0 Christian County Commission January 03, 2013 Convene Presiding Commissioner Lou Lapaglia called themeeting ofthe County Commission to order at 8:55 a,m. on January 3,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. 8:55 a.m. County Clerk Kay Brown Re: Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Joe Warren of R & J Warren Construction and Common 1 Road District Supervisor Richard Teague. The County Commission received the minutes for December 27,2012, this morning and will have a continuance to January 7,2013.There were no financials presented. 9:00 a.m. Joe Warren - R&J Warren Construction Re: Contract Signing- Blue Creek Road Deck Replacement The meeting was attended by Commission Secretary Cheryl Mitchell, Joe Warren of R & J Warren Construction and Common 1 Road District Supervisor Richard Teague. The County Commission met to sign the contract for the bridge deck replacement on Blue Creek Road. The 3 contract was previously approved for $ 14,159.00. Richard Teague said the structure support wilI need additional rebar to give strength to the concrete and the old guard rail would need to be attached to the concrete. This is an extremely busy road with high traffic on theweekends. Mr. Warren said he and Spencer Jones examined the support beams and the guard rail and the beams are not adequate to carry the weight ofthe new deck. The contract does not include total replacement ofthe beams. He suggested having Spencer Jones do a change order to fit the contract rather than making a new contract or an addendum. He was concerned about tearing out the bridge prior to receiving the materials because it would be one to two weeks before the materials would arrive to begin the project. Presiding Commissioner Lou Lapaglia said in a prior meeting the Commission approved up to $ 14,159.00 plus an additional $ 5,000.00 to replace the beams. He said he would prefer contacting the County Counselor to approve the change in the contract. The County Commission told Mr. Warren to proceed with the work on the bridge because the previous amount of 19,159.00 was approved. Motion/Vote - Approve the Amendment to the Contract For the New Decking Eastern Commissi6ner Ray Weter made a motion to approve an amendment to the previous contract to cover replacing the support beams with concrete beams and the post on the guard rails for a total cost not to exceed $ 19,159.00, to be paid from the bridge fund pending the approval ofthe County Counselor. Bill 0. Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yesl Bill Barnett (Yes), Ray January 03,2013 , 1 Weter (Yes). 0 Motion/Vote - 9:15 a.m. County Commission Renewed the Truck and Tractor Tire Bid Western Commissioner Bill Barnett made a motion to renew the truck and tractor tire bid to TCI Tires of Springfield, Missouri for one year ending December 31,2013. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:30 a.m. Christian County Commission - Bid Opening Re: Recycling Center Fence The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague. The County Commission met with Lee Johnson to open bids for the recycle center fence. There was one bid received from Carnahan White for the total cost of $ 5,890.00. Motion/Vote - Award The Recycle Center Fencing to Carnahan White Eastern Commissioner Ray Weter made a motion to award the Recycle Center fencing project to Carnahan White for $ 5,890.00 to be paid through the County's general revenue fund. Bill Barnett seconded tile motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 3 10:00 a.m. Re: Bid For Recycling Center Fence The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Brian Roy with Anchor Fence and Mark Powell with Glennstone Roofing and Fence Company. Today's agenda had a time error for the bid opening of recycle center fencing project. The bid notice in the newspaper stated 10:00 a.m. to open the bids; the meeting scheduled on the agenda was posted at 9:30 a.m.. At the 9:30 a.m. meeting there was only one bid submitted from Carnahan White for $ 5,890.00 and the Commission accepted the only bid. But prior to the 10:00 a.m. meeting two bids were submitted in person by Anchor Fence and Glennstone Roofing and Fence Company. MOTION/VOTE: Rescind the Previous Fencing Award and Review All Bids Submitted By 10:00 a.m. As Stated in the Bid Notice Western Commissioner Bill Barrnet made the motion to rescind the Award to Carnahan White and review all bids submitted prior to 10:00 a.m. as stated in the bid notice. Ray Weter seconded the motion. The motion passed by vote: Ray Weter (Yes), Lou Lapagtia (Yes), and BilI Barnett (Yes). The County Commission opened the bids in the order given by the following companies ! 1. Carnahan White Total Cost $ 5,890. 2. Glennstone Roofing and Fencing Total Cost $ 4,800.00 3. Anchor Fence Total Cost $ 4,900.00 Presiding Commissioner Lou Lapaglia asked Mr. PowelI from Glennstone Roofing and Fencing Company, would he provide a $ 5,000.00 bond to cover the cost of the project within three business days. 0 January 03,2013 2 0 Mr. Powell said he would provide a $ 5,000.00 bond. MOTION/VOTE: Award the Recycle Fencing to Glennstone Roofing and Fencing Eastern Commissioner Ray Weter made the motion to award the Recycle fencing project to Glennstone Roofing and Fencing for $ 4,800.00 and to provide a bond of at least $ 5,000.00 within three business days. Western Commissioner Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), and Ray Weter (Yes). The County Commission expressed their appreciation to the companies that submitted and for saving the county over a thousand dollars. 10:30 a.m. Todd Wiesehan Planning and Zoning Administrator Re: Right of Way Acquisitions The meeting was attended by Commission Secretary Cheryl Mitchell, Joe Warren ofR & J Warren Construction and Common 1 Road District Supervisor Richard Teague. The County Commission met with Todd Wiesehan, Administrator of the PIanning and Zoning Department to review four right-of-way warranty deeds. Mr. Wiesehan said there are four deficient right ofway segments as part ofminor subdivision approval which includes the following roads: Peck, Lassley Spring, Moody Ridge and Mt. Carmel Roads. Presiding Commissioner Lou Lapaglia said that all the right-of-ways will be transferred to the Common 1 3 Road District with the acception of Mt. Carmet Road to be transferred to Common 2 Road District. Motion/Vote - Approve the Right-of-Way Warranty Deeds For Peck, Lassley Spring, Moody Ridge and Mt. Carmel Roads Eastern Commissioner Ray Weter made a motion to approve the right-of-way warranty deeds to transfer additional right ofway to the Common 1 Road District for the following roads: Peck, Lassley Spring and Moody Ridge Roads and to approve transfer of additional right-of-way to the Common 2 Road District for Mt. Carmel Road. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Ordinance - 1-3-2013-01 - Right-of-Way Warranty Deed Peck Road - CC 1 The County Commission approved and signed the Right-of-Way Warranty Deed for Peek Road to transfer additional right-of-way along Peek Road to the Common 1 Road District. The Grantors are Thomas J. Johnston and Elizabeth Johnston .The deed was attested by County Clerk Kay Brown. Ordinance - 1-3-2013-02 - Right-of-Way Warranty Deed Lassley Spring Road - CC 1 The County Commission approved and signed the Right-of-Way Warranty Deed for Lasstey Spring Road to transfer additional right-of-way along Lassley Spring Road to the Common 1 Road District. The Grantors are Thomas J. Johnston and Elizabeth Johnston .The deed was attested by County Clerk Kay Brown. v Ordinance - 1-3-2013-3 - Right-of-Way Warranty Deed Moody Ridge Road - CC1 The County Commission approved and signed the 0 Right-of-Way Warranty Deed for Moody Ridge Road to transfer additional right-of-way along Moody Ridge Road to January 03,2013 3 the Common 1 Road District. The Grantors are Lloyd Coffer, Roy Coffer, Janice R. Coffer, Tommy Coffer, and Leonard Coffer. The deed was attested by County Clerk Kay Brown. Ordinance - 1-3-2013-4 - Right-of-Way Warranty Deed Mt. Carmel Road - CC2 The County Commission approved and signed the Right-of-Way Warranty Deed for Mt. Carmel Road to transfer additional right-of-way along Mt. Carmel Road to the Common 2 Road District. The Grantor is Glenn Mickley. The deed was attested by County Clerk Kay Brown. Signatures Lo,{ Lavaglia/Pre,intrommissioner 0 .- n D12.0 *olwi*--- BRI BarneWWestem Commissioner t Ray Weter/Eastern Commissioner 0 j r 3 January 03,2013 4 d. J Christian County Commission January 10, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at ?:40 a.m on January 10,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present.Christian County Chief Deputy Clerk Norma Ryan is taking the minutes . Motion/Vote - 9:40 a.m. Approve the minutes for January 7, 2013 Eastern Commissioner Ray Weter made a motion to approve the minutes for January 7,2013 Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Commission Secretary Julia Maples and Rance Burger from Springfield News -Leader attended the meeting. 9:45 a.m. Christian County Commission Re: Judicial Building Damage Discussion The meeting was attended by Commission Secretary Julia Maples and Ranee Burger from Springfield News-Leader., Treasurer, Karen Matthews and Ron Hall The Commission met to discuss the Judicial Building damage. KennCo Construction has bid $4462.08 to repair the building. We have a $2500 deductible per incident. Lou Lapaglia suggested that since we have had no claims we should take the deductible and file the claim. Bill Barnett questioned whether we should pay the amount instead of turning it in on insurance. Ray Weter said we don't have any proofthat they would raise our rates based on a single claim. Sam Yamell the auditor does not seem to think the insurance will be raised. Motion/Vote - Approve KennCo Construction to repair Judicial Building damage. Western Commissioner Bill Barnett made a motion to approve KennCo Construction to repair the east wall ofthe Judicial Building damage for a amount of $4,462.08 and the county will be responsible for a $2500 deductible Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:00 a.m. Joey Kyle Sheriff Re: Suburban Lease Agreement signing The meeting was attended by Commission Secretary Julia Maples, Ranee Burger, Springfield News-Leader and Ron Hall. The Commission met to sign the Lease agreement for the Suburban the Sheriff is leasing from Ozark Auto Group. The price is $28,500 including 2% interest. There will be 12 payments of $2.375.00 and at the end ofthe lease it will belong to the SheriffDepartment. Ray wanted to confirm that the Sheriffgets to choose his own vehicles and the funds do not come from the General Revenue,they come from their discretionary funds. Based on that, the Commission voted to sign the Lease agreement. Motion/Vote - Sign the lease agreement for the suburban for the sheriff Eastern Commissioner Ray Weter made a motion to Sign the lease agreeement between Ozark Auto and the January 10,2013 1 4 Sheriff Dept,Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill 0 Barnett (Yes), Ray Weter (Yes). 10:15 a.m. Bid opening Re: Office Telephone System - Judicial Facility The meeting was attended by Commission Secretary Julia Maples, Ron Hall, Rance Burger, Springfield News-Leader, Billy McKeegan and Bryan Altizer from AllComm Technologies, Auditor Sam Yarnell, LaVeta McDaniel from Judge Luna's office and Misty Woods from Centurylink. The Commission met to open bids for a telephone system for the Judicial Facility from the following companies: Centrylink and All Comm Technologies. The bid from Centurylink is $79,474.09. Bonnie Snider is the actual sales person and is not here to answer questions. The second bid is from All Comm Technologies from Springfield, Mo. and it is for various options. Ron Hall thinks he needs two weeks to look these over and help with the decision making procedure. The decision will be postponed until January 24th at 2:00 p.m.. At that time, there will be discussion and a decision will be made. Alleomm gave options because they have had the business over there for 13 years. In the original meeting Centurylink estimated the cost to be 75-90 thousand dollars. Ray ask if there had been any communication with any personnel at the Judicial Center. All Comm representatives said just normal conversation. COURT ORDER (sales tax) COURT ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN January Term, 2013 In the Christian County Commission of said County, on the 10th, day ofJanuary 2013, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $242,433.45 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 75,105.88 COMMON ROAD #2 $ 73,675.53 COMMON ROAD #1 $ 17,708.33 BUDGET APPROPRIATION COMMON ROAD 1 TOTAL $ 92,814.21 COMMON ROAD 2 TOTAL $ 73,675.53 AMOUNT TO REMAIN IN POOL $75,943.71 Signatures ·10tt6pglia/pp#ijllg 0nmisyoner 6 0 *8,1189+ Bill BarnetVWestern Commissioner May Wet*Eas¥rn commissioner January 10,2013 2 1 9 4 Christian County Commission January 07, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on January 7,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present.County Clerk Kay Brown is taking the minutes. 8:55 a.m. Motion/Vote - Approve the December 27th, 2012 Minutes Eastern Commissioner Ray Weter made the motion to approve the open and closed minutes for December 27, 2012. Bill Barnett seconded the motion. The motion passed by vote: Bill Barnett (Yes), Ray Weter (Yes), Lou Lapaglia ( Abstain). Presiding Commissioner Lou Lapaglia abstained from voting because he was sick December 27,2012. The meeting was attended by Commission Secretary Cheryl Mitchell. Motion/Vote - 8:55 a.m. Approve the January 3, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the January 3,2013 Minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Cheryl Mitchell. 9:00 a.m. Sheriff Joey Kyle Re: Suburban Lease Discussion The meeting was attended by Commission SecretaIy Cheryl Mitchell. The County Commission met with Sheriff Joey Kyle to discuss the 2008 Suburban lease agreement. SheriffKyle renegotiated the price ofthe 2008 Suburban to $ 28,500.00 to be paid over the next twelve months with a two percent interest rate rather than a three year lease, with the County assuming ownership of the vehicle after twelve months. Motion/Vote - Approve the Purchase of a 2008 Suburban For the Sheriff's Department Eastern Commissioner Ray Weter made a motion to approve the purchase of a 2008 Suburban for a total cost of $ 28,500.00 to be paid over the next twelve months. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:00 a.m. Right-of-Ways Re: Davis Bridge Road (C-2) N. Cheyenne Road (Ozark Special) The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan to review the Right -of-Way Orders for Davis Bridge Road to transfer property to Common 2 Road District and North Cheyenne Road to transfer easement to Ozark Special Road District. Mr. Wiesehan said the right-of-way warranty deeds are part of a minor subdivision approval. Presiding Commissioner Lou Lapaglia asked Mr. Wiesehan did the Ozark Special Road District approve the right-of-way warranly deed for North Cheyenne Road. January 07,2013 1 1% 1 t. 0 Mr. Wiesehan said they did approve it and there is an attached signature page. Motion/Vote - Approve the Right-of-Way Warranty Deeds for Davis Bridge and N. Cheyenne Roads Eastern Commissioner Ray Weter made a motion to approve the Right-of-Way Warranty Deeds for Davis Bridge Road and North Cheyenne Road. Bill Barnett seconded the motion. The motion passed by vote: Lou LapagIia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Ordinance - 1-7-13-1 - Right-of-Way Warranty Deed for Davis Bridge Road - CC2 The County Commission approved and signed the Right-of-Way Warranty Deed for Davis Bridge Road to transfer additional right-of-way along Davis Bridge Road to Common It Road District The Grantor is An,est Bank signed by Tammy Willhoit Senior Vice President The deed was attested by Christian County Clerk Kay Brown. Ordinance - 1-7-13-2 - Right-of-Way Warranty Deed for Nonh Cheyenne Road- Ozark Sp. The County Commission and the Ozark Special Road District Commissioners approved and signed the Right-of-Way Warranty Deed for North Cheyenne Road to transfer additional right-of-way along North Cheyenne Road to the Ozark Special Road District The Grantor is Jack T. Rice. The deed was attested by Christian County Clerk Kay Brown. Signatures 0 Cou®aglialpreslinCo,F:ic:zr EMBarnett/Western Commissioner Ray Welr/Eastern Commissioner 0 January 07,2013 2 3 Christian County Commission January 14, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on January 14, 2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present.County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approve the January 10, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the January 10,2013 minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), BilI Barnett (Yes), Ray Weter (Yes). There were no financials presented. The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague. 9:00 a.m. Christian County Commission Re: Chip Spreader Payoff Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Prosecutor Amy Fite . The County Commission discussed with Common 1 Road District Supervisor Richard Teague that the Eastern District would like to pay the final payment of their part ofthe chip spreader. Eastern Commissioner Ray Weter said the Common 1 Road District will make a final payment of $ 74,935.19 for the chip spreader which is due by January 31, 2013. They want to position themselves to purchase additional equipment later in the year such as dump truck or road grader. Motion/Vote - Approve Final Payment for the Common 1 Road District Portion of the Chip Spreader Eastern Commissioner Ray Weter made a motion to approve the final payment of $ 74,935.19 for the Common 1 Road District's portion of the chip spreader. BilI Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:15 a.m. Prosecutor Amy Fite Re: Assistant Prosecutor Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Donna Osborn ofthe Christian County Headliner News. The County Commission met with Prosecutor Amy Fite to discuss a new assistant prosecutor. Prosecuting Attorney Amy Fite provided a copy of a resume from Joseph W. Flees for the assistant prosecutor's position. Ms. Fite said Mr. Flees came highly recommended and has extensive experience prosecuting children's victim crimes and child pornography cases. He is finishing his military service and has worked as a prosecutor and also has experience with internet crimes. Eastern Commissioner Ray Weter asked the Prosecutor if Mr. Flees was an active reset'vist or has he finished his military career? Prosecutor Fite said his military career is over. The Commission was very impressed with Mr. Flees resume and was pleased with his level of experience. Prosecutor Amy Fite said that he will be splitting the sex crimes and computer related crimes with her . This January 14,2013 1 t will alIow more time to prepare for the case. The Prosecutor said Mr. Joseph Fiees will begin his 0 employment with the county on February 4,2013 and will receive an annual salary of $ 55,000.00. Motion/Vote - Approve Hiring An Assistant Prosecutor Eastern Commissioner Ray Weter made a motion to approve the hire ofJoseph W. Flees to serve as an assistant prosecutor for an annual salary of $ 55,000.00. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 2:00 p.m. Spencer Jones of Great River Associates Re: Blue Creek Bridge Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Joe Warren of R & J Construction Company. The County Commission met with Spencer Jones of Great River Associates to discuss the Blue Creek Bridge deck replacement. Spencer Jones said the first bid submitted by Joe Warren had two options. The first option covered the bridge decking and the second option covered the decking and beam replacement. Presiding Commissioner Lou Lapaglia said the Commission approved option two at a prior meeting. Spencer Jones and Joe Warren dug down to examine the pier that is setting under the bridge. They found that the pier was cracking and did not have firm foundation. Mr. Jones and Mr. Warren made a recommendation to remove the pier completely and to increase the concrete strength ofthe beams and the decking. Spencer Jones said they can span the bridge without the pier and the slab will have to be a little stronger and eliminate the pier from ever being a problem. Eastern Commissioner Ray Weter said would it be a problem not to remove the pier. Spencer Jones said to encase the pier would be $ 15,000.00, to replace it $ 11,000.00 and to remove it $ 8,130.35. Spencer Jones replied the pier could pose maintenance problems in the future and by removing it would increase the water flow. By increasing the strength ofthe bridge any legal load limit could use the bridge. The pier was an unforeseen problem that was not identified during the bridge inspection. Mr. Warren and Mr. Jones said there is evidence that people have been burning trash under the bridge and has caused the bridge to deteriorate. Presiding Commissioner Lou Lapaglia suggested having a camera set to watch the bridge for fires. Mr. Warren said he has removed the old decking from the bridge and needs to have the additional work presented to the Commission for approval. The revised cost to replace the beams, decking and remove the pier is $ 27,507.30. Mr. Jones said he was very specific with the change order to designate the reason for the change. Motion/Vote - Approve the Additional Cost to Remove the Pier Under the Bridge Deck Eastern Commissioner Ray Weter made a motion to approve the removal of the pier beneath the decking of the Blue Creek Bridge for a total cost of $ 27,507.30, which includes replacement ofthe the beams and decking and removal of the pier. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). January 14,2013 2 5 fitju-7 4(&&p 3- Signares E: Urou !*aglia/PresidinB\Comisder 6 1&2 WeAS¢--- Bill BametUWestern Commisstoner Ray Weter/Eastern Commissioner 0 January 14,2013 3 r . Christian County Commission January 17, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 11:10 a.m. on January 17,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 11:10 a.m. Approval of the January 14, 2013 Minutes Western Commissioner Bill Barnett made a motion to approve the January 14,2013, minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Zoning Administrator Todd Wiesehan, Common 2 Road District Supervisor Brent Young and Jason Stutesman. There were no financials presented. 11:15 a.m. Chrisitan County Commission Re: Validation of 2008 Commission Action Homestead Road - CC I Rd. Dist. The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Zoning Administrator Todd Wiesehan, Common 2 Road District Supervisor Brent Young and Common 1 Road District Supervisor Richard Teague, Darren Condron and Jason Stutesman. The County Commission met to validate a decision made in 2008 by the County Commission to accept Homestead Road into the Common 1 Road District. However, no action to formally adopt Homestead Road into the County's Road Maintenance was ever taken and this to discussion affirms that Homestead Road is part ofthe County Road District. It was signed over and no work has been done to the road. We accepted the road and we should begin maintaining the road. Spencer Jones will examine the road and determine what needs to be done to bring it up to the county's standards. Eastern Commissioner Ray Weter Ray said it is half mileand Richard said it is 2/10 mile. Motion/Vote - Maintain Homestead Road Eastern Commissioner Ray Weter made a motion to move fonvard to maintain Homestead Road Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 11:30 Darren Condron - MODOT Re: Bridge Inspections Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Zoning Administrator Todd Wiseman, Common 2 Road District Supervisor Brent Young, Jason Stutsman, Chris Dryer from Save the Riverside Bridge, Treasurer Karen Matthews and Ozark Special Road District Commissioner Scott Bilyeu. The County Commission met with Darren Condron and Burt Pitchford ofthe Missouri Department of Transportation. Mr. Condron introduced himself as the new bridge inspector from the Missouri Department of Transportation. He said he will have a county road foreman assist him when doing the bridge inspections January 17,2013 1 for the county. Mr. Condron will inspect the bridges every two years and he will provide a recommendation 0 to the County Commission after completing the inspections. He would like to start next week. Western Commissioner Bill Barnett said the county has begun working on the Blue Creek Bridge. Motion/Vote - 1:30 p.m. Approve the CART Intergovernmental Agreements for Garrison and Stoneshire Road Districts Eastern Commissioner Ray Weter made a motion to approve the intergovernmental agreements for Garrison and Stoneshire Special Road Districts. BilI Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The County Commission signed the agreements and it was attested by the County Clerk. The meeting was attended by Commission Secretaty Julia Maples, Tom Chudomelka, Treasurer Karen Matthews, Terri Merritt, Attorney Pat Platter, Ozark Special Road District Commissioner Scott Bilyeu, Andy Arndt, Sparta Alderman Virginia Thompson, Donna Osborn ofthe Christian County Headliner News, Highlandville Mayor CIint Ellingsworth, and Curtis Doenning ofthe Selmore Special Road District. 1:45 PhiI Amtower- EMA Re: Memorandum of Understanding The meeting was attended by Commission Secretary Julia MapIes, Assessor David Stokely and Donna The meeting was attended by Commission Secretary Julia MapIes, Assessor David Stokely and Donna Osborn of the Christian County Headliner News. The County Commission met with Emergency Management Administrator Phil Amtower to review a memorandum ofunderstanding with Emergency Veterinary Clinic of Southwest, Missouri. Mr. Amtower said after hurricane Katrina the Federal Government created a pet safety act that is required to be in place for a county disaster. Mr. Amtower presented the memorandum of understanding between Christian County Emergency Management and Emergency Veterinary Clinic of Southwest Missouri . This agreement will provide a place for house pets to be kept until their rightful owners claim them and the veterinary agreed to oversee the pets. Mr. Amtower said the veterinary clinic also has an affiliate in Nixa. Eastern Commissioner Ray Weter asked if a horse or cow is considered a pet. Mr. Amtower said they are not part of this memorandum but there is a place identified for the horses and cattle. Motion/Vote - Approve the Memorandum of Understanding Western Commissioner Bill Barnett made a motion to approve the memorandum ofunderstanding with Emergency Veterinary Clinic of Southwest Missouri for a shelter during disasters for household pets . Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Memorandum of Understanding Between Christian County Emergency Management and Emergency Veterinary Clinic of Southwest Missouri I. Purpose This Memorandum of Understanding (MOU) is an agreement (referred to herein as "Agreement") between Christian County Emergency Management (EMA), and Emergency Veterinary Clinic of Southwest Missouri. This MOU describes these entities and their responsibilities as they relate to the response to January 17,2013 2 emergencies to support the care of specific individuals involved in a natural, man-made or technological 0 disaster. This agreement provides a frame of reference for cooperation between the entities. lI. Concept of Operation Each party to this MOU is a separate and independent organization. As such, each organization retains its own identity in providing service, and each organization is responsible for its own identity in providing service, and each organization is responsible for its own policies financing its own activities. III. Definitions A. Disaster A disaster is an occurrence such as a tornado, severer storm, flooding, earthquake, drought, blizzard, ice storm pestilence, famine, fire, explosion, building collapse, transportation accident, terrorism, hazardous materials event, or any other situation that causes human or animal needs that those affected by disaster cannot alleviate without assistance. B. Household Pet A household pet is a domesticated animal, such as a dog, cat, bird, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles, (except turtles), amphibians, fish, insect/arachnids, farm animals (including horses), and animals kept for racing purposes. IV. Mission A. Christian County Emergency Management Christian County Government has an obligation to provide leadership and support to reduce the loss of life and property from all types of hazards through a comprehensive, risk-based, all hazards emergency management program of mitigation, preparedness, response and recovery. These services are coordinated Emergency Management Agency. B. Emergency Veterinary Clinic of Southwest Missouri A for-profit veterinary clinic designed to provide emergency veterinary care for household pets. V. Statement of General Responsibilities A. Emergency Management Agency: Coordinated with support agencies to provide necessary assistance in the rescue, registration, transport and care ofanimals displaced in a disaster. B. Emergency Veterinary Clinic of Southwest Missouri: *Provide emergency veterinary care for household pets injured or displaced in a disaster. Representatives of the Emergency Management Agency and the Emergency Veterinary Clinic of Southwest Missouri will meet as needed to evaluate and discuss this Agreement. Revisions will be made as warranted throughout the term ofthis agreement. It is agreed and understood by both parties that at any time, this Agreement may be terminated by written notification from any party to the others at least 30 days prior to the effective date. IX. Miscellaneous This Agreement does not create a partnership or a joint venture, and neither party has the authority to bind theother. This Agreement contains the entire agreement of the Parties. No modifications, amendments cancellation or waiver of any provision ofthe Agreement shall be effective unless it is in writing and is signed by the 0 County and the Emergency Veterinary Clinic of Southwest Missouri January 17,2013 3 4 This Agreement and every question rising hereunder shall be construed or determined in accordance with 0 the laws ofthe State of Missouri. Should any dispute arising under or part of this Agreement to be litigated, venue shall be proper in the Circuit Court of Christian County, Missouri. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed the day and year first written below. DATE: 1/17/2013 By: Lou Lapaglia, Christian County Commission By: BilI Barnett, Christian County Commission By: Ray Weter, Christian County Commission By: Phil Amtower, Emergency Management Director By: Kay Brown, Christian County Clerk EMERGENCY VETERINARY CLINIC OF SOUTHWEST MISSOURI: APPROVED AS TO FORM: By: John Housley, County Attorney 2:00 p.m.. Greg Williams - Connell Insurance Re: Mid-Year Review 0 The meeting was attended by Commission Secretary Julia Maples and Nathan Weter. The County Commission met with Greg Williams from Connell Insurance for a mid -year review ofthe County's liability insurance claims and worker's compensation. Mr. Williams said the County has a 3% credit which is $ 13,000.00 from Midwest Public Risk to purchase safety products such as pepper spray, reflective vests, boots, etc. This credit renews when the liability insurance is renewed on July 1. Eastern Commissioner Ray Weter asked ifthe credit could be used to purchase AED's and CPR classes for the road crews and the Sheriff's Department and to provide hot water and sanitary facilities to the recycling center for hygiene purposes. Mr. Williams said he will check with Kevin Parr the loss control agent for Midwest Public Risk. Mr. Williams reviewed the property liability and the county is under 20% which is excellent. However, the worker's compensation claims show that Midwest Public Risk has spent 63% more than the premiums they have received from the county. Mr. Williams said the majority ofthe claims are a result ofthe Sheriff's training exercises. Mr. Williams suggested that Kevin Parr observe the training classes. Presiding Commissioner Lou Lapaglia suggested Mr. Parr contact C E. Wells who does the training to identify any trends. Mr. Williams said we need to address the claims now because it will affect future costs. Presiding Commissioner Lou Lapaglia asked if claims of Tom Huff are having an effect on the mod. (0 January 17,2013 4 0 Mr. Williams said Mr. Huff's claim should drop offnext year. No Meetings on Monday The courthouse wilI be closed on Monday, January 21,2013, in observance ofthe Martin Luther King holiday. Signatures 41:6ll gpaglia/PMsiqng nsnie "r ..93 .......... L cu, Ray WetEastern tommissioner 3 (i) January 17,2013 5 P.£ , 9 0 Christian County Commission January 24, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:30 a.m. on January 24,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:30 a.m. Approve the Minutes for January 17, 2013 Eastern Commissioner Ray Weter made a motion to approve the Minutes for January 17,2013. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). No financials were presented. The meeting was attended by Commission Secretary Julia Maples. 9:45 a.m. Travis Tindall - NForm Architecture Re: Contract Signing Historic Courthouse Tuck Pointing Project The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Travis Tindall from NForm Architecture to sign the contract with Building Restoration Corporation for the tuck pointing ofthe historic courthouse. The project manager is Darien Henderson. The total cost ofthe project to tuck point the entire building is $ 173,500.00. County Counselor John Housley approved the contract. 0 Mr. TindaIl said the Building Restoration Corporation will bill the county monthly for the work completed and he will oversee the schedule and the payments. 10:00 a.m. Chief Deputy Brian Cathey Re: Bid Opening Vehicles The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Chief Deputy Brian Cathey to open bids for patrol cars but no bids were submitted. Chief Deputy Brian Cathey requested that the County Commission rebid the vehicles. Motion/Vote - Approve Rebidding Four Vehicles for the Sheriff's Department Eastern Commissioner Ray Weter made a motion to approve Brian Cathey to rebid the purchase of four used vehicles for patrol cars. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:30 a.m. Mary Ann Sutter- Dept. of Natural Resources Re: River Downs West Subdivision Update The meeting was attended by Commission Secretary Julia Maples, Donna Osborn of the Christian County Headliner News, County Counselor John Housley, Robyn Thomas, Andrew and Terri Lower, Brian Irmen, Chris Ray, Jake Waters, Sieu Dang and Mary Ann Sutter from Missouri Department of Revenue, Spencer Jones of Great River Associates, Bond Attorney Carson Elliff, Todd Wiesehan Administrator of the Planning and Zoning, Bob Rubino, Doug Tigger, Patrick Kempen, Mr. and Mrs. Richard Eddie and Melvin 0 Eakins from Great River Associates. January 24,2013 1 The County Commission, County Counselor John Housley and Spencer Jones, the engineer for the project met with Mary Ann Sutter from the Department ofNatural Resources for an update on the River Downs West Subdivision sewer treatment plant. i Mary Ann Sutter said the waste water treatment system that is in use by Riverdowns West Subdivision has major issues. She works in the water department of DNR and assists communities with compliance issues . This noncompliance issue was forwarded to her office in 2009 and has not been resolved. She said she has corresponded with the homeowners' association leadership. In June, DNR signed an agreement with the homeowners association and a construction permit was issued for six months to build a new plant. The construction permit expired November 2012, and the homeowners have requested an extension ofthe construction pennit. Sieu Dang said the DNR permit can only be renewed one time and a formal signed agreement with a schedule must be included. The schedule must include each step ofthe process and when it wilI occur. DNR wants to know where the county is at in the process. Presiding Lou Lapaglia said the NID has been established and there are three easements that must be given to the county and the homeowners have not responded. We are concerned for the health issues and the financial burden on the homeowners and the county. We are prepared and ready but we must have the approval of DNR. We are not holding this up but we need the easements to start the project and may have to use imminent domain. Spencer Jones said the county will have to obtain the easements from the homeowners and be the owner of the project. There are some repairs that are needed to the colIection system to have complete function. Carson Elliffsaid we had to obtain an amended petition because the initial projected cost of construction was $ 775,000 and the price increased to $ 1.2 million. The necessary signatures were obtained in November and the issue was whether or not to get the easements for the collection system and the three individual easements. Carson Elliffsaid Mr. Eddie obtained all the easements except a couple and he would ask the homeowners to approve imminent domain to obtain the remaining easements to begin the project. Carson asked, "Do we want to do dual tracks and do the collection system as a separate system ?" Carson Elliff said he needs to know if it will be done as a dual or single track to provide plans and specs to DNR. The additional plans for the collection system wili require a published notice in the newspaper and a public hearing to allow the people to comment on the project. The County Commission can review all the comments, begin the bidding process, prepare the construction project paperwork and bid out the temporary financing. Mary Ann Sutter asked is there a vote needed by the homeowners ? Carson Elliff said that 66 and 2/3rds ofthe homeowners have approved it and no vote is necessary. We have the homeowners on board and the Commission wants to move forward with the project and must deal with property easements. Mr. Housley and Mr. Elliff said they were uncomfortable with the contract with Frontier for the project and they made some addendums to the contract. John Housley said we will need another construction permit and have DNR review the plans and specs and approve them. Spencer Jones asked DNR to do an independent review of the plans and specs ofthe project but DNR would not give them all the plans and specs because of proprietary information. January 24,2013 2 e t Sieu Dang told the Commission to hire an engineer to review the project. This is new technology that was 0 previously approved but there is no guarantee that it will work. He suggested the homeowners' association request the additional proprietary information and they may give it to the engineer. Mary Ann Sutter said they approved the construction permit and the new technology was approved by DNR. Presiding Commissioner Lou Lapaglia said we want to extend it for one year and how fast can you renew it, we can give you a schedule. Commissioner Lapaglia praised DNR for how considerate they had been, given the situation. Melvin Eakins suggested obtaining the construction permit after the materials and everything is prepared to begin because the contractor will need at least six months after the bids have been approved. Spencer Jones suggested getting a permit for twelve months. Mary Ann Sutter said, DNR wants to see progress and if it goes beyond a year, as long as the project is started and ifthere is new construction they wilt extend it. Spencer Jones affirmed that DNR is comfortable to issue a construction permit and to begin construction in April or May. Carson Elliffsaid we have to get the permit in the County's name; currently the permit is in the name ofthe homeowners. Mr. Sieu Dang said it would not take any time to reissue the permit to the homeowners but to change the title to the County would take months. Since it is a construction contract different rules apply to D homeowners associations but the permit can be transferred to the county. Carson ElIiff said this a public improvement and.must be owned by the county. Mary Ann Sutter suggested that the permit be signed by the homeowners' association and the county. Western Commissioner Bill Barnett asked are there any problems with the plans. Mike Melvin said he learned through training there have been standard facilities that failed. Regardless how well the system is designed it could also fail but the homeowners are willing to take the risk. Presiding Commissioner Lou Lapaglia said we need to have insurance on the building that is the responsibility of the homeowners if a tornado hit it and it needed to be replaced. Mary Ann Sutter said we could issue a permit beginning today for one year but we normally do a signed agreement that outlines the process such as: the estimated time when the bids will be done, construction to begin, hard line dates that agrees with everyone and a record of what we agreed to. John Housley said we (the county) are the bank and the schedule should be with DNR and the homeowners. Mary Ann Sutter said if it is a county built system then those that sign the agreement should have control of the project. Bob Rubino said his property value would be severalIy affected ifthis project isn't completed. Mr. Rubino suggested having both the county and homeowners signatures on the plans presented and to agree to the same schedule. January 24,2013 3 0 Carson Elliff said everyone needs a copy of the agreement from DNR. Mary Ann Sutter said we could have an agreement to you in two weeks. Presiding Commissioner Lou Lapaglia said we would both sign the agreement. Eastern Commissioner Ray Weter asked about the construction permit and is the maximum extended period for one year. Carson Elliffsaid they will have a public meeting for a dual track system, prepare a proposed assessment role, send letters to the homeowners, give notice to the local newspaper and set a public hearing. Eastern Commissioner Ray Weter wanted a resolution that the county will not accept this agreement without the engineer's review ofthe plans. Mel Eakins said we have not reviewed it because the information was incomplete and we need the proprietary information. Mr. Sieu Dang acknowledged that DNR will give us what they have but it would be better to have the homeowners request the information and give it to Spencer Jones. Spencer Jones restated the following to the homeowners and DNR; to the homeowners present, you are taking full responsibility, to DNR you are comfortable to approve an operating and construction permit. We don't want to be concerned for any liability on the County. 3 Carson Elliff will issue no opinion and has no knowledge of sewer treatment plants. Bob Rubino asked, is there anything that the county has to do today to begin this process. Mr. Rubino expressed his appreciation to the County Commission for working to fix this problem. County Counselor John Housley said we need to have approval of imminent domain of the three property easements. Western Commissioner Bill Barnett expressed his appreciation to Mary Ann and the staff from DNR for their assistance and patience. Motion/Vote - Proceed With Imminent Domain For The Riverdowns West Project Eastern Commissioner Ray Weter made a motion to pursue imminent domain to acquire the three easements necessary to complete the project. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 12:02 a.m. Christian County Commission Re: Contract Signing - KENNCO for Justice Center Repairs The meeting was attended by Commission Secretary Julia Maples. The County Commission signed the contract with KENNCO to do the repairs for the Justice Center for a total cost of $ 4,462.08. Presiding Commissioner Lou LapagIia said the contract was previously approved by the Commission and County Counselor John Housley. 13 January 24,2013 4 2:00 p.m. Christian County Commission Re: Bid Decision Telephone System The meeting was attended by Commission Secretary Julia Maples, Wally Reding, Chris Aumiller, Bonnie Snyder, Eric Holmes, Tim Natsch and John Roberts all from Centutylink and Billy McKeegan ofAll Comm Technologies. The County Commission met Ron Hall to make a bid decision for the telephone system. There were two bids submitted at a prior meeting from All Comm Technologies and Centurylink for the offices in the Justice Center. Ron Hall presented a cost comparison between All Comm Technologies and Centurylink. Eastern Commissioner Ray Weter asked why there is such a difference in maintenance plan cost. Mr. Roberts from Centurylink replied the maintenance cost includes: 24 hour vendor support access, software updates, and all current updates so the system never gets old. Western Commissioner Bill Barnett stated they offer the same maintenance as Centurylink and does that include upgrades. Ron Hall said in his experience the software upgrades are important and expensive and there is a $ 20,000.00 cost difference in the amount shown. There was discussion ofthe number of licenses that each proposal offered and the cost ofper license. In the proposal presented by All Comm Technologies contains a license for every user. The proposal presented by Centurylink provides 40 licenses because not all users want this license. Presiding Commissioner Lou Lapaglia asked what is the cost per license charged by Centurylink . John Roberts replied each license is $ 50.00 and can be added at any time. Mr. McKeegan said the licenses gives greater functionality and improves productivity for all users. Bill McKeegan asked why the other proposal wasn't reviewed for the number of licenses. Mr. Keegan said he did not receive the same opportunity to view the Justice Center and the Commission did not have a demonstration of the All Comm System. Commission Secretary Julia Maples replied the RFP did not include the number of licenses in each proposal. Ms. Maples further stated Centurylink has serviced the county and have done a great job. Centurylink assisted Ms. Maples in creating the RFP and tried to make it fair. Ms. Maptes said the RFP was very thorough and gave a good picture of what we needed without going to the Justice Center and bothering the employees. Presiding Commissioner Lou Lapaglia offered the opportunity to Mr. McKeegan to give a presentation using a power point demonstration or any other method he would prefer. Another meeting was tentatively scheduled for Thursday, January 31,2013, for a demonstration of the All Comm phone system. However, Western Commissioner Bill Barnett posed a question. Western Commissioner Bill Barnett said it won't make a difference in the decision because the cost will remain the same. Mr. McKeegan said he will protest the decision made by the County Commission. Januaty 24,2013 5 Motion/Vote - Award the Telephone System to Centurylink Western Commissioner Bill Barnett made a motion to proceed with the decision to award the telephone system to Centurylink as the lowest bidder. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). This expenditure will be funded through capital assets. Sign0*res U•Olimpagitamsioner (70,lt Bill BametVWestern Commissioner Ray Weter/Eastern Comissiorfer January 24,2013 6 1 4 9 Christian County Commission January 31, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:00 a.m. on January 31,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:00 a.m. Approve the January 24, 2013 Minutes and Court Order Transfer to COLE Eastern Commissioner Ray Weter made a motion to approve the January 24,2013 minutes and the Court Order to transfer funds to the Sheriff's Department. Bill Barnett seconded the motion. The motion passed by Vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples and Ranee Burger ofthe Springfield Newsleader. CERTIFIED COURT ORDER # 01-31-2013-2 STATE OF MISSOURI COUNTY OF CHRISTIAN January 2013, Term In the Christian County Commission of said County, on the 3 Ist day ofJanuary 2013, the following, among 0 other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 5,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 495,00.00) The Treasurer is hereby Ardered to transfer in the amount of $ 5,000.00 from Building Bond to the folIowing: COLE (Leaving a balance of $ 495,00.00) Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal ofsaid Commission, at my office in Christian County this, the 31st day ofJanuary, 2013. 9:10 a.m. Sam Yarnell County Auditor Re: Sign 2013 Budget The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews ,Rance Burger ofthe Springfield Newsleader and Elise Crain. 0 Presiding Commissioner Lou Lapaglia made reference to the vote taken Dec. 27,2012 to approve the 2013 January 31,2013 1 1 0 budget and this meeting is to sign the 2013 budget. County Auditor Sam Yarnell said there were some changes in the Coroner Brad Cole's budget, the was a change in the line item for county operations due to a typo but the bottom line did not change. The bid to tuckpoint the historic court house came in $ 100,000.00 less and there was an issue with the Assessor's 2012 actual numbers and the final numbers for revenue.revenue. Treasurer Karen Matthews presented questions to the Auditor regarding the following: Page 1: Criminal Costs and where the money is transferred to other funds. Page 2: Title III - The County will not receive any Title III funds this year. County Auditor Sam Yarnell said the line item for Title III would not affect the budget. Treasurer Karen Matthews questioned paying LAGERS for Beverly McManus and Lori Murphy's wages increased to $ 10.50 per hour. She also asked about page 26 regarding the distribution to road projects and the new fund set up forthe road funds. Treasurer Karen Matthews said people should check the budget to make sure that it is correct. Treasurer Matthews said she was in the meeting for the sales tax money and the amount that Ray will receive is $ 212,000.00 to help with the shortfall in his budget. Bill did not take any money and yet there is a line item in the budget to Common 2 for $ 200,000.00. Bill wanted to keep his budget the same. Treasurer Karen Matthews expressed concern that any changes made during the time the budget is laid down and the time that it is signed were not indicated in the budget prior to today. Treasurer Karen Matthews said when you approve the 2013 budget that should be your final numbers and 0 you should not be changing the numbers. County Auditor Sam Yarnell said you prepare the budget with the numbers at the time the 12/31/2012 numbers were not in when the budget was approved and laid down. Eastern Commissioner Ray Weter asked the County Auditor is this practice a deviation from normal accounting procedures. County Auditor Sam Yarnell replied there were changes but this is a normal procedure in the budget process. Ray Weter asked is there a statute that requires us to have a final review prior to signing the budget. County Auditor Sam Yarnell said no, not that she is aware of. The County Commission expressed their appreciation to County Auditor Sam Yarnell for the work she did on the 2013 budget. Motion/Vote - Approve the Signing of the 2013 County Budget Eastern Commissioner Ray Weter made a motion to approve the signing ofthe 2013 county budget. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 0 January 31,2013 2 4 4. 0 Motion/Vote - 9:30 a.m. Intergovernmental Agreement Signing Re: CART Funds Distribution Eastern Commissioner Ray Weter made a motion to approve the CART intergovernmental agreements for Garrison, Stoneshire, and South Sparta Special Road Districts and to transfer the funds to them. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. CERTIFIED CART COURT ORDER 1-31-2013-1 STATE OF MISSOURI }SS. CHRISTIAN COUNTY January Term, 2013 In the Christian County Commission of said County, on the 31st day of January 2013, the following, amoni other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of $ 110,909.28 from the County Revenue CART Fund to the following entities: Bridge, Common 1, Common 2, Garrison Special, South Special, and Stoneshire Special Road Districts. BRIDGE $ 16,636.39 ROAD DISTRICTS 0 COMMON ROAD #1 $ 32,906.78 COMMON ROAD #2 $ 31,043.51 BILLINGS SPECIAL $ 11,423.66 GARRISON SPECIAL $ 2,650.73 OZARK SPECIAL $ 11,390.38 SELMORE SPECIAL $ 3,038.92 S. SPARTA SPECIAL $ 1,231.09 STONESHIRE SPECIAL $ 587.82 Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have here unto set my hand and affixed the Seal of said Commission, at my office in Christian County, this 31st day of January 2013. Kay Brown, Clerk ofthe Christian County Commission 9:45 a.m. County Clerk Kay Brown Re: Custodian of Records Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Rance Burger ofthe Springfield Newsleader,Treasurer Karen Matthews and Common 2 Road District Supervisor Brent Young. The County Commission met with County Clerk Kay Brown to discuss the custodian ofrecords responsibilities. The County Clerk presented a proposal to the Commission to have each office select a custodian ofrecord for their office and a sample order provided from the Missouri Sunshine Law handbook. 0 Presiding Commissioner Lou Lapaglia suggested consulting the County Counselor for his legal opinion and January 31,2013 3 d any additional information before making a decision. Motion/Vote - Postpone Custodian of Record For More Information Eastern Commissioner Ray Weter made a motion to postpone discussion until the County Counselor provides his opinion and more information and the Clerk relays the information to the Commission. BilI Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). - 10:00 a.m. Treasurer Karen Matthews Re: Title III Funds The meeting was attended by Commission Secretary Cheryl Mitchell, Selmore Road Commissioners Jack Brazeale and Elsey CampbelI, Ranee Burger of the Springfield Newsleader and Brent Young. The County Commission met with Treasurer Karen Matthews to discuss Title III funds. Treasurer Karen Matthews said there is $ 60.88 remaining in the Title III funds and there will be no revenue for this year. Mrs. Matthews asked the Presiding Commissioner Lou Lapaglia to sign the documentation to return the balance to the government. Motion/Vote - Approve Returning Title III Funds Eastern Commissioner Ray Weter made a motion to approve the Treasurer to return the remaining balance of $60.88 from Title III to the federal government. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). , 3 2:00 p.m. Josie Bock- Great River Associates Re: Road and Bridge Data Collection The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator, Donna Osborn of the Christian County HeadIiner News, Common 2 Road District Supervisor Brent Young, Bryon Harp, Jason Stutesman and Common 1 Road District Supervisor Richard Teague. The County Commission met with Spencer Jones and Josie Bock from Great River Associates to discuss a software program that collects data for the road and bridge departments. Spencer Jones did a power point presentation of asofware program that will collect information from the road crews via the smart phones to assist the public when a road is closed due to weather condidtions. This program is in use in West Plains and would serve Christian County as well. Josie Bock said she and Jason Stutesman have been working with the GIS mapping to add more information and provide more value to the county. Mrs. Bock recently added three layers to the GIS displaying the flood plane, low water crossings, culverts, and signs. This program would allow the road crew to assess a situation and inform the public. Richard Teague said the county right-of-way easements would be included in the program. Presiding Commissioner Lou Lapaglia affirmed this software could assist the road departments with emergency information such as designated snow routes. Presiding Commissioner Lou Lapaglia asked how much it will cost. 0 Donna Osborn asked how the public would access this information, would it be posted on the county's January 31,2013 4 ''r, 4 website and connected to the County's server and is there a free phone application. to access the 0 information. Spencer Jones said the cost for this system is a one time fee of $ 10,000.00. Signatures 1 1 i-j pu yapagita/pregidin, C.,Aissioner 829 U.Dlp Bill BarneWWestern Commissioner Ray Weter/|*stem Commissioner 0 0 January 31,2013 5 1 € Christian County Commission February 04, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on February 4, 2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. 8:55 a.m. County Clerk Kay Brown Re: Approval of the Minutes and FinanciaIs The meeting was attended by Commission Secretary Julia Maples. There were no minutes and financials presented by the County Clerk. Presiding Commissioner Lou Lapaglia said there will be a continuance for the minutes and financials . 9:45 a.m. Christian County Commission Re: Copier For Commission Office The meeting was attended by Commission Secretary Julia Maples. The County Commission discussed the purchase ofa copier for the Commission Office. Commission Secretary Julia Maples presented a cost comparison sheet of the bids presented for a new copier from the following companies: Ricoh - Color Copier $ 5,160.00/Black and White $ 3,109.20 Corporate Business Systems Color Copier $ 3,989.00/ Black and White $ 2,522.57 Inland Printing Color Copier $ 3,795.00/Black and White $ 3,195.00 Corporate Business Systems has no monthly fees but Inland Printing charged an $ 20.00 fee in addition to the per copy fee. The Commission discussed giving Coroner Brad Cole the old copier to use in his office. Motion/Vote - Award the Copier to Corporate Business Systems Eastern Commissioner Ray Weter made a motion to award the copier to Corporate Business Systems for $ 3,989.00 and give the old copier to Coroner Brad Cole. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:00 a.m. Christian County Commission Re: RFQ Safe Room The meeting was attended by Commission Secretary Julia Maples. The County Commission met to open and review the request for qualifications for the FEMA safe room. The following companies submitted an RFQ: Toth and Associates - Springfield, MO. WarT·en and Goodin Inc. Architects and Engineers Springfield, MO. Paragon Architects, - Springfield, MO. February 04,2013 1 1 t FL 0 The County Commission will review and will take it under advisement and will have a continuance . 2:00 p.m. Centurylink Re: Contract Signing and Discussion The meeting was attended by Commission Secretary Julia Mapies, Prosecuting Attorney Amy Fite, Donna Osborn ofthe Christian County Headliner News and Ranee Burger of the Springfield Newsleader. The County Commission met to sign a new contract for the new phone system at the Justice Center for a total cost of $ 79,474.09. The County chose Centurylink because they gave the lowest best bid and were significantly less than All Com. They have worked with us for the past two years and have served the county well. The County Commission allowed ten days for All Com to protest the decision and there has been no response. Prosecutor Amy Fite said her office is in need a new phone line for the additional assistant prosecutor that will be replacing Donnovan Dobbs. Donna Osborn asked is the county changing phone services. Presiding Commissioner Lou Lapaglia replied the phone service that the historic courthouse is using will also be utilized in the Justice Center. Motion/Vote - Approve the Phone Contract With Centurylink Eastern Commissioner Ray Weter made a motion to approve the contract with Centurylink to provides phone service and hardware to the Justice Center and the courthouse. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 0 Motion/Vote - 2:15 p.m. Christian County Commission Re: Intergovernmental Agreements - CART Eastern Commissioner Ray Weter made a motion to accept the Selmore Special Road District intergovernmental agreement for CART Funds. Selmore Special Road District will receive the January CART funds of $ 3038.92. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. Siguiures Lon Lapaglia/Prebidgfiop missioner tie E Bill BarnetVWestern Commissioner fc,& Li)34 Ray Weterstem Commissioner 0 February 04,2013 2 9 ¢f 3 Christian County Commission February 11, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on February 11,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approval of the February 4, 2013 Minutes Western Commissioner Bill Barnett made a motion to approve the February 4,2013 minutes. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. Motion/Vote - Approve the Sales Tax Court Order Eastern Commissioner Ray Weter made a motion to approve the #332 Sales Tax Court Order 2-11-2013-1 for $ 242,433.45. Bill Barnett seconded the motion. Tile motion passed by vote: Lou Lapaglia ('yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. SALESTAXCOURTORDER#2-11-2013-1 COURT ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN January Term, 2013 In the Christian County Commission of said County, on the 1 lth, day of February 2013, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 242,433.45 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 75,105.88 COMMON ROAD #2 $ 73,675.53 COMMON ROAD #1 $ 17,708.33 BUDGET APPROPRIATION COMMON ROAD 1 TOTAL $ 92,814.21 COMMON ROAD 2 TOTAL $ 73,675.53 AMOUNT TO REMAIN IN POOL $75,943.71 9:00 a.m. County Clerk Kay Brown Re: Agenda and Minutes Software & Custodian of Records The meeting was attended by Commission Secretary's Cheryl Mitchell and Julia Maples. The County Commission met with County Clerk Kay Brown to discuss the agenda and minutes software February 11,2013 1 0 and the custodian ofrecords responsibility. County Clerk Kay Brown submitted a proposal/contract to purchase the minutes and agenda software from IQM2. Mr. Chris Winters ftom IQM2 joined the meeting by telephone to answer questions from the Commission and to present the other features of the software. Mr. Winters said there is a 30 day free trial and the contract can be terminated at any time within 30 days with prior written notice. The County Commission liked the features ofthe software and will submit the contract for review to County Counselor John Housley. The County Clerk also spoke with the County Commission regarding the custodian ofrecord information and complying with the Sunshine Law requests. According to the County Clerk, Mr. Houstey supported each office having their own custodian ofrecord for their records. He said he would give a presentation to all the office holders to teach them about the Sunshine Law and serving as the custodian of record. 9:30 a.m. Kenny Coates Builidng Maintenance Re: Building Maintenance Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Kenny Coates to discuss the building maintenance . Mr. Coates received a quote from Southwestern Insulation, LLC to install 4X5 commercial grade downspouts to the historic courthouse. Mr. Coates will also contact AlIied Roofing for a quote. A meeting is scheduled for Thursday, February 14,2013. 10:30 a.m. Judge Mark Orr Re:Proposed Legislation of Circuit Courts Discussion The meeting was attended by Commission Secretary Julia Maples*, Judge Mark Orr, County Counselor John Housley, Circuit Clerk Barb Stillings, Prosecutor Amy Fite, County Auditor Sam Yarnell, Juvenile Director Terri Goodall, Amelia Wigdon of the Christian County Headliner News and Rance Burger of the Springfield Newsleader. The County Commission met with Judge Mark Orr to discuss the proposed legislation ofthe Circuit Courts. Eastern Commissioner Ray Weter said Legislator Kevin Elmer has submitted legislation to have another circuit judge for Taney County Presiding Commissioner Lou Lapaglia asked Judge Orr what would be his preference, to have another associate judge or to create another Circuit Judge position for Taney and Stone County. Judge Orr said since 2006 there has been discussion of having another Circuit Judge. Judge Orr said in the past Christian County was part ofa five county circuit. It is a difficult task to divide a circuit and there is an additional cost for personnel which would not be involved in by having another associate circuitjudge. Presiding Commissioner Lou Lapaglia said there are additional judges in the St. Louis area and when a judge retires the state could take that money and use it for Christian County and have a circuit judge to handle Taney and Stone counties. Judge Orr said Christian County has the highest percentage ofneed with the greatest work load in the state due to the County's fast growth. When the county population reaches 100,000 we would be set to have another associate judge. Presiding Commissioner Lou Lapaglia said then we want to place our emphasis on pursuing another Circuit Judge. February 11,2013 2 , Judge Mark Orr said splitting a district can be done but it goes against the philosophy ofgrouping counties and there is resistance to that approach. Judge Orr recommended that the circuit lines be redrawn by people in our area which is in the second bill that has been presented by Bob Dixon. Unfortunately, our need is not going to drive this issue. Eastern Commissioner Ray Weter said we are not the louder voice but they do hear the senators. Judge Mark Orr there has been only two splits in the past thirty years. Presiding Commissioner Lou Lapaglia said by the end ofthe decade the population of the county is projected to exceed 100,000 and the county will move to a first class status by Jan. 1,2015. County Counselor John Housley said we have two choices and what is best for the county and what can be accomplished. Judge Mark Orr said when you look at the cost ofthe juvenile detention center by splitting the circuit or by adding an associate circuitjudge; it is more where we fit in the bigger picture and how the state allocates funds. Presiding Commissioner Lou Lapaglia said he believes the County needs to have their own circuit. Judge Mark Orr said the work study has been done and Christian County shows the greatest need. Signatures \J a/prhe immissioner 7 C -257 arnett/WesteTn Corfimissioner Ray Weteastem Mi February 11,2013 3 J Christian County Commission February 14, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:45 a.m. on February 14,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:45 a.m. County Clerk Kay Brown Re: Approve Minutes Eastern Commissioner Ray Weter made a motion to approve the minutes for January 31,2013 and February 7,2013. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Roy Matthews, Terri Merritt, Andy Arndt and Rance Burger ofthe Springfield Newsleader. Motion/Vote - 8:45 a.m. County Clerk Kay Brown - Certified Court Orders Eastern Commissioner Ray Weter made a motion to rescind Sales Tax #332 - Certified Court Order 2-11-2013-1 due to an error and approve the revised Sales Tax #332 Certified Court Order dated 2-14-2013-1. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretmy Julia Maples, Treasurer Karen Matthews, Roy Matthews, Terri Merritt, Andy Arndt and Rance Burger ofthe Springfield 0 Newsleader. COURT ORDER #2-14-2013-1 Replacing COURT ORDER #2-11-2013-1 COURT ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN January Term, 2013 In the Christian County Commission of said County, on the 14th, day of February 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of $ 246,435.32 from the County Revenue Sales Tax Fund to the following: ROAD DISTRICTS COMMON ROAD #1 $ 76,345.66 COMMONROAD#2 $ 74,891.69 COMMON ROAD #1 $ 17,708.33 BUDGET APPROPRIATION COMMON ROAD I TOTAL $ 94,053.99 COMMON ROAD 2 TOTAL $ 74,891.69 AMOUNT TO REMAIN IN POOL $77,489.64 0 February 14,2013 1 ¥ 9:00 a.m. Kay Brown County Clerk Re: Certneid Copies of Order Discussion The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Roy Matthews, Terrri Merritt and Andy Arndt. The County Commission met with the County Clerk Kay Brown to discuss forwarding a copy of all court orders to the Treasurer instead of the original. The Treasurer recently received a copy of two court orders that were signed and approved on January 31,2013, in the Commission meetings and recorded in the minutes. However, she refused to tranfer any funds without receiving the original court order. Unfortunately, the court orders were misplaced. The Treasurer has always received the original court order and did not feel comfortable using a copy. Later tile original was found for the sales tax court order but not the court order transfer to COLE which still has not been disbursed. The Treasurer presented her position why she had to receive the original rather than a copy. The County Commission asked the Treasurer, i f a copy o f a court order would suffice until the original order were found if this were to happen in the future. The Treasurer ultimately decided she would be in favor ofreceiving a copy. Also the January transfer court order to the Sheriffs Department of $ 10,000.00 was never disbursed by the Treasurer. She requested that she receive authorization to transfer the funds since the court order was dated in January and now we are in the month of February. Motion/Vote - Clerk Authorized to Give a Copy ofa Court Order to the Treasurer Eastern Commissioner Ray Weter made a motion to authorize the County Clerk to provide a copy of any court order to the Treasurer until the original can be produced. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Abstain), Ray Weter (Yes). Motion/Vote - Transfer Funds by The Court Order Issued 1-31-2013-2 Eastern Commissioner Ray Weter made a motion to transfer $10,000.00 to COLE from the Court Order approved and signed by the County Commission 1-31-2013-2. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:15 a.m. Kenny Coates Building Maintenance Re: Building Repair Discussion The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Custodian Kenny Coates to discuss the quotes to replace the downspouts and gutters on the historic court house, Mr. Coates received two quotes from Allied and Southwestern Insulation. Allied presented a quote for a 4X6 downspout, gutters with holes, and screen wire to trap any debris. Southwestern Insulation gave a quote for a 4X5 downspout, gutters with holes and screen wire to trap any debris. Mr. Coates also mentioned the jail ovens are in need in repair. The Commission will discuss the ovens with Mr. Coates at a future meeting. February 14,2013 , 2 0 Motion/Vote - Award the Down Spouts and Gutters to Allied Western Commissioner Bill Barnett made a motion to purchase the 4x6 down spouts and gutters with holes and screen wire from Allied for a total cost of $ 4,081.56. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:35 a.m. Christian County Commission Re: Water Damage Repair Discussion The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia spoke with Collector Ted Nichols and the County Clerk in regards to making repairs from the water damage on the first, second and third floor. The Collector and the Clerk would prefer having the repairs done after the court house tuck point project is completed. The Commission agreed to wait until the tuck point work is completed. 10:00 a.m. ChiefDeputy Brian Cathey Re: Vehicle Discussion The meeting was attended by Commission Secretary Julia Maples, Ranee Burger ofthe Springfield Newsleader and Donna Osborn of the Christian County Headliner News. The County Commission met with Chief Deputy Brian Cathey to open bids for four vehicles for the Sheriff's Department. There was one bid received from: Kansas State Highway Patrol -4- 2011 Dodge Chargers Pursuits for $ 18,500.00 each (including the light bar) Chief Deputy Brian Cathey said he is looking at a lease finance agreement with Great Southern Bank for a three year contract and at the end of term the Sheriff's Department would own the vehicles. Western Commissioner Bill Barnett asked what fund will these be purchased from. Chie f Deputy Brian Cathey said the vehicles will be purchased from the County Law En forcement fund and the additional accessories will be paid through Federal Forfeiture. Motion/Vote - Award the Four Vehicles For the Sheriff's Department to Kansas State Highway Patrol Eastern Commissioner Ray Weter made a motion to award the Kansas State Highway Patrol the purchase of four Dodge Chargersat $ 18,150.00 each including the light bar for the Sheriffs Department. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter O, Motion/Vote - 10:15 a.m. Approve Hiring Three Employees for the Sheriff's Department Eastern Commissioner Ray Weter made a motion to authorize the hiring o f three new employees for the MULES progr= in the Sheriffs Department. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The County Commission discussed the hiring of three employees in a prior meeting but did have a motion/vote to authorize the Sheriff to hire any deputies. February 14,2013 3 1 J 11:00 a.m. Todd Wiesehan- Planning & Zoning Re: Request for Determination of Similarity of a C-2 Land Use The meeting was attended by Commission Secretary Cheryl Mitchell and Donna Osborn ofthe Christian County Headliner News. The County Commission met with Planning and Zoning Administrator Todd Wiesehan to discuss Article 43 and the list of business in the codes under C-2. Mr. Wiesehan presented a question to the Commission regarding having swap meets in the list ofbusiness authorized under C-2. There is currently no listing for outdoor swap meets in the code and the question has been presented to Mr. Wiesehan, Presiding Commissioner Lou Lapaglia asked ifthis request was sent from the Planning and Zoning Commission. Todd Wiesehan said he had a citizen asked about having an outdoor swap meet. .Mr. Wiesehan is pursuing guidance and clarity to respond to the individual. Presiding Commissioner Lou Lapaglia said we could have some restrictions put in place. Planning and Zoning Todd Wiesehan said we would need a site plan and what the purpose to be used for. . Eastern Commissioner Ray Weter asked about any parking issues. J Todd Wiesehan said we would look at parking and any other requirements. Western Commissioner Bill Barnett and Presiding Commissioner Lou Lapaglia said they would like to obtain more information and continue the discussion, Motion/Vote - Approve a Continuance For the C-2 Land Use Eastern Commissioner Ray Weter made a motion to have a continuance for the C-2 land use proposal. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). No Meetings on Monday, February 18, 2013 The courthouse will be closed on Monday, Februrmy 18,2013, in observance ofPresident's Day. Tg:13#ires Lou Lapaglia/Presidin0 C;fnmfoner B 4, »agr Bill Barnett/Western Commissioner February 14,2013 4 2» ;4 44 Ray Weer/Eastem Commissioner February 14,2013 5 G UL 0 Christian County Commission February 21, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:30 a.m. on February 21,2013 at the County Commission Onice. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter,Present.County Clerk Kay Brown is taking the minutes. Motion/Vote - Approve the February 14, 2013 Minutes Western Commissioner Bill Barnett made amotionto approvethe February 14, 2013 minutes. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Jutia Maples andTodd Wiesehan Planning and Zoning Administrator. 8:35 a.m County Clerk Kay Brown Re: Agreement Signing- Minute Management Sofware The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with County Clerk Kay Brownto sign the agreement withIQM2 for software forthe agendaandthe minutes program for $ 637.00 permonth to be divided equally between the Clerk and the County Commission. 0 Motion/Vote - Approve the Contract with IQM2 For Software for Agenda and Minutes Program Eastern Commissioner Ray Weter made amotion to approve the contract with IQM2 for the agenda and minutes software for a total cost of $ 637.00. The cost will be divided equally by the Clerk and the County Commission for $ 318.50. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes),Bill Barnett (Yes), Ray Weter (Yes). Motion/Vote - 8:40 a.m. Approve CART IGA for Billings and Ozark Special Road Districts Eastern Commissioner Ray Weter macie a motion to approve and sign the CART Intergovernmental Agreements for Billings and Ozark Special Road Districts and to approve transfering CART funds for the months ofJanuary and Februaiy to these special road districts. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. 8:45 a.m. Kenny Coates Building Maintenance Re: Jail Equipment Discussion The meeting was attended by Commission SecretaIy Julia Maples and Terri Goodall Director of the Juvenile Office. The County Commission met with Kenny Coates to discuss building maintenance ofthejail equipment. 0 Februmy 21,2013 1 1. 0 Kenny Coates said the double stack oven used in the jail is thirteen years old and continues to need repairs. Thelast repairswere between$ 3,000 and $4,000.00 dollars. Hesaidhe has pricedanew oven for$ 10,331.00. Presiding CommissionerLou Lapaglia said we needto go out forbid and advertise inthe Springfield paper. Eastern Commissioner Ray Weter asked ifthe oven could be traded inforanew oven. Kenny Coates said we would need to determine the specifications and put a request for a trade in value in the bid. Motion/Vote - Determine Specifications for New Oven for the Jail and the Specifications Eastern Commissioner Ray Wetermade a motion to prepare the specifications and the bid for a new oven for the jail and to advertise in the Springfield news paper. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:00 a.m. Common II Road Department Re: 2013 Front End Loader Discussion The meeting was cancelled due to inclement weather. 10:00 a.m. Spencer Jones - Great River Associates Re: Engineer of Record Discussion The meeting was attended by Commission Secretary Julia Maples, Todd Wiesehan Administrator ofthe Planning and Zoning Department, Recorder Kelly Hall, County Auditor Sam Yarnell and Ranee Burger of the SpringfieldNewsleader. The County Commission met with Spencer Jones of Great River Associates to discuss being the engineer of record. Presiding Commissioner Lou Lapaglin explained if appointed, Spencer Jones would be the designated engineer of record to evaluate and prioritize the greatest need for repair for the roads and bridges throughout the county. Mr. Jones said he will have a system and a list ofevaluations based on the amount ofmoney available to use for the projects. Western Commissioner Bill Barnett said he would like to have the special road districts prioritize their own road improvements. Presiding Commissioner Lou Lapaglia stated that the Village of Saddlebrooke and the cities of Nixaand Highlandville will also be included in the application process. Spencer Jones said Mr. Housley will draft a standard IGA for aproject and the plans and specifications must be included. Western Commissioner Bill Barnett said the road districts will provide the receipts for their projects. Spencer Jones askedare fundstobe reimbursed afterthe funds are spentor will funding be advanced before the project begins. 0 February 21,2013 2 - The County Commission will make adecision as to how the funds will be disbursedby April 15,2013. Mr. Jones also presented a change order from Joe Warren for the bridge he is working on for the county. Motion/Vote - Approve Great River Engineering As the Engineer of Record for the County Eastern Commissioner Ray Weter made amotionto continue having Spencer Jones ofGreat River Engineering as the engineer of record for the county. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Signatures 0 Clic*f 1-12/ a D O,8 R.Q 4 hours oftraining to a Veteran or their spouse and the state will pay half the hourly wages. The minimum D wage is $ 10.00 per hour. The hourly wage may increase and the state will pay halfthe wages for this period of time but they will not pay overtime. Mr. Smillie said the County would have to pledge to hire Veterans and fill out some paperwork. An event is scheduled for March 13th, 2013 showcasing the 50 businesses that have signed up for the program. Eastern Commissioner Ray Weter asked are performance appraisals, job descriptions and other paperwork necessary to hire a Veteran. Mr. Smiltie said we wouId have to use the e-verify program in the employment process. Presiding Commissioner Lou Lapaglia asked what would be the next step for the County to participate in the program. Mr. SmilIie said the County would have to pledge to hire Veterans and fill out some paperwork. Motion/Vote - Participate in the" Show-Me The Hero Program" To Hire Veterans Eastern Commissioner Ray Weter made a motion to participate in the "Show-MeThe Hero Program" with the Missouri Career Center. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Absent), Ray Weter (Yes). 2:00 p.m. Sheriff Joey Kyle Re: Judicial Facility Security Discussion The meeting was attended by Commission Secretary Julia Maples SheriffKyle, Brandon Bressie, Circuit 0 Clerk Barb Stillings, Chief Deputy C.E. Wells, Phil Amtower Emergency Management Director, Brandon Bressie, Captain Brian Gillman, Prosecutor Amy Fite and Emergency 911 Director Rance Duffy. The County Commission met with Sheriff Joey Kyle to discuss the security in the Judicial Center. The Sheriffhad concern for the safety ofthe staff working in the Judicial Center. There was discussion about four locks that need to be redone and the key changed. The Commission approved changing the four locks in question at once. There was also discussion regarding the chain of command to release the key to rooms that are locked such as the evidence room. Each office needs to have security for their records. The Sheriff will contact the U.S. Marshall Service to do an in depth survey of our security. 3:00 p.m. Centurylink Re: Judicial Facility Phone System Discussion The meeting was attended by Commission Secretary Julia Maples, Chris Aumiller, Wally Reding, Ken Wack and Tim Knatsch from Centurylink, Blanca Mallonee, Prosecutor Amy Fite, Circuit Clerk Barb Stillings, Chief Deputy Brian Cathey, Ranee Duffy Director ofthe Emergency 911 Department, Deputy Brandon Bressie, Chris Aumiller, Cindy Childress, Secretary to Judge Orr. The County Commission met with Chris Aumiller, Wally Reding, Ken Wack and Tim Knatsch from Centurylink to discuss the Justice Center phone system. Tim Knatsch presented the proposal for the scope of work and the process by which the phone system will be implemented and the various options contained in the new system such as voice mail. All the current phones will be replaced and will allow calls to be transferred within the county court house. February 28,2013 ' 3 B Chris Aumiller is the project manager and is the main point of contact that handles the time line of D implementation ofthe new phone system. Mr. Aumiller said they will use the existing closet for the new wiring and remove a patch panel to make space for the new equipment. This proposal includes the planning and zoning building, the jail, E-91 1 and an additional line and phone site for the Prosecutor's Office. Prosecutor Amy Fite said she has an additional person that needs a phone. Mr. Aumiller said the next step is to have a data base meeting and gather information about the current system such as phone numbers and extensions. Scott Huges is the designer and works with data to implement into the phone system. Eastern Commissioner Ray Weter asked do you have a flow chart to fotlow. Mr. Aumiller replied, there will be a weekly status call and five technicians will be working on this project. We are anticipating late March or early April to finish this project. Presiding Commissioner Lou Lapaglia said at the end of the day each building will be able to talk with each other without dialing another phone line. Mr. Aumiller said they will provide training to the employees and it will be done in a classroom setting perhaps in the break room. He said they will be flexible with the training times for the employees that work different shifts. This phone system will be phase in and remove the existing equipment. The scope ofwork proposal was sixteen pages and was signed February 4,2013. 3 Motion/Vote - 3:45 p.m. Order to Go Emergency Meeting Western Commissioner Bill Barnett made a motion to go into an emergency meeting to approve a fianaciaI decision. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. Motion/Vote - Approve the Certified Court Order # TR-02-28-2013 Eastern Commissioner Ray Weter made a motion to approve Certified Court Order #TR-02-28-2013 to transfer funds to COLE. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. CERTIFIED COURT ORDER TR-02-28-2013 STATE OF MISSOURI COUNTY OF CHRISTIAN January 2013, Term In the Christian County Commission of said County, on the 28th day of February 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00 from County Revenue to the 0 folIowing: February 28,2013 4 COLE (Leaving a balance of $ 470,00.00) The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00 from Building Bond to the following: COLE (Leaving a balance of $ 470,00.00) Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 28th day of February, 2013. Signatures Lou,Lapaglia/Presiding,Aor®issioner b 2 80, Bill Barnett/Western Commissioner ' Ray Weter/Wastern Com-missidner February 28,2013 5 ty 4 W D Christian Counly Commission March 04, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:25 a.m. on March 4,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present.County Clerk is taking the minutes. Motion/Vote - 8:25 a.m. Approve the February 28, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the February 28,2013 minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia Ores), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell, Common 2 Road Supervisor Brent Young, Scott Grider. and Richard Teague Common 1 Road District Supervisor. Motion/Vote - 8:27 a.m. Publish the Riverdowns West Hearing Notice Eastern Commissioner Ray Weter made a motion to publish the hearing notice for the NID for Riverdowns West sewer project. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell, Charlene Goddard, and Cathy Garver from Adminiral Express Office Supply. 8:30 a.m. Common II Road Department Re: Wage Discussion 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Charlene Goddard, and Cathy Garver from Admiral Express Office Supply. The County Commission met with Common II Road District Supervisor Brent Young and Scott Grider and Common 1 Road District Supervisor Richard Teague to discuss wages for the road department. Brent Young presented the names of three ofthe road crew from Common 2 that are making less than others with the same job description and he is seeking adjustments for the following employees: Mike Holland, Frank Kennison and Mark Thompson. Eastern Commissioner Ray Weter asked Mr. Young is this regarding inequalities between the two road departments. Richard Teague said we continue to create the same problem over and over and there we need to have a starting pay and a cap for each position and the categories need to be adjusted. Eastern Commissioner Ray Weter said pay adjustments will cause everyone to shift. Richard Teague without a starting pay that is capped this will always be a problem. Eastern Commissioner Ray Weter recalled Glen Pace saying the subcategories are to be determined within each department. Presiding Commissioner Lou Lapaglia acknowledged there are inequities and he doesn't compare departments. Commissioner Lapaglia suggested the road departments work together on the wage matrix 0 ranges for each category and have the same pay scale per job description and then review it in April or May, March 04,2013 1 4 tf We can also review it in the second half ofthe year. Commissioner Lapaglia expressed his appreciation to the road crew for bringing it to the Commission's attention. Eastern Commissioner Ray Weter said we have for each position a minimum and maximum scale and you can massage the wage range and create a specific scale. Presiding Commissioner Lou Lapaglia said in previous meetings, there were people that wanted a raise of two to three cents. Motion/Vote - Table the Wage Discussion for the Road Department to The First Quarter Eastern Commissioner Ray Weter made a motion to table the road district wage discussion to the first quarter of this year after receiving a perspective salary range based on a job description analysis provided by the supervisors of the Common Road Districts. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell, Charlene Goddard, and Cathy Garver from Adminirat Express Office Supply. 9:00 a..m. County Commission Re: Bid Opening-Office Supplies The meeting was attended by Commission Secretary Julia Maples, Charlene Goddard, and Cathy Garver from Adminiral Express Office Supply. The County Commission opened bids for office supplies from the following companies: Moseley's Discount Office Products, Springfield, Missouri Admiral Expess Office Supply in Nixa, Missouri Quill Corporation, Lincolnshire, Illinois SuppliesOutlet.com from Reno, Nevada Commission Secretary Julia Maples suggested making a decision a week from today which is March 11, 2013. Motion/Vote - Decision Meeting for Office Supplies Eastern Commissioner Ray Weter made a motion to continue the meeting to Monday, March 11,2013 at 9:30 a.m. for a bid decision. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Motion/Vote - 9:30 a.m. Change Order for The Fern Road Slab Western Commissioner Bill Barnett made a motion to approve the change order the Fern Road slab from R & J Warren Construction for $ 7,520.00 for a total cost of $ 34,999.00. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Signatures Lou Lapaglia/Mesid(hgonlissioner March 04,2013 . 2 ..t 8 2 *Id# 0 Bill Barnett/Western Commissioner ¢ 0,\ A Ray Weter/Eas¥n Commissioner D 0 March 04,2013 3 f 1 1¥'. Christian County Commission March 14, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:30 a.m. on March 14,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:30 a.m. Approve March 11, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the minutes for March 11,2013, minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. Motion/Vote - 8:35 a.m.. Todd Wiesehan - Planning and Zoning Administrator Eastern Commissioner Ray Weter made a motion to receive the Right -of-Way for Hummingbird and Chadwick Roads to be maintained by the Common 1 Road District. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Mr. Wiesehan said the right-of-way for both roads are deficient and will allow for future development ifthe need arises.The meeting was attended by Commission Secretary Cheryl Mitchell. Ordinance - 3-14-13-1 - Right-of-Way Warranty Deed Hummingbird Road- Cel The County Commission approved and signed the Right-of-Way Warranty Deed for Hummingbird Road to transfer additionat right-of-way along Hummingbird Road to Common I Road District. The Grantors are William J. and Joanna Dipman. The deed was attested by Christian County Clerk Kay Brown. Ordinance - 3-14-13-2 - Right-of-Way Warranty Deed Chadwick Road - CC1 The County Commission approved and signed the Right-of-Way Warranty Deed for Chadwick Road to transfer additional right-of-way along Chadwick Road to Common I Road District. The Grantor is Joe Rouse. The deed was attested by Christian County Clerk Kay Brown. Motion/Vote - 8:45 a.m. Sheriff Joey Kyle Re: Lease Agreement Signing Eastern Commissioner Ray Weter made a motion to approve the amended agreement with EDI Plus. The agreement was signed by the Commission, Auditor, and County Counselor and attested by the County Clerk. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. 9:00 a.m. Brad Erwin - Paragon Architecture Re: FEMA Safe Room Design Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, John Dollarhite, Brad Erwin of Paragon Architecture and Ranee Burger ofthe Springfield News-Leader. The County Commission met with Brad Erwin of Paragon Architecture to discuss the FEMA safe room. 0 March 14,2013 1 44 Presiding Commissioner Lou Lapaglia had previously met with Brad Erwin to discuss safety concerns for the Justice Center and the costs associated with the safety upgrades and the desperate need of road repairs in the county. Commissioner Lapaglia is not comfortable with proceeding with the FEMA safe room project until the price is determined for the safety improvements needed for the Justice Center and the road repairs. Brad Erwin said this project can be done in sections, for example the design process will be approximately $ 45,000.00 and can be done prior to construction. The design work costs are reimbursed through the FEMA grant. The deadline to complete construction is August 2014 but the Commission can request additional time for the grant. Presiding Commissioner Lou Lapaglia said for $196,000.00, the County would own a million dollar safe room for the citizens ofthe county which could be used for many purposes. We would also have to finish the safe room on the inside. Ifthe security concern was not presented, the Commission would move forward with the project. The $45,000.00 would pay for the plan and when there is an opportunity to build the FEMA safe room, the county would be ready to go. Eastern Commissioner Ray Weter expressed a desire to reconsider this because the design plans can be used at any time. Commissioner Weter asked Sheriff Kyle to share his position on the security issue with the commission and attendees. Sheriff Kyle stated that the entire layout of the building was not made to be secure. The front door security is deficient and it is not designed with a man trap to keep the building secure. The windows are not shatter or bullet proof and there is no security around the perimeter ofthe building. For this reason, the Sheriffhas asked the Federal Marshalls to do a security audit to increase the safety ofthe building. Brad Erwin said he would be like to assist with the security for the Justice Center. Sheriff Kyle asked how can we set it up in the Justice Center to make it more flexible. Presiding Commissioner Lou Lapaglia said we have visitingjudges and we have a hard time placing them and the Circuit Clerk has difficulty finding space for jury selection. Brad Erwin said this is a reimbursement grant and the worst case scenario April 16,2015 would be the due date. Ifyou haven't begun construction you wilt no longer be eligible to build but you could request an extension. Presiding Commissioner Lou Lapagtia said the bpnefit would be in having the design work done and we could move into constructionat a later date. Brad Erwin said the drop dead date for the design work is September 1, 2013. Western Commissioner Bill Barnett said we will spend $ 45,000.00 to be reimbursed by FEMA. John Dollarhite said money doesn't fall from the sky and by taking this money from the Federal Government we are spending our grandchildren's money, why would you consider this. Christian County should not be asking for more from the Federal Government and we should stop accepting federal funds. It is a travesty, and we have to take control and tell the Federal Government no, this should be totally disbanded and indefinitely tabled. Eastern Commissioner and Ray Weter and Brad Erwin discussed having an opportunity to have a more extensive discussion as to what we can and can't do with the building and additional arrangements and designs. Presiding Commissioner Lou Lapaglia said we would want to have all stake holders ofthe Justice Center to March 14,2013 2 e" discuss the various options that could be available. Brad Erwin said that is part of the design process to determine the best utilization of space. Eastern Commissioner Ray Weter affirmed that all stake holders must be engaged in the process. Brad Erwin said the first decision for the FEMA grant is for the Commission to select the grant project manager and the architecture firm to design the project. John Dotlarhite said ifyou are going to proceed with it should you have to determine what the needs are. Presiding Commissioner Lou Lapaglia said we have to do this for FEMA's requirements Brad Erwin said the only way to get a great design is to have an architect involved. We have to choose the project manager and the architect. The Commission discussed having Toth and Associates as the grant project manager and having Paragon as the Architect. Presiding Commissioner Lou Lapaglia asked Mr. Erwin to keep the County Commission involved. We will be having round table discussions with all the stake holders. Brad Erwin said he will contact the Commission next week to schedule some meetings . Presiding Commissioner Lou Lapaglia expressed his appreciation to Brad Erwin for his assistance to the County Commission. Motion/Vote - Award the Grant Project Manager to Toth and Associates For Safe Room Eastern Commissioner Ray Weter made a motion to award the grant project manager to Toth and Associates. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Motion/Vote - Award Paragon to be the Architect For the Safe Room Eastern Commissioner Ray Weter made a motion to award Paragon to be the Architect for the safe room. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:15 a.m. Auditor Sam Yarnell Re: Annual Training Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Auditor Sam Yarnell to discuss annual training times . County Auditor Sam Yarnell said she was gone for a day for required training and her absence caused a problem for the payroll process. The Auditor stated in the future, she did not want her absence to impede the payroll process. Auditor Yamell said she has scheduled the following training days: April 17 through April 19)th and May lith through May 16th. In her absence, she requested that Julia Maples and Cheryl Mitchell the County Commission Secretary's, be authorized on her behalf to use the Auditor's stamp for anything pertaining to the payroll process including all checks, check registers, wire transfers, direct deposits, all benefits, garnishments, etc; the total payroll process. Her role is to affirm there is money in the budget to cover the expenditures and at this time ofyear all deparLments are under their budget. 0 March 14, 2013 3 Eastern Commissioner Weter asked the Auditor to please make sure that the staffknows before she leaves. 0 County Auditor Sam Yamell said she will notify the Commission, Julia MapIes, and Cheryl Mitchell prior to leaving. Western Commissioner Bill Barnett asked the Auditor would her current stamp be adequate. County Auditor Sam Yarnell said her stamp would be sufficient and is under lock in the County Commission office. Motion/Vote - Approve Julia Maples and Cheryl Mitchell to Use Auditor's Signature Stamp Eastern Commissioner Ray Weter made a motion to approve the Commission Secretary's Julia Maples and Cheryl Mitchell authorization to use County Auditor Sam Yamell's signature stamp on all items related to biweekly payroll effective today, March 14,2013, and anytime in the future. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 2:00 p.m. County Counselor John Housely Re: Sunshine Law and Custodian of Records The meeting was attended by Commission Secretary Cheryl Mitchell, Collector Ted Nichols, Chief Deputy Clerk Norma Ryan, Commissioner Bill Barnett, Commissioner Ray Weter, Commissioner Lou Lapaglia, Assessor David Stokely and staff Mary Coffer, Lynn Glossip, Rance Burger, Springfield Newsleader, Phil An*ower- EMA, County Auditor Sam Yamell, Andy Amdt, Chief Deputy Assessor Brenda Dicus, Barbara Stogner, Public Administrator Ken Davis, Nathan Weter, Prosecutor Amy Fite and John Goulbourne, 0 Circuit Clerk Barb Stillings, Laveta McDaniel, Deputy Circuit CIerk, Elise Crane, Leroy and Judy Morisset, Cathy Leming, Kim Baxter and Recorder Kelly Hall. Mr. Housely presented a power-point presentation for all the elected Officials and staffregarding compliance with Chapter 610 ofthe Missouri Sunshine Law. He reviewed the requirements ofthe law and presented a resolution to be used by every office. The County Commission will be meeting April 1,2012 to include all the officeholder's resolutions in the minutes, stating the name, address ofthe custodian of record for their office and fee schedule for copies. The County Commission expressed their appreciation to the County Counselor for his assistance with complying with the Sunshine Law. A t. 1.01 Lapagiia/Prdsiig 0,hmissk 61£0 64)vath BKbamett/Western Commissioner A 602% Ray Weter*Eastem commissioner 3 March 14,2013 4 f R Christian County Commission March 11,2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on March 11,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approve the March 7, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the March 7,2013 open and closed minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. Motion/Vote - Approve The Sales Tax Court Order # 3-11-2013-01 Eastern Commissioner Ray Weter made a motion to approve the sale tax coun order # 3-11-2013-01 for $ 243,651.00 to transfer funds. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. SALES TAX COURT ORDER # 3-11-2013-01 0 COURT ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN January Term, 2013 In the Christian County Commission ofsaid County, on the 11th day of March, 2013, the following, among other proceedings, were had, viz: The Treasurer is herby ordered to pay the following sum of $ 243,651.00 from the County Revenue Sales Tax Fund to tile following: ROAD DISTRICTS COMMON ROAD #1 $ 75,483.08 COMMON ROAD #2 $ 74,045.54 BUDGET APPROPRIATION COMMON ROAD #1 $ 17,708.33 COMMON ROAD 1 TOTAL $ 93,191.41 COMMON ROAD 2 TOTAL $ 74,045.54 AMOUNT TO REMAIN IN POOL $76,414.05 0 March 11,2013 1 e Lou Lapaglia, Presiding Commissioner 0 Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEROF, I have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County, this the Ilth day ofMarch, 2013. Kay Brown, Christian County Clerk Clerk ofthe County Commission Motion/Vote - 9:00 a.m. Sheriff Joey Kyle Re: EDI Plus Training Facility Eastern Commissioner Ray Weter made a motion to approve and sign a one year lease agreement for $ 12,000.00 with EDI for a training facility for the Sheriff's Department beginning April 1,2013 and ending March 31,2014. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The lease and utilities will be paid through the Sheriff's discretionary funds. The meeting was attended by Commission Secretary Cheryl Mitchell. 9:30 a.m Christian County Commission - Bid Decision Re: County Office Supplies The meeting was attended by Commission Secretary Julia Maples and Cathy Garver from Admiral Office Supplies. The County Commission met with the Commission Secretary Julia Maples for an analysis of the bids submitted March 7,2013 for the county's office supplies. Mrs. Maptes said she and Cheryl Mitchell created a spread sheet to do a price comparison of the various products that are used by the offices. Mrs. Maples said Admiral Office Supplies was the second choice and had the best price for copy paper. Supplies Outlet was limited to inkjet cartridges and was not a viable choice. Springfield Office Supply did not submit a bid. Quill had the lowest prices for all office supplies. Mrs. Maples recommended to the Commission to select Quill for all office supplies and to purchase copy paper from Admiral Office Supplies. If Quill was unable to fill an order or did not have an item, Admiral Office Supplies could serve as an alternate vendor. Western Commissioner Bill Barnett expressed his appreciation to Julia Maples and Cheryl Mitchell for their effort of doing a product price comparison for each company. Motion/Vote - 9:30 a.m. Christian County Commission Bid Decision of Office Supplies Eastern Commissioner Ray Weter made a motion to award the bid for the County's office supplies to Quill with the understanding, the County will accept no free gifts. Admiral Office Supplies is awarded the bid for copy paper and will serve as an alternate if a product is not available through Quill. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia MapIes and Cathy Garver from Admiral Office Supplys. 10:00 a.m. Common 1 Road Department Re: Columbo Road Signage Discussion 0 The meeting was attended by Commission Secretary Cheryl Mitchell. March 11,2013 2 t 0 The County Commission discussed placing additional signage near a curve on Columbo Road. Eastern Commissioner Ray Weter said the property owners that live along Columbo road have filed a complaint with Richard Teague, Common 1 Road District Supervisor that signs need to be posted to warn motorists ofthe 90 degree turn on Columbo Road. Currently, there are curve signs posted preceding the turn but the residents have requested more signage. Commissioner Weter will review the curve with Richard Teague and pursue getting additional signage. Presiding Commissioner Lou LapagIia suggested posting a reduced speed limit sign prior to making the curve. 3:00 p.m. McKinstry Essention, LLC Re: Company Introduction The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Jon McCoy from McKinstry Essention to introduce his company and the services provided. Mr. McCoy said his company can provide the Commission an energy audit and assist the county with energy savings. He said the savings is usually between 20-25 percent ofthe total energy costs. Mr. McCoy said the focus of his company is utilities and water conservation. Mr. McCoy requested the total energy bills for the courthouse and the Justice Center and the square footage. He said generally the cost per square foot is 75 to 85 cents per square foot. Presiding Commissioner Lou Lapaglia said we will provide the total cost ofthe utilities and the square footage for each building to Mr. McCoy. 3:45 p.m. Building Restoration Corporation Re: Tuckpointing Update & Walk Through The meeting was attended by Commission Secretary Julia Maples, Wayne Thaxton and Jim Dolby from ' Building Restoration Corporation, Travis TindIe from NForm Architecture, Rance Burger of the Springfield News-Leader, Deputy Collector Cindy Carey and Deputy Assessor Brenda Dicus. The County Commission met with Travis Tindall of NForm Architecture for an update on the tuck -point project and to do a walk through. Mr. Tindle presented paperwork and a schedule ofthe work to be done by the Building Restoration Corporation. He said he will come each month to verify the work is done correctly before paying the company. The substantial completion date is May 30,2013, which is approximately 100 days. The term substantial completion means the project is 90 percent complete. Deputy Collector Cindy Carey and Deputy Assessor Brenda Dicus said the dust from the project is filtering through the windows and walls. The dust has been causing eye irritation and nasal problems for some ofthe employees. Cindy Carey asked to have sheeting taped to cover the windows to cut down on the mortar dust. Mr. Thaxton and Mr. Dolby said they would tape the windows with sheeting. Western Commissioner Bill Barnett thanked Wayne Thaxton for using his truck lift to reach the court house gutters and cut them to allow water to flow from the court house roof. March 11,2013 3 4 t UNIVERSITY OF MISSOURI EXTENSION CERTIFIED ELECTION RETURNS The University of Missouri of Extension for Christian County had the annual February Election. This was the first election for the Extension that was conducted by internet voting. There were a few ballots mailed in for a total of 86 ballots cast. The Eastern District received 57 ballots and the Western District received 29 ballots. There were no spoiled or damaged ballots. Eastern District Western District Vote for Four Candidates Vote for Three Candidates 2 Year Term 2 Year Tenn Joni Chudomelka 44 Votes Rod Cowan 24 Votes Alan Berry 43 Votes Andy Arndt 22 Votes David BalIou 39 Votes Coralee Patrick 19 Votes Beverly Berry 28 Votes Phillip Goolsby 17 Votes J.J. Leek 26 Votes Mike Robertson 25 Votes Kathy Martin 11 Votes Signatures &-2 1 01 CA 04·(» i@sioner /40 C -1-of Lapaglia/Presiali 7 /1 8.12 544, 0 Bill Barnett/Western Commissioner Ke# Wi Ray'eter/Eatem Commissidner 0 March 11,2013 4 t, 0• l,f Christian County Commission March 07, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:25 a.m. on March 7,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present.County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:25 a.m. Approve the Minutes and Financials Eastern Commissioner Ray Weter made a motion to approve the minutes for March 4,2013. No financials were presented. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. Closed Session Eastern Commissioner Ray Weter made a motion to go into Closed Session at 8:30 a.m. to discuss R.S.Mo.610.021 (17) Confidential or privileged communications between a public governmental body and its auditor.. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by County Auditor Sam Yamell, Treasurer Karen Matthews and Independent Auditor Andy Marmouget from Davis, Lynn, and Moots, LLC. Reconvene From Closed Session Eastern Commissioner Ray Weter made a motion to end Closed Session and reconvene in Open Session at 9:29 a.m.. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). No decisions made. 9:34 a.m. Windridge NID Close-Out The meeting was attended by Treasurer Karen Matthews, County Auditor Sam Yarneli, Commission Secretary Julia Maples and Assessor David Stokely. The County Commission met with County Auditor Sam Yarnell to officially record the Windridge NID project has been completed and there is $ 2,978.35 left in the fund. A letter was received from Attorney Carson Elliff instructing the County to retain the remaining balance after all bills have been paid. The bills have been paid and remaining funds wilI be transferred to the county revenue fund. Motion/Vote - Close Out The Windridge NID and Retained the Balance Western Commissioner Bill Barnett made a motion to close out the Windridge Neighborhood Improvement District and retain the balance of $ 2,978.35 to be transferred to the county's general revenue fund. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). S i_*rey n . 0Lrk,<· WIM 1-- lot/[apiglia/Predid miss ioner March 07,2013 1 n 8 hY CFS CA:NK Mill Barnett/Western Commissioner Ray Wete :rn commissioner n 0 March 07,2013 2 4.7 Christian County Commission March 21,2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:25 a.m. on March 21,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:25 a.m. Kay Brown County Clerk Re: Approve March 14, 18, 2013 Minutes and Financials Western Commissioner Bill Barnett made a motion to approve the approve March 14 and March 18,2013 minutes. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). No financials were presented today. The meeting was attended by Commission Secretary Chetyl Mitchell and Common 1 Road District Supervisor Richard Teague. 8:30 a.m. Kay Brown County Clerk Re: Records Destruction Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague. The County Clerk presented the following records to be destroyed: r) County Clerk Records Destruction: per 109.255 per retention schedule August 2012 Payroll Payroll reports and misc. paperwork 2007 - 2008 3 years Payron reports and misc. paperwork (office use reports only)2012 - present Insurance plan information and various pamphlets prior to and including 2010 Accounts Payable 004.CC 018.03 5 years An? Check Registry 2007 A/P Paid Invoices 2007 Assessor 004.c¢ 021.03 March 21,2013 1 ,r 5 years Assessor Records 2008 Assessor Real Property 2007 Assessor Real and Personal Property 2008 Miscellaneous Bids 2007 - 2008 Treasurer Reports 2001 - 2002 004.cc 018.02 completion ofaudit Cooperative law enforcement activity reports 1978 - 1985 Abatements and Court orders 004.CC 006.03 (court orders) 004.cc 021.05 (abatements) completion ofaudit 5 years Abatements and Court Orders 2002-2007 Election Records Destruction: per 028.027-028 per retention schedule August 20 i2 Reports Merged voter report 1/2007 Change of County (Moved out of County Report) 1/2007 Inactive Voter List for Deletion (Canvas List) 1/2005 - 8-2004 List of Duplicate ·Voters 11-2006 Deceased Voter List 11-2007 Voter Registration Cards Address Change, Moved out of County, Duplicate Registration, Deceased Voter Records, Incapacitated Voter Records, Voter Records Deleted per MVRA Process (Canvas) 1/2006 - 1-2008 Motion/Vote - Approve Clerk's Destruction of Records Eastern Commissioner Ray Weter made a motion to approve the Clerk's destruction ofthe records. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray 0 Weter (Yes). March 21,2013 2 (-3 8:45 a.m. C-1 and C-2 Road Dept. - Bid Opening Re: Culverts The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague, Charlie Thomas from Viebrock Sales and Service, Sheriff Joey Kyle and Steve Eidson of EDI Plus, LLC. The County Commission received two sealed bids for culverts from the following companies : Viebrock Sales and Service from Sedatia, Missouri Metal Culverts from Jefferson City, MO. West Pipe submitted a bid by fax this morning and was not submitted for the bid opening. Presiding Commissioner Lou Lapagtia suggested scheduling a bid decision April 8th at 9:00 a.m. Motion/Vote - To Continue The Culvert Bid Decision Meeting Eastern Commissioner Ray Weter made a motion to schedule a bid decision to Monday, April 8,2013, at 9:00 a.m. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:00 a.m. Sheriff Bid Opening Re: Equipment for Officers The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District m Supervisor Richard Teague, Sheriff Joey Kyle and Steve Eidson of EDI Plus, LLC. The County Commission met with Sheriff Kyle to open two bids submitted for equipment for the officers from the following companies: Kelley's Police and Tactical Supply EDI Plus, LLC A decision meeting was scheduled for March 25,2013 at 9:45 a.m. 9:15 a.m. Sheriff Bid Opening Re: Install Equipment The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague, Sheriff Joey Kyle and Steve Eidson of EDI Ptus, LLC. The County Commission met with Sheriff Kyle to open bids for the installation of emergency equipment in the sheriff's vehicles from the following companies: Radiophone Engineering, Inc. Springfield, Missouri At Larges Sales Inc. Nixa, Missouri A decision meeting is scheduled for Monday, March 25th, 2013 at 9:50 a.m. 9:30 a.m. Sheriff Bid Opening Re: Armored Vests The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District March 21, 2013 3 Supervisor Richard Teague, SheriffJoey Kyle and Steve Eidson of EDI Plus, LLC. 0 The County Commission met with Sheriff Kyle to open one bid for armored vests and for the officers from the following companies: Kelley's Police and Tactical Supply A decsion meeting is set for Monday, March 25,2013 at 9:55 a.m. 9:45 a.m. C-1 Road Department Re: Truck Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Common 1 Road District Supervisor Richard Teague to discuss a new truck to be purchased. Richard Teague said the Common 1 Road District has an old one ton truck that has required numerous attempts to fix traction, braking, and steering issues. These repairs have occured at the dealer and at the local barn by our mechanic and have not been resolved. The truck presents saftey concerns and should remain out of service or be used for parts. Mr. Teague presented the state bid price from Putnam Chevrolet Company. The state bidwas for a 2013 Chevy one ton crew cab truck for $ 28,460.00 which includes a bumper to bumper three year factory warranty and a five year power train warranty. After the truck is ordered, there is a 90 to 120 day delivery time. Eastern Commissioner Ray Weter said this will be a cash transaction to purchase the truck. 3 Motion/Vote - Award the Purchase of a One Ton Truck for Common 1 Road District Eastern Commissioner Ray Weter made a motion to approve the purchase from the state bid for a one ton truck from Putnam Cheverolet for $ 28,460.00. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:00 a.m. C-1 Road Department Re: Front End Loader Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Nathan Weter and Jason Parker Representative ofthe John Deere Company. The County Commission met with Common 1 Road District Supervisor Richard Teague to discuss purchasing a front end loader. Mr. Teague said the current front loader used by the Common 1 Road District, has transmission problems. He presented the state bid proposal for a 2012 front loader from the Murphy John Deere Company. Mr. Teague said 90% ofthe first four months rent and 80% of subsequent rent that has bee paid could be applied to the purchase price as well a trade-in allowance of $ 13,500.00 for the current loader. The total reduction is $ 51,300.00. There is an additional cost of $ 5,500 for the Forks and $ 1,600.00 for an extended warranty of 36 month or 3,000 hours for a total net cost of $ 81,700.00. Presiding Commissioner Lou Lapaglia compared the county's cost to the cost ifpurchased today for $ 125,900.00. Mr. Teague said he presented the agreement to the County Counselor for his approval, which was granted. Presiding Commissioner Lou Lapaglia entertained a motion to move forward on the front end loader. March 21,2013 4 h f. 1 0 Motion/Vote - Award the Purchase of a Front End Loader Eastern Commissioner Ray Weter made a motion to award the purchase ofthe front end loader to Murphy John Deere for a total cost of $ 81,700.00 which includes extended warranty. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Motion/Vote - 10:30 a.m. Approve and Sign The Jail Software Contract Eastern Commissioner Ray Weter made a motion to approve and sign the jail software contract. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), BilI Barnett (Yes), Ray Weter (Yes). The contract was previously approved by the County Counselor. The meeting was attended by Commission Secretary Cheryl Mitchell, Deputy Brandon Bressie and Nathan Weter. 2:00 p.m. Greg Williams Connell Insurance Re: Insurance Update The meeting was attended by Commission Secretary Cheryl Mitchell, County Auditor Sam Yarnell, and Recorder Kelly Hall. The meeting was attended by Commission Secretary Cheryl Mitchell, County Auditor Sam Yamell, and Recorder Kelly Hall. The County Commission met with Greg Williams from Connell Insurance for the first quarter insurance update. Mr. Williams said MPR will have an increase across the board of 8.5% for worker's comp and 7.5% for 0 liability insurance. Mr. Williams anticipates that our modifier will decrease after this year when some ofthe larger claims end. Commissioner Ray Weter inquired as to the usefulness of stretching exercises. Mr. Williams affirmed stretching exercises prior to the Sheriff's training sessions would be advantageous. County Auditor Sam Yarnetl said we have to stay on top of these claims because they will affect the modifier down the road. Mr. Williams said the renewals are in process and will be completed by July 1,2013. Signatures Loutapaglia/Presttlimg C.NiEssioner VV Bill BameWWeste'rn-Commissioner Ray Weter/Vstem (36*Imissioner 3 March 21,2013 5 G. Christian County Commission March 18, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on March 18,2013 at the County Commission Office. Attendance: Lou Lapagtia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Postpone the March 14, 2013 Minutes Eastern Commissioner Ray Weter made a motion to postpone the March 14,2013 minutes. No financiaIs presented today. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. 9:00 a.m. Christian County Commission Re: Water Damage Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Recorder Kelly Hall. The County Commission discussed the recent water damage to the courthouse interior walls and responding to the immediate concern for mold development from the infiltration ofrain. 4:46 p.m.; March 14,2013, County Commissioners: Presiding Commissioner Lou Lapaglia and Associate Commissioners Bill Barnett and Ray Weter, accompanied by Springfield Quality Services representative, Monte Sowersby, toured various offices in the courthouse and observed Mr. Sowersby as he checked for the 0 presence ofmoisture on, in, or behind walls in those offices. The results were positie for moisture in Northwest and Southwest corner ofthe offices on the third, second and first floors. URGENT SITUATION Re: Potential mold development on third, second, first floor due to water intrusion. By acclamation, the County Commission moved and voted to contract to prophylactically remove affected portions of walls to allow drying and further evaluation of potential mold formation and structural integrity. On the Morning of 3/15/13, 1, Commissioner Ray Weter toured offices identified on 3/14 as water saturated to some degree. Action plan developed to remove identifiably wet wall surfaces and or sheet rock and remove wet tiles bag and remove using environmentally responsible methods as determined by the service provider, Devan Custom Creations. The above action was advised by Monte Sowersby, of Springfield Quality Services following wall moisture evaluation on 3/14. On Saturday March 16,2013, the Commissioner Ray Weter obtained access to the building and monitored while Devan Custom Creations carried out the necessary procedures to remove dry walI surface areas to keep from having any mold problems. Presiding Commissioner Lou LapagIia came to the office and bought everyone lunch. Ray Weter proposed a motion to validate the emergency decision. Motion/Vote - Validate the Need for Emergency Meeting on March 14, 2013. Eastern Commissioner Ray Weter made a motion to validate the need for an emergency meeting and the actions taken based on the environmental implications. BilI Barnett seconded the motion. The motion 3 passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). March 18,2013 1 0 9:30 a.m. Beth Schaller -MODOT Re: Monthly Update The meeting,was attended by Commission Secretary Cheryl Mitchell, Recorder Kelly Hall and Todd Wiesehan of the Planning and Zoning Administrators. The County Commission met with Beth Schatler from MODOT for the monthly update on progress with MODOT, Ms. Schaller said MODOT is working on the ajoint venture with the City of Ozark to widen Third Street to have turn lanes and improve the flow of traffic entering Ozark. Presiding Commissioner Lou Lapaglia asked ifthere was any news on Cheyenne and CC Highways. Ms. Schaller said she will look at the schedule but it should begin in 2015. Ms. Schaller said the following projects are scheduled for this summer: Highway 65 North bound bridge over the Finley River, major resurfacing of Highway 160 from Greene County line to the Arkansas line, chip and seal Highway 14 to Highway 125 and place interactive flashers by A and BB entering traffic intersections. She also promoted the "on the move campaign". There was discussion regarding Mr. McMullin and his desire to take possession of a concrete slab that is the only access to his property. Western Commissioner Bill Barnett stated Mr. McMullin doesn't want the road crew to repair the slab and he asks them to leave when they offer assistance. Eastern Commissioner Ray Weter asked if a municipality that doesn't spend any money on a structure for a specific number ofyears is no longer responsible for it's condition. Presiding Commissioner Lou Lapaglia asked about the new engineer recommending Riverside Bridge be repaired to allow for traffic. He asked why can an engineer state the bridge is unsafe for foot traffic and another engineer approves the bridge for repairs and can be ready to open to vehicle and pedestrian traffic. Mr. Alexander asked the County Commission to close the bridge to foot traffic due to the danger of collapsing. Why were we detained for two years? How can we deprive the people for two years from using the bridge. 10:45 a.m. Public Building Bond Corporation The meeting was attended by Phil Short, John Mitchum, Dick Bat'tow, County Auditor Sam Yarnell, Presiding Commissioner Lou Lapaglia, Western .Commissioner Bill Barnett and Eastern Commissioner Ray Weter and the Public Building Bond Corporation Board. The minutes for this meeting are in the public building bond minute book. Sigr'·'·ires liuyipaglia/Presiding;pompsioner 412 iholutnE Bi neWWesterri-Commissioner 1 Bar 0 March 18,2013 2 %,9 ,.9. 6I 3 *rn Commissioner Ray Weter/Eas 0 March 18,2013 3 t• 0 Christian County Commission March 25, 2013 Convene Presiding Commissioner Lou LapagIia called the meeting ofthe County Commission to order at 8:40 am. on March 25,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County CIerk Kay Brown is taking the minutes. Motion/Vote - 8:40 a.m. Approve March 21, 2012 Minutes and Financials Eastern Commissioner Ray Weter made a motion to approve the March 21,2013 minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell, County Auditor Sam Yarnell, Chief Payroll. Clerk Tom Lawson, Common 1 RQad District Supervisor Richard Teague, Brandon Hall and Common 2 Road District Supervisor Brent Young. Motion/Vote - Approve Court Order #3-25-2013-1 Eastern Commissioner Ray Weter made a motion to apprdve Court Order #3-25-2013-1 for the transfer of CART funds. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was continued to 3:00 p.m. because additional transfers to the Sheriffs Department has yet to be determined.The meeting was attended by Commission Secretary Cheryl Mitchell, County Auditor Sam Yamell, Chief Payroll Clerk Tom Lawson, Common 1 Road District Supervisor Richard Teague, Brandon Hall and Common 2 Road District Supervisor Brent Young. 0 COURT ORDER # 3-25-2013-1 (cart) STATE OF MISSOURI }sa. CHRISTIAN COUNTY January Term, 2013 In the Christian County Commission ofsaid County, on the 25th day of March 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of $ 100,915.68 from the County Revenue CART Fund to the following entities: BRIDGE $ 15,137.35 ROAD DISTRICTS COMMON ROAD #1 $ 29,941.68 COMMONROAD#2 $ 28,24631 BILLINGS SPECIAL $ 10,394.32 GARRISON SPECIAL $ 2,411.88 OZARK SPECIAL $ 10,364.04 SELMORE SPECIAL $ 2,765.09 S. SPARTA SPECIAL $ 1,120.16 STONESHIRE SPECIAL $ 534.85 Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner March 25,2013 1 IN TESTIMONY WHEREOF, I have here unto set my hand and affixed the Seal of said Commission, at D my office in Christian County, this 25th day of March, 2013. Kay Brown, Clerk ofthe Christian County Commission 8:45 a.m. C-1 and C-2 Road Departments The meeting was attended by Commission Secretary Cheryl Mitchell, County Auditor Sam Yarnell, Chief Payroll Clerk Tom Lawson, Common 1 Road District Richard Teague, Brandon Hall and Common 2 Road District Supervisor Brent Young. The County Commission met with Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young to discuss the wages for the road departments. Prior to the meeting, each road supervisor had pointed out to their Commissioner salary discrepancies that existed after earlier attempts to rectify the issue. Eastern Commissioner Ray Weter said there were salary adjustments that were done in 2012 and there were several road workers that were overlooked. It was pointed out to Glen Pace that service worker II was inadequate to define the wage range and duties ofthe road department workers. Glen Pace instructed the road districts to provide a job description for eachjob to better classify each job and the salary range for each position. Common 1 Road District Supervisor Richard Teague said he would like to make some adjustments to the wages ofAdam Day (mechanic), Mike Willis, James McGinnis, Michael Lirley and George Dotson and 3 Tommy Hampton. This will affect the current cutter man and the new cutter man. The new cutter man (George Dotson) will move from his current $ 11.00 per hour to $ 11.50 per hour and after his 90 day probationary period will move to $ 12.00 an hour. Eastern Commissioner Ray Weter asked how long has Adam Day been employed by the County. Mr. Teague said Adam Day has been with the county since 2005. Eastern Commissioner Ray Weter said there would be six individuals that would be affected by this change but this continues to be a recurring problem even though we think that the problem is solved. Commissioner Weter had concern for the budget increase of $ 4,800.00 for this year and $ 9,600.00 for next year if approved by the Commission. Common 2 Road District Supervisor Brent Young said he would like to adjust Brandon HalI to the same pay scale as Adam Day. Supervisor Brent Young said there are four Common 2 employees that need wage adjustments based on job description. Presiding Commissioner Lou Lapaglia said the mid-point is where we should aspire to reach. Commissioner Lapaglia had a question, what about the other employees in the first category that haven't received an adjustment. Is this fair to the other employees and what answer should we tell them. County Auditor Sam Yamell asked why these things weren't taken care ofwhen a 5% raise was given to all the employees. Why weren't these people brought up to the standard before the matrix was done? 0 March 25,2013 2 Presiding Commissioner Lou Lapaglia asked the Treasurer for her comments. The Treasurer said she had no comments. Common 2 Road District Supervisor Brent Young said there was an oversight on the part ofthe County Road Districts and the recent raise did not bring these four individuals up to correct pay scale. Eastern Commissioner Ray Weter said we should prepare specific job descriptions to classify all the workers. Presiding Commissioner Lou Lapaglia asked do you want to give a raise now or on the anniversary date. Eastern Commissioner Ray Weter said he would like to have the pay increase affective on the anniversary date of hirei this would cushion the impact on the budget. Commissioner Weter said the first salary change would not occur until May and the remaining would be later in the year. Western Commissioner Bill Barnett made a motion to proceed with the raise that they should be getting for the four employees in Common 2 and six employees in Common 1.The motion failed for the lack of a second. Commissioner Bill Barnett changed his motion to give Common 2 raises at this time and not on the anniversary date because his employees have been negatively affected for some time and Common 1 could receive their adjustments on their anniversary date. The motion failed for the lack ofa second. Eastern Commissioner Ray Weter would like to know what the cost ofthis adjustment would be and his assumption was that he COULD ask for a salary increases for the affected employees and would not actually have to request a vote. 3 Western Commissioner Bill Barnett said you may budget money and have to adjust your categories to make it right. Presiding Commissioner Lou Lapaglia said we want to bring the two road departments together to cease the tunnoil between the two groups. Commissioner Lapaglia said the road districts need to be one group because in 2015 the road districts will be one district under the County Road Engineer. Motion/Vote - Approve the Pay Adjustments for Select Individuals for Common 1 and 2 Road Districts Western Commissioner Bill Barnett made a motion to give the adjustments beginning with the next pay period for six employees in the Common 1 Road District and four employees in the Common 2 Road District. The motion was seconded by Ray Weter. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:45 a.m. Sheriff's Department - Bid Decision Re: Equipment For Officers The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John HousIey The County Commission met with Sheriff' Joey Kyle for a recommendation to award the the officer's equipment. SheriffKyle recommended that the Commission continue to use Kelley's Police and Tactical Supply and EDI Plus, LLC for the officer's equipment. Ray made the motion and BilI seconded the motion. March 25,2013 3 0 Motion/Vote - Award the Officer's Equipment Eastern Commissioner Ray Weter made a motion to award the officer's equipment to Kelley's Police and Tactical Supply and EDI Plus, LLC. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:50 a.m. Sheriff's Department -Bid Decision Re: Install Equipment The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John Housley. The County Commission met with Sheriff Joey Kyle for his recommendation for the installation of equipment in the officer's vehicles. Sheriff Kyle made the recommendation to award At-Large Sales Inc. and Radiophone Engineering, Inc. Motion/Vote - Award the Officer's Vehicle Equipment Western Commissioner Bill Barnett made a motion to award installation ofofficer's vehicle equipment to At Large Sales, Inc. and Radiophone Engineering, Inc. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 9:55 a.m. Sheriff's Department - Bid Decision Re: Armored Vests The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John Housley . The County Commission met with Sheriff Joey Kyle for a recommendation to purchase armored vests for the officers. Sheriff Kyle made the recommendation to award the armored vests to Kelley's Police and Tacitcal Supply. 3 Motion/Vote - Award the Armored Vests Eastern Commissioner Ray Weter made a motion to continue to purchase the armored vests from Kelley's Police and Tactical Supply. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett CYes), Ray Weter (Yes). 10:00 a.m. Christian County Commission Re: Revisions to Purchasing Manual The meeting was attended by Commission Secretary Julia Maples. The County Commission met to review the purchasing manual and make some revisions that were previously approved by the County Commission (see attached exhibit A). 11:00 a.m Carson Elliff- Attorney Re: Riverdowns West Hearing The meeting was attended by Commission Secretary Cheryl Mitchell, County Counselor John Housley, Planning and Zoning Administrator Todd Wiesehan, County Assessor David Stokely, Collector Ted Nichols and Bob Rubino. The County Commission met County Counselor John Housely because Carson Elliffwould not be here for the meeting. Mr. Housely said the County Commission will need to approve the recertification ofthe bidding process for the Riverdowns West. The Riverdowns West Hearing is rescheduled to April 15,2013. Mr. Housely said there are three easements remaining and he is working to obtain them. He said two ofthe property owners have responded but the last property owner has not. He would prefer to not use imminent March 25,2013 4 t domain but it may be necessary if there is no response. 0 1:30 p.m. Greg Disham - Wright Asphalt Re: Asphalt Tire & Rubber Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Greg Dishman from Wright Asphalt to discuss the asphalt tire and rubber road sealant. Mr. Dishman would like to have the opportunity to bid on the asphalt. Mr. Dishman said the following counties and cities have used the asphalt and fog seal from Wright Asphalt: Webster, Greene, Jasper and Stone Counties and the City of Springfield. Mr. Dishman said his product is a "green product" that uses recycled tires in the sealant used on the roads. Presiding Commissioner Lou Lapaglia asked could you provide a sample on one ofthe county roads. Mr. Dishman said they did a product demonstration in Jasper County for several counties and cities. Presiding Commissioner Lou Lapaglia suggested this product could be used on gravel roads. Presiding Commissioner Lou Lapaglia said what the life span ofthis product is. Mr. Dishman said the fog seaI willlast three to five years and can be used by the County's equipment. Presiding Commissioner Lou Lapaglia asked is MODOT going to use this product. Mr. Dishman said MODOT will be using his product. Mr. Dishman suggested going to bid in late April and go to bid by the end of March for asphalt. Motion/Vote - 3:00 p.m. Meeting to Approve Court Order 3-25-2013-2 Eastern Commissioner Ray Weter made a motion to transfer a total of $ 47,000.00 to COLE. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell and County Auditor Sam Yamell. The County Commission continued the meeting from 8:40 a.m. to approve Court Order # 3-25-2013-2 to transfer funds to COLE. COURT ORDER # 03-25-2013-2 STATE OF MISSOURI COUNTY OF CHRISTIAN January 2013, Term In the Christian County Commission of said County, on the 25th day of March, 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 23,500.00 from County Revenue to the following: COLE (Leaving a balance of $ 446,5,00.00) The Treasurer is hereby ordered to transfer in the amount of $ 23,500.00 from Building Bond to the following: COLE (Leaving a balance of $ 446,500.00) For a total of$ 47,000.00. 0 March 25,2013 5 h i Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal ofsaid Commission, at my office in Christian County this, the 25th day ofMarch, 2013. Kay Brown, Clerk ofthe County Commission Sigtures 1-0 [ap4Iia/Pjesid Cpinissioner Bill Bamet#Westem Commissioner Peu, /11 Ray WRir/Ea¢em Commissioner 0 0 March 25.2013 6 Exhibit 3-25-2013-A Pages 1-8 r CHI)16TIAN COUNTY Lou Lapaglia - b Presiding Commissioner COMMI66ION Bill Barnett 100 W. Churdl arect Qoom 100 Western Commissioner Ozark Misdiari 65721 Ray Weter Phone 417-581-2112 •Fax- 417-581-5924 Eastern Commissioner March 25,2013 To: Elected Officials and Office Holders Ref: Christian County Purchasing Manual · Dear fellow office holders, During a recent conversation with the independent auditor, we were asked to add new procedures to our current purchasing manual and implement those changes. As we continue to improve our purchasing procedures per the auditor's request, we ask that all offices obtain a requisition prior to ordering maintenance and repairs on county equipment, roducts or services that were bid, or any expenditure anticipated. We realize that emergencies happen. If you must make a purchase, for a machine part for example,-fill out a requisition the next business day and briefly explain the emergency. In addition, every invoice must now be accompanied by a requisition which also serves as a warrant. Please give a copy of this letter to any person in your office that needs to know. I - The Christian County Commission wishes to express our sincere appreciation to all office holders who are diligent about receiving a signed purchase order, before ordering products or services. e>> 6 onah Jam,%(tr Ray Wedr jaglia / Bill Barnett Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov . , O Pzinted on Recycled Paper n Purchasing Procedures Christian County Government Authorization to Purchase The responsibility for purchasing of supplies is the responsibility of the elected officials. Each elected official from each department must provide to the County Commission Office the name/names of persons authorized to sign the requisition forms. Requisition forms signed by am other person will be returned to the office holder. Requisitions Requisitions are the official form to request approval for the purchasing of supplies and serve as warrants. The requisition form must be filled out completely (see attached examplia), signed by the authorized person, and turned into the County Auditofs office. Once the form has been received by the Auditor's Office and signed off on, it will be presented to the County Commission (00) for approval to purchase. This can take a few days, so allow enough lead time. The Commissioners meet on Monday's and Thursday's to sign requisitions and take care of other county business. Please present your requisitions early on or before one of those days, taking into consideration holidays and weekends. Once your requisition is approved, ihe requisition number will become your purchase order number and a copy will be returned to the authorized person to place the order. All orders must be placed with a purchase order number, which must be documented on the invoice from the vendor. The invoice is what the accounts payable clerk uses to pay the vendor. The accounts payable clerk references the purchase order number on all invoices. Prices must be filed out on the requisition. If you do not know how much something is going to cost, such as paper towels from Wai-Mart, for example, and you must have a signed requisition before purchasing, then estimate the cost in order to process the requisition. If you need to rush an order, we will try to assist you. You must have a fullv executed requisition BEFORE placing the order. See the statute below. ('3 Page l of7 Chapter 50.780 RSMo. states: 50.780. 1. It shall hereafter be unlawful for any county or townshjp officer jn any county to which sections 50.760 to 50.790 apply to purchase any supplies not contracted for as provided in sections 50.760 to 50.790 forthe officer's official use and for which payment is by law required to be made bythe county unless the officer shall first applyto and obtain from the county commission an order in writing and underthe official seal of the commission for the purchase of such supplies, and in all cases where the supplies requested by such officer have been contracted for bythe county commission as provided in sections 50.760 to 50.790, the order shall be in the form of a requisition by said officer addressed to the person, firm, company or corporation with whom or which the county commission has made a contract for such supplies, and presented to the county commissi6n for approval or disapproval; and unless approval be given such requisition shall not be filled and any such requisition filled without such approval shall not be paid for out of county funds. The county shall not be liable for any debts forsupplies except debts contracted as provided in sections 50.760 to 50.790. The best price and the quality of supplies shall be considered and supplies of a higher price or qualitythan is reasonably required forthe purposes to which they are to be applied shall not be purchased or contracted for. Preference to merchants and dealers within their counties may be given by such commissioners, provided the price offered is not above that offered elsewhere. 2. The county commissjon may waive the requirement of competitive bids or proposals for supplies when the county commission has determined that there exists a threat to life, property, public health, or public safety or L/when immediate expenditure is necessary for repairs to county property in orderto protect against further loss of, or damage to, county*property, to prevent or minimize serious disruption in county services or to ensure the integrity of county records. Emergency procurements shall be made with as much competition as is practicable underthe circumstances. After anemergency procurement is made bythe county commission, the nature of the emergency and the vote approving the procurement shall be noted in the minutes of the next regularly scheduled meeting. (RSMo 1939 § 2515, A.L. 2005 H.B. 58) In March of every year the county commission will bid office supplies. Your.office will be notified of the vendor or vendors chosen by the Commission to provide office supply services. In addition, the County Commission will throughout the year, bid out the various services for county office holders. During our annual audit in· 2013,- the auditor advised that every invoice or receipt, including those services that have been bid out must have a requisition/warrant attached. ' Page 2 of 7 0 Repairs & Maintenance items It is expected that emergencies occur and purchases must be made without having a signed requisition, such as vehicle repairs and the reasonable care of county buildings and property. Each receipt or invoice for an emergency repair or maintenance item received after the purchase must be accompanied by a requisition and an explanation of why the purchase was made before obtaining a signed requisition. Requisition Copies The Commission office will receive the white, yellow, and pink copy. After a requisition has been signed by the Auditor and the Commissioners, the white copy will be forwarded to Accounts Payable. The yellow copy will be kept on file in the Commission Office. The pink copy will be returned to the authorized person requesting the supplies. The authorized person can then place the order. 0 Packing slips Orders should be delivered to the department requesting the supplies. When an order is received, th@ packing slip should be verified that all items were received. If all items are received, the person accepting the shipment should sign off on the packing slip with their name and.the date received. If an item is not received, a notation should be made on the packing slip. The packing slip should then be forwarded-to Accounts -Payable for proof of receipt. · Invoices Any invoices received at any county offices, should be forwarded to the County Clerk's Office along with a requisition/warrant soon after receipt. Bills cannot be paid in a timely manner if the Accounts Payable department receives them late: Page 3 of7 Credit Card Purchases Occasionally, it is necessary to purchase supplies with a credit card. On occasions, use of any county credit card must be pre-approved by the County Commission Office. The original credit card receipt, and a copy of the signed requisition, must be turned into the Commission Office. The Commission Office will keep a record of all credit card purchases. It will then be forwarded on the Accounts Payable for payment. Contracts The County Commission shall be responsible for the signing of all contracts for the acquisition of goods, services, and all items. All contracts will be given to the county counselor John Housley for review and approval. Then the Auditor will sign off certifying there are funds to cover the purchase. Finally, in open session the Commissioners and County Clerk will sign and execute the contract. Competitive Bidding Procedures Regulations Governing Competitive Bidding 1.. Competitive Bids- Any contract made shall be made only after ample · competition. This procedure establishes the following dollar .levels and method of competitive procurement. A. It is not necessary to obtain bids on any purchase in the amount of four thousand five hundred dollars $4,500.00 or less made from any one person, firm or corporation during any period of ninety days combined (all offices). B. All purchases between $4,500.00 and $5,998 may be made afte obtaining quotes from at least · (3) potential vendors able to provid the item being purchased, or fewer number of potential vendors i there are not three (3) dealing in and able to supply in accordanc Page 4 of 7 with the required specification. Attached a copy of the quotes to the requisitions. These procedures established shall ensure sound business practices, and compliance with the requirements of this manual and other applicable laws, and verification of bids received. C. The County Commission prohibits the subdivision of contracts or purchases for the purpose of evading requirements of competitive bidding. 