Christian County Commission 100 WestChurch St Room 100 Ozark, MO 65721 ext· 111* January Term http://ChristianCountyMO.iqm2.com - Minutes - 8:50 AM The Christian County Courthouse Monday, January 4, 2016 L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Title I Status Arrived Attendee Name Presiding Commissioner Present 8:50 AM Ray Weter Bill Barnett Western Commissioner · Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Assistant I Present 8:50 AM Nikki Thiessen Present 8:55 AM Ashley Hannah Secretary II. Agenda ! Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Andy Arndt, Treasurer Karen Matthews, Amelia Wigton, Ben Bilyeu, Roger Bolin, John Armitage, Lynn Kelley, and Beverly Kelley.' Presiding Commissioner Weter announced that today's County Commission meeting does not meet the requirements for public notice. The agenda for January 4, 2016 was made electronically available, but not posted in all locations accessible to the public The agenda items scheduled for today will be moved to Wednesday, January 6, 2016 at 10:30 am. Independent of today's Commission meeting, MoDOT's Beth Schaller will go ahead and meet with citizens of the County. RESULT: ADOPTED [UNANIMOUS] AYES: Ray Weter, Bill Barnett, Slte Ann Childers Motion/Vote - 8:55 AM Emergency Meeting for Flood Damage Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Andy Arndt, Treasurer Karen Matthews, Amelia Wigton, Ben Bilyeu, Roger Bolin, John Armitage, Lynn Kelley, and Beverly Kelley. Presiding Commissioner Weter entertained 'a motion to have an emergency meeting regarding the flood damage to the courthouse. n 8:50 AM January Term Monday, January 4, 2016 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Con\missioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Prepare Bid Publication for Flood Damage Repair Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Andy Arndt, Treasurer Karen Matthews, Amelia Wigton, Ben Bilyeu, Roger Bolin, John Armitage, Lynn Kelley, and Beverly Kelley. Presiding Commissioner entertained a motion to prepare publication to solicit bids for flood damage repair. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Easterd Commissioner > SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sl,e Ann Childers D III. Adjournment The meeting was closed at 9:00 AM The emergency meeting was closed at 9:00 AM Motion/Vote - 9:00 AM Adjourn Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Andy Arndt, Treasurer Karen Matthews, Amelia Wigton, Ben Bilyeu, Roger Bolin, John Armitage, Lynn Kelley, and Beverly Kelley. 1 The County Commission postponed the scheduled meeting for today and will resume session on January 6, 2016. Presiding Commissioner Weter entertained a motion to adjoum. RESULT: ADOPTED [UNAN[MOUS] MOVER: Sue'Ann Childers, Easterrl Commissioner SECONDER: Bill Barnett, Western Commissioner i AYES: Ray,Weter, Bill Barnett, Site Ann Childers. 0 ZIPagte O Monday, Janualy 4 2016 8:50 AM January Term 11, l£>£L. , Ray Weler Presiding Commissioner, Ray Weter 1 Bilt Barnett Western Commissioner, Bill Barnett 44 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 31Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 2 Ianuary Term http:UChristianCounty}40.iqm2.com - Minutes - Wednesday, January 6, 2016 10:30 AM The Christian County Courthouse L Convene The meeting was called to order at 10:55 AM by Presiding Commissioner Ray Weter -3 Attendee Name Title . Status Arrived Ray Weter Presiding Commissioner Present 10:55 AM Bill Barnett Western Commissioner Present 10:55 AM Sue Ann Childers Eastern Commissioner Present 10:55 AM Nikki Thiessen Assistant ' Present 10:55 AM Ashley Hannah Secretary Present 10:55 AM IL Agenda Motion/Vote - 10:55 AM Christian County Commission D Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, and Assistant Ashley Hannah. The Commissioners were involved in a off-premise Board of Adjustment meeting that ran long, resulting in a 25 minute delay in today's Commission meeting. Presiding Commissioner Weter entertained a motion to approve the agenda for January 6,2016. RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, western Co-mmissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:56 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Auditor Lacey Hart, and County Clerk Kay Brown. Presiding Commissioner Weter entertained a motion to approve the minutes for 0 December 22, 2015. D January Term Wednesday, January 6, 2016 1080 AM RESULT: ADOPTED [UNANIMOUS] MOVER: 1 Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Approve Minutes and Financials The minutes for December 21, 2015 were reviewed and requires an addendum regarding the decision made during session to transfer $323,000.00 to COLE. This was reconsidered at later date and modified to $200,000.00. Presiding Commissioner Weter entertained a motion to approve the minutes with an addendum for December 21, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner_ AYES: Ray Weter, Bill Barnett, Sue Ann Childers 3 1 l - Motion/Vote - 11:01 AM -- Christian County Commission - - - -- Discussion - Vote of Support by Citizen Request on HWY A/BB and HWY 65 Intersection Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Auditor Lacey Hart, and County Clerk Kay Brown. Cit}zens of the County have a concern with the Hwy A/BB and Hwy 65 intersection regarding the school bus's inability to safely transport children. The vote by the Commission today is not required to allow the citizens to address MoDOT with their concerns, but a request by the citizens as a show of support. Presiding Commissioner Weter entertained a motion to support the citizens and school board members in their discussions with MoDOT. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray'meter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:01 AM Kay Brown-Christian County Clerk 0 Discussion - Revised Statute 58.700.2 Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Auditor Lacey Hart, County Clerk Kay Brown, Treasurer Karen Matthews, and Amelia Wigton. 21Page 0 1 January Term Wednesday, January 6, 2016 10:30 AM Paragraph 2 of the statute was addressed. Ms. Brown said that as a First Class County, a decision must be made by the Commission whether to retain the Office of Coroner or appoint a County Medical Examiner. A decision must be documented in the minutes in order forthe County Clerkto place it on the ballot for election in 2016. Presiding Commissioner Weter entertained a motion for the County to continue with a County Coroner in 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers,Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:00 AM Kay Brown-Christian County Clerk Budget Discussion and Decisions - Budget Discussion The meeting was attended by Assistant Nikki Thiessen, Assistant Ashley Hannah, Auditor Lacey Hart, County Clerk Kay Brown, Treasurer Karen Matthews, Amelia Wigton and Highway Administator Miranda Beadles. to Ms. Brown*presented a prepared spre-adsheet to the Commission regarding her budget - -- - and the justification for salary increases for her office staff. She highlighted that her budget for elections has been reduced to the lowest in several years due to a $19,000.00 reduction from 2015 canvass, decrease in mileage and training, and awards of grant money totaling $47,000.00 that she is not taking from General Revenue. She is asking the Commission to reconsider the denied increases for three of her staff members as other office holders provided their staff with increases in 2015 and 2016. Presiding Commissioner Weter addressed Ms. Brown's request by reminding her that during the pay increases in 2015, they discussed the sustainability of those increases and the possible effect that would have on 2016 increases. The Commission will likely consider a standard for increases going forward and stated that some office holders operate under a statute that prevents the Commission from reducing that office's budget, allowing increases to be dispersed with no input from the Commission. Commissioner Childers assured Ms. Brown that they would of liked to have provided 0 wage increases to all of the County Clerk's staff, just as the Collector's office received increases, but it's not the same issue. 31Page January Term Wednesday, January 6, 2016 10:30 AM The decision made on December 28, 2015 to regarding the salaries for three employees in the County Clerk's office will stand. III. Adjournment The meeting was closed at 11:15 AM Motion/Vote - Adjourn The County Commission completed the scheduled meeting for today and will resume session on January 7, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner ' AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa.4 01*k- - 1 Ray Werer Presiding Commissioner, Ray Weter .V 811FBat;hett Western Commissioner, Bill Barnett 44 5.*i Sue Ann Childers Eastern Commissioner, Sue Ann Childers 41Page Section: 058.0700 Medical examiner appointed, certain counties--option for certain counti... Page 1 of 2 0 Missouri Revised Statutes Chapter 58 Coroners and Inquests ( -58.620 Section 58.700.1 ( 58.705-+ August 28,2015 Medical examiner appointed, certain counties--option for certain counties with elected office of coroner to retaillcoroner or appoint a medical examiner, procedure, compensation. 58.700.1. Except as provided in subsection 2 and subsection 3 of this section, the governing body of all counties of the second classification which prior to January 1, 1975, have a population of more than one hundred twenty thousand and less than two hundred thousand and all counties of the first classification not having a charter form of government shall appoint a county medical examiner and set his compensation. 2. The county governing body of any county of the first classification which has a population of 0 at least ninety thousand but less than ninety-one thousand inhabitants and the county governing body of any county of the first classification which has a population of at least sixty thousand but less than seventy thousand inhabitants which borders a county of the third classification which has a population of at least thirty-five thousand inhabitants may, within one year after becoming a county of the first classification, elect to retain the office of coroner as set forth in this chapter, or may appoint a county medical examiner within such year or at any time thereafter, except that any decision to appoint a county medical examiner after such year shall be made at least one year prior to the expiration of the term of office of the county coroner/Notwithstanding any other provisions of law to the contrary, the governing body of the county shall set the compensation of the coroner or medical examiner without regard to any schedule. 3. The county governing body of any county which becomes a county of the first classification after December 31, 1998, may, within one year after becoming a county of the first classification, adopt an order retaining the county coroner until such time as the county commission subsequently adopts an order appointing a medical examiner. Any subsequent decision to appoint a county medical examiner shall be made at least one year prior to the expiration of the term of office of the county coroner. The governing body of the county shall set the compensation of the coroner or medical examiner without regard to any schedule. (L. 1983 S.B. 122 § 1, A.L. 1991 S.B. 386, A.L. 1996 H.B. 1504 merged with S.B. 806, A.L. 1997 S.B. 11) http://www.moga.mo.gov/mostatutes/stathtmt/05800007001.html · 1/4/2016 COUNTY OFFICES 2015 RAISES 2016 RAISES MILEAGE & TRAINING ASSESSOR JUVENILE $3,000.00 TREASURER · $2,400.00 AUDITOR $2,500.00 COUNTY CLERK $O.00 COLLECTOR X X $1,200.00 COMMISSION X X $6,500.00 RECORDER $O.00 SHERIFF PROSECUTOR ; $800.00 CIRCUIT CLERK $5,000.00 CORONER $4,500.00 P&Z X X $4,400.00 BLD INSP COMMON 1 COMMON 2 COURTS $5,000.00 JUDGE $2,000.00 CORONER 34,500.00 Custodian $7,500.00 ) PUBLIC ADM $4,200.00 EMERG $7,000.00 TOTAL Budgeted $60,500.00 Every budget has increased in wages without a reduction in their budget over last year. 3% Raise 30% Benefits Election Bud Alicia - 3% raise .36 $748.80 $224.64 $973.44 $973.44 Adm. Budget Norma - 3% raise .50 $1,040.00 $312.00 $1,352.00 $1,595.36 Paula- 3% raise .39 $811.20 $243.36 $243.36 Total Budget increase $2,568.80 Budget Decrease from last year 19,000 for canvass of 2015 $137,019.00 -$19,000.00 Kathy Bray 3/23/15 11.00 - 12.00 $118,019.00 Cindi 3/23/15 15.10 - 15.60 Asking budget -$106,697.82 Cheryl 8/10/2015 11.50-12.75 Total Savings Using Clerk $11,321.18 1/3/2014 10.50-11.50 Linda 1/3/14 12.54-15.39 Mileage and Training 5,500.00 Kim 1/3/14 10.24-11.50 GRANTS approx. 47,000.00 Total not taken from GR $63,821.18 2016 PROPOSED BUDGET CHRISTIAN COUNTY MISSOURI GENERALREVENUEFUND ELECTIONS Original 2015 2016 2014 2015 Year End Proposed Actual Budget Estimate Budget Account , 101-030-110 ELECTION CLERKS - SALARY 64,681.62 77,825.00 55,932.61 56,842.00 101-030-330 PHONE 944.33 1,200.00 898.99 2,000.00 101-030-331 OFFICE EXPENSE 3,204.00 3,500.00 2,637.58 6,000.00 101-030-340 POSTAGE 4,773.67 5,000.00 2,368.39 7,500.00 101-030-407 CANVASSING 0.00 19,000.00 7,312.92 6,000.00 101-030-new REPAIR & MAINTENANCE 0.00 0.00 600.00 101-030-500 EMPLOYERS FIG & MEDICARE 4,876.31 5,975.00 . 4,036.14 4,348.00 101-030-510 RETIREMENT 7,650.04 10,300.00 5,453.80 7,302.00 101-030-520 INSURANCE 6,666.00 13,104.00 8,234.00 9,312.00 101-030-530 WORKERS COMPENSATION 302.23 350.00 60.73 144;00 101-030-535 - CONTRACT LABOR 0.00 0.00 330.00 101-030-540 ·SUTA - UNEMPLOYMENT 714.61 765.00 502.43 317..00 Total Elections 93.812.81 137,019.00 87,767.59 100,365.00 r ! 2016 PROPOSED BUDGET BASED ON 2015 WITH 3 EMPLOYEES CHRISTIAN COUNTY MISSOURI (no Raises except 3% forBrandy) i GENERAL REVENUE FUND i COUNTY CLERK Original 2016 2014 2015 PROPOSED 2 Account i Actual Budget BUDGET ELECTION CLERK'S SALARIES $64,681.62 $77,825.00 $78,906.40 121-030-110 $944.33 $1,200.00 $2,000.00 101-030-330 PHONE $3,500.00 $6,000.00 G 101-030-331 OFFICE EXPENSE 33,204.00 $4,773.67 $5,000.00 $7,500.00 1 101-030-340 POSTAGE $0.00 $19,000.00 $6,000.00 101-303-407 CANVASS 101-030-NEW REPAIRS & MAINTENANCE $0.00 $0.00 $600.00 i 101-030-500 MILEAGE AND TRAINING $0.00 $0.00 $2,500.00 A 101-030-510 EMPLOYER FICA & MEDICARE $4,876.31 $5,975.00 $6,036.66 i RETIREMENT $7,650.04 $10,300.00 $10,233.00 · 101-030-520 INSURANCE $6,666.00 $13,104.00 $9,271.11 101-030-530 101-030-535 CONTRACT LABOR $0.00 $0.00 $0.00 4 101-030-535 WORKERS COMPENSATION $302.23 $350.00 $202.00 101-030-540 SUTA-UNEMPLOYMENT $714.61 $765.00 $252.00 1t -2 TOTAL COUNTY CLERK $93,812.81 $137,019.00 $129,501.16 F AUCIA $12.00 $24,960.00 'as 11.33 $23,566.40 p BRANDY 1. NEW EMPLOYEE $11.00 $22,880.00 $34.33 , 5 OVERTIME PAY $7,500.00 , Al 0 $78,906.40 0 Al. :f Plff I 0 --7,1 2016 PROPOSED BUDGET BASED ON 2015 with 2 Employees CHRISTIAN COUNTY MISSOURI GENERAL REVENUE FUND COUNTY CLERK Original 2016 2014 2015 PROPOSED Account , Actual Budget BUDGET ELEGION CLERK'S SALARIES $64,681.62 $7L825.00 $56,842.00 101-030-110 PHONE $944.33 $1,200.00 $2,000.00 101-030-330 OFFICE EXPENSE $3,204.00 $3,500.00 $6,000.00 101-030-331 101-030340 POSTAGE $4,773.67 $5,000.00 $7,500.00 101-303-407 CANVASS $0.00 $19,000.00 $6,000.00 101-030-NEW REPAIRS & MAINTENANCE $0.00 $0.00 $600.00 101-030-500 MILEAGE AND TRAINING $0.00 $0.00 $2,500.00 101-030-510 EMPLOYER FICA & MEDICARE 34,876.31 $5,975.00 $4,348.64 101-030-520 RETIREMENT $7,650.04 $10,300.00 $7,302.00 101-030-530 INSURANCE $6,666.00 $13,104.00 $9,312.00 101-030-535 CONTRACT LABOR $0.00 $0.00 $0.00 101-0301535 WORKERS COMPENSATION $302.23 $350.00 $144.00 101-0304540 SUTA-UNEMPLOYMENT ' $714.61 $765.00 $317.00 TOTAL COUNTY CLERK $93,812.81 $137,019.00 $102,865.64 -$102,865.64 ALICIA $12.36 $25,708.80 $34,153.36 REDUCED BRANDY 11.33 $23,566.40 $23.69 OVERTIME PAY $7,500.00 $56,775.20 F 2016 PROPOSED BUDGET CHRISTIAN COUNTY MISSOURI GENERALREVENUEFUND COUNTY CLERK Original 2015 2016 Year End Proposed 2014 2015 Estimate Budget . Actual Budget Account 47,250.06 55,000.00 55,000.14 55,000.00 101-020-110 COUNTY CLERK'S SALARY 75,816.88 88,981.00 101-020-300 COUNTY CLERK OTHER - SALARY 71,181.42 83,725.00 1,065.62 2,000.00 1,271.33 1,500.00 101-020-BO PHONE 6,850.00 6,177.87 7,000.00 OFFICE EXPENSE 4,512.75 536.48 1,200.00 101-020-331 258.49 500.00 101-020-340 POSTAGE 600.00 0.00 1,200.00 101-020-350 REPAIRS & MAINTENANCE 50.00 10,625.00 9,811.69 11,015.00 101-020-500 EMPLOYER FICA & MEDICARE 8,873.62 18,300.00 15,941.12 18,861.00 RETIREMENT 17,702.22 15,036.00 17,184.00 101-020-510 12,271.50 17,472.00 101-020-520 INSURANCE 624.00 315.47 379.00 101-020-530 WORKERS COMPENSATION 473.33 765.00 488.49 456.00 SUTA - UNEMPLOYMENT 742.19 300.00 0.00 0.00 101-020-540 0.00 101-020-808 iNSURANCE/BOND 196,261.00 180,189.76 203,276.00 Total County Clerk 164,586.91 2016 PROPOSED BUDGET CHRISTIAN COUNTY MISSOURI GENERAL REVENUE FUND COUNTY CLERK Original 2016 2014 2015 PROPOSED Account ' Actual Budget BUDGET 101-020-110 COUNlY CLERK'S SALARY $47,250.06 $55,000.00 $55,000.00 101-020-300 COUNTY CLERK OTHER - SALARY $71,181.42 $83,725.00 $91,254.00 $1,271.33 $1,500.00 $2,000.00 101-020-330 PHONE $4,512.75 $6,850.00 37,000.00 101-020-331 OFFICE EXPENSE 3500.00 31,200.00 $258.49 101-020-340 POSTAGE $50.00 $600.00 $1,200.00 101-020-350 REPAIRS & MAINTENANCE $0.00 $0.00 101-020-360 MILEAGE AND TRAINING $10,625.00 $11,190.00 101-020-500 EMPLOYER FICA & MEDICARE ' $8,873.62 $17,702.22 $18,300.00 $17,455.00 101-020-510 RETIREMENT $1L472.00 $17,184.00 101-020-520 · INSURANCE $12,271.50 $624.00 $385.00 101-020-530 WORKERS COMPENSATION $473.33· $765.00 $463.00 101-020-540 SUTA-UNEMPLOYMENT $742.19 101-020-808 INSURANCE/BOND $0.00 $300.00 , $0.00 3164,586.91 $196,261.00 $204,331.00 TOTAL COUNTY CLERK $13.43 $27,934.40 PAULA $17.00 $35,360.00 NORMA 311.89 $24,731.20 NIKKI THIESSEN 42.32 32,500.00 OVERTIME PAY $90,525.60 Christian Countyjgf Lulti · 41 Bill Barnett Ray Weller · Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website; www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper E®ii@ER#RED 031%//4 0 RESOLUTIONNO. 01-07-2016-1 A RESOLUTION OF The County ofChristian Commission ADOPTING THE CHRISTIAN COUNTY MULTI-JURISDICTIONAL NATURAL HAZARD MITIGATIONPLAN(UPDATED 2015) WHEREAS County of Christian recognizes the threat that natural hazards pose to people and property within County of Christian; and WHEREAS CountyofChristian has participated in thepreparation of amulti- hazard mitigationplan,herebyknownasthe Christian County Multi-Jurisdictional Hazard Mitigation Plan (Lpdated2015), hereafter referred to as the Plan, in accordance with the Disaster Mitigation Act of 2000; and WHEREAS the Plan identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in County ofChristian from the impacts offuture hazards and disasters; and WHEREAS County of Christian recognizes that land use policies have a major impact on whether people and property are exposed to natural hazards, County ofChristian will endeavor D to integrate tile Plan into the comprehensive other local planning processes and WHEREAS adoptionby Countyof Christiandemonstrates their commitment to hazard mitigation and achieving the goals outlined in the Plan NOWTHEREFORE, BE IT RESOLVED BY COUNTY OF CHRISUAN, in the State of Missouri, AS FOLLOWS: County of Christian, Missouri hereby adopts the final FEMA-approvedplanfor.the purpose of building a safer community by reducing natural hazard vulnerability. ADOPTED this 7th day ofJanuary, 2016 n*- Ray Wet6 Bill Barnett Sue Ann Childers Presiding Commissioner Western Commissioner Eastern Commissioner Akee.· if«, 04-41, County Cter]0 0 1#RELEK#F-?¢idiE *9.-der x IR i 1 D JOINT POWERS AGREEMENT BETWEEN THE CHRISTIAN COUNTY COMMISSION AND THE CHRISTIAN COUNTY AMBULANCE DISTRICT TO PAY FOR AN ANNEXATION ELECTION TO BE HELD APRIL 05, 2016 1. RECITALS Whereas: the requisite number of voters as required by 190.070 RSMo within a specified area of Christian County signed a petition to be annexed to the Christian County Ambulance District, and Whereas the Board of Directors of the Christian County Ambulance District held a hearing on these signatory Petitions and then voted to submit a formal cover Petition to the Christian County Commission, and Whereas, on December 21, 2015 the Christian County Commission conducted a hearing on the Christian County Ambulance Districfs Petition for an annexation election and found all to be in order and ordered the County Clerk to hold and conduct said annexation election on April 5,2016; 3 WHEREFORE, the Parties reached the following agreement: 11. AGREEMENT A. Proportional Election Costs to Be Covered: The Christian County Ambulance District agrees to pay the Districfs portion of election costs relating to the aforementioned annexation election including election notice costs, ballot printing, and manning of polling places for the April 05,2016 election. B. Itemized Invoice and Prompt Payment: The Christian County Clerk shall submit an itemized invoice on the annexation election to the District. The Christian County Ambulance District shall honor said invoice within thirty days of receipt. III. EFFECTIVE DATE AND EXECUTION The effective date of the Agreement shall be the last day of execution. FOR THE CHRISTIAN COUNTY AMBULANCE DISTRICT: SekA 3/46% Ae. Pres,0:* Printed Mt:31¥hand Title 0 Mtu*pinate .bolts n 1 liMmi*ER,fi* t 1 42:55% , /0 Witness Signature FOFt T E CHRISTIAN COUNTY COMMISSION: FOR THE CHRISTIAN COUNTY (1, . UL* (14'mile - . "ng 6 missio 6 .1 Mres7 ware 01 107 Al. '.ellhAJ L 1(4 Issionac, Eastern District Dde / De04*341 - 1 -7 - /6 Commissioner, Western District Date «, Ak.m.0- Witneseo the above Signatures * 0 0 2 311%*f!32@141 r--M-4971 2.6:a r - i- CHI216TIAN COUNTY- Ray Weter 1 , 1 1 t ....0731/9 .11 bill* Elt,1 OEe· 6,•0, A :=1 COMMIMION Presiding Commissioner 3./mjz 100 W Church 61.reel, Doom 100 Bill Barnett Western Commissioner Ozark, Migourl 63121 Sue Ann Childers Phone. 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner DONATION LETTER & WAIVER OF APPRAISAL Re: TEMPORARY CONSTRUCTION EASEMENT CHRISTIAN COUNTY BRIDGE NO. 2770021 OVER PARCH CORN CREEK GRE PROJECTNO. 3532 Mr. and Mrs. Robert It Cross III 275 Lowland Drive Rogersville, MO 65742 Dear Mr. and Mrs. Robert R. Cross III: Christian County is pleased to inforin you of a bridge improvement planned for your area. Engineering D drawings which described the proposed project are attached. We are hopeful that, beEause of the benefits to be derived from the project, we can reach an agreement with you to donate approximately 0.142 acres of temporary construction easement to accomplish the construction. If you choose to donate your land, we would appreciate your signing this letter below, waiving your right to compensation and pro rata tax adjustment and returning it to us. To comply with regulations, we will also need your signature later on a formal agreement, or deed. We look forward to the continuation of our bridge improvement program and are grateful for the opportunity to serve you. RespectfulIy, Christian County Commission t, , iDA ]3 4«c>LL; dA:43 C C E REW@@9- Bill-BERE€ U.=BEd Ann ChildE-r& ACCEPTED BY PROPERTY OWNER 203:7< \ juax A>) Robert R. Cross, HI Date CGi D. Cross Dad: 0 4 ill r Qi Oe-El.j_ MICHELLE FRrIZ < Notarv Public - Notary Seal STATE OF MISSOURI Christian County My Commission ExpiresMay 11, 2016 Commission#12328193 - EERBER@>*Et Christian County Commission 100 WestChurch St Room 100 Ozark MO 65721 January Term http://ChristianCount,MO.iqm2.com - Minutes - Friday, January 8, 2016 9:50 AM The Christian County Courthouse L Convene The meeting was called to order at 9:50 AM by Presiding Commissioner Ray Weter Attendee Name Title States Arrived Ray Weter Presiding Commissioner Present 9:50 AM Bill Barnett Western Commissioner Present 9:51 AM Sue Ann Childers Eastern Commissioner Present 9:50 AM Nikki Thiessen Assistant Present 9:50 AM Cheryl Mitchell Assistant Present 9:50 AM II. Agenda Motion/Vote - 9:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Judy Dollarhite, and P&D Administrator Todd Wiesehan. Presiding Commissioner Weter entertained a motion to approve the agenda for January 8, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 9:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Judy Dollarhite, Administrator Todd Wiesehan, Administrator Linda Barger, Executive Assistant Julia Maples, Sheriff Brad Cole, Jack Bologna, County Clerk Kay Brown, Amelia Wigton, and Amber Duran. * Financials: The Commission reviewed the water softener service agreement for $1,000.00 annually. This includes three visits from Chem Aqua and a 10% discount after warranty and supplies. 