County Court 0 Minutes Series Book 36 January 5,2009- March 15,2012 1 0 0 h . 1 January 05,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on January 5,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk, Kay Brown is taking the minutes. 9:00 a.m. Attorney David AppIeby Re: Vacate Bud Springs Road Those present for the meeting were Commission Secretary Julia Maples, Mike Robertson, and County Consultant Jim Bresee. The Commission met with David Appleby to vacate Bud Springs Road. There are several homes that are actually built on Bud Springs Road that are in the Stoneshire Subdivision. A petition was signed by all the residents asking that Bud Springs Road be vacated. Motion/Vote - Vacate Bud Springs Road Western Commissioner Bill Barnett made a motion to vacate Bud Spring Road. The Commission signed the order. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-05-09-1 - Vacate Bud Springs Road 9:00 A.M. BEFORE THE COUNTY COMMISSION OF CHRISTIAN COUNTY, MISSOURI IN RE: Vacation ofBud Springs Road, an alleged public road ORDER VACATING PUBLIC ROAD Upon application duly filed, read, published, and re-read, all as required by RSMo. Section 228.110, the County Commission for Christian County, Missouri hereby orders the following described alleged public road shown as ofBud Springs Road on the final recorder plat of Stone shire First Addition, a Subdivision in said Christian County to be vacated, to-wit: All that part of"Bud Springs Road" as shown on the final recorded plat of Stone shire First Addition, a Subdivision in Christian County, Missouri. CHRISTIAN COUNTY COMMISSION JOHN GRUBAUGH Presiding Commissioner TOM HUFF Eastern District Commissioner BILL BARNETT Western District Commissioner 10:00 a.m. Sheriff Joey Kyle Re: Bid-Repair & Maintenance Commission Secretary, Julia Maples was present for the meeting. The.Commission met with Sheriff Joey Kyle to review the bids for repair and maintenance ofthe county vehicles. The Sheriffmade a recommendation to have Ozark Tire provide oil changes, oil filters, brakes and brake systems. All other maintenance including the 30,000 mile maintenance, tires, tire mount, repair and rotation of tires, car batteries and computer diagnostics be awarded to Campbell Ford. Motion/Vote - Award the County Vehicle Repair and Maintenance Eastern Commissioner Tom Huff made a motion to accept the Sheriff's recommendation for the repair and maintenancd ofthe county vehicles. The oil changes, oil filters, brakes and brake systems will be awarded to Ozark Tire. All other maintenance and repairs will be awarded to Campbell Ford. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). 1 k 2:00 p.m. (Off Site) Greene County Commission Office Re: Discussion of Mutual Interest , The Commission attended a meeting in Springfield with the Greene County Commissioners to discuss mutual interest. Signatures 00 0 U A *.tkIft,c/'t_n_, Jl GrubauhFresiding Comqjtssioner, January 08,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on January 8,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk, Kay Brown is taking the minutes. 9:00 a.m. City of HighIandville Re: Road Maintenance Those present for the meeting were Commission Secretary Cindi Childress, Common 1 Road District Supervisor Allen Moss, and Common 2 Road District Supervisor Brent Young. Presiding Commissioner Grubaugh read a letter from the City of Highlandville requeiting that the City of Highlandville acquire the road maintenance within the city limits. The following letter was address to Bill Barnett ofthe Christian County Commission. "Dear Bill, The City of Highlandville has decided to take over the City road maintenance beginning January 2009. Our last CART payment to Christian County will be in January 2009 for December 2008 road maintenance. If you have any questions, please don't hesitate to call. Sincerely, Stuart R. Baker Mayor" Motion/Vote - City of Highland Road Maintenance Western Commissioner Bill Barnett made a motion to accept the request of the City of Highlandville to maintain the roads within the Highlandville city limits. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-08-09-01 - Right-of-Way Warranty Deed for Green Valley Road 9:15 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for Green Valley Road to transfer additional right-of-way along Green Valley Road to the Common 2 Road District. The grantors are James Hedgpeth and Patsy Hedgpeth. The County Clerk, Kay Brown attested the signing. Motion/Vote - Approve the Minutes for December 18,22,29,2008 and January 5th, 2009 Western Commissioner Bill Barnett made a motion to approve December 18, 22, 29, and January 5. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 11:00 a.m. Kelly Vaught -- Coastal Energy Re: OiI for County Roads Those present for the meeting were Scott Grant of Fuel Marketing Corporation, Common 1 Road District Supervisor Allen Moss, Common 2 Road District Supervisor Brent Young and County Consultant Jim Bresee. The Commission met with Kelly Vaught to discuss oil for county roads from Coastal Energy. Mr. Vaught offered different options for bidding the road oiI for the county that would give the county the best prices. He suggested the county go out for bid in February and to consider including the special road districts in the process. Mr. Vaught also suggested the haulers have a performance bond submitted. Western Commissioner Barnett stated that he would have the county engineer present when they shoot it 1 a and spread the rock. S . Mr. Vaught recommended having the vacuum, prime rock, fog seaI and hotmix be bid out separately. One ofthe options presented was that Coastal Energy could cap the maximum price per gallon for fuel and would decrease the cost if fuel prices dropped. They would guarantee the price for the amount that the county purchases. Coastal Energy would secure the oil in storage for the amount bid. Western Commission Bill Barnett suggested that letters be sent to the road districts to inquire ifthey would like to participate in the bid. L-1 Scott Grant from Fuel Marketing Corporation discussed buying diesel in larger tanks for Common 1 and Common 2 Road Districts. According to Mr. Grant, by purchasing a larger volume of dieselthe costfor fuel could decrease as much as 15 to 20 cents per gallon. The Commission asked Kelly Vaught and Scott Grant to come for another meeting to provide more information. Closed Session - Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 1:30 a.m. to discuss R.S.Mo.610.0210) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Those present for the meeting were County Counselor John Housley and County Consultant Jim Bresee and Building Code Administrator Sam Proffer. COURT ORDER STATE OF MISSOURI } SS COUNTY OF CHRISTIAN · January Term, 2009 In the Christian County Commission of said County, on the 7th, day of January 2009, the following, among n other proceedings, were had, viz: L J THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 288,779.94 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 89,464.03 COMMON ROAD #2 $ 87,760.22 BILLINGS SPECIAL $ ·31,101.60 GARRISON SPECIAL $ 6,410.91 OZARK SPECIAL $ 25,123.85 SELMORE SPECIAL $ 9,934.03 S. SPARTA SPECIAL $ 3,032.19 STONESHIRE SPECIAL $ 1,761.56 CITIES CITY OF BILLINGS $ 3,436.48 CITY OF CLEVER $ 2,050.34 CITY OF FREMONT HILLS $ 1,039.61 CITY OF NIXA $ 12,706.32 CITY OF OZARK $ 13,428.27 CITY OF SPARTA $ 1,530.53 77 Signatures L _1 J/1 01 3868410?esiding Commissioner W 1 January 12, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on January 12,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 8:45 a.m. Recycling Re: Emergency Heater Purchase Those present for the meeting were Commission Secretary Cindi Childress, Nixa Fire Department Ranee Duffy, E-911 Board Member Udell Mentola, Chamber of Commerce President, Sharon Whitehill-Gray, Nixa Fire Board, Bob Rubino, Public Administrator Ken Davis, Nixa Police ChiefJames Bacon, Cox Pararhedic David Toner, Chris Cluck with the Christian County Headliner. The Commission purchased a heater in an emergency for the Recycling Department. The Recycling Department furnace caught on fire over the holidays and due to the cold temperatures the old furnace was traded for a new one. The purchase price for the new unit was $ 6,450.00. The furnace was requisitioned and signed off by the Commission. 9:00 a.m. E-911 Ballot Proposal Those present for the meeting were Commission Secretary Cindi Childress, Nixa Fire Department Ranee Duffy, Udell Mentola, Chamber of Commerce President, Sharon Whitehill-Gray, Nixa Fire Board, Bob Rubino, Public Administrator Ken Davis, Dennis Reynolds, Sheriff Joey Kyle, Nixa Police Chief Bacon, David Toner from Cox Paramedic, Springfield Newsleader Tara Muck, Ozark City Administrator Steve Childers, Ozark Mayor Don Watts and Ozark Police ChiefLyle Hodges. The Commission met with representatives from the E-911 Committee to discuss placing a one-quarter cent sales tax on the April ballot. This sales tax would replace the existing Iandline surcharge which taxpayers are currently paying. According to Mr. Duffy, this tax is needed to relieve the funding problems in the Nixa E-911 and the Christian County IE-911 Departments. The Committee requested of the Commission that the one-quarter cent sales tax be placed on the April Ballot. The Commission agreed to place the tax on the ballot. Mr. Duffy presented the Commission a copy ofthe Greene County April 3,2007 ballot language that Greene County used for the election. Motion/Vote - Emergency-911 One Quarter Cent Sales Tax Ballot Proposal Western Commissioner Bill Barnett made a motion to put a one quarter cent sales tax on the April ballot for Christian County and Nixa Emergency 91 I Departments. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote 10:00 a.m. Scott Grant Re: Information on Diesel Fuel Prices Those present for the meeting were Common Road District 1 Supervisor Allen Moss, Commission Secretary Cindi Childress. The Commission met with Scott Grant of FueI Marketing Corporation to discuss onsite bulk storage of Diesel Fuel for Common 1 and Common 2 Road Districts. Mr. Grant presented a fuel price comparison u. chart from 1 1/26/08 through 1/9/09. The prices include the rack price, present price and the FMC price. According to Mr. Grant, the advantages of purchasing diesel fuel in bulk are as follows: , 1. A better ability of fuel cost control 2. Lower fuel cost by buying in bulk (average margin 9 to 12 cents) 3. Ability to monitor fueling of equipment (card system and or key pad input) 4. The ability to estimate the cost ofa particular project by knowing the cost of fuel. 5. The ability to monitor rack price. Mr. Grant will provide the Commission a firm cost analysis for Common 1 and Common 2 Road Districts. He will also provide a quote for a lease purchase and a three year buyout program for the tanks, dispensers, pumps and fuel controller. 11:00 a.m. Kelly Vaught Re: Information on Oil Prices Those present for the·meeting Commission Secretary Cindi Childress, Common 1 Road District Supervisor, Allen Moss, Kelly Vaught of Coastal Energy, Scott Grant ofFuel Marketing Corporation and Donna Osborn, Christian County Headliner. The Commission met with Kelly Vaught to discuss the bidding process for road oil for Common 1 and Common 2 Road Districts and for all the Special Road Districts. Mr. Vaught requested the name of each road district, the amount ofhighway miles, and the length ofthe road for each district. Mr. Vaught will provide a form which will include the road names, length ofthe roads. and the number ofhighway miles. The roads will be figured at an 18 foot average width for resurfacing. By doing the bidding in this format the county road districts would have the oil price secured and if the price falls the price to the county would reflect the change. Mr. Vaught will provide the form to the Commission by next Thursday and suggested the bid go out early March. The Commission will inquire ofthe Special Road Districts ifthey would like to participate in the bid. 6 . 1:00 p.m. (Off-Site) OACAC (Ozark Branch) Re: Board Meeting i The Commission met with OACAC Boa1 at the Ozark Branch Office Signatures {\ A f 1. Jo®'brubaugh/Fresiding Con0nissioner January 15, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on January 15, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown taking the minutes. 8:45 a.m. Todd Wiesenhan, Planning and Zoning Re: Funding Proposal Comp Plan Those present for the meeting were Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee, Charles Iglio of Gloves and More and Chris Cluck with the Christian County Headliner. The Commission met with Todd Wiesenhan, Senior Planner of the Planning and Zoning Department to discuss a funding proposal for the continued work on the County's Comprehensive Plan. Mr. Wiesenhan requested an intern from the Planning and Development Department of SMSU to assist with the field work for approximately twenty hours a week for $ 2,240.00 for this project. Mr. Wiesenhan also requested an assistant for the transportation portion ofthe plan for a cost of $ 1,200.00. The total service cost is $ 3,440.00. Presiding Commissioner Grubaugh stated that the Planning and Zoning Department had the funds available in their budget to cover the cost of the two assistants. 9:00 a.m. Todd Wiesenhan - Planning and Zoning Committee Substitute Those present for the meeting were Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee, Charles Iglio of Gloves and More and Chris Cluck with the Christian County HeadIiner. The Commission met with Todd Wiesenhan to discuss appointing him as a substitute for the Tactical Advisory Committee for Eastern Commissioner Tom Huff. A letter was sent to Mr. Dan Rudge of the Ozark Transportation Organization to inform him that Todd Wiesenhan will be the designated substitute to the Tactical Advisory Committee. Motion/Vote - Appoint Todd Wiesenhan as Substitute to Tactical Advisory Committee Eastern Commissioner Tom Huffmade a motion to appoint Todd Wiesenhan as the substitute to the Tactical Advisory Committee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 9:15 a.m. Charles Iglio - Gloves & More Re: Vendor Proposal Those present for the meeting Commission Secretary Julia Maples Jim Bresee Resource Management. The Commission met with Charles Iglio of Gloves & More. Mr. Iglio presented a catalog and discussed pricing for rain wear for the Sheriffs Department. He also can provide the following products: coffee, safety equipment, latex gloves, safety vests, helmets, work gloves, fire extinguishers, paper product and various flashlights. The Commissioners recommended that he present this information to the Common 1 and - Common 2 Road District Supervisors. 1 Ordinance - 1-15-09-01 - Right-of-Way Warranty Deed- Cedar Dale Lane 10:00 a.m. The Commission approved and signed the Right-of-Way Warranty Deed for Cedar Dale Lane to transfer additional right-of-way aIong Cedar Dale Lane to Selmore Special Road District. The grantor is the MeGinnis Properties, LLC. The MeGinnis Properties Trustee's, Garen D. MeGinnis and Saundra J. MeGinnis signed the deed. County Clerk, Kay Brown attested the signing. Motion/Vote - 10:15 a.m. Accept All Contractors for Loader and Dozer Services Eastern Commissioner Tom Huff made a motion to accept all hourly rates and equipment costs from ali contractors for loader and dozer work for Common 1 and Common 2 Road Districts. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:30 Auditor Sam Yarnell Re:Budget 2009 Signing Those present for the meeting were Commission Secretary Julia Maples, Resource Manager Jim Bresee and Chris Cluck ofthe Christian County Headliner. The Commission met with Auditor Sam Yarnell for a final review of the budget. The Auditor made some recommendations to the Commission that the belt needs to be tighten on expenditures and personnel. According to Auditor Yarnell, the budget will have to be supplemented by the county reserves and the county cannot continue in this vain. The Commission and the Auditor signed the budget and it was attested to by County Clerk, Kay Brown. The Auditor will provide a signed copy ofthe budget to County Clerk, the Assessor and the Commission. Signatures iAAA,6- A -, 41 GrubaliBhfINesiding CoMmissioner January 22,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on January 22,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk, Kay Brown is taking the minutes 9:00 a.m. Mike Mitchell - Canyonwood Subdivision Re: Delaware Town Village Commission Secretary JuIia Maples, was present for the meeting. The Commission met with Mike and Linda Mitchell of Canyonwood Subdivision to discuss the Delaware Village to be placed on the 2009 April ballot. MOTION Western Commissioner Barnett made a motion to place the Delaware Town Village on the April ballot. Eastern Commissioner Huff seconded the motion. The Commission opened the meeting for discussion. Mr. Mitchell speaking for the committee, had concerns that they were not ready for the April election and would like to postpone the election until November. After much discussion the Commission tabled the discussion until Monday, January 26th, 2009 at 9:00 a.m. WITHDRAW MOTION Western Commissioner Barnett withdrew his motion and the Eastern Commissioner Huffalso withdrew his motion to place the issue on the ballot. The Commission would consult with County Counselor John Housley regarding the ballot. 10:00 a.m Alan Bates- Bates & Associates Re: Judicial Facility Expansion Those present for the meeting Circuit Clerk Rick Lamb Commission Secretary Julia Maples and Sheriff Kyle joined the meeting later. The Commission met with Alan Bates to discuss expansion ofthe Judicial Center. Mr. Bates presented plans for the expansion to the Judicial Center. Mr. Bates has been working with Circuit Clerk Rick Lamb to look at the expansion options to the Judicial Center. According to the Circuit Clerk, Christian County is first on the list of counties that the Supreme Court Budget Committee would like to have consolidated by January 31,2009. The Supreme Court Budget Committee has offered to give $ 30,000 towards the county's 03.1 7 consolidation. Circuit Clerk Rick Lamb, provided a consolidation contract to Judge Orr, Judge Luna, and Judge.Waters. Judge Orr and Judge Luna agreed to it and Judge Waters chose not to consolidate. The State of Missouri has set a hiring freeze for ali government jobs until June 30th, 2009. Circuit Clerk Rick Lamb suggested setting up a Building Committee composed ofJudge Orr, Maintenance Director Darrell Flint and one Commissioner, to further investigate the possibilities ofthe Judicial Center expansion. There was discussion of including the jail in the expansion projectas well as blocking off Second Street for future expansion. Mr. Bates will present a contract for the project up to design development. Motion/Vote - 11:00 a.m. Reschedule Right-of-Way Warranty Deed for Emerald Road Eastern Commissioner Tom Huffmade a motion to reschedule the signing ofthe Right-of-Way Warranty Deed for Emerald Road until Mr. Rick Miller could be present to sign off on the additional 10 foot easement along Pearl Road. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-22-09-01 - Right-of-Way Warranty Deed for Naper Road 11:05 a.m. The Commission and the Billings Special Road District approved and signed the Right-of-Way Warranty Deed for Naper Road to transfer additional right-of- way along Naper Road to Billings Special Road District. The grantors are Mark and Teresa Maples. J. MeGinnis signed the deed. County Clerk, Kay Brown attested the signing. 2:00 p.m. Senior Services Board Re: Senior Services Tax Those present for the meeting were Commission Secretary Julia Maples, Tara Muck of the Springfield Newsleader, Charles Doan, Senior and Donna Osborn ofthe Christian County Headliner. The Commission met with Christian County Senior Citizen's Service Fund Chairman Robert Snook and Treasurer Keith Robinett, to discuss the Christian County Senior Citizens Service Fund levy. According to the Missouri State Auditor, on the April 2001 ballot the .05 cents levy for the Senior Citizen Service fund was incorrect. According to Mr. Robinette, the State Attorney General's Office and the State Auditor's office would be satisfied if the levy was place on the ballot again for voter approval. According to Mr. Robinette, the first year the levy was approved by the State Auditor without placing thelevy onthe ballot the levy would be .0005. Mr. Snook and Mr. Robinette agreed to place the issue on the ballot but would like to approve the ballot language. County Counselor John Housley will write the order and ballot language. Mr. Snook stated that the Christian County Senior Citizens Service Fund provides services that are critical for many seniors that have physical and vision impairments allowing them to live independently. The Christian County Senior Citizens Service Fund is a volunteer board that also work with OCAC and worked with the disaster debris pick up. Motion/Vote - Christian County Senior Citizens Service Fund Levy PIaced on April Ballot Eastern Commissioner Tom Huffmade a motion to place the Christian County Senior Citizens Service Fund Levy on the 2009 April ballot at $0.05 cents. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 2:30 p.m. Josie-Great River Engineering Re: GIS Update , Those present for the meeting were Commission Secretary JuIia Maples, Todd Wiesenhan and Bob Atchley from the Planning and Zoning Department and Donna Osborn ofthe Christian County Headliner. The Commission met with Josie from Great River Engineering to have an update on the GIS. There are technical changes that are needed for the GIS. Josie suggested that PC Net be present for the meeting to discuss the technical changes that are needed. The Commission set a meeting with PC Net and Great River Engineering for Thursday, January 29th, 2009, at 11:00 a.m. to work out any technical concerns. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY , January Term, 2009 In the Christian County Commission of said County, on the 22nd day ofJanuary 2009, the following, among other proceedings, were had, viz: 7 1 THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 98,244.69 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 14,736.70 ROAD DISTRICTS 1 . COMMON ROAD #1 $ 29,344.70 COMMON ROAD #2 $ 28,793.55 BILLINGS SPECIAL $ 10,196.33 GARRISON SPECIAL $ 2,104.40 OZARK SPECIAL $ 8,242.24 SELMORE SPECIAL $ 3,256.81 S. SPARTA SPECIAL $ 993.75 STONESHIRE SPECIAL $ 576.21 Signatures A k A.,U A . 4 0 1 1/V)/PALAA-- 1 JWerlbaughb94siding dommi@ ioner January 26,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called· the meeting of the County Commission to order at 9:00 a.m. on January 26,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Mike Mitchell Re: Delaware Town Village Those present for the meeting are Commission Secretary Cindi Childress, Resource Administrator Jim Bresee and Chris Cluck ofthe Christian County Headliner. The Commission met with Mike Mitchell to discuss placing the Delaware Town Village on the ApriI 2009 ballot. The Commission received clarification from County Counselor John Housley that the petition states at the earliest possible time to be placed on the ballot. Presiding Commissioner Grubaugh stated that they are required to place it on the April 2009 ballot. Motion/Vote - Place the Delaware Town Village on the ApriI Ballot Western Commissioner Bill Barnett made a motion to place the Delaware Town Village on the 2009 April the ballot. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Ordinance - 1-26-09-01 - Right-of-Way Warranty Deed - Stewart Creek Road 9:45 a.m. -- The Commission signed and approved the Right-of-Way Warranty Deed for Stewart Creek Road to transfer additional Right-of-Way to the Common 1 Road District. The grantor is Ivol Swearengin. The deed was signed by Attorney in Fact, Sandra Davis for Ivol Swearengin. The deed was attested to by County Clerk, Kay Brown. 10:00 a.m. Jeremy Hill of JMark Business Solutions, Inc. -- Re: IT Discussion The Commission Secretary Cindi Childress and Resource Manager Jim Bresee was present for the meeting. The Commission met with Jeremy Hill ofJMark Business Solutions, Inc., and SheriffKyle to discuss the computer technician services for the courthouse. JMark Business Solutions, Inc. provides computer technician servicesto the Sheriffs Department as well as many companies. Mr. Hill requested that his company have the opportunity submit a proposal for supplying services to all the county offices for a flat monthly fee based on the number of devices. Signatures T k.,v f 19.4,11( A- J®$ Cifufauki-?fesiding Comn@sioner m! 00 62*4- 4 41..:4/ 1: 9 -1 /4 All 12% January 29,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 29,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. (23] 9:00 a.m. Meeting at Ozark Abstract - Real Estate CIosing Ozark Abstract notified the Commission that the paperwork for the real estate closing was not complete and requested that the meeting be postponed until 2:00 p.m. today. Motion/Vote - Postpone the Real Estate Closing Eastern Commissioner Tom Huffmade a motion to postpone the real estate closing with Ozark Abstract till 2:00 p.m. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). Postpone real estateclosing ti112:00 p.m. 9:30 a.m. P.C. net and Great River Engineering Re: G.I.S. System Those present for the meeting are Commission Secretary Julia Maples, Deputy Assessor Amy York , Senior Planner Todd Wiesenhan, Resource Manager Jim Bresee, Collector Ted Nichols, Emergency Management Director Phil Amtower, and Donna Osborn Christian County Headliner. The Commission met with Steve Chedotte and Matt Koenig of P.C. Net, and Josie Bock from Great River Engineering to discuss faster and more efficient usage of the GIS technology in the offices that need access. Josie, Matt and Steve will communicate with each other to form a workable solution and they will report back to the Commission on February 19th at 9:30 a.m. Motion/Vote - Approve.the Minutes Eastern Commissioner Tom Huff made a motion to approve the revised minutes for January 8,12, 15,22, and 26,2009 Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill {3 Barnett (Yes), Tom Huff (Yes). Signatures A 1-WAA.k , C. U.-tl-X KUL,CLA.00: JAo/GrubauE -.cesiding ComtAissioner e February 02,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to oider at 10:00 a.m. on February 2,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Bid Opening - Excess County Property Sale Those present for the meeting Commission Secretary Cindi Childress, Brian Orr of Great River Engineering, Common 1 Road District Supervisor Alien Moss and Common 2 Road District Supervisor Brent Young. The Commission opened bids from Brad Cole and Keith Thornton for the following county surplus: 2004 Ford Crown Victoria Larson Model 509 Hi-Way Model 10 Super P Northstar Power Washer 2002 Motion/Vote - Award Bid to Brad Cole Eastern Commissioner Tom Huffmade a motion to award the bid to Brad Cole for the 2004 Ford Crown Victoria at the price of $ 349.00 the Hiway Model 10 Super P spreader for $ 164.00, and the power washer for $ 221.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill 10 Barnett (Yes), Tom Huff (Yes). Motion/Vote - Award Bid to Keith Thornton Western Commissioner Bill Barnett made a motion to award the bid to Keith Thornton for the Larson Model 509 Spreader for $ 123.00. Tom Huff secended the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:15 a.m. Bid Opening Re: Road Oil Those present for the meeting were Commission Secretary Cindi Childress, Common 1 Road District Supervisor, Allen Moss. The Commission discussed postponing the bid opening due to a slight change in road oiI specifications and to notify all companies to bid according to the revisions. Motion/Vote - Postponed the Road Oil Bid Opening Western Commissioner Bill Barnett made a motion to postpone the Road Oil Bid Opening to February 19th, 2009 at 9:00 a.m. due to a slight change in the specs giving all companies equal opportunity to give a proper bid. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Approve the January 29,2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the revised January 29,2009, minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 30th, day of January 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HERBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 150,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $ 450,000.00) THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 50,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: E-911 (LEAVING A BALANCE OF $ 200,000.00) Signatures . I. A LDA,ti,fix©.«U 1 ¢}rubaggMFresiding Commissioner February 09,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on February 9,2009 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 8:45 a.m. Right-of-Way Re: Procedures for Buried Lines Those present for the meeting are Commission Secretary Julia Maples, David Gardner, Resource t. 2 Management Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan of Planning and Zoning. The Commission met with Resource Management Administrator Jim Bresee to review the document for Road Right-of-Way and Road Crossing Procedures for Buried Lines for the county. Motion/Vote - Approve the Procedures for Buried Lines Eastern Commissioner Tom Huffmade a motion to approve the Road Right-of-Way and Road Crossing Procedures for Buried Lines for the county. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 3 Ordinance - 02-09-09-01 - Road Right-of-Way and Road Crossing Procedures for Buried Lines The Commission signed and approved the Road Right-of-Way and Road Crossing Procedures for Buried lines for the county. It was attested to by County Clerk Kay Brown. 9:00 a.m. Road Variance Re: Roger Richardson Riverwood Properties Those present for the meeting are Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Steve Brown of Great River Engineering, David Gardner, Resource Manager Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan of Planning and Zoning. The Commission met with Roger Richardson and David Gardner for a road variance for Riverwood Properties. Mr. Richardson would like to have approval for a road grade adjustment to the entrance ofthe Riverwood Properties subdivision. The Commission, Mr. Brown, Mr. Gardner, Mr. Richardson and the Planning and Zoning Staffreviewed the map and agreed to go to the site to review the proposed road vanance. Motion/Vote - Continue the Riverwood Road Variance Meeting tilI 11:15 a.m. Eastern Commissioner Tom Huffmade a motion to continue the meeting to 11:15 a.m. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Road Conveyances for Emerald and Pearl Roads Those present for the meeting are Commission Secretary Cindi Childress, David Gardner and Roger Richardson. The Commission met with and Jim Bresee Ex-Officio Commissioner and Rick Miller to review the exchange of right-of way along Emerald Road for the right-of-way along Pearl Road. The transfer of property would be an even exchange. Ordinance - 02-09-09-02 - Special Warranty Deed for Emerald Road 11:00 a.m. -- Mr. Bresee signed and approved the Special Warranty Deed for Emerald Road as the "grantor" for the county to transfer additional right-of-way along Emerald Road to Rick J. Miller and Leslie M. Miller. County Clerk Kay Brown signed and attested the deed. Ordinance - 02-09-09-03 - Right-of-Way Warranty Deed for Pearl Road 11:05 a.m. The Commission approved and signed the Right-of- Way Warranty Deed for Pearl Road for an additional 10 foot ofright-of-way along Pearl Road to transfer to Common 2 Road District. The grantor is Rick J. Miller. County Clerk Kay Brown signed and attested the deed. 11:15 a.m. Reconvene the Meeting with Roger Richardson Those present for the meeting were Commission Secretary Cindi Childress, Roger Richardson, David Gardner, Resource Management Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan from Planning and Zoning, Steve Brown of Great River Engineering, Sheriff Joey Kyle, Blanca Mallonee and Donna Osborn of the Christian County Headliner. The Commission returned from viewing the Riverwood Properties road and there was discussion over the variance of Riverwood Properties. Presiding Commissioner suggested that a decision be made so Roger would know when he leaves what he has to do to be compliant. Western Commissioner Bill Barnett affirmed the recommendations of Great River Engineering, that the variance be slightly cut in and that the slope of the road be to the West and that guard rails be installed. He also requested that the covenants state that the road may not be graded in the winter. Motion/Vote - Grant the Variance for Riverwood Properties With Recommendations Western Commishioner Bill Barnett made a motion to grant the variance for Riverwood Properties with the following changes: slope the road to the West and may be required to place guard rails along the east side 11 1 of the road and have the subdivision covenants state that the road may not receive ice and snow removal in extreme conditions due.to the slope ofthe hill. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN January Term, 2009 In the Christian County Commission of said County, on the 6th, day of February 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 235,129.46 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 72,843.11 COMMON ROAD #2 $ 71,455.84 BILLINGS SPECIAL $ 25,323.44 GARRISON SPECIAL $ 5,219.87 OZARK SPECIAL $ 20,456.26 SELMORE SPECIAL $ 8,088.45 S. SPARTA SPECIAL $ 2,468.86 STONESHIRE SPECIAL $ 1,434.29 CITIES CITY OF BILLINGS $ 2,798.04 CITY OF CLEVER $ 1,669.42 CITY OF FREMONT HILLS $ 846.47 CITY OF NIXA $ 10,345.70 CITY OF OZARK $ 10,933.52 CITY OF SPARTA $ 1,246.19 Signatures b. 9 0 4-p vuu -C) 1.1Axk b,4... dgkn GruSauAhiffekiding Comn#ssi8ner February 12, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on February 12, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill · Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 8:45 a.m. Bid Opening for Sheriff's Department Vehicles The Commission Secretaly Julia MapIes was present for the meeting. The Commission opened two bids for vehicles for the Sheriff's Department from the following companies: Government Fleet Sales submitted a bid for 6 cars for a total cost of 53,995.00 without specialized equipment. The specialized equipment would be an additional $ 3,000.00 Dynamic Cars of Republic Missouri provided a bid for 5 cars for a total cost of $ 40,250. The Commission will refer the bids to the Sheriff for review and the Sheriffwill make a recommendation to the Commission. The Commission discussed continuing the meeting. Motion/Vote - Continue the 8:45 a.m. Meeting Western Commissioner Bill Barnett made a motion to continue the 8:45 a.m. meeting till 2:30 p.m. today. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 7 L_ j 9:00 a.m. Lyon Taylor - Locations Manager Re: Tabor Hollow Road Event Those present for the meeting; Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Emergency Management Director Phil Amtower. The Commission met with Lyon Taylor to discuss the filming of a movie in the Oldfield area which would include Highway T and Highway H. He presented the proposed dates of filming and had safety concerns due to the traffic. Mr. Bresee suggested that he speak with SheriffKyle and the Missouri Department of Transportation for safety assistance. Closed Session Western Commissioner Bill Barnett made a motion to go into Closed Session at 9:30 a.m. to discuss R.S.Mo.610.021(17) Confidential or privileged communications between a public governmental body and its auditor.. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 9:50 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Tim Conklin -- Ozark Transportation Organization Re: Economic Stimulus Bill Those present for the meeting: Commission Secretary Cindi Childress, Jim Bresee Resource Management Administrator and Donna Osborn ofthe Christian County Headliner. The Commission met with Tim Conklin and Sara Edwards of the Ozark Transportation Organization to discuss the economic stimulus recovery act. Mr. Conklin said that 4% of thd total stimulus package is targeted for highway infrastructure. Ms. Edwards distributed MODOT information of the estimated funding levels. The funds will be distributed to the State and it must be used within 6 months. After the state allocates the funds to MODOT it must be used within 90 days or the funds will return to the State. This stimulus funding does not require matching funds. However, the short time frame will require that the right of way be purchased and the plan design prepared to apply for it. Mr. Bresee suggested using some ofthe funds to purchase additional right-of-way at CC and Cheyenne Road. 11:00 a.m. Dr. BilI Wheeler, Chadwick School Superintendent Re: Secure RuraI School Funds Those present for the meeting are Commission Secretary Julia Maples, Treasurer Karen Matthews and Donna Osborn ofthe Christian County Headliner. The Commission met with Dr. Bill Wheeler, Superintendent of Chadwick School to discuss secure rural school funds. The bond proposal did not pass and the school district needs to find the matching 25% funds of $ 171,000.00. Dr. Wheeler inquired about the "payment in lieu of taxes" and the federal stimulus money. He suggested that the money that is paid annually through the payment in lieu of taxes could be allocated to school construction rather than road repairs. However, most counties use the payment in lieu of taxes for the road budget. He suggested freeing up money through a lease purchase agreement for $ 20,000.00 a year for a 10 year period . Presiding Commissioner Grubaugh stated that the county sales tax and CART funds were down and that the county would have to adjust to the decrease in revenues. Dr. Wheeler stated that the FEMA grant time is running out and asked if the county would receive any extra Federal funds, if you would remember them. The Commission will take the information under advisement. 1:30 p.m. Office Holders Meeting Re: Budget Discussion Those present for the meeting: Judge Waters, Judge Luna, Auditor Sam Yarnell, Collector Ted Nichols, Recorder Roy Meadows, Deputy Clerk Norma Ryan, SheriffKyle, Deputy Blanca Mallonee, Building Inspections Administrator Sam Proffer, Planning and Zoning Administrator Bob Atchley, E-911 Carol . Franks, Coroner Arthur Adams, Treasurer Karen Matthews, Brian Cathy Chief Deputy, Public Administrator Ken Davis, Prosecutor Ron Cleek, Deputy Prosecutor Suzanne Frakes, Deputy Assessor Angie Trumble and Donna Osborn ofthe Christian County Headliner. The Commission met with the office holders to discuss the budget. The revenues are down in sales tax almost 11%. The Commission are taking a proactive approach to encourage office holders to be conservative with their budgets to protect the assets of the county. The Commission wanted everyone to be aware and save money anyway you can. They also encouraged the officeholders to keep comp hours at a minimum. 9 Deputy Norma Ryan suggested to the officeholders that they consolidate the monthly bills to an annual payment and to also look at getting their cell phones through Verizon. Western Commissioner Barnett encouraged everyone to buy local to increase the sales tax. Motion Vote - Approve the Minutes for February 2,9'11,2009 Eastern Commissioner Tom Huffmade a motion to approve the February 2 and the 9h 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Accept the Bid for Sheriff's Patrol Cars Eastern Commissioner Tom Huff made a motion to accept the bid from Government FIeet Sales as recommended by Sheriff Kyle. SheriffKyle' letter ofrecommendation stated that the cars offered by Government Fleet Sales are newer and have less miles than Dynamic Cars. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). Signatures '*AA-, Ujv-4 -/ - m Grubahghifresiding Conissioner. February 19, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on February 19, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Norma Ryan taking the minutes. 9:00 a.m. Bid Opening for Oil for County Road Departments. The meeting was attended by Resource Management Administrator Jim Bresee, Kelly Vaught, Lance Fischer, and Greg Dishman. The Commission received two bids from Sem Materials Corporation and Coastal Energy Corporation. The Commission will review the bids and will make a decision on Monday, February 23rd, 2009 at 10:00 a.m. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 9:15 a.m. to discuss R.S.Mo.610.021 (17) Confidential or privileged communications between a public governmental body and its auditor.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huff made a motion to end Closed Session and reconvene in Open Session at 10:30 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No decisions were made. 9:30 a.m. Great River Engineering and PC Net-GIS follow up The meeting was attended by Deputy Assessor Amy York, Planning and Zoning acting Administrator Bob Atchley and Resource Management Administrator Jim Bresee. The Commission met with Josie Bock of Great River Engineering and Steve Chedotte of P.C. Net. The GIS server should be left here and another server placed next to the GIS server for P&Z to access. The pipe from Empire is not large enough to allow the server to go to underground. The server will cost approximately $ 5,000.00 to $ 6,000.00. Mr. Chedotte will furnish the county specs for a server bid and it will be advertised next week. 10:30 a.m. CIever High School and Jim Bresee Those present for the meeting are Resource Management Administrator Jim Bresee Donna Osborn ofthe Christian County Headliner. The Commission met with Jeremy Thompson from Clever High School. Clever High School has done a lot to go green and Presiding Commissioner Grubaugh presented Jeremy Thompson with a Certificate of Recognition for all their efforts. Josh Byrd will be available to assist with any needs. t,I 51. ./„ r 1:30 p.m. Bid Opening, 202 W Elm Phone System Those present for the meeting were Commission Secretary Julia Maples Ted Johnson of Tri County Telephone, Steve Chedotte ofPC Net, Dave Wilcock from Centurytel and David Jarvis of Great River Engineering. The Commission opened three bids from'the following comphnies: Tri County Telephone total cost including installation $ 18,591.20 P.C. Net Incorporated total cost including installation $ 10,880.00 CenturyTel ofMissouri, LLC total cost including installation $ 13,074.81 The Commission will review all bids and make a decision at a Iater date. Motion/Vote - Award the Phone System Eastern Commissioner Tom Huffmade a motion to awarded the bid to PC Net for $ 8,640.00 for equipment and $2,240.00 for installation for a total cost of $ 10,880.00, for the phone system in the new Planning and Zoning and Building Inspections Departments. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 2:00 p.m. Great River Engineering-Roads & Bridges-Update FEMA Flood Plain The Commission met with Spencer Jones and David Jarvis from Great River Engineering, & Kevin Lowe, Olsen and Association, and Planning and Zoning Acting Administrator Bob Atchley. Spencer proposes a plan of action for the CC corridor. John Housley and Dawn Gardner have agreed upon a plan for agreement for MODOT and county. We need to accelerate the selection for engineering firms. Spencer requested that the project be with Great River Engineering to partner with Olsen as a 50/50 project. Spencer feels they offer the best team to benefit the county. John feels there needs to be some sort of contract to know what you get and what you are paying for Highway 65 & CC and intersection at Cheyenne Road and CC Highway to be funded through the stimulus money. Spencer will get the documentation of why you don't need to bid these services. Spencer will prepare paperwork for Mr. Housley to approve. FEMA Flood Plain used the old maps to create the flood plains. Great River sent them the correct data and they did not change anything. Stacy from Senator Bond's office said to email or fax letter letting them know you are unhappy with FEMA. She will forward this to the appropriate party. Her fax number is 864-7519. Spencer Jones and Bob Atchley will have a letter for review at 11:00 a.m. next Thursday 2/26/09. Signatures /<-YANA J . 1.<16-0, 1®A GrubaughLPfesiding-Com*ssioner February 23,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on February 23,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 0 Motion/Vote - 8:45 a.m. Appointment to the Extension Council Western Commissioner Bill Barnett made a motion to appoint Eastern Commissioner Tom Huffto the Extension Council to serve as a representative ofthe Commission. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 02-23-09-01 - Right-of-Way Warranty Deed for Dairy Road 9:00 a.m. The Commission signed and approved the Right-of- Way Warranty Deed for the transfer of right-of-way along Dairy Road to transfer to Common 2 Road District. The grantor is Connie Winslow. The deed was attested and signed by County Clerk, Kay Brown. 15 9:15 a.m. Contract for Road Graders for County Road Districts Commission Secretary, Cindi Childress, was present for the meeting. Eastern Commissioner Tom Huffsigned a lease purchase contract for a 770-D road grader for $ 153,255.00 for Common 1 Road District. Western Commissioner Bill Barnett signed a lease purchase contract for a 770-D road grader for $ 155,315.00 for Common 2 Road District. The road graders were purchased through the state bid. 10:00 a.m. Bid Decision for Road Oil Those present for the meeting are: Commission Secretary Cindi Childress and David Dishman of Sem Materials Corporation. 0 The Commission reviewed the bids for the county's road oil and discussed the prices and options from Sem Materials and Coastal Oil. The Commission favored Coastal Oil over the Sem Materials Corporation. Coastal Oil had the option of locking in an oil price on the high side ifthe oiI prices were to increase. Also the special road districts may have the ability to pony on the county's bid. Motion/Vote - Award the County Road Oil Bid Eastern Commissioner Tom Huffmade a motion to award the bid to Coastal Oil for the County's Road Oil. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the February 12th, 2009 Western Commissioner Bill Barnett made a motion to approve the minutes for February 12,2009. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Rick Freeman & Steve Davis of HMN Architects - Justice Center Discussion Those present for the meeting: Cindi Childress, Resource Management Administrator Jim Bresee and Donna Osborn of the Christian County Headliner News. The Commission met with Rick Freeman and Steve Davis ofHMN Architects to discuss possible future expansion of the Justice Center. They indicated an interest of being the architectural firm for any possible expansion or remodeling to the Judicial facility or jail. Signatures 0(6!/Gruba*Pr-iatng Conw/1. . J jismoner February 26,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on February 26,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening - Office Supplies The meeting was attended by Sharon Whitehill-Gray, and Charlene Gabbard from CB Laser. The Commission received three bids for office supplies from the following companies: CB Laser, Springfield Office Supply and Staples. The Commission will review the bids and make a decision at a later date. 10:00 a.m. Bid Opening - Truck and Tractor Tires The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Grubaughand Western Commissioner Bill Barnett opened bids for truck and tractor tires for the county from the following companies: Schneider Tire Auto Repair, Ozarko Tire Centers Inc. and TCI Tire Centers. Motion/Vote - Award Bids for Tires and Service Western Commissioner Bill Barnett made a motion to award the bid to TCI for tires. For service all bids are accepted subject to availability. Tom Huffseconded the motion. The motion passed by vote: John j Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:30 a.m. Bid Opening for Surplus Road Graders The meeting was attended by Commission Secretary Cindi Childress. The Commission opened the following bids for the county's surplus road graders: Gale Vaught 850 Galion SN: G580061U203780 $ 27,027.00 for Common 2 850 Galion·SN: G580010U20I 139 $ 9,000.00 for Common 1 Randy Rogers 850 Galion SN: G580010U201139 $ 15,555.55 for Common 1 '23 Murphy Tractor and Equipment Company 20,501.00 for Common 2 850 Galion SN: G580061U203780 $ 850 Galion SN: G580010U201139 $ 14,501.00 for Common 1 Vaught & Company 850 Galion SN: G580061U203780 $ 20,180.00 for Common 2 850 Galion SN: G580010U201139 $ 15,180.00 for Common 1 Motion/Vote - Award the Bid for the Sale of County Road Graders Eastern Commissioner Tom Huffmade a motion to award the bid for the 850 Galion SN: G580061U203780 $ 27,027.00, to Gale Vaught and award the bid to Randy Rogers for the 850 Galion SN:G580010U201139 $ 15,555.55. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Approve the Minutes for February 19,23,2009 Western Commissioner Bill Barnett made a motion to approved the minutes for February 19 and 23rd, 2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Great River Engineering & Planning & Zoning RE: Discussion FIoodplain Response 1L-I The meeting was attended by Commission Secretary Julia MapIes. Common 2 Road District Supervisor Brent Young and Common 2 Road District Supervisor Allen Moss. The Commission met with Spencer Jones of Great River Engineering, Resource Management Administrator Jim Bresee and Planning and Zoning Acting Administrator Bob Atchley. Mr. Jones presented the Commission a response letter regarding the incorrect Floodplain maps. The letter will be sent to Senator Bond. There was discussion about the Highway 65 and Highway CC and Cheyenne Road projects. 1:30 p.m. Kelly Vaught - Discussion of Road Specifications for Bidding The meeting was attended by Commission Secretary Julia Maples, Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young. The Commission met with Kelly Vaught to discuss the specifications for the county's road maintenance and pavement specifications for public notice. Mr. Vaught presented an example of a road specification notice. The example presented places more responsibility on the contractor and requires them to have a bid bond. The notice also included the requirement ofproof of insurance. The County Special Road Districts will also provide the number of miles ofroad that will need to be paved. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN January, 2009 Term, In the Christian County Commission of said County, on the 25th, day of February 2009, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 150,000, from Building Bond Retirement to the following: COLE (Leaving a balance of $ 750,000.00) The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00, from General Revenue to the following: Building Inspections (Leaving a balance of $ 75,000.00) COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY January Term, 2009 In the Christian County Commission of said County, on the 23rd, day ofFebruary 2009, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 93,699.69 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: C BRIDGE $ 14,054.95 ROAD DISTRICTS COMMON ROAD #1 $ 27,987.16 COMMON ROAD #2 $ 27,461.51 BILLINGS SPECIAL $ 9,724.62 GARRISON SPECIAL $ 2,007.05 OZARK SPECIAL $ 7,860.94 SELMORE SPECIAL $ 3,106.14 S. SPARTA SPECIAL $ 947.77 STONESHIRE SPECIAL $ 549.55 Signatures r Out, ·t..7/4.0•*all oh Grubau*PrEsiding Comissioner March 02,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 2,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Public Building Corporation The Commission met with the Public Building Corporation. 10:30 a.m. Recycling - Job Position Decision ' The meeting was attended by Treasurer Karen Matthews and Commission Secretary Cindi Childress. The Commission discussed job positions for the Recycling Department. Jim McPherson the Recycling Administrator retired on February 21,2009. The Commission have selected a new administrator and assistant for the Recycling Department. Motion/Vote - Hired Recycling Administrator and Assistant Western Commissioner Bill Barnett made a motion to hire Carl Anderson as the new Recycling Administrator at $ 12.50 per hour, with an effective date ofFebruary 24,2009. David Hammons wilI transfer from Common 1 Road Department to recycling at his current pay rate of $ 13.07 per hour, this change is effective February 24,2009. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures A U C) (3 /91 111 / . 064*094.4 34Ghibaughlrre*ing Commitsioner March 05,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on March 5,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill 00 - -: 4 Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:45 a.m. Appointment to the Public Building Corporation Board Eastern Commissioner Tom Huff made a motion to appoint John Mitchum to the Public Building Corporation Board to fulfill the unexpired term ofRay SIenz. The term expires August 2014. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Bid Opening for G.I.S. Server The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Steve Chedotte 6fP.C Net, and Rick Robison ofPC Solutions. The Commission opened bids for a GIS server from the following companies: Worldwide Technologies $ 9,672.17 price includes the cost of the server and four hours of installation PC Net, Inc. $ 11,279.00 includes the cost ofthe server and installation Best Buy $ 12,518.61 includes the cost ofthe server and installation PC Solutions $ 14,359.50 includes the cost of a server and installation for a total server RAM of 64GB PC Solutions $ 9,209.50 includes the cost ofa server and installation for a total server RAM of 16GB Motion/Vote - Approve the Minutes Western Commissioner Bill Barnett made a motion to approve the minutes for February 26,2009, and March 2,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Kelly Vaught RE: Chip and SeaI Specifications The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. The Commission met with Kelly Vaught to review road surface specifications that will be bid for the county road departments. 3 Signatures 0186 1.1 J®W Gruba*il]Qsiding Com@ssioner March 09,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on March 9,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 9:00.a.m. OACAC Meeting The Commission met at the OACAC building located at 204 East Elm in Ozark for the regular scheduled meeting. 10:00 Ty Drago with National Safety Consulting Re: Discussion of House Bill 1549 The meeting was attended by Chief Dem* Norma Ryan, Chief Payroll Clerk Tom Lawson, Collector Ted. Nichols, Commission Secretary Cindi Childress, Resource Management Administrator Jim Bresee, Emergency Management Director Phil Amtower and Treasurer Karen Matthews. The Commission had a phone discussion and computer presentation with Ty Drago with National Safety Consulting regarding House Bill 1549 and E-Verify. Mr. Drago's company provides services to assist the entities with HB 1549 compliance. House Bill 1549 *forbids hiring ofillegal immigrants *applies to all public entities in Missouri * applies to all public funded projects in Missouri * applies to all general contractors, subcontractors and jobsite workers County's Responsibilities 1. assure contractors are aware ofthe 10 hour OSHA safety training requirements on all bid requests. The effective date of HB 1549 is August 28th 2009. (Ivan Schraeder suggests placing the informatipn in all contracts now because they must be compliant 60 days prior to the effective date.) 2. Conduct on-site inspections to insure compliance randomly for general contractors and subs. 3. Research and document validity of safety training 4. Ensure documentation and record-keeping of safety training 5. Have general contractor and subs sign affidavits 6. Monitor projects for violations of HB 1549 and impose penalties on contractors ($ 2,500 plus $ 100/ day/employee) 7. Train and oversee person in above duties and validate all the OSHA cards. 11:00 a.m. Michelle Garand of Community Partnership of the Ozarks Re: State of the Environment The meeting was attended by Commission Secretary Cindi Childress, Josh Bird and Bill Hermann from the Environmental Division ofthe Planning and Zoning Department and Resource Management Administrator Jim Bresee. The Commission met with Michelle Garand with the Community Partnership ofthe Ozarks and Doug Neidigh, REM Program Manager ofthe Ozarks Center for Sustainable Solutions to discuss the state ofthe environment. Ms. Garand discussed submitting a CARE grant application which would provide funding for an environmental assessment ofthe county. If awarded the grant, this would be a twelve to eighteen month project. After the project is completed, they would apply for another grant for phase 2. Ms. Garand requested a letter of support from the Commission endorsing the project with a partnership agreement with the Ozarks Center for Sustainable Solutions. She suggested data sharing within key departments such as the comp plan demographic data. Ms. Garand will provide the Commission a sample letter to be presented to the other entities for approval. 1:30 a.m. County Clerk Kay Brown -- Destruction of Records The Commission met with County Clerk Kay Brown for the destruction of the following records according to the Secretary of State Retention Schedule: , * 2003 Payroll files GS 033- 5 yrs. and 2003 Time Sheets GS 028 - 3 yrs. * 2005 Accounts Payables GS008 - 3 yrs: * Board Appointment for various boards from 1985-2000 1 year after expiration * 2008 April Ballots, Oaths 115.493 - Non-Federal Elections -1 yr. * Bridge Bids from April 1986 and April 1990 * January 1984 and February 1987 Federal Aid Highway Off-System Bridge Replacement Program * Bankruptcy Litigation for Cajun Electric Power Cooperative, Inc. (Debtor) November 8,1996. GS 058 * 2000-2003 Real Estate Abatements * Collectors Monthly Statements for the following years: 1995-2006 Motion/Vote - 1:45 p.m. Award County Office Supplies , Western Commissioner Bill Barnett made a motion to award the county office supply bid to Springfield Office Supply and office holders would have the option ofpurchasing paper and supplies through Corporate Express. Corporate Express was awarded the state bid which is good through June 30,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff q (Yes). Motion/Vote - 2:00 p.m. Award GIS Server Eastern Commissioner Tom Huffmade a motion to award the GIS server to PC Net for a total cost of $ 11,279.00 including installation. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the March 5th, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the March 5,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 4- 2544 3 2 j COURT ORDER STATE OF MISSOURI . }SS COUNTY OF CHRISTIAN January Term, 2009 In the Christian County Commission of said County, on the 9th, day ofMarch 2009, the following, among other proceedings, were had, Viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$318,574.21 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 98,694.29 COMMON ROAD #2 $ 96,814.70 BILLINGS SPECIAL $ 34,310.44 , GARRISON SPECIAL $ 7,072.35 OZARK SPECIAL $ 27,715.96 SELMORE SPECIAL $ 10,958.95 S. SPARTA SPECIAL $ 3,345.03 STONESHIRE SPECIAL $ 1,943.30 CITIES CITY OF BILLINGS $ 3,791.03 CITY OF CLEVER $ 2,261.88 CITY OF FREMONT HILLS $ 1,146.87 CITY OF NIXA $ 14,017.27 CITY OF OZARK $ 14,813.70 CITY OF SPARTA $ 1,688.44 Signatures 0 D JoA}rubaugWPresiAAngdomn#ssioner I] March 12, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on March 12,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Bid Opening Pavement Projects Re: Anchor Hill Road and Spring Hill Road- The meeting was attended by Commission Secretary Julia Maples, Kelly Vaught, Mr. Kerans of Kerans Construction, Inc., Tim Massey, and Billy Wallis ofEmery Sapp & Sons. The Commission opened three bids from the following companies: Emery Sapp & Sons, Inc. - bid bond present Spring Hill Anchor Hill Option 1 Concrete $ 57,530.00 $ 39,070.00 Option 2 Asphalt no bid no bid Kerans Construction LLC, - bid bond present Spring Hill Anchor Hill Option 1 Concrete $ 49,900.00 $ 36,850.00 Option 2 Asphalt $ 38,650.00 $ 32,350.00 Hunter Chase & Associates- bid bond present Spring Hill Anchor Hill Option 1 Concrete $ 41,925.00 $ 25,898.00 Option 2 Asphalt no bid no bid IZ Ordinance - 3-12-09-01 - Right-of-Way Warranty Deed for Farm Road 194 10:30 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for (County Line Road 1) Farm Road 194 to transfer additional right-of-way along Farm Road 194 to the Common One Road District. The grantors are Randall Ingenthron and Maxine Ingenthron. The deed was attested and signed by County Clerk, Kay Brown. Motion/Vote - 10:35 a.m. Right-of-Way-Warranty Deed Conveyance Postponed Eastern Commissioner Tom Huffmade a motion to postpone the Right-of-Way Warranty Deed Conveyance for Garrison Special Road District until a later date because more information is needed. BilI Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:45 a.m. Great River Engineering, City of Ozark, City of Nixa, and Sarah Edwards with Ozark Transportation Organization Re: Future Highway Projects The meeting was attended by Commission Secretary Julia Maples, Nixa City Administrator Brian Bingle, Ozark Mayor Watts, Resource Management Administrator Jim Bresee, Planning and Zoning staff Todd Wiesehan and Bob Atchley, Ozark City Administrator Steve Childers, and Donna Osborn Christian County Headliner. The Commission met with Spencer Jones of Great River Engineering, Sara Edwards and Tim Conklin ofthe Ozark Transportation and representatives from the City of Ozark and Nixa to discuss the America Recovery and Reinvestment Act of 2009 (Economic Stimulus Package) and the opportunity to utilize these funds collectively to the benefit ofthe citizens of the county and both municipalities. Based upon the discussion, it was proposed to try to identify a project which would have significance to each community and the county. The project which was identified to achieve this objective was Highway CC from Main Street in Nixa to Highway NN North of Ozark. These funds will be utilized to provide identification ofthe Right-of-Way needs and final design construction documents for this corridor. This will identify the needed improvements aIong Highway CC, and provide a plan that as this corridor develops to delineate the required improvements and promote Economic Development in these areas. Also by having this project in this status, should aid in pursing other fund opportunities more competitively. Motion/Vote - Approve the March 9,2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the March 9lh, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures A--WA A 91 64) lit J¢#Gru616gll(PfE;iding Co1*issioner March 16, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh,called the meeting ofthe County Commission to order at 9:00 a.m. on March 16, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Decision Re: Anchor Hill Road and Springhill Road The meeting was attended by Resource Management Administrator Jim Bresee, Commission Secretary Cindi Childress and Spencer Jones from Great River Engineering. After reviewing the bids, Spencer Jones recommended that the Commission award the bid for the concrete surfacing for the approach to Jenkins Bridge on Springhill Road and the approach to the box calvert on Anchor Hill Road to Hunter Chase. f 3 1 Motion/Vote - Award for Concrete Pavement for Anchor Hill Road and Springhill Road Eastern Commissioner Tom Huffmade a motion to award the bid to Hunter-Chase for the concrete surfacing for Anchor Hill $ 25,898.00 and Springhill Road $41,925. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the March 12, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the March 12,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures ' A.. A , G clkA / rubauglOPTEsiding Commissioner March 19, 2009 , Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on March 19,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Roll Call Attendance taken at 8:45: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. Motion/Vote - 8:45 a.m. Approve the March 16, 2009 Minutes I} Western Commissioner BilI Barnett made a motion to approve the March 16,2009 minutes. John Grubaugh seconded the niotion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:00 a.m. County Counselor John Housley Re: Discuss and Take Appropriate Action on Buried Line Procedures The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. Bob Atchley and Todd Wiesenhan Western Commissioner Bill Barnett and Presiding Commissioner John Grubaugh met with County Counselor John Housley to discuss appropriate action on buried line procedures. Mr. Housley provided a copy ofthe Road Right-of-Way And Road Crossing Procedures for Buried Lines which he had prepared for the County. Mr. Housley will provide applications for permit fees for cutting a road that will be issued through the Planning and Zoning Department. This document will provide liability protection and insure that any work that is done on a county road will be restored to ifs original state. The Commission reviewed the document and were satisfied with the content. Mr. Bresee suggested having a time frame on the permit application before the deposit is refunded to the contractor. Motion/Vote - Approve the Road Right-Of-Way and Road Crossing Procedures for Buried Lines Western Commissioner Bill Barnett made a motion to accept the Road Right-of-Way and Road Crossing Procedures for Buried Lines. Presiding Commissioner Grubaugh and Western Commissioner Barnett signed 31 the Court Order. The document was attested to by County Clerk Kay Brown. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Eastern Commission Huffvoted (Yes) by conference call with Western Commissioner Barnett and Presiding Commissioner Grubaugh. Court Order - 3-19-09-01 - Road Right-of-Way and Road Crossing Procedures for Buried Lines The Christian County Commission authorizes the following procedures to be used when any utility company or individual will be using county right-of-way for installation ofburied lines in Christian County. 1. Anyone wishing to bury wire, pipe, cable, fiber optics or other lines which will be in County road right-of-way or will cross County roads (hereinafter referred to as the "Applicant"), must complete a Utility Permit Application or an Application for Road Crossing Permit, which shall be signed by the Utility and/or an authorized contractor or representative, and present it and a copy ofproject plans in their entirety to the Christian County Planning and Zoning Department for approval by the county Commission as early as possible but no later than two weeks prior to construction start date. All Applications shall be accompanied by a $ 100.00 non-refundable Permit Fee payable to Christian County. Applications for lines which will be buried within the 100 year flood plain must be accompanied by a FloodpIain Development Permit/Application. 2. The Applicant will require any contractor procured by the Applicant to work under this Agreement: (a) To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name Christian County and the County Commission and its employees as additional named insured's in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($400,000.00 per claimant and $2,500,00.00 per occurrence) as. calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610 RSMo. (b) In no event shall the language of these Procedures constitute or be construed as a wavier or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. 3. When a line is being buried, it shall be a minimum of 42 inches under the roadway and 42 inches below the flow line of the ditch. Telecommunications lines for service drops are excluded from the 42 inch minimum and are to be buried no less than 24 inches under roadway, back-slope and ditch line. Service drops are defined as copper lines with no more than 12 pairs which are buried from the serving pedestal to a single end user structure. When a pedestal is installed for telecommunication lines in County right-of-way, said pedestal shall have an orange cap on the top. with an orange flag affixed and displayed at least 12" above the cap. 4. Any utility line greater than 3" in diameter must be in a steel encasement from flow line of ditch to flow line of ditch. 5. In areas where solid rock is encountered within road right-of-way, the applicant may request approval of the County (in writing) to reduce the minimum bury depth to 18". 6. Any project requiring road bore or any cutting of road surface must receive prior approval by the County Commission. 7. For any road crossings where surface rock is disturbed, the trench must be filled with 1" crushed rock and within one year, any area that has settled must be filled and brought back to Christian County specifications. See figures 1 and 2. 8. One half ofthe roadway shall be open at all times. 9. When approaching bridges or a storm water culvert, lines shall be greater than 18 feet minimum form the road centerline when within 15 feet ofthe storm water culvert or bridge. No lines will be attached to bridges without prior permission in writing from the County Commission. See figures 3 and 4. 10. Alllines installed by a utility company on County rights-of-way shall be set back as close to adjoining property lines as possible. No lines shall be laid parallel in the road surface or in the roadbed itself except as approved by the County. 11. The Utility Provider will put up a $ 1,000.00 deposit per crossing to cover installation across roads. 12. At the start of work at a job site, the necessary warning signs and traffic control must be in place for public safety. The signage shall be in accordance with the current addition of the Manual of Urban Traffic Control Devices. 13. The Applicant utility company or individual being authorized to bury lines will be responsible for all damage to County roads and right-of-way. Reimbursement for any damages shall be made in full ifadequate repairs are not made. 24 't- r 'dbc-1 : k% =5 14. Any individual crossing County roads with a line of any kind shall make a deposit of $ 1,000.00. After the project is completed and has been inspected with the work having found to be satisfactorily by the County, the deposit will be refunded. 15. Any Applicant utility and/or cable company and contractor for such utility and/or cable company using a county right-of-way for installation of any utility or cable lines shall deposit with the County $ 20,000 in cash or an irrevocable letter of credit for each contract bid within the County for each project under 25 miles in total length, projects 25 miles or greater in totaI length will require a bond equal to at least $ 1,000.00 per mile. When a company intends to start a project, the County will have an inspector check the area before construction begins. A county inspector can make routine checks on the project. If installations are not being done according to County specifications, the County can stop construction ofthe project until the correct action is taken. At the discretion of the County, construction can resume. After the project is totally completed, the County will inspect the work. The project shall then be re-inspected by the County one year after the inspection that was performed at completion. At this point the County may determine that the project has been done satisfactorily according to County specifications and can release the security deposit or irrevocable letter of credit associated with this project or will direct the applicant regarding any required corrective action. 16. The procedure outlined above supersedes all previous procedures and all future right-of-way construction must conform to this procedure. Adopted this 19th day of March, 2009. CHRISTIAN COUNTY COMMISSION By: John (}rubaugh, Presiding Commissioner By: William Barnett, Western Commissioner By: Tom Huff, Eastern Commissioner Attest: By Kay Brown, Christian County Clerk 9:30 a.m. Bob Atchley - Acting Administrator Planning and Zoning Re: Consider Approving Program Agreement for the Route CC Scoping Project with MoDot The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Jim Bresee Resource Management Administrator. Western Commissioner Barnett and Presiding Commissioner Grubaugh met with Planning and Zoning Acting Administrator Bob Atchley and Senior Planner Todd Wiesenhan to review and consider approving the Program Agreement for the Route CC Scoping Project with MoDot. Motion/Vote - Approve the Route CC Scoping Agreement with MO. Dept. of Transportation Eastern Commissioner Tom Huffmade a motion to accept the Program Agreement for the Route CC Scoping Project with the Missouri Department of Transportation. Western Commissioner Barnett and Presiding Commissioner Grubaugh signed the agreement. The agreement was attested to by County Clerk Kay Brown. Bill Barnett seconded the mbtion. The motion passed by vote: John Grubaugh (Yes), B.ill Barnett (Yes), Tom Huff(Absent). Eastern Commission Huff was absent but made the motion and voted (Yes) by a conference call with the Western Commissioner and the Presiding Commissioner. 10:00 a.m. Ron Stehle Re: Interview and Consider Appointment of Mr. Stehle to the Planning & Zoning Commission The Commission postponed the meeting due to the absence of Eastern Commissioner Tom Huff. The meeting was rescheduled for 10:00 a.m. March 23,2009. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY January Term, 2009 In the Christian County Commission of said County, on the 19th, day ofMarch 2009, the following, among other proceedings, were had, viz: 25 THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 97,029.22 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 14,554.38 ROAD DISTRICTS COMMON ROAD #1 $ 28,981.66 COMMON ROAD #2 $ 28,437.32 BILLINGS SPECIAL $ 10,070.18 GARRISON SPECIAL $ 2,078.37 OZARK SPECIAL $ 8,140.26 SELMORE SPECIAL $ 3,216.52 S. SPARTA SPECIAL $ 981.45 STONESHIRE SPECIAL $ 569.08 Signatures E Jol]rubaugibiff€siding Comm0sioner March 23,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on March 23,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 9:00 a.m. Bid Opening for Sheriff's Office - Equipment for New Patrol Cars The meeting was attended by Sheriff Kyle, Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Steve Rush ofAt Large Sales Inc., Date Reynolds ofN Route Enterprises LLC, Terri Brazeal ofRCS, and Chelsey Bode ofPearson Kelly Office Products. The Commission opened bids for the Sheriffs Office for new patrol car equipment from the following companies: Radiophone Engineering, Inc. At Large Sales, Inc. Radio Communications Specialists NRoute Enterprises, LLC The bid information is available in the Commission and Clerk's Office. The Commission and the Sheriff will review the bids and the Sheriff will make a recommendation to the Commission. The Commission will make a decision at a later date. 9:15 a.m. Bid Opening for Prosecutor's Office Re: Copier The meeting was attended by the Commiksion Secretary Julia Maples, Prosecuting Attorney Ron Cleek, Prosecutor's Office Manager Suzanne Frakes, SheriffKyle, Scott Hewlett and Rick Wagner of OCE Copy Systems, and Chelsey Bode ofPearson Kelly Office Products, The Commission opened bids for a copier for the Prosecutor's office from the following companies: Corporate Business Systems - TASKalpha 250ci $ 5,801.07 price includes fax C9025spf $ 5,199.00 price includes fax ( Agreements include all parts, labor, and supplies - except paper and staples) Inland Printing Company - Canon Image RUNNER C2550 $ 5,220.00 + Fax $ 580.00 (Maintenance agreement includes all parts, labor, toner, and drums does not include paper and staples) Pearson Kelly Office Products $ 5,299.00 + $ 699.00 fax (Agreement includes delivery, set-up, and training) American Business Systems - Lanier LD525cspf $ 4,317.00 (Care Agreement includes all parts, labor, supplies, except paper and staples) Copy Systems - Oce' CM 2522 Digital Color Copier System $ 5,548.00 + $ 655.00 fax (Agreement includes toner, all parts, & labor but paper & staples are not included) . Copy Products, Inc. - Konica Minolta Bizhub C253 $ 5,795.00 + $ 620.00. Fax Toshiba e-Studio 2830c Digital Color Copiers $ 5,599.00 + $ 599.00 Fax (Agreement includes servicing and all supplies and no paper) The Commission referred all bids to the Prosecutor's Office for his review. The Prosecutor will provide a letter ofrecommendation to the Commission and a selection will be made at a later date. Motion/Vote - Approve the March 19th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the March 19th, 2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Ron Stehle Re: Interview for Planning and Zoning Commission Board The meeting was attended by the Commission Secretary Cindi Childress and Jim Bresee, Resource Management Administrator. The Commission met with Ron Stehle to discuss a position for the Planning and Zoning Commission for the Linden Township. This position was held by Dr. Spangler who resigned in January 2008. The term expires 2010. Motion/Vote - Appointment to the Planning and Zoning Board Eastern Commissioner Tom Huffmade a motion to appoint Mr. Ron Stehle to the Planning and Zoning Commission for the Linden Township. Mr. Stehle is fulfilling the term of Dr. Spangler who resigned. His term expires in 2010.,Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY * January Term, 2009 In the Christian County Commission of said County, on the 23rd day of March, 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 150,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $ 300,000.00) I ./ Signatures U D dill GrubaugM?resiaing Comm@sioner 4. v March 26,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the ·County Commission to order at 9:00 a.m. on March 26,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening Re: Chip and Seal Paving for County Road Districts The meeting was attended by Commission Secretary Julia Maples, Randy Avery from APAC, Scott Crabtree ofBlevins Asphalt, and Jim Blevins ofHutchens, Spencer Jones of Great River Engineering, Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young. Presiding Commissioner Grubaugh and Eastern Commissioner Huff opened bids for chip and seal paving for the County Road Departments from the following companies: Blevins Asphalt Construction Company, Inc. Hutchens Construction Coastal Energy Corporation Clever Stone Company Donelson Construction CO. LLC Double Eagle Aggregates Co. Inc. Bishops Construction CO. Inc. Bailey Quarries, Inc. Leo Journagan Construction APAC The bids are available in the County Commission office and the Clerk's office. The Commission will review the bids and make a decision at a later date. Ordinance - 03-26-09-01 - Right-of-Way Warranty Deed for Barber Road -9:30 a.m. The Commission signed and approved the Right-of- Way Warranty Deed for Barber Road to transfer additional right-of-way along Barber Road to Garrison Special Road District The grantors are Danny C. Herd and Brenda A. Herd. The deed was attested to by County Clerk Kay Brown. 10:00 a.m. Bid Opening Re: Computer Equipment for County Collector, Ted Nichols The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols, and Steve Chedotte from P.C. Net. Presiding Commissioner Grubaugh and Eastern Commissioner Huffopened two bids for computer equipment for the Collector's Office from the following companies: 1 Computer 3 Monitors 3 Receipt Printer 3 Scanner Labor PC Solutions $ 999.00 $ 327.00 $ 1,647.00 $ 477.00 $ 270.00 Total Cost $ 3,720.00 PC Net 3 Computers 3 Monitors 5 Receipt Printers 3 Scanners Labor $ 2,448.00 $ 315.00 $ 2,625.00 $ 435.00 $ 840.00 $ 6,663.00 + 1,035.00 = $ 7,698.00 (for Windows Office 2007 Pro) The Collector reviewed the bids and made a recommendation to the Commission to award the computer equipment bid to PC Net because they are the lowest price. Motion/Vote - Award Bid of Computer Equipment for Collector's Office Eastern Commissioner Tom Huffmade a motion to award the Collector's computer equipment bid to PC Net. The total cost including installation is $ 7,698.00. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). Motion/Vote - Approve the March 23,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the March 23,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). Signatures # Grubau sioner March 27,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:30 a.m. on March 27,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 28 &3 8:30 a.m. SEMA and FEMA Meeting with Commission Re: Floodplain Maps The meeting was attended by Danny Wadlington Representative for Congressman Blunt, Hollie Elliott, Representative for Senator Bond, Loyd Butcher, Paul T. Lewis ofFremont Hills, State Representative District 142, Ray Weter, Public Administrator Ken Davis, Resource Management Administrator Jim Bresee, Western Commissioner Bill Barnett, Robert Wilson, Marcus Heilman and Valerie Carr of the City of Ozark, Mary Snapp of Lee Engineering, State Representative District 141, Jay Wasson, Eastern Commissioner Tom Huff, Presiding Commissioner John Grubaugh, County Counselor John Housley, Spencer Jones, Larry Lacy, Josie Bock and Steve Brown from Great River Engineering, Rodney Odom from FEMA, Jason Schneider from SEMI Dennis Lawler and Stephen Noe of AMEC. Mr. Stephen Noe of AMEC presented a public informational meeting ofthe new FEMA floodplain maps. The Commission attended the meeting. Signatures Jo(hV}rubaugfi?Presiding Comm#ioner March 30,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on March 30,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 8:45 a.m. Treasurer Karen Matthews RE: Destruction of Records The meeting was attended by Commission Secretary Cindi Childress and Common 1 Road District Supervisor Allen Moss. The Commission met with Treasurer Karen Matthews for the destruction of records for the following for the years of 2003 and 2004: Jan'03-Dec'03 Copies of Semi & Annual Summary Settlement - All Funds Jan'03-Dec'03 Monthly Summary of Settlement - All Funds Jan - Dec 2004 Matured CD's, Bank Statements, Canceled Checks, Dep. Slips (County, School & Treasurer) Pledge Receipts, Collector's Monthly Reports & Worksheets, C.E.R.F. Reports, Reconciliation Books, Bill of Costs, C.A.R.T., Sales Tax---County Revenue, C.O.L.E. & Building Bond Retirement, Reciept #'s 15460 -16501, paperwork, Interest Earned Worksheets, Financial Institution Tax Interest, Voided Checks & Request for checks that were reissued, Purchase Orders, P.A.A.F.F. Bad check fees, Weekly Total Fund Reports, Request for Checks for Domestic Violence, Court Orders, Canceled Checks & Ck Stubs: Treasurer: 1001-1473 & 12326-12372, P/R # 20969 -26679, A/P: # 59680-67332 School #'s 9788-9797 & 1002 - 1191 Motion/Vote - 8:50 a.m. Approve the March 26,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the March 26,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Planning and Zoning Meeting With Road Supervisors Re: Buried Line Procedures Duties -IZ11 The meeting was attended by Commission Secretary Cindi Childress. The Commission met with Acting Planning and Zoning Administrator Bob Atchley, Senior Planner Todd Wiesenhan, Common 1 Road District Supervisor Allen Moss, Common 2 Road District Assistant Supervisor Scott Grider and County Auditor Sam Yarnell. There was discussion about the applications and procedures that the county has implemented for utility companies working within county right-of-ways. The Planning and Zoning Department and the Common Road District Commissioners and supervisors developed a procedure of inspection that will be done prior to road boring and after the work is completed. Planning and Zoning will be responsible to notify the special road districts whenever utilities are working within their right-of-ways. Planning and Zoning will keep all bonds, checks, letters of credit and copies of liability insurance. 10:05 a.m. Bid Decision Discussion Re: Sheriff Department's Patrol Car Equipment The Commission received a letter of recommendation from the Sheriffs Department to award the patrol car equipment bid to At Large Sales. Presiding Commissioner Grubaugh noticed that no labor rate or installation cost was listed in the bid. ChiefDeputy SheriffBrian Cathey said he would rebid the installation cost. Presiding Commissioner Grubaugh also noticed that the bid prices would expire in sixty days. The Commission requested that At Large Sales provide a letter stating that the prices would not expire for one year. Motion/Vote - Award Sheriff's Patrol Car Equipment Eastern Commissioner Tom Huffmade a motion to award the bid as recommended by the Sheriff for patrol car equipment and radio equipment to At Large Sales. This bid does not include equipment installation. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:15 a.m. Bid Decision Re: Copier for Prosecutor's Office The meeting was attended by Commission Secretary Cindi Childress. The Commission reviewed the bids with the Prosecutor's Office Manager Suzanne Frakes. The Commission requested a letter of recommendation for the best copier to purchase based on the bids that were presented. The Prosecutor will reschedule a meeting with the Commission. 10:30 a.m. Signing of Cooperative Agreement Re: Acquisition of Orthophotography The meeting was attended by Commission Secretary Cindi Childress. The Commission will reschedule the signing of the Revised Cooperative Agreement for the acquisition of Orthophotography because County Counselor John Housley is reviewing the new contract and working with the City of Springfield to make sure that the contract meets the qualifications of the County. After County Counselor Housley signs the agreement the Commission will sign the agreement and forward the document to the City of Springfield. SEMA and FEMA Meeting The Commission attended the March 27,2009 SEMA and FEMA meeting. Signatures 1 w a k[,tic/\ / ·T@# Grubaugh<3Cgx.0-- Jdhd GrubaughA?fesiding Comn&*sioner July 16, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:15 a.m. on July 16, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:15 a.m. Rescind the Patrol Car Bid Eastern Commissioner Tom Huffmade a motion to rescind the approval ofthe bid for the patrol cars from Government Fleet Sales due to a scriveners error that was noticed by the Sheriff's Department. The bid will be advertised again for the patrol cars. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). . 1. . 8:30 a.m. Banking and Depository RFP Re: Signing of Agreements The meeting was attended by Commission Secretary Cindy Childress, and Recorder Roy Matthews. The Commission, Treasurer Karen Mathews, County Auditor Sam Yarnell, County Clerk Kay Brown and Dan Mathenia of Ozark Bank, signed the.Banking and Depository Agreement. Ted Jenkins from Ozark Bank attested the agreement. Ordinance - 07-16-09-01 - Right-of-Way Warranty Deed for Holder,Road 9:00 a.m. Presiding Commissioner Grubaugh and Western Commissioner Barnett approved and signed the Right-of-Way Warranty Deed for Holder Road to transfer additional right-of-way along Holder Road to Common 2 Road District. The grantor is Dale D. Detoni. County Clerk, Kay Brown attested the signing. Signatures A r\n A 914*_A j *Abria* . :esiding Comi#ssioner· July 20,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on July 20,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:20 a.m. Board of Equalization Re: George Brown The meeting was attended by Commission Secretary Julia Maples. The Board of Equalization met to review the property of Mr. George Brown. Mr. Brown did not attend his scheduled meeting. Motion/Vote - Approve the July 16, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the July 16, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures ' jUl ,.r,A,0,4)a,/9 Wissioner rubaughfPfesiding Com July 23,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on July 23,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill 21 Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening Re: Recyclables The meeting was attended by Commission Secretary Julia Maples, Recorder Roy Meadows, Amiel Overman Owner of Service Recycling, Jim Von Behren of Greenway Recycling, Inc., and Rod Triplet of Fiber Management. The Commission opened four bids from the following companies for the County's recycling: Service Recycling Fiber Management New American Recycling Co. Greenway Recycling, Inc. 1 The Commission will make a decision at a later time. Motion/Vote - Approve the July 20,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the July 20,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 07-23-09-01 - Right-of-Way Warranty Deed for Metzletein Road -9:30 a.m.- The Commission and Billings Special Road Cul District approved and signed the Right-of-Way Warranty Deed for Metzletein Road to transfer additional right-of-way along Metzletein Road to Billings Special Road District. The grantor is Brock Mooneyham.The deed was attested by County Clerk Kay Brown. 1:30 p.m. Ranee Duffy - E-911 Board Re: Services Contract Discussion The meeting was attended by Commission Secretary.Julia Maples, Ozark Police Chief Lyle Hodges, Ranee Duffy and Jimmy Bresee from the Nixa Fire Department, Emergency Management Director Phil Amtower, Nixa Police Chief Bacon, Jimmy Bresee Nixa Fire, Nixa Mayor Brian Hayes, and Donna Osborn ofthe Christian County HeadIiner News. The Commission met with members of the new E-911 Board to discuss a payroll service contract. James Bacon, Chairman of the Emergency 911 Board presented a contract proposal that would allow the E-911 employees to continue being paid through the county. The County's Emergency 911 would reimburse the county for the costs when funds are made available from the quarter cent sales tax. The Commission will review the contract and make a decision at a later date. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY ' July Term, 2009 In the Christian County Commission of said County, on the 23rd day of July 2009, the following, among . other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 106,502.96 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,975.44 ROAD DISTRICTS COMMON ROAD #1 $ 31,811.37 COMMON ROAD #2 $ 31,213.89 BILLINGS SPECIAL $ 11,053.41 GARRISON SPECIAL $ 2,281.29 OZARK SPECIAL $ 8,935.07 SELMORE SPECIAL $ 3,530.57 S. SPARTA SPECIAL $ 1,077.28 ; STONESHIRE SPECIAL $ 624.64 Signatures d AL»c-34 -- Joliu.0rubaugh/P g Commission July 27,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on July 27,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill h 7-- 1 -1 i Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - Approve the July 23,2009 Revised Minutes Eastern Commissioner Tom Huffmade a motion to approve the July 23,2009 revised minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 4 COURT ORDER _ STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 27th, day ofJuly 2009, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 50,000.00, from Building Bond Retirement to the following: COLE (Leaving a balance of $ 400,000.00) The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00, from General Revenue to the following: E-911 (Leaving a balance of $ 100,000.00) Signatures JdhAbaugMPrelding tommGsioner 1,1' MAM XMA.,4< - LJ July 30,2009 j Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on July 30,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County CIerk Kay Brown is taking the minutes. Propane Bid Opening The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Supervisor Brent Young. Presiding Commissioner Grubaugh and Western Commissioner Barnett opened three bids for Common 1 Road Districfs propane: Hood's Propane Company $ 1.099/per gallon-- for 3,000 gallons-- $ 3,297.00 MFA Oil Company $ 1.249/per gallon for 3,000 gallons SELL GAS $ 1.149/per gallon pre-buy price $ 1.199/ per gallon firm price Motion/Vote - Award the County's Propane Western Commissioner Bill Barnett made a motion to award the County's propane to Hood's Propane Company, Incorporated for $ 1.099/per gallon guaranteed for 3,000 gallons at the cost of $ 3,297.00. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Bid Opening Re: Western Road District Dump Bed and Hoist Assembly The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, and Doug Willcutt from Bus Andrews Truck Equipment, Incorporated. Presiding Commissioner Grubaugh and Western Commission Bill Barnett opened bids for a dump bed and S1 hoist assembly from the following companies: Bus Andrews Truck Equipment, Incorporated dump body assembly and hoist $ 6,989.00 FABICKCAT NO BID Knapheide Truck Equipment Center (State Bid) dump body assembly and hoist $ 7,012.00 Motion/Vote - Award the Dump Body and Hoist Western Commissioner Bill Barnett made a motion to award the dump truck body and hoist to Bus Andrews Truck Equipment Inc. for $ 6,989.00. The bid submitted by Bus Andrews Truck Equipment, Inc. was under the state bid. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - Award the Recyclables Western Commissioner Bill Barnett made a motion to award the recyclables bid to Greenway Recycling, Incorporated for one year. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - Approve the July 27th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the July 27th minutes. John Grubaugh seconded the motion. The motion passed'by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:45 a.m. Christian County Treasurer Karen Matthews Re: County Investments Discussion The meeting was attended by Commission Secretary Julia Maples, Presiding Commissioner John Grubaugh, Western Commissioner Bill Barnett, and Treasurer Karen Matthews discussed the County's Certificate ofDeposits. The Commission and the Treasurer agreed to place the following into separate Certificate ofDeposits: 1.7 million from General Revenue, 1 million from Building Bond, and 400,00 from the Bridge Fund for a period of three months. The Treasurer will bid the County's Certificate ofDeposit. Motion/Vote - 2:00 p.m. Reappointment to the Library Board Western Commissioner Bill Barnett made a motion to reappoint Christine Jones to the Library Board for a three year term beginning July 31, 2009 through July 31, 2013. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Signatures J®B}Gfutaiigh)Ffesiding CommiE#toner August 03,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 3,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 9:00 a.m. Bid Opening Re: Sheriff's Patrol Cars The meeting attended was attended Commission Secretary Cindy Childress. The Commission, Sheriff Joey Kyle, and Chief Deputy Brian Cathey opened one bid for the Sheriffs Patrol Cars from Government Fleet Sales. two patrol cars with a bus trade in. for a total cost of $ 4,500.00 Motion/Vote - 9:15 a.m. Award Bid for the Sheriff's Patrol Cars Western Commissioner Bill Barnett made a motion to accept the bid from Government Fleet Sales for two patrol cars for $ 4,500.00 with a bus trade in from the Sheriff's Department. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). ./ M 1 Motion/Vote ·} 9:40 a.m. Approve the July 30,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the July 30,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures i 6 P 0 /)1/./71<4 - J*# Grubaugh,(IMsidinUct V 31 .oner August 06,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 6,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 08-06-09-01 - Right-of-Way Warranty Deed for Meritt Road --9:00 a.m. The Commission signed and approved the Right- of-Way Warranty Deed for Monarch Roqd to transfer additional right-of-way along Monarch Road to Common One Road District. The grantor is Carol Kutsko. The deed was attested by County CIerk, Kay Brown. 9:15 a.m. Michael Scott Re: Broadband Infrastructure Funding The meeting was attended by Commission Secretary Julia Maples, Darren White from the Ozark Fire Protection District and Resource Management Administrator Jim Bresee. Tile Commission met with Michael Scott from KY 3 to discuss Broadband Infrastructure that would be available to Christian County through the Federal Stimulus Funding. Mr. Scott gave a presentation ofthe project. Mr. Scott stated that if funds are made available this project would be implemented through a partnership between KY3 and Digital Bridge. This project would provide internet service throughout the , county at a low cost if funding is made available. This service would be provided to police, fire, and all emergency services at no cost. Motion/Vote - Endorsement of Broadband Project Eastern Commissioner Tom Huffmade a motion to provide a letter of support to Mr. Scott for the Broadband Project for a digital bridge communications throughout the county. This letter is for non-committal support. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission presented a signed letter of support to Mr. Scott. Motion/Vote - Approve the August 3,2009 Minutes Eastern Commissioner Tom Huff made a motion to approve the August 3rd, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Spencer Jones - Great River Engineering Re: Highway CC Engineering Contract Signing The meeting was attended by Commission Secretary Julia Maples, and Jim Bresee Resource Management Admihistrator. The Commission met with Spencer Jones of Great River Engineering and Kevin Lowe of Olsson and Associates. Mr. Jones presented the contract for the Highway CC Engineering project to the Commission for their review. The Commission reviewed the contract and signed the contract. The contract was also signed by County Auditor Sam Yarnell and County Counselor John Housley and it was attested by County Clerk Kay Brown. 2:00 p.m. Karen Matthews, Christian County Treasurer Re: Investment Discussion The meeting was attended by the Commission Secretary JuIia Maples and Recorder Roy Matthews. The Commission met with Treasurer Karen Matthews to review the investment options available for the Certificate of Deposits. Treasurer Matthews presented three bank bid proposals to the Commission. According to Treasurer Matthews, Great Southern was the best proposal. Great Southern 1.35 for 13 week period , Ozark Bank .96 for a 13 week period Commerce .399 for a 13 week period The Commission agreed with the Treasurer to give the bid for the Certificates of Deposit to Great Southern Bank. 3:00 p.m. Andy Marmouget - Davis, Lynn & Moots Re: Audit Report The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell and Treasurer Karen Matthews. The Commission met with Andy Marmouget from Davis, Lynn & Moots to review the 2009 audit report. Mr. Marmouget presented the 2009 audit and his recommendations to the Commission. Signatures .CAA Mlhu,1/4Uv *Pre*ing dmmis6(oner JolEOrubaue August 10, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on August 10,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Right-of-Way Re: Monarch Road Correction and Merritt Road (Cl) The meeting was attended by Commission Secretary Cindy Childress. The Commission needed to amend the Right-of-Way Warranty Deed for Monarch Road that was done on August 6th, 2009, due to a scrivenefs error on the agenda. The Commission was unable to proceed with the correction because all ofthe information was not available. Motion/Vote - Continue the 9:45 a.m. Meeting to 11:15 a.m. Eastern Commissioner Tom Huff made a motion to continue the meeting to 11:15 a.m. to correct the Right-of-Way Warranty Deed for Monarch Road. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Pat Stinman Re: Homelessness Prevention and Rapid Rehousing Program The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Matthews, County Auditor Sam Yarnell, Resource Management Administrator Jim Bresee and Amelia from the Christian County Headliner. The Commission met with Pat Stinman and Darla Boice to discuss the grant application for the Homelessness Prevention and Rapid Rehousing Program which is due August 17,2009. The grant is for a three year term and the application defines the criteria how the money will be used. County Auditor Yarnell asked how are reimbursements to the county done? Ms. Stinman suggested in the past they received their funds in a lump sum and that all disbursements are accounted for. This would be a flow through account and the county would not write any checks on this account. The County would receive an administrative fee of3% ofthe total grant. OACAC would request a percentage ofthe funds and after it is spent, more money would be disbursed. OACAC will do all the grant reporting. According to Ms. Stinman all payments are made directly to the vendors not the clients. Treasurer Matthews asked if this should be an interest bearing account? Ms. Stinman said she would find Out. Motion/Vote - Apply for the Homelessness Prevention and Rapid Rehousing Grant Eastern Commissioner Tom Huff made a motion to proceed with the grant application for the Federal Homelessness Prevention and Rapid Rehousing Program. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). ./ .), *R 11:15 a.m. Correction to Ordinance 08-06-09-01 Right-of-Way Warranty Deed for Monarch Road The meeting was attended by Commission Secretary Cindy Childress. The Conimission were informed that a scrivener's error on the August 6th, 2009 agenda regarding the Right-of-Way Warranty Deed legal description for Monarch Road was incorrect. The legal description in the deed is for Merritt Road. After further investigation, the Right-of-Way Warranty Deed should have been for Merritt Road to transfer additional right-of -way along Merritt Road to Common 1 Road District. The deed was recorded in the Recorder's book 2009 page 11,450. The county will rerecord the deed as Merritt Road Right -of-Way. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN July Term, 2009 In the Christian County Commission of said County, on the 7th, day ofAugust 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 234,568.33 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: . ROAD DISTRICTS COMMON ROAD #1 $ 72,669.27 COMMON ROAD #2 $ 71,285.31 BILLINGS SPECIAL $ 25,263.01 GARRISON SPECIAL $ 5,207.42 OZARK SPECIAL $ 20,407.44 SELMORE SPECIAL $ 8,069.15 S. SPARTA SPECIAL $ 2,462.97 STONESHIRE SPECIAL $ 1,430.87 CITIES CITY OF BILLINGS $ 2,791.36 CITY OF CLEVER $ 1,665.44 CITY OF FREMONT HILLS $ 844.45 CITY OF NIXA $ 10,321.01 CITY OF OZARK $ 10,907.42 CITY OF SPARTA $ 1,243.21 Signatures A 1 A haw*JJ irubaugl\Deiding Commikioner August 13,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 13, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 08-13-09-01 - Right-of-Way Warranty Deed for West Deer Trail --9:00 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for West Deer Trail Court to transfer additional right-of-way along West Deer Trail Court to Common Two Road District. The grantors are Donald C. Taylor and Jenny L. Taylor. The deed was attested by County Clerk, Kay Brown. Motion/Vote - 9:35 a.m..Approve the August 6th and 10th, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the August 6th and August 10th, 2009 minutes. Bill Barnett seconded the'motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 79 9:45 a.m. Bid Opening Ted Nichols ColIector Re: Mail Service Tax Statements The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Collector Cindi Carey, Recorder Roy Meadows and Steve Chedotte ofP.C. Net. The Commission opened one bid for the Collector's Tax Statements from Ozark Mailing Service, Inc. Ms. Carey approved the bid. 40.9 cents for 1 ounce pieces and 53.4 cents for 2 ounce pieces, and full postage for anything over two ounces. Motion/Vote - Award the Tax Statement Mailing Service Eastern Commissioner Tom Huff made a motion to award the tax statement mailing to Ozark Mailing Service, Incorporated. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bid Opening - Ted Nichols Collector Re: Kiosk System The meeting was attended by Commission Secretary Julia Maples, ChiefDeputy Collector Cindi Carey, Recorder Roy Meadows, and Steve Chedotte from P.C. Net. The Commission opened one bid submitted by P.C. Net, Inc. for a Kiosk System for Collector Ted Nichols. One Kiosk System $ 13290.00 which includes installation Motion/Vote - Award the Collector's Kiosk System Eastern Commissioner Tom Huffmade a motion to award the Collector's Kiosk System to P.C. Net Inc. for a cost of $ 13,290.00. This price includes installation. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Signatures IACAA- -'AAE)a,Axlj Jo*X}rubaug19*@siding Commisgibner August 17, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 17,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 9:00 a.m. Bid Opening Re: Snow PIows for County Road Districts The meeting was attended by Commission Secretary Cindy Childress, Common 2 Road District Supervisor Brent Young and Doug Willcutt from Bus Andrews. The Commission opened one bid from Bus Andrews for snow plows for Common 1 and Common 2 Road Districts: Hinker 8' snow plow $ 4,925.00 installed (Includes parts and labor) Common 2 Road District Hinker 10' snow plow $ 7,500.00 Installed ( Includes parts and labor) Common 1 Road District Motion/Vote - Award the Snow Plows to Bus Andrews Truck Equipment, Inc. Eastern Commissioner Tom Huffmade a motion to award the snow plows for Common 1 and Common 2 Road Districts for Bus Andrews Truck Equipment, Incorporated. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:30 a.m. Amendment to Green Meadows Court Right-of-Way Warranty Deed The meeting was attended by Commission Secretary Cindy Childress. The Commission signed and approved ari amended Right-of-Way Warranty Deed (Ordinance 06-08-09-02) 173 for Green Meadows Court that was signed on June Sth, 2009. The original deed contained the wrong legal description for Green Meadows Court. The grantors are Dale and Doris Postma. The deed was attested by County Clerk Kay Brown. 10:00 a.m. Matt Koenig ofPC Net, Josie Bock of Great River Engineering Re: GIS The meeting was attended by Commission Secretary Cindy Childress, Planning and Zoning Administrator Bob Atchley, Planning and Zoning Senior Planner Todd Wiesenhen and Jim Bresee Resource Management Administrator. The Commission met with Matt Koenig of P.C. Net and Josie Bock of Great River Engineering to discuss GIS license upgrades, and computer issues with the Planning and Zoning Department. Ms. Bock recommended that four license upgrades be purchased from ESRI. Motion/Vote - Approve the August 13, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the August 13th, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BiII Barnett (Yes), Tom Huff (Yes). Signatures Jo1 Grubaug!*raiding Commid toner 4 August 20,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on August 20,2009 at the Board Room. Attendance: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Present. Chief Deputy Clerk Norma Ryan is taking the minutes. Ordinance - 08-20-09-01 - Right-of-Way Warranty Deed -Wild Turkey Drive --8:45 a.m. -- The Commission signed and approved the Right-of-Way Warranty Deed for Wild Turkey Drive to transfer additional right-of-way along Wild Turkey Drive to Common 2 Road District. The grantors are Eugene F. Amdt and Ralph E. Kleir, members of Arndt and Kleir Homes, LLC . The deed was attested by Chief County Clerk Norma Ryan. Ordinance - 08-20-09-02 - Right-of-Way Warranty Deed for Wild Cat Road --8:45 a.m. -- The Commission signed and approved the Right-of-Way Warranty Deed for Wild Cat Road to transfer additional right-of-way along Wild Cat Road to Common 2 Road District. The grantors are Eugene F. Arndt and Ralph E. Kleier, members of the Arndt and Kleir Homes, LLC. The deed was attested by Chief County Clerk Norma Ryan. Ordinance - 08-20-09-03 - Right-of-Way Warranty Deed for Gold Ridge Road --8:45 a.m. -- The Commission signed and approved the Right-of-Way Warranty Deed for Gold Ridge Road to transfer additional right-of-way along Gold Ridge Road to Common 2 Road District. The grantors are Eugene F. Amdt and Ralph E. Kleir members of Arndt and Kleir Homes, LLC . The deed was attested by Chief County Clerk Norma Ryan. Motion/Vote - Approve the August 17th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the August 17th, 2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Greg Williams of Connell Insurance Re: Bid Specifications Discussion The meeting was attended by Commission Secretary Julia Maples, and CII Road Supervisor, Brent Young. The Commission met with Greg Williams of Connell Insurance to discuss bid specifications. Greg presented a sample RFP for the Commission's consideration. The Commission made Greg aware that Moperm is also presenting an RFP. The Commission will take both under consideration and make a decision at a later date. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY July Term, 2009 In the Christian County Commission of said County, on the 19th, day of August 2009, the following, among other proceedings, were had, viz: , THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 108,704.68 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16,305.70 ROAD DISTRICTS COMMON ROAD #1 $ 32,469.00 COMMON ROAD #2 $ 31,859.17 BILLINGS SPECIAL $ 11,281.92 GARRISON SPECIAL $ 2,328.45 OZARK SPECIAL $ 9,119.78 SELMORE SPECIAL $ 3,603.56 S. SPARTA SPECIAL $ 1,099.55 STONESHIRE SPECIAL $ 637.55 Signature< Je# GrubaugILEre§iding omn " 'iner August 24,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on August 24,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 2009 Levy Hearing for Christian County, and Common 1 and Common 2 Road Districts The meeting was attended by Commission Secretary Cindy Childress. The Commission set the levy at zero for Christian County General Revenue and for Christian County Common 1 and Common 2 Road Districts. Motion/Vote - Approve the August 20,2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the August 20th, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 24th, day ofAugust 2009, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 100,000.00, from County Revenue to the following: COLE (Leaving a balance of $ 100,000.00) The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00, from General Revenue to the following: E-911 (Leaving a balance of $ 75,000.00) Snatures A *Au, £71030™ J(h# GrubaughLP,*siding'Con·i 16sioner August 27,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 to J F a.m. on August 27,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 08-27-09-01 - Right-of-Way Warranty Deed for LeBow Road --10:45 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for LeBow Road to transfer additional right-of-way along LeBow Road to Common 2 Road District. The grantor is James H. Dye Trustee and successor Trustee of Nathalea Dyer Trust. The deed was attested by County Clerk Kay Brown. Motion/Vote - 9:45 a.m. Approve the August 24th, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the August 24th, 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Ponderosa Land & Cattle Co, LLC Re: Development Issue/Discussion for Road "Sierra Way" The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Donna Osborn ofthe Christian County Headliner. The Commission met with Planning and Zoning Administrator Bob Atchley and Todd Wiesenhan Senior Planner to discuss the development on Sierra Way that is owned by the Ponderosa Land & Cattle Co., LLC. According to Mr. Atchley, the Ponderosa Land & Cattle Co., LLC requested an extension of the bond to finish Sierra way. The original bond was created in 2007 and will expire. Mr. Atchley has been in touch with the developer regarding the infrastructure of the development. The Commission discussed extending the bond and asked Mr. Atchley to send a letter strongly urging the Ponderosa Land & Cattle Co., LLC to complete the road work in six months. Motion/Vote - Extend the Bond for Ponderosa Land & Cattle Co. LLC Western Commissioner Bill Barnett made a motion to extend the bond for Ponderosa Land & Cattle Co. LLC for another 6 months to complete Sierra Way. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Abstain). Signatures GrubaukMPmsiding Commiiner August 31, 2009 , Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 31, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening for Sheriff's Office Re: SUV Purchase The meeting was attended by Commission Secretary Cindy Childress. The Commission and Chief Brian Cathey opened 1 bid from Dennis Hanks Chevrolet for an SUV for the Sheriffs Office. $28,400 Sale Price $ 3,400 Bid on 1996 Chevrolet Tahoe with 172,278 miles $'25,000 Trade Difference price 1 Motion/Vote - Award the Sheriff's SUV to Dennis Hanks Chevrolet Eastern Commissioner Tom Huffmade a motion to award the Sheriffs SUV purchase to Dennis Hanks Chevrolet. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 08-31-09-01 - Right-of-Way Warranty Deed for Vaquero Trail --10:00 a.m. The.Commission signed and approved the 83 Right-of-Way Warranty Deed for Vaquero TraiI to transfer additional right-of-way along Vaquero Trail to Common 1 Road District. The grantors are Melva Heavin and Charles Heavin. The deed was attested by County Clerk Kay Brown. Ordinance - 08-31-09-02 - Right-of-Way Warranty Deed for Carnation Road --10:00 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for Carnation Road to transfer additional right-of-way along Carnation Road to Common 2 Road District. The grantor is John Sherwood. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the August 27th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the August 27th, 2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - 10:15 a.m. Reappointments to Senate Bill 40 Board Western Commissioner Bill Barnett made a motion to reappoint the following directors to the Senate Bill 40 Board: Annette Bainey, Edythe Burk and Mike Pfander. The appointments are for a three year term ending August 31, 2012. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Signatures , Uuu CULL. Jo®)Grubaughbdiding'Coinm@ stoner September 03,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on September 3,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 09-03-09-01 - Right-of-Way Warranty Deed for Larose Road -9:45 a.m. The Commission signed and approved the Right- of-Way Warranty Deed for Larose Road to transfer additional right-of-way along Larose Road to Common 1 Road District. The grantor is Emily Ann Ellis. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the August 31, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the August 31,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI } SS COUNTY OF CHRISTIAN July 2009 Term, In the Christian County Commission of said County, on the 31st, day of August 2009, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 100,000.00, from Building Bond Retirement to the following: COLE (Leaving a balance of $ 300,000.00) Courthouse Closed for Labor Day The Commission will not be session on Monday the 7th day of September, 2009, in observance of the Labor Day Holiday. Signatures 0 1) Jd{*r*baugh)Presfiing Commi@ionei 84 --- 1 September 10, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 10, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Right-of-Way Road Conveyance for Azalea Road To Be Reviewed The meeting was attended by Common 2 Road District Supervisor Brent Young and Donna Osborn ofthe Christian County Headliner. The Commission will sign and approve the Azalea Road Right-of-Way Conveyance after the Planning and Zoning Department reviews the document. Motion/Vote - Approve the September 3,2009 Minutes. Eastern Commissioner Tom Huffmade a motion to approve the September 3,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Opening-- Request for Proposal & Qualifications Re: Independent Auditor The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, and Common 2 Road District Supervisor Brent Young and Donna Osborn ofthe Christian County Headliner. The Commission opened one request for proposal and qualifications for an Independent Auditor from Davis,·Lynn, and Moots, P.C. I] For the County: 2010 ------$23,000 2011 ------------------ $ 24,000 2009 -----------$ 22,000, For Senior Services 2009 ------------ $ 2,300 2010 ---------$ 2,400 2011 ------------$ 2,500 For the Senate Bill 40 Board 2009 --------------$ 2,100 2010 ---------------$ 2,200 2011 ---------------:$ 2,300 Motion/Vote - Award the County Audit to Davis, Lynn and Moots, P.C. Eastern Commissioner Tom Huffmade a motion to award the 2009 County Audit to·Davis, Lynn, and Moots, P.C., pending County Counselor John Housley's review. This audit will also include the Senior Services Board and Senate Bill 40 Board. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1:30 p.m. Meeting About Shared Issues with Greene County Commission The Commission met with the Greene County Commissioners to discuss shared issues. They met at 833 N. Robberson in Springfield, Missouri, 65802. COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN July Term, 2009 In the Christian County Commission of said County, on the 8th, day of September 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 399,092.26 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 123,638.78 COMMON ROAD #2 $ 121,284.14 BILLINGS SPECIAL $ 42,982.24 GARRISON SPECIAL $ 8,859.85 OZARK SPECIAL $ 34,721.03 SELMORE SPECIAL $ 13,728.77 S. SPARTA SPECIAL $ 4,190.47 · STONESHIRE SPECIAL $ 2,434.46 CITIES CITY OF BILLINGS $ 4,749.20 CITY OF CLEVER $ 2,833.56 CITY OF FREMONT HILLS $ 1,436.73 CITY OF NIXA $, 17,560.05 CITY OF OZARK $ 18,557.79 CITY OF SPARTA $ 2,115.19 Signatures VUl. C /1.3611 Jo141#rubauglAxesiding commidsioner September 14, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 14, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown, is taking the minutes. 9:00 a.m. OACAC ( offsite in Ozark) The.Commission met with the OACAC board at their site in Ozark. 10:00 a.m. Bid Opening for Common Road II Re: Salt Spreader U The meeting was attendpd by. Commission Secretary Cindy Childress, Common 2 Road District Supervisor Brent Young, Jim Bresee, Resource Management Administrator, Doug Willcutt ofBus Andrews, Inc. and Daryl W. Hay Sales Representative for Viking-Cives Midwest, Inc. The Commission opened one sealed bid from Bus Andrews for a salt spreader for Common II Road District. Another bid was submitted in person by Daryl W. Hay, Sales Representative of Viking-Cives Midwest, Inc. after the meeting began. Bus Andrews Truck Equipment, Inc. $ 13,920.00 installed price for 10' foot spreader Viking-Cives Midwest, Inc. $ 12,031.00 installed price for a 10' foot spreader The Commission discussed going to a MODOT barn to view a Swenson Spreader prior to making a decision to purchase a spreader. ' Motion/Vote - Decision for a Spreader For Common 2 Road District Western Commissioner Bill Barnett made a motion to inspect a Swenson Spreader that was purchased by MODOT. The Commission will make a decision on Monday, the 21st day of September. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:30 a.m. Phil Amtower, Emergency Management Administrator Re: Discussion of Map Printing and Pricing The meeting was attended by Commission Secretaries Cindy Childress and Julia Maples and Jim Bresee, Resource Management Administrator. The Commission met with Mr. Phil Amtower to discuss the printing and pricing of producing County maps, Mr. Amtower calculated the cost of paper, ink, and printing to $ 1.80 per county map. However, labor is needed to fold the maps. County Auditor, Sam Yamell was consulted for budget purposes. The printer has the capability to print 50 maps per hour. The Commission discussed what the end cost would be to the citizen. They discussed $ 2.00 to $ 3.00 per map. 86 12 "m I-u. r Motion/Vote - Price of County Maps Western Commissioner BilI Barnett made a motion to sell the County maps for $ 3.00 each. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). September 15th and 16th OSHA Training Class . Eastern Commissioner Tom Huff and Western Commissioner Bill Barnett will attend the September 15th and 16th, 2009 OSHA Training Class. Motion/Vote - Approve the September 10th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the September 10th, 2009 minutes. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). SiFatures A '..41)1 )6UUAr- / n': J®A}rubau6-1 .v-115 Comng ssioner September 17, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 17,2009 at the County.Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Senior Citizen Board Reappointments and Appointment The meeting was attended by Robert Snook, Chairman ofthe Senior Citizens Board and Commission' Secretary Julia MapIes. Motions were made to reappoint William Smith and Marie Day for a term of 3 years, and appoint Bertha Siebers-Traficanti to the Senior Citizen Board. Motion/Vote - 10:00 a.m. Senior Citizen Board Reappointments Eastern Commissioner Tom Huffmade a motion to reappoint William Smith and Marie Day for a term of three years beginning September 2009 ending September 2012. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - 10:10 a.m. Senior Citizens Board Appointment .., Western Commissioner Bill Barnett made a motion to appoint Bertha Siebers-Traficanti to the Senior Citizens Board for a three year term beginning September 17,2009 through September 17, 2012.-Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 10:15 a.m. Special Road Districts Signage Discussion The meeting was attended by Commission Secretary Julia Maples. The Commission had spoke with Danny Garbee, Billings Special Road District Secretary regarding placing signage within the Billings Special Road District. Mr. Garbee was unsure if all signage should be approved by the County Commission prior to posting. The Commission will send Mr. Garbee a letter that includes the statutes that govern signage in Special Road Districts. Western Commissioner Barnett stated that the Billings Special Road Commissioners are elected and are thus self governing and would be responsible for signage in their district. 1 Motion/Vote - 10:30 a.m. Approve the September 14, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the September 14th, 2009 minutes. Bill Barnett seconded the motion. The motion passed.by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Sigatures Klll' · (>' P*UUdI,iA*LA./ rubaugWPkes[ding Commissi6ner September 21, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 21,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. ChiefDeputy Clerk, Norma Ryan is taking the minutes. C 9:00 a.m. Bid Decision Re: Salt Spreader for Common 2 Road District The meeting was attended by Commission Secretary Cindi Childress. The Commission made the decision to award the Salt Spreader for Common 2 Road District to Bus Andrews even though they are higher for the following reasons: Interchangeable parts on hand, dealing with the business in Sikeston would cost more in labor, overhead, and cost in downtime. Motion/Vote - Accept bid for salt spreader from Bus Andrews Western Commissioner Bill Barnett made a motion to accept the bid from Bus Andrews for the salt spreader. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Postpone the Ordinance - 09-21-09-01 - . Western Commissioner Bill Barnett made a motion to postpone until a later date, signing the ordinance -09-21-09-01- until C2 road supervisor looks at the road and makes sure Great River Engineering has approved. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER (cart) STATE OF MISSOURI }SS. CHRISTIAN COUNTY July Term, 2009 In the Christian County Commission of s'aid County, on the 21st day of September 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 113,623.34 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 17,043.50 ROAD DISTRICTS COMMON ROAD #1 $ 33,938.16 COMMON ROAD #2 $ 33,300.73 BILLINGS SPECIAL $ 11,792.40. GARRISON SPECIAL $ 2,433.81 OZARK SPECIAL $ 9,532.43 SELMORE SPECIAL $ 3,766.61 S. SPARTA SPECIAL $ 1,149.30 STONESHIRE SPECIAL $ 666.40 Signatures t--c«dildlmi. L Jol rubaugh/Presiding Commissidner September 24,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 24,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Chief Deputy Clerk Norma Ryan is taking the minutes. 9:00 a.m. - Board Appointments - Building Code Commission. The meeting was attended by Commission Secretary Julia Maples, and Jim Bresee. The Commission reappointed all board members to the Building Code Commission. Appointed were Scott Reid, Jim Roller, Kent Mills, Sam Clifton and Bill Barnett. Motion/Vote 4 Board Appointment Commission Eastern Commissioner Tom Huffmade a motion to reappoint the same Building Board Commission Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 -Ribbon Cutting-Planning & Zoning Building - 202 W Elm The Commission dedicated the new Planning & Zoning and Building Inspection building at 202 W. Elm. Roll Call Attendance taken at 11:00: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. 11:00 a.m. - Office Holders discussion - Alltel/Verizon Phone Service The meeting was attended by Commission Secretary Julia Maples, Brent Young, Angie Trumble, Allen Moss, Cindi Carey, Roy Meadows, Kim Baxter, Blanca Maloney, Brian Cathey, Danny Clinton, Bob Atchley, Ron Cleek, Suzanne Frakes, Jim Bresee and Teri Blevins. They discussed the benefits of changing to Verizon before the end of October. They will get handsets at virtually no cost for equipment. There will be a discount of 20% per month. The county employees will receive a discount on their personal lines. The commission will give the office holders a chance to discuss this and meet Monday at 9:00 a.m. for a decision. · 1:00 p.m. - Dick Bartow - Justice Center Financing The meeting was attended by Commission Secretary Julia Maples, Karen Matthews, Sam Yarnell, Donna Osborn, and Elaine Palmer. Dick Bartow presented the commission with refinancing options for the Justice Center bonds. The Commission set a meeting date of October 8 to meet with Dick Bartow and the Public Building Corp. to discuss options. Motion/Vote - Authorize Dick Bartow to tentatively proceed. Western Commissioner Bill Barnett made a motion to authorize Dick Bartow to tentatively proceed with gathering information to provide, pending approval, to the County Commission and Public Building Corp., 3 numbers of cost savings. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Signatures \\ A 01 A A 94/1 J®P)GrubaugiMPrEsidintomqUssiGner September 28,2009 Christian County Commission Convene Eastern Commissioner Tom Huff called the meeting of the County Commission to order at 9:00 a.m. on September 28,2009 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present. Chief Deputy Clerk Norma Ryan is taking the minutes. 9:00 a.m. Alltel/Verizon and Office Holders - Cell phone decision The meeting was attended by Commission Secretary Cindy Childress, Roy Meadows, Sandra Bryant Lilltles, Angie Trumble, Cindi Carey, Bob Atchley, Kim Baxter, Allen Moss, Brian Cathey, Blanca Malonee, Suzanne Frakes, Jim Bresee, Brent Young, Phil Amtower Ted Nichols and Teri Goodall. Jake Ward and Rob from Verizon answered questions from those attending before finalizing the decision to complete the switch to Verizon from Alltel to take advantage ofthe benefits of switching early. Motion/Vote - Approve Verizon Switchover Eastern Commissioner Tom Huffmade a motion to accept the switchover to Verizon from Alltel. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Appointment to the Christian County Health Department Board of Trustees · The meeting was attended by Commission Secretary Cindy Childress. The Commission did a motion vote to appoint Cody Swearengin to the Health Department Board ofTrustees. Motion/Vote - Appoint Cody Swearengin to the Christian County Health Board Western Commissioner Bill Barnett made a motion to appoint Cody Swearengin to the Christian County Health Board of Trustees for a term of 2 years Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the September 17, 21 and 24th minutes Eastern Commissioner Tom Huffmade a motion to approve the minutes from September 17th, 21st and 24th. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Signatures 114fAt e T- Ic]hibaugUPrEs-iding Comm#isioner October 01, 2009 . Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on October 1,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Mary Slaughter- MODOT Re: Acceptance of Conveyance for Riverdale Road The meeting was attended by Commission Secretary Julia Maples. The Commission was presented an Acceptance of Conveyance for Riverdale Road from Mary Slaughter from the Missouri Department of Transportation. Ordinance - 10-01-09-01 - Acceptance of Conveyance of Riverdale Road 9:00 a.m. The Commission signed and approved an Acceptance of Conveyance for Riverdale Road. The Missouri Highways and Transportation Commission ( the "Grantor"), has received and formally accepted the Quit CIaim Deed from the Christian County Commission ( the "Grantee" ofthe deed) on this 1st day of October, 2009. The deed was attested by County Clerk, Kay Brown. Ordinance - 10-01-09-02 - . * Right-of-Way Warranty Deed for Azalea Road 9:30- The Commission signed and approved the Right-of-Way Warranty Deed for Azalea Road to transfer additional right-of-way to Common 2 Road District. The grantors are David and Anna Marie Morton. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the September 28,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the September 28,2009 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Larry Peace Meadowbrook Insurance Re: Vendor Discussion The meeting was attended by Commission Secretary Julia Maples, Public Administrator Ken Davis, and Mike Robertson. The Commission met with Larry Peace of Meadowbrook Insurance to discuss the County's insurance. Signatures John Grubaugh/Presiding Commissioner 90 4 9 k October 05,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on October 5,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. //1 Motion/Vote - 9:00 Approve the October 1, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the October 1,2009 minutes. Bill Barnett ' seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:45 a.m. Appointment to the Library Board Re: Shirley Gott - Stoecker The meeting was attended by Commission Secretary Cindy Childress and Jim Bresee Resource Management Administrator. -: The Commission received a letter of recommendation from the Library Board to appoint Shirley Gott-Stoecker to the Board of Trustees. A position on the Board became available due to Christine Jones resignation. Motion/Vote - Appointment to the Library Board of Trustees Eastern Commissioner Tom Huffmade a motion to appoint Shirley GAtt-Stoecker to the Library Board of Trustees replacing Christine Jones for the unexpired term ending July 2013. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Southwest MO Council of Governments Re: County Transportation Needs The meeting was attended by Commission Secretary Cindy Childress, Todd Wiesenhan Planning and Zoning Senior Planner, and Brent Young, Common 2 Road District Supervisor 3 The Commission met with the Dan Watts and Dawne Gardner of the Southwest Missouri Council of Governments to review the comprehensive plan of transportation needs for Christian County. Signatures ' )\A.U./,<7il.. h Grubaughn'residing CommUsioner ... October 08,2009 Christian County Commission Convene Western Commissioner Bill Barnett called the meeting ofthe CountY Commission to order at 10:00 a.m. on October 8,2009 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Bid Opening Common 2 Road District RE: GMC 1 Ton-Excess County ·· Property The meeting was attended by Commission Secretary Julia Maples, Clint Ellingsworth the Mayor of Highlandville, Resource Management Administrator Jim Bresee, and Common 2 Road District Supervisor Brent Young. 3 Western Commissioner Bill Barnett opened bids for the resale of the Common 2 Road District Chevrolet 1 ton Truck from the following: 1. Larry Moore, Nixa MO. $ 1,776.00 2. Brad Cole, Nixa, MO.$ 3,689.00 3. Keith Thornton, Ozark, MO. ·$ 1,357.00 4. Clint Ellingsworth, City of Highlandville $ 2,501.01 5. Vaught and Company, Crane, MO. $ 3,005.00 The Commission will review the bids and make a decision at a later time. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN October Term, 2009 In the Christian County Commission of said County, on the 7th, day of October 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 263,810.65 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 81,728.53 COMMON ROAD #2 $ 80,172.06 BILLINGS SPECIAL $ 28,412.41 GARRISON SPECIAL $ 5,856.60 OZARK SPECIAL $ 22,951.53 SELMORE SPECIAL $ 9,075.09 S. SPARTA SPECIAL $ 2,770.01 STONESHIRE SPECIAL $ 1,609.24 CITIES CITY OF BILLINGS $ 3,139.35 CITY OF CLEVER $ 1,873.06 CITY OF FREMONT HILLS $ 949.72 CITY OF NIXA $ 11,607.67 CITY OF OZARK $ 12,267.18 CITY OF SPARTA $ 1,398.20 Roll Call : Attendance taken at 4:00: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Absent. Motion/Vote - 4:15 p.m. Award the Common 2 Road District Chevrolet Truck Western Commissioner Bill Barnett made a motion to award the Chevrolet 1 ton truck to Brad Cole from Nixa $ 3,689.00 for the truck. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - 4:20 p.m. Approve the October 5th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the October 5th, 2009 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). No Commission Meetings For Monday The Christian County Courthouse will be closed on Monday, October 12th, 2009 in observance of Columbus Day. Signatures A 3.-479(Al, 1®h GrubauOh,Presiding Commi#sioner October 15, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 10/15/2009 on October 14,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County CIerk Kay Brown is taking the minutes. Order for EIection by Unanimous Petition Re: Town & Country Village Transportation Dev. Dist. The meeting was attended by Commission Secretary Julia Maples and Donna Osborn of the Christian County Headliner. Presiding Commission John Grubaugh and Western Commissioner Bill Barnett were presented a copy of the Order for Election by Unanimous Petition to place the Town and Country Village Transportation Development District on the ballot for the property owners to vote to approve or disapprove a sales tax for the district. 9:00 Bid Opening Sheriff's Office Re: Full Size S.U.V. Vehicle The meeting was attended by Commission Secretary Julia Maples, Sheriff Joey Kyle, Capt. Brian Cathey, and Donna Osborn ofthe Christian County Headliner. The Commission did not receive any bids for a full size S.U.V. vehicle for the Sheriff's Department. The Sheriff will resubmit the bid notice. 9:15 a.m. Bid Opening Assessor's Office Re: Printing and Mailing of Assessment List The meeting was attended by Commission Secretary Julia Maples The Commission met with Angie Trumble to open one bid from Edward J. Rice for the Assessor's printing . and mailing ofthe county's assessment list. First Mailing $ 25,944.71 Total Cost includes return postage -estimate Second Mailing $ 29,129.54 Total Cost includes return postage -estimate Motion/Vote - Award the Assessment Printing and Mailing Western Commissioner Bill Barnett made a motion to award the Assessor's 2009 assessment list printing and mailing to Edward J. Rice Company, Inc. for a total cost of $ 25,944.71 for the first mailing and a total of cost $ 29,129.54. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - 9:28 a.m. Accept the October 8,2009 Minutes Western Commissioner Bill Barnett made a motion to accept the October 8th, 2009 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 1 Ordinance - 10-14-09-01 - Right-of-Way Warranty Deed for Bear Ridge, Bear Den and Bear Cub Roads.The Commission signed approved the Right-of-Way Warranty Deed for Bear Ridge, Bear Den and Bear Cub Roads to transfer additional right-of-way along Bear Ridge, Bear Cub and Bear Den Roads. The Grantors are James and Juanita Coffelt. The deed was attested by County Clerk Kay Brown. Roll Call Attendance taken at 10:01: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. 10:00 a.m. Christian County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huff met with County Auditor Sam Yarnell to review the amended budget for 2009. The amendment was due to increases in revenues and a change in expenditures in some discretionary funds. They also reviewed various 2010 proposed budgets within county revenue. 1:15 p.m. Jim Bresee Resource Management Administrator The meeting was attended by Commission Secretary Julia Maples and Treasurer Karen Mathews. 2 Resource Management Administrator Jim Bresee and Planning and Zoning Administrator Bob Atchley and Todd Wiesenhan Senior Planner presented to the Commission an Energy Efficiency Grant of $ 200,000.00 that was made available to Christian County through Federal Stimulus funds. This grant does not require matching funds from the county. According to Mr. Bresee, this grant provides for training and equipment and an energy audit that can be used in the community upon request by any citizen. In order to obtain the funding the County has to do an energy audit. Motion/Vote - Proceed with the Energy Efficiency and Conservation Block Grant Eastern Commissioner Tom Huffmade a motion to proceed with the Energy Efficiency and Conservation Block Grant through the Department of Energy. John Grubaugh seconded the motion. The motion passed 93 by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). 1:30 p.m. County Auditor Sam Yarnell The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaughand Eastern Commissioner Tom Huffmet with County Auditor Sam Yarnell, to review various budgets 4/ithin the General Revenue Fund. 3:00 p.m. James Bacon - Christian County E-911 Board Re: Service Contract The meeting was attended by Commission Secretary Julia Maples. The Commission met with Ranee Duffy representing the new Christian County E-911 board. Chairman James Bacon was unable to attend the meeting. An Intergovernmental Memorandum ofUnderstanding for C Emergency Telephone & Dispatch servic.e was presented to the Commission and to Mr. Duffy for signatures. The Commission and the Christian County E-911 will enter into an agreement to continue to provide IE- 911 services and dispatch as defined in chapter 190 RSMO with the exception ofthe four precincts that are currently be served by the Nixa E-911. There is a provision in the agreement that the county will allow them working space until December 31,2010. The agreement also states' that Christian County will be reimbursed by the E-911 Board monthly for expenditures and a 5% administrative fee will be assessed by the County. The agreement may be teiminated by either party by giving a thirty day notice. Signatures h 0 PCAP= l- / 34,\ A-, 3 (U X WA) JoGrubaug]*residing Commisgioner October 19, 2009 Christian County Commission Convene , Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on October 19,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Roll Call Attendance taken at 10:30: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. Motion/Vote - 10:30 a.m. Approve the October 14th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the revised October 14th, 2009 Minutes John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). 11:00 a.m. Public Building Corporation Re: Refinancing Justice Center Bonds The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Mathews, County Auditor Sam Yamell, Resource Management Administrator Jim Bresee, and Donna Osborn ofthe Christian County Headliner. The Public Building Corporation Board met with the County Commission to discuss the possibility of refinancing the Justice Center bonds. The minutes for the meeting are on file in the Clerk's office and with the Public Building Corporation Board. 1:30 p.m. Sheriff's Department Re: Software Proposal The meeting was attended by Commission Secretary Cindy Childress. The Commission met with Captain Brian Cathey and Blanca Mallonee to discuss a software program for record management. Captain Cathey explained to the Commission the direction the Sheriffis pursuing for record management. The Sheriff is proposing having one server designated for record management. The server would run on a software package called Cobra. The Cobra system interfaces with the cities and with 20 surrounding counties for data sharing. Christian County would act as a silo to funnel information to all the entities. The Sheriff's Department has secured $ 100,000.00 in grant funds from the Department of Justice with another $ 100,000 for next year. Presiding Commissioner John Grubaugh asked, "How does this software integrate with what the cities currently have?" Captain Cathey spoke with Ozark Police Chief Hodges and Nixa Police Chief Bacon and they were supportive ofthe new technology and with no additional cost to them. This is a progressive system that /7 j t--1_ -1 would enable the Sheriff's Department to expand for crime analysis, provide mobile capabilities in the cars, work with E-911 and share information with other agencies. Presiding Commissioner John Grubaugh suggested putting out a RFP out to several companies which includes a Iocal service maintenance agreement. The Sheriff's Department will prepare the RFP to be sent to various companies. 2:00 - 3:30 p.m. Auditor Sam Yarnell Re: Budget Study Session The Commission and County Auditor Sam Yarnell reviewed various officeholders 2010 proposed budgets. Signatures K r, ptiA-to. 1('(421,/ .]@# Grubaugh/R:esitling Commisner October 22,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh'called the meeting ofthe County Commission to order at 8:45 a.m. on October 22,2009 at the County Commission Office. Attendance: -John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 8:45 a.m. Greg WilIiams - Connell Insurance Rf: Membership Agreement Signing The meeting was attended by Commissio,n Secretary Cindy Childress, and Brent Young Common 2 Road District Supervisor. The Commission met with Greg Williams of Connell Insurance to sign the membership agreement to continue the County's worker's compensation coverage through Missouri Rural Services. 9:00 a.m. Salary Commission Re: Compensation for Office Holders The meeting was attended by Commission Secretary Cindy Childress, The County Commission attended the Salary Commission meeting for the officeholders to vote on the salaries that take effect on January 1, 2011. The Salary Commission minutes are on file in the County Clerk's Office. 2:00 p.m. Chad Zickefoose Citizen Re: Sewer.Needs- Riverdowns West The meeting was attended by Commission Secretary Cindy Childress, County Counselor, John Housley, Resource Management Administrator Jim Bresee and J and E Stanchio, Donna Osborn ofthe Christian County Headliner News, George E. Van Hoesen, Robyn Thomas, Lew Davis, Doug Martin, Doug Twigger, Jean Aldrich, Brian Irmen, Mike Young, Bill Swearingen, Richard Eddy, Robert Olson, Kandy Ko]le, Mike Deveney, Daniel Yannon, and Mike Rozell. The Commission met with the Riverdowns West Homeowners Association Treasurer Chad Zickefoose and the residents of the subdivision to discuss the sewer problems in their community. The waste water treatment is owned and operated by the Riverdowns West Homeowners Association. Mr. Zickefoose gave a briefhistory ofthe problems with the treatment plant. The homeowners association began researching their options by contacting various engineers, insurance companies, and the Department ofNatural Resources. The consensus was unanimous, the damage was beyond repair. The Riverdowns Homeowners Association have requested funding from various banks and financial institutions with no success. They have requested the County Commission's help with this project. Presiding Commissioner Grubaugh requested that Mr. Housley send a letter to Springfield and the Department ofNatural Resources. Mr. Zickefoose will check back with the Commission on November 15, 2009. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 2009 In the Christian County Commission of said County, on the 21st day of October 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 109,811.32 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16,471.70 ROAD DISTRICTS COMMON ROAD #1 $ 32,799.54 COMMON ROAD #2 $ 32,183.50 BILLINGS SPECIAL $ 11,396.77 GARRISON SPECIAL $ 2,352.16 OZARK SPECIAL $ 9,212.62 SELMORE SPECIAL $ 3,640.25 S. SPARTA SPECIAL $ 1,110.74 STONESHIRE SPECIAL $ 644.04 COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 2009 In the Christian County Commission of said County, on the 21st day of October 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00 FROM BUILDING BOND TO THE FOLLOWING: COLE (Leaving a balance of $ 200,00.00) THE TRESURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 50,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: IE-911 (Leaving a balance of $ 25,000.00) Ul Signatures La 1/U A,AA Al JotGrubaug ing CMnmis*ner October 26,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on October 26,2009 at the Board Room. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Bid - Assessor's Office Chairs The meeting was attended by Commission Secretary Cindy Childress, Recorder Roy Meadows, County Counselor John Housley and Donna Osborn ofthe Christian County Headliner News. The Commission met with Assessor Sandra Bryant-Littles to open two bids for office chairs for the Assessor's office from the following companies: 1. Sifford Contract Interiors offered two options $ 349.00 or $ 359.00 2. Springfield Office Supply offered a steel case chair $ 399.00 Presiding Commissioner asked if any ofthese bids included a warranty? The Assessor will get more information and a decision will be made later today. Motion/Vote - Bid Decision Postponed to Later Today Western Commissioner Bill Barnett made a motion to schedule a meeting at 3:00 p.m. to award the bid for the Assessor's office chairs. John Grubaugh seconded the motion. The motion passed by vote: John a ( j Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:00 a.m. Kim Vaillancourt Health Professionals, Ltd. Re: Inmate Health Care The meeting was attended by Commission Secretary Cindy Childress, County Counselor John Housley, Recorder Roy Matthews, and Resource Management Administrator Jim Bresee, Lieutenants Bryan Gillman, and Terry Sartin, Captain Brian Cathey, Sheriff Joey Kyle and Donna Osborn of the Christian County Headliner News. The Commission met with Kim Vaillancourt, Jennifer Rico, and Andrew Walter of Health Professionals, Ltd. regarding an amendment to their current contract. After discussion the Commission will take the matter under advisement. 11:00 a.m. County Auditor Sam Yarnell, Budget Study Session The meeting was attended by Commission Secretary Cindy Childress, Lou Lapaglia, and Resource Management Administrator Jim Bresee. The Commission met with County Auditor Sam Yarnell to review various officeholders budgets. 2:00 a.m. Mercy Health Plans Re: Group Health Insurance The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Matthews, Chief Payroll Clerk Tom Lawson, The Commission met with Trevor Croley and Michelle Brown from Crowley Insurance and Mr. Sam Drysdale and Ms. Debbie Harms and Crystal Scott of Mercy Health PIans to discuss the county's health insurance. There was discussion about the Employee Assistance Program. 3:00 p.m. Bid Decision For Assessor's Office Chairs Cancelled The Assessor was unable to attend the 3:00 meeting to award the office chairs. The meeting was rescheduled., Signatures J®W GruballiJ esiding dmmiWIoner October 29,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on October 29,2009 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Greg Williams, Connell Insurance Re: Worker's Comp Insurance The meeting was attended by Commission Secretary Julia Maples. The Commission met with Greg Williams of Connell Insurance to have a six month review of the County's Worker's Compensation Insurance. Mr. Williams passed out information on the loss ratio for the county which has shown an improvement over the past year. 10:00 a.m. Amended Budget Hearing The meeting was attended by Commission Secretary Julia Maples. The Commission held the 2009 Amended Budget Hearing with County Auditor Sam Yarnell. The amended budget was signed by the Commission. The following funds were amended: Federal Forfeiture, HAVA, LET and the Elections 5% fund. The amended budget hearing notice has been advertised and laid out for two weeks. Motion/Vote - Approve the 2009 Amended Budget Eastern Commissioner Tom Huffmade a motion to approve the 2009 amended budget. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). , Motion/Vote - Approve the Revised Minutes for October 19, 22, and the 26th, 2009 Western Commissioner Bill Barnett made a motion to accept the revised minutes for October 19,22nd, and the 26th, 2009 m Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 10-29-09-01 - Right-of-Way Warranty Deed for Gregg Road --The Commission signed and approved the Right-of-Way Warranty Deed for Gregg Road to transfer additional right-of-way along Gregg Road to Common 2 Road District. The grantors are James A. Howard and Judy A. Howard. The deed was attested by County Clerk Kay Brown. 11:00 a.m. Assessor's Office Chair Bid Discussion The meeting was attended by Commission Secretary Julia Maples and Jim Bresee, Resource Management Administrator. The Commission and Assessor Sandra Bryant discussed the different prices and warranties for each chair. Springfield Office Supply: 15 steel case chairs - unit price $ 399.00 Total cost $ 5,985.00 1 steel case chair Total Cost $ 699.99 (ali chairs have lifetime warranty) Sifford Contract Interiors offered three options: Option 1: 15 Hon 7808 Grade 4 fabric task chairs - unit price $ 349.00 Total Cost $ 5,235.00 Option 2: 15 Knoll Essentials task chair- unit price $ 359.00 Total Cost $ 5,385.00 Option 3: 1 Knoll Chadwick Chair Adjustable Lumbar - unit price $ 499.00 (all chairs have limited warranties) Both companies offer chairs with various adjustments and different warranties. Motion/Vote - Award the Assessor's Office Chairs Western Commissioner Bill Barnett made a motion to award the Assessor's 16 office chairs to Springfield Office Supply for a total cost $ 6,734.99. The Assessor recommended to the Commission that the chair . offered by Springfield Office Supply had a Iife time warranty on the chairs which would save on replacement costs. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 1:30 p.m. James Holder Re: Glass Crusher The meeting was attended by Commission Secretaries Julia Maple and Cindy Childress. The Commission met with James Holder of American Pulverizer Company to look at different types of crushers for tires, glass, and shingles for recycling. 