2. Formal Bids-Contracts made for purchases of goods or services, or other items exceeding $5,999.00 shall be made only after the formal bidding process. Bid notices, invitations to bid, and formal bidding procedures are performed by the Commission Office. Office holders should contact the Commission office with specifications or assistance. Bids will be advertised, received, opened and voted on by the County Commission. (-) 3. Bidding Methods-Formal bids exceeding $5,999.00 may be made utilizing either of two methods: A. Invitation to Bid-The bid documents and specifications are definite and specific. Awards shall be made to the bidder offering the lowest cost, who is responsive to the requirements of the bid documents, without material exception, and who is responsible and capable of providing the items to be purchased. Evaluation and awards are limited to cost, determination of compliance with the specifications and conditions specified in the bid documents, and the responsibility of the bidder. Negotiations are not permitted. The County Commission may use judgmental consideration to determine if the bidder's offer complies with the specification and conditions, if such considerations can be demonstrated to be - reasonable, appropriate, and fairly applied. This method does not. permit comparison of relative specifications of competing bidders, ' but only comparison to the specifications contained in the bid documents. Page 5.of 7 n B. Request for Proposal-This method can be used whenever detailed specifications cannot be determined, whenever several possible methods may satisfy the County's requirements, or whenever the nature of the requirements is such that subjective evaluation of criteria other than cost is necessary, or when the County Commission had determined it is in the best interest of the County to have a contractor design and build a public improvement. This method can be utilized when definite specifications cannot be determined in advance, when a scope of work is required which makes comparison of competing proposals relative to each other appropriate. This muthod permits negotiations and discussion with competing vendors to determine the best solution to the County's needs. Proposals may. be revised or modified at the request of the County. The County may include in its solicitation for proposals a request to operate the public improvement. Nothing contained herein shall prohibit a contractor independently with an engineer or architect to perform engineering or architectural services. f'Nanuary 5,2003 L/Revised February 24, 2011 Revised March 25, 2013 0 Page 6 of 7 0 Q REQUISITION FORMS The top half of the Acquisition Forms should be filled out completely before submission to the Commission Office. The following numbered items are required: 1. Office name and signature of autholized personnel for purchasing. Date of requisition. ' 3.. V6ndor name. 4. Quantity of individual items being ordered 5. Number of account or fund for which purchase should be charged. 6. Description of item ordered, model number, size, color, etc. 7. Price of the Ham as quoted by the vendor, from their catalog, or on-Jina plicing. If any of the above information is missing from the requisition, it will have to be returned to your office for completion before it can be approved, COUNTYOF CHRISTIAN NE 7995 SLATEOFMISSOURI REQUISITIONFORMATERIAL ICERIFY·rILAT™Erm,SLISIEDXLOWARENECESSARY 6% 3 · FOR·mErROMMOnRATI0NSOMHISMNIUM12NTANI) MATININIYJER=,BAUNCESARESMFICENT·TOMEET THEISMOLATEDCOST omct /, RO. No. DAM; Anthorizto:moum= Quantity Fund · Dacription PIiae 4 5. 4 . 1. TOTAL> D Christian County Commission March 28, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:25 a.m. on March 28,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County CIerk Kay Brown is taking the minutes. Motion/Vote - 9:25 a.m. County Clerk Kay Brown Re: Approve Minutes and Financials Eastern Commissioner Ray Weter made a motion to approve the March 25,2013 minutes. There were no financials presented. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia Cyes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Assessor David Stokely and Chief Deputy Assessor Brenda Dicus. 9:30 a.m. David Stokely- Assessor Re: Budget and Staffing Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Assessor David Stokely and Chief Deputy Brenda Dicus to discuss budget and staffmg. Assessor David Stokety had some questions regarding the salary form that was submitted March 21,2013. Mr. Stokely said an employee is leaving and there will be a vacancy. County Assessor Stokely said he r) received an email from the County Auditor stating that she would not sign the form becausehis budget will not support two additional employees as he is budgeted for fifteen. The Auditor said Kelsey Lock is listed in the personnel list for the Assessor's office but she is no longer employed by the county. Presiding Commissioner Lou Lapaglia asked how many employees do you have as oftoday. Assessor David Stokely stated he has fifteen employees and will have an employee leaving tomorrow which makes a total of fourteen employees. Eastern Commissioner Ray Weter said he is prepared to sign the form and the Auditor can sign when she returns. Western Commissioner Bill Barnett expressed their desire to sign the form. Assessor Stokely has requested approval to hire Sunday Balisle. Motion/Vote - Approve the Assessor to Fill a Vacancy Western Commissioner Bill Barnett made a motion to approve Assessor Stokely to hire Sunday Balisle. Ra) Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Motion/Vote - Approve the Use of the Auditor's Stamp Eastern Commissioner Ray Weter made a motion to approve the use ofthe Auditor's stamp to expedite the (D hiring process for the Assessor's office. Bill Barnett seconded the motion. The motion passed by vote: Lou March 28,2013 1 r- 0 Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:00 a.m. Planning and Zoning Re: Rezoning Hearing - Steve and Janis Counts 1425 W. Dewberry, Nixa, MO. The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Planning and Zoning Administrator Todd Wiesehan for a rezoning hearing for the property located at 1425 W. Dewberry in Nixa, Missouri. The property is owned by Steve and Janis Counts. Order No. 3-28-2013-01 is attached. Motion/Vote - Approve- Rezoning Order # 3-28-13-01 Eastern Commissioner Ray Weter made a motion to approve Order # 3-28-13-01 to rezone the property owned by Steve and Janice Counts located at 1425 W. Dewberry, Nixa, Missouri. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. 11:00 a.m. Brian Cathey- Sheriff's Department Re: Lease Agreement Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Ranee Burger Springfield Newsleader. The County Commission met with ChiefDeputy Brian Cathey to discuss a lease agreement. Mr. Cathey said the Sheriff's Department is in need of five patrol cars. Mr. Cathey has an opportunity to purchase five 2011 Dodge Chargers with aproximately 42,000 miles on the odometers for $ 17,300.00 each from the Kansas Highway Patrol. He said he can purchase them through a three year lease agreement with Commerce Bank for $29,000.00 per year with a 2.25% interest rate. He would like to present this lease agreement to the County Counselor for his approval. Mr. Cathey said the cars would be purchased directly from the Kansas Highway Patrol. He said if the lease is approved the vehicles would be delivered by mid-April. Presiding Commissioner Lou Lapaglia entertained a motion to approve the Sheriff to purchase the five 201 1 Dodge Chargers through a three year lease purchase agreement of $ 29,000.00 per year with a 2.25% interest rate pending the approval ofthe County Counselor. Motion/Vote - Approve the Sheriff to Purchase Five 2011 Dodge Charger Patrol Cars Eastern Commissioner Ray Weter made a motion to approve the Sheriffto purchase the five 2011 Dodge Chargers through a three year lease purchase agreement of $ 29,000.00 per year with a 2.25% interest rate pending the approval ofthe County Counselor. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). Signatures 04 "2*5,0 n.z- JL- L utoulapagita/Pres'Idlhg GWnmissioner tv 3 March 28,2013 2 4 D c A 0 DRQ P GAM931- Bin BametuWestem Commissioner C#<,1 Lt/-EU Ray W 81/1Eastem]ommissioner 0 March 28,2013 3 ORDERNO. 3-28-13-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: March 28,2013 SUBJECT: CASE NUMBER 2013-0019 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 38.7 +A acre tract ofIand from A-1 (Agricultural District) to R-1 (ResidentialDistrict) in order to lawfuIIy permit land use compatible with surrounding parceis and be reflected as such on the Christian County Zoning Map at 1425 W. Dewberry, Nixa, Missouri, and legally described as follows: A tract ofIandbeing apart of the Southwest Quarter (SW 1/4) ofthe South·west Quarter (SW 1/4) of Seclion 10, Township 27, Range 22, the boundarybeingmore particularly described as follows: Beginning atthe Southeast comerofsaid SW/4 ofthe SW 1/4 ofSection 10; thence S 89 degrees 57'59" W, along the South line of said SW /14 oftheSW.1/4, 650.56 feetto an iron pin; thence '0- North 00 degrees 41'52" W,1338.66 feetto an ironpin on the North line ofsaid SW 1/4 ofthe SW 1/4; thenceN89 degrees 52'21"E, albngsaidNorthline, 650.55 feettqanironpinattheNortheast comerofsaidEW 1/4 ofthe SW 1/4 of Section 10; thence S OO degrees 41'52" E, along the·Bast line of said:SW 1/4 ofthe SW 1/4, 1339.73 feet to thepoint of b,eginning. Subject to that part taken, depded pr used for road purposes actess the entire.Sonth side thtmof. Also Aibject td any md.alt . easemepts and resttictions of redord. All.in Chistimi (3@lty„Misso®: : - The Christian County Planning and Zoning Commission did, duringpublic hearing on March 18, 2013 vote unanimously in favor of recommendation for an approval of this request. D Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Weter, seeonded by Commissioner Barnett, vote unanimously to approve this request. Done this 28th day ofl¥[arch, 2013 at 10:10 a.m. CHRISTIAN COUNTY COMMISSION ,.,«...0 - ICS - I /7#/" A / 1-*UP» 4.9.>L. 1 Dated: 3 -p 2463' ij&6IipsiagIW / 6/ Presiding Commissioner Yes b Dated: 2443 RayWe*r Commissioners Eastern District 3 Up BouiW- Yes ¥ Dated: 13 -ap-0 Bill Barnett Commissioner, Western District ATTEST: . Kay Brown County CIerk 23385-000\ 383506.doc N €. Christian County Commission April 15, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:25 a.m. on April 15,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. 8:25 a.m. Kay Brown- County Clerk Re: Approve Minutes and Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission postponed the approval ofthe minutes because they were not ready. There were no financials presented. Roll Call Attendance taken at 8:30: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Absent. 8:30 a.m. Carson Elliff- Attorney at Law Re: Riverdowns West Hearing The meeting was attended by Commission Secretary Cheryl Mitchell, Donna Osborn ofthe Christian County Headliner News, Richard Eddie President ofthe Riverdowns Subdivision and the following homeowners: Doug Martin, Robyn Thomas, Glenda Bostic, Mike Burros, Doug Twigger, Scotty Vaush, Terri Lower, Faith and Brian Lemen, Michael Atkinson from Frontier Environmental, Todd Wiesehan 0 Planning and Zoning Administrator and Mel Eakins and Spencer Jones from Great River Associates. Eastern Commissioner Ray Weter was unable to attend the meeting due to a previously scheduled meeting. The County Commission met with Attorney Carson Elliff for the hearing of the Riverdowns West Subdivision sewage treatment plant. Attorney Carson Elliffsaid the preliminary assessment role was presented to the Commission, the hearing notice was published at least ten days in advance and letters were sent to all the property owners. Mr. Elliff said there two items that need to be addressed: 1. Originally the assessment rdll contains 69 lots owned by 67 homeowners. There is one homeowner that owns two lots. Vacant lot number 52 is owned by another entity. It was decided by the board to spread the assessments of the two subject lots among the 67 homeowners. 2. Approve the plans and specs, the confidentiality agreement from Frontier, order the bids be submitted for the project, order the project move forward, and bid out the financing for the project. Carson Elliff said we will need to bid out the plans and specs and bid out the financials with a minimum of three financial institutions. Doug Twigger said he objected to spreading the cost ofthe two additional lots to the 67 property owners. Carson Elliff said any amendments or changes can be done in this meeting and must be approved by the County Commission. A large percentage ofthe homeowners signed the order that each homeowner would pay for their parcel where a home is situated. Presiding Commissioner Lapaglia asked did the majority ofthe homeowners vote to proceed this way. 0 April 15,2013 1 t Carson Elliff said they voted to have the cost divided by the individual lots and he later met with Mr. Eddie and he said it was changed from 69 lots to 67 lots. Mr. Eddie said he spoke with the board and the directors and they voted to have the 69 lots paid by the 67 homeowners. Presiding Commissioner Lou Lapaglia said do you have the right to make this decision without the full consent ofthe homeowners. Mr. Eddie said he thinks the board has the right to make this decision. Carson EIliff said what you are approving is the amended assessment roll, the plans and specs and order that the bids be submitted for the project and order that the project move forward and bid out the financing for the project. Presiding Commissioner Lou Lapaglia said you have two homeowners that are not in favor of assessing the additional lots to the other homeowners. From the beginning ofthis project the Commission was told there are 69 lots that will be assessed. Is this how you want to proceed, where 67 homes will carry the burden for 69 lots? Doug Twigger he said he will pay his portion based on one lot. Presiding Commissioner Lou Lapagtia said the Commission has nothing to do with this change, this is between the homeowners. Carson Elliffsaid there is also the cost for operations and maintenance too. The County Commission received the amended petition that states 67 lots will pay the costs for 69 lots. Carson Elliff said we will need to bid out the plans and specs and bid out the financials with a minimum of three financial institutions. Spencer Jones asked ifthey are free to put the project out to bid because he would like to advertise in the newspaper next week, which would give a thirty day window to receive the bids. Spencer requested a bid opening meeting be set for May 30,2013 at 10:00 a.m. He said he would like to schedule a pre-bid meeting with the homeowners, County Commission and Frontier in the court room. Presiding Commissioner Lou Lapagtia stated if lots 41 and 52 selI then the new property owners would be liable for the assessment. Carson Elliffagreed with Presiding Commissioner Lapaglia with regards to lot 41 and 52. Motion/Vote - Approve Addendum to the Riverdowns West Subdivision Treatment Plant Western Commissioner Bill Barnett made a motion to approve the agreement addendum to the assessment rolls for 69 lots to be paid by 67 homeowners. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (AbsenO. Motion/Vote - Lot 41 and Lot 52, If Sold Would Have a Special Assessment for the Treatment Plant Western Commissioner Bill Barnett made a motion to transfer the special assessment for the treatment plant April 15,2013 2 to Lots 41 or 52 pending their accessing the waste collection system. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (AbsenO. Roll Call Attendance taken at 9:15: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. 9:15 a.m. C-1 and C-2 Road Departments - Bid Opening Re: Cutting of Right-of-Ways The meeting was attended by Commission Secretary Cheryl Mitchell, Beth Schaller from MODOT and Scotty Vaught of Vaught and Company. The County Commission met with Common 1 Road Distict Supervisor Richard Teague to open bids for brush cutting the right-of-ways. The county received one bid from the following company: Vaught and Company from Crane, Missouri for $57.00 per hour Motion/Vote - Awarded the Brush Cutting Bid to Vaught and Company Eastern Commissioner Ray Weter made a motion to award the bid to Vaught and Company for the brush cutting along the county roads. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Absent). 0 9:30 a.m. Beth Schaller -- Missouri Department of Transportation Re: Monthly Updates The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Beth Schaller ofthe Missouri Department ofTransportation for the monthly update road projects presently proposed. 10:30 a.m. Joey Kyle - Sheriff Re: Inmates Phone and Video Visitation Discussion The meeting was attended by Commission Secretary Julia Maples, Ranee Burger ofthe Springfield News-Leader, Captain Bryan Gillman, Lieutenant Brandon Bressie and Donna Osborn ofthe Christian County Headliner News. The County Commission met with Sheriff Joey Kyle and Bryan GilIman to discuss the inmate phone and video visitation. Eastern Commissioner Ray Weter said the first time this subject was brought up he was not in favor of video visitation and he has not changed his position. Captain Gillman said video visitation is more about convenience for the family members. For example, a family member attends church on Sunday, it could be very inconvenient to attend visitation at the jail. The inmates have visitation on Saturday and Sunday and 80 to 85 percent of the inmates participate. Western Commissioner Bill Barnett said he preferred having both options available. 0 Sheriff Joey Kyle said we can still accommodate visitation at the jail and also provide video visitation. April 15,2013 3 Presiding Commissioner Lou Lapaglia said the judges said they could have court through video with the advantage of increased security by not moving the inmates from their cell. Eastern Commissioner Ray Weter said if he had a family member in jail he would want to communicate in person. Captain Gillman said he has concern for the overall security concerns. SheriffKyle said we can still have the face to face contact on the weekends ? Captain Gillman said we didn't want to face to face visitation. SheriffKyle said we can accommodate both options. Eastern Commissioner Ray Weter said the video visitation is acceptable for as long as the personal visitations remain available. Motion/Vote - Table the Video Visitation Meeting to April 18,2013 Eastern Commissioner Ray Weter made a motion to table the discussion to another meeting set for April 18: 2013 at 10:00 a.m. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Absent). Motion/Vote - 11:30 a.m. Cardinal Road Acceptance Cancelled Western Commissioner Bill Barnett made a motion to cancel the meeting to accept Cardinal Road because of document error. Ray Weter seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill 3 Barnett (Yes), Ray Weter (Yes). Signpres to, 6, rou Aapaglia7'res,dg 0mmissioner Abse- Bill BarneWWestern Commissioner D-AL/1 V=AE,1£'4 Ray Wet¢WEastern Commishioner 0 April 15,2013 4 1:' & L Christian County Commission· ApriI 11, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 12:55 a.m. on April 11,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. 7:30 a.m. One or More Commissoners Attend Transportation Stakeholders Meeting One or more commissoners will be attending the Transportation Stakeholders Meeting at the Springfield Chamber of Commerce building located at 202 John Q. Hammons Parkway, Springfield, Missouri. Motion/Vote - 12:55 a.m. County Clerk Kay Brown Re: Approve Minutes and Financials Eastern Commissioner Ray Weter made a motion to approve the April 8, 2013 minutes. There were no financials presented. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Zoning Administrator Todd Wiesehan and Connie Kronholm from the Missouri Department of Economic Development. 1:00 p.m. Missouri Department of Transportation Re: Road Relinquishment-Hemlock Drive Connection The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Zoning Administrator Todd Wiesehan, Connie Kronholm ofthe Missouri Department of Economic Development, Ranee Burger from tile Springfield News-Leader and Donna Osborn of the Christian County Headliner News.. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review an agreement between the County and the Missouri Department of'Transportation for the relinquishment of a portion ofthe Hemlock Drive easement and right-of-way. Mr. Wiesehan presented three copies of the agreement for the Commission. Mr. Wiesehan said the agreement will transfer easement to the county which can be transferred to the property owners to improve access to their businesses. The right-of-way will be broken into three pieces with the center portion to be kept by the County. The northern section could be transferred to the adjacent property owner and the remaining section could be transferred to Tri-Lakes (Ayres Properties, LLC) with easements granted to Venture Communications and Championship Marine. Venture Communications has reportedly indicated that they would bear all costs for all improvements for redrawing the easement across said parcel. Motion/Vote - Approve the Agreement With MODOT For Hemlock Drive Eastern Commissioner Ray Weter made a motion to accept the right-of-way transfer for Hemlock Drive with the understanding that Venture Communications has stated their willingness to fund the improvement which will be built according to the County's specifications. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The County Counselor has approved the contract. April 11,2013 1 -1 14 0 1:15 p.m. Connie Kronholm - Missouri Department of Economic Developement Re: Certified Work Ready Communities The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Connie Kronholm of the Missouri Department ofEconomic Development for a presentation of the program certified work ready communities. Ms. Kronholm said the State of Missouri has agreed to serve as a pilot for the Certified Work Ready Communities program. She said Missouri is the first state to be enrolled and the goal is to become a fully certified workforce that would entice businesses to come to our communities and grow economic development. Ms. Kronholm said this program is done through a series o f tests that measures tile skill sets of the applicants seeking employment and cain be used as a workforce analysis for a prospective company. These tests were created by the Act Company, the company that provides testing to all the schools. These tests will measure such things as reading and mathematics and other strengths and weaknesses. Ms. Kronholm distributed brochures for the Commission to review. 2:30 p.m.. Department of Natural Resources - Agreement Re: Riverdowns West Subdivision The meeting was attended by Commission SecretaIy Cheryl Mitchell, Chief Deputy Brian Cathey, Donna Osborn of the Christian County Headliner News, The County Commission met with Richard Eddie, President ofthe Riverdowns West Subdivision to sign an agreement with Department ofNatural Resources for Riverdowns West Subdivision that was previously signed by the County Counselor. Eastern Commissioner Ray Weter said this abatement order will move forward with the understanding that the project proceed in accordance with conditions approved by the County Commission in previous discussions, motions and votes. Motion/Vote - Approve the Abatement Order of Consent for Riverdowns West Subdivision No. 2013-WPCB-1228 Eastern Commissioner Ray Weter made a motion to approve the abatement order of Consent for Riverdowns West Subdivision. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheyl Mitchell, Chief Deputy Brian Cathey and Donna Osborn oft the Christian County Headliner News. Motion/Vote - 2:45 p.m. County to Enter A Mutual Aid Intergovernmental Agreement With the City of Nixa Eastern Commissioner Ray Weter made a motion to approve and sign the mutual aid agreement addressing county law enforcement sharing resources with the City ofNixa. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The agreement was previously executed by the County Counselor. The meeting was attended by Commission Secretary Cheryl Mitchell, Chief Deputy Brian Cathey and Donna Osborn of the Christian County Headliner News. Agreement attached Signatures April 11,2013 2 Mfou Ippaglia/rresiding°17sioner 4 9 Bill BametUWestem Commiss*er kult Ray Weter/pstem Commissioner (D April 11,2013 3 y Christihn Coudty Commission April 08, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:50 a.m. on April 8,-2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:50 a.m. Kay Brown County Clerk Re: Approve the April 1, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the April 1,2013 minutes. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. Motion/Vote - Approve Court Order # 4-8-2013-01- April SaIes Tax Eastern Commissioner Ray Weter made a motion to approve the April Sates Tax Court Order # 4-8-2013-01 for $ 275,810.09. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Cheryl Mitchell. COURT ORDER # 4-8-2013 -01 STATE OF MISSOURI COUNTY OF CHRISTIAN April 2013 Term In the Christian County Commission of said County, on the 8th day ofApril, 2013, the following, among other proceedings, were had, viz: The Treasurer is herby ordered to pay the following sum of $ 275,810.09 from the County Revenue Sales Tax Fund to the following: ROAD DISTRICTS COMMON ROAD #1 $ 85,445.97 COMMON ROAD #2 $ 83,818.69 BUDGET APPROPRIATION COMMON ROAD #1 $ 17,708.33 COMMON ROAD 1 TOTAL $ 103,154.30 COMMON ROAD 2 TOTAL $ 83,818.69 AMOUNT TO REMAIN lN POOL $ 88,837.10 Lou Lapaglia, Presiding Commissioner D Bill Barnett, Western Commissioner April 08,2013 1 le 4 Ray Weter, Eastern Commissioner 0 IN TESTIMONY WHEROF, I have hereunto set my hand and affixed the Seat of said Commission, at my office in Christian County, this the 8th day ofApril, 2013. Kay Brown, Christian County Clerk Motion/Vote - 9:00 a.m. C-1 and C-2 Road Department Bid Decision Re: Culverts Eastern Commissioner Ray Weter made a motion to award the bid for culverts to Viebrock Sales and Service, LLC and the secondary vendor is Metal Culverts. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The bids were awarded per the recommendation of Common 1 Road District Supervisor Richard Teague. The meeting was attended by Commission Secretary Cheryl Mitchell. 9:15 a.m. Christian County Commission Re: Discussion About Possible Solutions For Courthouse Lawn-Animal Waste The meeting was attended by Commission Secretary Julia Maples and Donna Osborn ofthe Christian County Headliner News. The County Commission met to discuss the possible solutions for courthouse lawn animal waste. Presiding Commissioner Lou Lapaglia said the Commission have received several complaints of animal waste on the courthouse lawn and on the sidewalk. Eastern Commissioner Ray Weter said this a problem that many municipalities and counties have. The 0 Commission could pass an ordinance but it would be difficult to enforce. Commissioner Weter said the county might have to provide plastic bags and receptacles to remove the feces. Presiding Commissioner Lou Lapaglia has concerns for the Farmers Market that is held on the courthouse lawn. The Commission discussed putting signs near the sidewalks to notify the public to remove their pet's animal waste. Presiding Commissioner Lou Lapaglia suggested placing four signs out to notify the public and then review it in sixty days. Motion/Vote - Approve Posting Signs Regarding Animal Waste Removal Eastern Commissioner Ray Weter made a motion to approve placing four signs around the courthouse to remind pet owners to pick up animal waste and reevaluate the situation in sixty days . Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:30 a.m. Gail Melgren-Tri-State Water Coalition Re: Proposal The meeting was attended by Commission Secretary Cheryl Mitchell, Assessor David Stokely, and Plannini and Zoning Administrator Todd Wiesehan. The County Commission met with Gail Melgren of Tri -State Water Coalition and Roddy Rodgers from Springfield City Utilities for a presentation for Tri-State Water. 0 Ms. Melgren invited Christian County to become a member ofTri-State Water Coalition for an annual cost April 08,2013 2 1 * 44 of $ 500.00 per year. 3 Presiding Commissioner Lou Lapaglia asked what does the organization provide and how would it benefit the county. Ms. Melgren said Tri-State Water is a planning organization that works to protect and increase the water supply for this area and to prepare for the water demands ofthe future. The organization is made up of counties, cities and water suppliers such as White River Electric, DNR and the Corp of Engineers. Mr. Rodgers said the water aquifers are filled to capacity from the recent rains. The County Commission will take the proposal under advisement. Presiding Commissioner Lou Lapaglia expressed appreciation on behalf ofthe County Commission. The complete report is attached under exhibit A. April 2, 3013 Certified Election Returns I, Kay Brown, do hereby certify the April 2, 2013, General Municipal Election Returns in the attached exhibit B. 31 OLUX,ejo g Lou 3.apaglia/Pnesidillg [,con®i*ioner 0 119 * 044* BillarnetVWestern Commissioner 64« Ray Weler/(Eastern Commissioner 0 April 08,2013 3 April 8, 2013 Exhibit A r) TRASTA* WATER Tri-State Water Resource Coalition Membership Roster Carthage Water & Electric City of Nixa Greene County Ciwof Branson City of Springfield Jasper County City of Cassville City of Webb City Missouri American Water Co City of Joplin cm, Utilities of Springfield Springfield Area Chamber of City of Lamar Crowder College Commerce City of Monett Drury University City of Mt Vernon Empire District Electric Tri-State Water Coalition represents approximately 500,000 people in S.W. Missouri. Total population for our 16 county footprint is 815,300 - 13.6% of Missouri's population. Securing Water for Our Future Who We Are: A regional nonprofit coalition of municipalities, counties, utilities, water providers, and nonprofit organizations. Our Mission: To ensure adequate, affordable long-term water supply for southwest MO, blending into northeast OK and southeast KS. Time is Critical: Leaders and legislators must act now if we are to ensure a secure water future because solutions take years to implement. The Importance: Southwest Missouri is an important economic engine, providing jobs and supporting the tax base through strong growth. Without additional water supply and infrastructure to meet future water needs that economic engine will sputter and stall. The Challenges: Challenges include rapid population growth, cyclical drought, increased population densities in cities, aquifer sustainability and continued economic competitiveness. The Solutions: Legislative and agency support for reallocation of currently impounded water for additional public drinking supply Construction of new reservoirs to augment current supply. Funding for water supply research and water infrastructure needs. Executive Director Gail Melgren, (417) 766-9499 gmelgren@tristatewater.org Tri-State Water Resource Coalition, P.O. Box 3671, Springfield, MO 65808 www.tristatewater. org r Tri-State Water Resource Coalition's 16 County Footprint hu@*9 -4&35¥I:3/ tk 1127'-3€ we'* f 4454411 9.·.-7.7. r-r -1:ji-2:,4 Ed·&*iPil G-*42 ..*rECP' Missouri County Population Change 2000 - 2010 Percent Change* .,0 '1- 1 4 02 1 Christian 43% St Clair 1-- 1 Camd 2% 1 19% Taney 30% 81(10!y Y Webster 17% Vemon - 8% 3% Polk 15% Cedar 2% Douas Greene 14% Polk 7% Jasper 12% Barton I 15% Stone 12% -1% Dade Lawrence 10% -1% Greene Webste Newton 10% Jasper 14% 17% McDonald 6% 12% Lamence 10% - Barry 5% Newton - 1 4396 - Hickory 8% - Christian St. Claire 2$ Vernon 3% 10%-1 1-il Dade -1% McDonald Batry 12% Tartey 5% 6% 30% Barton -1 *Source: U.S. Census Bureau Estimated S.W. Missouri Baseline and Projected Average Water Demands to 2060* YEAR HIGH GROWTH MEDIUM GROWTH LOW GROWTH 2010** 338,503,791 338,326,175 338,326,175 2030 414,026,845 382,615,101 358,502,024 2060 581,735,120 462,337,386 387,226,057 PERCENTINCREASE 71.9% 36.7% 14.5% *Source: Southwest Missouri WaterResource Study, sponsored by Missouri Department of Natural Resources, Corps of Engineers Kansas City and Little Rock Districts, and Tri-State Water Resource Coalition ** 2010 is the baseline forecast and remains constant for all scenarios April 8, 2013 Exhibit B Election Summary Report Date: April 2, GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 April 2, 2013 General Municipal Run Page 1 of 6 OFFICIAL RESULTS Registered Voters 47,179 - Total Ballots 4,516 26 of 26 Precincts Reporting 100.00% AVA R-1 SCH BOARD CHADWICH R-1 SCH BOARD Number of Precincts 3 Number of Precincts 5 Precincts Reporting 3 100.00% Precincts Reporting 5 100.00% Vote For 2 Vote For 2 Total Votes 0 Total Votes 339 JEFFORY DAVIS 0 0% STACEY FARRIS 64 18.88% DONALD SCRIVNER 0 0% BRAD P. ROZELL 81 23.89% DAN WATSON 0 0% JUSTIN HOUSE 71 20.94% Write In 0 0% SHAWN GUERIN 78 23.01% TRAVIS SMITH 45 13.27% Write In 0 0% BILLINGS R-]V SCH BOARD 3 YR CLEVER R-V SCH BOARD Number of Precincts 3 Precincts Reporting 3 100.00% Vote For 2 Number of Precincts 5 Total Votes 387 Precincts Reporting 5 100.00% Vote For 2 ANDALL WHITMAN 134 34.63% ARY VERCH 86 22.22% Total Votes 823 HOLLY FENDER 84 21.71% REX MAPLES 244 29.65% MICHAEL TOMLINSON 81 20.93% ANGELA M PATRICK 178 21.63% Write In 2 0.52% BEVERLY SCARLETT 161 19.56% PAUL LOCKHART 234 28.43% Write In 6 0.73% BILLINGS R-IV SCH B D 2 YR CLEVER R-V SCHOOL BOND Number of Precincts 3 Precincts Reporting 3 100.00% Vote For 1 Number of Precincts 5 Total Votes 228 Precincis Reporting 5 100.00% Vote For 1 GERALD GRIFFIN 60 26.32% Total Votes 478 KRISTINA PACKWOOD 8 3.51% CHRIS BOS 160 70.18% YES 326 68.20% Write In 0 0% NO 152 31.80% 4/-611 1»» GL_ Uv- _-1 3-jU Election Summary Report Date: April 2, GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 Page 2 of 6 April 2, 2013 General Municipal Run C OFFICIAL RESULTS Registered Voters 47,179-Total Ballots 4,516 26 of 26 Precincts Reporting 100.00% FORDLAND R-111 SCH BOARD REPUBL]CR-3 SCH BOARD Number of Precincts 2 Number of Precincts 4 Precincts Reporting 2 100.00% Precincts Reporting 4 100.00% Vote For 2 Vote For 2 2 Total Votes 33 Total Votes 1 50.00% JOE F. PELTZ I! 11 33.33% ROBERT BROOKS 0 096 GIB FORESTER 7 21.21% DAVID CASS 0 0% RANDALL (RUSTY) SWIFT 15 45.45% SHELLEY CLAXTON TERESA RHINEHELDER 1 50.00% Write In O , 0% Write In 0 0% SPARTA R-3 SCH BOARD LOGAN-ROGERSVILLE R-8 SCH BOARD Number of Precincts 7 Number of Precincts 4 Precincts Reporting 7 100.00% Precincts Reporting 4 100.00% Vote For 2 Vote For 2 Total Votes 700 %... Total Votes 126 KEITH GIMUN 271 38.71% LAASON R. CAMPBELL 36 28.57% DENNIS ULLY 178 25.43% 48 38.10% RAYMOND EATON 247 35.29% DWIGHT SAMUEL 40 31.75% Write In 4 0.57% WANDA S. COWAN Write In 2 1.59% SPOKANE R-7 SCH BOARD MARIONVILLE R-9 SCH BOARD Number of Precincts 4 Number of Precincts 2 Precincts Reporting 4 100.00% 2 100.0096 Vote For 2 Precincts Reporting 585 Vote For 2 Total Votes Total Votes 0 DONNA CAULFIELD 65 11.11% BRIAN A TODD 61 10.43% JIM HILL 0 0% 157 26.84% STEVE ROHLMAN 0 0% TOBY ESSICK TIM REAVIS 0 0% AARON RICKARD . 123 21.03% MARILYN (TAPPANA) McCROSKEY 0 0% MIKE STONE 84 14.36% KARRI STANTON 0 0% DEANNA LWRIGHT 95 16.24% Write In O 0% Write In 0 0% 0539 Election Summary Repon Date: April 2, GENERAL MUNICiPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 Page 3 of 6 April 2, 2013 General Municipal Run 0 OFFICIAL RESULTS Registered Voters 47,179 - Total Ballots 4,516 26 of 26 Precincts Reporting 100.00% OZARK FIRE PROTECTION BOARD BILLINGS ALDERMAN WARD 1]] Number of Precincts 11 Number of Precincts 2 Precincts Reporting 11 100.00% Precincts Reporting 2 100.00% Vote For 2 Vote For 1 Total Votes 3,323 Total Votes 28 1,088 32.74% KRIST]NA PACKWOOD 1 3.57% ANTHONY APPLETON 1,136 LESTER GARDNER 10 35.71% KENNY MARTIN JR 34.19% 1,076 32.38% MELISSA VENABLE 17 60.71% CHRIS HESUP Write In 0 0% Write In 23 0.69% OZARK FIRE DIST TAX LEVY CLEVER ALDERMAN EAST WD Number of Precincts 11 Number of Precincts 3 Precincts Reporting 11 100.00% Precincts Reporting 3 100.00% Vote For 1 Vote For 1 2,404 Total Votes 64 Total Votes 51.83% SCOTT HACKWORTH 62 96.88% fES 1,246 48.17% Write In 2 3.12% -0NO 1,158 BILLINGS ALDERMAN WARD I CLEVER ALDERMAN WEST WD Number of Predncts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For 1 Vote For 1 Total Votes 23 Total Votes 83 JACKIE VANZANDT 23 100.00 WADE A PEARCE 82 98.80% Write Ill 0 0% Write in 1 1.20% BILLINGS ALDERMAND WARD 11 FREMONT HILLS ALDERMAN WD 1 1 YR Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For 1 Vote For 1 Total Votes 20 Total Votes 37 CHRISTINE PARKS 20 100.00 TOM TOBIN 36 97.30% Write In 0 0% Write In 1 2.70% 10174vLL ts L::21 Election Summary Report Date: April 2, GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 Page 4 of 6 April 2, 2013 General Municipal Run 0 OFFICIAL RESULTS Registered Voters 47,179 - Total Ballots 4,516 26 of 26 Precincts Reporting 100.00% FREMONT HILLS ALDERMAN WD 1 2 YR HIGHLANDVILLE ALDERMAN WD 1 Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For 1 Vote For 1 31 Total Votes 34 Total Votes KEVIN JANSEN 30 96.77% SHARON GUTLOVICS 32 94.12% Write In 1 3.23% Write In 2 5.88% FREMONT HILLS ALDERMAN WD 2 HIGHLANDVILLE ALDERMAN WD 2 Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For 1 Vote For 1 Total Votes 67 Total Votes 14 LUKE DAVIS 66 98.51% SCOTT HOLBROOK 14 100.00 1 1.49% Write In .0 0% Write In 63 . I FREMONT HILLS ALDERMAND WD 3 NIXA MUNICIPAL JUDGE Number of Precincts 2 Number of Precincts 7 Precincts Reporting 2 100.00% Precincts Reporting 7 100.00% Vote For 1 Vote For 1 Total Votes 16 Total Votes 338 GENE NELSON 16 100.00 GEORGE M. JOHNSON 134 39.64% Write In 0 0% JOEL T. HARRIS 200 59.17% Write In 4 1.18% HIGHLANDVILLE MAYOR NIXA COUNCIL DISTRICT It Number of Precincts 2 2 100.00% Number of Precincts 5 Precincts Reporting Precincts Reporting 5 100.00% Vote For 1 Vote For 1 Total Votes 53 Total Votes 92 CLINT ELLINGSWORTH 51 96.23% ARON PETERSON 88 95.65% Write In 2 3.77% Write In 4 4.35% 6- f- rD:lia»,,Col ;GAL.-2 6.-4 Election Summary Report Date: April 2, GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 Page 5 of 6 April 2, 2013 General Municipal Run OFFICIAL RESULTS Registered Voters 47,179 - Total Ballots 4,516 26 of 26 Precincts Reporting 100.00% NIXA COUNCIL DISTRICT Ill OZARK ALDERMAN WARD 3 2 YR Number of Precincts 3 Number of Precincts 5 Precincts Reporting 3 100.00% Precincts Reporting 5 100.00% Vote For 1 Vote For 1 135 Total Votes 316 Total Votes DARLENE M. GRAHAM 76 56.30% JAMES JOSEPH HAIK, 111 316 100.00 SHARON WHITEHILL GRAY 56 41.48% Write In 0 0% Write In 3 2.22% OZARK ALDERMAN WARD 3 1 YR OZARK MAYOR Number Of Precincts 5 Number of Precincts 8 Precincts Reporting 5 100.00% Precincts Reporting 8 100.00% Vote For 1 Vote For 1 Total Votes 323 Total Votes 1,427 EDDIE CAMPBELL 321 99.38% SHANE L NELSON . Write In 2 0.62% 904 63.35% M. ELISE CRAIN 522 36.58% r Write In 1 0.07% REPUBLIC COUNCIL WARD 4 OZARK ALDERMAND WARD 1 Number of Precincts 2 Precincts Reporting 2 100.00% Number of Precincts 4 Vote For 1 4 100.00% Total Votes 3 Precincts Reporting Vote For 1 DANIEL HARTER 3 100.00 Total Votes 448 Write In 0 0% , JIM STEWART 437 97.54% Write In 11 2.46% REPUBLIC SALES TAX OZARK ALDERMAN WARD 2 Number of Precincts 2 Precincts Reporting 2 100.00% Number of Precincts 6 Vote For · 1 6 100.00% Iotal Votes 3 Precincts Reporting Vote For 1 YES 3 100.00 390 NO 0 0% Total Votes TED A. SMITH 383 98.21% Write In 7 1.79% *6>£4 026/u Ki GL 677 W taa,2.·¥ 81* 64- 4 Election Summary Report Date: April 2, GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 8:41:48 PM APRIL 2, 2013 Page 6 of 6 April 2, 2013 General Municipal Run OFFICIAL RESULTS Registered Voters 47,179 - Total Baliots 4,516 26 of 26 Precincts Reporting 100.00% SADDLEBROOKE TRUSTEE SPARTA ALDERMAN WARD It Number of Precincts 2 Number of Precincts 2 2 100.00% Precincts Reporting 2 100.00% Precincts Reporting Vote For 3 Vote For 1 Total Votes 75 Total Votes 130 28 37.33% JARRETT RAY IORG 126 96.92% CAROL GAINES Write In 4 3.08% JERRY SEARS 22 29.33% MIKE SOCHA 24 32.00% Write M 1 1.33% SPARTA MAYOR Number of Precincts 2 Precincts Reporting 2 100.00% Vote For 1 Total Votes 287 MIKE YOUNKER 145 50.52% JAMES CAMPBELL 81 28.22% GARY BRADY 61 21.25% Write In 0 0% SPARTA ALDERMAN WARD 1 2 YR TERM Number of Precincts 2 Precincts Reporting 2 100.00% Vote For 1 Total Votes 121 DEBBIE SNIDER 116 95.87% Write In 5 4.13% SPARTA ALDERMAN WARD ] UNEXP 1 YR TERM Number of Precincts 2 Precincts Reporting 2 100.00% Vote For 1 Total Votes * 130 JASON STEPHENS 76 58.46% DIALA K. BROWN 54 41.54% Write In · 0 0% «42_ 02- 201» L.3-A, 1 Christian County Commission April 01, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:50 a.m. on April 1,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:50 a.m. Approve the March 28, 2013 Minutes Eastern Commissioner Ray Weter made a motion to approve the March 28,2013 minutes. No financials were presented. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attehded by Commission Secretary Julia Maples, Lieutenant Brandon Bressie and Planning and Zoning Administrator Todd Wiesehan. Motion/Vote - 8:55 a.m. Resolution Right-of-Way Goldenrod Road For Selmore Special Road District Eastern Commissioner Ray Weter made a motion to accept the Resolution for the Right-of-Way Warranty Deed for Goldenrod Road for Selmore Special Road District that was previously approved by the Selmore Special Road District Commissioners. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The Resolution/Order # 3-28-2013-01 is attached. The meeting was attended by Commission Secretaty Julia Maples, Lieutenant Brandon Bressie and 0 Planning and Zoning Administrator Todd Wiesehan. 9:00 a.m. Christian County Commission - RFP Opening Re: Inmate Phone ande Video Visitation System The meeting was attended by Commission Secretary Julia Maples, Lieutenant Brandon Bressie and Planning and Zoning Administrator Todd Wiesehan. The County Commission met with Lieutenant Brandon Bressie to open three bids that were received for a video visitation system from the following companies: 1. Securus Technologies, Inc. from Dallas, Texas 2. Encartele, Inc., from Omaha, Nebraska 3. IC Solutions, San Antonio, Texas Eastern Commissioner Ray Weter said he has not changed his position regarding video visitation. He expressed his concern for ending face to face visits with inmates. Western Commissioner Bill Barnett agreed with Commissioner Weter. Presiding Commissioner Lou Lapaglia asked how this system would work ifthe Sheriff's Department were to move to another location. Commissioner Lapaglia suggested that the Commissioners review the proposals and discuss all concerns prior to making any decision. Lieutenant Brandon Bressie said currently, Saturday and Sunday are the only days for inmate visitation. The video visitation would allow inmates to visit anytime during the week. For those visitors that are unable to drive to Ozark for visitation on Saturday and Sunday they would not be excluded from having visitation. April 01,2013 1 0 Eastern Commissioner Ray Weter asked if the inmates are able to use the phone. Brandon Bressie said they can use the phone anytime. A decision meeting is scheduled for April 15,2013 at 10:30 a.m. Motion/Vote - 9:15 a.m. Approve the Addendum to CenturyIink Contract Eastern Commissioner Ray Weter made a motion to approve the addendum for an additional cost of $ 275.00 for a telephone and phone line installation for the Prosecutor's Office. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The meeting was attended by Commission Secretary Julia Maples. 9:30 a.m. Charles Bonnell Re: Stonecreek Discussion About Spring Flooding Issues The meeting was attended by Commission Secretary Julia Maples, Planning and Zoning Administrator Todd Wiesehan and Steve Brown from Great River Associates. The County Commission met with Charles Bonnell and Steve Brown from Great River Associates to discuss the spring flooding at Stonecreek Subdivision. Mr. Bonnell said he wanted to keep.it fresh in the minds of the Commission of the flood that happened three years ago. He voiced his concerns because the flooding is an ongoing issue. This time there was thirteen inches in the house. Mr. Bonnell suggested routing the water to another location away from the sink hole. He presented an elevation survey with a plan to route the water to another area and cease the flooding. Mr. Steve Brown presented a report that was done three years ago by Great River. The report shows how the water flows creating the flood problem. The cost to correct the water run-off would be cost several hundred thousand dollars. Mr. Bonnell said the pond where the water accumulates is lower than the outlets and there are several homes that are affected by the flooding. Eastern Commissioner Ray Weter said he will speak with SEMA director. Presiding Commissioner Lou Lapaglia said he will contact Congressman Billy Long for his assistance . Western Commissioner Bill Barnett said he will call the City ofNixa for their assistance. 10:30 a.m. Travis Tindall -N-Form Architecture Re: Addendum to Tuck-Point Project The meeting was attended by Commission Secretary Julia Maples and Travis Tindall from N -Form Architecture, LLC to discuss an addendum to the tuck-point project. Mr. Tindall said the stone balusters have been rebuilt with stainless steel pins on the South and East side of the building. However, the balusters and the limestone seaIs on the North and West side ofthe building are also deteriorating and pose a safety concern. Mr. Tindall said that he went through every line ofthe addendum to ensure the county was not overcharged. Mr. Tindall said an additional component that could be added to the addendum is the window sills that need bricks to be replaced for $ 4,230.00 but this could be added later. April 01,2013 2 0 Motion/Vote - Approve the Tuck-Point Contract Addendum Eastern Commissioner Ray Weter made a motion to approve the additional work to repair the deteriorating structural components in the amount of $ 33,406.00 as proposed by Building Restoration Corporation pending approval ofthe County Counselor. Bill Barnett seconded the motion. The motion passed by vote: Lou LapagIia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 11:00 a.m. Christian County Commission Re: Purchasing/Warrant Discussion The meeting was attended by Commission Secretary JuIia Maples, County Auditor Sam Yamell, Chief Deputy Clerk Norma Ryan and Steve Brown arrived later in the meeting. The Christian County Commission met to discuss the recent revisions to the purchasing procedure. Commission Secretary Julia Maples gave an example of ordering office supplies for the Commission office and two requisitions are created for the same purchase. Chief Deputy Clerk Norma Ryan said we don't need another requisition. Commission Secretary Julia Maples requested clarification of the process so she can give correct information to anyone that asks. County Auditor Sam Yamell said the best thing to do is to use a requisition. The requisition also acts as a warrant and will fulfill the auditor's recommendation. Chief Deputy Clerk Norma Ryan said if it is a bid or repair than they have complete a requisition and a warrant for payment. County Auditor Sam Yarneli suggested if a bill is held it must be attached to a requisition. The requisition serves as a warrant and it goes to the Commission to be signed. Deputy Clerk Norma Ryan said ifthere is a warrant there is no need to send it to Cheryl. Prosecutor Amy Fite said all the office expenses are paid through her discretionary funds excluding payroll. She requested not to use the requisition form because her discretionary funds do not require the Commission's approval. She would prefer using an existing receipt book from her office, reiterating that signatures ofthe Commissioners were not required. County Auditor Sam Yarnell agreed to use the warrant provided by the Prosecutor for the purchases made from her discretionary funds. Julia Maples said she would draft a letter concerning the new purchasing revisions. Signature 0T O -R!O 1% MiuM* Bill BameWWestem Commissioner April 01,2013 3 1 0 Lnue/UA Ray Weter/ Edstern Commissioner 0 0 April 01,2013 4 1 L 0 RESOLUTION OF THE SELMORE SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of the Selmore Special Road District WHEREAS, LILA M•ELROY WOOLLOHS , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way co-nveyed an interest in certain land lying within Christian County, Missouri and the Selmore Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land: WHEREAS, the Selmore Special Road District maintains control and jurisdiction 0 over all public highways within the district, NOW, THEREFORE, it is hereby agreed and resolved by the Selmore Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder·of Deeds Office. Approved this day of /- lan £-9 , 2012 L ji 2-#94£< 21 £57 Elsa C#npbell, Mesident Jack Bram{ Vice President a /' Jeff Tatum, Commissioner ATTEST: 0 ORDER NO. 3-28-2013-01 0 1¥2012-0228 RIGHT OF WAY DEED THIS DEED is made and entered into this 91-H day of NOUEMBER , 2012. by and bettleen ULAMERoy Wme/15 :of dm/9178# County, Missouri, hereinafter referred to as 'Grantoft and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars (n ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri, to-wit See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part - and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor wili warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0 granted. C THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for tile Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 34NMM.04-036824£,a,) STATE OF MISSOURI iss COUNTY OF CHRISTIAN On this 0148 day of I\!oVember , 2012, before me personally appeared LIG HeE.1 voL, It.)00\ZeHS , to me personally known, who, being by me duly sworn, did state that he/she execlhed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. - 1- -- -AUNED.CHENer 1 Notanf Publlc- Notaty SON Axha-u 6 . I-i - 1 State 01 Misoult 1 Commissioned lor Chwlstian Colmtv Nbtary Public 1 C 1 My Commtssion Explms: August12,2016 *v'lant b.c_ke-v\ELL,1 1 Comm-{ssion.NimbE 12618111 __ (Printed Name) \ My Commission Expires: 8 1 \2-116 -1 1 r'r The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this bt- day of 024, , 20143 Lou*pagita, 01 Commissioner Eq#, U Ray Wefer, Eastern Commissioner 6 12 NAA* Bill Barnett. Western Commissioner ATTEST: C AAN County Cloik 1,=ratr %77;1 DESCRIPTION OF ROAD RIGHT-OF-WAY FOR DEDICATION A PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 14, TOWNSHIP 26 NORTH; RANGE 21 WEST OF THE FIFTH PRINCIPAL MERIDIAN, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT A FOUND 3/4·' REBAR MARKING THE NORTHWEST CORNER OF·SND NORTHWEST QUARTER OFTHE NORTHWEr QUARTER OF SECTION 14; THENCESOUTH . 87°21'38 EAST ALONG THE NORTH LINE OF SAID NORTHWEST QUARTER OF THE NORTHWEST QUARTER A DISTANCE OF 658.46 FEET TO A FOUND 5/8" REBAR MARKING THE NORTHWEST CORNER OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTEIVFOR THE POINT OF BEGINNING OF THE PORTION HEREIN BEING DESCRIBED; THENCE CONTINUE SOUTH 87021'38' EAST ALONG THE NORTH LINE OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER A DISrANCE OF 6S7.85 FEET TO A FOUND 5/8" REBAR AT THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER; THENCE SOUTH 1°19'51" WEST ALONG THE EAST LINE OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER A DISTANCE OF 26.33 FEET; THENCE NORTH 87'08017" WEST, 262.86 FEET; THENCE NORTH 86°48'35' WEST, 395.10 FEET TO AN INTERSECTION WITH THE WEST LINE OF SAID NORTHEAST 4 QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER; THENCE NORTH 1°1719" EAST ALONG SAID WEST LINE A DISTANCE OF 21.51 FEET TOTHE POINT OF BEGINNING OF THE PORTION HEREIN DESCRIBED CONTAINING 0.368 ACRES. -26 . h-P#.14 .3 2829: =i 4/ 4 r.- 56 * P ./. · ·i 1€IFP@F·. . /-'*74, STIEPHEN D &HOLLIEA FORGEY, CARL W & MILDRED . · 4.F©RGEY,CARL Wi, l ...13588*1®.0000001300.1 180111000000015000 :· -. 1 5·180111000000016000. 34*61&#WWT., i 1·.· · ?ti -,t,f:i>;I.4,:9,1*if#& 4,. : 133-:.4 trfifff.?11: . - Got=DENROORD,· *...... E, .6-#a . ./ :19:*., J 2.-t t. V.a€*tit> 471¥46%4 t,r·31/I Wity#144*EV i .7 ..M--Bit-·;*-26,9,6© I /4242:a>; 5 CERTIFIED COURT ORDER # 4-22-2013-01 The Treasurer is hereby ordered to pay the following entities: 2013 CART April 2013 Term RECIEPT #23932 COURT ORDER # DATE: Aeril 19.2013 AMOUNT RECEIVED: $ 108,944.63 295-420-300 CHECK # BRIDGE 15.00% $ 16,341.69 Attachment: CART Court Order l; 4-22-2013-01 (04-22-13-1 : CAK I court Order} ROAD MILES COMMON #1 ' . 297.51 29.67% $ 32,323.87 COMMON#2 280.69 · 27.99% $ 30,493.60 BILLINGS SPECIAL 103.25 10.30% $ 11,221.30 GARRISON SPECIAL 24 2.39% $ 2,603.78 OZARK SPECIAL 102.97. 10.27% $ 11,188.61 SELMORE SPECIAL 27.5 2.74% $ 2,985.08 SO. SPARTA SPECIAL 11.1 1.11% $ 1,209.29 STONESHIRE SPECIAL 5.3 0.53% $ 577.41 0 852.32 $ 92,602.94 IOTAL ROADS IQI8LMIDfin · $ 16,341.69 TOTAL DISBURSEQ $ 108,944.63 Lod Lapaglia/Pre#iding Commissioner A,Ihitud T Bill Barnett/Western Commissioner Li ukA Ray Weter/Eastern Commissioner IN TESTIMONY WHEREOF I, have hereunto se my hand and affixed the seal of said RECE]VED Commission, at my office in Christian 0 County this, the 22nd day of April, 2013 Ail< ! 0 2,!ill iia r.0 %'A Kay Brown, Clerk of the County Commissio KAY BROWN GOUNTY C[12121< %4048*4*OAM T T <4 24.//2*yia=dost: A 7. h 0 Christian County Commission April 18, 2013 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:40 a.m. on April 18,2013 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Ray Weter, Present. County Clerk Kay Brown is taking the minutes. 8:40 a.m. Kay Brown- County Clerk Re: Minutes & Financials Approved The meeting was attended by Commission Secretary Julia Maples, Chief Bacon and Ranee Burger ofthe Springfield News-Leader. The approval of the minutes were postponed to Monday to make some corrections. There were no financials presented. 8:45 a.m. Centurylink Re: Fiber Connection Agreement The meeting was attended by Commission Secretary Julia Maples, Nixa Potice Chief Bacon and Ranee Burger ofthe Springfield News-Leader and Ranee Duffy Director of the E-911 Department. The County Commission was notified by CenturyIink that an additonal cable was needed for the phone service for the Justice Center. There is a monthly charge of $ 250.00 for the cable to be installed by Empire District Industries, Incorporated. Empire District Industries, Inc. forwarded an agreement that would authorize them to install the ethernet cable. 0 Motion/Vote - Approve the Centurylink Re: Fiber Optic Cable Eastern Commissioner Ray Weter made a motion to approve an expenditure of $ 250.00 for an additional fiber optic cable to be installed in the Justice Center by Empire District Industries, Incorporated. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). The agreement was signed and attached to the minutes. The meeting was attended by Commission Secretary Julia Maples, Nixa Police ChiefBacon, Ranee Duffy, E-911 Director and Ranee Burger ofthe Springfield News-Leader. 9:00 a.m. Ranee Duffy and James Bacon - E-911 Re: 911 Board Appointment Discussion The meeting was attended by Commission Secretary Julia Maples and Ranee Burger ofthe Springfield News-Leader. Chief Bacon presented a letter of recommendation that listed the names ofthe board members. Mr. Bacon said the board hosted a dinner meeting on April 1 1,2013 to solicit the recommendations of all the emergency agencies that attended. Those that attended the meeting liked the consistency ofretaining the current board. However, board member, David Toner, representative ofthe Ambulance District, will be replaced by Kasha Driskill.The new term will run from 2013 through 2017. Eastern Commissioner Ray Weter asked shouldn't the board be elected versus being appointed by the Commission. 0 Mr. Duffy referenced a section ofthe law that was specifically created for Christian County that states the April 18,2013 1 14. board members will be appointed by the County Commission to be comprised ofthe County's various 0 emergency agencies. Chief Bacon said one ofthe issues presented to tile Legislature was accountability for the board members. Eastern Commissioner Ray Weter reviewed the statutes referenced by Rance Duffy. Presiding Commissioner Lou Lapaglia said he was glad they have been consistent. The letter stating the names of the board members is attached. . Motion/Vote - Approved the E-911 Board Members for a Term of 2013-2017 Eastern Commissioner Ray Weter made a motion to approve the following seven board members for the E-911 Board for a four year term: Sheriff's Office: Joey KyIe, Sheriff - CCSO, EMA: Phil Amtower, CC EMA Director, Ambulance District: Kasha Driskill, Executive Director, Law Enforcement: Lyle Hodges, Chief- Ozark PD, James A. Bacon, Chief- Nixa PD, Fire Districts: Darren White„Chief- Ozark FPD and Lloyd Walles, Assistant Chief - Nixa FPD. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 10:00 a.m. Joey Kyle - Sheriff Re: Phone & Video Visitation Discussion & Possible Decision The meeting was attended by Commission Secretary Julia Maples, Captain Bryan Gillman, Chief Deputy Brian Cathey, Ranee Burger ofthe Springfield News-Leader, Donna Osborn of the Christian County Headliner News and Lieutenant Brandon Bressie from the Sheriff's Department. 0 The County Commission met with Sheriff Joey KyIe and Captain Bryan Gillman for a continuance ofthe phone and video visitation discussion. · Sheriff Kyle said in order to continue the face to face visitation versus 100% video visitation the potential revenue would be reduced from $50,000.00 to $ 25,000.00 per year. The visitation is held on Saturday and Sunday and the process requires three patrol officers leaving two officers to man the jail. When visitation is being held, all the inmates are under lock down and there is an increased security risk. The video visitation is similar to using a pay phone but is safer and more efficient. One video portal would be installed in each pod and could be accessed anytime for a fee. The face to face visitation is free of charge to the inmates or the visitors. There was much discussion and several opinions presented by the officers and the Commissioners. The County Commission would like the option to use the video system in addition to the face to face visitation prior to signing a contract. The Sheriff said he will gather more information and will schedule a meeting with the Commission at a later date. Motion/Vote - Video Visitation Meeting Continued Eastern Commissioner Ray Weter made a motion to have a continuance for the phone and video visitation with the Sheriff. Bill Barnett seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Ray Weter (Yes). 0 April 18,2013 2 A- .3 4.1 (3) signatures 4 044 44 J- LtatiLapaglia/PresitliCmissioner ic o -2- U 12(> Ih (,)UAB:A - BH[-BametUWest6m Commissionerl Ray Weter/E*tem Wmmissioner April 18,2013 3 Christian County Commission 100 West Church St, Room 100 Ozark MD 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, April 25, 2013 9:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:55 AM by Presiding Commissioner Lou Lapaglia Attend_de Nanie . , - Title/ i ' . 3 - .Statos -:Artived ' Lou Lapaglia Presiding Commissioner Present 9:55 AM Ray Weter Eastern Commissioner Present 9:55 AM Bill Barnett Western Commissioner Present 9:55 AM II. Agenda Motion/Vote - 9:55 AM Kay Brown Discussion - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Bryon Harp, Richard Teague, Common 1 Road District Supervisor, and Jason Stutesman, Common 2 and Common 1 Road District technology assistant. 3 Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for April 18, 22, 2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner -r AYES: Lou Lapaglia, Ray Weter, Bill Barnett . 4 Motion/Vote - Kay Brown, County Clerk Court Order - 04-25-13-1 COLE The meeting was attended by Commission Secretary Cheryl Mitchell, Bryon Harp, Richard Teague Common 1 Road District Supervisor, and Jason Stutesman, Common 2 and Common 1 Road District technology assistant. Presiding Commissioner Lou Lapaglia called for a motion to approve the COLE Court Order. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner 9 AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 April Term Thursday, April 25, 2013 9:55 AM Motion/Vote - Kay Brown, County Clerk Change Order - Centurytel Change Order 4-25-2013 The meeting was attended by Commission Secretary Cheryl Mitchell, Bryon Harp, Richard Teague Common 1 Road District Sup.ervisor, and Jason Stutesman, Common 2 and 1 Road District technology assistant. Presiding Commissioner Lou Lapaglia called for a motion to approve the change order for Centurytel to install 6 telephone sets to Emergency Management and four to E-911 for a total of 10 additional telephone sets for the total cost of $ 2,376.66. RESULT: ADOPTED [UNANIMOUS] -t MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioher AYES: Lou Lapaglia, Rav Weter, Bill Barhett „ ' Motion/Vote - 10:00 AM Jason Stutesman-Common 11 Road Department Discussion - Signage Equipment Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Bryon Harp, Common 1 Road District Supervisor, Richard Teague and Jason Stutesman. The County Commission met with Jason Stutesman and Bryon Harp from the Common 2 Road District and Richard Teague Supervisor of the Common 1 Road. Jason Stutesman said the county will soon become a first class county and the size of the road signs required for a first class county are larger, meaning all the signs would need to be replaced. Mr. Stutesman expressed his concern for the safety of the road crew when installing signs. He recommended that the Commission create a plan that would include the purchase of a sign truck equipped with a Tasmanian digger an apparatus that would safely install the signs. Mr. Stutesman said the Tasmanian digger is $ 28,247.00. After consulting with Greene County, the Tasmanian Digger requires at least a Ford 550 truck to carry it. The Tasmanian digger can be purchased separately for a total cost of $ 28,247.00. Mr. Stutesman said the truck would be approximately $ 46,769.00 and $ 28,247.00 for the digger. By having the truck equipped with the digger a sign could be installed by one person. Currently, the procedure requires two people. Richard Teague said the Common 1 Road District has a truck that could serve as a sign truck and could carry the Tasmanian digger. 0 Mr. Stutesman said the Common 2 Road District will research the cost of the truck. 21Page .D April Term Thursday, April 25, 2013 9:55 AM Western Commissioner Bill Barnett said he would like to have his own truck and sign crew. Eastern Commissioner Ray Weter asked if it would be possible to get a price reduction on the Tasmanian digger if we purchase two. Richard Teague said he would check with the company. Presiding Commissioner Lou Lapaglia said when the county moves to a first class status we would save on worker's comp claims given the number of signs to be replaced throughout the Christian County's 554 square miles. Jason Stutesman said there is a two year payment plan available for the Tasmanian digger. 0 Eastern Commissioner Ray Weter asked Jason to get more information from the suppliers regarding modification costs for the east side truck and propose to the Tasmanian Digger vendor that we might purchase two of them and given that could they be flexible on the price. Presiding Commissioner asked for a motion to continue this meeting for more information. Mr. Stutesman presented a video to the County Commission demonstrating Trafftec Sign Making Technology. Currently, the road crews redact most of the road signs and this software would provide signs in less time and would look better. By having this machine and software any sign could be created quickly. National Sign Company, the vendor for the County's signs has a lead time of four to six weeks for any sign. As far as future use Trafftec's machine creates any pertinent traffic sign. The benefits of having this machine are projected to be reduced lead time, increased efficiency, cost savings and on site availability. Eastern Commissioner Ray Weter asked if the company has any competitors. 3 Presiding Commissioner Lou Lapaglia suggested having all these items presented in the 31Page ./ April Term Thursday, April 25, 2013 9:55 AM budget process for 2014. RESULT: ADbPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner , SECONDER: Bill Barnett, Western Commissioner AYES: Lou'l.apag'lia, Ray Weter, Bill Barnett i Motion/Vote - 4:30 AM Ozark Downtown Farmers Market Discussion - Ozark Downtown Farmers Market-2013 Season Update The meeting was attended by Commission Secretary's Cheryl Mitchell and Julia Maples, Dori Grinder, Director of the Ozark Chamber, Lane McDonnell, Director of the Farmers Market of the Ozarks, Cara Borneman, Kathryn Dowdy and Assessor David Stokely. The County Commission met with Julia Maples, Dori Grinder, Director of the Ozark Chamber, Lane McDonnell, Cara Borneman, Kathryn Dowdy, board members of the Downtown Farmer's Market. Julia Maples expressed appreciation on behalf of the Farmer's Market board for the use of the courthouse grounds. Julia Maples summarized the history that preceded the current board, addressing how there were two groups that wanted to have a Farmers Market in Ozark and Dori Grinder brought them together to work as one market. However, both parties could not agree on the management of the market and retreated. Julia Maples, Dori Grinder and Kathryn Dowdy worked with Lane McDonnell to become a member of the Farmers Market of the Ozarks. Ms. McDonnell accepted the challenge to integrate Christian County into a cooperative effort with FMO. Western Commissioner Bill Barnett asked will the music continue on the square. President Kathryn Dowdy said the music will continue. Dori Grinder distributed a calendar of events that are planned for the market and reviewed them with the Commission. Presiding Commissioner Lou Lapaglia asked if there was anything they could do and discussed having a celebration when the tuck point project is completed for the courthouse. Julia suggested renting a POD to house all the tents, stands and chairs on site for the five months the market is in operation. The market will run from May 1 through the end of October. 41Page D April Term Thursday, April 25, 2013 9:55 AM Presiding Commissioner Lou Lapaglia offered the use of the benches on the courthouse lawn that were recently obtained via grants to the City of Ozark and to the Ozark Chamber. I Julia Maples said the market will look different and some vendors will need an electrical outlet for their food products. Lane McDonnell said there will be an extra $ 5.00 charge for vendors using electricity. The Commission expressed appreciation for the work of the Farmer's Market Board and were delighted with the improvements. RESULT: ADOPTED [UNANIMOUS] - MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AXES: Lou Lapaglia, Ray Water, Bill Barnett D III. Adjournment The meeting was closed at 5:10 PM The County Commission completed the meetings scheduled on the agenda and will reconvene on April 29th, 2013. 76 1 : Mlia/dregidin loal 5'Commissioner "2.Q Fd O.h¥» Bill Barnett/Western Commissioner a. LJ.)(4 Z Ray Weter/kastern Commissioner 51Page &022219* 0 CERTIFIED COURT ORDER # 4-25-13-01 STATE OF MISSOURI - 4 SS. COUNTY OF CHRISTIAN Apri12013 Term, In the Christian County Commission of said County, on the 25th day of April 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 32,000.00 from County Revenue to the following: : COLE (Leaving a balance of $ 414,500.00) 3 The Treasurer is hereby ordered to transfer in the amount of $ 32,000.00 from Building Bond to the following: COLE (Leaving a balance of $ 414,500.00) IN TESTIMONY WHEREOF, I have Ic i Lapailik, P?eAdJa Commissioner hereunto set my hand and affixed the Seal of said Commission, at my office in Christian Countythis, the 25th day Bil - ett, We,tern Qommissioner ofApril, 2013. 1 13 ilt)I 41 4,"' Ray Wetet, Eastern Commissioner Clerk ofthe Christian County Commission y'obITY 21 9. .49% ..lk€ 2 2 A - - %*0.. 3 3*lit/lizilla.Efr U Job Change Order Contract Number: 121200603725 Customer Name: CHRISTIAN COUNTY Billing Name: CLERK 100 W CHURCH ST Site Address: 100 WCHURCH ST Billing Address: RM 206 OZARK, MO 65721- OZARK, MO 65721- 8390 8390 Ship To Name: BSM Warehouse Shipping Address Use NIBS or Sales Office default address for slte Material/ Description Product Qty/ Unit Extended Hours Price Price Labor Code IP OFFICE LICENSE 229447 1 363.34 363.34 RELEASE G AVAYA IP ENDPOINT 20 IP TELEPHONE 9608 700480585 10 196.54 1965.40 Shipping 1 47.92 47.92 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0,00 0.00 0 0.00 0.00 0 0.00 0.00 Subtotal: $2376.66 Restocking Fee: $O.00 Total Change Total: $2376.66 CenturyLInk Signature Date (80#M@r *nat¥ U date Eit*RED*TE 2.5.c imm ms a I. nther For lost /4 "43 Farmers . Motlet of L 2012. 1 A? i "ri , '. r. 2013 Farmer's Marke (1009 : Ozark Down own Farmers Marke 20 3 Season Upda e) 6 :UffO|cb«-9 - -< - s?Ma*et*&% 4 , *lt*%42*%53wya-kiRe.*tpv#At@atme44·ilaay<·vg.i©<.0· I .* May 2d _ Oza k Downtown Fa mer's Market and FMO begins · o To be held eve y Thursday evening 5-8 p.m. until Octobe •> May 9- DREAM Event Kickoff, Art Walk, Market, Music and Kids Ac ivit es * June 22d -Art Walk Fundraiser * August 8h- Ozark's 125th Birthday Bash I * September 12h. Reading Around the Square * October 3'd- Last Market, Art Walk, Pet Costume, Music, etc. e : uel'-140eUV 12@1it 71_44**4:- i P='>4-F:diim•17-. Packet Pg. 8 ' '912 ' I . A 4 ·e 5**i3 FARMERE . Contact Information: 1 nAU,-r or . Lane McConne!1 Illi!%16 ITE FMO Market Manager OZARKS™ 417-766-8711 - Lane@toveyourfarmer.i Two Area Farmers Markets Team Up to Bring More Access to Local Foods Monday, April 1,2013 -SPRINGFIELD, MO. -Consumers are demanding fresh, locally grown· produce and : are seeking out options to purchase specialty crops and other handmade artisan products. To fulfill customer : demand for fresh farm products and serve the region's farmers the Farmers Market of the Ozarks (FMO) has partnered with the Ozark Downtown Farmers Market in Ozark, MO to bring residents more opportunities to purchase local foods. ! The Ozark Downtown Farmers Market will become a sister market to FMO and will run its market independently, with guidance from FMO market management. This is FMO's first sister market in hopes of partnering with additional markets in the future. "Our end objective is to improve the financial success of farmers across the Ozarks, through organizing sister FMO market around the region, in turn creating increased sales of the crops producers grow:" explained FMO Market Manager Lane McConnell. "Our goal is that we can create additional outlets for our vendors and for 1 customers to buy direct from local producers and help local economies thrive." 3 FMO is working with the organizers in Ozark to restructure the city's market to reflect the same rules and regulations that govern the main FMO market off Republic Road and James River Expressway on Tuesdays 1 and Saturdays from 8 a.m. to 1 p.m. The Ozark Downtown Farmers Market, powered by FMO will operate on ' Thursdays from 5:00-8:00 p.m., beginning in.May. 1 "The Ozark Downtown Farmers Market is proud to be teaming up with the Farmers Market of the Ozarks. This i partnership will provide a successful venue for some new vendors as well strengthen the opportunities for long Z standing vendors. We are truly excited to be able to take the Ozark Downtown Farmers Market in this new ] direction," said Julia Maples the Market Manager of the Ozark Downtown Farmers Market. For vendors interested in joining the Ozark Downtown Farmers Market, powered by FMO, a vendor meeting will be held on Thursday, April 11 at 6:00 p.m. at the Ozark Community Center in Ozark, Mo., and all are encouraged to attend. Further information about joining the FMO sister market in Ozark, contact Julia Maples 3 at 417- 861-8357 or via email at maples®lia@yahoo.com. J Farmers Market of the Ozarks is a non-profit organization that offers consumers a full-range of locally grown i farm products from a 150 mile radius of Springfield. Items include: vegetables, fruits, paste, meat, jams, Jellies, salsa, eggs, cheeses, yogurt, baked goods, honey, artisan crafts and an assortment of concessions. Farmers i Market of the Ozarks operates a vibrant farmers market that contributes to the success of local food growers and producers, strengthens the local food economy and serves as a community gathering place for the Ozarks region. - 30 - 2 Bi-ditet'Pti.'91. . %.-,-./.Dell__ .i·232_-- 1 Christian County Commission 100 West Church St; Room 100 Ozark.MO 65721 April Term http://ChristiaACountyMO.iqm2.com OF O - Minutes - Monday, April 29, 2013 9:55 AM The Christian County Courthouse L Convene The meeting was called to order at 9:55 AM by Presiding Commissioner Lou Lapaglia Atieh-dee Nkht¥ -3..7 2 3.' f-. -. Titlil -,2 4..T.'.-I 1.' ·f-lstitdi,F - ' ,Arihi@1 1 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present IL Agenda Motion/Vote - Kay Brown County Clerk Discussion - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Great River Associates Representative Josie Bock, Democratic Chairman Central Committee Jim Billedo, Democratic Central Committee, Polly Dross, David Lee, Jeff Brown, Judy Morriset, Donna Osborn of the Christian County Headliner News and newly elected Assessor Danny Gray. There were no minutes or financials submitted today. Motion/Vote - 10:00 AM Assessor David Stokely Discussion - Budget Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Great River Associates Representative Josie Bock, Betty and Eddie Maples, Democratic Chairman Central Committee Jim Billedo, Democratic Central Committee members: Polly Dross, David Lee, Jeff Brown, Judy Morriset, Donna Osborn of the Christian County Headliner News, newly elected Assessor Danny Gray and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Assessor David Stokely to discuss his budget and the hiring of additional staff. Assessor David Stokely wanted to review some misunderstandings and go through his budget line by line on the salary page. He received an e-mail from the County Auditor Sam Yarnell stating his budget contains fifteen employees not seventeen employees. Mr. Stokely presented the 2010, 2011, 2012, and 2013 budgets as a comparison and noted there are 17 employees listed except for the 2013 budget. He requested to have e 0 April Term Monday, April 29, 2013 9:55 AM the same budget as approved for 2012 but the 2013 budget was not the same of the number employees listed. He said the fund lines that were approved January 30, 2013, did not match the fund lines of the previous year. There was a discrepancy and the budget numbers did not match. Assessor Stokely said he read the County Auditor's email that the budget is an estimate and the general understanding is to watch the bottom line and if we go over a fund as long as the expenses don't exceed the budget. His budget was to stay the same as in 2012. Eastern Commissioner Ray Weter stated your total budget dollars are the same as in 2012 and the funds were moved so did the bottom line change. County Auditor Sam Yarnell said the elected official is added to the number of employees. Assessor Stokely doesn't consider himself as a staff member. 0 County Auditor Sam Yarnell said you are authorized to have seventeen employees. Eastern Commissioner Ray Weter asked."Where the funds listed in line item 62 are?" County Assessor David Stokely said those funds remained in the assessment fund. He said his office has not used one penny of the general funds and as of 12-31-2011 the fund balance was decreased by 12% under budget. He anticipates an increase in revenue or $ 35,000.00 due to a fee for the enhanced portion of the data provided by his office to realtors. Assessor Stokely stated that according to the 2012 budget there should be 17 people and including himself would make 18. He asked why we count employees and not computers. County Auditor Sam Yarnell asked, "Why do you want to hire when you are leaving." 0 Assessor David Stokely said it is a waste of time to compare Christian County to any other county because we are the fastest growing county. Mr. Stokely distributed the 2013 Assessment Plan that was signed by*the Commission and the State Tax 21Page 0 April Term Monday, April 29, 2013 9:55 AM Commission. He acknowledged this is a reassessment year and by the end of May the books will close, impact notices will be mailed and there will be many properties to review if they were reassessed or assessed improperly. Assessor Stokely has concern for his lack of staff to meet the deadlines for the current reassessment year. Western Commissioner Bill Barnett said he came to the Assessofs office to see how many people he had working in the office. Assessor Stokely said you or the County Auditor are not his boss. Presiding Commissioner Lou Lapaglia thanked David for his time and the information he provided. Commissioner Lapaglia said you are entitled to the same number as in 2012 which is 17 people. 3 Presiding Commissioner Lou Lapaglia said taxes and CART funds are down and they are moving cautiously and there is not any department that is not feeling the need for additional staff. Assessor David Stokely, said he does not use general funds and it is irrelevant. If he is over budget or using general funds that would be different. Presiding Commissioner Lou Lapaglia said he doesn't have a problem, your budget authorizes 17 people including the elected official so you are one employee short. Eastern Commissioner Ray Weter a reduction of staff could be a negative for the county and harm the county. Presiding Commissioner Lou Lapaglia recognized the funds apportioned to the Assessor. Presiding Commissioner Lou Lapaglia called for a motion approving the Assessor hiring one additional employee 3 Jim Billedo asked about the assessment fund, where the funds are and the earned interest. 31Page 1 0 April Term Monday, April 29, 2013 9:55 AM Presiding Commissioner Lou Lapaglia said the budget is what he asked for. Commissioner Lapaglia said Mr. Stokely has been treated fairly and other offices are working with less people such as the recorder and the road districts. Eastern Commissioner Ray Weter said Assessor Stokely did a very good presentation and there is not a problem with hiring employees. Presiding Commissioner Lou Lapaglia called for a motion approving the Assessor hiring one additional employee. RESULT: ADOPTED [UNANIMOUS] » . MOVER: Ray Weter, Eastern Commissioner u SECONDER:, Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Mel Eakins Great River Associates Discussion - Re: Discuss Specifications for River Downs West Treatment Facility 0 The meeting was attended by Commission Secretary Julia Maples, Nathan Weter, Todd Wiesehan Planning and Zoning Administrator, Carson Elliff, Mike Burros, Richard Eddie, Spencer Jones, Mel Eakins and Shawn Barry of Great River Associates, Dr. Jianmin Wang and Guoqiang Liu from Frontier Environmental Technology. Mel Eakins from Great River Associates called this meeting with the County Commission, Dr. Jianmin Wang and Guoqiang Uu from Frontier Environmental Technology and some homeowners from the Riverdowns West Subdivision to gather all the team players to discuss the schedule of events for the treatment facility. Mr. Eakins reviewed the schedule of events noted in the attachment. Mr. Eakins discussed the non-disclosure agreement with some contractors. Dr. Wang has concerns about protecting his intellectual proprietary rights of the facility. Mel Eakins agreed with Dr. Wang and asked him to be in charge of implementing the non-disclosure agreements. According to Mr. Eakins, the contractors will sign the non-disclosure agreement but do 0 not want the obligation to distribute and collect the signed non-disclosure agreements for 100 to 200 subcontractors that will receive the bid specs and plans. The agreement 41Page L 0' April Term Monday, April 29, 2013 9:55 AM states the contractor is prohibited from sending the bids and specs to any other subcontractor. Presiding Commissioner Lou Lapaglia asked how can the electricians and plumbers bid a project without the plans and specs to identify the materials needed to build the facility. Can they dissect the parts of the project? A meeting is set for May 15, 2013 with Dr. Wang and Mel Eakins to review a plan to administer the non-disclosure agreements to all the contractors and subcontractors. Carson Elliff asked what is the time frame for construction to begin? We have to bid out the financing. We can send out preliminary plans. Mel Eakins stated the bids have to be held for 90 days and the contractors will be pushed to complete the project by the DNR deadline of November 30, 2013. Presiding Commissioner said we must be finished by the deadline. Mel Eakins said the contract has a completion date of November 15, 2013. For every day beyond November 15th, the contractor will be liable for liquidated damages of $ 500.00 per day to be withheld from their pay. He said the bonding and insurance will be handled through the County Counselor. He said prevailing wage will be paid for the project and will be bid as a sole source for Frontier Technologies. Mel Eakins said as we go through this process there will be many questions that Great River Associates cannot answer but will refer them to Dr. Wang to answer. Mel Eakins asked how much time is needed to answer questions. Also there is no specific plan or agreement with the state to decommission the old plant and implement the new facility, this needs to be submitted soon. The flood plain permit is a required responsibility of the contractor that gets the job. Presiding Commissioner Lou 1-apaglia said the building permit will be issued from the County's Building Department. Carson Elliff said when the construction begins it will belong to the county and asked, "Do you give yourself a permit for your own project?" 51Page 0 April Term Monday, April 29, 2013 9:55 AM - Presiding Commissioner Lou Lapaglia said we will consult with the County Counselor regarding the building permit. Mel Eakins said the requirements need to be clearly defined forthe Contractors. Mr. Eakins asked, "Who is responsible for the operation of the existing plant during construction of the new facility. Are you going to contract with the homeowners?" Carson Elliff said the ownership of the existing plant will be transferred to the County and it is critical to have the operation agreement in place before the bids are let for the ' new system. Mel Eakins stated he wanted to clarify that the contractors of the new facility are not responsible for the existing plant and asked, "What is the projected cost of the new facility?" Carson said they are separate and the responsibility for the old system is with homeowners. Presiding Commissioner Lou Lapaglia suggested a cost estimate of $ 900,000.00 for the project. Carson Elliff suggested having a temporary note not to exceed $ 500,000.00 to $ 900,000.00. Mel Eakins said most of the questions from the contractors will come two to three weeks prior to the bid opening. Dr. Wang said Guoqiang Liu from Frontier Environmental Technology will answer any questions prior to the bid opening and the answer will be confirmed with Dr. Wang. Mel Eakins suggested having a document stating what is provided by Frontier and the cost to be submitted to all the bidders. Presiding Commissioner Lou Lapaglia and Carson Elliff stated that Guoqiang Uu from Frontier Environmental Technology will have the power to sign any documents an 61Page 0 April Term Monday, April 29,2013 9:55 AM answer all questions in the absence of Dr. Wang prior to the bid opening. Dr. Wang agreed to the statement presented by Presiding Commissioner Lou Lapaglia and Carson Elliff regarding the power of Guoqiang Liu from Frontier Environmental Technology to act on behalf of Dr. Wang in his absence. Spencer Jones asked, "How long after the contractors are selected will you have the financing secured?" The sooner we get the contractors started the less chance for them to pay liquidated damages. Carson Elliff said the hearing is May 13m, and should the plans not change a proposed letter will be sent out for financing and the bids can be obtained in a few days. Presiding Commissioner Lou Lapaglia said for any contractors based in Christian County we want to make sure that we give our people first priority of employment for this project. 3 Eastern Commissioner Ray Weter added that they would still have to submit competitive bids. III. Adjournment The meeting was closed at 2:30 PM The County Commission completed the agenda for the day and will reconvene on May 2,2013. D -AGU) 67. :· Lod Lapaglia/Pr'esi ornmissioner 6 gk)vld. 10) Bill Barnett/Western Commissioner D Ray Weter/Eastern Commissioner 71Page 2. Ry,99:?i e *1-k .... 4-.... + -1 £/ 61-= - I mi RIVER DOWNS WEST WWTF PROJECT MEETING Christian County Courthouse Allabillist:ili. nivcluu,1,0 ¥,go, Mbligwuig wi I.vullig 1 iwkw . ng. viguuge wpvv-,IMMwi,9 .w. ...... .......... ..w-. .............. ......1,¥ 2:00 PM, Monday, April 29, 2013 Meeting Agenda 1. Introducuons 2. Important Dates: a. Pre-Bid Meeting: 10:00 AM on Thursday, May 16, 2013 at this location b. Bid Opening: 10:00 AM on Thursday: May 30, 2013 at this location 3. Advertisement for Bids a. Advertised in Ozark News Leader on Wednesday, April 24, 2013 b. Obtaining prospective bidders c. Mandatory to be a plan holder d. Non-disclosure Agreement with Frontier 4. Project Timeline a. Open Bids May 30, 2013 b. Complete Construction November 15, 2013 5. Uquidated Damages a. In violation for 1 to 30 days: $500/day b. In violation for 31 to 90 days: $1,000/day 0 c. In violation for 91 days and above: $2,500/day 6. Prevailing Wage 7. Bonding and Insurance 8. Lump Sum Bid 9. Sole source equipment 10. Procedure for questions from bidders during bidding process 11. Procedure for issuing addenda during bidding process 12. Wastewater treatment facility closure plan 13. Floodplain Development Permit 14. Building Permit 15. Engineering Report referenced in Section 4.2 16. Operation and maintenance of WWTF during construction 17. Provide a construction cost estimate to bidders 18. Questions during last week of bidding (Dr. Wang out of Country) 19. Additional questions and comments regarding bidding documents 0 20. Update on collection system r¥« 1(0'Cy:64-·r--'.=c et- ·Packet 20: 81 'u -nu=_..- . m,& 1 Christian County Commission 100 West Church St Room 100 • 0 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 2, 2013 7:00 AM The Christian County Courthouse I. Convene The meeting was called to order at 10:15 AM by Presiding Commissioner Lou Lapaglia Att@Rdde.Ndrhe . .i . Tit|*- A-3 ':t - U. st,tai.F' .-"Aftived? Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present II. Agenda Motion/Vote - 10:15 AM Todd Wiesehan-Right of Ways Right-Of-Way Deeds - 05-2-13-1 East Sunset Road-Ozark Special Road District & W. County Une Road-Billings Special Road District 5-2-2013-lA and 5-2-3013-18 The meeting was attended by Commission Secretary Cheryl Mitchell. Todd Wieshan presented the Commission with two right of ways. East Sunset road- Ozark Special Road 0 district and West County Line Road - Billings Special Road District. The Special Road districts have signed off. RESULT: APPROVED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett , Motion/Vote - 1:30 PM Ken Thrasher and Brenda Hobbs Discussion - Board of Adjustment Appointments The meeting was attended by Commission Secretary Cheryl Mitchell and Ken Thrasher. The Commission recommends Ken Thrasher to replace John Boyd on the Board of Adjustment. This appointment is good through 12/31/2014. Ken Thrasher appreciates the support from the commission. Brenda Hobbs did not attend the meeting but agreed to be re-appointed to serve until 12/31/2014. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:35 PM 0 - Reappointment of Brenda Hobbs e 0 April Term Thursday, May 2, 2013 7:00 AM The meeting was attended by Commission Secretary Cheryl Mitchell and Ken Thrasher. The Commission voted to reappoint Brenda Hobbs to the Board of Appeals to serve until 12/31/2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner D. r 1 SECONDER: Bill Barnett, Western Commissionar AYES: ' Lou Lapaglia, Ray*\Meter, Bill Barnett III. Adjournment The meeting was closed at 1:45 PM The agenda meetings were completed and the Commission will reconvene on Monday, May 6, 2013. 6444/ Ft 0;ione] Lod Lapaglia, Presidi(rep:*?432 2 3'- -in:2092;1.' $>hf 45014,2.r#ix,11:6 >j {41 4 twi. >(201*8;;.."1.;: ..i .,71,2.,:421..:ktratrt':*1 .:9· . 423*3444''ya@*47#14 92&014422%#5.*# I .4443·9A.rz·yte#: 14*e $ U .._ .»:lrif, 2***21 42 4*¢62&93&. L. $.441*/2,60011*724*li*milag.filgallememlifi43&#mzmig#,4/11£* pi%2*gft•223=WIMP &20**'4** '*9 44** 1 *4 -6 *2.,P#€7 1*le*:f43%09*4* . , Contract Period: Date of the Award through May 9, 2014 The bidder hereby declares understanding, agreement and certification of compliance to provide 1 items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid, The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between 1 bidder and Christian County. Signature required below confirming understanding ofthis Attachment: 2013 Road Striping Bid (1036 : Bid Opening-Paint Striping of County Roads) statement. Do* Business as @BA) Name Leg;]ame of Entity/Individual Filed with IRS for this Tax ID No. UL<96 41(26*06 At-· 6.-2<5.- Mailing Addfess IRS Form 10® Mailing Address f. A bu IS i City, State, Zip Cb de City State, Zip'Code AUrian villt U-b g'log Aarlanljille , Alo (osID€ Cont*erson Email Address 0 sher; A-(p Q *nal-f. c 0,-n 1- , , // Phone number rax flumoer - FfrA 22- 9339 AiWitorijjId Signpture / j Date / 33 6 =/3 Printed Name Title· r 9-¢0414. .14< p d 4 tut 3 (3) Packet Pg. 5 Tk 2.2.a 0 Specifications for Road Striping Sherwin Williams Hot Line Paint Fed Spec TTP-19520-Must meet or exceed specification with glass beads Please bid the price per foot of striping price per foot Attachment: 2013 Road Striping Bid (1036 : Bid Opening-Paint Striping of County Roads) -- ***Re-striping does not require prevailing wage. New roads being striped for the first time do require prevailing wage. AN-4 6-, Name of bitlder/Company 0 25AQ Signature of owner/repreaer[#N I)ate 0 Packet Pg. 6 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 ApriI Term http://ChristianCountyMO.iqm2.com - Minutes - Monday. May 13, 2013 8:20 AM The Christian County Courthouse L Convene The meeting was called to order at 8:20 AM by Presiding Commissioner Lou Lapaglia Attendee Name : Title , Status . f Arrived,, Lou Lapaglia Presiding Commissioner Present 8:20 AM Ray Weter Eastern Commissioner Present 8:20 AM Bill Barnett Western Commissioner Absent 8:25 AM Cheryl Mitchell Administrative Assisstant Present 8:20 AM Kay Brown County Clerk Present 8:20 AM II. Agenda Motion/Vote - 8:20 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Mlnutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. There were no minutes or financials to approve. f-) Presiding Commissioner Lou Lapaglia called for a motion to continue the minutes to a later date. RESULT: TABLED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 8:30 AM Christian County Commission Discussion - Public Road Easement Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan, Planning and Zoning Administrator. Eastern Commissioner Ray Weter said Monarch Road, known as Farm Road 582, located in the Mark Twain National Forest, was formerly maintained by the county but in recent years, it was determined that Monarch Road is not a county road. The road maintenance has been lacking and there have been complaints from the post office and the school bus drivers. The school buses can't access the road and the post office is considering not delivering mail due to the condition of the road. Commissioner Weter said there was work done on Monarch Road and there is an agreement with the 0 April Term Monday, May 13, 2013 8:20 AM National Forest that we maintain some of the roads within the National Forest. The recent rainy weather has caused some problems and Commissioner Weter contacted the Mark Twain National Forest agents in Ava and Rolla, Missouri. Commissioner Weter said the County Commission has received a road easement agreement that was forwarded to the County Counselor for his review. Eastern Commissioner Ray Weter said Richard Teague has not reviewed this road and would prefer not making a decision until after Mr. Teague has an opportunity to review it. Western Commissioner Bill Barnett said you don't want to accept the road but maintain the road because you do receive national forest money. In the past those funds were used for specific roads inside the Mark Twain National Forest. The National Forest has strict requirements for their roads and the road may become a maintenance money pit. Presiding Commissioner Lou Lapaglia suggested having a continuation of this meeting after they receive a report from the Common 1 Road District Supervisor. Eastern Commissioner Ray Weter made a motion to continue the meeting until an 0 evaluation of the financial and practical aspect of maintenance on Monarch Road can be determined by the Common 1 Road District Supervisor. RESULT: TABLED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Carson Eliff-Attorney for Homeowners of River Downs West Hearing - Public Hearing-River Downs West Subdivision Treatment Facility The meeting was attended by County Counselor John Housley, Bond Attorney Carson Elliff, Todd Wiesehan Planning and Zoning Administrator, Donna Osborn from the Christian County Headliner News, Riverdowns Homeowners: President Richard Eddie, Doug Twigger, Doug Martin, Andrew Lower and Jerry Taylor. Carson Elliff opened the discussion referencing the previous public hearing where 69 lots would be assessed to 67 homeowners. The assessments for the two additional lots, which are vacant, were to be spread over the remaining 67 lots. Mr. Elliffsaid this meeting is to reaffirm the 69 parcels will be assessed to each individual owner. Mr. Elliff recalled that if the two additional lots were sold the property owners would be 0 responsible to pay the fees to connect to the sewer treatment. Mr. Elliff said a letter was sent to the County Commission stating the majority of the homeowners voted to 21Page ..,% -/ 0 April Term Monday, May 13, 2013 8:20 AM assess the property to the rightful owners. He also called the meeting to affirm requesting bids for construction and financing. Carson Elliff presented a list of financial institutions that he will request quotes for the financing of the project. He asked if there were any other lending institutions that the Commission would like added to the list to send him the list. Presiding Commissioner said we previously authorized Carson to proceed with obtaining proposals for the financing. Carson Elliff said the bids would be opened on the same day for the financing and the construction of the facility. Presiding Commissioner Lou Lapaglia called for a vote to affirm the addendum to the assessment rolls from 67 lots to 69 lots to be assessed. RESULT: ADOPTED [UNANIMOUS] MOVER: Lou Lapaglia, Ray Weter 0 SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Bryan Gillman-Captain Detention Center Contract - Telephone & Video Visitation Agreement Signing The meeting was attended by Commission Secretary Cheryl Mitchell and Lieutenant Brandon Bressie . The County Commission met with Lieutenant Brandon Bressie for a recommendation regarding the inmate telephone and video visitation agreement. Lieutenant Brandon Bressie said Captain Gillman was unable to attend the meeting but his recommendation to the Commission is to award the inmate telephone and video visitation to I.C. Solutions. Ueutenant Bressie said the agreement was forwarded to the County Counselor and he approved the agreement. Eastern Commissioner Ray Weter asked Lieutenant Bressie about the option of public visitation. Lieutenant Brandon Bressie said the inmates will continue to have the option to have 0 either public or video visitation. 31Page 0 April Term Monday, May 13, 2013 8:20 AM Presiding Commissioner called for a motion to approve the agreement with I.C. Solutions. The Commission signed the agreement and was attested by the County Clerk. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Darren Condron with MoDOT Discussion - Close Out Meeting for Off-System Bridge Inspections The meeting was attended by Commission Secretary Cheryl Mitchell, Danny Garbee from Billings Special Road District, Common 1 Road District Supervisor Richard Teague and Rick Maggard. The County Commission met with Beth Schaller, Dave O'Connor, Chad Zickefoose and Darren Condron from MODOT and Spencer Jones from Great River Associates to discuss 3 the close out off-system bridge inspections. Mr. Condron reviewed a list of the 59 bridges in the county and he praised the County Commission for the excellent maintenance work. He noted the new paint job on Red Bridge has rust coming through the paint. Presiding commissioner Lou Lapaglia said the company that painted the bridge has been contacted and will be asked to redo the job. He noted the improvements made on Blue Creek Bridge. Mr. Condron said MODOT would like to see Riverside Bridge and Terrill Road Bridge replaced. Presiding Commissioner Lou Lapaglia said Ozark Special Road District has become the owner of the Riverside Bridge. Mr. Connor said the Riverside Bridge is scheduled to open by July 4, 2013, with a concrete slab that will allow all vehicles except ambulances, fire trucks and other heavy 0 vehicles to cross the river. 41Page 0 April Term Monday, May 13, 2013 8:20 AM Presiding Commissioner Lou Lapaglia said we are waiting to hear from the Ozark Special Road District. Presiding Commissioner Lou Lapaglia expressed appreciation to Darren Condron for his review of the County's bridges. Mr. Connor requested a copy of the letter vacating the bridge in Oldfield and transferring it to Mr. McMullin. Motion/Vote - 10:45 AM Tom Lawson-Payroll Clerk Discussion - Benefits Administration Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Chief Deputy Clerk Norma Ryan, Common 1 Road District SuperVisor Richard Teague, Jason Stutesman, Rick Maggard and Rance Burger from the Springfield News-leader. The County Commission met with Chief Deputy Payroll Clerk Tom Lawson to discuss a position for a benefits administrator to assist the county in preparation of the new 0 healthcare program. Mr. Lawson presented a copy of the auditor's findings and recommendations from the audits from 2004 and 2011 and a job description of the duties of the new hire. The findings listed in the audit report indicate the county has a problem with the segregation of duties. This needs to be addressed to prepare for the implementation of the affordable healthcare laws that will go into effect next year. Mr. Lawson has 190 employees that he processes payroll for on a biweekly basis as well as administering human resource duties. He has requested to have a benefit administrator to be in charge over the healthcare benefits, human resource duties and to be cross trained in the payroll process. He said the target date to have someone ready is October 1,2013. Mr. Lawson said he will be 67 years old in two months and plans to work to the end of 2014 and would like to become a part-time employee. He asked the Commission to evaluate and consider this proposal with the projected date of having a trained employee by October 1, 2013. Mr. Lawson said he would like for the Commission to give a yes or no answer within a week or two but please do not respond with the answer "We will take it under advisement" because that means it will not happen. Presiding Commissioner Lou Lapaglia said there are other entities that are hiring 0 additional staff to implement the new affordable healthcare act. Commissioner Lapaglia 51Page 0 April Terrn Monday, May 13, 2013 8:20 AM expressed his concern for the employees that will be changing positions and the need to pass on the knowledge from the current payroll and accounts payable clerks. Commissioner Lapaglia asked, when do you want this individual hired? Mr. Lawson said by July 1, 2013, would be great. Eastern Commissioner Ray Weter said the citizens of Missouri voted against participating in the Obama Care and the state failed to set up exchanges. Because of that, we lost our opportunity to manage our own healthcare processes and the federal government will create exchanges on our behalf instead of us choosing our own. Commissioner Weter said he has attended the affordable health care act seminars and we need someone to ensure the county is in compliance. Chief Payroll Clerk Tom Lawson said he has attended several training classes for the Obama Care. Presiding Commissioner Lou Lapaglia said currently the county pays 100% of the insurance of the employees but if the county doesn't pay the total amount than each employ will have to pay a portion of the costs. This will possibly change the dynamics of our responsibilities. Western Commissioner Bill Barnett said there are still a lot of questions about the Obama Care act. Eastern Commissioner Ray Weter, said in the first part of their tenure, the benefits administrator will be spending time in training. Commissioner Weter asked, "Where will we cut the budget to fund this position?" Presiding Commissioner Lou Lapalia asked for the County Clerk's recommendation. 1 (Kay Brown) replied that it is necessary to have an individual that will assist Tom with the additional job duties of handling Obama care and to be cross trained in the payroll process. A meeting was scheduled for May 20, 2013 at 9:00 a.m. 0 61Page April Term Monday, May 13, 2013 8:20 AM RESULT: TABLED [UNANIMOUSI Next: 5/20/2013 9:00 AM MOVER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 1:00 PM OACAC Board Presentation - One or More Commissioners May be Attending OACAC Meeting 204 E. Elm Street, Ozark, MO - III. Adjournment The meeting was closed at 11:25 AM The agenda meetings were completed and the Commission will reconvene Thursday, May 16th, 2013. 639«f 845 > Lc . iglia, Prepdintommissioner 1J 1/ Ray Wetetr, Eastern Commissioner Bill Barnett, Western Commissioner 0 71Page iseAA SUMOO leA!B-Butieell 0!Iqnd : 2£0 I.) eloA lueulsseSS¥ S.leUMOOLUOH SUMOp.leAQI :luetulpeuv I..:,L P#¢k#Il?ti·* A:j River Downs West Homeowners Association To - Christian County Commission Attn: Lou Lapaglia 4/29/2013 This letter is for the purpose of informing the commission in writing that the River Downs West Homeowners Association had a meeting on 4/23/2013 to vote on how many lots are to be assessed for the construction ofthe waste water treatment fhcility. The majority vote was that 69 (sixty-nine) lots shall be assessed. Thank You, 135 --2.--L.-9 67- 14 7 0 Richard Eddy, President 0 AD#*#*# f 0 INMATE TELEPHONE SERVICES AGREEMENT This Inmate Telephone Services Agreement ("Acreemene) is made by and between Inmate Calling Solutions, LLC, d/Wa ICSolutions ("ICS'), having its principal place of business at 2200 Danbury Street, San Antonio, TX 78217, and Christian County, Missouri (the "Facilitv") having its principal address as set forth on Exhibit A, attached hereto. 1. Term of Contract. This Agreement shall commence on June 252013 (the "Effective Date") and shall remain in force and effect until June 25, 2014. This Agreement may be renewed by Facility for up to six (6) additional terms of one (1) year each upon written notice to ICS prior to the end of the then- current tenn. Notwithstanding the foregoing, either party may terminate this Agreement, based on a material economic change beyond such party's reasonable control, with sixty (60) day's prior written notice. Upon termination of this Agreement, Facility shall immediately cease use of any ICS Equipment provided hereunder. 2. Scope of Services. ICS shall provide comprehensive inmate calling and visitation services for the Christian County Detention Center ('Factlitv') according to the terms and provisions of: a) this Agreement, b) applicable laws, and c) ICS' Proposal to Christian County dated March 27; 2013. 3. Equipment. This Agreement applies to the provision of Equipment by ICS within space provided by 1.--- the Facility at each of the "Service Locations" listed on Exhibit A, attached hereto. The term "Equipment" is defined herein as telephone sets and computer systems and software, all as more fully described on Exhibit B, attached hereto. All Equipment will be new, and shall be installed by properly trained personnel and in a good, workmanlike manner. Any Equipment of ICS Installed upon the premises owned, leased or otherwise under the supervision of Facility, shall remain in all respects the property of ICS. ICS reserves the right to remove or relocate Equipment, which is 0 subjected b recurring vandalism or insufficient usage. ICS shall not exercise such right of removal or relocation unreasonably and, In any case with at least thirty (30) days prior notice to Facility. Upon removal of Equipment by ICS, ICS shall restore the premise to its original condition, ordinary wear and tear excepted. 4. Alteration and Attachments. Facility shall not make alterations or place any attachments to Equipment and Equipment shall not be moved, removed, rendered inoperable or unusable, or made inaccessible to inmates or users by Facility without the express written permission of ICS. 5. Training. ICS shall provide on-site training plus internet-based training at no cost to Facility. 4. Additional training may be provided upon Facility's request based on availability of ICS. 6. Call Rates. ICS shall provide collect calling services to End-Users, on both a pre-paid and post billed basis, at the rates and charges set forth on Exhibit C, attached hereto. ICS reserves the right to establish thresholds for the level of collect call credit to be allowed by the billed consumer. # 7. Commissions to Facility. ICS will install, operate and maintain all Equipment, Installed at Service Locations, at no charge to Fadlity. ICS will pay Facility the commission amounts set forth on Exhibit D, attached hereto (collectively the "Commissions"), in consideration of the Facility granting ICS exclusive rights for the installation and operaUon of Equipment servicing the Facility. No Commissions shall be paid to Facility on amounts relating to taxes, regulatory surcharges such as universal service fund, or other fees and charges not applicable to the billed calls. ICS will pay Commissions to Facility on a monthly basis on or before the first business day occurring 45 days following the end of the month in which such Commissions are earned or accrued. Such Commissions shall be sent to the address designated by Facility or wired to an account designated In writing by Facility for such purpose. 0 Chrlslian County, MI - CONFIDENTIAL- Page 1 of 10 2,:*Rfckat Pg.>94 MK Vf$;frt; 1 2%1.*- b 0 Fadlity agrees that all Commissions are subject to change based on any changes that may be required by the applicable Public Service Commission or any policy, regulation or tariff of a regulatory body having jurisdiction over the public communications contemplated herein. In addition, Commission rates are predicated on Facility maintaining an average daily inmate population of not less than 100 with access to telephones materially consistent with industry practice. 8. Facility shall: ./.1 -- a. Advise ICS of any Location or related premise that has been closed. b. Throughout the term of this Agreement, Including any renewal terms, use ICS as its exclusive provider for all matters relating to inmate telephone services. c. Reasonably protect the Equipment against willful abuse and promptly report any damage, service failure or hazardous conditions to ICS. d. Provide access to existing power and power source, at no cost to ICS, and (the existing) operating environment with reasonable cooling consistent with general office use. e. Provide suitable space and accessibility for inmates' use of telephone services. f. Permit ICS to display reasonable signs furnished by 1CS and not affix or allow to be affixed any other signs, equipment or information to the Equipment. g. Permit reasonable access by ICS to Facility's Locations as reasonably necessary for ICS to install, support and maintain the Equipment. h. Comply with all federal, state and local statutes, rules, regulations, ordinances or codes governing or applicable to the telephone services offered by ICS. 9. Law and Venue. The domestic law of the State of Missouri shall govern the construction, Interpretation and perfonnance of this Agreement and all transactions hereunder. 10. Notices. Any notice or demand required hereunder shall be given or made by mail, postage prepaid, addressed to the respective party at the address first set forth above unless otherwise communicated in writing. 11. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and may not be modified or amended other than by a written instrument executed by both parties. Any orders placed by Facility hereunder shall be Incorporated herein by mutual consent of the parties and shall supplement but not supersede the provisions of this Agreement. The Facility represents and warrants that it has the legal authority to make decisions concerning the provisions of space for telephones placed by ICS at the Service Locations covered by this Agreement and that ICS may rely thereon. This Agreement supersedes any prior written or oral understanding between the parties. 12. Risk of Loss. ICS shall relieve Facility of all risk of loss or damage to Equipment during the periods of transportation and installation of the Equipment. However, Facility shall be responsible for any loss or damage to Equipment located on the premise caused by fault or negligence of Facility, its employees or others under Facility's supervision. Christian County, MI -CONFIDENTIAL- Page 2 of 10 .&,padkf-Pgt '10.: IM:7:.2.W P uff-2545F.41% 13. Default. In the event either party shall be In breach or default of any terms, conditions, or covenants of this Agreement and such breach or default shall continue for a period of thirty (30) days after the giving of written notice thereof by the other party, then, in addition to all other rights and remedies at law or in equity or otherwise, including recovering of attorney fees and court cost, the non-breaching party shall have the right to cancel this Agreement without charge or liability. The waiver of any default hereunder by either party shall not constitute, or be construed as, a waiver of any subsequent default. 14. Assignment. ICS may sub-contract service, installation and billing duties, however, it shall remain at all times responsible for such sub-contracted duties. This Agreement may otherwise only be transferred or assigned by a party with the written consent of the other party, which consent shall not be unreasonably withheld or delayed. 15. Relationship. The parties hereto are independent contractors and this Agreement shall not be construed as a contract of agency or employment. Each party shall be solely responsible for compliance with all laws, rules and regulations and payment of all wages, unemployment, social security and any taxes applicable to such party's employees. Each party represents and warrants that: (a) it Is duly organized, validly existing and in good standing under the laws of the jurisdiction of its formation; (b) the execution, delivery and performance of thls Agreement has been duly authorized by all necessary corporate actions; (c) Its performance hereunder shall be in compliance with applicable state and federal legal and regulatory requirements. 16. Indemnification. ICS shall indemnify, defend and hold harmless Facility from and against any and al! claims, losses, injuries, or demands asserted by third parties (collectively 'Claims") arising from the material breach, negligent acts or misconduct of ICS, its agents or employees, in the performance of any of its obligations hereunder. Except for the foregoing express indemnincation, each party shall bear its own liability and costs of defense for any third party claims. 17. Force Majeure. Either party may suspend all or part of its obligations hereunder and such party shall not otherwise be held responsible for any damages, delays or performance failures caused by acts of God, events of nature, civil disobedience, military action or similar events beyond the reasonable control of such party. 18. Severability. If any of the provisions of this Agreement shall be deemed invalid or unenforceable under the laws of the applicable jurisdiction, such invalidity or unenforceability shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions, and the rights and obligations of ICS and Facility shall be construed and enforced accordingly. 19. Special ADA. ICS will install Equipment In accordance with the Americans with Disabilities Act and any related federal, state and local regulations in effect at the time of installation. ICS shall make any alterations to the Equipment as necessary for its correct operation and/or compliance with applicable laws at no cost to Facility. 20. Limitation of Liability. IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY LOSS OF PROFITS, LOSS OF USE, LOSS OF GOODWILL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES REGARDLESS OF THE FORM OF ANY CLAIM, WHETHER IN CONTRACT OR IN TORT OR WHETHER FROM BREACH OF THIS AGREEMENT, IRRESPECTIVE OF WHETHER SUCH PARTY HAS BEEN ADVISED OR SHOULD BE AWARE OF THE POSSIBILITY OF SUCH DAMAGES. 21. Warranty. Subject to Facility's compliance with its obligations hereunder, Equipment shall be new and free from defects in workmanship and material, shall conforrn to ICS' published specifications in ChrlsUan County, MI - CONFIDENTIAL- Page 3 of 10 *3?461@fpg-1151 *......4•.1 I ¢%5, ... I W.39.1/*£4+ 0/ effect on the date of delivery or as otherwise proposed to Facility in writing, and shall not infringe any patent or trademark. This warranty shall continue while Equipment is In operation at each Location. Facility shall provide ICS with prompt written notification as to the spedfics of any nonconformity or defect and ICS shall have a commercially reasonable timeframe to Investigate such nonconformity or defect. As Facility's sole and exctusive remedy, ICS shall, at ICS' sole option and expense, either: (a) correct any nonconformities or defects which substantially impair the functionality of the Equipment in accordance with the aforesaid specifications; (b) use reasonable efforts to provide a work-around for any reproducible nonconformities or defects which substantially impair the functionality of the Equipment in accordance with the aforesaid specifications; (c) replace such nonconforming or defective Equipment; or (d) promptly refund any amounts paid to ICS by Facility with respect to such nonconforming or defective Equipment upon ICS receipt of such nonconforming or defective Equipment. ICS does not warrant that the operation of the Equipment shall be uninterrupted or error-free. No warranty is made with respect to the use of Equipment on or tn con- nection with equipment or software not provided by ICS. 22. Confidentiality. During the term of this Agreement, each party may disclose to the other certain proprietary information including, without limitation, trade secrets, know how, software, source code, techniques, future product plans, marketing plans, inventions, discoveries, improvements, financial data, business strategies and the terms of this Agreement (collectively, "Confidential Information") of a character identified by the disclosing party as confidential and that should reasonably have been understood by redpient, because of legends or markings, the circumstances of disclosure or the nature of the Information itself, to be proprietary and confidential to the disclosing party. Each party and each of its employees or consultants to whom disclosure is made shall hold all Confidential Information in confidence, and shall not disclose such information to any third party or apply it to uses other than in connection with the pertormance of this Agreement. Each party shall use the same degree of care that It utilizes to protect its own Information of a similar nature, but in any event not less than reasonable duty of care, to prevent the unauthorized use or disclosure of any Confidential Information. A recipient may not alter, decompile, disassemble, reverse engineer, or otherwise modify any Confidential Information received hereunder and the mingling of the Confidential Inforniation with Information of the recipient shall not affect tile confidential nature or ownership of the same as provided hereunder. This Agreement shall Impose no obligation of confidentiality upon a recipient with respect to any portion of the Confidential Information received hereunder which is: (a) now or hereafter, through no unauthorized act or failure to act on recipienrs part, becomes generally known or available; (b) lawfully known to the recipient without an obligation of confidentiality at the time recipient receives the same from the disclosing party, as evidenced by written records; (c) hereafter lawfully furnished to the recipient by a third party without restriction on disdosure; or (d) Independently developed by the recipient without use of the disclosing party's Confidential Information. Nothing In this Agreement shall prevent the receiving party from disclosing Confidential Information to the extent the receiving party is legally compelled to do so by any governmental or judicial agency having jurisdiction. 23. License to Use Software. With respect to the Equipment provided under this Agreement, 1CS hereby grants to Facility a nontransferable, nonexclusive license to instal, store, load, execute, operate, utilize and display (collectively, "Use") the runtime versions of the Enforcer® software in performance of this Agreement including, where applicable to the purposes hereunder, such Use on computers owned by Facility. Such license is specific to the Facility and Location(s) for which the ICS Services are provided and may not be transferred other than through an authorized assignment of thls Areement. Upon the ternlination hereof, this license and all rights of Facility to Use the Enforcer software will expire and terminate. Facility will not transform, decomplie, reverse 4J ChrlsUan County, MI - CONFIDENTIAL - Page4 of 10 'd#Kh'ke¢:pg>lift: $6%92 4.... I # : , 75 2„ ».24.athpv **ars:.s.:--./.» engineer, disassemble or in any way modify any of the Enforcer® software or otherwise detemilne or attempt to determine source code from executable code of any elements of the Enforcer® software. 24. Third Party Software. Third-party software licenses may be contained In certain software included with equipment and may therefore require a click-through acceptance by any users. Such software licenses are Incorporated herein by reference and can be made available upon request. 25. Taxes. ICS shall bear responsibility for its own taxes only and such other costs and expenses arising in connection with the performance of its obligations hereunder. 26. Insurance. At all times during the Term of this Agreement, ICS shall maintain in effect the following types and amounts of Insurance: a. General Liability Insurance: $1,000,000 per occurrence; $1,000,000 personal injury; $2,000,000 general aggregate; $2,000,000 products/completed operations. b. Commercial Automobile Liability: $1,000,000 Combined Single limit. c. Workers' Compensation: ICS shall comply with all workers' compensation requirements for the jurisdictions in which employees/representatives perform applicable duties. ICS shall provide certificates evidencing the above coverage amounts upon request from Facility. 27. Application to Similar Parties. The parties acknowledge that certain counties within the same State as Facility (each an -Affiliated County") may wish to obtain equipment and related services substantially similar to the Equipment and related services set forth herein. ICS may, at no cost or obtigation to Facility, enter into a definitive agreement with an Affiliated County and incorporate the terms and conditions of this Agreement by reference. (Remainder of page intentionally left blank. Signature page and Exhibits follow. Christian County, MI - CONFIDENTIAL - Page 5 of 10 *fbiketj¢41*11 Mt#,I ./2-I €4*A 0 IN WJTNESS WHEREOF, the parties hereto have executed this Agreement by thetr duly authorized representatives on the dates set forth below, and represent and warrant that they have full authority to execute this Agreement on behalf of their respective parties: Inmate Calling Solutions, LLC Christian County, Missouri (SIgnature) (Signature) (Plinted Name) (Printed Name) (TiuM (Title) (Date) (Date) 0 Christian County, MI - CONFIDENTIAL - Page 6 of 10 i.ii,Pa#keD#ki, 14.',c. irve:ix.'FF. pilf@k 42&4.a.3* 0 Exhibit A - FacIlltv Addresses Principle Business Address fused for all notices hereunder): Christian County Commission 100 W. Church Street - Room 100 Ozark, Missouri 65721 Facilitv Location/Equipment to be shlnped to: Christian County Detention Center 110 West Elm Street - - -r----1.- 1. Ozark, Missouri 65721 Commissions to be paid to: 0 Christian County Commission 100 W. Church Street- Room 100 Ozark, Missouri 65721 3 Chris#an County, MI -CONFIDENTIAL- Page 7 of 10 t>i :packet pg:154. 'nE:-':5.Br*. Exhibit B - Equipment ICS shall provide the following services, equipment and configured features: Enforcer® Centralized Call Processing System o Monitoring & Recording of Inmate Telephones o Interface to JMS for Inmate ID\PIN Information o Interface to Keefe Commissary for Directlink Trust Cardless Debit o Inteiface to Keefe Commissary for Commissary Phone Order Entry o Investigator™ Pre-Call Voice Print Technology o Paperless Grievance Reporting & Response 0 15 x Stainless Steel Inmate Telephones 0 2 x Hands Free Phone 0 1 x Workstations 0 1 x Equipment Rack l--- 0 1 x Adtran IP Gateways 0 1 x Managed Switch 0 1 x Firewall 0 1 x UPS + Power Management Module 0 1 x Cable Connector Package Vizvox Video VIsitation System ----- 0 8 x Watchman G3 Video Visltation Units o VizVox Servers & Network Switches o VizVox Visitor Registration Module o VizVox Visitation Scheduling Module o VIzVox Control Workstation o Remote Visitation Enabled o JMS Interface o Visitation Monitoring & Recording o VizVox Storage Server o Cabling, Conduit, Installation & Training o System Support & Maintenance through term of Agreement & any renewal term. Optional Features (select as applicable) o Inmate Voicemail LXJ YES L_]NO • $1.00 Per Voicemail charged to Consumer • 50% Commission Pald to Facility L.1 YES r _ 1 NO o InvestigatorPRO • $0.02 per minute - Non Commissionable Fee o Remote Visitation f &1 YES L _1 No • $20.00 Per 30 Minute Remote Session • 50% Commission Paid to Facility (ICSolutions will provide the necessary bandwidth to support Remote Visitations) Christian Counw, MI - CONFIDENTIAL - Page 8 of 10 1@§1'PER,tp< 16 <' ./.94+'¢35¢1§4&4' 2323,8.80? Exhibit C - Call Rates The following rates apply to Collect, Pre paid Collect, Debit & Calling Card calls from Service Locations: Discounted Calling Rates . 7 Call Tvpe ·· Surchame Per MInute glame Local $0.00 $0.30 Intra-LATA $0.00 $0.30 Inter-LATA $0.00 $0.30 Intrastate $0.00 $0.30 Interstate $0.00 $0.30 International (Debit $0.00 - $1.00 Only) NOTES: Domestic interstate rates apply jor calls to U.S. territories including American Samoa, Guam. Northern Mariana Islands, Puerto Rico and U.S. Virgin Islands. Al! non-U.S. destinations are rated as international. Call rates shown do ilot litclitde local, county, state aiidfede,·al taxes, reguialoil,fees and billingfees. Additional (Non-commissionable) Service Fees: Bill Statement Fee: $2.49 per Month (Collect Only) Prepaid Account Funding Fee: $6.95 per Transaction Refund Fee: $2.99 per Refund Christian County, MI -CONFIDENTIAL - · Page 9 of 10 tipa€kdy.Pgj!7 f. R I' ' /7 ../.*109 'Efili23094 0 Exhibit D - Commissions During the first three (3) years (initial term plus the first two renewal terms, if applicable) of this Agreement, ICS shall pay to Facility a Commission equal to 35% of the gross revenue for al] call types generated from Facility's Service Locations. Commencing with the fourth year (third renewal term), if applicable, the Commission percentage shall increase to 65% and remain at such rate for each subsequent renewal term of this Agreement. Note: Commissions shallbe made payable and sent to the address so dosignated on ExhibH A to thls Agreement. -r D 0 Christian County, MI - CONFIDENTIAL- Page 1001 10 Ci,adket Pg.182 e *< . V '*gtti: 4 f 2.4iajr.ch: ht?*Abs#44 /0 DATED: Inmate Calling Solutions LLC DATED: EL-- 13-13 : Commissioner 87* Ste*JI DATED: 3--/3 - /3 Bill Barnett, Western Commissioner DATED: 53/43 4 111£ 1 L Ray Wetr, Eastern Commissioner COUNTY CLERK: Kay Brow?r Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose ofthe appropriation to which it is to be charged and that there is an unencumbered balance of anticiphted revenue appropriated for payment of same. Susan G. "Sam" Yarnell Christiff County Ay#itor -71, John ly7 #06;h3*,Wtojey at Law 901§#Louis S*Nt 29}° Floor 565,266 Spri*field, M< Phone: 417-4669177 Fax: 417-864,1'752 0 pacRetpg.,19<311 15'61 Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 D April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, May 16, 2013 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title -. 2 € Status ' Arrived; Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Julia Maples Administrative Assisstant Present Kay Brown County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples and Assistant Prosecutor Donovan Dobbs. 3 Presiding Commissioner Lou Lapaglia called for a motion to approve the May 13, 2013 minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:01 AM Donovan Dobbs Discussion - V.O.C.A. Grant Application The meeting was attended by Commission Secretary Julia Maples and Assistant Prosecutor Donovan Dobbs. Assistant Prosecutor Donovan Dobbs presented the VOCA grant to fund one a victim advocate position that is up for renewal and must be submitted by midnight tonight. Mr. Dobbs is requesting approval from the Commission to apply for a two year grant for a total amount of $82,928.72. There is a twenty percent match required which is $ 16,596.46 and the remaining balance of $ 66,385.80 will be supplied by the grant. The grant contains an additional 3% raise to compensate the victim's advocate which is the 0 only means this position would receive a raise in pay. 7. 0 April Term Thursday, May 16, 2013 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:01 AM Spencer Jones-Great River Associates Discussion - Pre-Bid Meeting Riverdowns The meeting was attended by Commission Secretary Julia Maples, Dr. Wang and Guoqiang Liu from Frontier, Attorney Carson Elliff, Riverdowns Homeowners: Richard Eddy, Mike Burros, Victor Rosetta President of Rosetta Construction, Michael A. Atkinson from Rolla Bobcat Services and Todd Wiesehan, Planning and Zoning Administrator. The County Commission met with Mel Eakins, Shawn Berry and Spencer Jones from Great River Associates, Attorney Carson Elliff and Dr. Wang and Guoqiang Liu from Frontier for a pre-bid meeting. Shawn Berry passed out the pre-bid agenda to everyone present at the meeting. Mel Eakins announced the meeting is being tape recorded so anyone that missed the meeting could listen to what is discussed. Mr. Eakins said the meeting is in regards to the waste water replacement plant for the Riverdowns West Subdivision that is located North of Nixa. The project owner is Christian County. The plans are available on CD and the bid opening is scheduled for May 30, 2013. The requirements for submitting a bid are listed in the pre-bid agenda that is attached. There will be a fifteen year warranty agreement for the project and ten percent of the cost will be held until final completion of the work and the owner is satisfied. The project must be completed by November 15, 2013 or fines will be assessed. Eastern Commissioner Ray Weter asked, "What is our contingency plan should there be a power failure." Dr. Wang said there is no back-up power supply. Mike Burros said we would need a propane generator as a backup. Mel Eakins said we will have an addendum to the bid to include a propane generator with an automatic switching mechanism as a permanent fixture. D 21Page April Term Thursday, May 16, 2013 8:55 AM Dr. Wang said he would supply the specifications for the generator. Victor Rosetta asked who will carry the warranty bond on the construction, if the system fails who is responsible. Mel Eakins said the purpose of this meeting is to get everyone together for any questions from the contractors. Dr. Wang said he will personally give a 15 year warranty on the system but the pumps would be warranted through the manufacturer. Presiding Commissioner Lou Lapaglia asked who is responsible for the entire project and who will be responsible for the warranty. Mike Burros said the homeowners want a one year warranty for the construction but the majority of the warranty should rest with Frontier. Mel Eakins said we will discuss this and make the necessary changes. Victor Rosetta said there are some problems with the dimensions of the building the plan indicates there are 10 inch walls and 16 inch walls. Mr. Rosetta also had concern for the type and size of piping shown in the plans that they won't work with this system and the air exchange. He said this is a conceptual drawing but not a plan with specific dimensions. Presiding Commissioner Lou Lapaglia asked will the workers have workers comp insurance so the county will not be liable. Michael A. Atkinson asked have the under ground power lines been marked by Dig Right. Spencer Jones asked Dr. Wang for clarification on the project. Mel Eakins designated Dr. Wang of Frontier as the responsible party for the design work and Great River Associates will serve as a third party administrator for the county. 31Page April Term Thursday, May 16, 2013 835'AM 0 Victor Rosetta said the site plan does not show utility easements. Eastern Commissioner Ray Weter asked will the plans and specs be completed by May 30, 2013. Presiding Commissioner Lou Lapaglia asked will the completion date of Nov. 15, 2013 be feasible. . Victor Rosetta said the plans are not complete and there are no dimensions for the yard pipe, pumps, blowers, and air admissions. For the building design. There are no costs attributed to permits, the abandonment of the old plant and installation of the new facility. To what limits are they going to install the pipes and the hard wiring and who will furnish the electricity. The proper generator has to be sized and there is an additional cost to have a fail over switch installed. Presiding Commissioner Lou Lapaglia said he is very disappointed with the many 0 problems and the lack of specific dimensions. Commissioner Lapaglia said the completion date will have to be moved back and the finance institutions will have to be contacted due to any changes of cost. Patrick Capron of Branco Enterprises said the piping has lots of missing parts and pieces. Presiding Commissioner Lou Lapaglia suggested revising the completion date with DNR. Spencer Jones said Great River Associates will gather the questions and details and present them to Dr. Wang for answers. Spencer Jones asked Dr. Wang could he provide the information needed so the contractors can present a complete bid. Eastern Commissioner Ray Weter asked, "Where do we go from here?" Commissioner Weter said the Commission are not engineers and the discussion should not include them with respect to the engineering. Mike Burros asked Mel Eakins, could the piping and the missing parts be completed before we send the plans and specs to DNR again. 0 41Page April Terrn Thursday, May 16, 2013 8:55 AM Spencer Jones said they have never had the opportunity for a full review of the plan. In a week Great Rivers Associates could give more information and coordinate with Frontier and DNR to extend the date of completion. Mike Burros said we need plans for the building and the size and kind of pipes needed. Spencer Jones said, we will not meet the deadline to open bids on May 30, 2013. Mr. Jones asked how much of the total cost of the proposal is designated for building construction and how much is designated for engineering costs? Carson Elliff said there is allotted $ 500,000.00 for the building. Spencer Jones requested to have a meeting with the Commission, Frontier, and the Homeowners Presiding Commissioner Lou Lapaglia asked Julia to contact the banks and notify them that the project will be delayed until further notice. Michael A. Atkinson from Rolla Bobcat Service, asked is it possible to keep from dealing with the Department of Natural Resources. Spencer asked to schedule another meeting to go over a complete plan. We need to have completed plans to submit to DNR. Mr. Jones said DNR is not interested in the construction of the facility but how the facility functions. We will take the list of questions from the contractors and give it to Dr. Wang. Mel Eakins asked how much time is needed to put this project together. Spencer will contact DNR and will share al[ the construction details. Spencer Jones said that Tim Canter said the project would be warranted for 15 years. Spencer Jones asked Dr. Wang, will Frontier provide a bond of $ 750,000.00 to cover the plant in the event the facility fails and the county could obtain the funds. Dr. Wang said he would give his personal guarantee but doesn't know how to give any other guarantee. 51Page 0 April Term Thursday, May 16, 2013 8:55 AM Spencer Jones suggested delaying the May 30, 2013 meeting. Presiding Commissioner Lou Lapaglia called for a motion to delay any agreement for the treatment plant until a later decision meeting and the May 30 meeting has been cancelled. Great River Associates will be the point man for the County. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 11:45 AM The agenda meetings were completed and the Commission will reconvene Monday, May 20th, 2013. 042 6 L 0 Lou Lapaglia, Presiding r nmissioner 1 kfo'-1 (Cldt Ray WeteG Eastern Commissioner iNO (88,0 Bill Barnett, Western Commissioner 0 61Page f* fy.13?61*im "'h. *.t/Me i.: 27.·d 'L , VOCA CERTIFIED ASSURANCES & SPECIAL CONDITIONS AGENCY NAME: «ApplicanLAgency» PROJECT TITLE: «Pro,leccritle» The Subgrantee 15 subject to compliance with the following assurances: 1. Laws, Orders, Circulars and Regulations: The Subgrantee agrees to comply, and assure that all its subcontractors will comply, with the applicable provisions ofTitle I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended: the Victims of Crime Act (VOCA) of 1984,42 U.S.C. 10603 (a)(2) and (b)(1) and (2) and the applicable Program Guidelines and Regulations; the Missouri Department of Public Safety VOCA Request f6r Proposal and Application Packet for the specified contract period; ' the financial and administrative requirements set forth in the current edition of the Office of Justice Programs Financial Guide; and all other applicable federal und State laws, orders, circulars or regulations as they pertain to the use of VOCA and match funds. 2, Services to Victims of Domestic and/or Sexual Violence and their children: The Subgrantcc, i f providing services to victims of domestic and/or sexual violence and their children through this contract, shall comply with the service standards and guidelines Ect forth by the Missouri Coalition Against Domestic and Sexual Violence Service Standards and Guidelines for Domestic Violence Programs and/or Sexual Violence Programs, as they relate to tho provision ofservices required herein. 3. Services to All Other Victims of Crime: The Subgrantec, if not primarily providing services to victims of domestic and/or sexual violence through this contract, shall comply with the program standards and guidelines set forth by the Missouri Department of Public Safcly Crime Victim Services Unit Program Standards and Guidelines, as they relate lo the provision of services required herein. 4. Civil Rights information: The Subgrantee agrees to collect and maintain information on race, sex, national origin, age, and disability of recipients ofassistance, where such information is voluntarily furnished by those receiving assistance. 5. Coordination of activities: The Subgrantee shall fully coordinateall activities in the perfonnance of the project with those ofthe Missouri Department of Public Safety, Office ofthe Director. 6. Non-Supplantatlon: The Subgrantee assures that federal VOCA funds mado availablo will not be used to supplant state and local funds, but will be used to increase the amounts ofsuch funds that would, in the absence of federal funds, be made available for the activities of this project, 7. Data Collection: The Subgrantee assures that it shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as the Missouri Department of Public Safety, Office of the Director, may require. This includes any additional information that maybe necessary in follow-up to monitoring and/or audit issues, and in response to requests from the Department ofiustice, Office of Justice Programs. 8. Access to Records: The Subgrantee authorizes the Missouri Department of Public Safety and/or the Office for Victims of Crime and/or tho Office of the Comptroller, and its representatives, access to and the right to examine all records, books, paper or documents related to the VOCA grant. 9. Equal Employment Opportunity Program: The Subgrantee assures that, if required to formulate an Equal'Employment Opportunky Program (EEOP) in accordance with 28 CFR 42.301 et.seq., it will submit a ceitification to the Missouri Department of Public Safety that it has a current EEOP on file that meets the requirements therein. 10. Drug-Free Workplace Actof 1988: The Subgrnntcc assures that it will comply, and all its subcontractors will comply, with the Drug-Free Workplace Act of 1988. The Law further requires that all individual contractors and grant recipients, regardless of dollar amount/value ofthe contract or gmnt, comply with the Law. 11. Discrimination Prohibited: The Subgrantee assures that it will comply, and all its subcontractors will comply, with the non- discrimination requirements of the omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or the Victims of Crimc Act (as applicable) which prohibits discrimination in federally funded programs on the basis of race, color, national origin, religion or sex; Title VI of the Civil Rights Act of 1964, as amended which prohibits discrimination on the basis of race, color, or nation origin (includes limited IEnglish proficiency - LEP) in federally funded programs; Section 504 of the Rehabilitation Act of 1973, as aincnded which prohibits discrimination in federally funded programs on the basis of disability; Subtitle A, Title H of the Americans with Disability Act (ADA) (1990) which prohibits discrimination on the basis of disability; Title 1X of the Education Amendments of 1972 which prohibits discrimination in federally funded programs on the basis of sex; tho Age Discrimination Act of 1975 which prohibits discrimination in federally funded programs on the basis of age; Department 4: 1 . iPacket pg. 7 + 1 01#**Mu*t +i,ifi of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination 28 CFR Part 35 and Part 39. The Subgrantee assures that, in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin (including limited English proficiency), age, disability or sex against a recipient of funds, the recipient will forward a copy of the finding to tile Office of Civil Rights (OCR) of the Office ofJustice Programs, U.S. Department ofJustice. 12. Limited English proficiency (LEP): The Subgrantee assures that, in accordance with Department of Justice Guidance pertaining to Title Vl of the Civil Rights Act of 1964,42 U.S,C. § 2000d, recipients of Federal finandial assistance must take reasonable steps to provide meaningful access to their progmms and activities for persons with limited English proficiency (LEP). , "Meaningful access" will generally involve some combination of oral interprelation services und written Wonslation of vital documents. 13. Faith-based Organizations: Such organizations applying for and receiving federal funds must ensure that services are offered to all crime victims without regard to religious affiliation, that federal funds are not used for inherently religious activities - that these activities must be held separately from the federally funded activities and that the receipt of services is not contingent upon participation in a religious activity or event, 14, Audit Requirement: An audit is required for the Agency fiscal year when FEDERAL financial assistance (which consists of ALL funds received the Federal Government or federal funds passed through state agencies), of $500,000 or more is expended by the applicant agency. If an audit is required, applicant assures that such audit will be submitted to the MO Dept. of Public Safety, Office of the Director. Ifapplicant receives multiple grants through the MO Dept. of Public Safety and a current audit has already been submitted, a letter from applicant with the corresponding audit dates can bc submitted in lieu of a copy of the audit. 15. Timesheets Requirement: The applicant assures that, all project personnel funded through the VOCA grant (federal or local funds) will maintain timeshects that detail 100% of their time along with the activities/services provided. These timesheets must be provided to DPS personnel upon request. 16, Historic Preservation Act: Subgrantees must be in compliance with the National Historic Preservation Act (16 USC 470) stating that you must consult the State Historic Preservation Officer to identify protected propeities and agrcc to avoid or mitigate adverse effects to such properties. 17. Fair Labor Standards Ac{: All recipients of federal funds will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. 18. Client-Counselor Conndentinlity: The Subgrantes assures that they will malntain confidentiality of client-counselor information as required by state and federal law 19. Confidentiality of Research Information: The Subgrantee assures that except as otherwise provided by federal law, they shall not usc or reveal any research or statistical information furnished under this program by any person identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with VOCA. Such information, and any copy of such information shall be immune from legal process and shall not, without the consent of the pct·son furnishing such information, be admitted as evidence or used for any purpose in any action, suit, or other judicial, legislative, or adininistrative proceeding. See Section 1407(d) of'VOCA codified at 42 U.S.C. 10604. 20. Injury or Damage: The Subgrantco agrees that they will be respongible for any and al! injury or damage as o result of any service rendered under the tcrms and conditions of the conlnct. In addition to the liability imposed upon the Subgrantee on the account of personal Injury, bodily injuty (inctuding death) or property damage suffered as u result of the S¢lbgrantee's performance under the contrnct, the Subgrantee assumes the obligation to save the Department of Public Safety (DPS) and the Office of the Director, inc[uding its officers, employees and representatives, harmless and to indemnify DPS and tho Office of the Director, including its officers, employees and representatives, from every expense, liability or payment arising out of such negligent act. The Subgrantee also agrees to hold DPS and the Office of the Director, including its officers, cmptoyccs and representatives, harmless for any negligent act or omission committed by any subcontractor or other person employed by or upider the supervision of the Subgrantee under the terms of the contract. 21. Printed Materials: All materials and publications (written, visual, or sound) resulting from award activities shall contain the following statements: "Thls project was supported by funding made available through the Victims of Crime Act administered by the Missouri Department or Public Safety, Oface ofille Director." The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Missouri Department of Public Safety, Office ofthe Director. tGpaiketpg. 8.1 22. Relationship: The Subgrantee agrees that they will represent themselves to be an independent Subgrantcc offering such services to the goncm| public and shall not represent themselves or their employees to be employees of the Office of the Director or the Department of Pubtic Safety. Tlwrefore, the Subgrantee shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers' compensation, employee insurance, minimum wage requirements, overtime, etc., and agrcc to indemnify, save, and hold the Office of the Director and the Department of Public Safety, its officers, agents, and employees, harmles, from and against, any and alt loss; cost (including attorney fees); and damage of any kind related to such matters. 23. Law Enforcement Certincation: [f the Subgiantec is a law enforcement agency, the Subgranteo assures that the agency is in compliance with sections 590.100 to 590.180, RSMo. Section 590,180, subsection 2 states that "any law enforcement agency which employs a peace officer who is not certified as required by sections 590.100 to 590.180 shall not be eligible to receivo state or federal funds which woutd otherwise be paid to it for purposes of training and certieing peace officers or for other law enforcement, safety or criminal justice purposes." 24. Uniform Crime Reporting and Racial Proming: tfthe Subgranteeis a law enforcement agency, the Subgrantce assures that the agency iN in compliance with the provisions of Section 43.505, RSMo relating to uniform crime tvporting, and Section 590.650, RSMo relating to racial profiling. 