1 January Term Friday, January 8, 2016 9:50 AM Commissioner Childers suggested that it would be beneficial to have a Chem Aqua serviceman monitor the newly installed water softener system during the first year, then the Commission can consider extending the agreement ori an annual basis. Presiding Commissioner Weter entertained a motion to accept the Chem Aqua service agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: 'Bill Barnett, Western Commissioner i AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Motion Presiding Commissioner Weter entertained a motion to approve the minutes for December 23, 2015. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner -AYES: -R*-W6te/Bill BarnettiSUEAfin-Childefs Motion/Vote - 10:00 AM Lacey Hart-Christian County Auditor Budget Discussion and Decisions - Adoption of 2016 Proposed Budget Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Judy Dollarhite, Administrator Todd Wiesehan, Administrator Linda Barger, Executive Assistant Julia Maples, Sheriff Brad Cole, Jack Bologna, County Clerk Kay Brown, Amelia Wigton, Amber Duran, Assessor Danny Gray, Appraiser Garrett Buckley, Collector Ted Nichols, Auditor Lacey Hart, and Treasurer Karen Matthews. Presiding Commissioner Weter opened the meeting by commending Commissioner Childers on her diligent work to reconcile the 2016 proposed budget with the County Auditor. Ms. Hart began with a brief overview of the 2016 proposed budget. She said most changes reflected were in salaries. Review of the final draft of 2016 proposed budget 1 followed. Individual office budgets were discussed. 21Page 1 D January Term Friday, January 8, 2016 9:50 AM Ms. Hart said the additional expense to the Auditor's budget was for the addition of another employee to assist with the data upload into the new accounting software. Commissioner Childers clarified that the $22,000.00 is a cushion for eight months of work in 2016. A correction was made to the insurance line of the County Clerk's Administrative office because the amount was calculated incorrectly. Custodian and. Building salary totals were adjusted for impending departure of employee. Ms. Hart reviewed the Prosecutor's office budget. No amounts were changed, but some expenses were split off to be reflected in the LEST fund. Ms. Hart reviewed County Operations and MISC in General Revenue. The line items were recapped and the highlights included increases to Elections, County Counselor, Emergency Disaster, and a decrease in GIS. Disbursements and Transfers in General Revenue fund reflected the transfer to COLE from General Revenue. Ms. Hart presented the Sheriff's office budget. Substantial changes were made with information received from the Sheriff's office on January 7, 2015. The highlights of these changes include increases in Sales Tax Revenue and Prisoner Board. Civil Process Fees were moved into its own fund, as was Inmate Security Fees, which also has its own fund for 2016. Ms. Hart emphasized that the same amount of money is in these funds, they are just reflected in a different location. The $200,000.00 transfer in from County Revenue and zero dollars transferred in from Building Bond was updated. Changes in salary were accepted and those amounts were moved to come out of the LEST fund. Commissary and Legal Fees were moved back into COLE from the LEST fund. Fuel was moved into LEST, and Investigative was moved out of LEST. Hardware/Software amount was reduced and divided among LEST and COLE. The 2016 beginning balance for COLE is approximately $75,000.00. The 2016 total expenditures for COLE are estimated to be $3,852,399.00. 0 The 2016 funds that had no adjustments or changes since being approved and set for public notice were: Road Sales Tax, CART fund, Bridge, HAVA, Tax Maintenance fund, LEPC, Chadwick Grant, Nixa Grant, Inmate Prisoner Detention Security, Administrative 31Page January Term Friday, january 8, 2016 9:50 AM Handling, Prosecutor Training fund, Delinquent Taxes,'Record Retention fund, Record Technology fund, County Elections fund, and County Clerk's 5% fund. Ms Hart presented the $82,260.00 increase in the C2 Road Services Sales Tax Pool and the correction to the typo in the Worker's Compensation line. Assessment fund reflected payroll changes due to salary increases. The Building Bond fund has a beginning balance of $1,219,828.00 to spend on capital expenses. The LEST fund has a beginning balance of $123,565.51, with a projected revenue of $2,002,000.00. The Prosecutor's office funds in LEST are unchanged since being set for public notice. The Sheriff's new total is shown to be $1,678,000. Equipment purchases in Law Enforcement Training was decreased but an increase in - - - - Equipment purchases was reflected the Federal Forfeiture fund. - -- - -- -- Ms. Hart made an adjustment to where salaries are reflected in the Conceal and Carry fund, but no changes were made to the amount. Civil Process is now reflected as its own fund for Sheriff's office use, and anything left over goes to General Revenue. The 2016 summary of the operating budget for Christian County was reviewed. The beginning balance is $11,950,004.36, annual revenue budgeted at $25,672,822.34, expected expenditures are $27,702,643.85 for an estimated ending balance of $9,715,182.85 on 12/31/2016. Presiding Commissioner Weter opened the floor to comments. Collector Ted Nichols asked if the County has begun payment on thel/NN and HWY 65 intersection? Answer: Yes. Presiding Commissioner Weter asked Assessor Danny Gray to address the salary increases for his staff. Mr. Gray said when he took office he had many underpaid 41Page January Term Friday, January 8, 2016 9:50 AM employees as compared to other County offices. Some employees had not seen an ' increase in two years so some were granted up to 5% to equalize the paygap. He also added the Assessor's budget does not impact the General Revenue. Sheriff Cole asked why 3% is reduced off the top from LEST? Answer from Auditor: Its best to budget conservatively. Ms. Hart didn't want to budget the full$200,000.00 because it's an estimate. Sheriff Cole replied that just because it's budgeted, does not mean that he's going to spend it. Ms. HArt replied that it's her job to ensute that the County doesn't overspend the fund balance. Mr. Nichols added that he has always spent less in than budgeted in his general revenue budget, and he will continue to do so. Commissioner Childers asked Ms. Hart what to expect with the next steps? Answer: Ms. Hart will publish the 2016 operating budget once the 2015 year end totals are finalized. Sheriff Cole asked where Domestic Utility is reflected? Answer: In LEST. Administrator Linda Barger needed clarification to the reason of the Auditor's increase in budget. Answer: The addition of contract employee for data entry of new accounting program. Presiding Commissioner Weter entertained a motion to approve the 2016 operating budget for Christian County. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Presiding Commissioner Statement Regarding 2016 Budget Presiding Commissioner Weter acknowledged that the County Commission did not meet the statutory requirements of Missouri First Class Counties in preparing the 2016 operating budget. This is the first year that the County has created a budget as a First Class County. The 2017 operating budget preparation will address the issues experienced in 2016. 51Page D January Term Friday, January 8, 2016 9:50 AM Presiding Commissioner Weter entertained a motion to add the Presiding Commissioners statement to the 2016 budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 11:17 AM Motion/Vote.- Adjourn The County Commission completed the scheduled meeting for today an will resume session on January 11, 2016. RESULT: ADOPTED [UNANIMOUS] 11 . AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qaj, ID£L 1 Ray Water Presiding Commissioner, Ray Weter 3112 8*4 Barmen Western Commissioner, Bill Barnett AUL Ne'litj Sue Ann Childers Eastern Commissioner, Sue Ann Childers 61Page r) Commissioners Statement: It is the goal of the Christian County Commission to approve an operating budget that meets the needs of the various departments making up county government To that end each individual office both administrative and elected is tasked with submitting a budget to the Auditor for review after certain benchmarks are met During the process of preparing the 2016 budget not aII of those benchmarks were met Of note, this is the initial year of operating within the statutory requirements of Missouri counties of the first class. The Commission is aware of this and believes that staffand officials have a better understanding of the process and the 2017 operating budget preparation will address those issues. 0 0 0 h.. Christian County Commission 100 West Church St, Room 100 Ourk MO 65721 Ianuary Term http:UChristianCounty!40.iqm2,com - Minutes - Monday, January 11, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Ray Weter - Attendee Name - . -Title Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:52 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:51 AM IL Agendq Motion/Vote - 8:55 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, and Assistant Ashley Hannah. Presiding Commissioner Weter announced that today's County Commission meeting does not meet the requirements for public notice. The agenda for January 11, 2016 did not meettimely publication. The agenda items scheduled for today will be moved to Wednesday, January 13, 2016. Presiding Commissioner Weter entertained a motion to reschedule the agenda items to Wednesday, January 13, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adiournment The meeting was closed at 8:55 AM Motion/Vote - 8:55 AM Adjourn The County Commission postponed the scheduled meeting for today and will resume session on January 13, 2016. 0 January Term Monday, January 11, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] AYES: Ray Weter, Bill Barnett Sue Ann Childers Qa. lt>£6A. 2 Ray Weler Presiding Commissioner, Ray Weter arn,;TE Western Commissioner, Bill Barnett cd@L a.,0- Sue Ann Childers Eastern Commissioner, Sue Ann Childers 21Page -Forit/iy (7) ..TA> Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqm2.com - Minutes - Wednesday, January 13, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title .Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Kay Brown-Christian County Clerk - Minutes & Finandals Approval - 1. 2742 : Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Nixa City Administrator -- - - Brian Bingle, Judy Dollarhite, and Nixa Mayor Brian Steele. No financials to approve. Motion/Vote - December 28, 2015 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for December 28, 2015. ' RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - December 29, 2015 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for December 29, 2015. 0 h D January Term Wednesday, january 13, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - December 31, 2015 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for December 31, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - January 4, 2016 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 1 4,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner . SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - January 6, 2016 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 6, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - January 7,2016 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 7, 2016. RESULT: ADOPTED [UNANIMOUS] 0 MOVER: Bill Barnett, W6stern Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 21Page January Term Wednesday, January 13, 2016 8:50 AM Motion/Vote - 8:55 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Nixa City Administrator Brian Bingle, Judy Dollarhite, and Nixa Mayor Brian Steele. Presiding Commissioner Weter said County Clerk Kay Brown cancelled her 9:30 a.m. agenda item. Presiding Commissioner Weter entertained a motion to approve the amended agenda for January 13, 2016. RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: SueAnn Childers, Eastern Commissioner SECONDER: . Bill Barnett, Western Commissiondr AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Brian Bingle-City of Nixa Discussion - Joint Economic Development Initiative Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Nixa City Administrator Brian Bingle, Judy Dollarhite, Nbia Maybr Brian Steele, Ozark City Administrator Steve Childers, Ozark Chamber of Commerce Director Andrea Sitzes, Amelia Wigton, Public Administrator Ken Davis, Treasurer Karen Matthews, and Jim Billedo. Brian Bingle presented the Joint Economic Development Initiative. This initiative creates a Business Development Corporation that will allow public, private, or joint partnerships that focuses on the economic development of Christian County. Presentation followed. . Mr. Bingle is asking the Commission to agree to the formation of a Christian County Business Development Corporation. Mr. Bingle is recommending the Public/Private Sector model for advancing Christian County economic development. The goals and the draft 2016 budget of the Joint Economic Development Initiative were reviewed. The wages, benefits, and expenses of the initiative would be divided between Christian County, Ozark, Nixa, and Private Sector Investors, which would include a Board of Directors. An initial $95,000 marketing analysis to help launch the initiative is not included in the draft 2016 budget. 31Page 0 ]anuary Term Wednesday, January 13, 2016 8:50 AM Mr. Bingle said the City of Nixa has agreed to support the initiative and the same presentation is scheduled for the City of Ozark. Once both cities have agreed to participate in the initiative, a presentation will be delivered to business owners. Mr. Childers has preliminarily discussed the initiative with the Ozark Board of Alderman. He is confident that this is the right progress for the County and said he is enthusiastic about presenting the Business Development Corporation to the Private Sector Investors. Mayor Steele said the Joint Economic Development Initiative is part of Nixa's long-term strategic plan. 7 Presiding Commissioner Weter said he has spoken with Ozark Mayor Rick Gardner and he is enthusiastic about the initiative. Mr. Bingle said that Alderman Randy Wright is excited about the Business Development D Corporation and will be beneficial in getting the business community on board. Commissioner Childers asked Mr. Bingle about their investment timeline. Answer: They want to have the Public Sector secured when the presentation is made to the Private Sector Investors. The presentation to Ozark is planned for the week of January 25, 2016, then a February date will identified to hold a banquet for the Private Sector. Commssioner Childers endorsed the initiative. Presiding Commissioner Weter expressed a concern over the five year commitment to finance the Business Development Corporation on future elected officials. Answer: Mr. Bingle said that he can appreciate the Commissioner's concerns, he is confident that future officials will see the benefit of the initiative. Commissioner Barnett commended the Nixa and Ozark Community leaders and endorsed the initiative. Presiding Commissioner Weter opened the floor to public comment. No comments. 3 41Page 1 n January Term Wednesday, January 13, 2016 8:50 AM Presiding Commissioner Weter entertained a motion to establish a commitment to support the formation of a 501 (c) (3) in partnership. At the appropriate time, the Commission will consider a financial investment. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett,·Sue Ann Childers Motion/Vote - 9:34 AM Ken Davis-Christian County Public Administrator Discussion - Indigent Cremation Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Judy Dollarhite, Public Administrator Ken Davis, Treasurer Karen Matthews, Auditor Lacey Hart, and Jim Billedo. Ken Davis presented a court order that allows him to take charge of the unclaimed bodily remains of Suzanne Murray. Mr. Davis is asking the Commission for the authority to dispose of Ms. Murray's remains and turn them over to her son, over which he has Guardianship. - Presiding Commissioner Weter entertained motion to fund the cost of disposition of Suzanne Murray's remains. RESULT: ADOPTED [UNANIMOUSI MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff Agreement - Saddlebrook Community Center Lease Agreement Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Judy Dollarhite, Jim Billedo, Sheriff Brad Cole, Captain Tom Koch, Amber Duran, and Auditor Lacey Hart. Sheriff Cole presented a lease for office space in the Saddlebrook Community Center. The agreement is an indefinite lease at no cost to the County and provided by the Village of Saddlebrook. Sheriff Cole said this location is on the south edge of the County and will provide a safe place for deputy's to complete reports and conduct business. < County Counselor John Housley has reviewed and signed the agreement between the Sheriff's office and the Village of Saddlebrook. 51Page 1 3 january Term Wednesday, january 13, 2016 8:50 AM Auditor Lacey Hart asked if the dates on the agreement still reflect 2015. Answer from Sheriff Cole: No, the agreement is dated January 2016. Presiding Commissioner Weter entertained a motion to approve the no cost lease between the Christian County Sheriff and the Village of Saddlebrook for office space. RESULT: ADOPTED [2 TO 01 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers AWAY: Bill Barnett Motion/Vote - 10:15 AM Christian County Commission Discussion - Addendum to IT Services Attendees: Assistant Nikki Thiessen, and Assistant Ashley Hannah, County Prosecutor Amy Fite has requdsted an addendum to the PC Net agreement that I.T. Technicians and Help Desk employees must pass an initial and annual background check, sign a confidentiality agreement, and agree that Prosecutor office computers are to be remotelyaccessed only when approved for access and while user is logged in to the computer. No un-supervised or after-hours remote work allowed. Presiding Commissioner Weter entertained a motion to endorse the County Prosecuting Attorney's request. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 10:19 AM Motion/Vote - Adjourn The County Commission completed the scheduled meeting for today and will resume session on January 14, 2016. 61Page 3 January Term Wednesday, january 13, 2016 8:50 AM RESULT: · ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barn-ett, Sue Ann Childers QuwaL i Ray Weter Presiding Commissioner, Ray Weter iIi-Barnett 0 Western Commissioner, Bill Barnett 4 L CUU Sue Ann Childers Eastern Commissioner, Sue Ann Childers D 71Page /1 0 1 REQUEST FOR CHECK Date: January 13, 2016 Make check payable to: Springfield Mortuary Service Purpose of check: Cremation of Suzanne Murray, removal & 2 death certificates-Indigent 3 Amount ofcheck: $523.00 Fund: 101-170-403 .1. By: Ray Weter 0 0 1= Ii-"'.-=i)..%,·a'Il.·¥"I . I.-$ .-3--/ COUNTY OF CHRISTIAN ISITION FOR MATERIAL STATE OF MISSOURI THATTHEnEMSLIS·rEDBELOWARENECESSARY -01(lillaJ'ROMER OPERATIONS OFTHIS DEPAKIMENTAND vendof| mATUNENCUMBERIEDBALANCESARESUFFICIENT·rOMEEr THE ESIIM,ble COSS 141"26041- U 1 OFFICEZ P hwid- 7£1»000-0 RO. No. DATE: Authorizing Signature Quantity Fund 3 Description Price l o /-170 - 903 Uou61: .............................................. /4FP.I........ TOTAL> 2715 54 This transaction complies with RSMo. Section 50.160, 50.166, and 50.660, unless otherwise noted Vendor spn»44 NAuc.w got Code: P= Purchase S = Supply 510 5. i).\14 E-90 /140 OL B = Bid SB = State Bid Address C = Contract Q = Quote Auditor Certification \I,certify thatthe expenditum contemplate©y this document is within the purpose of the appropriation to which it is to be charged and that there is an uhencumbered balance ofk@icibated revenue.appropriated forpayment of.same. (foruse with First and Second class counties only) )» rl 11,3//6 - Audited By Auditof-Certification Date thristimountyommissiononthe dayof - ,:206. does hereby approve the purchase above, and, upon receipt of the item/items gn(1/or the.performance of such servi s and receipt of the correct invoice, thereafter orders the County Clerk to issue a warrant therefor. %6 U"-3 Presiding Commissioner Western Commissioner Eastern 6mmissioner I, Kay Brown, Clerk of the County Commission, herebycertify the above tobe atrue copyof proceedings of said County Commission, on theday and year above written as the same appears of record in my office. OFTHE COUNTY OFCIIRISTIAN: Pay to the vendor above described$ out of any money in the treasury appropriated for the payment of the above-described item. Given at the courthouse this day of . ' by order of the County Commission. Attest: Clerk Check No. Auditor White - Accounting Canary -Commission Copy Pink - Department Copy r 81 KillaFTS == #MR i KEN DAVIS ' Ill 11! CHRISTIAN COUNTY \ Christian County's growth was Initially fueled by a persistent stream of migration from neighboring counties dominated by Greene (45%) of atI migration, but the County also has relatively high birth rate (159 in the state and a low death rate of 107th in the state, which has contributed to a high rate of natural increase 9,970 since 1990. Over 50% of these mlgrants are young, educated and employed and they fall into a psychographic profile termed Urban Cliff Climbers-"residents that represent the definitive "working class," and are young and in pursuit of their individual dreams. a t While all of this impressive, Christian County is highly dependent on commuters working in Greene County: 44% ofall personal income and 53% of all jobs.(University of MO Extension: Sharon Guild<) In 2013, TIP Strategies estimated that 80% of Christian County's workforce commutes outside of the county each day. This commuting pattern not only poses challenges for the area's transportation networks, it also poses challenges for local commerce that depend on the area's day-time population. Tip Strategies 2013 3 JL 3 Economic development today: • focuses much more on creativity, entrepreneurial spirit and range of worker talent. Available land, low taxes and incentives are still factors, but not the primary factors as in the past. There is a strong focus on the region, rather than a single community. • To be successful, these regions must have the abilityto learn and adapt to the changing global economy. Most importantly, economic.development today is successful only when a partnership between the business, government and nonprofit sectors exists. By working together, they can create a community/region that is attractive to new residents (workers) and businesses, while continuing to provide forthe existing businesses and residents. 44 3 Christian County needs to stop the leakage of jobs and retail commercial opportunities and develop a blueprint for a more balanced growth to increase Christian County's self- sufficiency within the region. Our objective is to formulate an on-going, concerted, and collaborative effort for the county that is aimed to create more employment opportunities for its residents by . supporting its existing employers and attracting new employers to the region. It is the intent of such an effortto deliberately shape the region's economic future in each of our cities, county and region. This balanced approach to growth is necessary to secure a positive outlook for Christian County. local -=-20 2-==a -= -1--7. 4%566/4,4.====<=-- 2¤000EORC 0 --=- --qgmr.1.011twi1ir -.1;1*811222126/Ruill'REE;imp li:Zi#irtilibiltri,ER; 11 Eafillial.lin//7/3//8 lii- 11/(ME' 1 N Private Sector Model · Funded with private money • Not restricted by political boundaries · Allows for greater level of confidentiality · Direction is set by its members, and · Politics are minimized *kr·§1 0-p··'j{2· t. · 1-/j· ' 94 '9.,4.:44:: &- 19:*te £1 - 3 -··56/tvow »1- -91' 4 7.$ 7 ..;/99 W Public/Private Model · Funded with both public and private money · Establishes public private partnership · Facilitates infrastructure improvements, and · Can have stand alone governing board 0 affiliate with public or private sector group. $44%#Dff,r''ij2 .2 '.:''f ' f ,?4 y>Li ·(:92i¥ 4· ;. 