2:00 p.m. County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples. The Commission and County Auditor Sam Yarnell reviewed various officeholders 2010 budgets. Certified Levies for the 2009 Tax Year The following levies will be in effect in Christian County for the 2009 year. State .0300 FIRE DISTRICTS County Revenue .0000 Ozark Fire District .3888 Library .0875 Nixa Fire District .6406 Health .0438 Logan-Rog Fire District .3603 Senate Bill 40 .0788 Clever Fire District .3844 Ambulance .1299 Billings Fire District .4003 Junior College .1396 Highlandville Fire District .3765 Surtax ..3400 Sparta Fire District .2801 Senior Citizens Serv. .0500 .Chadwick Fire District .2948 Brookline Fire District .2409 17-1 ROAD DISTRICTS Billings Special Rd. .3657 Nixa Special Rd. .0934 Ozark Special Rd .1404 Selmore Special Rd. .1777 Common Road 1 .0000 South Sparta Special Rd. .1723 Common Road 2 .0000 Stoneshire Special Rd. .1466 Garrison Spec Rd .2334 98 ....7/4 4. L j 4 6%:h 1 SCHOOL DISTRICTS Chadwick School 4.6997 Bradleyville School 3.7000 Nixa School 4.3100 Marionville School 3.5600 Sparta School 3.5000 Republic School 4.2800 Billings School 4.0347 Ava School 2.7500 Clever School 4.5010 Logan-Rogersville School 3.9400 Ozark School 4.1400 Fordland School 3.5400 Spokane School 4,2231 School Average (3.9344) CITIES 1 Billings .7397 Clever .6042 Fremont Hills .7600 Nixa (Real Only) .3243 Ozark (Real Only) .2919 Sparta .3714 Highlandville NO LEVY Saddlebrooke NO LEVY Republic (Real Only) .5979 1 Christian County Assessed Valuations: . + 2006 2007 2008 2009 Real Estate 616,596,080 698,428,960 749,794,360 779,685,520 Personal Property 150,438,927 160,731,492 165,472,874 153,441,404 Railroad & Utilities 27,185,105 26,810,015 25,866,897 27,418,030 TOTALS 794,220,112 885,970,467 941,134,131 960,544,954 Signatures ' A A 9. 8 P b r\Ut/6. / 14.1 lalm1 Grubaugh£Eresiding GdmmiMioner November 02,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on November 2,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Chief Deputy Clerk Norma Ryan, is taking the minutes. 8:45 a.m. Karen Matthews, Treasurer Re: Investments , The meeting was attended by Commission Secretary Cindi Childress. The Commission met with Treasurer Karen Matthews to discuss the County's investments. There are three CD's due on November 12,2009. Presiding Commissioner Grubaugh said to keep the same amounts on and roll the Building Bond up $100,000.00. Motion/Vote - Approve the Minutes From October 29th, 2009 Western Commissioner Bill Barnett made a motion to approve the minutes from October 29th, 2009. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Bid Opening for Sheriff's Office Re: S.U.V. Purchase The meeting was attended by Commission Secretary Cindi Childress The Commission met with Sheriff Kyle, Captain Bryan Cathey, and Brandon Cowles to open bids for a sports utility vehicle for the Sheriff's office. Terry Sartin and Resource Management Administrator Jim Bresee came in later. Reliable Chevrolet- Tahoe '08- $32,845.00. Thompson - 3 vehicles - '07Yukon Denali - $36,998.00, '07 Yukon Denali $36,057.00 and'08 Tahoe $36,998.00 Brandon said the'08 Tahoe from Thompson was the nicer car and with less mileage than the one from Reliable. DEA will give $ 6000.00 a year back to Sheriff. Motion/Vote - Award the Sheriff's S.U.V. Bid to Thompson Sales Eastern·Commissioner Tom Huffmade a motion to award bid for the Sheriff's S.U.V. to Thompson Sales for the 08 Tahoe for $ 36,998.00 because it has lower mileage. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 9:15 a.m. Sheriff Joey Kyle Re: Discussion About Inmate Healthcare The meeting was attended by Commission Secretary Cindi Childress. The Commission met with SheriffJoey Kyle, Brian Cathey, Terry Sartin and Bryan Gillman to discuss the inmate healthcare. The nurses have 13 forms to fill out for any illness. This limits the amount of care without overtime. They could hire 2 more officers and pay them directly from ICE. They could buy triple bunks and increase 26 extra beds and increase to $592,460.70 per year. The Marshals could send an endorsement for the extra bunks. 10:00 a.m. Auditor, Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Cindi Childress and Jim Bresee. The Commission met with County Auditor Sam Yarnell for a budget study session to review various officeholders budgets. 11:00 a.m. Davis, Lynn & Moots, Auditors Re: Contract Signing, 2009 Audit The meeting was attended by Commission Secretary Cindi Childress and Treasurer Karen Matthews. The Commission will send the County's 2009 audit contract with Davis, Lynn and Moots to John Housley before they sign it. Motion/Vote - Move Commission Meeting Upstairs to Courtroom Eastern Commissioner Tom Huffmade a motion to move the 1:00 meeting to the Courtroom. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff(Yes). 1:00 p.m. Sheila Huddleston, SEMA Re: Mitigation Grant (Riverside Inn) The meeting was attended by Commission Secretary Cindi Childress, Resource Management Administrator, Jim Bresee, Emergency Management Director, Phil Amtower, Tara Muck of the Springfield Newsleader, Stan SchIesing, Bryan Brake, Ray A. Jackson Jr., Karin Knickerbocker, Justin Reynolds, Jason and Tina Engel, Bob Rubino, Stacie Bilyeu from Askinosie and Bilyeu, Lisa and Eric Engel, Bryan Cox, Pam Cox, Doug Sonntag, Thomas MeGinnis, John F. Uhrig, Elsie and Arvin Nielson, Thomas MeGinnis, Lou Lapaglia, Leroy and Judy Morisset, Mike Crain, Elise Crain, Dan Wadlengton from Congressman Blunfs Office, Andy Arndt, Lorane Butcher, Chad Plein from KY3, David Stokely, Tom Crain, Dennis Spaimw Ozark Ward II Alderman, Joe Kleiber, Jim Bowles, Melissa Wagner, Ed and Terri Merritt, Mike Coonrod from KY3 Jeanette Hipskind, Linda Thomas, Wm. Nelson Butler, Annabelle Jackson, Jason Sivils of Great River Engineering Leon Blanchard, Treasurer Karen Matthews, Spencer Jones and Steve Brown of Great River Engineering, Denny Hedges and Karen Cassmeyer from SEMA, County Counselor John Housley and Donna Osborn of the Headliner News. The Commission met with Sheila Huddleston from Serna, Emergency Management Director, Phil Amtower and County Counselor John Housley, to discuss the procedures and requirements to comply with the grant application that has been approved by FEMA and sent to SEMA. Sheila Huddleston did a presentation for the Commission and the public. The public was able to ask questions and'discuss the grant application. After discussion the County Commission proceeded to make a motion to have John Housley review the grant application and move forward with the process. Motion/Vote - Proceed to The Next Step in the Riverside/SEMA Contract Eastern Commissioner Tom Huff made a motion to proceed with the next step to have the County Counselor review the repetitive flood plains grant agreement before it was signed. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Signatures n J®fdiubaugiremling Comiasstol - 1 j November 05,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on November 5,2009 at the Board Room. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff,.Present. County Clerk Kay Brown'is taking the minutes., 9:45 a.m. Riverside Inn Project Re: Grant Agreement Signing The meeting was attended by Commission Secretary Julia Maples, Elise Crane, Andy Arndt, Treasurer Karen Matthews, Planning and Zoning Administrator Bob Atchley, Senior Planner Todd Wiesenhan, Resource Management Administrator Jim Bresee, Donna Baxter of the Springfield Newsleader, and Donna Osborn of the Christian County Headliner News. The Commission signed the SEMA grant agreement for the Riverside Inn Project. The agreement was reviewed by County Counselor John Housley and Presiding Commissioner Grubaugh. After discussion it was recommended that the contract be amended to incorporate a Phase 1 environmental study. The agreement does mitigate asbestos but no other hazardous materials. This agreement is not binding so the Commission will proceed with signing the agreement. Motion/Vote - Riverside Inn Grant Agreement Signed Eastern Commissioner Tom Huff made a motion to authorize Presiding Commissioner Grubaugh to sign the Missouri State Emergency Management Agency Repetitive Flood Claims (RFC) Grant Program Grant Agreement for Riverside Inn. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Jim Thompson - Advance Correctional Healthcare Re: Inmate Healtlicare The meeting was attended by Commission Secretary Julia Maples and Deputy Bryan Gillman. The Commission met with Jim Thompson of Advance Correctional Healthcare to discuss inmate healthcare insurance. Mr. Thompson gave a presentation of the different options that his company offers to the Commission. He also offered to provide the Commission a sample notice for an RFP/RFQ. The Commission expressed their concerns of having spending caps placed on the County's coverage for services. 11:00 a.m. Christian County Auditor Sam Yarnell Re: Budget Study Session The meetingiwas attended by Commission Secretary Julia Maples and Terry Goodall from Juvenile. The Commission met with Christian County Auditor Sam Yarnell to review various officeholders budgets. Motion/Vote - Approve the Revised November 2,2009 Minutes Western Commissioner Bill Barnett made a motion to approve the revised Novembd? 2,2009 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Signatures 1 3 9 'CKut., L. J#i GrubaugHLIIefitling Commisgioner November 09,2009 ' Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 9,2009 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. OACAC Meeting (off site, Ozark Office) The Commission attended the OACAC meeting at the OACAC office in Ozark, Missouri. Ordinance - 11-09-09-01 - Right-of-Way Warranty Deed for Aven Springs Road Western Commissioner Bill Barnett and Eastern Commissioner Tom Huff signed and approved the Right-of-Way Warranty Deed for Aven Springs Road to transfer additional right-of-way aIong Aven Springs Road to Common 2 Road District. The Grantor is Edna L. Rainey, Trustee of the Edna L. Rainey Trust. The signer of the deed is Neva Larson, Power of Attorney for Edna L. Rainey Trust. The deed was attested by County Clerk, Kay Brown. Ordinance - 11-09-09-02 - Right-of-Way Warranty Deed for Caliburn Drive Western Commissioner Bill Barnett and Eastern Commissioner Tom Huffapproved and signed the Right-of-Way Warranty Deed for Caliburn Drive to transfer additional right-of-way along Calibun Drive to Common 2 Road District. The Grantor is Riverwood Properties, LLC. Roger Richardson the managing member of the Riverwood Properties, LLC signed the deed. The deed was attested by County Clerk, Kay Brown. Ordinance - 11-09-09-03 - Right-of-Way Warranty Deed for Fieldstone Road Western Commissioner Bill Barnett and Eastern Commissioner Tom Huff approved and signed the Right-of-Way Warranty Deed for Fieldstone Road to transfer additional right-of-way along Fieldstone Road to Common 2 Road District. The Grantor is·Riverwood Properties, LLC. Roger Richardson the managing member ofthe Riverwood Properties, LLC signed the deed. The deed was attested by County Clerk, Kay Brown. Certification of the 2009 November Special Election by County Clerk Kay Brown The voter turnout percentage for this election was 14.45%. All issues required a simple majority except the school bonds. The school bonds for the 2009 November election required a 4/7's majority which is in accordance with Senate Bill 291. NOTICE OF SPECIAL ELECION CHRISTIAN COUNTY LIBRARY DISTRICT Shall the $ 0.20 per hundred dollars assessed valuation for the Christian County Library District be increased to $ 0.25 per hundred dollars assessed valuation? 3,532 Yes votes 47.87% 3,847 No Votes 52.13% CITY OF FREMONT HILLS, MISSOURI Proposition Shall the city limits ofthe City ofFremont Hills, in the County of Christian, State ofMissouri, be extended so as to embrace and include all the unincorporated area lying with the following boundary lines and found in the County of Christian, know as the Slayden property, subject to the terms of the Petition for Voluntary Annexation: THE NORTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER @11/2 - NE 1/4) OF SECTION 8, TOWNSHIP 27, RANGE 21, (EXCEPT THE EAST 413 FEET THEREOF; ALSO EXCEPT BEGINNING 413 FEET WEST OF THE NE CORNER OF SAID TRACT, THENCE WEST 276 FEET, THENCE SOUTHERLY 660 FEET MORE OR LESS TO A POINT 264 WEST OF AN IRON PIN, BEING THE SOUTHWEST CORNER OF SAID TRACT HERETOFORE CONVEYED, THENCE EAST 264 FEET TO SAID IRON PIN, THENCE NORTH 660 FEET TO THE POINT OF BEGINNING. ALSO EXCEPL A ONE ACRE SQUARE TRACT OF LAND IN THE NORTHWEST CORNER OF THE NORTHEAST QUARTER @TE1/4) OF THE NORTHEAST QUARTER CNE 1/1) OF SECTION 8, TOWNSHIP 27 NORTH, RANGE 21 WEST, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID NORTHEAST QUARTER @TE 1/4) OF THE NORTHEAST QUARTER@:El/4); THENCE 13-7 SOUTH 87* 51'30" EAST ALONG THE SOUTH LINE OF LOT 3, FREMONT HILLS SECOND ADDITION AND LOT 1 FREMONT HILLS THIRD ADDITION, 208.75 FEET; THENCE SOUTH 0*59'30" WEST 208.75 FEET; THENCE NORTH 87*51'30" WEST,208.75 FEET TO THE EAST LINE OF FREMONT HILLS SECOND ADDITION; THENCE NORTH 0*59'30" EAST ALONG SAID EAST LINE 208.75 FEET TO THE POINT OF BEGINNING. ALSO EXCEPT, A TRACT OF LAND LOCATED IN THE Nl/2 OF THE NE M OF THE NEW OF SECTION 8 TOWNSHIP 27 NORTH RANGE 21 WEST, CHRISTIAN COUNTY, MISSOURI, DESCRIBED AS FOLLOWS: COMMENCING AT THE NW CORNER OFTHEN1/2 OFTHENEWOFTHENE K OF SECTION 8 TOWNSHIP 27 NORTH RANGE 21 WEST; THENCE ALONG THE WEST LINE OF SAID Nl/2 OF THE NE W OF 102 THE NEW SOUTH 1*24'05" EAST, 210.13 FEET; THENCE NORTH 89*23'26" EAST, 45.94 FEET FOR THE POINT OF BEGINNING, THENCE CONTINUING NORTH 89*23'26" EAST, 162.87 FEET THENCE NORTH 1*32'24" WEST, 8287 FEET; THENCE NORTH 88*27'36" EAST, 4.72 FEET; THENCE SOUTH 1*26'16" EAST, 87.85 FEET; THENCE SOUTH 89*22'52" WEST 167.51 FEET; THENCENROTH 0*36'34" WEST, 4.93 FEET TO THEPOINT OFBEGINNING. SUBJECT TO ALL EASEMENTS AND RESTRICTIONS OF RECORD (AS DEEDED IN W.D. BOOK 2009 AT PAGE 4911.) ABOVE DESCRIBED PROPERTY ALL IN CHRISTIAN COUNTY, MISSOURI, SUBJECT TO ANY EASEMENTS, RESTRICTIONS OR COVENANTS OF RECORD. 141 Yes votes 41.59% 198 No Votes 58.41% SPECIAL ELECTION REORGANIZED SCHOOL DISTRICT NO. R-III OF CHRISTIAN COUNTY, MISSOURI QUESTION NO. 1 Shall Reorganized School District No. R-III of Christian County, Missouri borrow money in the amount of $4,350,000 for the purpose of construction a new high school, constructing additions to and repairing, renovating and improving existing school buildings and facilities and furnishing and equipping the same and issue bonds for the payment thereof resulting in no increase to the debt service property tax levy? Ifthis proposition is approved, the adjusted debt service levy ofthe school district is estimated to remain unchanged at $.75 per one hundred dollars assessed valuation ofreal and personal property. 768 Yes votes 67.84% 364 No Votes 32.16% QUESTION NO. 2 Shall the School Board of Reorganized School District No. R-III of Christian County, Missouri, be authorized to increase the operating tax levy for general operating purposes and funding a lease purchase obligation? Ifthis proposition is approved, the adjusted operating levy ofthe school district is estimated to increase by $0.60 from $2.75 to $3.35 per one hundred dollars of assessed valuation. 582 Yes votes 51.32% 552 No Votes 48.68% NOTICE OF BOND ELECTION GREENE CO. REORGANIZED SCHOOL DISTRICT NO. 3 (REPUBLIC), GREENE COUNTY, MISSOURI Shall Greene Co. Reorganized School District No. 3 (Republic), Greene County, Nlissouri, incur indebtedness and issue its general obligation bonds in the amount of $6,5,00,000 for the purpose of , providing funds to complete construction of a new high school facility, to renovate, repair and improve existing school buildings and facilities and furnishing and equipping the same? Ifthis proposition is approved, the adjusted debt service levy ofthe District is estimatedto remain unchanged at $.84 per one hundred dollars ofassessed valuation ofreal and personal property. The authorization of said bonds will authorize the levy and collection of an annual tax in addition to all other taxes provided for by law on all taxable tangible property in said School District sufficient to pay the principal of and interest on said bonds as they fall due and to retire the same within twenty (20) years from the date thereof. 40 Yes votes 74.07% 14 No Votes 25.93% COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN October Term, 2009 In the Christian County Commission of said County, on the 6th, day ofNovember 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 215,914.71 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 66,890.38 COMMON ROAD #2 $ 65,616.48 BILLINGS SPECIAL $ 23,254.01 , GARRISON SPECIAL $ 4,793.31 OZARK SPECIAL $ 18,784.58 SELMORE SPECIAL $ 7,427.47 S. SPARTA SPECIAL $ 2,267.10 STONESHIRE SPECIAL $ 1,317.08 CITIES CITY OF BILLINGS $ 2,569.39 CITY OF CLEVER $ 1,532.99 CITY OF FREMONT HILLS $ 777.29 CITY OF NIXA $ 9,500.25 CITY OF OZARK $ 10,040.03 CITY OF SPARTA $ 1,144.35 Signatures n A .tikMil¢2lingrom - - ®Asioner November 12, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 12, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. David Faucett SW MO Council of Governments Re: Hazardous Mitigation Update The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Planning and Zoning Senior Planner Todd Wiesenhan, Emergency Management Director Phil Amtower and Donna Osborn of the Christian County Headliner News. The Commission met with David Faucett and Diane May to review the Hazardous Mitigation requirements. According to Ms. May there have been some changes in the requirements ofthe grant program. Strategic planning is required for the grant application for SEMA and FEMA and anything done in the last five years needs to be included in the plan. The rough draft must be submitted by May 31, 2010. Ms. May suggested that the first meeting be held prior to Christmas and have monthly meetings. The Commission set the date for the first meeting to be held Thursday, December 3,2009 2:00 p.m. and 7:00 p.m. meeting. 10:00 a.m. Trevor Croley & Aubrey Gray of Cox Health Plans Re: Health Plan Proposal The meeting was attended by Commission Secretary Julia Maples Treasurer, Karen Matthews, and Resource Management Administrator Jim Bresee. The Commission met with Trevor Croley to discuss the County's Employee Health Insurance Coverage. Aubrey Gray from Cox Health Plan did not attend the meeting. They discussed quotes submitted by Mercy Health Plans. The Commission suggested that Mr. Croley give an insurance presentation in June as a refresher for new people to review the health insurance benefits. The Commission scheduled another meeting for next Thursday the November 19th, 2009. 10:45 a.m. Davis, Lynn & Moots Independent Auditors Re: 2009 Contract Signing The meeting was attended by Commission Secretary Julia MapIes The Commission signed the contract for the County's 2009 audit for one year only. The contract was attested by the County Clerk Kay Brown. This contract also came with the option for 2010 and 2011 for the County, Senior Services and Senate Bi1140 Board. &142 4 County 2009 - $ 22,000 2010'- $ 23,000 2011 - $ 24,000 Senior Services 2009 - $ 2,300 2010 - $ 2,400 £ 2011-$2,500 Senate BiII 40 Board 2009 - $ 2,100 2010 - $ 2,200 2011 - $ 2,300 11:00 Bid Opening - Re: Comprehensive General Liability Insurance The meeting was attended by Commission Secretary Julia Maples. Treasurer Karen Matthews Greg Williams of Connell Insurance, and Jess Hodges of Hodges Insurance Company. The Commission opened bids for the Comprehensive General Liability Insurance. 1. Connell Insurance 117,000 have additional coverage and exclusions 2. Croley Insurance bidding through Travelers $ 160,822.00 3. Banta Benham Missouri Rural Carrier $ 179,444.00 deductibles are 10,000 instead of 25,000 for sheriff 4. Banta-Benham MOPERM $ 205,511.00 5. Hodges Insurance request to become the county's agent and have MOPERM as the insurance carrier The Commission will review the bids and make a decision at a Iater date. 11:45 a.m. Riverside Inn Project Re: Christian County Voluntary Buyout Policy The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Emergency Management' Director Phil Amtower Jim Bresee Resource Management Administrator, and Donna Osborn of the Christian County Headliner News. The Commission reviewed and signed th& Christian County Voluntary Buyout Policy for Riverside Inn. County Auditor Sam Yarnell also signed the document and it was attested by County Clerk Kay Brown. 3 Ordinance r 11-12-09-01 - Right-of-Way Warranty Deed Terrill Creek Blvd The Commission signed and approved the Right-of-Way Warranty Deed for TerrilI Creek Blvd. to transfer additional right-of-way aIong Terrill Creek Blvd to Common 2 Road District. The Grantor is.Tri Lakes Capital, LLC. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. Ordinance - 11-12-09-02 - Right-of-Way Warranty Deed Davis Bridge Road The Commission signed and appmved the Right-of-Way Warranty Deed for Davis Bridge Road to transfer additional right-of-way along Davis Bridge Road to Common 2 Road District. The Grantor is Tri Lakes Capital, LLC. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. Ordinance - 11-12-09-03 - , Right-of-Way Warranty Deed Honeysuckle Road The Commission signed and approved the Right-of-Way Warranty Deed for Honeysuckle Road to transfer additional right-of-way along Honeysuckle Road to Common 2 Road District. The Grantor is'Tri Lakes Capital, LLC. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. Ordinance - 11-12-09-04 - Right-of-Way Warranty Deed Gardenia Road The Commission signed and approved the Right-of-Way Warranty Deed for Gardenia Road to transfer additional right-of-way along Gardenia Road to Common 2 2 Road District. The Grantor is Tri Lakes Capital, L.L.C. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. Ordinance - 11-12-09-05 - Right-of-Way Warranty Deed Double Spring Road The Commission signed and approved the Right-of-Way Warranty Deed for Double Spring Road to transfer additional right-of-way along Double Spring Road to Common 2 Road District. The Grantor is Tri Lakes Capital, LLC. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. X Ordinance - 11-12-09-06 - Right-of-Way Warranty Deed County Line Road The Commission signed and approved the Right-of-Way Warranty Deed for County Line Road. to transfer additional right-of-way along County Line Road. The Grantor is Tri Lakes Capital, LLC. and the managing member is Steven S. Redford. The document was signed by Steven S. Redford and attested by County Clerk Kay Brown. 1:30 p.m. Christian County Auditor Re: Budget Study Session The meeting was attended by Commission Secretary Mia Maples. The Commission met with County Auditor Sam Yarnell to review various office holders 2010 proposed budgets. Motion/Vote - Approve the November 9,2009 Minutes. IC-1 Eastern Commissioner Tom Huffmade a motion to approve the November 9,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures A CD 97 'Lut/4/ VIA.A.t - GrubadOWPF@siding toner November 16, 2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:30 a.m. on November 16, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Norton Power Systems Re: Generator Maintenance Agreement The meeting was attended by Commission Secretary Cindy Childress, SheriffJoey Kyle and Captain Brian Cathey. Western Commissioner Barnett and Presiding Commissioner Grubaugh reviewed the contract from Norton Power Systems and agreed to accept the revised contract from Norton Power Systems for the generator maintenance agreement. The contract was amended to not automatically renew every year. Motion/Vote - Accept the Revised Generator Maintenance Agreement Western Commissioner Bill Barnett made a motion to accept the revised generator maintenance agreement with Norton's Power Systems. Presiding Commissioner Grubaugh signed the contract. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 11:00 a.m. County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Cindy Childress and Emergency Management Director Phil Amtower. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with County Auditor Sam Yarnell review various office holders 2010 budgets. Signatures »1KkAA j . J*#Grubaugh*fAidiIig Comn· issioner 106 C . t. ; November 19,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 19, 2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 Opening - Request for Proposal & Qualifications Appraiser RE: Riverside Inn Project The meeting was attended by Commission Secretary Julia Maples, Jerry Rozell of Rozell Appraisal Co. LLC, Don Martin, Treasurer Karen Matthews, Emergency Management Director Phil Amtower, Resource Management Administrator Jim Bresee and Donna Osborn ofthe Christian County HeadIiner. The Commission opened the requests for proposals and qualifications for an appraiser for the Riverside Inn Project. 1. Allied Real Estate & Property Service $ 2,500.00 and have a state certification 2. Residential Commercial Don Martin - No Bid 3. Harrison and Company $ 7,500.00 4. Southwest Valuation $ 5,000 The Commission and Phil Amtower willlook over the proposals and probably make a decision on November 30th, 2009. 