25. Intoxication-Related Trafllc Offenses: If the Subgrantee is a law enforcement agency, the Subgrantee assures it is in full compliance with the provisions of Section 577.005, RSMo relating to the adoption of a written policy to forward arrest information for all intoxication-related traffic offenses to the central repository as required by section 43.503, RSMo. Ifthc Subgrantee is a county prosecuting attorney or municipal prosecutor, the Subgrantee assures it is in full compliance with the provisions of Section 577.005, RSMo relating to the adoption of n written policy to forward charge information for all intoxication-related traffic offenses to the central repository as required by section 43.503, RSMo. 26. Code of Professional Eth[es: The Subgrantee shall comply with and assures that the program adheres to tho Missouri Department of Public Safety Code of Professional Ethics for Victim Service Provider Subgrantees. 27. Victims' Rights Compliance: Tho Subgrantee assures that it will provide tho cllgible direct victim services, as may be required, set forth in Missouri's Constitutional Amendment for Victims' Rights and Section 595,209, RSMo. (These eligible direct victim services do not include general witness assistance). .. 28. Criminal Activity: The Subgrantee assurea thot they will formally report to the Missouri Department of Public Safety within 48 hours of notification that a Department of Public Safety gimit-funded individual is arrested for or formally charged with a misdemeanor or felony regardless if the criminal 'offense Is related to the individual's employment. The Department of Pubtic Safety irserves the right to suspend or terminate grnnt funding pending the adjudication of the criminal o ffense, The Subgrantee shall not make false statements or claims in connection with any Office of Justice Programs or DPS state funded grant. The result of such false statements or claims includes fines, imprisonment, and debarment from participating in state and federal grants or contract, and/or other remedy by law. The Subgrantee must promptty r efer to the Department of J usti ce, Office of I nspector G eneral and/or the Missouri DPS any credible evidence that a principal, employee, agent, contractor, subgrantee, -- subcontractor, or other person has either: 1. Submitted a false claim for grant funds under the False Claims Act or 2. Committed a criminal or clvil violation oflaws pertaining to fraud, connict of inierest, bribery, gratuity, or similar misconduct Involving grant funds For recipients of federal grant funding, potential fraud, waste, abuse, or misconduct must bc reported to the OIG and DPS by mail at: Office of Inspector General Office of Justice Programs and Investigations Div. 950 Pennsylvania Avenue, N.W., Room 4706 Washington, D.C. 20530 Missouri Department of Public Safety Office of the Director Attention: Crime Victim Servtces Unit P,O. Box 749 Jefferson City, MO 65102-0749 :' 'Packet Pg. 9 44£2(34 30)§.in:r.I/* For recipients o f slate grant funding, potential fraud, waste, abuse, or misconduct must be reported to the DPS by mall at the above noted address, The Department of Pub f ic Safety reserver the right to suspend or terminate graot funding pending Ihe adjudication of the criminal offense, 29. Lobbying: Subgrantee underslands and agrees that it cannot lisc any federal or state funds, eltlier directly or indirectly. in support of the enactment, repeal, modification or adoption ofony law, regulation or policy, al any love! of government. Applicants for DPS awards with total costs expected to exceed $100,000 are required to certify lint (1) they have not made, and will not make, sucha prohibited payment, (2) they will be responsible for reporting the use of non-appropriated funds for such purposes, and (3) thcy will include thesc requirements in consortium agreements and contracts under grants that wit[ exceed $1 00,000 0nd obtain necessary certifications from those consortium participants and contiactors. The signature ofthe authorized organizational official on the application serves as the required certification of compliance for the applicant organization, DPS appropriated funds may not be used to pay the salary or expenses ofan employee of a gmntee, consortium participant, or contractor or those of an agent related to any activity designed to influence legislatioil or appropriations pending before Congrcs, orany State legislature. 30. Texting While DrlvIng: Pursuant to Executive Order 13513, "Federal Leadersh ip on Reducing Text Messnging Whitc Driving," 74 Fed. Reg. 51225 (October 1,2009), the Department encourages sub-recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 31. Renewal: An award of contract, entered into as a result of this application, shall not bind or purport to bind the Department of Public Safety for any contractual commitment in excess of the original contract period contained in such an award of contract. However, the Department of Public Safety shall havo the right, at its sole discretion, to renew any such award of contract on n year-to-year basis. Should the Depattment of Public Safety exercise its right to renew the contract, the renewal shall be subject to the terms set forth by tic Department of Public Safet y in the documents developed for auchrenewal, Failure to comply with such [erms set forth by the Department of Public Safety will result in the forfeiture ofsuch a renewal option. ' 32. Fund Availability: It is understood and agreed upon that, in the event funds from state and/or federal sources are not appropriated and continued at an aggregate level sufficient go cover the contract costs, or in the event ofa change in federaf or state laws retevant tothese costs, the obligations of each party hereunder shall thereupon be terminated immediately upon receipt of writtennotice, 33, Debarnient, suspension, and other responsibittly matters (direct recipient): As required by Executive Order 12549, Deberment and Suspensions, and hnplemented at 28 CFR Part 67, for prospective participants in primary Covered transactions, as defined at 28 CFR Part 67, Section 67.510 1. ThcApplicant certifies Ihat it and its principles: a) Arenotpresently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal coud, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not within a three-year period preceding this application been convicted ofor had a civil judgment rendered against them for commission ofibud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theR, forgery, bribery, falsificalion or destruction ofrecords, moking false statements or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or Local) with commission of any of tile of(anses enumerated in paragraph (lxb) of this certification; and d) Have not within a three year period preceding this application had one or more public transactions (Federal, State, or Local) terminated for cause or default; and 2. Where the Applicant is unable to certify to any of tho statements in this certification, he or she shall attach an explanation to this application. 34. Temihiation of Awaid: Tlic Missouri Department of Publle Safety, Office of the Director reserves the right to terminate any contract entered into as a tesuit of tliis application at its sole discretion and without penalty or recourse by giving written notice to the Subgrnntec, In the event of termination pursuant to this paragraph, all documents, daia, und reports prepared by the Subgrantee under ihe contract shall, at the option of the Missouri Department of Public Safety, become property of the State of .freacket ptill o i @q.0/ I.1. I fN Missouri. The Subgrantec shall be entitled to receive just and equitable compensation for that work coinpletcd prior to the e ffective date of termination. In the event that the Missouri Department of Public Safety determines l[Int a Contractor is operating in a manner inconsiste,it with the provisiolls of the application or is failing to con*ly with tile applicable regulations, the Missouri Department ofPublic Safety may permanently or temporarily terminate tile contract. If this occurs, the Contractor has the right loan appeal hearing. 4 the event a contract is permanently terminated, the Missouri Department of Public Safety may take action as deemed approptiate to recover any portion of the contract funds remaining or an amount equal to tile portion of the contract funds wrongfally used. 35. Annual Performance Report: The Subgrnntee agrees to provide information on the activities supported and an assessment of the effects that the VOCA victim assistance funds have had on services to crime victims for a one year period October I through September 30. This information will be submitted annually on the DPS "VOCA Annual Performance Report" no later thon October f5 ofcach year. Attachment: 2013-2015 VOCA GRANT CIO58 : V.O.CA, Grant Application) The Subgrantee Itereby certltles, by signature, acceptanee of the terms and conditions spectiled or incorporated by reference herein, including those stated In the contruct application, A 49-th, r,16-/.3- W X 7-8-6 DATE Ptbject Director DATE Kull,Jorized Ome!11 v i Packet Pg. 11 $[0"2316(.. U*1 Nt#IL /# /0 RIVER DOWNS WEST - WASTEWATER TREATMENT PLANT Pre-Bid Meeting Agenda Christian County Commission Office 10:00 AM, Thursday, May 16, 2013 1. Introductions 2. Pre-Bid Meeting Introduction a. Pre-bid meeting sign in sheet b. Audio recording of pre-bid meeting c: Project Location: Attachment: Riverdowns West pre-bid agenda (1059 : Pre-Bid Meeting Riverdowns) i. The project is located in River Downs West Subdivision in Christian County, MO. The subdivision is located along State Highway AA just northwest of Nixa, MO. d. Project Description: i. The construction of one complete alternating aerobic-anoxic (AAA) activated sludge wastewater treatment facility to provide advanced treatment of the daily wastewater f[ow. The treatment facility shall include a plant enclosure, a bar screen, an equalization tank, a primary aeration basin (aBBR), polishlng aeration basin/final clarifier/sludge holding tank (tri-tank), a UV dIsinfection system, and a Parshall flume for flow rate measurement, as well as all the necessary plumbing, piping and mechanical equipment. Project Owner: Christian County 3. Electronic Documents a. Bids will be accepted from registered plan holders only. b. Contract Documents available on CD from GRA Bid Opening a. Bid opening held at 10:00 AM on Thursday, May 30, 2013 at same location. b. Forms to be turned in with bid i. Tum in Signature of Bidder, Noncollusion Affidavit, Bid Form, Blddefs Acknowledgment, and Bid Bond forms with bid. Bids shall be submitted with Name of Contractor, Name of Project, Name of Owner, Address of Owner, and Date/Time of Bid Opening clearly marked on the outside of a seated envelope. c. All bidder's must execute the Non-Disclosure affidavit with Frontier Environmental Technologies 5. Addenda and Interpretations 6. Time of Completion and LIquidated Damages a. Project Fully Complete on or before November 15, 2013 b. Davs of Violation Amount of Penaltv 1 to 30 Days $500 Per Day 31 to 90 Days $1,000 Per Day 91 Days and Above $2,500 Per Day c. Rain day requirements 7. Warranty Period on Project 8, Retainage 9. Alternative Suppliers Must Be Pre-Approved a. Parshall Flume by Jacobs Manufacturing - awaiting MoDNR approval 10. Frontier Scope of Work and Fee Packet'Pg. 12 442:3.a),Sili 11. WWTF Enclosure The aBBR, Tri-tank, UV and flow measurement, along with all the mechanical and control components, will be enclosed within and 8" split-face block building that gives at least 7' of headspace above all potential walkways. In addition, the building must have fans and vents that provide a minimum air-exchange rate of one full exchange every four minutes. HVAC must be provided for the room housing the control panel and associated electronics, and adequate lighting should be provided throughout. Footings, egress, and roof load design must abide by Christian County Building Codes. Contactor is responsible for all plans, designs, applications, and permit fees associated with this enclosure. 12. Existing WWTF Closure Plan 13. Contractor's Questions ( Packet Pg. 13 il„*1 3 b'#f.ET .4·14,/-.i I ·C CHQI&TIAN COUNTY Lon Lapaglia 0 Presiding Commission, COMASION Bill Barnett Western Commissione 100 W. Churd &rect, Eloom 100 Ozark Magari 65'721 Ray Weter Phone: 41'Z-5814112 o Fax: 417-581-9324 Eastern Commissions May 16,2013 RE: Request for Proposals Regarding Temporary Note for River Downs West Neighborhood Improvement District Dear sir or madam, Christian County, Missouri (the ':County") is considering the issuance of a temporary note 0 pursuant to Section 67.471 RSMo., as amended, to pay certain costs related to a sewer improvement project in the River Downs West Neighborhood Improvement District. It is anticipated that the amount of the temporary note will not exceed $905,000, with a maturity date of December 31, 2013. After completion of the project, the total costs of the sewer improvement project will be calculated and the County will issue bonds in accordance with Chapter 67 RSMo., as amended, in the amount of the total costs with a portion of the proceeds of such bonds being used to pay the principal and interest due on the temporary note. It is anticipated that the temporary note will be issued prior'to July 1,2013. The County will consider proposals forthe purchase ofsuch temporary note to provide the funds for the construction of the sewer improvements. If your firm decides to submit a proposals please include details in your proposal regarding all interest amounts payable pursuant to the temporary notes and any other costs and fees that will be charged in regard to the purchase ofthe temporary note. (including such costs as underwriting costs, preparation of any offering documents, legal fees, paying agent/trustee fees, CUSIP assignment fees or any other type of cost or fee). Carson Elliff, with the law firm of Yates, Mauck, Bohrer, Elliff & Fels, P.C., as special counsel, shall provide an opinion that the interest payable pursuant to the temporary note shall be tax exempt, and the financing will be bank qualified. The fee for special counsel will be paid from the proceeds of the temporary note. 0 Page 1 of2 Website: www.christiancountymo.gov Email: counlycommission@christiancountymo.gov FIPAcketpti:114; f 43 Printed on Recycled Paper r.i *912:3.15 £.4 /5 I . 11*LIE Your financial institution is invited to provide a written proposal directed to: Christian County Commission Attention: Julia Maples Administrative Assistant 100 W. Church Street Room 100 Ozark, Missouri 65721 no later than 12:00 p.m. on Wednesday May 29, 2013. The County reserves the right to waive irregularities and to reject any and/or all proposals. The County also reserves the right to waive any and all informalities in any proposal, to take any action adjourning or postponing the acceptance of any proposal regarding the issuance of the temporary note or to take any other action the County may deem to be in the best interest of the County. If you have any questions or to request other information for the County, do not hesitate to contact Julia Maples (417)-582-4300, or Carson Elliff (417) 883-7411. '614 0 - 4.04 (106 1),20% Ray Wleter Ibu Ltapagma # Bill Barnett Presiding Commi nioner Western Commissioner Eastern Commissioner Page 2 of2 tt Packet Pg. 15 Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, May 20, 2013 7:55 AM The Christian County Courthouse L Convene The meeting was called to order at 7:55 AM by Presiding Commissioner Lou Lapaglia The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, City of Fremont Hills City Clerk Jeanette Curtis and Rance Burger of the Springfield Headliner News. Attendee Name Title Status , ''Arrived. Lou Lapaglia Presiding Commissioner Present 7:55 AM Ray Weter Eastern Commissioner Present 7:55 AM Bill Barnett Western Commissioner Present 7:55 AM Kay Brown County Clerk Present 7:55 AM Cheryl Mitchell Administrative Assisstant Present 7:55 AM II. Agenda 3 Motion/Vote - 7:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Fremont Hills City Clerk Jeanette Curtis and Rance Burger of the Springfield Headliner News. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for the minutes for May 9th and May 16th, 2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:00 AM Christian County Commission Discussion - Sales Tax Distribution Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, City of Fremont Hills City Clerk Jeanette Curtis, Rance Burger of the Springfield Headliner News, Clint Ellingsworth, Mayor of the City of Highlandville and Donna Osborn of the Christian County Headliner News. 0 V 0 April Term Monday, May 20, 2013 7:55 AM The County Commission received a list of entities that requested sales tax funding for a particular project and was submitted for review to Spencer Jones. Spencer Jones was to prioritize the projects based upon the greatest need for repairs and safety. Mr. Jones presented the list to receive funding based on the criteria previously approved by the County Commission. The amount of $ 229,953.67 is the sales taxes collected for the first quarter of this year. Western Commissioner Bill Barnett did not like the distribution to be based upon percentages but rather the miles of roads in each entity. Presiding Commissioner Lou Lapaglia said if the distribution continues to be based on the miles of roads than the smaller districts would as in the past continue to receive very little. Western Commissioner Bill Barnett asked, "Who sets the percentages?" Presiding Commissioner Lou Lapaglia said the distribution was determined by the roads 3 that pose the greatest danger to the citizens. Western Commissioner Bill Barnett said the miles were determined by the GIS which is not accurate and he would like to postpone the decision. Eastern Commissioner Ray Weter said it was his understanding all the municipalities and the road district sent in requests which were given to Spencer for his evaluation as an engineer. This is something to think about and you get your answers by Thursday because this is already delayed. Western Commissioner Bill Barnett asked why he will receive only 10.53% of the amount he requested, this is the first quarter and they should be able to receive what they want. Eastern Commissioner Ray Weter said they will have to accumulate what they need to do their projects. Presiding Commissioner Lou Lapaglia said we have delayed this and we will receive another sales tax distribution for the second quarter. There were three entities that did 0 21Page 0 April Term Monday, May 20, 2013 7:55 AM not ask for any funds. If you will notice the majority received more than they did in the past. Presiding Commissioner Lou Lapaglia said, "During the budget hearings you stated you didn't want any money from the pool butyou made a request for$ 96,900.00 and received $ 24,225.00 which was 25% of your request." Western Commissioner Bill Barnett stated "that is not correct" 1 turned in two projects & got one for $96,000,00. If I hadn't turned over my $200,000,00, and Ray you took yours offthe top. If I hadn't given it to the pool, they wouldn't be getting as much." Treasurer Karen Matthews said she did not think Spencer Jones spoke with the entities but was basing his decision from the GIS information. She thought Spencer would have spoken with the entities and reviewed the road or project submitted. Eastern Commissioner Ray Weter said the road project discussions with the entities are the responsibility of Spencer Jones. Commissioner Weter said the GIS is subjective and there were four to five modifications that were done to the GIS prior to its submission. Western Commissioner Bill Barnett said there is other maintenance such as brush cutting that would not be considered a project but regular maintenance. Eastern Commissioner asked if mowing came under the "Road" definition & at any rate he would like to get this first quarter passed. Mayor Ellingsworth and Treasurer Karen Matthews asked the Commission for a copy of the distribution list. Clint Ellingsworth asked, "Will the percentage carry through to the next quarter. " Presiding Commissioner Lou Lapaglia said, "The percentage will be different next time." Clint Ellingsworth asked, "Should he count on this amount for the next quarter." Presiding Commissioner Lou Lapaglia said, "It depends on what other entities apply and any other emergency." 31Page $ 0 April Term Monday, May 20, 2013 7:55 AM Clint Ellingsworth asked should he lay this money to the side until the second quarter distribution. Eastern Commissioner Ray Weter said there are two variables: the number of participants and amount of sales tax revenue. Clint Ellingsworth asked if he needs to resubmit a request for the next quarter. Treasurer Karen Matthews said, "Aren't you going to have IGA's for the funding? The Treasurer stated if Clint Ellingsworth is not considered next quarter he won't be able to complete the project and the Commission will have to keep track of the IGA's and how much funding has been distributed." Eastern Commissioner Ray Weter said in the past the City of Highlandville has received zero and we are discussing money you have never received. Commissioner Weter suggested phasing in the project until more funds are made available. 3 Mayor Clint Ellingsworth of the City of Highiandville asked how much can he anticipate for the future? Eastern Commissioner Ray Weter said he would like to be able to tell him what the funds will be available in the future but we are at the mercy of the sales tax. We don't get to choose that number the citizen spending determines that for us. Treasurer Karen Matthews asked about the vehicle sales tax that ceased under Governor Nixon. Won't the legislature override the Governor? Eastern Commissioner Ray Weter replied the veto session begins in September, which is the last quarter of the year. Commissioner Weter said he doesn't anticipate any change. Treasurer asked so you are saying the budget will not change. Presiding Commissioner called for a motion to approve the district percentage of the sales tax to be distributed to the entities based on the list provided by Spencer Jones, engineer for Great River Associates. D 4[Page S ¢ 0 April Term Monday, May 20, 2013 7:55 AM RESULT: ADOPTED [2 TO 0] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSTAIN: Bill Barnett Motion/Vote - 8:45 AM Sheriff Joey Kyle Agreement - Fingerprint System Maintenance Agreement The meeting was attended by Commission Secretary Cheryl Mitchell and Rance Burger of the Springfield News-Leader. Presiding Commissioner Lou Lapaglia called for a motion to approve the Safran fingerprint system maintenance agreement. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Tom Lawson-Payroll Clerk 3 Discussion - Benefits Administration Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Chief Deputy Clerk Norma Ryan, Chief Deputy Payroll Clerk Tom Lawson and Rance Burger of the Springfield News-Leader. Chief Deputy Payroll Clerk Tom Lawson requested a follow up meeting with the County Commission to make a decision for a benefits administrator position that has been needed foryears. Presiding Commissioner Lou Lapaglia said it will take some time to put the notice in the news paper and to post it on the OTC and Missouri Works websites. Mr. Lawson said the recent election clerk position was not posted in the newspaper but was posted on the OTC and Missouri Works websites. Presiding Commissioner Lou Lapaglia asked Mr. Lawson, if he would publish the notice in the newspaper. Tom Lawson replied he hadn't in the past because the websites are free and the newspaper could cost several hundred dollars. 51Page L. April Term Monday, May 20, 2013 7:55 AM Eastern Commissioner Ray Weter inquired about the pay and the job description. Tom Lawson said he presented the job description during the last meeting. Presiding Commissioner Lou Lapaglia said the new hire would have to attend several meetings. Tom Lawson said both of them would be attending meetings. Western Commissioner Bill Barnett asked will this be a full time position and will it be charged against Kay's budget and for this year and next year? Presiding Commissioner Lou Lapaglia said this new person will work in the Clerk's Office and the budget will be amended for the additional person. Eastern Commissioner Ray Weter stated citizens of the state voted not to participate in the affordable health care act but the Federal Government sign up begins on October 1, 2013. In fact the Legislature's failure to create exchanges means that we turned that decision back to the Federal Government. Presiding Commissioner Lou Lapaglia said the insurance broker said to anticipate the cost of health insurance to rise by 20 percent and which time we may have to analyze the total cost of health insurance. Tom Lawson said he would forego the pay increase in 90 days but continue to have the probation period. Western Commissioner Bill Barnett likes the 90 days to give a raised because it acts as an incentive to do a good job. Presiding Commissioner Lou Lapaglia asked for any questions from the audience. There were no questions so Commissioner Lou Lapaglia asked for a motion to approve hiring a benefit administrator by the middle of July for the County Clerk's Office. 61Page 1 t 0 April Term Monday, May 20, 2013 7:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Tom Lawson-Payroll Clerk Discussion - Employment Status Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Recorder Kelly Hall, Chief Deputy Clerk Norma Ryan and Chief Deputy Payroll Clerk and late arriving at 9:25 was Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Chief Deputy Payroll Clerk Tom Lawson to discuss a proposal to amend the employee manual to reflect a decrease from 40 to 30 hours for a regular full time employee to comply with the affordable health care act, that will be in effect October 1, 2013. The hours for a part-time employee would be reduced from 32 to 20 hours. Mr. Lawson recommended the Commission and Administrative Assistant Julia Maples review the policy proposal and schedule another meeting to make a decision. 3 Eastern Commissioner Ray Weter had a question in regards to the other benefits such as sick leave and vacation time. Tom Lawson said the new threshold will be reduced from 32 to 30 hours to be eligible to participate in the health insurance benefits the county offers. Mr. Lawson said all other benefits would accrue proportionally based on hours worked which is not a change from the current policy. Mr. Lawson would prefer not waiting to the last moment to make a decision regarding employee benefits. Currently, the county employees 190 individuals. Tom Lawson said the County has a handful of seasonal or part-time employees that are on the threshold of working part-time. The affordable healthcare act would require all individuals that are hired to complete the application for the health insurance coverage or to sign a waiver stating they do not wish to be enrolled in the county's health care program. Eastern Commissioner Ray Weter said as an individual, we would have the option of opting out of the County's health insurance program. Presiding Commissioner Lou Lapaglia asked how many people do not participate. 0 - 71Page 0 April Term Monday, May 20, 2013 7:55 AM Tom Lawson said there are probably 25 people that don't carry the health insurance and it is difficult to get the new employees to attend the benefits meeting after the initial hire date. Treasurer Karen Matthews asked how will you know if they are not insured by two plans. Tom Lawson said at the time of employment they will complete the insurance application or complete a waiver that releases the County from providing insurance to the employee. The application is completed based on the honor system. Presiding Commissioner Lou Lapaglia called for a motion to continue the meeting to Thursday, May 23, 2013 at 9:00 AM. RESULT: TABLED [UNANIMOUS] ·5 4 7. : .T . Next: 5/23/2013 8:25 AM . MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Bahnett, Western Commissioner -=1 L AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Beth Schaller & Becky Baltz Discussion - MoDot Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Chief Deputy Clerk Norma Ryan, Recorder Kelly Hall, Planning and Zonning Administrator Todd Wiesehan and Beth Schaller and Becky Baltz from MODOT. The County Commission met with Beth Schaller and Becky Baltz from the Missouri Department of Transportation for a presentation of the highway projects that are scheduled for Christian County through 2014. Ms. Baltz presented a booklet with 21 districts that will be having road projects throughout Southwest Missouri. Jaredd King, Mayor of Clever asked for a copy of the booklet that was distributed to the Commission. 0 Ms. Schaller said the report is available on line at www.modot.org. 81Page /0 April Term Monday, May 20, 2013 7:55 AM Presiding Commissioner Lou Lapaglia said the county contributed matching funds of approximately four million dollars to MODOT for the Highway CC corridor expansion. Commissioner Lapaglia stated the improvement at Highway 65 and CC will open up economic development for the County. Ms. Schaller said she attended a BRO meeting and sent a letter to Dave O'Connor, the bridge engineer for MODOT. Ms. Schaller stated the Hemlock and 160 Highways are in process for approval of the deeds. Ms. Schaller said she will contact Dr. Kleinsmith to address the intersection of Cheyenne Road and CC Highway and Highway 14 and the overlay from Clever through Ozark on Highway 14. There was additional discussion regarding the McMullen Bridge issue. Presiding Commissioner Lou Lapaglia expressed his appreciation to Becky Baltz and Beth Schaller for the highway report. Motion/Vote - 10:00 AM Kay Brown County Clerk Report - Precinct Inspection Reports The III. Adjournment The meeting was closed at 10:10 AM The agenda meetings were completed and the Commission will reconvene Thursday, May 23, 2013. Lo,r Lapaglia, Presidinglyommissioner Ray Weter, Eastern Commissioner Fe-Q Cookkilip Bill Barnett, Western Commissioner 3 91Page 1*j.?.-441 (uoissnosio uotinqpisia xel sales : 9900 is!0 xeisales JOUenD ist, El,oz :Woul40811¥ |:1:pac»**=.,,07-1:diz11 O M 1- 0 b = =245 0.. 0 LL- U 5%0%3%50 *3 %IL'O m N rer 8 9NlaNnd ON t e m 31*115/353%#mie rn m In q w "1 m 09 01 •-1 *"ari:ia.:Sy,m. i.0000000•00 100000090 m N m M # g 4 8 9,1,9. 99 Ul Q 9 81.%51.NAm;* 1/> V> ·U> V' 0 '00000000 NOODOODO *800@01118 q al. urt a 11 9 -1 0 51.2:1120@m:ft €4€44'45:513; g.1 0¤000(OGG t<<44<<<<< ts@@29@222 U.LE=mtic:a=tor 21000000000 ozzzLEM,22.2 8 2 6 2 -CJ .0 EB E > -O a 2 6.13 9 C' 22 >,5 2.0 m % n 2 a 1 E m 76 20252233 2 3 NE > 0 Z k z Q ga u, ozoz E**N2AMEI UULLWIZOLO. *Wii?KE W ...6,0,2 0 52=62 4. 8, 1250 N. Tustin Ave. Anaheim, CA 92807 Tel: (714) 238-2000 Fax:(714) 238-2078 May 14, 2013 Christian County Sheriff's Office Attn: Sheriff Joey Kyle 110 W. Elm Street, Room 70 Ozark, MO 65721 RE: Sole Source Dear Sheriff Kyle, MorphoTrak, Inc. is the leader in Automated Fingerprint Identification System Worldwide. Our equipment is manufactured and integrated at 1250 North Tustin Avenue Anaheim, CA 92807. The systems we manufacture are a combination of commercial off-the-shelf products and proprietary hardware and . ......1.....lili 1. .Ill-1-1.-.. ' .. ./ . software components, which combine to make up the AFIS system we sell and deliver to law enforcement agencies. Such Is the case with the system located at the Christian County Sheriff's Office. By nature of the proprietary hardware and software components and the overall system design, there are currently no other companies authorized to perform maintenance services on our systems. Therefore, our support contracts must be considered a sole source item of procurement for the Christian County Sheriff's Office and any other agency that requires support services to be performed on thelr AFIS products. Thank you for your continued support of MorphoTrak. We look forward to a long partnership with you. Sincerely, 7/111. Rosario Hernandez Contracts Administration Specialist MorphoTrak, Inc. Sole Source Letter 1 ver. 5.14.09 )10#¢#60/gr .11 ' *&42i<3Iaft 0 MAINTENANCE AND SUPPORT AGREEMENT Mcmhallmk MorphoTrak, Inc., ("MorphoTrak" or "Seller") having a principal place of business at 113 South Columbus Street, 4 Floor, Alexandria, VA 22314, and Christian County Sheriff Office ("Customer'), having a place of business at 110 W Elm Street, Room 70, Ozark, MO 65721 enter Attachment: 7-1-2013- 6-31-2017 Fingerprint Contract (1061 : Fingerprint System Maintenance Agreement) into this.Maintenance and Support Agreement ("Agreement'), pursuant to which Customer will purchase and Seller will sell the maintenance and support services as described below and in the attached exhibits. Seller and Customer may be referred to individually as "party" and collectively as 'parties." For good and valuable consideration, the parties agree as follows. Section 1. EXHIBITS The Exhibits listed below are incorporated into and made a part of this Agreement. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement will take precedence over the Exhibits and any inconsistency between the Exhibits will be resolved in the order in which they are listed below. Exhibit A "Description of Covered Products" Exhibit B "Support Plan" Exhibit C "Support Plan Options and Pricing Worksheet" Exhibit D "Billable Rates" Section 2. DEFINITIONS 0 "Equipment' means the physical hardware purchased by Customer from Seller pursuant to a separate System Agreement, Products Agreement, or other form of agreement. "MorphoTrak" means MorphoTrak, Inc. 'MorphoTrak Software" means Software that MorphoTrak or Seller owns. The term includes Product Releases, Standard Releases, and Supplemental Releases. "Non-MorphoTrak Software" means Software that a party other than MorphoTrak or Seller owns. "Optional Technical Support Services" means fee-based technical support services that are not covered as part of the standard Technical Support Services. Patch" means a specific change to the Software that does not require a Release. "Principal Period of Maintenance" or "PPM" means the specified days, and times during the days, that maintenance and support services will be provided under this Agreement. The PPM selected by Customer is indicated in the Support Plan Options and Pricing Worksheet. "Products" means the Equipment Of applicable as indicated in the Description of Covered Products) and Software provided by Seller. "Releases" means an Update or Upgrade to the MorphoTrak Software and are characterized as "Supplemental Releases," "Standard Releases," or "Product Releases." A "Supplemental Release" is defined as a minor release of MorphoTrak Software that contains primarily error corrections to an existing Standard Release and may contain limited improvements that do not affect the overall structure of the MorphoTrak Software. Depending on Customer's specific configuration, a Supplemental Release mlght not be applicable. Supplemental Releases are 0 M&SA Including Exhibits 02/10 Page 1 0114 Contract No 004734-000 14§*cRet Pt,112: ti111111215LGitifii' c *39%· 't>·h :!411; identified by the third digit of the three-digit release number, shown here as underlined: "1.2.3: A "Standard Release" is defined as a major release of MorphoTrak Software that contains product enhancements and improvements, such as new databases, modifications to databases, or new servers. A Standard Release may involve file and database conversions, System configuration changes, hardware changes, additional training, on-site installation, and System downtime. Standard Releases are identified by the second digit of the three-digit release number, shown Atta[|ment: /-1-zu'l J- D-J-1-Zul i ringerprilll Uoiliracl 1 luo I : rillge,pillil Oybie,11 1¥,culnelial.c .gict:Illull.;„ here as underlined: '9.2.3". A "Product Release" Is defined as a major release of MorphoTrak Software considered to be the next generation of an existing product or a new product offering. Product Releases are identified by the first digit of the three-digit release numbers shown here as underlined: „12.3". If a question arises as to whether a Product offering is a Standard Release or a Product Release, MorphoTrak's opinion will prevail, provided that MorphoTrak treats the Product offering as a new Product or feature for its end user customers generally. "Residual Error means a software malfunction or a programming, coding, or syntax error that causes the Software to fall to conform to the Specifications. "Services" means those maintenance and support services described in the Support Plan and provided under this Agreement. "Software" means the MorphoTrak Software and Non-MorphoTrak Software that Is furnished with the System or Equipment. "Specifications" means the design, form, functionality, or performance requirements described In published descriptions of the Software, and if also applicable, in any modifications to the published specifications as expressly agreed to in writing by the parties. Standard Business Day" means Monday through Friday, 8:00 a.m. to 5:00 p.m. local time, excluding established MorphoTrak holidays. "Standard Business Hour" means a sixty (60) minute period of time within a Standard Business Day(s). "Start Date" means the date upon which this Agreement begins. The Start Date is specified In the Support Plan Options and Pricing Worksheet. "System" means the Products and services provided by Seller as a system as more fully described in the Technical and Implementation Documents attached as exhibits to a System Agreement between Customer and Seller (or MorphoTrak). "Technical Support Services" means the remote telephonic support provided by Seller on a standard and centralized basis concerning the Products, including diagnostic services and troubleshooting to assist Customer in ascertaining the nature ot a problem being experienced by the Customer, minor assistance concerning the use of the Software (including advising or assisting the Customer in attempting datatdatabase recovery, database set up, client-server advice), and assistance or advice on installation of Releases provided under this Agreement. "Update" means a Supplemental Release or a Standard Release. "Upgrade" means a Product Release. M&SA Including Exhibits 0240 Page 2 of 14 Contract No. 004734-000 Fea¢Ret,Pg.13 Niliatam 0 Section 3. SCOPE AND TERM OF SERVICES 3.1. In accordance with the provisions of this Agreement and in consideration of the payment by Customer of the price for the Services, Seller will provide to Customer the Services in accordance with Customer's setections as indicated in the Support Plan Options and Pricing Worksheet, and such Services will apply only to the Products described in the Description of Attachment: 7-1-2013- 6-31-2017 Fingerprint Contract (1061 : Fingerprint System Maintenance Agreement) Covered Products. 3.2. The Term of this Agreement will commence upon the Start Date and will continue untll the fourth anniversary of the Effective Date unless either party notifies the other of its Intention to not renew the Agreement (in whole or part) not less than thirty (30) days before the anniversary date or this Agreement Is terminated for default by a party. 3.3. This Agreement covers all copies of the specified Software listed in the Description of Covered Products that are licensed by Seller to Customer. If the price for Services is based upon a per unit fee, such price will be calculated on the total number of units of the Soltware that are licensed to Customer as of the beginning of the annual maintenance and support period. If, during an annual maintenance and support period, Customer acqulres additional units of the Software that is covered by this Agreement, the price for maintenance and support services for those additional units will be catculated and added to the total price either (1) if and when the annual maintenance and support period Is renewed or (2) immediately when Customer acquires the additional units, as MorphoTrak determines. Seller may adjust the price of the maintenance and support services effective as of a renewal if it provides to Customer notice of the price adjustment at least forty-five (45) days before the expiratlon of the annual maintenance and support period. If Customer notifies Seller of its intention not to renew this Agreement as permitted by Section 3.2 and later wishes to reinstate this Agreement, it may do so with Sellefs consent provided (a) Customer pays to Seller the amount that it would have patel if Customer had kept this Agreement current, (b) Customer ensures that all applicable Equipment is In good operating conditions at the time of reinstatement, and (c) all copies of the specified Software listed in the Description of Covered Products are covered. 3.4. When Seller performs Services at the location of installed Products, Customer agrees 10 provide to Seller, at no charge, a non-hazardous environment for work with shelter, heat, lights and power, and with full and free access to the covered Products. Customer will provide all information pertaining to the hardware and software with which the Products are interfacing to enable Seller to perform its obligations under this Agreement. 3.5. All Customer requests for covered Services will be made initially with the call intake center Identified in the Support Plan Options and Pricing Worksheet. 3,6, Seller will provide to Customer Technical Support Services and Releases as follows: 3.6.1. Seller will provide unlimited Technical Support Services and correction of Residual Errors during the PPM In accordance with the exhibits. The level of Technical Support depends upon the Customer's selection as indicated in the Suppon Plan Options and Pricing Worksheet. Any Technical Support Services that are performed by Seller outside the contracted PPM and any Residual Error corrections that are outside the scope shall be billed at the then current hourly rates. Technical Support Services will be to investigate specifics about the functioning of covered Products to determine whether there is a defect in the Product and will not be used in lieu of training on the covered Products. MaSA Including Exhibits 02/10 Page 3 of 14 Contract No. 004734-000 ' I I ../'?.....F &...Il' fPacket Pg014 *fl**C 3.6.2. Unless otherwise stated in paragraph 3.6.3 or if the Support Plan Options and Pricing Worksheet expressly provides to the contrary, Seller will provide to Customer without additional license fees an available Supplemental or Standard Release after receipt of a request from Customer, but Customer must pay for any installation or other services and any necessary Equipment or third party software provided by Seller in connection with such Supplemental or Standard Release. Any services will be performed in accordance with a mutually agreed schedule. 3.6.3 Seller will provide to Customer an available Product Release after receipt of a request from Customer, but Customer must pay for all additional license fees, any installation or other services, and any necessary Equipment provided by Seller in connection with such Product Release. Any services will be performed in accordance with a mutually agreed schedule. 3.6.4. Seller does not warrant that a Release will meet Customer's particular requirement, operate in the combinations that Customer will select for use, be uninterrupted or error-free, be backward compatible, or that all errors will be corrected. Full compatibility of a Release with the capabilities and functions of earlier versions of the Software may not be technically feasible. If it is technically feasible, services to integrate these capabllltles and functions to the updated or upgraded version of the Software may be purchased at Customer's request on a time and materials basis at Seller's then current rates for professlonal services. 3.6.5. Sellefs responsibilities under this Agreement to provide Technical Support Services shall be limited to the current Standard Release plus the two (2) prior Standard Releases (collectively referred to in this section as "Covered Standard Releases.")· Notwithstanding the preceding sentence, Seller will provide Technical Support Services for a Severity Level 1 or 2 error concerning a Standard Release that precedes the Covered Standard Releases unless such error has been corrected by a Covered Standard Release (in which case Customer shall install the Standard Release that fixes the reported error or terminate thls Agreement as to the applicable Software). 3.7. The maintenance and support Services described in this Agreement are the only covered services. Unless Optional Technical Support Services are purchased, these Services specifically exclude and Seller shall not be responsible for: 3.7.1. Any service work required due to incorrect or faulty operational conditions, including but not limited to Equipment not connected directly to an electric surge protector, or not properly maintained in accordance with the manufacturer's guidelines. 3.7.2. The repair or replacement of Products or parts resultlng from failure of the Customer's facilities, Customefs personal property and/or devices connected to the System (or Interconnected to devices) whether or not installed by Seller's representatives. 3.7.3. The repair or replacement of Equipment that has become defective or damaged due to physical or chemical misuse or abuse, Customefs negligence, or from causes such as lightning, power surges, or liquids. 3.7.4. Any transmission medium, such as telephone lines, computer networks, or the worldwide web, or for Equipment malfunction caused by such transmission medium. 3.7.5. Accessories, custom or Special Products; modified units; or modified Software. 3.7.6. The repair or replacement of parts resulting from the tampering by persons unauthorized by Seller or the failure of the System due to extraordinary uses. M&SA Including Exhibits 02/10 Page 4 of 14 Contract No. 00473+000 fPacket Pg.,15 ijk **ibt•*4 ..' I .* 3.7.7. Operation and/or functionality of Customer's personal property, equipment, and/or peripherals and any application software not provided by Seller. 3.7.8. Services for any replacement of Products or parts directly related to the removal, relocation, or reinstallation of the System or any System component. 3.7.9. Services to diagnose technical issues caused by the installation of unauthorized Attachment: 7-1-2013- 6-31-2017 Fingerprint Contract (1061 : Fingerprint System Maintenance Agreement) components or misuse of the System. 3.7.10 Services to diagnose malfunctions or Inoperability of the Software caused by changes, additions, enhancements, or modifications in the Customer's platform or in the Software. 3.7.11 Services to correct errors found to be caused by Customer-supplied data, machines, or operator failure. 3.7.12. Operational supplies, including but not limited to, printer paper, printer ribbons, toner, photographic paper, magnetic tapes and any supplies In addition to that delivered with the System; battery replacement for uninterruptible power supply (UPS); office furniture including chairs or workstations. 3.7.13. Third-party software unless specifically listed on the Description of Covered Products. 3.7.14. Support of any Interface(s) beyond Seller-provided port or cable, or any services that are necessary because third party hardware, software or supplies fail to conform to the specifications concerning the Products. 3.7.15. Services related to customefs failure to back up its data or failure to use an UPS system to protect against power Interruptions. 3.7.16. Any design consultation such as, but not limited to, configuration analysts, consultation with Customer's third-party provider(s), and System analysis for modifications or Upgrades or Updates which are not directly related to a Residual Error report. 3.8. The Customer hereby agrees to: 3.8.1. Maintain any and all electrical and phystcal environments in accordance with the System manufacturer's specifications. 3.8.2. Provide standard Industry precautions (e.g. back-up files) ensuring database security, per Seller's recommended backup procedures. 3.8.3. Ensure System accessibility, which includes physical access to buildings as well as remote electronic access. Remote access can be stipulated and scheduled with customer; however, remote access is required and will not be substituted with on-site visits if access Is not allowed or available. 3.8.4. Appoint one or more qualified employees to perform System Administration duties, including acting as a primary point of contact to Seller's Customer Support organization for reporting and verifying problems, and performing System backup. At least one member of the System Administrators group should have completed Seller's End-User training and System Administrator training (if available). The combined skills of this System Administrators group should include proficiency with: the Products, the system platform upon which the Products operate the operating system, database administration, network capabilities such as backing up, M&SA Including Exhtbits 02/10 Page 5 of 14 Contract No. 004734·000 F¢Rjifiggi.p.19 Iwi*!*t*'' V':'2 ·a.,!i:zi. ey=k.Ast.,Ad updating, adding, and deleting System and user information, and the client, server and stand alone personal computer hardware. The System Administrator shall follow the Residual Error reporting process described herein and make all reasonable efforts to duplicate and verify problems and asslgn a Severity Level according to definitions provided herein. Customer agrees to use reasonable efforts to ensure that ali problems are reported and verified by the System Administrator before reporting them to Seller. Customer shall assist Seller in determining that errors are not the product of the operation of an external system, data links between system, and network administration issues. If a Severity Level 1 or 2 Residual Error occurs, any Customer representative may contact Seller's Customer Support Center by telephone, but the System Administrator must follow up with Seller's Customer Support as soon as practical thereafter. 3.9. In performing repairs under this Agreement, Seller may use parts that are not newly manufactured but which are warranted to be equivalent to new in performance. Parts replaced by Seller shall become Seller's property. 3.10 Customer shall permit and cooperate with Seller so that Seller may periodically conduct audits of Customefs records and operations pertinent to the Services, Products, and usage of application and data base management software. If the results of any such audit indicate that price has been understated, Seller may correct the price and immediately invoice Customer for the difference (as well as any unpaid but owing license fees). Seller will limit the number of audits to no more than one (1) per year except Seller may conduct quarterly audits if a prior audit indicated the price had been understated. 3.11. If Customer replaces, upgrades, or modifies equipment, or replaces, upgrades, or modifies hardware or software that interfaces with the covered Products, Seller will have the right to adjust the price for the Services to the appropriate current price for the new configuration. 3.12 Customer shall agree not to attempt or apply any update(s), alteration(s), or change(s) to the database software without the prior approval of the Seller. Section 4. RIGHT TO SUBCONTRACT AND ASSIGN Seller may assign its rights and obligations under this Agreement and may subcontract any portion of Seller's performance called for by this Agreement. Section 5. PRICING, PAYMENT AND TERMS 5.1 Prices In United States dollars are shown in the Support Plan Options and Pricing Worksheet and are subject to a 5% escalation fee for each subsequent support year. Unless this exhibit expressly provides to the contrary, the price is payable annually In advance. Seller will provide to Customer an invoice, and Customer will make payments to Seller within twenty (20) days after the date of each invoice. During the term of this Agreement, Customer will make payments when due in the form of a check, cashier's check: or wire transfer drawn on a United States financial institution. 5.2. Overdue invoices will bear simple interest at the rate of ten percent (1056) per annum, unless such rate exceeds the maximum allowed by law, in which case it will be reduced to the maximum allowable rate. 5.3 If Customer requests, Seller may provide services outside the scope of this Agreement or after the termination or expiration of this Agreement and Customer agrees to pay for those services. These terms and conditions and the prices in effect at the time such services are rendered will apply to those services. M&SA Including Exhibits 02/10 Page 6 of 14 Contract No. 004734-000 Phdkat'P.9-117 **=at„&/' 1 4 . 1%, ".:I .0 r 1. 0 5.4 Price(s) are exclusive of any taxes, duties, export or customs fees, including Value Added Tax or any other similar assessments Imposed upon Seller. If such charges are imposed upon Seller, Customer shall reimburse Seller upon receipt of proper documentation of such assessments. Section 6. LIMITATION OF LIABILITY Attachment: 7-1-2013- 6-31-2ul / ringerprtnt uontract (lubl : rlngerprlnt bystem maintenance Agreemenu This limitation of liability provision shall apply notwithstanding any contrary provision in this Agreement. Except for personal injury or deaths Seller's (including any of its affiliated companies) total liability arising from this Agreement will be limited to the direct damages recoverable under law, but not to exceed the price of the maintenance and support services being provided for one (1) year under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT SELLER (INCLUDING ANY OF ITS AFFILIATED COMPANIES) WILL NOT BE MABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT, THE SALE OR USE OF THE SYSTEM, EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY SELLER PURSUANT TO THIS AGREEMENT. This limitation of liability will survive the expiration or termination of this Agreement. No action for breach of this Agreement or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of such cause of action, except for money due upon an open account. Section 7. DEFAULT/TERMINATION 7.1. If MorphoTrak breaches a material obligation under this Agreement (unless Customer or a 0 Force Majeure causes such failure of performance); Customer may consider MorphoTrak to be in default. If Customer asserts a default, it will give MorphoTrak written and detailed notice of the default. MorphoTrak will have thirty (30) days thereafter either to dispute the assertion or provide a written plan to cure the default that is acceptable to Customer. If MorphoTrak provides a cure plan, it will begin implementing the cure plan immediately after receipt of Customer's approval of the plan. 7.2. If Customer breaches a material obligation under this Agreement (unless MorphoTrak or a Force Majeure causes such failure of performance); if Customer breaches a material obligation under the Software Ucense Agreement that governs the Software covered by this Agreement; or if Customer fails to pay any amount when due under this Agreement, indicates that it is unable to pay any amount when due, indicates it is unable to pay its debts generally as they become due, files a voluntary petition under bankruptcy law, or falls to have dismissed within ninety (90) days any Involuntary petition under bankruptcy law, MorphoTrak may consider Customer to be in default. If MorphoTrak asserts a default, It will give Customer written and detailed notice of the default and Customer will have thirty (30) days thereafter to (1) dispute the assertion, (ii) cure any monetary default (including Interest), or (iii) provide a written plan to cure the default that is acceptable to MorphoTrak. If Customer provides a cure Man, it will begin Implementing the cure plan immediately after receipt of MorphoTrak's approval of the plan. 7.3. If a defaulting party fails to cure the default as provided above in Sections 7.1 or 7.2, untess otherwise agreed in writings the non-defaulting party may terminate any unfulfilled portion of this Agreement and may pursue any legal or equitable remedies available to it subject to the provisions of Section 6 above. 7.4. Upon the expiration or earlier termination of thls Agreement, Customer and Seller shall immediately deliver to the other Party, as the disclosing Party, all Confidential Information of the other, Including all copies thereof, which the other Party previously provided to it in furtherance of this Agreement. Confidential Information shall include: (a) proprietary materials and information 0 M&SA Including Exhibits 02/10 Page 7 0114 Contract No. 004734-000 #/*-0'/440!'4?M'efli:P•· . 11*R#kket{Rg:18 25+??Et regarding technical plans; (b) any and all other information, of whatever type and in whatever medium Including data, developments, tracie secrets and improvements, that is disclosed by Seller to Customer In connection with this Agreement; (c) all geographic information system, address, telephone, or like records and data provided by Customer to Seller in connection with this Agreement that is required by law to be held confidential. Section 8. GENERAL TERMS AND CONDITIONS 8.1. Notices required under this Agreement to be given by one party to the other must be in writing and either delivered in person or sent to the address shown below by certified mall, return receipt requested and postage prepaid (or by a recognized courier service), or by facsimile with correct answerback received, and shall be effective upon receipt. Customer: Christian County Sheriff Office Seller: MorphoTrak, Inc. Attn: Sheriff Joev Kvle Attn: Law Derartment 110 W Elm Street. Room 70 334058 Avenue South. Suite 200. Ozark. MO 65721 Federal Way, WA 98003 Phone (417581-2332 Phone: (253)383·3617 Fax: (2531591-8856 8.2. Neither party will be liable for its non-performance or delayed performance if caused by an event, circumstance, or act of a third party that Is beyond such party's reasonable control. 8.3. Failure or delay by either party to exercise any right or power under this Agreement will not operate as a waiver of such right or power. For a waiver to be effective, it must be In writing signed by the waiving party. An effective waiver of a right or power shall not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. 8.4. Customer may not assign any of its rights under this Agreement without MorphoTrak's prior written consent. 8.5, This Agreement, including the exhibits, constitutes the entire agreement of the parties regarding the covered maintenance and support services and supersedes al[ prior and concurrent agreements and understandings, whether written or oral, related to the services performed. Neither this Agreement nor the Exhibits may not be altered, amended, or modified except by a written agreement signed by authorized representatives of both parties. Customer agrees to reference this Agreement on all purchase orders issued in furtherance of this Agreement. Neither party will be bound by any terms contained in Customer's purchase orders, acknowledgements, or other writings (even if attached to this Agreement). 8.6. This Agreement will be governed by the laws of the United States to the extent that they apply and otherwise by the laws of the State to which the Products are shipped if Ucensee Is a sovereign government entity or the laws of the State of Delaware if Licensee is not a sovereign government entity. Section 9. CERTIFICATION DISCLAIMER Seller specifically disclaims all certincations regarding the manner in which Seller conducts its business or performs its obligations under this Agreement, unless such certifications have been expressly accepted and signed by an authorized signatory of Seller. M&SA Including Exhibits 02/10 Page 8 of 14 Contract No. 004734-000 . * ' '11... / "I.*".-/ irb 3*Packat°F?*195 b r //3Ks& R.34.0./1// 4* "340 '4./ *64'$1 A,0 0 Section 10. COMPLIANCE WITH APPLICABLE LAWS The Parties shall at atl tlmes comply with all applicable regulations, licenses and orders of their respective countries relating to or In any way affecting this Agreement and the performance by the Parties of this Agreement. Each Party, at its own expense, shall obtain any approval or permit required in the performance of its obligations. Neither Seller nor any of its employees is an Al[actlrnerlr: ,-1-Lu,J- O-4-1-zu·I i ringerprint uonIracl tivot : riliyerprinloy:swin mailliwi,di,ue Agiuwitit:114· agent or representative of Customer. IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed as of the day and year first written above. MorphoTrak, Inc.: Christian County ShIff Office: By: By: Name: Name: Title: Title: Date: Date: 3 0 M&SA Including Exhibits 02/10 Page 9 of 14 Contract No. 004734-000 Exhibit A DESCRIPTION OF COVERED PRODUCTS MAINTENANCE AND SUPPORT AGREEMENT NO. SA 004734-000 CUSTOMER: Christian County Sheriff Office The following table lists the Products under maintenance coverage: Node Name Description Location MOPLIS55 LIVESCAN OZARK, MO MOPLEX55 PRINTER OZARK, MO Term Maintenance Fees 7-1-13 - 6-30-14 $3,505.27 7-1-14- 6-30-15 $3,680.57 7-1-15 - 6-30-16 $3,864.64 7-1-16 - 6-30-17 $4,057.96 Maintenance Total: $15,108.44 M&SA - Exhibit A Page 10 of 14 VE- An'.. ji*tg:24@32 ]4!RE"*q>"y;99 4 tilt ·3..a,j,Qgh MAINTENANCE AND SUPPORT AGREEMENT NO. SA 004734-000_ Exhibit B SUPPORT PLAN This Support Plan is a Statement of Work that provides a description of the support to be performed. 1. Services Provided. The Services provided are based on the Severity Levels as defined herein. Each Severity Level defines the actions that will be taken by Seller for Response Time, Target Resolution Time, and Resolution Procedure for reported errors. Because of the urgency involved, Response Times for Severity Levels 1 and 2 are based upon voice contact by Customer, as opposed to written contact by facsimile or letter. Resolution Procedures are based upon Seller's procedures for Service as described below. 1 Total System Failure - occurs when the System is Telephone Resolve within 24 not functioning and there is no workaround; such conference within 1 hours of Initial as a Central Server is down or when the workflow hour of Initial voice notification of an entire agency is not functioning. notification 2 Critical Failure - Critical process failure occurs Telephone Resolve within 7 when a crucial element in the System that does not conference within 3 Standard prohibit continuance of basic operations is not Standard Business Business Days of functioning and there is usually no suitable work- Hours of initial voice nitial notification around. Note that this may not be applicable to notification ntermittent problems. 3 Non-Critical Failure - Non-Critical part or Telephone Resolve within component failure occurs when a System conference within 6 180 days In a component is not functioning, but the System is still Standard Business Seller-determined useable for its intended purpose, or there is a Hours of initial Patch or reasonable workaround. notification Release. 4 Inconvenience - An inconvenience occurs when Telephone At Seller's System causes a minor disruption in the way tasks conference within 2 discretion, may are performed but does not stop workflow. Standard Business be in a future Days of initial Release. notification 5 Customer request for an enhancement to System Determined by If accepted by functionality is the responsibility of Sellers Product Seller's Product Seller's Product Management. Management. Management, a release date will be provided with a fee schedule, when appropriate. 1.1 Regortina a Problem. Customer shall assign an initial Severity Level for each error reported, either verbally or in writing, based upon the definitions listed above. Because of the urgency involved, Severity Level 1 or 2 problems must be reported verbally to the Seller's call intake center. Seller will notify the Customer if Seller makes any changes In Severity Level (up or down) of any Customer-reported problem. 1.2 Seller Response. Seller will use best efforts to provide Customer with a resolutton within the appropriate Target Resolution Time and in accordance with the assigned Severity Level when Customer allows timely access to the System and Seller diagnostics indicate that a Residual Error is present in the Software. Target Resolution Times may not apply if an error cannot be reproduced on a regular basis on either Sellefs or Customer's Systems. Should Customer report an error that Seller cannot reproduce, Seller may enable a detail error capture/logging process to monitor the System. If Seller Is unable to correct the reported Residual Error within the specified Target Resolution Time, Seller will escalate its procedure and assign such personnel or deslgnee to correct such Residual Error promptly. Should Seller, In its sole discretion, determine that such Residual Error is not present in its Release, Seller will verify: (a) the Software operates in conformity to the System Specifications, (b) the Software Is being used in a manner for which it was Intended or designed, and (c) the Software is used only with approved M&SA · Exhibit B Page 11 01 14 ve ·Packet Pg.-22 *ell M- . mw I I . et 8 2.i e i*20E!5 ...£2 Ik I 0 hardware or software. The Target Resolution Time shall not commence until such time as the verification procedures are completed. 1.3 Error Correction Status Report. Seller will provide verbal status reports on Severity Level 1 and 2 Residual Errors. Written status reports on outstanding Residual Errors will be provided to System Administrator on a monthly basis. 2. Customer Resgonsibility. 2.1 Customer Is responsible for running any installed anti-virus software. 2.2 Operating Svstem ("OS") Upgrades. Unless otherwise stated herein, Customer Is responsible for any OS upgrades to its System. Before Installing any OS upgrade, Customer should contact Seller to verify that a given OS upgrade is appropriate. 3. Seller Responsibilitv. 3,1 Anti-virus software. At Customer's request, Seller will make every reasonable effort to test and verify specific anti-virus, anti-worm, or anti-hacker patches against a replication of Customer's application. Seller will respond to any reported problem as an escalated support call. 3.2 Customer Notifications. Seller shall provide access to (a) Field Changes; (b) Customer Alert Bulletins; and (c) hardware and firmware updates, as released and If applicable. 3.3 Account Reviews. Seller shall provide annual account reviews to include (a) service history of site; (b) downtime analysts; and (c) service trend analysis. 3.4 Remote Installation. At Customer's request, Seller will provide remote installation advice or assistance for Updates. b 3.5 Software Release Compatibllitv. At Customer's request, Seller will provide: (a) current list of compatible hardware operating system releases, if applicable; and (b) a list of Seller's Software Supplemental or Standard Reteases 3.6 On-Site Correction. Unless otherwise stated herein, all suspected Residual Errors will be investigated and corrected from Seller's facilities. Seller shall decide whether on-site correction of any Residual Error is required and will take appropriate action. 4. Comnliance to Local, Countv, State and/or Federal Mandated Changes. Mpp//es to Sonware and interfaces to those Products) Unless otherwise stated herein, compliance to local, county, state and/or federally mandated changes, including but not limited to IBR, UCR, ECARS, NCIC and state interfaces are not part of the covered Services. (The below listed terms are applicable onlv when the Maintenance and Support Agreement includes (a) Equipment which is shown on the Description of Covered Products, Exhibit A to the Maintenance.) 5, On-site Product Technical Support Services. Seller shall furnish labor and paris required due to normal wear to restore the Equipment to good operating condition. 5.1 Seller Response. Seller will provide telephone and on-site response to Central Sites defined as the Customer's primary data processing facility, and Remote Site, defined as any site outside the Central Site, as shown in Support Plan Options and Pricing Worksheet. 5.2 At Customer's request, Seller shall provide continuous effort to repair a reported problem beyond the PPM. Provided Customer gives Seller access to the Equipment before the end of the PPM, Seller shall extend a two (2) hour grace period beyond PPM at no charge. Following this grace period, any additional on-site labor support shall be Involced on a time and material basis at Seller's then current rates for professional services. M&SA - Exhibit B Page 12 01 14 '/8 ,® ,• B 51© DiN..' IR 4ea . I. 2 I . s.i>•'4t !.' .2 .4 ..ull.# 4442;r - , 41#I"I .«2.3. a. 4 irb'ji:'14€j.$4€*a t.. Exhibit C 0 SUPPORT PLAN OPTIONS AND PRICING WORKSHEET Maintenance and Support Agreement # SA# 004734-000 Date April 23,2013 New Term Effective Start July 1, 2013 End June 30,2017 CUSTOMER: Christian County Sheriff ONice BILLING AGENCY: Christian Sheriff Office Address (1): 110 W Elm Street, Room 70 Address (1): 110 W Elm Street, Room 70 Address (2): Address (2): CITY, STATE, ZIP CODE: Ozatk, MO 65721 CITY, STATE, ZIP CODE: Ozark, MO 65721 CONTACT NAME: Joey Kyle CONTACT NAME: Joey Kyle CONTACT TITLE Sheriff CONTACT TITLE Sheriff TELEPHONE: 417-581-2332 TELEPHONE: 417-581-2332 FAX: FAX: Email: Email: For support on products below, please contact Customer Suppolt at (800) 734-6241 or email at cscenter@morphotrak.com. ¤ AFIS System ® UveScan™Statton ¤ Morpho SIS System ® Advantage-Software Support $ 15,108.44 . 8 a.m. - 5 p.m. Monday to Fliday PPM , Supplemental Releases & Updates . Software Customer Alert Bulletins . Unlmited Telephone Support , Standard Releases & Updates , Telephone Response: 2 Hour , Remote Dial-In Analysis + Automattc Call Escalation STANDARD SUPPORT TOTAL $ 15,108.44 SUPPORTOPTIONSFOURYEARFEE E On-Site Hardware Support $ INCLUDED 0 8 am.-5 p.m. Monday-Friday PPM , Delective Parts Replacement . Hardware Service Reporting I Next day PPM On-site Response * Escalation Support . Product Repair . Hardware Vendor Liaison , Hardware Customer Alert Bulletins , Equipment Inventory Detail Management ® Parts Support $ INCLUDED I Parts Ordered & Shipped Next Business Day . Parts Customer Alert Bulletins 0 0 1fcustomerls providing theirown on-sitehardwaresupport,the following applies: • Customer Orders & Replaces Parts * Telephone Technical Support for Parts Replacement Available m UPLIFTS . Increase PPM to $ N/A . Increase Response Time to $ NA SUPPORT OPTIONS TOTAL $ Included as checked Il THIRD PARTY VENDOR NAME: N/A . TERM DATE: $ . COVERAGE: THIRD PARTY SUPPORT TOTAL $ N/A 1 *IMM:M•]01@4:IN [,1 10(•1:ll; Wil,111,131[97, FOUR YEAR FEE C Users Conference Attendance ($2,950 per Attendee) Year Number Attendees Requested $ N/A • Registration fee • Hotel accommodations • Roundtrip travel for event . Daily meals • Ground transportation to/from the conference airport to the conference hotel USERS CONFERENCE TOTAL $ N/A OTHER AVAILABLE OPTIONS FOUR YEAR FEE El UveScan 3000 Prism Protection $1,500 uniVyear - Covers labor and material fee for replacement of one (1) prism per year $ NA 0 Other: $ NA OTHER AVAILABLE OPTIONS TOTAL $ N/A Prepared by: Marie S. Harper, 253-593-8018, marie.harper@morpho.com SUPPORT TOTAL* $ 15.108.44 USERS CONFERENCE TOTAL % NIA FULL TERM FEE GRAND TOTAL* $ 15.108.44 *Exduslva of taxes if applicable SEE INVOICE SCHEDULE ON EXHIBIT A FOR DETAILS 0 PLEASE PROVIDE A COPY OF YOUR CURRENT TAX EXEMPTION CERTIFICATE (if applicable) M&SA - Exhibit D Page 13 of 14 ver. 02/10 |Nfpidket:pdl249 hikwls,euy':.-*---/Bil- - I 1 /% 0 9'.0 :,44,12' *·4'e . 27223.a,>4€ .J;re./ ..1/.4 0 Exhibit D CURRENT BILLABLE RATES MAINTENANCE AND SUPPORT AGREEMENT NO. 004734-000 CUSTOMER: Christian Sheriff Office The following are Seller's current bmable rates, subject to an annual change. 8 a.m.-5 p.m. M-F (local time) $160 per hour, 2 hours minimum After 5 p.m., Saturday, Sunday, Seller Holidays $240 per hour, 2 hours minimum COVERAGE HOURS (PPM) AllaUill liel Al. / - 1 -LU IJ- U -0 1 -4-v 1, 1 11,119' P' 11. vvil.l uu.i vw ... ...A'.t'..... -J...• BILLABLE RATES (WITHOUT AN AGREEMENT) 8 a.m.-5 p.m. M-F (local time) $320 per hour, 2 hours minimum After 5 p.m., Saturday, Sunday, Seller Holidays $480 per hour, 2 hours minimum 3 MaSA - Exhibit D Page 14 of 14 var. 02/10 32*iket.Pg'!1'25 r242 f 41'U•/'Me'l- f. 4.414-4-4 14.i 1 7.24*f#§;41$i§ ' i?w32.3'.a%11# ./: by t...0...1¥4 0 DATED: MORPHOTRAK, INC. DATED: S/« 13 5 Low'Lapaglia,rdi*Comn iissioner DATED: 3 -20 - t,3 112 *..4:'i n "50 .11 Precinct Code Precinct Name No of Voters Work Phone Fax Number 1 EBENTON 311 3 BRUNER 595 Total No. of Voters 906 Polling Place Location -me-·.r guit+,eeZ·e:F:EWS;9F.{lii,535&6'2.Ifi:Fi CENTURY ELEMENTARY SCHOO,L Y#11 *bs NORTHiSTREETNIXA MO·65714 '4:1[hot - 7-0.17.+PiR='r.'6,9-··' 4··:p·pi··Aq#i.:t;.Ailt:,tul:>14*i! Prectnct Code Precinct Name No of Voters Work Phone Fax Number 29 NORTHVIEW 2 1897 417-724-7470 Total No. of Voters 1897 Polling Place Location CHADWIC®29MMUNIP<+BLDG. 4.'.lf@· Precinct Code Precinct Name No of Voters Work Phone Fax Number 25 SENECA 67 Bob Raines 634-5310 16 S LINN 111 4 CHADWICK 290 11 GARRISON 159 Bob Raines 634-5310 Total No. of Voters 627 Polling Place Location . 1 CHURCH OF CHRIST 6%:i,i'17:ti:,7,0.-·.< , .,1¢€94,2£(EKO]RQ.A.%9';DBE,*04*R¥9323*t*f.44(**iled?]%:j:?tti*639 1 y k.'3"6"b·:liet 4 1 Precinct Code Precinct Name No of Voters Work Phone Fax Number 12 LEAD HILL 118 18 OLDFIELD 364 Total No. of Voters 482 polling Place Location CLEVER crlY HALL.id@if.:.IRi'<2 2-··::.9,te ®*S.· CLARK:CLUVER MD 6®31 22. f,t-5..«E1Q4-.''::.i·,i@RF39'4...4'",,85%4KiEF*.11 Precinct Code Precinct Name No of Voters Work Phone Fax Number 13 LINCOLN 1 2492 743-2544 Julia Total No. of Voters 2492 Missouri Centralized Voter Registration Page: 1 $?$4=:.§4 ..4ia .4 - 81,/win*i, ,-4.·26·1:4>*sh, County: Christian Date: 0W20/2013 User Name: Brown, Kay Polling Place By Precinct Report No.: DP-011 polling Place Location CLEVER:FIRI*TAT;ONI#1'k: ',·ii 4.{!1 .Pi048634'9'ki¢LEVER';80558?-11:-yc ' i,,'11£j*PE€4 INMAN SCHOOL t :77*WWLprV Precinct Code Precinct Name No of Voters Work Phone Fax Number 27 UNION CHAPEL #2 - 3114 725-7460 725-7468 OUTSIDE CITY Inman School Total No. of Voters 3114 Polling Place Location AMfS BiVER ASSEMBLY,:CHUBCH lEi 6100:14 19IIi STREE]>pZARKiMO.<65721 '4.4 j :41 i. 2 .910F1..1„.:4,e.(*i3:ifE?44€8145.41.:·.,11.r ·ci Precinct Code Precinct Name No of Voters Work Phone Fax Number 5 RIVERSIDE 1 2392 Elaine 581-5433 LJ Total No. of Voters 2392 Polling Place Location · .",P ··il-jiilj,L.q).31+7,2,1,412..:il:,IfF:.1·:'il.'19¢hle»'t %1·: MAIN;STREETSCHOOL 1 rp*&4 205 NORTH'STREET..NIXA MO.65.714 ed®,+E<421.4.?·1:1::·.·:ria,FS!,!N::1+.ply).Ii=*:57$242,1*i- ; Precinct Code Precinct Name No of Voters Work Phone Fax Number 23 GARDEN GROVE 1993 724-4000 Main 724-4008 St. School Todd Schuetz Total No. of Voters 1993 Polling Place Location MATHEWS ELEMENTARY.SCHOOL'k v. 205 NORTH:·STREET NIXA MO 657'14 b.§44 642 9,9.ri·t.4'.:.At..4.0.24*1184»5.433··: Precinct Code Precinct Name No of Voters Work Phone Fax Number 30 Rosedale 15 2176 725-7470 725-7478 Mathews School Pat Sutherland Total No. of Voters 2176 Polling Place Location NIXAHIGH·SCHOOLi.4 i ;:d,t..t:.:}'4.··£2 205 NORTH STREET NIXA;MO 65714 *··j ir..: 41>: :3 'ATE.24.: :·SAlfil&$.:Ji,filitil';{i,.i! Precinct Code Precinct Name No of Voters Work Phone Fax Number 28 ROSEDALE #2 - OUTSIDE 1810 724-3501 Nba 724-3515 crrY H.S. Rick Davis 11 Total No. of Voters 1810 Missouri Centralized Voter ReglstraUon Page: 3 "eGitj'+92t©'>§3' 429., + :Racket{Pa.. $•%(ti=S:#2*WA& 234 4G,¥:4*/ Date: 05/20/2013 County: Christian Polling Place By Precinct Report No.: DP-011 User Name: Brown, Kay Polling Place Location NIXA JUNIOR.HIGH SCHOOL 4 : i:,1.·:¢ 205 NORTH STREET NIXA MO'65714 ji ,&,?34<94,115]21!F·'+it*it.NE;'41·1!3it{KEEMT*21.-lic. Precinct Code Precinct Name No of Voters Work Phone Fax Number 21 UNIONCHAPEL #1- 2838 875-5430 or 725-7439 INSIDE CITY 875-5600 Floyd, lanitor Total No. of Voters 2838 polling Place Location OZARK EAST ELEMENTARY % :c. 3 i PO BOX 166 OZARK Mp.65721 i .1.3'<"i:i384..0·}7+A,tlthr·:i'ct'.'4(w-€t·:itf·li1%1%1[:!id.·0,-,44.···· " ... 1 1 ·· .1 QN;.4.le,121.1 ..€.1,-r.11* iD '€-St* - 3,1 ..1.<·24449;·+ ·Irl,!b= It Precinct Code Precinct Name No of Voters Work Phone Fax Number 1 17 MCCRACKEN 1615 Edda Prater (off 582-5785 mgr) 581-4132 Total No. of Voters 1615 Polling Place Location li, 24!1".f:to:,21!€,4 222%?waild-:12 ··'>'*13';EAI·t' ozAREJR. HIGH:Sg:HPdK··43361 1,109 W. JACgSONAZARK.MO2657211 , aw j>?···st·lid.9.· &11)·,MQ·&/; Jmr.KE'it!!4¥4*0.7 Precinct Code Precinct Name No of Voters Work Phone Fax Number 6 CASSIDY 1 2411 Secretary, need to get a key to the Gym 582-4707 or Total No. of Voters 2411 Polling Place Location ·!ef· "'N: PJO. BOX 166 OZARK IMP.'457214!¢2 ·': <.ME@t.:it:* 4,1031*.liti,9%11!bii*%§814.1 '.'.i :. OZARK UPPERELEMENTARY : · 42)·wi Precinct Code Preclnct Name No of Voters Work Phone Fax Number 31 RIVERSIDE 2 2417 Brenda Monroe 417-582-4802 (Off.Mgr.) 582-4805 Total No. of Voters 2417 -- polling Place Location I·· UU,·5t 1'!tili:14'44& ili«Prn···:, ·2·-b SOUTH ELEMENTARY'SCHOOL ·'. m 1250 W.;SOUTH STREET OZARK MO 6572,1,:, ...4,.r,§1::.9[Pll·':$·91([R·D>'=taitel]I:»twr:+ # ·· Precinct Code Precinct Name No of Voters Work Phone Fax Number 7 WEST FINLEY 2931 KIM FITZPARTICK 881-3601 OR Total No. of Voters 2931 Missouri Centralized Voter Registration Page : 4 €*61@tiP{i© 2 ./.'.t f.' $4 1 t y County: Christian Date: 05/20/2013 User Name: Brown, Kay Polling Place By Precinct Report No.: DP-011 Polling PIace Location SPARTA SCHOOCCENTRALOFFICE y. :113 DIVISION STREET i*ki*%:·'·24€44;:@....·hiEFEN}NE·:40¢if4*F·18:111.I.ug'.341 CORNER OR DIVISION·ST &1417.:'HYR,1.2-53PAR-falp'.65753:'1**4119 F·*i*..:i.5 Precinct Code Precinct Name No of Voters Work Phone Fax Number 26 SPARTA 1761 634-3223 ext 127 Jody Total No. of Voters 1761 Polling Place Location 2.342€ p.$.:1•·40 .Aktll, '+·t•;'241•·1. SPOKANE MIDDLE SCHOOL 42, ·:rt V.'4 1130 SPOKANE, ROAD SPOKANE MO 65754;t .'%498 riji't.R :'· at ;dir.t!.air···21\'2IA:26·:%€i? Precinct Code Precinct Name No of Voters Work Phone Fax Number 10 S GALLOWAY 1461 PAM ROWE(PRIN. )587-8707 Total No. of Voters 1461 Polling Place Location ST, ·JOSEBHS: CHURCH ·· it®!MI, '141„ 320 N.w.·*ASHING'rON,bitiLINGS®8 6®io idi*%*%*fEER*liN63....=..1 . Precinct Code Precinct Name No of Voters Work Phone Fax Number POLK 2265 Carol 744-2490 Total No. of Voters 2265 Polling Place Location VICFORY BAPTIST CHURCH :. ·aly.*Ik 5058 STAIEHWY· W OZARK MOr657214*,t.'.''- "....f:t@Mi?%19.3%614(·f:U': Precinct Code Precinct Name No of Voters Work Phone Fax Number 15 N LINN 730 224-7018 Total No. of Voters 730 Polling Place Location HI:. P •« N'" ··Ii'i' ; "12*Nui;Wi"·:3'11·I·.111-41-6.·11.2116.·11» WEST.ELEAANTARY SCHOOL '414* i P.02 BOX 166:OZARK M045721* *11.?,;·:*i;·v;(4@19:4··4{4*Rjlk',tti'·:%+·iti.>·ftl..MMWI.Lk],12(?1'M?ya Precinct Code Precinct Name No of Voters Work Phone Fax Number 32 CASSIDY 2 2863 Tammy Short (Off.Mgr.) 860-6455 cell Total No. of Voters 2863 Grand Total: 32 Missouri Centralized Voter Registration Page: 5 + ./A.. 9.)0/ 77€7 %*PacketP#1314 * xot-N .II=*I#/ i.*/I ' Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http:UChristianCounty?40.iqm2.com - Minutes - Thursday, May 23, 2013 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name . , - - Title-' Status Arrived Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett Western Commissioner Present 8:25 AM Cheryl Mitchell Administrative Assisstant Present 8:25 AM Kay Brown County Clerk Present 8:25 AM II. Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Rick Maggard and 3 Richard Teague Common 1 Road District Supervisor. The County Commission postponed the minutes to Thursday, May 30, 2013, because no minutes were available for approval. Presiding Commissioner Lou Lapaglia called for a motion to approve Certified CART Court Order # 5-23-2013-01 for a total cost of $,112,717.88 from CART to Bridge and Roads. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Ldpaglia, Ray Weter, Bill Barnett Motion/Vote - Kay Brown, County Clerk Change Order - CenturyLink Job Change Order The meeting was attended by Commission Secretary Julia Maples, Rick Maggard and Richard Teague Common 1 Road District Supervisor. Commission Secretary Julia Maples said a change order was submitted for the Centurylink project. After they delved into the inner workings of the phone system they discovered the fax lines will have to have a different type of cable for all the offices in 0 both buildings. -3 April Term Thursday, May 23, 2013 8:25 AM Presiding Commissioner Lou Lapaglia called for a motion to approve the change order for CAT 5 cables for the fax lines for all offices in both buildings for a cost of $ 2,972.18. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM Richard Teague Common I Road District Discussion - Monarch Road-Forestry Easement Discussion The meeting was attended by Commission Secretary Julia Maples, Rick Maggard and Richard Teague Common 1 Road District Supervisor. The County Commission met with Common 1 Road District Supervisor Richard Teague to discuss Monarch Road. Mr. Teague said he discovered that Monarch Road is owned by the Mark Twain National Forest. Mr. Teague recommended to the Commission to accept the Public Road Easement Agreement with the U.S. Department of Agriculture Forest Service. With the approval of the County Commission, from this point forward Christian County Common 1 Road District will maintain the easement on Monarch Road. Presiding Commissioner Lou Lapaglia asked for a motion to accept the Public Road Easement Agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Wete-r, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Ray Weter Eastern Commissioner Discussion - Policy Review-Meal Expense Reimbursement The meeting was attended Commission Secretary Cheryl Mitchell. The County Commission, after reviewing the agenda, agreed the two items listed on the agenda for the 9:00 and 10:00 meetings were subjects related to the personnel manual and should be presented to Glen Pace, the County's Human Resources Consultant for his review. Presiding Commissioner Lou Lapaglia requested a motion to combine the two meetings listed on the agenda for 9:00 and 10:00 to be presented to Glen Pace. 21Page m April Term Thursday, May 23, 2013 8:25 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Zoning Administrator Discussion - Quail Run Road Acceptance-Ozark Special Road bistrict The meeting was attended by Commission Secretary Julia Maples and County Counselor John Housley. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review a Right-of-Way Warranty Deed for a road that lies within the Ozark Special Road District known as Quail Run Road on behalf of Ozark Special Road District. Western Commissioner Bill Barnett asked, "Does the road meet the County road standards." Todd Wiesehan said the road was approved by the Ozark Special Road District, having the same standards as the county. County Counselor John Housley said the form of the deed is fine. Counselor Housely said the road is accepted into the County but will be maintained by the Ozark Special Road District and the county will have no responsibility. Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way Warranty Deed for Quail Run Road on behalf of Ozark Special Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Todd Wiesehan Planning & Zoning Administrator Discussion - Infrastructure in Green Hills Estates The meeting was attended by Commission Secretary Julia Maples, Todd Wiesehan Planning and Zoning Administrator and County Counselor John Housely. The County Commission met with Planning and Zoning Administrator, Todd Wiesehan, to discuss the proceeds from a letter of credit of $ 17,600.00 which was a guarantee for 31Page D April Term Thursday, May 23, 2013 8:25 AM the installation of infrastructure improvements (road) that is currently held in a Certificate of Deposit for the purposes of constructing said improvement. Frank Rodgers, the Developer of Green Hills Subdivision would like to know the County's intentions with respect to completing the improvements guaranteed by those funds. County Counselor John Housely recommended to the County Commission to bid the road construction and request a price for concrete, asphalt and chip and seal. Presiding Commissioner Lou Lapaglia asked the County Counselor would the bids be in accordance with the current road standards or the former to finish a road. John Housely stated the County has no responsibility to pay for this road. When the road has been approved then the county will release any funds. Mr. Housley said the county has the right to accept or reject any bid submitted that is greater than 17,600.00. John Housely said, the county is not giving the money back, the road will be bid under all three methods and he anticipates the bids will be higher than the $ 17,600.00. Western Commissioner Bill Barnett suggested having the road paved with hot mix only because in two years we would have to deal with Mr. Rodgers again. County Counselor John Housely stated all future building permits will cease until the road is completed to the County's specifications. Eastern Commissioner Ray Weter called for a motion to proceed to bid the road project in Green Hills using hot mix, concrete and chip and seal based on the most recent county specifications which is a total of three coats. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Glenn Pace-Human Resources Discussion - Employee Policy Discussion The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housely, Human Resource Consultant Glenn Pace, Recorder Kelly Hall, Chief Deputy Payroll Clerk Tom Lawson, Assessor David Stokely and Treasurer Karen Matthews. 41Page April Term Thursday, May 23, 2013 8:25 AM The County Commission held a meeting to discuss amendments to the employee manual. Eastern Commissioner Ray Weter said this meeting is to define the parameters for reimbursement for meals and mileage in regards to county business. The current policy states that you have to be gone 12 hours before any meals can be reimbursed. Presiding Commissioner Lou Lapaglia said the current 12 hours is inadequate. Western Commissioner Bill Barnett said he thinks there should not have any time limits. He has had an employee go to Springfield to have a meal. Glenn Pace said the current policy is too restrictive and he would be in favor of 40 to 50 miles out or a trip to Jefferson City in one day. rD Eastern Commissioner Ray Weter said it could be done as a destination or the amount of time their are gone on county business. Glen Pace said there should a time element or miles defined. Presiding Commissioner Lou Lapaglia suggested 50 miles or one hour from the court house or residence. Treasurer Karen Matthews said she will be attending a meeting in Laclede County, Branson, or Greene County and there is a meal included. The Treasurer has never been reimbursed for those meals that are part of her training. There are offices that do receive reimbursement that have discretionary funds. Eastern Commissioner Ray Weter said you can have an addendum that states a local meeting or away that is for county business and the attendees have to purchase their own meal can be reimbursed should it extend through a meal period. Recorder Kelly Hall said all her meetings are in Greene County and she has not been reimbursed for mileage or the meal. 51Page . 0 April Term Thursday, May 23, 2013 8:25 AM Treasurer Karen Matthews agreed that you should be reimbursed for your meal but not for anyone else's meal. Glen Pace said the Auditor would wan£some form of documentation that is designated as county business. Western Commissioner Bill Barnett made a motion that when a trip exceeds total time exceeds four hour or is 50 miles one way that a notice or an agenda must accompany original receipts. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissiorier AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Tom Lawson-Payroll Clerk Discussion - Employment Status Discussion Chief Deputy Tom Lawson said he presented two changes to the employee manual to change the full time status to 30 hours, an auto enrollment approach for the new 3 employees and to adopt a new policy change that you are automatically on the county's health insurance and the new employee has to opt out of the health insurance. This will cause the county to be in compliance with the future affordable health care laws and would be easier to implement. The County Commission will continue this discussion to next Thursday May 30, 2013 at 9:00 a.m. Eastern Commissioner Ray Weter made a motion that the threshold of employee hours for part time status be reduced from 32 hours to 30 hours per week to be eligible forthe employee insurance. The new hires will automatically be enrolled in the county's health insurance and unless they choose to opt out. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Spencer Jones & Mel Eakins with Great River Associates Discussion - River Downs Subdivision Specifications Discussion The meeting was attended by Commission Secretary Julia Maples, Richard Eddie, President of the Riverdown's West Homeowners Association and Doug Twigger and 0 Mike Burros homeowners and Shawn Berry, Mel Eakins, of Great River Associates and for Riverdown's West Attorney Carson Elliff. 61Page 0 April Terrn Thursday, May 23, 2013 8:25 AM The County Commission met with Attorney Carson Elliff and Mel Eakins from Great River Associates. Mel Eakins said in the last meeting there were many problems with the plans and specifications for the treatment facility. Mr. Eakins received additional information but was insufficient to bid out the project. Presiding Commissioner Lou Lapaglia said there was confusion in the last meeting regarding Frontier and how the homeowners feel about continuing in that direction. Attorney Carson Elliff reviewed the information provided by Frontier and said we are a long way from having plans and specs. Mr. Elliff said he had extensive discussions with the homeowners and the board that after 2 years there should be plans and specs. The Board and the homeowners decided not to proceed with Frontier and delay the bidding process. Carson Elliff said on behalf of the homeowners association they want to proceed with a more standardized facility. 3 Carson Elliffthanked Mel Eakins and Spencer Jones for all the work they have done on behalf of the homeowners and the county. Carson Elliff is going to recommend there are so many questions that haven't received an answer in regards warranties and maintenance. The Homeowners Assodation with the boards' approval and want to go with Schultz and Summers Engineering. Presiding Commissioner Lou Lapaglia asked should a letter be submitted to the Frontier to inform them the homeowners and the county have chosen a different direction. Mr. Eddie said he has the plans for a sewer treatment that is currently being built in Sunrise Beach that would function adequately for Riverdowns. Presiding Commissioner Lou Lapaglia said DNR has to be notified that the treatment plant is changing to Schultz and Summers Engineering.·The bid opening for May 30, 2013 will be cancelled and the contractors and the banks will also need to be notified. Eastern Commissioner Ray Weter asked who is carrying the insurance. 0 County Counselor John Housleysaid we will have an operational agreementto have 71Page April Term Thursday, May 23, 2013 8:25 AM insurance in place for coverage for at least the amount of immunity Richard Eddie, said, we are going to move forward and not with Frontier. We will provide written confirmation for the record to the Commission. County Counselor John Housely said he is pleased because this project should come in at a lower cost. Eastern Commissioner Ray Weter asked Mike Burros if he was comfortable maintaining this new system as opposed to working the Frontier. Mr.Burros said this new system will be easier to maintain and will last longer. Presiding Commissioner Lou Lapaglia called for a motion to move forward in another direction at the request of the homeowners. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 4 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:45 PM Christian County Commission Discussion - Records Destruction Request The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia called for a motion to approve the County Commission's destruction of records. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM The Honorable Judge Mark Orr Discussion - Juvenile Detention Discussion The meeting was attended by Judy Morisset and Rance Burger of the Springfield Newsleader, Mike Scofield head of the Juvenile Department for Taney and Christian County and Amelia Wigdon of the Christian County Headliner News. 0 81Page Dj April Term Thursday, May 23, 2013 8:25 AM The County Commission met with Judge Orr and Judge Luna to discuss the juvenile detention center. Judge Orr opened the discussion stating there is an issue that began two months ago. Judge Orr received a letter from Judge Carter that supports using the facility for the benefit of other people from other counties. Judge Carter has requested a meeting concerning the Juvenile Detention Center but there is nothing to discuss because it was decided last year and the contract was finalized last year. Judge Orr and Judge Moody toured the facility in the fall and Judge Orr will not be attending the meeting that is set for May 31. Judge Orr stated Judge Carter left him out of the loop and he suggested that he talk to the County Commission. The original agreement is a partnership with 9 counties with a ten year lease. Every year the budget is approved and is paid based on population. Judge Moody wanted to get the contract renegotiated for the juvenile detention. The Supreme Court recently closed five detention facilities. If the state cuts our funding they can get out of the agreement within 60 days. Judge Orr said the Supreme Court has not made it clear what the future holds for juvenile detention centers and most likely there will be a limited number of them. There are two agreements and there is a five year lease. The County has the ability to walk away from this contract at any time. Judge Orr fo said we have never participated in the management of the facility and he is glad to be involved. The whole issue is do we want to allow other people to use our facility for a significantly lower cost. Judge Orr said they show revenues from other counties. We are partners and there are other people that are using the facility and are not paying their fair share. Since Judge Carter has tried to get their business, they are not abiding by the agreement. We average about four kids per day for Christian and Taney Counties. Historically, they have been taking in more kids and for the last ten years there has not been an equal cost share. We could be risking our insurance or civil immunity. Judge Orr said let the other county's join our organization or dissolve the district and let the 44th Judicial Circuit take the lead role. Christian and Taney Counties pay 75% ofthe facility with no cost savings to us. Western Commissioner Bill Barnett suggested dissolving the district. Judge Orr said he would like to dissolve and get out of the contract. We currently have a window to dissolve it and we can contract with them for $55 a day. 0 91Page April Term Thursday, May 23, 2013 8:25 AM Judge Orr stated that he didn't see any benefit to continue the agreement. Western Commissioner Bill Barnett said we need to send a contract to all the counties that are using the juvenile center. Commissioner Barnett suggested having a meeting with Judge Carter in Christian County. Presiding Commissioner Lou Lapaglia said he would like to continue the meeting and look at it again. RESULT: TABLED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner k SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglii Ray Weter, Bill Barnett Motion/Vote - 3:00 PM David Stokely Assessor & Karen Matthews Treasurer Discussion - Enhanced Website Access Charges Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Lisa McGhee from WorldPay, Treasurer Karen Matthews, 2012 Assessor Danny Gray, Judy Morisset, Recorder Ted Nichols, Rance Burger of the Springfield, Amelia Wigton from the Christian County Headliner News. Assessor David Stokely presented a software program that could be utilized by those using the website to glean additional information. Currently, the Assessor's website provides general GIS data and will continue to at no charge. However, this program would provide in-depth information for a fee that could be Useful to developers, realtors, and business owners. The Assessor said this service would be available through an annual subscription fee and paid by the subscriber via WorldPay, an on-line credit card company. Treasurer Karen Matthews spoke with Ozark Bank and with Andy Marmouget (the county's independent auditor) and both of them agreed. The County will charge a yearly subscription cost of $ 75.00, with a one time set up fee of $ 25.00. Western Commissioner Bill Barnett asked what amount of money do you estimate you will receive. Assessor David Stokely said there have been several inquiries about this program and people expect convenience and the ability to pay on line. Eastern Commissioner Ray Weter asked if he were using this, is there a fee for daily use and where does Worldpay make a profit. 0 10IPage 0 April Term Thursday, May 23, 2013 8:25 AM Lisa McGhee said WorldPay will send the funds the next day after the transactions to the Assessor. We will charge a rate for 1.99% that is paid from the $ 25.00 set-up fee for any transaction. The Assessor will pay a one-time set up fee of $ 149.00. The information is safely transmitted through the gateway to a CART 32 system and it won't be sold to anyone. Western Commissioner Bill Barnett asked how long is the contract? Lisa McGhee said this is a three year contract that can be terminated the first year for $ 295.00, after the first year $ 195.00. Assessor David Stokely said the Treasurer could create a line item for revenues for this program. Treasurer Karen Matthews said the Assessors' revenues have significantly decreased. D Assessor David Stokely said to implement this program the Treasurer will have to open another bank account. Danny Gray asked what is the weekly or daily fee. Lisa McGhee said there is a $ 9.95 monthly administration fee that would be paid by the Assessor's office. Danny Gray asked is there a security certificate from your clearing house. Treasurer Karen Matthews said there will be a monthly withdrawal of $ 9.95 from this new the bank account for WorldPay's administration fees. The Treasurer said Mr. Ulrich has the Assessors account set up to do this. Danny Gray asked can you back a transaction out? Lisa McGhee said there is no way to back out the transaction. 0 11IPage L/ April Term Thursday, May 23, 2013 8:25 AM There will be an additional fee of 3.19% for non-members, members will be charged a lesser fee of 1.99% which is called a qualified rate. The program includes a 30,000 indemnification waiver which is a guarantee of support in case of a data breach. Presiding Commissioner Lou Lapaglia called for a motion to authorize the Treasurer and the Assessor to open a bank account for fees accrued from WorldPay. RESULT: ADOPTED [UNAN[MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 3:30 PM The agenda meetings were completed and the Commission will reconvene Thursday, May 30, 2013. The courthouse will be closed on Monday, May 27th, 2013, in observance D of Memorial Day. Of(AJ Or Lou Lapaglia, Presid mmissioner /414)24 Ray Weter, Eastern Commissioner 8 ote 10»* Bill Barnett, Western Commissioner 0 12IPage 1 3Ii;*r 0. Julia 11/japles From: Natsch, Timothy C Sent: Wednesday, May 22, 2013 1:59 PM To: 'Julia Mapies' Subject: Christian County - Job Change Order for review and signature Attachments: 05-22-13 Christian County Job Change Order.pdf C Julia: , I have attached a copy of the Job Change Order for the provision ofparts and services to accomplish the changes below. & C We have uncovered several drops in the Justice Center and the Courthouse that are using 8 one Cat5 cable to feed multiple phones or faxes. These will have to be fixed before we can move forward with the cutover. 1 Justice Center: 10 new runs total, 6 in the Jail, 3 in the Circuit Clerk office and i at the Security Desk. Courthouse: 0 9 new runs total, every fax shares a cable with a digital extension. Labor Estimate- 24 hours Parts - 4 boxes of Catse cable (Blue), i bag of 25 Cat5e Modularjacks On another note, I will be following up with a renewal PRI agreement for the Courthouse 2 am doing this so that: 8 I M a. both ofyour PRI agreements will come due at the same time in future years for simplification b. I am offering a lower rate that you currently have . c. I wiI[ be able to eradicate $200 in miscellaneous PRI grooming charges Thank you for alll Regards, Tim Natsch Business Account Manager 0 211 South 3rd Street Branson, MO 65616 29#kkt Pg.-'13 - 2 :big 04.A 0 ofice: 417-334-2308/ Fax: 417-334-9755 /Cell: 417-213-0487 - tim.natsch@centurvlink. com 63,13 A. r Cenlurylink - Business 1 i-2*1 g-B...S @Shordial ®Mrrm; Auacnment: Change Order for Centuryljnk Phone System (1079 : CenturyUnk Job Change Order) 1 .. ..:.. CenturyUnk stronger connected CenturyLink offers customizable local, long distance, broadband, voice and data equipment from Cisco, Adtrem, Avaya, Mitel, Nortel, RUCKUS, as well as Metro Etherne and MPLS networking solutions Business Repair 24.X,7 - SOO-786-6272 Metro Ethernet 24X7 - 800-603-8044 Customer Service and Billing Soo-786-6272 DSL Business High Speed Tech Support - 800-'786-6272 INEW) Century link Conference Call Center Customer Support SOO-485 0844 J 2 -*&6kbi 'Pil: 14 9 , Tilize V Job Change Order Contract Number: 121200603725 Customer Name: CHRISTIAN COUNTY Billing Name: CLERK Site Address: 100 W CHURCH ST Billing Address: 100 W CHURCH ST RM 206 OZARK, MO 65721- OZARK, MO 65721- 8390 8390 Ship To Name: BSM Warehouse Shipping Address Use NIBS or Sales Office default address for site Material/ Description Product Qty/ Unit Extended Labor Code Hours PAce Price Ortronics Tech Choice RJ45, KS5EA-36 25 3.93 98.24 8 Pos. 8 Wire, Cat5e - Blue 4 pr 24 awg Cat 5e - Plenum S5PLB-CE-BU 4000 0.21 857.20 Blue Box Ortronics Tech Choice 2 Port KSFP2 25 1.55 38.65 with Labels - Fog (Off) White Ortronics Tech Choice 4 Port KSFP4 25 1.55 38.65 with Labels - Fog (Off) White 0 0.00 0.00 Labor -Business Service Regular 24 80.81 1939.44 Tech Time Business Hours 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 0 0.00 0.00 Subtotal: $2972.18 Restocking Fee: $0.00 Total Change Total: $2972.18 fl' 4,40/\0 CenturyLink Signature Date ir Signatbr, -»p#Fkpg: ?1£1 f f;01 3 0 Regarding Monarch Road Easement Christian county has received an easement from the United States Agriculture Forest Service regarding Monarch Road. This Easement Grant Is a standardized agreement that is already in place with the following county roads. 1. Chadwick Road 2. Cooper Road 3. Pine Ridge 4. Rockwood 5. Lookout Road singed in 2005 I have no Reservations about accepting this easement. 0 Richard Teague 5/23/2013 0 ®fc'(At Pg: 16 4 f.1.341® United States Forest Mark Twain National Forest 401 Fairgrounds Road · . Department of Service Rolla, MO 65401 Agriculture (573) 364-4621 FAX (573) 364-6844 File Code: 2730 Date: April 29, 2013 Mr. Ray Weter Eastern.Commissioner Christian County Commission Attachment: Easement Agreement for Monarch Road (1068 : Monarch Road-Forestry Easement Discussion) Christian County Court House 100 West Church Street Ozark, MO 65721 Dear Commissioner Weter: Enclosed is the signed Easement to Christian County for FR 582. Please record, with enclosures, at the County Recorder's office and return.a copy of recorded easement and enclosures to: Janet Fraley Mark Twain National Forest Supervisor's Office 401 Fairgrounds Road Rolla, Missouri 65401 I am sorry for the delay with this easement and appreciate your cooperation and understanding. If you have questions, please contact Janet at (573) 341-7459. Sincerely, 36=6251 WILLIAMB:NIGHTifiGAL& Forest Supervisor Enclosures (2) CQ Jenny Farenbaugh Janet Fraley Amy Wilson USDA 1 0 Weaff*&9 America's Working Forests - Caring Epeo Day in Every Way Printe ·- packit Pg: 17 3®5*-" 0 Auth ID: AVA3I FS-2700-9f(10/09) -ul,al wi nuctu-rurestry casement Discussion) Contact m: 518763010602 OMB No. 0596-0082 Use Code: 751 U.S. DEPARTMENT OF AGRICULTURE FOREST SERVICE PUBLIC ROAD EASEMENT 0 Act of October 13, 1964, (P.L. 88-657); 36 CFR 251.50, et seq THIS EASEMENT, dated this '21 day of April, 2013, from the UNITED STATES OF AMERICA, adting by and through the Forest Service, Department ofAgriculture, hereinafter called Grantor, to COUNTY OF CHRISTIAN, MISSOURI, hereinafter called Grantee. WrINESSETH: WIIBREAS, the. Grantee has applied for a grant of an easement under the Act of October 13, 1964 (78 Stat. 1089, 16 U.S.C. 532-538), for aroad over certain lands or assignable easements owned by the United States in the County of Christian, State of Missouri, and administeredby the Forest Service, Department ofAgriculture. NOW THEREFORE, Grantor does hereby grant to Grantee an easement for a public road and highway along and across a strip of land, hereinafter defined as the right-of-way. over and across --- the lands in the County of Christian, dtate ofMissouri, Section 36, Township 26 North, Range 19 West, Sth Principal Meridian, as described and attached hereto. The word "right-of-way' when used herein means said strip ofland whether or not there is an existing road or highway located thereon. Except where it is defined more specifically, the word "highway' shall mean roads or highways now existing or hereafter constructed on the right-of- way or any segment of such roads or bighways. 3 _P*kdt #b· 18 143-4.12LS 3 The right-of-way is shown and specifically described·in attached Exhibit A and on the map, Exhibit B, hereto and made a part hereof. This grant is made subject to the following terms, provisions, and conditions: 1. Outstanding valid claims, if any, existing on the date of this grant. 2. The easement herein granted is liinited to use of the described right-of-way for the purpose of construction, operation, and maintenance of a*highway and does not include the grant of any rights for non-highway purposes or facilities; Provided, That the Forest Service shall not exercise its right to use or authorize the use Of anyportion of the right-of-way for non-highwaypurposes when such use would interfere with the free flow of traffic or impair the full use and safety of the highway; and Provided further, That nothing herein shall preclude the Forest Servibe from locatingNational Forest and other Department of Agriculture infoimation signs on the portions ofthe right-of-way outside of construction limits. 3. Not applicable. 4. Any reconstruction of the highway situated on this rlght-of-way shall conform to plans, specifications, and written stipulations approved by the Forest Supervisor or authorized representative prior to beginning such reconstruction. 3 5. Consistent with highway safety standards, the Grantee shall: a. Protect and preserve soil and vegetative cover and scenic and aesthetic values on the righ6of-way outside of construction limits. b, Provide for the prevention and control of soil erosion.within the right-of-way and adjacent lands that might·be affected by the construction operation, or maintenancg of the highway, and shall vegetate and keep vegetated with suitable species all earth cut or fill slopes feasible for re-vegetation or other areas on which ground cover is destroyed.The Grantee shall perform these activitieswhere it is deemed necessary during a joint review between the authorized Forest Officer and 'Grantee prior to completion of the highway. The Grantee also shall maintain all terracing, water bars, leadoff ditches, or other preventive works that may be necessary to accomplish this objective. This provision also shall apply to waste disposal areas and slopes that are reshaped following slides that occur during or after construction. 6. The Grantee shall: Establish no borrow, sand, or gravel pits; stone quarry; permanent storage areas; sites for highway-operation and maintenance facilities; camps; supply depots; or disposal areas within the right-of-way, uhless shown on approved construction plans, without first obtaining approval ofthe authorized Forest Officer. 0 7. The Grantee shall maintain the right-of-way clearing by means of chemicals only after the Forest Supervisor has given specific written approval. Application for such approval must be in P,@Re€PW. 19;' r -3.z...81 0 writing and must specify the time, method, chemicals, and the exact portion ofthe right-of-way to be chemically treated. 8. The Grantee does by the acceptance of this document covenant and agree for itself, its assigns, and its successors in interest to the property here granted or any part thereof, that the covenant set forth below shall attach to and run with the land: Attachment: Easement Agreement for Monarch Road (1068 : Monarch Road-Forestry Easement Discussion) a. That the Grantee shall operate the described property and its appurtenant areas and its buildings and facilities whether or not on the land therein granted as a public road, in full compliance with Title VI of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to the regulations issued thereunder by the Department of Agriculture and in effect on the date of this document to the end that no person in the United States shall, on tile grounds ofrace, sex, color, religion, or national origin, be excluded from · participation in, be denied the benefits of, or be subjected to discrimination under any programs or activities provided thereon; and b. That the United States shall have the right to judicial enforcement of these covenants not only as to the Grantee, its successors and assigns, but also as to lessees and licensees doing business or extending services under contractual or other arrangements on the land therein conveyed. 9. Invasive Species Prevention and Control (R9-Dl). The holder shall be responsible for the 3 prevention and control ofnoxious weeds and invasive species arising from the authorized use. For the purpose of this clause, noxious weeds and invasive species include those species recognized as such State of Missouri. When determined to be necessary by the authorizing officer, tile holder shall develop a plan for noxious weed and invasive species prevention and control. Such plans must have prior written approval from the authorizing official and upon approval, shall be attached to the permit as an appendix. 10. Removal and Planting of Vegetation and Other Resources *5).This permit does not authorize the cutting of timber or other vegetation. Trees or sbmbbery may be removed or destroyed only after the authorized officer or the authorized officer's designated representative has approved in writing and marked or otherwise identified what may be removed or destroyed. Timber cut or destroyed shall be paid for at current stumpage rates for s*imilar timber in the Mark Twain National Forest. The Forest Service reserves the right to dispose of the merchantable timber to thoseother than the holder at no stumpage cost to the holder. Unmerchantable material shall be disposed of as directed by the authorized officer. Trees, shrubs, and other plants may be planted within the peimit area with prior written approval ofthe authorized officer. 11. Protection of Endangered, Threatened, and Sensitive Species (X8). The location of sites within the permit area needing special measures for protection ofplants or animals listed as threatened or endangered under the Endangeked Species Act (ESA) of 1973, 16 U.S.C. 531 et seq., as amended, or as kensitive by the regional forester under Forest Service Manual (FSM) 2670, pursuant to consultation conducted under section 7 of the ESA, may be identified on the ground or shown on a separate map, The map shall be attached to this permit asian appendix. The . P®!fat Pg. 20 E**72 0 holder ahall take any protective and mitigative measures specified by the authoiized officer. If protective and mitigative measures prove inadequate, if other sites within the permit area containing threatened, endangered, or sensitive species are discovered, or if new species are listed as threatened or endangered under the ESA or as sensitive by the Regional Forester under 'the FSM, the authorized officer may specify additional protective aild mitigative measures. Discovery of these areas by the holder or the Forest Service shall be promptly reported to the , other party. 12. Archaeological-Paleontological Discoveries *17).The holder shall immediately notify the authorized officer of all antiquities or other objects of historic or scientific interest, including but not limited to historic or prehistoric rains, fossils, or artifacts discovered in connection with the use and occupancy authorized by this permit. The holder shallleave these discoveries intact and . in place until directed otherwise by the authorized officer. Protective and mitigative measures specified by the authorized officer shall be the responsibility of the holder. .13: Ownership ofArcheological Resources (X81). Archeological, paleontological, and historic artifacts and resources excavated or removed Yrom National Forest System lands remain the property ofthe United States and shall be deposited in in accordance of the Zone Arfhaeologist. 14. Signs (X29). Signs or advertising devices created onNational Forest System lands shall have prior approval by the Forest Service as to location, design, size, color, and message. Erected 0 signs shall be maintained or renewed as necessary to neat and presentable standards, as determined by the Forest Service. 15. Operation and Management Plans (R9-X2). The attached operation and/or management (maintenance) plan, when currently approved by Ge authorized officer will become a part of this authorization. Its terms and conditions are binding on the pennittee/grantee. 0 Piek@t PU. 21 ,=731, A.4 .. 0 IN Wn'NESS WHEREOF, the Grantor, by its Forest Supervisor, U. S. Forest Service, has executed this easementpursuant to the delegation of authority to the Chief, Forest Service, 7 CFR 2.60, and the delegation of authority by the Chief, Forest Servide, dated August 22, 1984 (49 FR 34283), on the day and year first above written. UNITED STATES OF AMERICA Attachment: Easement Agreement for Monarch Road (1068 : Monarch Road-Forestry Easement Discussion) By:„c*<242:; 's!€F 0124,40. William B. Nightingale, Fdhst Sfiervisor Forest Service Department of Agriculture * ACKNOWLEDGEMENT State ofMissouri) County of416#1 On this 29 tay ofApril, 2013, before me personally appeared William B. Nightingale, personally known to me to be the person executed the forekoing instrument, and acknowledged thathe executed the same as his free act and deed for and onbehalf ofthe -United States of America. IN TESTIMONY WHEREOF, I have hereunto set my hand an affixed my official seal in the County and State aforesaid, the day and year·first above written. 6014 #w BECKYBRYAN Notary Pub!10 + Notaiy-Seat Notary P*Mc U State of Missour'I Commissioned forPhelps CounW MyI]ommisslon Ewires: May 01 2015 My·Commission Expires on 85>9 /30 / 6 1 . CommIssion Number.12335461 L According to the Papenvork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not mquired to respond to a collection of information unless it displays a valid OMB control number. 'ne valid OMB control number for this information collection is 0596-0082.thc time required to complete this information collection is estimated to average one (1) hourper mponse, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and compkting and reviewing the collection of information. The US. Department ofAgricuitura (USDA) prohibits discrimination In all its programs and activities on the basts of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all orpart of an individual's income is derived from any pubNG assistance. (Natal} prohibited bases apply to a]1 programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Centerat202-720-2600 (voice and TDD). t To file a complaint ofdiscrimination, write USDA, Director, Office of Civil Rights, ] 400 Independence Avenue, SW, Washington, DC 20250- 9410 or call toU free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relayat (800) 877-8339 ODD) or (866) 377-8642 (relay voice). USDA is an equal opportunityproviderand employer. 0 7118 Privacy Act of 1974 (5 US.C. 5522) and the Frecdom of Dijannation Act (5 U.S.C 552) govern the confidentiality to be provided for information received by the Forest Service. Packet #gl: 22. 2.3.ar,/1 I - 0 EXIEFT A PubPic Road Easemment for Christian Coumity, Miss@wiri Ava/Cassvile/Willow Springs Ranger ]District u, ..........w. muna,un nuau 1 luvt, : wionarcn Hoaa-Forestry Easement Discussion) Monarch Road.(FR 582) Commence at the Northwest comer of the North Half of the Northwest Quarter (N !4 NW® of Section 36, Township 26 North; Range 19 East of the Fifth Principal Meridian, Christian. County, Missouri thence East along the North line thereof, approximately1500 feet to the centerline of Monarch Road CFR 582), the Point of Ingress; thence Southeasterly along said centerline, approximately 2,150 feet to the Northerly Right-of-Way line of Chadwick Road, the Point of Egress. The aforementioned easement is approximately 0.41 miles in length, being a strip of land 40 feet wide, 20 feet each side of the centerline, cdntaining approximately 2.0 acres·, more or less. ./acketph.4 , Exhibit B . / 00- County of Christian. Missouri 0 0 Public Road Easement 19 Length = 2,150 feet (0.41 miles) Width = 40 feet x Area= 1.98 acres & / L.Ci 2 4 . Z.=-1 - i -= -aa,2-4,2 0 %21%99%21%11%35%11*A - E M-2 · 0 - &2424:2441,3%%2* 0 %03"1%:Miet = 42&11%**£62&60:80 = 441*41&1%4%*a'%2%.:Mg;6=8:@Nk&! 44!'20#hazo,0,1-*Caoil#u:SAN- f-b, 4*EmbbT,RWM35533.*§9N2CHRISTAN COUNTY MISSOUR), A DISTANCE OF 6 U !; r Ul *EMAA·Tiom>taRgE[¢2149\651@ i mism April Term Thursday, May 30, 2013 8:25 AM agreeable. He had his own lawyer look at it and there were no changes made. My recommendation is that if you are interested in what you are reading here, then with some minor modifications, we will work that up and get it to the Sheriff and tell him this is what we are thinking of. If he doesn't sign off then this will apply only to the people under your control. Lou asked what would happen if the Sheriff doesn't sign off. John said if he doesn't sign off then it is back to where we are now and that is they could circulate a petition today and if he had a majority of members that are what we call non-supervisory that say we want to form a union and we want the Fraternal Order of Police to be our representative and they submit that, he is pretty much...The courts in those two Fraternal Order of Police cases said the cities didn't have anything, so therefore the courts are going to define it for you orthe bargaining unit. Well and here the bargaining unit did and you are kinda of stuck with it. Ray asked if his discretionary funds be at risk? John said.no, his discretionary funds would really not be at risk because he doesn't have in my opinion enough that can be spent on salaries. 1 think it has to be spent on equipment and things like that. He 0 doesn't have enough. What we did here is I added provisions that if an office holder wanted to reach an agreement with a bargaining unit of employees under his control, that involved the expenditures of line items in his budget, let's say salaries, and everybody wanted and he agreed to a 2% raise. Well if he did not have that money in his budget for that year then this provides that whatever agreement he wants to reach is subject to approval by the County Commission. He cannot unilaterally agree to the expenditures of funds that are beyond what is in his budget. I also put in provisions that we are not going to have a situation where the bargaining unit bargains for something in April and the Sheriff agrees and then now we have to amend our budget. No, it says that if it involves the expenditures of additional money, then that is going to be considered in the annual budgetary process at the end of the year. If they are going to get a pay increase it will not happen until the end oftheyear. 1 did put a provision in there though that is they just want to reach an agreement on terms and conditions of employment that doesn't involve money, they can do it and sign it right then. But if it involves more money then they will have to come to you and you have to approve it. 1 would ask the Commission that we start the process of getting this to the Sheriff and we can either submit this D to the Sheriff in closed session or one of you can submit it to him to get his feedback on it. Does that sound satisfactory? Glenn said he thinks we 81Page /- April Term Thursday, May 30, 2013 8:25 AM should talk him through it. Lou asked Bill if he had anything to add. Bill said no. Ray said he is sure there are nuances we will have to change in here. Who is going to customize it. John said Glenn could go through it. 1 may have too many preconceived ideas. This worked real good for them because it was tailor made. Glenn can look at it then I can see it again. You all need to read it and if you have questions or changes and we can meet again. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Authorize John Housely and Glen Pace to start the process to negotiate an agreement for the policy manual Presiding Commissioner Lou Lapaglia called for a motion to start the process to negotiate an agreement for the policy manual. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Westetn Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:55 AM - Motion Presiding Commissioner Lou Lapaglia called for a motion to move out of closed session. RESULT: ADOPTED [UNANIMOUSI MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Glenn Pace-Human Resources Personnel - Matrix & Employee Manual Policies The meeting was attended by Commission Secretary Julia Maples Rance Burger, Springfield News-Leader, Treasurer Karen Matthews, Recorder Kelly Hall, C2 Road Supervisor Brent Young, Cl Road Supervisor Richard Teague, Payroll Clerk Tom Lawson, Assistant Prosecutor Jeanette Bleau, Amelia Wigton Christian County Headliner, Nathan Weter, and Collector Ted Nichols. Glen Pace discussed modifications to the employee manual. The new changes to the travel section are as follows: Elected officials and employees are eligible to receive - lodging and meal reimbursements while away on county business or training if the trip 91Page D April Term Thursday, May 30, 2013 8:25 AM exceeds one hour travel time one-way or is 50 miles one-way in length and the total time exceeds four hours, or if the business meeting for county purposes extends through an unprovided meal period and if submission of the original receipt and the meeting notice is provided. The proposed change to the Group health insurance section is that the qualifying employee at the time of their employment shall complete a group health insurance application that shall auto-enroll the employee after our required waiting period of 60 to 90 days. If the employee chooses to opt our of participation they are required to complete the necessary documentation to confirm that the employee has health care coverage elsewhere. Changes to the employee status - modifications full time change to 30 hrs. Or more or 60 bi- weekly, The sheriff is different from 86 to 60, part time qualifying less than 30 at least 20. Non qualifying less than 20 hrs not 32. Bill Barnett ask if these changes are because of law changes? Mr. Glen Pace replied yes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray \Meter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 Motion/Vote - 9:45 AM Spencer Jones-Great River Associates Discussion - Road Standards The meeting was attended by commission secretary Julia Maples, Rance Burger, Springfield News-Leader, C2 Road Supervisor Brent Young, Cl Road Supervisor Richard Teague, Brady Bright Christian County Headliner, P&Z Administrator Todd Wiesehan, Clint Ellingsworth, City of Hightandville, Nathan Weter and Treasurer Karen Matthews/ The Commission met with Spencer who said the last time we met there were two issues the Commission asked him to look into to incorporate into the road standards. One of them was the specifications for asphalt and primarily in regards to the thickness of the asphalt and the aggregate base and then two an alternative for a concrete roadway. Part of the previous discussion was to go back and look at what surrounding communities were doing. I made a recommendation for pavement thickness and Bill had asked that I look into how the County's standards compare to what other districts are doing. Spencer prepared an exhibit and handed it out and said this is a side-by-side comparison of what other communities are doing to compare with his recommendations for road standards. (The Commissioners expressed appreciation of the graph and its ease of understanding) What the graph shows is the recommendation that he 0 made in the last meeting for Christian County, which was to maintain the same road base that we have been using on our chip and seals which is: 10IPage 0 April Term Thursday, May 30, 2013 8:25 AM 6" of aggregate base and he did change what we put on top of that depending on the road classification of what types of vehicles and how many are going to be on the roadway. That will dictate that pavement section that will go on top. He said what he was recommending was that residential roads, local low volume roads for county roads that have one unit for three acres, this is a new development or rural roads that have four units per acre, low volume roads that would require 4" of pavement 2" of black base (which is much coarser) 2" of final wearing surface (for a total thickness of 6") 4 "of asphalt Six inches of rock and four inches of asphalt Then as you move up that classification to more of an urban area, which 0 would be in areas that typically outline the cities, we would increase the rock thickness to 7" and then the asphalt thickness would go to 3" of black base and 2" of wearing surface. Spencer said that two inches of wearing surface is pretty common across the board. It is really a function of how much rock and how much black base. That full section is what gives you the strength of the pavement It is not just the asphalt. It is the rock and the asphalt together that gives you that full pavement strength. The on the commercial areas, increasing that rock thickness to 8" with 5 " of black base and then a 2" wearing surface. That is the recommendation that I made originally for Christian County and then as you look across the graph at the top you can see what Taney County, Green County etc. recommends. We can compare and see what everyone is doing. As the urban areas grow and reach out into the county then we know we can anticipate that there will be some annexation into those city road systems. This way it will be compatible to the roads they are already building and they would have some level of comfort in adopting 0 those roads into their system. The other point too is from a development 11IPage 0 April Term Thursday, May 30, 2013 8:25 AM perspective there is not a lot of difference between what they are doing in the cities and what they are doing in the counties. What you are seeing in this graph for example the City of Nixa on their local roads, they are using the same 6" of rock and then they are using a 4" black base and a 2" wearing surface. What they have there is a little more asphalt on their wearing surface than what I am proposing. Where that comes from is, that the intent there was that when the project gets built let's say by the County and over a ten year period and let's say 4" of pavement would stand up to the anticipated traffic loading, but then it would need to have an overlay. So when it needs that overlay of an 1 35 " to 4" then that full pavement section is going to be consistent with what Nixa requires currently and very similar to what Ozark has in place also. I just wanted to give you a side by side comparison. If you want to thicken up that aggregate base two more inches we could. Lou asked if heavier traffic loads occur in the county vs. The city. Spencer said you typically see the heavier vehicles as school buses, trash trucks, construction and county maintenance vehicles. 1 think they will be in the cities and outside in the county. When we worked out 0 by Journagan Quarry you could tell the South bound lane going S, those roads were gone because the trucks were coming out of there loaded. But the North bound lane and the South bound lane going North were fine, because the trucks were empty. So, that is something else that has to be considered in those areas. Ray asked if we implement this is there more cost? Can you give us an estimate? Spencer said to kinda give you an idea on that, we are seeing that some communities are paying about $65 a ton. Brent said we are paying about $52 on cold mix. Spencer says he is seeing hot mix about $65 a ton. There are some disparities. The price of asphalt is to tied to petroleum product that if fluctuates a lot. But what would be the impact to a developer and so (calculating) I am going to estimate the cost at between $850,000 to 1,000,000 per miles. ****Later Spencer emailed and corrected this error and asked that it be added to the minutes **** (range of potential cost for the additional 2" of asphalt would be between $80,000 and $120,000 per mile). Bill asked if concrete is higher than asphalt. Spencer says it fluctuates depending upon the price of asphalt. Right now we are seeing that concrete is more expensive. We just let a job that where we did a side-by-side comparison with concrete and asphalt and asphalt was slightly cheaper. It fluctuates. Another thing 0 that has a huge impact is trucking cost. It is not only the price for petroleum, but getting the material to the site also. So when deciding what 12IPage Ot April Term Thursday, May 30, 2013 8:25 AM material to use, we may consider how far away the job site is from the material or concrete plant. Lou said we would also need to consider that concrete last longer. Ray said he wants to verify, if it's $200 a foot and we do the math 200 X 52 or a hundred X that is $528,000 so a million dollars a mile? Spencer said yes. Lou says that concrete has a 15 year life. Concrete may be a lesser expense in the long run. Richard Teague asked how much more labor cost would there be with concrete. Spencer a lot more time is spent on the installation. Man power is more. I mean labor cost is more than material when you are laying concrete. Lou said but your maintenance cost go down also. Bill asked if you have to put rebar in that. Spencer said no, what they typically do is it is unreinforced concrete and you dowel at the joints just to keep the joints together. As you go down the highway sometimes you hear bumping? A lot of times that is just due to the panels moving, so what they do is just dowel those together to keep the joint together. It does move but it does move together. Typically you will see the cages on the edges, they will tie the edges and the joints together with dowels. It is called a dowel bar and it slides to hold that joint 3 together so it doesn't move. Bill asked to repair that concrete, do you have to cut that out? Spencer said the other issue with concrete is the finish. If you don't have good labor putting that concrete down you end up with a lot of irregularities in the surface. To give you an example is CC and 65 it is rough and that is a function of the labor. The weather has a great impact on the weather and it could be they laid it in bad weather. Water is your enemy and if you have a good layer of rock, it helps that water to drain out. The county has benefited from having that substantial amount of rock. Our concrete recommendation is equal to or greater than the surrounding communities. You can see not all of the spec out concrete as an option, but I think due to market and to provide an option it gives the contractors an opportunity for a competitive bid. Spencer said the other issue we were asked to look at is Mailbox standards. I've got a recommendation for that. He handed out material for that. What we did we went out and looked at the design guidelines for roadway design and roadway safety. Mailboxes are considered to be obstructions 0 for the safety of the people traveling up and down the roadway. There are some guidelines on where those obstructions can exist between the edge 13IPage 0 April Term Thursday, May 30, 2013 8:25 AM of the road and the right of way. What we did is reviewed that guiding document and the Department of Transportation and their policies for mailboxes and the US Postal Services recommendations. We have combined those into the recommendation for the Mailboxes for County Roadway Design Standards. So what we say is the maximum strength for supporting or erecting a mailbox on the county road is a 4 X 4 square post or a 4%" diameter wood post, or al)5"to 2" standard steel or aluminum pipe post that is impeded 14' into the ground. The location would be dictated by the guidelines dictated by the US Postal Service because they give requirements from the edge of the roadway and the requirements for the height of the mailbox. The county's two issues with that is maintenance of the road, so that it doesn't obstruct or prohibit the county from the proper maintenance of the roadway and then second for roadway safety and if someone left the road and collided with a mailbox that they would reduce it from being a potential hazard. With these post strength requirements, it somebody hit it, these are the nationally accepted post strength requirements that is somebody hit it, it would act more as a break- 0 away post just like you see on the side of the roads, the same kind of approach there as well. The other thing is that if the mailbox were designed other than the requirements of the US Postal Services recommendations or these support standards it dictates that the county would notify the US Post master that there was this issue with the mailbox and the Postmaster would then deal with the person at that residence who is responsible for that mailbox. The mailbox is at their direction and their discretion. Ours is simply from a maintenance and a safety issue. Bill asked Spencer what about the brick mailboxes? Spencer said maybe we need to be clear about that. The statements says that the maximum strength for the erecting mailbox. So if you build a concrete mailbox you are going to be stronger than that maximum strength and therefore it violates this policy. 1 am not so sure that you are not correct that we shouldn't be bolder and just say no brick mailboxes. The thing is that you get ornamental mailboxes where somebody takes a milk jug or something and convert it into a mailbox. It is kinda hard to write a description for all the things that would not be accepted, so we have taken the approach that we will put in there the only thing that is accepted. We could be as bold as to say no brick mailboxes. Lou said there are subdivisions that require brick because of 0 where they are. Todd asked if that means we would decline accepting a road with such mail boxes? Bill said the problem we have had is not with 14IPage D April Term Thursday, May 30, 2013 8:25 AM the post, but with the brick mailboxes. They set too close to the road. Bill asked Spencer if Greene county a couple of years ago outlawed brick mailboxes. Spencer said the state doesn't allow brick mailboxes. Spencer said these specs mirror the national recommendations. MoDOT adopted that recommendation and my recommendation to the County is to mirror that. Bill asked if Greene County allows them to put them up in the subdivision. Spencer said he did not know the answer to that. Lou said we do in Christian County. Bill said they could put them up anywhere in Christian County. Spencer said in our research on this he discovered that when we do driveway permits, that is when we address the mailbox location and give people a copy of the mailbox standards and ask them to contact the US Postal Services on guidance too. That is a way to look going forward. Ray asked if Spencer was suggesting we grandfather everybody·in. Spencer said he thinks we have to discuss that. This recommendation is for going forward with new mailboxes. We do need to address the existing structures. Eventually mailboxes end up needing to be replaced and the national guidelines on that is approximately every 10 years. Brick 0 mailboxes probably last forever. Bill asked what the liability is if someone runs into a brick mailbox. Spencer said that is a legal question for an attorney, but he thinks there would be some liability with the property owner and perhaps someone may pursue the county's responsibility in allowing the obstruction. Richard said sometimes we have to widen the roads in order to accommodate those brick mailboxes or they fall apart and say the county damaged them with their road equipment and they want the mailboxes repaired. In the future can we require the mailboxes be replaced according to standards? We have to move this mailbox out when we widen the road and pay for the materials and labor. Lou said that is a legal question. Ray said we haven't decided whether or not we are going to grandfather yet and that sounds like a nightmare, but we can say that is a replacement is required for any reason that they have to meet the current Achilles standards. Spencer said MoDOT will notify the property owner and the post master they are doing improvements on the road. They notifying them both that there are mailboxes along this road that do not meet the current standards. So you have the Postmaster and the Agency working together to try and solve those issues on road widening. The county's policy will be that when a mailbox has to be moved or relocated and in the right of way, then the new mailbox be compliant with the current 0 standards. Lou I see it as an advantage because the road cannot be ' 15IPage D April Term Thursday, May 30, 2013 8:25 AM widened now because of all those brick boxes. Bill says it is real easy to hit those things with a snow plow. Spencer said, the other thing too is that drainage in the ditch. They build this big thing right in the middle of the ditch and it doesn't work right. Lou said we could probably get a legal opinion on this. Ray said moving forward with this, mailboxes are going to become a hot topic with the residents. 1 think we would have to have several public hearings and ask the media to let the public know. Spencer said let's set up a meeting with a local Postmaster and let them talk to us about their perspective of this whole issue and see where it goes from there. Let's see it from their perspective and we can partner together and have more information. Lou asked if Spencer would take care of contacting someone. Spencer said about 30% of fatalities happen because of an obstacle off the roadway. Documents of fatalities pertaining to mailboxes is between 70 to 100 per year. Ray asked if that was State wide. Spencer said that is the national average. Bill said he wondered if people could sue the county if someone hit a mailbox. Julia said she would check with the County Attorney about the legalities. Spencer said he would go back and confirm those numbers because we need to be accurate with our numbers 3 on cost of concrete and asphalt. Motion/Vote - 10:45 AM Karen Matthews-Treasurer Discussion - Electronic Transfer Discussion ' The meeting was attended by commission secretary Julia Maples, Christie Hursch, Preferred Enterprises, Dan Mathenia, and John Darrow from Ozark Bank. Karen Matthews said they started this process in January. The bank wants to do the payroll transfer on line. She ask about doing all of her transfers on line. Karen is ready butthe bank is not. We required 3 signatures on a check but on electronic she can fax to the bank the check register dan said the signature card requires 3. When we do electronic transfers we need to revise the agreement to clarify checks by 3 signature but electronic clear on records that it is approved. The bank can craft something on the resolution and get back to commission. Karen does not see why it won't work if she faxes the register to the bank. Dan says enhance the payroll the same way. The reason Karen wants to do this is she has flow-through checks from Brookline Fire from 3 years ago. She has one from Rogersville. Christie It is only for Karen's flow through the school, fire dept, and road, it is timesaving and secure. Dan says it is a matter of complying. Karen said it would always be a pre-established group. Dan says if they had a defined list of who would accept the wire, it puts to much control on the bank. Lou ask if the treasurer can attach a document to the check register that she sends to the bank. Karen said that is what the check register has on it. The schools have been after her to get this going. She 0 has her part done. Dan said as long as we can customize the corporate resolution we can draft something that will work. We want to be responsible. Louask Dan to work 16]Page D April Term Thursday, May 30, 2013 8:25 AM with the treasure and come up with document to protect the treasurer office and bank. There are no bondingissues. Lou says it need to be done. There is a backup situation that Christie can do something if Karen is not there. When the final document is drawn the commission will sign. Lou and Bill both want to proceed with getting this done. Motion/Vote - 2:25 PM Assessor David Stokely Contract - WorldPay Agreement-Assessor Data The meeting was attended by commission secretary Cheryl Mitchell and Usa McGhee of World Pay, US., and Karen Matthews, Treasurer. The commission met to sign the agreement with World Pay and Assessor David Stokely. Presiding Commissioner Lou Lapaglia called for a motion to approve signing the agreement with World Pay. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 3 Motion/Vote - 10:58 AM Common I & Common 11 Road Departments Discussion - Sign Truck Discussion Postponed to June 6th III. Adjournment The meeting was closed at 2:30 PM The agenda meetings were completed and the Commission will reconvene Monday, June 3, 2013 «0%-fl- Ldu Lapaglia Pregidillg Cmissioner 31 17IPage 0 April Term n Thursday, May 30, 2013 8:25 AM E.ti £44*4 Ray Weter/Eastern Commissioner Bill Barnett, Western Commissioner 3 0 18IPage 0 5/24/2013 To Frontier Environmental Technology: This letter is to inform you the River Downs West Homeowners Association formhlly requested the County Commission of Christian County, Missouri, cancel the current bidding process for the construction of a sewerage treatment facility in the River Downs West Neighborhood Improvement District using Frontier Environmental Technology's design and specifications. The County Commission AUdGIHilt:116 ICLU.71 11ul..vul uum- I'w- ,iwv- . -1,1..... ........... - - -.--------,· accepted the request on May 23, 2013, and ordered the bidding process be cancelled immediately, and not renewed, with notice ofthe cancellation to be given to all potential bidders. At this time, it is the intent of the River Downs WestHomeowners Associationto obtain lhe services ofanotherengineering finn to design and supervise tile construction of a sewerage treatment faciHty forthe neighborhood. R/Liot-1.-2 a 2.--tuf Richard Eddy, President 0 co: County Commission of Christian County, Missouri I ' --, 4 i.9. _.'1·sti67:29 ".';i?fit·0· ·l. ; . 3 1 t.*72, 0. 16«1. i i Le:t...76 - i 0 pWdket PTI. 18 F-film/*: •-4. -Er.·-·.*. 4, D CERTIFIED COURT ORDER # 5-30-13-1 STATE OF MISSOURI >ss. COUNTY OF CHRISTIAN April 2013 Term, In the Christian County Commission of said County, on the 30th day of May 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $135,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 279,500.00) The Treasurer is hereby ordered to transfer in the amount of $135,000.00 from Building Bond to the following: 0 COLE (Leaving a balance of $ 279,500.00) IN TESTIMONY WHEREOF, I have Mod Lapaglia, Pr :ommissioner hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 30th day Bill Bafnett, We ' ofMay, 2013 :stern cotnmissioner. 97.rn£ 4-&;£ 0.2 4 Ray Wet*, Easiern Commissioner CMrk 6fthe Christian Cour# Commission IDECEOVE-11, 0 . MAY 3 i @13 U 9.'J'G CHRISTIAN COUNTYTREASURER KAREN MATTHEWS €211 30to.- VIC ¢%-ck€ Pg.ji - -·,-1 12 0 APPEALS TO DISCIPLINE Employees will follow the below outlined policy, except for the Sheriff's Office employees who will follow · procedures set by State Statute for the Sheriff's Office. For personnel matters of a magnitude, as to be beyond resolution at the department level, Christian County Government can appoint a Personnel Appeals Panel. Only matters of disagreement, where good faith efforts resolve a problem at the department level have failed to find a solution, shall be brought before the panel. If after 5 days of good faith effort at the department level, it becomes clear, that informal procedures will not ·* bring resolution to a disagreement on a personnel matter, the employee may take the following steps to begin g the appeal process. The employee shall file a written Statement of Appeal with their department supervisor, explaining the points of disagreement and asserting that at least 5 days have transpired since the beginning of resolution efforts. A copy of the Statement of Appeal should also be filed with the payroll clerk, where the employee can be informed of the steps following the appeal process. 0 TRAVEL E LiLI . 025 If a county vehicle is available and an employee is sent for training or a meeting, they should use a county M vehicle instead of their personal vehicle. A fleet gas card can be checked out from the Commission Office. '% Employees.requested by department supervisors to use their personal vehicles for official county business wi E 3 be reimbursed for actual mileage according to the rate the County adopts in the beginning of each year. The Z county usually adopts the same rate as the I.R.S. Mileage will be paid only upon submission ofproper report 8 including dates and odometer readings. Reports should be submitted monthly for reimbursement and must b initialed by their supervisor showing approval. Personal vehicles eligible for reimbursed mileage must be ful ZI licensed and insured as required by law. The employee driver must be fully and properly licensed as an 2 0 operator to be eligible for reimbursement. g Elected Officials and employees are eligible to receive lodging and meal reimbursements while awayon cout @ business or training ifthe trip exceeds one (1) hour travel time one-way, or is 50 miles one-way in length and g tile total time exceeds four (4) hours, or ifthe business meeting for county purposes extends through an un 0 provided meal period, and if submission of the original receipt and the meeting notice is provided. 