2. , 3,:4 144,0 4 ., c ·: Fil" t)' 14 f':1 - 3 ARTICLES OF INCORPORATION: Springfield's (2/14/83): are specifically to support and assist in the development of jobs, and thereby to enhance the economic welfare of the inhabitants...foster greater employment oppgrtunilties...improvbgthe stapdard of living ofthe inhabitants...to aid in the development of jobs.. for those seekilig gainful employlpet, but are unable to do so by virtue of lack of employment...to reduce t!19 burdens of taxp_ayers in providing sisistence payment...to an organization exempt under Section 501(c)(3)...to be used exjusively for assenlwing and dissemination of a community profile, analysis of any cemmunity tension, discriminatiqn, physical deterigratio¤, and economic development efforts...to conduct studies and propose improvements with regard to the quality, utilization and effectiveness of economic development...to encourage industrial and business expansion by encouraging business and industrial enterprises to locate in the City of Springfield. 0 2. - * - m©.1-.q-u . 7713»2- -7 7--' - J-*r -.-0y. - 1 - 2=-amp-» r=-17 0 Joplin Business and Industrial Development Corporation (10/21/85) This Corporation is organized exclusively for charitable purposes as described in Section 501(c)(3) of the Internal Revenue Code 1954...specifically to support and assist in the development gfjobs...to enhance the economic welfare of the inhabitants...by fostering greater employment opportunities...thereby the standard of living of the inhabitants...to reduce the burdens of the taxpayers in providing subsistence payments to those unable to obtain gainful employment...exclusively for assembling and dissemination of a community profile, analysis of any community tension, discrimination, physical deterioration, and economic efforts...to conduct studies and propose improvements with regard to the quality, utilization and effectiveness of economic development...encourage economic development and industrial expansion...encourage employment opportunities D CHRISTIAN COUNTY WILL BECOME A DESTINATION FOR HIGH QUALITY TALENT AND INNOVATIVE EMPLOYERS IN THE SPRINGFIELD REGIONAL MARKET PLACE D It takes about 7 years to a get a Ph.D. in economics from a leading school. But ... you can capture the seven years of- schooling in one sentence: "IF THE OTHER GUY'S GETTING BETTER, THEN YOU'D BETTER GET BETTER FASTER THAN THAT OTHER GUY'S GETTING BETTER...OR YOU'RE GETTING WORSE." Tom Peters - OU .14 EE> .5,4.,·4 8.8,th.41§1·...,.i.;;'4H 1%6,: 9 «0;.*, ··. , .% t th'.< :. 4 4 - , - 0 - f .Li>i 21.i·41.',m·,4.<1.a24i,3? "If you want to keep getting what your getting, keep doing what you're doing. 0.£1Ak i. P ' 'p &4. ;3•1%9- .:1 1 1, lf. &*BERM/mb#Rds?tted : *, . y.y· . .0 Et,.,N,p.' HOR<24*ji.,s:49,9 .£1 f f.r :: ·f: ' f*pu,t>YE: .ib: -:i;140.7.iFr r i 0,4,6.»:11{E>idttimi,RA*?441#t Economic Development Director (Wage and Benefit) analysis Citv/Countv Population Entry Wage Max. Wage West Plains 11,986 $50,000 $75,000 St. Charles 65,794 $75,000 $91,000 Smithville 8,425 $46,800 $68,323 Rolla 19,559 $70,000 $85,000 Raymore 19,206 $57,754 $86,632 Odessa 5,300 $44,829 $54,218 N. Kansas City 4,208 $55,661 $83,492 Lake St. Louis 14,545 $78,148 $117,222 Independence 116,830 $59,547 $104,547 Columbia 108,500 $76,003 $160,705 Branson 10,520 $68,660 $102,990 Average $62,036 $93,603 W/Benefits (@30% est.) $18,610 $28,080 AntilmijAI•ge/Benefit $80,646 $121,683 46.45>rri. 4%14.· i . 1 5. Expenses (cont.) Office: It is proposed that either Christian, Ozark, Nixa or another--yet decided, neutral site provide office space and administrative assistance to the ED Director Supplies $500 Postage and Shipping $1,200 Telephone $800(Cell and LD) Professional Expenses Business Retention $8,000 < Business Entrepreneurial $8,000 Business Marketing & Attraction $25,000 Project management $5,000 Education & Certification(s) IEDC $3,500 Governor's ED Conference $1,200 MEDC membership & conference(s) $3,000 SREP $5,000 Wage &Benefit (prev. page) $80,646 frotdliwithtentry=level wages $141,846 . 1. 2%2Ct 54%24?-1 ·::4.2 ... . '. 4 Please join us as a partner in Christian County's economic development future... n 0 ls,kel» L., OIr'. 1 C.29 , 4, €+3 1 ,+1 1 829 L.2 el:9 4 ¥-0- -4.vn-,r-- r,Sq k.'YW,- f#¥T,A, :2499•k '022€1446 -3 SWI:....-R---0-- G,a Ub;UF02.0agz,1125:241*211;3225132a95,M!.lbv.Zilwl.171£41-42xs:%91(,, 03 5.2# Ath. Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 January Term http://ChristanCountyMO.iqm2.com - Minutes - Thursday, January 14,2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title . . Status Arrived. Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett , Western Commissioner Present 8:50 AM' Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission D Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to approve the agenda for January 14, 2016. RESULT: ADOPTED [UNAN[MOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann'Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials - Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to approve the minutes for January 8, 2016. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western C6mmissioner SECONDER: Sue Ann Childers, Eastern Commissioner D AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Financials Certified Court Order 01-14-2016-01 January Term Thursday, January 14, 2016 8:50 AM Financials: Certified Court Order 01-14-2016-01, January 2016 #332 Sales Tax reviewed in the amount of $304,746.22 Presiding Commissioner Weter entertained a motion to approve the financials for January 8, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Christian County Commission Discussion - 2016 Mileage Rate Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. The mileage reimbursement rate for 2016 corresponds with the IRS rate of 57.5 cents per mile which remains unchanged from 2015. Presiding Commissioner Weter entertained a motion to continue the mileage reimbursement rate of 57.5 cents per mile for 2016. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:46 AM Todd Wiesehan-Planning and Development Right-Of-Way Deeds - Quit Claim Deed-Terrell Creek Bridge Right of Way Conveyance Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Andy Arndt, Highway Administrator Miranda Beadles, and P&D Administrator Todd Wiesehan. Todd Wiesehan presented the Commission a standard Right of Way Conveyance from two land owners, Brian A. Smith and Kenny Burkey. This will allow Great River Engineering and Billings Special to access both sides of Terrell Creek Bridge needed for construction. Andy Arndt asked where the bridge was located? Answer from Miranda Beadles: On Termll Road, east of Billings. It is the w,stern most bridge. Ms. Beadles said the plans include realigning, straightening, and widening the bridge. 21Page January Term Thursday, January 14, 2016 8:50 AM Presiding Commissioner Weter entertained a motion on behalf of the Billings Special Road District to approve the Quit Claim Deed signed by Brian Smith. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Quit Claim Deed-Terrell Creek Bridge Right of Way Conveyance Presiding Commissioner Weter entertained a motion on behalf of the Billings Special Road District to approve the Quit Claim Deed signed by Kenny Burkey. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers n Motion/Vote - 10:00 AM Miranda Beadles-Highway Engineer Discussion - 4Th Quarter Sales Tax Distribution - Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Andy Arndt, Highway Administrator Miranda Beadles, and Amelia Wigton. The Commission reviewed Ms. Beadles fourth quarter distribution proposal for project funding totaling $245,462.18. The total distribution for 2015 is $1,029,262.50. Ms. Beadles made note they are distributing 23% this quarter because 27% was distributed in the previous quarter. Selmore Special received no distribution for the fourth quarter because they have already received the full 100% participation amount. Presiding Commissioner Weter entertained a motion to approve the 2015 fourth quarter distribution as proposed. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 JJ Leek-Citizen Motion/Vote - 10:30 AM Discussion - Nixa/Ozark Farmers Market Discussion 31Page January Term Thursday, January 14, 2016 8:50 AM Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Amelia Wigton, Executive Assistant Julia Maples, JJ Leake, and Recorder Kelly Hall. JJ Leake is asking the Commission for permission to return on Thursday nights to have a Farmers Market on the courthouse property. She said the market will carry insurance as they have in previous years. Presiding Commissioner Weter said that due to the poor lawn conditions on the north side of the courthouse, the market operation would need to be contained to the southside of the building. Ms. Leake asked that if they secure musical performers, could they use the pavilion? Answer: Yes, if the market stays on south end of building. Julia Maples said that this years Farmers Market will be vegetable and fruit growers only. Presiding Commissioner Weter asked if a formal agreement had been executed in the past? Answer from Julia Maples: No, it was verbal with agreement with the stipulation that they carry their own insurance. Presiding Commissioner Weter said if the market remains on the south lawn and meets, the insurance requirement, he agrees to the Farmers Market. Commissioner Childers agrees to the Farmers Market and use of the pavilion for music. She requested that the market organizers provide dates for music to ensure access to the pavilion. Answer: If musical performers are secured, they will provide Commissioners with the dates. Ms. Maples stated that during the Farmers Market, if other requests for lawn use are made, they are agreeable to sharing as it could be beneficial for all participants. Presiding Commissioner Weter entertained a motion to approve participation in the Nixa/Ozark Farmers Market pending validation of insurance coverage. 41Page 0 January Term Thursday, January 14, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:00 AM Wayne Glenn-The Old Record Collector Presentation - Original Christian County Landowners Book Presentation Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Amelia Wigton, Wayne Glenn, P&D Administrator Todd Wiesehan, and Recorder Kelly Hall. Mr. Glenn presented his new book listing the first 939 people to buy property in Christian County. It documents the land owners, their families, property locations, and several photos. Mr. Glenn gifted Christian County Commission an autographed copy of his book. The book is available for sale at the Christian County library and Nixa Hardware. D Commissioner Barnett thanked Mr. Glenn for promoting the. county. Motion/Vote - 1:30 PM Todd Wiesehan-Planning and Development Proposal - David Turner-Wastewater Treatment Proposal Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, P&D Administrator Todd Wiesehan, David Turner, Rick Helms, David Casaletto, Sean Turner, and Greg Whitlock. David Turner owns land that sits on the northern edge of Ozark near Farm Road 194 and NN Highway and would like to develop the property into a subdivision. Mr. Turner has met with the City of Ozark about ways to develop this land and at this time, the best recommendation is to install a separate sewer treatment plant and water lines. He brought in Ozarks Water Watch to provide credibility to the planned development. Presiding Commissioner Weter asked if this is a similar system installed in Saddlebrooke? Answer: Yes. Mr. Turner has consulted with Attorney John Housley and will consider legal documentation between Ozarks Water Watch and his construction group to lay out security measures that would reduce the risk of financial losses. He also said that hi& company would be willing to secure an Irrevocable Letter of Credit that would secure the building project until the subdivision could self-sustain. Mr. Turner said that Ozarks 51Page 0 January Term Thursday, January 14, 2016 8:50 AM Water Watch and White River Valley Environmental has provided other suggestions for easing the costs of development. David Casaletto assured the Commission that Ozarks Water Watch is a financially stable non-profit company that would own the treatment plant and water system, utilizing White River Valley Environmental to service the plant and ensure proper operation. Greg Whitlock presented the Commission with schematic layout of the wastewater system proposed at the development. Discussion of the system layout, operation, mandated criteria, complexity, and power failure provisions followed. Presiding Commissioner Weter asked what prevents Ozark from giving their approval on the drip system? Answer: Mr. Casaletto said he believes the City is reluctant to have a subdivision that's not on their sewer system. 0 Presiding Commissioner Weter asked what surface would be over the drip field? Answer: It would be a grassy area, good for recreational use. Commissioner Barnett agreed that Saddlebrooke's set-up has been successful and the County's experience with White River Valley Environmental has been positive. He said the Commission should talk to City of Ozark about their objections before a final decision. Commissioner Childers asked if environmental studies been performed? Answer: No definitive answer from developers. David Casaletto said that it's probably the best system in place. Presiding Commissioner Weter said in determining the next steps, the County will need details about the Letter of Credit, get input from the County Engineer and the P&D Administrator, and obtain advice from the County Counselor. He assured the developers that the Commission will work to expedite a decision, and acknowledged that he looks more favorably on this plan over a traditional wastewater treatment plant. Mr. Turner said the City of Ozark is willing to consider de-annexation of the land. 0 Commissioner Childers asked if run-off will be an issue after homes are built? Answer: No, that will be accounted for in the platting. 61Page January Term Thursday, January 14, 2016 8:50 AM Commissioner Barnett asked Mr. Helms how many drip systems White River Valley Environmental operate? Answer: A dozen. Mr. Wiesehan told the developers that the best plan of action would be to proceed with providing a sketch plan to the County and getting the area de-annexed; during this time, the Commission can take up whether the development is appropriate. This will allow them to get straight to the platting process and get on the County Commission agenda for approval. Presiding Commissioner Weter concluded with a statement that this was an administrative hearing only. III. Adjournment 0 The meeting was closed at 2:11 PM Motion/Vote - Adjourn The County Commission completed the scheduled meeting for today. Due to the holiday, no meeting is planned for January 18, 2016. RESULT: ADOPTED [UNAN[MOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissibner AYES: Ray Weter, Bill Barnett, Sue Ann Childers ; Ray ikefer- Presiding Commissioner, Ray Weter 0 -Barmen Western Commissioner, Bill Barnett 71Page 1 D January Term Thursday, January 14 2016 8:50 AM 44 Ne.Vij Sue Ann Childers Eastern Commissioner, Sue Ann Childers D 5 81Page CERTIFIED COURT ORDER #01-14-2016-01 3 RECEIVE[ The Treasurer is hereby ordered to pay the following IJ£ entities: JAN 13 -210 KAY BRONA COUNTY CLER! January 2016 #332 Sales Tax January 2016 Term 2016 #332 Sales Tax ' Receipts # 26344 January 7, 2016 Sales Tax #332 Received , I $304;746.22 . CKS Common Road 1 30.98% $94,410.38 301-420-209 Common Road 11 . 30.39% $92,612.38 302-420-209 Common Road 1 17,708.33 301-420-209 Common Road 11 17,250.00:302-420-209 3 Budget Apportionment Common I Total $112,118.71 Common H Total $109,86238 Amount To Remain In Pool 1 i $82,765.13 · ,».1,/ 0434 1 ! k i Ul A Presiding Cammissioner Ray Weter 2173.9. lise_ Western Commissioner Bill Barnett li r: AT JAN 1 4 20111 11 ,r'sCI 0*, -9£,c/ 01,1/4 1 1 + ,-3,P! ---Bastern Commissioner Sue Ann Childers i 45?9 .at . S IN TESTIMONY WHEREOF I,lhave hereunto set my hand 0 U SEAL ? 3 and affixed the Seal of}said Commission, at my sgt :es '19.0. ..,le.> office in Christian Coukty this, the 14th day of -4.;eg.. .... January, 2016. 'f;Z\Nele 44£,o Clerk .... -.ie Christiant County Commission U _- * CHEIST[AN COUNTY 3 Ray Weter OEF*Ckf · Presiding Commissioner COMMI&NON , · Bill Barnett Western Commissioner 100 W Church 6trect, Doom DO r Ozark, Miaaouri 65721 - Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 6 Eastern Commissioner January 14, 2016 To: Christian County Office Holders Re: Mileage Rate The Christian County Commission announces the mileage rate for 2016 will 00- correspond with the approved I.R.S. rate. The amount will stay the same from the 2015 rate of 57.5 cents per mile and will be effective January 1, 2015. We ask that you continue to utilize county vehicles while traveling to training sessions or running errands. The practice will continue to save the county money. Thank you! 2/W,Le/1 /31,Ul JAUJ ®du 44.04 d- 0 Bill Barnett Ray Wete '--5e Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancounlymo.gov * Printed on Recycled Paper 1, W u E '2 m & i: e 'f 1.Ll 5 #3 , > a wl. 0 0 8112 16 -7 E 4- O ri el in 0 9 140 t< 0 16 0 , CU 1, 6 3 C> '41 I rn 01 :1 C al, -'. - - D a} E £ 9 9 U (0 AE 9 9 0 Mti M d 3 r •0 : 0, 11 92 6 4'Subu 19 2 === Ba, ro -S R. C L 2@7 m m n CE O e 12 = 4 1 3 W 5 \0 10 ZE ; 2 2 7 CO, 01 9 C g g g -M E 46, Ual c . B128 Rge 2 9 2 9 0 0 f' E E ti . 1=43$0 8 2 0 09 01 2 26 B k g R 1 0 8 L 522 12 8 1 -8 M fl 9q¤ 2 t-E; 7 g - 5 U 9 0 10 01 01 ==4 .Wto= a}a}E 2 6 1- 14 C> 9 0 mr-a, Hel 0 5 10 Res V') en M 2 2 A ¢21 W 2 8 M :4 0 0 9 9 0 .a, 43 6 - 4 2 4 m .4 2 W - ¥71 5 N 9 81 -5 - 9 9 9 052> ..Door-W U),1,2 dke M 7 01 £ m .% 8 -2 o OCR ·2 - ,6 u /5 R * 2& C =,2 2 2 -8 6 9 4 R m w 6-010 2 Z 0 C 0 . a 32 c IE .N - U) Ul . 4 C) E35 4.1 mE= 885;geg.8.888.Z.gS.8. int 511115;8519= /8 ona ME!"11111111111111 mN. 48,5 2 4 4 420 ===== %8·888801828808*01% 01 42[44*Re#%441"E 5/ aa/33&39:naa-n: 8 t; 5 31 Q g miSMMMEEMitili:Meigi: @mi ti 88:18;888828*m.8 R - §010200§211*98 E 2 0 Kiliall]INE[El]Iial E & 7 .1 a0 /8 186585•mille/-1 & 88488888888888 me M ERN %**REM g Mt•I // 1•26%1115!Miling g 5 % 8888EER€888E os*§§§10#204 .O R ·59 Ii" 11#60•0110:imeleg @t;; M8 - 0 1 21 .E w Di - 2 20 28=2 ri 15 %=91@Bil B =108"en=ZZ= W tuG0EOO=-19<1 3 EMEZE==82*4£ 2 =1:mv'kzu.:dz:IS., =1=22%55§2568 0200 20= 2 iii 8903 0 i @i g la 8/SO %08iWmo rw &* @ .FNE@8&86w&&#MA ACCEPTANCE OF QUIT CLAIM DEED The Christian County Commission hereby accepts the interest in real property conveyed by the Quit Claim Deed from Brian A. Smith, Grantor to Christian County, Missouri, as Grantee, for the property legally described in said deed executed October 23, 2015 and hereby consents to the recordation of this Quit Claim Deed. Passed, Approved, and Adopted this /4 +Lday of J BA -11 , 2016. fah ( A )2L-L Fia-y Wetdr, Presiding Commissioner 't GAA,A ) U-itbub --Sue Arm Childers, Eastern Commissioner 82 8 £927 I0 ·ATTEST· Bill Barnett, Westem Commissioner 4.- 1- Count¢qm·k 3 QUIT CLAIM DEED THIS INDENTURE, made this 3-3 day of (3.-roev11 ,20 15 by and between BRIAN A. SMITH, a single person, of the County of Christian, State of Missouri, hereinafter called "Grantor," and CHRISTIAN COUNTY, STATE OF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 West Church Street, Room 100, Ozark, Missouri 65721); WITNESSETH, that said Grantor, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable-consideration, to- it paid by the Grantee, the receipt 6f which is he?ebi, acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, its heirs and assigns, the following described real estate and interests in real estate in the County of Christian, State of Missouri, to-wit: (SEE ATTACHMENT"A") TO HAVE AND TO HOLD the premises aforesaid, with all and singular the rights, privileges, appurtenances and immunities thereto belonging, or in anywise appertaining, unto the said Grantee, so that neither the said Grantor nor its heirs, nor any person or persons for it or in its name or behalt shall or will hereafter claim or demand any right or title to the aforesaid premises or any part thereof, but they and every one of them shall by these presents be excluded and forever barred. 0 IN WITNESS WHEREOF, the said Grantor has hereunto set its hand and seal the day and year first above written. <374.4 Brian A. Smith STATE OF MISSOURI ) INDIVIDUAL ACKNOWLEDGEMENT COUNTY OF 6·rea AL ) SS. 10 On this 2 3 day of 001-ober , in the year 20LSTbefore me, a Notary Public in and for said state, personally appeared Brian A. 5-mith, who, being by me duly sworn, did say that -- he is the person describedin and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. And said Brian A. Smith further declared himself to be single and unmarried. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my pfficial seal, at my office in (35-A'22'AF /LA &V M 2 SSO A: i the day and year first above written. 1 i. i.< ?.Ai&*3 3-: 9'4 3 .i;:>ug<-j>·: ·* F %--'.311***2i. ..%644.J-- 10'ye]9 i u.2 .41#8/" 2r 3> .4.171&4 ifi, 3 li 9 94@me /**,Z b,Flif34,5 4-. rssci. 3 >F >Ne »52% /9 ./.-t. i*,iD.i.: 'S O.k= --*-4-1 - .47'111.13-91'U + *Ke. .11 •'Cl 1'·'€k, +A y *Ajy,*;2 «4 41 1% :+ ..: c-,A#*0»4 .... 24460 + ges*:,5 34.Fi . 7.2 3./*«32·„-r:=4:.'.4. - 91!*22'494..2:, er-:J.hu..re .3.7... 1,%.:,43--- »72»pr .* "Sfq, t* SCHAMATIC LAYOUT SCALE: V=300' J / WHITLOCK TURNER NN DEVELOPMENT DATE: 01/14/16 V E'NGINEERING. LL 9648 E North View Road CHRISTIAN COUNTY, MISSOURI SHEET: 1 Stamord. Missouri 65757 Phone: 417-582-4003 r d¥anTex® Treatment Syster-r-Is - A Manufactured by Orenco Systems,Inc. 4.4- 04 ' 140 =>91644 ··24<27'-2 43.'t©y,F. -'t.- *, I»G€ 4 -/ 4 - 1 - «5117 % Imillillillillillillillillillilillililidigil"/IT-tr:sgut./D-/ 4* nwe . 1 V Applications: • Municipal systems • Subdivisions, apartments Decentralized Wastewater Treatment • Golf course developments, resorts 0 for Commercial Properties and Communities • Manufactured home parks • Parks, RV parks, campgrounds • Schools, churches, Orenco Systems®, Inc. businesses 814 Airway Avenue, Sutherln, Oregon, USA 97479 ToM-Free: 800-548-9843 • +1-541-459-4449 • wwworenco.corn • Rest areas, truck stops AdvanTex® IOO Treatment Systern E The Product 'Mit Orenco's patented* AdvanTe)(® Treatment Systams can make raw wastewater up to 98% cleaner, meeting stingent regulatory requirements.Theycan also reduce nitrogen significantly, depending . on influent and configuration. Orenco's commercial-sized (AX1OO) Advan-rex Systems offer all the benefa of Orenco's residential line: - •- Consistent reliable kealment men under peak flows -- »Le!-MIeiM.*diars.»64-*gi<-tr r..%. • Compact package, small footprinl b 'small sitA • Premanufacttned package, induding Mle medium, for quar# control J 6*114*th?enifga;**afun**Wigh;&4*8-: · -- f »:lax#43,¢hM?IAWBE**60**maE"· . • Low maintenance re*ements, low power use (<2 KNh per 1000 treated gallons) i e , i 4*10804101*i#*5*40-gpWRfitio®Ud*. • Low life-cycle costs f jittn 6 y • Production of dear, odoiless effluentthts ideal forreuse 2- 33 ·3 77 *: ,• , - , 6: C * 1 44= AdvanTex Treatment Systems for supplemental BOD and ammonia reduction are also available. - 4 4% 4 1 '49 Owgwiorenco.com/systems/nitrogen_reduction.cfm) - t. :- . · '4"2 ii72-Ne. if j g. 52 I k Ff :' 7. b .. 5.»4·49 ·19 . 7 ell t·,-1 '13 4*1» Sample System Layout: Cl, r er 4?*2091€31?22221392MalwSPAy&'.407:323.2 Tanks ara buried. A)(loomterpodscan be Installed adi€Effiuentipistribution. 2 131, above ground or partlally bermed, depending 1*34-31**fm060nda<)sibbe@*d*6**3. on site cond#bns. 49.li@*s**7**%»W'*®0340@%*mA p'-6%**ht*bEA*8*61581*#*@07*teff 4 *14%*W#*#Ce"%6&6/. :%1*@Eali@additidsit#3363344»142:1 tial*19*Ambintij#***!*1?1))68*ijaitt ·J f A.88*04¢¢»S f«**04-'-Id 3tb»i#0*ib>*a}ah:·;432 43*Itf*-5.1 : 4 2.2.-49 Eju# 33 AR*ze€€*Ect&93-*24*»9**91·10=· 4., 2e>·2··03< 42«4«7»»:33falliN 1:519<35%RAP»kat,-0- J..g:&1.,4 1 . #**9Ee®-%*24193696*cait*phy028§@a,>p. 0 0*ldedbatedihhoba**©*i@u#?28****46* :.f .