FILED 09:59 AM, 101712014 CIRCUIT CLERK pY A'I$ CHRISTIAN COUNTY Christian County Commission 100 West Church S4 Room 100 Ozark MO 65721 July Term http:HChristlanCountyMO.Igm2.com - Minutes - Thursday, August 7, 2014 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title - Status I Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 18:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda, Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission met to approve minutes and financials and there were none to - approve. Motion/Vote - Kay Brown-County Clerk Bid Opening - Bid Opening-Carpet for County Clerks Office The meeting was attended by Commission Secretary Julia Maples. The County Commission met to open bids for carpet for the County Clerk's Office. There was only one bid submitted by Wilkerson's Carpet. There were two bids submitted for two different types'of carpet: The first bid was for $ 3,835.00, including installation. The second bid was for $ 4,085.00 including installation for the product listed in the bid notice. Presiding Commissioner Lou Lapagia said there is a difference of $ 160.00 between the two bids. Commissioner Lapaglia asked the clerk to review the bid and to continue the meeting to 12:00 noon for a bid decision. July Term Thursday, August 7, 2014 8.55 AM - RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner - SECONDER:. Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Kay Brown-County Clerk Discussion - Mail in Election Returns for Ozark Centre TDD The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Jason Stutesmun. The County Clerk requested to be placed on the agenda to have the mail-in election returns for the Ozark Centre Transportation Development District to be placed in the minutes and approved and certified by the County Commission. Presiding Commissioner Lou Lapaglia called for a motion to accept the certification of the Mail-In Election for the Ozark Centre Transportation Development District. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Common 11 Road Department Supervisor Brent Young Discussion - Payroll Discussion-Closed Session Per 610.021 RsMo. (Section 3-Personnel) The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Supervisor Brent Young and Jason Stutesmun. Presiding Commissioner Lou Lapaglia said the Common 2 Road District has called this closed session meeting to discuss payroll issues. Commissioner Lapaglia asked Commissioner Weter if he had some comments before the vote is taken to go into closed session. Eastern Commissioner Ray Weter said he received an email from Donna Osborn, reporter for the Christian County Headliner News stating she protested how the closed session was posted citing payroll as the reason to have the meeting closed. Commissioner Weter said he agreed with Ms. Osborn, payroll does not qualify as a valid definition. Commissioner Weter said we need to consider rescheduling this meeting to a later date under personnel which may include disciplinary action. Presiding Commissioner Lapaglia asked Commissioner Weter if he could make one amendment to his motion. Commissioner Lapaglia said he would like to add that Commissioner Barnett will look at the grievance and leave it to Mr. Barnett to decide if he wants the meeting closed or open and if there is any disciplinary action to be taken. 1 21Pase July Term Thursday, August 7, 2014 8:55 AM Commissioner Barnett seconded the motion to reschedule the meeting to a later date and he would make the decision if the meeting will be open or closed citing personnel and any action taken. RESULT: ADOPTED [UNANIMOUS] AYES: Lou Lapaglia, Ray Water, Bill Barnett Motion/Vote - 11:04 AM Spencer Jones & JeranyJackson-Great River & Associates Discussion - 2Nd Quarter Sales Tax Disbursement The meeting was attended by Commission Secretary Julia Maples, Highlandville Mayor Clint Ellingsworth and Common 2 Road District Supervisor Brent Young. The County Commission met with JeranyJackson from Great River Associates for a presentation of the 2nd quarter sales tax disbursement. JeranyJackson distributed a report of the percentages disbursed for the road projects for the various entities and how the amounts were determined by the project. Ms. Jackson congratulated the County Commission for taking due diligence to make the infrastructure better on a local level for the county given the recent failure of the state road tax. Presiding Commissioner Lou Lapaglia expressed appreciation to Ms. Jackson for the excellent work she has provided to the county regarding the sales tax distribution for the various highway projects requested by the cities and road districts. Commissioner Lapaglia asked to have the project funding review be completed closer to the second quarter date and have listed on the distribution sheet the name of the entity that was approved for funding for each road project. JeranyJackson said she can add this to her calendarfor a target date and she will note the entity for each project. Mayor Clint Ellingsworth said from a recent road table discussion that he and Commissioner Weter attended, should the road tax fall, it could have an adverse effect that could cause many of us to suffer. Motion/Vote - 12:00 PM May Brown Bid Decision - Bid Decision - Clerk's Carpet The meeting was attended by Commission Secretary Julia Maples. 31Paee July Term Thursday, August 7, 2014 8:55 AM The County Commission voted to continue the 9:00 a.m. meeting for the carpet bid decision or the County Clerk's office to 12:00 today. Presiding Commissioner Lou Lapaglia asked the Clerk for a recommendation to accept either bid or to rebid the carpet. County Clerk Kay Brown said she would recommend awarding the carpet bid to Wilkerson's Flooring in the amount of $ 4,085.00. Presiding Commissioner Lou Lapaglia asked what amount would the Clerk give toward the purchase. Commissioner Lapaglia said the county will pay the difference. County Clerk Kay Brown said she would pay half the cost of $ 2,085.00 with the remaining amount to be paid by the County. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Wilkerson's Flooring in the amount of $ 4,085.00 with a 50/50 cost share of $ 2,085.00 to be paid from the County Clerk 5% fund and the County. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Water, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Christian County Commission Discussion - One or More Commissioners May be Attending a Meeting Concerning CC/Cheyenne Road Closure. High Pointe Elementary School, 900 N. Cheyenne Road, Nixa, MO The County Commissioners were requested to attend a meeting with the Nixa School District to discuss the road closure at CC and Cheyenne Roads beginning next week. III. Adjournment The meeting was closed at 12:15 PM The meetings scheduled for Thursday, August 7, 2014, have been completed, the County Commission will reconvene on Monday, August 11, 2014. 41 Page July Term Thursday, August 7, 2014 8:55 AM Lou lapAglia Presiding Commissioner, Lou Lapagiia Ray Wete Eastern Commissioner, Ray Weter ill-Barnett Western Commissioner, Bill Barnett 51 Page 2.1a CERTIFICATION OF THE JULY 30, 2014 MAIL-IN ELECTION FOR TAE OZARK CENTRE TRANSPORTATION DEVELOPMENT DISTRICT SALES TAX Official results of the July 30th, 2014, Mail-In Election to increase the sales tax rate for the Ozark Centre Transportation Development 0 District. m Number of Ballots Cast 8 Y Number of Ballots Voting "Yes" 8 Number of Ballots Voting "No" 0 w N We, the four (4) election judges appointed by the Circuit Clerk of C Christian County, Missouri pursuant to 238.216, RSMO., do hereby certify that we authenticated the ballots cast at a mail-in election held in Christian County, Missouri on July 30s', 2014, for all the voted ballots 0 cast on a proposition to impose an increase of the sales tax rate for the d Ozark Centre Transportation Development District. We certify the w foregoing to be a true and correct abstract of the votes cast and duly canvassed on the sales tax proposition at said election. M IN TESTIMONY WHEREOF, we have c ereunto set our hands and 0 seals on this 30th day of July, 2014. 0 p d w c 0 Geo ,G a Graham and Robin Graha , Republican Election Judges n c d &WGrA (OWWAA-ov c, t.c~s-~:1~_z E Carla Essick and Lisa Russell, Democratic Election Judges s v Ji IN TESTIMONY WHEREOF, I have hereunto set my hand an~~Y~J4~~ this 30th day of July, 2014. ~.`Gov~�~�~���c