0 Christian County Commission 100 West Church St Room 10 0 Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, January 3, 2019 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ralph Phillips II. Call to Order Attendee Name . Title.-_-- . Status 1 . Arrived Ralph Phillips Presiding Commissioner Present 8:50 AM Mike Robertson Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Madi Hires Deputy Clerk Present 8:50 AM Krista Cronin Executive Assistant to the Commission Present 8:50 AM III. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Establishment of Quorum Attendees: Kevin Robertson Presiding Commissioner Phillips noted the presence of a quorum. Motion/Vote - 8:52 AM Christian County Commission Discussion - 01-3-19-1 Approval of Agenda Attendees: Kevin Roberston Presiding Commissioner Phillips entertained a motion to approve Christian County's regular session agenda for today, January 3rd, 2019. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 8:55 AM Christian County Commission Discussion - Ola-19-2 Approval of Minutes and Financials Attendees: Kevin Robertson, County Clerk Kay Brown Presiding Commissioner Phillips entertained a motion to approved regular session minutes dated December 20th, 2018. There were no financials. 0 1. 0 8:50 AM January Term Thursday, Januaty 3,2019 RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 9:00 AM Christian County Clerk Kay Brown Discussion - 01-3-19-3 Tabled Item - 2019 Budget - HAVA Fund Attendees: Kevin Robertson, County Clerk Kay Brown, Auditor Amy Dent, Deputy Auditor Rhonda Purvis Western Commissioner Bilyeu moved to take HAVA Fund offthe table and resume discussion. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 01-3-19-3 : Tabled Item - 2019 Budget - HAVA Fund Attendees: Kevin Robertson, County Clerk Kay Brown, Auditor Amy Dent, Deputy Auditor 0 Rhonda Purvis The Commission met with Kay Brown, Christian County Clerk to discuss her 2019 proposed HAVA fund. Presiding Commissioner Phillips entertained a motion to approve HAVA Fund 289 for 2019. RESULT: ADOPTED [UNAN]MOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 9:30 AM Christian County Clerk Kay Brown Discussion - Swearing-In of Christian County Eastern Commissioner Attendees: Kevin Robertson, County Clerk Kay Brown, Chief Deputy Clerk Norma Ryan, Human Resources Director Amber Bryant, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Road Supervisor Brent Young, Judge Laura Johnson, Cindy Childress, Circuit Clerk Barb Stillings, Sheriff Brad Cole, Alicia Monsanto, Captain Mark Deeds, Lieutenant Rocky Seiner, Assessor Danny Gray, Chief Juvenile Officer Perry Barnes, Jared Roderick, Linda Barger, Cheryl Mitchell, Rick Gardner, Andrea Sitzes, Will Reynolds, Karen McHaffie, Joe Valade, Trampus Tay[or, Ranee Burger with the Christian County Headliner, Thomas Leonard with Ky3 Christian County Clerk Kay 8rown swore in Mike Robertson as Christian County's newest Eastern Commissioner. 0 Motion/Vote - 9:49 AM Christian County Commission Discussion - Commission Staff Meeting 21Page el 6 0 January Term Thursday, January 3,2019 8:50 AM Attendees: Human Resources Director Amber Bryant, Resource Management Director Todd Wiesehan, Linda Barger, Andrea Sitzes, Ida Hutcheson The Commission met for a staff meeting. Discussion was held, no action was taken. IV. Adjournment The meeting was closed at 10:03 AM Presiding Commissioner Phillips adjourned the meeting. Ralph Phillips Presiding Commissioner, Ralph Phillips -1.:I 3 Hosea Bilyeu Western Commissioner, Hosea Bilyeu C 11444,ta_ Mike Robertson Eastern Commissioner, Michael Robertson 0 31Page Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com -Minutes - Monday, January 7, 2019 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ralph Phillips II. Call to Order Attendee Name -, . Title Status Arrived Ralph Phillips Presiding Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Mike Robertson Eastern Commissioner Present 8:52 AM Madi Hires Deputy Clerk Present 8:50 AM Ida Hutcheson Assistant to the Commission Present 8:50 AM III. Amended Agenda n Motion/Vote - 8:50 AM Christian County Commission Discussion - Establishment of Quorum No Attendees Presiding Commissioner Phillips noted the presence of a quorum. Motion/Vote - 8:52 AM Christian County Commission Discussion - 01-7-19-1 Approval of Agenda No Attendees Presiding Commissioner Phillips entertained a motion to approve Christian County Commission's regular session agenda for today, January 7th, 2019. RESULT: APPROVED [UNANIMOUS] MOVER: Mike Robertson, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 8:55 AM Christian County Commission Minutes & Financials Approval - 01-7-19-2 Approval of Minutes and Financials Attendees: Maintenance Supervisor Richard Teague Presiding Commissioner Phillips entertained a motion to approve Christian County Commission's regular session minutes dated December 27th, 2018 )uary Term Monday, January 7,2019 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Presiding Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 8:57 AM 01-7-19-2 : Approval of Minutes and Financials Attendees: Maintenance Supervisor Richard Teague Presiding Commissioner Phillips entertained a motion to approve Christian County Commission's regular session minutes dated December 31st, 2018. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 8:57 AM 01-7-19-2 : Approval of Minutes and Financials Attendees: Maintenance Supervisor Richard Teague Presiding Commissioner Phillips entertained a motion to approve Christian County Commission's regular session minutes dated January 3rd, 2019. RESULT: ADOPTED [UNANIMOUS] MOVER: Mike Robertson, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 9:00 AM Building and Maintenance Supervisor Richard Teague Discussion - 01-7-19-3 Bid Decision - Moving of County Offices Attendees: Building and Maintenance Supervisor Richard Teague The Commission met with presenter Richard Teague, Building and Maintenance Supervisor to discuss submitted bids on moving County offices once the Circuit Court building is completed. Presiding Commissioner Phillips entertained a motion to accept a bid from JOMO Moving based on Mr. Teague's recommendation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 9:15 AM Christian County Auditor Amy Dent 0 Discussion - 01-7-19-4 Monthly Report Attendees: Auditor Amy Dent, Deputy Auditor Rhonda Purvis The Commission met with presenter Amy Dent, Christian County Auditor to discuss her monthly report. Presiding Commissioner Phillips entertained a motion to let the record 21Page uary Term Monday, January 7, 2019 8:50 AM reflect that the Christian County Auditor did present to the Christian County Commission the Auditor's report for December 2018, along with financial activities. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Mike Robertson, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike Robertson Motion/Vote - 10:00 AM Resource Management Director Todd Wiesehan Discussion - 01-7-19-5 Rezoning Hearings Attendees: Resource Management Director Todd Wiesehan, Karen Coffer, Mike Coffer The Commission met with presenter Todd Wiesehan, Resource Management Director in regards to Case No. 2018-0325 (with attached Order No. 01-07-2019-01), the applicants being J&M Coffer Farms. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve Case No. 2018-0325 regarding a request for a zoning change of this property from A-1 Agricultural to R-1 Suburban Residence. RESULT: APPROVED [UNANIMOUS] MOVER: Mike Robertson, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu, Mike-Robertson IV. Adjournment The meeting was closed at 10:09 AM Attendees: Resource Management Director Todd Wiesehan, Karen Coffer, Mike Coffer Presiding Commissioner Phillips adjourned the meeting. Ralph Phillips Presiding Commissioner, Ralph Phillips Hosea Bilyeu Western Commissioner, Hosea Bilyeu C (44-(JC- Mike Robertson Eastern Commissioner, Michael Robertson 31Page C 0 1, Christian County Commission 100 West Church St, Room 10 0 Ozark, MO 65721 January Term http://ChristianCount,MOdqm.- Christian County Commission 100 West Church St, Room 100 Ozark, Missouri65721 Thursday, February 14, 2019 Convene: 8:50 a.m. Location: The Christian County January Term Historic Courthouse Posted at 8:05 a.m. on February 13, 2019 Notice is hereby given that the Christian County Commission will meet in regular session at 100 W. Church Street, Room 100, Ozark, MO 65721 on February 14, 2019. I. Convene 11. Agenda 8:50 a.m. Christian County Commission Re: Establishment of Quorum f' 8:52 a.rn. Christian County Commission Re: Approval of Agenda 8:55 a.m. Christian County Commission Re: Approval of Minutes and Financials 9:00 a.m. Highway Administrator Miranda Beadles Re: 2019 Sales Tax Distributions 9:30 a.m. Beth Schaller Re: MoDOT Update 10:00 a.m. Christian County Commission Re: Payroll Discussion 10:45 a.m. Emergency Management Director Phil Amtower Re: Hazard Mitigation Agreement III. Adjournment At! items on the agenda include the opportunity for board consideration, discussion, and possible action. This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public, and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law (RSMo 610.020) A 1, 414 6 1 L OF Ct!2:EIII Christian County Commission 100 West Church St, Room I00 Ozark, Missouri 65721 Thursday, February 14, 2019 Convene: 8:50 a.m. Location: The Christian County January Term Historic Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 10:50 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 10:50 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 10:50 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 10:50 a.m. 8:50 a.m. 0 Artendees: Highway Administrator Miranda Beadles, Ashley Hannah A quorum was established. 8:52 a.m. Attendees: Highway Administrator Miranda Beadles, Ashley Hannah Western Commissioner Bilyeu moved to approve the agenda for today, February 14, 2019 as published. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Highway Administrator Miranda Beadles, Ashley Hannah Eastern Commissioner Robertson moved to accept Christian County Commission's regular session minutes from February 11, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None 8:56 a.m. tendees: Highway Administrator Miranda Beadles, Ashley Hannah Western Commissioner Bilyeu moved to accept Christian County Commission's closed session minutes (per RSMo 610.021.3 regarding personnel) from January 28, 2019. Eastern Commissioner Robertson seconded the motion. .. t· e: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:57 a.m. Attendees: Highway Administrator Miranda Beadles, Ashley Hannah Eastern Commissioner Robertson moved to accept Christian County Commission's closed session minutes (per RSMo 610.021.3 regarding personnel) from February 11, 2019. Western Commissioner Bilyeu seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Highway Administrator Miranda Beadles, Ashley Hannah The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to the sales tax distributions for 2019. Ms. Beadles presented her report, and discussion was held. Eastern Commissioner Robertson moved to accept the Sales Tax Distributions for 2019 as presented by Highway Administrator Miranda Beadles. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:34 a.m. Lttendees: Highway Administrator Miranda Beadles, Ashley Hannah, Beth Schaller with MoDOT The Commission met with presenter Beth Schaller for a MoDOT update. Ms. Schaller presented a verbal report regarding current and future projects. Discussion was held. No action was taken. 10:07 a.m. Attendees: Clerk Kay Brown, Human Resources Director Amber Bryant, Rhonda Purvis, Treasurer Karen Matthews, Assessor Danny Gray, Ashley Hannah, Highway Administrator Miranda Beadles, Alicia Monsanto The Commission met for a discussion relating to payroll to address the correction of exempt employees not being payed for holidays during their 90-day probationary period (dating back three years). Discussion was held, and Western Commissioner Bilyeu moved to approve the paying of the three exempt employees effected for the holiday pay missed, and that the amount they are paid at will be the rate they were making at the time, and the funds will come from the department they were working in at that time. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:45 a.m. endees: Emergency Management Director Phil Amtower The Commission met with presenter Phil Amtower, Emergency Management Director, in regards to a hazard mitigation agreement. Mr. Amtower presented the agreement. Eastern Commissioner Robertson moved to approve and sign the hazard mitigation agreement as presented. Western Commissioner Bilyeu seconded the motion. e: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None 10:50 a.m. Attendees: Emergency Management Director Phil Amtower The meeting was adjourned. j>Ut_ Date: 43'2-·745-26 (C Date: 2.-2- f Za r 9 Date: 2-44-f 9 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu n 0 :eA Christian County Commission 100 West Church St, Room I00 Ozark, Missouri 65721 Monday, February 25,2019 Convene: 8:50 a.m. Location: The Christian County January Term Historic Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 11:56 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:56 a.m. Hosea Bityeu Western Commissioner Present 8:50 a.m. 11:56 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 11:56 a.m. 8:50 a.m. Qquorum was established. 8:52 a.m. Western Commissioner Bilyeu moved to approve Christian County Commission's agenda for today, February 25, 2019, as published. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Mike Sutton with DeWitt & Associates Presiding Commissioner Phillips noted the emergency session that was held on February 15, 2019, regarding paying of an employee. There are no minutes to address. Presiding Commissioner Phillips then entertained a motion to approve Certified Court Order 02-25-2019-01, which represents the February 2019 CART. Eastern Commissioner Robertson moved to approve. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. _Attendees: Mike Sutton and Rick McCassline with DeWitt & Associates, Michael Younglove with Paragon chitecture (via phone), Clerk of the Circuit Court Barb Stillings The Commission met to discuss obtaining sod for the Circuit Court Building. Mr. Sutton presented a proposal from A-1 Walls and Landscaping in the amount of $1,600.00, which includes labor, installation, and materials. Discussion was held, and Eastern Commissioner Robertson moved to approve said purchase. Western Commissioner Bilyeu seconded the motion. ye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 9:30 a.m. Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a Riverside Bridge right-of-way. Ms. Beadles presented two categories of letters. The first category was addressed to Mr. and Mrs. Genteman; and Mr. and Mrs. Martens. These letters were in reference to donations of temporary construction easements. The second category was in reference to a letter of condemnation addressed to Mr. Hawkins, which included a negotiator's report. Discussion was held, and Eastern Commissioner Robertson moved to approve and sign the two letters addressed to Mr. and Mrs. Genteman and to Mr. and Mrs. Martens regarding the Riverside Bridge project. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 9:41 a.m. Attendees: Highway Administrator Miranda Beadles Western Commissioner Bilyeu moved to approve and sign the letter addressed to Mr. Hawkins outlining the attempts made to contact him and the next steps outlined to acquire the right-of-way for the Riverside Bridge (oject. Eastern Commissioner Robertson seconded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 10:00 a.m. Attendees: Rhonda Purvis, Julia Maples, Alicia Monsanto, Sheriff Brad Cole, Captain Koch, Chantel McGinnis The Commission met with presenter Sheriff Cole regarding highway safety grants. Four were presented. They were a Hazardous Moving Violation Grant, a Youth Alcohol Grant, a DWI Enforcement Project Grant, and a grant to fund updating of mobile computers. Sheriff Cole requested the Commission grant him approval to submit these. He noted that no matching funds are required. Eastern Commissioner Robertson moved to approve the grant applications as presented by Sheriff Cole. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 10:15 a.m. The Commission entered into closed session per RSMo 610.021.19 (regarding security) by means of roll call vote. CD:48 a.m. Closed session was terminated by means of roll call vote, and the Christian County Commission is now in recess until 11:30 a.m. /6, 41:30 a.m, -The Commission entered into closed session per RSMo 610.021.3 (regarding personnel) by means of roll call vote. 11:56 a.m. Closed session was terminated by means of roll call vote, and the Christian County Commission now stands adjourned. no? L I . 8 Date: 2./2 t)20/9 Date: 2 /.27/ 1 99 Date: O '2 212 20/9 4 1 (Dstern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 2 + 0 ·u[AL Christian County Commission I00 West Church St, Room 100 Ozark, Missouri 65721 Thursday, February 28,2019 Convene: 8:50 a.m. Location: The Christian County January Term Historic Courthouse Attendee Name Title Status Arrived Del:)arted Ralph Phillips Presiding Commissioner Present 8:50 a.m. 9:19 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:24 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 11:24 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 11:24 a.m. 50 a.rn. ttendees: Adam Portrey with Admiral Express, Diane Stalder A quorum was established. 8:52 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder Eastern Commissioner Robertson moved to approve the agenda for today, February 28, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder Western Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from February 14, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 6 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder Eastern Commissioner Robertson moved to approve Christian County Commission's emergency session minutes from February 15, 2019. Western Commissioner Bilyeu seconded the motion. r e: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:57 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder Western Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from February 25, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:57 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder Eastern Commissioner Robertson moved to approve Christian County Commission's closed session minutes per RSMo 610.021.3 (regarding personnel) from February 25, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:58 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder stern Commissioner Robertson moved to approve Christian County Commission's closed session minutes per RSMo 610.021.19 (regarding security) from February 25, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phi//ips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Adam Portrey with Admiral Express, Diane Stalder The Commission met with presenter Krista Cronin regarding a bid opening for county-wide office supplies. Three bids were received. The first bid opened was from Office Essentials, the second bid opened was from Quill, and the third bid opened was from Admiral Express. Ms. Cronin will review the bids received and return to the Commission with recommendation for award at a later date. Eastern Commissioner Robertson moved to table the office supply bid item until the bids can be reviewed, and will await Ms. Cronin's recommendation. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:15 a.m. Attendees: Diane Stalder, Assessor Danny Gray e Commission met with presenter Danny Gray, Christian County Assessor, in regards to a bid opening for impact notices. Two bids were received. The first bid opened was from Edward J. Rice, and the second bid opened was from Divco Data. Assessor Gray will return at a later time with a recommendation for award. No action was taken. ] * 1 A30 a.m. ittendees: Auditor Amy Dent, Michele Walker, Diane Stalder, Rhonda Purvis, Treasurer Karen Matthews, Highway Administrator Miranda Beadles, Norma Ryan, Clerk Kay Brown The Commission met with presenter Amy Dent, Christian County Auditor, in regards to entering of new vendors. Auditor Dent pointed out that KPM (the County's outside auditor) has noted over the past several years the conflict of the process of vendor entry in the accounting system. Ms. Purvis has worked with KPM and those impacted to develop an acceptable process. Ms. Purvis presented a flow-chart of the process, as well as a "Conflict of Interest Disclosure Form". This vendor entry process which satisfies our outside auditor will take effect on March 1, 2019. No action was taken. 10:00 a.m. Attendees: Treasurer Karen Matthews, Assessor Danny Gray, Sandy Liles, Auditor Amy Dent, Diane Stalder, Recorder Kelly Hall, Clerk Kay Brown The Commission met with presenter Karen Matthews, Christian County Treasurer, in regards to online credit card processing through Central Bank for the Recorder and the Assessor. Discussion was held, and Eastern Commissioner Robertson moved to approve the recommendation of Treasurer Matthews and move forward with this approach to credit card processing online for the Recorder and the Assessor. e: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 10:30 a.m. Attendees: HR Director Amber Bryant, Alicia Monsanto, Highway Administrator Miranda Beadles, Diane Stalder The Commission met with presenter Amber Bryant, Human Resources Director, in regards to updated and new policies for the employee manual, and a review of future employee training. Ms. Bryant provided new policies regarding recruitment, qualification of employment, equal employment opportunity, employment eligibility, and hiring. She also presented revised policies regarding pre-employment drug testing and background checks, orientation and new hire paperwork, payroll- direct deposit, overtime/compensatory time, and anti- harassment/discrimination. Discussion was held, and Eastern Commissioner Robertson moved to approve the new and revised policies as presented by Human Resources Director Amber Bryant. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 11:15 a.m. Attendees: Clerk of the Circuit Court Barb Stillings, Diane Stalder, Michele Walker, Auditor Amy Dent e Commission met with presenter Barb Stillings, Clerk of the Circuit Court, in regards to judicial center lixtures. Clerk Stillings presented the Commission with a copy of RSMo 49.510.1, which states "It shall be the duty of the county to provide offices or space where the officers of the county may properly carry on and perform the duties and functions of their respective offices. Said county shall maintain, furnish, and equip said offices and provide them with the necessary stationary, supplies, equipment, appliances and furniture, all to be taken care of and paid out of the county treasury of said county at the time and in the manner that the 64 Aunty commission may direct." Auditor Dent noted that the items listed (totaling $15,733.14) are items that U courts have deemed necessary to function in the new Circuit Court Building, and said that because these items were not built into the consolidated court's budget (and because they are not truly budgeted in the building fund), that these items will be processed through Ms. Stillings' budget, and in December of 2019 unencumbered appropriation balances will be transferred in order to cover the amount of the deficit. Western Commissioner Bilyeu noted that it had been asked in 2018 whether or not new items would be needed in the new facility, and it was indicated to the Commission that no new items would be necessary. Ms. Walker pointed out that previously they had been utilizing the VFW (which provided furnishings), and that now they will still have to maintain a jury room in their current building (the Judicial Center), as well as the Circuit Court Building. Western Commissioner Bilyeu reminded Ms. Stillings of a previous discussion in which it was noted that new items would need to be planned for and budgeted out of the Circuit Court's 2019 budget. Eastern Commissioner Robertson noted that if approval of these expenditures was not mandatory, he would not do it, and said that he agrees with Western Commissioner Bilyeu in that these items should have been budgeted from the beginning. Discussion was held, and Eastern Commissioner Robertson moved to accept the recommendation concerning the need for judicial center fixtures that have been presented by Auditor Dent and Clerk Stillings. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 11:24 a.m. endees: Clerk of the Circuit Court Barb Stillings, Diane Stalder, Michele Walker, Auditor Amy Dent The meeting was adjourned. 0,4« ( h 411141 Date:01,-84 -20 1 9 Date: 3 4 9, 1 0t9 Date: 3 - 1- 11 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 1 1 Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, March 4,2019 Convene: 8:50 a.m. Location: The Christian County January Term Historic Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 11:05 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:05 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 11:05 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 11:05 a.m. 8:50 a.m. quorum was established. 8:52 a.m. Eastern Commissioner Robertson moved to approve the agenda for today, March 4, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.rn. Western Commissioner Bilyeu moved to approve the Commission's regular session minutes from February 28, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Auditor Amy Dent, Rhonda Purvis The Commission met with presenter Amy Dent, Christian County Auditor, for her February 2019 monthly report. Auditor Dent presented her report. Presiding Commissioner Phillips suggested that the budget for 2020 reflect a reduction in the Jury Expense fund under the Circuit Court. Presiding Commissioner Phillips then asked Auditor Dent if the $50,000.00 allotted from MPR for reimbursement to the Highway Department (d the Sheriff's Department could go to other places in need. Auditor Dent answered that the County can purchase what it needs and then seek reimbursement from MPR. Presiding Commissioner Phillips then inquired as to the budget for the Circuit Court Building. Auditor Dent answered that given all of the recent purchases, the budget is outside of the GMP, however, there are funds in the County's budget set aside to cover the additional expenses. There was then further discussion about the budget for the Circuit Court Building. Western Commissioner Bilyeu moved to approve the Auditor's monthly z ort for February of 2019 as presented. Eastern Commissioner Robertson seconded the motion. III Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:30 a.m. Attendees: Highway Administrator Miranda Beadles, Scott Crabtree with Blevins Asphalt, Richard Moris and Flint Wendlend with Journagan Construction The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a bid opening for county-wide road resurfacing, materials, and aggregate. The bids were opened in the following order for the specified items: 1. Huff Asphalt- chip and seal. 2. Donelson Construction - crack seal, microsurfacing, and fog seal. 3. Clever Stone - cold mix, all quarry materials. 