2 Meals will be reimbursed to a maximum of $7.50 breakfast, $12.50 lunch, and $20.00 for dinner. Tips and E alcohol are not reimbursable. Any travel expenses eligible for reimbursement by another source (professional association, state agency, etc will not be reimbursed by Christian County Government, regardless of the action of the other source organization. Any employee who drives a personal vehicle on County business must show proofof insurance and a valid driver's license annually. (Revised 05-30-2013 meal reimbursement for travel ormeetings) Emptoycc Manilal Adopted May 29,201 1 Christian County Government Employee Handbook Page 19 0 ' -4*efed·.1/9 P idial= L.L. D BENEFITS EMPLOYER TAXES Christian County Government pays, on the employee's behalf, a matching amount in employment taxes equa the amounts withheld from the employee's pay for Social Security and Medicare benefits, presently totaling 7.65%. In addition, payments are made to provide Worker's Compensation and Unemployment Compensati, coverage for the employee. These benefits, often overlooked, are a major cost to the County in providing yoi with employment. Taxes and Benefits paid by the County on behalf ofthe employee often average over 35% the employee's gross wages. 1 GROUP HEALTH INSURANCE Christian County Government employees are eligible for participation in a group health insurance program. The group health insurance program offers at least the Minimum Essential Coverage (MEC) required by law. 5 Each qualifying employee at the time of their employment shall complete a group health insurance applicatio that shall auto-enroll the employee after our required waiting period of 60 to 90 days. The employee will hm { the opportunity to attend an insurance meeting prior to the auto-enroll date to revise their selection of insuran & coverage ifthey desire. i If the employee desires to choose to opt out ofparticipation, (waive enrollment in the group insurance progra they are required to complete the necessary documentation to confirm that the employee has MEC health car, . 3 coverage elsewhere. Employee participants should discuss with the payroll department the various options available to them. g Part-time qualifying employees may participate in Health Insurance benefits, providing the entire premium o Z ofthe pal:ticipation is paid by the employee, with a payroll deduction. Non-qualifying part-time employees a g not eligible for Health Insurance benefits. m Upon separation the employee has the option to continue insurance coverage under the COBRA laws. The o g of this option will be the current monthly premium plus 2% ofthe premium as the administration fee. The 2 individual's payment of this cost must be received no later than the 1st day ofthe month that the premium g covers. Example: July premium due by July Ist. E (Revised 12-31-2011- eliminated Cafeteria Plan) (Revised 05-30-2013-Added new healtli care language for auto-enroll) Employee Manual Adopted May29,2011 Cltristian County Government Employee Handbook Page 10 0 '1?jickot Pot 21 Y. k 2.6id¥ 1 i 0 PAYROLL EMPLOYMENT STATUS Regular employees are classified in one of the following five types of employment status. Full-Time Regular full-time employees work 30 hours per week or during the hours of courthouse operation, and qualif for all employee benefits. (Must generally be paid for at least 30 hours each week, 60 bi-weekly, to maintait 1 the full time status and qualify for full benefits). I CL Full-Time Power of Arrest 16 Regular law enforcement employees, having the power of arrest, work a bi-weekly schedule, as allowed by federal regulations (29CFR553.230) and other regulations that may apply. They regularly work a schedule o a 60 hours each 14 day standard work period. The law enforcement personnel are considered full-time and qualify for all employee benefits. Hours up to 86 for the 14 day work period will be paid. Any time worked *I I. over 86 hours will be banked attime and a half (1 hour worked is 1.5 hours banked). E LU 02 Part-Time-Qualifying 2 Qualifying part time employees are those who work less than 30 scheduled hours per week but at least 20 * scheduled hours per week. They will be eligible for 80% of certain benefits; (Holidays, vacation, Sick Leave E D Bereavement Leave and Citizenship Leave). 3 C Part-Time-Non-Qualifying Non qualifying part-time employees working less than 20 scheduled hours per week are not eligible for benefits. Z Seasonal E Regular seasonal employees work either a temporary full or part time schedule, at certain times of the year, a do not qualify for any employee benefits. . a a COURTHOUSE OPERATIONS Regular County Courthouse hours are from 8:00 a.m. to 4:30 p.m. Certain departments (Sheriff' s and Road) i may operate on a 24 hour schedule. RECORDING OF WORK HOURS Employees are paid on a bi-weekly pay cycle, with paychecks distributed the Friday following the end of the two week cycle. All appropriate wages will be paid, only upon completion of the required time record by th, employee and timely submission by the employee's supervisor. If paper records are utilized records must be signed or initialed by both the employee and their supervisor. /0 Employee Manual Adopted May 29,201 1 (Revised 05-30-2013 work hour minimum adjustments) Christian County Government Employee Handbook Page 6 Picket Ph. 22 |,5117*/Al (spiepums prou: 9800 spiepuels puoi A,unoo urns!140 :luaultiounv 10!·'wipu, 1%11*161..8 231,11 0 L-- =IN 10 04!3 - wo p No DIAndeM P 40 O19ump) ».3 1 8$** lop@:lue ho»H 0-0 C £9•9104'PLMIr¥ oew :2 8152 •'11'0010) m 10!IU.P. F- U 1 Jop@[10> U = 8 cs 11'110!luep!"3 10'01 AUV ==.10) ..5-0 .% S -2 0 10!lu,P!,F r :5,2,-F p#*Mpul 1, .%,1,9.1 109=410) 4041 *!N Jo 4!: 1 JOP,00, 8 1 p,ulp./3 lilit -1 C "01"OF) U L O-1 Z PS'=P,•21 to>.-*5i 0 '01"00199,"20,8 Cilyof C .Imi„. L Ipo °14 nov C< F cl 01 Springlield -1 t 'op•11910!luap!57 10-PUI 7 10!....02> 8 U (qm' 40'•1 52"VE» 1.*.plaz ./.fuw r-Tancy C ly_-1 r 0 OW 1910.2.4 ume/!w Taney County Int,Impul3 Wn,UpM 1°14"Pul 91091@=0) 91=FF IF!:u'P!'01 U,nullurW IKPIP!'73 =ul•fw r "OP--0 Ft U 109••P!•q •109'n 0 · .fri % 4*g#44 g 1¤!,u,Imiuf 2 -- ;20'4': Aim.Nuflloma C.-14!un 0 19»01$%98 Vt - -XUU P!"04 1- 4,uK] urilpity lorna (NOO/1!n t) 1.I 109-Pff'21 10·119 t11/111/1,,1,1/111 lipul 1,/,1,11,11,1,11111, SPHA 3 Bain Course Subgrode IDNO A - t Christian County Commission 100 West Church St, Room 100 0 Ozark, MO 65721 April Term http://ChristianCountyMO.iqmZ.com *2!Egb - Minutes- Monday, June 3, 2013 8:50 AM The Christian County Courthouse L. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia Attendee Name - . Title., - Status - - +Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Absent 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Administrative Assisstant Present 8:55 AM Todd Wiesehan Planning and Zoning Administrator Present 8:55 AM Kay Brown County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Cheryl Mitchell and Todd Wiesehan, Planning and Zoning Administrator. The County Commission did not receive any minutes or any financials to approve today. Presiding Commissioner Lou Lapaglia called for the motion to continue the meeting to another date. RESULT: TABLED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Zoning Discussion - Right of Way-Zoller Road The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan, Planning and Zoning Administrator. The County Commission met with Todd Wiesehan, Planning and Zoning Administrator to approve a Resolution from the Billings Special Road District accepting the right-of-way deed for Zoller Road into the Billings Special Road District. 1 0 April Term Monday, June 3, 2013 8:50 AM Presiding Commissioner Lou Lapaglia called for the motion to accept the right-of-way deed resolution on behalf of the Billings Special Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:15 AM Kelly Hall-Recorder of Deeds Discussion - Closed Session RSMo 610.021 (Section 3) Employees The meeting was attended by Commission Secretary Cheryl Mitchell and Recorder Kelly Hall. Presiding Commissioner Lou Lapaglia called for the motion to go into closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett 0 ABSENT: Ray Weter Motion/Vote - 9:40 AM County Commission Discussion - Reconvene into Open Session Presiding Commissioner Lou Lapaglia called for a motion to reconvene in open session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - City of Highlandville-Clint Ellingsworth Agreement - Adopt I.G.A. for Sales Tax Pool Funds The meeting was attended by Commission Secretary Cheryl Mitchell and Highlandville Mayor Clint Ellingsworth. The County Commission met to review and approve the Intergovernmental Agreement for the road projects with the City of Highlandville. Mayor Ellingsworth presented two typographical errors in the document and was reluctant to sign until the corrections were made. Mr. Ellingsworth said the approved project will be divided into three parts and will be phased in as funds are made available. The first phase "A" was estimated at $ 16,970.00, however, the actual 0 disbursement will be $ 20,945.00. Mayor Ellingsworth would like to begin the project by 21Page D April Term Monday, June 3, 2013 8:50 AM bidding process will take two weeks and without a signed agreement he will be unable to proceed. The County Commission discussed the need to forward the funds to Mayor Ellingsworth prior to receiving receipts for thework due to the lack of time to receive the bids. Presiding Commissioner Lou Lapaglia acknowledged the typographical errors but did not want to impede the City of Highlandville from proceeding with the bidding process. Commissioner Lou Lapaglia called for a motion to approve the cost adjustment from $ 16,970.00 to $ 20,945.00 to complete phase 1 of the Highlandville road project, correct the two typographical errors and obtain all signatures after the agreement is corrected. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett 0 ABSENT: Ray Weter Motion/Vote - 1:30 PM Karen Matthews-Treasurer Discussion - Records Destruction (2008) The meeting was attended by Commission Secretary Cheryl Mitchell and Treasurer Karen Matthews. The County Commission met with Treasurer Karen Matthews to review and approve the Treasurer's list of her records to be destroyed. Presiding Commissioner Lou Lapaglia called for a motion to approve the Treasurer to destroy the records listed in the attachment. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner ' SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter III. Adjournment 0 The meeting was closed at 1:40 PM 31Page . 1f 0 April Term Monday, June 3, 2013 8:50 AM The agenda meetings were completed and the Commission will reconvene Thursday, June 6, 2013. C> Lou Lapaglia, Presiding Cd,flmissioner . LeeR /07-2 Ray Weter, Eastern Commissioner IEr, Bill Barnett, Western Commissioner 3 3 41Page .. 0 JUNE 3, 2013 CLOSED SESSION MINUTES The County Commission met with Recorder Kelly Hall to discuss hiring a new employee. The County Commission in 2011 requested that all the employees trim their budgets to insure the county could meet their financial obligations. The Recorder at that time was one employee . short. The Commission and the Recorder agreed not to hire a replacement during the economic decline. Currently, the Recorder has three full time employees, with one of them very sick and may require extended medical leave. She wants to continue keeping Karen Moody employed to become fully vested for her pension. The Recorder is requesting to hire a new employee for $ 10.50 per hour. She has asked to have her budget amended to include the additional staff. During this busy time, she requested to ask for assistance from Barbara, Sunday, and Glenda, former staff of the Recorders office, now employed by the Assessor and the Clerk. She said her staff has scheduled vacations and she needs help. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett expressed their appreciation to the Recorder for taking care of her employees. They also expressed appreciation for the Recorder working with fewer employees during the economic slump. n Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett agreed this need is an emergency and the Recorder should proceed to hire a new employee as soon as possible. Western Commissioner Bill Barnett called for·a motion for the Recorder to hire a new employee as soon as possible at $ 10.50 with no increase in 90 days. RESULT: ADOPTED (UNANIMOUS) MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter 0 %+TrwiN M**?ia.,. . D RESOLUTION OF THE BILLINGS SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of Attachment: resolution zoller road billings spec. (1097 : Resolution of Zoller Road - Billings Special Road Dist.) the Billings Special Road District WHEREAS, gi-EUEN; Wcate/W/ep5 , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Billings Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, WHEREAS, the Billings Special Road District maintains control and jurisdiction overall public highways within the district, 0 NOW, THEREFORE, it is hereby agreed and resolved by the Billings Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. a//7 Approved this / da,ot /110,1 . ,2013. c *4 David MooneyhaM, President Cled€Q 2146»€< Todd Groves.\Rcepres\dert 0- U Charles Sommer, Commissioner ATTEST: Danny G05ee, §0Treas. 0 i Packet Pg. 5 1 .2.*aabh*12 granted, *2015-0073 Attachment: resolution zoller road billings spec. (1097 : Resolution of Zoller Road - Billings Special Road Dist.) RIGHT OF WAY DEED THIS DEED istmade and·· entemi!.rioto this h day of . 1AA . , , 2013, by and ,-7. between·K· S*l)Ol/1 1%1[¥6, [/1/Ale J: 11#10)0 CiiFidian Counly, Missburl, hereinafter referred to as "Grantor", and CHMISTIAN COUNTY, |MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri. to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein \J 7 C j o , f 4.1 \\ 1 I .M A.1 2 . r - r: ' f r. r,t. .# :.£2,(3 el. i, *1 .: tit - + 1002 1 .Kil) 01 - ,. . .. 1 U; i/- .t,*Pacidet Pg. 6 7 D THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor., IN WITNESS WHEREOF, the undersigned Grantor has *1ped-thi,1 deed the day and year first above written. r j 44 , i / / 1./..979/4./LL iNtl (-PO STATE OF MISSOURI ) )SS COUNTY OF CHRI N ST' An *his C34 djay of -/UC, , 2013, before me personally appeared «a,70214 0Er \ J ' ¢41&\ e personally known, who, being by me duly sworn, li21 state that h e/she dkedited thefoiregoing ·ument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set m06Rcland seal th,q dat6 and yeN first above written. DEBBY L JORD#N Notarv Public - Notly Scal Stato ot Missouri Commissioned for Chilstlan Countv 3 : My Commission B®Ims: Janualy 20,2017 Commission Numbor. 13461696 (Printed Name) My Commission Expires] #&0/7 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri. as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this .Aj day of L:,1,•·L, :2013. Lod Lapglia) Pie¢Ang CIimmissioner Ray Weter, Eastern Commissioner Bill Barnett, Western commissioner ATTEST: *a 4/Lial-€-11 D County Clbrk Packet Pg. 7 1 '#A • 0 RIGHT-OF-WAY DESCRIPTION A STRIP OF LAND FOR RIGHT-OF-WAY PURPOSES, BEING A PART OF THE NORTH ONE-HALF (N16) OF THE NORTHWEST QUARTER (NW%) OF SECTION 28, TOWNSHIP 27N, RANGE 24W, THE BOUNDARY BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT AN IRON PIN AT THE INTERSECTION OF THE EAST RIGHT-OF-WAY LINE MISSOURI STATE HIGHWAY "413" AND THE NORTH LINE OF SAID N% OF THE NWA; THENCE S 88'10'16" E, ALONG THE NORTH UNE OF SAID N% OF THE NWY, 1351.54 FEET TO AN IRON PIN; THENCE S 01'32'44" W, ALONG THE EAST LINE OF SAID N16 OF THE NW%, 29.62 FEET TO AN IRON PIN; THENCE N 8752'20" W, 825.43 FEET TO AN IRON PIN; THENCE N 87'52'20" W, 526.38 FEET TO AN IRON PIN ON THE EAST RIGHT-OF-WAY LINE OF MISSOURI STATE HIGHWAY "413"; THENCE N 02'03'49" E, ALONG SAID EAST RIGHT-OF-WAY LINE, 22.57 FEET TO THE POINT OF BEGINNING. SUBJECT TO ANY AND ALL EASEMENTS AND RESTRICTIONS OF RECORD. ALL IN CHRISTIAN COUNTY, MISSOURI. 43 -31#A#ket Pg. 8 fr 444*7 1.F, . ".. likJiL#* U«i .4/p - 72 . . ---47-- - - , 4620ty¥6.**3&2·*dru· 1*ll#.1 **if:.'4#St'Jilf#949*402·2/ !. · '' ..7 .·, & 6 74§ 9,N t2?>52*-1.k,€4**U i.£*hUbt¥*61*'02¥5604* W##4447 4»5£6%kfa44 lf 644**46*.*944)3#$70 1 ' A'·= 1 ' : ' /4 * *&3·t... 1.,425ff*·1*h* .EN'" reft}*14t%%*? *At-1¢3;€,(g: f ··· ·.. ]·:f co..'. 9....1.·44 J© r Fer/tt/f,ir" 1··91 '/0 1 -4 a ./R - / '.4 .#-ER' i™fial,7 @-9,· ·g.'-winpl.'*F'.6 ,¢4 1941*fti9>20.* :*-4.-3:. ·*· ··'. ·4 ' h.9263 **f..... 1199*Vitti/2**1:id» 2 L sio:6 :i 8 9*ek€04»«461%f' 0.2 .·:it;: T .... A94*4828«.%93*Al-:16* 4·-:. 44 7 i. EIF. -'-"- - - -:4git'.:4'.: .··1·ilyf j.:.-31..4.-:- N ·. xii i*13&63** H ·995 0.. «=St ·ti *44»44644 · " 89396+VUL# Bmi:4 1 iii.,4 1.2.2.4 4 **St**Mk@¥c¢ N. ·<}i:; :{4431% . · 42...,34.- 4 ....,rk4 ¥ ··tf -' t:? E =·· · i *-·».9.*:ph»¥4'4 ''· ,izIRMIfAi»4¥'&.JAI 2 E ·:7?32_2 ab :,Kl Rgyw0tq4.#gt¢R¥?t,CQ+ 'T;.} .bt9.'t2232.f·' i, f . . 6 21:; 2,3 11&**¥Ft.4&,4,52$) 44·*82600 10®0201 2 V.. fi. lk **St»**491'403,ED-·. -. '· 52]21*Ef AF-64WfANk.IMRE¢2,1,»612.2 rY,Vi-;- 62;1 .3.'' '3'a'h.$,3,9 221; 24:7 : ?g*fF"i·*'S>T·'us ..,5 -' - ir,-,767*822?5 I,'.I.8'32-bV£MMI19,U .' , 4 ".I5*i '--doht:./,4441<4 ..44. <' '5·t .;t M:t·i·;:.1 ie4»;U€{i***:* *·0923 -.:49: :fj*4?*3=Y+MARiRErit.#:.....·+ fi> f"t"4 84%9,-446,2/4<4.1hv*1£rVV.:4 = '49* 0-*a :i« u .i/tOFke--coA,£.r,4.=ri. . ?imt I<¢4' ·03144*Wgie#W#W · .4 ' . -4? »**43it#f*'+444*«24«9 'I i, ',i'j;,:.. 2. 42*m -2 6 MA *FF#tenitlfed'#%>,4 1%/5#185ple :.· i'34jeV#AL#ZiAp,4*"twhix-/5 Sent: Monday, June 03,20132:08 PM To: 'Julia Maples' Subject: RE I.G.A. typo It should be Section 537.610. Delete the 6 at the beginning. From: Julia Maples [mailto:countycommission@christiancountvmo.qovl Sent: Monday, June 03, 2013 10:09 AM To: John Housley Subject: I.G.A. typo John, The Commissioners met to sign the I.G.A. we received for the City of Highlandville. During the meeting there was a discussion about i errors on the I.G.A. The Commissioners phone number and email addresz I have corrected. Please see the highlighted section on the bottom oi page 2 and let me know whbt section of the statute this should { be. Thank you! Julia . E 3 Julia Map|C5 Admin for Christian Countg Commission 100 W. Church Street Room 100 Ozark, MO 65721 Work: 582-4300 Fax: 581-5924 countycommission@christiancountvmo.gov 0 1 Packet Pg. 10 2<42.96ri'/ 0 INTERGOVERNMENTAL COST SHARE AGREEMENT Attactlment: Intergov. Agreement - Lity 01 nignlanuvme f i luo . 11,w,wuvt:11:11,01,Ul, ,4:110=11,ull, - VI,y W, 11:W·,ca,lu...,w,„ THIS INTERGOVERNMENTAL COST SHARE AGREEMENT (hereinafter "IGA"), made and entered into this day of , 2013, by and belween CHRISTIAN COUNTY, MISSOURI, a second class county of the State of Missouri, acting by and through its County Commission (hereinafter referred to as "Commission") and the CITY OF HIGHLANDVILLE, a municipal corporation (hereinafter referred to as "City"), for the purpose of the improvement and maintenance of Christian County's network ofroads, WITNESSETH: WHEREAS, Article VI, Section 16:of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development, construction, acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunity for tile Commission and the City to work cooperatively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response aftd the quality of life of their citizens; and WHEREAS, it would be to the benefit of certain municipalities in Christian County for the Commission to distribute a portion of Christian County's general revenue sales tax and the counlywide sales tax earmarked for road and bridge improvements to provide funding on a project basis C'hereinafter 0 "the Commission's Cost Share Program'); and WHEREAS, the City applied to the Commission's highway engineer for participation in the Commission's Cost Share Program; and WHEREAS, the engineer has reviewed the applications for funding of road construction and maintenance projects of certain municipalities and submitted its recommendations for funding said projects and the Commission has approved the City's application for participation in the Commission's Cost Share Program subject to the terms and conditions of this agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parlies agree as follows: 1. Purpose. The purpose of this agreement is to coordinate the participation by the Commission in the cost of the City's t·oad improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2. Financial Responsibilities. With regard to the work being funded by the Commission under this agreement, the City and the Commission agree as follows: A. The Commission wi[1 contribute an amount equal to Twenty thousand nine hundred and forty-five dollars ($20,945.00), no more and no less, as the funding amount for the City's requested project costs as set forth on Exhibit "A" attached hereto, The Commission shall remit a check payable to the City in the amount of the funding amount authorized by the Commission within thirty (30) days of the parties' executioii of this agreement. 0 Page ! 074 L. Packet Pg. 11 j.¥t*:25' 0 B. The City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit "A" C. The Commission agrees that ali funds remitted to the City pursuant to thisAttachment: Intergov. Agreement - city or Mignianaville Elluz : Iniergovernmental Agreemelli - ully ul n,willa,luv,0,=, agreement may be comingled by the City with other similar monies deposited from other sources. The City agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the City's project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the City to the County Auditor, at no charge, on a quarterly basis during the period ofthis agreement. The City shall also provide the County Auditor with other financial records or documentation as he or she deems necessary to verify the funds disbursed by the Commission to the City have been spent only for lawful purposes ofthe City as more specifically described in Exhibit "A". 3. No Interest, By contributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the City, in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all 3 purposes as a part of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission. 4. General Independent Contractor Clause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission or the City. 5. Indemnity. A. To the extent allowed or imposed by law, the City shall defend, indemnify, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's wrongfuI or negIigent performance of its obligations under this agreement. B. The City will require any contractor procured by the City to perform work under this agreement to carry commercial general liability insurance and commercial automobile liability insurance from .a company authorized to issue insurance in Missouri, and to name tile Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published 0 annually in the Missouri Register pursuant to Section 537.610, RSMo. Page 2 of# 0/Packdt Pg. 12: 1 06124.0%485 · 01 C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for eitlier party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. Allaunment: Intergov. Agiwel,le,IL - vily ul niwilialluvilic 1 i iv. . 1,1,giyvv illilliglival r£,yigg,0,9·,- wi,7 v. „.u,„.........,„ A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions of this IGA. B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and all prior and/or other contemporaneous agreements or understandings between the parties which pertain to the subject matter hereo£ C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading ofthis IGA, or to their successors, 0 at the addresses listed below: Christian County Commission ATTENTION: Lou Lapaglia, Presiding Commissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417) 582-4300 Facsimile: (417) 581-5924 Email: countycommission@christiancountymo.gov City of Hightandville ATTENTION: Clint Ellingsworth P. 0. Box 157 Highlandville, MO 65669 IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Hightandville have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. 0 Page 3 of 4 tgacket Pg:,13 22,7·* . 4 D CHRISTIAN COUNTY, MISSOURI, CITY OF HIGHLANDVILLE BY AND THROUGH ITS CHRISTIAN COUNTY COMMISSION '4044#/1 g Commissioner , pliairman of the Board of Directors Address: Riy Weter, Eastern Coinmissioner 148.40* / 67, MGHLANDI//1.6 E , MO 65?24·· 6 lig ogM94- ATTEST: 65669 By.· Bill Barnett, Western Commissioner Address: 100 W. Church Street, Room 100 Ozark, MO 65721 CirrA 'i rv·wl.r,Bkpi-City Clerk 3 COUNTY CLERK: Kay Bro A 1 \ All APPROV/ED AS W€*dRM: By: £7x JOim Tt ibCIOr V 1// 23385·000\ 531881,2.doc 3 Page 4 of 4 /*'packet Pg· 14 1 1 1,%*'4& L #' A li (fi. E |il l 1 5 k (14 of * 4 1. F (3:9HLANDVILLE Mtssomi M * 4 44 216 Kenfling Ave. P.O. Box 87 ilighlandville, MO 6S669 Ph. (417) 443-2326 Fax (417) 443-6096 May 28, 2013 Christian County Commission 100 W. Church, Room 100 Ozark, MO 65721 RE: Highlandville Road Resurfacing Project "Exhibit A" Considering the proposed allotment for County Sales Tax the City of Highlandville has decided to complete the resurfacing of Highlandville Road in multiple phases as follows: Phase 1 161 tons of asphalt hot mix @ $60.50/ton for 600 ft. overlay at Logan and Highlandville Rd, intersection at a cost of $9,760.00 60 tons of asphalt hot mix@ $60.50/ton for 220 ft. overlay at Melton and Highlandville Rd. intersection ata cost of $3,630,00 29.5 tons of asphalt hot mix @ $60.50/ton for 110 ft. overlay atDandersonLn. and Highlandville Rd. intersection at a cost of $1,790.00 29.5 tons of asphalt hot mix @ $60.50/ton for 110 ft. overlay on 1-Iighlandville Rd., 200 ft. North of intersection with Henry Ln. at a cost of $1,790.00 Phase 2 12906 sq. yd. Modified Aggregate Quick Set Surfacing @ $2.95/yd. from 275 ft. North of Clark Ave, North for 1 mile at a cost of $38,072.70. Phase 3 9734 sq. yd. Modified Aggregate Quick Set Surfacing @ $2.95/yd. from 1 mi. North of Clark Ave. North for 3,982 ft. at a cost of $28,715.30. Packet Pg. 15 f ;247:.41: 3 Prior to commencing the Melton and Highlandville Rd. Intersection, the City of Highlandville proposes to use City funds to install one culvert across Melton on the east side of Hightandville Rd. and another culvert across Highlandville Rd. On the south side of Melton to permit proper drainage. UW <314*ad CIint Ellingsworth, Mayor City of Highlandville 417-839-1789 0 iPacket Pg. 16 1 PErilimi>* 1.4ii?,J+u>,.4!L . 0 Christian County Treasurer's Office Karen Matthews - Treasurer 100 W. Church Street, Room 209 . Ozark, MO 65721 Phone: 417-582-4348 FAX: 417-581-1191 Entail: karenmatthews@christiancotintymo.gov Date: June 3,2013 Reference: January through December 2008 Destroyed Documents To: Christian County Commission On May 29, 2013, Christian County Recycle came by the office and picked up the attached records to be destroyed. Please make note of this in the County Commission minutes. Thank you, 9(LAA AL 6 atA.tao-- Karen Matthews Christian County Treasurer 0 ;Packet Pg. 17 1 . 22.9:a J JANUARY-DECEMBER 2008 DESTROYED RECORDS MAR-DEC 2008 ACH Transmittal Registers JAN-DEC 2008 Bank Reconcillation-for County Revenue Account (Fire, Road, School and Total Refund Reports) JAN-DEC 2008 Bank Reconcillation for CERF Account JAN-DEC 2008 Bank Reconciliation for School Account JAN-DEC 2008 Bank Statement for County Revenue Account JAN-DEC 2008 Bank Statement for CERF Account JAN-DEC 2008 Bank Statement for School Account JAN-DEC 2008 Bill of Costs JAN-DEC 2008 Billings Special Road G/L Reports and Faxes Attachment: treasurer dest. of record list 6-3-13 (1098 : Treasurer's Record's Destruction List) JAN-DEC 2008 Check Requests for Domestic Violence JAN-DEC 2008 Check Stubs for County Revenue Account #2857-3339 JAN-DEC 2008 Check Stubs for School Account #1788-1989 JAN-DEC 2008 Collector's Monthly Reports and Worksheets JAN-DEC 2008 CART (County Aid Road and Trust) Reports and Worksheets JAN-DEC 2008 County Clerk Monthly Fee Reports JAN-DEC 2008 CERF (County Employee Retirement Fund) Worksheets and Faxes JAN-DEC 2008 Court Orders #733 & #802-838 JAN-DEC 2008 Deposit Slips for County Revenpe Account JAN-DEC 2008 Deposit Slips for CERF Account - JAN-DEC 2008 Deposit Slips for School Account JAN-NOV 2008 E 911 Correspondence JAN-DEC 2008 Faxes and Fax Journals JAN-DEC 2008 Interest Reports and Paperwork JAN-DEC 2008 Manual Check CERF #2120-2181 JAN-DEC 2008 Matured CD Paperwork (Billings, Bridge, Building Bond, C2, County Revenue, Sparta, & Stoneshire) JAN-DEC 2008 Monthly Statement of Treasurer's Expenditures & Changes MAR-DEC 2008 Payroll Direct Deposit CD's and Paperwork JAN-DEC 2008 Planning and Zoning Monthly Totals Reports JAN-DEC 2008 Pledge Receipts 1 st Tennessee Quarterly Reports and Signed Pledges JAN-DEC 2008 Prosecuting Attorney's PAAFF Bad Check Paperwork JAN-DEC 2008 Purchase Orders JAN-DEC 2008 Receipts #19417-20389 (Paperwork and Warrants) NOV-DEC 2008 Rental Property Monthly Paperwork JAN-DEC 2008 Sales Tax for Building Bond Retirement JAN-DEC 2008 §*s Tax for COLE ( County Law Enforcement) JAN-DEC 2008 Sales Tax fg County Revenue JAN-DEC 2008 Total Fund Ret)ortf Excel Jan-Dec 08 Destroyed Records.xls My Documents\Doc from old Computer Pack*et Pg. 18 j - " Christian Counly Commission 100 West Church St Room 10 0 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, June 10, 2013 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia AttendeeiNariie - A w PTitle Status , PArtived - Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Cheryl Mitchell Administrative Assisstant Present 8:45 AM Norma Ryan Chief Deputy County Clerk Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for May 30th and June 6th, 2013, and the Court Order # 6-10-2013-01 transferring sales tax in the amount of $113,317.21 to Cl, $93,788.05 to C2 with $101,509.59 remaining in pool. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Andrea Swope Discussion - SB40 Board of Developmentally Disabled Update on Board Activities The meeting was attended by Commission Secretary Cheryl Mitchell. Andrea Swope from SB40 Board of Developmentally Disabled presented the commission with an update on board activities. They have 199 cases at this time. Lou said the smartest thing the Governor did was.bringing the SB40 down to the county level. Ray asked Andrea to fill him in on the duties. Andrea said they assess the needs of the people whether they are on Medicaid or not in case they need to go in state funding. They are focusing on service in the county and what can be done to keep people in their homes. Lou asked if there are people falling thru the cracks in the county? Andrda said 30% of the people they help don't have Medicaid but are still getting services. Once they are 18, they become eligible for Medicaid. Ray asked if they help families just beyond the threshold for Medicaid? For instance, someone who has dependent children and gets a job making $50 too much for Medicaid? Andrea said they don't focus on whether they have Medicaid or not, they try to link to as many services as possible. Lou asked if ; 0 April Term Monday, June 10, 2013 8:45 AM the board was remaining stable? Andrea said they are down two people on the board. Joe Patterson passed away and Eric Peterson resigned. They have one possible replacement, Teddy Heaton so they are recruiting for one more. The other thing they are doing, is starting to reach out to the special education classes in the schools in the county. They are trying to build services in rural areas. Lou said the rural areas seem to be hit hard. The families need to understand SB40 will go to the families, they don't have to come to them. Lou said we need to reach out to the smaller outlying districts. Andrea said this will be her goal this fall. They are starting a parent support group and they have some big plans. They want to have an accessible playground so they will be having fund raisers. The board also wants to change the name to CC Links. They will keep the business name the same just do a DBA. They are starting a website. They have tentatively approved the name change. Lou and Bill feel they don't need to lose the original name. Lou thanked Andrea from the Commission standpoint for bringing them up do date. Motion/Vote - 10:00 AM Centurylink Contract - Voice Line Channel Pipe Maintenance Contract for Phone System The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia called for a motion to approve the maintenance agreement between the county and Centurylink for the voice line channel pipe between 3 the courthouse, judicial, and planning and development buildings for a cost of $589.00 a year which is $40.00 less than last year. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Weste-rn Commissioner AYES: Lou Lapaglia, Ray Weter; Bill Barnett III. Adjournment The meeting was closed at 10:05 AM The agenda meeting were completed and the Commission will reconvene Thursday, June 13, 2013. The meeting was adjourned at 10:10 AM. 0 Prestding Commfssidneg,lou Lapaglia 21Page 0 April Term Monday, June 10, 2013 8:45 AM A4>j taR Eastern Commissioner Ray Weter 6,8 40=,1-- Western Commissioner Bill Barnett 3 D 31Page CERTIFIED COURT ORDER # 6-10-2013-01 ,9:4*a The Treasurer is hereby ordered to pay the following entities: 3 2013 SALES TAX April 2013 Term Rct # 24050 June 7, 2013 COURT ORDER # SALES TAX #332 RECEIVED $ 308,614.85 CK #'S Attachment: June 2013 Sales Tax Court Order 1 (1113 : Approve Minutes and Financials) COMMON ROAD 1 30.98% $ 95,608.88 301-420-200 COMMON ROAD It 30.39% $ 93,788.05 302-420-200 COMMON ROAD I BUDGETAPPORTIONMENT $ 17,708.33 COMMONITOTAL $ 113,317.21 COMMON 11 TOTAL $ 93,788.05 0 AMOUNT TO REMAIN IN POOL ACCOUNT 290-420-200 $ 101,509.59 Liou\LapagliaL #esiding Commissioner \/V 0/t/--- Bill Barnett, Western Commissioner 71 (C Ray Water, Eastern Commissioner IN TESTIMONY WHEREOF I, have hereunto set my hand and affixed the seal of said Commission, ·at my office in Christian RECEIVED (.Cgupty this e 10th day of June, 2013. :JUN O 72013 -3 Fil % 2 3'.35-f'.1 Kay Brown, Cle of the County Commissioi KAY BROWN COUNTY CLERK 0 *pridkale<£ 4 - 2.3.a 0 ContractNo. 130500728279 Products and Services Agreement Attachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) Thil Products and Services Agreement CAgreement") between CENTURYLINK SALES SOLUTIONS, INC., as contracting agent on behalf of the applicable affiliated entities providing the Products and Scrvtces C'CenturyLink") and CHRISTIAN COUNTY CLERK ("Customer") sets forth the terms and conditions for CenturyLink's provision of those Products and Services to Customer. 1. SERVICES. CentwyLink will sell to Customer the Services listed on the Scivices List, attached and incorporated by this reference. This Agreement is effective on the date all parties have signed below ("Effective Date'D and continues for the longest Order Term listed on the Services List. 2. PURCHASE ORDERS. This Agreement controls over any Customer-issued purchase order, and any terms or conditions contained in a Customer-issued pijrchase order or other Customer ordering document will have no force or effect 3. UNIFORM RESOURCE LOCATORS (URLS). References to URLs in this Agreement include any successor URLs designated by CenturyLink 4. ENTITY. For an interim period until all work is completed to update systems and platforms related to the combination ofEMBARQ and Centuryre!, and the acquisition of Qwest, the names EMBARQ and Centuryrel may be used in association with the products and services provided by CentuIyLink in this Agreement and Qwest products and services will be sold under a separate agreement. AGREED: CENTURYLINK SALES SOLUTIONS, INC. CHRISTIAN COUNTY CLE By: By: 0 Printed: Printed: / Avt ap Title: Title: Date: Date: Address Customer for Address: Notices: Sales Administration 100 WCHURCHSTRM 206 665 Lexington Avenue OZARK, MO 65721-8390 Mailstop: OHMANB0107 Mamsneli OH44907 And if related to a dispute to: CenturyLink-Attn: Sr. Assistant General Counsel, Commercial Law 5454 W. 110111 Street Overland Par4 KS 66211 Address for Notices Of different from above): Sales Rep: Tim Natsch Sales Rep Phone: (417) 334-2308 0 #31672 I v.86 05.12-QuUSve Page I of# „ Packet Pg. 5 4%49 ContractNo. 130500728279 Services List with associated Quote Attachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) I. SERVICES. CenturyLink will provide to Customer those Services identified in tho CenturyLink Pricc Quotes, attached and incorporated by this reference (eacIt, a "Price Quote"). The name of the local operating company providing Services to Customer is listed on each Price Quote. Services arc purchased on either amonth-to-month basis or for a specific term for the particular Service ordered (each, an "Order Term'7, as listed in each Price Quote. Each Order Term begins on the later of the first day of tho first billing month after the Effective Date or the date that Centun,Link installs and makes that Service available to Customer. If Customer continues to receive a Service after expiration of th® Service's applicable Order Tenn, CentuaLink will provide that Service on a month·to-month basis at its then-current list pricing and then-current telms and conditions, unless the parties othonvise agree in writing. CentutyLink will make the Services available only after its compliance with any state-specific regulatory filing requirements. CenturyLInk Price Quote Number(s): 130116192 2. PRICING. 2.1 Monthly Recurring Charges CMRCs") or Monthly Recurring Rates e'MRRs"). Centur)'Link will charge Customer the MRCs or MRRs for the Services described in each Price Quote. For purposes of this Agreement, MRCs and MERs have the same meaning and may be used interchangeably. 22 Non-recurring Charges eNRes") or Non-recurring Rates CERRs"). CenturyLink will charge Customer NRCs or NRRs related to the Services described in each Price Quote. For purposes of this Agreement, NRCs and NRRs havo the same meaning and may be used interchangeably. 23 Additional Charges. Rates do not include applicable local, state, or federal taxes, fees, or surcharges that CentutyLink maybill Customer. 2.4 Additional Payment Requirements. If Customer [s nbe able to establish a satisfactory credit rating with Centu;yLink, CenhuyLink; in its sole discretion, may require Customer to submit a deposit or make an advance payment in connection with obtaining ormaintaining the Services. 3. TERMS AND CONDITIONS. Centur,Link provides Services under the applicable terms and conditions listed and 0 incorporated by reference on each Price Quote. Except for Services provided under Tadffs, in the event of any inconsistencies or conflicts between this Agreement and the applicable telms and conditions, this Agreement will take precedence. 4. TERMINATION. If Customer gives notice of cancellation or termination, disconnects any portion of a Service cr otherwise breaches this Agreement resulting in the termination of a Savice prior to the end of the applicable Order Term, termination liabitity will apply as calculated and set forth in the applicable tenns and conditions listed and incorporated by mirence on each Price Quotc. If no termination liability is specified for Services in these tenns and conditions, Customer will be liable for 50% of the monthly payments that would otherwise remain in tile applicable OrderTerm. 5. RELATED PRODUCT PURCHASES. Customer may purchase Products rclatcd to the Scrvices at the CenturyLink then-cutrent list pricing and subject to the then-current Standard Tcims and Conditions for Communications Services, the Equipment Sales Product Annex, and other applicable annexes based on Customer'a selection of Products, all as posted tohilp!//www.centurylink.corn/PRE,9/Ahnlit'[TRN,8.FITHerm,AndConditionw/businesR.html. 3 #316721 v.*b 05.12-Qui/Svc Paige 2 of4 tpabkitif'0; 6 12.3.a £ I 0 CHRISTIAN COUNTY CLERK 54% CenturyLink™ Quote# 130116192 Date Prepared: 05/31/2013Attacnment: centurylink Maintance Contract Phone System (1112 :Voice Line Channel Pipe Maintenance Contract for Phone System) Business Quote Expiration Date: 06/30/2013 AccountManager: TimNatsch Cltsin=2101=LInfunmaugn Centur™Link Contact Information Customer Legal Name: CHRISTIAN COUNTY CLERK Sales Person: Tim Natsch Billing Name: Sales Email: tim.natsch@centurylink.com Address Lina l: 100 W CHURCH ST RM 206 Sales ContactNumber. 017)334-2308 City, State, ZIP: OZARK,MO 65721-8390 Dealer Code: 1087155 BANID: Quote Summary ofServIces Ext MRC Ext NRC CeittuiybitikiSDN-PRI Sen,fted . ISDN-PRI i $585.00, : DID I $4.00' S589.00 $0.00 Total MRC 3589.00 Total NRC $0.00 0 0 Page 3 oPt 9@katirti: 7 1*1d5,7 ,f CHRISTIAN COUNTY CLERK $ CenturyLink= Quote#130116192 Business AccountManager: TimNatschAttachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) CenturyLink ISDN-PRI Services Ctiftomer Service T,ocation Inform,Unn Service Address Name: CHRISTIAN COUNTY Customer ContactName: Jutia Maples COMMISSION AddressLinel: 100 WCERCHST, RM206 Contact Phone: (417) 582-4301 Address Line 2: Contact Email: countycommission@christiancounhmo.gov City, State, ZIP: OZARK, MO 65721-6901 On-Site Contact: Julia Maples CLLI: OZRKMOXA On-Site ContactNumber (417) 582·4301 Or'der'Term: 36 months *DChannell: 138.Channels/'1DChanneT .t. Total#orDIDs: 120· ..'.· '. . • ·· i ·"w · ·'·'h.'. 1 Unit MRC Qty Ext MRC Ext NRC Services . · ISDN-PRI Access Line ; 3575.001 1. $575.00! PRINationalISDN 2Protocol 1 - 1 P Featnres t.. t. ISDN-PRI - DID -Block 0£20 - FFP UP to 100 DIDs ' Incll '55 Ind Ind 1 LISDN-PRI-DID-Blockof 20-FIFP(afterlstlOODIDs) i $4.00: H $tool : EDN-PRI Port Charge - CIL 1 $10.00, 1 · $10.001 -1 TotalMRC $589,00 9 . ·-.2 · TotaINRC $0.001 Additional Terms & Conditions At htlp://www.centtlrylink.rom/Pages/AboutUs/LegairrermsAndConditions/business.html, the following infonnation will direct you to lhe applicable terms and'conditions forthe Services: Entity: CenturyTel of}dissouri,LLC Service: ConturyLink ISDN-PRI Services Ths prices quoted apply only to the sites included in tho Quote and will not apply if Customer adds, changes or moves site locations. Rates, charges and discounts for Servico elcments not identified appear in the applicablo terms and conditions identified above. Prices do not include taxes or applicable surcharges that CentutyLink may bill Customer, Unless this Quote is incorporated into a signed agreement, it is non-binding, Except for charges described in this Quote, the applicable CenturyLink terms and conditions identified above will control over any inconsistencies or conflicts between the Quote and the teons and conditione. Page 4 of 4 i Packet RE¢ ' 2.1.at 44 Addendum to Agreement Attachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) (VP Checkbook Promotion) 5 41 :g .·Addehauih Contemporaneously with entering Into the Agreement, Contract Number 130500728279 CAgreement"), Customer and CenturyLink agree to the following supplemental terms.to the Agreement. . +Terms .. . . 1. Customer will receive a credit as set fonh below In the table. Tile Credit Amount excludes any taxes, fees and surcharges. If Customer terminates the Agreement before completion of the Service Order Term, Customer will be charged early termination liabilities as set for'th In the Tariffs or Standard Terms and Conditions for Communications Services as applicable: Including a pro rata portion of the Credit Amount based on the number of months remaining in the Service Order Term at the time of termination. CenturyLInk Service Service Order Term Credit Amount Application ol Credit ISDN PRI 36 months $200.00 1 Choose One Choose One $0.00 # of months Choose One Choose One $0.00 # of months Choose One Choose One $0.00 #of months Choose One Choose One $0.00 # of months Choose One Choose One $0.00 # of months Choose One Choose One $0.00 # of months Choose One Choose One $0.00 # of months Total Credits $0.00 2. Other Terms. Any alterattons to this form are Invalid unless accepted in writing by an authorized CenturyUnk representative. All terms of the Agreement not modified by this Amendment will remain In full effect. CENTURYLINK CUSTOMER By: By: /V Name: Name: ro Title: 30: /Kph 9 Date: Date: 1. #343935 9.10 pa6*9/*Ed; 9 Al 53„W¥=f £.M.a LJ 3 For use with Standard Terms and Conditions for Communications Services ("Standard Terms and Attachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) Conditions'9. This Annex ts not applicable to Services governed by Tariffs on file with the FCC or state regulator'y authorities. CENTURYLINK LOCAL GOVERNMENT CUSTOMER ANNEX This CenturyLink Local Government Customer Annex ("Annex"), together with the applicable cover agreement modifies the Standard Terms and Conditions. This Annex takes precedence over all other conflicting terms and conditions of the Agreement. When attached to the applicable cover agreement, this Annex superse(les the version posted at http:#about.centurvlink. com/legal/rates conditions.html. 1. Eligibility and Applicability. This Annex is available to all local governmental entities and agencies In connection with the purchase of Products and Services sold under the Standard Terms and Conditions. CenturyLink defines Mlocal governmental entities and agencies" as local entities and agencies, specifically excluding ali state and federal entities and agencies, that receive their primary funding support through the allocation of appropriated public funds and am entitled to exercise sovereign rights and pdvileges. 2. Indemnity. Customer will honor all indemnity provisions under the Agreement only to the maximum extent permitted by applicable law. No section of the Agreement is intended to create a waiver of Customer's rights or privileges as a sovereign entity. 3. Nonappropriation. 3.1. Dennition. A 'bonappropriation" occurs when Customer is unable to secure or allocate sufficient funds in its operating budget to fulfill its financial obligations under the Agreement. 3.2. Effect. If n nonappropriation occurs during the Term, Customer may terminate the Agreement at the end of the then-current fiscal pebod ("Termination Date') without incurring any termination liability. Customer will not be obligated for payments for any fiscal period after the Termination 3 Date. 3.3. Notice. Customer will give CenturyLink written notice of any termination under this section at least 30 days before the Tennination Date. At Centut,Unk's request, Customer will promptly provide supplemental documentation about the nonappropriation. 3.4. Limitations. A. Customer must take all necessary action to budget and secure any funds required to fulfill its contractual obligations for each fiscal year during the Term, including the exhaustion ofall available administrative appeals if funding is initially denied. B. If Customer terminates the Agreement under this provision, Customer will not obtain the Services described in the Agreement from CenturyLink or from any other provider fora period of 180 days after the Termination Date. This obligation will survive termination of the Agreement for nonappropriation. 4. Damages. The Agreement does not create an obligation by Customer to pay any damages in excess of those amounts legally available to satisfy Customer's obligations under the Agreement. 5. Ownership and Conndentiality. The Agreement is R CopyIighted work authored by CenturyLink and may contain CenturyLink trademarks, trade secrets, and other propdetary information. CenturyLink acknowledges that the Agreement may bo subject to disclosure in whole or in part under applicable Freedom o f Information, Open Records, or Sunshine laws and regulations (collectively, 'TOI"). Customer will provide CenturyIink with prompt notice of any intended FOI disclosures or post·execution FOI requests, citations to or copies of applicable FOI for review, and an appropriate opportunity to seek protection of CentoryLink confidential and proprietmy information consistent with all applicable laws and regulations. 6. Governing Law. The Agreement and the rights and obligations of the parties are governed by tile laws of the U.S. State where CenturyUnk provides the Products and Services, without regard to that State's conflict oflaws principles, 0 #276954v5 Rcv. 06.10 fleacR#t Pff·10 , , „---LF - a-·3 ./ r..2.3:a L 0 DATED: Attachment: Centurylink Maintance Contract Phone System (1112 : Voice Line Channel Pipe Maintenance Contract for Phone System) Centur £ t.b DATED: '44/ (».* %936 e rou41paglia, Prbsrm@Zommissioner DATED: 4-/0 -l3 ZD Bill FjpTett, Western Corlissioner DATED: 6 -/ 0 -/3 Rky Weibastern Commissioner COUNTY CLERK: -- r- 7 K* Brown 0 Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an uncncumbered balance of ancipated revenue appropriated for payment ofsame. ut 0 AA 9994 *7 Ouqh L.lolai S6san G. "Sam" Yarnell (7 Christian County Auditor APR1 3TO FORM: 1 -f Johq*. Hb@41.At!6*,:y at Law 901/St. Louis 81feet ®m Igoor Springfield, 4406*I )6 Phone: 417-8[664771 Fax: 417-866-1752 0 : hdk*t.p.91 -/-/ Esvisil,ic/ Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 April Term http://ChristianCountyMO.iqml.com - Minutes - Thursday, June 6, 2013 8:20 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:25 AM by · Attendee Namd Title Status Arrived Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norma Ryan Chief Deputy County Clerk Present Julia Maples . Administrative Assisstant Present IL Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Robert Palmer, 0 Richard Teague,Cl Supervisor and John Dollarhide. The minutes were approved for May 23rd which includes the Monarch Road easement and the Centurylink addendum. The minutes were also approved for June 3rd. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM John Dollarhide-Citizen Discussion - Discussion-Morpho Trust Dept. of Revenue The meeting was attended by Commission Secretary Julia Maples, Robert Palmer, Cl Road Supervisor Richard Teague, Nathan Weter, Ken Hurley and John Dollarhide. John Dollarhide wants to discuss the Morpho Trust Dept. Of Revenue which has to do with a document the Commission signed with the Sheriff about a week ago. The Sheriff and the prosecutor were invited. The Real ID act was implemented in 2006. In 2009 it was repealed making it illegal to collect data and send it to Morpho trust. On 5/20/13 the commission passed an issue to work with the sheriff to handle the automated finger printing world wide. The letter was from Morpho to the Sheriff. The sheriff was not in the meeting on that day. It was only passed by Commission. Morpho is a conglomerate, a non governmental agency in control of all government data. Since 2009 it is illegal to gather this information. It was all completed in April 2013. Mo Dept. Of Revenu6 released confidential conceal and carry information to 3rd party. Fingerprints are in the hands of world wide reach. They have continued to implement further Real ID in April Term Thursday, June 6, 2013 8:20 AM Christian county. John and his wife both went to Nixa license bureau to renew motorcycle license. When they questioned the license bureau they said Real ID was gathering the information. When they refused to let them scan their information, they ask them to leave. They have made criminal reports with the Sheriff department. Sheriff Kyle said this is a sheriff statewide issue in violation of the privacy act. He said there was discussion that the sheriffs could not do anything until they have complaints filed. John is here to ask the commission to repeal the contract with morpho. They are based out of France. The company was found guilty in Ga. And In. of giving out information. They have many entities within. The contract says automated fingerprinting ID. They are implementing facial recognition. They are no longer doing the driver license in the agency. It comes from Kansas City. This is entered into the database of a facial scanner. They do a retina scan when you do a eye exam. Fee agencies should be immediately shut down until this is corrected. All john can do is complain. He needs elected officials to step up to the plate. Bill ask that you can't get your license on the spot? John said it takes 2-3 weeks. In Stoddard county, the governor has been requested to show up for court to discuss this real id and has refused to show up. Ray Weter ask for house bill passed in 2006. John said Senate bill 1233, House bill 361. It was a vote of 32-0 to repeal. Ray has looked and Jim Gaston was represented and they worked hard to prevent that from happening. John said the Governor signed 2006 and 2009. He will be going to complete his ccw and if they refuse him he will file a lawsuit like they did in Stoddard county. He will not allow them to scan. Bill ask when this started? John said in Dec. 2012 and it was finalized in April 2013. Nixa was totally up and going in March. Lou ask if he has talked to Jay Wasson? John said Lynn Morris assured him he would be here today. Kevin Elmer is on vacation. They are both very upset about this. Lynn was quite knowledgeable. They have cut the Dept. Of Revenue budget to try to get a handle on this. Lou said 2 things. This company is a single source company. The other issue is John Housely has approved this 2 years in a row. Lou said the commission will discuss this with him. John said the sheriff may be in compliance if they are only managing the fingerprint for background only. It is not going to FBI for checking, it is going to a third party company. John thinks it does comply and are they sharing with homeland security? The second issue is if the Sheriff and Prosecuting Attorney were here they could open up an investigation about facial recognition being done in the license bureau. Ray is looking for the bill the governor signed that had the language. John said SB 1322. Bob Palmer ask if the DMV agency is under authority of DOR. To stop them from operating in Christian county. He won't give them the information to renew. John said if the DOR commits a crime and you comply, you have broken the law also. Bill ask if other people are doing this in Greene county? John is not representing any group and doesn't know if anyone else is doing this. He has been on radio and many people over 2000 complaints filed all over the state of Missouri. There is a class action lawsuit. Lou ask what the Sheriff said when he discussed it with him? John said the Sheriff called in Officers and had him file a complaint against the DOR. There are at least 20 in Christian county that have filed complaints. All drivers license are being biometric scanned. Mr. Wetersaid Real ID is Federal not State. The state never signed it into law. The majority party really pushed to sign. A lot of 21Page El April Term Thursday, June 6, 2013 8:20 AM representatives refused to go along. In 2009 we got language approved saying the state was not going to comply. It has never been in statute in the state of Missouri. In 2009 language prohibiting biometric. Ray agrees the DOR has overstepped their bounds. He is hoping the governor will take necessary actions to stop this from happening. Lou said the Commission was ask to repeal. The commission will contact County counsel and see where to go from here. Ray said multiple states use this. They produce at undisclosed locations. John said as each city puts more and more cameras they may not be connected today but they are planning on it tomorrow to make us feel so secure. As Morpho and the federal government continue, your face will be identified as you enter and exit each city. Bob Palmer said in England and Australia they actually know where you are. The problem is when you create a private company that has access to this you create a monster. This is an invasion of privacy. Lou said you would think the ACLU would be in on this. John said if you want to get your birth certificate you can get it in 15 minutes. They ask for you drivers license. Bill thinks John has brought up some good things to think about. Nathan says there are not enough violent criminals to commit violent crimes to warrant. Lou is concerned they are making up helpless. Ray agrees with Robert regarding the difficulty. The commission will have County Counselor check into the agreement with Morpho. Motion/Vote - 9:30 AM Spencer Jones with Great River Associates Discussion - Sales Tax Pool Distribution Discussion The meeting was attended by Commission Secretary Julia Maples, Donna Osborn, Christian County Headliner, Clint Ellingsworth, City of Highlandville, Auditor, Sam Yarnell, Jason Stutesmun, David Brock, City of Republic, Todd Weisehan and Spencer Jones of Great River Engineering. Spencer was here to discuss the sales tax pool distribution discussion. The intent of today is to talk about the paperwork requirements are for those receiving the sales tax funds. Documentation is outlined in [GA but some is not. Lou said the first distribution has the understanding to get the bills back to the county when money is spent. On the second round, it will be more of a reimbursement. Ray is not expecting them to expend money they don't have and get the money. Spencer ask if we are going to provide proof of prevailing wage, and insurance before we give the money, or are we going to give the money and then have an audit. Ray said in the past that was never a requirement. Lou said now we have to make sure documentation is in place and that they are providing prevailing wage. Spencer says this is a learning curve and we need to communicate that to the recipients so they know what they need to do for the contractors. Ray said subsequent IGA's should have information on prevailing wage Spencer said there is other information that needs to be included in the future IGA's. Lou said we need to make sure it is the same dollar. Spencer said these are State statutes that the county needs to comply with. What Spencer will outline some things that need to be added and give to John Housely. Before the end ofthe year he wants to present a more formal document to everyone so they will know what to expect in 2014. Lou thanks Spencer for doing this. Bill ask Spencer to 31Page 3 April Term Thursday, June 6, 2013 8:20 AM correct the million dollar statement from last meeting. The error was on Spencer's part and the correction has been made. The asphalt companies agree with the conversation from last meeting. Bill ask if Spencer has gotten feedback on mailboxes. Spencer has Greene county specifications and he is talking to the general postmaster. David Brock sent correspondence to the Commission and Spencer to be included in any meetings regarding roads. He didn't get any information. He is here now to formally request to be included. They don't have any specific projects at this time. Bill ask how much area is in Christian County? David said it is very small and they just want to make sure they are included. Bill ask for a list of roads in Christian county. Lou ask for it to be sent directly to the Western Commissioner. Clint Ellingsworth ask if he missed something about prevailing wage in the first IGA. When he sent out bid form he didn't include prevailing wage. Lou and Spencer said it was not in the lGA. Spencer said to put out an addendum notifying vendors to comply with prevailing wage. Julia will provide a copy of IGA to Clint. The other question is has there been any thought of any standard bid form for these projects. Spencer said it would be up to each entity to provide there own documents. Bill said he would call Spencer and get his recommendation on bid specifications. Ray said Highlandville streets don't have the same codes as county. Clint ask if the money needs to be in a separate account. Sam Yarnell said their bookkeeper can set up a separate fund and call it special road accounting code. Juit have cancelled checks to prove your expenditures. Spencer wants to make sure everyone knows to comply so they don't have to pay the money back. Donna ask if the million dollar figure is not correct what is? Spencer gave her the corrected copy. The discussion would be do we need to add 2" of asphalt, how much additional cost.Spencer did the conversion wrong and the corrected cost is $117000 for 1 mile of road for 2" additional. Motion/Vote - 11:00 AM Amelia Wigton-Headliner News Discussion - Community Guide Discussion The three Commissioners met with Amelia Wigton Christian County Headliner to take pictures outside the Courthouse for the Community Guide. Motion/Vote - 2:15 PM Todd Wiesehan-Planning & Zoning Administrator Discussion - Request for Department Name Change The meeting was attended by Commission secretary Julia Maples. Planning and Zoning Administrator Todd Weisehan presented to the commission a request to change the department name to Planning and Development. This has been talked about for 1 year. Presiding Commissioner Lou Lapaglia called for the motion to change the name of the Planning and Zoning Department to Planning and Development. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Joey Kyle-Sheriff 41Page 0 April Term Thursday, June 6, 2013 8:20 AM Discussion - Vehicles & Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Brian Cathey, C.E. Wells, Blanca Mallonee and Auditor Sam Yarnell. Sheriff Kyle requested the meeting to discuss vehicles and the budget. We are about to transition 5 new vehicles into service. The Sheriff has one car that is not functioning that Ozark Body works would like to take on trade for work done on other vehicles. He has offered $850.00 for the vehicle. The VIN # is 2AHP71W45X156793. This will be used on outstanding bills. Presiding Commissioner Lou Lapaglie called for the motion to sell one older car that is not functioning to Ozark Body Works for $850.00. It will be a credit to use against other repairs for the Sheriff Department. The sheriff handed out a 2 page synopsis showing where the department is currently and what they are projecting. They are projecting a $210,000 shortfall for the year. One reason is revenue is not meeting projected numbers and it is costing that much more to operate. Brian Cathey said the US Marshall service money was not deposited on time this month. It reduces the shortfall by $128,000. Bill said they could still have a good year and come out alright. Joey said some single line items are under funded. The reason for this is they relied on federal forfeiture to offset the short fall. They have spent 95% of federal forfeiture money on mobile data terminals for the vehicles. In the 0 next couple of years the forfeiture money will start to dry up. We are down about 20 federal inmates on daily basis. The minus 20 has been taken up by county inmates. The federal income is$ 40 a day per person. The county inmates cost $3 per day to house. Inmate average is 121 a year. Last year was 119. The difference is the $290,000 loss in income. He doesn't see this changing any time soon. It is blamed on sequestration. He would also point out that over the last 4 years they have had a flat budget. In 2009 and 2010 $1.4 million came out of building bond and now that is reduced to$ 500,000. We have gotten all the efficiency we can out of vehicles. Gas prices have gone from 1.86 gallon to 3.65 now. We have reduced a cost to 11 miles per gallon. The cost per inmate is $18 from $22.50 a day. We have squeezed all we can get without cost increases. The contribution from the county thru building bond has been reduced. The prison board guaranteed we could have all the prisoners we need . If you have the $317000 you would be in good shape. $500,000 from county revenue and $500,000 from building bond is all they have received from the county. The sales tax is all that they have left. Joey said this is merely a financial state of the sheriff office at this point. There are 4 counties that are second class. Christian county is the only county that is less than 1/2 of the other counties their sizes budgets. The counties are Cole, Buchanan and Cape Girardeau. Joey compared them by county size and population. Lou said the county is even through the month of April in sales tax and cart is down 1/2% to date. The big situation is as we prepare for 2015 and going first class, there will be lots of cost we are not thinking about. The only thing he can suggest as sheriff department is you may want to think about cutting down on uniforms, vehicle maintenance, and prisoner food and 0 some of your expenditures. on the other hand 2 1/2 months ago Greene county is sending some inmates to Taney county. Joey said we have no place to putthem. Brian 51Page 7 April Term Thursday, June 6, 2013 8:20 AM said the addition is based on their income not the money the county gives them Ray ask the source of those revenue and they said the revenues of there own. They added 2 admin and they have not added to the operation side. This is the revenues that are down. They have only brought in 7 instead of 9. Lou ask what they are going to do to make up the $300,000. They could charge $45 day for other counties inmates. They don't have the beds for them. CE said there is greater cost than just putting an ankle bracelet on them to let them out. It is not necessary a way to make money. Lou said it is not going to change. Joey said the jail population is being taken up by Ozark and Nixa. The calls are not increasing as much as he has.anticipated. Less than 7% than he thought. The inmates $65 per day on federal. Major drug carteis are moving into our counties. We just had one bust. Joey has a lead that could add 40 beds for about 1 million. Looking at Greene and other county·inmates and forgetting about federal. Overall number of federal inmates has been reducing steadily. Joey said if they open up another circuit you can guarantee another 20 non paying per day. Where he was going with the conversation is in Kansas City there are 8 double wide industrial trailers 60 x 28 free if we transport. We need a place to put, plumb and secure. It might cost $250,000 to get it ready. If we staff with 5x5 is 25. We can increase and break even with county inmates. You can only house the low risk in these buildings. We need to look at the $650,000 income but need to run the numbers and see if it fits. They would need to lease some property. Lou said this is reality, he does not see it getting better. We need to prepare for the worst and hope for the best. Ray ask how many can you house? 40 per unit the classification would be minimum risk. Julia Maples said the cost to add another pod on top of the judicial building was $1.5 million. CE said the infrastructure will not support it. Lou said we need to talk about some pre bid specifications. Joey just wanted to talk to the commission and give them a heads up. It has been the sheriff using discretionary funds with the county not putting any more. The alternative revenues the sheriff has been enjoying are drying up. Ray ask if we could come up with 40 inmates to house. We will put the transitionery in these buildings. The key is classifying. Lou ask when invoices come through do you keep a running ledger? Joey relies on Blanca to update on monthly basis. He doesn't have a running total. Lou ask if there is some way you can find out and postpone something that the line item is running short on. Joey said uniforms are a big problem. We were using the forfeiture money to offset. You have to run the office but if it isn't necessary... Can we take your budget in July and work on it and play with it? The problem we have now is we don't have discretionary money to offset. Lou ask Sam about building bond payment. It is 2 million for the next two years through June 2015. The only thing sheriff will have is ccw civil service and federal forfeiture. Every car the sheriff buys out of fed forfeiture the county is supposed to buy 2 according to federal forfeiture statute. Lou goes back to building bond. Sam put 1.4 million for bldg bond but we had some reserve. If sales tax stays flat then it will be 1.8. Lou ask if we can get over funded in bldg bond and shift over in 2014. Sam thinks we can. Lou wants to know July meeting can we anticipate 1/4% and put in sheriff. We will have more information in July. If we can take some of the building bond in 2014 then in 2015 we won't have to worry about it. Sam doesn't think that will work. Joey said they will have to try for another law enforcement tax. 3/5 of budget goes to salary. If we could take that out and use. Ray ask if this paperwork 61Page 4 0 April Term Thursday, June 6, 2013 8:20 AM was in a program that we can update on monthly basis. Brian said yes and they will send it to the commission. They will meet in July and see what they can do to further. CE ask if they have a place to set one of these building? Lou said at this point we would have a. temporary place to put a couple. The meeting was adjourned with expectations of meeting in July to work further on budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:33 PM Dallas Killian-Citizen Discussion - Woods Fork Development Discussion The meeting was attended by Commission Secretary Julia Maples, Donna Osborn, Christian County Headliner, Bob Palmer, and Dallas Killian. Dallas Killian ask for the meeting regarding the Woods Fork Development Discussion. Today he is here for a reminder about a bridge being built in the low crossing area. Dallas is glad Ray is part of the team as he has a third shoulder to cry on. Lou said in 2011 in February they went to Woods fork and looked at the low lying slab. Lou told him if he can get 1/2 of people to pay 1/2 the county will pay the other 1/2. Dallas said they 0 can't come up with their part. Lou said the offer still stands until the end of next year. Ray ask if there are more houses out there now to spread the grief? Dallas said they have already spread it and there is a lot of grief and a little money. Bill said Mr. Huff owns land on the other end and he might put in if he can't get out on his end. Mr Palmer said he had to build his own bridge and it cost him $10,000. He can teach anyone to build it. His bridge is 18' wide. Dallas said his is 20' across and 18' wide. Bill said you need a wide span. The second topic is this-Bill's employees have been out there taking care of the roads and he just wants you to know they are so thankful. They have filled in the holes and salted in winter. One of the other things he ask Brent Young, C2 Road Supervisor if he could spread tar in the asphalt to make the road last longer. He has done that. Ray wants to say about Bill's crew on the weekend of the big rain they recruited help from his crew and road graders and he really appreciates the help. Bill said they bought a chipper spreader to cut cost. There are 12 and 13 on each side. Bill said thanks to Dallas for bringing water and food to the crew. He will pass the thanks on to the crew. III. Adjournment The meeting was closed at The agenda meetings were completed and the Commission will reconvene Monday, June 10, 2013. D 71Page 4 4 April Term ' Thursday, June 6,2013 8:20 AM JuLLL presiding commisliA+(ou Lapaglia - El (41% Eastern Cbmmissioner Ray Weter Western Commissioner Bill Barnett 0 81Page Eiff Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, June 13, 2013 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name + . i . · - 41 Title < -' i 2.,. - 4 , - Status« i: Afrived h Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Julia Maples Administrative Assisstant Present 8:55 AM Norma Ryan Chief Deputy County Clerk Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples and Chase and Burt Pitchford. 3) Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes from 6/10/13. RESULT: ADOPTED [UNANIMOUSI MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Christian County Commission Appointment - Library Board Appointments-Dan Bohannon The meeting was attended by Commission Secretary Julia Maples and Chase and Burt Pitchford. The Commission met to appoint Dan Bohannon to the Library Board. The Board of Trustees asked the County Commission to appoint Mr. Bohannon to the board. Shirley Scott Stoker has been having medical issues and needs Mr. Bohannon to temporarily serve in her stead, but not to replace her. Presiding Commissioner called for a motion to appoint Dan Bohannon to the Library Board. 11 April Term Thursday, June 13, 2013 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM City of Fremont Hills Discussion - I.G.A. Sales Tax Signing The meeting was attended by Commission Secretary Julia Maples and Treasurer Karen Matthews. The County Commission met to sign and approve the Sales Tax Intergovernmental Agreement with Fremont Hills for road improvements totaling $ 3,363.88. These funds are from the first quarter sales tax that is collected from the county. The Treasurer asked ifthe IGA's areto be paid prior to the road project completion or after. The Treasurer understood the funds would be released after the work is completed and reimbursed to the municipalities. Presiding Commissioner Lou Lapaglia said the disbursements for the first quarter will paid out prior to the work being completed. However, in the future it will be done differently. Presiding Commissioner Lou Lapaglia called for a motion to approve the Intergovernmental Agreement with the City of Fremont Hills. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: - Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Greg Williams-Connell Insurance Discussion - Workmans Comp & Property Liability Renewal The meeting will be attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell and Senator Jay Wasson. The County Commission met with Greg Williams from Connell Insurance to discuss the workers compensation and the liability insurance renewal. 21Page 0 April Terrn Thursday, June 13, 2013 8:55 AM Greg Williams said the county will be charged $ 332,772.00 which is the net cost. The invoice shows a cost of $ 349,118 and there is a 2% recommendation credit. Eastern Commissioner Ray Weter asked is the CPR training covered for reimbursement. Mr. Williams said he checked on the CPR training and equipment and it is covered for reimbursement through Missouri Public Risk. Mr. Williams said the workers comp insurance has had an increase in the modifier from 1.16 to 1.45 which represents a 29% increase from last year. He said the County is feeling the effect of claims from 2010 and 2011. He said there are also potential credits of $ 10,254.84 for reimbursements for the CPR equipment and training. County Auditor suggested having the County's properties reappraised to insure the county is covered properly. Mr. Williams said Connel[Insurance can provide the appraisal with no additional cost to 3 the county through MPR. Eastern Commissioner Ray Weter said we need to have the defibrillator training soon to be prepared for any citizens that enter the courthouse. Presiding Commissioner Lou Lapaglia suggested thatthe insurance go to bid due to the 29% increase from last year. Mr. Williams said regardless what company the County would choose the rate would be the same if not higher. Eastern Commissioner Ray Weter made a motion to renew the Property liability and worker's comp insurance with Connell Insurance for a cost of $ 332,772.00, to be renewed on Jully 1, 2013 through June 30, 2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett D 3 Ipage f 0 April Terrn Thursday, June 13,2013 8:55 AM III. Adjournment The meeting was closed at 2:00 PM The agenda meetings were completed and the Commission will reconvene Monday, June 17, 2013. )(414> 0% Prdiding Commision Lou Lapaglia Eastern Cbmmissioner Ray Weter f} 9 22% b 0 Western Commissioner Bill Barnett 0 41Page :,s.:.. 11£2782;fl i i... < CHIZI6TIAN COUNTY ; Loh Lapaglia 3 . Presiding Commissione COMMI@601 Bill Baritett loo W. Chuith 22©et, 12oom 100 Western Commissionei Ozark Migaouri 65721 Ray Weter Phone: 417-581·2112 •Fax: 417-581·5924 Eastern Commissionei June 17. 2013 Mr. Dan Bohannon 165 Fairview Road Sparta, MO 65753 Re: Library Board Dear Mr. Bohannon. 0 The Christian County Commission wishes to confirm your appointment to the Christian County Library · Board of Trustees. Your four year term will expire June 30,2017. Thank you for your willingness to serve on this Board and efforts to the Library. We feel the responsibilities of this Board are of importance to the citizens of this county. Sincerely, rd 0 L/M:z? (7\6:U, DAJO I. Lou l,lapaglia, P?eddin& Commissioner Bill Barnett. Western Commissioner Ray W,ter, Eastein Commissioner cc: Library Board cc: Ken Barthelette President 3 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper Ut:.ac-.ke.£ ph)'6,., :WAAy'42".612*'4194>At€25•.4 £225.tili'«41'. »IC•22,44,• G •'171-Wil«WhAVut•a' A*gw /2*1 -. .9* 97•,4,4 -·• /*1 blviw ;72•>i,4,·.4 i##VW##R#Am#.··ir rqi,i»i:4.·*p 444hg, t.0. A !'. 4 413'94»5:' *2' 9 0 CHRISTIAN COUNTY LIBRARY BOARD OF TRUSTEES Four Year Terms Name Witle Address Phene Werm-Ending Shirley Gott-Stoecker Member 19927 St Hwy 125 S 996- 07/2013 Dan Bohannon Garrison, MO 65657 2393 1 07-2017 165 Fairyiew Rd Sparta ? Tiffany Orthman Secretary 851 Sassafras Road 894- 07/2015 Theophany16@hotmail.com Spokane, MO 65754 5093 Charles Heldenbrand Treasurer 2615 W. Baird Road 581- 07/2015 Nixa, MO 65714 7897 Loretta A. Hermann Vice 909 Crater Circle 724- 07/2014 President Nixa, MO 65714 1327 Ken Barthelette President 602 W. Osage Street 583- 07/2016 Clever, MO 65631 2071 Ken Barthelette 2clever@att.net wants to be sent a copy of appointment letters. Christian County Library · 1005 N. 41 Ave Ozark, MO 65721 http:#christiancountv.lib.mo.us 581-2432 F: 581-8855 info@christiancountylib.mo.us Revised 06-11-2013 0 Packet Pg. 6 1 ._4(22-- %*Me#wba#M#WD#g£ubjead e.MA. Y ·1# -<7+, 444©16?yry.lk·291·423*y,At,w,2104/PrN--44 234;1&0,7 -4%* €r64k ::Ai:,24€u·r- 4.>€4+47.cbvtpt:16-Nf,224 Bunt' 11·,ele#%4 0 INTERGOVERNMENTAL t COST SHARE AGREEMENT I . THIS INTERGOVERNME¥EAL COST SHARE AGREEMENT (hereinafter"IGA"), made and entered into this 1 3 day of \-BUFLL, 2013, by and between CHRISTIAN COUNTY, MISSOURI, a second class county ot the State of Missouri, acting by and through its County Commission (hereinafter referred to as "Commission") and the CITY OF FREMONT H[LLS a municipal corporation (hereinafter referred to as "City"), for the purpose of the improvement and maintenance of Christian County's network ofroads. WITNESSETH: WHEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development, constructions acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunity for tile Commission and the City to work cooperatively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response and the quality of life oftheir citizens; and WHEREAS, it would be to the benefit of certain municipalities in Christian County for the Commission to distribute a portion of Christian County's general revenue saIes tax and the countywide sales tax earmarked for road and bridge improvements to provide funding on a project basis ("hereinafter "the Commission's Cost Share Program"); and WHEREAS, the City applied to the Commission's highway engineer for participation in the Commission's Cost Share Program; and WHEREAS, the engineer has reviewed the applications for funding of road construction and maintenance projects of certain municipalities and submitted its recommendations for funding said projects and the Commission has approved the City's application for participation in the Commission's Cost Share Program subject to the terms and conditions ofthis agreement. NOW, THEREFORE, in consideration ofthe mutual covenants, promises and representations in this Agreement, the parties agree as follows: 1. Purpose. The purpose of this agreement is to coordinate the participation by the Commission in the cost ofthe City's road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2. Financial Responsibilities. With regard to the work being funded by the Commission under this agreement, the City and the Commission agree as follows: A. The Commission will contribute an amount equal to Three thousand three hundred sixty-three dollars and eighty-eight cents ($3,363.88), no more and no less, as the funding amount for the City's requested project costs as set forth on Exhibit "AS' attached hereto. The Commission shall remit a check payable to the City in the amount of the funding amount authorized by the Commission within thirty (30) days ofthe parties' execution ofthis agreement. 0 Page I of 4 Packet Pg. 7 'SQE€146,p@:=kaa€Ws:tia:afauma=f=,22*441WlMUYU·214>.t.0.1.7-4' al.2D.u.k4U-tkZ©MM.J·1.,•,t,e4,4%,Eet£iAGk 2@t&:LL,:2,:ik,IA2„:212:UE;UkQ}1M,E:AUt&%€2222 =/&. p >·21 :*.4*r 0 B. The City will be responsible for tile remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit "A". C. The Commission agrees that all funds remitted to the City pursuant to this agreement may be comingled by the City with other similar monies deposited from other sources. The City agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the City's project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shalI be supplied by the City to the County Auditor, at no charge, on a quarterly basis during tile period ofthis agreement. The City shall also provide the County Auditor with other financial records or documentation as he or she deems necessary to verify the funds disbursed by the Commission to the City have been spent only for lawful purposes ofthe City as more specifically described in Exhibit "A". 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the 6 County shall gain no interest in any constructed roadways or improvements and shall not .. be obligated to keep the constructed improvements or roadway in place if the City, in its w sole discretion, determines removal or modification of the roadway or improvements, is „. in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all o purposes as a part of its road system, at its own cost and expense, and at no cost or E (3 2 expense whatsoever to the Commission. u 4. General Independent Contractor Clause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission or the City. 5. Indemnitv. A. To the extent allowed or imposed by law, tile City shall defend, indemnity, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's wrongful or negligent performance of its obligations underthis agreement. B. The City will require any contractor procured by the City to perform work under this agreement to carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. Page 2 of4 .Picket Pg. 8 #*3447*ST'reti/4491#*·AA#*muwagpiiatuad.#f·r·r·1.4©+r,4-Miuefrpil,tr.**:;7,,dAFG'l,9*9.-9343;7:'20LfE216% /#4®%©.le €3 0 1.6$ C. In no event shall the language of this agreement constitute or be construed as 1 +5' ·. ti· waiver or limitation for either party's rights or defensds with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions ofthis IGA. B. This Agreement sets forth the entire agreement between tile parties and fully supersedes any and all prior and/or other contemporaneous agreements or understandings between the parties which pertain to the subject matter hereof. C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successors, at the addresses listed below: n Christian County Commission ATTENTION: Lou Lapaglia, Presiding Commissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 'Telephone: (417) 582-4300 Facsimile: (417) 581-5924 Email: countycommission@christiancountymo.gov City of Fremont Hills ATIENTION: Ron Elkins Jr.-Mayor 8406 Interlochen Drive Fremont Hills, MO 65714 IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Fremont Hills have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. Page 3 of4 417048@fili.Th' 2. t • I:tiff:.:-: 1- f..i:U+.'MJtriU.:.i„-j#-. 4.-__2.--4, .0. ' ::. j:-<10 1#,9- + W.*·t¢»apl¢W4,b-vt :2 :2: li .: ik2*a® . 9,8130*$t.2. 13 0 ., CHRISTIAN COUNTY, MISSOURI, CITY OF EREMONT HILLS BY AND THROUGH rrS CHRISTIAN COUNTY COMMISSION By Uw, 28,1,0£43 Lou Lapaglih;'Presidlin C*»issioner · . Gitai.171/va.ef€he n By: .,1 €'_ Address· ' Raiweter, EAn Commissioner R¥06 :*11-1.04# Da UU , MO 4594 7 71 2 -= 659/4 By. /1-1€M · 4R.- :.. - ' tC ty--4 twiFS;lo/ 4 Liu .. t CITY OF ii'REMONT MILLS 8,106 Interloction Drive Nixa-Frammit Hills, MO 65714 Phone mid Fax: 417425-6404 E-mall Address: ii'remtitillill.[idilfjib€61),ldhe·,tiet Web Site: v,wiw.fre,nonihiliheity.com March 13,'2013 Lou Lapaglia, Pieslding Commissioner Bill:Bametti\Nestern Commissioner Ray Weler, Eadler„Commissioner Clitistian Counly Commission 100 W. Church Street, Room 100 Ozark, MO 65721 RE: Projects for Funding Consideration from Counly Sales -Fax Dear Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Garnett and Eastern Commissioner Ray Weter: In response to your letter of February 26, 2013, the Board of Aldermen of the City of Fremont Hills met in special session on March 7 to discuss the projects we wish to submit forfuncling consideration from the·County sales tax revenue. The CRY of Fremont Hills considers the streets to be a valuable asset of our infrastructure illat must be maintained In top condition to service our oilizens' needs and safely. As you are aware, streets are also a very valuable asset whell considering properly values and quality of life. Therefore, In February 20'10 the City of Fremont Hills contracted with Donelson Conslruction to evaluate our streets and develop a comprehensive construction and maintenance program for all City of Fremont Hills streets (hereinafter refen·ed to as "the Study"). The Study cost the ·Cily $2,044.00. The Study was conducted by a senior member of the Dotielson Construction staff, Scott Hilton. Mr. Hilton drove all 7,34 miles of the City of Fremont Hills streets making observations, meastiring, taking photos, and documenting his findings. Each street section was then classified 1 through 5 based on the "Pavement Condition Index (PCI)" calegorles with 1 being the best rating a:id 6 being the Worst condition. Mr. Hilton prepared a report that contained his findings In great detail including a rating sheel for each street section, plctures of thestreet sectiol·t, a PCI number, a cost torepair, a summary of each street by Pal category, and a recommend maintenance schedule for our streets, Mr. Hilton presented his findings and recommendations at a City of Fremont Hills Board meeting Iii June 2010. 0 Fdpa'tkdted.<11% e . '7.r:·t123'.9.. -· - F r: 4 INY'Kni:23'773¥tre' ¢ 0 /-. .r·:.-e·jattli- 2-245, ,:' ... Titl£-il W 92 1 i; 4-s,fatuslf€-19Arrive-dtti Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Administrative Assisstant Present 8:55 AM Kay Brown County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Common Road District 1 Supervisor Richard Teague, Common 2 Road District Supervisor Brent Young, Scott Hilton from Donelson Construction Company, LLC, Scott Crabtree, representing Blevins Asphalt Construction Company, Dave Foreman from APAC Construction, and Amelia Wigdon from Christian County Headliner News. The County Commission did not have the minutes read prior to the meeting and will postpone the minutes to Thursday, June 27, 2013. Presiding Commissioner Lou Lapaglia called fora motion to approve the June CART Court Order #6-24-2013-01 forS 121,444.82, to be disbursed to Common 1 and Common 2 Road Districts, the Bridge Fund, and the special road districts. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common I & Common n Road Department Bid - Bid Opening-Chip & Seal The meeting was attended by Commission Secretary Cheryl Mitchell, Common Road District 1 Supervisor Richard Teague, Common 2 Road District Supervisor Brent Young, ---4, April Term Monday, June 24, 2013 8:55 AM 63 Scott Hilton from Donelson Construction Company, LLC, Scott Crabtree, representing Blevins Asphalt Construction Company, Dave Foreman from APAC, and Amelia Wigdon from Christian County Headliner News. The County Commission opened bids from the following companies for Chip and Seal prices: Donelson Construction Company, LLC. From Clever, Missouri Clever Stone from Clever, Missouri Blevins Asphalt Construction Company, Inc. From Mount Vernon, Missouri Leo Journagan Construction from Springfield, Missouri APAC Missouri, Inc. Young/Kerans Construction From Marionville, Missouri A decision meeting was set for Monday, July 1, 2013, 9:00 a.m. RESULT: TABLED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Joey Kyle-Sheriff Contract - Inmate Food Contract Signing The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission signed the inmate food contract with ARAMARK that was approved in a previous meeting. III. Adjournment The meeting was closed at 1:35 AM The agenda meetings were completed and the Commission will reconvene Tuesday, June 25, 2013. . 0, Ck/ /0« A Presiding Commissi:cer thu Lapaglia 21Page 1 April Term Monday, June 24, 2013 9:55 AM D MQ,£1 /4 Eastern Commissioner Ray Weter D 129 Western Commissioner Bill Barnett '3 7) 31Page 0*li.94% CERTIFIED COURT ORDER #6-24-2013-01 The Treasurer is' hereby ordered to pay the following entities: 3 .. 2013 CART April 2013 Terni RECIEPT #24082 COURT ORDER # . I. pATE: June 20. 2013 AMQUELEQrnIMOIL $ 121,444.82 295-420-300 CHECK # BRIDGE · 15.00% $ 18,216.72 ROAD MILES COMMON#1 297.51 29.67% $ 36,032.68 COMMON#2 280.69 27.99% $ 33,992.40 1. BILLINGS SPECIAL 103.25 10.30% $ 12,508.82 GARRISON SPECIAL 24 2.39% $ 2,902.53 OZARK SPECIAL 102.97 10.27% $ 12,472.38 SELMORE SPECIAL 27.5 2.74% $ 3,327.59 SO. SPARTA SPECIAL 11.1 1.11% $ 1,348.04 STONESHIRE SPECIAL 5.3 0.53% $ 643.66 0 852.32 $ 103,228.10 IQIAL.EQAQi IQIALE!22 $ 18,216.72 mI8L.2!ElURiEQ $ 121,444.82 . i c. Lapagl+a,f esiding Commissioner 6.22 *8,AAI Bill Barnett, Western Commissioner RECEIVED RE©E'¥Et 0 E JUN 1 9 2013 JUN Z 4 2013 -40 N KAY BROWN CHRISTIAN COUNTY TREASURER ·Q€<41 151( COUNIYIN'ERK KARENMATTHEWS Ray Wetq*, Eastern Commissioner IN TESTIMONY WHEROF, I have hereunto set my han D and affixed the seal of said Commission-, at my office in Christian county this, the 24th, day of June 2013. RL §,un--; . 0 Packdipti.b>* Kay Brown, Clerk of the County Commite.,.2..' · "* - 4 er (leas F d!40-6,!uedo P!8 : LE#) leeS pue d!40 uoilonlsuoo uosieuoci :luetuiloe#V 10*12WN"9432't' 1 I ibil: Contract Period: Date of the Award through July 5,2014 (With the option to renew for two *' additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Do«904< CUS+Cuce:en ea, , LL C Mailing Address IRS Form 1099 Mailing Address 1075 Guise H; (/ 26ad City, State, Zip Code City, State, Zip Code Cleuer /4 0 6 1 63/ ontact Person Email Address Mi £ c M ,_,0 42.l.yo/4 moloie\501(@ cleVe,·54-oi e · Ce-l Phone number Fax number 743 - 24 99 7 4 3 - 2=W= 2.9 £03- Authorized Signature - Date Cp 2 1 J 0 Printed Name Title /M; c.ha€( -3-. 1244#L[so- 7\Ujur a 94*,1 (leeS P d!40-Buiuacto P!8 : LELL) Wes pue d!40 uotionilsuoo uosieuoa:iualuttoeuv CRACK SEALANT APPLICATION BID FORM 2013 911 4#MDEW.utz·ti:fr..1 Crack sealant application will be bid by the pound for the product. Bids shall be valid for the: entire county. Please state the type of product or products that your company will be proposing in this bid. Contractor will be responsible for ail materials, labor, traffic control, and equipment for the completion of this project. Product Price Per Pound /Pound 44 8.90 /Pound /Pound Additional Charges/Conditions Plus * 0.37 per s?Matt yand 3 Company Name: TE>o. 2\ S 04 Ce-31-r U t-*'04 Co. '' LLC_ Address: 1075 W'.Bt Kill Roa.Cl City: Clever State: MO Zip: 6563/ Phone: 74 3 - 2699' Fax: -79'3 - 29 4/5- .email: Company Representative: /P]: EC b ev• € f,s a«. Signature: Date: G /2.2 }3 0 (8) «eas 9 d!40·Buluecto p.8 : &£1,0 leas pue diqo uollon.nsuoo uosieuoa :iueutlpeuv m A GES Su,4-cu Sys+e•41 @ (3Rnnrt:11*.AT. BID FORM 2013 Carbon seal will be bid by the square yard. This bid will be awarded to a single contractor. All bids need to include equipment, labor, traffic control, and material required to complete the project. (See attached specifications for application of pavement coating) Price per square yard Price per mile 20 Wide (11733SY) $ Additional Charges/Conditions Qu / a.1 Reacls i BARS * 2.99 ?irsy ; FIASS- 2.4£ * 2.4/ Fd 2,1 (4 s-• olt.t: 4 62¤ ads : BAAQS 4 3.21 ed-'sy ' MAQS-Fi#£ 4 2.9.2 p«-34 Company Name: /)04, 504 Cons«rue-tron C.., LLC Address: (07 S kits€ H. 11 2oad City: Clever State: rt o Zip 6 SIG 5 / Phone: . 74 3 -29 9 22 4-1- Date: 6(11 hi a (10) 4..11 Clues, dillo-Butuado pla : LELL) iges pue d!40 UottonASU00 UOSIGUOO :lualltlpeuv Im.16€Rittifl . CARBON SEAL BID FORM 2013 Carbon seal will be bid by the square yard. This bid will be awarded to a single contractor. All bids need to include equipment, labor, traffic control, and material required to complete the project. (See attached specifications for application of pavement coating) Price per square yard Price per mile 20 wide (11733SY) $ Additional Charges/Conditions 9 2.12 Qer Ja.110* Ma+€1:al appl: e 01 p 143 6 0,38 p z./ By (ru,rad roads) 16 0.61 pe., Sy res':de.t:al road.s) Company Name: 1704.(36·i CI=. Stbuctio. Ch. , L LC Address:_ (075- 6:st Hut Poad City: Cleve/ State: M 0 Zip 65:G 3/ Phone: -743 -2G99 Fax: -7 93 - 29 #5 email:_ Company Representative: /1/li k c -/223.i c t 0 -- A Signature: Date: (P 11.// (10) 1»....... ..:...Al (lees'a d!40-Butuado pts : BELL) p!8 leas pued!40 pig ue6eumor:lualutpen¥ lio ablf 1'1i&·I 2,00? E= 10.7 ks.i HOT MIX BID FORM 2013 2. 6 **Please attach your haul rate sheet to this form. Use section below to describe your mix (rap, shingles, glass, etc.) if you like. Location Price Laid F.O.B Price per ton £01% k- 5430 /ton 5-4 42_ /ton /ton /ton /ton /ton Additional charges/conditions: Company Name: 2,2,3 1J ueri A GAA; CO/USE- Address: 3 oe 8 E Cher*/AT- Erpuj;, -91·e- 12-00 City: Spr; rgfiell State: AD. Zip: 6586 2.- phone: 117-869-7221 Fax:ips£(0-742.1 emaill_ 4-CU'i,450,1 2/Urnajan,/*r Company Representative: LLE,U Wilsad Signature: Date: L j 2-11 13 (11) 1 Ut.2. AML"01 I (PaS Ed!404 Muedo P!8 : :El.X) P!8 1ees pued!40 P!8 ueBeu,nor:jueunpe#v 2013 HAUL RATES ¢%¢44;£00.99331 1 MI. $ 1.97 2 MI. $ 2.21 3 MI. $ 2.46 4 MI. 3 2.71 5 MI. $ 2.94 6 MI. $ 3.19 7 MI. $ 3.45 8 MI. $ 3.68 9 MI. $ 3.93 10 MI. $ 4.18 11 MI. $ 4.43 12 MI. $ 4.66 13Mi. $ 4.90 14 MI. 3 5.15 15 MI. $ 5.41 16 MI. $ 5.65 17 MI. $ 5.90 18 MI. $ 6.15 19 MI. $ 6.38 20 MI. $ 6.63 21 MI. $ 6.87 22 MI. $ 7.12 23 MI. $ 7.38 24 MI. $ 7.62 25 MI. $ 7.86 26 MI. 3 8.09 27 MI. $ 8.35 28 Ml. $ 8.60 29 MI. $ 8.84 30 MI. $ 8.85 31 MI. $ 9.35 32 MI. $ 9.58 33 MI. $ 9.83 34 MI. $ 10.06 35 MI. $- 10.33 36 MI. $ 10.57 37 MI. $ 10.80 38 MI. $ 11.05 39 MI. $ 11.31 40 MI. $ 11.55 *,633#FL.::j (leeS 9 diqo-Buluedo ple : Let,0 p,s leGs pue d!40 Pe ueBeumor :luaunpeuv ROCK/AGGREGATE SUPPLY 2013 Quarry Location 02*REK Quarry Location Type Size Price Per Ton F.O.B. Type Size Price Per Ton F.O.B Base $ -6.60 ./ton Base $ /ton 92 14 4.60 /ton Base $ /ton Base $- Clean ' $ #/A /ton Clean 3/8" $ /ton 1/8" Clean J $ /3.60 /ton Clean 1„ $ /ton Clean 1 $ 9,90 /ton Clean 2. $ /ton Clean 1 $ €90 /ton Clean 1" $ /ton Clean 14-3. $ i %.De /ton Clean $ /ton Zero X 6"BA5G $ 61. /ton Zero X 6" $ /ton Zero X $ N/A /ton Zero X $ /ton Shot Rock $ 7.24 /ton Shot Rock $ · /ton Haul Rate to Nixa $ 3,96 /ton Haul Rate to Nixa $ /ton Haul Rate Sparta S. 5.02- /ton Haul Rate Sparta $ /ton **You may attach a seat to this if you have more products or more than the two locations available on this form. Please note any charges or increase in price in conditions section and how long the above prices are valid for** Additional charges/conditions: $6 Ad u,41 2 1 1 14 Company Name:. 2,/0 -3kue/JAMAI go,js7: Address: Ba• 8 5. ChE*»47-- Ekpldj STY City: fell _State: 11/\ O. Zip: 69862 ': 8641 7222- Fax· 644--74-2.4 .I Phont email: 44/,/2523, 8Zhuv·,pl.<6*n Company Representative: #< fg;d iditst,j Signature: 009.-1 -Way-- Da 624/,3 (13) 9 12*© | Quarry (lees v d!40-Buluado P!£3 : LE!.1.) PIEI lees pue d!40 Pls uefieu,nor :lualulloeuv fas * e € {*1 Hollistor Reeds Hollister 93' Product Product Description Ozark 13 North 15 Spring 17 Omaha 22 Hilda 26 South 292 06B 0-8" 01) Base $6.00 $5.75 .EM 1 1"Clean $9.90 $8.15 1-3 1-3" Clean $B.00 $6.50 1-6 1-6"Clean $8.00 $6.50 112 1-1/2* Clean $8.50 $7.00 112B 1-1/2"(#1) Base $6.60 12 1/2'Clean $13.00 $8.00 $9.25 12B 1/2" 01) Base $6.60 $5.75 $5.90 12G 1/2" Creek Gravel $17.50 14B 1/4" Base $4.50 $5.25 $5.75 $5.75 $2.50 18 1»01) Base _ $6.60 $5.75 $5.45 55.45 1B2 r (#2) Base $5.25 $5.75 $3.90 1G 1" Creek Gravel $17.50 2 2" Clean S6.75 $7.00 $8.75 $6.75 2-4 2-4» Clean $6.75 2-6 2-6- Clean $6.50 2B 2" 01) Base 55.25 $5.75 $5.25 34 34' Clean 59.90 $8.50 $8.50 58.50 $8.15 $8.50 34B 3/4'01) Base $3.50 34G 3/4' Creek Gravel $17.50 $17.50 38G 3/8" Creek Gravel $17.50 $17.50 AGL AG Urne $3.00 $6.00 56.00 $6.00 8LD Boulders (price per load) $100.00 $100.00 BUYSHG Buy Shingles 30.00 $5.00 $0.00 CCR Commercial Concrete Rock _ $10.00 $10.00 CONREBAR Concrete Waste w/ Rebar $5.00 $5.00 $5.00 CONWAS Concrete Waste $3.00 $10.00 /3 CL8 Class B Base AR $4.50 $2.50 52.50 $7.00 $2.50 CRSC Crusher Screenings FB Floor Base $3.00 FD Fill Dirt $1.30 $2.00 $1.75 $1.75 ICE Ice Control $10.00 $10.00 $10.00 LB Landscape Boulders (price per tn) $20.00 $20.00 MFS Manufactured Sand $13.00 $13.00 RR Commerdal Rip Rap _ 515.00 $13.00 $13.00 RB1 Rock Base 1 $6.60 SO4M 4- Minus $6.60 $6.50 SR Shot Rock $7.25 $6.50 56.50 TS Type 5 MO Base $7.25 YARMAT Tree, Yardwaste, Rootball Material (price per CY) 53.00 lofl 6/19/2013 C.,9/4 h..:2 ' 4 (teas V dillo-Buluado P!8 : 15]00 P!8 lees pue d140 P!8 ueneuinor:luelulloeuv Fy Contract Period: Date of the Award through July 5,2014 (With the option to renew for two :st additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice ofAward is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. LEO JOURNAGAN CONST. 0(1.**1. LEO JOURNAGAN CONST. CO, INC Mailing Aidress IRS Form 1099 Mailing Address LEO JOURNAGAN CONST CO,INC LEO JOURNAGAN CONST CO, INC - CHESTMUTD(PWY.#1200 City State, Zip (%61? E. City State, 0**fieCHE S 1 NUT EXPWV....:209 SPRINGFIELD. MO 65802 SPRiNGFIELD. W.5 55··UP 0 Contact Person Email Address ALLE.3 WIL.O w Phone number gui\Son 6 jour-992». 0 '0- Fax number 44 1 1·2-4 1 84 1 4-1-1 8 69 -142-1 Authorized-Siguature Date 6-\8·/3 Printed Name Title JOHN AVIEW, 111 VP/TREAS 1*94;m·Xte (leaS 9 d!40-Buluedo p,El : 1£1 ,) lees pue d!40 JOJ Plq uoqon.lisuoo sue.le>,-BunoA:luelulloeuv r ,; Contract Period: Date of the Award through July 5, 2014 (With the option to renew for two additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding of this statement. D ing Businesg ag #DBA) Name Legal N,me of Entity/]pdividual Filed with IRS for this Tax ID No. 00')1 C 1 J r.7*I . 1.- 11 S &nkAitd;- 11¥ld /4Ma M,hing j 114.i \18 IMPUULO-u- IRS @frn 109ping Address 14415, let j 2 >/ 144·ls lmuturul /3 20 City, State, Zip coae City, State, Zip Code 11*LUM{Jille-,Mo. 1#9105 f fl102 ' 9 130. 66109- Cofatt Person · Email Address Phone numbe V ¢'Rd%,uil. bod younqkebans const,uze:F;ah- G)SAGO.En'-1 419 -t)14-ZE¥ °47'13-49/3 ' *ignature Date 47 notlivdA. 6-34, of)/3 it e U 3/ 1 Title 0ted Nal}10 · L U Nood(b 04)71A) to -de t:CA€ i (lees , d!40-Buluedo ple : Let L) lees pue d!40 Joi PIq uolion#suao sue,e>i-BunoA :lueunpeuv /ton /ton Additional charges/conditions: Company Name: Address: City: State: Zip: Phone: Fax: email: Company Representative: Signature: Date: (11) COLD-MIX BID FORM 2013 ***Contractor supplies all material, labor, and equipment LI/mulr*,J KM]t._4&.uwk . F.O.B. Price per ton /ton Location /7 %\516 ¥ -. e &:wh-l , 1 tiC- -' " .5559 OUEW-uedb 90272 ***Christian County supplies all material and labor. Cold-Mix is produced at Christian County yards.*** Price per ton produced at Christian County yard. /ton Additional Charges/Conditions *7-nfl (tees g d!40-Buluedo PIEI : BEL L) leas pue d!40 Joi Piq uouoru:suoo sueie>I-BunoA :weuttloeuv L„AEZipitf 24 Company Name: 1 1(,01*4*8&*au *t_ - =Rm Address: /-4-44¢j f.·l 'Ut j A go City: ,mat.Llfu State: 9770. 74-. (OS '105- Phone:4 9-9/9 -39555- n Fax: eman: Voc),9(ikekilms ronsFA-4€Nok-r•aD Company Rf : tanah hk.c.,QA 1 0 :pres**tative f U' V Signature: t &14 416+ Date: /8 - 3 4 . .U (12) ROCK/AGGREGATE SUPPLY 2013 Quarry Location Quarry Location Type Size Price Per Ton F.O.B. Type Size Price Per Ton.F.O.B. Base $ /ton Base $ /ton Base $ /ton Base $ /ton Clean 3/8" S /ton Clean 3/8" $ /toH- Clean M" S non Clean M. $ /ton Clean +13' $ /ton Clean 34" $ /ton Clean 1" $ /ton CIean 1" $ /ton Clean $ /ton Clean $ /ton Zero X 6" 3 /ton Zero X 12' $ /ton Zero X $ /ton Zero X $ /ton ShotRock $ /ton Shot Rock $ /ton Haul Rate to Nixa $ /ton Haul Rate to Nixa $ /ton Haul Rate Sparta $ /ton Haul Rate Sparta $ /ton ** You may attach a seat to this if you have more products or more than the two locations available on this form. Please note any charges or increase in price in conditions section and how long the above prices are valid for ** Additional charges/conditions: FA (lees 9 d!40-Buluedo PIEI : LE: d) ieee pued!40 20& PIg eums JIGAels :lue,Ulloe#V 1% 19,4*4·1*i?%. WIC El Contract Period: Date ofthe Award through July 5,2014 (With the option to renew for two _b additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. C leue./ 5+04£ Co. /ziric. Mailing Address IRS Form 1099 Mailing Address 1075- luise K; (1 204 City. State, Zip Code City, State, Zip Code cle ot.r, /*)0 6963'/ 11Contact Person Email Address /lt:ke_330«ls 64 rlde.215 04 (ED c.(eue,·Sto.te . Co,v. Phone number Fax number -743- 2694 -773- 2945- Authorized Si'mat••r• - - nOte 6 /11/13 Printed Name 0 Title /11: ck« C Us--,fla.ie 1.s Vice - Pre 51 (Let- 04·93#Bic (lees P d!40-Buluedo P!8 : LE:1) lees pue d!40 10; P!{1 eumS JaAe]0 :luaulltoe,W ROCK/AGGREGATE SUPPLY 2013 Quarry Location C leve 4-, /4 0 Quarry Location Type Size Price Per Ton F.O.B. Type Size Price Per Ton F.O.B Base, Di < +y $ - G. DD /ton Base $ /ton Base , c k 44 $ G. 70 /ton Base $ Clean 3/8" $ 9.50 Clean /ton /ton 3/8" $ /ton Clean 9.50 /ton Clean $ Clean r 9-00 /ton /ton Clean ," $ /ton Clean 1" $ 9.00 /ton Clean 1" $ /ton Clean 24 $ S. 00 /ton Clean $ /ton Zero X 6'. 31, 11 $ 4.95 /ton Zero X 6" $ /ton Zero X *", c,eqi $ 6.70 /ton Zero X $ /ton Shot Rock $ 4 .00 /ton Shot Rock $ /ton Haul Rate to Ni,ca $ 4. 25 /ton Haul Rate to Nixa $ /ton Haul Rate Sparta $ 6.2g- /ton Haul Rate Sparta $ /ton n **You may attach a seat to this if you have more products or more than the two locations available on this form. Please note any charges or increase in price in conditions section and how long the above prices are valid for** Additional charges/conditions: Company Name: Cle.ve.r s-+v# Co. ,ZI-ic. Address:.. 1075 00:se H; 1 1 2*ad City: cle u€W State: Mo Zip: GEER} 65(0 3/ Phone:_ 743 - 2699 Fax: 743 - 2945- email: Company Representative: n /JILK e 304€ 15 04 Signature: P»elaw S-£,6 Date: 6/21/8 0 (13) 1 il fA I I (lees 9 d!40-Buluado p!8 : LELL) tees pue d!40 jo, Piq Ouols .10Ae!3 :luelt!40euv 1- ffa#le 8*001 N4 ANI LI COLD-MIX BID FORM 2013 ***Contractor supplies all material, labor, and equipment Location F.O.B. Price per ton Clever. MO 4% 22- /ton ***Christian County supplies all material and labor. Cold-Mix is produced at Christian County yards.*** Price per ton produced at Christian County yard. $ NO BID /ton Additional Charges/Conditions 6-) Company Name: C (eved' 5-*-0/le Co.,I-c, Address: 167 9 Guls€ Hift React City: Cleue./ State: PAD Zip: 6 5,3 / Phone: 74 3- 269Y Fax: -71/2 - .299.5- email: Company Representative: /01; t.c -Do·ulron Signature: Iv Date: G / 2 2 / 13 0 (12) (lees 9 d!40-Buluedo Pla : 1.£1.0 leas pue d!40 Joi Plq OVd¥ :lueu:408#v <>4 3*4 2 2-I Na} 4, ball Contract Period: Date of the Award through July 5, 2014 (With the option to renew for two .21 additional one year periods.) The bidder hereby declares understanding, agreement and. certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding of this statement. Doin*Business as (DBA) Name LegalName ofEntity/Individual Filed with IRS for. this Tax ID No. APA I. N »·e« 33\0 A tjAC. M,.A 0-32.ec. Mailing Address IRS Form 1099 Mailing Address 0 0. ROW . \\,El ts- 0.13;eK \\47 City. State, Zip Code City, State, Zip Code '_se, 44 t<: \4 , +40 95%0) zi*r;n Pr)*, P\(3 65%01 0 Contact Person Email Address _21«34<1 t>qft.r'-\4# Agid, Grl hgwcac*\C. tcM Phone number Fax number 4\7- 4 64- 1010 0 4\1 - 3&wh - 1,7(10 Authorized Sgnatur Date i 1\ r 11, A A 9- 24· \3 C! tlnkr u . ,+1602,610:V Printed Ndine / Title Ihand b th«cs<34 0 L,fak:WIE (leas 9 d!40-Butuado P!8 : tel.t) ieee pue d!40 JOJ Piq OVd¥ Aualulloeuv 1 Ner-'m.p., HOT MIX BID FORM 2013 **Please attach your haul rate sheet to this form. Use section below to describe your mix (rap, shingles, glass, etc.) if you like. Location Price Laid F.O.B Price per ton 0/44 MaA 3-51 95- /ton 5- 6. 2+0 /ton /ton /ton /ton /ton Additional charges/conditions: M>4·19 D,k re 4 NA *n#ev4 71- j 31 | \3·• G.:2Zlfe·t.Ae'* ft·s·1 143*6 44< pA Le 414 be c.\0444 hq>ed · 04 444 d)v BeT- As\·\ DAAF»x fre' ..ES»' 2.4\3. D Company Name: KN\C_ Mis»oa . --- Address: A G LD< W *67 City: -S.Via<'Fie \4 State: M 13 zip: log-'Bol Phone: 41- 49626-7170 Fax: 417- 86% - 47®email: &4-4..¥4/»r·,cwG)0 A Signature: 121 Date: 0 14 1 \3 (11) 1. 1 .2 .....tv (leeS 9 dilO-su!uedo plia : det,10) tees pue d)40 201 piq Ovdv :Juaunlouuv CHRISTIAN COUNTY ASPHALT HAUL 2013 IZe#f*etifgktt 1 1 MILE HAUL ASPHALT $1.82 TON 2 MILE HAUL ASPHALT 52.05 TON 3 MILE HAUL ASPHALT $2.29 TON 4 MILE HAUL ASPHALT $2.53 TON 5 MILE HAUL ASPHALT $2.72 TON 6 MILE HAUL ASPHALT $2.96 TON 7 MILE HAULASPHALT S3.20 TON 8 MILE HAUL ASPHALT $3.43 TON 9 MILE HAUL ASPHALT $3.66 TON 10 MILE HAULASPHALT $3.89 TON 11 MILE HAUL ASPHALT $4.13 TON 12 MILE HAUL ASPHALT $4.33 TON 13 MILE HAUL ASPHALT S4.56 TON 14 MiLE HAUL ASPHALT $4.79 TON 15 MILEHAULASPHALT $5.03 TON 16 MILE HAUL ASPHALT $5.26 TON 17 MILE HAUL ASPHALT $5.48 TON 18 MILE HAULASPHALT $5.71 TON 19 MILE HAUL ASPHALT $5.93 TON 20 MILE HAUL ASPHALT $6.16 TON 21 MILE HAUL ASPHALT $6.38 TON 22 MILE HAULASPHALT 56.61 TON 23 MILE HAUL ASPHALT $6.85 TON 24 MILE HAUL ASPHALT $7.08 TON 25 MILE HAUL ASPHALT $7.31 TON 26 MILE HAUL ASPHALT 37.51 TON 27 MILE HAULASPHALT 37.75 TON 28 MILE HAULASPHALT $7.98 TON 29 MILE HAUL ASPHALT $8.22 TON 30 MILE HAUL ASPHALT $8.45 TON 31 MILE HAUL ASPHALT 38.69 TON 32 MILE HAUL ASPHALT $8.92 TON 33 MILE HAUL ASPHALT $9.14 TON 34 MILE HAUL ASPHALT $9.35 TON 35 MILE HAULASPHALT $9.60 TON 36 MILE HAUL ASPHALT $9.82 TON ]) 37 MILE HAUL ASPHALT $10.04 TON 38 MILE HAUL ASPHALT $10.27 TON 39 MILE HAULASPHALT $10.51 TON 40 MILE HAUL ASPHALT $10.74 TON 41 MILE HAUL ASPHALT $10.94 TON 42 MILE HAUL ASPHALT $11.17 TON 43 MILE HAUL ASPHALT $11.41 TON 44 MILE HAUL ASPHALT S11.64 TON 45 MILE HAULASPHALT Sll.87 TON 46 MILE HAULASPHALT $12.10 TON 47 MILE HAULASPHALT $12.34 TON 48 MILE HAUL ASPHALT S12.54 TON 49 MILE HAUL ASPHALT $12.77 TON 50 MILE HAUL ASPHALT $13.00 TON 51 MILE HAULASPHALT $13.24 TON 52 MILE HAUL ASPHALT $13.48 TON 53 MILE HAUL ASPHALT $13.70 TON 54 MILE HAUL ASPHALT $13.93 TON 55 MILE HAUL ASPHALT $14.17 TON 56 MILE HAUL ASPHALT $14.38 TON 57 MILE HAUL ASPHALT $14.60 TON 58 MILE HAUL ASPHALT $14.83 TON 59 MILE HAULASPHALT $15.07 TON 60 Mi'lE HAUL ASPHALT $15.30 TON 61 MILE HAUL ASPHALT $15.53 TON 62 MILE HAUL ASPHALT $15.76 TON 63 MILE HAULASPHALT $15.97 TON 64 MILE HAUL ASPHALT $16.20 TON 65 MILE HAUL ASPHALT $16.43 TON 66 MILE HAUL ASPHALT $16.66 TON 67 MILE HAULASPHALT $16.90 TON 68 MILE HAUL ASPHALT $17.12 TON 69 MILE HAUL ASPHALT $17.35 TON 70 M]LE HAUL ASPHALT $17.56 TON 71 MILE HAULASPHALT $17.80 TON 72 MtLEHAULASPHALT $18.02 TON 73 MILE HAUL ASPHALT $18.25 TON 74 MILE HAUL- ASPHALT $18.49 TON 75 MILE HAUL ASPHALT $18.73 TON 75EMArg Christian Counly Commission 100 West ehurch St, Room 100 0zark, MO 65721 0 April Term http://ChristianCountyMO.iqm2.com - Minutes - Tuesday, June 25, 2013 9:00 AM - The Christian County Courthouse I. Convene The meeting was called to order at 9:00 AM by Presiding Commissioner Lou Lapaglia :Atterided Name .,,e: *,t :35 f '>61 1. . W Title; 1' J--'' 'ch ;%j '¢" 'Statils,%.1- <' 3**i,idd<.:,I Lou Lapaglia Presiding Commissioner Present 9:00 AM Ray Weter Eastern Commissioner Present 9:00 AM Bill Barnett Western Commissioner Present 9:00 AM Cheryl Mitchell Administrative Assistant Present 9:00 AM Kay Brown County Clerk Present 9:00 AM .II. Agenda Motion/Vote - 9:00 AM Ozark Downtown Farmers Market (Former Vendors) Discussion - Farmers Market Discussion The meeting was attended by Kathryn Dowdy, Cara Borneman, Brady Brite of the Christian County Headliner News, Randy Wright Alderman for the City of Ozark, J.J. Leek, Judy Dollarhite, Dori Grinder Director of the Ozark Chamber of Commerce, Pam Cooper and children, and camera man for KY3 Television. f The County Commission met with the Farmers Market old and new vendors to hold a discussion between the former vendors and the new FMO members. Cara Borneman said there was a meeting yesterday with the ladies that were present and there were no compromises made but they want to work with them. Ms. Borneman said the former vendors would like to have a place on the square on Thursday night apart from the FMO organization. Ms. Borneman said they spoke a little over an hour and no resolutions were reached. JJ Leek said they met and there was no one present from the FMO, there is no written agreement with the FMO and they don't like the Springfield Farmers Market and the Arts and Crafts not paying any fees. They would like to be treated equally. Cara Borneman said they have met with the executive board of the FMO and they have an agreement with the Finley River Art Gallery and they are welcome to set up for the market and are covered under the insurance. D April Term Tuesday, June 25, 2013 9:00 AM Pam Cooper asked if under the FMO rules a vendor must have an adequate amount of produce to sell throughout the season. Kathryn Dowdy said it is not part of the rules but a marketing suggestion. J.J. Leek asked If Cara Borneman is employed by the City of Ozark, and is she here on their time and would this be considered a Sunshine Law violation. Randy Wright said there is no legislation that would come under the Sunshine Law. Melissa Stine said our customers and produce cannot wait. Ms. Stine said the downtown market showed no respect and there was no compromise because the executive board was not present to make any decisions. Presiding Commissioner Lou Lapaglia said produce is time sensitive and needs to sell while it is fresh. 0 Randy Wright suggested having a compromise to have another evening for the former vendors. J.J. Leek said there was a thousand dollar reserve from last year that paid for the insurance. Kathryn Dowdy said this is the same fund that paid for the Ozark Chamber of Commerce and paid for the insurance. This was done as a marketing approach to expand on the former market and to introduce new ideas. Kathryn Dowdy said we will present these ideas to the FMO but we are having vendors who have paid their $ 55.00 fee and we are in the middle of the season. J.J. Leek said we don't want to join the FMO but we want to participate and we should be grand fathered in to the market until we decide what direction we want to go. Cara Borneman said we are not in a position to make that decision. 0 21Page April Term Tuesday, June 25, 2013 9:00 AM A Springfield vendor said the FMO in Springfield requires an annual fee and 3% of individual gross sales. Melissa Stine asked about supplementing produce. She asked does the vendor have to grow their own produce or can it be purchased from a market and sold to the people? The old vendors did not supplement. Cara Borneman said we do allow supplementation. For example, if people want green beans and if there is not enough, they can be purchased but a sign must be placed on the table noting the produce has been supplemented. Kathryn Dowdy said there is a supplemental fee and notice must be presented but the product is not to compete with the other vendors. Each vendor is responsible for relaying information. Kathryn Dowdy said all the vendors are required to have pre approval before they can use supplemental products. Ms. Dowdy said if the vendor runs out of product and it is not available locally or commercially the vendor can resell it provided no other vendors are selling the same produce. J.J. Leek said her previous customers were outraged with what has transpired. Randy Wright said the restaurants are slammed and the retail businesses are busy as a result of the current situation. A former vendor said she liked the changes because in one day she did four times the business that she did on the best day last year. The best day for sales last year was the Ozark birthday party. Melissa Stine said last year was difficult because of the drought. Judy Dollarhite asked how can a local market be taken over by an outside organization and doesn't understand how it happened. If you want to be part of the market everyone should pay the same to be a vendor. Dori Grinder served on the previous board and last year the market struggled because there was a lack of organizational structure. Ms. Grinder said they pursued the 31Page .. D April Term Tuesday, June 25, 2013 9:00 AM Springfield FMO because it worked and perhaps they could assist with the Ozark Farmers Market. Ms. Grinder said the former vendors were given the opportunity to join the FMO. Ms. Grinder said they did not want to alienate them. Ms. Grinder said part of the reason for the FMO was to promote the downtown businesses. Abby Torgerson said she has attended the farmers market in previous years and this summer there has been a drastic change in the organization which has created more patrons for the businesses and restaurants on the square. The square serves as a great environment and she is pleased with the changes. Beverly Hogie lives in Ozark and sells honey and in the past farmers market, several of the vendors left early. Ms. Hogie said they pay 350.00 just to be part of the FMO market because we are already paying so much. We had four weeks of wind and storms and there are growing numbers of people and they'll want to know if the vendors stay all day. Kathryn Dowdy said this organization has a board of four that are volunteers with a non- voting membership. All the volunteers are trying to make a good decision for downtown Ozark. We invited the Springfield FMO to adopt us and let us adopt their structure. Ms. 0 Dowdy said she does not want to change FMO people. She said she invited the Springfield vendors at no cost as a marketing ploy to entice them to come to the Ozark Farmers Market. Ms. Dowdy expressed her sadness that everyone is not happy with the decision that was made. A Springfield vendor states the FMO provides a variety of vendors and has caused the market to double in size. Dori Grinder said there was never any intention to exclude anyone. Kenneth Wheeler said he sells handmade soaps and was part of the farmer's market last year and some of the vendors are not paying. Kathryn Dowdy said all the new members are paying but the established vendors from the Springfield FMO and the Finley River Arts and Crafts are not paying a fee. Cara Borneman said they want to be a separate entity and that is unfair to the vendors 0 that have paid to be on the square. 41Page 0 April Term Tuesday, June 25, 2013 9:00 AM Kenneth Wheeler said he can see the benefits, but there must be a compromise. Cara Borneman said for the greater good we have to continue meeting. Randy Wright said he would recommend to the Commissioners, let the vendors have a separate night and if they have the product and salesmanship they will also sell because Ozark has the nicest square in the area. Presiding Commissioner Lou Lapaglia apologized for the lack of space and chairs for the attendees. Western Commissioner Bill Barnett asked how many vendors are local. Cara Borneman said the majority of the vendors are local. Western Commissioner Bill Barnett asked if they all paythe same fee as the former 0 Ozark vendors. There are a total of 44 vendors, a dozen are from the Springfield FMO and 17 are local. Western Commissioner Bill Barnett said, if we had two nights, there would be more revenue and would help the Ozark downtown restaurants and vitalize the downtown area. Mr. Barnett asked, do all the vendors have a tax ID number. Cara Borneman said all vendors are required to have a tax ID number. Eastern Commissioner Ray Weter suggested reducing the fee for the former vendors. Eastern Commissioner Ray Weter asked Kenneth Wheeler is there a provision that the former vendors could participate for one day for $ 25.00 would you consider applying the one-time fee towards the $ 55.00. Commissioner Weter suggested having a meeting to find common ground and come to an agreement. Some of the grievances are legal questions specifically who owned the 1,000.00 dollars. Western Commissioner Bill Barnett said next year everyone will pay a fee. D 51Page April Term Tuesday, June 25, 2013 9:00 AM Eastern Commissioner Ray Weter suggested having an alternate night and asked the previous vendors to consider the one-time fee and see what the outcome is. Farmers Market vendor said the FMO was asked to come and we told the FMO that we are here to revive the market. Melissa Stine in regards for the supplementation has been communicating with the former vendors that are local growers Cara Borneman said there are rules and concerns about the issues. Eastern Commissioner Ray Weter said these are internal grievances. Eastern Commissioner Ray Weter said this spring there were four ladies that asked the Commission for the use of the court house lawn. There was unity and the County Commission granted the them the use of the square. The FMO has agreed to have a one day fee of $ 25.00 to be applied to $ 55.00 fee. Commissioner Weter said we are stronger collectively and we should come together this winter for discussion. We are trying to help the City of Ozark and the County to prosper and if we are not willing to compromise then everyone loses. There is a benefactor to give $ 250.00 towards the purchase of white tents as discussed. Would you be willing to pay the 25.00 fee for one night? We can't do anything for 2013. Could we try this for two or three nights, perhaps a compromise could be done and both sides prosper. The weather had a lot to do with the sales. The county authorized the FMO to use the land on Thursday night. Pam Cooper asked what the structure was of the Ozark Farmer Market and who was on the board. As a farmer in this compromise our family would pay 25.00 and a tent would be provided from the $ 250.00, which was pledged by the Commission. Cara Borneman said this would be a one-time fee one time. A white tent is not required for a one day trial and a table could be used without a canopy but after the first year it would be necessary to have a white tent. Presiding Commissioner Lou Lapaglia said the if tent is not required for a one day fee of $ 25.00, couldn't the one day fee be applied to the annual $ 55.00 cost because you have a market with people that want to purchase your goods. Commissioner Lapaglia said he will work with them to make it work over the winter. Should the market fail everyone loses and I hear good things and would like to have compromise. 61Page t 0 April Term Tuesday, June 25, 2013 9:00 AM Presiding Commissioner Lou Lapaglia said we can't break our promise; we must follow through because this is vitality important. Western Commissioner Bill Barnett asked would there be a chance to have Julia Maples on the board to represent the former vendors but 1 don't know if she would want to be involved. J.J. Leek said she doesn't know if she would come back. Presiding Commissioner Lou Lapaglia suggested having Julia Maples participate. Presiding Commissioner Lou Lapaglia stated Thursday evenings were given to the FMO and the Commission want to remain a neutral party in this discussion. Eastern Commissioner Ray Weter asked where is the disconnect between being willing to pay a small fee for a one time trial but not wanting to integrate to the FMO, even if its 0 a positive experience. Eastern Commissioner Ray Weter said it appears as though your problem is with the rules and the application form. J.J. Leek said they did not appreciate the intrusive questions regarding price and quantity sold. Presiding Commissioner Lou Lapaglia said there were feelings hurt but sell your wares this year and host a meeting after the market closes to resolve the problems. Presiding Commissioner Lou Lapaglia said the four ladies came in unity before the Commission and asked to have the court house grounds to house the Farmers Market and we agreed. Presiding Commissioner Lou Lapaglia said we are not trying to run anything. They asked us to use the court house lawn for the market on Thursday night. 71Page il. April Term Tuesday, June 25, 2013 9:00 AM Pam Cooper said the application requires the annual income for last year and an estimate for this year, she would prefer having that question removed. Presiding Commissioner Lou Lapaglia said for 2013 the decision has been made but resolution can be worked through for 2014. Randy Wright said there is no compromise and cannot be resolved today. Presiding Commissioner Lou Lapaglia made a motion to continue this discussion until a decision is made for the best of the county. There will not be another meeting scheduled until both parties have come into agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 3 III. Adjournment The meeting was closed at 10:35 AM The agenda meetings were completed and the Commission will reconvene Thursday, June 27, 2013. 64142-06 C Presiding Commistioprer Lou Lcpglia =1.= f) Le) 1-4 Eastern Co,Amissioner Ray Weter to 0 V 819 D gth*QU Western Commissioner Bill Barnett 0 81Page 01· Ati.,r /2-4lill-'O' Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, June 27, 2013 8:25 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia -Aftdridee Nime ..2 + i r 4 -4.2-Iitle'-' 6 " 11113 . i j: St@:uit - i-AfiiG-ed' 2 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norma Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present IL Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. Presiding 0 Commissioner Lou Lapaglia called for a motion to approve the minutes for June 20th and June 24th, and approve the Court Order #6-27-13-1 transferring $108,000.00 from General Revenue and $108,000.00 from Building Bond into Cole for a total of $216,000.00. RESULT: . ADOPTED [UNANIMOUS] m I -/7, MOVER: Ray Weter, Eastern Commissioner . SECONDER: ;- Bill Barnett, Western Commissioner T. AYES: - LoU=Lapaglia; Ray Weter, Bill Barnett,4 Motion/Vote - 8:30 AM Christian County Commission & Christian County Treasurer Bid Decision - RFQ Depository & Banking Services Decision The meeting was attended by Commission Secretary Julia Maples, Nathan Weter and Treasurer Karen Matthews. Today the commission notes Ozark Bank is the only bank that bid the RFQ Depository and Banking Services. Karen said the reason is that the banks have a lot of money and don't need the money. Karen called the bank about paying for checks after $2500. Last year we spent $2300. Ifshe can get the electronic transfer she feels we can stay under the $2500.00 The interest up to $10 million dollars is .35%. Over that it drops to .10%. Presiding Commissioner Lou Lapaglia called for a motion to accept the Ozark Bank bid for the RFQdepository and banking services bid. 0 ('1, April Term Thursday, June 27, 2013 8:25 AM RESULT: ADOPTED [UNANIMOUS] MOVER: . Ray Weter, Eastern Commissioner (1 SECONDER: Bill Barnett, Western Commissioner l. AYES: -Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Discussion - Planning & Development Regulation Amendments The meeting was attended by Commission Secretary Julia Maples, Bob Estep, Nathan Weter, Bob Rubino, Alec Wade, Terry Bohmont, Patrick Kempen, Lynn Kempen, Mike Wasson, Charles Hedgpeth, Judy Dollarthite, Konni Hall and other citizens. Todd Wiesehan presented the commission with two regulation amendments for Planning and Development. The first deals with campground regulations. Add use to Al zoning district which is larger parcels of land, defining the campground area. It is a conditional use requiring a public hearing. The lot is to be not less than 20 acres and no less than 1000 feet away from any Residential district and with a setback of 250 feet from property line to campsites. They must include a wastewater plan and a site plan. Ray Weter asked if they should cease operating as a business would it revert back. Todd said it is a conditional use which means it must meet certain conditions. The second amendment deals with group homes. Certain aspects have been outdated and were in conflict with fair housing. The amendment brings it in compliance with the federal law. n Article 25 will be changed. Article 26 will be deleted all together. Article 32 and 33 will be changed to read according to 25. Article 38 delete section 4. John Housely has approved and the vote was 8 for and 3 against from the Planning and Development board. A citizen asked if it includes substance abuse? Todd said County Counselor doesn't address if it is court mandated or not. Mr. Rubino asked if a halfway house is considered as a group home? Mr. Wiesehan said no. A citizen asked how is the present group home impacted? The present home is allowed to stay. Does it consider retirement homes? Mr. Wiesehan said theoretically yes. It may include 2 people acting as house parents. We don't define a family unit. We are limited to 8 plus 2(house parents). Terry Bohmont asked on the campground facilities if it is 20 acres with 250 setback Mr. Wiesehan said yes. Mr Bohmont has a problem with that. Twenty acres is generally 1320' x 660'. That doesn't leave room for a campground, let alone facilities. Do you take into consideration porta potties as wastewater? Mr. Wiesehan said yes. Presiding Commissioner Lapaglia asked if all existing campgrounds are grandfathered? Mr. Wiesean said yes. Mr. Bohmont asked if you have to apply for a 5 acre campground to deer hunt on? Do they have to apply for a temporary campground. Mr. Wiesehan said no, the thinking with the 20 acre minimum is that you won't have conflict with neighborhoods. Commissioner Weter said these are commercial as opposed to temporary hobby. Judy Dollarhite asked how would the new designation affect 14 and 65? Mr Wiesehan said the regulations provided for RV parks are different. Mr. Bohmont asked if the campground includes the national woodlands? Mr. Wiesehan said we have no jurisdiction in the national woodlands. Mr Bohmont said the amendment should 0 state it is for commercial and not for temporary use. Mr. Wiesehan disagrees. Ray wants to know what is involved in specifying commercial regulations. Mr. Wiesehan said we 21Page 1 0 April Term Thursday, June 27, 2013 8:25 AM don't distinguish between the two. Presiding Commissioner called for a motion to accept and approve amendments one and two. RESULT: 44 ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: ' Bill Barnett, Western Commlisioner . 1 AYES: Lou Lapaglia, Ray Weter, Bill Barnett - J Motion/Vote - 10:00 AM Lynn Morris & Kevin Elmer State Representatives Discussion - 1140 : National Blueways and Property Rights Discussion by Representatives Lynn Morris and Kevin Elmer( 2ND FLOOR COURTROOM) The meeting was attended by Commission Secretary Julia Maples, Cheryl Mitchell, Amelia Wigton from Headliner News, Mike Wasson, Patrick Kempen, Konni Hall, lan Rogers, George Mcaffie, Lynn Kempen, Travis Cossel from City of Nixa, Terry Bohmont, Judy Dollarhite, Alec Wade, Andy Arndt, Otis Applegate, Jerry Ann Beadles, David and Karen Cole, Mike and Denise Moon, Merilyn Master, Wanda Martens, Alan Berry, Jerry Wilson, Senator Jay Wasson, Allen Roller, Shawn McHaffie, Toby McHaffie, Kathy Roller, Keith Hartman, Doyle Yoder, Bonnie and Bob Palmer, Candy Roller, Dale Roller, Rance Burger of News-Leader, Bob Rubino, Bob Estep, Christina Tonsing, Todd Isaac "Ike" Skelton, Thomas Statler, Wendy Statler, Pamela Keele, Clint Ellingsworth, Charles Hedgpeth, David Stokely, Tom Rooney, Mike Ballard and Gary Ballard. The meeting was about National Blueways and property rights discussion. Kevin Elmer and Lynn Morris stated this is a federal not state issue. Lynn Morris has a resolution sent by Taney county. They are forwarding this to the Governor, however we don't have the final say so but we need to be vocal and loud and send the message to Billy Long and Roy Blunt. It is a big deal. There was a gentleman from Stone county that issued a statement saying he doesn't need the government help with any of his properties. Lynn looked to see what was positive and he feels there are a lot more negative and that is the reason he worries about Stone, Taney, and Christian. This could seem harmless but could turn out to be bad. We need to urge them to stop and do more study. We don't know who will be in control in the future. We need to take public hearings. This is a national issue but we need to take care of Missouri. What Keith Hartman is afraid of is a federal land grab. There is always a nice name about something that could be a problem. Lynn is afraid we will lose our land and control. They have a resolution for the County Commissioners that they both have signed and are sending it to the Governor today and they hope that the county will do the same. The state Representatives stand firm in believing this is wrong. The public should email and send a letter to the Governor and let them know this is not a good thing. Representative Morris turned this over to Representative Elmer. He received an e-mail from Representative Moon regarding this and it is important to let people know that. He has spoken to Billy Longs' office and has talked to US Representative Jason Smith. He has sent a letter asking them to terminate this. On it's face it sounds good but when it gets in what does our bureaucracy do with this? The thing he does is fight the federal government to protect the people. We are the people, we control this. We are talking about private property rights. We have 31Page "t April Term Thursday, June 27, 2013 8:25 AM agencies that have joined in saying this is a good thing. Our concerns are federal, state agencies taking this further and so he is joining in with Representative Morris and encourages the commission to join in. The floor was open for questions. Ike Skelton from Laclede county is responsible for getting support from 15 of 21 counties. They have a series of approaches they use to put all this in. Adopting a watershed approach. We plan to put a hold on this and reclaim this property back to the owners. There are some groups that are ok with the blueways. Keith Weaver is the rep for this in Arkansas. They will allow the lands to flood again. Everyone involved in this knows how to take care of our property and we don't need bureaucrats from fed government to tell us how to use it. He would encourage the commission to adopt this so he can take it with him. There will be a press release later. Arkansas has asked the decision be overturned because of the pressure Missouri has been putting on them. We need to stay on top of it and keep the pressure on them to make sure this happens. Lou opened up to the audience. Bob Estep asked what can we do to see that the government can't buy any more property in the state of Missouri? Does the federal government have the right to move us off our own property? Our property is in jeopardy. Thank you for what you do in Jefferson City. Lynn Morris said it was great when they took money from Department of Revenue. We should be better at telling them how they spend our money. The question is how to do something to stop the bureaucrats. We are becoming slaves to the bureaucrats and how do we stop them. Kevin Elmer said they are looking at how the state house operates. He sets the budget. One of the things they are looking at is f' making them accountable. The Conservation agency is protected with the 1/8 cent tax. Ike told Mr Palmer not to ask the legislatures to do so much. The best thing is to do what is being done today. Show up whether it involves you or not. Be there and make them do their work. Lynn Morris said Mr Skelton is right. He wants to propose and would help organize 2 or 3 hearings and asked the people write down things they want them to have discussed in the different departments. That way the people can voice their opinions. If we knew all the people we need to put the pressure on so the people can contact them. Put it on your website and let the people put the pressure on. If you go to prcnews.org, or securearkansas is another website to find out all you want to know. Someone in the audience should get the information and send a fax to Army Corp. of Engineers and the others. Allan Berry represents 1200 farmers that are members of Missouri Farm Bureau. He read a statement from the Missouri Farm Bureau that the are unanimously against this issue. Would it do any good to put pressure on the Attorney General's office. Lynn Morris said it doesn't hurt. He is supposed to represent the people. He wants to be the next Governor and wants to change the dynamics of the legislature. Make him represent you the people. It needs to be like a shotgun approach. Ike said he is absolutely correct. He will get a copy of ali that signed in for this meeting. They have violated some things and done them wrong. They will back off reorganize and try again. David Wagner said there is another meeting at 7 pm at the Greene county library tonight on South Campbell. Ken Hurley asked if it violates the loth amendment and Mike Moon said his interpretation is yes. Ken Hurley said we need to act upon it. Lynn said if we stop it they will try again. We can keep stopping it. Mike Moon said they had a meeting and said they were doing it right but because of the second amendment. Our County Sheriffs need to be brought in. The County Sheriff can 41Page (0) April Term Thursday, June 27, 2013 8:25 AM stand between us and them. Lynn said he believes Joey Kyle can be someone we can depend on. Let's see where the attorney stands. He needs to make a decision. Senator Wasson said 58265 was passed this year. It prohibits the state from infringing on private property rights. It is laying on the governor desk. Lynn said fax, phone him. It becomes law if he doesn't veto by July 14. Audience member said any Republican should be informed about agenda 21. Lynn said there are several Democrats that think agenda 21 is a conspiracy theory, science fiction. He has encouraged them it is real and creeping in. Ike Skelton is against agenda 21. Lynn said you can always call him at office and get all numbers. Jeri Ann Beadles said you have farmers and ranchers that are busy, how can we get this out? Lynn said we need to start and email and address list. We can try to put it everywhere but as soon as someone knows word of mouth is still the best way. Why can't we go more public against agenda 21. Lynn said every little thing can become a big thing and every chance you have you need to educate people on agenda 21. They want to have public gatherings at the schools. He will have 3-4 counties to these meetings and inform the people. The name is 4 generations of American history by David Barton. It will be from 9-5 for people to talk and learn about the school board and Core curriculum. It will be July 26. Keith Hartman thanked Lynn and Kevin, he feels he has some representation that is on his side. What is the next step after the commission signs the resolution. Lynn will make sure that they are both sent to every person in the state of Missouri that this effects. Andy Arndt getting back to agenda 21 and doesn't see anything in the press about this. Why? Ike said they are on board. Agenda 21 was not passed sustainable development is agenda 21. If you get the people educated the press will jump on board. The press is there today and hopefully they will mention agenda 21. Bob Estep would like to get something done about the International Building Code. It is under the United Nations. Why don't we adopt something from people smart enough to get something to affect our county. We have smart growth. We don't want this. Read it before you adopt it. Lynn thinks the zoning meetings would be a good place meet. Judy Dollarhite ask if Mr Skelton could speak about what happens when you jump on some of these things. He said everything just adds up to if the federal government funds it, they will control it. Kevin Elmer said the best way is to communicate. Don't send a blanket or form e-mail. An audience member said you ask for an idea you can pass out flyers and pass a law that bills have to be read before they can be passed. Lynn just wants the people to know even though the Republicans are a majority it is not a given all will vote the same. Where does the rest of the legislature stand on the Blueways, the Governor ran on a balanced budget, where is the funding coming from the federal. We are one of 8 states that says you have to have a balanced budget. If the economy gets better and we have good leadership. Kevin Elmer says we get so much money for highways, if we don't take the federal money, we have to come up with the money ourselves. Where does that money come from? If everyone has spoken we will turn it over to the county commission. The Representatives will have more meetings and invites everyone to come. Never give up. Bill Barnett wanted to thank Mike Moon and his wife for attending. Lou thanked Lynn, Kevin, Jay and Mike for coming. He believes you have to watch what will be coming. Ray ' Weter asked if they are promulgating rules in Massachusetts contrary to their stated 51Page April Term Thursday, June 27, 2013 8:25 AM policy. Ike said how can they use this headwaters to mouth approach to encompass the entire water and land management at the same time. Ray wants to make sure if he votes for this resolution, it will stick. John Housely said this is a resolution and not an order. You do not have to have a separate meeting for a resolution. The commission has been studying this for weeks and are hoping to have a joint resolution between counties to send to the federal government. We want to make sure we are doing all to protect our county. Presiding Commissioner Lapaglia asked for a motion sponsoring a resolution #6-27-13-01 opposing Blueways. Copies of this are available for the public to have to help in getting this resolved. RESULT: ADOPTED [UNANIMOUS] . : . 4 -F MOVER: Ray Weter, Eastern Commissioner ' SECONDER: z Bill Barnett, Western Commissioner . ni r -10 1 + €f > 7 11* /WES: 0 Lou LapagliA, Ray Weter, Bill Barnett 1' 4 Motion/Vote - 1:30 PM Brian Orr-Toth & Associates Contract - Safe Room-Project Manager Agreement Signing The meeting was attended by Commission Secretary Julia Maples and Brady Brite from Christian County Headliner. The County Commission chose Toth and Associates to be the project manager for the Safe Room project 6 months ago. Their only role is to submit the bills from Paragon to FEMA for payment. If the county decides to build at a later date the agreement will change. The commission is paying Toth and Associates to manage this project. Ray Weter ask if $16,286 is the most Toth will charge to manage this project. Ray asked when this starts. Julia said this has started. 75% of this expense comes back to the county. Bill Barnett asked if it is above what is in the $45,000. Julia said this is in addition to the $45,000. Julia said they are only going to charge us as we go along. They administer this project and report to FEMA every month and fill out all the paperwork. The county will pay the whole thing and be reimbursed 75%. Ray asked if we don't go forward with the project is that money gone? Julia said yes. Bill thought all that was included in the $45,000. That will leave us with more invested. Julia said Toth will be happy to come and answer any questions. Ray Weter thought the $45,000 was going to be for the hard cost of the construction. Lou Lapaglia ask if we are under a time line? Julia said yes, Paragon will pretty soon be done with the design. That will be submitted to FEMA. We have voted for Toth to manage this. Lou Lapaglia wants to make sure Bill is understanding. Bill said if everyone else understands, he is ok with it. This contract is a two phase contract This is the part where they are managing. If we go into the building phase, that will be another phase of the contract. Julia said on the side note it is a project that will cost 1 million and be valued at 3 million and the county will pay $212,000. Ray said we did ask what we are getting for our money and they said we would be getting the plans to use now or at a later date. Presiding Commissioner Lapaglia called for a motion to approve this agreement for a cost of up to $16,286.00 3 61Page 0 April Term Thursday, June 27, 2013 8:25 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commishioner E SECONDER: Bill Barnett Western cbmmissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at The meeting was adjourned at 1:45 PM. The agenda meetings were completed and the Commission will reconvene Monday, July 1, 2013. «15)28 9 Prgiding CommissijlnepLou Lapaglia 0 Dil-ok Eastern Cdmmissioner Ray Weter Western Commissioner Bill Barnett 0 71Page -1 4",p«rpr. y it·ZARp,4 « U. LC#le'/L» 0 CERTIFIED COURT ORDER # 6-27-134 STATE OF MISSOURI · > SS. ' COUNTY OF CHRISTIAN · ., April 2013 Term, In the Christidn County Commission bf taid County, on the 27th day ofJune 2013, the following, among other proceedings, were hai viz: The Treasurer is hereby ordered to transfer in the amount of $108,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 171,500.00) The Treasurer is hereby ordered to transfer in the ameunt of$108,000.00 from Building Bond to the following: 0 COLE (Leaving a balance of $ 171,500.00) IN TESTIMONY WHEREOF, I have Loillapaglia, 11reid§ Commissioner hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 27th day Bill Barnett, Western Commissioner ofJune, 2013. Pqw, IDA B. Ray-Wer, Eastern Commissioner Cletk ofthe Christial Commission Ii)5©ElyE-11 -111 JUN 1 1 1013 1*-J 0 43'rzoiff CHRISTIAN COUNTYTREASURER KAREN MATTHEWS 73£2Wfl - c CHDEIAN COUNTY Lou LapagIia 3 Presiding Commission< COMMEION BiII Barnett Western Commissionet 100 W. Church direct Qoom 100 Ozark Migasouri 6521 Ray Weter Eastern Commissioner _ Phone: 417-581-2112 o fax: 417-581·924 C .g In 9 m· June 25,2013 Z 2 i Dan Mathenia m Ozark Bank 65 2 P. O. Box 220 Ozark, MO 65721 . 1. 8 I. 3 Dear Mr. Mathenia, &6 r, We are pleased to announce the award of the Request for Proposal for Depository and Banking % Services to Ozark Bank. This award is valid through June 30, 2015 with an option to renew for at @ additional two year period. % 0 We appreciate your participation in the bidding process and look forward to doing business witi Z you again. 2 Z m Sincerely, a L. E Cit*T 0=- Bill Barnett € Ray Wdter N Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov e"f p*ckattijb?b ' , * Printed on Recycled Paper 6-,14*/I.AW. .6- ORDER NO. 6-27-13-01 ORDER of the CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI Attachment: P&D AMENDMENTS 6-27-13-01 (1138 : Planning & Development Kegulanon Amenamems, DATE: June 27, 2013 SUBJECT: Adoption of Amendments to the Zoning Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure efficient expenditure of public funds and to promote the health, safety, convenience, prosperity and general welfare of its inhabitants; and WHEREAS, the Planning and Zoning Commission has held public hearings in order to obtain public input concerning amendments to the Zoning Regulations for Christian County, Missouri,· in accordance with the requirements of Section 64.670 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has recommended the amendments to the Zoning Regulations for Christian County, Missouri; and NOW, THEREFORE, on this 27th day of June, 2013, at a duly called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner ld€.+» 4 , seconded by Commissioner '73, r.„i-# , and concurred by Presiding Commission Lapaglia, the Christian County Commission did vote unanimously to amend the Zoning Regulations for Christian County, Missouri, pursuant to the provisions of Chapter 64.510 through 64.695 of the Revised Statutes of Missouri. IT IS HEREBY ORDERED that the Zoning Regulations for Christian County, Missouri, are hereby amended. The following Articles and Sections of the Zoning Regulations have been amended as follows: Article 2: Definition for"Campground" added Campground An area or premises in which space is provided for temporary occupancy or use by tourists occupying recreational vehicles, camping trailers or tents where no camper shall occupy the premises for a period exceeding thirty (30) consecutive days. Article 31, Section 4: Item "Q" added as follows: Q. Campground facilities 1. provided that any lot or tract of land in such use shall be not less than twenty (20) acres in area and that 0**kit pAO 1rkg-1- i &32:3/<2. D 2. any lot ortract ofland in such use shall belocated no less than one thousand (1000) feet from any R District and that all areas designated as campsites be set back two hundred (250) feet from neighboring parcels 3. an approved wastewater treatment plan shall be part of the site design Article-2: Definition for Group Home, Non-Residential - DELETED Definition for Group Home, Residential - CHANGED to read: Group Home, Residential A single family detached dwelling in which eight or fewer unrelated mentally or physically handicapped persons reside, and may include two (2) additional persons acting as house parents or guardians who need not be related to each other or to any of the mentally or physically handicapped persons residing in the home. Article-25 - CHANGED - to read as follows: Residential group homes as defined in Article 2, Section 2, are permitted in the R-1, R-2, R-3, R-4, and MH zoning districts provided that the following requirements and limitations are adhered to. 1. The size ofthe facility and exterior appearance ofthe home and property is in conformance with the surrounding neighborhood. 0 2. Residential group homes shall be located no doserthan one-quarter (1/4) mile from any other group home. 3. The facility must be equipped with approved fire safety systems. 4. All residential group homes must be connected to public water and sewer or approved private systems. 