Ur 33. Or Or /. Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri, 65721 On January 6'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:40 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:40 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:40 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:40 a.m. Attendees: Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Lynn Morris, Sheriff Brad Cole, Alicia Chaves, Prosecuting Attorney Amy Fite, Captain Koch, Captain Floyd, Clayton Hines, Julie Tobash, Marceline Matlock, Shane Machin A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for /,-;today, January 6#1.2020 as published, and Christian County Commission minutes from December 30'h, LA019. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Auditor Amy Dent for her monthly report. During discussion Auditor Dent mentioned an Open Checkbook/Transparency portal being utilized by other Counties. Auditor Dent showed the Commission Cass County's website as an example. Auditor Dent also stated that Collector Nichols would be willing to fund this project. Presiding Commissioner Phillips entertained a motion giving Auditor Dent permission to gather additional information for the Open Checkbook/Transparency portal. Western Commissioner Bilyeu noted that an additional meeting presenting the Open Checkbook/Transparency portal should be scheduled in the future. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Auditor Amy Dent for unassigned funds budget approval for 2020. Auditor Dent presented fund 101 (General Revenue), fund 101-170 (Operations), fund 101- 250/101-900 (Disbursements and Transfers), fund 255 (LERF),fund 420 (Stone Hollow NID). fund 425 (Building Bond Retirement), fund 430 (River Downs NID), fund 450 (Judicial Project Fund), and fund 455 (Judicial Debt Service Fund), discussion was held. Presiding Commissioner Phillips entertained a motion to approve the unassigned funds budget for 2020 as presented. Eastern Commissioner obertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage J - The Commission met with presenter Purchasing Agent Krista Raleigh for renewal of fire and safety systems with JCI (Johnson Controls, Inc). Presiding Commissioner Phillips entertained a motion to approve renewal with JCI for an additional year. Western Commissioner Bilyeu so moved. Eastern ommissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with presenter Prosecuting Attorney Amy Fite for a copier agreement with Paladin. Ms. Fite presented the agreement and gave a brief review of why the Prosecuting Attorney's office would be changing companies. Presiding Commissioner Phillips entertained a motion to approve Ms. Fite's Paladin service agreement as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission stood in recess until 10:00 a.m. The Commission met for the hearing of the vacation of Galena Road. Presiding Commissioner Phillips read the Petition to Vacate Galena Road. There were no objections or further testimony. Citizen, Julie Tobash gave a brief reasoning for vacation. Discussion was held. Presiding Commissioner Phillips entertained a motion to vacate Galena Road. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. The Commission signed Order No. 01-06-2020-01. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission stood in recess until 10:30 a.m. The Commission met with presenter Sheriff Brad Cole for renewal of commissary services. Sheriff Cole oted that this will be the first renewal with Keefe Commissary Group, as the original bid was accepted on January 2811, 2019. Presiding Commissioner Phillips entertained a motion to approve renewal with Keefe Commissary Group. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Sheriff Brad Cole and Auditor Amy Dent for the Sheriff's 2020 budget meeting. Auditor Dent presented fund 101-700 (Campus Security), fund 201 (Cole), fund 205 (Federal Forfeiture), fund 208 (Law Enforcement Training), fund 210 (Civil Process), fund 212 (Inmate Detention Security), and fund 215 (Conceal Carry). Presiding Commissioner Phillips entertained a motion to approve the Sheriff's budget for 2020 as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:40 a.m. L //V ./421 4 --I-/ I j'te"' /¥44 Dates.12· 9 9.2920 Date: /# 9- 2010 Date:O/-/9-2£2:5 . 1 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page F To: County Commission ( From: Executive Administrative Assistant Madi Hires Att4 -Ted eli nlingies from Ei r \11 En , '»cu.ard Uth, 3030. 1 Pik!§& look 0 er n d note any cll*es/corrections. Initial below To snow you've read the attached minutes. If no corrections are needed. please sign the document on the back page Thank you! 0 9/8 1/7/20 00 /k< i , Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner t /= Ii'--1.." -443 I/' tmae= Flial Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On January 9'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:23 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:23 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:23 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:23 a.m. Attendees: Diane Stalder, Auditor Amy Dent, Recorder Kelly Hall, EMA Director Phil Amtower, Purchasing Agent Krista Raleigh, Resource Management Director Todd Wiesehan, Building & Maintenance Supervisor Richard Teague, County Clerk Kay Brown A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for /0-loday, January 9111 2020 as published. Christian County Commission's closed session minutes from Lhovember 25th, 2019[ RSMo 610.021.3 Personnel), Christian County Commission's closed session minutes from December 168,2019 [RSMo 610.021.21 Computer/Neiwork Security & RSMo 610.021.3 Personnel ), Christian County Commission's closed session minutes dated January 7'h, 2020 (RSMo 610.021.1 Utigation).Christian County Commission's regular session minutes dated January 6111.2020. and Certified Court Order No· 01-09-2020-01. Purchasing Agent Raleigh and EMA Director Amtower noted an emergency expense to Environmental Works, Inc in the amount of $6,970.15 to be included in financials. The PCnet IT Discussion was removed from the agenda and will be rescheduled at a later date. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission stood in recess until 9:30 a.m. The Commission met with presenter Recorder Kelly Hall for her quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the Recorder's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Resource Management Director Todd Wiesehan for amendments to zoning regulations. Mr. Wiesehan presented to the Commission both Order No. 1-9-20-01 and documentation for article 111 which was amended per the Planning & Zoning Board. Discussion was ield. Presiding Commissioner Phillips entertained a motion to accept the amendments to zoning 1IPage regulations as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. ve: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with presenter Resource Management Director Todd Wiesehan for the Resource Management quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept Mr. Wiesehan's report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. The Commission met with presenter Building & Maintenance Supervisor Richard Teague for his quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept Mr. Teague's verbal report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Roberbon seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with presenter County Clerk Kay Brown for signatures on a cost share agreement with American Business Systems and a lease agreement with LEAF, Inc. Let it be noted that the Commission voted in session on December 9111,2019 to approve Clerk Brown's new agreements. The meeting was adjourned at 10:23 a.m. 0 L. ARLMUL '6)ate: m. Date: / 43,420/a bate: 0/- /3 - 2,320 (3 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission ) From: Executive Administrative Assistant Madi Hires inJISCYX#Tri,infind Ct-rn 7308<1 -Afhed •,re the minutes from Please looN-Dr and note any coiges/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 3) 1132016 Hosea Bilyeu Ralph Phillips Mike Robertson ('-) Western Commissioner Presiding Commissioner Eastern Commissioner 4 nelf 24 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On January 10!h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:07 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:07 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:07 a.m. Attendees: Auditor Amy Dent, County Clerk Kay Brown, Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles A quorum was established. Western Commissioner Bilyeu entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, January 10'h. 2020 as published. There are no minutes or financials. Eastern Commissioner cfobertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent Phillips. Abstain: None. The Commission met with presenters Auditor Amy Dent for the 2020 final budget appropriation order. Auditor Dent noted that two budgets previously approved were amended after final 2019 numbers were obtained. Cart fund 222 and Bridge fund 233 were amended. Western Commissioner Bilyeu entertained a motion to approve the amendments to the previously approved budgets. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. Auditor Dent noted the statutory requirements RSMo 50.640 and 50.641 for the 38th Circuit Court along with presenting a summary of all approved budget accounts, and a summary of the general fund. Discussion was held. Western Commissioner Bilyeu entertained a motion to approve the 2020 budget summary of all approved accounts and the general revenue summary as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nav: None. Absent: Phillips. Abstain: None. Auditor Dent presented the 2020 final budget appropriation order to the Commission. Western Commissioner Bilyeu entertained a motion to approve and dually sign the appropriation order for the 2020 budget. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. 1IPage The meeting was adjourned at 9:07 a.m. a 0" r· pUt* .»2qtz 'Gaie; 1- 13-nox)( Date: 1 -)*-10-2.0 Date: 0/ 4 3- 242_e Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 21Page 't To: County Commission (' From: Executive Administrative Assistant Madi Hires Attached ·evelhe minutes from. er,blon,--(300\10Ln i \Glh 1-10C) please loot over c0,66te any changecorrections. Initial below to show you've read theirftached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 44441 1.1-41%41« Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 9 -9 1423*' Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On January 13'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:42 a.m. Ralph Phillips Presiding Commissioner Absent 8:55 a.m. 9:42 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:42 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:42 a.m. Attendees: Highway Administrator Miranda Beadles, EMA Director Phil Amtower, Linda Barger, Shane Nelson, Diane Stalder, Assessor Danny Gray A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, january 13#1,2020 as published and Christian County Commission's regular session minutes 4 ited January 901,2020. There are no financials Eastern Commissioner Robertson so moved. Western Ltommissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve Christian County Commission's regular session minutes dated January 10'h, 2020. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Philligs, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for her quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Ms. Beadles' report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Assessor Danny Gray for his quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Mr. Gray's report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 0 1IPage The Commission met with EMA Director Phil Amtower for his quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Mr. Amtower's report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. ve: Bilyeu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:42 a.m. o 01 f¥ /40 Date: /. f Date·. / // 4 /10 10 Dat et 0/ · Ke ·ZG2£3 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page . ,,i To: County Commission From: Executive Administrative Assistant Madi Hires F '),%1gwtie minutes from /8#). 2)020. t.4(f{11 (.25(knt arq 166;e look ovep/and note ai Jes/corrections. rty ch#, initial below to show you've read,fhe attached minutes. If no corrections are needed, please sign the document on the back page Thank you! Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner or C4--- Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 On January 16'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:31 a.m. Ralph Phillips Presiding Commissioner Absent 8:55 a.m. 9:57 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:31 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:31 a.m. Attendees: Marty Roach & Dalton Tylerwith PCnet, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant, Chelsey Sullins, Auditor Amy Dent A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. January 16#1.2020 as published, Christian County Commission's regular session minutes dated anuary 13th. 2020, and Christian County Commission's closed session minutes dated January 14111. 020. There are no financials Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Marty Roach (President) and Dalton Tyler (Senior Systems Engineer) from Penet for an IT discussion. Presiding Commissioner Phillips noted that after having a major issue a few weeks prior it was important to understand exactly what happened and establish clear communication going forward. Mr. Roach presented a timeline of the servers going down. Discussion was held. No action was taken. The Commission met with Public Administrator Ken Davis for his quarterly report. Mr. Davis presented an oral quarterly report. Discussion was held. No action was taken. The Commission met with Treasurer Karen Matthews for her quarterly report. Discussion was held. No action was taken. 0 1IPage The Commission met with County Clerk Kay Brown for destruction of records. Clerk Brown presented a full list of the documents she intended to have destroyed. Eastern Commissioner Robertson entertained a motion to allow Ms. Brown to destroy her records as requested. Western Commissioner ilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nav: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 10:31 a.m. <4 1 n 9(4l LiA Date: 1 &1 116,10 Date: 09 -23 -*2<3 Hosea Bilyeu Ralph Phillips Mike Robertson O Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutes from 1404'04 1-an 20 - /1/7,7, ROAO . Please 10®6ver and not,ea changes/corrections. Initial below to show you' v recid the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! D 46 op ' 1/5 lubv /4 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner -1 r GALNUUM//23 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On January 23RD. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjoumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:52 a.m. Ralph Phillips Presiding Commissioner Absent 8:55 a.m. 9:52 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:52 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:52 a.m. Attendees: Shane Nelson, County Clerk Kay Brown, Chelsey Sullins, Purchasing Agent Krista Raleigh, Greg Williams & Tim Connell with Connell Insurance A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, January 23rd. 2020 as published, Christian County Commission's regular session minutes dated 0anuary 16'h, 2020. the appointment of Chief Crawford to the Emergency Services Board and the 9eappointment of Jason Massengale to the Board of Equalization. There are no financials. Collector Nichols' quarterly report has been removed from the agenda as he is unable to attend. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for her quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept Clerk Brown's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Philliris. Robertson. Nay: None. Absent: None. Abstain: None. 9:24 a.m. The Commission stood in recess until 9:30 a.m. 9:30 a.m. The Commission entered into closed session per RSMo 610.021.13, 610.021.14, 376.450-376.454 (Personnel Records, Records Protected by Law) by means of roll call vote. 1IPage The meeting was adjourned at 9:52'a.m. (71) n /¥120 »»L date: /*200 Date: //17 /2029 Dhte: 0/·27·2.020 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 4 0 To: County Commission From: Executive Administrative Assistant Madi Hires --lfru®ti,--jin-Or1 Br4 1 3990 .1*or *wh-cr Attachedare the minutes from Please look ovellgnd note any chqnges/corrections. Initial below to show you've read4he attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 fY> 1 1 ·z-7. 26·LO .42 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner r.) Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On January 27'h. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourme.d Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:35 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:35 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:35 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:35 a.m. Attendees: Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant, Chelsey Sullins, Sheriff Brad Cole, Captain Seiner, Captain Koch. Lieutenant Davis, Ueutenant LaRose, Captain Floyd, Alicia Chaves, Collector Ted Nichols, Highway Administrator Miranda Beadles, Jennifer Schatzer with KPM, Shane Nelson A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items ,-4(steel on the consent agenda, which included approval of Christian County Commission's agenda for Voday, January 27#1 2020 as published, Christian County Commission's regular session minutes dated January 23rd, 2020, Christian County Commission's closed session minutes dated January 23rd. 2020 per RSMo 610.021.13 & 610.021.14,376.450-376-454 (Personnel Records, Records Protected by Law), and Certified Court Order No. 01-27-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met to discuss the County's property. liability, and workers compensation insurance. Discussion was held. Presiding Commissioner Phillips entertained a motion to direct our insurance broker, Connell Insurance to conduct a vendor comparison for pricing and coverage options. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Collector Ted Nichols for his quarterly report. Collector Nichols presented his report orally. Discussion was held. Presiding Commissioner entertained a motion to approve Collector Nichols' report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Philliris, Robertson. Nav: None. Absent: None. Abstain: None. 0 1IPage The Commission met with Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for a bid opening for salt products for the highway department. Two bids were received; Morton Salt and Williams Diversified Materials, Inc. Morton Salt submitted a non-bid, Williams iversified Materials. Inc.'s bid was $85.50/ton, delivered salt. Highway Administrator Beadles recommended award to Williams Diversified Materials, Inc. Presiding Commissioner Phillips entertained a motion to award Williams Diversified Materials, Inc for 1 year. with an option to renew for 2 years. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for his quarterly report. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept Sheriff Cole's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.17 (Auditor Communications) by means of roll call vote. The meeting was adjourned at 10:35 a.m. 0 'Date: 1-2-2 Date: / Ill 202,0 date:o/·30 222© l' 1 n Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page .i.: To: County Commission From: Executive Administrative Assistant Madi Hires elo®Aore the mingieom 1 2-11'n 8080 9 - dor -s/corrections. Plea*look ove[ andl note any chan sh.07 Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 /Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri. 65721 On January 30'h, 2020 at 8:50 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:50 a.m. 11:03 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:03 a.m. Madi Hires Executive Administrative Assistant Present 8:50 a.m. 11:03 a.m. Attendees: Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant, Chelsey Sullins Sheriff Brad Cole, Maintenance Supervisor Richard Teague, County Clerk Kay Brown, Auditor Amy Dent, EMA Director Phil Amtower, Linda Barger, Cheryl Mitchell, Prosecuting Attorney Amy Fite, Alicia Chaves, Janice Kloppe, Becky Ellerman, Jennifer Schalzer, Treasurer Karen Matthews, Sheriff Brad Cole, Recorder Kelly Hall n :astem Commissioner Robertson has been selected by County Clerk Kay Brown as the appointed Iresiding Commissioner for today's meeting. A quorum was established. Eastern Commissioner Robertson entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, January 30'h, 2020 as published, and Christian County Commission's regular session minutes dated January 27'h, 2020. There are no financials. Western Commissioner Bilyeu so moved. Eastern Commissioner Roberison seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague to address an emergency HVAC repair/purchase regarding the Justice Center. Discussion was held. Eastern Commissioner Robertson entertained a motion to grant Mr. Teague permission for the emergency purchase for the HVAC repair on the Justice Center. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nav: None. Absent: Phillips. Abstain: None. 1 1IPage 0* 1 The Commission met to discuss the possible approval/discussion of an additional County logo. After receiving feedback from a majority of office holders/department heads the Commission discussed the concerns of having an additional logo. Western Commissioner Bilyeu moved that all employees e contacted and given the opportunity to create/submit descriptions on what they might hope an alternate logo would appear. Submissions would be taken for the next 30 days. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu. Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Human Resources Director Amber Bryant for her quarterly report. Discussion was held. Eastern Commissioner Robertson entertained a motion to approve Ms. Bryant's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with EMA Director Phil Amtower and Purchasing Agent Krista Raleigh for EMA Mass Notification Systems bid opening. Five bids were received from: BlackBerry ($127,216.50). CivicReady ($21,000.00 lst year), Swift ($9,995.00 annually), CodeRED ($16,500.00 w/ additional fees), and EverBridge ($24,045.80 annually). Mr. Amtower will return at a later date to make a recommendation of award. No action was taken. The Commission met with Janice Kloppe and Becky Ellerman from Kloppe Associates for a final report on the recent telephone audit. Discussion was held. No action was taken. 0 Eastern Commissioner Robertson entertained a motion to table City of Ozark Encroachment Agreement as there are no representatives from the City of Ozark, our Presiding Commissioner is absent and our Maintenance Supervisor has not had ample time to review the agreement. This item will be rescheduled for Thursday, February 6th, 2020. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Robertson. Nav: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 11:03 a.m. /43 l*lue i ,53*4»3 Dde:/319 - 100 Date: 2 (3 f 10 Date: 01·- 03-2.d26 Hosea Bilyeu Ralph Phillips Mike Robertson 03 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page Ak 1.) :u t To: County Commission From: Executive Administrative Assistant Madi Hires -1 nl*140¢ ,-canwaru cuir) A'a?0. Attached are the minutes from /-]eLL' - Please look Ar and note any hanges/corrections. Initial below to show you've-radd the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 -3-20 AYL Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 0 k} 467340 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On February 34.2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:35 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:35 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:35 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:35 a.m. Attendees: Auditor Amy Dent, Maintenance Supervisor Richard Teague, Jason Hedgpeth, Cheri Russell, Lora Friend, Shirley Smith, Eliesha Hagemann, Arianna Russell, Les Burns A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today, February 51 2020 as published and Christian County Commission's regular session minutes dated r·4anuary 30'11,2020. There are no financials. Eastern Commissioner Robertson so moved. Western Leommissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent for her monthly report. Auditor Dent presented her report for January 2020. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Auditor Dent's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Philliris, Robertson. Nay: None. Absent: None. Abstain: None. 9:19 a.m. The Commission stood in recess until 10:00 a.m. The Commission met with Resource Management Director Todd Wiesehan for two rezoning hearings. Mr. Wiesehan presented case no. 2019-0287 (with attached order No. 02-03-2020-01), the applicant being Larry Caudill. Discussion was held. Eastern Commissioner Robertson moved to approve case 2019-0287 regarding a request for a zoning change of this property from A-1 Agricultural to R-1 Suburban Residence. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: None. Abstain: Philliris. 0 1IPage Mr. Wiesehan presented case no. 2019-0294 (with attached order No. 02-03-2020-02), the applicant being James and Patsy Hedgpeth. Discussion was held. Western Commissioner Bilyeu moved to approve case 2019-0294 regarding a request for a zoning change of this property from A-1 gricultural to R-1 Suburban Residence. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:35 a.m. n A ti ,/142.-El 9\-14/1 44 tate: .9-9-10 (14 Date:- 2-6 .96&6 Date: 02, 06·'20-2 -ri) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 4 J To: County Commission From: Executive Administrative Assistant Madi Hires Attaert*(flc;* the.minutes.*am (J MOVk . pe.brla.n 4 210C/, aoaco Please look over ghjd note any chang,6/corrections. Initial below to shb@ you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! D = Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner tm -edVy'h . Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On February 6'h. 2020 at 8:40 a.m. MEETING MINUTES .Attendee.Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Present 8:40 a.m. 10:24 a.m. Ralph Phillips Presiding Commissioner Present 8:40 a.m. 10:24 a.m. Mike Robertson Eastern Commissioner Present 8:40 a.m. 10:24 a.m. Mad Hires Executive Administrative Assistant Present 8:40 a.m. 10:24 a.m. Attendees: Human Resources Director Amber Bryant, County Clerk Kay Brown, Highway Administrator Miranda Beadles, Purchasing Agent Kristel Raleigh, Lieutenant LaRose, Sergeant Elliot. Detective Rick Hill, Detective David Lowe, Detective Tim Neal, Katie Amador, Paula Brumfield, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included approval of Christian County Commission's agenda for today, vFebruary 6111 2020 as published, Christian County Commission's regular session minutes dated February 3rd. 2020 and Christian County Commission's closed session minutes dated January 27'11, 2020 (RSMo 610.021.17 Auditor Communication). There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for an election worker discussion. Clerk Brown presented to the Commission a drafted order which would authorize County employees to work as election judges on Election Day. The order states that an employee would need written permission from their immediate supervisor 5 weeks prior to the election date. Employees would use PTO (paid time off) for the day they are not present at work. Clerk Brown noted that anyone who works as an election judge will receive a W-2 not a 1099. Human Resources Director Amber Bryant inquired what election judges are paid, as the order does not specify. Clerk Brown said they are currently paid $90.00(regular judge) or $115.00(supervisory judge) and an additional $20.00 for training. Clerk Brown plans to give a rate increase of $20.00 this year for both regular and supervisory judges. Ms. Bryant encouraged Clerk Brown to include the pay information in the order to avoid confusion for employees as they will not be making their normal rate of pay when working as election judges. Presiding Commissioner Phillips inquired if employees could use either PTO or Comp time, Ms. Bryant noted either may be used. Presiding Commissioner Phillips also inquired as to why these workers would receive Was and not 099% that maybe Auditor Dent should be consulted on this. 1IPage t Western Commissioner Bilyeu noted that since there are additional questions that need answered before this order can be approved, he encouraged Clerk Brown to work with Human Resources Director Amber Bryant and Auditor Dent to complete this order. 11 Commissioners were in agreement that this would be a great opportunity for County employees and a benefit to the County to obtain more election judges; in addition, a pay increase for election judges is needed. No action was taken. 9:05 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by mean of roll call vote. 9:31 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session and resume regular session by means of roll call vote. The Commission stood in recess until 10:00 a.m. The Commission met to present County Service Awards. Presiding Commissioner Phillips awarded etective Tim Neal, Katie Amador and Highway Administrator Miranda Beadles for 5 years of service. Steven Kay was also recognized for 5 years of service but unavailable to attend today's meeting. No action was taken. The Commission met with Resource Management Director Todd Wiesehan for the appointment of an Ex-Officio Commissioner for the conveyance of property to the City of Ozark. Mr. Wiesehan said that by signing the order presented (Order No. 02-06-2020-01) it signifies that the Commission has delegated authority to him to sign off on a special warranty deed conveying specific property to the City of Ozark. Presiding Commissioner Phillips entertained a motion to authorize Mr. Todd Wiesehan as the Ex-Officio Commissioner with Order No. 02-06-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for the appointment of an Ex-Officio Commissioner for the conveyance of right of way and easement to the Missouri Highways and Transportation Commission. Mr. Wiesehan noted that the Commission would need to execute the escrow agreement prior to his appointment. This item was tabled and rescheduled for Monday, February 10'11 2020. No action was taken. 21Page The Commission met for discussion/approval of an encroachment agreement with the City of Ozark. The County would like to maintain an enclosed solid waste receptable located east of the intersection of South 2nd Street and West Walnut Street on the north side of West Walnut Street. As the Lity maintains the right of way, both parties enter into an agreement. Presiding Commissioner Phillips entertained a motion to approve the license agreement for encroachment with the City of Ozark. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:24 a.m. 04» 4 /269141,£_ DN: 4.-7-38 0 Date: 1} i D i 101,6 Date:02 -/0- /02.e Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Attache4 are the-minutes from --Tht)iscnl.1 ·k.kxualru LA L 30@O ,·Aa.X EfkWCY) Please lo°Esker and note anychanges/corrections. Initial below to show you've-Febd the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! ff 5,1- U·ZA Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner L 4 n r..im - 23 43 49»:····459 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On February 1 Ott 2020 at 8:40 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:40 a.m. 9:29 a.m. Ralph Phillips Presiding Commissioner Present 8:40 a.m. 9:29 a.m. Mike Robertson Eastern Commissioner Present 8:40 a.m. 9:29 a.m. Mad Hires Executive Administrative Assistant Present 8:40 a.m. 9:29 a.m. Attendees: Dr. Pam Duitsman, Human Resources Director Amber Bryant, Auditor Amy Dent, Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan. County Clerk Kay Brown, EMA Director Phil Amtower, Purchasing Agent Krista Raleigh A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today, nebruary 10#1 2020 as published, Christian County Commission's regular session minutes dated rebrualy 6111,2020. Christian County Commission's closed session minutes dated February 6% 2020 (RSMo 610.021.3 Personnel), Certified Court Order No. 02-10-2020-01. Right of Way Deeds for County Line Road, Davis Bridge Road, Pawnee Road, Woodman Lane, Mill Ridge Court, Iron Ridge Court, Conveyance of streets within Woodman Farms Subdivision (Order No. 02-10-2020-05) and Conveyance of streets within Riverdale Ridge Subdivision (Order No. 02-10-2020-04). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, PhilliDs. Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan to execute an escrow agreement and for the appointment of an Ex-Officio Commissioner for the conveyance of right of way and easement to Missouri Highways and Transportation Commission. Mr. Wiesehan said that by signing the order presented (Order No. 02-10-2020-03) it signifies that the Commission has delegated authority to him to sign off on a special warranty deed. Presiding Commissioner Phillips entertained a motion to execute the escrow agreement and authorize Mr. Todd Wiesehan as the Ex-Officio Commissioner with Order No. 02-10-2020-03. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillic>s, Robertson. Nav: None. Absent: None. Abstain: None. 1 1IPage The Commission met with County Clerk Kay Brown for review/approval of Order No. 02-10-2020-02 which would allow County employees to work as Election judges on Election Day. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Order No. 02-10-2020-02. astem Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Dr. Pam Duitsman from MU Extension for the 2019 annual report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Dr. Duitsman's report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for the 2019 Financial Statement. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2019 Financial Statement as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with EMA Director Phil Amtower for recommendation of award for Emergency Notification Systems. Mr. Amtower recommended award to SwiffReach as they were the lowest bid and had completed all necessary bid documentation. Presiding Commissioner Phillips entertained a motion to award SwifiReach as the County's Emergency Notification System for 1 year with the option to renew for an additional two 1 -year periods. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:29 a.m. /03a-2 Ddfe: 2-18-106) Date·. - a./00/11 40 Date: 07_r /4-) 79622) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 3 To: County Commission From: Executive Administrative Assistant Madi Hires AttachedtteAhe minutes f4 C WhndCU nr®.r,4 \Oth (8030 Please look over and po any-chang*orrections. Initial below to show ybd've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 'Hosea Bilyeu Ralph Phillips Mike Robertson /0 Western Commissioner Presiding Commissioner Eastern Commissioner n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On February 20'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:16 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:16 a.m. Mike Robenson Eastern Commissioner Absent Mad Hires Executive Administrative Assistant Present 8:55 a.m. 9:16 a.m. Attendees: Coroner Mandi Armitage, Purchasing Agent Krista Raleigh, Auditor Amy Dent A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today, February 2001 2020 as published, Agreement for a line of credit with Wildcat Tool Rental. and the reimbursable mileage rate for 2020 to be set as 57.5 cents per mile. Western Commissioner Bilyeu so yoved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Coroner Mandi Armitage to discuss the Missouri Violent Death Reporting System. Coroner Armitage shared with the Commission that for each violent death case report she submits to Missouri; the County is reimbursed $30.00; there is no cost associated for participating aside from the time to submit each report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve participation in the Missouri Violent Death Reporting System through August 2020. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Philliris. Nav: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 9:16 a.m. /1 6residing Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 (Litigation) by means of roll call vote. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote: Ave: Bilyeu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 11:19 a.m. 0 /1 (1 16 (49 Allk ABSENT [5ate:.3-9-ao Date: 3/9/4020 Date: Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutedlfrom --17#,ME« , C..ftr,1 3710)' 8 02-€, Please look ovand note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! D Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 9% 311- -6.91 gul:./ Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On March 9'h. 2020 at 9.20 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Present 9:20 a.m. 1:29 p.m. Ralph Phillips Presiding Commissioner Present 9:20 a.m. 1:29 p.m. Mike Robertson Eastern Commissioner Present 9:20 a.m. 1:29 p.m. Mad Hires Executive Administrative Assistant Present 9:20 a.m. 1:29 p.m. Attendees: Assessor Danny Gray, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Maintenance Supervisor Richard Teague, Human Resources Director Amber Bryant, Chelsey Sullins, Grant Thompson with A--1 Electric, Greg Williams with Connell Insurance, A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the econsent agenda, which included approval of Christian County Commission's agenda for today, Clarch 9111,2020 as published, Christian County Commission's regular session minutes dated March 211 2020, Christian County Commission's regular session minutes dated March 5'h, 2020, Christian County Commission's closed session minutes per RSMo 610.021.1 (Litigation}dated March 5#1.2020 and Certified Court Order No. 03-09-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a pictometry agreement renewal for Assessor Danny Gray. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the pictometry agreement renewal for 1 year. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for road resurfacing and aggregates renewal. This service was bid in 2019 and awarded to all vendors, Ms. Beadles noted the renewal would be to all vendors as well. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve road resurfacing and aggregates renewal as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillilos, Robertson. Nav: None. Absent: None. Abstain: None. 1IPage The Commission met with Highway Administrator Miranda Beadles for a mini excavator purchase for /he Common 1 road district. Ms. Beadles recommended award to Fabick CAT. Discussion was held. 11'residing Commissioner Phillips entertained a motion to accept the bid as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for truck purchase for the Common 1 road district. Ms. Beadles recommended award to Don Brown Chevrolet. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the bid as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening for lightning protection for the Circuit Court Building. Two bids were received: Davis Electric ($24750.00) and A-1 Electric {39.500.00). Mr. Teague recommended award to Davis Electric. Discussion was held. Presiding Commissioner Phillips entertained a motion to award Davis Electric as recommended. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for surplus items. Ms. Raleigh noted that items valued at $500.00 or less do not have to be published in the paper; this bid licitation was posted on the Christian County website and sent to various vendors. One bid was received from Ken Davis ($20.00] for the Lanier LD 1 17 desktop copier/scanner. Eastern Commissioner Robertson entertained a motion to award Ken Davis. Presiding Commissioner Phillips so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Philliros, Robertson. Nay: None. Absent: None. Abstain: None. The Commission stood in recess until 1:00 p.m. The Commission met with Greg Williams with Connell Insurance for an insurance review regarding the County's property. liability and workman's compensation coverage. Mr. Williams presented a packet to the Commission containing the County's current loss ratios, work comp claims, and annual premium options for the 2020-2021 policy year. Mr. Williams reviewed options from Travelers, MO Employers Mutual and HCC alongside the current provider MPR (Midwest Public Risk). Discussion was held. Presiding Commissioner Phillips entertained a motion to accept HCC's quote for property and liability coverage and MO Employers Mutual for workman's compensation coverage for the 2020- 2021 policy year. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page 6 The meeting was adjourned at 1:29 p.m. n •[fate:J-/O-,0 Date: Date: /2,-12· 2/¥2-8 U --w Hosea Bilyeu Ralph Phillips Mike Robertson O Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Mfdcht' - qiretha miniXLlisArdw 9/Ort)4 j c v/{(afch 910), 20@0 Aeselook overend rime any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page Thank you! /0 3}11}zeto Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1, - 00 f a Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 On March 9'h, 2020 at 9:20 a.m. MEETING MINUTES Pae*Itatida@1Ndifial»3 F.922:*42,91'21Tillaf¢211taty 944 Distatas'Al ESay;*N·W@tlh.,M./1 t,311/Ad[66Ydattlm Hosea Bilyeu Western Commissioner Present 9:20 a.m. 1:29 p.m. Ralph Phillips Presiding Commissioner Present 9:20 a.m. 1:29 p.m. Mike Robertson Eastern Commissioner Present 9:20 a.rn. 1:29 p.m. Madi Hires Executive Administrative Assistant Present 9:20 a.m. 1:29 p.m. Attendees: Assessor Danny Gray, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Auditor Amy Dent Maintenance Supervisor Richard Teague, Human Resources Director Amber Bryant, Chelsey Sullins, Grant Thompson with A-1 Electric, Greg Williams with Connell Insurance, A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today, f9arch glh, 2020 as published, Christian County Commission's regular session minutes dated March 2nd, 7020. Christian County Commission's regular session minutes dated March 5111, 2020, Christian County Commission's closed session minutes per RSMo 610.021.1 (Utigation)dated March 511.2020 and Certified Court Order No. 03-09-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a pictometry agreement renewal for Assessor Danny Gray. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the pictometry agreement renewal for 1 year. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for road resurfacing and aggregates renewal. This service was bid in 2019 and awarded to all vendors, Ms. Beadles noted the renewal would be to all vendors as well. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve road resurfacing and aggregates renewal as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage p The Commission met with Highway Administrator Miranda Beadles for a mini excavator purchase for GFe Common 1 road district. Ms. Beadles recommended award to Fabick CAT. Discussion was held. 1'residing Commissioner Phillips entertained a motion to accept the bid as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The,Commission met with Highway Administrator Miranda Beadles for truck purchase for the Common 1 road district. Ms. Beadles recommended award to Don Brown Chevrolet. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the bid as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening for lightning protection for the Circuit Court Building. Two bids were received: Davis Electric ($24,750.00) and A-1 Electric ($39,500.00). Mr. Teague recommended award to Davis Electric. Discussion was held. Presiding Commissioner Phillips entertained a motion to award Davis Electric as recommended. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for surplus items. Ms. Raleigh noted that items valued at $500.00 or less do not have to be published in the paper; this bid licitation was posted on the Christian County website and sent to various vendors. One bid was received from Ken Davis ($20.00) for the Lanier LD 1 17 desktop copier/scanner. Eastern Commissioner Robertson entertained a motion to award Ken Davis. Presiding Commissioner Phillips so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission stood in recess until 1:00 p.m. The Commission met with Greg Williams with Connell Insurance for an insurance review regarding the County's property, liability and workman's compensation coverage. Mr. Williams presented a packet to the Commission containing the County's current loss ratios, work comp claims, and annual premium options for the 2020-2021 policy year. Mr. Williams reviewed options from Travelers, MO Employers Mutual and HCC alongside the current provider MPR (Midwest Public Risk). Discussion was held. Presiding Commissioner Phillips entertained a motion to accept HCC's quote for property and liability coverage and MO Employers Mutual for workman's compensation coverage for the 2020- 2021 policy year. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The meeting was adjourned at 1:29 p.m. a fi 02.0 ' A n 0 1 v 0& Flul '07 9- atual>yh*£ date: 3-/0.-ac (0 Date: 3//3 8 Date: 03,42·2(TZ-0 Hosea Bilyeu Ralph Phillips Mike Robertson , Western Commissioner Presiding Commissioner Eastern Commissioner 31Page \. "'4,22y Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On March 12'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:32 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:32 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:32 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:32 a.m. Attendees: Human Resources Director Amber Bryant. County Counselor John Housley, Treasurer Karen Matthews. Norma Ryan, Auditor Amy Dent, Purchasing Agent Krista Raleigh. Clerk Kay Brown, Diane Stalder, Greg Ritchie. Clayton Drake, Highway Administrator Miranda Beadles, Linda Barger, Chelsey Sullins, Ranee Burger with the Christian County Headliner, Circuit Clerk Barb Stillings, Assessor Danny Gray, Cindy Bilyeu, Officer Bishop 74 quorum was established. Presiding Commissioner Phillips noted one item would be removed from L..00?he agenda: Acceptance of Deed for Family Burial Ground. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today. March 1201 2020 as amended and Christian County Commission's regular session minutes dated March 9th, 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, PhilliDs, Robertson. Nav: None. Absent: None. Abstain: None. 9:00 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 (Litigation) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. 9:41 a.m. Presiding Commissioner Phillips entertained a motion to terminate closed session and resume regular session by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. oll Call Vote: 1 Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage 0 The Commission met with Greg Ritchie and Clayton Drake with Central Bank for a vendor payment presentation. Treasurer Matthews noted that this process would be beneficial to the County as they've had increased issues with the postal service getting checks to entities in a timely manner. Mr. Drake presented the Commission with a brief overview of the commercial payments process and services their bank could offer the County. Discussion was held. Treasurer Matthews will be meeting with all involved parties and returning at a later date with feedback on whether or not to implement this new process. No action was taken. The Commission met with Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for a bid opening for storm shelters for Common 1&2 road districts. Two bids were received from System 1 ($12,594.00 each for a total bid of $25,188.00) and Stronghold DBA Mission Storm Shelters ($35,348.95 each for a total bid of $70,697.90). Ms. Beadles will review the bids and return at a later date for award recommendation. No action was taken. The Commission met with Human Resources Director Amber Bryant and EMA Assistant Director Linda Barger for a discussion on COVID-19 preparation. Ms. Barger noted that encouraging everyone to remain calm, and to avoid panicking during this event would be beneficial. Those at high risk for r-vontacting COVID-19 would be individuals with compromised immune systems or the elderly. Daily v[i fe should continue, just be proactive, practice good hand washing and disinfecting protocols that you would during any flu virus events. Cindy Bilyeu with the Christian County Health Department added that they as well are in the prevention business; do what you always do but better. The virus can live on contact surfaces for a few hours or days. Ms. Bryant noted that from a policy prospective any employee who is feeling sick or running a fever should stay home; the County offers plenty of PTO (Paid Time Off} which includes sick time. She added that herself and Chelsey Sullins are working on reminding employees of services offered by our insurance which includes Telehealth with is $10.00 per visit which keeps those sick from having to leave them home to speak with a medical professional. Ms. Bilyeu asked what the County plans to do if an employee is quarantined for the required 14 days? Ms. Bryant stated same policies would apply; use of PTO, FMLA or a leave of absence if needed. She suggested any employee to speak directly to the Human Resources Department in the event that this happens and accommodations will be made case by case. No action was taken. The meeting was adjourned at 10:32 a.m. 21_0 7-=*1 17 -*4€»u /1€jb« Ate: -2 -/3--30 CJ Date: 3/2<)10 2,0 Date: 63 -2-40 .ZO.Z.0 Hosea Bilyeu Ralph Phillips Mike Robertson R Western Commissioner Presiding Commissioner Eastern Commissioner 21Page t 0 To: County Commission From: Executive Administrative Assistant Madi Hires -@TR{!.#% t' *WIT 12% i A(EC) ular EXAh.1 r 1 /V - · v Please look ever and note any changes/conections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! D 30) /10 3 (40,0 //A /Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner £44.- n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On March 16th. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrwed Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:22 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:22 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:22 a.m. Attendees: Purchasing Agent Krista Raleigh. Maintenance Supervisor Richard Teague, County Clerk Kay Brown, Paula Brumfield, Norma Ryan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the addition of County Clerk Brown's Certification of the March 1 Oth. 2020 Election to the agenda for today. March 16#1,2020. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips nseconded the motion. Ave: Bilveu. Phillios. Nay: None. Absent: Robertson. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's agenda for today, March 1601.2020 as amended There are no minutes or financials. Western Commissioner so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for an amendment to the elevator maintenance agreement. This amendment is to add the elevators in the new Circuit Court Building to the existing maintenance plan. Presiding Commissioner Phillips entertained a motion to amend the elevator maintenance agreement as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. '3 1IPage . The Commission met to finalize the withdrawal of membership with Midwest Public Risk [MPR) the County's current property, liability and workman's compensation coverage carrier. The Commission - voted in session on March 9'h. 2020 to accept HCC and MO Employers Mutual as new caniers for the tounty's properly. liability and workman's compensation coverage. Purchasing Agent Krista Raleigh presented to the Commission a notification of withdrawal letter and a resolution of withdrawal of participation to be voted. Discussion was held. Presiding Commissioner Phillips entertained a motion to authorize withdrawal from MPR for property, liability and workman's compensation insurance. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The Commission met with County Clerk Kay Brown for certification of the March loth. 2020 Presidential Preference Primary Election. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the certification of the March 10'h, 2020 Election as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, PhilliDs. Nay: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 9:22 a.m. (D F» ABSENT Date,3-;7-,100 Date: 3//9/6.16 Date: 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires Ar>Vatedth 1 1 0,th, AGO ./ 0 Pleaselook over ar®te any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thankyou! 0 a 0 3//7/lato /44< WAA»li- flosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Second Floor Courtroom Ozark, Missouri, 65721 On March 17'h, 2020 at 10:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 10:25 a.m. 11:06 am. Ralph Phillips Presiding Commissioner Present 10:25 a.m. 1 1:06 am. Mike Robertson Eastern Commissioner Present 10:25 a.m. 11:06 am. Madi Hires Executive Administrative Assistant Present 10:25 a.m. 11:06 am. Attendees: Judge Laura Johnson, Cindy Childress, Sheriff Brad Cole, Captain Koch, Chief Juvenile Officer Peny Barnes, Kane Northcutt, Victoria Puga, Maintenance Supervisor Richard Teague, Collector Ted Nichols, Recorder Kelly Hall, Linda Barger, Cheryl Mitchell, EMA Director Phil Amtower, County Clerk Kay Brown, Public Administrator Ken Davis, Chelsey Sullins, Human Resources Director Amber Bryant, Treasurer Karen Matthews, Assessor Danny Gray, Resource Management Director Todd Wiesehan, Prosecutor Amy Fite, Auditor Amy Dent. Steve Childers, Rick Gardner astem Commissioner Robertson is present by phone. A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included approval of Christian County Commission's emergency agenda for today. March 17'h, 2020 as amended (due to change of meeting venue). There are no minutes or financials. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met to discuss COVID-19 (Coronavirus). Presiding Commissioner Phillips stated that Christian County is declaring a State of Emergency due to COVID-19 and his goal is to stay aligned with neighboring communities. He added that the County is currently working on several contingency plans in the event that Christian County is impacted by this virus. He then read the order in full. The order will declare it unlawful for any person to organize or attend an intentional gathering of 50 people or more in a single space or room. The order will not apply to educational institutions, daycare facilities, places of employment grocery stores, retail stores, municipal facilities, or any activity a Court of competent jurisdiction holds. Discussion was held. Presiding Commissioner Phillips entertained a motion to execute order no. 03-17-2020-01 declaring Christian County's State of Emergency due to Coronavirus by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. oll Call Vote: Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage The Commission met with Human Resources Director Amber Bryant for presentation of Christian County's Pandemic Declaration Policy. This policy will aid in sending a united message to all County employees. Ms. Bryant also discussed Bill H.R.6201, the Families First Coronavirus Response Act that is urrently in the Senate; and what the possible changes to FMLA (Family Medical Leave Act) might be. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Pandemic Declaration Policy as presented by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilveu. Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 11:06 a.m. n I ' 4421 10 Date: 3/19/280© Date: 1%3 -24..03223 Dttte22-1 7-. Hosea Bilyeu Ralph Phillips Mike Robertson O Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the mimules from -00[U,aclad O.Arn, 17117 / 9090 . 21:ncy JEW) br) Please look ovs| and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! Ao 3 18/») /04 ... Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner , 1 1..6.-mu 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 On March 19]h. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrved Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:37 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:22 a.m. Mike Robertson Eastern Commissioner Present 9:15 a.m. 10:37 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:37 a.m. Attendees: Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Maintenance Supervisor Richard Teague, Auditor Amy Dent, Human Resources Director Amber Bryant, Geri Godber, Chelsey Sullins, Recorder Kelly Hall, Treasurer Karen Matthews Eastern Commissioner Robertson was present by phone for closed session A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the C>onsent agenda, which included Christian County Commission's agenda for today. March 19#1.2020 as published. There are no minutes; Highway Administrator Beadles presented a financial, the emergency procurement for efficiency of a repair for the highway department's chipper. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent Robertson. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening for landscaping services. One bid was received from Springfield Gardens. Discussion was held. Mr. Teague recommended award to Springfield Gardens. Presiding Commissioner Phillips entertained a motion to approve award of landscaping services to Springfield Gardens as recommended by the Maintenance Supervisor. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. 9:15 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: ./>\ve: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 1IPage k . 9:30 a.m. residing Commissioner Phillips entertained a motion to move from closed session per RSMo 610.021.3 (Personnel) to RSMo 610.021.1 (Litigation) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. 9:41 a.m. Presiding Commissioner Phillips entertained a motion to terminate closed session and resume regular session by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Geri Godber the Executive Director of the Christian County Library for a construction update. Ms. Godber notified the Commission of the next two branches of the Christian County Library to be constructed, which are to be located in Clever and Sparta. Groundbreaking for the Sparta branch will be April 6111 with Clever's groundbreaking following a few weeks later. After these two branches are constructed and open that 85% of residents in Christian County will be within 5 miles of a library, and 95% will be within 10 miles of a library. Discussion was held. No action was C)aken. The Commission met with Highway Administrator Miranda Beadles for bid award of storm shelters for the Common I &Il road districts. Discussion was held. Ms. Beadles recommended award to System 1. Presiding Commissioner Phillips entertained a motion to award System 1 as recommended by the Highway Administrator. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Benefits Coordinator Chelsey Sullins for a CGI update. Ms. Sullins notified the Commission that CGI would be visiting the area later this year to update the 5 videos currently on the County website. The most outdated videos are the Welcome and Education videos, featuring past Commissioners. The next steps are to finalize scripts and identify who will be in the videos. Presiding Commissioner Phillips recommended Ms. Sullins to contact the Public Information Officers of Ozark and Nixa as they had recently completed videos of the cities and could be a resource for us on this project. No action was taken. If) 21Page . The Commission met with Auditor Amy Dent and Human Resources Director Amber Bryant for an rNMLA (Family Medical Leave Act) update. Ms. Bryant confirmed that bill HR2601 passed on c-03/18/2020 and the next step would be to receive the President's signature. After the President has signed the bill into law entities included will have 15 days to enact the new policies. Ms. Bryant stated that the County is included in the parameters of the bill and she will plan to send a summary to all employees by the end of the week. Discussion was held. No action was taken. The meeting was adjourned at 10:37 a.m. n 1»221 4¤* 9, Delfe: 2-20-AD/ Date: 3/25 Ile'ED Date: 03, -29 ·gaZe ('-) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page .1 To: County Commission From: Executive Administrative Assistant Madi Hires Attaihed are the roinut*s from 7huked, Cynirch /9711, £*130 1?4#cr- &,4 b- Please look e39' and note any changes/con-ections. v Initial below To show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 14.**scr -h Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 /5-2 k Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Second Floor Courtroom Ozark. Missouri. 65721 On March 19'h, 2020 at 11:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiouroed Hosea Bilyeu Western Commissioner Present 11:00 a.m. 11:12 a.m. Ralph Phillips Presiding Commissioner Present 11:00 a.m. 11:12 a.m. Mike Robertson Eastern Commissioner Present 11:00 a.m. 11:12 a.m. Madi Hires Executive Administrative Assistant Present 11:00 a.m. 11:12 a.m. Attendees: Rick Gardner, Ranee Burger with the CC Headliner, Collector Ted Nichols, Highway Administrator Miranda Beadles, EMA Director Phil Amtower, Unda Barger, Cheryl Mitchell, Maintenance Supervisor Richard Teague, Auditor Amy Dent, Human Resources Director Amber Bryant, Chelsey Sullins, Recorder Kelly Hall, Treasurer Karen Matthews, Captain Koch, Assessor Danny Gray, Resource Management Director Todd Wiesehan, Prosecutor Amy Fite. County Clerk Kay Brown dEastern Commissioner Robertson was present by phone A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. March 19'h. 2020 as published. There are no minutes or financials. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met to continue discussion of COVID-19 (Coronavirus). Presiding Commissioner Phillips stated that after 2 confirmed cases of the virus in Christian County and at the recommendation of the CDC, Christian County would be amending the order enacted on March 17'h, 2020 (limiting gatherings of 50 persons or more) and now reducing the number to limit the gathering of 10 persons or more. Presiding Commissioner Phillips entertained a motion to approve amendment of the original order and to approve order no. 03-19-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote: Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 0 1IPage The meeting was adjourned at 11:12 a.m. 0 /6aAE 3-x -10 F \ Date: 3-23·2020 date: rA. 221 -2420 I . Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires COV (b- \ 9 Attache4 are t*Minutes fro -01661(161,l»rh 141-fl A Gao *lutor &*t ·crj Please lo€gFer and note any changes/corrections. U Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 M 3 /7.3 2/26 ./A Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On March 20'h. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Absent Mad Hires Executive Administrative Assistant Present Due to a lack of quorum, this meeting has been cancelled. n ABSENT ABSENT 'bate:3-10-po Date: Date n Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage f i. 0 To: County Commission From: Executive Administrative Assistant Madi Hires N IL op,9,9-080 - Ccualled due to Please -< over and note any changes/corrections. lacE of- 0104,71 Initialbdiow to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 114Em- Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner -51 12257 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri. 65721 On March 23rd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adhumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:37 a.m. Ralph Phillips Presiding Commissioner Present 8:55 am. 9:37 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:37 a.m. Attendees: Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Maintenance Supen,sor Richard Teague, Auditor Amy Dent A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, March 23rd. 2020 as published, minutes for Christian County Commission's cancelled meeting dated March 20#1 2020; In emergency purchase for the Justice Center's HVAC unit in the amount of $2,656.00, and Highway .. kdministrator Beadles' suggestion of approval of County wide emergency procurement of needed items such as sanitizer, thermometers, Lysol etc. Procedures will be drafted to included specifications including purchases not to exceed $100.00 and require supervisor approval prior to purchase. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillivs. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a guardrail bid for the Common 11 road district. The Highway department will be piggybacking off Greene County's existing bid. The lowest quote was received from Highway Safety Solutions for $5,300.00 In the event that this project goes over the $6,000.00 threshold due to installation or possible issues it is being brought before the Commission. Presiding Commissioner Phillips entertained a motion to approve the bid for guardrail. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Bilveu, Philliris. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening of office supplies. The original bid opening was scheduled for Friday. March 20'h. 2020 but that meeting was cancelled due to lack of a quorum. Four bids were received by the deadline of 8:45 a.m. on Friday, March 20'h, 2020; Admiral Express, Office Depot Quill and Office Essentials. Ms. Raleigh will return on Thursday, March 26* with a bid tabulation and recommendation of award. No action was taken. 1IPage f The meeting was adjourned at 9:37 a.m. A a 'Date: U 3-23-00 Date: 3.11 5 ND 1-0 Date: Hosea Bilyeu Ralph Phillips Mike Robertson 4 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 5 To: County Commission (03 From: Executive Administrative Assistant Madi Hires /*N**d e- theiriufes from 1 ¢ 'Irry ''Wfz,#1109'3'9; acao . -measelook ev and note any changes/con-ections. /Vult Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! /11$1 3 /2,561 2,0 Hosea Bilyeu f #Vilki (1442 Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner /231NT,Aul Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On March 25t 2020 at 9:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 9:00 a.m. 9:48 a.m. Ralph Phillips Presiding Commissioner Present 9:00 a.m. 9:48 a.m. Mike Robertson Eastern Commissioner Present 9:00 a.m. 9:48 a.m. Madi Hires Executive Administrative Assistant Present 9:00 a.m. 9:48 a.m. Attendees (Commission Chambers and secondary room): Cindy Childress, Collector Ted Nichols, Assessor Danny Gray, County Clerk Kay Brown, Treasurer Karen Matthews, Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Captain Koch, Human Resources Director Amber Bryant, Resource Management Director Todd Wiesehan, EMA Director Phil Amtower, Ranee Burger with the Christian County Headliner, Lynn Morris . quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's emergency agenda for today, March 25'h. 2020 as published, Christian County Commission's regular session minutes dated March 12'h, 2020, Christian County Commission's regular session minutes dated March 16#1,2020, Christian County Commission's emergency session minutes dated March 17'h,2020, Christian County Commission's regular session minutes dated March 19'h,2020[ regular & COVID-19 meeting), certified court order no. 03-20-2020-01, and an emergency purchase by maintenance for the jail. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met for a COVID-19 update regarding amending their previous order passed on March 19:h,2020 limiting interactions of persons to groups of 10 or less. The Commission discussed that this new order would be to help stop the transmission of COVID-19. Western Commissioner Bilyeu stated that he respected the opinion of anyone who felt this order was wrong to do, that it may be too serious, but the goal of reducing the transmission rate to as close to zero as possible is the main focus. The collapse of our healthcare system is at stake; the only way to protect that is to radically control the transmission rate of this disease. 1IPage Presiding Commissioner Phillips entertained a motion to approve order no. 03-25-2020-01 the Stay at Home Order and Exhibit A which would go into effect at 12:01 a.m. on Thursday, March 26'h, 2020. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. estern Commissioner Bilyeu inquired if travel papers were required under this order. Presiding Commissioner Phillips replied that they are not. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met to discuss the possible closure of the courthouse to the general public. Presiding Commissioner Phillips encouraged everyone to spend today making strategic plans on how to address this best in their individual offices/departments. Assessor Danny Gray said its important for people to understand that we are still open for business, but right now we just have to conduct that business through telephone. email and fax. Western Commissioner Bilyeu added that the words we use in this directive are important we want to limit the general public accessing the building, we are not shutting down governmental facilities. He emphasized that clarity is kindness, especially in this situation. Discussion was held. No action was taken. The meeting was adjourned at 9:48 a.m. Ate: 4-01004.L Date: LA . cH * blu Date:04 · DZ·-'ZdZ-(9 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission ) From: Executive Administrative Assistant Madi Hires „- @REt®th *"I aoao Eh=·rgpntbi Please look over amdnote any changes/corredtions. PLu_»J Initial below to show you've read the attached minutes. 0-00 1 3 en If no corrections are needed. please sign the document on the back page. Thank you! 41.3 3 41/ Hosea Bilyeu Ralph Phillips Mike Robertson 0· Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street. Room 100 Ozark, Missouri, 65721 On March 2611.2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:12 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:12 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:12am. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 11:12 am. Attendees: Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Collector Ted Nichols, Treasurer Karen Matthews, Recorder Kelly Hall, Cindy Childress, Sheriff Brad Cole, Captain Koch, County Clerk Kay Brown, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, March 26'h. 2020 ,0-,ps amended to add Discussion of access to County offices to the public, an emergency L/brocurement of rental equipment for the Highway department in the amount of $8,513.00 (due to weather the rental period was extended). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for bid award of office supplies. Ms. Raleigh presented a bid tabulation and recommended award to all vendors. Presiding Commissioner Phillips entertained a motion to approve recommendation of award for office supplies to all vendors. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission stood in recess until 9:30 a.m. Eastern Commissioner Robertson was absent for closed session. 9:30 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.21 (Network/Computer Security) by means of roll call vote. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote C-)Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. 1IPage 2. 10:03 a.m. residing Commissioner Phillips entertained a motion to exit closed session and resume regular session by means of roll call vote. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission stood in recess until 10:50 a.m. The Commission met to continue discussion of access to the County offices by the general public. Presiding Commissioner Phillips read a drafted document to everyone in the chambers, specifying what this limit of access would mean. The drafted documented spelled out that County offices would remain open for business, but that business would be conducted mainly by telephone or email. Presiding Commissioner Phillips and Western Commissioner Bilyeu reiterated that there will be expectations for each office to consider if this goes into place. Discussion was held. Presiding Commissioner Phillips entertained a motion to adopt the press release presented and that beginning at 12:01 a.m. on Monday. March 30'h, 2020 County offices would be closed to the general public. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 11:12 a.m. Ate: 9-2-200 Date: 4 · W 3*36 Date:•14444.07 .79/ZA Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page f To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutes.f -0014 *md j CO]-rcn 8,11-4, 8<30 *au,Da Please look over alote any changes/corrections. Initial below to show-you've read the attached minutes. . J 43*.4 If no corrections are needed. please sign the document on the back page. Thank you! 0 L Hosea Bilyeu Ralph Phillips Mike Robertson ,*1 Western Commissioner Presiding Commissioner Eastern Commissioner t>. ) Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On April 2nd. 2020 at 9:15 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:15 a.m. 10:06 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 9:15 a.m. 10:06 a.m. Madi Hires Executive Administrative Assistant Present 9:15 a.m. 10:06 a.m. Attendees: Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, County Clerk Kay Brown Eastern Commissioner Robertson has been appointed Presiding Commissioner for today's meeting. A quorum was established. Let it be noted iwo items were removed from today's agenda: Maintenance's quarterly report and Human Resources announcement of employee of the quarter. *astern Commissioner Robertson entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. April 2nd, 2020 as published and the Recorder's quarterly report. There are no minutes or financials. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent Phillips. Abstain: None. The Commission met with County Clerk Kay Brown to discuss replacement of a copier in her office that was destroyed by the recent flooding in the Historic Courthouse. Ms. Brown noted that replacement of the copier was $2,350.00 and in addition to that she has a monthly contract fee. She has already paid to replace the copier as it was a needed piece of equipment for her office. Her request is to be reimbursed from general revenue for this expenditure. Discussion was held. Western Commissioner Bilyeu moved to follow the recommendation of our County Clerk and authorize the purchase of this copier to be reimbursed to her budget from general revenue pending Auditor Dent's approval. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a MoDOT bid for a tandem axle dump truck for the Common 11 Road District. Ms. Beadles noted that they have used MoDOT bids for several years and the selected truck will be replacing an older model. Western Commissioner Bilyeu moved that the Commission follow the recommendation of Ms. Beadles and accept the MoDOT bid. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. 1IPage The Commission stood in recess until 10:00 a.m. The Commission met with Highway Administrator Miranda Beadles and Purchasing Agent Krista *faleigh for a bid opening for electric gates at both road districts. 1 valid bid was received from ··Anchor Fence for $29,370.00 (for both gates}. 2 bids were received late, they appear to be from Overhead Door Company. Ms. Beadles noted she would review the bid and return at a later date for award. No action was taken. The meeting was adjourned at 10:06 a.m 1 Oj 640 »« 314 10u ABSENT Date: 9--4-20 ( Date: Date: Of -06, 2czv 7) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 2[Page To: County Commission (3 From: Executive Administrative Assistant Madi Hires Attached are th, rpinutes frplp . -rrpsda 4, 0170-1 cm'-Cl; aoao Please lobver and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 25 *22-* //* Hosea Bilyeu Ralph Phillips Mike Robertson R Western Commissioner Presiding Commissioner Eastern Commissioner 1 r 111{In - 21 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On April 6!h. 2020 at 9:55 a.m. MEETING MINUTES Attendee Name Title Status . Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:55 a.m. 10:06 a.m. Ralph Phillips Presiding Commissioner Present 9:55 a.m. 10:06 a.m. Mike Robertson Eastern Commissioner Present 9:55 a.m. 10:06 a.m. Madi Hires Executive Administrative Assistant Present 9:55 a.m. 10:06 a.m. Attendees: Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, April 601 2020 as published, Christian County Commission's emergency session minutes dated March 25'h, 2020, Christian County Commission's regular session minutes dated March 26'11,2020, Christian County ggommission's regular session minutes dated April 2nd. 2020, Christian County Commission's closed Vession minutes dated March 12'h. 2020 (per RSMo 610.021.1 Litigation), Christian County Commission's closed session minutes dated March 19:h, 2020 (per RSMo 610.021.3 & .1 Personnel & Litigation), Christian County Commission's closed session minutes dated March 26'11,2020 (per RSMo 610.021.21 Network/Computer Security)and Maintenance's quarterly report. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for a rezoning hearing. Mr. Wiesehan presented case no. 2020-0031 (with attached order no. 04-06-2020-01), the applicant being Steve Jolley. This property is currently zoned as A-1 (Agriculture District), rezoning request is for A-R (Agriculture Residence District). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve case no. 2020-0031 regarding a request for a zoning change. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for a rezoning hearing. Mr. Wiesehan presented case no. 2020-0033 (with attached order no. 04-06-2020-02), the applicant being Mary Behrens. This property is currently zoned as A-1 (Agriculture District), rezoning request is for A-R (Agriculture Residence District). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve case no. 2020-0033 regarding a request for a zoning change. Eastern ifommissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage The meeting was adjourned at 10:06 a.m. 6 6'3 444" A /\1 - Mate: 4-9-10 0 Date: Lfts/2028 Date: 61· HA- 16(5 Hosea Bilyeu Ralph Phillips Mike Robertson (-) Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission (D From: Executive Administrative Assistant Madi Hires At$achadlare the minutes Wom L_yknsnq, 03Do; 1 04. B.030 . Please look ov€Ad notd any changes/corrections. Initial below to snow you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! (D 4 /4 01- 0%,» i Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner LA s>All- 0,71 Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On April 8'h. 2020 at 10:00 a.m. MEETING MINUTES Attendee Name Title Status Arrwed Adioumed Hosea Bilyeu Western Commissioner Present 10:00 a.m. 10:04 a.m. Ralph Phillips Presiding Commissioner Present 10:00 a.m. 10:04 a.m. Mike Robertson Eastern Commissioner Present 10:00 a.m. 10:04 a.m. Madi Hires Executive Administrative Assistant Present 10:00 a.m. 10:04 a.m. Attendees: Sheriff Brad Cole, Circuit Clerk Barb Stillings, Resource Management Director Todd Wiesehan, Collector Ted Nichols Western Commissioner Bilyeu is attending by phone A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, April 8111 2020 as ublished and Certified Court Order No. 04-08-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met to amend their prior Order No. 03-25-2020-01 declaring a state of emergency in the unincorporated areas of Christian County. Today's Order No. 04-08-2020-02 will repeal Exhibit "A" from the prior order and adopt a new Exhibit "A"; all other provisions of the Christian County Commission's Order No. 03-25-2020-01 shall remain in effect. Presiding Commissioner Phillips entertained a motion to amend Order No. 03-25-2020-01, approving Order No. 04-08-2020-02 by a means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:04 a.m. 140 0 4 L q -.42« Mate: 4- 9-20 ( Date: 4-4 9#•"D Date: O € '09 ·ge.Ze Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage r, To: County Commission (003 From: Executive Administrative Assistant Madi Hires 11*lnuall 04-18111.86@0 -6r¥<8%/R ALSA 'eg Attached are tiae minute: t Please look overepd note Lny changes/con-ections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 Af q[41109 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On April 9th. 2020 at 9:15 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:15 a.m. 10:40 a.m. Ralph Phillips Presiding Commissioner Present 9:15 a.m. 10:40 a.m. Mike Robertson Eastern Commissioner Present 9:15 a.m. 10:40 a.m. Madi Hires Executive Administrative Assistant Present 9:15 a.m. 10:40 a.m. Attendees: Collector Ted Nichols, Assessor Danny Gray, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant, Prosecutor Amy Fite A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. April 9111 2020 as published, Christian County Commission's regular session minutes dated April 6'h, 2020, Christian r@ounty Commission's emergency session minutes dated April 8111 2020. The Public Administrator's L4uarterly report. the Treasurer's quarterly report, as well as permission to join a class action lawsuit against WorldPay (as there will be no fee to the County). There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Collector Ted Nichols for his quarterly report. Mr. Nichols presented his report verbally. Discussion was held. No action was taken. The Commission met with Assessor Danny Gray for his quarterly report. Mr. Gray presented his report verbally. Discussion was held. No action was taken. The Commission met with Purchasing Agent Krista Raleigh on behalf of Highway Administrator Miranda Beadles for a bid award for electric gates crt the road districts. One bid was received on April 2nd from Anchor Fence. Ms. Raleigh said no bid would be awarded as the one received was over budget. They hope to bid this project back out at a later date. No action was takdn. n 1IPage The Commission met with Human Resources Director Amber Bryant for announcement of employee of the quarter for the first quarter of 2020. Ms. Bryant announced that Mr. Todd Wiesehan, the Resource Management Director was selected for his outstanding job assisting the Commission during is time. He has helped draft countless orders and press releases to keep the public informed. --Presiding Commissioner Phillips will deliver Mr. Wiesehan's certificate in person later today. No action was taken. The Commission met with Prosecuting Attorney Amy Fite for the STOP grant. This grant was originally presented to the Commission in 2019 and has now been awarded. Ms. Fite noted that the grant total is $134,883.83 for a 2year period, and is reimbursed at 75%. Discussion was held. No action was taken. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for generators at the road districts (Common I & 11). Two bids were received from Davis Electric {$48,362.00) and Lynn's Electrical Service ($16,813.00). The bids will be reviewed and a recommendation will be made at a later date. No action was taken. 10:05 a.m. The Commission is in recess 10:30 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 _ilitigation] by means of roll call vote. Eastern Commissioner Robertson so moved. Western ommissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:40 a.m. Lt date: 9-20-10 ij Date: ,-1 1 /4 )202.-4 Date: 04 - l 6-Ze06 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission 0 From: Executive Administrative Assistant Madi Hires Attached are the.minutes fro 11 10)Ill ,(2-tr)4 (Th 3,080 122£ PI€ase loo'e#r and Note an; chcirlges/coirections. UU.Q.Q.- &dkh'co Initial below To show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! Hosea Bilyeu Ralph Phillips Mike Robertson 0'·j Western Commissioner Presiding Commissioner Eastern Commissioner 1 M Va212, Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse I 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On April 16'h, 2020 at 8:55 a.m. MEENNG MINUTES Attendee Name Title Status Arrived Adjourne.d Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:30 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:30 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:30 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:30 a.m. Attendees: County Clerk Kay Brown, Norma Ryan, Auditor Amy Dent, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant Western Commissioner Bilyeu attended by phone A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, April 16'h, 2020 as ublished, The Highway Administrator's quarterly report, and approval of purchases for the Maintenance department for cleaning supplies using the County credit card. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. Purchasing Agent Krista Raleigh asked for additional discussion on approval of emergency purchases by the Maintenance department. She noted that as Maintenance Supervisor Teague is buying supplies, he is doing so for all the buildings and being limited on what he is able to spend creates difficulties during this time. Auditor Dent recommended giving Maintenance a 1% cap, the same as EMA which would be roughly $2,000.00. Presiding Commissioner Phillips noted that there had been prior miscommunication in regards to these emergency purchases on the County credit card and felt this should clarify to situation moving forward. The Commission met with Purchasing Agent Krista Raleigh on behalf of Highway Administrator Miranda Beadles for award of bid on generators for the road department. Presiding Commissioner Phillips entertained a motion to approve award to Lynn's Electrical Service. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Philliris. Robertson. Nay: None. Absent: None. Abstain: None. e 1IPage The Commission met with Purchasing Agent Krista Raleigh for receipt of invoices. Ms. Raleigh petitioned the Commission to approve the authorization of invoices, including utilities to be received by email rather than mail to the newly set up email account. The invoices would be received, then /assed along to accounts payable and the originating office. This would allow invoices to have more than one set of eyes on them for review and allow the originating office to be aware of all charges. Presiding Commissioner Phillips noted this is just a discussion on policy, no specifics regarding bills or offices. He said this change would be a win-win for everyone, it makes us better in how we do our jobs. Auditor Dent added that this process will give a date and time stamp to all received invoices; it will be fantastic as far as tracking these documents. Presiding Commissioner Phillips entertained a motion issuing a new order on procedures in receiving utility bill invoices. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 9:20 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Aye: Bilveu, Phillitis, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:30 a.m. 0 Delfe; 4-26.0 (\ Date: 4-9,1 -apa_o Date: Of 7(. - 7028 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission 3 From: Executive Administrative Assistant Madi Hires Attached are the min tes from 1¥USdaq,Clorll luh &808.0 Please look oUr and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl -7t/1 Hosea Bilyeu Ralph Phillips 96 vz' /WL Mike Robertson /0 Western Commissioner Presiding Commissioner Eastern Commissioner tr 11 un "%2£91., Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On April 20'h, 2020 at 9:40 a.m. MEETING MINUTES Attehdee Name Title Status Arrived j Adiowmed. Hosea Bilyeu Western Commissioner Present 9:40 a.m. 10:38 a.m. Ralph Phillips Presiding Commissioner Present 9:40 a.m. 10:38 a.m. Mike Robertson Eastern Commissioner Present 9:40 a.m. 10:38 a.m. Madi Hires Executive Administrative Assistant Present 9:40 a.m. 10:38 a.m. Attendees: Human Resources Director Amber Bryant. Purchasing Agent Krista Raleigh, Maintenance Supervisor Richard Teague, Alicia Chaves, Sheriff Brad Cole, Captain Rocky Seiner, Recorder Kelly Hall Eastern Commissioner Robertson attended by phone A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, April 20111.2020 as ublished, Emergency Management's quarterly report, and Human Resources' quarterly report. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening regarding a roof replacement. One bid was received from Goins Construction for $17,105.00 (materials & labor). They also included a bid for a metal roof for $27,570.00. Mr. Teague stated that Hambey Construction (which we have an annual contract with) had provided a quote as well and he would like to review the lwo before making a decision. He will return to the Commission for a bid award at a later time. No action was taken. The Commission stood in recess until 10:00 a.m. The Commission met with Sheriff Brad Cole for his quarterly report. Sheriff Cole presented his report. Discussion was held. No action was taken. The Commission met with Sheriff Brad Cole for renewal of Tiger Commissary Services for the jail. This will be the final renewal with Tiger Commissary as their bid will be out next year. Sheriff Cole requested for this contract to be renewed for an additional year. Presiding Commissioner Phillips ntertained a motion to approve renewing the contract with Tiger Commissary Services for an 1IPage 0 additional year. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. ,-Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for destruction of records. Sheriff Cole provided a list of all items to be destroyed. Discussion was held. No action was taken. The meeting was adjourned at 10:38 a.m. n iCLA-L .1 /kA.t- Ddte: 4-zi- 10 4 Dcltef 4/36(100-0 Date: 04 -Z.j -202.0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Mad Hires racwt]Ph (1 1-pn.1 80*It 8©30 he min, les f®m »lease look ovg2-0 DAte: of, -t · ' 240 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 7, To: County Commission 3 From: Executive Administrative Assistant Madi Hires Attgghed are the mirmi + 1111' 0030 - Please look over d Ete a®changes/con-ections. Initial below to hhek you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! JHosea Bilyeu Mike Robertson Ralph Phillips Western Commissioner Presiding Commissioner Eastern Commissioner 0 1 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On May 11'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:08 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:08 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:08 a.m. Madi Hires Executive Administrative Assistant Present , 8:55 a.m. 9:08 a.m. Attendees: Auditor Amy Dent Highway Administrator Miranda Beadles, Human Resources Director Amber Bryant, Purchasing Agent Krista Raleigh, Treasurer Karen Matthews. County Clerk Kay Brown, Eryn Burton A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. May 11 11. 2020 as rublished. Christian County Commission's regular session minutes dated May 74 2020. Certified Court Order No. 05-11-2020-01 and an emergency procurement by the Highway Department. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for discussion regarding office modification. Clerk Brown is requesting to create an opening in the wall of the current payroll office to add additional space in the elections division. Discussion was held. Presiding Commissioner Phillips entertained a motion approving modification of Clerk Brown's office as requested. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for transfer of accounts payable duties and budget adjustments. Auditor Dent noted that Clerk Brown will be using the eliminated salary of the prior accounts payable clerk to hire an additional employee for elections, redistribute some to current employees taking on additional responsibilities and the remainder of the eliminated salary will be transferred to the Auditor's office to hire a new accounts payable clerk. Auditor Dent noted the budget adjustment would be for $6,976.63 as shown on the document presented. Human Resources Director Amber Bryant said both positions had been posted on the website as of last Thursday and job descriptions had been finalized. 1 1IPage Presiding Commissioner Phillips entertained a motion to transfer the accounts payable duties to the Auditor's office for the interim and approve the budget adjustment. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. f-1,ve: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:08 a.m. 1 52/4 Daft: 6- 13353 41 Date: 'shi / D-olu Bati: 4.14 202£> '3) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission 0 From: Executive Administrative Assistant Madi Hires ma*al,T* Irltli &)00 -Pie€se look ov€# and note ar* changes/corrections. Initial below to show you'vatead the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 * 4 1104 /k-_ Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On May 14#1,2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:18 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:18 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:18 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:15 a.m. Krista Raleigh Purchasing Agent Present 8:55 a.m. 10:18 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance, My-Unh Smith and Bart Stead with Cox Health, Human Resources Director Amber Bryant, Chelsey Sullins A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, May 14th. 2020 as ublished. Christian County Commission's regular session minutes dated May 1 lih. 2020. and an emergency procurement from Hillyard by the Maintenance Department for backpack sprayers (2 are currently on back order, Mr. Teague is asking for an additional 3 sprayers) to help sanitize the buildings. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Trevor Croley and Michelle Brown with Croley Insurance and My-Linh Smith and Bart Stead with Cox Health for a first quarter review on insurance claims. Discussion was held. No action was taken. 10:00 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 (Litigation) by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. n -- 1IPage A The meeting was adjourned at 10:18 a.m. 0 n VUL J»/ 8&65 - i€--30 0 Date: 52- 't- 1•ze Date: 05- Il· 2.Crle€) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Purchasing Agent Krista Raleigh -%=C 15@[tes\WRiOCBO Please look£k;er and rge any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 1 D Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On May 18'14 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:13 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:13 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:13 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:13 a.m. Attendees: Purchasing Agent Krista Raleigh, County Clerk Kay Brown, Eryn Burton, Maintenance Superviso(Richard Teague A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, May 18#1 2020 as published, Christian County Commission's regular session minutes dated May 14th. 2020. and Christian (Jounty Commission's closed session minutes dated May 14th,2020. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh and County Clerk Kay Brown for a bid opening for sneeze guards. Two bids were received from Versa Products ($200 per guard if 75+ ordered - 48x3 in size), and Election Systems & Software ($110 per guard, no price break on quantity, 31.25x33 to 31.25x38 - adjustable). Clerk Brown will review the bids and return at a later date for a decision. No action was taken. The Commission met to discuss transferring a County vehicle from the Commission to the Maintenance Department. The vehicle was obtained when the Assessor purchased new vehicles and transferred to the Commission as a spare. As the vehicle has not been used Presiding Commissioner Phillips suggested transferring the vehicle to another department in need. Discussion was held. Presiding Commissioner Phillips entertained a motion to transfer the vehicle from the Commission to the Maintenance Department. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 0 1IPage The meeting was adjourned at 9:13 a.m. n € A Mile« 0 -1 1 Ddie: 6 r 2-7-20 (1 Date: b 1-2,4/10240 Date: 05-215· Z€130 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Mad Hires D elle*ard\Me minutes frga r 1 C -WDrUU,C>011 <2446(30 Please 10*-bver and notgjany chang€p/corrections. Initial below to show you ve read thefached minutes. If no correclions are needed, please sign the document on tile back page. Thank you! D . Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On May 2IST. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived , Adiourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:02 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:02 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:02 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 10:02 a.m. Attendees: Judge Laura Johnson, Judge Jennifer Growcock, Cindy Childress, Human Resources Director Amber Bryant, Purchasing Agent Krista Raleigh. County Clerk Kay Brown, Maintenance Supervisor Richard Teague. Collector Ted Nichols, Ashley Hannah, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda. which included Christian County Commission's agenda for today, May 2 Ist 2020 as published, and Certified Court Order No. 05-212020-01. There were no minutes to approve. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met to discuss the use of County property, specifically the courtroom in the Historic Courthouse and the newly purchased property on Highway 14 in Ozark. Presiding Commissioner Phillips said the current pandemic has brought up several concerns in regards to the space limitation the Commission has for those who wish to attend meetings. The thought of utilizing the former courtroom on the second floor of the Historic Courthouse appeared to be good utilization of the space as court hasn't been held there in over a year. Judge Johnson noted that it was still a current courtroom and would need to be maintained as such in the event it would need to be used in judicial proceedings. She had no objection to the space being utilized as long as it was noted court proceedings would take precedence. Judge Johnson noted the courts having to use out-of-the-box plans for an upcoming jury trial by possibly using an offsite jury selection site. An arrangement with the Ozark School District will allow the courts to utilize their buildings so they can stay within guidelines set forth by the Missouri Department of Health and Senior Serves and the Missouri Supreme Court. Jury selection can see typically anywhere from 80-100 potential jurors to undergo questioning and screening. The current guidelines limit 14 people to be present in a courtroom at one time (including courtroom staff) and all unrelated persons to be spaced 6 feet apart; the Christian County courtrooms just don't have the space to laccomplish this. Judge Johnson said we'll have to come up with more space than that. Unfortunately, it creates a logistical difficulty for everybody. 1IPage L The Commission continued discussion of the newly purchased property on Highway 14 in Ozark. Presiding Commissioner Phillips noted that departments like EMA (Emergency Management) are out of space and suggested this as a possible option for the future of their department. He also noted hat 911 was needing additional space and this new property might be able to house both entities. Possession of this property will take place on June lst. Discussion was held. No action was taken. The Commission met with Human Resources Director Amber Bryant for an update to the Pandemic Policy. Ms. Bryant said that the County can not prevent an employee from traveling, but we can ask for a 14-day quarantine upon return if employees travel to high risk areas. She proposed requiring a travel request form, only for high risk areas within the U.S., travel outside the U.S., cruises etc. that way they can be monitored. Those traveling to moderate risk areas would not require a travel request form. This form would serve as mainly a formality to track anyone traveling to high risk areas to prevent the spread of COVID-19 to other employees. Presiding Commissioner Phillips entertained a motion to approve the policy update as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for a bid decision on sneeze guards. Clerk Brown requested additional time on a decision as neither option would be available for the June 2nd Election. Clerk Brown will return Thursday, May 28'h for a bid decision. No action was taken. he Commission met with Purchasing Agent Krista Raleigh and Ashley Hannah for a bid opening for · stormwater pipes & culverts. Three bids were received, Harry Cooper Supply, Viebrock Sales & Service and Metal Culverts. A bid tab will be created for review and a bid decision is planned for Thursday, May 28'h. No action was taken. The Commission met with Purchasing Agent Krista Raleigh and Ashley Hannah for a bid opening for roadway striping. One bid was received from RF Sealing & Striping. The bid will be reviewed and a bid decision is planned for Thursday. May 28'h. No action was taken. 9:45 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The meeting was adjourned at 10:02 a.m. n 0 611- 9 - <404 -%422 [)6te: 5---ag-ao O Date: 5-72-2 1152-0 Date:05 ·25-2820 Hosea Bilyeu Ralph Phillips Mike Robertson f Western commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutesfrom V lal-\ 09- NODO--Aj,LIa.(1- Please look ovfaA#MEte an*hanges/corrections. G=-·6-ca Initial below to show you've read the attached minutes. If no corrections are needed. please sign the documeni on the back page. Thank you! 0 ..4 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 3 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On May 28'h. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:51 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:51 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:51 a.m. Attendees: Purchasing Agent Krista Raleigh, County Clerk Kay Brown, Maintenance Supervisor Richard Teague, Auditor Amy Dent, Ashley Hannah, Highway Administrator Miranda Beadles, Collector Ted Nichols, Recorder Kelly Hall, Abbye & Griffin Bobbett with Torgerson Design/Historic River District Western Commissioner Bilyeu will be serving as Presiding Commissioner for Today's meeting 4 quorum was established. Western Commissioner Bilyeu noted COVID-19 agenda item would be removed as we are waiting on additional information for any updates, he then entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, May 28th, 2020 as published, and Christian County Commission's regular session minutes dated May 18'h, 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh and County Clerk Kay Brown for a bid award for sneeze guards. County Clerk Brown recommended award to Versa Products; although they came in at a higher price than ESS (Election Service Systems) they were able to meet all specifications needed. Western Commissioner Bilyeu enteriained a motion to award the bid for sneeze guards for County Elections to Versa Products, Inc. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nav: None. Absent: Phillips. Abstain: None. ¢3 1IPage The Commission met with Purchasing Agent Krista Raleigh and Highway Administrator Miranda Beadles for a bid award for stormwater pipes and culverts. Administrator Beadles presented a bid tab and recommended award to all three vendors. Western Commissioner Bilyeu entertained a motion award the bid for stormwater pipes and culverts annual contract to Harry Cooper Supply. Viebrock Sales & Service & Metal Culverts Inc. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh and Highway Administrator Miranda Beadles for a bid award for roadway striping. Administrator Beadles recommended award to RF Sealing & Striping. Western Commissioner Bilyeu entertained a motion to award the bid for roadway striping & sealing annual contract to RF Sealing and Striping LLC. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission stood in recess until 9:40 a.m. The Commission met with Abbye Torgerson Bobbett with Torgerson Design and the Historic River District to discuss renovating the gazebo on the Ozark square. Ms. Bobbett said the Historic River District is applying for an Impact 100 Grant to help enhance the historic courthouse square park. The project summary noted three impacts of this project including: 1. Adding an active social gathering space resulting in positive use of green space and outdoor resource for citizen use, 2. Expanded use of the gazebo for special events resulting in additional activities, more cohesive populace, and additional identification with eastern Christian County as "home'*, 3. Adding additional traffic enefiting business sales and increased customer base resulting in increased revenue base which rovides public services for citizens of eastern Christian County. The renovation would come at zero cost to the County, and the floor plans noted leaving the original roofing structure and footings in place. Eastern Commissioner Robertson referenced a draft letter showing support for the grant where a final line stated, "Through an intergovernmental agreement, the County and City are prepared to continue maintenance of the gazebo and surrounding landscaping/appointments once the project is completed." Commissioner Robertson wants to ensure the County would be able to make decisions regarding the landscaping and use of the gazebo, noting agreeance to this project is not the County giving up ownership of the gazebo. He added that the County in the future will have the right to alter the structure or agreement in anyway; in no way do they want to give up control. Ms. Bobbett noted that an agreement at a later date would be beneficial, that this is a preliminary agreement so the grant can be applied for. She also stated that the County currently utilizing permits for use of the gazebo and that would be kept in place. Commissioner Robertson noted the letter would be agreeable if the IGA line is removed. Western Commissioner Bilyeu inquired if the language in the letter is worded as such to show the grant committee comradery between the two entities? Ms. Bobbett replied yes. Maintenance Supervisor Richard Teague suggested consulting with County Counselor John Housley about an IGA, as he believes from a legal standpoint, he would suggest something in writing stipulating the agreement. 21Page / . Western Commissioner Bilyeu entertained a motion giving support to the Historic River District's intent to apply for the Impact 100 Grant to renovatd the gazebo. contingent upon the changes to the support letter and final approval by County Counselor Housley and Presiding Commissioner Phillips. ([)astem Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 9:51 a.m. 0 D ./622_- Gate: 5-4.=00 Date: 5- Date: 05.2,9-2020. Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Attached are thaminutes f»n 1fi.44 (_Jil¢Ii< ami f ac@CD Please lookgker and Qe any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 //4- 1 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On May 29th, 2020 at 8:00 a.m. MEETING MINUTES Attendee Name Title Status Arriwed Adjourned Hosea Bilyeu Western Commissioner Present 8:00 a.m. 8:19 a.m. Ralph Phillips Presiding Commissioner Present 8:00 a.m. 8:19 a.m. Mike Robertson Eastern Commissioner Present 8:00 a.m. 8:19 a.m. Madi Hires Executive Administrative Assistant Present 8:00 a.m. 8:19 a.m. Attendees: County Clerk Kay Brown, Assessor Danny Gray, Collector Ted Nichols, Recorder Kelly Hall. Treasurer Karen Matthews, Resource Management Director Todd Wiesehan A quorumwas established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's emergency session agenda for today. May 29#1,2020 as published, Christian County Commission's regular session minutes dated May i@11 2020, Christian County Commission's closed session minutes per RSMo 610.021.3 (Personnel) hted May 21 St 2020 and Christian County Commission's regular session minutes dated May 28'11 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met for a COVID-19 update discussion. Presiding Commissioner Phillips noted that he found out late in the day that the Governor is extending the State's order through June 15th,2020. He sees that we as a County have several options: let our current order expire and follow the State's order, decide to open facilities for public use with Office holders having the discretion for their own offices, or the County can amend the existing order. He stated there are advantages and disadvantages to letting our current order expire as the surrounding cities have the option to implement their own. The most important thing is that everyone is comfortable with what we are doing. If the Courthouse is opened again to the public. each individual office holder has control over their environment. Resource Management Director Todd Wiesehan presented an amended Exhibit A noting the only key differences being changes public gathering limitations and places of worship. Places of worship will only be required to follow social distancing and cleaning guidelines in accordance with the CDC. Occupancy limits for personal care services and non-essential businesses would remain the same at 25% or less of the entity's authorized fire or building code (less than 10,000 square feet) and 10% or less of the entity's authorized fire or building code (10,000 square feet or more). Public gatherings are mended from 20 or fewer persons to 50 or fewer persons. 1IPage A County Clerk Kay Brown inquired about the opening of the courthouse to the public, specifically related to Elections as tomorrow is Absentee Saturday. If the courthouse is closed to the general public, they will have to utilize curbside voting for anyone needing to absentee vote. As there are nly 4 staff members in the office currently it could cause issues as two staff members are required for each person curbside voting. In addition, judges will be picking up their election equipment tomorrow so the office cannot be left unattended. Presiding Commissioner Phillips entertained a motion to approve order no. 05-29-2020-01, amending the previous order (05-01-2020-01) and amended exhibit A, as well as the opening of the County facilities to the public effective at 12:01 a.m. on Saturday, May 30111. 2020. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 8:19 a.m. e A _ A- i 'QU ./WNU-AA»4 date: 6470(3 Date: Date: 0 5 1)12 cP--0) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page .,J To: County Commission From: Executive Administrative Assistant Madi Hires 0 p·97: '314 89#2 aao. ane-,g (fztt757 AHachBel· Please looK 61 anu note agy changes/corrections. Initial below to show you've·fead the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 449#6+E Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 40%. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bib/eu Western Commissioner Present 8:55 a.m. 9:29 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:29 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:29 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:29 a.m. Attendees: Auditor Amy Dent, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Treasurer Karen Matthews, Resource Management Director Todd Wiesehan, Melissa Bilyeu A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. June 401,2020 as published, and Christian County Commission's emergency session minutes dated May 29'h, 2020, an mergency procurement for the Sheriff's Office of ballistic helmets at $257.00 each totaling $6,425.00 plus shipping as well as an emergency procurement for the Maintenance Department from Hillyard; these are for cleaning supplies that are difficult to obtain and will likely be reimbursed through COVID funds. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 8:58 a.m. Eastern Commissioner Robertson left the chambers. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairman. Mr. Wiesehan said five applications had been received, all were internal to the County and had been reviewed by the committee and approved. The five applications included the following offices/departments: Human Resources ($1,193.00), County Commission Office ($1,825.22), Resource Management ($1,615.27), Sheriff's Office ($28,713.29), and the Highway Department ($278.39). Funds being distributed are currently part of phase one of the CARES Act. Phase two funds will be received soon. Presiding Commissioner Phillips entertained a motion to approve the presented applications for fund reimbursement by the CARES Act Committee. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. he Commission met with Treasurer Karen Matthews for electronic payment processing through Central Bank. Presiding Commissioner Phillips gave a brief overview from the previous presentation by 1IPage --.8 Central Bank. Treasurer Matthews noted this process would take approximately 6-8 weeks for everything to be implemented and noted the presented contract has been approved by counsel. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the contract as resented and sign on behalf of the Commission. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips. Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for sale of County surplus property. Ms. Raleigh presented order no. 06-04-2020-01 which mirrors the language in the recently approved purchasing policy. She noted that this was merely some housekeeping, there was one in place previously and this is an updated version to be more in line with the purchasing manual. There is no change to how the County sells surplus property. Western Commissioner Bilyeu inquired on number 3 County Property Disposal, under section C where it stated, "County employees or their spouse may bid on surplus property at the public auction". He asked for this to be amended to specify the ability for a sealed bid and/or bidding at a public auction. Presiding Commissioner Phillips entertained a motion to approve order no. 06-04-2020-01 with one amendment to section C. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:29 a.m. A /1 A 62.-A»16* r - D 6teI 6 -9-20*00 Date: 1.-i/-ADJLD Date: 0 6 .//-7-074 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner A 21Page To: County Commission From: Executive Administrative Assistant Mad Hires Attached are the minutes from lawld. 337, he qtr) 1 3,080 . Please look oaddnd note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 3 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 8*, 2020 at 9:45 a.m. MEETING MINUTES Attendee Name Title Status Arrwed Adjourned Hosea Bilyeu Western Commissioner Present 9:45 a.m. 10:12 a.m. Ralph Phillips Presiding Commissioner Present 9:45 a.m. 10:12 a.m. Mike Robertson Eastern Commissioner Present 9:45 a.m. 10:12 a.m. Madi Hires Executive Administrative Assistant Present 9:45 a.m. 10:12 a.m. Attendees: Auditor Amy Dent, Purchasing Agent Krista Raleigh, Treasurer Karen Matthews, Alicia Chavez, Sheriff Brad Cole A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. June 8'h, 2020 as published, Certified Court Order No. 06-08-2020-01 and a credit application for Dyke Industries (where ()ve order our secure keys). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 9:50 a.m. Treasurer Karen Matthews presented iwo items needing approval for financials. The County has two. accounts with Ozark Bank, one needing closed and one updated. Treasurer Matthews noted account 50005373 titled Christian County Treasurer Project Fund Judicial Expansion needed to be closed and account 50005383 titled Christian County Treasurer Bond Debt Service Fund Judicial Expansion needed to have updated signature cards. The iwo signers on this account will be Treasurer Matthews and Presiding Commissioner Phillips. Deputy Treasurer Melissa Bilyeu and Purchasing Agent Krista Raleigh will able to sign via facsimile stamp on behalf of the Treasurer and Presiding Commissioner. Presiding Commissioner Phillips entertained a motion to amend financials to include two additional items presented by Treasurer Matthews. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. n 1IPage 9:53 a.m. The Commission met to discuss/approve the CLEO (Council of Local Elected Officials) Agreement. residing Commissioner Phillips noted the contract has been viewed and approved by counsel. viDiscussion was held. Presiding Commissioner entertained a motion to approve the updated CLEO agreement. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu. Philliris, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for a renewal of duty vests with LE Upfitter LLC. Sheriff Cole noted this contract was on the last year for renewal and would need to be re-bid next year. Presiding Colpmissioner Phillips entertained a motion to approve the renewal with LE Upfitter for a third and final year prior to being re-bid. Eastern Commissioner so moved. Western Commission seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Sheriff Brad Cole for a renewal with Frank's Uniforms. Sheriff Cole noted this contract was on the last year for renewal and would need to be re-bid next year. Presiding Commissioner Phillips entertained a motion to approve the renewal with Frank's Uniforms for a third and final year prior to being re-bid. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for destruction of records. Sheriff Cole presented a list of ocuments to be destroyed, stating they were all electronically recorded and met the guidelines of -the State's requirements. No action was taken. The meeting was adjourned at 10:12 a.m. gu, (-lo LLY A £ 444·LL Ddte: Co-9-,202.0 U Date: 4-/7, J OlD Date: 06·//' 2£12-0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page f To: County Commission From: Executive Administrative Assistant Madi Hires 0 /*f¢bu i (3/fv Pitn, aoao re the.minutes fro 166se look ovdr and note any changes/corrections. initial below42show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank youl Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 i 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 11:h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:51 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:51 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:51 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:51 a.m. Attendees: Treasurer Karen Matthews, County Clerk Kay Brown, Resource Management Director Todd Wiesehan, Purchasing Agent Krista Raleigh, Prosecuting Attorney Amy Fite, Auditor Amy Dent and Greg Williams with Connell Insurance A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. June 11#t 2020 s published, Christian County Commission's regular session minutes dated June « 2020 and Christian County Commission's regular session minutes dated June 8th. 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented two new applications, which were internal to the County and had been reviewed by the committee and approved. The applications included the following offices/departments: Sheriff's Office ($1,015,699.31), and the Maintenance Department ($19,696.96). Funds being distributed to the Maintenance Department are part of phase one, and the Sheriff 's request will be part of phase two distributions. Phase two will include opportunities for eligible entities to submit applications for funding of needs or projects which align with the eligible objectives identified by the Committee. Phase Two applications will be scored on a matrix with a maximum score of 58. The Sheriff's application is in regards to a communications project that the office has needed for quite some time. This application scored 53/58 on the matrix. Presiding Commissioner Phillips entertained a motion to approve the presented applications for fund reimbursement by the CARES Act Committee. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 0 1IPage The Commission met with County Clerk Kay Brown for certification of the General Municipal Election held June 2nd. 2020. Clerk Brown presented the certification to the Commission and thanked each of them from all the help her office received. Eastern Commissioner Robertson commended Clerk (rown on quickly returns were made available to the citizens of the County. Despite all the added work due to COVID-19 Clerk Brown and her staff did an excellent job. Presiding Commissioner Phillips said this was a perfect example of comradery and teamwork in the County. everyone came together to help in any way they could. Presiding Commissioner Phillips entertained a motion to approve the certification of the General Municipal Election held June 2nd. 2020. Western Commissioner Bilyeu so moved Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Prosecuting Attorney Amy Fite for an update on her VOCA (Victims of Crimes Act) Grant. Prosecutor Fite let the Commission know that an additional victim advocate would be added to her staff as additional funds were awarded through this grant program. This grant will be 100% reimbursement for salary and benefits. Prosecutor Fite also noted that they are confident on this funding being available in the next grant cycle. Discussion was held. No action was taken. The Commission met with Greg Williams from Connell Insurance for a property and liability insurance update. Mr. Williams gave a brief overview from the last time he met with the Commission. The information provided at that meeting has slightly changed due to MPR (Midwest Public Risk) the County's current property and liability coverage missing some equipment or property. Mr. Williams f,tated that that has been updated with Missouri Employers Mutual Insurance, the County's new Lbrovider as of July lSt, 2020. Discussion was held. No action was taken. The meeting was adjourned at 9:51 a.m. 4 ,441-_ Date: 6-11-29 0 Date: 6(,dz O-2.0 Date: OG-/ €- 2-010 Hosea Bilyeu Ralph Phillips Mike Robertson (0 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page L 6, To: County Commission From: Executive Administrative Assistant Madi Hires 0 Attached are the minutes frgm 1wwq114' /Mh, 51 0210 Please looL#er and note any changes/con-ections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl AF Gl+ozz, ' Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 15"1,2020 at 11:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 11:00 a.m. 11:09 a.m. Ralph Phillips Presiding Commissioner Present 11:00 a.m. 11:09 a.m. Mike Robertson Eastern Commissioner Present 11:00 a.m. 11:09 a.m. Mad Hires Executive Administrative Assistant Present 11:00 a.m. 11:09 a.m. Attendees: E911 Director Becky Bacon, Treasurer Karen Matthews, Collector Ted Nichols, Recorder Kelly Hall A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. June 15111,2020 as amended and Christian County Commission's regular session minutes dated June 1101 2020. There (pre no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met for a COVID-19 update, specifically regarding the Stay at Home order. Presiding Commissioner Phillips reminded everyone that we continue to be in a state of emergency in effect until December 311 2020. Today's business is to amend the current Stay at Home Order No. 05-29- 2020-01 so that it can expire at 11:59 p.m. on today, June 19,2020. This removes the restrictions that were previously put in place and allows business as usual, with the strong recommendation to follow CDC guidelines such as social distancing. Presiding Commissioner Phillips entertained a motion to approve Order No. 06-15-2020-01 Amendment & Expiration of Order No. 05-29-2020-01. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Collector Nichols inquired about this new order affecting how citizens and employees enter the courthouses. Western Commissioner Bilyeu answered by stating that it will be determined on an ongoing basis with the Sheriff's Office. The amendment and expiration of the stay at home order does not specify entry protocols on the County buildings. Presiding Commissioner Phillips noted that this is a fluid situation. there are continuous updates and monitoring. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. 0 1IPage The meeting was adjourned at 11:09 a.m. 0 0 h66 Dgte: 6 - 72.42) Date: 449-2080 Date: 06 -17 -7-€LC> Hosea Bilyeu Ralph Phillips Mike Robertson c j Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires Att ninutes from PIe:ase look ov t-Eyint 194,2600 - nd note any changes/corrections. Initial below to show you've read the attached minutes. If no coneclions are needed, please sign the document on the back page. Thankyoul 4 /k Hosea Bilyeu Ralph Mimips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner / 01 71> /%: Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 22nd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:52 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:52 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:52 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:52 a.m. Attendees: Kenny Majors, Sarah Lawson, Andrea Sitzes, Treasurer Karen Matthews, Auditor Amy Dent, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Resource Management Director Todd Wiesehan, Sheriff Brad Cole, Alicia Chaves, Captain Koch, Jolene Cunningham, Prosecutor Amy Fite. Pastor Dennis Miller, Chaplin Mike Hamilton, Captain Floyd A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's agenda for today, June 22nd, 2020 as published, Christian County Commission's regular session minutes dated June 15'h, 2020, Certified Court Order No. 06-22-2020-01, and MU Extension Monthly Updates (February-June). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. At:stain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented iwo new applications, which were internal to the County and had been reviewed by the committee and approved. The applications included the following offices/departments: Treasurer's Office ($905.00) and the Resource Management Department ($930.05). Presiding Commissioner Phillips entertained a motion to approve the presented applications for fund reimbursement by the CARES Act Committee. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. Presiding Commissioner Phillips wanted to update everyone on CARES Act funding since the situation is very fluid and the guidelines for distributing those funds have been loosely written. He said as of Friday, there is more clarity and as a committee it was discussed to reevaluate the guidelines in which applications have previously been approved. With that being said he noted that the sidebar discussions regarding the distribution of these funds without the County's knowledge is not pleasing. He is not surprised by these comments as anytime there is money involved it shows who is truly a team 1[Page player. He lastly added that anyone who thinks he is not looking out for the best interest of the County should come speak to him personally. dhe Commissioners recently received a letter from the superintendents of the Christian County school istricts. Presiding Commissioner Phillips said that only one superintendent had reached out to him personally prior to this letter being received. The letter is respectfully asking the County to "repeal the decision that states schools are not eligible entities for disbursements by the Christian County CARES Act Relief Funds". Presiding Commissioner Phillips stated that no one has ever said schools or businesses aren't going to receive CARES Act funds. He then asked for Director Wiesehan to elaborate on the update associated to CARES Act funding distributions. Director Wiesehan said that the overall theme from the conference call was the connectivity component, that there needs to be a reasonable expense related to the COVID-19 pandemic. Anticipated budgeted items verses unexpected items that have arisen through this pandemic is the core difference. These funds are not to backfill spending on prior budgeted or planned items. A recent approved application by the committee has been reviewed again due to this updated information. The application is Request No. CCA-009 by the Sheriff's Office in the amount of $1,015,699.31 which referenced an update of the radio communication system. Presiding Commissioner Phillips said that in the best interest of the County, the application should be suspended as it needs further determination if it meets the guidelines for CARES Act funding. Presiding Commissioner Phillips entertained a motion to suspend a previously presented application (CCA-009) for fund reimbursement by the CARES Act Committee. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Presiding Commissioner Phillips expressed that anyone who has questions or concerns regarding how he funds are distributed to contact the CARES Act Committee rather than the Commission Office. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a land use agreement for the Jackson Street widening project in Ozark. The agreement would be for the use of the bottom southeast corner of the County's newest property (2701 W. Jackson St.) to store equipment while the project is ongoing (July 2020 to March 2021). This agreement has already been reviewed and approved by County Counselor John Housley. Western Commissioner Bilyeu inquired if this agreement would affect the upcoming bid for land/hay lease on the new property. Purchasing Agent Krista Raleigh noted it had been included in the bid language and shouldn't be a problem. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for right of way deed for Ponderosa Road. Administrator Beadles noted that they are in the process of upgrading Tory Creek and Ponderosa Roads in Highlandville, they are prepping the roads to be chip n sealed. The property owners have been contacted and an easement agreed to. Presiding Commissioner Phillips entertained a motion to approve the right of way deed as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. 21Page The Commission met with Assessor Danny Gray for a pictometry agreement. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. -Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Prosecuting Attorney Amy Fite and Sheriff Brad Cole to discuss the designation for a day of prayer in Christian County. Both parties expressed their intentions for the request. noting that the communities are in need of good intentions and prayer with the recent impacts of COVID-19 etc. They would like to begin Wednesday, July 1 St in the morning on the square, near the gazebo with a short prayer by Chaplin Hamilton. Later in the day, approximately 4-6:00 p.m. all houses of worship would be encouraged to open their doors and allow for additional prayer by community members. It was discussed that this is a short window. but at[ parties feel it could be accomplished by working together. Discussion was held. Presiding Commissioner Phillips entertained a motion. Western Commissioner Bilyeu moved to designate July lst as an annual day of prayer in Christian County. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Sheriff Brad Cole and Captain Koch for JCI (Johnson Controls. Inc.] service agreement renewals for the camera system in the jail. Sheriff Cole said this is simply a software support agreement and has been reviewed and approved by County Counselor john Housley. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the JCI service agreement for the jail camera system as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. dve: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Sheriff Brad Cole and Captain Koch for JCI (Johnson Controls, Inc.) service agreement renewals for the County camera system. Sheriff Cole said again this is simply a software support agreement and has been reviewed and approved by County Counselor John Housley. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the JCI service agreement for the County camera system as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 9:52 a.m. L.Y.&26#N W.4£.4 /431£tura DG: 4-adle (j Date: O-15--2-0 Z,e Date: 06-2-9 ·240 (-) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission D From: Executive Administrative Assistant Madi Hires ,*i?Mlhdd are the mit:ttes Ollor# OURr*-r41 2030 - Please look oxst and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 07 Ah An A 4 41,4-' / Myqf*LED,awarue• 4 . Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On June 25'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:18 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:18 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:18 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:18 a.m. Attendees: Auditor Amy Dent, Treasurer Karen Matthews, Resource Management Director Todd Wiesehan, Rance Burger with the CC Headliner A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, June 25th,2020 as published, Christian County Commission's regular session minutes dated June 22nd, 2020, Planning ind Zoning Board Reappointments for Christie Hirsch, Vance Jenkins & Brenda Hobbs, and Christian County Library Board of Trustees Reappointment of Ken Barthelette. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented five new applications which included the following offices/departments/entities: CCA-010 City of Highlandville ($708.44), CCA-012 CC E911 ($2,775.28), CCA-016 Recorder's Office ($3,325.00), CCA-021 Circuit Court ($1,709.64}, and CCA-024 Emergency Management ($4,267.73). Western Commissioner Bilyeu inquired on requests by the schools and local organizations such as Show Me Christian County. Director Wiesehan replied yes, the committee mei yesterday and discussed some of those requests. They are working toward assistance to small businesses; the goal is to allocate a specified amount. Auditor Dent added that small businesses have access to the paycheck protection program which has had three rounds, in addition they are able to request forgivable small business loans. Western Commissioner Bilyeu also inquired if the Health Department had requested funds. Director Wiesehan said they had; their request will be addressed at the next meeting. 63 1IPage Presiding Commissioner Phillips entertained a motion to approve the presented applications for fund reimbursement by the CARES Act Committee. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. ve: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for acceptance of roads within Southern View Hills development for perpetual maintenance on behalf of the Ozark Special Road District (OSRD). Director Wiesehan presented a right of way deed noted that the OSRD likes for the developer to hold onto the roads for 1 year prior to taking over maintenance. Mr. Turner the developer has met all specifications and the OSRD will now be maintaining the roads within the development. The roads will be accepted into County maintenance on behalf of the OSRD. Presiding Commissioner Phillips entertained a motion to accept and execute the Right-of-Way Deed (accepting the roads within Southern View Hills development for perpetual maintenance on behalf of the OSRD). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:18 a.m. (D /03<314 0- Uate: 297- Mly-ao,8 Date: 7/1/1010 Date: 0-7 · (57-·7-6-26 (03 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 1 To: County Commission 0 From: Executive Administrative Assistant Madi Hires Attached are the minutes from -yiu®*1, 7ID/90 am ace.0 Please Idek/over and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 M Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner $ Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 2nd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourded Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:28 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:28 a.m. Mike Robertson Eastern Commissioner Present 8:55 am. 9:28 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:28 a.m. Attendees: Auditor Amy Dent, Chelsey Sullins, Sandy Liles, Coroner Mandy Armitage, Captain Floyd, Recorder Kelly Hall, Captain Koch, Jonna Steinert with Meridian Title Company, Officer Ryan Handy, Jail Ueutenant Jason Applegate A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, July 2nd, 2020 as ublished, Christian County Commission's regular session minutes dated June 25#1 2020. the 2020 Assessed Totals and the yearly renewal for insurance services with Connell Insurance. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillitis, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Recorder Kelly Hall for her quarterly report. Recorder Hall presented her report, discussion was held. No action was taken. The Commission met Jonna Steinert with Meridian Title Company for signatures on the MODot Distribution Agreement. referencing Order No. 02-10-2020-03; conveying property to Missouri Highways and Transportation Commission. Signatures of all Commissioners were obtained and Ms. Steinert presented the Commission with a check for $11,444.00. A fully executed copy will be sent by Ms. Steinert at a later time. No action was taken. The Commission met to discuss the Coroner's Office for the 2021 term. Auditor Amy Dent said that historically the Coroner's Office has been a part-time position. and at each new term it has been reevaluated whether or not a part-time position was acceptable or needed to be full-time. As the County is now first class the Commission is responsible to select the salary of this office. Coroner Mandi Armitage stated her work is constant, she doesn't have a specified average of hours as it fluctuates (but rarely has a day off from her duties. Eastern Commissioner Robertson noted that he visited with 1[Page 4 Sheriff Cole, who was previously the Coroner and he agreed that the office needs to be a full-time position. rfresiding Commissioner Phillips entertained a motion. Eastern Commissioner Robertson moved to Lmake the Coroner's Office a full-time position with a salary tied to the Salary Commission, starting January 1 1 2021. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met for announcement of employee of the quarter. Presiding Commissioner Phillips awarded Officer Ryan Handy. Officer Handy received 100% completion rates on testing for all 3 positions within the jail. This is a very uncommon occurrence. His hard work and effort are instrumental in the overall completion of Field Training. No action was taken. The meeting was adjourned at 9:28 a.m. (D a /1 CL fiAgcuL_ UU©<22 -M'ti€.4, Dal¢: 7- 7-uio L.3 Date:7,Al/t&72-6> Date: 07·06- 2'32 Hosea Bilyeu Ralph Phillips Mike Robertson () Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Mad Hires Attached are themides from , /fh *10 c L . l lu 11 A 7*'4 603Q /1 - -1 P[Aase look (Her and noany changes/corrections. Initial below M show you ve read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 7-7-20 i/ )011'K 4 6 ze ,»'PS*.4._07· WMA A Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 -Of Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 6111 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:41 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:41 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:41 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:41 a.m. Attendees: Auditor Amy Dent, Jerra Matney. Purchasing Agent Krista Raleigh, EMA Director Phil Amtower, Alicia Chaves, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Treasurer Karen Matthews A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. July 6#1,2020 as ublished. There are no minutes or financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillilis, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Auditor Dent for her monthly report. Auditor Dent presented her report, discussion was held. No action was taken. The Commission met with EMA Director Phil Amtower for his quarterly report. Director Amtower presented his report, discussion was held. No action was taken. The Commission met with Captain Floyd and Purchasing Agent Krista Raleigh for a bid opening for inmate transportation. Two bids were received from: Central Missouri Security Services LLC and U.S. Corrections. The bids will be reviewed and a recommendation for award will be made at a later date. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented one new application which included the following offices/departments/entities: CCA-006 The Christian County Health Department ($54,891.11) e 1IPage Presiding Commissioner Phillips entertained a motion to approve the presented application for fund reimbursement by the CARES Act Committee. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. nAve: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:41 a.m 14 Ddie: '7 -7-20 Date: 1 //7/2067 Date: 07 -0-6 32=7 M '3 Hosea Bifyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires AC*e Inbples frot01'j L aBo Please look OXgl drld nok¢1 ny changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! D .. C Hosea Bil#u Ralph illips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 imER. - 1- Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 9th, 2020 at 9:10 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:100.m. 10:15 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 9:10 a.m. 10:15 a.m. Madi Hires Executive Administrative Assistant Present 9:10 a.m. 10:15 a.m. Attendees: County Clerk Kay Brown, Auditor Amy Dent Maintenance Supervisor Richard Teague, Public Administrator Ken Davis, Treasurer Karen Matthews Western Commissioner Bilyeu will be serving as Presiding for today's meeting. A quorum was established. Western Commissioner Bilyeu entertained a motion to approve the econsent agenda, which included Christian County Commission's agenda for today. July 9111 2020 as 'Cl:)ublished, Christian County Commission's regular session minutes dated July 21 2020. Christian County Commission's regular session minutes dated July 6'h, 2020. Certified Court Order No. 07-09- 2020-01 and Auditor Dent's request to create a new account line item in general revenue for nuisance animal fees (it was decided to pay these fees out of the miscellaneous line item instead, Auditor Dent will track these fees; If necessary in the future a separate line item can be created). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with County Clerk Kay Brown to discuss incurred costs for additional election assistants. At a recent Clerk's meeting it was discussed that some Counties would be providing hazard pay to election judges/assistants as an incentive to work the polls for the upcoming election (August 21; to compare, Greene County will be providing $85.00 hazard pay. Clerk Brown noted that a number of judges have already called or visited the office to let her know they won't be able to work due to the current pandemic. As obtaining enough judges is difficult in any election year, it is incredibly difficult to have adequate numbers during a Presidential year as the polls are much busier. On top of this additional assistants are needed to sanitize voting stations and process address/name changes. Clerk Brown presented a spreadsheet showing costs of the most recent election compared with the needs of a presidential election year along with options of hazard pay to show the total cost to the County. Clerk Brown noted some of these costs could be reimbursed to the County by the CARES Act. estern Commissioner Bilyeu inquired what the pay currently is for election judges and assistants. Clerk Brown stated regular election judges are paid a stipend of $100.00, supervisory judges are paid 1IPage a stipend of $147.00; additionally, they are both paid $20.00 for attending mandatory training and supervisory judges are paid mileage for picking up and dropping off election supplies. astern Commissioner Robertson agreed with Clerk Brown that she needs an incentive for judges and "Mhe $50.00 hazard pay would be the mark to set it at. He inquired with Auditor Dent how this would be presented to the CARES Act Committee for reimbursement? Auditor Dent stated in an unofficial capacity, it was her recommendation for the Commission, if they so choose, to submit an application for reimbursement as a phase 2 project. If this application isn't approved by the Committee the Commission could decide to pay it out of the general revenue elections line item. Western Commissioner Bilyeu entertained a motion to approve the request of Clerk Brown to add $50.00 hazard pay to all election day workers (judges and assistants) as well as filling out a phase 2 application to submit to the CARES Act Committee. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with County Clerk Kay Brown for her quarterly report. Clerk Brown presented her report, discussion was held. No action was taken. The Commission met with Maintenance Supervisor Richard Teague for his quarterly report. Mr. Teague presented his report, discussion was held. No action was taken. al-he Commission met with Public Administrator Ken Davis for his quarterly report. Administrator Davis bresented his verbal report, discussion was held. No action was taken. The Commission met with Treasurer Karen Matthews for her quarterly report. Treasurer Matthews presented her report, discussion was held. No action was taken. The Commission met with Treasurer Karen Matthews for bank signature card updates. The letter presented will update all four accounts the County has with Ozark Bank. The accounts will still require the same iwo signatures; Presiding Commissioner Ralph Phillips and Treasurer Karen Matthews and the facsimile stamp will be utilized by Executive Administrative Assistant Madi Hires and Chief Deputy Treasurer Melissa Bilyeu. Western Commissioner Bilyeu entertained a motion to update the signature cards as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nav: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 10:15 a.m. 21Page 4 n (D ABSENT .....,65:EENE;Mililigimilir /Date: 7- /6-3&8 Date: Date:67 4452620 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Mad Hires 0 5?F3;FitilegE'Nk L &03(3 .U- 1 Please 0*Fer and any chanaes/corrections . Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 -1 a. i.97...rlpx Hit t-v Hosea Bilyeu RalpIMPhillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 13'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:03 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:03 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:03 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:03 a.m. Attendees: Assessor Danny Gray, Highway Administrator Miranda Beadles. Purchasing Agent Krista Raleigh. Auditor Amy Dent Human Resources Director Amber Bryant, Captain Floyd, Treasurer Karen Matthews, Resource Management Director Todd Wiesehan, Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Alicia Chaves A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's agenda for today. July 13111 2020 as published, and submittal of a sole source for County Clerk Kay Brown to purchase additional iPads with proprietary election software from Knowlnk, LLC. for the General Election in November. This will be posted in the Christian County Headliner for the July 23rd and 30'h editions. Contract will be let on or after August 9'h. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for her quarterly report. Administrator Beadles presented her report, discussion was held. No action was taken. The Commission met with Highway Administrator Miranda Beadles for renewal of engineering services. The County currently utilizes three consultants and Administrator Beadles recommends renewal with al! three. Presiding Commissioner Phillips entertained a motion to approve renewal with al! three consultants: Great River Engineering, Palmerton & Parrish and Allgeier, Martin & Associates for engineering services. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Assessor Danny Gray for his quarterly report. Assessor Gray presented his erbal report, reviewing totals presented during a previous meeting's financials. Assessor Gray said real estate values continue to increase in the County, we continue to grow extremely fast, noting 275 1IPage new homes are already on for this year. Board of Equalization will be meeting tomorrow, Assessor Gray noted that B&B Theaters will be requesting a reduction based on COVID-19 affecting revenue. Assessor Gray noted this pandemic doesn't affect their value, if we start down the road of adjusting alue for merchants based on this reasoning, we would have to do this for all of them. Eastern Commissioner Robertson asked what the schools in the County receive from collected taxes? Assessor Gray said they receive approximately 75% of collected taxes. Presiding Commissioner Phillips inquired if the increase in evaluations and personal property would affect what the schools receive. Assessor Gray stated that schools got a large increase due to this. He gave an approximate value using Ozark Schools tax levy which would equate to $2.2 million increase in revenue to the schools. No action was taken. The Commission met with Resource Management Director Todd Wiesehan for conveyance of roads within Wood Ridge Estates. Director Wiesehan noted this was an older subdivision, the Highway Administrator has been working with them to bring the roads up to a reasonable level of maintenance. This will be a total of 10 individual lots. Presiding Commissioner Phillips entertained a motion to accept the conveyance of the roads within Wood Ridge Estate as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented four new applications which included the following ajoffices/departments/entities: CCA-022 the City of Nixa ($28,395.79), CCA-027 The Christian County Llheriff's Office ($2,177.26), CCA-028the City of Ozark ($27,983.77), CCA-029 the County Commission for property located at 1106 W. Jackson - renovate to be used the Health Department or another entity in the event of vaccination sites ($4,872.08). Western Commissioner Bilyeu asked if the CC Health Department was on board with utilizing the space mentioned in application CCA-029? Director Wiesehan noted that they are speaking with them and other local hospitals in the area to partner with. If the facility does not get used for the intended purpose then those funds will be paid by the County. Presiding Commissioner Phillips entertained a motion to approve the presented application for fund reimbursement by the CARES Act Committee. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. Director Wiesehan asked the Commission for permission for application CCA-009 from the Christian County Sheriff's Office to be re-scored with the other phase 2 applications at an upcoming meeting. This application had previously been suspended as there were questions raised that needed to be addressed. Director Wiesehan noted that there are now similar requests from other agencies and they committee would like to review the application again. Eastern Commissioner Robertson moved for the application to be re-scored as requested. Western Commissioner Bilyeu seconded the motion. 21Page € The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented one new application which included the following offices/departments/entities: CCA-006 The Christian County Health Department ($54,891.11) residing Commissioner Phillips entertained a motion to approve the presented application for fund reimbursement by the CARES Act Committee. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan to discuss the CARES Act Committee. At the time the CARES Act funds were received and the committee formed, key members were unavailable or on leave. Now that all key members are back to work the committee needs to confirm the change. Presiding Commissioner Phillips entertained a motion to confirm the members of the CARES Act Committee as Resource Management Director Todd Wiesehan, EMA Director Phil Amtower, Auditor Amy Dent, HR Director Amber Bryant, Highway Administrator Miranda Beadles with Sheriff Brad Cole serving as an alternate. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for the hay/land lease at 1106 W. Jackson. No bids were received. Ms. Raleigh recommended pursuing bushhogging when they find the right vendor. No action was taken. The Commission met with Sheriff Brad Cole for bid recommendation for inmate transportation. Sheriff Dole recommended award to Central Missouri Security Services. This vendor met all requirements, the other vendor (U.S. Corrections) did not meeting the liability requirements. Presiding Commissioner Phillips entertained a motion to award Central Missouri Security Services for inmate transportation as recommended by Sheriff Cole. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:03 a.m. 1 *2-kn=> " I 7 h*/102-o Date: 07 ·te ZCK Ifate: -7-/4 -2£ Date: Hosea Bilyeu Ralph Phillips Mike Robertson . Western Commissioner Presiding Commissioner Eastern Commissioner 31Page J To: County Commission From: Executive Administrative Assistant Madi Hires 3 /¢f:ktdhbd are th e minutes from 1-alll el, 8030 . Please look 291 and notejbny changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 01-4 24& 11/4kpi- J ,A-- Flosea Bilyeuv Ralbh Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner i ¢0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 16114 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:24 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:24 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:24 a.m. Attendees: Collector Ted Nichols, Highway Administrator Miranda Beadles, Auditor Amy Dent, Captain Koch, Alicia Chaves, Jolene Cunningham, Human Resources Director Amber Bryant, Treasurer Karen Matthews, A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, July 16!11,2020 as ublished, Christian County Commission's regular session minutes dated July 9111,2020 and Christian County Commission's regular session minutes dated July 13th. 2020. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Collector Ted Nichols for his quarterly report. Collector Nichols presented his report verbally, sharing a comparison of taxes collected for May and June 2020 verses 2019. The Collector's Office saw a collection of approximate $470,000.00 in May of 2019 and $701,000.00 in May of 2020; $360,000.00 in June of 2019 and $679,000.00 in June of 2020. Collector Nichols thinks that the stimulus checks and those temporarily on unemployment during the pandemic have used the additional funds to pay backed taxes. It's not uncommon for the Collector's Office to post over 100 properties for sale for the annual tax sale; this year there were only 85 to be posted. A change to this year's tax sale will include posting a notice on each individual property. The annual tax sale will be Monday, August 24th at 10:00 a.m. in the Historic Courthouse courtroom. Collector Nichols requested that we make the sale accessible on GoToMeeting and limit the number of individuals in the courtroom for social distancing. Discussion was held. No action was taken. The Commission met with Highway Administrator Miranda Beadles for the 2020 Sales Tax Distribution agreements. Administrator Beadles stated this process was somewhat delayed this year due to do waiting until all entities submitted their IGAs (Intergovernmental Cost Share Agreement), COVID-19 ad forced some boards or entities to delay meeting in person. Administrator Beadles presented 12 IGAs for the Commission to approve and sign, noting that Garrison Special Road District would not be 1IPage awarded any funding due to receipts submitted showing violation of their prior IGA. The presented IGAs are as listed: Billings Special Road District, City of Clever, City of Fremont Hills, City of Highlandville, City of Nixa, City of Ozark, City of Sparta, Ozark Special Road District, Selmore Special *oad District, Stoneshire Special Road District, South Sparta Special Road District, and the Village of Saddlebrooke. Presiding Commissioner Phillips entertained a motion to approve the IGAs as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for 1 St and 2nd quarter sales tax distributions. Administrator Beadles recommended distributions for both quarters as the funds were available and ready to be distributed. Presiding Commissioner Phillips entertained a motion to approve the distributions for lst and 24 quarter as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. 9:30 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.17 (Auditor Communications) by means of roll call vote. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. 10:02 a.m. Presiding Commissioner Phillips entertained a motion to leave closed session per RSMo 610.021.17 (Auditor Communications) and resume open session by means of roll call vote. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Captain Koch for the Boulder Creek Performance K-9 agreement. Captain Koch discussed with the Commission the added benefit of adding another K-9, as they identify and locate illegal narcotics, help track missing persons or those who have left the scene of an accident as well as improving officer safety. There are currently two K-95 with the Sheriff's Office and this new K- 9 would allow for one to retire. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Bilveu, Phillios. Nay: None. Absent: Robertson. Abstain: None. 21Page 1 The Commission met with Human Resources Director Amber Bryant and Highway Administrator Miranda Beadles to discuss IT server issues. Director Bryant presented a chart to the Commission showing the possible fees associated with updating the County servers as well as discussion on the (Denefits of doing so. Discussion was held. Presiding Commissioner Phillips entertained a motion giving the authorization to seek a quote from PCnet for updating the County servers. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent Robertson. Abstain: None. The meeting was adjourned at 10:24 a.m. 14ILI- ABSENT Date·. 1 lp·° 1)2® Date: 9 /-1-D /3.D lu Date: Hosea Bilyeu Ralph Phillips Mike Robertson (03 Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires D Attached,qre the minutes from 1RubOall -51111 1 ifttl 1 3030 Please look g#r and nole any changes/corrections. Initial below To show yet:fve read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 9 6,42.6 . T IFWD •v . 1.- Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 i - 1, A 3/,/1/le..Ell'll Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 20'h. 2020 at 9:25 a.m. MEETING MINUTES Attendee Name Title Status ArrNed Adiourned Hosea Bilyeu Western Commissioner Present 9:25 a.m. 10:34 a.m. Ralph Phillips Presiding Commissioner Present 9:25 a.m. 10:34 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 9:25 a.m. 10:34 a.m. Attendees: Treasurer Karen Matthews, Resource Management Director Todd Wiesehan, Sheriff Brad Cole, Alicia Chaves, Jolene Cunningham, Captain Koch, Captain Seiner, Ueutenant Davis A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. July 20'h, 2020 as published, Christian County Commission's regular session minutes dated July 16th. 2020 and County ommission's closed session minutes per RSMo 610.021.17 (Auditor Communications) dated July 16#t 2020. There are no financials. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met to discuss the historic gazebo in regards to reservations. The gazebo has been first come first serve for sometime and with increased interest the Commission felt it was in the best interest of the County to keep reservations so those interested in using it can plan accordingly. Presiding Commissioner Phillips suggesting contacting County Counselor Housley in regards to a reservation agreement or a process of how to control utilization of the space. Ms. Hires added that she had reached out to Housley and was awaiting a response in regards to the agreement. Western Commissioner Bilyeu noted that the gazebo is a resource for the County (citizens of the County), although owned by the County once it is refurbished by the Historic River District there will be added interest in use. Moving forward it would be best to understand any liability issues and discuss the right of refusal. Presiding Commissioner Phillips agreed and noted the Commission Office would remain the point of contact for any reservations of the space and we will await further communication from Counselor Housley before proceeding. No action was taken. The Commission stood in recess until 9:45 a.m. .eJ-he Commission met with Resource Management Director Todd Wiesehan who is the CARES Act ommittee Chairperson. Mr. Wiesehan presented several applications which included the following offices/departments/entities: CCA-008 Christian County Building and Maintenance Department 1IPage ($33,288.43), CCA-019 The Christian County Prosecuting Attorney's Office ($238,424.97), CCA-032 Christian County Collector's Office ($5,641.00), CCA-035 Christian County Sheriff's Office ($682,972.15) and 7 applications, including one previously suspended regarding communications with a umulative cost of approximately $3.4 million (CCA-009, CCA-013, CCA-014, CCA-17, CCA-018, CCA-020 and CCA-023). CCA-017 from the Prosecuting Attorney's Office application had an original request of $548,451.15. The request is to hire temporary assistant prosecuting attorneys and investigators to help with the backlog of cases from when the courts were closed. The application was adjusted to help hire 3 assistant prosecutors, 2 investigators as well as expenses for laptops. monitors. licenses etc. CCA-035 from the Sheriff's Office is request for reimbursement on wages of front-line workers. Western Commissioner Bilyeu asked if these were additional wages? Director Wiesehan explained that by the treasury guidelines front line workers directly impacted by the pandemic, who can justify 60% of their position is now related to COVID-19 can request reimbursement. Presiding Commissioner Phillips inquired about budgeted expenses, giving the school district as an example, asking if they would be considered front-line workers during this pandemic? Director Wiesehan stated that was a good question, at this point the committee has not determined schools being eligible for these CARES funds. Discussion continued. Both Commissioners agreed this application should be suspended until Eastern Commissioner Robertson returns. Applications CCA-009 (CC Sheriff's Office), CCA-013 (CC Emergency Services), CCA-014 (Billings Police Department), CCA-17 (Highlandville Police Department), CCA-018 (Clever Police Department], CCA-020 (Sparta Police Department) and CCA-023 (Ozark Police Department) were discussed next. The CARES Act Committee found these 7 applications to be not eligible for CARES gct Funds as they do not believe it would be wise to commit this level of funding to projects which vould place the County and applying entities at such great risk of having to pay back funds that were inappropriately used under the CARES Act. Presiding Commissioner Phillips entertained a motion. Western Commissioner Bilyeu moved to accept the recommendations by the Committee to find the listed applications approved: CCA-008, CCA- 019, CCA-032; as well as the listed applications found not eligible: CCA-009. CCA-013, CCA-014. CCA-17, CCA-018, CCA-020, CCA-023) and the listed application suspended: CCA-035. Presiding Commissioner Phillips seconded the motion. Western Commissioner Bilyeu added that he wanted to ensure any applications suspended are first come first serve to ensure consistency and equal opportunity given to those requesting funding. Sheriff Brad Cole stated that as there is talk of preparing for the 2nd wave of this pandemic, while understanding and respecting the Committee's decision he does not agree with it. The request on application CCA-009 would allow the County to communicate with a number of agencies across the state. The request is not to upgrade an existing communications system but rather to add a system that would enable effective communication to help ensure timely response to the needs of the citizens of this County. All current equipment would remain in use. Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. 21Page 1 Director Wiesehan added that there is an active application from the Christian County Health Department for payroll expenses over $250,000.00. He asked the Commission to formally state that at least this amount would be allocated for those expenses to help the Health Department. Western tommissioner Bilyeu inquired if these funds would be used for the additional personnel the Health Department is currently needing. Director Wiesehan answered yes. Presiding Commissioner Phillips entertained a motion to authorize the amount of $250,000.00 to be dedicated to the needs of the County Health Department. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillios. Nay: None. Absent: Robertson. Abstain: None. Presiding Commissioner Phillips entertained a motion to remove the items scheduled for the Sheriff's Office and reschedule them due to time conflicts. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 10:34 a.m. 63 92942 t i« ABSENT Date: DO Date· 7/1711010 Date: Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page E Fl To: County Commission From: Executive Administrative Assistant Mad Hires 0 AttochA| are the mird*-torn (-yorFIC ' , chill 30#liaoao . Please look ove] note ELhanges/corrections. initial below to s W·you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thankyoul D 00 7117 Lu -Aaeto-l- Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner /0,1...ma Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On July 271'' 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:39 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:39 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:39 a.m. Attendees: Auditor Amy Dent, Treasurer Karen Matthews, Resource Management Director Todd Wiesehan, Human Resources Director Amber Bryant, Sheriff Brad Cole, Alicia Chaves, Jolene Cunningham, Captain Koch, Captain Seiner, Lieutenant Davis, Captain Floyd A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, July 27th. 2020 as ublished, Christian County Commission's regular session minutes dated July 20111 2020. Certified Court Order No. 07-27-2020-01 and an emergency purchase by the Maintenance Department. Maintenance Supervisor Richard Teague noted this was for a repair on the main A/C unit on the Circuit Court Building. The unit is out of warranty but the vendor has agreed to cover all parts and half the labor for the repair, this leaves an approximate cost to the County of $6,500.00 (labor will be paid at time and a half on a Saturday to not disrupt court proceedings). Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Philliris. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for his quarterly report. Director Wiesehan noted that 6 employees were out of the office due to a possible COVID-19 exposure, he hopes all but one will return to work by Wednesday. This has caused building inspections and planning & zoning to be short handed at the moment but they are doing what they can to manage phone calls and citizen needs. Director Wiesehan went on to present his report. Discussion was held. No action was taken. The Commission met with Human Resources Director Amber Bryant for her quarterly report. Director Bryant noted that her department has been taken over by the pandemic in numerous ways including; updating policies, approving/tracking absences and travel. Any employee who has a possible exposure had an action plan created and Human Resources must follow up on each one. In ddition, the County changed companies for workman's compensation insurance which Human Resources is the point of contact, as well as Director Bryant serving on the CARES act committee. To 1IPage say the department has been busy is an understatement. Director Bryant presented her report. Important to note that since the HR Department has been established the County has only seen an 11% turnover. Director Bryant has hired 90 new employees in the last year with only 10 separating; the ounty is retaining more our the newly hired workers than previous. Discussion was held. No action was taken. The Commission met with Auditor Amy Dent for a sole source purchase. Auditor Dent noted that in a previous meeting (December 2nd. 2019) she communicated a desire to create an online transparency portal, an open checkbook for citizens to view on our website. This is proprietary software supplied by Clear Gov. If approved there will be a 10-day publication with award scheduled for Thursday, August 6111. The setup fee for this program would be $3,600.00 with an annual fee of $10,750.00; setup will take approximately 6 weeks. She noted most elected officials are extremely excited about this sofiware. Citizens will be able to see transparency on County spending, it is also mobile ready to it will be viewable the same on a phone or laptop. Presiding Commissioner Phillips entertained a motion to approve proceeding with this sole source purchase as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented several documents to the Commission including a summary requests by entity (total amount requested and recommended), new applications with recommendations by the committee, relief funds FAQs updated, and relief fund guidance. Auditor ent shared a Treasurer's report showing up to date expenditures from the CARES Account. The following offices/departments/entities had applications presented today: CCA-025 Christian County Sheriff's Office ($1,114,936.00), CCA-031 Christian County Commission Office ($3,576.00), CCA-033 Christian County Circuit Clerk ($7,200.00). CCA-036 Christian County Emergency Services ($157,571.10), CCA-037 Christian County Health Department ($492,109.46), CCA-38 Christian County EMA ($8,622.22), CCA-040 Ozark Fire District ($167.00), CCA-042 Ozark Fire District ($48,822.00), CCA- 044 Ozark Fire District ($262.56), CCA-045 Ozark Fire District ($1.924.35}. CCA-46 Ozark Fire District ($10,026.90), CCA-047 Ozark Fire District ($124.64), CCA-048 Ozark Fire District ($20,000.00), CCA-049 Chadwick Fire District ($433.18), CCA-051 Nixa Fire District ($1,180.22), CCA-052 Nixa Fire District ($1,140.28), CCA-053 Christian County Assessor's Office ($1,642.00). CCA-054 Nixa Fire District ($1.314.80). CCA-055 Nixa Fire District ($534.64) and 3 applications. including one previously suspended regarding eligible salary reimbursements (CCA-035, CCA-039 & CCA-043). CCA-036 & 37 will each include an agreement to ensure approved funding is used for specified items. If funds are not used in entirety, they will be returned to th* CARES fund. CCA-025 the committee felt a mobile command unit did not relate to the pandemic. Western Commissioner Bilyeu inquired further on the applications concerning salary reimbursements. Director Bryant gave a brief description of why this would be an eligible expense and why only certain departments/offices would be requesting these funds. In order to meet requirements, it had to be proved that 60% or more of the job was diverted to only COVID-19 related tasks. Discussion *vas held. 2[Page Presiding Commissioner Phillips moved to accept the recommendations by the Committee to find the listed applications approved: CCA-031, CCA-033, CCA-036, CCA-037, CCA-038, CCA-040, CCA- 044, CCA-045, CCA-046, CCA-047, CCA-049, CCA-051, CCA-052, CCA-053, CCA-054, CCA-055, CA-035. CCA-039 and CCA-043; the listed applications found not eligible: CCAO-25, CCA-042 and CCA-048. Western Commissioner Bilyeu seconded the motion. Ave: Phillips. Nay: Bilveu. Absent: Robertson. Abstain: None. The Commission met with Sheriff Brad Cole for his quarterly report. Sheriff Cole presented his report for operations, patrol and the jail. Discussion was held. No action was taken. The Commission met with Sheriff Brad Cole for a renewal of graphics. Sheriff Cole recommended renewal with Ozark Printing Company for a 3rd and final renewal. The bid was originally accepted in 2018, next year the service will need to be bid again. Presiding Commissioner Phillips entertained a motion to renew the contract with Ozark Printing Company. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent Robertson. Abstain: None. The Commission met with Sheriff Brad Cole for a renewal of inmate phone and video service. Sheriff Cole recommended renewal with HomeWAV. The bid was originally accepted in 2019 and this will be the first renewal. Sheriff Cole noted that this vendor has gone above and beyond to help the County will any need, especially during this pandemic. Presiding Commissioner Phillips entertained a motion to renew the contract with HomeWAV. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 10:39 a.m. ABSENT Date: 7-30 Date: 7 ib Di Date: ZOZ © Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Mad Hires D All*ched are ihe.minuk.Inam LMomlq -at\U 4-frn ijodo Flease 105 over amci note any changes/corrections. Initial below to show you've read the attached minutes. If no correclions are needed. please sign the document on ihe back page. Thankyou! 0 41LLd< 7 13,1*2 *90-C Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner D '3 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On July 30'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:06 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:06 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:06 a.m. Attendees: Maintenance Supervisor Richard Teague, Patty Quessenberry A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. July 30'11,2020 as published, Christian County Commission's regular session minutes dated July 27111.2020. the reappointment of Susie Ballard and Shannon Pierce to the LERF(Law Enforcement Restitution Fund) 0oard, the reappointment of Greg Williams and Amanda Barnes-Adams to the SB40 (Senate Bi1140- CC Links) Board, the reappointment of Bill Anchor and Keith Robinette to the SCSF (Senior Citizens Service Fund) Board. Assessor Gray presented a signature page for Midland GIS, as their company was recently purchased and the new name will be SAMS; the current contract with Midland GIS will not see any changes. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Patty Quessenberry from the Historic River District to discuss the Cook Family Grant. On behalf of the Historic River District, Patty requested the Commission to write a letter of support to be included in their application for the grant. The grant will aid the Historic River District with their plans to revitalize the gazebo located on the square. Specifically, it will pay for landscaping around the gazebo and installation of a sound system. Discussion was held. Presiding Commissioner Phillips entertained a motion to submit a letter of support to the Cook Family Grant. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Bilveu, Phillips. Nay: None. Absent Robertson. Abstain: None. The meeting was adjourned at 9:06 a.m. f-) 1IPage 0 ABSENT 1 0 Date: Date: 8- Co-- 20.20 Date: 21 6120,0 Hosea Bilyeu Ralph Phillips Mike Robertson R Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires Atiached-are thmmioutes from 1804CQi J . 13(1 Il 1 53h , acE) Mease loover and r*te any changes/con-ections. Initial below to showydu've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! t 540 20 Ahop *71.>r / Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 ·#ZEWil Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 6111,2020 at 7:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 7:55 a.m. 9:49 a.m. Ralph Phillips Presiding Commissioner Present 7:55 a.m. 9:49 a.m. Mike Robertson Eastern Commissioner Present 9:44. am. 9:49 a.m. Madi Hires Executive Administrative Assistant Present 7:55 a.m. 9:49 a.m. Attendees: Auditor Amy Dent, Cindy Childress, Judge Laura Johnson. Circuit Clerk Barb Stillings, Human Resources Director Amber Bryant, Chelsey Sullins, Ranee Burger with the Christian County Headliner, Trevor Croley and Michelle Brown with Croley Insurance, Kevin Robertson Via Phone: Judge Jessica Kruse A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the C>onsent agenda, which included Christian County Commission's agenda for today. August 6:h. 2020 as published, Christian County Commission's regular session minutes dated July 30111.2020. Auditor Dent's monthly report and MU Extension's monthly updates. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Judge Laura Johnson for a 2021 budget meeting. Judge Johnson presented her proposed 2021 budget for Division I and Division Il (fund 101-121 &101-122). She noted that the primary difference between 2020 and 2021 budgets would be the increase driven primarily by legal fees and other juvenile fees. As juveniles and often their parents both need representation it solely based on how many cases the County will see. There has been a trend of child abuse and neglect cases this year and they expect that trend to increase when school is back in session as many hotline calls are by mandated reporters. Judge Jessica Kruse gave a brief explanation to the Commission regarding the rise in child abuse and neglect cases in relation to an increase in fees. In 209 the courts say 57 abuse and neglect cases the entire year, this year the courts are at 56 cases as of July. This change often makes it difficult to properly budget. Auditor Dent asked Judge Johnson fi she knew of any other mandated changes coming to the court system. Judge Johnson noted that juveniles would now be including 1 7-year old children, which will most likely increase fees again. This change won't happen until the start of 2021. n 1IPage Presiding Commissioner Phillips entertained a motion approve the 2021 proposed budget for Division I & 11 as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. 0 Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Circuit Clerk Barb Stillings for a 2021 budget meeting. Clerk Stillings presented her proposed 2021 budget consolidated courts and law library (fund 101-110 & 269). Clerk Stillings discussed some of the changes in her upcoming budget, including notes on the changes due to COVID-19. She also noted the desire to hire part-time employees to help finish the project of removing old files from the Historic Courthouse. Auditor Dent noted these employees would need to be contract labor not County employees. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the proposed 2021 budget for consolidated courts (fund 101-110) as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve the proposed 2021 budget for the law library {fund 269) as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Trevor Croley and Michelle Brown from Croley Insurance for a quarterly review. Mr. Croley noted that the review would be brief and they hoped to discuss how to move ()orward with open enrollment this fall. The most telling part of the review was the medical loss ratio comparison (2019 vs2020). Currently the County shows a 117.52% loss ratio compared to 86.98% at this time last year. Human Resources Director Bryant noted that the County currently has several employees out on FMLA, the most she has ever seen at one time. Discussion was held. Mr. Croley suggested the option of a benefit administrative system for open enrollment instead of in person classes. Director Bryant noted that a recent sexual harassment prevention training was 100% compliant and the County utilized small in person classes and a zoom option; she would prefer to keep in person meetings, just decrease the class size. No action was taken. The Commission met with Auditor Amy Dent for the award for transparency software. This is a sole source award and after publishing the notice for over 10 days the County will be rewarding ClearGov. The contract will be for 1 year with the option to renew. Presiding Commissioner Phillips entertained a motion to approve the contract award for transparency software to ClearGov pending Counselor Housley's approval. Presiding Commissioner Phillips entertained a motion to approve the proposed 2021 budget for consolidated courts (fund 101-110) as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: None. Abstain: Robertson. 21Page The meeting was adjourned at 9:49 a.m. 0 0 E. t.fl- alr«».o Date: g - 40.20 Dae. 9< hb /2-01 0 Date: Hosea Bilyeu Ralph Phillips Mike Robertson O) Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires 0 A'19**d are, the mbetes from - 1 ; O67244-*qlo/(017, 2)03,2, . Please look ov€vand note Uny changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl C) a 6*,2- Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner D 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: - The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 10'h, 2020 at 9-10 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Present 9:10 a.m. 10:26 a.m. Ralph Phillips Presiding Commissioner Present 9:10 a.m. 10:26 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 9:10 a.m. 10:26 a.m. Attendees: Auditor Amy Dent, Human Resources Director Amber Bryant, Purchasing Agent Krista Raleigh, Paula Brumfield. Eryn Burton, Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan, Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Alicia Chaves, Tricia Ramage, County Clerk Kay Brown A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's agenda for today. August 1 th, 2020 as published, Christian County Commission's regular session minutes dated August 6111 2020, and Certified Court Order No. 08-10-2020-01. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Human Resources Director Amber Bryant for a renewal with Wehrenberg Design Company who maintains the County's website. The initial contract was signed in 2019; Wehrenberg rebuilt the County's website and now charges a monthly fee for additional maintenance/upkeep. Director Bryant noted that County Counselor John Housley has reviewed the contract and approves. Presiding Commissioner Phillips entertained a motion to renew the contract with Wehrenberg Design Company as presented for an additional year with monthly payments of $200.00. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The Commission met with Human Resources Director Amber Bryant for discussion and agreement of temporary staffing. Director Bryant presented an agreement with Human Resources Staffing to help with the needs in Human Resources, mainly to help with overflow filing. The presented contract would expire December 31 st, 2020. Presiding Commissioner Phillips entertained a motion to approve the contract with Human Resources Staffing for temporary staffing needs in Human Resources and possibly the County Clerk's office as 1IPage presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. 0Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity (total amount requested and recommended) for the newest applications. The following offices/departments/entities had applications presented today: CCA-050 CC Ubrary District ($6,457.58), CCA-056 CC Circuit Clerk ($5,566.94), CCA-057 Nixa Police ($550,619.00),CCA-058 City of Ozark ($1,999.94), CCA-059 CC Commission ($286,666.00), CCA-060 CC Human Resources Department ($2,004.00), CCA-061 CC Planning & Zoning Department ($1,667.00). CCA-062 CC Ambulance District ($7,990.00), CCA-063 City of Ozark ($7,307.43), CCA-064 City of Sparta ($1.087.85) CCA-065 CC Sheriff's Office ($16,552.47), CCA-066 COVID Task Force ($6,830.00), CCA-067 COVID Task Force ($2,638.00) and CCA-069 CC Health Department ($46,947.47). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-050, CCA-056, CCA-058, CCA-059, CCA- 060. CCA-061. CCA-062, CCA-063. CCA-064. CCA-065. CCA-066, CCA-067. CCA-069, the listed applications found not eligible: CCA-057. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu. Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with County Clerk Kay Brown for certification of the August 4th Primary Election. Clerk Brown noted a 31.25% turnout which is higher than normal (21-23%). Considering COVID-19 and 0 all other obstacles Clerk Brown felt the Election went well. Presiding Commissioner Phillips entertained a motion to certify the election results for the August 411 Primary as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with County Clerk Kay Brown for a space utilization discussion. Clerk Brown noted that it is becoming challenging for those setting up the polls as supplies are stored in multiple places. She currently has two trailers which are not large enough to house all items needed when individuals go out to set up or breakdown a polling location. She spoke with Maintenance Supervisor Teague in regards to the new property on Jackson; asking if a long-term solution could be provided to house all supplies in one place. Supervisor Teague noted a short-term solution would be temporarily storing Clerk Brown's supplies in the basement of the new property and a more long-term solution could be to use the shop behind the house, but it would need to be equipped with a heating/cooling system and insulation. Discussion was held. No action was taken. D 21Page The Commission met with Purchasing Agent Krista Raleigh and County Clerk Kay Brown for contract award for Know Ink (proprietary software). Clerk Brown stated there was no contract for signatures today as she wanted to be assured no other vendor would come forward for the same software. She (vill now be contacting the vendor for a needed contract so the order can be placed for additional poll pads for the November General Election. No action was taken. The Commission met with Purchasing Agent Krista Raleigh and Maintenance Supervisor Richard Teague for renewal of annual carpentry services. Last year Hambey Construction was awarded and this will be their first renewal. Discussion was held. Presiding Commissioner Phillips entertained a motion to renew the annual carpentry services with Hambey Construction for an additional year. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Sheriff Brad Cole for destruction of records. Sheriff Cole presented a list of all documents to be destroyed and asked that it be noted in minutes that all documents presented have met the state requirements per statute allowing them to be destroyed. Presiding Commissioner Phillips entertained a motion approve destruction of the presented documents. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillips. Nay: None. Absent: Robertson. Abstain: None. he meeting was adjourned at 10:26 a.m. 2,-RE. WAA-• ABSENT r Date: 2/1-z./2010 Date: Date: 9-/1 -20 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 31Page 6 To: County Commission From: Executive Administrative Assistant Madi Hires 3 hatorched gre thvnlinutes f WErn<-b,(..fllgfdFI 16[h £ aGo . Please look€r and nje any changes/corrections. initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 ,Mosea Bilyeu / illl/14 31(1.11010 ffiall- Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 0 mEELE 2221 Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 12'h, 2020 at 10:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 10:00 a.m. 10:02 a.m. Ralph Phillips Presiding Commissioner Present 10:00 a.m. 10:02 a.m. Mike Robeitson Eastern Commissioner Present 10:00 a.m. 10:02 a.m. Madi Hires Executive Administrative Assistant , Present 10:00 a.m. 10:02 a.m. Attendees: EMA Director Phil Amtower, Maintenance Supervisor Richard Teague, Purchasing Agent Krista Raleigh A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's emergency agenda for today, August 12'h, 2020 as published, and Christian County Commission's regular session minutes dated lugust 10'11,2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with EMA Director Phil Amtower for the COVID-19 testing site agreement with PTC Laboratories. Director Amtower presented the agreement, and noted testing results would be returned in roughly 24 hours; the County will be working with a courier from Cox Health who travels to Columbia every morning. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the COVID-19 testing agreement with PTC Laboratories as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:02 a.m. ,144 V Date: 9- 39--3,024 3 Date: 7 - £ 7, zezo fate: Ce, 19 - Zeze Ralph Phillips Mike Robertson O Hosea Bilyeu Eastern Commissioner Western Commissioner Presiding Commissioner 1IPage 1 3 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the Ininutes frem the c dached minutes. En*) \ 001Y*Ulk,L.1 1 + /sly)£3©610 Ple look over andbte any d1 9/corrections. Initial below to show you've reac If no corrections are needed, please sign the document on the back page. Thank you! k. .r 0 7>jz ( V 91/16.tgo C -4-- Ralph Phillips Mike Robertson Hosea Bilyeu 0 Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 17'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:45 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:45 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:45 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:45 a.m. Attendees: Lynn Morris, Purchasing Agent Krista Raleigh, Prosecuting Attorney Amy Fite, Chief Juvenile Officer Perry Barnes, Victoria Puga, Kane Northcutt, Highway Administrator Miranda Beadles. Resource Management Director Todd Wiesehan, Human Resources Director Amber Bryant, Auditor Amy Dent A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda. which included Christian County Commission's agenda for today, August 171'1,2020 as published and Christian County Commission's emergency session minutes dated August 12th. 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Prosecuting Attorney Amy Fite and Purchasing Agent Krista Raleigh for a bid opening for cubicles. 1 bid was received from Mosely's Discount Furniture. No action was taken. The Commission met with Chief Juvenile Officer Perry Barnes for his 2021 budget meeting. Chief Barnes presented a proposed budget for fund 101-150, noting a very similar budget presented in previous years with only small changes. Discussion was held. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity (total amount requested and recommended) for the newest applications. The following applications were presented today: CCA-068 CC Circuit Court ($50,550.00), CCA-070 CC Highway Department ($240.94), CCA-071 Least of These, Inc. ($100,000.00),CCA-072 City of C3;parta ($340.96), CCA-073 CC Sheriff' s Office ($30,000.00), SBR-001 Insight Design Architects ($2,581.83), SBR-002 Happy Chef Catering Co. LLC ($1,342.56). SBR-003 Sound of Freedom USA, LLC 1IPage 0 ($329.30), SBR-004 New Beginnings Antiques ($1,084.36), SBR-005 DDC Promotions ($10,003.54), SBR- 006 MP Innovations, Inc ($11,473.34), SBR-007 Haymes Insurance Agency ($1,341.37), SBR-008 Super 8 Motel ($10,000.00), SBR-009 Aaron J. Grier DDS ($6,728.66), SBR-010 Cox Auto Group, LLC ($10,000.00), BR-011 Highlandville Hair Care ($638.41), SBR-012 Ozark Christian Church ($374.78) · Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-070, CCA-071, CCA-072, CCA-073, SBR-001, SBR-002 ($194.43), SBR-003 ($329.30), SBR-004 ($1,066.93}. SBR-005 ($3,359.45), SBR-006 ($1,236.13), SBR- 007, SBR-008 ($804.08), SBR-010 ($5,357.48), SBR-011 ($574.45), SBR-012 ($170.45), the listed applications found not eligible: CCA-068, the listed applications denied with ability to re-submit: SBR-009. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips. Robertson. Nav: None. Absent None. Abstain: None. The Commission met with Recorder Kelly Hall for destruction of records. Recorder Hall orally presented a list of documents to be destroyed after being retained by statute. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the destruction of records as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:54 a.m. n 0/-<1 61« Date: 9-19-51=o Date1 2/Ut262-0 Date: 04 9-5 -222€) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 3 To: County Commission From: Executive Administrative Assistant Madi Hires /*t£'thed are th 1nutes frgip FLO 1 3 · 'l rieuse loop pvel und *te any changes/corrections. Initial beloW to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page Thank you! 1/7 5W1 26) ed- 0/04 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 3 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 20th, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:27 a.m. Ratph Phillips Presiding Commissioner Present 8:55 a.m. 10:27 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:27 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:27 a.m. Attendees: Rance Burger with the CC Headliner, Robert Palmer, Assessor Danny Gray, Jeremy Burns, Lynn Morris, Highway Administrator Miranda Beadles, Human Resources Director Amber Bryant, County Clerk Kay Brown, Auditor Amy Dent, Correne Craig, Mike & Debbie Sullivan, Steve Young, John Horne, Thomas Taylor, Darrell Tonsing, Jo Clark and Claudia VanDyne A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the :,consent agenda, which included Christian County Commission's agenda for today, August 2001,2020 Jas published, Christian County Commission's regular session minutes dated August 17!h, 2020 and Certified Court Order No. 08-20-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillios, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for the annual levy hearing. Presiding Commissioner Phillips stated that clarification needed to be addressed prior to today's vote. The room full of citizens is a perfect example of how powerful words are. Western Commissioner Bilyeu read a prepared statement that broke down a number of concerns he'd been hearing form citizens in regards to this levy hearing. The statement explained that this was not a new tax, it has been voter approved in 1996 and the Commission votes annually on the rolling levy as it is required by statute. County Clerk Brown presented 3 pro-formas needing signatures. They represent the levy for Common 1 Road District, Common 11 Road District, and the County's General Revenue. Common I Road District's levy will be set at 0.1026, Common Il Road District's levy will be set at 0.0000, and the General Revenue's levy will be set at 0.0664. Presiding Commissioner Phillips entertained a motion to approve the lev'y certification as presented for the Common I Road District. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage C Presiding Commissioner Phillips entertained a motion to approve the levy certification as presented for the Common 11 Road District. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. -Ave: Bilyeu. Phillips. Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve the levy certification as presented for the County's General Revenue. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Human Resources Director Amber Bryant for the HRIS Agreement. Director Bryant presented an annual services quote agreement as well as a master services agreement. Director Bryant expressed a desire to have a simplified applicant tracking system as it is currently done by hand and its very time consuming. Her department has processed over 1,500 applications manually so far this year. These agreements would aid in that solution as well as future endeavors to streamline the Human Resources practices. The agreement would be for a 1 -year period at a cost of $3,835.00; with the negotiated agreement that fees cannot go up more than 5%. Presiding Commissioner Phillips entertained a motion to approve the HRIS agreements as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. The Commission met with Prosecuting Attorney Amy Fite and Purchasing Agent Krista Raleigh for a bid determination on cubicles. Prosecutor Fite stated that the only received but was 33% more than vhat was budgeted. She requested a re-bid. Purchasing Agent Raleigh noted the next bid opening will be September 3rd. No action was taken. 9:40a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by mean of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson Seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:27 a.m. 1 lh Date: W - 2 9 - 20.ao Date: 2/20/Zozz> Date: 6A 24.'20-29 f-3 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires inea are Tn413nutes from 4.- 8014 l 8090 -Ii;ula¢ SciA 07 ie looktovp'r and n96 Pleaf : any changes/corrections. I below16 show vouh/e read the attached minutes. Initial - , _ _ If no corrections are needed, please sign the document on the back page. Thank you! Y 1 1-4 1 1£210 l Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner -- ir#WIL.¤.@.131 Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri, 65721 On August 24'h, 2020 at 8:30 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:30 a.m. 8:39 a.m. Ralph Phillips Presiding Commissioner Present 8:30 a.m. 8:39 a.m. Mike Robertson Eastern Commissioner Present 8:30 a.m. 8:39 a.m. Madi Hires Executive Administrative Assistant Present 8:30 a.m. 8:39 a.m. Attendees: Cindy Childress, EMA Director Phil Amtower, Human Resources Director Amber Bryant, Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's emergency. agenda for today, August 24'11,2020 as published. There are no minutes or financials. Eastern Commissioner Robertson so C>loved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with EMA Director Phil Amtower on behalf of the CARES Act Committee for an emergency procurement approval. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the emergency procurements of any item related to COVID-19 testing. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 8:39 a.m. 1*.L /YAA-f 4;GaL Date: 2 11-6 &51*> Date: 08 '22722026 Hosea Bilyeu Ralph Phillips Mike Robertson (0) Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage 4, 0 To: County Commission From: Executive Administrative Assistant Madi Hires diaed are the 'irunurtes from - Grdl U |tht 8%4,8030 - GY¥%(1 9*¢,1 t Please lookoker an ote any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 /7vq_) C--4-20 20 &111 lubb Hosea Bilyeu Ralph Phillips Mike Robertson D Western Commissioner Presiding Commissioner Eastern Commissioner ,/4 flibilitimmk'/1 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street. Room 100 Ozark, Missouri, 65721 On August 24'h. 2020 at 9:25 a.m. MEETING MINUTES Attendee Name Title Statub Anived Adjourned Hosea Bilyeu Western Commissioner Present 9:25 a.m. 10:01 a.m. Ralph Phillips Presiding Commissioner Present 9:25 a.m. 10:01 a.m. Mike Robertson Eastern Commissioner Present 9:25 a.m. 10:01 a.m. Mad Hires Executive Administrative Assistant Present 9:25 a.m. 10:01 a.m. Attendees: Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan, County Clerk Kay Brown, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant Captain Floyd. Sheriff Brad Cole A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, August 24#1.2020 s published and Christian County Commission's regular session minutes dated August 20th, 2020. County Clerk Brown presented a financial for Know Ink (her previous sole source) with a quote for 30 additional poll pads with a quoted price of $29,700.00 (no additional shipping etc. fees). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity (total amount requested and recommended) for the newest applications, as well as a Christian County CRF Dashboard (Coronavirus Relief Fund} print off. The following applications were presented today: CCA-074 City of Nixa ($45,832.00), CCA-075 City of Nixa ($6,778.48), CCA-076 CC Sheriff's Office ($6,847.00), CCA-026 Spokane R-VII ($8,915.48 - 75/25% match w/ State), CCA-034 Nixa Public Schools ($11,707.07 - 75/25% match w/ State), SBR-013 Professional Acct. & Tax Services ($8,275.44), SBR-014 417 Restorations($3,636.18), and SBR-015 Dove Dental Group ($10,000.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-074. CCA-075, CCA-076, CCA-026 ($6,686.61), CCA-034 ($8,780.30), SBR-013 ($4,111.15), SBR-014 ($166.54), and SBR-015. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 1IPage . The Commission met with Resource Management Director Todd Wiesehan for approval of right of rvay conveyances. Director Wiesehan presented the following right of ways: 1377 Green Valley Rd. L,(Young. Roger. Clint & Ross}. 715 Goldenrod Rd. (Grant Family Living Trust), 951 Hedgpeth Rd. [Spitz, Ralph), 909 Briar Rd. at Glade Rd. (Gruetzmacher, Edward & M. Jean), Hidden Valley Rd. (Peebles, Mark & Tammy), 1109 W. Tracker Rd. (Petlitzer, Leeroy & Mary), 3390 Johns Ford Rd. (Easkins, Johnny & Robyn), and Bluestem Rd. (J. Thomas Auvil Living Trust & Peggy J. Auvil Living Trust). Presiding Commissioner Phillips entertained a motion to approve the right of way conveyances as presented. Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillilis, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for the Dynamic DNA Laboratories agreement. The presented agreement is for COVID-19 testing in the jail at a rate of $100.00 per test. The laboratory is located in Springfield, MO which gives a quick turnaround on test results. Purchasing Agent Raleigh added that this emergency procurement should be documented, as it is already approved through CARES funding. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented. Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:01 a.m. n /CAQ«t-» (4144 -»11 Date: 6-242 -2020 Date: Date: D C,17- 1428 n Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page D To: County Commission From: Executive Administrative Assistant Madi Hires e minutes fo. 6%*7'E 4 AS,1 Fo»- -f24,d£)2-- 9#400 Please IdeR over 441 note any changes/correcWns. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! Ii) A. 96 2-*- »g /¥) *1-u [w /*4 05,27. Uste C 2. Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner »15331 Zj Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On August 31st 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:20 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:20 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:20 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 10:20 a.m. Attendees: Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan. County Clerk Kay Brown, Human Resources Director Amber Bryant A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. August 33 st, 2020 as published, Christian County Commission's regular session minutes dated August 24:11,2020. Christian nFounty Commission's emergency session minutes dated August 24'11, and a financial presented by County Clerk Kay Brown for the State certifying the County's levies. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. 9:01 a.m. Presiding Commissioner Phillips entertained a motion to amend the consent agenda to include approval of Christian County Commission's closed session minutes dated August 20!h. 2020. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity (total amount requested and recommended) for the newest applications. The following applications were presented today: CCA-078 City of Ozark ($3,002.20), CCA-079 City of Ozark ($1,977.95), CCA-080 City of Ozark ($3,019.76}, CCA-081 CC Human Resources ($1,002.00) CCA-082 CC Human Resources ($266.28), CCA-083 CC COVID Task Force($1,459.20), CCA-084 CC Planning & Development ($846.05), CCA-085 Billings Fire Protection District ($153,499.54), CCA-086 City of Clever Police ($650,000.00), SBR-016 Excel Dental ($7,197.40), SBR-017 Rocco's' Pizza - Ozark($4,182.53), and SBR-018 Barnes Family Funeral Home ($783.03). 1 1IPage Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-078, CCA-079, CCA-080, CCA-081, CCA- 082, CCA-083, CCA-084, SBR-016 ($4,675.29), SBR-017, and SBR-018 ($725.28}. The listed applications und no eligible: CCA-085 and CCA-086. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 9:19 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by mean of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 10:20 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.3 (Personnel) and resume regular session by mean of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. he meeting was adjourned at 10:20 a.m. 1 /li' Mes/ST:--46..#-*- - Date: 17§/26 Zo Date: 09-03-2€20 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 11· D To: County Commission From: Executive Administrative Assistant Madi Hires Atta ('utes from k AP l0 U 0**im--4240» Please look over ild note Uny changes/corrections. Initial below to s rrow you've read the attached minutes. If no corrections are needed, please sign the document on the back page Thankyou! 0 4-3 -.zo (1P 9 li 1 1.°u) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 9.1SSou Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On September 3rd, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status An-Ned Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:05 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:05 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:05 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:05 a.m. Attendees: Purchasing Agent Krista Raleigh, EMA Director Phil Amtower A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. September 3rd, 2020 as published, Christian County Commission's regular session minutes dated August 31 0,2020 and Christian County Commission's closed session minutes per RSMo 610.021.3 (Personnel) dated August ls:. 2020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner ilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for cubicles. This is the second solicitation for this bid. Two bids were received from: Arnold's Office Furniture ($35,010.12) and Mosely's Office Supply ($52,779.00). No action was taken. **A bid was later received from Versa Products ($41,766.30). Despite the bid being late it was able to be opened due to the courier promising delivery time as September 2nd .2020 by 10:30 a.m. The bid was opened in front of witnesses Presiding Commissioner Phillips, Madi Hires, Linda Goddard and Krista Raleigh. The meeting was adjourned at 9:05 a.m. (124 0 Date: 9-9- 6*2(, Date: T 9/201.0 Date: 08 70-2.ege Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage ?J To: County Commission From: Executive Administrative Assistant Madi Hires Att hed are the Please look oler and note any changes/corrections. Initial belobv-to show you've read the attached minutes. If no corrections are needed, please sign the document on ihe back page. Thank you! 0 40 WiL, Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner - *ii...lifilj n Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On September 8!h. 2020 at 11:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 11:00 a.m. 11:13 a.m. Ralph Phillips Presiding Commissioner Present 11:00 a.m. 11:13 a.m. Mike Robertson Eastern Commissioner Present 11:00 a.m. 11:13 a.m. Madi Hires Executive Administrative Assistant Present 11:00 a.m. 11:13 a.m. Attendees: EMA Director Phil Amtower, Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles, Maintenance Supervisor Richard Teague A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's emergency agenda for today. September 801 2020 as published. There are no minutes or financials. Eastern Commissioner Robertson (-)0 moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with EMA Director Phil Amtower in regards to a contract with CoxHealth for COVID-19 specimen collection for the new testing facility. Purchasing Agent Raleigh presented the contract to the Commission. Director Amtower noted the contract would include CoxHealth providing PPE (personal protective equipment) for their personnel and a courier service that would pickup tests daily at 11:00 a.m. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the contract with CoxHealth for COVID-19 specimen collection as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The meeting was adjourned at 11:13 a.m. 4 A /Wt.L ,a€gze«. 3-,515e, A Date: 9 1 97*W Date: 09 -09 Date:(39 -tb-€52-0 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage 6 i 0 To: County Commission From: Executive Administrative Assistant Madi Hires ..5!f» 1* .8}PG,rrj deMi·;cy- Please look€9er and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 1 1 ,- flo 9/9/102,0 i Wt 43 4-9-Jo Hosea Bilyeu Ralph Phillips Mike RGbertson Western Commissioner Presiding Commissioner Eastern Commissioner CD Christian County Commission SCHEDULE FOR WEEK OF: September 7'h - September 11% 2020 Administrative and Department functions occur Monday through Friday, from 8:00 a.m. to 4:30 p.m., with the exception of observed holidays. This notice was posted at 2:00 p.m. on September 31 2020. There are no meetings scheduled for Monday. September 7th, 2020 Christian County Courthouse, Justice Center and Circuit Court are closed for Labor Day All items on the agenda include the opportunity for board consideration, discussion, and possible action. This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public, and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law (RSMo 610.020) C. Miaki * I Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On September 10'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:40 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:40 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:40 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:40 a.m. Attendees: Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles, Assessor Danny Gray, Prosecuting Attorney Amy Fite, Auditor Amy Dent, Recorder Kelly Hall, Resource Management Director Todd Wiesehan, Jacob Irwin with Hambey Construction, LLC A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. September 10'h. 020 as published, Christian County Commission's regular session minutes dated September 31 2020. Christian County Commission's emergency session minutes dated September 8»1.2020. and Certified Court Order No. 09-10-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for office remodel (Recorder's Office). One bid was received from Hambey Construction, LLC with a guaranteed not to exceed amount of $57,954.55. Recorder Hall will return at a later date for bid award. No action was taken. The Commission met with Assessor Danny Gray and Purchasing Agent Krista Raleigh for a bid opening of assessment list processing. Three bids were received; Divco Data ($27,254.00), Edward J. Rice ($26,083.19) and Input Technologies ($25,232.05). Assessor Gray will return at a later date for bid award. No action was taken. The Commission met with Prosecuting Attorney Amy Fite and Purchasing Agent Krista Raleigh for bid award for office cubicles. Prosecutor Fite recommended award to Arnold's Office Furniture as they were the least expensive and the delivery and setup can be completed by September 30th. Presiding Commissioner Phillips entertained a motion to award the bid for office cubicles for the Prosecutor's -pffice to Arnold's Office Furniture. Eastern Commissioner Robertson so moved. Western Commissioner 7£,Bilyeu seconded the motion. 1IPage Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act -ommittee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest »applications. The following applications were presented today: CCA-077 Nixa Fire Protection District ($19,591.00), CCA-087 CC Health Department ($49,585.40), CCA-088 CC Commission ($1,890.09), CCA-089 CC EMA ($1,993.56) CCA-090 CC Resource Management ($618.95), CCA-091 Nixa Fire Protection District ($12,337.88), CCA-092 CC Building Maintenance ($12,050.22), CCA-093 CC Commission, CCA-094 CC Human Resources ($334.00), CCA-095 Sparta R-III School District ($2,453.60}, SBR-019 Iguana Roja, LLC ($10,000.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-077, CCA-087, CCA-088, CCA-089, CCA- 090, CCA-091, CCA-092, CCA-094, and CCA-095. The listed applications found no eligible: CCA-093 and SBR-019. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The meeting was adjourned at 9:40 a.m. lit-f / 67 , , 'lk • Date: 9 1,1/3- Date: 039-51 ·2.ece Date: 12 -11 -x;.0 D 10 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 1, To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutes from Please look Ekt and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! /4 1 141 o# * -A-«· \ Hosea Bily@U Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 8 --IA. Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On September 17'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:24 a.m. Ralph Phillips Presiding Commissioner Present 9:00 a.m. 9:24 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:24 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:24 a.m. Attendees: Purchasing Agent Krista Raleigh, Auditor Amy Dent, County Clerk Kay Brown, Cody Hull, Stacy Breesawitz, Randy Guerin, Tom Humble, Sam Schaumann and John Stratman Via Phone: Presiding Commissioner Phillips Eastern Commissioner Robertson will be serving as Presiding for today's meeting. quorum was established. Eastern Commissioner Robertson entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. September 17'11 2020 as amended and a financial to re-establish a credit line with Fiocchi of America. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Sam Schaumann with the Christian County Soil & Water Conservation District in regards to a funding request. Mr. Schaumann gave brief board introductions for those who were present and handed out an informational packet regarding the district. The funding request is for $10,000.00; Mr. Schaumann noted that all local funding is used to benefit the citizens of Christian County. Local funding is generated by renting of no-till drills and donation from Christian County. The donation is used to maintain the no-till drills and supplement salaries. Eastern Commissioner Robertson entertained a motion to approve the funding request as presented. Presiding Commissioner Phillips so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: Nor-e. A 1IPage •.-- i The Commission met to review the COVID-19 Specimen Collection Agreement with Mercy. Presiding Commissioner Phillips noted that the agreement was identical to the one presented on September 80' with CoxHealth. It has been reviewed and approved by County Counselor John Housley. residing Commissioner Phillips moved to accept the contract with Mercy as presented. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:40 a.m. 0 i 1 4 A f NogIL t DaTe: 7-61-,41 Date: Date:09521- 203© 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires Stached are th*Kninutes from '2- \-1117 /3©*b Iruscnll i ceordY Please loot,er and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! -2,/ 1 /A Hosea Bily&'u Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner % 1 4 O Christian County Commission Notice is hereby given that the Christian County Commission met in emergency session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark. Missouri, 65721 On September 211 2020 at 10:34 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 10:34 a.m. 11:03 a.m. Ralph Phillips Presiding Commissioner Present 10:34 a.m. 11:03 a.m. Mike Robertson Eastern Commissioner Present 10:34 a.m. 11:03 a.m. Madi Hires Executive Administrative Assistant Present 10:34 a.m. 11:03 a.m. Attendees: Human Resources Director Amber Bryant A quorum was established. The Commission met with Human Resources Director Amber Bryant for a COVID-19 update. Presiding Commissioner Phillips noted that in response to the newest positive cases the Resource Management tipuilding has suspended the gathering of large groups. Over the last two weeks the County has been L,notified that four (4) employees have been diagnosed with the coronavirus (COVID-19). Director Bryant gave a brief synopsis of the process anytime an employee is symptomatic, unable to attend work due to illness or unable to attend work due to caring for a family member with COVID-19. She also reminded the Commission that the Pandemic Declaration/Policy is still in place and will continue until further notice. Discussion was held. No action was taken. The meeting was adjourned at 11:13 a.m. /)»16 . Date: 1 (zq 2 201 D Date: 09 2. 14-*W (003 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage Lf, t1 4 D To: County Commission From: Executive Administrative Assistant Madi Hires /» u heChe 32¢itR'B< 41jst. 30. 7[ease look oer and note any changes/correcTions. Cg Initial belov216 show you've read the attached minutes. If no corrections are needed. please sign the document on the back page Thank you! 0 4-34-20 f© 9)'MI·2.020 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 5. cO Christian County Commission Notice is hereby given that the.Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On September 21st, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status - Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:33 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:33 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:33 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:33 a.m. Attendees: Purchasing Agent Krista Raleigh, Auditor Amy Dent Maintenance Supervisor Richard Teague, Human Resources Director Amber Bryant, Chelsey Sullins, Sandy Liles, Highway Administrator Miranda Beadles, Assessor Danny Gray, Recorder Kelly Hall, Resource Management Director Todd Wiesehan, Trevor Croley & Michelle Brown with Croley Insurance, Bart Stead & My-Unh Smith with CoxHealth C)4 quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. September 21 St, 2020 as published, Christian County Commission's regular session minutes dates September 1 Oth. 2020. and Christian County Commission's regular session minutes dated September 17'h, 2020. A financial from Supervisor Richard Teague for an emergency repair on the hot water heaters in the jail (currently 3 out of 4 are down, the jail cannot adequately function without these units), Supervisor Teague stated he would have firm figures later in the day. Another financial from Purchasing Agent Krista Raleigh on behalf of the Prosecutor's Office; their award to Arnold's furniture for office cubicles did meet specifications of the bid thus it is being rejected and the next lowest bidder Versa Products is being awarded. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Trevor Croley & Michelle Brown with Croley Insurance, and Bart Stead & My- Unh Smith with CoxHealth for a group health review. My-Linh Smith presented the 2021 group health renewal with cost projections. Discussion was held. Croley Insurance will return at a later date to present any additional healthcare options prior to renewal. No action was taken. n 1IPage The Commission met with Purchasing Agent Krista Raleigh and Recorder Kelly Hall for award for office remodel. Hambey Construction was recommended for award. residing Commissioner Phillips entertained a motion to award Hambey Construction for the Recorder's office remode[. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Assessor Danny Gray for award of assessment list processing. Assessor Gray presented a bid sheet giving a price comparison of the vendors with explanation on his recommendation. Assessor Gray did not recommend award to the lowest bidder Input Technologies as they have not been making assessment lists for 5years and one of the listed references (Jefferson County Assessor) was contacted and has yet to do business with them. Changing vendors would also cause him to re-do all the templates needed for printing which is quite time consuming. Assessor Gray recommended award to Edward J. Rice. Presiding Commissioner entertained a motion to award Edward J. Rice for assessment list processing. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan, who is also the chairperson for the CARES Act Committee. Director Wiesehan presented a MOU (Memorandum of Understanding) between the State of Missouri (the State), Christian County (the County) and the Christian County Health Department (LPHA). The agreement states the responsibility of the County as such: "From the allocation of funds from the Coronavirus Relief Fund as created in the Coronavirus kid, Relief, and Economic Security (CARES) Act the County received from the State, the County shall give the LPHA a portion of those funds in an Aggregate amount comprised of $494.427.80 already requested by the LPHA and approved for disbursement by the County Commission, and $305,572.20 for yet to be determined expenditures deemed necessary by the LPHA, equaling $800,000.00 or 7.796 of the County's total distribution from the State." Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the MOU Agreement as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 10:23 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.2 (Real Estate) by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:33 a.m. 21Page 2 t 0 -1 2 /»r Date: 9- FT-0 Date: 9 64 60 10 Date: 09-L#-Zem- 6 n Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page S 0 To: County Commission From: Executive Administrative Assistant Madi Hires CAt 5Mre tl-fl 1.11 - M!**0 09--l330 -*qubw »Wal Please look o\/er and note any changes/corrections. Initial belok·16 show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner it. $ ...maam™El 4 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri. 65721 On September 24111.2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:09 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:09 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:09 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:09 a.m. Attendees: Purchasing Agent Krista Raleigh. Auditor Amy Dent. Human Resources Director Amber Bryant, Highway Administrator Miranda Beadles, Kathy Bray, Shawn Latimer, Jeyson Peters and Danielle Stewart with PCnet Via Phone: E911 Director Becky Bacon A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's agenda for today. September 24'11 2020 as published, Christian County Commission's regular session minutes dates September 21 St 2020. and Christian County Commission's closed session minutes per RSMo 610.021.2 (Real Estate) dated September 21 st. 2020, Christian County Commission's emergency session minutes dated September 21 1 2020 and Certified Court Order No. 09-24-2020-01. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met to discuss revising the 2020 Holiday Schedule. Presiding Commissioner Phillips stated that it is the unanimous decision by the Commission to include December 24:h on the 2020 Holiday Schedule. In light of the additional responsibilities our employees have taken on during this pandemic we feel it is in their best interest to add this day; giving them an additional day to rest and spend with family. Presiding Commissioner Phillips entertained a motion to revise the 2020 Holiday Schedule to include December 24'h. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 1IPage The Commission met with Purchasing Agent Krista Raleigh and Highway Administrator Miranda Beadles a bid opening for a commercial lawnmower for the highway department. 5 bids were received: WCT Farm & Lawn LLC ($8,599.00 for a 2020 Ferris with $1,200.00 trade in offer), The Family enter of Hanisonville ($8,599.00 for a 2020 Ferris with $900.00 trade in offer), Crown Power & Equipment ($9,999.00 for a 2020 Grasshopper with $500.00 trade in offer), Crown Power & Equipment Co. LLC ($8,599.00 for a 2020 Bush Hog HDC with $500.00 trade in offer),and Loftis Small Engine ($8,944.00 for a 2020 Ferris with $700.00 trade in offer). Administrator Beadles stated the bids will be reviewed and she will return at a later date for bid award. No action was taken. The Commission met with Purchasing Agent Kristel Raleigh and Highway Administrator Miranda Beadles a bid opening for surplus equipment for the highway department. The following items are included as surplus equipment: 2004 Ford Service Truck, 2015 Truck Bed, Hydraulic Hose Machine & Cabinet. 36" Backhoe Bucket, 300 Gallon Fuel Tanks, Stanley Rock Hammer, 2007 International Dump Truck, New Insta-Chains, Used (4) Insta-Chains, and (4) Plow Motors. The eight (8) received bids are from Bobby Harris, Hometown Heating & Cooling LLC, Billings Special Road District, J&J Plumbing & Heating, Barber Creek Landscape, Wholesale Car Company, Danny Thompson, Corey Mitchell, Kelby Boyd and Kole Kennemer. All received bids are noted in the Bid Tabulation. Administrator Beadles stated the bids will be reviewed and she will return at a later date for bid award. No action was taken. The Commission met with Shawn Latimer, Danielle Stewart and Jeyson Peters with Penet for an IT Review. Mr. Latimer presented a 2020 Progress Overview packet to the Commissioners and gave a rief description and accomplished projects for the year and the upcoming serve upgrade. Discussion was held. No action was taken. The Commission met with E911 Director Becky Bacon via phone to discuss approval for their office remodel. Director Bacon currently rents space in the Justice Center to house E911 and expressed a need for multiple upgrades to the space. She stated she they will be planning to build their own building in the future but would still like the space their currently house to be updated to accommodate their needs. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the remodel. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion'. Aye: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:09 a.m. 4«41 Date: 9/15-/Dolo Date: :2*r'/0, 03' '1.62.e Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page e /3 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutes from art u&cloq yanthw_ 34tl-\ L 6680. Please look oer and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 02 4101: DSO HoseW Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On September 28'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:32 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:32 a.m. Mike Robertson Eastern Commissioner Absent Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:32 a.m. Attendees: Purchasing Agent Krista Raleigh, Auditor Amy Dent, Human Resources Director Amber Bryant Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. September 2801, 2020 as published. there are no minutes or financials. Western Commissioner Bilyeu so moved. >residing Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a Missouri Highways & Transportation Commission Agreement. Administrator Beadles noted that this agreement would be between the Billings Special Road District (BSRD), Christian County and MODoT. The presented agreement if for five (5} rail road crossings within the BSRD and resides inside the County. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-096 CC Commission ($5,000.00}, CCA-097 CC Clerk ($2,464.48), CCA-098 CC Sheriff's Office ($12,000.00), CCA-100 Christian County Health Department($97,424.58) CCA-101 CC Commission($2,424.00), CCA-102 CC Commission {$15,921.00), CCA-103 CC Commission($1,594.00), CCA-104 CC Commission ($30,000.00), CCA-105 Billings R-IV School District ($10,787.67), CCA-106 City of Ozark($2,859.88), CCA-107 CC Human Resources ($668.00), CCA-108 CC Commission ($1,949.50}, SBR-020 Joseph Kofron , DDS, PC ($10,000.00), SBR-021 oggie Styles Grooming ($582.08) and SBR-022 Ozark Eye Clinic, LLC ($2,201.51). 1IPage Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-096, CCA-097, CCA-098, CCA-101, CO\- 102, CCA-Ola CCA-104, CCA-105, CCA-106, CCA-107, CCA-108, SBR-020, SBR-021 ($452.10) and SBR- 22 ($2,187.52). The listed applications suspended: CCA-100. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilyeu, Phillios. Nay: None. Absent: Robertson. Abstain: None. The Commission met with County Clerk Kay Brown for a grant award approval. Clerk Brown presented a grant from Center for Tech and Civic Life which will award $35,943.00. Per the grant these funds will be used :'exclusively for the public purpose of planning and operationalizing safe and secure election administration in Christian County in 2020". This will help the Clerk's office in recruiting, temporary staffing, absentee voting equipment etc. Presiding Commissioner Phillips entertained a motion to approve the grant award from Center for Tech and Civic Life for the County Clerk's office. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nay: None. Absent Robertson. Abstain: None. 9:40 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by mean of roll call. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Roll Call Vote -Ave: Bilveu, Phillips. Nav: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 10:32 a.m. Alll-,0 ff:bEAT 261[, . Date:9-3ts-*Ao Date: -9/aq/110 Date: 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner , Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires 1-\J Ddip , %400*€12- OPH 80». retned aire the [pinutes frnm MEse look ovjr and note any changes/correbtions. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! C) m.*D (7* 1-30-28;0 /P q Fli/2010 .REGOT- Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On October 11 2020 at 8:45 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:45 a.m. 10:19 a.m. Ralph Phillips Presiding Commissioner Present 8:45 a.m. 10:19 a.m. Mike Robertson Eastern Commissioner Present 8:45 a.m. 10:19 a.m. Madi Hires , Executive Administrative Assistant Present 8:45 a.m. 10:19 a.m. Attendees: Purchasing Agent Krista Raleigh. Auditor Amy Dent. Human Resources Director Amber Bryant, Highway Administrator Miranda Beadles, Collector Ted Nichols, Treasurer Karen Matthews, Assessor Danny Gray, County Clerk Kay Brown A quorum was established. Presiding Commissioner Phillips noted that one (1) item will be removed from today's agenda; Employee of the Quarter. This item has been rescheduled for Monday, F©ctober 91. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. October 1 St. 2020 as published. Christian County Commission's regular session minutes dated September 24'h, 2020, Christian County Commission's regular session minutes dated September 28#1,2020 and Christian County Commission's closed session minutes per RSMo 610.021.3 (Personnel). There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: Abstain: None. The Commission met for a COVID-19 update along as a proposed mask order. Presiding Commissioner Phillips noted that the new free County testing facility facilitated through EMA is see a 24% rate of positive cases, an increase from the previous week's 8% positive rate. Human Resources Director Bryant added that 7 County employees tested positive in the Month of September. Today's masking order will be asking those who enter County buildings to mask for the safety of themselves and employees. Discussion continued. Presiding Commissioner Phillips entertained a motion to approve the masking order as stated (Order No. 10-01-2020-01).·Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: Abstain: None. 0 1IPage The Commission met with Recorder Kelly Hall for her quarterly report. Recorder Hall presented her report. Discussion was held. No action was taken. he Commission met with County Clerk Kay Brown her quarterly report. Clerk Brown presented her report, noting how busy her office currently is as absentee voting for the Presidential Election started on September 22rd. Since September 22nd the Clerk's office has processed 2,344 absentee requests as well 569 absentee voters. Discussion continued. No action was taken. The Commission met via phone with Dr. Duitsman with MU Extension, for a monthly update. Dr. Duitsman presented her report. Discussion was held. No action was taken. The Commission met with Assessor Danny Gray for his quarterly report. Assessor Gray presented his verbal report. Discussion was held. No action was taken. The Commission met with Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for recommendation of award for a commercial lawnmower for the highway department. A bid tabulation was presented. Administrator Beadles recommended award to WCT Farm & Lawn as they were tied with the lowest bid but gave the highest trade in value for the current mower. Presiding Commissioner Phillips entertained a motion to award WCT Farm & Lawn for the commercial la,wnmower. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the ,-notion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: Abstain: None. The Commission met with Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for recommendation of award for surplus equipment from the highway department. A bid tabulation was presented. Discussion was held. Presiding Commissioner Phillips entertained a motion to award surplus equipment from the highway department was presented in the bid tabulation. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: Abstain: None. The Commission met with Human Resources Director Amber Bryant for a legal services contract. MeM our current provider does not offer the same legal services that MPR (Midwest Public Risk) previously did. Director Bryant contacted Attorney Matt Gist who is a Human Resources law specialist and inquired about providing this service to the County. The presented contract will be for his services rendered. Presiding Commissioner Phillips entertained a motion to approve the agreement as presented pending review by County Counselor John Housley. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: Abstain: None. 0 t 21Page .. 10:05 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 r-ilitigation) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Ukobertson seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: Abstain: None. The meeting was adjourned at 10:19 a.m. n /43Lw Date: I 0 - SK -3-02-0 Date: CD It 12.67.6 Date:,43·ce :2gzt 63 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page g To: County Commission From: Executive Administrative Assistant Madi Hires -71 MUACOLI 7024 / 0,- 6©90 Attached are the -5 wl fro Please look oyi&(and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 9% pe 'b liliA. 1*U € «L Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 4 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street. Room 100 Ozark, Missouri, 65721 On October 511%,2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:16 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:16 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:16 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:16 a.m. Attendees: Auditor Amy Dent. Human Resources Director Amber Bryant, Highway Administrator Miranda Beadles, Linda Goddard, Chelsey Sullins, Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Captain Ronnie Floyd, Michelle Floyd A quorum was established. Presiding Commissioner Phillips noted that one (1) item will be removed from today's agenda; Rezoning Hearings. residing Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. October 50\ 2020 as published. There are no minutes or financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: Abstain: None. The Commission met with Auditor Amy Dent for her monthly report. Auditor Dent presented her report. Discussion was held. No action was taken. The Commission met with Auditor Amy Dent for the 2020 Budget Amendments. The Auditor presented 7 amendments for the 2020 budget: 2020-1 Auditor's Office, 202-2 Prosecuting Attorney's Office, 2020-3 County Clerk's Office (establishment of a Corona Relief funds - Elections), 2020-4 Commission Office (Corona Relief funds), 2020-5 Commission Office (County Operations), 2020-6 County Clerk's Office (grant received), 2020-7 Recycle (OHRD grant received). Discussion was held. No action was taken. The Commission met with Highway Administrator Beadles for presentation of the 3rd quarter sales tax distributions. Discussion was held. No action was taken. 0 1IPage The Commission with EMA Director Phil Amtower for his quarterly report. Director Amtower presented his verbal report. Discussion was held. No action was taken. 01 The Commission=met with Maintenance Supervisor Richard Teague for his quarterly report. Mr. Teague presented his report. Discussion was held. No action was taken. The Commission met with Purchasing Agent Krista Raleigh for RFP(Request for Proposal) opening for managed IT Services. Five (5) RFPs were received: Datotel, Image Quest, LLC, Pitt Technology Group GFI Digital and PCnet. Ms. Raleigh will return in November for recommendation of award. No action was taken. The Commission met to announce employee of the 3rd quarter. Captain Ronnie Floyd was announced as the employee of the quarter for his continued dedication and leadership in the jail during the COVID-19 Pandemic. Because of his actions, the County preserved the health and safety of many of our employees and the inmate population The meeting was adjourned at 10:16 a.m. n 1 PALU te: /0 - Date: 15 } 3 j -1.8 U) Date: /0 -09,7 gL® Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission (D From: Executive Administrative Assistant Madi Hires *Th@iki are the mirlutes from Sh t 3(.r?-0 C W /Crcnt{A j U»er 'Ple(Ge look ovdrand note any changes/corrections. initial below 65'show vou've rec ]d the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! (D j - Hosea Bilyeu Ralph Phillips Mike Robertson ('- Western Commissioner Presiding Commissioner Eastern Commissioner inU:IlmiUM#Hz' 2 0 11-7/:1 "'ti:5k Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 On October 81*,2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Aniv'ed Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:05 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:05 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:05 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:05 a.m. Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Jennifer Hanc A quorum was established. Presiding Commissioner Phillips noted that one (1) item will be removed from today's agenda; Public Administrator's quarterly report. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which cluded Christian County Commission's agenda for today. October 801. 2020 as published. Christian County Commission's regular session minutes dated October 1 1 2020, Christian County Commission's closed session minutes per RSMo 610.021.1 (Litigation) dated October lSt. 2020. Christian County Commission's regular session minutes dated October 5'h, 2020. Certified Court Order No. 10-08-2020- 01,2020 Certified Levies from County Clerk Kay Brown, Final extended assessed valuation from County Clerk Kay Brown, and Purchasing Agent Krista Raleigh presenting a change of award for surplus highway equipment. The Billings Special Road District was unable to honor their winning bid so Barber Creek Landscape was contacted and will be purchasing the dump truck. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-099 CC Recorder's Office ($73,550.05); CCA- 109 Clever Police Department ($64,600.00); CCA-110 OACAC ($103,000.00); CCA-111 Least of These, LLC ($100,000.00); CCA-112 Highlandville Rural Fire Protection District ($9,999.90); CCA-113 CC Circuit Clerk ($1,205.46); CCA-114 CC Circuit Clerk ($3,120.00); CCA-115 City of Nixa ($33,387.08), CCA-116 City of Nixa ($28,794.64); CCA-117 CC EMA ($3,994.50); CCA-118 CC EMA ($52,250.00); CCA-119 CC Human Resources ($334.00); CCA-120 CC Auditor ($2,602.82); CCA-121 CC Health Department ®[$40,878.26); CCA-122 CC EMA ($249,858.40); SBR-023 NRoute Enterprises, LLC ($10,000.00); SBR-024 Custom Cage of Missouri ($10,000.00); and SBR-025 NRoute Enterprises, LLC ($10,000.00) 1IPage Presiding Commissioner Phillips entertained a motion to accept the recommendations by the r-Committee to find the listed applications approved: CCA-099 ($14,488.64), CCA-110, CCA-111, CCA- L.413. CCA-114, CCA-115. CCA-116, CCA-117, CCA-118. CCA-119, CCA-120. and CCA-122 The listed applications placed on hold: CCA-121 (as MOU has not been signed and returned). The listed applications not eligible: CCA-109, CCA-112, SBR-023, SBR-024, and SBR-025. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: Abstain: None. The Commission met with Highway Administrator Miranda Beadles concerning two documents with the USDA Forest Service. Administrator Beadles presented AVA104706 which terminates the easement described as Forest Road Number 171-Lookout Road/Center Road and AVA 2003 which creates a new easement for Forest Road Number 171-Lookout Road/Center Road with maintenance maintained by the Forest Service. Presiding Commissioner Phillips entertained a motion to approve AVA 104706 as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: Abstain: None. Presiding Commissioner Phillips entertained a motion to approve AVA 2003 as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: Abstain: None. 0-lhe Commission met with Jennifer Hancock from MU Extension to discuss national 4-H week. Ms. Lhancock requested the Commission to sign a proclamation to establish the week of October 4:h- October 10'h, 2020 National 4-H week throughout all of Christian County, Missouri. Presiding Commissioner Phillips entertained a motion to recognize Nation 4-H week as October 4th. 1011 by signing the proclamation as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillilis, Robertson. Nay: None. Absent: Abstain: None. The Commission met with Treasurer Karen Matthews for her quarterly report. Treasurer Matthews presented her report. Discussion was held. No action was taken. The Commission met with Human Resources Director Amber Bryant for her quarterly report. Director Bryant presented her report. Discussion was held. No action was taken. The meeting was adjourned at 10:05 a.m. IJA321k C .il.fl Date: /9 - ,A'&3- 5,021) Date: Date: L 6-/9· 2820 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page r,· To: County Commission From: Executive Administrative Assistant Madi Hires 11 judatu (dE*- Frh ,, 3680 4cl grejhe mir-ute, Please look ove'36fd note any changes/conections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 /14{i- li.- ilituu /1/7/ / '/ , s.,7-97.1.Z221649 -lae Hosea Bilyeu Ralph PMillips Mike Robertson (0-) Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Resource Management Building 1107 W. Jackson St. Ozark, Missouri, 65721 On October 15'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:43 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:43 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:43 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 11:43 a.m. Attendees: Resource Management Director Todd Wiesehan, Prosecuting Attorney Amy Fite, Highway Administrator Miranda Beadles, Phil Short, Dale Maisel, Clint Ellingsworth, Glen Maggard, Danny Garbee, Steve Childers, Chris Somers Via GoToMeeting: Jennis Davis, Dan Schortgen, Luke Davis and Rance Burger Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which cluded Christian County Commission's agenda for today. October 15'h, 2020 as amended. There are no minutes or financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent Abstain: None. The Commission met with Highway Administrator Miranda Beadles for the Sales Tax Distribution Program discussion. Ms. Beadles distributed a spreadsheet breaking down the options for the program moving forward. Option 1) leave the program as is; option 1 a) cap funding requests and adjust the points/award system; option 2) eligible application to include SRDs (special road districts) only, reduce total funding by half; option 3) eligible applicants must provide documented fund per lane mile, if the amount exceeds the agreed upon threshold, the applicant would not be eligible for program; option 4) dissolve program completely, any local agency could still through IGA (intergovernmental agreement). Discussion was held. Presiding Commissioner Phillips entertained a motion to select option two (2) with the caveat that $100,000.00 in an additional fund be available for other entities not included in option to apply through IGA (amounts subject to change based on sales tax revenue). Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nav: None. Absent: Abstain: None. The Commission met to review the 2020 budget amendments presented by Auditor Dent on October afth, 2020. The following amendments were presented: 2020-1 County Auditor ($6,976.63); 2020-2 rosecuting Attorney ($120,000.00); 2020-3 County Clerk ($60,768.65); 2020-4 Commission - Governing 1IPage 1 Body ($10,418,962.00); 2020-5 Commission - Governing Body ($8,000,000.00); 2020-6 County Clerk {$35,943.00); and 2020-7 Recycle ($27,042.00). /lresiding Commissioner Phillips entertained a motion to approve the 2020 budget amendments as Lfresented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillios, Robertson. Nay: None. Absent: Abstain: None. 9:52 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.1 (Litigation) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilveu, Phillios. Robertson. Nay: None. Absent: Abstain: None. 10:12 a.m. Presiding Commissioner Phillips entertained a motion to leave closed session per RSMo 610.021.1 (Litigation) by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: Abstain: None. 0:12 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilyeu, PhilliDs. Robertson. Nay: None. Absent Abstain: None. 11:42 a.m. Presiding Commissioner Phillips entertained a motion to leave closed session per RSMo 610.021.3 (Personnel) by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: Abstain: None. The meeting was adjourned at 11:43 a.m. (D 21Page a a ' f--U r 1 iv ro'r-f j- Date: /0 -26.34,-8 Date: 14 teko--2- O Date: CO -/9· 02«7/0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1 31Page 1 To: County Commission From: Executive Administrative Assistant Madi Hires Attgglnel gre 1 A minut13*be,0- 1 5¥011 AG'O - 11 1610UUL] J Please look over 29'zi note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! F 0 A AAR. i (Ui-l' 16)1411»u t /2/8·19·Z=Ze Hosea Bilyeu Ralph Phillips Mike Robertson (-) Western Commissioner Presiding Commissioner Eastern Commissioner . Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 On October 19'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Absent Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:09 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:09 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 11:09 a.m. Attendees: Resource Management Director Todd Wiesehan, Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles, Auditor Amy Dent, Human Resources Director Amber Bryant, Collector Nichols, Michelle Brown and Trevor Croley with Croley Insurance, Spencer Jones with GRE and Tim Mahoney with Bass Pro Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which cluded Christian County Commission's agenda for today, October 19th. 2020 as amended. a Uiinancial by Purchasing Agent Raleigh; Prosecutor Fite's bid for office cubicles was awarded to Arnold's furniture, they were unable to honor their bid, Versa Products was awarded next but after measuring came in over budget, Mosely's Office Furniture will not be awarded to complete the project. A secondary financial by Purchasing Agent Raleigh is to confirm the approval of the Commission credit card limit being raised to $20.000.00. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nay: None. Absent: Bilveu. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for her quarterly report. Administrator Beadles presented her report in the form of a power point presentation. At the end of the report Administrator Beadles showed a drone video from GRE (Great River Engineering) to show progress of the Riverside Bridge project. As of today, the grand opening of the bridge is scheduled for November 9'h. Discussion was held. No action was taken. The Commission met with Michelle Brown and Trevor Croley from Croley insurance for a renewal options discussion and presentation. Mr. Croley presented to the Commission the current renewal rates from CoxHealth for 2021 along with quotes from United Health Care and Anthem (Aetna, Cigna, Humana and Group Benefit Services declined to quote). The current CoxHealth plan shows a 14% rate increase and each page of the presented document shows different options to help [-ninimize the overall premium. Auditor Dent and Human Resources Director Bryant will review all the 1IPage 1 presented options and give recommendations to the Commission at a later date. No action was taken. n The Commission met with Collector Ted Nichols for his quarterly report. Collector Nichols presented his report verbally. Discussion was held. No action was taken. The Commission met with Collector Ted Nichols for a JCI (Johnson Controls, Inc) agreement. Collector Nichols did not have the agreement to present. This item will be rescheduled. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: SBR-026 Midwest CNC, LLC ($6,862.77) and SBR-028 Special Force Family Ministry ($10,000.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: SBR-026 ($1,582.06). The listed applications not eligible: SBR-028. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nav: None. Absent: Bilveu. Abstain: None. ..,The Commission met with Spencer Jones from GRE (Great River Engineering) and Tim Mahoney from ,-,Bass Pro for a Transportation Development District presentation and agreement discussion. Mr. Jones presented a power point with details of the possible agreement with an outline of projects to be completed by the partnership. Presiding Commissioner Phillips suggested no decision be made today as Western Commissioner Bilyeu could not be in attendance. No action was taken. The meeting was adjourned at 11:09 a.m. 69(07 Date: Dater (0/21)70-to Date: /A·7/-1.610 Hosea Bilyeu Ralph Phillips Mike Robertson 7 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires AThrkRTintr 101, £ 2/96 . Pldeselool< over 6114 note any changes/corrections. Initial below to bidv you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 -/WEUT 084 /6 k/u. U Mt -- Hosea Bilyeu Ralph Phillips Mike Robertson (03 Western Commissioner Presiding Commissioner Eastern Commissioner t> Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On October 22nd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Absent Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:14 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:14 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 10:14 a.m. Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Auditor Amy Dent, Human Resources Director Amber Bryant, Sheriff Brad Cole, Kathy Bray, EMA Director Phil Amtower, Rance Burger with the CC Headliner, John Armitage. Betty Braden, Keith Roller, Cynthia Brandt, Della Bell-Freeman, Rocky Valentine, Jacklyn Aldrich Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which Geincluded Christian County Commission's agenda for today, October 22ne 2020 as published, noting Ulhe location of today's meeting changing form the Commission Chambers to the Courtroom on the 2ncl floor to allow social distancing. Christian County Commission's regular session minutes dated October 19'h, 2020, Certified Court Order No. 10-22-2020-01 and the Annual Contribution Election for CERF (County Employees' Retirement Fund) which will remain in effect during 2021. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nay: None. Absent: Bilveu. Abstain: None. The Commission met with Sparta Superintendent Rocky Valentine regarding schools applying for CARES funds. Mr. Valentine thanked the Commission for the opportunity to speak with them and noted the goal for today's meeting was to advocate for the local schools who would like to collaborate and be able to utilize some of the CARES funds. The districts are tacking an underfunded challenge of making learning virtual, the technology, staffing expenses and curriculum comes at a high cost. Mr. Valentine stated, "The costs are exorbitant. The legislation requires us to do this." The CARES Committee responded to Mr. Valentine by noting school applications were not taken in the beginning due to giving precedent to those (government and business entities) who have not received any other funds. Sheriff Cole added, "We have what we feel is an obligation to take care of every person in this County, we have to have that money to be able to take care of the County first." Emergency Management Director Phil Amtower noted that schools cannot apply for CARES funds to make up for funding shortfalls, but they can apply for specific projects and expenses related to COVID-19. Being unable to cover shortfalls in government revenue to one of the biggest struggles the ARES Committee has when communicating how these funds can be distributed. 1IPage -G-7 -1 Eastern Commissioner Robertson stated schools would get the same fairness that government entities and private businesses get when applying for CARES funds but to keep in mind these funds are for the County. not just the schools. lo action was taken'. 10:03 a.m. The Commission met with Kathy Bray, the Chief Deputy Collector for a Johnson Controls (JCI) quotation concerning mailroom access for County employees. This addition will allow those with access to enter the Collector's office side door and use the mail machine without entering the Collector's office. No action was taken. The Commission met with Kathy Bray, the Chief Deputy Collector for office alterations. A quotation from Hambey Construction was presented, they will be installing a sink in the backroom of the Collector's office. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-123 CC EMA ($4,500.00); CCA-124 CC Cyommission ($83,197.88); CCA-126 CC Resource Management ($687.31); CCA-127 CC Commission ($54,549.44); CCA-128 CC Circuit Clerk ($4,467.17); CCA-129 CC Circuit Clerk ($7,404.36); CCA-130 CC EMA ($19,456.70); CCA-131 CC Sheriff ($537,801.77); SBR-029 Chesapeake Valley Water Co ($836.45) and SBR-031 KBN Apothecary, LLC ($4,002.08) and SBR-034 Children's Smile Center ($4,085.62}. Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-123, CCA-124, CCA-126, CCA-127, CCA- 128, CCA-129, CCA-130, CCA-131, SBR-029, SBR-031 ($3,931.15) and SBR-034 ($643.42). Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nav: None. Absent: Bilyeu. Abstain: None. 0 21Page 2-2.7 The Commission met with Resource Management Director Todd Wiesehan for right of way conveyances. The below grouping of row conveyances include the road name, grantor and road district: 'Neal Rd. (O'Neal) -BSRD(Billings Special Road District), Bluebell Rd. (Jones, Woodward & Harter) - BSRD, Springhill Rd.(Butler) - Cl. Woodtrail Dr.(Gilley] - SSSRD (South Sparta Special Road District), Shawnee Rd.(Coffer) - SSSRD, Mills Rd.(J&M Coffer Farms, LLC) - C2, Mt. Sinai Rd.(JD Crow Properties, LLC) - C2, 20:h St.{Lipes) - OSRD (Ozark Special Road District), Honeysuckle Rd.(Nelson) - C2, Forgey Rd. (Jolley & Barr) - (2, 2, St. (Thomas-Roach & Roach) - OSRD. Fremont Rd. & Longview Rd. (Estes Capital & Investments, LLC) - OSRD, N. Nicholas Rd. (Pamela Miller Trust) - C2. Forgey Rd. (Jolley) - C2, Carnation Rd. & Honeysuckle Rd. (Landwer) - C2, Oldfield Rd. (Hale, Huckaby, Sullinger & Hobbs) -Cl. County Line Rd. (Mooney Trust) - Cl, Goldenrod Rd. (Cafer) - SSRD, Dairy Rd. (Dye) - C2, Greene Rd. (Cole) - Cl, Andrews Rd. (Dotson) - Cl. Springhill Rd. (Tyler & Cox) -Cl, Loftis Rd. (Schilling) - Cl, Santa Fe Rd. (Strickland) - Cl Presiding Commissioner Phillips entertained a motion to accept right of way conveyances as presented. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilveu. Abstain: None. The meeting was adjourned at 10:14 a.m. n #ila- Date: Date: /0. 1 ' 2 Date: /626-202€) 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page A To: County Commission 63 From: Executive Administrative Assistant Madi Hires Attached are the minutedrom nn\€10(ut, Ulfol» 88« 8020 Please look ovenahd note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 . -71 n.cl) 24€ ./1,» Hosea Bilyeu / Alph Phillipft)' Mike Robertson (-) Western Commissioner Presiding Commissioner Eastern Commissioner .. 6417*7,4 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street. Room 100 Ozark, Missouri, 65721 On October 26th, 2020 at 9:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:55 a.m. 11:20 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 9:55 a.m. 11:20 a.m. Madi Hires Executive Administrative Assistant Present 9:55 a.m. 11:20 am. Attendees: Sheriff Brad Cole, Alicia Chaves, Captain Koch, Lieutenant LaRose, Captain Seiner, Treasurer Karen Matthews, Collector Ted Nichols, County Clerk Kay Brown, Trish Ramage, Spencer Jones, Tim Mahoney, Auditor Amy Dent, Highway Administrator Miranda Beadles, Steve Childers, Maintenance Director Richard Teague County Clerk Brown has designated Western Commissioner Bilyeu as Presiding for today's meeting. (0)\ quorum was established. Western Commissioner Bilyeu entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, October 26'h, 2020 as published, Christian County Commission's regular session minutes dated October 8111,2020. Christian County Commission's regular session minutes dated October 15th. 2020 and approval of surplus funds to be released for Mr. Panzetta concerning a property originally sold at the tax sale. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Sheriff Brad Cole for his quarterly report. Sheriff Cole presented reports for the operations division, patrol division and the jail. Discussion was held. No action was taken. The Commission met with Sheriff Brad Cole for destruction of records. Sheriff Cole presented a list of all documents to be destroyed in accordance with retention guidelines. No action was taken. The Commission met with Kathy Bray, the Chief Deputy Collector for office alterations. A quotation from Hambey Construction was presented, they will be installing a sink in the backroom of the Collector's office. No action was taken. n 1IPage The Commission met with Spencer Jones from GRE (Great River Engineering) and Tim Mahoney from Bass Pro for a Transportation Development District (TDD) presentation and agreement discussion. Mr. Jones presented a power point with details of the possible agreement with an outline of projects to e completed by the partnership. This is a secondary presentation as Western Commissioner Bilyeu was not in attendance on Thursday, October 19'h. The first task would be to repair McCracken bridge which currently has a sufficiency rating of only 26.5 (out of 100); with another inspection later this year by MODot its unsure what the future of McCracken bridge will be. Western Commissioner Bilyeu raised several questions including where the funding would be drawn from and how this would impact the County's road department as recent cuts had already been made to save toward bridge repairs. Highway Administrator Beadles replied that she was not sure exactly how this would impact the current bridge concerns. It would depend where the County intents to fund this project from. Recently funding was cut to hold back funding for bridges, the County has 35 to maintain; whatever the Commission decides she will work with what she has to make it work. Steve Childers the City Administrator for Ozark noted that he understood the decision the Commission is facing and had similar concerns. He also added that he would make a recommendation to the OTO (Ozark Transportation Organization) Board to commit STP funds towards the Green bridge project. Green Bridge was built in 1912 and is on the eastern side of the County, it carries Smyrna Rd. over Finley River east of Ozark. Another question asked would be the impact if Finley Farms did not open on schedule; Wonders of Wildlife set for many years without being open and that would greatly impact paying the bond. Tim Mahoney stated that the contractors working currently are working from finished plans and the management team responsible for the opening are very confident that it will open as scheduled in the spring of 2021. Steve Childers noted that the process to create this TDD would take quite some (ime. the first payment due on the bond would not be likely to be invoiced until the spring of 2022. Western Commissioner Bilyeu asked for additional time to take in all the provided information and meet with Auditor Dent and Administrator Beadles to get a clearer picture of how this partnership would affect the County. No action was taken. The meeting was adjourned at 11.20 a.m. COU. Date: /0- 8-5020 Date: Date10 216·2,02,3 n Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission (D From: Executive Administrative Assistant Madi Hires Attbe*crt,re:thdlminw¢es,from (fl. *SLith i &030 miNZ PI,0613ok ovqr c|rk note any changes/corrections. Initial below to bkdw you've read the attached minutes. If no corrections are needed, please sign the document on the back page Thank you! 0 fSEW-r ,4 Hosea Bilyeu Ralph Phillips Mike Robertson (-) Western Commissioner Presiding Commissioner Eastern Commissioner t ft-:-:th 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On October 291'. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:04 a.m. Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:04 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:04 a.m. Attendees: Paula Brumfield, EMA Director Phil Amtower Chief Deputy Clerk Paula Brumfield has designated Eastern Commissioner Robertson as Presiding for today's meeting. A quorum was established. Eastern Commissioner Robertson entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. October 29'h, 020 as published, Christian County Commission's regular session minutes dated October 220< 2020, and Christian County Commission's regular session minutes dated October 26th, 2020. There are no financials. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu. Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with EMA Director Phil Amtower to discuss and possibly approve Order No. 10- 29-2020-01, the FEMA approval plan. Director Amtower noted every ten (10) years a mitigation plan must be made, and every five (5) years has to be approved. Today he is asking the Commission to formally adopt participation in the program. Eastern Commissioner Robertson entertained a motion to approve the FEMA approval plan (Order No. 10-29-2020-01) as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. The meeting was adjourned at 9:04 a.m. A»-GL_ M ABSENT Date: 1,1- fal.51028 Date: Date: //-/2.6624, Hosea Bilyeu Ralph Phillips . Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 1IPage To: County Commission From: Executive Administrative Assistant Madi Hires Aticlekled are the mjeutes-from 'j nu,£04, (12*ger 8914< 3020 - Please look ekr and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! Hosea Bilye Ralph Phillips Mike Robertson (-) Western Commissioner Presiding Commissioner Eastern Commissioner ,/LJOF At,-7-4 01.-3, 9•C'OF ctk Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 5111,2020 at 8:05 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:05 a.m. 11:10 am. Ralph Phillips Presiding Commissioner Present 8:05 a.m. 11:10 a.m. Mike Robertson Eastern Commissioner Present 8:05 a.m. 11:10 a.m. Mad Hires Executive Administrative Assistant Present 8:05 a.m. 11:10 a.m. Attendees: Trevor Croley with Croley Insurance, Auditor Amy Dent, Andrea Sitzes, Maintenance Supervisor Richard Teague, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant, Chelsey Sullins, Highway Administrator Miranda Beadles, Ranee Burger with the CC Headliner, Amanda Saterlee, Spencer Jones, Tim Mahoney, Rick Gardner and Steve Childers A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. November 5th. 2020 as published. There are no minutes or financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Trevor Croley with Croley Insurance for a 2021 Insurance Selection. Human Resources Director Bryant and Auditor Dent have reviewed the presented plans and made a selection based on the County continuing to pay 100% of the base plan option, what the increase would be for employees with spouses or children on the plan and their out of pocket expenses with the proposed possible 14% increase. The recommendation is for Option 1 on page one of the presented document from Croley Insurance who would only give employees an approximate 7% increase to their premiums with a change to their deductibles( $3,000.00 to $3,500.00 for an individual) and max out of pocket expenses($4,000.00 to $5.000.00 for an individual). Presiding Commissioner Phillips entertained a motion. Eastern Commissioner Robertson so moved to adopt option 1 as the 2021 health insurance plan with the County still covering 100% of the base premium. Western Commissioner Bilyeu seconded the motion. Mr. Croley noted that the non-medical benefits under Unum remained the same aside from a small increase on dental. Human Resources Director Bryant noted it was a minimal increase and we would be staying with the same carrier. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. e 1IPage The Commission met with Resource Management Director Todd Wiesehan for his quarterly report. Director Wiesehan presented his report. Discussion was held. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson to discuss/act on the MOU sent to the Christian County Health Department. The Health Department communicated that they will not be signing the approved agreement, stating they would have higher expenditures than what the MOU mentions. The Committee communicated that the MOU would not limit future requests by the Health Department. Director Wiesehan presented an order which would rescind the original MOU sent to the Christian County Health Department. Order 1 1-05-2020-01 will be issued to the Health Department and 10 days following the date of the order the original MOU will be rescinded unless otherwise communicated from the Health Department. Presiding Commissioner Phillips entertained a motion to approve Order No. 11-05-2020-01. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-132 CC Resource Management ($1.752.00): CCA-133 CC EMA ($4,500.00);CCA-136 CC Human Resources ($2,004.00); CCA-137 CC Building *Aaintenance ($16,481.26); CCA-138 CC Building Maintenance ($16,301.60); CCA-139 CC Building Maintenance ($27,944.09); CCA-140 CC Commission ($3,967.00); CCA-142 Sparta School District ($734.10); SBR-036 B&B Theaters ($224,125.28); and SBR-037 Holland Development ($7,294.75] Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-132,CCA-133, CCA-136, CCA-137, CCA- 138, CCA-139 , CCA-140, CCA-142, SBR-036 ($10,000.00) and SBR-037($6,323.03). Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Andrea Sitzes with Show Me Christian County for discussion on the 2021 investment. Ms. Sitzes presented to the Commission the work that has been accomplished by SMCC and plans moving forward. Discussion was held. Presiding Commissioner Phillips entertained a motion. Western Commissioner moved to award Show Me Christian County $50,000.00 for the year 2021 and put an annual review in motion making a 3- year plan subject to change at any time. County Counselor Housley will be drafting a document to finalize this agreement. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips. Nav: Robertson. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to table the Sales Tax IGA until a later time. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The Commission met with Spencer Jones from Great River Engineering (GRE) to continue discussion of the TDD agreement. Highway Administrator Beadles presented 3 options; option 1: not participating in the TDD, option 2: participating and paying the requested amount, or option 3: paying a different mount, in full, and remaining a participant in the project. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve option 3 (Order No. 11-05-2020-02). Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, PhilliDs, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to take Sales Tax IGA off the table and continue discussion. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillitos, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Beadles to discuss the sales tax reserve IGA with OSRD (Ozark Special Road District). As the riverside bridge project is closing out the OSRD let all interested parties in the project know they could not fulfill their final payment as FEMA and SEMA funds had been delayed. The OSRD is seeking alternate options to fulfill their obligation, including a possible loan with Ozark Bank. Representatives from OSRD, Ozark Bank and County Counselor John Housley will appear Monday morning before the Commission to discuss the best option to ensure the construction contract is fulfilled. No action was taken. 10:48 a.m. residing Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 11:09 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The m*ting was adjourned at 11:10 a.m. , /44 / Date: //- 11·50,-de Dde·. 1 / /1110-b Date: / f 72 - '2080 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page 1 To: County Commission From: Executive Administrative Assistant Madi Hires Atkhed are the minutes from - 1 MUUA[.1 ; 1\WALe-2- 01\- £ *8€ . Please look ou6r and note any changes/corrections. Initial below to show you've read the attached minutes. If no correcHons are needed. please sign the document on ihe back page. Thank you! r. 0 424 V Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner - .. Mi Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 9'h. 2020 at 8:30 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:30 a.m. 3:48 p.m. Ralph Phillips Presiding Commissioner Present 8:30 a.m. 3:48 p.m. Mike Robertson Eastern Commissioner Present 8:30 a.m. 3:48 p.m. Madi Hires Executive Administrative Assistant Present 8:30 a.m. 3:48 p.m. Attendees: Human Resources Director Amber Bryant, Auditor Amy Dent, Highway Administrator Miranda Beadles, County Counselor John Housley, Chris Sommers, John Hedgpeth, Carl Yates and Patrick Platter A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. November 9!h. •4020 as published. There are no minutes or financials. Eastern Commissioner Robertson so moved. Ll'residing Commissioner Phillips seconded the motion. Ave: Bilveu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Counselor John Housley and Highway Administrator Beadles to discuss the Ozark Special Road District's (OSRD) indication that final funding for the Riverside Bridge cannot presently be made. As the County is responsible for the construction contract, they want to ensure funding is taken care of. The presented order {11-09-2020-01) details that the County authorizes issuance of funds by Ozark Bank to secure the final payment to the contractor on this project. The OSRD anticipates receipt of FEMA funds coming months to repay the note. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Order No. 1 1-09-2020-01 as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Roberbon seconded the motion. Ave: Bilyeu. PhilliDs, Robertson. Nav: None. Absent: None. Abstain: None. 8:40 a.m. The Commission will stand in recess until 1:00 p.m. 1:00 p.m. Presiding Commissioner Phillips noted the Commission will continue in recess until 2:00 p.m. 0 1IPage 2:00 p.m. residing Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote ' Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 3:48 p.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 3:48 p.m. 0 -r 64 2-- h- 11= Dde..t/42-°il) Dater //-/2-2620 Hosea Bilyeu Ralph Phillips Mike Robertson ( Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires *Ached are th1\941* 90,1 290 1 V lomq; Please looli,0ver and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 RLY#*ik. / Hosea Bilyeug Ralph Phillips Mike Robertson (03 Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 12'h, 2020 at 8:30 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:30 a.m. 10:09 a.m. Ralph Phillips Presiding Commissioner Present 8:30 a.m. 10:09 a.m. Mike Robertson Eastern Commissioner Present 8:30 a.m. 10:09 a.m. Mad Hires Executive Administrative Assistant Present 8:30 a.m. 10:09 a.m. Attendees: Human Resources Director Amber Bryant. Auditor Amy Dent. Highway Administrator Miranda Beadles, County Clerk Kay Brown, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, November 12th 2020 as amended, Christian County Commission's regular session minutes dated October 29'h, 2020. Christian County Commission's regular session minutes dated November 501.2020. Christian County L.Commission's regular session minutes dated November 901,2020, Christian County Commission's closed session minutes per RSMo 610.021.1 & 610.021.3 dated October 15#1,2020. Christian County Commission's closed session minutes per RSMo 610.021.3 dated November 5111,2020, Christian County Commission's closed session minutes per RSMo 610.021.3 dated November 9'h, 2020 and Certified Court Order No. 11-12-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent on Judge Johnson's behalf to present her 2020 budget adjustment. Auditor Dent noted that due to legal fees for guardian ad items which are required to be covered an adjustment in the budget needed to be made. Auditor Dent recommended moving the $15,000.00 from the juvenile workers line item. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2020 budget adjustment for Division I as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu. Phillips, Robertson. Nay: None. Absent None. Abstain: None. 0 1IPage The Commission met with Auditor Amy Dent for presentation of the 2021 budget. Auditor Dent noted increases due to Lagers, health insurance and statutory salary increased for all elected officials (due to assessed valuation of the County]. Discussion was held. The budget will remain in the chamber for ie next ten (10) days and thereafter budget hearings will begin. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-125 Christian County Library ($35,314.23); CCA-143 CC EMA ($549.15); CCA-144 Nixa Police Department ($49,000.00); CCA-145 Chadwick R-I School District ($48.354.90); CCA-148 Nixa Public Schools ($6,000.46); CCA-149 Nixa Public Schools ($5,576.43); CCA-150 Nixa Public Schools ($2,982.09); CCA- 151 Nixa Public Schools ($392.69); CCA- 152 Nixa Public Schools ($7,179.52); CCA-153 Nixa Public Schools ($36,509.80); CCA-154 Nixa Public Schools ($4,078.70); CCA-155 Nixa Public Schools ($55,000.00); CCA-156 Sparta R-Ill Schools ($31,177.74); CCA-157 CC Resource Management ($2,543.98); CCA-160 CC Sheriff's Office ($4.745.00); CCA-161 CC Sheriff's Office ($197,193.21); CCA-162 CC EMA ($45,250.00); and SBR-033 Element 11 ($1.200.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-125 ($3,339.93), CCA-143, CCA-145 ($28,497.87), CCA-148 ($4,500.35), CCA-149 ($4,182.32), CCA-150 ($2,236.57), CCA- 151 ($294.52), CCA-152 ($5,384.64), CCA-153 ($27,382.35), CCA-154 ($3,059.02), CCA-155 ($41,250.00), CCA-156 ($21,903.80), CCA-157, CCA-160, CCA-161, CCA-162, and SBR-033. The listed application not eligible: CA-144. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillips, Robertson. Nav: None. Absent: None. Abstain: None. Along with new CARES applications Director Wiesehan also presented a document showing the remaining balances by the program group as of today. Director Wiesehan asked, on behalf of the CARES Committee, for the Commission to adjust the program group allocation as shown on page two. Discussion was held. Presiding Commissioner Phillips entertained a motion to adjust the program group allocations as: re- allocate $1.5 million from General Reserve to Governmental COVID-19 Expenses; re-allocate $250,000.00 from Human Services to Governmental COVID-19 Expenses, and re-allocate $500,000.00 from Public Safety/Health Dept. to Governmental COVID-19 Expenses. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 0 21Page 9:34 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 Apersonnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner LRobertson seconded the motion. Roll Call Vote Ave: Bilyeu, Phillias, Robertson. Nay: None. Absent: None. Abstain: None. 10:09 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:09 a.m. Date: 11 -9 -202-0 1 Vil Date: //-4- 22222 Date·. / 1 //4 /2 010 Hosea Bilyeu Ralph Phillips Mike Robertson O Western Commissioner Presiding Commissioner Eastern Commissioner - 31Page r To: County Commission (3 From: Executive Administrative Assistant Madi Hires ·-317*AR,Te 1817)iR /04,20* . Please loo'Eyer and note any changes/corrections. Initial below To show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! (D f}P jAdv„ /44-__ " Hosea Bilyeu Ralph Phillips Mike Robertson -) Western Commissioner Presiding Commissioner Eastern Commissioner e i 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 16'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:57 a.m. 11:25 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:25 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:25 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 11:25 a.m. Attendees: Human Resources Director Amber Bryant, Auditor Amy Dent, County Clerk Kay Brown, Resource Management Director Todd Wiesehan, Sheriff Brad Cole. Alicia Chaves, Krista Raleigh, Collector Ted Nichols, Andrea Swope A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, November 16th, /09020 as amended. Christian County Commission's regular session minutes dated November 12:h, 2020 Lhnd Christian County Commission's closed session minutes per RSMo 610.021.3 dated November 12'h, 2020. There are no financials. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. The Commission met with Krista Raleigh the former Purchasing Agent for recommendation of managed IT services. Ms. Raleigh briefly reviewed the RFP (Request For Proposal) process the County went through, including the formation of an RFP Committee. The RFP was made available to vendors on September 2nd, the site visits were conducted September 22nd and 231 and from the six (6) vendors who participated, five (5) turned in proposals by the October 5th deadline. The RFP Committee ranked the vendors and accepted presentations by the top three (3). The top two (2) vendors were contacted for fee schedules and rates. The committee recommended to award PCnet with a one (1) year contract term with the option to renew for an additional three (3) years. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the recommendation by the RFP Committee and award PCnet for managed IT services pending final contract approval by Counselor Housley and Auditor Dent. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. n 1IPage he Commission met with Andrea Swope, the Executive Director of CC Links (Christian County developmentally disabled Board or Senate Bi1140 Board). Director Swope gave a brief update on the organization. Discussion was held. No action was taken. The Commission met to discuss the MAC (Missouri Association of Counties) delegates for the 2020 virtual meeting. Discussion was held. The Commission will confirm the delegates at their next meeting, Thursday, November19th, 2020. The Commission met with County Clerk Kay Brown for certification of the November 34.2020 General Election. Clerk Brown presented the election results showing a 75.42% turnout. Discussion was held. Eastern Commissioner Robertson moved to accept the certification of the November 3rd, 2020 General Election. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for a professional services contract with SMCOG (Southwest Missouri Council of Governments) which operates in association with Missouri State University. Christian County is a paying member of the organization which allows us access to these types of services. The presented contract is to facilitate a process which will result in ('n update the Christian County's Comprehensive Plan which was last done in 2009. The work for this project will begin next month and continue over the first six months of 2021. Presiding Commissioner Phillips entertained a motion to approve the professional services contract with SMCOG to update the Comprehensive Plan for the County. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 11:00 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 11:25 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.3 (personnel) by means of roll call. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. oll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The meeting was adjourned at 11:25 a.m. 0 n Date: 11-/9-20 Date: n /1 T /10 2.0 Date:/// 925020 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Arili&21 ar he mir'trites from 7 w ladlu i £Aovtmlogr Il.gh LD®2 P'*62 look *erpnd note any changes/corrections. Initial below fbdow you've read the attached minutes. If no corrections are needed, please sign the document on the back page Thankyou! ()061 Il )!9 6w I , Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 19'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:05 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:05 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:05 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:05 a.m. Attendees: County Clerk Kay Brown A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. November 19111 2020 as published, Christian County Commission's regular session minutes dated November 16th. 2020 and Christian County Commission's closed session minutes per RSMo 610.021.3 dated November 16#1, n020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown for confirmation of the 2020 MAC (Missouri Association of Counties) Delegates. Votes Received: 6 votes for Auditor Amy Dent 1 vote for Recorder Kelly Hall 1 vote for Circuit Clerk Barbie Stillings Presiding Commissioner Phillips and Auditor Dent will serve as MAC Board Delegates and Recorder Hall and Clerk Stillings will serve as additional voting delegates. No action was taken. The meeting was adjourned at 9:05 a.m. 7 1IPage 0 01 r (W- . 1 --i Date: , C hg--)8010 Date: //30 262-0 Date: //-23-30620 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minuteifrom anu,mao,4 , Kilv€Mb202_ 14111, molo Please look ovpr apd-Kote any changes/corrections. Initial below tokt·16w you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 3) /9ibk81,0 //4 / Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner t;!affLUit' mULpm Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On November 23rd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:26 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:26 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:26 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:26 a.m. Attendees: Circuit Clerk Barb Stillings. Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, November 23rd, 2020 as published, and Certified Court Order No. 11-23-2020-01. There are no minutes for approval. astern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Circuit Clerk Barb Stillings for office modification discussion and approval. Clerk Stillings is modifying office space to create an additional office space for a supervisor. The quote provided is from Hambey Construction. The project will be completed in early 2021 if approved. Presiding Commissioner Phillips entertained a motion to approve the office modification for the Circuit Clerk's Office as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-158 Christian County Health Department ($226,000.00); CCA-159 Least of These, Inc. (100,000.00); CCA-166 Christian County Health Department ($65,639.79); CCA-167 City of Ozark ($346,751.03); CCA-168 Nixa Police Department ($883,084.87); CCA-169 CC Highway Department ($276.92); CCA-171 CC Circuit Clerk ($3,213.67); CCA-172 CC EMA ($16,940.00); CCA-173 CC EMA ($8,082.20); CCA-175 CC Resource Management $1,337.00); CCA-176 Christian County Health Department ($1,336.00): CCA-177 Christian County klealth Department ($28,014.16); CCA-178 CC Resource Management ($3,279.72); CCA-179 CC 1IPage I Sheriff's Office ($817.50); CCA-180 CC EMA ($3,717.44); CCA-181 CC EMA ($1,940.00); CCA-182 CC Building Maintenance ($2,697.24); CCA-183 CC Building Maintenance ($49,411.24): SBR-032 LSP Ozark, Inc ($3,358.03); SBR-039 DDC Promotions ($833.61); and SBR-040 Ozark Caves & Caverns, LLC $2.808.36). Director Wiesehan noted that Competitive scoring for phase 11 applications would begin December 2nci; the cutoff for phase 11 applications will be Friday. November 27'h. The CARES Committee currently has $783,718.45 in Phase I reimbursement apps in process. Based on the current remaining CARES Funds the amount of $1,589,725.71 is allocated under the Governmental COVID-19 direct expenses, leavings $806,007.26 which is currently available to be awarded from the competitive scoring process. This figure assumes the CARES Committee will not receive any more Phase I applications prior to the December 2nd meeting Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-158, CCA-159, CCA-166 ($26,993.82), CCA- 167 ($291,062.87).CCA-168, CCA-169. CCA-171. CCA-172, CCA-173. CCA-175, CCA-176. CCA-177, CCA-178, CCA-179, CCA-180, CCA-181, CCA-182, CCA-183, SBR-032 ($649.25), SBR-039 ($773.36), and SBR-040 ($2,804.04). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 9:26 a.m. C 4 1 h * Date: 11-2.13- X010 Date: DkiDA) - Date: /7 - 36 -2628 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page •4 To: County Commission From: Executive Administrative Assistant Mad Hires 0 Attached are ,Unlbet 23-4 1.3520 Please look op,er and noterhythalnges/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl D /194 /1 C M £ »/ 1 415 119 / 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner tmEd!2112 UM Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 30'11.2020 at 9:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:55 a.m. 10:23 a.m. Ralph Phillips Presiding Commissioner Present 9:55 a.m. 10:23 a.m. Mike Robertson Eastern Commissioner Present 9:55 a.m. 10:23 a.m. Madi Hires Executive Administrative Assistant Present 9:55 a.m. 10:23 a.m. Attendees: Auditor Amy Dent, Lynn Morris, EMA Director Phil Amtower, Purchasing Agent Sarah Schafer, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. November 30'h, 2020 as published, Christian County Commission's regular session minutes dated November 19:11 2020. B-Christian County Commission's regular session minutes dated November 23rd, 2020, the appointment Lbf Jeanie Skibiski to the Christian County Health Department Board of Trustees, and a financial by EMA Director Phil Amtower for a sole source emergency purchase of a tent for the testing facility (the other was damaged in a round of storms) for approximately $23,000.00; which can be reimbursed by CARES funding. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: BID/eu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent for her 2021 budget hearing. Auditor Dent presented the 2021 budget for the Auditor's office (fund 101-210). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Auditor's 2021 budget (fund 101- 210) as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-100 Christian County Health Department ($97,424.58); CCA-121 Christian County Health Department ($40,878.26); CCA-174 Christian County Health Department ($22,589.50); CCA-184 CC Assessor ($4,990.50); CCA-185 Nixa Schools (75% match with state - $25,763.56); CCA-187 CC EMA ($597.54); CCA-188 CC Sheriff's Office ($1,632.48); CCA- 1IPage 189 City of Highlandville ($2,296.63); CCA-198 CC EMA ($23,001.07); CCA-199 City of Sparta ($2,550.00); CCA-201 Nixa Schools ($16,353.00); CCA-202 Nixa Schools ($53,928.31); CCA-204 City of Ozark ($5,816.62); CCA-207 City of Ozark ($1,505.20); CCA-208 City of Ozark ($3,135.09); CCA-209 City Of Ozark ($3,539.95); CCA-210 City of Ozark ($609.98); and CCA-213 City of Clever ($77,922.22). Director Wiesehan also noted that it has come to the CARES Committee's attention that numerous items for which the Christian County Health Department has requested reimbursements through CARES Relief Funds are not eligible. Specific expenditures are related to renovations of a property the Health Department has located at 303 E. Church St. As expenditures such as this are in direct conflict with the basic rules of administering these funds. Director Wiesehan presented a letter to be signed by the Commission and sent to the Health Department stating: any funds disbursed previously which fall under the classification of building renovations must be returned (CCA-069 in the amount of $1,623.97 & CCA-087 in the amount of $48,227.40); in lieu of returning these funds the County Auditor will be applying this amount to the unused balance of payroll reimbursements approved in CCA-037. Discussion was held. Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-100($35,144.76), CCA-121 ($4,356.76), CCA-174 ($12,520.38), CCA-184, CCA-185 ($19,322.67), CCA-187, CCA-188, CCA-189 ,CCA-198, CCA-199, CCA-201 ($12,264.75), CCA-202,CCA-204,CCA-207, CCA-208, CCA-209, CCA-210, and CCA-213 ($71,825.52). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu. Phillips, Robertson. Nay: None. Absent: None. Abstain: None. ('>he meeting was adjourned at 10:23 a.m. 94 Date: /2- 3-020 Date: G)3 Ao Date: /2' 03 ' '*20 Hosea Bilyeu Ralph Phillips Mike Robertson (0 Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Mad Hires 0 Attached a,6 thA mini itpr frnng L™10©bIONDQit &'1 1034) Please look over and nc any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank youl /4/4 33 bow Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 3rd. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:27 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:27 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:27 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:27 a.m. Attendees: Auditor Amy Dent, Lynn Monis, Purchasing Agent Sarah Schafer, Josh Bird, Treasurer Karen Matthews, Jay Chism, JJ Leek, Captain Floyd, Alicia Chaves Captain Koch, Collector Ted Nichols, Coroner Mandi Armitage, Assessor Danny Gray Via GoToMeeting: Dr. Duitsman with MU Extension A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the onsent agenda, which included Christian County Commission's agenda for today. December 3rd. 2020 as published, Christian County Commission's regular session minutes dated November 30#:,2020. and three (3) financials by Treasurer Matthews: a surplus redemption for Christopher See, unclaimed funds for various entities (the Christian County Health Department has given permission for the County to receive their funds and disburse),and discussion regarding notification of political subdivisions for sales and use tax changes. Presiding Commissioner Phillips noted the last financial item (sales and use tax notifications) will need to be discussed with County Counselor John Housley and discussed at a later time. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillilos, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Jay Chism, Dr. Duitsman and Josh Bird on behalf of MU Extension to discuss their 2021 budget. Mr. Chism handed out to the Commission a 2021 Budget Worksheet, 2021 Budget Narrative from Dr. Duitsman and a 2021 council budget. Dr. Duitsman thanked the Commission for the opportunity to discuss their upcoming budget and noted that the proposed budget by the Auditor may cause cuts to their office staff and 4-H program. Discussion was held, Presiding Commissioner Phillips noted no action would be taken today, a budget hearing would be scheduled to finalize the 2021 budget n -- 1IPage The Commission met with Auditor Amy Dent and Treasurer Karen Matthews for the Treasurer's 2021 budget hearing. Auditor Dent presented the 2021 budget for the Treasurer's office (fund 101-060). Discussion was held. residing Commissioner Phillips entertained a motion to approve the Treasurer's 2021 budget (fund 101-060) as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent and Assessor Danny Gray for the Assessor's 2021 budget hearing. Auditor Dent presented the 2021 budget for the Assessor's office (fund 241). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Assessor's 2021 budget (fund 241) as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent and Coroner's for the Coroner's 2021 budget hearing. Auditor Dent presented the 2021 budget for the Coroner's office (fund 101-160). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Coroner's 2021 budget (fund 101-160) as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. -Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Captain Floyd for a bid opening regarding inmate health services. Four (4) bids were received from: Advanced Correctional Healthcare Inc (current vendor), Turn Key Health Clinics, LLC, Quality Correctional Healthcare, and Heritage Health Solutions. All bids will be reviewed, and Captain Floyd will return at a later date for award. The Commission met with Caption Koch regarding renewals with NetWatch, our security camera system. Captain Koch presented three (3) quotes regarding renewing the service license agreement, integration of the camera system and agreement for emergency service calls. Presiding Commissioner Phillips entertained a motion to approve the renewal for the service license agreement for the camera system as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve the renewal integration of the camera system as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page Presiding Commissioner Phillips entertained a motion to approve the renewal for emergency service calls for the camera system as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. u*ve: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:27 a.m. 0 1/l C C Date: (4 f7/Zy/-0 Date: /2504'Zoze Date: /2- 7-,2 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires «flu.=d- tu@Aboll- Srol, 3030 Ati ehed-ar®-th minotee f o Please look ovfbnd note any changes/corrections. Initial below to\,Row you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! n /10 jililitua Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 1 2 U' Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 7:h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adiourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:30 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:30 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:30 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:30 a.m. Attendees: Auditor Amy Dent, Lynn Morris, Purchasing Agent Sarah Schafer, Alicia Chaves, Sheriff Brad Cole, Recorder Kelly Hall, Prosecutor Amy Fite, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, County Clerk Kay Brown A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. December Ph, f.4@020 as published. Christian County Commission's regular session minutes dated December 3rd, 2020, L-6nd the 2021 Holiday Schedule. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent for her monthly report. Discussion was held. No action was taken. The Commission met with County Clerk Kay Brown for a bid opening for public officials' bonds. One (1) bid was received from Teeple Insurance Agency. Clerk Brown recommended award to Teeple Insurance Agency. Presiding Commissioner Phillips entertained a motion to approve the recommendation by County Clerk Brown to award Teeple Insurance Agency for the public officials' bonds. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. n 1IPage The Commission met with Auditor Dent and Maintenance Supervisor Richard Teague for facilities management's (fundl 01-040) 2021 budget hearing. Supervisor Teague noted an increase in the budget was due to adding an additional employee that can be paid up to $15/hr. based on xperience and training. In addition, he is asking the Commission to approve an equipment purchase to maintain the newly purchased 40 acres. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for facilities management (fund 101-040). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent and County Clerk Kay Brown for the Clerk's 2021 budget hearing. Auditor Dent presented the 2021 budget for the Clerk's office (funds 101-200,101-030,285, 288 and 289). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Clerk's 2021 budget (funds 101- 200,101-030, 285,288 and 289) as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillilis, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for an MOU Agreement with the Greene County Sheriff's Office. This agreement allows the Sheriff Office the use of surplus vehicles between the two offices. The agreement was recommended by County Counselor John Housley. Presiding Commissioner Phillips entertained a motion to approve the MOU as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Amy Dent and Prosecutor Amy Fite for the Prosecutor's 2021 budget hearing. Auditor Dent presented the 2021 budget for the Prosecutor's office (funds 101,140, 250,260,265, and 268). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Prosecutor' s 2021 budget (funds 101,140, 250,260, 265, and 268) as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. The following applications were presented today: CCA-134 Spokane R-VII ($6,676.33); CCA-141 Sparta School District ($41,327.00); CCA-146 Nixa Police Department ($9,292.00); CCA-163 Spokane R- VII ($64,749.02); CCA-165 CC Sheriff's Office ($189,000.00); CCA-170 CC Circuit Clerk ($4,713.10); CCA-190 City of Nixa ($35.208.94); CCA-194 Ozark School District ($15,344.76); CCA-196 Ozark School istrict ($36,383.42); CCA-200 CC Building Maintenance ($77,500.00); CCA-203 City of Ozark ($453,247.50); CCA-205 City of Ozark ($29,097.60); CCA-206 City of Ozark ($1,188.75); CCA-212 City of 21Page Clever ($60,000.00); CCA-216 Sparta School District ($4,883.70); CCA-218 Sparta School District ($6,957.00); CCA-219 HR Advantage, LLC ($3,607.70); CCA-220 Sparta Police Department ($87,923.91) and CCA-222 CC Human Resources ($501.00). nks a result of the competitive scoring process applied to Phase Il applications, the following applications did not receive an average score high enough to reach the minimum threshold for funding: CCA-135 Christian County Health Department ($150,619.00); CCA-147 Nixa Police Department ($33,970.00); CCA-164 Nixa Schools ($674,628.70); CCA-186 Sparta School District ($124,000.00); CCA-191 Ozark School District ($22,049.11); CCA-192 Ozark School District ($652,293.00) CCA-193 Ozark School District ($6,541.27); CCA-195 Ozark School District ($16,859.27); CCA-211 Clever Police Department ($64,600.00); CCA-214 City of Ozark ($188,230.00); CCA-215 City of Ozark ($116,690.00); and CCA-217 Sparta School District ($8,000.00) Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-134, CCA-141, CCA-146, CCA-163, CCA- 165, CCA-170, CCA-190, CCA-194, CCA-196 ($27,288.51), CCA-200, CCA-203, CCA-205, CCA-206, CCA-212, CCA-216, CCA-218 ,CCA-220 and CCA-222. The listed application not eligible: CCA-219. The listed applications denied: CCA-135, CCA-147, CCA-164, CCA-186, CCA-191, CCA-192, CCA- 193, CCA-195, CCA-211, CCA-214, CCA-215, and CCA-217. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:30 a.m. n »aL Al Wate: / 7- j'0-261 Date: 11/10/20 10 Date: /1-/0'207.0 7) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission 0 From: Executive Administrative Assistant Madi Hires "ac&01 are th, t' 3Hcnmtiu3Wben--7Tr' i 603(D Please look over and¥'tote any changes/corrections. Initial below to showfou've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 / 11·I/1 &010 / W 6,6-9*V #*2.- Raloh F Mike Robertson Hosea Bilyeu , 'hillips 0 Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Resource Management Building 1106 W. Jackson Street Ozark, Missouri, 65721 On December 10!h. 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:11 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:11 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:11 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 11:11 a.m. Attendees: Auditor Amy Dent, Lynn Mon'is, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Human Resources Director Amber Bryant, Collector Ted Nichols, Sam Payne & Steve Childers with the City of Ozark, Darrell Mrotek Josh Bird Dr. Pam Duitsman via phone A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the *onsent agenda, which included Christian County Commission's agenda for today. December- 1 Oth, 2020 as amended, Christian County Commission's regular session minutes dated December 7111 2020, and Certified Court Order No. 12-10-2020-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent None. Abstain: None. The Commission met with Auditor Amy Dent for a reserve fund creation. Auditor Dent noted this new fund creation will be for capital funds, funded predominately by sales tax revenue, which was previously disbursed to the special road districts. Presiding Commissioner Phillips entertained a motion to create a new reserve fund for capital funds/improvements. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a warranty deed. This warranty deed will be between the City of Ozark and the County, discussion was held. Presiding Commissioner Phillips entertained a motion to approve the warranty deed between the County and the City as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. ye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage The Commission met with Auditor Dent and Highway Administrator Miranda Beadles for the County Highway Department's (funds 221, 222, 231,232 and 233) 2021 budget hearing. Discussion was held. pesiding Commissioner Phillips entertained a motion to approve the 2021 budget for the County -Highway Department including funds: 221, 222, 231, 232 and 233. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a bid opening for tires and tire repair. This is an annual contract that is no longer available for renewal. This bid covers all new tire purchases for the highway department as well as re-treads, new tubes or flats etc. Three (3) bids were received: Pomp's Tire Service, T&W Tire, and Goodyear Tire. Administrator Beadles will review the bids and return at a later date for award. The Commission met with Highway Administrator Miranda Beadles for a bid opening for heavy equipment. This is an annual contract that is no longer available for renewal. This bid includes equipment and labor to do work when the department is short staffed or needs additional help. Two (2) bids were received: Rob Mullenberg and Mrotek Construction. Administrator Beadles will review the bids and return at a later date for award. The Commission met with Sam Payne and Steve Childers with the City of Ozark for an update on the downtown revitalization project. The next phase of the project will involve the square and requires the City of Ozark to obtain a 20ft easement from the inside of the curb to finish the water and sewer anes being replaced/repaired. Mr. Childers noted that the weekend of the 19'h and 20* the square would be striped and one-way traffic would begin. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve moving forward with the easement as presented by the City of Ozark. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Dent for MU Extension's (fund 101-180) 2021 budget hearing. Auditor Dent made a presentation to the Commission regarding the suggested budget of $64,500.00 for 2021. Dr. Pam Duitsman noted Extension would be requesting $87,500.00 for the 2021 budget year. Discussion was held. Presiding Commissioner Phillips entertained a motion. Eastern Commissioner Robertson moved to accept Auditor Dent's proposal of $64,500.00 for MU Extension's 2021 budget. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nay: Bilyeu. Absent: None. Abstain: None. 21Page 4 T The Commission met with Auditor Dent and Collector Ted Nichols for the Collector's (funds101-070 and 275) 2021 budget hearing. Discussion was held. r-rresiding Commissioner Phillips entertained a motion to approve the 2021 budget for the Collector's -Office including funds: 101-070 and 275. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for right-of-way conveyances. Director Wiesehan presented two (2) right-of-way deeds, one for Fiocchi of America, Inc and the other for Nicholas Heights, Inc. Presiding Commissioner Phillips entertained a motion to approve the right-of-way conveyances as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Auditor Dent and Resource Management Director Todd Wiesehan for the Resource Management's (funds 101-200,101-230 and 280) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for Resource Management including funds: 101-200,101-230 and 280. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. (30:47 a.m, Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 11:11 a.m. Presiding Commissioner Phillips entertained a motion to leave closed session and resume regular session by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 11:11 a.m. n 31Page t 0 0 »4 bets·. 13)14 1.D.U) Date:/.2-/4-,2628 (D Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner -- 41Page To: County Commission From: Executive Administrative Assistant Madi Hires Aligghl¢¥9 the*Qutw from U,1 -„[ f , wagnogeD-Ki\4 \IRC* Please look *@0 dind note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! f, 191,> fli,14*,t_,\'6«52. Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Resource Management Building 1106 W. Jackson Street Ozark, Missouri, 65721 On December 14'h, 2020 at 9:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 9:25 a.m. 10:26 a.m. Ralph Phillips Presiding Commissioner Present 9:25 a.m. 10:26 a.m. Mike Robertson Eastern Commissioner Present 9:25 a.m. 10:26 a.m. Madi Hires Executive Administrative Assistant Present 9:25 a.m. 10:26 a.m. Attendees: Auditor Amy Dent, Lynn Morris, Maintenance Director Richard Teague, Resource Management Director Todd Wiesehan, Matt Shultz, Alicia Chaves, Captain Floyd, Sheriff Brad Cole A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, December 10111, 2020 as published, Christian County Commission's regular session minutes dated December 10'h, 2020, ,-,ind Christian County Commission's closed session minutes dated December 10#1,2020. Eastern Ltommissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan for approval and adoption of the revised USA Tier maps for the cities of Ozark and Nixa. Presiding Commissioner Phillips entertained a motion to adopt the amended overlap maps for the cities of Ozark and Nixa as presented (Order No. 12-14-2020-01 ). Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for a warranty deed. This warranty deed will be between the City of Ozark and the County, discussion was held. Presiding Commissioner Phillips entertained a motion to approve the warranty deed between the County and the City as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. n 1IPage The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications. he following applications were presented today: CCA-197 Ozark School District ($52,134.90); CCA- 223 CC Sheriff's Office {$195,756.30); CCA-224 Billings R-IV School District ($52,056.63); CCA-225 City of Nixa ($38,046.57); CCA-226 Nixa Fire District ($4,722.00); CCA-227 CC Sheriff's Office ($3,198.40); CCA- 228 CC EMA ($26,966.56); and CCA-229 CC EMA ($249,506.25) Director Wiesehan noted that application CCA-229 had a contract attached from Carahsoft, a software that will aid Emergency Management.in gathering citizen information for prioritization and scheduling for vaccinations and testing. Presiding Commissioner Phillips entertained a motion to approve the contract with Carahsoft as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-197{$48,430.00),CCA-223, CCA-224, CCA- 225 ($33,889.70), CCA-226, CCA-227, CCA-228, and CCA-229. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole and Captain Floyd for the inmate health services award. heriff Cole reviewed the four (4) bids received, noting that Quality Correctional Healthcare was disqualified as they did not submit the proper number of hours for nurses required by the bid request. He recommended award to TurnKey Health Clinics, LLC as they were approximately $65,000.00 lower and offered 32 hours of mental health care services (22 hours more than requested in the bid). Presiding Commissioner Phillips entertained a motion to accept the recommendation by Sheriff Cole to award TurnKey Health Clinics, LLC for inmate health services. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole for building modification discussion and approval. As the Sheriff's Office is limited on space in the Justice Center and additional space is needed for evidence supplies it was decided an area under a stairwell could be enclosed to create this needed space. Building Director Teague noted that the fire department approved this use of space. Presiding Commissioner Phillips entertained a motion to approve the modification of the building to gain needed space for the Sheriff's Office as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The Commission met with Auditor Dent and Sheriff Brad Cole for the Sheriff's (funds: 101-700,201,205, 08.210,212,& 215) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for the Sheriff's Office including funds: 101-700,201,205,208,210,212, & 215. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 10:26 a.m. aciD /W41-- Date: 11-17-.20 Date: 11)17 h. I z-6 Date: /2- 17-Zoze (3 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires 1 »*Spt» 1 411,30@a Attach,#21 PleaseleeR over and *te any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! A COK 10'flf, DZ,V Hosea Bilyeu Ralph Phillips Mike Robertson 19 Western Commissioner Presiding Commissioner Eastern Commissioner .©1:;:Eval Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On December 17'h, 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrwed Adjourned Hosea Bilyeu Western Commissioner Present 8:55 am. 9:35 a.m. Ratph Phillips Presiding Commissioner Present 8:55 a.m. 9:35 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:35 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:35 a.m. Attendees: Krista Raleigh, Highway Administrator Miranda Beadles, Lynn Moriii Auditor Amy Dent, Resource Management Director Todd Wiesehan, County Clerk Kay Brown, Paula Brumfield, Human Resources Director Amber Bryant A quorum was established. Presiding Commissioner Phillips noted one item would be removed from the agenda: Chief Juvenile Officer Barnes: 2021 Budget Discussion. Presiding Commissioner Phillips ntertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, December 17'h. 2020 as published, Christian County Commission's regular session minutes dated December 14'h, 2020. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Krista Raleigh for contract approval for managed IT services. The presented contract is a 1 -year contract with an option to renew for an additional three (3) 1-year periods. Presiding Commissioner Phillips entertained a motion to approve the contract with PCnet for managed IT services as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for presentation of the Christian County speed limit order. This is the first of three (3} presentations of this order. This order will simply set regulatory speed limits on County roads between 25-45 mph: changeable in increments of 5 mph. Discussion was held. No action was taken. 1IPage The Commission met with Highway Administrator Miranda Beadles for 4111 quarter sales tax distributions. Administrator Beadles presented the distributions. Discussion was held. ¤residing Commissioner Phillips entertained a motion to approve the 4111 quarter sales tax distributions as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Auditor Dent and Human Resources Director Bryant for Human Resources' (fund 101-240) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for Human Resources including fund: 101-240. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with County Clerk Kay Brown to discuss the 27'h pay period for 2020. All employees will be paid normally but elected officials' salaries are set by statute and the salary commission meeting. Based on what has been paid out, all elected officials will receive a check but only the presented amount to keep them within their annual salary. Discussion was held. No action was taken. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act fDommittee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest »]pplications. The following applications were presented today: CCA-230 Christian County Health Department ($35,204.58); CCA-231 CC EMA ($16,000.00); CCA--232 CC Circuit Clerk ($488.08); CCA-233 Union Hill Church of Christ Food Pantry ($4,099.73); CCA-234 CC EMA ($8,500.00); CCA-236 CC Human Resources Department ($17,230.16); CCA-237 CC Human Resources ($1,670.00); CCA-238 CC EMA ($970.00); CCA-239 Cd Commission ($40,539.95); and CCA-240 CC EMA ($3,200.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-230 ($793.98), CCA-231, CCA-232, CCA- 233, CCA-234, CCA-236, CCA-237, CCA-238, CCA-239 and CCA-240. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The meeting was adjourned at 9:35 a.m. 21Page n (D 7 64£ L Date: /2.-ah-30 v Date: *1-171 l . w Date: /24| ·2-02,0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission From: Executive Administrative Assistant Madi Hires Atta clae€l are.the minoks fro m, - h/£,2_ FFik, 905122 Pleate look over#Ind note ar ty changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thankyou! 1>-11,1 601.8 A-L 1 Hosea Bilyeu Ralphvl Mike Robertson R Western Commissioner Presiding Commissioner Eastern Commissioner iliti:''U Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri, 65721 On December 211 2020 at 9:15 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:15 a.m. 10:27 a.m. Ralph Phillips Presiding Commissioner Present 9:15 a.m. 10:27 a.m. Mike Robertson Eastern Commissioner Present 9:15 a.m. 10:27 a.m. Madi Hires Executive Administrative Assistant Present 9:15 a.m. 10:27 a.m. Attendees: Lynn Morris, Auditor Amy Dent, Chief Juvenile Officer Perry Barnes, Prosecutor Amy Fite, Human Resources Director Amber Bryant. Krista Raleigh. Sheriff Brad Cole. Captain Koch, Alicia Chaves, Shawn Latimer with PCnet, Highway Administrator Miranda Beadles A quorum was established. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, December 215t 020 as published and Christian County Commission's regular session minutes dated December 17'h, 020. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Auditor Dent for the Commission (funds 101-010,101-170,101-250/101-900, 255, 420,430, 450 & 455) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for the Commission including funds: 101-010,101-170,101-250/101-900,255,420,430,450 & 455. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 9:25 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.17 (Auditor Communications) by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. f, 1IPage 9:44 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session and resume regular session er RSMo 610.021.17 (Auditor Communications) by means of roll call. Eastern Commissioner viRobertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Chief Juvenile Officer Perry Barnes for a 2021 budget discussion. Chief Barnes discussed with the Commission that persons seventeen years of age, would now be included in the juvenile system in the upcoming year. This change could have an impact on his department as far as needing additional staff. Discussion was held. No action was taken. The Commission met with Prosecutor Amy Fite for the Prosecutor's annual report. Prosecutor Fite presented her report. Discussion was held. No action was taken. The Commission met with Highway Administrator Miranda Beadles for roadway sign renewals. Administrator Beadles recommended renewal with all three (3) vendors to include: Vulcan Signs, Newman Traffic Signs & MD Solutions. Presiding Commissioner Phillips entertained a motion to approve the renewal of roadway sings as recommended by Administrator Beadles. Eastern Commissioner Robertson so moved. Western ommissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commissioner met with Shawn Latimer with PCnet regarding IT Security Policies. This item is to be continued in closed session at a later date. No action was taken. The Commission met to announce the employee of the 4th quarter. Highway Administrator Beadles was selected at outstanding employee of the 401 quarter for her continued leadership and dedication to her employees in the road & bridge department and also for serving as the project manager on the riverside bridge project. No action was taken. The meeting was adjourned at 10:27a.m. 2[Page ..7 1 /tatk,m_ Date: i h /2/ Date: 0, ' 09--z3027 Hosea Bilyeu Ralph Phillips Mike Robertson 00. Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission n From: Executive Administrative Assistant Madi Hires (f#f?Ffje-:13ihfro-_ 4119- L Cx00. Please look,06r and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 f?Elf 1116 V-' u Hosea Bily€0 Ralph Phillips Mike Robertson L (-) Western Commissioner Presiding Commissioner Eastern Commissioner Clit Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark. Missouri. 65721 On December 28'h, 2020 at 9:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 9:25 a.m. 10:24 a.m. Ralph Phillips Presiding Commissioner Present 9:25 a.m. 10:24 a.m. Mike Robertson Eastern Commissioner Present 9:25 a.m. 10:24 a.m. Mad Hires Executive Administrative Assistant Absent Attendees: Treasurer Karen Matthews. Highway Administrator Miranda Beadles, Public Administrator Ken Davis. Auditor Amy Dent Recorder Kelly Hall, Resource Management Director Todd Wiesehan, Shawn Latimerwith PCnet, Captain Koch, Sheriff Brad Cole. Human Resources Director Amber Bryant, Kristen Tuohy A quorum was established. Presiding Commissioner Phillips noted that Service Awards would be gemoved from the agenda and scheduled at a later date. Presiding Commissioner Phillips ntertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today, December 28'h. 2020 as published, Certified Court Order No. 12-28- 2020-01 and an affidavit of ownership presented by Treasurer Matthews. There are no minutes. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for the bid award for tires and tire repairs. Administrator Beadles presented a bid tabulation and recommended award to T&W Tire and Pomp's Tire Service Inc. Presiding Commissioner Phillips entertained a motion to award T&W Tire and Pomp's Tire Service Inc for Highway tires & tire repairs for one year with an option to renew for an additional two - one-year periods. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for the bid award for heavy equipment. Administrator Beadles presented a bid tabulation and recommended award to Darrell Mrotek Construction and Rob Muillenburg. Presiding Commissioner Phillips entertained a motion to award Darrell Mrotek Construction and Rob Auillenburg for Highway heavy equipment for one year with an option to renew for an additional two 1IPage - one-year periods. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. ye: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Auditor Dent and Public Administrator Ken Davis for the Public Administrator's (fund 101-130) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for the Public Administrator's Office including fund: 101-130. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Resource Management Director Todd Wiesehan who is the CARES Act Committee Chairperson. Mr. Wiesehan presented a summary of requests by entity for the newest applications as well as fund distribution by entity. The following applications were presented today: CCA-241 CC Resource Management ($288.92); CCA-242 CC Auditor ($1,680.00); CCA-243 Sparta Police Department ($6,673.08); CCA-244 CC Treasurer ($1,307.20); CCA-245 Christian County Library ($2,705.04); CCA-246 CC EMA ($2,000.00) and CCA-247 CC EMA ($755.00). Presiding Commissioner Phillips entertained a motion to accept the recommendations by the Committee to find the listed applications approved: CCA-241, CCA-242, CCA-243, CCA-244, CCA- 245, CCA-246 and CCA-247. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. IAve: Bilveu, Phillips. Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with Auditor Dent and Recorder Kelly Hall for a 2020 budget amendment for the Recorder's Office. After presenting this amendment will need to sit for 10days prior to approval. Discussion was held. No action was taken. The Commission met with Auditor Dent and Recorder Kelly Hall for the Recorder's (funds 101-090.219, 271 & 272) 2021 budget hearing. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the 2021 budget for the Recorder's Office including fund: 101-090,219, 271 & 272. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 9:56 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.21 (Computer Security) by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote "-Vlve: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 21Page 0:24 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session and resume regular session per RSMo 610.021.21 (Computer Security) by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:24 a.m. 0 0 31Page f, fl ra V / ate: 1-11-14 Date: 1 [1 1 l Z./ Date: OP 00'303,1 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 41Page e To: County Commission (3 From: -@(ccutivc Administrative-Assistant Madi Hires-251*Z C/1'f'ln®.*102.- 34-,81(626 AttfAheq ar th e€minutes. from Ubfubelt 284. < 210@a Please look ler and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thankyou! '1 1 1,11·pi Hosea Bilyeu Ralph Phillips Western Commissioner Presiding Commissioner 1rtib>... 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark. Missouri. 65721 On December 311 2020 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status An·kved Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:29 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:29 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:29 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:29 a.m. Attendees: Highway Administrator Miranda Beadles, Human Resources Director Amber Bryant A quorum was established. Presiding Commissioner Phillips noted that today will be Eastern Commissioner Mike Robertson's last meeting and day serving the County, his service is appreciated, and he will be missed. Presiding Commissioner Phillips entertained a motion to approve the consent agenda, which included Christian County Commission's agenda for today. December 31 1 2020 as ,ublished. There are no minutes or financials. Eastern Commissioner Robertson so moved. Western L-Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for renewal of uniform services. Administrator Beadles recommended renewal with the current vendor Cintas for an additional year. Presiding Commissioner Phillips entertained a motion to renew uniform services with Cintas for an additional year. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for presentation of the Christian County speed limit order. This is the second of three (3) presentations of this order. This order will simply set regulatory speed limits on County roads between 25-45 mph: changeable in increments of 5 mph. Discussion was held. No action was taken. 1IPage The Commission met to appoint a TDD board member. The Commissioner entered into an agreement on November 50.2020 to be part of a TDD with Finley Farms, the Ozark Special Road District and the City of Ozark. Presiding Commissioner suggested the Presiding Commissioner or a designee of his hoosing to be on the board. Discussion was held. Presiding Commissioner Phillips entertained a motion to appoint the Presiding Commissioner or his designee to the Finley Farms TDD board. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met to discuss/approve an IGA with the City of Ozark. The IGA essentially allows the city the responsibility to upkeep the property where the former Riverside Inn stood. Highway Administrator Beadles noted that this agreement allows the City to use this property to apply for a grant. If the grant is not approved the IGA states, the agreement can be revised. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the IGA as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Philliwis, Robertson. Nay: None. Absent: None. Abstain: None. 9:16 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. oll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. 9:29 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session and resume regular session per RSMo 610.021.3 (Personnel) by means of roll call. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:29 a.m. 21Page f' f' kIt ,) P, Date: 1 - ]1 b..1.0.1 Date: / 4 Date: 0/- 08' 291 U Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page er To: County Commission From: Executive Administrative Assistant Madi Hires At.tg€hed.are the minutes fr m 1 MU»W, ©©pubm 351-£ SoRD . Please look ger and note any changes/con-ections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 / tv, -1 r Hosea Bilyeu Ralph Phillips Mike Robertsor 0 Western Commissioner Presiding Commissioner Eastern Commissioner