Otc Att.G Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqmf.com - Minutes - Thursday, Janudry 4, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Nirhe - " Title * - 1- Status ·Arrivdd r Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Absent Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 01-4-18-1 Approve Agenda Attendees: Michael Hamilton, Sarah Fotopulos Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 4, 2018. 0 RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner . AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-4-18-2 Approve Minutes & Financials Attendees: Michael Hamilton, Sarah Fotopulos, Auditor Amy Dent, Jim Moore, Cliff Craig, Alicia Monsanto, Deputy Auditor Keith Robinette, Sheriff Brad Cole Presiding Commissioner Weter entertained a motion to approve Christian County's regular session minutes from December 21, 2017. RESOLT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - 01-4-18-10 Financials /3 Attendees: Michael Hamilton, Sarah Fotopulos, Auditor Amy Dent, Jim Moore, Cliff Craig, Alicia Monsanto, Deputy Auditor Keith Robinette, Sheriff Brad Cole, Amelia Wigton with the Christian County Headliner, Melina Batycki January Term Thursday, january 4,2018 8:50 AM Presiding Commissioner Weter entertained a motion to approve Certified Court Order 01-04-2018-01, which is for the December 2017 Cart. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weteri Ralph Phillips ABSENT: Hosea Bilye'u, IL Agenda Motion/Vote - 9:00 AM Christian County Sheriff-Brad Cole Discussion - 01-4-18-3 2018 Budget-Department Hearing Attendees: Michael Hamilton, Sarah Fotopulos, Auditor Amy Dent, Jim Moore, Cliff Craig, Alicia Monsanto, Deputy Auditor Keith Robinette, Sheriff Brad Cole, Amelia Wigton with the Christian County Headliner, Melina Batycki Late Arrivals: Captain Koch, Treasurer Karen Matthews The Commission met with presenter Sheriff Brad Cole in regards to his proposed 2018 budget Discussion was held in regards to streamlining the Sheriffs budget by combining both sales tax streams (COLE and LEST) in order to make doing business much more efficient. Further discussion was held in regards to salaries, employee retention, and the overall budget. It was noted that the Sheriff's department is in need of five additional patrol deputies, three additional correction officers, and two investigators (in order to assist with the new case load of Juvenile investigations). Eastern Commissioner Phillips inquired about the sustainability of the budget to maintain support of these new positions. Mr. Robinette answered that the County will need to find another revenue source. Further discussion was held, and Presiding Commissioner Weter entertained a motion to take the Sheriff's proposed budget for 2018 under advisement for future action. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:07 AM Christian County Treasurer-Karen Matthews Discussion - 01-4-18-4 2018 Budget-Department Hearing Attendees: Treasurer Karen Matthews, Auditor Amy Dent, Deputy Auditor Keith Robinette, Amelia Wigton with the Christian County Headliner 0 21Page r-3 January.Term Thursday,January 42018 8:50 AM TNe Commission met with presenter Treasurer Karen Matthews in regards to her proposed 2018 budget. Discussion was held, and Eastern Commissioner Phillips moved to take Treasurer Matthews' proposed budget for 2018 under advisement. RESULT: w APPROVED [UNANIMOUS] MOVER: Ralph Phillips,'Eastern Commissioner SECONDER: - Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:21 AM . Christian County Auditor-Amy Dent Discussion - 01-4-18-5 2018 Budget-Department Hearing Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette The Commission met with presenter Auditor Amy Dent in regards to her proposed 2018 budget. Discussion was held, and Eastern Commissioner Phillips moved to take Auditor Amy Dent's proposed budget for 2018 under advisement. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: - Ray Weter, Presiding Colimissioner O- AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:30 AM Resource Management Director Todd Wiesehan Discussion - 01-4-18-6 01-4-18-6 : Rezoning Hearing Case No. 2017-0334 Attendees: Resource Management Director Todd Wiesehan, Edgar and Stephany Malone, David Emerson, Roger Richardson The Commission met with Resource Management Director Todd Wiesehan in regards to a request for zoning change, specifically case number 2017-0334, on behalf of applicants Edgar and Stephany Malone. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the zoning chanke proposed by Christian County Planning and Development, that being zoning case number 2017-0334. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:35 AM Krista Cronin, County Clerk Discussion - 01-4-18-11 Rezoning Hearing Case No. 2017-0356 Attendees: Resource Management Director Todd Wiesehan, David Emerson, Roger 0 Richardson 31Page January Term Thursday, January 4, 2018 8:50 AM The Commission met with Resource Management Director Todd Wiesehan in regards to a request for zoning change, specifically case number 2017-0356, on behalf of applicant Richard D. Hill. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the zoning change proposed by Christian County Planning and Development, that being zoning case number 2017-0356. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:39 AM Krista Cronin, County Clerk Discussion - 01-4-18-12 Rezoning Hearing Case No. 2017-0362 Attendees: Resource Management Director Todd Wiesehan, David Emerson, Roger Richardson The Commission met with Resource Management Director Todd Wiesehan in regards to a request for zoning change, specifically case number 2017-0362, on behalf of applicant David Emerson (Lone Star Development). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the zoning change proposed by Christian County Planning and Development, that being zoning case number 2017-0362. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Sheriff Brad Cole Discussion - 01-4-18-7 Closed Sessioh RSMo 610.021.19 Security Attendees: Sheriff Brad Cole, Captain Koch, Joseph Weber, Lieutenant Krystal Smith, Captain Richard Ramage Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.19, pertaining to Security, via roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 11:53 AM Christian County Clerk Discussion - 01-4-18-8 Request for Approval of Destruction List Attendees: Clerk Kay Brown, Alicia Monsanto, Collector Ted Nichols, Leo Snelling 41Page 1 S (-3 January Term Thursday, January 4, 2018 8:50 AM Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met with County Clerk Kay Brown in regards to her request for approval of destruction of documents. Clerk Kay Brown presented a list of documents to be destroyed, along with the Secretary of State's retention schedule, and Eastern Commissioner Phillips moved to approve Clerk Kay Brown's request to destroy the documents as presented. RESULT: ,._ APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner ·SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: . Hosea Bilyeu Motion/Vote - 12:00 PM Purchasing Director Leo Snelling Discussion - 01-4-18-9 Trial Agreement Ozark Mailing Service Attendees: Clerk Kay Brown, Alicia Monsanto, Collector Ted Nichols, Leo Snelling, Treasurer Karen Matthews The Commission met with presenter Leo Snelling, Purchasing Director, in regards to a 63 trial agreement with Ozark Mailing Service. Mr. Snelling noted that Pitney Bowes has notified Christian County that they will no longer be ableto repair the County's mail machine as there are no longer available parts. Discussion was held, and Presiding Commissioner Weter entertained a motion to authorize Purchasing Director Leo Snelling to establish a proposal between Ozark Mailing Service and Christian County for the Commission to review later, and to proceed with the 30-day trial period. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phil®s, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu III. Adjournment The meeting was closed at 12:16 PM 12:16 PM Adjourn Attendees: Clerk Kay Brown, Alicia Monsanto, Collector Ted Nichols, Leo Snelling, Treasurer Karen Matthews Presiding Commissioner Weter adjourned the meeting. 0 51Page 0 January Term Thursday, January 4, 2018 8:50 AM ga,; U)£L f Ray Weler Presiding Commissioner, Ray Weter Absent_ Hosea Bilyeu Western Commissioner, Hosea Bilyeu l O . - -7/61 Ralph Phillips Eastern Commissioner, Ralph Phillips D 00 6[Page Christian County Commission 100 West Church St, Room 100 OzarkMO 65721 Ianuary Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, January 8, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 2Attendee Name - Title -"j - - Status Arriedd Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Depuw Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 01-8-18-1 Approve Agenda Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 8, 2018. 3 RESULT: APPROVED [UNANIMOUS] MOVER: . Ralph Philliph, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Raiph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-8-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from December 18, 2017. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's emergency session minutes from December 21, 2017. () January Term Monday, January 8, 2018 8:50 AM RESULT: ADOPTED [2 TO 0] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips. ABSTAIN: Hosea Bilyeu Motion/Vote - 8:58 AM Approve Minutes Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 4,2018. RESULT: ADOPTED [2 TO 0] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: ' Ray \Meter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSTAIN: Hosea Bilyeu Motion/Vote - 8:59 AM (3 Approve Minutes Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's closed session minutes from January 4, 2018. RESULT: ADOPTED [2 TO 0] MOVER: Ralph Phillips,, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSTAIN: Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Auditor Amy Dent Discussion - 01-8-18-3 Monthly Update Attendees: Auditor Amy Dent The Commission met with presenter Amy Dent, Christian County Auditor, in regards to her monthly update for December 2017. Discussion was held in regards to the possibility of lowering the amount set aside in the budget for jury trials, and Presiding Commissioner Weter entertained a motion to enter Christian County Auditor Amy Dent's report for December 2017 into the record. 21Page january Term Monday, January 8, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,-Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Sheriff Brad Cole Discussion - 01-8-18-4 Contract Renewal Vehicle Maintenance, Graphics, Emergency Light Bars, Demilitarization Attendees: Alicia Monsanto, Sheriff Brad Cole The Commission met with presenters from the Sheriff's department in regards to a contract renewal for vehicle maintenance, graphics, emergency light bars, and demilitarization. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve Christian County Sheriff Brad Cole's recommendation in that we will be entering into an agreement with NRoute Enterprises for various services as in the existing contract and the existing cost for 2018, with the option at the end of 2018 to renew for an additional year. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips; Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:34 AM Krista Cronin, County Clerk Agreements - Renewal - Steve's Automotive Attendees: Alicia Monsanto, Sheriff Brad Cole - The Commission met with presenters from the Sheriff's department in regards to a contract renewal for vehicle maintenance. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve Christian County Sheriff Brad Cole's recommendation that we renew the contract for maintenance of Sheriff and County vehicles with Steve's Automotive for this year, as the fees are the same as last year. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:37 AM Krista Cronin, County Clerk Agreements - 01-8-18-8 Renewal - Print Group Attendees: Alicia Monsanto, Sheriff Brad Cole The Commission met with presenters from the Sheriff's department in regards to a contract renewal for vehicle graphics. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve Christian County Sheriff Brad Cole's 31Page (-) January Term Monday, january 8, 2018 8:50 AM recommendation that we renew the contract for graphics for fleet vehicles with Print Group for 2018, with the option to renew for one additional year. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissroner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Commission Discussion - 01-8-18-5 Prescription Opiate Class Action Suit Discussion Attendees: Nixa Police Chief Liles, Ozark Police Chief Tim Clothier, Judge Jack Garvey, Sheriff Brad Cole, Prosecutor Amy Fite, Amelia Wigton with the Christian County Headliner The Commission met with presenter Judge Jack Garvey in regards to a prescription opiate mass tort lawsuit. Discussion was held in regards to data collection from the following departments: Sheriff, Courts, Prosecutor, Coroner, Juvenile Courts, and the Health Department. A discussion about the burden of producing data was held, and Judge Garvey noted that the experts assigned to the case will do the bulk of the data collection work. tt was said that a formula will be utilized to determine past and potential future costs to the County incurred because of prescription opiates. Discussion was then held in regards to costs incurred by the County for participation in said mass tort lawsuit, and Judge Garvey assured the Commission that Christian County will not be liable for any costs associated, even if the expenses of the mass tort exceed the amount of the settlement or win. Presiding Commissioner Weter spoke about contacting Ms. Bilyeu at the Christian County Health Department to discuss the matter, and Western Commissioner Bilyeu spoke abouttalking to each of the departments impacted by this individually to discuss the matter. Confidentiality was addressed, and Sheriff Cole asked about allocation of funds if the mass tort is successful. Presiding Commissioner Weter answered that he feels the funds should go to Law Enforcement, Drug Addiction, the Prosecutor's office, and the people involved in this, as opposed to the funds going into General Revenue. Eastern Commissioner Phillips moved to take this matter under advisement. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:03 AM Christian County Commission Discussion - 01-8-18-6 Approval of Revised Christian. County Employee Handbook Attendees: Highway Administrator Miranda Beadles, Payroll Clerk Paula Brumfield, Treasurer Karen Matthews, Recorder Kelly Hall, Sheriff Brad Cole, Camille Knowles and Lynette Weatherford with HR Advantage Late Arrivals: Collector Ted Nichols, Amelia Wigton with the Christian County Headliner 41Page ('-) January Term Monday, January 8, 2018 8:50 AM The Commission met with presenters from HR Advantage in regards to the Christian County Employee Handbook. Suggestions were discussed, and Eastern Commissioner Phillips moved to suspend the dialogue on this particular topic. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Ph.illips, Eastern Commissioner SECONDER: Hosea Bijyeu, Western Commissioner AYES: Ralbh Phillips, Hosea Bilyeu ABSENT: Ray Weter 7 -: Motion/Vote - 11:59 AM Christian County Commission Discussion - 01-8-18-7 Use Tax Ballot Proposal Discussion Attendees: Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Treasurer Karen Matthews, Recorder Kelly Hall, Collector Ted Nichols, Sheriff Brad Cole The Commission met in regards to a Use Tax ballot proposal. Discussion was held, and Eastern Commissioner Phillips noted that County Counsel Housley is researching if said tax could be used for law enforcement purposes. Western Commissioner Bilyeu noted that the Commission is continuing to move forward with the thought that they will probably put a use taxon the ballot because it levels the playing field with local merchants, so that some tax will·come back to the County. Western Commissioner Bilyeu entertained a motion to note in the minutes that they've had a brief discussion on a use tax ballot proposal, and they will revisit the issue at a later time. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter III. Adjournment The meeting was closed at 12:02 PM 12:02 PM Adjourn Attendees: Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Treasurer Karen Matthews, Recorder Kelly Hall, Collector Ted Nichols, Sheriff Brad Cole Western Commissioner Bilyeu adjourned the meeting. 0 51Page (0') January Term Monday, January 8, 2018 8:50 AM 13,-1 121:L, Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips 0 61Page 01' P.V.6 Christian County Commission 100 West Church St Room 100 0 Ozark,MO 65721 January Term http://ChristianCountyMO.!qm2.com £ 'f37ct-' - Minutes - Thursday, January 11, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name - Title - Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:53 AM Christian County Commission Discussion - 01-11-18-1 Approve Agenda - Attendees: County Counselor John Housley, Ozark Mayor Rick Gardner, Deputy Auditor Keith Robinette Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 11, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-11-18-2 Approve Minutes & Financials Attendees: County Counselor John Housley, Ozark Mayor Rick Gardner, Deputy Auditor Keith Robinette Presiding Commissioner Weter entertained a motion to approve Certified Court Order 01-11-2018-01, which is the January 2018 Sales Tax. There are no minutes to approve. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Commission 0 Discussion - 01-11-18-3 IGA Discussion with City of Ozark RE: Vacation of 2Nd Street (00 January Term Thursday, january 11, 2018 8:50 AM Attendees: County Counselor John Housley, Ozark Mayor Rick Gardner, Deputy Auditor Keith Robinette, Sheriff Brad Cole, Captain Koch Late Arrivals: Steve Childers, Amanda Callaway The Commission met in regards to an IGA discussion with the City of Ozark. Discussion was held in regards to the City of Ozark vacating 2nd Street in Ozark, and Christian ' County will transfer to the City of Ozark the internal parking spaces surrounding the courthouse lawn, with the exception of four spaces that the City agrees to license to the Commission for use of County employees (specifically the parking spaces currently reserved for the Assessor's office). lt was noted that Resource Management Director Todd Wiesehan will serve as the ex officio to the quit claim deed which conveys the property to the City of Ozark. There was then discussion about the City of Ozark sidewalk buy-out. Western Commissioner Bilyeu requested that any funds from Christian County that go into the City of Ozark's sidewalk buy-out program would be utilized to repair the sidewalks in proximity to the new Judicial Annex. Mr. Childers agreed that Western Commissioner Bilyeu's suggestion was fair, and suggested the Commission have a discussion with the City of Ozark's engineers in regards to the repair of said sidewalks. Eastern Commissioner Phillips noted that the sidewalk buy-out was an unforeseen expense, and it should have been identified in the planning stages. Presiding Commissioner Weter entertained a motion to approve the proposed IGA between Christian County and the City of Ozark as prepared by the respective attorneys. Sheriff Cole inquired as to access to the Sally Port, and further discussion was held. Western Commissioner Bilyeu moved to approve the IGA between Christian County and the City of Ozark as provided to us by our County Counselor John Housley. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner . SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Commission Discussion - 01-11-18-4 2018 Budget Hearing & Adoption Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton Late Arrivals: Brent Young, Sheriff Brad Cole, Ashley Hannah, Recorder Kelly Hall, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-060 (Treasurer). · Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Treasurer's fund (101-060), budget year 2018. 2IPage CD January Term Thursday, ]anuary 11, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:10 AM Approve Collector Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Recorder Kelly Hall, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, spedifically fund 101-070 (Collector). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Collector's fund (101-070), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner n SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:11 AM Approve Recorder Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Recorder Kelly Hall, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-090 (Recorder). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Recorder's fund (101-090), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 673 - Motion/Vote - 10:13 AM Approve Consolidated Courts Fund 31Page lanuary Term Thursday, ]anuary 11, 2018 8:50 AM Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-110 (Consolidated Courts). Eastern Commissioner Phillips inquired about funds that are budgeted for "Jury Expense", and if said funds are unused at the end of the budget year, they are utilized for other expenses. Eastern Commissioner Phillips expressed his concern, saying that those funds could be used for other expenses. Deputy Auditor Keith Robinette noted that Christian County has never adopted a line item budget, and have strictly budgeted on a departmental basis. Mr. Robinette recommended that the County move to departmental budgeting in 2019. Discussion was then held in regards to the Court's ability to request any amount for their budget, and by statute if the Commission doesn't agree with their requests they will have to file an appeal. Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Consolidated Courts fund (101-110), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissiotter SECONDER: Ralph Phillips, Eastern Commissioner AYES: - Ray Weter, Ralph Phillips, Hosea Bifyeu Motion/Vote - 10:21 AM Approve 38th Circuit Court Division Two Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-122 (38th Circuit Court Division Two). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri 38th Circuit Court Division Two fund (101-122), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:23 AM Approve Public Administrator Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia 41Page (0) January Term Thursday, january 11, 2018 8:50 AM Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission metwith presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-130 (Public Administrator). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Public Administrator's fund (101-130), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph,Phillips, Eastern Commishioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:25 AM Approve Prosecuting Attorney Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-140 (Prosecutor). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Prosecutor's fund (101-140), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: RayWeter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:28 AM Approve Coroner Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-160 (Coroner). Discussion was held about the second part-time assistant Coroner Armitage requested, and Presiding Commissioner Weter said he wasn't sure an additional individual for. the Coroner's officels justified. Western Commissioner Bilyeu noted he's supportive of an additional assistant, as they would only be working on an as-needed basis, therefore, they wouldn't be drawing a regular salary. Eastern Commissioner Phillips agreed with Western Commissioner Bilyeu's reasoning, and Presiding Commissioner Weter 51Page A (-3 January Term Thursday, January 11,. 2018 8:50 AM entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Coroner's fund (101-160), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu; Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilveu Motion/Vote - 10:36 AM Approve University Extension Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-180 (University Extension). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri University Extension fund (101-180), budget year 2018. r-3 RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commisjioner SECONDER: Ralph Phillips, Eastern Commissioner . AYES: _ Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:37 AM Approve Emergency Management Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-190 (Emergency Management). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Emergency Management fund (101-190), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:38 AM Approve Planning and Development Fund 61Page January Term · Thursday, January 11. 2018 8:50 AM Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael . Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-200 (Planning & Development). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Planning & Development fund (101-200), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu , Motion/Vote - 10:40 AM Approve Auditor Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-210 (Auditor). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Auditor's fund (101-210), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern. Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:43 AM Approve Recycling Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Chaplain Michael Hamilton, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-230 (Recycle). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Recycle fund (101-230), budget year 2018. 71Page n January Term Thursday, January 11, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu,·Western Commissioner AYES: * Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:44 AM Approve Federal Forfeiture Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 205 (Federal Forfeiture). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Federal Forfeiture fund (205), budget year 2018. * RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosed Bilyeu, Western Commissioner· . 63 AYES: Ray Weter, Ralph Phillips, Hosea Bily@u Motion/Vote - 10:47 AM Approve Law Enforcement Training.Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 208 (Law Enforcement Training). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Law Enforcement Training fund (208), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:48 AM Approve Civil Process Fund 0 Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia 81Page january Term Thursday, January 11, 2018 8:50 AM Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 210 (Civil Process). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Civil Process fund (210), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter,:Rhiph Phillips, Hosea Bilyeu Motion/Vote - 10:49 AM Approve Inmate Detention Security Fund - Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown .The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 212 (Inmate Detention Security). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Inmate Detention Security fund (212), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:50 AM Approve Conceal Carry Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 215 (Conceal Carry). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Conceal Carry fund (215), budget year 2018. 0 91Page FE) January Term Thursday, ]anuary 11, 2018 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: . Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:52 AM Approve Family Violence Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 219 (Family Violence). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Family Violence fund (219), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner r.3 AYES: Ray\Meter,'Ralph Phillips, Hosea Bilyeu_ Motion/Vote - 10:55 AM Approve Local Emergency Planning Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Jim Spencer with MU Extension, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 220 (Local Emergency Planning). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Local Emergency Planning fund (220), budgetyear 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weteri Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:56 AM Approve Road Sales Tax Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Treasurer Karen Matthews, Amelia Wigton with the Christian County 10IPage (0) January Term Thursday, January 11, 2018 8:50 AM Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 221 (Road Sales Tax). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Road Sales Tax fund (221), budget year 2018. RESULT: ADOPTED [UNANIMOUSI MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea B.ilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:57 AM Approve CART Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Treasurer Karen Matthews, Amelia Wigton with the Christian County . Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay ' Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 222 (CART). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri CART fund (222), budget year 2018. RESULT: ' ADOPTED [UNANIMOUS] MOVER: Ralph Phillips,'Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote- 10:59 AM Motion to Table 2018 Budget Discussion Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Highway Administrator Miranda Beadles, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Alicia Monsanto, Brent Young, Sheriff Brad Cole, Ashley Hannah, Clerk Kay Brown Presiding Commissioner Weter entertained a motion to table the 2018 budget discussion until such time as the Commission has disposed of the 11:00 a.m. item. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:07 AM Building & Maintenance Supervisor Richard Teague 11IPage january Term Thursday, lanuar·y 11, 2018 8:50 AM Discussion - 01-11-18-5 Bid Opening Elevator Modernization Attendees: Richard Teague, Leo Snelling, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner Late Arrival: Deputy Auditor Keith Robinette The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid opening for elevator modernization. One bid was received, which was from Thyssenkrupp. The bid price was $92,500.00, which included all fees. Presiding Commissioner Weter noted that the elevator modernization will not be able to be performed in 2018, as Clerk Kay Brown has three elections with absentee voting, and Judge Growcock has court. Presiding Commissioner Weter said the modernization will have to wait untii 2019. Mr. Teague reminded the Commission of the possibility of the elevator failing, and if it does it will be unusable for an indefinite amount of time. Mr. Teague noted that he will speak with Thyssenkrupp and ask them how long they will hold the quote. Presiding Commissioner Weter said a letter will be drafted to Thyssenkrupp informing them that because of County elections and judicial proceedings we don't have a time this year for modernization. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner n AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 11:15 AM Christian County Commission Discussion - 01-11-18-6 2018 Budget Hearing & Adoption Continued Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Brent Young, Richard Teague Presiding Commissioner Weter entertained a motion to remove the 2018 budget discussion from the table and resume the discussion for the 11:15 a.m. agenda item. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:16 AM Approve Common 1 Roads Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Brent Young, ' Ashley Hannah, Richard Teague, Sheriff Cole The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 231 (Common 1 Roads). 12IPage 0 January Term Thursday, January 11, 2018 8:50 AM Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Common 1 Roads fund (231), budget year 2018. . RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western'Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter; Ralph,Phillips, Hosea Bilyeu Motion/Vote - 11:19 AM , Approve Common 2 Roads Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Brent Young, Ashley Hannah, Richard Teague, Sheriff Brad Cole Late Arrivals: Treasurer Karen Matthews, Alicia Monsanto The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 232 (Common 2 Roads). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Common 2 0 Roads fund (232), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:21 AM Approve Bridge Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Miranda Beadles, Brent Young, Ashley Hannah, Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto Late Arrival: Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 233 (Bridge). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian CounW Missouri Bridge fund (233), budget year 2018. RESULT: ADOPTED [UNANIMOUS] - MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: RayWeter, Ralph Phillips, Hosea Bilyeu 13IPage january Term Thursday, January 11, 2018 8:50 AM Motion/Vote - 11:22 AM' Approve Assessor Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 241 (Assessor).Discussion was held in regards to the $90,000.00 in "Building and Improvements" set aside for elevator modernization, and Deputy Auditor Keith Robinette noted that if the expense of modernizing the elevator gets pushed to 2019, the Assessor's budget expenditures will reduce by that amount: Presiding Commissioner Weter entertaihed a motion to approve the Auditor's recommendation for the Christian County Missouri Assessor's fund (241), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES:· Ray\Meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:26 AM 63 Approve Law Enforcement Sales Tax Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad cdle, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifidally fund 250 (Law Enforcement Sales Tax). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Law Enforcement Sales Tax fund (250), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:29 AM Approve Law Enforcement Restitution Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown , The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 255 (Law Enforcement Restitution Fund). Discussion was held, and Presiding Commissioner Weter entertained 14IPage January Term Thursday, January 11, 2018 8:50 AM a motion to approve the Auditor's recommendation for the Christian County Missouri Laiu Enforcement Restitution fund (255), budget year 2018. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hohea Bilyeu Motion/Vote - 11:31 AM Approve Prosecuting Attorney Training Fund Attendees: Deputy Auditor' Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 260 (Prosecuting Attorney Training Fund). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Prosecuting Attorney Training fund (260),budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:32 AM Approve Delinquent Taxes Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton·with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 265 (Delinquent Taxes). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Delinquent Taxes fund (265), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:34 AM 0 Approve Administrative Handling Costs Fund 15IPage January Term Thursday, January 11, 2018 8:50 AM Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 268 (Administrative Handling Costs). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommehBation for the Christian County Missouri Administrative Handling Costs fund (268), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commission-er AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:36 AM Approve Law Ubrary Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 269 (Law Library). Discussion - was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Law Library fund (269), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilydu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:37 AM Approve Record Retention Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 271 (Record Retention). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Record Retention fund (271), budget year 2018. 0 16IPage January Term Thursday, January 11, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 2 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu. Motion/Vote - 11:40 AM - Approve Record Technology Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 272 (Record Technology). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Record Technology fund (272), budget year 2018. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYE Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:42 AM Approve Collector's Tax Maintenance Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 275 (Collector Tax Maintenance). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Collector's Tax Maintenance fund (275), budget year 2018. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:45 AM Approve Building Inspections Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian Counw Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown 17IPage January Term Thursday, january 11, 2018 8:50 AM The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 280 (Building Inspections). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Building Inspections fund (280), budget year 2018. RESULT: ADOPTEb [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph' Phillips, Hosea Bilyeu Motion/Vote - 11:48 AM Approve County Elections Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with·the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 285 (Elections). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Elections fund (285), D budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commisiioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:49 AM Approve Election 5% Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith- Robinette in regards to the 2018 budget, specifically fund 288 (Election 5%). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Election 5% fund (288), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 11:50 AM 18IPage January Term Thursday, January 11, 2018 8:50 AM Approve HAVA Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 289 (HAVA). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri HAVA fund (289), budget year 2018: RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:51 AM Approve Stone Hollow NID Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown 63 The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 420 (Stone Hollow NID). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Stone Hollow NID fund (420), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:52 AM Approve Building Bond Retirement Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 425 (Building Bond Retirement). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Building Bond Retirement fund (425), budget year 2018. 0 19IPage (-3 January Term Thursday, Januaty 11, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner , SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph phillips, Hosea Bily.eu Motion/Vote - 11:54 AM Approve River Downs NID Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 430 (River Downs NID). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri River Downs NID fund (430), budget year 2018. RESULT: ADOPTED [UNANIMOUS] - - MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillip's, Hosea Bilyeu Motion/Vote - 11:55 AM Approve Judicial Building project Fund Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 450 (Judicial Building Project). Mr. Robinette noted that the budget amount for this fund includes 5% for change orders. Eastern Commissioner Phillips inquired about recurring expenses for utilities and similar expenses, and it was noted that Paragon Architecture presented the court with a proposal to provide recurring expense estimates for a fee of $5,000.00. Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Judicial Building Project fund (450), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Corrimissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:58 AM O- Approve Judicial Building Bond Debt Service Fund 201Page ]anuary Term Thursday, Jarjuary 11, 2018 8:50 AM Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the · Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 455 (Judicial Building Bond Debt Service). Disdussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County·Missouri Judicial Building Bond Debt Service fund (455), budget year 2018.- RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray.Weter, Ralph Rhillips, Hosea Bilyeu Motion/Vote - 11:59 AM Recess Attendees: Deputy Auditor Keith Robinette, Auditor Amy Dent, Amelia Wigton with the Christian County Headliner, Highway Administrator Richard Teague, Sheriff Brad Cole, Treasurer Karen Matthews, Alicia Monsanto, Clerk Kay Brown Presiding Commissioner Weter entertained a motion to stand in recess until 1:00 p.m. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissigner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:02 PM Resume Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto Presiding Commissioner Weter entertained a motion toreconvene and resume budget hearings. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:03 PM Approve County Commission Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia . Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto 21IPage January Term Thursday, january 11, 2018 8:50 AM The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-010 (County Commission). Discussion was held in regards to one employee receiving a merit raise in addition to the cost of living adjustment. Eastern Commissioner Phillips said it was his understanding that the reason the cost-of-living increase was put into place for 2018 was to be fair and consistent with wage increases, and expressed his concern that giving merit increases sends the wrong message to County employees. Presiding Commissioner Weter answered that he doesn't think it's more wrong than what the Recorder and Assessor did (by giving an increase in November and December respectively and then the cost-of-living increase for 2018), and said the employee receiving the merit increase has been here a year with no salary increase. Western Commissioner Bilyeu said that he's comfortable with the merit increase because there wasn't one given after 90 days. Mr. Robinette noted that outside of the Sheriffs department there are only a few people receiving merit increases, as well as two more employees receiving an increase because of position changes. Eastern Commissioner Phillips said if you've assumed additional responsibilities or met a goal with a degree, that's incentive to increase your salary to retain you. Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri County Commission fund (101-010), budget year 2018. 63 · RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commission@r -AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:09 PM Approve Facilities Management Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brid Cole, Alicia Monsanto, Collector Ted Nichols Late Arrival: Prosecutor Amy Fite The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-040 (Facilities Management). Discussion was held, and it was noted that the budget reflects $157,303.00 in recommended reductions, however, the elevator maintenance line item will have to be revisited since it:s expected that modernization of the elevator won't occur in 2018. There was then discussion about a couple of air conditioning units in the historical courthouse that will have to be replaced this year, as there is concern about equipment failure. Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Facilities Management - fund (101-040), budget year 2018, with an amendment to reflect $5,000.00 being added back in for elevator maintenance, making the budget for this fund $705,542.00. 221Page t 1 January Term · ' Thursday, january 11, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilveu Motion/Vote - 1:16 PM Approve County Clerk Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto, Collector Ted Nichols, Prosecutor Amy Fite The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-020 (County Clerk). There was discussion held in regards to merit increases for both the Payroll Clerk and the Payroll Assistant/Benefits Coordinator, due to the added responsibilities leaving the Commission office and coming to the Clerk's office. Eastern Commissioner Phillips noted that he doesn't see it as a merit increase because there is a change in responsibilities, and he foresees the responsibilities in the Payroll/Benefits department increasing more in the future. Western Commissioner Bilyeu said his hope is that as soon as the employee handbook is finished he'd like to assign HR Advantage the task of putting together job descriptions and a salary matrix. Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri County Clerk fund (101-020), budget year 2018, to reflect the change in salary for the Senior Payroll Clerk to $16.00 per hour. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:28 PM Approve Elections Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-030 (Elections). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri Elections fund (101-030), budget year 2018. r 231Page 0 January Term Thursday, January 11, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Comrhissioner ' SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray WEiter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:31 PM Approve 38th Circuit Court Division One Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-121 (38th Circuit Court Division One). Mr. Robinette presented the Commission correspondence from Judge Laura Johnson, which stated that she is agreeing to remove the salary for the pre-trial specialist at this time, but that she reserves her right to utilize her authority under Section 50.640 sometime in the year if she deems that position necessary. Eastern Commissioner Phillips inquired as to the sustainability of the approximately 50% budget steady increase over the past several years for the Circuit Court. Mr. Robinette said it's certainly not sustainable long-term, and said the County is probably looking at a 5-year D freeze to let sales tax accumulate and get rid of the deficit in the General Fund. Western Commissioner Bilyeu moved to approve the budget as recommended by the Auditor for the 38th Circuit Court Division One fund. Eastern Commissioner Phillips seconded the motion. Mr. Robinette asked that the motion be amended to reflect Judge Laura Johnson's statement in regards to her authority under Section 50.640. Western Commissioner Bilyeu withdrew his motion. RESULT: WITHDRAWN [UNANIMOUS] AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:42 PM Approve 38th Circuit Court Division One Fund Attendees: Clerk Kay Brown, Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto Western Commissioner Bilyeu moved to the follow the recommendation of the Auditor and approve the budget for the 38th Circuit Court Division One fund for the budget year 2018, with the added note that Judge Johnson is not waiving her rights under Section 50.640. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner D SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 24[Page (-3 January Term Thursday, january 11, 2018 8:50 AM Motion/Vote - 1:43 PM - Approve County Operations Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund.101-170 (County Operations). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri County Operations fund (101-170), budget year 2018. ' RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea'Bilyeu Motion/Vote - 1:58 PM Approve General Revenues Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia. Monsanto The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101 (General Revenue). Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the Auditor's recommendation for the Christian County Missouri General Revenue fund (101), budget year 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner f AYES: Ray Weter, Ralph Phillips, Hosea:Bilyeu Motion/Vote - 2:03 PM Approve COLE Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Sheriff Brad Cole, Alicia Monsanto - The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 201 (COLE). Discussion was held in regards to problems with both retention and recruitment in the Sheriff's department due to the starting salaries for deputies, investigators, and correction officers being significantly lower than surrounding municipalities. Sheriff Cole noted that the Sheriff's office is providing security to the County buildings, and it comes directly out of the Sheriffs budget. It was noted that providing security is not a 251Page (0) January Term Thursday, january 11, 2018 8:50 AM requirement of the Sheriff's office, but they provide it because the County requests it. It was noted that if the deputies that are assigned to campus security could be moved to patrol there wouldn't be a need to request additional funding. Discussion was then held in regards to the savings of approximately $500,000.00 that was carried over and not utilized by the Sheriff's department in 2017. Mr. Robinette said that the Auditor's recommendation for the COLE fund for budget year 2018 includes $300,000.00 of transfer from the General Fund, as well as reducing equipment by $20,000.00 and vehicle purchases by $25,000.00 until the County gets another funding stream. It was stressed that it's imperative that the County find an additional revenue stream to fund the Sheriffs department. Western Commissioner Bilyeu expressed concern that most of the carry-over money will be needed in the next few years for the Judicial Annex. Sheriff Cole said that if we don't start being proactive and progressive it could cost the County a lot more than what he's asking for. Eastern Commissioner Phillips agreed, saying that comp time being payed out and training for new employees costs the County quite a bit. There was then discussion about the possibility of proposing a use tax in order to accommodate the increasing expenses of the Sheriff's department. tt was mentioned that revenues have decreased over the past couple of years because the Sheriff's office is no longer able to house federal inmates due to jail overcrowding, and expenditures have increased due to the increased staffing of campus security and the jail. Sheriff Cole noted that they're just trying to sustain what the have and provide quality service to the citizens of Christian County, and if they're going to maintain public service there will be an increase in expenditures over the years. Eastern Commissioner Phillips said that historically law enforcement is the last entity that gets addressed in terms of funding. Sheriff Cole spoke about the annual report that Prosecutor Amy Fite gave that stated her office filed over twice as many cases in 2017, which means the Sheriff's department worked those cases. Sheriff Cole exRressed his concern that the citizens aren't receiving any justice with what his investigators are able to do, and if it's not a violent felony, burglary, or child crime it doesn't get worked because they simply· do not have the man power. Discussion was then held in regards to the. ihsufficient size of the jail. Mr. Robinette pointed out that there will be additional funds needed for the Sheriff's department in order to make the new Judicial Annex a secure campus. Presiding Commissioner Weter said that it comes down to what the citizens want or don't want, and they don't want taxes, however, it limits what we can do for them. Western Commissioner Bilyeu then discussed adding $100,000.00 to the budgeted $300,000.00 in orderto allow forthe budgeted salary increases, and to allow fortwo additional employees. Sheriff Cole noted that he doesn't think they have any choice but to add two new investigators because of the added burden of Juvenile investigations. It was suggested by Eastern Commissioner Phillips that the Juvenile department be restructured under the division of Family Services. Mr. Robinette noted that with the additional $100,000.00 coming out of General Revenue, the County has a deficit of approximately $570,000.00 in the General Fund, and said we certainly won't be able to sustain it five years, particularly in 2019 when another $400,000.00 to $500,000.00 will 0 be required while we're operating the Judicial Annex. Sheriff Cole then mentioned that it was his understanding that even after the Judicial Annex is occupied there will still be court held in the Historical Courthouse by a visiting judge a few days a week, therefore, 261Page January Term Thursday, January 11, 2018 8:50 AM additional campus security staff will be needed. Sheriff Cole again reminded the Commission of the half of a million dollars that the Sheriff's office saved the County in 2017. Western Commissioner Bilyeu argued that he wouldn't use the language "saved", and that he would instead say that there was $500,000.00 that the Sheriff didn't have to use to accomplish his task last year. Sheriff Cole said he would call it a savings as the money could have been spent and it wasn't. Western Commissioner Bilyeu acknowledged the challenge that the Sheriff's office faces, and said it's just a matter of being wise with finances and trying to meet as many needs as they can. Sheriff Cole said that his department has spent his money wisely. Presiding Commissioner then said when the Judicial Annex opens up he doesn't see the need for additional security, and said we have too many currently. Sheriff Cole said he understands, however, when the County asks for security they're going to provide it and he doesn't want any reason for ' there to be a breakdown. He said they try to do everything to the best of their ability to make sure they accomplish what they're asked to do. Presiding Commissioner Weter said the County never asked for security. Sheriff Cole answered that the Court asked the Commission to complete all of this renovation (to the Historical Courthouse) and provide security, and the Commission asked the Sheriffs department. Eastern Commissioner Phillips noted that campus security is also performing administrative duties (handling juries) that do not fall under safety and security. Western Commissioner Bilyeu said as we move through this year there needs to be conversations between the Courts, Sheriff, and the Commission to look at security needs so there's no surprises. Further discussion was held, and Western Commissioner Bilyeu moved to approve the recommendation of the Auditor for the COLE fund, combined with the amendment of adding $100,000.00 to the transfer from the General Fund, bringing that total to $400,000.00 with the expectation that it will allow us to add two-more personnel to the Sheriff's department. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:27 PM Amend Juvenile Fund Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Amelia Wigton with the Christian County Headliner The Commission met with presenters Auditor Amy Dent and Deputy Auditor Keith Robinette in regards to the 2018 budget, specifically fund 101-150 (Juvenile). Mr. Robinette suggested removing all vehicle purchases from the budget, and said he did receive an agreement from the Juvenile department saying that they will lower the vehicle purchase budget to $26,000.00 from $70,000.00 so that they_can purchase one vehicle and they will also trade in their Dodge truck. The new 2018 budget amount for the Juvenile department would be $450,138.00. Eastern Commissioner Phillips expressed his disappointment that the Juvenile department is not at this budget 271Page 2, (-) ' January Term Thursday, January 11, 2018 8:50 AM meeting to represent themselves. Presiding Commissioner Weter entertained a motion to amend the Juvenile fund budget to reflect the Auditor's new recommendations. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner ' SECONDER: Ralph Phillips; Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 4:02 PM Approve Juvenile Fund as Amended Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Amelia Wigton with the Christian County Headliner Presiding Commission'er Weter entertained a motion to approve the 2018 proposed Juvenile budget as amended. RESULT: ADOPTED [UNANIMOUS] + MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu m Motion/Vote - 4:03 PM Approve Christian County 2018 Budget Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Amelia Wigton with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve the Christian County 2018 budget in its entirety as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commis;ioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at'4:04 PM 4:04 PM Adjourn Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Amelia Wigton with the Christian County Headliner Western Commissioner Bilyeu adjourned the meeting. 0 281Page 52 e (-) January Term Thursday, January 11, 2018 8:50 AM 1 4.>iL i Ray war Presiding Commissioner, Ray Weter 1 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips n 0 291Page Christian County Commission 100 West Church St; Room 100 0 Ozark, MO 65721 January Term http://ChiistianCountyMO.iqm2.com - Minutes - Thursday, January 18, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title " Status. Arriv@d Ray Weter Presiding Commissioner ·Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant . Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 01-18-18-1 Approve Agenda Attendees: Brad Erwin with Paragon Architecture Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 18, 2018. 0 RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,+Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-18-18-2 Approve Minutes & Financials Attendees: Brad Erwin, Josh Warren, and Michael Younglove with Paragon Architecture; Mike Sutton with DeWitt & Associates Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 8, 2018. RESULT: APPROVED IUNANIMOUS] MOVER: .Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Brad Erwin, Josh Warren, and Michael Younglove with Paragon Architecture; Mike Sutton with DeWitt & Associates D Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 11, 2018. There are no financials to address. f January Term Thursday, january 18, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Philiips, Eastern Commissioner AYES: RAY Weter, Ralph Phillips, Hojea Bilyeu IL Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Discussion - 01-18-18-3 Construction Update Attendees: Brad Erwin, Josh Warren, and Michael Younglove with Paragon Architecture; Mike Sutton and Bruce Colony with DeWilt & Associates; Prosecutor Amy Fite; Sheriff - Brad Cole and Captain Koch with the Sheriff's Office Late Arrival: Juvenile Director Perry Barnes The Commission met with presenters from Paragon Architecture and DeWitt & Associates for a construction update in regards to the Judicial Annex. Discussion was - held in regards to construction, as well as the west parking lot. Mr. Younglove mentioned that he met with Sheriff Cole recently in order to obtain feedback on the area with the sally port, and is going ta coordinate with civil engineers to address said feedback as well as make a site plan available for viewing. Western Commissioner Bilyeu noted thatit would have been profitable for the architects to consult with the Sheriff's office earlier on in order to avoid additional expenses, and stressed the importance of communication between all parties involved. Sheriff Cole noted that he has no problem with said area being a through-street, and asked why it is being vacated. Sheriff Cole also pointed out that along with the security problems closing the street causes forthe Sheriff's department, he was told by Building and Maintenance Supervisor Richard Teague that closing said street would cause problems with delivery trucks. There was then discussion about signage. Western Commissioner Bilyeu then asked about the City of Ozark's sidewalk buy-out, particularly who should be in contact with the City of Ozark's engineers in the hope that they will use the sidewalk buy-out funds to repair the sidewalks surrounding Christian County's buildings. Mr. Younglove answered that Paragon will reach out to the City, and possibly discuss adding said verbiage to the IGA. Further discussion was then held in regards to technology and interior finishing. Mr. Colony with DeWitt & Associates then presented the Commission with Pay Application #1, along with a breakdown of costs. Presiding Commissioner Weter then entertained a motion to approve Pay Application #1 from DeWitt & Associates via Paragon Architecture in the amount of $261,866.55. RESULT: APPROVED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 21Page January Term Thursday, january 18, 2018 8:50 AM . Motion/Vote - 10:00 AM Resource Management Director Todd Wiesehan Discussion - 01-18-18-4 Right of Way Conveyance Gene Douglas Construction LLC Alexander Drive Attendees: Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan The Commission met with presenter Todd Wiesehan, Resource Management Director, regarding a right-of-way acquisition for approval within Common One. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the request for a right-of-way conveyance from Gene Douglas Construction LLC for the street Alexander Drive located within the Common One Road District. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph·Phillips, Hosea Bilveu Motion/Vote - 10:04 AM Resource Management Director Todd Wiesehan Discussion - 01-18-18-5 01-18-18-5 : Right of Way Conveyances: Logan Ridge Rd, Peck Rd, Johns Ford Rd, Quarry Rd, Cypress Rd, Clayton Hollow Rd, Gregg Rd, W Rosedale Rd, Aspen Rd, W County Line Rd, Beal Rd, Melton Rd A Attendees: Highway Administrator Miranda Beadles, Resource Management Director Todd Wiesehan The Commission met with presenter Todd Wiesehan, Resource Management Director, regarding right-of-way acquisitions for approval. Presiding Commissioner Weter said the record should reflect that the following individuals have requested that we grant right-of-way conveyances on their behalf to their respective road districts: David & Bethany Rowland - West side of Logan Ridge Road on behalf of Common One Nancy Carrell - East side of Peck Road on behalf of Common One C. Dean Towe & Judy Towe - East side of Johns Ford Roadpn behalf of Common One Debbie Hazzard, Eric & Trisha Harleman - North side of Quarry Road on behalf of . Common One Christopher and Amy Jensen - North and East sides of Cypress Road on behalf of Common One CA. Grove Trust and Mary Wilson - East side of Clayton Hollow Road on behalf of Common One Stephen & Carolyn Morrison - West side of Gregg Road on behalf of Common Two Duane McDaniel - South side of W. Rosedale Road on behalf of Common Two Sylvia Bolin - West side of Aspen Road on behalf of Common Two Carl Davis and Skyler & Ashley Moore - South side of Beal Road on behalf of Billings Special 31Page rn January Term Thursday, January 18, 2018 8:50 AM Arthur and Cynthia Vogt - North side of Melton Road on behalf of Ozark Special Presiding Commissioner Weter entertained a motion to approve said conveyances. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Christian County Commission Discussion - 01-18-18-17 Mass Tone Lawsuit Discussion Attendees: Judge Jack Garvey of Carey, Danis & Lowe; Patricia Schilling; Amelia Wigton and Cortlynn Stark with the Christian County Headliner The Commission met with presenter Judge Jack Garvey with Carey, Danis & Lowe for a discussion in regards to a mass tort lawsuit. Judge Garvey noted that he was successful in reaching most of the involved departments, and said that the Coroner, Juvenile department, and Sheriff Cole all agree that there is an opioid problem within Christian County, and agreed to cooperate. Judge Garvey said Ms. Bilyeu with the Christian County Health Department notified him via email that she had taken the matter to her Board of Trustees, and said in the future they may be doing something with citizen education as well as providing a safe drop-off point for opioids. Further discussion was held, and Eastern Commissioner Phillips moved that Christian County enter into an agreement with Carey, Danis & Lowe, pursuing this litigation, and represented by Judge John F. Garvey. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, Eastern-Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: JRay Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Commission Discussion - 01-18-18-18 Fire Suppression Renewal Attendees: Amelia Wigton with the Christian County Headliner, Purchasing Director Leo Snelling Late Arrival: Auditor Amy Dent The Cdmmission met with presenter Leo Snelling for a renewal of fire suppression systems. Mr. Snelling presented a renewal with Tyco Simple*Grinnell for inspection and testing of our fire suppression system for the cost of $545.35 for a one year agreement. Presiding Commissioner Weter entertained a motion to authorize the Purchasing Director to proceed with the renewal of this contract. n 41Page January Term . Thursday, january 18,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] . MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:17 AM Christian County Commission Discussion = 01-18-18-19 Budget Order Attendees: Amelia Wigton with the Christian County Headliner, Auditor Amy Dent, Treasurer Karen Matthews Christian County Clerk Kay Brown presented the Commission with the 2018 Budget Appropriation Order. Western Commissioner Bilyeu moved that we establish this tiudget order as presented to us by our County Clerk. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph.Phillipt- Hosea Bilyeu Motion/Vote - 11:30 AM Christian County Commission (7) Discussion - 01-18-18-20 Use Tax Ballot Discussion Attendees: Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Clerk Kay Brown, Leo Snelling The Commission met in regards to a use tax ballot discussion. The question was raised about whether to place a use tax question on the April 3, 2018 ballot. The Commission. reviewed the ballot language as provided by County Counselor Housley. It was explained that currently if you buy products online you are exempt from the local sales tax of one and a half percent. This use tax would resolve that to provide a revenue stream for our law enforcement services. It was noted that there are numerous counties that have this use tax in place, and it was asked of County Counselor Housley due to the financial demands on our County Law Enforcement to draft said ballot language. There was then further discussion about the verbiage of the ballot language, and how it might be made clearer. Treasurer Matthews noted that if the ballot language designates the use tax for law enforcement purposes only, it will never be able to be used for anything else. Further discussion was held, and Presiding Commissioner Weter entertained a motion for further consideration of the matter. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips n 51Page F-) january Term Thursday, january 18, 2018 8:50 AM III. Adjournment The meeting was closed at 11:57 AM 11:57 AM Adjourn Attendees: Treasurer Karen Matthews, Amelia Wigton with the Christian County Headliner, Clerk Kay Brown, Leo Snelling Presiding Commissioner Weter adjourned the meeting. AM IDi:L Presiding Commissioner, Ray Weter fal, 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1 0 0- Ralph Phillips Eastern Commissioner, Ralph Phillips n 61Page /57=74 Christian County Commission 100 West Church St Room 100 ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqm2,com Minutes - Monday, January 22, 2018 8:50 AM The Christian County Historic Courthouse I. Amended Agenda IL Convene The meeting was called to order at 8:50 AM by Eastern Commissioner Ralph Phillips Attendee Name - Title - £- -- - 2-_ Status ' Afrived Ray Weter Presiding Commissioner Absent - Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM · Christian County Commission Discussion - 01-22-18-1 Approve Agenda Attendees: Trevor Croley and Michelle Brown with Croley Insurance, My-Linh Smith with Cox Health. It is noted that in Presiding Commissioner Weter's absence, Eastern Commissioner Phillips will be moderating the meeting today. Eastern Commissioner Phillips noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session amended agehda for today, January 22, 2018. RESULT: APPROVED [UNANIMOUS] ' MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner - AYES: Ralph-Phillips, Hosea Bilyeu 1 1. ABSENT: Ray Weter - Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-22-18-2 Approve Minutes & Financials Attendees: Trevor Croley and Michelle Brown with Croley Insurance, My-Linh Smith with r Cox Health. Eastern Commissioner Phillips entertained a motion to approve Christian County Commission's regular session minutes from January 18, 2018. There are no financials to address. e 63 January Term Monday, January 22, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter III. Agenda Motion/Vote - 9:00 AM Croley Insurance & Cox Health Discussion - 01-22-18-3 Year End Review Attendees: Trevor Croley and Michelle Brown with Croley Insurance, My-Linh Smith with Cox Health. Late Arrival: Auditor Amy Dent The Commission met with presenters from Croley Insurance and Cox Health for a year end review. Ms. Smith presented the Christian County 2017 Annual Health Plan Review, which was discussed. No action was taken. Motion/Vote - 10:00 AM Christian County Commission Discussion - 01-22-18-4 Employee Handbook Review & Possible Approval Attendees: Highway Administrator Miranda Beadles, Camille Knowles and Lynette Weatherford with HR Advantage, Auditor Amy Dent, Recorder Kelly Hall Late Arrival: Deputy Auditor Keith Robinette The Commission met with presenters from HR Advantage for a review of the employee handbook. Discussion was held, and Eastern Commissioner Phillips acknowledged that the Commission has received the final draft of the handbook, changes were made, and they are prepared for thd finalized version to accept at a later date. Motion/Vote - 11:00 AM Christian County Clerk Discussion - 01-22-18-5 Emergency Session-Selmore Special Road District Temporary Property Tax Levy Ballot Approval Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette The Commission met with Deputy Auditor Keith Robinette in regards to approval of the Selmore Special Road District Property Tax Levy for the April 3, 2018 ballot. Discussion was held, and Eastern Commissioner Phillips entertained a motion to authorize said levy to be put on the ballot for the April 3,2018 election. 0 21Page January Term Monday, lanuary 22,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: . Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: ·Ray Weter IV. Adjournment The meeting was closed at 11:06 AM 11:06 AM Adjourn Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette Eastern Commissioner Phillips adjourned the meeting. Absent Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page Christian County Commission 100 West Church St Room 100 ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com OF O - Minutes - Thursday, January 25, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter -Attendee NamB Title j Statuk - HArrided Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 01-25-18-1 Approve Agenda Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 25, 2018. RESULT: :APPROVED [UNANIMOUS] 0 MOVER: Ralph-Phillips, Eastern Commissioner 46 SECONDER: Hosea Bilyeu, Western Commissioner I r AYES:_ iRay Weter, Ralph Phillips, Hosea Bilyeu. Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 01-25-18-2 Approve Minutes & Financials Attendees: Highway Administrator Miranda Beadles, Beth Schaller with MoDOT Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 22, 2018. There are no financials to address. RESULT: APPROVED I2 TO 0] MOVER: : Hosea Bilyeu, Western Com¢lissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSTAIN: Ray Weter II. Agenda Motion/Vote - 9:00 AM Beth Schaller with MoDot Discussion - 01-25-18-3 MoDot Regional Update Attendees: Highway Administrator Miranda Beadles, Beth Schaller with MoDOT 0 January Term Thursday, January 25,2018 8:50 AM The Commission met with presenter Beth Schaller for her MoDOT regional update. Ms. Schaller presented the MoDOT 2018 Construction Guide, as well as materials regarding the dangers of using cell phones while driving and safety belt use. Motion/Vote - 10:00 AM Highway Administrator Miranda Beadles Discussion - 01-25-18-4 MoDot Bid Truck Purchase Attendees: HighWay Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a MoDOT bid truck purchase. Ms. Beadles presented a quote from Don Brown Chevrolet, and recommended the Commission approve the purchase of a 2018 Silverado Crew 4-wheel drive short bed truck with the options listed at the total cost of $29,852.00. Presiding Commissioner Weter entertained a motion to approve purchase of said pickup from Don Brown Chevrolet. - RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner J,· SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 III. Adjournment The meeting was closed at 10:10 AM 10:10 AM · , Adjourn Attendees: Highway Administrator Miranda Beadles Presiding Commissioner Weter adjourned the meeting. Rell,)6 Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu D 21Page ,A 4 0 January Term Thursday, january 25, 2018 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips £4 t 0 31Page 0 Christian County Commission 100 West Church St Room 100 12B Ozark,MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, January 29, 2018 , 10:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 10:50 AM by Presiding Commissioner Ray Weter Attendee Name Title . ' .Status , _ Arrived Ray Weter Presiding Commissioner Present 10:50 AM Ralph Phillips Eastern Commissioner Present 10:50 AM Hosea Bilyeu Western Commissioner Present 10:50 AM Krista Cronin Deputy Clerk Present 10:50 AM Malinda Young Assistant Present 10:50 AM Motion/Vote - 10:50 AM Christian County Commission Discussion - 01-29-18-1 Approve Agenda Attendees: Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, January 29, 2018. RESULT: 2· APPROVED [UNANIMOUS] 4 1 MOVER: Ralph Phillip-s, Eastern Commtssioner SECONDER: Hosea Bilyeu, Weitern Commissioner ™ AYES: Ray Weter, Ralph Phillips,·Hosea Bilyeu - Motion/Vote - 10:55 AM Christian County Clerk Minutes & Financials Approval - 01-29-18-2 Approve Minutes & Financials Attendees: Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 25, 2018. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Westert Commissioner. SECONDER: Ralph Phillips, Eastern Commissioner " . AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - Approve Financials Attendees: Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Certified Court Order 01-29-2018-01. 3 January Term Monday, January 29, 2018 10:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Wete-r, Ralph Phillips, Hosea Bilyeu . II. Agenda Motion/Vote - 11:00 AM Christian County Purchasing Director - Leo Snelling Discussion - 01-29-18-3 Purchasing Operations Update Attendees: Purchasing Director Leo Snelling Late Arrivals: Chris Collier and Reagan Holliday with Hilltop Securities, Amelia Wigton and Sydni Moore with the Christian County Headliner The Commission met with presenter Leo Snelling, Purchasing Director, for his monthly purchasing update. Mr. Snelling presented his update. No action was taken. Motion/Vote - 11:30 AM Hilltop Securities Discussion - 01-29-18-4 Plague Presentation Attendees: Chris Collier and Reagan Holliday with Hilltop Securities, Amelia Wigton and Sydni Moore with the Christian County Headliner The Commission met with presenters Chris Collier and Reagan Holliday with Hilltop Securities for a plague presentation. Ms. Holliday presented a pricing book as well as a plague commemorating the Judicial Annex currently under construction. RESULT: APPROVED [UNANIMOUS] AYES: Ray Weter, Raliih Phillips, Hosea Bilyeu ! III. Adjournment The meeting was closed at 11:42 AM 11:42 AM Adjourn Attendees: Chris Collier and Reagan Holliday with Hilltop Securities, Amelia Wigton and . Sydni Moore with the Christian County Headliner Presiding Commissioner Weter adjourned the meeting. 9 4 ID:£6A. i Ray Weter 21Page 5 January Term Monday, January 29, 2018 10:50 AM Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page 4 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, February 5, 2018 8:50 AM The Christian County Historic Courthouse I. Amended Agenda II. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title - Status -Arrived t' Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu , Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 02-5-18-1 Approve Agenda Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, February 5,2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 02-5-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from January 29, 2018. There are no financials to address. RESULT: i APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: ·Ralph Phillips, Eastern Commissioner : AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Agenda 3 Motion/Vote - 9:00 AM Christian County AuditorAmy Dent Discussion - 02-5-18-3 Monthly Update Attendees: Auditor Amy Dent 4 ]anuary Term Monday, February 5, 2018 8:50 AM The Commission met with Auditor Amy Dent in regards to her monthly financial update for January of 2018. Auditor Amy Dent presented her report, and Presiding Commissioner Weter entertained a motion to let the record reflect that the monthly report was presented to the County Commission by Auditor Amy Dent. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:04 AM Christian County Commission Discussion - 02-5-18-4 Discussion IGA Between Christian County & City of Ozark, 2Nd Street Issue Late Arrival: Purchasing Director Leo Snelling The Commission met for an update on the IGA between the City of Ozark and Christian County related to the vacating of 2nd Street issue, specifically related to security. concerns. No action was taken. IV. Adjournment The meeting was closed at 10:31 AM 10:31 AM Adjourn Attendee: Purchasing Director Leo Snelling Presiding Commissioner Weter adjourned the meeting. €91 1,1)1 I Ray ete Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 21Page 0 January Term Monday, February 5, 2018 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page pr0¥-Mi© 6---7 2-*a Christian Counly Commission 100 West Church St Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, February 15, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name - Title . Status Arrivdd Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:52 AM Christian County Commission. Discussion - 02-15-18-1 Approve Agenda Attendees: Clerk Kay Brown, Prosecutor Amy Fite Presiding Commissioner noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, 3 February 15, 2018, as published. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 02-15-18-2 Approve Minutes & Financials Attendees: Clerk Kay Brown, Prosecutor Amy Fite, Brad Erwin and Michael Younglove with Paragon, Mike Sutton with DeWitt, Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from February 5, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:57 AM IQM2 Admin, Christian County Commission Minutes & Financials Approval - Approve Financials Attendees: Clerk Kay Brown, Prosecutor Amy Fite, Brad Erwin and Michael Younglove with Paragon, Mike Sutton Mith DeWitt, Purchasing Director Leo Snelling i / January Term Thursday, February 15, 2018 8:50 AM Presiding Commissioner Weter entertained a motion to approve Certified Court Order 02-15-2018-01, which is the 2018 February #310 Sales Tax. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner ., AYES: Ray Weter, Hosea Bilyeu 1 . ABSENT: Ralph Phillips = II. Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Discussion - 02-15-18-3 Construction Update Attendees: Clerk Kay Brown, Prosecutor Amy Fite, Brad Erwin and Michael Younglove with Paragon, Mike Sutton with DeWitt, Purchasing Director Leo Snelling, Josh Warren with Paragon (via phone) Late Arrivals: Captain Koch, Auditor Amy Dent The Commission met with presenters from Paragon Architecture and DeWitt & Associates for a construction update on the Christian County Circuit Court Building. Discussion was held in regards to the City of Ozark sidewalk IGA and City of Ozark standards. The Commission was presented Pay Application #2, in the amount of $320,995.75. Presiding Commissioner Weter entertained a motion to approve submitting Pay Application #2 to the Christian County Auditor for review and approval for payment. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commission?r SECONDER: Ray Weter, Presiding Commissioner 4.L.ill AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillids Motion/Vote - 9:34 AM IQM2 Admin, Christian County Commission Discussion - 02-15-18-8 Pay Application #3 ' Attendees: Clerk Kay Brown, Prosecutor Amy Fite, Brad Erwin and Michael Younglove with Paragon, Mike Sutton with DeWitt, Purchasing Director Leo Snelling, Josh Warren with Paragon (via phone), Captain Koch, Auditor Amy Dent The Commission was presented Pay Application #3, in the amount of $579633.39. Presiding Commissioner Weter entertained a motion to approve submitting Pay Application #3 to the Christian County Auditor for review and approval for payment. 0 21Page (7) January Term Thursday, February 15, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Rplph Phillips -- Motion/Vote - 10:00 AM Resource Management Director Todd Wiesehan Discussion - 02-15-18-4 Adoption of Amendments to Zoning Regulations Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to adoption of amendments to zoning regulations. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the adoption of the amendments to the Zoning Regulations for Christian County, Missouri, specifically Order # 2-15-18-01. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea.Bilyeu i ABSENT: Ralph Phillil;s- Motion/Vote - 10:15 AM Christian County Commission Discussion - 02-15-18-5 Riverside Property Donation to City of Ozark Discussion Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, City of Ozark Administrator Steve Childers, Cameron Smith with City of Ozark Planning and Zoning, Amelia Wigton with the Christian County Headliner The Commission met with presenter Steve Childers, City of Ozark Administrator, for a discussion in regards to donation of Riverside property. Mr. Childers noted that the City of Ozark is planning on applying for a grant to develop a trail and public use access along Finley River. Mr. Childers asked the Commission for a letter stating that the Commission would be willing to donate the Riverside Inn property as stated on the grant application. It was noted that the Commission wouldn't be giving away County assets, rather, they would be giving away maintenance. Presiding Commissioner Weter entertained a motion to approve submitting a letter confirming Christian County's intent to donate the property known as the former location of the Riverside Inn to the City of Ozark for use in theirgrant application process. r.) 31Page n january Term Thursday, February 15, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 10:30 AM Christian County Clerk Discussion - 02-15-18-6 Request for Modification of Storage Attendees: Highway Administrator Miranda Beadles, Purchasing Director Leo Snelling The Commission met with presenter Krista Cronin, Deputy Clerk, in regards to a request for modification of storage. Ms. Cronin requested that the Commission allow the maintenance department to remove the metal bunks from the jail cells where the Clerk's office currently stores documents, in order to allow space for shelving units. Discussion was held, and Presiding Commissioner Weter entertained a motion to proceed to ask Richard Teague, Building and Maintenance Supervisor, to remove the existing bunks from the jail cells. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu F ABSENT: Ralph Phillips Motion/Vote - 10:45 AM Highway Administrator Miranda Beadles Discussion - 02-15-18-7 MoDot.Bid Motor Grader Attendees: Highway Administrator Miranda Beadles, Purchasing Director Leo Snelling The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a MoDOT bid for motor graders for Common One and Common Two. Ms. Beadles noted that there are funds available in the budget for this year, and discussed the details of the purchase. Ms. Beadles requested approval from the Commission to proceed with the bid, and then noted afterwards the graders will be built, and Ms. Beadles will then return to the Commission with a lease agreement reviewed by County Counselor Housley for the Commission to sign. Presiding Commissioner Weter entertained a motion to authorize Ms. Beadles' request of pursuing acquisition of two 1 new motorgraders - one for Common One, and one for Common Two. RESULT: APPROVED [2 TO 01 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu 613 ABSTAIN: Ralph Phillips 41Page . r (03 January Term Thursday, February 15,2018 8:50 AM III. Adjournment The meeting was closed at 11:00 AM 11:00 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Purchasing Director Leo Snelling Presiding Commissioner Weter adjourned the meeting. L WiL 1 Ray eF-- Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu Absent- Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page 0 U Christian County Commission 100 West Church St, Room 100 czark MO 65721 january Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, February 26, 2018 9:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter Atteridde Name Title- -Status - Arrived Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Assistant Present 9:50 AM - Motion/Vote - 9:50 AM Christian County Commission Discussion - 02-26-18-1 Approve Agenda Attendees: Clerk Kay Brown Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, February 26, 2018, as published. n RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:55 AM Christian County Clerk Minutes & Financials Approval - 02-26-18-2 Approve Minutes & Financials Attendees: Clerk Kay Brown, Alicia Monsanto, Sheriff Brad Cole Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from February 15, 2018. RESULT: APPROVED [2 TO 0] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner . AYES: Ray Weter, Hosea Bilyeu ABSTAIN: Ralph Phillips . f Motion/Vote - 9:57 AM IQM2 Admin, Christian County Commission Minutes & Financials Approval - 02-26-18-5 Certified Court Order Attendees: Clerk Kay Brown, Alicia Monsanto, Sheriff Brad Cole Presiding Commissioner Weter entertained a motion to approve Certified Court Order 02-26-2018-01, which is the February 2018 Can fund. e, - January Term * Monday, February 26, 20I8 9:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:59 AM Kay Brown, County Clerk Minutes & Financials Approval - 02-26-18-6 Financial Statement Attendees: Clerk Kay Brown, Alicia Monsanto, Sheriff Brad Cole Late Arrival: Auditor Amy Dent Christian County Clerk Kay Brown presented the Commission with the 2017 Financial Statement. Presiding Commissioner Weter entertained a motion to let the Christian County Commission minutes reflect that Clerk Kay Brown did present the County's Financial Statement for 2017 per statutory requirements. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillibs, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu n II. Agenda Motion/Vote - 10:00 AM Christian County Sheriff Discussion - 02-26-18-3 2018 Grant Applications Attendees: Alicia Monsanto, Sheriff Brad Cole, Auditor Amy Dent Late Arrival: Purchasing Director Leo Snelling The Commission met with presenter Sheriff Brad Cole in regards to 2018 grant applications. Sheriff Cole presented the Commission with three MoDOT grants. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve entering into an agreement with MoDOT for these three grants and the funds they provide for the Christian County Sheriff's department: E-Citation grant in the amount of $8,718.00, Impaired Driving·Enforcement/DWI Saturation grant in the amount of $18,690.00, and Hazardous Moving Violations grant in the amount of $19,937.12. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu (3 Motion/Vote - 10:15 AM Christian County Sheriff Discussion - 02-26-18-4 2018 Contract Renewals: Keefe Commissary, ACH, Franks Uniforms, Southern Uniforms 21Page ] january Term Monday, February 26, 2018 9:50 AM Attendees: Alicia Monsanto, Sheriff Brad Cole, Auditor Amy Dent, Purchasing Director Leo Snelling, Resource Management Director Todd Wiesehan, Assessor Danny Gray The Commission met with presenter Sheriff Cole in regards to 2018 contract renewals. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve extending contracts between Christian County and Keefe Commissary Group, Advanced Correctional Healthcare (ACH), Franks Uniforms, and Southern Uniform and Equipment. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioher SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray-Wpter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:17 AM * 10:17 AM Adjourn Attendees: Alicia Monsanto, Sheriff Brad Cole, Auditor Amy Dent, Purchasing Director Leo Snelling, Resource Management Director Todd Wiesehan, Assessor Danny Gray Presiding Commissioner Weter adjourned the meeting. 12aA IDI:hA. 1 RayV-efer Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips n Eastern Commissioner, Ralph Phillips 31Page :01· At'.,V Christian Counly Commission 100 Westehurch St, Room 100 Ozark MO 65721 33* January Term http:UChristianCountyMO.iqml.com 222/(.lid - Minutes - Wednesday, February 28, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title StatuE - Artived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu ' Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Teri LoPresti Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 02-28-18-1 Approve Agenda Western Commissioner Bilyeu moved to accept Christian County Commission's regular session agenda for today, February 28, 2018 as published. RESULT: APPROVED [UNANIMOUS] + 0 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter„Ralph Phillip£ Hosea Bilyeu IL Agenda Motion/Vote - 8:55 AM Christian County Commission Discussion - 02-28-18-2 Closed Session Per RsMO 610.021.1 Litigation Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.1, regarding Utigation, by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillibs, Hosea Bilyeu III. Adjournment The meeting was closed at 9:05 AM 0 Adjourn A 0 January Term Wednesday, February 28, 2018 8:50 AM Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter adjourned the meeting. 4 81:L i Ray war Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 21Page Oulli Christian County Commission 100 West Church St Room 100 Ozark MD 65721 Ianuary Term http:UChristianCountyMO.tqm2.com oF C./ly<' - Minutes - Thursday, March 1, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdtidee Name -' ' - T - Title J - - -' 1 - r. Status. ' -"- Artiveti Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-1-18-1 Approve Agenda Attendees: Sydney Moore with the Christian County Headliner Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, D March 1, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner i AYES: Ray Wetet, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-1-18-2 Approve Minutes & Financials Attendees: Sydni Moore with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from February 26, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: .Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu .-7 Motion/Vote - 8:56 AM Approve Minutes Attendees: Sydni Moore with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from February 28, 2018. F) january Term Thursday, March 1,2018 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph-Phillips, Eastern Commissioner . SECONDER: Hosea Bilyeu, Western Commissioner , AYES: Ray Weter, Ralph Phillibs, Hosea .Bilyeu - L Motion/Vote - 8:57 AM Approve Minutes Attendees: Sydni Moore with the Christian County Headliner, Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's closed session minutes (per RsMO 610.021.1 involving litigation) from February 28, 2018. RESULT: ADOPTED [UNANIMOUS] 4 - . . 1 MOVER: Ralph Phillips, Eastern Commissioner_ f i. SECONDER: Hosea Bilyeu, Western Commissioner _ *+2 r AYES: ,Ray·Weter, Ralph Phillips, Hosea Bilydu II. Agenda Motion/Vote - 9:00 AM Purchasing Director Leo Snelling Discussion - 03-1-18-3 Mailing Services Trial Agreement Attendees: Sydni Moore with the Christian County Headliner, Purchasing·Director Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, in regards to a mailing service trial agreement with Ozark Mailing Service, LLC. Mr. Snelling presented a document outlining the terms of the agreement. Discussion was held, and Eastern Commissioner Phillips moved to Approve Mr. Snelling's recommendation of the Commission signing the agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Rflph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu,Western Commissioner AYES: Ray Weter, Ralph Phiilips, Hosea Bilyeu Motion/Vote - 9:30 AM MU Extension Discussion - 03-1-18-4 Monthly Update Attendees: Sydni Moore with the Christian County Headliner, Linda Barger, Jim Spencer with MU Extension 63 The Commission met with presenter Jim Spencer of MU Extension for his monthly update. Presiding Commissioner Weter entertained a motion to let the record reflect that Mr. Spencer gave his report. 21Page 0 January Term Thursday, March 1, 2018 - 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Commission Discussion - 03-1-18-5 Employee Handbook Review & Possible Final Approval Attendees: Highway Administrator Miranda Beadles, Camille Knowles with HR Advantage, Auditor Amy Dent, Treasurer Karen Matthews, Paula Brumfield, Circuit Clerk Barb Stillings, Recorder Kelly Hall The Commission met with presenter Camille Knowles of HR Advantage for an Employee Handbook review. Discussion was held, and some changes were made to the document. Western Commissioner Bilyeu moved to adopt the County of Christjan Employee Handbook of Policies and Procedures with its final changes that'were designated today. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissiondr 0 AYES: Ray Weter, Ralph'Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 11:14 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Camille Knowles with HR Advantage, Auditor Amy Dent, Treasurer Karen Matthews, Paula Brumfield, Circuit Clerk Barb Stillings, Recorder Kelly Hall Presiding Commissioner Weter adjourned the meeting. 4,4 86 1 Ray vater Presiding Commissioner, Ray Weter 0 Hosea Bilyeu 31Page r D 8:50 AM January Term Thursday, March 1,2018 Western Commissioner, Hosea Bilyeu 1 Ralph Phillips Eastern Commissioner, Ralph Phillips 41Page t Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO,iqm2.com - Minutes - Monday, March 5, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status . Arrived Ray Weter Presiding Commissioner Present 8:50AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk ' Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-5-18-1 Approve Agenda Attendees: Auditor Amy Dent, Purchasing Director Leo Snelling Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, 0 March 5, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea- Bilyeu, Western Commissioner f AYES: Ray Weter, Ralph Phillip&, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-5-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent, Purchasing Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 1, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Auditor Amy Dent Discussion - 03-5-18-3 Monthly Report Attendees: Auditor Amy Dent, Purchasing Director Leo Snelling 0 January Term Monday, March 5, 2018 8:50 AM Late Arrival: Bill Crosby The Commission met with presenter Amy Dent, Christian County Auditor, for her February 2018 monthly report. Presiding Commissioner Weter entertained a motion to let the record reflect that the Commission received Auditor Amy Dent's report. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Purchasing Director Leo Snelling Discussion - 03-5-18-4 2018 Office Supply Bid Opening Attendees: Purchasing Director Leo Snelling, Auditor Amy Dent The Commission met with Leo Snelling, Director of Purchasing, in regards to a bid opening for office supplies for 2018. Two bids were received, but neither were opened. Discussion was held, and Mr. Snelling requested that the Commission re-bid so that he could compose a letter of expectation to include with the request for bids, with the hope that more companies would bid. Presiding Commissioner Weter entertained a motion to approve the recommendation of Purchasing Director Leo Snelling, which is to 0 re-bid the office supply bid. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissionef SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 11:00 AM Christian County Highway Administrator Discussion - 03-5-18-5 Surplus Equipment Bid Opening Attendees: Highway Administrator Miranda Beadles, Brent Young, David Smothers, Robert Schnake The Commission met with presenter Miranda Beadles, Highway Administrator, for a surplus equipment bid opening. Ms. Beadles opened the bids, and will make recommendations of award at the next available Commission meeting. Presiding Commissioner Weter entertained a motion to table the matter pending the recommendation of Highway Administrator Miranda Beadles. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 3 21Page 0 8:50 AM January Term Monday, March 5, 2018 III. , Adjournment The meeting was closed at 11:12 AM 11:12 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Brent Young, David Smothers, Robert Schnake Presiding Commissioner Weter adjourned the meeting. 1 WfliA. t Ray Weter Presiding Commissioner, Ray Weter ..... 