5. The facility must meet all County, State, and Federal requirements regarding each individual group home. Article-26 - DELETED Article-32, Section 2 item C - CHANGED to read: "Residential Group Homes according to the provisions of Article 25" Article-33, Section 2 item B - CHANGED to read: *Residential Group Homes according to the provisions of Article 25" Article-38, Section 4 Item E - DELETED IT IS FURTHER ORDERED that the amendments to the Zoning Regulations for Christian County, Missouri shall become effective on 1 st day of July, 2013, and a copy of this Order shall be D filed in the office of the County Clerk before 5:00 p.m. this date. 7$61k6t}piill f , ..Cr_ -17«247.- I#-r *??Aeri, D Done this 27th day of June, 2013, at 10:00 a.m. CHRISTIAN COUNTY COMMISSION Attachment: P&D AMENDMENTS 6-27-13-01 (1136 : Planning & Development Regulation Amendments) (%%12-P Yes '*-* Dated: 6 -2 7-45 Preilding Commis¥ion (79'c¢f Yes Ray Wete Dated: 6-67- a Commissi ter. Eastern District A 2 - Bill Barnett Dated: A . OIl- 13 Commissioner, Western District ATTEST: /04 Kay Brown County Clerk 23385-000\ 383506.doc 0 h•- -WV.-'1*/=7... 1"92.4*11 D Resolution 6-27-2013-01 Opposing White River Watershed National Blueways Whereas: Neither the County nor the County's governing body was consulted concerning the establishment of the White River Watershed National Blueways. 0 Now, Therefore, Be it Resolved: The Christian County Commission opposes the establishment or continuation of a National Blueways System upon the White River Watershed. In Testimony Whereof, We Have Set Our Hands, in Christian County, Missouri this 27th Day of June, 2013. Ft Bill Barnett Ldu Lapagli Ray *ter Western Commissioner Presiding Commissioner Eastern Commissioner 4 0 r,y,44· r PaMkgt Pg. 13 i 5#23.4% 0 TOTH & ASSOCIATES, INC. phone: 417.888.0645 830 East Primrose, Suite 200 fax: 417.888.0657 Toth & Associdfeb, Inc. Springfeld MD 65807 CONSULTING ENGINEERS TRANSMITTAL LETTER TO: Christian County Commission DATE: 5/28/2013 100 West Church St, Room 100 PROJECT: Safe Room Ozark, MO 65721 ATTN: Julia Maples + RE: Project Management Contract WE ARE SENDING YOU: ( X) ATTACHED ( ) UNDER SEPARATE COVER VIA THE FOLLOWING: ( ) SHOP DRAWINGS ( ) COPY OF A LETTER ( ) PLANS AND SPECIFICATIONS ( X ) CONTRACT 3 NUMBER OF COPIES DESCRIPTION (2) Project Management Contract NOTE: IF ENCLOSURES ARE NOT AS NOTED, PLEASE INFORM US AT ONCE AT (417) 888-0645 TRANSMITTED AS CHECKED: ( X ) FOR REVIEW ( ) FOR REVIEW AND COMMENT C ) RETURNED FOR CORRECTION C ) FORYOUR USE C ) REVIEWED ( ) RETURNED WITHOUT REVIEW C ) AS REQUESTED C ) REVIEWED AS NOTED () REMARKS: Please sign both copies, and return both to: ATTN: Teresa Lehman Toth and Associates, Inc. 830 E. Primrose, Suite 200 Springfield, MO 65807 Once received, we will sign both copies and return one for your records. · BY: Teresa Lehman 0 fpadi@tpC 144 *242<.18£2 0 AGREEMENT FOR ADMINISTRATIVE CONSULTING SERVICES This agreement dated , is made By and Between Toth and Associates. Inc, (Consultant), whose address is 830 E. Primrose. Suite 200. Springfield. Missouri 65807 AND, Christian Countv Commission (Client) whose address is 100 West Church St.. Room 100. Ozark. MO 65721. PROJECT NAME: Christian County Community Safe Room -FEMA Safe Room Grant Administration GENERAL DESCRIPTION OF SERVICES The project generally consists of providing consulting services to CIient for the administration of a Hazard Mitigation Grant for the construction of a FEMA 361 Safe Room for the Christian County Commision. These services will be provided in accordance with the Hazard Mitigation Community Safc Room Project Administration Guidebook provided by the Missouri State Emergency Management Agency. See Exhibit A - Summary of Services for further details. The scope of services provided by Consultant does not include any services related to the design or construction of the safe room or any other services not specifically set forth in this Agreement. Illa project is located in Ozark, Missouri at 102 West Walnut Street. SCOPE OF SERVICES The Services to be provided by the Consultant are descbbed in the Summary of Services (Exhibit A). Consultant shaM provide these services to Client based upon the Terms and Conditions (Exhibit ED, which are incorporated herein by reference. This Agreement does not include services for design, construction administration, project peer review, special inspections, or any other service not specifically set forth in this Agreement. CONSULTANT COMPENSATION Compensation for Consultant's services shall be a lump sum of 5% of the actual expended grant funds (as such term defined in Exhibit B,.Section 2.1.1) for the FEMA 361 Safe Room project described above, but shall not exceed $45,238. Per the grant application submitted, expended grant funds cannot exceed $950.000. Payment shall be made in accordance with Exhibit B - Terms and Conditions. Payment Schedule Fee Phase I- Acceptance/Design $16,286 Phase If - Construction/Closeout Remainder Additional services outside the scope of services as set forth herein may be performed, but only upon the prior written agreement of Client and Consultant, which shall be billed at Consultant's then-current standard hourly rates, or at a mutually agreed upon fee. ADDITIONAL PROVISIONS If the services described by this Agreement have not been completed within the term of said IIMGP project (thirty (30) months from October 16, 2012) through no fault of tile Consultant, the amounts of compensation set forth in this Agreement shall be equitably adjusted. This Agreement, and Exhibits A and B hereto, constitute the entire Agreement between the parties. Page 1 of 6 701§*t Ni.3.4I 4 ;150·94.92=2 0 ACKNOWLEDGEMENT OF DOCUMENT REVIEW The Client and Consultant ccitify that this Agreement has been read in its entirety, including Exhibits A andB, and that conditions, provisions, and requirements of the agreement are hereby accepted. SIGNATURE Agreed to and Accepted by: Ooth and Associates, Inc.) (Christian *6nty Commission) (Date) Pate) Louis Toth, Principal (Printed Name/ Title) (Printed Name/ Title) 0 0 Page 2 of 6 -·-Acliet Pg. 1612 04 fiFti Wag 3 DATED: Louis Toth, Prinicpal Attachment: TOTH SAFE ROOM AGREEMENT (1139 : Safe Room-Project Manager Agreement Signing) DATED: - & 7- #3 CA 39AL, (74, tod Lapaglia, Prehidi stoner DATED: 4- 2743 11 rnett, Western Commis 4- 2.-2 -13> DATED: Rky wetr, liastern commissioner COUNTY CLERK: l?11... IUy Brown Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of antiyipated revenue appropriated for payment of same. goa d 11' Lay Sdsan G, "Sam" Yamell U ccounty Auditor APPROVED AS32*FORM: fin \- U#EM.£0£0 John *}Musl*, At - meyay Law 901 St.Louis Street 20 Spridgfield, MO 65806 /' e PhoM: 417-866-7777 Fax: 417-866-1752 FRAIUt F?&.17 -..../,0-7..... 21£ 03*ii EXHIBIT A - Summary of Services This Exhibit A is attached to and made part of the Agreement dated , between Christian County Commission and Toth and Associates, Inc. Client Consultant The services of the Consultant for this project are limited only to those summarized below. The scope of services does not include any services related to the design or construction of the safe room or any other services not specifically set forth herein. See Exhibit B-Terms and Conditions, for further details. • Develop a project contact list of all parties involved in the project and distribute to saidparties. • Attend pre-bid and pre-construction meetings for the project. • Attend bi-weekly or monthly project progress meetings during construction pertaining to tile FEMA project. • Review project meeting minutes prepared by others and add comments as required pertaining to theFEMA.project. • Complete Monthly Progress Reports and submit to SEMAREMA. • Compile documentation as developed by others required by SEMA/FEMA for the safe room portion of the project. This includes but is not limited to prevailing wage affidavits, contractor pay applications, field reports, special inspection reports, contract documents and specifications, shop drawings, and any additional required documentation. 0 • Complete Procurement Worksheets and submit to SEMA. • Assist client in establishing a financial record keeping system for FEMA grant funds. • Assist in preparing the Designation of Depository Form • Submit Request for Funds for reimbursement of incurred costs. The Request for Funds includes but it not limited to submitting prevailing wage affidavits and contractor pay appHcations. • Keep Project Checkbook forms in compliance with SEMA/REMA requirements. • Construction Document Submittal. o Review construction document checklist provided by FEMA Region VII. This does not include completing the checklist. The Architect of Record will be responsible for filling out and seating the checklist. o Submit construction documents and specifications for review by SEMA/FEMA. The Client will be responsible for assembling and providing completed drawings and specifications. • Facilitate the development of an operations manual for the safe room pursuant to FEMA 361 and Hazard Mitigation Assistance (RIMA) guidelines o Develop draft documents for operation and maintenance ofthe safe room. o Assist in facilitation of meetings to discuss operations ofthe safe room and document key personnel for the day-to-day operation of safc room. o Revise final document as required based on comments from FEMA after initial submittal. o The sub-grantee and any community organizations responsible for operating and maintaining the facility are required to sign the final document. o Provide owner with three (3) hard copies ofthe operations manual. o The Consultant is not responsible for the operations and maintenance of the facility. This is the sole responsibility of the Client. • Assist with Project closeout. o Assist in grant closeout process including submittal of documentation required by 0 SEMA/FEMA and attendance at site meeting with SEMApersonnel. • Provide the Client with a complete project folder for work provided as described herein. Page 3 of 6 *Rk'St=.5al.i_ '51.27&23 JEr-·i ,-, 2. ,£ 4. 0 EXHIBIT B - Terms and Conditions This Exhibit B is attached to and made part of the Agreement dated , between Christian County Commission and Toth and Associates, Inc. Client Consultant Section 1 - General 1.1 This Agreement 1.1.1 These Terms and Conditions, along with tile signed Agreement, and Exhibit A - Summary of Services, form the Agreement as if they were part of one and the same document. 1.2 General Obligations of the Consultant and the Client 1.2,1 The Consultant shall perform those services as specified in Exhibit A. In rendering these services, the Consultant shall apply tile skill and care ordinarily exercised by other professionals providing similar services at the time and in the locale the services are rendered. 3 1.2.2 The Client and Consultant shall each designate, in writing, a person to act with authority on behalf of each with respect to all aspects ofthe project. Toth and Associates: Brian Om Owner: 1.2.3 The Consultant shall submit, or coordinate with the Client to submit, a schedule for the performance of the Consultant's services. This schedule shall include requirements for information to bc furnished by the CIient. 1.2.4 The Consultant shall be entitled to rely on the accuracy and completeness of all information generated by the Client. Section 2- Fees and Payments 2.1 Fees and Other Compensation 2.1.1 Client shall pay Consultant a lump sum fee of 5% of the actual expended grant funds for the FEMA 361 Safe Room project described in this Agreement. For purposes of this Agreement, the term "actual expended grant funds" shall mean those expenses incurred by Client that are eligible for reimbursement for the design and construction of the FEMA 361 Safe Room project described in this Agreement under current FEMA guidelines. 2.1.2 In addition to tile fee as described in Section 2.1.1, Client shall reimburse Consultant for all reasonable out-of-pocket expenses incurred in· the performance of Consultant's D services under this Agreement. However, it is not anticipated that out-of-pocket expenses will be incurred under this agreement. Therefore, if any out of pocket-of-pocket expenses arise the Client will be notified in writing prior to incurring any expense. r'+46'WL·Pirch,# Page 4 of 6 PacSellg· 19 alibyT *.1 -2-air 3 2.2 Payments on Account 2.2.1 Invoices for progress payments for the Consultant's services shall be submitted, at the Consultant's option, either upon completion of any phase of service or on a monthly basis; provided, however, that the total fee (not including reimbursable expenses) shall not exceed the fee stated in Article 2.1.1. Invoices shall be payable when tile client is reimbursed the Consultants fees per the grant agreement and shall be considered past due ifnot paid within 30 days after the reimbursement date. 23 Late Payments 2.3.1 A service charge will be charged at the rate of 1.5% (18% true annual rate) per month or the maximum allowable by law, whichever is less, on the then total outstanding balance . ofpast due accounts. Client shall pay to Consultant its reasonable attorneys fees incurred in collecting all amounts due under this Agreement if Client does not pay the fees when due as are stated herein. Section 3 - Miscellaneous Provisions 3.1 Termination and General Provisions 3.1.1 This Agreement may be terminated upon written notice by either party to the other, but only if the other party fails to materially perform its obligations hereunder and such failure 0 continues for a period of thirty (30) days after such notice; provided, however, that if such failure is of the nature such that it cannot reasonably be cured in thirty days, then a reasonable time shall be added if the failing party begins to cure such failure within such thirty day period and diligently pursues the same through final cure. 3.1.2 This Agreement shall bind the Client and the Consultant, and their respective succes;ors and assigns.. This Agreement is a fully integrated document that may not be altered or amended except by the written agreement of both parties. 3.1.3 Neither the Client nor the Consultant shall assign, sublet or transfer any rights under or interest in (including but without limitations, monies that may be due or monies that are due) this Agreement, without the written consent ofthe other. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Provided, however, that nothing contained in this paragraph shall prevent tile Consultant from employing such independent consultants, associates and subcontractors as he or she may deem appropriate to assist in the performance of services hereunder. 3.1.4 The Consultant and Client agree that the services performed by the Consultant pursuant to this Agreement are solely for the benefit of the Client and are nof intended by either the Consultant or the Client to benefit any other person or entity. To the extent that any other person or entity is benefited by the services performed by the Consultant pursuant to this Agreement, such benefit is purely incidental and such other person or entity shall not be deemed a third party beneficiary to this Agreement. 3.1.5 If any term or provision of this Agreement or the application thereof to any person, 0 property, or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons, property, or ./.·IN' i., ...·: i*,I '. Page 5 of 6 'Packet Pg. 20 ' n 4- tM,wt,cv . = I 04 circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 3,1.6 The waiver by one party hereto of any breach by the other of any provision of this Agreement shall not operate or be construed as a waiver of any other (prior or subsequent) breach by the breaching party, and waiver of a breach of a provision in one instance shall not be deemed a waiver of a breach of such provision in any other Attachment: TOTH SAFE ROOM AGREEMENT (1139 : Safe Room-Project Manager Agreement Signing) circumstance. 3.2 Dispute Resolution 3.2.1 If any party hereto has a claim against the other party arising out of or relating to this Agreement, such party shall give written notice to the other party of the nature of tile dispute with reasonable detail sufficient to describe the relevant issue (the 'Notice"). Within thirty (30) days of the Notice, the parties shall engage in a mediation administered by the American Arbitration Association in accordance with Commercial Mediation Procedures in effect on the date of the Agreement. The parties shall share the mediator's fee and any AA.A filing fees equally. The mediation shall be held in the place where the project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. If and only if no settlement is reached at the mediation as stated in this Section shall either party be entitled to file a lawsuit in a court of competent jurisdiction. 0 3.2.3 This agreement shall be governed by and construed in accordance with the laws of the State ofMissouri without regard to principals of conflicts of laws thereof. 0 Page 6 of 6 4 'R®»tlpgr,3% 3 MEETING All ENDILE-'5 Note: we request the following information in case we need to contact gou. Thank goul Date: 6*1(13 Meeting Name (11ease pne J i,_41 11 (/4,44 Name (fleas* print) Comi>ng/Title Compang/Title business Address Cits business Address citg F'hone number rhone number J Clk)ad€8 DO| • bo•\ emaiA address 11 address emai, 4/OFUPPL' 413_ _OlaRLes /fs*444 Name Crl ease print) I »me(flease print) CompangTitle Compang/Title business Address Citg business Address 0141 oj 5,95 k.£ 1 4, 141 0, rhona number !'hone numbqr 7 Y--2- 6-144 Konnt_k,1 1(;bE-b'Flall. CM,u emaiA addresS email address 34 551« Name (fl ease print) Name Crl ease print) Compang/Titlf CompangTitle 816 /Jac(70 R p -*ak umness Add, (Litij 5usiness Address Cit31 47- 9 -f#bG ress rhona number rhona number Elil address email address MEETING A-11 ENDEE-'5 Note: We request the following information in case we need tocontact gou. 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Date: Meeting: Wa.n Jo- iv\ayfans Otis A-?PL€94-1-d l Name(rl ease pilne Name Crl ease print) CompangTitle Compang/Title business Address 09 business Add ress Citg rhona number rhone number emaiAad& email address re55 -.inpgj E;% MON'i\4* M q oip' ne (Ilease£:9) Name (M easePEne Compani;/Title 'CompangTitle Business Address Gig business Address 0,31 rhona number rhone number emaiJacki ress email address --13»gilf 1 -Nt»rer\. 00)e, N\\ k.td DeN'&4 0401 Name (flease print) Name (11ease print) Compang/Title Compang/Title business Add,ress 00 usiness Address Citu rhona number rone number ,1 add ress email addre55 63 MILTING A- 1 1 ENDLE-'5 Note: Werequest the following information in case we need to contact gou. Thank gou! [Date: Meeting: A-lcik -8£rr- 9 5 N,(/4 +Ch (*·fk Name(Mease print) Name (M ease print) owt,H*.Cal,A-lg- 'Ulwt<-03£.ute, ufpes, CompangTitle Compang/1-itle Business Address Citg business Address Citg 840-7 (40 311 G /0 flw&{Ud U Broneot©COA Yhone number hone number rqi 7 y yo-9976 email address emaiA adAress Jer-r l>31 bsort 44-C 971 f F lA- me (flease print) Nadjfrl, print) lease /_ruIOU)# 'J CompangTitle CompanB/Title 3ZOG Ed€u Co,»163; Ozox·K busbas/\cld ress Citg business Address (Litg (9 119 5&9-2546 hone number rhone number jertvujils°.1 ec»3.,Alf'=X. BE-t emai* addiress email address A le,4 4o Ke, )414 4/9 Name (flease print) Name iyEase print) 1 441. OVM,f 2.At O UlF\¢'f CompangTitle Compang/Title usiness Addre55 (30 business Address Citg 461 0 HA,k 4 draner 4;,1 01-liouw / 8 (kner Thone number fhone num 6er 547) 434- 5995* (411) {034- 3995- il acid ress email address MIZE-TING Al 1 LNDE.E.,5 Note: we request the following information in case we need to contact gou. Thanlluet,-.45 b,0 20->1- « t, -i-NOM,5 St&-l€ r '21.1 Ni 61-Li N 66e47-l Name (Mease print) Name (rl ease pdnt) Cka.,IC ty'rike Repi.4/ rr\*Not. L-rd op d,611-i.NlomE Title Compang/Title (fb 88*\57 4(014£,Alunuill-1 9fq 1 05 147 /60 S -Spolunt omean9/ 5usiness Address 00 business Address Citg 14\-7 443 162-f 4 0- 4476 -2-526 rhone number rhone number do.Mpt-0.-5kip,rke 611aAoo· co„ Mil--(NG,%1=977% ® @»ED#66'EL, iuer email address emaiil add ress {02&\ <9-82-er AUL easa.int) Name Crl ease pdne Compan9/ Compang/Title Title A- 0,2, e Ds v ILL€, £0 business Address Citg business,f:!dress (Zig 749-2 046 rhone number rhone number A-\Maller@ iren,Con email add ress email address flvMel# K.q le DA-vy J -r 7-9 Kek Name (Mease print) Name (rl ease print) Compang/Title 31 5,3. bl...,.ag,z. Compan8/itle N k 41,4,-YVU> 65¥/ 4 business Address Citg / business Address Qitg 4/7-114 - &53'4 1IHI 8,-,Ar. Reljy: 21 QJ-m1. 4 rhone number rhone number (PS'732 6 j q .g re dj @3 YA-Ao , 49 m -Q«>4 @,po..e,p00-7 - C W email address address C a MECTING Al I ENDLE-,5 Note: We requestthe following informationin caseweneed to contactijou. Thankgou! Date: Meeting: f CM Hoo,|Ev' Name Crlcase print) Name (11ease print) CHABPIOWS- P MAKWE Compang/Title Compang/Title TS,1 f u5 1-{WY 160 6 91€KABE business Add ress Citg bUSiness Add ress 6® 01,7) 3-79- og-81 rhone number rhona number . rooney .tom 2-€3ma i '· Com emai11 add ress emaiil add ress M i kt 22. //a- j,-J Name (Fl ease print) ne (rleas-print) Compang/Title Compang/Title 15# 1 94(te- 1-\:t,JQ# 05 fE>v-4/40 business Address '08 business AdelIlress Citj 4/1 63 + 5-936 Fhone number rhone number An\Le.%«1)«YAL©<%)_jma;|.cnj emaii! add ress email address G e v, Buled ease Name (rl ease pdne) Name Crl print) Compang/Title Compan/Title 691 #cuY KE Folki.4 Ko business Address (Litd business Address Citg 40 739 61D r rhone number rhona number 1 emaiAact& Mil add ress Iress C. - ZI - r- -/.I-'<,15 Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 0 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, July 1, 2013 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name · - ·· . Title- 1 : E 1 " i 'Status:. 3 2 Arrived: Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Administrative Assistant Present 8:55 AM Kay Brown County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Common 2 0 Road District. There were no minutes or financials to approve. Motion/Vote - 9:00 AM Common I & Common 11 Road District Bid Decision - Bid Decision-Chip & Seal The meeting was attended by Commission Secretary Cheryl Mitchell and Common 2 Road District Supervisor Brent Young. The County Commission met with Common 2 Road District Supervisor Brent Young for a recommendation for chip and seal, hot mix, base rock, cold mix, micro seal and asphalt. Mr. Young presented the following recommendations to the County Commission. Cold Mix Hot Mix Chip and Seal Clever Stone $ 48.00 per ton Hot mix laid/Quarry Pick up. Blevins $ 58.00 per ton or $ 6.00 a ton (Made at road barn) $ 50.00 $ 52.00 AWARD 0 Journagan $ 54.30 per ton $ 54.00 FOB July Term Monday, Julyl,2013 8:55 AM APAC Crack Fill Donalson .90 pound .37 Yard Microseal and Carbonseal (Only bid) Cold Mix FOB Delivered Young/Kerans .52.00 a ton 55.00 9.50 ton (Made at the road barn) Brent Young recommended Clever Stone and Journagan for the base rock materials that are nearest to the project site. Presiding Commissioner Lou Lapaglia called for a motion to approve the recommendation an award the bid. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Christian County Commission Bid Opening - Bid Opening-Greene Hills Estate Road Project The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan Planning and Zoning Administrator. The County Commission opened bids for the Greene Hills Estate Road project. There was only one bid submitted from Leo Journagan Construction of Springfield, Missouri. Chip and Seal (20 foot wide) unit price $ 42.35 - Total Cost $ 81,989.60 Asphalt (20 foot wide) $ 56.05 - Total Cost $ 108,512.00 Concrete - no bid submitted Julia Maples, the Commission Secretary requested County Counselor John Housely, to review the bid information prior to awarding the bid. 21Page July Term Monday, July 1, 2013 8:55 AM The Commission will review this later with the County Counselor. Presiding Commissioner Lou Lapaglia called for a motion to table the meeting to a later date. RESULT: TABLED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Todd Wiesehan-Planning & Development Discussion - Acceptance & Disposition of R.O.W. from MoDOT-Hemlock & Hwy 160 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Administrator for Planning and Zoning. The County Commission met to review the acceptance and disposition of R.O.W from MODOT for Hemlock and Highway 60. 0 Todd Wiesehan said the county has received the acceptance and disposition of the Right-of-Way of Hemlock an Highway 160. An order was drafted by County Counselor John Housley to deed over property to Ayres Propertly for $ 255.00 which will cover engineering and recording costs. Todd Wiesehan will handle the quit claim deed to Ayres Properties, LLC and ensure that the egress and ingress is deeded to Venture Communications, LLC. Todd Wiesehan said the county will retain the middle section and 50 feet of road to be maintained by the County Road Districts. Presiding Commissioner Lou Lapaglia called for a motion to accept the Right-of-Way deed from MODOT for Hemlock and Highway 160 and to approve Order # 7-1-2013-01, appointing Todd Wiesehan as the Exoffico Commissioner for the conveyance on this specific project and to file the disposition of land to Ayres Properties, LLC. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Christian County Commission & Treasurer Agreement - Banking Documents Per the Depository & Banking Bid Award The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen 31Page 1 July Term Monday, July 1, 2013 8:55 AM Matthews, County Auditor Sam Yarnell, Collector Ted Nichols, County Counselor John Housley and Ozark Bank officials: CFP Dan Mathenia and Karla Divan, Recorder Kelly Hall, Chief Deputy Payroll Clerk Tom Lawson and Chief Deputy Norma Ryan. The County Commission met with County Counselor John Housley and Ozark Bank CFO Dan Mathenia to discuss the signature cards, the depository agreement and the wire transfer agreement. Eastern Commissioner Ray Weter said Thursday morning there was a document left on his desk that was forwarded to him. Commissioner Weter said he previously spoke with the Treasurer and there are questions on what signatures should appear on the checks for the school funds. The Treasurer currently has the Recorder of Deeds sign the school checks. The Missouri State Statutes state in section 54.190, should the Treasurer fail to make the settlements with the schools, the responsibility will be left to the County Clerk. It is clear that it mandates that the Treasurer and the Clerk of the County Commission are to sign the statements, thus the signatures on the school fund should be resolved. The Treasurer had given this to the County Counselor and a letter was sent on June 26, 2013. Unless there is a precedent, what was set an interaction with the Clerk and the Collector and are we stepping outside our boundaries. Treasurer Karen Matthews said the statues clearly define the Treasurer as the one that handles the school funds. The Treasurer said she surveyed seventeen counties and all of them have the Treasurer as the sole signer for all checks. She said one county had the Collector as a secondary signature. Ms. Matthews said she has had the Recorder signing check since last August. The Treasurer is the only elected official that is bonded to the extent to cover the funds. She referred to the changes made in the banking depository agreement with the County Treasurer and the Treasurer's designee. Treasurer Karen Matthews asked the County Commission would they like to be responsible for $ 12 million in checks that which continues to increase each year. She said the Commission is not bonded to the extent that she is. The Treasurer said she has designated another office holder and her deputy to sign her checks which is Recorder Kelly Hall and her Chief Deputy Judy Trupp. 41Page July Term Monday, Julyl,2013 8:55 AM 0 Julia Maples said no one knew who the Treasurer has designated to sign checks. The Treasurer asked the Commission if they know the designee for the other offices? The County Counselor John Housely said he had worked through the depository agreement and received an email from Julia with a request from the Treasurer concerning the signature cards for the bank; particularly the school funds. County Counselor John Housely stated he looked through the statutes regarding signatures for the school funds and found nothing that states the County Clerk has to sign the school checks. He asked why is the signature changing to the Recorder of Deeds from the County Clerk? He said he is not saying the Treasurer is required to have two signatures, but why are you changing from the County Clerk to the Recorder of Deeds. Presiding Commissioner Lou Lapaglia said he is glad there is a second signature. The Treasurer said she could have her signature and have her deputy sign the checks. The Treasurer said in August 2012, the Clerk changed the signature card for the election account from the Treasurer to Tom Lawson, Chief Deputy Payroll Clerk and she then changed the school account signatures to the Recorder and her Chief Deputy. The Treasurer would much prefer Kelly to be a cosigner and there is no statute that requires two signatures on checks. The school checks do not require the Treasurer to appear before the County Commission. The Treasurer received an opinion from Blackwell and Sanders stating the Treasurer is the only signature needed. It would be easier to be the sole signature but you make the policy. Eastern Commissioner Ray Weter said the County Commission does have the privilege of making policy. Eastern Commissioner Ray Weter said there is nothing in the statutes that gives any guidance regarding this matter. Western Commissioner Bill Barnett said Commission Secretary Julia Maples put a lot of work into this banking agreement. 51Page July Term Monday, July 1, 2013 8:55 AM Western Commissioner Bill Barnett made a motion to have the Treasurer and her designee either Holly or Kelly to sign the school checks. Presiding Commissioner Lou Lapaglia expressed appreciation to Ozark Bank for their excellent service over the years to the County. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:30 PM Jason Stutesman Discussion - Emergency Payroll Meeting Re:Pay for County Road Districts The road department wanted to address payroll and the previous Friday when there was a power outage and the employees were sent home. Jason Stutesman said there are several road district employees that worked during a week when a holiday occurred and they were paid straight time rather time and half. When they are called out to plow the roads on Christmas Day, it is difficult to get the guys to go out and clear the roads. Eastern Commissioner Ray Weter asked Jason if you are referring to accruing comp hours at time and a half. Jason Stutesman said for example, an employee takes a vacation day during a week when a holiday falls in the same week the vacation day is paid out to complete the forty hour work week. Especially with a holiday week we give them straight time for working and not receiving holiday time. Presiding Commissioner Lou Lapaglia said you have to do the job at hand and that is what we are here for and in an emergency the Road Districts are called on because that is part of what we do. Western Commissioner Bill Barnett asked the other Commissioners for their opinions because they don't get paid. Presiding Commissioner Lou Lapaglia said they couldn't work because there was no electricity and phones did not work. They were not at fault; they came to work but were prohibited. Jason Stutesman said their needs to be a separation between the employees that work 8 to 4:30 and those that work through 24 hour or ten hour shifts. Mr. Stutesman said it is difficult to make a final decision when you are working with two separate departments. Western Commissioner Bill Barnett said some of the people came back and worked. Presiding Commissioner Lou Lapaglia said some of the road department and the deputies have to be out during an emergency. ---1. 61Page July Term Monday, July 1, 2013 8:55 AM D Jason Stutesman asked, what do we do about Friday when people are scheduled to work and worked? Presiding Commissioner Lou Lapaglia suggested for everyone that was called back in, they will be paid straight time and receive comp time for the hours they worked on Friday at half the rate. Eastern Commissioner Ray Weter called for a motion to pay those that worked on Friday to be awarded comp time at half the rate. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:00 PM Billings Special Road District Agreement - Intergovernmental Agreement for Sales Tax Pool Fund Disbursements The meeting was attended by Commission Secretary Julia Maples and Donna Osborn of the Christian County Headliner News. The County Commission approved the Intergovernmental Agreement with Billings 0 Special Road District to disburse a total amount $ 33,000.00 from the sales tax pool for the IGA. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:10 PM Garrison Special Road District Agreement - Intergovernmental Agreement for Sales Tax Pool Fund Disbursements The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan Planning and Zoning Administrator. The County Commission approved the Intergovernmental Agreement with Garrison Special Road District to disburse funds from the sales tax pool in the amount of $ 26,250.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:18 PM County Commission 71Page 0 July Term Monday, July 1, 2013 8:55 AM Contract - Approve the Banking Agreement, Wire Transfers, and Signature Cards The meeting that was held at 11:00 am did not include a motion to approve the signature cards, the wire transfers and the depository agreement with Ozark Bank. Presiding Commissioner Lou Lapaglia called for a motion to approve the depository agreement, the signature cards and the wire transfers. RESULT: ADOPTED [UNANIMOUSI MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 1:20 PM The Court House will be closed on Thursday, in observance of Independence Day. The agenda meetings were completed and the Commission will reconvene on Monday, July 8th, 2013. 0 040*rwl-t· Presidin*omlipis;ionG¢- Lou Lapaglia V,Out Eastern Col]missioner Ray Weter 11.tto Gw04 D C Western Commissioner Bill Barnett 0 81Page b. 3 Bid Form Contractor Name: 260 1.uau AGA*) Cal Address Line 1: 2003 C.Cke,4,2· Acl :1 1 ' P' 7- p Address Line 2:544-•- 12-0,> Sf"i#Jge/1 ir Phone Number:%69-722.2. £>se m Entail: a.u},15..6):jou•.r..r-. Co..# 2 a, Christian County Greene Hills Estate-Road Project Itemized Line Item Description Units Quantity Unit Amoui 0 Bid L.F. # Price No. 1 Chip & Seal (20-Ft Wide) Option /936 LF 42.3£ --1. 1'. Bid No. 2 Asphalt (20-Ft Wide) L.F. # Option /936LF 64,9£ 341 Bid No. 3 Concrete (20-Ft Wide) L.F. Option NO Bi 4 02®r + Completion Date We acknowledge receipt of the following Addenda: Addendum No. Date 1 Ay·,-A##gb 6 1 24//3 0 m?!84#r4-42,8.3..r:$@r€,·ti,T ' .3 : %%489(.ge.%,Rg.$1¢2 =·212*7:/*-dO:10.U'.t..Iu. 0 Contract Period: Date of the Award through completion of the project. The bidder hereby declares understanding, agreement and certification of compliance to provic he items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees thE upon receipt of an authorized purchase order from the Christian County Commission or when i Notice ofAward is signed and issued by the Commission, a binding contract shall exist betwee Y he bidder and Christian County. Signature required below confirming understanding of this N statement. 0 Doing Business as (DBA) Name Legal Name ofEntity/Individual Filed with IRS for this Tax ID No 2 LEOJOURNABANCONAT.00.240. : LEO JOURNAGAN COMET CO, WJC Mailing Addr903 E. CHESTNUT EXPWY. #1200 IRS Form 1099 Mailing Address SPRINGFIELD, MO 55802 LEO JOURNAGAN CONST CO, iNC rri·.- eA.r--,•iIi-r-···.-fil' ..·iiI.r, City, State, Zip Code City, State, Zip CoheSPRINGFIELD, MO 22802 0 Contact Person Email Address N 0 1 Z 4-·J (12 'I t V· r•··- -:: 3 ,-- 3. JOI·IN AVIEW,111 VPrm [AS , Phone number Farnllmber U 4 n 839 -13 5- 3 4-I 1 869 7 42- 1 ·m. Date 111 C -2 6 -/3 U) Printed Namel Title JOHNAVIEW, 111 VP/TREAS 0 All prices and notations must be in ink or typewritten. No erasure permitted. Mistakes may be : crossed out and corrections typed adjacent and must be initialed and dated in ink by person sigr d bid. After the bid/proposal opening, a vendor may be permitted to withdraw a bid/proposal prior to 1 2 award at the sole discretion ofthe Commission ifthere is a verifiable error in the bid/proposal a < enforcement ofthe bid would impose an unconscionable hardship on the vendor. This withdrai will be considered only after receipt of a written request supporting documentation from the ve] ir. Withdrawal shall be the vendor's sole remedy for an error other than the obvious clerical error. 3 Withdrawal of a bid/proposal may result in forfeiture ofthe bid/proposal security. Page 3 of 11 Mufic>x:fau-%'JE,* ,>7¥10 « Pe.eacket£Pgm:1019 A '4'%'Nl•.fk•IMNeeZ#8. :ii sey .·. I 41•6:6?-- *WAA&£21,2.·d'222 *22«·*t,141&ariTamidwdUU99€3:.A.»Uf3!.*1414*:I#W.;42>4=a*.as-NA2GNK€38%22&§62*1bM&*dit«2*394 m©62266-0:2*212 9*34@r e* 0 Allen Wilson Frorn: Julia Maples Sent: Wednesday, June 26, 2013 9:49 AM To: Allen Wilson Subject: Greene Hills Attachments: Addendum 1-Greene Hills Estates.doc 11- &1 1 Julia Mapies Admin forChristian Count:g Commission 100 W. Church Street Room 100 Ozark, MO 65721 Work: 582-4300 Fax: 581-5924 countycommission@christiancountymo.gov 3 D 1 0-2,vi·'*r'*ti#U.€*Fo:,riw. 399*ktifg*d.,7233 -M e-*= %649....-M*»©9 , Me#*#40*#ad" i.' r*-· ·* .···4 4*4#SWAW**Mibr,UNLED€M·*.4*'2*2·>·':44.7•243.NUp ,¢ .. D Addendum 1-Greene Hills Estate The following inquiries were made and the answers provided below: -. i a What are the concrete specifications? Base rock is the same for asphalt or . concrete. The required concrete thickness i * Urban residential or rural design? Rural residential e Is this project tax exempt? yes & How do I bid by linear foot w/cul-de-sac? The measurement for the cul-de-sac will be . measured to the end of the cul-de-sac. The g additional square footage for the cul-de-sac 9 shall be considered incidental. E 0 kke.-he€Fght# ji#f£49@% 0 '-1-Zoil' NO./ ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: July . 2013 SUBJECT: Appointment of Ex-Officio Commissioner for Christian County, Missouri, for the conveyance of an interest in certain real property in the City of Highlandville, Christian County, Missouri to AYRES PROPERTIES, LLC WHEREAS, the State of Missouri, acting by and through the Missouri Highways and Transportation Commission has conveyed by Quit Claim Deed certain real property to Christian County, Missouri, consisting of certain right-of-way adjacent to U.S. Highway 160 containing 0.04 acres, more or less, legally described as follows: 3 SEE EXHIBIT"A" ATTACHED HERETO and WHEREAS, to facilitate vehicular traffic for certain businesses along an outer road of U.S. Highway 160 in Highiandville, Christian County has agreed to sell and convey to AYRES PROPERTIES, LLC the real property legally described on Exhibit "A" for payment by AYRES PROPERTIES, LLC of the sale price of Two HUNDRED FIFTY-FIVE & NO/00 DOLLARS ($255.00) ; and WHEREAS, in consideration of the conveyance of the aforementioned real property, AYRES PROPERTIES, LLC has agreed to execute an Ingress-Egress Easement and Maintenance Agreement to the real property described in Exhibit "A" with Venture Communications Group, LLC, which owns real property nearby the subject property, to improve access and traffic flow of motor vehicles across said easement to their respective properties; and WHEREAS, Section 49.280, RSMo., provides a county commission may, by Order, appoint an Ex-Officio Commissioner to convey or dispose of any interest in real estate belonging to the County; and WHEREAS, the Christian County Commission elects to appoint Todd Wiesehan as its Ex-Officio Commissioner, to execute a Quit Claim Deed for the 0 )tilphatig¢¢895)3 REFG25;.PE441,64x.4. ,„¢f . 32$3*Q· ,12:iuitfi·:,2#1/ 0 premises legally described in Exhibit "A" attached hereto, to AYRES PROPERTIES, LLC. NOW, THEREFORE, in accordance with the foregoing terms and conditions, Christian County, Missouri shall convey to AYRES PROPERTIES, LLC the interest In the above-described real property by a Quit Claim Deed executed by its Ex-Officio Commissioner, Todd Wiesehan. IT IS HEREBY ORDERED: Todd Wiesehan is hereby appointed as an Ex-Officio Commissioner of Christian County, Missouri, to convey the interest in real property legally described in Exhibit "A" to AYRES PROPERTIES, LLC. Done this |9'day of July, 2013, at /0:3, o'clock A-.m. CHRISTIAN COUNTY COMMISSION YES 7 -1-1.3 Presi@g Commissner DATED Ul- 11 ) .-VL J YES 1.1 -13 3 Ray W6ter DATED E ern Commissioner as A.2. ©auiC+ 6 - YES DATED gill Barnett Western Commissioner ATTEST: A.4 Kay 011/n Christian County Clerk 23385-000\ 536631.doc 0 *IRIBi@i#0%14@ *8*?r¥2424% „2„.I EXHIBIT "A" INGRESS - EGRESS EASEMENT AND MAINTENANCE AGREEMENT THIS AGREEMENT entered into this day of July, 2013, by and between AYRES PROPERTIES, LLC, a Missouri limited liability company C'Grantor") and VENTURE COMMUNICATIONS GROUP, LLC, a Missouri limited liability company ("Grantee"). Grantee's address is: 570 Boardwalk Blvd., Bossier Citv, Louisiana 71111 WITNESSETH: WHEREAS, Grantor owns a tract of land in Christian County, Missouri legally described in Exhibit "A" attached hereto and incorporated herein by this referenced; and WHEREAS, Grantee owns a tract of land lying south of Grantor's above- described property; and WHEREAS, Grantor is executing this document as a conditional grant of easement to Grantee, and the parties enter into an agreement in writing to commemorate their agreement as to their respective rights, duties, and obligations relating to the easement rights being granted. NOW, THEREFORE, in consideration of the sum of ONE AND NO/100 DOLLAR ($1.00), paid by Grantee to Grantor, the receipt of which is hereby acknowledged, and the mutual covenants and grants herein contained, Grantor does hereby grant to Grantee a perpetual non-exclusive easement for direct vehicular and pedestrian traffic, the right, privilege and authority to pave the surface with concrete and thereafter travel on and across said real property, for the sole purpose of both ingress - egress over and across the tract of land in Christian County, Missouri, legally described in Exhibit -A". Said grant is conditioned and made on the following terms and conditions: 1. Use of Easement Area. The easement hereby conveyed shall be used by the Grantee solely as a driveway, turning area and way of access for motor vehicles to ingress and egress Its commercial property located on a tract of land lying south of 1 8%341 5+24. 4*450 -Uts@7.3...ti"i e,macketeg:21591 '14%ti.44:, aq,·r*>t .'dis,rlb.*hs 3%%lit* Grantor's above-described property. The easement and rights granted in this easement are not personal to Grantee, but rather appurtenant to the ownership of Grantee's property which lies Immediately west of the property described in Exhibit "A" attached hereto. 2. Location of Easement Area. The entire area of the property described in Exhibit "A", shall be available for Grantee, its agents and employees, business Invitees and licensees·to utilize to drive motor vehicles across and over to gain ingress and egress to Grantee's real property located to the west thereof. 3. Reservation of Rights. The Grantor reserves the right to use the Easement property, or grant other non-exclusive easements or licenses that do not interfere with Grantee's use, or increase the wear and tear on the paved surface of said Easement area. Grantor further reserves the right to cause the area of the Easement to be dedicated as public right-of-way without the consent of Grantee, and any such dedication and use of the Easement area as a public road or right-of-way shall be conclusively deemed to not violate or interfere with any easement rights granted to Grantee in this document. 4. Maintenance. Reoair & Care. The parties covenant and agree that as consideration for the grant of the ingress - egress easement to Grantee as set forth herein, Grantee agrees to pave the entire area described in Exhibit "A" which a minimum of seven (7) inches of concrete over a five (5) inch aggregate based. After the surface of the land described in Exhibit "A" has been paved, the Grantee shall exercise due care in operating any motor vehicles, equipment or machinery across the Aud,11111CI N. WI UC I # 1 - 1 -9. 1 J-v 1 11.11••w- - - 11 -y . i ww z i , -r- . r,vvwr- paved surface so as not to damage or cause excessive wear and tear on the pavement. The parties further agree that the Grantor shall have no obligation to construct, perform maintenance, repair, or replace the paved surface across the land described in Exhibit "A", or otherwise keep it in a serviceable state of repair. 5. Waiver; "AS-IS. WHERE-IS" Condition. By signing this document and accepting the benefits of the rights granted hereunder, Grantee accepts the easement area in its "AS-IS, WHERE-IS" condition, and waives and releases the Grantor from any liability, obligation, damage, or claim of any kind whatsoever relating to the condition of the Easement area, whether apparent or hidden, now or in the future, and further waives any right to require the Grantor to maintain the Easement property In a safe condition. 6, Damage to Pronertv. Grantee shall be responsible for any injury or damage to the Easement property or Grantor's property, and shall be liable for any violations of any federal, state, or local requirements, including any environmental laws, in each case attributable to the Grantee's use, improvement, maintenance, repair, or replacement of the paved surface of the Easement property. The provisions of this paragraph shall be specifically enforceable by the Grantor without the necessity of demonstrating an adequate remedy at law exists and damage to the Grantor's real property shall be presumed to be irreparable harm. In connection with any such action, the Grantor shall not be required to post a surety bond. 2 %?Fac,9*4H9416:* *-5, :.»t>e«Ilt/>./*/ 7. No Impediment or Interference. No owner of the above described tract of land shall cause nor allow any building, structure or other improvement to be erected or maintained on the easement area described in Exhibit "A" that would Interfere with free and unimpeded use and enjoyment of the rights of easement and access herein conveyed. 8. No Disturbance or Interference with Grantor's Propertv. Grantee's use of the Easement area shall not give any rights to enter Grantor's adjoining property contiguous to the property described in Exhibit "A", nor shall Grantee interfere with the Grantor's use and enjoyment of the property described in Exhibit UA . In the event any act of Grantee in using the Easement property causes any change, disturbance or damage to any part of real property described in Exhibit "A", the land and any improvements on such adjoining property shall be promptly restored by Grantee to their condition prior to such use by Grantee. 9. Subiect to Public Rights, Record Interests and Pre-Existing Easements. The above easement and rights created under this document shall be subject to all public rights-of-way and all prior easements of record or as now located. 10. Easement & Rights Apgurtenant to Real Estate. The easements, covenants, conditions, obligations and rights herein contained shall be appurtenant to and run with the land described herein, and shall inure to the benefit of, and be binding upon, the parties hereto, and their respective heirs, assignees, agents, and successors in interest and title of the respective parties, and shall be reflected in any future instruments of transfer. 11. Recordation & Termination. Unless otherwise canceled or terminated as provided herein, this document, and the rights and obligations hereof, shall be perpetual. Each party agrees to execute any further document reasonably required to · carry out the terms of this document, and shall include a provision referencing this document in any future deed, lease or other grant of rights in their Tract. This Agreement shall be recorded by Grantee with the Christian County Recorder, and the easement(sh obligations and rights granted herein shall not be relinquished, vacated, altered, or extinguished without the prior written consent of both parties. 12. Severabilitv. Whenever possible, each provision of this Agreement will be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement is held to be prohibited by or invalid under applicable law, such provision will be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of this Agreement. 13. Inurement. The benefits and burdens of this Agreement shall inure to the benefit of and be binding upon the parties and their respective legal representatives, successors, and assigns. The rights and obligations set forth in this Agreement are Intended to run with the land. 14. Execution. This Agreement may be executed In duplicate by the parties and each executed copy thereof shall be considered an original. 3 WITNESS OUR HANDS THIS DAY OF JULY, 2013. "GRANTOR" AYRES PROPERTIES, LLC, a Missouri limited liability company By: Printed Name: Its: STATE OF MISSOURI SS COUNTY OF CHRISTIAN On this day of July, 2013, before me personally appeared , to me personally known, who, being by me duly sworn, did state that he is the managing member of AYRES PROPERTIES, LLC, a Missouri limited 0 liability company, organized under the laws of the State of Missouri, and that the foregoing instrument was signed and sealed on behalf of said limited liability company by authority of its Members, and the said acknowledged said instrument to be the free act and deed of said limited liability company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal at my office In ., Missouri, on the date last above written. Notary Public (Printed Name) My Commission Expires: 4 9*49.'£ $.*..2>€p," ..... ./ Fieacket32#818** *JA#.Ii........471 , t.>NI/'. 1. %@«* 0 "GRANTEE" VENTURE COMMUNICATION GROUP, LLC a Missouri limited liability company By: Printed Name: Its: STATE OF MISSOURI SS COUNTY OF CHRISTIAN On this day of July, 2013, before me personally appeared , to me personally known, who, being by me duly sworn, did 0 state that he is the managing member of VENTURE COMMUNICATION GROUP, LLC, a Missouri limited liability company, organized under the laws of the State of Missouri, and that the foregoing Instrument was signed and sealed on behalf of said limited liability company by authority of its Members, and the said acknowledged said instrument to be the free act and deed of said limited liability company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal at my office in , Missouri, on the date last above written. Notary Public (Printed Name) My Commission Expires: 23385-000\ 536644.doc 0 5 ./.%%.70$2@g•.I#.I ....# I 419.Packettp.alf!99 1*408 ....44 EXHIBIT A (as referred to in this Ingress/Egress easement) A tract of land in the Notthwest 14 of the Southwest M of section 12 Township 25 North Range 22Wgst betng more pattlcularly descrlbed as follows, Commencing at a standard ONR aluminum monument which Is the SW Comarof Section 12 Township 25 North Range 22 West; Chance N70°48'3312; 1122.39 feet (N74'38'59'E, 643.3 foot; thence N67°11'59'6, 581.82 foot Dued) to a point which lies on the Route 160 oente,line at station 831+24.74: thence NG'50'1074, 1,060.04 feet to Roul€ 160 centmline station 820+74.70; thence 880°03'60'W, 105.78 foot to a steel marker with SHD placard lying 105,78 feet (105.0 foot Dgod) dght of Route 160 centerline station 820+74.70 (820+76.0 Deed): thence 69"090293,59.44 feat to an Iron pin with cap elamped MODOT, 106.60 foet Iight of Route 160 centerline station 821*42.24; thence 69°09'02'E. 64.01 feet to The Point of Beginning, an Iron pin with cap stamped MODOL 107,34 feet right of Route 160 oenterilne station 821+85.13: theme 69•09'02°E, 63.62 f#at to a stiet maiker with SHD placairi, 108.21 feat (108.0 feet Deed) rfght of Route 160 centedine station 822+51.06 0822+50.0 Dead); thence N40'67'03'W, 100,44 feet to a steel marker wilh SHD plaoard, 169.98 feet (160.0 feel Deed) right of Route 160 cente]!Ine station 821+65.67 (821•85.9 Deed): thence 876°43120"E. 57.26 feet to the Point of Beginning, conlalning 1080 square feet (0.04 acres) mom or lea The centelline of Route 180 is described as follows. Commenclng at a standard aluminum monument Which Is the SW Come r of Section 12 Township 25 North Range 22 West thence N24°09'07°E, 1976.64 feet to a point on Route 160 centortne at station 816+68.33 for the Point of BegtnnIng of said Route 160 centertlne; thence 89'66'lone: 1456.41 feet to Route 160 centerline station 831+24.74 for a Polnt of Tenniallon for said Route 100 centerline; thence 870°48'33°W, 1122.39 feet (867'11'59"W. 581.82 feet; Ihence 874°38'59'W, 643.3 feat Deed) to the SW Comer of Section 12 Township 26 North Range 22 West, Grantee. by accoptance of this oonveyance, covenints and agrees for itself. 115 successors and assigns, to Eillow known or unknown unlity facilities currently localsd on the propellywhatherof record or not, to remain on the properly, and to grant the current and subsequent owners of those facilities the right to maintaln, construct and reconstruot the facilitles and their appurtenances over under and across the land herein convoyed, along with the dght of Ingress and egress acrose lhe land herein conveyed to and fern those ullities. 23385-000\ 536630.doc R..3*'€022 94€.„11142%. 4 + 3 Efacket-Pg.201* 91.JED*2122244222E11:821 . #. :t ·y i= v{.T . 21:*:1 324 t:. - ,:.-141:.-:-r..IU...i-foL R 0 Banking Agreement 0 THIS AGREEMENT, made and entered Into this 1st day of July 2013, by and between Ozark Bank a banking corporation organized and existing accordingly to law, hereinafter referred to as "Bank" and CHRISTIAN COUNT 2 MISSOURI, a political subdivision of the State of Missouri, hereinafter referred to as "County"; WITNESSETH: WHEREAS, as authorized by law and pursuant to the provisions of Chapter 110, RSMo., and by Order of the § Christian County Commission made the f day of July, 2013, Bank was selected as the County depository for all g, funds in the custody of the Christian County Treasurer, Christian County Clerk, Christian County Recorder of De, f n and the Christian County Collector of Revenue; and m Co WHEREAS, Bank has deposited funds and/or securities In accordance with Chapter 110, RSMo.,; NOW, THEREFORE, the parties do hereby mutually covenant and agree as follows: 1. Commencing on the 1 day of July 2013 and ending on the 30th day of June, 2015, with provisions for extension through June 30,2017, Christian County shall deposit with Bank the public funds described in the Request for Proposal for Depository and Banking Services dated May 28, 2013. 2. Bank agrees to provide depository and banking services in accordance with the Depository Agreement f attached hereto as Exhibit "C' which is based upon the County's request for Proposal dated May 28,2013, and 1 & Bank's Proposal submitted to the County on June 20, 2013, copies of which are marked as Exhibits "A" and "B" J C respectively, attached hereto and Incorporated herein by this reference. E ' 2 3, Interest to be paid on collected balances shall be specified In the Bank's proposal. 4. Fees to be paid, if any, for Bank's services in maintaining County's banking accounts and transactions shall t as specified in Bank's proposal. % 5. This Agreement shall be binding upon the successors and assigns of the parties hereto. (3 49*b*,-3*to!GUM®;3$!44¥rl*Of *Paqk*teg:1214: I I WErit%:1%*.b traD*6:*1Wmti2,22**P:'D:WAW;UNAVT#2431#KQE:+21 5,'d1at2,2124:AT.;2%7.·27:n=Pa:ft)%,49*432:yarm-1&4%-WjuemA'te,9·*g,ev..rAVE);ai€*4·96P.·it';F€i«324291¢j,Et mi¥111% !1ijSk.,is=,4..t67&: 63 DATED: '7- (-18 By: 420£· ar Its: 9 51* ( CPO DATED: 7--/-/3 e ;sioner DATED: .-/- /2 72% *01)*6 BB arnett. Western Commissioner A. A DATED: 1-1- L) KWA 41:24. Ray Wete# Eastern rommissioner DATED: 1-1-13 902 343.44, Ted Nichols-Colldctor of Revenue DATED:046 / 10 1 3- .A,£-f| 2;6(Au,j*- en Matthetvs-County Treasurer 1/no 3 DATED: 7-/r/3 €1)( A A.A Kelly Hal©Recorder ofDeeds COUNTY CLERK Signing as a participant and attesting others signatures: T..1. Kay Brol&h APPFOV%0FO FORM: John 1/HousM, Attop!* at Law 901 S/Louis Street.3(8;'floor Springfield, MO 651#36 Phone: 417-866-7777 Fax: 417-866-1752 (3 Elpacketegj22.' 4 z A..'i:Al/*4.4. *+1 · .- Ub#a*twwth#kt?@dikall»&3'&02 .** 22 LW«0··3Bkketgga512 adu:,04$4'65Lge#e.th,41 1117>92$$*6*449.%411102*10·h*2951,:'"t-'41'11*'-16 1%4.:' D 3.6 The County Treasurer reserves the right to reject or request replacement of any security pledged. .i m 3.7 Safekeeping recelpts for pledged collateral and securities shall be delivered showing description, cuspid number, maturity, pledged par value, and market value. m 3.8 A listing of acceptable securities under Missouri law is included in this proposal as Exhibit "2". 1 C 2 SECTION 4-ACCOUNT SERVICES v 4.1 The depository shall provide regular business teller service and availability of branch facilities for deposit E The depository shall provide a method for after hour's deposit. g. C} 4.2 Deposits can be made and shall be considered same day business until 3:00 p.m. It is antidpated that thE £ be one deposit per day per account except during peak tax season (last two weeks of December when more 2 than two deposits per day to the Investment Account may occur). 2 E 4.3 Pre-encoded, pre-printed deposit slips and checks for each account listed in Section 1 hereof, shall be Z provided to the County at no cost. 8 2 4.4 Designation of one bank officer for communication and investment purposes. 4.5 The Bank shall provide any necessary MICR encoding requirements to County's check printing system. 4.6 A CD Rom (or other media accepted by the County} shall be provided monthly with images of all checks I cleared and deposit items. Software necessaryto view and print any item shall be included with the CD. A sample CD shall be provided with the proposal. O 4.7 The County shall be able to transfer funds between accounts at no charge. 2 E 4.8 Funds availability schedules shall be provided with the proposal. 2 4.8.1 At a minimum, the County is to be given credit as collected funds for all Items cleared through the Bank 2 the same day as deposit. P 4.8.2 Items deposited that clear at institutions within the same Federal Reserve region shall be considered collected within one business day at a maximum. N .. 4.83 Incoming wire transfers shall be credited as collected on the day received if received by or before Z 3:00 p.m. 4.9 The County Treasurer shall be the contact and working person by and between the bank depository and < 0 Page 4 of8 *¢a#*featt69 9 3%041,86.$11155..*W1MEUP*291*39*,'4'4*ce?*.2322*%1WkERJeyy>2/·«tEMA'.1,f»«5&2%$,FQL#:29:44'.r., fali:72% the Treasurer's accounts. The County Collector shall be the contact and working person by and between the bank depository and the Collector's accounts. i 4.10 Service charges on all current and future accounts shall be totaled and billed monthly to the County < Treasurer, Collector, Recorder of Deeds, and Clerk for their respective accounts. Cn 4.11 Any future accounts established by the County shall be computed under the terms of this contract as lot 2 as no new requirements are established by the County. Z m 05 4.11.1 Any new account that involves funds under the control of the County Clerk, or County Treasurer, that ' uses the County's tax identification number, shall be set up through the County Treasurer. B 4.11.2 Any new accounts involving funds under the control of the County Treasurer shall require the signatul of the County Treasurer and/or her designee. S 4.11.3 Any new accounts involving funds under the control of the County Clerk shall require the signatures of 0 1 County Clerk and/or her designee. 4.11.4 The County Treasurers' accounts for the County will be required to have three signatures with the ° 03 County Treasurer and the County Clerk or their facsimile stamp as two and one of the three County F 00- Commissioners or their facsimile stamps. The Treasurer's School account is required to have two signatures i * being the County Treasurer and her designee. The CERF account Is done online through ACH transfers and a 2 be performed by the Treasurer or her designee. Please see Exhibit "3" in its entirety. 4.11.5 Any new account that involves funds under the control of the County Collector that uses the County's Z identification number shall be set up through the County Collector in cooperation with the County Commissi and notification of the County Treasurer. 4 0 4.11.6 Any new account that involves funds under the control of the County Recorder of Deeds shall require i signatures of the Recorder of Deeds and her designee. E 4.11.7 Any new account that involves funds under the control of the County Collector shall require the signatures of the County Collector and his designee. 2 C SECTION 5-ONLINE BANKING SERVICES Under the proposal submitted by the bank and incorporated herein as Exhibit "1", all online banking services st 2 be provided underthe following terms and conditions. The costs shall be calculated pursuant to Section V oft[ * Proposal Response Form and the Proposed Cost Schedule and billed monthly. ' ™ U Z 5.1 The County currently has electronic banking services via the internet to the depository bank foruse In E processing wire transfers, stop payments, ACH processing, remote deposits capture, account transfers and account balance history. Routine account transfers can be set up one time and generated upon request k Page 5 of 8 *imifeattrfi *49+42>Fa1-al * j#jl·„4,*gp ,13.9?·erwedd.ic-2173,2.5....t)5..0,4.,7¢,·7%·41.9443.&··-4,1*t.e·41.30, i..1:iy-.0,•·ic;.4,+4+-.634$.23*:rlktia;;26*66,3:0.·, .v2O22%2.jtt&22*12#kit15 4 '·24 --<- 47*-,· re,9*.».9:'40*S -'.Man*6'0:24.45.t,6,69$94'?r:.494.'-t*¢alia€: - »49,91'*.t-23;k,7-72*UJ....1,11\,1.4 T ,+ 2 ' ' %]Ird?lly *:tr 2.*filid 0 without reentering data. 5.2 The County has the ability to download checks cleared data on demand for use in account balancing. Thi: - currently done daily for the investment account and can be done for selected periods on any account. 5.3 The proposal form contains request for a proposal for electronic banking services which addresses the following: C 32 5.3.1 The depository's ability to provide interactive services through the internet that allows account balanct % Inquiry, account transfers, ACH processing, stop payments, remote deposits capture and wire transfers. Plea ca Include setup charges, on-line charges, monthly charges, per transactlon costs that are In addition to or in Ilei §' traditional costs quoted in this proposal. 0 5.3.2 Detail whether memo post information is available and whether entered data is accepted immediately ' batch processed by the depository at a later time. Detail how much history Is available (i.e. current month, p, 5 month, 6 month, year etc.) and whether or not query processing is available for specified date ranges. 2 S 5.3.3 Detail whether downloaded flles will contain current information, prior day transactions, or Z weekly/monthly batch information. If downloading files directly Is not available, detail proposed alternatives O.e. magnetic tape or diskette transfer) and charges associated with the alternative. Approximately 50,000 8 items will be downloaded per year. g 5.3.4 Provide a minimum of two references of current users of your electronic banking services proposed. 2 SECTION 6-OTHER SERVICES E 6.1 Five (5) safety deposit boxes are currently being utilized by the County Assessor, County Treasurer, and tl g County Clerk. Safety deposit boxes costs shall be charged as detailed in the Depository Proposal for Christian County Public Funds of Exhibit "1". 6.2 Incoming and outgoing wire transfers initiated over the internet shall be billed at the rate In the Propose, 5 Cost Schedule attached hereto. SECTION 7-COUNTY COMMISSION AND COUNTY AUDITOR VERIFICATION OF ACCOUNTS < 7.1 The County Commission and the County Auditor shall have access to the Christian County Treasurer's € Accounts for the purpose of verifying account balances. That verification shall be through and by the authort 2 of the County Treasurer in the form of going online to the depository Bank In the County Treasurer's office. E N 7.2 The County Commission and the County Auditor shall have access to the Christian County Clerk's and Z Collector's accounts for the purpose of verifying account balances. The Bank will be given permission from ti· E County Clerk or County Collector to release a full account record being copied and/or given to the County 2 Commission orthe County Auditor upon request. < Page 6 of8 spi;£>I'1£ S»N're.'i. 4.0. Packet,Pg2282.41 k €•,t·,·re¢$,u440 .slt;, iu>:4,. ##444Wf121*:>:;* SECTION 8-WIRE TRANSFERS AUTHORIZATION-POLICY STATEMENT n 8.1 All wire transfers are to be handled by the Policy Statement-Wire Transfers Authorization as signed by the 1 County Treasurer, and the County Clerk (payroll) that was certified by the County Clerk. Said statement is E a attached hereto and referenced In Its entirety as Exhibit "3". t SECTION 9-MINIMUM REQUIREMENTS 9.1 Bank must remain a banking corporation Incorporated under the laws of the State of Missouri or the Unitt R States. U) 9.2 Must maintain its home office or full service branch within ten (10) miles of the Christian County Courthouse. 9.3 In addition to all other charges previously detailed, County shall pay charges as outlined in the Proposed Cost Schedule attached to this Agreement. IN WITNESS WHEREOF, this Agreement and the Incorporated attached Exhibits has been executed in the nar of Christian County, Missouri, by the Presiding Commissioner of the County Commission duly authorized pursual t1 to Commission order date July 1, 2013, in the name of Bank by the officer duly authorized by the Board of 3 C C ) Directors, allasofthedmandyear herein first above written. d Loyapaglia, ii /Commissioner V-' .r·L.U Bill Bett, Western Commissioner Uc. Le -3396ir Ray Wedr, Eafiern Commissioner COUNTY CLEF" -' ing as aparticipantandattestingothers signatures: u. Blim 41-11 *'72, Cay Droy n «DD lityv Ma K'ellv Hal#Recorder of'Deeds h 6© fl gd»)DA ei2 Ma*ets-Copaly Treasurer J p 091 <04 . T *AAJ TedIM lichols-CAlect€ofRevenue 0 page 7 ofs #*Ridlt·:R0D294 90>¢%.......:1..... A. I ws 1: _ . ..v :.42:..;ir 2.#1.2.Ukfix,2..p., 1 0*#392 0 Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose ofthe appropriation to which it is to be cnygea ana InaI tneim is an unencumbered balance of anticipated revenue appropriated for payment ofsame. JIc busan U. "Sam" Y art@ Christian County AuMor APP¤VED..0/DD Fg]}M: ---444 -1-UP' John W/fiduNQB 8itto t Law 901 S}/Louis Steelt th loor SprinEfield, MO 65 0 Phone: 417-866-777 Fax: 417-866-1752 Dan R. Mathenia, Senior Executive Vice President/CFO Ozark Bank Date: 1- I- I 3 By: dkaa LiLL Attest: ar 1 0- .'bi V ia 0 Page 8 of 8 *Packette.gk304 2 &d=.--*= .6 ,< Af,· .cli)*22&34&11&$6'2%9*345;DME4 4.·.p.4*ix>34:7©**22-3*se<*i.:„c.,*e0*.z .,.e.·*0:3,8*D,uis;,Acke·.,9A 499.4.4.e,te.M@MT;·,2*i.2,#Ni 1.1 %12:5195% r€¥4¥§*:@*b: Oi fl EXHIBIT 1 PROPOSAL RESPONSE FORM g DEPOSITORY SERVICES 2013 THROUGH 2015 % E 1. Complete the attached PROPOSED COST SCHEDULE. = C Proposed Cost Schedule has been completed and is attached. 6 0 · 2. Detail costs, procedures and deadlines associated with ACH payroll processing. Give comput & ACH cost for one bi-weekly payroll with approximately 200 potential participants. Detail 2 deadlines for Friday morning account crediting. 2 Ozark Bank can provide online ACH bi-weekly payron credit processing at no charge. The payrollfile woul· S need to be submitted to the bank by 3:00 PM two business days before the settlement date through our =0 secure online banking site. The access would need to use required security controls, follow an executed no 0 processing agreement, and would besubject to approved dollarlimits. 0 3. Please state proposal for interest calculation as outlined in SECTION 2 of CONDITIONS. Inter¢ Z ( rate paid on the accounts that are used to purchase United States Government (or agency 01 E the United States Government) security repurchase agreements shall be stated as a specified number of basis points above or below the most recent overnight Federal Funds Rate as E- published in Section C, Markets Diary, in the Wall Street Journal. Please consider including a Guaranteed Floor Rate of Interest in your bid. This will be given consideration in determining 95 our depository institution. 0 S Ozark Bank will pay interest on all Christian County checking accounts (currently 11 accounts: 4 for cot %· Treasurer, 4 for County Collector, 2 for County Clerk, and 1 for County Recorder of Deeds) and all Chris, % County savings accounts (currently 2 for County Collector) covered by the Depository Agreement. %· requested, rates are quoted in relation to the most recent Overnight Federal Funds Rate, as published in Wall Street Journal, adjusted weekly. The Overnight Federal Funds Rate is 0.25%. R C Theinterest rate will be tiered (based on the daily collected balancein any individualchecking orsavings % account). The first $10,000,000 in balances will earn interest atthe Overnight Federal Funds Rate plus 10 'ow basis points, with a Guaranteed Floor Rate of 0.35%. Balances above the first $10,000,000 will earn inten f atthe Overnight Federal Funds Rate minus 15 basis points, with a Guaranteed Floor Rate of 0.10%. Opent of additional County accounts for the purpose of maintaining individual account balances below $10,000,l 5 will be prohibited. Page 25 of 37 11}JiN-riff.*, f.- ¢21*Pabke€Pot,149 .&:& I-./0 * 434 I:Mihible«GE. lamg.,-»72.,1,&€1:490 WAZ¢*4 2,2414&,2 15·0*4:.- C;t.7,*1-11*»NA?AZOAD,«94&:,6*V4*.©·L-'4£):&42-921,1»·Ajb?!f»09·%492i;·:I»ar.3291©29-C>k=·45 Mii?JJLA.M 0 Below ls an example of a tieredinterest calculation using the Guaranteed Floor Rates. During peak tax collection period, the Christian County Collector Collections account might have a daily collected balance c $43,878,544.62. + $0.01 - $10,000,000.00 earns interest at the rate of 0.35% ($10,000,000 x 0.35% / 365 = $95.89 t $10,000,000.01 - $43,878,544.62 earns interest at the rate of 0.10% ($33,878,544.62 x 0.10% / 365 = $92.8 i 32 4. Please submit the proposal for compliance with collateralization requirements specified. Z m 08 Christian County funds deposited with Ozark Bankwill besecured by acceptablecollateral for public fund * required by Missouri statute. Market value of the collateral will be equal to 110% or greater of fund: a I deposit, less the amount that is insured by the Federal Deposit Insurance Corporation (FDIC). m. Cl CID All collateral will be held by a third party institution (currently UMB Bank, Kansas City, MC)}. e 0 Safekeeping receipts for pledged collateral shall be delivered to the Christian County Treasurer and £ 1 collateral shall be released by the third party institution when: % E 1) Authorized by the County through a statement signed by the County Treasurer or designated bai 1 (currently the Deputy Treasurer), or 3 2) Bank hassubstituted collateral ofthesame orhigher value. 1 m As the depository for Christian County, Ozark Bank would anticipate no changes to the collateralizan K , recordkeeping, reporting, and pledging/releasing procedures currently in effect. 5. ON-LINE ELECTRONIC BANKING SERVICES 2 a. The depository's ability to provide interactive access through the internet that allows N 0 account balance inquiry, account transfers, ACH processing, stop payments and wire £ transfers. Include setup charges, on-line charges, and monthly charges, per transaction O 35 that are in addition to or in lieu of traditional costs quoted in Part 1 of this proposal. * @ Ozark Bank can provide online banking services at no additional costwith the following features: < P Current day's activity 1 Daily balance reporting availableby 8:00 am the following business day m Detailed debit and credit postings Initiation of regular recurring wire transfers .. Initiation of ACH credittransactions Placement of stop payment orders .Q Multi-level security & Page 26 of37 0 B.*-C,WAI'h36U'I€*4X *4'k'. g?,24 212411*EP*E>% 000- f*»4%0054'#%f&44*Ati*MiF'*.475 »6·+1: 3:1-91%% .St?€i**11 L=,23·a 6? 0/41=?Jh 0,:ri»:*i· 9·LA5 4:izi,qi6 ,;C[1 4* m., 4 0 Subject to required security controls and approved dollar limits. b. Detail whether memo post information is available and whether entered data is accepted immediately or batch processed by the depository at a later time. Detail how much histor 4 is available (i.e., current month, prior month, six months, year, etc.) and whether or not m query processing is available for specified date ranges. f % m Memo post information is available online and credited to the available balance, the transactions art .6 then hard posted to the account during nightly processing which usually occurs at approximately 11:Ol * PM on weekdays. Transfers made onlineare effectiveimmediately. Ninety days of transaction histon % and 24 months of statements are available online. a c. The depository's ability to download files on demand from the depository computer to 2 County's network containing check clearing information. Include record format of 2 downloaded files and any costs over and above monthly access charges for this service. 2 Detail any costs associated with this service and above monthly account access charges. g Files can be downloaded from the internet Banking website detalling transaction and check informae m in either Comma Separated Value (.CSV), text format (.TXT), or Microsoft Money format (.OFX). TE & options are available for selecting a download date range: between two dates, since the last statem# & n m or since the last download. No costs are associated with this service.. .. ' 4 d. Detail whether downloaded files will contain current information, prior day transactions, c & weekly/monthly batch information. If downloading files directly is not available, detail ==m proposed· alternatives (i.e., magnetic tape or diskette transfer) and charges associated witl j the alternative. Approximately 50,000 items will be downloaded during the course of the £ Agreement. i Z E Downloading filesdirectly from online bankingisavailable, andthefiles willcontaintransactions pot %' through the prior business day. e. The depository's ability to upload ASCII files containing information necessary for ACH det § processing, include record format required for file acceptance and all costs associated witl file transfer for ACH processing. Detail any costs that are in addition to or in lieu of cost Z N quoted in Part A. of this proposal for ACH debit transactions. .. Ozark Bahk can receive properly formatted NACHAfiles with or withoutan offsetting record to our ont '00 banking siteforcreditprocessing atnoadditionalcosts. < Page 27 of 37 #MABB5r<*p'c> 4 **Packet?PoI#33.14 22©!Ii,Mies»'6;740 .46™235 :.6,3.W-jitST.*:*.',71(44(-W..'.,gttb.'291 .a:T,:2$4#.1'.+,,94.9-42:34'44?:fRE;AUNIN©JE:67.#f'jf#9..-'f Et»2:56.....+e.:,44£.' 0 f. Provide a minimum of two references of current users of your electronic banking services proposed. Christian County Treasurer - Karen Matthews m Christian County Collector-Ted Nichols C % 6. FINANCIAL STABILITY-Provide the financial data required. g Ozark Bank, originally chartered in 1906, has served the residents and businesses of Christian County 5 almost 107 years. The following table of bank performance ratios, peer group comparisons, . regulatory guidelines reflects the financial stability of Ozark Bank. a C> S As of March 31, 2013 (the most recent Call Report data provided to the FDIC): b CL 2 Ozark Peer Group Missouri Regulatory Ratio ' m Bank Average Average Guideline g 0 Net income (% of Average Assets) .33% .69% .89% N/A 0 Tier One Capital to Risk-Based Assets 19.52% 15.13% 15.16% 8.00% m Total Capital to Risk-Based Assets 20.55% 16.33% 14.88% 4.00% Peer Group Average: All FDIC Insured Banks with Assets $100 Million - $300 Million Missouri Average: All FDIC Insured Bank in the State of Missouri Tier One Capital to Risk-Based Assets and Total Capital to Risk-Based Assets are both significa % r stronger than Peer Group Average, Missouri Average, and Regulatory Guideline for "adequa , capitalized"banks. Net income has remained stable overthe last eight (8) quarters. Ozark Bank rem b a strong, well-capitalized community bank. E 7. Provide a copy of the most recent IDC Financial Ratings for this financial institution. Bankrate.com, 12/31/12 (www.bankrate.com) =*** Performing Bauer Financial Ratings, 03/31/13 (www.bauerfinancial.com) =**** Excellent 8. FUNDS AVAILABILITY SCHEDULE-Include a copy of your Funds Availability Schedule. Copy provided. Page 28 of 37 i-d'.'I..:I;el I..I. 0 9. BANK STATEMENT- include a sample copy of your bank statement. We have included a sample statement with one (1) online image. Statements would be identical to m current format received by the County. I m 10. Include a CD-ROM (or other approved format) with Sample images of cleared checks, .2 and deposit items. 06 We have included a sample CD-ROM with one (1) image. CD-ROMs would be identical to the curt format received by the County. = g Z. 11. Provide a detailed list of any exceptions to TERMS AND CONDITIONS. Regarding the proposed DEPOSITORY AGREEMENT: + 1 SECTION 2 -Investment i 2.1 and 2.2 specify thatinterest wili be paid on closing ledger balances. Ozark Bank will pay interest o & closing collected balances. .Z 0 2.2 includes the comment "Rates to be paid on all checking accounts and all savings will be the Overni m Federal Funds Rate + 27 basis points, with a guaranteed floor rate." 1 believe this is verbiage q inadvertently left in thesample Depository Agreement. Ozark Bank will pay interest atthe rate propc E in Item 3 on Exhibit #1. % m 2.2.2 specifles from time to time, County may desire to purchase government securities through the 4 depository. Government securities may now be purchased directly online atwww.Treasur,Direct.gov Thiswould bethe recommended process forthe County. 1 Section 3 - Collateralization: E 3.4.1 specifies that verification of replacement securities will be required prior to release in wri. 44. Substitution of securities is a simultaneous process, safeguarded by the third party institu· . Verification of replacement pledges prior to release would require twice the level of securities. 0 %4 m Bank would propose the current collateral pledging procedures be maintained. m Section 4 - Account Services: 4.3 specifies that pre-encoded, pre-printed deposit slips and checks for each account listed In Sectl € 1 hereof, shall be provided to the County at no cost. Ozark Bank agrees to provide the requested dei t 3 Page 29 of37 *70*ke¢#0350) -4 4 ./$/I.* 4iial;dN.4, i.e£,4 4*-s:w>Nrk 1 .: Un'KilsFd. 1 4%,y,¥I-:08 slips and checks at no cost up to a total annual maximum amount of $2,500.00. Orders 4 deposit s and checks which exceed thetotal annual maximum amountwilibe billed to the County at cost. 12. Provide a listing of business teller service locations and hours. Location Lobby Hours Drive-Thru Hours 106 - 112 N 7114 Avenue 9:00 a.m. - 5:00 p.m. NA Ozark MO 65721 Monday - Friday 1509 W. Jackson 9:00 a.m. - 5:00 p.m. 7:00 a.m. - 6:00 p.m. Ozark MO 65721 Monday- Friday Monday - Friday 9:00 a.m. - Noon 8:00 a.m. - Noon Saturday Saturday 1351 W. State Hwy NN 9:00 a.m. - 5:00 p.m. 7:00 a.m. - 6:00 p.m. Ozark MO 65721 Monday - Friday Monday - Friday 9:00 a.m. - Noon 8:00 a.m. - Noon Saturday Saturday 410 Massey Blvd 9:00 a.m. - 5:00 p.m. 7:00 a.m. - 6:00 p.m. Nixa MO 65714 Monday-Friday Monday - Friday 9:00 a.m. - Noon 8:00 a.m. - Noon D Saturday Saturday 13. Please state whether this financial institution would provide other County officeholders and departments, including, but not limited to the County Sheriff, Recorder, Circuit Clerk, Juvenile, Drug Court, Law Library, and Circuit Court, with checking accounts, and banking services based upon the PROPOSED COST SCHEDULE of Exhibit "1" of this Agreement. If not, please describe the costs for maintaining such accounts. C Ozark Bank will be pleased to extend the preferred pricing described on the Proposed Cost Schedult other County officeholders and County departments. 4 t 14. Include a certified check in the amount of $253,111.00 (One and One-half percent of the county revenue for the preceding year) made out to "County of Christian" as security to providing collateral. Check endosed. Page 30 of 37 iraEKREP.93..3*645.,4 f:. 'SM=Al ¥ I .aggi 0 PROPOSED COST SCHEDULE , 11 VOLUME E ITEM PROPOSED COST C Deposit Items - C No Charge w C Checks Paid No Charge tc Returned Checks No Charge i Account Transfers No Charge Stop Payments No Charge ACH Transactions No Charge * Incoming . No Charge Outgoing Direct Deposit No Charge = Wire Transfers No Charge C No Charge c Incoming C No Charge C Outgoing -C 0 Account Maintenance No Charge per month . Monthly Bank Statements No Charge per month 5 w/account analysis No Charge m C Security Safekeeping Safe Deposit Box-List size No Charge 2 and location with pricing 1 Credit card fees No Charge i Debit card fees No Charge other costs: itemized on . C C separate sheet of paper f C 0 Page 31 of37 4.'t *fmfe'#14:$'1$+*.Ni>Ii- 9*Racketteg)374 40..&»i--cr,ie¢. X ll'f. .f} 1»9y.NAA'.ee©ye.*F*keust4,05-·<.14+2-:Wa'¢y·it'ay·y&*¢litl:3.SK*FLNLAO.&*.4&stiyly,!Ri,ANNa:%**NMaD,EDWEM·EiUM+'.19•*At,mesgr.ERN··29,«·1#;·r =EUE&2214':DEMiX»a 0 OTHER FEES ITEM PROPOSED COST Deposited Checks Returned No Charge Recleared deposited items No Charge ACH Return items No Charge ACH File reversals No Charge ACH Item reversal No Charge Image copies of checks No Charge Research and reconciling No Charge Special statement · , No Charge Statements on CD No Charge Monthly internet banking fee No Charge 3 Page 32 of37 rn *picke'#*pohil?% '*Rt«*9,4-43%*4547 :it"',120@, 1 ...,49E.t..91#1*70»€«¢021.01€ 1•,mi:r#'r'®·e'M?14:*0232.:21=·00, -1*..'4,#6&0 0-*i*·FAM:492.4GiftM.v€*?a,<:4.3·i:T*82i.::5.7,2222.@22.:1*te.,#1*2?:6,3r,1' f#,biar 0 AVAILABILITY SCHEDULE For determining the availability of deposits, every day is a business day, except Saturdays, Sundays an, Federal holidays. Deposits made before 3:00 p.m. on a business day that we are open are available to =4 you on thebusiness dayfollowing yourdeposit. 2 4.8.1 Thecounty will begiven creditas collected funds forallitems cleared through Ozark Bankon ti. same day as the deposit. m 05 4.8.2 ttems deposited that clearatinstitutions withinthe fh Federal Reserve districtshallbeconsidez 1 2 collected onthefirst businessdayfollowing theday ofdeposit. t C Items deposited that clear at institutions outside the 8* Federal Reserve district shall generally 1 considered collected on thefirst business dayfollowing the day of deposit. Ozark Bank sends ai 'Q deposited items through Federal Reserve Bank of St. Louis and passes collected funds when C received. c 4.8.3 Incoming wire transfers shall be credited as collected on the day received (if received by or befo i 3:00 pin). C C 3 D Page 33 of 37 :£&*-Sg212. .'i*. 22.,99.keke943,94. ,4 9.40%« mt·RA· *:?0©54€23,503•ei:k:©;ra€f6%.·px,8.,:B:%424.4 .p..726:i€2€4*ZilidEM:2(2352222*&1:ilk:it:ia#::ftie:::.tr:TF.:97jit:6 //%¢Ed 3 Exhibit 3 Policy Statement Wire Transfers Authorization This statement Is provided to further clarify the depository agreements between Christian County Government 1 2 the County Banking service provider. The below clarification statements are effective as of the date set forth : below, until changed by County Treasurer or the Deputy County Clerk with the County Commission approval. 5 CERF-Summarv of Countv Contributions-KevBank E- The retirement program CERF (County Employees Retirement Fund) obtains funding from several different 3 sources. These funds which are deposited in a special County bank account shall then be forwarded to KeyBank g credit to CERF's' account. This process requires a wire transfer from the County bank account to CERF's KeyBanl @ account. This wire transfer is a predefined single purpose transaction, where the perimeters are fixed. The onl, 8 factor subject to variation is the dollar amount. The sources of funds (Employee Contributions) are the result of =0 payroll deductions and therefore results in a wire transfer each pay cycle. The sources of funds (Assessor late f€ 2 7) Collector merchant license fees, Collector delinquent fees, Recorder of Deeds document filing fees, County inter % and County Contributions) are received on a calendar monthly cycle and therefore usually result in a wire transf 9 each calendar month. The authorization to and responsibility for these transactions is assigned to the County E Treasurer, who manages the depositing and forwarding of these funds for the County. S EFTPS Pavroll Taxes The preparation of the County's payroll creates a liability of Federal Payroll Taxes that must be deposited in a f timely manner by the method required by the Internal Revenue Service. This process, called EFTPS (Electronic i Federal Tax Payment System), requires a wire transfer each pay cycle. This wire transfer is a predefined single purpose transaction, where the perimeters are fixed. The only factor subject to variation Is the dollar amount. 1 This transaction is accomplished by a Internet entry In the IRS EFTPS network. The authorization to and t responsibility for this transaction is assigned to the Deputy County Clerk, who manages the payroll operations o f C the County. Page 1 of2 §*Alig' 'Nawaf +.' 4'r4£6:*qu Al,4 *RaEM,ti.gE,044 &*fk*z@dR94iFdr4lct?SEhE#43?3%.WCOMAP..+1%%3@AF@¢*GUFFS&*PrE?2%11*3,21%3,1;¥@21236%3-2005:9fe:.6.1::,2..©ziesft,N/%i-3.3.0119*RE:-1,4.?9§9;8j©9*?Mtii@sPS·j·%21&3ti#2%itil7%4 0 AcH Credit Payroll Taxes The preparation of the County's payroll creates a liability of State Payroll Taxes that must be deposited in a time manner by the method required by the Missouri Department of Revenue, the Division of Taxation and Collectiot 1 This process, called ACH Credit (Automated Clearing House Credit), requires a wire transfer each pay cycle. This m= wire transfer is a predefined single purpose transaction, where the perimeters are fixed. The only factor subject £ variation is the dollar amount. This transaction is accomplished by an internet entry In the State ACH network. 1 The authorization to and responsibility for this transaction is assigned to the Deputy County Clerk, who manage g the payroll operations of the County, 2 d' 1 Dated: J 4% 4 2,0/3 0,1.Atit_, 9,118-1 . B karen Matthews-Treasurer of Christian County Q Dated: 4- * 2261,00» 2 0-Wy I , 20) 6 0- Thomas W. Lawson, Deputy County Clerk (Payroll) 0 S g I, Kay Brown, Clerk of the Christian County Commission, hereby certify the above and foregoing, to be a true and valid = statement ofthe Wire Transfers Authorization Policy, as of the day and year written below. 1 2 IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my seal, this .. D. Of 24 2013 *02.''.'' Kay Brown-Goun# Clerk ' 1*T¢) FORM: APPROVED John W.DI4usle>dornhy at Law 901 St,louis Stre# 20*loor Sprindheld, MO 05 Phone: 417-866-1777 Fax: 417-866-1752 <*- Page 2 of 2 ¢423+«Ut /Air* -b. G<3*Nt¢,f 4· kipacket.Pg:'41%12 4 24/64' 4,54-'.ey · 4¢33¢,,bit' *0 Ut·41*» BUN. b n·NUM.5-*, -L A k':Nk e m' 8979 /r-rfLI.oi#u;g:.Ap·*kj>69 '4,5·'·t·r-·.:C·*M¥ €·W:22€t?@AWD,Ae&Fr ..r 0 Order ofthe Christian County Commission g Ozark, Missouri J Date Issued: July 1, 2013 F % Subject: Selection ofthe County's Depository and Banking Services m 65 0 WHEREAS, Chapter 110, RSMo., requires all deposits of County money to be secured in a depository bank i selected by the County Commission pursuant to Section 110.130, RSMo.; and R 1 0 WHEREAS, the County Commission advertised its Request for Proposal for Depository and Banking Services - f banking corporations and associations who desired to be selected as the depository of the funds of the County 2 after receiving said proposals from certain banks doing business in Christian County, Missouri, and upon consideration of the factors set forth in Section 110.150, RSMo., the County Commission hereby selects the * County's depository. 4 0 NOW, THEREFORE BE IT ORDERED BY THE COUNTY COMMISSION OF CHRISTIAN COUNTY, MISSOURI AS 2 (- FOLLOWS: C m (A) On this day the County Commission of Christian County, Missouri, pursuant to the provisions of Chapter g 110, RSMo., does hereby select Ozark Bank as its County Depository for all funds in the custody - of the Christian County Treasurer, Christian County Clerk, Christian County Recorder of Deeds, and €'3 the Christian County Collector of Revenue. m N 0 (B) Ozark Bank has deposited funds and the security required by Section 110.140.2, RSMo. s (C) Christian County shall deposit with Ozark Bank the public funds described in the Request for g Proposal for Depository and Banking Services dated June 20, 2013 and the County Commission does @ hereby approve the Banking Agreement dated this date between the County of Christian and & Ozark Bank forthe period of July 1, 2013 through June 30, 2015, with the provisions F for extension through June 30, 2017. 32 This order shall be in full force and effect from and after its passage. e g Done this 1st day of July 2013. THE CHRISTIAN COUNTY COMMISSION , ' Lk.k.. 1-du Lapagli* Ij Bill Barnett Ray Wefer Presiding CommMsioner Western Commissioner Eastern Commissioner Kil.•*/*.in¢/.*# .Wih §9 REPacketeg&4207 21 td€.atn*%18**/ 4*4*NiA+t 'Jo I dod lonotue 941 ul 10!48!a paoki le!OOds @41 01 0[qu/Cud Woozio u jituo.1 liuqs uoiss!unutoo 041 010104 Pocioulle ,,v„ ilqltix:i[ uo 41.101 jos su slsoo 10*.Id poisonbo., s, 101.1,sta puoil leloods 9111 19 JUnottle BUipuni 041 SU 'ssol Ou puu O.lout ou '(00•000'EES) s.!ellop puusnotil aa!11-4341 01 11'nbo junotue tte oinq!.1 luoo II!& uo!ssnuttioo 241 'V :sxolloJ St! 09.18U uo.!smuumoc) 04) puu 10149!a pook[ imoods atit 'waulao,88 spil lopun uo[Sspultuoo 341 ACI popurg 9!11,0q M.lotd 021; 01 p.1050·I 41!/A 'salill!q!suousazI lupunuli[ 'E ·ODUOJOJoi Aq UINat[ poll!,Iodioou „v„ Uq!,IxpI po)['teut luoulqOBUB 041 uo poq!.Iosop st Iio!4Ai loofo.Id W=oANdulf pwo.1 6,10!&38!a PwoN 19!09[IS 011110 1500 041 u! uorssjuituo ot, A uoiled!0!1·led 941 muu!,p.tooo 01 si lueutoo.181? S!41 Jo @sodind 041 'asoadnd ' I 'SiwoIIOJ SU @a!88 sejued 041 '111@UIONS¥ Si,W Ul suo!,tnuesold@.1 put ses!Uto.id 'sluou@Aoo lutlintl! 94110 uoputop!.suoo ul 'BRIOi:jIHNH,L 'AAON VUOU132.120 5!41 jo suo!1!puoo pue sulial 0111 01 109[qns uuaiSold 010(!S lEo[) S,UoiSS,rUUU!0 3 041 up uo] iudion.,wd,toj uoituo![ddu s,mins.a peoiI imoodS 041 PeAoidde sult uoassguituoo gqi puu stoofoid p,ms Buipunj,10, suoilepuoututoool 511 pemulqns puy Slm,4s!P puoi lutoods puu somiudio!unul u301100 Jo Sloofoid @ouuumujuru pue uo,!lon.1 :SUOO pool Jo Bulpurg .IOJ Suo!100!Idde oqi pa/Mo]Ao.1 suq ieounvue gill 'SVGIHBm£ puu fule.180.Id MUVS }sog s,UOISS.!Wutoo ati, ui uoiled!0!1·tud ,10; ,looujfuo Ke/AI!0!H S,UOISS|Ultuoj el101 pollddw lo!·tisict peol[ 11!O3dS 041 'SVSIHA pue Luic·190·M NUIIS Jsoo s,uo!.SS!Uituo o ©IR„.lolieu!9194) loofoid u uo Buipun.J OP!Ao.Id 01 sltteul@Aoldut! OUP!·tq pug pwoj .toJ poll·louuuo xgl solls Op!/A/hunoo 041 pun xel soies anueAN luiouoB s,/hunoo umjs!.140 Jo uoll.lod w oinqpislp 01 uo:SSpUUIOj 911.10,; klunoo uuns)110 ui, slolasip pwo.1 lu!00[ls puu soil!11;dim,unut u!81'00 Jo 1!Joueq 941 0, oq pinom A, •SV&REIIA puu :sugz.,10 1!0111 Jo Rm Jo &1!lunb 0111 puu osuodsal Ko uailloulo 'Klojes O!1qnd '4,Muou O!tuottooe mu jilptj 01 X:Unoo uups!.140 Ul sPEO·1 Jo 31·10/mou 94, BuFAoidun Jo pooil uouttuoo 041.103 4@Al:madooo '110& 01 10!·usla Peoll lupeds puu uo!ssnuuloo eqi .IO, Allunwoddo uu sluesardel VOI s![It pug '00!AJOS UOUILUOO JO 4111,093 JO luoulaANduq O.Iqnd Aug Jo uopu.todo .Io uomsInbow t...1&111'IC].6. LU 1/ 13/n-Wl.....90 WV"i•·• 'uopongsuoo 'luotudoloAop 'Buluuuid 0111 .loi muls sit to suo!$!Aipqns tgo!1!lod 10430 q),w O11339dooo pue 100.nuoo 03 R;un00 JO 'lows!P poo.1 Ieioods '/hiled!0!untu Kitu gzpoipne '02·OL uopoos 'soinims POS!A01I pnoSSIFIL elil puu Uolininsuoo 1.InoSSE.w 941 10 '9 I uo!1009 'IA 010!1·1V 'SVIH2IHAk :Hili[SSJIN.LIteL ·Spoo.1 10 3(,toalau s,j(Junoo oill Jo oouuualu!.But pue luoul@Aoidul! 011 1 Jo @sodind mil JoJ C,lop ls!(1 POON im.oods„ se 01 pono,p,1 .10#Bulwaq) OLI'[EZ uo!109S 'solnluls pos!.Ao-H pnoss!!Al 01 luens.ind poziUUS.ID 101.Uslp Peov [eloods u '.LORLLSICI CIVON UVIOE[dS SDNE'rUE[ 0111 pUB („UoSS.ulutob„ se 01 pe.11©Jal JOUUu!.0.194) Uotss.UUU10[) ,(lunoo si! 49no.ni, puu Kq flu!*u 'piloss!* Jo 91045 om 10 Xlunoo ssep puooos u 'IMROSSIW 'AiNROD NVI.LSIMHO uoomaq Pull A '£102 ' Jo Kup -31- 61111 014 pateltle pUU Oplut '(„Vol„ 101:Dule.104) ,LN2IHIWIRIDV RI'VHS ISC 421}AINHRAODHWILNI SIH.L INCID,VOINNOV PIVHS 1,SOO 'IV.IN:IMINH21[AOERI:[INI ...9,4/0 4<;§//*-/pjly. 111&891#ji:gle £"l:Bd le?loed,lk :, r·f«: ..,%,4.-,t..u.. #' District in the amount of tile funding amount authorized by the Commission within thirty (30) days ofthc parties' execution ofthis agreement. -1,941111,9,1,. kil- 1,-,R-waimit, Wri -M' I '---1 ' --•¥'¤--' B. The Special Road District will be responsible for the remalnder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The Special Road District shall be solety responsible for any cost overruns of the balance of its project described in Exhibit "A". C. The Commission agrees that all funds remitted to the Special Road District pursuant to this agreement may be comingled by the Special Road District with othcr similar monies deposited from other sources. The Special Road District agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the Special Road District's project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the Special Road District to the County Auditor, at no charge, on a quarterly basis during the period of this agivement. The Special Road District shall also provide tlie County Auditor with other financial records or documentation as he or she deems necessary to verify tile funds disbursed by the Commission to the Special Road District have been spent only for lawful purposes ofthe Special Road District as more specifically described in Exhibit "A". 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not bc obligated to keep the constructed improvements or roadway in place if the Special Road District, in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the Special Road District shall maintain the improvement for alt purposes as a part of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission. 4. General Indenendent Contractor Clause. The Commission and the Special Road District who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and the Special Road District each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission or the Special Road District. 5. Indemnitv, A. To the extent allowed or imposed by iaw, the Special Road District shall defend, indemnify, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or peiwonal property, or to a person for any matter rotating to or arising out of the Special Road District's wrongful or negligent performance of its obligations under this agreement. B. The Special Road District will require any contractor procured by the Special Road District to perform work under this agreement to carry commercial general liability insurance and commerciat automobile liability insurance from a company 1 1 Page 2 of4 I te P....tl:43./.r..4 lisegalm!8¢Ek: authorized to issue insurance in Missouri, and to name the Commission, and the Special Road District and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 por claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions ind Profession Registration, and published annually in the Missouri Register pursuant to Section 6537.610, RSMo. C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6, Miscellaneous. A. The Special Road District agrees to pass such orders, ordinances or motions as may be necessaly to implement the terms ancl conditions of this IGA. £ B. This Agreement sets forth the entire agreement between the parties and fully supeisedes any and all prior and/or other contemporaneous agreements or 5 understandings between tlic parties which pertain to the subjectmatter hereof. C. This Agreement may only be modified by a written instrument executed by the 5% parties hereto. q D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document, 7. Notices. All notices, demands, and approvals required under this agreement may be 0 3 personally delivered or sent by certified mail, postage prepaid, return receipt requested, CD addressed to the individuals identified in the heading of this ICIA, or to their successors, Z B at the addresses listed below: CIwistian County Commission 2 ATTENTION: Lou Lapaglia, Presiding Commissioner -1 Christian County Commission N too W. Church Street, Room 100 i Ozark, MO 65721 Telephone: 0 17) 581-2112 J1 Facsimile: (417) 58!-8331 c Email: christiancounlycommission@christiancomitymo.org 0 & Billings Special Road District ATTENTION: Danny Garbcc P. 0. Box 328 g Billings, MO 65610 g 0 Inge 3 01'4 7441?W** r:?•t841999% k 6 '«14. 1,}':I......2,1..... \_/ IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the Billings Special Road District have caused this Intergovernmental Cost Share Agreement to be duly executed by tlicir proper officers, duly authorized by their respective Commission or Board, as ofthe day and-year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective repres°Ytatives, successors and assigns. CHRISTIAN COUNTY, MISSOURI, BILLINGS SPECIAL ROAD DISTRICT BY AND THROUGH ITS CHRISTIAN COUNTY COMMISSION Al f9 f B#*Mlt •d-e b By?tj G.u. ofthe '--Lo Capa@Ti, 1?'j'tnggimmissioner 3,00.4 1¥'co Board of DirUtors By: Address: Kay Wet Eastern Cotimissioner 94-Box 32.2 A 8214·45 .MO emt 65-&/O ATTEST: Bill Barnett, Western Commissioner Address: 100 W, Church Street, Room 100 3*w,d, GArd,e.e- , Secretary CJ Ozark, MO 65721 COUNTY CLERK: Kay Brown APPROVED y TO 80RM: John W/116119]oy,[Cp,!Rty 0unselor 23385-000\ 531799.3.100 Page 4 or4 33*ha" - 1®449944 62£10- 4 L ,ex Attachment: 2013 IGA-Billings Sp. Rd. (1144 : [ntergoverrnntal Agreement Tor bales l ax rool runa ulsoursemenis, Billings Special Road District Danny Garbee, Sec, / Treas, l Approval of Rock, Asphalt, & Seaters from the March 6th, 2013 Bid openings The Secretary Recommends the following Bids be Accepted for 2013 At the March 14th 2013 regular Board Meeting. Journagan Construction For Hot mix Asphalt laid for $ 50.80 per tn. Donelson Construotion For Micro Seal at 2.95 per. Sq. Yd. Blevins Asphalt For single coat chip seal using MC 3000 011 for $1.40 Sq, Yd. Single coat with District supplying oil for $0.57 Sq. Yd. Cold Mix Asphalts will be at Foremans Discretion since the three mixes use Different Blends. The Foreman will use what he feels fits the application at hand & closeness to job site. The following blds are accepted, Young / Kerans 49.25 / 52.51 Blevins Asphalt 47,00 / 51.60 Clever Stone 51.00 Blevins Asphalt HMA FOB for 57.00 . Location close for district. Rock and Gravels will also be at Foremans discretion between Clever Stone, And Bailey Quarrles Due to avallabillity, type, and location to job sites within the district. See attached sheet for pricing. 3-14-13, 8;15 p.m. the Road Commissioners all approved All bids listed above for 2013, I L-,i ..... 0/17;MAy 9:8;Liz*f: 4.#thpae*:4;M·' '45*267'Pale 4*6&6JG 0- OO O 0 1,5 r LD U) h g'bo ' 000000 1 to M h CD h CO 520.h 10) to L> 0 100 B! o UQ Q 40 0 to 2 62 0 0 maiddoo.- fo N -,9 -Fi d 2.a 00 LO g.8 hh a ·- e <0 O to O CD 00 d 4 O 0 to 09:fOON DOr- r"EN,0 RcJ,<4 -0.-00 3 0 to to I UD 5 - km It: r. c E! 00 9 9 10 0 NNWN 00 m2 h c. h ": CD to *e E 2%25:292 U-6 %f Emooao 'o<(20'99 68 3 It. ec,co o ,A -I'if ) LOUDe) 000000 M.holou> .04,1010 2013 Gravel, Asphalt & Chip Seal Bid ResultsFrom March 6 th 2013 opening 2 - 0 0 co d 4 4.20 6 .. r r r to o m E 0O >- LL r Y 3 %3 02 0 000 0 &0000000000 6 0 C. N ir, 111 0 Cri ¢4 9 ni '00000000000 2q900000100 < u. M A 4 4,4,4 t• = 3% d: m 0 0·N; 6 §830 ey-ge--13 - 2160.-b11 *2NON &: m •-N•-N.R 1%litill-0112*49% E" E§§&&2 *8 9-0=06-Zo@GEE .Ed 22000-.i 8 82!EN'EEN:ME'BEE 0.5.eEG O.91 M. 010 Omm CIO OWNOO III Ohjlj.0,215'0 0·0 11 1 , AtiN63*BibijFi su• 5*tc.gES} .+..<.41A.4.4...1 .. (0-3 Journagan Construction Co.,Inc . 1/ 3003 E. Chestnut Expy. 11I11• 11111ll Suite 1200 Springfield, MO 65802 I / 1. 111/ 417 869-7222 Invoice 10523 Bill to: Job: 13107AW BILLINGS SPECIAL ROAD DISTRICT 2013 BIllings Special Rd. PO BOX 328 306 NE MAIN ST BILLINGS, MO BILLINGS, MO 65610 orialul : t·*n) 'PM Invoice#: 10523 Date: 05/31/13 Customer RO.#: 50.80 Extension Payment Terms: NET DUE 10 DAYS Salesperson:ALLEN WILSON Customer Code: BILL01 Remarks: ·· ·. Ciuantitq > Descriptioh· ' U/M · Unit Price 1,753.300 5/24 Asphalt In Place TN 89,067.64 1,818.700 5/28 Asphalt In Place TN 50.80 92,389.96 246.890 5/29 Asphalt In Place TN 50,80 12,542.01 Subtotal: 193,999.61 Total: 193,999.61 (3 print Date: 058¥13 page: 1 tt'if# 4 U# rAtef. .2- / C. :09.iBd le)toed*i #3 .It.......'/$ % 0*J#kt*RHQRJ. 42. »f Journagan Construction Co.,Inc 3003 E. Chestnut Expy. 'Ouriftill-I.m Suite 1200 Springfield, MO 65802 CONSTRUCNON/AGGREGATES 417 869-7222 /taill ,1,11:glit. 6-V 1 / 16//1-1/1.111 '80 WP. .BU. < 1 177 1 71.l,-,18W#1 1, 3%91 n j¥wgi,•wi WH' .O ' UA 1 Wwl 1 -1,- 1-1.,MU'4 ••g•••.b•19,6,•• Bill to: 10525 Date: Invoice 10525 Unit Price Extension Job: 13107AW BILLINGS SPECIAL ROAD DISTRICT 2013 Billings Special Rd. PO BOX 328 306 NE MAIN ST BILLINGS, MO 65610 BILLINGS, MO Invoice#: 05/31/13 Customer P.O. #: Payment Terms: NET DUE 10 DAYS Satesperson: ALLEN WILSON Customer Code: BILL01 Remarks: Quantity i Description· - U/M 346.100 5/30 Asphalt In Place TN 50.80 17:581.88 90.320 5/30 Asphalt In Place - Other TN 50.74 4,583.18 Rd, Close to Bank O.00 Subtotal: 22,165.06 Total: 22,165.06 rlnt Date: 05/3713 Page: 1 291:92¢ijnlo.ea11 DATE (MMOD;YrrY} ACOR[y CERTIFICATE OF LIABILITY INSURANCE 4/29/2013 THIS CERTIFICAm 18 ISSUED AB A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTAMVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: 1, the cerlficato holder Is an ADDITIONAL INSURED, tho policy(las) must be endorsed. If SUBROGATION IS WAIVED, sublect to the terms and conditions of the pollcy, certaln pollcies may require an endorsement. A statement on thls coitincate does not confer rights lothe cottlficate holder In lieu of such endorsementls). CONTACT PRODUCER NANCI Brad Miller Barker phillips Jackson EFF° em, (417)887-3550 . Not (417)887-3232 1637 8 Enterprina Ave An&m.bmiller@bpj. com PO Box 4207 INSURERIS)AFFORDING COVERAGE NAIC I Springfield MD 65804-4207 ,suiteRA:Travelers Insurance 25615 INSURED INSUREHU Midwest Builders Casualty 13126 Leo Journagan Construction Co., Inc. INSURERC: 3003 E Chestnut Exp #1200 INSURBRO: INSURER O : Springfield MO 65802-2590 INSURERF : COVERAGES CERTIFICATE NUMBER:CL1332708470 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELON HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THEI TERMS, EXCLUSIONS AND CONDmoNS OF SUCH POLICIES. LIMITS SHOVIN MAY HAVE BEEN REDUCED BY PAD CLAIMS. INSR ADDL 8WaR POLICY EFF ' POUCY EXP 1-TR TYPE OF INSURANCE INER WVr POLtCV NUMBER fMMIC]Or,"A), IMMIDDNVVY, LIMITS GENERAL LIABIUIY EACH OCCURRENCE $ 1,000,000 321 COMMERCIAL- 0ERAL LIABILITY DAMAGE 10 HENIED 300,000 PREMISES .Ai·.I< :29*931/997 0 Garrison Special Road District Mitchell Lane Garrison, MO 65629 PH.(417)209-5326 Ph.(417)634-2412 00 0 Cost estrriatesroffn Huff Asphalt and sealing. June 26, 2013 Garrison Special Chip and Scaling "Exhibit A" The $26,250.00 that the County has allotted the Garrison Special Road District will go to resurfacing the chip and seal on several of the roads In the district. The roads to be chip and seated are as follows: Chin and Seal Chip and Seal E Road: Barber Rd. Road: Secondary Roads off of 2 Barber Distance: 1.6 Miles % Distance: .2 Miles Cost: $17,233.25 Cost: $3,054.00 Chin and Seal Chip and Seal Road: Nana & Papa Rd. (Guerin ) Road: Guerin Rd Distance: .25 Miles Distance: .2 Miles Cost: $2,288.00 Cost: $ 1834.75 Chip and Seal Road: Hines Rd. Distance: .2 Miles Cost: $1,840.00 01: Misen Christian County Commission 100 West Church St, Room 100 Ozark; MO 65721 0 July Term http://ChristianCount,MO.iqm2.com .2,2.2 - Minutes - Monday, July 8, 2013 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia Attendee Namd 3' :f .,t 403.9.1 Fitid, ,, r 40,3 -:f'1 -F;'1state¢2,J .,· Aftivda 9 Lou Lapaglia Presiding Commissioner Present 8:50 AM Ray Weter Eastern Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Julia Maples Administrative Assistant Present 8:50 AM II. Agenda, Motion/Vote - 8:50 AM Kay Brown-County Clerk - Discussion - Approve the Minutes and Financials The meeting was attended by Commission Secretary Julia Maples, Human Resource 0 Consultant Glen Pace, County Counselor John Housely and Donna Osborn of the Christian County Headliner News. The County Commission met to approve the June 27, 2013 minutes. There were no financials presented. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: · ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett ' Motion/Vote - 9:00 AM John Housley County Counselor & Glenn Pace Human Resource Director Discussion - RSMo 610.021 Subsec (9) Preparation & Discussion About Negotiations with Employee Groups The meeting was attended by Commission Secretary Julia Maples, Human Resource Consultant Glen Pace, County Counselor John Housely and Donna Osborn from the Christian County Headliner News. n July Term Monday, July 8, 2013 8:50 AM The County Commission met to discuss negotiations with future employee groups but r prior to convening Donna Osborn from the Christian County Headliner News entered the room and objected to having a closed meeting because the county has no employee groups as referenced in the agenda notice. County Counselor John Housely suggested reposting the meeting as an open forum to provide information to the County Commission. Presiding Commissioner Lou Lapaglia called for a motion to table the meeting to 8:00 a.m. on Thursday, July 11, 2013. RESULT: - -°TABLED [UNANIMOUS] j t Next: 7/11/2013 7:55 AM i, 1 MOVER: . JRay Weter, Eastern Commissioner - 1 , 1 SECONDER: Bill Barnett, Western Commissioner . £ 4 r1 AYES: Lou Lapaglia, Ray Weter, Bill Barnett - Motion/Vote - 1:00 PM OACAC Meeting n Discussion - One or more Commissioners may attend an OACAC meeting at 204 E. Elm Street Ozark Motion/Vote - 2:45 PM Lee Johnson-Recycling Supervisor Contract - 1152 : Letter of Recycling Renewal The meeting was attended by Commission Secretary Julia Maples and Rance Burger of the Springfield Newsleader. Presiding Commissioner Lou Lapaglia said Mr. Johnson recommended the County Commission continue the agreement with the Greenway Recycling for another year beginning July 12, 2013 through July 11, 2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Brad Erwin-Paragon Architecture Discussion - Safe Room Design Discussion The meeting was attended by Commission Secretary Julia Maples, Phil Amtower Emergency Management Director, Cameron Smith of OIsson Associates, Jared Younglove, Ryan Jacobs and Brad Irwin from Paragon Architecture and Rance Burger of the Springfield News-leader. 21Page J A!, Ir A' A 0 July Term Monday, July 8, 2013 8:50 AM The County Commission met with Jared Younglove, Ryan Jacobs and Brad Irwin from Paragon Architecture, Cameron Smith of OIsson Associates and Steve Childers and Larry Martin from the City of Ozark, Mr. Irwin from Paragon showed some preliminary drawings but stated they are waiting for the geo-tech report that will show any rock hidden in the hillside. Mr. Irwin presented three scenario's for the interior of the building. Mr. Irwin said this meeting was planned to bring the City of Ozark to the table to review the plans for the FEMA shelter. Mr. Irwin wanted to look at the potential impact to the City of Ozark including stormwater retention, set backs, sewer lines, electricity cables and gas lines. Mr. Irwin and the County do not want to impede any future development for the City of Ozark. The site has a dramatic slope and there may be some rock that has to be removed. The building is estimated to hold approximately 701 people when completed. The grant is for $ 950,000 to be split 75 and 25 percent. The county will pay the 25 percent which is approximately $ 200,000.00. The design work must be submitted by Sept. 1, 2013. Mr. Childers and Mr. Amtower asked where will parking be designated for the facility. 3 Presiding Commissioner Lou Lapaglia said the owner of a small house next to where the FEMA building will be built would like to sell the property and it could be possibly used to build a parking lot. III. Adiournment The meeting was closed at 3:40 PM The meeting was adjourned at 3:40 PM. The agenda meetings were completed and the Commission will reconvene Thursday, July 11, 2013. 490 84_ Presiding Commission¢r Ld{I Lapaglia 1t1 94 VI L '41 f f) Eastern Cpnmissioner Ray Weter 31Page /-- July Term Monday, July 8, 2013 8:50 AM Western Commissioner Bill Barnett 0 (3 41Page 't 1-.„-ah'. 1, 1 143320 gif, 0 NO.?412013-1ouosec lw) Preparation & Discussion About Negotiations with ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATEISSUED: July /1 . 2013 SUBJECT: Establishment of a Collective Bargaining System for Certain Employees of Christian County, Missouri WHEREAS, certain employees of the County and the County's elected office holders have collective bargaining rights arising under Article 1, Section 29, of the Missouri Constitution as interpreted by the Missouri Supreme Court in independence National Education Assoc. v. independence School District, 223 S.W. 3d 131 (Mo. Banc. 2007), Eastern Missouri Coalition of Police, Fraternal Order of Police, Lodge 15 v. County of Chesterfield, 385 S>N.3d 755 luo. Banc. 2012), and American FederaUon of Teachers v. Ledbettter, 387 S.W.3d 360 (Mo. Banc. 2012); and WHEREAS, county employees have rights to engage in collective bargaining pursuant 1.-1.Iw V IWIV, 1 0 to Article 1, Section 29 of the Missouri Constitution and some county employees also have collective bargaining rights under Sec. 105.520: RSMo.; and WHEREAS, the County Commission and Christian County elected office holders have the authority to establish a collective bargaining system for County employees as determined by the Missouri Supreme Court in interpreting Article 1, Section 29; and WHEREAS, the County elected office holders are separate elective officials with the statutory authority to appoint and set their employees compensation and working conditions; and WHEREAS, the County Commission has determined that it is in the best interests of the County residents to have an orderly system for County employees to select an exclusive bargaining representative, if so desired, and for engaging in collective bargaining with their exclusive bargaining representative consistent with the Missouri Constitution and state law; NOW, THEREFORE, on this #A day of July, 2013, at a duly called meeting of the Christian County Commission, after public notice and En open session, upon motion made by Commissioner 89(1 Bow'nek , seconded by Commissioneray /£)07#er , and concurred by the Presiding Commissioner Lapaglia, the Christian County Commission did vote unanimously to adopt policies and procedures establishing a collective bargaining system for certain employees of Christian County consistent with the mandate of the Missouri Supreme Court as follows: 0 Page 1 of 19 *kekb°#*¢*EN :dg. 8/411 IA; 1 dk.*I«ioi,u.: '*:t 3 Section 1. The adminjstration of this Order establishing a coljective bargaining system shall be under the management of the various elected office holders for their respective offices and the Christian County Commission for all other county employees. The County Commission with regard to County Departments and elected office holders with respect to their offices shall have the authority to adopt rules, regulations and forms it deems necessary to carry out the provisions of this Order, and to amend or repeal such rules and legulations as it deems necessary. Section 2. All employees of the County, except as described in 3.B below, shall be covered by this Order for the exercise of their collective bargaining rights. Section 3.. Definitions. For purposes of this Order, the following terms as used in this Order shall have the following meanings: A. "Elected Office Holder" is defined as the following separate elective officials that have the statutory authority to appoint and set the compensation and conditions of employment for their employees: 1. Assessor (Section 137.715, RSMo); 2. Auditor (Section 55.100, RSMo); 3. Collector (Section 52.271, RSMo); 4. County Clerk (Section 51.430, RSMo); 5. Prosecuting Attorney (Section 56.151, RSMo); 0 6. Public Administrator (Section 473.770, RSMo); 7. Recorder of Deeds (Section 59.257, RSMo); 8. Sheriff (Section 57.201, RSMo); and 9. Treasurer (Section 54.230, RSMo). 10. Coroner (Section 58.010 RSMo.) B. 'Employee" js defined as any full -time non-probationary employee of the County or of an elected office holder that has signed this Order, who seeks to be involved in collective bargaining through the petitioning proces& established in Section 4 of this Order, but excluding supervisors, managerial employees, confidential employees, and employees who have a conflict of interest with bargaining unit employees in exercising their duties for the County; C. "Appropriate bargaining unit" or :'bargaining unit" means a unit of County employees who enjoy a clear and identifiable community of interest among the employees concerned, but no such unit shall include employees who are: supervisors, administrative employees, confidential employees, and employees who have a conflict of interest with bargaining unit employees in exercising their duties for the County or an elected office holder. In no event shall a bargaining unit include a combination of employees of more than one elected office holder or a combination of elected office holder and County Commission employees; D. "Confklential employees" means employees employed by the County or an elected office holder who, in the normal performance of their duties, have authorized access to confidential information affecting the employer employee relationship or who have a confidential working relationship with an Human Resources Director or 0 supervisor employed by the County or an elected office holder; Page 2 of 19 1*dakdteb#6.. 4 ././-*I'll.. . I , 4 e .·YX-I=.2 ™2 / 12#>m. .7,44 E. "Exclusive Bargaining representative(s)" means an organization which has as its purpose the representation of public employees, and which has been designated through an election process by a majority of all employees in an appropriate bargaining unit as the representative of such employees in such unit for purposes of collective bargaining; and which conforms to the requirements of this Order for continued designation as an exclusive bargaining representative; F. "Managerial employees' means persons employed by the County or an elected office holder who formulate, determine, implement, or effectuate policies for the County or an elected office holder, including department Human Resources Directors; G. "Other conditions of employment" means the conditions as determined by the County Commission or an elected office holder pursuant to the rules that are adopted to implement this Order, but such conditions shall not include: retroactive application of pay and benefits, mandatory dues payments as a condition of employment with the County of any employee, or which violate federal or state law; or items identified in the section relating to good faith bargaining; H. "Salaries" means either the annual salary or the hourly rate of pay of employees; 1. "Strike" means an employee's refusal, in concerted action with others, to report to duty; a willful absence from the employee's position; a stoppage, reduction, or slowdown of work; or the use of leave for the purpose of inducing, influencing, or coercing a change in the conditions, compensation, rights, privileges, or obligations of employment, or a decision of the County or an elected office holder; and J. 'Supervisory employees" means persons employed by the County or an elected office holder who have the authority to recommend hiring, promotion, transfer, discipline, or discharge of employees: to direct and assign the work force, to adjust grievances, or to engage in evaluations of employees, regardless of the amount of time engaged in such activities. Section 4. The following rules have been adopted to manage the petitioning and election process for employees who seek an election to determine if an organization is selected by election to be designated as an exclusive bargaining representative consistent with this Order. A. Any solicitation of Christian county employees to consider joining a labor organization or a bargaining unit may not be conducted while such employee is on duty In his or her capacity as an employee of Christian County. Any meetings of Christian County employees to discuss joining a bargaining unit, selecting an exclusive bargaining representative, or negotiating a labor contract with the County or any of its officials, shall be held by employees while off duty. Any such solicitation or meetings are deemed a violation of this order, as well as the policies of Christian County and disciplinary action may be considered for such a violation. neme·3m··'·09'B·-»·0 Page 3 of 19 0*Bag:lf.et.g.*,s,..* ' 2..*XI '3.FRi,?t ' ,«i,£32 avp h»*c-kA-a=0-J B. Petition for Certification or Decertification. A group of employees, an employee, or a labor organization seeking recognition in a proposed appropriate bargaining unit, must file a petition for certification (or representation petition) with the County Human Resources Director or the County Human Resources Director's designee for employees supervised by the County Commission. For employees of an elected office holder, a group of employees, an employee, or a labor organization seeking recognition in a proposed appropriate bargaining unit, must file a petition for certification (or representation petition) with the elected office holder of the office that employs them. A petition for decertification of a public employee representative may be filed by any group of employees, or any individual acting on their behalf, alleging the certified or recognized employee representative is no longer the majority representative of such employees. A petition for unit clarification or amendment may be filed by the majority representative of the employer or by the employer. All such petitions shall be in writing and must be med with the County Human Resources Director or the County Human Resources Director's designee, unless the petition involves employees who are employed by an elected office holder, in which case, the petition must be filed directly with the elected office holder. C. Appropriateness of Unit. A "bargaining unit" means a class of jobs or positions that are held by employees whose collective interests may be suitably represented by a labor organization for collective bargaining. A bargaining unit that contains peace officers shall contain no employees other than peace officers. Supervisors, as defined by this Order, shall be excluded from bargaining units. In determining whether a petitioned for or proposed bargaining unit is appropriate, in that employees within the proposed unit share a clear and identifiable community of interest, the followjng factors may be considered (1) The authority to effectively recommend the hiring, promotion, transfer, discipline or discharge of employees; (2) the authority to direct and assign the work force; (3) the number of employees supervised and the number of other persons exercising greater, similar, or lesser authority with respect to the same employees; (4) the level of pay, including an evaluation of whether the supervisor is paid for his skill or for his supervision of employees; (5) whether the supervisor is primarily supervising an activRy or is primarily supervising employees; (6) whether the supervisor is a working supervisor or whether he spends a substantial majority of his time supervising employees; (7) the amount of independent judgment and discretion exercised in the supervision of employees. No one factor shall be dispositive, but shall be accorded its proper weight as determined by the investigating officer, which shall be the County Human Resources Director for Commission employees and which shall be the elected office holder or his or her designee for employees of elected office holders.. D. Timeliness of Petitions and Bars to Election. Contract Bar. When there is a collective bargaining agreement of one (1) year or shorter duration covering all or some of the employees in the bargaining unit, representation and decertification petitions may be filed during the window period (between 90 and 60 days prior to the scheduled expiration date of the collective bargaining agreement) or any time after the expiration of the collective bargaining agreement. The collective bargaining agreement: however, shall serve as a bar (contract Page 4 of 19 ift:Pk€t'Pgf 8 t. t:02£218486.1 Mr-9·-97*54 R596#'.0.·y d. 0 bar) to filing representation or decertification petitions outside of the window period. When there is a collective bargaining agreement of more than one (1) year in duration covering all or some of the employees in the bargaining unit, representation and decertification petitions may be filed during any time after the first year of the agreement has elapsed. Certification Bar. No representation or decertification petition may be filed within twelve (12) months following the date of ceRification of an exclusive representative for all or some of the employees in the bargaining unit. Election Bar. With respect to any bargaining unit, no election may be conducted in a bargaining unit, or subdivision thereof, when a valid County conducted election has been held within the preceding twelve (12) month period in which the petitioner, employee, or labor organization has lost the election. Moreover, representation and decertification petitions filed within the last three (3) months of the twelve (12) month period will be processed, and any resulting election will be held after the twelve (12) month period has elapsed. E. Contents of Petition for Certification A petition for certification (or a representation petition) may be filed by an employee, a group of employees, a labor organization, or the employer alleging that one or more labor organizations have presented a claim to be recognized as the exclusive bargaining representative of a majority of the employees in an appropriate bargaining unit. Such petitions shall be signed by a representative of the petitioning party and shall contain: 1. Name, address, telephone number, facsimile number, email address, and affiliation, if any, of the labor organization; 2. Name, address, telephone number, facsimile number, and email address of petitioner's representative; 3. A specific and detailed description of the bargaining unit claimed to be appropriate for the purpose of exclusive representation by the petitioner. Such description shall include the general classifications of employees sought to be included and those sought to be excluded, including job titles to the extent known, and the approximate number of employees in the unit claimed to be appropriate; 4. A statement of whether the proposed unit combines professional and nonprofessional employees; 5. A statement of whether the proposed unit is to be included within an existing bargaining unit; R+04- · 4*511?ii:*3"i*4$¢Gic'**97 16£*Racket Pg899.0 Page 5 of 19 ilikt&.i·,a·e ->•t™:a:4 .·Ati 0 1.·1 I>*. .. 6. Name, address, telephone number, facsimile number, email address, and affiliation, if any: of any existing exclusive representative of any employees in the proposed bargaining unit, including the date of such certification or recognition and the expiration date of any applicable contract, if known to the petitioner; 7. Name(s), address(es), telephone number(s), facsimile number(s), email address(es), and affiliation(s), if any, of any other interested employee organizations, if known to the petitjoner; and 8. Any other relevant facts. The petition must be accompanied by a showing of interest of not Jess than forty- five percent (45%) of the employees in the unit alleged to be appropriate. Any evidence submitted as a showing of interest must contain legible signatures, and each signature must be dated by the employees. The evjdence submitted as a showing of Interest must indicate the employee's desire for the named labor organization or employee organization to act as his or her exclusive bargaining representative. Such showing of interest shall be dated not more than two (2) months prior to the filing of the petition. A petition filed by the employer shall state that a claim for representation has been made by one (1) or more public employees, groups of public employees, individuals, or employee organizations, and that the employer has a good faith doubt concerning the majority representative of its employees. No showing of interest must accompany any such petition filed by the employer. P. Processing of Petition Upon the filing of any petition, the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 48 shall investigate the petition to determine the facts. The County Human Resources Director or his or her designee, or elected office holder, or his or her designee, depending on designations made in section 4B shall determine whether or not a valid question concerning representation of employees exists in a prima facie appropriate unit. G. Determination of ShowjnO of Interest Whenever an employee has signed authorization cards or petitions for two (2) or more labor organizations, each card or petition shall be counted in computing the required showing of Interest for both labor organizations. Duplicates for the same labor organization shal] be counted as one. The adequacy of the showing of interest shall be determined administratively by the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 48. The showing of interest determination is not subject to review or litigation; however, any person who has evidence that the showing of interest was obtained improperly, such as through fraud or coercion, may bring the evidence to the attention of the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 48, investigating the petition. Page 6 of 19 F.#melte'6*41.91* .3 *2/2-/:&,3.4/Mt 12%22.?Nslk: 0 If the County Human Resources Director or hIs or her designee, or the elected office holder, or his or her designee, depending on designations made in section 48 determines that the evidence submitted does not demonstrate the appropriate level of the showjng of interest, the petitioner shall have forty-eight (48) hours to provide the necessary showing of interest. If the petitioner is unable to present any necessary additional evidence of a showing of interest within that time, then the petition shall be dismissed, and such dismissal shall serve to bar petitioner from filing any subsequent petition seeking to represent employees in the petitioned for unit or a similar unit for twelve (12) months. If the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 4B, determines the evidence submitted meets the appropriate level of a showing of interest, he or she shall order that an election be conducted to determine whether employees in the petitioned-for unit desire exclusive representation by the petitioning labor organization for purposes of collective bargaining. The order shall contain the date of the election and set forth the date of eligibility for purposes of voting in the election. If the County Human Resources Director or his or her designee determines that there is reasonable cause to believe that there are unresolved issues relating to the question concerning representation of Commission employees, the County Human Resources Director or his or her designee shall set the matter for hearing before the County Commission, which shall consider the appropriateness of the requested unit and on the behalf of the County take one of the below actions. If an elected office ho]der or his or her designee determines that there is reasonable cause to believe that there are unresolved issues relating to the question concerning representation of the elected omce holdefs, the elected office holder or his or her designee shall conduct a hearing, which shall consider the appropriateness of the requested unit and the elected office holder shall take one of the below actions. 1. Agree to the unit; 2. Send the discription back to the labor organization for further specificity, or 3. Reject the unit as being inappropriate with specific, written reasons for rejection. All parties shall be given a minimum of fourteen (14) days' notice of the hearing. H. Hearings A notice shall be served at least fourteen (14) days in advance of the hearing on all interested parties, and shall· include: 1. A statement ofthe time, place, and nature of the hearing; 2. The name of the public employer, petitioners, and intervenors, if any: 3 and Page 7 of 19 1111¢AcieirpG71=1'200 *444· 3-'st! 3. A statement of the legal authority and jurisdiction under which the hearing is to be held. Hearings under these rules are considered investigatory and not adversarial. Any party shall have the right to appear in person, by counsel, or by other representative, to call, examine, and cross-examine witnesses, and to introduce into the record documentary or other relevant evidence, except that the participation of any party shall be limited to the extent permitted by the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B. The County Commission: or the elected office holder, or his or her designee, depending on designations made in section 4Bshall have the power to issue subpoenas for the production of documents and/or the testimony of necessary witnesses, Any party shall be entitled, upon request, to a reasonable perjod prior to the close of the hearing for oral argument, which shall be included in the official transcript of the hearing. Any party shall be entitled, upon request made before the close of the hearing, to file a brief or proposed findings and conclusions, or both, with the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 48, who may fix a reasonable time for such filing, but not jn excess of thirty (30) days, excluding Saturdays, Sundays, and legal holidays, from the close of the hearing. Requests for further extensions of time for good cause shown shall be made to the hearing officer. The County Commission's, or the elected office holder, or his or her designee, depending on designations made in section 48, decision with respect to the appropriateness of the bargaining unit shall be final and binding. With regard to employees covered by Section 105.500, issues with respect to appropriateness of bargaining units and majority representative status after the County Commission or Elected Office Holdefs determination of appropriateness will be handled in accordance with Section 105.525, RSMo. by the State Board of Mediation. 1. Withdrawal of Petition; Effect A petitioner may file a request to withdraw its petition at any time prior to a valid election being conducted. Where a petitioner files such a withdrawal request prior to a hearing or the setting of an election, the request shall be granted; however, it shall result in six (6) months' prejudice to the petitioner, and no subsequent petition in the same or a similar unit from petitioner shall be entertained for a period of six (6) months. Where a petitioner files such a wjthdrawal request after a hearing has been conducted or an election has been set, the request shall be granted; however, it shall result in twelve (12) month's prejudice, and no subsequent petition in the same or a similar unit from petitioner shall be entertained for a period of twelve (12) months. Where more than one labor organization or employee organization is involved, the remaining labor organization or employee organization may, at its option, seek to proceed to an election. In no event, however, shall a petitioning or intervening labor organization be permitted to withdraw within seventy-two (72) hours of the scheduled election. J. Election Within forty-five (45) days after establishing the appropriate bargaining unit, there will be a secret ballot election to determine whether the majority of employees in the bargaining unit want to be represented by the labor organization for the purposes of Page 8 of 19 ImpKE¥(*biltli·r #04,$,4 ·ull 'i:«0..*su. ··I 0.-*PMAV,· k collective bargaining. No labor organization will be recognized as representing any employee by any other means. Appropriate notices of election shall be furnished to all interested parties, and shall be prominently posted by the employer no less than three (3) days prior to the opening of the polls. Such notice shall contain the date, hours, and place of the election; the eligibility period; the details and procedures for an election; the appropriate unit(s); and a sample ballot. The employer shall furnish a list including the names, addresses, and job titles of all eligible voters in the unit as determined by the hearing officer or agreed to by the parties. This list must be supplied to the labor organization or employee organization not less than three (3) days prior to the election. Each of the interested parties, including the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 48, may designate an observer for the poll. Unless otherwise stipulated by the parties, observers must be non-supervisory employees of the public employer. Any observer or authorized officer may challenge an employee's eligibility to vote. Challenged ballots shall be folded and placed in a sealed envelope with the name of the voter plainly written on the outside. Challenged ballots will not be considered unless they might affect the result of the election. Challenged ballots which are allowed will be counted; challenged ballots which are disallowed will be destroyed. The names of the persons whose ballots are challenged shall be made part of the record of the election proceedings. Should a labor organization or employee organization challenge an employee on the basis that he or she is not eligible to vote for any reason, other than that he or she was hired after the date of eligibility as specified in the stipulated election agreement or direction of election, the labor organization or employee organization shall be barred from seeking to include such individual in the unit through the clarification or amendment procedure for a period of not less than twelve (12) months. All elections shall be conducted by secret ballot. The ballot may be on a form substantially similar to the form utilized by the National Labor Relations Board for conducting a union election, or as follows: Shall Unsert name of petitioning labor organization herel be recognized as the bargaining agent for the employees of the [describe bargaining unit as recognized by the Countyr? Yes No The County Human Resources Director or his or her designee: or the elected office holder, or his or her designee, depending on designations made in section 4B, conducting the election shall prescribe the area in proximity to the polling place in which electioneering shall be prohibited. Cameras, video equipment, cellular telephones: and similar equipment shall be prohibited within the actual polling area while employees are \J voting. Page 9 of 19 Af#Whk*tegt133£ <6MP@ 7 Ballot boxes shall be examined in the presence of observers Immediately prior to the opening of the polls and shall be sealed at the opening of the po]Is. The seal shall allow for one opening on the top of the ballot box for voters to insert their ballots. A voter shall mark a cross (X) or check mark in the circle or block designating the voter's choice in the election. The intent of the voter shall be followed in the marking of the ballot. If the ballot is defaced, torn, or marked in such a manner that it is not understandable, or identifies the voter, the ballot shall be declared void. If the voter inadvertently spoils a ballot, it may be returned to the board agent who shall give the voter another ballot. The spoiled ballot shall be placed in a "spoiled ballor envelope, which shall be sealed, initialed by the observers, and placed jn the ballot box. A voter shall fold the ballot so that no part of its face is exposed and, on leaving the voting booth, shall deposit the ballot in the ballot box. If the election is continued for more than one penod, the ballot box shall be sealed by the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 4B and initialed by the observers until the subsequent opening of the polls, and shall remain in the custody of the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 4B. Ballots may not be tallied until after the posted time for closing of the polls unless all eligible voters have cast their ballots. After the election has concluded, the person conducting the election will immediately and publicly count the ballots and issue a report on election indicating how many ballots were cast for representation by the labor organization and how many votes were cast against representation. An organization shall be certifled if it receives a majority of the valid votes cast. Within seven m days after the tally of ballots has been furnished, any party may file objections to the conduct of the election or the conduct affecting the results of the election, which shall contain a short statement of the reasons therefore with the County Human Resources Director or its designee, or the elected office holder, or his other designee, depending on designations made in section 4B, Where objections are filed or challenges are determinative, a hearing shall be conducted by the County Commission, or the elected office holder, or his or her designee, depending on designations made In section 48. The objecting party sha bear the burden of proof on all issues and matters alleged in the objections. The decision of the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, to such disputes shalj be final and bindjng. If no objections are filed concerning the election within the time permitted, then the results of the election will become final seven (7) days after the report of the election is issued by the County Human Resources Director or his or her Designee, or the elected office holder, or his or her designee, depending on designations made in section 4B, who shall certify the results, including certification of the representative, where appropriate. After the results of the election become final, if a majority of the members of the bargaining unit voted to be represented by the labor organization, the County Commission, or the elected office holder, or his or her designee, depending on Page 10 of 19 Bitj'i,9/19/*t)31*fit .:+Itity<......lk'Al I ..... ¢4*31hy?+4 s,cg»j® ce,<·.®» designations made in section 4B, will recognize the labor organization as representing the employees of the bargaining unit. No labor organization may seek to represent any bargaining unit (or portion of any bargaining unit) by secret ballot election more than once in any consecutive twelve (12) month period. K. Runoff Election When the resuits of an election are inconclusive, a runoff election may be conducted by the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 46. An inconclusive election is an election in which the ballot provides for not less than three (3) choices (that is, at least two (2) labor organizations or employee organizations and "neither") and result in no choice receiving a majority of the valid ballots cast. The ballot in a runoff election shall provide for a selection among the two (2) or more choices receiving the largest number of votes, the sum of whose aggregate at least one (1) more than half of the total votes cast. Where, however, all choices receive an equal number of votes or where two (2) choices received an equal number of votes and a third choice received a higher, but less than a majority, vote, a nullity should be declared and a rerun election conducted. If the second election results in another such nullity, the petition shall be dismissed. Where two (2) or more choices receive an equal number of votes and another receives no votes, there are no challenges, and all eligible voters have voted, neither a run off nor a rerun election shall be conducted; rather, a certification of results should issue. Section 5. An exclusive bargaining agent shall file an annual financial disclosure report with the County Clerk no later than the last business day of the County's fiscal year on a form adopted by the County Human Resources Director, or the elected office holder, or his or her designee, depending on designations made in section 48, which shall require the reporting of the following information: all income derived from the bargaining unit in the County; a list of officers and authorized representatives for the exclusive bargaining representative with the amount of their annual salary and benefits; the detailed expenses incurred in providing representation to the employees in the bargaining unit in the County; the method for determination of dues and/or fees and/or assessments for employees the bargaining unit in the County; and such other financial information deemed appropriate by the County Human Resources Director, or the elected office holder, or his or her designee, depending on designations made in section 48. Failure to file the required report shall result in suspension of the presentational activities of the exclusive bargaining representative until such form is completed and filed with the County Clerk. Failure to file the report in a period that exceeds six (6) months shall serve to automatically revoke the status of the organization as the exclusive bargaining agent of the bargaining unit in the County. Section 6. The parties to any collective bargaining process shall engage in good faith bargaining in carrying out their respective duties under state law. Page 11 of 19 f 40661(et:P121< . 2./4.'ujil....2. ..,+ > 0 Good faith bargaining means the obligation of the County or the elected office holder depending on designations made in section 48 through its representatives, and an exclusive bargaining representative through its representatives, to meet at reasonable times and at reasonable places to engage in negotiations, with the intent of reaching an agreement that shall be committed to writing when completed for approval by a majority secret ballot vote of all of the employees in the bargaining unit regardless of membership, and by the County Commission or elected officeholder, depending on the designation made in 4B. The mandatory subjects of bargaining are salaries, benefits, and other conditions of employment as set out in this Order. The exercise of good faith shall not require the County or elected office holder depending on designations made In section 4B to accept any proposal of the exclusive bargaining agent; shall permit the County Commission or its representatives,or the elected office holder, or his or her designee, depending on designations made in section 4B, to accept, reject, modify, or otherwise act or refuse to act on any or all proposals presented for consideration; and upon completion of negotiations, reduce the results to writing and be presented to the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, in the form of an Order, resolution, bill, or other form required for adoption, modification, or rejection of any or all parts of the submitted proposal. As a matter of public policy, good faith bargaining shall not require the County, or the elected office holder, or his or her designee, depending on designations made In section 48, to discuss or negotiate over the following topics: the sole responsibility to make Administrative policy; direction, supervision, evaluation, selection, and retention of employees; the governmental operations and the organization of the County operations; the disciplining of employees; the adequacy of the work force including manning decisions; the determination of the overall budget of the County or allocations within such a budget; the overall mission of the County; and the determination of emergency conditions for operations of the County. Inclusion of such items in a collective bargaining agreement does not change the County's ability to determine what it is willing to discuss or negotiate for each period of agreement. No action in collective bargaining shall require the County Commission or elected office holders of Christian County to appropriate any funds to implement a particular provision of any collective bargaining agreement. Section 7. Collective Bargaining. In the event that the majority of members of the bargaining unit vote to be represented by the labor organization for purposes of collective bargaining, a county negotiator, designated by the County Human Resources Director, and approved by the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, will meet with the labor organization to confer and discuss wages, benefits and other terms and conditions of employment with the goal of reaching a mutually satisfactory proposed collective bargaining agreement. A. If the County negotiator, or the elected officeholder, or his or her designee, depending on designations made in section 4B, and the labor organization reach an agreement on a proposed collective bargaining agreement that does not require the appropriation of any additional funds by the County commission to achieve its terms and conditions, the proposed collective bargaining agreement shall either be submitted to the County Commission for employees supervised by the commission within 30 days as an agenda item for consideratjon or if the collective bargaining agreement pertains to employees of an elected officeholder, then the agreement shall be approved in writing within 30 days. Page 12 of 19 44*XEkkfi'POL{187 ]i 4/.