17:3% Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Wednesday, January 1 2017 9:20 AM The Christian County Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter A. 2211211 Atte-ndee-Naftie -- -- ' -"- --- : Title.- - ---- - = Status - -ArriWd Ray Weter Presiding Commissioner Present 9:20 AM Ralph Phillips Eastern Commissioner Present 9:20 AM Hosea Bilyeu Western Commissioner Present 9:20 AM Krista Cronin Deputy Clerk Present 9:20 AM Ashley Hannah Secretary Present 9:20 AM IL Agenda Motion/Vote - 9:20 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 4, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:25 AM Kay Brown - Christian County Clerk Discussion - Approve Minutes & Financials Attendees: Perry Barnes - Chief Juvenile Officer and Jared Roderick - Chief Deputy Juvenile Officer Late Arrival: Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from December 22, 2016, and December 29, 2016. Because both the Western and Eastern Commissioners were replaced on January 1, 2017, Presiding Commissioner Ray Weter was the only member of the Commission that was present at those meetings. He cast his two votes to approve the minutes for those dates. 0 4 .h 0 October Term Wednesday, January 4, 2017 9:20 AM RESULT: ADOPTED [1 TO 01 MOVER: Ray Weter, Presiding Commissioner AYES: Ray Weter ABSTAIN: Ralph Phillips, Hosea Bilyeu Motion/Vote - Approve Minutes Attendees: Perry Barnes - Chief Juvenile Officer and Jared Roderick - Chief Deputy Juvenile Officer, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the emergency session minutes from January 3, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - Ashley Hannah, Christian County Commission Budget Discussion and Decisions - Budget Discussions The Commissioners began meeting with office holders to discuss their proposed budgets 0 for 2017. Motion/Vote - 9:30 AM Perry Barnes - Christian County Chief Juvenile Officer Discussion - Budget Discussion Attendees: Perry Barnes - Chief Juvenile Officer and Jared Roderick - Chief Deputy Juvenile Officer, Amelia Wigton - Christian County Headliner Late Arrival: Todd Wiesehan - Planning and Development Administrator, Gary Perkins Presenters Perry Barnes and Jared Roderick with the Juvenile Department met with the Commissioners to discuss and present their proposed budget for 2017. They noted that they'd like to be more proactive in the community by touching base with parents, school districts, counselors, as well as check in with juveniles currently on probation. He noted that they're operating about four people short currently. Their proposed budget for 2017 is estimated at a 33% increase over 2016. Presiding Commissioner Ray Weter suggested instead of purchasing two Tahoe's at once the Juvenile office could purchase one Tahoe, sell the truck, purchase a sedan, and then phase in the second Tahoe at a later time. Motion/Vote - 10:00 AM Todd Wiesehan - Christian County Planning & Developement Discussion - Budget Discussion 3 Attendees: Todd Wiesehan - Planning and Development Administrator, Amelia Wigton - Christian County Headliner, Gary Perkins 21Page 0 October Term Wednesday, lanuary 42017 gao AM Presenter Todd Wiesehan with Planning and Development met with the Commissioners to discuss and present his proposed budget for 2017. Mr. Wiesehan requested a 3% salary increase for his four employees, and wants to help his Senior Planner to obtain her AICP Certification. Motion/Vote - 10:35 AM Barb Stillings - Christian County Circuit Clerk Discussion - Budget Discussion Attendees: Gary Perkins, Amelia Wigton - Christian County Headliner, Barb Stillings - Christian County Circuit Clerk Presenter Barb Stillings with the Circuit Clerk's office met with the Commissioners to discuss and present her proposed budget for 2017. Presiding Commissioner Ray Weter noted that the common theme between budgets seemed to be that postage had exceeded what their estimate was. Eastern Commissioner Ralph Phillips asked Ms. Stillings to explain juror expenses, and asked about phone expenses increasing. Motion/Vote - 11:00 AM Phil Amtower - Emergency Management Discussion - Budget Discussion 0 Attendees: Phil Amtower - Emergency Management, Callie Rainey and Eric Redus with KOLR-10 News, Gary Perkins, Amelia Wigton - Christian County Headliner Presenter Phil Amtower with Emergency Management met with the Commissioners to discuss and present his proposed budget for 2017. Mr. Amtower said that Ms. Barger's, Ms. Mitchell's, and his salary are all eligible for 50% reimbursement through the Federal Emergency Management Performance Grant. He also noted that Swift 911 is eligible for reimbursement, and that $55,000 is their true cost to run Emergency Management. Mr. Amtower said that he needs to update the software for Swift 911 as well as renew the maintenance agreement on the I.D. Card machine. He asked for a raise for Ms. Barger and Ms. Mitchell. Motion/Vote - 11:30 AM Amy Fite - Christian County Prosecutor Discussion - Budget Discussion Attendees: Amy Fite - Christian County Prosecutor, Callie Rainey and Eric Redus with KOLR-10 News, Gary Perkins, Amelia Wigton - Christian County Headliner Presenter Amy Fite, Christian County Prosecuting Attorney, met with the Commissioners to discuss and present her proposed budget for 2017. Ms. Fite noted that the bad check funds are diminishing because people aren't writing as many checks and businesses aren't accepting checks as much as they used to. Ms. Fite noted that she is anticipating a 1% raise that will go into effect mid-year, and by state statute salaries cannot be refused. Ms. Fite presented the Commission with salary ranges obtained online and said D that her employees are underpaid based on the work they do. She would like to retain her employees, and she can accomplish this by correctly compensating the employees she has. Ms. Fite said she would like to fund the salary increases she's requesting 31Page 1 F-) October Term Wednesday, January 4, 2017 920 AM through the LEST fund. Presiding Commissioner Ray Weter said this is possible because the fund has a $65,000 carry-over, but asked Ms. Fite what will happen if that fund doesn't have a carry-over in 2018. Ms. Fite said she will have her employees sign an agreement that their wage increase may decrease in 2018 if there isn't a carry-over. III. Adjournment The meeting was closed at 12:24 PM 12:24 PM Adjournment Attendees: Amy Fite - Christian County Prosecutor, Callie Rainey and Eric Redus with KOLR-10 News, Gary Perkins, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter said seeing no further business we are adjourned. (3 201 (D:CL, Presiding Commissioner, Ray Weter 18:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page q Christian County Commission 100 West Church St Room 100 Ozark MD 65721 4 132419' al October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, January 5, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 1. Roll Call Attendee Name -- - -Title i - - -- ' ' "' Statlis. - -- Artioned Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 5, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner ' AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials There are no financials or minutes to approve. Presiding Commissioner Ray Weter moved to strike this item from the agenda. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Presiding Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:03 AM Christian County Commission Recognition - Proclamation Signing-Cave Hollow Road Attendees: Amelia Wigton - Christian County Headliner 0 Late Attendee: Miranda Beadles - Christian County Highway Engineer n October Term Thursday, January 5, 2017 8:50 AM The Commissioners met to sign a document proclaiming Cave Hollow Road is the honorary Silver Star Memorial Lane. The Silver Star Families of America was formed to help the people of the United States remember the sacrifices made by the wounded and ill members of the Armed Forces by designing and manufacturing Silver Star Service Banners and Silver Star Flags for that purpose. The national headquarters of the Silver Star Families of America is located in Christian County on the dead end road of Cave Hollow. Presiding Commissioner Ray Weter said that he is unaware of any downside to signing this prodamation, and entertained a motion to sign the proclamation. The Commissioners signed the document. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu,·Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Danny Gray-Christian County Assessor Budget Discussion and Decisions - Budget Discussion Attendees: Amelia Wigton - Christian County Headliner, Danny Gray - Assessor Presenter Danny Gray, Christian County Assessor, met with the Commissioners to discuss his proposed budget for 2017. Mr. Gray said that PC Net advised him that he may need a new server, and it will cost roughly $15,000. He anticipates an increase on postage because his department will mail out approximately 8000 impact notices due to the reassessment this year. Mr. Gray noted that his department has a sizeable reserve, and would like to give all of his employees (with the exception of new) a 3% salary increase across the board. Mr. Gray asked the Commissioners if they could give him an indication of what the budget will look like for 2017. Presiding Commissioner Ray Weter said that the Commissioners wanted to give all of the elected officials and department heads an opportunity to inform them of what they think their budgetary needs are for 2017. Western Commissioner Hosea Bilyeu asked Mr. Gray why he increased his telephone budget for 2017. Mr. Gray answered that he is expecting the volume of phone calls to increase because of the impact notices they will send out this year. There was discussion about the Information Technology costs and how they increase every year, as well as the problem with having new vendor staff come in to fix equipment that are unfamiliar with the systems. Presiding Commissioner Ray Weter mentioned that the County is considering retaining their own I.T. staff in a few years. Motion/Vote - 10:03 AM Miranda Beadles-Highway Engineer Budget Discussion and Decisions - Budget Discussion Attendees: Amelia Wigton - Christian County Headliner, Miranda Beadles - Christian County Highway Engineer Late Attendee: Kelly Hall- Christian County Recorder Presenter Miranda Beadles, Christian County Highway Engineer, met with the Commissioners to discuss her proposed budget for 2017. Presiding Commissioner Ray 21Page October Term Thursday, January 5, 2017 8:50 AM Weter asked Ms. Beadles if the Road Grader has been payed off completely, and she answered yes. Ms. Beadles noted that the salt barns haven't been repaired yet, but they are carrying forward $30,000 to make the repairs. She said that the roads in Common One are really tough, which means equipment used in that area tends to need to be replaced faster. Ms. Beadles noted that they're planning on doing a lot of work on Parched Corn Road this year, including prepping and widening. She noted that the majority of our bridges were built between 1904 and 1912, and we've never had a savings account for these bridges that will eventually fail. She said they've been setting aside funds for the bridges so that they're ready when MODot inspects them and says they need to be replaced. Ms. Beadles talked about her proposed salary increases. She asked for a 6.5% average in salary increases, which is 50% of the prevailing wage. She said that the wage increases she's asked for are going to vary because she's trying to make the wages fair. Motion/Vote - 10:57 AM Kelly Hall-Christian County Recorder of Deeds Budget Discussion and Decisions - Budget Discussion Attendees: Kelly Hall- Christian County Recorder of Deeds, Amelia Wigton - Christian County Headliner Presenter Kelly Hall, Christian County Recorder, met with the Commissioners to discuss her proposed budget for 2017. Ms. Hall asked for a 3% increase on salaries for her office. She noted that archiving is increasing by $8,000.00, however, she doesn't anticipate meeting that amount; she doesn't like to amend budgets at the end of the year. She's been advised that her workstations are several years past warranty, therefore on her Technology line item she has increased the amount in anticipation of replacing those units. Motion/Vote - 11:14 AM Kay Brown-Christian County Clerk Budget Discussion and Decisions - Budget Discussion Attendees: Amelia Wigton - Christian County Headliner, Kay Brown - Christian County Clerk Presenter Kay Brown, Christian County Clerk, met with the Commissioners to discuss her proposed budget for 2017. She asked for a 3% wage increase for some of her staff, and noted that she will not require part-time assistance for the next two elections being held in April and August. Ms. Brown said that the canvassing process will start in October, as it needs to be done ever·y two years. She said that her department receives monies from Notary fees, Auctioneer Licenses, and A.T.V. fees collected, and will prepare a statement of the revenues received for the Commissioners. Presiding Commissioner Ray Weter entertained a motion to enter into recess. 31Page (0) October Term Thursday, January 5, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:45 PM Reconvene Presiding Commissioner Ray Weter entertained a motion to reconvene and enter into regular session. RESULT: , ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:46 PM Christian County Commission Agreement - MU Extension Office Lease Agreement The Commissioners met to discuss the amended MU Extension office lease agreement. Presiding Commissioner Ray Weter said that County Counselor John Housley, Auditor Lacey Hart, and the Landlord Mr. Frank Lorenz have reviewed and signed the agreement. Presiding Commissioner Ray Weter entertained a motion to approve the amended lease agreement for the premises commonly known as 105 N 2nd St on the West side of the Ozark Square in Ozark, Missouri. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 2:00 PM Brad Cole-Christian County Sheriff Budget Discussion and Decisions - Budget Discussion Attendees: Sheriff Brad Cole, Julia Maples - Executive Assistant, Amelia Wigton - Christian County Headliner Presenter Brad Cole, Christian County Sheriff, met with the Commissioners to discuss his proposed budget for 2017. Western Commissioner Hosea Bilyeu asked Sheriff Cole why he is requesting $500,000.00 from the General Revenue Fund. Sheriff Cole answered that because of the expansion on the courts he has to hire more employees, which means an increase in salary, equipment, and benefits. Sheriff Cole asked for a 3% salary increase for his employees. Ms. Maples noted the difference in the salary, retirement, workman's compensation, etc. Line items are due to the Sheriff's department not running on full staff in 2016, and the proposed budget for 2017 reflects a budget based on running a full staff, including the new positions. Sheriff Cole said it costs roughly $14,000.00 to provide field training for a new deputy, and Christian County's rate of pay is roughly $3.05 less than that of Ozark and Nixa's salaries for deputies. Sheriff Cole said 41Page ' October Term Thursday, january 5, 2017 8:50 AM that he's losing good employees, as well as the $14,000.00 of initial training costs. Eastern Commissioner Ralph Phillips talked about the cost of turnover and the benefits of employee retention. Sheriff Cole noted that the MULES line item has been removed and is reflected in a different line item. It's a recurring, contractual fee and the Sheriff's department has requested that the Auditor place those in a different line item where they can be tracked. Sheriff Cole said that the Sheriff's department would like to track the recurring contractual expenses the same way other departments are. Eastern Commissioner Ralph Phillips agreed that it would be a good idea, and that it will create consistency throughout the County. Western Commissioner Hosea Bilyeu said that he thinks the Assessor is using the line item verbiage "Contracts" instead of "Recurring Contractual Expenses". Sheriff Cole noted that he anticipates replacing aging laptops in the deputy patrol cars. Some of the laptops failed lastyear, and PC Net is advising them that due to their age they will need to be replaced as soon as possible. The model on the laptops have been discontinued, which means for each laptop replaced a new docking station (to charge and connect to the server) will have to be purchased as well. He noted that PC Net recommends they purchase a new server, as their current one is aged and at the limits of what it can do. PC Net would like to see their department have another one and utilize the current server as a backup to avoid being out of commission for days to weeks at a time if their server goes down. Sheriff Cole asked the Commissioners to take note of the Civil Process expenditures and revenues, and said all the monies collected over $50,000.00 are to go into an account in General Revenue for the Sheriff's office - to be utilized for equipment and things of that nature. $21,000.00 was transferred into that account in 2016 over the $50,000.00 collected. Sheriff Cole said Ms. Maples went back and investigated, and from everything they can find the monies that went into General Revenue were not expended the way they were intended by State Statute. By last count there should be about $900,000.00 in that account. Sheriff Cole said the account number associated with Civil Process is 101-440-137, and asked the Commissioners to research and investigate this. Presiding Commissioner Ray Weter asked about the Law Enforcement Training fund, and said that Auditor Lacey Hart disagrees with counting the $13,845.03 as revenue. Ms. Maples said that there's no such thing as a budget amendment any more in this county, and they want to be able to spend those monies if they need them. Western Commissioner Hosea Bilyeu noted that there's a healthy increase in the mileage and training line items. Sheriff Cole said that normally in County government if a budget amendment needed to be done after the statutory time they would submit it, but it seems the Auditor is not going to do those amendments and they'd like that cushion because they won't have an opportunity to amend the budget ifthey need to. Presiding Commissioner Ray Weter said that he can't tell the Sheriff what to expect next because J he doesn't know. 51Page J/ October Term Thursday, Janualy 5, 2017 8:50 AM III. Adiournment The meeting was closed at 3:14 PM 3:14 PM Statement Attendees: Sheriff Brad Cole, Julia Maples - Executive Assistant, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter said seeing no further business we are adjourned. Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 61Page Christian Counly Commission 100 West Church St; Room 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Friday, January 6, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter A. Roll Call, Attefidee-Name Tit147 , - - ° Stafus?r- ' -Artivdd ?23 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 6, 2017, as published. RESULT: ADOPTED [UNANIMOUS] 4 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: - Ray' Weter Ralph Phillips, Hosea Bilyeu . Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials There are no minutes or financials to approve. Motion/Vote - 9:00 AM Ken Davis-Christian County Public Administrator Budget Discussion and Decisions - Budget Discussion Attendees: Ken Davis - Christian County Public Administrator Presenter Ken Davis, Christian County Public Administrator, met with the Commissioners to discuss his proposed budget for 2017. Mr. Davis noted that they had estimated $14,000.00 for a bond for one deputy and himself, but it was cut in half. Mr. Davis said that most line items haven't changed. He said the funds his department receives from Probate go into the General Revenue Fund, and his department receives 0 probate fees from large estates. October Term Friday, january 6,2017 8:50 AM Motion/Vote - 10:00 AM Ted Nichols-Christian County Collector Budget Discussion and Decisions - Budget Discussion Attendees: Ted Nichols - Christian County Collector Late Arrival: Treasurer Karen Matthews Presenter Ted Nichols, Christian County Collector, met with the Commissioners to discuss his proposed budget for 2017. Mr. Nichols has requested a 5% salary increase for his employees. Western Commissioner Hosea Bilyeu asked Mr. Nichols why his telephone budget has increased over the past three years, and why he keeps a larger amount in the budget. Mr. Nichols answered that he never sees the telephone invoice, and he can't imagine it being that low. Mr. Nichols noted that he pays his telephone bill out of the tax maintenance fund. Mr. Nichols then spoke about his ideas for a walk-up window for citizens, and another drop box on the east side of the building. Motion/Vote - 10:32 AM Karen Matthews-Christian County Treasurer Budget Discussion and Decisions - Budget Discussion Attendees: Karen Matthews - Christian County Treasurer Presenter Karen Matthews, Christian County Treasurer, met with the Commissioners to discuss her proposed budget for 2017. Ms. Matthews noted that she can remove the $6,100.00 line item requested for a bond because it was payed in 2016, and then add $100.00 for her secretary. She asked for a 3% raise for her employee. Ms. Matthews expressed concern that the other department's budgets are deviating from the budget matrix. Western Commissioner Hosea Bilyeu answered that his philosophy of compensation is employees should be payed comparable to the same positions in other governmental settings. Ms. Matthews said she will need to purchase some new equipment because her department will be scanning documents for Tyler Technology. III. Adjournment The meeting was closed at 10:46 AM 10:46 AM Statement Presiding Commissioner Ray Weter said seeing no further business we are adjourned. I g-'t lD£L. Presiding Commissioner, Ray Weter 0 21Page 63 October Term Friday, january 6, 2017 8:50 AM ..a0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 31Page O. Christian County Commission 100West Church St, Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Wednesday, January 11, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdhde*Name '- u T. . 32'5- fl * firitld,-4 ,11(:'.%+2. 7 7- -stams.J ?th*nivdat: 421 Ray Weter Presiding Commissioner Present 3:20 PM Ralph Phillips Eastern Commissioner Present 3:20 PM Hosea Bilyeu Western Commissioner Present 3:20 PM Krista Cronin Deputy Clerk Present 3:20 PM Malinda Young Secretary Present 3:20 PM IL Agenda, Motion/Vote - 3:20 PM Christian County Commission Discussion - Approve Agenda Attendees: Karen Matthews - Treasurer; Brent Forgey, Walt Martens, and Jim Spencer with the MU Extension Office Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 11, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner p SECONDER: Ralph Phillips, Eastdrn Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilfeu. Motion/Vote - 3:25 PM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Karen Matthews - Treasurer; Brent Forgey, Walt Martens, and Jim Spencer with the MU Extension Office Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 4, 2017, January 5, 2017, and January 6, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: , Ralph Phillips, Eastern Commissioner =- ' SECONDER: Hosea Bilyeu, Western Commissioner , AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - Ashley Hannah, Christian County Commission Minutes & Financials Approval - Financials (0) January Term Wednesday, January 11, 2017 8:50 AM Attendees: Karen Matthews - Treasurer; Brent Forgey, Walt Martens, and Jim Spencer with the MU Extension Office Ms. Matthews met with the Commissioners to discuss a notice she received from the Unclaimed Property Section of the State Treasurer's office, which states that Christian County can recover funds totaling $1,635.80. These funds will be recovered by Treasurer Karen Matthews on behalf of the Christian County Recorder, Christian County Clerk, Christian County Collector, Christian County Circuit Clerk, Christian County, Christian County Sheriff, and the Christian County Health Department. Eastern Commissioner Ralph Phillips moved that the Commission approve Ms. Matthews' avenues to request abandoned funds from the State of Missouri. RESULT: ADOPTED [UNANIMOUS] MOVER: Ra]ph Phillips, Eaitern Commissioner D SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:31 PM Jim Spencer-MU Extension Office Budget Discussion and Decisions - Budget Discussion Attendees: Brent Forgey, Walt Martens, and Jim Spencer with the MU Extension Office Presenters Brent Forgey, Walt Martens, and Jim Spencer with the MU Extension Office (03 met with the Commissioners to discuss their proposed budget for 2017. Mr. Spencer noted that the biggest increase for 2017 is the rent and utilities. The total is a $13,000.00 increase. The biggest increases for the office expenses are mileage and a copier (increase due to additional staff as they weren't working with a full staff the previous year). Mr. Spencer said that three employees are paid by the University, and the other employees' wages are paid at 50% by the County, and 50% by the University, however, all employees incur mileage and office expenses. Presiding Commissioner Ray Weter asked the presenters to submit a spreadsheet on their employees that breaks down their salary and individual benefits. III. Adjournment The meeting was closed at 4:00 PM 4:00 PM Statement Presiding Commissioner Ray Weter said seeing no further business we are adjourned. 21Page (') January Term Wednesday, ]anuary 11, 2017 8:50 AM Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 31Page Christian Counly Commission 100 West Church St Room 100 5.iN 2 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com oF OP· - Minutes - Thursday, January 12, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter ?Atten-8ed Natilet:-f,1 ' -t'l- -r'rit 'Ef -Titl¢ 5 'Mts-,9-1 -' :stitui#3. ''1**i*a·; i Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM IL Agenda Motion/Vote - 8:53 AM Christian County Commission Discussion - Approve Agenda Attendees: Miranda Beadles - Highway Engineer Presiding Commissioner Ray Weter entertained a motion to approve the agenda for today, January 12, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: - Ralph Phillips, Eastern Commissiong, 49 SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph-Phillips, Hosea.Bjlveu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Miranda Beadles - Highway Engineer Presiding Commissioner Ray Weter said we have Certified Court Order 01-12-17-01 for January 2017 #332 Sales Tax, which represents the January 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $378,462.00 Common Road 1 $117,247.53 Common Road 2 $115,014.60 Common Road 1 $17,708.33 Common Road 2 $17,250.00 Common 1 Total $134,955.86 Common 2 Total $132,264.60 ("3 January Term Thursday, January 12, 2017 8:50 AM Amount to Remain in Pool $111,241.54 Eastern Commissioner Ralph Phillips moved to accept Certified Court Order 01-12-17- 01. RESULT: - ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner = SECONDER: < Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Bid Decision - Bid Decision-Roadway Signs and Equipment Attendees: Miranda Beadles - Highway Engineer The Commissioners met with Miranda Beadles, Highway Engineer, for a bid decision on roadway signs and equipment. Presiding Commissioner Ray Weter noted that when Christian County changed to first-class the standards for our road signs changed. Ms. Beadles gave her recommendations, and Presiding Commissioner Ray Weter entertained a motion to approve the recommendations of Ms. Beadles to enter into an agreement with Vulcan Signs, Osburn Associates Inc., and Newman Signs Inc. As providers for signage in the County. RESULT: r ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner i SECONDER: t Hosea Bilyeu, Western Commissionet c.- AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:30 AM Loyd and Connie Todd-Todd Surveying Discussion - Disposition of County Surveys and Files Attendees: Loyd and Connie Todd with Todd Surveying The Commissioners met with presenters Loyd and Connie Todd regarding the disposition of County surveys and files. Mr. And Mrs. Todd had requested this meeting to discuss plat cabinets that were purchased by the County for Mr. Todd's office. Mrs. Todd said that the cabinets contain records that Mr. Todd is required to keep, so she will have to purchase more cabinets to hold said records after the County reclaims the cabinets. Mrs. Todd expressed concern in finding cabinets that match the others in Mr. Todd's office, and asked if they could purchase the cabinets from the County. Presiding Commissioner Ray Weter said that selling County property is addressed in statute, and it's expected that the general public has an opportunity to bid on the equipment also. Presiding Commissioner Ray Weter said that he will investigate what their legal options are, and will get back with Mr. and Mrs. Todd at a later date.' Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff Discussion - Complete Electric Recycling Discussion Attendees: Sheriff Brad Cole, Julia Maples - Executive Assistant, Captain Koch 21Page (003 January Term Thursday, January 12, 2017 8:50 AM The Commissioners met with presenters Sheriff Cole, Executive Assistant Julia Maples, and Captain Koch to discuss Complete Electronics Recycling. Sheriff Cole said this is an agreement for our secure paper shredding services. He said previously they've had Shred-lt performing this service, but Complete Electronics Recycling will perform these services at a lower rate. Sheriff Cole noted that County Counselor John Housley has reviewed the agreement, and asked that the Commission approve this one-page service agreement. Presiding Commissioner Ray Weter said that this agreement will need to be approved by the Auditor. Ms. Maples said that the agreement was sent to the Auditor, but she hasn't received a reply yet. Presiding Commissioner Ray Weter entertained a motion to review and approve the agreement pending the Auditor's approval. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph.Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner r AYES: . Ray Weter, Ralph Phijlips, Hosea Bilyeu Motion/Vote - 10:05 AM Brad Cole-Christian County Sheriff Agreement - IGA-Christian County and Republic Police Department Attendees: Sheriff Brad Cole, Julia Maples - Executive Assistant, Captain Koch The Commissioners met with presenter Sheriff Cole to discuss the Intergovernmental Law Enforcement Services Agreement by and between the Christian County Missouri Sheriff's Department and the Republic Police Department. Sheriff Cole said this agreement is the same agreement that the Christian County Sheriff's Department has with the cities of Nixa and Ozark. The agreement was written by County Counselor John Housley, and it outlines the responsibilities of each entity. Eastern Commissioner Ralph Phillips moved to approve the IGA agreement between Christian County and the City of Republic Police Department. RESULT: ADOPTED IUNANIMOUS] - MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Conin·lissioner L AYES: Ray Water, Ralph Phillips, Hosea Bilyeu + Motion/Vote - 10:10 AM Brad Cole-Christian County Sheriff Discussion - Lexipol Discussion Attendees: Sheriff Brad Cole, Julia Maples - Executive Assistant, Captain Koch The Commission met with presenters Sheriff Cole, Julia Maples, and Captain Koch to discuss an addendum to an agreement with Lexipol. Presenter Sheriff Cole said that this document is an addendum to our current policy, it has corrections in it, and helps his Corrections Department maintain compliance with federal law. Sheriff Cole said this addendum will encompass the jail, costs $6,050.00, and includes software, support, and training. He said that adding this will greatly reduce risk and liability for the County, and 0 if there was a lawsuit Lexipol would help provide counsel at no cost to the County. Presiding Commissioner Ray Weter asked Sheriff Cole if this was a budgeted item. 3[Page (0-3 January Term Thursday, January 12, 2017 8:50 AM Sheriff Cole answered yes, however, it's not on the current budget we're operating off of. Presiding Commissioner Ray Weter noted that Lexipol is a sole-source proprietary provider. Mrs. Maple noted that whenever a state statute changes, Lexipol sends an update to Captain Koch. Captain Koch noted that as well as sending out state statute updates, Lexipol provides daily training bulletins, and helps to educate and inform his department. Presiding Commissioner Ray Weter entertained a motion to approve the County entering into an agreement with Lexipol, which is specific to an updated program. Eastern Commissioner Ralph Phillips moved to approve the agreement pending the Auditor's signature. Captain Koch noted that if the document is signed by January 13, 2017, Lexipol will add the implementation support and training at no cost, which is an $1,800.00 savings to the County. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 1 1 SECONDER: Hosea Bilyeu, Westbrn Commissioner AYES: Ray\Meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Phil Amtower-Emergency Management Discussion - EMA Procurement Attendees: Phil Amtower - Emergency Management, Amelia Wigton - Christian County n Headliner, Captain Koch, Sheriff Brad Cole The Commissioners met with presenter Phil Amtower with Emergency Management to discuss EMA procurement. Mr. Amtower said that the ice storm that occurred in 2007 was a very big event and left debris everywhere. He said the road department was overwhelmed, and if his department follows bid policies and procedures to procure outside debris-removal services it can take up to two weeks. Mr. Amtower said he sent an email to County Counselor John Housley asking if there could be an addendum to the bid policy to state that in an emergency we can waive the section that states we have to procure bids in the newspaper. He also noted that he can get FEMA reimbursement as long as he calls three companies, gets the best price, and puts them to work in the first 72 hours after the emergency. FEMA says that they will honor and pay that because it's emergency work, and it's accepted practice. After 72 hours FEMA will only reimburse if we follow our normal procurement policies. Mr. Amtower said he would like Counselor Housley to provide the language for the bid policy. County Counselor John Housley was contacted by phone during the meeting, and his suggestion was to follow the standard emergency procurement procedures. Counselor Housley also suggested putting out a bid in the middle of the year, as well as adding more language to what our policies already state. III. Adjournment n The meeting was closed at 11:00 AM 11:00 AM 41Page 1 January Term Thursday, january 12, 2017 8:50 AM Statement Presiding Commissioner Ray Weter said seeing no further business we are adjourned. t 20.,tlt>£L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 Ralph Phillips Eastern Commissioner, Ralph Phillips 3 51Page '4. n EG Christian County Commission 100 West Church St; Room 1 0 0 Ozark,MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, January 19, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter AtEdfidde Nam-di e "t '* 0F 7-iritle-% i -,-4- I. ..' 1 2'StatdiEF"K-SHosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Miranda Beadles - Highway Engineer Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 11, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner A¥ES: Ray Weter, Ralph Phillips, Hosea Bilyeu n Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Discussion - Emergency Procurement-Salt Spreader 'f CD January Term Thursday, January 19, 2017 8:50 AM Attendees: Miranda Beadles - Highway Engineer Late Arrival: Clerk Kay Brown The Commissioners met with presenter Miranda Beadles, Christian County Highway Engineer, to discuss an emergency procurement of a salt spreader. Ms. Beadles said that last week at Common Two one of their salt spreaders broke down while prepping. The spreader is ten years old, and the supplier (Bus Andrews Truck Equipment, Inc.) was contacted for a quote to fix the spreader. The quote to fix it was $3,000.00. Ms. Beadles said she requested a quote for a new salt spreader, which is $6,000.00, and is asking the Commission to approve it. Ms. Beadles noted that this purchase falls under emergency procurement because it's winter and it could take up to two months to obtain a new salt spreader if she would have to go through the typical bidding process. She also noted that Bus Andrews Truck Equipment, Inc. is a sole source provider for these locally. Western Commissioner Hosea Bilyeu moved to act upon the emergency clause to obtain a salt spreader. RESULT: ADOPTED [UNANIMOUS] MOVER: H6s@a Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: - Ray Weter, Raldh Phillips, Hosea Bilyeu L n Motion/Vote - 9:20 AM Kay Brown-Christian County Clerk Discussion - Destruction of Records Attendees: Kay Brown - Clerk The Commissioners met with presenter Kay Brown, Christian County Clerk, to discuss destruction of records. Ms. Brown presented the Commissioners with a copy of her destruction list, and spoke about the retention schedule requirements. She noted that PC Net picked up several keyboards and monitors that were broken to recycle, and that the hard drives were removed. Ms. Brown said she gave away old cell phones that were of no use to her department to Freedom's Rest, but could be utilized by clients of Freedom's Rest in an emergency situation. Eastern Commissioner Ralph Phillips moved to approve the 2017 Destruction of Records for the County Clerk's office. Presiding Commissioner Ray Weter stated that we will stand in recess until 1:00 p.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 1:00 PM Reconvene Attendees: Todd Wiesehan - Planning and Development Administrator, Amelia Wigton - n Christian County Headliner, Kay Brown - Christian County Clerk, Lacey Hart - Auditor, Norrna Ryan 21Page January Term Thursday, january 19, 2017 8:50 AM Western Commissioner Hosea Bilyeu declared the Commission back in session after recess, and noted that Presiding Commissioner Ray Weter would join them shortly. Motion/Vote - 1:01 PM Christian County Commission Discussion - Update with Auditor-Including But Not Umited To: 2017 Budget, Closing 2016 Financial Books, Upcoming Report Deadlines Attendees: Todd Wiesehan - Planning and Development Administrator, Amelia Wigton - Christian County Headliner, Kay Brown - Christian County Clerk, Lacey Hart - Auditor, Norma Ryan, Miranda Beadles - Highway Engineer The Commissioners met with Auditor Lacey Hart to discuss the 2017 budget, closing the 2016 financial books, upcoming report deadlines, and other topics. Western Commissioner Hosea Bilyeu asked Ms. Hart to give him an update on Tyler Technologies. Ms. Hart spoke about the upcoming training she and other departments have, and let the Commissioners know that final implementation of the program is scheduled for May 12, 2017. Western Commissioner Hosea Bilyeu asked Ms. Hart when the vendors need to be loaded into the system, and added that there was an offer from the Clerk's office to assist with this. Ms. Hart answered that she doesn't want the same person who prepares accounts payable to load the vendors into the system, and said that it's an internal control issue/segregation of duties. Presiding Commissioner Ray Weter asked Ms. Hart how time-sensitive the creation of the vendor list is. Ms. Hart answered that the vendors need to be entered before they go live on May 12, 2017. Western Commissioner Bilyeu asked Ms. Hart if she's confident that she can get the work done from her office with all of her other plates spinning. Ms. Hart suggested contract labor with an agency such as Penmac. Presiding Commissioner Ray Weter said that he's not sure we would hire contract labor when we have employees that are capable of entering the vendor information into the system. Ms. Hart said that she would like to have a private conversation about her concern with segregation of duties, and that she'd like tp speak to the Commissioners one-on-one. Eastern Commissioner Ralph Phillips asked Ms. Hart to clarify what she means when she says, "one-on-one". Ms. Hart answered that if she's speaking to him about something that is of a sensitive nature she'd rather have that as a one-on-one conversation. She said she could discuss it in a closed meeting, but she wouldn't suggest doing that. Eastern Commissioner Ralph Phillips let Ms. Hart know that he can assure her that he doesn't do side-bars or private conversations, and any communication he has with her will be documented through email or otherwise so that the conversation is not misconstrued. Western Commissioner Hosea Bilyeu then brought up the subject of the 2016 Financial Statement, and said that it is the responsibility of the Commission and the Clerk to produce the report. Ms. Hart said that the report has to be published by March 1st, and will also need to be submitted to the newspaper in a timely manner. Commissioner Bilyeu said to Ms. Hart that he had sent her an email in regards to this issue. Ms. Hart answered, "Yeah, and I asked you to have a conversation with me in person". 31Page (003 january Term Thursday, January 19, 2017 8:50 AM Commissioner Bilyeu said one of the things you said in your response is that I am making incorrect assumptions. Ms. Hart answered that one of the assumptions Commissioner Bilyeu made is that the Clerk is going to have access to the General Ledger and start making journal entries. Ms. Hart said that if she doesn't have that information, which she didn't to complete the December financials, than the Clerk won't have it either. She also mentioned the tax maintenance fund, how she needs a bank reconciliation on that, but she assumes Ted Nichols' office is busy and therefore won't press him for it. Commissioner Bilyeu said that he would feel better if he knew when the books were goingto be closed for December, and that the information needed from Ms. Hart would be delivered to them in a timely manner. He asked Ms. Hart directly when she will get the information they need to them. He said that the County Clerk hasn't done this before, and he'd like to get this information in ample time. Ms. Hart answered that the first year she didthe report she had to spend a lot of time digging for information that she hadn't been provided with. Commissioner Bilyeu asked Ms. Hart if she'd like to do that again. Ms. Hart answered, "Of course not". Commissioner Bilyeu said he'd like to have an answer to his question. He asked, "Will we get the information on time? We've missed other deadlines on things". Ms. Hart said that last year's report can be looked at as a guide, and that the Clerk already has that information. Commissioner Bilyeu asked Ms. Hart how much lead time she needs for it to be done by the February 22nd deadline to submit it to the newspaper. Ms. Hart answered that the Clerk has last year's report she can look at. Commissioner Bilyeu asked Ms. Hart if she could give the Commissioners an idea of when they would receive the information they need from her. Ms. Hart told Commissioner Bilyeu that he will have the information he needs in time to do the report, but if she's still waiting on information she can't provide it. Eastern Commissioner Phillips said for the purpose of this meeting and in the best interest of the tax payers of this county, who has not given you the information you need? Ms. Hart answered that she has all of the information she needs. Commissioner Phillips asked her when she can get the Commission the information they need. Ms. Hart answered that it will be done by the end of January or before. Commissioner Phillips asked Ms. Hart that because this information is needed by other county officials to do their job as required by law, would it be unfair to get it by Monday? Ms. Hart answered that it's unfair to ask that. Commissioner Phillips said to Ms. Hart that he'd like to know specifically when they can get the information they need so the Clerk can have it to perform her job, as she can't do her job without that information. Ms. Hart answered that the Clerk already has quite a bit of information available to her. Presiding Commissioner Ray Weter said to Ms. Hart that she mentioned end-of-year balances, and they've been pressed into putting together an ad-hoc budget. Ms. Hart said when the financial statements are completed we do have year-end balances for 2016. Ms. Brown said that if she's going to do the 2016 Financial Statement, it will not be late, and she has to have the information to the newspaper no later than February 22, 2017. Ms. Brown mentioned that next week is the final certification for the election, and she has the responsibility of the election to work on. Ms. Hart asked Ms. Brown if 0 she needs help on the report. Presiding Commissioner Ray Weter said that he would not turn down an offer for help. Commissioner Phillips said that as a representative of 41Page January Term Thursday, January 19, 2017 8:50 AM the voters he'd like to see Ms. Brown and Ms. Hart come together to get the report done. Ms. Brown said that there are penalties for the Clerk if she doesn't meet her deadlines, unlike other offices, and that as a taxpayer she thinks it's ridiculous to consider hiring an outside company when our Accounts Payable clerk is very capable of entering our vendors. Presiding Commissioner Ray Weter said that it's not unusual for the Accounts Payable clerk to create the vendor list. Ms. Hart said that she wouldn't have her do that, and that she doesn't want the Accounts Payable clerk entering in the vendors. Commissioner Phillips said that he's seen a lack of accountability with one using people's time with smoke screens and distractions, and he'd like to come to a solution. Presiding Commissioner Ray Weter said that we're going to adjourn to the Mercy building for the next meeting, and entertained a motion to enter the update with the Auditor into the record. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner. SECONDER: Ralph Phillips, Eastern Commissioner i ' AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu n Motion/Vote - 2:00 PM Michael Younglove-Paragon Architecture Discussion - Two or More Commissioners Will be Attending the New Building Discussion at the Christian County Resource Building at 1106 W Jackson, Ozark Attendees: Michael Younglove - Paragon Architecture, Joshua Warren - Paragon Architecture, Brad Erwin - Paragon Architecture, Andy Pitts - TreanorHL, Cindy Childress, Prosecutor Amy Fite, Barb Stillings, Richard Teague, Bruce Colony - DeWitt & Associates, Perry Barnes, Jared Roderick, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter said that the Christian County Commission is reconvening in the Planning and Development building to consider updates on the new Judicial Facilities building. The presenterwas Brad Erwin with Paragon Architecture. Mr. Erwin reviewed plan development for each floor of the new building, and said that it is designed to expand if needed in the future. Eastern Commissioner Ralph Phillips asked about expanding the building by constructing another level on top of the levels that are planned to be built, and Mr. Pitts suggested building the expansion when the construction begins instead of waiting until the building is occupied. There was discussion about the project costs, and Presiding Commissioner Ray Weter expressed his concern that interest rates will increase. Eastern Commissioner Ralph Phillips agreed, and expressed his concern with the floor plans in reference to the visitor rooms. Mr. Erwin spoke about schematic design and future design development. Presiding Commissioner Ray Weter asked Mr. Erwin when financing should be pursued. Mr. Erwin answered that in speaking with Ms. Bock there's an element of timing with rates and how much the County wants to pursue from a bonding perspective. He said it's their goal to meet the budget, and at the end of February they'll be in a better place to know. Presiding Commissioner Ray Weter said our property tax levy is the revenue stream for this project, and it's going to stay within the ability of this levy. Commissioner Phillips 51Page 63 january Term Thursday, January 19, 2017 8:50 AM said operating costs are sometimes an afterthought and is something we need to consider as a county overall. III. Adjournment The meeting was closed at 3:20 PM Statement Western Commissioner Hosea Bilyeu said we are adjourned. 1 Ray..ter Presiding Commissioner, Ray Weter r9/ 014.0 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu CO/,i Ralph Phillips Eastern Commissioner, Ralph Phillips 0 61Page Christian County Commission 100 West Church St Room 100 n ozark MO 65721 January Term http://ChristianCountyMO.Iqm2.com - Minutes - Monday, January 23, 2017 9:50 AM The Christian County Courthouse L Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter Attdi,dee Nahle 3 I - - -'„ -.-rri:- 3£.;rTitial - 7-i' -7 337 - 19SW¢dbiT' --1,-mArtiO-e-B.9--. Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Secretary Present 9:50 AM IL Agenda Motion/Vote - 9:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Ray Weter noted the presence of a quorum, and then (-3 entertained a motion to approve the agenda for today, January 23, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu; Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 12, 2017. RESULn ADOPTED [UNANIMOUS] 0 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: ' ' Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff Contract - Department of Defense Contract Attendees: Amelia Wigton - Christian County Headliner, Captain Thomas Koch, Sheriff Brad Cole The Commissioners met with presenters Sheriff Cole and Captain Koch to discuss the Department of Defense contract. Sheriff Cole said that this document is an application update that was previously approved by the Commission about three months ago. He O January Term Monday, January 23, 2017 9:50 AM said the document has to be updated when the names change on it, and the accountability person responsible for inventory will now be Captain Koch. Eastern Commissioner Ralph Phillips moved to approve the amendment to the Missouri Department of Public Safety LESO Program Application. RESULT: i ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - = SECONDER: Hosea Bilyeu, Western Commissioner '· AYES: ™ay Weter, Ralph Phillips, Hosea 'Bilwfu'L $ 5 Motion/Vote - 10:30 AM Josh Warren-Paragon Architecture Discussion - G701 Change Order Discussion Attendees: Josh Warren - Paragon Architecture, Amelia Wigton - Christian County Headliner The Commissioners met with presenter Josh Warren of Paragon Architecture to discuss G701 (Change Order #001). Mr. Warren presented the Commissioners with documents specifying the change order process and history. He also presented them with Document G701-2001 (Change Order #1) which encompasses Change Order requests 1 through 6. He said that the individual Change Orders have been addressed and approved individually, but this document is a collective amount of the requests and compliments the owner/contractor documents. Western Commissioner Hosea Bilyeu said that Change Orders 7 and 8 have been approved as Change Order requests, and asked if they'd still need to be signed. Mr. Warren answered yes. Eastern Commissioner Ralph Phillips asked Mr. Warren about the various change orders and their origins. Presiding Commissioner Ray Weter entertained a motion to approve Change Order 001 pending approval of Auditor Hart. Ms. Wigton asked Mr. Warren when he anticipates the courtroom being completed. Mr. Warren answered by the end of this week, and by March 22, 2017 everything should be completed, excluding carpet installation. RESULT: ADOPTED [UNANIMOUS] , MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Rblph Phillips, Hosea Bilyeu Motion/Vote - 11:30 AM Christian County Soil and Water Conservation District Discussion - Operational Discussion Attendees: Sam Schaumann, Jeremy Wallen, John Stratman, and Tom Calton with the Christian County Soil and Water Conservation District The Commissioners met with representatives of the Christian County Soil & Water Conservation District to discuss operations. Mr. Schaumann reviewed what his department does, and said that historically they've been very fortunate to be supported . by the County with a stipend, and that's what they're here today to discuss. Mr. Schaumann said that No-Till Drills are available to people (to rent) to re-seed fields, 21Page 9 ) January Term Monday, January 23, 2017 9:50 AM pastures, and acreage's that need vegetative cover, especially those that are subject to corrosion. The rental fees are used to maintain the equipment. Mr. Schaumann introduced each member of their team and their job description. Mr. Schaumann indicated that the State's fiscal year begins July 1st, therefore, the bar graphs are created accordingly. Mr. Schaumann noted that 2012 was the busiest for rentals of No- Till Drills due to the drought, but since then they've had moderate years. Mr. Schaumann asked the Commissioners to note the last page of one of the documents presented, which indicates the total cost-share dollars with state and federal entities. He mentioned that most of that money is spent locally and therefore generates tax revenue for the County. Mr. Schaumann said the money they manage is just a return of funds to the landowners and taxpayers. Presiding Commissioner Ray Weter said he'd like to support the people who make a living off of the land, and that's why the Christian County Soil and Water Conservation District's services are so important. Commissioner Weter said he'd like to suggest the Commission think about this and then discuss a decision on it Thursday, January 26, 2017. III. Adjournment The meeting was closed at 12:01 PM 12:01 PM Adjournment Presiding Commissioner Ray Weter said seeing no further business we are adjourned. 201 lt)£6£ Presiding Commissioner, Ray Weter . Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 3[Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Ianuary Term http://ChristianCoung,MO.iqm2.com - Minutes - Tuesday, January 24, 2017 10:50 AM The Christian County Courthouse 1 Convene The meeting was called to order at 10:50 AM by Presiding Commissioner Ray Weter Att&*ddi Na#Rei -' .3-f 1 .7- ' 1' "T..ritle - ,.,T,-*- - - ' . 2 +Flatdtlit-42 431 A'trield- 3 Ray Weter Presiding Commissioner Present 10:50 AM Ralph Phillips Eastern Commissioner Present 10:50 AM Hosea Bilyeu Western Commissioner Present 10:50 AM Krista Cronin Deputy Clerk Present 10:50 AM Ashley Hannah Secretary Present 10:50 AM II. Agenda Motion/Vote - 10:50 AM Christian County Commission Discussion - Approve Agenda 0 Attendees: Phil Amtower - Emergency Management Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 24, 2017 as published. RESULT: .T ADOPTED [UNANIMOUS] MOVER: i Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner : AYES: , t Ray Wdter, Ralph Phillips, Hosea Bilyeu . I Motion/Vote - 10:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Phil Amtower - Emergency Management Presiding Commissioner Ray Weter said we have Certified Court Order Ola4-2017-01 for January 2017 Cart, which represents the January 2017 Term. The Certified Court Order is broken down as follows: Amount Received $122,196.18 Bridge 15% $18,329.42 Common One $36,255.61 Common Two $34,202.71 Billings Special $12,586.21 0 Garrison Special $2,920.49 Ozark Special $12,549.55 January Term Tuesday, January 24 2017 10:50 AM Selmore Special $3,348.18 South Sparta Special $1,356.38 Stoneshire Special $647.63 Total Roads $103,866.76 Total Bridge $18,329.42 Total Disbursed $122,196.18 Presiding Commissioner Ray Weter entertained a motion to approve Certified Court Order 01-24-2017-01. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissiofter * AYES:-1 : :._:R«Weter,-Ralph Phillips, Hosea Bilyed Motion/Vote - 11:00 AM Phil Amtower-Christian County Emergency Management Bid Decision - Bid Renewal-Swift911 Attendees: Phil Amtower - Emergency Management r.3 The Commissioners met with presenter Phil Amtower of Christian County Emergency Management to discuss bid renewal for Swift911. Mr. Amtower said that since we don't have a budget yet he wants to make sure that our mass notification system gets renewed. The system has to be payed for by February 1, 2017. Presiding Commissioner Ray Weter told Mr. Amtower that if the renewal is in his budget request, then it's ok. Mr. Amtower noted that this system was re-bid last year and it has an automatic renewal, so it's re-bid every three years. Presiding Commissioner Ray Weter entertained a motion to authorize the renewal of Swift911 with SwiftReach Networks in the amount of $9,995.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 4 ./ AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 11:04 AM 11:04 AM Adjourn · Presiding Commissioner Ray Weter said seeing no further business we are adjourned. 0 21Page .S 0 January Term Tuesday, January 24, 2017 10:50 AM Rat lt)£L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 3 31Page Christian County Commission 100 West Church St. Room 100 0 Ozark, MO 65721 January Term http:UChristianCountyMO.Iqm2.com - Minutes - Wednesday, January 25, 2017 2:50 PM The Christian County Courthouse L Convene The meeting was called to order at 2:50 PM by Eastern Commissioner Ralph Phillips . _.. t_ . - ' k*me , T- 2 mtle: y:F I --f - 1:tf;statuill 5 AtfiG'dd *ttende6 Nameh' F Ray Weter Presiding Commissioner Present 3:00 PM Ralph Phillips Eastern Commissioner Present 2:50 PM Hosea Bilyeu Western Commissioner Present 2:50 PM Krista Cronin Deputy Clerk Present 2:50 PM Malinda Young Secretary Present 2:50 PM II. Agenda Motion/Vote - 2:50 PM Christian County Commission Discussion - Approve Agenda Eastern Commissioner Ralph Phillips noted the presence of a quorum. Western Commissioner Hosea Bilyeu moved to approve the agenda for today, January 25, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Comihissioner AYES: Ralph Phillips, Hosea Bilyeu ' ABSENT: i Ray Weter Motion/Vote - 2:55 PM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Leo Snelling There are no minutes or financials to discuss. Motion/Vote - 3:04 PM Christian County Commission Personnel - Closed Session-Personnel-Statute 610.021.3 Attendees: Leo Snelling Per statute 610.021.3 Presiding Commissioner Ray Weter entertained a motion to go into closed session regarding a personnel discussion. 0 - January Term Wednesday, January 25, 2017 2So PM III. Adjournment The meeting was closed at 4:20 PM 4:20 PM Adjourn Presiding Commissioner Ray Weter said we are now in regular session, and seeing no further business we are adjourned. €01 1.0:i::L Presiding Commissioner, Ray Weter -fl Hosea Bilyeu n Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 21Page .V. Christian County Commission 100West ehurch St, Room 100 '0 Ozark MO 65721 Ianuary Term http://ChristianCount,MO.iqm2.com - Minutes - Thursday, January 26, 2017 8:50 AM The Christian County Courthouse L Convene. The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Att@iaae Nimd.'-KE ¥'211 r. -'-'12:-- . Titid.- -7 -- 9-- - 1 i. --5td£J ?--'.Afti*jadif f Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Miranda Beadles - Highway Engineer Presiding Commissioner Ray Weter noted the presence of a quorum, and then noted that Ms. Beadles informed the Commission that the 11:00 a.m. agenda item (Riverside Bridge Discussion) is no longer necessary. Presiding Commissioner Ray Weter entertained a motion to approve the amended agenda. RESULT: r f ADOPTED [UNANIMOUSI + 1 MOVER: Ralph JPhillips, Eastern Commissioner SECONDER:' Hosea Bilyeu, Western c6mmissioner . AYES: „ 1 Rai,Weter, Ralph Phillips, Hosea Bilyeu 2 Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Jeremy Wallen, Alan Berry, Andy Arndt There are no financials or minutes to approve. Motion/Vote - 9:00 AM Christian County Soil and Water Conservation District Discussion - Appropriation Decision Attendees: Jeremy Wallen, Alan Berry, Andy Arndt The Commissioners met to discuss an appropriation decision in regards to the Christian County Soil and Water Conservation District. Presiding Commissioner Ray Weter said 0 that the funds appropriated would come out of the General Revenue fund, which has a lot of stress on it currently. Mr. Arndt said that he rents the Soil and Water Conservation District's No-Till Drills, and they're helpful because it's a piece of specialty 6) January Term Thursday, January 26, 2017 8:50 AM equipment that is expensive to purchase. Mr. Berry agreed with Mr. Arndt's comments, and added that the No-Till Drills add a layer of vital protection by protecting the resources they have and keeping the ground intact. Western Commissioner Hosea Bilyeu said that he would like to see the level of appropriation reach towards the $10,000.00 level that it used to be at, and this year he'd like to present something above the $7,500.00 that was appropriated last year. There was discussion, and Presiding Commissioner Ray Weter entertained a motion to appropriate $8,000.00 of the budget to be distributed to the Christian County Soil and Water Conservation District. RESULT: ADOPTED [UNANIMOUS] i 4 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commission¥r AYES: ./- Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:36 AM Christian County Commission Bid Decision - Bid Renewal-PC Net Veeam Support Attendees: Shawn Oliver (via phone call) Late Arrival: Clerk Kay Brown, Andy Arndt, Treasurer Karen Matthews, Executive Assistant Julia Maples, Captain Koch r-3 The Commissioners met to discuss an operating agreement renewal through PC Net for Veeam Support. Mr. Oliver said this is the software license that backs up the County's data to the Springfield Underground. Mr. Oliver said there isn't currently a contract, they're asking the County to renew this year, and noted that this software is an industry standard that provides backup verification and reporting. Presiding Commissioner Ray Weter entertained a motion to approve the software renewal between Christian County and PC Net, exercising a three-year option at the total cost of $1,539.00, which saves us $57.00 a year over an annual renewal. RESULT: ADOPTED [UNANIMOUS] MOVER: -- Ralph Phillips, Eastern Commissioner i SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Kay Brown-Christian County Clerk Discussion - Discussion-Vendor Input for Tyler Technology Attendees: Clerk Kay Brown, Andy Arndt, Treasurer Karen Matthews, Executive Assistant Julia Maples, Captain Koch, Auditor Lacey Hart, Amelia Wigton, Nicole Roberts Late Arrival: Doug Martens The Commissioners met with presenter Kay Brown to discuss vendor input for Tyler Technology. Ms. Brown presented the Commission with an email communication between herself and Auditor Andy Marmouget. Ms. Brown said to the Commission that since we don't currently have a Purchasing Agent at this time she'd like to know their position on entering the vendors. The Accounts Payable are done in her office, and 21Page rD January Term Thursday, January 26,2017 8:50 AM she'd like to get the vendors populated before we go live with running the Tyler Technologies system on April 17, 2017. Ms. Brown noted that populating the vendor list is time sensitive, and it has to be done manually. Western Commissioner Hosea Bilyeu asked Ms. Brown how long it would take to enter in the vendor information. Ms. Brown answered that it will take a considerable amount of time, with more than one person entering the information. She said it could take at least 40 hours. Western Commissioner Bilyeu asked Ms. Brown that if the Commission decided to fill the position of a Purchasing Agent in the next thirty days, would it be a problem if that employee enter the vendors. Ms. Brown answered that it would be wonderful, but she doesn't want the taskto be left until the week before it's due. She said thatifthe Commission wants to go forward with a Purchasing Agent she'll be happy with that. Eastern Commissioner Phillips asked Ms. Brown when they'll need to get started on entering the vendors. Ms. Brown answered by the first of February. Western Commissioner Bilyeu asked Ms. Brown if she would agree that March 1st would be a good date for a Purchasing Agent to enter the vendors if they were primed and ready to go. Ms. Brown answered that if it was the Purchasing Agent's main goal, and Ms. Ryan would be happy to work with anyone if the Commissioners decided to go that route. Western Commissioner Bilyeu said that they are committed to working with all of their offices to make sure that they process things in a timely manner. Presiding Commissioner Ray Weter asked Ms. Brown who would be working on entering the vendors from her office CD if that route was explored. Ms. Brown answered that Ms. Cronin, Ms. Ryan, and Ms. Brumfield would all have passwords, since Ms. Cronin and Ms. Brumfield work with Payroll. Ms. Maples noted that there are different levels of financial activity involved in this new system, and she thinks it's important that all of the people who have a stake in this have the ability to go in and do what they need to do. She said there are all levels of access, and passwords can be created for different levels, otherwise the software is useless to those who can't use it. Ms. Maples said that if she's going to enter a requisition she doesn't want the system administrator or anyone else to be able to change that. Eastern Commissioner Ralph Phillips agreed with Ms. Maples' statements. Ms. Matthews said that we have had two elected officials that have stolen money and we have to limit access to certain things to ensure that these things don't happen. She said that if the Commission hires a Purchasing Agent it will set us back further because they'll be bringing someone new into the system. Ms. Matthews said that it's very difficult when you come down to the Commission and there can't be decisions made, and if the Commission considers bringing in a Purchasing Agent we'11 have to go back to the drawing board. She said segregation of duties is important, and you shouldn't allow one person to do everything. Ms. Matthews said that the Auditor has a lot of power if you read their statutes, and they can demand to see your books in any office. Presiding Commissioner Weter asked Ms. Matthews what it would take to employ a Purchasing Agent. Ms. Matthews answered a computer and training. Eastern Commissioner Phillips said that would be true for any new employee. Ms. Matthews said that the Purchasing Agent would just be listening to what the Accounts Payable clerk says, and n that you have to have checks and balances on these things. Western Commissioner Bilyeu asked what it would cost for Tyler Technologies to migrate the vendors. Ms. Hart answered that at the time it was tens of thousands of dollars to do so, and that it's 31Page ('-3 january Term Thursday, January 26,2017 8:50 AM much cheaper to have someone from Penmac entering the data entry with a project manager supervising them. Western Commissioner Bilyeu asked Ms. Hart what the difference would be in training a new hire (Purchasing Agent) vs. an employee from Penmac. Ms. Hart said what comes to mind is the former Sheriff. She said one of the classic things you segregate duties on is Accounts Payable, and that there's been a lot of internal control issues with our Accounts Payable process. Western Commissioner Hosea Bilyeu said that he'd like to make a decision on this matter next week because by then the Commission may have some answers regarding any new hire, which will allow them to make a more informed decision. Western Commissioner Bilyeu said that when it comes to segregation of duties as it relates to the commission, they have a document in front of them stating that it's their decision who enters the vendors. Western Commissioner Hosea Bilyeu moved that the Commission defer the final decision on this issue until an appropriate time next week when it can be placed on the agenda. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner ' SECONDER: Ralph Phillips, Eastern c6mmissioner AYES: -Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:45 AM Josh Warren-Paragon Architecture r.) Change Order - Change Order Request #9 Attendees: Amelia Wigton, Nicole Roberts, Josh Warren The Commissioners met with presenter Josh Warren of Paragon Architecture to discuss Change Order #9. Mr. Warren said this change order is a mix of owner and construction-driven changes, and there was discussion and price breakdown on each item. Western Commissioner Hosea Bilyeu said that as we move forward on other projects he's assuming Mr. Warren will work towards minimizing change orders. Mr. Warren said that they're having bi-weekly meetings and require sign-offs at the end of each phase of design with the end-users in order to minimize change orders in the future. Presiding Commissioner Ray Weter noted that he'd asked Mr. Warren for a compilation of all of the unanticipated dollars they've spent on the courtroom. Mr. Warren confirmed that he will submit a breakdown for each individual department. Presiding Commissioner Weter said that this remodeling project has doubled, and it's affecting his thinking about the next phase. Presiding Commissioner Ray Weter entertained a motion to approve Change Order request #9 pending review and approval by the Christian County Auditor. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner L AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - Miranda Beadles-Highway Engineer Discussion - Riverside Bridge Discussion 41Page January Term Thursday, January 26,2017 8:50 AM This item has been struck from the agenda. III. Adjournment The meeting was closed at 11:17 AM 11:17 AM Adjourn Presiding Commissioner Ray Weter said seeing no further business we are adjourned. t *1 lt)i:hA, Presiding Commissioner, Ray Weter n i Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page Christian County Commission 100West Church St Room 100 Ozark MO 65721 January Term http://ChristianCount,MO.iqm2.com OF C.US/ - Minutes - Monday, January 30, 2017 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attkilded.Ndrne- 1 -: , . 4 2 Title f . , I·status.-7 , 9.Atrieed . Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:53 AM Christian County Commission Discussion - Approve Agenda Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 30, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ho#ea Bilyeu, Western Commissioner SECONDER:;Ralph Phillips, Eastern Commissioner 4 AYES: .Ray Wefer; Ralph Phillips, Hosea'Bilyeu· s Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the January 25, 2017 closed session minutes (per Statute 610.021.3) for the Christian County Commission. RESULT: ADOPTED [UNANIMOUS] MOVER: ·'Hosea Bilyeu, Western Commissioner 41 SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu i 0 Motion/Vote - 8:56 AM Approve Minutes ·f .S '03 January Term Monday, january 30, 2017 8:55 AM Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 19, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: , Ralph Phillips, Eastern Commissiner ' SECONDER: Hosea Bilyeu; Western Commissioner 1 AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 23, 2017 as published. ..41- -- RESULT: ADOPTED [UNANIMOUS] 5 - MOVER: , .,6 Hosea Bilyeu, Western Commissioner L- 2 2 SECONDER:"' r Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 24, 2017 as published. RESULT: ADOPTED [UNANIMOUS] --*.' 1 MOVER: Ralph Phillips, Eastern Commissioner r - SECONDER: Hosea Bilyeu, Western Commissioner 4 : AYES: gay Weter, Ralph Phillips, Hosea Bilyeu . Motion/Vote - 9:00 AM Christian County Commission Budget Discussion and Decisions - 2017 Budget Hearing 9:OOAM - 12:15PM Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner, Judge Laura Johnson, Cindy Childress Late Arrival: Auditor Lacey Hart, Sherri Weter, Public Administrator Ken Davis, Recorder Kelly Hall Presenter Ted Nichols, Christian County Collector, met with the Christian County Commission to discuss his proposed budget for 2017. Postage allocation was discussed, and Eastern Commissioner Ralph Phillips asked Mr. Nichols how he would disperse a 3% 21Page F-) January Term Monday, january 30, 2017 8:55 AM salary increase to his employees if it were approved. Mr. Nichols answered that he would distribute the salary increase evenly amongst his employees, and mentioned that he had just turned over $10,000.00 to the General Revenue fund to help with salary increases. Presiding Commissioner Ray Weter entertained a motion to approve the Collector's portion of the General Revenue fund in the amount of $260,230.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:10 AM Collector's Tax Maintenance Fund Attendees: Prosecutor Amy Fite, Collector Ted Nichols, Amelia Wigton - Christian County Headliner, Judge Laura Johnson, Cindy Childress, Auditor Lacey Hart, Sherri Weter, Public Administrator Ken Davis, Recorder Kelly Hall Presiding Commissioner Ray Weter entertained a motion to approve the budget for the Collector's Tax Maintenance Fund in the amount of $101,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Recorder's General Revenue Fund Attendees: Sherri Weter, Recorder Kelly Hall, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Ken Davis, Amy Fite Presenter Kelly Hall, Christian County Recorder, met with the Christian County Commission to discuss her proposed budget for 2017. Ms. Hall noted that other than a 3% salary increase requested for her employees, her budget has stayed consistent. Eastern Commissioner Phillips asked Ms. Hall how she would distribute her salary increase if approved. Ms. Hall answered that it would be distributed evenly amongst her employees. Presiding Commissioner Ray Weter entertained a motion to approve the Recorder's General Revenue Fund in the amount of $217,589.25. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner , AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:18 AM (D Recorder's Family Violence Fund 31Page January Term Monday, Janualy 30, 2017 8:55 AM Attendees: Sherri Weter, Recorder Kelly Hall, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Ken Davis, Amy Fite Presiding Commissioner Ray Weter entertained a motion to approve the Recorder's budget request for the Family Violence Fund in the amount of $3,000.00. RESULT: F ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Wdter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:19 AM Recorder's Record Technology Fund Attendees: Sherri Weter, Recorder Kelly Hall, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Ken Davis, Amy Fite There was discussion on the possibility of new workstations, and then Presiding Commissioner Ray Weter entertained a motion to approve the Recorder's budget request for the Record Technology Fund in the amount of $70,000.00. RESULT: .i ADOPTED [UNANIMOUS] MOVER: i. Ralph Phillips, Edstem Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:25 AM Recorder's Record Retention Fund Attendees: Sherri Weter, Recorder Kelly Hall, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Ken Davis, Amy Fite Presiding Commissioner Ray Weter entertained a motion to approve the Recorder's Record Retention Fund in the amount of $66,000.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Assessment Fund Attendees: Sherri Weter, Donald Stewart, Ken Davis, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Amy Fite, Danny Gray Late Arrival: Lacey Hart Presenter Danny Gray, Christian County Assessor, met with the Christian County Commission to discuss his proposed budget for 2017. Mr. Gray presented the Commissioners with a Budget Approval document from the State Tax Commission for 41Page a (3 january Term Monday, January 30, 2017 8:55 AM them to sign, and then mentioned that he hasn'tyet received his December financials yet. Presiding Commissioner Weter asked Ms. Hart if she would be able to provide the December financials today. Ms. Hart answered that she completed them Friday evening. Eastern Commissioner Phillips asked Ms. Hart to present the Sheriff's department with the December financials so they could prepare for their meeting at 2:45 p.m. Western Commissioner Bilyeu asked Ms. Hart to fax the December financials over to the Sheriffs department. Ms. Hart replied that they could make copies of the financials. Eastern Commissioner Phillips asked Mr. Gray how his salary increase would be dispersed if it were approved. Mr. Gray said that with the exception of three new employees hired around 90 days ago, the salary increase would be dispersed evenly amongst his employees. Mr. Gray also noted that the State of Missouri reimbursement was processed late, and so there will be $29,000.00-$32,000.00 in additional funds on that line item that isn't reflected in the budget. Presiding Commissioner Ray Weter entertained a motion to approve the amended Assessment Fund budget in the amount of $806,143.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner i SECONDER: ' Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips;f Hosea Bilyeu 0 Motion/Vote - 9:45 AM Public Administrator Attendees: Sherri Weter, Donald Stewart, Ken Davis, Amelia Wigton, Cindy Childress, Judge Laura Johnson, Amy Fite, Lacey Hart Presenter Ken Davis, Christian County Public Administrator, met with the Christian County Commission to discuss his proposed budget for 2017. Presiding Commissioner Weter noted that Mr. Davis' bond is a four-year bond, so that accounts for the $14,000.00 difference over 2016. Eastern Commissioner Phillips moved to approve the Public Administrator's 2017 budget. Presiding Commissioner Weter said that he submits that they approve the amended budget for the Christian County Public Administrator in the amount of $149,786.57. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Presiding Commissioner . SECONDER: Ralph Phiilips, Eastern Commissioner ' AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:08 AM Coroner-Salary-Other Attendees: Sherri Weter, Cindy Childress, Judge Johnson, Amelia Wigton, Amy Fite, Lacey Hart, Donald Stewart, Amanda Armitage 63 Presenter Amanda Armitage, Christian County Coroner, met with the Christian County Commission to discuss her proposed budget for 2017. There was discussion about Ms. 51Page january Term Monday, Janualy 30,2017 8:55 AM Armitage's part-time employee's salary, and Presiding Commissioner Weter asked Ms. Armitage why she has requested $33,987.00 for Inquest & Autopsy expenses, when last year the expenses were $10,075.20. Ms. Armitage answered that she's had to work eight overdoses this year, and if there was a mass fatality her department could spend close to that amount. Western Commissioner Bilyeu asked Ms. Armitage if next year she could provide a five to ten year accounting average so that they may budget closer to that average. Presiding Commissioner Weter entertained a motion to add $2,000.00 to the Coroner Salary-Other line item. -RESULT: _ j it, ADOPTED [UNANIMOUS] 7 - .' 3,6 MOVER: 4 Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillik Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu £ 7 Motion/Vote - 10:20 AM Christian County Coroner Attendees: Sherri Weter, Cindy Childress, Judge Johnson, Amelia Wigton, Amy Fite, Lacey Hart, Donald Stewart, Amanda Armitage Presiding Commissioner Ray Weter entertained a motion to approve the amended budget for the Christian County Coroner for 2017 in the amount of $103,506.00. ('-3 RESULT: ADOPTED [UNANIMOUS] MOVER:L Ralph Phillips>Eastern Coinmissioner SECONDER: Hokea Bilyeu, Western Commissioner AYES: · Ray Weter, Ralph Phil!ips, Hosea Bilyeu - Motion/Vote - 10:27 AM Emergency Management Attendees: Phil Amtower, Amy Fite, Sherri Weter, Amelia Wigton Late Arrival: Lacey Hart Presenter Phil Amtower, Director of Christian County Emergency Management, met with the Christian County Commission to discuss his proposed budget for 2017. There was discussion about the additional expense in having a new employee, and Presiding Commissioner Weter asked Mr. Amtower to explain the Small Equipment line item. Mr. Amtower explained that he didn't have a small equipment budget before last year, but he added it because he'd like to be able to track equipment under the $1,000.00 threshold. Western Commissioner Bilyeu asked Mr. Amtower if next year he could provide a breakdown of the reimbursements he gets from the federal government, and then moved to approve the budget presented to the Commissioners by Emergency Management in the amount of $200,236.00. 61Page (') January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:35 AM Local Emergency Planning Committee Fund Attendees: Phil Amtower, Amy Fite, Sherri Weter, Amelia Wigton, Lacey Hart Mr. Amtower noted that the State of Missouri will award grants between $2,900.00 and $4,000.00 per year, and the line item and average was added. Western Commissioner Bilyeu moved to adopt the amended Local Emergency Planning Committee Fund in the amount of $5,250.00. RESULT: ADOPTED [UNANIMOUS] r.- A MOVER: Hosea Bilyeu, Western Commissioner i SECONDER: Ralph Phillips, Eastern Commissioner « AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu E Motion/Vote - 10:45 AM Building Inspections Fund Amendment r.) Attendees: Amy Fite, Sherri Weter, Amelia Wigton, Lacey Hart Late Attendee: Todd Wiesehan Presiding Commissioner Ray Weter said the Building Inspections Fund includes a 3% salary increase, and they're going to need to order a new truck for an individual in another department, and the old truck being replaced will be assigned to the building department. Eastern Commissioner Phillips moved to approve the amended budget with a $7,500.00 change in the equipment line item based on a combined average for equipment and the approved budget for the Building Inspections fund in the amount of $159,944.00. -RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter,'Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:50 AM Building Inspections Fund Attendees: Amy Fite, Sherri Weter, Amelia Wigton, Lacey Hart, Todd Wiesehan Presiding Commissioner Ray Weter entertained a motion to approve the Building Inspections Fund as amended in the amount of $159,944.00. n 71Page ('0) January Term Monday, January 30.2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner l. AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:52 AM Univeristy Extension Amendment Attendees: Todd Wiesehan, Amelia Wigton, Jim Spencer, Sherri Weter, Lacey Hart, Amy Fite Late Arrival: Bob Rubino, Karen Matthews Presenter Jim Spencer, Christian County Program Director for the MU Extension, met with the Christian County Commission to discuss his proposed budget for 2017. There was discussion that his department hadn't been running on full staff previously, and now it is, so the expenditures for salary and mileage have increased. Mr. Spencer noted that the VITA program will not be happening in Christian County, so that will reduce the Office Expense line by $500.00. Presiding Commissioner Ray Weter entertained a motion to approve the amendment of reducing the Office Expense line to $21,208.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 4 SECONDER: r Hosea Bilyeu, Western Commissioner- AYES: Ray Weter, Ralph Phillip, Hosea Bilyeu _ 3--t Motion/Vote - 10:58 AM University Extension Attendees: Todd Wiesehan, Amelia Wigton, Jim Spencer, Sherri Weter, Lacey Hart, Amy Fite, Bob Rubino, Karen Matthews Presiding Commissioner Ray Weter entertained a motion to approve the 2017 budget for the University Extension Office as amended in the amount of $95,930.00. RESULT: ADOPTED [UNANIMOUS] MOVER: i Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Treasurer Amendment Attendees: Bob Rubino, Karen Matthews, Amy Fite, Amelia Wigton, Lacey Hart, Sherri Weter Presenter Karen Matthews, Christian County Treasurer, met with the Christian County Commission to discuss her proposed budget for 2017. Ms. Matthews noted that she thinks she may need to raise her postage to $3000.00, and she'd like to move Repair & Maintenance to $750.00. Ms. Matthews quoted full-time employees' salaries from 81Page 0 January Term Monday, January 30, 2017 8:55 AM Greene, Stone, and Taney counties, and asked for a comparable salary for her chief deputy. Presiding Commissioner Weter asked Ms. Matthews if her chief deputy works full-time. Ms. Matthews answered no, and recommended her chief deputy's salary be raised to $29,000.00. Presiding Commissioner Weter said that even with a salary increase for her chief deputy, Ms. Matthew's department will still be at or under budget, so he sees no problem with the increase. Western Commissioner Bilyeu moved that the Commission move Ms. Campbell's salary to $14.00 per hour. Eastern Commissioner Phillips said that would be over a 10% increase for one individual. Western Commissioner Bilyeu said that under Ms. Beadles they are in the process of moving two or three individuals to where their salary is more comparable to Stone and Taney counties. Eastern Commissioner Phillips said that he doesn't think that any of our salaries are comparable to our surrounding counties, and he'd like to see the entire county brought up to industry standards. Western Commissioner Bilyeu moved to amend the Treasurer's budget to include changes to salary, postage, and repairs & maintenance in the total amount of $120,867.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter;:Ralph Phillips, Hosea Bilyeu 0 , Motion/Vote - 11:15 AM Treasurer Attendees: Bob Rubino, Karen Matthews, Amy Fite, Amelia Wigton, Lacey Hart, Sherri Weter Presiding Commissioner Ray Weter entertained a motion to approve the Christian County Treasurer's budget for 2017 as amended in the amount of $120,867.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Wesfern *mmissioner SECONDER: Ralph Phillips, Eastern Commissioner_ AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:18 AM Cart Fund Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino Late Arrival: Lacey Hart, Barb Stillings Presenter Miranda Beadles, Christian County Highway Department Engineer, met with the Christian County Commission to discuss her proposed budget for 2017. Presiding Commissioner Ray Weter entertained a motion to approve the 2017 Christian County Cart Fund budget in the amount of $1,555,000.00. D 91Page Jl /0•\January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Hosea Bilyeu, Western Commissioner i D SECONDER: Ralph Phillips, Eastern Commissioner AYES: _ Ray Weter, Ralph Phillips,"Hosea Bilyeu Motion/Vote - 11:21 AM Road Sales Tax Fund Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Presiding Commissioner Weter entertained a motion to approve the 2017 budget for the Christian County Road Sales Tax Fund in the amount of $3,798,350.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: RayWeter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:25 AM Common One Amendment Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, rl) Bob Rubino, Lacey Hart, Barb Stillings Ms. Beadles noted that Common One gets additional funding that Common Two doesn't get, such as the National Forest Revenue and Property Tax, and said that she's expecting 75% reimbursement from a $205,000.00 project that is still outstanding. Ms. Beadles said that the insurance that was estimated is about $7,000.00 too high since she didn't know what the rate was going to be, and she mentioned that the air conditioning/furnace will have to be replaced in both the Common One and Common Two buildings. Presiding Commissioner Ray Weter entertained a motion to approve the proposed amendments to the Common Road One Fund budget for 2017 in the amount of $2,029,884.73. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Edstern Commissioner aa- SECONDER: Hosea Bilyeu, Western Commissioner 7 AYES: .Ray-Weter,;Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:29 AM Common One Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Presiding Commissioner Ray Weter entertained a motion to approve the Common Road One Fund as amended in the amount of $2,029,884.73. 10[Page 0'-- January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Easte-rn Commissioner i SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:33 AM Common Two Amendment Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Ms. Beadles said for Common Two they managed to purchase two dump trucks last year, and the salt barn is up and paid for, and noted that snow removal has been low. The Common Road Two Fund was amended due to the 2015 Actual being presented during the budget meeting. Western Commissioner Bilyeu moved to accept the amendments to the Common Road Two Fund for 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 11:35 AM Common Two Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Presiding Commissioner Weter entertained a motion to approve the Common Road Two Fund budget for 2017 as amended in the amount of $1,856,390.69. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissioner AYES: : Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:37 AM Bridge Fund Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Ms. Beadles said that she's been putting $50,000.00 towards bridge improvements that she knows they'll have to make in the future. Presiding Commissioner Ray Weter entertained a motion to approve the Christian County Bridge Fund for 2017 in the amount of $510,000.00. 0 11IPage lanuary Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph.Phillips, Hosea Bilyeu Motion/Vote - 11:39 AM Planning and Development Amendment Attendees: Bob Rubino, Sherri Weter, Barb Stillings, Lacey Hart, Amelia Wigton, Amy Fite, Todd Wiesehan, Judge Laura Johnson Mr. Wiesehan said that he took note earlier with the Building Inspections budget that the Commission had mentioned moving a truck from his department to somewhere else, and although he thinks it's a good idea, it might keep his department short on their ability to purchase a replacement because they were counting on trade-in value. Presiding Commissioner Ray Weter asked Mr. Wiesehan what he thought that might cost. Mr. Wiesehan answered that $22,000.00 would get them really close to where they need to be. Presiding Commissioner Weter entertained a motion to amend the Planning and Development budget to include a line item (Vehicle Purchase) for $22,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 5 SECONDER: Hosea Bilyeu, Western Cdmmissioner AYES: Ray Weter; Ralph_Phillips; Hosea Bilyeu Motion/Vote - 11:45 AM Planning and Development Amendment Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, Bob Rubino, Lacey Hart, Barb Stillings Ms. Hart said to Mr. Wiesehan that she believes he should have more cushion in his Postage line item. Mr. Wiesehan said that he now has a small postage meter in his office because it's been very inconvenient to have to come to the courthouse to run mail. Presiding Commissioner Ray Weter entertained a motion to amend Planning and Development budget for 2017 to reflect an increase in postage to $2,500.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Cornmissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Rdlph Phillips, Hosea Bilyeu- Motion/Vote - 11:50 AM Planning and Development Attendees: Miranda Beadles, Todd Wiesehan, Sherri Weter, Amy Fite, Amelia Wigton, r-3 Bob Rubino, Lacey Hart, Barb Stillings 12IPage () January Term Monday, January 30, 2017 8:55 AM Presiding Commissioner Ray Weter entertained a motion to approve the Christian County Planning and Development 2017 budget as amended in the amount of $307,285.00. RESULT: - ADOPTED [UNANIMOUS] '"41 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu,·Western Commissioner e AYES: Ray Weteri Ralph Phillips, Hosea Bilyeu - Motion/Vote - 11:51 AM Consolidated and 38th Circuit Court Attendees: Barb Stillings, Sherri Weter, Lacey Hart, Judge Laura Johnson, Amy Fite, Bob Rubino, Amelia Wigton Presiding Commissioner Ray Weter entertained a motion to accept the Court's proposed budget to include Consolidated and the 38th Circuit Court in the amounts of $134,960.00 and $83,300.00, respectively. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner -t SECONDER: Ralph Phillips, Eastern Commissioner - n AYES: Ray Weter, Ralph Phillips,-Hosea Bilyeu J'*r- 4 Motion/Vote - 12:29 PM Drug Court, Consolidated Court Interest, Law Ubrary, LERF Attendees: Barb Stillings, Sherri Weter, Lacey Hart, Judge Laura Johnson, Amy Fite, Bob Rubino, Amelia Wigton Presiding Commissioner Ray Weter entertained a motion to accept the recommendations for the Drug Court Program Fund, the Consolidated Court Interest Fund, the Law Library Fund, and the Law Enforcement Restitution Fund, in the amounts of $15,000.00, $5,000.00, $25,000.00, and $11,702.67, respectively. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner - AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 12:32 PM Recess Attendees: Barb Stillings, Sherri Weter, lacey Hart, Judge Laura Johnson, Amy Fite, Bob Rubino, Amelia Wigton Presiding Commissioner Weter entertained a motion to recess until 1:45 p.m. for lunch. 0 13IPage r-3 January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] 4 -4+ 1 MOVER: Hosea Bilyeu, Western Com-missioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - Christian County Commission Discussion - Break for Lunch 12:15PM - 1:30PM Motion/Vote - 1:45 PM Christian County Commission Budget Discussion and Decisions - 2017 Budget Hearing 1:30 PM - 3:45PM Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite Late Arrival: Lacey Hart Presiding Commissioner Weter entertained a motion to come out of recess and resume regular session for Monday, January 30, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray Weter, Ralph !Phillips, Hosea Bilyeu Motion/Vote - 2:00 PM County Commission Amendment Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart Presiding Commissioner Weter said that the addition of a Purchasing Agent has been in the budget for over a year, but it's never been filled and the Commission intends to fill it this year. There are also proposals for two Information Technology Specialists. Presiding Commissioner Weter noted that he's had requests from office holders to procure in-house I.T. specialists, but said since Christian County is currently under contract with PC Net, they would only need to possibly secure one I.T. specialist this year. Western Commissioner Bilyeu said that he's in full agreement with that, and it would be good to leave the salary line there in case they want to hire an I.T. specialist at a later date. Presiding Commissioner Weter entertained a motion to amend the County Commission's budget by reducing the amount allocated for Studies for County Improvement to $40,000.00 to allow available funds to engage a HR Specialist. RESULT: ADOPTED [UNANIMOUS] MOVER: Hohea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,.Eastem Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu n Motion/Vote - 2:01 PM 14IPage (00-) January Term Monday, January 30, 2017 8:55 AM . County Commission Amendment Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to remove from the Christian County Commission's salary payroll worksheet the I.T. specialist H. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner -· SECONDER: Hosea Bilyeu, Western Commissioner n AYES: Ray Weter, Ralph Phillips, Hosea.Bilyeu Motion/Vote - 2:02 PM County Commission Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the County Commission's office budget as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 2:02 PM County Clerk Amendment Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown Late Arrival: Julia Mapies Presenter Kay Brown, Christian County Clerk, met with the Christian County Commission to discuss her proposed budget for 2017. Ms. Brown presented the Commissioners with salary comparisons from surrounding counties. Eastern Commissioner Phillips moved to approve amendments to the County Clerk's General Revenue Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 2:43 PM County Clerk General Revenue Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, 0 Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples 15IPage January Term Monday, January 30,2017 8:55 AM Presiding Commissioner Weter entertained a motion to approve the County Clerk's General Revenue Fund for 2017 as amended in the amount of $216,175.00. ; RESULT: ADOPTEb [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,.Ralph Phillips, Hosea Bilyeu Motion/Vote - 2:47 PM Elections Amendment Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples Presiding Commissioner Ray Weter entertained a motion to approve the amendments to the Christian County Clerk's Election budget for 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner + SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 2:49 PM Elections Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples Presiding Commissioner Weter entertained a motion to approye the Christian County Clerk's 2017 Election budget as amended in the amount of $114,627.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea-Bilyeu Motion/Vote - 2:53 PM HAVA Grant Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples Western Commissioner Bilyeu moved to approve the Christian County Clerk's HAVA Grant Fund in the amount of $21,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph.Phillips, Eastern Commissioner , AYES: , Ray'Weter, Ralph Phillips, Hosea Bilyeu 16IPage 0 January Term Monday, January 30, 2017 8:55 AM Motion/Vote - 2:56 PM Election 5% Fund Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples Eastern Commissioner Phillips moved to approve the Christian County Clerk's Election 5% Fund in the amount of $13,000.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:02 PM County Elections Fund Attendees: Donald Stewart, Amelia Wigton - Christian County Headliner, Sherri Weter, Prosecutor Amy Fite, Lacey Hart, Kay Brown, Julia Maples Western Commissioner Bilyeu moved to approve the Christian County Clerk's County Elections Fund in the amount of $160,000.00. RESULT: ADOPTED IUNANIMOUS] 0 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 4 AYES: *ay Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 3:04 PM Prosecuting Attorney Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole Late Attendees: Lacey Hart, John Housley Presenter Amy Fite, Christian County Prosecutor, met with the Christian County Commission to discuss her proposed budget for 2017. Presiding Commissioner Ray Weter noted that Ms. Fite covered her budget thoroughly in the budget hearings held several weeks ago, and then entertained a motion to approve the Prosecutor's recommended amendments to her proposed 2017 budget. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:11 PM 0 Prosecuting Attorney 17IPage 0 January Term Monday, ]anuary 30, 2017 , 8:55 AM Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the Prosecutor's 2017 budget as amended in the amount of $731,317.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:14 PM Administrative Handling Cost Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Western Commissioner Bilyeu moved to accept the amendments to the Administrative Handling Cost Fund. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:15 PM Administrative Handling Cost Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the 2017 budget for Administrative Handling Costs as amended in the amount of $80,400.00. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea.Bilyeu Motion/Vote - 3:15 PM Prosecuting Attorney Training Fund Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the amendments to the Prosecuting Attorney Training Fund. D 18IPage January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:16 PM Prosecuting Attorney Training Fund Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the Prosecuting Attorney Training Fund for 2017 as amended in the amount of $1,100.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner T AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:17 PM Delinquent Taxes Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Ray Weter entertained a motion to approve amendments to the Delinquent Taxes Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:18 PM Delinquent Taxes Fund Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the Delinquent Taxes Fund for the Christian County Prosecutor for the budget year 2017 as amended in the amount of $31,000.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: RAy Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 3:28 PM 19IPage 0 january Term , Monday, January 30, 2017 8:55 AM LEST Fund Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Ray Weter entertained a motion to approve amending the LEST Fund budget per the Prosecutor's recommendations to reflect more current numbers. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips,·Eastern Commissioner + SECONDER: Hosea Bilyeu, Western Commissioner AYES; Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:29 PM Table LEST Fund Approval Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Western Commissioner Bilyeu moved to table the approval process for the LEST Fund pending the Sheriff's presentation. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph ·Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 3:35 PM Juvenile Amendment Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presenter Perry Barnes, Christian County Juvenile Director, met with the Christian County Commission to discuss his proposed budget for 2017. There was discussion about purchasing vehicles for the Juvenile department and Eastern Commissioner Phillips suggested lowering the $81,000.00 line item to $60,000.00, which would accommodate two vehicles at the cost of $22,000.00 each, and the vehicles outfitted with radios, cages, and simple lights. Presiding Commissioner Weter entertained a motion to approve the amendments to the General Revenue Fund for Juvenile forthe budget year 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - -- SECONDER: Hosea Bilyea, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 4:12 PM 0 Juvenile 201Page ]anuary Term Monday, January 30, 2017 8:55 AM Attendees: Amy Fite, Amelia Wigton, Sherri Weter, Julia Maples, Jared Roderick, Perry Barnes, Sheriff Brad Cole, Lacey Hart, John Housley Presiding Commissioner Weter entertained a motion to approve the 2017 Juvenile budget as amended in the amount of $488,065.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner- SECONDER: Ralph Phillips, Eastern,Commissioner AYES: 1 ·Ray·Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - Christian County Commission Discussion - Break Motion/Vote - 4:20 PM \ COLE Fund Amendment Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presenter Sheriff Cole met with the Commissioners to discuss his proposed budget for 2017. Western Commissioner Bilyeu moved to approve amendments to the COLE Fund budget. RESULT: ADOPTED [UNANIMOUS] r MOVER: Hosea Bilyeu; Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips,Hosea Bilyeu Motion/Vote - 4:59 PM COLE Fund Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the 2017 COLE Fund budget as amended in the amount of $4,175,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:10 PM LEST Fund Amendment Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Eastern Commissioner Phillips moved to approve amendments to the LEST Fund. 21IPage •t January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Comhlissioner AYES: Ray Weter, Ralph:Phillips, Hosea Bilyeu. Motion/Vote - 5:12 PM LEST Fund Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Ray Weter entertained a motion to approve the entire LEST Fund budget for 2017 (including the Prosecutor's portion) as amended in the amount of $2,427,008.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phiilips, Eastern Commissioner 1 SECONDER: Hosea Bilyeli, Western Commissioner , AYES: - Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:21 PM Conceal and Carry Amendment Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the amendments to the Sheriff's Conceal and Carry Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner ·' I_ _ SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 5:22 PM Conceal and Carry Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the Sheriff's Conceal and Carry Fund for the budget year of 2017 as amended in the amount of $204,070.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray.Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:24 PM 221Page January Term Monday, January 30, 2017 8:55 AM Civil Process Fund Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the revised Civil Process Fund for the budget year 2017 in the amount of $59,700.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Water, Ralph Phillips,. Hosea Bilyeu Motion/Vote - 5:26 PM Federal Forfeiture Fund Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the revised Christian County Sheriff's Federal Forfeiture Fund for 2017 in the amount of $109,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:28 PM Law Enforcement Training Fund Attendees: Lacey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the revised Law Enforcement Training Budget for 2017 in the amount of $30,300.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Rafph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:29 PM Inmate Prisoner Detention Security Fund Attendees: 1-acey Hart, Sheriff Cole, Julia Maples, Amy Fite, John Housley, Sherri Weter, Amelia Wigton Presiding Commissioner Ray Weter entertained a motion to approve the revised Inmate Prisoner Detention Security Fund in the amount of $27,000.00. 23[Page January Term Monday, January 30, 2017 865 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Cpmmissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:51 PM Auditor Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presenter Lacey Hart, Christian County Auditor, met with the Christian County Commission to discuss her proposed budget for 2017. Ms. Hart requested a full-time employee to be budgeted for her department. Western Commissioner Hosea Bilyeu moved to amend the Auditor's request by increasing the compensation level for an employee from $35,500.00 per year to $40,000.00 per year. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph.Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 9 - Motion/Vote - 5:52 PM 3 Auditor Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Ms. Hart noted that she would need additional mileage and training for an employee. Presiding Commissioner Ray Weter entertained a motion to approve the proposed amendment to the Auditor's budget request for 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 5:53 PM Auditor Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Western Commissioner Bilyeu moved to approve the Christian County Auditor's budget for the 2017 fiscal year as amended in the amount of $131,143.00. 241Page January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED IUNANIMOUS] e MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 5:56 PM Schedule Assessed Valuations Long Term Debt Attendees: Miranda Beadles, Sherri Weter, John Housley, Lacey Hart, Sheriff Cole, Amelia Wigton, Amy Fite Presiding Commissioner Weter entertained a motion to approve the amended Christian County Schedule of Assessed Valuations and Long Term Debt. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu; Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,.Ralph Phillips; Hosea Bilyeu Motion/Vote - 6:15 PM General Revenue Fund Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the General Revenue Fund as amended in the amount of $6,568,041.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner e SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph· Phillips, Hosea Bilyeu Motion/Vote - 6:26 PM Custodian and Building Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart There was discussion on the value of employee Richard Teague and on a salary increase for him. Presiding Commissioner Ray Weter entertained a motion to approve the Custodian and Building budget for the 2017 fiscal year in the amount of $906,964.05. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray.Weter, Ralph Phillips, Hosea Bilyeu 251Page January Term Monday, January 30, 2017 8:55 AM Motion/Vote - 6:58 PM County Operations and Misc Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the amendments to the County Operations and Misc. Budget in the total amount of $3,072,270.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Easterri Com}nissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 6:59 PM County Operations and Misc. Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the County Operations and Misc. Fund for Christian County as amended in the amount of $3,072,270.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 3 SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 7:00 PM Recycle Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Western Commissioner Bilyeu moved to approve the Christian County Recycle budget in the amount of $92,343.00. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips;.Hosea Bilyeu- Motion/Vote - 7:04 PM Disbursements and Transfers Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the amendment to the Emergency Fund line in the Disbursements and Transfers Fund. 0 261Page January Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips,.Hosea Bilyeu Motion/Vote - 7:05 PM Disbursements and Transfers Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the Disbursements and Transfers Fund as amended, with the total amounts as follows: Emergency (3% of Revenue) $205,000.00, Transfer to Assessment $91,000.00, and Transfer to COLE/(Loan in 2016) $500,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray.Weter, Ralph Phillips, Hosea Bilyelil Motion/Vote - 7:14 PM 3 Stone Hollow NID Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the Auditor's recommended amendments to the Stone Hollow NID Fund. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu,Western Commissioner .. SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 7:15 PM Stone Hollow NID Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the Stone Hollow NID Fund budget as amended in the amount of $25,642.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 271Page ]anuary Term Monday, January 30, 2017 8:55 AM 3 Motion/Vote - 7:21 PM Building Bond Retirement Fund Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the Auditor's recommended amendments to the Building Bond Retirement Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: -- - Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 't4 AYES: : Ray Weter, Ralph Phillips, Hosea Bilyeu = Motion/Vote - 7:22 PM Building Bond Retirement Fund Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the Christian County Building Bond Retirement Fund as amended for 2017 in the amount of $1,228,000.00. RESULT: . ADOPTED IUNANIMOUS] MOVER: - Hosea Bilyeu, Western Commissioner 3 SECONDER: Ralph Phillips, Eastern Commissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu 1 Motion/Vote - 7:26 PM CDBG Grant Fund Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Western Commissioner Bilyeu moved to approve the Auditor's recommended amendments to the CDBG Grant Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 6 g AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu -- Motion/Vote - 7:27 PM CDBG Grant Fund Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter entertained a motion to approve the CDBG Grant Fund as amended in the amount of $301,000.00. 3 281Page 1 ]anuary Term Monday, January 30, 2017 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastdrn Comntissioner SECONDER: Hosea Bilyeu, Western Comrnissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 7:30 PM River Downs West NID Fund Amendment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter noted that the Nba-JTSD Grant was closed out long ago, and then entertained a motion to approve the Auditor's recommended amendments to the River Downs West NID Fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissioner ™ AYES: Ray Weter, Ralph Phillips,.Hosea Bilyeu Motion/Vote - 7:31 PM River Downs West NID Fund Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey 3 Hart Presiding Commissioner Weter entertained a motion to approve the River Downs West NID Fund as amended in the amount of $51,372.00. RESULT: _ ADOPTED [UNANIMOUS] MOVER: Ralph-Phillips, Eastern Commissioner .-. SECONDER: Hosea Bilyeu, Western Commissioner AYES: ,Ray \Meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 7:39 PM Building Bond Retirement Fund Added Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Western Commissioner Bilyeu moved to approve the added amounts recommended by the Auditor to the Building Bond Retirement Fund. RESULT: ADOPTED [UNANIMOUS] - MOVER: Hosea Bilyeu, Western Commissioner 2 SECONDER: Ralph Phillips, Eastern-Commissioner . AYES: Ray Weter, Ralph Pfiillips, Hosea Bilyeu 0 Motion/Vote - 7:40 PM 291Page January Term Monday, January 30, 2017 8:55 AM Building Bond Retirement Fund Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart: Presiding Commissioner Weter entertained a motion to approve the new Building Bond Retirement Fund as amended in the amount of $8,000,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner iSECONDER: Hosea Bilyeu, Western Cammissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeue. Motion/Vote - 8:05 PM Christian County Commission Budget Discussion and Decisions - 2017 Budget Discussion and Adoption Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter thanked Ms. Fite for her hard work on the 2017 budget and then entertained a motion to approve the Christian County Budget for the 2017 fiscal year. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 9 SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeli III. Adjournment The meeting was closed at 8:06 PM 8:06 PM Adjournment Attendees: Sherri Weter, John Housley, Sheriff Cole, Amelia Wigton, Amy Fite, Lacey Hart Presiding Commissioner Weter said seeing no further business we are adjourned. 4 &96 Presiding Commissioner, Ray Weter 0 301Page " January Term Monday, January 30, 2017 8:55 AM 3 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Pal Ralph Phillips Eastern Commissioner, Ralph Phillips 3 0 31IPage i Christian County Commission 100 West Church St, Room 100 Ozark,MO 65721 9/ January Term http://ChristianCount,MO.iqm2.com 3.9&14/,24$ OF C./1*i - Minutes - Tuesday, January 31, 2017 10:50 AM The Christian County Courthouse L Convene The meeting was called to order at 10:50 AM by Presiding Commissioner Ray Weter Atibrikidd Nime.4 Ray Weter Presiding Commissioner Present 10:50 AM Ralph Phillips Eastern Commissioner Present 10:50 AM Hosea Bilyeu Western Commissioner Present 10:50 AM Krista Cronin Deputy Clerk Present 10:50 AM Malinda Young Secretary Present 10:50 AM II. Agenda Motion/Vote - 10:50 AM Christian County Commission Discussion - Approve Agenda 3 Attendees: Clerk Kay Brown Presiding Commissioner Ray Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, January 31, 2017 as published. RESULT: ADOPTED [UNANIMOUS] -I I & -# MOVER: Ralph Phillips, Eastern Commissioner r SECONDER: Hosea Bilyeu, Westerh CordmissioAer + r T AYES: Ray Weter, Ralph- Phillips, Hosea Bilyeu Motion/Vote - 10:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Clerk Kay Brown Presiding Commissioner Ray Weter entertained a motion to approve the regular session minutes from January 26, 2017. RESULT: ADOPTED [UNANIMOUS] ' < MOVER: Hosea Bilyeu, Western Commissioner SECONDER: ' Ralph Phillips, Eastern Commissioner AyES: Rai, Weter, Ralph Philjip&, Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Commission Personnel - Director of Procurement Hiring Decision Attendees: Clerk Kay Brown, Amelia Wigton - Christian County Headliner Late Arrival: Treasurer Karen Matthews 0 January Term Tuesday, January 31, 2017 10:50 AM The Commissioners met to discuss the Director of Purchasing hiring decision. Presiding Commissioner Weter said the Commission had a meeting with an individual (Leo Snelling) and he's interested in the position. Presiding Commissioner Weter said Mr. Snelling has a stellar track record and has indicated a willingness to work for the county and assume this position. Ms. Matthews expressed concern over having a purchasing agent, and recommended that he go through training with Tyler Technologies. There was further discussion, and Presiding Commissioner Weter said they would hope to bring Mr. Snelling on February 13, 2017. Presiding Commissioner Ray Weter entertained a motion to offer the position to Mr. Snelling. His title would be Director of Purchasing, and his salary would be $48,000.00 per year. RESULT: ADOPTED [UNANIMOUS] MOVER: Raiph Phillips, Eastdarn Commissioner - i SECONDER: Hosea Bilyeu, Western Commissioner .f AYES: i Ray Weter, RalphPhillips, Hosea Bilyeu -, . III. Adiournment The meeting was closed at 11:09 AM 3 11:09 AM Adjournment Presiding Commissioner Weter said seeing no further business we are adjourned. A Wia Presiding Commissioner, Ray Weter .... Hosea Bilyeu Western Commissioner, Hosea Bilyeu 06-1 0 - Ralph Phillips Eastern Commissioner, Ralph Phillips 21Page Christian County Commission 100West Church St Room 100 Ozark MO 65721 Ianuary Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 2, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Aft@iddeNdfti:U --f- i 7 ..- -...21[ E--¢+Title) PS:l : 2 3-f -.* i E-*til*715 -Jt JAP¢ived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a 0 motion to approve the agenda for today, February 2, 2017 as published. RESULT: ADOPTED [UNANIMOUS] 1 r D MOVER: Hosea Bilyeu,West#rn Commissioner = SECONDER: i Ralph Philiips, Eastern Commissioner i AYES: - _Ray Weter, Ralph Phillips, Hosea Bilyeh . Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Finandals There are no minutes or financials to approve. Motion/Vote - 9:00 AM Lynette Weatherford-HR Advantage Presentation - HR Advantage Presentation t Attendees: Lynette Weatherford - HR Advantage Presenter Lynette Weatherford with HR Advantage met with the Commissioners to discuss her firm's services. Ms. Weatherford said that she was invited back today after the 2017 budget was approved to acquaint the new Commissioners with HR Advantage's services. Ms. Weatherford listed and detailed how her firm could assist Christian County, including services like job description updates, updating the policy manual, termination procedures, annual performance appraisals, and assistance with exit interviews. Western Commissioner Bilyeu asked about Ms. Weatherford's fees, and D negotiated a possible set fee schedule with Ms. Weatherford of 20 hours a month at $2,000.00, and then asked Ms. Weatherford if she could provide help in creating a salary matrix. Ms. Weatherford answered that she could, and that she's provided that for /- i. -- January Term Thursday, February 2, 2017 8:50 AM Stone County. Presiding Commissioner Weter asked Ms. Weatherford to provide the Commission with an updated agreement as well as references. Motion/Vote - 9:33 AM Miranda Beadles-Christian County Highway Engineer Discussion - Chip and Seal Discussion Attendees: Miranda Beadles - Christian County Highway Engineer Late Arrivals: Treasurer Karen Matthews, Tresea Campbell, Karla Divin - Ozark Bank Presenter Miranda Beadles met with the Commission for a discussion on Chip and Seal for county roads. Ms. Beadles said that there's been an unwritten rule requiring her department to ask residents to donate a $400.00 participation fee per 1/loth of a mile when their road will be chip and sealed. Ms. Beadles asked the Commissioners to do away with that rule in the best interest of the county, and gave them history on the subject. Ms. Beadles said the Road Department'sgoal is to put a hard surface on as many roads as they can, because it cuts down on travel time, maintenance, and ultimately saves the county money. Western Commissioner Bilyeu asked how Ms. Beadles' department prioritizes roads to be surfaced. Ms. Beadles answered that her department has a tentative list, but it is subject to weather, cost, and the fact that some roads deteriorate faster than others. Presiding Commissioner Weter said he's hearing that this current policy really impedes the amount of roads we can pave. Ms. Beadles agreed, and said that it really helps their maintenance in general. Presiding Commissioner Weter said that he thinks the long-term benefits outweigh the short-term cost, and he's in favor of proceeding as the Highway Engineer has suggested. Eastern Commissioner Phillips moved to waive the $400.00 participation fee per 1/10th mile that has been asked of residents. RESULT: ADOPTED [UNANIMOUS] I· MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:54 AM Karen Matthews-Christian County Treasurer Discussion - Signature Card Signing Attendees: Karen Matthews, Tresea Campbell, Kay Brown, Norma Ryan, Karla Divin, Todd Wiesehan, Miranda Beadles Late Arrivals: Amelia Wigton, Lacey Hart The Commissioners and applicable parties met to sign signature cards for their financial institution's records. Motion/Vote - 10:06 AM Christian County Commission Discussion - 3503 : Tyler Technology Vendor Input Decision (0 Attendees: Miranda Beadles, Lacey Hart, Todd Wiesehan, Amelia Wigton, Kay Brown, Karen Matthews 21Page january Term Thursday, February 2,2017 8:50 AM The Commissioners met with presenter Kay Brown to discuss the Tyler Technology vendor input decision. Presiding Commissioner Weter noted that this subject had been previously discussed, and it was the Commission's decision on who is to populate the Accounts Payable vendor list. Ms. Brown said that her Chief Deputy, Norma Ryan, has been a trusted and valued employee forover fourteenyears, and Ms. Ryan knows better than anyone what vendors should be migrated into the new system. Ms. Brown said that there has been discussion about segregation of duties, and noted that the Treasurer sets up her own vendors, writes the checks, signs the checks, mails the checks, and doesn't come under the same scrutiny as Accounts Payable. Ms. Brown said that if the Commission decided to have the new Director of Purchasing enter the vendors, she'd be fine with that decision. Western Commissioner Bilyeu asked Ms. Brown if Ms. Ryan has been entering the vendors for the past year. Ms. Brown answered yes, for the last fourteen years. Eastern Commissioner Phillips said that he has the utmost respect and confidence in Ms. Brown's and her staff's abilities. Western Commissioner Bilyeu said that he shares Mr. Phillips confidence in Ms. Brown's department, as well as with the Treasurer's department. Western Commissioner Bilyeu said his recommendation is to have the Director of Purchasing enter the vendors with the assistance of Ms. Ryan. Presiding Commissioner Weter said that he wasn't thinking about introducing that into the equation, but he'd like to see this accomplished in a timely manner. Presiding Commissioner Weter said he'd prefer to go with the tried and 0 true approach and allow the Accounts Payable clerk to populate the vendor list. Ms. Matthews and Ms. Hart objected and said that the decision should be that of the Auditor. There was discussion, and Presiding Commissioner Weter said he'd like to put this task in the hands of an individual that will quickly and efficiently put this into process, and so he entertained a motion that Norma Ryan, Accounts Payable Clerk be assigned the duty of migrating the vendor list. RESULT: ADOPTED [2 TO 1] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips NAYS: . Hosea Bilyeu Motion/Vote - 10:31 AM Todd Wiesehan-Planning and Development Bid Decision - MoDOT Bid Match-Vehicle Purchase Attendees: Todd Wiesehan, Miranda Beadles, Amelia Wigton Presenter Todd Wiesehan met with the Commission to discuss a MoDOT bid match for a vehicle purchase. Mr. Wiesehan presented the Commission with a copy of the portions of the MoDOT bid, and said that he'd like to go with the Jeep Cherokee through Capitol Chrysler Dodge Jeep Ram located in Jefferson City, Missouri. He noted that $22,000.00 was budgeted for this vehicle, and the total price with the options chosen is $21,821.00. Presiding Commissioner Weter said we've made plans to acquire this vehicle and move 0 their current vehicle over to Building Inspections, and it is within their permitted scope of activity to piggyback on this state bid. Presiding Commissioner Weter entertained a 31Page 3/ ('0) January Term Thursday, February 2,2017 860 AM motion to approve the purchase of the Jeep Cherokee from Capitol Chrysler Dodge Jeep Ram located in Jefferson City, Missouri, as identified on the spec sheet and verbally by Mr. Wiesehan. RESULT: ADOPTED [UNANIMOUS] . MOVER: Hosea Bilyeu, Western Commissioner .. 4 SECONDER: ' Ralph Phillips, Eastern Commissioner _ AXES: j Rhy Water, 1191ph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 10:35 AM 10:35 AM Statement Presiding Commissioner Weter said seeing no further business we are adjourned. O t 3-1 (DiAL Presiding Commissioner, Ray Weter .... Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 january Term http:UChristianCountyMO.iqm2.com LEEL - Minutes - Monday, February 6, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atihildee Name c Title ff „ + z 1*Sti* r- - . *ftiO-@d v Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a 0 motion to approve the agenda for today, February 6, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Cdmmissioner {SECONDER: Ralph Phillibs, Eastern Commissioher ' 'AXES: Rag Weter, Rdlph Phillipsi Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Presiding Commissioner Weter entertained a motion to approve the regular session minutes from January 31, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phil®s, Hosea Bilyeu. Motioh/Vote - 8:57 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the regular session minutes for February 2, 2017 as published. There are no financials to discuss. 3 0 January Term Monday, February 6, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: T Ralph.Phillips, Eastern Commissioner n AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Beth Schaller-MoDOT Monthly Update - MoDOT Monthly Update Attendees: Beth Schaller - Area Engineer for MoDOT, Miranda Beadles - Highway Engineer, Todd Wiesehan - Planning and Development Presenter Beth Schaller met with the Commission to give her MoDOT monthly update. Ms. Schaller said that the MoDOT is planning reconstruction of pavement on Highway 65 between Kearney and Sunshine Streets, and that they're planning on shutting down sections of Highway 65. She said that she's assuming construction will start in May and go through October, and the expectation is that all of Highway 65 will be open on holidays. Ms. Schaller then mentioned upcoming projects in Nixa and Ozark, as well as the possibility of making Highway 160 a 6-lane. She then talked about the possibility of putting an interchange at Route AA. Eastern Commissioner Phillips asked about the volume of traffic at Highways 14 and W. Ms. Schaller said that she would look into that, and said that she's sure they have counts at that location that indicates a light is 3 warranted, but they tend to look more at roundabouts as a solution first, rather than lights. Western Commissioner Bilyeu suggested to Ms. Schaller that he'd like to see a way of communicating that there's upcoming and ongoing construction happening, particularly for tourists traveling to our area from out of state. Western Commissioner Bilyeu mentioned that he's received a call from some people in the Spokane area that have expressed concern about the A and BB sections on Highway 65. He talked about the known expense, and asked if there was a solution, possibly by having something in place that would alert drivers coming north and south on Highway 65 that there were vehicles at A or BB. Ms. Schaller answered yes, that she's got some funding freed up to take the flashers they have now and configure them to do just that. She said that she doesn't know when it will happen, but the funding is in place. Ms. Schaller noted that in Ozark Highways 14 and Business 65 will be converted to 5-lane, and they're partnering with the City of Ozark to make improvements to the signals at NN, as well as at the intersection of Selmore and Highway 14. She also mentioned that in Nixa they are looking at improving sections West and East of 160, and they've partnered with Nixa for intersection improvements on Tracker and Northview. Presiding Commissioner Weter entertained a motion to enter Ms. Schaller's comments into the minutes of this meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea'Bilyeu 3 Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff 21Page january Term Monday, February 6, 2017 8:50 AM Monthly Update - Bid Renewal-Keefe Commissary Attendees: Captain Richard Ramage, Sheriff Brad Cole The Commissioners met with presenters Sheriff Cole and Captain Ramage to discuss the bid renewal with Keefe Commissary Group. Sheriff Cole asked the Commissioners to consider renewing the contract currently in place with Keefe Commissary Group. He said that they have new equipment that is working very well, it's saving man-hours for jail staff, and they'd like to renew that contract. Western Commissioner Bilyeu moved to exercise their option to renew their contract with Keefe Commissary Group another year. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea. Bilyeu, Western Cominissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Lacey Hart-Christian County Auditor Monthly Update - Monthly Update Attendee: Auditor Lacey Hart Presenter Lacey Hart, Auditor, presented her monthly update report for the month of December, 2016. Presiding Commissioner Weter asked Ms. Hart to talk about the 0 difference between use tax and titling. Miss Hart answered that she recalls what the state did for entities that don't have a use tax was to enact a titling fee instead of a use tax. Presiding Commissioner Weter asked Ms. Hart if they were to address these two taxes differently, would they have to have two separate ballot issues? Ms. Hart answered that she would say yes, but would defer to County Counselor Housley on the definite answer to that question. There was then discussion on the funds received for Civil Process. Ms. Hart said when you look at what the County spends on behalf of the Sheriff's department it is well above the funds we receive for Civil Process. Western Commissioner Bilyeu asked Ms. Hart to begin documenting and tracking this going forward. Ms. Hart then read from the portion of her report stating that"Although there may have been delays in reimbursement from other Governmental units for sources of revenue intended as a reimbursement of expenditures, a delay in the filing of reports has been a significant contributing factor to the delay in receiving funds." Eastern Commissioner Phillips then asked who is responsible for filing the reports mentioned. Ms. Hart answered the Clerk of the Court as well as the Sheriff's department, and said that there's a lot of factors involved. Presiding Commissioner Weter asked Ms. Hart, "So, the Sheriff wasn't entirely at fault?". Ms. Hart answered that the Sheriff's office has had their own shortcomings, and she's trying to say that filing reports late has consequences and needs to be watched for. Ms. Hart said that it's been recommended that the County come up with a policy for that, and right now her understanding from the Treasurer is State money is being held up, and although reports have been filed the State has run out of money to send out. Auditor Hart then read from her report, "For 0 2017 the Sheriff is not budgeting any funds to reimburse the Commissary despite the recommendation of the Budget Officer". Eastern Commissioner Phillips asked Ms. Hart 31Page- 0 January Term Monday, February 6, 2017 8:50 AM who the budget officer is. Ms. Hart answered, "the budget officer is the Auditor". Presiding Commissioner Weter entertained a motion to enter the Auditor's report into the record. RESULT: r ADOPTED [UNANIMOUS] 1 MOVER: - Hosea Bilyed, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter;/Ralph Phillips, H6sea Bilyeu Motioh/Vote - 11:30 AM Josh Warren-Paragon Architecture Discussion - Change Order Request #10/Trotter Construction Pay Application #3 Attendees: Josh Warren - Paragon Architecture The Commission met with presenter Josh Warren of Paragon Architecture to discuss Change Request #10 and Pay Application #3. Mr. Warren presented the Commissioners with a packet outlining the details of Change Request #10. He said that the change order is construction driven, and the total amount is $4,054.62. He explained the details of the change order, including outfitting the exit doors with a non-battery electric connection, paint in the Judge's office, and installing light fixtures and switches in the Treasurer's waiting room. Mr. Warren said that he's advised the Judicial staff that the courtroom is ready to use today, but the noise from remodeling might be a deterrent. 3 There was then discussion about levels of security and how the Historical courthouse will be accessed by employees and visitors. Presiding Commissioner Weter asked Mr. Warren if our new cost was in fact $397,983.36. Mr. Warren answered yes, but he hasn't heard of any more needs or changes and he's hoping this is the last change order he will have to present. Presiding Commissioner Weter said fair or unfair, public opinion is running against Paragon Architecture for all of these change orders. Mr. Warren apologized, and said they are taking measures moving forward to make sure to keep everyone involved accountable. Presiding Commissioner Weter said we've basically built a facility that could serve as a circuit courtroom. Mr. Warren said yes, you're correct. Presiding Commissioner Weter said it affects my thinking about what we're going to do down the street. There was discussion about the new judicial facility and how adjustments would be made through continuous contact and sign-offs with the commissioners and end-users before construction starts to avoid change orders. Presiding Commissioner Weter said he's not signing anything until we've got everything as nailed down as it can be, even if it's 2018. He said it doesn't look like a first-class courtroom, but it can function as one, and that wasn't the intent starting out. He said we've spent all this money on a courtroom, and I'm asking myself why we're spending money on more courtrooms. Presiding Commissioner Weter entertained a motion to vote in the affirmative to proceed with the approval process for Change Order Request #10. 0 4[Page 0 January Term Monday, February 6, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, western corhmissioner SECONDER: Ralph Philli@,Eastern Commissioner AYES: 4 Ray Weter; Ralph Phillips, Hosea Bilyeu Motion/Vote - Ashley Hannah, Christian County Commission Agreement - Pay Application #3 Attendees: Josh Warren - Paragon Architecture Presiding Commissioner Weter said that we have an Application and Certificate for Payment submitted by Trotter Construction, LLC. He said we've previously payed $137,078.11 and they are requesting payment in the amount of $51,182.44. Mr. Warren said this is for the pay period of December 1, 2016 to December 31, 2016, and the reason the Commission is receiving it now is because he was waiting on wage reports from Trotter Construction, LLC. Presiding Commissioner Weter entertained a motion to approve the Application and Certificate for Payment to Trotter Construction, LLC in the amount of $51,182.44. RESULT: ADOPTED [UNANIMOUS]- 4 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western C6mmissioner 0 AYES: Ray Wet@r, Ralph Phillips; Hosea Bilyel t III. Adjournment The meeting was closed at 12:06 PM 12:06 PM Adjourn Attendees: Josh Warren - Paragon Architecture Presiding Commissioner Weter said seeing no further business we are adjourned. 20-,t u)£L Presiding Commissioner, Ray Weter D Hosea Bilyeu 51Page 0 January Term Monday, February 6, 2017 8:50 AM Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips D 0 61Page 0 Christian County Commission 100 West ehurch St, Room 10 0 Ozark MO 65721 Ianuary Term http://ChristianCount,MO.iqm2.com - Minutes - Tuesday, February 14, 2017 10:50 AM The Christian County Courthouse L Convene The meeting was called to order at 10:50 AM by Presiding Commissioner Ray Weter 'Attiaad@ Nal*341 7 4.' R 0 -75,3- Titlli --'. 7,1 -7* 71**aidsrf-1 -PEJAHWey *-*It cw - Ray Weter Presiding Commissioner Present 10:50 AM Ralph Phillips Eastern Commissioner Present 10:50 AM Hosea Bilyeu Western Commissioner Present 10:50 AM Krista Cronin Deputy Clerk Present 10:50 AM Malinda Young Secretary Present 10:50 AM IL Agenda Motion/Vote - 10:54 AM Christian County Commission Discussion - Approve Agenda Attendees: Leo Snelling, Mark Grimm, Michelle Bock 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, February 14, 2017, as published. RESULT: r ADOPTED [UNANIMOUS] a g. MOVER: 9 Ralph'PhilliDs; Eastern Commissioner SECONDER:: a'Hos@a Bilyeu, Western Commissioher 2 ' AYES: Ray Weter, Ralph.Phillips, Hosea Bilyeu + W 5/' Motion/Vote - 10:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Leo Snelling, Mark Grimm, Michelle Bock Late Arrival: Amelia Wigton Presiding Commissioner Ray Weter said we have Certified Court Order 02-14-17-01 for February 2017 #332 Sales Tax, which represents the January 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $296,683.53 Common Road 1 $91,912.56 Common Road 2 $90,162.12 Common Road 1 $17,708.33 0 Common Road 2 $17,250.00 Common 1 Total $109,620.89 4 0 January Term Tuesday, February 14, 2017 10:50 AM Common 2 Total $107,412.12 Amount to Remain in Pool $79,650.52 Presiding Commissioner Ray Weter entertained a motion to accept Certified Court Order 02-14-17-01. RESULT: ADOPTED [ONANIMOUSI ent i -42 MOVER: Hosea Bilyeu, Western Commissioner : ill SECONDER: Ralph Philli@, Eastern Commissioner € AYES: Ray.Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:57 AM Approve Minutes Attendees: Leo Snelling, Mark Grimm, Michelle Bock, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the minutes from January 30, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: _tr Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:58 AM Approve Minutes Attendees: Leo Snelling, Mark Grimm, Michelle Bock, Amelia Wigton Presiding Commissioner Weter entertained a motion to approve the minutes from February 6, 2017 as published. RESULT: 1ADOPTED [UNANIMOUS] 1 - 1, MOVER: Ralph Phillips, East@rn Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: 'r , Ray,Weter, Ralph Phillips, Hosea Bilyeti+ AN Motion/Vote - 11:00 AM Michelle Bock-Piper Jaffray & Co Discussion - New County Building Financing Discussion Attendees: Michelle Bock with PiperJaffray, Mark Grimm with Gilmore Bell, Leo Snelling, Amelia Wigton, Lacey Hart The Commission met with presenters Michelle Bock and Mark Grimm to discuss the new county building financing. Ms. Bock said she and Mr. Grimm are meeting with the Commission to talk about the financing process moving forward on the anticipated Judicial Facility. Mr. Grimm will be acting as bond and disclosure counsel to the 3 Commission. There was discussion about using Certificates of Participation vs. Special Obligation Bonds. Mr. Grimm spoke about the different types of bonds and gave a brief history lesson on some of the County's prior transactions. He spoke about their goals 21Page January Term Tuesday, Februaly 14, 2017 10:50 AM for the County, which includes obtaining the most cost-effective financing structure. There was comparison on the costs of the loan structures, and Special Obligation Bonds were touted as the least expensive and the simplest structure. Ms. Bock noted that on the Special Obligation Bonds option a trustee isn't required, only a paying agent. She stressed the importance of the County tracking the funds separately from other funds due to taxes. Ms. Bock and Mr. Grimm recommended that the Commission use Special Obligation Bonds as their financial structure for this project. Presiding Commissioner Weter asked Ms. Bock what would happen in a worst-case scenario if there was a recession and payment had to be deferred for a year. Ms. Bock answered that the State laws require a statutory lien on the property, and so the bond holders could evict if that happened. Presiding Commissioner Weter said that the revenue stream we're talking about using to pay this with is our Property Tax Levy and it's a stable revenue stream. He then asked Ms. Bock if the County has a surge in income if it would be possible to pay this off sooner without penalty. Ms. Bock answered yes, you can pre-pay at the 8- year mark with no penalty. Eastern Commissioner Phillips asked what would happen if they exceed eight million dollars for this project. Ms. Bock answered that they'd like to wait until the Commission is comfortable with the number. She said you could theoretically go back and obtain additional debt, but it would cost more, so they'd prefer the County wait if they're not comfortable with the eight million dollar number. Presiding Commissioner Weter noted that in the future there will be a need for a new jail, however, without a Capitol Improvement Tax it's not possible. Ms. Bock said since the Construction Manager at Risk would like to break ground in March, the Commission will need to decide on a number that will be sufficient, and then she will put together a schedule that outlines the steps needed to allow the County to receive proceeds (the full amount) in 60 days. Presiding Commissioner Weter entertained a motion to designate Special Obligation Bonds as their financing option. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner > AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu _ III. Adjournment The meeting was closed at 12:07 PM 12:07 PM Statement Attendees: Michelle Bock with PiperJaffray, Mark Grimm with Gilmore Bell, Leo Snelling, Amelia Wigton, Lacey Hart Presiding Commissioner Weter said seeing no further business we are adjourned. n 31Page 1 0 ]anuary Term Tuesday, February 14 2017 10:50 AM Re,q I.D.EL Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St Room 100 0 Ozark MO 65721 56=*4 January Term http:UChristianCountyMO.iqm2.com - Minutes - Tuesday, February 21, 2017 12:50 PM The Christian County Courthouse I. Convene The meeting was called to order at 12:50 PM by Eastern Commissioner Ralph Phillips *ttar,dee Nitne s ' _ .,=, s - Agitle - - : a 3 " 1,2 .. Stiti7s - f-. - ' Arried-d' 4 Ray Weter Presiding Commissioner Absent Ralph Phillips Eastern Commissioner Present 12:50 PM Hosea Bilyeu Western Commissioner Present 12:50 PM Krista Cronin Deputy Clerk Present 12:50 PM Malinda Young Secretary Present 12:50 PM II. Agenda Motion/Vote - 12:50 PM Christian County Commission Discussion - Approve Agenda Eastern Commissioner Phillips noted the presence of a quorum, and then entertained a 0 motion to approve the agenda for today, February 21, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: , Hosea Bilyeu, Westerh Commissioner SECONDER: : Ralph Phillips, Eaftern Corinmissioner AYES: .4 Ralph Phillips, Ho'sda Bilyeu f ABSENT:· Ray Weter Motion/Vote - 12:55 PM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Julia Maples - Executive Assistant to Sheriff Cole, Captain Lofton There are no minutes or financials to approve. Motion/Vote - 1:00 PM Brad Cole-Christian County Sheriff Bid Decision - Bid Renewal-Sheriff Deputy Uniforms Attendees: Julia Maples - Executive Assistant to Sheriff Cole, Captain Lofton The Commission met with presenters Julia Maples and Captain Lofton to discuss a bid renewal for Sheriff's deputy uniforms. Ms. Maples thanked the Commission for meeting with them, and said that the Sheriff's office put out uniform bids last year with the option to renew for two consecutive years if they so choose. Captain Lofton said that it seems to work well having both Southern Uniform & Equipment and Franks Uniforms as 0 providers, because if they can't get items from one, they can get them from the other. Ms. Maples asked that the Commission approve renewing the bid with both companies 0 ]anuary Term Tuesday, February 21, 2017 12:50 PM for one more year. There was discussion about the way a requisition was filled out for uniform items, and Ms. Maples said that the requisition was detailed in order to expedite acquiring a uniform for a new employee. She also mentioned that the items listed on the requisition are standard issue uniform pieces. Captain Lofton noted that there are extra uniform items in their locker area, and they will recycle those items when they can instead of buying new, but there are occasions when it is necessary to buy a new uniform. Western Commissioner Bilyeu moved to extend the contract for one year with Southern Uniform & Equipment based in Carthage, Missouri, and Franks Uniforms, based in Springfield, Missouri, as it relates to the Sheriffs deputy uniforms. RESULT: ADOPTED [UNANIMOUS]'4 MOVER: Hosea BilyeuiWestern Commissioner SECONDER: Ralph Phillips, Eastern Commissioner „ - AYES: Ralph Phillibs, Hosea Bilyeu €. 1 4 ABSENT: Ray Weter i: IT III. Adiournment The meeting was closed at 1:07 PM 1:07 PM D Statement Attendees: Julia Maples - Executive Assistant to Sheriff Cole, Captain Lofton Eastern Commissioner Phillips said seeing no further business we are adjourned. obsint Presiding Commissioner, Ray Weter .... Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1 " - LY:,4 Ralph Phillips D Eastern Commissioner, Ralph Phillips 21Page Christian County Commission 100 West Church St; Room 100 Ozark.MO 65721 0 http://ChristianCountyMO.iqm2.com Ianuary Ternl dibil>s - Minutes - Wednesday, February 22, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Western Commissioner Hosea Bilyeu Atth'nile@Naniell--i J-t- r- .-- Tr„t- ritld- 21 -- -Tx 53 13·StaGir. +Atritr@-d Ff Ray Weter Presiding Commissioner Absent Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM IL Agenda Motion/Vote - 8:51 AM Christian County Commission Discussion - Approve Agenda Western Commissioner Hosea Bilyeu noted the presence of a quorum, and then 63 · entertained a motion to approve the agenda for today, February 22, 2017, as published. RESULT: ADOPTED IUNANIMOUS] -· i MOVER: Ralph Phillips, Eastern ammissioner SECONDER: Hosea Bilyeu, Western Commissioner - -, AYES: 2 v Ralph PhillilE, Hosea Bilyeu D S. ABSENT: Ray Weter y Motion/Vote - 8:55 AM Kay Brown-Christian County Commission Minutes & Financials Approval - Approve Minutes and Financials Western Commissioner Bilyeu entertained a motion to approve the regular session minutes from February 14, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner + SECONDER: Hosea Bilyeu, Western Commissioner i AYES: Ralph Phillips, Hosea Bilyeu e ABSENT: Ray Weter Motion/Vote - 9:00 AM Motion Western Commissioner Bilyeu entertained a motion to enter into closed session. 0 Ur '41 0•- January Term Wednesday, February 22, 2017 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Philli#s, Eastern Commissioner SECONDER: Hosea Bilyed, Western.Commissioner 4, AYES: 14 -- Ralph Phillips, Hosea Bilyeu k + ABSENT: 32 , Ray Weter 4 _ Motion/Vote - 9:00 AM Christian County Commission Discussion - Closed Session Per Statute 610.021.2-Real Estate Closed Session per Statute 610.021.2 - Real Estate III. Adjournment The meeting was closed at 9:17 AM 9:17 AM Adjournment Western Commissioner Bilyeu said seeing no further business we are adjourned. 0 *1 06 Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1 Ralph Phillips Eastern Commissioner, Ralph Phillips n 21Page t. Christian County Commission 100 West Church St, Room 10 0 3 Ozark MO 65721 I.*#TY,{r€ddl january Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 23, 2017 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Ray Weter 'Attdbddd-Natil-d»777 " N -6,3iREETitle' ,;C.7 J: ---- - -' - - Stitiis?h :i·f'-Atti,feW-IT-1 Ray Weter Presiding Commissioner Present 8:45 AM Ralph Phillips Eastern Commissioner Present 8:45 AM Hosea Bilyeu Western Commissioner Present 8:45 AM Krista Cronin Deputy Clerk Present 8:45 AM Ashley Hannah Secretary Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Christian County Commission Discussion - Approve Agenda Attendees: Miranda Beadles - Highway Engineer Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, February 23, 2017, as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bily?ui:Westerh Commissidner SECONDER: Ralph Phillips, Eastdrn Commissioner" AYES: Ray Weter; Ralph Phil.lips, Hosea Bilyeu Motion/Vote - 8:50 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Miranda Beadles - Highway Engineer Fresiding Commissioner Weter entertained a motion to approve the minutes from February 21, 2017. Let the record show that Presiding Commissioner Weter abstained from voting due to his absence from that meeting. RESULT: ADOPTED [2 TO 01 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 6 AYES: Ralph iPhillips, Hosea Bilyeu ABSTAIN: Ray Weter 1 D Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Discussion - 2016 Financials Statement (-3 January Term Thursday, February 23, 2017 845 AM Attendees: Miranda Beadles - Highway Engineer, Clerk Kay Brown, Treasurer Karen Matthews Presiding Commissioner Weter said for this agenda item there's additional information that needs to be included, and he entertained a motion to table this item until Ms. Brown returns with completed information. RESULT:- ADOPTED [UNANIMOUS] It. MOVER: Ralph Phillips, Eastern CoMmissioner r SECONDER: Hosea Bilyeu, Western Commissioner . AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu ·r Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Bid Opening - RFQ-Engineering Consultant Attendees: Miranda Beadles - Highway Engineer, Treasurer Karen Matthews Late Arrival: Leo Snelling, Director of Purchasing The Commissioners met with presenter Miranda Beadles to discuss RFQ's for an Engineering Consultant. Ms. Beadles said last fall her department put Request for Qualifications out and only received two (they prefer to have three), and so they were rejected. The RFQ's have been resubmitted and three were sent for consideration. Ms. Beadles said she will open the RFQ's, score them, and then bring them back to the Commission for approval. Once they're approved her department will negotiate fees with the firms. Ms. Beadles opened the RFCrs. The first RFQ opened was from Palmerton & Parrish, Inc., a geotechnical firm based out of Springfield, Missouri. The second RFQ opened was from Great River Engineering, a full-service engineering firm, based in Springfield, Missouri. The third RFQ was from Allgeier, Martin and Associates, Inc., a consulting engineering firm based in Joplin, Missouri. Ms. Beadles noted that these firms will cover everything that the Road Department needs, but the County can also utilize these firms if needed. Presiding Commissioner Weter said that he'd like Mr. Snelling involved in this, since he will be dealing with contracts for the County, and then entertained a motion to make a final determination on the RFQ's on Monday, February 27, 2017 at 11:30 a.m. RESULT: ADOPTED [UNANIMOUS] , 7 4. MOVER: Hosea Bilyeu, Western Conimissioner SECONDER: Ralph Phillips, Eastern Commissioner . AYES: Ray W@ter, Ralph Phillips, Hoseapilyed . Motion/Vote - 9:15 AM Josh Warren-Paragon Architecture Discussion - New Construction Update Attendees: Jarrett Sims, Bruce Colony, and Mike Sutton with DeWitt and Associates; Andrew Pitts with TreanorHL; Leo Snelling; Brad Erwin, Josh Warren, and Michael Younglove with Paragon Architecture; Captain Koch, Barb Stillings, Sheriff Brad Cole, Amy Fite, Jared Roderick, Perry Barnes, Judge Johnson, Cindy Childress, Judge Growcock 21Page CD January Term Thursday, February 23,2017 8:45 AM The Commissioners met with presenters from Paragon Architecture to discuss the new construction update for the anticipated Judicial Facility. Mr. Erwin said that currently they're in the schematic design phase, and they have been working with the Commission and end-users over the past eight weeks to develop preliminary floor plans. Mr. Erwin said that today he's presenting the end of the schematic design phase, and after this week his firm will work with DeWitt and Associates on fine-tuning the cost estimate. He anticipates starting the construction document phase at the end of April, and foresees dividing this up into two different bid packages. Soon after, DeWitt and Associates will present with a Guaranteed Maximum Price (GMP). Details of the Basement, First Floor, Second Floor, and the Courtroom were discussed, as well as how traffic will circulate within by staff, those in custody, and the general public. Eastern Commissioner Phillips expressed his concern on having visiting rooms attached to the Courtroom, as it will require more staff from the Sheriff's office. He noted that they're short-staffed now, and expressed concern about the recurring expense of staffing those spaces. He said that historically the detention officers are the forgotten ones, and he'd like his thoughts made public. Judge Johnson said that even our current judicial center has security-supervised visiting rooms which were designed to allow criminal attorneys to meet with their in-custody clients, so she doesn't see how there would be additional staff required. She noted that under the new construction plan it wouldn't be feasible for the criminal attorneys and their in-custody clients to use the jury room, and they are required to provide space and opportunity for attorneys to visit with their clients. Sheriff Cole expressed concern that the 90 square feet shown in the schematic design for the holding areas wouldn't be enough to hold the average of 10-20 inmates that are waiting for court. He said that you have two have two separate holding areas for male and female inmates, and expressed concern in transporting inmates safely with a limited staff. Mr. Pitts said that he thinks they have the ability to grow those holding cells, and they will work with the Sheriff to develop the layout within that space. Sheriff Cole said just to operate that one secured area you would need two staff members at minimum. Presiding Commissioner Weter said that we have to honor the right of the in-custody client to converse with their attorney, and he is concerned about what the Sheriff mentioned. Mr. Pitts said that they will discuss with the Judges and Sheriff about what the scenario would look like for a law day, and then they will try to provide the most flexibility to met those needs. There was discussion on the Prosecutor's office spaces and on widening the sally port to accommodate two parking spaces for transport vehicles. Mr. Erwin said that they will talk through the most cost-efficient placement of the building in relation to the location of the site, and said that they'll soon have their Geotechnical Engineer do the soil borings which will help them fine-tune the construction cost estimate. Eastern Commissioner Phillips addressed the room and said that we need to identify a contact person that represents your office to ensure effective communication and avoid delays. Western Commissioner Bilyeu addressed the presenters from Paragon Architecture, and said that we've proven in the past few months that we can take a project cost and double it, and he will probably be the one to say no to change orders. He said this stage of the process is very important to him because we cannot let the price balloon. Mr. Erwin said that based on that experience they have completely changed their approach to communication and group 31Page CD january Term Thursday, February 23, 2017 8:45 AM involvement, and before they move forward in the construction process they will have sign-offs and concurrence. Mr. Colony said you're going to have the best cost certainty through this process. Mr. Erwin talked about the timeline of construction, and said as long as they stay on the current path he anticipates ground work starting in July, and with a 15 month construction time-frame he foresees completion in the autumn of 2018. Presiding Commissioner Weter said there's the question of prevailing wage being discussed right now in Jefferson City, and said this subject has the potential to make an impact on the cost. He asked how they will allow for that potential. Mr. Erwin said that they will monitor the issue through May, and then they can evaluate the impact of providing an early bid package. Motion/Vote - 10:45 AM Josh Warren-Paragon Architecture Change Order - Trotter Pay Application #4/G701 Change Order 002 Attendees: Michael Younglove and Josh Warren with Paragon Architecture Late Attendee: Mike Bloom The Commissioners met with presenters from Paragon Architecture to discuss Trotter Pay Application #4/G701 Change Order #002. Mr. Warren said Change Order #002 includes Change Order requests 7 through 10 which have been voted on and approved. He said this document was forwarded to County Counselor John Housley last week, and the total amount is for $397,983.36. He said this document is the signature page for the contract stating the total amount due, and they'll present the Commission later with a final pay application once it arrives. Presiding Commissioner Weter asked if there were more change orders to come. Mr. Warren said that they're not anticipating more, and next Monday he will complete a punch-list walk-through. He said the only item they don't have confirmation on is the storefront delivery which has been shipped but it may not arrive in time to be installed by March 6th. He also noted that the carpet nosing for the courtroom will arrive mid-March. Presiding Commissioner Weter said that Ken Davis was complaining that his soundproof wail wasn't soundproof. Mr. Warren said that they've provided the resilient channels and sound batt insulation, but said the issue is the HVAC duct-work that connects between offices. He said they've provided everything they can without the costly expense of reorganizing the duct work throughout. Presiding Commissioner Weter said that they will await confirmation from County Counselor Housley, send it to the Auditor for review, and then once they receive everything back they'll address it under Financials. Motion/Vote - 11:15 AM Mike Bloom Presentation - IT Specialist Presentation Attendees: Mike Bloom Late Attendee: Leo Snelling The Commissioners met with presenter Mike Bloom regarding an IT Specialist presentation. Mr. Bloom gave his background, history, and experience with county needs. He presented the Commission with a document listing the benefits of having a 41Page 1 1 0 January Term Thursday, February 23, 2017 8:45 AM County IT department, and discussed evaluating the county's needs and providing cost- effective ways of obtaining equipment and software by using collective bargaining. Presiding Commissioner Weter said that they're not in a position to dump their obligations to PC Net, and expressed concern about the ability of an internal IT employee to work in conjunction with PC Net during a transition period. Mr. Bloom said that while he worked for PC Net there were times when they lost clients and they had to work with the companies that won those contracts, so he doesn't anticipate a problem. Presiding Commissioner Weter asked if Mr. Bloom if there might be proprietary or non- compete issues since he's previously worked for PC Net. Mr. Bloom answered that he hasn't worked for them in over two years, and he signed an 18 month contract when he began employment there. He said that this meeting is an encouragement for the County to put feelers out and listen to as many people as they can. There was discussion on security cameras and the IT setup for the new judicial facility, as well as discussion about Mr. Bloom needing a second employee to cover on-call needs. Western Commissioner Bilyeu asked Mr. Bloom how he would deal with a situation where he advised the County they needed a piece of equipment, and the Commission told him no. Mr. Bloom said he would be fine with that, and the County has been sold the highest-priced equipment, so he anticipates saving the County money in the future. Presiding Commissioner Weter said to let the record show that they're going to take this matter under consideration. 0 Motion/Vote - 12:06 PM Recess Attendees: Leo Snelling Presiding Commissioner Weter said we are now in recess. Motion/Vote - 2:16 PM Amend Financial Statement Attendees: Clerk Kay Brown Late Arrival: Leo Snelling, Jeff Brown Presiding Commissioner Weter said we have now come out of recess to enter regular session, and we will take up the Financial Statement item that was tabled this morning. Ms. Brown said according to Missouri Statute Section 50.815.1 RSMO, on or before the first Monday in March of each year, the county commission of each county of the first class not having a charter form of government shall, with the assistance of the county clerk, prepare and publish in some newspaper of general circulation published in the county a financial statement of the county for the year ending the preceding December thirty-first. Ms. Brown said that although she's unfamiliar with the process, she completed the Financial Statement to the best of her ability. She said for the past · several years the Auditor has completed the Financial Statement, but she refused to D complete it this year. Western Commissioner Bilyeu said that the Auditor has the state statute in her favor, and encouraged Ms. Brown in the fact that she did the best she could do with the limited resources that were provided to her. He said that everyone 51Page 0 January Term Thursday, February 23,2017 845 AM was put in a difficult situation because they didn't get things in a timely fashion, and hopefully with the new software system in place the numbers will be more readily available next year. He said that in an ideal world the Auditor would have walked through this with Ms. Brown to help her with it, but that didn't happen. Western Commissioner Bilyeu said that if there are errors they will consider it part of the learning process, and then moved to amend the report presented to them by Ms. Brown in preparation for publishing in the Christian County Headliner March 1, 2017, and that they would amend it by replacing the sentence beginning with Exceptions .„., with the paragraph as follows: Note: This is the first year the County Clerk has prepared this statement (it had been previously completed by the County Auditor), and delays in receiving information did not allow time to verify all entries with the County Auditor. Any significant changes will be reported by a subsequent posting in this paper. RESULT: * ADOPTED [UNANIMOUS] MOVER: Hosea Bilye-u, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner - AYES: Ray.Weter, Hosea Bilyeu ABSENT: Ralph Phillips ' D Motion/Vote - Motion Attendees: Kay Brown, Leo Snelling, Jeff Brown Western Commissioner Bilyeu moved to approve the Christian County, Missouri Financial Statement for January 1, 2016 through December 31, 2016 as amended. RESULT: ADOPTED [UNANIMOUS] - MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ray Weter; Presiding Commissioner = A_YES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips r III. Adjournment The meeting was closed at 2:51 PM 2:51 AM Adjournment Attendees: Jeff Brown, Clerk Kay Brown, Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. D 61Page 0 January Term Thursday, February 23, 2017 845 AM 1 Qi lt)£6A, Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu /.6 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 71Page e Christian County Commission 100 West Church St Room 100 D Ozark.MO 65721 January Term http:UChristianCountyMO.iqml.com - Minutes - Monday, February 27, 2017 9:05 AM The Christian County Courthouse 1 Convene The meeting was called to order at 9:05 AM by Presiding Commissioner Ray Weter II. Establish Quorum Attknded Narfies p . =. Title 3,3titus:' : *frived-T, Ray Weter Presiding Commissioner Present 9:05 AM Ralph Phillips Eastern Commissioner Present 9:05 AM Hosea Bilyeu Western Commissioner Present 9:05 AM Malinda Young Secretary Present 9:05 AM Kay Brown County Clerk Present 9:05 AM III. Agenda 0 Motion/Vote - 9:05 AM Christian County Commission Discussion - Approve Agenda Attendees: Jason Sivils - Principal at Great River Engineering, Leo Snelling - Director of - . Purchasing Presiding Commissioner Weter entertained a motion to approve the agenda for today, February 28, 2017, as published. RESULT: ADOPTED IUNANIMOUS] MOVER: _ Ralph Phillips, Eastern Commissioner " 1.. . SECONDER: ' Hosea Bilyeu,Western Commissioner - AYES: Ray Weter,-Ralph Phillifis, Hosea.Bilyeu Motion/Vote - 9:10 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Jason Sivils - Principal at Great River Engineering, Leo Snelling - Director of Purchasing Presiding Commissioner Weter said there are no minutes to approve, and then entertained a motion to approve Certified Court Order 02-27-2017-01 for the February 2017 Cart Fund, which represents the January 2017 Term. The Certified Court Order is broken down as follows: Amount Received $127,231.44 0 Bridge-15% $19,084.72 (-) January Term Monday, February 27, 2017 9:05 AM Common One $37,749.57 Common Two $35,612.08 Billings Special $13,104.84 Garrison Special $3,040.83 Ozark Special $13,066.67 Selmore Special $3,486.14 South Sparta Special $1,412.27 Stoneshire Special $674.32 Total Roads $108,146.72 Total Bridge $19,084.72 Total Disbursed $127,231.44 RESULT: ADOPTED'[UNANIMOUSl MOVER: Hosea Bilyeu, Westerh"Commissioner SECONDER: Ralph Phillips, Eastern Commissioner . AYES: Ray OVeter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 9:12 AM Ashley Hannah, Christian County Commission Minutes & Financials Approval - Paragon Architecture Request for Payment Attendees: Jason Sivils - Principal at Great River Engineering, Leo Snelling - Director of Purchasing, Kevin Fox with the Missouri Department of Transportation. Presiding Commissioner Weter presented Change Order AIA Document G701-2001, which was received from Josh Warren of Paragon Architecture. The original contract sum was $264,684.00, the net change by previously authorized change orders was $22,496.57, the contract sum prior to this change order was $287,180.57, and the contract sum will be increased by this change order in the amount of $110,802.79, therefore, the new contract sum including this change order will be $397,983.36. Presiding Commissioner Weter entertained a motion to approve AIA Document G701- 2001 in the amount of $397,983.36 submitted by Paragon Architecture. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner r SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,'Ralph Phillips, Hosea Bilyeu. Motion/Vote - 9:15 AM Christian County Commission Appointment - Board of Equalization Reappointment-Jason Massengale Attendees: Jason Sivils - Principal at Great River Engineering, Leo Snelling - Director of Purchasing, Kevin Fox with the Missouri Department of Transportation. 21Page 63 january Term Monday, February 27, 2017 9:05 AM Presiding Commissioner Weter presented for reappointment to the Board of Equalization Jason Massengale, for a three-year term expiring February 2020. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Philiips, Eastern Commissioner SECONDER: LHosea Bilyeu, Western Commissioner AYES: :.2-' 'Ray Weter, Ralph Philli0©Hosea Bilyeu Motion/Vote - 9:30 AM Kevin Fox-MoDot Discussion - 2017 Bridge Inspection Summary Attendees: Jason Sivils - Principal at Great River Engineering, Leo Snelling - Director of Purchasing, Kevin Fox and Shahe Adams with the Missouri Department of Transportation, Miranda Beadles, Brent Young Late Attendee: Todd Wiesehan Kevin Fox with the Missouri Department of Transportation presented the 2017 Bridge Inspection Summary Report, which included updated information on 59 bridges, not including Riverside Bridge. Mr. Fox said the inspections occurred between January 9, 2017 and January 19, 2017 with the assistance of the County Road District Department. Presiding Commissioner Weter noted that the Riverside Bridge is located in the Ozark (03 special Road District, and asked what might happen with the bridge. Mr. Sivils said the Riverside Bridge was closed and has not been inspected. He said that if the bridge is closed and not worked on for two years it will be taken off the National Bridge Registry and would no longer be eligible for funding. He said if that happened the County would receive a letter stating that the bridge would be dropped off the registry, however, if the County is actively working to try and find a solution to replace it they can draft a letter asking for an extension. Presiding Commissioner Weter asked if the Ozark Special Road district was aware of that fact. Mr. Sivils said that all correspondence is sent to the County Commissioners. Mr. Fox recommended having Ms. Beadles contact the Ozark Special Road District to obtain an extension for Riverside Bridge, and to contact Billings Special Road District regarding the bridge on Terrell Road. Mr. Fox said that the following bridges will not be included in the inventory list: Saddlebrook Bridge located on Ranch Drive, and the bridge located on Highway F, south of Marshfield, that is owned by Mr. McMullin. Mr. Fox then recommended after each Spring to power wash the bridge decking to remove salt, and also to repair any holes. He noted that all bridges are to be inspected within 90 days after they open, and then reviewed the specifics for each bridge inspected. Ms. Beadles said she will contact the Special Road Districts and convey the MoDOT bridge inspection information. Presiding Commissioner Weter entertained a motion to enter into the record the Bridge Inspection Summary provided by Kevin Fox from MoDOT. n 31Page (0') January Term Monday, February 27, 2017 9:05 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: ' Ralph Phillips, Eastern Commishibner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:40 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right-Of-Way -Thyme Road - Common 2 Attendees: Leo Snelling, Kevin Fox, Todd Wiesehan Presenter Todd Wiesehan, Planning and Development Administrator, presented to the County Commission a Right-of-Way Deed for White Ash Road located in the Common Two Road District, owned by Robert Donham. Mr. Wiesehan said this deed will provide an additional 25 feet of right-of-way extending to the center line of the road. Presiding Commissioner Weter entertained a motion to accept the additional easement along White Ash Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Presiding Commissioner SECONDER: Hpsea Bilyeu, Western Commissioner _AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:50 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right-Of-Way -Thyme Road - Common 2 Attendees: Leo Snelling, Kevin Fox, Todd Wiesehan Presenter Todd Wiesehan, Planning and Development Administrator, presented to the County Commission a Right-of-Way Deed for additional easement along Thyme Road located in the Common Two Road District, offered by Jeanette and Steven Brown. Mr. Wiesehan said this deed will convey a strip of right-of-way with a lot line adjustment on the west side of Thyme Road, which will give the county 25 feet from the center line of Thyme Road. Presiding Commissioner Weter entertained a motion to accept the additional right-of-way along Thyme Road as defined. RESULT: ADOPTED [UNANIMOUS] MOVER: ¢L-- Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYESE Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Sheriff Computers Attendees: Leo Snelling, Executive Assistant Julia Maples, Sheriff Cole, Reserve Lieutenant Lori Rhoden The Commission met with presenters from the Sheriff's department regarding a bid opening for Sheriffs office computers. Sheriff Cole said they've solicited bids for computers. Ms. Maples said last year they submitted a bid because they wanted to 41Page (') January Term Monday, February 27, 2017 g:05 AM purchase up to 12 computers to replace desk top PC's as they go along. She said in 2016 they replaced 8 out of 12. A sole bid from PC Net was received which includes Lenovo Full Tower Workstations at the cost of $635.00 each, as well as Microsoft Office 2016 Suite software at the cost of $209.00 each. Western Commissioner Bilyeu inquired if only one bid was received, and Ms. Young confirmed that it was, and said that the bid was published for two weeks. Sheriff Cole recommended that the County Commission accept the bid from PC Net for a quantity of up to 12 work stations with Microsoft Office Suite software for each. Presiding Commissioner Weter entertained a motion to award the bid from PC Net to provide up to 12 Lenovo work stations at a cost of $635.00 each, as well as Microsoft Office 2016 Suite software at the cost of $209.00 each. RESULT: ADOPTED [2 TOO] , MOVER: Ralph Phillips, Eastern tiommissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ·I. •. 4 h AWAY: Ray WeteE Motion/Vote - 10:15 AM Brad Cole-Christian County Sheriff Grant - Grant Applications-Hazardous Moving Violations/DWI Enforcement Attendees: Leo Snelling, Executive Assistant Julia Maples, Sheriff Cole, Reserve Lieutenant Lori Rhoden The Commission met with presenter Sheriff Cole regarding Grant Applications for Hazardous Moving Violations/DWI Enforcement. Sheriff Cole presented the County Commission with grant applications for Sobriety Checkpoints and DWI Saturation in the amount of $19,804.00, and for Enforcing Hazardous Moving Violations in the amount of $9,516.00 from the Missouri Department of Transportation. Presiding Commissioner Weter asked if the grant administration rules and requirements have been met and if the grant writer attended training classes to receive federal grant funds. Sheriff Cole said these grants were written by Lori Rhoden, who has written many grants for the Sheriff's department and has met the requirements to obtain federal funds. Sheriff Cole said they are requesting approval to submit the applications that have been reviewed and approved by County Counselor John Housley. Presiding Commissioner Weter entertained a motion to authorize the grant applications for Enforcing Hazardous Moving Violations and Sobriety Checkpoints and DWI Saturation presented by the . Sheriff. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: · Ray Weter, Ralph Phillips, Hosea Bilveu Motion/Vote - 10:30 AM Brad Cole-Christian County Sheriff Agreement - Nixa Police Department IGA Attendees: Leo Snelling, Julia Maples, Sheriff Cole, Captain Richard Ramage 51Page 0 January Term Monday, February 27, 2017 9:05 AM The Commissioners met with presenters from the Sheriffs department to discuss an Intergovernmental Law Enforcement Services Agreement between the City of Nixa's police department and the Christian County Sheriff's Department. Sheriff Cole said this mutual agreement with the City of Nixa was drafted by County Counselor John Housley, and is the same agreement we have throughout the County with all the cities. Sheriff Cole said the agreement details the authority of each agency, as well as the cost for major events. Presiding Commissioner Weter entertained a motion for the Christian County Commission to approve the mutual aid agreement between the Christian County Sheriffs Department and the City of Nixa through 2020. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastefn Commissioner h SECONDER: : Hosea Bilyeu, Western Commissioner - 1 AYES: Ray'Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:45 AM Brad Cole-Christian County Sheriff Contract - Inmate Healthcare Addendum The meeting was attended by Commission Secretary Malinda Young, Purchasing Agent Leo Snelling, Sheriffs Administrative Assistant Julia Maples, Sheriff Brad Cole and Captain Ramage. 3 The Commissioners met with presenters from the Sheriffs department to discuss the Inmate Healthcare Addendum. Sheriff Cole said that currently he has 3 hours of mental health services contracted per week, and he is requesting adding an addendum to the Advanced Correctional Healthcare Inmate Healthcare Contract for an additional 10 hours. The total cost of the Healthcare contract will now be $344,740.67, which is below the budgeted cost. Sheriff Cole said in the past two months they have had more assaults in the jail, and noted that the addendum was approved and signed by County Counselor John Housley and the County Auditor. Presiding Commissioner Weter entertained a motion to approve the addendum to the Advanced Correctional Healthcare contract for an additional 10 hours of mental health services per week. RESULT: -ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissionar SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph.Phillips, Hosea Bilyeu, Motion/Vote - 10:55 AM Brad Cole-Christian County Sheriff Discussion - Disposal of Surplus Property Attendees: Leo Snelling, Julia Maples, Sheriff Cole, Alec McChesney The Commission met with presenters from the Sheriff's department to discuss disposal of surplus property. Sheriff Cole said they have the following equipment to sell: Two diesel military generators, two military hummer utility vehicles, one 1984 5-ton military 0 truck, one 1967 military trailer, and one 2005 Chevrolet 3500 passenger transport van. Sheriff Cole said that they continue to pay insurance on these vehicles even though 61Page r-3 january Term Monday, February 27, 2017 g:05 AM they're not used, and recommended using an online auction website (www.govdeals.com) to advertise the military merchandise with the assistance of a local representative. He also noted that the passenger van could be sold through an auto auction. Western Commissioner Bilyeu asked what amount of time is needed to sell this equipment online. Sheriff Cole answered that the notice is placed online for two weeks, and it is processed within 30 days. Presiding Commissioner Weter asked if the public can bid on these items. Sheriff Cole said yes, and the public can also bid on the surplus property. Presiding Commissioner Weter entertained a motion to approve the sale of the military items listed as well as the transport van, and to make arrangements to carry this out. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Comrrlissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Commission Discussion - Improving Communication Attendees: Miranda Beadles, Todd Wiesehan, Leo Snelling, Julia Maples, Brad Cole, Alec McChesney, Amelia Wigton, Prosecutor Amy Fite Western Commissioner Bilyeu said that communication is the health of the organization, and he doesn't want to engage in correction or finger pointing, but wants to make it a matter of consideration that the Christian County government can improve communication relating to the closing of the Historical Courthouse doors for security purposes. He said the Collector expressed his concern that there wasn't enough notice given to the public regarding the closing of the doors, and asked what they can do better to minimize the confusion. Presiding Commissioner Weter was unaware that family custody trials were taking place and Eastern Commissioner Phillips was concerned about security. Eastern Commissioner Phillips informed Presiding Commissioner Weter that family custody trials can generate tension and become a security concern, and it was imperative to lock the doors quickly. Western Commissioner Bilyeu asked the audience to email the County offices and place a notice in the newspaper in the future. Eastern Commissioner Phillips said that he and Presiding Commissioner Weter were blind-sided and didn't know the courtroom was going to be utilized. Western Commissioner Bilyeu asked those in the organization to consider giving everyone as much lead time as possible, and said it would be helpful to know when the docket was set in order to have security in place. He said these are small things that show respect to those working in the courthouse as well as public citizens. Western Commissioner Bilyeu said that there's been a lack of respect as well as disrespectful communication, and he said that we are called beyond to be courteous. He offered his apologies to the citizens of the County for the lack of preparation in the closing of the courthouse doors. Presiding Commissioner Weter thanked Ms. Wigton for posting the information. There was discussion about being conscious of Sunshine Laws and making sure that items that need to be addressed be placed on the agenda. Ms. 71Page January Term Monday, February 27, 2017 9:05 AM Fite asked if the Commission would consider a routine meeting of all department heads. Presiding Commissioner Weter expressed concern about the Sunshine Law being violated. There Was discussion about how communication can be better handled in the future, possibly through quarterly meetings or via email documentation. Motion/Vote - 11:30 AM Miranda Beadles-Highway Engineer Bid Decision - RFQ Decision-Engineering Consultant Attendees: Leo Snelling, Miranda Beadles, Todd Wiesehan The Commission met with presenter Miranda Beadles, Highway Engineer, regarding the RFQ decision for an Engineering Consultant. The County Commission had previously received RFQ's for engineering services from the following three companies: Palmerton Parrish, Inc.; Allgeier, Martin & Associates; and Great River Engineering. County Road Engineer, Miranda Beadles, developed an evaluation criteria worksheet based on points. Ms. Beadles said the firms were ranked by knowledge, project approach, location, and minority/women participation. Ms. Beadles recommended that they negotiate with all three firms to obtain quotes as needed for services, based on the best price, time, and location. Ms. Beadles said she would get started working on contracts and pricing. Commissioner Bilyeu said he likes the research that Ms. Beadles has done, and Commissioner Phillips said he likes having options and would like to authorize Ms. Beadles to proceed. Western Commissioner Bilyeu moved to allow Ms. Beadles to move forward in negotiating pricing and to draw from any of these three firms based on the project, cost, time, and location, and to proceed with the process of obtaining pricing and contracts. RESULT: ADOPTED [UNANIMOUSI MOVER: ·Hosea Bilyeu, We-stern Commissioner f SECONDER: Ralph Philfips, Eastern Commissioner "* AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 12:00 PM 12:00 PM Adjournment Presiding Commissioner Weter said seeing no further business we are adjourned. i €-1 l»=6.- Presiding Commissioner, Ray Weter 8]Paige 0 January Term Monday, February 27, 2017 9:05 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 91Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Wednesday, March 1, 2017 10:50 AM The Christian County Courthouse L Convene The meeting was called to order at 10:50 AM by Presiding Commissioner Ray Weter .*tteridde Nahfe k- 9 - 7 ,. ' 6 .·' . Title i ' '' 2 . ,£L t Ray Wilr I Presiding Commissioner, Ray Weter -0/ Hosea Bilyeu 31Page 0¢ January Term Monday, March 24 2017 8:50 AM Western Commissioner, Hosea Bilyeu 1 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 41Page -At -I'll-/ra Christian County Commission 100WestchurchstRoom 100 D Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, March 23, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter ]Att&*BdfNam¥.T - s -7 >3-]fi- --7 11.-- Title " p -; Stitus U t ! Artived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Establish Quorum III. Agenda 3 Motion/Vote -_8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner noted the presence of a quorum, and then entertained a motion to approve the agenda for today, March 23, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: H#sea Bilyeu, Western Commissioner t SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu , Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing Presiding Commissioner Weter said we have no financials to approve, and entertained a motion to approve the closed session minutes from March 16, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Raiph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu- Motion/Vote - Approve Minutes 1 L ('01 January Term Thursday, March 23, 2017 8:50 AM Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing Presiding Commissioner Weter entertained a motion to approve the regular session minutes from March 16, 2017. RESULT: - ADOPTED [UNANIMOUS] -t- MOVER: Hosea Bilyeu, Western Commissioner 19 - SECONDER: Ralph Phillips, Eastern Commissioner* AYES: =E= Ray Wete;, Ralph Phillips, Hoseh Bilyeu Motion/Vote - Approve Minutes Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing Presiding Commissioner Weter entertained a motion to approve the regular session minutes from March 17, 2017. RESUL¥: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner A¥ES: Ray Weter, Ralph Phillips, Hosea Bilyeu l Motion/Vote - Approve Minutes Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing Presiding Commissioner Weter entertained a motion to approve the regular session minutes from March 20, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,:Eastern Commissioner AYES: Ray Weter, Ralph phillips, Hosea Bliyeu Motion/Vote - 9:00 AM John Young-Christian County Assistant Prosecutor Discussion - Restitution Discussion and Possible Decision-Goodall Case Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing The Commissioners met with John Young, Christian County Assistant Prosecutor, regarding a discussion about restitution in the Goodall case. Mr. Young said in his previous discussion with the Commissioners he asked them to gather information 63 regarding a demand for restitution. Mr. Snelling sent Mr. Young an e-mail outlining a proposed claim for restitution, which includes service contracts for two iPads for a total 21Page 63 January Term Thursday, March 23, 2017 8:50 AM of $1,919.52. Mr. Young said he will submit the restitution claim in that amount, and if the opposition disputes it there will be a hearing. Presiding Commissioner Weter entertained a motion to proceed with the restitution effort based on the recommendation by Mr. Snelling. RESULT: -APOPTED IUNANIMOUS] MOVER: Ralph Phillipt Eastern Commissioner + : SECONDER: Hosea Bilyeu, western Commissioher AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 9:30 AM Phil Amtower-Emergency Management Bid Opening - Bid Opening-Computers for Emergency Management Attendees: Hannah Smith - Christian County, John Young - Christian County Assistant Prosecutor, Leo Snelling - Director of Purchasing, Shawn Oliver - PC Net The Commissioners met with presenters Cheryl Mitchell and Phil Amtower (Emergency Management) for a bid opening for computers. Ms. Mitchell opened the bids. The first bid was from Y&S Technologies, Inc., and the second bid was from PC Net. Mr. Amtower said they will review the bids and verify the specifications are the same, and will come back with a recommendation on Monday, March 27, 2017. Presiding Commissioner Weter said he wants Mr. Snelling to review the bids as well. Presiding Commissioner Weter entertained a motion that the Commission will expect a decision for the computers for Emergency Management on Monday, March 27, 2017. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commjssioner AYES: Ray Weter, Ralph Phillilis, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Commission Appointment - Board of Equalization Reappointment-Kyle Estes Attendee: Leo Snelling - Director of Purchasing The Commissioners met to discuss a board of equalization reappointment for Kyle Estes. Western Commissioner Bilyeu suggested Assessor Danny Gray write an informational letter to the public (via the Christian County Headliner) that will give citizens notification that property reassessment is approaching, and that it's mandated by law every two years. Presiding Commissioner Weter said Mr. Estes has indicated his willingness to continue to serve, and entertained a motion to approve the reappointment of Mr. Kyle Estes to the Christian County Board of Equalization, term expiring March 23,2019. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 31Page (') January Term Thursday, March 23,2017 8:50 AM 9:55 AM Stand In Recess Attendees: Leo Snelling - Director of Purchasing Presiding Commissioner Weter said we will stand in recess until 1:00 p.m. Motion/Vote - 1:00 PM Christian County Commission Discussion - Closed Session Per Statute 610.021.2-Real Estate Western Commissioner Bilyeu said we are back in session, and then entertained a motion to enter into closed session per Statute 610.021.2, regarding Real Estate. Western Commissioner Bilyeu noted the presence of a quorum. RESULT: ADOPTED [2 TO 01 MOVER: Ralph Phillips, Eastern Co#imissioner SECONDER: --Hosea Bilyeu, Western Commissioner 4 6 AYES: Ralph Phillips, Hosea Bilyeu AWAY: Ray Weter IV. Adjournment n The meeting was closed at 1:44 PM 1:44 PM Statement Presiding Commissioner Weter said to let the record show that we're back in open session, and seeing no further business we are adjourned. 661 WA Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 41Page t 0 January Term Thursday, March 23, 2017 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips D 51Page Christian County Commission 100 West Church St Room 100 0 /7 4 2' 1 Ozark MO 65721 12 , January Term http://ChristianCountyMO.iqm2.com '4,A>&-:49 '441 OF C.\*j - Minutes - Monday, March 27, 2017 10:35 AM The Christian County Courthouse L Convene The meeting was called to order at 10:35 AM by Presiding Commissioner Ray Weter -Ated*ded Name. -4 ;Title . . , . Status t ---:Arrived b . Ray Weter Presiding Commissioner Present 10:35 AM Ralph Phillips Eastern Commissioner Present 10:35 AM Hosea Bilyeu Western Commissioner Present 10:35 AM Krista Cronin Deputy Clerk Present 10:35 AM Malinda Young Secretary Present 10:35 AM II. Establish Quorum III. Agenda Motion/Vote - 10:35 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, March 27, 2017 as published. - RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeil, Western Commissioner . r .2 i £2,1 ·it i. !· SECONDER: Ralph Phiftips, Eastern Commissioner ,i u AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:37 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the regular session minutes from March 23, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea,Bilyeu Motion/Vote - 10:38 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the closed session 0 minutes from March 23, 2017 per Statute 610.021.2, regarding real estate. 0 January Term Monday, March 27, 2017 1085 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 44 SECONDER: Hosea Bilyeu, Western Commissioner - AYES: Ray Weter, Ralph.Phillifs, Hosea.Bilyeu _ Motion/Vote - 10:40 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Leo Snelling - Director of Purchasing Presiding Commissioner Weter entertained a motion to approve Certified Court Order 3- 27-2017-01 for the March 2017 Cart Fund, which represents the January 2017 Term. The·Certified Court Order is broken down as follows: Amount Received $116,828.59 Bridge 15% $17,524.29 Common One $34,663.04 Common Two $32,700.32 Billings Special $12,033.34 Garrison Special $2,792.20 0 Ozark Special $11,998.30 Selmore Special $3,201.11 South Sparta Special $1,296.80 Stoneshire Special $619.19 Total Roads $99,304.30 Total Bridge $17,524.29 Total Disbursed $116,828.59 RESULT: ADOPTED [UNANIMOUS] 1 4 MOVER: Hosea Bilyeu, Western Commissioner i SECONDER: Ralph Phillips, Eastern Commissioher AYES: Ray Wetar, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:42 AM Ashley Hannah, Christian County Commission Minutes & Financials Approval - Financials - KPM CPA's & Advisors Attendees: Leo Snelling - Director of Purchasing Presiding Commissioner Weter said we have before us a document stating authorization to approve entering into an agreement with KPM CPA's and Advisors who are our auditors of record. This document confirms our agreement that KPM will begin our 0 annual audit as a matter of record. Presiding Commissioner Weter said this document requires a signature on his part and unless anyone knows why he shouldn't, he intends 21Page 0 January Term Monday, March 27.2017 10:35 AM to sign the agreement. Eastern Commissioner Phillips moved to authorize Presiding Commissioner Weter to sign the agreement with KPM CPA's and Advisors. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commission.er SECONDER: Hosea Bilyeu, Western Commissioner i AYES: Ray Weter, Ralph Phillips, Hosea Bily.eu 10:43 AM Financials Attendees: Leo Snelling - Director of Purchasing Presiding Commissioner Weter said there has been a call for modification on the new doors that are in the process of being installed. Mr. Snelling said the modification has to do with a locking mechanism in the door that won't allow the release to work. There was discussion on whether the modification work is reimbursable by the contractor since he signed agreements with the County. Presiding Commissioner Weter said he thinks they owe it to the citizens of the County to make the argument that the doors were part of the contract and were built forthis facility, and so theyshould have been delivered and installed ready to go. There was a consensus that the matter will be investigated further. 0 Motion/Vote - 10:45 AM Phil Amtower-Emergency Management Bid Decision - Bid Decision-Computers for Emergency Management Attendees: Phil Amtower - EMA, Leo Snelling The Commissioners met with presenter Phil Amtower regarding a bid decision for computers for Emergency Management. Both Mr. Amtower and Mr. Snelling recommended the bid be awarded to PC Net. Presiding Commissioner Weter entertained a motion to approve the bid by PC Net to provide computers for Emergency Management per the bid specifications. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner r .SECONDER: Ralph Phillips, Eastern Commissioner : AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Greg Williams-Connell Insurance Presentation - HR Presentation Attendees: Greg Williams and Kaci Pfaff with Connell Insurance, Leo Snelling The Commission met with presenters Greg Williams and Kaci Pfaff with Connell Insurance for a Human Resources presentation. There was discussion about the needs of the County, including job descriptions, a salary matrix, personnel evaluations, exit D interviews, and an employee manual. Eastern Commissioner Phillips expressed his interest in developing a paid time off policy as well as updating the current per diem 31Page 0 January Term Monday, March 27,2017 1085 AM policy. There was discussion about Ms. Piaffs background and experience. Mr. Snelling said he feels a human resources audit is absolutely essential to this process. Presiding Commissioner Weter entertained a motion to revisit this issue at a date to be determined. RESULT: ADOPTED [UNANIMOUS] MOVER: , Hosea Bilyeu, Western Conitissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 11:40 AM 11:40 AM Adjournment Presiding Commissioner Weter said seeing no further business we are adjourned. 3 114 Wriu i Ray Witer Presiding Commissioner, Ray Weter 1 Hosea Bilyeu Western Commissioner, Hosea Bilyeu £-3-€ Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page t t Christian County Commission 100 West Church St, Room 100 Ozark.MO 65721 Ianuary Term http://ChristianCountyMO.tqm2.com - Minutes - Thursday, March 30, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter FAttendee:Name , - .L: 'Title Status, ' Arrivedf Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary - - Present 8:50 AM II. Establish Quorum III. Agenda Motion/Vote - 8:50 AM Christian County Commisson Discussion - Approve Agenda Attendees: Clint Ellingsworth - Mayor of Highlandville Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, March 30, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern.Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner _ p AYES: - Ray Weter, Ralph Phillips, Hosea.Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Clint Ellingsworth - Mayor of Highlandville, Leo Snelling, Darrell Decker Presiding Commissioner Weter said there are no financials to discuss, and entertained a , motion to approve the regular session minutes from March 27, 2017 as published. RESULT: _ ADOPTED [UNANIMOUS] I. MOVER: "' Hosea Bilyeu, Western+Commlisioner SECONDER: Ralph Phillips; Eastern Commissionen AYES: Ray Weter,·Ralph,Phillip©Hosea Bilyeu Motion/Vote - 9:00 AM Darrell Decker Presentation - Multi County Healthcare Presentation 0 anuary Term Thursday, March 30,2017 8:50 AM Attendees: Clint Ellingsworth - Mayor of Highlandville, Leo Snelling, Darrell Decker, Paula Brumfield The Commissioners met with Darrell Decker for a multi-county healthcare presentation. Mr. Decker said he works as a consultant for Arthur J. Gallagher & Co., and then gave his credentials and background. Mr. Decker is currently surveying various counties to present a health insurance consortium plan in which there's currently eight counties (500 employees) involved. This plan would involve a state-wide bid for health insurance and if Christian County participates they would be under no obligation to take part in the final plan. Mr. Decker said if by the end of April he has enough counties (2500-3000 employees), they will go forward with the bidding process, contact the human resources department, and then gather the information needed to include Christian County in the bidding process. Mr. Decker said if the plan goes through, the network providers could be Cox or Mercy, and said if they end up with Blue Cross it could be a hybrid self-insured plan. Mr. Decker said if Christian County wants to participate in the bidding process he would just require an email stating so. There was discussion about workman's compensation. Western Commissioner Bilyeu moved to take the initial steps as indicated with the understanding that we are under no obligation to take any insurance offered. RESULT: ADOPTED [UNANIMOUS] MOVER: ' Hosea Bilyeu, Western Commissioner ,- 0 SECONDER: Ralph Phillips, Eastern Commissioner i P AYES: ' Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Miranda Beadles-Highway Engineer Bid Opening - Bid Opening-HVAC Replacement Attendees: Miranda Beadles - Christian County Highway Engineer, Leo Snelling, Tony Piohe with Specialty Air Conditioning Services Int. The Commissioners met with presenter Miranda Beadles for a bid opening for HVAC replacement in the Common One and Common Two shops. Ms. Beadles said the HVAC has been failing in both shops and we've allocated this expense in our budget this year. There were two bids received. The first bid opened was from Hometown Heating & Cooling LLC based in Sparta, Missouri. The bid was as follows: Common One HVAC Replacement: Goodman unit: $3,750.00, York unit: $4,300.00. Common Two HVAC Replacement: Goodman unit: $4,400.00, York unit: $5,050.00. The second bid opened was from Specialty Air Conditioning Services Inc based in Springfield, Missouri. The bid was as follows: Common One HVAC Replacement: York unit: $8,156.00. Common Two HVAC Replacement: York unit: $7,846.00. Ms. Beadles said she will review the bids to make sure all documents are completed, and will then come back to the Commission with a recommendation for award. 0 21Page 0 Christian County Commission 100 West Church St Room 100 0 Ozark MO 65721 ApriI Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, April 13, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Ait@ndde Name Title ff .·Statui ' = - Afriuati 3 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Establish Quorum III. Agenda 0 Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then said to let the record show that we will be having and declaring an emergency meeting for administrative issues and we'll note that in the minutes. Presiding Commissioner Weter entertained a motion to approve the amendment to the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner14 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - Approve Amended Agenda Presiding Commissioner Weter entertained a motion to approve the agenda for today, April 13, 2017 as amended. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Leo Snelling D April Tenn Thursday, April 13, 2017 8:50 AM There are no minutes to approve. Presiding Commissioner Ray Weter said we have Certified Court Order 04-13-2017-01 for April 2017 #332 Sales Tax, which represents the April 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $313,698.17 Common Road 1 $97,183.69 Common Road 2 $95,332.87 Common Road 1 $17,708.33 Common Road 2 $17,250.00 Common 1 Total $114,892.02 Common 2 Total $112,582.87 Amount to Remain in Pool $91,543.34 Presiding Commissioner Ray Weter entertained a motion to accept Certified Court Order 04-13-2017-01. Presiding Commissioner Weter said there is a financial issue which will result in an emergency meeting today. He said our Accounts Payable Clerk (Norma Ryan) has been waiting since Tuesday for the Auditor's authorization to pay invoices. Ms. Ryan will be 0 leaving at 2:30 pm today and will not return until Monday. Presiding Commissioner Weter said we did change the policy at one time to accommodate the Auditor and Treasurer because they wanted checks written on Tuesdays. Today is Thursday and the Auditor still has not produced the necessary documentation and authorization in time for Ms. Ryan to write the checks. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner- 1 AYES: Ray Weter., Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:02 AM Bob Barnhart-Building Inspections Discussion - Quarterly Report Attendees: Leo Snelling, Bob Barnhart, Todd Wiesehan The Commissioners met with Bob Barnhart, Building Inspections, to hear his quarterly report. Mr. Barnhart gave his report, which detailed revenues and expenditures for January, February, and March. Mr. Barnhart mentioned his department has two trucks that have over 200,000 miles on them, so they will likely require maintenance or replacement soon. Presiding Commissioner Weter entertained a motion to accept the report offered by Mr. Barnhart on the activities for the first quarter of the Building Inspection Department into the record. 21Page n April Term Thursday, April 13,2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Todd Wiesehan-Planning and Development Discussion - Quarterly Report Attendees: Leo Snelling, Todd Wiesehan The Commissioners met with presenter Todd Wiesehan, Planning and Development Administrator, to hear his quarterly report. Mr. Wiesehan gave his quarterly report, which included updates on residential and commercial development, staffing, economic development, and the new facility. There was discussion about a policy being written regarding use of the Planning and Development conference area. There was then discussion about the retirement of the Building Inspector and the possibility of reorganizing the structure with a position of Resource Management Director. Mr. Wiesehan will draft a proposal with a job description as well as education and training requirements for the possible position. Presiding Commissioner Weter entertained a motion to enter the 2017 1st quarter report submitted by Planning and Development as presented by Mr. Wiesehan. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 1 Motion/Vote - 10:08 AM Christian County Commission Discussion - Closed Session-Statute 610.021.2-Real Estate Presiding Commissioner Weter entertained a motion to enter into closed session per Statute 610.021.2 regarding Real Estate. Roll call vote ensued. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Rance Duffy-E911 Discussion - HVAC for Dispatch Discussion Attendees: Rance Duffy - E911, Richard Teague Late Attendee: Leo Snelling The Commissioners met with presenter Rance Duffy, of E911 to discuss HVAC for dispatch. Mr. Duffy said dispatch is located in the bottom of the courthouse and they've been contending with the HVAC over the years. He said it's a small, confined area, they have employees and computers working there 24/7. Mr. Duffy said the building was 31Page D April Tenn Thursday, April 13,2017 8:50 AM never designed to have the room used for dispatch utilized all the time, and it becomes unbearably hot there, especially in the summer months. Mr. Teague has been in HVAC school and he and his instructor have come up with a solution for a mini air conditioner for the department. There was discussion about cost (approximately $3,500.00 to $4,000.00) and where the equipment would be located. Mr. Duffy said the 911 Board is happy with the solution, and he said the labor and equipment costs would be paid for by E911 via reimbursement after the project is complete. Presiding Commissioner Weter asked Mr. Duffy to produce a letter stating their intentions to reimburse the County for the expenses associated with installation of a mini HVAC unit for 911 dispatch. The Commissioners expressed their support, and Western Commissioner Bilyeu moved to move forward with plans for installation of a mini HVAC system for the 911 dispatch area contingent upon the letter produced by the E911 board and the opinion of County Counselor John Housley. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Ted Nichols-Christian County Collector 3 Discussion - Walk Up Window Discussion and Possible Decision Attendees: Captain Koch, Leo Snelling, Amelia Wigton, Ted Nichols, Danny Gray Late Arrival: Clerk Kay Brown The Commissioners met with presenter Ted Nichols, Collector, for a discussion and possible decision on a walk-up window for his office. There was a brief discussion about details of the walk-up window, as well as discussion about who would install the doors. Presiding Commissioner Weter said he wouldn't mind looking at bids. There was discussion about how the Tax Maintenance Fund would be utilized for the project if it was approved since it's discretionary and normally carries over from one year to the next. Captain Koch with campus security said he didn't have any security concerns as long as no current security procedures are bypassed. Mr. Gray said Mr. Nichols has agreed to allow citizens to drop off their assessment sheets at the walk-up window. Presiding Commissioner Weter told Mr. Nichols as long as he's willing to pay for this project it changes things as he's not willing to spend any more money on renovations. There was discussion on the bids and how they would also include security cameras to meet the standards of cash handling, as well as electrical and doors. Presiding Commissioner Weter suggested that Mr. Nichols work with Mr. Snelling to draw up a bid request, and for Mr. Nichols to work with Captain Koch in order to interface security cameras. Western Commissioner Bilyeu moved to continue with the process of developing the specifications and obtaining bids for this system with the understanding that approval will be reconsidered after bids are received. 0 41Page 1 0 April Terrn Thursday, April 13, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips,· Hosea Bilyeu Motion/Vote - 11:45 AM Ted Nichols-Christian County Collector Discussion - Ozark Abstract Renewal Attendees: Ted Nichols, Leo Snelling The Commissioners met with presenter Ted Nichols, Collector, regarding a renewal with Ozark Abstract. Mr. Nichols said this contract is in its third year, so it's going to have to be bid out, and Mr. Snelling will submit this td the newspaper as soon as possible. Presiding Commissioner Weter entertained a motion to approve publishing a bid request for abstract searches on behalf of the Christian County Collector. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu D IV. Adjournment The meeting was closed at 11:49 AM 11:49 AM Adjourn Attendees: Ted Nichols, Leo Snelling Presiding Commissioner Weter noted that the issue regarding the emergency meeting was resolved, and said seeing no further business we are adjourned. 01 1/loililizil Presiding Commissioner, Ray Weter .//-0.- Hosea Bilyeu 0 Western Commissioner, Hosea Bilyeu 51Page 0 April Tenn Thursday, April 13, 2017 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 0 61Page Christian County Commission 100West ehurch S# Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 17, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *ttert'dde-N drt'e=-5 - -/ 3 -131 · t- -- L. f . Title y 1 -, .- *Staiti*,1 3 iv,Arriedil J 7 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quoruni III. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum and then entertained a motion to approve the agenda for today, April 17, 2017 as published. RESULT: ADOPTED [ONANIMOUS] 4 0 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, RAIph Phillips,. Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Leo Snelling There are no financials. Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 6, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter; Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes D Attendees: Leo Snelling April Term Monday, April 17, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 7, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph. Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western CoMmissioner AYES: Ray Weter/Ralph.Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 10, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Wetdr, Ralph phillips, Hosea Bilyeu Motion/Vote - 8:57 AM (-3 Approve Minutes Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 13, 2017. RESULT: ADOPTED [UNANIMOUS] t MOVER: . Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Comfrlissioner # AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 8:58 AM Approve Minutes Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the closed session minutes per Statute 610.021.2 regarding Real Estate from April 13, 2017. RESULT: ADOPTED [UNANIMOUSI MOVER: Ho#ea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Karen Matthews-Christian County Treasurer 0 Discussion - Quarterly Report Attendees: Leo Snelling, Treasurer Karen Matthews 21Page April Term Monday, April 17,2017 8:50 AM The Commissioners met with presenter Karen Matthews, Christian County Treasurer, to hear her quarterly report. Ms. Matthews presented the Commissioners with a Total Funds Report which shows the balances for the end of the quarter. The document came from a bank requisition, as Ms. Matthews wasn't able to get into the Mass 90 software this morning to pull her normal report. It was noted that the March financials haven't been received yet. Presiding Commissioner Weter asked Ms. Matthews about the Clerk's 5% fund. Ms. Matthews said the 5% fund is the Clerk's discretionary fund and the revenues come from entities that have items on the ballot. Presiding Commissioner Weter entertained a motion to enter the quarterly report provided by Treasurer Karen Matthews into the record. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillibs, Eastern Cbmmissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, flosea Bilyeu Motion/Vote - 9:30 AM Kelly Hall-Christian County Recorder Discussion - Quarterly Report Attendees: Kelly Hall The Commissioners met with Kelly Hall, Christian County Recorder, to hear her quarterly report. Ms. Hall presented the Commission with a Fee Allocation report. There was discussion about the Shelter Fund, and how the Commissioners can change the document fees. Ms. Hall verified that $5.00 of the fees collected for each marriage license are given to the local domestic violence shelter. Ms. Hall said the license amount hasn't changed much, it's currently $46.00 for the license, plus $9.00 for the certified copy. Eastern Commissioner Phillips said he's been trying to get a definitive answer on fees collected to give to the domestic violence shelter, as it seems the only funding they're giving the shelters comes from Ms. Hall's office. Presiding Commissioner Weter said this question is currently being pursued by County Counselor Housley, so if we get a resolution we should expect it to come from him. Presiding Commissioner Weter entertained a motion to enter into the record the quarterly report as presented by Kelly Hall, Recorder of Deeds. RESULT: ADOPTED [UNANIMOUSI MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner , AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Miranda Beadles-Highway Engineer Change Order - Change Order-C2 Slabs Attendees: Miranda Beadles, Leo Snelling The Commissioners met with presenter Miranda Beadles, Christian County Highway - Engineer, regarding a change order for slabs in Common Two. Ms. Beadles said last fall we signed off on contracts for slab work in Common Two. She said the projects have 31Page ('00) April Term Monday, April 17, 2017 8:50 AM been completed but during the course of work there were some things that needed to be addressed, which were approved through Field Directives. She said Field Directives are used to approve work immediately (if they find problems during the course of work) so that they won't have to pay to re-mobilize. Ms. Beadles said this change order will come out of the Bridge Fund and they have more than enough to cover it without impacting other projects. Presiding Commissioner Weter entertained a motion to approve the change order for the Common Two slabs project in the amount of $4,230.70 to be added to the original bid amount of $177,188.00, resulting in a total project cost of $181,418.70, which will be payed out of the Bridge Fund. RESULT: 1 ADOPTED [UNANIMOUS] . I :4 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner . 4-- i AYES: , Ray Weter, Ralph Phillips,:Hosea Bilyeu Motion/Vote - 10:30 AM Miranda Beadles-Highway Engineer Bid Opening - MoDOT Bid-Trailer for Cl Attendees: Miranda Beadles, Leo Snelling The Commissioners met with presenter Miranda Beadles, Christian County Highway Engineer, regarding a MoDOT bid for a trailer for Common One. Ms. Beadles said they 63 have a trailer that they typically haul backhoes on. The trailer is a 1993 model, worth $2,250.00, and the lug nuts came off while the road crew was hauling a backhoe, creating a safety issue. She said the two axels on it are different, are both obsolete, and the cost to replace them is $5,000.00. The trailer doesn't meet their current needs and in order to get something as soon as possible they're intending to piggyback on a MoDOT bid, which will relieve them of the obligation of posting and soliciting bids from other vendors, which is a lengthy process. Ms. Beadles said the total cost is $12,746.00, which includes credit for trade-in on the current trailer. Presiding Commissioner Weter entertained a motion to approve the purchase of a 24,000 pound payload capacity trailer for the Common One Road District, which will be purchased on the MoDOT bid. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph phillips,-Hosea Bilyeu ' IV. Adjournment The meeting was closed at 10:37 AM 10:37 AM Adjourn Attendees: Miranda Beadles, Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. 41Page 0 April Term Monday, April 17, 2017 8:50 AM Qa„ 'DiL i Ray Vmer Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips D Eastern Commissioner, Ralph Phillips D 51Page 8 (.i Christian County Commission 100 West Church St; Room 10 0 ozark,MO 65721 6 April Term http://ChristianCountyMO.iqm2.com I. Minutes - Thursday, April 20, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter AtieBde-d..Nailib--- T' ' -Ul - 3 :, I.: 4 Title - - - 1 :· - '7 (3statti*v.- ;- *Arriv#fd- IR Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Establish Quorum III. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to amend the agenda by removing the 2:00 p.m. item. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner . SECONDER: Ralph Phillips, Eastern Coniniissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:53 AM Approve Amended Agenda Presiding Commissioner Weter entertained a motion to approve the Christian County Commission's regular session agenda for April 20, 2017 as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissionet AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Presiding Commissioner Weter entertained a motion to approve the minutes from April D 17, 2017. L M April Term Thursday, April 20,2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Cgmmissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Ashley Hannah, Christian County Commission Minutes & Financials Approval - Approve Certified Court Order 04-20-2017-01 Presiding Commissioner Weter entertained a motion to approve Certified Court Order 04-20-2017-01 for the April 2017 Cart Fund, which represents the April 2017 Term. The Certified Court Order is broken down as follows: Amount Received $123,667.50 Bridge 15% $18,550.13 Common One $36,692.15 Common Two $34,614.53 Billings Special $12,737.75 Garrison Special $2,955.65 Ozark Special $12,700.65 Selmore Special $3,388.49 South Sparta Special $1,372.71 Stoneshire Special $655.44 Total Roads $105,117.37 Total Bridge $18,550.13 Total Disbursed $123,667.50 RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Phil Amtower-Emergency Management Report - Quarterly Report Attendees: Leo Snelling, Phil Amtower The Commissioners met with presenter Phil Amtower, Director of Christian County Emergency Management, to hear his quarterly report. Mr. Amtower presented his report, which included information about planning, education, events, meetings, responses, grants, and upcoming events. There was discussion-about the National Incident Management System (NIMS), and how it's a nationwide program that keeps the same processes, planning, disaster exercises, preparedness, responses, and recovery the same, no matter the location. Mr. Amtower confirmed that Christian County is NIMS 21Page e 0 April Terrn Thursday, April 20,2017 8:50 AM compliant (which allows us to receive federal preparedness and hazard mitigation monies), but says it's difficult to keep the Sheriff's office compliant because of the high turnover. There was then discussion about County-owned equipment being stored on Mr. Amtower's private property because there's nowhere else to store it and because it makes the equipment more quickly accessible in an emergency situation. Western Commissioner Bilyeu suggested that Mr. Amtower create an inventory list of what is stored at his home. Presiding Commissioner Weter suggested looking for a facility to rent to store the equipment. Eastern Commissioner Phillips said it may delay Mr. Amtower's response time if he doesn't have the Mobile Response Unit close to his home. Presiding Commissioner Weter entertained a motion to enter the 1st quarter 2017 report as presented by Phil Amtower, Director of Emergency Management, into the record. RESULT: 1 ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: H6sea Bilyeu, Western Commissioner 2 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Lee Johnson-Christian County Recycling Report - Quarterly Report 3 Attendees: Leo Snelling, Lee Johnson The Commissioners met with presenter Lee Johnson, Christian County Recycling Supervisor, to hear his quarterly report. Mr. Johnson presented his report, and there was a brief discussion about the new bailer, which hasn't been received yet. Presiding Commissioner Weter asked Mr. Johnson to send over 2016 numbers for processed material in order to compare to this quarter's numbers, and then entertained a motion to enter the Christian County Recycling Center's 1st quarter 2017 report into the record. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner - AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Miranda Beadles-Highway Engineer Bid Decision - Concrete Bid Renewal Attendees: Leo Snelling, Brent Young, Miranda Beadles The Commissioners met with presenter Miranda Beadles, Christian County Highway Engineer, regarding a bid renewal for concrete materials. Ms. Beadles recommended that the Commission award the bid for one additional year to both Conco Companies and City Wide, as we are under no obligation to bid it out this year, and the prices will not change. Presiding Commissioner Weter entertained a motion to approve the recommendation of Ms. Beadles regarding vendors for our concrete materials. 0 31Page r. t 0 April Term Thursday, April 20, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissioner 4 " A¥ES: Ray Weter, Ralph Phillips, Hosea Bilyeu' Motion/Vote - 10:34 AM Christian County Commission Bid Decision - Empire Electric Renewal Attendees: Leo Snelling The Commissioners met to discuss a renewal with Empire Electric, however, Presiding Commissioner Weter said due to an investigation by their clerical staff it was discovered that the contract was not for electrical services, it was for an ethernet cable. It was determined that the contract doesn't need to be addressed because it was renewed last year for a 36 month period. Motion/Vote - 10:45 AM Christian County Commission Discussion - Building Inspector Job Description Proposal, Senior 0&M Supervisor Proposal Attendees: Leo Snelling The Commissioners met to discuss the Building Inspector job proposal, as well as the Senior Operations and Maintenance job proposal. Presiding Commissioner Weter said the position for Senior Operations and Maintenance was posted before it had been addressed by the Commission, and then entertained a motion to approve the job posting as provided by Ms. Beadles. RESULT: . ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:48 AM Building Inspector Job Description Proposal Attendees: Leo Snelling The Commissioners met to discuss the Building Inspector job description proposal, which was created by Todd Wiesehan. The Commissioners agreed that they had no issues with the job description as presented, and then offered suggestions to add to the description. Western Commissioner Bilyeu suggested adding the qualification of the ability to interact well with the public and others within our organization. Eastern Commissioner Bilyeu suggested adding language that would state the employee would work directly for the County Commissioners, in order to let them know who they report to. Western Commissioner Bilyeu said he will craft a revision to readdress on Monday, 0 April 24, 2017 which will address the added qualification, as well as add the statement that the employee will report directly to the Commissioners or their designee. There was then brief discussion about possible restructuring in the next few months. Presiding 41Page 4 0 April Term Thursday, April 20, 2017 8:50 AM Commissioner Weter entertained a motion to readdress this issue on Monday, April 24, 2017. RESULT: ,ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Westerd Conimissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES:· 4 Ray Weter, Ralph Phillips, Hosea Bilyeo p Motion/Vote - 2:00 PM Ted Nichols-Christian County Collector Report - Quarterly Report This item has been struck from the agenda. IV. Adiournment The meeting was closed at 11:06 AM 11:06 AM Adjourned Presiding Commissioner Weter said seeing no further business we are adjourned. 3 Qa-A lt>£64 1 Ray Waer Presiding Commissioner, Ray Weter . Hosea Bilyeu Western Commissioner, Hosea Bilyeu m. Ralph Phillips Eastern Commissioner, Ralph Phillips C) 5[Page Christian County Commission 100 West Church St, Room 100 • Et,rt,• 1 !*1 ozark Mo 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Friday, April 21, 2017 9:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter 74.ttdddEd.Nar@3 -J--37 +-'- --211; - Iitlet. ri,Ii:; ---7711rl ,-tst*tos>3 -*¥iVEd&- : Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Secretary Present 9:50 AM II. Establish Quorum III. Agenda Motion/Vote - 9:50 AM Christian County Commission 0 Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, April 21, 2017 as published. RESULT: ADOPTED'[UNANIMOUS] MOVER: Ralph Phillips,„ Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray·Weter, Ralph Phillibs, Hosea Bilyeu- Motion/Vote - 9:55 AM Kay Brown Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Leo Snelling, Julia Maples There are no minutes or financials to discuss. Motion/Vote - 10:00 AM Christian County Commission Discussion - Requisition Approval Path & Systems Administrator Discussion Attendees: Amelia Wigton, Julia Maples, Karen Matthews, Leo Snelling, Kay Brown, Paula Brumfield, Norma Ryan Late Arrivals: Miranda Beadles, Chris Snyder The Commissioners met for the requisition approval path and Systems Administrator 3 discussion. Presiding Commissioner Weter said after the initial discussion County Counselor Housley went back and crafted his opinion, and we're going to talk about the requisition approval path first. Presiding Commissioner Weter said Counselor Housley's 1 t April Terrn Friday, April 21,2017 9:50 AM opinion is that the first stop should be with the Purchasing Agent, and then there was discussion about a System Administrator and how all requests for access to the Incode 10 software are required to be in writing to the System Administrator. The System Administrator's sole responsibility will be to assign users, security roles and access to designated County employees and Elected Officials. Mr. Snelling said the pathway will start with the initiator, which is the Department Head who will sign off as the request being submitted by their department. It will then go to the Purchasing Agent, and then the Auditor, and assuming it gets through those steps it will revert back to the Purchasing Agent. Mr. Snelling said this will eliminate the sign-off requirements of the Commission since there will be no hard copy (although the Commission will still be able to trace all requisitions). Western Commissioner Bilyeu said he'd like to see proper checks and balances in our system, timeliness, and good communication back to the initiator of the purchase. Ms. Brown said she assumes the new system will relieve the Clerk from attesting to the Commissioner's signatures since they won't be signing the requisitions. Mr. Snelling answered he believes the attesting comes to the surface more in contract situations. Ms. Maples said she's concerned because the Sheriff's department is one of the largest in the County, and they've received little or no training on the Tyler system. She asked if the System Administrator will be able to lock the requisitions so they won't be able to be changed. Presiding Commissioner Weter answered yes. Ms. Maples asked if Elected Officials will be able to create requisitions for other Elected Officials. Presiding Commissioner Weter answered no, he's hoping they can prevent that from happening. Ms. Maples asked when she can anticipate a login to get into the system, as she's processing 20-25 requisitions a day. Mr. Snelling said Doug Sebert, Senior Implementation Consultant for Tyler Technologies, realizes the Department Heads haven't been completely trained in requisitions and so there will be a period of time in which we would have no choice but to run both systems simultaneously. Ms. Maples asked who would enterthe paper requisitions. Mr. Snelling said they can still be put through the system. Presiding Commissioner Weter entertained a motion to establish the requisition approval path as follows: 1. The initiation of the requisition will come from the Department Head or designee. 2. The requisition will then go to the Purchasing Agent for approval/disapproval. 3. The requisition will then go to the Auditor, who will confirm that there's money available in the budget. 4. If the requisition is approved it will be returned to the Purchasing Agent, who will then create a purchase order. The Department Head or designee will be able to see that their purchase order has been approved, and the order will be placed. Western Commissioner Bilyeu moved to approve the process as described, and to have the Purchasing Agent place the orders. 21Page 1? 0 April Term Friday, April 21,2017 9:50 AM RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Com'missioner SECONDER: Ralph Phillips, Eastern Cornrnissioner AYES: RayWeter, Ralph Phillips, Hosea Bilyeu.' Motion/Vote - 10:25 AM System Administrator Discussion Attendees: Amelia Wigton, Julia Maples, Karen Matthews, Leo Snelling, Kay Brown, Paula Brumfield, Norma Ryan, Miranda Beadles, Chris Snyder Mr. Snelling said the most valuable part of this software is its capability to show you line by line what is in the budget line, how much has been spent out of that line, encumbered balances, and whether there are requisitions currently in process. He said in the old system we were at the mercy of cut off document that had no encumbered balances showing, so they didn't know how much had been'spent. Western Commissioner Bilyeu said it appears to me that it's the work of the Auditor who would have those current numbers. Mr. Snelling said butthis will bein realtime and it will automatically update your report. Eastern Commissioner Phillips said his biggest concern is eliminating someone's ability to change a line item on a purchase without the initiator knowing it. He doesn't want purchase orders to be altered. Western 3 Commissioner Bilyeu said this is going to correct that problem. Presiding Commissioner Weter said it's time to prepare and assign the job of System Administrator, and he said he's not picking a System Administrator today. Western Commissioner Bilyeu suggested that they think in stages, and that namely in the first 90 days the Commission and the County Counselor may need to provide clarification. After they're up and running for a while, there shouldn't be a problem at all. He said he feels that because it will be a new responsibility for whomever is selected as System Administrator, the stress is best shared by the Commissioners and the County Counselor. Presiding Commissioner Weter asked Western Commissioner Bilyeu to craft a policy. Western Commissioner Bilyeu said he'd be glad to work on that, and that he's not going to be the System Administrator, but if he was he would want some people overseeing that in the first few months. Eastern Commissioner Phillips said he knows he won't be the System Administrator. Ms. Young asked if the System Administrator would have any role in training some of the other offices on how to use the system. Western Commissioner Bilyeu said he doesn't think so, and Presiding Commissioner Weter said they might grow into that. Eastern Commissioner Phillips said we're obligated to get everyone's input on who they think the System Administrator should be, and asked that suggestions be sent via email. Western Commissioner Bilyeu said as they receive suggestions he'd be more interested in the "why" than the "who". Ms. Matthews said anybody that does the job should have an understanding of accounting, and we have security limits in Mass 90. Presiding Commissioner Weter said we may have to copy those security limits. Presiding Commissioner Weter said he's hearing it shouldn't be an Elected Official. Western Commissioner Bilyeu said he thinks a person could serve in this capacity 3 without a detailed knowledge of accounting procedures if they have the ability to ask the right questions and find the best practices. Ms. Maples said she agrees with 31Page 0 April Term Friday, April 21,2017 9:50 AM Western Commissioner Bilyeu, and they could also check with other agencies who have Incode 10 and see how they have it set up. Presiding Commissioner Weter said he's been counseled that it shouldn't be an Elected Official or anyone involved in the process, so he's going to consider that when suggestions come in. Ms. Matthews said if it's someone employed by the Commissioners they're going to do what the Commissioner's tell them to do because they're going to be in control of them and there will be no autonomy. Presiding Commissioner Weter said he's assuming if it was a real point of contention we would consider it en masse and vote on it. Western Commissioner Bilyeu said it might be difficult to find someone who's not part of the process. Ms. Brumfield said Mr. Sebert has everything set up so most things shouldn't change when the System Administrator is assigned. Presiding Commissioner Weter asked Western Commissioner Bilyeu to craft something for the Commission to consider next week, and then entertained a motion to create a draft policy regarding the functions of the Christian County designee to be the System Administrator for the Tyler accounting program. RESULT: ADOPTED,[UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 IV. Adjournment The meeting was closed at 10:51 AM 10:51 AM Adjournment Attendees: Amelia Wigton, Julia Maples, Karen Matthews, Leo Snelling, Kay Brown, Paula Brumfield, Norma Ryan, Miranda Beadles, Chris Snyder Presiding Commissioner Weter said seeing no further business we are adjourned. €01'Diti, Presiding Commissioner, Ray Weter 3 Hosea Bilyeu Western Commissioner, Hosea Bilyeu 41Page .. 0 April Term Friday, April 21, 2017 9:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 3 3 51Page Christian County Commission 100 West Church St, Room 100 0 OzarliMO 65721 April Term http:UChr'istianCountyMO.iqm2.com - Minutes - Monday, April 24, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendek.Name. . ip'·71 ·-:-'7WK.Tit' 64:77'.2 ---27 rstbiligjF·[. '6'.;Am,76* Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum III. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda Attendees: Leo Snelling Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, April 24, 2017 as published. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, WAstern Commissioner k SECONDER: Ralph Phillips, Ea&tern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu ' Motion/Vote - 8:55 AM Kay Brown Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Leo Snelling, Danny Gray Presiding Commissioner Weter said there are no minutes to approve, and then entertained a motion to approve the regular session minutes from April 20, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Westrn Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 9:00 AM Danny Gray Christian County Assessor Discussion - Quarterly Report D ApriI Term Monday, April 24,2017 8:50 AM Attendees: Leo Snelling, Danny Gray The Commissioners met with presenter Danny Gray, Christian County Assessor, to hear his verbal quarterly report. Mr. Gray said his department is about to finish up 2017 assessments, and said Real Estate is at $947,000,000.00, which is up from $902,000,000.00 last year. He said $27,000,000.00 of that number is new construction, and the remaining balance is new assessments. He said they are already reviewing new construction for 2018. Mr. Gray said his department has mailed out 35,000 personal property assessments, as well as 8,000 second notices. There was discussion about subsidized housing, and how there was an expected 1.8 million drop in value because of the way the statutes read. Mr. Gray recommended that the Commissioners attend the Board of Equalization training workshop to be held in Springfield, Missoilri on May 17, 2017. Presiding Commissioner Weter said he hasn't seen a financial statement in quite a while, but the property tax levy brought in over $700,000.00 last year. Mr. Gray said there should be an increase with the November collections. Mr. Gray mentioned there have been 438 new homes constructed this year, with more under construction. Presiding Commissioner Weter entertained a motion to enter the quarterly report presented to the Christian County Commission by the Christian County Assessor, Danny Gray, into the record. RESULT: ADOPTED [UNANIMOUS] 3 MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western ComMissioner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Commission Discussion - Building Inspector Job Description Proposal Attendees: Leo Snelling The Commissioners met regarding the Building Inspector job description proposal. Western Commissioner Bilyeu presented the Commissioners with a draft which added language regarding the interactions with public and county employees. The Commissioners agreed to postpone action on the job description until Mr. Snelling and County Counselor Housley have reviewed it. Presiding Commissioner Weter entertained a motion to address this item at a later date. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Rance Duffy E911 Director Appointment - E911 Board Appointments Attendees: Rance Duffy, Carrie Stephens, Sheriff Cole 0 The Commissioners met with presenter Rance Duffy, E911 Director, regarding E911 Board appointments. Mr. Duffy quoted from Missouri Statute 190.335.1, subsection 12 21Page < D April Term Monday, April 24, 2017 8:50 AM which states the County Commission shall appoint the members of the board to administer the funds and oversee the provision of emergency services in the county. The board is to be comprised of seven members appointed without regard to political affiliation, and shall consist of the head of any ofthe county's fire protection districts or a designee, the head of any of the county's ambulance districts or a designee, the county sheriff or a designee, the head of any of the police departments in the county or a designee, and the head of any of the county's emergency management organizations or a designee. Presiding Commissioner Weter entertained a motion to approve the reappointment of Sheriff Brad Cole, Nixa Fire Department Assistant Chief Uoyd Walles, Christian County EMA Director Phil Amtower, Ambulance District Executive Director Christie Drew, Ozark Police Chief Tim Clothier, Nixa Police Chief Jimmy Liles, and Ozark Fire Department Chief Darren White to the E911 Board for a term of four years each. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Cornmissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter; Ralph Phillips, Hosea BilyeO Motion/Vote - 10:45 AM Brad Cole Christian County Sheriff Discussion - HIDTA Agreement Attendees: Leo Snelling, Sheriff Brad Cole The Commissioners met with presenter Sheriff Cole regarding a HIDTA agreement. Sheriff Cole said this is an agreement between the Christian County Sheriff's Office and the Missouri State Highway Patrol regarding a High Intensity Drug Traffic Area grant, which allows a Sheriff's Deputy to work drug enforcement and related crime within and outside of the County. Sheriff Cole said Federal Forfeiture funds are returned to the County by having a Sheriffs Deputy assigned to that position, and said the benefit is greater than the liability. This is a recurring agreement that's been in place since 2003, County Counselor Housley has signed off on it, and it was sent to the Auditor for review on April 13, 2017 but she hasn't signed it yet. Eastern Commissioner Phillips moved to approve the agreement pending the Auditor's signature. Sheriff Cole said this document is time sensitive. Presiding Commissioner Weter called the Auditor via speakerphone and she said she will look at the document. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 7 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Leo Snelling Purchasing Director Discussion - HR Contract Discussion 0 Attendees: Leo Snelling 3[Page 3 April Term Monday, April 24, 2017 8:50 AM The Commissioners met with presenter Leo Snelling, Director of Purchasing, regarding a discussion about the Human Resources contract. Mr. Snelling said he has reworked the agreement with HR Advantage so that for the remainder of the fiscal year we will pay the normal contract amount, but increase the number of hours of service for the first eight months. He said he has revised the agreements and terms, and our net expenditure will be the same next year. Mr. Snelling said the next two years will be on a renewal basis through approval of the Commission, or dissolution of the agreement. He said he talked to Ms. Weatherford and expressed the Commission's desire to get started immediately with an updated employee policy handbook, job descriptions, and for onsite application. Presiding Commissioner Weter said we will need a signature page attached for County Counselor Hous[ey. There was discussion about striking the wording on page 8 from "approximately 20-30 hours per month" and inserting instead "240 hours in 2017". Eastern Commissioner Phillips moved to amend the proposal with the aforementioned change. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Codimissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Raymeter, Ralph Phillips, Hosea.BilyeU 3 Motion/Vote - 11:20 AM Amended HR Contract Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the HR Advantage agreement once amended contingent upon signatures by County Counselor Housley and the Auditor. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner f 1 SECONDER: Hosea Bilyeu, Western Commissioner- AYES: Ray \Meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:30 AM Ted Nichols Christian County Collector Discussion - Quarterly Report Attendees: Ted Nichols, Leo Snelling The Commissioners met with presenter Ted Nichols, Christian County Collector, to hear his verbal quarterly report. Mr. Nichols presented bid specification drawings to Mr. Snelling for the proposed walk-up window. Mr. Nichols gave an update on the County portion of collection, and said it's disbursed the month after it's collected. He said $531,593.65 has been collected this year already (which is the Collector's Commission), last month $9,000.00 was collected, and his department is in the process of doing their D mail-outs for their tax sale. Presiding Commissioner Weter asked Mr. Nichols if we're going to meet the projected $700,000.00. Mr. Nichols answered that he doesn't know, 41Page 0 April Term Monday, April 24, 2017 8:50 AM but it stays pretty balanced year to year at that amount. Mr. Nichols said they have collected $661,676.01 for the tax levy, and said the total collected for the county is $1,427,899.22, which includes merchant's license, duplicates, county levy, clerk's fee, collector's fee, penalty, collector's commission, city contract, liquor license, returned checks, and pub fees. Mr. Nichols said the Collector's year ends February 28. Presiding Commissioner Weter entertained a motion to enter the report provided by Ted Nichols, Christian County Collector, into the record. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillipi:Hosea Bilyeu IV. Adjournment The meeting was closed at 11:46 AM 11:46 AM Adjourn Attendees: Leo Snelling, Ted Nichols 3 Presiding Commissioner Weter said seeing no further business we are adjourned. Ral Wria Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips 3 Eastern Commissioner, Ralph Phillips 51Page Christian County Commission 10 0West Church St, Room 100 D Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com d< oF (89;' - Minutes - Wednesday, April 26, 2017 8:30 AM The Christian County Courthouse L Convene The meeting was called to order at 8:30 AM by Presiding Commissioner Ray Weter AtttiNdee Narner '.-+ -.C 4 = 3-3, Title- 1 t.,! /·Stati&: :.(3'RArriOistiti Ray Weter Presiding Commissioner Present 8:30 AM Ralph Phillips Eastern Commissioner Present 8:30 AM Hosea Bilyeu Western Commissioner Present 8:30 AM Krista Cronin Deputy Clerk Present 8:30 AM Malinda Young Secretary Present 8:30 AM II. Establish Quorum III. Agenda Motion/Vote - 0 Motion Attendees: Mike Sutton, Bruce Colony, Captain Tom Koch, Sheriff Cole, Laura Pratt, Judge Jennifer Growcock, Judge Laura Johnson, Jarrett Sims, Janette Bleau, Brad Thomlinson, Prosecutor Amy Fite, Amelia Wigton, Jared Roderick, Perry Barnes, Michael Younglove, Josh Warren, Brad Erwin, Leo Snelling, Barb Stillings, Cindy Childress Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the regular session agenda for today, April 26, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: . Hosea Bilyeu, Western Commissioner . AYES: r Ray Weter, Raph Phillips, Hosea-Bilyeu Motion/Vote - 8:30 AM Paragon Architecture-Josh Warren Discussion - End Design Meeting Attendees: Mike Sutton, Bruce Colony, Captain Tom Koch, Sheriff Cole, Laura Pratt, Judge Jennifer Growcock, Judge Laura Johnson, Jarrett Sims, Janette Bleau, Brad Thomlinson, Prosecutor Amy Fite, Amelia Wigton, Jared Roderick, Perry Barnes, Michael Younglove, Josh Warren, Brad Erwin, Leo Snelling, Barb Stillings, Cindy Childress The Commissioners met with presenters from Paragon Architecture for an end design meeting for the proposed annex to the current Christian County Justice Center. Mr. 0 Erwin said they've just completed the design development phase, and are moving forward to the construction document phase. Presiding Commissioner Weter asked if 1 D April Term Wednesday, April 26, 2017 8:30 AM we should have our financing in place before we start the construction document phase. Mr. Erwin answered no, financing does not need to be in place. He said there's been a great collaborative effort from all office holders. There was discussion about how the original plans were for a 32,000 square-foot building, and it has grown to a 35,700 square-foot building to accommodate organic changes in the plan. Mr. Erwin said they made a lot of assumptions before they met with each office, and they want to deliver on the needs of each office for ten years or more. Mr. Erwin, Mr. Warren, and Mr. Younglove then went over the schematic drawings in detail. Mr. Erwin said the City of Ozark has requested an overall master plan to include landscaping and lighting, so Paragon will be providing that at for no additional fee. He said they're looking to go forward with construction as early as July 1, 2017. There was discussion about the third floor of the overall building, and Mr. Warren said the reason there are two hallways is for access and code reasons to have two paths of egress. Sheriff Cole voiced his concern about having only one Sally Port, saying that he sees it as a security and safety issue because it's a two-vehicle area. Sheriff Cole said he understands trying to save money, but he thinks they need to reassess because the faster they can get in and out the safer everyone will be. Mr. Erwin asked Sheriff Cole if they could work through the maneuverability, would it satisfy his concerns. Sheriff Cole answered that it would greatly reduce his concern. Western Commissioner Bilyeu asked 0 Mr. Erwin to provide a statement that would clarify the cost difference in changing the Sally Port configuration. Sheriff Cole then voiced his concern about the elevator not stopping at the Prosecutor's floor. He said most of the time there wouldn't be a problem, but if there's a safety issue on the Prosecutor's floor and a Deputy is in the holding area, the fastest way to get to the floor is via the elevator. He also stressed the importance of having access to the Prosecutor's office while protecting witnesses. Sheriff Cole suggested the elevator could be accessed by card only, with no one having access except security. Mr. Erwin said they could make that change easily. Sheriff Cole then said he'd like to see the workstation to be centrally located in the holding area in order to maintain control of the area. Mr. Warren said that could be fixed. There was then discussion about the master plan that the City of Ozark is requesting, and how the changes won't affect it. Mr. Erwin said the master plan the City of Ozark is requesting includes the footprint of the annex and how it's related to the surrounding area. Presiding Commissioner Weter mentioned that the Sheriff and Juvenile departments need to be scheduled on the agenda because they are interested in hearing why the Sheriff is assuming duties that are currently being provided by the Juvenile department, but the Juvenile department is asking for more staff. 3 Mr. Erwin then presented the Commission with a Total Project Summary Worksheet which details a cost breakdown. It includes $8,982,000.00 in construction costs, as well as contingency factors to keep the project under 10.4 million. Mr. Erwin said his goal is 21Page 4 D April Term Wednesday, April 26, 2017 8:30 AM to give the Commission a realistic number. Mr. Colony said they've worked together to reduce 9.5 million in construction costs to 8.9 million. There was then discussion about changing the original agreement because of the change in square footage as well as cost, and Mr. Colony said that wasn't necessary because the contract states that the Construction Manager is going to provide pre-construction services and the final cost of construction is determined at a later date. Mr. Erwin gave the timeline of the project, saying that he will meet with the City of Ozark, will be at 50% of completion on the construction documents, and at that point could release the first early bid packages in order to take advantage of good weather. He said realistically they're looking at July 1, 2017 to break ground and to have a true Guaranteed Maximum Price (GMP), which they have coordinated with Michelle Bock of Piper Jaffray. Presiding Commissioner Weter said we don't have the latest financials, we only have the February financials. He said what makes him nervous about the project is making it work internally because we don't have financials and know where we're sitting financially at a given moment. Eastern Commissioner Phillips asked Sheriff Cole how much additional staff he will require. Sheriff Cole answered roughly eight to ten new employees. Eastern Commissioner Phillips asked why we would shell out the current juvenile offices. Mr. 0 Erwin answered because of potential cost savings, and their hope is to have them fully fitted out instead of just shelled out. Ms. Stillings said but that will cost more money to finish it later on. Mr. Erwin agreed. Eastern Commissioner Phillips said he'd like to go on record as saying not addressing the current detention center needs leaves the County at great risk. He said he was told yesterday the County is holding 180 inmates, which leaves the county vulnerable from a legality standpoint. Western Commissioner Bilyeu said he's very pleased with this process, he feels that we have good information and numbers, and personally believes that we can fund appropriately. He said he understands Eastern Commissioner Phillip's concerns that the problems at the current facility need to be addressed, but we can't do them both at the same time. He said the decision to make the proposed annex the first in line to be addressed was made when he came on board the Commission, and wanted it noted that we have to stay within the numbers. Presiding Commissioner Weter said he doesn't have any reservations about the work everyone has completed, but he's not going to recommend anything today until he sees our latest financials, and we should have March's financials. Mr. Erwin said we are planning on starting the construction document phase next Thursday, and if we delay moving forward it will have financial implications. He said he needs the release from the Commission to move forward. Mr. Erwin said the only unknown costs are water and utility, which shouldn't have an impact on the big financial picture. D 31Page (00 April Term Wednesday, April 26,2017 8:30 AM There was then discussion on what will happen with the vacated areas in the existing judicial center, and how there is an allowance of $60,000.00 on the Total Project Summary Worksheet for the remodeling. Ms. Fite said she'd like to impress upon the Commission how urgent the need is to move forward on this project, and respectfully requests that they address the need. Judge Laura Johnson said she hopes there's a way to avoid failures from not receiving financial information in a timely manner in the future, and said it would be a shame to let that hinder the process. Presiding Commissioner Weter said he agrees, but it's hard to make a rational decision not knowing where we're sitting at the moment. Western Commissioner Bilyeu said he knows they're all committed to increasing the speed in which they get information, and they're committed to making progress on that. Presiding Commissioner Weter said someone will have to make a motion to proceed with authorizing creation of the construction documents, or a motion to table that until we get a look at the current financials. Western Commissioner Bilyeu asked Mr. Erwin if he thinks it's wise to have a conversation with Ms. Bock of Piper Jaffray before they approve this step. Mr. Erwin said he doesn't think it matters as long as we have it in the next ten days. Presiding Commissioner Weter said the reason he'd like to know where we sit financially is we're counting on the accumulation of funds to bring down the financing package to 8 million dollars. Western Commissioner Bilyeu moved to continue this process and begin the construction document phase. RESULT: ADOPTED [2 TO 1] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presidihg corAmissioner AYES: Ray Weter, Hosea Bilyeu 1 NAYS: Reilph Phillips IV. Adjournment The meeting was closed at 9:51 AM 9:51 AM Adjourn Presiding Commissioner Weter said seeing no further business we are adjourned. 1Ret'.DiL Presiding Commissioner, Ray Weter 41Page 0 April Term Wednesday, April 26, 2017 8:30 AM .... Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 3 3 51Page Christian County Commission 100West Church St Room 100 Ozark,MO 65721 April Term http://ChristianCounty!40.iqm2.com - Minutes - Thursday, April 27, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *tdndWN*mbt; 4-L-ti rl 'J-- 1'- yTitle, ;- --' T-- 3-SGitaiJ-°i fI"*rA,/6il - Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum III. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda Attendees: Richard Teague Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the Christian County Commission's amended agenda for today, April 27, 2017. The agenda was amended because of scrivener's errors, and not because any of the scheduled discussions were changed. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea-Bilyeu,WesterhlCommissioner' 1 SECONDER: Ralph Phillips, Eastern Commissioner .AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - Approve Minutes & Financials Attendees: Richard Teague Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 21, 2017. There are no financials to discuss. RESULT: ADOPTED [UNANIMOUS] MOVER: . Hos@a Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 April Term Thursday, April 27, 2017 8:50 AM Motion/Vote - 8:57 AM Approve Minutes Attendees: Richard Teague Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 26, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner =t SECONDER: . Ralph Phillips, Eastern Commissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:58 AM Approve Minutes Attendees: Richard Teague Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 24, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Cdmmissioner SECONDER: Hosea Bilyeu, Western Commissioner. 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Buildng & Maintenance-Richard Teague Discussion - Cluarterly Report Attendees: Richard Teague, Leo Snelling Late Arrival: Todd Wiesehan The Commissioners met with Richard Teague, Building and Grounds Supervisor, to hear his quarterly report. Mr. Teague went over the Statement of Building/Custodian Expenditures and Changes in Fund Balance document he presented to the Commissioners, saying that he has about 82% left in his fund, so he feels the budget looks great. He said this week they had a surprise inspection from the State, and it was discovered that the hot water heater tank located in the jail kitchen delivery area was leaking. He said the cost to replace it will be over $40,000.00, however, to install on- demand water heaters and do the re-piping will cost around $25,000.00, so he will put it up for bid this coming quarter. The on-demand water heaters should make a positive difference in utility costs. Mr. Teague then talked about how his department has helped out multiple offices with moving, demolition, mold removal, painting, furniture assembly, and installation, lawn maintenance, and have resolved electrical and plumbing issues. Mr. Teague then talked about upcoming projects, including installing a mini split system in E911 dispatch to supplement the air conditioning, and jail lock 0 maintenance. He said when this service was outsourced it cost $15,000.00 a year, and since he's gone to school and the service can be done in-house, the cost should be 21Page (1 April Term Thursday, April 27, 2017 8:50 AM about $600.00 per year. Mr. Teague said if the budget allows his department will be patching and painting public areas of the historic courthouse. There was then discussion about the continuing education classes that Mr. Teague has been attending. Presiding Commissioner Weter said they were entertaining funding Mr. Teague's continuing education so he was able to obtain his current certification in HVAC and electrical, and we have never addressed the issue of reimbursement. Mr. Teague said he had to sign up for grants and student loans. There were two grants awarded at $5,000.00 each, and there is about $19,000.00 worth of expense in student loans. Presiding Commissioner Weter said Mr. Teague is saving us about $15,000.00 a year in doing in-house jail lock maintenance, and he's not sure if it would be considered income or not if the Commission wrote the check for the student loans directly to Mr. Teague. Mr. Teague said the Commission can write the check directly to the college (Vatterot), and then the college will reprocess the student loans that he had to apply for to become enrolled. He said the classes are broken up into 10-week sections, which are at a fixed price per session, and the state then sends the college the funds for the next 10-week section. He's completed three sections so far. Presiding Commissioner Weter talked about catching up with what has been payed in so far, and then paying each 10-week cycle at a time. Western Commissioner Bilyeu said he'd be delighted if the Commission could reimburse Mr. Teague for the continuing education courses, but said we need to be careful because through the IRS taxable income they might end up paying more than what was budgeted for the position. Mr. Snelling said he believes at least part of it would be taxable, and we might have to go to a tax advisor to get more information. He said he's appreciated Mr. Teague's work, and asked the Commission to keep in mind the investment they've made as stakeholders of the County into Mr. Teague's education, since he has no obligation or commitment on his part to stay with the County. Presiding Commissioner Weter said County Counselor Housley has proposed a type of agreement or non-compete contract. He then asked Mr. Teague to gather information on how much is owed on the student loans. There was then brief discussion on parking once construction begins on the proposed annex to the judicial facility, and Eastern Commissioner Phillips suggested the Sheriff's office vehicles could be parked at the bus barn or the resource building. Presiding Commissioner Weter entertained a motion to enter the quarterly report as presented by Richard Teague, Building and Grounds Supervisor, into the record. RESULT: t. ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: ' Ralph Phillips, Eastern Commissioner AYES: Ray Wet@r, Ralph. Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Planning & Development-Todd Wiesehan Discussion - Right of Ways-Oldfield Rd-Cl, E County Une Rd-Cl, Cottonwood Rd-Cl, Elkhead Rd-Cl,W Pawnee Rd-C2 Attendees: Leo Snelling, Todd Wiesehan 31Page 0 April Term Thursday, April 27,2017 8:50 AM The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common One. Todd Wiesehan presented the Commission with a right-of-way on Oldfield Road, the grantors being Michael and Retha Nelson and Sandra and Dave Maggard. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on Oldfield Road on behalf of the Christian County Common One Road District. RESULT: ADOPTED [UNANIMOUS] 6 MOVER: Ralph Phillips, Eastern Commissioner T b SECONDER: Hosea Bilyeu, Western Commissioner 1 1 f AYES: _ Ray Water, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:33 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right of Way - Elkhead Rd - Cl Attendees: Leo Snelling, Todd Wiesehan The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common One. Todd Wiesehan presented the Commission with a right-of-way on Elkhead Road, the grantors being Gary and Patricia McMurry. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on Elkhead Road on behalf of the Christian County 3 Common One Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner ¤.,r SECONDER: Ralph Phillips, Eastern.Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:35 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right of Way - Pawnee Rd - C2 Attendees: Leo Snelling, Todd Wiesehan The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common Two. Todd Wiesehan presented the Commission with a right-of-way on West Pawnee Road, the grantors being Kurt and Derek Bodendorfer. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on West Pawnee Road on behalf of the Christian County Common Two Road District to provide in the future a 65-foot right of way on the road identified in the OTO thoroughfair plan. Western Commissioner Bilyeu asked if this right of way has any impact on the residents on the other side of the road. Mr. Wiesehan answered no, not at this time. 0 41Page 0 April Terrn Thursday, April 27, 2017 8:50 AM RESULT: .ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: '* Ray Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - 9:38 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right of Way - E County Line Rd - Cl Attendees: Leo Snelling, Todd Wiesehan The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common One. Todd Wiesehan presented the Commission with a right-of-way on East Countyline Road, the grantors being Nikolay and Oskana Kozlov. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on East Countyline Road on behalf of the Christian County Common One Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner ,- i r AYES: .Ray Weter, Ralph Phillips, Hosea Bilyeu '- D Motion/Vote - 9:41 AM Ashley Hannah, Christian County Commission Right of Way Dedication - Right of Way - Cottonwood Rd - Cl Attendees: Leo Snelling, Todd Wiesehan The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common One. Todd Wiesehan presented the Commission with a right-of-way on Cottonwood Road, the grantors being David and Rebecca Mooney. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on Cottonwood Road on behalf of the Christian County Common One Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner + SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Purchasing Director-Leo Snelling Discussion - Quarterly Report Attendees: Leo Snelling, Julia Maples, Todd Wiesehan The Commissioners met with presenter Leo Snelling, Director of Purchasing, to receive his quarterly report. Mr. Snelling said he appreciates the fact that the County Commission has given him time to get familiar with county government, and said he 0 attends as many Commission meetings as he can to become familiar with the work flow. He talked about difficulties with the Tyler System's training program, but said he 51Page 1 April Term Thursday, ApriI 27, 2017 8:50 AM received a lot of help from Doug Sebert in person. Mr. Snelling what he most appreciates about the Tyler software system is its ability to give the County an up-to- the-minute snapshot of where we are financially, as we've experienced difficulty in getting that information from other sources. He then spoke about his role in negotiating a contract with the new Human Resources consultant, and said he's inserting himself into the bid process in order to save the Commission's Administrative Assistant time. Ms. Maples said she thinks a Purchasing Agent was greatly needed, and applauded Mr. Snelling's and Ms. Young's efforts. Presiding Commissioner Weter entertained a motion to enter the quarterly report presented by Leo Snelling, Director of Purchasing, into the record. RESULT: · ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner j #. 4 SECONDER: Ralph Phillips, Eastern Commissioner = · AYES: Ray Weter, Ralph Phillips, Hosea Bilgeu Motion/Vote - 10:15 AM Christian County Commission Discussion - System Administrator Decision & Recurring Payments Process Discussion and Possible Decision Attendees: Todd Wiesehan, Miranda Beadles, Julia Maples, Leo Snelling, Paula 0 Brumfield, Karen Matthews, Amelia Wigton, Lacey Hart, Kay Brown, Norma Ryan, Leo Snelling The Commissioners met for a decision on who would be designated as System Administrator for the Tyler accounting system, as well as to discuss the recurring payments process. Western Commissioner Bilyeu said in an ideal situation we would see things moving through our system in a timely fashion, and the fact that it hasn't happened is part of the reason they're having this discussion. He said we are feeling the need to make alternate paths in order to accomplish what already should have been accomplished. Western Commissioner Bilyeu talked about information that he's gathered from different sources on the issue, and said it's more important that they make a good decision rather than a fast one. He then read from his draft, which states: Tyler Technologies Incode 10 implementation is transitioning from setup and implementation to live. In conjunction with this transition, the role of County Project Manager will now be limited to coordinating the final implementation of Project Accounting and Bank Reconciliation. Bank Reconciliation is scheduled to go live the week of 15 May 2017. The date for final implementation of Project Accounting is to be determined. In conjunction with this transition, the Commission is assuming the responsibility as Incode 10 System Administrator, and will have the responsibility of assigning users, security roles, and access to designated County employees and Elected Officials. All requests for access to the Incode 10 software will be in writing to the Commissioners. The Commissioners will make the final decision, consulting as needed with the person requesting access, our County Auditor, the County Counselor and/or 0 our outside auditor whenever clarification is necessary as to the level of access being requested. Presiding Commissioner Weter suggested that the draft be amended to 61Page 0 April Tenn Thursday, April 27,2017 8:50 AM include another consultant, that being the appropriate Tyler software technical staff. Presiding Commissioner Weter said he agrees with Western Commissioner Bilyeu's suggestion to assign the Commissioners the position of System Administrator temporarily, as there might be conflicts. Ms. Hart then voiced her complaints and concerns about her perceived delays in the process of going live with Incode 10. Presiding Commissioner Weter said Tyler software said Project Accounting and Bank Reconciliation needs to be done. Ms. Maples said that her department and others have received little to no training, therefore, they're not ready to go live. She also applauded the Commissioners for their discernment and the management of this system on behalf of all of the offices. Ms. Hart suggested that Ms. Maples utilize the online classes that Tyler software provides. Ms. Maples answered that she believes you have to be provided with a user name and password in order to take the classes, and she hasn't been provided with those yet. Ms. Hart said Mr. Sebert said he will be able to do some in-person training with a group, but they'll have to be ready on short notice to receive said training. Presiding Commissioner Weter asked Mr. Snelling if they're ready to go live on purchasing. Mr. Snelling answered no, because only Ms. Hart and Ms. Matthews had access to the Tyler account codes up until yesterday, when Ms. Matthews sent the codes to the Clerk who shared them with Mr. Snelling. There was then discussion about running both systems (Tyler software and Sage) parallel. Presiding Commissioner Weter asked if everyone had the account codes would it fix the problem of the system going 3 live. Mr. Snelling answered if they had the codes, and if they had adequate training. Ms. Matthews voiced concerns about the Commission taking the role of System Administrator. Western Commissioner Bilyeu said we do not have an ideal situation, because of the lack of timeliness. He then quoted from Statute 55.160.1 which states: The auditor shall, during the first four days of each month, strike a balance in the case of each county and township officer, showing the amount of money collected by each, the amount of money due from each to the county, and the amount of money due from any source whatever to such office, and the auditor shall include in such balance any fees that have been returned to the county commission or to the auditor as unpaid and which since having been returned have been collected. Western Commissioner Bilyeu said he remains convinced if we keep doing what we've been doing we'll continue to not get things in a timely fashion, and moved that they adopt the draft, namely that the Commission assumes the responsibility of System Administrator. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYE: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:15 AM Recurring Payments Attendees: Todd Wiesehan, Miranda Beadles, Julia Maples, Leo Snelling, Paula Brumfield, Karen Matthews, Amelia Wigton, Lacey Hart, Kay Brown, Norma Ryan, Leo 0 Snelling 71Page April Term Thursday, April 27, 2017 8:50 AM The Commissioners met for a discussion and possible decision about the recurring payments process. There was discussion about how utility bills are a recurring expense, would not require a requisition or purchase order, and therefore could be processed differently in order to expedite the process. Ms. Hart had objections to some vendors being processed as recurring expenses, but said all utility bills could be processed as recurring payments. Clerk Kay Brown presented a list of companies that are paid on a regular monthly basis. The list of agreed upon vendors to be processed as recurring expenses are as follows: Suddenlink, Centurylink, Ozark Water, Missouri Gas Energy, Empire District, White River, AT&T, Ozark Electric, and Republic Trash Services. The vendors submitted by Ms. Brown that were not agreed upon to be processed as recurring expenses are: Aire Master, Culligan d/b/a Edney Enterprises, Paychex, Blackburn sewer, Yates Mauck Bohrer Eliff & Fels P.C., and Expert Pest Control. Western Commissioner Bilyeu said we've identified the vendors we're in agreement on, and asked Ms. Brown to bring any other vendors back that she wants further consideration on. Ms. Brown asked the Commission for a letter stating the County Clerk can pay the vendors as agreed upon on a recurring basis. Western Commissioner Bilyeu asked Ms. Brown to comprise a list, write the letter she needs, and bring it to the Commission for their signature. Western Commissioner Bilyeu moved to approve the recurring payments process for the list in which we are in agreement. RESULT: ADOPTED [UNANIMOUS] n MOVER: Hosea Bilyeu, Westkrn commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips/Hosea Bilyeu 1 Motion/Vote - 11:29 AM Planning & Development-Todd Wiesehan Discussion - Resource Management Proposed Organizational Changes Attendees: Todd Wiesehan, Leo Snelling, Miranda Beadles The Commissioners met with presenterTodd Wiesehan, Planning and Development Administrator, regarding proposed organizational changes to Resource Management. Mr. Wiesehan said he'd like to act on some restructuring in order to be more reflective of what takes place, as well as make some changes. He said essentially we're looking at putting the Building Inspections and Planning & Development underneath ohe umbrella, and.the benefit of the restructuring will include better organization, better coordination in serving the public, cost efficiency, formal accountability, and consistent performance appraisals. He presented the Commission with an organizational chart, which outlines the proposed restructuring. He said he thinks they can find viable candidates for Mr. Barnhart's position fairly quickly, and they've been trying to bank some hours with Randy Long so he can fill in while seeking a candidate. Eastern Commissioner Phillips suggested they start the selection process sooner than later. There was discussion about how Mr. Barnhart has verbally expressed his inclination to retire June 30, 2017 to Mr. Wiesehan, Mr. Phillips, and Mr. Weter. Western Commissioner Bilyeu suggested sending Mr. Barnhart a letter that states based on his verbal indication of his will to retire, his position will end on a certain date. There was then discussion about the 81Page 1 0 April Term Thursday, April 27,2017 8:50 AM reconfiguration and whether it's needed to list the positions of Planning Administrator and Resource Management Director separately. Ms. Beadles cautioned that there are changes to their codes that refer to a Planning Administrator, and wants to make sure it's thought about before it comes up. Mr. Wiesehan said the codes reference Resource Management Director, but it references Planning Administrator more, and they can alter the codes and the wording. Presiding Commissioner Weter said he likes the restructuring plan, and knows Mr. Wiesehan will do a great job. Compensation was discussed, and Mr. Wiesehan presented a salary matrix. Presiding Commissioner Weter said the Commission will send Mr. Barnhart the aforementioned letter, and asked Mr. Wiesehan to develop a recruitment ad for Mr. Barnhart's position. There was then discussion about the possibility of moving the Recycling Department underneath the restructuring umbrella so the Resource Management Director could deal with any issues they have. Presiding Commissioner Weter entertained a motion to enter into the record the Resource Management Director proposal as presented by Todd Wiesehan, Planning and Development Administrator. RESULT: j·ADOPTED [UNANIMOUS] MOVER: t Ralph Philligs, Eastern Commissioner , SECONDER: Hosea Bilyeu, Western Commissioner I AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 IV. Adjournment The meeting was closed at 11:53 AM 11:53 AM Adjournment Attendees: Todd Wiesehan, Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. Bel {DiA Presiding Commissioner, Ray Weter Hosea Bilyeu 0 Western Commissioner, Hosea Bilyeu 91Page 0 April Terrn Thursday, April 27,2017 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 0 3 10IPage Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Friday, April 28, 2017 9:30 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:30 AM by Presiding Commissioner Ray Weter *ltidi'866 Nd*16.=F .ifE i '7 17 .33 . E - Title r- 7 -,7.-:fl-5 ..I Tstatki€91 J TAifriO_dti-'..-1 Ray Weter Presiding Commissioner Present 9:30 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 9:30 AM Kay Brown County Clerk Present 9:30 AM Malinda Young . Secretary Present 9:30 AM II. Establish Quorum III. Agenda Motion/Vote - 9:30 AM Ashley Hannah, Christian County Commission 0 Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, April 28, 2017 as published. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner , : AYES: Ray Weter, Hosea Elilyeu ABSENT: Ralpij·.Phillips J.-ir - 4 Motion/Vote - 9:30 AM Brad Cole-Sheriff Discussion - DSSSF Grant Attendees: Leo Snelling, Auditor Hart, Captain Koch, Sheriff Cole Late Attendees: Lieutenant Smith, Jennifer Mann. The County Commission met with presenters Sheriff Brad Cole and Captain Koch to discuss the DSSSF Grant. Sheriff Cole said the grant provides supplemental pay of approximately $100.00 per month to deputies that are paid less than the base pay set forth in the grant. The grant application was prepared by Lieutenant Smith and requires the signature of the County Commission for approval. Sheriff Cole said the grant provides an additional $12,000.00-13,000.00 in revenue for eligible deputies, has a six- year time line, and the funding is supplied by the fees for civil process that are served to 0 the public. Western Commissioner Bilyeu asked if the grant would cease if the deputies were to receive higher wages. Sheriff Cole answered yes. Auditor Hart said the grant 41 KA, 0 ApriI Term Friday, April 28, 2017 9:30 AM needs one correction regarding the date, and should have September 28, 2016 as the completion of the audit. Western Commissioner Bilyeu suggested that in the future the Auditor send an email to all offices when the audit is complete. Ms. Hart said she didn't find that necessary as it is available on the website. Western Commissioner Bilyeu said he will make a note to send out an email to all of the offices once the audit is complete, and then moved to approve the DEF grant application. RESULT: ADOPTED [UNANIMOUS] 1 / MOVER: Hosea Bilyeu, Western Commissioner y 4 : P SECONDER: Ray Weter, Presiding Commissioner 1 . +-4 AYES: .. Ray Weter, Hosea Bilyeu t. .:r 1 4 ABSENT: Ralph Phillips IV. Adjournment The meeting was closed at 10:44 AM Presiding Commissioner Weter said seeing no further business we are adjourned. 0 Qru (O£6 Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 JUrlf Ralph Phillips Eastern Commissioner, Ralph Phillips 0 2[Page k. Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, May 1, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Western Commissioner Hosea Bilyeu Attaadd*t„NdiN,6-'.LE, '37 If#-Tiltlef--,>- 5-7 -4-' r.sihtus-*Lf --3*¥tiO*d -3 Ray Weter Presiding Commissioner Present 1:00 PM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM 2. Establish Quorum II. Approve Agenda Motion/Vote - 8:50 AM 3 Approve Agenda Western Commissioner Bilyeu noted the presence of a quorum, said that Ms. Beth Schaller will not be attending this morning, and entertained a motion to amend the agenda for today, May 1, 2017 in order to strike the 9:00 a.m. item. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosia Bilyeu ABSENT: Ray Weter 4 Motion/Vote - 8:53 AM Approve Amended Agenda Western Commissioner Bilyeu entertained a motion to approve the amended agenda for today, May 1, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk 0 Minutes & Financials Approval - Approve Minutes & Financials : 0 April Term Monday, May 1, 2017 8:50 AM There are no minutes or financials to discuss. Western Commissioner Bilyeu said we will stand in recess until 10:00 a.m. III. Agenda Motion/Vote - 9:00 AM Beth Schaller-MoDOT Discussion - MoDOT Monthly Update This item has been struck from the agenda. RESULT: ADOPTED [UNANIMOUS]'1 e AYES: Ray Weter, Ralph Phillips, Hclsea Bilyeu Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Discussion - Rezoning Hearing Western Commissioner Bilyeu said we are resuming our regular session for today, May 1, 2017, and noted that Mr. Wiesehan has informed us that he has nothing to present today. He said the rezoning hearing is a standing item that is put on the agenda every couple of months in case there is something, and there is nothing to report. Our next agenda item will begin at 10:30 a.m. D Motion/Vote - 10:30 AM Lacey Hart-Auditor Discussion - Monthly Update Attendees: Auditor Lacey Hart, Director of Purchasing Leo Snelling The Commissioners met with presenter Lacey Hart, Auditor, to hear her quarterly report. Ms. Hart gave her report, and then referenced the last two paragraphs of her report, and said she's talked to both Western Commissioner Bilyeu and Presiding Commissioner Weter about not amending the budget. She said it's the office holder's responsibility to stay within their budget. Western Commissioner Bilyeu asked if Ms. Hart signed off on these expenditures. Ms. Hart said she looked at them, but the Clerk has set up her own bank account so she doesn't see the balance until she gets the bank reconciliation. Western Commissioner Bilyeu again asked Ms. Hart if she signed off on the Clerk's 5% discretionary fund. Ms. Hart answered that neither she nor the Commission is required to sign off on that fund because it's discretionary. Ms. Hart said the Clerk has agreed to have the item that was charged to the 5% discretionary fund charged to her General Fund account. She said a new requisition will be written, and the old charge on the 5% fund will be voided. Eastern Commissioner Phillips asked Ms. Hart if not having the budget approved when it normally should have been would have an impact on this situation. Ms. Hart answered no, it wouldn't have made any difference. Western Commissioner Bilyeu asked Ms. Hart to give him a sense of where the Property Tax Levy amount is, because it's going to be used as the funding stream for 0 the proposed judicial annex. Ms. Hart said $730,000.00 has been collected so far, and we'll probably collect more in November as people pay their taxes. Western 21Page (0' April Term Monday, May 1, 2017 8:50 AM Commissioner Bilyeu entertained a motion to enter into the record that we've received our monthly report for March from Auditor Lacey Hart. RESULT: ADOPTED [UNANIMOUS] 1- MOVER: Ralph Phillps, Eastern bommissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 11:30 AM Brad Cole-Sheriff Discussion - Bid Opening-Tough Books Attendees: Sheriff Brad Cole„ Leo Snelling The Commissioners met with presenter Sheriff Brad Cole, to open bids for Toughbooks. Sheriff Cole opened the bids. The first bid received was from Rugged Depot, located in Magnolia, Texas. They've submitted a proposal that matches the specifications of the bid, and their bid is for $1,749.00 for each Panasonic Toughbook. The second bid received was from Turn-Key Mobile, Inc., located in Jefferson City, Missouri. They bid on the same machine as Rugged Depot, and their cost is $2,049.00 per unit. Sheriff Cole said both bids meet the specifications and requirements, and he recommended the Commission accept the bid from Rugged Depot for Panasonic Toughbooks at a cost of $1,749.00 each. Eastern Commissioner Phillips moved to accept the bid from Rugged Depot. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillitit Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu 4 ABSENT: Ray Weter Motion/Vote - 11:45 AM Brad Cole-Sheriff Discussion - Bid Opening-Duty Vests Attendees: Sheriff Brad Cole, Leo Snelling, Captain Richard Ramage The Commissioners met with presenter Sheriff Brad Cole for a bid opening for duty vests. The first bid received was from Kelley's Police & Tactical Supply located in Springfield, Missouri. The bid is for Safariland Level IlIA Ballistic Panels, which are bid at $550.00 per set, which includes soft trauma plates. The second bid received was from Southern Uniform and Equipment located in Carthage, Missouri. The bid is for Point Blank Level 111As, which are bid at $599.99 per set, and the bid doesn't specify that soft trauma plates are included. Sheriff Cole said we're comparing apples to apples within specifications, and recommended that the Commission accept the bid from Kelley's Police & Tactical Supply for Safariland Level IlIA Extreme Vests at a price of $550.00 per set. Sheriff Cole contacted Kelley's Police & Tactical Supply to confirm that the bid price 31Page a April Term Monday, May 1. 2017 8:50 AM includes two carriers. Eastern Commissioner Phillips moved to approve the bid submitted by Kelley's Police & Tactical Supply. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Easte-rn Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu 1 1, ABSENT: RAy Weter j Motion/Vote - 12:05 PM Brad Cole-Sheriff Discussion - CBM Renewal Attendees: Sheriff Brad Cole, Leo Snelling, Captain Richard Ramage The Commissioners met with presenter Sheriff Cole regarding a renewal with CBM Managed Services. Sheriff Cole said he is requesting the Commission grant an extension to the term of agreement for one additional year, to cover the term from July 31, 2017 through June 30, 2018. There is a provision within the extension that the structure of the cost per meal will increase by 2 to 4 cents. Eastern Commissioner Phillips moved to accept the agreement between Christian County and CBM Managed Services for an extension. Sheriff Cole said the document was sent to the Auditor two weeks ago, County Counselor Housley has signed it, and he hasn't received the Auditor's signature yet Ms. Young said the Auditor hasn't signed the document yet. Western Commissioner Bilyeu called Ms. Hart via speakerphone to ask her about the document. Ms. Hart said she will read it and then she will come down to the Commission office to sign it. Western Commissioner Bilyeu said we are in recess. RESULT: ADOPTED [UNANIMOUS] MOVER: :Ralph Phillps, Eastern dminissioner SECONDER: Hosea Bilybu, Western C8mmissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 1:00 PM Andrea Sites- Ozark Chamber Executive Director Discussion - Birthday Bash Discussion Attendees: Hanna Smith - Christian County Headliner, Andrea Sitzes - Ozark Chamber Executive Director Late Arrival: Richard Teague The Commissioners met with presenter Andrea Sitzes for a birthday bash discussion. Ms. Sitzes said they've been trying to change the perception of the festival which has been traditionally held in the middle of the week into an event which could be an economic and tourism driver. She said the event will be held on the first Saturday in August this year, will run from 7:00 p.m. to 10:00 p.m., and will mark Ozark's 129th birthday celebration. Ms. Sikes said they plan to block off the street in front of the Justice Center, bring in a stage, D.J., street dance, food tents to promote local 41Page 0 April Term Monday, May 1, 2017 8:50 AM merchants and restaurants, and have kids' activities including a bounce house, lawn games, and possibly animal demonstrations by Dickerson Park Zoo. She said she'd like to increase the value to our residents and celebrate the community we love. Ms. Sikes said she's not submitted the Special Use Permit yet because she's asking permission to use the Courthouse lawn for the event. She'd like to put in a beer garden, and would like to get the Commission's thoughts on the event. There was discussion about the liability of having a bounce house, and Ms. Sitzes said the bounce house is provided by the Ozark Community Center and is therefore covered under their insurance policy. Presiding Commissioner Weter said he doesn't know if there will be support for putting a beer garden on the Courthouse lawn. Ms. Sitzes suggested putting the beer garden on the street instead of the lawn. Presiding Commissioner Weter said on the street, sidewalk. There was discussion about the electrical outlets that would be available, and Mr. Teague gave Ms. Sitzes instructions on where she could locate the electrical outlets, as well as instructions to not overload the breaker system and to secure the box when the event is over. Ms. Sitzes asked if they could block off a perimeter on the street or sidewalk for patrons to carry alcoholic beverages would the Commission be open to that. Presiding Commissioner Weter said he doesn't know, and there could be some Public Relations ramifications for the County. Eastern Commissioner Phillips expressed his concern of a beer garden from a liability standpoint because it's on government 0 property. Ms. Sitzes then talked about the changing of the time, and how we have a large number of residents that are more engaged outside of our County than inside. She said it's their utmost priority to keep this a family event, and they are working hand- in-hand with the Police Department to ensure it stays safe. Ms. Sitzes said by law there has to be a defined area for consumption of alcoholic beverages, otherwise you're in violation of the open carry law. Western Commissioner Bilyeu asked Ms. Sitzes how they monitor consumption levels. Ms. Sitzes said typically there are tickets purchased, and there is a Safe Serve Class you have to attend in order to obtain your Picnic Ucense, which ensures all volunteers are aware and are at lower risk to overserve patrons. Western Commissioner Bilyeu said he knows there are places that punch wristbands so they can literally see how much a patron has been served, and stated his concern that people will drive home from the event impaired. Ms. Sitzes said that's where they will truly lean on the experience and training of the Police Department, and said the decision is the Commission's for use of the Courthouse property. Presiding Commissioner Weter said since the event only has a three-hour time frame, there is less potential for problems due to the beer garden, however, he'd like to get assurance from County Counselor Housley on the matter. Western Commissioner Bilyeu said his personal desire would be to not have beer sold or consumed on Courthouse property. Presiding Commissioner Weter said he is not in favor of serving alcohol on County property, but he doesn't have any problem about any other aspects of this. Ms. Sitzes said she's happy to amend the request to just utilize the Courthouse lawn, and not have 0 the beer garden on the lawn itself. Ms. Sikes asked if she could have official approval to utilize the Courthouse lawn for the event so she can obtain her permit. Presiding Commissioner Weter entertained a motion to approve the use of the Christian County 51Page 0 April Term Monday, May 1, 20]7 860 AM Courthouse's lawn (but not for the sale or consumption of alcoholic beverages) as an adjunct to the Ozark 129th birthday bash. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, EasterrYCommissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 1:30 PM Motion/Vote - 1:30 PM Adjourn Presiding Commissioner Weter said seeing no further business we are adjourned. 0 Ral u)=236.- Presiding Commissioner, Ray Weter ..... Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 61Page Christian County Commission 100 West Church St. Room 100 0 OzarkMO 65721 Iuly Term http://ChristianCountyMO.iqm2.com Minutes - Wednesday, May 3, 2017 10:00 AM The Christian County Courthouse L Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter *ttbritle-6 Nafndit '"L ...7 ?92-'It'. Title-: 7>; 1. Isiatus £ ' I< 24 7*rtii;@tl: 7 Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Secretary Present 9:50 AM 2. Establish Ouorum Motion/Vote - 9:50 AM Christian County Comission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the regular session agenda for today, May i 2017 as published. 0 -U - RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: . · -Hosea Bilyeu, Western:Commissioner AYES: Ray-\Meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendee: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 27, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bily@u, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner i AYES: ;Ray Weter, Ralph Phillips, Hosea Bilveu Motion/Vote - 9:56 AM Approve Minutes Attendee: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from April 28, 2017. n July Term Wednesday, May 3,2017 10:00 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commihsioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:57 AM Krista Cronin, Christian County Commission Contract - Financials Attendee: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the contract between the Christian County Detention Center and CBM Managed Services, including the correction of a scrivener's error. F y. RESULT: ADOPTED IUNANJMOUS] .- .Ii MOVER: Hosea Bil¥ell, Weitern Commissioner- SECONDER: Ralph Phillips, Eastern Commissioner i AYES: Ra¥ Wete'r, Ralph Phillips, Hosea Bilyeu II. Agenda r-) Motion/Vote - 10:00 AM Christian County Commission Discussion - Job Description Administrative Assistant Attendee: Leo Snelling The Commission met to discuss the job description for the position of Administrative Assistant to the Christian County Commission. There was discussion, and two documents were presented indicating the tasks each position in the Commission administrative office would undertake. III. Adjournment The meeting was closed at 10:40 AM 10:40 AM Adjourn Attendee: Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. 0 66.q li)EL 21Page 1. 0 JuIy Term Wednesday, May 3, 2017 10:00 AM Presiding Commissioner, Ray Weter 1 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 3[Page AS· o .a Christian County Commission 100 West Church St Room 100 Ozark MO 65721 ApriI Term http:UChristianCountyMO.iqn12.com - Minutes - Thursday, May 4, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter --t i ¢ rl ·re 1 7 - · - r*" " 4*'P- 1*- - - -· 7 .*tt@ildde Naiftetrie* FA-, -t , ' Iitlel 1 3.-h.. . 77 ... Status,0 ' f Arrivad £ Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a 0 motion to approve the agenda for today, May 4, 2017 as published. RESUL¥: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner J - SECONDER: Ralph Phillips, Eastern Commissioner . AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Nicole Roberts and Hannah Smith with the Christian County Headliner, Leo Snelling There are no financials to discuss. Presiding Commissioner Weter entertained a motion to approve the regular session minutes from May 1, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: :- Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Attendees: Nicole Roberts and Hannah Smith with the Christian County Headliner, Leo Snelling 0 April Term Thursday, May 4, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the regular session minutes from May 3, 2017. RESULT:T ADOPTED [UNANIMOUS] 1, '. MOVER: Hosea Bilyeu, western cdnOnissioner y - , SECONDER: Ralph Phillips, Eastern Commissioner: ; 1 1 AYES: i Ray Weter, Ralph Phillips, Hosea Bilyed III. Agenda Motion/Vote - 9:00 AM Christian County Library Discussion - Ballot Language August Election Attendees: Nicole Roberts and Hannah Smith with the Christian County Headliner, Leo Snelling, Katy Pattison and Geri Godber with the Christian County Library The Commissioners met with presenters from the Christian County Library to receive ballot language for the August 2017 election. Presiding Commissioner Weter entertained a motion to approve the Christian County Library's language and place it on the pertinent ballot pending approval of the Christian County Clerk. 3 RESULT: ' - ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Westefn Coftimissioner E r, i SECONDER: Ralph Phjllips, Eastern Co,rdmissioner & AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 9:30 AM Christian County Commission Discussion - Closed Session RsMO 610.021.3 Presiding Commissioner Weter entertained a motion to exit open session and enter closed session per RsMO 610.021.3 via roll call vote. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph PhilliptEastern Commissioner AYES· Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:06 AM Christian County Commission Discussion - Closed Session RsMO 610.021.3 Closed session per RsMO 610.021.3. Motion/Vote - 10:30 AM Christian County Commission Discussion - Closed Session RsMO 610.021.3 Closed session per RsMO 610.021.3. 0 Motion/Vote - 11:04 AM Christian County Commission 21Page April Term Thursday, May 4, 2017 8:50 AM Discussion - Closed Session RsMO 610.021.3 Closed session per RsMO 610.021.3. RESULT: ADOPTED [UNANIMOUS] 1 AYES: 3Rhy Weter, Ralph'Phillips, Hosea Bilyeu Motion/Vote - 11:31 AM Jim Spencer-MU Extension Office Discussion - Monthly Update Attendees: Jennifer Hancock, Jim Spencer, and Amy Patillo with the MU Extension Office Late Attendee: Todd Wiesehan Presiding Commissioner Weter said to let the record show that we have exited closed session and are now resuming regular session. Jennifer Hancock, Jim Spencer, and Amy Patillo with the MU Extension Office presented their monthly update. Motion/Vote - 12:00 PM Todd Wiesehan-Planning & Development Discussion - Appointments to Transportation Advisory Committee Attendee: Todd Wiesehan The Commissioners met with presenter Todd Wiesehan regarding appointments to the 0 Transportation Advisory Committee. Western Commissioner Bilyeu moved that the Commission appoint Brent Young to replace Mike Younker as the County's citizen representative, as well as continue Mr. Wiesehan's appointment as a representative of Christian County for the Transportation Advisory Committee. Attendee: Todd Wiesehan Presiding Commissioner Weter said we are now in recess until 1:30 p.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ra¥ Weter, Ralph Phillips, Hosea Bilyeu IV. Recess V. Reconvene Motion/Vote - 1:30 PM Kay Brown-Christian County Clerk Discussion - Voting Precint Report Attendees: Clerk Kay Brown, Hannah Smith with the Christian County Headliner 0 Presiding Commissioner Weter said we are now reconvened from recess. The Commission met with presenter Kay Brown, Christian County Clerk, to receive her Voting Precinct Report. Presiding Commissioner Weter entertained a motion to enter 31Page t April Tenn Thursday, May 4, 2017 8:50 AM into the record the May 4, 2017 Precinct/Polling Place Report (51.121 RsMO) as presented by Clerk Kay Brown. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillip©Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner i AYES: Ray \Meter, Ralph"Phillips, Hoseai:Bilyeu 2. Adiournment The meeting was closed at 1:52 PM 1:52 PM Adjourn Presiding Commissioner Weter said seeing no further business we are adjourned. €01 4.kia Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 41Page Christian Counly Commission 100 West Church St Room 100 0zark. MO 65721 April Term http:UChristianCouneMO.iqm2.com - Minutes - Tuesday, May 9, 2017 11:50 AM The Christian County Courthouse L Convene The meeting was called to order at 11:50 AM by Presiding Commissioner Ray Weter **fdd'Nah'*1.--141 1._y --/1.4 -L -,* ./Title · . 0241 L , 2, 7-Ustbititil i 2.}Atrived ' -1 Ray Weter Presiding Commissioner Present 11:50 AM Ralph Phillips Eastern Commissioner Present 11:50 AM Hosea Bilyeu Western Commissioner Present 11:50 AM Krista Cronin Deputy Clerk Present 11:50 AM Malinda Young Secretary Present 11:50 AM 2. Establish Ouorum Motion/Vote - 11:50 AM Christian County Commisison Discussion - Approve Agenda Attendees: Josh Warren and Brad Erwin from Paragon Architecture 63 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, May 9, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeb,Western Cdminissioner SECONDER: Ralph PhilliA, Eastern Comrhissioner AYES: 11·, iRay·V¢eter, Ralph Phillips, Hosea Bilyeu-' _ - Motion/Vote - 11:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Josh Warren and Brad Erwin from Paragon Architecture There are no minutes or financials to approve. RESULT: ADOPTED [UNANIMOUS] AYES: RaY Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 12:00 PM Brad Erwin-Paragon Architecture Discussion - Justice Center Annex-Project Review Attendees: Josh Warren and Brad Erwin from Paragon Architecture, Leo Snelling, Amelia Wigton - Christian County Headliner 41< .- 0 0 April Term Tuesday, May 9, 2017 11:50 AM The Commissioners met with presenters from Paragon Architecture for a project review of the proposed Justice Center Annex. Discussion was held, and Mr. Erwin presented the Commission with the rendering and flat elevation of the exterior plans for the Justice Center Annex. There was discussion about how the facility could be referred to in order to avoid confusion for the citizens of the County. III. Adjournment The meeting was closed at 12:36 PM 12:36 PM Adjourn Attendees: Josh Warren and Brad Erwin from Paragon Architecture Presiding Commissioner Weter said seeing no further business we are adjourned. 1 4918 0 1 Ray War- Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 21Page Fro Mi.Og Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 ApriI Term http://ChristianCountyMO.iqm2.com - Minutes - Wednesday, May 10, 2017 9:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter . ..2.,--:4 ..',3- r. Title 9 1¢(;r - Zi-: p:: ' Sthtil*-3- 3 Arrivkdflu *ttdlitted Natiar'=il. , .. , *- . Ray Weter Presiding Commissioner Present 9:50 AM Ralph Phillips Eastern Commissioner Present 9:50 AM Hosea Bilyeu Western Commissioner Present 9:50 AM Krista Cronin Deputy Clerk Present 9:50 AM Malinda Young Secretary Present 9:50 AM II. Establish Ouorum Motion/Vote - 9:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Amy Patillo - MU Extension 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the amended agenda for today, May 10, 2017. The agenda was amended because the 10:00 a.m. item was listed as a 12:00 p.m. item due to a scrivener's error. RESULT: ADOPTED [UNANIMOUS] NF ' MOVER: .. Hosea Bilyeu, Western Commissioner SECONDER: Ralph Philfips, Eastern Commissioner ' AYES:. .Ray Weter, Ralph Phillipt-Hosea Bily@u , Motion/Vote - 9:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Amy Patillo - MU Extension, Amelia Wigton - Christian County Headliner, Leo Snelling Presiding Commissioner Ray Weter said we have Certified Court Order 5-10-2017-01 for May 2017 #332 Sales Tax, which represents the April 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $294,487.36 Common Road 1 $91,232.18 Common Road 2 $89,494.71 Common Road 1 $17,708.33 Common Road 2 $17,250.00 O t April Term Wednesday, May 10, 2017 9:50 AM Common 1 Total $108,940.51 Common 2 Total $106,744.71 Amount to Remain in Pool $78,802.14 Presiding Commissioner Ray Weter entertained a motion to accept Certified Court Order 5-10-2017-01. .RESULT: ADOPTED [UNANIMOUS] r r. MOVER: Ralph Phillips, Eastern Commissioner i , SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Water, Ralph Phillips, Hos#a Bily-eu III. Agenda Motion/Vote - 10:00 AM Christian County Commission Discussion - Project Financing-Justice Center Annex Attendees: Amy Patillo - MU Extension, Amelia Wigton - Christian County Headliner, Leo Snelling 0 Via Speakerphone: Michelle Bock - Piper Jaffray, Bruce Colony - DeWitt & Associates, Brad Erwin and Josh Warren - Paragon Architecture The Commissioners met for a discussion regarding project financing for the proposed Justice Center Annex. The timing of the project was discussed, as well as the overall financial approach. The term of the loan was discussed, and it was mentioned that a longer term may be more beneficial to the County as it would allow funds to be available for operations, support, and personnel. It was also noted that the debt could be payed off early without penalty. Ms. Bock and Mr. Colony agreed that closing could be postponed until the end of August until it's determined that there are no soil issues on the building site. Ms. Bock also voiced the importance of the fact that once the debt is sold, the County will have to have their audit completed within 180 days of the fiscal year end. She said if that's not possible we will have to do a bank placement because the public bond market expects that audits will be available within that time. Ms. Bock said she's spoken with Andy Marmouget (KPM CPA's & Advisors), and he said he can't control when they perform an audit because they can only come in once the County says they're ready, and it's been very late in the years past. The audit will need to be initiated in March, and she needs certainty that the Commission will do everything in their power to get the audit completed in a timely manner so they can sell the bonds publicly. Western Commissioner Bilyeu said we are making a commitment to do everything within our power to see that we are able to get our annual audits in the first 180 days of each year. 3 21Page April Term Wednesday, May 10, 2017 9:50 AM IV. Adjournment The meeting was closed at 10:54 AM 10:54 AM Adjourn Attendees: Amy Patillo - MU Extension, Amelia Wigton - Christian County Headliner, Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. €g,q lDi:6, Presiding Commissioner, Ray Weter n Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips n 3]Page 00 Christian County Commission 100 West Church St Room 100 * At Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 11, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Aft*Hil@ENAEet"T-: .3-9 1. s '51LTitl6 i, Pfit---3/' --Ts.talta-si.'29 7**1968"-2 'il:T 1." ' ' Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a 0 motion to approve the regular session agenda for today, May 11, 2017 as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Philiips, Eastern Commissioner . SECONDER: Hosea Bilyeu, Western Commibsioner AYES: Ray Weter, Ralph Phillips, Hosea BiIyeu Motion/Vote - 8:55 AM Kay Brown- Christian County Clerk Minutes & Financials Approval - Approve Minutes & Financials Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to approve the minutes from May 9, 2017. There are no financials to discuss. RESULT: i ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner . AYES: Ray Water, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Leo Snelling 3 Presiding Commissioner Weter entertained a motion to approve the minutes from May 10, 2017. 0 April Term Thursday, May 11, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner .SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips; Hosea Bilyeu III. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - Demolition & Abatement RFQ & RFP Bid Opening Attendees: Leo Snelling The Commissioners met for a bid opening for demolition and abatement. There were no bids received. Presiding Commissioner Weter entertained a motion to re-bid the demolition and asbestos abatement of 204 South 2nd St in Ozark, Missouri. There was then discussion, and Western Commissioner Bilyeu asked that the bids be due by May 25,2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: ·Ray Water, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Amend Agenda Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to amend the agenda to include an emergency meeting at 11:35 am to address the Accounts Payable/Purchasing Requisition issues, and said we have an immediate and critical accounting issue to address. RESULT: ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner i AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Commission Discussion - August Election Ballot language Discussion-Use and Sales Tax Attendees: Leo Snelling, Amelia Wigton, Rance Duffy, Carrie Stephens, Karen Matthews The Commissioners met for a discussion regarding Use and Sales Tax ballot language for the August election. Presiding Commissioner Weter said this language has to do with D out-of-state vehicle purchases. There was discussion about the verbiage, and Presiding Commissioner Weter entertained a motion to approve placing on the ballot the 21Page April Term Thursday, May 11, 2017 8:50 AM question of continuation of the collection of sales tax on out-of-state vehicle purchases, and to approve the ballot language as suggested by the state. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western,Commissioner SECONDER: Ralph Phillips, Eastern Commissioher AYES: Ray Weter, Ralbh Phillips, Hosea BilyeD Motion/Vote - 10:30 AM Miranda Beadles-Highway Administrator Discussion - Sales Tax Distribution IGA's Attendees: Miranda Beadles, Amelia Wigton, Leo Snelling The Commissioners met with presenter Miranda Beadles, Highway Administrator, regarding sales tax distribution intergovernmental agreements. The IGA's received were from Billings Special, City of Fremont Hills, City of Nixa, Garrison Special, City of Sparta, Village of Saddlebrooke, City of Clever, City of Highlandville, City of Ozark, Stoneshire Special, and South Sparta Special. The two missing IGA's are from Ozark Special and Selmore Special, which will be addressed when they're received. Presiding Commissioner Weter entertained a motion to proceed with signing the eleven IGA's presented regarding sales tax distribution. 63 RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyed, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillip¥, Hosea Bi[yeu Motion/Vote - 10:45 AM Miranda Beadles-Highway Administrator Discussion - Right of Way & Construction Easement-Parched Corn Rd Attendees: Miranda Beadles, Leo Snelling, Amelia Wigton The Commissioners met with presenter Miranda Beadles, Highway Administrator, regarding a right-of-way and construction easement on Parched Corn Road. Ms. Beadles said that she's received the Quit Claim Deed to the property they require for new construction of a bridge on Parched Corn Road, and a temporary easement to construct the bridge. They've also received a signed letter from Mr. and Mrs. Carriker, to which they've agreed to the terms of the agreement. Presiding Commissioner Weter entertained a motion for Christian County to approve the right-of-way and construction easement required for repair of a bridge on Parched Corn Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Biiyeu r-) Motion/Vote - 11:00 AM Miranda Beadles-Highway Administrator Discussion - MoDOT Bid 31Page 0 April Term Thursday, May 11, 2017 8:50 AM Attendees: Miranda Beadles, Amelia Wigton, Leo Snelling The Commissioners met with presenter Miranda Beadles, Highway Administrator, regarding a MoDOT bid. Ms. Beadles said she would like to use MoDOT bid request no. 3-140214RJ to purchase new dump trucks. The quotes were as follows: For Common One: $129,832.00 for 4700 set-back front axle chassis, plus $33,960.00 assembly, parts, and labor. For Common Two: $105,356.00 for 4700 set-back front axle chassis, plus $33,960,00 assembly, parts, and labor. Ms. Beadles said trade-in values are included, and recommended the Commission accept the MoDOT bid with Midway Sterling Truck Center Western Star for the purchase of three tandem axle trucks which have been budgeted for this year. Presiding Commissioner Weter entertained a motion to accept the bid for the three specified vehicles and to proceed with the acquisition of said vehicles. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 11:30 AM Kay Brown-Christian County Clerk Discussion - Destruction of Records Attendees: Perry Barnes, Miranda Beadles, Amelia Wigton, Pam Beltz, Lacey Hart, Karen Matthews, Todd Wiesehan, Susan Pathkiller, Ken Davis The Commissioners met with presenter Krista Cronin, Deputy Clerk, regarding destruction of records. Ms. Cronin presented the Commissioners with a destruction list. Presiding Commissioner Weter entertained a motion to approve the destruction of records for 2017 as presented and specified by the County Clerk's office. RESULT: ADOPTED IUNANIMOUS] MOVER: Hosea Bilyeui·Western Commissioner f SECONDER: Ralph Phillips, Eastern Commissidner '' 1 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 11:35 AM Emergency Session Attendees: Perry Barnes, Miranda Beadles, Amelia Wigton, Pam Beltz, Lacey Hart, Karen Matthews, Todd Wiesehan, Susan Pathkiller, Ken Davis, Julia Maples, Captain Koch, Leo Snelling, Barb Stillings, Kathy Bray, Paula Brumfield, Norma Ryan, Kay Brown, Amy Dent, Amy Fite, Danny Gray Presiding Commissioner Weter entertained a motion to begin the emergency session. D 41Page 0 April Term Thursday, May 11, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner , AYES: Ray Weter; Ralph Phillips/Hosea Bilyeu Motion/Vote - 11:36 AM Krista Cronin, Christian County Commission Discussion - Emergency Session Attendees: Perry Barnes, Miranda Beadles, Amelia Wigton, Pam Beltz, Lacey Hart, Karen Matthews, Todd Wiesehan, Susan Pathkiller, Ken Davis, Julia Maples, Captain Koch, Leo Snelling, Barb Stillings, Kathy Bray, Paula Brumfield, Norma Ryan, Kay Brown, Amy Dent, Amy Fite, Danny Gray Presiding Commissioner Weter said this emergency session has been called to address delays in the processing of requisitions, and said there was a four-step process previously adopted. Ms. Maples said on a department level they are having a challenge as they are a public safety organization, and they haven't received a requisition all week. Ms. Hart said the process is delayed because of paper documents going through the regular process and having to be entered into the accounting system. Eastern Commissioner Phillips suggested that individuals involved in the purchasing process be notified via email when it's their turn to do their part in the purchasing process in order to avoid a breakdown in communication. Presiding Commissioner Weter noted that they've anticipated some of these problems because various departments did not have a chart of accounts. Ms. Fite said the Prosecutor's office is still only using paper requisitions because they don't have the Tyler program on their computers. She said we have a late fee, and they've had to request that the credit card company remove late fees over the last two and a half years. Ms. Fite asked that a cutoff time be set so her department knows they're timely. Ms. Hart suggested submitting a request on a requisition so it's ready when the credit card bill arrives. Ms. Fite said it would not be efficient to create separate requisitions for one bill, and could create more issues later. Ms. Beadles said her department is still using only paper requisitions because they haven't received login information for Tyler, and she hasn't received a signed requisition back in two weeks or more. She said she's received numerous calls about late fees. Eastern Commissioner Phillips asked for a show of hands from departments that have incurred late fees. Six department heads raised their hands. Eastern Commissioner Phillips asked Ms. Hart if she knew we were going to go live May 1st, why didn't every office have access. Ms. Hart answered that months ago she requested PC Net to install Tyler on computers for everyone, and she thought it had been. Mr. Snelling said there are about 119 purchase orders or requisitions unaccounted for. He said many of the purchase orders have been created, but nothing has been processed in Accounts Payable because Ms. Hart input purchase orders and he didn't get them back. Mr. Snelling said the last purchase order he received back was dated May 1st, and that's what's holding Accounts Payable up. He said he's asked Ms. Hart every day for the paperwork, and she says she's not done with it. Presiding Commissioner Weter asked 0 where the documents are at. Ms. Hart said it was returned to the Commission office, and she thinks she put them on the desk or gave them to the secretary. Western 51Page 0 April Term Thursday, May 11, 2017 8:50 AM Commissioner Bilyeu said we are hearing that vendors that no longer want to do business with us because it's too hard to get their money. Ms. Maples said this is the fourth meeting where I've voiced concerns about not having access. Eastern Commissioner Phillips said we will facilitate that to get you what you need. Presiding Commissioner Weter said we are now in recess. 10. Recess IV. Reconvene Motion/Vote - 1:30 PM Leo Snelling-Christian County Purchasing Director Discussion - HR Advantage Organizational Meeting Attendees: Leo Snelling Presiding Commissioner Weter entertained a motion to come out of recess and continue when the presenter arrives. RESULT: ADOPTED [UNANIMOUS] MOVER: tlosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Cominissiciner 0 AYES: Ray Weter; Ralph Phillips, Hosea.Bilyeu Motion/Vote - 1:32 PM Krista Cronin, Christian County Commission Discussion - HR Advantage Organizational Meeting Attendees: Leo Snelling, Lynette Weatherford - HR Advantage The Commissioners met with presenter Leo Snelling, Purchasing Director, regarding an organizational meeting with HR Advantage. There was discussion about the contract, which includes language County Counselor Housley recommended be added. Presiding Commissioner Weter entertained a motion to sign the contract. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: 1 .Ray Weter, Ralph Phillips, Hosea Bilyeu V. Adiournment The meeting was closed at 1:58 PM 1:58 PM Statement Presiding Commissioner Weter said seeing no further business we are adjourned. 61Page 0 April Term Thursday, May 11,2017 8:50 AM 4 ID£L Presiding Commissioner, Ray Weter 1 Hosea Bilyeu Western Commissioner, Hosea Bilyeu V 41'24 Ralph Phillips Eastern Commissioner, Ralph Phillips 3 0 71Page -111 Christian County Commission 100 West Church St. Rocm 100 ozark MO 6572:E April Term http://ChristianCountyMO.igmlcom - Minutes - Monday, May 15, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Alttendde.Nainef--stdtui;3 -bAftifeclt'P - *-,79-I'li, fi-'1:-, 293--3 -Title . 47 .- .. Attadee Name . Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM Betsy Blake Assistant Present 8:50 AM 2. Establish Quorunl Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-5-17-1 Approve Agenda 3. Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, June 5, 2017 as published. RESULT: APPROVED [UNANIMOUS] ,# - MOVER: Hosea Bilyeu, Western Commissioner -SECONDER: Ray Weter, Presiding Commissioner .„ - AYES: Ray Weter, Hosea Bilyeu p ABSENT: .Ralph Phillips Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Discussion - 06-5-17-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve the regular session minutes from June 1, 2017. There are no financials to address. RESULT: ' APPROVED [UNANIMOUS] I A MOVER: 0 Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips m 0 II. Agenda Motion/Vote - 9:00 AM Beth Schaller t 0 April Terrn Monday, June 5, 2017 8:50 AM Discussion - 06-5-17-3 MoDot Monthly Update Attendees: Beth Schaller, Todd Wiesehan The Commission met with presenter Beth Schaller, MoDOT representative, for the MoDOT bi-monthly update. Ms. Schaller presented her verbal update, and discussion was held. Topics discussed were the 6-laning and repair work of Highway 65, the staging of the 1-44 interchange, and working in Ozark and Nixa to create 5-lane sections. Ms. Schaller also mentioned that they are working on interactive flashers for the intersection of A and BB, which will make the intersection more evident as well as allow night lighting. There was discussion about the current safety analysis of the BNS rail line, as well as talk of making James River Freeway part of an interstate system. Motion/Vote - 10:00 AM Christian County Commission Djscussion - 06-5-17-4 Closed Session RsMO 610.021.3 Personnel Attendees: Todd Wiesehan Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3, pertaining to personnel. Roll call vote was taken. RESULT: APPROVED [UNANIMOUS] MOVER: Hoiea Bilyeu, Western Commissioner - i, . 0 SECONDER: Ray Weter, Presiding Commissioner ' AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 10:30 AM Christian County Commission Discussion - 06-5-17-5 LERF Board Appointment-Brian Lindsey and Michael Burch Attendees: Brian Undsey, Michael Burch The Commission met to discuss LERF board appointments. Presiding Commissioner Weter read from RsMO 50.565.1, which states: A county commission may establish by ordinance or order a fund whose proceeds may be expended only for the purposes provided for in subsection 3 of this section. The fund shall be designated as a county law enforcement restitution fund and shall be under the supervision of a board of trustees consisting of two citizens of the county appointed by the presiding commissioner of the county, two citizens of the county appointed by the sheriff of the county, and one citizen of the county appointed by the county coroner or medical examiner. The citizens so appointed shall not be current or former elected officials, current or former employees of the sheriff's department, the office of the prosecuting attorney for the county, office of the county commissioners, or the county treasurer's office. If a county does not have a coroner or medical examiner, the county treasurer shall appoint one citizen to the board of trustees. Presiding Commissioner Weter entertained a motion to approve Brian Lindsey's and Michael Burch's appointments to the Law Enforcement 3 Restitution Fund board, for a term of two years. 21Page 0 April Term Monday, June 5, 2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner . SECONDER: Ray Weter. Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu . ABSENT:. Ralph Phillips Motion/Vote - 11:00 AM Lacey Hart-Auditor Discussion - 06-5-17-6 Monthly Financial Update Attendees: Auditor Hart, Miranda Beadles - Highway Administrator, Leo Snelling, Cole Ewing The Commission met with presenter Lacey Hart, Auditor, for her monthly financial update. Ms. Hart presented copies of the Pooled Cash report, the Consolidated Balance Sheet report, and the Monthly Income Statement. Motion/Vote - 11:40 AM Christian County Commission Discussion - 06-5-17-7 Bid Decision Demolition & Abatement Attendees: Leo Snelling The Commission met with presenter Leo Snelling regarding a bid decision for demolition and abatement of the property at 204 South 2nd Street in Ozark, Missouri. Mr. Snelling recommended the Commission accept the sole bid received from Range Farm, LLC. Presiding Commissioner Weter entertained a motion to approve the application for services from Range Farm LLC for demolition and abatement of the structure at 204 South 2nd Street in Ozark, Missouri, with the stipulation that the Commission is anticipating Range Farm LLC is providing all necessary permits. RESULT: APPROVED [UNANIMOUS] b MOVgR: e Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner i AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips , Motion/Vote - 11:45 AM Leo Snelling-Purchasing Director Discussion - 06-5-17-8 Monthly Update Attendees: Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, for his monthly update. Mr. Snelling presented his monthly report. There was discussion about Mr. Snelling creating a bid template in order to help offices submit a more detailed bid request, and Presiding Commissioner Weter suggested that the office holder sign off on the final approval of the bid request. 31Page April Tenn Monday, june 5, 2017 8:50 AM III. Adjournment The meeting was closed at 11:59 AM 11:59 AM Adjourn Attendees: Leo Snelling Presiding Commissioner Weter said seeing no further business we are adjourned. Rel 1,0£Ld Presiding Commissioner, Ray Weter Hosea Bilyeu 1 Western Commissioner, Hosea Bilyeu 4 1 Jik 51Page 0 April Term Thursday, June 8, 2017 8:50 AM Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1<1 Ratph Phillips Eastern Commissioner, Ralph Phillips 0 0 61Page Christian County Commission 100 West Church St Room 100 Ozark Mo 65721 dia April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, June 12, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 31 9 31-MT ,¥:114 1-14 ' 'ti; - -09 -r-ET,7.Th-*Aiui<,21 -7.*FA#ar·,] 9(tiended Name=. 44. .te··. , Iritldl . 91,- 11 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-12-17-1 Approve Agenda Attendees: Miranda Beadles - Highway Administrator 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, June 12, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter; Presiding Commissioner AYES: Ray Weter, Hose-a Bili>eu ABSENT: Ralph Phillips * 0 F Motion/Vote - 8:55 AM County Clerk-Kay Brown Minutes & Financials Approval - 06-12-17-2 Approve Minutes & Financials Attendees: Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner Presiding Commissioner Weter entertained a motion to approve the regular session minutes from June 8, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips " r 0 Motion/Vote - Financials Discussion 0 April Term Monday, June 12, 2017 8:50 AM Attendees: Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner, Cole Ewing Late Arrival: Todd Wiesehan There was brief discussion about variances in the cost of an order between the time purchase orders are processed and the time the order is given to Accounts Payable to be paid. Western Commissioner Bilyeu suggested setting the variance wide enough in the system to allow orders to go through, as well as allow the Accounts Payable clerk to use her ability, wisdom, and capability when there are variances in the cost of an order. This item will be discussed on the agenda Thursday, June 15, 2017. III. Agenda Motion/Vote - 9:00 AM Highway Administrator- Miranda Beadles Discussion - 06-12-17-3 Emergency Procurement-Green Bridge Repair Attendees: Miranda Beadles - Highway Administrator, Todd Wiesehan, Amelia Wigton The Commission met with presenter Miranda Beadles, Highway Administrator, regarding an emergency procurement for repair for Green Bridge. The bridge received a fracture critical inspection by MoDOT, with the damage being age-related. There is rust issues and section loss on the stringers, floor beams, and the pins. Ms. Beadles said she met with Joe Warren and Great River Associates last week, and they believe they can complete the repair without removing the deck. There was discussion and it was determined that funding for the repair will come from the Bridge Fund. Presiding Commissioner Weter entertained a motion to approve the emergency procurement in an amount not to exceed $50,000.00 in order to commence repair on Green Bridge. RESULT: APPROVED [UNANIMOUS] i MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bily@u r ABSENT: Ralph Phillips 4 Motion/Vote - 9:15 AM Christian County Commission Discussion - 06-12-17-4 Closed Session RsMO 610.021.3-Personnel Attendees: Todd Wiesehan Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3 by means of roll call vote. 0 21Page 0 April Term Monday, June 12, 2017 8:50 AM RESULT: · APPROVED [UNANIMOUS] MOVER: 4 Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 41 1 AYES: , p Ray Weter, Hosea Bilyeu . %$ ABSENT: £Ralph Phillips Motion/Vote - 9:30 AM Christian County Commission Discussion - 06-12-17-5 County Operations-Resource Management Discussion & Decision Attendees: Todd Wiesehan, Miranda Beadles, Amelia Wigton Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met with presenter Todd Wiesehan for a discussion and decision regarding a proposal for the restructuring of Resource Management. There was discussion about how the Commission is in favor of restructuring, and salary requirements were discussed. Western Commissioner Bilyeu moved to restore a structure that has been previously utilized here, namely the position of Resource Management Director, and that position will oversee the items listed on the flow sheet to include Resource Management, Building Inspections, Environmental Issues, and Recycling. 0 RESULT: APPROVED [UNANIMOUS] MOVER: 1 Hosea Bilyeu, Western Commissioner SECONDER: ,Ray Weter, Presiding Commi;sioner ·- AYES: .Ray Weter, Hosea Bilyeu ABSENT: -Ralph-Phillip's Motion/Vote - 9:45 AM County Operations-Resource Management Discussion & Decision Attendees: Todd Wiesehan, Miranda Beadles, Amelia Wigton Presiding Commissioner Weter entertained a motion to assign the salary of $62,000.00 per year to the Resource Management Director position. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: „. Ray Weter, Hosea Bilyeu ABSENT: .Ralph Phillips , Motion/Vote - 9:48 AM County Operations-Resource Management Discussion & Decision Attendees: Todd Wiesehan, Miranda Beadles, Amelia Wigton 0 31Page t 0 April Term Monday, June 12, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to appoint Mr. Todd Wiesehan as the Christian County Resource Management Director, with the first payroll reflecting the salary of $62,000.00 being July 7, 2017. RESULT: - ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu,Western Commissioner ,, . 3 SECONDER: Ray Wdter, Presiding Commissioner AYES: RayWeter, Hosea Bilyeu e ABSENT: 1 Ralph Phillips - Motion/Vote - 10:00 AM Dallas Killian Discussion - 06-12-17-6 Discussion-Woods Fork Attendees: Dallas Killian, Miranda Beadies - Highway Administrator, Amelia Wigton - Christian County Headliner, Todd Wiesehan - Resource Management Director, Unda O'Neill, Kathleen Mullen, Jon Schell, Betty Knowles, John Knowles, Cheri Pratt, Cathy Killian, Steven Ught The Commission met with presenter Dallas Killian for a discussion regarding Woods Fork. There was a discussion about how the main crossing over Woods Fork Creek was destroyed with the last flood. The presenter expressed his appreciation for all the work 0 the Christian County Road Department has completed so far in making the area passable, but asked about a long-term solution. Ms. Beadles talked about how the slab that was existing there was very old and didn't have steel or a footer. The flooding happened on the weekend of April 28, 2017 through April 30,2017, and on June 2nd the flood event was declared a federal disaster which means all repairs that you make to structures can be reimbursed by FEMA if they're repaired to "pre-flood conditions". However, FEMA will allow the County to meet their current standards, which would include a higher psi of concrete, re-bar, and a footer. Ms. Beadles said the water as been too high to put a slab back, so they put in a culvert and have had the road crew check on it periodically to make sure it's holding. In order for the road crew to put the concrete slab back, they will need seven days of dry weather, and so they're hoping that the weather will get low enough so they can build the slab in two halves. There was discussion about Camp MeWe, and how they submitted design plans for the crossing about a month ago. Ms. Beadles said the plans are incomplete, and the Highway Department is in limbo because they can't spend $80,000.00 to build an appropriate crossing if Camp MeWe comes through with their plans. Ms. Beadles said she will talk to FEMA and see what they can do, but they don't want to put themselves in a position where they jeopardize reimbursement. There is no action required by the Commission at this point. Motion/Vote - 11:00 AM Director of Purchasing-Leo Snelling D Discussion - 06-12-17-7 Bid Decision-Collector Walk Up Window Attendees: Leo Snelling, Collector Ted Nichols, Auditor Lacey Hart 41Page 0 April Term Monday, june 12, 2017 8:50 AM The Commission met with presenter Leo Snelling, Director of Purchasing, regarding a bid decision for the Collector's walk-up window. Mr. Snelling recommended that the Commission accept the bid from Tiedemann Bank Equipment, Inc for the total amount of $21,831.00, which includes subcontracting with Architectural Building Products, Inc. Presiding Commissioner Weter entertained a motion to accept the bid from Tiedemann Bank Equipment, Inc to do the necessary work to complete walk-up window access for the Collector. Western Commissioner Bilyeu moved to accept the bid from Tiedemann Bank Equipment, Inc in the amount of $21,831.00, with the anticipation that the cost would be covered by current funds of the Collector. RESULT: APPROVED [UNANIMOUS] 1 I MOVER: 1 Hosea Bilyeu, Western Commissioner i " SECONDER: 'Ray Weteh Presiding Commissioner 1 12 ' 1 t ,!.1,1 AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips IV. Adjournment The meeting was closed at 11:10 AM 0 11:10 AM Statement Attendees: Leo Snelling, Collector Ted Nichols, Auditor Lacey Hart Presiding Commissioner Weter said seeing no further business we are adjourned. Raq li)£L. Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu D Ralph Phillips 51Page 1 4 A k 4 5 0 April Term Monday, June 12, 2017 8:50 AM Eastern Commissioner, Ralph Phillips 0 0 61Page Christian Counly Commission 100 West Church St,Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, June 15, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atten;ade Name i - p, 7 ! 3,0-f F " i.t 0- fritid-- it * ,- '- f.yi .-sltattirr 1 0.-' Aitioed-" U Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-15-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, June 15, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioher SECONDER: Hosea Bilyeu, Western Conimissioner AYES: Ray Weter, Ralph Phillips, Hosea Bjlyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 06-15-17-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve the closed session minutes from June 12, 2017 per RsMO 610.021.3, pertaining to personnel. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillrps, Eastern C6mmissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the regular session minutes from June 12, 2017. n /4.. 0 April Term Thursday, June 15, 2017 8:50 AM RESULT: ADOPTED JUNANIMOUSi MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phiilips„Eastern Commissioner AYES: Ray meter, Ralph Phillips, Hosea Bilyeu i 8:57 AM Financials Presiding Commissioner Weter said under the discussion of financials that approval on purchase requisitions are starting to flow to the purchasing agent for purchase order preparation. III. Agenda Motion/Vote - 9:15 AM Highway Administrator-Miranda Beadles Discussion - 06-15-17-3 Bid Opening-Pavement Striping & Markings Attendees: Miranda Beadles - Highway Administrator The Commission met with presenter Miranda Beadles for a bid opening for pavement striping and markings. Presiding Commissioner Weter said the agenda states the bid 0 opening will commence at 9:15 a.m., however, the publication specified that the bids wouldn't be opened until 9:30 a.m. Presiding Commissioner Weter entertained a motion to defer action on this item until the vendor's published time for action. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Miranda Beadles Bid Opening - Bid Opening - Pavement Striping & Markings Attendees: Miranda Beadles - Highway Administrator The Commission met with presenter Miranda Beadles for a bid opening for pavement striping and markings. Ms. Beadles opened the sole bid received, which was from Bishops Construction Company, Inc., based in Aurora, Missouri. Ms. Beadles said the same vendor previously held our striping contract, and then read the specifications of the bid. Presiding Commissioner Weter entertained a motion to entertain a recommendation from Miranda Beadles, Highway Administrator, for the awarding of the bid for pavement on Monday, June 19, 2017 at 9:00 a.m. for the decision. 0 21Page t 0 April Term Thursday, June 15, 2017 8:50 AM RESULT: ADOPTED [2 TO 0] MOVER: : , Ralph Phillips,:Eastern Commissioner I SECONDER: Ray Weter,:Presiding Comrriissioner AYES: Ray Wetdr, Ralph Phillips AWAY: Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Clerk-Kay Brown Discussion - 06-15-17-4 Christian County Law Enforcement Restitution Fund-Swearing In Attendees: Tim Clothier - Ozark Chief of Police, Michael Burch, Kathy Iman, Olin Hicks, Clerk Kay Brown, Captain Koch, Hannah Smith - Christian County Headliner, Tyler Iman, Judge Laura Johnson Christian County Clerk Kay Brown swore in the Law Enforcement Restitution Fund (LERF) board appointees. Tim Clothier and Kathy Iman will serve one-year terms. Michael Burch and Olin Hicks will serve two-year terms. f IV. Adjournment The meeting was closed at 10:07 AM 0 10:07 AM Adjourn Attendees: Tim Clothier - Ozark Chief of Police, Michael Burch, Kathy Iman, Olin Hicks, Clerk Kay Brown, Captain Koch, Hannah Smith - Christian County Headliner, Tyler Iman, Judge Laura Johnson Presiding Commissioner Weter said seeing no further business we are adjourned. €21 01*A. Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 31Page 4 0 April Tenn Thursday. June 15, 2017 8:50 AM Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 41Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http://ChristianCoung,MO.iqm2.com - Minutes - Monday, June 19, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Western Commissioner Hosea Bilyeu Atilinaed Namef -4.r-' .i:. 7 ..t.2£'414 lf...iTitld ·wep .t';,'1.1 .,P Cr'5jAus, F IA;tie,Ri 01 Ray Weter Presiding Commissioner Absent Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young . Secretary Present 8:50 AM II. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-19-17-1 Approve Agenda Western Commissioner Bilyeu noted the presence of a quorum. Deputy Clerk Krista Cronin designated Western Commissioner Bilyeu as Presiding Commissioner for today's meeting, June 19, 2017. Western Commissioner Bilyeu entertained a motion to approve the agenda for today, June 19, 2017 as published. RESULT: APPROVED [UNANIMOUS] 1 11 MOVER: Ralph Phillips, Eastern Commissioher SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 06-19-17-2 Approve Minutes & Financials Attendees: Miranda Beadles - Highway Administrator Western Commissioner Bilyeu entertained a motion to approve the regular session minutes from June 15, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu : ABSENT: Ray Weter 0 () April Term · Monday, June 19, 2017 8:50 AM III. Agenda Motion/Vote - 9:00 AM Highway Administrator-Miranda Beadles Discussion - 06-19-17-3 Bid Decision-Pavement Markings & Striping Attendees: Miranda Beadles - Highway Administrator, Leo Snelling The Commission met with presenter Miranda Beadles, Highway Administrator, for a bid decision for pavement markings and striping. Ms. Beadles recommended award of their annual striping contract with the option to renew for another two years to Bishop Construction Company, Inc. Eastern Commissioner Phillips moved to approve the bid with Bishop's Construction Company, Inc. for an annual contract for striping and pavement markings, with the option to renew for another two years. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner i SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 9:30 AM Christian County Commission Discussion - 06-19-17-4 Closed Session RsMO 610.021.17 -Entrance Meeting Annual 63 Audit Attendees: Andy Marmouget, Auditor Lacey Hart Western Commissioner Bilyeu entertained a motion to enter into closed session per RsMO 610.021.17 by means of roll call vote. RESULT: APPROVED[UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter F Motion/Vote - 10:30 AM Christian County Commission Discussion - 06-19-17-5 06-19-17-5 : County Operations- Discussion Requisition Approval Path & Assessment RE: Unapproved Requisitions Attendees: Andy Marmouget, Ashley Hannah, Miranda Beadles, Todd Wiesehan, Gary Buckley, Richard Teague, Clerk Kay Brown, Norma Ryan, Assessor Danny Gray, Amelia Wigton, Amy Dent, Cole Ewing, Barb Stillings, Michelle Walker, Auditor Lacey Hart, Prosecutor Amy Fite, Sheriff Brad Cole, Leo Snelling, Julia Maples Late Arrival: Perry Barnes Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met for a County Operations meeting, with discussion regarding the requisition approval path and assessment in regards to unapproved requisitions. There 21Page April Term Monday, June 19, 2017 8:50 AM was discussion about the progress being made, and Western Commissioner Bilyeu said it is appropriate for anyone to communicate with Mr. Ewing regarding system administration issues because he implements that. Mr. Ewing's willingness to help was complimented by several office holders and department heads. Office holders and department heads expressed concern about requisitions being held up and vendors being payed late. Ms. Maples asked that some kind of cheat sheet be distributed by the Auditor that would outline what she*wants in various fields in the Tyler System, in order to maintain consistency and accountability. Sheriff Brad Cole expressed concern about consistency, and said a written set of guidelines from the Auditor with definitions for categories would be very helpful. Sheriff Cole said there are a lot of things that are time sensitive and important for their office to ensure the public's safety, and they can't wait 5 to 20 days for the current approval process. Auditor Hart suggested that users utilize their training materials and set up a requisition template. Clerk Kay Brown said that she would like to have clarification on where invoices are, because Ms. Ryan cannot pay a bill without the associated invoice. Western Commissioner Bilyeu said they are working towards that, and Mr. Marmouget had suggested a standardized timing process. Assessor Gray mentioned that he's had a lot of late charges, and asked that they figure out a way to process through the requisitions faster. Mr. Ewing presented the audience with a document that outlines the paths that requisitions and purchase orders follow from start to finish currently. IV. Adjournment The meeting was closed at 11:32 AM 11:32 AM Adjourn Attendees: Andy Marmouget, Ashley Hannah, Miranda Beadles, Todd Wiesehan, Gary Buckley, Richard Teague, Clerk Kay Brown, Norma Ryan, Assessor Danny Gray, Amelia Wigton, Amy Dent, Cole Ewing, Barb Stillings, Michelle Walker, Auditor Lacey Hart, Prosecutor Amy Fite, Sheriff Brad Cole, Leo Snelling, Julia Maples, Perry Barnes Western Commissioner Bilyeu said seeing no further business we are adjourned. Presiding Commissioner, Ray Weter 31Page 0, 4 0 3 April Term Monday, June 19, 2017 8:50 AM -li Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 - Ralph Phillips Eastern Commissioner, Ralph Phillips 0 D 41Page Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, June 22, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Eastern Commissioner Ralph Phillips 'Att26'dee.NWrli" 7-,-flif.1·z.It. -Title '*- --Er,731-, N '*st91.-'/Attivears] Ray Weter Presiding Commissioner Absent Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-22-17-1 Approve Agenda Eastern Commissioner Ralph Phillips noted the presence of a quorum. Deputy 0 Clerk Krista Cronin referenced RsMO 49.070 and designated Eastern Commissioner Phillips as Presiding Commissioner for today's meeting, June 22, 2017. Eastern Commissioner Ralph Phillips entertained a motion to approve the agdnda for today, June 22, 2017 as published. RESULT: 'APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner: SECONDER: Ralph Phillips, Eaitern Commissioner+ AYES: . Ralph Phillips, Hosea Bilyeu l._ ABSENT: ..3 Ray Weter _ Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 06-22-17-2 Approve Minutes & Financials Attendees: Leo Snelling There are no financials to discuss. Eastern Commissioner Phillips entertained a motion to approve the closed session minutes from June 19, 2017, as well as the open session minutes from June 19, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: * Ralph Phillips, Hosea Bilyeu 0 ABSENT: Ray Weter - t, 0 April Term Thursday, June 22, 2017 8:50 AM IL Agenda Motion/Vote - 9:00 AM Christian County Clerk-Kay Brown Discussion - 06-22-17-3 LERF Board Swearing in of Brian Undsey Attendees: Leo Snelling, Brian Lindsey, Clerk Kay Brown The Commission met with presenter Kay Brown, Christian County Clerk, for a swearing- in of Brian Lindsey to the Law Enforcement Restitution Fund (LERF). Clerk Kay Brown swore in Mr. Brian Lindsey, who shall serve a two-year term. Motion/Vote - 9:30 AM Christian County Commission-Purchasing Director Leo Snelling Discussion - 06-22-17-4 Bid Opening- RFQ Depository Banking Services Attendees: Leo Snelling, Dan Mathenia with Ozark Bank, Collector Ted Nichols Late Arrival: Treasurer Karen Matthews The Commission met with presenter Leo Snelling for a bid opening for depository banking services. Mr. Snelling opened the sole bid received, which was from Ozark Bank. Mr. Snelling said Ozark Bank presently provides our depository services, and has enclosed a cashier's check in the amount of $2,500.00 as a deposit upon security. Mr. Snelling read the specifications of the bid, and said a recommendation will be made next week. Western Commissioner Bilyeu moved that we've received this bid as being an acceptable bid with appreciation to the people at Ozark Bank. RESULT: .i APPROVED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissionen , F SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ralph Phillips, Hosea Bilyeu ABSENT: Ray Weter Motion/Vote - 10:00 AM Chrisitan County Commission-Purchasing Director Leo Snelling Discussion - 06-22-17-5 Bid Opening-Water Heaters Building & Maintenance Attendees: Leo Snelling, Richard Teague The Commission met with presenter Leo Snelling for a bid opening for water heaters. There were no bids received, and Mr. Snelling said we will re-advertise. Mr. Teague said currently the kitchen jail is utilizing two on-demand water heaters, which are working at maximum capacity and barely doing what they're needing them to do. Mr. Teague said the heaters are not built to run 24 hours per day, and they are pushing them past their design limits at this point. Motion/Vote - 10:30 AM Paragon Architecture-Brad Erwin, Michael Younglove, 0 Josh Warren Discussion - 06-22-17-6 [GA-Parking Agreement 21Page 0 April Terrn Thursday, June 22, 2017 8:50 AM Attendees: Brad Erwin with Paragon Architecture, Chuck Branch, Amelia Wigton, Captain Koch The Commission met with presenter Brad Erwin of Paragon Architecture regarding a Parking Intergovernmental Agreement. Mr. Erwin presented the Commission with a projected timeline for the Judicial Center Annex, and said there is a scheduled bid opening for July 13, 2017, for the steel, concrete, and site utilities. It was noted that the last known project cost was 10.4 million, however, there weren't funds set up for the expansion of parking lots in that calculation. Mr. Erwin presented the Commission with a copy of the preliminary IGA between Christian County and the City of Ozark, and proposed amending items 2.B and 2.C. Mr. Erwin proposed changing section 2.C to capture the spirit of the language without pinning down a specific number. He then proposed altering section 2.B to reflect Paragon's recommendation of committing to 42 new off-street parking spaces, which will include 10 secure parking spots which are not available for public use. Mr. Erwin suggested that the Commission allow him to present this information with the adjustments recommended to the Planning and Zoning Commission on Monday evening so they can provide their approval, and then after that finalize this and present it to the City Council as part of the right-of-way vacating process. Western Commissioner Bilyeu asked how much the cost will be for the additional 42 parking spaces. Mr. Erwin said about $200,000.00, making the estimated project cost 10.6 million. Eastern Commissioner Phillips entertained a motion to make amendments to the IGA as presented by Mr. Brad Erwin. Western Commissioner Bilyeu moved to authorize Mr. Brad Erwin to make the changes that were recommended to the IGA in order to present to the appropriate city gatherings as this process moves forward, and said the IGA will still need approval from the Commission before it is officially adopted. RESULT: APPROVED [UNANIMOUS]- .I MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner _ 1 AYES: ; Ralph Phillips, Hosea Bilyeu r ABSENT: Ray Weter III. Adjournment The meeting was closed at 10:47 AM 10:47 AM Adjourn Attendees: Brad Erwin with Paragon Architecture, Chuck Branch, Amelia Wigton, Captain Koch - Eastern Commissioner Phillips said seeing no further business we are adjourned. D 3[Page tj D April Term Thursday, June 22, 2017 8:50 AM 4 01,18 Presiding Commissioner, Ray Weter . Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St Room 100 Ozark,MO 65721 1*cta'S?461 ApriI Term http://ChristianCountyMO.iqm2.com '442.gly- - Minutes - Monday, June 26, 2017 8:50 AM The Christian County Courthouse I. Amended Agenda IL Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *tkiiddi;Nk,»Sit< '21 47 4-4-,7 25'Titlet--I 39flf.Fl - 0 - Sititus i. 6580nifed h Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Late 8:55 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM III. Establish Quorum Motion/Vote - 8:52 AM Christian County Commission Discussion - 06-26-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the amended agenda as published. 7RESULT: APPROVED [2 TO 01 MOVER: ' Ralph Phillips, Eastern Commissioner. 2 SECONDER: Ray Weter, Presiding Commissioner i AYES: Ray Weter, Ralph Phillips AWAY: Hosea Bilyeu. Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 06-26-17-2 Approve Minutes & Financials Presiding Commissioner Weter said there are no minutes to approve, and then entertained a motion to approve Certified Court Order 06-26-17-01 for the June 2017 Cart Fund, which represents the April 2017 Term. The Certified Court Order is broken down as follows: Amount Received $130,657.92 Bridge 15% $19,598.69 Common One $38,766.20 Common Two $36,571.15 3 Billings Special $13,457.77 Garrison Special $3,122.72 0 April Term Monday, ]une 26,2017 8:50 AM Ozark Special $13,418.57 Selmore Special $3,580.03 South Sparta Special $1,450.31 Stoneshire Special $692.48 Total Roads $111,059.23 Total Bridge $19,598.69 Total Disbursed $130,657.92 RESULT: APPROVED [UNANIMOUS] ' tt MOVER: Ralph Phllips, Eastern Commissioner +, ki.:1 SECONDER: Hosea Bilyeu, Western Commissioner ' AYES: Ray Weter, Ralph, Phillips, Hosea Bilyeu q . IV. Agenda. Motion/Vote - 9:00 AM Closed Session RsMO 610.021.3-Personnel D Discussion - 06-26-17-3 Christian County Commission Attendees: Todd Wiesehan - Resource Management Director, Randy Long Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3 regarding personnel by means of roll call vote. RESULT: . APPROVED [UNANIMOUS] MOVER: . Hosea Bilyeu, Western Commissioner SECONDER: 0 Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Clerk-Kay Brown Discussion - 06-26-17-4 LERF Board Swearing in Ceremony-Ronnie Floyd Attendees: Ronnie Floyd, Clerk Kay Brown The closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met witb presenter Kay Brown, Christian County Clerk, for a swearing-in ceremony. Clerk Brown swore in Ronnie Floyd to the Law Enforcement Restitution Fund (LERF) board. Motion/Vote - 10:00 AM Christian County Resource Director-Todd Weisehan Discussion - 06-26-17-5 3834 : Right of Way Ballard Lane Attendees: Todd Wiesehan - Resource Management Director 0 The Commissioners met with presenter Todd Wiesehan regarding a right-of-way acquisition for approval within Common One. Todd Wiesehan presented the Commission with a right-of-way on Ballard Lane, the grantors being Randy and Connie 21Page 1 0 April Term Monday, June 26, 2017 8:50 AM Stafford. Presiding Commissioner Weter entertained a motion to approve the acquisition of the right-of-way on Ballard Lane on behalf of the Common One Road District. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillipsi Hosea Bilyeu Motion/Vote - 10:03 AM Krista Cronin, Christian County Commission Right of Way Dedication - Road Dedication - Clearview Court Attendees: Todd Wiesehan - Resource Management Director The Commissioners met with presenterTodd Wiesehan regarding a road dedication for approval within Common Two. Todd Wiesehan presented the Commission with a road dedication on Clearview Court within the Clearview Estates development, the grantor being J&M Coffer Farms, LLC. Mr. Wiesehan said the road has been built to County standards and has been inspected. Presiding Commissioner Weter entertained a motion to approve the road dedication of Clearview Court on behalf of the Common Two Road District. RESULT: ADOPTED [UNANIMOUS] - MOVER: Hosea Bilyeu, Western Commissioner - 4 SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Christian County Commission Discussion - 06-26-17-6 City of Ozark IGA Proposal Regarding Parking Attendees: Captain Koch, Amelia Wigton - Christian County Headliner, County Counselor John Housley (via telephone) The Commission met to discuss the City of Ozark Intergovernmental Agreement regarding parking. Discussion was held about proposed amendments to the document, and County Counselor Housley said he would amend the document today and send itto the Commission for review. Presiding Commissioner Weter proposed to table the motion until the changes in the IGA between the City of Ozark and Christian County are available for review and action. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu· .- Motion/Vote - 11:20 AM Christian County Commission 0 Discussion - 06-26-17-7 Board of Equalization 31Page y F-) April Term Monday, june 26, 2017 860 AM Attendees: Clerk Kay Brown, Assessor Danny Gray, Brenda Hobbs, Kyle Estes, Garrett Buckley The Commission met to establish the Board of Equalization. Presiding Commissioner Weter entertained a motion to appoint Jason Massengale to the Board of Equalization for a three-year term. RESULT: APPROVED [ONANIMOUS] 1 P... MOVER: , Ralph Phillips, Eastern-Commissioner SECONDER: Hosea Bilyeu, West4rn Commissioner - AYES: _ RA-y Weter, Ralph Phillips, Hosda Bilyeil . Motion/Vote - 11:29 AM Krista Cronin, Christian County Commission Appointment - Board of Equalization Attendees: Clerk Kay Brown, Assessor Danny Gray, Brenda Hobbs, Kyle Estes, Garrett Buckley The Commission met to establish the Board of Equalization. Presiding Commissioner Weter entertained a motion to appoint Kyle Estes to the Board of Equalization for a two- yearterm. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea'Bilyeu, W?#tern Commissioner 1 SECONDER: Ralph fhillips, Eastern Commissioner AYES: Ray Wdier, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:30 AM Krista Cronin, Christian County Commission Appointment - Board of Equalization Attendees: Clerk Kay Brown, Assessor Danny Gray, Brenda Hobbs, Kyle Estes, Garrett Buckley The Commission met to establish the Board of Equalization. Presiding Commissioner Weter entertained a motion to appoint Brenda Hobbs to the Board of Equalization for a one-year term. RESULT: ADOPTED [UNANIMOUS] MOVER: , Ralph Phillip5, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: - ' Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:33 AM Board of Equalization Attendees: Clerk Kay Brown, Assessor Danny Gray, Brenda Hobbs, Kyle Estes, Garrett Buckley There was discussion about compensation for the Board of Equalization, and Presiding Commissioner Weter entertained a motion to compensate the Board of Equalization 41Page 0 8 April Term Monday, June 26, 2017 8:50 AM members upon swearing-in of today's meeting $25.00 per meeting, per individual. Presiding Commissioner Weter said we will now adjourn until receipt of the Intergovernmental Agreement being amended by County Counselor Housley. RESULT: - ADOPTED [UNANIMOUS] MOVER: Hosea' Bilyeu, Western Commissioner f SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray \Nuter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 12:08 PM Remove City of Ozark IGA from table Presiding Commissioner Weter said consistent with the last action we adjourned pending arrival of the amended City of Ozark IGA, and then entertained a motion to remove the IGA from the table and discuss it. RESULT: ADOPTED [2 TO 0] MOVER: Hpsea Bilyeu, Western Commissioner SECONDER: ;Ray Weter, Presiding Commissioner AYES: : Ray Weter, Hosea Bilyeu 'b 914 AWAY: Ralph Phillip& 4 0 Motion/Vote - 12:10 PM Krista Cronin, Christian County Commission Contract - Amended IGA - City of Ozark/Christian County Presiding Commissioner Weter said we have received the amended IGAfrom County Counselor Housley, it has been reviewed, and he entertained a motion to authorize the Presiding Commissioner to present this IGA to the City of Ozark's Planning and Zoning commission this evening. Western Commissioner Bilyeu moved to approve the IGA in its current form. RESULT: ADOPTED [2 TO 0] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Wdteri Presiding Commissidner AYES: Ray Weter, Hosea Bilyeu AWAY: Ralph Phillips Motion/Vote - 12:14 PM Leave the Minutes Open Presiding Commissioner Weter entertained a motion to leave the Christian County's minutes open until the end of our business day, which is at 4:30 p.m. · 0 51Page t 0 April Term Monday, June 26, 2017 8:50 AM RESULT: ADOPTED [2 TO 0] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter,,Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu AWAY: Ralph Phillips i V. Adjournment The meeting was closed at 4:30 PM 4:30 PM Adjourn A {Di:£0 Presiding Commissioner, Ray Weter 0 Al Hosea Bllyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 6[Page t 4, Christian Counly Commission 100 West Church St. Room 10 0 3 Ozark MO 65721 April Term http://ChristianCount,MO.iqm2.com - Minutes - Thursday, June 29, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter ' i ·' --ty· "•TE '·---030. '-1-35€6€£'si.i, -*Fie_*d 1.-31 '' 714-q "p· ' -P,' 4+IF*itld i, 15 ¥ . . Adelidee.Nirthe.: 4,4- 1%.1:1.: ,.. .--e Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 06-29-17-1 Approve Agenda Attendees: Betsy Blake Presiding Commissioner Weter noted the presence of a quorum, and then there was brief discussion about the 9:00 a.m. item. Presiding Commissioner Weter entertained a motion to approve the Christian County Commission's regular session agenda for today, June 29, 2017. RESULT: APPROVED [UNANIMOUS] ' 1 MOVER: Ralph Phillips, Eastern Coimmissioher SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bily@i, Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 06-29-17-2 Approve Minutes & Financials Attendees: Betsy Blake Presiding Commissioner Weter said there are no financials to discuss, and then entertained a motion to approve the regular session minutes from June 22, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: ' Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips; Hosea Allyed 0 Motion/Vote - 8:56 AM Approve Minutes Attendees: Betsy Blake 0 April Term Thursday, June 29, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the regular session minutes from June 26, 2017. RESULT: 2 ADOPTED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: Hosea Bilyeu, Western Commissioner . - AYES: Rgy Weter,+Ralph phillips; Hosea-Bilyed' . - -- ._ Motion/Vote - 8:57 AM Approve Minutes Attendees: Betsy Blake Presiding Commissioner Weter entertained a motion to approve the closed session minutes per RsMO 610.021.3 from June 26, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner 4 SECONDER: RalphPhillips, Eastern Commissioner . - AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu : 0 III. Agenda Motion/Vote -· 9:30 AM Christian County Commission Discussion - 06-29-17-3 MTFC Payment Authorization Attendees: Betsy Blake The Commission met regarding the Missouri Transportation Finance Committee (MTFC) loan payment authorization. There was discussion about the requisition for the loan payment how it may have been mischaracterized as a grant by the Auditor, and how the Commission wants to avoid delays in making the payment. Western Commissioner Bilyeu moved to instruct the appropriate person to begin the requisition process for the Missouri Transportation Finance Committee loan payment so we have the approval in hand well before the due date. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu . Motion/Vote - 10:00 AM Christian County Commission Discussion - 06-29-17-4 Property Tax Fund Levy Establishment Attendees: Amelia Wigton - Christian County Headliner 0 The Commission met to establish a fund for the property tax levy. There was discussion about how currently the levy we collect goes into General Revenue, and how our outside Auditor, Andy Marmouget (KPM CPA's & Advisors) says the Commission is 21Page 0 April Terrn Thursday, June 29, 2017 8:50 AM authorized to order a separate fund to be created in order to record said revenues. There was discussion, and Presiding Commissioner Weter entertained a motion that the Christian County Commission orders the creation of a separate fund to house the property tax revenue collections that have been received since the current county-wide property tax levy was authorized, and going forward said funds to be used for debt service on the proposed new building and other services under the Christian County Commission's purview. A roll call vote was taken, and the motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] - 6 MOVER: Ralph Phillips, Eastern Cdmhfissioner ··' · SECONDER: - Hosea Bilyeu, Western Commissioner ,- _,- AYES: _ Ray Weter, Ralph Phillips, Hosea Bilyeu . 4 Motion/Vote - 11:00 AM Christian County Commission-Purchasing Director Leo Snelling Discussion - 06-29-17-5 VRC Agreement Attendees: Leo Snelling - Purchasing Director The Commission met with presenter Leo Snelling regarding the Vital Records Control (VRC) agreement. Mr. Snelling presented the Commission with the agreement, and D then reviewed the details of the contract. Discussion was held, and Western Commissioner Bilyeu moved to enter into the service lease agreement with Vital Records Control, Inc. for record storage. RESULT: APPROVED [UNANIMOUS] MOVER: . Hosea BAyeu, Western Commissioner : SECONDER: .Ray Wetdr, Presiding CoRimissioner AYES: L Ray Weter, Hosea Bilydu ABSENT: Ralph Phillips. Motion/Vote - 12:00 PM Christian County Commission-Purchasing Director Leo Snelling Discussion - 06-29-17-6 3847 : Bid Decision Bank Depository Services Attendees: Dan Mathenia, Scott Harris, Leo Snelling The Commission met with presenter Leo Snelling regarding a bid decision for bank depository services. Mr. Snelling recommended the Commission accept the bid proposal submitted by Ozark Bank, the term being a two-year agreement with the right to renew for another two years. Presiding Commissioner Weter entertained a motion to accept the bid from Ozark Bank for depository services. 0 3[Page 0 April Term Thursday, June 29, 2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: £' Ray Weter, Hosea Bilyeu f . ABSENT: Ralph Phillips IV. Adiournment The meeting was closed at 12:07 PM Adjourn Attendees: Dan Mathenia, Scott Harris, Leo Snelling Presiding Commissioner Weter said we are adjourned. D Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St, Room 100 Ozark.MO 65721 ,0 IuIy Term http://ChristianCountyMO.iqmZ.com - Minutes - Monday, July 3, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atte?idde NainiUMT 3.4 5 ' f- - Title - .14 4713.--grf f..t.Status 3.I -75*frivad·*Al Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-3-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, July 3, 2017 as published. 0 RESULT: 'APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Westiarn Commissioner - - AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 07-3-17-2 Approve Minutes & Financials Presiding Commissioner Weter said there are no financials to discuss, and then entertained a motian to approve the regular session minutes from June 29, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bily@u, Western Commissioner * SECONDER: Ralph Phillips, Eastern CommisRioner r AYES: ¢ Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 07-3-17-3 Closed Session RsMO 610.021.2-Real Estate Presiding Commissioner Weter entertained a motion to enter into closed session per 0 RsMO 610.021.2, pertaining to real estate by means of roll call vote. 0 July Term Monday, July 3, 2017 8:50 AM RESOLT: APPROVED [UNANIMOUS] f MOVER: Hosea Bilyeu, Western Commissioner - . i K SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, RAIph Phillips, Hosea Bilyell. t Motion/Vote - 10:00 AM Sheriff Discussion - 07-3-17-4 Deputy Sheriff Salary Supplementation Fund (DSSSF) Grant Attendees: Chloe Skaar - Christian County Headliner, Captain Koch, Lt. Krystal Smith Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met with presenters from the Sheriff's department regarding the Deputy Sheriff Salary Supplementation Fund (DSSSF) grant. Lt. Smith said this grant will allow them to achieve a $30,000.00 base salary, and this document is a continuance of the approved and awarded draft from April of 2017. Presiding Commissioner Weter said the document has been reviewed by County Counselor Housley, however, the Auditor will need to sign it. The Commission presented the document to the Auditor at 10:30 a.m., and the Auditor said she will review it before signing it. Motion/Vote - 10:30 AM Auditor Lacey Hart Discussion - 07-3-17-5 Monthly Financial Report Attendees: Auditor Lacey Hart Late Arrival: Todd Wiesehan - Resource Management Director The Commission met with presenter Auditor Hart for her monthly financial report. Ms. Hart presented her report for May 2017. There was discussion about the custodial and building office expense fund, how an expenditure had made a line item in a fund go over budget, and Ms. Hart said when we're looking at the budget for a department, we're looking at their budget as a whole. There was then discussion about the order of the creation of a fund for the County-wide property tax levy. Ms. Hart said she will consult with the outside auditor and the County Counselor on the subject, and voiced her concerns on the creation of the fund. Motion/Vote - 11:37 AM Christian County Purchasing Director Leo Snelling Discussion - 07-3-17-6 Monthly Update Attendees: Leo Snelling - Purchasing Director Late Arrival: Hannah Smith - Christian County Headliner The Commission met with presenter Leo Snelling regarding his monthly update. Mr. Sneliing presented the Commission with his written monthly report. There was discussion, and it was noted that the County is still paying late fees on several bills. RESULT: APPROVED [UNANIMOUS] AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 21Page t A k 0 July Term Monday, July 3, 2017 8:50 AM Motion/Vote - 11:45 AM Christian County Purchasing Director Leo Snelling Discussion - 07-3-17-7 Requisition Status Report Attendees: Leo Snelling - Purchasing Director, Hannah Smith - Christian County Headliner The Commission met with presenter Leo Snelling regarding a requisition status report. Mr. Snelling presented the Commission with a written document outlining the current status of requisitions and purchase orders pending approval and finalization. Mr. Snelling noted that he had to manually review an estimated 800 requisitions to see which ones had been rejected, and there have been an estimated 200 open requisitions for the past three weeks. III. Adjournment The meeting was closed at 12:07 PM Adjourn Attendees: Leo Snelling - Purchasing Director, Hannah Smith - Christian County Headliner D Presiding Commissioner Weter said we are adjourned. A (Di:hAD Presiding Commissioner, Ray Weter 13:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 31Page t 06 Att.$.4 Christian Counly Commission 100 West Church St, Room 1 00 0 ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, July 6, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attended Na-meup. 9 -st. ·. . 2333- r „-Titlei-*372: ·74.-i 'W{Stbtuip il: Ff· Arrived ! P.:. 10/ t -1- 6,_,·e---hL-t/- '.*"=M Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Secretary Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-6-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then there 0 was brief discussion about the 9:00 a.m. item. It was noted that Auditor Hart received the Range Farm LLC Independent Contractor Agreement last Thursday and is implying that she's not comfortable with the Commission accepting the agreement. Presiding Commissioner Weter entertained a motion to approve the agenda for today, July 6, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commishioner -i! SECONDER: Ralph Phillips, Eastern Commissioner . , AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 07-6-17-2 Approve Minutes & Financials Presiding Commissioner Weter said there are no minutes to discuss, and then entertained a motion to approve the closed session minutes (per RsMO 610.021.2) from July 3, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Rilph Phiflips, Hosea Bilyeu Motion/Vote - 8:57 AM 0 Approve Minutes (-3) luly Term Thursday, July 6, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the regular session minutes from July 3, 2017. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner - SECONDER: Ralph Phillips, Eastern Commissidner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IL Agenda Motion/Vote - 9:00 AM Christian County Purchasing Director Leo Snelling Discussion - 07-6-17-3 07-6-17-3 : Range Farm LLC Independent Contractor Agreement Attendees: Leo Snelling - Director of Purchasing The Commission met to discuss the independent contractor agreement from Range Farm LLC for the demolition of the property located at 204 S 2nd St in Ozark, Missouri. There was discussion, and Presiding Commissioner Weter entertained a motion to approve signing the agreement pending the Auditor's sign off. RESULT: . APPROVED [UNANIMOUS] MOVER: Ralph Phillibi, Edstern Comblissioner SECONDER: Hosea Bilyeu,iWestern Commissione 2 AYES: 4 , Ray WeteT Ralph'P.hillips, Hosea Bilyeu Motion/Vote - 9:15 AM Christian County Purchasing Director Leo Snelling Discussion - 07-6-17-4 Arborist Services Bid Opening-Historic Courthouse Trees Attendees: Leo Snelling - Director of Purchasing, Hannah Smith - Christian County Headliner The Commission met to open bids for arborist services for the historical courthouse trees. There were no bids received. Presiding Commissioner Weter entertained a motion to republish the request for bids for arborist services. RESULT: APPROVEB IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissiorier SECONDER: Hosea Bilyeu, Western Commissioner 1 . :a AYES: Ray Weter, Ralph Phillips, Hosea Bily@u Motion/Vote - 9:30 AM Highway Administrator-Miranda Beadles Discussion - 07-6-17-5 Quarterly Update Attendees: Miranda Beadles - Highway Administrator, Hannah Smith - Christian County Headliner, Leo Snelling n Late Arrival: Todd Wiesehan - Resource Management Director 21Page 1, * n July Term Thursday, July 6,2017 8:50 AM The Commission met with presenter Miranda Beadles for her quarterly update. Ms. Beadles presented her second quarter update. There was discussion about requisitions, and Ms. Beadles said that they're still having issues with late payments, which is affecting their overall budget. Ms. Beadles said they: re receiving phone calls from vendors that they're on notice, and they've had several vendors say that they don't want to do business with Christian County anymore because invoices are being paid late. Presiding Commissioner Weter asked Ms. Beadles to send him written documentation on the matter, and then entertained a motion to enter the report by Miranda Beadles, Christian County Highway Administrator, into the record. RESULT: APPROVED [UNANIMOUS] MOVER: , Hosea Bilyeu, Western Codimissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phiilips; Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Commission Discussion - 07-6-17-6 Surface Transportation Program Advance Funding Letter Attendees: Miranda Beadles - Highway Administrator, Hannah Smith - Christian County Headliner, Todd Wiesehan - Resource Management Director The Commission met with presenter Miranda Beadles regarding the Surface Transportation Program advance funding letter. There was discussion, and it was noted that the Ozarks Transportation Organization (OTO) proposed that we use the authorized funding (from the Federal Highway Administration) to reduce Christian County's debt on the Highway 65/CC interchange, which will allow Christian County's obligation to be retired in 2018 rather than 2023. Presiding Commissioner Weter entertained a motion to authorize signing and agreeing to this project. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner 1 SECONDER: Hosea Bilyeu, Western Cqmmissioner AYES: . Ray Wdter, Ralpti Phillips,Hosea Bilyeu r Motion/Vote - 10:00 AM Dan Modglin Discussion - 07-6-17-7 Zoning Concerns-Red Fern Estates Attendees: Miranda Beadles - Highway Administrator, Hannah Smith - Christian County Headliner, Todd Wiesehan - Resource Management Director, Dan Modglin, Marcella Klinger The Commission met with presenter Dan Modglin regarding zoning concerns in Red Fern Estates. Discussion was held, and Mr. Modglin voiced his concerns about noise disturbances, lowered property values, and limited access to his street because of two different businesses (417 Express Delivery and Steve's TV Repair) in his neighborhood. There was discussion about a homeowner's association, and a suggestion was made that Ozark Special Road District put up some no parking signs in the area. Mr. Wiesehan said he's been talking to the owner of 417 Express Delivery since 2015 regarding issues, and 31Page 1 I a 0 July Term Thursday, luly 6, 2017 8:50 AM he will continue to talk to them. It was suggested that documentation be kept on violations as evidence, which would encourage the Prosecutor to take it to court if needed. RESULT: 4,APPROVED [UNANIMOUS]:, t' AYES: f Ray Wet?r, Ralph Phillips,.Hbsea Bilyeu; Motion/Vote - 10:30 AM Christian County Resource Managment Director Todd Weisehan Discussion - 07-6-17-8 Rezoning Case Number 2017-0130 Lot Four Undberg Business Park Attendees: Todd Wiesehan - Resource Management Director, Mark Austin, Captain Richard Ramage The Commission met with presenter Todd Wiesehan regarding Rezoning Case # 2017- 0130 for Lot 4 of Lindberg Business Park. Mr. Wiesehan presented the Commission with a packet, and discussion was held. Eastern Commissioner Phillips moved to approve an order that would make the change to the zoning map. (The Christian County Commission voted unanimously to approve the request to rezone the tract of land in question from C-1 to M-1) 63 RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillibi, Eastern Commissioner ' SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray'Weter, Ralph Phillips, Hosea Bilyeu : Motion/Vote - 11:00 AM Sheriff Discussion - 07-6-17-9 Bid Opening-Kitchen Steamer for Jail Attendees: Captain Richard Ramage, Rick Spencer, Leo Snelling The Commission met with presenter Leo Snelling to open bids for a kitchen steamer for the jail. One bid was received, which was from Fellers Food Service Equipment, LLC. Presiding Commissioner Weter entertained a motion to consider Captain Ramage's recommendation on Thursday, July 13, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: RAIph Phillips, Eastern Commissioner - SECONDER: 1 Hosea Bilyeu, Western Commissioner ' AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 11:02 AM 0 11:02 AM Adjourn 41Page - 4. July Term Thursday, July 6, 2017 8:50 AM Presiding Commissioner Weter said we are adjourned. 1201 86 Presiding Commissioner, Ray Weter 1.:I Hosea Bilyeu Western Commissioner, Hosea Bilyeu n Ralph Phillips Eastern Commissioner, Ralph Phillips 51Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 july Term http:UChristianCount,MO.iqm2.com - Minutes - Monday, July 10, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter t*ttiiide=¥NdhiFFTE'J'k, 11. :f,F. ZO'fit!, 713,4.'TR-.7 1:,flstatuT. :11·."*fili,@di- S Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-10-17-1 Approve Agenda Attendees: Leo Snelling - Director of Purchasing n Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the Christian County Commission's regular session agenda for today, July 10, 2017. RESULT: APPROVED [UNANIMOUS] _ MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu; Western Commissioher AYES: Ray Wefer, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 07-10-17-2 Approve Minutes & Financials Attendees: Leo Snelling - Director of Purchasing Presiding Commissioner Weter said there are no financials to discuss, and then entertained a motion to approve the Christian County Commission's regular session minutes from July 6, 2017. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 1 .. 63 July Term Monday, July 10, 2017 8:50 AM II. Agenda Motion/Vote - 9:00 AM Christian County Purchasing Director Leo Snelling Discussion - 07-10-17-3 Bid Opening Water Heaters for Justice Center Attendees: Leo Snelling - pirector of Purchasing · The Commission met with presenter Leo Snelling to open bids for water heaters for the Justice Center. It was noted that this bid request was a second cycle, and the bid received was collected a few hours after the first bid deadline. Mr. Snelling opened the sole bid received, which was from Draper Plumbing. Mr. Snelling read the specifications of the bid, and the total bid is $24,900.00, which includes installation of two new Rhennia tankless water heaters and holding tanks, as well as labor and materials. Mr. Snelling recommended that the Commission accept the bid as it is complete and there has been sufficient time for other vendors to bid on the item. Eastern Commissioner Phillips moved to approve the bid as presented by Draper Plumbing for water heaters for the Justice Center. - v>/2 - - RESULT: APPROVED [UNANIMOUS] MOVER: Ralph. Phillips, Eastern Commissionkt SECONDER: Hosea Bilyeu, Western. Cortimissioner-- 1 AYES: Ray Wetet Ral]5h Phillips, Hosea Bilyeu :·21 - n Motion/Vote - 9:15 AM Christian County Purchasing Director Leo Snelling Discussion - 07-10-17-4 Purchasing Department Update-Arborist Services for Damaged Tree Attendees: Leo Snelling - Purchasing Director Late Arrival: Hannah Smith - Christian County Headliner The Commission met with presenter Leo Snelling regarding a purchasing department update for arborist services for a damaged tree on the Historical Courthouse lawn. It was noted that bids were solicited to remove the damaged tree, and Mile's Tree Service offered to remove the tree for an estimate of $1,535.00. There was discussion about roping off the area around the tree in order to avoid liability if it would take more than a few days for Mike's Tree Service to remove the tree. Presiding Commissioner Weter entertained a motion to authorize the single applicant, Mike's Tree Service, to remove the damaged tree as an emergency operation if possible. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,! Eastern Commissioner AYES: Ray meter, Rilph Phillips, Hosea Bilyeu _ Motion/Vote - 9:30 AM Christian County Purchasing Director Leo Snelling Discussion - 07-10-17-5 Requistion Status Update Attendees: Leo Snelling - Purchasing Director, Hannah Smith - Christian County Headliner, Clerk Kay Brown, Miranda Beadles - Highway Administrator, Ashley Hannah 21Page F.3 july Term · Monday, July 10, 2017 8:50 AM Late Arrivals: Captain Koch, Lt. Rhoden, Amelia Wigton - Christian County Headliner The Commission met with presenter Leo Snelling regarding a requisition status update. Mr. Snelling presented the Commission with a document detailing the status of the current outstanding requisitions and purchase orders. Mr. Snelling noted that there was nothing approved over the weekend by the Auditor, and said that the Auditor will reject some requisitions or items because she doesn't think the department needs the items that they're ordering. There was discussion about vendors calling to ask where their payments are, as well as how many late fees the County has incurred over the past year. Western Commissioner Bilyeu suggested that the Auditor be reminded that if a purchase order gets rejected, it needs to be directed back to Mr. Snelling for processing. Motion/Vote - 9:45 AM Christian County Sheriff Brad Cole ,Discussion - 07-10-17-6 E-Citation Grant Application and REGIS Contract Agreement Attendees: Lt. Lori Rhoden, Captain Koch, Clerk Kay Brown, Amelia Wigton and Hanna Smith with the Christian County Headliner Late Arrivals: Auditor Lacey Hart, Leo Snelling The Commission met with presenters from the Sheriff's department regarding the E- Citation grant application and the REGIS contract agreement. Lt. Rhoden presented the agreement to the Commission, there was discussion, and Auditor Hart agreed to sign the document. Presiding Commissioner Weter entertained a motion to approve the document pending the Auditor's signature. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner ji AYES: 11 Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:10 AM Christian County Clerk Kay Brown Discussion - 07-10-17-7 07-10-17-7 : Second Quarter Update Attendees: Clerk Kay Brown, Amelia Wigton - Christian County Headliner Late Arrivals: Captain Koch, Jennifer Mann The Commission met with Kay Brown, Christian County Clerk, for her second quarter update. Ms. Brown presented the Commission with her update, and there was discussion about her budget and fund balances. Motion/Vote - 10:30 AM HR Advantage-Lynette Weatherford Discussion - 07-10-17-8 Christian County HR Audit Attendees: Lynette Weatherford - HR Advantage, Amelia Wigton - Christian County Headliner, Ashley Hannah, Jennifer Mann, Captain Koch, Auditor Hart, Treasurer Matthews, Paula Brumfield, Leo Snelling, Clerk Kay Brown 31Page .. (-3 july Term Monday, july 10, 2017 8:50 AM The Commission met with Lynette Weatherford of HR Advantage regarding a Human Resources audit. Ms. Weatherford presented her suggestions to the Commission, and discussion was held. Ms. Weatherford said her next steps will be working on the Employee Handbook and then following the employee lifecycle and general process. Motion/Vote - 11:30 AM Christian County Commission Discussion - 07-10-17-9 Closed Session RsMO 610.021.3-Personnel Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3, regarding personnel, by means of roll call vote. ;RESULT: APPROVED [UNANIMOUS]- | | MOVER: Hosea Bilyeu, Western Commissioner- - 1 SECONDER: Ralph'Phillips, Eastern:Commissioner , Fl AYES: Ray Weter, Ralph.Phillips; Hosea Bilyeu _ .,t 12:09 PM Enter Recess Closed session was terminated by means of roll cail vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter said we are now in recess until 1:30 p.m. III. Recess IV. Reconvene Motion/Vote - 1:30 PM Eastern Associate Commissioner Ralph Phillips Discussion - 07-10-17-10 Undenlure Concerns from Residents Attendees: Amelia Wigton - Christian County Headliner, Sheriff Brad Cole, Sgt. Krista Bullard, Lt. Lofton, Sgt. Rocky Seiner, Miranda Beadles - Highway Administrator, County Counselor John Housley, Paul White, Ted Gearing, Joyce Gillespie, Nancy Adams, Ryan Barton, Kendall Swayne, Mollie Adams Howard, Mitch Adams, Terry Farmer The Commission met with residents representing the Lindenlure area regarding concerns. Mr. White presented the Commission with documents. Several of the residents expressed concern about people utilizing the river leaving trash, drugs, and needles in their yards. There was discussion about safety issue concerns in the area, as well as which areas are maintained and controlled by Christian County, and which areas are private property. County Counselor Housley suggested that the residents find out if the area in question is privately owned, or is owned by the County. If the road is owned by the County, there could be a petition drawn to ask the County to vacate the road, 63 and then a fence or gate could be built. 41Page r-) July Term Monday, July 10, 2017 860 AM V. Adjournment The meeting was closed at 2:44 PM 2:44 PM Adjourn Attendees: Amelia Wigton - Christian County Headliner, Sheriff Brad Cole, Sgt. Krista Bullard, Lt. Lofton, Sgt. Rocky Seiner, Miranda Beadles - Highway Administrator, County Counselor John Housley, Paul White, Ted Gearing, Joyce Gillespie, Nancy Adams, Ryan Barton, Kendall Swayne, Mollie Adams Howard, Mitch Adams, Terry Farmer Eastern Commissioner Phillips said we are now adjourned. €01 lt)£L Presiding Commissioner, Ray Weter 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page Christian County Commission 100 West Church St; Room 1 00 Ozarli MO 65721 Iuly Term http://ChristianCounty}40.iqm2.com OF C.F- - Minutes - Thursday, July 13, 2017 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atlld-d#d Nhmi@liK'Ell< i?N'-394; - fritl€?Fi}%10-f-{ -D,j 2 1,13StatdiI?;11 :=Jp.TAFijUZd Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion -07-13-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the Christian County Commission's regular session agenda for today, July 13, 2017. RESULT: APPROVED [UNANIMOUS] # 4. MOVER: # Ralph Phillips, Eastern Commissioner 2 . SECONDER: Hosea Bilyeu, Western Commissioner' 1 2 AYES: = Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 07-13-17-2 Approve Minutes & Financials Presiding Commissioner Weter said there are no financials to discuss, and then entertained a motion to approve the regular session minutes from July 10, 2017. RESULT: ,- APPROVED [UNANIMOUSF ' . MOVER: Ralph Phillips, Easterh Commissioner - SECONDER: Hosea Bilyeu, Westein Commissioner . AYES: Ray Weter, Ralph';Phillips, Hosea Bilyeu -1 . -- Motion/Vote - 8:56 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the closed session minutes from July 10, 2017, per RsMO 610.021.3, regarding personnel. 0 CD July Term Thursday, July 13, 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner 1 4- SECONDER: Ralph Phillips, Eastern Commissioner -1 4 4 AYES: 1 - Ray Weter, Rafph Phillibs, Hosea Bilyeu .2 6 II. Agenda Motion/Vote - 9:00 AM Christian County Sheriff Discussion - 07-13-17-3 Bid Decision Kitchen Steamer for Jail Attendees: Leo Snelling - Purchasing Director, Miranda Beadles - Highway Administrator The Commission met with presenter Leo Snelling regarding a bid decision for a kitchen steamer for the jail. Mr. Snelling recommended the Commissioners accept the bid from Fellers Food Service Equipment for $16,272.01 for a kitchen steamer. Presiding Commissioner Weter entertained a motion to approve the recommendation of the RESULT: r 1 APPROVED [UNANIMOUS] -4 . I-/:i Purchasing Director to accept the bid from Fellers for a kitchen steamer for the jail. MOVER: Hosea Bilyeu, Western Commissioner. : 14 SECONDER: Ralph Phillips, Eastern Commissioner AYES: ,Ray Weter, Ralph Phillips,- Hosea Bil*u ·· 4 Motion/Vote - 9:10 AM Christian County Purchasing Director Leo Snelling Discussion - 07-13-17-4 Requisition Status Update Attendees: Leo Snelling - Purchasing Director, Miranda Beadles - Highway Administrator, Ashley Hannah Late Arrival: Captain Ramage The Commission met with presenter Leo Snelling regarding a status update on outstanding requisitions. Mr. Snelling presented an update, noting that there are currently 103 outstanding requisitions awaiting approval by Auditor Hart. Discussion was held, and Western Commissioner Bilyeu asked Mr. Snelling to bring a recommendation to the Commission regarding vendors or contracts that could be added to the recurring payment list. RESULT: APPROVED [UNANIMOUS] AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu ' Motion/Vote - 9:25 AM Highway Administrator-Miranda Beadles Discussion - 07-13-17-5 Annual Engineering Services Contracts Attendees: Miranda Beadles - Highway Administrator, Ashley Hannah, Captain Ramage 63 The Commission met with presenter Miranda Beadles regarding annual engineering services contracts. Ms. Beadles presented the Commission with three annual contracts for consulting services/engineering, which had been approved by County Counselor 21Page 1 (-3 July Term Thursday, July 13, 2017 8:50 AM Housley. Ms. Beadles noted that there are no current costs associated with the contracts, and the contracts are for the County as a whole, not just for the road department. Eastern Commissioner Phillips moved to approve the aforementioned contracts. RESULT: APPROVED [UNANIMOUS] MOVER: .Ralph Phillips, Eastiam Commissioner SECONDER: Hosea'Bilyeu, Western Commissioner· r- 54 AYES: TRaWeter, Ralph PRillips, Hose4 Bilyeu Motion/Vote - 9:35 AM Highway Administrator-Miranda Beadles Discussion - 07-13-17-6 Sales Tax IGA Approval Attendees: Amelia Wigton - Christian County Headliner, Miranda Beadles - Highway Administrator, Ashley Hannah Late Arrival: Steve Childers - City of Ozark The Commission met with presenter Miranda Beadles regarding Intergovernmental Agreements between Christian County and Selmore Special Road District, and Christian County and Ozark Special. Ms. Beadles presented the IGA's, and Presiding Commissioner Weter entertained a motion to approve the IGA between Christian m County and Selmore Special Road District for sales tax distribution. RESULT: APPROVED [UNANIMOUS] MOVER: T 4 Hosea Bilyeu, Western Commissioner =- d SECONDER: Ralph Phjllips, Eastern Comniissioner AYES: Ray Weter, Ralph Phillips, Ijosea Bilyeu Motion/Vote - 9:37 AM Krista Cronin, County Clerk Agreement - Sales Tax IGA Approval Attendees: Amelia Wigton - Christian County Headliner, Miranda Beadles - Highway Administrator, Ashley Hannah, Steve Childers - City of Ozark Presiding Commissioner Weter entertained a motion to approve the IGA between Christian County and Ozark Special Road District for sales tax distribution. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Highway Administrator-Miranda Beadles Discussion - 07-13-17-7 Sales Tax Distribution Attendees: Steve Childers - City of Ozark, Amelia Wigton - Christian County Headliner, . Miranda Beadles - Highway Administrator, Ashley Hannah 31Page (-3 july Term Thursday, July 13, 2017 8:50 AM The Commission met with presenter Miranda Beadles regarding sales tax distribution. Ms. Beadles presented a summary of the distributions to the Commission, which total $499,905.56. Presiding Commissioner Weter entertained a motion to approve the sales tax distribution as presented and recommended by Miranda Beadles, Highway Administrator. RESULT: APPROVED [UNANIMOUS] MOVER: , · Hosea Bilyeu, Western Commitsioner .. .,3 TP SECONDER: Ralph Phillips, Eastern Commissioner I F AYES: > Rag Weter/ Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM DeWitt & Associates-Michael Sutton Discussion - 07-13-17-8 AIA Agreements Attendees: Jarrett Sims, Kevin Wagner, Mike Sutton, and Brad Thomlinson with DeWitt and Associates; Josh Warren and Brad Erwin with Paragon Architecture; Leo Snelling - Purchasing Director, Miranda Beadles - Highway Administrator, Ashley Hannah, Amelia Wigton - Christian County Headliner Late Arrival: Captain Koch The Commission met with presenters from DeWitt and Associates regarding AIA F-) agreements between Christian County and DeWitt and Associates. Presiding Commissioner Weter presented an email from County Counselor Housley outlining suggested revisions to the documents. There was discussion about striking "the alternate decision maker" from the contracts, and Presiding Commissioner Weter entertained a motion to authorize the Christian County Commission to sign documents A133-2009 and A201-2007 with the stipulation that the previously discussed adjustments to the contracts be incorporated, pending the Auditor's approval and signature. RESULT: APPROVED IUNANIMOUS] P MOVER: Hosea Bilyeu; Western Commissioner -- SECONDER: Ralph Phillips, Edstern Commissioner 1 AYES: ' Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Paragon Architecture-Brad Erwin, Michael Younglove, Josh Warren Discussion - 07-13-17-9 07-13-17-9 : Bid Opening-First Bid Package Attendees: Jarrett Sims, Kevin Wagner, Mike Sutton, and Brad Thomlinson with DeWitt and Associates; Josh Warren and Brad Erwin with Paragon Architecture; Leo Snelling - Purchasing Director, Amelia Wigton - Christian County Headliner, Captain Koch Late Arrivals: Bob Rubino, Jim Billedo The Commission met with presenters from Paragon Architecture for a bid opening for 63 the proposed Judicial Annex. The bids opened were for cast-in-place concrete, steel fabrication and erection, earth work and storm water sewer utilities, water and sanitary 41Page A, (03) july Term Thursday, july 13, 2017 8:50 AM sewer utilities, landscaping and segmental walls, asphalt and pavement markings, and decorative metal fences and gates. Mr. Sims said he will set up bid interviews and return to the Commissioners with recommendations. Presiding Commissioner Weter acknowledged the receipt of the various bids. Motion/Vote - 11:00 AM Christian County Commission Discussion - 07-13-17-10 Christian County Republican Committee Request for Space Usage Attendees: Amelia Wigton - Christian County Headliner, Todd Wiesehan - Resource Management Director, John Dollarhite, Robert Palmer, Bonnie Palmer, Jim Billedo, Pletcher Rogers, Alec Wade, Bob Rubino The Commission met with presenter John Dollarhite regarding a request for space usage. Mr. Dollarhite referenced RsMO 115.621, discussion was held, and Western Commissioner Bilyeu moved to grant the request that has been brought to the Commission for the use of the Resource Management building for the meetings of the Republican Central Committee and the Democratic Central Committee, that we authorize that and agree to determine the appropriate solution for any security issues and cover any costs associated with that. Western Commissioner Bilyeu noted that the Commission is not doing this by the compulsion of the statute referenced, that they are (03 doing this properly but not under any coercion. RESULT: APPROVED [UNANIMOUS] . MOVER: Hosea Bilyeu, Western CoMmissioner 1 SECONDER: Ralph Phillips, Eastern Commissioner I AYES: Ray meter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:48 AM Krista Cronin, County Clerk Discussion - Request for Space Attendees: Amelia Wigton - Christian County Headliner, Todd Wiesehan - Resource Management Director, John Dollarhite, Robert Palmer, Bonnie Palmer, Jim Billedo, Pletcher Rogers, Alec Wade, Bob Rubino Mr. Rubino disagreed with the motion as it specified political parties. Presiding Commissioner Weter entertained a motion to amend the underlying motion. Western Commissioner Bilyeu moved to amend the motion to not specify the political committees, but to state: grant the request that has been brought to the Commission for the use of the Resource Management building for the meetings of political parties that meet the statutory requirements to be on the ballot, that we authorize that and agree to determine the appropriate solution for any security issues and cover any costs associated with that. 51Page :t 0 July Term Thursday, July 13. 