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 8, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title - - -- Statut - .Arrived - Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-8-18-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, March 8, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-8-18-2 Approve Minutes & Financials There are no minutes or financials to address. II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 03-8-18-3 Closed Session RSMo 610.021.17 Audit Entrance Attendees: Andy Marmouget with KPM CPA's Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.17 in regards to confidential audit communications by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillip5, Hosea Bilyeu January Term Thursday, March 8,2018 8:50 AM Motion/Vote - 9:45 AM Remove Item from the Table Attendees: Highway Administrator Miranda Beadles Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter entertained a motion to take the item "Bid Awards of Surplui Equipment" off of the table and bring it back before the Christian County Commission. RESULT: ADOPTED [UNAN[MOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:46 AM Highway Administrator Miranda Beadles Discussion - 03-8-18-4 Bid Awards of Surplus Equipment Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to bid awards of surplus equipment. <- Ms. Beadles recommended award to the following: Wegner Farms for the (2) 17 ft 60" Boom Diamond Mowers (2004 Ser# 1966 and 2006 Ser# 3011) for $250.00 Ronnie McHaffie for the Field Roller #530 8 ft, 33' drum (approximately 7000 lbs) for $678.00 Wegner Farms for the 2000 Ford E-250 Van S/N 1FTNE2331HA45581 for $250.00 James McGinnis for the Drill Press for $40.00 Mt. Vernon Benefit SRD for the 2000 FL70 Freightliner Distributor Truck S/N 1FVABTBV41HH99090 for $67,012.00 Holt Farms for the Pintle Hitch Pull Behind Flip Roller for $500.00 Kelby Boyd for the (2) Portable Air Compressors (Eagle, Coleman PowerMate) for $301.00 Wegner Farms for the (6-8) Hydraulic Cylinders Double Actuating 2" Bore X 24" Stoke for $10.00 James McGinnis for the (3) 460/85R34 Continental Tractor Tires for $200.00 Harold Hodges for the (2) Front Tractor Tires 7.50-16 6 Ply for $40.00 Presiding Commissioner Weter entertained a motion to approve the recommendations 00- of Highway Administrator Miranda Beadles in regards to the awards of said bids. 21Page January Term · Thursday, March 8,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillibs, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:50 AM Invite Subjects to Submit a New Bid Attendees: Highway Administrator Miranda Beadles Highway Administrator Miranda Beadles indicated that there were two sets of ties for the surplus equipment bids, and after communicating with County Counselor John Housley, Ms. Beadles noted thatthe Commission has three options according to RsMO 50.660. First, the County is entitled to award to the highest and best bidder, secondly, the County could re-bid the two items publicly, or third, the bidders could be contacted to request that they submit bids in a sealed envelope within ten days for their highest and best bid. Ms..Beadles recommended the third option. The tied bids were: Kelby Boyd and Holt Farms for the Karcher Portable Power Washer for $100.00 and James McGinnis and Holt Farms for the Hobart Industrial Meat Slicer for $50.00 Presiding Commissioner Weter entertained a motion to communicate with the subjects that submitted the tie bids and invite them to submit a new bid in a sealed envelope within ten days. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner } AYES: Ray Weter, Ralph'Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Highway Administrator Miranda Beadles Discussion - 03-8-18-5 Bid Opening Boom Mower Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a bid opening for a boom mower. One bid was received, which was from Murphy Tractor and Equipment Company, for a Diamond 21-ft side fold boom and 50" rotary mower in the amount of $43,765.00. Presiding Commissioner Weter entertained a motion to accept the bid provided by Murphy Tractor for a Diamond 21-ft side fold boom and 50" rotary mower in the amount of $43,765.00, to include installation on a tractor when we receive it, a joystick, and transport lock. CD 31Page January Term Thursday, March 8,2018 850 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: . Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Highway Administrator Miranda Beadles Discussion - 03-8-18-6 MoDOT Bid Tractor Purchase Common 2 Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a MoDOT bid purchase for a tractor for Common Two. Ms. Beadles presented a MoDOT bid from Larson Farm & Lawn Inc for a John Deere 6120 M Cab Tractor (IFB605CO17001432 PG 22) in the amount of $67,903.31, with a trade allowance of $22,000.00 for a 2005 John Deere 6615 Cab (L06615B396829), for a net price of $45,903.31. Presiding Commissioner Weter entertained a motion to approve the recommendation of Highway Administrator Miranda Beadles forthe purchase of a new John Deere Tractor subject to the terms outlined. RESULT: APPROVED [UNAN]MOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner n AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. - Adjournment The meeting was closed at 10:21 AM 10:21 AM Adjourn Attendees: Highway Administrator Miranda Beadles Presiding Commissioner Weter adjourned the meeting. ¢1„ lt)£L 1 Ray War Presiding Commissioner, Ray Weter 1/9, n Hosea Bilyeu 41Page f4 January Term Thursday, March 8, 2018 8:50 AM Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 51Page Christian County Commission 100 West Church St Room 100 0 Ozark, MO 65721 Ianuary Term http://ChristianCountyMO.iqm2.com 2!:211* - Minutes - A.Di*¢€110*A Friday, March 9, 2018 9:15 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 9:15 AM by Presiding Commissioner Ray Weter Attendee Name - Title Status Arrived Ray Weter Presiding Commissioner Present · 9:14 AM Ralph Phillips Eastern Commissioner Present 9:14 AM Hosea Bilyeu Western Commissioner Present 9:14 AM Krista Cronin Deputy Clerk Present 9:14 AM Malinda Young Assistant Present 9:14 AM Motion/Vote - 9:14 AM Christian County Commission Discussion - 03-9-18-1 Approve Agenda - Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Judy Morisset, Justin Siebrandt, County Counselor Housley, Sydni Moore with the Christian County Headliner, Dan Piddington, Chuck Branch, Brad Tuete, Katrina Green, John Bross, Dan Rhodes, Nancy Parson, Mike Green, Roy Morisset, Ann 63 Koetting, Angie Stout, Brenna Marshall, Terry Marshall, Amber Bryant, Jack Rawlak, Jane Rawlak, Paige Tuck, Kay McCrosky, Diane Stalder, Christopher Snyder, Wanda Martens, Karen Trimble, Sonya Wells, Donald Brown, Craig Heidemann Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's agenda for today, March 9, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner , AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IL Agenda Motion/Vote - 9:15 AM Christian County Commission Discussion - 03-9-18-2 Review and Determination of Motion to Remand Planning & Zoning Case #2017-0356 Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Judy Morisset, Justin Siebrandt, County Counselor Housley, Sydni Moore with the Christian County Headliner, Dan Piddington, Chuck Branch, Brad Tuete, Katrina Green, John Bross, Dan Rhodes, Nancy Parson, Mike Green, Roy Morisset, Ann Koetting, Angie Stout, Brenna Marshall, Terry Marshall, Amber Bryant, Jack Rawlak, Jane Rawlak, Paige Tuck, Kay McCrosky, Diane Stalder, Christopher Snyder, Wanda Martens, Karen Trimble, Sonya Wells, Donald Brown, Craig Heidemann January Term Friday, March 9,2018 9:15 AM The Christian County Commission met in regards to a review and determination on a motion submitted by Jerry and Kay Cook, James Atteberry, Thomas and Cheryl Moeglin, and David and Kay Mccroskey by and through their attorneys to have the County Commission hear and consider evidence and remand Planning and Development Case No. 2017-0358 to the Planning and Zoning Commission for reconsideration. Mr. Brown presented Article 6 (Conditional Uses) to the Commission for consideration. Presiding Commissioner Weter said the Missouri Statutes provide an avenue to resolve this and it is by means of appeal to the Circuit Court. Western Commissioner Bilyeu moved to deny the motion that has been made to remand Case Number 2017-0356 to the Planning and Zoning Commission. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:19 AM Reconsider the Prior Motion Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Judy Morisset, Justin Siebrandt, County Counselor Housley, Sydni n Moore with the Christian County Headliner, Dan Piddington, Chuck Branch, Brad Tuete, Katrina Green, John Bross, Dan Rhodes, Nancy Parson, Mike Green, Roy Morisset, Ann Koetting, Angie Stout, Brenna Marshall, Terry Marshall, Amber Bryant, Jack Rawlak, Jane Rawlak, Paige Tuck, Kay McCrosky, Diane Stalder, Christopher Snyder, Wanda Martens, Karen Trimble, Sonya Wells, Donald Brown, Craig Heidemann Presiding Commissioner Weter entertained a motion to reconsider the prior motion. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:20 AM Deny the Motion to Remand Case Number 2017-0358 Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Judy Morisset, Justin Siebrandt, County Counselor Housley, Sydni Moore with the Christian County Headliner, Dan Piddington, Chuck Branch, Brad Tuete, Katrina Green, John Bross, Dan Rhodes, Nancy Parson, Mike Green, Roy Morisset, Ann Koetting, Angie Stout, Brenna Marshall, Terry Marshall, Amber Bryant, Jack Rawlak, Jane Rawlak, Paige Tuck, Kay McCrosky, Diane Stalder, Christopher Snyder, Wanda Martens, Karen Trimble, Sonya Wells, Donald Brown, Craig Heidemann Western Commissioner Bilyeu moved to deny the motion that has been made to remand Case Number 2017-0358 to the Planning and Zoning Commission. 21Page January Term Friday, March 9, 2018 9:15 AM RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 9:21 AM 9:21 AM Adjourn Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Judy Morisset, Justin Siebrandt, County Counselor Housley, Sydni Moore with the Christian County Headliner, Dan Piddington, Chuck Branch, Brad Tuete, Katrina Green, John Bross, Dan Rhodes, Nancy Parson, Mike Green, Roy Morisset, Ann Koetting, Angie Stout, Brenna Marshall, Terry Marshall, Amber Bryant, Jack Rawlak, Jane Rawlak, Paige Tuck, Kay McCrosky, Diane Stalder, Christopher Snyder, Wanda Martens, Karen Trimble, Sonya Wells, Donald Brown, Craig Heidemann Presiding Commissioner Weter adjourned the meeting. 20,. 4)1424 1 Ray War Presiding Commissioner, Ray Weter 9-01,0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 12, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attefided Name Title Status Airived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-12-18-1 Approve Agenda Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, 63 Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's agenda for today, March 12, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-12-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 9, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes 0 8:50 AM January Term Monday, March 12, 2018 Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 8, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phiilips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 5, 2018. RESULT: ADOPTED [UNANIMOUSI : MOVER: Ralph Phillips, Eastern Commissioner .SECONDER: Hosea Bilyeu, Western Commissioner 3 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Christian County Commission's closed session minutes from March 8, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Wetet Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:58 AM Krista Cronin, County Clerk Minutes & Financials Approval - 03-12-18-6 Approve Financials Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Certified Court Order 03-12-2018-01. 0 21Page -- 0 8:50 AM January Term Monday, March 12, 2018 RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Highway Administrator Miranda Beadles Discussion - 03-12-18-3 MHTC Agreement Hwy 160 Improvements Attendees: Diane Stalder, Sydnie Moore with the Christian County Headliner, Clint Ellingsworth, Highway Administrator Miranda Beadles Late Arrivals: Doug Colvin, Jeff Roussell The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to an agreement with the Missouri Highways and Transportation Commission (MHTC) for improvements to Highway 160 within Christian County. Ms. Beadles said two projects will take place on Highway 160 next year at two separate intersections · (Highway 160/Tracker and Highway 160/Northview). Ms. Beadles noted that the projects will not affect the County's right of ways, the agreement presented reflects no cost to the County for the projects, and County Counselor Housley has reviewed and signed the agreement. Presiding Commissioner Weter entertained a motion to approve the agreement between Christian County and the Missouri Highways and ,Transportation Commission regarding improvements at two intersections on Highway 160. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Christian County Highway Administrator Miranda Beadles Discussion - 03-12-18-42018 Sales Tax Distribution Proposal Attendees: Diane Stalder, Clint Ellingsworth, Highway Administrator Miranda Beadles, Doug Colvin, Jeff Roussell The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to the 2018 sales tax distribution. Ms. Beadles presented a distribution list which outlined the agencies involved, their project requests, and the amounts to be distributed. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the recommendation of Highway Administrator Miranda Beadles regarding the 2018 sales tax distribution. D 31Page h l January Term Monday, March 12, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM HR Advantage Discussion - 03-12-18-5 HR Project RE: Job Descriptions Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Camille Knowles with HR Advantage, Cindy Carey, Clerk Kay Brown, Prosecutor Amy Fite, Sheriff Brad Cole, Jared Roderick, Perry Barnes, Treasurer Karen Matthews, Susan Pathkiller Late Arrivals: Assessor Danny Gray, Recorder Kelly Hall, Resource Management Director Todd Wiesehan The Commission met with presenter Camille Knowles of HR Advantage in regards to a job descriptions.project. Discussion was held, anditwas noted that Ms. Knowles will meet with departmerit heads and/or elected officials to disseminate blank job description forms. Western Commissioner Bilyeu suggested that Ms. Knowles wait to start this project until after March 30, 2018, to allow offices time to return their Christian County Employee Handbook receipt form. Presiding Commissioner Weter entertained a motion to proceed with the job description creation of the job description process. Western Commissioner Bilyeu moved to move forward with HR Advantage in accordance with the comments and suggestions that have been made today. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:50 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Camille Knowles with HR Advantage, Cindy Carey, Clerk Kay Brown, Prosecutor Amy Fite, Sheriff Brad Cole, Jared Roderick, Perry Barnes, Treasurer Karen Matthews, Susan Pathkiller, Assessor Danny Gray, Recorder Kelly Hall, Resource Management Director Todd Wiesehan Presiding Commissioner Weter adjourned the meeting. 41Page 0 January Term Monday, March 12, 2018 8:50 AM Ca-• lt)£46 : Ray Water- Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page gre Christian County Commission 100 West Church St Room 100 0zark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 15, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 1. Establish Quorum Attendee Name Title Status Arrivad Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-15-18-1 Approve Agenda Attendees: Mike Sutton with DeWitt & Associates, Auditor Amy Dent Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's agenda for today, March 15, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-15-18-2 Approve Minutes & Financials Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 12, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu January Term Thursday, March 15, 2018 8:50 AM II. Agenda Motion/Vote - 9:00 AM Paragaon Architecture and DeWitt & Associates Discussion - 03-15-18-3 Construction Update Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Shelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone) Late Attendee: Bruce Colony with DeWitt & Associates The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commissioners were presented with a mock up of the masonry colors. Discussion was held, and Presiding Commissioner Weter entertained a motion for the presenters to proceed with the design reflected in the mock up colors. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 3) Motion/Vote - 9:05 AM Krista Cronin, County Clerk Discussion - 03-15-18-5 Construction Update - PR1 & PR2 Approval Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Snelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone), Bruce Colony with DeWitt & Associates The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commission was presented with PR1 and PR2, which is a combined proposal for DeWitt & Associates to provide labor, materials, and equipment as required to complete the west parking lot. Presiding Commissioner Weter entertained a motion to approve the PR1 and PR2 submittal as presented to the Commission by DeWitt & Associates in the amount of $415,001.00. RESULT: APPROVED [UNANIMOUS] MOVER: . Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:18 AM Krista Cronin, County Clerk Discussion - 03-15-18-6 Construction Update - PR3 Approval Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Snelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone), Bruce Colony with DeWitt & Associates 21Page January Term Thursday, March 15,2018 8:50 AM The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commission was presented with PR3, which is a credit of $2,043.00 as a result of the removal of unnecessary guard rails from a portion of the design. Presiding Commissioner Weter entertained a motion to approve the guard rail request (PR3). RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern- Commissioner 4 SECONDER: Hosea Bilyeu, Wesfern Commissioner ' AYES: Ray Weter, Ralph .Phillips, Hdsea Bilyeu Motion/Vote - 9:21 AM Krista Cronin, County Clerk Discussion - 03-15-18-7 Construction Update - Pay Application 4 Approval Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Snelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone), Bruce Colony with DeWitt & Associates The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commission was presented with Pay Application No. 4, in the amount of $353,398.70. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve submitting Pay Application No. 4 to the Christian County Auditor to review before payment. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:35 AM Krista Cronin, County Clerk Discussion - 03-15-18-8 Construction Update - Amendment 4 Approval Attendees: Mike Sutton.and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Snelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone), Bruce Colony with DeWitt & Associates The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commission was presented with Amendment No. 4 for reduction of fees. Discussion was held, and Presiding Commissioner Weter entertained a'motion to approve and sign contract Amendment No. 4 for reduced fees. 31Page january Term Thursday, March 15, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:40 AM Krista Cronin, County Clerk Discussion - 03-15-18-9 Construction Update - Amendment 5 Approval Attendees: Mike Sutton and GR Stovall with DeWitt & Associates, Auditor Amy Dent, Michael Younglove with Paragon Architecture, Captain Koch, Chantel McGinnis, Purchasing Director Leo Snelling, Prosecutor Amy Fite, Josh Warren with Paragon Architecture (via phone), Bruce Colony with DeWitt & Associates The Commission met with presenters from DeWitt & Associates and Paragon Architecture for a construction update. The Commission was presented with Amendment No. 5, in regards to the vacating of 1st and 2nd Streets in Ozark. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve Amendment No. 5 as presented in the amount of $15,850.00. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner F · SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:05 AM Christian County Highway Administrator Miranda Beadles Discussion - 03-15-18-4 Fixed Price Contract Tandem Roller Cl Attendees: Highway Administrator Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a Tandem Roller for Cl. Ms. Beadles noted that MoDOT didn't have the size roller that was needed, so she researched and found that Taney County had purchased the same roller that is needed for Cl. Ms. Beadles indicated that the fixed price document presented allows Christian County to piggyback a contract off of another local agency. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the recommendation to the Christian County Commission by Highway Administrator Miranda Beadles to approve the purchase of the requested equipment, piggybacking off of Taney County's bid through Berry Tractor. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 41Page t January Term Thursday, March 15, 2018 8:50 AM III. Adjournment The meeting was closed at 10:17 AM 10:17 AM Adjourn Attendees: Highway Administrator Miranda Beadles Presiding Commissioner Weter adjourned the meeting. 4.. li)£L , RayWeter 'l Presiding Commissioner, Ray Weter 1 Hosea Bilyeu 3 Western Commissioner, Hosea Bilyeu r L 06,-1 Ralph Phillips Eastern Commissioner, Ralph Phillips 51Page Christian Counly Commission 100 West Church St, Room 100 D Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, March 19, 2018 10:00 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 9:58 AM by Presiding Commissioner Ray Weter Attendde.Name Title -Status Arrivad ' Ray Weter Presiding Commissioner Present 9:58 AM Ralph Phillips Eastern Commissioner Present' 9:58 AM Hosea Bilyeu Western Commissioner Present 9:58 AM Krista Cronin Deputy Clerk Present 9:58 AM Malinda Young Assistant Present 9:58 AM 2. Establish Quorum Motion/Vote - 9:58 AM Christian County Commission Discussion - 03-19-18-1 Approve Agenda Attendees: Ashley Hannah, Highway Administrator Miranda Beadles, Diane 0 Stalder, Auditor Amy Dent , Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, March 19,2018. 5 RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:59 AM Christian County Clerk Minutes & Financials Approval - 03-19-18-2 Approve Minutes & Financials Attendees: Ashley Hannah, Highway Administrator Miranda Beadles, Diane Stalder, Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 15, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 3 Motion/Vote - 10:00 AM Krista Cronin, County Clerk Minutes & Financials Approval - Financials Discussion n January Term Monday, March 19, 2018 10:00 AM Attendees: Ashley Hannah, Highway Administrator Miranda Beadles, Diane Stalder, Auditor Amy Dent The Commission had a brief discussion in regards to financials, specifically in regards to communication received from the Auditor's office about insurance coverage on County buildings. It was noted that there may not be adequate. insurance coverage on some buildings. Discussion was held in regards to contacting Midwest Public Risk (MPR) to inquire. No action was taken. II. Agenda Motion/Vote - 10:04 AM Christian County Highway Administrator Miranda Beadles Discussion - 03-19-18-3 Bid Opening Radio Communications Attendees: Ashley Hannah, Highway Administrator Miranda Beadles, Diane Stalder, Auditor Amy Dent The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a bid opening for radio communications. No bids were received, therefore, Ms. Beadles will investigate and possibly re-bid. No action was taken. 0 III. Adjournment The meeting was closed at 10:09 AM 10:09 AM Adjourn Attendees: Ashley Hannah, Highway Administrator Miranda Beadles, Diane Stalder, Auditor Amy Dent Presiding Commissioner Weter adjourned the meeting. Rayvmer Presiding Commissioner, Ray Weter 1.:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu 21Page 0 January Term Monday, March 19, 2018 10:00 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 3 0 31Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com 75Zi@@ar »/i - Minutes - Thursday, March 22, 2018 . 9:50 AM The Christian County Historic Courthouse I. Amended Agenda II. Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter Attendee Nlime Title Status Arrived Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Assistant Present 9:50 AM 2. Establish Ouorum Motion/Vote - 9:50 AM Christian County Commission 0 Discussion - 03-22-18-1 Approve Agenda Attendees: Clerk Kay Brown, Diane Stalder Presiding Commissioner Weter noted the presence of a quorum, and noted that Christian County Commission's regular session agenda for today, March 22, 2018 was amended to push the time back by an hour. Presiding Commissioner Weter entertained a motion to approve Christian County Commission's amended regular session agenda for today, March 22, 2018, as published. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:55 AM Christian County Clerk Minutes & Financials Approval - 03-22-18-2 Approve Minutes & Financials Attendees: Clerk Kay Brown, Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 19, 2018. The motion carried by acclamation. january Term Thursday, March 22,2018 9:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Weltern.Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - 03-22-18-4 Approve Financials Attendees: Clerk Kay Brown, Diane Stalder Presiding Commissioner Weter entertained a motion to approve Certified Court Order 03-22-2018-01, which represents the March 2018 Cart Fund. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUsl J -4 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray meter, Ralph, Phillips, Hosea Bilyeu III. Agenda ¢3 Motion/Vote - 10:00 AM Christian County Clerk Kay Brown Discussion - 03-22-18-3 Compensation Question for Election Judges Attendees: Clerk Kay Brown, Diane Stalder The Commission met with presenter Kay Brown, Christian County Clerk, for a discussion regarding pay for election judges. Discussion was held, and Clerk Brown noted that it's been increasingly difficult to recruit supervisory judges to work elections. Ms. Brown asked for a higher level of compensation for supervisory judges. The Commissioners asked if Ms. Brown's budget would allow for an increase, and Ms. Brown said she would inquire of the Auditor. Western Commissioner Bilyeu suggested increasing the regular judges' compensation to $130.00 (from $110.00) per day, and supervisor judges' compensation to $150.00 (from $135.00) per day. Presiding Commissioner Weter . entertained a motion to table this matter pending the resolution of the question of budget between the Clerk and the Auditor, who will return with·recommendations. The motion carried by acclamation. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, RalphIPhillips, Hosea Bilyeu 21Page January Term Thursday, March 22,2018 9'50 AM IV. Adjournment The meeting was closed at 10:23 AM 10:23 AM Adjourn Attendees: Clerk Kay Brown, Diane Stalder Presiding Commissioner Weter adjourned the meeting. 66-1 {Dl Presiding Commissioner, Ray Weter ; -li Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips A Alpage Al;¢34 Christian Counly Commission 100 West Church St Room 100 0 Ozark, MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 26, 2018 , 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdn'dee Name - - Title - Status " Arrivati Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM 2- Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum ,r Motion/Vote - 8:50 AM Christian County Commission Discussion - 03-26-18-1 Approve Agenda - Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Keith Robinette (D presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session . agenda for today, March 26, 2018. The motion carried by acclamation. RESULT: APPROVED IUNANIMOUS] i MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Wetel Ralph Phillips; Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 03-26-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Keith Robinette Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 22, 2018. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu; Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 1 0 January Term Monday, March 26, 2018 8:50 AM II. Agenda Motion/Vote - 9:00 AM Christian County Clerk Kay Brown Discussion - 03-26-18-3 Continue Tabled Discussion Compensation for Election Judges Question Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Keith Robinette, Clerk Kay Brown The Commission met with presenter Kay Brown, Christian County Clerk, for a discussion regarding compensation for election judges. Presiding Gommissioner Weter entertained a motion to take the subject off of the table and resume consideration of it. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] ;+ 1 1 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:01 AM Compensation of Election Judges Discussion Attendpes: Diane Stalder, Auditor Amy Dent, Deputy Auditor Keith Robinette, Clerk Kay Brown Presiding Commissioner Weter noted that the Commission had asked Clerk Brown for a synopsis of how raising the compensation level for election judges would impact her budget at the end of the year. Discussion was held, and Western Commissioner Bilyeu suggested that the Commission table this item again, as no numbers were presented to the Commission. Deputy Auditor Keith Robinette noted that by statute the election judges should be issued a W-2 form, therefore, that issue should be considered as well. Presiding Commissioner Weter entertained a motion to table this subject for a second time until such time as they are presented with cothplete numbers. The motion carried by acclamation. RESULT: ADOPTED [UNANIMOUS] MOVER: . Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Purchasing Director Leo Snelling Discussion - 03-26-18-4 Phone Maintenance Service Discussion Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Keith Robinette, Purchasing Director Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, in regards to a phone maintenance service discussion. Mr. Snelling presented two quotes from CenturyLink, who is the County's current provider. Mr. Snelling said he thinks it would be appropriate to advertise this as a sole source purchase as it wouldn't be fiscally viable 21Page (-3 January Term Monday, March 26,2018 8:50 AM to replace all current equipment. Mr. Snelling noted that our current contract expires at the end of April, and the upgrade presented is part of a 3-year contract. It was noted that the total cost for three years for both the Historic Courthouse and the Judicial Center would be $10,377.00. The Commissioners noted that the document presented doesn't reflect that amount, and asked that Mr. Snelling obtain a document that reflects accurate pricing. It was again noted that this would be advertised as a sole source provider, and Eastern Commissioner Phillips moved to approve the posting of the sole source provider as stated, and to approve the 3-year contract contingent upon receiving a document that reflects accurate pricing. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: "· " .Ralphphillips, Eastern Commissioner SECONDER:' - Hosea Bilyeu, Western Commissioner AYES: Ray Weter Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Connell Insurance-Greg Williams Discussion - 03-26-18-5 Christian County Buildings Annual Coverage Attendees: Diane Stalder, Greg Williams with Connell Insurance, Auditor Amy Dent, Deputy Auditor Keith Robinette 0 Late Arrival: Purchasing Director Leo Snelling The Commission met with presenter Greg Williams of Connell Insurance for a discussion regarding property damage insurance coverage for county buildings. Deputy Auditor Keith Robinette noted that they've been looking at property values and policy as currently presented, along with information from the Assessor, and found that the County may be under-insured in that area. Mr. Robinette presented the Commission with a schedule which outlines county buildings, reproduction appraisals, and values. It was noted that the contract with MPR expires July 1, 2018. Mr. Williams mentioned that the County may be eligible for a no-cost appraisal through MPR. Mr. Robinette suggested that the coverage be adjusted for the Judicial Building and the Historic Courthouse. Eastern Commissioner Phillips moved to increase the coverage for the Judicial Building to $17,040,000.00. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] 1 MOVER: . Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:22 AM Christian County Buildings Annual Coverage Attendees: Diane Stalder, Greg Williams with Connell Insurance, Auditor Amy Dent, Deputy Auditor Keith Robinette, Purchasing Director Leo Snelling 0 Presiding Commissioner Weter entertained a motion to increase the coverage on the Historic Courthouse to 38,902,000.00. The motion carried by acclamation. 31Page january Term Monday, March 26, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,'Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:24 AM 10:24 AM Adjourn Attendees: Diane Stalder, Greg Williams with Connell Insurance, Auditor Amy Dent, Deputy Auditor Keith Robinette, Purchasing Director Leo Snelling Presiding Commissioner Weter adjourned the meeting. n * €eq lt)£L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 41Page Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 2, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title. - --- Status - Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM+ II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-2-18-1 Approve Agenda Attendees: Auditor Amy Dent. Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, April 2, 2018, as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER:. Hosea Bilyeu, Western Commissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-2-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from March 26, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Agenda Motion/Vote - 9:00 AM Christian County Commission April Term Monday, April 2, 2018 8:50 AM * Discussion - 04-2-18-3 State Employee Reimbursement Issue Attendees: Auditor Amy Dent Late Arrivals: Victoria Puga, Jared Roderick, and Perry Barnes with the Juvenile Office; Judge Laura Johnson; Barb Stillings The Commission met in regards to a discussion about state employee reimbursement, as it was noted by Auditor Amy Dent that since the "Same Day Travel" portion of the Employee Handbook had changed, we needed to update the reimbursement rate for state employees. It was noted that the County reimburses at a higher level than the state does. Auditor Dent then reported that the County needs to reevaluate its expenditures, because currently revenues are down and expenditures are up. There was then discussion regarding the future operating expenses of the new Circuit Court Building. Auditor Dent reported that in 2017 over $800.00 was reimbursed to the courts just in mileage alone, and 31.6% of the mileage and training line in General Revenue was allotted to the courts. It was noted that there are no statutes that specifically relate to , the reimbursement of state consolidated court employees, and the reimbursement of said employees are up to the discretion of the County Commission. Western Commissioner Bilyeu stated that his desire is to continue to reimburse the courts at the rates that we have been until someone can produce a clear statute that says that the Commission doesn't have to, and he doesn't want the construction of the new Circuit Court Building to negatively impact the County's employees. Eastern Commissioner Phillips mentioned that he's never lost money on mileage and per diem. Commissioner Phillips then voiced his concern over future operating expenses for the new Circuit Court Building. There was further discussion, and Eastern Commissioner Phillips moved to take the recommendation of Auditor Amy Dent, and adhere to the statutes as outlined for mileage and per diem, for reimbursement at the state rate, as applicable to state employees. RESULT: APPROVED [2 TO 11 MOVER: Ralph Phillips, Eastern commissGner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph. Phillips ' NAYS: Hosea Bilyeu Motion/Vote - 9:46 AM Christian County Sheriff Brad Cole Discussion - 04-2-18-4 Bid Opening Inmate Food Service Attendees: Auditor Amy Dent, Sheriff Brad Cole, Captain Richard Ramage, Alicia Monsanto, Kevin Tiggard with Tiger Correctional Services The Commission met with presenter Sheriff Brad Cole in regards to a bid opening for inmate food service. Two bids were received. The first bid opened was from Tiger Correctional Food Services, and the second bid opened was from CBM Managed Services. Sheriff Cole suggested that he review both bids and come back with a recommendation for award at a later time. Presiding Commissioner Weter entertained 21Page April Term Monday, April 2, 2018 8:50 AM a motion to table the decision on the food service and readdress it when the Sheriff has a recommendation of award. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: , Ralph Phillips, Eastern Commissioner t-L AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Highway Administrator Miranda Beadles Discussion - 04-2-18-5 Quarterly Report Attendees: Highway Administrator Miranda Beadles, Auditor Amy Dent, Resource Management Director Todd Wiesehan, Richard Werner, Ashley Hannah Late Arrival: Sydni Moore with the Christian County Headliner The Commission met with presenter Miranda Beadles, Highway Administrator, for her quarterly report. Ms. Beadles presented her report, and Presiding Commissioner Weter entertained a motion to enter the report submitted by Christian County Highway Administrator Miranda Beadles into the record. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips; Eastern Commissioner - r SECONDER: Hosea Bilyeu, Western Commissioner . t AYES: Ray Weter, Rafph Phillips, Hosea Bilyeu Motion/Vote - 10:14 AM Christian County Auditor Amy Dent Discussion - 04-2-18-6 Monthly Report Attendees: Auditor Amy Dent, Resource Management Director Todd Wiesehan, Richard Werner, Sydni Moore with the Christian County Headliner The Commission met with presenter Amy Dent, Christian County Auditor, for her monthly report. Auditor Dent presented her report, and Presiding Commissioner Weter entertained a motion io thank the Auditor for presenting her report and to enter into the record said report. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:21 AM Resource Managment Director Todd Wiesehan Discussion - 04-2-18-7 Rezoning Hearing Case #2018-0037 Attendees: Sydni Moore with the Christian County Headliner, Resource Management Director Todd Wiesehan, Richard Werner The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to Rezoning Case # 2018-0037, the applicants being Cee View> LLC and Excel 31Page 4 t 1 ApriI Term Monday, April 2, 2018 8:50 AM investments. Mr. Wiesehan presented his case report, and noted that the Planning and Zoning Commission reviewed this request on March 19, 2018, and voted unanimously to recommend approval to the County Commission. Presiding Commissioner Weter entertained a motion to approve Planning and Zoning's recommendation to the Christian County Commission, to approve Case 2018-0037, the applicants being Cee View LLC and Excel Investments, for the property located on Guin Road in Nixa. RESULT: APPROVED [UNANIMOUS] i MOVER: Hosea Bilyeu, Western Commissioner = SECONDER: Ralph Philfips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 10:28 AM . ' 10:28 AM Adjourn Attendees: Sydni Moore with the Christian County Headliner, Resource Management Director Todd Wiesehan, Richard Werner 3) Presiding Commissioner Weter adjourned the meeting. Qa# lD£L, 1 Ray war Presiding Commissioner, Ray Weter 107:00 Hosea Bilyeu Western Commissioner, Hosea Bilyeu 4 0- Ralph Phillips Eastern Commissioner, Ralph Phillips 41Page Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, April 5, 2018 . 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM , Hosea Bilyeu Western Commissioner Present 8S0AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-5-18-1 Approve Agenda Attendees: Highway Administrator Miranda Badles 3 Presiding Commissioner Weter noted the presence of a quorum, and then mentioned a change to the agenda. Highway Administrator Miranda Beadles would like to cancel the 9:45 a.m. item, which is an in-house bid from MoDOT for a single axle dump truck and bed for Common 1, as she would like to research pricing further. Presiding Commissioner Weter entertained a motion to amend the agenda for today, April 5, 2018, to remove the 9:45 a.m. agenda item. RESULT: APPROVED [UNAN]MOUS] MOVER: Ralph Phillips, Eastern Commission@r SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:51 AM Approve Amended Agenda Attendees: Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve the agenda for today, April 5, 2018, as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 3 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk e April Term Thursday, April 5,2018 8:50 AM Minutes & Financials Approval - 04-5-18-2 Approve Minutes & Financials Attendees: Highway Administrator Miranda Beadles Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 2, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Comrnisiioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Agenda Motion/Vote - 9:00 AM Christian County Highway Administrator Miranda Beadles Discussion - 04-5-18-3 Renewal Road Resurfacing & Aggregate Attendees: Highway Administrator Miranda Beadles, Purchasing Director Leo Snelling The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a renewal for road resurfacing and aggregates. Ms. Beadles said that this is the first renewal, and she recommends renewing with all nine vendors that were awarded the bid last year. Presiding Commissioner Weter entertained a motion to approve renewing the road resurfacing and aggregate products for an additional year with providers APAC Central, Leo Journagan, Donelson Construction, Young/Kerani Construction, Blevins Asphalt Construction, Double Eagle Aggregate, Hutchens Construction, Infinity Asphalt, and Clever Stone Co. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph-Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu. Motion/Vote - 9:15 AM Christian County Purchasing Director Leo Snelling Discussion - 04-5-18-4 Office Supply Bid Opening Attendees: Purchasing Director Leo Snelling Late Arrival: Alicia Monsanto The Commission met with Purchasing Director Leo Snelling in regards to a bid opening for office supplies. Mr. Snelling noted that he had created a clause to guarantee a one- year price freeze with the vendor(s) that this bid is awarded to. Three bids were received. The first bid was from Admiral Express, the second bid from Quill, and the third bid from Office Max/Office Depot. Presiding Commissioner Weter entertained a motion to schedule a bid recommendation and decision to be presented by Purchasing Director Leo Snelling on April 23,2018 at 10:00 a.m. 21Page April Term Thursday, April 5,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph-Phillips, Hosea Bilyeu Motion/Vote - 9:38 AM Christian County Sheriff Brad Cole Discussion - 04-5-18-5 Washer & Dryer Bid Opening for Jail Attendees: Alicia Monsanto, Captain Richard Ramage, Purchasing Director Leo Snelling The Commission met with presenter Captain Richard Ramage for a bid opening for a washer and dryerforthejail. No bids were received, therefore, it will be bid one more cycle. Presiding Commissioner Weter entertained a motion to issue a new bid request for a washer and dryer for the jail. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner F SECONDER: Ralph Phillips, Eastern Commissioner ¢4 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Highway Administrator Miranda Beadles 3) Discussion - 04-5-18-6 MoDot Bid Single Axle Dump Truck & Bed for Common 1 This item has been struck from the agenda. Motion/Vote - 10:00 AM Christian County Commission Discussion - 04-5-18-7 County Misc Items: Moving Barricades; Forms; Blinds in CCHC; Pipes Justice Center; Jury Duty Pay Attendees: Norma Ryan, Paula Brumfield, Emergency Management Director Phil . Amtower The Commission met to discuss several miscellaneous items. The first topic of discussion was the moving of barricades, particularly when flash flooding occurs. There was brief discussion about how state statute addresses the fining of individuals who move barricades. The second item·of discussion was forms, particularly those that are used by the Human Resource Department. It was suggested by Krista Cronin that forms could be produced internally instead of by HR Advantage in order to save the County money. The third item of discussion was regardingblinds in the Christian County Historic Courthouse, as a citizen had mentioned a problem with the aesthetics of the courthouse from the outside. The Commission agreed to have Building and Maintenance Supervisor Richard Teague conduct an evaluation to research how much it would cost to install blinds on the empty windows. The fourth item of discussion was regarding pipes on the outside of the Justice Center, and how the foam insulation is aesthetically unpleasing. The Commission will ask Mr. Teague to look into it. The fifth J) item of discussion was in regards to jury duty pay, and it was noted that in the previous employee handbook if an employee was called for jury dutythey would receive their normal pay through their paycheck, but would forfeit jury duty pay. The new employee 31Page April Term Thursday, April 5, 2018 8:50 AM handbook indicates that the employee would receive both their pay through payroll, as well as their pay for jury duty. There was discussion about consideration of amending the jury duty policy. The Commission agreed that Ms. Cronin would notify HR Advantage that forms will be produced internally, and to advise them that the section on jury duty should be looked at. Presiding Commissioner Weter noted that he will contact County Counselor Housley in regards to the issue. Brief discussion was then held in regards to the potential of adding use tax to a ballot. Western Commissioner Bilyeu then mentioned that he'd like to set an agenda item in the future with department heads to ask Auditor Amy Dent to talk about our current financial situation, and to reaffirm his dedication to not approving change orders unless absolutely necessary. There was then brief discussion about the increased operating expenses that will be incurred in 2019 because of the Circuit Court Building. IV. Adjournment The meeting was closed at 10:38 AM 10:38 AM Adjourn . Emergency Management Director Phil Amtower Presiding Commissioner Weter adjourned the meeting. IU ID£hA· Ray Water Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips n Eastern Commissioner, Ralph Phillips 41Page r Christian County Commission 100 West Church St Room 100 0 Ozark MO 65721 ApriI Term http://ChristianCountyMO.iqma.com - Minutes - Monday, April 9, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Western Commissioner Hosea Bilyeu Attefidee Name Title Status Arrived Ray Weter Presiding Commissioner Absent Ralph Phillips Eastern Commissioner Present. 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-9-18-1 Approve Agenda Attendees: Diane Stalder D Western Commissioner Bilyeu noted the presence of a quorum, and then entertained a motion to amend Christian County Commission's regular session agenda for today, April 9, 2018 to strike the 9:00 a.m. item, as Clerk Kay Brown is out of the office. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 8:51 AM Approve Amended Agenda Attendees: Diane Stalder Western Commissioner Bilyeu entertained a motion to approve Christian County Commission's regular session agenda for today, April 9, 2018 as amended. RESULT: ADOPTED [UNANIMOUSI MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter 3 Motion/Vote - 8:55 AM Christian County Clerk f C ' April Term Monday, April 9, 2018 8:50 AM Minutes & Financials Approval - 04-9-18-2 Approve Minutes & Financials Attendees: Diane Stalder Western Commissioner Bilyeu entertained a motion to approve Certified Court Order 04-09-2018-01, which represents the #310 April Road and Bridge Sales Tax. There are no minutes to address. The Commission will now stand in recess until 9:30 a.m. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastfrn Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter II. Agenda Motion/Vote - 9:00 AM Christian County Clerk Kay Brown Discussion - 04-9-18-3 Quarterly Report This item has been struck from the agenda. Motion/Vote - 9:30 AM Christian County Sheriff Brad Cole Discussion - 04-9-18-4 Quarterly Report Attendees: Diane Stalder, Sheriff Brad Cole, Captain Koch The Christian County Commission is now back in regular session. The Commission met with presenter Sheriff Brad Cole for his quarterly report. Sheriff Brad Cole presented his verbal report, in which he gave updates regarding the jail, patrol division, operations division, campus security, personnel, and civil process. Sheriff Cole noted that the jail continually has trouble with leaks in the kitchen, trouble with the sewer system, and fire alarms activating when the heat comes on. He also noted a continual problem with the B pod leaking every time it rains heavily, and said the inmates have to be moved every time the pod floods. Sheriff Cole said engineers have assessed the situation with flooding, and have expressed concern that there's most likely deterioration in the walls as well as potential mold problems. The Commission thanked Sheriff Cole for his verbal quarterly report. Motion/Vote - 10:00 AM Christian County Collector Ted Nichols Discussion - 04-9-18-5 Title Search Bid Opening Attendees: Diane Stalder, Collector Ted Nichols, Purchasing Director Leo Snelling Late Arrivals: Katy Pattison, Geri Godber, Ken Barthelette The Commission met with presenter Ted Nichols, Christian County Collector, in regards to a bid opening for title searches. One bid was received, which was from Ozark 21Page t .. 0 April Term Monday, April 9.2018 8:50 AM Abstract & Title. Western Commissioner Bilyeu entertained a motion to accept the bid as presented by Ozark Abstract & Title for title searches for the Collector's 2018 tax sale. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 10:15 AM Geri Godber Christian County Library Discussion - 04-9-18-6 Nomination of Eastern County Vacant Position Board of Trustees/Construction Update Attendees: Diane Stalder, Katy Pattison, Geri Godber, Ken Barthelette The Commission met with presenters from the Christian County Ubrary in regards to a nomination to the Christian County Library Board of Trustees. Ms. Godber said the board has agreed to nominate Heather Davidson as the Eastern County representative. Western Commissioner Bilyeu entertained a motion to accept the recommendation from the Christian County Library Board of Trustees to welcome Heather Davidson as the Eastern County representative to the Christian County Library Board of Trustees. Ms. Godber then presented the Commission with a flyer which indicates the dates of 0 grand openings for the newest and remodeled library branches. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter III. Adjournment The meeting was closed at 10:24 AM 10:24 AM Adjourn Attendees: Diane Stalder, Katy Pattison, Geri Godber, Ken Barthelette Western Commissioner Bilyeu adjourned the meeting. Absent Presiding Commissioner, Ray Weter 31Page /1 t 0 April Term Monday, April 9, 2018 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu 7 r PAL Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 41Page, Christian County Commission 100 West Church St Room 100 0 Ozark, MO 65721 April Term http://ChristianCount,MO.iqm2.com - Minutes - Thur;day, April 12,2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status- -Arrived- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Absent Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-12-18-1 Approve Agenda Attendees: Auditor Amy Dent; Mike Sutton, G.R. Stovall, and Cheryl Griffeth with DeWitt & Associates; Sydni Moore with the Christian County Headliner; Treasurer Karen Matthews; Brad Erwin with Paragon Architecture; Adrian 1. Herrera with Audio Acoustics . Inc. Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, April 12, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter,; Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-12-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent; Mike Sutton, G.R. Stovall, and Cheryl Griffeth with DeWitt & Associates; Sydni Moore with the Christian County Headliner; Treasurer Karen Matthews; Brad Erwin with Paragon Architecture; Adrian I. Herrera with Audio Acoustics Inc. Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 5, 2018. April Term Thursday, April 12, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips- ABSENT: - Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Attendees: Auditor Amy Dent; Mike Sutton, G.R. Stovall, and Cheryl Griffeth with DeWitt & Associates; Sydni Moore with the Christian County Headliner; Treasurer Karen Matthews; Brad Erwin with Paragon Architecture; Adrian I. Herrera with Audio Acoustics Inc. Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 9, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips - ABSENT: Hosea Bilyeu Motion/Vote - 8:56 AM Approve Financials Attendees: Auditor Amy Dent; Mike Sutton, G.R. Stovall, and Cheryl Griffeth with DeWitt & Associates; Sydni Moore with the Christian County Headliner; Treasurer Karen Matthews; Brad Erwin with Paragon Architecture; Adrian 1. Herrera with Audio Acoustics Inc.; Captain Koch The Commission met with Treasurer Karen Matthews to discuss financials, regarding a check received from MoDOT related to a project with Ozarks Transportation Organization (OTO) in the amount of $271,000.00. Treasurer Matthews noted that the project came in under budget, and she would like to utilize the funds to pay a scheduled payment early, which will save the County interest. Treasurer Matthews asked permission of the Commission to begin the process of payment, which will happen via wire transfer on April 26, 2018. Presiding Commissioner Weter entertained a motion for Treasurer Matthews to carry through with said transaction. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu 21Page April Term Thursday, April 12, 2018 8:50 AM III. Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Discussion - 04-12-18-3 Construction Update & Pay Application Approval Attendees: Auditor Amy Dent; Mike Sutton, G.R. Stovall, and Cheryl Griffeth with DeWitt & Associates; Sydni Moore with the Christian County Headliner; Brad Erwin with Paragon Architecture; Adrian I. Herrera with Audio Acoustics Inc.; Captain Koch The Commission met with presenters from Paragon Architecture and DeWitt & Associates for a construction update and pay application approval. Four bids were received by Construction Manager at Risk DeWitt & Associates and/or Paragon Architecture for Bid Package 3A & 3B, for special systems and technology. The first bid received was from Audio Acoustics, the second bid received was from Simplex Grinnell, the third bid received was from NetWatch, and the fourth bid received was from Conference Technologies. The presenters will return to the Commission at a later date with their decision. The presenters then discussed the construction process and proposal requests, and then presented Pay Application 5. Presiding Commissioner Weter entertained a motion to submit this document to the Auditor for her review and approval prior to the Commission signing off on it. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph. Phillipsi Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:00 AM Resource Management Director Todd Wiesehan Discussion - 04-12-18-4 Quarterly Report Attendees: Resource Management Director Todd Wiesehan The Commission met with presenter Todd Wiesehan, Resource Management Director, for his quarterly report. Presiding Commissioner Weter entertained a motion to accept the first quarter report submitted by Resource Management Director Todd Wiesehan into the record. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner A¥ES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:15 AM Resource Management Director Todd Wiesehan Discussion - 04-12-18-5 Right of Way Dedications Cl: Hodges Rd, Oldfield Rd, lorg Ln, Warren Ave Attendeek: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles 31Page April Term Thursday, April 12, 2018 8:50 AM The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to right of way acquisitions for approval within Common One. Presiding Commissioner Weter entertained a motion to approve the right of way dedications on behalf of the Cl Road District of Christian County, that being the property owned by John W. Vest lying along the East side of Hodges Road; the property owned by Ruby Melton lying along the East side of Oldfield Road; the property owned by Keith Baughman lying along the North side of lorg Lane; and the property owned by Donnal and Janet Dye lying along the North side of Warren Avenue. RESULT: APPROVED [UNANIMOUS] MOVER: . 'Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:20 AM Christian County Resource Management Director Todd Wiesehan Discussion - 04-12-18-6 Right of Way Dedications (2: Schupach Rd, Loblolly Rd, Moon Valley Rd Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to right of way acquisitions for approval within Common Two. Presiding Commissioner Weter entertained a motion to approve the right of way dedications on behalf of the C2 Road District of Christian County, that being the property owned by Jared and Andrea Monger lying along the East side of Schupbach Road; the property owned by Lawrence and Geraldine Aleshire lying along the South side of Loblolly Road; and the property owned by H. Dean and Carolyn A. Meadows lying along Moon Valley Road. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:25 AM Christian County Resource Management Director Todd Wiesehan Discussion - 04-12-18-7 Right of Way Dedications Ozark Special Road District: Riverbluff Dr. Attendees: Resource Management Director Todd Wiesehan The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to a right of way acquisition for approval within Ozark Special. Presiding Commissioner Weter entertained a motion to approve the right of way dedication on 41Page April Term Thursday, April 12, 2018 8:50 AM behalf of the Ozark Special Road District of Christian County, that being the property owned by Danny and Julie Pennick lying along the North side of East Riverbluff Drive. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:26 AM Christian County Resource Management Director Todd Wiesehan Discussion - 04-12-18-8 Right of Way Dedication Selmore Special Road District: Crabapple Rd. Attendees: Resource Management Director Todd Wiesehan The Commission met with presenter Todd Wiesehan, Resource Management Director, in regards to a right of way acquisition for approval within Selmore Special. Presiding Commissioner Weter entertained a motion to approve the right of way dedication on behalf of the Selmore Special Road District of Christian County, that being the property owned by Donald S. and Jenny M. High lying along the East side of Crabapple Road. 3) RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:30 AM Christian County Commission Discussion - 04-12-18-9 Board of Equalization Appointment Brenda Hobbs Attendees: Resource Management Director Todd Wiesehan The Commission met in regards to the reappointment of Brenda Hobbs to the Board of Equalization. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the reappointment of Brenda Hobbs to the Board of Equalization, for a term of three years, expiring February of 2021. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu IV. Adjournment The meeting was closed at 10:32 AM 51Page 0 April Term Thursday, April 12, 2018 8:50 AM 10:32 AM Adjourn Attendees: Resource Management Director Todd Wiesehan Presiding Commissioner Weter adjourned the meeting. Ca_. lt)£L Ray War Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 61Page 1 -0 4 )-1 Christian County Commission 100 West Church St Room 100 Ozark,MO 65721 .mi April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 16, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Prdsiding Commissioner Ray Weter Attendee Name Title - Status -Aftived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present' 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote- 8:50 AM Christian County Commissipn Discussion - 04-16-18-1 Approve Agenda Attendees: Sydni Moore with the Christian County Headliner Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, April 16, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commishioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralphphillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-16-18-2 Approve Minutes & Financials Attendees: Sydni Moore with the Christian County Headliner There are no minutes or financials to address. IL Agenda Motion/Vote - 9:00 AM Christian County Treasurer Karen Matthews Discussion - 04-16-18-3 Quarterly Report Attendees: Sydni Moore with the Christian County Headliner, Treasurer Karen Matthews The Commission met with presenter Karen Matthews, Christian County Treasurer, for her 63 quarterly report. Treasurer Matthews gave a brief verbal report, and presented the Commission with a budget report. Presiding Commissioner Weter entertained a motion to enter into the April Term Monday, April 16, 2018 8:50 AM record the documents provided by Treasurer Karen Matthews for her quarterly report, as presented to the Christian County Commission. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Clerk Kay Brown Discussion - 04-16-18-4 Quarterly Report Attendees: Clerk Kay Brown, Sydni Moore with the Christian County Headliner Late Arrival: Purchasing Director Leo Snelling The Commission met with presenter Kay Brown, Chfistian County Clerk, for her quarterly report. Ms. Brown presented her report, and Presiding Commissioner Weter entertained a motion to enter the report as presented by Clerk Kay Brown into the record. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu,.Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:56 AM Christian County Purchasing Director Leo Snelling Discussion - 04-16-18-5 Mailing Services Options Discussion Attendees: Purchasing Director Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, for a discussion in regards to options for mailing services. Mr. Snelling noted that the County's postage meter machine is an antique and is expensive to fix, therefore, the County signed up for a month-long trial with Ozark Mailing Services, which has just been completed. It was reported that the circuit board went out on the postage machine last week, and it's too expensive to fix. Mr. Snelling suggested two options: to continue service with Ozark Mailing Services, or to search for a cost-effective, appropriately-sized postage machine. Mr. Snelling expects a summary report at the end of this week from Ozark Mailing Service which will give the County a relative volume count, and has discovered that postage machines are available under state bid, which will save money. There was then discussion about who would be responsible for the cost of the machine. Mr. Snelling will research the pricing on a postage machine through a state bid. No action was taken by the Commission. Motion/Vote - 10:07 AM Christian County Purchasing Director Leo Snelling Discussion - 04-16-18-6 Phone Services Contract Renewal Attendees: Purchasing Director Leo Snelling 21Page April Term Monday, April 16, 2018 8:50 AM Late Arrivals: Sheriff Brad Cole, Captain Richard Ramage, Alicia Monsanto, Megan Tayman The Commission met with presenter Leo Snelling, Purchasing Director, in regards to a renewal for phone services with CenturyLink. Mr. Snelling presented the Commission with contracts outlining the annual cost for each year of the three years of the contract. There was then discussion about how this purchase will fit into the current budget, and Presiding Commissioner Weter entertained a motion to delay a decision on this matter until Thursday, April 19, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissionec SECONDER: Ralph Phillips, Easterh Corrfrnissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:20 AM Christian County Sheriff Brad Cole Discussion - 04-16-18-7 Inmate Food Service Bid Award Attendees: Sheriff Brad Cole, Captain Richard Ramage, Alicia Monsanto, Megan Tayman The Commission met with presenters Sheriff Cole and Captain Ramage in regards to a bid award for inmate food service. Sheriff Cole said that both bids received were reviewed, and he would like to recommend Tiger Food Services for award. Sheriff Cole then gave a cost-comparison between both bids received. Presiding Commissioner Weter entertained a motion to approve the recommendation of Sheriff Brad Cole and Captain Richard Ramage to enter into a contract with Tiger Food Services to provide inmate food services for Christian County. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:32 AM 10:32 AM Adjourn Attendees: Sheriff Brad Cole, Captain Richard Ramage, Alicia Monsanto, Megan Tayman Presiding Commissioner Weter adjourned the meeting. 3]Page -1 • 4 April Term Monday, April 16, 22018 8:50 AM 6kq lt)£124 Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0- Ralph Phillips Eastern Commissioner, Ralph Phillips 1 r) (3 4[Page fol· Ati,J Christian County Commission 100 West Church St, Room 100 0zark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, April 19, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name " - - =- Title Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-19-18-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a (7) motion to approve Christian County Commission's regular session agenda for today, April 19, 2018. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-19-18-2 Approve Minutes & Financials Attendees: Emergency Management Director Phil Amtower, Cheryl Mitchell, Purchasink Director Leo Snelling Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 12, 2018. The motion carried by acclamation. There are no financials to discuss. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu n b. April Tenn Thursday, April 19,2018 8:50 AM III. Agenda Motion/Vote - 9:00 AM Christian County Emergency Management Director Phil Amtower Discussion - 04-19-18-3 Quarterly Report Attendees: Emergency Management Director Phil Amtower, Cheryl Mitchell, Purchasing Director Leo Snelling The Commission met with presenters Phil Amtower, Emergency Management Director, and EMAAssistant Cheryl Mitchell, for a verbal quarterly report. Mr. Amtower gave an update on CERT classes, mentioned he spoke at an EMA conference recently, and noted that the EMA Department will be attending the National CERT conference in August, which will be located in Naples, Florida. Mr. Amtower reported that his department is on the National CERT conference planning committee, and have secured the 2020 national conference to be held in Missouri (city yet unknown). Mr. Amtower noted that his department is involved in helping the Christian County Health Department as well as other entities in active shooter exercises. Mr. Amtower then asked about a server that had been moved by PC Net from his department over to the Historical Courthouse, and asked if it could be addressed. The Commission thanked Mr. Amtower and Ms. Mitchell for their quarterly Emergency Management report. Motion/Vote - 9:15 AM Christian County Purchasing Director Leo Snelling Discussion - 04-19-18-4 Phone Services Renewal Attendees: Purchasing Director Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, in regards to a renewal of phone services with CenturyLink. This item was originally discussed on April 16, 2018. Mr. Snelling noted that he had consulted with Deputy Auditor Keith Robinette on which fund this purchase will come out of. Mr. Snelling and Mr. Robinette agreed it should come from two separate funds - the County Miscellaneous and Operations Fund, and the c6mputer Software Maintenance Fund, of which both have sufficient monies for the purchase. Presiding Commissioner Weter entertained a motion to approve the recommendation of the Purchasing Director regarding our future phone service provider. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Highway Administrator Miranda Beadles Discussion - 04-19-18-5 Concrete Materials Renewal Attendees: Highway Administrator Miranda Beadles, Ashley Hannah, Purchasing Director Leo Snelling 21Page April Term Thursday, April 19, 2018 8:50 AM The Commission met with presenter Miranda Beadles, Highway Administrator, regarding a renewal for concrete materials. Ms. Beadles noted that the original bids with City Wide and Conco were awarded in 2016, with an option to renew for an additional two years. Ms. Beadles recommended renewing the original contracts with said vendors for one more year, for concrete and concrete blocks, at the same prices. Presiding Commissioner Weter entertained a motion to approve the recommendation by Highway Administrator Miranda Beadles to renew the bid for concrete materials to City Wide based in Springfield, Missouri, and to Conco, based·in Nixa, Missouri. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissibner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Highway Administrator Miranda Beadles Discussion - 04-19-18-6 Radio Bid Opening Attendees: Highway Administrator Miranda Beadles, Ashley Hannah, Purchasing Director Leo Snelling Late Arrival: Will Reynolds with NRoute Enterprises The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a bid opening for radios. Ms. Beadles noted that today's bid opening is a re- bid, as no bids were received at the last request. Three bids were received. The first bid opened was from NRoute Enterprises, the second bid opened was from Radiophone Engineering, and the third bid opened was from Rayfield Communications. Ms. Beadles requested time to review the bids and then come back before the Commission with a recommendation for award. Presiding Commissioner Weter entertained a motion to invite Highway Administrator Miranda Beadles to present a recommendation for award on April 30, 2018 at 9:30 a.m. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips,. Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Purchasing Director Discussion - 04-19-18-7 Surplus Van Bid Opening Attendees: Purchasing Director Leo Snelling The Commission met-with presenter Leo Snelling, Purchasing Director, in regards to a bid opening for declared surplus equipment, namely, a 2000 Ford van, formally used by the Christian County Coroner. One bid was received, which was from Nathan Wegner of Wegner Farms in the amount of $276.00. Mr. Snelling recommended the acceptance of said bid. Presiding Commissioner Weter entertained a motion to approve the bid as 31Page - April Tenn Thursday, April 19, 2018 8:50 AM submitted by Nathan Wegner of Wegner Farms in the amount of $276.00 for the surplus 2000 Ford van. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Recorder of Deeds Kelly Hall Discussion - 04-19-18-8 Quarterly Report Attendees: Recorder of Deeds Kelly Hall The Commission met with presenter Kelly Hall, Recorder of Deeds, for her quarterly report. Recorder Hall presented the Commission with her first quarter budget report and monthly activity summaries from both 2018 and 2017, for comparison. There was brief discussion about adding another $5.00 on the marriage license fee, which goes to the domestic shelter fund. Presiding Commissioner Weter entertained a motion to acknowledge the quarterly report as presented by Recorder Kelly Hall. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner n SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips,- Hosea Bi.Iyeu Motion/Vote - 10:36 AM DeWitt & Associates and Paragon Architecture Discussion - 04-19-18-9 Construction Update- DeWitt Bid Package #3 Award Decisions Attendees: Mike Sutton with DeWitt & Associates, Chantel McGinnis, Circuit Clerk Barb Stillings, Michael Younglove with Paragon Architecture (via phone) The Commission met with presenters from Construction Manager at Risk DeWitt & Associates and Paragon Architecture for a construction update. Mr. Sutton reported that he has researched the bids that were received by them, and as a courtesy is giving an update on the vendors they've chosen for Bid Package #3. Mr. Sutton said they'd like to award NetWatch, Simplex Grinnell, and Audio Acoustics for electronic security services. IV. Adjournment The meeting was closed at 10:50 AM - 10:50 AM Adjourn Attendees: Mike Sutton with DeWitt & Associates, Chantel McGinnis, Circuit Clerk Barb n Stillings, Michael Younglove with Paragon Architecture (via phone) Presiding Commissioner Weter adjourned the meeting. 41Page 4 April Term Thursday, April 19,2018 8:50 AM 1 4)£L 1 Raywerer Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 34 Ralph Phillips 0 Eastern Commissioner, Ralph Phillips 51Page 0 Christian County Commission 100 West Church St Room 100 : dkEED Ozark> MO 65721 April Term http://ChristianCountyMO.iqm2.cdm - Minutes - Monday, April 23, 2018 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status Arrived , Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present , 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-23-18-1 Approve Agenda Attendees: Diane Stalder 3 Presiding Commissioner Weter noted the presence of a quorum, and then noted that Mr. Snelling will not be presenting the 10:00 a.m. item, as he is out of the office. Presiding Commissioner Weter entertained a motion to amend Christian County Commission's regular session agenda for today, April 23, 2018, to remove Mr. Snelling's name from the 10:00 a.m. item. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea BiD¢eu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:53 AM Approve Amended Agenda Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, April 23, 2018 as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu D Motion/Vote - 8:55 AM Christian County Clerk April Terrn Monday, April 23, 2018 8:50 AM Minutes & Financials Approval - 04-23-18-2 Approve Minutes & Financials Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 16, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Approve Minutes Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 19, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Cdmmissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - 04-23-18-8 Approve Financials Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to approve Certified Court Order 04-23-2018-01, which represents the April 2018 Cart Fund. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Assessor Danny Gray Discussion - 04-23-18-3 Quarterly Report Attendees: Diane Stalder, Assessor Danny Gray The Commission met with presenter Danny Gray, Christian County Assessor, for his verbal quarterly report. Assessor Gray noted that the aerial photography project is estimated to be completed by the end of May 2018, and reported over $30,000,000.00 in new construction last year, which was mostly comprised of residential buildings. Further discussion was held, and Presiding Commissioner Weter entertained a motion 21Page April Term Monday, ApriI 23, 2018 8:50 AM to let the record reflect that the Commission received an oral report from Assessor Danny Gray. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Public Administrator Ken Davis Discussion - 04-23-18-4 Quarterly Report Attendees: Diane Stalder, Public Administrator Ken Davis The Commission met with presenter Ken Davis, Public Administrator, for his verbal quarterly report. Mr. Davis noted some possible legislative changes that will affect his office, and spoke about a recent social security audit. Presiding Commissioner Weter entertained a motion to let the record reflect that Christian County Public Administrator Ken Davis did present the County Commission with a verbal quarterly report. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea'Bilyeu, Western Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Commission. Discussion - 04-23-18-5 Office Supply Bid Decision Attendees: Adam Portrey with Admiral Express, Diane Stalder, Auditor Amy Dent The Commission met in regards to a bid decision on office supplies. It was noted that if different items were purchased from the various bids submitted (three in total) the County would be able to save money. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve awarding the bid for office supplies to Quill, Admiral Express, and Office Depot. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Christian County Clerk Kay Brown Discussion - 04-23-18-6 Certification of April Election Attendees: Clerk Kay Brown, Diane Stalder The Commission met with presenter Kay Brown, Christian County Clerk, for her presentation of the Certification of the April 2018 election. Discussion was held, and n Presiding Commissioner Weter entertained a motion to attach the Certification of Christian County Missouri Election Returns of the General Municipal Election held on April 3, 2018 as presented by Clerk Brown. 1 31Page April Tenn Monday, ApriI 23, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu· Motion/Vote - 10:45 AM Christian County Clerk Kay Brown Discussion - 04-23-18-7 Polling Location Report Attendees: Clerk Kay Brown, Diane Stalder The Commission met with presenter Kay Brown, Christian County Clerk, for her polling location report. Clerk Brown presented her report, and Presiding Commissioner Weter entertained a motion to approve entering the Polling Location report as presented by Clerk Brown, and attach the printed portion to the minutes of today's proceedings. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:58 AM 10:58 AM - Adjourn Attendees: Clerk Kay Brown, Diane Stalder · Presiding Commissioner Weter adjourned the meeting. Ca-. l£)118 i Ray Water Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 41Page 3 April Term Monday, April 23,2018 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 3 D 51Page C Zi>l.......0 3) *312:k; Christian County Commission 100 West ehurch St, Room 100 tmildiff L Ozark MO 65721 ApriI Term http:UChristianCountyMO.iqmZ.com - Minutes - Thursday, April 26, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name -" " Title. . . . Status-- -Arrived- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-26-18-1 Approve Agenda Attendees: Building and Maintenance Supervisor Richard Teague, Sydni Moore with the 3 Christian County Headliner Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, April 26, 2018 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner , t SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-26-18-2 Approve Minutes & Financials Attendees: Building and Maintenance Supervisor Richard Teague, Sydni Moore with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 23, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - 04-26-18-7 Financials. r 7 April Term Thursday, April 26, 2018 8:50 AM Attendees: Building and Maintenance Supervisor Richard Teague, Sydni Moore with the Christian County Headliner The Commission met to discuss financials, specifically Paragon Invoice #16-328-03, which is for 50% of the Construction Documents for the Circuit Court Building. Presiding Commissioner Weter entertained a motion to honor the request for payment as submitted by Paragon Architecture in the amount of $180,000.00, with the understanding that it is a partial payment, and the Commission will still be making payments in the future until the entire $900,000.00 is paid. There was then brief discussion about the timely paying of said invoices. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bily@u, Western Comniissioner SECONDER: Ralph Phillips, Eastern Commissioher AYES: Ray Weter,Ralph Phillips, Hosea Bilyeu III. Agenda Motion/Vote - 9:00 AM Building & Maintenance Supervisor Richard Teague Discussion - 04-26-18-3 Quarterly Report Attendees: Building and Maintenance Supervisor Richard Teague, Sydni Moore with the Christian County Headliner. The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, for his quarterly report. Mr. Teague presented his report, and Presiding Commissioner Weter entertained a motion to let the record reflect that Building and Maintenance Supervisor Richard Teague did present both a written and oral quarterly update. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:32 AM Christian County Commission Discussion - 04-26-18-4 Designation of Temporary Purchasing Agent Attendees: Sydni Moore with the Christian County Headliner, Auditor Amy Dent Late Arrival: Collector Ted Nichols The Commission met in regards to a designation of a temporary purchasing agent, as Purchasing Agent Leo Snelling is out of the office temporarily. Presiding Commissioner Weter noted that while Mr. Snelling is out, the Commission would like to expedite getting the requisitions processed. There was discussion about designating Cole Ewing as the temporary purchasing agent, however, it may be a conflict of interest as he is the System Administrator for the Tyler software system. Auditor Amy Dent offered to take 21Page 1 t 0 April Term Thursday, April 26, 2018 8:50 AM upon herself the duty of System Administrator, if needed, so that Mr. Ewing could in fact take on the role as temporary purchasing director. There was then discussion about cross-training of employees, in cases such as these. Presiding Commissioner Weter entertained a motion to move ahead with the naming of the temporary purchasing director. Western Commissioner Bilyeu moved to name Malinda Young as the temporary purchasing agent. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner t SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu' : Motion/Vote - 9:44 AM Christian County Collector Ted Nichols Discussion - 04-26-18-5 Quarterly Report Attendees: Collector Ted Nichols, Auditor Amy Dent The Commission met with presenter Ted Nichols, Collector, for his quarterly report. Collector Nichols presented his report, spoke about the upcoming tax sale, walk-up window, and cameras, as well asincluded information about the current mailing service, as this station is housed in his department. There was brief discussion, and it was noted 0 that the mailing service/postage machine discussion should be placed on the agenda as soon as possible, out of respect for the current vendor. Presiding Commissioner Weter entertained a motion to enter into the record that Collector Ted Nichols did present both a written and verbal report regarding operations in the County, with an emphaiis on the mailing situation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:16 AM Croley Insurance, Trevor Croley & Cox Health, MyLinh Smith Discussion - 04-26-18-6 1St Quarter Report Attendees: Michelle Brown and Trevor Croley with Croley Insurance, Bart Stead and My-Linh Smith with CoxHealth The Commission met with presenters from Croley Insurance and CoxHealth in regards to the first quarter group health insurance report. Presiding Commissioner Weter entertained a motion to acknowledge the presentation of Christian County's First Quarter Health Plan Review. 0 31Page 1 D April Term Thursday, April 26, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph-Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 10:51 AM 10:51 AM Adjourn Attendees: Michelle Brown and Trevor Croley with Croley Insurance, Bart Stead and My-Linh Smith with CoxHealth Presiding Commissioner Weter adjourned the meeting. 0 Ray Weier Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 04:42 634 Ralph Phillips Eastern Commissioner, Ralph Phillips D 41Page D Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianCounty}40.iqm2.com - Minutes - Monday, April 30, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter .Attendee Name Title f .Status - Arrived Ray Weter Presiding Commissioner Rresent 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 04-30-18-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then 0 entertained a motion to approve Christian County Commission's regular session agenda for today, April 30, 2018 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner· AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu, Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 04-30-18-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 26, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda D Motion/Vote - 9:00 AM Christian County Sheriff Brad Cole Discussion - 04-30-18-3 Bid Opening Duty Vests 0 April Term Monday, April 30,2018 8:50 AM Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner, Michael Pratt and Tim Chamberlain with John Morris Equipment and Supply Late Arrival: Purchasing Director Leo Snelling, Captain Richard Ramage The Commission met with presenters Sheriff Brad Cole and Alicia Monsanto in regards to a bid opening for duty vests. Six bids were received, which were from GT Distributors based in Austin, Texas; Zenn Group based in Concord, North Carolina; Southern Uniform and Equipment based in Carthage, Missouri; Aspetto based in Fredericksburg, Virginia; Anchor Tactical Supply based in Springfield, Missouri; and LE Upfitter based in Olathe, Kansas. Sheriff Cole reported that all vendors met the specifications of the bid, with the exception of Zenn Group. Presiding Commissioner Weter entertained a motion to entenain Sheriff Cole next Monday, May 7,2018, for a presentation of his bid recommendation. RESULT: APPROVED [UNAN[MOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Christian County Sheriff Brad Cole Discussion - 04-30-18-4 Bid Opening Washer Dryer for Jail Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner, Michael Pratt and Tim Chamberlain with John Morris Equipment and Supply, Captain Richard Ramage, The Commission met with presenters. from the Sheriff's department in regards to a bid opening fora washer and dryer forthe jail. One bid was received, which was from John Morris Equipment and Supply based in Springfield, Missouri. The bid included a Primus Washer Extractor in the amount of $8,800.00, with an additional charge for a hard mount base of $536.25. The bid also included a 75-pound gas dryer in the amount of $4,778.20. Both items met the bid specifications. The total cost for both washer, dryer, hard mount, and installation is $14,364.95. Discussion was then held about the possibility of a state bid being considered, and Presiding Commissioner Weter entertained a motion to discuss this item on Monday, May 7, 2018 in order to compare the bid received with a state bid, and make a decision at that time. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Highway Engineer Miranda Beadles Discussion - 04-30-18-5 Bid Decision Radios for Highway Department Trucks D Attendees: Highway Engineer Miranda Beadles, Sydni Moore with the Christian County Headliner, Sheriff Brad Cole 21Page 0 April Term Monday, April 30,2018 8:50 AM The Commission met with presenter Miranda Beadles, Highway Engineer, in regards to a bid decision for radios for Highway Department trucks. Ms. Beadles recommended award to both NRoute Enterprises and Radiophone Engineering, in order to ensure continued service if one vendor was unavailable. Eastern Commissioner Phillips moved to approve the bids as outlined from NRoute Enterprises and Radiophone Engineering. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilveu III. Adjournment The meeting was closed at 9:32 AM 9:32 AM Adjourn - Attendees: Highway Engineer Miranda Beadles, Sydni Moore with the Christian County Headliner, Sheriff Brad Cole 3 Presiding Commissioner Weter adjourned the meeting. r 01,4 4)1:L. i Ray war Presiding Commissioner, Ray Weter ----=mimm Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 U Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page 01· M» 0 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, May 3, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status· Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Late 9:27 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-3-18-1 Approve Agenda D Attendees: Diane Staider, Building and Maintenance Supervisor Richard Teague Presiding Commissioner Weter noted the presence of a quorum, and entertained a motion to approve Christian County Commission's regular session agenda for today, May 3, 2018 as published. Western Commissioner Bilyeu is expected to arrive later in the morning. It was noted that Purchasing Director Leo Snelling is listed as a presenter on some items of the agenda, howevet, he is'absent and therefore will not be presenting. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-3-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from April 30, 2018. There are no financials to address. April Term Thursday, May 3,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner - AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu III. Agenda Motion/Vote - 9:00 AM Christian County Purchasing Director Leo Snelling Discussion - 05-3-18-3 Bid Opening Request for Proposals Duct Cleaning Jail Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid opening for duet cleaning in the jail. Three bids were received. The first bid opened was from Indoor Air Technologies based in Victor, New York, in the amount of $27,120.00. The second bid opened was from LCS Kleen-Aire based in Springfield, Missouri, in the amount of $48,775.00. The third bid opened was from Enviro-Air Services based in Springfield, Missouri, in the amount of $14,750.00. Discussion was held, and Presiding Commissioner Weter entertained a motion to make a decision for award on Monday, May 7, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phiilips ABSENT: Hosea Bilyeu Motion/Vote - 9:15 AM Christian County Purchasing Director Leo Snelling Discussion - 05-3-18-4 Bid Opening Request for Proposals Carpet for Sheriffs Office Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid opening for carpet for the Sheriff's office. It was noted that the carpet currently in the Sheriff's office has become unraveled and is a trip hazard, so it must be replaced. Two bids were received. The first bid opened was from Color Tile and Carpet based in Springfield, Missouri, in the amount of $12,251.35. The second bid opened was from Stoneridge Carpets based in Nixa, Missouri, in the amount of $10,915.80. Presiding Commissioner Weter entertained a motion to invite Mr. Teague back on Monday, May 7, 2018 with a recommendation for award regarding carpet for the Sheriff's office. D 21Page 0 ApriI Term Thursday, May 3, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissjoner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Purchasing Director Leo Snelling Discussion - 05-3-18-5 Bid Opening Request for Proposals Financing Sheriff's Office Vehicles Attendees: Diane Stalder, Collector Ted Nichols The Commission met in regards to a bid opianing request for proposals to finance Sheriff's office vehicles. More information was needed, therefore, Western Commissioner Bilyeu moved to defer final action on the 9:30 agenda item (bid opening request for proposals - financing Sheriffs office vehicles) until Monday, May 7, 2018, and ask that representatives from the Sheriff's office join the Commission at that time. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph: Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Commission Discussion - 05-3-18-6 Mailing Services Decision Attendees: Diane Stalder, Collector Ted Nichols, Alicia Motlsanto, Trish Ramage The Commission met in regards to a decision for mailing services. This decision is a continuance of a previous discussion held on April 16, 2018 and April 26, 2018. Collector Nichols presented a state bid which detailed the costs of the equipment. The price of the equipment is $8,987.00, with an annual maintenance fee of $1,860.00. Rental of the meter is $75.00 per month. Discussion was held, and Eastern Commissioner Phillips moved to accept the suggestion of Collector Nichols and Mr. Snelling that we purchase the postage machine. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillibs, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Treasurer Karen Matthews Discussion - 05-3-18-7 Signature Card Annual Signing Attendees: Diane Stalder, Clerk Kay Brown, Norma Ryan, Treasurer Karen Matthews, Tresea Campbell, Teri LoPresti D The Commission met with office holders and employees from the Treasurer's office and the Clerk's office for signing of the bank signature cards. 31Page 0 April Term Thursday, May 3, 2018 8:50 AM Motion/Vote - 10:30 AM Highway Administrator Miranda Beadles Discussion - 05-3-18-8 MoDot Bid Single Axle Dump Truck Attendees: Diane Stalder, Highway Engineer Miranda Beadles The Commission met with presenter Miranda Beadles, Highway Engineer, in regards to a MoDOT bid for a single-axle dump truck. Ms. Beadles presented a MoDOT bid, noted that this is the final piece of equipment that her department had proposed to purchase for 2018, and mentioned that they are well under budget for this purchase. Presiding Commissioner Weter entertained a motion to award purchase of a singe-axle dump truck and bed to Midway Sterling Truck Center in the amount of $109,563.00, using the presented MoDOT bid. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 10:40 AM 10:40 AM Adjourn Attendees: Diane Stalder, Highway Engineer Miranda Beadles Presiding Commissioner Weter adjourned the meeting. 4.. 19£L , RayWeter 'l Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 41Page 0 April Term Thursday, May 3, 2018 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips D 51Page Christian County Commission r . co ' ApriI Term 100 West Church St, Room 100 Ozark MO 65721 http://ChristianCountyMO.iqm2.com SZME:112 - Minutes - Monday, May 7, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name , title . Status Arrived- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Late 8:52 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-7-18-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then 3 entertained a motion to approve Christian County Commission's regular session agenda for today, May 7, 2018 as published. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: - Ray Weter, Ralph Phillips, Hosea-Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-7-18-2 Approve Minutes & Financials Attendees: Auditor Amy Dent, Rhonda Purvis, Building and Maintenance Supervisor Richard Teague Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 3, 2018. The motion carried by acclamation. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western·Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeo t 3) IL Agenda Motion/Vote - 9:00 AM Christian County Auditor Amy Dent April Term Monday, May 7, 2018 8:50 AM Discussion - 05-7-18-3 Monthly Report Attendees: Auditor Amy Dent, Rhonda Purvis, Building and Maintenance Supervisor Richard Teague The Commission met with Auditor Amy Dent for her monthly report (April 2018). Auditor Dent presented her written report. Presiding Commissioner Weter entertained a motion to approve Auditor Dent's monthly report, and approve it for attaching to the minutes of today's proceedings. RESULT: APPROVED [UNANIMOUS] ' i MOVER: Hosea Bilyeu, Western Commissioner SECNDER: Ralph Phillips, Eastern Commissioner· AYES: Ray Weter, Rdlph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Christian County Building & Maintenance Supervisor Richard Teague Discussion - 05-7-18-4 Bid Decision Duct Cleaning Jail Building and Maintenance Supervisor Richard Teague The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid decision for duct cleaning in the Christian County jail. Mr. Teague recommended award to Enviro-Air Services in the amount of $14,750.00, which was the lowest of all bids received. Presiding Commissioner Weter entertained a motion to approve the recommendation of Building and Maintenance Supervisor Richard Teague, that we strike an agreement with Enviro-Air Services to undertake duct cleaning in the judicial center. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips. Hosea Bilyeu Motion/Vote - 9:20 AM Christian County Building & Maintenance Supervisor Richard Teague Discussion - 05-7-18-5 Bid Decision Carpet for Sheriffs Office Building and Maintenance Supervisor Richard Teague The Commission met with presenter Richard Teague, Building and Maintenance Supervisor, in regards to a bid decision for carpet in the Sheriff's office. Mr. Teague recommended award to Stoneridge Carpets, in the amount of $10,915.80, which was the lowest bid. Mr. Teague noted that the carpet in question has become unraveled and is a trip hazard. Presiding Commissioner Weter entertained a motion to approve Mr. Teague's recommendation of entering into an agreement with Stoneridge Carpets to replace carpet in the Sheriff's office. 21Page b 3 April Term Monday, May 7, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Sheriff Brad Cole Discussion - 05-7-18-6 Bid Decision Duty Vests Attendees: Alicia Monsanto, Sheriff Brad Cole Late Arrival: Sydni Moore with the Christian County Headliner The Commission met with presenters from the Sheriff's office in regards to a bid decision for duty vests. Sheriff Cole recommended award to LE Upfitters, at a cost of $522.00 per duty vest, which is a cost-savings over the current contract and is an upgrade on vests. It was noted that Aspetto bid lower than LE Upfitters, however, the bid doesn't include duty vests for females, and Aspetto is located in Fredericksburg, Virginia, so they would only be able to come perform fittings of the vests in a quantity order, which doesn't meet the needs of the Christian County Sheriff's department. Presiding Commissioner Weter entertained a motion to enter into an agreement with LE Upfitters for duty vests for the Sheriff's department. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: itay Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:55 AM Christian County Sheriff Brad Cole Discussion - 05-7-18-7 Bid Decision Washer/Dryer for Jail Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner The Commission met with presenters from the Sheriff's department in regards to a bid decision for a washer and dryerforthe jail. It was noted that there is no current state contracted bid for the specified unit (Primus Washer Extractor, hard mount base, and 75-pound gas dryer), and Sheriff Cole recommended that John Morris Equipment and Supply be awarded the bid, in the amount of $14,364.95. Presiding Commissioner Weter entertained a motion to approve the recommendation of Christian County Sheriff Brad Cole to purchase a washer and dryerohn Morris Equipment and Supply for use in the Christian County jail. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Sheriff Brad Cole 31Page · April Term Monday, May 7, 2018 8:50 AM Discussion - 05-7-18-8 Tabled Item: Bid Decision RFP Financing for Sheriff's Office Vehicles Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner Presiding Commissioner Weter entertained a motion to take from the table and resume discussion on a bid decision for financing for Sheriff's office vehic[es. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:01 AM Krista Cronin, County Clerk Agreements - 05-7-18-9 Bid Decision - Financing for Sheriff's Office Vehiclesq Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner The Commission met with presenters from the Sheriff's office in regards to financing for ' Sheriff's office vehicles. Sheriff Cole presented an agreement with GM Financial. Discussion was held, and Presiding Commissioner Weter entertained a motion to (03 proceed with signing off on the presented agreement, with the note that County Counselor Housley and Purchasing Director Leo Snelling have both reviewed it. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:07 AM 10:07 AM Adjourn Attendees: Alicia Monsanto, Sheriff Brad Cole, Sydni Moore with the Christian County Headliner Presiding Commissioner Weter adjourned the meeting. Qow ID:A. Ray Waer Presiding Commissioner, Ray Weter 41Page April Term Monday, May 7, 2018 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 3 51Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http:UChristianCounryMO,iqm2.com - Minutes - Thursday, May 10, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status· Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-10-18-1 Approve Agenda Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Rhonda Purvis 09 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, May 10, 2018 as published. RESULT: APPROVED [UNANIMOUS] -MOVER: Ralph Phillips, Eastern Commissioner- SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-10-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Rhonda Purvis Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 7, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - Approve Financials Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Rhonda Purvis April Term Thursday, May 10, 20]8 8:50 AM Presiding Commissioner Weter entertained a motion to approve Certified Court Order 05-10-2018-01, which is the Road Bridge Sales Tax Fund. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Philjips, Eastern Commissioner i SECONDER: Hosea Bilyeu, Western Commissioner " AYES: Ray Weter,-Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Construction Manager at Risk . Discussion - 05-10-18-3 Construction Update & Pay Application #6 Approval Attendees: Diane Stalder, Auditor Amy Dent Deputy Auditor Rhonda Purvis, Building and Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Captain Koch, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL Late Arrival: Prosecutor Amy Fite The Commission met with presenters from Paragon Architecture and DeWitt & Associates (Conftruction Manager at Risk) in regards to approval of Pay Application #6 in the amount of $814,833.17. Discussion was held, and Presiding Commissioner Weter entertained a motion for Auditor Dent to review Pay Application #6, and if appropriate authorize payment. RESULn APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, ·Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu· Motion/Vote - 9:04 AM Construction Update Attendees: Diane Stalder, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Building and Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Captain Koch, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Prosecutor Amy Fite The Commission met with presenters from Paragon Architecture and DeWitt & Associates (Construction Manager at Risk) in regards to a construction update. Discussion was held in regards to the holding cells, and Sheriff Cole expressed concern that the cells weren't sufficient to meet ACA guidelines. Further discussion was held, and Presiding Commissioner Weter entertained a motion to table the current discussion on the construction update and schedule a meeting for Monday, May 14, 2018 to remove it from the table and resume discussion. 21Page 1 April Term Thursday, May 10, 20I8 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Highway Administrator Miranda Beadles Discussion - 05-10-18-4 2018 Sales Tax Distribution IGA's with Special Road Districts Approvals Attendees: Highway Engineer Miranda Beadles, Resource Management Director Todd Wiesehan, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Diane Stalder Late Arrival: Norma Ryan - The Commission met with presenter Miranda Beadles, Highway Engineer, in regards to signing of sales tax distribution IGA's with special road districts. It was noted that the presented IGA's were previously approved by a majority vote, and they have been approved by County Counselor Housley. The Commission signed the documents. Motion/Vote - 10:15 AM Christian County Highway Administrator Miranda Beadles Discussion - 05-10-18-5 2018 1 St Quarter Sales Tax Distribution 3 Attendees: Highway Engineer Miranda Beadles, Resource Management Director Todd Wiesehan, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Diane Stalder The Commission met with presenter Miranda Beadles, Highway Engineer, in regards to the 2018 first quarter sales tax distribution. Ms. Beadles presented her proposal. Presiding Commissioner Weter entertained a motion to approve the 2018 first quarter sales tax distribution as presented by Highway Engineer Miranda Beadles. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:17 AM 10:17 AM Adjourn Attendees: Highway Engineer Miranda Beadles, Resource Management Director Todd Wiesehan, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Diane Stalder Presiding Commissioner Weter adjourned the meeting. 3 31Page 0 April Term Thursday, May 10, 2018 8:50 AM 981,44)£L j Ray Weter Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 41Page re -Nijgob r -21, 4. 1 Christian County Commission 100 West Church St Room 100 2/312 N' Ozark MO 65721 - April Term http:UChristianCountyMO,!qmZ,com 13'*gmet <3.0 F 012 - Minutes - Monday, May 14, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status. -Arrived.- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-14-18-1 Approve Agenda Attendees: Diane Stalder Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, May 14, 2018 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissionef AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-14-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague, Brad Erwin with Paragon Architecture, Mike Sutton with DeWitt & Associates Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 10, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,-Ralph Phillips, Hosea Bilyeu r April Term Monday, May 14, 2018 8:50 AM II. Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Construction Manager at Risk Discussion - 05-14-18-3 Tabled Discussion from 5/10/17 RE: Construction Update Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague, Brad Erwin with Paragon Architecture, Mike Sutton with DeWitt & Associates, Sydn! Moore with the Christian County Headliner, Michael Younglove with Paragon Architecture (via phone) Presiding Commissioner Weter noted that on May 10, 2018 the Commission held a discussion in regards to a construction update. In that meeting some questions arose about the holding cells. The discussion was tablet and now it will be resumed. Presiding Commissioner Weter entertained a motion to remove the discussion regarding the construction and the design of the holding cells from the table. RESULT: APPROVED [UNANIMOUS] + MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu m Motion/Vote - Resume Discussion on Construction Update Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague, Brad Erwin with Paragon Architecture, Mike Sutton with DeWitt & Associates, Sydni Moore with the Christian County Headliner, Michael Younglove with Paragon Architecture (via phone) Presiding Commissioner Weter entertained a motion to resume discussion on the subject of construction and holding cells. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips,.Hosea Bilyeu Motion/Vote - Krista Cronin, County Clerk Discussion - 05-14-18-4 Construction Update Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague, Brad Erwin with Paragon Architecture, Mike Sutton with DeWitt & Associates, Sydni Moore with the Christian County Headliner, Michael Younglove with Paragon Architecture (via phone) The Commission met with presenters from Paragon Architecture and DeWitt & Associates in regards to a previous discussion regarding holding cells. Mr. Erwin presented floor plan schematics, as well as a printout showing the current total project 21Page t ' April Term Monday, May 14, 2018 8:50 AM costs. Mr. Erwin presented some options for the Commission, which included said options: 1. In the holding cells, increase the filled grout to 16" on center, as well as add reinforcing bar, which will cost approximately $35,000.00. 2. Fully grout in the visiting and holding cells, which will cost approximately $23,000.00. 3. Fully grout in the holding cells only, which will cost approximately $12,000.00. 4. Continue with construction as planned. Mr. Erwin noted that there is no standard for design or construction from the ACA, only processes and movement of people. He said there is no structural recommendation for how to grout the cells, and when you grout everything it's more for sound insulation. Mr. Erwin noted that Sheriff Cole had provided Paragon Architecture with a document requesting that they follow ACA standards (which does not deal with construction of holding cells), and said Paragon followed the normal way of doing things for a courtroom, and so did not come back and reconcile that with the Sheriff. Mr. Erwin noted that Paragon followed the recommendation of TreanorHL, which is modeled after secure holding cell standards set in California. Western Commissioner Bilyeu noted that there was a question of problems with insurance coverage if the holding cells were not brought up to a certain standard. Mr. Erwin said that Thursday's discussion was the first time he'd heard about it. Western Commissioner Bilyeu asked Mr. Erwin if from the standpoint of his firm is there an issue with security if we leave the holding cells as sis. Mr. Erwin answered no. There was then brief discussion about the key locks, and Mr. Erwin noted that his firm is working with the security vendor to generate options to bring before the Commission. Presiding Commissioner Weter said his inclination is to entertain a motion for building the holding rooms as specified and planned. Eastern Commissioner Phillips agreed. Western Commissioner Bilyeu moved to leave the holding cells as is, and simply go with the design we have, which he thinks to be adequate. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray\Neter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 9:33 AM 9:33 AM Adjourn Attendees: Diane Stalder, Building and Maintenance Supervisor Richard Teague, Brad Erwin with Paragon Architecture, Mike Sutton with DeWitt & Associates, Sydni Moore 31Page k 0 April Term Monday, May 14, 2018 8:50 AM with the Christian County Headliner, Michael Younglove with Paragon Architecture (via phone) Presiding Commissioner Weter adjourned the meeting. Presiding Commissioner, Ray Weter 1.:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu - Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page a Christian County Commission 100 West ehurch St Room 100 Ozark, MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, May 17, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title . Status --Arrived-- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-17-18-1 Approve Agenda Attendees: Brad Erwin with Paragon Architecture Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to amend the 9:30 a.m. agenda item to clarify that it's an appointment of an Ex-Officio Commissioner. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu,-Western Commissioner SECONDER: Ray \Meter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: . Ralph Phillips Motion/Vote - 8:53 AM Approve Amended Agenda Attendees: Brad Erwin with Paragon Architecture Presiding Commissioner Weter entertained a motion to approve Christian County Commission's agenda for today, May 17, 2018, as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-17-18-2 Approve Minutes & Financials April Term Thursday, May 17, 2018 8:50 AM Attendees: Brad Erwin with Paragon Architecture There are no minutes or financials to address. II. Agenda Motion/Vote - 9:00 AM Paragon Architecture & DeWitt Construction Management at Risk Discussion - 05-17-18-3 Construction Planned Development Attendees: Brad Erwin with Paragon Architecture, Sydni Moore and Rance Burger with the Christian County Headliner, Michael Younglove with Paragon Architecture (via phone) Late Arrival: Building and Maintenance Supervisor Richard Teague The Commission met with presenters from Paragon Architecture in regards to construction on the Circuit Court building. Mr. Erwin noted that it had been requested of Paragon to change the key locks in the detention door frames from manual to electric. To accomplish this, new door frames and hardware will have to be purchased and installed. Mr. Erwin noted that the cost to do so would be approximately $28,000.00. Mr. Erwin also noted that a request has been made to enhance the security room to be a control center. Western Commissioner Bilyeu noted that the system as designed with manual locks is sufficient, and at this point does not want to entertain . change orders. Presiding Commissioner Weter noted that there were several thorough discussions with the stakeholders in the planning and development stages of this project, and this request is not timely. Presiding Commissioner Weter announced his willingness to entertain a motion to grant the $28,000.00 change order, but noted that if no motion was made, nothing·will be changed. No motion was made. There was then discussion about authorizing Paragon Architecture and/or DeWitt & Associates to defer any future requests to the County Commission, in order to keep construction on schedule. It was noted that all of the buildings fall under the care of the Commission. Western Commissioner Bilyeu moved that as requests for changes come in and are processed appropriately by Paragon Architecture and DeWitt & Associates, let it be known that it will not progress beyond the initial stage before the authorization of the Commission. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea. Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 9:30 AM Christian County Commission Discussion - 05-17-18-4 Order 05-17-2018-01 Approval of Utility Easement 21Page 0 April Term Thursday, May 17, 2018 , 8:50 AM Attendees: Brad Erwin with Paragon Architecture, Sydni Moore and Rance Burger with the Christian County Headliner, Building and Maintenance Supervisor Richard Teague, Resource Management Director Todd Wiesehan The Commission met in regards to the appointment of an Ex-Officio Commissioner for the approval of a utility easement. Presiding Commissioner Weter entertained a motion to approve Order 05-17-2018-01, in relation to granting an easement as well as the appointment of an Ex-Officio Commissioner, namely Resource Management Director Todd Wiesehan, who will sign off on it and see that it is recorded. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu i ABSENT: Ralph,Phillips III. Adjournment The meeting was closed at 9:34 AM 0 9:34 AM , Adjourn Attendees: Brad Erwin with Paragon Architecture, Sydni Moore and Ranee Burger with the Christian County,Headliner, Building and Maintenance Supervisor Richard Teague, Resource Management Director Todd Wiesehan Presiding Commissioner Weter adjourned the meeting. Ray mier i Presiding Commissioner, Ray Weter ....Ill-*/11/6619•rills'r.Ir/pel.A/) Hosea Bilyeu Western Commissioner, Hosea Bilyeu Absent_ Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page pt MJ.%·.f).0 &3--'ike,% Christian County Commission 100 West Church St, Room 100 n Ozark MO 65721 0 ApriI Term http:#ChristianCountyMO.iqmZ.com - Minutes - Monday, May 21, 2018 8:50 AM The Christian County Historic Courthouse I. Amended Agenda, II. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title ' Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Teri LoPresti Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission (n Discussion - 05-21-18-1 Approve Agenda Attendees: Highway Administrator Miranda Beadles, Diane Stalder Presiding Commissioner Weter noted the presence of a quorum, and then noted that Christian County Commission's agenda for today states that it has been amended, for the reason that the first agenda published didn't print the time of each agenda item. Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, May 21, 2018 as amended. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-21-18-2 Approve Minutes & Financials Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Rance Burger with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 14, 2018. t ' April Term Monday, May 21,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter,.Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - Approve Minutes Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Rance Burger with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 17, 2018. There are no financials to address. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips III. Agenda Motion/Vote - 9:00 AM Christian County Highway Administrator Discussion - 05-21-18-3 Renewal Culverts Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Ranee Burger with the Christian County Headliner The Commission met with presenter Miranda Beadies, Highway Administrator, in regards to a renewal of culverts and stormwater pipes. Ms. Beadles noted that this was originally awarded to three vendors last year, and today is the first of two renewal periods. Ms. Beadles recommended renewal with all three vendors. Presiding Commissioner Weter entertained a motion to enter into an agreement with Viebrock Sales & Service LLC, Metal Culverts Inc, and UDS Pipe & Supply LLC, to provide culverts and stormwater pipes for the Christian County Road Department. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter,iresiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips 2[Page 0 8:50 AM April Term Monday, May 21, 2018 IV. Adjournment The meeting was closed at 9:03 AM 9:03 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Diane Stalder, Rance Burger with the Christian County Headliner Presiding Commissioner Weter adjourned the meeting. Ray Weter Presiding Commissioner, Ray Weter 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Absent Ralph Phillips Eastern Commissioner, Ralph Phillips 0 31Page Christian County Commission 100 West Church St, Room 100 0 0zark, MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, May 24, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title . Status- -Arrived-- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 05-24-18-1 Approve Agenda Attendees: Highway Administrator Miranda Beadles, Rance Burger with the Christian <- County Headljner Presiding Commissioner Weter noted the presence of a quorum, and then Ms. Beadles noted that the 9:30 a.m. item should state that it is a lease review and approval of a John Deere motor grader for Common Two (instead of Common One). Presiding Commissioner Weter entertained a motion to make a correction on the agenda, and amend it to indicate that it is a motor grader for Common Two. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner 1 SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:52 AM Approve Amended Agenda Attendees: Highway Administrator Miranda Beadles, Rance Burger with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today, May 24, 2018 as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu t 3 8:50 AM April Term Thursday, May 24, 2018 Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-24-18-2 Approve Minutes & Financials Attendees: Highway Administrator Miranda Beadles, Rance Burger with the Christian County Headliner Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 21, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu,Westemgommissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IL Agenda Motion/Vote - 9:00 AM Krista Cronin Discussion - 05-24-18-3 Human Resources Proposal Attendees: Highway Administrator Miranda Beadles, Rance Burger with the Christian 0 County Headliner, Auditor Amy Dent, Resource Management Director Todd Wiesehan, Paula Brumfield, Assessor Danny Gray, Clerk Kay Brown, Sheriff Brad Cole The Commission met with presenter Krista Cronin, Deputy Clerk, in regards to a Human Resources proposal. Ms. Cronin noted that she had sent the proposal to the Commission last week in order to allow them to review it, and requested of the Commission to allow her to develop a Human Resources department within Christian County Government, by appointing her as Human Resources Director. There was discussion about job duties, salary, and the County's current contract with an outside Human Resources vendor. Ms. Cronin spoke about the utilization of our employment lawyer through Midwest Public Risk, as well as County Counselor Housley for any situations outside of her scope of practice. Western Commissioner Bilyeu spoke about the funds budgeted for the outside Human Resources vendor could be used to fund Ms. Cronin's salary in the future. Clerk Kay Brown expressed concern that a Human Resources position would be created, and after the Circuit Court building is complete there would no longer be money to fund the position. Clerk Brown expressed her concern over the possibility of losing a good employee. There was then discussion about the 2019 budget, and Western Commissioner Bilyeu said that in an ideal world he'd like to give Ms. Cronin the position starting in October of 2018, in order to allow her three months to work with the outside Human Resources vendor and become acclimated. Presiding Commissioner Weter expressed his desire to table this item until the fourth quarter of 2018. Eastern Commissioner Phillips thanked Ms. Cronin for her proposal, and noted that a Human Resources Director is very much needed and long overdue. He noted that the position would greatly pay for itself. Presiding Commissioner Weter noted his support. Eastern Commissioner Phillips moved to begin the process of establishing an HR department, once research of budget and logistics 21Page ' April Term Thursday, May 24, 2018 8:50 AM begins. Western Commissioner Bilyeu seconded the motion, but asked to consider a motion to begin the process now, which would not be completed until the budget is established. Clerk Kay Brown expressed her concern of being short-staffed during the rest of 2018, as there will be two more elections held. Highway Administrator Miranda Beadles noted her support of Ms. Cronin, and said that the current contract with the outside Human Resources vendor could be terminated, in order to allow this better option. Ms. Beadles noted that as a first-class county we should have an internal Human Resources department. Western Commissioner Bilyeu said that he is in full agreement with Ms. Beadles, but wants to make the decision wisely. Sheriff Cole inquired as to who would be the point of contact for the research of how this position could develop. Western Commissioner Bilyeu suggested a three-person team, consisting of Krista Cronin, Auditor Amy Dent, and Highway Administrator Miranda Beadles. He also suggested that Ms. Cronin work with Auditor Dent to develop a budget. Eastern Commissioner Phillips moved to begin the process of establishing a Human Resources department, contingent upon budget and timing issues. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: - Ray Weter,.Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Highway Administrator Miranda Beadles Discussion - 05-24-18-4 Lease Review & Approval John Deere Motorgrader Cl Attendees: Highway Administrator Miranda Beadles, Auditor Amy Dent, Rance Burger with the Christian County Headliner .-.. Late Arrival: Trisha Chapman with the Christian County Headliner The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a lease review and approval for a John Deere motor grader for Common Two. It was noted that in February of 2018 the Commission approved the piggy-backing of two graders, one for Common One, and one for Common Two. Ms. Beadles noted that the grader for Common Two has arrived in Springfield, and she was presented the lease agreement from Murphy Tractor & Equipment, which has been approved by County Counselor Housley. Ms. Beadles reviewed the specifications, and noted that the total lease cost is $173,936.51, to be paid over a three-year period (with payments each year of $60,162.36). Presiding Commissioner Weter entertained a motion to approve the lease between Christian County representing Common Two and John Deere Financial. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Paragon Architecture and DeWitt & Associates Construction Manager at Risk 31Page April Term Thursday, May 24, 2018 8:50 AM Discussion - 05-2+18-5 Construction Progress & Decision Items Attendees: Auditor Amy Dent, Rance Burger and Trisha Chapman with the Christian County Headliner, Building and Maintenance Supervisor Richard Teague, Sheriff Brad Cole, Michael Younglove with Paragon Architecture, Andrew Pitts with TreanorHL (via phone), Clerk Kay Brown, Paula Brumfield, Mike Sutton with DeWitt & Associates The Commission met with presenters from Paragon Architecture and DeWitt & Associates in regards to construction progress on the Circuit Court building. Mr. Younglove noted that he had requested this meeting to keep the process moving forward. Discussion was held in regards to hardware, visitation rooms, cameras, microphones, the sally port, and the employee entrance gate. Mr. Younglove suggested change orders for the following items: Interior intercoms, at the cost of approximately $8,000.00; intercom on pedestal at sally port doors, at the cost of approximately $2,000.00; and a card reader at the employee gate, for a cost of approximately $2,500.00. Mr. Younglove noted that a credit of approximately $2,000.00 could come from the elimination of some conference room cameras, which are unneeded. Western Commissioner Bilyeu asked why these items were not addressed before during the design process. Sheriff Cole noted that it was his understanding that the architect would meet set guidelines and standards, and that when the budget was presented in the amount of $80,000.00 for all of the electronic equipment to be installed, he and his staff expressed their concern that the budgeted amount wouldn't cover the costs of what he expected, but was assured several times that it would. Sheriff Cole then presented the Commission with a series of emails which address his concern that the holding cells are being built with non-detention grade locks, and are not being built to ACA standards. Mr. Younglove noted that there are detention-grade locks to be installed that fit the standard for a medium-level security cell. Sheriff Cole noted that the holding cells should be outfitted with high-level security in mind, as federal inmates will be held there. Discussion was then held in regards to holding an additional meeting with Midwest Public Risk, Simplex Grinnell, DeWitt & Associates, and Paragon Architecture, in order to address the issue. Presiding Commissioner Weter entertained a motion to table this discussion until Thursday, May 31, 2018 at 10:00 a.m. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:06 AM EMA Director Phil Amtower Discussion - 05-24-18-6 National Incident Management System Resolution Attendees: Emergency Management Director Phil Amtower The Commission met with presenter Phil Amtower, Emergency Management Director, in regards to the National Incident Management System Resolution. Mr. Amtower noted that this resolution was adopted years ago, however, it is being changed in order to maintain compliance with federal grants and reimbursements. Presiding Commissioner Weter entertained a motion to sign and approve the Resolution of the Christian County 41Page ' April Term Thursday, May 24, 2018 8:50 AM Commission, Missouri to implement and adopt the National Incident Management System (NIMS) as the standard for mitigating, protecting, preventing, responding to and the recovering from all types of incidents and disasters; to provide and assist with the appropriate training on the National Incident Management System and its core components to personnel responsible for managing and/or supporting major emergency and disaster operations; and each government agency and/or political subdivision will identify any plans or procedures that need to be amended to facilitate implementation of the National Incident Management System. RESULT: APPROVED [UNANIMOUS] MOVER:. Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:15 AM Christian County Commission Discussion - 05-24-18-7 Closed Session Per RSMo 610.021.3 Personnel Attendees: Teri LoPresti, Presiding Commissioner Weter, Western Commissioner Bilyeu, Eastern Commissioner Phillips, Christian County Clerk Kay Brown Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3 (regarding personnel) by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner: SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 12:05 PM 12:05 PM Adjourn Attendees: Teri LoPresti, Presiding Commissioner Weter, Western Commissioner Bilyeu, Eastern Commissioner Phillips, Christian County Clerk Kay Brown The Christian County Commission is now back in regular session. Presiding Commissioner Weter adjourned the meeting. Ray Wecer Presiding Commissioner, Ray Weter 5[Page April Term Thursday, May 24, 2018 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu 34 Ralph Phillips Eastern Commissioner, Ralph Phillips J) 61Page Christian County Commission 100 West Church St, Room 100 0 Ozark Mo 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 31, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status : Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission i Discussion - 05-31-18-1 Approve Agenda Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, May 31, 2018 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner ,AYES: Ray Weter, Ralph'Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 05-31-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 14, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes April Term Thursday, May 31, 2018 - 8:50 AM Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 17, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 24, 2018. RESULT: ADOPTED [UNANIMOUSI. MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner n AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Krista Cronin, County Clerk Minutes & Financials Approval - Approve Financials Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter entertained a motion to approve Certified Court Order 05-31-2018-01. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Corrimissioner AYES: Ray Weter Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Greg Williams of Connell Insurance & Midwest Public Risk Discussion - 05-31-18-3 Liability & Property Insurance Renewal Attendees: Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance The Commission met with presenter Greg Williams of Connell Insurance in regards to the renewal of liability, property, and workman's compensation insurance. Mr. Williams 21Page April Tenn Thursday, May 31, 2018 8:50 AM noted that the current renewal is up July 1, 2018, and the renewal price is expected to be approximately 8% higher than last year, as the Commission recently increased the estimated value of some properties by approximately 39%. It was noted that in 2019 there would be a full appraisal of the County's properties. Discussion was then held in regards to carrying out a request for bids in the future. Mr. Williams noted that the County's loss ratio has decreased since last year. Eastern Commissioner Phillips moved to renew the contract with Connell Insurance and Midwest Public Risk for the upcoming. year. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:25 AM Motion to begin the process of publicly bidding liability risk insurance in February of 2019. Attendees: Diane Sta[der, Auditor Amy Dent, Highway Administrator Miranda Beadles, Greg Williams with Connell Insurance Presiding Commissioner Weter entertained a motion to begin the process of publicly 1 bidding liability risk insurance in February of 2019. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Paragon Architecture & DeWitt & Associates Construction Manager at Risk Discussion - 05-31-18-4 Tabled Item from 5.24.2018: Construction Progress & Decision Items Attendees: Rance Burger and Margaret Alexander with the Christian County Headliner, Joe Weber with Weber & Associates, Greg Williams with Connell Insurance, Building and Maintenance Supervisor Richard Teague, Cindy Childress, Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Sheriff Cole, Captain Ramage, Captain Koch, Paula Brumfield, Perry Barnes, Jared Roderick Presiding Commissioner Weter entertained a motion to take from the table and resume discussion on the subject of construction progress and decision items from Christian County Commission's meeting held on May 24, 2018. J) 1 3[Page April Term Thursday, May 31, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner . SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:31 AM Krista Cronin, County Clerk Discussion - 05-31-18-6 Construction Progress and Decision Items Attendees: Rance Burger and Margaret Alexander with the Christian County Headliner, Joe Weber with Weber & Associates, Greg Williams with Connell Insurance, Building and Maintenance Supervisor Richard Teague, Cindy Childress, Diane Stalder, Auditor Amy Dent, Highway Administrator Miranda Beadles, Sheriff Cole, Captain Ramage, Captain Koch, Paula Brumfield, Perry Barnes, Jared Roderick Late Arrivals: Michael Younglove and Brad Erwin with Paragon Architecture; Aaron Ambrose, Terry Norwood, and Kevin Parr with Midwest Public Risk (via phone); Ozark Fire Chief Darren White; Ozark Assistant Fire Chief Andrew Gonzales; Tricia Chapman with the Christian County Headliner; Lieutenant Rocky Seiner; Mike Sutton and Ramsey Manning with DeWitt & Associates; Jennifer Luce and Collin Powers with Malone Pinkie Eckhardt & Collins; Dan Rooney with Simplex Grinnell; Casey with Enhanced Network The Commission met with presenters from Paragon Architecture and DeWitt & Associates in regards to conflicting opinions from various parties about the holding cells currently being constructed within the Circuit Court Building. Western Commissioner Bilyeu addressed an email communication between Terry Norwood of Midwest Public Risk and Sheriff Brad Cole regarding the potential effect of the County's deductible should the holding cells not be built according to ACA standards. Presiding Commissioner Weter then presented a document provided by TreanorHL which addressed International Building Codes and occupancy groups. Discussion was then held regarding Department of Corrections standards, and Mr. Erwin noted that there are currently no design standards for the State of Missouri. Ozark Fire Department , Chief Darren White then noted that the holding cells must have two means of opening: the first being manually; and the second by way of triggering of a sprinkler system, by triggering from inside the holding cell, or remotely through the medium of electronics. Sheriff Cole noted that the County will still have to meet the same standards for holding cells as they do for jail cells, and minimum to medium hardware will not meet their needs. Joe Weber with Weber & Associates then spoke about liability and prevailing case law that determined deliberate indifference, and the importance of compliance with Federal, State, local, ACA, IFC, and IBC codes. Mr. Erwin noted that he will share the digital documents related to all three bid packages, as well as meet with MPR, the Ozark Fire District, DeWitt & Associates, the Christian County Sheriff's department, the Christian County Juvenile department, Weber & Associates, and any other parties as needed to address the liability issue. Presiding Commissioner Weter entertained a motion to table this item until Thursday, June 7, 2018 at a time to be determined. 