4. Journagan - hot mix and haul rates for hot mix. 5. Journagan - quarry items for Reed Springs, Ozark, and McCracken quarries. 6. Blevins Asphalt - hot mix and haul rates for hot mix, cold mix, chip and seal, and fog seal. 7. Young Kerans Construction - cold mix. 8. Bailey Cluarries - quarry items, rock, and aggregate. hway Administrator Beadles will formulate a bid tab in order to compare prices, and will return to the Commission on Thursday, March 7, 2019 at 10:45 a.m. for an award recommendation. No action was taken. 11:00 a.m. Attendees: Emergency Management Director Phil Amtower The Commission met with presenter Phil Amtower, Emergency Management Director, in regards to a mutual aid agreement between Christian County and the City of Ozark for intergovernmental service and assistance. Eastern Commissioner Robertson moved to approve the agreement between Christian County and the City of Ozark as presented. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 11:05 a.m. Attendees: Emergency Management Director Phil Amtower The meeting was adjourned. O'422:1 Date: &*7'10/9 C 3-71094 Date: 03.67· 20/9 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu PS@-€9 i.Q k* Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, March 7, 2019 Convene: 8:50 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 11:34 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:34 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 11:34 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 11:34 a.m. 8:50 a.m. A quorum was established. 52 a.m. Attendees: Rance Burger with the Christian County Headliner Eastern Commissioner Robertson moved to approve Christian County Commission's agenda for today, March 7, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Rance Burger with the Christian County Headliner, Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite Eastern Commissioner Robertson moved to approve Christian County Commission's regular session minutes from March 4, 2019, with noted changes. Western Commissioner Bilyeu seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Rance Burger with the Christian County Headliner, Captain Koch, Mike Sutton with DeWitt & sociates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite, Circuit Clerk Barb Stillings The Commission met with presenters from DeWitt & Associates and Paragon Architecture in regards to a construction update. Mr. Younglove and Mr. Sutton gave a construction update. It was noted that the contingency funds for the new building have been used, save for the $77,000.00 set aside for renovation of the Justice Center. It was also noted that there is approximately $70,000.00 left in the overall budget after CenturyLink's charge, since the project is under budget. ere was then discussion in regards to a server needed in order to run the Circuit Court's electronic docket system. Mr. Younglove noted that it was brought to his attention in February that an additional server was required, and presented a quote from Infax in the amount of $5,663.00. Mr. Younglove recommended pulling funds from the General Building Fund in order to complete this project. Eastern Commissioner Robertson asked how the current docking system is functioning. Clerk Stillings answered that it is currently a paper system. Presiding Commissioner Phillips asked what the annual fee is to administer the electronic docket system. Clerk Stillings answered that it is $1,500.00 annually, however, after the first year is complete, she was considering asking PC Net if they could maintain it at a lower cost. Presiding Commissioner Phillips confirmed that the County would pay $5,663.00, plus an additional $1,500.00 annually in order to have a monitor that will show citizens which courtroom they need to be at. Presiding Commissioner Phillips entertained a motion to approve the installation of this equipment. Eastern Commissioner Robertson made the motion. Western Commissioner Bilyeu seconded the motion. The motion did not carry. Aye: Bilyeu. Nay: Phillips, Robertson. Absent: None. Abstain: None. 9:32 a.m. Attendees: Rance Burger with the Christian County Headliner, Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite, Circuit Clerk Barb Stillings re was further discussion in regards to the electronic docket system, and how the Circuit Court will now erate without it. Since there are already tv monitors installed, it was suggested that a power-point presentation be uploaded to a thumb drive and then scrolled on the tv monitors. Eastern Commissioner Robertson asked why this server expense wasn't in the original plans. Mr. Younglove answered that when this work was solicited, they relied on the vendor (in this case Audio Acoustics) to provide a complete installation. He said Audio Acoustics maintains that they run a complete system only back to the server (which they do not provide). Western Commissioner Bilyeu noted that he supports the decision of the Commission, and said the original system should function as it was designed to function. Western Commissioner Bilyeu added that the vendor awarded the project ought to have to complete the system as it was presented, because he would assume they would not want to be excluded from future consideration. Mr. Younglove then provided meeting notes from the February 27, 2019 Justice Center renovations meeting and gave an overview of the schedule. There was discussion about the moving of offices (Sheriff and Circuit Court) and the renovation. Eastern Commissioner Robertson suggested that the renovation could be completed at a lower price. Mr. Sutton agreed with Commissioner Robertson. Western Commissioner Bilyeu asked the presenters if they could provide a rough estimate (without incurring additional cost and without making additional work for the presenters) of noted changes in the renovation process to see if the changes would result in a cost savings. The presenters agreed to do so. Western Commissioner Bilyeu moved to table a decision on the renovations and await clarification from the presenters. Eastern Commissioner Robertson seconded the motion. e: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:12 a.m. 8ttendees: Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, osecutor Amy Fite, Circuit Clerk Barb Stillings Change Order 5 was presented (Document G701-2017). Eastern Commissioner Robertson moved to approve said document. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:19 a.m. Attendees: Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite, Circuit Clerk Barb Stillings Certificate of Substantial Completion (No. 001) was presented. Western Commissioner Bilyeu moved to approve said document. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:21 a.m. Attendees: Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite, Circuit Clerk Barb Stillings Pay Application 16 in the amount of $347,078.47 was presented. Western Commissioner Bilyeu moved to approve said document pending Auditor review. Eastern Commissioner Robertson seconded the motion. \4ye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:24 a.m. Attendees: Captain Koch, Mike Sutton with DeWitt & Associates, Mike Younglove with Paragon Architecture, Prosecutor Amy Fite, Circuit Clerk Barb Stillings Western Commissioner Bilyeu requested that the presenters compile a list of changes, the costs associated with said changes, and the departments that requested the changes during the course of this project. Mr. Younglove agreed to do so. Prosecutor Fite thanked everyone for their hard work. 10:45 a.m. Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a bid award for county-wide road resurfacing materials and aggregate. Ms. Beadles presented a bid tab that summarized all bids submitted, and recommended award to all bidders, including: Bailey Quarries, Blevins Asphalt Construction Company, Clever Stone Company, Donelson Construction Company, Huff Asphalt & Scaling, Leo Journagan, and Young/Kerans Construction. Eastern Commissioner Robertson moved to approve ie recommendation of Highway Administrator Beadles and to award all bidders. Western Commissioner -Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. . 11:00 a.m. ttendees: Highway Administrator Miranda Beadles, Clerk Kay Brown, Resource Management Director Todd f Niesehan The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to an order referencing the vacation of McMullen Bridge. Ms. Beadles noted that this bridge is located on private property, and the order presented today will officially remove the bridge from the State's registry. Discussion was held, and Eastern Commissioner Robertson moved to approve the order (03-07-2019-02) as presented by Highway Administrator Beadles, and give Resource Management Director Todd Wiesehan authority as Ex-Officio Commissioner of Christian County, MO the authority to sign the Quit Claim Deed. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 11:15 a.m. Attendees: Highway Administrator Miranda Beadles, Clerk Kay Brown, Treasurer Karen Matthews The Commission met to discuss the possibility of placing a use tax on the August 2019 ballot. Presiding Commissioner Phillips noted that lack of taxes from internet sales are putting a tremendous burden on the County's revenue stream. After speaking with Counselor Housley, Presiding Commissioner Phillips wanted to discuss this issue, particularly to strengthen revenues to use for roads. Clerk Brown noted that if the Commission decided to place this issue on the ballot they would incur a substantial cost, however, if they put this issue on either the August or November 2020 ballot, they are already paying for those elections. Western mmissioner Bilyeu suggested that this issue be placed on the November 2020 ballot. No action was taken. 11:34 a.m. Attendees: Highway Administrator Miranda Beadles, Clerk Kay Brown, Treasurer Karen Matthews The meeting was adjourned. I -R Date.. 0/-/4· Zon bate.· 3 hY/,0,1 Date 3-)4-A stern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu t 41 ViL/Mi./12,/12 Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, March 11, 2019 Convene: 9:50 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 9:50 a.m. 11:10 a.m. Mike Robertson Eastern Commissioner Present 9:50 a.m. 2:31 p.m. Hosea Bilyeu Western Commissioner Present 9:50 a.m. 2:31 p.m. Krista Cronin Executive Assistant Present 9:50 a.m. 2:31 p.m. 9:50 a.m. Attendees: Highway Administrator Miranda Beadles, Josh Bird, Chad Granger with Granger Dirtworks \-equorum was established. 9:52 a.m. Attendees: Highway Administrator Miranda Beadles, Josh Bird, Chad Granger with Granger Dirtworks Eastern Commissioner Robertson moved to approve the amended agenda for today, March 11, 2019. The agenda was amended to add the 11:00 a.m. HR Forms item. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:55 a.m. Attendees: Highway Administrator Miranda Beadles, Josh Bird, Chad Granger with Granger Dirtworks There are no minutes or financials to address. 10:00 a.m. Attendees: Highway Administrator Miranda Beadles, Josh Bird, Chad Granger with Granger Dirtworks e Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a bid opening for the Chadwick Road slope stability project. One bid was received, which was from Granger Dirtworks, in the amount of $181,640.00. Discussion was held, and Highway Administrator Beadles noted that she will review the bid and return Thursday, March 14, 2019 at 9:00 a.m. to recommend award. 10:30 a.m. ttendees: Building and Maintenance Supervisor Richard Teague, Pam Duitsman with MU Extension, Linda rger, Josh Bird The Commission met to discuss the details of drawing up a possible lease agreement between MU Extension and Christian County, as the MU Extension office had recently transitioned from a rented facility to a county- owned building. The lease agreement would outline the responsibilities of both parties. Discussion was held. Dr. Duitsman then gave the Commission the "Certificate of Membership and Officers" for informational purposes. No action was taken. 11:00 a.m. Attendees: Alicia Monsanto, Patricia Ramage, HR Director Amber Bryant, Treasurer Karen Matthews The Commission met with presenter Amber Bryant, Human Resources Director, in regards to HR forms. Ms. Bryant presented a Personnel Action Form along with an At-Will Agreement form, which has condensed four forms into one. Eastern Commissioner Robertson moved to approve both forms. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 11:06 a.m. tendees: Alicia Monsanto, Patricia Ramage, HR Director Amber Bryant, Treasurer Karen Matthews HR Director Bryant then presented a new hire checklist and a termination checklist for informational purposes. No action was taken. The Commission stood in recess until 2:30 p.m. 2:30 p.m. Eastern Commissioner Robertson noted that the Christian County Commission is now back in session. Judge Johnson was unable to attend today's meeting, and so Eastern Commissioner Robertson moved to table this item until March 18, 2019 at 11:00 a.m. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 2:31 p.m. The meeting was adjourned. 0'5#66tff_ P Date: 03-19· 20/ q Date: 31.- Date: 3- /+U/9 Dji Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Il Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, March 14, 2019 Convene: 8:50 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 10:50 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 10:50 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 10:50 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 10:50 a.m. 8:50 a.m. Attendees: Highway Administrator Miranda Beadles luorum was established. 8:52 a.m. Attendees: Highway Administrator Miranda Beadles Western Commissioner Bilyeu moved to approve Christian County Commission's agenda for today, March 14, 2019 as posted. The agenda was amended to add the 10:45 a.m. item. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Highway Administrator Miranda Beadles Eastern Commissioner Robertson moved to approve Certified Court Order 03-14-2019-01. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:56 a.m. Attendees: Highway Administrator Miranda Beadles festern Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from March 7, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 00 a.m. tendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a bid award for the Chadwick Road slope stability project. Ms. Beadles noted that one bid had been received, which was from Granger Dirtworks, and said it was a complete bid. She recommended award to Granger Dirtworks for said project in the amount of $181,640.00. Eastern Commissioner Robertson moved to accept said bid. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:15 a.m. Attendees: Rhonda Purvis Eastern Commissioner Robertson moved to remove this item from the table (County-wide office supplies). Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:16 a.m. Attendees: Rhonda Purvis Ple Commission met with presenter Krista Cronin, Commission Executive Assistant, in regards to a bid award for county-wide office supplies. Ms. Cronin presented her recommendation, which was to award to Quill. Ms. Cronin noted that Quill was the lowest bidder on the majority of items. Eastern Commissioner Robertson moved to approve the bid from Quill for county-wide office supplies. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:31 a.m. Attendees: Jennifer Schatzer with KPM Closed session per RSMo 610.021.17 (Auditor Communications) was entered into by means of roll call vote. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:44 a.m. Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. i:45 a.m. Attendees: Assessor Danny Gray The Commission met with presenter Danny Gray, Christian County Assessor, in regards to a bid award for change notices. Assessor Gray noted that two bids had been received, which were from Edward J. Rice and Divco Data. Assessor Gray recommended award to Divco Data, as they gave the lowest bid. Western t. '2mmissioner Bilyeu moved to approve the bid from Divco Data as stated by Assessor Gray. Eastern mmissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:50 a.m. Attendees: Assessor Danny Gray The meeting was adjourned. 44% AW 0 54 ate: 03. /9 -28)/ 9 Date: ·dz, ED, 1 Date: 3- 19- /9 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu t Ailia-L tmatel= 01101 Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, March 18, 2019 Convene: 9:05 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived. . Departed Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 9:05 a.m. 11:29 a.m. Hosea Bilyeu Westernl Commissioner Present 9:05 a.m. 11:29 a.m. Krista Cronin Executive Assistant Present 9:05 a.m. 11:29 a.m. 9:05 a.m. Attendees: Jacklyn Aldrich and Dana Comstock with Chadwick Public Schools luorum was established. )7 a.m. Attendees: Jacklyn Aldrich and Dana Comstock with Chadwick Public Schools Eastern Commissioner Robertson moved to approve Christian County Commission's regular session agenda for today, March 18, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 9:10 a.m. Attendees: Jacklyn Aldrich and Dana Comstock with Chadwick Public Schools, Rhonda Purvis There are no minutes or financials to address. 9:15 a.m. Attendees: Jacklyn Aldrich and Dana Comstock with Chadwick Public Schools, Rhonda Purvis The Commission met with presenters from Chadwick Public Schools in regards to a Chadwick flyer trail grant. Ms. Aldrich had previously presented the agreement to Presiding Commissioner Phillips, and he had asked at Ms. Aldrich make the other Commissioners aware of the agreement. Discussion was held, and Eastern -commissioner Robertson moved to authorize the Presiding Commissioner to sign the documentation needed to move forward with the grant. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 9:45 a.m. itendees: Collector Ted Nichols e Commission met with presenter Ted Nichols, Christian County Collector, in regards to a renewal of tax sale title search services. Mr. Nichols recommended renewal with Ozark Abstract and Title. Eastern Commissioner Robertson moved to approve the renewal of tax sale title search services to Ozark Abstract and Title for 2019. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 10:00 a.m. Attendees: Zach Schopp and Lynn Wiewel with UNUM, Trevor Croley and Michelle Brown with Croley Insurance, Patricia Ramage The Commission met with presenters from UNUM Insurance for an ancillary insurance update. Discussion was held. No action was taken. 11:00 a.m. Attendees: Presiding Judge Laura Johnson Eastern Commissioner Robertson moved to remove this item from the table (new criminal rules) and take it (-'. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 11:01 a.m. Attendees: Presiding Judge Laura Johnson The Commission met with presenter Judge Johnson regarding new criminal rules. Judge Johnson wanted the Commission to be aware of some new criminal rules from the Supreme Court that may take effect July 1, 2019 that would impact all counties. The new criminal rules are regarding indigent defendants, and would state that any indigent defendant cannot be required to pay for the cost of certain expenses, including GPS monitoring, drug testing, alcohol monitoring. These expenses would have to be paid for by the county. Judge Johnson also informed the Commissioners that along with these expenses, there may be another expense incurred by way of a new hire to perform the required risk assessments of each inmate. Discussion was held, and Judge Johnson agreed to assemble an estimate of the financial impact of the new criminal rules. 11:29 a.m. Attendees: Presiding Judge Laura Johnson Ffe meetigg was-a€ligurnefl. Absent Date: 00%-19.20 7 Date: Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 1 0 Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, March 21, 2019 Convene: 8:50 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 9:39 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 9:39 a.m. Hosea Bilyeu Western Commissioner Present 8:52 a.m. 9:39 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 9:39 a.m. 8:50 a.rn. A quorum was established. ()2 a.m. Eastern Commissioner Robertson moved to approve the agenda for today, March 21, 2019, as published. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. 8:55 a.m. Eastern Commissioner Robertson moved to approve Certified Court Order 03-21-2019-01, which represents the March CART fund. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:57 a.m. Eastern Commissioner Robertson moved to approve Christian County Commission's regular session minutes from March 11, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:57 a.m. Eastern Commissioner Robertson moved to approve Christian County Commission's regular session minutes m March 14, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 1, / 58 a.m. .stern Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from March 18, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: None. Abstain: Phillips. 8:59 a.m. Eastern Commissioner Robertson moved to approve Christian County Commission's closed session minutes per RSMo 610.021.17 (Auditor Communications) from March 14, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. The Commission met in regards to a reappointment of Kyle Estes to the Board of Equalization. Discussion was held, and Western Commissioner Bilyeu moved to approve the reappointment of Kyle Estes to the Board of Equalization, term expiring March 21, 2021. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:15 a.m. ,imendees: Highway Administrator Miranda Beadles The Commission met for a discussion regarding the ribbon-cutting ceremony planned for the Circuit Court Building on March 29, 2019. The itinerary was discussed. No action was taken. 9:39 a.m. Attendees: Highway Administrator Miranda Beadles The meeting was adjourned. /4_l« C Date: 03 05.20/9 Date: 8-15-· 2D,9 Date: 3-.123 f9 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu -mnize'll' -,31 ..4120,0- Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, March 25, 2019 Convene: 9:50 a.m. Location: The Christian County Historic January Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 9:50 a.m. 10:04 a.m. Mike Robertson Eastern Commissioner Present 9:50 a.m. 10:04 a.m. Hosea Bilyeu Western Commissioner Present 9:50 a.m. 10:04 a.m. Krista Cronin Executive Assistant Present 9:50 a.m. 10:04 a.m. 9:50 a.m. Attendees: Highway Administrator Miranda Beadles quorum was established. 32 a.m. Attendees: Highway Administrator Miranda Beadles Eastern Commissioner Robertson moved to approve the agenda for today, March 27, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:55 a.rn. Attendees: Highway Administrator Miranda Beadles Western Commissioner Bilyeu moved to approve the Commission's regular session minutes from March 21, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to approve. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:00 a.m. Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to oDOT bids for dump trucks for Cl and C2. Ms. Beadles noted that these are budgeted items. Two bids were presented. The first was from Midway Western Star, Inc. in the amount of $132,871.00 for Cl, which includes a trade-in. The second was from Midway Western Star, Inc. in the amount of $122,651.00 for C2, which .. 0 1hcludes a trade-in. Eastern Commissioner Robertson moved to approve the bids as presented for dump trucks for Cl and C2. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:04 a.m. Attendees: Highway Administrator Miranda Beadles The meeting was adjourned. n AX 4*144,11 _ f Ttll« J -9, C Date: 03 99 -20 19 Date: 3 /2-9/zo /9 Date: 3-2-1- 19 U Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Friday, March 29, 2019 Convene: 8:50 a.m. Location: The Christian County Historic April Tenn Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 10:13 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 10:13 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 10:13 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 10:13 a.m. 8:50 a.m. Attendees: Mike Sutton and Rick McCasline with DeWitt & Associates quorum was established. 32 a.m. Attendees: Mike Sutton and Rick McCasline with DeWitt & Associates Eastern Commissioner Robertson moved to approve the agenda for today, March 29, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Mike Sutton and Rick McCasline with DeWitt & Associates, Michael Younglove with Paragon Architecture, Chantel McGinnis, Auditor Amy Dent, Sheriff Brad Cole, Captain Koch Western Commissioner Bilyeu moved to approve Christian County Commission's minutes from March 25, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Mike Sutton and Rick McCasline with DeWitt & Associates, Michael Younglove with Paragon .Architecture, Chantel McGinnis, Auditor Amy Dent, Sheriff Brad Cole, Captain Koch, Building and Maintenance pervisor Richard Teague The Commission met with presenters from Paragon Architecture and DeWitt & Associates in regards to Justice Center renovations. Mr. Younglove reviewed the total project costs, and Mr. Sutton reviewed the construction contingency. Mr. Younglove then presented schematics for the Commission to review. Sheriff Cole indicated that he could allocate some funds (depending on the cost) to help enclose some walls for office -snce. Mr. Younglove then presented a document outlining the Justice Center renovations, along with a oject breakdown with revised changes totaling $7,885.00. Mr. Younglove then presented a Project Cost Analysis sheet. Discussion was held in regards to the budget of the project. Mr. Younglove then reviewed the project timeline, noting that it would be approximately 8 weeks before renovations would begin, and two and a half months for completion of project. Western Commissioner Bilyeu moved to proceed with the plans for the renovation of the Justice Center. Eastern Commissioner Robertson seconded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 9:49 a.m. Attendees: Mike Sutton and Rick McCasline with DeWitt & Associates, Michael Younglove with Paragon Architecture, Chantel McGinnis, Captain Koch, Building and Maintenance Supervisor Richard Teague, Resource Management Director Todd Wiesehan Mr. Younglove presented the Commission with document PR 13 in the amount of $8,321.00. Western Commissioner Bilyeu moved to approve PR 13 as presented. Eastern Commissioner Robertson seconded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. 10:05 a.m. e Commission entered into closed session per RSMo 610.021.19 by means of roll call vote. 10:12 a.m. Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. 10:13 a.m. The meeting was adjourned. r»»5 0 - A Date: C#·04 72/¥ Date.· 4' 5 ·281 9 Date: 4-2- 19 L Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 1 A.E,F Ct,YA Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, April 1, 2019 Convene: 8:50 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. 11:03 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 11:03 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 11:03 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 11:03 a.m. 8:50 a.m. Attendees: Auditor Dent, Rhonda Purvis A quorum was established. ()2 a.m. Attendees: Auditor Dent, Rhonda Purvis Western Commissioner Bilyeu moved to approve Christian County Commission's agenda for today, April 1, 2019, as published. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Auditor Dent, Rhonda Purvis There are no minutes or financials to address. t 9:00 a.m. tendees: Auditor Dent, Rhonda Purvis, Assessor Danny Gray The Commission met with Auditor Dent in regards to her March 2019 monthly report. Auditor Dent noted that an additional $7,981.92 of expenditures for the Circuit Clerk (including items such as $4,1678.98 for four televisions - two for the Judge's chambers) have been placed on hold. Discussion was then held in regards to the budget for the construction of the Circuit Court Building, as well as the funding left for renovation of the Judicial Center. Western Commissioner Bilyeu asked Auditor Dent to obtain the original budget for clarity. Western Commissioner Bilyeu moved to accept the March 2019 Auditor's report as presented. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:30 a.m. Attendees: Assessor Danny Gray The Commission met with presenter Danny Gray, Christian County Assessor, in regards to his quarterly report. Assessor Gray presented his oral report, and noted that he would like to readdress the repair of the historic courthouse elevator, as the funding will come from his budget. Assessor Gray then gave a presentation on the Surface Pro Mobile software his office uses. No action was taken. :00 a.m. Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Mike Donelson of Clever Stone, Patrick Miller The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to Planning and Zoning Case # 2019-0023. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the request for zoning change in Case # 2019-0023. Eastern Commissioner Robertson moved to approve said request. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: Bilyeu. Absent None. Abstain: None. 10:23 a.m. Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Mike Donelson of Clever Stone Mr. Wiesehan then presented Planning and Zoning Case # 2019-0025. Discussion was held, and Western Commissioner Bilyeu moved to approve the request for zoning change in Case # 2019-0025. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. :00 a.m. Attendees: HR Director Amber Bryant, Building and Maintenance Supervisor Richard Teague, Highway Administrator Miranda Beadles, Auditor Amy Dent The Commission met with presenter Amber Bryant, HR Director, in regards to the Employee of the Quarter _Award, which was awarded to Building and Maintenance Supervisor Richard Teague. Mr. Teague recognized staff during the ceremony. 11:03 a.m. Attendees: HR Director Amber Bryant, Building and Maintenance Supervisor Richard Teague, Highway Administrator Miranda Beadles, Auditor Amy Dent The meeting was adjourned. 0 Date: 02//-7 409*-IW et -\) -,9... Date: O q. (34.20/9 Date: 4-4-/9 (31stern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Uu-, Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, April 4, 2019 Convene: 8:50 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title Status Arrived Depaned Ralph Phillips Presiding Commissioner Present 8:50 a.m. 9:57 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 9:57 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 9:57 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 9:57 a.m. 8:50 a.m. Attendees: Highway Administrator Miranda Beadles A quorum was established. ·5 2 a.m. endees: Highway Administrator Miranda Beadles Eastern Commissioner Robertson moved to approve the agenda for today, April 4, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:55 a.m. Attendees: Highway Administrator Miranda Beadles Eastern Commissioner Robertson moved to approve Christian County Commission's regular session minutes from March 29, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:56 a.m. Attendees: Highway Administrator Miranda Beadles Western Commissioner Bilyeu moved to approve Christian County Commission's closed session minutes per RSMo 610.021.19 (regarding security) from March 29, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 09 9:00 a.m. Attendees: Highway Administrator Miranda Beadles, EMA Director Phil Amtower, Cheryl Mitchell The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to her quarterly report. Ms. Beadles presented her report. Eastern Commissioner Robertson moved to approve the quarterly F ort as presented by Highway Administrator Beadles. Western Commissioner Bilyeu seconded the motion. .I. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:15 a.m. Attendees: EMA Director Phil Amtower, Cheryl Mitchell, Treasurer Karen Matthews The Commission met with Phil Amtower, EMA Director, in regards to his quarterly report. Mr. Amtower presented his report. Western Commissioner Bilyeu moved to approve the quarterly report as presented by EMA Director Amtower. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:30 a.m. Attendees: Treasurer Karen Matthews The Commission met with presenter Karen Matthews, Christian County Treasurer, in regards to her quarterly report. Treasurer Matthews presented her oral report, as well as a copy of her budget. Eastern Commissioner Robertson moved to approve the quarterly report as presented by Treasurer Matthews. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. &145 a.m. Attendees: Pam Duitsman with MU Extension, Ranee Burger and D'Anna Balliett with the Christian County Headliner The Commission met with Pam Duitsman, County Engagement Specialist, in regards to her monthly update. Dr. Duitsman presented her report. Eastern Commissioner Robertson moved to approve the monthly update as presented by County Engagement Specialist Duitsman. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:59 a.m. Attendees: Pam Duitsman with MU Extension, Ranee Burger and D'Anna Balliett with the Christian County Headliner The meeting was adjourned. 0/,34*:$*2:/ Date: 09- 1215, *261 Date: 4/2-11 Date: 4-5- h Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu b /lat iro¥.4 Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, April 8, 2019 Convene: 8:20 a.m. Location: The Christian County Historic April Tenn Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:20 a.m. 11:14 a.m. Mike Robertson Eastern Commissioner Present 8:20 a.m. 11:14 a.m. Hosea Bilyeu Western Commissioner Present 8:20 a.m. 11:14 a.m. Krista Cronin Executive Assistant Present 8:20 a.m. 11:14 a.m. 8:20 a.m. Attendees: Diane Stalder A quorum was established. 22 a.m. Attendees: Diane Stalder Presiding Commissioner Phillips noted that the record should reflect that the Commission did receive an email on Friday, April 5, 2019 after close of business day from Judge Laura Johnson's office indicating that she would not be present for the 8:30 a.m. item. Eastern Commissioner Robertson moved to approve the agenda for today, April 8, 2019 with the corrections noted. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:25 a.m. Attendees: Diane Stalder Western Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from April 1, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:26 a.m. Attendees: Diane Stalder astern Commissioner Robertson moved to approve Christian County Commission's regular session minutes from April 4, 2019. Western Commissioner Bilyeu seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:30 a.m. Attendees: Diane Stalder This item has been suspended due to lack of presenter. The Commission will sit in recess until 9:00 a.m. 9:00 a.m. Attendees: Diane Stalder, Resource Management Director Todd Wiesehan The Christian County Commission is back in regular session. The Commission met with presenter Todd Wiesehan, Resource Management Director, for his quarterly report. Mr. Wiesehan gave his report. Eastern Commissioner Robertson moved to approve the quarterly report as presented by Resource Management Director Todd Wiesehan. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:30 a.rn. Attendees: Diane Stalder, Collector Ted Nichols, Christie Thompson The Commission met with presenter Ted Nichols, Christian County Collector, for his quarterly report. Collector ichols delivered an oral report. Collector Nichols noted that collections are up slightly for March in imparison to March 2018, and said that approximately 96% of real estate collections have been completed. Collector Nichols then inquired about securing the courtroom in the Historic Courthouse for his annual tax sale in August. Western Commissioner Bilyeu moved to approve the quarterly report as presented by Collector Ted Nichols. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:45 a.m. Attendees: Christian County Ambulance District Executive Director Christie Thompson, Diane Stalder, Captain Koch The Commission met for a discussion regarding Automated External Defibrillators. Ms. Thompson with the CCAD noted their cost for AEDs and the boxes that house them. She also suggested that the Commission present to the CCAD board a proposal for cost-sharing of the expense. Discussion was held, and Eastern Commissioner Robertson moved to present to the CCAD board a proposal to cost-share and any other options they have available. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:34 a.m. ¢rhe Christian County Commission entered into closed session per RSMo 610.021.2 (Real Estate) by means of roll call vote. 11:00 a.m. tendees: Building and Maintenance Supervisor Richard Teague, Rick McCasline with DeWitt & Associates, Wlichael Younglove with Paragon Architecture (via phone), Mike Sutton with DeWitt & Associates (via phone) Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met with representatives from DeWitt & Associates and Paragon Architecture in regards to exterior lighting on the newly constructed Circuit Court Building. The building was struck by lightning, causing a contactor to malfunction. Mr. Younglove noted that as of March 27, 2019 (when the certificate of substantial completion was issued) the County took complete ownership of the building, and although warranties are in place, there is nothing to cover damage by weather. Mr. Younglove noted that there is no lightning protection on the Circuit Court Building as it is not required by code, however, if the County would like to add lightning protection they could do so at an additional cost. Mr. McCasline presented the Commission with a photograph of the damage. It was determined that the County would have to pay for the repair. Mr. Teague recommended that the Commission consider installing lightning protection on the Circuit Court Building. The Commission agreed to submit a claim to the County's insurance provider. No action was taken. 11:14 a.m. ttendees: Building and Maintenance Supervisor Richard Teague, Rick McCasline with DeWitt & Associates The meeting was adjourned. A n. rh / - A - /IN '1 441 - A Date: 4- /5- Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 0 t.*Chal Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, April 22, 2019 Convene: 8:50 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:50 a.m. g:42 a.m. Mike Robertson Eastern, Commissioner Present 8:50 a.m. 9:42 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:42 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 9:42 a.m. Ida Hutcheson Assistant to the Commission Present 8:50 a.m. 9:42 a.m. 8:50 a.m. Attendees: Robert Kerleyand Pam Duitsman with MU Extension quorum was established. 8:52 a.m. Attendees: Robert Kerleyand Pam Duitsman with MU Extension, Building and Maintenance Supervisor Richard Teague, Josh Bird Eastern Commissioner Robertson moved to approve the agenda for today, April 22, 2019, as published. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. 8:55 a.m. Attendees: Robert Kerley and Pam Duitsman with MU Extension, Building and Maintenance Supervisor Richard Teague, Josh Bird Eastern Commissioner Robertson moved to approve Christian County Commission's minutes from April ll, 2019. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:56 a.m. , -mendees: Robert Kerley and Pam Duitsman with MU Extension, Building and Maintenance Supervisor / 1 -Richard Teague, Josh Bird Western Commissioner Bilyeu moved to approve Christian County Commission's minutes from April 15, 2019. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. - L, 2 - r¥ 8:57 a.m. tendees: Robert Kerley and Pam Duitsman with MU Extension, Building and Maintenance Supervisor Richard Teague, Josh Bird Eastern Commissioner Robertson moved to approve Certified Court Order 04-22-2019-01. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Robert Kerley and Pam Duitsman with MU Extension, Building and Maintenance Supervisor Richard Teague, Josh Bird, Alicia Monsanto, Auditor Amy Dent, Sheriff Brad Cole, Captain Tom Koch, Chantel McGinnis The Commission met with presenters from MU Extension for a lease agreement work session. No action was taken. 9:28 a.m. Attendees: Chantel McGinnis, Alicia Monsanto, Auditor Amy Dent, Captain Tom Koch, Rhonda Purvis, Assessor Danny Gray, Building and Maintenance Supervisor Richard Teague ie Commission met with presenter Sheriff Cole in regards to a DSSSF (Deputy Sheriff Salary Supplementation Fund) grant. Discussion was held, and Eastern Commissioner Robertson moved to approve said grant application as presented by Sheriff Cole. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:30 a.m. Attendees: Assessor Danny Gray, Building and Maintenance Supervisor Richard Teague, Auditor Dent The Commission met to discuss the modernization of the Historic Courthouse elevator. Discussion was held, and no action was taken at this time. 9:42 a.m. Attendees: Assessor Danny Gray, Building and Maintenance Supervisor Richard Teague, Auditor Dent The meeting wai adjourned. \41/// Ph £ 91*10& 3 L/A. r1.9 Y / Date:OAZ<- . 27 / 6 Date· 4 j li- C '1- D d Date: 9-243 -rn Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 4 *9 =*Rhul IMEite:2 540, Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, April 25, 2019 Convene: 8:50 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title SiatUS Arrived Beparted Ralph Phillips Presiding Commissioner Present 8:50 a.m. 10:40 a.m. Mike Robertson Eastern Commissioner Present 8:50 a.m. 10:40 a.m. Hosea Bilyeu Western Commissioner Present 8:50 a.m. 10:40 a.m. Krista Cronin Executive Assistant Present 8:50 a.m. 10:40 a.m. Ida Hutcheson Assistant to the Commission Present 8:50 a.m. 10:40 a.m. 8:50 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance A quorum was established. e31 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance Eastern Commissioner Robertson moved to approve the agenda for today, April 25, 2019, as published. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:52 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance Western Commissioner Bilyeu moved to approve the Commission's regular session minutes from April 22, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance, Auditor Dent, Barb Stogner, Paula Brumfield, HR Director Amber Bryant, My-Linh Smith with Cox Health, Trish Ramage e Commission met with presenters from Croley Insurance and Cox Health for an update. My-Linh Smith esented the 2018 4h Quarter and 2019 1St Quarter reports. Discussion was held. No action was taken. 9:54 a.m. endees: HR Director Amber Bryant, Auditor Amy Dent, Barb Stogner, Trish Ramage, Highway Administrator 191iranda Beadles The Commission met with HR Director Amber Bryant in regards to HR policy. Ms. Bryant presented updates and changes to Change of Wage, Separation of Employment, Benefits Affected by Termination, Discipline, Travel, County-Owned Vehicles, and Anti-Harassment and Discrimination. Discussion was held, and Eastern Commissioner Robertson moved to accept the changes to the policy as presented by HR Director Amber Bryant. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:12 a.m. Attendees: Clerk Kay Brown, Highway Administrator Miranda Beadles, Auditor Amy Dent HR Director Amber Bryant The Commission met with presenter Kay Brown, Christian County Clerk, in regards to a contract with Granicus for minutes software. Clerk Brown presented the contract. Discussion was held, and Western Commissioner Bilyeu moved to approve the contract with Granicus as presented by Clerk Kay Brown. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. :20 a.m. Attendees: HR Director Amber Bryant, Auditor Amy Dent, Highway Administrator Miranda Beadles The Commission met in regards to a community meetings discussion. The distribution of attendance to various community meetings amongst the Commissioners was discussed. No action was taken. 10:40 a.m. Attendees: HR Director Amber Bryant, Auditor Amy Dent, Highway Administrator Miranda Beadles The meeting was adjourned. 03te: 0&1 I29 ·ze / 9 Date: 4 f M //1 Date: 9-,a.6, 21,1 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu - n . 10 4. 9 4 e... h Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, April 29, 2019 Convene: 8:55 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title Status Arrived Depaned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:08 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:18 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:18 a.m. Krista Cronin Executive Assistant Present 8:55 a.m. 11:18 a.m. 8:50 a.m. Attendees: Diane Stalder A quorum was established, and Eastern Commissioner Robertson moved to approve Christian County Commission's regular session agenda for today, April 29, 2019 as published. Western Commissioner Bilyeu ndeconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None 8:56 a.m. Attendees: Diane Stalder Western Commissioner Bilyeu moved to approve Christian County Commission's minutes from April 25, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to approve. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Diane Stalder, Clerk Kay Brown The Commission met with presenter Kay Brown, Christian County Clerk, for her quarterly report. Clerk Brown presented her report. Eastern Commissioner Robertson moved to accept the quarterly report as presented by Clerk Kay Brown. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:12 a.m. Attendees: Diane Stalder, Clerk Kay Brown, County Counselor John Housley The Commission met with presenter Kay Brown, Christian County Clerk, for her polling place report. Clerk Brown gave her report. No action was taken. 1 30 a.m. Attendees: County Counselor John Housley, Highway Administrator Miranda Beadles, Diane Stalder The Commission met with presenter John Housley, County Counselor, in regards to a condemnation order for consideration and signature which will authorize him to proceed with the filing of a petition in condemnation against Kevin M. Hawkins, to acquire additional road right-of-way for Riverside Road for the Riverside Bridge project. Discussion was held, and Eastern Commissioner Robertson moved to approve Order No. 04-29-2019- 01 as presented by Counselor John Housley. Western Commissioner Bilyeu seconded the motion. Roll Call Vote: Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:00 a.m. Attendees: Diane Stalder, Alicia Monsanto, Highway Administrator Miranda Beadles, Sheriff Brad Cole, Captain Tom Koch, Patrol Captain Rocky Seiner Sheriff Cole requested that the Commission authorize the renewal of inmate food services with Tiger Commissary Services for one more year. Western Commissioner Bilyeu moved to authorize the extension of the food services agreement with Tiger Commissary Services for another year. Eastern Commissioner Robertson seconded the motion. 0 Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:02 a.m. Attendees: Diane Stalder, Alicia Monsanto, Highway Administrator Miranda Beadles, Sheriff Brad Cole, Captain Tom Koch, Patrol Captain Rocky Seiner, Captain Ronnie Floyd, Captain Richard Ramage Sheriff Cole presented his quarterly report. Eastern Commissioner Robertson moved to accept the Sheriff's report as presented. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:34 a.m. Attendees: Highway Administrator Miranda Beadles, Auditor Amy Dent, Diane Stalder The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a renewal for radio communication equipment and services. Highway Administrator Beadles recommended the extension of the contracts with Radiophone and NRoute for another year. Western Commissioner Bilyeu moved to renew said contracts as recommended by Highway Administrator Beadles. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 4 4 10:45 a.m. endees: Highway Administrator Miranda Beadles, Diane Stalder, Auditor Amy Dent, Christie Thompson with the Christian County Ambulance District, Resource Management Director Todd Wiesehan, Collector Ted Nichols, Assessor Danny Gray The Commission met for a discussion regarding Neighborhood Improvement Districts. Highway Administrator Miranda Beadles inquired as to how she should respond when a citizen requests a NID. She suggested having a process in place (such as creating an application and a scoring system) if the answer is that the County is willing to finance the NID, or if the County is not willing to finance the NID to have a document in place outlining the legal justification for denying the creation of the NID. The Commission discussed consulting with Counselor John Housley on the matter. No action was taken. 11:00 a.m. Attendees: Christie Thompson with the CCAD, Diane Stalder, Auditor Amy Dent The Commission met with presenter Christie Thompson of the Christian County Ambulance District regarding automatic external defibrillators. Ms. Thompson discussed some options with the Commission in regards to cost-sharing, and said she will forward quotes to the Commission before the next CCAD board meeting to be held on May 16, 2019. No action was taken. 0 11:15 a.m. Attendees: Building and Maintenance Supervisor Richard Teague, Diane Stalder, Auditor Amy Dent The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, to discuss building maintenance purchasing. Mr. Teague presented a list of suppliers that he would like pre-approval to be able to purchase from (purchases under $500.00) for practicality reasons. The list of vendors are: Garco Filtration, Hillyard, Jay Key, Johnstone Supply, Loftis Small Engine, Lowes, M&G Signs, Nixa Hardware, O'Reilly Auto Parts, Ozark Tire, Praxair, Queen City Winnelson, Sam's, Sentry Security, Smith Janitor Supply, and Springfield Janitor Supply. Eastern Commissioner Robertson moved to approve the list of vendors on an as-needed basis when there is a need for urgency. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. 11:18 a.m. Attendees: Building and Maintenance Supervisor Righ;rd Teague, Diane Stalder, Auditor Amy Dent Th. 1 Date: 0 € ©2 ·20 / 9 Date: 411,1,9 4 Date: 4-ae-1 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu f.41 'SNEUEL#"32) Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Thursday, May 2, 2019 Convene: 8:55 a.m. Location: The Christian County Historic April Term Courthouse Attendee Name Title Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:11 a.m. Mike Robenson Eastern Commissioner Present 8:55 a.m. 10:11 a.m. Hosea Bityeu Western Commissioner Absent Krista Cronin Executive Assistant Present 8:55 a.m. 10:11 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 10:Ella.m. 8:55 a.m. Attendees: Highway Administrator Miranda Beadles A quorum was established. Eastern Commissioner Robertson moved to approve Christian County mmission's regular session agenda for today, May 2, 2019. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. 8:56 a.m. Attendees: Highway Administrator Miranda Beadles Eastern Commissioner Robertson moved to approve Christian County Commission's regular session minutes from April 29, 2019. Presiding Commissioner Phillips seconded the motion. There are no financials to address. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. 9:00 a.m. Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, for a bid opening for concrete materials. Three bids were received. The first opened was from City Wide Ready Mix based in Springfield, Missouri. The second opened was from Southwest Materials Inc. based in Branson, Missouri. The third opened was from Conco based in Springfield, Missouri. Highway Administrator Beadles will review all bids submitted, create a bid tab, and return on May 6, 2019 with recommendation for award. 0 t•- 2 9:15 a.m. e Commission met for an update on community meetings. The Commissioners discussed the quarterly Nixa meeting, the "Leader in me" leadership development program, the Ozarks Transportation Organization, OACAC, and the City of Ozark conducting a parking/traffic study. 9:30 a.m. Attendees: Michael Younglove with Paragon Architecture (via phone), Mike Sutton and Rick McCasline with DeWitt & Associates, Auditor Amy Dent, Rhonda Purvis, Circuit Clerk Barb Stillings The Commissioners met with presenters from Paragon Architecture and DeWitt & Associates in regards to assisted hearing devices and address numbers for the Circuit Court Building. Discussion was held, and Eastern Commissioner Robertson moved to approve PR 14 in the amount of $4,616.58 for four assisted hearing devices per courtroom within the Circuit Court Building. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. 9:34 a.m. Attendees: Michael Younglove with Paragon Architecture (via phone), Mike Sutton and Rick McCasline with -DeWitt & Associates, Auditor Amy Dent, Rhonda Purvis, Circuit Clerk Barb Stillings e Commission then discussed address numbers for the Circuit Court Building, and determined that maintenance could address the issue. 10:00 a.m. Attendees: Shannon Pierce, Sheriff Cole, Clerk Kay Brown Clerk Kay Brown swore in Shannon Pierce who was appointed by Sheriff Brad Cole to the Board of Trustees of the Law Enforcement Restitution Fund (LERF). 10:lla.m. Attendees: Shannon Pierce, Sheriff Cole, Clerk Kay Brown The meeting was adjourned. AL,l Y, Absent Ote: O 5-01.