+Aa'¢../.A« . I . .' j 12/i*t"..,!4#Al£. %212.aft.:i 3 B. If the County negotiator, or the elected office holder, or his or her designee, depending on designations made in section 48, and the labor organization reach an agreement on a proposed collective bargaining agreement, the proposed agreement will be submitted to the County Commission as part of the annual budget submission process. As part of the annual budget hearings, the County Commission will either appropriate funds for the proposed collective bargaining agreement, or hold the proposed collective bargaining agreement open for further discussion. C. The decision of the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, with regard to approving or rejecting a proposed collective bargaining agreement shall be final and binding. Section 8. Strikes and other unlawful conduct by any employee, whether individually or in concert with others (including sympathy, unfair labor practice or wildcat strikes), sit downs, slow downs, work stoppages, boycotts, any acts honoring a picket line, or any other acts that interfere with the County or elected office holder's operations are prohibited pursuant to Section 105.530, RSMo. for certain county employees. Section 9. Contents of Petition for Decertification. In the event that the majority of the employees in a designated collective bargaining unit determine they no longer wish to be represented by a recognized labor organization, they may revoke their designation of the labor organization by tendering a signed and dated petition for decertification to the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 48. A. A petition for decertification of a public employee representative shall contain substantially the following: 1. A statement that the employee representative certified by the County, or the elected office holder, or his or her designee, depending on designations made in section 48, no longer represents a majority of employees in the collective bargaining unit in which it is currently certified; 2. Name, address, telephone number, facsimile number, and email address of petitioner and petitioner's representative; 3. Name, address, telephone number, facsimile number, email address, and affiliation, if any, of the exclusive representative; 4. A specific and detailed descrjption of the bargaining unit claimed to be appropriate for the purpose of exclusive representation by the petitioner, Such description shall include the general classifications of employees sought to be Included and those sought to be excluded, including job titles to the extent known, and the approximate number of employees in the unit claimed to be appropriate; Page 13 of 19 ttgRI*'feg:,51-742 5. The date of such certification or recognition and the expiration date of any applicable contract, if known to the petitioner; and 6. Any other relevant facts. The petition must be accompanied by a showing of interest for decertifyjng the public employee representative of the collective bargaining unit of not less than forty-five percent (45%) of the employees in the unit. Any evidence submitted as a showing of interest in decertification must contain legible signatures, and each signature must be dated by the employees. The showing of interest in support of a decertification petition may consist of cards or petitions indicating that the employees do not want the incumbent labor organization or employee organization to continue serving as the exclusive representative. Such showing of interest shall be dated not more than three (3) months prior to the filing of the petition. Upon receipt of such petition, the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, will designate a three (3) person Recognition Committee (consisting of the County Human Resources Director, or the elected office holder, or his or her designee, depending on designations made in section 48 and two (2) members appointed from the general public who are residents of Christian County not otherwise affiliated with the designated collective bargaining unit) to determine if the petition to revoke representation is authentic. The showing of interest determination is not subject to review or litigation; however, any person who has evidence that the showing of interest was obtained improperly, such as through fraud or coercion, may bring the evidence to the attention of the Recognition Committee investigating the petition. If the Recognition Committee determines that the evidence submitted does not demonstrate the appropriate level of the showing of interest, the petitioner shall have forty-eight (48) hours to provide the necessary showing of interest. If the petitioner is unable to present any necessary additional evidence of showing of interest within that time, then the petition shall be dismissed, and such dismissal shall serve to bar petitioner from filing any subsequent petition seeking to decertify the public employee representative from representing employees in the collective bargaining unit for twelve (12) months. Upon the report of the Recognition Committee, if the petition is determined to be authentic and there is an appropriate level of the showing of interest in decertification of the bargaining unit's representative, the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 48, shall then order that an election be conducted to determine.whether a majority of the employees in the bargaining unit in which a petition for decertification has been filed desire the existing labor organization be decertified as the bargaining agent for the bargaining unit. B. Election. Withjn forty-five (45) days after the entry of an Order that a sufficient level of a showing of interest in the decertification of the bargaining units' representative has occurred there will be a secret ballot election to determine whether the majority of Page 14 of 19 *Mak,REt/*g. .......-*/. .-©v' employees in the bargaining unit do not want the incumbent labor organization to continue serving as their exclusive representative and that it be decertified as such. Appropriate notices of election shall be furnished to all interested parties, and shall be prominently posted by the employer no less than three (3) days prior to the opening of the polls. Such notice shall contain the date, hours, and place of the election; the eligibility period; the details and procedures for an election; the appropriate unit(s); and a sample ballot The employer shall furnish a list including the names, addresses, and job titles of all eligible voters in the unit as determined by the hearing officer or agreed to by the parties. This list must be supplied to the labor organization or employee organization not less than three (3) days prior to the election. Each of the interested parties, including the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, may designate an observer for the poll. Unless otherwise stipulated by the parties, observers must be non-supervisory employees of the public employer. Any observer or authorized officer may challenge an employee's eligibility to vote. Challenged ballots shall be folded and placed in a sealed envelope with the name of the voter plainly written on the outside. Challenged ballots will not be considered unless they might affect the result of the election. Challenged ballots which are allowed will be counted; challenged ballots which are disallowed will be destroyed. The names of the persons whose ballots are challenged shall be made part of the record of the election proceedings. Should a labor organization or employee organization challenge an employee on the basis that he or she is not eligible to vote for any reason, other than that he or she was hired after the date of eligibility as specified in the stipulated election agreement or direction of election, the labor organization or employee organization shall be barred from seeking to include such individual in the unit through the clarification or amendment procedure for a period of not less than twelve (12) months. All elections shall be conducted by secret ballot. The ballot may be on a form substantially similar to the form utilized by the National Labor Relations Board for conducting a union election, or as follows: Shall [inse/t name of pet#ioning /abor organization here] no longer be recognized as the bargaining agent for the employees of the Wescribe bargaining unit as recognized by the Countyr? Yes No The County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 4B, conducting the election shall prescribe the area.in proximity to the polling place in which electioneering shall be prohibited. Cameras, video equipment, cellular telephones, and similar equipment shall be prohibited within the actual polling area while employees are voting. Page 15 of 19 041?,acketlPg,4.19:, ' . 7-:1.1Nfl/& •IMS. - j%@iaE@/4 Ballot boxes shall be examined in the presence of observers immediately prior to the opening of the polls and shall be sealed at the opening of the polls. The seal shall allow for one opening on the top of the ballot box for voters to insert their ballots. A voter shall mark a cross (X) or check mark in the circle or block designating the votefs choice in the election. The intent of the voter shall be followed in the marking of the ballot. If the ballot is defaced, torn, or marked in such a manner that it is not understandable, or identifies the voter, the ballot shall be declared void. ]f the voter inadvertently spoils a ballot, it may be returned to the board agent who shall give the voter another ballot. The spoiled ballot shall be placed in a "spoiled ballot" envelope, which shall be sealed, initialed by the observers, and placed in the ballot box. A voter shall fold the ballot so thal no part of its face is exposed and, on leaving the voting booth, shall deposit the ballot in the ballot box. If the election is continued for more than one period, the ballot box shall be sealed by the County Human Resources Director or his or her designee: or the elected office holder, or his or her designee, depending on designations made in section 4Band initialed by the observers until the subsequent opening of the polls, and shall remain in the custody of the County Human Resources Director or his or her designee, or the elected office holder, or his or her designee, depending on designations made in section 4B. Ballots may not be tallied until after the posted time for closing of the polls unless all eligible voters have cast their ballots. After the election has concluded, the person conducting the election wil] immedjately and publicly count the ballots and issue a report on election indicating how many ballots were cast for representation by the labor organization and how many votes were cast against representation. An organization shall be decertified if a majority of the valid votes cast state the labor organization shall not be recognized as the bargaining agent for the employee bargaining unit. Within seven (7) days after the tally of ballots has been furnished, any party may file objections to the conduct of the election or the conduct affecting the results of the election, which shall contain a short statement of the reasons therefore with the County Human Resources Director or its designee, or the elected office holder, or his or her designee, depending on designations made in section 48. Where objections are filed or challenges are determinative, a hearing shall be conducted by the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B. The objecting party shall bear the burden of proof on all issues and matters alleged in the objections. The decision of the County Commission, or the elected office holder, or his or her designee, depending on designations made in section 4B, to such disputes shall be final and binding. If no objections are filed concerning the election within the time permitted, then the results of the election will become final seven (7) days after the report of the election is issued by the County Human Resources Director or his or her Designee, or the elected office holder, or his or her designee, depending on designations made in section 4B, who shall certify the results, including decertification of the representative, where appropriate. rfip,8*depgtioh Page 16 of 19 P:&:* . 'e.1 1 ''«' 0 After the results of the efection become final, if a majority of the members of the bargaining unit voted not to be represented by the labor organization, the County Commission: or the elected office holder, or his or her designee, depending on designations made in section 48, will no longer recognize and shall decertify the labor organization as representing the employees of the bargaining unit. No members of a bargaining unit may file a petition seeking to decertify an incumbent labor organization as their bargaining agent by secret ballot election more than once in any consecutive tweive (12) month period. Section 10. Petition for Unit Clarification A petition for unit clarification may be filed with the County Commission, or an elected office holder, or his or her designee, depending on designations made in section 42, by the designated collective bargaining unit representative, the Employer, or both. Such a petition shall indude: 1. A description of the present certified recognized unit and the date of such certification; 2. The proposed clarification of the unit; and 3. A statement by petitioner setting forth the reasons as to why 0 clarification is requested. Section 11. Petition for Amendment of Cedification A petition for amendment of certification may be filed by the certified representative, the employer, or both. Such a petition shall include: 1. A description of the present certified recognized unit and the date of such certification; 2. The proposed amendment of the certification; and A statement by petmoner setting forth the reasons as to why amendment is requested. Section 12. Severability. The chapter, sections, paragraphs, sentences, clauses and phrases of this Order are severable, and if any phrase, clause, sentence, paragraph or section of this Order shall be declared unconstitutional or otherwise invalid by the valid judgment or degree of any Court of any competent jurisdiction, such unconstitutionality or invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Order since the same would have been enacted by the County Commission, or an elected office holder, or his or her designee, depending on designations made in section 4B, ·without the incorporation in this Order of any such unconstitutional or invalid phrase, clause, sentence, paragraph or section. D 2'>*%!jF. '*l- Page 17 of 19 «__'*te•42.2=11» 4,Packe *ibird"B &264:*K'>dN, d 0 IT IS FURTHER ORDERED that the collective bargaining system established hereby shall become effective upon passage by the Christian County Commission, as agreed to by the Commissioners and a copy of this Order shall be filed in the office of the County Clerk before 5:00 p.m. this date. IT IS SO ORDERED: Done this ·- day of July, 2013 at '- 2 1 0'clock 1 ·m. 0 D jF*Itatf.d@13 2 Page 18 of 19 **31%51 »445 6.013*59 D CHRIST]AN COUNTY COMMISSION £--0*Es 7*-/1-13 Pres#ing Commisstoner DATED LJ YES 7/ r,46,3 Ray V\#ter DAT:ED ' EastAm Commissioner 94+13 DATED diffE#arnett ' Western Commissioner ATTESI 681#--4 Kay Brovy, Count0 Clerk ELECTED CHRISTIAN COUNTY OFFICEHOLDERS ADOPTING THE ORDER: David Stokely, County Assessor Dated: 3 Sam Yarnel[: County Auditor Dated: Ted Nichols, County Collector Dated: ZA:», K , n, County Clerk 04*. 9111 13 Amy Fite, Prosecuting Attorney Dated: Ken Davis, Public Administrator Dated: Kelly Hall, Recorder of Deeds Dated: Joey Kyle, Sheriff Dated: Karen Matthews, Treasurer Dated: 0 Brad Cole, Coroner Dated: 23385-000\ 533545.doc .*M'>'a#PA19©;11*('<+Lrr' j' ' Page 19 of 19 fle.acketgg,2 22: CHQI&TIAN COUNTY Lou Lapaglia D Presiding Commissione imiii:Wril!14,3,.T'.wiumi COMMI66ION Bill Barnett 100 W.,Chud &rect. Iloom 100 Western Commissioner Ozark Miggari 65721 Ray Weter Phone: 417-581-2112 • Fax: 417-581-5924 Eastern Commissioner July 8, 2013 Greenway Recycling, Inc. Attachment: 2013 Letter of Acceptance for Greenway Recycling (1152 : ?YA) Attn: James Von Behren P.O. Box 178 Fordland, MO 65652 Dear James, The Christian County Commission voted today to extend our contact with you for Hauling & Marketing of Recycled Materials for the period of July 12, 2013 through July 11,2014. Thank you and ifyou have any questions please contact the Commission office. Sincerely, PkL» 1 3ill Barnett Loullapaglia Ray Wetir Western Commissioner Presiding Commissioher Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov ti€P®49/54gh24 O Printed on Recycled Paper //1,9761" D Christian County Recycling Center 1300 W. Hall Street Ozark 2013 Recycling Schedule 041641#AME!.a.4. hi.·=-, Flia,wl a· 01.Ll.t:[UUL./6./.lu-2-.le=,7:44.**'1JU!t#ti:»=01&76 2 , ---r, -4-i, l., 1.t &, . Closed Monday's Gates open Tuesday through Friday 7:30 a.m. to 5:00 p.m. Saturday 8:00 a.m. to noon Items we do accept How to recycle them Tin Cans Rinsed Aerosol Cans Emptied Aluminum Cans Rinsed with labels removed Paper Cardboard needs to be broken down Soda & water bottles anything with screw cap/can leave lid on D Milk Jugs and fruit Juice containers Rinse and flatten used motor oil any container i 1 1'.1 -i. ]L.:Ll ;, I'L -I.JJ-i.4.;i,G:.4.1,-r..-,64&.14.:„6444™.-4„·;I.;1Whb==R;0*%#bl#93•.,ge4'MNiNimmmEEME]gNMTilli3. Absolutely no glass! Bins are available every day. NO DUMPINGill We do not accept grass clippings, leaves or brush (Violators will be Prosecuted) Hansen's Tree Service in ozark will recycle grass clippings, leaves and brush. Call them at 877-8733. Providing mobile recycling drop-off service to Christian County Recycling trailers will now be at all recycling Pick up days: locations at all times SpArta Wednesday and Friday Billings Tuesday and Friday 0 AgmtM#WP/T'.,.878,22 -Meltil/39!mt·*27'tin#N124,*FMW:*;4*2Wi@*fiftefantikjM#/.041!f:t¢.,Al#*!,ti,i.,m.ie#pt#•M;Wn,M/l!iW,M:0/,Mf.SM:*t##Wide,43„4104.#AN/ritg,wi,e»©MMWyq,k Directions: From Nixa, Clever, Billings-Take Hwy 14 East to Ozark. (Go past Pizza Hut, Sonic) Turn right on 10th Street and again right on Hall Street. Continue past the Nursing Home to the Recycling center on the Left. Red barn with a gated fence. Recycling Supervisor Lee Johnson 840-3012 ' Hipbbltd€Rgi}25 1% I 2-;*1;;I'... , ib i,i 1*1 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 0 July Term http:UChristianCountyMO.iqm2.com 42LS;&i - Minutes - Thursday, July 11, 2013 7:55 AM The Christian County Courthouse L Convene The meeting was called to order at 7:55 AM by Presiding Commissioner Lou Lapaglia Attendee Nambi:· 0 .3 '* :·, ,--.- :: L.. :Title-1.44' w ,.4 f ' 2 -'*Statlil :L· :.-*' ,AfriQkd 1- i Lou Lapaglia Presiding Commissioner Present 7:55 AM Ray Weter Eastern Commissioner Present 7:55 AM Bill Barnett Western Commissioner Present 7:55 AM Kay Brown County Clerk Present 7:55 AM Julia Maples Administrative Assistant Present 7:55 AM II. Agenda Motion/Vote - 7:55 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, County Counselor 0 John Housley, Sheriff Joey Kyle and Human Resource Consultant Glenn Pace. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for July 8th, 2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:00 AM John Housley County Counselor & Glenn Pace Human Resource Director Discussion - OPEN MEETING- RSMo 610.021 Subsec (9) Preparation & Discussion About Negotiations with Employee Groups The meeting was attended by County Counselor John Housley, Sheriff Joey Kyle, Nixa Police Chief Bacon, Donna Osborn from the Christian County Headliner News, Human Resource Consultant Glenn Pace and Treasurer Karen Matthews. The County Commission met with County Counselor John Housley and Human Resource Consultant Glenn Pace to discuss a proposed order as a policy for collective bargaining for the County. 0 4 0 July Term Thursday, July 11, 2013 7:55 AM Mr. Housely stated in 2012 there was a Supreme Court decision that allowed for collective bargaining of all non-supervisory government employees. We have always had 105.500 that places restrictions on the collective bargaining. The supreme court decision requires that an order be in place that provides a process and policy that is followed for the county. According to County Counselor John Housley, if the County Commission or the employees create a process whichever comes first will become law for the county. The order presented is orderly process for county employees to form a bargaining unit and select a representative for collective bargaining. This policy is designed to neither to deter or encourage them this is in response to the supreme court order and is a road map and a policy to facilitate this ordergoes beyond the bargaining unit is formed. This order recognizes the Supreme Court decision can be used by each elected official. Mr. Housely said the Commission has the option of not approving the order today or to approve it. Should the order be approved by the Commission, the order would only apply to those employees that are directly hired by the County Commission. John Housely said should an employee unit during a collective bargaining process request a raise it would be considered during the budget session but no other time during the year. Glenn Pace said he looked at the order and he is in agreement with the provisions presented. However, there is one critical issue to have all the elected officials to review the order carefully, and to sign off. If the elected officials do not sign off they elected official is on their own. Eastern Commissioner Ray Weter said there will be a change in one office on September 1, 2013, should we go forward with the current office holder to make a decision on the order or should we wait. John Housley gave two options: 1. To sign the order today and present the order to the office holders for them to sign off 2. Do nothing today Option 2 does nothing today ad has an office holders sign off. He said the commission must take action regardless what the office holders decide to. John Housley said the new office holder could do a resolution and attach his signature. 3 Western Commissioner Bill Barnett said he would prefer having an office holder meeting 1 i Page 0 July Term Thursday, July 11, 2013 7:55 AM first before the order is approved. Sheriff Joey Kyle said he sees the potential for litigation in the future. He is not authorized to obligate the county to something or agree to something and the county can't meet the obligation. Sheriff Kyle recommended having the County Counselor educate the elected officials of signing or not signing the policy. He agrees to adopt the policy but can see pit falls for those officials that don't adopt the ordinance. Glen Pace recommended to the Commission to have a meeting with the office holders to inform them. Eastern Commissioner Ray Weter said if we adopt it today the only people affected are the Commission and those employees employed by the Commission. Treasurer Karen Matthews said the only time for negotiations is during the budget process. John Housley said if you have employees that want to have collective bargaining. There are provisions that would not allow an agreement until the budget process and submitted through a collective bargaining agreement. It is no different than it is now. If it involves money it can be submitted during the budget time of the year. Treasurer Karen Matthews asked when will this occur because some employees continue to get pay raises. John Housley said it has to go through the budget process. Eastern Commissioner Ray Weter asked if a ballot is challenged who makes the decision. County John Housley reviewed the definitions listed in the document and addressed the question presented. Western Commissioner Bill Barnett called for a motion to adopt the order and to work with the office holders to be included in the policy presented. iIPage 3 July Term Thursday, July 11, 2013 7:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Spencer Jones Great River Associates Discussion - Second Quarter Sales Tax Pool Funds Discussion The meeting was attended by Jerany Jackson from Great River Associates, Mayor Clint Ellingsworth, Treasurer Karen Matthews and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Jerany Jackson from Great River Associates to review the second quarter tax pool funds. Ms. Jackson presented a spreadsheet and explained how the sales tax funds are distributed. She reviewed the first and second quarter distributions and gave a summary of the projects that were funded in the first and second quarter and what is remaining for each project. 0 Western Commissioner Bill Barnett said there is a difference between maintenance and projects and should be addressed in future distributions. Eastern Commissioner Ray Weter asked about the reserves that are left in the pool, will they be carried over to the following year. Western Commissioner Bill Barnett had concern with the percentage that Common 2 Road District received this year. Ms. Jackson said they looked at everything and prioritized the projects. Presiding Commissioner Lou Lapaglia said there needs to be a 5% reserve in case of an emergency. Treasurer Karen Matthews asked permission to distribute to Common 2 Road District. The Treasurer said she distributed the funds to the City of Billings, Fremont Hills, Highlandville and Garrison. Treasurer Matthews asked are we doing a reimbursement or 3 are we going to pay the project up front. 41Page July Term Thursday, July 11, 2013 7:55 AM Western Commissioner Bill Barnett said according to Spencer Jones, we need to wait till the project is completed before releasing any funds the same as MODOT. Julia Maples said the current IGA's after they are signed, the funds are distributed immediately to the smaller districts. Eastern Commissioner Ray Weter asked does the IGA allow the funds to be distributed prior to completion? Jerany Jackson said the projects are specified and Spencer reviews the projects for completion. Treasurer Karen Matthews asked will another IGA need to be signed to obtain the remaining funds to complete the project. Treasurer Karen Matthews asked how Spencer Jones is being paid. 0 Presiding Commissioner Lou Lapaglia said Spencer Jones is paid from the 5% reserve pool. Presiding Lou Lapaglia said the pool will be reduced to pay for the services of Spencer Jones. Mayor Clint Ellingsworth had questions regarding prevailing wage and he is not sure how that will affect them per 290.210 and 290.220 of the Missouri Revised Statutes. Presiding Commissioner Lou Lapaglia suggested having City Attorney Jim Bowles review the statutes regarding prevailing wage. Eastern Commissioner Ray Weter asked do we need quarterly IGA's until the project is completed. Julia Maple said the IGA's are for one year and could have addendum's added to complete the project. 0 51Page 0 July Term Thursday, July 11, 2013 7:55 AM Eastern Commissioner Ray Weter said this is the beginning of this process and we are still smoothing out the edges. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Board of Equalization Hears Thomas E. Walker Discussion - Citizen Opposition to Assessment of Lot 19 Saddebrooke Phase 6 The County Commission serve on the Board of Equalization and the minutes of the this meeting are in the minutes forthe Board of Equalization. Motion/Vote - 11:00 AM Treasurer Karen Matthews Discussion - Ozark Bank Signature Card Revision for County Revenue The meeting was attended by Treasurer Karen Matthews and Karla Divan from Ozark Bank. The Christian County Commission met with Treasurer Karen Matthews and Karla Divan from Ozark Bank to revise all the signature cards for the bank. All signers had to file new paperwork with signatures. Presiding Commissioner Lou Lapaglia called for a motion to approve the revision to the signature cards. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Lee Johnson-Recycling Center Supervisor Discussion - Recycling Center Discussion The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Lee Johnson to discuss replacing the 6 yard dumpster with an 8 yard dumpster for the City Billings. Mr. Johnson said the 6 yard dumpster is over flowing and could be replaced with an 8 yard dumpster for the same price. There would be a $ 25.00 one time charge to make the change. 61Page r July Term Thursday, July 11, 2013 7:55 AM D Mr. Johnson said he would prefer not using his own tools at the recycle center. He said he needs a socket set, some wrenches and a cordless drill not to exceed $ 300.00 and could be purchased at Lowes. Mr. Johnson also suggested not leaving the dumpster at Billings over the weekend because the citizens use it for personal trash and not recyclable materials. Presiding Commissioner Lou Lapaglia called for a motion to replace the 6 yard to the 8 yard for 1 time charge of $ 25.00, authorize the purchase of tools for recycling not to exceed $ 300.00 from Lowes, and make a sign to change the time from Tuesday to Friday for recycling in Billings. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:45 PM Phil Amtower-Emergency Management Director Discussion - Introduce the New State Emergency Management Area Coordinator The meeting was attended by Todd Wiesehan Planning and Zoning Administrator, Rance 3 Burger of the Springfield News-Leader and Brady Brite from the Christian County Headliner News. The County Commission met with Phil Amtower Administrator of the Emergency Management to meet the new Coordinator Denise Russell, who is over eighteen counties including Christian County which is known as Region D. The Commission welcomed Ms. Russell to Christian County. III. Adiournment The meeting was closed at 2:00 PM The meeting was adjourned at 1:45 PM. The agenda meetings were completed and the Commission will reconvene Monday, July 15, 2013. 71Page t July Term Thursday, July 11, 2013 7:55 AM D Presiding Commissioner Lou Lapaglia 9 Eastern Commissioner Ray Weter 8 * Bot» Western Commissioner Bill Barnett D 81Page Y M •a,/r,[•,-•-.,-•„arile:·-r-€,•,m,-,m/-,Mur--T--7-p. -GI-I--Wm'-EZVa-d.-.I.n.:A-b..„-•%-4*.1'-/•U=+·I-, '•v-'-I"-'-"-. I .46-:. .#.... 1 tr & ble·t/*t.2/ MISSOURI DEPARTMENT OF REVENUE FORM Use this form to corlify monthly coUectlons to TAXATION DIVISION " the DIrector of Revenue. If cottector fails to Ille P.0. BOX 453, JEFFERSON CITY, MO 65105-0453 1315A his of her·monthly slatemints with the county (573)751-5900 TOD 1-800-735-2966 delk. the county clerk should nolily the DIrector MONTHLY STATEMENT OF COLLECTIONS {REV. 08-2012) of Revenue and the prosecuting Attorney. r< ·4'Kay Brown ' , Clerk of the County Commission within and for the th ··22:. county or . christian , hereby certify to the Director of Revenue, that from the ' ' f':u. mon ly statement fled In my o fobe, and swom toby ' Ted Nichols 51* »:F collector of the Slate and Colmty revenue WIU,In and forsald County. It appears that he has conected for State purposes during the month June E , 20 13 , the following amounts: GROSS COLLECTIONS MUST BE REPORmD IN ALL CASES CURRENT TAXES AND LICENSES 1. 41 . ' TAX . ' INTEREST TOTAL ' LAND TAX, 2013 't. $ $ 24. PERSONAL TAXI 2013 ··p UCENSE COLLECTION 7,162 50 7,162.50 "' ·UTILITY ,. L. 7 ' RAILROAD ...,· . ,•-i ·'i· PAYMENTINUEUOFTAXES . K 2. y." PROTEST 4 SURTAX: " 4 :':22 i at,Taxes 26,022 36 26,022.36 .f:Pl.fle fOiher Taxes 293.00 293.00 iy 28·j TOTALCURRENT COLLECTIONS 14 ' $ 33,477 86 $ $ 33 477.86 BACKTAXCOLLECTIONS LAND, 2012 72,112 38 $ 7,853 67 $ 79 966.05 LAND, 2011 ·· ' 109,418 53 30,625 27 140.043.80 LAND, 2010 146,487 33 64,708 81 211 196.14 LAND, 2009 ' 69. 165 82 40,896,31 110 062.13. LAND, 2008 730 28 542 77 1 273.05 ..0 LAND, 2007 ' 5 fy+.' , I '. •4· : TOTALBACKLAND . $ " . 397.914 34 $ 144,626.83 $ 542 541.17 "c PERSONAL, 2012 "$ 109.847 86 $ 11,829,98 $: 121 677.84 PERSONAL, 2011 :. 15,616 66 4,258.51 19 875.17 PERSONAL, 2010 2,665 52 1,159.32 3 824.84 PERSONAL, 2009 . 398.91 235.86 634.77 PERSONAL, 2008 PERSONAL. 2007 TOTAL BACKPERSONAL $ 128 528,95 $ 17, 483.67 $ 146,012.62 TOTAL BACKTAX COLLECTIONS $ 526443.29 $ 162,110.50$ 688.553.76 3* r.y GRAND TOTAL COLLECTIONS $ 1 559 921 15 $ I 1621110.50$ 722.031.65 t WiTNESS lrY HeD AND OFFICIAL SEAL. CONEATMYOFFXCEIN Ozark, MIssouri A... . 1103 5th DAYOF July 2013 CLERK OF,HE COUNTY COMMISSON 4 4$ .'. , Kay Brown -DEPARTMENT-OF REVENUE. -COUNTY COURTHOUSE DOR·,3,6A0e **pdcket]?99192€ For more Information, visit http:#dor.mo,govlbuslness/cltycounty/. j:asi P®AE>,AMei%42ht,_ #- Christian Counly Commission 100 West Church St, Room 100 0zark, MO 65721 July Term http://ChristianCountyMO.iqm2.com Of C - Minutes- Monday, July 15, 2013 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia . · ' Tit141 j. 1.. i Attendee Name l„ :1, ,» ' . 4 stdtus. , :Arrivddi 1 Lou Lapaglia Presiding Commissioner Present 8:50 AM Ray Weter Eastern Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM County Clerk Kay Brown Minutes & Financials Approval - Approval of Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and the following members of the Purple Heart Order: Clayton Jones, Everett Kelly Department Commander, Gene Dove Commander of the Springfield, Missouri Chapter 621, John Dismer and Highlandville Mayor Clint Ellingsworth, Mrs. Ellingsworth, Sheriff Joey Kyle, Rance Burger of the Springfield News-Leader, and Aaron Hadlow of the Christian County Headliner News. There were no minutes or financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to proceed to the next meeting. RESULT: TABLED [UNANIMOUS] Next: 7/18/2013 8:40 AM MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Military Order of the Purple Heart Discussion - Proclamation for the Purple Heart Organization The meeting was attended by Commission Secretary Cheryl Mitchell and the following members of the Purple Heart Order: Clayton Jones, Everett Kelly Department Commander, Gene Dove Commander of the Springfield, Missouri Chapter 621, John July Term Monday, July 15, 2013 8:50 AM Dismer and Highlandville Mayor Clint Ellingsworth, Mrs. Ellingsworth, Sheriff Joey Kyle, Rance Burger of the Springfield News-Leader, and Aaron Hadlow of the Christian County Headliner News. The County Commission presented the Proclamation for the Purple Heart Organization for Christian County, Missouri to commemorate the sacrifices made by the Purple Heart Veterans. Presiding Commissioner Lou Lapaglia read the Proclamation of the Purple Heart for Christian County, Missouri. Everett Kelly, the Commander of the Military Order of the Purple Heart, told the origin of the purple heart that was established under President George Washington. Mr. Kelly presented to the County Commission the Military Order of the Organization Flag of the Purple Heart dated 1782- 1932 and a plague honoring America's wounded veterans. Presiding Commissioner Lou Lapaglia said the flag will be flown over the Court House in remembrance of the Veterans of the Purple Heart. Presiding Commissioner Lou Lapaglia expressed his appreciation for the work and the commitment of the veterans. The County Commission discussed giving a donation of $ 200.00 to the Military Order of the Purple Heart to assist them in their work on behalf of Christian County. Presiding Commissioner Lou Lapaglia called for a motion to give a donation of $ 200.00 tothe Order of the Purple Heart. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Commissioners Discussion - Commissioners Will Inspect Campus Buildings, Lots, & Future Development Opportunities The meeting was attended by Rance Burger of the Springfield News-Leader. 21Page July Term Monday, July 15, 2013 8:50 AM The County Commission walked to the property located South of the jail to review for the possible construction of a FEMA shelter and parking lot. The Commission will contact the property owners located at 204 and 205 South 2nd Street in Ozark, Missouri to inquire if there is any interest in selling the property to the county for future development. It was proposed that consideration be given to the final location of the FEMA shelter. III. Adjournment The meeting was closed at 10:30 AM The agenda meetings were completed and the Commission will reconvene Thursday, July 18, 2013. CL Pliding Commlsdtn&(Lou Lapaglia \ 1 70 X Ab Vi v v -V Eastern Corp(missioner Ray Weter lcie % dvial Western Commissioner Bill Barnett 3[Page 1 1 851*imit? -- PROCLAMATION WHEREAS, Christian County, Missouri and our Community have a great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the Armed Forces; and WHEREAS, Veterans have paid the highprice of freedom by leaving their families and communities and placing themselves in harm's way for the good of all; and WHEREAS, the contributions and sacrifices of the men and women who served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and WHEREAS, many men and women in uniform have given their lives whlie serving !,n'tile Armed Forces; and ' WHEREAS, citizens of our country have received the Purple Heart Medal as a result of being wounded while engaged in combat with an enemy force, constructed as a singularly meritorious act of essential service; and WHEREAS, Christian County seeks to remember and recbgnize the veterans who are recipients of the Purple Heart Medal; and WHEREAS, the Christian County Commission desires to proclaim Christian County, Missouri to be a Purple Heart County honoring the service and sacrifice of our nation's men and women in uniform, wounded or killed by the enemy while serving to protect our freedoms. NOW, THEREFORE, WE, Lou Lapaglia, Bill Barnett, and Ray Weter by the virtue vested In us as the Commissioners of Christian County, and as a mark of respect and gratitude, extend our appreciation and esteem to the members of the Military Order of the Purple Heart by becoming a Purple Heart County. IN WITNESS WHEREOF, we have hereunto set our hands on behalf of the County of Christian to be affixed this 1 P day ofJuly in the year of our Lord Jesus Christ, Two Thousand and Thirteen. 0.i lat , Bill Barnett Lo U Lapaga»af :w . Ray Wdier h.,22 1 awat cipu 3 Western Commissioner Presiding Commissioner Eastern Commissioner Ii¢@@ir#**29 /1 Christian County Commission 100 West Church St Room 100 0 aimi July Term 0zark, MO 65721 http://ChristianCountyMO.iqm2.com - Minutes - Thursday, July 18, 2013 8:40 AM The Christian County Courthouse I. ' Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attendee Name , 3-69.1 -:...#mi.4.4. .- 1.3 3 Status Pifk. *trie.dd ... Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Kay Brown County Clerk Present 8:45 AM Julia Maples Administrative Assistant Present 8:45 AM II. Agenda, Motion/Vote - 8:40 AM County Clerk-Kay Brown Minutes & Financials Approval - 1167 : Approve Minutes The meeting was attended by Commission Secretary Julia Maples. 0 The County Commission reviewed the minutes for June 25, July 1, July 11 and July 15, 2013. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:40 AM County Clerk Kay Brown Minutes & Financials Approval - 1173 : Approval of Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission discussed giving a donation of $ 200.00 to The Military Order of the Purple Heart. Also the county has 51 old phones that we can't use that could be donated to Stone County. Presiding Commissioner Lou Lapaglia called for a motion to approve a donation of $ 200.00 to the Military Order of the Purple Heart and to donate the used 51 phones to Stone County. 3 i . t July Term Thursday, July 18, 2013 8:40 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:45 AM John Bross-Courthouse Maintenance Employee Discussion - Closed Session 610.021 Section (3) Hiring, Firing, Disciplining or Promoting Employees When Personal Information is Discussed. The meeting was attended by Janitor John Bross and Kenny Coates. Presiding Commissioner Lou Lapaglia called for a motion to go into Closed Session. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:05 AM County Commission Discussion - Reconvene in Open Session Eastern Commissioner Ray Weter called for a motion to adjourn from Closed session and reconvene in open session. No decision was made. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett, Kay Brown Motion/Vote - 8:40 AM County Commission Bid Opening Bid Opening - Demolition of 207 S. 2Nd Street Ozark Project The meeting was attended by Brent Young, Jason Stutesman, Maintenance Supervisor Kenny Coates, Jack Bero and Roy Dodson. The County Commission received one bid from R&K Underground to demolish the house located at 207 South Second Street, Ozark, Missouri for a total cost of $ 28,000.00 Eastern Commissioner Ray Weter asked how much time do you anticipate it will take to demolish the house. Mr. Dodson said it is possible to have the property demolished on the same day. 0 Presiding Commissioner Lou Lapaglia said can you perform this service without affecting the gas line. Are the contents in the building of any value? 21Page July Term Thursday, July 18, 2013 8:40 AM Mr. Dodson said there is an air conditioner and old tub and the metal can be sold for scrap. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to R&K Underground. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Jack Bero-Citizen Discussion - Discussion About Future Maintenance & Repair of Prayer Springs Lane The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Jack Bero to discuss future maintenance and repair of Prayer Spring Lane located on the west side of the county. Mr. Bero came before the County Commission said the road had a double chip and seal and provided a definition of hard surface and chip and seal. There are four homes involved. He had received a letter from Todd Wiesehan including a copy of the Unified Code. Presiding Commissioner Lou Lapaglia asked how many homes are located on Prayer Lane Road. Mr. Bero said there are four homes. Mr. Bero said he did a double coat of chip and seal and it was inspected and approved it. Western Commissioner Bill Barnett said the rules had changed from the time when Prayer Lane Road was built. Commissioner Barnett said after two years the road requires another coat of chip and seal. Commissioner Barnett said Mr.Bero went above and beyond the standards when the road was built. Commissioner Barnett agreed to take the road into the Common 2 Road District but noted this is setting a precedence. Todd Wiesehan said a legal description is needed to accept the road into County D maintenance. Jack Bero said each property owner owns a portion of the road. 31Page D July Term Thursday, July 18, 2013 8:40 AM Todd Wiesehan said the legal description should include the signature of all property owners for the right of way easement on the road. Presiding Commissioner Lou Lapaglia called for a motion to accept Mr. Bero's request to approve Prayer Spring Lane to be accepted by the Common 2 Road District pending completion of 1-5 referenced requirements contained in the letter that was sent to Mr. Bero. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Board of Equalization Hears from David Wagner Hearing - Citizen Opposition to Assessment of Lot on Boat Street Mr. David Wagner cancelled the meeting with the Board of Equalization. Motion/Vote - 11:00 AM Board of Equalization Hears Highland Ridge Senior LP 0 Hearing - Opposition to Assessment of Highland Ridge East & Galileo Dr The County Commission met with the Board of Equalization to review the appeal for Highland Ridge LLP. Motion/Vote - 2:00 PM Spencer Jones-Great River Associates Discussion - Road Standards & Mailbox Standards Discussion The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Todd Wiesehan Planning and Zoning Administrator and Rance Burger of the Springfield News-Leader. The County Commission met with Spencer Jones from Great River Associates to discuss roads and mailbox restrictions. Spencer Jones said based on the last discussion with the County Commission he was to inquire of other counties if they have a policy regarding mailboxes restrictions and asphalt roads. Mr. Jones said none of the counties he contacted have a policy regarding mailboxes except Greene County. There are local policies that place restrictions within a housing subdivision for road pavement and mailboxes. Mr. Jones also contacted the Missouri Department of Transportation, U.S Post Master, and the American Association of State Highway and Transportation Officials. According to Mr. Jones, the Post Office does not restrict how or what the mailbox is built of but their concern is to have a safe location to deliver the mail. Mr. Jones suggested obtaining a legal opinion from County 0 Counselor John Housley. 41Page a 0 July Term Thursday, July 18, 2013 8:40 AM Eastern Commissioner Ray Weter suggested that any driveway permit include the placement and construction material of the mailbox. Spencer Jones agreed the mailbox restrictions could be done through the planning and zoning permits. Todd Wiesehan said it would it be possible to include mailbox construction in the permit application but if the mailbox is built in the county right-of-way easement the county would be liable. Mr. Wiesehan said if we give due diligence to set the requirements than each citizen is responsible to follow them. Spencer Jones recommended to not create any policy at this time because the law does not require it for the post master, MODOT or any other entity. Western Commissioner Bill Barnett said this was a problem in Greene County last year and we didn't want to have any problems. Spencer Jones if there is a problem in the future, we will revisit it. Eastern Commissioner Ray Weter made the motion against adoption of any changes regarding mailboxes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Adopt Revised Road Specificiations Western Commissioner Bill Barnett asked Mr. Jones, "Should the County place concrete in the bid notice for road construction?" Spencer Jones said MODOT bids all the roads for asphalt and concrete. Presiding Commissioner Lou Lapaglia said he would like to do more research before October 1, 2013. - -4.- 51Page .Q 0 July Term Thursday, July 18, 2013 8:40 AM Eastern Commissioner Ray Weter said the developers will not be happy with the increased cost for subdivisions. Spencer Jones replied that would put us in line with many of the surrounding counties. Western Commissioner Bill Barnett made the motion to approve ail roads built with concrete that are made with 6 inches of aggregate and 6 inches of concrete; For asphalt: 4 inches of aggregate, 4 inches of black base and two inches of wearing service. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Wetdr, Bill Barnett, Kay Brown Motion/Vote - 2:00 PM Trevor Croley with Croley Insurance & Cox Health Plans Discussion - Mid Year Healthcare Review & Healthcare Reform Update The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Chief Deputy Payroll Clerk Tom Lawson, Benefits Administrator Holly Burnette and Rance Burger of the Springfield News-Leader. The County Commission met with Trevor Croley and Michelle Brown from Croley Insurance and Bart Stead Cox Health Plans. Trevor Croley introduced Mr. Bart Stead representative for Cox Health Plans. Mr. Stead distributed packets of information showing the mid-year review of health insurance claims for the county. Motion/Vote - 3:30 PM Sheriff Joey Kyle Discussion - Budget Discussion The meeting with the Sheriff was cancelled. III. Adiournment The meeting was closed at 3:30 PM The agenda meetings were completed and the Commission will reconvene Thursday, July 22, 2013. 61Page 0 July Term Thursday, July 18, 2013 8:40 AM 046«69-1 7% 6 Presiding Commls,oodr Lou Lapaglia A 4 ,(94 Eastern Comgfissioner Ray Weter Western Commissioner Bill Barnett 0 0 71Page ] (108(Old MJEZO lewiS PNE 'S ZOE Jo uo!11'oulea : 89 w.) 311 punoiti.lepur'I )1 9 hi u104 P!8 :Weluttoe#v Lrrift-,unf'glu,1342 31 y. 4i . ·'S I €-1 0 EXHIBIT A Bid Form AII bids must be specified or equal. No deviation from specifications will be allowed. Contractor must complete, sign and return this document with the proposal. Property Address: 207 S. 2nd Cost to Demolish las quoted on Street Ozark; MO 65721 bid forms) Foundation leveling & backfill , 61000 concrete removal H > FD (OCD lot restoration h . co n (o 7.nor) other expenses 3 - 90- D TotaI $ GLS Property Specifics: See attached document for property specifics. Name of Company: 834<- UALA·er,rouu d LLA. Agent&'ritle: 09 CID ock-SOAL ' rn ANA€o,V- Address: .71 0 re co(L ll-·Elp 11\L A '010. (0 60 . 1 Cell -417- 69,3 -14 Cbs l-417-(583-5 U.q Phone: Fax:5*m.6 E-mail: 3444,1.(IllE\5 (33 6 rnAA *CO fn 52«-1-6nq 7-/7-/3 Signatur@ of Contractor Date 0 Page 16 of 18 r (Defoid Vezo le04S WIZ 'S IOZJO uowloutao : 8914> O-1-] punoapun M 9 21 luol; P!8 :Juetuqoeuv 0 1*868jwep A-'/2©,Jt. 13.4 s· Invitation to Bid Demolition of 207 S. 2nd Street Ozark Project Name: Kenneth Coates-Building Maintenance Point of Contact: Supervisor for Christian County Campus Telephone: 839-5676 maintenance@christiancountvmo.gov Email: or: countycommission@christiancountymo.gov Return bid no later than: July 18,2013 at 8:45 a.m. Return bid to: Julia Maples-Administrative Assistant Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 The bidder hereby declares understanding, agreement, and certification df compliance to provide the items and/or services, at the prices quoted, in 0 accordance with all requirements and specifications contained herein. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission, or when this document is countersigned by an authorized official of the Commission, a binding contract shall exist between the bidder and Christian County. Signature is required below confirming understanding of this statement. C,-43/ '-Dedi-ovl . 7 -11-23 Date Authorized Signature - Title Printed Name- 8AAN#Ger ti &4 73 0 As oiu *+44 0,¥* ALrcEY-oll«\ LLC-, Cornwang*ne MailingAddress P r, 125cyr 14 LD city, state, zip Ag a 1-no. 65 608 email::Rku (1>Rs.A (Brr\All-. Corn Phone: Fax: 1 -4 1-1-6 33 - 5 219 Same CountersIgnature of Presiding Commlisioner lou Lapaglla Date: J Page 1 oi 18 1 34(i*186¢i#iMib'*rl 264.a·.1. 41 /9 I (100[oid)pezo laeos PNE 'S ZOE Jo uon!.loutea : 89Lt) On punoiBiepun >1 9 M 111041)!S :Waultloeuv 14,-6.i-,9,2.2 . 2,4«31» EXHIBIT B Contractor's Prior Experience Prior services performed for: » »1 U-< C-\As- 1 M.(\ Address: U>reenle C.Ould City, State, Zip: 5 90*4'-F\2121 fr\,0 0 Person familiar with perfordance: 1 -1 TN141 r, "f\V- N elS Title and phone number: Hll-9,(08-91-59§ cell 41-7-938 -131% Description of prior services performed: t). K. 14'ho 1- 99, 2FS Person familiarwith performance: ·3-bhu '122 dKAer Tineandphonenumber; B 405 pqql - Q,204 63 hl e 1 ALQO ·r- Description of prior services perreemed: 0-06.1 5+truc-no N From-To (Date ofservices) Aprd Abla to 14©71.. 2(3>VZK D Page 17 of' IS 2.4.a·'] Boaf°'d NJezo Jeans PNE 'S ZOE Jo u0440,1120 : 8gn) 01-1 punoJOJapur] >1921 Uloi; PIE :Weuittoeuv - ENIC. Employers Mutual Casualty Company Packet Pg. 11 Home Oftice • Des Moines, Iowa BID BOND KNOWALL MEN BY THESE PRESENTS: That we, R&K Underground, LLC as Principal, and the EMPLOYERS MUTUAL CASUALTY COMPANY, a corporation organized and existing under the laws of the State of Iowa and authorized to do business in the State of Missouri , as Surety, are held and firmly bound unto the Christian County Missouri as obligee, in the sum of 5% of the Bid Amount DOLLARS, lawful money of the United States of America, to the payment of which sum of money well and truly to be made, the said Prindpal and Surety bind themselves, their and each of their heirs, executors, administrators, successors and assigns, jointly and severaily, by these presents. THECONDITION OF THIS OBUGATION IS SUCH, that, if the Obligee shall make any award to the Principal for: Demolition of Single Famiy Home at 207 S. 2nd Street, Ozark, MO 65721 according to tile tenns of the proposal or bid made by the Principal therefor, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of such proposal or bid and award and shall give bond for the faithfu performance thereof, with the EMPLOYERS MUTUAL CASUALTY COMPANY as Surety or with other Surety or Sureties approved by the Obligee; or if the Principal shall, in case of failure so to do, pay to the Obligee the damages which the Obligee may suffer by reason of such failure not exceeding the penalty of {hts bond, then this obligation shal! be null and void; otherwise it shall be and remain in full forne and effect. Signed, Sealed and Dated this 18!h day of July ,20 13 R & K Underwound, LLC Principal By: Wtness Employers Mutual Casualty Company aia€LL_ Surew Witnesm ' Sherly L Burgener Allomey-in-Fact 7007.4 (5-12) .* · (wafoki Miezo,aanS PNE 'S ZOE Jo uon!]oulaa : 89: U Dll punoir,kepun >1 9 M u,04 P!8 :Weunloeuv .:N e ga ,;1101:91,Al,]:1444:mlill,11&111•11016IVill;M'Ve-]<•1:1*11.*1•NI'N;IltIVIUM;{.b 0 r &2 EMCInsurance Companies® No. A23138 2 P.O. Box 712 • Des Moines, IA 50306·0712 CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT KNOWALL MEN BYTHESE PRESENTS, that: 1. Employers Mutual Casualty Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 6. EMC Properly & Casualty Company an Iowa Corporation 3. Union Insurance Company of Providence. an Iowa Corporation 7. Hamilton Mutual Insurance Company. an Iowa Corporallon 4. Imnois EMCASCO Insurance Company, an Iowa Corporation hereinafter referred to severany as tompan,» and collectively as =Companies», each does, by [hese presents, make, constitute and appoint: STEVEN C. RUSSELL, DAVID F. FEILD, SHERRYL. BURGENEK KAREN J, PAYNE, C. DWAYNE SHELTON its true and lawfut attorney-in-fact, with full power and authoriy conferred to sign, seal, and execute its lawful bonds, undetakings, and other oblgatory instruments of a similar nature as follows: ANY AND ALL BONDS and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized omcers of each such Company, and all of the acts of said attorney pursuant to the aullolity hereby given are hereby ratified and connrmed. The authority hereby granted shall expire APRIL 1, 2014 unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Power-of·Allomey is made and executed pursuant to and by the authority of the following resolution of the Boards or Directors or each 01 the Companies at a regularlyscheduled meeting of each company duly called and held in 1999: RESOLVED: The President and Chief Executive Officer any Vice President, the Treasurer and tile Secretary of Employers Mutual Casuatty Company shall have pomr and authority to (1) appoint attorneys-In-fact and authorize Ihem to execute on behalf of each Company and attach the seal of the Company thereto, bonds and undertakings, recognIzances, contracts oftndemnity and other wlitings obligatory in the nature thereof; and (2) to remove any such attorney-tri-ract at any time and revoke the power and authority given to him or her. Attomeys·in-fact shall have power and authori suwed to the terms and Umitations of the power-of-attomey issued to them. lo execule and denver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of Indemnity and other wlitings obligatory in the nature thereof, and any such Inslwmenl executed by any such attorney-in-fad shatt be funy and in all respects bading upon the Company. Cenificarlon as to the vandity or any power-of-attorney authorized hereln made by an officer of Employers Mutual Casualty Company shall be fu[ly and in all respects binding upon this Company. The facsimile or mechanicany reproduced signature of such oficer, whelher made hemtofore or hereafter, wherever appearing upon a certified copyof any power-of-attorney of Ihe Company, shall bevarid and binding upon lhe Companywilh the same force and effect as though manually aflixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by their officers as shovm, and the Corporate seals to be hereto affixed this 27th dayof APRIL , 2012 . *7 A 1, AA Zel Seals ."+O™Suc:'.. ,' coup*... ··' 7 8 C. 4 Bruce G. Kelley, dhaan/ Michael Free] of Companies 2,3,4,5 & 6; President Assistant Vice PresidenV or Company 1; Vice Chainnan and Assistant Secretary t SEAL 3%3 .2- 1863 m -0- 1953 74'f CEO ofCompany 7 f>,11,<3/ i.3 >..·- IOWA -,y·:..m:ty Onthls 27th day of APRIL AD 2012 beforemea Notan,Publicinand forthe State of Iowa, pemona#yappeared Bn=G. KeneyandMichael l:reel, 4..,...4 .-< 44,- .i.<>uDZ' 42'4 who, being by me duly sworn, did say that they are, and are known to me to be the Chairman, *6·'°94·: 2 40·.. fly,°'·4'W-- President, Vice Chairman and CEO, and/or Assistant Vice PresidenVAssistant Secretary, 1(SEAL):- -: .Igji.Ji SEAL -;- respectively, of eachof The Companies above:that the seals armed to this instrument are the i SEA! seals of said corporations; liat said instrument was signed and sealed on behalf of each orthe Companies byauthorityof theirmspective Boards of Directors; and that the said Bruce G. Kelley and Michael Freel as such ofncers, acknowledged the execution of said instmment to be lie voluntaly act and deed of each of the Companies. My Commission E*resMarch 13,2014. LAUREL A BLOSS Commission Number 183662 Notary Pubtic In and forthe State of Iowa Mycomtn, Exp,Mil!12Q-14 CINES· \UV CERTIFICATE 1, James D. Clough, Vce President d the Companies, do herebycertifythatthe foregoing resoluthn of the Boardsof Diredors by each of the Companies, and Ihis Power ofAComey Asued pursuant thereto on APRIL 27, 2012 on behalf of: STEVEN C. RUSSELL DAVID F. FEILD, SHERRY L BURGENER, KAREN J. PAYNE C. DWAYNE SHELTON are true and correct and are slill in fult force and effect 0 In Testimony Whereo! 1 *3 subscribed anal·Ge and amxed the facsmle seal of eadicompany'lis l'b.Ukmyof <3 L) 19 . 9-0 (37 CEL.. 01,7.1.1,864 i'.i; li• 1.4 4 1111 #14 1•]11• l.1,(4$ 111 11!41 1 4 1,4 14'Z•) I(1 [:1 V•141 4 i•) lill (•1#114'84•111,11: 1196. 027269:2. 0 CHQI&TIAN COUNTY Lou Lapaglla Presiding Commissioner COMMI&6ION Bill Barnett '100 W. Chifidi dtreet, Iloom 100 Western Commissioner Ozark Migeuri 65721 Ray Weter Phone: 417-58'14112 • Fax: 417-581-5)24 Eastern Commissioner July 2, 2013 Jack Bero 1830 Prayer Spring Ln. Nixa, MO. 65714 Mr. Bero, This letter is to restate our previous conversation about the future maintenance and care of Prayer Springs Lane by the Christian dounty Road Dept. Prayer Springs Lane must have the approval of the County Commission and the Planning and Zoning board of Christian County, before the County will accept said road into the C2 Road Maintenance program. Please note the following Issues that you must.address and repair before the county will accept the road: 3 1. The North ditch line at'the Ehti·ance of Prager Springs from Gregg Rd. must be reallgned with 3'to 6" rock or equivalent to, to correct the erosion Issue where It has occurred. 2. The first drive on the left off of Prayer Springs was improperly installed and needs to be removed and Installed with a French drain with 2" rock and covered with a 1" Base rock application. 3. East ditchline atthe Cul-de-sac needs to be aligned with 6" to 3" rock to slow the water path down to avoid further erosion. 4. North West ditch line at the Cul-de-sac needs to be aligned with 6" to 3" rock to slow the water path down to avoid further erosion. 5. At the above address, two marked trees that are dead must be removed. 6. Needs 1 application of 3/8" chip & seal rock surface applied to finalize road. Notify the Christian County Road Supervisor Brent Young after these repairs are complete and we will begin the process of reviewing Prayer 5prings for consideration Into the county road inventory. Sincerely, 620 80»92 Bill Barnett Western Commissioner D Website: www.christiancountymo.gov Email: countycommission@cliristiancountymo.gov €3 Pinted on Recycled Paper f*#221242#63 1-34 Christian County Commission 100 West Church St,Room 100 0 Ozark, MO 65721 Iuly Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, July 22, 2013 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attendee Name -r · r /1,1.,.: Title : : 4- *1 J A 7,2--:Statusfi l D:':Affi*&8; ', Lou Lapaglia Presiding Commissioner Present 8:40 AM Ray Weter Eastern Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Kay Brown County Clerk Present 8:40 AM Cheryl Mitchell Assistant Present 8:40 AM II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Chad Odle of 3 Coastal Energy Corporation. Presiding Commissioner Lou Lapaglia said there are no minutes to be approved and will be postponed to a later date. Presiding Commissioner Lou Lapaglia read the Sales Tax Court Order # 7-22-2013-01 and called for an order to approve the distribution of funds. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:45 AM Christian County Commission Appointment - SB-40 Board Appointments--lim Vetter, Christine Moore, Jeff Harris & Lisa Christiansen The meeting was attended by Commission Secretary Cheryl Mitchell, Common 2 Road District Supervisor Brent Young, Chad Odle from Coastal Energy and Greg Dishman from Wright Asphalt Company. 0 July Term Monday, July 22, 2013 840 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common 1 & Common 11 Road Departments Bid Opening - Bid Opening-Road Oil The meeting was attended by Commission Secretary Cheryl Mitchell, Common 2 Road District Supervisor Brent Young, Chad Odle from Coastal Energy and Greg Dishman from Wright Asphalt Company. The County Commission met to open the bids for road oil from the following companies: 1. Coastal Energy Corporation located in Willow Springs, Missouri 2. Wright Asphalt located in Springfield, Missouri Presiding Commissioner Lou Lapaglia called for a motion to review the bids and schedule a decision meeting for Monday, July 29, 2013 at 8:40 a.m. RESULT: TABLED [UNANIMOUS] Next: 7/29/2013 8:40 AM MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Common Il Road Department Bid Opening - Bid Opening-Pre-Treated Rock The meeting was attended by Commission Secretary Cheryl Mitchell, Common 2 Road District Supervisor Brent Young, Stacey and Casey Young, Rance Burger of the Springfield News-Leader. The County Commission opened bids for pre-treated rock for the county road department from the following companies: 1. Blevins Asphalt Construction from Mount Vernon, Missouri that was incomplete. 2. Young/Kerans Construction, LLC from Marionville, Missouri a bid for $ 11.00 per ton. 21Page 0 July Term Monday, July 22, 2013 8:40 AM Brent Young Supervisor of the Common 2 Road District recommended to the Commission to accept the bid from Young/Kerans Construction, LLC Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Young/Kerans Construction, LLC. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission Contract - IGA Sales Tax Pool Distribution-City of Ozark & City of Nixa The meeting was attended by Rance Burger of the Springfield News-Leader. Presiding Commissioner presented the IGA for the City of Ozark for the first phase of the project paid in the first quarter is $ 34,041.25 and for the second phase paid in the 2nd quarter is $ 39,003.17 for a total of $ 73,033.42. Presiding Commissioner presented the IGA for the City of Nixa for the first phase of the project paid in the first quarter is $ 42,966.08 and forthe second phase paid in the 2nd quarter is $ 37,500.00 for a total of $ 80,466.08. Presiding Commissioner Lou Lapaglia called for a motion to approve the IGA for the City of Ozark and for the City of Nixa. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM County Commission Bid Opening - Excess Property Bid Opening Postponed A notice was published in the newspaper to open bids today at 9:45 am to sell excess county property owned by the Common 1 Road District. The meeting was omitted from the agenda so the bid opening will be postponed to a later day. Presiding Commissioner Lou Lapaglia called fora motion to reschedule the meeting to Thursday July 25, 2013 8:45 am. 0 31Page a 0 Juiy Term Monday, july 22, 2013 8:40 AM RESULT: TABLED [UNANIMOUS] Next: 7/25/2013 8:40 AM MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Board of Equalization Hears from Robert Palmer Hearing - Opposition to Assessment of 1500 Martin Branch Road, Fordland, MO The County Commission served today as members of the Christian County Board of Equalization for the property located at 1500 Martin Branch Road, Fordland, Missouri owned by Mr. And Mrs. Palmer. The mitutes of the meeting will be contained in the Board of Equalization minutes. III. Adjournment The meeting was closed at 1:45 PM The agenda meetings were completed and the Commission will reconvene Thursday, July 25, 2013. €k„-·t e Pr*siding Commigsioher 140 Lapaglia Eastern Commitsioner Ray Weter Western Commissioner Bill Barnett 41Page CERTIFIED COURT ORDER # 7-22-2013-1 **Elfam#f 6'7 4 M»)«%; 3> 1 The Treasurer is ordered to pay the following entities: 2013 CART July 2013 Term 3 . 1 RECEIPT: 24147 DATE: JULY 19, 2013 AMOUNT RECEIVED $108,392.43 295-420-300 CHECK # BRIDGE . 15.00% $6,258.86 ROAD MILES COMMON 1 297.51 29.67%' *22160.03 COMMON 2 280.69 2i99%1 $30,339.05 BILLINGS SPECIAL 103.25 10.30% $11,164.42 GARRISON SPECIAL 24 2,39% $2,590.58 OZARK SPECIAL 102.97 10.27% $11,131.90 SELMORE SPECIAL 27.5 2.74% $2,969.95 SOUTH SPARTA SPECIAL 11.1 1.11% $1,203.16 STONESHIRE SPECIAL 5.3 0.53%| $574.48 ' I. TOTALROADS - 852.32 100.00% . . _ $92,13-57 TOTAL BRIDGE - $16,258.86_ . 0 TOTAL DISBURSED $108,392.43 Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF I, have hereunto set RECEIVED my hand and affixed the seal of said Commission, at my office in Christian 'JUL 1 9 2013 County this, 22nd day of July, 2013. 61©- 4!22. KAY BROU-, COUNTY CLERK Kay Brown, Clerk of the County Commission *Rac*dt PgF5%%* .-,9..9"7 s I. I. p. -4.... R.....1 0 Contract Period: Date of the Award through July 22, 2014 (With the option to renew for two additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide t items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between 1 bidder and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax IDNo. 1 10069#£ 9.YE#961 CAPTO Price per gal = $ 2,320,0,19, e, CRS-2 75,000 gallons x $ 4 /. 9 4 Price per gal = $ 14€ KDO. or EA-300 6,000 gallons x $ 4.2.4 1 Price per gal = $ 194 990.06 ARP 12,000 gallons x $ .U. / O Price per gal = $ 05 Doe,o £ Total:$ 2; 808 860. , Delivered Optional Products MC-250 6,000 gallons x $ 3.05 Price per gal = $ 12.300 Illlll SS-1 6,000 gallons x $ 2.0 6 Priceper gal= $ 42,2 0 0 SS-lD 50/50 6,000 gallons x $ 1,80 Price per gal= $ 191200 j RS FOG 6,000 gallons x $ 2 / 9 Price per gal= $ n ®20 Total: $ 544 420,00 2 0 F.O.B. Prices on all products MC-3000 Price per gal= $ 2.8 9 MC-800 Price per gal=$ 2.94 11 lilli MC-250 Price per gal = $ 3.0 / CRS-2P Price per gal =$ 2,3 3 CRS-2 Price per gal = $ l.27 EA-300 Price per gal= $ 2,41.5 AEP Price per gal = $ 2.0 G SS-1 Price pergal= $ A.0 1 SS-1 Price per gal = $ RS Fog Price per gal= $ 0,13 50/50 1.76 Total: $ 23.22. The above quantities are estimated gallons and Christian County reserves the right to increase decrease the amount of gallons, and/or remove a product listed in this bid without any additional charges or penalties being applied by the bidder, if not so stated in the comments section. Name of fixm: Ceo 51-4 Ene r Coff 0 Authorized signatures 44 0&10_, Date 7-/9 -13 met>2.M,44.-»4''N*?1.4.' *PE#*tfgtj'330 019Ii@Eli (8) Location List below the locations ofyour plant or terminal facilities from where you inted to produce th< materials for this Christian County project. Please state at what locations F.O.B. sales are availat /928 Uy U /4,. Her, A 0 1 ALL prokbe,+1 Dlj5+ar-Der Minql 460 4 W. 4,14.4 9, 5{>r: n:14 ze'411)0 1 111-IM .4 Additional Information Section ¤ If you have any additional information regarding your pricing, terms, conditions, or products ple; g list them below: E CO j Phth p 0-492 .0 0 65- fJ De-m,Aft«De- d.«ge.'. 41 6€ per hr. cft€r 11\ rs free- m 5 #Kn. La,iW : 5 A,90 Vit 3 • M UaA 6 1 £66 thun 5,000 04. u,; 11 be- 0-ka.£394 41 215- sher+fr,1 0 E N /;/7.@ 2*,4 l/RO leS* FDO:R)(77_.2 . A01 (059 05 .. Z Conwzipemitl1 2421,4/7L-49.*- Email Address Phone mlmb VOUnq'ke[.8,760.on@ttan-@ ,nal)· eum -- #ax nu018er 6 44/- Z CE ,=*0#421%9*Signature j Date .9 C.»(dmt payr 9-11·0£13 0 ·' Printedams O Title 57)4-lity 900,,Ue 26%60 ' '- .. : 0 Billing and Payments: #24#56#Politol - m®FIES.W*429 .¢,i.,Illi./. 3... 0 We are now accepting bids on pre-coating 3/8" rock at the Western Road District site. We will be furnishing the oil and rock along with the loader operator. 4,11*uA'KA-, '3L; 44> 0 0 : aspacketpg:194 dr@42,·A•Ilk../,A t .-W, .%4 'Ri>t? ....> -)U.2- (2) 3@82*2, 3 Conlract Period: Date of the Award through July 22, 2014 (With the option to renew for two additional one year periods.) The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice ofAward is signed and issued by the Commission, a binding contract shall exist between the bidder and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed wilh IRS for this Tax ID No. w KIE kr>1 6 1 #pri Mailing Address IRS Form 1099 Mailing Address 6/431#667Ft°fLI- City, State,'Zip Code City, State, Zip Code sf blnf,0,/"b Bro bil& 53 0 2806 b Ast *- 91 6) 517A4AA/6 WA},947,1*Jh,COAl i Contact Person - Email Address Phonenumber Fax number 5 14 1-2-ito -%>3\ g Authorized Sigl Date on 11 1.-1-rl-T - 7-11 ·-/3 % Printed Name Title 9-?#6 0 554 MA « IV\+ °lf- 0 9@**Nati anry'M# (9) »92.,7.y«, 24.1.}M .4,3.;¢kete RESPONSE FORM: Companies that contract with Christian County to provide goods and services on this bid must have on file proof of insurance and notarized statement that the company is complying with Federal Department ofTransportation Regulation 49 CRF Part 40 (random drug and alcohol testing of personnel in safety sensitive positions). Companies must also provide material and performance bonds. All products that are supplied under this contract must be from a facility that is listed as qualified bituminous material source by MoDOT. Asphalt emulsified primer (AEP) must be pre-approved and subject to testing (ss-1 orss-1 diluted will not be allowed as a subititute for this product). RS FOG bids are for rapid setting fog seal oil ifyour company produces a products of this nature, please include it in your bid. **any product can be added to comment section** All prices should include delivery, fuel charges, and any other charges that your company may impose in the contract for supply ofthese materials anywhere in Christian County, Missouri. All prices shall be in the price per gallon format. ('0) The undersigned offers to furnish and deliver the articles or services as specified at the prices and terms stated and in strict accordance with the specifications, instructions and general conditions of bidding which have been read and understood, and all ofwhich are made part ofthis order. Compe,Name- 0/ A YA)-/15//4 WT 2 0 Address g / UD »05* ,«\ 94 E City AP Ap«'44/3 State 10) Zin 65-*-3 Jg Phone 413-%60 -11-3/ Fax tm22. g D;54/14*1/2- *,Aiv,11.614&,Ar.£0.-- Authorized signature: - Printed Name 8#O B*Wki Date: 3 -2-/ -/ 0 Pit*5@*Wrd,fc- Additional Information Section -+8%45Que? f-3 If you have any additional information regarding your pricing, terms, conditions, or products please c / list them below: mc- 30 - 4.0 - 82-1 Mt- 30oeTA ·.-*--# A,10-.bak c &67-A ·- 02 . 4,5- - DEA TA /1466 - Fi>6--5221-4.60 Del FilwAL FA&)1 71*7 4 -75- & 110©A. Afl-b 'L pu-f ftS -435 0 02- 0/93*- 621)7£2 3Dd 7*9 C,£'j uj,74 BRE PADAU<£ 1 n { 8 354»4,3 - 4/7*540 -03/7 7-1)-93> /924'**'4 '-I.F - .%69*: @31215.iltt 0 C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions of this IGA. B. This Agreement sets forth the entire agreement between the parties and fulIy supersedes any and all prior and/or other contemporaneous agreements or understandings between the parties which pertainto the subject matter hereof. C. This Agreement may only be modified by a written instrument executed by the parties hereto. .. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document , 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successors, 0 at the addresses listed below: Christian County Commission AlTENTION: Lou Lapaglia, Presiding Commissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417)581-2112 Facsimile: (417) 581-8331 Email: christiancountvcommission@christiancountymo.org City of Nixa ATIENTION:Brian Bingle-City Administrator P. 0. Box 395 Nixa, MO 65714 IN WrINESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Nixa have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duty authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. Page,3 of 4 R31@*4£]i.g,Hjf? *2i58291 . 0 .. CHRISTIAN COUNTY, MISSOURI, CITY OF NIXA BYAND THROUGH IrS CBRISTIAN COUNTY COMMISSION By: ( A *4//500_48 9 0{/2..1 By· Cds>r»* v LM @faglia, 9fesi*lgon#isioner ,€hairman-ofthe· Board-of-Directots th:•.il.,i 9 Address By: L• Ray Weti,Bastem Commissioner Ve, k., 4·-i K /4 1 © . MO 65721 Br. 119 %03**I ATrEST: Bill Barnett Western Commissioner Address: 100 W. Church Street, Room 100 3 5 ,kie Clerk Ozark, MO 65721 COUNTY CLERK: 0 By: ) AA- Kag BrAn APPROVER AS Te FORM By: ti. 4 John W#Yolis143 *6,4, Counselor V Gy 23385-0001531881.2.doc 0 Page 4 of4 *'p'8kdti]?ti.§(18#R'. *imi»,&/'.0$3$ ./. Ap» t ' C*.U,w- A Iit Brian Bingle fi@MUR[,1 City Administrator P.O. Box 395 JITY OF iXA Nixa, MO 65714 bbingle@itixa.com 017) 725-3785 MISSOUR] January 10,2013 Mr. Lou Lapagtla, Presiding Commissioner Christian County, MO 100 W. Church Street, Rm. 100 Ozark, 8210 65721 Re: Christian County road Improvement fund assistance Commissioner Lapagila; The City of Nixa respectfully requests County funding assistance In the amount of $150,000 towards the City's 2013 Main and Tracker Road improvement project. The City Is In Its final stage of plan development for Improvements to Main Street from Its Intersectlon with Aldersgate north to the Tracker Road intersection. This construction project is scheduled to bid later this year. Impr6vements consist of widening Main Street from Its existing two lanes to three lanes and will Include new curbing and storm-water sewer, blcycte lanes, on each side of the road, as well as sidewalks. Amajor focal point of this project will be at the intersection of Main and Traci(er, where the Clw will build turn lanes and Install traffic signals. This Improvement will asslst In reducing congestion and improve the safety rating for this Intersection, where numerous accidents have occurred In recent years. The City has planned this proJect for several years, The Main Street corridor at Its intersection with Tracker Road carries on average 12,000 cars per day. Many of these vehicles are traveling between CC and State Hwy 14. Although the accident count Is not high for the volume of traffic, the severity of the accidents that occur are significant. Council has prlorltized this street construction project In order to help mltlgate future Incidents. Though the City will utilize all of Its allotted Surface Transportation Programmed {STP) funds for this proJect, STP funding only amounts to 43% of the estimated $2,4 million cost. The City's Street Department reserves are the only other funds available to NIxa, at this time, to make up the difference, These Street reserves will be virtually exhausted upon completion of this project; therefore, the City of NIxa respectfully requests Counw funding assistance In the amount of $150,boo. Upon request, the City can provide full Main Street construction plan documentation and we are available to answer any questions associated wlth this project Respectfully, 65>grlin J. Bingle City of Nlxa, Administrator CC: Western County Commissioner, Barnett Nixa City Council Neighbors committed to an exceptional quali.ty of life www.nixa.com 406*4©B*9*4i £d=3%,r..»,lk** 4 0 Brian Bingle City Administrator ITY (,F P,O. Box 395 iXA Nixa. MO 65714 bbingle@nixo,com M I S 9 0 t; R I (417) 725-3785 March 4, 2013 Mr. Lou Lapaglia, Presiding Commissioner Christian County, MO 100 W. Church Street, Rm. 100 Ozark, MO 65721 Re: Christian County road improvement fund assistance Commissioner Lapaglia: Please accept the City's previously submitted (January 10, 2013) road Improvement letter requesting 0 financial assistance for the funding of Tracker and Main Street intersection. The City is intending to use all of Its allotted Surface Transportation programmed (STP) funds for this project; nevertheless, STP funding only amounts to 43% of the estimated $2.4 million cost. The County's funding assistance in the amount of $150,000 would go a long way in helping us finance this project along with the City's Street Department reserves. As for a second project in the area, the City would ask that the County retain sufficient amounts of its own to accommodate upgrading the intersection improvements at SH14 and Nicholas Road. Due to the volume of traffic at this intersection and the lack of adequate intersection Improvements, this Intersection Is dysfunctional and unsafe. The City would ask that the County use its funding resources to engineer and ultimately build this intersection's improvements. Respectfully, Brian J. Bingle City of Nixa, Administrator CC: Western County Commissioner, Barnett Nixa City Council 0 Neighbors commilted to an exceptional quality of life www.illxa.com 1%#Ptiatiwele,2091 =4*=.*6 .1&00:Ft, 1 4%219£R€* 0 INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTERGOVERNMENTAL COST SHARE AGREEMENT (hereinafter"IGA"), made and entered into this 1.-)pday of June, 2013, by and between CHRISTIAN COUNTY, MISSOURI, a second class county of the State of Missouri, acting by and tlirough its County Commission (hereinafter referred to as "Commission") and the CITY OF OZARK, a municipal corporation (hereinafter referred to as "Citi'), for the purpose ofthe improvement and maintenance of Christian County's network ofroads. WITNESSETH: WHEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district, or county to contract and cooperate with otlier political subdivisions of this state for the planning, development, construction, acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunily for the Commission and the City to work cooperatively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safely, emergency response and the quality of life of their citizens; and WE[EREAS, it would be to the benefit of Certain municipalities in Christian County for the Commission to distribute a portion of Christian County's general revenue sales tax and the countywide sales tax earmarked for road and bridge improvements to provide funding on a project basis ("hereinafter "the Commission's Cost Share Program"); and WHEREAS, the City applied to the Commission's highway engineer for participation in the Commission's Cost Share Program; and WHEREAS, the engineer has reviewed the applications for funding of road construction and maintenance projects of certain municipalities and submitted its recommendations for funding said projects and tile Commission has approved the City's application for participation in the Commission's Cost Share Program subject to the terms and conditions ofthis agreement. NOW, THEREFORE, in consideration ofthe mutual covenants, promises and representations in this Agreement, the parties agree as follows: 1. Purnose. The purpose of this agreement is to coordinate the participation by the Commission in the cost ofthe City's road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference, 2. Financial ResponsibiIities. With regard to the work being funded by tile Commission under this agreement, the City and the Commission agree as follows: A. The Commission will contribute an amount equal to Thirty-four thousand, forty- one dollars and twenty-five cents ($34,041.251 no moreand no less, as the funding amount for the City's requested project costs as set forth on Exhibit "A" attached hereto. The Commission shall remit a check payable to the City in the amount of the funding amount authorized by the Commission within thirty (30) days of the parties' execution ofthis agreement. 0 Page I of 4 MtitiEi@VPB>'211'fim 3.W':9,9......&*ir /6..4 : *21516/ %*A»71 0,/'b:., 2.1. 3 B. , The City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit "A". C. The Commission agrees that aII funds remitted to the City pursuant to this agreement may be comingled by the City with other similar monies deposited from otlier sources. The City agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the City's project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the prdject hhall be supplied by the City to the County Auditor, at nd charge, on a quarterly basis during the period ofthis agreement. The City shaII also provide the County Auditor with other financial records or docuinentation.as he or she deems necessary to verify the funds disbursed by the Commission to the City have been spent only for lawful purposes ofthe City as more specifically described in Exhibit "A". 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the City, in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all 3 purposes as a part of its road system, at its own cost and expenses and at no cost or expense whatsoever to the Commission. 4. General Independent Contractor CIause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not bd construed as creating ajoint venture between the Commission and the City. 5. Indemnitv. A. To the extent allowed or imposed by law, the City shall defend, indemnify, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's wrongful or negligent performance of its obligations under this agreement. B. The City will require any contractor procured by the City to perfonn work under this agreement to carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published 3 annually in the Missouri Register pursuant to Section 6537.610, R.S.Mo. Page 2 of4 - 4*6#%8RR¢06%*4.- ·fis30 €23 2 X ./ 5 1,0425'b« 4334> %. r£ A $€A 3 C. In no event shall the language of this agreement constitute or be construed as a - waiver or limitation for citlier party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinanpes or motions as may bo necessary to implement the terms and conditions ofthis IGA. B. This Agreement sets forth the entire agreement betmeen the parties and fully supersedes any and all prior and/or other contemporaneous agreements or understandings between the parties which pertain to the subject matter hereof. C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. Ali notices, demands, and approvals required under this agreement may be personally delivered or sent by certified inail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successors, 3 at the addresses listed below: Christian County Commission ATIENTION: Lou Lapaglia, Presiding Commissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417) 582-4300 Facsimile: (417) 581-5924 Email: countycommission@christiancountymo.gov City of Ozark ATTENTION: Steve Childers City ofOzark P. 0. Box 295 Ozark, MO 65721 · IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Ozark have caused this Intergovernmental Cost Share Agreement tp be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. Page 3 of4 * @R#f@2*1%63 0 CHRISTIAN COUNTY, MISSOURI, CITY OF OZARK BY AND THROUGH ITS - CHRISTIAN COUNTY COMMISSION O1WA 4 1 By Lon I#paglia, hiGsidi-,7 -(issioner Shane L. Nelson, Mayor Address: P.O. Box 295 Ray WetdEastern Conimissioner Ozark, MO 65721-0295 Ths. (j £.99 t raja,1- ATTEST: Bill Ilkmett, Western Commissioner 6Aa-z-yE)./76-d:-a..,- Address: Sharon Mickey, City Clerk 05) 100 W. Church Street, Room 100 Ozark, MO 65721 COUNTY CLERK: APPROVED AS TO FORM: 0 *L El Kay Brown David V. Collignon, Ci*Attoriey APPROPEDps Trl FORM: A-\ C vi in- By: .- Joli0F,THohsli;8Gdunty Counselor 23385·000\ *31861.2.doc Page 4 of4 41!:Packeteg#24<,r. #'-ry/*2'+*f :t.96 2% ./Al ...4.2 @*.4 7, D The Citv of Ozark Missouri Ofnce ofaty Administrator March 14'11,2013 Christian County Commission: The City of Ozark appreciates the opportunity to submit the attached transportation projects for your consideration, We would like to request that you consider funding these projects at the previous funding amount provided to the City of Ozark which has averaged over the last few years approximately $160,000. Staff' provided a list of several projects to the Board of Aldermen at their Monday 11'' meeting. The Board selected these two project groups based on their ability to provide the highest positive impact to thecomnitmity and future economic development. Again, thank you for this oppor{unity and we appreciate your consideration for this much needed ti·a,isportation funditig. [f you have any questions or require additional information regarding these projects please 0 contact me at 581-2407. Respectfully, Al /1 1 A Steve Childers, City Administrator 3 P.O. Box 295. 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rga. 4 21' : 5 :,7, ·+ · 9,7"f' 7ff ¥Sl#E@9 21; A'. 0 ,· : 4 1 57:49 ::.:..t.4 '6&*Li AyTtS!;ittit# , :.,7., 31. 44812!*,444 *.?ifi,€.4 + I. ··';1'·. 6,34*494 ,,.1>Mi.-eL.A.,8 AMB 44 i p 1: . : ·· .: 4 i'/ 1-929 . 2 4 • , I.' r 12. P .r.g . era E b .: C ... i •4 $, %'Piat,£88kho't >.a,yhi,h€{*$ M; ,¥ I e€ 50 I 1 *11$!111'14*ty< imemep;:91 52-Iz 1= m 225522111/11 3 9 522 Rm me 0 0 ,- m ¢ 2% R # S g & 1 2 8 =rp 8 G m W E.< 25 / 0. m. 2 5 9 R 0 Z P. ·to· 9> 1./. -- 95=m 8%2%5*,•°340 we,3 0 kc EME@88&2880 0.00GOOP:00 M & 4 4 8 k g w gz-1 %% .. 9#NBE,5-6 -1350 1.40'blobbk.DI.U,hma 6&202!931••.Ppow 4 k I 13 12 @ bl &111 8 m = 0 m .rl #5 n : Epht@ E.*mOtoN."©0$:2%2= &&&&&&&"*&&¤4.S ,. i·.0 <. 2 i .3 1> i b .i P @*4543,14.'r.. 15 1:1 0. 14 0 tn {n ·· to ' 25 2 8 r' ¤ k k Pe t: M k . *:* .. rt·( 3 2 9 :i.{ ·f.+'. · ·. · r:. tt k .:*6,52):,.,i.§.t.I.l. / ·111·mt;Or\·.4 ..·+14:4 it ,/ m 3,) E. h : Dr= ·: 04/1*4..·., 0 1 5 K Iii W M l. S w * 0*40;R:,6.3 ··· · k M is k 19 M b k @ 3 91 1:4119.0jbk··7 21,iNEl Zip-1 Mulu, Unti,Au, w2@1 A 91 w w 9' p p 90 p N .Ti m t N 1 1:81:RZONS]8% El-'02 22:24*2220 53 2 Amt - 2%/./. A immlid 123%9eams O Co w O 4:• Ci n . b-comim:=c£ V j b h 10 111 41 *ARRAMB 11 &: b 2 19 /1 g 01 th *rte'·*;USf X> . 3 ?*PacketnP.g.131. A Ci t·1;441 Christian County Commission 100 West Church St Room 100 1*:£ 9 Ozark MO 65721 0 July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, July 25, 2013 8:40 AM The Christian County Courthouse I. Call to Order Attendia Namen .·., » ,. , r : Title ..' , e. , t··r-i:,-1 , Statust.: 9 -bArriOed, r., Lou Lapaglia Presiding Commissioner Present 8:40 AM Ray Weter Eastern Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Kay Brown County Clerk Present 8:40 AM Julia Maples Administrative Assistant Present 8:40 AM IL Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Terri Goodall, Director of the Christian County Juvenile Office, and Common 1 Road District Supervisor Richard Teague. 0 There were no minutes to approve. Presiding Commissioner Lou Lapaglia said on Friday, Devan from Devan Custom Creations notified him there is extensive water damage that was unforeseen. An emergency decision had to be made to continue the project. Commissioner Lapaglia approved the expenditure to finish the project. The additional cost will increase the previously approved contract by $ 600.00 for a total cost of $ 4,800.00. Presiding Commissioner called for an emergency motion to approve the additional cost of $ 600.00 which makes the total cost $ 4,800.00 to complete the water damage to the courthouse. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:45 AM Common 1-Bid Opening Bid Opening - Common I Road District Excess Property The meeting was attended by Commission Secretary Cheryl Mitchell, Terri Goodall, Director of the Christian County Juvenile Office, and Common 1 Road District Supervisor Richard Teague. The County Commission received four bids for the excess property owned by Common 1 Road District. 0 Common 1 Road District Supervisor Richard Teague assisted the Commission by reviewing the bids from the following July Term Thursday, July 25, 2013 8:40 AM 3 Received four bids 1. Schnieder Tire and Auto, LLC from Sparta, Missouri 2. Tommy H. Roads from Chadwick, Missouri 3. Danny Thompson, from Bruner, Missouri 4. Wholesale Car Company, Nixa, Missouri The excess property was awarded to the following: Schnieder Tire and Auto, LLC was awarded the Ford Water Truck Vin# 1FDYH80UBFVA22269 and $ 1,160.00 and the Ford Tractor Vin# 538381 for $ 2,110.00. Wholesale Car Company was awarded the 1998 Chevy 1 Ton Dump Bed VIN # 1GBHC34R1WF052316 for $ 1,296.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Terri Goodall-Juvenile Office Administrator 0 Discussion - Continuation of Juvenile Office Discussion The meeting was attended by Commission Secretary Julia Maples. The County Commission are meeting with Terri Goodall fora continuation from a former meeting regarding hiring an attorney for the Juvenile Office. Terri Goodall said she and Judge Orr have worked to draft a job description and salary for this new position. Terri Goodall said this position will have a salary of $ 50,000 with a one year contract with the Circuit Court for Taney and Christian County. She said there will also be an additional cost for mileage and scanner. Christian County will pay 60 percent of the cost which is $ 30,000 for salary, 5 to 6 thousand for mileage and the cost of the scanner. She said we are not required to provide an office. Ms. Goodall distributed a copy of the job description to the Commissioners for their review. Terri Goodall said they are accepting resumes from several applicants that normally practice in court in Christian County. The applicants will be interviewed by a panel which includes: Judge Orr, Judge Luna, Judge Justice, Mike Scoffield and Terri Goodall. Presiding Commissioner said we need to have a backup attorney in case the attorney is unavailable. 0 21"Page 0 July Term Thursday, July 25, 2013 8:40 AM Western Commissioner Bill Barnett requested if the decision to select from two people, could you give the applicant that resides in Christian County preference since we are responsible for 60 percent of the cost. Presiding Commissioner Lou Lapaglia asked Ms. Goodall to deliver these figures to the County Auditor for her review. Terri Goodall said she would forward the information to the County Auditor. The job will begin January 1, 2014, and a contract will be for one year. Presiding Commissioner Lou Lapaglia expressed his appreciation to Terri Goodall for the work she did to implement this new position Motion/Vote - 10:00 AM Wayne Bentlag Representing Casey's General Stores Discussion - Opposition to Assessment of Casey's General Stores (9 Properties) The appeal was cancelled by taxpayer with the Board of Equalization. Motion/Vote - 11:00 AM Daniel Shepherd, Agent Discussion - Opposition to Assessment of Cedar Tree Apts, Villas Copper Leaf & Ozark Meadows The County Commission met with the Board of Equalization for the property assessment D appeal for Cedar Tree Apartments, the Copper Leaf Villas and Ozark Meadows. The meeting minutes are contained in the Board of Equalization Minute Book. III. Adjournment The meeting was closed at 12:45 AM The agenda meetings were completed and the Commission will reconvene Monday, July 29, 2013. Presiding Commissioner, Lou Lapaglia P C.41 LA_) 0 Eastern Commiptioner, Ray Weter 31Page July Term Thursday, july 25, 2013 840 AM b im D al,Act1-- Western Commissioner, Bill Barnett 3 41Page 0 The bidder hereby declares understanding, agreement and cdrtification of compliance to provide items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice ofAward is signed and issued by the Commission, a binding contract shall exist between _: bidder and Christian County. Signature required below confirming understanding ofthis 2 statement. Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Doing Business as (DBA) Name S· Ajublcull• Akn_ ,;4,4 ACC- A.319 40,·99 -7:i< x./Ar/,4 B Mailing Address IRS Form 1099 Mailing Address PO goic 0 40 City, State, Zip Co PCANI#j,&/Vlt *t·}83 Email Address City, State, Zjp Code A Contact Person FIDNE 44UUU .58&,uile,le,v, Fax number Phone numt#r AJA) G *77420-2299 Date ,-jittold,Fi C rf 7- 19 7*3 <318!tiB Title DA,u·Ul Kclu/Cole€ &00 A) tit. 3\' / 99% cklo / ..75 - I /60- 41<07 Eva 48,boo 04'lt. 72'd< 046411 /Gral ..104ek' 97oD All prices and notations must be in ink or typewritten. No erasure permitted. Mistakes may be crossed out and corrections typed adjaceni 0 and must be initialed and dated in ink by person signing bid. /* -9 :I j eli idder hereby declares understanding, agreement and certification of compliance to provide the and/or services, at the prices quoted, in accordance with all terms and conditions, : ements, and specifications ofthis original invitation to bid. The bidder furlher agrees that , receipt of gil authorized purchase order from the Christian County Commission or when a 3 of Award is signed and issued by the Commission, a binding contract shall exist between the , r and Christian County. Signature required below confirming understanding ofthis lent. Lega l Nam e of Entity/Individual Filed with IRS for this Tax ID No. lusiness as (DBA) Name -TEM.m-6 14 1?kades *4 U 1?ke«jes IRS Form I009 Mailing Address ; Addreis 94%' C|.aj Wicr 2 ·T (16*-3 w leK *1 City, State, Zip Code ate, Zip Code C Lj u Ock MO. 45429 AiscrK Mo 4542.9 Email Address t Person ..,4,<:f- S Rked€5 Q):nber Faxnumber ) 494 -146<4 Date rized Signature 1-15-13 lif0016.4 Title IName ,ice 5 21%04ey WiFe /997 0/:evy 1 73,4 DOMp 1>82 viA# \Ga\ACSHRNFOS£3\6 TAMA, Rkocuef N One TtAoie.,2 do \\,arS prices and notations must be in ink or typewritten. No erasure 'mitted. Mistakes may be crossed out and corrections typed adjacent )must be initialed and dated in ink by person signing bid. M?*Packet?eale i @f9 Iifet 0 R 94AL , 2 CL 23.4/ / FJ-Er.3 j a>6/ 0- c£>9€-I, AW: g & 1/> 0/ 0 4%*D, 09 (]\1« Pj/&01/29 2 rr- 64 lug' 1 C- 1 E bl· 2 62 · .044* RA'r-r·m4'* .·'4* 3%91?acketieg>il;91 40**Na. #65/ D The bidder hereby declares understanding, agreement and certification of compliance to provide items and/or ser.vices, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid.* The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between - bidder and Christian County. Signature required below confirming understanding of this 2 C> statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. 60 11.6 lesdo 614 6 -a#*rt 80511·44»9- L-Lc Mailing Address U U IRS Form 1099 Mailing Address 414) /6 , i\Aes/25 8(1, 4 t City, State, Zip Code City, State, Zip Code Ali» r M© 697 v-f 1 1 Email Address Contact Person w.j A la 6-c-ce Q £ 74&Il. €01*L 1 82- a k Phohumb Fax nufber 1 (7£ 77 71£5 +4 5-D (9/7) 9 Z-¥ -32-6 4 1 Aulzzed nature Date / / 7(232-0,1 Printed 1*me Title6010€k_ 96-0 Lit/2 1 All prices and notations must be in ink or typewritten. No erasure permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing bid. 144¢Pack'61 458 3 . SPECIFICATIONS 1998 Chevy 1 ton dump bed VIN # 1GBHC34R1WF052316 2 wheel drive . uvi,„„un , Moaa ulsirict txcess Properly) Body Style: truck Mileage: 113,890 Other features: trans automatic *12-94* Ford 8,000 water truck 3208 can 0 Vin# 1FDYHB0UBFVA22269 -'-- .-. -- . -A--go 1 .Ul,glly 1 1 19 2 Style: Cab over e Mileage: 34,165 Other features: 50,000 GW 0-3615 4 +TY j 0 Ford 9700 tractor Vin # 538381 with cab Style: 2 wheel drive hours: 7,647 ffARricke€poy,-*4 INKIEr- %291·t:,;* ...·' ly . 2.h p,x».a/»/.4 r.3€4&22/'tklk 1 . I >,·M.A.243+MA. Job Posting l.0,1/kik, JA ceit 0 Juvenile Office Legal Counsel The 3gth Judicial Circuit is accepting resumes fi·om qualified individuals for the position of Juvenile Office Attorney. Professional work in providing representation and legal research for the 38th Judicial Circuit Juvenile Offices, made up of Christian and Taney Counties. Work involves advising both juvenile offices in matters oflaw and practice, litigating all cases on behalf of both offices, reviewing proposed legislation for impact on court procedure; and interpreting new legislation. Work is performed under the general supervision of the Presiding Circuit Judge or Chief Juvenile Officer. This is a circuit paid, contracted position from January 1, 2014 through December 31, 2014, $50,000.00 salary, with no benefits. Mileage will be reimbursed at a rate approved by the counties for necessary travel outside of your home county. It is understood by the JO that the JO attorney may remain engaged in a private law practice, however, the Juvenile Office Attorney shall devote sufficient time and effort on matters in which he/she is assigned to handle so as to ensure that such matters are heard by the Juvenile Court within the time standards prescribed by Missouri law. Examples ofwork peiformed: o Litigatesall cases on behalf of the JO, including delinquency, status, abuse 0 and neglect, termination of parental rights, and certification cases. o Provides Iegal consultation to DJOs, to assist in charging decisions o Reviews and analyzes court: decisions, documents, and opinions o Prepare, and review pleadings prepared by DJOs, some weekend work required o Respond to motions, issue subpoenas, prepare witnesses on behalf ofthe JO o Represent the JO in all court appearances O Keep informed of changes in law, procedure, and recent case decisions pertaining to matters in the Juvenile Court o Be prepared to efile, as our court begins efiling on 4/14/2014 o Perform related work as required 0 Required minimum Education and Experience: Graduation from an accredited law school and experience in the practice of law in the Juvenile Court. Cun·ent license to practice law in the State ofMissouri. Interested parties should send resume and cover letter to either the Christian County Juvenile Office, PO Box 886, Ozark MO 65721, or the Taney County Juvenile Office, PO Box 482, Forsyth MO 65653. Resumes due by August I9, 0 2013 $*Backetrod© r 6.'64.14' Q ·.r/=. *6·r/4. < e f,q Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, July 29, 2013 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attihiled Narliet. 14.fl72.! 1 - tr 15 0 Title i.»414 14 - 7 - SUius F +f Arrifed -- Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:40 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor 0 Richard Teague, C2 Supervisor, Brent Young and Jason Stutesman. There were no minutes or financials to approve. Presiding Commissioner Lapaglia called for a motion to continue approval of the minutes until a later date. RESULT: ADOPED [UNANIMOUSI MOVER: Ray Weter, Eastern Commissipner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:45 AM Cl & C2 Road Departments Bid Decision - Bid Decision Road Oil The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Jason Stutesmun. Brent Young recommended to the County Commission to award the bids for road oil to Wright Asphalt and Coastal Energy Corporation. The County Commission adjourned until the 1:00 p.m. offsite meeting. 0 D July Term Monday, July 29, 2013 8:40 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Planning & Development-Todd Wiesehan Discussion - One or More Commissioners May be Attending a Site Visit for Upcoming Rezoning Decision Case #13-0097 Woods Fork Road, Highlandville, MO Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett, Eastern Commissioner Ray Weter, Todd Wiesehan Planning and Zoning Administrator and County Clerk Kay Brown drove to Woods Fork Road for a site visit of proposed children's church camp called Camp MeWe for possible zoning issues. The County Commission reviewed the acreage and noted possible road deficiencies for high traffic volume. Motion/Vote - 3:00 PM Kay Brown Change Order - Emergency Meeting The County Commission had an emergency meeting to cover the costs of payroll of the Sheriff's Department. $36,000 to be taken from County Revenue and $36,000 to be taken from Building Bond for a total of $72,000. 0 III. Adjournment The meeting was closed at The agenda meetings were completed and the Commission will reconvene Thursday, August 1, 2013. V \,1 t / Pfhsiding Commis*n*/Lou Lapaglia Eastern Corrhnissioner Ray Weter Western Commissioner Bill Barnett D 21Page D CERTIFIED COURT ORDER # 7-29-2013-01 M.aL111:Wi n. L•UL-LA vuul L L.'lue[ IN -92-LU 1 0-U II LLU . Cilleltle[ILy :VIVeulig IU Appl ove L•UL= LOUIE Uruer 12,-Lt,-LU'1.3-U l)• STATE OF MISSOURI P SS. COUNTY OF CHRISTIAN July 2013 Term, In the Christian County Commission of said County, on the 29th day ofJuly 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 36,000.00 from County Revenue to the following: COLE (Leaving abalance of$ 135,500.00) The Treasurer is hereby ordered to transfer in the amount of $ 36,000.00 from Building Bond to the following: 3 COLE (Leaving a balance of $ 135,500.00) IN TESTIMONY WHEREOF, I have GLapagtfa, plsi ag dommissioner hereunto set my hand and affixed the Seal of said Commission, at my office . in Christian County this,.the 29th day Bill Barnett, Western Commissioner of July, 2013. Ray Weter, astern Commissioner Clerk of thd Christian County Commission Padkit Pg; 3. Christian County Commission 100 West Church St Room 100 Ozark MO 65721 2 Iuly Term http://ChristianeountyMO.iqm2.com 11' OFC./\14 - Minutes - Thursday, August 1, 2013 9:25 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia Attendee'Name n, . Stattls 4 4, Arrived Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Present 9:25 AM Kay Brown County Clerk Present 9:25 AM Julia Maples Administrative Assistant Present 9:25 AM II. Agenda Motion/Vote - 9:25 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The County Commission reviewed the minutes for July 18th of the Board of Equalization and the July 18th open and closed minutes of the County Commission Presiding Commissioner called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] .; MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett - 1 Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Administrator Change Order - Adopt Amendments to the Road & Access Standards The County Commission met with Todd Wiesehan to review the amendments to the road and access statndards. Todd Wiesehan presented an order that shows the amendments dated Aug. 1, 2013 with the effective date of August 5th, 2012. The changes include the tables and exhibits for the road surfacing requirements. Presiding Commissioner Lou Lapaglia asked should this order be sent to all the road districts? Western Commiskioner Bill Barnett said they should be sent to all the road districts which includes the road surface amendments for concrete and asphalt. Commissioner n July Term Thursday, August 1, 2013 9:25 AM Barnett said the county will not be taking in any more roads except those within a housing subdivision. Western Commissioner Bill Barnett asked should these changes to the Unified Codes be presented in the Newspaper. Todd Wiesehan said we could post them on the website. Presiding Commissioner Lou Lapaglia called for a motion to adopt the amendments to the Unified Codes. RESULT: ADOPTED [UNANIMOUS] ' MOVER: 1 Bill Barnett, Western Commissioner l.la SECONDER: Ray Wet@r, Eastern Commissioner £ AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Ted Nichols-Collector of Revenue Christian County Bid Opening - Bid Opening-Mail Services The meeting was attended by Chief Deputy Collector Cindi Carrie. Due to an error by the newspaper, the bid notice for the Collector's mail service was not published. The meeting will be postponed to August 8, 2013 at 10:00 a.m. There was one bid submitted that will be held for the scheduled meeting on August 8th. Presiding Commissioner Lou Lapaglia called for a motion to have a continuance to August 8th, 2013 at 10:00 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia„Ray Weter, Bill Barnett Motion/Vote - 1:00 PM Commissioners Meet with Brad Erwin of Paragon Architecture Discussion - Safe Room Project Discussion The meeting was attended Brad Erwin, Rance Burger of the Springfield Headliner News and Phil Amtower Emergency Management Administrator. n Brad Erwin from Paragon and Eastern Commissioner Ray Weter had lunch to further discuss the safe room. 21Page Ti 0 July Term Thursday, August 1, 2013 9:25 AM Eastern Commissioner Ray Weter said we are not at an urgent point where a decision must be made. The deadline is October 12, 2014 and the bidding would not begin until September 1, 2014. Eastern Commissioner Ray Weter has concern for the County's cost of $ 196,000.00 to build the shelter, the additional costs to finish the inside and the cost to everyone in the countyto serve approximately 700 citizens. Commissioner Weter is also concerned for the costs associated with the County changing to a first class status. Western Commissioner Bill Barnett said if the Commission were voting today on the FEMA shelter he would vote no. Eastern Commissioner Ray Weter asked how would this effect in any future grants such as FEMA. Phil Amtower said this grant should not affect any future FEMA grants. D Brad Erwin said after the design is completed it is sent to FEMA for review. It is approximately $ 45,000.00 for the design phase and it's halfway finished. Presiding Commissioner Lou Lapaglia said since we have time, this discussion does not have to be decided until next summer, by then we will know what the budget will be and the costs associated with it. Emergency Management Administrator Phil Amtower suggested waiting to next year so we know where we are in 2014. Eastern Commissioner Ray Weter said each of the Commissioners should look at their future obligations and look at this matter no later than July 1, 2014. Presiding Commissioner Lou Lapaglia called for a motion to allow Paragon to proceed and continue this discussion to July 2014. 0 3[Page 00 July Term Thursday, August 1, 2013 9:25 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Conynissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Christian County Commission Agreement - Agreement Signing-Road Sales Tax I.G.A. Selmore Special Road District The meeting was attended by Commission Secretary Julia Maples and Nathan Weter. The County Commission met to approve an agreement for the IGA with Se[more Special Road $ 32,000.00for 1st quarter 2013 and 2nd quarter $36,664.38 for a total of $68,664.38 Presiding Commissioner Lou Lapaglia called for a motion to approve the agreement for IGA with Selmore Special Road District for $ 68,664.38. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 1-1 SECONDER: Ray Weteri Eastern Commissidner AYES: , Lou Lapaglia, Ray Weter, Bill Barnett ' Motion/Vote - 3:18 PM Sheriff-Joey Kyle Agreement - Intergovernmental Law Enforcement Services Agreement-City of Sparta The meeting was attended by Commission Secretary Julia Maples and Nathan Weter. The County Commission met to approve the Intergovernmental Law Enforcement Services Agreement for mutual aid with the City of Spam. Presiding Commissioner Lou Lapaglia called for a motion to accept the intergovernmental law enforcement services agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett III. Adjournment The meeting was closed at 41Page 0 July Term Thursday, August 1, 2013 9:25 AM The agenda meetings were completed and the Commission will reconvene Monday, August 5, 2013. V.L p-residing commissidnA 166 Lapaglia 1 0 / 1.-6 E aol \ A-#)(Lk Eastern Comrnissioner, Ray Weter 1)109 10»4 Western Commissioner, Bill Barnett 0 51Page Quicil#F Christian County Commission 100 WestChurch St, Room 100 0zark, MO 65721 7 Iuly Term http:UChristianCountyMO.iqm2.com Minutes - Monday, August 5, 2013 9:25 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name . f ' Title 16 3:4 Statui · i 1 1Artived;,7. Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Present 9:25 AM Kay Brown County Clerk Present 9:25 AM Cheryl Mitchell Assistant Present 9:25 AM II. Agenda Motion/Vote - Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by: Aaron Robinette of Loyd's Electric Supply, Captain Brian Gillman, Ueutenant Brandon Bressie and Maintenance Supervisor Kenny Coates. 0 The County Commission reviewed the minutes for July 29th and August 1, 2013 and the Board of Equalization minutes for July 25th, 2013. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Kenny Coates-Maintenance Supervisor Discussion - Lighting Upgrades in the Jail Discussion The meeting was attended by: Aaron Robinette of Loyd's Electric Supply, Captain Brian Gillman, Ueutenant Brandon Bressie and Maintenance Supervisor Kenny Coates. The County Commission met with Maintenance Supervisor Kenny Coates to discuss lighting upgrades in the jail. D n 0 JuIy Term Monday, August 5, 20I3 915 AM Kenny Coates called the meeting with the County Commission to address safety concerns in the jail. Mr. Coates said the jail cells are equipped with stadium lightning which creates a glare for the jailers to observe the inmates on the first tier. Also when an electrical surge occurs the lights can be out for twenty or thirty minutes and the jail cells are dark. Mr. Robinette said by upgrading to LED lights the electricity costs, heat and glare will be reduced. Mr. Robinette said the lights will cost approximately $ 9,306.00, $ 1,000.00 for installation, and $ 280.00 for incidentals. There is a rebate available through Empire Electric of $ 4,872.00 which would bring the balance of the project to $ 5,714.00. Kenny Coates said he could do the installation which would reduce the cost of installation and incidentals bringing the net cost to $ 4,434.00 with the rebate from Empire Electric. Eastern Commissioner Ray Weter asked do the current lights create heat and use a lot of electricity. 3 Aaron Robinette said the current lights do use more electricity and create heat and the glare burns out the cameras in the cells. He recommended using LED lights because they use less energy and will last longer. Presiding Commissioner Lou Lapaglia called for a motion to approve the lighting upgrade for the jail; which if approved would be expended from the County Capital Expense fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Planning & Development Todd Wiesehan (POSTPONED) Discussion - 1227 : REZONING HEARING POSTPONED Until August 15th at 10:00 A.M. Youth Camp Facility Woods Fork Rd Presiding Commissioner called for a motion to postpone the rezoning hearing of the Youth Camp Facility on Woods Fork Road to August 15th, 2013 at 10:00 a.m. 2 1 Pagi" ,. .r /03 July Term Monday, August 5, 2013 9:25 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 10:05 AM The agenda meetings were completed and the Commission will reconvene Thursday, August 8, 2013. Prosidinig Commiss#net,Eou Lapaglia r.) dip) Eastern Commislioner Ray Weter 6 kg,twwd-- Western Commissioner Bill Barnett 0 31Page Christian County Commission 100 West Church St, Room 100 0 OzarkMO 65721* JuIy Term http://ChristianCo.untyMO.iqm2.com - Minutes- Thursday, August 8, 2013 9:25 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia AttehdedNameR i PU- 41» »L2/Status -6 4 :Arrivdd ''- I , 3:- . l* i.1 T iTittld.5 ,h. f r' Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Present 9:25 AM Kay Brown County Clerk Present 9:25 AM Julia Maples Administrative Assistant Present 9:25 AM II. Agenda Motion/Vote - 9:30 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Patty Quesenberry 0 and Cara Borneman. The County Commission approved the minutes for July 22nd and August 5th, 2013, and Court Order 08-08-2013-01 for the sales tax distribution. RESULT: = ADOPTED [UNANIMOUS] 4 3 1 MOVER: Ray Weter, Eastern Commissioner L SECONDER: Bill Barnett, Western Commissioner z - 4 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Patty Quesenberry-Citizen Discussion - Reading Around the Square The meeting was attended by and Cara Borneman, Amelia Wigton of the Christian County Headliner. The County Commission met with Patty Quesenberry to discuss the program "Reading Around the Square". Ms. Quesenberry said the program provides a new book for children pre-kindergarten through the sixth grade and in previous years there were 3,000 books distributed. The program began in 2008 and continued through 2011. Reading Around the Square is scheduled for Saturday, September 14, 2013 at the Court 0 house square. 0 July Term Thursday, August 8, 2013 9:25 AM Ms. Quesenberry presented a picture with plans and specs of a "Little Lending Library" that is in use at Dawt Mill. Ms. Quesenberry requested to place a lending library on the square like the one located at Dawt Mill. The Little Free Library would provide books to loan and to be returned for use by the next reader. Ms. Quesenberry said this could promote literacy in the community. She presented the plans and specifications for the Free Library and said it will be built by the Ozark School District Career Center and paid for through the Reading Around the Square organization and the Corvette Club. Ms. Quesenberry would like to have it built prior to September 14, 2013. Presiding Commissioner Lou Lapaglia expressed appreciation for the kind gesture that will be bestowed upon the County. Ms. Quesenberry said she will proceed to have the Little Library built to be ready prior to September 14, 2013. Cara Borneman said the City of Ozark would take care of the maintenance of the Little 0 Free Library. Presiding Commissioner Lou Lapaglia suggested having a meeting in two weeks on August 22, 2013 at 3:00 p.m. to discuss if and where the "Little Free Library" should be placed. RESULT: -TABLED [UNANIMOUS] Next: 8/22/2013 3:00 PM MOVER: Ray Weter, Eastern Commissioner F SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Bafnett Motion/Vote - 10:00 AM Ted Nichols- Collector Bid Opening - Bid Opening Mail Service The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Chief Deputy Collector Cindy Carey to open bids for mail services forthe Collectorfrom the following companies: 0 1. Ozark Mailing Service, Springfield, Missouri 2. Master's Touch LLC, Spokane Washington 2[Page 3 July Term ' Thursday, August 8, 2013 9:25 AM 3. Edward J. Rice, Company, Springfield, Missouri The Collector will review the bids and make a recommendation at a later date. Presiding Commissioner Lou Lapaglia called for a motion to continue the meeting to August 15, 2013 at 1:00 pm. RESULT: ADOPTED [UNANIMOUS] i- i. - MOVER: Bill Barnett, Western Commissioner t.. SECONDER: Ray Weter, East@in Commissiohdr 41 AYES: , LOU Lapaglia, Ray Weier, Bill Barnett . III. Adjournment The meeting was closed at 10:05 AM The scheduled agenda for Thursday August 8th was completed and the Commission adjourned at 10:05AM and will reconvene Monday, August 12, 2013. 3 Ofk 76 - 0 - Presiding Commissio,6ethou Lapaglia Eastern Comthissioner, Ray Weter (97 4 Western Commissioner, Bill Barnett 0 31Page 41*5'r'54 423»4 "6.12.1.1,7, 0--1. 43-22# COURT ORDER # 08-08-2013-1 The Treasurer is hereby ordered to pay the. following entities: 2013 SALES TAX July 2013 Term Rct # 24182 - Auqust 7,2013 . COURT ORDER SALES TAX #332 RECEIVED $ FBA,540.10 CK #'S . COMMON ROAD I . 30.98% 57,480.32 301-420-200 COMMON ROAD H 30.39% 56,385.64 302-420-200 COMMON ROAD I BUDGETAPPORTIONMENT --- 17•m?,33 301-420-200 -- COMMONITOTAL ...Ii - I --I 75,188.65 COMMON 11 TOTAL 56,385.64 AMOUNTTO REMAIN IN POOL 0) 6*/64·p ..2 -- 53,965.81 290-420-200 Ldfl Lapaglia/ Isiding Commissioner ar e 4 1,22 POK Bifi Barnett, Commissioner . LEO. 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The County Commission reviewed the minutes of August 8th, 2013. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes of August 8,2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Brad Jackson-4 C Sertoma Discussion - Sertoma Fundraiser The meeting was attended by City of Ozark Alderman Randy Wright and Brad Jackson and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Brad Jackson representing the 4C Sertoma Club. Mr. Jackson is requesting the blessing of the County Commission to host a one mile beer run that is ran on the parking spaces that surround the courthouse. The funds raised will support child advocacy groups such as the Children's' Smile Center, Least of These, Care to Learn and Freedoms Rest. The event is scheduled for Friday October 18th or Saturday October 19th. Mr. Jackson explained the one mile beer run will be done in quarter mile segments and a beer is drank at each quarter. Mr. Jackson said several 4.{. 4 0 July Term Monday, August 12, 2013 9:40 AM members requested to hold the event on the square in Ozark. He said the streets will be blocked to the square and the beer will be located in front of the Ma Ma's restaurant. Music and outdoor toilets will be provided. Mr. Jackson said they have additional insurance coverage for the event. Mr. Jackson said none of the participants will be using the courthouse lawn. Presiding Commissioner Lou Lapaglia said they have his blessing but no alcohol is permitted on the court house grounds. Eastern Commissioner Ray Weter asked will there be medical assistance available for first aid. Mr. Jackson said they will have medical assistance for first aid and private security and the City of Ozark will also assist. Todd Wiesehan asked, is the Springfield Sertoma Club helping with the event. Mr. Jackson said they are not assisting with the event. Randy Wright asked was the event approved by the City of Ozark. Mr. Jackson said he was first seeking approval from the County Commission before going to the City of Ozark. Presiding Commissioner Lou Lapaglia called for a motion to give the County's approval for the national beer mile to run around the square utilizing the parking spaces that surround the courthouse by the 4C Sertoma Club. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Common 11 Road Department Bid Opening - Bid Opening-Purchase & Install Equipment The meeting was attended by Commission Secretary Cheryl Mitchell and Doug Wilcott 0 Bus Andrews Equipment from Springfield, Missouri. 21Page L e July Term Monday, August 12, 2013 940 AM The County Commission met with Common 2 Road Supervisor Brent Young and Jason Stutesman for the bid opening to purchase and install the truck bed and the Tasmanian diggen The County Commission received one bid from Bus Andrews Truck Equipment, Incorporated, located in Springfield, Missouri. The total cost of the service body with lights, bumper, receiver hitch, light socket, LED lights: for the grill, top of cab and rear, outriggers and reinforced body and installation for the Tasmanian Digger is $ 12,661.00. Jason Stutesman reviewed the bid notice he prepared for the sign truck and the utility body that will house the Tasmanian digger. Mr. Stutesman said the LED lighting, the control unit and the hydraulics of this equipment will be beneficial when installing signs. Eastern Commissioner Ray Weter asked will the control unit allow one person to install signs. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Bus Andrews Truck Equipment, Incorporated for $ 12,661.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Ken Thrasher-Citizen Discussion - Timberlake Road Discussion The meeting was attended by Common 1 Road District Supervisor Brent Young, Todd Wiesehan Planning and Zoning Administrator, Spencer Jones of Great River Associates, Jami Wightman, Mark Bennett, Trent Plank and Rich Peveler. The County Commission met with Ken Thrasher and the other homeowners to discuss Timberlake Road that is located in the Timberlake Subdivision. Mr. Thrasher said there were promises made by the county years ago and the road continues to deteriorate. The homeowners are looking at other options that are available. Jami Wightman said the developer is no longer involved and she proposed creating a Neighborhood Improvement District to fund the project. -- 31Page July Term Monday, August 12, 2013 940 AM 3 Presiding Commissioner Lou Lapaglia said we are careful when creating a Neighborhood Improvement District because that can affect the bonding capacity of the county. Ms. Wightman said there are currently pot holes that are 8 inches deep. Spencer Jones said he had previously worked with the developer and the contractor but they are gone. Jami Wightman said the road needs to be rebuilt and there are 25 residents. Spencer Jones said this is a private road and not a county road and the county bears no responsibility for it. Western Commissioner Bill Barnett suggested the homeowners go to the bank and get thefundsto build the road. 3 Presiding Commissioner Lou Lapaglia suggested having the homeowners build the road privately because if it were constructed through a Neighborhood Improvement District they would be required to pay prevailing wages. Presiding Commissioner Lou Lapaglia suggested contacting two or three banks and then schedule another meeting. Todd Wiesehan suggested having a formal meeting to form a Property Owners Association. Presiding Commissioner called for a continuation of this meeting to Monday, August 26th, at 10:00 a.m. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Robert Palmer-Citizen 0 Discussion - Proposed Film Discusssion 41Page e July Term Monday, August 12,2013 9:40 AM The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator, Nathan Weter and Donna Osborn of the Christian County Headliner News. The County Commission met with Robert Palmer to discuss a proposal to shoot a film at Mr. Palmer's property. Mr. Palmer expressed his appreciation to the Commission for their time. Mr. Palmer said . he received a proposal to do a reality film at his property. The reality film would be based on three people that would finish building the castle within three segments. However, Mr. Palmer has concern that his property taxes will increase after the castle is completed. Mr. Palmer said the roads to his property are in poor condition and are in need of repair to support an increase in traffic due to filming. Eastern Commissioner Ray Weter agreed the roads leading to Mr. Palmer's residence are in need of repair as are the roads leading to southeast Christian County. Commissioner Weter said the people in southeast Christian County also wish he had unlimited equipment and time and in fact he had asked for an analysis of the financial impact of a 61 levy. Commissioner Weter said we don't issue permits; it is not up to this office to authorize the film. Presiding Commissioner Lou Lapaglia suggested to Mr. Palmer to discuss this with the new Assessor Danny Gray after September 1, 2013, because the County Commission cannot give four to five year tax abatement. Mr. Palmer said he understands most of his taxes go to the Fordland School District but he is paying taxes to the Ambulance District and they cannot provide service to him. Nathan Weter said he thought it would be great if this worked out. Presiding Commissioner Lou Lapaglia said the County Commission is not in a position to assist him with tax abatement. Mr. Palmer commented that he didn't understand why a FEMA Shelter is being considered when it would help a few county citizens. 51Page July Term Monday, August 12, 2013 940 AM Presiding Commissioner Lou Lapaglia said this county has not raised taxes in seventeen years. Mr. Palmer thanked the Commission for their time. III. Adjournment The meeting was closed at 2:10 PM The agenda meetings were completed and the Commission will reconvene Thursday, August 15, 2013. There will be one or more of the County Commission attending a meeting at 6:00 p.m. at the Ozark Community Center to discuss TIF strategies. liscr 0 Presiding Commissioner, Lou Lapaglia Eastern Commoner, Ray Weter le.9 6 ova* Western Commissioner, Bill Barnett 61Page *i:Ni=vig**:Ral 6*niet:+AMI BUS ANDREWS TRUCK EQUIPMENT, INC Quotation E 976 In business since 1937 2828 E. KEARNEY Date / / / TRUCK EQUIPMENT, INC. SPRINGFELD, MO 65803 PH# 417-869-1541 FAX # 417-869-1656 Date Open 08/12/2013 Page: 1 of 1 Sold To:581-2112 417 Ship To: CHRISTIAN COUNTY ROAD Cl EAST 100 WEST CHURCH ROOM 206 OZARK MO 65721 USA Written By Terms Time Customer Po # . Promised Phone Ship Via DOUGWILL CHG 08:49:41 BID JASON Unit # Plate# Year Make Model Mileage/Hrs VIN Engine 1 0/0.0 Qty . Description Price Amount WE ARE PLEASED TO QUOTE THE FOLLOWING: INSTALL ON CUSTOMERS NEW 2014 F550 4WD A KNAPHEIDE 6132D54J1 SERVICE BODYWITH LIGHTS,BUMPER,RECIEVER HITCH,LIGHT SOCKELLIGHTS,PAINTED WHITE,UNDERHOOD HYDRAULICS,ENGINE SPEED CONTROL,EMERGENCY LED LIGHTS IN GRILL,TOP OF CAB AND REAR OF BODY,INSTALL CUSTOMERS TASMANIAN DIGGER, OUTRIGGERS AND 0 REINFORCE BODY FOR DIGGER. MEETS ALL SPECIFICATIONS. $12,661.00 EACH -L--,-9,-i- All Return Item must be accompanied my the o,lgInal Invoice Parts ........ O.00 This Invoice Is due no later than the 10!h day of the followIng month of purchase, a 1-1/2% charge wm be added to Pastdue occounls (3 Authorized By TOTAL O.00 5%19*E@*Ff 9 1/7 6. a»";*Ik¥€f *22Uap &9 3 Fha,wuznt& 924 This small village will incorporate the lifestyle and work of a village in the 1500's; each shop will display artifacts and items for sale as they were made at that time. Each shop will havc aback room where current methods ofproduction are shown, Thus creating a museum, a living history ofmethods with which we know do the same service. It will be hands on experience for children to be involved and see how things were done and how they are currently done, thus better understanding the transformation oftechnology. Bakery/mill Printing (Press) Music instruments 0 Glass blowing, Black smith Silversmith/jewelry Concrete casting/molds Caf6 / bistro Furniture Carriage/ transportation Farming / Orchar(Is Grape juice and wine making Ancestry Candle/ lighting Cheese Flowers Art Entertainment Confectioner 0 Bal: *12?»Er™/,g.b ./* FUReEMEggyu>;2.2 f= ... Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 July Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, August 15, 2013 12:55 PM The Christian County Courthouse L Convene The meeting was called to order at 12:55 PM by Eastern Commissioner Ray Weter Attendee Name i S , Title. * . Status. .- ·- Arrivdd Lou Lapaglia Presiding Commissioner Absent 12:55 PM Ray Weter Eastern Commissioner Present 12:55 PM Bill Barnett Western Commissioner Present 12:55 PM Kay Brown County Clerk Present 12:55 PM Cheryl Mitchell Assistant Present 12:55 PM IL Agenda Motion/Vote - 10:00 AM Todd Wiesehan Planning & Development (CANCELLED) Discussion - CANCELLED Rezoning Discussion-Camp MeWe The meeting was cancelled by Todd Wiesehan Planning and Zoning Administrator. 0 Motion/Vote - 12:55 PM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Deputy Collector Lori Murphy. Presiding Commissioner Lou Lapaglia serves as the Vice Chair of the Ozark Transportation Organization and is in attendance at a meeting that was previously scheduled. Western Commissioner Bill Barnett and Eastern Commissioner Ray Weter approved the minutes for July 25th and August 8th, 2013, for the County Commission. In addition, the July 22nd, 2013, open and closed minutes for the Board of Equalization. Eastern Commissioner Ray Weter called for a motion to approve the minutes for the Commission and the Board of Equalization. n t 0 JuIy Term Thursday, August 15,2013 12:55 PM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Lou Lapaglia Motion/Vote - 1:00 PM Ted Nichols Collector Bid Decision - Bid Decision Mail Service The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Deputy Collector Lori Murphy for a recommendation for the mailing services that were bid on Monday. Deputy Collector Lori Murphy recommended to the County Commission to award the bid to Ozark Mailing Services. Eastern Commissioner Ray Weter called for the motion to award the bid to Ozark Mailing Services. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Lou Lapaglia III. Adjournment The meeting was closed at 1:05 PM Motion/Vote - - Adjoum From Session The scheduled agenda for Thursday August 15th was completed and the Commission adjourned and will reconvene Monday, August 19,2013. ABSEUT ED,L TRE,6 m,NOT-21 Presiding Commissioner, Lou Lapaglia 2 1 Paie 0 July Term Thursday, August 15, 2013 12:55 PM E Eastern Commission . 9 Weter er. a' ' AP 43 0]VAA# Western Commissioner, Bill Barnett RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Lou Lapaglia 0 t 0 31#a-ge Christian County Commission 100 West Church St, Room 100 3 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, August 19, 2013 8:55 AM ·· The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendd@ Name . f Title . Status -2 - Arrivdd Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant ' Present Kay Brown County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Common 1 Road District Supervisor Richard Teague and Todd Wiesehan Planning and Zoning Administrator. 1 The County Commission approved the minutes for August 13, 2013. There were no financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Planning & Development Agreement - Right of Way Reed Road-Common 1 The meeting was attended by Common 1 Road District Supervisor Richard Teague and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to approve the Right-of-Way Deed for Reed Road to acquire additional road frontage easement in front of the Simpson residence to be transferred to Common 1 Road District. n July Term Monday, August 19, 2013 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to accept the Right-of-Way Deed for Reed Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Planning & Development Agreement - Right of Way Dairy Road-Common Il The meeting was attended by Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to approve the Right-of-Way Deed for Dairy Road to acquire additional road frontage easement in front of Kevin and Virginia Dye's home to be transferred to the Common 2 Road District. Presiding Commissioner Lou Lapaglia called for a motion to accept the Right-of-Way Deed for Dairy Road. (03 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Christian County Commission Hearing - Levy Hearing for General Revenue, C-1 & C-2 The meeting was attended by County Auditor Sam Yarnell and Common 1 Road District Supervisor Richard Teague, Donna Osborn of Christian County Headliner News, Ozark Mayor Shane Nelson, Terri Merritt, Rance Burger of the Springfield News-Leader, Jo Novak, Shirley Lawrence, Virginia and Don Thompson, Billings Mayor Bud Pierce, Richard Teague, Treasurer Karen Matthews, Roy Matthews, Andy Arndt, Alan Berry Christian County Farm Bureau, Terri Merritt and Jim McWilliams. Eastern Commissioner Ray Weter said the economy is contracting and there is less money for residents, less income and fewer jobs, and we are facing working with an annual budget based on speculation that the budget may also contract. Commissioner Ray Weter believes that the residents of the county would prefer being more conservative on the budget rather than to apply another tax. Western Commissioner Bill Barnett said he will not impose a levy for the Common 2 Road District. 21Page (0-) July Term Monday, August 19, 2013 8:55 AM Eastern Commissioner Ray Weter said he could spend a million dollars on Keltner Road and it would still not be enough. He said when the roads are neglected the constituents are not shy about calling him and complaining. Commissioner Wetersaid it's his job to field the calls and comments from the residents and he will continue to do so. Andy Arndt asked is it a possibility to move from chip and seal to hot mix for all roads. Western Commissioner Bill Barnett said they have a moratorium on accepting any new roads unless they are hot mixed. Andy Arndt said if you have more funding would you hot mix more roads? Western Commissioner Bill Barnett said yes; if there was more funding. Billings Mayor Bud Pierce said he didn't know why the Commission would consider placing a levy on the constituents. Presiding Commissioner Lou Lapaglia said at this time, without the sales tax revenue the county would be behind. Presiding Commissioner Lou Lapaglia called for a motion to decide the levy for Common 1 and Common 2 Road Districts. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - General Revenue Levy Vote Presiding Commissioner Lou Lapaglia called for a motion to decide the levy forthe County's General Revenue Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 31Page ('0'3) July Term Monday, August 19, 2013 8:55 AM Motion/Vote - 1:00 PM Christian County Commission Discussion - Comp Time Policy Gl & C-2 The meeting was attended by Commission Secretary Cheryl Mitchell, Chief Deputy Payroll Clerk Tom Lawson, Benefits Administrator Holly Burnette, Common 2 Road District Supervisor Brent Young, Rick Maggard, Adam Day, Brandon Hall, Common 1 Road District Supervisor Richard Teague, Supervisor, Scott Grider and County Auditor Sam Yarnell. The County Commission met with Jason Stutesman, speaking on behalf of the road employees to discuss accruing compensatory time. Mr. Stutesman said according to the Federal Labor Standards Act comp time is paid at a rate of time and a half after a forty hours of work. Mr. Stutesman said before 2000, when someone from the road department was called out on an emergency, someone said the FSLA law would not be paid time and a half without reaching the 40 hour threigh hold. After speaking with Glenn Pace aboutthe Fair Labor Act, Jason learned the specifics of the law and stated they are not requesting something out of the ordinary. Whenever the road department employees are called to work on a holiday or day off due to bad weather, they resent being compensated at straight time rate for call back hours and they justwantto be treated fairly. Jason Stutesman said the Federal Labor Standards Act describes a work week as 7 consecutive days in a defined pay period. Compensatory time begins after accumulating forty hours worked in a given work week and is to be paid at a rate of 1 1/2 times the employees normal rate. Mr. Stutesman said if a person works fifty hours a week, he should be compensated time and one-half for everything over forty hours. Mr. Stutesman said there is no law that says you can't pay over time for time worked less than forty hours. It is not against the law to bank the additional hours worked when the road department is called out to work on a holiday. Mr. Stutesman said last year there were several guys that were called out on Christmas Day to work and they want the emergency call out time compensated at 1 and a half times their hourly rate. Presiding Commissioner Lou Lapaglia asked are you saying there is not a cost. Presiding Commissioner Lou Lapaglia said you can't compare the road department to the employees that work in the offices of the court house. 0 41Page f' July Term Monday, August 19, 2013 8:55 AM Chief Deputy Payroll Clerk Tom Lawson agreed with everything that Jason said but he understands that they are asking for a premium pay rate for those employees that work less than a forty hour week not compensatory time. Mr. Lawson clarified the request is to be paid at a premium rate versus be paid straight time as they are currently paid. Mr. Lawson stated these hours would not be paid out but would be considered "Banked Holiday Hours". Mr. Lawson doesntt think that it will affect the general revenue. Mr. Lawson suggested the policy should start with "Available for use by all Christian County government employees" and should be accepted county wide basis. Mr. Lawson stated the administration of this policy should be determined by each elected official or manager of each office. Eastern Commissioner Ray Weter said there are times when the road district employees are receiving time and a half for the hours worked. That money is going to go away. Jason Stutesman said over the last year or two there haven't been many hours accumulated. Richard Teague stated that if called out on a holiday they would get paid 88 hrs and the average citizen won't see a difference. Presiding Commissioner Lou Lapaglia said the road department uses up their comp time pretty fast. Scott Grider said they only get paid 8 hrs instead of 10 hours for working the holiday and use comp time to receive a full check. Presiding Commissioner Lou Lapaglia asked Jason to meet with Tom Lawson and create a proposed policy to present to Julia Maples and Glenn Pace. Presiding Commissioner Lou Lapaglia asked if there was any other business to discuss. There was no other business and Presiding Commissioner Lou Lapaglia called for a motion. Eastern Commissioner Ray Weter made the motion to modify the compensatory time with the consultation of Glenn Pace. 51Page n July Term Monday, August 19, 2013 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Cominissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adiournment The meeting was closed at 1:40 PM The agenda meetings were completed and the Commission will reconvene Thursday, August 22, 2013. 09090 >d/L L Presiding Commissidnet,/Uiu Lapaglia V 0 4 £24 Eastern Co*nissioner, Ray Weter 8 30 »31 Western Commissioner, Bill Barnett 0 61Page 79429%3 J . 1 (1 uoututoo-peoy paati Xejvl Jo 146!51 : 09ZI·) peoti peaki : jueultioellv I L. „-t e,•44 IERRNK@e@€1 Imag 00 2 638 yge: LAN Recorded: 08/21/2013 at 11:06:14 AM Total Amt: Gao.00 PaR, 1 of 4 Christian county Recorder KELLY HALL Recorder of Deeds Flle# 2013-00011734 m<2013 po11649 SE© RIGHT OF WAY DEED toi(92 THIS DEED is madp and entered into this 1 6 day of ; , 2013, by and 14-A.U» between Ph\/111. StrhPSON TRUST of CH-t?IST,ANI ssouri, hereinafter referred to as =Giantor, and CHRISTIAN COUNTY, MISSOURI, a pcditical sub division of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred toas"Grantee.' too U. Church .5-trccl-, #Lv·n [00 OJafth r.'te. 657:11 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and 3 sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit"A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities.thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further coveranting on its part aAd on behalf of its heirs and assigns that it Is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. L.emin ov·, Book:2013,Page: 11649 |Ef**gi ., N (luoutuloo-peoh[ PeeM *eAA Jo 146!21 : 09El.) peoh! peati :weullpeuv |M..2 61 -#7;-M.3--7 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the tand and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 0?14,5,82(.<.3 (C.SZ.1/F rfi"1/ill,.) ........... STATE OF MISSOURI ) )SS COUNTY OF CUUM-1,IA ) On this l·day of -, 2013, before me personally appeared Phul.lic 'Fue , V',,nin{ a h.!tof Christian County, Misanhri, hereinafter referred to as "Grantor, andtHRISTIAN WOUNTY, 'MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred toas"Grantee: 100 Uest C Itur-Ch S+Ynct, 200,4 too OJark, /710· 65701 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideratlon to it paid by the Grantee, the receipt and sufficiency of which Is hereby acknowledged, does by these presents grant, bargain, sell, convey, 0 and confirm unto said Grantee, Its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway [horoughfare or related purposes, including without [imitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantar will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a tien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable lo the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein granted. Book:2013, Page: : (11 UOUILLIO-peOH knea *EAA JO 146!ki : LED peokd X.1!ea :lueultpeuv 1. 1{192:3}a# 0 THIS GRANT and easement shall, at alltimes be deemed to be and shaH be, a continuing 1 ..................... covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 4/4 *Cal-- - STATE OF MISSOURI )SS COUNTY OF CHRISTIAN ) ,; .on this 80%ay -R[ CE)Ul,f , 2013. before me personally appeared K€Ul A * l./irclinic_. .it#r, , to md personally known, who, being bymedulyswom, did state that he/she£*ecuted the fdregoing instrument as his/her own free act and deed. .......... IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. gk%Amuq -,0*kq Le rn; n (Printed Mame) My Commission Expires: CATHY tEMING Notarv Publjo - Nomly Seal enuu-6- 6, ao 19 Stata of MIS=1111 Commissloned for Christian Colmly My Commluton Emilee March 05,2014 Commt•ton Numbor. 10850619 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally descfibed above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 91&1!ay of j - ,2013. n nmissioner 140,4 0 4, Met Ray Wel*, Easiem corAmissioner 0 £ 19 »,ked 9.12 9 1 Bill Barnett, Western Commissioner ATTEST: CountyNerk .. 0 Book:2013,Page: 11650 14·23 . (11 uoutuloo-peOM X.1!ea *BAA JO itifi!21 : LSEL) peoli k,!ea :lueut#Oeuv 7 i 49. E 1@Fle¢* 1 J#*3#723..7,17?*96*.1,4*b*'€¥4 -2-:.c :i e Ii: -·'"'· : ,1 . mNeer: . '· : ..30*,tiv,0 : .- CAMPBELL, *HERRY L'& *T 7163/Gly'hilfls/RYA/NDTE?' . . .. · . '·· ' .. ·20010200000001500': OR)120#000041500{12*b 1 DYE, KEVIN & VIRGINIA . - ··ljONS, Rlc 00&1600.9.e.4 11 . i. 0 7...... 1 1 1 N: I .12.5 .. .' .20010200000908000 ' .. !12 .349¥0§3#&48 .. 81(Kap*hieR/-449 .· ·I... 1:. A:·.ifY R Nit mi DY€ KIM & 0#ENDA (TRUS6 · -: ' ·· 5200162000000008001 L . ... .34.. . T ®0*.Jk., Ir·- f:·. 1·. t, t.v' Na . ·,···4743(·,tite'»18*mf@}iA2F,=2«¥,r·T'¥ r., R•" 3{A·r:·2"y'4*44'-4. 1-7:i,291tnbta2*qp.001,6003 .: . 200102®00000160 AR#AM+4r---Jr.'1,/:!t•,€V ···'gi='.ir. Sec Twn *;COOPER,.LOVEN= LEE:·.0. Jk··i,=Wm•2544··· ,00111.000000.004000 13 4 ng COMMON TWO - Dea ry #24 Book:2013,Page: 11650 1. 4 (11 uounuoo-peoM X.!!ea XeAA JO 145!21 : tgzl,) peoll X.'!ea :Waul-loeUV rampackqtl?g.<14] DESCRIPTION (RA¥ DEDICATED 70 DAIRY ROAD): .. A TRACT OF LAND SITUATED IN THE Nl/2 OF THE SWI/4 AND LOT 1 OF THE FRACTONAL NW!/4, ALL IN SECHON 2. TOWNSHIP 25 NORTH. RANGE 3 22 WEST. CHRISTIAN COUNTY, MISSOUR}. BEING MORE PARnCULARLY DESCRIBED AS FOLLOWS: BEGINNING AT AN EXGSTING IRON PN UARKNG IHE NORIHWEST CORNER OF NM/4 OF THE SW,/4 OF SAID SECUON 2 1HENCE S 89·4547 E, ALONG THE NORTH UNE OF THE Sm/4. A DISTANCE OF 755.28 FEET, TO THE NEW POINT OF BEGINNING: 11(ENCE N 0019*52- E, LEAVING SAID NORTH UNE, A DISTANCE OF 099 FEET, TO A POINT ON THE CENERUNE OF DAIRY ROAD; THENCE S 89'53'28" 5 ALONG 1HE CENTERLINE OF DAIRY ROAD. A DISTANCE OF 584.41 FEET; THENCE S 00'41'22 W. LEAWNG SAID CENTERUNE, A DISTANCE OF 25.00 FEET TO APOINT ON THE NEW SOUTHERLY RIGHT-OF-WAY UNE OF DAIRY ROAD; THENCE N 896122r W, ALONG SAID NEW SOU1HERLY RGHT-OF-WAY LINE. A DISTANCE OF 584.26 FEET: THENCE N 0079'52- E, LEAVING SAID NEW SOU1HERLY RIGHT-OF-WAY UNE. A DISTANCE OF 24.01 FEET TO THE NEW PONT OF BEGINNING, CONTAINING 14.608 SCk FL (0.34 ACRE) OF LAND, MORE OR LESS. 0 Book:2013,Page: 11650 24 .r Christian County Commission 100 West Church St, Room 100 D Ozark, MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, August 22, 2013 1:55 PM The Christian County Courthouse L Convene The meeting was called to order at 1:40 PM by Presiding Commissioner Lou Lapaglia 1. Call to Order Attendde Name. Title » ' . Statush , j .Arrived:. Lou Lapaglia Presiding Commissioner Present 1:55 PM Ray Weter Eastern Commissioner Present 1:55 PM Bill Barnett Western Commissioner Present 1:55 PM Kay Brown County Clerk Present 1:55 PM Julia Maples Administrative Assistant Present 1:55 PM II. Agenda Motion/Vote - 1:40 PM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Todd Wiesehan Planning and Zoning Administrator and Joshua Byrd and Rance Burger of the Springfield News-Leader. The County Commission will review the minutes to be continued to Monday, August 26, 2013. The County Clerk presented CART Court Order -08-22-2013-1 for approval. Presiding Commissioner Lou Lapaglia called for a motion to approve the CART Court Order -08-22-2013-1. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:45 PM Missouri State University Agreement - MSU James River Monitoring Plan The meeting was attended by Todd Wiesehan Planning and Zoning Administrator and 0 Joshua Byrd and Rance Burger of the Springfield News-Leader. t 0 July Term Thursday, August 22, 2013 1:55 PM The County Commission met with Todd Wiesehan Planning and Zoning Administrator and Joshua Byrd to review and approve a 5 year contract renewal with OEWRI, a division of the Missouri State University. Todd Wiesehan said should the County Commission approve this contract it will begin August 1, 2013 through July 31, 2018. OEWRI provides quarterly reports of storm water discharge throughout the county. The contract last year was $ 7,800.00 and this year the cost has increased by $ 300.00 to a total cost of $ 8,100.00. This service is required to comply with the Department of Natural Resources regulations. Joshua Byrd said the county provides an annual report to DNR once a year based on the quanerly reports received from OEWRI. Presiding Commissioner Lou Lapaglia called for a motion to approve the contract renewal with OEWRI. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Senior Service Fund Board Appointment - 1254 : Board Appointments-Robert Snook and Steve Tallaksen The County Commission have received recommendations from the Senior Citizens Service Board to reappoint Mr. Robert Snook. Presiding Commissioner Lou Lapaglia called for a motion to reappoint Robert Snook to the Senior Citizens Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM - Reappoint Steve Tallaksen to Senior Services Fund Board The County Commission have received recommendations from the Senior Citizens Service Board to reappoint Mr. Steve Tallaksen. Presiding Commission Lou Lapaglia called for a motion to appoint Steve Tallaksen to the Senior Services Fund Board. 21Page July Term Thursday, August 22, 2013 1:55 PM 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Beth Schaller-MoDot Discussion - MoDot Monthly Updates The meeting was attended by Rance Burger of the Springfield News-Leader. The County Commission met with Beth Schaller from Missouri Department of Transportation for a monthly update. Beth Schallergave an update on the outreach effort of the long range plan to be presented to the Missouri Department of Transportation Commission. Ms. Schaller said this is a draft document to go to all the communities to confirm the long range plans. The final plan document should be completed by January or February and will be updated every five years. 3 Ms. Schaller said the feed back she has received from their outreach effort is: if you don't have money, maintain what you have, make the system safer, for economic development we need good transportation and to integrate it with other forms of transportation. She said the speed limit on Highway NN was changed to 45 miles per hour without proper notification to the residents and the people were not pleased with that. Ms. Schaller said they are currently working on an overlay for Highway 13. Presiding Commissioner Lou Lapaglia thanked Beth Schaller for coming to the monthly meetings to inform the county of what is progressing with MODOT. Motion/Vote - 3:00 PM Patty Quesenberry-Citizen Discussion - Reading Around the Square The meeting was attended by Commission Secretary Julia Maples, Rance Burger of the Springfield News-Leader, Chief Deputy Collector Cindi Carrie . The County Commission met with Patty Quesenberry to discuss reading around the square program and the Free Little Library that is continued from a prior meeting. 0 31Page L- 0 July Term Thursday, August 22, 2013 1:55 PM Ms. Quesenberry presented a picture of the Free Little Library that is being built. She said the Free Little Library is a worldwide program and each one is registered on line and receive a number and this one has been assigned #8459. On September 14th, 2013, this will be the 4th annual event to promote literacy. The County Commission selected the North entrance, near the sidewalk and next to the light pole to place the Free Little Ubrary and to investigate using an existing metal pole. The Commission requested the Library be placed in a P.V.C. pipe should it not be feasible to use the existing pole. However, if this doesn't work the County Commission reserve the right to remove it from the court house lawn. Ms. Quesenberry agreed to have the Free Little Library removed from the court house lawn if it did not work. Ms. Quesenberry said the reading around the square organization will take complete responsibility for the maintenance and for the books. Presiding Commissioner Lou Lapaglia recommended calling "Dig Right" prior to digging the hole to place the Little Lending Library. 