4 1-1 tf Christian County Commission , April 18, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:45 a.m. on April 18,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:45 a.m. Approve April 14th, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the April 14th minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes). Tom Huff (Absent). 8:50 a.m. Sign Contract - Simplex Grinnell Re: Jail Backflow & Sprinkler System The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Captain Brian Gillman to sign the agreement with Simplex Grinnell for the jail backfiow and sprinkler system. These repairs are a result of the inspection. Backflow Flush $ 250.00 Sprinkler head repairs $ 2,000.00 Motion/Vote - Approve the SimplexGrinnell Agreement for Jail Repairs Western Commissioner Bill Barnett made a motion to approve the agreement with SimplexGrinnell for jail repairs for the backflow flush and and the sprinkler heads. Lou Lapagtia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 11:00 a.m. Trevor Croley & Cox Health Plans Re: Quarterly Review The meeting was attended by Commission Secretary Julia Maples Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met withTrevor Croley and Aubree Gray of Cox Health Plans for a quarterly review ofthe County employee health claims. 2:00 p.m. Citizen Tim Maples Re: Standards for Storage Buildings Discussion The meeting was attended by Commission Secretary Julia MapIes, Linda and Dan Tourville, owners of D&L Storage, Tim Maples, owner of East Side Storage, Joe and Jane Sanders owners of A Best Storage, and Todd Wiesehan Planning and Zoning Administrator. Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett and Todd Wiesehan the Administrator of Planning and Zoning met Tim Maples the owner of the East Side Storage, to discuss standards for storage buildings. It is not economically feasible for the owners to pave the parking and roads within the storage building units. Presiding Commissioner Lou Lapaglia said that there were eight or nine meetings throughout the county to give the citizens the opportunity to voice their opinions ofadopting traditional zoning. The County adopted traditional zoning ten months ago. April 18,2011 1 ill Linda Tourville expressed her concerns for requiring all storage unit facilities to have paved parking. She said that she could not afford it. Western Commissioner Bill Barnett asked if there was something in place to allow these folks to continue their business. Presiding Commissioner Lou Lapaglia suggested they present it again to the Planning and Zoning Commission for a decision. CERTIFICATION OF THE 2011 APRIL GENERAL MUNICIPAL ELECTION I, Kay Brown, Clerk of the County Commission, do hereby this a true and abcurate copy of the 2011 April General Municipal Election Returns. CHRISTIAN COUNTY AMBULANCE NON-ELECTION 1 DIRECTOR - 3 YEAR TERM IVAN C. ALLEN - DISTRICT #2 2011 -- 2014 CHRISTIAN COUNTY AMBULANCE 1 DIRECTOR - 3 YEAR TERM KEVIN KELLEY 2011-2014 CHRISTIAN COUNTY PUBLIC WATER SUPPLY DISTRICT#1 2 DIRECTORS- 3 YEAR TERM JOHN ESSICK 19 Votes Received JEFF WALTERS 9 Votes Received JOHN HAWKS (ineligible) 15 Votes Received Nixa R-2 Reorganized School District NON-ELECTION 3 DIRECTORS -3 YEAR TERM LINDA DAUGHTERY SCOTT G. MCDONALD BRENT DUNN Snolane R-VIT School District 3 DIRECTORS - 3 YEAR TERM DWAYNE BRADFORD 184 Votes Received CLAYTON COOPER 169 Votes Received ELLIO'IT LIABRATrEN 136 Votes Received JOSH TATE 187 Votes Received Billings It-IV School District 3 DIRECTORS - 3 YEAR TERM April 18, 2011 . KARLEY REEVES 138 Votes Received HOLLYFENDER 119 Votes Received SAM SCHAUMANN 139Votes Received SCOTT CHASTAIN 130 Votes Received KURT HARTER 161 Votes Received LAURABRADLEY 131 Votes Received Chadwick R-1 School District NON-ELECTION 3 DIRECTORS - 3 YEAR TERM DAN GARDNER KYLE PURDOME ROGER REKATE Clever R-V School District 3 DIRECTORS - 3 YEAR TERM AVERY W. CROW 107 Votes Received DARIN THRASHER 109 Votes Received MARLA SHULER 124 Votes Received KEVIN JOHNSON 116 Votes Received AARON FRANCO 63 Votes Received Republic R-III School District 3 DIRECTORS -3 YEAR TERM STANLEY K. COGGIN 9 Votes Received KEVIN MOORE 11 Votes Received STEPHANIE FLETCHER 15 Votes Received MARK CRAIGHEAD 4 Votes Received LEO CLANTON 30 Votes Received DENNY LAWSON 23 Votes Received DAVID M. KELLET 3 Votes Received CHARLIE JOHNSON 8 Votes Received ED CANTRELL 22 Votes Received Ava R-I School District Cat polls in Douglas Countv- absentee 0) 3 DIRECTORS -3 YEAR TERM RANDY SPURLOCK 0 Votes Received JEFFORY DAVIS 0 Votes Received MANDICARR 0 Votes Received RON WALLACE 0 Votes Received MARSHA ABORN 0 Votes Received Logan-Rogersville R-VITI School District 3 DIRECTORS - 3 YEAR TERM COLLEEN STONE G. BURLIN HEFLEY TIM FELTON April 18,2011 W Fordland R-III School District (at Dolls in Webster Countv- absentee 01 3 DIRECTORS - 3 YEAR TERM DAN FARNSWORTH 4 Votes Received JOHN COLLUP 5 Votes Received JIM KELTNER 5 Votes Received SHAWN WILLIAMS 7 Voies Received TINA THOMASON 2 Votes Received Bradlewille R-1 School District fat Dolls in Tanev Countv- absentee 01 3 DIRECTORS- 3 YEAR TERM NATHAN D. EASLEY 0 Votes Received ROBERTTAYLOR 7 Votes Received RODNEY SWIFT 5 Votes Received GREGGJOHNSON 8 Votes Received REX CLEMANS 7 Votes Received Ozark R-VI School District 3 DIRECTORS - 3 YEAR TERM LAURA JOHNSON 1739 Votes Received KIMBERLY MADDOX 979 Votes Received TOM BASS 1333 Votes Received BOB BURGESS 1441 Votes Received RYAN MADDOX 505 Votes Received OUESTION Shall Ozark Reorganized School District No. 6 of Christian County, Missouri, incur indebtedness and issue its general obligation bonds in the amount of$ 6,500,000 for the purpose of constructing a vocational transportation facility, constructing a vocational agricultural facility, repairing, renovating and improving existing school buildings and facilities and furnishing and equipping the same and acquiring school facilities in order to refinance lease purchase obligations? YES 1763 Votes Received 68.49% NO 811 Votes Received 31.51% Ifthis proposition is approved, the adjusted debt service property tax levy of the District is estimated to remain unchanged at $0.8808 per one hundred dollars of assessed valuation ofreal and personal property. Sparta R-III School District NON-ELECTION 3 DIRECTORS - 3 YEAR TERM DANNY RAINS KEITH ROLLER CLAY LOVELAND Marionville R-9 School District 3 DIRECTORS - 3 YEAR TERM KEVIN BLANE INMON 0 Votes Received JACQUIE MAIS 0 Votes Received CHRIS MURPHY 0 Votes Received MATT SCHMIDT 0 Votes Received April 18, 2011 4 KAY KERANS 0 Votes Received Citv of Ozark MAYOR BRADLEY ALAN JACKSON 766 Votes Received SHANE NELSON 866 Votes Received ALDERMAN- WARD 1-2 YEAR TERM CHRIS SNYDER 325 Votes Received ALDERMAN- WARD H- 2 YEAR TERM RICK GARDNER 533 Votes Received ALDERMAN- WARD III - 2 YEAR TERM JAMES J. HAIK III 447 Votes Received QUESTION Shall the City of Ozark, Missouri be authorized to extend the termination provisions related to 3/8 of 1% of its local parks and storm water control sales tax until the two existing financing issues (or refinancing of the two existing financing issues) of the original costs to acquire, construct, furnish and equip tile community center and parks have been paid in full? YES 1085 Votes Received NO 539 Votes Received CITY OF HIGHLANDVILLE MAYOR CLINT O. ELLINGSWORTH 67 Votes Received ALDERMAN- WARD 1-2 YEAR TERM SHARON GUTLOVICS 35 Votes Received ALDERMAN- WARD II FOR 2 YEAR TERM CHARLIE WHEELER 28 Votes Received CITY OF CLEVER ALDERMAN- EAST WARD - 2 YEAR TERM JAREDD KING 29 Votes Received ALDERMAN- WEST WARD -2 YEAR TERM CHRIS MONTGOMERY 35 Votes Received CITY OF SPARTA MAYOR MIKE YOUNKER 145 Votes Received JOYA CAVE 152 Votes Received ALDERMAN- WARD 1-2 YEAR TERM RAYMOND HAMPTON 60 Votes Received April 18,2011 5 DOREEN CAGLE 16 Votes Received ADAM STRUBLE 64 Votes Received ALDERMAN- WARD lI - 2 YEAR TERM VIRGINIA THOMPSON 100 Votes Received STEPHEN OTTEN 59 Votes Received CITY OF BILLINGS WARD I ALDERMAN ALDERMAN- WARD 1-2 YEAR TERM JACKIE VANZANDT, SR. 37 Votes Received WARD II ALDERMAN ALDERMAN- WARD lI - 2 YEAR TERM JOANN MCGEHEE 29 Votes Received WARD III ALDERMAN ALDERMAN- WARD m - 2 YEAR TERM ANDY DICKISON 1 1 Votes Received MELANIE MONROE 20 Votes Received CITY OF NIXA MAYOR-3 YEAR TERM SAM CLIFTON 587 Votes Received MUNCIPAL JUDGE GEORGE M. JOHNSON 576 Votes Received COUNCIL MEMBERS DISTRICT I ONE - 3 YEAR TERM ONE- 1 YEAR TERM TOM MAHER 222 Votes Received KEVIN MUELLER 190 Votes Received ANDY ELLIS 192 Votes Received COUNCIL MEMBERS DISTRICT II ONE-2 YEARTERM ONE-IYEARTERM ARON PETERSON 111 Votes Received STEVEN L. TALLAKSEN 93 Votes Received CHRISTOPHER SOULIERE ' 40 Votes Received BRIAN E. HAYES 62 Votes Received COUNCIL MEMBERS DISTRICT III ONE-3 YEARTERM ONE - 2 YEAR TERM - BRIAN STEELE 313 Votes Received DARLENE GRAHAM 77 Votes Received CITY OF REPUBLIC COUNCILMAN WARD 4 2 Year Term DANIEL HARTER 8 Votes Received April 18,2011 6 1 CITY OF FREMONT HILLS WARD I ALDERMAN * 2 Year Term ROGER SEYLER 24 Votes Received WARD II ALDERMAN 2 Year Term LUKE DAVIS 32 Votes Received WARD III ALDERMAN 2 Year Term GENE NELSON 16 Votes Recpived VILLAGE OF SADDLEBROOKE BOARD OF TRUSTEES 3 TRUSTEES - 2 YEAR TERM CAROL GAINES 65 Votes Received RICHARD BAKER 25 Votes Received SEAN PREWI'IT 64 Votes Received JERRY SEARS 45 Votes Received VILLAGE OF SADDLEBROOKE BOARD OF TRUSTEES TWO TRUSTEES 1 YEAR TERM PATBAKER 18 Votes Received GARY FRANKLIN 56 Votes Received GARY RIESS 53 Votes Received PROPOSITION Shall the Village of Saddlebrooke impose a city sales tax of one percent? YES 68 Votes Received NO 1 Votes Received BROOKLINE FIRE PROTECTION DISTRICT NON-ELECTION 1 DIRECTOR- 6 YEAR TERM LARRY KELLER 2011-2017 NIXA FIRE PROTECTION DISTRICT NON-ELECTION 1 DIRECTOR -6 YEAR TERM DAVID S. JORDAN 2011-2017 OZARK FIRE PROTECTION DISTRICT NON-ELECTION 2 DIRECTORS - 6 YEAR TERM April 18, 2011 7 7/4 S $ 4 f. LLOYD DALE BITTLE 2011-2017 JAY E. JOHNSON 2011-2017 1 DIRECTOR- 2 YEAR TERMPres issioner . May 05, 2011 3 1 14 Christian County Commission May 12, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. on May 12, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. ChiefDeputy Norma Ryan is taking the minutes. Motion/Vote - 8:55 a.m. Approve the May 5th, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the May 5, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:00 a.m. Common 1 and Common 2 Bid Opening Re: Paint Striping of County Roads The meeting was attended by Commission Secretary Julia Maples and Common 2 Supervisor Brent Young and Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened bids for paint striping for Common 1 and Common 2 Road Districts from the following company: Bishop Construction bid .15 per foot. Motion/Vote - Accept bid for striping roads Western Commissioner Bilt Barnett made a motion to accept the bid from Bishop Construction for striping roads at .15 per foot. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - 9:15 a.m. Board of Adjustments Appointment Western Commissioner Bili Barnett made a motion to appoint Roy Matthews to the County Board of Adjustments. He replaces Tom Rogers. The term expires May 1,2015. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - 9:20 a.m. Building Code Commission Appointment Western Commissioner Bill Barnett made a motion to Appoint Tom Maher to the County Building Code Commission. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). He is finishing the term of Sam Clifton who resigned. His term will expire September 1,2011. 9:30 a.m. Bid decision - Sheriff department for officers equipment. The meeting was attended by Commission secretary Julia Maples and ChiefDeputy Brian Cathey. Chief Cathey recommends taking the bids from both locations for equipment, using the local vendor first. The vendors are EDI pius and Kelleys Police. May 12, 2011 1 Motion/Vote - 9:30 a.m. Bid decision-Officers equipment for Sheriff Department. Western Commissioner Bill Barnett made a motion to accept bid from both vendors, EDI and Kellys 1 Police. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Tom Huff (Absent). They will use both vendors depending on price and availability. 10:30 a.m. County Commission and Elected Officials Re: Employee Manual Review and Comp Time Discussion The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Payroll Clerk Tom Lawson, Recorder Kelly Hail, (2 Road Supervisor Brent Young, Auditor Sam Yarnell, Chief Deputy Collector Cindi Carey, Assessor David Stokely, Linda Barger, ChiefDeputy Brian Cathey, Building Inspector Supervisor Bob Barnhart, Cl Road Supervisor David Hammons, Treasurer Karen Matthews, Glenn Pace. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with the elected officials to discuss the revised employee manual and discuss comp time. Excess comp time wilt be deducted from each department beginning with the 2012 budget. The manual will become effective on May 26,201 1. Glen Pace and the Commission are starting a matrix for the county and a three year business plan. Julia will prepare a manual for every department. Each elected official will make copies for each employee to sign for and return old copies to the commission. She will e-mail a copy to each office. Thanks to Tom Lawson, Sam Yarnell, Karen Matthews, Kristy Hirsch, Julia Maples, Glen Pace for all assistance in getting the manual together. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN April Term, 2011 In the Christian County Commission ofsaid County, on the 6th, day of May 2011, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$ 237,580.18 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 73,602.34 COMMONROAD#2 $ 72,200.62 BILLINGS SPECIAL $ 25,587.38 GARRISON SPECIAL $ 5,274.28 OZARK SPECIAL $ 20,669.48 SELMORE SPECIAL $ 8,172.76 S. SPARTA SPECIAL $ 2,494.59 STONESHIRE SPECIAL $1,449.24 CITIES CITY OF BILLINGS $ 2,827.20 CITY OF CLEVER $ 1,686.82 CITY OF FREMONT HILLS $ 855.29 CITY OF NIXA $ 10,453.53 CITY OF OZARK $ 11,047.48 May 12, 2011 2 4 4 22, 40, r) 1. CITY OF SPARTA $ 1,259.17 3:30 p.m. Tim Hamilton of Pond Creek Design Re: Update on HVAC Project The meeting was attended by Commission Secretary Julia Maples, Planning & Zoning Administrator Todd Wiesehan, Fred Matthews and Donna Osborn, Christian County Headliner. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Tim Hamilton of Pond Creek Design for an update on the historic Courthouse HVAC project. Mr. Hamilton summarized the issues. He met with Randy Long regarding 13 seer opposed to 15 seer. Mr. Hamilton met with Empire regarding rebates. They are going to give a rebate level according to usage. We will get $4000 versus $20000 in rebates. Randy Long is meeting with Empire to get an increase in rebates. Mr. Lapaglia will let the 13 seer ride instead of 15. Tim and Randy will figure how to get the extra two rooms in the budget. The ducts are blocking lights and fans from moving so Long's Refrigeration will get the electrician in to fix these areas. There is an insulation issue on the third floor assessor office. Before any payments are made, Tim will personally inspect all offices for installations electricity, movement of duet work and anything done. Lou wants advised on rebate, and two rooms left out by next Thursday from Tim. The job should be finished in approximately 3 weeks. Signpfres - ¢7 issioner May 12, 201 1 Christian County Commission May 16, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:50 a.m. on May 16, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:50 a.m. Approve the May 12, 2011 minutes Western Commissioner Bill Barnett made a motion to approve the minutes ofMay 12, 2011. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - 9:55 a.m. Recorder On-Line Service Agreement Signing Western Commissioner Bill Barnett made a motion to approve and sign a one year on-line service agreement with American Research Unlimited Inc. for $ 300.00 per month. This agreement shall commence on May 3,2011 and shall continue through May 3,2012. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. The meeting was attended by Commission Secretary Julia Maples, Recorder Kelly Hall, Bethany Kehtenbrink of Bates and Associates, Brian Orr of Toth and Associates, Inc., Andrew Wells of Dake/Wells Architecture, Spencer Jones of Great River Associates, Brad Erwin of Paragon Architecture, Steve Davis and Rick Freeman of HMN Architects, Brad Kieht of DLR Group, Leroy Winkle of L.J. Hart and Company, John Torgerson of Torgerson/ Ragsdale Architects, LLC and Donna Osborn from the Christian County Headliner News. 10:00 a.m. Public Building Corp. - RFQ Opening Re: Architectural Services for expansion of Judicial Facility The meeting was attended by Commission Secretaty Julia Maples, Recorder Kelly Hall, Bethany Kehlenbrink ofBates and Associates, Brian Orr ofToth and Associates, Inc., Andrew Wells of Dake/Wells Architecture, Spencer Jones of Great River Associates, Brad Erwin of Paragon Architecture, Steve Davis and Rick Freeman of HMN Architects, Brad Kiehl ofDLR Group, Leroy Winkle of L.J. Hart and Company, John Torgerson ofTorgerson/Ragsdale Architects, LLC and Donna Osborn of the Christian County Headliner News. The meeting was called to order by Bob Massengale, President ofthe Public Buitding Corporation. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Dick Bartow and the following Public Building Corporation Board Members: Bob Massengale, Eric Peterson, Ken Fitzpatrick, John Mitchum, Phil Short to open statements of qualifications and proposals for the Judicial Facility from the following Architectural Firms: Torgerson Ragsdale Architects, L.L.C. Paragon Architecture, Inc -Treanor Architects HMN Architects, Inc. Bates and Associates Architects, Dake/Wells Architects, Representatives from each company were given the opportunity to address the County Commission and the Public Building Corporation oftheir unique experience and qualifications they would bring to the project. May 16,2011 1 1 4 0 T All of the firms would contract with other architectural firms that specialize in jail construction. 2:00 p.m. John Housley - County Counselor Re: Riverdowns West Neighborhood Improvement district petition. The meeting was attended by Commission Secretary Julia Maples, Chad Zickefoose, Todd Wiesehan, Tara Muck ofthe Springfield Newsleader, Collector Ted Nichols, Assessor David Stokely,and home owner Doug Twigger. Presiding Commissioner Lou Lapaglia and Western Commissioner Bilt Barnett met with County Counselor John Housley to review the petition of the Riverdowns West Neighborhood Improvement District Mr. Zickefoose said that with the help ofMr. Elliff 61 of the 70 lots signed the petition which accounts for over 90% homeowner approval. County Counselor John Housley reviewed the petition and the signatures and the surveyor from the Title Company 25.6 acres Carson Elliffprepared a certification for the County Clerk which satisfy the statutory requirements. The proposed order has been prepared for the Commission and the most recent cost estimate is $ 765,000.00. At the proper time, the County Commission is responsible for going out for bid to construct the new sewer. The County Commission will pick the contractor because they are the bond holder not the home owners. Mr. Zickefoose said the this sewer system is a one source product. Collector Ted Nichols asked if there wasn't enough money to pay the NID, due to a homeowner that is delinquent on payment, how would the bill be paid. Carson Elliff stated that is why there will always be a 10% reserve fund for those situation but it in the end it is the county obligation. The County could also file a mechanic's lean if the property were to sell. Carson Elliffsaid that it will not be finished this year and will not show up on the tax books until the project is completed. Motion/Vote - Approve the Riverdowns Sewer Project Bonds Western Commissioner Bill Barnett made a motion to approve the River Downs West Neighborhood Improvement District. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Court Order - 05-18-11-01 - Court Orders through. Order 05-18-11-1 DETERMINING THE ADVISABILITY OF THE RIVER DOWNS WEST NEIGHBORHOOD IMPROVEMENT DISTRICT; ORDERING THE CREATION OF THE RIVER DOWNS WEST NEIGHBORHOOD IMPROVEMENT DISTRICT AND ORDERING THAT PRELIMINARY PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS BE MADE WHEREAS, Christian County, Missouri (the "County") is authorized in accordance with the Constitution and statutes of the State of Missouri, upon receipt of a proper petition signed by the owners of record of at least two-thirds by area of all real property located within such proposed district, to order that neighborhood improvement districts be formed; and WHEREAS, a proper petition for the establishment of the River Downs West Neighborhood Improvement District (the 'District") has been filed with the County Clerk of Christian County setting forth certain conditions and terms regarding the formation, operation and funding of the District. NOW, THEREFORE, BE IT ORDERED BY THE COUNTY COMMISSION OF THE COUNTY OF CHRISTIAN, MISSOURI, AS FOLLOWS: Section 1. Findings. May 16,2011 . 'f (a) The petition filed with the County Clerk of Christian County for the establishment of the 'River Downs West Neighborhood Improvement District" (the "Districf) is in proper form and is signed by the owners of record of at least two-thirds by area of all real property located within the District and the terms an d provisions contained therein are approved. (b) The project name ofthe improvements to be made within the District is: 'River Downs West Neighborhood Improvement District Project" (the "Improvements"). (c) The general nature of the Improvements is as follows: Certain improvements as described on Exhibit A attached hereto. The proposed location of the Improvements is the real property described on Exhibit B attached hereto. During the term of any obligation issued to finance the construction of the Improvements, the County will contract with the Association as described in Subparagraph (g) below for the maintenance of the Improvements. (d) The estimated cost of the Improvements is $ 765,000. (e) The boundaries of the District to be constituted and assessed are as described in Exhibit B attached hereto and incorporated herein by reference. (D The owner(s) of each parcel of real estate will be assessed equally for their pro rata share of the total amount of improvement, or by any other reasonable assessment plan determined by the County Commissioners of the County of Christian, Missouri. The assessment will be payable over a period of 20 years, provided, however, that Parcel 11 described in Exhibit "B' shall not be assessed for any share of the costs of the Improvements. (g) The River Downs West Homeowners Association, Inc., (the "Association") will contract (the 'Contracr) with the County to permit the association to operate and maintain the proposed Improvements and permit the Association to charge and collect all applicable user and impact fees. In addition, the Association will be permitted pursuant to the contract to charge and collect connection fees if any users located outside of the District tap into or hook-up to the Improvements for sewer collection and treatment. Such connection fee shall be equal to an amount assessed against each of the tracts in the District for the costs of the Improvements. Any connection fees will be remitted to the County to be used to prepay or redeem any general obligation bonds issued on behalf of the District. (h) The Improvements are determined to be advisable and the District should be established and preliminary plans and specifications for the Improvements should be made. (i) During the term of any obligations issued to finance the construction of the Improvements, the County shall charge an additional 5% of the total annual payments of the principal and interest due on obligations issued to finance the costs of the Improvements for costs of administration and fees due to the Christian County Cotlector. (k)The proposed method of assessment shall include the following monthly provisions for the annual assessment of maintenance costs of the Improvements in each year before and after the bonds issued for the original improvements are paid in fult The owner(s) of each parcel shall be annually assessed by the County for the actual costs of maintenance which are estimated to be initially approximately$ 40.00 monthly per parcel. All such amounts collected by the County pursuant to this subparagraph shall be paid to the District for maintenance of the Improvements according to the Contract. Section 2. Establishment of the District. The County Commission of the County hereby establishes the District pursuant to Section 67.453 to 67.475 of the Revised Statutes of Missouri, as amended. Section 3. Final Cost of the Improvements. The final cost of the Improvements will be assessed against the real property within the District and the amount of General obligation bonds issued therefore shall not, without a new petition and public hearing, exceed the estimated cost of such Improvements by more than 25%. No assessment will be assessed against the real property within the District until att approvals necessary for the commencement of the construction of the Improvements have been received by the County from the Department of Natural Resources of the State of Missouri. Section 4. Right-of-way. It is understood that unless all owners of the parcets in the District grant or otherwise transfer all necessary right-of-ways to the County, without charge, the County has no duty or obligation to approve the plans and specifications, to authorize the construction of the Improvements, or to seek financing for the costs of the Improvements. May 16,2011 3 1 .1 K 7. Section 5. Approval of Project. The County shall have no duty or be required to issue either temporary notes or general obligation bonds to finance the costs of the Improvements until the County has received adequate assurances from the Department of Natural Resources of the State of Missouri that it will issue appropriate construction permits and other approvals for the Improvements if constructed as described in Exhibit A. Section 6. Transfer of Property. The County shall have no duty or be required to issue either temporal'y notes or general obligation bonds to finance the costs of the Improvements (1) prior to the existing sewer treatment facilities and related easements located in the District being deeded to the County, and (2) the County is provided with assurances that the River Downs West Home Owners Association, Inc. will (a) contract with the County guaranteeing the construction of the Improvements in accordance with the plans and specifications approved by the County, and (b) operate the completed Improvements until the general obligation bonds are paid in full. Section 7. Order that Preliminary Plans and Specifications be Made. The County Commission of the County hereby orders that preliminary plans and specifications for the Improvements be made and filed with the Count Clerk of the County. APPROVED this the 16th day of May, 2011. BE IT FURTHER ORDERED that this document shall become effective upon its approvaL SO ORDERED this 16th day of May, 2011, in the County of Christian, State of Missouri. Christian County Commission Lou Lapaglia, Presiding Commissioner Tom Huff, Eastern District Commissioner- Absent Bill Barnett, Western District Commissioner Attest Kay Brown, Christian County Clerk Approved as to form: John Houstey, Christian County Counselor Sign,20res - Low[-aidPresihg Ly' 6 Dommissioner May 16,2011 4 1 N Christian County Commission May 19, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. on May 19,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.Chief Deputy Clerk Norma Ryan is taking the minutes. Motion/Vote - 8:55 a.m. Approve the May 16, 2011 minutes Western Commissioner Bill Barnett made a motion to approve the May 16, 2011 minutes. Lou Lapagtia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Closed Session Western Commissioner Bill Barnett made a motion to go into Closed Session at 9:00 a.m. to discuss R.S.Mo.610.021(2) Leasing, purchase or sale of reat estate where public knowledge might adversely affect the amount paid in the transaction. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Reconvene From Closed Session Western Commissioner Bill Barnett made a motion to end Closed Session and reconvene in Open Session at 9:05 a.m.. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - Sign the contract between the County and the FenIey's. Western Commissioner Bill Barnett made a motion to sign the contract on 252 Prock Circle with the county and the Fenley's. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). The contract was signed between the commissioners and the Fentey's. Sam Yamell will sign the contract on Monday and Julia Maples will notarize. 9:05 a.m. Kay Brown County Clerk - Re. Precinct Report The meeting was postponed and will need to be rescheduled. 9:10 a.m. Judicial Facility Maintenance Re: Employee Beverly MeManus The meeting was attended by Commission Secretary Julia Maples. The commission discussed hiring Beverly McManus for the Judicial facility maintenance to replace Jackie Weeks. She will start May 26,2011. Motion/Vote - Hire Beverly MeManus to replace Jackie Weeks. Western Commissioner Bill Barnett made a motion to hire Beverly MeManus to replace Jackie Weeks at a rate of $ 10.00 per hr. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). May 19,2011 1 4 1 9:15 a.m. Right of Way - Common 2 road district Re: Rosedale Road The meeting was attended by Commission Secretary Julia Maples. Tlie Commission signed the right ofway agreement between the county and Rosedale road. Motion/Vote - Accept the Right of way on Rosedale road. Western Commissioner Bill Barnett made a motion to accept the right ofway for Rosedale road. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 10:00 a.m. Dick Bartow - George K Baum & Co. Re: Financial consultant for expansion of Judicial facility. The meeting was attended by Commission secretary Julia MapIes, Donna Osborn of Christian County Headliner, and intern David Keene. The commission voted to have George K Baum & Co. represented by Dick Bartow as the financial consultant for the expansion ofthe Judicial facility. This will not have to be bid out because we have a relationship established with this company as noted by the County Council. Motion/Vote - Use George K. Baum & Co.- Dick Bartow as financial consultant for Judicial facility. Western Commissioner Bill Barnett made a motion to use George K. Baum & Co. represented by Dick Bartow as the financial consultant for the Judicial facility. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY April Term, 2011 In the Christian County Commission of said County, on the 18th day of May 2011, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$ 5,000.00 FROM GENERAL REVENUE TO THE FOLLOWING: BUILDING INSPECTIONS (Leaving a balance of $35,000.00) COURT ORDER (cart) STATE OF MISSOURI }SS. CHRISTIAN COUNTY April Term, 2011 May 19,2011 2 d '19 ' 1, In the Christian County Commission of said County, on the 19th day of May 2011, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 113,675.67 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 17,051.34 ROAD DISTRICTS COMMON ROAD #1 $ 33,953.79 COMMON ROAD #2 $ 33,316.07 BILLAVGS SPECIAL $ 11,797.83 GARRISON SPECIAL $ 2,434,93 OZARK SPECIAL $ 9,536.82 SELMORE SPECIAL $ 3,768.35 S. SPARTA SPECIAL $ 1,149.83 STONESHIRE SPECIAL $ 666.71 Signatures - L,glf Lapaglia/Pr@si#nfi'(]Ammissioner May 19,2011 3 t• Christian County Commission May 23, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:45 a.m. on May 23, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.Chief Deputy Clerk Norma Ryan is taking the minutes. Motion/Vote - Approve the May 19, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the May 19, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 8:45 a.m. County Clerk Kay Brown Re: Polling Place Report The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with ChiefDeputy Clerk Norma Ryan for a report of the Christian County polling places. The current number ofregistered voters in Christian County is 52,833. There are 27 polling locations to serve the County voters. The polling location that has the greatest number of registered voters is East Finley. There will be no changes at this time to any polling location. 