·20/9 Date: 9Gl/9 Date: Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Christian County Commission 100 West Church St, Room 100 Ozark, Missouri 65721 Monday, May 6, 2019 Convene: 8:55 a.m. Location: The Christian County Historic April Terrn Courthouse Attendee Name ntle Status Arrived Departed Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:22 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:22 a.m. Hosea Bilyeu Westernl Commissioner Present 8:55 a.m. 11:22 a.m. Krista Cronin Executive Assistant Present 8:55 a.m. 11:22 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 11:22 a.m. 8:55 a.m. A quorum was established. It was noted that the agenda for today, May 6, 2019 was amended to include the 11:15 a.m. item (Tornado Response/Debris Management). Eastern Commissioner Robertson moved to Aprove the amended agenda for today, May 6, 2019 as published. Western Commissioner Bilyeu seconded Ve motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 8:56 a.m. Western Commissioner Bilyeu moved to approve Christian County Commission's regular session minutes from May 2, 2019. Eastern Commissioner Robertson seconded the motion. There are no financials to address. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:00 a.m. Attendees: Auditor Amy Dent, Rhonda Purvis The Commission met with presenter Amy Dent, Christian County Auditor, for her monthly report. Auditor Dent presented her report. 9:15 a.m. Attendees: Public Administrator Ken Davis, Rhonda Purvis, Auditor Amy Dent e Commission met with presenter Ken Davis, Christian County Public Administrator, for his quarterly report as well as a request for a vehicle purchase. Public Administrator Davis discussed how he had just returned from annual training where he learned that more well-being visits to wards will be pushed in order to lower liability. He then noted the amount of mileage he is putting on his vehicle, as well as the fact that his private vehicle insurance does not cover him as a Public Administrator when he is utilizing his personal vehicle for Work. He requested a vehicle purchase for the use of his office, as doing so would save the County money. astern Commissioner Robertson moved to prioritize budgeting of dependable transportation for the Public ministrator during the 2020 budgeting process. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:45 a.m. Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to sales tax Intergovernmental Agreement approvals for Billings Special, Clever, Fremont Hills, Garrison Special, Highlandville, Nixa, Ozark Special, Ozark, Saddlebrooke, Selmore Special, and Stoneshire Special, which are based on the 2019 sales tax distribution totals that were voted on in February. Eastern Commissioner Robertson moved to approve all Intergovernmental Agreements as presented by Highway Administrator Beadles. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:51 a.m. Attendees: Highway Administrator Miranda Beadles Highway Administrator Miranda Beadles presented the first quarter distributions. Discussion was held, and esiding Commissioner Phillips moved to approve the first quarter distributions as presented by Highway ministrator Miranda Beadles. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:00 a.m. Attendees: Resource Management Director Todd Wiesehan Resource Management Director Todd Wiesehan presented Request for Zoning Change Case No. 2019-0059, applicant Michael Spain. Discussion was held, and Eastern Commissioner Robertson moved to approve the zoning change in Case No. 2019-0059. Western Commissioner Bilyeu seconded the motion. Order No. 5-06- 2019-01 was signed. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:05 a.m. Attendees: Resource Management Director Todd Wiesehan, John David Everhart Sr. Resource Management Director Todd Wiesehan presented Request for Zoning Change Case No. 2019-0062, applicants Jessie and Mary Doherty. Discussion was held, and Western Commissioner Bilyeu moved to approve the zoning change in Case No. 2019-0062. Eastern Commissioner Robertson seconded the motion. -der No. 5-06-2019-02 was signed. ye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:08 a.m. )tendees: Resource Management Director Todd Wiesehan, John David Everhart Sr. Resource Management Director Todd Wiesehan presented Request for Zoning Change Case No. 2019-0063, applicant John Everhart Sr. Discussion was held, and Eastern Commissioner Robertson moved to approve the zoning change in Case No. 2019-0063. Western Commissioner Bilyeu seconded the motion. Order No. 5-06- 2019-03 was signed. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:13 a.m. Attendees: Resource Management Director Todd Wiesehan, John David Everhart Sr. Resource Management Director Todd Wiesehan presented Request for Zoning Change Case No. 2019-0064, applicant Wendell Keith Young. Western Commissioner Bilyeu noted a citizen's concern regarding sight distance at the position of ingress/egress to the subdivision. Discussion was held, and Eastern Commissioner Robertson moved to approve the zoning change in Case No. 2019-0064. Western Commissioner Bilyeu seconded the motion. Order No. 5-06-2019-04 was signed. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:55 a.m. tendees: Highway Administrator Miranda Beadles, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, for her recommendation of award for concrete materials (annual contract). Highway Administrator Beadles presented a bid tab, and recommended award to all three bidders: City-Wide, Southwest Materials, and Conco. Eastern Commissioner Robertson moved to approve awarding the bid for concrete materials (annual contract) to City-Wide, Southwest Materials, and Conco. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 11:00 a.m. Attendees: Auditor Amy Dent, Building and Maintenance Supervisor Richard Teague, HR Director Amber Bryant, Assessor Danny Gray The Commission met in regards to the modernization of the elevator located in the Historic Courthouse. Presenter Richard Teague, Building and Maintenance Supervisor, noted that Thyssenkrupp is willing to honor their original bid, and it has been modified to remove some items that are no longer available. Discussion was held, and Western Commissioner Bilyeu moved to accept the bid from Thyssenkrupp in the amount of $92,500.00 for modernization of the Historic Courthouse elevator, and to approve the 50% payment iyssenkrupp is asking for up front. Eastern Commissioner Robertson seconded the motion. » Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on May 20, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name litte Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:07 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:07 a.m. Hosea Bilyeu Westernl Commissioner Present 8:55 a.m. 9:07 a.m. Krista Cronin Executive Assistant Present 8:55 a.m. 9:07 a.m. Attendees: Sheriff Brad Cole, Alicia Monsanto, Susie Ballard, Diane Stalder, Chantel McGinnis, Captain Tom Koch, Clerk Kay Brown, Rhonda Purvis uorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the Tonsent agenda, which included approval of Christian County Commission's regular session agenda for today, May 20, 2019 as published (said agenda was amended to include Sheriff's Office grant approvals); a renewal of stormwater pipes and culverts with Metal Culverts, Inc., Viebrock Sales and Service, and UDS Pipe Supply LLC; and an agreement with Carey Danis & Lowe regarding opioid distribution data. There are no minutes or financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with Sheriff Brad Cole regarding grant approval. The four grants presented are non-matching, fully-funded, and include Youth Alcohol Enforcement in the amount of $2,804.40 (20-154-AL-031), DWI Saturation Enforcement in the amount of $8,713.20 (20-154-AL-032), HMV Enforcement in the amount of $10,751.10 (20-PT-02- 030), and Computer Data in the amount of $36,046.86 (20-M3DA-04-002). Presiding Commissioner Phillips entertained a motion to approve the appointment of Susie Ballard to the LERF Board and to approve the grants as presented by Sheriff Brad Cole. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Clerk Kay Brown swore in Susie Ballard to the LERF Board. Her term expires July of 2020. The meeting adjourned at 9:07 a.m. _/#444, 1¢420,- ate: 0 5-26,264 Date: 5 7-3 D f 1 Date: 5-11- 39 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 11-... MiWINUM#/8 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on May 23, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:18 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:18 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:18 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 10:18 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 10:18 a.m. Attendees: Michael Younglove with Paragon Architecture, Cindy Childress, Clerk of the Circuit Court Barb Stillings, Mike tton and Rick McCasline with DeWitt & Associates, Auditor Amy Dent, Rhonda Purvis, Chantel McGinnis, Resource -Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, May 23, 2019 as published, as well as approval of Christian County Commission's regular session minutes from May 16, 2019 and May 20, 2019. Included in the consent agenda was Certified Court Order 05-23-2019-01, which represents the May 2019 CART fund. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commissioners met with representatives from Paragon Architecture and DeWitt & Associates for a construction update. Mr. Sutton gave an update on the new Circuit Court facility, and Mr. Younglove reviewed and presented Justice Center renovation costs (BP4{R}). Discussion was held in regards to the turnstile and package scanner requested by the Sheriffs Office. It was determined that the Justice Center renovation costs document would be revisited at a later time. Mr. Younglove then presented Amendment 9 in the amount of $3,500.00 for adjustment of compensation. Western Commissioner Bilyeu moved to approve Amendment 9. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Mr. Younglove then presented PR 10 in the amount of $3,689.98 for two televisions for the Circuit Court Building. After Mr. Younglove calculated the remaining balance the Commission discussed approving the turnstile and package screener quested by the Sheriff's Office. ie Commissioners then discussed Paragon Architecture and DeWitt & Associates coming back to the Commission to present accurate costs of a turnstile and package scanner for approval. Pagel Western Commissioner Bilyeu moved to approve PR 10 in the amount of $3,689.98. Eastern Commissioner Robertson onded the motion. Aye: Robertson, Bilyeu. Nay: Phillips. Absent: None. Abstain: None. Mr. Younglove then presented Change Order 006 in the amount of $85,000.00 (an increase in the Guaranteed Maximum Price for renovation of the Justice Center). Western Commissioner Bilyeu moved to approve Change Order 006 as presented upon review of the Christian County Auditor. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Mr. Younglove then presented Pay Application 18 in the amount of $134,601.79 for approval. Eastern Commissioner Robertson moved to approve Pay Application 18. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Mr. Younglove then presented a quick-reference binder for Building and Maintenance to use. The Commission then discussed the utilization of the Resource Management Building at the request of Presiding Commissioner Phillips. Commissioner Phillips noted that the County is happy to allow the Resource Management Building to be utilized by the community, however, some entities have become disruptive. Presiding Commissioner Phillips asked of the Commission to not allow Ozark Special Road District to utilize the facility for their future meetings. Discussion was held, and it was suggested that Mr. Wiesehan draw up clear boundaries for utilization of the building. It As also suggested that Presiding Commissioner Phillips reach out to the Ozark Special Road District to notify them that 'Jey are no longer allowed to utilize the building. Presiding Commissioner Phillips entertained a motion that allows him to contact the Ozark Special Road District and inform them of the Commission's decision that they may no longer hold their meetings in the Resource Management Building, and to begin the process of crafting solid procedures in the utilization of the facility. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission had been presented with a Council of Local Elected Officials Consortium Agreement, which is by and between the counties of Christian, Dallas, Greene, Polk, Stone, Taney, and Webster. Western Commissioner Bilyeu moved to authorize the Presiding Commissioner to sign the CLEO Agreement as is customary between the counties listed. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:18 a.m. ./1(44.£1=_- /04* 0 te: 05 -30 ·20/9 Date: 6-138/ 1,17 Date: .5-29-# Eastern Commissioner Presiding Commissioner Western Commissioner page2 Mike Robertson Ralph Phillips Hosea Bilyeu Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on May 30, 2019 at 9:40 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 9:40 a.m. 10:21 a.m. Mike Robertson Eastern Commissioner Present 9:40 a.m. 10:21 a.m. Hosea Bilyeu Western, Commissioner Present 9:40 a.m. 10:21 a.m. Krista Raleigh Executive Assistant Present 9:40 a.m. 10:21 a.m. Ida Hutcheson Assistant to the Commission Present 9:40 a.m. 10:21 a.m. Attendees: Treasurer Karen Matthews, Highway Administrator Miranda Beadles, Christian County Ambulance District ministrator Christie Thompson, Rance Burger with the Christian County Headliner, Brent Young, Auditor Amy Dent, n Mathenia with Ozark Bank A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, May 30, 2019 as published, as well as approval of Christian County Commission's regular session minutes from May 23, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commissioners met with presenter Karen Matthews, Christian County Treasurer, in regards to a depository agreement addendum with Ozark Bank. The purpose of the addendum is to modify the required market value of the pledged security/collateral from 110% of the amount of funds on deposit, less the amount that is insured by the Federal Deposit Insurance Corporation, to 100% of the amount of funds on deposit, less the amount that is insured by the Federal Deposit Insurance Corporation. Treasurer Matthews noted that the contract with Ozark Bank can be extended two more years. Western Commissioner Bilyeu moved to extend the contract with Ozark Bank for another two years with the noted change in collateral. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, in regards to a transfer of maintenance request for Lookout Road. Ms. Beadles gave a summary of the situation, noting that the Highway partment has been coordinating with the US Forest Service over the past year to in order to turn back maintenance a three-mile section to them. She noted that since two miles of that section is a designated ATV and motorcycle trail, it is impossible to keep material on the road. Highway Administrator Beadles presented a letter for the Commission to sign addressed to the US Forest Service which requests a termination of easement, and noted that the letter is the first 1IPage 1 - 32 W 'step in the process. Eastern Commissioner Robertson moved to approve the initiation of the transfer of maintenance on £3kout Road as presented by Highway Administrator Miranda Beadles. Western Commissioner Bilyeu seconded the 11 tion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Christie Thompson of the Christian County Ambulance District in regards to a cost- share for automated external defibrillators. Ms. Thompson presented the cost for five (5) AED units, which totals $5,750.00. The County will pay for five units, and the Christian County Ambulance District will pay for five. These units will be placed in the Historic Courthouse, the Justice Center, the Circuit Court Building, and the Resource Management Building. Annual performance maintenance will be provided by CoxHealth at no cost to the County. Ms. Thompson noted that the Christian County Ambulance District will pay for a total of ten (10) units, and Christian County will reimburse the CCAD for the cost of five (5) units. Eastern Commissioner Robertson moved to reimburse the Christian County Ambulance District in the amount of $5,750.00 for automated external defibrillators for County offices. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:21 a.m. AAJOR1- (11042/7 c-CUL 2 - 1. Date: 06-/0-20/9 Date: - Date: 6 -le astern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 21Page J -4 e .. #J=-wtath,LE 1/Wovigallul Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 10, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phitlips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:33 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:33 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 11:33 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 11:33 a.m. Attendees: Dr. Pam Duitsman, Joe Weber with Weber Consulting, Captain Floyd, Auditor Amy Dent, HR Director Amber 2-ya nt A quorum was established. Western Commissioner Bilyeu entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, June 10, 2019 as published, as well as approval of Christian County Commission's regular session minutes from May 30, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. The Commission met with presenter Dr. Pam Duitsman of MU Extension for her monthly report. Dr. Duitsman presented an Impact Report, a document showcasing the "All Things Missouri" data website, and an Intensive Grazing School sign-up sheet. Discussion was held, and no action was taken. The County Commission was notified after the approval of today's agenda that there will not be rezoning hearings today, therefore, the Commission sat in recess until 11:00 a.m. 11:00 a.m. The Commission met with presenter Captain Ronnie Floyd in regards to a bid opening for inmate transportation services. One bid was received, which was from Security Transport Services, Inc. based in Topeka, Kansas. Captain Floyd will review the bid and return Thursday, June 13, 2019 to recommend award. No action was taken. r-Le Commission met with Auditor Amy Dent regarding the Commission approval process of requisitions. Auditor Dent noted that the week of June 3 -June 7, 2019 there was no quorum present as the Presiding Commissioner and Western Commissioner were both out of the office. Auditor Dent wanted to make sure that there is a set procedure in place for approvals when on the rare occasion there is no quorum present. Counselor Housley had suggested the following: 10 - -rejo Section 49.160 RSMo, which provides: "If, by reason of sickness, absence from the county or other preventing cause, -lhe commissioners of any county, or a majority of them, are not able to hold any regular meeting, the judge of the bate division of the circuit court shall hold the term of the commission, except that in counties having more than one circuit judge the presiding judge of the circuit court shall designate one of the circuit judges to hole the term of the county commission." Section 49.160 provides that if a majority of the County Commissioners are not able to hold a regular meeting in Christian County, the Presiding Judge of the Circuit Court is authorized to designate one of the Circuit Judges to hold the term of the County Commission for the purposes of carrying out the statutory functions of the Commission. This could include such things as signing employee payroll checks, requisitions or contracts if there is a lack of a quorum of County Commissioners at any given point in time. Accordingly, if the County Commission anticipates two or more Commissioners will be absent during a given point in time which prevents a quorum from being established for a meeting, the Commission should contact Judge Johnson, the Presiding Judge, and request that she enter an Order authorizing Judge Growcock, the other Circuit Judge, to hold a meeting of the County Commission and proceed to carry out any necessary County business. Judge Growcock would then have the statutory authority under Section 49.160 to sign employee payroll checks, requisitions, etc. on behalf of the County Commission. Minutes should be kept by the county clerk or someone in the Commission office of any actions taken by Judge Growcock as the County Commission. Western Commissioner Bilyeu entertained a motion that if there is an emergency and no quorum is present, that the Commission take the advice of the County Counselor and utilize the Circuit Judges to make approvals of expenditures, and to authorize the System Administrator of our accounting system to create profiles within the system. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. e: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. Auditor Dent then noted that Counselor Housley's opinion raised another issue in regards to the current requisition approval process. Auditor Dent noted that Ms. Raleigh is currently approving requisitions on behalf of the Commission, and after speaking with Counselor Housley it was realized that either the Commission should be approving requisitions, or a purchasing agent should be hired. Discussion was held, and Western Commissioner Bilyeu entertained a motion to designate Krista Raleigh (formerly Krista Cronin) as the temporary purchasing agent. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 11:33 a.m. e« R »rd-2-44/041, Ok CG'13).Ie/9 Date: Date: 6- 12.-11 8 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 13, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:18 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:18 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:18 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 11:18 a.m, Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 11:18 a.m. Attendees: Diane Stalder, Cindy Childress, Michael Younglove with Paragon Architecture, Auditor Amy Dent, Circuit Clerk Barb Stillings, Mike Sutton and Mark Frietcheh with DeWitt & Associates, Sergeant Dan Graham, Building and intenance Supervisor Richard Teague, Captain Floyd, Rhonda Purvis, HR Director Amber Bryant, Greg Williams with Connell Insurance, Kevin Parr with MPR, Assessor Danny Gray, Collector Ted Nichols, Clerk Kay Brown, Paula Brumfield, Norma Ryan, Recorder Kelly Hall, Treasurer Karen Matthews, Resource Management Director Todd Wiesehan A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, June 13, 2019 as published, approval of Christian County Commission's regular session minutes from June 10, 2019, and approval of Certified Court Order 06-13-2019-01, which represents the June 2019 Road and Bridge Sales Tax. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenters from Paragon Architecture and DeWitt & Associates for a construction update. Mr. Younglove presented two quotes for security equipment - the first from Astrophysics for an x-ray inspection system in the amount of $20,640.00, and the second from Johnson Controls for a turnstile in the amount of $5,865.00, for a total amount of $26,505.00. Discussion was held, and Eastern Commissioner Robertson moved to move allocated funds into the construction contingency allowances. Western Commissioner Bilyeu seconded the motion. /'0ye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to approve the purchase of the security equipment as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Mr. SuttA then presented the Commission with the demolition plan for the Justice Center renovations. No action was -taken. 0 The Commission met with presenter Captain Floyd in regards to a bid award for inmate transportation services. Captain Floyd noted that the single bidder - Security Transport Services, Inc., had a scrivener's error on the page listing services to be provided. Security Transport Services, Inc. provided an updated page. Captain Floyd recommended award of inmate transportation services to Security Transport Services, Inc. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the recommendation of Captain Floyd and award inmate transportation services to Security Transport Services, Inc., contract awarded for one year with the option of renewing for an additional two years. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 10:00 a.m. The Commission met with presenter Captain Floyd for a bid opening for inmate phone and video visitation services. Nine bids were received: IC Solutions, Securus Technologies, ComApp Technologies, Encartele, Ste[lar Services, LLC, Homewav, Combined Public Communications, TurnKey Corrections, and PayTel. Captain Floyd will return at a later date to recommend award. No action was taken. The Commission met with presenters Greg Williams of Connell Insurance and Kevin Parr of MPR in regards to a renewal and loss history review. Mr. Williams noted that there was a 3% increase in the premium due to an increase in payroll, ¥fever, since the County has adopted best practices for worker's compensation, post-offer employment testing, MILO nesting, and installation of AEDs, the experience modifier has dropped dramatically, creating a savings for the County. It was noted that the County will be receiving 2% of their contributions back in cash because of its compliance and engagement. No action was taken. The Commission met with presenter Amber Bryant, Human Resources Director, in regards to policy and structure. Ms. Bryant presented updated policies on Complaint/Appeal/Resolution Procedures, Social Media and Networking, Types of Testing, Expectations of Employees, and Absenteeism and Tardiness. Ms. Bryant then spoke about structure, specifically her need for an employee to help her with benefits, and said that she cannot do the job without help. Presiding Commissioner Phillips agreed, saying that some restructuring may need to happen. Further discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the amended policies as presented by HR Director Amber Bryant. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with Karen Matthews, Christian County Treasurer, in regards to county credit cards. Discussion was held in regards to types of cards, fees, and how the cards would be paid. Presiding Commissioner Phillips entertained a motion to approve the procurement of two credit cards for the Commission office. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. fe: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. ,ie Commission met with presenter Danny Gray, Christian County Assessor, in regards to a discussion about Nixa Solar L.lergy Farm. Assessor Gray gave a brief history on the farm's appeal to the Board of Equalization the previous year, and requested that the Commission create an opportunity for Mark Gardner, the owner of Nixa Solar Energy Farm, to discuss payment of taxes with the Commission. Assessor Gray presented a document outlining projected taxes for the solar farm over the next ten years. No action was taken. The meeting was adjourned at 11:18 a.m. 0 A .:. 21- I , . 