0 Presiding Commission Lou Lapaglia called for a motion to approve the Free Little Library and to provide a place on the court house lawn for the Free Little Library. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:30 PM Christian County Commission Discussion - Consideration & Possible Vote Use Tax The meeting was attended by Rance Burger of the Springfield News-Leader, Aaron from the Christian County Headliner News, Chief Deputy Clerk Norma Ryan, Steve Maples, Nathan Weter, Treasurer Karen Matthews and Chief Deputy Collector Cindi Carey. The County Commission met with County Counselor John Housley to discuss the placing a use tax on the ballot for the November Election. County Counselor John Housley presented an order for a use tax to be placed on the November 5, 2013 ballot this would be for anything purchased outside the state of Missouri that cumulatively and annually exceeds $ 2000.00. D 41Page 3 J July Term Thursday, August 22, 2013 1:55 PM Eastern Commissioner Ray Weter said after reviewing the use taxes and the sales taxes it was decided not to put a tax levy on but that the use tax is a more directed avenue to generate operating funds for general revenue when thinking about the realities that are facing us as far as additional financial responsibilities that we have to meet. There have been many actions by the Missouri Legislature that require the County to pay for additional positions such as an attorney for the juvenile office and an additional judge. The Supreme Court ruled that the Prosecutor will have a salary increase and we would like to strengthen our revenue streams to meet these obligations. County Counselor John Housely said the average person that spends less than $ 2,000.00 a year on goods purchased out of state will never be affected by the use tax. This order will allow the voters of Christian County to make a decision concerning the use tax. Presiding Commissioner Lou Lapaglia said this a result of Governor Nixon's veto to stop the use tax and hopefully it will replace the tax of $ 381,000.00. Western Commissioner Bill Barnett said it is our responsibility to bring it before the people forthem to decide. John Housley said the use tax would be 1.50% based on the local sales tax rate and any purchases that accumulate to less than $2,000.00 annually are not subject to the tax. Treasurer Karen Matthews asked who keeps track of the use tax? Eastern Commissioner Ray Weter said the Dept. Of Revenue oversees it and is in charge of enforcing it. John Housley said the responsibility to collect the tax falls on the Department of Revenue. For the individual, the tax is paid by the honor system. This is a self reporting tax and the people have to be responsible to show the use tax amount on their tax returns. I John Housley said there are a number of counties and cities as well as the State of Missouri that have a use tax. This is not a new tax but this is in lieu of a sales tax. The use tax applies for out of state purchases exceeding $ 2,000.00. This tax would affect businesses that do not have a presence in Missouri. The greatest impact would be for businesses that buy products from out of state dealers that currently don't pay sales tax. 51Page July Term Thursday, August 22, 2013 1:55 PM The State has a use tax that is paid from out of state purchases. According to 144.157 RSMO, a citizen that has purchased over $ 2,000.00, from out of state vendors in one year will be required to pay a use tax on their income tax return. Mr. Housley said that prior to the year 1996, the county had a use tax but the courts ruled against having a use tax and there were several counties that ceased having a use tax due to the court ruling. Presiding Commissioner Lou Lapaglia called for a motion to place the use tax on the November 5th, 2013 ballot. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment 0 The meeting was closed at The scheduled agenda for Thursday August 15th was completed and the Commission adjourned and will reconvene Monday, August 19, 2013. A Presiding CommissioKer#ou Lapaglia 10 0. Cjoik Eastern Commfssioner, Ray Weter Ele.9 21 Ok„ al Western Commissioner, Bill Barnett 61Page L wl /7/. 1#»4*255 BA!» 4. I ' ta#*1944%¢ti P.- e 'lro#. 7 . 4 - 54*Jiate=400 BE:91 B'.12-E 2*#23 i 71 n =b ir 6/ :E it ip li 5.S-mmo- *2:•me- 4 -8 -5 L 9 1 51-* g.@ 4 *8 =4 2- 310# 1 Q & * 3 Q -1 p m c 1 0 E C -O %4 7 -7 E-Flm 0-5. 2 1, 4 -2 m 41**ia#.5/FF}til- :341' 49 4mF »packetleg!18« I.A./•1%.4.........4 ,# I. 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W 4 ilittw.7'.p; ;,4*2 1• ORDER NO. 08222013« ORDER Ofthe CHRISTIAN COUNTY COMMISSION OZARK, IVIO DATEISSUED: August 22, 2013 SUBJECT: Imposition of One and one-half of one percent (1.50%) Local Use Tax WHEREAS, the Christian County Commission on this 22nd day of August, 2013, at a meeting duly called, noticed, and held, considers the matter of the imposition of a use tax of One and one-half of one percent (1.50%) subject to voter approval; and WHEREAS, pursuant to the Revised Statutes of the State of Missouri, Section 144.757, RSMo., Christian County is authorized to impose a local use tax at a rate equal to the rate of the local sales tax as currently in effect in Christian County of One and one-half of one percent (1.5056) on all retail sales subject to taxation pursuant to the provisions of Section 144.600 through 144.761 RSMo.; and WHEREAS, the electors of the County have previously approved, and the Christian County Commission has imposed, a total local sales tax, as defined in §32.085 RSMo., at the rate of 1.50%; and WHEREAS, the Christian County Commission believes it is vital to the County to utilize those use tax funds heretofore received and continue to receive them by imposition of a use tax; and WHEREAS, the proposed county use tax cannot become effective until being submitted to the qualified voters of Christian County, Missouri, and approved by majority of the qualified voters voting thereon. NOW, THEREFORE, on this 22nd day of August, 2013, on motion duly made and seconded, the question was called on whether a proposition be submitted to the qualified voters of Christian County at a Special Election on November 5, 2013 regarding Christian County imposing a local use tax of One and one-half of one percent (1.50%) pursuant to Section 144.757 RSMo., at the same rate as the total local sales tax rate, and Commissioner Weter voted " 4-*/ ", Commissioner Barnett voted t»/ ", and Presiding Commissioner Lapaglia voted " ru ".Therefore, in accordance with said motion, IT IS HEREBY ORDERED that pursuant to the authority granted by, and subject to, the provisions of Sections 144.600 through 144.761, RSMo., a local use tax at a rate equal to the local sales tax rate currently in effect in Christian County of One and one- 1 4%Packete,#14.0.1 Ms- +A.4»2/,/4 44 6 Was f f* »» 1*in:t· *11%*LA€k 0 half of one percent (1.50%) for general revenue purposes, is imposed for the privilege of storing, using or consuming within Christian County any article of tangible personal property. This tax does not apply with respect to the storage, use or consumption of any article of tangible personal property purchased, produced or manufactured outside the State until the transportation of the article has finally come to rest within this County or until the article has been co-mingled with the general mass of property in this County. IT IS FURTHER ORDERED, this proposition shall be submitted to the qualified voters of Christian County, Missouri, at a Special Election to be called and held on the 5t' of November, 2013, which election shall seek authorization to impose a local use tax, pursuant to the provisions of Section 144.757, RSMo. at the rate of One and one- half of one percent (1.50%)(the local sales tax amount for Christian County); IT IS FURTHER ORDERED, the County Clerk shall proceed to place the proposition on the ballot at said election which ballot shall be in substantially the following form: OFFICIAL BALLOT Election - Tuesday, November 5, 2013 PROPOSITION "A" SHALL THE COUNTY OF CHRISTIAN IMPOSE A LOCAL USE TAX AT THE SAME RATE AS THE TOTAL LOCAL SALES TAX RATE, CURRENTLY ONE AND ONE-HALF OF ONE PERCENT (1.50%), PROVIDED THAT IF THE LOCAL SALES TAX RATE IS REDUCED OR RAISED BY VOTER APPROVAL, THE LOCAL USE TAX RATE SHALL ALSO BE REDUCED OR RAISED BY THE SAME ACTION? A USE TAX RETURN SHALL NOT BE REQUIRED TO BE FILED BY PERSONS WHOSE PURCHASES FROM OUT-OF-STATE VENDORS DO NOT IN TOTAL EXCEED TWO THOUSAND DOLLARS ($2,000.00) IN ANY CALENDAR YEAR." Yes No If you are in favor of the question, place an "X' in the box opposite "Yes". If you are opposed to the question, place an "X" in the box opposite "No." IT IS FURTHER ORDERED, the local use tax and this Order shall not be effective unless approved by the qualified voters of Christian County, Missouri in accordance with Section 144.757, RSMo., 2007. 0 2 #I :AMPEdketl#62*15*9 4.43 .;; *rat ,043'26Mq · 1- M'K: OIRICit;im@2 *Nhile.23' L.'79*4 4<* 0 IT IS FURTHER ORDERED, that if a majority of the qualified voters of Christian County, Missouri approve the imposition of a use tax as provided in this Order, then the use tax shall be effective on the first day of the first calendar quarter after the Director of Revenue of the State of Missouri receives notice of adoption of the tax. IT IS FURTHER ORDERED, that within ten (10) days after approval by the qualified voters of Christian County, Missouri, of the use tax hereinabove described, the County Clerk is hereby authorized and directed to forward to the Director of Revenue of the State of Missouri by United States Registered Mail or Certified Mail, a certified copy of this Order together with the certifications of the election returns and any other necessary documentation. IT IS FURTHER ORDERED, if a local use tax is approved by voters, in accordance with RSMo.144.757, all revenue received by the County shall be deposited in the County's "General Revenue" fund, and all expenditures from such funds shall be for the purposes authorized by law. IT IS FURTHER ORDERED, that this Order shall be effective upon passage by the Christian County Commission, and a copy of this Order shall be filed in the Office of the Clerk before 5:00 p.m. this date. Done this 22nd day of August, 2013 at 3'.3 Sclock P . m. CHRISTIAN COUNTY COMMISSION rh./\641*i'.4 J 6 Loulap*a) (/ 3 YES 3-2,2-2.0/3 Presidorn rAisudner, DATED 3< YES 3·32-;,3 Ray Weter t DATED Eastern CommLissioner 2 ,1 YES 3·21-10/3 6 2 60Ect- DATED Bill Barnett Western Commissioner ATTEST: « gr-·u Kay Brolun Christian County Clerk 23385-000\ 543885.doc D dif?9.ke,tfg/1649% l.r Christian County Commission 100 West Church St, Room 100 0zark, MO 65721 0 -0 July Term http://ChristianCountyMO.iqm2.com . - Minutes - Mondhy, August 26, 2013 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name - Title .:: - .: .Status/31 'Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Rance Burger of the Springfield New-Leader. The County Commission reviewed the August 19, 2013 minutes for approval. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for August 19, 2013. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Sam Yarnell Auditor Discussion - Amended Budget 2013 The meeting was attended by Commission Secretary Cheryl Mitchell and Rance Burger of the Springfield News-Leader. The County Commission met with County Auditor Sam Yarnell to review and approve 2013 Amended Budget for Christian County. County Auditor Sam Yarnell said the amended budget was laid down two weeks ago per 0 state statute. There is a line item of $ 50,000 in revenues for reimbursement to host the Glenn Beck event. The event was canceled locally and moved to Kansas City. The Auditor 0 July Term Monday, August 26, 2013 8:55 AM recommended to the Commission to keep the additional $ 50,000.00 to cover the Sheriff's current increased payroll costs. The Auditor said the amendments were in the Sheriff's budget and the various office discretionary funds. Presiding Commissioner Lou Lapaglia called for a motion to approve the Christian County 2013 Amended Budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM David Stokely Assessor Discussion - G.I.S. 2014 Flyover Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Deputy Assessor Amy York, Udell Mentola, Future Assessor Danny Gray, Todd Wiesehan Planning and Zoning Administrator, Common 2 Road District Supervisor Brent Young and Jason Stutesman, Rance Burger of the Springfield News-Leader and Donna Osborn of the Christian County Headliner News. The County Commission met with County Assessor David Stokely to discuss the 2014 0 G.I.S. Flyover of Christian County. Assessor David Stokely presented the minutes of August 20, 2012 from the steering committee that oversees the GIS flyover for Greene County, City Utilities, Christian County, City of Ozark and the City of Nixa. Mr. Stokely referenced the minutes above that states those participating in the 2014 fly over will notify the Mike Fonner with the steering committee by August 31, 2013. Mr. Stokely said there have been three fly-overs for 2005,2009 and March 2012. Mr. Stokely said the fly-over was done by the Pictometry company, which is a single source provider. Mr. Stokely said this product is very valuable in his office. Mr. Stokely said in the past the fly-overs were paid from the Commission's budget. Mr. Stokely said the aerials and pictometry are used especially by the Assessor and E-911 offices. Mr. Stokely said there are several partners, such as the City of Nixa and Ozark that will not be participating in the 2014 fly-over. Mr. Stokely said there are two levels of clarity to view the pictometry. Mr. Stokely has requested to have the 2014 fly- over be shot with a higher resolution for better viewing. He said they have held their prices with just a slight increase. Assessor David Stokley recommended to the Commission to participate in the 2014 fly over because we need to be involved in the pictometry. Mr. Stokely estimated the fly-over to be completed by March to late 2014. 0 ilpage 4 July Term Monday, August 26, 2013 8:55 AM Udell Mentola said on behalf of Rance Duffy he would like to participate in the cost for the 2014 fly over. Eastern Commissioner Ray Weter said the aerials and the pictometry can be split out for cost. Udell Mentola said they are 100% behind this decision. Mr. Mentola said this tool is a tremendous asset that speeds up the response time for emergency responders. Assessor David Stokely said there is one additional application known as the change finder, which designates any changes to the parcels. Amy York said the change finder has been a valuable tool to help her to stay accurate in herjob. Jason Stutesman said the aerials and the pictometry are wonderful tools and he sees many advantages that can assist them with road repairs, low water crossings, culverts and bridges to determine the exact needs. Presiding Commissioner Lou Lapaglia called for a motion to continue the meeting to August 29th, 2013, if a commissioner wants to place it on the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett: III. Adjournment The meeting was closed at 10:00 AM The scheduled agenda for Monday, August 26, 2013 was completed and the Commission adjourned at 10:00 AM and will reconvene Thursday, August 29, 2013. rxk,641.46 1 V j Presiding Commissionef, Loapaglia 31Page t.7%7 O' 4 July Term Monday, August 26, 2013 8:55 AM 0 2 aa M-yuk Eastern Comissioner, Ray Weter Western Commissioner, Bill Barnett 3 D 41Page 4 ... · 9**11 COURT ORDER# 08-22-2013-01 (3 The Treasurer is hereby ordered to pay the following entities: 2013 CART July Term 2013 RECEIPT: 24221 DATE:AUGUT 2£2013 AMOUNI RECEIVED $117,226.54 295-420-300 CHECK # . BRIDGE 15.00% _$17,583.98 ROAD MILES COMMON 1 297.51 29.67% $34,781.11 COMMON 2 ... 280.69 27.99%; $32,811.72 BILLINGS SPECIAL _--- 103:25 10.if $12,074.33 GARRISON SPECIAL 24 2,39%| $2,801.71 OZARK SPECIAL . _...19.M?. 10.27%| $iii)3£17 _ SELMORE SPECIAL 27.5 2.74%i _____._$®213.91 SOUTH SPARTA SPECIAL. _ . . ... .,.11.,.1 1.11%i $1,301.21 - STONESHIRE SPECIAL 5.3 0.53% $621.30 TOTAL ROADS 852.32 100.00% $99,642.57 TOTAL BRIDGE , _ $17,583,8_ TOTAL,DISBURSED -- --1 . $117,226.54 di243;22 ;iding Commissioner f Bill Barnett, Western Commissioner /LUC" Ray Weter,Eastern Commissioner IN TESTIMONY THEREOF, I have hereunto set my hand and affixed the seal of said Commission, at my office in Christian County this, 22nd day of August, 2013. RECEIVED tk- 2%61.4 Kay rown, Clerk of the County Commission· n AUG 21 2013 KAY BRO;/Lard COUNTY Olene·: *SPA>dketpi #f{ I 2 /*/4. f-;2rt er>@ '4 1 r Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 JuIy Term http:UChristianCountyMO.iqm2.com 'f - Minutes - Thursday, August 29, 2013 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attende Name Title ™ ,4 --7 ' Stat054 9 ' Arrivedl Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett Western Commissioner Present 8:25 AM Kay Brown County Clerk Present 8:25 AM Cheryl Mitchell Assistant Present 8:25 AM II. Agenda Motion/Vote - 8:25 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Lee Johnson 3 Supervisor of the Recycling Center. The County Commission reviewed the minutes for August 22 and August 26, 2013 and Court Order # 08-29-2013-01 to transfer funds to COLE. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes and Court Order # 08-29-2013-01. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM Lee Johnson-Recycling Discussion - Parking Lot Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Lee Johnson Supervisor of the Recycling Center. The County Commission met with Lee Johnson to discuss some parking lot repairs at the recycling center. 3 Mr. Johnson said the recycle center parking lot has several pot holes that are in need of repair. J4 1 0 July Term Thursday, August 29, 2013 8:25 AM Eastern Commissioner Ray Weter volunteered to have the Common 1 Road District to repair the pot holes on the parking lot at the recycle center. Eastern Ray Weter asked is there enough parking area at the recycle center for the Sheriff to park his trailers. Mr. Johnson said the trailers can be parked next to the Clerk's trailers. Presiding Commissioner Lou Lapaglia called for a motion to repair the pot holes at the recycle center. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Christian County Commission Discussion - Bid Renewal Unifirst-Uniforms for Maintenance & Road Crew The meeting was attended Commission Secretary Cheryl Mitchell. The County Commission opened the bid renewal for the uniforms for all the 3 departments except the Sheriff's Department. The uniform renewal to be approved would begin October 1, 2013 through October 2, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the renewal of the uniforms for all departments excluding the Sheriff's Department. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Uniforms The meeting was attended by Commission Secretary Cheryl Mitchell and Captain Brian Cathey. The County Commission met with Captain Brian Cathey to open bids for uniforms for the Sheriff's Department from the following companies: 1. Frank's Uniforms of Springfield, Missouri 0 2. Kelley's Police and Tactical Supply of Springfield, Missouri 21Page e D July Term Thursday, August 29, 2013 e 8:25 AM Captain Cathey will review the bids and make a recommendation to the Commission. Presiding Commissioner Lou Lapaglia called for a motion to table the decision until Thursday, September 5th, 2013 at 9:25 a.m. RESULT: TABLED [UNANIMOUS] Next: 9/5/2013 9:25 AM MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:55 PM County Clerk Kay Brown Minutes & Financials Approval - Emergency Financial Meeting Called . The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with County Clerk Kay Brown for an emergency meeting to approve Court Order # 08-29-2013-02 to transfer additional funds to COLE to cover expenditures that were not covered in the earlier transfer. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 2:00 PM The scheduled agenda for Thursday August 29th, 2013 was completed and the Commission adjourned at 2:00 p.m. and will reconvene Thursday, September 5th, 2013. The Court house will be closed September 2nd, 2013, in observance of the Labor Day Holiday. 6 44 04 L¥> 94 -NI// Presiding Commissionef, Lou Lapaglia 0 31Page Thursday, August 29, 2013 8:25 AM July Term t,04Llqk1 Eastern Commlssioner, Ray Weter Western Commissioner, Bill Barnett 0 41Page i Weig€4 I 0 CERTIFIED COURT ORDER # 8-29-2013-01 STATE OF MISSOURI P SS. COUNTY OF CHRISTIAN July 2013 Term, In the Christian County Commission of said County, on the 29th day ofAugust 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 40,500.00 from County Revenue to the following: COLE (Leaving a balance of $ 95,000.00) The Treasurer is hereby ordered to transfer in the amount of $ 40,500,00 from Building Bond to the following: 3 COLE (Leaving a balance of $ 420,000.00) IN TESTIMONY WHEREOF, I have 4506 Lapaglia, pr#i#g Commissioner hereunto set my hand and affixed the 1 lop % J».2- Seal of said Commission, at my office in Christian County this, the 29th day Bill Barnett. Western Commissioner ofAugust, 2013. 4 6 Ray Weter, Mastem CommiAsioner Clerk ofthe Christian County Commission /301%49" .·'rk $ U• #i S R :. SEAL LE 44411?23'f. 04¢RaciEPg.<513 4. ., f@,I'*.'d. A r 1. 1 eougueluletAI Joi suuoi!un-ls.1!1!Un leMeU€38 P!8 : *921·) rls,!J!un ill!M teAAelleki U!.10;!Un :luettI40EUV 19 i- CHIZI6TIAN COUNTY b>EK.'71119'4- . 91,5 Lou Lapaglia i Presiding Commissioner . 01,1 0/1 MI m m -i . COMMI66ION Bill Barnett f 100 W. Church &reel, Iloom 100 Western Commissioner - Omrk Miggari 65721 Tom Huff Phone: 417-581-2112 •Fax: 417·5815924 Eastern Commissioner August 29, 2013 Aaron Peck Unifirst 2244 N. Bolivar Road Springfield, MO 65803 Dear Mr. Peck, 7 ' About a year ago the Commissioners advertised bidding for uniform services for county maintenance and road personnel. County personnel complained about inadequate services from your company, but after receiving assurances from you that services would improve, awarded Unifirst the contract. We are pleased to report the customer service received from Unifirst has improved this year and today we voted to renew. Per the terms of our contract, consider this letter our notice to you that we will renew our contract through October 2, 2014. We look forward to continuing our business relationship. Sincerely, A 01.494 cnerill umiw in LJ,U l,6.-J . L.nu Wpg,111,9 IRS Fotin 1099 Mailink Address 13620 Q. Sunshine- 1320 60, Nor\shil.a City, State, Zip Code City, State, Zip Code Spr7982-a MD 65807 Sergna, MO 6580'7 3 Contact Person Email Address .,r (ELFL JOF'LL-5 Phone number brbne kalleysMs. corn Fax number 41-1 -631 -31060 41-7-231-3064 Authoed Signature - Date 642 A¢ 31*44 8-282013 Printed Name U- Title .Brian K< 00 nes Opernions NUn,er (3) . Q. ¥c -#/*I- 'll 1**4*899*03 *Fi#?hyu *Mi,#116 All prices and notations must be in ink or typewritten. No erasure permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and .dated in ink by person signing bid. After the bid/proposal opening, a vendor may be permitted to withdraw a bid/proposal prior to the award at the sole discretion of the Commissio if there is a verifiable error in the bid/proposal and enforcement of the bid would impose an unconscionable hardship on the vendor. This withdrawal will be considered only after receipt of a written request _ supporting documentation from the 'vendor. Withdrawal shall be the 0 E vendor' s sole remedy for an error other than the obvious clerical error Withdrawal of a bid/proposal may result in forfeiture of the :g bid/proposal security. .E The Commission may request samples for evaluation purposes. Any sample requested must be provided free of charge. Samples which are not v 0 destroyed by testing will be returned at the vendor' s expense if return m of the samples is stipulated in the vendor' s bid/proposal. Samples * submitted by a vendor who receives the award may be kept for the c (-) duration of the contract for comparison with shipments received. At the time fixed for opening of proposals, the content will be made public for the information of the bidder and others interested. Bidders are cautioned to please check their bid very carefully, using the following Check List: 1. Any additional information, specifications, drawings, etc. shoulc @ be attached. - to 2. Bid should be signed and dated. (4) (-3 th@*0484, ':.¢ 1,-£ ... 2 :.09' i :,4..7... r 0 Non-Exclusivity: The Contract is non-exclusive and shall not in any way preclude thi County from entering into similar agreements and/or arrangements to acquire equal or like 'goods and/or services from other vendors. The County may make multiple awards from a single solicitation documjent whe such awards are in the best interest of the county. Billing and Payments: Invoices will be submitted to Accounts Payable, Clerk of the Countj Commission, 100 W. Church, Room 206, Ozark, MO 65721. It is estimated there are 25 different offices and departments requiring separate =p billing (if applicable to bid products offered). Contractor shall . provide each department with invoices and statements of accounts on a g monthly basis noting any amounts and invoices past due. Invoices should g be delivered with the materials and packing slip. Payment will be made m within 30 days from receipt of accurate invoice. 5 n Protesting bid award: A bid/proposal award protest must be submitted in writing and must be 4 received by the county within ten (10) calendar days after the date of the award. If the tenth day falls on a Saturday, Sunday or state , holiday, the period shall extend to the next business day. A protest f submitted after the ten (10) calendar day period shall not be 1 considered. The written protest should include the following e information: (A) Name, address, and phone number of the protester, (B) Signature of the protester or the protester's representative, (C) 1 Solicitation product, (D) Detailed statement describing the grounds for 1 the protest; and supporting exhibits, evidence, or documentation to substantiate the claim. CD (5) - ...' '·· · Mlt'?acketal?g.93 '0*84 MmiliE e V- -: /3,4 Suspension or debarment of Vendor: The County Commission may suspend or debar a vendor for cause. The following shall be sufficient cause for suspension or debarment. · The list is not meant to be all inclusive but shall serve as a guideline fo vendor discipline and business ethics: Failure to perform in accordance with the terms and conditions and requirements of a contract/purchase order. Violating any federal, state or local law, ordinance or regulation in the performance of a contract/purchase order; Providing false or misleading information on an application, in a E bid/proposal, or in correspondence to the county offices. 2 Failure to honor a bid/proposal for the length of time specified. :g, Colluding with others to restrain competition. .E Obtaining information, by whatever means, related to a proposal R C submitted by a competitor in response to a request for proposal in ordel o to obtain an unfair advantage during the negotiation process. .. m Contacting proposal/bid evaluators or any other person who may have influence over the award, without authorization from the County Commission, for the purpose of influencing the award of a contract; or E giving gifts, meals, trips or any other thing of value or a monetary g advantage for personal benefit, directly or indirectly, to an employee of the county or to any evaluator of bids/proposals. The vendor may appeal suspension or debarment by submitting a written request to the County Commission within fifteen (15) calendar days after receipt of the formal hotice. The vendor must provide specific evidenc E and reasons why the suspension or debarment is not necessary. On the € basis of this information, the suspension may be modified, rescinded, or g affirmed. The decision shall be final and mailed to all parties. Return of Goods: County may cancel any purchase at any time for a full credit. (6) >yPdaket{Pbalti - brin S '27,911 a.".7 + , 2:.41 »tr:t L 422:4:as.4 Additional Information: Any additional information desired may be requested by mail to the address listed, or by telephone to 417-581-2112. Information requests may also be e-mailed to countvcommission@christiancountymo.gov. This e mail address is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submission will be rejected and deleted without notification to the sending party. Response Clarification: We reserve the right to request additional written or oral information from bidders in order to obtain clarification of their responses. Thank you for your consideration of this Invitation to Bid, Sincerely, THE CHRISTIAN COUNTY COMMISSION (7) cglckel:** W-t+iWI Uniform Bid Specifications Manufacturer: The Force Long Sleeve Shirt Class A Color: Silver Tan Description: Long sleeve banded collar and short sleeve convertible collar, interlined collar, epaulets, pocket flaps and cuffs; two bottom _ cuff with button sleeve placket on long sleeve, center front placket g with zipper front, badge tab with reinforced sling and eyelets, added length to the sides to keep shirt tucked in to accommodate body armor, sewn in-creases, moisture management, soft hand and permanent soil E release, 4.5 tropical weave 100% polyester with visa finish. ' EL 0 Short Sleeve Shirt , Color: Silver Tan Class B 6 Description: Banded collar and short sleeve convertible collar, ) interlined collar, epaulets, pocket flaps and cuffs; center front i placket with zipper front, badge tab with reinforced sling and eyelets, 5 added length to the sides to keep shirt tucked in to accommodate body 1 armor, sewn in-creases, moisture management, soft hand.and permanent i soil release, 4.5 tropical weave 100% polyester with Visa finish. Rants: g t• Color: Forest Green 1 Description: Brass ratcheting zipper and crush proof hook and eye closure, double welt, top stitched hip pockets with triangle bar tacks 1 and button tab, left pocket closure: men's style will have 2 inch < coolflex waist band French fly tab and crotch lining, women's style wil have 2 inch snugtex waistband and side elastic: lintrak creases, moisture management, soft hand and permanent soil release. 7 oz gabardine weave 100% polyester with visa finish. Add 1 % inch navy polyester pant stripes. (8) 4: Packet ?g: 12, - 1%*i,>2:4.a/pr. 04=y P >L . .*it.di:fe?.ss:.1.r.*4» Jail Division Manufacturer: Tru-Spec Class C Shirt: 24-7 series Color: Various Colors Description: 40% Polyester 60% Cotton. Plaited Polyester Cotton Pique. Reinforced half moon yoke. 3-button placket. Taped neck with a curl free tip collar. Mic/Sunglasses holder. 2-Pencil Pocket. Tru-Dri Moisture Wicking Technology that pulls seat away from body. Gusseted sleeves for greater range of movement. Wrinkles resistant, shrink resistant and fade resistant. Side vents for increased movability and helps keep shirt tucked in. Manufacturer: Propper Class C Pants: 5.11 style Color: Various colors V Description: 65% Polyester/35% cotton canvas. Fade and wrinkle x resistant. Dupont Teflon coating reples liquid and stains. Sturdy snal closure with French fly. Heavy duty double seat and knee. Action m stretch waistband. Nine pocket design with internal knee pad openings. (9) *FAitiumbl'i014 & i DrN Id• . ·1 14 I ' :.le 11. i 4, I: ·' reF/ir'yap.1 I. . I ze?§%44,426,4.k, , 0 Administration Manufacturer: Edwards Button up dress shirt: Summer weight Color: Various colors Description: 65% polyester 35% cotton poplin, 4.25 oz. short or long sleeve. Wood tone buttons. Laundry friendly. Relaxed fit. Manufacturer: Edwards Button up dress shirt-Winter weight Color: Various colors Description: 65% polyester 35% cotton twill 5.25 oz. Long sleeve or ,.* short sleeve shirt. Relaxed fit for men. Pocket with pencil track, l ) double pleat back 2 button adjustable cuff. Feminine fit for women, soft collar, no pocket, 2 button adjustable cuff. Wood tone buttons. Any vendor may substitute brand as long as they have similar specs as i the onds listed above. Contact Chief Deputy Brian Cathey for questions 1 582-5330 0 (10) w 22@¢0(262 14{,3 32.:·7·2·ilit: ADDENDA #1 CHRISTIAN COUNTY SHERIFF'S UNIFORM BID In order to receive the best possible price for all garments, the Sheriff has decided to split the bid, allowing vendors to bid on uniforms in stock. Jail Division Manufacturer: Tru-Spec Class C Shirt: 24-7 series irm t,la l ]900 : olu Upt,1,11111-ulll,ul,110/ Color: Various Colors Description: 40% Polyester 60% Cotton. Plaited Polyester Cotton Pique. Reinforced half moon yoke. 3-button placket. Taped neck with a curl free tip collar. Mic/Sunglasses holder. 2-Pencil Pocket. Tru-Dri Moisture Wicking Technology that pulls seat away from body. Gusseted sleeves for greater range of movement. Wrinkles resistant, shrink ) resistant and fade resistant. Side vents for increased movability and helps keep shirt tucked in. Price 412-1.giseack = 176·--Spee- 2-4 1-1 12{<) a,Jjor fitf>pe-r fo.c E Pe k f Manufacturer: Propper cULJ en Class C Pants: 5.11 style .. .. Color: Various colors Description: 65% Polyester/35% cotton canvas. Fade and wrinkle resistant. Dupont Teflon coating·reples liquid and stains. Sturdy snal closure with French fly. Heavy duty double seat and knee. Action stretch waistband. Nine pockdt design with internal knee pad openings. Price 432.45 ark = -TFu- Spee- 24/ -1 pan-ks a.,40 c· 1?oppe- F.62-20 -82 1 /pPacket Pg615» ,„< 4,·yit/;-Ast *¥+47· 1t I I /2 .9/ ' 41111*i ttjiriU 0 Administration Manufacturer: Edwards Button up dress shirt: Summer weight Color: Various colors Description: 65% polyester 35% cotton poplin, 4.25 oz. short or long sleeve. Wood tone buttons. Laundry friendly. Relaxed fit. Price NO Es/b Manufacturer: Edwards Button up dress shirt-Winter weight Color: Various colors Description: 65% polyester 35% cotton twill 5.25 oz. Long sleeve or L) short sleeve shirt. Relaxed fit for men. Pocket with pencil track, double pleat back .2 button adjustable 'cuff. Feminine fit for women, soft collar, no pocket, 2 button adjustable cuff. Wood tone buttons. Price »45) Blt Any vendor may substitute brand as long as they have similar specs as 1 the ones listed above. Contact Chief Deputy Brian Cathey for questions f 582-5330 0 >:Pi¥6*6?Pa. 116' 7 >>*)' . .5b $0- 1 ' 1$092Oirae-:4 dild!4'*¢NIal:, 0 Contract Period: Date of the Award through September 13, 2014 with option of renewing for an additional one (1) year period through September 13, 2015. The bidder hereby declares understanding, agreement and certification of compliance to provide ' items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order fi-om the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between bidder and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Franks Uniforms, Inc. Allen L. Smith Mailing Address LRS Form 1099 Mailing Address 532 E. Walnut 532 E. Walnut City, State, Zip Code City, State, Zip Code Springfield, Mo. 65806 Springfield, Mo. 65806 0 Contact Person Email Address Allen Smith Franks532@yahoo.com Phone number Fax number (417) 869-1744 (417) 869-9505 mature /0 / Date Auttwfzed Sil 8-14-13 Printed Name - Title Allen L. Smith President 0 (3) f.:dpidket·Ri:173{ 2/1.i....&/' *+I. £) ?*491Eay» 3 Manufacturer: Propper Class C Pants / 5.11 style Color: Khaki Description: 65% Polyester 35% Cotton canvas. Fade and wrinkle resistant. Dupont Teflon coating repels liquids and stains. Sturdy snap closure with french fly. Heavy duty double seat and knee. Action stretch waistband. Nine pocket design with internal knee pad openings. Stock# F5220 30 waist - 42 waist $34.95 44 waist and up $38.45 ADMINISTRATION: Manufacturer: Edwards Button up dress shirt - Summer weight Color: Various colors Description: 65% polyester 35% cotton poplin, 4.25 oz. short or long sleeve. Wood tone buttons. Laundry Friendly. Relaxed fit. Stock# 1230 small - xlarge $18.50 XXLarge & up $22.20 Manufacturer: Edwards Button up dress shirt - Winter weight Colors: Various Colors Description: 65% polyester 35% cotton twill, 5.25 oz. Long Sleeve or Short Sleeve. Relaxed fit. For men; Pocket with pencil track, double pleat back, 2 button adjustable cum For Women; Feminine fit, soft collar, no pocket, 2 button adjustable cuff, wood tone buttons. Stock# 1730 small - xlarge $21.50 xxlarge and up $25.80 3 1.:P#cketfg.£18> - 47 1,932042' /1//4,/37 -.1_232 3 Manufacturer: The Force PANTS: COLOR: Forest Green DESCRIPTION: Brass ratcheting zipper and crush proof hook and eye closure, double welt, top stitched hip pockets with triangle bar tad(s and button tab, left pocket closure: men's style will have 2 inch coolflex waist band French fly tab and crotch lining, women's style will have 2 inch snugtex waistband and side elastic: lintrak creases, moisture management, soft hand and permanent soil release. 7 oz gabardine weave 100% polyester with visa finish. Add 1 % inch black polyester pant stripes. HS2145 28 waist - 42 waist $48.00 Attachment: 2013 Sheriff Uniform Bid (1265 : Bid Opening-Uniforms) 44 waist - 50 waist $52.80 52 waist - 54 waist $57.60 JAIL DIVISION UNIFORMS: Manufacturer: Tru-Spec Class C Shirt: Color: Black Description: 40% Polyester 60% Cotton. Plaited Polyester Cotton Pique. Reinforced Half Moon Yoke. 3-Button Placket. Taped Neck with a curl free tip collar. Mic / Sunglasses holder. 2-Pencil Pocket Tru-Dri Moisture Wicking Technology that pulls sweat away from body. Gusseted Sleeves for greater range of movement. Wrinkle resistant, shrink resistant, and fade resistant. Side vent for increased movability and helps keep shirt tucked in. STOCK# 24-7 Small- XLarge $31.00 XXLarge and up $34.10 0 *hil@tgo'Fl?rf¢ 93ff.% 3 Frank's Uniform's, Inc. August 13, 2013 532 E. Walnut Springfield, Mo. 65806 Phone # (41.7) 869-1744 Fax # ( 417) 869-9505 E-Mail Franks532@yahoo.com UNIFORM BID FOR CHRISTIAN COUNTY SHERIFF'S OFFICE PATROL DIVISION UNIFORMS: Manufacturer: The Force LONG SLEEVE SHIRT Class A COLOR: Silver Tan DESCRIPTION: Long sleeve banded collar and short sleeve convertible collar, interlined collar, epaulets, pocket flaps and cuffs; two button cuff with button sleeve placket on long sleeve, center front placket with zipper front, badge tab with reinforced sling and eyelets, added length to the sides to keep shirt tucked in to accommodate body armor, sewn in-creases, moisture management, soft hand and permanent soil release, 4.5 tropical weave 100% polyester with visa finish. 3 Stock# HS1148 141/2- 171/2 $44.50 181/2 $48.95 19 1/2 or any 36" sleeve $53.40 20 or any 38" sleeve $57.85 Manufacturer: The Force SHORT SLEEVE SHIRT COLOR: Silver Tan Class B DESCRIPTION: banded collar and short sleeve convertible collar, interlined collar, epaulets, pocket flaps and cuffs; center front placket with zipper front, badge tab with reinforced sling and eyelets, added length to the sides to keep shirt tucked in to accommodate body armor, sewn in-creases, moisture man- agement, soft hand and permanent soil release, 4.5 tropical weave 100% polyester with visa finish. HS1248141/2 - 171/2 $42.00 181/2 $46.20 191/2 $50.40 201/2 $54.60 *Your emblem sewn on at no additional charge 906(kat:Pg.420F . 'd*1/1 ,<4*?«4 griI # ' 16:32.o:aiN f /&/ ; . r:./t•??r! 3 CERTIFIED COURT ORDER # 8-29-2013-02 STATE OF MISSOURI >SS. COUNTY OF CHRISTIAN July 2013 Term, In the Chlistian County Commission of said County, on the 29th day of August 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer inthe amount of $ 18,780.00 from CountyRevenue to the following: COLE (Leaving a balance of $ 76,220.00) The Treasurer is hereby ordered to transfer in the amount of $ 19,500.00 from Building Bond to the following: COLE (Leaving a balance of $ 400,500.00) IN TESTIMONY WI-IEREOF, I have Eout,apaglia, PfesIi]0 Commissioner hereunto set my hand and affixed the 4*80)+ . Seal of said Commission, at my office in Christian County this, the 29th day Bill Barnett, Western issioner ofAugust, 2013. ;(A_ 456; Ray Weter, Estern Commissioner Clerk 8f the Christian County Commission l,llitf,/, ©»boNTF'//4 .0 0........0/9 f/ .40% ...0 =0: 0 tii *70. :C *.l . ':€ke 4-*0236UWAi» 0 4%Fr.ElietP+.W' i. €. .*.*I.,-/&..=goAPE# Christian County Commission 100 West Church St, Room 100 0zark, MO 65721 3 le-/a July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, September 5, 2013 9:25 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name . ' Title . Status , Arrived Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Present 9:25 AM Kay Brown County Clerk Present 9:25 AM Cheryl Mitchell Assistant Present 9:25 AM iL Agenda Motion/Vote - 9:25 AM Kay Brown County Clerk Minutes & Financials Approval : Approve Minutes & Financials The meeting was attended by Ammission Secretary Cheryl Mitchell. 0 The County Commission reviewed the minutes for August 29, 2013. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. There were no financials presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Joey Kyle Sheriff Bid Decision - Bid Decision-Uniforms for Sheriff's Department The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission voted to postpone the meeting to 3:30 p.m. due to a previously scheduled appointment by the Sheriff's Department. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Todd Wiesehan Planning & Development 0 Discussion - Disposition of Right of Way at Hemlock & 160 July Term Thursday, September 5, 2013 9:25 AM The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review the Quit Claim Deed by Christian County for the disposition of Right-of-Way at Highway 160 and Hemlock. Mr. Wiesehan presented a Quit Claim deed naming him as the Ex-Officio Commissioner to handle this transaction. Presiding Commissioner Lou Lapaglia called for a motion to approve Order # 9-5-2013-1 appointing Todd Wiesehan to serve as the Ex-Officio to oversee the transfer of the right- of-way at Highway 160 and Hemlock. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Timberlake Road Residents Discussion - Timberlake Road Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Attorney Carson Elliff, Spencer Jones of Great River Associates, Todd Wiesehan Planning and Zoning Administrator, Doug Arnold, and Jami Wightman. The County Commission met with Attorney Carson Elliffand Spencer Jones of Great River Associates to discuss the repair of Timberlake Road. Carson Elliff said he spoke with the neighborhood residents regarding the repair of Timberlake Road. Mr. Elliff said the neighborhood checked with the bank for private financing. The bank will loan to individuals not neighborhoods. Mr. Elliff said the homeowners would like to create a neighborhood improvement district. Mr. Elliff said the big issue is the cost to the County and what would be required. Spencer Jones noted the various needs to be compliant with the County's requirements. Eastern Commissioner Ray Weter asked if there was a bond posted to cover the cost of the road. Presiding Commissioner Lou Lapaglia said the ditch will need to be prepared. 21Page 3 July Term Thursday, September 5, 2013 9:25 AM Carson Elliff said to set up a neighborhood improvement district it requires a two-thirds majority of the homeowners. Jami Wightman said the Bank will not grant a loan to the homeowners. Presiding Commissioner Lou Lapaglia said we have to have an approximate cost so the homeowners know what the CO5t will be to asphalt the road. Jami Wightman asked if we go through the process what is your position. Presiding Commissioner Lou Lapaglia said it would be less expensive for the homeowners to resurface the road privately. A neighborhood improvement district would require the county to pay prevailing wage which would increase the cost of the road significantly. 0 Carson Elliff requested to have Spencer Jones to review Timberlake Road and report his findings. Spencer Jones said he will review the road and will bring the information to Carson Elliff and the County Commission and schedule another meeting to discuss the findings. Motion/Vote - 2:00 PM Kevin Parr-Midwest Public Risk Discussion - Open-Workers Compensation Review & Closed Session-Loss Runs 610.021 (1) The meeting was attended by Commission Secretary Cheryl Mitchell. Kevin Parr Midwest Public Risk and Connellinsurance Greg Williams, Chief Payroll Clerk Tom Lawson and Administrator Holly Burnette. The County Commission met with Kevin Parr from Missouri Public Risk and Greg Connell from Connellinsurance to review the county's worker's compensation claims. Kevin Parr said he wanted to review the county's claims and the national trends in worker's compensation insurance with the County Commission. Mr. Parr said worker's compensation centers around health care costs which are increasing. He said the 0 majority of the claims have been in the Sheriff's Department as a result of injuries sustained through training. Mr. Parr said he has been working with the Sheriff since 31Page July Term Thursday, September 5,2013 9:25 AM April 17, 2013 has seen a significant decrease in the number of injuries. He said he made some recommendations and raised awareness to stop the rate of injury. Worker's Comp is based on a three year program. The number of claims are low but there are some big claims mainly in road and bridge. He said he would like to have another training with the road and bridge employees to reduce the claims. Presiding Commissioner Lou Lapaglia asked are there mainly claims with back injuries. Kevin Parr said the claims are mainly hand injuries. Western Commissioner Bill Barnett said the new sign truck will make the process safer which should decrease the number of claims. Tom Lawson said what do we do with prior worker's comp claims that have not been resolved. Greg Williams said if it was with a previous carrier they will be responsible to cover the claim and there would be no notification that it is completed. Mr. Williams said a claim will be on the county's history and will affect us for four years regardless if it happened under a different insurance carrier. Presiding Commissioner Lou Lapaglia expressed his appreciation to Kevin Parr and Greg Williams for their assistance. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 2:15 PM - Motion To Go Into Closed Session Presiding Commissioner Lou Lapaglia called for a motion to go into Closed Session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 2:35 PM - Motion To Go Out of Closed Session --- 41Page July Term Thursday, September 5,2013 g:25 AM Presiding Commissioner Lou Lapaglia called for a motion to go out of closed session. This was an informative meeting and no decisions were made. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 3:30 PM Kay Brown, County Clerk Bid Decision - 9:30 Am Meeting Postponed to 3:30 Pm The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Chief Brian Cathey for a bid decision for uniforms that was previously scheduled for 9:30 a.m today. Chief Brian Cathey recommended to the County Commission to continue having Frank's Uniforms and Kelly's Tactical Supply provide uniforms for the Sheriff's Department. Mr. Cathey said Frank's uniforms were cheaper on the dress uniforms but Kelly's Tactical was cheaper by $ 1.95 per polo shirt and slacks are $ 3.00 cheaper. Presiding Commissioner Lou Lapaglia called for a motion to award the uniform bid to Frank's Uniforms and Kelly's Tactical. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Lou Lapaglia iii. Adjournment The meeting was closed at 3:35 AM The scheduled agenda for Thursday, September 5, 2013, was completed and the Commission adjourned and will reconvene Monday, September 9, 2013. 0 51Page JuIy Term Thursday, September 5, 2013 9:25 AM Presiding Commissioner, Lou Lapaglia 04 Eastern (Zomm;sioner, Ray Weter Western Commissioner, Bill Barnett 61Page XeAA JO 145!21 Jo uowsodsK] : 01210) SXEMUBTH 091. pue MooluteH peea U!!elo Motne L-£ 1.07-9-6 : luell,4081411)11IR Il=millm,mumm,Imll:mmoummwn,wdltlm€Ijack'€ 41/ Image# 005287010003 Type: LAN A Recorded: 09/06/2013 at 09:57:55 ,f 3 /GORBERO Image# 000289310004 Type: LAN \* Recorded: 09/09/2013 at 02:20:14 PM , Total Amt: $33.00 Page 1 of 4 1 christian County Recorder KELLY HALL Reeorder of Deeds 1 1 Flle# 2013-00012826 2 -2013 po12528 miE*IP, RIGHT OF WAY DEED *™5-0153 EED Is mpde anc entere,d Into thiF,9 9 day of 49 45\ . 2013 by and between \*Aq t and IAA. U At Erjek(A ,of (hristan County, Missouri, hereinafter referred to as "Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are her*pafter collectively referred to as "Grantee.' 00 [d. Church 6Frce.f, 1€roM (00 (O-rtc, /V\.0. 6S7ol WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to It paid by the Grantee, the receipt and sufficiency of Which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, Its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Chlistian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated hereln by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertalning, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that It is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims: and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of atl persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein granted. Vlf. 081» ChopelRoac!- Gmnon'13 #FR#cht#J?g. 6 t 4 *%%3 { 4 The Christian County Commission hereby accepts the Interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. t- Passed, Approved, and Adopted this 1 day of 4. -441.1,w , 2013. 74• row'Lgagllatpre ommissioner Ray Wetef, Eastern cohimissioner Bill Barnett, Western Commissioner ATTEST: 4 4- County CIBrk 0 Packet Pg. 7 EXHIB/7"A" 13@ri'mt< 4#*.7 EAD 0 Of:-4-RWHOF.'Of ROAL'RIGHT-OF·tl··ArmR DE/)/CATION 4 PORTTON Or 711€ NORTHEAST QUAR reA OF TH€ SOUTHWEsl QUARTER OF SECTION 9, TOWNSHN' 2 7 NORrit RANGE.'2 WE,T ·U 1 HE Firn{ PRINCIPAI. MERIDIAN. CHRISTIAN COUNTY, MISSOURI, te·VG NORE PART/((/616:/ Y r.)85(RmED AS rONOWS. bG:INNING AT -N·!EN<)alliWEST CORNER. 01 SAD NOR-11!EAS'f •mARTER OF THE SOUTHWEST QUART-FR OF 'SECTION 9; THINCE -OUTH 33 30'419' EAST ALONG THE NORTH UNE Or SAID :·,OR 77,7.96 T QUARTFR OF ;-H€ 50(/7-h'WEST OUARTER A j),SNNG 0, 02.00 FEFT: rHENCE SOUTH r'·.34'?1 ' Wfst PARAI.L.{fl. UNTH 1,16 WEST 1 INE OF SA{D NORTHEASI QUARTER OF }}IE SOMHWEA Attachment: 9-9-2013 Right-of-Way W. Union Chapel (1277 : Right of Way-W. Union Chapel Road C-2) i?UART{ R A DIS'LANCE OF 36.29 FECT; THENCE NORTHER'33'20'· W EST PARAN.E L W[I H 1 HF EXISTING ( 'ENTERLINE OF UNZON CHAPEE ROAD AS IT NOW EXISTS A DISTANCE OF 4 2.00 FliEI TO AN INTFRSECTION WIH THF WEST LINE OF SAID NORT}·11?AST QUNBER UF : H[ SOUTIIWEST QUARTOR: 1HENCE NORTH 1334"21"EAST AEONM SUD WES't' L IME A DISTANCE OF 35.63 FEE·T 1'0 T HE P, 4- , 2013, by and between Ran,WI f.0 Ic - , be li.4 61, of Christian County, Mabourl, hereinafter referred to as 'Grantor, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereipefter colleouvely referred toas"Grantee.* loD UCS+ (11,U¥c.6 3+frct·, 1200, 100 Ujark, AAo. 6572( WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, Including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement js granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that salel Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a bltlboard advetising sign lease applicable to the properly. GRANTOR, to the fullest extent allowed by law, Including, without limitation, Section 527.188, RSMo. (2005), hereby walves any right to request vacation of the easement herein granted. G Fc-04- *oao.1 - /OAArnon One te*di*pKlg mv IN //N/. 242.4:a@* THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. c=jo_/D -4.' 9.1,<7(4.,Vi.4%'*¢.,i ,1 16..:':i *al**14,09&b,41#yere+64 -- 4;fiit· 344 3:,TII"dpART@*shAR,b¢lukcg .;44 , : 7:.::....1 . 1206a00000-12001 5.4· k··· * te#.'A W "·¥4199/84**4506'j)·' , · .,.3 .3.t-··;··: ·.5 ·2 4'1 ' 3-· ·: .3-: (I,3 1*,3 - @t€#.Ifydr8#30000009118029 ::F·:.i:.·.·*',;.,0'...i%*13 1 .? ... . f. .Alu 0*l014·4'PUdfU'*77'.'i.r&4.,j;..4·, C·!:S / ·J.D.'..10'1 4 49* · 42(0206:mEM# 9,mi, 4.'f:· 29 fitic*9,4.74·... de:MUN 'fl·;74*id,91·.e,KSAd·?," 3 wiiev*...4&4/:4:irmiqu *:Ii,· 1.*f 4.31*3.:.i¢%*fff,Yi E ·,2'<'.£·5·j·'·'*..TY:11'ttr·.16 0 ;&..i,4..M:01@3...:....11 ....'A· fitiFt:W 4**4%911126%,21,9:<419*3?·*·, 1 :4,4,..,fi,:':c:·:..,tr,1 :.i.,ift*4·'4 m 9924 riU%)*2&*M*yif??*i4bt**A'*9*9·tk#*944;9*2At.·'f.i>.' ''2'·S,A-,j,.;,1*0.1.1 r;C•'.J.„.··*ed****;4i '.,f- t''R.'' I.'. :..., 31449919 a, CEB..9/tr T.(ELEJOiFrSifi#iessit:Ut/" ' ./ Nju**-**2441 .,7.-·ra Z ' ¥·'hi 4 0 +. ,#*.4,4 *.sis.*:*6, 3*.t&1#4* 1#4 3 Aft·1·.:.tui**%1¢keN#L· '&.b ·""·1: 411*.4;.trja.--:4:*#i.;LEQ4,6 COMMONONE E tfRidket P*,133 2.5.a Ullullili Image# 005289680004 Type: LAN es Recorded: 09/09/2013 at 03:52:47 PM ChristiaCntFlerdrof 4 61 KELLY HALL Recorder of Deeds 01 File# 2013-00012634 BK2013 p,12537 granted. RIGHT OF WAY DEED *2013-0152 Auacnmenr: 9-9-ZulJ Kiglit-ot-Way Parch Corn (1279 : Right of Way-Parch Corn Road Cd) THIS DEED is made and entered Into this 27 day of (16(¥turt- , 2013 by and between San, 1 r. 00 k ,of Clhf I j·hubcounty, Missouri, hereinafter,bferred to as "Grantor, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, Its successors, administrators and assigns, all of which gre hereinafter collectively referred to as *Grantee." 100 UCS+- Church Stmet, foom {00 O3ark, fne. 657 a.1 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, Its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that It Is lawfully seized of title to the real estate through which said easement is granted and that It has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 70rch Ocr/Kg. Covemon Dno *1C@lt·1?OF,4398 7-'W 4.1 47 (;24 . 9 X'*ba'. D THIS GRANT and easement shall, at a!1 times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Gn - has signed this deed the day and year into first above written. , 1/ndi,4 3« STATE OF MISSOURI COUNTY OF CHRISTIAN ) On this 3ifi-i-day 01(-U+d , 2013, before me personally appeared Dandro. 00727 , to me ersonally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written „. l\,£t·tu-.-64.« Notary Pub(18-- C.'.cut-/7 4 k em,'n- (Printed Nhme) 0 My Commission Expires: GAiwimiNG 3/5/1 2/ Notarv Public - Notaly Seal State 01Missoull Commlssloned for CMsuan County MAY Commission Expires: March GB, 2014 Commtiston Number: 10850819 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordatlon of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this *k day of alsu- . 2013 Commissioner A 11 VA EQ€, 0.)*35:n Ray Weler, tmern Conlinissioner 92)2-nk Bill Barnett, Western Commissioner ATTEST: Couttl Ak--' ™Padket POV1821 6 9400 - F.' 25816(665:12*1 3 EXHIBIT " " REGARDING PARCHED CORN ROAD A 25 foot wide right-of-way, the Northwest line of said right-of-way described as commencing at the Southeast corner ofthe West Half ofLot 1 of the Northwest Quarter (Wl/2 Lot 1 NW1/4) of Section 4, Township 27N, Range 20W, Christian County, Missouri; thence along the South line of said West Half of Lot 1 of the Northwest Quarter N89°44'42"W 598.28 feet; thence N00°39'18"E 491.99 feet; thence N86013'05"W 426,43 feet; thence N37°20'04"W 240.91 feet; thence N72040'35"W 50.10 feet to the centerline of a county road for a true point ofbeginning ofsaid Northwest line of right-of-way; Thence along said centerline the following courses: 3 N66°22'39"E 15.18 feet; thence N56°08'49"E 466.52 feet; thence along a curve to the left with a radius of 782.80 feet a distance of75.36 feet for an end to said line. 0 3»tu 0,¢AITN¢*Mwf %26*ket:eg. 16,"24 ¢.7 ..# 4 :e E *la. * 0 ' ,0'j 49 120204000000007000 26'.·i 41.,2''f. ¢.: 2 £ 71,12.4 . m 5% 1 0 080 1 cO#noN ONG 0 *Packet . I·•,417 · 44. mitik A. c. :., p.0 *2"85#:7144'0'E,'".'2,0.*:-ix ... .:::4'·bf:;2·624-50%_..22226£5,2: 2 <· 5. f.:.11,2Ikt;I'.:rr.. J : .i ·1 .El: 112.1·1)2 „,Ed ,!B: 1,1 "b 41,·lil'ti-'.:41' 'ca·23«trfl:itjyt'Ze:22.1 '414 t .7,=:*32%'7 ··. -. ArA/4/0-'ll; . 0 ACCEPTED BY PROPERTY OWNER: Date: 3-/2 -/3 Date: 9-12.-13 0 . tf,a¢¢#t f#j*M,F, .el?.1&459:SUM@eak»t?&#Prjrd @Nor, 2,0.kWAWNiA·.a-·424&,ti-1·4iuA:52 6.'14 hz't I·.p>AMA?'419»3 rt'/FUM€Abtl-841™,f."48,A?.r.G=4='.9'44.12 .AffEr***42* *18*?490;12 Image# 005297900005 Type: LAN ' 0 , Rooorded: 08/16/2013 at 03:24:41 PM Total Amt: 036.00 Page 1 of 6 Christian County Recorder : KELLY HALL Recordor of Deeds Flle# 2013-00012953 2 .7 , m<2013 po12854 QUIT CLAIM DEED THIS INDENTURE, made this Il·cle day of deFIEW| 821 , 20 _13. by and between FRANK JAY STEED JR. and KIMBERLY STEED, husband and wife, of the County of Christian, State of Missouri, hereinafter called "Grantor," (whether singular or plural) and CHRISTIAN COUNTY, STATE OF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 W. Church Street, Room 100, 01.ark, Missouri 65721); 0 WITNESSETH, that said Grantor, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, to it paid by the Grantee, the receipt of which is hereby acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, its heirs and assigns, the following described real estate and interests in real estate in the County of Christian, State of Missouri, to-wit: (SEE ATTACHMENT "A") TO HAVE AND TO HOLD the premises aforesaid, with all and singular the rights, privileges, appurtenances and Immunitles thereto belonging, or In anywise appertaining, unto the said Grantee, so that neither the said Grantor nor Its heirs, nor any person or persons for it or in its name or behalf, shall or will hereafter claim or demand any right or title to the aforesaid premises or any part thereof, but they and every one of them shall by these presents be excluded and forever barred. 0 2 ?1?acketgg. 89 7 '446.277*#54#34*44*b;.¢15.9%2:7:1fHe#124;22*.4'1€*89011%.lihro: 2 6:.rERAT ··3·512.fl'.hvtgo)W# ,7133*IR,7/vkra/AM#73LK*1**MAiN j&*StiE/LiA,'....02iU452222%%¤ws:.-41.5222% ..t·'1:,C:2£13....'·94:€%?: 11091#Me'Eqw.91 1*4.24*24 >04«1 .79%88 IN WITNESS WHEREOF, the said Grantor has hereunto set Its hand and seal the day and year first above written. Frank Jay SPid Jr. 44/4/U-) Kimberly Steed U STATE OF MISSOURI } - ACKNOWLEDGMENT OF HUSBAND AND WIFE 0446 COUNTY OF· ) a Onthis /Z day of 5(21[94#CE , 20 13 A.D., before me personally appeared Frank Jay Steed Jr. and Kimberly Steed, his wife, to me known to be the persons described In and who executed the foregoing instrument, and acknowledged that they executed the same as their free act and deed. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal, at n19·offise-le· -ni€ obhkit) ADDWS• the day and year first above written. 40¢44,W 5 1.gat,-NOTARY PUBLIC "Notary Seal" Print Name: My term of office expires: 819- 14- ..#EN!&. IAAHTIN S. BROWN 1,1,C0I61008*cs Augo,129,2014 Gmene County AE:r Comm,ston, foollm *i?dal¢8t,P#292, 1'* ...• 41 -.2, :-. i, ¢th'Hif f 74 ?74,34:30*2*22.-· p:£ ed.:.3.3:%94*4566.2.,112/u.&,tti€,i4=54 *· 14¢G.1*11ZP?kil.kil-59%31%13&p 1 80¢622 ailit 1224>#7&9] Py.).. rk--exrds ' 0 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property 1gally described above and hereby consents to the recordation of this Right-of Way Warranty Deed. Passed, approved, and adopted this &13 day of ,54641%#12,2, , 2013 Loll Lapaglia, Prdsidip(g Commissioner Fag tdi, Ray Weter, Eastern Commissioner (1680- Bill Barnett, Western Commissioner Attest: 1 410- count4 Clerk CD me,pe-ty##a,1,«St L . 21&{¢21 49/6-69*yABLAre,):42 ?2'RYS..2"l'L 42€40>2>raff,1..O.- 14' 4/... u . 2... ©.tiu,}61 1252:75562112.96. ad - ' 4452'.1. 4%92 + 3*.2.21*A 0 ATTACHMENT "A" (PAGE 1 OF 2) TRACT NO. 1 GRANTOR: FRANK JAY STEED JR. AND KIMBERLY STEED, HUSBAND AND WIFE (DEED FILED FOR RECORD IN BOOK 2011, PAGE 13523 AT THE CHRISTIAN COUNTY RECORDER'S OFFICE.) A PARCEL OF LAND FOR SMYRNA ROAD, BEING A PART OF THE -SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 7, TOWNSHIP 27 NORTH, RANGE 20 WEST IN CHRISTIAN COUNTY, MISSOURI, SAID PARCEL HEREINAFTER DESCRIBED AND REFERENCED TO THE SURVEYED CENTERLINE OF SMYRNA ROAD FOR THE CHRISTIAN COUNTY BRIDGE NO. 2480005 REPLACEMENT PROJECT. THE SURVEYED CENTERLINE OF SMYRNA ROAD IS DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 7, TOWNSHIP 27 NORTH, RANGE 20 WEST, SAID CORNER MARKED BY A 1/2- INCH IRON PIN CAPPED LS-2122; THENCE NOO°31 '50"E ALONG THE WEST LINE OF SAID SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER, 358.45 FEET; THENCE LEAVING SAID WEST LINE, 689°28' 10"E, 203.09 FEET TO THE CENTER LINE OF SMYRNA ROAD AT PROJECT CENTER LINE STATION 0+00 FOR THE POINT OF BEGINNING OF THE OENTER LINE DESCRIBED HEREIN; THENCE 328°35'32"W, 124.23 FEET TO CENTER LINE STATION 1+24.23; THENCE SOUTHERLY THROUGH A CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF 38°38' 18" AND A n RADIUS OF 250.00 FEET, AN ARC DISTANCE OF 168.59 FEET TO CENTER LINE STATION 2+92.82; THENCE 810°02'46"1, 93.15 FEET TO CENTER LINE STATION 3+85.97; THENCE SOUTHERLY THROUGH A CURVE TO THE RIGHT HAVING A CENTRAL ANGLE oF 59°02'25" AND A RADIUS OF 140.00 FEET, AN ARC DISTANCE OF 144.27 FEET TO CENTER LINE STATION 5+30.24; THENCE 848°59'39"W, 90.46 FEET TO CENTER LINE STATION 6+20.70; THENCE SOUTHWESTERLY THROUGH A CURVE To THE LEFT HAVING A CENTRAL ANGLE OF 03°50'32" AND A RADIUS OF 271.84 FEET, AN ARC DISTANCE OF 18.23 FEET TO CENTER LINE STATION 6+38.93; THENCE 845°09'07"W, 61,07 FEET TO CENTER LINE STATION 7+00 FOR THE POINT OF TERMINATION. THE WIDTHS OF THE PARCEL OF LAND HEREIN CONVEYED ON THE RIGHT OR WESTERLY SIDE OF THE ABOVE-DESCRIBED CENTER LINE ARE AS FOLLOWS: i BEGINNING WITH A WIDTH OF 15.90 FEET AT STATION 0+00.81, WIDENING UNIFORMLY TO 22.50 FEET AT STATION 0+50.00, MAINTAINING A WIDTH OF 22.50 FEET TO STATION 2+47.96, WIDENING DIRECTLY TO 37.26 FEET AT STATION 2+66.43, WIDENING DIRECTLY TO 45.93 FEET AT STATION 3+37.66, NARROWING UNIFORMLY TO 30.91 FEET AT STATION 3+74.99, NARROWING DIRECTLY ALONG THE SOUTH LINE OF SAID SECTION 7 TO 0.00 FEET AT STATION 3+81.11, CONTAINING A TOTAL OF 6,307 SQUARE FEET (0.145 ACRE) OF NEW RIGHT OF WAY. ,Apatt@feof :,11. t I. awk=a.gai*I/-2,=gui.*////wa_ae w*.i:9140· ,.-Ar.Ills,eu.JA?=,L,6 '/ 6.*'-- *MUL *7--I.245Mt£*iQ22-be.fuu,2:24,CaAlkM:'i#JbiaLD/k refttly'l' - (3 ATTACHMENT "A" (PAGE 2 OF 2) AND, Attachment: 9-16-2013 Right-of-Way Frank & Kim Sneed (1284 : Right of Way Symrna Rd. Frank & Kimberly Sneed) A TEMPORARY CONSTRUCTION EASEMENT, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 15.90 FEET RIGHT OF CENTER LINE STATION 0+00.81; THENCE SOUTHWESTERLY ALONG THE ABOVE-DESCRIBED NEW RIGHT-OF-WAY: LINE TO A POINT 22.50 FEET RIGHT OF CENTER LINE STATION 0+50.00; THENCE SOUTHWESTERLY ALONG SAID NEW RIGHT-OF-WAY LINE TO A POINT 22.50 FEET RIGHT OF CENTER LINE STATION..1+24.23; THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY LINE, THROUGH A CURVE TO THE LEFT HAVING A RADIUS OF 272.50 FEET, TO A POINT 22.50 FEET RIGHT OF CENTER LINE STATION 2+47.96; THENCE SOUTHWESTERLY ALONG SAID NEW RIGHT-oF-WAY LINE TO A POINT 37.26 FEET RIGHT OF CENTER LINE STATION 2+66.43; THENCE SOUTHERLY ALONG SAID NEW RIGHT-OF-WAY LINE TO A POINT 45.93 FEET RIGHT OF CENTER LINE STATION 3+37.66; THENCE SOUTHEASTERLY ALONG SAID NEW RIGHT-OF-WAY LINE TO A POINT 30.91 FEET RIGHT OF CENTER LINE STATION 3+74.99, SAID POINT BEING ON THE SOUTH LINE OF SAID SECTION 7; THENCE WEST ALONG THE SOUTH LINE OF SAID SECTION 7 TO A POINT 48.48 FEET RIGHT OF CENTER LINE STATION 3+71.52; THENCE LEAVING SAID SOUTH LINE, NORTHWESTERLY TO A POINT 61.38 FEET RIGHT OF CENTER LINE STATION 3+39.57; THENCE NORTHERLY TO A POINT 52.15 FEET RIGHT OF CENTER LINE STATION 2+62.03; THENCE NORTHEASTERLY TO A POINT 37.50 FEET RIGHT OF CENTER LINE STATION 2+44.00; THENCE NORTHERLY THROUGH A CURVE TO THE RIGHT HAVING A RADIUS OF 287.50 FEET TO A POINT 37.50 FEET RIGHT OF CENTER LINE STATION 1+24.23; THENCE NORTHEASTERLY TO A POINT 37.50 FEET RIGHT OF CENTER LINE STATION 0+49.00; THENCE NORTHEASTERLY TO A r) ' POINT 31.04 FEET RIGHT OF CENTER LINE STATION 0+00.81; THENCE SOUTHEASTERLY TO THE POINT OF BEGINNING. CONTAINING 6,050 SQUARE FEET (0,139 ACRE) OF TEMPORARY CONSTRUCTION EASEMENT. THE ABOVE-DESCRIBED TEMPORARY EASEMENT SHALL TERMINATE ONE (1) YEAR AFTER COMPLETION OF CONSTRUCTION AND ACCEPTANCE OF THE CONSTRUCTION PROJECT BY GRANTEE. (END OF DESCRIPTIONS) GREAT RIVER ASSOCIATES, INC. PROJECT NO. 12-3145 50 / i low< SEPTEMBER, 2013 #m : LS-2472 '' :D -24 L--- 09//1/20/3 (03 Packet Pg.©12 042% Ii·?5% 74€€42?93,9./h,FK·».-U:0€9 >,3.8 /:2 2/0»-re: ...·22 '4-·, 4-99 f.- 9- M."t_ 6 9"c . J · .L4 41 ..v L.·:C.... , .. _„ iur *2EKE *44 19%.* 2-24;tuygi,IM#211-it. Whtliddii.ril:. ];t-16- 3 12..4 53.25., ·. 16»3#23a-€.::.w ©€4 ik.5..14&42,4233'.61%C:·IPA22269&21222$&065.:E . 1%1111%(#]ER i - CHUEPIAN COUNTY ./ 0 .*TZ p £iii£1&/patria ' Presidmi.dommission 0 1 9 F l ir,laia :. ·Bill Balut'i ·· 1 41,1 MY =.... COMMJLMION 1(30 37.:Chutdi ·areet,Negill® Wesmm€611*1189£0112 Oza* *&·31.ouri 65'72:f Ray'Wetef . Ph©ne: 417-5812:11!2• Fax. 4*-5-81-5924 E.8-,tekh. goin:*ts&16ie :j AUGUST 2, 2013 ...._'.......... w ... ..... ..,A,.. W,-...., ..1.1, 1.,wwo,,110 i ,..,,., . 1lipli ul ilc,y-oy,1,1,1,1 nu. Illuillab al Ullelyl lvlleil THOMAS DEAN MOEGUN AND CHERYL L MOEGUN RE: RIGHT-OF-WAY CHRISTIAN COUNTY BRIDGE NO. 24800051 GRA PROJECT NO. 12-3145 Dear Property Owner(s): The County Commission is pleased to inform you of a bridge improvement project planned for your area. Engineering drawings, which indicate the extent to which your properly will be affected, are attached. The new bridge will be approximately 80 Met long and 24 feet wide. As the bridge is being raised and placed on a slightly different alignment, we will need additional Right- 0. of-Way to provide an area for the approach fill. Items shown on the plans will be constructed as part of the contract with the contractor. We do want to inform you that you do have the right to receive compensation for the land in question, as determined by an appraisal for the rights taken from your properly. We are hopeful that, because of the benefits to be derived from the project, we can reach agreement with you to donate approximately 0.046 acres of your land as right of way and 0.013 acres of temporary easement to accomplish the construction. If you choose to donate your land, we would appreciate your signing this letter below, waiving your right to compensation and pro rata tax adjustment and returning it to us. To comply with regulations, we will also need your signature on a formal agreement or deed. An acquisition brochure Is furnished with this letter. Its purpose is to explain the process which must be followed to acquire right of way. We look forward to the continuation of our bridge improvement program and are grateful for the opportunity to serve you. Respectfully, Christian County Commission /-59. . 1 (764109-AC:Y €09414 Mu Lhpa Bill Barnett Ray Wpter D Date: 4-1693 Packet Pg. 13 clitlik23%221'jii'.,· l.1.1. i.%63%-42.1424trieft:li.J.. 2%461%122_;j,ji*1#41 430.4 . ....... §3 1.:.IM n ACCEPTED BY PROPERTY OWNER: 71#84 ·Pe-, /•f14 Date y-/4-13 V Date: r-j¢,13 (7) (-3 Nighbket!?El)40* 4 /3 ·4// .4 n k. 1,4. I jiiN»Y;41i»Y¢&*%·2·4%15tr)-MqkfjtjamV,%***1'39*6.4.2.7t#*#.441:.1:3'11t.,t;v.i,# 2.pr·0.»br.i.·3t·'•«4·k¢·>f ·· ' · .GS:i-3b=AA@%0622·42222*223·131*2aa.6.er*ili,421021.36,62..9612;JQGU2·314Uania&&2712=UUShi**20€:222 .. . .. ': Image# 005297920005 Tvp LAN Recorded: 00/16/2013 at 03:26:21 PM · Total Amt: $80.00 Page 1 of 5 chriatlan County Recorder KELLY HALL Recorder of Deeds Flle# 2013-00012064. : BK2013 U12855 QUIT CLAIM DEED THIS INDENTURE, made this j« day of Atuld¢r- , 20..Li by and between THOMAS DEAN MOEGUN and CHERYL L. MOE(SUN, husband and wife, of the County of Christian, State of Missouri, hereinafter called "Grantor," (whether singular or pjural) and CHRISTIAN COUNTY, 5TATE OF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 W. Church Street, Room 100, Ozark, Missouri 65721); r.) WITNESSETH, that said Grantor, for and In consideration of the sum of One Dollar ($1,00) and other good and valuable consideration, to It paid by the Grantee, the receipt of which Is hereby acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, Its heirs and assigns, the following described real estate and Interests in real estate In the County of Christian, State of Missouri, to-wit: (SEE ATTACHMENT"A") TO HAVE AND TO HOLD the premises aforesaid, with all and singular the rights, privileges, appurtenances and immunities thereto belonging, or In anywise appertalning, unto the said Grantee, so that neither the said Grantor nor its heirs, nor any person or persons for it or in its name or behagshall or will hereafter claim or demand any right or title to the aforesaid premises or any part thereof, but they and every one of them shall by these presents be excluded and forever barred. 63 =19•'a-b-*Ip.j.,ffT 33·'41¥"t• ' : 5812 *WAR t?#:44$!a +i/J46> IN WITNESS WHEREOF, the said Grantor has hereunto set its hand and seal the day and year first above written. 76*PM #10·e Thomas Dean Moeglin Cheryl L. Moeglin STATE OF MISSOURI ) ACKNOWLEDGMENT OF HUSBAND AND WIFE ) 44# COUNTY OF G©*#1 ) SS. On this /40 day of A.caer , 200 A.D., before me personally appeared Thomas Dean Moeglin and Cheryl L Moeglin, his wife, to me known to be the persons described in and who executed the foregoing Instrument, and acknowledged that they executed the same as their free act and deed. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal, at my-81&14*,114. +Aer re-9 'c4.164, the day and year first above written. /*,Rk* b kto\00 NOTARY PUBUC "Notary Seal" Print Name: UNUIR 9. 8 touJJ My term of office expires: 24 /4(.Ukor 25)140' dS'Mt•J. MARTIN 8. BROWN 1#Conr,tdonE#es Augu:129,2014 Groong Counly Comnmlon,loollm 0 38®84093*7 1 51*1424*2?41*1*2222*3*20*21»26%211; .--IJA 0 The Christian County Commission hereby accepts the Interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of Way Warranty Deed. Passed, approved, and adopted this ll..day of ll:4 2013 94/li.4/1 Ofou»<;*416 Lou Lapaglia, PresiInk'Commissioner Ray Wetdr, Eastern Commissioner dkn-,th< Bill Barnett, Western Commissioner Attest: 4 43/02 County Clerk 0 3)301*#Bre,,dt 7·'43 = - **e39.443*0:&:S,ikek:94··N f ·ik,2A2m.*ditb-2,tY&flea*v @221,14- Jm.3.igi·'*111""LA"» ..Lf, ,+9-342•x#.5*a·k'·l,NA;Mwk.'9'4'-944€ t £322 1 W'NA K .:g¢ ·,922*11:·:83:0·%.: r , 51<24%48.& 14 *e (i?e©21 ·<0>r'.9;43.§c .{% 7 16/Ejkh kil[%.jL 2 1lt:> UE:·29.1:EL-28 2IkalgiSA;Xe22214€EW/#&£2/ M UAL;·uljl2UUQUiF22.. *2628:9/3 et . 0 B. The City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit "A" C. The Commission agrees that all funds remitted to the City pursuant to this agreement may be comingIed by the City with other similar· monies deposited from other sources. The City agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon tile City's project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the City to the County Auditor, at no charge, on a quarterly basis during the period of this agreement. The City shall also provide the County Auditor with other financial records or documentation as he or she deems necessary to verify the funds disbursed by the Commission to the City have been spent only for lawful purposes of the City as more specifically described in Exhibit "A" 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the .. County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the City, in its sole discretion, determines removal or modification ofthe roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all o purposes as a part of its road system, at its own cost and expense, and at no cost or '8 expense whatsoever to the Commission. & 0 4. General Independent Contractor Clause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating ajoint venture between the Commission or the City. 5. Indemnitv. A. To the extent allowed or imposed by law, the City shall defend, indemnify, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's wrongful or negligent performance of its obligations under this.agreement. B. The City will require any contractor procured by the City to perform work under this agreement to carly commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published annualIy in the Missouri Register pursuant to Section 6537.610, RSMo. Page 2 of 4 teacitet Pg. 23*1 E. 0.' C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions ofthis IGA. B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and ali prior and/or other contemporaneous agreements or understandings between the parties which pertain to the subject matter hereo£ C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading ofthis IGA, or to their successors, at the addresses listed below: Christian County Commission ATIENTION: Lou Lapaglia, Presiding Commissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417) 581-2112 Facsimile: (417) 581-8331 Email: christiancountycommission@christiancountymo.org City of Clever ATTENTION: Jaredd King P. O. Box 52 Clever, MO 65631 IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Clever have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. Page 3 of 4 .Paditet€2224# '4 '669 vivt :- AUMil,hfau.A»hz&622;U-142,2*a.2,12&94.422&.21.0,12»11-E>22%203%2 223*ufR;22#2=12u.U.222·U.:;i,22111115.]24526'*.&41 -Il 'fr''.·,51*B2 ' 94}12:6:a«!,2 3*EleM'en·'. 1,$¢?? I 0. CHRISTIAN COUNrY, MISSOURI, CITY OF CLEVER BYANDTHROUGHITS CHRISTIAN COUNTY COMMISSION By:g**la -2 d By: 1»-,A E ' \ 406 Lou hapaglia, Prefid mmissioner /Mayor of CIever IE> By: 42f Address: PX,4 issioner 40 *01 St Ray Wetert aurn Commi dleot£., MO 65631 ATTEST: By: 8 BEEN 'T Bill Barnett, Western Commissioner Address: City Cle 100 W. Church Street, Room 100 Ozark, MO 65721 COUNTY CLERK: O) By: 'lf *kn KadAwn APPROVEVWMORM y Counselor 23385-0001531861.2.doc n Page 4 o f4 OPacket Pg. 25 32949*94<,4114314 1-1 il.*In.LJ 1 cyh,i.) -.1 *_,0214-4©'·114.4249%26*fyi Alme Ii-%'BM A CITY OF CLEVER ..2, ---, 1 t = VOLA 0140&344 det#* wy 62(„ p,0, Box 52 Mayor Jaredd King Clever, MO 65631 mayor@clevermacom Phone: 417-743-2544 City Clerk Kristy Stewart Fax: 417-743-0025 cityclerk@clevermo.com September 3, 2013 The City of Clever would like to be considered this year for the funds that have been set aside from the 2 12 road and bridge sales tax revenue. The City has attached the evaluation forms from the 2011 Road 0 Evaluation and Maintenance Program Report submitted by Donelson Construction Company, LLC along S with pictures and cost evaluation spreadsheets. The evaluation was designed on a five to ten year plan of action, with all roads being rated with work to be completed and the maintenance on a revolving 0 schedule. Project would consist of West Meadowbrook St from Public Ave to Elm Ave and West Chrysler St from Public Ave to Elm Ave. This section of road is adjoining and is the next course of action in following the Road Evaluation Plan. These streets are a thoroughfare for emergency vehicles that leads from one 0 main arterial road to the other arterial road. The City is looking to start these projects within the 2013-14 budget years with a cost of paving or paving repairs to be estimated at $38,003.64. The City Is requesting the full amount for paving/paving repairs of $38,003.64. With that in mind, the City is going to have to match or beat that amount with -- -' the ditch work, prep work, and finishing. We will utilize our funds to match any contributions from the sales tax revenue. Thank you for your consideration of our projects. If there are any questions please feel free to contact me. mn £-, /4 4 il taredd King - Mayor _.. 0 *tehbltp/f2630 4 121&5£.22§041-t:%924% 2444%4?i-1%1 t. : emoR Exhibit "A" City of Clever Road Improvement Project #1 Street resurfacing of Public Ave from Brown St to Inman St. This section of roads is going to be a cooperative measure between the City of Clever, Clever R-V School District, and Missouri Department of Transportation. We are in the process of the third phase of 0 sidewalk installation utilizlng Transportation Enhancement Funds from MODOT. To colncide with this 4. (2 sidewalk construction, the school will be upgrading their existing parking lot with new entrances/exits 7 and additional drop-off points for school children. This section of street and adjacent parking needs to be repaired at the same time to realize a savings in overall construction costs. C We are currently in the design phase of this sidewalk project. We will be placing the funds from the county into a certificate of deposit to hold until such time that the project is approved for 0 construction by MODOT, hopefully in the spring of 2014. At that time we will withdraw the funds from the certificate of deposit and along with the city funds for the road improvements that are currently being held in a certificate of deposit to use to pay for the street resurfacing. For your information and records the MODOT sidewalk project is known as Clever Sidewalks Phase 3 -STP 3397 (403). 4.#pic#kitig'.IL'Zati 97 r»gr./.·k,· 7'. PE $©414*4kb.e:111_214.9 : 242 .v,:;-91:12-22,1 auL£ 2:4£' <,. : z.4032.. Lik t# 1.4 22.22212· - #S ViyaF'rt#&4,KE€91&221*,tavuoitai EN':>,5'fE°.*f#04 . .4 ..... 4 4 M . R .m u . en Q d ZI m Increase of t m 8 Type Coverage Total $ 0 Asphalt Overlay 39,110 EI9'8$ AelJOAO Metldv O M#$ AepeAO 1124ds'¢ 0 186'8$ Ae[20 liellds'V 0 to u 0 0 0 Yd3 Spot Yd2Patch Digout& Digout& ChipsealPatch 624 0 89I YEP 52 9E 0 0 0 0 0 0 0 Yd' Patch 0 0 CO 0 0 0 0 m m m - Ng Ke 33 33 -8 1 0 8mm .r 53 . - 1%40 C ly 1- 8 1 ·21 mg 2 &'*5 -6 ifi 13 1025 2 = un 3 5 14(-& E c, le @@ iii & 23 :2%§ 303 0 2 F X.» C 1,!ey 20 0 0 8§ agg% Gi 31!R 33 12€2 =Ni W N fa5. . 0 9291 3 31 2 ./OST,0 >€ 9 4 BE X -O -0 bg .= tig¥ 2 2 24 360@# Mg 1*ki 385 &8.0 35:i; if 45 2 .ya#**Patg€J e . 3 le 2/u:2 1" O 2 e 2 8 N .2 2**E.2 . 22 0158 b 22 1 ,, trs.2:,3::'*,EL4422::,fyr321,9111*N·ts'*25 :SP.#r:'f., 3:f; :7 -1 ),1; 4 t.tl ' t:fuiL.4 22t ?:i?f }:'t? irt'fb=: :I.-/4: 4:19*39,93:Z: ,#t .w 4 + h 3 -,46..fY#A·?,r:,i:.67'>:2''*24,74#1. .$: 0FI ··i. 7 :: 1417 +F 1- ,© .1 ..r\, yf,I t\ %>·,tbi "2't %11 3 -l.ift..f j,2]: 'f'jt'i -t,=ji,2.c·> :i.. ,..t Ar#:42'4*2449.vitin,4.*BREL·{- 2 L 4 --· eti· ' r. 6..·pciL. 1,:-z_.. . SJ:t u£1- ·5 4 2·-·' 4,D.:24a-1-:1.2:,4-,ca>ne-221'-'"'16*6*88 0 Un to tf a2 0 m > 2 Z b . U; 1/1 10 4 D m N N N 5 § Length Width CDS Dia. Square Type Surf Curb? Yds Z Z Z Z K lielidsV VIDI 0 1124dsv 9€6 0 lieqdsv LDgI 0 11ellds¥ 5ZVT 0 el ki LEI'0 6ZI-0 St[·0 8Zr'0 4 e 13 8 E t t Road Nam, 15 191,6 BAY la!5A14J 153/A DAY Ja15*143 Er ..*F:99ket,*ji42,9.2 9 ,·EGE*1222**90AbpeD f %#4€*134·f e,hlw», Sl< 4;40.43*.i. 1> ?37* ,ALJJ:flyt-j«,Airm#2442&21-1224,25**AL)*4%40&VIALCU·24g·«i:*52£1=tk212&5644 5447 S Elmira Al Springfield MO 65810 NORTON POWER SYSTEMS Cell: 417-872-9370 Fax: 417-823-3827 PROPOSAL NUMBER: JAN9199 DATE: November 1,2013 TO: Christian County Sheriffs Department Jail Division 110 West Elm Rm. 70 Ozark, MO 65721 Attn: 1.0 u. 4-Pe*.-' PROJECT: GENERATOR EQUIPMENT PREVENTIVE MAINTENANCE PROGRAM Equipment List Manufacturer Model Serial Kohler 300REOZD 0706998 Zenith Automatjc Transfer Switch Reporting After each inspection the Service Engineer wj!1 provide the following reports: A. Review Inspection reports, operation, and majntenance procedures with Jobsite personnel. B. Following the inspection, submit a written inspection report, log sheets and a cover letter highlighting important information concerning equipment condition. a t:*;Packet,2.9.190#V -·„i,MsviLL.1.,1.2,:i:%*422.,.42-,i, *LS:s.*94-*4...4..d,6 -Le.+3,2- i,U:rk*.A.2*2,2 Upt.R==«-604.kitihi.4.:2222-·F.·4¢§2»'%.:1LLDK:Db.$El@kdil*k.'@:4..il I. ".:-Ul 6/:-/ .0 "C/. *./1...2242:I KK f„- 0 '*8{§2*·14·2=*#2 Norton Power Svstems Page 3 E. Engine Cooling System 1. Coolant level. 2. Protection Factor. 3. Change filter if applicable. 4. Inspect hoses for decay hardness, 5. Pressure test radiator. 6. Check radiator for proper airflow. 7. Inspect radiator cap. 8. Inspect block heater. 9. Inspect water pump. F. Engine Batteries 1. Inspect terminal connections, cleaning as required. Apply nonconductive grease to terminals to reduce corrosion. 2, Check and record electrolyte level. Correct, as required 3. Load test battery (record condition). G, Battery Charger - 1. Inspect and clean 2. Check for proper voltage H. Belts 1. Inspect all belts for proper tension, excessive wear, and good alignment (record condition). 1. Engine Oil 1. Remove the existing engine oil charge. 2. Install new charge of OEM approved oil. 3. Install new oil filter or filters. 4. Visually inspect the oil (record condition) 5. Dispose of contaminated oil (once per year). J. Air Filter 1. Inspect engine air cleaner (record condition). K. Fuel Filter 1. Change fuel filter, L Ignition System 1. Spark Plugs. 2. Distributor Cap. 3. Points and Condenser. 4. Plug Wires. M. Exhaust System 1. Ventilation. 2. Exhaust fans. 3. Louvers. 4. Rain Caps. N. Housekeeping 1. Pick up tools. 2. Wipe down unit 3. Clean area. 4. Dispose of waste oil. 5. Dispose of waste coolant. 6. Close all doors and lock up. IT@'04?da*9 Api' i.#ht*2?011 *h„7=#0ak. Norton Power Svstems Page 4 Generator Inspection Program MAY INSPECTION The following services will be performed during this Inspection: A. Basic Services 1. Preliminary inspection of all system components; i.e., transfer switch, generator, engine, battery chargeG block heater, etc. 2. Inspect exposed hoses for leaks (record condition). B. Transfer Switch 1. Inspect and clean main contactor pads. 2. Inspect control relays and printed circuits. 3. Inspect control wiring and check for loose connections. 4. Ensure proper setting of time delays. 5. Check operation of exercise clock. 6. Check annunciator panel functions (where applicable). 7. Simulate power loss in building. Ensure genset energizes, and the transfer switch will properly transfer the building load. C. Generator 1. Clean generator. 2. Generator bearing for outer case rotation deterioration. 3. Inspect output box cover rotating rectifier assembly altemator. 4. Inspect brushes for proper tension and wear. 5. Clean exciter and rectifier. D. Test System 1. Stimulate power loss to building. 2. GenSet start automatically. 3. Load transfer to generator. 4. Generator carry building load. 5. Record readings: a. System voltage/ph b. System amps c. Gen voltage/ph d. Gen Amps e. Hertz f. Engine Temp g. 011 Temp h. Oil Pressure 1. Alternator j. Engine Hours 6. Retransfer to Utility 7. Generator Shutdown 8. Generator Breaker"on" 9. Generator Switch "auto° 10. Transfer Switch 'auto" 11. Battery Charger«on» 4%Palit@000%33?4 I r ....'$.J.*12 I'l ....:I'll,t' StdIE*221=G=te.5126'4*,-*w=aa,fhatx.uer,e -pi:=c«,ie 2.i+ait,ad€2* ..s,#v..:.ai.,aghth#.22...21/:-JU-.0..81.Rad,Uv 12< Norton Power Svstems Page 5 E. Engine Cooling System 1. Coolant level 2. Protection factor. 3. Change filter if applicable. 4. Inspect hoses for decay hardness. 5. Pressure test radiator. 6. Check radlator for proper airflow. 7. Inspect radiator cap. 8. Inspect block heater. 9. Inspect water pump. F. Engine Batteries 1. Inspect terminal connections, cleaning as required. Apply nonconductive grease to terminals to reduce corrosion. 2. Check and record electrolyte level. Correct as required. 3. Load test battery (record condition). G. Battery Charger 1. Inspect and clean. 2. Check for proper voltage and amps. H. Belts 1. Inspect all belts for proper tension, excessive wear, and good alignment (record condition). 1.. Engine Oil 1. Visually inspect the oil (record condition) J. Air Filter 1. Inspect engine air cleaner (record condition). k Ignition System 1. Spark Plugs. 2. Distributor Cap. 3. Points and Condenser. 4. Plug Wires. L. Exhaust System 1. Ventilation 2. Exhaust fans. 3. Louvers. 4. Rain Caps. M. Housekeeping 1. Pick up tools. 2. Wipe down unit. 3. Clean area. 4. Dispose of waste oil. 5. Dispose of waste coolant 6. Close all doors and lock up. ffed&&EPi,214#y 0.....2 7#- 1 . ...4/ f>. 1 .. AR©>7,2"t*t.t®!e,vic ,€ Norton Power Svstems Page 6 TERMS AND CONDITIONS General Terms 1. This agreement does not include service or maintenance on any equipment used or Installed for use in conjunction with the described equipment. 2. Norton Power Systems shall not be responsible for the routine operation of the equipment nor for injuries to persons, damages to property, or losses Incurred by failure of the equipment to operate properly except those directly due to the negligent acts of our employees. In no event shall Norton Power Systems be liable for consequential or speculative damages. Insurance Copies of inspection reports will be forwarded to an insurance company if requested by the building owner. Additional Parts or Labor The owner must give approval or his authorized representative prior to Norton Power Systems furnishing any labor or material not specifically authorized by this contract. Renewal This Agreement shall commence on November 1, 2012 ('Effective Date"). and shall continue through October 31,2013, unless terminated earlier as set forth in this Agreement. The County reserves the right to extend the contract for up to two (2) additional one (1) year periods. Termination by Sheriff's Department The Christian county sheriffs Department ('Sheriff') reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Norton Power Systems ("Contractor"). Upon receipt of any notice of termination from Sheriff, Contactor shall immediately cease all services hereunder except such as may be specifically approved in writing by Sheriff. Contactor shall be entitled to compensation for any work completed by not invoiced and for all work in progress up to and including the date written notice of termination is received and for any services authorized in writing by Sheriff. Termination by Contractor Contractor may terminate this Agreement only for a cause prior to anniversary date of this Agreement: upon thirty (30) days prior written notice to Sheriff. Contractor shall immediately cease all services hereunder as of the date Contractofs notice of termination Is sent to Sheriff. Contractor shall be entitled to compensation for all work completed but not invoices and for all work in progress up and Including the date written notice of cancellation is received. After written notice is received, neither party shall be liable to the other In any manner other than as outlined in this paragraph. J ¢adket:eg..35Ii j P*14 2 1. H•»•,9 -- ·,4'05·,4 3:45.12·09 4 :-,'. ..' #cu:. -6 - "',; 4 ':.4....w.Z- --"...:M'--i.' lit 6321441446>k, 4214*6:2 11.22:224.12*344 2,„-;Ate,%* i:14:*;2:.:,:,2,Af<,:4*022,42·,2,bi, ati -.'4„:b E:6.,,', :1*3*3@2' 0,2, Norton Power Svstems Page 7 PROGRAM PRICING SCHEDULE PROGRAM PRICING AND PAYMENT TERMS Norton Power Systems for $785.00 will furnish the services outlined in this proposal per year. Billing will be as follows: November - $628.00 May-$157.00 LABOR RATES This program is designed to provide periodically scheduled preventive maintenance, on the equipment listed in this proposal. There may be occasions when additional services are required. When additional maintenance is required, the following labor rates will apply. Regular Time Hourly Rate *Rn nn/hr. Over Time Hourly Ratpc son nollir. Legal Holidays Hourly Rate $4'; 00/hr. EMERGENCY SERVICE Emergency service is available 24 hours per day. Please call the following phone numbers for emergency service Normal Working Hours (417) 872-9370 After Hours Emergencies (417) 872-9370 PER D]EM Per Diem expenses for service call outside the services not provided, as part of this program will be billed at $80.00 per day. TRAVEL Travel expenses service call outside the services not provided, as part of this program will be billed at $.00 per mile. Packet Pg. 36 f . 93Rik I ' ' 'I'...22 Ure-7-1/,1.-9:„b>Wbae .,u'2 -2, tattitt + Norton Power Svstems Page 8 ACCEPTANCE SECTION Effective Date The effective date of this agreement shall be the ki day of November, 2013. Customer Acceptance: Fimi Name: Christian Countv Sheriff's Department - Jail Division Accepted by: Printed Name: Title: Date: 3 Purchase Order Number: Respectfully submitted, Norton Power Systems %40.77»_ Jeffrey A Norton President 0 8, p.haw£;tl>*i?/5*,4.. 3141 46<12.yi:421:22 :lA ··· 14 i ' 0 Norton Power Svstems Page 8 ACCEPTANCE SECTION Effective Date The effective date ofthis agreement shall be November 1, 2013 Client Authorized Signatures: 423*= Jeffrdy A. Nd?ton-President DATED: 9-14-/5. MAapaglii, Preiling,Enlmissioner DATED: 1-16 -13 Aunt BilI Barnett, Western Commissioner DATED: 7-14· 6 A Ray W¢6, Eastern Commissioner COUNTY CLERK: 446- 8.4.014- Kay M rown Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of ' ipated revenue appropriated for payment of same. ant, 1 J 1 0 . fl 'Ma.U 61 4,1¢ Nob.t# S€san G. "Sam" Yarn@y iristian County A,#itor PP OV OF Jol*7f. IpAI¢%'5tbimey at 9*St. Louis *reet 201h Floor Springfield, MO 65806 Phone: 417-866-7777 Fax: 417-866-1752 t' *669RS'ti€89389 7 ·'At249$*f* t*ii I¢:it . >, 01 K Ne Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 OF CHIUl July Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, September 19, 2013 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attendee'Name, , '. , f Title .1 . .,'. Status 1 2. Arrived'/ 7 Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett Western Commissioner Present 8:25 AM Kay Brown County Clerk Present 8:25 AM Julia Maples Administrative Assistant Present 8:25 AM II. Agenda Motion/Vote - 8:25 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission met to review the September 16,2013 minutes. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [2 TO 0] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSTAIN: Bill Barnett Motion/Vote - 8:40 AM PC Net Discussion - Data Storage Discussion The meeting was attended by Commission Secretary Julia Maples, Assessor Danny Gray, Todd Wiesehan Planning and Zoning Administrator, Chief Deputy Clerk Norma Ryan, Treasurer Karen Matthews, County Auditor Sam Yarnell, Recorder of Deeds Kelly Hall, Public Administrator Ken Davis, Collector Ted Nichols and Christie Hirsch from Preferred Enterprises. Brandon McCIure was detained and the meeting began five minutes later. The County Commission met with Brandon McClure from P.C. Net to discuss the data storage for the computernetwork. Mr. McCIure presented the option to have a virtual server with a host server and purchase a server license versus buying a new server. Mr. McClure said the host server will provide the CPU andthe ram needed forallthe servers. -4. 3 July Term Thursday, September 19, 2013 8:25 AM County Auditor Sam Yarnell asked would the server room be empty if used as a host server. Brandon McCIure said we would not have eleven servers but one host server. Brandon said one license would be required for the host server that can house as many virtual servers as you like. Mr. McCIure did not have a quote prepared but wanted to offer an option that would last longer · than a server. Presiding Commissioner Lou Lapaglia asked Michael the P.C. Net service technician what the cost of this new system would be and he suggested $ 37,000.00. Mr. McClure said they are in the process of updating the planning and zoning server to a virtual server. He said the server used by the Collector and the MAS 90 server needs to be updated. Mr. Mcaure said the speed and the storage capacity would last approximately 8 years. He said if more space is needed an additional hard drive could be installed. Presiding Commissioner Lou Lapaglia said last year he was told there would not be additional costs if we did the maintenance last year when the switches and the GIS server were installed. County Auditor Sam Yarnell asked do we need the underground to continue to back up the network. Brandon McClure said the backups need to be stored offsite. Brandon McCIure needs a backup domain controller and the recorder needs to have the server 3 reprogrammed. Recorder Kelly Hall is concerned that this new process could slow the system down. Eastern Commissioner Ray Weter suggested Mr. McCIure visit with all the office holders because there are strong feelings about the service. Eastern Commissioner Ray Weter asked if the licensing costs are $ 30,000.00. 1 Mr. McCIure said it would be higher than $ 30,000.00. Christie Hirsch asked will the server support Windows 2008 and then be able to upgrade to windows 2012 comes out would there be an upgrade. Hirsch asked will the server work well with different versions of windows. Collector Ted Nichols asked do you think Kelly's server needs to be reconfigured and would it shut down their operations. Brandon McCIure said yes she would be down for a while during the time the server and the domain is reconfigured. We could take your two servers and move it and reformat and create a domain control and reconfigure it and copy and paste it to the servers. Presiding Commissioner Lou Lapaglia agreed with Commissioner Weter that Brandon needs to spend a day with all the offices to discuss the servers. Presiding Commissioner Lou Lapaglia suggested that the Recorder of Deeds wait until a decision D is made for the county. ---- 21Page b (3 luly Term Thursday, September 19,2013 8:25 AM Eastern Commissioner Ray Weter said if we choose not to go in this direction what additional costs would we incur. Recorder Kelly Hall said she spent approximately $ 20,000.00 to purchase a new server and it witi be replaced by 2014.The Recorder would prefer investing in a new host server because it will last longer. Eastern Commissioner Ray Weter asked would the money we spent last year on the new switches work with the new system. Presiding Commissioner Lou Lapaglia said the elected officials are not satisfied with the service and we pay for this service. Recorder Of Deeds Kelly Hall said she has a quicker response from Brandon versus Michael. Christie Hursch said you need to email both the service person and the main support line. She said there are times when they won't be available. Brandon McCIure differentiated between critical calls and little issues. Recorder of Deeds Kelly Hall said she missed the occasional calls made by the service technicians during the week to check with personnel. Presiding Commissioner Lou Lapaglia asked Christie Hirsch to attend the future meeting 0 with P.C. Net. Motion/Vote - 9:30 AM Kay Brown County Clerk Bid Opening - Bid Opening & Decision-Franklin Voting Booths The meeting was attended by Commission Secretary Julia Maples. The County Commission opened bids for the County Clerk's Franklin Voting Booths from the following companies: 1. American Resource Consultants total cost $ 20,687.00 2. Inclusions Solutions total cost $ 20,750.00 Presiding Commissioner Lou Lapaglia called for a motion to postpone the decision to September 23, 2013 at 8:30 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Todd Wiesehan Planning & Development 0 Discussion - Conveyance of Prayer Springs Lane 31Page 1 11 3 July Term Thursday, September 19,2013 8:25 AM The meeting was attended by Rance Burger of the Springfield News-Leader, Todd Wiesehan Planning and Zoning Administrator and Chief Deputy Clerk Norma Ryan. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review the Right -of-Way Warranty Deed for Prayer Springs Lane to be accepted into the Common 11 Road District. The Grantors are: James A. Howard, Judy A. Howard, Jeff Bolin, Jami Bolin, Mitchell S. Weiss, and Kathleen P. Wiess. Mr. Todd Wiesehan Planning and Zoning Administrator presented the Right-of-Way Warranty Deed to the Commission. Mr. Wiesehan said Spencer Jones with Great River Associates reviewed the road and stated that it met the county requirements. Presiding Commissioner Lou Lapaglia called for a motion to accept Prayer Springs Lane. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 III. Adjournment The meeting was closed at 10:35 AM The scheduled agenda for Thursday, September 19th, 2013, was completed and the Commission adjourned and will reconvene Monday, September 23, 2013. 04@ Mbia- 510 9 Pre&iding Commis .ou Lapaglia 2»1 u,4 Eastern Commissionr, Ray Weter 0, 190 6 owdt- 0 Western Commissioner, Bill Barnett 41Page (k 1679 5» :12.4 The bidder hereby declares understanding, agreement and certification of compliance to provide t items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between t bidder and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as (DBA) Name Legal Name ofEntity/Individual Filed with IRS for this Tax ID No. AM,lettiCA » Uoq Kee Afu llw.,1 34£,l/ r ittij 377 3-/6-"*-721£ 1 0 Mailing Address IRS Form 1099 Mailing Address f 9 30 S. 440;te4-9 40 /9 4 4 S. 8*744£,U*v * ' 9 City, State, Zip Code City, State, Zip Code / c te,Lue.,auny¢ Ars 440 91 Le,bue.vi42- j h 66 0 49 ; 0 Contact Person Email Address Stu, a) R ll.d-fIir lu)eJOI*-) v,4 wok.pt. pcoyu Phone number Fax number 913 691 63 89 913 69 2 4 3 69 Date P¢*Name Title 4 00|/ E ul€y ·rrr D w yo-e-, A 3) (3) 'fit» 66*Ft?i?titf5.2' It < 0 American Resource Consultants 420 S. Broadway, Suite 18 Leavenwonh, Kansas 66048 Phone/Fax 913-682-6304 Email: iwest@[vnworth.com Website: www.arcl.homestead.com TO: Christian County Commission Bid Proposal For Christian County Clerk Kay Brown 9-11-13 21 Franklin County Voting Booths & 21 Sets of Lights for the Booths As per Specifications set forth in the Invitation to Bid Packet and attached copy. BID/Quote 0 Franklin Booths Unit Price $829.00 Quantity 21 Units Total $17,409.00 Lights for Booth 4 Pack Unit Price $99.00 Cluantity 21 Units Total $ 2,079.00 Shipping Cost for all Items Total $ 1,199.00 Total Bid Cost Total $20,687.00 Total Bid Price is $20,687.00. f C I would like to thank the County Commission and the County Clerk for this a opportunity to provide these Franklin Booths and Lights for the booths. Jewell F. West 111 ARC / **4 C r r 0 *$4. 0...* EMPacketteg·uu- mwai-, 4.4 *4% 3%02£94* (0) inclusion=solutions 0 Christian County Commission Office 100 W. Church Street Room 100 Attn: Cheryl Ozark, Mo 65721 September 10,2013 Dear Cheryl: Enclosed please find the official bid for IS Elections by Inclusion Solutions for the Franklin Voting Booths per the included notice. I can be reached at 847-869-2500 with any questions and look forward to hearing from your office. //k QULWk 'be-e.j' mlli/er Bundy IS Elections by Inclusion Solutions 3 ZOOL) Greenleat St·feet. Suite Evanstcn. minots 6020 T 847.869 2501 F 847869.251 TF 866.232 5487 ./WA' ' flk#Ei@£.il?*In©. /)'p.i.i.,2*fv ¥ IS ELECTIONS mk53#661Ii 109.* 9/14 by Inclusion Solutions Proposal Date: 9/10/2013 0 CUSTOMER INFORMATION Promised Delivery 30 days Election Authority Christian County Elections Rep: HB Contact Kay Brown PO# Address i 100 W. Church Street City Ozark State MO Zip 65721 Phone 417-581-6360 Fax 417-581-8331 Email kavbrown@christiancountvmo.gov Tax Exempt ID Bill Upon Delivery X Total PRODUCT ORDERED Item No. Price Unit # Product Shipping Total 4-Station Free Standing Voter Privacy Booth FRANKLIN Patriotic - Voters with and without disabilities vote at the same booth (universal design) 4SFRKLN $829.00 21 $17,409.00 1,176.00 $18,585.00 Lights for 4-Station Booths 4SLT $99.00 21 $2,079.00 86.10 $2,165.10 TOTAL: $17,409.00 $1,176.00 Proposal Only - Please Sign and Fax Back to 847-869-2515 to approve APPROVED: My cell is 847-942-7847 NOTES: Preliminary Statement -- Final Invoice to Follow Most products -excluding custom items -- may be returned within 30 days - restocking fee may apply IS ELECTIONS 2000 Greenleaf St., Ste. 3 - Evanston, IL 60202 ph#847-869-2500 fax#847-869-2515 3 2 *Yeaikitpoth:35 /11 ' I I.54%3*I./h 4I. .U. : 4.- 0 Image# 005299950006 Tvoe: LAN Reoorded: 09/19/2013 at 11:01:32 AM Total Amt: $39.00 Page 1 of 6 Chriatian County Recorder KELLY HALL Recorder of Deeds Flle# 2013-00013080 BK2013 pa12981 granted. RIGHT OF WAY WARRANTY DEED Attachment: 9-19-2013 Prayer Spring Lane Conveyance (1292 : Conveyance of Prayer Springs Lane) THIS DEED Is made and entered Into this /3 day of *IC•Aut, 2013, by and between James A. Howard & Judy A. Howard, Jeff Bolin & Jami Bolin, Mitchell S. Weiss & Kathleen P. Weiss, and Prayer Springs Associates LLC. of Christian County, Missouri, hereinafter referred to as 'Grantor, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as Grantee," (00 rit (lburch Gf¥·re-t feen, 100 03arle,)110 6227*1 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars 01.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confiml unto said Grantee, its successors and assigns, a Right of Way easement for construction, Improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, Including without limitations the use of conduits, water, gas, sewer pipes, poles, wires, surface dralnage facilities, ducts, cables on, over, along, acroas, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and Immunmes thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever: the Grantor further covenanting on its part and on behalf of its helm and assigns that it is lawfully seized of title to the real estate through which said easement Is granted and that It has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto Its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a Ilen after the date hereof, all covenants, restrictions,·easements, reservations, and other matters of .record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, Including, without limitation, Sectlon 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement hereln C-\ , -' DI., fi, ir J 0 Al'A \C·l\. ,-11- f G 8,f f U 'CD - 14?415 acketpgrg 4 4#,?AraiRE {3 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the erantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this dead the day and year first above written. "* 304 09-34,»t2 fl 47* 96*3D- a.t· anles A. Howard /Judy 01loward STATE OF MISSOURI ) )SS COUNTY OF eHRIS¥!AN )#466' On this /9 day of 31.i-•e_ , 2013, before me personally appeared .1#644 A rid,00,24 Uu,2., A. #1,.,c•va, to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing Instlument as hts/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. Notary Public 6.-4......_ go 64 (Printed Name) My Commission Expires: WAYNE E. BOUN At..v-2 •4 20 r, Notary Pubtio·Notuy Sial 0 Stiti of Mli:oufl, Greine County Commission / 13483918 My Commlt,lon Explrit Aug 14, 2017 A 2.23248*6trpo.t.iottlit ,»%:.4.Aa 4 I IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above wmten. .Jeff Bolin L-/ Jami Bolin ul O STATE OF MISSOURI )SS COUNTY OF CHRISTIAN· )4466 On this /3 day of ZlzP•4% , 2013, before me personally appeared 262: 85(.rA .1*te. got-nt , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seat the date and year first above written. Notaryf Public Dia.... BOL,4 (Printed Na#ne) My Commission Expires: D WAYNE E. BOLIN Nollry Public-Not,r, 8.1 Stite of Missouri. GMI County Commission • 13483910 -Jt995?-202'3'rf:017 0 3 Ent?acke.P.971334 *0'.1%< 6- $479% 1(41 I 4 / f..4. i >c.@5.ff# AL lt€M) 4,*1 462:*fi 9.%·*343,/. 4 0 IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 727). Mit6011 S. Weisat -Row.j p. l,)43 Kathleen P. Weiss STATE OF MISSOURI )SS-- . COUNTY OF GHRISEMAN )47*£$€ On this /3 day of ••u•SE¥. , 2013, before me personally appeared Al,i'dknod C. a.4,<< 20,16/604 2. Wet„ to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as hls/her own free act and deed. IN TESTIMONY WHEREOF, I hereunto set my hand and seal the date and year first above written. LJ-9-<-1 Notary Public 6614 •«6 ·26·64 (Printed Rame) D My Commission Expires: WAYNE E. BOUN £*a©t *4' 21,1 Notary Public·Notary Bitt State 01 Mil•ourl, Grein, County commiliton , 13483918 Mycgm!91,9.i-Viti.9 q a' Up6kbtfe*'71¥ 6 **#/6 .et * g 2' 24%'i#ft 0 IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. Oil . w . n.7 Springs Aheodate LLC. Shella L. Bero, Member STATE OF MISSOURI }ss 00(L COUNTY OF CHRISTIAN ) She,i-0', thil day of &ao,1, 1 2013, before me personally appeared , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above wrmen. jMEYMMJMI/'ll'.04/3,#49 upfx&*14* Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 0 July Term http://ChristianCoun4]40.iqmz,com 05 i.*1€x- - Minutes - Monday, September 23, 2013 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia rAttenaed Naine 3 I ..4:* . , 0.·7.- 4F Title'·' p ' . . £ tf statuff: d.; AiriOed ·Fii 11'1 + I *G.0, Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett Western Commissioner Present 8:25 AM Kay Brown County Clerk Present 8:25 AM Cheryl Mitchell Assistant Present 8:25 AM II. Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell r-) There were no minutes or financials to approve. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM Kay Brown-County Clerk Bid Decision - Bid Decision-Franklin Voting Booths The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with County Clerk Kay Brown for a recommendation to award the purchase of 21 Franklin Booths. The County Clerk recommended the Franklin Booths be awarded to American Resource Consultants because the bid was the lowest bid. This was the same product but American Resource Consultants was $ 63.10 less than Inclusion Solutions. Presiding Commissioner Lou Lapaglia called for a motion to award the 21 Franklin Booths to American Resource Consultants for a total cost of $ 20,687.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett r, July Term Monday, September 23, 2013 8:25 AM Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Discussion - Right of Way-Loftis Road C-1 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator for a dedication of deficient Right-of-Way for Loftis Road to be transferred to the Common 1 Road District. Presiding Commissioner Lou Lapaglia called for a motion to approve the dedication of deficient right-of-way on Loftis Road to the Common 1 Road District. RESULT: 7 ADOPTED [UNANIMOUS] MOVER: r Bill Barnett, Western Commissioner - - SECONDER: ', Ray Weter, Eastern Commissioner + , - / AYES: _ Lou Lapaglia, Ray Weter, Bill Barnett '- Motion/Vote - 9:05 AM Todd Wiesehan-Planning & Deveolpment Discussion - Right of Way-W. County Line Road-Billings Special The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator for a dedication of deficient right-of-way on County Line Road that lies within the Billings Special Road District. Todd Wiesehan presented the Right-of-Way Warranty Deed on behalf of the Billings Special Road District. Mr. Wiesehan said the deed has been approved and signed by the Billings Special Road District Commissioners and requires approval by the County Commission. Eastern Commissioner Ray Weter asked if the Billings Special Road District will be responsible to maintain this right-of-way. Todd Wiesehan said the maintenance of the right of way will be the responsibility of the Billings Special Road District. Presiding Commissioner Lou Lapaglia called for a motion to approve the dedication of deficient of right-of-way on County Line Road to the Billings Special Road District. 21Page July Term Monday, September 23, 2013 . 8:25 AM RESULT: , ADOPTED [UNANIMOUS] MOVER: Ray Weter; Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Christian County Commission Discussion - Signage Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and John Bross. The County Commission is having a discussion regarding a recent incident. Presiding Commissioner Lou Lapaglia said John Bross had encountered a man carrying a 45 caliber gun that was exposed and was requesting to speak with the Assessor. Five deputies responded to a call for assistance and the situation was resolved without incident. The signage on the exterior doors of this building and the planning and zoning building only refers to concealed weapons. The County Commission discussed adding the words "all weapons including concealed firearms are prohibited in this building". However, according to 571.107 RSMo., the County Commissioners are authorized to carry a concealed weapon. John Bross asked would it be possible to have a deputy present in the building at all times. Presiding Commissioner Lou Lapaglia said the Sheriff does not have enough staff and should we have a full time deputy the County Commission would have to provide the salary for the help. Presiding Commissioner Lou Lapaglia called for a motion to adopt additional signage for the exterior doors of the court house and planning and zoning prohibiting "all firearms" inside the buildings. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Mike Jacopian-Citizen Discussion - High Meadow Drive Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Richard Teague Common 1 Road District Supervisor, Todd Wiesehan Planning and Zoning Administrator and Sheriff Joey Kyle. 31Page 0 July Term Monday, September 23, 2013 8:25 AM The County Commission met with Richard Teague Common 1 Road District Supervisor and Mike Jacopian a homeowner that lives on High Meadow Drive. He purchased his home in. July 2006 and the road in front of his home has continued to crumble until it has become dirt. Mr. Jacopian would like to know how to get the road paved. Todd Wiesehan said Mr. Parham has a letter of credit on file for $ 12,241.00 on file that could be used towards the resurfacing of the road. Presiding Commissioner Lou Lapaglia asked if there was anything in writing regarding the road in Mr. Jacopian's contract when he purchased his property. Eastern Commissioner Ray Weter said based on the map presented the subdivision has been built out by 75 percent. However, Mr. Parham (owner/developer)is not on any time table to do anything to the road. Eastern Commissioner Ray Weter asked when was the first time this road complaint was brought to the Planning and Zoning Department. 0 Mr. Todd Wiesehan said the first letter received from Mr. Jacopian was September 2006. Eastern Commissioner Ray Weter said $ 12,241.00 dollars will not be enough to complete the road to the County's specifications. Richard Teague said the flooding issues would need to be corrected so the road doesn't wash out prior to construction. Mr. Teague said it may be an additional five to six thousand dollars to resurface the road with chip and seal. III. Adjournment The meeting was closed at 3:40 PM The scheduled agenda for Monday, September 23, 2013, was completed and the Commission adjourned and will reconvene Thursday, September 26, 2013. D co-04 pprd- 6 Presiding CommiiioQ,r, Lou Lapaglia 41Page 3 July Term Monday, September 23, 2013 8:25 AM & cot Eastern (mmissioner, Ray Weter Western Commissioner, Bill Barnett D 51Page U .* : *8 '4./.$£- ,(j*2:2.a':5& *AA.**1$+14n k The bidder hereby declares understanding, agreement and certification of compliance to provide t items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between 1 bidder and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as (DBA) Name Legal Name ofEntity/Individual Filed with IRS for this Tax ID No. g ANe,Atch» 29&001 ice·e (Lsull,44+s CO loe, 11 E Wid-yr 37 / 6- 49 --2.op= Mailing Address IRS Form 1099 Mailing Address S If 30 s. 84,404-y 4 19 4 11 S. 8/10AdCUA··4 4 22 City, State, Zip Code / City, State, Zip Code / te=we.,t tun 4 n.-0 .-u yo Le,a,Lpe-41ug , h 66 0 ¥9 \/f) r r £CK> .0 Stw 61 R 04-T .11 Email Address g Contact Person 3 Idea KS) VAl WO,WA .6.47,4 1 0 Phone number Fax number .. 9/3 691 63 89 91 3 49 2 4 309 1 137 4 utlia- Date 9-/1-/3 E 3*ted Name Title V - 4 (toe,1 1 K lUe O Tri- OW 70./A m 2 /9 g .. (3) Y grackdfPgY?61%? 413%!22:94'I '.#46 i %*..40*L· 1.¢4 E¢1·n;;4t 162:2.9.1 0 American Resource Consultants 420 S. Broadway, Suite 18 Leavenworth, Kansas 66048 Phone/Fax 913-682-6304 Email: iwest@[vnworth.com Website: www.arcl.homestead.com TO: Christian County Commission Bid Proposal For Christian County Clerk Kay Brown 9-11-13 21 Franklin County Voting Booths & 21 Sets of Lights for the Booths As per Specifications set forth in the Invitation to Bid Packet and attached copy. BID/Quote Franklin Booths Unit Price $829.00 Quantity 21 Units Total $17,409.00 0 Lights for Booth 4 Pack Unit Price $99.00 Quantity 21 Units Total $ 2,079.00 Shipping Cost for all Items Total $ 1,199.00 Total Bid Cost Total $20,687.00 Total Bid Price is $20,687.00. I would like to thank the County Commission and the County Clerk for this g opportunity to provide these Franklin Booths and Lights for the booths. 263,/85£% Jewell F. West 111 ARC &) 1 0 ,%04*f¥80* N*Hwiwrjmt© inclusion=solutions 0 Christian County Commission Office 100 W. Church Street Room 100 Attn: Cheryl Ozark, Mo 65721 September 10, 2013 Dear Cheryl: Enclosed please find the official bid for IS Elections by Inclusion Solutions for the Franklin Voting Booths per the included notice. I can be reached at 847-869-2500 with any questions and look forward to hearing from your office. @ince¥13,- , Hollister Bundy IS Elections by Inclusion Solutions 0 2000 breelleat· Slreer, Suite Fvanstori. liti:mis 6020 T 847.869 250t F 847869.251 FF 866.232 5487 V.'WW ' t;4¢ '+A .7 » '4 -91 ..1, 1* f*Packeteg. 8 f. 17 '=,0 : I. /€1781 43.2:2.0 IS ELECTIONS by Inclusion Solutions Proposal Date: 9/10/2013 CUSTOMER INFORMATION Promised Delivery 30 days Election Authority Christian County Elections Rep: HB Contact Kay Brown PO# Address i 100 W. Church Street City Ozark State MO Zip 65721 Phone 417-581-6360 Fax 417-581-8331 Email kavbrown@christiancountvmo.gov Tax Exempt ID Bill Upon Delivery X Total PRODUCT ORDERED Item No. Price Unit # Product Shipping Total 4-Station Free Standing Voter Privacy Booth FRANKLIN Patriotic -- Voters with and without disabilities vote at the same booth (universal design) 4SFRKLN $829.00 21 $17,409.00 1,176.00 $18,585.00 Lights for 4-Station Booths 4SLT $99.00 21 $2,079.00 86,10 $2,165.10 TOTAL $17,409.00 $1,176.00 Proposal Only -- Please Sign and Fax Back to 847-869-2515 to approve APPROVED: My cell is 847-942-7847 NOTES: Preliminary Statement -- Final Invoice to Follow Most products -excluding custom items -- may be returned within 30 days - restocking fee may apply ES ELECTiONS 2000 Gmenteaf SL, Ste. 3 - Evanston, m 60202 ph#847-869·2500 fax#847-869-2515 A#Pack¥EPtl?944 7§14'04>2- 4.-ajw' 4.%' *· 25; lf#'=;2 fi1%}aft *' 02:3:alaut 4.+#*./.8/«t LAN 8566rded: 09/23/2013 at 02:co:ou i Total Amt: $33.00 Page 1 of 4 Chrlitlan county Reoorder EA©3 KELLY HALL Rooorder of Deeds Flle# 2013-00013209 *2013 pa13108 j tel 1¥1013-0164 RIGHT OF WAY DEED Dj*0* 0_*pg this42.- day of 6-1 0 , 2013, by and betweet 40EDMitian County, Mi£ourl, hereinafter referred to as 'Grantof, and dWRISTIAN COUNTY, MISSOURI. a political subdivision of the State of Missouri, its successors, administrators and assigns, all of whlch are hereinafter collectively referred to as"Grantee,„ loo 'dr.S/ CA u,c- (i 3-1 rr C. 1, ).2 :24.1 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shal be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Granh has signed this deed the day and year first above written. STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) u.ls 12|- day of 12*hu#., 0ju,11,9 *ZIB-)01·KA *u-*404#46rsonally known, who, being bymeduly sworn, 2013, before me personally appeared did state that hekhe executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. bhu,(/1Aq Nplary Puwit ' , (,91114 Le.#11 f r? (Printed 1(lame) CATHY LEMING My Commission Expires: Notaly Pubtlo - Nohy Seal State of Missouri LI\»t.L 0/ 8.0 1 9 . Commissioned for Ch,Istian Ootmti My Commliston Eqlms: March 08,2014 Commission Numbon 1050819 . The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Dead. Passed, Approved, and Adopted this 23,0 day of .124.0,-•, 2013. /1 L%tf'{ prftmlssloner - 04.4175, t''d . ' ROU , BAMUEI- R.4 0 UNG, [iANNYRAtttiRO'ST). & 0000050(11 1 1* i - i! 4 . S D - lARTIK©Ast;N W &LANA 0:/ 4 : ), /4* ... 2 f TRAC * 4 E LN 1809,0100000001800¢ 4.0. 2 ···''<·:· f '·',li NEW ] t*fi,Pti NE :.,, , COVER P RNER, JULIE 744*4 a 10 Ae) I ROW 74,?.' Btle ROW · . jmma.l,q94°00¥91* 11). :1 1:1NhSHILLING, BOBBY J & Phl;§1 +u?A· .,en..5.1 M.*.6. -,·., 170306000000000/4 1. TRACT I 4!'1'2*ti*st,n. L --,-44* :;:,441#<9 TA 3-Mi¢86.N>''ktllABETH A ,13.¢0' ;11 li»131•iw 1 -" W.0306000000_ 05009 ..1'.„ 3L·W.11UNDA I (TRUST '''61:4···. IN ·· +J#3191970366006000005007 lilli . r i ..ST. -. V $/|A ' RUDISILL. CHARLES D nONNA MRU #SldiMIH*BES D & DdANA M E & GLENDA 170306000000005010 ' ·.170308000000005004 F" 11* 1703(166®000[)05008 ' ·9 ta . . WILSON, RONF SHEILA (TRU 3041:IW.1.Q=LLQE.t!1P 2 170309 0011002 IL 0*]ti6666Tmr'-'•••,••••-:.-u.._ 0 ..:4 ' ' ·,4 ' :· RODISTLL. CHARLES D & DONNA 11 179306000000005003 17 0.6000000011[ -9·19/-19.0. 4 HILTON, FRANK & ELIZABE 170306000000011000 1 KENNETH & DOROTHY (TRUST} *0·% 1 ·r; ESKES,·#VILLIAM & AN 180101000000012000 !;ICIAL 17031%000000011003] 8.BAME, JIMMY A & RAMONA L · '·' 170306000000005000 1. HIBBARD, wREN & GALI 170306000011004 0 COMMON ONE 31*#*eol.,„32: Image# 005301690005 Tvpo: LAN Reoorded: 09/23/2013 at 02:62:63 PM Total Amt: $36.00 Page 1 of 8 Chrietlan County Recorder KELLY HALL Recorder of Deede File# 2013-00013210 BK2013 pa13109 r Attachment: 9-23-2013 County Line Rd Billings Sp. (1296 : Right of Way-W. County Line Road-Billings Special) t 20131155 RIGHT OF WAY DEED THIS DEED Is made Knd enter d info thls-'ty day of dk••16.179,-2013, by and between:5131(g-/71ezzu¢&.., PwN*t 1GckdaChristian County, Missduri, hereinafter referred to as "Grantort and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, Its successors administrators and assigns, all of which are hereinafter collectively referred toas"Grantee." #DO W. Church St, Kootn too /ar K.1 C'no loS 7*I WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, Improvement, reconstruction and maintenance of a rlght of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, . water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and Immunities thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that It ts lawfully seized of title to the real estate through which said easement Is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the sald Grantee and unto Its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR. to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein granted. C L,>, 11 ;A 0f C.. a.€._ . .4 2. C 2%>1,/': :@ i. 4.*Packet{Pg414> 1 32;#/.0t¥(@3,9€4-a* 3 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. h C2(3...:A=.45 1\ 0 n 926 &/kE<__. STATE OF MISSOURI )SS COUNTY OF CHRISTIAN ) On this 3* day of -Au qusr , 2013, before me personally appeared Sky. c 44-12. 116+seher 7'to me personally known, who, being by me duly sworn, did state that he/she executed the foregofng instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year n,st above written. F Nolan, PubUc - Notmy Seal ARCENE O. CHENEY St,ladMI:sourl CAA 1# ko *» O lu *- 11( - Commissioned for Chrtinan Count, NMar M Public 3 My Comm}solon 8$1183: August 12,2016 (PrIAtir(,Re, b. ek€n€,1 - Commlsaton Number 17618111 3d Name) My Commission Expires: 8. 1 &1-1 6 · The Christian County Commission hereby accepts the interest In real properly conveyed by the Right-of-Way Warranty Deed from Grantor to Chuistian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 1 clay of , 01ed- , 2013. 6*mmissioner Low"Lapaglia, Pke- Ray Weter.(Eastern Commissioner £ 12 di 6,#WAK Bill Bamett, Weatem Commissioner TTEST: ount¢Cl¢k 0 410*gaffeout#3 .'035' ./ . I. ».@ .4 £4i1L, O:,li':/8 .2 ExHIBIT A DESCRIPTION OF RIGHT-OF·WAY FOR DEDICATION A PORTION OF THE NORTHEAST QUARTER OFTHE NORTHWEST QUARTEROF SECTION 34, TOWNSHIP 28 NORTH, RANGE 24 WEST, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SND NORTHEAST·QUARTER OF THE NORTHWEST QUARTER OF SECTION 34; THENCESOUTH 89°23'00'EAST ALONG . THE NORTH LINE OF SAID NORTHEAST QUARTER OF THE NORTHWEST QUARTER A DISTANCE OF 520.63 FEET (522 FEET · RECORD) TO THE POINT OF BEGINNING OF 1 HE PORTION HEREIN BEING DESCRIBED; THENCE CONTINUE SOUTH 89°23'00" EAST ALONG SAID NORTH LINE A DISTANCE OF 164.91 FEET; ™ENCE SOUTH 1'15'07" WEST, 28.53 FEET; THENCE NORTH 88'51'26* WEST PARALLEL WITH AND LUNG 25 FEET SOUTH OFTHE CENTERLINE OF WEST COUNTY LINE ROADA DISTANCE OF 164.90 FEET; THENCE NORTH 1014'36' EAST, 27.01 FEET; TO THE POINT 01' BEGINNING OF THE PORTION HEREIN DESCRIBED CONTAINING 4579 SQUARE rEET. SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. D 0 ' : tpatjk;t;Po$*,·9 1 2*4+2.3 i©:F. 0 RESOLUTION OF THE BILLINGS SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of Attachment: 9-23-2013 County Line Rd Billings Sp. (1296 : Right of Way-W. County Line Road-Billings Special) the Billings Special Road District WHEREAS, trEVE ADALEMErseHER , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Billings Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, WHEREAS, the Billings Special Road District maintains control and jurisdiction over all public highways within the district, NOW, THEREFORE, it is hereby agreed and resolved by the Billings Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. Approved thls, /2 day of .58°4, 1 2013. David Mooneyhim, President A.-,-66-- rl, TodWbroves Vice President 12, (LL Charles Sommer, Commissioner ATTEST: 21.-1--,ju*-, Danny Garife, SErreas. 9//11/3 3 '·5 b2*4$p ./ 'AN . fteackat?PBM %3·kiTE- in. .4.1 4 . I ' J:: .. 1 . ely .4.341'. ..4 & 4. NEW ROW- · 4 b · 41>2 41%;6*#4:·MAT 44;FL#44"44<4'4&948£ 5 ·4* %11&WA/951: .1..: .. 4 #97:i. 2.·'.1 4*44 k ·i··&.4 -:It JEWAYTER'?lk· JUUUuvull".Bl f:.!.. · f Sec·34 «Rng<•241 3 SIFFERMAN, MELVIN N & CO.LE' ' " 4 -Zi · 0708340000000050 ' Po I : #."HAY'rER, DARYLE D,& LETA UE -, 2, ' C 040834000000003000 ·· t · 1 j,&8ttrd,41 k·0,«-- - L . , BILLINGS SPECIAL ,#86'6kbifi#@!Naig I. n.t =c-I '. 4$ 0.,7-t h, 1: At .Elk:t EliVel Christian County Commission 100 West Church St Room 100 RriI!·m. mrk.:; Ozark MO 65721 July Term http://ChristianCQuntyMO.iqm2.com - Minutes - Friday, September 20, 2013 1:30 PM The Christian County Courthouse L Convene The meeting was called to order at 1:30 PM by Presiding Commissioner Lou Lapaglia Attendee Name , r., .'Status- ,- ¢Arrived f tow Lou Lapaglia Presiding Commissioner Present 1:30 PM Bill Barnett Western Commissioner Present 1:30 PM Ray Weter Eastern Commissioner Present 1:30 PM Kay Brown County Clerk Present 1:30 PM Cheryl Mitchell Assistant Present 1:30 PM IL Agenda Motion/Vote - 1:30 PM Amy Fite Prosecutor Discussion - Stop Violence Against Women Act Grant The meeting was attended by Commission Secretary Cheryl Mitchell, Assistant Prosecutor Joe Flees and Rance Burger of the Springfield News-Leader. The County Commission met with Assistant Prosecutor Joe Flees to review a grant known as "Stop Violence Against Women Act." Mr. Flees said they are seeking a grant through the Missouri Department of Safety that assists with stopping domestic violence crimes against women. This is a federal grant that gives out funding to various state agency's to serve the women who are victims of violent crimes. This grant requires a twenty-five percent match. Mr. Flees said should the County Commission approve the grant; the matching funds would be drawn from the Prosecutor's delinquent tax fund. Mr. Flees expressed his appreciation for the approval and support of the County Commission. Presiding Commissioner Lou Lapaglia asked who will be responsible for the grant documentation and all the procedures. 3 July Term Friday, September 20, 2013 1:30 PM Mr. Flees said Prosecuting Attorney Amy Fite will be responsible for the grant documentation and all procedures. This grant will cover the year 2014 -2015 and must be signed and submitted by the close of business today at 5:00 p.m. Presiding Commissioner Lou Lapaglia called for a motion to approve and sign the grant application for"Stop Violence Against Women Act" RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Bill Barnett, Ray Weter 1 III. Adiournment The meeting was closed at 2:00 PM The scheduled agenda for Friday, September 20th, 2013, was completed and the Commission adjourned and will reconvene Monday, September 23, 2013. )17 &42* c Prdsiding Commissmner, Lou Lapaglia L 013 Eastern Comr,sionpr, Ray Weter Western Commissioner, Bill Barnett 3 21Page Christian County Commission 100 West Church St, Room 100 0 JuIy Term Ozark MO 65721 http://ChristianCountyMO.iqm2.com - Minutes - Monday, September 30, 2013 8:45 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia Attendee Name' .. ' L .1 ..7 Jitle ' . 2 · . ' .Status.. - 2'Arrived Tt ' Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Absent 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Kay Brown County Clerk Present 8:45 AM Cheryl Mitchell Assistant Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Kay Brown- County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. 3 The County Commission reviewed the minutes for Thursday, Sept. 26, 2013. There were no financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:00 AM Andrea Swope-SB40 Board Discussion - Updates & Future Plans Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Andrea Swope for an update on the Senate Bi1140 Board. Ms. Swope said the name of the organization will be changing to Christian County Links (CC Links). Ms. Swope said the Senate Bi1140 Board voted to change the name of the 0 organization and update the bylaws at the June 2013 meeting. Ms. Swope said they are also in process of becoming an affiliate of the Christian County Voices monthly meeting. 4 July Terrn Monday, September 30, 2013 8:45 AM Ms. Swope said they are planning a trunk or treat event at the office on October 29th, 2013. This event will allow for trick or treating without any accessibility issues. Ms. Swope said the youth from Aldersgate Church will be assisting with this event. Ms. Swope said she has been working with Special Education teachers from seven school districts that serve 220 individuals but their are at least 1,500 in Christian County waiting for services. The office has tripled in size in the past three years. Ms. Swope said they recently hired a new service coordinator. Presiding Commissioner Lou Lapaglia acknowledged the board is doing well. Ms. Swope said the Senate Bi1140 Board has 8 members with one position open. Ms. Swope said they are looking to take more regional responsibility by joining with Greene, Taney and Webster counties to bring more services from the state to the local level. Ms. Swope said the agency is growing but the workshop has not hired any new employees in five years due to a lack of contracts that would encourage growth opportunity. Ms. Swope said, we have five years of kids that don't have any place to work. Ms. Swope said they have a contract with Aire-Master and French's but it's not enough. She doesn't want the organization to remain stagnant. Presiding Commissioner Lou Lapaglia said he understands that those that are in need of services are coming to the fore front. Motion/Vote - 10:00 AM Danny Gray-Assessor Bid Decision - 1309 : Assessment List Printing & Mailing The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Assessor Danny Gray for his decision regarding the bids that were opened September 26, 2013, for the assessment list printing and mailing. Assessor Danny Gray recommended to the County Commission to award the bid to Edward J. Rice. For the total cost of $ 29,458.22. Presiding Commissioner Lou Lapaglia called for a motion to award the assessment list printing and mailing to Edward J. Rice for the total cost of $ 29,458.22. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett Motion/Vote - 10:15 AM Christian County Commission 21Page f July Term Monday, September 30, 2013 845 AM Discussion - Azalea Organization-Discuss Bench Donations The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia said the volunteers that planted the azalea garden at the court house have requested to build two benches to be constructed from two old end benches from the court room for use in the azalea garden. Presiding Commissioner Lou Lapaglia called for a motion to give two benches to the azalea garden volunteers to build additional benches to be used in the azalea garden. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett III. Adjournment The meeting was closed at 10:17 AM The scheduled agenda for Monday, September 30, 2013, was completed and the Commission adjourned and will reconvene Thursday, October 3, 2013. 414 9- tty Presiding Comn , Lou Lapaglia nilsioper b/41 4-)4 Eastern Comrlissioner, Ray Weter Western Commissioner, Bill Barnett 31Page 172*> M*-'4· 40'E I:,14,·i;i„41:.1.,1 . 3 LIN*k e 94 2 47/4 deve\090 September 30, 2013 Dear Christian County Commissioners: The Christian County Board for the Developmentally Disabled has decided to change our name to CC Links. We feel the new name uses people first language and is a better representation of what we do. We will be sending letters to all of our consumers, families and providers to advise of the name change. We have updated our By-laws and I have attached a copy with this letter for you to review. If you have any questions, please feel free to contact me at 417-551-4901. Thank you for your continued support. 0 Sincerely, 0 32.Au Andrea Swope Executive Director 3 728 N. 22nd St., Ozark, MO 65721 *PacketPal¢49 Phone 417-551-4901 Fax 417-551-4902 p!,-rE.?1.r *.44.#,2(qi,wyt AW r tl%:2kfa Pas AgE 0 . 101 CoUjv 0 C3 fD 2 A/e with dev By-Laws Miiaul,al,tuIL. O-Ju- 1 J Denate Dill 4U lnrormation (130B : Updates & Future Plans Discussion) Revised 7-9-2013 CC Links (The Christian County Board for the Developmentally Disabled (CCBDD) or (Senate Bill 40 Board)) Article 1: Name and Purpose Section 1: Name 0 The name of this Board is CC Unks formerly known as The Christian County Board for the Developmentally Disabled (CCBDD) or (Senate Bill 40 Board). It shall administer the provisions as set by Section 205.968-205.972 RSMo. Section 2: Purpose The purpose of the CC Links shall be to direct and provide services to Individ- uals with Developmental Disabilities of Christian County. The Board shall es- tablish and/or maintain the work and the infrastructure to assist needs, pro- vide respite care, home bound services, transportation services, and other programs to improve the lifestyle and the well being of individuals with De- velopment Disabilities. The CC Links shall establish and/or maintain a shel- tered workshop, residence facilities, and related services for Individuals with Developmental Disabilities of Christian County. (See Appendix A: Missouri Revised Statutes - Current Issue) Article 2: Operational Limitations Section 1: Not-for-profit organization The CC Links is a not-for-profit organization. It is not for pecuniary gain or Profit of any type for its incorporates or members. None of the funds of the 0 Corporation shall inure to the benefit of or be distributed to its trustees, 1 «r®400%05 .4 . 1%2422 *• €91. 1, 6 ..I 0 officers, or other private persons except to pay reasonable compensation for Services rendered or expenses incurred. Section 2: Legal Powers The CC Links may exercise all legal powers permitted to general not-for-profit corporations. It may act as a grantor or contractor to provide services for in- dividuals with Developmental Disabilities. Authority is exceeded only when Board members enact policies and procedures that change the intent of the state laws or acts in a manner specifically prohibited by law. Section 3: Robert's Rules of Order Any Board member may present amendments for considerations and adop- Non at the following meetings according to Robert's Rules of Order Hand- book. A simple majority of those present and voting shall be required to amend the By-Laws. These By-Laws and/or amendments thereto shall be- come effective upon adoption. Article 3: Board of Directors Section 1: Membership L» A. The CC Unks shall be composed of (9) nine members appointed by the Christian County Commissioners in accordance with Section 205.968-205.972 RSMo. B. (2) Two members must be related by blood or marriage by the third de- gree to a person who has a developmental disability, as defined in Section 205.968 RSMo. At least (7) seven members must be residents of Christian County. Section 2: Length of Term Board members are appointed by the Christian County Commissioners to staggered (3) three-year terms and may be re-appointed to an unlimited number of successive terms. Any Board members may submit names for ap- proval to the Christian County Commissioners. When a vacancy occurs only the Christian County Commissioners can appoint an individual to the Board. Section 3: Compensation for Members Board members will receive no compensation for their services, except for reimbursement of actual expenses incurred for Board purposes. Section 4: Officers of the CC Links 3 The officers of the board shall be: 2 . I /45':IM 38:60.4*Rg.:.p.u,4 ?545%Illki 3 Chairperson Vice Chairperson Secretary Treasurer Each officer shall be elected from the membership of the Board by a simple majority vote of the Board members. Officers may be re-elected for consec- utive terms. Officers shall serve until their successors are chosen and quali- fled. A. The Chairperson shall preside at all meetings and shall appoint all tempo- rary committees. The Chairperson of the Board shall be an ex officio member of such committee. The Chairperson shali have the right to make motions, to discuss questions and vote only in the event of a tie. The Chairperson shall act asa spokesperson for the Board on any busi- ness conducted other than that which is revealed by the minutes of any action taken by the Board. B. The Vice Chairperson shall have the powers and duties of the Chairperson in absence or during any disability of the Chairperson and such other powers and duties as the Board from time to time shall determine. C. It shall be the duty of the Secretary to perform or to see that the follow- ing functions are performed: 1. Record the official minutes to reflect Board action, distribute these minutes in a timely manner to Board members and others as directed by the Board and see that the approved minutes are maintained in a designated depository (safety deposit box, etc). The minutes shall be- come official when approved by the Board and signed by the Chairperson and Secretary. 2. Act as a custodian of the Board records and see that official documents (minutes, by4aws, etc.) be maintained in a designated depository. D. It shall be the duty of the Treasurer to perform or cause the following functions to be performed: 1. Receive and deposit all monies assigned to the Board and make legal expenditures by the order of the Board. 2. Keep a record of all receipts and disbursements and submit a monthly report to the Board reffecting expenditures and balance of Board funds at the close of the preceding month. 3. Depositall surplus funds in a depository selected by the Board. 4. Upon taking office, and continuously thereafter, the Treasurer of the Board shall be covered by a corporate surety bond provided by the CC LINKS equal to one hundred and ten percent of the estimated reve- 3 1%18; .f rid,:Kt>o %4.®y<+ 14: :*31?acketeg:§7. d ep....... 4:. „,1*; / 7;*7,4=gly#11 0 nues for the current budget year. Further, if at any time, funds availa- ble to the Board exceeds the amount of the Treasurer's bond, the Board shall furnish additional bond so that the Treasurer's bond al- ways exceeds the total funds available to the Board. All such bonds shall be conditioned on the Treasurer's faithful discharge of the duties of the office. Section 5: Quorum A simple majority of the Board of directors shall constitute a quorum. Section 6: Standing Committees Standing committees shall consist of Board members appointed by a Chairperson and confirmed by the Board. Section 7: Board Member Responsibilities The Board desires that its members not only adhere to all laws regarding the Conflict of interest, but are also alert to situations which could have the appearance of any conflict of interest. 0 • No Board member shall discuss or vote on any Board matter that effects any individual, not-for-profit corporation, organization, as- sociation or any other entity when a Board member is related to any individual or a member of any of the within entities that shall be affected by any such vote either directly or indirectly. For the purposes of this section, a Board member should abstain from dis- cussion or voting when the Board member is related to an individ- ual or member of any entity as spouse, parent, child, brother or sister. A member of one of the above entities shall consist of ern- ployees, directors, owners or any other individual associated with any such entity. Section 9: Special Meetings Special meetings of the Board may be called at any time by the Chairperson upon notice or by any (5) five members of the Board upon due notice to each Board member in writing or, upon waiver of said notice executed by all Board · members entitled to vote at such a meeting. Section 10: Agenda A tentative agenda for each regular meeting, special or proposed closed 0 4 fi*UN' +-75 l , -" €, rc:;2 4.91*dketil?008.4 4'844 -Y M-,. 6.• 6*4? , .• g.:sy:=cy ·>14 0 meeting of the Board, shall be prepared by the Chairperson or the Executive Director. Any member of the Board may request items to be placed on the agenda. Any patron or group of patrons desiring to be included on the agen- da for purposes of addressing the Board shall make a request to the Chair- person or Executive Director to be put on the agenda. Any request shall be submitted in writing and shall provide sufficient detail to explain fully the is- sue to be discussed. The Board reserves the right to limit the number of speakers and time allowed to each speaker. Unless unusual circumstances dictate otherwise, the Board will not make a Decision on an issue presented by an individual or group during that meeting. The agenda will be posted on the front door of the office and two additional public places (i.e. Christian County Enterprises, The Court House, Ubrary, etc). Section 11: Board Meetings All regular meetings shall be held on the 3rd Thursday of every other month at a location to be selected by the Board. Minutes of the previous meeting shall be read or waived by the Board as the first order of business at each regular meeting. The Treasurer's report will be read and submitted. The Board desires to be cognizant of the problems, requests, complaints and sug- 0 gestions of the members of the community, but it is necessary that the Board not allow any interference with the diligent attention of their affairs. The Board will only hold discussion on items that have been properly placed on the agenda. The Board may adjourn any regular meeting that runs more that (2) two hours in length. Extension of the meeting beyond this time frame shall require a simple majority vote of those members present. Article 4: Authorized Signatures The Treasurer and/or the Chairperson shall sign all checks issued by the Board. The Vice Chairperson and the Executive Director shall co-sign checks in the absence of both the Chairperson or the Treasurer. In all instances two signatures are mandatory if submitted bill is more than $400.00. No facsiml- le signature shall be authorized by the Board. Article 5: Approval of Amended By-Laws These amended by-laws have been approved for adoption by an affirmative Vote of the simple majority of the CC LINKS. Signatures below: 5 I. 4-4...++N:.°.g.W'*.*<'25 lk-7 k I NME#XEF€tpga'..U 6 0 Article 6: Acknowledgment Chairman -93:,e' Date 1//8- 1 3 Vice Chairpers - UN 1/8113 (*liecretary ;rat %48 00-49-8, Date-7- / 2--13 TreasurerEARil-u Date 1 - t.3 - 13 1/DIA Board Member 12'42/ Date 7-/ 9-/ 3 0 1 1 Board Merf*rVAA ACU' ibka·ALL Daterl - 11>- 13 Board MembeF·74.»..,L, -71· C..£ LL.t---zZCIA'..»J Date 74 %'1 3 Board Member,(,>f£'u,..... Date 1 -1"8. 13 Board Member Date 6 f#946.ket{Efd€to.ill er /· --A- r --€. Christian County Commission 100 WestehurchSt,Room 100 Ozark, MO 65721 July Term http://ChristianCount,MO.iqm2.com - Minutes - Thursday, September 26, 2013 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia Attehileb Naitie 1,[ 4 ." i Af 45 Title ' f ti ' i.i{': 4'- i '·,stato& 6 m 42 Aftivdd 7, Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norma Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:45 AM County Clerk Kay Brown Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples and Rance Burger of Springfield News-Leader. Commissioner Lapaglia entertained the motion to approve the minutes for September 19th, 20th, and 23rd and two court orders. Bill mover for Court Orders. RESULT: ADOPTED [UNANIMOUS] MOVER: - Ray Weter, Eastern Commissioner 1 SECONDER: Bill Barnett, Western Commissioner AYES: · Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Assessor-Danny Gray Bid Opening - Bid Opening-Assessment List Printing & Mailing. The meeting was attended by Commission Secretary Julia Maples and Rance Burger, Springfield News-Leader and John Nixon. Assessor Danny Gray opened bids for assessment list printing and mailing. He received only one bid from Edward Rice and Co. The bid was for $29,458.22. Danny will look at it and make a decision Monday, September 30. Motion/Vote - 9:15 AM Prosecuting Attorney-Amy Fite Grant - Grant-Victims of Crime The meeting was attended by Commission Secretary Julia Maples, Rance Burger, Springfield News-Leader, and Assistant Prosecutor Donovan Dobbs. Assistant Prosecutor Dobbs presented the Commission with a Grant regarding Victims of Crime. This is a grant they have previously applied for and been granted. It is for $62,202.67 which is basically salary and benefits for the victim advocate. This grant is to n July Term Thursday, September 26, 2013 8:45 AM start October 1, 2013 and run for two years. This meeting is to finalize the award. Mr. Dobbs is here to get the signatures of the Commission. Commissioner Lapaglia entertained the motion to approve the VOCA grant for two years for $62,202.67. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Christian County Commissioners Presentation - Sign Resolution-Use Tax The meeting was attended by Commissioner Secretary Julia Maples. The Commission met to sign a resolution for the Use Tax. This was prompted by the Chamber of Commerce wanting Lou to speak.The commission will draw up a resolution that will be distributed at all meetings where Commissioner Lapaglia talks. Commissioner Lapaglia entertained a motion to approve and date and sign the resolution for the Use tax. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner i SECONDER: Ray Weter,· Eastern Commissioner 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Citizen-Owen Holmes Discussion - Jackson Spring Road Discussion The meeting was attended by Commission Secretary Julia Maples, Josh Bird, Todd Wiesehan and Owen Holmes. Mr. Holmes came to speak to the commission regarding Jackson Spring Road. Mr. Holmes is concerned about his property. Jackson Spring is a private road and has been for a long time. The road is approximately one to one and one half mile long. The property owned by Elaine Inman was subdivided and the road wasn't brought up to county standards. He bought his property in 2005. They were far beyond the five plats. The Inman property and Hosbock property has all been divided. Because of some of the subdivides they have lost control of how they take care of the road. There has not been any restrictions on how you maintain the road from the county. They seem to continue to get subdivides with no upgrades to the roads. He is not sure how it can be resolved because these people have joined the area without doing any road maintenance. Lou said the county issues permits for driveways but doesn't get involved in private roads. Mr. Holmes has the result for the application of variance from 2006 for John Waite. His map only goes out to Jackson Spring and Deffenderfer but there are more roads out past him. Lou asked that they all know it is a rock road? Mr. Holmes said that was correct. Mr Grubaugh, at the time suggested there would be a moratorium on building on Jackson Spring and Deffenderfer road. Ray asked if a portion where a building permit was denied and did it get built on? Mr. Holmes said Mr Waite died. Mr. Holmes said in his mind it is a private road. The Selmore road district 21Page to July Term Thursday, September 26, 2013 8:45 AM said they were not in their district. Ray said it looks like part of it is in Selmore and the other part is C2. No one is being taxed for Selmore Road District. Todd said as far as subdivision of land 20 acres or greater, it doesn't apply. If they have divided less than 20 acres Todd and Mr Lapaglia would be interested in knowing. Ray asked if the road is beyond the intersection of Jackson Spring and Deffenderfer. Mr. Holmes said it is east of it. There are 7 properties since he bought his. Mr Barnett had no questions. Mr Weter doesn't know whether the question is subdividing or the condition of the road. Mr. Holmes said it is the subdividing. His concern is they have times where the road has been washed out because of people not keeping the culverts clean. Mr Weter asked who repairs that? Mr. Holmes said it is some of the homeowners combined. They all chip in and pay for diesel. Some of the people don't pay. Todd said they are not issuing permits in this area. Mr. Barnett said they need to bring it up to county specs before they can subdivide. Mr. Holmes just wanted to go on record that they have a potential problem if they keep building and see if there is any way they can be part of the Selmore Road district. Lou ask Todd if there are any problems regarding Jackson Spring. Todd said he was not aware but he would let his office know it is not a county road. Mr. Weter said it is not designated as a private road on the map. Mr Weter said when you say you are losing control are you saying you don't want to be subdivided? Mr. Holmes said there is nothing to keep Inman from dividing her property further. Todd said if there only access is down Jackson Spring road then regulations should prevent it. Lou said one of the things Mr. Holmes did this morning is bring to the P&D attention his concerns. His address is on Jackson Spring Road. Down the road the only reasonable thing he can see happening is to be taxed and the countytake over the road. Mr. Weter said they can't rewind the clock but they can be vigilant in the future. Mr. Holmes would like a letter saying there will be no other buildibg permits allowed unless the road is turned over to the county. The commission will take that under advisement. The Commission appreciates Mr. Holmes coming out and Mr. Wiesehan will be diligent in the future. Mr. Barnett said the homeowners need to bring the road up to the county specs before the county of Selmore can take it over. Motion/Vote - 11:30 AM Christian County Commissioners Discussion - Comp Pay Policy Amendment Discussion The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, C2 Jason Stutesmun, Chief Deputy Brian Cathey, Katrina Green, Gerald Griffin, Rick Maggard, Holly Burnette, and Tom Lawson. The Commission met to discuss the emergency pay hours. The commission invited Brian Cathey to discuss how this affects the Sheriff Department. He said they work 42.5 hr work week. Lou asked Tom if he was satisfied with the language in the policy. Ray commended Tom for making this work and would remind everybody that this addresses a specific employee that is at home and is called in for emergency purposes. Richard Teague and Jason Stutesmun understand this. Ray asked when they want this to take effect. Lou ask about a pay scale adopted in 2001. Julia said this is correct. Tom said starting September 29th, this will go in effect. 