-344>a»•·rze /·c 94*yetem 64**bh»36*-#46*03(6#846 -2 . AdvanTex® AX100 Treatmer,ma=77 Decades of Research, 4%¥H@yeieaa99931·.024*91·Eaq£*,fe»'9¢fr»71-«tu. , * fftli*oVP%9*f%5;Pmd*C®&+IM- ... It is also supetior in its treatment media. AdvanTex uses a highly efficient lightweight textile that' 24*¢ e >1 , 0"Ri#mak-Wig'. ti. a. has a large surface area, lots of void space, and a high degree of water-holding capacily. ti Consequenty, AdvanTex Treatment Systems can provide treatment equivalent to thAt of sand fit- 4 445** 4 treathigh-volumecommercial andmulti-familyflwisinaverycompactspace. '· 51- c £ p /2. I ./ I ·. I ./ &1%322/&19.144394*diJQ'Mg: Lijjfapi*4,6/Slfilist#rd<1*5 L J' Ourtextile-based,multi-pass treatmenttechno'Jgy has undergone third-parly testing and evalua-·'.4- tft€*f#t[%*%4f€44*35* 57,'<- . tion to ANSI Standards, About 30,000 residential-sized AdvanTex flters have been installed sin,je %40*4WhikiiA£i*Ghtl@i*@EAUigiieiye*%9 1j 2000. And about3,000 commercial-sizedAX100unitsareno'winoperauon, including theinstal- *922*33#4-*:.,4.%*6£FFLWAOB$*PwfWAF244*, S. 4.; " lauons described on the back page. r:- ' I -1 24*4*:.k.201**4%*f&flie-*Wie 1. ....5 ..p· +¢30*3 *f# . 4 5 3&:34& P.:d:'-:. - »-, ... t :. 2342.41.5,·:9' /:C + ' - 3 *%94 -. 4.........: .447570924?»*9*4«4*00*21;*§»pfigite**4 9 .70:.4./ 8€Atommianentto'ongoing}0&!vIMgned*»87-3 ./..4....fy*P' k·AiDrigoin8:ftian&1570§[Ip 63 '28td*%.*39*2%99% d A FO,PE.f#194;614*fGS':..%%22,bve.4:fe(»postfule*laotiritilvlaailek@.-3.§44.21·69 12: *18*ft5#8%%33%8*··:Gas2*5hK:dipick#:CME?32%i?Sififi%3t r.,4**:64+445488{:iG'**42.440'·m--""Md ¥*»35***4* ?2*sbe»*»7+93,31(44*4»:- '1411·93··WH-A **>*2*»44:43€·....4,*_44 4 =29.1-4389&..> g I *%%9}05*42 %9-€»92<€09*glpiX#&,-.-14«e'*56%* 8*59&44+44401**+91*?*EN*1 2%m»ti*»%39€29%«99% 421 2 45%<·8$D';22':INOJEE'.q»€4*624.d,5k9**:2. kjft Et*35tma{5**flim,M¢3%%%15;% AdvanTex® AX100 Treatmenmi=-n T 13**AE**941*yey=rrf:Y »» re.lu14>im4k»*39 < =,w:.Rv***ef *Et'N";"«»'0;26•.*·:Prga. +54*95'MAB#paj=<3»d §4*m€8y#*%19- 1,)542** *»4*19444%* 942*lon.. „ #. - . ucisiordecenti@BredwaitSA. i**gle@Tfm.:m? %9/ zte@with,ab R 00<,- 0799 3 24%2% **Ra239:212*4 e · ay@.ridal#&'6'620#the.edi*29*4499 Malibu Restaurant and Residential Development 9**24(62&16**fAN/Mi-*tAt*% lenAX100satthetopof a Malibubluffamtieatinghigh-strengthwastefrom alarge(200+ attati#91 seat) beachhont mstaurant, 100 feet (3Om)below. Thishigh-visibiltytouristdeslination re- quiresreliable,odor-freeoperation. Effluentsamplingindcatesexcellenttleatment,including nitrogenreduction.Atanaclacentresidenualcommuniv,anothersystemhasbeeninstalled, v =29·*24,9.-p»-5 -g>.. consisting of 20 AX1006 capable of treating up to 60,000 gpd (227,000 L/d) peak flows, ***#im*»p#Ele.#* Mobile, Alabama U..1.-4. -I. .- Utility-Managed :52*.4/-/ =- .;50*03272¥'12-2.2.-- *2%9jF#i*2*a***f!*%9 Subdivisions 8:.»-94.2/4-faililided *xem*WI*222*93» Since 2003, South Alabama Utinties 226...SPfijillmililiimililiIil '24*4*!Me:41 :SLWeE (SAU) in Mobile County, Alabama, **'*%0*9*4*m» has become the subject of nation- /,f0·"'··.4<:8*#·*>F. 9.24 AX100s locatedat 13cifferenttreatnentsites. Alltold, SAUhasthecapacitytotreatnearly m:*fl¢*e half a mlion gpd (1.9 mition L/d) of emuent, at betterthan 1O mg/!_ BOD/TSS. 23-ye:3244«49:42..'.tz'-59*I* UnderSAU'sprogram, developers, buDders, homeowners, andtheutilityallsharathecost of extending wastewater infrastructure. Costs vary by development, but SAU cumently 20:fus'TED;02*i**fS*%*B«%*agiggE charges homeowners about $35-40/month for service. Overall costs are about half the cost of conventional sewers. g Oregon Riverside Community 44 21 . P. '<4 '.Alp4346. Since 2003, twelve AX100s have been provid- ing advanced secondary wastewater treatment .im"m.*30¤11*2@lm in Hebo, Oregon, for a small community collec- 9eft.B149¥oi@yAven[IdifZ tion system that discharges directly into Three *2&@&6iE*,-2<2.,r%« Rivers, after UV disinfection. The average annu- ..--7,13,41#137·=.·* 4 al design flow is 17,000 gpd (64,400 L/d) with a Li.£*MIs.%0¥.».es · 3.,1*2 peak daily design flow of 80,000 gpd (303,000 #fg L./d) to account for 1&1 contributions from the -Ze .3,432'11-43 23> 01,- collection system. Effluent BOD5 and TSS -· are averaging 4.4 and 4.5 mg/L, respectively. Wgi ABR-ATX-AX!00-1 lo order a complete design/engineering packageforerenco's Commerctal Advan-mxTreatment Systems, 03 Re¥.22,011/14 contact your local Commercial AdvanTex Dealer. Tb lind a Commercial Dealer go to vmmorenco.corn/ systems and dickon 'Locate a Dealer." Orcal!800-348-9843 and ask fora systems englneen Christian County Commission 100 West Church SL Room 10 0 Ozark MO 65721 January Term , http://ChristianCount,MO.iqm2.com - Minutes - Thursday, January 21, 2'016 9:00 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:00 AM by Presiding Commissioner Ray Weter Attendee Name Title Status Arr-ived Ray Weter Presiding Commissioner Present 9:00 AM Bill Barnett Western Commissioner Present 9:00 AM Sue Ann Childurs Eastern Commissioner Present 9:00 AM Nikki Thiessen Assistant Present 9:00 AM Cheryl Mitchell Assistant Present 9:00 AM II. Agenda Motion/Vote - 9:00 AM - Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, and Director Phil Amtower. -- - - Presiding Commissioner Weter entertained a motion to approve the agenda for January 21,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: 5ue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:10 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - 2758 : Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Director Phil Amtower, Sheriff Brad Cole, and Lieutenant Trampus Taylor. Presiding Commissioner Weter noted that the published agenda contained a typo in the heading, which read "Approve Agenda and Financials", instead of "Approve Minutes and Financials". Commissioner Childers and Commissioner Barnett acknowledged the error and agreed to proceed with approving the Minutes and Financials. Presiding Commissioner Weter entertained a motion to approve the minutes for January 11, 2016. n January Term Thursday, January 21, 2016 , 9:00 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Chijders Motion/Vote - January 13, 2016 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 13,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - January 14, 2016 Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 14, 2016. RESULT: __ ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Financials Auditor Lacey Hart revised the 2016 mileage reimbursement rate that was approved by the Commission on January 14, 2016. The rate for reimbursement has been reduced to ' 54 cents per mile effective January 1, 2016, which corresponds with the approved 2016 IRS rate. Presiding Commissioner Weter entertained a motion to acknowledge the receipt of the letter from the County Auditor. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioher SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers m Motion/Vote - 9:16 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Commissary for Inmates 21Page January Term Thursday, January 21, 2016 9:00 AM Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Director Phil Amtower, Sheriff Brad Cole, and Lieutenant Trampus Taylor. Bid opening for provider of commissary to Christian County inmates. The Commission was presented with two bids. . Keefe Commissary Network, the County's current provider, presented a bid with individually priced items. TurnKey Corrections presented a bid with individually priced items. Presiding Commissioner Weter asked Sheriff Cole and Lt. Taylor to review and compare the bids and return with a recommendation on January 25, 2016. Motion/Vote - 9:30 AM Phil Amtower-Emergency Management Bid Opening - Bid Opening-Mass Notification System Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Sheriff Brad Cole, Director Phil Amtower, and Administrator Todd Wiesehan. Bid opening for provider of a mass notification system for Christian County. The Commission was presented with five bids. Hyper Reach presented a bid for $16,500.00 annually. Airbus, the County's current provider, presented a bid of $14,786.00 for the initial year with an annual renewal discount. Civic Ready presented a bid for $26,400.00 annually. Code Red presented a bid for $18,500.00 annually. Swift Reach presented a bid foi $9,995.00 annually with a one time $1,000.00 set up - fee. Presiding Commissioner Weter asked Mr. Amtower to review the bids and return with a recommendation on January 25, 2016. Motion/Vote - 10:00 AM Todd Wiesehan-Christian County Planning and Developement Right of Way Dedication - Right of Dedication-Greene Rd C-1, Holder Rd C-2, Reed Rd G 1, Reed Rd C-1 Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, and Administfator Todd Wiesehan. Alice Samuel, Mary Sherrow, and Thomas Bray, owners of real property on Greene Road in the Common One road district have executed a Right of Way deed to Christian County. Todd Wiesehan asked the Commission to approve the Right of Way conveyance to Christian County. 31Page 3 ]anuary Term Thursday, January 21,2016 9:00 AM Presiding Commissioner Weter entertained a motion td approve the Right of Way transfer on Greene Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eahtern Commissioner SECONDER: Bill Barneltt, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Holder Road Dale Detoni, owner of real property on Holder Road in the Common Two road district have executed a Right of Way deed to Christian County. Todd Wiesehan asked the Commission to approve the Right of Way conveyance to Christian County. Presiding Commissioner Weter entertained a motion to approve the Right of Way transfer on Holder Road. , RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 1 SECONDER: Sue Ahn Childers, @stern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Reed Road Larry Bowen and Karen Bowen, owners of real property on Reed Road in the Common One road district have executed two Right of Way deeds to Christian County. Todd Wiesehan presented two dedications, signed by the same party for two separate sections on Reed Road. He asked the Commission to approve the Right of Way conveyances to Christian County. Presiding Commissioner Weter entertained a motion to approve the Right of Way transfers on Reed Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:15 AM Chuck Branch-Citizen Discussion - Downtown Farmers Market Discussion 0 Pera phone conversation between Presiding Commissioner Weter and Chuck Branch, the agenda item will be rescheduled. 41Page 3 Janual·y Term Thursday, january 21, 2016 9:00 AM III. Adiournment The meeting was closed at 10:38 AM Motion/Vote - Adjourn The County Commission completed the scheduled meetings for today and will resume session on January 25, 2016. RESULT: ADOPTED [UNANIMOUS] r MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 11, {Diti 1 Ray Weter 3 Presiding Commissioner, Ray Weter Air'Gal?nm Western Commissioner, Bill Barnett 44,2/*0 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 51Page U- CMQI&TIAN COUNTY- Ray Weter Presiding Commissioner --- COMMI66ION Bill Barnett · Western Commissioner 100 W Church &treet Qoom 100 Ozark, Muouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 21, 2016 To: Christian County Office Holders Re: Mileage Rate for 2016 Dear Elected Officials and Office Administrators, The Christian County Commission announces the mileage rate for 2016 will correspond with the approved I.R.S. rate. The amount will decrease from the 2015 rate to 54 cents per mile, and will be effective January 1, 2016. We ask that you continue to utilize county vehicles while traveling to training sessions or running errands. This practice will continue to save the county money. Thank you! € a.4- Ray Wetr Bill Barnett Sue Ann Childers Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov · Email: countycommission@christiancountymo.gov O Iiinted on Recycled Paper 0 r Key January 15, 2016 Cheryl Mitchell Administrative Assistant Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 RE: Commissary for Inmates Dear Ms. Mitchell: With confidence, please find the enclosed response to the RFP posted by CCSD for commissary services by TurnKey Corrections (TKC). TKC prides itself as the innovator who introduced both kiosks and vending machines to the corrections market dating back to 1998. Based upon our expertise in this type 3l of system, we believe TKC to be the superior choice for the county. Included in this submission, please find the following: 1) TKCs responses to the RFP Requirements. 2) TKC approach/solution to Christian County's commissary needs which outlines all of the system features at a high level with pictures that will provide additional insight to the many features TKC has. CCSD County may employ any of these features at any point during our contractual agreement, at no charge. 3) TKC Service Level Agreement: This document outlines what Christian County will expect from TKC in servicing your facility. 4) Pre-installation meeting agenda As part of this submission, TurnKey Corrections proposes the following financial parameters as part of our submission: 1) Fees: TKC charges no service fees for any services it provides to the facility. 2) Equipment: TKC will install all required equipment requested at a mutually agreed upon schedule upon award of this RFP. 3) Additional feature: TKC employs over 30 additional major features that CCSD may desire to use. ALL of these features are employed at no cost to the county at any time. These services include but are not limited to: Law Library, PREA automation and compliance, Messaging, Debit Card on Release process, Program Registration and many more features. D For this submission, there are two main points of contact: l[Page 3 ur Key 1) Roben Allen: Responsible for all business development for our companies. Our company now has facilities in 31 states, Canada, Central America and Australia. I may be reached at 715-386- 5700 or via email, roba@turnkevcorrections.com. 2) Eric Bloms, Chief Information Officer: Eric is the head of our IT Development Team and would be the main contact for any technical questions pertaining to the system. Ben may be reached at 715-386-5700 or via email, benh@turnkevcorrections.com. We are excited to participate in this process. Please contact me with any additional questions regarding oursubmission. Best regards, Patrick McMullan, Vice-President 3 0 21Page n -Christian County Commission Invitation to Bid Return bid no later than: 9:00 a.m. Januarv 21, 2016 Central Time Product or Services Requested: Commissarv for Inmates (Please provide (4) four summary copies and one unbound original of your detailed bid proposal) Bid Opening Date: January 21.st, 2016 Bid Opening Time: 9:15 a.m. Contact: Cheryl Mitchell Administrative Assistant Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 ne: 417-582-4300 Fax: 417-581-5924 Email: countvcommission@christiancountvmo.Rov Christian County maintains a list of vendors Interested in bidding on products and services for Christian County, Itisthevendofs responsibility to update contact information. Vendors are removed from the list if they are invited to bid, but do not participate. The Christian County Commission office is not obtigated to send invitations to vendors. Due to the volume of request and postage costs, the Commission Office does not send bids to att interested vendors. Christian County fulnlts Its legal requirements by posting a notice in the local paper. 11 Submitting your bid: Bids are opened in public meetings on the opening date and time specified above. Any interested persons may attend. Bids must be delivered no later than fifteen (15) minutes before bid opening time mentioned above. Bids must be received in a SEALED envelope. Mark your envelope "BID DOCUMENTS-DO NOT OPEN". If the Commission office receives a container which is not identifiable as a bid/proposal, the Administrative Assistant will open the container to determine the contents. If the contents are determined to be a bid/proposal, the container will be reseated and the date and time received will be noted on the outside. Al! bids will remain sealed until they are opened and read aloud bythe County Commissioners at the specified time. Bids which are not received in the CommIsslonefs Office at least 15 minutes prior to bid opening date and time shall be considered late, regardless of the degree of lateness, and normally will not be presented or opened, except as stated below. Atthe time fixed for opening of proposals, the content will be made public forthe vendor and other interested persons. Vendors are cautioned to review their bid very carefully. Any additional information, specifications, drawings, etc. should be attached. Bids should be signed and dated, It shall be the responsibility of persons submitting bids to acquire the necessary specifications. TKC Response: TKC acknowledges this provision and agrees to adhere to it. {2) Late bids: Under extraordinary circumstances, the Commission may authorize the opening of a late bid when the bid was turned over to the physical control of an independent postal or courier service with a promised delivery time prior to the time set for the opening of bids. The County Commission is not responsible for bids sent to the wrong address, faxed, emailed, or received after the cut-off date and time. Rememberto address or hand-deliveryourbid. Bids will not be accepted by fax or email because we must have the original signed document. Bidders must consider the postal service or courier time schedules when sending their bids and provide ample time for delivery. The following guidelines may be utilized to determine the criteria for an extraordinary circumstance: Christian County offices were closed due to inclement weather conditions, /-Yal or courierservices were delayed dueto labor strikes or unforeseen "Acts of God", or postal or courier services did not meet the delivery time promised to the vendor. LJ Page 1 of25 n lruch case, the vendor must provide written proof that promised delivery time was priorto the time set for the bid opening. Al! such decisions are at the sole discretion of the Commission. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (3) Bid Withdrawal: Afterthe bid opening, a vendor may be permitted to withdraw a bid prior to the award at the sole discretion of the County CommIsstoners if there is a verifiable error In the bid and enforcement of the bid would impose an unconscionable hardship on the vendor. The withdrawal will be considered only after receipt of a written request supporting documentation from the vendor. Withdrawal shatt be the vendor's sole remedy for an error other than the obvious clerical error. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (4) Product Samples: The Commission may request samples for evaluation purposes. Any samples requested must be provided free of charge. Samples which are not destroyed by testing wl!1 be returned at the vendor's expense if return of the samples is stipulated in thevendor's bid. Samples submitted by a vendor who receives the award may be kept for the duration of the contract for comparison with shipments received. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (5) Itemization ofProposal: Vendor must clearly Identify in his/her bid and on the pricing worksheet, all components. It Is mandatorythat vendors submit with their proposal documents, itemization of all goods and services proposed. The breakdown must be itemized by model/part number, description of goods or services, and unit cost. C Response: TKC acknowledges this provision and agrees to adhere to it. (6) Minority Business Participation: Christian County encourages the participation and utilization of minority business enterprises in all projects of the county. Christian County will provide equitable and fair opportunity to minority businesses to submit bids and proposals and to receive an award. By responding to this invitation, the vendor agrees that it does not discriminate on the basis of race, religion, creed, national origin, age, sex or disability, and that It will refrain from any unlawful employment practices. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (7) Communication with County Employees: Vendors shall not communicate with any county employee regarding this Invitation to bid with the exception of the county contact written on the first page. Vendors shall ensure that no improper, unethical, or illegal relationships or conflict of interest exists between vendor, the county, any employee, officer, director, or principal of vendor or the county and any other party. The county reserves the right to determine the materiality of such relationships, when discovered or disclosed, whether intended or not. Ihe county also reserves the right to decide at its sole discretion whether disqualification of vendor and/or cancellation of award shall result. Such disqualification or cancellation shall be without fault or liability to the county. TKC Response: TKC acknowledges this provision and agrees to adhere to it. [8) Collusion: By submitting a proposal In response to this Invitation to bid, vendor and each person signing on behalf of the vendor, certify under penalty of perjury, that to the best of his/her belief the prices in the proposal were arrived at Independently and without collusion, consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other vendor, or any other competitor. Unless otherwise required by law, the prices in the bid have not been knowingty disclosed by vendor, and will not be knowingly disclosed by vendor, prior to opening, directly or indirectly, to any other vendor or competitor. No attempt has been made or wit! be made by vendor or any other person associated with this Invitation to bii partnership, corporation, or entity to submit or not to submit a proposal in response to this bid for the purpose of restricting competition. 0 Page 2 of25 0 TKC Response: TKC acknowledges this provision and agrees to adhere to it. (91 Discount applicable: Vendor will provide Information on any quantity discounts that may apply to the equipment or services utilized in developing their pricing structure. State the length of time the discounts are available post-Installation. TKC Response: TKC acknowledges this provision and agrees to adhere to it. TKC at times will apply discounts based on a mutual agreement with the facility on products and services provided and will determine a time frame of such discounts and clearly post them to the inmates electronically via the kiosks provided. (10) Incurred costs: The county Is not liable for any costs incurred by a vendorinthe preparation or production of its proposal or for any work performed prior to the issuance of a valid contract under Missouri law. Such exemption from liability applies whether such costs are incurred by vendor or indirectly through vendors agent, employees, assigns or others, whether related or not to vendor. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (11) Vendor's Personnel Qualifications: Christian County reserves the right to approve or disapprove the vendoes personnel providing services for Christian County Government. Christian County also reserves the right to request replacement of any person assigned to provide servkes. Unless the situation regarding the personnel requires Immediate replacement, the vendor shall be allowed at least fourteen (14) days after notification to replace unsatisfactory personnel. If requested, the vendor shall provide a list of names, social security numbers, and dates of birth for each such personnel who will be providing services at Christian County buildings, In addition, the vendor must notify Christian County of any additions or changes to the list Christian County reserves the right to accept or reject any of the vendor's personnel assigned to the contract to provide services. C Response: TKC acknowledges this provision and agrees to adhere to it. All TKC staff is required to have a BCA background check done before being hired. All TKC staff with access to the TEAM software are required to pass Criminal Justice Information System Security and Awreness Training for Level 3 CJIS Security. Each TEAM user has access in a limited capability agreed upon by the facility and TKC. [12) Insurance: The vendor shall understand and agree that Christian County cannot save and hold harmless and or indemnify the vendor or employees against any liability Incurred or arising as a result of any activity of the vendor, or any activity of the vendor's employees related to the vendor's performance under the contract. liherefore, the vendor must acquire and maintain adequate liability Insurance In the form (s) and amount (s) suffident to protect Christian County, its agencies, Its employees, Its clients, and the general public against any such loss, damage and/or expense related to his/her performance underthis contract. The vendor shall take out and maintain during the life of the contract comprehensive general liability Insurance which names Christian County, Missouri and its elected officials and employees as additional named Insureds In an amount sufficient to coverthe sovereign Immunity limits for publtc entittes as calculated by the Department of Insurance and published annually In the Missouri Register per section 537.610, RSMo. Forthe life of the contract, vendor shall maintain comprehensive general liability insurance coverage for ati claims arising out of a single accident or occurrence of at least $3,000,000.00 and for any one person in a single accident or occurrence of at least $500,000.00 Vendor shatl malntain during the life of the contract Workers Compensation Insurance for Vendofs emptoyees coverage that shall meet Missouri statutory limits or $1,000,000 for each accident, whichever is greater. General and other non-professional liability insurance shall include an endorsement that adds Christian County and their respective officials and employees as an additional Insured. Self-Insurance coverage or another alternative risk financing mechanism may be utilized provided that such coverage is verifiable and irrevocably reliable and Christian County is protected as an additional insured. TKC Response: TKC acknowledges this provision and agrees to adhere to it. [13) Vendor Liability: The vendor shall be responsible for any and at! personal Injury (including death) or property damage as a result of the vendor's negligence involving any equipment or 0 ce provided underthe terms and conditions, requirements and specifications of the contract. In addition, the vendor assumes the obligation to save Christian County, ding its agencies, employees, and assignees, from every expense, liability, or payment arising out of such negligent act. The vendor also agrees to hold Christian County Page 3 of25 \.Muding its agencies, employees, and assignees, harmless for any negligent act or omission committed by any subcontractor or other person employed by or under the supervision of the vendor under the terms of the contract, 1he vendor shall not be responsible for any injury or damage occurring as a result of any negligent act or omission committed by Christian County, Including its agencies, employees, and assignees. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (14] Business Compliance: The vendor must be financially sound and must not be operating under the protection of the Untted States Bankruptcy Code. The vendor must be In compliance with the laws regarding conducting business In the State of Missouri. The vendor certines by signing the signature page of this original document and any amendment signature page(s) that the vendor and any proposed subcontractors either are presently in compliance with such laws or shal! be in compliance with such laws prior to any resulting contract award. The vendor shall provide documentation of compliance upon request by Christian County. The compliance to conduct business In the state shall include but may not be limited to: Registration of business name. (lf applicable) Certificate of authority to transact business/certificate of good standing. (if applicable) Taxes (e.g., city/county/state/federal) State and local certifications (e.g. Professions/occupations/activities) Licenses and permits (e.g., city/county license, sales permits) Insurance (e.g., worker's compensation/unemployment compensation) TKC Response: TKC acknowledges this provision and agrees to adhere to it. {15) Terms and Conditions: The vendor Is cautioned when submitting pre-printed forms containing terms and conditions or other type material to make sure such documents do not contain other terms and conditions which conflict with those of this agreement and Its contractual requirements. The vendor agrees that In the event of conflict between any of the vendor's terms and conditions and those contained In this agreement, that the this agreement shall govern. Taking exception to Christian County terms and conditions may rendera vendor's bid non-responsive and remove it from consideration for award. Christian County will enter into a one-year agreement. p•ttian County has the option of renewing the agreement for two {2) additional one-year periods. This process is accomplished by a vote of the County Commissioners ( jyear anda letter notifying vendor of the award. Tile Commission will give vendor a 30 day written notice prior to the end of the term whether the county has exercised its option to renew or not. A binding contract shall consist of: (1) the RFP or invitation to bid, amendments thereto, with RFP bid invitation changes/additions, (2) the vendor's proposal and (3) the County Commission's acceptance o f the proposal by "notice of award" or by •purchase order". Al! Exhibits and Attachments Included in the RFP or bid invitation shatl be Incorporated into the contract by reference. Prices quoted will coverall renewal periods. The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained therein. Any changes to the contract, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by and between the duly authorized representative of the vendor and the County Commission or by a modified purchase order prior to the effective date of such modification. The vendor expressly and explicitly understands and agrees that no other method and/or no other document, including correspondence from the County Commission, acts, and oral communications by or from any person, shall be used or construed as an amendment or modification to the contract. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (16) Employee Bidding/Conflict of Interest: Vendors who are elected or appointed officials or employees of Christian County or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the vendor or any owner of the vendor's organization is currently an elected or appointed omcia! or an employee of Christian County or any political subdiviston thereof, please provide the following information: Name and title of the elected or appointed official or employee of Christian County or any Political subdivision, What is the percentage of ownership interest In the vendor's organization held by elected or appointed official or employee of Christian County or political subdivision thereof? TKC Response: TKC acknowledges this provision and agrees to adhere to it. TKC has no elected officials or employees of Christian County. jg) Independent Contractor: Page 4 of25 0 The vendor Is an independent contractor and shall not represent the vendor orthe vendor's employees to be employees of Christian County or an agency of Christian County. The vendor shall assume all legal and financial responsibility for salaries, taxes, FICA, employee fringe benefits, workers compensation, employee Insurance, minimum wage requirements, overtime, etc. TKC Response: TKC acknowledges this provision and agrees to adhere to it. TKC is an independent contractor and does assume all legal and financial responsibilities for the above listed. [18) Substitutions: The vendor shall not substitute any item(s) without the prior written approval of the Christian County Commissioners. In the event an item becomes unavailable, the vendor shall be responsible for providing a suitable substitute item. The vendor's failure to provide an acceptable substitute may result in cancellation or termination of the contract. Any item substitution must be a replacement of the contracted item with a product of equal or better capabilities and quality, and with equal or lower pricing. The vendorshall understand that Christian County reserves the right to allow the substitution of any new ordifferent product/system offered by the vendor. Christian County shall be the final authority as to the acceptability of any proposed substitution. Any item substitution shall require a formal contract amendment authorized by Christian County Commissioners prlorto Christian County acquiring the substitute item under the contract. The vendor shall not be relieved of substituting a product In the event of manufacturer discontlnuation or other reason simply for reasons of unprontability to the vendor. TKC Response: TKC acknowledges this provision and agrees to adhere to it. All items available to inmates for purchase shall be approved by administration upon agreement between the facility and TKC. No substitutions will be made without administration approval. (19) Replacement of Damaged Product: The vendorshall be responsible for replacing any item received in damaged condition at no cost to Christian County. This includes all fuel costs for returning non-functional items to the vendor for replacement. CDC Response: TKC acknowledges this provision and agrees to adhere to it. Any items damaged or found to be defective will be handled according to an agreement between TKC and the facility. Upon delivery of inmate orders and verification by jail staff that an item has been damaged or is defective, TKC will either reimburse the inmate the amount of the item or send a replacement. Inmates also have the ability to communicate through the messaging system on the kiosks with TKC staff pertaining to product grievances or suggestions. GO) Prices: The vendor shall submit firm fixed prices on the Pricing Page. All pricing shall be considered firm for the duration of the contract period and subsequent potential terms and conditions. Al! pricing shatl be quoted with all fees inctuded. Vendor's prices must be the lowest offered to any governmental or commercial consumer, underthe same terms and conditions. TKC Response: TKC acknowledges this provision and agrees to adhere to it. A list of the most popular, but not limited to available commissary items with package sizes can be seen in exhibit B. TKC has thousands of items available to facilities though most facilities limit their product selection to about 200 items. All items that will be made available to your facility will be submitted to Jail Administration. TKC acknowledges that the facility has final approval of what products and prices are offered. The variety of products that offer wilI meet this provision servicing inmates of all ethnicity, gender and local preferences. Additionally, it is important to note that TKC only provides common, name-brand products to inmates. Our competitors often offer a high commission percentage that is subsidized by using Iower quality, poor-selling generic products. TKC only uses name brand products such as Frito Lay, Pepsi, Coke, Mars, Nestle and many other common brands. . TKC has found in tests in multiple states that offering name-brand, nationalIy recognized products C-fnerates higher sales and in turn, higher revenues and inmate controls for the facility. Ali products and LUices will be submitted to the facility for approval; the facility reserves the right for approval of aIl products Page 5 of 25 L,Ald in the facility. Last, the facility has the ability at any time to restrict products both in a discipline format and eliminate the product entirely. (21) Description ofProduct: The vendor should present a detailed description of the product proposed on the Pricing Sheet (Page 16) in response to this Invitation for Bid. It is the vendor's responsibility to make sure all products proposed are adequately described in order to conduct an evaluation of the bid, At the time fixed for opening of proposals, the content will be made public for the Information of the bidder and others interested. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (22} Non-Exclusivity: The Contract is non-exclusive and shall not in any way preclude the County from entering into similar agreements and/or arrangements to acquire equal or like goods and/or services from other vendors. The County may make multipte awards from a single solicitation document when such awards are in the best interest of the county. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (23) Billing and Payments: Invoices will be submitted to Accounts Payable, Clerk of the County Commission, 100 W. Church, Room 206, Ozark, MO 65721. It is estimated there are 25 various offices and departments requiring separate billing (if applicable to bid products offered). Vendor shall provide each department with invoices and statements of accounts ona monthly basis noting any amounts and invoices past due. Invoices should be detivered with the materials and packing slip. Payment will be made within 30 days from receipt of an accurate invoice. Services or goods must be received before payment can be made. The vendor shall submit all reports required herein and a copy of each t••ypice as supponing documentation with the monthly statement. Other than the payments and retmbursements specified above, no other payments or >bursements shall be made to the vendor for any reason whatsoever including, but not limited to taxes, shipping charges, insurance,interest, penalties, termination leyments, attorney fees, liquidated damages, etc. Notwithstanding any other payment provision of the contract, if the vendor fails to perform required work or services, fails to submit reports when due, or is Indebted to the United States, Christian County may withhotd payment or reject invoices under the contract. Final invoices are due no later than thirty (30) calendar days after the expiration of the contract. Christian County shall have no obligation to pay any Invoice submitted after such date. If a request by the vendor for payment or reimbursement is denied, Christian County shall provide the vendor with written notice of the reason(s) for denial. If the vendor is overpald by Christian County, upon official notification by Christian County, the vendor shall provide Christian County with a check payable as instructed by Christian County tn the amount of such overpayment. The vendor shall submit the overpayment to Christian County at the address specified. The vendor shall agree and understand that Christian County shall be solely responsible for payment for only those services requested by Christian County. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (24) Return ofGoods: Christian County may cancel any purchase at any time for a full credit. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (25) Management of Materials: The vendor agrees and understands that as the needs of the county change, the county will notify the vendor of those changes. If requested by the county, the vendor shall make a corresponding adjustment to the services. The vendor willimplement the requested changes upon notification. In the event changes occur during the effective period of this contract which are beyond the control of the vendor that significantly increase or decrease the established cost, the vendor or Christian County may request a corresponding modification to the established cost. With such request, the vendor must provide documentation of the change and must demonstrate how such change affects the cost. In addition, the vendor shall recommend an adjusted cost accompanied by the resulting calculations. However, the vendor shall agree and understand that any such request must be approved by the Christian County Commissioners. The decision of the adjustment to the cost by Christian Count), sho// be.tino/ and without recourse. TKC Response: TKC acknowledges this provision and agrees to adhere to it. 0 Page 6 of 25 0 (26) Schedule: The vendor shall ensure that services are performed In a manner so as to minimize any interference, annoyance, or disruption to the operations of Christian County. In the event the vendor does not perform In accordance with the vendor's agreement, Christian County shatl notify the vendor following determination of such. Vendor shall be responsive to the needs of Christian County at all times. The vendor shall be responsible for at! permits, fees, and expenses related to the service. The vendorshatl disclose to Christian County all information on sub vendor contracts/agreements, if applicable, Including any rebates or incentives offered by sub vendors to the contactor. TKC Response: TKC acknowledges this provision and agrees to adhere to it. [27) Services: The vendor agrees to provide a detailed description of the services to be provided, Inctuding any additional Information about the services on a separate sheet of paper if needed. The vendor witt provide an itemization of the amount the vendor will charge, the unit of measure for the services, and specific increments and timeframesto submit invoices to the vendor and receive payments from the vendor. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (28) Reporting Requirements: On a monthly basis, the vendor shall submit a report to Christian County for each County building site, identify the services provided and the dates of service. The vendor must maintain financial and accounting records and evidence pertaining to the contract in accordance with generally accepted accounting principles. The vendor shall make al! records, books, and other documents relevant to the contract available to Christian County and the Christian County Auditor in an acceptable format and at att reasonable times during the term of the contract, and for three (3) years from the date of final payment on the contract or the comptetion of an Independent audit, whichever Is later. If any litigation, claim, negotiation, audit, or other actions involving the records has been started before the expiration of the retention period, the vendor shall retain such records until completion of the action and resolution of all issues which arise from it, Failure to retain adequate documentation for any service billed may result in recovery of payments for services not adequately documented. The vendor shall permit the County Auditor or authorized representatives of Christian County or any other division of government to have access, for the purpose of auditing or examination, to any of the vendofs books, documents, papers, records, recording receipts and disbursements of any of the funds paid to the vendor. 1lle vendor further agrees that any audit exception noted by governmental auditors shall not be paid by Christian County and shall be the sole responsibility of the vendor. However, the vendor shatl have the right to contest any such exception by any legal procedure the vendor deems appropriate. Christian County will pay the vendor at! t'4punts which the vendor may ultimately be held entitted to receive as a result of any such legal action. L/vendor shatl agree and understand that if contract monitoring reveals that an audit is warranted, Christian County reserves the right to require the vendor to have an audit of financial records, accounting records, and related contract documentation performed by an independent Certified Public Accountant (CPA) tn accordance with generally accepted auditing standards. Christian County's determination of the need for the audit shatl be final and without recourse. TKC Response: TKC acknowledges this provision and agrees to adhere to it. TKC will provide within this proposal several sample reports of which Christian County will have access to at all times. TKC has over 100 reports pertaining to accounting purposes of which the facility will have access to immediately or upon termination of contract for an agreed upon period of time. (29) Uquidated Damages: The vendor agrees and understands that the provision of the services in accordance with the schedules and requirements stated herein and in accordance with the Christian County CommissIonefs approval are considered critical to the emcient operations of Christian County. Since the amount of actual damages would be difficult to estabtish In the event the vendor fails to comply with the schedules and requirements, the vendor shatl agree and understand that the amount identified below as liquidated damages shatl be reasonable and fair under the circumstances: In the event the vendor fails to perform the services, the vendor shall be assessed liqutdated damages in the amount of ten percent (10%) of the price for the services for each twenty-four (24) hour period thereafter in which the identified requirement Is not completed. If the fault lies with Christian County, no assessment shall be made. The vendor shall also agree and understand that such liquidated damages shall either be deducted from the vendor's invoices pursuant to the contract or paid by the vendor as a direct payment to Christian County at the sole discretion of Christian County. The vendor shall agree and understand that all assessments of liquidated damages shatl be within the discretion of Christian County and shall be in addition to, not In lieu of, the rights of Christian County to pursue other appropriate remedies. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (30) Excused Performance: Any failure or delay in performance or payment due to contingencies beyond either party's reasonable control, including strikes, riots, terrorist acts, compliance with applicable laws or governmental orders, fires, andacts of God, shall not constitute a breach of this agreement. \ ,AC Response: TKC acknowledges this provision and agrees to adhere to it. Page 7 of 25 0 (31) Cancelling Service: The Christian County Commission reserves the right to discontinue service at any time by giving a 30 day notice. The vendor shall agree and understand that the vendor shall terminate the services upon written notification from Christian County. The decision by the Christian County Commissioners shall be final and without recourse. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (32) Determination forAward: The award shall be made to the lowest priced responsive vendor. Christian County reserves the right to reject any bid which Is determined unacceptable for reasons which may Include but are not necessarily limited to: 1) failure of the vendorto meet mandatory general performance specifications; and/or 2) failure of the vendor to meet mandatory technical specifications; and/or, 3) receipt of any information, from any source, regarding delivery of unsatisfactory product or service by the vendor within the pastthree years. As deemed in its best interests, Christian County reserves the right to clarify any and atl portions of any vendor's offer. Agreements signed by Christian County must be signed by at least a majority of the members of the Count>y Commission. Agreements must be attested by the Count} C/erk and approved to form by the County Counselor. In addition, the Count),Auditormust certify that there is an unencumbered balance available to paythe contract cost. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (33) Protesting bid award: A bid award protest must be submitted in writing and must be received by the county within ten (10) calendar days after the date of the award, Ifthe tenth day falls on a Saturday, Sunday or state holiday, the period shall extend to the next business day. A protest submitted after the ten (10) calendar day period shall not be considered. The written protest should Include the following information: (A) Name, address, and phone number of the protester, (B) Signature of the protester or the protester's representative, (C}Solicitation product, (D) Detailed statement describing the grounds for the protest; and supporting exhibits, evidence, or documentation to substantiate the claim. (DC Response: TKC acknowledges this provision and agrees to adhere to it. (34) Suspension or debarment of Vendor: The County Commission may suspend or debar a vendor for cause. The following shall be sufficient cause for suspension or debarment. The list Is not meant to beall Inclusive but shallserve as a guideline for vendor discipline and business ethics: Failure to perform in accordance with the terms, conditions and requirements of a contract/purchase order. Violating any federal, state or local law, ordinance or regulation in the performance of a contract/purchase order. Providing false or misleading information on an application, in a bid, or in correspondence to county offices. Failure to honor a bid for the length of time specified. Conuding with others to restrain competition. Obtaining information, by whatever means, related to a proposal submitted by a competitor in response to a request for proposal In order to obtain an unfair advantage during the negotiation process. Contading bid evatuators orany other person who may have influence over the award, without authorization from the County Commission, for the purpose of Infiuencing the award of a contract; or giving gifts, meals, trips or any other thing of value or a monetaryadvantage for personal benefit, directly or indirectly, to an employee of the county or to any evaluator of bids/proposals. The vendor may appeal suspension or debarment by submitting a written request to the County Commission within fifteen (15) calendar days after receipt of the formal notice. The vendor must provide specific evidence and reasons why the suspension or debarment ts not necessary, On the basis of this information, the suspension may be modified, rescinded, or affirmed. The decision shall be final and mailed to all parties. TKC Response: TKC acknowledges this provision and agrees to adhere to it. (35} Contact Information: Any additional information desired may be requested by mail to the address listed, or bytelephone to 417-582-4300. Information requests may also be e-mailed to countvcommission@christiancountymo.gov. This e-mail address is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submissions will be rejected and deleted without notification to the sending party. Thank you for your consideration of this Invitation to Bid. We appreciate your participation in the bidding process. CHRISTIAN COUNTY COMMISSIONERS Ray Weter, Presiding Commissioner Bill Barnett, Western Commissioner t,Ne Ann Childers, Eastern Commissioner Page 8 of25 r) < f KC Response: TKC acknowledges this provision and agrees to adhere to it. [36]Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, In accordance with all terms and conditions, requirements, and specifications of this original Invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. TW Vending, INC TW Vending, INC DBA: Turnkey Corrections Tax ID # 41-1889152 Mailing Address IRS Form 1099 Mailing Address 2801 Harvey St. 2801 Harvey St. City, State, Zip Code City, State, Zip Code Hudson, WI 54016 Hudson, WI 54016 0 Contact Person Email Address Keith Voiles keithv@turnkeycorrections.com Phone number Fax number 715-386-9988 715-386-5700 ext. 205 Authorized Signature Date 1/15/2016 Printed Name Title Patrick McMullan Vice President Page 9 of25 n Exhibit A-References List three (3) business references: 1st Company Name Buchanan County Jail Representative Name Jody Hovey 501 Faraon St St. Joseph_ _MO 64501 Address City State Zip 8162368800 N/A N/A Business Phone Business Fax Cellular Phone jhovey@co.buchanan.mo.us email address if available 2nd mpany Name Caldwell County Jail Representative Name Dina Eskridge 280 W Main St. _Kingston MO 64650_ Address City State Zip 816-586-5245 N/A N/A Business Phone Business Fax Cellular Phone desk11974@yahoo.com email address if available 3rd Company Name Crawford County Jail Representative Name Hoyt McCann 212 3rd St Steelville -MO -65565 Address City State Zip 0 Page 10 of25 573-775-3121 N/A N/A Business Phone Business Fax Cellular Phone ccsdmccann727@gmail.com email address if available Exhibit B-PRICING SHEET Product/Service Size/Type Frequency Price (includes all fees) Commissary Services Various sizes on 1-2 times per week All prices additional sheet associated with attached items on attached exhibit document 0 0 Page 11 of25 03].Keefe Group / January 18, 2016 Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 Dear Christian County Commissioners and Administration, Keefe Commissary Network (KCN) would like to thank Christian County for its acceptance of our proposal. It would be the intent of KCN to provide services exceeding all expectations of Christian County in the capacity relating to Commissaryfor /nmates, as we feel we have done during the course of the current contract term. We feel that Keefe remains the best company to provide commissary services at Christian County, and that we have all the technology and services being requested in the market today, and even offer a truly unique service (Direct-Debit Vending) that has revenue producing capabilities that are unmatched by commissary service options available from our competitors. We feel facility-wide implementation of this service could lead to gross revenue of $180,000 to $200,000 annually (an annual increase of $70,000- $90,000).This service, is explained in detail on the last few pages of our proposal. We look forward to the opportunity m continue our relationship with Christian County. Respondent f Keefe Commissary Network 10880 Lin Page Place St. Louis, MO 63132 Phone: 314.264.2900 Contact Steve Kruse, Regional Manager Phone: 314.264.2903,.Email: skruse@keefeeroup.com KCN is committed to- our response and understand this response as a contractual obligation. This proposal is signed and authorized below by Steve Busch, an officer designated to empower and bind Keefe Group in a contract with Christian County, if a contract were to ensue. The undersigned certifies and represents that all data, pricing, representations and other information, of any sort or type, contained in this response is true, complete, accurate, and correct. Further, the - undersigned acknowledges thSt Christian County is, in part, relying on the information contained in this - proposal in order to evaluate and compare the responses to the RFP. 0 Stev@Busch Group Vice President I Keefe Group 13870 Cotporate Woods Trail • Bridgeton, MissoQi 63044-1267 • 3142642900 • 800.325.8998 • Fax: 314.2642901 Keefe Supply Company • Keefe Commissary Mettoork • Access Corrections • ICSolutions Christian County Commission 0 51*@flf Invitation to Bid Return bid nolater than: 9:00 a.m. January 21,2016 Central Time Product or Services Requested: Commissan, for inmates (Please provide (4) four summary copies and one unbound original of your detailed bid proposal) Bid Opening Date: January 21st, 2016 Bid Opening Time: 9:15 a.m. Contact: Cheryl Mitchell Administrative Assistant Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 Phone: 417-582-4300 Fax: 417-581-5924 Email: countycommission@christiancountymo.gov Christian County maintains a list of vendors interested in bidding on products and services for Christian County. It is the vendor's responsibility to update contact information. Vendors are removed from the list if they are invited to bid, but do not participate. The Christian County Commission office is not obligated to send invitations to vendors. Due to the volume of request and postage costs, the Commission Office does not send bids to all interested vendors. Christian County fulfills its legal requirements by posting a notice in the local paper. 1) Submitting your bid: Bids are opened in public meetings on the opening date and time specified above. Any interested persons may attend. Bids must be delivered no later than fifteen (15) minutes before bid opening time mentioned above. Bids must be received in a SEALED envelope. Mark your envelope "BID DOCUMENTS-DO NOT OPEN". If the Commission office receives a container which is not identifiable as a bid/proposal, the Administrative Assistant will open the container to determine the contents. If the contents are determined to be a bid/proposal, the container will be resealed and the date and time received will be noted on the outside. All bids will remain sealed until they are opened and read aloud by the County Commissioners at the specified time. Bids which are not received in the Commissioner's Office at least 15 minutes priorto bid opening date and time shall be considered late, regardless of the degree of lateness, and normally will not be presented or opened, except as stated below. At the time fixed for opening of proposals, the content will be made public forthe vendor and other 0 interested persons. Vendors are cautioned to review their bid very carefully. Any additional Page 1 of105 information, specifications, drawings, etc. should be attached. Bids should be signed and dated. It n shall be the responsibility of persons submitting bids to acquire the necessary specifications. (2) Late bids: Under extraordinary circumstances, the Commission may authorize the opening of a late bid when the bid was turned over to the physical control of an independent postal or courier service with a promised delivery time prior to the time set for the opening of bids. The County Commission is not responsible for bids sent to the wrong address, faxed, emailed, or received after the cut-off date and time. Remember to address or hand-deliver your bid. Bids will not be accepted by fax or email because we must have the original signed document. Bidders must consider the postal service or courier time schedules when sending their bids and provide ample time for delivery. The following guidelines may be utilized to determine the criteria for an extraordinary circumstance: Christian County offices were closed due to inclement weather conditions, postal or courier services were delayed due to labor strikes or unforeseen "Acts of God", or postal or courier services did not meet the delivery time promised to the vendor. In such case, the vendor must provide written proof that promised delivery time was prior to the time set for the bid opening. All such decisions are at the sole discretion ofthe Commission. (3) Bid Withdrawal: After the bid opening, a vendor may be permitted to withdraw a bid prior to the award at the sole 0 discretion of the County Commissioners if there is a verifiable error in the bid and enforcement of the bid would impose an unconscionable hardship on the vendor. The withdrawal will be considered only after receipt of a written request supporting documentation from the vendor. Withdrawal shall be the vendor's sole remedy for an error other than the obvious clerical error. (4) Product Samples: The Commission may request samples for evaluation purposes. Any samples requested must be provided free of charge. Samples which are not destroyed by testing will be returned at the vendor's expense if return of the samples is stipulated in the vendor's bid. Samples submitted by a vendor who receives the award may be kept forthe duration of the contract for comparison with shipments received. (5) Itemization of Proposal: Vendor must clearly identify in his/her bid and on the pricing worksheet, all components. It is mandatory that vendors submit with their proposal documents, itemization ofall goods and services proposed. The breakdown must be itemized by model/part number, description of goods or services, and unit cost. (6) Minority Business Participation: Christian County encourages the participation and utilization of minority business enterprises in all projects of the county. Christian County will provide equitable and fair opportunity to minority 0 businesses to submit bids and proposals and to receive an award. By responding to this invitation, Page 2 of 105 the vendor agrees that it does not discriminate on the basis of race, religion, creed, national origin, 0 age, sex or disability, and that it will refrain from any unlawful employment practices. (7) Communication with County Employees: Vendors shall not communicate with any county employee regarding this Invitation to bid with the exception of the county contact written on the first page. Vendors shall ensure that no improper, unethical, or illegal relationships or conflict of interest exists between vendor, the county, any employee, officer, director, or principal of vendor or the county and any other party. The county reserves the right to determine the materiality of such relationships, when discovered or disclosed, whether intended or not. The county also reserves the right to decide at its sole discretion whether disqualification of vendor and/or cancellation of award shall result. Such disqualification or cancellation shall be without fault or liability to the county. (8) Collusion: By submitting a proposal in response to this invitation to bid, vendor and each person signing on behalf of the vendor, certify under penalty of perjury, thatto the best of his/her belief the prices in the proposal were arrived at independently and without collusion, consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other vendor, or any other competitor. Unless otherwise required by law, the prices in the bid have not been knowingly disclosed by vendor, and will not be knowingly disclosed by vendor, prior to opening, directly or indirectly, to any other vendor or competitor. No attempt has been made or will be made by vendor or any other person associated with this invitation to bid, partnership, J corporation, or entity to submit or not to submit a proposal in response to this bid for the purpose of restricting competition. (9) Discount applicable: Vendor will provide information on any quantity discounts that may apply to the equipment or services utilized in developing their pricing structure. State the length of time the discounts are available post-installation. (10) Incurred costs: The county is not liable for any costs incurred by a vendor in the preparation or production of its proposal or for any work performed priorto the issuance of a valid contract under Missouri law. Such exemption from liability applies whether such costs are incurred by vendor or indirectly through vendors agent, employees, assigns or others, whether related or not to vendor. (11) Vendor's Personnel Qualifications: Christian County reserves the rightto approve or disapprove the vendor's personnel providing services for Christian County Government. Christian County also reserves the right to request replacement of any person assigned to provide services. Unless the situation regarding the personnel requires immediate replacement, the vendor shall be allowed at least fourteen (14) days after notification to replace unsatisfactory personnel. If requested, the vendor shall provide a list of names, social security numbers, and dates of birth for each such personnel who will be providing services at Christian County buildings. in addition, the vendor must 0 notify Christian County of any additions or changes to the list. Christian County reserves the right to Page 3 of 105 accept or reject any of the vendor's personnel assigned to the contract to provide services. (12)Insurance: The vendor shall understand and agree that Christian County cannot save and hold harmless and or indemnify the vendor or employees against any liability incurred or arising as a result of any activity of the vendor, or any activity of the vendor's employees related to the vendor's performance under the contract. Therefore, the vendor must acquire and maintain adequate liability insurance in the form (s) and amount (s) sufficient to protect Christian County, its agencies, its employees, its clients, and the general public against any such loss, damage and/or expense related to his/her performance underthis contract. The vendor shall take out and maintain during the life of the contract comprehensive general liability insurance which names Christian County, Missouri and its elected officials and employees as additional named insureds in an amount sufficient to cover the sovereign immunity limits for public entities as calculated by the Department of Insurance and published annually in the Missouri Register per section 537.610, RSMo. For the life of the contract, vendor shall maintain comprehensive general liability insurance coverage for all claims arising out of a single accident or occurrence of at least $3,000,000.00 and for any one person in a single accident or occurrence of at least $500,000.00 Vendor shall maintain during the life of the contract Workers Compensation Insurance for Vendor's employees coverage that shall meet Missouri statutory limits or $1,000,000 for each accident, whichever is greater. General and other non-professional liability insurance shall include an endorsement that adds Christian County and their respective officials and employees as an additional insured. Self-insurance coverage or another alternative risk financing 0 mechanism may be utilized provided that such coverage is verifiable and irrevocably reliable and Christian County is protected as an additional insured. (13) Vendor Liability: The vendor shall be responsible for any and all personal injury (including death) or property damage as a result of the vendor's negligence involving any equipment or service provided under the terms and conditions, requirements and specifications of the contract. In addition, the vendor assumes the obligation to save Christian County, including its agencies, employees, and assignees, from every expense, liability, or payment arising out of such negligent act. The vendor also agrees to hold Christian County including its agencies, employees, and assignees, harmless for any negligent act or omission committed by any subcontractor or other person employed by or under the supervision of the vendor under the terms of the contract. The vendor shall not be responsible for any injury or damage occurring as a result of any negligent act or omission committed by Christian County, including its agencies, employees, and assignees. (14) Business Compliance: The vendor must be financially sound and must not be operating under the protection of the United States Bankruptcy Code. The vendor must be in compliance with the laws regarding conducting business in the State of Missouri. The vendor certifies by signing the signature page of this original document and any amendment signature page(s) that the vendor and any proposed subcontractors either are 3 presently in compliance with such laws or shall be in compliance with such laws priorto any Page 4 of 105 resulting contract award. The vendor shall provide documentation of compliance upon request by Christian County. The compliance to conduct business in the state shall include but may not be limited to: Registration of business name. (if applicable) Certificate of authority to transact business/certificate of good standing. (if applicable) Taxes (e.g., city/county/state/federal) State and local certifications (e.g. Professions/occupations/activities) Licenses and permits (e.g., city/county license, sales permits) Insurance (e.g., worker's compensation/unemployment compensation) (15) Terms and Conditions: The vendor is cautioned when submitting pre-printed forms containing terms and conditions or other type material to make sure such documents do not contain other terms and conditions which conflict with those of this agreement and its contractual requirements. The vendor agrees that in the event of conflict between any of the vendor's terms and conditions and those contained in this agreement, that the this agreement shall govern. Taking exception to Christian County terms and conditions may render a vendor's bid non-responsive and remove it from consideration for award. Christian County will enter into a one-year agreement. Christian County has the option of renewing the agreement for two (2) additional one-year periods. This process is accomplished by a vote of the County Commissioners each year and a letter notifying vendor of the award. The Commission will give vendor a 30 day written notice prior to the end of the term whether the county has exercised its option to renew or not. A binding contract shall consist of: (1) the RFP or invitation to bid, amendments thereto, with RFP bid invitation changes/additions, (2) the vendor's proposal and (3) the County Commission's acceptance of the proposal by "notice of award" or by "purchase order". All Exhibits and Attachments included in the RFP or bid invitation shall be incorporated into the contract by reference. Prices quoted will cover all renewal periods. The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained therein. Any changes to the contract, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by and between the duly authorized representative of the vendor and the County Commission or by a modified purchase order priorto the effective date of such modification. The vendor expressly and explicitly understands and agrees that no other method and/or no other document, including correspondence from the County Commission, acts, and oral communications by or from any person, shall be used or construed as an amendment or modification to the contract. 0 Page 5 of 105 (16) Employee Bidding/Conflict of Interest: n Vendors who are elected or appointed officials or employees of Christian County or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the vendor or any owner of the vendor's organization is currently an elected or appointed official or an employee of Christian County or any political subdivision thereof, please provide the following information: Name and title of the elected or appointed official or employee of Christian County or any Political subdivision. What is the percentage of ownership interest in the vendor's organization held by elected or appointed official or employee of Christian County or political subdivision thereof? (17) Independent Contractor: The vendor is an independent contractor and shall not represent the vendor or the vendofs employees to be employees of Christian County or an agency of Christian County. The vendor shall assume all legal and financial responsibility for salaries, taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc. (18) Substitutions: The vendor shall not substitute any item(s) without the prior written approval of the Christian County Commissioners. In the event an item becomes unavailable, the vendor shall be responsible for providing a suitable substitute item. The vendor's failure to provide an acceptable substitute may result in cancellation or termination of the contract. Any item substitution must be a replacement of the contracted item with a product of equal or better capabilities and quality, and 0 with equal or lower pricing. The vendor shall understand that Christian County reserves the right to allow the substitution of any new or different product/system offered bythe vendor. Christian County shall be the final authority as to the acceptability of any proposed substitution. Any item substitution shall require a formal contract amendment authorized by Christian County Commissioners prior to Christian County acquiring the substitute item under the contract. The vendor shall not be relieved of substituting a product in the event of manufacturer discontinuation or other reason simply for reasons of unprofitability to the vendor. (19) Replacement of Damaged Product: The vendor shall be responsible for replacing any item received in damaged condition at no cost to Christian County. This includes all fuel costs for returning non-functional items to the vendor for replacement. (20) Prices: The vendor shall submit firm fixed prices on the Pricing Page. All pricing shall be considered firm for the duration of the contract period and subsequent potential terms and conditions. All pricing shall be quoted with all fees included. Vendor's prices must be the lowest offered to any governmental or commercial consumer, underthe same terms and conditions. (21) Description of Product: The vendor should present a detailed description of the product proposed on the Pricing Sheet 0 (Page 16) in response to this Invitation for Bid. It is the vendor's responsibility to make sure all Page 6 of 105 products proposed are adequately described in order to conduct an evaluation of the bid. At the time fixed for opening of proposals, the content will be made public forthe information of the bidder and others interested. (22) Non-Exclusivity: 44 The Contract is non-exclusive and shall not in any way preclude the County from entering into similar agreements and/or arrangements to acquire equal or like goods and/or services from other vendors. The County may make multiple awards from a single solicitation document when such awards are in the best interest of the county. (23) Billing and Payments: Invoices will be submitted to Accounts Payable, Clerk of the County Commission, 100 W. Church, Room 206, Ozark, MO 65721. It is estimated there are 25 various offices and departments requiring separate billing (if applicable to bid products offered). Vendor shall provide each department with invoices and statements of accounts on a monthly basis noting any amounts and invoices past due. Invoices should be delivered with the materials and packing slip. Payment