1- 011 X Date: ¢6 - ) 7-/9 ate: O(n ·l 7 · 2-7 (9 Date: Western Commissioner Eastern Commissioner Presiding Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 1 - 0 n 68 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 17, 2019 at 8:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:25 a.m. 9:40 a.m. Mike Robertson Eastern Commissioner Present 8:25 a.m. 9:40 a.m. Hosea Bilyeu Western Commissioner Present 8:25 a.m. 9:40 a.m. Krista Raleigh Executive Assistant Present 8:25 a.m. 9:40 a.m. Ida Hutcheson Assistant to the Commission Present 8:25 a.m. 9:40 a.m. Attendees: Diane Stalder, Rance Burger with the Christian County Headliner, Presiding Judge Laura Johnson, Emergency nagement Director Phil Amtower, Auditor Amy Dent, Resource Management Director Todd Wiesehan, Mike Sutton h DeWitt & Associates A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, June 17, 2019 as published, as well as approval of Christian County Commission's regular session minutes from June 13, 2019. Included in the consent agenda was a renewal of pavement marking and striping with Bishop Construction Company. This is the final renewal under the current contract. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Presiding Judge Laura Johnson in regards to pre-trial services costs under new criminal rules. Judge Johnson noted that the Supreme Court revised criminal rules in regards to indigent defendants (mandated, yet unfunded), effective July 1, 2019, which will have a direct financial impact on the County. Judge Johnson noted that if indigent defendants are ordered to have GPS monitoring and/or drug and alcohol testing while they are out of custody (but awaiting trial), said costs are waived and are shifted to the County. Judge Johnson gave a rough estimate of $3,500.00 - $4,000.00 per month of charges incurred that would include drug/alcohol testing and GPS monitoring. Judge Johnson also let the Commission know that a larger expense is imminent, in that the Supreme Court rules require that a "Supreme Court Approved Risk Assessment Tool" be performed on each defendant in custody. This risk assessment cannot be performed by anyone within the system, therefore, this mandate may require that a new position "-4¢ created. There is currently no risk assessment tool adopted by Missouri or approved by the Supreme Court. L.,/scussion was held, and Western Commissioner Bilyeu inquired as to whether or not it would be possible to put forth an RFP to include drug and alcohol testing, GPS monitoring, and the risk assessments (with the understanding that the risk assessments may not be performed right away). Discussion was held regarding where in the budget these expenses would be drawn from. Judge Johnson noted that the expenses could be included in the court's budget. Western .a 96 - Commissioner Bilyeu suggested that the Commission ask Judge Johnson and those that work with her to craft an RFP to 001,1 for bidding out said mandated and unfunded services. No action was taken. The Commission met with presenter Phil Amtower, Emergency Management Director, in regards to an emergency spending order. Mr. Amtower presented the order (drafted by County Counselor John Housley), which allows the Director of the Christian County Office of Emergency Management to make emergency procurements of goods and services without the requirement of competitive bid or proposals for supplies when immediate expenditure is necessary, provided the amount of such emergency procurements does not exceed one percent (1%) of the emergency fund appropriation for the current fiscal year as established by Section 50.540(4) RSMo. Auditor Dent noted that she had suggested this so as to be flexible with inflation. Presiding Commissioner Philips entertained a motion to approve the amended and revised order regarding emergency management funding as presented by County Counselor Housley. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. 9:30 a.m. The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid opening for the repair of leaks in the Christian County jail. One bid was received, which was from DeWitt & Associates in the amount of $24,675.84 which includes labor, materials, and equipment. Mr. Teague recommended that the Commission accept the bid. Presiding Commissioner Phillips entertained a motion to accept the bid as presented by DeWitt & Associates for the repair of jail leaks. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. \fe: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to the review and approval of amendments to zoning regulations. Mr. Wiesehan presented Articles 2 (Definitions, Interpretations, and Standards) and 26 (Medical Marijuana Regulations), along with Order No. 6-17-19-01 (Adoption of Amendments to the Zoning Regulations for Christian County, Missouri). Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the amendments to the zoning regulations as presented by Mr. Wiesehan. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:40 a.m. /1 Ote: 66·20 -20/ 9 Date.· I .4 20 2.D 6 9 Date: Cp-37-19 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu n 0 glitt & EN Wkitial/5 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 20, 2019 at 9:50 a.m. MEETING MINUTES Attendee Name Title Status . Arrived Adjourned Ralph Phillips Presiding Commissioner Present 9:50 a.m. 10:48 a.m. Mike Robertson Eastern, Commissioner Present 9:50 a.m. 10:48 a.m. Hosea Bilyeu Western Commissioner Present 9:50 a.m. 10:48 a.m. Krista Raleigh Executive Assistant Present 9:50 a.m. 10:48 a.m. Attendees: Diane Stalder, Treasurer Karen Matthews, Gerry Libby with ACOM Solutions (via teleconference), Norma Ryan, Clerk Kay Brown, Auditor Amy Dent 0 A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, June 20, 2019 as published, approval of Christian County Commission's regular session minutes from June 17, 2019, and approval of Certified Court Order 06-20-2019-01 which represents the June 2019 CART fund. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Karen Matthews, Christian County Treasurer, for a presentation with ACOM Solutions, which is an accounts payable processing system. Mr. Libby with ACOM Solutions gave the presentation. Discussion was held, and Treasurer Matthews, Ms. Ryan, and Auditor Dent were to dialogue and come back before the Commission with a recommendation. No further action was taken. The meeting was adjourned at 10:48 a.m. E¢& ),6(.., 101 j. Date: 06 ·24'24/1 Date: l,11-41 14(9 Date: 42 -20-,R] ;l Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 4 : 4»....if/ Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 24, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:03 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:03 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:03 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 9:03 a.m. Attendees: Diane Stalder, Highway Administrator Miranda Beadles A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the nsent agenda, noting that the agenda for today, June 24, 2019 shall be amended to remove the closed session per Mo 610.021.1 (regarding litigation), as the presenter is not available. The consent agenda also includes approval of Christian County Commission's regular session minutes from June 20, 2019. There are no financials to address. Eastern Commissioner Robertson moved to approve the consent agenda with the noted changes. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Miranda Beadles, Christian County Highway Administrator, for her second quarter sales tax distributions. Ms. Beadles presented the distributions. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the second quarter sales tax distributions as presented by Highway Administrator Miranda Beadles. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:03 a.m. r\ apte: CG-27- 20/ 9 Date: 6 27 -10 19 Date: 6-14-M Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu . f) 2 " (4 I ti>- Christian County Commission Notice is hereby given that the Christian County Commission will meet in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 20, 2019 at 9:50 a.m. This notice was posted at 2:00 p.m. on June 18, 2019. 1. Convene Establishment of Quorum 11. Consent Agenda: Approval of Today's Agenda Approval of Last Meeting's Minutes Approval of Financials 111. Items Removed from Consent Agenda: tv. Other Items for Consideration: Treasurer Karen Matthews: ACOM Solutions (Accounts Payable) Presentation V. Adiournment Al! items on the agenda include the opportunity for board consideration, discussion, and possible action. This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public, and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law (RSMo 610.020) £%11;le Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on June 27, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:39 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:39 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:39 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 10:39 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 10:39 a.m. Attendees: Auditor Amy Dent, Clerk Kay Brown, HR Director Amber Bryant, Norma Ryan, Treasurer Karen Matthews, Circuit Clerk Barb Stillings, Resource Management Director Todd Wiesehan, Recorder Kelly Hall, Collector Ted Nichols, nce Burger with the Christian County Headliner A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, June 27, 2019 as published, as well as approval of Christian County Commission's regular session minutes from June 24, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met to discuss the subject of whether or not to designate a Purchasing Agent. Auditor Dent noted that by law if two Commissioners are not going to approve every single requisition, there will need to be an individual designated as a Purchasing Agent. Western Commissioner Bilyeu noted that he personally has time for approval of requisitions, and inquired of Auditor Dent as to if the Commission is mandated to move relatively quickly to create this position and fund it or for the Commissioners to begin the process of requisition approval as before. Auditor Dent answered that compliance is important, and that the Commission should either have a statutory Purchasing Agent or change the entire accounting system to allow two Commissioners to approve requisitions. Auditor Dent said there needs to be visible action, and by January 1, 2020it will be a fully-staffed position or not at all. Discussion was held, and Eastern Commissioner Robertson moved to create a Purchasing Agent position. Presiding Commissioner Phillips seconded the motion. Western Commissioner Bilyeu asked that it be noted that he probably will vote "nay" on this motion, not because he doesn't want the position, but because of the timing, however, if it passes he will be completely support of the position. Aye: Phillips, Robertson. Nay: Bilyeu. None. Absent: None. Abstain: None. The Comrnissioners met to discuss the utilization of the Historic Courthouse grounds at the request of Presiding Commissioner Phillips, who noted that he would like to draw the community back to the Ozark square. Commissioner illips is part of the Historic Preservation Committee, and said he has commitments from musicians who are willing to perform on the square. He noted that he'd like to have a "Hold Harmless" agreement drawn up. Western Commissioner Bilyeu said he liked the idea, and suggested that they hold a one-time pilot event to see how it is received. No further action was taken. The Commissioners entered into closed session per RSMo 610.021.3 (regarding personnel) by means of roll call vote. 10:39 a.m. Closed session was terminated by means of roll call vote, and the Christian County Commission adjourned after resuming regular session. 422 7-lA,AJ PGN,- jil Date: 7 11110/7 Date: 6 -le - 39 te: 06-24,26/9 istern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu £ e %24/ Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on July 1,2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:58 a.m. Mike Robertson Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:58 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 10:58 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 10:58 a.m. Attendees: Recorder Kelly Hall, Auditor Amy Dent, HR Director Amber Bryant, Building and Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Alicia Monsanto, Captain Floyd, Captain Koch, Treasurer Karen Matthews, Sergeant Graham auorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, July 1, 2019 as published (which was amended to include the July 5, 2019 Possible Holiday item). There are no minutes or financiats to address. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The Commission met to discuss the possibility of giving county employees July 5, 2019 the day off as a paid holiday, as Governor Mike Parson had made the following statement, according to a press release on June 27, 2019: "Governor Mike Parson announced that he plans to sign an executive order declaring state offices closed on Friday, July 5, 2019. "The Fourth of July reminds us of the freedoms we cherish as Americans and the brave men and women who have fought to preserve this great country. Missouri is known as a state that honors our veterans. May we never forget their selfless sacrifice on behalf of freedom. I have witnessed it through my time in the military, law enforcement, and as an elected official," Governor Parson said. "Thank you to our state team members for everything you do for Missouri, and may God continue to bless you all From my family to yours, we wish you a peaceful and joyous Independence Day weekend." Governor Parson plans to sign the executive order July 3, the day he returns from his effective absence from the state." Discussion was held, and Westem Commissioner Bilyeu moved that in coordination with the State of Missouri's plans to close State offices on Friday, July 5, 2019, and in accordance with Governor Parson's press release on June 27, 2019, we will also follow their lead and close County offices on July 5, 2019. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. -!e Commission met with presenter Auditor Dent for her monthly report. Auditor Dent presented her report for June of 2019. L.Western Commissioner Bilyeu moved to accept Auditor Dent's report into the minutes. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The Commission met with presenter Recorder Hall for her quarterly report. Recorder Hall presented her report. Western Commissioner Bilyeu moved to accept Recorder Hall's report into the minutes. Presiding Commissioner Phillips seconded the /\,tion. 47 Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The Commission met with Sheriff Cole and Captain Floyd in regards to a bid award for inmate phone and video visitation services. Captain Floyd noted that nine vendors had submitted bids for the services, and the bids were reviewed thoroughly. Sheriff Cole recommended award to Homewav LLC, based in St. Louis, Missouri, for the following reasons: Homewav provides a permanent cost to the inmates that matches what we currently have and is lower than other bidders, and the Sheriff believes it is important to provide a rate to the inmates and their families that doesn't place a huge burden on them; the equipment they provide matches what the jail currently has; a legal library will be provided at no cost; their technical assistance is based locally, so if there's an issue they can be here fairly quickly; Homewav will afford the County a 40% commission, and they also provide a minimum monthly guarantee of 36,000.00 revenue for the facility; Homewav has already reached out to our current I.T. provider to guarantee that they can contract with them and they've ensured that they can partner and integrate with PC Net if awarded the bid. Captain Floyd noted that all of the references Homewav listed gave great reviews. Presiding Commissioner Phillips entertained a motion to approve awarding the bid to Homewav as presented by Sheriff Cole and Captain Floyd. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The Commission met to discuss the obstruction of view caused by the spruce trees on the south side of the Historic Courthouse lawn. Building and Maintenance Supervisor Richard Teague noted that he's had a lot of requests by security that the trees be trimmed or be removed. Discussion was held, and Sheriff Cole noted that the trees do present a security issue, however, he does not want to see any trees be removed. His suggestion was to place extra security cameras where there is need. Mr. Teague noted that he had the trees in question evaluated by the Conservation Commission two years ago and they let Mr. Teague know that if you /.Ml·n the trees it could easily kill them. Western Commissioner Bilyeu noted that there is no way to make all of the Courthouse Ljperty visible by one site simply because of the size of the building. He did not believe any action was needed. Presiding Commissioner Phillips agreed. Sheriff Cole and Mr. Teague concurred. No action was taken. HR Director Amber Bryant presented the Employee of the Quarter award to Deputy Sean Carleton. Deputy Carleton was praised for his actions and his work ethic. The Commission entered into closed session per RSMo 610.021.17 (regarding auditor communications) by means of roll call vote. The Commission terminated closed session by means of roll call vote, and after entering regular session the meeting was adjourned at 10:58 a.m. I C ate: Date: 1- 1 - 20 1 7 Date: 7. 1- 19 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 4 4 'r C--2 =*prl•g:h4*2.. Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on July 2, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:05 a.m. Mike Robertson Eastern, Commissioner Absent Hosea Bityeu Western, Commissioner Present 8:55 a.m. 9:05 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 9:05 a.m. Ida Hutcheson Assistant to the Commission Present 8:55 a.m. 9:05 a.m. Attendees: Human Resources Director Amber Bryant (.3 A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, July 2, 2019 as published, as well as approval of Christian County Commission's regular session minutes from June 27, 2019. There are no financials to address. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The Commission met with presenter Amber Bryant, Human Resources Director, in regards to policy. Ms. Bryant presented updates to Benefits and Job Status Protection on FMLA Leave, Requesting FMLA Leave, Reduction in Workforce/Layoff, and Disabilities & ADA Grievance Procedure. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the policy changes as presented by Human Resources Director Amber Bryant. Western Commissioner Bilyeu so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Bilyeu. Nay: None. Absent: Robertson. Abstain: None. The meeting was adjourned at 9:05 a.m. tby*t / 0 CD --Date: Date: 1- 9//9 Date: -74 - Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu r n Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on July 8, 2019 at 10:00 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 10:00 a.m. 10:52 a.m. Mike Robertson Eastern Commissioner Present 10:00 a.m. 10:52 a.m. Hosea Bilyeu Western Commissioner Present 10:00 a.m. 10:52 a.m. Krista Raleigh Executive Assistant Present 10:00 a.m. 10:52 a.m. Ida Hutcheson Assistant to the Commission Present 10:00 a.m. 10:52 a.m, Attendees: Auditor Amy Dent, Assessor Danny Gray, Resource Management Director Todd Wiesehan n A quorum was established. Presiding Commissioner Phillips noted that the agenda shall be amended to remove the Sheriff's item (Dishwasher Purchase). Presiding Commissioner Phillips then entertained a motion to approve all of the items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, July 8, 2019 as amended; approval of Christian County Commission's regular session minutes from July 1, 2019 and July 2, 2019; approval of Christian County Commission's closed session minutes per RSMo 610.021.17 from July 1, 2019; and reappointments to the LERF Board: Michael Burch and Brian Lindsey. There are no financials to address. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met to discuss the agenda schedule. Presiding Commissioner Phillips said he wanted to avoid getting into the habit of having Monday and Thursday meetings, and said he wouldn't mind having meetings begin at 8:00 a.m. and be adjourned by 10:00 a.m. Eastern Commissioner Robertson noted that he likes having meetings on Mondays and/or Tuesdays in the morning, and prefers the next day of the week to meet be on a Thursday. Western Commissioner Bilyeu noted that the Commission already has absolute flexibility as long as the notice of the meeting is posted in accordance with Sunshine Law. Presiding Commissioner Phillips said that he has a lot of meetings that he is required by statute to attend. Western Commissioner Bilyeu noted that former Presiding Commissioner Weter met with the same schedule and did not have to leave on an ongoing basis, and asked if Presiding Commissioner Phillips is really required to attend. Presiding Commissioner Phillips answered yes, for most of them. Western Commissioner Bilyeu noted that the meetings are taking less time now with the way the agenda is posted, and he would personally have no ,·*jection to not scheduling any items to run past 11:00 a.m. in order to accommodate Presiding Commissioner Phillips' L.jhedule. The Commission agreed to the solution. No action was taken. The Commission met with presenter Danny Gray, Christian County Assessor, for his quarterly report. Assessor Gray gave his oral report, and noted that real estate assessments are up approximately $57,000,000.00 and personal assessments are up approximately $11,000,000.00. Assessor Gray noted that approximately $27,000,000.00 of the real estate A-4sessments are from new construction, most of which are residential. He then gave a brief update on the Board of alization hearings currently being held. Presiding Commissioner Phillips entertained a motion to approve the quarterly report as presented by Assessor Danny Gray. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Todd Wiesehan, Resource Management Director, for his quarterly report. Mr. Wiesehan presented his report. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the second quarter report as presented by Resource Management Director Todd Wiesehan. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with Amy Dent, Christian County Auditor, in regards to the approval of the final audit report submitted by KPM CPAs for the year ended December 31, 2018. Presiding Commissioner Phillips praised Auditor Dent for her hard work, and gave credit to former Presiding Commissioner Weter for working hard to get the County compliant. Brief discussion was held in regards to cyber security, and it was noted that a meeting with MPR and PC Net is forthcomingto address said issue. Presiding Commissioner Phillips entertained a motion to approve the final audit report as presented by Andy Marmouget of KPM CPAs and Auditor Dent. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. * meeting was adjourned at 10:52 a.m. te·. 07.// · 'Zo / C Date: 7h .,6 ·'20/9 Date: 2-·/3--·-2* 9 Date: 9- /249 U Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 6 t.mrahm M ZikIE Full Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on August 15, 2019 at 9:10 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 9:10 a.m. 10:22 a.m. Mike Robertson Eastern Commissioner Present 9:10 a.m. 10:22 a.m. Hosea Bilyeu Western, Commissioner Present 9:10 a.m. 10:22 a.m. Krista Raleigh Executive Assistant Present 9:10 a.m. 10:22 a.m. Ida Hutcheson Assistant to the Commission Present 9:10 a.m. 10:22 a.m. Attendees: Ranee Burger with the Christian County Headliner; Captain Koch; Treasurer Karen Matthews; Auditor Amy nt; Mike Younglove with Paragon Architecture; and Mark Frietchen, Mike Sutton, and Larry Helmer with DeWitt & Associates A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, August 15, 2019 as published, as well as approval of Christian County Commission's regular session minutes from August 12, 2019 and closed session minutes per RSMo 610.021.1 (regarding litigation) from August 12, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenters from Paragon Architecture and DeWitt & Associates for a construction update. Mr. Frietchen gave the Commission an update on the Justice Center renovations. Mr. Younglove then gave the Commission a project cost update. Discussion was held in regards to a package screener and turnstile, and Captain Koch noted that he would send over a quote for an alternate package screener for review. Mr. Younglove then presented Change Order 007, which decreased the sum of the contract by $5,083.33 due to reallocation of funds. Presiding Commissioner Phillips entertained a motion to approve Change Order 007. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. Mr. Younglove then presented Pay Application 19 in the amount of $47,975.07. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve Pay Application 19. Eastern Commissioner Robertson so moved. stern Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. pg. 1 Brief discussion was then held in regards to some trees planted at the Circuit Court Building that may be the wrong cies and may also interfere with utility lines. Mr. Younglove asked that Building and Maintenance Supervisor Richard Teague email him regarding the subject. No further action was taken. The Commission met in regards to a bid award for annual general carpentry services. Discussion was held, and Presiding Commissioner Phillips entertained a motion to award the bid for annual general carpentry services to Hambey Construction LLC. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Linda Barger of the Emergency Management Department in regards to a mutual aid agreement with the City of Fremont Hills. Discussion was held, and Presiding Commissioner Phillips entertained a motion to approve the mutual aid agreement as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Ken Davis, Christian County Public Administrator, for his quarterly report. Public Administrator Davis gave a brief oral report, and brought up the issue of complaints. It was determined that any complaints being made against Mr. Davis should come to his office, and then the complainant will be directed to the probate court. No further action was taken. Commission met with presenter Miranda Beadles, Christian County Highway Administrator, for an informational meeting regarding BRO funding. Highway Administrator Miranda Beadles informed the Commission that the federal government would like to rescind any BRO funding which is currently distributed through the Fixing America's Surface Transportation (FAST) Act that is not currently programmed towards projects. Ms. Beadles presented a document outlining MoDOT fund balances as of December 31, 2018, as well as a Federal Bridge Funds Qualification Listing which included a list of eligible structures that BRO funding can be spent on (the bridges listed with the red strike-through cannot be programmed to for various reasons). Ms. Beadles noted that the eligible bridges without the programming restrictions are in fairly decent shape and are not on the current 10-year plan, with the exception of Chadwick Road. She said that the bridge has some deck deterioration, but it shouldn't be an expensive project, and if it was to be programmed it would need to be done within the next two weeks (funds would have to be fronted and a consultant would need to be hired). She expressed concern that money would be utilized to fix something that isn't a priority, and doesn't want to spend taxpayer money just to spend it. She would rather utilize the money to fix the two bridges that are in dire need. The Commissioners agreed with Highway Administrator Beadles, and expressed their appreciation of her work. No further action was taken. The meeting was adjourned at 10:22 a.m. - kt ACE, i 4,2 --4440 A , DA: ·R-/4-19 0 *te: n€. 