9:15 a.m. Opening - Request for Proposal & Qualifications Title Services RE: 1Uverside Inn Project The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Emergency Management Director, Phil Amtower and Donna Osborn of the Christian County Headliner News. The Commission opened the requests for proposals and qualifications for title services for the Riverside Inn Project. , 1. Great American Title Title Search $ 50.00 Closing Fee $ 100.00 Title Commitment $ 50.00 Title Insurance $ 1.50 per thousand Preparation of Warranty Deed $ 50.00 2. David Applebee Title Search No Charge to buyer/County Closing Fee $ 100.00 to buyer/County Title Commitment No charge to buyer/County Title Insurance $ .95 per $ 1,000.00 Preparation of Warranty Deed Included in Closing Fee 3. Ozark Abstract & Title Title Search $ 75.00 Closing Fee $ 75.00 Title Insurance would depend on the amount to be insured The Commission will review the bids and make a decision on November 30th, 2009. 10:00 a.m. Sherry Haverstick Missouri Public Entity Re: Health Benefits Proposal The meetingwas attended by Commission Secretary Julia Maples. The Commission met with Sherrie Haverstick for a presentation of the MOPEB Healthcare Alliance. MOPEB is endorsed by Missouri Association of Counties and many other state and county organizations. They have a three year no rate increase policy. They promote wellness patient care through their various I} programs. 10:45 a.m. Frank Lorenz- 2010 Lease Renewal Agreement for Extension Offices The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. The Commission reviewed the 2010 lease agreement with Frank Lorenz for the Extension's office space. The letter submitted by Frank Lorenz will act as the contract for the 2010 rental agreement. The rent is $ 905.00 per month but it may reduced by 5% if the Commission would pay for the year in advance. The monthly cost would be reduced to $ 859.75 for a total cost forthe year of $ 10,371.00. Motion/Vote - Renew the Annual Lease Agreement for Extension Office Eastern Commissioner Tom Huff made a motion to renew the lease agreement for one year at 5% reduced rate of $ 859.75 per month; $ 10,317.00 for the year. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Authorize Presiding Commissioner Grubaugh to Sign the Lease Agreement Eastern Commissioner Tom Huffmade a motion to authorize Presiding Commissioner Grubaugh to sign the Extension' s office space lease agreement. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 11:00 a.m. Christian County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. The Commission met with County Auditor Sam Yarnell to review the 2010 officeholders budgets. There was discussion about bereavement and holiday hours to be classified as an 8 hour day. 1:30 p.m. Trevor Croley - Mercy Health Plans Re: Employee Health Benefits Proposal The meeting was attended by Commission Secretary Julia Maples. The Commission met with Trevor Croley and Sam Drysdale, Michelle Brown, Debbie Harms, and Crystal Scott from Mercy Health Plan to discuss the County's employee health insurance. Mercy dropped the insurance renewal rate increase from 18.8% to 12.9% to 11%. There was question regarding the Base Plan and the Buy Up Plan. The Commission went with the buy-up plan but also allowing the employees the option of using either plan. , Motion/Vote - Award the County Employee Health Insurance to Mercy Health Plans Eastern Commissioner Tom Huff made a motion to renew the County employee Health Insurance with Mercy Health Plans. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). 2:30p.m. Nixa Special Road District Board Appointments The meeting was attended by Commission Secretary Julia MapIes. The Commission were not prepared to appoint the Nixa Special Road Commissioners at this time and discussed postponing the meeting. Motion/Vote - Nixa Special Road District Commission Appointments Postponed Western Commissioner Bill Barnett made a motion to postpone the appointments for the Nixa Special Road District Commissioners. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 3:00 p.m. Sheriff Joey Kyle Re: Discussion - Budget, Vehicles, and Employees The meeting was attended by Commission Secretary Julia Maples, Captain Brian Cathey and Blanca Mallonee Common 2 Road District Brent Young, Common 1 Road District Allen Moss and Donna Osborn ofthe Christian County Headliner. The Commission met with ChiefBrian Cathey and Blanca Mallonee to discuss the 2010 budget for Law Enforcement. SheriffKyle was unable to attend so the meeting was rescheduled to November 30,2009. No Meetings Scheduled This Week No meetings are scheduled for Monday due to M.A.C. conference in Jefferson City. The courthouse will be closed on Thursday the 26th day ofNovember, 2009 in observance of the Thanksgiving Day Holiday. Signatures f A ,/i (Au., CAA»y,AA.fAJ 345)Grubaugh£Biesiding Com[Nissioner, , November 30,2009 Christian County Commission Convene i Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:30 a.m. on November 30,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill >,-1 -- .-- 6 Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:30 a.m. Bid· Opening- Planning & Zoning Re: Color Copier The meeting was attended by Commission Secretary Cindy Childress, Planning and Zoning Administrator Bob Atchley, Todd Wiesenhan Senior Planner, Jim Bresee Resource Management Administrator, Chelsey Bode from Pearson Kelly and Rick Shirrell of American Business Systems. The Commission opened bids for a color copier for the Planning and Zoning Department from the following companies: 1. American Business Systems Lanier LD525c Copy, Print, and Scan $ 3,819.00 (Fax $ 409.00) black copies .0059.0045 color copies 2. Pearson-Kelly Copystar CS-250ci Digital System $ 5,144.00 fax $ 525.00-- per copy: .0089 black .049 for color 3. Corporate Business Systems $ 3711.00 Optional fax $ 444.00 Option fax tray $ 163.55 .009 bIack copies .06 color copies no minimums. 4. Copy Products Inc. Toshiba e-Studio 28300 Color Copiers $ 5,821.00 (Fax $ 448.00) Konica Minolta Bizhub C280 Color $ 5,765.00 (Fax 607.00) Konica Minolta Bizhub C200 Color $ 3,995.00 (Fax $ 550.00) All three copiers quoted above can be serviced for $0.005 per black print and 40.06 per color print (Includes toner no Paper or Staples) The Commission and the Planning and Zoning Department will review the bids and scheduled the bid decision for Thursday December 3,2009 at 9:00 a.m. 10:00 a.m. Greg Williams- Connell Insurance Re: Insurance Proposal Discussion The meeting was attended by Commission Secretary Cindy Childress and County Auditor Sam Yarnell. The Commission met with Greg Williams of Connell Insurance to discuss the county's insurance proposal. 10:30 a.m. Spencer Jones - Great River Engineering Re: Update on Hwy. CC Project , The meeting was attended by Commission Secretary Cindy Childress, Jim Bresee Resource Management Administrator and Donna Osborn of Christian County Headliner News. The Commission met with Spencer Jones and Kelly Turner of Great River Engineering, Kevin Lowe with Olson and Associates, and Patty Gentrup of Shockey Conslting Services, LLC. The group gave an update to the Commission regarding the CC J and NN Scoping Project. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 2009 In the Christian County Commission of said County, on the 20th day ofNovember 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 100,891.68 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,133.75 ROAD DISTRICTS COMMON ROAD #1 $ 30,135.34 COMMON ROAD #2 • $ 29,569.33 BILLINGS SPECIAL $ 10,471.04 GARRISON SPECIAL $ 2,161.10 OZARK SPECIAL $ 8,464.31 SELMORE SPECIAL $ 3,344.56 S. SPARTA SPECIAL $ 1,020.52 STONESHIRE SPECIAL $ 591.73 11:30 a.m. Terri Goodall - Juvenile Office Re: Budget Study Session The meeting was attended by Commission Secretary Cindy Childress. The Commission met with County Auditor Sam Yarnell and Terri Goodall from the Juvenile Office to discuss the 2010 budget. The Juvenile Office budget which is funded by Taney and Christian County has been approved by Judge Orr. County Auditor Yarnell will review the budget with Judge Orr for possible changes. 1:00 p.m. Bid Decision - Appraiser Services Re: Riverside Inn Project The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Matthews, The Commission and Emergency Management Director, Phil Amtower reviewed the various bids. According to Mr. Amtower, Stipulation # 3 on the bid specs was not applicable to commercial property appraisals. Western Commissioner Barnett had concern and wanted to speak with John Housley prior to making a decision on an appraisal service. The Commission discussed proceeding with selecting an appraiser but it would be contingent upon John Housley's review of paragraph three of the SEMA document. Motion/Vote - Award the Appraisal Service to Southwest Valuation, LLC Eastern Commissioner Tom Huffmade a motion to award the appraisal service for the Riverside Inn Project to Southwest Valuation, LLC for $ 5,000, contingent on approval by County Counselor John Housley. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 1:10 p.m. Bid Decision Title Services Re: Riverside Inn Project The meeting was attended by Commission Secretary Cindy Childress and Treasurer Karen Matthews. The Commission and Emergency Management Director Phil Amtower reviewed the bids for title services for the Riverside Inn Project. David N. Applebee, P.C. was the lowest price with three line items at no charge. Motion/Vote - Award the Title Services For Riverside Inn Project Eastern Commissioner Tom Huffmade a motion to award the title services for the Riverside Inn Project to David N. Applebee, P.C. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1:30 p.m. Jack Swope - Banta Benham Insurance Re: Insurance Proposal Discussion The meeting was attended by Commission Secretary Cindy Childress, County Auditor Sam Yarnell, Sheriff Joey Kyle, Captain Brian Cathey, Recorder Roy Meadows, Treasurer Karen Matthews and Donna Osborn of the Christian County Headliner News. The Commission met with Jack Swope to discuss the County's comprehensive insurance proposal. 2:00 p.m. Sheriff Joey Kyle Re: Budget Study and Position Changes Discussion The meeting was attended by Commissio'n Secretary Cindy Childress, County Auditor Sam Yamell, Blanca Mallonee, Recorder Roy Meadows Treasurer Karen Matthews and Donna Osborn of the Christian County Headliner News. The Commission met with Sheriff Joey Kyle and Captain Brian Cathey to discuss the Sheriff's 2010 budget. SheriffKyle stated that originally there were 7 Sergeants, 3 Corporals and 18 patrol officers. The Sheriff would like to reduce the number of Sergeants to 5, increase the number of Corporals to 6 and reduce the Patrol Officers to 16. The Sheriff's staffwere reduced earlier in the year by two. He would like to keep the current reduced number of employees but move them to different positions and increase the wages ofthe three new Corporals. Roll Call Attendance taken at 2:18: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. Motion/Vote - Change Positions Within the Sheriff's Department Western Commissioner Bill Barnett made a motion to decrease the number of Sergeants to 5, increase the number of Corporals to 6 and decrease the number ofpatrol officers to 16 and to spread the funds to the Corporals. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - 3:00 Reschedule Bid Decision for Comprehensive General Liability Insurance Western Commissioner Bill Barnett made a motion to reschedule the bid decision for the County's comprehensive general liability insurance to December 3,2009 at 10:00 a.m. so that Eastern Commissioner Huff would be present to vote. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Absent). Motion/Vote - Approve the Revised Minutes for November 5, 12, 16, and 19, 2009 Western Commissioner Bill Barnett made a motion to approve the revised minutes for November 5,12,16, and 19,2009. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Signatures €51*14JU J Grubaugh(BrAiding Commilsioner 4. December 03,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on December 3,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking th& minutes. 9:00 a.m. Bid Decision Re: Copier for Planning & Zoning The meeting was attended by Commission Secretary Julia Maples, Planning and Zoning Director Bob Atchley, and Senior Planner Todd Wiesenhan. The Planning and Zoning Department made a recommendation to the Commission that the Lanier LD525C from American Business Systems was the lowest price and the lowest cost on maintenance of all the bids submitted. Motion/Vote - Award the PIanning and Zoning Copier Eastern Commissioner Tom Huffmade a motion to award the copier bid to American Business Systems. The copier is the Lanier LD525c for a total cost of $ 3,819.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bid Decision Re: Comprehensive General Liability Insurance The meeting was attended by Commission Secretary Julia Maples, Greg Williams of Connell Insurance, and Jim Bresee Resource Management Administrator. The Commission reviewed and discussed the insurance proposals. Mr. Williams gave his recommendation to the Commission. Motion/Vote - Award the Comprehensive General Liability Insurance Western Commissioner Bill Barnett made a motion to award the Comprehensive General Liability Insurance to Missouri Rural Insurance. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:15 a.m. EMA Director Phil Amtower Re: Reverse E-911 Software Discussion The meeting was attended by Commission Secretary Julia Maples. The Commission met with Emergency Management Administrator Phil Amtower to discuss the reverse E-911 Software. Mr. Amtower presented to the Commission a reverse E-911 Self-Registration Portal that accommodates cell phone users. The current Reverse E-91 1 does not support cell phones. The initial cost of this software is $ 3,500 for the first year with an annual renewal cost of $ 3,000.00. Motion/Vote - Approve the Reverse E-911 Registration Portal Eastern Commissioner T.om Huff made a motion to accept the proposal from Dialogic Communications Corporation for the Reverse IE-911 Registration Portal for the initial cost of $ 3,500.00 with an annual renewal cost of $ 3,000.00. This will be funded through the Capital Assess account. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Approve the November 30,2009 Revised Minutes Western Commissioner Bill Barnett made a motion to approve the November 30,2009 revised minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1:30 p.m. Christian County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Scott Grider, Jason Stutesman, Travis Aldridge, Rick Maggard, Alan Day, Richard Teague and Danny Hursh. The Commission met with County Auditor Sam Yarnell and Terri Goodall from Juvenile Office to review the Juvenile budget. The Commission and the Auditor also reviewed various budgets. 2:00 p.m. David Faucett & Diane May - SW MO. Council of Governments Re: Hazardous Mitigation Plan Update (2nd Floor Courtroom) The meeting was attended by Commissioners: John Grubaugh, Bill Barnett, and Tom Huff, Commission Secretary JuIia MapIes, Todd Wiesenhan, Jimmy Sebree Fire Chief and Ranee Duffy ofthe Nixa Fire Protection District, Danny Clinton E-911, Bill Wheeler Superintendent of Chadwick, Jerry Mitchell of Garrison Special Road District, Phil Amtower Emergency Management Administrator, Linda Barger of Emergency Management, Paul Fjordbak and Lance Davies ofNixa Schools, Sharon Whitehill Gray, Nixa Chamber of Commerce Director, Kevin Patterson Ozark School District, Kevin Mayes, Police Officer of Ozark Schools, Steve Bierman of OTC, Planning and Zoning Administrator Bob Atchley and Todd Wiesenhan Senior Planner, Danny Garbee ofthe Billings Special Road District, Clint Ellingsworth, Mayor ofthe City Highlandville, Doug Colvin ofthe City of Nixa, Valerie Carr and Cara Jones ofthe City of Ozark, Donna Osborn of the Christian County Headliner News. The Commission met with David Faucett and Diane May Director of the SW Missouri to review the 2010 Hazardous Mitigation Plan. Ms. May stated that this is the official kick offmeeting for the 2010 Hazard Mitigation Plan. This plan is designed to take action to reduce damages in the future and must be updated every 5 years for FEMA. The plan that wilI be completed in 2010 will cover the County for the next five years for all participants. 7:00 p.m. David Faucett & Diane May - SW MO. Council of Governments Re: Hazardous Mitigation Plan Update 2nd Meeting The meeting was attended by Presiding Commissioner John Grubaugh, Lou LapagIia, Frankie Danderson of the Highlandville Fire Department and Todd Wiesenhan Senior Planner for the Planning and Zoning Department. Mr. David Faucett and Ms. Diane May gave a presentation of the 2010 Hazardous Mitigation Plan. This meeting was available for those who were not available for the afternoon meeting with the County Commission. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN October 2009 Term, In the Christian County Commission of said County, on the 3rd day of December 2009, the following, among other proceedings were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 100,000.00, from the Building Bond Fund to the following: C.O.L.E. (Leaving a balance of$ 0.00) Signatures C._ *0123(XAA XA/ J®# Grubaughensiding Commis ner December 07,2009 Christian County Commission Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on December 7,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Glen Pace, Human Resource Consultant Re: Employee Manual Policy Revisions The meeting was attended by Jim Bresee Resource Management Administrator, Brent Young Supervisor of the Common 2 Road District and Scott Grider. Western District Commissioner Barnett and Eastern Commissioner Huffsaid that the meeting with Glen Pace to review the employee policy manual would need to be rescheduled to 1:30 p.m. Roll CalI Attendance taken at 9:05: John Grubaugh, Absent: BilI Barnett, Present: Tom Huff, Present. Motion/Vote - 9:05 Meeting With Glen Pace Rescheduled Eastern Commissioner Tom Huffmade a motion to reschedule the 9:00 a.m. meeting to 1:30 p.m. due to other circumstances. Bill Barnett seconded the motion. The motion passed by vote: Jolm Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). t Roll Call Attendance taken at 10:00: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 10:00 a.m. Health Department Agreement Re: Public Health Emergency Planning & Preparedness The meeting was attended by Commission Secretary Cindy Childress and Jim Bresee Resource Management Administrator. The Commission reviewed the Public Health Emergency Planning and Preparedness Agreement between the Health Department and the Emergency 911. This agreement provides funding from the Health 3 Department to Emergency Management for services provided. Motion/Vote - Proceed With the Public Health Emergency Planning and Preparedness Agreement Eastern Commissioner Tom Huff made a motion to proceed with the Public Health Emergency Planning and Preparedness Agreement between the Health Department and the Emergency 911. This agreement is retroactive to August 10, 2009 and extends to August 9th, 2010. Bill Barnett seconded the motion. The motion passed by vote: Tom Huff (Yes), John Grubaugh (Yes), Bill Barnett (Yes). Presiding Commissioner John Grubaugh signed the agreement and it was attested by County Clerk Kay Brown. Motion/Vote + 10:30 a.m. Approve the December 3,2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the December 3,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Roll Call Attendance taken at 1:25: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. 1:30 p.m. Rescheduled Meeting With Glenn Pace, Human Resource Consultant Re: Employee Policy Manual Revisions The meeting was attended by Commission Secretary Cindy Childress, Sheriff Joey Kyle, Recorder Roy Meadows, Brent Young Supervisor of Common 2 Road District and Scott Grider and Richard Teague. 3 County Auditor Sam Yamell joined the meeting later. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with Glenn Pace Human Resource Consultant to review the county employee manual for revisions. The current holiday pay/comp time is based on the employee's hourly shifts. Those present for the meeting were in agreement that holiday comp hours should be taken as a full day not used in hourly increments. There was also discussion that the - holiday comp time should be used within a ninety day period. There was discussion about updating the travel policy in conjunction with the meal reimbursement. There was also discussion about the bereavement policy. Recorder Roy Meadows suggested that the shift supervisor and or officeholder would know the relationship of the deceased to an employee to account for bereavement time. Mr. Pace said that he will revise these sections and will meet with the Commission on Monday, the 14th day of December at 1:30 p.m. Signatures 2111., .B% »U.*D J@A Grubauiding Mmil*sioner December 31, 2009 Crl Christian County Commission Convene : Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on December 31,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. City of Fremont Hills Re: Renew Agreement for Building Inspections The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Danny Garbee Secretary ofthe Billings Special Road District. The Commission reviewed the intergovernmental agreement to provide building inspections for the City of Fremont Hills. This agreement authorizes the County to provide building inspection services for the City of Fremont Hills beginning 12/31/2009 and ending 12/31/2010. Motion/Vote - Renew Intergovernmental Agreement With City of Fremont Hills Eastern Commissioner Tom Huff made a motion to renew the intergovernmental agreement authorizing Christian County to provide building inspections for the City of Fremont Hills. The Commission signed the document and attested by County Clerk Kay Brown. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:15 a.m. Danny Garbee Secretary of the Billings Special Road District Re: Tax Le*y Petition · Discussion The meeting was attended by Commission Secretary Julia Maples, Chris Cluck of the Christian County Headliner News. The Commission met with Danny Garbee, Secretary ofthe Billings Special Road District to discuss placing a tax levy for the district on the 2010 April ballot. According to 137.565 RSMo, ten or more voters residing in any special road district in any county of this state may petition the County Commission to place a tax levy on the ballot. The levy can not exceed 35 cents on $ 100.00 assessed valuation for a specific number of years. Mr..Garbee obtained a petition of 11 certified voter signature and presented it to the Commission. Motion/Vote - Place the Billings Special Road District Levy on the 2010 April Ballot Western Commissioner Bill Barnett made a motion to place the Billings Special Road District levy on the 2010 April ballot. This is a 35 cent levy that will expire in four years. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 9:30 a.m. Budget Hearing Re: Adopt 2010 Budget The meeting was attended by Commission Secretary Julia Maples, Recorder Roy Meadows, Jim Bresee' Resource Management Administrator, Treasurer Karen Matthews and Chris Cluck Christian County Headliner News. The Commission stated that the budget was laid down for the required time stated in the Missouri State Statutes. There have been some changes to the budget from when it was laid down. It was brought to the Auditor's attention after the budget was completed that the county would be receiving funds for the following grant funds: $ 123,100.00 for the Homeless grant and $ 900,000.00 for the CC/J/NN road scoping grant. These changes are indicated on pages 1,3 and 18 ofthe County's 2010 budget. The E-911 will have start-up funds that will be reimbursed to the County plus a 5% administrative fee. These changes are indicated on pages 24 and 28 of the budget. There was also changes made for the consolidation of the courts which are shown on page 49 ofthe budget. The 2009 budget numbers will change after the books are closed. Motion/Vote - Adopt the 2010 County Budget Eastern Commissioner Tom Huffmade a motion to adopt the 2010 County Budget pending final numbers. -T in any special road district in any county of this state may petition the County Commission to place a tax levy on the ballot. The levy can not exceed 35 cents on $ 100.00 assessed valuation for a specific number of years. Mr. Garbee obtained a petition of 11 certified voter signature and presented it to the Commission. Motion/Vote - Place the Billings Special Road District Levy on the 2010 ApriI Ballot Western Commissioner Bill Barnett made a motion to place the Billings Special Road District levy on the 2010 April ballot. This is a 35 cent levy that will expire in four years. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:30 a.m. Budget Hearing Re: Adopt 2010 Budget The meeting was attended by Commission Secretary Julia Maples, Recorder Roy Meadows, Jim Bresee Resource Management Administrator, Treasurer Karen Matthews and Chris Cluck Christian County Headliner News. The Commission stated-th