will be made within 30 days from receipt of an accurate invoice. Services or goods must be received before payment can be made. The vendor shall submit all reports required herein and a copy of each invoice as supporting documentation with the monthly statement. Other than the payments and reimbursements specified above, no other payments or reimbursements shall be made to the vendor for any reason whatsoever including, but not limited to taxes, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc. Notwithstanding any other payment provision of the contract, if the vendor fails to perform required work or services, fails to submit reports when due, or is indebted to the United States, Christian County may withhold payment or reject invoices under the contract. Final invoices are due no laterthan thirty (30) calendar days after the expiration of the contract. Christian County shall have no obligation to pay any invoice submitted after such date. If a request by the vendor for payment or reimbursement is denied, Christian County shall provide the vendor with written notice of the reason(s) for denial. If the vendor is overpaid by Christian County, upon official notification by Christian County, the vendor shall provide Christian County with a check payable as instructed by Christian County in the amount of such overpayment. The vendor shall submit the overpayment to Christian County at the address specified. The vendor shall agree and understand that Christian Countyshall be solely responsible for payment for only those services requested by Christian County. (24) Return of Goods: Christian County may cancel any purchase at any time for a full credit. (25) Management of Materials: The vendor agrees and understands that as the needs of the county change, the county will notify /0 the vendor of those changes. If requested by the county, the vendor shall make a corresponding Page 7 of105 adjustment to the services. The vendor will implement the requested changes upon notification. In 0 the event changes occur during the effective period of this contract which are beyond the control of the vendor that significantly increase or decrease the established cost, the vendor or Christian County may request a corresponding modification to the established cost. With such request, the vendor must provide documentation of the change and must demonstrate how such change affects the cost. In addition, the vendor shall recommend an adjusted cost accompanied bythe resulting calculations. However, the vendor shall agree and understand that any such request must be approved by the Christian County Commissioners. The decision of the adjustment to the cost by Christian County shall be final and without recourse. (26) Schedule: The vendor shall ensure that services are performed in a manner so as to minimize any interference, annoyance, or disruption to the operations of Christian County. In the event the vendor does not perform in accordance with the vendor's agreement, Christian County shall notify the vendor following determination of such. Vendor shall be responsive to the needs of Christian County at all times. The vendor shall be responsible for all permits, fees, and expenses related to the service. The vendor shall disclose to Christian County all information on sub vendor contracts/agreements, if applicable, including any rebates or incentives offered by sub vendors to the contactor. (27) Services: The vendor agrees to provide a detailed description of the services to be provided, including any additional information about the services on a separate sheet of paper if needed. The vendor will 0 provide an itemization of the amount the vendor will charge, the unit of measure forthe services, and specific increments and timeframes to submit invoices to the vendor and receive payments from the vendor. (28) Reporting Requirements: On a monthly basis, the vendor shall submit a report to Christian County for each County building site, identify the services provided and the dates of service. The vendor must maintain financial and accounting records and evidence pertaining to the contract in accordance with generally accepted accounting principles. The vendor shall make all records, books, and other documents relevant to the contract available to Christian County and the Christian County Auditor in an acceptable format and at all reasonable times during the term of the contract, and for three (3) years from the date of final payment on the contract or the completion of an independent audit, whichever is later. If any litigation, claim, negotiation, audit, or other actions involving the records has been started before the expiration of the retention period, the vendor shall retain such records until completion of the action and resolution ofall issues which arise from it. Failure to retain adequate documentation for any service billed may result in recovery of payments for services not adequately documented. The vendor shall permit the County Auditor or authorized representatives of Christian County or any other division of government to have access, for the purpose of auditing or examination, to any of the vendor's books, documents, papers, records, recording receipts and disbursements of any of the funds paid to the vendor. The vendor further agrees that any audit exception noted by governmental auditors shall not be paid by Christian County and shall be the sole responsibility of 0 the vendor. However, the vendor shall have the right to contest any such exception by any legal Page 8 of 105 procedure the vendor deems appropriate. Christian County will paythe vendor all amounts which 0 the vendor may ultimately be held entitled to receive as a result of any such legal action. The vendor shall agree and understand that if contract monitoring reveals that an audit is warranted, Christian County reserves the right to require the vendorto have an audit of financial records, accounting records, and related contract documentation performed by an independent Certified Public Accountant (CPA) in accordance with generally accepted auditing standards. Christian County's determination of the need for the audit shall be final and without recourse. (29) Uquidated Damages: The vendor agrees and understands that the provision of the services in accordance with the schedules and requirements stated herein and in accordance with the Christian County Commissioner's approval are considered critical to the efficient operations of Christian County. Since the amount of actual damages would be difficult to establish in the event the vendor fails to comply with the schedules and requirements, the vendor shall agree and understand that the amount identified below as liquidated damages shall be reasonable and fair under the circumstances: Inthe eventthe vendor fails to perform the services, the vendorshall be assessed liquidated damages in the amount of ten percent (10%) ofthe price forthe services for each twenty-four (24) hour period thereafter in which the identified requirement is not completed. Ifthe fault lies with Christian County, no assessment shall be made. The vendor shall also agree and understand that such liquidated damages shall either be deducted from the vendor's invoices pursuant to the contract or paid by the vendor as a direct payment to 0 Christian County at the sole discretion of Christian County. The vendor shall agree and understand that all assessments of liquidated damages shall be within the discretion of Christian County and shall be in addition to, not in lieu of, the rights of Christian County to pursue other appropriate remedies. (30) Excused Performance: Any failure or delay in performance or payment due to contingencies beyond either party's reasonable control, including strikes, riots, terrorist acts, compliance with applicable laws or governmental orders, fires, and acts of God, shall not constitute a breach of this agreement. i (31) Cancelling Service: The Christian County Commission reserves the right to discontinue service at any time by giving a 30 day notice. The vendor shall agree and understand that the vendor shall terminate the services upon written notification from Christian County. The decision by the Christian County Commissioners shall be final and without recourse. (32) Determination for Award: The award shall be made to the lowest priced responsive vendor. Christian County reserves the right to reject any bid which is determined unacceptable for reasons which may include but are not necessarily limited to: 1) failure of the vendor to meet mandatory general performance specifications; and/or 2) failure of the vendorto meet mandatory technical specifications; and/or, 3) CD receipt of any information, from any source, regarding delivery of unsatisfactory product or service Page 9 of 105 by the vendor within the past three years. As deemed in its best interests, Christian County n reserves the right to clarify any and all portions of any vendor's offer. Agreements signed by Christian County must be signed by at least a majority of the members of the County Commission. Agreements must be attested by the County C/erk and approved to form by the County Counse/or. In addition, the CountyAuditormust certify that there is an unencumbered balance available to pay the contract cost. (33) Protesting bid award: A bid award protest must be submitted in writing and must be received bythe county within ten (10) calendar days after the date of the award. If the tenth day falls ona Saturday, Sunday or state holiday, the period shall extend to the next business day. A protest submitted afterthe ten (10) calendar day period shall not be considered. The written protest should include the following information: (A) Name, address, and phone number of the protester, (B) Signature of the protester or the protester's representative, (C) Solicitation product, (D) Detailed statement describing the grounds for the protest; and supporting exhibits, evidence, or documentation to substantiate the claim. (34) Suspension or debarment of Vendor: The County Commission may suspend or debar a vendor for cause. The following shall be sufficient cause for suspension or debarment. The list is not meant to be all inclusive but shall serve as a guideline for vendor discipline and business ethics: Failure to perform in accordance with the terms, conditions and requirements of a contract/purchase order. Violating any federal, state or local law, ordinance or regulation in the performance of a contract/purchase order. Providing false or misleading information on an application, in a bid, or in correspondence to county offices. Failure to honor a bid for the length of time specified. Colluding with others to restrain competition. Obtaining information, by whatever means, related to a proposal submitted by a competitor in response to a request for proposal in orderto obtain an unfair advantage during the negotiation process. Contacting bid evaluators or any other person who may have influence over the award, without authorization from the County Commission, for the purpose of influencing the award of a contract; or giving gifts, meals, trips or any other thing of value or a monetary advantage for personal benefit, directly or indirectly, to an employee of the county orto any evaluator of bids/proposals. The vendor may appeal suspension or debarment by submitting a written request to the County Commission within fifteen (15) calendar days after receipt of the formal notice. The vendor must provide specific evidence and reasons why the suspension or debarment is not necessary. On the basis of this information, the suspension may be modified, rescinded, or affirmed. The decision shall be final and mailed to all parties. (35) Contact Information: Any additional information desired may be requested by mail tothe address listed, or by telephone to 417-582-4300. Information requests may also be e-mailed to 0 countvcommission@christiancountvmo.gov. This e-mail address is for information requests only Page 10 of105 and shall not be used for submission of proposals or modifications to proposals. Such submissions 3 will be rejected and deleted without notification to the sending party. Thank you for your consideration of this Invitation to Bid. We appreciate your panicipation in the bidding process. CHRISTIAN COUNTY COMMISSIONERS Ray Weter, Presiding Commissioner Bill Barnett, Western Commissioner Sue Ann Childers, Eastern Commissioner Keefe Response: We have read, acknowledge and agree with all the terms and conditions stated above, with the exception of paragraph 20. We will adhere to the requirements stated, and our response to, #8 under Bid Specifications. 0 0 Page 11 of105 (36) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for Keefe Commissary Network this Tax ID No. Centric Group - 43-1856999 Mailing Address IRS Form 1099 Mailing Address 13870 Corporate Woods Trail 1260 Andes Blvd City, State, Zip Code City, State, Zip Code Bridgeton, MO 63044 St. Louis, MO 63132 Contact Person Email Address Steve Busch sbusch@keefegroup.com Phone number Fax number 314-264-2900 314-264-2901 Authoriz#83ignature Date f F t t- IC.C Pr#tied Name Title ' Steve Busch Group Vice President Page 12 of 105 f 0 Exhibit A-References · List three (3) business references: 1st Company Name: Cape Girardeau County Jail Representative Name: JP Mulcahy 216 N Missouri St Jackson MO 63755 Address City State Zip 573-243-3551 Business Phone Business Fax Cellular Phone ips05@clas.net Email address if available 2nd Company Name: Phelps County Jail Representative Name: Matt Shults W 2Nd St Rolla MO 65401 Address City State Zip 573-426-3812 Business Phone Business Fax Cellular Phone matt.shults@phelpscountysheriff.org Email address if available 3rd Company Name: Camden County Jail Representative Name: Chris Mayley #1 Court Circle Camdenton MO 65020 Address City State Zip 573-346-2243 573-346-3067 Business Phone Business Fax Cellular Phone 07il address if available Page 13 of 105 Exhibit B-PRICING SHEET Product/Service Size/Type Frequency Price (includes all fees) Keefe Response: A table similar to the one above, which includes our proposed menu and pricing begins on the following page. Page 15 of 105 Pricing ITEM# ITEM DESCRIPTION SIZE Option Pricing 1 Option 2 1 40Z SHAMPOO 4 OZ $1.24 $1.04 2 402 CONDITIONER 4 OZ $1.24 $1.04 30 SULFUR 8 SHAMPOO 7.5 OZ $4.56 $3.85 35 3-N-1 CONDTNING SHAMPOO 13.5 OZ $7.53 $6.35 40 HAIR FOOD W/VITAMIN E 5 OZ $3.62 $3.06 45 AFRICAN CROWN HAIRDRESS 5 OZ $3.62 $3.06 50 HAIRDRESS 5 OZ 5 OZ $3.62 $3.06 65 ALOE VERA ACTIVATOR GEL 8 OZ $2.74 $2.31 70 PROGLO COCOA BUTTER CREME 4 OZ $3.77 $3.18 120 SCENTED LADY'S STICK 1.4 OZ $4.10 $3.46 123 .5 OZ. SPEED STICK .5 OZ $1.51 $1.27 147 P-UP A/P DEOD DRIVE 2.5 OZ $4.44 $3.75 185 IPRIN 2PK- INDIGENT 2 PK $0.65 $0.55 215 COCOA BUTTER LOTION 40Z 4 OZ $1.37 $1.15 230 3-OZ JERGENS LOTION 3 OZ $4.80 $4.04 261 HYDRATING COND ALMD/SHEA 15 OZ $4.10 $3.46 273 LIP BALM EA $1.92 $1.62 0 320 REG MAGIC CREAM SHAVE 6 OZ $6.19 $5.22 341 SHAVE GELPACKET 7.5ML .25 OZ $0.34 $0.29 355 SHAMPOO W/ALOE-GINSENG 15 OZ $4.10 $3.46 361 ELEMENTZ 3-N-1 SHAMPOO 15 OZ $4.10 $3.46 362 DANDRUFF SHAMP/ALMND SHEA 15 OZ $5.41 $4.56 384 SM SOFT COVER PHOTO ALBUM 36 PGS $1.37 $1.15 400 IRISH SPRING 3.2OZ SOAP 3.2 OZ $1.71 $1.44 402 1.5 OZ FRESHSCENTSOAP 1.5 OZ $0.61 $0.52 412 DIALANTIBACTSOAP 3.5 OZ $1.85 $1.56 424 MOISTURIZING SOAP 5 OZ 5 OZ $1.58 $1.33 431 3 OZ FRESHSCENT SOAP 3 OZ $0.82 $0.69 490 SOAP DISH EA $1.03 $0.87 520 COLGATE TOOTHPASTE 2.8 C)Z $2.74 $2.31 530 COOL WAVE CLR TOOTHPASTE 4 OZ $2.25 $1.90 538 FRESHMINTTOOTHPASTE 2.75 2.75 OZ $1.37 $1.15 562 TOOTHBRUSH 4 INCH HANDLE EA $0.21 $0.18 580 TOOTHBRUSH HOLDER EA $0.76 $0.64 596 DENTURE BATH (CUP) EA $3.43 $2.89 614 GEN TYLENOUNON-ASPIRIN) 2 PK $0.61 $0.52 671 GEN CGH DROPS-CHRY 30/CT 30 CT $1.79 $1.51 0 800 51NCH COMB EA $0.34 $0.29 Page 16 of 105 1 1 855 PONYTAIL HOLDER EA $0.48 $0.41 0 895 (1-SHEET)RULED PAPER EA $0.04 $0.03 1001 LARGE STAMPED ENVELOPE EA $0.70 $0.67 1015 MANILLA ENVELOPE EA $0.34 $0.29 1060 8.5 X 11 LETTER PAD WHT EA $1.79 $1.51 1068 SECURITY PEN-BLACK EA $0.76 $0.64 1070 SKETCH PAD 8.5 X 11 WHITE EA $1.79 $1.51 1100 BIRTHDAY CARD EA $1.99 $1.74 1101 JUVENILE BIRTHDAY CARD EA $1.99 $1.74 1104 GET WELLCARD- PAPER EA $1.99 32.02 1110 FRIENDSHIP CARD - ACETATE EA $1.99 $2.02 1115 ANNIVERSARY CARD EA $1.99 $2.02 1120 THANK YOU CARD EA $1.99 $1.74 1121 SEASONAL GREETING CARD EA $1.99 $1.74 1300 PLAYING CARDS EA $3.01 $2.54 1300 PLAYING CARDS EA $3.01 $2.54 1305 PINOCHLE CARDS EA $3.08 $2.59 1308 WORDSEARCH BOOK EA $4.10 $3.46 1400 BOWL 24 OZ $1.30 $1.10 1415 PLASTIC CUP 22OZ 22 OZ $1.37 $1.15 1417 SPOON (PLASTIC) EA $0.07 $0.05 0 1504 SMALL T-SHIRT EA $5.08 $4.29 1505 MED T-SHIRT EA $5.08 $4.29 1506 LG T-SHIRT EA $5.08 $4.29 1507 XLG T-SHIRT EA $5.08 $4.29 1508 XXLG T-SHIRT EA $7.17 $6.04 1509 3X LARGE T-SHIRT EA $7.17 $6.04 1510 T-SHIRT 4XLG EA $7.17 $6.04 1540 TUBE SOCK (ONE SIZE FITS 1 PR $1.85 $1.56 1550 MEN THERMALTOP SMALLWHT EA $8.55 $7.21 1551 MED THERMAL TOP EA $8.55 $7.21 1552 LRG THERMALTOP EA $8.55 $7.21 1553 XLTHERMALTOP EA $8.55 $7.21 1554 2XLTHERMALTOP EA $10.95 $9.23 1556 THERMALTOP 4XLG EA $10.95 $9.23 1563 XLRG THERMAL BOTTOMS EA $8.55 $7.21 1564 MEN THERMAL BOTTOM 2XLRG EA $10.95 $9.23 1567 THERMAL BOTTOM 4XLG EA $10.95 $9.23 1751 SZ 7 V40RCE SWAGGER 1 PR $45.15 $38.08 1754 SZ 8.5 V4ORCE SWAGGER 1 PR $45.15 $38.08 1757 SZ 9.5 V4ORCE SWAGGER 1 PR $45.15 $38.08 0 Page 17 of 105 1 1759 SZ 11 V4ORCE SWAGGER 1 PR $45.15 $38.08 3 1761 SZ 13 V4ORCE SWAGGER 1 PR $45.15 $38.08 1853 SZ 9 V4ORCE SWAGGER 1 PR $45.15 $38.08 1854 SZ 10 V4ORCE SWAGGER 1 PR $45.15 $38.08 2000 S.S. KEEFE COFFEE EA $0.47 $0.40 2005 TC COFFEE (1-STICK) EA $0.47 $0.40 2006 DECAF COFFEE (1-STICK) EA $0.44 $0.37 2011 KF DECAF(CLRPK WRIP)3 OZ 3 OZ $6.00 $5.80 2014 INST.CAPPUCCINO FR.VANIL EA $0.47 $0.40 2015 FD COFFEE CLRPK W/ZIP 3OZ 3 OZ $5.50 $5.80 2035 SALT 10PK 10 PK $0.34 $0.29 2036 PEPPER 10PK 10 PK $0.34 $0.29 2070 S.S. HOTCOCOA EA $0.47 $0.40 2078 SUGAR 10/PACK 10 PK $1.09 $0.92 2087 NON DAIRY CREAMER 10PK 10 PK $1.37 $1.15 2091 SUGARTWIN 10 PK 10 PK 31.30 $1.10 2105 N/S SS TEA W/LEMON EA $0.44 $0.40 2110 N/S S.S FRUIT PNCH EA $0.44 $0.40 2115 Ni/S SS BLACK CHRY EA $0.44 $0.40 2120 N/S SS LEMONADE EA $0.44 $0.40 2210 S.S. FRUIT PUNCH EA $0.47 $0.40 3 2220 S.S. LEMONADE EA $0.44 $0.40 2283 KEEFE COLOMBIAN BLEND 3 OZ $5.35 $5.60 2300 6OZ TANG CLEAR 6 OZ $2.74 $2.31 2301 NESTEA W/LEMON 5.5 OZ CLR 5.5 OZ $2.74 $2.31 2310 6OZ LEMONADE - CLEAR 6 OZ $2.74 $2.31 2311 6OZ GRAPE KOOL-AID CLEAR 6 OZ $2.88 $2.43 2330 6OZ TR PUNCH KOOLAID CLR 6 OZ $2.88 $2.43 2334 KOOL AID - CLR CHERRY 60Z 6 OZ $2.88 $2.43 2615 JLORIGINALCHUB 1.625 OZ $1.92 $1.70 2665 SPICY MAC & CHEESE 3 OZ 3 OZ $2.48 $2.09 2666 CHEESY RICE 2 OZ 2 OZ $1.43 $1.26 2667 SPICY CHEESY RICE 2 OZ 2 OZ $1.50 $1.26 2668 CHEESY REFRIED BEANS 4 OZ $2.54 $2.14 2670 SPICY REFRIED BEANS&RICE 4 OZ $2.61 $2.25 3004 ZC PB CREME COOKIES 6 OZ 6 OZ $1.92 $1.67 3005 VANILLA CREME COOKtES 1.8 OZ $0.96 $0.81 3020 OREO SANDWICH COOKIES 1.8 OZ $1.03 $0.87 3030 ZCVNILLACRM COOKIES 6OZ 6 OZ $1.92 $1.67 3031 ZC ORNG-PNAPPLE CRMS 6OZ 6 OZ $1.98 $1.67 0 3035 ZC CHOC CHIP COOKIES 6OZ 6 OZ $1.92 $1.67 Page 18 of105 3040 ZC ICED OATML COOKIES 6OZ 6 OZ $1.92 $1.67 3045 ZC DUPLEX CREMES 60Z 6 OZ $1.92 $1.67 3110 SIMPLY SOCIAL CRACKERS 5 OZ $2.25 $1.90 3124 PEANUT BUTTER CRKRS (SLV) 1.38 OZ $0.89 $0.75 3130 CHEESE SAND CRKRS(SLEEVE) 1.35 OZ $0.89 $0.75 3139 (SLEEVE) SALTINE CRACKERS 4 OZ $1.30 $1.10 3198 2/PK STRWBRYTSTR PASTRY 2-PK $1.51 $1.27 3201 STRAWBERRY MOON PIES 2.75 OZ $1.03 $0.90 3226 ZC CHOCOLATE ICED ZU ZU 3.9 OZ $1.30 $1.15 3230 (EA) ZC PB WAFERS 2 PK $0.82 $0.70 3231 (EA) ZC YUM YUM'S EA $0.42 $0.40 3245 (EA)ZC D-DUNX EA $0.89 $0.75 3248 ZC ICED SWIRL 4 OZ $1.51 $1.27 3261 ZC MEGA BUNEEZ 4.75 OZ $1.37 $1.15 3270 ZC CHOC CREME CUPCAKE 4 OZ $1.92 $1.62 3274 ZC MONSTER ICED BUNEEZ 6 OZ $1.92 $1.62 3291 ZC WHAM WHAMS 5 OZ $1.92 $1.62 4000 M&M PLAIN 1.69 OZ $1.25 $1.25 4001 M&M PEANUT 1.74 OZ $1.25 $1.25 4005 BUTTERFINGER EA $1.25 $1.25 4010 SNICKERS BAR EA $1.25 $1.25 3 4013 MILKYWAYCANDYBAR EA $1.25 $1.25 4019 CHICK O STICK EA $0.51 $0.42 4020 PAYDAY 1.85 OZ $1.25 $1.25 4030 ZERO BAR 1.85 OZ $1.25 $1.25 4035 REESES P/BUTTER CUP 2 PK $1.25 $1.25 4036 HERSHEY'S CHOCOLATE BAR EA $1.25 $1.25 4038 NUTRAGEOUS BAR EA $1.25 $1.25 4039 KIT KAT 1.5 OZ $1.25 $1.25 4040 SKITTLES EA $1.25 $1.25 4065 BIG HUNK 2 OZ $1.25 $1.25 4100 BUTTERSCOTCH BUTTONS 4.25 OZ $1.30 $1.25 4110 LEMON DROPS 4.25 OZ $1.30 $1.25 4120 ROOTBEER BARRELS 4.25 OZ $1.30 $1.25 4124 MINT STICK.8 OZ. .7 OZ $0.40 $0.40 4135 JOLLY RANCHERS ASST. 3.70 3.7 OZ $1.95 $1.74 4145 STARLITE MINTS 3.750Z 3.75 OZ $1.30 $1.25 4150 SOUR FRUIT BALLS 4.25OZ 4.25 OZ $1.40 $1.25 4155 SUGAR FREE WILD FRUIT 1.7 1.75 OZ $1.30 $1.25 4234 CLEARTHERMALMUG 22 OZ $4.14 $3.75 4387 ROCKY ROAD BAR 1.82 OZ $1.25 $1.25 0 Page 19 of105 4430 ZC BLUEBERRY CHS DANISH 4.25 OZ $1.85 $1.56 0 4431 ZC STRAWBERRY CHS DANISH 4.25 OZ $1.85 $1.56 5273 READING GLASSES_.1.25 EA $6.84 $5.77 5276 READING GLASSES_2.0 EA $6.84 $5.77 5277 READING GLASSES_2.25 EA $6.84 $5.77 5278 READING GLASSES_2.50 EA $6.84 $5.77 6013 CAJUN CHICKEN RAMEN 3 OZ $1.05 $1.00 6018 TEXAS BEEF RAMEN SOUP 3 OZ $1.05 $1.00 6026 CHIU RAMEN 3 OZ $1.05 $1.00 6046 CHICKEN RAMEN 3 OZ $1.05 $1.00 6050 KK INSTANT RICE 8 OZ $2.61 $2.20 6053 CAJUN SHRIMP RAMEN 3 OZ $1.05 $1.00 6079 WHOLE SHABANG 1.5 OZ 1.5 OZ $1.05 $0.85 6105 BBQ POTATO CHIPS 1.5 OZ $1.05 $0.85 6111 CA HOT&SPICY CORN CHIPS 1.5 OZ $1.05 $0.85 6112 BBQCORN CHIPS 1.25 OZ $1.05 $0.85 6114 HOT FRIES (ANDY CAPP) .85 OZ $1.05 $0.85 6116 CHEESE PUFFS 2 OZ $1.15 $1.05 6120 NACHO TORTILLA CHIPS 1.5 OZ $1.05 $0.85 6125 HOT CHIPS 1.5 OZ 1.5 OZ $1.05 $0.85 6127 HOTSPICY PORK RINDS 2 OZ $1.60 $1.40 0 6134 MLCARAMELPOPCORN 3.53 OZ $1.60 $1.30 6174 BC HOT CHILI W/ BEANS 11.25 OZ $3.20 $2.89 6178 FC MACKERAL 3.53 OZ $2.70 $2.36 6205 CASHEWS 2.5 OZ $2.10 $1.85 6212 SPICYCAJUN MIX 3.5OZ 3.5 OZ $1.80 $1.56 6213 HEALTH MIX 3.25 OZ $2.00 $1.76 6217 TROPICAL BLEND 4 OZ $2.00 $1.76 6262 MAYONNAISE 12PK 12 PK $1.20 $0.98 6263 MUSTARD 12PK 12 PK $0.70 $0.52 6264 BAGO KETCHUP 12PK 12 PK $0.70 $0.58 6268 HOTSAUCE 12PK 12 PK $1.00 $0.87 6322 O'BRIEN'S HOT & SPICY SAU 1.125 OZ $1.20 $0.98 6400 (EA)CHWY CHOC CHIP GRANOL EA $0.65 $0.58 6412 GRAPE JELLY 1 OZ. 1 OZ $0.40 $0.29 6415 SS PEANUT BUTTER 1.12 OZ $0.89 $0.75 6428 CA SHARP CHDR CHS SQUEEZE 2 OZ $1.03 $0.87 6429 CA JALAP CHEESE SQUEEZE 2 OZ $1.09 $0.92 6520 (SS) APPLE-CINN OATMEAL EA $0.69 $0.58 6523 (SS)MPL BRWN SGR OATMEAL EA $0.69 $0.58 0 6540 ZC STRAWBERRY CEREAL BAR 1.3 OZ 30.69 $0.58 Page 20 of 105 6600 FLOUR TORTILLAS 6 PK $2.06 $1.74 6606 SALTED PEANUTS 1.75 OZ 1.75 OZ $0.96 $0.81 6607 HOT PEANUTS 1.75 OZ 1.75 OZ $1.03 $0.87 6700 SV REFRIED BEANS 8 OZ $3.15 $2.70 6711 HOTCHILI REFRI BEAN&RICE 4.4 OZ $1.84 $1.65 6826 FRESH CATCH TUNA 4.23 OZ. 4.23 OZ $3.22 $2.71 Page 21 of 105 n *2016-0002, RIGHT OF WAY DEED THIS DEED is made and entered into this .5 dAy of I , 2016, by and between Miu.. H. 34,1,4£4 maru J. Sherroq -729'.,ar,549, oFChristiarkounty, Missouri, hereinafter referred to as "Grantor", 6nd CHRISTIAN COUNTY, M£SOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter 00 UeSt-C.hurok Strcd-·,aam 00 ORGre, 98#' 497 3-1 . collectively referred to as "Grantee." 0 , WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and (7) sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein (D granted. - C 3 Grcone, 70-el 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. rnal 9. U- dz«-t//// 0 STATE OF MISSOURI )SS COUNTY OF CHRISTIAN On this gAK day of 32.-Aucs.rM , 2014 before me personally appeared Altre &,anuel. Llcuru €115,.,-Ch- '-Tkculog k ni@ personally known, who, being by me duly sworn, . BL did state that he/she'executed the foregoing iMfrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. 0 ABLENED. CHENEY 1 Notaly Public- Notaly Seal State N Missouri „ - 146@ry Public Commissioned tor Chrisaan Coun t,r 12 111 5. 