19 -70/9 Date: 2 /,5 f Ll Western Commissioner Eastern Commissioner Presiding Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu pg. 2 r.) R.*Math.C.. 1= ah,t... 03/%91 "8'8+66'ail,1 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri 65721 on August 19, 2019 at 8:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Present 8:25 a.m. 9:43 a.m. Mike Robertson Eastern Commissioner Present 8:25 a.m. 9:43 a.m. Hosea Bilyeu Western Commissioner Present 8:25 a.m. 9:43 a.m. Krista Raleigh Executive Assistant Present 8:25 a.m. 9:43 a.m. Attendees: Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Judge Laura Johnson, Judge Kruse, 6 Chris Bauman with the Ozark School District, Brian Teems, Chelsey Sullins, HR Director Amber Bryant, Captain Koch, onda Purvis, Prosecutor Amy Fite, Chief Juvenile Officer Perry Barnes, Jared Roderick, Victoria Puga, Gerald Chambers Lt. Duryea, Sam Shaumann, John Stratmann, Randy Guerin, Jim Spencer, Jeremy Wallen, Cody Hull A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, August 19, 2019 as published, as well as approval of Christian County Commission's regular session minutes from August 15, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Perry Barnes, Chief Juvenile Officer, in regards to a new position. Judge Johnson began the presentation by saying that the courts and the juvenile office have been working for several months in collaboration with the Ozark School District to begin a diversion court pilot program. The purpose of the program is to divert students who would normally find themselves in the Juvenile office into this program so that the courts would work closely with the families of the students-to address attendance and behavioral issues. She said Judge Kruse has volunteered to handle this program, and Prosecutor Amy Fite is in support. She then outlined the details of the program, saying that students with 80% or less attendance who are not succeeding academically will be selected by the school district for participation in diversion court. The program will involve the entire family, who will meet with Judge Kruse twice a month. Staffing sessions will be held before court, and resentatives from the school district will be in attendance. The students will be required to meet goals, and failure to >tooperate could lead to other sanctions. The family will be in the program for six months to a year. pg. 1 Chief Juvenile Officer Barnes noted that the program allows the courts to be proactive, and not reactive, and allows the enile Office to address the same youth that would typically come to his office. He noted that it is their goal that this Juvenile Officer would be dedicated completely to the school district, and wouldn't be utilized for other Juvenile Officer duties. Funding was then discussed. Chief Juvenile Officer Barnes noted that they would receive grant funding through Youth Services, as well as through reimbursement by the Ozark School District. He said that Ozark Schools has offered to finish outthe budget forthisyearand next calendaryear in orderto reimburse the County forthis position. Judge Laura Johnson said that the position would come at no cost to the County, and said that after 2021, assuming that the program is a success, the plan is that they would continue to fund the position. Chris Bauman agreed, and said they would be willing to fund this throughout the program. Officer Barnes said that he's confident that grant funding will be available for the program. Judge Kruse said that they want to pool as many resources together as they can, and noted that they may potentially work with Burrell Health. Judge Johnson requested approval of a new juvenile officer with the understanding that the County will be reimbursed for the position by Ozark School District. Judge Kruse noted that there is currently a memorandum of understanding being circulated by the school district. Presiding Commissioner Phillips said that the document should be reviewed by the Commission and by Counselor Housley. It was noted that the Juvenile Officer would be officed in the school district and there wouldn't be any duplication of at- 00 programs. Auditor Dent asked for reassurance that this position would be fully-funded, and would include funding ur uniforms, workman's compensation, etc., and also inquired as to what the officer would do when school was not in session. Judge Kruse answered that she would still hold court forthe families during the summer, and the officer would be tasked with checking on the families and students throughout the year. It was asked why this position would be needed instead of a school resource officer. Officer Barnes said that a Juvenile Officer has more access to information and is able to carry a weapon, and an SRO doesn't have that option. It was noted that the memorandum of understanding would need to have clear language about holiday pay, PTO, uniforms, insurance, etc. Presiding Commissioner Phillips said that more discussion will be needed before a decision can be made, and noted that the Commission would like to have a copy of the memorandum of understanding for review. This item will be readdressed on Monday, August 26, 2019 at 8:25 a.m. No further action was taken. The Commission met with representatives from the Christian County Soil and Water Conservation District in regards to a request for funding. Discussion was held, and Presiding Commissioner Phillips entertained a motion to continue the County's annual commitment of $10,000.00 to the Christian County Soil and Water Conservation District. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met in regards to a bid opening for a building maintenance shop. No bids were received. Purchasing Agent Krista Raleigh and Building and Maintenance Supervisor Richard Teague noted that this was the second licitation, and numerous vendors were contacted for each solicitation. Mr. Teague noted that he would like to contact ihtlividual companies to receive quotes. Presiding Commissioner Phillips entertained a motion to approve giving Building and Maintenance Supervisor Richard Teague the ability to search for vendors and receive quotes to build this pg. 2 shop pending approval of Counselor Housley. Western Commissioner Bilyeu so moved. Eastern Commissioner bertson seconded the motion. Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:43 a.m. n 0\11 7kJARAMA, Date: 0+21 70 1 9 Date: ,-21-20,9 Eate: 1 -2 0 -(9 91 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 0 pg. 3 ' 4/3 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on August 22, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:16 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:16 a.m. Krista Raleigh Executive Assistant Present 8:55 a.m. 9:16 a.m. Attendees: Clerk Kay Brown, Highway Administrator Miranda Beadles, Sheila Nichols, Rance Burger with the Christian County Headliner, Auditor Amy Dent A quorum was established. Western Commissioner Bilyeu entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, August 22, 1 2019 as published, approval of Christian County Commission's regular session minutes from August 19, 2019, and approval of Certified Court Order 08-22-2019-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. The Commission met regarding levy hearings for Common One Road District, Common Two Road District, and General Revenue. Clerk Kay Brown presented the prior year tax rate ceiling for Common One Road District as 0.1049, and the current year rate computed at 0.1026. Discussion was held, and Western Commissioner Bilyeu entertained a motion to leave the levy rate as is. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. Clerk Kay Brown presented the prior tax rate ceiling for Common Two Road District as 0.0000, and the current year rate computed at 0.0000. Discussion was held, and Western Commissioner Bilyeu entertained a motion to leave the levy rate as is. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent Phillips. Abstain: None. Clerk Kay Brown presented the prior tax rate ceiling for General Revenue as 0.2266, and the current year rate computed at 0.2241. Clerk Kay Brown suggested the current rate be reduced by 0.1701, making the levy rate 0.0540. Discussion :.ft was held, and Western Commissioner Bilyeu moved that in light of the mandated Hancock Amendment the levy rate be reduced to 0.0540. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. We: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. The Commission met with presenter Clerk Brown regarding destruction of records. Clerk Brown presented a list of records to be destroyed. Western Commissioner Bilyeu entertained a motion that the Commission would authorize Clerk Brown to destroy the records that are permitted to be destroyed according to the Secretary of State's schedule. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Robertson, Bilyeu. Nay: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 9:16 a.m. /1 A,v 0- i- - Date: 04 .7%43 0,9 Date: - Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu i¥ f. 5 ' . *i ./ 1 . 21 0 4,<=ty Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Counhouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on August 26, 2019 at 8:25 a.m. MEETING MINUTES Title Status Arrived Adjourned Attendee Name Ralph Phillips Presiding Commissioner Present 8:25 a.m. 10:32 a.m. Mike Robertson Eastern Commissioner Present 8:25 a.m. 10:32 a.m. Hosea Bilyeu Western Commissioner Present 8:25 a.m. 10:32 a.m. Krista Rafeigh Executive Assistant Present 8:25 a.m. 10:32 a.m. Attendees: Building and Maintenance Supervisor Richard Teague, Judge Johnson, Chris Bauman and Gerald Chambers with the Ozark School District, Victoria Puga, Chief Juvenile Officer Perry Barnes, Jared Roderick, Auditor Amy Dent, Rhonda Purvis, HR Director Amber Bryant, Jacob Irvin with Hambey Construction, Brian Preece with Austin Metal Crafters, Sheriff Cole, Captain Floyd, Michael Younglove with Paragon Architecture, Calum Pender and Dan Rooney with (3, Mark Frietchen with DeWitt & Associates, Shawny Phillips, Captain Koch A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's regular session agenda for today, August 26, 2019 as published, as well as approval of Christian County Commission's closed session minutes per RSMo 610.021.3 (regarding personnel) from August 21, 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Robenson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Perry Barnes, Chief Juvenile Officer, regarding a new Juvenile Officer position follow-up meeting. Eastern Commissioner Robertson asked who would be responsible to pay overtime to the employee. Officer Barnes answered that it would be up to the County to decide if they wanted to issue Compensatory Time, however, anything monetary would be the responsibility of the Schoo[ District. HR Director Amber Bryant offered suggestions regarding the language jn the MOU as it related to the employee would be a County employee, and therefore would be subject to County policies and procedures; and that the cost of uniforms, equipment, and related materials would be payed for by the School District. Western Commissioner Bilyeu suggested that the Commission approve the Memorandum of Understanding as presented, and noted that if any parties to said agreement see an issue that needs to be raised it can be routed to all, including the attorneys. Western Commissioner Bilyeu moved to approve . pg. 1 C 14. the Memorandum of Understanding as presented by Chief Juvenile Officer Barnes and to express appreciation for the work that has been done. Eastern Commissioner Robertson seconded the motion. e: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. hl Date: )6/10//9 40*-F Date: fo -m· Fe Eastern Commissioner Presiding Commissioner Western Commissioner Aike Robertson Ralph Phillips Hosea Bilyeu 21Page To: County Commission 0 From: Madi Hires Attached are the minutes from -1-Rt-(Edaa j Byrbgr »I, 6©1 9 12- ciktr:}4684 Please 1062 over and note any changes/corr tions. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu Ilit#?33&:.91&* Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 7!h. 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Amved Adioun:ted Ratph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:19 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:19 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:19 a.m. Attendees: County Clerk Kay Brown, Auditor Amy Dent, Rhonda Purvis, Emergency Management Director Phil Amtower, Cheryl Mitchell, Linda Barger, Highway Administrator Miranda Beadles County Clerk Kay Brown appointed Western Commissioner Bilyeu as Presiding Commissioner for oday's meeting. A quorum was established. Western Commissioner Bilyeu entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. October 701 2019 as published, and approval of minutes from September 26#'.2019. There were no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Auditor Amy Dent for her monthly report. Auditor Dent presented her report for September 2019. Discussion was held. No action was taken. The Commission met with County Clerk Kay Brown for her quarterly report. Clerk Brown presented her quarterly report. Discussion was held. No action was taken. The Commission met with Emergency Management Director Phil Amtower for his quarterly report. Mr. Amtower presented his quarterly report. Discussion was held. No action was taken. Collector Ted Nichols was unable to present his quarterly report. The Commission stood in recess until ¢10:15 a.m. 1IPage rlhe Commission met to announce that a petition seeking to vacate 810-feet at the end of Galena LRoad has be filed pursuant to section 228.110 RSMo. Western Commissioner Bilyeu read the first paragraph from the petition and noted that the matterwill be continued at the next quarterly term of the court on January 6th, 2020. No action was taken. The meeting was adjourned at 10:19 a.m. A*2:Le T 66 Date: Ar· rFA · Ze,9 Date: date: 101-191 Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 0 21Page To: County Commission 0 From: Madi Hires 31ktched are the minutes from 1 1 kni£*4 j (1406.c -7#1, BO/9 Please 1060over and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! '0**Air , Eastern Commissioner Presiding Commissioner Western Commissioner 0 Mike Robertson Ralph Phillips . Hosea Bilyeu Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street Room 100 Ozark, Missouri. 65721 on October 1001, 2019 at 8:25 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourne€i Ralph Phillips Presiding Commissioner Absent 8:25 a.m. 9:40 a.m. Mike Robertson Eastern Commissioner Present 8:25 am. 9:40 a.m. Hosea Bilyeu Western Commissioner Present 8:25 a.m. 9:40 a.m. Mad Hires Executive Administrative Assistant Absent Krista Raleigh Purchasing Agent Present 8:25 a.m. 9:40 a.m. Attendees: Diane Stalder, Presiding Judge Laura Johnson, Crystal Copeland with Judicial Services of the Ozarks, Steve Hash and Rebecca Perkins with Probationary Services, Inc., Chief Deputy Recorder Judy Trupp, County Clerk Kay Brown, Treasurer Karen Matthews, Collector Ted Nichols A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items sted on the consent agenda, which included approval of Christian County Commission's agenda for oday. October 10#1.2019 as published, Christian County Commission's regular session minutes from October 3rd. 2019 and October 7th. 2019; closed session minutes from October 2nd 2019 (per RSMo 610.021.1) and October y. 2019 (per RSMo 610.021.3 - which was canceled); and Certified Court Order No. 10210-2019-01.Eastern Commissioner Ro.bertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Phillips, Bilveu, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with presenter Judge Laura Johnson in regards to a bid award for Pre-Trial Services. Judge Johnson noted that two bids had been received, which were from Judicial Services of the Ozarks and Court Probationary Services. A bid tab was presented, and Judge Johnson confirmed that the following items were the services that the courts typically used when utilizing pre- trial services: GPS Monitoring, 13 Panel Instant Test with device and collection fee (which includes EtG), Urine Confirmation, and EtG Alcohol Metabolite Stand-Alone Screen. Judge Johnson noted that Judicial Services of the Ozarks had consistently lower pricing on their services, and recommended award to Judicial Services of the Ozarks. Presiding Commissioner Phillips entertained a motion to accept the recommendation of Judge Laura Johnson to award the bid for pre-trial services to Judicial Services of the Ozarks for a term of one year with the option of renewing for iwo additional one-year periods. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. JAye: Phillips. Bilyeu. Robertson. Nay: None. Absent: None. Abstain: None. 1IPage The Commission met with presenter Judy Trupp, Chief Deputy Recorder, in regards to a bid opening for scanning and imaging services. One bid was received, which was from Sutterfield Technologies located in Duncan, Oklahoma. Recorder Hall will review the bid and return at a later date to commend award. No action was taken. The Commission met with presenter Judy Trupp, Chief Deputy Recorder, in regards to the Recorder's quarterly report. Ms. Trupp presented the report. Discussion was held, and Presiding Commissioner Phillips entertained a motion to accept the Recorder's quarterly report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Phillips, Bilveu, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Clerk Kay Brown in regards to the MAC conference delegates. Clerk Kay Brown presented a locked voting box which contained fourteen (14) votes. The Commissioners counted the votes for each of the delegates. Auditor Amy Dent received nine (9) votes, and Recorder Kelly Hall received five (5) votes. Clerk Kay Brown noted that Auditor Amy Dent is delegated to represent Christian County at the MAC meetings. No action was taken. The Commission met with presenter Treasurer Matthews regarding SAGE software, which was the County's previous accounting system (and has recently been utilized for paying election judges, for viewing history. and for printing reports. Treasurer Matthews noted that not all of the data stored in SAGE was transferred during the conversion to the Tyler Accounting System, and up until last week she was able to utilize the software to perform her job duties. Treasurer Matthews noted that she is nable to use the same functions as before, and when SAGE was contacted in order to troubleshoot the problem, she was informed that Clerk Kay Brown has the authority to decide whether or not she will give Treasurer Matthews access. Clerk Kay Brown noted that the SAGE software is phasing out. and by purchasing the upgrade they are able to continue utilizing the software. Clerk Brown suggested setting up Treasurer Matthews as a client in the software and giving her permissions so that she may continue to perform her job duties. Clerk Brown noted the cost would be $180.00 to do so. Presiding Commissioner Phillips entertained a motion to grant Treasurer Matthews access to SAGE software and to be set up as a client. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Phillips, Bilyeu, Robertson. Nay: None. Absent: None. Abstain: None. 21Page The Commission met with presenter Ted Nichols. Christian County Collector, for his verbal quarterly report. Collector Nichols noted that collections since January (which included December of 2018 collections) approximate a little over $662,000.00. He also noted that the 2% penalty collected on C>elinquent accounts is approximately $109,000.00. Stonehollow NID collections are at $25,128.00, and Riverdown NID collections are at $38,040.00. Liquor license collections. are up approximately $3,000.00 over last year, with current totals at $28,000.00. Collector Nichols noted that statements will be mailed out on November 1.2019, with parcel totals equaling 73,075. Collector Nichols said that on November 12,2019 his office will be at Billings City Hall, on November 13,2019 his office will be at Clever City Hall. and November 14,2019 his office will be at Sparta City Hall. All locations will host his office from 9:00 a.m. to noon in order to collect taxes. Further discussion was held, and Presiding Commissioner Phillips entertained a motion to accept the quarterly report as presented by Collector Ted Nichols. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Phillilis, Bilveu, Robertson. Nay: None. Absent: None. Abstain: None. The Meeting was adjourned at 9:40 a.m. (D 1 1 Lia_ Kk41** Date: 16, /-7* 240* Date: te-/8 -16/9 Date: le- 11-44 - Eastern Commissioner Presiding Commissioner Western Commissioner Mike Robertson Ralph Phillips Hosea Bilyeu 0 31Page h. 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri. 65721 on October 17'h, 2019 at 8:55 a.m. MEETING MINUTES Attenelee Name Title Status Arrived Adioumed Ralph Phillips Presiding Commissioner Absent Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:24 a.m. Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:24 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:24 a.m. Attendees: Assessor Danny Gray, Lynn Lovins, County Clerk Kay Brown, Recorder Kelly Hall, Auditor Amy Dent, Rhonda Purvis, Purchasing Agent Krista Raleigh, Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan, Michele Walker, Circuit Clerk Barb Stillings County Clerk Kay Brown appointed Western Commissioner Bilyeu as Presiding Commissioner for today's meeting. > quorum was established. Western Commissioner Bilyeu entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. October 1701 2019 as published, Christian County Commission's regular session minutes from October 10'h, 2019 and the reappointment of Kathy Iman to the L.E.R.F. (Law Enforcement Restitution FOnd) Board. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with Assessor Danny Gray and Business Personal Property Clerk Lynn Lovins for the Assessment List Printing and Mailing bid opening. Two bids were received from Edward J. Rice and Divco Data. Assessor Gray wishes to review the bids and come back at a later time to present his recommendation for award. No action was taken. The Commission met with presenter Assessor Danny Gray for his quarterly report. Assessor Gray presented his verbal report. Discussion was held. No action was taken. 0 1IPage The Commission met with Recorder Kelly Hall for a bid award for Scanning & Imaging Services. Recorder Hall recommended award to Sutterfield Technologies. Discussion was held and Recorder Hall noted that this project would most likely begin in 2020. Western Commissioner Bilyeu entertained (31 motion to award Sutterfield Technologies for the Scanning & Imaging Services. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Robertson. Nay: None. Absent: Phillips. Abstain: None. The Commission met with presenter Highway Administrator Miranda Beadles for her quarterly report. Discussion was held. No action was taken. The Commission met with presenters Circuit Clerk Barb Stillings and Auditor Amy Dent for a budget amendment to the Circuit Clerk's consolidated fund. Discussion was held. Western Commission Bilyeu entertained a motion authorize Auditor Dent to work with Circuit Clerk Stillings and to return on Monday, October 211 2019 to present an amended budget. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Robertson. Nav: None. Absent Phillips. Abstain: None. The Commission met with presenter Resource Management Director Todd Wiesehan for his quarterly report. Discussion was held. No action was taken. The Commission met with presenter Resource Management Director Todd Wiesehan for the ,-fonveyance of roads within Brittany Estates. Discussion was held. Western Commissioner Bilyeu Untertained a motion to follow the recommendation of Mr. Wiesehan to convey roads within Brittany Estates and sign Order No. 10-17-2019-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Rbbertson. Nay: None. Absent: Phillips.'Abstain: None. ) The Commission met with County Clerk Kay Brown to discuss re-keying her office. Discussion was held. Western Commissioner Bilyeu entertained a motion to give Clerk Brown permission to re-key her office to stay HAVA (Help America Vote Act) compliant and secure election equipment. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 10:24 a.m. [)cite: Date: 4 ----_ - Ur--3- AVOll- /6.2(.3{4319 t0114/61 date: Eastern Commissioner Presiding Commissioner Western Commissioner Aike Robertson Ralph Phillips Hosea Bilyeu 21Page b To: County Commission 0 From: Madi Hires Attached are the minutes from 1¥U(&404 i ex»£ E-Tth ,* R Please 100Uver and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thankyou! 0 AD*Mi-1 Eastern Commissioner Presiding Commissioner Western Commissioner 0 Mike Robertson Ralph Phillips Hosea Bilyeu -,9 Aifi;44 A -CQUEN-- Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 211 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:15 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:15 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:15 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 11:15 a.m. Attendees: Trevor Croley and Michelle Brown with Croley Insurance, Purchasing Agent Krista Raleigh, Human Resources Director Amber Bryant. Chelsey Sullins, Maintenance Supervisor Richard Teague, Assessor Danny Gray, Auditor Amy Dent, Captain Seiner, Captain Koch. Lieutenant Davis, Sheriff Brad Cole. Alicia Chaves. Anna Bunch A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items nqsted on the consent agenda, which included approval of Christian County Commission's agenda for today, October 211 2019 as published, and Christian County Commission's regular session minutes from October 17111 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu. Phillios. Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Trevor Croley and Michelle Brown from Croley Insurance for a Health Insurance review. A working document was presented for the Commission to view quotes received from the following carriers: Anthem BlueCross BlueShield. United Healthcare and Cigna. These quotes were compared with our current carrier Cox Health. Discussion was held. No action was taken. The Commission met with presenter Human Resources Director Amber Bryant for her quarterly report. Ms. Bryant presented her quarterly report. Discussion was held. No action was taken. The Commission met with presenter Maintenance Supervisor Richard Teague for his quarterly report. Mr. Teague presented his quarterly report. Discussion was held. No action was taken. 