41Page 3 April Tenn Thursday, May 31, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Commission Discussion - 05-31-18-5 Closed Session RSMo 610.021.2 Real Estate Attendees: Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Resource Management Director Todd Wiesehan Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.2, in regards to Real Estate, by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Comrnissioner SECONDER: Hosea Bilyed, Westehn Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment 0 The meeting was closed at 11:29 AM 11:29 AM Adjourn Attendees: Building and Maintenance Supervisor Richard Teague, Auditor Amy Dent, Resource Management Director Todd Wiesehan Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter adjourned the meeting. Presiding Commissioner, Ray Weter 1 - 2...... Hosea Bilyeu Western Commissioner, Hosea Bilyeu 51Page 0 April Term Thursday, May 31, 2018 8:50 AM r PAL Ralph Phillips Eastern Commissioner, Ralph Phillips 61Page e I. Christian Counly Commission 100 West Church St, Room 100 0 NES Ozark MO 65721 . April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, June 4, 2018 8:50 AM The Christian County Historic Courthouse I. Amended Agenda II. Convene' The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM III. Establish Quorum 0 Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-4-18-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a i motion to approve Christian County Commission's regular session agenda for today, June 4, 2018. I RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 06-4-18-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from May 31, 2018. / # RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu, Motion/Vote - 8:56 AM 1 Approve Minutes D i Presiding Commissioner Weter entertained a motion to approve Christian County Commission's closed session minutes per RsMO 610.021.2 from May 31, 2018. April Term Monday, June 4,2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve Christian County Commission's closed session minutes per RsMO 610.021.3 from May 4, 2018. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralpfi Phillips, Hosea Bilyeu l Motion/Vote - 8:58 AM Financials Discussion Attendees: Auditor Amy Dent, Deputy Auditor Rhonda Purvis There was brief discussion regarding a Gilmore Bell contract that requires an annual payment of $1,000.00. No action was taken. IV. Agenda Motion/Vote - 9:00 AM Christian County Auditor Amy Dent Discussion - 06-4-18-3 Monthly Update Attendees: Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Sydni Moore with the Christian County Headliner . The Commission met with presenters from the Auditor's office for their monthly report. Auditor Dent presented her report, and Presiding Commissioner Weter entertained a motion to accept the monthly report provided by Christian County Auditor Dent into the record. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:40 AM Christian County Commission Discussion - 06-4-18-4 Closed Session RSMo 610.021.2 Real Estate Attendees: Building and Maintenance Supervisor Richard Teague Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.2 (real estate) via roll call vote. 21Page b April Term Monday, ]une 4,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner ' AYES: Ray Weter, Ralph Phillibs, Hosea Bilyeu Motion/Vote - 10:00 AM Krista Cronin, County Clerk Discussion - Review of Progress on PUD#2013-0239 Determination of Extension Request Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Scott Killian, Dallas Killian, Jon and Shirley Schell, Larry Mueller, Laurie Luna, Thomas Gammon, John and Betty Knowles, Cathy Killian, Sonja Krempges, Robert and Darlene Schofield Closed session was terminated by means of roll call vote, and the Christian County 'Commission is now back in regular session. The Commission met with presenters Todd Wiesehan, Resource Management Director, and Miranda Beadles, Highway Administrator in regards to a determination of extension request of Planning and Zoning case # 2013-0239. On February 3, 2014, the County Commission voted to approve a zoning/land use change allowing for the Planned Unit t Development known as Camp MEWE. Order # 3-24-14-01 was later approved, with the following condition: The County Commission has hereby approved a change of zoning for this PUD conditioned upon a schedule for development for phase 1 of the PUD for which rezoning is requested. If phase 1 of the POD has not been developed within three (3) years of the date of this Order, the County Commission shall give notice by certified mail to the owner and applicant who requested the rezoning and shall schedule a public , hearing to take any of the following actions: (1) administrative action to extend, remove, or determine compliance within the schedule for development; (2) take action to cause the property to revert to its former zoning classification; or (3) take action directing the Planning & Zoning Commission to amend the final development plan. Tom Gammon (Board Member and spokesman for Camp MEWE) requested of the Commission an extension of the deadline until June 6,2020. Mr. Gammon noted that the project is dependent upon fundraising. Several residents raised concerns about planned work, as well as work that is yet to be completed. Concerns were also rai§ed about flooding, and the intersection of Highway 65 and Woods Fork Road, with residents asking for a current traffic study. Ms. Beadles noted that part of the original order is to widen Woods Fork Road to 18 feet, and that it currently ranges from 14-16 feet. Western Commissioner Bilyeu referred to Mr. Wiesehan's staff report, in which it is stated: The timeline presented by the camp suggests that the bridge/low water crossing would be completed in the fall of this year prior to any building permit requests. In order for the camp to follow its timeline it will b& required to present the County with a bond or letter of credit sufficient to cover 110% of the cost to finish the required road work. The camp spokesperson has expressed a desire to proceed in that matter. Staff feels that the extension request and proposed action plan would remain compliant with the requirements of the original Order which also specifically allows for 31Page April Term Monday, June 4, 2018 8:50 AM the County Commission to extend the deadiine for completion of phase one. Ms. Beadles noted that as part of the original order Woods Fork Road is required to be widened with a hot mix overlay on the road, with improvements to both crossings. Eastern Commissioner Phillips said that if the extension is granted he doesn't see any loss. Ms. Beadles noted that maintenance continues on Woods Fork Road, however, no improvements have been made because Camp MEWE has been pending since 2013. Mr. Wiesehan suggested that the Commission take action (outlined in the original order). Western Commissioner Bilyeu noted that he too shares concerns over funding issues, and is in favor of having a camp. He said he would be interested in requiring of Camp MEWE a 110% bond or letter of credit secured by a predetermined date. Ms. Beadles noted that the crossing is the largest issue, as the original design may not be permitted by the Department of Conservation, but noted that she doesn't think it will take more than the rest of 2018 to complete improvements to public infrastructure. Mr. Gammon noted that he plans on starting the bridge in October, with projected completion in November. Mr. Gammon then noted that the rest of the road improvements would then be put under a letter of credit or a bond, and the bridge ; would be paid for outright. Ms. Beadles suggested that all of the public improvements be bonded. Mr. Gammon agreed to secure a letter of credit or bond for all public improvements. Further discussion was held, and Western Commissioner Bilyeu moved to approve the extension request contingent upon the bridge work and road work within the project limits being bonded or a line of credit in place of 110% of the total cost, to ensure completion of the project. Failure to do so will terminate the extension. , The completion of the bridge/low water crossing within project limits will be by ' November 30, 2018, and the road work between the bridge and Highway 65 to be , completed within 12 months of our receipt of the bond or line of credit to ensure the completion. The Planning and Zoning director will consult with County Counsel to issue an order substantially including all of those factors. , RESULT: APPROVED I2 TO U MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu NAYS: Ray Weter V. Adjournment The meeting was closed at 11:24 AM 11:24 AM , Statement ( Attendees: Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Scott Killian, Dallas Killian, Jon and Shirley Schell, Larry Mueller, Laurie 1 Luna, Thomas Gammon, John and Betty Knowles, Cathy Killian, Sonja Krempges, Robert and Darlene Schofield 41Page f;3 April Term Monday, June 4, 2018 8:50 AM Presiding Commissioner Weter adjourned the meeting. 0,34 Wria i Ray weter f Presiding Commissioner, Ray Weter Hosea Bilyeu , Western Commissioner, Hosea Bilyeu \ 1 .. I ./ 1 . 0-<1 Ralph Phillips Eastern Commissioner, Ralph Phillips n 1 51Page 00 W 317 Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianCountyM0iqm2.com - Minutes - Thursday, June 7, 2018 8:50 AM The Christian County Historic Courthouse L *Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attehdee Name Title '- Status Arrived. Ray Weter Presiding Commissioner Present. 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-7-18-1 Approve Agenda Attendees: Diane Stalder Presiding Commissioner Weter noted the presence of a quorum, and then i entertained a motion to approve Christian County Commission's regular session agenda for today, June 7, 2018 as published. i RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph-Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 06-7-18-2 Approve Minutes & Financials Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian t County Commission's regular session minutes from June 4, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Financials Attendees: Diane Stalder 1 0 April Tenn Thursday, June 7,2018 . 8:50 AM 1 The Commission met to discuss financials. Presiding Commissioner Weter noted r that Building and Maintenance Supervisor Richard Teague informed him that one of the air conditioning units in the jail is not functioning, and needs to be addressed immediately. Mr. Teague suggested the emergency purchase of a new unit. Discussion was held, and Presiding Commissioner Weter entertained a motion for Mr. Teague to investigate the purchasing and acquisition of a roof air conditioning unit for the jail portion of the Justice Center as an emergency purchase. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: - Hosea Bilyeu, Western Commissioner AYES: Ray-Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:59 AM Enterinto Recess Attendees: Diane Stalder Presiding Commissioner Weter entertained a motion to enter into recess until 9:30 a.m. 0 RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western_Commissioner' SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:30 AM Resume Session Attendees: Diane Staider, Captain Koch, Chantel McGinnis, Andrew Gonzales and Chief Darren White with the Ozark Fire Protection District, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanbrHL, Resource Management Director Todd Wiesehan, Daniel Rooney with i Simplex Grinnell (via phone), Collin Powers with MFEC, Casey Mustain with NetWatch, Chief Juvenile Officer Perry Barnes 1 Presiding Commissioner Weter entertained a motion to terminate recess and enter into regular session. D 21Page ' April Term Thursday, June 7, 2018 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:31 AM Remove 9:30 a.m. item-from the table Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Andrew Gonzales and Chief , Darren White with the Ozark Fire Protection District, Kevin Parr with Midwest Public V Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Resource Management Director Todd Wiesehan, Daniel Rooney with Simplex Grinnell (via phone), Collin Powers with MFEC, Casey Mustain with NetWatch, Chief Juvenile Officer Perry Barnes Presiding Commissioner Weter entertained a motion to remove the 9:30 a.m. item from the table and take it up, that being the construction progress and decision items. i RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyell, Western·Commjssioner AYES: Ray Weter Ralph Phillips, Hosea-Bilyeu # Motion/Vote - 9:32 AM Paragon Architecture & DeWitt & Associates Construction Manager at Risk Discussion - 06-7-:8-3 Tabled Item from 5.31.2018: Construction Progress & Decision t Items Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Andrew Gonzales and Chief Darren White with the Ozark Fire Protection District, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County t Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Resource Management Director Todd Wiesehan, Daniel Rooney with Simplex Grinnell (via phone), Collin Powers with MFEC, Casey Mustain with NetWatch, Chief Juvenile Officer Perry Barnes The Commission met with presenters from Paragon Architecture and DeWitt & Associates in regards to construction progress and decision items, that being holding cells, electrical locks, speakers, and integration of systems. Mr. Younglove presented the Commission with Pay Application No. 7, in the amount of $674,854.19. Presiding i Commissioner Weter entertained a motion to refer Pay Application No. 7 to the , Christian County Auditor for her review and approval. 31Page t April Term Thursday, june 7, 2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:35 AM Krista Cronin, County Clerk Discussion - 06-7-18-4 Construction Progress and Decision Items Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Andrew Gonzales and Chief Darren White with the Ozark Fire Protection District, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Resource Management Director Todd Wiesehan, Daniel Rooney with Simplex Grinnell (via phone), Collin Powers with MFEC, Casey Mustain with NetWatch, Chief Juvenile Officer Perry Barnes Mr. Erwin recapped last week's stakeholder meeting, in which schematics and other information were disseminated to the Ozark Fire Protection District, Midwest Public Risk, and other applicable parties. Discussion was held in regards to a meeting with Kevin Jones (Simplex Grinnell) held after the contract reward of Bid Package No. 3, in A which suggestions were made about revising the design to provide a high level of integration between access control, camera surveillance, intercoms, electrical door systems, at a cost of approximately $153,000.00. Mr. Parr with Midwest Public Risk noted that MPR would like to be more involved with the project, to help determine the best mitigation now to help with liability later. Presiding Commissioner Weter asked Mr. Parr if the building is constructed as designed, would it meet applicable codes? Mr. Parr answered yes, however, if electrified locks are not installed it will cost more because of increased staffing costs (salary and workman's compensation exposure). Mr. Rooney noted that since the holding cells will be occupied at times by federal inmates, Simplex Grinnell has proposed a system for consideration to help alleviate liability. Mr. Erwin noted that the project is currently under budget, so there is allowance for contingencies. Mr. Long suggested that the holding cells be fully grouted in order to meet code: Sheriff Cole noted that the staffing matrix that was developed from the beginning of the Circuit Court Building project is based upon having electronic locks, and expressed concern that without electronic locks the possibility existed of co-mingling of juvenile and adult offenders. Mr. Barnes agreed. Western Commissioner Bilyeu noted his support of installation of the dual security integrated system proposed by Simplex Grinnell, in order to alleviate staffing costs in the future, with the hope that the total project cost can be within the Guaranteed Maximum Price. Eastern Commissioner Phillips agreed, saying that the system will pay for itself within two to three years. Presiding Commissioner Weter entertained a motion to authorize Paragon Architecture and DeWitt and Associates to present the Commission with a firm, fixed cost to consider 0 on a date to be determined. 41Page April Term Thursday, June 7,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,.Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:55 AM Approve fully grouting holding cells Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Daniel Rooney with Simplex Grinnell(via phone), Collin Powers with MFEC, Chief Juvenile Officer Perry Barnes Presiding Commissioner Weter entertained a motion to fully grout the four and a half walls in the holding cells on the first and second floors, for a cost of approximately $12,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: _ Ralph Phillips,.Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter,.Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Approve expansion of security control room 1 Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County , Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with , TreanorHL, Daniel Rooney with Simplex Grinnell (via phone), Collin Powers with MFEC, Chief Juvenile Officer Perry Barnes Presiding Commissioner Weter entertained a motion to proceed with the expansion of the security control room as presented, for a cost of approximately $2,500.00. i RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:02 AM Approve acceptance of credit for construction costs Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with 51Page 1 t April Term Thursday, June 7, 2018 850 AM TreanorHL, Daniel Rooney with Simplex Grinnell (Oia phone), Collin Powers with MFEC, Chief Juvenile Officer Perry Barnes ' ' Mr. Erwin noted the presence of a $2,100.00 credit due to changes in doors and door i hardware. Presiding Commissioner Weter entertained a motion to accept the credit of $2,100.00 for construction Costs: RESULT: ADOPTED [UNANIMOUS] i MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu i Motion/Vote - 11:03 AM 1 Approve change order Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with , TreanorHL, Daniel Rooney with Simplex Grinnell(via phone), Collin Powers with MFEC, I Chief Juvenile Officer Perry Barnes 0 Mr. Erwin presented a change in the amount of $7,300.00, which is the result of additional intercoms, card readers, and cameras. Presiding Commissioner Weter entertained a motion to authorize the charge of $7,300.00 to accommodate said items. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment , The meeting was closed at 11:06 AM 11:06 AM Adjourn 4 Attendees: Diane Stalder, Captain Koch, Chantel McGinnis, Kevin Parr with Midwest Public Risk, Chief Building Inspector Randy Long, Rance Burger with the Christian County Headliner, Cindy Childress, Sheriff Brad Cole, Brad Erwin and Michael Younglove with Paragon Architecture, Michael Sutton with DeWitt & Associates, Andy Pitts with TreanorHL, Daniel Rooney with Simplex Grinnell (via phone), Collin Powers with MFEC, Chief Juvenile Officer Perry Barnes i Presiding Commissioner Weter adjourned the meeting. 61Page 1 April Term ' Thursday, June 7,2018 8:50 AM 231 u)£6AJ Presiding Commissioner, Ray Weter f Hosea BiIyeu Western Commissioner, Hosea Bilyeu Ralph Phillips ] Eastern Commissioner, Ralph Phillips CD 71Page 514&713 t I.{71•'• Christian Counly Commission 100 West Church St Room 10 0 Czark, MO 65721 April Term http://ChristianCountyMO.!qmZ.com - Minutes - Monday, June 11, 2018 8:50 AM The Christian County Historic Courthouse 1. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name - ":4··· 1' ' 4%- "i····'-rifie ·· ·Status · -· - Arrived- - 1 ? Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-11-18-1 Approve Agenda 0 Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, June 11, 2018. -. RESULT: APPROVED [UNANIMOUS] ... MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk .... Minutes & Finandals Approval - 06-11-18-2 Approve Minutes & Financials Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder Presiding Commissioner Weter entertained a motion to approve Christian County ... Commission's regular session minutes from June 7, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - 06-Ill-18-5 Approve Financials 3 Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder, Auditor Amy Dent April Term Monday, June 11, 2018 8:50 AM Presiding Commissioner Weter entertained a motion to approve Certified Court Order 06-11-2018-01, which represents the June Road and Bridge Sales Tax. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion /Vote-- 8:58 AM·· ·-.Krista ·Croni ni €ounty Clerk-· ·· ·· - ................................ - ....... Minutes & Financials Approval - 06-11-18-4 Approve Financials Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder, Auditor Amy Dent The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to an emergency purchase for a doors, frames, and hardware for the Common One shop. Ms. Beadles noted that they are struggling to keep the shop building closed up, and she'd like to incorporate the safety and property portion of the County's procurement procedure in order to purchase said doors. Ms. Beadles obtained two quotes last week. The first quote obtained was from AGP, Inc. in the amount of $10,370.00. The second quote obtained was from Overhead Door in the amount of I-/ $8,941.00. Ms. Beadles recommended that the Commission accept the quote from Overhead Door to repair the doors at the Common One shop in the amount of $8,941.00 as an emergency procurement. Eastern Commissioner Phillips moved to do 50. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Agenda Motion/Vote - 9:10 AM Christian County Highway Administrator Miranda Beadles Discussion - 06-11-18-3 Lease Review & Approval: John Deere Financial: Common 1 Road Department Motor grader Lease Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder, Auditor Amy Dent The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a lease review and approval for a motor grader for Common One. Discussion was held, and Presiding Commissioner Weter entertained a motion to authorize John Deere purchase order #05282225 for a John Deere 672G Motor Grader with 6WD, in the amount of $239,708.00, with trade-in of a 2005 Caterpillar 140H in the amount of $64,000.00, for a total cost of $175,708.00. 21Page April Term Monday, June 11,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 17. Adjournment The meeting was closed at 9:14 AM : -- 9:14 AM Adjourn Attendees: Highway Administrator Miranda Beadles, Brent Young, Diane Stalder, Auditor Amy Dent Presiding Commissioner Weter adjourned the meeting. Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31.page Fe Christian County Commission 100 West Church St, Room 100 Ozark,MO 65721 '8 2,1 April Term http://ChristianCountyMO.iqml.com 0 - Minutes - Thursday, June 14, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was ca]Ied to order at 8:50 AM by Presiding Commissioner Ray Weter Title Status Ariived Attendee Name Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Teri LoPresti Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-14-18-1 Approve Agenda Attendees: Diane Stalder, Auditor Amy Dent Presiding Commissioner Weter noted the presence of a quorum, and then 0U entertained a motion to approve Christian County Commission's regular session agenda for today, June 14, 2018 as published. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, EAstern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: 8ay Weter, Ralph Philljps, Hosea Bjlyeu Motion/Vote - 8:55 AM Christian County Clerk Minutes & Financials Approval - 06-14-18-2 Approve Minutes & Financials Attendees: Diane Stalder, Auditor Amy Dent 14. Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from June 11, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: - Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Financials Attendees: .Diane Stalder, Auditor Amy Dent April Term Thursday, June 14, 2018 8:50 AM The Commission were presented with Pay Application #7 (previously submitted by Paragon Architecture in reference to the Circuit Court Building) by Auditor Amy Dent. Presiding Commissioner Weter noted that a previous vote had been taken on the document, in which it was voted upon to move the document to the Auditor for her review and approval, and then for the Commission to affix their signatures after. Presiding Commissioner Weter noted that the Auditor has reviewed and approved the document, and entertained a motion to proceed with signing Pay Application #7. The document was signed, and the Christian County Commission will now stand in recess until 9:25 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:25 AM Christian County Highway Administrator Miranda Beadles Discussion - 06-14-18-3 Pavement Marking & Striping Annual Renewal Attendees: Diane Stalder, Highway Administrator Miranda Beadles, County Counselor Housley, Ashley Hannah The Christian County Commission is out of recess and back in regular session. The Commission met with presenter Miranda Beadles, Highway Administrator, in regards to a renewal of a pavement marking and striping contract. Ms. Beadles noted that in 2017 a request for bid was advertised for pavement striping and marking. One bid was received, which was from Bishops Construction. Company, Inc. Highway Administrator Beadles recommended that the Commission renew for another year (the first of two extensions), at the same prices. Presiding Commissioner Weter entertained a motion to accept the recommendation of Highway Administrator Beadles and exercise our option to renew with Bishops Construction Company Inc. for pavement striping and marking. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Commission Discussion - 06-14-18-4 Closed Session Per RSMo 610.021.3 RE: Personnel Attendees: County Counselor John Housley, Lynette Weatherford and Camille Knowles with HR Advantage 21Page April Term Thursday, june 14, 2018 8:50 AM Presiding Commissioner Weter entertained a motion to move from regular session into closed session, per RsMO 610.021.3, regarding personnel by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:10 PM Christian County Commission Discussion - 06-14-18-5 HR Advantage Meeting RE: County Job Descriptions & Pay Matrix Discussion Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. I Eastern Commissioner Phillips moved to amend the Christian County Commission agenda fortoday, June 14, 2018 to reflect a deletion of the 10:15 a.m. item (HR Advantage Meeting: County Job Descriptions & Pay Matrix Discussion), and to reschedule at a later date to be determined. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Comrnisisioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu i III. Adjournment * The meeting was closed at 1:10 PM Adjourn Presiding Commissioner Weter adjourned the meeting. 31Page n Christian County Commission 100 West Church St, Room 100 02%.- -NEil April Term Ozark; MO 65721 http://ChristianCountyMO.iqmZ.com - Minutes - Monday, June 18, 2018 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter IL Agendi Attendee Nate Title - Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM t Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Teri LoPresti Present 8:50 AM Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-18-18-1 Approve Agenda Attendees: Andy Marmouget with KPM CPA's and Advisors Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda for today, June 18, 2018 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Discussion - 06-18-18-2 Approve Minutes and Financials Attendees: Andy Marmouget with KPM CPA's and Advisors, Auditor Amy Dent Presiding Commissioner Weter entertained a motion to approve Christian County , Commission's regular session minutes from June 14, 2018. There are no financials to address. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner· 3 AYE Ray Weter, Ralph Phillips, Hosea Bilyeu n Motion/Vote - 9:00 AM Christian County Auditor Discussion - 06-18-18-3 Closed Session RSMO 610.021.17 Attendees: Andy Marmouget with KPM CPA's and Advisors, Auditor Amy Dent L -de r April Term Monday, June 18, 2018 8:50 AM Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.17, regarding confidential or privileged communications between a public governmental body and it's auditor, by means of roll call vote. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner + SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu , Motion/Vote - 9:44 AM Krista Cronin, County Clerk Discussion - Acceptance of Independent Auditor's Report Attendees: Andy Marmouget with KPM CPA's and Advisors, Auditor Amy Dent The Christian County Commission terminated closed session by means of roll call vote. The Christian County Commission is now back in regular session. Presiding Commissioner Weter entertained a motion to accept from KPM CPA's and Advisors the results of their annual audit, for the year ending December 31, 2017. The Commission expressed their deep appreciation for the service of Auditor Amy Dent and r Deputy Auditor Rhonda Purvis. n! The Commission stood in recess until 11:00 a.m. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner . SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu ' Motion/Vote - 11:00 AM Christian County Commission Discussion - 06-18-18-4 Appointment of Commission Delegate to Approve Requisitions Attendees: Michelle Walker, Circuit Clerk Barb Stillings, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Ashley Hannah, Clerk Kay Brown, Norma Ryan, Treasurer Karen Matthews, Auditor Amy Dent, Deputy Auditor Rhonda Purvis, Alicia Monsanto, Katie Amador , The Christian County Commission is now back in regular session. The Commission met to discuss the appointment of a Commission delegate to approve requisitions.. It was noted that since there is currently no Purchasing Agent in place, requisitions cannot move forward. It was suggested that the Commission could delegate the authority to sign off on requisitions, however, in order to alter Tyler Technology's software system to accommodate such an allowance, there may be a fee incurred. Presiding Commissioner Weter entertained a motion to assign Cole Ewing the responsibility of Interim Purchasing Agent, and at the same time transfer System Administrator duties to Auditor Dent. n 21Page -9 April Term Monday, June 18,2018 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:14 AM i Remove Purchasing Agent Position Attendees: Michelle Walker, Circuit Clerk Barb Stillings, Resource Management Director Todd Wiesehan, Highway Administrator Miranda Beadles, Ashley Hannah, Clerk Kay I Brown, Norma Ryan, Treasurer Karen Matthews, Auditor Amy Dent, Deputy Auditor , Rhonda Purvis. Alicia Monsanto. Katie Amador I Late Arrival: Cole Ewing Presiding Commissioner Weter entertained a motion to move away from the Purchasing £ Agent position, and to move forward with plans with Tyler Technologies to reconfigure the system as needed. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 63 ; AYES: -Ray