9:00 a.m. Charles Bonnell Re: Homeowner of the Stone Creek Subdivision The meeting was attended by Commission Secretary Julia Maples, Al Benson, a homeowner of Stone Creek subdivision, Todd Wiesehan, Planning and Zoning Administrator, Josh Bird, Spencer Jones of Great River Engineering,Aaron Hoefer with USDA, Steve Brown with Great River Engineering, Donna Osborn, Ozark Headliner, and Phil Amtower, Emergency Management Director. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Chartes Bonnell, t a homeowner of the Stone Creek Subdivision. The flooding started developing in 2004 and 2005. He is here to discuss the flooding of September 1-2, 2010. He presented maps showing problems with houses built across from Tracker and other areas with new construction. All the new developments are pushing water to Stone Creek Subdivision. They are here to appeal to see ifsomething can be done to help. Todd Wiesehan said no part of this subdivision is in the flood plain according to the new flood plain map. Spencer Jones ofGreat River Engineering gave a background report. There is a mismatch of infrastructure. That does not flow water properly. A lot of ditches cross private property and they don't have authority to cross them. They have instituted some changes for the future. If we don't start downstream and work the way up, nothing will change. There are 12 houses affected in Stone Creek. They will try to find funding for this issue. Mr. Bonnell said the flooding also affects Utilities and Emergency services. Spencer said they need to get a drainage easement from all subdivisions in area. NRCS has a program that we might be able to utilize. Aaron Hoefer with USDA reported there are 2 programs to check into that may benefit the subdivision. One is 75% government funded with the other 25% coming from the County and that can be in kind. It has to have a minimum cost of $2500.00. The commission can sign up and write a letter for this program to get it started. Mr. Hoefer said Adam Coulter is a Urban Conservationist who may have some ideas. Steve Brown of Great River discussed making fema claims and told home owners to buy flood insurance. Mr. Lapaglia ask Spencer Jones if there is anything that can be done now to alleviate Mr. Bonnell's problem? Where do we start? Spencer says we need to utilize and find deficiencies and do a design study. We need to have a meeting with the property owners do discuss problems and solutions from all in the area. The county will fill out the forms, Spencer will do a design study and work with Sam May 23,2011 1 t F Clifton, Brian Bingle, and keep Mr. Bonnell informed on all procedures. They will work forward to have a meeting in City Hall in Nixa. 9:45 a.m. Vance Jenkins Re: Interview for Planning and Zoning Board - Rosedale Township The meeting was attended by Commission Secretary Julia Maples Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett interviewed Vance Jenkins for the Rosedale Township ofthe Planning and Zoning Board. He will replace Lou Lapaglia. Motion/Vote - Vance Jenkins to Replace Lou Lapaglia on Planning & Zoning Commission Western Commissioner Bill Barnett made a motion to have Vance Jenkins replace Lou Lapaglia on the Planning & Zoning Commission. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 2:00 p.m. Public Building Corporation Re: Architectural Interview Selection - Judicial Center Expansion The meeting was attended by Commission Secretary Julia Maples, Bob Massengale, Ken Fitzpatrick, Phil Short, John Mitchum, Dick Bartow ofthe George K. Baum Company, Eric Peterson, Spencer Jones of Great River Engineering, John D. Torgerson, ofTorgerson-Ragsdale Architects, LLC. and Donna Osborn of Christian County Headliner. Greg Hanks is absent. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with the members of the Public Building Corporation to choose three of the architectural firms to interview in depth for the expansion ofthe Judicial Center. The PBC and the Commission gave their reports on the five firms they checked the reference on. Based on this information, the PBC goes on record and feels comfortable recommending HMN, Torgeson-Ragsdale and Treanor as the three firms to interview in depth. A motion was made by Phil Short and seconded by John Mitchum to that effect. They would like to have the Construction manager at the interviews along with the Architects so they will know who they are dealing with. The Commission will ask that each firm not attend each others interviews out of courtesy. June 13, 2011 from 10:00 to 3:00 is set for interviewing the three firms chosen. Julia will set the interviews up like the bids were opened. A list of questions will be sent to Julia for her to compile. Phil Short moved to adjourn the PBC meeting and John Mitchum seconded. May 23,2011 2 t> Motion/Vote - Choose HMN, Torgeson-Ragsdale and Treanor to interview. Western Commissioner Bill Barnett made a motion to choose HMN, Torgeson-Ragsdale, and Treanor to interview for the Judicial Center Expansion. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Sign®ires rl Qu.)046 4- V bdu,Lapaglia/Presidin¢Cqymissio May 23, 2011 3 1 5 Christian County Commission May 26, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:25 a.m. on May 26,201 I at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:25 a.m. Approve the May 23, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the May 23rd minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Treasurer Karen Matthews Re: Title III Funds - Nixa & Chadwick Schools The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Treasurer Karen Matthews to discuss Title III Funds for Nixa and Chadwick Schools. The Treasurer submitted Title III proposals for the Firewise program for Chadwick and Nixa Schools. Mr. Rich Hill from the Rolla office of the National Forest reviewed both proposals and approved the applications. The Chadwick School proposal is $ 15,600.00. The Nixa School has submitted a 2011-2012 proposal for $ 29,113.00. According to Treasurer Karen Matthews, a notice to the public is given and 45 days is given for public review before the funds can be dispersed. The Title III funds will cover the cost of the newspaper notice. AH funds must be spent before September 2011. Any remaining funds willbe returned to the Federal Government. Motion/Vote - Approve the Title III Proposals of Chadwick and Nixa Schools Western Commissioner Bill Barnett made a motion to approve the Title III proposals for the Firewise Programs for Chadwich and Nixa Schoools. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:00 a.m. Christian County Commission Re: Adopt Revised Employee Manual The meeting was attended by Commission Secretary Julia Maples, Prosecutor Amy Fite, Chief Payroll Deputy Tom Lawson, Auditor Sam YarnelI, Common 2 Road District Supervisor Brent Young and Jason Stutesman, Carl Anderson and Larry Johnson from Recycling, Assessor David Stokely, Recorder Kelly Hall and Treasurer Karen Matthews, and Connie Todd. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with the office holders to review the Revised Employee Manual. Presiding Commissioner Lou Lapaglia expressed his appreciation and thanks to all the people that have worked on tile employee manual. All elected officials received a manual and signed off that they received it. Presiding Commissioner Lapaglia asked that all the elected officials adhere to the manual and to not deviate from it or ask for special consideration. Motion/Vote -'Adopt the Revised Employee Manual May 26,2011 1 .t 1 Western Commissioner Bill Barnett made a motion to adopt the revised employee manual today, the 26th day, of May, 2011. The revised manual will be in effect on May 29, 2011. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 1:30 p.m. Gary Franklin - SaddIebrooke Re: Road Discussion & Building Inspections The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Charles Gerety, Carol Gaines, Fred R. Grant, Gary Riess, Glenn Robertson and Donna Osborn of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Gay Franklin a Trustee from the VilIage of Saddlebrooke to discuss the roads and building inspections inside the Village. Glenn Robertson, a homeowner in Saddlebrooke, explained how the Forest Park Subdivision, where he was a former resident, did an agreement with Stone County to maintain the streets and it worked very well. Mr. Franklin asked ifthis could be a possibility for Saddlebrooke. Common 1 Road District Supervisor Brent Young specified the roads in Saddlebrooke have to meet County specifications before the County could accept the roads. Cut de sacs that arc not wide enough or if there is not sufficient right-of-way the County could not maintain them. Presiding Commissioner Lou Lapaglia stated that the County is not accepting new roads at this time due to the lack of revenues. Western Commissioner Bill Barnett said that for the most part the County is only doing maintenance on the roads. Presiding Commissioner Lou Lapaglia asked "What would you like the County to do for you? Gary Franklin asked "What is needed to have the County accept the roads in Saddlebrook? Could we have someone come out to review the roads if possible?" Presiding Commissioner Lou Lapaglia asked, "Do the school buses travel the roads?" Presiding Commissioner Lou Lapaglia said that we will have the County Road Foreman and the Road Engineer review the roads and prepare a report of Saddlebrooke for the County Commission. Currently, the County is providing Sheriffs protection and building inspections for Saddlebrooke. No Meetings - May 30th, 2011 The Courthouse will be closed on Monday, the 30th day ofMay in observance ofMemorial Day Signaiures (35**2»4 aldiv ' S Lou yapaglia/Presiding,fontFssioner May 26,2011 1 4 Christian County Commission June 02, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:55 a.m. on June 2,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - Approve the May 26, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the May 26, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). , 9:00 a.m. Real Estate Closing Meeting Held at Ozark Abstract -109 N. 2nd Street, Ozark, MO. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Bamet met at Ozark Abstract for the closing of the property located at 252 Prock Circle Hightandville, MO. 10:00 a.m. Swearing In of Appointed County Coroner The ceremony was attended by Commission Secretary Julia Maples, Candy Ensign, Arthur Adams II, Elise Crain, Norma Moore, Dorothy Doering, Democratic Chairman Betty Maples and Eddie Maples, Lynn and Ron Shawgo, Assessor David Stokely and Presiding Commissioner Lou Lapaglia. An order was issued by Governor Jay Nixon to County Clerk Kay Brown, that Michael S. Ensign was appointed by the Governor for Christian County Coroner and that he should be sworn in as soon as possible. This order was sent June 1, 2011 at 12:36 p.m. The agenda for June 2, 2011 did not include swearing in the new Coroner due to time the order was received. An e-mail notice of the time and place of the swearing in was sent to the cities and the press of the swearing in ceremony for the new County Coroner at 10:00 a.m. on June 2,2011. Mr. Ensign will fulfill the unexpired term of the former County Coroner Arthur Adams. The term will expire December 31,2014. Sigma,;pres C / YOU ppaglia/Presidir®QYnrds§ioner V June 02.2011 1 0- Christian County Commission June 06, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at9:25 a.m. on June 6,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:25 a.m. Approve the June 2, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the June 2, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Rick Maggard, Common 1 Road District Supervisor David Hammons and Common 2 Road District Supervisor Brent Young. 9:30 a.m. Bid Opening Commmon 1 and Common 2 Road Districts Re: Road Oil The meeting was attended by Common 2 Road District Supervisor Brent Young, Common 1 Road District Supervisor David Hammons and Rick Maggard. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened one bid from Coastal Energy for road oil and a letter with no bid from APAC. The bid is on file at the Clerk's office and the County Commission office. Motion/Vote - Award the County Road District OiI Western Commissioner Bill Barnett made a motion to award the road oil to Coastal Energy for one year. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Common 1 Road District Supervisor Brent Young and Common 2 Road District Supervisor David Hammons and Rick Maggard. 10:00 a.m. Del Oro Farms LLC Re: Rezoning Request Hearings The meeting was attended by Commission Secretary Julia Maples Common 1 Road District Supervisor Brent Young, Common 2 Road District Supervisor David Hammons and Rick Maggard, Planning and Zoning Commissioner Mary Ann Harter, Planning and Zoning Director Todd Wiesehan, Senior Planner Karen Haynes, Vicki Maples of Del Oro Farms LLC and Donna Osborn of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met to discuss a rezoning request for Del Oro Farms LLC. Del Oro Farms, LLC would like to have their property rezoned from a RI Single Family Residential to a Ml Light Manufacturing for future use purposes. Currently the property is cleared of all buildings and is surrounded by light manufacturing. By rezoning from Rl to Ml, the property would be more compatible with the area. Motion/Vote - Approve Zoning Change For Del Oro Farms, LLC Rl to Ml Western Commissioner Bill Barnett made a motion to approve changing the zoning from Rl to M 1 for Del Oro Farms, LLC. Lou Lapaglia scconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill June 06, 2011 1 4l 4 1/1 . 4* /5- Barnett (Yes), Tom Huff (AbsenO. Court Order - 11-6-6-01 - Court Orders through. ORDER NO. 11-6-6-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: June 6,2011 SUBJECT: CASE NUMBER 2011-0057 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a tract of land from R-1 (Suburban Residence District) to M-1 (Light Manufacturing or Industrial District) in order to lawfully permit land use compatible with surrounding parcels as reflected in the Christian County Zoning Map and located at TRACKER ROAD, NIXA, MISSOURI, PIN# 10-0.1-2-0-0-22.000 S2 T27 R22 and legally described as follows: The Christian County Planning and Zoning Commission did, during public hearing on May 16, 2011, vote unanimously to recommend approval of this request. Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Barnett, seconded by Commissioner Lapaglia, vote unanimously to approve this request with no additional conditions. Done this 6th day of June, 2011, at 11:00 am CHRISTIAN COUNTY COMMISSION Yes Louis Lapaglia Dated: Presiding Commissioner Absent Yes Tom Huff Dated: Commissioner, Eastern District Yes Bill Barnett Dated: Commissioner, Western District ATTEST: Kay Brown County Clerk 23385-000\ 383506.doc June 06,2011 2 1 1,5 , 2:30 p.m. Tyler MoIes of PC Net Re: Cost Savings Proposal The meeting was attended by County Auditor Sam Yamell, Collector Ted Nichols and EMA Director Phil Amtower. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Tyler Moles of PC Net to discuss a cost savings proposal. Currently, the County has paid for an entire rack at the Springfield Underground for a cost of$ 8,532.00 and the contract will expire July 1, 2011. Mr. Moles suggested to move the MAS 90 data to the current GIS server that is housed at the courthouse. By migrating MAS 90 to this server it will free up space at the Underground and save the County money. Mr. Moles said that the cost ofmigrating MAS 90 to another server would not be expensive. Ifthe new server was not adequate to supporl the GIS and MAS 90 programs the County could purchase another server and the cost of moving the data for the second time would be of little cost. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN April 2011, Term, In the Christian County Commission of said County, on the 2nd day ofJune 2011, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount ofS 50,000.00 from General Revenue to the following: COLE (Leaving a balance of $ 300,000.00) The Treasurer is hereby ordered to transfer in the amount of$ 25,000.00 from Building Bond to the following: COLE (Leaving a balance ofS 400,000.00) No Scheduled Meetings June 9, 2011 The County Commission will attend training meetings with the State Tax Commission all day at the Greene County Courthouse. Sig!;ptures of.Goner 1 1 iV June 06,2011 3 4 ,€ Christian County Commission June 13, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at on June 13,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:25 a.m. Approve the June 6, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the June 6th, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Julia Maples and Paul Hively from Nabholz. Motion/Vote - 9:35 a.m. Library Board Appointments Western Commissioner Bill Barnett made a motion to appoint Charles Heldentrand and Tiffany Orthman to the Library Board for a three year term expiring June 30, 2015. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. The meeting was attended by Commission Secretary Julia Maples and Paul Hively from Nabholz. 10:00 a.m. Public Building Corporation and County Commission Re: Judicial Facility Expansion The meeting was attended by Commission Secretary Julia Maples and Paul Hively ofNabholz and the following board members ofthe Public Building Corporation: Bob Massengale, John Mitchum, Ken Fitzpatrick, Eric Peterson, Phil Short, Greg Hanks and Dick Bartow ofthe George K. Baum Company, E-911 Director Ranee Duffy, E-911 Assistant Director Udell F. Mentola, Ray Weter State Representative 142nd District, Phil Amtower EMA Director, Emily Letterman of the Christian County Headtiner News and Erin Sikorski, OTC Journalism. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with the Public Building Corporation to discuss the interview process of the five companies that submitted "request for qualification". The minutes are on file with the Public Building Corporation. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN April Term, 2011 In the Christian County Commission of said County, on the 7th, day of June 2011, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 331,060.36 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: June 13,2011 1 ROAD DISTRICTS COMMON ROAD #1 $ 102,562.50 COMMON ROAD #2 $ 100,609.24 BILLINGS SPECIAL $ 36,655.20 GARRISON SPECIAL $ 7.349.54 OZARK SPECIAL $ 28,802.25 SELMORE SPECIAL $ 11,388.48 S. SPARTA SPECIAL $ 3,476.13 STONESHIRE SPECIAL $ 2,019.47 CITIES JITY OF BILLINGS $ 3,939.62 JITY OF CLEVER $ 2,350.53 JITY OF FREMONT HILLS $ 1,191.82 JITY OF NIXA $ 14,566.65 JITY OF OZARK $ 15,394.31 JITY OF SPARTA $ 1,754.62 Signatures 00) 04** r you Lapaglia/Presic;Ing tiommissioner June 13,201 I to t Christian County Commission June 15, 2011 Convene Presiding Commissioner Lou Lapagtia called the meeting of the County Commission to order at 2:00 p.m. on June 15,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. Chief Deputy Norma Ryan is taking the minutes. 2:00 a.m. Emergency Meeting - Kenny Coates Re: Air Conditioning Not Functioning at Judicial Center The meeting was attended by Commission Secretary Julia Maples. Kenny Coates requested an emergency meeting with Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett to purchase three rooftop air conditioning units from Trane. There are several offices in the Judicial Center without air conditioning. First unit is $ 8,193.00, RTU 4, Second Unit is $ 2,004.00 RTU 1 and Third Unit is $ 5,325.00 RTU 2.- Total cost of $ 15,522.00 These units come with 1 year warranty and come from Trane Service in Springfield. Kenny tried to contact another company and they did not call him back. Motion/Vote - Emergency Purchase of Air Conditioning Units for Judicial Center Western Commissioner Bill Barnett made a motion to purchase three roof top air conditioning units from Trane for a total cost of$ 15,522.00 due to no air conditioning in the Judicial Center. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia Cyes), Bill Barnett (Yes), Tom Huff (Absent). %!Eptures - iMStf*Memmi ra June 15,2011 1 k I .1 5% 1 Christian County Commission June 16, 2011 Convene Presiding Commissioner Lou Lapagtia called the meeting ofthe County Commission to order at 8:55 a.m. on June 16,2011 at the County Commission Omce. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approval of the June13th and June 15th Minutes. Western Commissioner Bill Barnett made a motion to approve the June 133th and June 15th minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 9:00 a.m. Kenny Coates - Building Maintenance Re: Rooftop Unit Repairs - Cancelled Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett had an emergency meeting yesterday, June 15th with Kenny Coates due to no air conditioning in the some of the offices at the Judicial Center and Jail. 9:15 a.m. Circuit CIerk Barb Stillings Re: General Discussion - Personnel The meeting was attended by Collector Ted Nichols and State Representative Ray Weter Emily Letterman and David Keene of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Circuit Clerk Barb Stillings to discuss personnel matters. Circuit Clerk Barb Stillings made a request to the State of Missouri Circuit Court Budget Committee to replace two retiring employees. The State agreed to allow two replacements. Circuit Clerk Stiltings also asked if the one employee that is paid 35 hours a week by the state and five hours a week by the County be changed to 40 hours a week paid by the state. The state agreed to pay the full forty hours a week for one employee. Circuit Clerk Stillings said that the split pay structure is a detriment when interviewing new hires for the job. Christian County is still at the top of the State's list for nine additional employees. Circuit Clerk Stillings requested that the current five hours that is allotted for one employee be continued since it is already accounted for in the budget. Circuit Clerk Stillings asked ifthe County could supply any additional staff? Presiding Commissioner Lou Lapagtia said that the County could not supply any additional staffbut to continue the five hours for the one employee would not effect the budget. However, in the 2012 budget it may not be appropriated because ofthe continued economic decline. MOTION/VOTE: Allow Circuit Clerk to Continue to Have Help for Five Hours Per Week Appointed Associate Commissioner Lou Lapaglia made the motion to continue the five hours budgeted for June 16,2011 1 4k M help in the Circuit Clerk's Office. The motion passed by vote: Appointed Associate Commissioner Lou Lapaglia (Yes) and Presiding Commissioner Lou Lapaglia (Yes). Western Commissioner Bill Barnett (Abstained), Eastern Commissioner Tom Huff(Absent). 6-15-2011 County Commission Attended a Geology of Greene County Field Trip Hosted by City of Springfield The Commission were in attendence for the field trip hosted by Springfield, Missouri. Signattres ut6mpadliSPresieir006 issioni June 16,2011 2 ¥ 4 4 Christian County Commission June 20, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 10:00 a.m. on June 20,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 10: 00 a.m. Approval of the June 16th, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the June 16th, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Julia Maples and Emergency Management Director Phil Amtower. Bill made the motion to destroy records and Lou seconded the motion. 10:00 a.m. County Clerk Kay Brown Re: Record Destruction The meeting was attended by Commission Secretary Julia Maples County Clerk Kay Brown submitted to the County Commission the following list of documents to be destroyed per the Secretary Of State retention schedule: Ambulance District Petitions 1980-1990 Backup Recovery System Recorders Office 2007 Budge for Re-Assessment 1981-1986 Car Rental 1989 Charles Harper Garnishment 1992 Christian County Gas Equip. Lease on Propane Tank Sept. 94 Common 1 Flood Information 1993 Computer Expenses It/2/1999 Employment Data for EEOC 1990 Equalization Program for over Payment Letter 1988 Estimated quarterly budget 1986-1987 Foreign Insurance Free Text Book Fund 1960-1977 Forest Service - Special Funds 1985-1990 Green Thumb Inc. Information 1983-1984 Green County Voter Registration Records 1992 Harold A. Shaffer - Protested Taxes 1985 Household Property Evaluation and Levy 1975 HWY and Transportation Commission 1988 Ordinance Speed Limit Instruction on Split Taxes 1985 Leslie R. Workman Employment Termination 1984 Local Use tax Information 1988 Mental Health Revised Billing Form 1978-1979 Motor Fuel Refund Application 2002-2005 Nixa Petition to Audit 4/26/1990 Operating Fund 1982-1984 Order Amending Assessors Budget 1986 Order to reimburse reassessment fund 1986 P & Z Petition to Terminate 1993 P & Z Board ofAdjustment 1993 Petition Animal Shelter Boaz 1/1/1995 June 20,2011 1 et 5 1 Petition to open the courthouse on Saturday N/A Petitions (Outdoor Advertising) 5/3/2000 Petitions for the first floor ladies bathroom door N/A Pitney Bowes- Sales and Maintenance Agreement 1995 Pitney Bowes- Postage meter 6/15/1992 Postal Service New Addressing 1993 Rail Private Cars under $500 not entered 1993-1995 RR & U Book 1993-2006\ Real Estate Contract First Baptist Church Remodel 1991 Re-Assessments 1980-1985 Region 2 Missouri Council on Criminat Justice 1972-1977 Reports to Commission ofVoting Precincts 1977-1989 Request From Auditors for Confirmation for assessed value 1995 Revenue Sharing Handicap Regulations 1984 Robert Boley - Tax Map Letter 1984 Rozell Engineering Co. - Surveyor's Certification Map 1987 Sales Tax Exemptions 1984-1999 School Petition 1985 Sheriff D.A.R.E. 3/18/1994 Sheriff Hepatitis Vaccinations It/16/1992 Sheriff's Dep. Grant Application 10/15/1993 Signs 4/21/1982 Smoking-Non Smoking Petition 6/11/1992 Soil Survey 1/18/1977 Steven Reed Application for Registration 1996 Surveyor 5/6/1998 Tax Appeals 2003-2004 Transportation Expense 10/27/1999 BLANK FORMS: City Levy Complaint for Review of Assessment Daily Activity Report Property Tax Appeals Vaccination Motion/Vote - 10:00 a.m. Approve the CIerk's Destruction of Records Western Commissioner Bill Barnett made a motion to The meeting was attended by Commission Secretary Julia Maples and Emergency Management Director Phil Amtower. Bill made the motion to destroy records and Lou seconded the motion. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). The meeting was attended by Commission Secretary Julia Maples and Emergency Management Director Phil Amtower. Motion/Vote - Approve the Mills Road Right-of-Way Warranty Deed Western Commissioner Bill Barnett made a motion to approve the Mills Road Right-of-Way Warranty Deed. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). June 20,2011 1 1 Ordinance - 6-20-11-02 - Right-of-Way Warranty Deed - Mills Road to CCII -The County Commission approved and signed the Right of Way Warranty Deed of Mills Road to transfer additional right-of-way along Mills Road to Common 11 Road District. The Grantors are Cassandra L. Lee and John F. Lee. The deed was attested by County Clerk Kay Brown. Ordinance - 06-20-11-1 - Custodian of Records of Building Inspections ORDER NUMBER06-20-11-1 ORDER BY THECHRISTIAN COUNTY COMMISSION AND THE CHRISTIAN COUNTY BUILDING INSPECTIONS DEPARTMENT s WHEREAS, Section 610.023.1 RSMo, provides thata public governmental body is to appoint a custodian to maintain that a body's records and the identity and location of the custodian is to be made available upon request: and WHEREAS, Section 610.028.1, RSMo, sets forth that a public governmental body shall provide a reasonable written policy in compliance with Section 610.010 to 610.030, RSMo, commonly referred to as the Sunshine Law, Regarding the release of information on any meeting, record, or vote. NOW, THEREFORE, BE IT ORDERED: That the Administrator of the Christian County Building Inspections Department, Kim Baxter, be and hereby is appointed custodian of the records of the Christian County Building inspections Department and that such custodian is located at the Christian County Building Inspections Office, 202 West Elm, Ozark, MO. 65721. That said custodian, Kim Baxter, shall respond to al! requests for access to or copies of public record within the time period provided by statute except in those circumstances authorized by statute. That the fees to be charged for access to or furnishing copies of records shall be hereinafter provided; said fees having been determined not exceed the actual cost of the document search and duplication: 1. Ten cents (.10 cents) per page copies 9 x14 or smaller. 2. Fifteen cents (.15 cents) per page copies larger than 9 x 14. 3. Duplicating time shall be charged at$ 13.79 per hours. 4. Research time shall be charged at$ 13.79 per hour. 5. Fees may be adjusted annually. That it is the public policy of the Christian County Building inspections Department that meetings, records, votes, action, and deliberations of this body shall be open to the public unless otherwise provided by law. That the Christian County Building Inspections Department shall comply with Section610.010 to 610.030, RSMo, the Sunshine Law, as now existing or hereafter amended. DATED THIS 20TH DAY OF JUNE 2011. By: Lou Lapaglia- Presiding Commissioner Yes X By Bill Barnett- Western Commissioner Yes X ABSENT Tom Huff- Eastern Commissioner Attest: Kay Brown Christian County Clerk Approved as to form: John Housley Christian County Counselor June 20,2011 8 i 04' 1:30 p.m. Petra McCoy Citizen Re: Mobile Home Subdivison Zoning Discussion The meeting was attended by Commission Secretary Julia Maples, Andy Arndt, Planning and Zoning Administrator Todd Wiesehan and Senior Planner Karen Haynes, Bruce Deckard and Terry Bohmont. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Petra McCoy a home owner in a mobile home subdivision to discuss zoning regulations. Ms. McCoy had concern that the mobile home subdivision is not shown on the County map. She also was concerned with the classification of mobile homes that are classified as "RR". According to Ms. McCoy under the old regulations a mobile home would be classified as "AR". The "AR" classification was fine regardless if the property was an acre parcel or larger. The new classification of "RR" would not allow a mobile home to be placed on anything less than a three acre Iot. She had concern that if a home was destroyed due to a fire that a homeowner would be prohibited from placing another mobile home on the sight. There would also be additional permit fees to rebuild. Planning and Zoning Administrator Todd Wiesehan responded that a home that is 65 -75 percent burned could be repiaced and the permits for construction would be approximately $ 1,000.00. He also explained that the MH-1 and AR can be replaced and were designed for planned parks not an individual mobile home. Presiding Commissioner Lou Lapaglia asked, "Could the property be grandfathered in? We are not trying to make it hard." Planning and Zoning Administrator Todd Wiesehan suggested to rezone the property which could be the easiest way to get a variance for a cost of $ 250.00. Ms. McCoy read a section from the codes: 2. Article 4 - Section 8 - If a property has damage of 60% or more from fire, it woutd not be rebuitt. Planning and Zoning Administrator Todd Wiesehan stated that a person can rebuild but it may have to be repositioned for the purpose ofsetbacks. The property would be grandfathered in but the Health Department would have to approve the septic system and water system. Planning and Zoning Administrator Todd Wiesehan said that if the lot is not a standard sizp it can't go over the setback lines and the septic system will not support any expanding space. Ms. McCoy inquired about the open seats on the Planning and Zoning Commission. She sees a need for more blue collar people and farmers to serve on the board. Presiding Commissioner Lou Lapaglia said he understands her concerns and would like to have more blue collar workers and farmers to serve on the board. There are various occupations represented on the board and we welcome any new names to be considered. Ms. McCoy made two suggestions for Jason Stutesman, who works for the Common 2 Road District and Mr. Robert Palmer. Presiding Commissioner Lou Lapaglia agreed that Jason would be an excellent cadidate but could not serve because of a conflict of interest and Mr. Palmer has a conflict still pending with the Planning and Zoning Department. If you can find someone with the Jason's character that would be great. There was also discussion about a person that has 40 acres with a home and could a second house be built without subdividing the parcel. Presiding Commissioner Lou Lapaglia said there wiil be differences as to how it will affect your neighbor and what is allowed for one person would also have to granted the same to your neighbor. Be assured that we are concerned for you. Ms. McCoy asked about the Planning and Zoning meeting minutes and the agenda. She requested that the June 20,2011 4 4 minutes be more detailed and be placed on the County's website. Planning and Zoning Administrator Todd Wiesehan said that the minutes are to be brief and not word for word and a recording is available. The website is run by Phil and that takes some time to get the information to the website. Eptures re¤f0missioner June 20,2011 5 . 