31Page 3 July Term Thursday, September 26, 2013 8:45 AM Brian ask how to enter the time. Tom explained to Brian in the drop down to enter a pay code letter C. Brian will explain this to C.E.. Lou entertained the motion to adopt the amendment to the handbook for the emergency pay hours. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 4 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:05 PM Steve Brown-Great River Associates Discussion - Smyrna Bridge Repairs Discussion & Possible Decision The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, The commission met with Steve Brown of Great River Associates regarding Smyrna Bridge Repairs discussion and possible decision. Steve Brown passed out engineering plans of the bridge. It will be approximately $195,000.00 and including the road work will be $325,000.00. There are several people waiting to bid. Lou said the big issue is that the preliminary work done by Great River Associates shows that we are at a place where the bridge should be replaced. Richard asked how long do you project to tear out 0 and replace? Steve said it should not be over 60 days. Ray looked at schematics. The estimated deck height will raise 7'. Lou asked about the approaches. Steve said that is included. Ray asked if there will be a temporary ingress and egress around the bridge. Steve said they will probably do that. Bill said emergency can't go over the steel bridge. There are approximately 6 houses in that stretch of road. The temporary bridge will have pipes and gravel so crossing it will be at that persons risk. Ray said heavy construction will be crossing so an ambulance would be able to get across. Katrina said they left part of the curve and they are fine with it because that will slow down traffic. Lou said they should post the speed limit when the bridge is finished. Richard asked about staging the equipment and Steve said that was taken care of. Approximately $325,000 will be paid out of the bridge fund. Lou entertained a motion to solicit bids for the Smyrna bridge replacement as submitted by Great River. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 2:00 PM 0 The scheduled agenda for Thursday September 26, 2013 was completed and the Commission adjourned and will reconvene Monday September 30, 2013. 41Page e 0 July Term Thursday, September 26, 2013 8:45 AM rECot, 954 » Prosiding Commissionh·r,u Lapaglia (baa-- Eastern Commissioner, Ray Weter 6 ap S a.u Western Commissioner, Bill Barnett 0 0 51Page 9 '11 itL CERTIFIED COURT ORDER 09-23-2013-01 The Treasurer is hereby ordered to pay the following entities: 2013 CART Julv Term 2013 RECEIPT: 24293 DATE: SEPTEMBER 20, 2013 i AMOUNT RECEIVED ' ' $116,314.02 295-420-300 CHECK # BRIDGE - 15.00% $17,447.10 ROAD MILES COMMON 1 297.51 29.67% $34,510,37 COMMON 2 280,69 27.99% $32,556.30 BILLINGS SPECIAL 103.25 10.30% $11,980.34 GARRISON SPECIAL 24 2.39% $2,779.91 OZARK SPECIAL 102.97 10.27% $11,945.45 SELMORE SPECIAL 27.5 .2.74%, . $3,187.00 SOUTH SPARTA SPECIAL 11.1._.. 1.11%| . 31,291,09 STONESHIRE SPECIAL . 5.3 -%53?ii. -_@16-6 TOTAL ROADS 852,32 100.00%' $98,866.2 ...1 TOTAL BRIDGE ' $17,447.10 TOTAL DISBURSED < i i $116,314.02 0 r 7 66u/ fapiglik PAAiding commissioner IN TESTIMONY WHEREOF, I have V hereunto set my hand and affixed the seal of said commission, at 314 Barnett 'D«stern Commissioner my office in Christian County this, the 23rd day of September, 2013 Hay 9'ecer, Eastern commissioner P Kay Br6wn, Clerk of the County Commission RE,·c" 4. D SEP 20 2013 De. 1'.510». . RAY BROWN 4(}1.IREY Ci.ER:< *23105% AA-ill:-: f;21 0 CERTIFIED COURT ORDER # 9-26-13-1 STATE OF MISSOURI F SS. COUNTY OF CHRISTIAN April 2013 Term, In the Christian County Commission of said County, on the 26th day of September, 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $23,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 53,220.00) The Treasurer is hereby ordered to transfer in the amount of $22,500.00 from Building Bond to .. the following: COLE (Leaving a balance of $ 378,000.00) 0 r7+A /0*4 • - IN TESTIMONY WHEREOF, I have '611/Lapagna, Pr@*li' CommLissioner hereunto set my hand and affixed the 419 to™Iff Seal of said Commission, at my office Bill Bairne Western Commissioner in Christian County this, the 26th day -- of September, 2013. /4 U )412 / 1 IMrna. Ray Weter, Ristern Commissioner Clefk ofthe Christiail County Con®i'ssion 1 ''·;/ 1 4/ tr.; 0 941PX¢k:0*©** 4 *fii.i':a'Z,9 0 f*D#WMA?RN®%!, Btisiness forms and inforination manageiient seruices. .kBEE,#895#%011/ P.O. Box 1398 .INIM@Ne. Springlield, MD 65801-1398 Phono: (417) 869-3312 Toll Free: 800-728-9711 1/bilifil'Z 00 'floy \20% CiM State, Zip Code City, State, Zip Code 20(¥141 14*ti> elcj. 9 0. 49·90 j . CO 1 1 Contact Person Email Address 6 \0_\m Salt:· Cl-PUY'rer 90Afte (Deitioe,(h z 1 Phone num . Fax number U,- J O E O 419- 9£31- 7813 . 41 9 - W.£9 - C¥39 .. m Authorized-hignature/' Date 18 81\ 1 1 1% .-I 1 -1 1. M Title Printed Name Z 1·-¥Pfull ¢1?pre·8-10\-\ce Z 1 Arr\j 1 -Te.u A 1 3 (3) 0 *N*@43*t 4./ 9 'Illis is all ofipig 1 92&iiit,0,·:44 -lh, .,·.., j .w, .rai:rs 1 0*¥&91@42PNhicle licensing. *F.3 ©«4:7· ** : 540 ist : * · met,· +: 14:42·b aftr·-..n ·. .. :reene Conn*'pl***1.]Pr#p4,1.]43'eid 0 k .*P %.=4 2012 : 7 4·4:6»<:.40 4:f y...4 3 , 1%:42 21---5-. -129 Ji . 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P. 7222-/$$'/*./1./6. t K ,$'· ....44*17.--61..ev-- . ·'· &4 ./.00/·,».9 1... 4 /* / · hker" ,:Iff€ -4.-z.4 -'. . 9*%42*4*10'*1'4*&•.•,·,IN,wt:#,: *** ¢%RMcke,ts,941,1 ......,$ , cuuar Hapids, IA 52407 | POLICY NUMBER: 60047405 2,I.,222-:.9: adbuNT NUMBER=3000033333 DIRECT BILL - &95ILQ.&=21=221LZZLEmaamE_0 101 60047405 /-\NAMED EDWARD J RICE CD INC L.,,!tuRED POLICY SUMMARY - - -- - - AGENCY & CODE AND 081000 MAILING BOX 1398 .. NIXON-LINDSTROM INSURANCE EERESS@PRINGFIELD 901 EAST BATTLEFIELD POLICY MO 65801=-1398- PERIOD: FROM: 06-04-2013 SPRI-liGFIELD MO 65807 TO: 06-04-2014 The Insuwance afforded under any coverage part ls only In the amounts and to the extent sel (orth In such coverage pan, subject 20 an terms of the policy having reference thereto. UNI-PAK POLICY Attachment: Edward J Rice Asr bid 9.26-13 (1301 : Bld Opening·Assessment LisT rrnm„bl u• i.. COVERAGE PARTS PREMIUMS PREMIERPRO $ '816.00 WORKERS COMPENSATION · $ 1,075.00 TOTAL ADVANCE PREMIUM . $ 1·,891.Do r-) Thls Policy Summary supersedes and replaces any precedlng summari beartng thesame pollcy number forlhts potioy period. . (COUNTERSIGNED BY AUTHORIZED REPRESENTATWE> ) 18 12 92 INSURED COPY 1. ff'P..¢F€Rbilf¢i, ,uu., ceaar Rapids, IA 52407 0·I.R: 60047405 *figi.2« CcoUNT-NUMBER:3000033333 DIRECT BILL - (2) PREMIERPRO j 11,5 DATE 05-23-2013 TT1 REF'LACEMENTOF 0101 PREMIERPRO COVERAGE PAR h NAMED EDWARD J RICE CO INC 60047405 DECLARATIONS jINSURED RENEWAL EXTENSION AND AGENCY & CODE 081000- MAILING BOX 1398 NIXON-LINDSTROM INSURANCE ADDRESS SPRINGFIELD 901 EAST BATTLEFIELD 'OUCY 12:01 A.M. Slandard Ilmo MO 65801-1198 'ER1OD: FROM: 06-04-2013 TO: 06-04-2014 e Will provide lhe insurance descrbed'In this policy In return for the premium and compliance with all appltcable patcy provistons, 1 f we elect to continue t - And for successive potlcy periods as stated below. ;urance,we valt renew thts poncy if you pay the mqulred renewal premium foreach successive policy period, sublect to ourpremiums, nMes and forms then in erk 2 u must pay us prior lo the end of the current policy period or else this policy will terminate after any stalutorlly required noUces are mailed to you. An insulnch ::: £ds check Is not constdered payment, 'ORM OF BUWNESS: _ tLOG Indhidual _ Joint Ventum _ Partnership _K. Corporation _ Other . 2 •RENIZ · LIMrroF 06 DESCRIBED PREMISES AND COVERAGES HIRED/NON OWNED AUTO INSURANCE PREMIUI PRINTERS ERRORS & OMISSIONS E 1( £ 01 012305 E OLIVE CT STE B E .6; SPRINGFIELD MO 65802-2252 JOISTED MASONRY OFFICES EXCEPT BANKS E YOUR BUSINESS PERSONAL:PROPERTY Special Causes of Loss 5 167,200 31 6, Replacement Cost Z LIABILITY · • 240 EQUIPMENT BREAKDOWN BUSIWESS INCOME ORDINARY PAYROLL ... Incl- @ - Number of Days: 360 CONTINUED ON BP7124 - :OPERTY DEDUCTIBLE $ 5 0 0 1 GLASS DEDUCTIBLE (!noluded In Propelly Unless·Speomed)$ ERSONAL PROPERTY INFLATION GUARD % CRtME DEDUCTKBLE $ 4% 500 U 1BREVIATIONS: BLDG=BUILDENG DED=DEDUCTIBLE PREM.PREWSES MC=MERITCREDIT INCL=INCLUDED :§ .BlUTY AND MEDICAL EXPENSE LIMITS OF INSURANCE E C, GENERAL AGGREGATE LIMIT PRODUCTS-COMPLETED | PERSONAL AND ' UABILNY AND MEDICAL larlhan Produms·Completed Operations) OPERATIONS AGGREGATE ADVERTISING INJURY EXPENSES PER MREDAMAGE MEDICAL.EXPES (Per Pemon Or orginnizayon) (Any One Flm) 0ny One Parse 0 2,000,000 $ OCCURRENCE 4 'remlum Charge Forms 2,000,000 / 1,000,000 1,000,000 j$ 100,000 $ 5,001 )ther Forms Advance Premium Premium Charge Forms -1 SEE UW7002 Advance Premtu m fs . D SEE U¥7002 Ul VIEND REASON: Z REMWM FORTHB COVERAGE PART $ 816 Endorsement Adjustment Premium $ 1]S Declarations Page supersedes and replaces any pmcedlng X Ictatallons page bearing lhe same policy number for this policy period. (COUNTERSIGNED BYAUTHORIZED REPRESENTATIVE) 271 23 01 10 INSURED COPY, n %$6.*K.d:*.b#.-:t nely lus, 1& 52407 1 POLICY NUMBER: Gn0474nf 23/Fir/:avt ccbuNT NUMBER:3000033333 lb,tAE.. *» -7. 0%1 -DrREce BILL - (2) WORKERS COMPENSATION UEDATE 05.-23-2013 9321 REPLACEMENT 1 0101 60047405 WORKERS COMPENSATION COVERAGE PA rmAMED EDWARD J RICE. CO INC DECLARATIONS RENEWAL EXTENSION AND i AGENCY & CODE 081000 AILING BOX 1398 NIXON-LINDSTROM INSURANCE )DRESS SPRINGFIELD 901 EAST BATTLEFIELD POLICY MO 65801-1398 PERIOD: 12:01 A.M. standatd tlms FROM: 06-04-2013 TO: SPRINGFIELD Ma 65807 06-04-2014 &,r'TliNfoYtf%4tant?Ju{marnsuersar71,!p 2]I And for successive policy Parlods as stated below - iod, subJect to our premiums, rules and foj &Z'153 lilis policy IT you pay the require,FTenewal Premium tor each successive policy - : poncy win terminate after any statutority ri return for the premium and co tiance with atl applicable policy provisions. 2 rns then In effect You must pay us prior to the enti of the current policy Period or eis = Dquired notices are mailad to Vou. An InsuffIdent funds check Is not considered payment m FEDERAL EMPLOYER'S IDEA INFORMATION PAGE TIFICATION NUMBER: 43-1485785 THE INSURED IS A CORPORATION E WORKERS COMPENSATION INSURANCE: PART ONE OF THE POLICY APPLIES TO THE mi WORKERS COMPENSATION LAW OF THE STATES LISTED HERE: MISSOURI 2 EMPLOYERS LIABILITY INSURANCE: PART TWO OF THE POLICY APPLIES TO WORK IN EACH STATE LISTED IN ITEM 3A. THE LIMITS OF OUR LIABILITY UNDER PART .TWO. ARE: BODILY INJURY BY ACCIDENT $ 500,000 EadH ACCIDENT BODILY INJURY BY DISEASE $ 500,000 POLICY LIMIT BODILY INJURY BY DISEASE $ 500,000 EACH EMPLOYEE . OTHER STATES INSURANCE: PART THREE OF THE POLICY APPLIES TO ALL STATES EXCEPT ARIZONA, CONNECTICUT, DELAWARE, DISTRICT OF COLUMBIA, GEORGIA, ('0- HAWAII, IDAHO, MAINE, MASSACHUSETTS, NEVADA, NEW HAMPSHIRE, NEW JERSEY, MORTH CAROLINA, NORTH DAKOTA, OHIO, PENNSYLVANIA, RHODE ISLAND, VERMONT, Attachment: Edward J Rice Asr Dia 9-zo.·,0 lieu l .. VIRGINIA, WASHINGTON, WEST VIRGINIA, WYOMING, AND STATES DESIGNATED IN ITEM JA, AND PUERTO RICO. THE PREMIUM FOR THIS POLICY WILL BE DETERMINED BY OUR MANUALS OF RULES, CONTINUED ON WC-2S Premium Charge Forms Advance Premium Premtum Charge Forms SEE UW7002 Advance Premiur Other Forms SEE UW7002 IEND REASON: EMIUM FOR THIS COVERAGE PART $ 1,075 Endorsement Adjustment Premium $ s Declarations Page supersedes and replaces any precedln9 X maratlons page bearlng the same poncy number for this poUcy -lod (COUNTERSSNED BY ALTHORIZED REPRESENTATIVE) 3-2 (05-951 INSURED COPY · 0 *ILLRItioy: US*:Pey-*%» :. POLICY NUMBER: &&,2.-I - 60047405 **2244 WORKERS COMPENSATION AND EMPLOYERS LIAWLWY SUPPLEMENTAL DECLARATIONS 91 Premium Basis Rate Per Estims Total Estimated CONTINUED Annual Remuneratton $100 of Annu Remuneratlon CLASSIFICATIONS, RATES AND RATING PLANS. ALL INFORMATION REQUIRED BELOW Premiu IS SUBJECT TO VERIFICATION AND CHANGE BY AUDIT. LOC# 01 2305 E OLIVE CT STE B SPRINGFIELD. MO 65802-2252 8742 SALESPERSONS OR COLLECTORS-OUTSIDE 8810 CLERICAL OFFICE EMPLOYEES NOC 130,979 .410 52 127.279 .210 - 9807 EMPLOYERS LIABILITY INCREASED LIMITS - 9848 BALANCE TO MIN PREM-EMP LIAB INCR LIM .008 - SECOND INJURY FUND SURCHARGE - 9740 TERRORISM - 0900 EXPENSE CONSTANT - MINIMUM PREMIUM $300 0 3 (01 95) INSURED COPY 0 Ffs./2.2693108?364 9 .©44• ...#*-'I ·: A64,A» PoLICYNUMBER:600-47405-%91*Afib ther Forms FORMS SUPPLEMENTAL DECLARATIONS plicable to the state of Missouri ST1025WC(04-92) ST1034WC(05-07) WORK COMP & EMPLOYERS LIAB INSURANCE POLICY ST1186WC(02-98) A FEW MINUTES NOW CAN SAVE YOU MONEY ST1418 (08-04) WORK PLACE SAFETY POLICYHOLDER NOTICE ST1644 (01-12) MO-UNITED FIRE GROUP-WORK PLACE SAFETY WC0000003(07-11) POLICY WEBSITE STUFFER #C000419(01-01) WORK COMP & EMPLOYERS LIAB INS POLICY 9(2(05-95) PREMIUM DUE DATE END A;C 2S (01-95) WORK COMP DEC dC240406C(08-05) WORK COMP SUPPLEMENTAL DEC 102406013(01-96) MO-EMPLOYER PAID MED END 1C24060213 (07-06) MO-CANCEL & NONRENEW END 10240604(07-99) ' MO-PROP & CASUALTY GUARANTY MO-AMENDATORY END / 70020496 INSURED COPY CD 9.14 ;3Pdaket!Pgit;16j 1. i. h #...·/* '. ·1 /14 de.N,%44 44 ... Ii@38·12*4 ...... MISSOURI DEPARTMENT OF PUBUC SAFETY P.O. Box 749 :ae OFFICE OF THE DIRECTOR Jefferson City, Missouri 65102 AWARD OF CONTRACT Phone: (573) 751-4905 »adeN Program Area: Catalog of Federal Domeslic Assistance (CFDA) #: Victims of Crime Act (VOCA) 16.575 Contractor Name: Christian County, Prosecutor's Office Project Title: Continuing to Bridge the Gap Contract Period: State/Federal Funds Awarded: Contract Number: October 1, 2013 to September 30, 2015 62202.67 2011-VOCA-058-SW Award is hereby made in the amount and for the period shown above to the above-mentioned Contractor. This award is subject to compliance with the general conditions governing grants and contracts, as well as, any attached Certified Assurances. This award is also subject to compliance with all current applicable federal and state laws, regulations and guidelines. The undersigned hereby certify acceptance of the above-described contract on the terms and conditions specifidd or incorporated by reference above and herein, including those stated in the contract application. 7-704-/3 Applicant Alidodz;d Official Date A f. AG-, > plcant Project Director Date This contract shall be in effect for the duration of the contract period stated herein, and funds shall become available on the award date with the signed return of this form to the Missouri Department of Public Safety and the signature of the Authorized Official of the Missouri Department of Public Safety. Authorized Official, MO Department of Public Safety October 1,2013 Award Date . rup#; l ig...r ..... MEPAEKdefghly€* f*Lt:I· I.I......sI J. k./1rt -rl; VOCA CERTIFIED ASSURANCES & SPECIAL CONDITIONS AGENCY NAME: Christian County, Prosecutor's Office PROJECTTITLE: Christian County, Prosecutor's O mee The Subgranteeis subject to compliance with the following assurances: 1. Laws, Orders, Circulars and Regulations: The Subgrantee agrees to comply, and assure that all its subcontractors will comply, with applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; the Victims of Crime , (VOCA) of 1984, 42 U.S.C. 10603 (a)(2) and (b)(1) and (2) and the applicable Program Guidelines and Regulations; the Missc Department of Public Safety VOCA Request for Proposal and Application Packet for the specified contract period; the financial i administrative requirements set forth iii the current edition of the Office of Justice Programs Financial Guide; and all other applica federal and State laws, orders, circulars or regulations as they pertain to the use of VOCA anci match funds. 2. Services to Victims or Domestic and/or Sexual Violence and their children: The Subgrantee, if providing services to victims domestic and/or sexual violence and their children through this contracts shall comply with the service standards and guidelines set forth the Missouri Coalition Against Domestic and Sexual Violence Service Standards and Guidelines for Domestic Violence Programs and - CD Sexual Violence Programs, as thcy relate to the provision ofservices required herein. E 3. Services to All Other Victinis of Crime: The Subgrantee, if not primarily providing services to victims of domestic and/or sex S violence through this contract, shall comply with the program standards and guidelines set forth by the Missouri Department of Pul E Safety Crime Victim Services Unit Program Standards and Guidelines, as they. relate to the provision of services required herein. E 4. Civil Riglits information: The Subgrantee agrees to collect and maintain information on race, sex, national origin, age, and disabilit) 1 recipients of assistance, where such information is voluntarily furnished by those receiving assistance. , 5. Coordination of activities: The Subgrantee shall fully coordinate all activities in the performance of the project with those of i Missouri Department ofrublic Safety, Office of the Director. 6. Non-Supplantation: The Subgrantee assures that federal VOCA funds made available will not be used to supplant state and local fur ; but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for the activitie: f this project. 1 7. Data Collection: The Subgrantee assures that it shall maintain such data and information and submit such reports, in such form, at m times, and containing such information as the Missouri Department of Public Safely, Office of the Director, may require. This inc!u any additional information that may be necessary in follow-up to monitoring and/or audit issues, and in response to requests from Department of Justice, Office ofJustice Programs. 8. Access to Records: The Subgrantee authorizes the Missouri Department of Public Safety and/or the Office for Victims of Crime anc i the Office of the Comptroller, and its representatives, access to and the right to examine all records, books, paper or documents relate, 1 the VOCA grant, 1 9. Equal Employment Opportunity Program: The Subgrantee assures that, if required to formulate an Equal Employment Opportul Program (EEOP) in accordance with 28 CFR 42.301 et.seq., it will submit a certification to the Missouri Department of Public Safety it has a current EEOP on file that meets the requirements therein. 10. Drug-Free Workplace Act of 1988: The Subgrantee assures that it will comply, and all its subcontractors will comply, with the Dr Free Workplace Act of 1988. The Law further requires that al! individual contractors and grant recipients, regardless of do amount/value of the contract or grant, comply with the Law. 11. Discrimination Prohibited: The Subgrantee assures that it will comply, and at! its subcontractors will comply, with the n discrimination requirements orthe Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or the Victim: Crime Act (as applicable) which prohibits discrimination in federally funded programs on the basis of race, color, national origin, reliE or sex; Title VI of the Civil Rights Act of 1964, as amended which prohibits discrimination on the basis of race, color, or nation or. (includes limited English proficiency - LEP) in federally funded programs; Section 504 of the Rehabilitation Act of 1973, as amen which prohibits discrimination in federally funded programs on the basis of disability; Subtitte A, Title It ofthe Americans with Disabi Act (ADA) (1990) which prohibits discrimination on the basis of disability; Title IX of the Education Amendments of 1972 wi prohibits discrimination in federally funded programs on the basis of sex; the Age Discrimination Act of 1975- which prohi discrimination in federally funded programs on the basis of age; Department of Justice Non-Discrimination Regulations, 28 CFR Part Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination 28 CFR Part 35 and Part 39. 9*PacketkPO>187% 311* 1 12'1 41-4 n > Tile Subgrantee assures that, in the event a federal or state court or federal or state administrative agency makes a finding of discriminati- after a due process hearing on the grounds ofrace, color, religion, national origin (including limited English proficiency), age, disability sex against a recipient of funds, the recipient will forward a copy of the finding to the O ffice of Civil Rights (OCR) of the Office of Justi Programs, U.S. Department ofJustice. 12. Limited English proficiency (LEP): The Subgrantee assures that, in accordance with Department of Justice Guidance pertaining to T VI of tile Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to prov meaningful access to their programs and activities for persons with·limited English proficiency (LEP). "Meaningful access" will generi involve some combination oforal interpretation services and written translation of vital documents, 13. Faith-based Orgnnizations: Such organizations applying for and receiving federal funds must ensure that services are offered to crime victims without regard to religious affiliation, that federal funds are not used for inherently religious activities - that these activit must be held separately from the federally funded activities and that the receipt of services is not contingent upon participation i· religious activity or event. 14. Audit Requirement: An audit is required for the Agency fiscal year when FEDERAL financial assistance (which consists of ALL fu: received the Federal Government or federal funds passed through state agencies), of $500,000 or more is expended by the applic agency. 1 f an audit is required, applicant assures that such audit will be submitted to the MO Dept. of Public Safely, Office of the Direc If applicant receives multiple grants through the MO Dept. of Public Safety and a current audit has already been submitted, a letter fr applicant with the corresponding audit dates can be submitted in lieu of a copy of the audit. 9 E 15. Timesheets Requirement: The applicant assures that, ali project personnel funded through the VOCA grant (fedcral or local funds) 1 8 maintain timesheets that detail 100% of their time along with the activities/services provided. These timesheets must be provided to E '8 1]ersound upon request. 16; Claims that are Late: All expenses must be submitted within 60 days of expense. 2 Ifthe claim is 60 days late, then the agency will receive a letter stating if claims are not brought up to, current within the next 30 days tl will lose expenses for the first month the claim was late. C 17. Claims with Errors: n) After negotiating a claim three (3) times the claim will bc withdrawn, if it is submitted again with errors the Program Rep will withdi * (7 the claim and send a certified letter to the ED and Board. ::. b) If nothing is done after contacting the Board then the withdrawn claim expenses will not be reimbursed. 18. Historic Preservation Act: Subgrantees must be incompliance with the National Historic Preservation Act (16 USC 470) stating that j must consult the State Historic Preservation Officer to identify protected properties and agree to avoid or mitigate adverse effects to st g properties. - CD 19. Fair Labor Standards Act: Att recipients of federal funds will comply with the minimum wage and maximum hours provisions of o Federal Fair Labor Standards Act. 2 .. 20. Client-Counselor Confidentinlity: The Subgrantee assures that they will maintain confidentiality of client-counselor information ' required by state and federal law E € 21. Confidentiality of Resea rch Information: The Subgrantee assures that except as otherwise provided by federal law, they shall not ust 2 reveal any research or statistical information furnished under this program by any person identifiable to any specific private person for i < purpose other than the purpose for which such information was obtained in accordance with VOCA. Such information, and any copj such information shall be immune from legal process and shall not, without the consent of the person furnishing such information, admitted as evidence or used for any purpose in any action, suit, or other judicial, legislative, or administrative proceeding. See Sect 1407(d) of VOCA codified at 42 U,S.C. 10604. 22. Injury or Damage: The Subgrantee agrees that they will be responsible for any mid all injury or damage as a result of any sen rendered under the terms and conditions of the contract. In addition to the liability imposed upon the Subgrantee on the account personal injury, bodily injury (including death) or property damage suffered as a result of the Subgrantee's performance under the contr the Subgrantee assumes the obligation to save the Department of Public Safety (DPS) and tile Office of tile Director, including its offic employees and representatives, harmless and to indemnify DPS and the Office of the Director, including its officers, employees : representatives, from every expense, liability or payment arising out of such negligent act, The Subgrantee also agrees to hold DPS ; the Office of the Director, including its officers, employees and representatives, harmless for any negligent act or omission committed any subcontractor or other person employed by or under the supervision of the Subgrantee under the tenns of the contract. 23. Printed Materials: All materials and publications (written, visual, or sound) resulting from award activities shall contain the follow statements: "This project was supported by funding made available through the Victims of Crime Act administered by Missouri Department or Public Surety, Office or the Director." Tile opinions, findings, conclusions, and recommendations expressec this publication/program/exhibition are those ofthe author(s) and do not necessarily reflect the views of the Missouri Department of Public Safety, Office of the Director. %*AR#jiN@*0, 24. Relitionship: Tim Subgrantee agrees that they will represent themselves to be an independent Subgrantee offering such services to Ihe general public and shall not represent themselves or their employees to be employees of the Office of the Director or tile Departmen: Public Safety. Therefore, the Subgrantee shall assume all legal and financial responsibility for taxes, FICA, employee fringe benel woikers' compensation, employee insurance, minimum wage requirements, overtime, etc., and agree to indemnify, save, and hold Oflice of tile Director and the Department of Public Safety, its officers, agents, and employees, harmless from and against, any and all k cost (including attorney fees); and damage ofany kind related to such matters. 25. Law Enforcement Certification: Ifthe Subgrantee is a law enforcement agency, the Subgrantee assures that tile agency is in complia wiEh sections 590.100 to 590.180, RSMo. Section 590.180, subsection 2 states that "any law enforcement agency which employs a pe officer who is not certified as required by sections 590.100 to 590.180 shall not be eligible to receive state or federal funds which wo otherwise be paid to it for purposes of training and certifying peace officers or for other law enforcement, safety or criminal jus purposes." 26. Uniform Crime Reporling and Racial Profiling: 1fthe Subgrantee is a lawenforcement agency, the Subgrantee assures that the age is in compliance with the provisions of Section 43.505, RSMo relating to uniform crime reporting, and Section 590,650, RSMo relatini racial profiling. 27. Intoxication-Related Traffic Offenses: If the Subgrantee is a law enforcement agency, the Subgrantee assures it is in full complia with the provisions of Section 577.005, RSMo relating to the adoption of a written policy to forward arrest information for all intoxicati - related traffic offenses to the central repository as required by section 43.503, RSMo, 0 E .C 0 Ifthe Subgrantee is a county prosecuting attorney or municipal prosecutor, the Subgrantce assures it is in full compliance with the - 0 provisions ofSection 577.005, RSMo relating to the adoption ofa written policy to forward charge information for allintoxication-relat e traffic offenses to the central repository as required by section 43.503, RSMo. g # 28. Code of Professional Ethics: The Subgrantee shall comply with and assures that the program adheres to the Missouri Departmen· E Public Safety Code of Professional Ethics for Victim Service Provider Subgrantees. E 0 29. Victims' Rights Compliance: Tile Subgrantee assures that it will provide the eligible direct victim services, as may be required, set f .. in Missouri's Constitutional Amendment for Victims' Rights and Section 595.209, RSMo. CThese eligible direct victim services do F include general witness assistance). 30. Criminal Activity: The Subgrantee assures that they will formally report to the Missouri Department of Public Safely within 48 hour. E notification that a Department of Public Safety grant-funded individual is arrested for or formally charged with a misdemeanor or fel Z regardless if the criminal offense is related to the indivi dual's employment. The Department of Public Safety reserves the right to susp Z or terminate grant funding pending the adjudication ofthe criminal offense. 26 The Subgrantee shall not make false statements or claims in connection with any Office of Justice Programs or DPS state funded grant. g The result ofsuch false statements or claims includes fines, imprisonment, and debarment from participating in state and federal grants · > contract, and/or other remedy by law. The Subgrantee must promptly refer to the Department ofJustice, Office ofinspector General anc u the Missouri DPS any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has eitl Z E 1. Submitted n ralse claim for grant funds under the False CInims Act or € 2. Committed n criminal or civil violation of laws pertaining to fraud, connict of interests bribery, gratuity, or similar misconduct involving grant funds :. t.#*--'6&i.·lt)¥94¢x4:. «a#// g :iw.nu 31. Lobbying: Subgrantee understands and agrees that it cannot use any federal or state funds, either directly or indirectly, in support of #1,•· enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government. Applicants for DPS awards with total costs expected to exceed $100,000 are required to certify that (1) they have not made, and wi: not make, such a prohibited payment, (2) they will be responsible for reporting the use ofnon-appropriated funds for such purposes and (3) they will include these requirements in consortium agreements and contracts under grants that will exceed $100,000 and ob necessary certifications from those consortium participants and contractors. The signature of the authorized organizational official on the application serves as the required certification of compliance for the applicant organization. DPS appropriated funds may not be used to pay the salary or expenses of an employee of a grantee, consorti participant, or contractor or those of an agent related to any activity designed to influence legislation or appropriations pending beR Congress or any State legislature, 32. Texting Willie Driving: Pursuant to Executive Order !3513, "Federal Leadership on Reducing Text Messaging While Driving," 74 F Reg. 51225 (October 1, 2009), the Department encourages sub-recipients to adopt and enforce policies banning employees from · messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety poli, and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 33. Reitewal: An award o f contract, entered into as a result of this application, shall not bind or purport to bind the Department of Pul ·M Safety for any contractual commitment in excess of tile original contract period contained in such an award of contract, However, E Department of Public Safety shall have the right, at its sole discretion, to renew any such award of contract on a year-to-year basis. Shc 8 the Department of Public Safety exercise its right to renew the contract, the renewal shall be subject to the terms set forth by •0 Department of Public Safely in the documents developed for such renewal. Failure to comply with such terms set forth by the DepartiT w of Public Safety will result in the forfeiture ofsuch a renewal option. 34. Fu nd Availability: It is understood and agreed upon that, in the event funds from state and/or federal sources are not appropriated and 2 continued at an aggregate level sufficient to cover the contract costs, or in the event of a change in fedent or state laws relevant to these i costs, the obligations of each party hereunder shall thereupon be terminated immediately upon receipt of written notice. 35. Debarment, suspension,and other responsibility matters (direct recipient):As required by Executive Order 12549, Debarmentanc C ) Suspensions, and implemented at 28 CFR Part 67, for prospective participants in primary Covered transactions, as defined at 28 CFR P: 2 C 67, Section 67.510 * 1. Tile Applicant certifies that it and its principles: * a) Arc not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a Sta or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not within a three-year period preceding this application been convicted ofor had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or E local) transaction or contract under a public transaction; violation ofFederal or State antitrust statutes or commission of embezzlement, ; theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; r c) Are not presently indicted for or otherwise criminally or civilly charged by agovernmental entity (Federal, State, or Local) with E commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and i d) Have not within a three year period preceding this application had one or more public transactions (Federal, State, or Local) terminati i for cause or default; and 1 2, Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 36. Termination of Award: The Missouri Department of Public Safety, Office of the Director reserves the right to terminate any conti entered into as a result of this application at its sole discretion and without penalty or recourse by giving written notice to tlic Subgran In the event of tennination pursuant to this paragraph, all documents, data, and reports prepared by the Subgrantee under the contract sh at the option of the Missouri Department of Public Safety, become property of the State of Missouri. The Subgrantee shall be entitte, receive just and equitable compensation for that work completed prior to the effective date of termination. In the event that the Missouri Department of Public Safety determines that a Contractor is operating in a manner inconsistent witt the provisions of the application or is failing to comply with the applicable regulations, the Missouri Department of Public Safety may permanently or temporarily terminate the contract. Ifthis occurs, the Contractor has the right to an appeal hearing. In the eve a contract is permanently terminated, the Missouri Department of Public Safety may take action as deemed appropriate to recover any portion of the contract funds remaining or an amount equal to the portion of the contract funds wrongfully used. UMpj/k@EP#112:1)t 37. Annual Performance Report: The Subgrantee agrees 20 provide information on the activities supported and an assessment of the effe-·- that the VOCA victim assistance funds have had on services to crime victims for a one year period October i through September 30. T information will be submitted annually on the DPS "VOCA Annual Performance Report" no later than Octobor 15 ofeach year. The Subgrantee hereby certifies, by signature, acceptance of the terms and conditions specified or incorporated by reference herein, including those stated in the contract application. r/'lt 746 -8 Authorized Oft*ijh // OATE Myroject birector DATE 1%0281izepat221% h.*le·. :-IM.*I.¢ 4>k 2441 'vt N Cld#Mut 7/"M c CMEISTIAN COUNTY Lou Lapaglia 3 Presiding Commissione liiilmitirtaitt-- COMMIMION Bill Barnett 100 W. Clhurdl arcet, 12oom 100 Western Commissioner Ozark Miagouri 65721 Ray Weter Phone: 417-581-2112 • Fax: 417-581-5924 Eastern Commissioner RESOLUTION On this.aday of 193, 2013 we, The County Commissioners of Christian County, hereby adopt this Resolution in supp6rt ofa reinstatement ofthe Use Tax of one and one-half of one percent (1.5%) WHEREAS: The Christian County Commission directs the administration of County Government and; 2 8: WHEREAS: The Christian County Commission sets operating policies, enacts and establishes budgets anc § WHEREAS: The Christian County Commission strives to ensure the smooth flow of services including law enforcement, construction and maintenance of roads and the operations of county offices, z equipment and services and; WHEREAS: Christian County will become a first class county January 1,2015 and; 35 & WHEREAS: The requirement for new positions and greater flexibility of office holders to hire additional g staff will increase the cost of operating county government and; M 3 0 WHEREAS: The one and one-half of one percent (1.596) proposed "Use Tax" will support the Christian Z County Commissioners goal to accommodate the following budgetary needs: 0 a. Required hiring of a HighwayAdministrator or engineer (Section 610.011.1 RSMo) 4 b. Required compensation of the salaries of county officers (50.340 RSMo) CE c. Required increase in amount paid to Prosecuting Attorney's & CircuitAttorney's retirement fund a (Section 56.807 RSMo) d. The County has a one-half cost-share agreement with MoDOT to improve the CC/65 Corridor. In additio I the county will be required to cost-share with Taney County to provide an attorney for the combined Juveni District. f NOW, THEREFORE, BE IT RESOLVED: The Christian County Commission encourages and supports ' the reinstatement of the "Use Tax" as a resource to ensure the continued financial viability of Christian County Government and to enhance public safety. Therefore, we publicly endorse the "Use Tax" and encourage the voters of Christian County to vote in favor of the Proposition. (A Use Tax return shall not be required to be filed by persons whose purchases from out-of-state vendors do not in total excefdtwo thousa d dollars $2,000 in any calendar year]. See Section 144.757 RSMo. 13_ 199 Bill Barnett Ray W¢ter Western Commissioner Presiding Commissioner Eastern Commissioner D Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov I'·04/r-;'.0 4., r possible, extra hours worked during an employee's standard work period (7 day, or 14 day period) shoul ge recovered with hours offduring the same standard work period. For example, working 10 hours on one da) en be offset by working only 6 hours on another day, providing both days are in the same standard work pe * !. Following this suggestion, creates no overtime (compensatory time) liability to the employer and al 'M s Christian County Government to maintain budgetary integrity with respect to compensation. Z E PAY SCALE 3 Christian County Government in 2001 adopted a pay scale for each job. The purpose of a pay scale 1 resolve discrepancies of some existing wage levels being above or below appropriate standards. Generally, county wide salary increases will be given at this time, if the county chooses to give increase: r that year to their employees. The annual budget process requires salary changes to be granted only once a,, effective January 1St. For 90 day probationary increases and special circumstances, requests for salary incre g must be submitted in writing to the County Commissioners for Budget approval, prior to submitting informt 1 D to the payroll personnel. (See change of salary procedure) Employee Manual Adopted May 29,2011 Christian County Government Employee Handbook Page 8 (Added Emergency Pay Hours policy 09-26-20t3) OF#kf@,rit)4(3 441**rk" 0 Recording of Work Hours continued from page 6 .... Each record must contain an accurate record of hours worked by the employee during their standard work period (appropriate 7 day or 14 day work period). Records should be submitted to the payroll department b: noon ofthe first regular work day afterthe end ofeach two week cycle. Failure to submit records, on time, improperly completed, or containing inaccurate information, may result in delayed paychecks for everyone, payroll processing must be done on a complete staff basis. The alternative is having the offending employe, not receive a paycheck at all, and being forced to wait another complete pay cycle, before the required corrections can be processed. OVERTIME AND COMPENSATORY TIME 2 Employees of Christian County Government are covered under the Fair Labor Standards Act, as amended at iR interpreted by rulings. This means that all wages must be at least the current minimum wage level and that 1 11 overtime hours worked must be compensated at the required premium rate. As a public employer, Christian County Government may, and has, exercised its option to use Compensatory Time Offin lieu of overtime pi E CD E For overtime purposes, only two factors count; the standard work period and the actual hours worked within < that work period. This means that holiday, vacation, sick or other granted hours paid to any employee are n 5 actual hours worked, and are not considered in determining overtime hours. There are no emergency hours 2 weekend work, nor arcthere any shift differentials. m a. The standard work period for most employees is a 7 day period beginning on Sunday and ending on Saturda 0 consisting of 40 regular hours. Overtime hours for each standard work period are calculated separately. o 10 Employees, with tile "power of arresf' status, have a standard work period of 14 days, with various schedule 3 regular hours. Hours up to 86 for the 14 day period will be paid at straight time. Any time worked over 86, U be banked at time and a half (l hour worked is 1.5 hours banked). M 0 Overtime accrues at a rate ofone and one-half, one overtime hour worked (60 min) equals 90 min of accruec E time. A Compensatory time accrues at a rate of one and one-half, overtime hour (60 min) equals comp time of 90 mi There are maximum Compensatory Hours that may be accrued. For most employees the maximum is 240 h, e .. of compensatory time (which is 160 hours of overtime work). Hours worked beyond this level must be paid 2 the one and one-halfhourly pay rate. For employees with the "power of arresf' status, the maximum is 480 9 hours of compensatory time (which is 320 hours of overtime work). Hours worked beyond this level must b i paid at the one and one-half hourly pay rate. E Compensatory time is earnings ofthe employee. With approval of the Supervisor, it may be taken at the < employee's option. However, the employer may direct the compensatory-time to be used at the employer's discretion, if necessary. Upon the employees separation fi·om Christian County Government, accrued compensatory hours are payable, at the final rate of pay. Upon change of classification, the employee will b, paid for accrued compensatory time at the premium rate. Generally, compensatory time should be used in al least half hour increments, (Februaly 23,2012-corrected Hours tip to 85.5 (should be 86) for the 14 de period) 0 Employee Manual Adopted May 29,2011 Christian County Government Employee Handbook Pago 7 24*#9,94?932251 f I I ' k- I .,- I. I ...4 /502x Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 0 July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, October 3, 2013 9:40 AM The Christian County Courthouse L Convene The meeting was called to order at 9:40 AM by Presiding Commissioner Lou Lapaglia Attendee Name. ., . 2 Title - * ...) Status *· 2 Arrived Lou Lapaglia Presiding Commissioner Present 9:40 AM Ray Weter Eastern Commissioner Absent 9:40 AM Bill Barnett Western Commissioner Present 9:40 AM Kay Brown County Clerk Present 9:40 AM Julia Maples Administrative Assistant Present 9:40 AM Todd Wiesehan Planning and Zoning Administrator Present 9:40 AM II. Agenda Motion/Vote - 9:40 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes, Financials & Levy Certification The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan 0 Planning and Zoning Administrator. The County Commission received no minutes or financials to approve today. The County Clerk said the levies will be certified later today and will be ready for the minutes on Monday. Presiding Commissioner Lou Lapaglia called for a motion to postpone the levy certification to October 7, 2013. RESULT: ADOPTED [UNANIMOUS] AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:45 AM Todd Wiesehan Planning & Development Discussion - Right of Way-Glade Road C-1 The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review a right-of-way deed for Glade Road. (D July Term Thursday, October 3, 2013 940 AM 0 Mr. Wiesehan presented the Right-of-Way Deed for Glade Road to transfer additional right-of-way easement along Glade Road to the Common 1 Road District. The Grantor's are Roger and Carmen Woods. Presiding Commissioner Lou Lapaglia called for a motion to approve the Glade Road Right-of-Way Warranty Deed. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 10:00 AM Sheriff's Department-Joey Kyle & CE Wells Discussion - Security Discussion The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews and County Auditor Sam Yarnell. The County Commission met with Sheriff Kyle and Captain C.E. Wells to discuss the 0 security concerns for the Justice Center and the historic court house. Sheriff Kyle said his first point to explore is what degree of level of security are you seeking to achieve for the historic courthouse and the Justice Center. He said neither this building or the Justice Center were built with security in mind and are inadequate to protect the county employees. Sheriff Kyle said to hire two people for security for the historic court house would be $ 100,000.00 per year. Sheriff Kyle suggested a cost of $ 75,000.00 for materials for items such as ballistic windows on the first floor and locking mechanisms on entrance doors that lock behind the person leaving the building. Sheriff Kyle mentioned having a single entrance way and having crash bars on all the other doors Captain Wells expressed his concern that a person having an issue could be a problem. Mr. Wells suggested having an alarm that goes to E-911 and to the City of Ozark. He also recommended having one way in and out of the building with all other doors having electronic locks for the office holders. Sheriff Kyle said the jailers do not carry a weapon. Sheriff Kyle said the historic court house is not getting the best response from the jailers or the court security. Sheriff Kyle affirmed Mr. Wells suggestion of having a different alarm that sounds in the E-911 department. 3 21Page f July Term Thursday, October 3, 2013 940 AM 3 Western Commissioner Bill Barnett suggested having the City of Ozark police assist with security. Sheriff Kyle said there are problems with the territory authority between the two departments. Captain Cathey said the windows on the court house are not thick enough for the laminate. Treasurer Karen Matthews asked can a office holder that has a Conceal and Carry license carry a gun within the building. Mr. Wells said you can't discriminate against some individuals when policy states that no one can carry inside the building. Presiding Commissioner Lou Lapaglia said he would like to postpone this discussion to January 1, 2014. D Sheriff Kyle said that is fine then he can begin getting bids. Presiding Commissioner Lou Lapaglia called for a motion to suspend this discussion to a future meeting. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett III. Adjournment The meeting was closed at 10:40 AM The scheduled agenda for Monday, October 3, 2013 was completed and the Commission adjourned and will reconvene Monday, October 7, 2013 . 3 i'L ..:1/IR **k3*d' Hof:'zoi€Mkg* Er#itup----4----- - 12 i M .b •"r. ·4*-, N cEkpWw.&*NCY E (TRWaKA .lk, 0 I /9/ 1, 2..BEARM., t#*d·,*€ *p\/18, pir.,9.6*·+" ''. .,Lik. 30 y,r. . priv- ,.' .te.'%'1;t.U t'....9.4.2 021·19*liu . <..,+,I.9*231* "JJ"' , 1 i. BRANDO Iq; R·&CARLA"t: - 1144mgoa#f*g@,ayj 12112900080001803 -#020#t-beal004. u b '11 E -limIVA)--i.,iii#1**ir.4 Rilihia: fl mi Joi r i,129@AP.OARQ[„11122/Jaw *¢®MAS' E & IMARY •111' *V·('11 Ii*0290989990'W#ggl'* -COMMON ONE 3 4:ail#acketlegy 11•' wh/44)99,09-r+ 4-8 /4 u:,2 46.'+A. k . f .,4; .46,1 4 %4322:alliby .. 0 EXHIBIT "i. 9, REGARDING GLADE ROAD A ritht-of-way for a county road described as beginning at the Northeast corner ofthe Southeast Quarter ofthe Southwest Quarter (SE1/4 SWIM) of Section 4, Township 27N, Range 20W, Christian County, Missouri; thence along the East line ofsaid Southeast Quarter ofthe Southwest Quarter S01°03'03"E 449.56 feet; thence S89001'26"W 27.00 feet; thence N00°40'06"W 449.57 feet; thence N89001'26"E 24.00 feet to the point of beginning. 3 « I 0* '/ 4#. 4*»47 "J2 P : ly:. 41%899ket>Rg-·1 2 Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, October 7, 2013 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Attendee Name + Title Status· ' l Arrived Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norrna Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present IL · Agenda Motion/Vote - 8:55 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. 3) There were no minutes or financials to approve. Motion/Vote - 9:00 AM Building Code Commission Appointment - Reappointment's-Jim Roller, Scott Reid, Kent Mills The meeting was attended by Commission Secretary Cheryl Mitchell. Commissioner Lapaglia entertained the motion to re-appoint Jim Roller, Scott Reid and Kent Mills to the Building Code Commission. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 9:02 AM The meeting is adjourned until 8:00 a.m. on October 10, 2013. October Term Monday, October 7,2013 8:55 AM 0 0%.4/6-1+L Presiding Commissioner Lou Lapaglia h.14 Eastern Comrprissioner Ray Weter T\,# D \.)fa Western Commissioner Bill Barnett 0 -2 i Pagi 4 1 CHI216TIAN COUNTY- Lou Lapaglia 1 1.01'11116 '-VIUUU.O.VUL,4 COMMI66ION BilI Barnett liu- _- 100 W. Chuid Etreet, Iloom 100 Western Commissioner ely-. Ozark Miagari 65721 Ray Weter Phone: 417-5814112 •Fax: 417-5815924 Eastern Commissioner October 7, 2013 Scott Reid P. 0. Box 1 141 Ozark, MO 65721 ar Scott, The Christian County Commission wishes to confirm your reappointment to the Christian County Building Code Commission. Your new term will expire September 2015. We appreciate your willingness to help develop our building codes for Christian County, and to sit on the Board of Appeals. Sincerely, 046 0 15 'L Lou LApaglia-Presi ommissioner QU D 'Le DoNDE|7 Bill Barnett-Western Commissioner )1 Ray Weter-Eas ommissiontr Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper U Nn__ -. U CHEISTIAN COUNTY- Lou Lapaglia 31 Presiding Commissioner COMMI66ION BilI Barnett --- f 'VlUU!1.W *f 9 Western Commissioner 100 W. Churth arect, Qoom 100 Omrk Miagari 65721 Ray Weter Phone: 417-581-2112 •Fax: 417-5815924 Eastern Commissioner October 7, 2013 Jim Roller 1353 Stoneridge Road Sparta, MO 65753 Pir Jim, L. 7 The Christian. County Commission wishes to confirm your reappointment to the Christian County Building Code Commission. Your new term will expire September 2015. We appreciate your willingness to help develop our building codes for Christian County, and to sit on the Board of Appeals. Sincerely, f r OLd-/ CAa- jou hapaglia-Pre$id sioner 0 8.29.46 0,\£17.- Bill Barnett-Western Commissioner 4 034 Ray Weter-Etern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper ../ r CHEISTIAN COUNTY Lou Lapaglia Presiding Commissioner COMMI66ION Bill Barnett Western Commissioner 100 W. Churd Nrect, Doom 100 Ozark Mi&gotri 65721 Ray Weter Phone: 417-581-2112 • Fax: 417-581·5924 Eastern Commissioner October 7, 2013 Kent Mills 1895 N. Monet Road Nixa, MO 65714 ,@@ar Kent, The Christian County Commission wishes to confirm your reappointment to the Christian County Building Code Commission. Your new term will expire September 2015. We appreciate your willingness to help develop our building codes for Christian County, and to sit on the Board of Appeals. Sincerely, U,- 4 Commissioner 0 L 0 b al? Sbo»(Q, Bill Barnett-W 89 A-- ,==t. Ray Weter*astern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 4 Printed on Recycled Paper Christian County Commission 100 West Church St, Room 100 ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Wednesday, October 9, 2013 2:00 PM The Christian County Courthouse L Convene The meeting was called to order at 2:00 PM by Presiding Commissioner Lou Lapaglia Attendee Name 47,1 0 . 9-70' -Tit|' 9 .' f k. .Status Arfivad _ I Lou Lapaglia Presiding Commissioner Present 2:00 PM Ray Weter Eastern Commissioner Present 2:00 PM Bill Barnett Western Commissioner Present 2:00 PM Kay Brown County Clerk Present 2:00 PM Julia Maples Administrative Assistant Present 2:00 PM II. Agenda Motion/Vote - 2:00 PM Christian County Commission Hearing - Budget Study Hearing The meeting was attended by Commission Secretary Julia Maples, Common 1 Road District Supervisor Richard Teague, Todd Wiesehan Planning and Zoning Administrator and Holly Burnette Benefits Administrator. The County Commission met with County Auditor Sam Yarnell to review the various county budgets. County Auditor Yarnell presented the budget for the Juvenile Office which shows an increase of costs to cover having a part time attorney on staff. Terri Goodall said she feels comfortable speaking with Judge Orr to utilize the unused portion of his budget for approximately $ 10,000.00 to offset set expenses. Ms. Goodall said they are considering hiring Joanna Billingsley as the staff attorney. However, the back-up attorney may be difficult to find since their services could be a conflict of interest should they be defending the opposing side in court. Terri Goodall said she reduced some of the line items and added $ 37,000.00 for the court ordered attorney. Eastern Commissioner Ray Weter noted the counseling money will cease. Terri Goodall said there will be an increase to cover mileage and training for the staff attorney and for travel to the non-resident county. U \.2. October Term Wednesday, October g, 2013 2:00 PM The Commission signed the preliminary budget for the Juvenile Office. Next the County Auditor Sam Yamell presented the preliminary budget for General Revenue which includes the revenues and expenditures for General Revenue which includes the 2014 projected sales tax revenue. Presiding Commissioner Lou Lapaglia said he wants to look at bringing all the county employees that are making $ 10.00 or less to raise their wages to $ 10.50 per hour and those making $ 10.50 will increase to $ 11.00 to bring them to the minimum amount set in the County Matrix. The total cost of the increases will be $ 12,500.00. Presiding Commissioner Lou Lapaglia said there are seven to eight employees that are below the minimum wage of $ 10.00 per hour. Eastern Commissioner Ray Weter said he wants to bring a current part time employee of the Common 1 Road District to a full time position. County Auditor Yarnell asked to have Holly Burnette provide her the information for those individuals to include in those individual office's budget. The County Commission signed the preliminary budget for the General Revenue budget. Next the County Auditor distributed the County Commissioner's budget for review. County Auditor Yarnell noted Commission Secretary Cheryl Mitchell is increasing to $ 11.00 per hour. Presiding Commissioner Lou Lapaglia said we have no long term debt except for the monthly bills. County Auditor Sam Yarnell said the only thing she sees as an additional expense to the budget is the possible safe room. Presiding Commissioner Lou Lapaglia said we are concerned for the Smryna Bridge costs. 21Page 1 9 4 0 October Term Wednesday, October 9, 2013 2:00 PM Eastern Commissioner Ray Weter commented on the increased insurance costs. Presiding Commissioner Lou Lapaglia said insurance costs have increased for the past two years. County Auditor Sam Yarnell said the worker's comp figure is an approximate number. , The Commissioners signed the preliminary budget for the Commission County Auditor Sam Yarnell said the Building Bond Retirement sales tax number shows a decrease in the amount of interest. Presiding Commissioner Lou Lapaglia said we recently pulled $ 325,000.00 from Building Bond to cover the Sheriff's expenses but in 2015 the building will be paid off. The maximum that we can expend to the Sheriff is $ 725,000.00. The Commissioners signed 0 the tentative Building Bond budget. County Auditor Sam Yarnell presented the custodian budget for both buildings and the recycle department which is mostly wages. The Commission signed off on the tentative custodian and recycle budget. County Auditor Sam Yarnell presented the Auditor's budget which has remained the same except for work comp and health insurance anticipated increases. The Commissioners signed the County Auditor's budget. County Auditor Sam Yarnell noted the revenue collected for marriage licenses go to the Family Violence Center per statute. County Auditor Sam Yarnell presented the Public Administrator's budget which showed an increase in office expense. The Commission signed off on the Public Administrator's budget. County Auditor Yarnell presented the Bridge Budget and asked should a line item be D given for the repair of Smyrna Bridge of $ 300,000.00. 31Page 0 October Term Wednesday, October 9, 2013 2:00 PM County Auditor Yarnell presented the sales tax budget that is dispersed out to the special road districts and the cities in the amount of $ 3,164,000.00. The Commissioners did not sign off on the sales tax budget. County Auditor Yarnell presented the Planning and Zoning Department budget. County Auditor Yarnell presented the budget for the Common 1 Road District. Eastern Commissioner Ray Weter said there will be an increase of 12 percent for insurance. In addition to a change from part time to full time for Danny Thompson to serve as designated for sign duty. It is our year to pay Jason Stutesman's salary. County Auditor Yarnell said the Road Engineer/Surveyor will be paid 50 percent from Common 1 and Common 2 Road Districts. D III. Adjournment The meeting was closed at 4:20 PM The scheduled agenda for Wednesday, October 9, 2013, was completed and the Commission adjourned and will reconvene Thursday, October 10, 2013. Presiding Commislidd er, Lou Lapaglia 1994 li-41 Eastern Cctnmissioner, Ray Weter 8,12 10}=\ Western Commissioner, Bill Barnett 3 41Page 8 3:36.1- ...:•e 1,*3}Z.'lial e 1 2012 2012 2013 2013 2014 Actual Approved Actual Approved Requestec 101-150-200 Juvenile Office salaries 77,151.83 81,300.00 - 82,400.00 82,420.Of 101-150-300 Equipment 3,227.52 3,600.00 - 1,800.00 2,400.0[ 101-150-400 Juvenile Transport 300.00 - 300.00 101-150-405 Mileage & Training 2,596.52 2,700.00 - 2,700.00 3,900.0[ 101-150-410 Professional Dues 387.00 360.00 - 360.00 420.0( 101-150-415 Training & Lodging - 2,400.00 3,600.0( 101-150-425 Office Expense/Supplies 4,190.74 4,500.00 - 4,500.00 4,500.0( 101-150-435 Phone 7,974.38 6,000.00 - 6,000.00 6,600.0( 101-150-440 Postage 549.28 1,200.00 - 1,200,00 1,800.0( 101-150-445 Repairs & Maintenance 161.90 - 1,800.00 1,800.Of -6 101-150-450 Attorney Fees 3,678.99 7,800.00 - 9,000.00 37,200.0[.9 101-150-455 Court Fees 4,035.82 3,900.00 - 3,900.00 5,100.0( 101-150-459 Girl Talk Grant 6,240.00 10,500.00 -_ 10,500.00 10,500.0[ c 101-150-460 Juvenile Detention Fund 49,562.76 49,581.00 - 83,164.00 83,164.0( ·2 101-150-465 Y.E.S. Scholarships 360.00 300.00 - 300.00 500.0X £ 101-150-470 Counseling 1,529.00 - 1,479.00 . - . 1, 101-150-475 Detention Fund 27,519.00 27,519.00 - 101-150-478 Vehicle Expense 7,072.43 5,720.00 - 9,000.00 101-150-480 Miscellaneous 1,351.66 2,700.00 - 2,400.00 101-150-500 Employers FICA & Medicare 5,743.82 6,220.00 - 6,300.00 101-150-510 Retirement 10,772.59 11,300.00 - 11,100.00 101-150-520 Insurance 12,048.00 12,048.00 - 13,008.00 101-150-530 Workers Compensation 2,638.37 2,800.00 - 3,200.00 101-150-540 SUTA - unemployment 1,085.32 1,300.00 - 1,020.00 TOTAL EXPENDITURES 228,347.93 243,177.00 - 257,831.00 289,887.0{ 44 lu b f> :.2 € ..sm:>· »M'.'A·lt .' 10/8/2013 8:58 AM 14 1*Packetipa..6 4 5 40• i.%%.•?ti•:44-4# t *q,hZ +*li'1&,Ii!19$ ClirlsUan County Courthouse BUDGET REQUEST FOR REVENUE For the Nine Months Ending September 30,2013 PERIOD REQUESTED TO DATE YEAR TO DATE · 2014 BUDGET ACTUAL ACTUAL ANNUAL REMAiNING BUDGET BUDGET % FUND BALANCE $3,207,173.16 $3,207,173.16 0.00% REVENUES SURTAX 0.01 46.445.35 44,700.00 (3.90%) 46, 00 0 - 44,0 ·E j ro tkLES TAX REVENUE 365,391.03 2,373,475,42 3,000,000.00 20.88% 2.01 ..,; : c"-3 3 3, lt,t * -• CHILD SUPPORT REIMBURSE 624.10 22.48% 20 21 1,550.38 2,000.00 ,DEUNQUENT TAX FEES 1,975.08 22,530.24 16,000.00 40.8196) 30,00 0 30,0 fj LEMERGENCY MANAGE GRANT 18,421.19 28,000.00 34.21% 34 000 So, 03) L 2 0 5, 09 0 62 51, Bo CCROADSTUDY-ARRAGRA 9,153,44 109,183.12 400,000.00 72.70% ve EMA - CITIZENS CORP 655.77 10,000.00 93.44% -CDC 4 85 JUVENILE 725.00 12,374.96 12,000.00 (3.12%) -4 5 3 3 1 € 0 2 ' & VOCAGRANT 2,547.41 22,774.93 30,000.00 24.08% 3/400 21, l N, OTHER GRANTS 4,117.66 15,000.00 72.55% 5.933 6,6 9 0 PAYMENT tN LIEU OF TAXES 63,033.00 55,000.00 I14.61%) 1 9 1 (1 .-3 Le 0, L 0 ' ASSOCIATE DIVISION I FEES 35.00 75.00 120.00 37.50% 100 1 3 tASSO CMTE DMS I ON 11 FEE S 1,113.00 9,114.00 10,000.DO 8.86% 12,0 99 U.1 133 0 CABLE FRANCHISE FEES 38,358.07 55,000.00 30.26% - 1.333 51, C P 17.84% I, .:) : 3.3.'3 1< 1 / CIRCUIT CLERK FEES 6,396,60 59,153,93 72,000.00 COLLECTOR COMMISSIONS & 19,327.97 849,519.61 975,000.00 12.87% 1}001 COUNTYCLERKFEES 4,595.70 7,000.00 34.35% 6,060 6,l 7 PLANNING &ZONING FEES 675.00 9,223.24 16,000.00 42.35% AC 9 PUBLIC ADMINISTRATOR FEE 1,832.50 17,043.57 40,000.00 57.39% 241 2 'RECORDER OF DEEDS FEES 34,502.70 312,314.10 389,700.00 19.86% 40130.3 ROD, 0 10/08/13 07:57 AM B & 4 $1?49!{4tle:gli7·> gli f 61 '4r 24727*Al.4 11·£+ «,t=**d 0 Christian County Courthouse BUDGET REQUEST FOR REVENUE For the Nine Months Ending September 30,2013 PERIOD REQUESTED TO DATE YEAR TO DATE 2014 BUDGET ACTUAL ACTUAL ANNUAL REMAtNING BUDGET BUDGET % CIVIL PROCESS FEES $5,979.30 $27,610,84 $63,700.00 56.65% 2/4.9 9.9 01,002 , u,> 1.6 :40 520 3 0,60 INTEREST 1,086.04 40,761.22 60,000.00 32.06% COLLECTOR TMF REIMBURS 31,000.00 30,000.00 (3.33%) + 310.4 ELECTION COSTS REIMBURS 2,343.44 5,000.00 53.13% to,buo 13,50, 17 -- EXPENSE REIMBURSEMENT 5,074.56 15.076.70 20,000.00 24.62% <*>,DOJ 20,0 HEALTH DEPART. CONTRACT 1,500,00 13,500.00 18,000.00 25.00% ./.35 D 1%00; INSURANCE REIMBURSEMENT 6,000.00 100.00% ··· O - -O-5 & MISCELLANEOUS 104,415.35 8,400.00 (1,143.04%) 4))) 400£1 I.700. .1 RENTALREVENUE 1,870.00 15,360.00 27,200.00 43.53% 2,5. 100 2% f{ E RECYCLE 820.80 13,119.28 16,800.00 1 1,000 1 -7,00 g 21.91% 0/ -0- & 0 TITLE !11 PROJECTS 89,000.00 100.00% -0- iii TOTAL REVENUES 460,630.54 4,237,146.07 5,521,620.00 23.28% 10/00/13 07:57 AM *Pati¢*21 '1 2%2.-lea b='=IM .fli i*e,«*ie · Clirlstian County Coutthouso BUDGET REQUEST FOR COMMISSIONERS For the Nine Months Ending September 30, 2013 PERIOD REQUESTED TO DATE YEAR TO DATE 2014 BUDGET ACTUAL ACTUAL ANNUAL REMAINING BUDGET BUDGET % EXPENDITURES COMMISSIONERS' SALARY $7,358.12 $69,902.14 $95,655.00 26.92% OL 4,028,02 38,481.55 52,855.00 27.19% 63,ADD COMM OTHER - SALARY MILEAGE&TRAINING 90.00 1,593.38 4,000.00 57.67% DL #w p. r, t,i,11:Iialy ouagers eignea (131/ : Budget Study Hearing) OFFICE EXPENSE 76,93 5,202.81 4,000.00 GO.07%) 1,DOD PHONE 129.17 1,351.11 2,000,00 32.44% r·,le 221.70 500.00 55.66% 0 IL POSTAGE TUDIES FOR CO. IMPROVEM | 2,181,55 95,062.73 476,000.00 80.03% 32.51% 11, 6299 EMPLOYERS FICA & MEDICAR · 802.42 7,673.82 11,370.00 RETIREMENT 1,662.39 15,123.69 21,700.00 30.31% 0 12. 512.00 4,878.00 16,260.00 70.00% Il &26- INSURANCE 173.29 (327.10 600.00 (4.52%) -100 WORKERS COMPENSATION 4621 519.60 540.00 3.78% SUTA- UNEMPLOYMENT TOTAL EXPENDrrURES 17.090.10 240.737.63 685,480.00 64.88% 4* J 40Ut Cal#tic·£4) 9964 jiweU r.-U.1,111,11'. ROE/3 10/08/13 07:35 AM 94*#aE}MfpBF#93 4. t.<< te i.,:it4,1< A* 2493·EE Chilstian Counly Couilhouse BUDGET REQUEST FOR BUILDING BOND RETIREMENT For the Nine Momhs Endlng September 30, 2013 PERIOD TO DATE YEAR TO DATE REQUESTED ACTUAL ACTUAL ANNUAL REMAIMNG 2014 BUDGET BUDGET BUDGET % FUND BALANCE $1,528,576.29 $1,528,576.29 0.00% REVENUES SALES TAX REVENUE . 182,694.49 1,185,74337 1,439,400.00 17.55% 16 92 800 INTEREST 402.27 11,285.33 15,600.00 27.66% (O,000 ? TOTAL REVENUES 183,086.76 1,198,028.70 1,455,000.00 17.65% 151=1 300 EXPENDITURES BANK ADMINISTRATION FEES 1,750.00 3,000.00 41.87% / oc BOND INTEREST 39.381.25 70:000.00 43.74% 46,000 BOND RETIREMENT 925,000.00 925,000.00 0.00% 4000,00 0 <4649'Dod> TOTAL EXPENDITURES 966,131,25 998,000.00 3.19% TRANSFERS TO COLE 22,500.00 n e mou 8. E 447,000.00 825,000.00 45.82% 945 000 NET CHANGE IN FUND BALAN 160,596.78 1,313,473.74 1,160,578.29 (13.17%) 10/08/13 07:33 AM 4Pack2:P,09103,1 *241 late;r 1W/24914./* ",,f, e li a i = N N IiI 2 2 2= 1 let j =le lk, 1 W 9 3 0 0 20 0 CO 90 00 -1424(0 91» P DO 4 -4010 el O O obb 000 69 {D 0 bb 0 0 Nlp OO 00 OP 00 00 400 e €a @Ew p»p 8 & 3 m p p 000 000 64 ·64 60 0 Om r= m a & 21 & p .91 -0, 0 0 Crl 000 O - ppo BO oob 000 (D ..1 111,4 2 ;.r-- 62% at 5i *832; 0 01+ mm 1 1 Al = 1 .pl p F 2 CO 0 coe , 00 e -A 31 p !0 G 0) 0 1 0 0 0 ' *tiiARS£*31>ti '* · 'IU 1$41,16 , ;4*.p - ilrmiril!* f,>:i IeL k G U r> - E__3 - *47;..9192*8716 Chdstlan County Courthouse J BUDGET REQUEST FOR RECYCLE For the Nine Months Ending September 30,2013 PERIOD TO DATE YEAR TO DATE REQUESTED ACTUAL ACTUAL ANNUAL REMAINING 2014 BUDGET BUDGET BUDGET% EXPENDITURES RECYCLE'S SALARY 3,876.63 $34740.80 $50,300.00 26.96% MILEAGE - CAR EXPENSE ' 270.16 2,431.32 4,500,00 0 4 45.97% OFFICE EXPENSE -SUPPLIES 65.19 1,122.18 1,800·00 D k 29.86% PHONE 29.97 289.85 400.00 6 L» 32.54% REPAIRS & MAINTENANCE 75.00 D K. 1,908.86 2,500.00 2385% UTA.rrtEs 532.60 5,247.96 5,600.00 6.29% 1000 EMPLOYERS FICA & MEDICAR 274.33 2,610.53 3,850.00 0 2. 32.19% RETIREMENT 555.99 5,364.18 7,350.00 0 M. 27.02% INSURANCE 542.00 4,878,00 6,500.00 25.00% 41 4.9 D ' 3 WORKERS COMPENSATION 58.66 3.118.12 3,100.00 (0.58%) 3300 SUTA-UNEMPLOYMENT 83.05 7 519.99 540.00 . 3.71% TOTAL EXPENDTURES 6,353.58 64,211.79 86,244.00 25,55% €<6 10/08/13 07:56 AM LlifEERE 38,9 49£+Gle 0 ChrlsUan County Courthouse BUDGET REQUEST FOR AUDITOR For the Nine Monihs Ending September 30,2013 PERIOD REQUESTED TO DATE YEAR TO DATE 2013 BUDGET ACTUAL ACTUAL ANNUAL REMAINING BUDGET BUDGET % EXPENDITURES AUDITOR'S SALARY $3,796.16 $36,063.52 $49.350.00 26.92% MILEAGE & TRAINING 160.00 400.00 60.00% PHONE 8.58 432.59 800.00 45.93% EMPLOYERS FICA & MEDICAR 285.54 2,715.06 3,800,00 28.55% RETIREMENT 554.24 5,285.28 7,200.00 26.87% INSURANCE 271.00 2,439.00 3,252,00 25.00% 36 4 563? WORKERS COMPENSATION 57.62 208.42 175.00 (19.10%) 2254!1 TOTAL EXPENDITURES 4,973.14 47,283.87 64,977.00 27.23% 45,420 0 0 10/08/13 07:28 AM 40*@€Pgai 1 f 6. t 1 *Ellffilib Christian County Courtliouse BUDGET REQUEST FOR FAMILY VIOLENCE For the Nine Months Ending September 30, 2013 PERIOD REQUESTED TO DATE YEAR TO DATEE 2014 BUDGET ACTUAL ACTUAL ANNUAL REMANIING BUDGET BUDGET% FUND BALANCE 0.00% REVENUES RECORDER FEES & FINES 200.00 1,780.00 2,650,00 32.83% *40 O TOTAL REVENUES 200.00 1,780.00 2,650.00 32.83% EXPENDITURES DISBURSEMENT TO FAMILY V 200.00 1,780.00 2,650.00 32.83°/0 £: TOTAL EXPENDITURES 200.00 1,780.00 2,650.00 32,83% NET CHANGE IN FUND BALAN 0.00% 48 10/08/13 07:38 AM ,··v• ®Rete©1§1it it<11. ,f* F 0 Ch[16tjan County Courtliouse BUDGET REQUEST FOR PUBLIC ADMINISTRATOR For the Nlne Monllis Ending September 30, 2013 PERtOD REQUESTED TO DATE YEAR TO DATE , 2014 BUDGET ACTUAL ACTUAL ANNUAL REMAINING BUDGET BUDGET % EXPENDITURES PUBUC ADMIN'S SAtARY 54,076,94 $38,730.93 353,000.00 CXL 26.92% PUB ADM OTHER·SALARY 1.782.48 16,684,19 22,950.00 Oll 27.30% MILEAGE & TRAINING 1,697.39 3,000.00 Q{6 43.42% OFFICE EXPENSE 1,396.10 1,100.00 (26,92%) €00 PHONE 29.08 880.68 1,100.00 000 38.12% POSTAGE 590.75 900.00 33.38% 900 REPAIRS & MAINTENANCE 100.00 100.00% -0- COMPUTER NOFT MAINT 350,00 OL .100.00% EMPLOYERS MCA & MEDICAR 444.15 1,218.95 5,825.00 27.57% RETIREMENT 852.57 8,090,70 11,100.00 27.11% INSURANCE 542.00 4.878,00 6,504.00 7490 25.00% WORKER5 COMPENSATION 88.80 321.04 275.00 (16.74%) .3 50 7 SUTA-UNEMPLOYMENT 34.20 260.04 360.00 27.77. . TOTAL EXPENDITURES 7,830.50 77,557.75 106,564.00 27.22% lot-1925 bP 0 10/08/13 08:17 AM m ·42%24°>Pi$tr,79 :ST,4, 9 c Paa,%tellg*lilt ' t b . @221!la. t< .CI.:.6 4.# ./ ' Christian County Courthouse 0 BUDGET REQUESTFOR BRIDGE For the Nine Monuls Ending September 30, 2013 PERIOD REQUESTED TO DATE YEAR TO DATE 2014 BUDGET ACTUAL ACTUAL ANNUAL REMAINING BUDGET BUDGET % FUND BALANCE $714,638.78 $714,638,78 0.00% REVENUES CART REVENUE 17,447.10 150,074.90 200.000.00 24.96% oDD )060 INTEREST 248.59 6,226.58 9,000.00 30.82% 4000 TOTAL REVENUES 17,695.69 156,404.66 209,000.00 25.17% EXPENDITURES 3 BRIDGE CONSTRUCT & MAIN 76,153.20 500,000,00 84.77% 606,060 EQUIPMENT RENTAL 2,500.00 100,00% 216 00 ROAD STUDY 10,000.00 100.00% 10>DOO TOTAL EXPENDITURES 76,153.20 512,500.00 85.14% NET CHANGE IN FUND BALAN 17,695.69 794,890.24 411,138.78 (93.34%) 4 4 10/09/13 09:15 AM :fRackatcPgu}17, S £ C-€ Cl-Ric- 5-Qf,1 I,OL Mailing Address IRS Form 1099 Mailing Address 169 C. I,·J 64%* 4,1,1 AD 2,1 9. 21)41101- Nt,cr R. b City, State, Zip Code City, State, Zip Code 62 R/WAAC. p r A o. 6 5-977 Spatdogr#li> r.tno. LT-8-0-L Contact Person Email Address , AN# 9'ki Mt &,4 A,(308-e·rrg @ 64 VA-5 +6443< C I £>11-L 0 Phone number Fax number (-417) Est-29*r- (€/-7 \ 960- Fr22_ Authorized gi331157 Date /O/1043 Printed Name Title , 4,94 /sk,-*f-A.- SA·OF S 3 Packet Pg. 8 Vme·- 3 Aaron Robinette From: arobinette@loydselectric.com Sent Thursday, October 10, 2013 7:24 AM To: AROBINETTE@LOYDSELECTRIC.COM Subject: QUOTE #4377130 CC DETENTION CTR QUOTE:4377130 Attachment: 10-10-2013 Bids for Jail Lightning (1320 : Bid Opening-LED Lighting Fixtures) Date & Time: .10/10/13 08:23:49 PO: DETENTION FACILITY Ship Instructions: i Customer #:,267334 Order Date: :09/30/13 Due Date: 09/30/ii Salesperson: AARON ROBINETTE Terms: NET 10¥H OF M6NTH 0 -Sent From- LOYD'S ELECTRIC SUPPLY, INC. 209 SOUTH INGRAM MILL ROAD - SPRINGFIELD MO 65802 PHONE: 417-865-2266 FAX: 417-865-8822 Quoted To: For Shipment To: CHRISTIAN CO ROAD DISTRICT CHRISTIAN CO ROAD DISTRICT 100 W EAO-k-th -§*NA-206 100 W CHURCH ST RM 206 OZARK MO 65721 .OZARK MO 65721 Ord- i Line Qty Item Description I Price UM Total 1 12 LSILXHB3SLED]28450 LSIL XHB3 S LED 128 450 CW UE HM6 WHT 128W LED HI- ;648.000 i E 7776.00 BAY i 2 2 LSILXHB)SLED!76450 XHB3 S LED 176 450 NW UE HM6 WHT W/6'CORD 765.000, E 1530.00 D Merchandise Subtotal 9306.00 Tax, .00 TOTAL 9306.00 1 Packet Pg. CO 6?3 -it'.91::-·m L j The bidder hereby declares understanding, agreement and certification of compliance to provide i items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The bidder further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between · bidder and Christian County. Signature required below confirming understanding of this statement. Attachment: 10-10-2013 dias tor Jall Lightning {132u : MIa opening-Lt=u Lignung rixtures) 1 Doing Business.as (DBA) Name Legal Name ofEntity/Individual Filed with IRS for this Tax ID No. DAYSTAR DISTRIBUTING INC DAYSTARDISTRIBUTING INC Miling Address IRS Form 1099 Mailing Address 1723A South West Bypass 1723A South West Bypass City, State, Zip Code City, State, Zip Code Springfield, MO 65807 Springfield, MO 65807 1 Contact Person Email Address Nathan Beal Nathan@DAYSTAR DISTRIBUTING.COM Phone number Fax number 417-865-9200 417-865-8055 Authorized Signature Date 005/2- - 10/08/13 Printed Name Title Nathan Beal Sales Manager 1 D Packet Pg. 10 'md A 0 COMMERCIAL LIGHTING SPECIALISTS 1723A South West Bypass *Eystar Springfield, MO 65807 PH: 417-865-9200 FAX: 417-865-8055 DISTRIBUTING.IN[ Attn: Christian County Commission RE: LED Lighting Fixture Bid To WhomItMay Concern: Attachment: 10-10-2013 Bids for Jail Lightning (1320 : Bid Opening-LED Lighting Fixtures) Enclosed is a quotations for LED Hibay Lighting. Specifications were provided by the Christian County Commission. Specification sheets are enclosed. This bid is for materials only and includes delivery. Regards, 1 Nathan Beal Sales Manager D Packet Pg. 11 1* 71&23*ET J I 3 COMMERCIAL LIGHTING SPECIAUSTS Quote n,9TwilluTNWS.,MI. 6 Customer No.: CHR4300 1723A S. West Bypass Quote No.: 2195 Springfield, MO 65807 Quote To: Christian County Commisslon Ship To: Christian County Commission 100 W Church St 100 W Church St Room 100 Room 100 Ozark, MO 65721 Ozark, MO 65721 Date Ship Via F.O.B. 1 Terms 10/04/13 DAYSTAR TRUCK Origin I C.O.D. Purchase Order Number Sales Person Required NATHAN 10/04/13 Quantity Item Number Unit Price Amount 12 4G LS-XHB3/S/128/450 LSI LED HIBAY 684.78 8217.36 2 4G LS-XHB3/176M50 LSI LED HIBAY 836.96 1673.92 Quote subtotal 9891.28 Quote total 9891.28 0 Thank You Packet Pg. 12 6,12:3* 4... 44......21 LED HIGH BAY (XHB)) 128 Yossbver LED 1.IGHTING TECHNOLOGY US natent 7,828.456 and US & Int'I. patents pending SMARTTEC™ ENERGY SAVING FEATURES: THERMAL CONTROL - Sensors in 11,0 (Iliver endostre 01*1 optical imit reduce (1#,8 cturent rdien -Alk elavated ambient temperatures Dicreas@ LED temperatures above design limits. ''. r .*r-,1/ INTEGRAL MOTION SENSOR (IMS) -Choice of 2 oplional ilitemalpassive infrared motion sensor activated svitcltng o f luniliaire Ught level eillier 0 or 30% o f powet Hgh level #dit isactivated v,11@nactivilyls sensedintargel zona High liglitlevelis increosed to Illt bright in 1 t..43, 1-2 seconds upon detection Lowlightlevel (0 or30% of powar) is activated vit,n torg,1 zone is obsent of motion activ ity for - 2 mbutes. Upoli inact?,ity, light 18,181 is gracilialy ranyied doim (10-15 sea) tolowlewl to @Howayes lima to a*st. DIMMING (DIM) - Opional 0·10 volt dinning enabled v.ith controls by others Attachment: 10-10-2013 13:as tor Jan LignrnIng 1-1 JZU : Diu Upell,lig-LCL, 1.,wl,uny r,Aiu, uo, Bl·LEVEL SWITCHING {BLS) - Opuonal bidevel svhtching responds to external line voltage signal from separate contoner or sensor (by 01ers). v,iC,low light level decreased to 30% niaxinum drive current. 1?X@ .*gam c-,0,0,1EO,·pe·g EXPECTED LIFE ·Up to 100,000 hotirs. See LS! vab sit# for specific guidance. lighting facts® LES -An may vith 128 LEDs, nlich feature select high-brightiess LEDs in Cool White ARI,ir•clm,US,ODE (5300°10 or Neutal White (4100°K) color ten·perantre, 70 CRI {noninal). DRIVE CURRENT - Available in 350niA and 450 mA Light Output pimen,) Lic . 1J .' 16361 DISTRIBUTIONPERFORMANCE - Syinmellic orasyntmet,ic distribution -1* emciency Watta . .i J_ Jj .if i 176,5. rehctors provide excaptiono! unilonnity aild vellical Uluntination without glard. Optional lium•na*aj·Walt(Efficacy) ° J f·.4 192 diffused lens avoilable to reduce visilility of diodes. 8610>Accurack A . 476 · HOUSING -Housing is die-fomied alinninum. Desigiwd to resist birds and accimulation of st COID,801-glr, de*(Cm and debds. Access panel irovides one-scraw access to dliver mid v.iling comiections. OPTICAL UNIT -Featuling m ultra-slim 1"prome. housing is dle-formed ollnninum with a clear 1.loht Color tempered glass lens. Uilt is water-resistant sealed to on IP67 rating. Patentedintegral sngle c•mt-, c,4, le-wope *cil 5655 (Daylight) blade heat sil* does not trap dit and grimA ensuling cool ruming Mrkmiance overthe lif0 ot the fixture. w/inwlul. | 0.1.1 V.1/10 Diki110'il THE INDUSTRY'S ONLY BREAIHABLE SEAL - Tellon" breather allom superlight IP67 protection 278*f: 1300OK ' .:I'-- ·. '45.E . · i65COK v,lie prevenmig teniperature cycrng tom building lIP internal presalres and vacounls thot can slress optical unit seals alid components. a ./1*-=-9 »1/SWU.UNC01 4.I*.*## - f;„6·*,r.d Fholem% I*St.geiA*·dltI*Il-UtlDUl-t*-#** MOUNTING - Hook and 6· cord (plug not included) or 3/4" pendmi nioutit are available. Fixture vaightless tllan 30 lbs VI:lt w-Oohtinglocti com for tlio Labo,Roacronco Oukle. ELECTRICAL - Avatable v,illt unersal voltage povar stpply (120-277 VAG 50/60 Hz input), 347 lie.6.40. 14=ke KnoN.DDA¥1 11,Ii,Ail, VAC and 480 VAG Two-stage strga protection (inclu(ing separate surge protection bult into , #A,d.INWill X1O,81[1; 138 40 CWUC electroac ddver) meets IEEE (62.41.2-2002. Scenalio 1. Location Categoty C. DRWER - Propdelmy, state-0(4118-Mt SmattTec™ diker t¢clinology provides unsulpassed system e{Nciency, control and protection. LS] con lonents 01·8 Altly encased h pottmg lor 1'65 LIGHT OUTPUT - XHB3128 moisture resisince. Complies rrith EC and FCC standards. 0 01 LEDS L,lns (Nominal) 1 OPERATING TEMPERATURE- 40°C to +10°0 (40¥ 10104'F). AL | WN# C i FINISH - Standard color is vdlite. Finished v.,ith LSI's Dira8®*poliester powder coat process, g 350 IRA | 128 16497 15849 145 2 450!nAq 128 19073 19298 192 WARRANTY - Limited 5·year wananty. LISTING - Ell isted to UL159£ Ul.8750 and otlterUS. alld ilitemational saky standards. 2 350 mA | 128 14131 14453 145 Suaobbfordan,plocaons. PHOTOMETRICS -Appicalon layouts are ava8able upon request * 450 IM 1 128 17021 17741 i 192 Contactighung.apps@isndushies.com 0 1 SHIPPINGWEIGHTS - XHB3 UE 317 480 This product, or selected versions olthis product, meet the standards listed below. 23.6 &2 301 Please consult factory for your specific requirements. Amellcaninnoration 148*, c€ 0 D'jiGN,Il,Wi ' = IP67 RHS ARRA COMPLIA;IT Fundkig Cotivilint Am€,lcan :1,19 :?,ultable tot dalnptocatlms Proled Name r Fixture Type i 08/0293 0 31 13 Aw:k.olnrl./.1=IN,g,krl.},14, Catalog C i LSIINDUSUIES INC. 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O 1, pretiding Commisisinblou Lapaglia - 1 044 Eastern mmissioner Ray Weter 0 £ 110 »NSI Western Commissioner Bill Barnett D 31Page MIRPHY 3 TRACTOR & EQUIPMENT CO. 5087 E BroadwayAve October 16, 2013 Des Moirles, IA 50317-4744 515-263-0055 Mr. Richard Teague PO Box 1 780 Chrisuan Co-east Dodge City, KS 67801-1760 100 W Church Room 206 620-227-3139 Ozark, MO 65721 13033rd Ave. NW Fort Dodge, IA 50501-2257 Dear Richard: 515-576-3184 P.O. Box 460 We are pleased to quote the following for your consideratiob: Gering, NE 69341-0460 308-436-2177 (1) John Deem 772GP Motor Grader, 2012 model w/315 hours, S/N 1DW772GPTCE645493. 3204 S, Engteman Road Grand Island, NE 68803-8621 308-381-0741 The following factory and dealer options are included: P.O. Box 1206 * Electro Hydraulic Controls, Great Bend, KS 67530-1206 620-792-2748 * 9.01 Eng,epa Tier Iv, * Altemator 150 Amp, 8600 NE Palvin Road * Quick Service Group, Kansas City, MO 64161-8300 816-483-5000 * Standard Fuel Lines, * Hydraulic Pump Disconnect, 6100 Arbor Road Lincoln, NE 68517-3211 * Jdlink Ultimate(w/siml) N.a., 402-467-1300 * Chrome Exhaust Stack It4 Eng, * 14'x27'5(1" Mb (8" Cex5/8"), P.O. Box 1013 North Platte, NE 69103-1013 * Crde Inst-nyln/brnz Sd W/d, 308-534-7020 * Moldboard Extension, 2ft Rh, 9751 S.148m Street * English Operator Manual, Omaha, NE 68138-3898 * 14r24 Snow Mich W/ 3pc Rim, 402-894-1899 * Eh Low Cab W/ Windows, * Autoshift Transmission, P.O. Box 5349 Sioux City, !A 51102-5349 * Trans Valve Solenoid Guard, 712-252-2753 * Grease,oil,fuel&cooint 10w30, 1401 S Slate Highway MM * Prem Pos*ont Fab Eh Cntrls, Springfield, MO 65802-7728 * Eh Frt W lau)dmid W 3aux, 417-863-1000 * Eh Place Holder, 1621 NW Gage Blvd. * Front Mounted Scarifier, Topeka, KS 66618 * Rear Hitch And Pin, 785-233-0556 * DIx Lighting Pkg W/led Color, P.O. Box 387 * 1400 Cca Battery, 9,01, Ulysses, KS 67880-0387 * Converter, 25 Amp 24v To 12v, 620-356-1071 * Mirrors, External Heated, P.O. Box 2520 * Lower Front Int WIper/washer, Waterloo, IA 50704-2520 * Radio Am/fm/wb With Cd, 319-235-7085 * * - Charge, 5255 N Deere Road * Rear Camera, Park City, KS 67219-3308 * Circle Drive Slip Clutch, 316-942-1457 * Sunvisor-front Window, Corporate Office: * Rear Retractable Sunshade, * Pedal Decelerator, 5375 N Deere Road * Rh Flip Down Beacon Bracket, Park City, KS 67219-3307 316-945-1015 * Heater Eng Coolant, 120v, * Ether Start Aid, 0 *rew*Ni.t'r:.;i p..0.. .. *. -- *Efa?keg?..4:fi 304'*- 1.01@N * Warranty: Included in machine sale price: Base Warranty is 12 Months with Full Machine Coverage, PLUS Total Machine Extended Service Coverage out to a total of 60 Months or 5,00 Hours, whichever comes first, $200 deductible on non-powertrain failures. Cash Sale Price: $239,200.00 Less Trade Allowance: $47,000.00 Trade unit(s): 2001 Deere 670CH, SN ; Price Complete, Delivered: $192,200.00 We believe the equipment as quoted will exceed your expectations. On behatf of Murphy Trac 1 & Equipment Co., Inc., thank you for the opportunity to quote John Deere machinery. Sincerely, Jason Parker Territory Sales Manager ?2¢25. 4,4 2 13%1'U'*'.4*F 1,2.? -,PacketiP-:151% 0 23:97.•*..Mu# UWAY'c Bet•·9404 .. 0 CHRISTIAN COUNTY 1017 10/17/2013 1:16:18 PM Page 1 Compound Period: Monthly Nominal Annual Rate: 3.300 % CASH FLOWDATA Event Date Amount Number Period End Date Loan 11/01/2013 192,200.00 1 i.l k.- Payment 11/01/2014 68,406.44 3 Annual 11/01/2016 Payment 12/01/2016 1.00 1 AMORTIZATION SCHEDULE - Normal Amortization Date Payment Interest Principal Balance Loan 11/01/2013 192,200.00 2013 Totals 0.00 0.00 0.00 1 11/01/2014 68,406.44 6,439.42 61,967.02 130,232.98 2014 Totals 68,406.44 6,439.42 61,967.02 0 2 11/01/2015 68,406.44 4,363.29 64,043.15 66,189.83 2015 Totals 68,406.44 4,363.29 64,043.15 3 11/01/2016 68,406.44 2,217.61 66,188.83 1.00 4 12/01/2016 1.00 0.00 1.00 0.00 2016 Totals 68,407.44 2,217.61 66,189.83 Grand Totals 205,220.32 13,020.32 192,200.00 ERA@*29%49 . .' '«>*·='39·i g©*_4,2.11;·%'4, «>06'4• eQ»,.ji:- AL.¢,eA'·t .g--,r«.tji?:ffrbiki¥1?j,%:'364529„tip©34*-3*PMY * •1 ,*.u:/tfAn.=AVWAE>·9@44%22.%39*i.fidef'*·€ii., .4.2 rater':i? KO :,4 .9 1, ? ib(A ? 'V:.4 9.... f:'V: -b, : t.'24FirtS:. R:::: .c til.:.40;liaE£&111% 24(fa%%33(f..RrifEORCAft<%4112 - ·- "· '·> '4t: 1 *C A·al>31!1 3'Lt ·J+P·12.·ij,>6.j©.·A : · 't·tJD PR E:*-tey..:%$ .:.7 . V..0 -; -94 N em 2026 E. Phelps Springfield, MO 65802 QUOTE Phone: PCnet 85under FAX: 417-831-1700 QWQQ1734-02 314-558-8424 , Oct 22, 2013 .N. .. Quoted To: 4,. .4 .... CHRISTIAN COUNTY COMMISSION Prepared By: Brandon and Michael ,MO Shawn Oliver United States Inside Sales/Marketing shawn@85under.com 417-831-1700 Phone (417) 831-1700 Fax iMf=«3**C- 10 '" - *77 §00*913' , ®Ek*kls, i#&874:3*5161 IBM V3700 SAN $24,039.00 1 $24,039.00 IBM Storwlze V3700 SAN Array - Serial Attached SCSI (SAS) Controller - RAID Supported - 24 x Total Bays - Gigabit Ethernet - ISCSI - 2U Rack-mountable r.) < 1 1/11 Int!, 11 iii , (12) IBM 1.20 TB 2.5' Internal Hard Drive - SAS - 10000 rpm (2) IBM 10Gb ISCSI - FCoE 2 Port Host Interface Card (4) IBM 5m Fiber Cable (LC) - FIber Optic for Network Device, Storage Equipment - 16.40 ft - LC Male Network (2) IBM 69Y2909 Standard Power Cord - 9.19 ft - NEMA 5-15P 110 V AC - 10 A IBM ServicePac -3 Year Extended Service - 24 x 7 - On-site - Maintenance - Parts & Labor - Physical Service IBM ServicePac Remote Technical Support - 1 Year - Technical - Electronic Service 1]DE 02 : I. I .-/7 n ·25 SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - 50% DEPOSTT AND AUTHORIZED SIGNATURE REQUIRED TO PROCESS ORDERS OF $2,000 OR MORE. ORDER .'aCe DUE UPON DELIVERY OF COMPUTER HARDWARE AND SOFTWARE. LABOR WILL BE BILLED SEPARATELY AND UPON RECEIPT, INSTALATION TIME IS ESTIMATED. ACTUAL 19 BILLED. WE REFER TO THE MANUFACTURER FOR WARRANTY ISSUES UNLESS YOU ARE A PULSE CUSTOMER, IN WHICH CASE, PLEASE CONTACT OUR SERVICE TEAM. i INVOICE AS PROOF OF PURCHASE FOR WARRANTY CLAIMS. YOUR SIGNATURE ON THIS DOCUMENT SIGNIFIES ™AT YOU UNDERSTAND AND AGREE TO THESE TERMS§:foR*Blt4.,,7, Page 1 of 4 Off'f 14#93 64*44·Att- ..1- ' .-gae' ·'*4 -» , '-?·k»• *-=4*AN*Be*., i . . ut;M'44* 10- 21*.MOU.-*,5- 24/·· At. ·• .. : ·.' ·1. : S ·t' 4%21.42zat'.9-2%A YV4/ vr e.•l••:fl//- 1 *ma#tral; .f./..Ul#/femks 0 THIS GRANT and easement shall, stall times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has 0 IMed this aphe day and year first above written. AA _\ 37 STATE OF MISSOURI >SS COUNTYOF.O\n 54tan ) On this 234 day of Dc#ober , 2013, before me personally appeared 141 ko Co·Ce-v- , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. r---AR[mED.CHENG-' NotagO251 6801 i.to Al. E · C.U.Ad..._ 0 Commiallon:d for Ch,litlan County a ry Public 1 My Commlsolon Emplms: Auoust 12, 2018 I len e. b. C k en eu Comm!22.kn*11218111_ , f ri ted Name) My Commission Expires: 8.12. 16 The Christian County Commission hereby accepts the Interest In real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 2*4day of 00/,A, , 2013. 7'90'. . 4-1- QJ Loi nmissioner Ray Wetet, Eastdm Commissioner Lk, #51.m,=- Bill lett, Western Commissioner ari ATTEST: A County dlerk D ' '- -'- - tfPEEI<6**99 I K./'4*4.-*.· J.'0.' K 0 ExHIBIT "A" REGARDING AVEN SPRINGS_ROAD A road right-of-way located in part ofthe Southeast Quarter (SI31/4) of Section 31, Township 273, Range 21Ws Christian County, Missouri, described as commencing at the Southeast comer of said Section 31; thence along the East line thereof NOO°04'16"W 2347.60 feet thence N88°46'26"W 74.93 feet for a true point ofbeginning of said right-of-way; Thence continuingN88°46'26"W 525.07 feet; theme S00°04'16"E 35.00 feet; thence S89°48'51"B 550A3 feet to the West right-of-way of State Highway F; thence along said West right-of-way N44°57'17"W 36.11 feet to the point ofbeginning. D %@if@@8*t >®ti?fi' 1%% 52*&83faitEN#lf#.;W**Rma***ME,0 %=Attl 48*4,4 frUMN¥,41 w·;s'A'W#WB.2&62-A·:' Z... 4.. ':4.47.6 rew:· - gil d%*.*.I 44:47 2434&,4391 ..':124*.... ... .. 1; 1 ••--„„lu•.„ 1.-.W-=U h., 1911,-ul-, vay L.,weu vve ll oprin g rwaa ( 1 jaw : Kignt ot Way-Aven Spring Road C-2)„E m=ZXMP»¥5, DENNIS $11 /r , 1* I ''..ili,... W*721181,li: di I *pt:14#N",$.4, .4 .1* ' 4*:-U ·779*p"' 4,64„.,0.,4214,wk. ..i .. ifreNi4*Ji:1, '' ··.: 4. f'9, · .u-'"41 h.k,9,4. 1*»EM.' ' ::,· f ' /p'Kil"+THL·, · · 84%11 .··3,5.,2,:AF.:4...... ' . ]NOMC!%*2:zr Jmigivis-/4- 24%1.··f·J!·: I . k·, 6*EX,*tifg€ .*2414.. 'i.9.4..2. MR·vhlITE, MICHA.Ei a Juu£11 f.' 5 110932000006006000 .@ 0 1. ...£#Affa; F- A 1,74 Ffip*:45(6'T,7?„:'57=....i,Ta..ir....1.f.: -8. . 4 ;E, Mig!:14!U=DA* JUUial mgole, o F#&,#AA&-a&*KiUP -, 6.4.'- 0§32000006'006601-·-r·* Ailpti'.0 :7 2 .#t. . 14|400090014Ej# ', ·''i:Z' **·,S. ,3: 'I Al#. 1 eAF ". . J¥ . :4..M i [@F'2M#.yPEt·, k . ·· ·. *WHITE.N]ICIAEL&,AILIV.:E 1 f:NRI *22¥1 *01093.2000000006604 ?t *.Wa .M¥ 11 trb·· C 2,9 r ,·JOIAD SR & JAMIGHLEVINS; 4 0 4 831040000009004 9! d COM!10 N 1WO 4 t'23 «11% 7 , 1 e" ,%€>4,1.0., *alte-t:Pgaul 7,1,&'/9,38:WMA" //69. *1&*ii.6ZI? 0 e CHRISTIAN COUNTY PROSECUTING ATTORNEY'S OFFICE AMY J. FrrE, PROSECUTING ATTORNEY Phone: 017) 581-7915 I Fax: (417) 581-7918 www.christiancountyprosecutor. net MEMORANDUM OF UNDERSTANDING The following is a Memorandum of Understanding (MOU) entered into between the Christian County Prosecuting Attorney's office and the Christian County Sheriff's office. This MOU pertains to the joint employment of an investigator/system administrator. The offices agree joint employment of an investigator/system administrator is mutually beneficial to both offices. The offices agree: Investigator/System Administrator duties and qualifications: The investigator/system administrator will serve as a liaison between the CCPA and CCSO. The investigator/system administrator will serve as a liaison with the various Christian County law enforcement agencies, The investigator/system administrator will be and maintain POST certification. The investigator/system administrator will be and maintain firearm qualifications and be able to lawfully carry a firearm. The investigator/syitem administrator will work independently, be time efficient, able to manage numerous projects at one time, Ibe a self-starter and a team player. 3 The investigator/system administrator will be commissioned and maintain a commission as a Christian County deputy. The investigator/system administrator will serve subpoenas on pending criminal cases for the prosecuting attorney's office (thus elevating the need for another deputy in the CCSO to do so), as needed transport victims and witnesses to and from related criminal court proceedings and meetings at the CCPA office. The investigator/system administrator will accompany the PA and APAs if meeting with victims and witnesses outside the PA office or visiting a crime scene. The investigator/system administrator will be and maintain MULES certification so can run criminal histories. The investigator/system administrator will order certified priors. The investigator/system administrator will request evidence as needed from the various Christian County law enforcement agencies. The investigator/system administrator will manage and maintain servers and network environment (Microsoft Exchange and SQL Server), set up and maintain computer workstations, merge document and reports for the PA case management system, create reports from the Sheriff's computer system regarding crime patterns, crime analysis and any related criminal trending data collation and other information as requested. The investigator/system administrator will have a minimum of three (3) years law enfbrcement experience and preferably experience as an investigator in a prosecuting attorney's office. The investigator/system administrator will have Microsoft system administrator and networking experience 110 W. Elm, Room 109 I Christian County Courthouse i Ozark, MO 65721 #.*' *....# .Il.· 4*Pdcketregkd244 .*6*4,/m;dr.-- -I£. **Ritif 0 Fuither it is agreed: The CCSO will supply a laptop. The CCSO will supply and maintain a car. The CCSO will provide all firearm supplies consistent with what is supplied to other deputies in the department. The CCSO will provide or make available all necessary training for firearms qualification. The CCSO will provide or make available all necessary training for POST certification. The CCPA will pay for all the gas for the car. The CCPA will supply the office space. The CCPA's budget will provide for 100% of the salary and benefits. While it was originally agreed there will be a split of the salary and benefits do to tile logistics of such an agreement it was determined with the input ofthe county commission that 100% ofthe salary and benefits will come from the CCPA budget. The CCPA will have 100% administrative control with the understanding all hiring, disciplinaiy and termination actions shall be jointly decided by the Sheriff and Prosecuting Attorney. The CCSO will have 25% operational control and the CCPA will have 75% operational control. Both the CCPA and the CCSO will conduct a job evaluation not less than once annually. These evaluations will be maintained separately by each office in its personnel records. Both the CCPA and tile CCSO will maintain personnel records for the investigator/system administrator The Sheriff and Prosecuting Attorney will meet either formally or informally not tess than every 6 months to review and discuss the joint employment. This MOU will be valid through the 2014 calendar year. SO AGREED: Cllristian CoyAty Sheriff DATE/ ' n /6/ p.-4-/ 9 o <3 Fits /1 // / DA¥E // cidistian 4ptnb/#r,Auting Attorney :$1'/H.•4:,0„*%2'95;87:K'*t -5 *PMP.acket,Rgtili3#b, 61,§:$itit=....,al i. B,£:6 ..4.0.* 1 GE#i#.ap·4?49 a ./8/0 0 0 0 0 0)0 0 10 00 0 0) c C> O 0 tohh·04· CO ON -O OOLO©obto ejoleuee 9 slgeues d N mi ©cird tr; d e d <•i d 0 N e 0 * e N (9 01 N r o h O e 0 4-0 0 ID C! 00 t-(9 0 al (0 CV 0 fi 000 Fl 4.0 ©01 r-NOOCON to IN h torn e C) mome m W o %00'101<.04.1<.d'Arrerrih 0 CHRISTIAN COUNTY, MO2014 BUDGETGENERAL REVENUE FUNDAPPROPRIATIONS BY ORGANIZATION UNIT & BY OBJECT OF EXPENDITURES PROSECUTING ATTORNEY 00 tO LO O CO CD O LO C¥) O 00 CNI CO T- O E 1- O 010100-0 b- O 001 ONtO Lo 6 00 06 6 6 4 tri ui . a; 06 d oci oi N CO 01 01 h U) h G * 0) r- to o to r O 0) 0 ID 0- r- h N (V N. lo h 911 h „- N- cO r € co (4 7- N- r N m- 7- ,- r-- 01 r 000000000000000 10 000000000001000 00 000*Noodotht do 10000000,00000000000 CO 43 to O r r- O LOG) O Q m CD N O A izcmme.,0#E.Rummed>,g EE m<=5{coc ., 0 -' Qcu>''CCUDE® 20 >,2 4 2·59 8 ANB & 22*mc: E·c .c 0 =003 n w £(ON,0-44=.= >aa 4*028]1*06':4949,4 Ed.,21%.g': -as-J =34.. -643! 1,2=0% 0 Requested OO N o US o O 0 0000 0000 2014 too LOON>- h ul MANLO oN G) CO 4- C) Adcrim- LO 00 00 0 2013Actual Approved Actual Approved 00 00 NoVE 0000 ci 4 do 0000 2013 4-) 9 Or Ace,1.41 OC! e 00- X O T- to h V- CIO 9- Co KQ!-N-,9 CHRISTIAN COUNTY, MO2014 BUDGETGENERAL REVENUE FUNDAPPROPRIATIONS BY ORGANIZATION UNIT & BY OBJECT OF EXPENDITURES PROSECUTING ATTORNEY 2012 00000000000000 00000000000000 dodoododooddoo 00 00000000000 00 00000000000 do crioodododocidd 00 000000004)000 00 0 00 0 lf) C) 0 10 41 h r. q ©0- 49 2 CO t·- 01 M M M Of € 00- 10 h 1 N el r- CD 10 x-- 0(DN©00000)&00#¥- m tr. r 10 CN 7 h * 1- 01 0 tO O CD 518800§11*MEN:ilit 2012 r-h" 0) to to <9 9- rohNCNICN 912- 2-4. N-N-(04%21<.Ri--c'i r- 09 3 0 2 E5 28 m & v C.,.. -0 9 @M2 2 25 E E o C k 05 NE 009 2%< *f E n M = E a ELL-al 0 5 2 2 00 0 0,0 *gia @Ii, E li 11 2 iN 40 t 19 ft 15 (, i; ./ ts 0.0.:mon.20:gulatER. 0000000000000 O O r- 01 0) 94· 10 N Or- r N M h ; c:1 9 9 02 991-9919999 00000000000000 N F 5- 5- N 'i- N- N- 1- N- 5* N '7 T 00000000000000 26••tk *M,5 . U; f ,„. M!kettpg.HAe =w.-4.14: A..42019 *Fili2% 41*%* cdr\ 2014Actual Approved Estimated Approved 5,000.00 5,000.00 000 0 O 2,000.00 2,000.00 O 9 0 0 0 C) O 0010 LO 38 0 9-toh 0 r 2 & 8. A N 000 0 000 0 g do tri d H d 2014 9-10 h 0 ,- g ..co n A <4 000 0 O 0 2013 5,000.00 5,000.00 000 0 0 0 0 2013 O # r If) git § m Odd O 91- O FO O # Er N 0.00 000 0 O 00 r Actual Approved 16,642.01 61,642.01 000 0. 0 0 00 0 @OM 9 M > d do 2012 · 05 •- 0 0 00 00 N i: 96 .,- t<- -- 0 O 100 . IN O 9 m LO h O 1< co do oodood 000 0 00 000000 e! 1 0- 9 06 toN 00-0.0.qo-q Wl N N oini ft 'r M co t- 000 0 000000 000 0 : CIM C!00000 000 0 .: 00 000000 000 0 5% 22 288828 01*0 0 oi- re .1 m w 4-4 44,•fociNg 0 - 0 LU 000 0 000000000 0 N 000000000 0 03 slotpeAoiddv lenjov 000 0. e N odoodoodo d c•9 CLOZ peAoidd¥Z€'80k'£9 2£80*'89 6 1'229» 61/EL9'Lt 010 0 tO U) 9-0 000000000 0 M O O el O 9 06 woomooo ddd dodd ELOE 000 0 . O 000 0000 a>000 h O 6 0010 100.00 triph OLDi <) O- N N r- O 0 O 1- V- r- r r O eD h r (D 10 01 e US N 416 14 014 22 0 3 10 0 0 CD lo r N N 10 0 0 m h o to r- ¥- 0) A 0 cO ON O 0 Or- 00 00 09 1 111 N N e 9fBI o co N h O r LO O r- @ 1- r i V- r- 2014 BUDGETESTIMATED REVENUES BY CLASSIFICATION O F !411- Lu al 029< Z 5 2 2 L.Kgsm & M LU 0. X CO E ADMINISTRATIVE HANDLING COST O D !61 co O 05 ¤ @M 0) T U! Ill U.100 Z 01- 2 2 3 tu '10 0 EW g m 00 8 5 w $ c LL 5 2 z In 01 5&%5 11 25 5 zoe G 42 O 30 (1) U) CHRISTIAN COUNTY, MO Saull- 2 A =z E.mu, ciujuk 0.-0 E.=50*900 0 z En:Ja> 1.- 8 hIEI A 11!«00-0-055>50 , 00000 0000000080 00000 0 0 01 M .39 10 0 t.- r- O r; 91 07 •7 90 ¢9 02 9 CO C? 52 07 M C.0 1. 00000 6000000660 :15499 of*j< 9 9 9 9 9 99 0 9 9 00000 0000000000 If) If) tO 4-0 10 10 10 tO l0 10 4) LO 10 10 U) 44 RacketiF'dEFi?&4 10 LO LO LOUD 1,0 tO 10 10 10 0 ID tr) tr, 10 .,1 +£t 0.<'* PR. ·,m 4%-4-*pf D €3 2013Actual Approved Estimated Approved26,075.05 26,075.05 : 26,075.05 26,075.05 i OO U) 000 O LO OO C) 000 dod 2014 do 30 000 OO O r- N k 0-0-r- d 1. 00 00 CO £ r 00 0 888 00 0 do o 00 0 31 298 2014 Or- 9- 00 O 0 " O 0 - C (4 CO. 05 0 0 e 0 to 00 0 Q 88 8 0 00 0 . O, 00 0 23 Mg 51 2013 00 0 AR 52 2 O 01 N g g Proll CHRISTIAN COUNTY, MO2014 BUDGETDELINQUENT TAXESESTIMATED REVENUES BY CLASSIFICATION 1The PA is following statute to separate PAT from this fund I BEGINNING BALANCE OO Z6e Ill 00 e O 0 00 00 O uS D Z e M; Z u. O) r- hoo- Viwic, 00 05 5* N 0 10 0 - 60 co E-6 0 -co e N o N N W o E a 6* 0 :C eq M . O 00000.0 OCVou) 0,-c•)01,00®79 0 - 9 9 04-h"-10001 r th.0 0 1 4 US 14 0-ododaiNouid cri ©0 0 4 0 ou,0400<0004 June 30, 2013 Semi-Annual Report 1 r 13 1 to to N =1- r N 52834 h O 5 01 4- 0 01 UD * CON O CO N NOO o u) r- 4- CC! C! ,-1 0>. n 01 O.10 r- r If) [D a If)to Ol N 1 r O "3- O 0 r N 00 00 A 4- C) M co. 64 M !90 " 2 4-m„ 4 0-66 0-0-4 lo 09 0 to CO tO O r CO O 04 CNI O h 00108 0 r-CDO ON tf) M G) 0) CD N 04 4 1 too m C! co o r-O CD O Nh 53 E #:1:#Ed#:&961:ic:5*2 SIS CS 00 *111 098%635%°26*22,3 A- M ¢,5 00 - a . h N O 441· 010 0 1 4- 010 - co ©0 10 0 N (9 00 0 N cO M h. 0 0 0 hamW W.1.000 ON CVO TON *10 0 Ma)#c. M. r# 0.%.Wa)wOCO 9 1% 00- r 0. •-- oq < cr 0) (9 10 011 CO CO CO r lE- LONCOO>ocoto 4191-'.0-410 e 00 4. O 00 o C 4. O + 4 4 4% 10 CD' 1<'r- ¢15 0 1< 9- Of 000(OCT-)•-- C) 8 10 0 CO O f to O h (91 i CD h - r M tr) Url O > cor-N Lf) 03 10 0 1 CO h NO W h lo· CO . 1 0 0- eN' TY ur , i] cn 4 W lo o cO N O:CS O),All E- O 10 0 NioND 0 0 H 0 04 0 10 A N O # o ET 66 r CD r- 1- N N h el OOIN :O:00'lo O M N O :010 O (n iq 0 0 O C! 10 UD O 4. O O M 07 0 e N IC o cd N 6 01 e M 3 1 1 1 W i g.]gl & 2 8518 98,2 5 1- r 9 01.2 {0 0 .1 -1 0, i.. 0 m- := 0 C CD k O , & 2 -&7 0 0 g m 0 0 2 5,0 DZ b g B 2 42 65 Ed 2 (4 00 E c e: r., co 9 E ¤25 0 0 26& &-,0-2-22®66 0 2 1. E - 0 0 0 < 0 0 ·c u, E ul 5 <11110=o,tdE@01=UU 1112 v <0 . 0 01 0 -c 0 0.00 0 911 <11.In Roo CABLE-COU. I-, J -1.1< D. O ep; 9.U).9 {D 3 r ·-010 r el CO r O < 00 00 0 10 0,0 0000000 tO 00 tOMOOLD 00 0) 0) 0 0 0 O r- 010109 91· 10 0 h h CO.O) 0.0100* 10 0 0 h CO CO O) Or-. r- 01 01 01 (9 ¢9 (9 e 4- · 91- =f H · H =t * 4- 9 4- 4- lf) 0 1,0 to U, LO to to lo to 10 10 0 0 0 aff:Pa6kdtieg.*,8f 0 1 -_L "fOO-OO 35 88:1388881 : r- M O 1 Im 0 <9 0 -01 MOO "Of trIC!94209 00 0) O . (13 (r. 0 ® r, iq tr) C! C! 00 00004)00 0040000 tri U, O 1 40 .-gootohcoON (1.- 01 - CO 0 co O cOOl (9 r-·r-(0 ® '1 cq .O - 01 r " 9-0-h r %0 1 6 6 8 g .0 220 2 ii33 r- r. co --11. i . - 1! i M I O.-iD Mo h. 000011\-9 Oern¢oho .t. N 1- 00 CD ¢4 Lf) CO ti- ouido; 00 0 el to a; 10 4 ni adoN June 30, 2013 Semi-Annual Report 1-00}h " el N CO CD CO 1-- r Ni i Ull, . - °°. h o to CO . -t -1 CV-LD- 911 - .220 =2 -1 ' i m [r: W .8 L .S c < Z 2·82'502 01 0 .* 1|23%&*98 25%01·50 bo a 10 .2 ila 9 2 1 0 0 = @5|1!WWOC 6-0 - 25 18 m z o (*30 0 1 -1 1- .1 4 I O 01- LILI (0 9 0 N ¢9 09 H r W r- 1- 01000001-]tOO [DO O O h h Or ' 34211:du 0 I Wea»:; 1 GREAT RIVER ASSOCIATES OCTOBER 24TH, 2013 LOU LAPAGLIA PRESIDING COMMISSIONER CHRISTIAN COUNTY OZARK, MO 65721 RE: RECOMMEND AWARDING OF BID BRIDGE NUMBER 24800051 GRA PROJECT NO 13-3145 Dear Mr. Lapaglia: We have reviewed the bid documents from the five bidders for the above project and have found no errors or omissions. We recommend awarding the bid to the apparent low bidder, R&J Wamen Construction LLC, of Ozark. MO. 0 If you have any questions or need additional information, P!ease feel free to contact our office at (417)886-7171. SINCERELY, GREAT RIVER ENGINEERING STEVE BROWN, P.E. Ce R&J Warren 4#t¢31.- UgER j i 8 4.k PE-2003026669.·* f 47 2 D 2826 S. Ingram Mill Rd. Springneld, MO 65804 Phone: 417-886-7171 Fax: 417-886-7591 www.greatrivereng.com ge%... ..15: a Vt?4 *Packet} . g: 1.14-a /4&4- 2 44*t Plififidly s·35'i:i:*.* 013tkW 8888:88888888889 888 212 BW88 828 0 0 8 1 0 * 11 K.§ & 0 1 0 1 M §11§&31%911§ 25§ 22#.4 +- --ti- + . 8 '*8"=.Mi/*W K N 4 41, .9 8888288888 518 288 8888B8814@ b H 00 .10 4 1 §11 19..9,11 6Ew &40 N. 14 009--Uno. 88RS:861 88 8898888R 898?88988 A88 i .11%399@KNE...01 01.0.Kim' 161 0 ei W #. d * € *u,- * 0 - 88RW@888888$828 898!BR8882 /5.0%018.91.2.0 021@d--8,1010 2 M d -7 - ri + 8 --69...... I 8.El RE#822898:BBEW 8888¥2.588 * *B 1§51*110%00*§§&0 EMENG#MEN 04.0 4 149:4441 4#,- 0 ¥2 1 et, 4 88 AS Ze 98 88&14851*85.4 5 8821158289 4 §§ Bal=.=80- 09 0800-*ge- e"t 14 ¢4 DE B 12 3 0 4 O 2 m - - 53..00.98. --milluni Z E 13 C.Y. C.Y. 1!!11&655154 355898355 5 8 1 ROADWAY-UNCLASSIFIED 8 90]VONV.INE m E Wzilegil= E 3 8 -: M w 8 0,19* m *g M Em MDEN=mag= m E. = R .- EEgE. 1 0 1 i i M i i & A i a z £-5 ; § 2 8 U E 1 eze:O 1 822 HO171, & BIAL 08 O, 88§%*052% p w, twk¥%208 1 810 SNIZI-ULBEW 900#00 1/@IMail Sallimiti !3 2 0 V 14 E a A 11 0/ am= EEE&§§§5 . Z N lilli e r 0, ,@33 -8 O EN ..2&*Ofte 8 9/$2086+A: 4 Email m m g ttli?66'kettl?g:12§4 br'=0'*tr,NUA, 88888*8888888888 888828488 048 0 0 1 0 85 M 9 29 @0 9§ § 0 ,§§09§00• 9 9 0 AMOUNT 0 4 0 1% -4 -- , 4 4 8 0%94 4 9 0 W . 0 N 9 Joes Bddge & Grading 8 888W88 88888888 B881:38888 8 0 1 0 4 0 § 0 51 M B tte*Mit §¢**9@20 lown UNITPRICE 8 8888882888888888 888888 48 8 488 00§011!full!821§10 §§0*000§5 10 6 AMOUNr 4. .39-- 9. E .i + d g . 1 4 0 1 M Burk Bridge 888888888888888 888888828 - ENSS#MENIENS:%.M Mal=-0058 UNIT PFUCE -"$23-4/V-@91:92. ...022@111 31 UNITS QUAW lidt·1356156 1119§82,55 0 8. 8 ..2 H 1 1/ 1 = EE-N =*239 - 9 91 - -emiss imismi--5 BZZ e 99 miwil! 1 8 522/1 48 ZJ Ew=¥23 g %, A. C.ee ITEM DESCRIPnON 2@GNIgg;§¤_S¤eQ &5§928 0 m FFNER¥99 1055%#EmmaNSRE| 4! F•-ME 1 12 0 8§3%2. E Mull!%WERAREM&§5 ma..mal=m CHRISTIAN COUNIYBRIDGE#24800051GRA123145BID TABULATION UNE ENilili911§00§21 . 212!Ill In ....O.-CA. 2 p - r. l N N 'Me 51'*/4 11 .'9 94€ ' " *Packet:Pg:£13.i: 4 G.i./ -.I I /64. ,'- i. d-,3/'Ji....21 - <- CHQI&TIAN COUNTY Lou Lapaglia Presiding Commissionei COMMI66ION Bill Barnett Western Commissioner 100 W. Chuclch arect Qoom 100 Omit, Miggari 65721 Ray Weter Phone: 417-581-2112 • Fax: 417-581-5924 Eastern Commissioner October 31, 2013 E.A. Widel Widel Inc. 5700 M. Hwy Blackwater, MO 65322 Dear Mr. Widel, We regret to inform you the Christian County Commission voted today to award the Smyrna E Bridge Project to R&J Warren Construction, LLC We appreciate your participation in the biddin S process and hope to do business with you another time. @ Sincerely, 7.. 0.62-0 6 Gwurk Bill Barnett Ray \Meter Presiding Commissioner Western Commissioner Eastern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Plinted on Recycled Paper 4%2Rck¢tgy,431 . .... »Ill- / I - ... ..' .... . f 0231't* I 'M:.'.0.0./ir ... CHEEIAN COUNTY Lou Lapaglia Drne:A:na On--;cein- COMMI&3ION Bill Barnett 919--. Western Commissioner 100 W. Chumh arect Qoom 100 Ozark Miagari 65'721 Ray Weter Phone: 417-581-3112 •Fax: 417-581·9984 Eastern Commissioner October 31, 2013 Timothy Fletcher Joe's Bridge & Grading Inc. 31 Pine Cone Road Poplar Bluff, MO 63901 Dear Mr. Fletcher, We regret to inform you the Christian County Commission voted today to award the Smyrna Bridge Project to R&J Warren Construction, LLC. We appreciate your participation in the biddir process and hope to do business with you another time. I Sincerely, imu,1 -0-- 6&9 8 c[Ed Lou Lapagfia/ U Bill Barnett Ray \deter Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@cirristiancountymo,gov : f « 2/ :> .•.M P.e 3hi O Printed on Recycled Paper P.Packet>Pg-15., 041*% CHEIgPIAN COUNTY Lou Lapaglia Presiding Commissione COMMI66ION Bill Barnett Western Commissioner 100 W. Chumh @rest, Qoom 100 Ozark Magari 65721 Ray Weter Phone: 417-581-2112 •fax: 417-581·5924 Eastern Commissioner October 31, 2013 Dean Hartman Hartman & Company, Inc. 1200 E. Woodhurst Suite J200 Springfield, MO 65804 Dear Mr. Hartman, We regret to inform you the Christian County Commission voted today to award the Smyrna & Bridge Project to R&J Warren Construction, LLC. We appreciate your participation in the biddir E process and hope to do business with you another time. k Sincerely, 8*804% A. 46-4 PIA - +F Bill Barnett Ray Wer Lou Lapaglia / U' Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov *18946*6¢P@+16%5 * Printed on Recycled Paper meliK'rz. w wa.4 :·tinv447 v' ' 49: Risg®iq /61:431 e- CHQI&TIAN COUNTY Lou Lapaglia 11O01Uill Vuluilliablulic COMMISSION Bill Barnett Western Commissioner 100 W. Church &treat, Qoom 100 Ozark Miggairi 65721 Ray Weter Phone: 417-581·2112 •Fax: 417-581-5924 Eastern Commissioner October 31, 2013 President TJ Burk Burk Bridge Co. P. 0. Box 528 Brookline, MO 65619 0 Dear Mr. Burk, We regret to inform you the Christian County Commission voted today to award the Smyrna & Bridge Project to R&J Warren Construction, LLC. We appreciate your participation in the biddir S process and hope to do business with you anothertime. B Sincerely, 040%#MQ,5 /£-0 29 Cuu.ilt Lou Lapaglia/ / e Bill Barnett Ray Weter Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 4 Printed on Recycled Paper I lea#ket:eg60#I,Miw» eth•i. i..:*w 24?mAP> 0 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the Items an services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from th Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understan UQ of this statement. Doing Business as (DBA) Name Legal Name of Entity/individual Filed with IRS for this Tax ID No. SPECTRA ASSOCIATES, INC. SPECTRA ASSOCIATES, INC. Mailing Address IRS Form 1099 Mailing Address PO BOX 333 PO BOX 333 City, State, Zip Code ' City, State, Zip Code DELMAR, NY 12054 DELMAR, NY 12054 Contact Person Email Address 1 RICHARD BENNETT Richard. Bennett@spectra-associates.core Phone number . Fax number 518-439-9534 518-439-7424 Authorized Signatu Date 1 11/07/2013 Printed Name Title RICHARD S. BENNETT VICE PRESIDENT c (39) Contact Information: E Any additional information desired may be requested by mail to the address listed, or bytelephone to 417-582 Z 4300. Information requests may also be e-mailed to countvcommission@christiancountvmo.gov, This e-mall address js for Information requests only and shall not be used for submission of proposals or modifications to i proposals. Such submissions will be rejected and deleted without notification to the sending party. £ E Thank you for your consideration of this Invitation to Bid. We appreciate your participation in the bidding prOCE 4 CHRISTIAN COUNTY COMMISSIONERS Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner Page 17 of 18 0 tfp@ma'Prpififid?*r ,i..1. tiosr,· i=·>r.:i*,ti••„**ni 't2 »-=e---I. - .2.-beal *%964912@ 3 Specifications Plat Map UN-Cabinet w/Laminate Top 8 For 24" x 18" and 24" x 36" size documents - Outside dimensions 46" H x 58" W x 27" deep c Standard Color-Mint Green a 0 Must hold 300 envelopes or 600 Plats A Must include Zippered Envelopes Permanently Eyeleted to the f Hangers o Delivery & Set-up must be included in bid I 1 Page 18 of 18 3 '4066*21362/15% 41 *743****< al;:kik; 0 U.S. Records ofMissouri 801 13th Avenue South St. Cloud, MN 56301 Phone: 320/255-1202 Cell: 320-493-3632 craiggroethe@charter.net Plat Bid Nov. 12, 2013 Cheryl Mitchell / Administrative Asst. Christian County Courthouse 100 W. Church St., Room 100 Ozark, MO 65721 To whom it may Concern: I have sold several of the same plat cabinet/envelopes combo to Bruce and Roy for the past 13 years. Each sale included inside delivery ofproduct which means the nearest spot that the shipper can place the shipped product which is standard. Some shippers may go out ofthere way to bring the cabinet into the recorders office, but I can't guarantee that. I have never sold a cabinet where"set-up" is necessary or needed. Ask Roy. They come fully assembled and need only to be moved into the desired spot. So, this bid does NOT include me or an employee ofthis bidder coming in person to the courthouse to "set-up" the plat cabinet in it's final resting place. This has been the standard procedure. Also, upon arrival, the shipment must be opened and approved as being in without any damage by the recorder or the recorder deputy. This must be done in thepresence ofthe shipper or I, nor the shipping company, nor the mfg., will guarantee the product. Do not allow the shipper to leave until this p39*ss-is€mplete and validated by your signature j on the shippers form. - Sincerel g GroeM- Owner U.S. Records 3 .uPacket.Rgi.*16°it< 5. ' i; . 7 60- 421@%3;*13: 0 U.S. Records ofMissouri 801 13th Avenue South St. Cloud, MN 56301 Phone: 320-255-1202 Cell Phone: 320-493-3632 Plat Cabinet Combo Bid Nov. 12, 2013 Cheryl Mitchell /Administrative Asst. Christian County Courthouse 100 W. Clhurch St., Room 100 Ozark, MO 65721 BOOK# DESCRIPTION PRICE Plat Map UN-Cabinety w/Laminat Top 0 for 24" x 18" and 24" x 36" size documents Outside dimensions 46" H x 58" W x 27" Deep Standard Color - Mint Green Holds 300 envelopes or 600 plats Includes zippered Envelopes Permanently eyeleted to Hangars. Standard numbering comes with the envelopes. allow 3-4 weeks for delivery from time of ordering. Note: This price includes standard inside delivery* by shipper (which does NOT include set-up. Christian County will be responsible for moving the cabinet from where shipper drops off to the place in Recordefs office where cabinet will be placed. * inside delivery means nearest door to where shipper drops off. ir TOTAL With Inside Shipping $7,481.00 3 4.Padket]R021781<*: h ,4922¥%1fPacket Pg. 20 **.»,kt;51.*0 *GA#Jh g2&5#aif€ . - c CHEIgrIAN COUNTY Lou Lapaglia Presiding Commissions Imir m- Mrm m.ea,h,11 ==- COMMISSION Bill Barnett 100 W. Chuith @rect, Doom 100 Western Commissioner : Ozark Miagari 65721 Ray Weter ' Phone: 417-581-2112 o fax: 417-581-924 Eastern Commissioner · November 14, 2013 Dennis Hanks Chevrolet Attn: Mike Owens P. 0. Box 399 Ozark, MO 65721 Dear.Mr. Owens, .. The Christian County Commission voted today to extend our contract for the repair and maintenance of county vehicles for the 2014 calendar year. Ozark Tire will continue to provide E maintenance on county vehicles. Campbelf Ford and Dennis Hanks will continue to provide majo repair needs for our Ford and GM models. We appreciate the great customer service you have g provided to the County and look forward to doing business with you again in 2014. ' E Sincerely, D €- c, f. 1 u f.) Le.12 U.CX'Z//UOV \ k..U«4 L.X_/14 - 0 Lou Lapaglia Bill Barnett Ray Wete Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov <@ Printed on Recycled Paper Ut¢*AM**31* 0 -1 4- c CHEEPIAN COUNTY Lou Lapaglia LIEIER'mMEN -- Presiding Commissione COMMISNON Bill Barnett --m[-*ie¥ 100 W. Chuith arcet, 12oom 100 Western Commissioner r Ozark Maaari 65221 Ray Weter 2 Phone: 417-581-2112 • Fax: 417-5815924 Eastern Commissioner 3 November 14, 2013 Ozark Tire and Auto Attn: Wes Shepard 1204 S. 3rd Street Ozark, MO 65721 0 Dear Mr. Shepard, The Christian County Commission voted today to extend our contract for the repair and 5 maintenance of county vehicles for the 2014 calendar year. Ozark Tire will continue to provide maintenance on county vehicles. Campbell Ford and Dennis Hanks will continue to provide majc § repair needs for our Ford and GM models. We appreciate the great customer service you have N provided to the County and look forward to doing business with you again in 2014. Sincerely, 01#/Af. Lou Lapagn; .., 1 4 1 ... W. 1 1 .- LL A:,/ \A/ator-/ a RiM Amrnaff i,uy W.U.4-1 I Presiding Commissioner Western Commissioner Eastern Cohimissioner 0 Website: www.christiancountymo.gov Email: countycommission(@christiancountymo.gov *ik:>*'di:*F 22' .11- :LAM- + 44 44 Printed on Recycled Paper *EPacke#49%2281 .nNli.*dle,dir.1$/ ........ 425:a: fr - i-- CHEISTIAN COUNTY Lou Lapaglia Presiding Commissionet COMMI66ION Bill Barnett 100 W. Chumh Srect, Qoom 100 Western Commissioner Omrk Miggouri 65721 Ray Weter Phone: 417-581-2112 • fax: 417-581-5924 Eastern Commissioner Holiday Schedule 2014 01-01-2014 New Year's Day Wednesday 01-20-2014 Martin Luther King Jr. Day Monday 02-17-2014 Washington Birthday Monday 05-08-2014 Truman's Birthday Thursday 05-26-2014 Memorial Day Monday 07-04-2014 Independence Day Friday 09-01-2014 Labor Day Monday 10-13-2014 Columbus Day Monday 11-11-2014 Veteran's Day Tuesday 11-27-2014 Thanksgiving Day Thursday 11-28-2014 Day after Thanksgiving Friday 12-25-2014 Christmas Day Thursday 12-26-2014 Day after Christmas 1: #:k.-* 1) CHQI6TIAN COUNTY- Lou Lapaglia 0 I ....Ul/,5 I.W.........Ul'. COMMI66ION Bill Barnett 100 W. Chumh erect, 12oom 100 Western Commissioner Phone: 417-5812112 • Fax: 417-581-5924 Attachment: 2014 Doler WorK Renewal 113/ f : =xrena gonuract Tor Loaaer/uozer vvorK lor rwi,u utpall,Ile:,Lb gui'+1 Ozark Mi&&ouri 65721 Ray Weter : Eastern Commissioner yovember 14, 2013 lob Muilenburg 104 Gann Road Sparta, MO 65753 Dear Mr. Muilenburg, The Christian County Commission voted today to extend our contract with you for Loader Dozer work for the period of January 1, 2014 through December 31, 0 2013. In the event the county has a project needing backhoes, loaders, cats or dump trucks, we will use Muilenburg for our needs. The County reserves the right to use another vendor in the event you do not have the piece of equipment needed or you are not available in an emergency situation. We look forward to doing business with you in 2014. Sincerely, 1/ bn EcaAUd A Billy Lou LapagliJa Bill Barnett Ray Weter( Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov 92«:10-.*e-*+b$a * Printed on Recycled Paper **Packet;20%24 r«£9 I # 0000000000:000:000.000000 i 3 1 111111 liLIA 1111 1,1 11111 C 11/12/2013 1:29 PM -4 -4 -4 -1 -4 -4 -4 -4 4 i 4' -1 -,1 -,1 -4 31 311 -1 -d 9 -4 -1 -4 00000000 0'0;00000 010·00000 6, & 1 4 -6 -6 06. .6 6;.6.4 1 1 -Lk .k!.6,6 1 1 6 6 Noe)(ne,010,01 41• ; 42• :weto NINI!NN--1 -4 -AO Cl 000 -1 al NO Clio!01 00 0014 0,0, 001NOO -4 * *-Irocozo-0 -0!K gr r 5-lam moo000> i 09°>ER mo .-, cc -··>2 2 u.,-tEl 25-0 000oc 111 2 2 -D o > 3 2 m. o mi m £_ e z 3 :M 3 12 Cr, 3' 0 53- 429*41 %%0139§ 8% Ell m Ecm § 2 m 3-" 3 8 3 4 viw J Oc 0011* 9 21@ g 28®lirm09·¥ -cou),•.0 1% go ,= Rk<%52 go 12. VOE 9- 9 ® 9 -1¤. I m BE 5: x g 5 9 4 & 22 : & m a 01 - i R f 13 . O 5 0 Co-go,3 2. %111 = 1 ! 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N -1 (D O CA Crl a N -1 0110 -1,- N O - O -4 ·N Clppp 91 M P.jn'>1 y' cro u O N.a) 0 0 -6 0, ·.0 N booo 00 000 Mabbhbbabb'En %E 0000 00000-0000000000 i ; Oppopooocoo"0000000000 ocooobbabbbgbbababbabb i& 00000000000 0000000000 1 1 = 0 -1 10 -1 (0 U, Crl = 10-N-4-4 N O 1 0 -4 N 1 Crl 000 En N o ci -4 0, ch ocootoc>00= or, -1 0 booo bbb.booboobbE>booci O = 0000 00 0.0 000000000000 i :% A i poopooOO 010 ooppppoooppp obbobboo o,obboo©obbooco 1 .£1 1 00000000 010 000000000000 1 : 1 64 00 lL 02.1.-LO M.Ea,91(4¢802?50* - ...1. F -1-1-h =-k-1-.-1-1-.=-1-1-k 0000 00000000000 oot-obrhok iiii 4 1 1 1 -6 4 1 1 6 1 6 W W CO W CAJ W W CD W G W 0009 00000000000 C moks 6, 6 6 1 20 20 20 20 6 tb 1 11/12/2013 1:28 PM O»00=0000001 -0 30 0000 001(10000,CoooO -00 m »12 :m.W C 2 8 or';06;ON ing-1 x ap 0 2' 2 0, P 0 30 - 1 2 152 O - m 3 z C 2. m 0) EMM0NgM#» 0* A A 1 -63 01 N 00 N -1 1» -O, 0 00 -1 -'co 4 q e 071 -4 4 01 -4 a N O CD G -1 O ' co· 599 N N EN to u = b w o w 0 0, O 1 im C 1 h okkfigh*&6254£14 m /9 k k 01 A » 4 -6 N 0 0 4 01 O 031 = W -1 O 11@ A .t :Ng Crl O) O *8Rt $ 00 910'oppp bok, 1 -4 0010000 b b bol 0 00 4 4 0-1 000(D C, 000·1000 0000 0 00 0 0 bbb m CD O 0 0000 4 0000 Nooul O 000 0000 01 00000 f.n 000 0 PPP obbb o boobb oobb b O 0 0 0000 O 00000 010 00 0 O 0 0 C 101-R -03\ tyi i?68!ld€20/261?2 M 10:44'&4s @//44: 1 vt„F TH). 4' w 41,9 *39£4#. =-1-1-k d)*4,i»0€$#4 929999999 999999 1.6.61.4-6-L.L.k ikkikk CD 0 0 0 3 0 0 0 0 000000000 990099 6,6,1.124,64:61 0, u. 41 we C 11/12/2013 1:28 PM 1 Ultil NONOCINCIOO 0 m o c.n oN o 0-1010001000 0000010 GRAND TOTAL REVENUES 222Ziiwil!92 030-0-000 0 4389 8-9 25 =m Eg: R 0 9 En.FE@9388 Po 1 BO 2,4 2 -O m ;O 58011 3 5 po R R &209 A, 20 18 pOD-19 2 0 3 9°26*O 8 3 c ,u m e. a g m 0 £ 0532%::Z 0- (D c 9. g m m SR@33'm 9 2 b' 3 % 2 0 77 (D -1 70{DO,-·1 mag & m 1 CD 0 R CO 7,642,690.63 7,908,790.00 10¤, I.U.WU a a N a a w -1 N O lu/,flo./f N=N A „= To 0> 0 -4 = 0 91.21_*210)-Dwejo pMA-9)0'P coc,NA-00 en-A h N 46, Al Noo ocoN= tal@E CD CA PpippoloooON 9 -4 0 0 9 0 b, b, A 00 b, c C 2 83 20*kew= »00000 00 W W -1 0 -9)5np,pp,-CO Cn N CO 91<001 1901 0,0,000 obinh obbhoo 0100000000 000000 OOOoppppp 000000 bobboo000 oobboo 000000000 000000 PpppPPPpp 0000PP W.ww 000000000 000000 0.00 5,521,620.00 5,458,275.00 L=W,-+WW. WW 000000000 oboboo 0 00 -1 N = M W O 0) co -4 -' -4 30 9 21 9 -9) P Ppl 0 P 5•'3099'>15'1 000»*OOOob o -440000 000000000 0 8888800 POPPPppoo P 000000000 0 090880 000000000 0 b IL,WV. WW , 40.01 QN.ESM P P. ..p-k,P-C)P c» 01 ON = 0 , b co b 0 0001000 , 000 0888 8 0 000000 99 1 PpppPPppp 9 0 OOPPOO 000000000 0 0 booobb 1 000000000 0 0 000000 C 101-R Ulpidkat egnizE* k.,11...'t<+,E*j*.6/, ,... I 000000000000 1 ..1 EEEEEEEEEEE9 999999999999 C en 01 01 0-1 01 C» CO co e e N -1 11/12/20133 8#U AM w N 10 -4 0 01410,0N = 0 0 9 k 02 2 000000000000 0%5]omo,-0-00200 C- 0 923 2@ga@IR@ -1 3- 4 5· -g. 52: Er i Q g a a »@ mio Nomw 5 R § 13 W o W (D a. Di' 0 m· C -·2 00 CD 0 39 @i** 33 0 C 9.-O w 2.0- Ut. imel 2 2 go.2 2 Q. m am #j R# RE 92 92 m U) BLE 0 3 m e 2 0- 0- CD 390,413.51 777,737.00 p,poot -•wc.,22 »N P % N -10 A wootobob woo-cr, N-h 2 0 CD M CD N M A G> W N 01 0 01 C -1 0000000,==ODa,w=-40 2,N O 0 8% 49* 5% kah Emti B O -1 Cl P -I crl to v - A N W W G a) 6 0, 000000000000 MOO 00101 =N=--1 01 CO 0 -1 = 0) E g = WAAA. '0, cn 01 -,1 --4 -(3 -b c, b o o 00 0, O - b, *re -4. *-4 -4. -4. g W 4000400000[nul -0} CA) 65 00 00 (D pm 0) pm 00600 00000 N - W = 00 crl co O2 -tte .N .4 -A .0 5.n N 0 0, \V-/ 07 4-1 901-23)01 000 coal 4 0 e A!·b A e 0 400000100000001 00000f·"Ppoppcn N N O Coto o boobcooocooo 0 4 8 46, ca 000000000000 4 0 CD 00/ C» W M M CID el Crl C Cl Crl -1 00 OO N P 499,300.00 A N = CO Cho t' .. 01 -1 -1 - = 00 - -1 00 N --1. w C. P 0 P japtpp 0,51-4--lin-a) clobblob) 0 -1 e 000=0)0) *00,00100000001 00 wa) NCI el ppoOOWOOPOOM W Upp ..AM oobboobboobb boo bolb, 0 000000000000 0OO00WWW C 'W I V .V N 0 22=th:& 70 6831829 88@96-4 obbc,=b,b fs,LAA,ch,&.p.:04*d . ./ 0 ... lilli. 4 I. > 0)0000(OWCD 8 . U'g 8 'm UJNO CDCgi Eill k . 6 : CE,FAXI 010, Crl A :,·'%0055 919 9 9 >icd -1 : N -' -1 I i !=! O 0 > O;U, O 0 -;O 0 0 ...8=RE _11 m 2 03 : mW-25 . .AL TTEVENwES 21125 -1 9 i '< m g 20.2 mr 667.2 2 9 :m O z · 2-1 -1 m m n Gl q m Z '90 0 00 m i %C OC O 1 OZ Ch d 1.5 0 ZO) O 1 0 -10 Z KS m : Ii@ 30 0 10 m,z < -1 . . 1, 1=! ; .O i 135,4.58.361 175,=50.00 2 PN ; N crl co CDODO RIES : 8 00 01 U W 1 01 moo M 9 -53 if /3 00140 00<,10 31 8 S Pppp 10 · . & 6 & 6, 6, 6> 6 & 6 6 6: 6 a, 6, 6, .1 -IJ -A -A -1 -14 -1 O 0,0 000 4 9 m m 1 120 m m !0000000009 9,09 90 pozczli . ;oRC 6 6 4, 6,666 6 6 0, 01.61 01 01 tb O Q 0>1 :. .Or 0 C 11/12/2013 1:54 PM m -4 01 4 WN --1 -1 0 -A ON=00 -0 -0 z 1 , -1 m i 2 5 #81 000000,010000}0000 . 82 2332 5 5 NE LE'ET 2TE 1 MIR ,C 33) I -- IENDING BALANCE -1 2 -52 % 2 0 i E g fi· 2 At- B @' B. 8, 1 09 ;E 3 5- .. .02 >Q W.2 0 CD (¤ 90 20 3 i i 2 3·@co . Z 2 1-4 1- CD m :Em r.20 me : W T 90 1522%52@R%f m O 0- m. 2 E. :Sm 4 Z 'g 2 2 1 i 14 i IR § 2 22 .0 -3,0 !O 0 Zino M # & R -1- % 9% L Z i 1 - 0 O 0 E =· 53- v go g mo l· 2 : 2 :0 =ie E 0 2 6. '< 30 7 0 1 0 13> %fi 00 , 4 ; 1 I R |6 mgm R 1 1.g 0 m 61 01 m C St @a t 2: 1 a '1 10 1 1 + 1 . .Z rn, i·.!c 1 2:1.. 1, 1 . :-4! Attachment: 11-14-2013 2014 Budgets Signed (1381 : Budget Hearing) :. 3 1 01 2igo! 5 -4 N p p .p p -u 0} 00 .p•) p k N 7 1-1.m· 50,527.63 81,612.07 t. 1 -1 Al W 01 N = N a} 4 Colo 1 0 w :4 o. m 1, E g 1 : ,I i be N e N W o A co N 0 0 On · N cy, 0 0 9 - CD t;$"p,q,Amp>!plp-un,m.5319),4 2.N 0 ! .O 1 1, -4 - A = --4 0 010 0 0 01 0 0 4 01 , 5 g I im I F. A Nto cy: o o O 0 0 0,1 cD o 03) o a i Cl 2' W -*1 N -0/ 5.' N W 00.8-m 1 4. 0, Mb N -01 01 -1 al cn ob-cy: w al 0 . 6b 0001000000WONO 01 0 AO m mi plo 00000000001 op fn iS; P t ·2 m i 0'0 obbabbobobooo 00 X 000000000000000 OO i -0 1 m 0 , 1 741 -rt i 29'09 -40 imi?5 5 m 1 2 32 1 1 7.63 90,017.63 -/ 63 24 3 4 W. 0,1 e 11_ 1 1 b .. 0 4 -k PPFA P' q N 00 co In .A#= 1 -4 1 1, N b te c b: 63 -C» C: 60 0,. C, Cn = 1 1 0 & -2 13 ·*19 1 ; 0 0 010 00 0 0 0 0)0 0 0 0 0 10 ; S p p lillia i OPPpppopp O·0 0 0.0 00 i < U boooaoboobbob o.0 b ·& 8 532 . 0000000000000000 0 Ul 10 o'C 76,340.63 A 21.!0 pNP W W N CM -Co -Ae E N N b Aion N o c, 01 in w (D·In -0 -W e 0, co 9 0 & 1 6,1 !9 2 A -1991( 1 01 a 0 3.1 5 plooopooo o.ocn 0, cn o -1. P. . 01 h O : b olb bbobbb bib bhbbb 1 = AN i o olo 000000 010 000001 1 1 9 %5 i 5 i , & 522 > S A T -1 CO -4 p p N N W' wi N w co .,E tz N 30 76,340.63 h A c: N o b. b. 17: 6, a, ; In b, c) b, b) -m: :8 9 22 8 il a co OulcloOO 010 0,-- N WN 0.4 1< , W 5 >1 ppoppo Plo PIP (n P.cn 04-Al le a N 01 0000000 010 0,0 0 0,0 010. ic 01 0 0 ' 0000000 010 00 0 0·0 010 1 480 13#PackbttP.d,30 7 , .· Aliz•:.t>·.ga€jr .2 ,4 .l . 11/5/2013 2:37 PM -1 -1 99 =-1 co 00 00 4 6 ON OO rom m Mai Rom 900 3 c * 5- M.0 3 ECD CD 0 0 m 62 10 -1 CO W Ch CiO ok-@1 >1 91 W aNg 0 A -6 W 10 01 P 3= 1=253 O -6 571 >1 0, w < N O 050 2 O 000 - 17 =W pri Pl C) CD O M CA 01 5 PPO 000 000 W 6 C W crl 01 A R * PPP 000 2- 000 P.4 M C) CO O Crl Crl A ppo 000 000 101-180 %?681#di*,931? ' . i¥ M.:Ill•.:/:lb't ...':.:Ri 13:!2' 10.af·i'i '6*.:U . M" Rp .0.....AP pfpp »w 1 = CAD 1. ..1 = 4 0 0 0) -OINV 20 • bN 929 000·10 D- tl: N 4 WoOO-#OW--1 WOONOPP 01 co p P· 2. 64 1 P $» 0- · oboboo bboo OO 8000000 0000 Ij 00 £86»MS=- MN *N ' N N 9 0 1 :· 8 88 0 0 - §§§§§99§§*@@ m a.. . 0 00 0 < w %&*Mkk:kkk kikiklk 1& 1 i 9 99 9 1 1 00 -1 NN 0 .-1-0} -•.Ap_*snp.-4.-•ppopp .0 N 00 boo000000000 =0 OO 000000000000 :4 1 p O opopopoopooo -A 3, OO boo obobooboo o OO 000000000000 0,; ir - INN » · 1 -1 2 £ 2 =k -th. p -p. -m 91 -A r p,50 pp % N, f ' M ! - O 9 00000000 0'000 3 21 1 '! i 8 -M* 8 3 M ;2882882 818 88 #Sawileaft#ifts 4 r.*KS.$ 'iC#¥«* i - .4.& 24. C -ke.Ae.LI v Commasion Numbel: 12618111 . (Printed Name) 0 My Commission Expires: 8 -1 a. l W The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this day of rA 1-A.InA·,-- or,1 q -Lotfj,paglia, Pr*IngQpmmissioner 667 /,1/* Ray \Ahter; EEstern Cominissioner BIll Barnett, Western Commlssioner BduntC:lerk 0 11#Paeket,Pgt1045.. M.1 A.' 3 1, w ,ejkiER 2.04 •A- 3 1 . I 9....7 ./ gr €4%2.3.al» l EXHIBIT A DESCRIFTIONOF RIGHT-OF-WAY FOR DEDICATION A PORTION 0F1HE SOUTHEAST QUARTER OFTHE NORTHWEST QUARTER OF SECHON 27, TOWNSHIP 27 NORTH, RANGE 23 WEST, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THESOUTHEAST CORNER OF SAIDSOUTHEAST QUARTEROF THE NORTHWEST QUARTER OF SECTION 27; THENCE NORTH 88°56'35" WEST ALONG THE SOUTHLINE OFSAIDSOUTHEAST QUARTER OFTHE NORTHWEST QUARTER A DISTANCE OF 923.91 FEET; THENCE NORTH r56'46" EASr, 25,00 FEET; THENCE SOUTH 88°5695" EAST, 923.65 FEET; TO ANINTERSECnON WITHTHE EAST UNE OF SAIDSOUTHEAST QUARTER OF THE NORTHWEST QUARTER; THENCE SOUTH 1020'52' WEST ALONG SAID EAST LINE A DISTANCE OF 25,00 FEET TO THE POINT OFBEGINNING OFTHE POKnON HEREIN DESCRIBED CONTAINING 0.53 ACRES. - lu) 41018ka€p. O.'31 ./ Mt,6635&/FO Sec: 27 1'41'*DIU P=Uti Il UuuluiuU =41 U! due i A-lulu uu! u.Jul,N neAA;u *4u! 2iEWEW Oug A-JUU Dultuot.U ;Judu· Twn: 2.7 Rng: 26 MORNINGGLORY LN' COMMAKI Twa t p +,w„AA!1 ;.:*59...f'P.7, #11§1244284%4 €rd... 5 4 >,+·.Ari €- CHQI&[lAN COUNTY Lou Lapaglia Presiding Commissione .. 0 2 - COMMIANON Bill Barnett , Western Commissioner g 100 W. Church arect, Qoom 100 1- 0zark bliaouri 65'721 Ray Weter Eastern Commissioner E Phone: 417-581-2112 •fax: 417-581,5924 5 The Christian County Commission voted to award the Drug Screening Services to Employee Screening Services for the year 2014. The Commissioners requested bids for this service in 201: 1 with the option to renew the contract for an additional six years. The Commission will review tt * option year by year. We appreciate the service you have provided Christian County and look forward to our continuf i 11,1 mutually beneficial business relationship. u e Z Sincerely, tu Ul X... d,21+Ex 20-011 0 U) lit,1 LoA LapafNfF- Bill Barnett lu Ray Wdier 1 0 CL Presiding Commissioner Western Commissioner Eastern Commissioner w E 0 . Website: www.christiancountymo.gov Email: countycommission@christiancountymo,gov Bjfhfik.limi·%1335 O Printed on Recycled Paper 54 02 -##4#84 lol. M. ./.,6.4/4...#.I *19 ©**4 3 IHE LAW ARM OF 02*' · NEA]WE&NEWMAN® L. L. P. Legal Services Sincg 1903 JERm L REDIERN ONE CORPORATE CENTRE, SUITE 1 -130 SEN M. NEALE ¢ 1 876·19€38) J. RICHARD O,vENSBY CHARLES F. NEWMAN Bao-,gam 1949 EASTSUNSHINE JEAN PAUL BRADSHAW {19¤e 1 9701 PAUL O. WHITE RICHARD L. SCHNAKE POST OFFICE BOX 10327 FLAMUS 8. FREEMAN i 191 1-1995, KEVIN HAYS EXINAWAY P,ULL BRADsHAW,19•0-/gam BFUAN K ASBERFT¢ SPRINGFIELD, MISSOURI 65808-0327 MICHAEL J. DEARMON' RETIRED: DANICK.¥.ocnEN. ·nloM G. FIELD MARK L MIQUEAE PATROCKJ. FLITTER TELEPHONE: {417) 882-gogo of COUNSEL: JUDSON B.POPPEN" ANNIC SALLEEMASON JEFFREY C. 000¤NIOMr FAX: (4171 882-2529 / (4171 882-4988 LARNY M. FRASER DOUOLe A. PARKER WEB Silt: W.•AV.NEALEANDNEWMAN.COM aNTION D. JOBE .ALBOADMrrrED,NOKLAHOMA AMANDAM. DUMLY kso AOMMED IN ARKANEAs W. BRACLEY FUSHY •'ALSO ADMMED INIONSAS MEUSSA E. SADE ER,TER's EMAIL AooREss: PMATTER@NNLAW.COM BRfAN D. FISHER WRITEWS AFTERHOURS TEUPHONE EXTENSION: 1 82 November 12, 2013 Via hand delivery Christian County Commission 100 West Church St., Room 100 Ozark, MO 65721 Re: Ozark Special Road District Intergovernmental Agreement 0 Our File: 15165.03 Dear Sirs: I am enclosing the IGA signed by the commissioners of the Ozark Special Road District. This is hand delivered on Tuesday afternoon, November 12m, 2013 in light of your November 15th deadline. Let me know if you have any questions. Very truly yours, . Patrick J. Platter pplatter@nnlaw.com PIP/pr XC: Mr. Keith Robinette (via e-mail) 0 14@ki*¢2641419 240 -9,1*9.2* 73%26 a* 41*.·26·.n«ked 1, 9 3 INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTERGOVERNMENTAL COST SHARE AGREEMENT (hereinafter "IGA"), made and entered into this /74. day ofL4.-8, 4 , 2013, by and between CHRISTIAN COUNTY, MISSOURI, a second class county of the State of Missouri, acting by and through its County Commission (hereinafter referred to as "Commission") and the OZARK SPECIAL ROAD DISTRICT, a special road district organized pursuant to Missouri Revised Statutes, Section 233.170 (hereinafter referred to as :'Special Road District") for the purpose of the improvement and maintenance ofthe County's network of roads. WITNESSETH: WHEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development, construction, acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunity for the Commission and Special Road District to work cooperatively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response and the quality of life oftheir citizens; and WHEREAS, it would be to the benefit of certain municipalities and special road districts in Christian County for the Commission to distribute a portion of Christian County's general revenue sales tax and the countywide sales tax earmarked for road improvements to provide funding on a project; and NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: 1. Purpose. The purpose of this agreement is to coordinate the participation by the Commission in the cost of the Special Road Districfs road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2, Financial Responsibilities. With regard to the work being funded by the Commission under this agreement, the Special Road District and the Commission agree as follows: A. The Commission will contribute an amount equal to Fifty-nine thousand, one hundred sixty-two dollars ($59,162.00), no more· and no less, as the funding amount for the Special Road Districfs requested project costs as set forth on Exhibit "A" attached hereto. The Commission shall remit a check payable to the Special Road District in the amount of the funding amount authorized by the Commission within thirty (30) days of the parties' execution ofthis agreement. B. The Special Road District will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost. The Special Road District shall be solely responsible for any cost overruns of the j balance of its project. C. The Commission agrees that all funds remitted to the Special Road District pursuant to this agreement may be comingled by the Special Road District with other similar monies deposited from other sources. The Special Road District agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the Special Road Districfs project described in Exhibit "A", including, but not limited to, invoices, receipts payrolls, bank statements, Page 1 of4 ¢31QikaY.*.t,·15?34 QP*#19 contract documentation and other records. The accounting records for the project shall be supplied by the Special Road District to the County Auditor, at no charge, on a quarterly basis during the period of this agreement. The Special Road District shall also provide the County Auditor with other financial records or documentation as he or she deems necessary to verify the funds disbursed by the Commission to the Special Road District have been spent only for lawful purposes of the Special Road District as more specifically described in Exhibit "Al', 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the Special Road District, in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the Special Road District shall maintain the improvement for all purposes as a part of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission, 4. General Independent Contractor Clause. The Commission and the Special Road District who are parties to this agreement are eac]1 separate and independent political subdivisions of the state and, as such, the Commission and the Special Road District each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission or the Special Road District. 5. Indemnitv. A. To the extent allowed or imposed by law, the Special Road District shall defends indemnity, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the Special Road District's wrongful or negligent performance of its obligations under this agreement. The parties designate this a continuing obligation of this Agreement. B. To constitute full performance under paragraph 5A, the Special Road District shall procure and maintain insurance in amounts sufficient to cover the sovereign immunity limits for Missouri public entities as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, published annually in the Missouri Register and pursuant to § 537.610 Revised Statutes of Missouri (and as amended in 2009). C In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The Special Road District agrees to pass such ordcm, ordinances or motions as may be necessary to implement the terms and conditions of this IGA. B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and all prior and/or other contemporaneous agreements or understandings between the parties which pertain to the subject matter hereo£ Page 2 of4 Azpatket;Pg:96*J /?§#s,6>.-*4 6 -r,t . 12@€:it. C This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed intwo ormore counterparts, eachof which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successom,at the addresses listed below: Christian County Commission "- " '#" ''8••••*61 i wi wg:go . £*A I WHI I Ul lu 0; ATTENTION: Lou Lapaglia, Presiding Commissioner Chrfstian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417) 582-4300 Facsimile: (417) 581-5924 Email: countycommission@christiancountymo.gov Ozark Special Road District ATTENTION: John Elkins P. O. Box 688 Ozark, MO 65721 IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the Ozark Special Road District have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Boards as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors andassigns. Page 3 of4 11*BaBLEAKE 'AA{ i itifkuP.:fi*L, -' 9 CHRISTIAN COUNTY, MISSOURI, OZARK SPECIALROAD DISTRICT BY AND THROUGH ITS CHRISTIAN COUNTY C¥MISSION By: ,/1 Lou mmissioner Board ofDirectors Chairman ofthe Ray Weter,IEastern Commissioner Addrpss: f 0 6--- 4.72 By: CLUtdi-- 0 1-A,LPL , MO 65721 Bill Barnett West ern Commissioner ATTEST: Address: 100 W. Church Street, Room 100 Zhs,JN 1-12-x€36 Secretaty Ozark, MO 65721 COUNTY CLERK: By. Al m/MA, 24 ll» 11) .(, . Kay Brown APPRO#D Ati*RM: By: L./»«/ John W./WoukIektouAti Counselor Page 4 of4 At],a#*f6*,1*., +0 40?W- " 9*91€1 5'+.w,r2,,„6,:,:.,.4. R · 3 OZARK SPECIAL ROAD DISTRICT PO BOX 688 OZARK, MO 65721 September 4, 2013 Christian County Commission 100 W. Church Street, Rm 100 Ozark, MO 65721 RE: Riverside Bridge & Road Project Per your request, enclosed is a summary and copies ofthe invoices forwork done on the road and bridge approaches - outside of the contracts with R&J Warren Construction and Great River Engineering 0 forthe actual bridge repairs. The total of these Invoices is $65,374.22. Please advise if further explanation is needed in orderto receive reimbursement per your letter ofJune 3, 2013 in the Amount of $59,162.00. Sincerely, CCOPY President D ,,jif A 4 £ 4 - 2 Y .· 1,4192 *irdcketipd*19.06 >t«¢ple,94':924*R> '4:,»»> f:1:4*42..f D Ozark Special Road District Riverside Bridge/Road Project Leo Journagan Construction Co 8/2/2013 325949 473,81 Leo Journagan Construction Co 8/6/2013 325991 1,213.60 Leo Journagan Construction Co 8/13/2013 326063 1,057.86 Leo Journagan Construction Co 8/16/2013 326166 113.65 Leo Journagan Construction Co 8/16/2013 326165 221.30 Leo Journagan Construction Co 8/19/2013 326209 410.59 Leo Journagan Construction Co . 8/20/2013 10568 33,726.59 Leo Journagan Construction Co 8/20/2013 326242 398.77 Leo Journagan Construction Co 8/21/2013 326283 74.84 Leo Journagan-Construction Co 8/23/2013 326351 118.21 37,809.22 Darrell Mrotek Construction 6/27/2013 2890 13,917.50 Darrell Mrotek Construction 9/3/2013 2893 10,060.00 Darrell Mrotek Construction 9/3/2013 2895 3,587.50. 27,565.00 65,374.22 0 D p Jp#81@, 24&20 Zi 9 ..4,+ . b.':%. $7%& : ' ;,> .ce •, *C: mfiA LEO JOURNAGAN CONST. CO., INC. . 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 017)869-7222 INVOICE 325949 PAGE 1 DATE 8/2/13 ACCOUNT NO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDE BRIDGE OZARK, MO 65721 --Material-- ---Haul- - Other Fuel Tax Ticket Date . Order Location Produdi Qty Rate Amount Rate Amount Amount Srchme Amount To!2 ' 13· 4"MINUS 17.30 6.60 114.18 000 0.00 0.00 0.00 0.00 114.1 1376321 08/01/13 17.'45 6 6.60 115.17 0,00 0.00 0,00 0.00 0.00 115.1 1376335 08/01/13 13 4"MINUS 18.404 6.60 121.44 0.00 0.00 0.00 0.00 0.00 121.4 1376337 08/01/13 13 4"MINUS 6.60 123.02 0.00 0.00 0.00 0.00 0.00 123.0 1376358 08/01/13 13 4"MINUS la.64 / 'pubtotal 71.79 Ton $473.81 $0.00 0.00 $0.00 $0,00 $473.8· 4" MINUS 71.79 Ton $473.81 50.00 0.00 $0.00 $0.00 $473.8 Invoice Total Total Invoice-> PLEASE PAY FROM THIS INVOICE THANKYOU D .V)'*e:4 1>; ..2:i ./ Packet?Pti:121( 3 6661%'44 .% ,:d#.,b. M . 93*8>"A°%4 k,/,0/ .·J:.r.,559 LEO JOURNAGAN CONST. CO., INC. - 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 017)869-7222 INVOICE 325991 PAGE 1 DATE 8/6/13 ACCOUNTNO. OZAR11 TERMS Net 30 Days SOLDTO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDEBRIDGB OZARK, MO 65721 --Material--- -- --Haul----- Other Fuel Tax Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount TotE· 1376502 08/05/13 13 4" MINUS 19.07/ 6.60 125.86 0.00 0.00 0.00 0.00. 0.00 125.8 1376507 08/05/13 15 4" MINUS 18.014 6.60 118.87 0.00 0.00 0.00 0.00 0.00 118.8 1376511 08/05/13 13 4"MINUS 20.09 6.60 132.59 0.00 0.00 0.00 0.00 0,00 132.9 1376516 08/05/13 13 4" MINUS 18.03 6.GO 119.00 0.00 0.00 0.00 0.00 0.00 119.Ot 0 1376531 08/05/13 13 4"MINUS 24.49 8.60 161.63 2.66 65.14 0,00 19.54 0.00 246.3· 1376532 08/05/13 13 4"MINUS 16.114 6.60 106.33 0.00 0.00 0.00 0.00 0.00 106.3: 1376535 0W05/13 13 4• MINUS 19.54J 6.60 128.96 0.00 0.00 0.00 0.00 0.00 128.1 1376542 08/05113 13 4" MINUS 16.99 6.60 112.13 0,00 0.00 0.00 0.00 0.00 112.1: 1376543 08/05/13 13 4" MINUS 18.72 6.60 123.55 0.00 0.00 0.00 0.00 0.00 123.5! '- Sublotal 4"MINUS 171.05 Ton $1128.92 $65.14 0.00 $19.54 50.00 InvolceTolat 171.05 · $1128.92 $65.14 0.00 $19.54 $0.00 $1,213.6[ I Total Invoice ----- > $1,212 PLEASE·PAYFROMTHIS·INVOI€E 2· THANK YOU . @Pf¢@tleg.3221 4 P#£216%?2 LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 (417)869-7222 INVOICE 326063 PAGE 1 DATE 8/13/13 ACCOUNTNO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDE BRIDGE OZARK, MO 65721 --Material-- ---Haul ----- Other Fuel. Tax Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Total 1376736 08/12/13 13 4"MINUS 20.10 6.60 132.66 0.00 0.00 0.00 0.00 0.00 132.66 1376748 08/12/13 13 4"MINUS 16.64 6.60 109.82 0.00 0.00 0.00 0.00 0.00 109.82 1376751 08/12/13 13 4"MINUS 18.50 6.60 122.10 0.00 0.00 0.00 0.00 0.00 122.10 1376760 08/12/13 13 4"MINUS 18.11 6.60 119.53 0.00 0.00 0.00 0.00 0.00 119.53 =29.111 08/12/13 13 4"MINUS 18,68 6.60 123.29 0.00 0.00 0.00 0.00 0.00 123.29 1376761 109.10 0.00 0,00 0.00 0.00 0.00 109.10 16.53 6.60 )375712 08/12/13 13 4"MINUS 17.88 6.60 118,01 0.00 0.00 0.00 0.00 0.00 118.01 1376773 08/12/13 13 4' MINUS 1376779 08/12/13 13 4"MINUS 16.43 6.60 108.44 0.00 0.00 0.00 0.00 0.00 108.44 1376780 08/12/13 13 4"MINUS 17.41 6.60 114.91 0.00 0.00 0.00 0.00 0.00 114.91 Subtotal 4"MINUS 160.28 Ton $1057.86 $0.00 0.00 $0.00 $0.00 $1,057.86 160.28 Ton $1057.86 $0.00 0.00 $0.00 $0.00 $1,057.86 Invoice Total Total Invoice ----- > $1,057.86 PLEASE PAY FROM THIS INVOICE THANKYOU hi**1(0(00%2*.14 241· .·03 4: i•.4 184*2:6:aJ. 1 ..y LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 (417)869-7222 INVOICE 326166 PAGE 1 DATE W16/13 ACCOUNTNO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# riverside bridge OZARK, MO 65721 --Material-- ---Haul--- Other Fuel Tax , Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Total 1376959 08/15/13 13 4' MINUS 17.22 6.60 113,65 0.00 0.00 0.00 0.00 0.00 113.65 Subtotal 4" MINUS 17.22 Ton $113.65 $0.00 0.00 $0.00 $0.00 $113.65 r volce Total 17.22 Ton $113.65 $0.00 0.00 20.00 $0.00 $113.65 Total Invoice ----- > $113.65 i PLEASE PAY FROM TH[S DIVOICE THANK YOU n A' t.@ * .t ADMP· 4 14*Picke¢Pg:,24ff 4*5¥1·,tep,w„i• •r,„. . ¢ ."I:/ I.*1% %*i :6/att ferai./.-/:.:' /- LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 (417)869-7222 INVOICE 326165 PAGE 1 DATE 8/16/13 ACCOUNT NO. OZAR11 TERMS Net 30 Days SOLDTO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDE BRIDGE OZARK, MO 65721 ---Material---- ---Haul---- Other Fuel Tax Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Total 1376938 08/15/13 13 4"MINUS 15.25 6.60 100.65 0.00 0.00 0.00 0.00 0.00 100.65 1376944 08/15/13 13 4" MINUS 18.28 6.60 120.65 0,00 0.00 0.00 0.00 0.00 120.65 Subtotal · 41" MINUS 33.53 Ton $221.30 $0.00 0.00 $0.00 $0.00 $221.30 )01ce Total 33.53 Ton $221.30 $0.00 0.00 $0.00 $0.00 $221.30 Total Invoice -> $221.30 PLEASE PAY FROM THIS INVOICE IHANK YOU JTPacket(Pg:025/4 1 4,*fi' 6 2 'a. ¥% n LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 (417)869-7222 INVOICE 326209 PAGE . 1 DATE 8/1W13 ACCOUNT NO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDE BRIDGE . OZARK, MO 65721 --Material--- --- -Haul-- Other Fuel Tax Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Total 1377012 08/16/13 13 1" BASE 14.81 6.60 97.75 0.00 0.00 0.00 0.00 0.00 97.75 1377018 08/16/13 13 1"BASE 15.90 6.60 104.94 0.00 0.00 0.00 0.00 0.00 104.94 1377029 08/16/13 13 1" BASE 14.65 6.60 96.69 0.00 0.00 0.00 0.00 0.00 96.69 1377035 08/16/13 13 1' BASE 16.85 6.60 111.21 0.00 0.00 0.00 0.00 0.00 111.21 '- 1"BASE 62.21 Ton $410.59 $0.00 0.00 $0.00 $0.00 $410.59 /Nubtotal Invotcelotal · 62.21 Ton $410.59 $0.00 0.00 $0.00 $0.00 $410.59 Total Invoice - > $410.59 PLEASE PAY FROM IHIS INVOICE THANK YOU n *t,kkit!9.9.7,9,#1 14.. I , »M? r * 23 ..-.._24·94% 0 ,nstruction Co.,Inc ,dstnut Expy. 'fffluilliT i-' 00 .,Ofield, MO 65802 1 coNit-hucT@/AGGREGATES Oll +17869-7222 Invoice 10568 Bill to: Job: 13115AW OZARK SPECIAL ROAD DISTRICT EN.0(481 2013 Ozark Special Overly rl, PO BOX 688 OZARK MO 65721 OZARK MO Invoice #: 10568 Date: 08/20/13 Customer P.O. #: Payment Terms: NET DUE 10 DAYS Salesperson:ALLEN WILSON Customer Code: OZAR11 I Remarks: G Quantity Desdription ·· 4 ' , U/M 3· ' 'Unit Ptice Extens CD .. -3 591.400 Ashphalt In Place to Date TN 57.46 33,981.1 0 Fuel Index Deduct -255.: S Subtotal: * 33,726.2 Q Total: 33,726.E n *UP.baidlreg.127:El Print Date: 0W20/13 D.,a. 1 7 LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPm SPRINGFIELD, MO 65802-2590 (417)869-7222 INVOICE 326242 PAGE 1 DATE 8/20/13 ACCOUNTNO. OZAR11 TERMS Net 30 Days SOLDTO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# riverside bridge OZARK, MO 65721 ---Material-- ----Haul----- Other Fuel Tax 3 Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount ' Total w 1377075 13.19 6.60 87.05 0.00 0.00 0.00 0.00 0.00 87.0: & 08/19/13 13 1"BASE 17.71 6.60 116.89 0,00 0.00 0.00 0.00 0.00 116.85 G 1377079 08/19/13 13 1"BASE 1377085 08/19/13 13 1" BASE 15.64 6.60 103.22 0.00 0.00 0.00 0.00 0.00 103.22 1377098 08/19/13 13 1" BASE 13.88 6.60 91.61 0.00 0.00 0.00 0.00 0.00 91.61 - ftubtotal 1"BASE 60.42 Ton $398.77 $0.00 0.00 $0.00 $0.00 $398.77 Invoice TO[al 60.42 Ton $398.77 , $0.00 0.00 $0.00 $0.00 $398.77 Total Invoice ----- > PLEASE PAY FROMTHIS INVOICE THANK YOU n ftilfacki,fp'092835 6' <4·9¥ # 4#4.0 4 3 LEO JOURNAGAN CONST. CO.,INC. 3003 E. CHESTNUT EXPWY SPRINGFIELD, MO 65802-2590 017)869-7222 INVOICE 326283 PAGE 1 DATE 8/21/13 ACCOUNTNO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX 688 PO.# RIVERSIDE RD. OZARK, MO 65721 -Material- -,-Haul---- Other Fuel Tax · Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Tot: 1377225 08/20/13 13 1" BASE 11.34 6.60 74.84 0.00 0.00 0.00 0.00 0.00 74.8 Subtotal . 1" BASE 11.34 Ton $74.84 $0.00· 0.00 30.00 $0.00 $74.8 0poice Total 11.34 Ton $74.84 $0.00 0.00 $0.00 $0.00 Total Invoice ---- > PLEASE PAY FROM THIS INVOICE THANK YOU '3 2:·+7 :Dth'm 9=0 /v /4 2- 3 THR 4:#PacketPg*2990 ,·.··, +p*$,>+Kw·$,?433 ,?*s:;,·, Qt 4, 0:·6:api# LEO JOURNAGAN CONST. CO., INC. 3003 E. CHESTNUT EXPm . SPRINGFIELD, MO 65802-2590 0.17)869-7222 INVOICE 326351 PAGE 1 DATE 8/23/13 ACCOUNT NO. OZAR11 TERMS Net 30 Days SOLD TO OZARK SPECIAL ROAD DISTRICT PO BOX688 PO.# RIVERSIDERD. OZARK, MO 65721 ---Material-- ---Haul-- Other Fuel Tax . Ticket Date Order Location Product Qty Rate Amount Rate Amount Amount Srchrge Amount Tot 1377301 08/22/13 13 1"BASE 11.40 6.60 75.24 0.00 0.00 0.00 . 0.00 0.00 1377341 08/22/13 13 1"BASE 6.51 8.60 42.97 0.00 0.00 0,00 0.00 0,00 Subtotal 1"BASE 17.91 Ton $118.21 $0.00 0.00 $0.00 $0.00 0Invoice Total 17.91 Ton $118.21 $0.00 0.00 $0.00 $0.00 Total Invoice ---- > PLEASE PAY FROM THIS INVOICE THANKYOU IiP®!*til?*30@ 3.43'0A™)6*ti¢ From : C PHONE No. : Sep. 04 2013 9:4 <.5.:Her.:'.;L,/ Invoic €.0 N 1, U.U.11.1,1 0 11 MliL 1406 11111!IWP¥ 180* Walnut Rhado, Mi¥:te,1,1 &577 1 417.334-1144 . 0 6/27/2013 2890 Bill, m: ()MARK SPECIAL RD, INST. 4... #I...I-'·-·9 C ?:9·:MUM!:ViI? · ' '91*WIRN¢ ./.UZ€!28•0 Riverside Bridge 7·Hour(.S) -Semi 07.24-13 95.00 665.00 1 1.abor 35.00 140.00 3 HRS- 230 TRACK 1 K ) It · 130.00 390.00 6 1·lour(S) -Semi 07-25-11 95.00 570.00 1 HRS. 230 TRACKDOE 130.00 390.00 1 Ijour(M) 64111 1.oader 115.00 115.00 35.00 105.00 3 Labor 1.5 1Iour(S) -Semi 07-29-13 95.00 142.50 S (hours) bluc Pcic dump truck 70.00 150.00 5.5 Hours On ked Dump Trtick . 70,00 385.00 5 Hrs- 420 out baokhoe RO.00 400,00 7 MRS- 230'1'ItACKHOE 130.00 910.00 35.00 455.00 13 labor 8 HRS. 7.30 TRACK!1013 07-31-13 130.00 1,040.00 7 Ilours On Red Dmnp '1'ruck 70.00 490.00 7 (hour€) blue Pctc dump truck 70.00 490.00 8 lirs- 420 cat bnekhoe 80.00 640.00 12 Labor 35.00 420.00 7 IIRS- 230 TIZACK[IOE 08-01„13 130.00 910.00 ? Hours On Bud Dump Ti·uck 70.00 490.00 6.5 (liours) blue Pete dump truok 70.00 455.00 TOTAL paola 1 42#6**kki :'1411 8,N·; 03*608*4 :....9di. ·,/**LI ,Fro>,1 C PHONE No. : Sep. 04 2013 9:41HM 102 EBARRELL Invoii .t·tiNST,iliello.n.0#NC.L.--.JIIIA 54>& Inghway 160• Wah,ul *had,t, Minnuil 81,771 DATE INVOIC 0 0 417-331·1111 6/27/2013 2890 BILL TO: (>ZARK SPEC']Al. RD. DIST. 1*BsGU&*Af:149*9**Ail:W t€*E'<9&5921F 4 2 · •. ''.·P,·..e „p=·.-;·6 Ait4!54}k·.::;...Ivy=„ 4 .40?1 Dk:ek,·,22,:0162,4 4 7 1·lrs- 420 ent bat;khoe - 80.00 560.00 R Labor ' 35.00 280.00 1 Gao-Grid · 150.00 150.00 7.5 I·IRS- 230 TRACKI 1013 08-05-13 130.00 975.00 8 Hours On Red Dump Truck · 70.00 560.00 8 (hours) blue Poto dump truok 70.00 560.00 7.5 Mrs- 420 cal backhoe . '80.00 600.00 8 Labor . 35.00 280.00 0-iD 9419. p I %91 7 TOTAL $13,917.50 Page 2 E**etikgi?.323,9 I......I/,Ii f FitiIARagEU Invoice 0 COUSTRUCTIONFINC 22252#gfi,Zi f#JiFY.V 3405 Highway 180 0 Walnut Shade, MIssourl 85771 9/3/2013 2893 417-334-1144 - #'-4. 7 • 4 .V e ...DI ·. u.,4 .,r... ·2*.-,rry.,71 e.»BIPL.TO... 4. . 4, 4.1....:SM gl/Glaa#84*EN£*li. 61.4., 554.,9*414-0:4.2-4,1.2*40?·,Acitiet:58 OZARK SPECIALRD. DIST. r, -ria.•i--***4 r Riverside Rd 6 HRS- 230 TRACKHOE 08-12-13 130.00 780.00 80.00 280.00 n 3.5 Hrs- 420 cat backhbe 420.00 6 (hours) blue Pete dump truck * 70.00 6 Hours On Red Dump Truck 70.00 420.00 1.5 Hour(S) -Roller 85.00 127.50 13 Labor 35.00 455.00 6 HRS- 230 TRACKHOE 08-13-13 130.00 780.00 6 Hrs- 420 cat backhoe 80.00 480.00 3 Hours On Red Dump Truck 70.00 . 210.00 3 (hours) blue Pete dump truck 70.00 210.00 I2 Labor 35.00 420.00 6 HRS- 2301RACKHOE 08-14-13 130.00 780.00 2 IIrs- 420 cat backhoe 80.00 160.00· 2 Hours OnRedDump Truck 70.00 140.00 70.00 140.00 2 (hours) blue Pete dump truck 560.00 16 Labor 35.00 3.5 HRS-230 TRACKHOE 08-15-13 130.00 455.00 3.5 Hrs- 420 cat backhoe · 80.00 280.00 4 (hours) blue Pete dump truck 70.00 280.00 35.00 , 245.00 7 Labor 3.5 HRS- 230 TRACKHOE 08-16-13 130.00 455.00 0 TOTAL Page 1 %®i.*4*124*3 9211 (61Dm *4*/6.affbi - ../:la-·12.PA.ic¢·'6'kt i" · . " " - t " -fO**1.-a .,1#94. 4*,M*»·*14862-01* 42:44•4644*405£»1¢8; OZARK SPECIAL RD. DIST. a 1 Hrs- 420 cat backhoe 80.00 80.00 5.5 (hours)blue Pete dump truck 70.00 385.00 5 Labor 35.00 175.00 2.5 Hour(S) - Grader 08-19-13 120.00 300.00 2 Hrs- 420 cat backhoe 80.00 160.00 4.5 Hour(S) - Semi 95.00 427.50 3 (hours) blue Pete dump truck 70.00 210.00 7 Labor 35.00 245.00 $10,060.00 TOTAL 0'9.Pa#kdtifg·t?*2. 1.10 6 41 4/ Page 2 2.6.a ' · farlf]® 1 1 1 E L 1 Invoic< CONSTRUCTION,0 INCJk111lk 3405 Highway 1600 Walnul Shade, Mlisourl 05771 kNINMPIC ES 417-334-1144 9/3/2013 2895 5:.11:71•':O·14.4 ' &2.th¢&7.222... +'e,24,w.·.*%*#*A#.*aketc.R, OZARK SPECIAL RD. DIST. ulabillilgili. Iwr, u,·/-r-u,i, MI I.vi--,1. iu-,r£,1-1/w/ . 11/r· wit!""'U IvI wul-0 luA 1 Wwl 1 Ull-9/•-I .- Riverside Rd C Hand Rail ) , I U 22 Labor 08-20-13 35.00 770.00 6.5 (Hrs) - WeIder 15.00 97.50 29 Labor 08-21-13 35.00 1,015.00 8.5 (Hrs) - Welder 15.00 127.50 42.5 Labor . 08-22-13 35.00 1,487,50 6 (Hrs)-Welder 15.00 90.00 $3,587.50 TOTAL te{packet)Pol ·;35' f .' ' U.5 ' ..... 3. U.+ 6 :I 111 (0/06) I. it*.44•Vi *R¢{81% lili C 0 a 0 I 70 m C 50 U') AJ XI 1,1 8 O -0 = 90 C 0 > a -1 L y 21 - 0 -4 m m -0 IJ *5 Rt .* 8. < DO 0 9-4. d a 0 41 *Z 05 M · -2 R -1.-AE - -1 6 2 . 06 74 9 %Z .0 E Ecocoo,x 18 m 4 I 2> · A m 0 Acncoo, uK OZ ro f · 9 010100 --4 01 po 63 N o R oN , AC . .. m g C •Il Ul 0 O Z 0 Z m 3 4 n 81 3938/ity'Weide r. 0%1*m€% 1 1% 1 4 scuoule=eli, pa,uda,4.{VUH) 111rloooY luawaslnqUPM 4118014 9 ImA UOBountum ui pasn q Ue# e,! ebump 02 108!qns aja Salli paip aLL· .E,uerd wauno OAD,8 05£890.7 5/1 imig iril i ..um!Ulay ANIUOW !431 51,074RR R ormt 1[300Z$ 'AdOODOWA 0 i E. 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