2017 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner , SECONDER: Ralph Phillips, Eastern Commissioner t. --2 2,1 AYES: €. -Ray Weter, Ralph Phillips, Hosea Bilyeu J f.3 Motion/Vote - 11:55 AM Treasurer-Karen Matthews Discussion - 07-13-17-11 Banking Signature Requirements Attendees: Treasurer Karen Matthews, Tresea Campbell, Amelia Wigton, Clerk Kay Brown, Norma Ryan The Commission met with presenter Karen Matthews regarding banking signature requirements for signature cards for Ozark Bank. All required parties signed the signature cards. III. Adiournment The meeting was closed at 11:59 AM 11:59 AM Adjourn Attendees: Treasurer Karen Matthews, Tresea Campbell, Amelia Wigton, Clerk Kay Brown, Norma Ryan Presiding Commissioner Weter said we are adjourned. 20.1 'Di:L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 Ralph Phillips /4 Eastern Commissioner, Ralph Phillips 61Page t Christian County Commission 100 West Church St, Room 100 0 OzarliMO 65721 Iuly Term http://ChristianCounty}40.iqmZ.com - Minutes - Friday, July 14, 2017 3:45 PM The Christian County Courthouse I. Emergency Meeting IL Convene The meeting was called to order at 3:45 PM by Presiding Commissioner Ray Weter Atthhdee Name L Title,-0 L t. 1 tfJ.Statits ; 1,L ft}Arri*ed- ' j Ray Weter Presiding Commissioner Present 3:30 PM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 3:30 PM Krista Cronin Deputy Clerk Present 3:30 PM Malinda Young Assistant Present 3:30 PM 2. Establish Quorum D III. Agenda Motion/Vote - 3:31 PM Enter into Emergency Session Attendees: Sheriff Brad Cole, Leo Snelling - Director of Purchasing, Norma Ryan, Treasurer Karen Matthews Presiding Commissioner Weter entertained a motion to enter into emergency session. T RESULT: : ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: - Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 3:32 PM Christian County Commission Discussion - 07-14-17-2 Emergency Meeting Attendees: Sheriff Brad Cole, Leo Snelling - Director of Purchasing, Norma Ryan, Treasurer Karen Matthews Late Arrival: Auditor Lacey Hart, Amelia Wigton - Christian County Headliner An emergency meeting was called regarding vendor Card Services. It was noted that Sheriff Cole has statutory training this weekend, and Card Services has frozen the credit card account unless they receive the total payment due of $3,352.54 by 5:00 p.m. today, 0 since the account has been habitually delinquent. Norma Ryan, the Accounts Payable Clerk, said that some of the payment due is currently in the mail, and the remainder is . n July Term Friday, july 14, 2017 345 PM on a requisition with a change order that hasn't yet been approved by the Auditor. Presiding Commissioner Weter quoted from RsMO 50.160.2, which states: The County Commission may order the payment out of the county treasury any sum of money found to be due by the county on such accounts. Presiding Commissioner Weter asked if a check could be sent electronically by 5:00 p.m. to the vendor. Treasurer Matthews said we don't pay electronically because she prefers not to do so. Sheriff Cole noted that he would need around $400.00 for this weekend to cover the cost of lodging during training. Discussion was held, and it was decided that a check would be cut directly to the hotel to cover lodging expenses. Western Commissioner Bilyeu said that as soon as we can place it on our agenda he wants to look at all of the requisitions and purchase orders related to the Sheriff's department that are not being processed in a timely fashion and address them. Western Commissioner Bilyeu moved that because of the locking down of a credit card related to the Sheriff's department and the inability to use said credit card, that we move quickly to provide him with a check for the hotel, and provide sufficient funds to the credit card in order to pay the balance and be able to use it again. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Westgrn Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: ·Ralph Phillips Motion/Vote - 3:47 PM Dissolve Emergency Session Attendees: Sheriff Brad Cole, Leo Snelling - Director of Purchasing, Norma Ryan, Treasurer Karen Matthews, Auditor Lacey Hart, Amelia Wigton - Christian County Headliner Western Commissioner Bilyeu said he wants the outstanding requisitions related to the Sheriff's department to be the top priority, and then Presiding Commissioner Weter entertained a motion to dissolve this emergency meeting of the Christian County Commission. RESULT: il ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips IV. Adjournment r) The meeting was closed at 3:55 PM 21Page - 63 July Term Friday, july 14, 2017 345 PM Adjourn 4 lt)ilk Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu // v Ratph Phillips 0 Eastern Commissioner, Ralph Phillips 31Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http:#ChristianCounty}40.iqm2.com \2[29- - Minutes - Monday, July lL 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter f' f r..... -./MM#71!r-'*- ... "62..1-- - ..S„:r„ d {W--/ 2/ 5 Attifidee Naine : -9. . 7I, J -2 4 Titlli ·0; 1,0'..5 , ' .; 5Status-2 4 Arrived. i.:4 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-17-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a CD motion to approve the agenda for today, July 17, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: i. Ray Wetet; Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 07-17-17-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve the regular session minutes from July 13, 2017. RESULT: APPROVED [UNANiMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Krista Cronin, County Clerk Discussion - Approve Financials Attendee: Treasurer Karen Matthews Presiding Commissioner Ray Weter said we have Certified Court Order 07-17-2017-01 for the July 2017 #332 Sales Tax, which represents the July 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $415,104.32 (003 July Term Monday, July 17, 2017 8:50 AM Common Road 1 $128,599.32 Common Road 2 $126,150.20 Common Road 1 $17,708.33 Common Road 2 $17,250.00 Common 1 Total $146,307.65 Common 2 Total $143,400.20 Amount to Remain in Pool $125,396.47 Presiding Commissioner Ray Weter entertained a motion to accept Certified Court Order 07-17-2017-01. RESULT: ADOPTED [UNANIMOUSI MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray \Meter, Ralph Phillips, Hosea Bilyeu III. Agenda 63 Motion/Vote - 9:00 AM Christian County Treasurer Karen Matthews Discussion - 07-17-17-3 3896 : Second Quarter Update - Treasurer Attendees: Treasurer Karen Matthews The Commission met with Treasurer Matthews for her second quarter update. Ms. Matthews presented the Commission with a copy of her budget. Discussion was held. Motion/Vote - 9:30 AM Christian County Recorder of Deeds Kelly Hall Discussion - 07-17-17-4 07-17-17-4: Second Quarter Update - Recorder Attendees: Recorder Kelly Hall The Commission met with Recorder Hall for her second quarter update. Ms. Hall presented her written report. Motion/Vote - 10:00 AM Resource Management Director Todd Weisehan Discussion - 07-17-17-5 07-17-17-5 : Second Quarter Update - Resource Management Attendees: Todd Wiesehan - Resource Management Director The Commission met with Todd Wiesehan, Resource Management Director for his second quarter update. Mr. Wiesehan presented his written report. Motion/Vote - 10:30 AM Christian County Commission Discussion - 07-17-17-6 EV Charging Stations Proposal-Historic Courthouse Square Attendees: Amelia Wigton - Christian County Headliner - 21Page 0 ]*Term Monday, July 17, 2017 8:50 AM Late Arrival: Recorder Kelly Hall, Collector Ted Nichols The Commission met for a discussion regarding an EV charging stations proposal. Discussion was held, and it was decided that the proposal will be put on a later agenda for further discussion. RESULT: i' APPROVED [ONANIMOUS] In AXES: Ray Weter, Ralph Phillipi Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Purchasing Director Leo Snelling Discussion - 07-17-17-7 Requisition Status Update Attendees: Leo Snelling - Purchasing Director The Commission met with presenter Leo Snelling regarding a status update on outstanding requisitions. Mr. Snelling presented an update, noting that there are currently 109 outstanding requisitions awaiting approval by Auditor Hart. Discussion was held. IV. Adiournment 0 The meeting was closed at 11:38 AM 11:38 AM Statement Attendees: Leo Snelling - Purchasing Director Presiding Commissioner Weter said we are now adjourned. Emt &218 Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips 31Page 1 63 July Term Monday, July 17, 2017 8:50 AM Eastern Commissioner, Ralph Phillips 0 41Page Oi· MI.%Li Christian County Commission 100 West Church St, Room 100 0 Ozark, MD 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, July 20, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Att@Adee Naifte,TA,it '41 72*- 7-9 . tritlell --" ' -4 - .52--StdtuspT + ,-.. , title- - 33- - " 2- .fistdtii* '1: -?©Attivedi.1' Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-27-17-1 Approve Agenda Attendees: Richard Teague - Building and Grounds Supervisor D Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, July 27, 2017 as published. RESULT: APPROVED IUNANIMOUS] i ' : .1 'f.. U -- ... - - MOVER: Ralph Phillips, Eastern Commissioner .. SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter; Ralph.Phillips, Hosea Bilyed Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 07-27-17-2 Approve Minutes & Financials Attendees: Richard Teague - Building and Grounds Supervisor Presiding Commissioner Weter entertained a motion to approve the emergency session minutes from July 25, 2017.. RESULT: APPROVED [UNANIMOUS] 4 t MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner t . AYES: Ray Weter, Ralph Phillips; Hosea Bjlyeu Motion/Vote - 8:58 AM Approve Minutes 0 Attendees: Richard Teague - Building and Grounds Supervisor Late Arrival: Leo Snelling - Purchasing Director 0 ]uIy Term Thursday, July 27, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the regular session minutes from July 24, 2017. There was then brief discussion about an employee that had accrued 308 hours of comp time in the Sheriff's office, and the question was asked if the comp time must follow the employee to the Juvenile office where they're transferring to. Presiding Commissioner Weter suggested that Paula Brumfield, Payroll Clerk, contact County Counselor Housley for clarification. RESULT: ADOPTED, [UNANIMOUS] MOVER: ' Ralph Phillips, Eastern .Commissioner Ut SECONDER: Hosea Bilyeu, Western Commissioner · 2, • AYES: ' 4 u Ray Weter, Ralph Phillips/Hosea Bilyeu v._ 1 III. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 07-27-17-3 Bid Opening-Aborist Services Attendees: Richard Teague - Building and Grounds Supervisor, Leo Snelling - Purchasing Director The Commission met for a bid opening for arborist services. There were no bids 0 received, and since the County has met the legal statutory requirements of advertising for public bid twice with no results, they are free to solicit individual contractors that would meet Mr. Teague's approval. Discussion was held, and it was determined that Eastern Commissioner Phillips will contact an arborist specialist to evaluate the trees on the historic courthouse lawn, and then a tree service would be engaged to carry out the arborist's recommendations. Western Commissioner Bilyeu moved to ask Mike's Tree Service to analyze and then if appropriate remove the tree on the western side of the historic courthouse lawn that has been identified as a potential problem, and that we seek a certified arborist to examine all of the trees. RESULT: APPROVED IUNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner : AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:15 AM Building & Maintenance-Supervisor Richard Teague Discussion - 07-27-17-4 07-27-17-4 : Second Quarter Update Attendees: Richard Teague - Building and Grounds Supervisor, Leo Snelling - Purchasing Director The Commission met with presenter Richard Teague for his second quarter update. Mr. Teague presented his report, and mentioned that the Commission should consider 3 purchasing a palette or two of R22 refrigerant to keep on hand due to the fact that the cost is expected to rise, and by 2020 there will be no more manufactured. Presiding 21Page (03) July Term Thursday, july 27, 2017 8:50 AM Commissioner Weter entertained a motion to enter the report of Richard Teague, Building and Grounds Supervisor, into the record. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph PhilliDs,·Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Commission Discussion - 07-27-17-5 Closed Session RsMO 610.021.2 It was noted that there was a scrivener's error on today's agenda for the 9:30 a.m. item, and it should have been listed as Closed Session per RsMO 610.021.3, regarding personnel. Eastern Commissioner Phillips moved to cancel this agenda item due to the scrivener's error and schedule the specific matter at a date to be determined. RESULT:i APPROVED [UNANIMOUS] - MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosei Bilyeu, Western Commi#sioner -AYES: , . Ray-Weter, Ralph Phillips, Hcisea Bilyed Motion/Vote - 10:00 AM Christian County Commission Discussion - 07-27-17-6 Hoot Owl Point Road Variance Request Attendees: Miranda Beadles - Highway Administrator, Randy Harwood The Commission met with presenter Randy Harwood for a variance request for Hoot Owl Point Road. Mr. Harwood presented the Commission with a letter detailing the purpose and history of his request. Discussion was held, and Western Commissioner Bilyeu moved to grant the variance requested by Mr. Randy Harwood and the citizens of Elk Creek subdivision with the understanding that at every step in the process our Highway Engineer has to approve work being done, and with that work being completed satisfactorily the County agrees at the end of the process to take ownership of that road, with the date being July 1, 2018 for that work to be completed. RESULT: APPROVED [2 TO lI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: :Ray Weter, Hosea Bilyeu 4- NAYS: - Ralph Phillips = Motion/Vote - 10:33 AM Hoot Owl Point Road Variance Request Attendees: Miranda Beadles - Highway Administrator, Randy Harwood Western Commissioner Bilyeu moved to accept the proposed variance from the citizens - of Elk Creek Subdivision to meet the 2006 standards and to waive the two-year waiting period as was required by those standards. 31Page n July Term Thursday, July 27, 2017 8:50 AM RESULT: ADOPTED [2 TO 1] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: -1 Ray Weter, Presiding Commissioner - ·i AYES: Ray Weter, Hosea Bilyeu : r d NAYS: 4 Ralph Phillips Motion/Vote - 10:38 AM Hoot Owl Point Road Variance Request Attendees: Miranda Beadles - Highway Administrator, Randy Harwood Western Commissioner Bilyeu agreed to amend the previously considered statement by adding the language presented to the Commission by Mr. Harwood. The language is as follows: The Christian County Commission grants the homeowners in Elk Creek Subdivision a variance that allows them to restore the roads to the existing requirements in 2006, when the roads were first constructed. The second variance is to allow the two-year waiting period to be waived and the County assume full responsibility of the roads in Elk Creek Subdivision upon completion of the first variance. The motion also states that with the understanding that at every step in the process our Highway Engineer has to approve work being done, and with that work being completed satisfactorily the County agrees at the end of the process to take ownership of that road, with the date being July 1, 2018 for that work to be completed. RESULT: ADOPTED [2 TO 1] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu NAYs: Ralph Phillips -· e Motion/Vote - 10:39 AM Hoot Owl Point Road Variance Request Attendees: Miranda Beadles - Highway Administrator, Randy Harwood Presiding Commissioner Weter entertained a motion to approve the variance request as amended. RESULT: ADOPTED [2 TO 1] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu NAYS: _ Ralph Phillips Motion/Vote - 10:44 AM Christian County Collector Ted Nichols Discussion - 07-27-17-7 07-27-17-7 : Second Quarter Update 0 Attendees: Collector Ted Nichols Late Arrival: Captain Koch 41Page (03 july Term Thursday, July 27,2017 8:50 AM The Commission met with presenter Ted Nichols, Collector, for his second quarter report. Mr. Nichols gave a brief report, noting the upcoming tax sale on August 28, 2017 at 10:00 a.m. Motion/Vote - 11:00 AM Christian County Sheriff Discussion - 07-27-17-8 Closed Session RsMO 610.021.19 & 610.021.20 Attendees: Captain Koch, Leo Snelling - Purchasing Director, Cole Ewing Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.19 and RsMO 610.021.20, by means of roll call vote, regarding existing and proposed security systems and the portion of the record that identifies security systems or access codes or authorization codes for security systems of real property. RESULT: APPROVED [UNANIMOUS] . S 3 i ti MOVER: Ralph Phillips, Eastern Commissioner 4 1, . i SECONDER: Hosea Bilyeu, Western Commissioner : + : · AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 1 Motion/Vote - 11:39 AM Krista Cronin, County Clerk Contract - Contract Attendees: Captain Koch, Leo Snelling - Purchasing Director, Cole Ewing Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter noted that Captain Koch is seeking approval to enter into a trial period on body cameras. The proposal has been reviewed by County Counselor Housley. Presiding Commissioner Weter entertained a motion to participate in the trial period for body cameras for the Christian County Sheriffs Office. RESULT: ADOPTED [UNANIMOUS] 17 MOVER: Ralph Phillips, Eastern Commissioner % r SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weler, Ralph Philliph, Hosea Bilyeu l Motion/Vote - 11:48 AM Christian County Purchasing Director Discussion - 07-27-17-9 Requisition Status Update Attendees: Leo Snelling - Purchasing Director, Captain Koch, Cole Ewing The Commission met with presenter Leo Snelling for an outstanding requisition update. Mr. Snelling said it's been a work-intensive week, and but it's been positive and fruitful. Mr. Snelling said on Monday, July 24, 2017 there were 113 requisitions awaiting action by the Auditor. On Tuesday, July 25, 2017 there were 131 requisitions awaiting action by the Auditor. On Wednesday, July 26, 2017 the new summative total awaiting action was 42. Mr. Snelling noted that they've started working through the oldest requisitions first to get them paid. There was brief discussion about the possibility of electronic payments. 51Page (-) July Term Thursday, July 27, 2017 8:50 AM IV. Adjournment The meeting was closed at 12:08 PM 12:08 PM Statement Attendees: Leo Snelling - Purchasing Director, Captain Koch, Cole Ewing Presiding Commissioner Weter said we are adjourned. Re, li)£L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 61Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com PIDE.. - Minutes - Monday, July 31, 2017 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 34*#deG Nat£{3"-lr€t 1%123&,-, ..Ii:lfi-; --Titl#F-?127.K wLT-e nti-stitii*fi ; Di'74¥¢i0BA7 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 07-31-17-1 Approve Agenda Attendees: Larry Brown, Keith Robinette 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, July 31, 2017 as published. The motion was approved by acclamation. RESULT: APPROVED [UNANIMOUS] ¥ -6 41 MOVER: Ralph Phillips, Eastern Commissionar SECONDER: Hosaa Bilyeu, Western Commissioner AYES: . "Ray Weter, Ralph Phillips, Hosea Bilyeu . Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 07-31-17-2 Approve Minutes & Financials Attendees: Larry Brown, Keith Robinette, Judge Johnson, Cindy Childress Presiding Commissioner Weter entertained a motion to approve the closed session minutes per RsMO 610.021.19 and RsMO 610.02120 regarding security, from July 27, 2017. The motion was approved by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: . Ralph Phillips, Eastern Commissioner AYES: kay Weter, Ralph Phillips, Hosea.Bilyeu Motion/Vote - 8:56 AM J Approve Minutes Attendees: Larry Brown, Keith Robinette 14 * 2 (3 July Term Monday, July 31, 2017 8:50 AM Late Arrivals: Leo Snelling - Purchasing Director, Amelia Wigton - Christian County Headliner, Paul Lawrence Presiding Commissioner Weter entertained a motion to approve the regular session minutes from July 27, 2017. The motion carried by acclamation. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph_Phillips, Eastern Commis#ion,er i SECONDER: i f Hosea Bilyeu, Western Commishioner AYES: f " _ Ray Wetef, Ralph Phillips, Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 07-31-17-3 Interim Auditor Interviews Attendees: Collector Ted Nichols, Amelia Wigton - Christian County Headliner, Paul Lawrence, Larry Brown, Keith Robinette, Judge Johnson, Cindy Childress, Amy Dent, Suzanne Frakes, Leo Snelling - Purchasing Director Late Arrival: Assessor Danny Gray The Commission met with presenters for interviews for the Interim Auditor position. Discussion was held regarding compensation, as well as having Mr. Ewing continue as the interim deputy auditor in order to assist the interim auditor. There was discussion about the upcoming budget process. Presiding Commissioner Weter invited Mr. Brown, Mr. Robinette, and Mr. Lawrence to give brief presentations. During the presentations the perspectives gave their backgrounds and qualifications, and discussed compensation and potential conflicts of interest. Eastern Commissioner Phillips wanted it to be noted on record that he thinks there should have been a vacancy announcement on the County website in order to generate more interest, and he would have also liked to have seen a board perform interviews for the position of interim auditor. Western Commissioner Bilyeu moved to revisit this issue in open session on Thursday, August 3, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hdsea Bilyeu, Western Commissioner..4 4 SECONDER: Ralph Phillips, Eastern Commigioner AYES: Ray·Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:15 AM Christian County Sheriff Brad Cole Discussion - 07-31-17-4 07-31-17-4 :Second Quarter Update Attendees: Sheriff Brad Cole, Captain Koch Late Arrivals: Leo Snelling - Purchasing Director, Brad Erwin, Michael Younglove, Josh 0 Warren 21Page D July Term Monday, July 31, 2017 8:50 AM The Commission met with presenters Sheriff Cole and Captain Koch for a second quarter update. Sheriff Cole gave updates on the evidence and property room, and said Ms. Teresa Ovitt has been instrumental in improving efficiency in her department. Campus security was then discussed, including the implementation of the star 911 system. Sheriff Cole then gave an update on operations and improvements that have been made in the hiring process, and mentioned that they are struggling to maintain qualified employees. Discussion was held on the subject of Undenlure, and how there is now a higher volume of patrol there. Sheriff Cole said his office has implemented new procedures in regards to state post licensing, and then talked about public relation programs in place. There was then discussion about the large volume of inmates in the County jail, and how Taney and Pettis County have housed inmates because of this, with an average cost to the County for the months of May and June of approximately $15,000.00. Sheriff Cole mentioned that he has seen a great improvement in getting their requisitions processed, and has had vendors send compliments that they've received their payments. Motion/Vote - 10:42 AM Paragon Architecture Discussion - 07-31-17-5 75% Construction Documents and Payment Application Attendees: Michael Younglove, Brad Erwin, and Josh Warren with Paragon Architecture; D Captain Koch The Commission met with presenters from Paragon Architecture for the 75% construction documents and payment application. Discussion was held, and Mr. Erwin presented the Commission with a Total Project Summary Worksheet. The presenters gave updates on cost estimate, scheduling, a building design overview and construction schedule. Mr. Warren then reviewed the schematics presented, and re-capped the floor plans. Presiding Commissioner Weter entertained a motion to let the record show that the 75% progress update was completed, and the payment application was discussed. RESULT: APPROVED [UNANIMOUS] - 4 MOVER: F ; Hosea Bilyeu, Western Commissioner SECONDER: Ralph phillips, Eastern Commissioner " AYES: , Riy Weter, Rillih Phillips, Hosea Bilyeu .4 Motion/Vote - 11:43 AM Christian County Commission Discussion - 07-31-17-6 IGA with City of Ozark Attendees: Amelia Wigton - Christian County Headliner The Commission met to discuss the IGA with the City of Ozark, regarding parking. Discussion was held, and Presiding Commissioner Weter entertained a motion to approve the IGA pending the signoff by County Counselor Housley, validating his statement by email that he did approve the draft version. 31Page 1, 0b July Term Monday, July 31, 2017 8:50 AM RESULT: . APPROVED [2 TO 017 1. MOVER: Hosea Bilyeu, Western,Cqmmissioner :" 1 + SECONDER: Ray Weter, Presiding Coihmissioner 5 - A¥ESi Ray Weter, HI,sea Bilyeu - 1 AWAY: i . 1 Ralbh Phillips Motion/Vote - 11:45 AM Christian County Purchasing Director Leo Snelling Discussion - 07-31-17-7 Requisition Status Update Attendees: Amelia Wigton - Christian County Headliner, Leo Snelling - Purchasing Director Late Arrival: Cole Ewing The Commission met with presenter Leo Snelling for a requisition status update. Mr. Snelling noted that a lot has been accomplished this past week, and there are three total requisitions awaiting action by the Interim Deputy Auditor. Presiding Commissioner Weter entertained a motion to receive Mr. Snelling's report into the minutes. RESULT: " APPROVED [2 TO 0] MOVER: Hosda Bilyeu, Western Commissioner 3 SECONDER: «Ray Weter, Presiding Cammissioner i AYES: Ray Weter, Hosea Bilyeu AWAY: Ralpt'I =Phillips III. Adjournment The meeting was closed at 12:08 PM 12:08 PM Adjourn Attendees: Amelia Wigton - Christian County Headliner, Leo Snelling - Purchasing Director Presiding Commissioner Weter said we are adjourned. 13,-q lD:diA. Presiding Commissioner, Ray Weter 41Page 1 0 July Term Monday, July 31.2017 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page t· Christian County Commission 100 West Church StRoom 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com OFC.1 - Minutes - Thursday, August 3, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Att@Wade Nahid-*'FIC-f :Kl'F-- Titi#T- -' Title) r?'N 2'95?E ".33*t#i@.4.2 17RWRiead <-1 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner ' Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-3-17-1 Approve Agenda Attendees: Keith Robinette, Hanna Smith - Christian County Headliner 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County's regular session agenda for today, August 3, 2017. The motion approved by acclamation. RESULT: APPROVED [UNANIMOUS] L. J . MOVER: Ralphiphillibs, East,frn Cominissionefl. :: 1 SECONDER: ,Hosea-Bilyeu, Westbrn Commissi8her AYES: 2 Ray Weter, Ralph Phillips, Hosea Bilyeu 1 , Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-3-17-2 Approve Minutes & Financials Attendees: Keith Robinette, Hanna Smith - Christian County Headliner, Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from July 31, 2017. Under financials, it was mentioned that there is a scheduled bond rating call next week with S&P. RESULT: APPROVED [UNANIMOUS] 4 - MOVER: Hosea Bilyeu, Western Commissioner L SECONDER: Ralph-Phillips, Eastern Commissioner -·i AYES: .i- Ray Weter, Ralph.Phillips, Hosea-BAyeu _ , _- 0 July Term Thursday, August 3, 2017 8:50 AM II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-3-17-3 County Operations-Sunshine Seminar Debriefing Attendees: Keith Robinette, Hanna Smith - Christian County Headliner, Leo Snelling The Commission met for a County Operations meeting, the subject being a sunshine law seminar debriefing. Discussion was held. Western Commissioner Bilyeu moved to establish a policy that the regular session minutes should be on the Christian County website when permitted by law with the understanding that it will take a certain amount of time to begin to do that consistently. Motion carried by acclamation. RESULT: ; APPROVED [UNANIMOUS] MOVER: 4 : 4 Hosea Bilyeu, Western Comnlissioner /' L . SECONDER: q TRalph Phillips, Eastern Commissioner d ' .:., 9 - AYES: Raymeteh Ralph Phillips, Hbsea Bilyeu Motion/Vote - 9:07 AM Policy - Destruction of Draft Policies Attendees: Keith Robinette, Hanna Smith - Christian County Headliner, Leo Snelling 63 Late Arrivals: Paul Lawrence, Collector Ted Nichols, Judge Laura Johnson, Cindy Childress Discussion was held, and Western Commissioner Bilyeu moved to adopt as a policy that the draft copies of our minutes, including any audio recording done by us, would be destroyed after the minutes have been reviewed and signed by the Commissioners, and this policy once approved would be codified in our policy manual. The motion carried by acclamation. There was then discussion about how the Commission by law has to allow the public access to an open session meeting, but are not required to offer time for comments and questions by the audience. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Cgmmissioner j SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hose?-Bily@u Motion/Vote - 9:30 AM Christian County Commission Discussion - 08-3-17-4 Interim Auditor Position Discussion Attendees: Paul Lawrence, Leo Snelling, Judge Laura Johnson, Cindy Childress, Keith Robinette, Collector Ted Nichols, Hanna Smith The Commissioners met for a discussion on the Interim Auditor position. Presiding Commissioner Weter said that Mr. Brown has sent an email removing himself from consideration. Discussion was held. Presiding Commissioner Weter entertained a 0 motion for a recommendation for appointment to the Interim Auditor's position. Western Commissioner Bilyeu expressed appreciation to all presenters, and moved to 21Page 0 July Term Thursday, August 3, 2017 8:50 AM appoint Keith Robinette to the position of Interim Auditor, with compensation to be the same as statutorily mandated, with details and legalities to be worked through with the County Counselor. Discussion was held regarding offering the Interim Auditor the opportunity to make a selection on their own for a Deputy Auditor. RESULT: APPROVED [2 TO 1] MOVER: : Hosea Bilyeu, Western Commissioner 5ECONDER: Ray Weter, Presiding Commissioner AYES: Rair Wetgr, Hosea Bilyeu j NAYS: Raiph Phillips Motion/Vote - 10:00 AM Croley Insurance & Cox Health Discussion - 08-3-17-5 Mid Year Claim Review Update Attendees: Bart Stead and My-Linh Smith from Cox Health, Michelle Brown and Trevor Croley from Croley Insurance, Paula Brumfield, Leo Snelling The Commissioners met with presenters from Croley Insurance and Cox Health for the second quarter health plan review. A booklet was presented and discussion was held. No action was taken. Motion/Vote - 11:00 AM Christian County Commission Discussion - 08-3-17-6 Closed Session RsMO 610.021.3 Personnel Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.3, regarding personnel, by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Easterh Commissioner p = 2 I .1 SECONDER: Hosea Bilyeu, Western Commissioner >' AYES: Ray Weter, Ralph Phillips, Hasea Bilyeu Motion/Vote - 11:45 AM MU Extension-Jim Spencer Discussion - 08-3-17-7 08-3-17-7 : Second Quarter Update Attendees: Jim Spencer - MU Extension Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. The Commission met with presenter Jim Spencer of the University of Missouri Extension, for his second quarter update. Mr. Spencer presented his report. There was no action taken. Motion/Vote - 12:02 PM Christian County Purchasing Director Discussion - 08-3-17-8 Requisition Status Update Attendees: Leo Snelling - Purchasing Director, Captain Koch, Jennifer Mann, Cole Ewing 0 The Commission met with presenter Leo Snelling for a requisition status update. Mr. Snelling presented his update. There was no action taken. 31Page 0 July Term Thursday, August 3,2017 860 AM III. Adjournment The meeting was closed at 12:13 PM 12:13 PM Adjourn Attendees: Leo Snelling - Purchasing Director, Captain Koch, Jennifer Mann, Cole Ewing Presiding Commissioner Weter said we are adjourned. 2-ll*Al Presiding Commissioner, Ray Weter 0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu 1 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St, Room 100 0zark MO 65721 Iuly Term httP:UChristianCountyMO.iqm2.com - Minutes - Monday, August 7, 2017 8:50 AM The Christian County Historic Courthouse 1 Convene· The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter AtteriddeName., ' 1 -3+i 1!,1 13 2 -2 + litle- , 80 J - 32:stat£'d' -91 4 "-A*i«if- 3 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Betsy Blake Assistant Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-7-17-1 Approve Agenda Attendees: Richard Teague - Building and Grounds Supervisor n Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, August 7, 2017. The motion carried by acclamation. RESULT: APPROVED IUNANIMOUS] 2 MOVER: Ralph Phillips, Eastern Commissioner ps 1 SECONDER: Hosea Bilyeu, Wehtern Corhmissioner AYES:_ ' _ Ray Weter, Ralph Phillips, Hosea Bilyeu J 4 Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-7-17-2 Approve Minutes & Financials Attendees: Richard Teague - Building and Grounds Supervisor Presiding Commissioner Weter entertained a motion to approve the closed session minutes per RsMO 610.021.3, regarding personnel, from August 3,2017. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner " SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Wetef, Ralph Phillips, Hose? Bilyeu p Motion/Vote - 8:56 AM 0) Approve Minutes Attendees: Richard Teague - Building and Grounds Supervisor 'll 0 8:50 AM ]uIy Term Monday, August 7, 2017 Late Arrival: Leo Snelling - Purchasing Director Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 3, 2017. The motion carried by acclamation. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner -p AYES: Ray.Weter, Ralph Phillips; Hosea Bilyeu Motion/Vote - IQM2 Admin, Christian County Commission Agreement - Financials Attendees: Richard Teague - Building and Grounds Supervisor, Leo Snelling - Purchasing Director Presiding Commissioner Weter suggested the signing of a previously approved IGA, pending County Counselor Housley's signature. The IGA is in reference to the vacating of 1st street. The IGA was signed. D II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-7-17-3 Building & Maintenance Supervisor- Tuition Reimbursement & Employment Agreement Discussion Attendees: Richard Teague - Building and Maintenance Supervisor, Leo Snelling - Purchasing Director The Commissioners met with presenter Richard Teague for a discussion regarding tuition reimbursement and an employment agreement. Discussion was held, and it was noted that the training and education that Mr. Teague has received has already saved the County expense, and will continue to do so in the long-term. Mr. Teague provided the Commission with a breakdown of the charges and expected payments in regards to his tuition. It was noted that the total bill after grants is $20,000.00, with a credit of $1,216.00, for a total expense of $18,784.00, which is the amount Mr. Teague is requesting for reimbursement. Discussion was held, and Eastern Commissioner Phillips moved to approve the tuition payment of $18,784.00, based on the conditions set forth of a five-year contractual employment agreement between Christian County and Richard Teague. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:12 AM 21Page D 8:50 AM July Term Monday, August 7, 2017 Building & Maintenance - Agreement Attendees: Richard Teague - Building and Maintenance Supervisor, Leo Snelling - Purchasing Director Discussion was held regarding provisions in regard to early termination and a possible pro-rated amount, and Presiding Commissioner Weter entertained a motion to request that County Counselor Housley craft an agreement with the aforementioned elements. RESULT: ADOPTED [UNANIMOUS] + 1 14 + 'i MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner' 2- AYES: - _ RAy Weter, Ralph Phillips, Hosea Bilyeu - Motion/Vote - 9:30 AM Christian County Chief Juvenile Officer- Perry Barnes Discussion - 08-7-17-4 Judicial Salaries Discussion Attendees: Perry Barnes - Chief Juvenile Officer, Jared Roderick, Judge Laura Johnson Late Arrival: Amelia Wigton The Commission met with presenters from the Juvenile office regarding a salary discussion, in reference to salaries set by statute for deputy juvenile officers. Mr. Barnes presented RsMO 211.831, referencing salaries of officers to each class of county. It was noted that the Office of State Courts Administrators (OSCA) sets the salary amounts annually, since the salaries referenced in the statute are no longer applicable. Discussion was held, and it was noted that three employees will be effected by this statute, including two county positions and one grant-funded position. There was no action required. Motion/Vote - 10:00 AM Interim Deputy Auditor- Cole Ewing Discussion - 08-7-17-5 Monthly Financial Update Attendees: Cole Ewing, Ashley Hannah, Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner, Keith Robinette - Interim Auditor, Leo Snelling - Purchasing Director The Commission met with presenter Cole Ewing, Interim Deputy Auditor, for a monthly financial update. Mr. Ewing presented his report. Presiding Commissioner Weter entertained a motion to accept the report as presented by Mr. Cole Ewing into the record. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commi;sioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 10:30 AM Christian County Purchasing Director Discussion - 08-7-17-6 Monthly Purchasing Update 31Page 0 8:50 AM July Term Monday, August 7, 2017 Attendees: Leo Snelling - Purchasing Director, Keith Robinette - Interim Auditor, Ashley Hannah, Miranda Beadles - Highway Administrator, Keith Robinette - Interim Auditor The Commission met with presenter Leo Snelling for his monthly purchasing update. Mr. Snelling provided his report. Presiding Commissioner Weter entertained a motion to accept Mr. Snelling's report and enter it into the County minutes. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] r. 12 1:F, MOVER: -HoseS Bilydu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commis*ioner ' AYES: Ray Weter,"Ralphtphillip©Hosea Bilyell Motion/Vote - 11:00 AM Christian County Emergency Management Discussion - 08-7-17-7 2017 Emergency Operations Plan Attendees: Captain Koch, Trevor Croley - Croley Insurance, Phil Amtower and Cheryl Mitchell with EMA The Commission met with presenter Phil Amtower regarding the 2017 Emergency Operations Plan. Mr. Amtower presented the plan, and discussion was held. Presiding Commissioner Weter entertained a motion to approve the revised Christian County 2017 Emergency Operations Plan. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: -;. Ralph Phillips, Eastern Commissioner ' AYES: Ray Weter, Ralph Phillips,'Hosea Bilyeu 2 Motion/Vote - 11:15 AM Trevor Croley with Croley Insurance Discussion - 08-7-17-8 ACA Compliance Discussion Attendees: Trevor Croley - Croley Insurance, Paula Brumfield Late Arrival: Clerk Kay Brown The Commission met with presenter Trevor Croley of Croley Insurance regarding ACA compliance, in regards to the'Christian County employer agreement. Discussion was held, and it was noted that the County has been in compliance, but simply needs to update our formsto reflect thatthe ACA considers an employee who works 30 hours or more per week "full-time". Presiding Commissioner Weter entertained a motion requesting approval by the Christian County Commission authorizing Presiding Commissioner Weter to validate the 30-hour requirement. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner r SECONDER: Hosea Bilyeu, Western,Commissioner 0 AYES: ,Rai, Weter, Ralph Phillips,-Hosea Bilyeu 41Page & 0 8:50 AM ]uly Term Monday, August 7, 2017 III. Adjournment The meeting was closed at 11:20 AM 11:20 AM Adjourn Presiding Commissioner Weter said we are adjourned. €g-.t ID£L Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu 0 r PAL Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 /11%44477/ Iuly Term http:UChristianCountyMO.iqm2.com - Minutes - Wednesday, August 9, 2017 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atik:fd.*Nami-7-*R, 7-53>343Et,R_titl• i 2.;f"-4 43·1517 fatsid,65393 -,9*tivdayi- Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM II. Establish Quorum Motion/Vote - 8:56 AM Christian County Commission Discussion - 08-9-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a n motion to approve the agenda for today, August 9, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: i Hosea Bilyl#u, Western Commissioner . Ja» al,F , A' NK 1 SECONDER: Ray Weter, Presiding Commissioher. AVESE - " Ray Wetgr,-Hosea Bilyeu : C t.p./. .1 ABSENT: Ralph Phillipj j .3-=-42434 + i .i:-:e-- Motion/Vote - 8:58 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-9-17-2 Approve Minutes & Financials . Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 7, 2017. There are no financials to discuss. RESULT: APPROVED [UNANIMOUS] MOVER 4 ! t: Hosea Bilyeu, Western Commissioherts;.f' SECONDER: 1 Ray Weter, Presiding Commissioner 1 1 AYES: 4 9 Ray Weter;Hosea Bilyeu ABSENT: .Ralph Phillips 4, 1 III. Agenda n Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-9-17-3 Treatment Court Administrator Discussion & Proposal 41 July Term Wednesday, August 9,2017 8:50 AM Attendees: Barb Stillings - Circuit Clerk, Jennifer Taylor - Circuit Supervisor, Judge Laura Johnson Late Arrival: Hanna Smith - Christian County Headliner The Commission met with presenter Judge Laura Johnson regarding a discussion and proposal for the position of Treatment Court Administrator. Judge Johnson presented a. formal written proposal to the Commission for the approval of the creatidn of the. position, with the desire to see the position continue after this fiscal year ends. Judge Johnson gave the details of the position, and said the proposed salary would be $24,000.00 annually, plus reimbursement for mileage at the County rate. Judge Johnson said she will fund the position for the rest of this year from her budget along with funds awarded to the position from the Law Enforcement Restitution Fund board, and this position will be on a contract basis. Discussion was held, and Judge Johnson said she will offer this position to the prospect who has been identified as a good match for this position, will send the contract to County Counselor Housley, and will also speak to our Interim Auditor Keith Robinette about adding a line item in the budget for this position. Western Commissioner Bilyeu moved to table the matter of the Treatment i Court Administrator position proposal until August 21, 2017 at the regular Commission meeting. RESULT: APPROVED [UNANIMO,US] R f n MOVER: Hosea Bilyeu, Western Commissioner+5 SECONDER: Ray Wetat Presiding Commissibner AYES: Ray Weti•,tiosea Bilyeu - ABSENT: . Ralph.04111105 - I·. IV. Adjournment The meeting was closed at 9:33 AM 9:33 AM Adjourn Attendees: Barb Stillings - Circuit Clerk, Jennifer Taylor - Circuit Supervisor, Judge Laura Johnson, Hanna Smith - Christian County Head!iner Presiding Commissioner Weter adjourned the meeting. Re, ID£64 Presiding Commissioner, Ray Weter 21Page t> (-3 July Term Wednesday, August 9, 2017 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips , 0 (D 31Page ..201· All Christian County Commission 100 West Church St,Room 100 0 Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, August 14, 2017 8:20 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:20 AM by Presiding Commissioner Ray Weter Adehilee Name- --*. '"1€ 07.- IN:Title. .: 9 ' 13 .Sthtus· .' T Atrilidd. e.i Ray Weter Presiding Commissioner Present 8:20 AM Ralph Phillips Eastern Commissioner Late 8:29 AM Hosea Bilyeu Western Commissioner Present 8:20 AM Krista Cronin Deputy Clerk Present 8:20 AM 2. Establish Ouorum Motion/Vote - 8:20 AM Christian County Commission Discussion - 08-14-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the regular session agenda for today, August D 14,2017. RESULT: APPROVED [2 TO 0] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: f Ray'Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu q. 11 AWAY: Ralph Phillips': 4 F Motion/Vote - 8:25 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-14-17-2 Approve Minutes & Financials Attendees: Leo Snelling, Lynette Weatherford - HR Advantage, Captain Koch, Alicia Monsanto Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 9, 2017. RESULT: APPROVED [2 TO 0] MOVER: Hosea Bilyeu, Western Commissioner i . SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu AWAY: Ralph Phillips Motion/Vote - 8:28 AM Krista Cronin, County Clerk D Minutes & Financials Approval - Approve Financials Attendees: Leo Snelling, Lynette Weatherford - HR Advantage, Captain Koch, Alicia Monsanto (03 July Term Monday, August 14, 2017 8:20 AM Presiding Commissioner Ray Weter said we have Certified Court Order 08-14- 2017-01 for the August 2017 #332 Sales Tax, which represents the July 2017 Term. The Certified Court Order is broken down as follows: Sales Tax #332 Received $291,452.05 Common Road 1 $90,291.85 Common Road 2 $88,572.28 Common Road 1 $17,708.33 Common Road 2 $17,250.00 Common 1 Total $108,000.18 Common 2 Total $105,822.28 Amount to Remain in Pool $77,629.59 Presiding Commissioner Ray Weter entertained a motion to accept Certified Court Order 08-14-2017-01. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray'Weter, Ralph Phillips, Hosea Bilyeu IL Agenda Motion/Vote - 8:30 AM Christian County Commission Discussion - 08-14-17-3 Lynette Weatherford HR Advantage: Employee Handbook Work Session No Public Comments Allowed Attendees: Leo Snelling, Lynette Weatherford - HR Advantage, Captain Koch, Alicia Monsanto Late Arrival: Miranda Beadles - Highway Administrator The Commission met with presenter Lynette Weatherford of HR Advantage for a work session on the Employee Handbook. Ms. Weatherford gave recommendations to the Commission. Discussion was held. No action was taken. RESULT: APPROVED IUNANIMOUS] AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Highway Administrator Miranda Beadles Discussion - 08-14-17-4 Bid Opening: Parched Corn Bridge Construction Attendees: Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner, Mike Beaty - Great River Engineering, Joe Warren -R&J Warren 21Page O July Term Monday, August 14, 2017 8:20 AM Construction, Dennis Murray - KC[, Chad Granger - Granger Dirtworks, Leo Snelling - Purchasing Dir,ctor, Collector Ted Nichols The Commissiott met with presenter Miranda Beadles for a bid opening for the construction ol Parched Corn Bridge. Three bids were received. The first bid opened was from KCI, in the amount of $415,950.00. The second bid opened was from R&J Warren Constrction, in the amount of $297,940.00. The third bid opened was from Granger Dirtwdrks, in the amount of $313,046.50. Ms. Beadles will return Thursday, August 17, 201 at 10:00 a.m. for a recommendation of award. RESULT: 1- APPROVED [UNANIMOUS] AYES: 1 , Ray Weler, Ralphphillips, Hosea.Bilyelly - Motion/Vote - 10:30 AM Christian County Commission Discussion - 08i14-17-5 Riverside Bridge IGA Discussion Attendees: Leo Snelling, Amelia Wigton - Christian County Headliner, Mike Beaty - Great River Engineerfng, Miranda Beadles, Collector Ted Nichols The Commission met for a discussion on the IGA for Riverside Bridge. Presiding Commissioner peter presented a revised version of the IGA, which had recommendations revisions by County Counselor Housley. Western Commissioner Bilyeu moved that they send their approval of the recommendations made by County Counselor Hou;ley, and ask him to incorporate them into the latest draft of this document. RESULT: APPROVED [UNANIMOUS] b- MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commission'er 4. AYES: . Ray Weter, Ralph Phillips, Hosea Bily.eu Motion/Vote 10:46 AM Riverside Bridge IGA Attendees: Le6 Snelling, Amelia Wigton - Christian County Headliner, Mike Beaty - Great River Engineerng, Miranda Beadles, Collector Ted Nichols Presiding ComInissioner Weter entertained a motion to specify the "$100,000.00 change order"language should be changed to say that it's not per occurrence, but is in fact cumulative. RESULT: L ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastein Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote 11:30 AM Christian County Clerk Kay Brown 0 Discussion - 08-14-17-6 Certified Election Results Attendees: Clrk Kay Brown 31Page 0 July Term Monday, August 14, 2017 8:20 AM Late Arrival: Aelia Wigton - Christian County Headliner The Commission met with presenter Kay Brown, Christian County Clerk, for the certified election resultd Ms. Brown presented the results of the August 8, 2017 election. Presiding Comitissioner Weter entertained a motion to accept into record the election certification documents. RESULT: APPROVED IUNANIMOUS] t MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Wdstern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bil¥eu Motion/Vote - 11:45 AM Christian County Commission Discussion - 08-14-17-7 Letter to Governor Discussion Attendees: Anelia Wigton - Christian County Headliner, Recorder Kelly Hall The Commission met for a discussion regarding a letter to the governor, in reference to the appointed Interim auditor. Discussion was held in regards to the Commission making a recodimendation to the governor on who he should appointto the position of auditor for Chrstian County. Presiding Commissioner Weter advocated for the governor to appoint Keith Robinette who is now serving as our interim auditor to be our n appointed auditor. Western Commissioner Bilyeu also advocated for Keith Robinette. Eastern Commlssioner Phillips said while he has no doubt of Mr. Robinette's capabilities, he is concerne about a conflict of interest with the special road districts. He suggested that the Comnission have a public announcement of vacancy. Discussion was held, and Eastern Commissioner Phillips noted that we still have a deputy auditor position that is empty, and it lould be in our best interest to fill that position. Western Commissioner Bilyeu noted tllatthe Commission shared appointment of the interim auditor with Judge Laura Johnson| Western Commissioner Bilyeu moved to send the letter to our governor with the signalures of the Commissioners that are in agreement indicating their support for Keith Robilette remaining as the interim auditor. RESULT: APPROVED [2 TO 1] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray \Meter, Hosea Bilyeu NAYS; Ralph Phillips III. Adjournment The meeting •vas closed at 12:11 PM 12:11 PM 63 Adjourn Attendees: Amelia Wigton - Christian County Headliner, Recorder Kelly Hall 41Page (-D July Term Monday, August 14, 2017 8:20 AM 1 Presiding Commissioner Weter adjourned the meeting. 9014)£6 Presiding Commissioner, Ray Weter fal Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph PhilIips Eastern Commissioner, Ralph Phillips 0 51Page ed Christian Counly Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Tuesday, August 15, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attkandee Nihid 2 16: , 31£ t=, ixiTitle :,7,-.· 'r J·2 Sstites "r.- r GA*11*8417 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Absent Krista Cronin Deputy Clerk Present 8:50 AM II. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-15-17-1 Approve Agenda Presiding Commissioner Weter noted for the record that there is no quorum present, n and that we will wait until there is a quorum present to have this work session meeting. Motion/Vote - 8:55 AM Christiah County Commission Minutes & Financials Approval - 08-15-17-2 Approve Minutes & Financials Presiding Commissioner Weter said we haven't convened and we are still adjourned from yesterday's meeting, so should a quorum become present then we will consider carrying on with the public meeting, otherwise, the Presiding Commissioner and interim auditor will work on the issue of the budget. III. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-15-17-3 2018 Preliminary Budget Study: No Public Comments Allowed No quorum was present, so this meeting was not held. IV. Adjournment The meeting was closed at 4.9 (-3 July Term Tuesday, August 15, 2017 8:50 AM Rel (DIL Presiding Commissioner, Ray Weter . Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips n 0 21Page Christian County Commission 100 West Church St Room 100 ozark MO 65721 Iuly Term http://Chr·istianCountyMO.iqmZ.com &2(}2 - Minutes - Wednesday, August 16, 2017 8:50 AM The Christian County HiStOIiC Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter .AtidndefNattiet7 46- 153- TZ -li-y,tue-J- 4-- - *-fllf.@7 £4tatusi' " Ty*ttivailf- i Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM II. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-16-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, August 16, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: 2 Hosea Bilyeu, Western Commissioner D SECONDER: Ray Weter, Presiding Commissigher 1 4 AYES: .. Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-16-17-2 Approve Minutes & Financials There are no financials or minutes to approve. III. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-16-17-3 2018 Preliminary Budget Study: No Public Comments Allowed The Commission met for a preliminary budget study. Discussion was held, and it was noted that the cost of living would be considered when considering salaries, but office holders would have the discretion of seeking higher raises for employees they deem deserving. Presiding Commissioner Weter entertained a motion to ask Interim Auditor Robinette to determine the relationship between the Consumer Price Index and the Cost of Living Index, choose one, and then send out a notice to apply the numberto the salaries in the preliminary budget. (-3 1 uly Term Wednesday, August 16, 2017 8:50 AM RESULT:j 2 3. APPROVED [UNANIMOUS] 1 + ¢ E MOVER: 4 Hosea Bilyeu, Western Commissioner 7 SECONDER: Ray Weter, Presiding Commissioner g = AYES: Ray Weter, Hosea Bilyeu - 8 ABSENT: 'Ralph Phillips IV. Adiournment The meeting was closed at 9:16 AM 9:16 AM Adjourn Presiding Commissioner Weter adjourned the meeting. Re, loilk n Presiding Commissioner, Ray Weter -1.11 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 21Page Christian Counly Commission 100West Church St, Room 100 ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, August 17, 2017 9:20 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter Atte-fiBe€Narrie. : 14 7 =. s . .. &.Title it :,i--1' t TiStitli* .-1 19" .AftiVid 21 Ray Weter Presiding Commissioner Present 9:20 AM Ralph Phillips Eastern Commissioner Present 9:20 AM Hosea Bilyeu Western Commissioner Present 9:20 AM Krista Cronin Deputy Clerk Present 9:20 AM II. Establish Ouorum Motion/Vote - 9:20 AM Christian County Commission Discussion - 08-17-17-1 Approve Agenda Attendees: Miranda Beadles - Highway Administrator, Leo Sneiling - Purchasing Director Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the Christian County Commission's regular session agenda for today, August 17, 2017. RESULT: APPROVED [UNANIMOUSI MOVER: Ralph Phillips,f Eastern Commissioner SECONDER: Hosea Bilyeu, Western Cominissioger AYES: liay Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:25 AM Kay Brown, County Clerk Minutes & Financials Approval - 08-17-17-2 Approve Minutes and Financials Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 14, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner . 1. AYES: Ray Weter, Raph Phillips, Hosea Bilyeu Motion/Vote - 9:27 AM Approve Notes D Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director n july Term Thursday, August 17, 2017 9:20 AM Presiding Commissioner Weter said we have notes from a scheduled meeting on August 15, 2017, in which it is indicated that there was no quorum present. Presiding Commissioner Weter and Interim Auditor Robinette discussed the 2018 budget, however, no formal meeting occurred. Presiding Commissioner Weter entertained a motion to approve including these notes into the record of the Christian County Commission. RESULT: ADOPTED [UNANIMOUS] t. 4/ I MOVER: Hosea Bilyeu, Western Commissioner 1 SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu : Motion/Vote - 9:28 AM Approve Minutes Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 16, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner E AYES: 7 Ray Weter,.Ralph Phillips, Hosea Bilyeu 9:29 AM Financials Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director Presiding Commissioner Weter noted that Michelle Bock from Piper Jaffray indicated that Christian County currently has an AA rating under the S&P Global Ratings definitions, and the outlook is stable. It was also noted that the interest rate will be .15 to .25 percent lower, which will save the county approximately $200,000.00 to $300,000.00 over the term of the bond. III. Agendg Motion/Vote - 9:30 AM Christian County Commission Agreements - 08-17-17-3 Parking IGA - City of Ozark - Discussion Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director, Steve Childers - City of Ozark, Brad Erwin - Paragon Architecture, Amelia Wigton - Christian County Headliner The Commission met for a discussion in regards to the City of Ozark parking IGA. Discussion was held, and it was noted that the language in the IGA should say "65 new parking spaces (55 public, 10 secured)". Presiding Commissioner Weter entertained a 21Page C j July Term Thursday, August 17, 2017 9:20 AM motion to approve draft #8 of the City of Ozark/Christian County parking IGA pending County Counselor Housley's approval, with the number of parking spaces amendment. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Ccimmissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: RAVWeter, Ralph Phillips, Hosea Bilyed . Motion/Vote - 10:00 AM Miranda Beadles Bid Decision - Bid Decision - Parched Corn Bridge Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director, Amelia Wigton - Christian County Headliner, Mike Beaty - Great River Associates, Joe Warren - R&J Warren Construction The Commission met with presenter Miranda Beadles, Highway Administrator, for a bid decision for Parched Corn Bridge. Mr. Beaty and Ms. Beadles recommended award to R&J Warren Construction. Presiding Commissioner Weter entertained a motion to award the bid for construction of the Parched Corn Bridge project to R&J Warren Construction. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Aosea Bilyeu, Western Commissioner AYES: .Ray Wdter, Ralph Phillips, Hosea Bilyeu IV. Adjournment The meeting was closed at 10:05 AM 10:05 AM Adjourn Attendees: Miranda Beadles - Highway Administrator, Leo Snelling - Purchasing Director, Amelia Wigton - Christian County Headliner, Mike Beaty - Great River Associates, Joe Warren - R&J Warren Construction Presiding Commissioner Weter adjourned the meeting. 4 kkAA. Presiding Commissioner, Ray Weter (7) 31Page 0 920 AM July Term Thursday, August 17, 2017 Hosea Bilyeu Western Commissioner, Hosea Bilyeu PA-L Ralph PhilIips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St, Room 100 1 Ozark MO 65721 Iuly Term http://ChristianCount,MO.iqm2.com >'OF coy - Minutes - Monday, August 21, 2017 8:20 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:20 AM by Presiding Commissioner Ray Weter . --t '1 -3 -94> Title-- € . » * ' ' f 1' 1-9 " C -- r 1 - Attehdee Name : 1. :Status .., ..r Artived Ray Weter Presiding Commissioner Present 8:20 AM Ralph Phillips Eastern Commissioner Late 8:42 AM Hosea Bilyeu Western Commissioner Present 8:20 AM Krista Cronin Deputy Clerk Present 8:20 AM Malinda Young Assistant Present 8:20 AM II. Establish Quorum III. Agenda 0 Motion/Vote - 8:20 AM Christian County Commission Discussion - 08-21-17-1 Approve Agenda Attendees: Captain Koch Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the Christian County Commission's regular session agenda for today, August 21, 2017. RESULT: APPROVED [UNANIMOUS] - MOVER:· Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissiorier AYES: , Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 8:25 AM County Clerk Kay Brown Minutes & Financials Approval - 08-21-17-2 Approve Minutes and Financials Attendees: Captain Koch, Brad Thomlinson - DeWitt & Associates There are no minutes or financials to approve. Motion/Vote - 8:30 AM Paragon Architecture Agreements - ON1-17-3 100% Construction Documents Sign-Off Attendees: Michael Younglove, Josh Warren, Captain Koch, Brad Thomlinson - DeWitt, Prosecutor Amy Fite, Leo Snelling, Barb Stillings, Judge Growcock, Janette Bleau e* July Term Monday, August 21, 2017 820 AM Late Attendees: Judge Laura Johnson, Perry Barnes, Jared Roderick, Sheriff Brad Cole, Amelia Wigton, Todd Wiesehan The Commissioners met with presenters from Paragon Architecture regarding the 100% construction documents sign off in order to obtain approval to put the construction of the judicial annex building out to bid. Mr. Warren presented a meeting schedule, and summarized a schedule that included schematic design, design·development, and construction documents. There was discussion about the furniture and appliances in the new judicial annex, and how most would be owner-furnished. There was also discussion about how there are current allowances for audio, video, and access control in relation to security. Discussion was held in regards to the amount of money needed for the project, and it was noted that 9.2-9.4 million should include everything except for furniture for other offices and possibly additional security features. Eastern Commissioner Phillips wanted the minutes to reflect his concerns. He said he's spoken with several sources involved in similar projects, and no one has told him building the judicial annex is a good idea. He feels that building the judicial annex will solve some of the county's problems, but it will also create more. He said the issues of the overcrowded detention center aren't being addressed, and suggested they sit back and regroup. Western Commissioner Bilyeu noted that he feels they are well able to do this project, and said we have future needs to address. He mentioned that the Commission has already voted and approved this, not unanimously, and he is very much in favor of them moving forward. Presiding Commissioner Weter said that the incarceration rate is high, and detention centers in their current form are unsustainable. Judge Laura Johnson said she's looking into solutions to reduce the inmate population in a safe way, and studying the different options that can be considered. She said she will send the stakeholders a copy of a study by Boone County that has researched this in depth, and suggested they set up a committee of stakeholders solely for the purpose of global discussions to develop policies and procedures to reduce the inmate population and reduce incarceration costs. Western Commissioner Bilyeu moved to accept the 100% construction documents that have been presented to them, as well as approve proceeding with bid package number two. RESULT: APPROVED [2 TO 1] MOVER: , Hosea Bilyeu, Western Commissioner SECONDER: Ray WeteG Presiding Commissioner AYES: Ray Weter, Hosea Bjlyeu NAYS: Ralph Phillips Motion/Vote - 10:00 AM Todd Wiesehan - Resource Management Director Discussion - 08-21-17-4 Bid Opening - Vertical Baler - Recycling Center 21Page 0 july Term Monday, August 21, 2017 820 AM Attendees: Todd Wiesehan, Leo Snelling The Commission met with presenter Todd Wiesehan, Resource Management Director, for a bid opening for a vertical baler. Two envelopes were received. The first envelope was from Wastequip, based in Statesville, North Carolina. Wastequip sent a letter stating they have respectfully submitted a "no bid" for this project. The second envelope opened was a bid from Greenway Recycling Inc., based in Fordland, Missouri. The base bid for the vertical baler is $12,500.00, with a trade-in value on the current baler of $200.00, for a total bid of $12,300.00. It was noted that grant money is available to reimburse the county, which is sufficient to cover the cost. Eastern Commissioner Phillips moved to approve awarding the bid for a vertical baler for our recycling center to Greenway Recycling, Inc. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillipsi Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 2- Motion/Vote - 10:33 AM The Honorable Judge Laura Johnson and Christian County Commission 0 Discussion - 08-21-17-5 Drug Court Administrator Resolution Attendees: Judge Laura Johnson, Jennifer Taylor - Circuit Clerk Supervisor, Barb Stillings, Amelia Wigton, Cindy Childress, Judge Jennifer Growcock The Commissioners met with presenters Judge Laura Johnson and Judge Jennifer Growcock in regards to a resolution of the drug treatment court administrator position. Discussion was held, and Judge Johnson proposed the position be contracted, part time, with a salary of $2,000.00 per month plus mileage. Judge Johnson indicated that she will send a copy of the contract for this position to County Counselor Housley once it's drafted. Presiding Commissioner Weter entertained a motion to approve contracting with an independent provider to serve as our Christian County Drug Treatment Administrator. The motion approved by acclamation. RESULT: APPROVED [UNAN]MOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adiournment The meeting was closed at 10:50 AM 10:50 AM 3 Adjourn Attendees: Judge Laura Johnson, Jennifer Taylor - Circuit Clerk Supervisor, Barb Stillings, Amelia Wigton, Cindy Childress, Judge Jennifer Growcock 31Page 0 July Term Monday, August 21, 2017 8:20 AM Presiding Commissioner Weter adjourned the meeting. Motion/Vote - 7:00 PM Christian County Commission Hearing - Rezoning Hearing: One or more Commissioners will be in attendance at the City of Ozark Board of Alderman meeting at City Hall Rezoning Hearing: One or more Commissioners will be in attendance at the City of Ozark Board of Alderman meeting at City Hall. t 20.,t ID£6, Presiding Commissioner, Ray Weter Hosea Bilyeu 0 Western Commissioner, Hosea Bilyeu · 1 V .-- )fi Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St Room 100 czark MO 65721 Iuly Term http:UChristianCountyMO.iqmZ.com - Minutes - Thursday, August 24, 2017 8:50 AM The Christian County Historic Courthouse I. Amended Agenda IL Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name ' · Title 3 -- 8 StattiS. -- Amvid a p Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Remote 11:45 AM . Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - 08-24-17-1 Approve Agenda Attendees: Captain Richard Ramage, Bob Williams - Hackett Security, Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter noted the presence of a quorum, and it was noted that the levy hearings were moved from today's agenda to Monday, August 28, 2017, because of some confusion in the scheduling. Presiding Commissioner Weter entertained a motion to approve the amended agenda for today, August 24, 2017. RESULT: APPROVED [UNANIMOUS] 4 $ - MOVER: Hosea Bilyeu, W@stern Commissioher SECONDER: Ray Weter, Presiding Cornmissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips , Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-24-17-2 Approve Minutes & Financials Attendees: Captain Richard Ramage, Bob Williams - Hackett Security, Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter entertained a motion to approve Certified Court Order 08-24-2017-1, for the August 2017 Cart fund. 0 (-3 July Term Thursday, August 24, 2017 8:50 AM RESULT: APPROVED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter; Hosea Bily?u t . A ABSENT: . Ralph Phillips r /9 + k Motion/Vote - 8:56 AM Approve Minutes Attendees: Captain Richard Ramage, Bob Williams - Hackett: Security, Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 17, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: it Hosea Bilyeu, Western Commibsioner r SECONDER: Ray Weter; Presiding Commi&sioner AYES: '.1 ' ,Ray Weter, Hosba Bilyeu 1 r ' ABSENT: Ralph Phillips 1 4 m Motion/Vote - 8:57 AM Approve Minutes Attendees: Captain Richard Ramage, Bob Williams - Hackett Security, Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 21, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: '* Ralph Phillips ' III. Agenda Motion/Vote - 9:00 AM Christian County Sheriff Brad Cole Discussion - 08-24-17-3 08-24-17-3 : Bid Opening-Cameras for Jail Attendees: Captain Richard Ramage, Bob Williams - Hackett Security, Adam Ruggeberg - Tyco Integrated Security, Leo Snelling - Purchasing Director Late Arrival: Todd Wiesehan The Commission met with presenter Captain Ramage for a bid opening for cameras for the jail. Two bids were received, the first from Hackett Security, and the second from 21Page 0 July Term Thursday, August 24, 2017 8:50 AM Tyco Integrated Security. Discussion was held about the contents of the bids, and how parts of the bids were forcameras forthe jail as well as bids forsecurity forthe proposed Judicial Annex. It was suggested that the items be approached separately, in order to maintain communication between the architect and construction manager in regards to the Judicial Annex project. Presiding Commissioner Weter entertained a motion to revisit this issue for consideration on August 31, 2017. RESULT: APPROVED [UNANIMOUS] .MOVER: Hosea Bilyeu, Western ComMissioner SECONDER: Ray Weter Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu 4 1 .ABSENT:% 2 Ralph Phillips n Motion/Vote - 9:15 AM Christian County Assessor Danny Gray Discussion - 08-24-17-4 GIS Services Renewal Attendees: Todd Wiesehan - Resource Management Director, Assessor Danny Gray The Commission met with presenter Danny Gray, Christian County Assessor, in regards to a renewal for GIS services. It was noted that the current contract with Clear Basin Software expired in May, and Assessor Gray recommended that the Commission renew the contract for another year, with the option of one additional year. Discussion was held. Presiding Commissioner Weter entertained a motion to approve the renewal of GIS services with Clear Basin Software for one year, with the option of one additional year remaining. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Cohimissioner SECONDER: Ray Weter, Presidifig Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 9:30 AM Geri Godber Discussion - 08-24-17-5 Ubrary Trustee Appointment Attendees: Geri Godber, Ken Barthelette, Katy Pattison, Hanna Smith The Commission met with presenters from the Christian County Library for a library trustee appointment. Mr. Barthelette recommended Maurine Myers to fill the vacancy of the position. Discussion was held. Presiding Commissioner Weter entertained a motion to approve appointing Maurine Myers as a trustee to the Christian County Library board. The motion approved by acclamation. 0 31Page - a July Term Thursday, August 24, 2017 8:50 AM RESULT: APPROVED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Wetef, Presiding Commissioner 4 - AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 11:30 AM Christian County Commission Discussion - 08-24-17-6 IGA with City of Ozark Attendees: Keith Robinette - Interim Auditor, Richard Rice, Miranda Beadles - Highway Administrator, Amelia Wigton and Brenner Moore The Commission met regarding an Intergovernmental Agreement between the City of Ozark and Christian County in reference to parking. Discussion was held about the draft of the agreement accepted by the City of Ozark, and Presiding Commissioner Weter entertained a motion to complete this agreement by adding the signatures of the Commissioners present. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] I .rt MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips Motion/Vote - 11:45 AM Christian County Highway Administrator Miranda Beadles Discussion - 08-24-17-7 Riverside Bridge IGA Finalization Attendees: Keith Robinette - Interim Auditor, Richard Rice, Miranda Beadles - Highway Administrator, Amelia Wigton and Brenner Moore, Eastern Commissioner Phillips (via phone) Late Arrival: Norma Ryan - Chief Deputy Clerk The Commission met with presenter Miranda Beadles, Highway Administrator in regards to the finalization of the Riverside Bridge Intergovernmental Agreement. Ms. Beadles presented an IGA that was agreed to by three agencies - the City of Ozark, the Ozark Special Road District, and Christian County. The agreement outlines the role of each agency in the project, as well as guides them through all funding responsibilities until the bridge is built and open. It was noted that there will be a separate contract with Great River Engineering in regards to this project. Presiding Commissioner Weter entertained a motion to sign off on the Intergovernmental Agreement addressing the Riverside Bridge replacement project. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner , SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 41Page 0 July Term Thursday, August 24 2017 8:50 AM IV. Adjournment The meeting was closed at 11:57 AM 11:57 AM Adjourn Attendees: Keith Robinette - Interim Auditor, Richard Rice, Miranda Beadles - Highway Administrator, Amelia Wigton and Brenner Moore, Eastern Commissioner Phillips (via phone), Norma Ryan - Chief Deputy Clerk Presiding Commissioner Weter adjourned the meeting. 20-1 lt)£6Al Presiding Commissioner, Ray Weter 3 Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips 0 51Page Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, August 28, 2017 8:50 AM The Christian County Historic Courthouse I. NOTICE: THE CHRISTIAN COUNTY COMMISSION MEETING WILL BE HELD AT THE CHRISTIAN COUNTY RESOURCE MANAGEMENT BUILDING AT 1106 W JACKSON ST OZARK MO 65721 IL Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name , - - -- -- -- ,?titld 1 rstatus :AfriVed 1· Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM III. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-28-17-1 Approve Agenda Attendees: Andy Marmouget - KPM CIA's & Advisors, Interim Auditor Keith Robinette It was noted that there was a scheduling conflict between the Commission and the Collector for his tax sale, so the agenda was amended. Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the. Christian County Commission's regular session agenda for today, August 28, 2017 as published. RESULT: .APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissiohef k SECONDER: Ralph Phfllips, Eastern Commissioner ' AYES: Ray Weter, Ralph Phillipt, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-28-17-2 Approve Minutes & Financials Attendees: Andy Marmouget - KPM CPA's & Advisors, Interim Auditor Keith Robinette Presiding Commissioner Weter entertained a motion to approve the Christian County Commission's regular session minutes from August 24, 2017. 0 U. July Term Monday, August 28, 2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray'Weter, Ralph Phillip&/Hosea Bilyeu IV. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-28-17-3 Closed Session RsMO 610.021.17 Confidential Audit Communications Attendees: Andy Marmouget - KPM CPA's & Advisors, Interim Auditor Keith Robinette, Clerk Kay Brown Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.17 in regards to confidential audit communications by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner .2 SECONDER: Ralph Phillips, Eastern Commissioner AYES: + Ray Weter, Ralph phillips, Hosea Bilyeu 9:40 AM Closed Session per RsMO 610.021.17 - Confidential Audit Communications Closed session was terminated by means of roll call vote. The Commission voted by roll call to enter into the record and approve the Christian County audit report as presented by KPM CPA's & Associates. The motion passed by acclamation. The Christian County· Commission is now back in regular session. Motion/Vote - 10:00 AM Christian County Clerk Kay Brown Hearing - 08-28-17-4 Levy Hearing General Revenue Attendees: Delores Hobbs, Brenda Hobbs, Richard Rice, Keith Robinette, Lynn Morris, Jeane McFall, Amelia Wigton, Treasurer Karen Matthews, Joe Nelson, Miranda Beadles Late Arrival: Todd Wiesehan The Commission met with presenter Kay Brown, Christian County Clerk, for the 2017 general revenue levy hearing. Ms. Brown presented the Property Tax Rollback report for July 2016 through June 2017. Discussion was held. Western Commissioner Bilyeu moved to set the levy in general revenue to 0.0557 according to the information provided. The motion carried by acclamation. (D 21Page July Term Monday, August 28,2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: . Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner- AYES: Ray Weter, Ralph Phillips, Hosea_Bilyeu i Motion/Vote - 10:38 AM Christian County Clerk Kay Brown Hearing - 08-28-17-5 Levy Hearing Common One Road District Attendees: Delores Hobbs, Brenda Hobbs, Richard Rice, Keith Robinette, Lynn Morris, Jeane Mcfall, Amelia Wigton, Treasurer Karen Matthews, Miranda Beadles, Todd Wiesehan The Commission met with presenter Kay Brown, Christian County Clerk, for the 2017 Common 1 Road District hearing. Ms. Brown presented the Common 1 Road and Bridge Levy Calculation report. Discussion was held. Eastern Commissioner Phillips moved to continue the levy tax rate of 0.1047 for the Common One Road District. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUSI MOVER: Ralph Phillips, Eastern Commissioner SECONDER: ' Hosea Bilyeu, Western Commissioner - AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:00 AM Christian County Clerk Kay Brown Hearing - 08-28-17-6 Levy Hearing Common Two Road District Attendees: Delores Hobbs, Brenda Hobbs, Richard Rice, Keith Robinette, Lynn Morris, Jeane McFall, Amelia Wigton, Treasurer Karen Matthews, Miranda Beadles The Commission met with presenter Kay Brown, Christian County Clerk, for the 2017 Common 2 Road District hearing. Ms. Brown presented the Common 2 Road and Bridge Levy Calculation report. Discussion was held. Ms. Brown noted that during an even- numbered year, whatever levy rate the Commission votes for during levy hearings will be reflected as the tax rate ceiling for the following year according to statute. Western Commissioner Bilyeu moved to continue the levy tax rate of 0.0000 for the Common Two Road District. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu r Motion/Vote - 11:45 AM Christian County Highway Administrator Miranda Beadles Discussion - 08-28-17-7 Engineering Services Riverside Bridge Approval Attendees: Keith Robinette - Interim Auditor, Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner, Todd Wiesehan - Resource Management Director 31Page 4 t 0 July Terrn Monday, August 28, 2017 8:50 AM The Commission met with presenter Miranda Beadles regarding approval for engineering services for the Riverside Bridge project. Ms. Beadles presented the Commission with a contract for approval. Presiding Commissioner Weter entertained a motion to approve the contract between Christian County and Great River Associates for engineering services for Riverside Bridge. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea B®eu V. Adjournment The meeting was closed at 11:50 AM 11:50 AM Adjourn Attendees: Keith Robinette - Interim Auditor, Miranda Beadles - Highway Administrator, Amelia Wigton - Christian County Headliner, Todd Wiesehan - Resource Management Director 0 Presiding Commissioner Weter adjourned the meeting. 201 ID£64 Presiding Commissioner, Ray Weter 18:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips 0 Eastern Commissioner, Ralph Phillips 41Page 't Aa= .'02 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com Minutes - Tuesday, August 29, 2017 8:20 AM The Christian County Historic Courthouse I. Amended Agenda IL Convene The meeting was called to order at 8:20 AM by Presiding Commissioner Ray Weter Atterided Name -- ;3 i 23 7 - .W.,e. -I-lit!61'6;-03 1-1 -. = I. 1 --Status : - -Artiv48 r , Ray Weter Presiding Commissioner Present 8:20 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:20 AM Krista Cronin Deputy Clerk Present 8:20 AM Malinda Young Assistant Present 8:20 AM 2. Establish Quorum Motion/Vote - 8:20 AM Christian County Commission 0 Discussion - 08-29-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and Ms. Young mentioned that the agenda for today, August 29, 2017 was amended because it had printed with the day of the week as Wednesday instead of Tuesday. Presiding Commissioner Weter entertained a motion to approve the amended agenda for today, August 29, 2017. RESULT: L APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner . SECONDER: Ray Weter, Presiding Commissioner AYES: CRay Weter, Hosea Bilyeu ... I ABSENT: .: Ralph Phillips Motion/Vote - 8:25 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-29-17-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 28, 2017 as published. RESULT: APPROVED IUNANIMOUS] MOVER: , Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu 0 ABSENT: Ralph Phillips 47 Motion/Vote - 8:29 AM (-3 July Term Tuesday, August 29, 2017 8520 AM Approve Minutes Presiding Commissioner Weter entertained a motion to approve the closed session minutes per RsMO 610.021.17 from August 29, 2017. RESULT: ADOPTED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: RayWeter, Presiding Commissioner AYES; Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips -. III. Agenda Motion/Vote - 8:30 AM Christian County Commission Discussion - 08-29-17-3 08-29-17-3 : Lynette Weatherford HR Advantage: Employee Handbook Work session NO PUBLIC COMMENTS ALLOWED Attendees: Lynette Weatherford - HR Advantage, Paula Brumfield, Captain Koch, Leo Snelling The Commission met with presenter Lynette Weatherford for an employee handbook 63 work session. Discussion was held. Ms. Weatherford presented the revised Christian County Employee Compensation Authorization Change of Wage or Salary Form for approval by the Commission. Presiding Commissioner Weter entertained a motion to approve the amendments to the form. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips IV. Adjournment The meeting was closed at 10:10 AM Adjourn Attendees: Lynette Weatherford - HR Advantage, Paula Brumfield Presiding Commissioner Weter adjourned the meeting. 0 * Wia 21Page - (7) July Term Tuesday, August 29, 2017 8:20 AM Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu 6346 Ralph Phillips Eastern Commissioner, Ralph Phillips 0 31Page 2,6 Christian Counly Commission 100 West ehurch St Room 100 D Ozark MO 65721 July Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, August 31, 2017 8:50 AM The Christian County Historic Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdnded Naihe -- 3 1,- . .1. . 4 . Title - --"- 7--"- 3 'Status.. 7 .Whiv.td j.d Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 08-31-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, August 31, 2017 as published. RESULT: APPROVED IUNANIMQUS] 4 MOVER: 1- Ralph Phillips, Eastern Commissioner SECONDER: HEse a Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 08-31-17-2 Approve Minutes & Financials Attendees: Andrea Swope - CC Links There are no financials to approve. Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 29, 2017. RESULT: APPROVED [UNANIMOUSI MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: L Ray Weter, Ralph Phillips, Hosea Bilyeu II. Agenda 0 Motion/Vote - 9:00 AM Christian County Commission Discussion - 08-31-17-3 08-31-17-3 : SB40 Board Reappointment-Greg Williams Attendees: Andrea Swope - CC Links 4 0 July Term Thursday, August 31, 2017 8:50 AM The Commission met with presenter Andrea Swope of CC Links for SB40 board reappointments. Presiding Commissioner Weter entertained a motion to reappoint Greg Williams to the SB40 board, term expiring September 1, 2020. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern dommissioner t SECONDER: Hosea Bilyeu, Western Commissioner j 2 1 AYES: . Ray Weter, Ralph Phillips, Hosea Bilyed 4 - 3 Motion/Vote - 9:01 AM Christian County Commission Discussion - 08-31-17-3 : SB40 Board Reappointment-Amanda Adams Attendees: Andrea Swope - CC Links The Commission met with presenter Andrea Swope of CC Links for SB40 board reappointments. Presiding Commissioner Weter entertained a motion to reappoint Amanda Adams to the SB40 board, term expiring September 1, 2020. RESULT: APPROVED [UNANIMOUS] MOVER: - Hosea Bilyeu, Western Commissioner 4-r SECONDER: Ralph Phillips, Eastern Commissioner - : 1 1 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 9:30 AM Christian County Sheriff Brad Cole Discussion - 08-31-17-4 Security Camera Bid Decision Attendees: Adam Ruggeberg - Tyco, Sheriff Brad Cole, Captain Richard Ramage, Captain Koch The Commission met with presenter Sheriff Brad Cole for a bid decision for security cameras. Sheriff Cole spoke about the two bids previously received and reviewed, and said he suggests the Commission reject both bids and resubmit another request for bids. His suggestion to do so is because he believes the cost presented by both vendors is exponentially higher than expected, and would like to be fiscally responsible. Western Commissioner Bilyeu moved to follow the Sheriff's recommendation of rejecting the current bids and re-bidding accordingly. The motion carried by acclamation. RESULT: ; APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Clerk Kay Brown Discussion - 08-31-17-5 Bid Opening Canvass Voter Cards Attendees: Clerk Kay Brown 0 The Commission met with presenter Kay Brown, Christian County Clerk, for a bid opening for canvass voter cards. Two bids were received. The first bid opened was 21Page U CD july Term Thursday, August 31, 2017 8:50 AM from Edward J. Rice Company for an estimated total of $18,171.79. The second bid opened was from Elkins-Swyers Company for an estimated total of $28,003.70. Ms. Brown will return to the Commission with a recommendation on September 11, 2017 at 9:30 a.m. Presiding Commissioner Weter entertained a motion for Clerk Kay Brown to reschedule a hearing and decision on the bids. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner C SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:30 AM Christian County Treasurer Karen Matthews Discussion - 08-31-17-6 Bank Signature Card Signing Attendees: Treasurer Karen Matthews, Tresea Campbell, Clerk Kay Brown, Norma Ryan The Commission met with presenter Karen Matthews, Christian County Treasurer, for a bank signature card signing, to remove former Commission secretary from the signature cards. All required parties signed the documents. Motion/Vote - 11:30 AM Christian County Commission - Discussion - 08-31-17-7 Closed Session RsMO 610,021,2 Attendees: Mike Sutton - DeWitt & Associates, Brad Erwin - Paragon Architecture Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.2 in regards to real estate, by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioher SECONDER: Ralph Phillips, Eastern Commission@r AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Adjournment The meeting was closed at 12:13 PM 12:13 PM Adjourn Attendees: Mike Sutton and Bruce Colony with DeWitt & Associates, Brad Erwin with Paragon Architecture The closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter adjourned - the meeting. 0 31Page LA (0-) july rerm Thursday, August 31, 2017 8:50 AM Qa# li)£66 1 Ray Waer Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 41Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Iuly Term http:UChristianCountyMO.tqm2.com - Minutes - Thursday, September 7, 2017 8:35 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:35 AM by Presiding Commissioner Ray Weter 'Atte,Yd'e'e.Nam&71 11.1.-,3.- . ... 3. t|W-'i -,,i 24 , Frstati,&·-1,4 Arrivdfil #--' Ray Weter Presiding Commissioner Present 8:35 AM Ralph Phillips Eastern Commissioner Absent Hosea Bilyeu Western Commissioner Present 8:35 AM Kay Brown County Clerk Present 8:35 AM II. Establish Quorum Motion/Vote - 8:35 AM Christian County Commission Discussion - 09-7-17-1 Approve Agenda Attendees: Commission Secretary Terri LoPresti, Michelle Garand with Community Partnership of the Ozarks. 63 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 7, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: . Hosea Bilyeu, Western Commissioner ... a SECONDER: .... Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu 1..1 ABSENT: ' Ralph Phjllips Motion/Vote - 8:40 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-7-17-2 Approve Minutes & Financials Attendees: Commission Secretary Terri LoPresti, Michelle Garand with Community Partnership of the Ozarks. There are no financials or minutes to approve. III. Agenda Motion/Vote - 8:45 AM Christian County Commission Discussion - 09-7-17-3 Continuum of Care Board Appointment Jana Emory Attendees: Commission Secretary Terri LoPresti Leo Snelling, Michelle Garand with Community Partnership of the Ozarks. -4 J 4. July Term Thursday, September 7. 2017 8:35 AM The Commission met with Michelle Garand in regards to Jana Emory's continuum of appointment on the Care Board. Discussion was held. Presiding Commissioner Weter entertained a motion to approve Jana Emory's continuum of appointment on the Care Board. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissidner SECONDER: Ray Weter, Presiding Commissioner AYES: , Ray Weter ABSENT: Ralph. Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Christian County Assessor Danny Gray Discussion - 09-7-17-4 Bid Opening Assessment List Printing & Mailing Attendees: Commission Secretary Terri LoPresti, Leo Snelling, Assessor Danny Gray. The Commission met with presenter Danny Gray, Christian County Assessor, for a bid opening for assessment list printing and mailing. One bid was received, which was from Edward J. Rice Company, Inc. Discussion was held. Presiding Commissioner Weter entertained a motion to accept the bid from Edward J. Rice Company, Inc for printing and mailing services at the cost of $30,266.56. 63 RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner u SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Ralph Phillips . I: j IV. Adjournment The meeting was closed at 9:07 AM 9:07 AM Adjourn Attendees: Attendees: Commission Secretary Terri LoPresti, Leo Snelling and Assessor Danny Gray. Presiding Commissioner Weter adjourned the meeting. 66.1 4)£L 63 Presiding Commissioner, Ray Weter 21Page -I-*. 0 July Term Thursday, September 7, 2017 8:35 AM .... Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 3 31Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, September 11, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 1#Menil® Nade -t- CtI . It,i-' -3 /-- tritid -<-17-- 7.1'*- Sidt'Ui, 1 '·13**tivead 1 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-11-17-1 Approve Agenda Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling m Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 11, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Easterti Commissioner ·!!·'t SECONDER: Hosea Bilyeu, Western Commissioner _.4 AYES: Ray Weter, Ralph Phillips, HoNea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-lit.-17-2 Approve Minutes & Financials Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling Presiding Commissioner Weter entertained a motion to approve the regular session minutes from August 31, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: " Ray Weter, Presiding Commissioner AYES: Ray Weter, Rallih phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes 0 Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling July Term Monday, September 11, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the closed session minutes from August 31, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyell, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Approve Minutes Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling . Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 7, 2017. RESULT: ADOPTED I2 TOO] 41 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu , i ... ABSTAIN: Ralph Phillips , m Motion/Vote - 8:58 AM Christian County Clerk Kay Brown Minutes & Financials Approval - Approve Financials Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling Presiding Commissioner Weter entertained a motion to approve Certified Court Order 09-11-2017-01 for the 2017 September #332 Sales Tax, which represents the July 2017 term. RESULT: APPROVED IUNANIMOUS] MOVER: :Ralph Phillips, Eastern Commissioner SECONDER: ' Hosea Bilyeu, Western Commissioner AYES: Ray Weter Ralph Phillips, Hosea Bilyeu, II. Agenda Motion/Vote - 9:00 AM Miranda Beadles Discussion - 09-11-17-3 MODOT Bid for Pick Up Truck Attendees: Miranda Beadles - Highway Administrator, Teri LoPresti, Leo Snelling The Commission met with presenter Miranda Beadles in regards to a MoDOT bid for a pick-up truck for Common 1. Discussion was held. Presiding Commissioner Weter entertained a motion to approve the purchase of a one-ton, four-wheel drive pick-up truck in the amount of $31,202.00. 21Page (03) July Term Monday, September 11, 2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Philli155, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Clerk Kay Brown Discussion - 09-11-17-4 Bid Decision Voter Canvass Attendees: Clerk Kay Brown, Keith Robinette - Interim Auditor, Leo Snelling - Purchasing Director The Commission met with presenter Kay Brown, Christian County Clerk, for a bid decision for the voter canvass project. Discussion was held, and Clerk Kay Brown recommended the Commission award the bid to Edward J. Rice. Presiding Commissioner Weter entertained a motion to authorize the County Clerk to enter into a contract with Edward J. Rice for the voter canvass project. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu r Motion/Vote - 10:00 AM Christian County Interim Auditor Keith Robinette Discussion - 09-11-17-5 Monthly Update Attendees: Interim Auditor Keith Robinette, Leo Snelling, Alicia Monsanto, Miranda Beadles, Ashley Hannah, Teri LoPresti The Commission met with presenter Keith Robinette, Interim Auditor, for his monthly update. Mr. Robinette presented his monthly update. Discussion was held. Presiding Commissioner Weter entertained a motion to enter into the record that the Interim Auditor has presented his monthly update to the Commission as required by statute. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:45 AM Christian County Purchasing Director Leo Snelling Discussion - 09-11-17-6 Monthly Update Attendees: Interim Auditor Keith Robinette, Leo Snelling, Ashley Hannah, Teri LoPresti The Commissioners met with presenter Leo Snelling, Purchasing Director, for his monthly report. Mr. Snelling presented his report. Discussion was held. Eastern Commissioner Phillips entertained a motion to accept the report of Mr. Snelling, Purchasing Director, into the record. 0 31Page 63 July Term Monday, September 11,2017 . 860 AM RESULT: APPROVED [UNANIMOUS] 1 MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: 'Ralph Phillips, Hosea Bjlyeu ABSENT: Ray Weter III. Adjournment The meeting was closed at 11:06 AM 11:06 AM Adjourn Attendees: Interim Auditor Keith Robinette, Leo Snelling, Teri LoPresti Eastern Commissioner Phillips adjourned the meeting. 0 3.q IDIL Presiding Commissioner, Ray Weter 1.90 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips C->i Eastern Commissioner, Ralph Phillips 0 41Page te. A 0, 3 Christian County Commission 100 West Church St, Room 100 Ozark,MO 65721 0 4 Iuly Term http://ChristianCountyMO.iqm2.com ) OFC. - Minutes - Thursday, September 14, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attande* Naine 7 1 i -" - 2 t I._.. -2,·•- "* . ';- --fi f.: -fiI,T.'Title Tri '1:- JJ <* -t'stdtdil-i' 'rI"*Wiedd *1 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-14-17-1 Approve Agenda Attendees: Dan Gardner and Michael Eddings with Artisan Construction, Mark 0 Porter with Architectural Building Products Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 14, 2017. RESULT: h APPROVEp [UNANIMOUS] : MOVER: Ralph Phillips, Eastern Commissioner ··N SECONDER: Hosea Bilyeu, Western Commissibner AYES: Ray Wetar, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-14-17-2 Approve Minutes & Fjnancials Attendees: Dan Gardner and Michael Eddings with Artisan Construction, Mark Porter with Architectural Building Products Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 11, 2017. The motion carried by acclamation. There are no financials to approve. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eaitern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 (003 July Term Thursday, September 14, 2017 8:50 AM II. Agenda Motion/Vote - 9:00 AM Paragon Architecture and DeWitt & Associates Discussion - 09-14-17-3 Bid Opening-Bid Package #2 Justice Center Annex Attendees: Dan Gardner and Michael Eddings with Artisan Construction, Mark Porter with Architectural Building Products, Guy Campbell and Michael Kempt with Davis Electric, Mike Rubie with Poindexter Mechanical, Paul Telford with BEI, Tim Hanna with Pcl, Matt Zustera with Jayhawk Fire Sprinkler, Max Berry with Wildcat Glass, Jarrett Sims, Bruce Colony, and Michael Sutton with DeWitt & Associates, Captain Koch, Grant Thompson with A-1 Electric, Dan Fields with Fields Mechanical Systems, Josh Warren with Paragon Architecture, Mike Klema with Thyssen Krupp Elevators The Commission met with presenters from Paragon Architecture and DeWitt & Associates for bid package #2 opening in regards to the Justice Annex. The bids opened were for masonry, drywall and metal studs, cabinets and countertops, waterproofing and caulking, metal wall panels and roofing, doors, frames, hardware supply, installation, detention equipment, sectional doors, aluminum storefront and glazing, flooring covering, epoxy flooring, wall covering and painting, interior signage supply, dimensional letter signage, bath and toilet partition supply, folding panel partitions, wall and door protection supply, fire extinguishers and cabinet supply, flagpole supply, specialty installation, window shades, furniture, elevators, wheel chair lift, fire suppression, plumbing, HVAC, electrical, communications cabling, decorative metal fences and gates, and termite control. The bids will be evaluated by the presenters and then a date will be set for selections. Motion/Vote - 10:30 AM Trevor Croley of Croley Insurance Discussion - 09-14-17-4 Insurance Review-Blue Cross Blue Shield Presentation Attendees: Ryan Odneal, Trevor Croley, Michelle Brown, Paula Brumfield, Leo Snelling The Commission met with Trevor Croley and Michelle Brown with Croley Insurance and Ryan Odneal with Anthem BlueCross BlueShield for an insurance presentation. Motion/Vote - 11:30 AM MU Extension-Jim Spencer Discussion - 09-14-17-5 Monthly Update Attendees: Jim Spencer - MU Extension Late Arrival: Amelia Wigton - Christian County Headliner The Commission met with presenter Jim Spencer for his monthly report. Motion/Vote - 11:52 AM Christian County Commission Discussion - 09-14-17-6 Bond Underwriter Discussion & Possible Decision Attendees: Amelia Wigton - Christian County Headliner, Leo Snelling 0 The Commission met for a bond underwriter discussion and possible decision in regards to the Judicial Annex. A document was presented that was sent previously from 21Page n July Term Thursday, September 14, 2017 8:50 AM Michelle Bock of PiperJaffray, which summarized the underwriting proposals for the special obligation bonds in regards to the Judicial Annex. Discussion was held as the document was reviewed. Presiding Commissioner Weter entertained a motion to follow the recommendation of Ms. Bock to utilize Hilltop Securities with the option of including Stifel Nicolaus so that local investors can participate. The motion carried by acclamation. RESULT:. e - APPROVED [UNANIMOUS] MOVER: 2'» Hosea Bilyeu,,Western ConYmissioner SECONDER: Ralph PhillipilEastern Commiisioner AYES: Ray \Meter, Ralph Phillips, H6sea Bilyeu D III. Adjournment The meeting was closed at 11:56 AM 11:56 AM Adjourn Attendees: Amelia Wigton - Christian County Headliner, Leo Snelling Presiding Commissioner Weter adjourned the meeting. 0 f*q lDith Presiding Commissioner, Ray Weter 13:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ratph Phillips Eastern Commissioner, Ralph Phillips 0 31Page i Christian County Commission 100 West Church St Room 100 Ozark,MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com Minutes - Monday, September 18, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Aftbridde.Nhitia"41 t 4 .7 LI.-: Title -1-1 .r'"3-'+1 24156¥UET{ 7Afttifed'/2 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner . Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-18-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 18, 2017. RESULT: " APPROVED [UNANIMOUS] -MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bily6u, Wester.n Commissioner 1 AYES: 2 ° Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-18-17-2 Approve Minutes & Financials Attendees: Lynette Weatherford - HR Advantage Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 14, 2017. RESULT: APPROVED IUNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner ; SECONDER: Hosea Bilyeu, Western Commissioner * 0 AYES: , Ray Weter, Ralph Phillips, Hosea Bilyeu , Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - Financials Attendees: Lynette Weatherford - HR Advantage Deputy Clerk Krista Cronin presented the Commission with a bond for Miranda Beadles, Highway Engineer, on behalf of the County Clerk Kay Brown, and at the request of the County Commission. Presiding Commissioner Weter entertained t (D july Term Monday, September 18, 2017 8:50 AM a motion to approve paying for a bond in the amount of $50,000.00 for the Highway Administrator per RsMO 61.041. RESULT: APPROVED [UNANIMOUS] Hosea Bilyeu, Western Commissioner ·- MOVER: t. SECONDER: Ralph Phillips, Eastern Commissioner ' 1 AYES: Ray Weter Ralph PIillips, Hosea Bilyeu N r 2 II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 09-18-17-3 Employee Handbook Worksession with HR Advantage Lynette Weatherford-No Public Comments Allowed Attendees: Lynette Weatherford - HR Advantage, Paula Brumfield - Payroll/Benefits Clerk The Commission met with presenter Lynette Weatherford for an employee handbook work session. Discussion was held. No action was taken. n Motion/Vote - 11:30 AM Christian County Commission Discussion -09-18-17-4 Closed Session RsMO 610.021.2-Real Estate Presiding Commissioner Weter entertained a motion to enter into closed session per RsMO 610.021.2 regarding real estate by means of roll call vote. RESULT: APPROVED [UNANIMOUS] MOVER: Hodea Bilyeu, Western Cdmmissioner 4 SECONDER: Ralph Phillips, Easterh Commissioner.1. F AYES: Ray Weter, Ralph Phillips, Hoie*Bilyeu, t III. Adjournment The meeting was closed at 11:42 AM 11:42 AM Adjourn Closed session was terminated by means of roll call vote, and the Christian County Commission is now back in regular session. Presiding Commissioner Weter adjourned the meeting. 0 (201 lt>i:L. 21Page n July Term Monday, September 18, 2017 8:50 AM Presiding Commissioner, Ray Weter 18:0 Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 31Page i 01· MIS. Christian County Commission 100 West Church St Room 100 0 Ozark MO 65721 July Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, September 21, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *it¥*88*Nah·i*;- 7€ 7 2, Ir n. i. ; btl@ 1 3 . tra, ·4_4"stati¥"' '771*PHO.&8.79 Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:50 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-21-17-1 Approve Agenda Attendees: Adam Ruggeberg - Tyco Integrated Security 0 Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 21, 2017. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner. SECONDER: s. Hosea-Bilyeu, Western.Commissioner AYES: . Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk-Kay Brown Minutes & Financials Approval - 09-21-17-2 Approve Minutes & Financials Attendees: Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 18, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips,. Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:56 AM Approve Minutes D Attendees: Adam Ruggeberg - Tyco Integrated Security 0) July Term Thursday, September 21, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve the closed session minutes from September 18, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ralph Phillips, Easiern Commissioner 1 , SECONDER: Hosea Bilyeu, Western Commissioner . AYES: Ray Weter, Ralph.Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM Krista Cronin, County Clerk Minutes & Financials Approval - 09-21-17-6 Financials Attendees: Adam Ruggeberg - Tyco Integrated Security Presiding Commissioner Weter presented a letter in reference to the five-year commitment Christian County has with the Christian County Business Development Corporation. Discussion was held. Presiding Commissioner Weter entertained a motion to approve the release of Christian County's escrow money of $25,000.00 from Yates, Mauck, Bohrer, Eliff & Fels, P.C. to the CCBDC treasurer. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 1 1 AYES: iRay Weter, Ralph Phillips, Hosea Bilyeu IL Agenda Motion/Vote - 9:00 AM Christian County Sheriff-Brad Cole Discussion - 09-21-17-3 Bid Opening-Security Cameras Attendees: Adam Ruggeberg - Tyco Integrated Security, Jennifer Mann, Shane Duryea, Collector Ted Nichols The Commission met with presenters from the Sheriff's office in regards to a bid opening for security cameras. Four bids were received. The first bid opened was from Two Integrated Security in the amount of $147,992.73. The second bid opened was from NetWatch in the amount of $77,493.31. The third bid opened was from Turn-Key Mobile in the amount of $226,377.33. The fourth bid opened was from Hackett Security in the amount of $182,916.15 with an optional additional amount of $6,405.36. The bids will be reviewed and compared, and a representative from the Sheriff's office will return with a recommendation on Monday, October 2, 2017. Motion/Vote - 9:30 AM Christian County Clerk- Kay Brown Discussion - 09-21-17-4 Tax Levy Certification n Attendees: Clerk Kay Brown Late Arrival: Amelia Wigton - Christian County Headliner 21Page 0 July Term Thursday, September 21, 2017 8:50 AM The Commission met with presenter Kay Brown, Christian County Clerk, for the 2017 tax levy certification. Ms. Brown presented the certification document. Discussion was held. Presiding Commissioner Weter entertained a motion for the record to reflect that Clerk Kay Brown submitted for the County Commission's certification the tax levies for 2017. The motion carried by acclamation. RESULT: APPROVED [UNANIMOUS] 4 MOVER: ' Hosea Bilyeu,-Western Commissioner· - 1 V SECONDER: " t Ralph Phillips, Eastern Commissioner i AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:45 AM Christian County Commission Discussion - 09-21-17-5 Adoption of "Manufacturing Day" Prodamation Request Attendees: Amelia Wigton - Christian County Headliner The Commission met in regards to a request for the adoption of a "Manufacturing Day" proclamation. Discussion was held. Presiding Commissioner Weter entertained a motion to approve Christian County proclaiming October 6, 2017 as "Manufacturing Day" in Christian County, Missouri. RESULT: APPROVED [UNANIMOUS] D MOVER: Ralph thillipsj Eastern Conimissioner 1 - SECONDER: Hosea Bilyeu, Western Commissioner- AYES: , , Ra¥Weter, Ralph Phillips, Hosea Bilyeu . i III. Adiournment The meeting was closed at 9:49 AM 9:49 AM Adjourn Attendees: Amelia Wigton - Christian County Headliner Presiding Commissioner Weter adjourned the meeting. Re,t 'D:i::L, Presiding Commissioner, Ray Weter Hosea Bilyeu 31Page 0 July Term Thursday, September 21, 2017 8:50 AM Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 3 41Page t 0 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, September 25, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 PM by Presiding Commissioner Ray Weter ·" - W -«" : .F-TS.ted£-r 'FIF-*itiOdid : Attiande-e;NWrrid 5, ' : . 1: Titlef f Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Absent Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum. Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-25-17-1 Approve Agenda Presiding Commissioner Weter entertained a motion to approve the Christian County regular session agenda for today, September 25, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissibner SECONDER: Ray Weter, Presiding Commissioher AYES: r k Ray Wefer, Ralph Philiips ABSENT: . Hosea Bilye u Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-25-17-2 Approve Minutes & Financials Attendees: Bruce Colony, Jarrett Sims, and Mike Sutton with DeWitt & Associates Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 21, 2017. RESULT: APPROVED-[UNANIMOUS] =MOVER: Ralph Phillips, Eastern Commissioner - SECONDER: : Ray Weter, Presiding Commissioner AYES: . Ray Weter, Ralph Phillips ABSENT: Hosea:Bilyeu - Motion/Vote - 8:56 AM Krista Cronin, County Clerk Minutes & Financials Approval - Approve Financials Attendees: Bruce Colony, Jarrett Sims, and Mike Sutton with DeWitt & Associates 1 ('3 July Term Monday, September 25, 2017 8:50 AM Presiding Commissioner Weter entertained a motion to approve Certified Court Order 09-25-2017-01 for the September 2017 Cart fund. RESULT: APPROVED [UNANIMOUS] MOVER: ·- Ralph Phillips,.Ebstern Commiss!6ner * 7 T SECONDER: Ray-Wet@r, Presiding Commissiorier AYES: Ray Weter, Ralph Phillips . 52 ABSENT: ' Hosea Bilyeu II. Agenda Motion/Vote - 9:00 AM DeWitt & Associates and Paragon Architecture Discussion - 09-25-17-3 Bid Package #2 Updates & Discussion Attendees: Bruce Colony, Jarrett Sims, and Mike Sutton with DeWitt & Associates Late Arrival: Keith Robinette - Interim Auditor The Commission met with presenters from DeWitt & Associates for an update on Bid Package #2. A bid tab was presented, and discussion was held. Presiding Commissioner Weter entertained a motion that the record reflect DeWitt & Associates submitted Bid ('03 Package #2 updates and discussion was held. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: - Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu Motion/Vote - 10:00 AM Trevor Croley with Croley Insurance & Cox Health System My Unh Smith and Bart Stead Discussion - 09-25-17-4 Insurance Review-Cox Health Plans Attendees: Trevor Croley, Michelle Brown, My-Linh Smith, Bart Stead, Keith Robinette, Paula Brumfield, Leo Snelling The Commission met with presenters from Croley Insurance and Cox Health for an insurance review. A renewal packet was presented, and discussion was held. No actions were taken. Motion/Vote - 11:00 AM Christian County Highway Admintrator Miranda Beadles Discussion - 09-25-17-5 09-25-17-5 : Third Quarter Sales Tax Distribution Attendees: Miranda Beadles - Highway Administrator, Ashley Hannah, Assessor Danny Gray, Keith Robinette The Commission met with presenter Miranda Beadles for the third quarter sales tax distribution. Ms. Beadles presented a distribution chart. Discussion was held. Presiding 21Page n July Term Monday, September 25, 2017 8:50 AM Commissioner Weter entertained a motion to approve the proposed third quarter sales tax distribution. RESULT: APPROVED [UNANIMOUS] p .6, MOVER: c Ralph Phillips, Eastern dommissioner SECONDER: Ray Weter, Presidihg Commissioner -1 AYES: Ray Weter, Ralph Phillips +. -- ABSENT: - 1 - Hosea Bilyeu Motion/Vote - 11:15 AM Christian County Assessor Danny Gray Discussion - 09-25-17-6 09-25-17-6 : Ulrich Software Inc. Renewal Attendees: Assessor Danny Gray, Keith Robinette The Commission met with presenter Danny Gray, Assessor, for renewal of canvassing services through Ulrich Softwafe. Discussion was held. Presiding Commissioner Weter entertained a motion to approve the agreement between Christian County and Ulrich Software for canvassing services. RESOLT: ' APPROVED [UNANIMOUS] MOVER: Ralph Phiilips, Eastern Commissioner SECONDER: Ray Weter,. Presiding Commissioner = AYES: Ray Weter, Ralph phillips ·- .L ¥J.r f ABSENT: ' Hosea Bily-eu Motion/Vote - 11:30 AM Christian County Highway Administrator Miranda Beadles Discussion - 09-25-17-7 Parched Corn Bridge Change Order #1 Attendees: Miranda Beadles - Highway Administrator, Ashley Hannah, Keith Robinette - Interim Auditor, Leo Snelling - Purchasing Director The Commission met with presenter Miranda Beadles in regards to Change Order #1 for the Parched Corn Bridge project. Discussion was held. Eastern Commissioner Phillips moved to approve the change order in the amount of $1,080.00 for structural steel piles. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner k SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips ABSENT: Hosea Bilyeu III. Adjournment The meeting was closed at 11:33 AM 11:33 AM Adjourn 31Page f O July Term Monday, September 25, 2017 8:50 AM Attendees: Miranda Beadles - Highway Administrator, Ashley Hannah, Keith Robinette - Interim Auditor, Leo Snelling - Purchasing Director Presiding Commissioner Weter adjourned the meeting. 11, LOHL. Presiding Commissioner, Ray Weter 0-1-0- Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian Counly Commission 100 West ehurch St Room 100 Ozark MO 65721 Iuly Term http://ChristianCount,MO.iqm2.com - Minutes - Thursday, September 28, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *Atte hdde.Nam' L ' 0.: pj L ·t '35*i- ¥1;it16 . ' ? ';4F' -74£dtial-- - Arrived -4 lit- - «43./2.. Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Absent Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant . Present 8:50 AM 2. Establish Ouorum Motion/Vote - 8:50 AM Christian County Commission Discussion - 09-28-17-1 Approve Minutes Attendees: Keith Robinette Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve the agenda for today, September 28, 2017. RESULT: APPROVED [UNANIMOUS] P i MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph Phillips 2 , ABSENT: Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 09-28-17-2 Approve Minutes & Financials Attendees: Keith Robinette Presiding Commissioner Weter entertained a motion to approve the regular session minutes from September 25, 2017. There are no financials to discuss. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Comfnissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Ralph phillips ABSENT: Hosea Bilyeu 0 0 July Term Thursday, September 28, 2017 8:50 AM II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 09-28-17-3 SB40 Board Appointment-Terri Crouse Attendees: Keith Robinette The Commission met in regards to the appointment of Terri Crouse to the SB40 board, due to the resignation of Chris Moore. Discussion was held. Presiding Commissioner Weter entertained a motion to approve under the recommendation of the Christian County Links Executive Director and the Board President, Terri Crouse as a replacement for Chris Moore. RESULT: - .: APPROVED [UNANIMOUS] 11 4 - MOVER: Ralph Phillips, Eastern Commissioner „, , SECONDER: Ray Weter, Presiding Commissioner AYES: ; Ray Water, Ralph Phillips ABSENT: r _ Hosea Bilydu ._ 1 9:10 AM Recess Attendees: Keith Robinette (03 The Commission stood in recess until 10:00 a.m. 10:00 AM Resume Regular Session Attendees: Keith Robinette, Via Phone: Michelle Bock with Piper Jaffray, Mark Graham and Jason Terry with Gillmore Bell, Reagan Holiday and Chris Collier with Hilltop, and Martin Ghafoori with Steeple Martin The Christian County Commission is no longer in recess and is now taking up the 10:00 a.m. item. Motion/Vote - 10:00 AM Christian County Commission Discussion - 09-28-17-4 Standard & Poors and Piper Jaffray-Due Diligence Bond Call Attendees: Keith Robinette, Via Phone: Michelle Bock with Piper Jaffray, Mark Graham and Jason Terry with Gillmore Bell, Reagan Holiday and Chris Collier with Hilltop, and Martin Ghafoori with Steeple Martin The Commissioners met with presenter Michelle Bock of Piper Jaffray in regards to a bond due diligence conversation. The Commission conferred with the presenters and provided answers to their inquiries. No action was taken. 0 21Page (03) July Term Thursday, September 28, 2017 8:50 AM III. Adjournment The meeting was closed at 10:56 AM 10:56 AM Adjourn Attendees: Keith Robinette Presiding Commissioner Weter adjourned the meeting. 20,1 ID£LD Presiding Commissioner, Ray Weter -fl Hosea Bilyeu Western Commissioner, Hosea Bilyeu r Ralph Phillips Eastern Commissioner, Ralph Phillips n 31Page 0 Christian County Commission 100West Church St, Room 100 Ozark MO 65721 6 0,¥'2!:!eff92#ill October Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, October 2, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter II. Call to Order *ttkndled; NI@·ri¥,D-:r.YI 2-r--'77.--'-¥ii|diI-- .--Fry.1,7*titii*ND -'s:hA. 0 Presiding Commissioner, Ray Weter 41Page 0 October Term Thursday, October 26, 2017 8:50 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 0 51Page Christian County Commission 100 West Church St,Room 100 3 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com -2«of c.034 - Minutes - Monday, October 30, 2017 8:20 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:20 AM by Presiding Commissi6ner Ray Weter A. Calto Order Attendee Name Title status - Artived Ray Weter Presiding Commissioner Present 8:20 AM Ralph Phillips Eastern Commissioner Present 8:20 AM Hosea Bilyeu Western Commissioner Present 8:20 AM Krista Cronin Deputy Clerk Present 8:20 AM Malinda Young Assistant Present 8:20 AM II. Establish Quorum Motion/Vote - 8:20 AM Christian County Commission Discussion - 10-30-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and noted that Christian County Commission's regular session agenda for today needs amended to reflect that the 10:00 a.m. item should be deleted from the agenda. Presiding Commissioner Weter entertained a motion to amend the agenda to delete the 10:00 a.m. item. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissionet. SECONDER: Hosea Bilyeu, Western Commissioner - AYES: Ray Weter, Ralph'Phillips, Hosea Bilyeu Motion/Vote - 8:21 AM Approve Amended Agenda Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session agenda for today as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 Motion/Vote - 8:25 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 10-30-17-2 Approve Minutes & Financials D October Term Monday, October 30,2017 8:20 AM Attendees: Richard Teague - Building and Maintenance Supervisor, Assessor Danny Gray Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from October 26, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu III. Agenda Motion/Vote - 8:30 AM Building & Maintenance Supervisor Richard Teague Discussion - 10-30-17-3 Elevator in Historic Courthouse Discussion Attendees: Richard Teague - Building and Maintenance Director, Assessor Danny Gray, Brian A. Jones with Thyssenkrupp, Auditor Amy Dent, Judge Jennifer Growcock, Connie Langdon Late Arrival: Leo Snelling 0 The Commission met with presenters Richard Teague and Brian Jones for a discussion in regards to the elevator in the historical courthouse. Discussion was held in regards to the need for a complete retrofit of the elevator, which may present scheduling issues as the elevator may need to be out of commission for three to four weeks. Discussion was held, and Western Commissioner Bilyeu moved to begin the process that will be required for the modernization of our existing elevator with a target beginning date for the work to begin March 12, 2018. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:00 AM Christian County Commission Discussion - 10-30-17-4 Employee Handbook Worksession with HR Advantage Attendees: Lynette Weatherford and Camille Knowles with HR Advantage Late Arrival: Paula Brumfield The Commission met with presenters from HR Advantage for an employee manual work session. Motion/Vote - 10:00 AM Ozark Chamber of Commerce Andrea Sitzes 0 Discussion - 10-30-17-5 Christmas Parade Discussion This item has been struck from the agenda. 21Page 1 0 October Term Monday, October 30,2017 820 AM Motion/Vote - 10:30 AM Christian County Sheriff Brad Cole Discussion - 10-30-17-6 IGA with Ozark PD Attendees: Sheriff Brad Cole, Executive Assistant Alicia Monsanto, Leo Snelling The Commission met with presenters Sheriff Cole and Alicia Monsanto in regards to an IGA with the Ozark Police Department. Discussion was held, and Eastern Commissioner Phillips moved to approve the Intergovernmental Agreement between the Christian County Sheriff's Department and the Ozark Police Department. RESULT: APPROVED [UNANIMOUS] MOVER: , Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner 1" AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu $: /,1 Motion/Vote - 10:45 AM Christian County Sheriff Brad Cole Discussion - 10-30-17-7 Quarterly Update Attendees: Sheriff Brad Cole, Alicia Monsanto, Leo Snelling Late Arrival: Captain Koch The Commission met with presenters Sheriff Cole and Alicia Monsanto for their verbal 0 quarterly report. Discussion was held in regards to the jail, including a discussion in regards to flooding of some cells when it rains. Sheriff Cole said this is an urgent problem that needs to be addressed as soon as possible. Discussion was then held in regards to the patrol division, the Citizens Academy, evidence room compliance, and emergency communication improvements. IV. Adjournment The meeting was closed at 11:23 AM Adjourn Attendees: Sheriff Brad Cole, Alicia Monsanto, Leo Snelling, Captain Koch Presiding Commissioner Weter adjourned the meeting. Presiding Commissioner, Ray Weter 0 31Page 1 0 October Term Monday, October 30, 2017 8:20 AM Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 0 41Page Christian County Commission 100 West Church St, Room 100 0 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, November 2, 2017 8:50 AM The Christian County Historic Courthouse I. Call to Order Attendee Name Title Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:54 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM IL Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter III. Establish Quorum Motion/Vote - 8:56 AM Christian County Commission Discussion - 11-2-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County Commission's regular session agenda fortoday, November 2, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner SECONDER: Hosea Bilyeu, Western Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:57 AM - Christian County Clerk Kay Biown Minutes & Financials Approval - 11-2-17-2 Approve Minutes & Financials Presiding Commissioner Weter entertained a motion to approve Christian County's regular session minutes from October 30, 2017. Under financials it was noted that the bonds for the Judicial Annex are going to market today. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu 0 October Term Thursday, November 2, 2017 8:50 AM IV. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 11-2-17-3 Prescription Drug Monitoring Program Document Distribution & Discussion Attendees: Amelia Wigton with the Christian County Headliner The Commission met for a discussion in regards to the statewide Prescription Drug - Monitoring Program. Discussion was held, and Western Commissioner Bilyeu moved that the Commission continue this process with the intention of developing a Prescription Drug Monitoring Program in consultation with our County attorney and other entities as needed. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 7 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 9:30 AM Christian County Commission Discussion - 11-2-17-4 Proximity Card & Door Discussion for Commission Office Attendees: Captain Koch The Commission met for a discussion in regards to proximity cards for the historical courthouse and a door for the Commission office. Discussion was held, a quote was presented from Tyco SimplexGrinnell for proximity card access to the historical courthouse, and Western Commissioner Bilyeu moved to accept the quote from Tyco SimplexGrinnell while recognizing that a door into the Commission area from the south side will be installed at an additional cost. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 10:00 AM Christian County Commission Discussion - 11-2-17-5 Follow Up Discussion After Juvenile Detention Facility Tour The Commission met for a follow-up discussion in regards to their Juvenile Detention Facility tour. Discussion was held, and Western Commissioner Bilyeu moved that the Commission are in support of Judge Johnson's decision to maintain our relationship with the Ozarks Regional Juvenile Detention Center and to extend that contract accordingly. 0 21Page 4 0 October Term Thursday, November 2, 2017 8:50 AM RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Hosea Bilyeu ABSENT: Rafph Phillips V. Adjournment The meeting was closed at 10:14 AM 10:14 AM Adjourn Presiding Commissioner Weter adjourned the meeting. €!M lt)£L' 0 Presiding Commissioner, Ray Weter Hosea Bilyeu Western Commissioner, Hosea Bilyeu Ralph Phillips Eastern Commissioner, Ralph Phillips 31Page J.4- Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, November 6, 2017 8:50 AM The Christian County Historic Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter II. Call to Order Attendee Name ' Title Status :Arrived Ray Weter Presiding Commissioner Present 8:50 AM Ralph Phillips Eastern Commissioner Present 8:50 AM Hosea Bilyeu Western Commissioner Present 8:51 AM Krista Cronin Deputy Clerk Present 8:50 AM Malinda Young Assistant Present 8:50 AM 2. Establish Quorum n Motion/Vote - 8:50 AM Christian County Commission Discussion - 11-6-17-1 Approve Agenda Presiding Commissioner Weter noted the presence of a quorum, and then entertained a motion to approve Christian County's regular session agenda for today, November 6, 2017 as published. RESULT: APPROVED [UNANIMOUS] MOVER: Ralph Phillips, Eastern Commissioner . - SECONDER: Hosea Bilyeu, Western Commissioner AYES: r Ray Weter, Ralph Phillips, Hosea Bilyeu Motion/Vote - 8:55 AM Christian County Clerk Kay Brown Minutes & Financials Approval - 11-6-17-2 Approve Minutes & Financials Attendees: Lynette Weatherford and Camille Knowles with HR Advantage Presiding Commissioner Weter entertained a motion to approve Christian County Commission's regular session minutes from November 2, 2017. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commjssioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu n Motion/Vote - 8:56 AM Financials 0 October Term Monday, November 6, 2017 8:50 AM A discussion was held in regards to financials, in reference to the property located at 305 S 1st Street in Ozark. There had previously been a vote to purchase said property pending resolution of the title, and now the Commission is ready to proceed with the purchase. III. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - 11-6-17-3 Employee Handbook Worksession with HR Advantage Lynette Weatherford and Camille Knowles Attendees: Lynette Weatherford and Camille Knowles with HR Advantage Late Arrivals: Auditor Amy Dent, Deputy Auditor Keith Robinette The Commission met with presenters from HR Advantage for an employee handbook work session. Motion/Vote - 10:35 AM Christian County Auditor Amy Dent Discussion - 11-6-17-4 Monthly Update D Attendees: Auditor Amy Dent, Deputy Auditor Keith Robinette, Leo Snelling The Commission met with presenters from the Auditor's department for the monthly update. Presiding Commissioner Weter entertained a motion to make note of the fact that the Commission has received and discussed the Auditor's monthly report. RESULT: APPROVED [UNAN]MOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter,·Ralph Phillips, Hosea Bilyeu Motion/Vote - 11:10 AM Christian County Purchasing Director Leo Snelling Discussion - 11-6-17-5 Monthly Update Attendees: Purchasing Director Leo Snelling The Commission met with presenter Leo Snelling, Purchasing Director, for his monthly update. Discussion was held in regards to the purchasing process, and Presiding Commissioner Weter entertained a motion to continue searching for a way to resolve this, and it will involve the County Clerk, Western Commissioner Bilyeu, and Mr. Snelling to deal with the issue. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner SECONDER: Ralph Phillips, Eastern Commissioner 0 AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu- 21Page e 0- October Term Monday, November 6,2017 8:50 AM Motion/Vote - 11:32 AM MU Extension Office Jim Spencer Discussion - 11-6-17-6 Monthly Update Attendees: Jim Spencer - MU Extension The Commission met with Jim Spencer of MU Extension for his monthly update. Motion/Vote - 11:58 AM Christian County Commission Discussion - 11-6-17-7 2018 County Holiday Schedule Adoption The Commission met in regards to the adoption of the 2018 Holiday schedule. Discussion was held, and Presiding Commissioner Weter entertained a motion to adopt the state's schedule for the 2018 holidays, in addition to having the day after Thanksgiving as a paid holiday for employees. RESULT: APPROVED [UNANIMOUS] MOVER: Hosea Bilyeu, Western Commissioner ' SECONDER: Ralph Phillips, Eastern Commissioner AYES: Ray Weter, Ralph Phillips, Hosea Bilyeu IV. Adiournment D The meeting was closed at 12:06 PM 12:06 PM Adjourn Presiding Commissioner Weter adjourned the meeting. Eal lDIL Presiding Commissioner, Ray Weter -AZ<91'*YOI&1%