3 6" 1 \ k Af l• Christian County Commission June 23, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:10 a.m. on June 23,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County CIerk Kay Brown is taking the minutes. Motion/Vote - 9:10 a.m. Delay Approval of Minutes to Monday Western Commissioner Bill Barnett made a motion to delay the approval of the June 20, 2011 minutes to Monday the 27th ofJune. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. The meeting was attended by Commission Secretary Julia Maples and County Counselor John Housley. Motion/Vote - White Stone Road Accepted Into Common 2 Road District Western Commissioner Bill Barnett made a motion to accept White Stone Road into the Common 2 Road District to be maintained by the County. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Ordinance - 06-23-11-01 - Right-Of-Way White Stone Road - CC2 -- The County Commission approved and signed the Right-of-Way Deed to - accept White Stone Road into the Common 2 Road District for maintenance. White Stone Road is located in the White Stone Estates Subdivision. The Grantor is Riverwood Properties, LLC. The deed was signed by managing member, Roger Richardson of Riverwood Properties, LLC. The deed was attested by Kay Brown, County Clerk. 9:20 a.m. Brian Cathey- Sheriff's Department Re: Rental Space Discussion The meeting was attended by Commission Secretary Julia Maples, Sheriff Joey Kyle, Captain Brian Cathey, County Counselor John Housley and Emily Letterman of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Sheriff Joey Kyle and Captain Brian Cathey to discuss renting additional office space located at 226 and 228 West Elm, Ozark, Missouri. The additional office space will rent for $ 700.00 monthly which includes utilities through the end of2011. Captain Cathey said the rent will be paid from Federal Forfeiture funds and wilt be used for training and for meetings and provide more space in the Sheriff's office. Motion/Vote - Approve the Sheriff to Rent Additional Office Space Western Commissioner Bill Barnett made a motion to rent additional office space for the Sheriff's Department. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:00 a.m. Spencer Jones - Great River Assocaiates and Frank Miller of MODOT Re: HWY CC Project Discussion The meeting was attended by Commission Secretary Julia Maples, David Lundstrom of Great River Associates, County Auditor Sam Yamell, Planning and Zoning Administrator Todd Wiesehan, Donna Osborn ofthe Christian County Headliner News, Collector Ted Nichol, County Counselor John Housley, June 23,2011 1 4 4 State Representative District 142 Ray Weter and Tara Muck of the Springfield Newsleader. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Spencer Jones of Great River Associates and Frank Miller from MODOT to discuss the Highway CC project. Mr. Miller presented the agreement for review for the cost share and the responsibilities based on the awarded funds that were approved in March. Presiding Commissioner Lou Lapaglia was concerned with cost over runs, additional costs and the county carrying the full load for the Hwy CC project. County Counselor John Housley views the cost share agreement from not only a legal perspective but from a philosophical approach. He voiced concern that there are no guarantees and the County is responsible for fifty percent of the cost and this is a big obligation. Most of the agreements that Mr. Housley has worked with MODOT previously had a cap for the County. This agreement is open ended and the Counselor is concerned that the county would be liable for an excessive amount. Presiding Commissioner Lou Lapaglia stated that this project could expand economic development in the County and bring in additional sales tax. Mr. Miller said usually the County has to cover 100% of the project. There is always a risk in the bidding environment in the design and we can give you some help by not awarding the funds to the contractor without prior approval from the County Commission. Spencer Jones discussed the process prior to going out for bid and he will prepare and engineer's estimated costs before the bid is advertised. If the scope of the project needs to be modified there will be an exit clause. County Counselor John Housley will amend the agreement with an additional paragraph that the County would have the option to accept or reject the bid when the final bid is given. He also compared having a promissory note versus using bonds to finance a project. He had concern that the County Commission would be encumbering future Commissions by signing on a promissory notes and compliance with the Missouri Constitution. The County will be financing a 1.6 million for this project to be extended over a ten year period. He had concern for a shortfall year and the County would not have the funds to pay the debt. Western Commissioner Bill Barnet expressed his appreciation to County Counselor John Housley for protecting the county and for his assistance. Presiding Commissioner Lou Lapaglia had concern for the availability of funds for appropriations and could the note be paid off earlier. Presiding Commissioner Lou Lapaglia expressed his appreciation to Mr. Miller and County Counselor Housley for their help with this project for the County. Motion/Vote - Approve a Delay Of Signing the Agreement on Highway CC Project Western Commissioner Bill Barnett made a motion to delay the Highway CC project until the Commission have the answers provided regarding the funding and the agreement. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 2:00 p.m. C. B. Alexander- MODOT Re: Inspections and Maps Overview The meeting was attended by Commission Secretary Julia Maples, State Representative 142 District Ray Weter, Common 2 Road District Assistant Supervisor Scott Grider and Common 1 Road District Assistant Supervisor Justin House. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with C.B. Alexander from the Missouri Department of Transportation and Jason Sivils of Great River Associates, to discuss the County bridge inspections and maps. Mr. C.B. Alexander presented three updated maps to the County June 23,2011 01 'le Commission. He also reviewed the inspection reports of the bridges in the County. Jason Sivils of Great River Associates will provide an estimate ofthe cost to repair the bridges to the County Commission by July. Presiding Commissioner Lou Lapaglia said that we will give our best efforts to have these repairs completed by the end of the year. Ozark Special Bridge is in need ofrepair. The bridges that have high priority for repairs or replacement are: Hawkins, Green and Red Bridges. There is also a bridge located in the Ozark Special Road District that is also in great need ofrepair or replacement. There was discussion about researching grant funds for bridge repairs. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY April Tenn, 2011 In the Christian County Commission of said County, on the 22nd day ofJune 2011, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 107,196.69 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16,079.50 ROAD DISTRICTS COMMONROAD#1 $ 32,018.58 COMMONROAD#2 $ 31,417.21 BILLINGS SPECIAL $ 11,125.41 GARRISON SPECIAL $ 2,296.15 OZARK SPECIAL $ 8,993.27 SELMORE SPECIAL $ 3,553.57 S. SPARTA SPECIAL $ 1,084.29 STONESHIRE SPECIAL $ 628.71 Adjournment Presiding Commissioner Lou Lapaglia adjourned the meeting at 3:30 p.m. -b w 42gagiedPrisipgg mmissioner June 23,2011 3 ir .3 Christian County Commission June 30, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on June 30,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:45 a.m. Approve the June 20th and 23rd, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the June 20th and June 23rd minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). The meeting was attended by Commission Secretary Julia Maples. 10:00 a.m. Treasurer Karen Matthews Re: Destruction of Records The meeting was attended by Commission Secretary Julia Maples. Treasurer Karen Matthews presented a list of records for destruction to Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett for the year 2006. The following list has been prepared for destruction: Jan. - Dec. 2006 Bank Reconciliation for County Revenue Account (Fire, Road, School and Total Refund Reports) Jan. - Dec. 2006 Bank Reconciliation for CERF Account Jan. - Dec. 2006 Bank Reconciliation for School Account Jan. - Dec. 2006 Bank Statement for County Revenue Account Jan. - Dec. 2006 Bank Statement CERF Account Jan. - Dec. 2006 Bank Statement School Account Jan. - Dec. 2006 Bill of Costs Jan. - Dec. 2006 Check Requests for Domestic Violence Jan. - Dec. 2006 Check Stubs for County Revenue Account # 1923-2413 Jan. - Dec. 2006 Check Stubs for School Account#1406-1587 Jan. - Dec. 2006 Collectors Monthly Reports and Worksheets Jan. - Dec. 2006 CART (County Aid Road and Trust) Reports and Worksheets Jan. - Dec. 2006 CERT (County Employee Retirement Fund) Worksheets and Faxes Jan. - Dec. 2006 Court Orders #601-631 Jan. - Dec. 2006 Deposit Slips for County Revenue Account Jan. - Dec. 2006 Deposit Slips for CERT Account Jan.-Dec. 2006 Deposit Slips for Schoot Account Jan. - Dec. 2006 IE-911 Correspondence Jan. -Dec. 2006 Fax Journals Jan. - Dec. 2006 Manual Check CERF #1093-2058 Jan. - Dec. 2006 Matured CD Paperwork (Bridge Building Bond Cl, C2, County Revenue, Sparta, Stoneshire) Jan. - Dec. 2006 Monthly Statement of Treasurer's Expenditures & Changes Jan.-Dec. 2006 Pledge Receipts Jan. - Dec. 2006 Prosecuting Attorney's PAAFF Bad Check Papenvork Jan. - Dec. 2006 Purchase Orders Jan. - Dec. 2006 Receipts #17490-18491 & 18494 (Paperwork and Warrants) Jan. - Dec. 2006 Sales Tax for Building Bond Retirement Jan. - Dec. 2006 Sales Tax for COLE (County Law EnforcemenO Jan. - Dec. 2006 Sales·Tax for County Revenue Juhe 30,2011 1 r, i Jan. - Dec. 2006 Total Fund Reports Motion/Vote - Approve the Treasurer's Destruction of Records Western Commissioner Bill Barnett made a motion to approve the destruction ofthe records presented by Treasurer Karen Matthews. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 10:15 a.m. Sheriff Joey Kyle Re: Donation of Motorcycle to Christian County Sheriff's Department The meeting was attended by Commission Secretary Julia Maples and Donna Osborn ofthe Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with SheriffJoey Kyle to discuss a gift that was offered by Eric Taylor the General Manager of the Price Cutter Corporation. Mr. Taylor would like to donate a new Harley Davidson motorcycle to the Sheriff's Department for one year at no cost to the County. The County would have a nominal cost for one year of insurance. Sheriff Kyle said the department would use the motorcyle for one year and then return it to the Harley Davidson Corporation. Presiding Commissioner Lou Lapagtia requested that no action be taken until the contract has been reviewed and approved by the County Counselor. Motion/Vote - Permission for the Sheriff's to Accept a Motorcycle Western Commissioner Bill Barnett made a motion to approve the Sheriff's to accept a motorcyle from Eric Taylor the General Manager of Price Cutter Corporation with the contract approved by the County Counselor. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). No Commission Meetings on Monday The courthouse will be closed on Monday, the 4th ofJuly in observance of Independence Day. The County Commission will resume on Thursdays July 7th, 2011. Sigutures 6- 1, Lap*itia/PrAsing mmissioner June 30,2011 4% i V k Christian County Commission June 27, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on June 27, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. 10:00 a.m. Spencer Jones, Great River Associates and Nixa City Administrator Brian BingIe Re: Stone Creek Subdivision Discussion at Nixa City Hall Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett attended a meeting at Nixa City Hall with Spencer Jones from Great River Associates and Nixa City Administrator Brian Bingle to discuss the Stone Creek Subdivision. Signfitures fx/: 30'[·apagliwprosi ommissioner C Jun©27,2011 1 4 A 11 Christian County Commission July 07, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:00 a.m. on July 7, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - Approve the June 30, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the June 30tli minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:45 a.m. Circuit Clerk Barb Stillings Re: Judicial Center Associate Division II Window Upgrade Discussion Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett had a discussion with Circuit Clerk Barb Stillings regarding the check-in windows in the Judicial Center for Associate Division II. The window at the front desk is used by the citizens to pay their bills. For those that check in, they enter the office to sign in. Circuit Clerk Stillings requested of the Commission the current window be renovated and another window be installed for the purpose of checking in. By installing another window for check in, the citizens would no longer enter the office which would increase safety in the office. Circuit Clerk Stillings presented several quotes. The lowest price quote was from American Glass for $ 610.20. Presiding Commissioner Lou Lapaglia suggested that the date for the window installation be included in the agreement. MOTION/VOTE: Approve the Circuit Clerk to Install and Renovate the ServiceWindows in the Judicial Center Presiding Commissioner Lou Lapaglia acting in the capacity ofAssociate Commissioner and Presiding Commissioner made the motion to approve the Circuit Clerk to install another window and renovate the existing window for the Associate Circuit Judge's office for a cost of $ 610.20. The motion was seconded by Lou Lapaglia. The motion passed by vote: Lou Lapaglia (Yes), Lou Lapaglia (Yes), Bill Barnett (Abstained due to a conflict of interest), and Tom Huff(Absent). Signatures Lou/Lapagllypre*l[Commissioner July 07,2011 1 1% 1 f; T, 1 74 Christian County Commission July 11, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on July 11,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:00 a.m. Approve the Minutes Western Commissioner Bill Barnett made a motion to approve the minutes for June 27th and July 7th, 201 I. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 9:30 a.m. Trevor Croley & Aubrey Gray - Croley Insurance Re: Proposal From Colonial Insurance The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Bob Rubino, Recorder Kelly Hail and Chief Payroll Clerk Tom Lawson. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Trevor Croley of Croley Insurance and Aubrey Gray, formerly of Cox Healthplans. Aubrey joined Colonial Insurance and presented an employee benefit package to the Commission. Colonial Insurance is a company that provides voluntary and supplementary benefits to the employee. Aubrey has offered to work with each individual employee to assist them with enrollment and education ofwliat benefits are available. The County currently has several providers that all provide the same product. Aubrey has experience with Cox Healthplans and with the benefits available through Colonial. Her background and knowledge could bea ' vital resource to assist the County's employees. In addition, she has offered to assist Tom Lawson with the new employee benefit meetings and to answer questions regarding benefits that have always come to Tom. She also offered to provide each employee a benefit statement at the end of the year. The County will not incur any costs for making this change. Western Commissioner Bill Barnett asked how this change would effect the employees that are on the various plans? Tom Lawson explained the brief history of the various benefit companies that the County has participated In. Recorder Kelly Hall, said that she was in favor of selecting a different carrier because she did not receive good service when she had wrist surgery. Motion/Vote - 9:40 a.m. Delay a Decision For Employee Benefits From Colonial Insurance Western Commissioner Bill Barnett made a motion to delay making a decision for the County to switch to Colonial Insurance for more information. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). July 11,2011 1 t 9:45 a.m.Christian County Commission & SaddIebrooke Re: Signing of Intergovernmental Agreement for Inspection Services The meeting was attended by Commission Secretary Julia Maples, Karen Haynes and Todd Wiesenhan Planning and Zoning Administrator, Bill Herman, Bob Barnhart Coadministrators of the Building Inspection Department and Bob Rubino. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett were presented the Intergovernmental Agreement with the Village of Saddlebrooke to provide Building Inspections. County Counselor Housley approved the agreement but Bill Herman had some concerns with it based on a prior agreement with the City ofFremont Hills. The Commission will verify the concerns before signing the agreement. Motion/Vote - 9:50 a.m. Postpone the Intergovernmental Agreement With SaddIebrooke Western Commissioner Bill Barnett made a motion to postpone the intergovernmental agreement with the City of Saddlebrooke until the issues are clarified. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. 10:00 a.m. Rezoning Hearing - Kathleen Carney Re: 1260 Guin Road The meeting was attended by Commission Secretary Julia Maples, Bob Rubino, Terry Bohmont, Karen Haynes, Planning and Zoning Senior Planner, Todd Wiesehan Planning and Zoning Administrator, Ray Dees from Neale and Newman LLP, and Bill Pieper. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Todd Wiesehan, Planning and Zoning Administrator to review the zoning of the residential property owned by Kathleen Carney located at 1260 Guin Road. Mr. Wiesehan said that the parcets surrounding this property are zoned R-1 residential and there is commercial property to the east. The future land use map designates tllis corridor to develop over time into commercial property. The Planning and Zoning Commission reviewed the R-1 zoned property located at 1260 Guin Road and voted to decline changing the zoning to M-1. The properly owners surrounding 1260 Guin Road are unhappy with the lighted sign advertising the cosmetic business and the client traffic is also considered all encroachment by the on the other property owners. However, ifthe property were changed to an M-1 and sold as commercial property there could be another business that would be a greater encroachment. Western Commissioner Bill Barnett stated that this area will eventually become commercial but at this time it is residential and it should remain. We cannot hurt the homeowners that surround the property that are zoned R-1. Presiding Commissioner Lou Lapagtia had concern for the homeowners that by changing this property from R-1 to C-1 or M-1 would be considered intrusive by the county government. Motion/Vote - R-1 Zoning Remain Unchanged for 1260 Guin Road Western Commissioner Bill Barnett made a motion to allow the R-1 zoning of 1260 Guin Road to remain unchanged. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). July 11,2011 L 10:15 a.m. Planning and Zoning - Zone Amendments Re: Regulation: Commercial Parking Areas used for Seasonal Storage of Recreational Vehicles The meeting was attended Commission Secretary Julia Maples, Bob Rubino, Planning and Zoning Director Todd Wiesehan and Senior Planner Karen Haynes. Todd Wiesehan presented to the County Commission an amendment to Article 7, Section 2 of the County Zoning Regulations, in reference to commercial parking areas used for seasonal storage ofrecreational vehicles. The Christian County Planning and Zoning Commission approved the amendment and has requested that the County Commission approve the amendment. Court Order - 7-11-11-02 - Zoning Amendments - Commercial Parking For Recreational Vehicles Storage ORDER NO. 7-11-11-02 ORDER of the CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: July 11, 2011 SUBJECT: Adoption of Amendments to the Zoning Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure emcient expenditure of public funds and to promote the health, safety, convenience, prosperity and general welfare of its inhabitants; and WHEREAS, the Planning and Zoning Commission has held public hearings in order to obtain public input concerning amendments to the Zoning Regulations for Christian County, Missouri, in accordance with the requirements of Section 64.670 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has recommended the amendments to the Zoning Regulations for Christian County, Missouri; and NOW, THEREFORE, on this 11th day of July, 2011, at a duly called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Bill Barnett, seconded by Commissioner Lou Lapaglia, and concurred by Presiding Commission Lapaglia, the Christian County Commission did vote unanimously to amend the Zoning Regulations for Christian County, Missouri, pursuant to the provisions of Chapter 64.510 through 64.695 of the Revised Statutes of Missouri. IT IS HEREBY ORDERED that the Zoning Regulations for Christian County, Missouri, are hereby amended. The following Articles and Sections of the Zoning Regulations have been amended as per the attached handout: Article 7, Section 2"Recreational Vehicles» added to subsection I. Article 7, Section 2 Item 5 inserted to subsection I with original item 5 renumbered as item 6 IT IS FURTHER ORDERED that the amendments to the Zoning Regulations for Christian County, Missouri shall become effective on 1st day of August, 2011, and a copy of this Order shall be filed in the office of the County Clerk before 5:00 p.m. this date. Done this 11th day of July, 2011, at 11:00 a.m. CHRISTIAN COUNTY COMMISSION July I 1, 2011 3 6 e 4 t 1 Lou Lapaglia Yes X Presiding Commissioner Dated: 7-11-2011 Tom Huff Yes ' Commissioner, Eastern District Daied Bill Barnett Yes X Commissioner, Westem District Dated:7-11-2011 ' ATTEST: Kay Brown County Clerk 1 23385-000\383506.doc 10:30 a.m. Rezoning Hearing - Cox Investment Group Re: Wyoming and Tatum Roads i The meeting was attended by Commission Secretary Julia Maples, Planning and Zoning Director Todd i Wiesehan and Karen Haynes, Senior Planner. Todd Wiesehan Director of the Planning and Zoning Department presented to the County Commission a ' request to rezone two tracts of land from A- 1 (Agricultural District) to C-2 (Generat Commercial District) ' that are located at Wyoming and Tatum Road in Ozark, Missouri. The Christian County Planning and Zoning Commission held a public hearing on June 20,2011, and votedto recommend approval of this i - request to the County Commission. An order was presented to the County Commission by by Mr. Wiesehan for review. Court Order- 07-11-11-03 - 4 Court Orders through . ORDER NO. 7-11-11-03 i ORDER OF THE } CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATEISSUED: July 11,2011 SUBJECT: CASE NUMBER 2011-0085 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to ; rezone two tracts of land from A-1 (Agricultural District) to C-2 (General Commercial District) in order to lawfully , permit land use compatible with surrounding parcets as reflected in the Christian County Zoning Map and located ! at WYOMING ROAD, OZARK, MISSOURI, PIN#18-0.2-9-0-0-8 S9 T26 R21 and legally described as follows: r The Christian County Planning and Zoning Commission did, during public hearing on June 20, 2011, vote to July 11,2011 4 1 t recommend approval of this request. Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Barnett, seconded by Commissioner Lapaglia, vote unanimously to approve this request with the condition that the above described tracts will be subdivided from their parent parcels with the greater remaining portion continuing to be zoned A-1 (Agricultural DistricO Done this 11th day of July, 2011, at 11:00 a.m. CHRISTIAN COUNTY COMMISSION Lou Lapaglia Yes_X Presiding Commissioner Dated: 7-11-2011 Absent Yes Tom Huff Dated: Commissioner, Eastern District Bill Barnett Yes X Commissioner, Western District Dated: 7-11-2011 ATTEST: Kay Brown County Clerk 23385-000\ 383506.doc - 1:00 p.m. Commissioners Attend OACAC Meeting Presiding Commissioner Lou Lapaglia and Western Bill Barnett attended the OACAC meeting located at 204 East Elm Street in Ozark, Missouri. 2:30 p.m. Bid Opening Christian County Re: R.F.P. Construction Services The meeting was attended by Commission Secretary Julia Maples, Art Hughes from Septagon and Paul Hively ofNabholz Construction Services. - Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened the R.F.P.'s for Construction Services for the Judicial Center expansion that were submitted by the following companies: 1. Foget-Anderson Construction Company - Kansas City, Kansas 2. Paric Construction - O'Fallon, Missouri 3. Nabholz Construction Services - Springfield, Missouri 4. Septagon Construction Company, Inc. - Sedalia, Missouri COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN July Term, 2011 July 11,2011 5 '1 5 4 In the Christian County Commission ofsaid County, on the 7th day of July 2011, the following, among 1 other proceedings, were had, viz: 1 THE TREASURER IS HEREBY ORDERED TO TRANSFERTHE SUMOF $376,614.84 FROM THE 4 COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #I $116,675.28 COMMON ROAD #2 $ 114,453.25 BILLINGS SPECIAL $ 40,561.42 GARRISON SPECIAL $ 8,360.85 OZARK SPECIAL $ 32,765.49 SELMORE SPECIAL $ 12,955.55 S. SPARTA SPECIAL $ 3,954.46 STONESHIRE SPECIAL $ 2,297.35 t CITIES CITY OF BILLINGS $ 4,481.72 CITY OF CLEVER $ 2,673.97 CITY OF FREMONT HILLS $ 1,355.80 CITY OF NIXA $ 16,571.05 CITY OF OZARK $ 17,512.59 CITY OF SPARTA $ 1,996.06 Sigtures 041,710 1 t -Lop Lapadlfa/Pjedin@°* missioner i July 11,2011 6 1,1 Christian County Commission July 14, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on July 14,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. , Motion/Vote - 9:00 a.m. Approval of the Minutes Postponed Western Commissioner Bill Barnett made a motion to postpone the approval of the minutes till July 18th, ' 201 I. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes),Tom Huff(AbsenO. The meeting was attended by Commission Secretary Julia Maples and Doug , Martens. 1 9:05 a.m. County Commission Ordinance - No Parking Re: Bridges and Low Water' Crossings The meeting was attended by Commission Secretary Julia Maples, Doug Martens and Deputy Kevin f Turpin. L Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Deputy Kevin ' Turpin to discuss having an ordinance that specifies no parking on all county bridges and Iow water 4 crossings. This ordinance would allow law enforcement to give citations, protect the public, and keep the i bridges free ofpedestrians and vehicles for any emergency. Doug Martens, a homeowner by Riverside Bridge, stated that based on the County maps, any shore line f that is on the high side ofthe Riverdale Bridge is considered private property. Mr. Martens owns a portion ofthe shore line and he and other homeowners have safety and liability concerns for those that trespass on t their private property. He supported having law enforcement along the bridge to avoid any personal t liabilities. Motion/Vote - 9:10 a.m. No Parking on Any County Bridges or Low Water b Crossings Western Commissioner Bill Barnett made a motion to approve the Ordinace to stop parking on any county ! bridge or low water crossings. The Ordinance goes into effect this morning at 9:10 a.m. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Julia Maples. 1 Ordinance - 07-14-2011-1 - No Parking on Bridges and Low Water Crossings ORDER NO. 07-14-2011-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: July 14, 2011 ' SUBJECT: Prohibiting Persons from parking Motor Vehicles within 100 feet of a "No Parking" Sing for the Purpose i of Protecting the Health, Safety, and Welfare of the Public. WHEREAS, pursuant to Sections 49.266 and 49.270, RSMo., the Missouri Legislature has recognized the J July 14,2011 1 t authority of the county commissions to enact orders to manage and control county property for public safety to promote the health, peace, good order, comfon and convenience of the county and its inhabitants, and for the : protection of property thereon; and 1 WHEREAS, the Commissioners of Christian County, Missouri find and declare that it is necessary to adopt an Order establishing parking restrictions on county roads in order to provide for the safety and efficient movement of; traffic on county maintained roads within Christian County, Missouri. 1 NOW THEREFORE, on this 14th dayof July, 2011, ata meeting duly called of the Christian County Commission, 1 upon motion made by Commissioner Barnett, seconded by Commissioner Lapaglia, with Commissioner Tom Huff being absent, the Christian County Commission did vote unanimously to enact the following Order: k Section 1. Title. This Order shall be knows as the 'NO Parking Order"'. Section 2. Purpose. The purpose of this Order is to protect public health, safety, and welfare from the dangers represented by persons parking motor vehicles within one hundred (100) feet of either side of a "NO Parking" sign ' posted on a County Road. This includes physical dangers to persons on County Roads, the traveling public, and 1 adjoining owners, as well as problems associated with trespass, and damage to public and private property associated with parking motor vehicles on a County road within one hundred (100) feet on either side of a 'No Parking" sign. Section 3. Definitions. 'Motor Vehicle" means any vehicle which is, or is designed to be, self-propelled. Section 4. Prohibitions. (a) No person shall park a motor vehicle on a County road, County right-of-way, or on private property within one j hundred (100) feet of either side of a "No Parking" sign which has been posted by any state, county, or municipal authority, including Christian County or an individual or business on property they are the legal owner thereof. In addition to any penalties provided for in this Order, if a vehicle is parked in a place where parking is clearly prohibited or in a manner which constitutes a hazard to or an obstruction of motor vehicle traffic, or blocks or i impedes access to private property or to mailboxes, then any peace omcer authorized tissue citations under this ' Order may cause the vehicle to be towed away and stored at the Owner's expense. , (b) No person shall remove, deface, paint, destroy, or otherwise damage any signs posted on a County road, including but not limited to "No Parking" signs, 1 Section 5. Enforcement, Responsibility and Authority. This Order shall be enforced by the Christian County Sheriff' s office or any law enforcement agency with which Christian County has a Cooperative Law Enforcement t Agreement. Section 6. Violations. Violations of any provision of this Order is an infraction punishable by a penalty in f accordance with Section 560.016.1(41 RSMo., not exceeding Two Hundred Dollars ($200.00). Section 7. Severability Clause. Should any Section or portion of this Order be held unlawful or unenforceable by any court of competent jurisdiction, such decision shall apply only to the specific Section, or portion thereof, t directly specified in the decision. All other Sections or portions of this Order shall remain in full force and effect. Section 8. Effective Date. This Order shall be effective upon its passage. Copies of the Order shall be maintained ' in the omce of the Christian County Clerk. Done this 14th day of July, 2011, at 9:05 O'clock a.m. CHRISTIAN COUNTY COMMISSION Lou Lapaglia z Presiding Commissioner Yes: X Bill Barnett Yes: X Western Commissioner Tom Huff Yes: Absent Eastern Commissioner July 14, 2011 2 e t f 9:15 a.m. City of Saddlebrooke Re: Building Inspection Agreement The meeting was attended Commission Secretary Julia Maples, Deputy Kevin Turpin, Doug Martens, Bob i Barnhart and Bill Herman Coadministrators of the Building Inspectjons Department. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Bob Barnhart andt Bill Hermann the.Co administrators ofthe Building Inspections Department to review the Building , Inspection Agreement with the Village of Saddlebrooke. Presiding Commissioner Lou Lapaglia said that al! real property within the Village of Saddlebrooke would j need to be reappraised. The current fees that are charged by the County Building Inspections are not set in I stone and the prices for the various inspections could increase across the board. The County reserves the , right to increase the fees for inspections. The following agreement between the Christian County Commission and the Village of Saddlebrooke for ; Building Inspections has been presented for approval: INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, made and entered into on this 11th day ofJuly, 201 I by and between the Village of Saddlebrooke, MO. (hereinafter referred to as "Village") and Christian County, MO (hereinafter referred to t as "County"). WHEREAS, the Village request that the County provide inspection services for residential and ! commercial construction within the Village; and I WHEREAS, the County has a Building Code Department with inspectors and is agreeable to provide building code inspections for the Village; and WHEREAS, the parties herein are authorized pursuant to section 50.332, RSMo, to enter into this Agreement. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER CONTAINED, THE PARTIES AGREE AS FOLLOWS: t 1. Services. County agrees to provide the building inspection services for all phases of construction, both 4 residential and commercial, according to the ordinances presently adopted by the Village. , 2. Adoption of Building Codes. The Village agrees to adopt an ordinance for a building code and regulations consistent with those building codes adopted by the Christian County Commission under Order, 03-13-08-Ol or any subsequent amendment thereto. f 3. Permits. All building projects within the Village will be subject to the permitting requirements as H described in County Commission Order 03-13-08-01, Adoption ofBuilding Codes and Regulation for : Christian County. Any applicant seeking a construction permit within the Village shaII first apply to the Village Clerk for a certificate to identify the property for which a construction permit will be sought to ensure the property is properly zoned for the construction anticipated and the Village has approved its 4 design and construction. This certificate will then be submitted to the County Building Inspection Department with the apptication for any building permit. 4. Fees. The Village agrees the County may charge reasonable fees for building inspection services for t inspections in the Village in accordance with the fee schedule adopted under County Commission Order03 ; -13-08-01 or any subsequent amendment thereto. Each project to be inspected within the Village will be i charged the appropriate building inspected within the Village will be charged the appropriate building 5 inspection fees per each person seeking a permit. All applicants for permits shall make the necessary 7 deposit of funds for such inspection fees with the County, at or before the time of the permits issuance. No July 14,2011 3 1 6, t inspection will be provided by the County for any project until all fees have been collected for that project. 5. Village Consent. The Village hereby authorizes the Christian County Building Inspections Department to charge all applicable fees, perform all required inspections and mandate all necessary corrections for any building projects within the Village for the purpose of enforcing minimum standards of Construction , ensure the health, safety welfare of the residents ofthe Village. 6. Dangerous Buildings. This agreement does not grant authority, require, nor bind the County Inspections Department to perform inspections or perform enforcement actions on dangerous or unsafe buildings as described in County Commission Order03-13-08-01. 7. Flood Plain. This agreement does not grant authority or require the County Buitding Inspections Department to act as flood plain administrator, or interpreter of the requirements of the National Flood j Insurance Program (NFIP) as it may apply to the Village. It will be sole responsibility ofthe Village to notify the County Building Inspections Department whenever any building project will be located within a "Special Flood Hazard Area" (SFHA), Special Hazard Area (SHA), Floodway, or any other area designated by the NFIP as requiring specific construction criteria for the purpose of achieving compliance j with the NFIP, State Emergency Management Agency, or an y other entities. It will be the sole responsibility ofthe Village to provide all necessary information at the time a permit application is submitted, such as the Base Flood Elevation (BFE), Design Flood Elevation (DFE), any pertinent items such as any extra freeboard that may be required above the minimums set for the NFIP, and , other required information. In return, the County Building Inspections Department will provide building inspections services in conformance with the International Code Council Family of Codes as it pertains to construction with SFHA's. 8. Prosecution ofViolations. The County Agrees to report all violations noted by its inspectors and any corrective process. The County, however, shall not be obligated to prosecute any violation of the Village ordinances or regulations, which shall be sole responsibility ofthe Village. In the event construction of any , project within the Village proceeds in violation of any building code requirement, the Village may proceed i with enforcement under the Village ordinances, zoning and/or building codes. The County agrees to provide any necessary witnesses for such prosecutions. 9. Term. The term ofthis agreement shall commence on 7-11, 2011, and remain in effect until Dec. 31, 2011. This agreement may be terminated by either party hereto upon thirty days written notice of termination to other party. Any renewal ofthis agreement after the initial term or any changes herein shall 1 be by the order of the County Commission and an ordinance adopted by the Village. I 0. Waiver and Release. The Village agrees to indemnify and hold harmless Christian County, its elected officials, employees, agents and contractors against any and all claims, damages, injuries, and expenses, i including attorney fees resulting, in whole or in part, directly or indirectly, from the inspection services properly provided by the County Building Inspections Department pursuant to this Agreement. ' 11. Indemnity. To the extent not covered by sovereign immunity under Missouri law, the County hereby agrees to assume responsibility imposed by law on its officeholders and employees and the Village hereby J agrees to assume responsibility for the liabilities imposed by law on its officials and employees. Each party 1 to ·this agreement shall be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing ofservices by the other party. This language is not intended to act as a waiver of limitation of either the County's or the Village's rights and/or defenses with regard to sovereign immunity under federal law, Missouri taw or municipal regulations. 12. Entire Agreement. This agreement contains the entire understanding and agreement of the parties. ' There are no other promises or conditions. No modification, amendment, cancellation or waiver of any of J July 14,2011 4 l T the provisions of this agreement shall be effective unless it is in writing and is signed by a representative ! authorized by each party hereto. 1 IN WITNESS WHEREOF, the parties that caused this Agreement to be duly executed the 14th day of July, 2011. Christian County, Missouri Village ofSaddlebrooke By: Lou Lapaglia, By: Carol Gaines, Presiding Commissioner Chairman, Board ofTrustees By: Bill Barnett Western Commissioner By Tom Huff -- Absent , Eastern Commissioner t Approved at to form: John Houstey- County Counselor Motion/Vote - 9:20 A.M. County Accept the Intergovernmental Agreement with , SaddIebrooke for Building Inspections Western Commissioner Bill Barnett made a motion to enter into a Intergovernmental Agreement with the f VilIage of Saddlebrooke to provide Building Inspections. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Prosecutor Amy Fite & Laura Webb Forbes Re: Regional Child i Agreement Discussion J The meeting was attended Commission Julia Maples. 1 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Prosecuting , Attorney Amy Fite & Laura Webb Forbes to discuss the continuation ofthe regional child support enforcement agreement between Greene, Christian and Taney counties. I Prosecutor Fite presented the agreement to the County Commission. She explained how this has been a - 1 proven cost effective and efficient method. for the prosecution of child support. This program that is fully , funded by the three counties provides for a dedicated staff for the prosecution of child support. Prosecutor Fite requested that the County Commission continue the agreement with Greene and Taney I Counties in support of the regional office. t Presiding Commissioner Lou Lapaglia asked, who pays for the prosecutor and the assistant prosecutors for } Greene, Taney and Christian Counties? t Prosecutor Fite said that they sign on behalf of the Prosecutor for each county. Our office would have , control over continued collaboration for child support enforcement. This is an annual memorandum of j understanding and tlie agreement states the responsibilities and specific activities that each party provides. ' Western Commissioner Bill Barnett asked if this program is funded by the County? 1 July 14, 2011 5 Laura Webb Forbes said each county shares in the financial responsibility. Greene, Christian and Taney 1 Counties receive grant funds from the state and the federal government for the prosecution of child support. The counties pool their funds and provide a staffthat is completely dedicated to the purpose of child support enforcement for the counties. 1 Motion/Vote - 9:30 a.m. Approve the Child Support Agreement t Western Commissioner Bilt Barnett made a motion to continue the agreement with Greene and Taney County's to provide child support enforcement. Lou Lapaglia seconded the motion. The motion passed by i vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Presiding Commissioner Lou Lapaglia signed the agreement. i 10:00 a.m. Board Of Equalization Re: Brian Rush Mr. Rush cancelled the meeting. 11:00 a.m. Board of Equalization Re: George Rensch Mr. George Rensch cancelled his meeting with the Board ofEqualization. 1:30 a.m. Board Of Equalization Re: Todd Sheckley Mr. Todd SheckIey appeared before the Board of Equalization to appeal his property assessment. The F minutes are contained in the Board ofEqualization minute book. , Signire* -*.2 f Moll Lapadttii?Pr%si missioner t f July 14,2011 6 t 1 C 8. 7 Convene Christian County Commission £ .4 --- ------ July 18, 2011 Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on July 18,2011 atthe County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:00 a.m. Approval of the Minutes Delayed Western Commissioner Bill Barnett made a motion to delay the approval of the minutes. Lou Lapaglia, seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). --- 9:05 a.m. Courthouse Gazebo Re: Maintenance Discussion The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnet discussed the painting and maintenance needed for the Court house Gazebo. The Commissioner's asked Devan ofDevan Custom Creations for a quote to paint and repair the gazebo located on the courthouse lawn. If awarded the bid, the workers could start July 20th, 201 1. The quote for the project is S 800.00. Motion/Vote - 9:10 a.m. Approve the Repair and Painting of the Gazebo Western Commissioner Bill Barnett made a motion to award the painting and repair of the Gazebo for S 800.00 to Devan Custom Creations. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bili Barnett (Yes), Tom Huff (Absent). - -9:15 a.m. County Commission Re:-Work Experience Agreement- · - - - The meeting was attended by Commssion Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett reviewed the the Work Experience Agreement. The agreement states that the County will receive 25 hours of additional help at no cost to the County. Presiding Commissioner Lou Lapaglia noted that the administrative assistant will check to make sure there is no liability to the county should a worker become injured. Motion/Vote - 9:15 a.m. Accept the Work Experience Agreement Western Commissioner Bill Barnett made a motion to accept the work experience agreement with the stipulation that the county incurs no liability. This agreement is effective the 18th day ofJuly. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The County Commission signed the agreement and attested by the County Clerk. 10:00 a.m. Board of Equalization Re: Joe Watkins Meeting Postponed Joe Watkins requested that his Board ofEqualization meeting be moved to July 28, 2011. July 18,2011 t. 3:30 p.m. County Counselor John HouseIy, Chad Zickefoose and Carson Ellif Re: Riverdowns West Sewer Project The meeting was attended by Chad Zickefoose, President ofthe Riverdowns West Subdivision, Carson Ellif, Todd Wiesehan Director of the Planning and Zoning Department, Bob Rubino and Donna Osborn of the Christian County HeadlinerNews. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Counselor John Housley, Chad Zickefoose and Carson Ellif for an update on the Riverdowns West Sewer Project and how the county is participating. Chad Zickefoose said that Frontier Environmental Company has a contract with the Riverdowns West Subdivision homeowners association. A preliminary plan for the flood plain and for the sewer project has been submitted to the Department ofNatural Resources to prepare for construction. The homeowners association has paid to start the engineering and design work and cost for these services has greatly depleted the funds. Mr. Zickefoose was inquiring about a bridge loan until the bonds are sold to continue the engineer work that is needed to,start the project. Carson said that before any funds are given the following must be completed: a complete set ofplans and specs must be submitted, the transfer of any easements, and a public hearing before any funds can be released. Chad Zickefoose said he hasn't seen the plans or specs. The homeowner dues are paying the bills for the engineering work and the second half of the bills are not due until January 1,2012. At some point there will be no money available to pay the electric bill. Carson Ellif asked, "How long will we wait for approval from DNR?" "What amount money is needed for the remainder ofthe engineering?" County Counselor Housley stated that the County is somewhat restrained by statute. There is a step by step process that the county must go through before funds can be made available. A complete set ofplans and specs must be provided and the Department ofNaturaI Resources must give approval before the County Commission's approval. If wejump in without the plans and specs and the approval ofDNR, then the County would be liable. Presiding Commissioner Lou Lapaglia said the we will delay this project until a permit is approved and issued by-DNR:before-we-proceed. Sig tures 0.1 La patilia/Presid ng Qbmm issioner IV July 18,2011 2 , Christian County Commission July 21, 2011 i Convene i Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:00 a.m. on July 21,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, ' Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:10 a.m. Approve the Minutes for July 14, and July 18, 2011 Western Commissioner Bill Barnett made a motion to approve the July 14 and July 18, 2011 minutes. Lou ' Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom ' Huff (Absent). 9:15 a.m. Trevor Croley - Croley Insurance Re: Mid-year Health Insuance Review 1 and Carrier Consolidation The meeting was attended by Commission Secretary Julia Maples, My-Linh Smith and Vickie Dudley from L Cox Health Plans, Trevor Croley of Croley Insurance and Treasurer Karen Matthews. 4 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Trevor Coley of I Croley Insurance and My-Linh Smith and Vickie Dudley from Cox Health Plans, for the mid-year health ; insurance review. Trevor Croley introduced My-Linh Smith as the County's representative from Cox Health Plans and Vicki Dudley who is in charge ofwellness and disease management. Ms. Smith passed out the mid-term report of the members various claims for the health insurance. # Presiding Commissioner Lou Lapaglia requested that the mid-review be done prior to the end ofthe month ' and the third quarter review be done prior to September30th for budgetaiy purposes. Trevor Croley and My-Linh Smith agreed that should not be a problem. ' There was discussion ofthe mandatory use ofgeneric drugs versus name brand medicine. Cox Health plans prefers members purchase generic drugs because they are cheaper and they keep the costs down. Name brand prescriptions are available through the plan but the patient would be required to pay the co-pay and the price difference between the generic and name brand. There was discussion about the number of members enrolled in the plan that have not selected a primary ' care doctor and suggestions to assist them in selecting a doctor. By not having a primary care physician, { increased health care costs are incurred which includes emergency room visits. Vickie Dudley suggested providing some wellness and chronic disease prevention education pieces for f distribution to the members. My -Linh passed out the member discount cards that expire May of 2012. 1 Trevor and the County Commission expressed their appreciation to My-Linh Smith and Vickie Dudley for the mid-term review ofCounty's healthcare Costs. Trevor reviewed consolidating the County's voluntary benefit plans. Trevor said that Croley Insurance will ; continue to offer Assurant dental, life and disability. He said that they have been getting so many calls I from the members regarding benefits from other companies that they can't answer. July 21, 2011 1 t 6 . ,1 0 Presiding Commissioner Lou Lapaglia said that managing 5 or 6 benefit company's is confusing and k inefficient and by consolidating the benefits it will make it simpler and may possibly result in a lower rate. 1 Trevor Croley recommended that the County start fresh with open enrollment and contact the other 1 providers of any changes. Motion/Vote - 10:00 a.m. Approval of the Right-of-Way for Montague Road 4 Western Commissioner Bill Barnett made a motion to accept the Montague Road Right-of-Way Warranty · Deed. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett | (Yes), Tom Huff (Absent). Ordinance - 07-21-11-01 - Right-of-Way Warranty Deed - Montague Road - C2 The County Commission approved and signed the Right-of-Way Warranty Deed for Montague Road to transfer additional right-of-way along Montague Road to the Common 2 Road District The grantors are Rider Reason, LLC. The deed was signed by Joy N. Rider Trustee. The deed was attested by County Clerk Kay Brown. Motion/Vote- 10:30 a.m. Approval ofthe Johnson Road Right-of-Way Warranty ; Deed Western Commissioner Bill Barnett made a motion to approve the Johnson Road Right-of-Way Warranty Deed. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett 1 (Yes), Tom Huff(Absent). Ordinance - 07-21-11-02 - Right-of-Way Warranty Deed - Johnson Road (C-1) - The County Commission signed and approved the Right-of-Way Warranty Deed for Johnson Road to transfer additional right-of-way along Johnson Road to the . Common 1 Road District. The Grantors are Donald E. Bilyeu and Shirley M. Bilyeu. The deed was attested by , County Clerk, Kay Brown. : 1:15 p.m. Chief Deputy Brian Cathey Re: Surplus Vehicle Discussion ChiefDeputy Brian Cathey requested that the meeting be rescheduled to next week. COURT ORDER STATE OF MISSOURI t }SS. CHRISTIAN COUNTY July Term, 2011 In the Christian County Commission of said County, on the 21st day of July 201 1, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$ 112,927.83 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16,939.17 July 21,2011 2 C , ROAD DISTRICTS COMMON ROAD #1 $ 33,730.41 COMMON ROAD #2 $ 33,096.90 BILLINGS SPECIAL $ 11,720.21 GARRISON SPECIAL $ 2,418.91 OZARK SPECIAL $ 9,474.08 SELMORE SPECIAL $ 3,743.56 S. SPARTA SPECIAL $ 1,142.27 STONESHIRE SPECIAL $ 66232 Sigi;ptures [lge:*24 sllinfi'Eo?Mfhissioner tv July 21,2011 3 4i h Christian County Commission 1 July 25, 2011 Convene t Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:15 a.m. J on July 25,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, j Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. f Motion/Vote - 9:15 a.m. Postpone the Approval of Minutes , Western Commissioner Bill Barnett made a motion to postpone the approval of the minutes to Thursday, the 28th day ofJuly. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 9:20 a.m. Carl Anderson - Recycling Center Re: Employment Concerns The meeting was attended by Commission Secretary Julia Maples and Chief Deputy Payroll Clerk Tom • Lawson. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Carl Anderson ; from the Recycling Center to discuss his employment. Carl Anderson came to the Commission requesting relief from his job due to poor health and he has applied for disability. The Commission said he could work one day per week for two weeks or four half w days within two weeks. Mr. Anderson wanted to know how he could draw unemployment. 4 ChiefDeputy Tom Lawson said Mr. Anderson cannot draw unemployment until he resigns or is 6 involuntary terminiated. Tom Lawson said that if an employee initiates the contact with the supervisor to resign due to health reasons or moving out of town that is considered a voluntary resignation and is not , eligible for unemployment. Mr. Anderson has applied for social security disability and it may be one to two, years. Chief Deputy Tom Lawson recommended that a written statement from Mr. Anderson be provided to him < with the phrase involuntary terminiation or voluntarily resigned which would clarify the reason of unemployment. Commissioner Lou Lapaglia suggested that Carl Anderson submit a letter to Western Commissioner Bill i Barnett regarding his inability to preform his work. The county commission is authorizing to involutnary terminiate carl with the understanding that he provides a letter stating that he is no longer able to perform his work. Motion/Vote - 9:35 a.m. Involuntary Terminate Cari Anderson Western Commissioner Bill Barnett made a motion to involuntary terminiate Cart Anderson with the T understanding that he provides a letter stating that he is no longer able to do the work. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). t 9:30 a.m. Bid Opening Re: Propane for Common 1 Road District The meeting was attended by Commission Secretary Julia Maples Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened bids for propane 1 for Common 1 Road District from the following companies: July 25, 2011 j 5 j MFA Oil 3,000 gallons at $ 1.79 per gallon with a full payment prepaid or $ 1.84 per gallon with 10 cents per gallon down payment. Any deliveries above the 3,000 gallon bid will be delivered at the current < commercial price. p Hoods Propane $ 1.89.9 per gallon guaranteed for propane with no limit on the number of galIons Bill made the motion to go with hoods no prepay penalty or predetermined amount and Lou seconded. i Motion/Vote - 9:40 a.m. Award the Common 1 Road District Propane Bid 3 Western Commissioner Bill Barnett made a motion to award the Common 1 Road District propane bid to 1 Hoods for $ 1.89 per gallon because there is no prepay penalty or predetermined amount that can be purchased. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill i Barnett (Yes),Tom Huff(Absent). Motion/Vote - 10:15 a.m. Motion Vote -Architectural Services Re: Possible Judicial i Facility Expansion r Western Commissioner Bill Barnett made a motion to award the architectural services to Paragon/Treanor per the recommendation ofthe Public Building Corporation. Lou Lapaglia seconded the motion. The £ motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. 10:30 a.m. Interview Construction Manager - Paric Corporation i The meeting was attended by Commission Secretary Julia Maples, Public Building Corporation Board i Members: Greg Hanks, Phil Short, Bob Massengale, John Mitchum, Donna Osborn of the Christian J County Headliner News and Donna Baxter from the Springfield Newsleader and Eric Peterson came later. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett and the Public Building w Corporation gathered to interview the Paric Corporation to possibly serve as the Construction Manager for the expansion of the Judicial Facility. The minutes of the meeting are in contained in the minutes of the Public Building Corporation. 11:15 a.m. Interview Construction Manager for Possible Judicial Facility Expansion: - FogeI- Anderson Construction Co. The meeting was attended by Commission Secretary Julia Maples and members from the Fogel-Anderson Construction Company and the Public Building Corporation Board Members: Greg Hanks, Phil Short, Bob 1 Massengale, John Mitchum, Eric Peterson and Donna Osborn of the Christian County Headliner News and l Donna Baxter from the Springfield Newsleader. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett and the Pubtic Building t Corporation interviewed the Fogel-Anderson Construction Company to serve as a construction manager for the possible Judicial Facility expansion. The minutes ofthe meeting are contained in the Public Building Corporation minutes. 1 5 1:15 p.m. Interview Construction Manager Re: Possible Judicial Facility Expansion-i Septagon Construction Company i The meeting was attended by Commission Secretary Julia Maples and members from the Septagon 6 July 25,2011 2 1 ..El 4 V. C Construction Company and the Public Building Corporation Board Members: Greg Hanks, Phil Short, Bob ! Massengale, John Mitchum, Eric Peterson and Donna Osborn ofthe Christian County Headliner News and ! Donna Baxter from the Springfield Newsleader. £ Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett and the Public Building f Corporation met with Dennis Paul, Nick Smith, Art Hughes and Mike Smith from Septagon Construction ! Company for a Construction Manager position for the possible Judicial Facility expansion. The minutes of * the meeting are contained in the Public Building Corporation minutes. 1 1:50 p.m. Interview Construction Manager - Nabholz Construction Services 1 The meeting was attended by Commission Secretary Julia Maples, members from the Nabhotz j Construction Services Company and the Public Building Corporation Board Members: Greg Hanks, Phil f Short, Bob Massengale, John Mitchum, Eric Peterson and Donna Osborn of the Christian County Headliner News and Donna Baxter from the Springfield Newsleader. I Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett and the Public Building Corporation met with Bill Hannah CEO, Bob Hillman, Kenny Giese, and Patti Hively of Nabholz Construction Services for a Construction Manager position for the possible Judicial Facility expansion. The minutes ofthe meeting are contained in tile Public Building Corporation minutes. i Sigtures Lo!71-a U mmissioner July 25, 2011 3 . 41 e r Christian County Commission t July 28, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 9:10 a.m. , on July 28,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, i Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:10 a.m. Approval of the Minutes of July 11 and the 21,2011. Western Commissioner Bill Barnett made a motion to approve the Minutes for JuIy 1 Ith and July 2lst, 2011. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett , (Yes), Tom Huff(AbsenO. The meeting was attended by Commission Secretary Julia Maples and 142 ) State Representative Ray Weter. f 9:15 a.m. Captain Brian Cathey Re: JAG Grant and Surplus Vehicle Discussion ; The meeting was attended by Commission Secretary Julia Maples and State Representative 142 District 1 Ray Weter. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Captain Brian 1 Cathey to discuss the JAG Grant and a surplus vehicle. Captain Cathey presented information regarding the JAG grant. The grant if approved, would provide the Sheriff's Department $ 13,900.00, to be used for > technology or education. The funds are for five new laptops and $ 2,500.00 be used for the DARE program w education. The funds are supplied through reimbursement. Captain Cathey wanted to inform the County Commission so that a line item would be placed in the budget for the grant funds. The Sheriffhas a 2002 Crown Victoria that has extensive front end damage and the transmission is out. Ozark Bodyworks has offered to take the vehicle on trade forS 750.00. In lieu of cash, the trade in amount t of $ 750.00 will be credited toward the repairs and maintenance of the Sheriff's fleet cars. The Commission asked Captain Cathey to take care ofthe insurance and transfer oftitle prior to making , the trade. Motion/Vote - 9:20 a.m. Approve of Trade-in of the Sheriff's Surplus Vehicle Western Commissioner Bill Barnett made a motion to approve the Sheriff's 2002 Crown Victoria trade-in for surplus to Ozark Body Works for a credit of$ 750.00 to be credited to the Sheriff's repairs and t maintenance account and that the title be transferred from the County and insurance be covered before the # vehicle is mobile. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). ' 9:45 a.m Todd Wiesehan Planning & Zoning Administrator Re:Fee Structure : Discussion The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Todd Wiesehan 4 Planning & Zoning Administrator and Josh Byrd to-discuss fee structure. Todd Wiesehan presented to the Commission a fee schedule that was approved last year per the recommendation of the Planning and Zoning Commission. There are some adjustments that are needed to the schedule to cover the additional cost of fuel prices and for the increase of time allotted for some July 284 2011 1 inspections. The estimated fees will increase funding by approximately $ 8,500.00 which would cover the costs especially the increase of fuel costs. FEE SCHEDULE The following list is intended to contain the primary services and associated fees, ejfective on August 8, 2011 butdoes notincludesmal! miscellaneous fees forotherservices theojficeprovides. Rezoning $ 650 Conditional Use Permit $ 450 Amendment to Conditional Use Permit $ 350 Planned Unit Development (PUD) $ 650 Amendment to Planned Unit Development (PUD) ......................... $650 Variance $ 250 Appeal $ 250 Sketch Plan Review - $ 150 Preliminary Plat Review $ 250 Final Plat Review $ 250 Final Plat Per Lot Fee $ 150 Subdivision Variation $ 150 Re-plat of a Named Subdivision $ 150 Vacation of a Subdivision or Any Part Thereof $ 350 Administrative Minor Subdivision $ 150 Lot Line Adjustment $ 75 Zoning & Subdivision Regulation & Environmental Compliance Review (these review fees are charged as part ofthe building permit process) Accessory building $ 45 Residential $ 65 Commercial $ 145 Soil & Erosion Control Permit 1 - 5 Acres $ 150 Greater than 5 Acres $ 250 Floodplain Development Permit -- Structural $ 125 Non-Structural. - .... $ 50 July 28,2011 2 t e Motion/Vote - 10:00 a.m. Approve the New Fee Schedule for Planning and Zoning Western Commissioner Bill Barnett made a motion to approve the new fee schedule for Planning and Zoning to be effective August 8th, 2011. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bili Barnett (Yes), Tom Huff (Absent). 1:30 p.m. Joe Watkins Re: Meet With Board of Equalization Reference Assessment ! The meeting was attended by Denise Nathan representing Mr. Joe Watkins and Ozarks Retail, LLC, Evelyn Reynolds, County Auditor Sam Yamell, County Surveyor Loyd Todd, Brenda Hobbs, Assessor David Stokely, Dewey Lasseleyand Deputy Assessor Rob Turrentine and Karen Moody. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett and the Board of | Equalization met with Denise Watkins representing Joe Watkins of Ozarks Retail, LLC regarding four parcels of real estate that were purchased July 2011 for $ 1,149,000.00. The Assessor appraised the property for $ 1,523,800.The minutes ofthe meeting are kept in the Board of Equalization Book. Ms. 2 Nathan is requesting a decrease in the taxes for the following parcels: 1 The parcel numbers ofthc property that is being renewed are: i Christian County Value Ozark Retail LLC ' Parcel #11-0.8-34-000-000-002.000 4-Al $ 880,800 $ 756,000 7-8 1 Parcel # 11-0.8-34-000-000-002.021 4-A3 $ 202,300 $ 220,000 Parcel #11-0.8-34-000-000-002.012 12 $ 440,700 $ 173,000 COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN July 2011 Term, In the Christian County Commission of said Counly, on the 28th, day of July 2011, the following, among other proceedings, were had, viz: f / The Treasurer is hereby ordered to transfer the sum of $ 66,666.00, from Building Bond to the following: j COLE (Leaving a balance of $ 333,334.00) The Treasurer is hereby ordered to transferthe sum of $ 50,000.00, from General Revenue to the ! following: COLE (Leaving a balance of $ 250,000.00) 3 The Treasurer is hereby ordered to transfer the sum of $ 5,000.00, from General Revenue to the following: Building Inspections (Leaving a balance of$ 30,000.00) Miptures X./ u /Lou,[.apaglia/Pres g 9%missioner July 28,2011 1 '1/ 3 11.Uy.. 7 , i t t July 28,2011 4 + 4 1 \ 2, 4 12 Christian County Commission August 01, 2011 Convene ' Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:50 a.m. on August 1, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, ' Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 4 Motion/Vote - 8:50 a.m. Approval of the Minutes July 25 & 28 and Board Of . Equalization July 28 4 Western Commissioner Bill Barnett made a motion to approve the minutes for July 25 & 28 and Board Of r Equalization minutes for Jully 28th. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). j 8:55 a.m. RFP Decision Re: Construction Services for Possible Expansion of 1 Judicial Building j The meeting was attended by Commission Secretary Julia Maples, Common 1 Supervisor Brent Young, Common 2 Supervisor Brent Young, Jason Stutesman and Donna Osborn ofthe Christian County i Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett received a recommendation [ from the Public Building Corporation to select Septagon for the construction manager for the Judicial ; Center expansion project. 1 Presiding Commissioner Lou Lapagtia said that Septagon emphasized hiring local trades from Elkhead to I Billings and from Spokane to Nixa which will help the County. Motion/Vote - Award the R.F.P. Decision to for the Expansion of Judicial Building ! Western Commissioner Bill Barnett made a motion to award the construction manager services for the , possible expansion of Judicial Building to Septagon Construction Company. Lou Lapaglia seconded the ] motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:00 a.m. Treasurer Karen Matthews Re: Title III Grant Application For Chadwick and Nixa Schools The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor f Brent Young, Common 1 Road District Supervisor Richard Teague, Jason Stutesman and Donna Osborn of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Treasurer Karen Matthews to approve the Titte III grant application for Chadwick and Nixa Schools. The County Commission had the grants lay for 45 days for public inspection. There were no comments from the public. i The Treasurer has requested that the Title III grant funds be distributed to the Chadwick and Nixa Schools. 1 The Treasurer said there is a little over $ 1,000.00 left in the fund. The remainder will have to be returned to the Federal Government. Presiding Commissioner Lou Lapaglia thanked Treasurer Matthews for the time and research she invested to help the schools. . August 01,2011 1 r r Motion/Vote - Award the Title III Grant Funds to Chadwick and Nixa Schools Western Commissioner Bill Barnett made a motion to award the Title III Grant Funds to Chadwick and ' Nixa Schools. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill i Barnett (Yes), Tom Huff(Absent). 1 10:00 a.m. Auditor Sam Yarnell Re: MAS 90 Discussion 4 The meeting was attended by Commission Secretary Julia MapIes, Collector Ted Nichols, Treasurer Karen Matthews and Chief Deputy Clerk Norma Ryan. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Auditor ! Sam Yarnell to discuss MAS 90. County Auditor Sam Yarnell stated that according to state statutes the financials is her responsiblity. Recently, the MAS 90 software was moved to the GIS server. Preferred ' Enterprises had spent weekends instaltling the information and then realized that all the data had been 6 removed without prior approval. Collector Ted Nichols offered a server that he is not using for the MAS 90 ' software. Preferred Enterprises witt move the data to this computer. The anticipated date of completion is ; August 19,2011. The Auditor and the Treasurer voiced their concern that individuals should not have access or authority to ' change the servers and delete files without prior authorization. The County Commission agreed and will i send a letter to the vendors that assist with the server. A suggestion was made that a key be made for the , entrance from the break room to the server room and a log book be kept for the server room to ensure ' safety. 8 County Auditor Sam Yarnell had concern for the Sheriff's use ofthe county credit card. The receipts did not specify what was purchased. There were also some discretionary items that were purchased but are unacceptable under the County's Employee manual. Presiding Commissioner Lou Lapaglia stated that the employee that submitted the bills read the employee I handbook and should have realized that the items purchased were not acceptable for reimbursement. Ted asked, "Was the data backed up to be retrieved later". PC Net said it wasn't backed up 1 Presiding Commissioner Lou Lapaglia asked what about the PAYCHEX"S software? i Treasurer Karen Matthews said that PayChex is in operation and is running in addition to KRONOS. 1:30 p.m. Josie Bock - Great River Associates Re: Discuss Census Population of I Common 1&2 Road District The meeting was attended by Commission Secretary Julia Maples, Assessor David Stokely, County Clerk ' Kay Brown and ChiefDeputy Nonna Ryan taking the minutes. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Josie Bock and Nick Henry from Great River Associates to discuss the census population ofCommon 1 &2 Road District. 1 They presented maps showing the change in population since the 2000 census and 2 proposals. The population difference was less than 10% and is not enough to render a change in the boundary lines. There is currently a 6% difference in population. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett are concerned about the cost to the Clerk's office and the Assessor's office for an unnecessary boundary change. : Motion/Vote - 1:40 p.m. Eastern and Western District Remain Unchanged August 01,2011 2 4 Western Commissioner Bill Barnett made a motion to keep the districts the same as they are now. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. Signures LioLapaMiWPI#si*®Pommiss August 01,2011 3 Ut Ill. Christian County Commission August 04, 2011 Convene / Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. r on August 4, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, , Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approve the August 1,2011 Minutes Western Commissioner Bill Barnett made a motion to approve the August 1, 2011 minutes. Lou Lapaglia : seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff j (Absent). The meeting was attended by County Counselor John Housley. Motion/Vote - 9:00 a.m. Frank Miller - MODOT Highway CC Project - Meeting Postponed 1 Western Commissioner Bill Barnett made a motion to postpone the loan cost share agreement to a future i date. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett ; (Yes), Tom Huff (Absent). County Counselor Houstey advised the Commission to detain the agreement to clarify some details.The meeting was attended by County Counselor John Housley and Scott Christensen from the City ofFremont Hills. 10:05 a.m. Collector Ted Nichols Re: Bid Opening Automated Remittance ' Processing System j The meeting was attended by Representative Ray Weter, 142nd District. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Collector Ted k Nichols to open bids for and automated remittance processing system from one company: Tipton Systems located in Springfield - retailer of Jaguar software automated remittance processing systemj Total Cost is $ 17,038.00. which includes 1 yearofprofessional services and a 1 year maintance 1 agreement. Motion/Vote - 10:12 a.m. Award the Automated Remittance Processing System f Western Commissioner Bill Barnett made a motion to award the Collector's bid to Tipton Systems for the Jaguar automated remittance processing system for $ 17,038.00. Lou Lapaglia seconded the motion. The i motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:25 a.m. Treasurer Karen Matthews Re: Chadwick Fire - Title III Grant Application t The meeting was attended Ray Weter, State Representative 142nd District and Captain Brian Cathey. 1 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Treasurer Karen Matthews to discuss a grant application from Chadwick Fire for Title III funds. Chadwick Fire provided the Treasurer documentation of several search and rescue operations that they had preformed over the past. year in the National Forest. There is approximately $ 1,300.99 left in the Title III fund. The Treasurer said August 04, 2011 1 t that she will place a notice in the paper. The grant application and documentation must lay in the County Commission office for 45 days forthe publids review. The Treasurer requested that the fund balance be distributed to the Chadwick Fire Department following , the 45 day period. 1 The County Commission expressed appreciation to Treasurer Matthews for the time and work she invested ' in this program for the County's benefit. Motion/Vote - 10:28 a.m. Approve the Title III Notice and for Chadwick Fire Protection District Western Commissioner Bill Barnett made a motion to approve the Title III fund transfer to the Chadwick 1 Firepistrict folloWitigthe 45 day period. Lou Lapaglia seconded the motion. The motion passed by vote: i Lou Litpaglikpji · missioner 4 October 18,2011 1 1 1 6 f 0 Christian County Commission October 19, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to·order at 9:00 a.m. i on October 19, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Glen Pace and Trevor Croley Re: Insurance and Financials Employee j Meetings The meeting was attended by the Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett, eighty county employees, Glen Pace, County's Human Resource Consultant, Trevor Croley, Michelle Brown and Aubrey Gray from Croley Insurance and Tina Dold from Cox Health plans and Donnat Osborn of the Christian County Headliner News. Mr. Pace opened the meeting with the recent news of Walton Construction Company going out of business i and twenty Lowes stores across the country that will be closed by the end of the year. For budgeting purposes, the 2012 budget will be set with a minus 2% due to the lack of revenue with no big improvements coming. For the next two years we anticipate no growth and expenses continue to exceed the revenues. He encouraged everyone to shop locally and to support the bond issue to be placed on the April 2012. The Justice Center's final big payment is due and the current tax will go away in 2014. If this 3 ballot initiative does not pass, a minimum of $ 400,000 from the County's general revenue will be needed ' to fund the Sheriff's Department. He encouraged the employees to support the issue so that no onewilibe terminated from employment. 3 ChiefPayroll Clerk Tom Lawson asked, "What type of cuts do we anticipate?" Mr. Pace replied that the following will be a possible remedy: ' *request short term layoff *reduce the number ofwork hours per week, * select people by seniority to be terminated. If we can't balance the budget there is no option but to lay off people. , Presiding Commissioner Lou Lapaglia presented a booklet entitled "Just the Facts" to educate everyone on ! the bond/tax need for the County. He said that our tax revenue has picked up by 6.7% but the expenses are ' the big problem. The county requested health insurance quotes from Anthem, Mercy and Ema and all of ' them declined because they cannot compete with Cox. The county road departments are going to purchase equipment that will be paid off in three years that will ' enable them to chip and seal the roads without paying an outside vendor. Since 2007 the expenses have been increasing and we have not laid off anyone and don't plan to. We are in the process of doing a marketing plan for the county anticipating the economy to improve. Prosecuting Attorney Amy Fite asked, "If one tax is ending what is the amount of the new tax? Presiding Commissioner Lou Lapaglia stated that the bond issue will have a quarter cent that will replace 1 the current bond/tax and will fund the Sheriffs Department. The remainder of the quarter cent sales tax will' cover the bonds. . 1 i Presiding Commissioner Lou Lapaglia presented ways that the Commission are lowering costs such as eliminating the bathroom cleaning provided by Aire Master. Presiding Commissioner Lapaglia will not be attending the MAC conference that is scheduled for the end of October to set an example to cease any j 0 unnecessary training. October 19,2011 1 t. t f. Mr. Pace predicts that in 2012 the downturn of the financial cycle should bottom out and by 2013 the economy should start to recover but we must preserve for the next 16 months. f Prosecutor Amy Fite asked, "What is the total budget for the county?" Presiding Commissioner Lou Lapaglia replied that the county's budget is 10 million and 7.5 million of the i budget is for the wages and benefits of the employees. 1 Assistant Prosecutor Chris Lebeck, "What new businesses are drawing to the county?" Presiding Commissioner Lou Lapaglia replied that we have asked HYVEE grocery store to come to the j county but the biggest problem is that the county does not have a water and a sewer system. We are t working with the city's to draw business because they have water, sewer, and natural gas. The county has increased by 42 percent but the infrastructure is not available and it is difficult to bring in new business without it. 1 Presiding Commissioner Lou Lapaglia introduced Trevor Croley, Aubrey Gray and Michelle Brown from ; Croley Insurance and Tina Bold from Cox Health plans to discuss the proposals for the county's health insurance coverage. i Trevor CroIey said the health insurance goes out for bid every year and no company could match the Cox premium with an 8% cap. The majority ofhealth insurance has a 10 to 14 percent increase. This year he j and his staff have received more calls and questions regarding the health insurance. The plans of yesteryear f such as HMO's, Premier and Mercy no longer exist. There are three different plans available. The current plan that is $ 308 per person per month will increase to $334.00. Option 2 has a higher deductible and the ! drug card has higher copays but the county would not require the members to pay $ 100.00 per month from the employees. This option was achieved by talking extensively with the health care providers to keep , the costs down to base premium of$ 251.00 per month per member. Holly Burnett asked if the employee hours are cut will the health insurance be provided? 1 Presiding Commissioner Lou Lapaglia replied that the insurance will cover all members with 32 or more , hours. Another employee asked if they get health insurance on their own would the premium cost change? Presiding Commissioner Lou Lapaglia stated that Lou said they are giving us a very generous in regards to { the premium cost. We are trying to keep the government solvventand theloss ofthejob 1 Chief Deputy Clerk Norma Ryan asked, "Can you pick the current renewal or option 2?" I Trevor Croley responded that he needs to have direction to know what is the choice of the employees to f select the base plan or option 2 that would not require any additional out ofpocket expense. i ChiefPayroll Clerk Tom Lawson asked, "Is the maximum cost under Option 2 $ 7,500.00 and on the current plan $ 5,500.00? i Deputy Jackson asked, "Do you recommend having two insurance company's?" Trevor did not support having two companies. There was a question regarding the cafeteria plan and Trevor replied that the cafeteria plan will remain to ; cover medical costs for the year and is pre-taxed which will save money. ' i Presiding Commissioner Lou Lapaglia asked, "Is there support of the option 2 program? The employees i agreed to have the option 2 healthcare program. i October 19,2011 t j 0 10:00 a.m. GIen Pace and Trevor Croley Aubrey Gray, Michelle Brown and Tina D Dold from Cox Health Care Plans The meeting was attended by the Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett, forty-three county employees, Glen Pace, County's Human Resource Consultant, Trevor Croley, £ Michelle Brown and Aubrey Gray from Croley Insurance and Tina Dold from Cox Health plans and Donna, ' Osborn ofthe Christian County Headliner News. Presiding Commissioner Lou Lapaglia opened the meeting with financial status of the country. Walmart is projecting the 2012 budget completely flat. Walton Construction is closing. Lowes is closing 20 stores. , Sales tax for the county rose by 6% but the revenues cannot keep up with the expenses and with the current economy we are projecting a minus 2% for the 2012 budget. Glen Pace opened the meeting with the concern for the Justice Center final bond payment that will sunset ' in 2014. Therewillbeabond issue and a quarter ofa cent sales tax presented in April. The bond issue ; will cover the costofthe Justice Center and the remainder to fund the Sheriff's Department. If the bond does not pass there will be $ 400,000 needed to fund the Sheriff's Department. He encouraged the employees to support this issue so that the additional funding needed for the Sheriff's Department will not come from·the County's generat revenue. The County has increased in population in the past ten years by 42% with no increase in taxes in eleven years. The County cannot keep up with the road maintenance and i no salary increases for the employees with the current revenues. , We may possibly have to have the Highway Patrol to do our Iaw enforcement patrolling if the bond issue ' does not pass because we will not have enough funding to supply the Sheriff's Department an additional $ 1 400,000.00. An employee asked what has the county done to educate the public about this matter? A Presiding Commissioner Lou Lapaglia said that hc has presented this information to six different groups 1 and by word ofmouth. We have to take care ofthe safety and welfare ofthis county. We don't have a 1 choice. i ChiefDeputy Tom Lawson asked, "What are some steps in regards to the employees are you considering , for the future?" Mr. Pace said these are some options that we do not want to do but may have to take place. * employee hours reduced from 40- 36 hours. ' * mandatory lay off , * if the bond issue does not pass we will immediately have to cut eight to ten people which is 5% of the I total number of employees. The County has a ten million dollar budget and 7,500 million is dedicated to employees' wages and benefits. 8 One employee asked, "What is being done for employee retainment? Amy York asked, "If the hours are cut to 36 hours will we be able to keep our insurance? Mr. Pace said that 36 hours qualifies you to have your insurance paid by the county Presiding Commissioner Lou Lapaglia said things are changing and new norm is to do more with less * people. There was a question asked, "Will the cafeteria program remain?" Trevor Croley responded that the County's cafeteria plan that allows the employees to direct a portion of 0 October 19,2011 3 e their wages to an account for one year for medical expenses is still available. However, the County will no , longer provide a supplement of$ 2,000.00, for employees that choose not take the county's health insurance coverage. Presiding Commissioner Lou Lapaglia introduced Trevor Croley, Michelle Brown, Aubrey Gray from Croley Insurance and Tina Dold from Cox Health plans. Trevor Croley has worked with the County for eight years as a health insurance broker. There no decision made yet but the County has proposed having the employees pay $ 100.00 per month towards their health insurance. Mr. Croley said that he submitted a quote from Mercy Health Plans, ETNA, and Humana and the other carriers no one came in less due to the ' 8% rate cap for this year. An employee asked what was the commission that Mr. Croley derived from the County's health insurance premiums? Mr. Croley responded that he earned 1.17% which is the lowest commission. The average group gets about 3%. t ; An employee asked what happens ifthe employees pursue seeking another insurance company? Presiding Commissioner Lou Lapaglia said that the county's rates would increase to such an extent that we 3 could not pay the premium. Deputy Collector Cindy Carrey asked, "Do you plan to bring the flexible spending back in the future?" Presiding Commissioner Lou Lapaglia stated that we don't know what the future holds and we don't know i how the Obama health care will impact us. ChiefDeputy Tom Lawson asked to explain the HRA accounts. Mr. Croley explained that there is a high deductible with an HDHP account but after the deductible is met r than everything is covered 100%. The deductible that is offered to the county employees with no personal ' contribution is $ 7,500.00. Chief Deputy Tom Lawson asked if there were only two people that selected this option would it stint be available to the employees?" An employee asked, "What is the county doing ifthe tax increase comes through?" Presiding Commissioner Lou Lapaglia said we hope that the things improve but we don't know the future. We haven't replaced anyone nor have we bought new vehicle but we are leasing them. Presiding Commissioner Lou Lapaglia said we don't have a choice. We can't have a safety issue in the county. The County has grown in population by 42% percent in the past 10 years. Another employee asked,"What is the long term plan for the County? Presiding Commissioner Lou Lapaglia replied that we have to get through 2012. Another employee asked about eliminating the cost of the county insurance by paying the employees an extra $ 100.00 per month for everyone to purchase their own. Presiding Commissioner Lou Lapaglia asked, "Is there anyone that is opposed to selecting Option 2 for $ 251 a month and eliminating the employee contribution of$ 100.00 per month. None responded that they wished to pay the additional premium cost of $ 100.00. October 19,2011 4 4 1494 .! Another question was asked by a Deputy Sheriff, to have all elected Officials to reduce their wages which 0 could make up the difference needed for health insurance. Presiding Commissioner Lou Lapaglia stated that he would bring this information up at the next Salary Commission meeting. Sign*pres Otowcxzod) roll-apagliePresldg 275 missioner 3 0 October 19,2011 5 1 1 t Christian County Commission ! October 20,2011 1 Convene j Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. j on October 20, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.Chief Deputy Clerk Norma Ryan is taking the minutes 1 Motion/Vote - Approve Minutes from October 17th and 18th. i Western Commissioner Bitl Barnett made a motion to approve the minutes for October 17th and October 18th. Lou Lapagtia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett i (Yes), Tom Huff (Absent). 9:00 a.m. Salary Commission Re: Compensation for Office Holders The meeting was attended by Commission Secretary Julia Maples, Public Administrator Ken Davis, 1 Treasurer Karen Matthews, Auditor Sam Yamell, Prosecuting Attorney Amy Fite, Assessor David Stokely, Sheriff Joey Kyle, Clerk Kay Brown, Presiding Commissioner Lou Lapaglia, Western District r Commissioner Bill Barnett and Chief Deputy Payroll Clerk Tom Lawson. i Circuit Clerk Barb Stillings called the meeting to order, Ied the Pledge of Allegiance and a prayer. After v the nomination of Chairman for the Salary Commission the Circuit Clerk was dismissed. The Salary Commission minutes are on file in the Commission and the County Clerk's office. O i . COURT ORDER (CART) STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 2011 1 In the Christian County Commission of said County, on the 20th day of October 2011, the following, among other proceedings, were had, viz: i THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 113,311.33 FROMTHE ' COUNTY REVENUE CART FUND TO THE FOLLOWING: 0 BRIDGE $ 16,696.70 2 ROAD DISTRICTS COMMON ROAD #1 $ 33,247.58 COMMONROAD#2 $ 32,623.13 BILLINGS SPECIAL $ 11,552.45 GARRISON SPECIAL $ 2,384.29 i OZARK SPECIAL $ 9,338.46 SELMORE SPECIAL $ 3,689.97 4 1 S. SPARTA SPECIAL $ 1,125.91 STONESHIRE SPECIAL $ 652.84 Motion/Vote - Approve the Right-of-Way For East County Line Road ! Western Commissioner Bill Barnett made a motion to approve the Right-of-Way Warranty Deed for East County Line Road. Lou Lai)agtia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), October 20.2011 1 t 42'tr- 4 f9:' r. 1 1 Bill Barnett (Yes), Tom Huff (Absent). Ordinance - 10-20-11-01 - Right-of-Way Warranty Deed East County Line Road - Common 1 - The County Commission signed and approved the Right-of-Way Warranty Deed for East County Line Road to transfer additional right-of-way along East' County Line Road to the Common 1 Road District. The Grantors are Larry Campbell, Patricia Campbell, Kinney } Stegner, and Deena Stegner. The deed was attested by County Clerk, Kay Brown. i Motion/Vote - Approve the Right-of-Way Warranty Deed for Friend Road i Western Commissioner Bill Barnett made a motion to approve the Right-of-Way Warranty Deed for Friend Road. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill , Barnett (Yes), Tom Huff (Absent). Ordinance - 10-20-11-02 - Right-of-Way Warranty Deed Friend Road - Common 1 Road - The County Commission signed and approved the Right-of-Way Warranty Deed for Friend Road to transfer additional right-of-way along Friend Road to the Common ' 1 Road District. The Grantor is Cora B. Jackson. The deed was attested by County Clerk, Kay Brown. t Siggturep A mmissioner 1-V October 20,2011 2 4. ..3 0 i Christian County Commission October 24, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at I 0:25 a.m. on October 24,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 10:25 a.m. Approve the October 13th, Minutes Western Commissioner Bill Barnett made a motion to approve the October 13th, Minutes. Lou Lapaglia ' seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff 1 (Absent). The meeting was attended by Commission Secretary Julia Maples. 10:30 a.m. Prosecutor Amy Fite Re: Budget Review i The meeting was attended by Commission Secretary Julia Maples, Assistant Prosecutors Donovan Dobbs, and Chris Lebeck, County Auditor Sam Yarnell and Donna Osborn of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Prosecuting Attorney Amy Fite to discuss her office budget. Attorney Amy Fite reviewed the delinquent tax fund which Mr. Dobbs and Lacey Burk are managing. 1 They have been successful of retrieving $ 12,000.00 which is split between the County and the Prosecutor's , Offices. There was also discussion of the fees received by the Prosecutors office that will be used for 1 mileage and training. The Prosecutor's office has also applied for a grant for an investigator. The match for , the grant is $ 7,500.00 which has been noted as a line item in the budget. The bad check fund is divided ' between the Missouri Office of Prosecution Services and the Prosecutor's Office. Last year the budget r decline of 6% was due to shifting money from the bad check fund to office expense. However, this year this fund has declined by half and tile office expense will have to shift back to General Revenue. The Prosecutors' current investigator will be retiring and he will not be repalced. 1 There was also a decrease in the cost of computer support thanks to Chris Lebeck. Mr. Lebeck not only i serves as an attorney but has managed the IT for the Prosecutors office. t Their office has cut all cell phones and now use email and pagers. There has been some changes in the number of employees in the Prosecutor's office. There is one employee j that will be going to a twenty four hour work week. Ms. Hoken has requested to work a 34 hour work week but her hourly wages will increase to compensate { for decrease ofhours to assist with the cost of insurance. Suzanne Fakes has also requested to move to a 36 hour work week. Her job duties have changed and her hourly wage has decreased. Laura Blansit has a grant funded position that pays $ 12.93 and the grant provides for a 3% raise and has i been approved by the grant. Prosecuting Attorney Amy Fite informed the County Commission that all the Associated Judges and the i Prosecutors will have a salary increase in July of2012. D October 24,2011 1 t 3 42 1 Presiding Commissioner Lou Lapaglia agreed with increasing the hourly wage of the employee working34 ' hours a week to make up for the insurance premium cost. He said he was proud of Prosecutor Fite and 4 praised her for how efficient and smooth her department runs. He said he has a problem with her salary increase that is reflected in her budget. The problem is not with Amy personally but he would like to think ' about it and do what is right for the county. He will be consulting with the County Counselor for his recommendation Prosecutor Eite said that the Attorney General and the State Auditor Claire McCaskill has given an opinion 1 on this issue. She does not have the ability to change her salary the state statute dictates what the salary is. County Auditor Sam Yarnell said that alllegal opinions must be sent to Counly Counselor for review. ' Presiding Commissioner Lou Lapaglia agreed with the budget that was submitted but he would like to come back and visit her salary separately. He expressed his appreciation of taking to heart to cut her office budget by 2%. Prosecutor Fite would like to submit another budget ifher salary increase is not accepted. ' Presiding Commissioner Lou Lapaglia approved ofthe employees taking less hours. 1 11:00 a.m. Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Recorder Kelly Hall and Sheriff Secretary Blanca Mallonee and SheriffJoey f Kyle. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Auditor Sam Yamell for a budget study session and reviewed the following budgets: Common I and Common 2 Road , Districts, Planning and Zoning, Building Inspections, Recycle and Juvenile. The Juvenite department had, 3 made a request for a pay raise. Christian County supplies 60% of the budget for Juvenile and Taney pays the remaining 40 percent. Christian County will not authorize a raise for the percentage we pay. 1 1 3:30 p.m. PIanning and Zoning Administrator Todd Wiesehan Re: Sorm Drainage 1 System Meeting Cancelled Planning and Zoning Administrator, Todd Wiesehan, cancelled the meeting for a later date. 1 Signatures A - 1ef Lapaglia/Presidhog:2ri missioner €. 0 October 24,2011 2 1 1 t e Christian County Commission October 25, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:30 a.m. t on October 25,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, 4 Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 8:30 a.m. Darcy Pohlman RE: N.I.D.Documents for StonehoIlow Subdivision The meeting was attended by Commission Secretary Julia Maples, Attorney Carson Elliff, and County Counselor John Houstey, Stonehollow homeowners: Mark Brewer, Darcy Pohlman and Nicole Marsh, k Dorothy and Curtis Doenning and SeImore Special Road District Commissioner Elsa Campbell and arriving later in the meeting Collector Ted Nichols. t Presiding Commissioner Lou Lapaglia,Western Commissioner Bill Barnett and County Counselor John b Housefly met with Attorney Carson Elliffrepresenting the homeowners of the Stonehollow Subdivision to ' discuss creating a Neighborhood Improvement District for road repairs within the Stonehollow Subdivision. Mr. Elliffpresented the homeowners petition, the order and all the documents for the Neighborhood j Improvement District. Mr. Elliff proposed that the order be approved by the County Commission and the i necessary steps be taken. Mr. Elliffhad the Title Company certify the property owners that are included in the Neighborhood Improvement District. The petition represents 66 2/3 homeowners that signed the petition. A preliminary assessment role for the possible cost for each homeowner has been prepared. The 1 project will go out for bid next week in the Christian County Headtiner Newspaper. The bid specifications E will be prepared for distribution for any companies that would like to provide the chip and scaling of the f roads within the Neighborhood Improvement District. 