1 1IPage The Commission met with presenter Sheriff Brad Cole for his quarterly report. Sheriff Cole presented his quarterly report for the Jail, Patrol Division and Operations. Discussion was held. No action was taken. The Commission met to discuss Prescription Drug Monitoring Programs (PDMP). Western Commissioner Bilyeu presented, as he had recently spoken with Cindy Bilyeu at the Christian County Health Department (CCHD}. Currently Christian County does not have a PDMP in place and the CCHD does not have any plans to implement one, but noted that both Mercy and Cox Hospitals already had a monitoring program in place. Ms. Bunch from the Prosecuting Attorney's office noted that Missouri is the only state that doesn't have a statewide jurisdiction, that several counties are working with St. Louis County's plan. Ms. Bunch also stated that of the participating counties, their Health Departments are involved, but she didn't think they had to be. Discussion was held. The Commission agreed that more information is required prior to any further steps being made. No action was taken. The Commission met with presenter Auditor Amy Dent for the presentation of Circuit Clerk Barb Stillings' 2019 Consolidated Courts Fund budget amendment. The amended budget will stay in the Commission chambers for 10 days prior to any action. No action was taken. The Commission met to discuss LERF (Law Enforcement Restitution Fund) Board reimbursement for pretrial services fees accrued this year. Sheriff Brad Cole noted that he was unsure if pretrial services would be an expense covered by this board. Western Commissioner Bilyeu read from an email 1ounty Counselor Housley pertaining to this matter, and added that he personally felt these expenses could be related to law enforcement. As the Commission cannot directly request funds from the LERF Board, Western Commissioner Bilyeu will be reaching out to Judge Laura Johnson and Circuit Clerk Barb Stillings to discuss requesting funds. No action was taken. The meeting was adjourned at 11:15 a.m. 4 ABLY Gate: /0- 23-11 U Date: 10-14-1019 date: /0 ·2+25/9 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 41 Il To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the mintrtef from [nondaq, 0*ber allt.1 60/9 Please look ov¥ and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 44' (06]V All' 1 1/4 Hosea Bily Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 24'h, 2019 at 9:35 a.m. MEETING MINUTES Attendee Name Title Status Am'ved Adio.umed Hosea Bilyeu Western Commissioner Present 9:35 a.m. 11:09 a.m. Ralph Phillips Presiding Commissioner Present 9:35 a.m. 11:09 a.m. Mike Robertson Eastern Commissioner Present 9:36 a.m. 11:09 a.m. Madi Hires Executive Administrative Assistant Present 9:35 a.m. 11:09 a.m. Attendees: Purchasing Agent Kristel Raleigh, Auditor Amy Dent, Coroner Mandi Armitage, Sheriff Brad Cole, County Clerk Kay Brown, Circuit Clerk Barb Stillings, Collector Ted Nichols, Treasurer Karen Matthews, Recorder Kelly Hall, Public Administrator Ken Davis, Robert Adams, Tyler Watring with Phillips Hardy Inc., Highway Administrator Miranda Beadles, Larry Henderson with Hartman Construction, Darrell Mrotek with Darrell Mrotek Construction, Joan Hays with Lehman Construction, Andrew Spencer with Crossland Heavy Contractors, Scott Bilyeu with the Ozark Special Road District, pencer Jones with Great River Engineering Attendees by phone: Prosecuting Attorney Amy Fite, Assessor Danny Gray A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda. Which included approval of Christian County Commission's agenda for today, October 24'h, 2019 as published, and Christian County Commission's regular session minutes from October 21 St. 2019 and Certified Court Order No. 10-24-2019-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, PhilliDs, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Purchasing Agent Krista Raleigh for a bid opening for Lightning Protection for the Circuit Court Building. One bid was received from Al Electric Service Inc. for $40,400.00. Ms. Raleigh said the bid would be reviewed by Maintenance Supervisor Richard Teague, as well as Auditor Amy Dent and they will return Monday, November 4111.2019 for possible recommendation of award. No action was taken. The Commission met with presenter Circuit Clerk Barb Stillings for the Salary Commission Meeting. The Salary Commission minutes are on file with the Christian County Clerk's office. n 1IPage The Commission met with Highway Administrator Miranda Beadles and Spencer Jones with Great River Engineering for a bid opening for Riverside Bridge. Four bids were received: Phillips Hardy Inc. for $2,675,747.87; Lehman Construction for $2,834,690.21; Hartman Construction for $2,533,558.00; and rossland Heavy Contractors for $2,965,883.13. The bids will be reviewed by Great River Engineering to ensure all supporting documentation is received and a recommendation of award will be made at a later date. No action was taken. The meeting was adjourned at 11:09 a.m. , j ..v 9<.201.. PAlLrt ,402 £12. A Date: /0-29·49 U Date: /911<)'1 Date: i Gl'6- 2-a /9 (03 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page *f 3 To: County Commission From: Executive Administrative Assistant Madi Hires Attached gre the minutes from lhww 81*7k» air# * 30/ 9 -72=pjar 8€>dlen Please looIMver and note any changes/conrectionge Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 346 pe 097.0, 7 /,/44 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner /0 maaE- £62/ ChrisHan County Commission SCHEDULE FOR WEEK OF October 28'h - November 11 2019 Administrative and Department functions occur Monday through Friday, from 8:00 a.m. to 4:30 p.m., with the exception of observed holidays. Notice is hereby given that the Christian County Commission will meet in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 28'h, 2019 at 8:55 a.m. 0. This notice was posted at 2:00 p.m. on October 241:,2019. L Convene Establishment of Quorum 11. Consent Aaenda: Approval of Today's Agenda Approval of Last Meeting's Minutes Approval of Financials 111. Items Removed from Consent Aaenda: IV. Other Items for Consideration: 9:00 a.m. Bid Opening: Bucket Truck for Maintenance Assessor Danny Gray: Award - Assessment List Processing Dr. Pam Duitsman: MU Extension Administrative Assistant Chief Juvenile Officer Perry Barnes: Preliminary Budget Meeting Christian County Commission: Kloppe Associates Croley Insurance: Health Insurance V. Adioumment Allitems on the agenda include the opportunity for board consideration, discussion, and possibte action. This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public, and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri·Sunshine Law (RSMo 610.020} 09 UAB,V#M Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 28#4 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjeumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:09 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:09 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:09 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 11:09 a.m. Attendees: Assessor Danny Gray, Maintenance Supervisor Richard Teague, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Rhonda Purvis, Dr. Pam Duitsman, Josh Bird. Human Resources Director Amber Bryant, Chelsey Sullins, Treasurer Karen Matthews, Prosecuting Attorney Amy Fite. Chief Juvenile Officer Perry Barnes, Victoria Puga, Highway Administrator Miranda Beadles, Collector Ted Nichols, County Clerk Kay Brown, Circuit Clerk Barb Stillings, Recorder Kelly Hall, Alicia Chaves, Janice Kloppe and Becky Ellerman with Kloppe Associates, Trevor Croley and Michelle Brown with Croley Unsurance A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. October 2801, 2019 as published, Christign County Commission's regular session minutes from October 24111 2019 and Christian County Commission's closed session minutes from October 2401 2019 per RSMo 610.021.2(Real Estate) & 610.021.3 (personnel). There were no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening for a bucket truck for the Maintenance Department. Three bids from two vendors were received. Cox Auto Group: 2007 International 4400 60ft. bucket truck for $35,000.00; Cox Auto Group: 2008 Ford F-750 60ft. bucket truck for $35,000.00; Wheeler Auto: 2001 Sterling Aceten-a 60ft. bucket truck for $26,875.00. Mr. Teague stated that he will review the bids and view each truck in person to ensure all certifications are current and return at a later date to recommend award. No action was taken. 09 1[Page The Commission met with presenter Assessor Danny Gray for award of assessment list processing. Assessor Gray recommended award to Edward J. Rice as their bid was the lowest. Presiding Commissioner Phillips entertained a motion to award assessment list processing to Edward J. Rice as commended by Assessor Gray. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with presenter Dr. Pam Duitsman from MU Extension to discuss the administrative assistant position in their office. Dr. Duitsman noted that this is currently an open position; obtaining a skilled employee and retaining them is difficult as this position has no benefits offered. The position is cumently funded by Christian County making a yearly contribution to the Christian County University of Missouri Extension Council. Dr. Duitsman proposed that this position become a Christian County position, so that ben@fits could be offered. Discussion was held. No action was taken. The Commission met with presenter Chief Juvenile Officer Perry Barnes for a preliminary 2020 budget meeting. Discussion was held. No action was taken. The Commission me with Janice Kloppe and Becky Ellerman with Kloppe Associates. Presiding Commissioner Phillips noted that the reasoning for this additional meeting was to clarify what sensitive information Kloppe Associates would have access to in regards to the phone audit. Ms. Kloppe presented the Commission with a preliminary report of their audit thus far as well as reviewing questions Office Holders/Elected Officials had asked in advance of this meeting. Discussion was held. o action was taken. The Commission met with presenters Trevor Croley and Michelle Brown from Croley Insurance. 4/Ir. Croley gave a brief review of the two previous meetings regarding the County's coverage optjons. Collector Ted Nichols stated that we have to take care of our good employees, that is how we will keep them. Western Commissioner Bilyeu agreed with Collector Nichols and added that staying with our existing healthcare plan would keep the County's commitment to not add to the burden of the employees. Presiding Commissioner Phillips entertained a motion to renew Christian County's healthcare coverage with Cox Health; maintaining the existing plans. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The meeting was adjourned at 11:09 a.m. « /4*gc DA?GI -ACI¥ < \ Date: /0 4 . D-ate: /029 - 26/9 \31 119 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission From: Executive Administrative Assistant Madi Hires At;p€ht#Ire tlbe minutms from 94, Ct®ber *74% ao/9 . PleaE@ look ovekind note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! -r (12 '° b, bi Hosea Bilyeuu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 on October 31 st 2019 at 8:40 a.m. MEETING MINUTES Attendee Name Title Status Am'ved Adjourned Hosea Bilyeu Western Commissioner Present 8:40 a.m. 10:26 a.m. Ralph Phillips Presiding Commissioner Present 8:40 a.m. 10:26 a.m. Mike Robertson Eastern Commissioner Present 8:40 a.m. 10:26 a.m. Mad Hires Executive Administrative Assistant Present 8:40 a.m. 10:26 a.m. Attendees: Dr. Pam Duitsman, Josh Bird, Diane Stalder, Human Resources Director Amber Bryant, Purchasing Agent Krista Raleigh. Auditor Amy Dent Circuit Clerk Barb Stillings, Michele Walker, Reba Retell, Prosecuting Attorney Amy Fite, Janette Bilyeu, Janice Kloppe and Becky Ellerman with Kloppe Associates, Treasurer Karen Matthews, Recorder Kelly Hall, Highway Administrator Miranda Beadles, Alicia Chaves, Maintenance Supervisor Richard Teague 6 quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items Listed on the consent agenda, which included apprbval of Christian County Commission's agenda for today. October 31 st 2019 as amended to include addition of the Commission's 2020 Budget meeting & Kloppe Associates, and Christian County Commission's regular session minutes from October 28th. 2019. There were no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Dr. Pam Duitsman from MU Extension and Chairman of the Christian County University of Missouri Extension Council Josh Bird to continue discussion on an administrative assistant position. Auditor Amy Dent presented a proposed budget showing the possible changes. Discussion was held. Presiding Commissioner Phillips entertained a motion to follow the recommendation of County Counselor Housley and Human Resources Director Amber Bryant to not move forward with making this a County position. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. n 1IPage The Commission met with presenter Circuit Clerk Barb Stillings for her 2019 budget amendment. Auditor Amy Dent presented to the Commission a proposed amended budget on October- 17'h, 2019. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Ms. tillings' budget amendment as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Prosecuting Attorney Amy Fite in regards to the STOP (Services Training Officers Prosecutors) Grant for violence against women. Discussion was held and Ms. Fite presented to the Commission, the Acknowledgement of Notice of Statutory Requirement to Comply with the Confidentiality and Privacy Provisions of the Violence Against Women Act, as Amended. Western Commissioner Bilyeu moved that the Commission grant the request of our Prosecuting Attorney Amy Fite, and authorize the document to be signed by Presiding Commissioner Phillips. Eastern Commissioner Robertson seconded tile motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Janice Kloppe and Becky Ellerman from Kloppe Associates to continue discussion on the phone audit. Presiding Commissioner Phillips stated that this process has been very complex due to all parties involved. He also recommended that Kloppe Associates meet with the Sheriff's department separately as they have specific concerns in regards to what information they are comfortable sharing for the audit. Per the request of Kloppe Associates a liaison between the County Clerk's office and Kloppe was discussed; Treasurer Karen Matthews was selected. Western Commissioner Bilyeu noted thai he would like to see things move forward but understands the other involved parties have legitimate questions in regards to portal access and we should take those eriously. He mentioned that there could be a need for an additional meeting for further communication on the issue. Treasurer Karen Matthews said she would not be in favor of an additional meeting as this is the 5'h one. Eastern Commissioner Robertson moved that Kloppe Associates would be allowed portal access for information they need to complete their audit. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nay: Bilveu. Absent: None. Abstain: None. The Commission met with presenter Auditor Amy Dent for the 2020 Commission Office Budget. The overall budget shows a 4.05% increase which is approximately $14,000.00; $6,000.00 of that increase comes from the result of the Salary Commission meeting. Discussion was held. No action was taken. The meeting was adjourned at 10:26 a.m. 4 Allit /0.142 Date: /// v //9 Date: /0 ,- 4 · 24,41 f Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires Attached are the minutes from --lhxsE#4, 06©eer .6\94 ao\9 Please loormer and note any changes/conections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank youl 0 *re " lq/il 1-fosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner l Christian County Commission Notice is hereby given that the Christian County Commission met in regular seksion at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 4[h, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adioumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:42 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:42 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:42 a.m. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 9:42 a.m. Attendees: Human Resources Director Amber Bryant, Chelsey Sullins, Rhonda Purvis, Auditor Amy Dent, Purchasing Agent Krista Raleigh, Dr. Pam Duitsman A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. November 4111 2019 as published and Christian County Commission's regular session minutes -from October 31 1 2019. There were no financials to address. Eastern Commissioner Robertson so noved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with presenter Auditor Amy Dent for her monthly report. Auditor Dent presented her October 2019 report. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Auditor Dent's report as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Human Resources Director Amber Bryant and Auditor Amy Dent for a 2019 budget amendment to the Human Resources Fund. Discussion was held and Ms. Bryant will return on Thursday, November 14m for final presentment of the amended budget. No action was taken. 1IPage The Commission met with presenter Purchasing Agent Kristel Raleigh in regards to the recent bid for lightning protection on the Circuit Court Building. Ms. Raleigh noted that one bid had been received in the amount of $40,400.00 which as much higher than herself or Maintenance Supervisor Richard eague had anticipated. Their recommendation was to reject the bid and do another bid opening at a later date, possibly 2020. Presiding Commissioner Phillips entertained a motion to reject the bid at the recommendation of Maintenance Supervisor Richard Teague and rebid at a later date. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Dr. Pam Duitsman from MU Extension. Dr. Duitsman referenced an email she previously sent to the Commission regarding possible funding needs. The Christian County Complete Count Committee met with the Census Bureau for training in October and broke into three separate subcommittee. The communications subcommittee determined specific needs that would need to be addressed for our community, to increase Census participation. Dr. Duitsman requested an initial investment of $5,000.00. Dr. Duitsman also noted that they would be seeking sponsorships from local businesses later on in the process to help with the effort as well. Presiding Commissioner Phillips entertained a motion to give the initial $5,000.00 as requested. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:42 a.m. j 4 ADM. noct, r AteD/¥,1 0 - I ' U M//7 /Date: , / O 5%2>/ 9 Date: A Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner - M·r- 1 21Page ...5ard.A '/lri#3. 0 To: County Commission From: Executive Administrative Assistant Madi Hires (Lutf,ak \ 'Ljfl)*nber- 4/h j @De. Altacher] are the minutes from Please look QEf and note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 4% Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner 1 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 7}h, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:44 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:44 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:44 a.m. Mad Hires Executive Administrative Assistant i Present 8:55 a.m. 11:44 a.m. Attendees: Human Resources Director Amber Bryant, Rhonda Purvis, Maintenance Supervisor Richard Teague, Purchasing Agent Krista Raleigh, Treasurer Karen Matthews, Public Administrator Ken Davis, Captain Koch, Shawny Phillips, Circuit Clerk Barb Stillings, County Clerk Kay Brown, Michael Younglove with Paragon Architecture, Mike Frietchen with DeWitt and Associates A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items nsted on the consent agenda, which included approval of Christian County Commission's agenda for Today, November 701 2019 as published and Christian County Commission's regular session minutes from November 4#1,2019. There were no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. May: None. Absent: None. Abstain: None. The Commission met with presenter Maintenance Supervisor Richard Teague for recommendation of award for the bucket truck. Discussion was held. Mr. Teague recommended award to Cox Auto Group for the 2007 International 4400 bucket truck. Presiding Commissioner Phillips entertained a motion to accept Mr. Teague's recommendation of award to Cox Auto Group. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met for the Kloppe Associates Non-Disclosure & Confidentiality Agreement. This agreement was drafted by County Counselor John Housley. Presiding Commissioner Phillips entertained a motion to execute this document between Christian County and Kloppe Associates. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met to discuss bank signature cards. Discussion was held. No action was taken. n. 1IPage The Commission met with presenter Public Administrator Ken Davis for his quarterly report. Mr. DAveis gave a verbal report. Discussion was held. No action was taken. 0 The Commission met with presenter Human Resources Director Amber Bryant for a salary survey. Ms. Bryant discussed that this survey was initiated by HR Advantage, it is a comparison of 7 other counties (all first class) in Missouri in correlation to similar positions. Ms. Bryant thought this information would be beneficial to the Commission prior to budget meetings. Discussion was held. No action was taken. The Commission met with presenters Michael Younglove from Paragon Architecture and Mike Frietchen from DeWitt and Associates for a construction update. Mr. Younglove stated that he had just completed a walkthrough of the Justice Center and the renovations were deemed substantially complete. He presented to the Commission a Certification of Substantial Completion. Presiding Commissioner Phillips entertained a motion to approve the Certification of Substantial Completion. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Mr. Younglove presented to the Commission Pay Application number 20 in the amount of $84,677.40; which is through the end of August, which did include the Justice Center renovations. Presiding Commissioner Phillips entertained a motion to approve Pay Application No. 20. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. e Commission entered into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. The Commission terminated closed session and resumed regular session by means of roll call vote. The Commission entered into closed session per RSMo 610.021.2 (Real Estate) by means of roll call vote. The Commission terminated closed session and resumed regular session by means of roll call vote. The meeting was adjourned at 11:44 am ) iMA-OAA DAte: /3--2 - /9 0 Date: , N N'/4 Date: //-/4 -30/9 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 0 To: County Commission From: Executive Administrative Assistant Madi Hires Attached gre the minutes from 116004 ur(Wofnbe,r -1111 1 aol q R«dax- SA1/'r-, u J Please look 4*r and note any changes/conections. U Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 f i y. 4 11114|,1 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner L 0 &33<.../123 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 14'h, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrked Adjoumed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:19 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:19 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:19 am. Mad Hires Executive Administrative Assistant Present 8:55 a.m. 9:19 a.m. Attendees: Diane Stalder, Purchasing Agent Krista Raleigh, Maintenance Supervisor Richard Teague, Rhonda Purvis, Auditor Amy Dent Human Resources Director Amber Bryant, Treasurer Karen Matthews A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for atoday. November 14'11,2019 as published, Christian County Commission's regular session minutes from Ellovember 711 2019, Christian County Commission's closed session minutes from November 7'h, 2019, and Certified Court Order No. 11-14-2019-01. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Purchasing Agent Krista Raleigh for a bid opening for surplus property, the old flagpole that was recently replaced at the Historic Courthouse. Two bids were received: Sunnie Odle for $78.00 and Ralph Phillips for $101.00. Presiding Commissioner Phillips recused himself as he bid on the surplus property. Discussion was held. Western Commissioner Bilyeu moved to accept the bid by Ralph Phillips. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: None. Abstain: Philliros The Commission met with Auditor Amy Dent for the 2019 Human Resources budget adjustment. This adjustment was originally presented on October 31 st 2019. Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the amended budget as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage t. The Commission met with presenter Auditor Amy Dent for presentation of the proposed 2020 Christian County Budget. The proposed budget will be laid out in the Commission chambers for 10 days. As of November 25#1 2019. hearings will begin with individual offices regarding the budget. Discussion was held. No action was taken. The meeting was adjourned at 9:19 a.m. A AI - 64 - C »L.lt€ Date: ; / h 3- IlA 11 Date: ///'4- 2-0.19 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Eastern Commissioner Presiding Commissioner 21Page D To: County Commission From: Executive Administrative Assistant Madi Hires Atjgched fire the minutes from -lnl*Fm j gibrav' bor Iltlh , 30t 9 Please look-o*AIfid note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 ill/% /5« ( Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner /S*11•da Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On November 15th. 2019 at 11:50 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjou.med Hosea Bilyeu Western Commissioner Present 11:50 a.m. 11:54 a.m. Ralph Phillips Presiding Commissioner Present 11:50 a.m. 11:54 a.m. Mike Robertson Eastern Commissioner Present 11:50 a.m. 11:54 a.m. Madi Hires Executive Administrative Assistant Present 11:50 a.m. 11:54 a.m. Attendees: Highway Administrator Miranda Beadles, Scott Bilyeu with the Ozark Special Road District. Ranee Burger with the Christian County Headliner, Ozark Mayor Rick Gardner, Debbie Bilyeu, and Jeremy Parsons A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for loday, November 1501, 2019 as published, and Christian County Commission's regular session minutes Uorn November 14#1 2019. There are no financials to address. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillios, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Highway Administrator Miranda Beadles for award of the Riverside bridge project. Discussion was held. Presiding Commissioner Phillips entertained a motion based on the recommendation of Great River Engineering and Concurrence of the Missouri Department of Transportation to award Hartman & Company. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 11:54 a.m. n1 «L LE;22£5912*1£(-/502-/)I,.:4t2.M /4 Date: /1-16-U Date: 11-15*./9 Date: / f '· j +Ze-/9 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner lIPage 1 To: County Commission (0) From: Executive Administrative Assistant Madi Hires Attached are theminutes from . » \a R 1 U » J ef ae )/ \ 916 , 3 © 19 . Please look,over and note any changes/corrections. Initial beb¢ to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 ilkil i ,//4 / I Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark. Missouri. 65721 On November 25'h, 2019 at 8:55 a.m. MEETING MINUTES Attende.e Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:06 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:06 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:06 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:06 a.m. Attendees: Highway Administrator Miranda Beadles, Norma Ryan, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Maintenance Supervisor Richard Teague, Treasurer Karen Matthews A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, November 25'h, 2019 as published, Christian County Commission's regular session minutes from r jvember 15'h, 2019 and Certified Court Order No. 11-25-2019-01. Eastern Commissioner Robertson so .12 L/noved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Highway Administrator Miranda Beadles for the Notice of Filing of Petition to Vacate Galena Road. Ms. Beadles presented the document to the Commission, discussion was held. Presiding Commissioner Phillips entertained a motion to approve the notice of filing of the petition to vacate Galena Road. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Treasurer Karen Matthews to discuss updating bank signature cards. Discussion was held. Presiding Commissioner Phillips entertained a motion to minimize the required signatures to only the Presiding Commissioner, Treasurer, and Deputy Treasurer. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. Presiding Commissioner Phillips entertained a motion to authorize Treasurer Matthews to pursue avenues to update the County's ACH agreement. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 0 1IPage r . Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. oll Call vote: Ave: Phillips, Robertson, Bilveu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:06 a.m. 0 r Cm. 0 IW*l«C_ Date: ///2 Date: .//-ZES-2-co/9 0 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page v'r To: County Commission (00 From: Executive Administrative Assistant Madi Hires Attaph@dtope the minutes fr W entul ,-:SLAgQkk b« Ouh L 80101 0% . Plea23-166< over ar€Dbte any changes/con-ections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 9* (P it kw,·4 b Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 41 (03 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 21 201 9 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 9:58 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:58 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 9:58 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 9:58 a.m. Attendees: Purchasing Agent Krista Raleigh, Auditor Amy Dent Maintenance Supervisor Richard Teague, Recorder Kelly Hall, Coroner Mandi Armitage, Human Resources Director Amber Bryant A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. December 24.2019 as published, Christian County Commission's regular session minutes from ,-tlovember 25th. 2019 and Christian County's 2020 Holiday Schedule. There were no financials. Eastern Ltommissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillilis, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Auditor Amy Dent for her monthly report. Ms. Dent presented her report, discussion was held. Presiding Commissioner Phillips entertained a motion to accept Auditor Dent's report as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for a bid opening for carpet installation/removal at the Resource Management Building. Two bids were received; Hambey Construction and Stonebridge Carpet. Discussion was held. Mr. Teague and Ms. Raleigh will return to the Commission on Thursday. December Sh for a bid decision after a full review. No action was taken. The Commission met with Presenter Recorder Kelly Hall for destruction of records. Ms. Hall presented to the Commission her destruction list and obtained approval by signature. No action was taken. 1IPage 4. . 9:27 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 Personnel) by means of roll call vote. Eastern Commissioner Robertson so moved. Western vltommissioner Bilyeu seconded the motion. Roll Call vote: Aye: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 9:58 a.m. < Jte: Dak /2/5-//9 Date: 2-- 035 - Z.06: Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner r. To: County Commission (' From: Executive Administrative Assistant Madi Hires *T- 9*21 are the inges from iz//0 li 1 (crrb£ J.»wb« S t. 3)0/9 -12*u/ev aht,7 ease look 04er and note any chanaes/conections. IIi Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 M 1141 1 1 1 -- / Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December Sh. 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:09 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:09 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:09 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:09 a.m. Attendees: Nadine Varga, Dr. Pam Duitsman, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Maintenance Supervisor Richard Teague, Rhonda Purvis, County Clerk Kay Brown, Auditor Amy Dent, Ken Barthelette, Geri Gober A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for ,-(oday, December 5th, 2019 as published, and Christian County Commission's regular session minutes LArom December 2nd. 2019. There were no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Dr. Pam Duitsman with MU Extension for a monthly update. Dr. Duitsman presented the December 2019 Impact Report. Discussion was held. No action was taken. The Commission met with presenter Highway Administrator Miranda Beadles in regards to a contract renewal for tire and tire repairs. Presiding Commissioner Phillips entertained a motion to approve Ms. Beadles recommendation that we renew the contract with TMW Tire for an additional year. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillios, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenter Highway Administrator Miranda Beadles in regards to a contract renewal for heav'y equipment and services. Presiding Commissioner Phillips entertained a motion to approve Ms. Beadles recommendation that we renew the contract with Mullenburg Construction and Darrell Mrotek Construction for an additional year. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. lve: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage 4 The Commission met with presenters Maintenance Supervisor Richard Teague and Purchasing Agent rista Raleigh for a bid decision regarding carpet installation/removal for the Resource Management uilding. Ms. Raleigh presented a bid tab. Mr. Teague recommended award to StoneMdge Carpets for broadloom nylon carpet; as this option will have more longevity. Presiding Commissioner Phillips entertained a motion to award Stonebridge Carpets as recommended by Mr. Teague. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met with Geri Gober the Executive Director of the Christian County Library and Board of Trustees President Ken Barthelette for appointment of their newest board member. Discussion was held. Presiding Commissioner Phillips entertained a motion to affirm the appointment of Christa Mitchell to the Christian County Library Board of Trustees with a term expiring June 30th. 2023. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Phillips, Robertson, Bilyeu. Nay: None. Absent: None. Abstain: None. The Commission met to discuss the possibility of having a medical examiner verses a Coroner. Discussion was held. No action was taken. The meeting was adjourned at 10:09 a.m. 01* ' AA ll_.g m /-h quarter sales tax distributions as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The meeting was adjourned at 9:36 a.m. 0 C A,AL:L date: 12.)1,-19 *444 Date: 11/16//2 Date:/2-/* 20/9 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission ) From: Executive Administrative Assistant Madi Hires Attached are the minutes from Urjuddou: Lkahiber/ain, 30/9. Please look ovAnd note any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! n -79 1 ) Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner (3 i.&50/1921%401 Christian Couniy Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 16'h. 2019 at 8:55 a.m. MEETING MINUTES bitendee Name Title Status arriyed Adjo.umed Hosea Bilyeu Western Commissioner Present 8:55 a.m. 11:08 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 11:08 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 11:08 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 1 1:08 a.m. Attendees: Marty Roach, Dalton Tyler and Shawn Latimerwith PCnet. Purchasing Agent Krista Raleigh, Auditor Amy Dent, Circuit Clerk Barb Stillings, County Clerk Kay Brown, Treasurer Karen Matthews, Human Resources Director Amber Bryant A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for ,-*day, December 1601 2019 as published, Christian County Commission's minutes from December 9th, L.2019 and Christian County Commission's minutes from December 12'h, 2019. There are no financials. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. 9:00 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.21 (Computer/Network Security) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 10:07 a.m. Presiding Commissioner Phillips entertained a motion to exit closed session per RSMo 610.021.21 [Computer/Network Security) by means of roll call vote. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Roll Call Vote: Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 0 The Commission met with presenters Circuit Clerk Barb Stillings and Auditor Amy Dent for the Circuit Clerk's 2020 budget meeting. Auditor Dent presented fund 101-110 (Consolidated Courts), fund 269 (Law Ubrary), Discussion was held. Presiding Commissioner Phillips entertained a motion to approve lerk Stillings' 2020 budget as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Philliris, Robertson, Bilveu. Nay: None. Absent: None. Abstain: None. 10:15 a.m. Presiding Commissioner Phillips entertained a motion to enter into closed session per RSMo 610.021.3 (Personnel) by means of roll call vote. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Roll Call Vote: Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 11:08 a.m. i yl *6*;-40,.._. Date: /2-204£3 Date: 10.-14-1047 Date: /2 -« 20 /C Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner - 1 To: County Commission (D From: Executive Administrative Assistant Madi Hires AttachetraA#*.ttes ftpm,7,9mt)er j lath i 3019 -7+9*kf C 1 (U t.1£41(+ Fty.u,1 d€ Witn Pleas#!06£over an©ote any changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 f; 0. 1-4'TC'l - 0 Hosea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner rg EAki Ellful Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 19111 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived Adjourned Hosea Bilyeu Western Commissioner Absent Ralph Phillips Presiding Commissioner Present 8:55 a.m. 10:41 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:41 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:41 a.m. Attendees: Rhonda Purvis, Auditor Amy Dent, Purchasing Agent Krista Raleigh, Public Administrator Ken Davis, Alicia Chaves, Prosecuting Attorney Amy Fite, Lara Fors, Brian Neal, Highway Administrator Miranda Beadles, Circuit Clerk Barb Stillings, A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for atoday, December 19'11 2019 as published. There are no minutes or financials. Eastern Commissioner 8kobertson so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. The Commission met with presenters Public Administrator Ken Davis and Auditor Amy Dent for the Public Administrator's 2020 budget meeting. Auditor Dent presented fund 101-130 (Public Administrator). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve Mr. Davis' 2020 budget as presented. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nay: None. Absent: Bilveu. Abstain: None. The Commission met with presenter Auditor Amy Dent for the Assessor's 2020 budget meeting. Auditor Dent presented fund 241 (Assessment). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Assessor's 2020 budget as presented. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Phillips, Robertson. Nav: None. Absent: Bilveu. Abstain: None. The Commission met with presenter Purchasing Agent Krista Raleigh for discussion in regards to having a County Amazon account. Ms. Raleigh noted that as of January lit 2020. all ordering with this specific vendor would be done by the Purchasing Agent. Discussion was held. Presiding Commissioner Phillips entertained a motion to authorize Purchasing Agent Krista Raleigh the authority * create an Amazon account on behalf of the County. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. 1IPage Ave: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. The Commission met with presenter Prosecuting Attorney Amy Ate for her annual report. Ms. Fite resented her annual report. Discussion as held. No action was taken. The Commission met with presenters Prosecuting Attorney Amy Fite and Auditor Amy Dent for the Prosecuting Attorney's 2020 budget meeting. Auditor Dent presented fund 101-140 (Prosecuting Attorney), fund 250 (LEST), fund 260 (Prosecuting Attorney Training Fund), and fund 265 (Delinquent Taxes), fund 268 (Administrative Handling Costs). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Prosecuting Attorney's budget for 2020. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nav: None. Absent: Bilyeu. Abstain: None. 10:00 a.m. The Commission met with presenters Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for a bid opening for roadway signs and equipment. Four bids were received; Vulcan Signs, MD Solutions, Newman Signs, and Lightle Enterprises. Ms. Beadles noted that she will compile a bid tabulation and return Monday, December 23rd for award of the bid. No action was taken. The Commission met with presenters Highway Administrator Miranda Beadles and Purchasing Agent Krista Raleigh for a bid opening for salt products. Two non-bids were received; Morton Salt and epompass Minerals. Ms. Beadles noted that this would need to be rebid at a later date. No action was laken. The Commission met with presenters Prosecuting Attorney Amy Fite and First Assistant Prosecuting Attorney of Greene County and Director of Springfield Regional Prosecutors' Child Support Office Lara Fors for a child support presentation. Ms. Fors gave the Commission a brief overview of the program and presented the cooperative agreement to be signed. Presiding Commissioner Phillips entertained a motion to take the advice of our Prosecuting Attorney Amy Fite and continue into this agreement for another three years. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Aye: Phillips, Robertson. Nay: None. Absent: Bilyeu. Abstain: None. The meetingwas adjourned at 10:41 a.m. 11660,3-- 44 tEl i 41 1,;1 -«AO Date: Date: 11/1 3//1 Nate: /123 -72, 9 Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner 21Page To: County Commission (') From: Executive Administrative Assistant Madi Hires -ANA*her] a tbe trutes from I ' tehcl 2 1*0-fbber /994, 5)0 (9 . Please look |r and note any changes/comections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! 0 F i Hosea Bilyeu Ralph Phillips Mike Robertson Western Commissioner Presiding Commissioner Eastern Commissioner /4 » 1 9* Ects/- Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 234,2019 at 9:25 a.m. MEETING MINUTES Attendee Name Title Status Arrwed Adiourned Hosea Bilyeu Western Commissioner Present 9:25 a.m. 10:03 a.m. Ralph Phillips Presiding Commissioner Present 9:25 a.m. 10:03 a.m. Mike Robertson Eastern Commissioner Present 9:25 a.m. 10:03 a.m. Madi Hires Executive Administrative Assistant Present 9:25 a.m. 10:03 a.m. Attendees: Lynn Morris, Chelsey Sullins, Highway Administrator Miranda Beadles, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Rhonda Purvis A quorum was established. Presiding Commissioner Phillips entertained a motion to approve all items listed on the consent agenda, which included approval of Christian County Commission's agenda for today. December 23rd, 2019 as published, Christian County Commission minutes from December 16th -2019. Christian County Commission minutes from December 19'11 2019 and Certified Court Order No. L 22-23-2019-01. Eastern Commissioner Robertson so moved. Presiding Commissioner Phillips seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Highway Administrator and Auditor Amy Dent for the Highway Department's 2020 budget meeting. Auditor Dent presented fund 221 (Road Sales Tax), fund 222 (Cart Fund), fund 231 (Common Road 1 ), fund 232 (Common Road 2), and fund 233 (Bridge). Discussion was held. Presiding Commissioner Phillips entertained a motion to approve the Highway Department's 2020 budget as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent None. Abstain: None. The Commission met with Highway Administrator Miranda Beadles for recommendation of award for roadway signs. Bids were opened Thursday. December 19'h, 2019. and 4 bids were received; Vulcan Signs, MD Solutions, Lightle Enterprises, and Newman Signs. Ms. Beadles presented a bid tabulation. As Newman signs did not sign and return the declaration page their bid could not be accepted. Ms. Beadles recommended award to the three other vendors. Presiding Commissioner Phillips entertained a motion to accept the recommendation of award to Vulcan Signs, MD Solutions and Ughtle Enterprises. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. 1\ve: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. 1IPage 1 *1 The Commission met with presenters Collector Ted Nichols and Auditor Amy Dent for the Collector's 2020 budget meeting. Auditor Dent presented fund 275 (Collector's Tax Maintenance Fund) and fund 101-070 (Collector). Discussion was held. Presiding Commissioner Phillips entertained a motion to pprove the Collectors 2020 budget as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Benefits Coordinator Chelsey Sullins, and Auditor Amy Dent for the Human Resources 2020 budget meeting. Auditor Dent presented fund 101-240 (Human Resources), discussion was held. Presiding Commissioner Phillips entertained a motion to approve Human Resources' 2020 budget as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Phillips, Robertson. Nav: None. Absent: None. Abstain: None. The Commission met with presenter Auditor Amy Dent for the Missouri University Extension 2020 budget meeting. Auditor Dent presented fund 101-180 {University Extension), discussion was held. Presiding Commissioner Phillips entertained a motion to approve the MU Extension's 2020 budget as presented. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with presenters Resource Management Director Todd Wiesehan and Auditor Amy Dent for the Planning and Development 2020 budget meeting. Auditor Dent presented fund 101-200 (Planning and Development), fund 101-230 (Recycling), and fund 280 (Building Inspections). iscussion was held. Presiding Commissioner Phillips entertained a motion to approve Planning and Development's 2020 budget as presented. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilyeu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The meeting was adjourned at 10:03 a.m. ,-1 r-\// -4=4 '-'CH#{A 1.0-&1-1 .I/ Date: /2-24- M CJ Date: / 2/Fa /1017 Date: /226'20/9 Hosea Bilyeu Ralph Phillips Mike Robertson D Western Commissioner Presiding Commissioner Eastern Commissioner 21Page 4 1 To: County Commission From: Executive Administrative Assistant Madi Hires Attahed*te*knlh'r N'* X/9 Pleckalok over 6100(note any changes/comections. Initial below to show you've read the attached minutes. If no corrections are needed, please sign the document on the back page. Thank you! 0 Hosea Bilyeu Ralph Phillips Mike Robertson r) Western Commissioner Presiding Commissioner Eastern Commissioner ,¤ middiuM 0 Christian County Commission Notice is hereby given that the Christian County Commission met in regular session at: The Historic Christian County Courthouse 100 W. Church Street, Room 100 Ozark, Missouri, 65721 On December 30'h, 2019 at 8:55 a.m. MEETING MINUTES Attendee Name Title Status Arrived ' Adjourned Hosea Bilyeu Western Commissioner Present 8:55 a.m. 10:37 a.m. Ralph Phillips Presiding Commissioner Present 8:55 a.m. 9:48 a.m. Mike Robertson Eastern Commissioner Present 8:55 a.m. 10:37 a.m. Madi Hires Executive Administrative Assistant Present 8:55 a.m. 10:37 a.m. Attendees: Highway Administrator Miranda Beadles, Ashley Hannah, Purchasing Agent Krista Raleigh, Auditor Amy Dent, Rhonda Purvis, Maintenance Supervisor Richard Teague, Human Resources Director Amber Bryant, Mark Stephens, Susan Pathkiller, Paula Brumfield, Eryn Burton, Norma Ryan, Deputy David Hall, Alicia Chaves, Sheriff Brad Cole, Tricia Ramage, Officer Anthony Bishop, Corporal Krystal Smith, Detective David Loe, EMA Director Phil Amtower, Treasurer Karen Matthews, Rance Burger with the Christian County Headliner, Jake Smotherman, Brian Jones, and Scott Menzel with JCI 2 A quorum was established. Presiding Commissioner Phillips entertained a motion to approve al[ items listed on the consent agenda, which included approval of Christian County Commission's agenda for today, December 30'h, 2019 as published, and Christian County Commission minutes from December 23rd, 2019. There are no financials. The Sheriff's 2020 Budget Meeting was removed from the agenda as the County server is currently down and no budget documents are accessible. Eastern Commissioner Robertson so moved. Western Commissioner Bilyeu seconded the motion. Ave: Bilyeu, Phillips, Robertson. Nav: None. Absent: None. Abstclin: None. The Commission met with presenter Highway Administrator Miranda Beadles for uniform and supply rental services renewal. Ms. Beadles recommended renewal with Cintas; discussion was held. Presiding Commissioner Phillips entertained a motion to approve renewal with Cintas. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Aye: Bilveu, Phillips, Robertson. Nay: None. Absent: None. Abstain: None. The Commission met with Human Resources Director Amber Bryant for announcement of employee of the year. Presiding Commissioner Phillips awarded Maintenance Supervisor Richard Teague as the 2019 Employee of the Year. No action was taken. The Commission met with Human Resources Director Amber Bryant for announcement of employee Cpf the quarter. Presiding Commissioner Phillips awarded Mark Stephens as Employee of the Quarter. No action was taken. 1IPage Presiding Commissioner Phillips addressed the room with his State of the County Address. He ighlighted various projects and accomplishments for the County; including being 100% compliant An our outside audit. and the cooperation between multiple entities on the Riverside Bridge project. Commissioner Phillips thanked the elected officials, department heads and employees for all their hard work. No action was taken. The Commission met to present County service awards for 5,10,15 and 20 years of service. Presiding Commissioner Phillips awarded Susan Pathkiller for 10 years of service and Paula Brumfield for 5 years of service. Additional employees were unable to attend, their service years are listed below: 5 Years of Service: Kathy Bray, Bradley Simpson, Ed Snowden, Danny Thompson, James Wammack, and Doris Wright 10 Years of Service: Unda Barger, Kenneth Davis, and William Whitaker 15 Years of Service: Kelly Hall and Donnie Lupton 20 Years of Service: H. Harp No action was taken. The Commission met with presenters Maintenance Supervisor Richard Teague and Purchasing Agent Krista Raleigh for trash removal services. Discussion was held. Presiding Commissioner Phillips entertained a motion to renew trash removal services with Republic Services. Western Commissioner Bilyeu so moved. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Philliris, Robertson. Nav: None. Absent: None. Abstain: None. The Commission stood in recess until 10:02 a.m. The Commission met with presenters Maintenance Supervisor Richard Teague and Deputy David Hall for a meeting regarding communication with JCI (Johnson Controls, Inc.). Three representatives from JCI were in attendance. Scott Menzel, Brian Jones and Jake Smotherman. Mr. Teague addressed communication issues, including no response for weeks at a time. It was also noted that invoices need additional descriptions as there are a number of projects ongoing. It was determined that any communication would have a 24-hour turnaround, and additional contact information was supplied to prevent future issues. No action was taken. 21Page i. The Commission met with presenter Assessor Danny Gray for final execution on- the 2020 Pictometry Aerial Flight Agreement which was previously approved on September 2312019. No action was taken. (D The Commission continued presentation of County service awards. Eastern Commissioner Robertson awarded Corporal Krystal Smith for 10 years of service, Detective David Loe for 5 years of service, and Officer Anthony Bishop for 5 years of service. No action was taken. The Commission met with presenter Treasurer Karen Matthews for destruction of records. Western Commissioner Bilyeu moved to approve Treasurer Matthews' request for destruction of records. Eastern Commissioner Robertson seconded the motion. Ave: Bilveu, Robertson. Nay: None. Absent: Phillips. Abstain: None. The meeting was adjourned at 10:37 a.m. dit . I //;#42=2 7 f)14* ll€ 424: 9-3 -20 0 Date: Date: /5/ · LG ·24520 Hosea Bilyeu Ralph Phillips Mike Robertson ) Western Commissioner Presiding Commissioner Eastern Commissioner 31Page To: County Commission ( From: Executive Administrative Assistant Madi Hires are e mir©teifro/Abir 20111, el 9 Pleuse loo-k ovedd Rote ciny changes/corrections. Initial below to show you've read the attached minutes. If no corrections are needed. please sign the document on the back page. Thank you! - 0 116 U /osea Bilyeu Ralph Phillips Mike Robertson 0 Western Commissioner Presiding Commissioner Eastern Commissioner