1 County Counselor John Housley said that the Commission has to make a decision to establish the ] Neighborhood Improvement District and sign the order. There are some issues that will need to be discussed with Selmore Special Road District and with Western Commissioner Bill Barnett. The majority 1 of the roads are within the Selmore Special Road District but there is a portion within the Common Road £ District. Financing for the project will be obtained after the right-of-way easements have been transferred ' to the county. After the project is completed and accepted by the Selmore Special Road District the County I is free ofall responsibility for this project. The maintenance of these roads will be the responsibility of the , Selmore Special Road District. I Presiding Commissioner Lapagtia said it is his understanding that Setmore Special Road District will 1 maintain the entire road. l Curtis Doenning said that a few of the roads located in the N.I.D belong to Bill Barnett..Mr. Doenning f said that they will have to work out an arrangement that works for both of them. County Counselor Housley said that after the order is signed, the notice is placed in the newspaper and a 1 hearing is held for anyone to object. Then preliminary plans are created and it goes out for bid. Nicole Marsh asked if it would be possible for the project to go out for bid prior to the notice running in the newspaper? Mr. Elliffsaid that there is not a finalized project with specifications for the bid notice. October 25,2011 1 i 4 Mr. Elliffsaid that he will work with the County Surveyor to make sure all the property lines are positioned correctly. The homeowners asked Selmore Special Road District ifthey would grade the road this winter? Mr. Doenning responded that they can hire Selmore to grade the road in the winter. After the road is accepted into the Setmore Special Road District then they will grade the road in the winter. Nicole Marsh told the County Commissioner that according to a prior meeting the County would accept tlie road immediately and it would no longer be the responsibility ofthe homeowners. Presiding Commissioner Lou LapagIia said, no you want to have the two year period to ensure that the ..... */ -r company that you hire will guarantee the road for two years after it's built. When the road is finished and accepted then it will continue to be the responsibility ofthe Selmore Special Road District to maintain it. Mr. Doenning asked, "Does the county check the roads to ensure that ifs done right?" Nicole Marsh has concern that winter is fast approaching and is there preliminary work that could be done if the weather is too cold to lay the pavement. Mr. Elliff replied that the preparatory work can be done and the cost can be charged back to the N.I.D. Motion/Vote - Approve the Stonehollow Neighborhood Improvement District Western Commissioner Bill Barnett made a motion to approve the Stonehollow Neighborhood Improvement District. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The order was signed by the Presiding Commissioner Lapaglia and Western Commissioner Barnett. Court Order - 10-25-11-01 - Court Orders through. AN ORDER DETERMINING THE ADVISABILITY OF THE STONE HOLLOW NEIGHBORHOOD IMPROVEMENT DISTRICT; ORDERING THE CREATION OF THE STONE HOLLOW NEIGHBORHOOD IMPROVEMENT DISTRICT AND ORDERING THAT PRELIMINARY PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS BE MADE. WHEREAS, Christian County, Missouri (the ACounty@) is authorized in accordance with the Constitution and statutes of the State of Missouri, upon receipt of a proper petition signed by the owners of record of at least two-thirds by area of all real property located within such proposed district, to order that neighborhood improvement districts be formed; and WHEREAS, a proper petition for the establishment of the Stone Hollow Neighborhood Improvement District (the ADistrict@) has been filed with the County Clerk of Christian County setting forth certain conditions and terms regarding the formation, operation and funding of the District. NOW, THEREFORE, BE IT ORDERED BY THE COUNTY COMMISSION OF THE COUNTY OF CHRISTIAN, MISSOURI, AS FOLLOWS: Section 1. Findings. (a) The petition filed with the County Clerk of Christian County for the establishment of the AStone Hollow Neighborhood Improvement District@ (the ADistrict@) is in proper form and is signed by the owners of record of at least two-thirds by area of al! real propetty located within the District and the terms and provisions contained therein are approved. (b) The project name of the improvements to be made within the District is: AStone Hollow Neighborhood October 25,2011 2 e *i 4 Improvement District Project@ (the Almprovements@). (c) The generai nature ofthe Improvements is as follows: Certain improvements as described on Exhibit A attached hereto. 1 The proposed location of the Improvements is the real property described on Exhibit B attached hereto. During the ! term of any obligation issued to finance the Improvements, the County. , (d) The estimated cost of the Improvements is $65,000. (e) The boundaries of the District to be constituted and assessed are as described in Exhibit B attached hereto and incorporated herein by reference. 0 The owner(s) of each parcel of real estate will be assessed equally for their pro rata share of the total amount ' of improvements, or by any other reasonable assessment plan determined by the County Commissioners of the 1 County of Christian, Missouri. The assessment will be payable over a period of 10 years. 2 (g) The County will charge and collect connection fees if any users of the Improvements located outside of the District which connect to the Improvements for purposes of extending or constructing a road or street. Such 1 connection fee shalI be equal to an amount assessed against each of the tracts in the District for the costs of the Improvements. If any tract(s) outside the District connected to the Improvements is subdivided, the owner(s) of the i new tract(s) shall be also assessed a connection fee equal to an amount assessed against each of the tract(s) in , the District for thecostofthe Improvements. Any connection fees will be used to prepay or redeem any general obligation bonds issued on behalf of the District. (h) The Improvements are determined to be advisable and the District should be established and preliminary 1 plans and specifications for the Improvements should be made. (i) During the term of any obligations issued to finance the construction of the Improvements, the County shall , charge an additional 5% of the total annual payments of the principal and interest due on obligations issued to i finance the costs of the Improvements for costs of administration and fees due to the Christian County Collector. Section 2. Establishment of the District. The County Commission of the County hereby establishes the District pursuant to Section 67.453 to 67.475 of the Revised Statutes of Missouri, as amended. 4 Section 3. Final Cost ofthe Improvements. The final cost of the Improvements will be assessed against the real i properly within the District and the amount of general obligation bonds issued therefor shall not, without a new petition and public hearing, exceed the estimated cost of such Improvements by more than 25%. No assessment 1 will be assessed against the real property within the District until all approvals necessary for the commencement of the construction of the Improvements have been received by the County from the Department of Natural Resources of the State of Missouri. Section 4. Right-of-way. It is understood that unless all owners of the parcels in the District grant or otherwise t transfer all necessary right-of-ways to the County, without charge, the County has no duty or obligation to approve i the plans and specifications, to authorize the construction of the Improvements, or to seek financing for the costs of the Improvements. Section 5. Approval of Project. The County shall have no duty or be required to issue either temporary notes or , general obligation bonds to finance the costs of the Improvements until the County has received adequate , assurances from the Selmore Road District andfor any other appropriate road district of the County that the Improvements will be maintained and repaired pursuant to County requirements. Section 6. Order that Preliminary Plans and Specifications be Made. The County Commission of the County Z hereby orders that preliminary plans and specifications for the Improvements be made and filed with the County Clerk of the County. 1 APPROVED this the 25th day of October 2011. BE IT FURTHER ORDERED that this document shall become effective upon its approval. i i SO ORDERED this 25!h day of October, 2011, in the County of Christian, State of Missouri. October 25,2011 3 CHRISTIAN COUNTY j Lou Lapaglia Presiding Commissioner Tom Huff- ABSENT Commissioner, Eastern District Bill Barnett Commissioner, Westem District ATTEST: Kay Brown Christian County Clerk - APPROVED AS TO FORM: j John Housley 1 Christian County Counselor i EXHIBIT A i Description of the Improvements The upgrade and repair of streets in the Stone Hollow subdivision as such roads and streets are shown on Exhibit , B attached hereto. All work is to be completed in accordance with the County of Christian, Missouri requirements as set forth on the Christian County Road and Access Standards effective February 15,2004. EXHIBIT B j Proposed Location of the Improvements l and i Boundaries of the Proposed District Sign,*0res L' 4'DOL/\6 X v -Lou Vapaglia/PreN imissioner t October 25, 2011 4 rn i t Christian County Commission t October 31,2011 2 Convene Presiding Commissioner Lou Lapaglia called the meeting ofthe County Commission to order at 8:45 a.m. I on October 31, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, t Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. i 8:45 a.m. Approval of the Minutes Postponed The approval ofthe minutes was postponed until Thursday. 9:00 a.m. Common 1 Road District Re: Trackloader Trade-In Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor [ Richard Teague, Common 2 Road District Supervisor Brent Young and Doug Wilcott of Bus Andrews Truck Equipment, Inc. Presiding Commissioner Lou Lapaglia and Westerrn Commissioner Bill Barnett met with Common 1 Road L District Supervisor Richard Teague, Common 2 Road District Supervisor Brent Young and Jason Parker L from Murphy Tractor & Equipment, Company to discuss trading in a 555G John Deere Track Loader , (serial number TO555GA850128) to Murphy Track & Equipment Company. The trade in value of$ 12,250.00 would be applied to the County's tease on the 770D Deere Track Loader (serial number DW770DX623787) leaving two remaining payments. i Mr. Teague made a recommendation to the County Commission to trade in the track loader because it is rusty and not in use and pay the note on the Track Loader. Motion/Vote - Approve the Trade-In of the County's John Deere Track Loader Western Commissioner Bill Barnett made a motion to approve the trade-in ofthe County's 555G Deere ] Track Loader to Murphy Tractor & Equipment Company for $ 12,250.00 and apply the equity to pay off ; the lease on the 770D Deere motor grader. Lou Lapaglia seconded the motion. The motion passed by vote: ' Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 1 9:15 a.m. Common 2 Road District Re: Bid Opening Snow Plow 1 The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Richard Teague and Common 2 Road District Commissioner Brent Young, Doug Wilcutt of Bus Andrews, Planning and Zoning Administrator Todd Wiesehan, and Emergency Management Director Phil Amtower. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Common 1 Road District Richard Teague and Common 2 Road District Commissioner Brent Young to open bids for a snow ! plow. There was one bid submitted by Bus Andrews Equipment Sales and Service for$ 8,200.00 each. t Supervisor Brent Young said that his product meets all the qualifications. Western Commissioner Bill Barnett asked that this price would apply to both Common 1 and Common 2 f Road Districts. Mr. Wilcutt confirmed that the price in the bid was for Common 1 and 2 Road Districts. October 31,2011 1 y 4 t l '1 i t Motion/Vote - Award the Bid for Snow Plows Western Commissioner Bill Barnett made a motion to award the snow plows for the Common 2 Road ; District to Bus Andrews Truck Equiment, Inc. for $ 8,200.00 each and the same price will also apply to r Common 1 Road District. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yesl Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - 9:30 a.m. Approve the Right-of-Way Warranty Deed for Edge Road , Western Commissioner Bill Barnett made a motion to approve the Right-of-Way Warranty Deed for Edge Z Road. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett t (Yes), Tom Huff(Absent). The meeting was attended by Common 1 Road District Supervisor Richard Teague. Mr. Teague reviewed the road and it is in good shape He had questions with the protocol of accepting roads in the county. The road was inspected by Great River Associates. p Court Order - 10-31-11-02 - Court Orders through. - The County Commission approved and signed the Right-of-Way Warranty Deed for Edge i Road to transfer additional Right-of-Way along Edge Road to the Common 1 Road District. The Grantors are Gene . and Debby Thompson. The deed was attested by County Clerk Kay Brown t 9:45 a.m. Laura Whisler - Springfield Convention & Visitors Bureau Re: Marketing Resolution The meeting was attended by Commission Secretary Cheryl Mitchell, Nixa Chamber of Commerce , Director Sharon Whitehill Gray and Ozark Chamber of Commerce Director Dori Grinder. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Laura Whisler $ and Tracy Kimberlin, President of the Springfield Convention & Visitors Bureau to discuss a marketing ! resolution to continue the marketing of Christian County as an official destination for tourism. This resolution will enable Christian County to obtain funding from the Missouri Department of Tourism to promote the County. The County does not supply any funding for this service. However, the Springfield Convention & Visitors Bureau witl do a 50/50 match with the State ofMissouri to fund the project. Chamber Director Sharon Whitehill Gray and Chamber Director Dori Grinder expressed their support for the County to continue participation in the Division ofTourism's Cooperative Marketing Program. This 4 will be a five year agreement but the funds would be available to be obtained by the either the Ozark or Nixa Chamber of Commerce or the County any time during this five year period. They would be happy to J assist us in obtaining the funds. , Presiding Commissioner Lou Lapaglia expressed his support and appreciation for the marvelous job they ' do for the county and the cities. 1 Motion/Vote - Approve the Marketing Resolution from Springfield Convention & j Visitors Bureau Western Commissioner Bill Barnett made a motion to approve the resolution to continue the partnership with the Springfield Convention and Visitors Bureau. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Resolution - 10-18-07-01 - Sprinfield Convention & Visitor's Bureau, Inc. and Christian County Tourism Partnership RESOLUTION t October 31,2011 1 1X t 10-31-11-1 For The Official Destination Marketing Organization (DMO) For the Division of Tourism's Cooperative Marketing , Program t WHEREAS, Springfield Missouri Convention and Visitors Bureau, a legitimate depagment, agency, or i representative of Christian County, is engaged primarily in marketing and promotion of tourism and 1 WHEREAS, this organization requires formal acknowledgement and recognition by the governing body of the t county to become a qualified participant in the Cooperative Marketing Program administered by the Missouri Division of Tourism: : NOW THEREFORE, BE IT RESOLVED that Springfield Convention and Visitors Bureau, Inc. is hereby granted 2 and recognized as the single representative organization to solicit and service tourism in Christian County for participation in the Missouri Division of Tourism's Cooperative Marketing Program. IN TESTIMONY WHEREOF, we have hereunto set our hands in Ozark, located in Christian County Missouri, this 31stday of October 2011. 1 Lou Lapaglia - Presiding Commissioner i Bill Barnett - Western Commissioner i Tom Huff - Eastern Commissioner ABSENT 10:00 a.m. Auditor Sam Yarnell Re: Budget Study Session Z Presiding Commissioner Lou Lapagtia, Western Commissioner Bilt Barnett and Auditor Sam Yamell I reviewed the budget for the following offices: Coroner, Building Inspections, Custodians, Emergency j Management, Recorder and Treasurer. The following discretionary funds were also reviewed: Judges, Consolidated Courts, Drug Court, Law Library and the Circuit Clerk's funds. There was discussion about 1 Karen Haynes being cross trained to assist in Building Inspections as well as Planning and Zoning. Most of 1 the budgets listed decreased their budgets by 2%. There also discussion that the EMA director's truck has ' 175,000 miles and needs to be replaced. 11:00 a.m. Assessor David Stokely Re: Copier t The meeting was attended by Commission Secretary Cheryl Mitchell, Mike Pace and Joshua Moore from Office Concepts, Ryan Miller and Garrett Viles from Lakeland Office Systems. , Presiding Commissioner Lou Lapagtia and Western Commissioner Bill Barnett opened seated bids from the following four companies for a lease/purchase for a copier for the Assessor's office: Inland Printing Company located in Springfield, Missouri Office Concepts 1 Lakeland Office Systems Pearson- Kelly Office Products 1 The Assessor will review the bids and make a recommendation within thirty days to the Commission. 11:15 a.m. Assessor David Stokely Re: Plat Book Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bilt Barnett met with Assesssor David i October 31,2011 3 Stokely Assessor to discuss the county plat books. The Assessor asked about the information from the GIS system to do the platt book. He suggested to print the platt books as soon as possible because the fly over · information will not be available until August and properly ownership is constantly changing. Assessor David Stokely suggested that we find out what the cost was six years ago, negotitiate the price 1 and proceed with the printing the platt book before the fly over is done. Presiding Commissioner Lou Lapaglia expressed his appreciation to the Assessor for the time and effort he f put forth for this project. f Motion/Vote - Print a New Platt Book Western Commissioner Bill Barnett made a motion to proceed with printing a new platt book. Lou i Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 1 1 11:30 a.m. Planning and Zoning Administrator Todd Wiesehan The meeting was cancelled because Planning and Zoning Administrator Todd Wiesehan was unable to l attend. 1:30 p.m. Brandon McClure and Tyler Moles With PC Net Re: 3rd Quarter Review ' The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthew and # County Auditor Sam Yamell. 1 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Brandon McClure and Tyler Moles from PC Net for the third quarter review ofthe computer network. Mr. Moles recommended that the GIS Server be replaced due to age. He also had concern for antivirus protection for the Common 1 Road District. He has been applying patches to keep the network secure and he had concern for the AVG antivirus software that is on a few ofthe computers. Mr. Moles suggested ' replacing three computers due to age. He also recommended having a web filtering system which will 1 ensure that the county's network is safe. Mr. Moles said that he will talk with Josie from Great River · Associates to discuss the GIS server. i Signures 80.u Stj»:idi tommissioner 1 .fig i October 31,2011 4 1 U, i ' 11 e. 1 t Christian County Commission [ November 03,2011 2 J Convene , Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:40 a.m. , on November 3, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:40 a.m. Approve the October 19, 20, and 24th minutes. 1 Western Commissioner Bill Barnett made a motion to Approve the October 19,20, and 24th minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom ' Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell, Ozark Building Inspector Bill Pears, Treasurer Karen Matthews, Planning and Zoning Administrator Todd Wiesehan, i Building Inspections Director Bob Barnhart, Allen Berry, Petra McCoy, Bob Rubino, Assessor David ' Stokely arrived later and Donna Osborn from the Christian County Headliner News. 1 8:45 Andy Arndt - Citizens Re: Building Code Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Ozark Building Inspector : Bill ears, Treasurer Karen Matthews, Planning and Zoning Administrator Todd Wiesehan, # Building Inspections Director Bob Barnhart, Allen Berry, Petra McCoy, Bob Rubino, Assessor 1 David Stokely arrived later and Donna Osborn from the Christian County Headliner News. i Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Andy i Arndt to review the current building inspection codes concerning building that are designated C agriculture. Currently, the code refers to any buildings such as a barn would be used exclusively 1 for abricultural purposes. Mr. Arndt spoke with Todd and Bob concerning the verbiage of this 1 codd. He would like to see the word exclusively removed and replaced with a percentage. For ' example 80 percent agriculture and 20 percent storage. He sees the current code as a barrier to 1 farmbr's. He expressed his appreciation to Commissioner Lapaglia for attending all the building ! cod meetings. Mr. Arndt supports building codes and worked with the Coalition to get it passed. He rdquested having County Counselor John Housley review the code to have more clearly ] defined. He said that the farmers do not want a special deal but they do want to live in compliance i with the law. Presiding Commissioner Lou Lapaglia referred to a conversation he had with Todd and Andy that ; a barn may be used for other things such as storage not just agriculture. , Todd Wiesehan said that Planning and Zoning does not have a problem with it that the concern I falls pn the Building Inspections Department. Bob Barnhart, Building Inspections Director stated that pole barns and barns are not covered in the codes. The codes are a legal document that was approved by the former County Commission W and can be changed by the County Commission with the approval of the County Counselor. Mr. i I i Barnhart will support the decision of the Commission. Presiding Commissioner Lou Lapaglia made the suggestion to have a code use change from I excl¢sively agricultural to an 80 percent agriculture and 20 non agriculture. There is a need for z bams to provide storage and we should be cognitive of the issues that the farmers are facing. 2 Allen Berry suggested providing a signed waiver that allows the use of 20% of the building for i something other than agriculture. Nov=ber 03,2011 1 1 16< t t Treasurer Karen Matthews said that their shop/ barn is thirty years old and is used for storing ! many vehicles that are not agricultural. Todd Wiesehan responded that we are looking at the standard and how the definition reads. Mr. Amdt does not want anyone to cheat the system but would like to see something in the code [ such as 20% not for agricultural items placed in parentheses. Presiding Commissioner Lou Lapaglia will speak with Mr. Housley about changing the wording to j an 80/20 percentage. Western Commissioner Bill Barnett said he would like to see 70/30 percentage. Presiding Commissioner Lou Lapaglia said lets begin with an 80/20 percentage and if that % doesn't satisfy than we can change it to 70/30. Presiding Commissioner Lou Lapaglia asked Andy Arndt, "Would this be acceptable to you?" Mr. Arndt said that would be fine with him that he didn't have a problem with inspections but he , wants to live within the law. i Presiding Commissioner Lou Lapaglia asked Bob Barnhart to put a note on the calendar for next i year to verify that this percentage is working for most of the people. He wants to be helpful and ' not a hindrance to the people. He asked Andy to speak with his neighbors and get their response. Mr. Arndt expressed his appreciation for the Commission's openness. Motion/Vote - Change Agricultural Building Code From Exclusive To 80/20 Western Commissioner Bill Barnett made a motion to change the wording of the use of agricultural ' buildings from exclusively to 80/20. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaklia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:00 a.m. Auditor Sam Yarnell Re: Budget Study Session I The meeting was attended by Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett, Commission Secretary Julia Maples, Assessor David Stokely, Collector Ted Nichols, Common 1 Road I District Supervisor Richard Teague and State Representative Ray Weter arrived later. County Auditor Sam Yamell submitted to the County Commission a revised budget for Building Inspections which includes additional training costs to certify Karen Haynes to work in Building i Inspdctions and Planning and Zoning. The budget for the County's Emergency Management was also submitted. Collector Ted Nichols presented his budget to the Commission and will transfer $ 3,000.00 from his 1 discretionary funds to General Revenue for the Commissions's use. f Common 1 Road District Supervisor Richard Teague presented his budget and reviewed the line items such 1 as repairs to be made to culverts, bridges, embackments and guard rails. 11:00 a.m. Trevor Croley of Croley Insurance Re: Dental Insurance Proposal Trevor Croley postponed the meeting until next week. 10:30 a.m. Brandie Bossow - Showmegovbids.com , The meeting was attended by Commission Secretary Julia Maples, State Representative Ray Weter, Ozark Fire Protection Director Jim Bowles and Donna Osborn of the Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Brandie Bossow Nov¢mber 03, 2011 2 1 i t tu 1 t. 1 from Showmegovbids.com to discuss the potential ofplacing bids for services on the website that would be ' broadcast to the following four states: Missouri, Arkansas, Oklahoma and Kansas. This service can bc i provided to the county for $ 599.00 peryear. Sign*tres 2-1 1 You ,1(apaglia/Presibilg missioner i November 03,2011 3 i 0,1 0, N l Christian County Commission November 07, 2011 Convene Pred,ding Commissioner Lou LapagIia called the meeting of the County Commission to order at 8:55 a.m. on ovember 7,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Prespnt: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. - Mojion/Vote - 8:55 a.m. Approve the November 3, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the November 3,2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 1,1 r. Supervisor Richard Teague. 9:00 a.m. Bid Opening Common 1 & Common II Re: Oil Distributor The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Common 1 Suprvisor Richard Teague to open bids for an oil distributor. There was only one bid submitted from the Scott Vaught Company: 2,000 Gallon capacity Asphalt Oil Distributor Total cost $ 60,000.00 Moion/Vote - 9:05 a.m. Award the Asphalt Distributor for the Common 1 and 2 Road Districts Western Commissioner Bill Barnett made a motion to award the asphalt distributor to Scott Vaught and Company for the 2001 asphalt distributor for $ 60,000.00. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 1-4, f 0 9:15 a.m. Bid Opening Common I & Common II Re: Pneumatic Roller The meeting was attended by Commission Secretary Cheryl Mitchell, Jason Baer and David Brille of Midwest Equipment Company. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Richard Teague, Supdrvisor of the Common 1 Road District to open bids for pneumatic roller that will be used by Common 1 and Common 2 Road Districts from the following companies: *Sc¢tt Vaught 1995 Hypac BOMAG Pneumatic Roller $ 10,000.00 *Milwest Equipmeni, LLC from Springfield, there were three bids presented006 Jason Baer David Brille 1.2906 BOMAG BW 1 1RH Pneumatic Roller $ 38,500.00 +A 710 hours use 2.211 BOMAG BW 11 RH Pneumatic Roller $ 55,500.00 +A 243 hours use 3.2011 BOMAG BW 11 RH Pneumatic Roller $ 56,500.00 +/- 224 hours use *G.W. Van Keppel Company 200 HYPAC C530AH Pneumatic Roller -( Serial Number 901A22202395) $ 32,000.00 760 hours of use an optional extended warranty available for lyr/1500 hours $ 750.00. f.0, h O November 07,2011 r Motion/Vote - 9:15 Pneumatic Roller Decision Set For Monday Western Commissioner Bill Barnett made a motion to select a pneumatic roller for the County Common Road Districts on Monday, November 14,2011. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 10:00 a.m. Rezoning Hearing Re: Mr. and Mrs. SyIer The meeting was attended by Commission Secretary Cheryl Mitchell Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Todd Wiesehan Planing and Zoning Administrator and Mr.and Mrs. SyIer for a rezoning hearing for the property located at 1725 N.Phillips Road, Nixa, Missouri. The Sylers are requesting that the tract ofiend that is currently zon@ as A-1(Agricultuml District) be changed to A-R (Agricultural/Residential District). This split would be athree acre parcel with a home and a shared well. Motion/Vote - Approve the Rezoning of 1725 N. Phillips Road, Nixa MO. Western Commissioner Bill Barnett made a motion to approve the rezoning of a three acre split from and agricultural district to an agricultural/residiential district. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Court Order - 11-7-11-01 - Rezning Properly -1725 N. Phillips Road ORDER NO. 11-7-11-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATEISSUED: November 7, 2011 SUBJECT: CASE NUMBER 2011-0159 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a tract of land from A-1 (Agricultural District) to A-R (Agricultural / Residential District) in order to lawfully permit land use combatible with surrounding parcels and be reflected as such on the Christian County Zoning Map at 1725 N. PHILLIPS ROAD, NIXA, MISSOURI and legally described as follows: A TRACT OF LAND BEING A PART OF LOT 2 OF THE NORTHEAST QUARTER (NE 14) OF SECTION 5, TOWNSHIP 27, RANGE 22, THE BOUNDARY BEING MORE PARTICULARLY DESCRIDED AS FOLLOWS: COMMENCING AT AN IRON PIN AT THE NORTHEAST CORNER OF SAID LOT 2 OF THE NE 14; THENCE S 0¢29'09'W, ALONG THE EAST LINE OF SAID LOT 2,752.75 FEETTOAN IRON PIN FOR A POINT OF BEGINNING; THENCE CONTINUING S 00'29'09· W, ALONG SAD EAST UNE OF LOT 2,344.88 FEET TO AN IRON PIN; THENCE N 88'26'58· W, 380.74 FEET TO AN IRON PIN: THENCE N 00'29'09 E, 341.51 FEET TO AN IRON PIN; THENCE S 88'57'26· E, 380.69 FEET TO THE POINT OF BEGINNING. SAID TRACT OF LAND CONTAINS 3,00 ACRES, BEING SUBJECT TO THAT PART TAKEN, DEEDED OR USED FOR ROAD PURPOSES ACROSS THE EAST SIDE THEREOF. ALL IN CHRISTIAN COUNTY, MISSOURI. The Christian Counw Planning and Zoning Commission did, during public hearing on October 17, 2011. vote November 07,2011 10 t. *4. .4 k unanimously to recommend approval of this request. Now, therefore, the Christian County Commission did thts day, upon a motion by Commissioner Barnett, seconded by Commissioner Lapaglia, vote unanimously to approve this request with no additional conditions. Done this 7th day of November, 2011, at 10:15 a.m. CHRISTIAN COUNTY COMMISSION Lou Lapaglia Yes: X Presiding Commissioner Dated: Nov. 7,2011 ABSENT Yes_ Tom Huff Dated: Commissioner, Eastern District Bill Barnett Yes: X Commissioner, Western District Dated: Nov. 7,2011 ATTEST: Kay Brown County Clerk 23385-000\ 383506.doc 1:15 p.m. One or More Commissioners May Attend Nixa School Academic Pep Rally Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett attended the Nixa School Aca!emic Pep Rally for receiving ten years ofbeing a top preforming school district in the State of Missouri. n 3:00 p.m. Auditor Sam YarneII Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples.and Assessor David Stokely. Presiding Commissioner Lou Lapaglia and Western Cormmissioner Bill Barnett met with Auditor Sam Yamell for a budget study session to review the office holder budgets: The Prosecutor will get her raise - -4 per A letter from County Counselor John Housley starting in July 2012. The Commission signed off the Prosecutor budget. Cl will be reduced by $28,000. In the General Revenue budget, Elections went up $150,000, and the total increase is up 4%.The Commission will let this ride for a while. The Commission budget has cut 2% and is waiting on Spencer Jones for a figure. The Extension Center budget has not been turned in. The Auditor will get him a note regarding the budget. The Sheriffhas not touched Building Bond and General Revenue since August. The Auditor gave the Commission the report for the last 10 months.Chief Deputy Norma Ryan will check on the public defender rent. The Sheri ff, Assessor, C2, Couhty operations and Extension Center have still not been turned in. t Signatures Lou Lapaglia/Presiding Commissioner November 07,2011 W 21 4 Y, 1 t *t 1 Christian County Commission i November 08, 2011 Convene Presi8ing Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:30 a.m. on Nbvember 8,201 I at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, f Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 9:30 a.m. Paragon/Treanor Arc,hitects Re: Update on Possible Judicial Facility Expansion The meeting was attended by Commission Secretary Julia Maples. 2 Presiding Commissioner Lou Lapagtia and Western Commissioner Bill Barnett met with David Atkisson 0 and Ben Stobl from J.E. Dunn, Andy Pitts ofTreanor and Brad Erwin of Paragon Architects for an update i on the possible Judicial Facility expansion. Mr. Pitts presented four different options and a master plan to the County Commission for review. At this time, no cost analysis has been done for the options presented. ' This presentation was designed to narrow the scope of the direction for the design team to pursue. Mr. Pitts ' said that he met with the stake holders to determine the size of the facility to accommodate the county for ; the next 15 to 20 years. He also spoke with the City of Ozark to engage them in the process. He wants to be i a good neighbor and work with the City's plans for the square. He plans to have his presentation finished , by December so that the Commission can move forward with the 2012 bond issue. i One option showed having two jail systems and Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett were not in favor of that option due to the additional expense ofmanpower. They also had concern for additional parking which is critical to the expansion. Mr. Pitts stated that we cannot buildupand haveonejail system. Options A and C would be the options 1 1 that the Commission woutd consider. Mr. Pitts said that he witllook at Options A and C and the parking. Presiding Commissioner Lou Lapaglia also has concern for the plumbing the Judicial Center and the grinders that are used in the sewer system. Mr. Pitts said they would be looking at something other than a grinder. He proposed another approach to using grinders. The meeting was adjourned by the Presiding Commissioner at 10:47 a.m. COURT ORDER (sales tax) STATE OF MISSOURI COUNTY OF CHRISTIAN October Term, 2011 In the Christian County Commission of said County, on the 7th day of October 2011, the following, among other proceedings, were had, viz: November 08, 2011 1 1> t,t 4 THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 228,949.48 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $70,928.55 COMMON ROAD #2 $ 69,577.75 BILLINGS SPECIAL $24,657.86 GARRISON SPECIAL $ 5,082.68 OZARK SPECIAL $19,918.60 SELMORE SPECIAL $ 7,875.86 S. SPARTA SPECIAL $ 2,403.97 STONESHIRE SPECIAL $ 1,396.59 CITIES CITY OF BILLINGS $ 2,724.50 --r .- CITY OF CLEVER $ 1,625.54 CITY OF FREMONT HILLS $ 824.22 CITY OF NIXA $ 10,073.78 CITY OF OZARK $ 10,646.15 CITY OF SPARTA $ 1,213.43 Signatures IolA-apagiia/PresiMmmissioner November 08,2011 1 Christian County Commission November 09, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:30 a.m. on November 9,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bilt Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 8:30 a.m.Glen Pace - Human Resource Consultant Re: Strategic Planning The meeting was cancelled. Mr. Pace was unable to attend. Sign,tures -Lofapaglia/PresidincIA; Christian County Commission t November 30, 2011 4 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:40 a.m. on November 30, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking minutes. 8:30 a.m. Glen Pace Re: Strategic Planning The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Payroll Clerk Tom Lawson and Treasurer Karen Matthews. Glen Pace failed to attend the meeting. However, Chief Deputy Payroll Clerk Tom Lawson was there for the meeting and presented to Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett an analysis ofwages for the local area for a comparison in preparing the wage matrix. There was also discussion ofworkers compensation and unemployment benefits that the county provides. Signal,res »00 -XQAA .9 \ itt56 Lallaglia/Presidir -CN missioner r- November 30,2011 1 t 14, 1& Christian County Commission December 01, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. i on December 1,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, , t Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes, Motion/Vote - 9:10 a.m. Approve the Mintues for Nov. 21, 22,28,30, 2011 5 Western Commissioner Bill Barnett made a motion to approve the minutes for Nov. 21,22,-28,30,2011. | t Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), 1 * Tom Huff(Absent). The meeting was attended by Commission Secretary Julia Maples, Common 1 Road I District Supervisor Richard Teague, Steve Moore and Mike Pace of Office Concepts. i 9:15 a.m. Bid Opening- Assessor Re: Copier The meeting was attended by Commission Secretary Julia Maples, Common 1 Road District Supervisor Richard Teague, Steve Moore and Mike Pace of Office Concepts. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Assessor David E Stokely to open bids for a copier from the following companies: 1 1 Lakeland Office Systems, Springfield, Missouri Pearson Kelly - Springfield, Missouri ' Office Concepts - Springfield, Missouri The Assessor will review the bids and make a recommendation on December 5, 2011. 9:20 a.m. Christian County Road Department Re: Bid Opening Loader & Dozer t Work i The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Common 1 Road District Supervisor Richard Teague opened bids for the Loader and Dozer work from the following i company: Rob Muilenburg will provide the following services per hour: Excavators 4020 D Extend backhoe $68.00 4020 E Extended backhoe $ 68.00 i Loaders 939 C Cat Loader $ 75.00 Trucks 95 Volvo DumpTruck Tandom 16 Yd Bed $ 65.00 79 Ford Dump Truck 15 Yd Bed $ 63.00 1 There were 4 envelopes with no information on the outside and were not addressed. 1 December 01,2011 1 n 't 10:45 a.m. 911 Director Ranee Duffy Re: Addressing Ordinance & Signage ; Discussion 1 The meeting was attended by Commission Secretary Julia Mapies, Todd Wiesehan, Attorney for the 911 k Department Eudel MentoIa Asssessor David Stokely, 911 President Chief Bacon and Auditor Sam , Yamell Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with 911 Director j Ranee Duffy to discuss the addressing ordinance and signage discussion.Presiding Commissioner Lou 4 Lapaglia stated that the county will no longer be responsible for posting signs for the roads because the signs are needed to provide Emergency 911 services. The Commission checked with Stone County and i their Emergency 911 Department split the cost for all the street and road signs. Furthermore, the County 2 will not accept calls to have signs replaced. This will be the responsibility of the Emergency 911. i Commissioner LapagIia confirmed that as ofJanuary 1, 2012, we the county, will no longer be responsible ; for the road signs throughout the county. Mr. Housley had spoke with Todd Johnson regarding the signs. 1 Attorney Todd Johnson asked who will be responsible? Western Commissioner Bill Barnett said the road department will continud to maintain the signs on county t roads such as stop signs and other traffic signs. Chairman /Police ChiefBacon respectfully disagreed with the Commission, that the street signs are not the i responsiblity of the Emergency 911 Department. The statutes do not state that the signs are the , responsiblity of the Emergency 911. 1 Presiding Commissioner Lou Lapaglia reaffirmed that all calls for signs will be directed to the Emergency [ 911 Department. 6 INTERGOVERNMENTAL COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into this 1st day of December, 2011, between Christian County , Emergency Services, a countywide emergency services district established in, accordance with Section i 190.339, RSMo (hereinafter"CCES") and Christian County Missouri (hereinafter "Contracting Authority"). WHEREAS, Section 70.220, RSMO (2000) authorizes governments to cooperate with one another in 1 various matters; and t WHEREAS, the CCES has agreed to provide street naming, numbering and addressing services throughout i Christian County, and has adopted an Ordinance to establish procedures and guidelines for street naming, a copy of which is attached as Exhibit A; and + WHEREAS, the Contracting Authority is agreeable to CCES exercising the street, naming, numbering and , addressing authority within its geographic boundaries, in accordance with the Ordinance and this t Agreement; and t WHEREAS, this Intergovernmental Cooperative Agreement is entered into to memorialize the parties agreement that CCES will be solely responsible for street naming, numbering and addressing within 1 Christian County. NOW THEREFORE, the parties do hereby mutually covenant and agree as ·follows: 1 December 01, 2011 2 4 r ¢ 1. CCES agrees that it will perform all duties and tasks required for street naming, numbering and addressing within Christian County, Missouri, including within all boundaries ofany municipality, district or other governing authority within Christian County. This is done in order to provide efficient and effective planning of a 9-1-1 system as authorized by Section 190.339.1, RSMo. 2. CCES has adopted an Ordinance to establish procedures for street naming, numbering and addressing, and a copy is attached as Exhibit A. CCES shall have the right to alter or amend this Ordinance as necessary in the future. 3. The Contracting Authority agrees that access shall have the sole responsibility for street naming, numbering and addressing and acknowledges the importance of CCES control over this function in effectively planning and operating a counlywide 911 system. Furthermore, the Contracting Authority agrees that it will not name streets or exercise any authority to name streets. 4. In no event shall the language of this Agreement constitute or be construed as a waiver of limitation of either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by state or federal law. 5. This Agreement contains the entire agreement of the parties. No modification, amendment, cancellation or waiver of any provision of this Agreement shall be effective unless it is in writing and it signed by a representative authorized by CCES and the Contracting Authority. 6. This Agreement may be cancelled by either party by giving sixty (60) days advance written notice to the -1--- e. -•. .r .. -I *r other party. Upon such cancellation, this Agreement shall be tenninated, and ofno further force or effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed the day and year first above written. CHRISTIAN COUNTY EMERGENCY SERVICES By: James Bacon E-911 Board President Contracting Authority Christian County Commission Lou Lapaglia Presiding Commissioner Bill Barnett Western Commissioner APPROVED AS TO FORM: ATTEST: By: Todd A. Johnson, 12-1-2011 Kay Brown, County Clerk Counsel to CCES 11:00 a.m. County Auditor Sam YarneIl Re: Budget Study Session The meeting was attended by County Assessor David Stokely. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Auditor Sam Yamell for a budget study session. Auditor Sam Yarneli presented to the Commission and to the December 01, 2011 - 9 t ! Assessor his budget. Ms. Yarnett stated that the state reimbursement for the parcel count is going down and the Assessor must reallocate his funds to stay within the bottom line. The Assessor was not prepared to t discuss his budget and requested that a meeting be scheduled for December5, 2011. The Auditor presented the budget for the Sheriff's discretionary funds: Conceal and Carry, Federal Forfeiture and Law Enforcement. The Sheriff will have to cut the 2012 budget by $ 50,000.00. 2:00 p.m. County Clerk Bid Opening EIectronic Voter Check-In System ; The meeting was attended by Commission Secretary Cheryl Mitchell, Bill Vanderburg and Brent Wagner i of Henry Adkins and Son. c Presiding Commissioner Lou Lapagtia and Western Commissioner Bill Barnett met with County Clerk Kayl Brown to open bids for additional electronic voter check-in sytems. One bid was submitted by: Henry M. Adkins and Sons 219 South Main street Clinton, Mo. 64735 Total cost - $ 28,920.00 The County Clerk made a recommendation to the County Commission to award the electronic check in l system and voting equipment to Henry M. Adkins and Son, Inc. ' Presiding Commissioner Lou Lapaglia suggested that the bid decisions be done at the same time. i 2:15 p.m. County Clerk Re:Bid Opening Accessible & Second Chance Voting , System The meeting was attended by Commission Secretary Jutia Maples and Bill Vanderburg from Henry M. i Adkins and Son, Inc. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Clerk Kay Brown to open bids for the accessible and second chance voting equipment. There was one bid submitted from the following company: Henry M. Adkins and Son, Inc. for a total of29 optical voting machines and 28 voting interface machines t for $ 195,780 to be purchased over a four year period. The County Clerk recommended to the County Commission to award the bid to Henry M. Adkins and Son, 1 Incorporated. Motion/Vote - Award the Electronic Check-In System and Voting Equipment i Western Commissioner Bill Barnett made a motion to award the electronic check-in system and voting equipment to Henry Adkins and Sons. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bilt Barnett (Yes), Tom Huff (Absent). 2:30 p.m. Tyler MoIes - P.C. Net Re: GIS Server Discussion , The meeting was attended by Commission Secretary Julia Maples, Josie Brock of Great River Associates f and Chief Mapper Amy York. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Tyler Moles of I P.C. Net to discuss the GIS server. Mr. Moles said that the GIS server was purchased in 2007 and it is a powerhouse integral piece ofequipment. He has concern that the age and continue use of the GIS server i could possibly cause the hard drive to break. The data is backed up but if the server were to die there would down time to install all the software and data. Mr. Moles recommends that the GIS server be , replaced to avoid future problems. County Auditor asked what the cost is for a new server. Mr. Moles said that the current 2007 server was $ 18,000.00 and the cost for a new server would be December 01,2011 4 between $ 23,000 - $ 26,000. A new server would provide more space and a 3 year warranty. Mr. Moles suggested including this expenditure in the 2012 budget. Josie Bock asked why could the server handle the MAS 90 and GIS software and now that the migration ofr-'.- -,1.,17- the MAS 90 is done the server is going to crash. Mr. Moles replied that this is a preliminaty discussion to plan and prepare. Josie Bock said that the County is currently paying $ 18,000.00 in licensing fees. If the County purchases a new server that has a larger processor than the cost of the GIS software licenses will increase. She asked, "Would she have to do the migration of the GIS data to a new server?" Mr. Moles said that he and Josie will work together and present a proposal to the County. COURT ORDER .*.*- STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 201 1 In the Christian County Commission of said County, on the 28th day of November 2011, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$ 104,013.94 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,602.09 ROAD DISTRICTS COMMON ROAD #1 $ 31,067.92 COMMONROAD#2 S 30,484.41 BILLINGS SPECIAL $ 10,795.09 GARRISON SPECIAL $ 2,227.98 OZARK SPECIAL $ 8,726.25 SELMORE SPECIAL $ 3,448.06 S. SPARTA SPECIAL $ 1,052.10 -0 STONESHIRE SPECIAL $ 610.04 COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County,-on the 30th day ofNovember 2011, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to tranfer in the amount of$ 15,000.00, from building bond to the following: December 01,201 1 5 -b Pr COLE (Leaving a balance of$ 251,668.00) The Treasurer is hereby ordered to transfer in the amount of$ 15,000.00 from General Revenue to the following: COLE (Leaving a balance of$ 185,000.00) .Signnres 0 Ul-apabll&/Praf(ngnmissioi December 01,2011 6 r. *1 .- Christian County Commission l December 05, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:25 a.m. on December 5, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. i 9:25 a.m. Approval of December 1, 2011 Minutes Postponed T John Doltarhite was present for the meeting. The meeting was postponed because the minutes were not available. 9:30 a.m. Assessor David Stokley Re: Budget Discussion i The meeting was attended John Dollarhite and by Christian County Headliner News Donna Osborn. 1 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Auditor , Sam Yamell and Assessor David Stokely for a budget discussion. Assessor Stokely presented his budget and there were questions regarding the stairs wages. He needs to replace at least one data collector and is i willing to put the mapping position on hotd until business picks up in the county. By keeping the funds i available in the budget, he would be able to fill the positions as needed. Presiding Commissioner Lou Lapagiia expressed his appreciation for the Assessor's efforts. The Assessor stated that he would accept the 2012 proposed budget numbers with the acception of including the wages for an additional data collector. He presented data from the stafrs work that was done * over the past year. The Assessor has emphasized cross training to his staffbut the need for another field : person remains. 1 County Auditor Sam Yamel! confirmed that these are the final numbers for the Assessor's budget. Motion/Vote - Approve the Assessor's Budget , Western Commissioner Bill Barnett made a motion to approve the Assessor's 2012 budget. Lou Lapaglia i seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:45 a.m. Bid Decision Assessor Re: Copier ' The meeting was attended by John Dollarhite and Christian County Headliner News Donna Osborn, 4 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Assessor David Stokety to discuss a bid decision for a copier. The Inland Printing Company and Office Concepts also ' submitted a 60 month lease options. The Assessor said that Pearson-Kelly met all the bid specifications and Lakeland did not. The Pearson-Kelly lease option is $ 126.10 for 60 months which includes all supplies, toner, and maintenance. The Assessor made a recommendation to the County Commission to award the copier to Pearson-Kelly. December 05,2011 1 -4 0 Motion/Vote - Award the Assessor's Copier Western Commissioner Bill Barnett made a motion to award the Assessofs copier to Pearson-Kelly for $ 126.10 for 60 months. Lou Lapagtia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:00 a.m. PIanning & Zoning-Rezoning Hearing Re: Bob Nichols, Rick Weathers, -- Larry Jenkins 4381 Selmore Road, Ozark, Mo 65721 The meeting was attended by Bill Coats, John Dollarhite, Larry Jenkins and Christian County Headliner News Donna Osborn. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett, Planning and Zoning Administrator Todd Wiesehan and Karen Haynes met with Larry Jenkins for a rezoning hearing for4381 Selmore Road, Ozark, Mo 65721. Planning and Zoning Administrator Todd Wiesehan, presented the rezoning hearing for 4381 Selmore Road, Ozark, MO. 65721. CASE NUMBER: 2011-0185 APPLICANTS: Bob Nichols and Richard Weathers LOCATION: 4381 Selmore Rd., Ozark Parcel ID# 18-0.2-9-0-0-27 i D REQUEST: Change zoning classification of this property tdt€-2 General Commercial CURRENT ZONING: R-1, Residential CURRENT LAND USE: Vacant House, Two billboards SURROUNDING ZONING: North: C-1 East: A-1 South: R-1 West: US Hwy 65 SURROUNDING LAND USES: North: Commercial East: Agricultural South: Residential West: Hwy and Agricultural ATTACHMENTS: 1. Application 2. Applicant's Letter 3. Site Maps 4. Zoning Map ofArea 5. Photos of Site PROJECT DESCRIPTION: The applicant proposes the change in zoning classification for this parcel to C-2 in order that it can be developed as a retail site. BACKGROUND AND SITEHISTORY: 0 This 2.54-/- acre site is currently occupied by a vacant residential structure and two billboards December 05, 2011 1." r 4 i r facing US Hwy 65. i 0 PLANNING/LAND USE ANALYSIS: 5f 1 Land Use Plan: 1 The Christian County Generalized Future Land Use Map designates the area as being t within a future Commercial/Manufacturing corridor t Compatibility: The parcel to be re-zoned as C-2 borders the US Hwy 65 right of way to the west and the proposal calls for the western portion of these parcels to remain A-1 which leaves a , buffer to the west which is very compatible with the similar surrounding land uses. 1 Connectivity: t This change would likely not provide any additional or inhibit any vehicular or i pedestrian connectivity as no new roadway infrastructure is part of this project. 2 Public Benefits: i This parcel will be developed in a commercial manner which should provide future jobs t and economic activity to the area. I PROJECT/SITE ANALYSIS: 0 Landscaping and Buffering: 4 No provisions for landscaping or buffering have been offered or will be • required at this time. Specifics regarding landscaping and buffering will depend on how ; this site is developed and will be a part ofany future site plan approval. 4 Building Design: No official plans for new buildings have been submitted at this time. The applicant has 1 discussed preliminary ideas with staff in order to determine the various constraints } applicable to this site. When the site is developed it will be required to meet the site design requirements in the Zoning Regulations and also be subject to the codes administered by the Building Inspections Department. t Access: The site will be accessed from Selmore Rd. A new driveway access point will need to be ' approved by MoDOT. Utility Services: l The site has no access to public sewer or water There is an existing well and septic i system at the location, however, future development would likely require verification that the well as well as the method of wastewater treatment is appropriate as part of our I department's environmental review prior to the issuance of any building permits. , D December 05,2011 3 i 4 4 ENVIRONMENTAL ANALYSIS: f Stormwater Impact: Witl be taken into account prior to the approval ofany future site design i Groundwater Impact: 1 None anticipated. Floodplain/Sinkhole Impacts: No known floodplain or sinkhole features are located on the property. TRANSPORTATION ANALYSIS: Traffic Impact: i While development of any kind, whether residential or commercial brings additional , vehicles onto nearby roadways, the impact expected as a result of this rezoning would be minimal. Selmore Rd. is well maintained and believed to have more than adequate capacity for additional development without improvements. i Access Management: The site will be accessed from Selmore Rd. A new driveway access point will need to be : approved by MoDOT. j OTHER COMMENTS: Building Regulations: No comment at this time. t Christian Co Health Dept: No comment. i City of Ozark: While this properly falls within the Urban Services area, the City i cannot provide water or sewer at this time and is therefore not i requiring the owners to sign an irrevocable letter of consent to 1 annex. STAFF COMMENTS: This change will allow for an appropriate use of this land in a way that is in keeping with the County's desire for future growth within existing transportation corridors. f Given that this parcel is already the site of two existing billboards, it could be argued that this site shoutd be zoned a commercial regardless ofthe proposal at hand. RECOMMENDATIONS: r The Planning and Zoning Commission heard the facts and public comment on this proposal on November ' 21,2011 and subsequently voted unanimously to recommend approval to the County Commission. December 05,2011 41 6 The staff also recommends approval ofthis request. 4 Motion/Vote - Approved the Rezoning of 4381 Selmore Road, Ozark, Missouri from } R-1 to C-2 General Commercial ' Western Commissioner Bill Barnett made a motion to approve the rezoning of4381 Selmore Road, Ozark, [ Missouri from R-1 to C-2 General Commercial. Lou Lapaglia seconded the motion. The motion passed by ! vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Ordinance - 11-12-5-01 - Rezoning Hearing of 4381 Selmore Road, Ozark, MO. 65721 ORDER NO. 11-12-5-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI j t t DATEISSUED: December 5,2011 SUBJECT: CASE NUMBER 2011-0185 0 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a tract * of land from R-1 (Agricultural District) to C-2 (General Commerdal District) in order to lawfully permit land use compatible with surrounding parcels and be reflected as such on the Christian County Zoning Map at4381 SELMORE ROAD, OZARK, MISSOURI and legally described as follows: i All of Lots One (1) and Two (22) of Selmore Heights Subdivision in the Amended Plat thereof, Christian County, t Missouri. Beginning at the Northeast comer of the Southeast Quarter (SE 34) of the Northeast Quarter (NE %) of Section ' Nine (9), Township Twentrsix (26), Range Twenty-one (21); thence West 25 feet to the West right ofway line Of j old Highway #65; thence South along said right of way, 276 feet; thence West 160 feet to the right of way line of * New Highway #65; thence North 276 feet to the North line of said fotty; thence East to the point of beginning, all in f Christian County, Missouri, except any part deeded, taken or used for roads. 2 The Christian County Planning and Zoning Commission did, during public hearing on November21,2011,vote i unanimously to recommend approval of this request. 1 Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Barnett, seconded k by Commissioner Lapaglia, vote unanimously to approve this request with no additional conditions. Done this 5th day of December, 2011, at 10:15 a.m. I CHRISTIAN COUNTY COMMISSION Lou Lapaglia Yes: X Presiding Commissioner Dated: December 5, 2011 1 ABSENT Yes 1 Tom Huff Dated: 4 Commissioner, Eastern District J Bill Barnett Yes: X Commissioner, Western District Dated: December 5,2011 1 December 05,2011 5 t 4 . 41 ATTEST: J Kay Brown County Clerk 23385-000\383506.doc Sign**es » r=:goil/tA.,h .A., .* 40apaglia/Presidin*ton*sioner 0 A J December 05,2011 6 0 Christian County Commission December 08, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. ' on December 8, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, , Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:55 a.m. Approve the December 1, 2011 Minutes Western Commissioner Bill Barnett made a motion to approve the December 1,2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell. 9:00 a.m. Phil Amtower - Emergency Management Administrator Re: Reverse 911 r Agreement ' The meeting was attended by Commission Secretary Cheryl Mitchell. 1 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Phil Amtower, Emergency Management Administrator to review a Reverse 911 proposal for a total cost of$ 10,955.00. Mr. Amtower made a recommendation to the County Commission to approve the proposal. Motion/Vote - Approve of the Reverse 911 Agreement J 0 Western Commissioner Bill Barnett made a motion to approve the Reverse 911 Agreement for 1 approximately $ 10,955.00, to be divided among the participating entities. Lou Lapaglia seconded the ' motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. 9:15 a.m. Cooperative Agreement Re: Pictometry The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett reviewed the cooperative agreement with the City of Springfield for the county's pictometry. The agreement has been approved by X the County Counselor. Motion/Vote - Approve the Pictometry Cooperative Agreement Western Commissioner BilI Barnett made a motion to approve the cooperative agreement for the ' pictometry of the county with the City of Springfield. Lou Lapaglia seconded the motion. The motion < passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. The meeting was attended by * Commission Secretary Cheryl Mitchell. 9:30 a.m. Captain Brian Cathey Re: Inmate Healthcare Bid Decision The meeting was attended by Commission Secretary Julia Maples and Captain Brian Gillman. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Captain Brian Gillman for a recommendation regarding the bid for the inmate healthcare. Captain Gillman recommended j that the Commission award the inmate healthcare to County Correctional Services, LLC, located in the City U of Sparta. They provide adequate insurance and the staffing that is required for the total cost ofS December 08,2011 1 1l 0 ?A· 4 i 224,162.04. 1 0 The Commission will send the contract to County Counselor John Housley to sign. , t Motion/Vote - Award the Inmate Healthcare To County Correctional Services, LLC Western Commissioner Bill Barnett made a motion to award the inmate healthcare to County Correctional ' Services, LLC. Lou Lapaglia se6onded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill ; Barnett (Yes), Tom Huff (Absent). 9:45 a.m. Auditor Sam Yarnell Re: Budget Study Session I The meeting was attended by Commission Secretary Julia Maples, Curt Doennig. Mark Brewer, Allen i Wilson from Leo Journagan Construction, Darrell Mrotek ofDarrell Mrotek Construction, Inc., Scott ; Crabtree ofBIevins Asphalt and Scott Hilton ofDonelson Construction. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Auditor Sam Yarnell for a budget study session. County Auditor Sam Yarnelt presented the Assessofs budget. She said r the Assessor presented his budget with the final numbers which includes funding for two open positions. 1 The Assessor requested the funding be available in his budget ifthe county starts growing. 1 Motion/Vote - Approve the Assessor's Budget Western Commissioner Bill Barnett made a motion to approve the Assessofs budget. Lou Lapaglia p seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Julia Maples, Curt Doenning and Mark ? Brewer. 0 10:00 a.m. Bid Opening Re: Road Construction - Stonehollow Subdivision f The meeting was attended by the Commission Secretary Julia Maples, Mark Brewer, Scott Hilton of , Donelson Construction, Darcy Pohiman, Nicole Marsh-Doran, Darrel Mortek ofDarret Mortek Construction Inc., Allen Wilson ofLeo Journagan Construction, Curt Doennig, Foreman ofthe Selmore , Special Road District and Scott Crabtree of Blevins Asphalt. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened bids for the road < construction for the Stonehollow subdivision Neighborhood Improvement District from the following companies: Journagan Construction $ 338,729.00 2 Blevins Construction $ 255,940.00 Donelson Construction-Clever $ 308,312.00 4 Hutchens - Cassville $ 189,400.15 A meeting was set for December 22,2011, to select the best bid for the project. t Nicole Doran-Marsh asked Curtis Doennig what was his capacity or title in regards to this project? Curtis Doennig said that the road commissioners were unable to attend and he was asked by them to attend Y the meeting. Presiding Commissioner Lou Lapaglia said that Curtis is an objective person that has much experience i with road repairs. There was much discussion about the increased cost to repair the roads compared to the last bid that was ; submitted ayearand a halfago. 1 0 Curtis Doennig explained that the road has deteriorated greatly in the past year and a half and each December 08,2011 2 t t 1 N t company that bids the job must insure the road for two years. Mr. Doennig also said they will not widen I 0 the road but will have to fix it so the water runs off. Nicole Marsh-Doran asked what are bids based on because the homeowners cannot afford this because the , bid specifications have not changed from 2004? Presiding Commissioner Lou Lapaglia responded that ifthe cost is too much for the residents then another ' set of requirements will be necessey. Western Commissioner Bill Barnett said that the cost has doubled because county projects must pay prevailing wage. Presiding Commissioner Lou Lapaglia said that the bids do not have to be accepted. He suggested that after , the holidays review the standards to look for any other way. Western Commissioner Bill Barnett said that we have done everything and this is the final meeting and perhaps we should scrap this. · Nicole Doran-Marsh suggested that the bid be done by the specifications presented a year ago. Darrel Mortek said there is twice as much deterioration compared to a year ago. , Presiding Commissioner Lou Lapaglia responded that these companies are required to stand behind that ! road for two years and anything less could be a problem. 4 Allen Wilson from Journagan bid the job high because he was unaware ifhe would be starting on the road now or ifthe project would begin in the spring. i Darcy Pohlman said she was offended by Commissioner Barnett's comments to scrap the project. 1 Western Commissioner Bill Barnett said he recommended that the project be bid in March and he apologized to Darcy. · 4 Curt Doennig said that the Selmore Special Road District wants the road work done correctly so as to not incur additional costs and responsibility for a poorly built road. Nicole Doran-Marsh said that it isn't right; the home owners should not be responsibility but the County w should be responsible. Presiding Commissioner Lou Lapaglia suggested that Nicole and Curtis get together and review the bids and specifications. We will resubmit the bids and when you are comfortable we will put it on the agenda. ; The bids are going to change because the work will not begin this winter. Darcy Pohiman asked if possible to stretch it out 15 to 20 years. 1 Presiding Commissioner Lou Lapaglia responded that she would need to speak to Carson Elliff regarding i the term of the bonds. 1 Presiding Commissioner Lou Lapaglia apologized to those present from the various companies that bid for t taking their time to provide the bids only to resubmit another bid. 10:30 a.m. Christian County Road Department Re: Pneumatic Roller Warranty Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. 5 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Common 1 Road ' District Supervisor Richard Teague to discuss the pneumatic roller warranty. He recommended that an ! extended warranty be purchased because the pneumatic roller is used. The total cost for the pneumatic C December 08,201 1 3 ; 1 4 . . 1%,/ roller extended warranty is $ 750.00. The warranty is for one year or 1,500 hours whichever comes first. D The cost will be divided equally between Common 1 and Common 2 Road Districts. Motion/Vote - Approve the Extended Warranty for the Pneumatic Roller Western Commissioner Bill Barnett made a motion to approve the extended I year warranty for the pneumatic roller for $ 750.00, to be split between the Common Road Districts for $ 375.00 each. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). COURT ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN October Term, 2011 -- In the Christian County Commission ofsaid County, on the 7th day of December 2011, the following, among other proceedings, were had, viz: - THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 361,457.43 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: -- ROAD DISTRICTS 0 COMMON ROAD #1 $111,979.51 COMMON ROAD #2 $ 109,846.91 BILLINGS SPECIAL ' $38,928.97 GARRISON SPECIAL $ 8,02435 OZARK SPECIAL $31,446.80 SELMORE SPECIAL $ 12,434.14 S. SPARTA SPECIAL $ 3,795.30 STONESHIRE SPECIAL $ 2,204.89 CITIES CITY OF BILLINGS $ 4,301.34 -r• CITY OF CLEVER $ 2,566.35 CITY OF FREMONT HILLS $ 1,301.25 CITY OF NIa $ 15,904.13 CITY OF OZARK $ 16,807.77 CITY OF SPARTA $ 1,915.72 Signatures cKGAG.Q_, 2 Lou Lapag*Pred)g C missioner 0 December 08,2011 4 1 2 1 "Pri; 4 0 1 Christian County Commission December 12, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. on December 12,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill i Barnett, Present: TomHuff, Absent.Cgunty CIerk Kay Brown is taking the minutes. , Motion/Vote - 8:55 a.m. Approval of the Clerk's Minutes Postponed Western Commissioner Bill Barnett made a motion to postpone the approval of the minutes due to ' technicalities. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell. ' 9:00 a.m. County Clerk Re: Bid Opening Computer Workstations 4 The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Clerk Kay 1 Brown to open bids for computer workstations from the following two companies: 1.Best Buy $ 4,710.00 2. P.C. Net $ 6,128.00 which includes 8 hours of installation The Clerk will review the bids and make a recommendation to the County Commission. D 9:45 a.m. Public Administrator Ken Davis Re: Computer Workstations The meeting was attended by Commission Secretary Cheryl Mitchell. 3 Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Public Administrator Ken Davis to open bids for computer workstations from the following company. There was one bid submitted from the following company: P.C. Net $ 2,145.00 Public Administrator Ken Davis made a recommendation to the County Commission to award the bid to • P.C. Net. 1 Motion/Vote - Award the Public Administrator's Computers Western Commissioner Bill Barnett made a motion to award the Public Administrator's computers to P.C. Net for $ 2,145.00. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell. 10:00 a.m. Bid Opening Judicial Facility Re: Lift Pump Station The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met to open bids for the Judicial Center lift pump station but their were no bids submitted. The Commission witt look at different ; alternatives to repair the lift pump station. 0 December 12,2011 1 Ah £hl 1 1 1 0 10:15 a.m. Auditor Sam Yarnell Re: Budget Study Session i The meeting was attended by Commission Secretaty Julia Maples, Sheriff Joey Kyle, Captain Brian Cathey j and Sheriff's Secretary Blanca Mallonee. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Auditor Sam i Yamell for a budget study session. The Sheriff's budget shows a negative balance. County Auditor Yamell , said that the budget cannot be approved with a deficit. Ms. Yarnell recommended that the budget be laid i down and any changes to be done can be discussed and approved when the budget hearing is held in ! January. The Sheriff said they will receive funds in December that will balance the budget. The County Commission • said the budget adjustments can be made at the end of December. l Sig r-tures A f &22 1 Lapaglia/Flredicommissioner i December 12,2011 2 f 1 i Christian County Commission December 15, 2011 Convene i Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 10:00 ; a.m. on December 15,2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking minutes. i t 10:00 a.m. County Clerk Bid Opening Re: Voter Canvassing The meeting was attended by Commission Secretary Cheryl Mitchell and County Clerk Kay Brown. Presiding Commissioner Lou Lapaglia was at an Ozark Transportation Organization meeting. Western , Commissioner Bill Barnett opened one bid for the County Clerk's voter canvass from: i Edward J. Rice Company Total $ 10,219.37 County CIerk Kay Brown recommended that the County Commission select Edward J. Rice Company. The i County Commission will make a decision at 3:30 p.m. Motion/Vote - Award the Clerk's Canvass to Edward J. Rice and Company Western Commissioner Bill Barnett made a motion to award the Clerk's voter registration canvass to Edward J. Rice. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - 3:25 p.m. Approve the December 5,8, and 12th Minutes , Western Commissioner Bill Barnett made a motion to approve the December 5,8, and 12th minutes. Lou i Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes). Tom ; Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell. 3:30 p.m. County Clerk Kay Brown Re: Bid Decision Computer Workstations i The meeting was attended by Commission Secretary Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Clerk Kay Brown for the computer work station bid decision. County Clerk Kay Brown made a recommendation to b award the six computers to P.C. Net because the labor charged by Best Buy versus P.C. Net is higher. It I would be a cost savings of $ 257.00. 1 Motion/Vote - Award the Clerk's Office Computers to P.C. Net Western Commissioner Bill Barnett made a motion to award the Clerk's 6 Office workstations to P.C. Net ! for $ 6,128.00 which includes 8 hours labor. Lou Lapaglia seconded the motion. The motion passed by ; vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). Sign*res C ./*4//5 *g Cfmioner December 15,2011 1 (44 ; •1 i 1 Christian County Commission December 19, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:50 a.m. i on December 19, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill , Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. t Motion/Vote - 8:50 a.m. Approve the December 15,2011Minutes i Western Commissioner Bill Barnett made a motion to approve the December 15, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom ! Huff(Absent). Right-of-Way Deed -Greene Road Cancelled The right-of-way deed for Greene Road was cancelled because it was previously recorded. 9:00 a.m. County Clerk Kay Brown Re: Custodian of Records Discussion J The meeting was attended by Commission Secretary Julia Maples. I Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with County Clerk Kay 1 Brown to discuss the responsibility of the Custodian of Records. The County Clerk presented a sample T resolution used in the Missouri Attorney General's Office provided by Mr. Tom Durkin. Mr. Durkin said ' that each department in the Missouri Attorney General's Office has a custodian of record. Mr. Durkin I suggested that the county could have a custodian of record for each office. The public would be better 1 served by submitting a Sunshine request to the designated custodian of record for the office that creates i f- data. % The Commission recommended that the sample resolution be presented to the County Counselor for his , review and send the retention schedule for each office with a letter to each office holder. 10:00 a.m. Sheriff's Department Bid Opening Re: County Vehicle's Repair and Maintenance The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Sheriff Joey Kyle 1 to open bids for repairs and maintenance for the County's vehicles from the following five companies: i h, Dennis Hanks -- Ozark, Missouri: Repairs and Maintenance Hourly Rate $ 78.00 and 25% off on all parts Campbell Ford - Ozark, Missouri : Maintenance Hourly Rate $ 45.00 - Repair Hourly Rate $ 55- $ 65.00 1 perhour Mitchum Tire - Ozark, Missouri: Maintenance Hourly Rate $ 50.00 - Tire Disposal $ 3.50 per tire Complete Auto Repair Service: Maintenance Hourly Rate $ 60.00 per hour and 15% off of parts Ozark Tire and Auto - Ozark, Mo.: Maintenance Hourly Rate $ 50.00 Repair Hourly Rate $ 60.00 per . hour , Sheriff Kyle will review the bids and will make a recommendation to the County Commission December 1 22, 2011 at 10:00 a.m. i December 19,2011 1 ; 1 ti, 10:30 a.m. Assessor David Stokely Re: Maintenance Plan Agreement The meeting was originalIy cancelled because the Assessor was not present for the meeting. Then at 10:40a.m. the Assessor arrived for the meeting. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett reconvenedat 10:40 a.m. ' to review the Assessofs Maintenance Plan Agreement. This agreement is with Christian County and the , State Tax Commission for a two year period to secure the Assessor's budget reimbursement from the state. i Motion/Vote - 10:40 a.m. Approve the Assessor's Maintenance Plan Agreement 1 Western Commissioner Bill Barnett made a motion to approve the 2012-2013 maintenance plan agreement , for the Assessots office. Lou LapagIia seconded the motion. The motion passed by vote: Lou Lapaglia i (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. The meeting was attended by Commission Secretary Cheryl t Mitchell. 10:45 a.m. County Commission Bid Decision Re: Construction Manager Possible A Expansion Of Judicial Facility ' The meeting was attended by Commission Secretary Julia Maples and Ozark Alderman Eddie Campbell. i Presiding Commissioner Lou Lapaglia and Western Commissioner Bilt Barnett reaffirmed the recommendation from the Public Building Corporation to select J.E. Dunn Construction located in Springfield, Missouri for the Construction Manager position for the possible expansion of the Judicial ; Facility. The Commission reviewed the information for the past two months and received the approval of i the contract from County Counselor John Housley. Motion/Vote - Award the Construction Management Position for Possible Judicial + Project Western Commissioner Bill Barnett made a motion to award the Construction Management position to J.E. b Dunn Construction. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). n. tommissioner December 19, 2011 i Christian County Commission i December 16,2011 Convene 1 Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:30 a.m. on December 16, 201 1 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 8:30 a.m. GIen Pace Human Resources Re: Strategic Planning Process The meeting was attended by Commission Secretary Julia Maples, Assessor David Stokety, Chief Payroll Clerk Tom Lawson and Donna Osborn ofthe Christian County Headliner News. Presiding Commissioner Lou Lapagtia and Western Commissioner Bill Barnett met with Glen Pace, Human Resource Consultant strategic planning process. The wage matrix will be completed next year. The Commission will review the plan in six months. Another strategic planning meeting was set for January 25, 2011, at 8:30 a.m. k Chief Payroll Clerk Tom Lawson suggested that when plan is implemented that it is understood that the Commission has been evaluating and reviewing it for the past twelve months. Glen Pace submitted the following: STRATEGIC PLAN FOR CHRISTIAN COUNTY GOVERNMENT FORTHEYEARS 2012 AND 2013 1--- (First Draft, 12-16-2011) Summary Statement: The Strategic man for the next two years is severely impacted by the budget problems facing the County during that time period. Accordingly, the Plan is limited to only those activities that can be funded. Prospects for sales tax increases necessary for any program improvements are bleak. SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats) Strengths (Internally) • Fiscally Responsible and Strong Leadership i • Competent, Capable Elected Officials • Quality, Knowledgeable Employees • Desire to Provide Services to Citizens 6 • Proactive Approach to Problem Solving Weaknesses (Internally) • Turnover of Staff : • Pay levels are below market rates • Budget Reductions limit decision making options Opportunities (Externally) • The County is growing and needs new services • The County is recognized as a good place to live, nationally • Quality People and Lifestyles • Excellent Schools Threats (Externally) • Need for Infrastructure Improvements (Roads and Buildings) - • Budget Constraints • Demand for Services continues to grow December I 6,2011 1 r +14*47' Core Competencies and Advantages 1 The County, through elected officials and employees, provides services mandated by the state ofMissouri. , No other entity can provide these services. Therefore, service to the Public is the mission of the County ' employees, and they excel at this function. 1 Challenges and Constraints A 1. The primary constraint for the County is revenue for the next two years. Current projections are , for a 2% reduction in 2012, and another 1% reduction in 2013. Even looking ahead to 2014, the I revenue projections are flat (no growth) for that year. It is important for citizens to know and ' understand that most of the County revenue comes from sales taxes. No personal or reat property t taxes are available for revenue sources. 2. Directly related to the budget constraint is the challenge of providing appropriate pay and benefits I to County employees. Since payroll is by far the largest expense for the County, there is no choice , but to reduce payroll expenses for 2012 and 2013. This directly impacts on the lives of employees I and their families, but must be accomplished. i 3. Services are mandated by the State, and must be provided. The County is in the unique position of t maintaining services with reduced staff. Particularly in the area of law en forcement, this cannot be I a long-term situation. 4. No new revenue means no new services- period. 5. A sales tax initiative will be placed on the ballot in April 2012. If this initiative does not pass, approximately $ 1,000,000 will have to be transferred from the General Revenue fund to the ! Justice Center Fund annually. This money is not available in the present budget. Assumptions f • A reduction in staff hours or number of employees will be necessary to reduce Payroll costs. d These actions could include: reduced hours of operations at various offices (courthouse, judicial ' facility, planning & zoning, building department, recycling center), increase the wait time for w criminal prosecution, continued cuts in law enforcement services and additional cuts in other , county programs and services. i • The County may have to book and release prisoners due to lack of space and funds. Occasionally t the jail has done this to control the population. This creates safety issues. Christian County is the only jail in 564 square miles, and that means police departments will have to make hard choices i concerning their prisoners, since they possibly won't be able to transport them to the County jail. f • Roads and bridges will be maintained only as funds are available. K EIements of the Strategic PIan 1. The County will be managed in a fiscally-conservative mode. 2. A strategy ofrenewal: cost cutting and reorganization, will be implemented. 3. Hours ofwork and number of employees will be reduced. 4. Only exceptional positions wili be replaced; othenvise, a hiring freeze will be implemented. 5. Maintenance projects will be limited to cost-effective review. 6. All expenditures will be subject to commission review. 7. This strategic plan will be evaluated at six-month intervals Sign#tires Lou LapaglialPresidinCo ssione December 16,2011 11 4-,1 , Christian County Commission December 22, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 8:55 a.m. on December 22, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking minutes. Motion/Vote - 8:55 a.m. Approval of the December 16th and 19th Minutes Western Commissioner Bill Barnett made a motion to approve the December 16th and the 19th, 2011 minutes. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Cheryl Mitchell 9:00 a.m. Christian County Commission Re: Set Mileage Rate for 2012 4 The meeting was attended by Commission Secretary Cheryl Mitchell and Chief Deputy Clerk Norma Ryan. ' Presiding Commissioner Lou Lapaglia and Western Commissioner Bitl Barnett set the mileage rate for ' 2012 to 55.5 cents per mite in keeping with the I.R.S. rate. { 9:15 a.m. Christian County Commission Re: Employee Handbook Change - Benefits Page 10 The meeting was attended by Commission Secretary Chetyl Mitchell. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett revised Page 10 of the 1 employee handbook regarding benefits. The cafeteria plan benefit for employees that did have the County's 1 health insurance was eliminated. 10:00 a.m. Sheriff Joey Kyle Re: Bid Decision - Repair & Maintenance of County . Vehicles The meeting was attended by Commission Secretary Cheryl Mitchell and Steve Kruse of Mitchum Tires. ' Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Sh eriff Joey Kyle 1 and ChiefBrian Cathey to review the bids and to make a recommendation for the county vehicles repairs and maintenance. The Sheriff did a comparison between the companies that submitted bids for the i following procedures: safety inspections, tire balance and rotation, repairs, maintenance, oil changes, inspections, brakes and rotors. The Sheriffrecommended to the County Commission that Ozark Tire was 1 the lowest bidder for general maintenance. However, for any major repairs such as engine or transmission J work, lie recommends that the following dealerships be awarded: Dennis Hanks Cheverolet and Campbell ' Ford. The tires are purchased through a state bid and the batteries are purchased through an account with 1 O'Reilly Automotive. Motion/Vote - Award the Maintenace and Repairs of the County Vehicles Western Commissioner Bill Barnett made a motion to award the County vehicle maintenance to Ozark 1 Tire. The major vehicle repairs will be awarded to Dennis Hanks the General Motors dealership and to j Campbell Ford deatership for the Ford vehicles. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 3 December 22, 2011 1 1 0 :41 14 .9-/4 1 0 - 41 -al COURT ORDER State ofMissouri }SS. - ..- County of Christian In the Christian County Commission of said County, on the 20th, day of December 2011, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of$ 108,660.57 from the County Revenue Cart Fund to the following: BRIDGE $ 16.299.09 ROAD DISTRICTS COMMON ROAD #1 $ 32,455.82 COMMON ROAD #2 $ 31,846.24 BILLINGS SPECIAL $ I 1,277.34 GARRISON $ 2,327.51 OZARK SPECIAL $ 9,116.08 SELMORE SPECIAL $ 3,602.10 S. SPARTA SPECIAL $ 1,099.10 STONESHIRE SPECIAL $ 637.29 No Meetings for December 26, 2011 No meetings are scheduled December 26,2011 in observance of Christmas. - ttwturn VA h JA C Lop'Lapaglia/Prehi nissioner December 22, 2011 2 I I. -- 6 0 J A' Christian County Commission December 29, 2011 Convene Presiding Commissioner Lou Lapaglia called the meeting of the County Commission to order at 9:00 a.m. on December 29, 2011 at the County Commission Office. Attendance: Lou Lapaglia, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. Motion/Vote - 9:25 a.m. Approve the December 22, 2011 Clerk's Minutes Western Commissioner Bill Barnett made a motion to approve the minutes for December 22, 2011. Lou LapagIia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). The meeting was attended Commission Secretary Julia Maples and Common 1 Road District Supervisor Brent Young. 9:30 a.m. Auditor Sam Yarnell Re: Budget Hearing The meeting was attended Commission Secretary Julia Maples and Common 1 Road District Supervisor Brent Young. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Auditor Sam Yarnell for the 2012 Budget Hearing. County Auditor Sam Yarnell reveiwed the revenues and expenditures ending December 2011. As of September, sales tax has been increasing and has continued through December. The sales tax was projected at 5.5 million but through the month of December the county's sales tax revenue increased to 6.73 million. This has enabled the county to keep pace with the increasing expenditures for the year. Ms. Yarnell suggested that the additional revenue be placed in the following departments: Sheriff and the Common 1 and Common 2 Road Districts. When the budget was laid down the Sheriff's Budget was in the red but an additional $ 45,000.00 has been received from the Federal INS Department and has been transferred. The county will cover the Sheriff-s shortfall. Commission Secretary Julia Maples said that the purpose of the advertising the budget is to provide the public an opportunity to protest the budget and no one has presented opposition. The Auditor will adjust the Sheriff's budget with the cost savings in 2011. Presiding Commissioner Lou Lapaglia expressed his appreciation for all the work and time the County Auditor put forth on the 2012 budget. Motion/Vote - 2012 County Budget Approved Western Commissioner Bill Barnett made a motion to approve the 2012 County budget. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff(Absent). 10:00 a.m. Bid Opening Common 1 and 2 Road Districts The meeting was attended by Commission Secretary Julia Maples and Common 1 Road District Brent Young. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett opened bids for the County Road Districts for salt from the following companies: Independent Salt company from Kanopolis, Kansas $ 74.22 a ton delivered December 29,2011 1 .' North American Salt of Overland Park, Kansas $94.00 a ton delivered 1 Bingham Sand and Gravel Baxter Springs, Kansas $ 80.00 per ton delivered The Commission will postpone the bid decision to ISO p.m. Motion/Vote - 10:30 a.m. Planning & Zoning Commission -Reappointments Western Commissioner Bill Barnett made a motion to reappoint Robert Snook, Vance Jenkins and Maryann Hartley to the Planning and Zoning Commission for a four term expiring December31,2015. i Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff (Absent). John Hudgins from the Bruner Township sent a letter December2011 to the County f Commission, requesting that he no longer serve on the Planning and Zoning Commission. Mr. John i Torgeson will not be appointed to the Linden Township because he did not respond to the letters sent by ' the County Commission. The meeting was attended by Commission Secretary Julia Maples and Todd i Wiesehan Planning and Zoning Administrator. 10:45 a.m. Prosecuting Attorney Amy Ate Re: Prosecuting Attorney Annual Report, The meeting was attended by Commission Secretary Julia MapIes, AssessorDavid Stokely and Donna , Osborn of the Cliristian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Prosecuting 1 Attorney Amy Fite to review an annual report of the cases filed for2011. Ms. Fite presented an annual 4 report of the cases handled in the Prosecutor's Office for 2011. The cases tracked show a significant increase in tax cases filed and collected over previous years. The I charges referenced were in many cases doubled over the past year. The referrals that were backlogged are : caught up and are now addressed within 7 days. The Prosecutor was awarded a two year grant for the 1 VOCA victims advocate grant. This grant has a significant impact for the crime victims of the county. The Prosecutor's staff has been asked by the state to be presenters and trainers to other colleagues. The ; Prosecutor said that this was accomplished with a 6% cut in the budget. Prosecutor Fite will be seeking grants that focus on technology to enable her office to review the information and serve justice the same day. Presiding Commissioner Lou Lapaglia expressed his appreciation of the work that Prosecutor Fite has done i and he is very proud ofher office and her leadership. He acknowledged thal the Circuit Clerk and the Prosecutor's office are short on staff. He asked if it would help Ms. Fite to have an additional judge. Prosecutor Fite said if there was another judge it would help with the pressure of all the cases on the judges. Western Commissioner Bill Barnett commended Prosecutor Fite for an excellent job and expressed his 1 appreciation for how she workswith the Commission. Presiding Commissioner Lou Lapaglia congratulated Prosecutor Fite for her excellent performance. 11:15 a.m. Charlene Gabbard - Nixa Omce Supply Re: Office Supply Discussion i The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Chief ' Deputy Norma Ryan, Donna Osborn ofthe Christian County Headliner News. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with Charlene Gabbard ofNixa Office Supply and Don Meints the Vice of President of Sales and Marketing for Admiral Express ' to discuss the office supply contract. The office supply contract expires March 1,2012. Ms. Gabbard made f a decision to close her business due to economic times effective January 1, 2012. She has accepted a , position as a sates representative for Admiral Express. She has requested that the County continue the 1 December 29, 2011 % f contract with Admiral Express. She will continue to service our account as a sales representative for Admirat Express. Don Meints Vice ofPresident Sales and Marketing said he would honor the contract that the County has with Nixa Office Supply. Mr. Meints said that Admiral Express has been in business since 1984 and is listed in the top 12 in the nation. Mr. Meints said there is never a minumum order and the inventory will be in Springfield but will be shipped from Joptin. Presiding Commissioner Lou Lapagliasaid he will forward the information to the i other offices and will have the County Counsetor review the contract. i Mr. Meints asked how did the offices decide how the pricing would be awarded. C I Presiding Commissioner Lou Lapaglia said that the company's that bid on the office supplies were pennies apart and the Commission decided to award the bid to both companys. They did not feel comfortable ' awarding the bid to one company when they were so close in price. 1 Motion/Vote - 1:30 p.m. Award the Common Road Districts Salt Bids to AIl Bidders 1 Western Commissioner Bill Barnett made a motion to award the salt bids to Independent Salt Company, 3 Bingham Sand and Gravel, and North America Salt Company based on availability. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapaglia (Yes), Bill Barnett (Yes), Tom Huff 1 (Absent). ! 2:00 p.m. PC Net Contract Renewal Re: Assessor, Collector, Recorders Commission : - Renew Pulse Contract j The meeting was attended by Commission Secretary Julia Maples, Assessor David Stokely, Recorder Kelly f Halland Treasurer Karen Matthews. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett met with P.C. Net to 1 renew the Pulse contract with the Assessor, Collector, Recorder and the Commission. The contract i remained the same. However, the contract was revised from 90 days to 60 days for either party to terminate ! the contract. Motion/Vote - Renewal of the P.C.Net Pulse Contract With the County i Western Commissioner Bill Barnett made a motion to approve the renewal of the P.C. Net Pulse contract for the County Commission, Treasurer, Assessor, Collector, Recorder and County Clerk. Lou Lapaglia seconded the motion. The motion passed by vote: Lou Lapagtia (Yes), Bill Barnett (Yes), Tom Huff(Absent). The meeting was attended by Commission Secretary Julia Maples, Recorder Kelly Hall, Treasurer Karen Matthews, Assessor David Stokely, Tyler Moles from P.C. Net and Donna Osborn i of the Christian County Headliner News. ! 2011 Levys' for the County's Political Subdivisions The meeting was attended by Commission Secretary Presiding Commissioner Lou Lapaglia and Western Commissioner Bili Barnett received the 201 I Certified ' Levy's for Christian County from the County Clerk. i OFFICE OF KAY BROWN CLERK OF THE COUNTY COMMISSION CHRISTIAN COUNTY 1 100 W. Church, Rm. 206, Ozark, MO. 65721 t THE FOLLOWING LEVIES WILL BE IN EFFECT IN CHRISTIAN COUNTY FOR THE YEAR December 29,2011 3 4 .-- 2011. FIRE DISTRICTS STATE .0300 COUNTY REVENUE .0000 OZARK FIRE PROTECT. DIST. .3888 LIBRARY .0882 NIXA FIRE DIST. .6483 HEALTH .0441 LOGAN-ROGERSVILE FIRE DIST. .3657 SEN. BILL 40 BOARD .0794 CLEVER FIRE DIST. .3914 AMBULANCE DIST. .1305 BILLINGS FIRE DIST. .4003 JUNIOR COLLEGE 1405 HIGHLANDVILLE FIRE DIST. .3811 SUR TAX .3400 SPARTA FIRE DIST. .2835 SEN. CITZ. SERV. .0500 CHADWICK FIRE DIST. .3000 BROOKLINE FIRE DIST. .2486 ROADS: BILLINGS SPECIAL RD. .3657 GARRISON SPECIAL .2362 OZARK SPECIAL RD. .1404 SELMORE SPECIAL ROAD .1784 COMMONROADI .0000 SOUTH SPARTA SPECIAL RD .1739 COMMON ROAD II .0000 STONESHIRE SPECIAL RD - .1498 SCHOOLS CHADWICK SCHOOL 4.6997 BRADLEYVILLE SCHOOL 3.6723 ...f .P-.+- I- NIXA SCHOOL 4.3100 MARIONVILLE SCHOOL 3.7300 SPARTA SCHOOL 4.1000 REPUBLIC SCHOOL 4.2800 BILLINGS SCHOOL 4.0466 AVA SCHOOL 2.7500 CLEVER SCHOOL 4.5009 LOGAN-ROGERSVILLE SCHOOL 3.9400 OZARKSCHOOL 4.1400 FORDLAND SCHOOL 3.6745 SPOKANESCHOOL 4.2095 SCHOOL AVERAGE 4.0041 CITIES BILLINGS .7458 CLEVER .6229 FREMONT HILLS .7879 NIXA (REAL ONLY) .3748 -- .3284 OZARK (REAL ONLY) .2930 SPARTA HIGHLANDVILLE no levy SADDLEBROOK no levy REPUBLIC (REAL ONLY) .5820 CHRISTIAN COUNTY ASSESSED VALUATIONS: 2008 2009 2010 2011 REAL ESTATE 749,794,360 779,685,520 797,700,970 806,287,740 PERSONAL PROPERTY 165,472,874 153,441,404 150,210,675 150,006,789 RAILROAD & UTILITIES 25,866,897 27,418,030 30,584,034 27,782,825 TOTALS 941,134,131 960,544,954 978,495,679 984,077,354 Dated this 11th day of October 2011. Kay Brown Christian County Clerk -- 3:00 p.m. January 3, 2012 Sparta High School Open House Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett plan to attend the January 3,2012, Sparta High School Open House. December 29,2011 4 t Issioner ! i f t December 29, 2011 5 i 3 r