0_tv i,6 3 My Commission Expims: August 12, 2016 (Print¥d Name) l Commlos.!on B·mber: 12618111 My Commission Expires: ·0 -Ch I p The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this21 st- dayof 31 ,2019 j Ray Wetef,/Presiding Commissioner 7411 -9*-4 0-4-2011 r- 4--Slie Ann Childers, Eastern Commissioner /3 24 3 *k£67'-- 0 Bill Barnett, Western Commissioner ATTEST: 0 /22" d€(»V couNty Olerk - 0 63 A EXHIBIT " 8 REGARDING GREENE ROAD A RIGHT-OF-HAY being apart ofthe North Half ofthe Northwest Quarter (Nl/2 NWI/4) of Section 27, Township 27N, Range 20W, Christian County, Missouri, described as commencing at the Northwest corner ofthe SouthHalfofthe Southwest Quarter (Sl/2 SWIM) ofSection 22, Township 27N, Range 20W; thence along the North line of said South Half ofthe Southwest Quarter S88°36'02"E 653.67 feet to a stone (recorded as 655 feet more or less to a fence line); thence along a fence line S00°21'23"W 1864.71 feet for a true point ofbeginning of said right-of-way; Theme continuing S00°21'23"W 50.00 feet; thence along the South ---- right-of-way of Greene Road N86°37'30"E 514.43 feet; thence continuing - - - along said South right-of)may N86°12'15"E 278.06 feet; thence N01-°05'27"E 22.50 feet to the centerline ofsaid Greene Road; th6nce along said centerline 386°15'02"E 410.32 feet; thence N00°42'51"E 25.00 feet; thence S86°31'13"W 1203.08 feet to the point ofbeginning. 0 M ArcGIS Web Map €,·1*er#.UK.·* 4 ·9, - 115·04901&*2;·:al*' 26... - fr·-:.,Na:O2Ely/,2*g.. I -;3525?Ad.592 rk.1@*%&46.- - *W. t'*8=.. · {*AMB Me·- .·· =ac= 1 .an· 42 6.6:.rE 44:*L r 7.'94?4?i£44.*. 1 AR.213.X, '1 542.F..4,4¥, 0.92444&52-'- ·4g4 94>roof . it¥.2 , 7.17-·.1 Do in - L 'r 4 4 /44' , 4 . ap A M:K* 2 1, . . . 4 .SS I */ I . en. I C... ¥ ..4 . . 1 LpEF December 30 2015 COHMON ONE 0 0.04 l:4 800 0.16 mi 0.08 Streets - - Utility Easements I 1 1 , 1, 1, 11 , 1, '1 1 1 0 0.05 0.1 0.2 km /-•9- Landhooks ._.1 City Boundaries Parcel Boundaries Towns Lots & Symbols 61 County Boundary ChasuanCounWAssessots Ofnce Chlis8an County Assesson Offica Inormjum tr tar purposes only. Not Intend ed for conveyance. ®2016-0003 RIGHT OF WAY DEED THIS DEED is made and entered into this 7 day of 34-,a.LE. th£4-0/1/ , to Me personally'known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. . IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. ARLENE D. OHENEy ,Q-ou 0 -A C fuxu-<_., - Notary Public - Notaty Seal State of Mssoull Commissioned for Christian Counlv 0 uNi< th Cl-2-14 47£ 4 My Commission Expires: August 12, 2016 1 Commission Number: 12618111 (Pril] ted Name) My Commission Expires: 8 -1 *Allo - The Christian County Commission hereby accepts the interest in real property conveyed by the RightIof-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this2.[ S-t-day ofCIJ-1 ..·-»a, , 2016. - ir (1- \-2 - Ray\/VetdiPrsitihfg domMissioner : ob-Lib 9414 0/»O ---Sue Ann Childers, Eastern Commissioner A - ihot U,ff Bill Barnett, Western Commissioner ATTEST: : 0 County-0*rk 0 DESCRIPTION OF DEFICIENT RIGHT-OF-WAY A STRIP OF LAND FOR RIGHf-OF-WAY PURPOSES BEING A PORTION OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECHON 11, TOWNSHIP 27 NORTH, RANGE 23 WEST, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOUOWS: COMMENCINGATTHENORTHWEST CORNER OF SAID NORTHWEST QUARTER OFTHE NORTHEAST QUARTER OF SECTION 11; THENCE SOUTH 2°0034- WESTALONG THE WEST LINE OF SAID NORTHWEST QUARTER OF THE NORTHEAST QUARTER TO THE POINT OF BEGINNING; THENCE SOUTH 88°1122" EAST, 21.47 FEETTO AN INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF HOLDER ROAD; THENCE SOUTH 1°49'28" WEST ALONG SAID RIGHT-OF-WAY LINE A DISTANCE OF 830.26 FEET TO THE BEGINNING OF A CURVE TO THE LEFT HAVING A RADIUS OF 147.00 FEETAND A CENTRALANGLE OF 36°40'217 THENCE SOUTHERLY ALONG SAID RIGHT-OF-WAY UNEAND THE ARC OF SAID CURVE A DISTANCE OF 94.09 FEET; TO AN INTERSECIION WITH THE SOUTH LINE OF SAID NORTHWEST QUARTER OF THE NORTHEAST QUARTER; THENCE NORTH 88°31'01" WESTALONG SAID SOUTH LINE A DISTANCEOF 29.90 FEET TO AN INTERSECHON WITH THE CENTERUNE OF SAID HOLDER ROAD AND THEARCOFA NON-TANGENTCURVE WHOSE RADIUS POINT BEARS NORTH 61°03'46* EAST, 172.00 FEET; THENCE NORTHERLY ALONG SAID RIGHT-OF.WAY LINE AND THE ARC OF SAID CURVE THROUGH A CENTRALANGLE OF 25°14'16"A DISTANCE OF 75.76 FEETTO AN INTERSECTION WITH THEWEST UNE OF SAID NORTHWEST QUARTER OF THE NORTHEAST QUARTERATHENCE NORTH 2°00'34" EAST ALONG SAID WEST UNE A DISTANCE OF 846.82 FEET TO THE POINT OF BEGINNING, CONTAINING 21255 SQUARE FEET (0.488 ACRES) MORE OR LESS.' 0 ! 0 . t *27. /;I . .4 UP .....¢9*re 49·,2,-·, -..2 +534&4454& 51 .·'t,·=, a. g Ketr.:24 9%4 . 474&®s g#43*22 ·a · j. mr' ,. (4• .ivT-b,fi 02*,- 4% · 92367,5..# tlfigeriziwillillilatiliflifiehti 24rk*346tir 1 + 1 i · A i. 4 1,v ,·,„- 4 44#se*42-2 I glk/KNZY%8.- _ . - .6.,m.» -· 42 WAr *' 22198% ..............................................................kGaWBA 0CE A.< ..r 'f 11 y -- 5 46».. »%.1 -7 1,1.. .,.ip**11.- - ' t..ew· . at' 1 7.2- lk' - 19-£.4,4 -%-· 5%fiSSA,Mit€S26r·73 I - ..4:1:RRZ/18*54AFB&SW<&JA#lic 1#46 qf%*UX .0 **dE 9 43.-3 . 1 445 .%&-·9, 2/,1- 941%' 2.. ' ' . > A.1.461.22*1 ..==41=4 -1, .•xi.e. 'ts *7 »5; -4 wh .. : ..4 f.1 -4,8 . J 0 / 0 1, , , . 1 - ... I . 4 .. . i. .. Chlist an County Assessots Office allistian County Assessous Of8Cel Info,mation fcrtaxpurposes ,rly.Not intanded forconveyance. RIGHT OF WAY DEED THIS DEED is made and entered into this 12th day of January, 2016, by and between Lawrence O. Bowen of Christian County, Missouri and is also made and entered into this 14th day of January, 2016 by and between Karen S. Bowen of Christian County, Missouri, hereinafter referred to as 'Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors: administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." 100 UgSt CAL) rt,h 3:NufF Room 1 00 010·r lt, /ho. U 5 1 M WITNESSETH, that the Grantor, in consideration of the sum fif One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby (000) acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a_ right of way for public use as a street, r.oadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with at! and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. 0 IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. .*-12862 90acl - 8-1 . Ra41 41, _ Ray Weter, Fksiding Commissioner <0411-(Mo (14-# -dpu) -Soe Ann Childers, Eastern Commissioner 8 20 13#44 Bill Barnett, Western Commissioner ATTEST: County C16/k 0 /07/ 0 f /U t'\ P \5 1/ . STATE OFD#/f564 Af )SS COUNTY OF CHRISTIAN On this / 1 1. day of ,1*(-4#49 , 20 4 before me personally appeared , to'me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. MICHAELR. COPELAND fNmw·.DE My CommMon Expires . -·- U. October 16,2017 Notary Public *·.SEAL.·*- Chn'sian County '0! Commtsslon #13536487 ,14 LUDMA- A- 6Oet· 44* (Printed Name) My Commission Expires: ,(D'/6-,2,#7 STATE OF MISSOURI )SS COUNTY OF CHRISTIAN ,.144 -r- On this 1.2_ day of .3 (1-nu Q i LA , 2016-, before me personally appeared - AA.0 (N -F:4-·.4,·,0 a , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. Commissioned for Ch[(stan Countv (1 \ i-g.1 '- 0 i./ 0 .kA#--i- ARLENE D. CHENEY Notaly Public - Notaly Sgal State of Missouri Nlothry Public : - 4 My Commission Expires:August 12,20161 44 1 ell€ O. C/1 e &'\el; L.gommlision.Number. 12618111 1 (Printed Name) -3 My Commission Expires:·Atb 12· 20"0 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. .3 Passed, Approved, and Adopted this 20·f s+ day of _50····,-11 , 2016. EXHIBIT " .5 REGARDING REED ROAD A RIGHT-OF-WAY described as commencing at a stone at the Northwest corner ofthe Northeast Quarter ofthe Southeast Quarter (NEl/4 SE1/4) of Section 11, Township 27N, Range 20W, Christian County, Missouri; thence alongthe Northline thereof S89°13'17"E 44.88 feet thenceparallelto the West line of said Northeast Quarter ofthe Southeast Quarter SOO°16'10"W 310.70 feet for a true point ofbeginning of said right-of-way; Thence continuing S00°16'10"W 389.30 feet; thence N89°13'17"W 38.60 feet; thence N00°17'56"E 281.36 feet thence along a curve to the right with a radius of 170.00 feet a distance of 116.53 feet to the point ofbeginning. 43¥y. £¥OwD· /421, : 4- 1.2. ·. ....t€%.9%4*%,1.44.- i . w 45 : .7 /RF.* f'*4618#h 9.-9- r* atoci-, i'*%3 ' 4- 4 4 /2*92& 4 424 B *C 2.* begatut . . -4/**BAgw>724**444 » P : b Wy# 2 ,/L 1 - ··•™M'.1,firily:•efol,PURat ·94*»- 1 ·· ' 2 0 - idocaac L. R *4%t«4424·. , 41*749 8777#£ . €-·.¥+ :' . .th44- 23€»¥-·6 4 4 · ..f?',e•.r al. J. · »** 2922,8/*6»P 8 , M Iii 8 9 3 818 I i 0.05 9 1 4 h - : 7. · :-·--3€*p? 714 4, k. : 1. «·e, :12,# 1* . - r r - -7#e,MTe . 1 4 ¢ 4 1,3 45/44 . 4.- - 4,46* 43 + 'r-&424* ltv t. * ..3894,1*- -JEt ..r¢*Clk•8 --- . 4 · -r $ A-¥hiss= A-f. 1.F;r14 ': 4#4/31;di-4,6 ..4 129.*Algl, . - ./.3- br Yn*-SK». 3* 00£9 - 4*3* 9,1 9 va Na. Meay,. 2 -.*PriNA*EMW#'mer JMB"imiuisio. 00000000*00353#im· .laky,#8 + %2619=4*.d:.**I,#p.:fo#7*3, 21 4%4* - [PRF#.Y)99099§,0 ,-**2'El 1 . Wfs•J=·60 • 43*tek + . .fi . Len-#*vi":Fiw*1*:'#*4 < 1--.'.,3 :13962/ ).22-via*5524#A&*b- <491*y,eEM50. ... ......aric, &01111*,-,?rie€E,CE, »ase/*flug/Ges,WAL*942*6281#8/miN:114 f€24£1#SIFF*W#16#FfigidiW co N ON 0 n RIGHT OF WAY DEED THIS DEED is made and entered into this 12th day of January, 2016, by and between Lawrence O. Bowen of Christian County, Missouri and is also made and entered into this 14th day of January, 2016 by and between Karen S. Bowen of Christian County, Missouri, hereinafter referred to as "Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee.0 [00 (Jest Chur-c,h Gtc»; go tri (00 0-tarta, Cho . 65-7 3-1 WITNESSETH, that the Grantor, in consideration oflhe sum of One and No/100 Dollars ($1.00) and other /-1 good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby C ) acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend , the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 5 25 ct , c cl - 6' 1 0 S-rATE OF,1/53ct,Al iss COUNTY OF CHRISTIAN ) On this 3 6 day of 3144,4*Ay , 20 16, before me personally appeared , td me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. :lf·rt MICHAEL R, COPELAND . My Commission Bpires October 16,2017 Notary Public EW. CEAL..03 Chrisaan County Fv\ WHAUL A- 60+ day of 3 *.-11 ,£«r- .-1 ,2016. 0 14 Ray Weter, 8+esiding Commissioner Lo (luu,o 3 OL. Scle Ann Childers, Eastern Commissioner g 122 6 0}Wif Efill Barnett, Westem Commissioner ATTEST: (41« 6.AP,k Count de£K n f 0 EXIIBIT "A" REGARDING REED ROAD A RIGHT-OF-WAY described as commencing at an iron bar at the Southeast corner ofthe Northwest Quarter ofthe Southeast Quarter (NW1/4 SE1/4) of Section 11, Township 273, Range 20W, Christian County, Missouri; thence along the East line thereof N00°16'10"E 101.59 feet for a true point ofbeginning ofsaid right-of-way; Thence S89003'36"E 44.88 feet; thence parallel to the East line of said Northwest Quarter ofthe Southeast Quarter S00°16'10"W 101.00 feetto an iron pin; thence parallel tothe East line ofthe Southwest Quarter ofthe Southeast Quarter (SWIM SE1/4) of said Section 11 S02°11'40"W 99.57 feet; thence N89°26'27"W 46.50 feet; 13 thence N01°08'05"E 200.85 feet; thence S89°03'36"13 1.93 feet to the point ofbeginning. toi :122 \'1\5€ #:L·t.- 0 . . A4- 4-6 /&.1 · 1 . 2 ···2· · . 24<: 9 - t -J · t -79:705*Kt*1 1*i W«*·-€-14.¢· T*'•A £ »242: 4 #r:p,ELY ,imaAR,-#3**gstimmA*aw: -hz»?39 /5*11¥a··· /'9499% 0 4/4.- ..,21.04 t , '64.?a,Nal m. 2 ...miti".y ·-- 7 --4-0 w , 56%..:f... * *' a,"63.'· . NA M., , ta,Mele,7 1 -3-22.-71 f. , 04*+ . f - 0....: 6 . 3»' iv:kn ¥ 242 I .246 2% + .'. Slid - , Al,reE 1. '6812,a:<2% 14#1229&11:11.9 NG<*4'1//Lij/:. , f .4,114%#EMBE.79;23 agiesapz-- hu==LA R.. '94%-- 92: -MAymkLfU*t>NAPRE#10:492 32 td , 12,2S·Ga-- , -Ii I -_ _*..Jiff,/2349:Y:/22 . 99•gs %·-.9'gt·K*t¥·7». 2-92)'4l €9.-4,*-97 415291@V=i62$90% 91911,TZE-185£14 ....-/49. u'lilizet/Efer„, 16*5.1,9»15*5/61% C0 0 0 0 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 112,m.501 January Term http:#ChristianCountyMO.iqm2.com - Agenda - Monday, January 18, 2016 8:50 AM The Christian County Courthouse Posted @ 1:10 PM on January 14, 2016 Notice is hereby given that the Christian County Commission will meet in regular session at: 100 W. Church Street Room 100 Ozark, MO 65721 On: January 18, 2016 I. Agenda All Items on the Agenda include the Opportunity for Board Consideration, Discussion, And Possible Action Christian County Commission Re: There Wil be No Meetings Today in Observance of Martin Luther King, Jr Day 0 This notice of meeting was posted at the place of meeting and in the locked box located in the Christiarl County Courthouse lower level, a place readily accessible to the general public and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law 610.020.1 RSMo. Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com OFC!1BP - Minutes - Monday, January 25, 2016 8:50 AM . The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Nanie Title Status -Arrived Ray Weter Presiding Commissioner . Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission 3 Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, and Assistant Ashley Hannah. Presiding Commissioner Weter entertained a motion to approve the agenda for January 25,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Finandals Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, and Judy Dollarhite. No minutes to approve. Financials: Certified Court Order 01-25-2016-01, January 2016 Cart reviewed in the amount of $116,007.46. . 3 Presiding Commissioner Weter entertained a motion to approve the financials for January 25, 2016. 63 january Term Monday, January 25, 2016 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastbrn commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers Motion/Vote - 9:00 AM Kay Brown-Christian County Clerk Discussion - Destruction of Records Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, County Clerk Kay Brown, Judy Dollarhite, and Amelia Wigton. County Clerk Kay Brown submitted a list of documents to destroyed by the County Clerk's office due to retention requirements being met. Presiding Commissioner Weter entertained a motion to approve the destruction of records by the County Clerk. The floor was opened to discussion. No discussion. RESULT: ADOPTED [UNANIMOUS]- --- - MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:45 AM Phil Amtower-EMA Bid Decision - Bid Decision-Mass Notification System Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, EMS Director Phil Amtower, and 911 Executive Director Rance Duffy. Director Phil Amtower reviewed five bids for the provider of the County's mass notification system. He recommended awarding the bid to SwiftReach Networks because their annual fee is approximately $7,000.00 lower than the other bids as a result of them owning their own infrastructure. Mr. Amtower added that their range of services was broad and versatile, offering unlimited broadcast minutes that can be used for a variety of events and an ability to customize. Director Rance Duffy reviewed the bid by SwiftReach Network and said his department will also benefit from the services they provide. 2 f Page January Term Monday, january 25,2016 8:50 AM Commissioner Childers asked how long it would take to implement the new system? Answer: SwiftReach Networks can be active within two days of receiving the required information from the County. Presiding Commissioner Weter entertained a motion to award the County's mass notification system provider to SwiftReach Networks pending final approval from Attorney John Housley. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childersr Motion/Vote - 11:00 AM Brad Cole-Christian County Sheriff · Bid Decision - Bid Decision-Commissary for Inmates Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, and Sheriff Brad Cole. Sheriff Brad Cole reviewed two bids for the provider of commissary services for County inmates. He said that both bids were no-cost contracts, but Keefe Commissary Group offered a 29% commission to the Sheriff's 6ffice as compared to the 24% commission rate offered by Turnkey Corrections. Based on the higher commission rate, and prior positive experience, Sheriff Cole recommended awarding the bid to Keefe Commissary Group. Presiding Commissioner Weter asked Sheriff Cole to explain the commissary system. Answer: Each pod has a kiosk which allows inmates to order items if they have moneyin an account that is funded by their family. Keefe Commissary Group manages the entire process by deducting the cost of the items, filling the order, and delivering the order to the inmate. The items that can be purchased from the kiosk's range from personal hygiene products and food to phone cards. The Sheriffs office receives a 29% commission of gross sales less item costs. Presiding Commissioner Weter entertained a motion to award the provider of commissary servicfs to Keefe Commissary Group. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers BIPage 0 January Term Monday, January 25, 2016 8:50 AM III. Adjournment The meeting was closed at 11:07 AM Motion/Vote - Adjourn The County Commission completed the scheduled meeting for today and will resume session on January 28, 2016. Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner' SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 11, li>£64 1 Ray Weter- Presiding Commissioner, Ray Weter '1MA Bili-Barhett Western Commissioner, Bill Barnett ciLLau.D Sue Ann Childers , Eastern Commissioner, Sue Ann Childers 0 4lpage CERTIFIED COURT ORDER #01-25-2016-01 · The Treasurer is hereby ordered to pay the following: IAN 9 4 dfll Kit January 2016 Cart January 2016 Term RECEIPT: 26371 „ 1 i --$ DATE: january 21,2016 1 ..I - -- ..- -- A 1 AMOUNT RECEIVED ; 295-420-221 - 116,007.46 Check Ill BRIDGE . 15.0054 i 17,401.12 ROAD MILES 1 !1 .. COMMON 1 297.51 29.67%' COMMON 2 -27*1 34,419.41 280.69 .1 3297.oil? ' BILLINGS SPECIAL 103.25 191?251 11,948.77 71 GARRISON SPECIAL 24 2.39%1 2,772.58 OZARK SPECIAL 102,97 10.27% R - il,@13.6-i SELMORE SPECIAL 27.5 -1 9.- Mbxi 3,178.60 SOUTH SPARTA SPECIAL . _ L __ 11·1 1.- 1,287.68 - STONESHIRE SPECIAL. 5.3 _ 1.11-%1 614.8# 0.53%, TOTAL ROADS - _351321 ! 100.00%I I 98,606.34 it i TOTAL BRIDGE ' 1701.12 3 J TOTAL DJNBURSED | i Lt- *--* -: / Wi- 11 i 116,007.46i Presiding Cmmissioner Ray Weter E*- ttl·49*' -04-1, 1, . --Eastern Commissioner Site Ann Childers 626 on» Western Commissioner Bill Barnett IN TESTIMONY WHEREOF, I have hereunto ,. . set my hand affixed the seal of said Commission, at my office in Christian County.this, the 25th, day of January 2016.7(1/ 3/»'AJ Clerk Qf the County Commission 0 January 2016 RECORDS TO BE DESTROYED July 1, 2011- June 30, 2012 Host County Agreement Christian, Greene and Taney July 1, 2008- June 30, 2009 Host County Agreement Christian, Greene and Taney April 20,2005 Addendum to the May 1, 2002 Lease for the Public Defenders Office 2010-2011 Assessment Maintenance Plan Sept. 27,2005 Cs No. 05-3057-CV-S-GAF-P Kenneth Robert Friend vs Kevin Boyce Sept. 9,2004 Case No 03-3429-CV-S-RED Holly Lockard v. Christian County MO. May 15, 2000 Case No. CV100-383CC State of MO vs. Andy Jenkins January i 2003 Public Employees Blanket Bond Jan. 1, 2010 - Jan. 1, 2011 Mo. Rural Servie Workers Compensation Trust Jan. 1, 2011- Jan 1, 2012 Pulse Premium Managed Services Agreement- P.C. Net Sept. 25,2009 MOPERM Property Program July 20, 1989- July 30, 1990 1989, 1990 Annual Contract with DNR for remonument county corners August 28,2009 Bid Davis, Lynn & Moots, P.C. Contract for Independent Audit July 12, 1972 Letter From Judge Moody, Mansfield, MO. OR. to pay $ 268.40 Juv. Fund Jan. 2008-Dec. 2014 Court Orders (recorded in the minutes) 2003,2004,- 1/2011 KRONOS Contract August 10,2008- Aug. 9, 2009 Reg. Public Health Emergency Planning & Preparedness agreement Feb. 20,1991 Affidavit of Publication for remonumentation Jan. 1, 2010- Dec. 31, 2010 Payroll Reports Jan. 1,2010-Dec. 31,2010 AP Register Jan. 1,2010-Dec. 31,2010 Accounts Payables 2009-2010 Assessor Court Orders 0 Jan. 1, 2010- Dec. 31, 2010 Assessor Monthly Reports 2009-2010 Collectors Monthly Reports Jan. 1,2010-Dec. 31,2010 Campaign Committee Reports Jan. 1, 2010- Dec. 31, 2010 Amy Fite Jan. 1, 2010- Dec. 31, 2010 John Waters Jan. 1, 2010- Dec. 31, 2010 Denise Ericson Jan. 1, 2010- Dec. 31, 2010 Dennis Clinton Jan. 1, 2010- Dec. 31, 2010 Linda Essick Jan. 1, 2010- Dec. 31, 2010 John Grubaugh Jan. 1, 2010- Dec. 31, 2010 Sam Yarne!1 Jan. 1, 2010- Dec. 31,2010 Amy Russell Jan. 1, 2010- Dec. 31, 2010 William Breshers Jan. 1, 2010- Dec. 31, 2010 Lacey Hart Jan. 1, 2010- Dec. 31, 2010 Connie Todd Jan. 1, 2010- Dec. 31, 2010 Emerson Reynolds Jan. 1, 2010- Dec. 31, 2010 Jim Gray Jan. 1,2010-Dec. 31,2010 Barbie Barnett-Stillings Jan. 1, 2010- Dec. 31, 2010 Kelly Hall Jan. 1, 2010- Dec. 31, 2010 Lou Lapaglia Jan. 1, 2009- Dec. 31, 2010 Linda Casey Agreement Jan. 1,2009-Dec. 31,2010 Tonya Jackson Agreement Jan. 1, 2011- Dec. 31, 2011 Jim Bresee Contract Jan. 11, 1994 Ulrich Software Agreement 0 Aug. 29, 1989- May 18, 1993 Remonumentation of the County April- Dec. 2015 NVRA- Deleted MOC, AC, Dup Decease = < C-HI)16TIAN COUNTY- Ray Weter 7 -Cal Presiding Commissioner (35ft@G-- COMMI@@ION Bill Barnett Western Commissioner 100 W Church @treel, Eoom DO Ozark, Migouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25th,2016 Swift Reach Jeff Alward 14 Industrial Avenue STE 4 Mahwah, NJ 07430 (00) Dear Mr. Alward, The Christian Cpunty Commission voted today to ap/ard_the bid for a Mass Notification System for Christian Countyto SwiftReach Networks. We appreciate you participating in the bidding process and we look forward to working with you. €Ae B. 4 41 «, Q.4 /,A 0 .. D. Bill Barnett RayVVe+ Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper - c- CHI)IST[AN COUNN Ray ¥Jeter Presiding Commissioner » COMMI@6ION Bill Barnett Western Commissioner 100 W Church 6[reel, Qoom 100 Ozark, Miuouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fan 471-581-5924 Eastern Commissioner January 25th, 2016 Asher Group-Hyper-Reach Russell Bell . 3300 Monroe Ave. Rochester, NY 14618 (0) Dear Mr. Bell, The Christian County Commission voted today to award the bid for a Mass Notification System for Christian County to SwiftReach Networks. We appreciate you participating in the bidding process. 5.2£Q AR«ce/ tu, /24 ati:·· 41·<* Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner n Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 4 Printed on Recycled Paper i- CilQIST[AN COUNTY I Ray Weter Presiding Commissioner COMMI66ION Bill Barnett 100 W Church 6treel, IQoom 100 Western Commissioner Ozark, Miuouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25 th, 201i Civic Plus Dave Reinhart Dear Mr. Reinhart, - The Christian County Commission voted today to award the bid for a Mass Notification System for Christian County to SwiftReach Networks. We appreciate you participating in the bidding process. 8 8 884/ 6406£ Bill Barnett Ray Wete Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov © Pdnted on Recycled Paper _ v CHI)-16TIAN COUNTY Ray Weter 0431 Presiding Commissioner COMMI&NON Bill Barnett Western Commissioner C Ea- ·· 100 W.Church 61.reel, Qoom DO Ozark, MiaOU[i 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25th, 2016 Code Red Coleen Bresnahan 780 W. Granada Blvd., Suite 200 Ormond Beach, FL 32174 Dear Ms. Bresnahan, The Christian County Commission voted today to award the bid for a Mass Notification System for Christian County to SwiftReach Networks. We appreciate you participating in the bidding process. Bill Barnett Ray We Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov ]Email: countycommission@christiancountymo.gov 1© Printed on Recycled Paper - -4- C tiEISTIAN COUNTY Ray Weter Presiding Commissioner E110101 -- COMMISSION Bill Barnett Western Commissioner DO W Church 6lreel, I)oom 100 Ozark, Miuouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25th, 2016 Airbus Chris Leonard 117 Seaboard Lane, Suite D-100 Franklin, TN 37067 Dear Mr. Leonard, The Christian County Commission voted today to award the bid for a Mass Notification System for Christian County to SwiftReach Networks. We appreciate you participating in the bidding process. .89 ga=- 4 604 - 42% Bill Barnett Ray Welr Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper - <- CH-QI&PLAN COUNTY- Ray Weter Presiding Commissioner COMMI66ION Bill Barnett Western Commissioner DO W Chur'ch &treet. Iloom 100 Ozark, Miaouti 65721 Sue Ann Childers Phone: 417-582-4300 0 Fax: 471-581-5924 Eastern Commissioner January 25th, 2016 Keefe Commissary Group Steve Kruse 10880 Lin Page Place n St. Louis, MO 63132 Dear Mr. Kruse, The Christian County Commission voted today to award the Commissary bid for the Sheriff's Department to Keefe Commissary Group. We appreciate you participating in the bidding process and look forward to working with you again. 8 1-2- 2011- Rp_ coN; 44*01-0 Bill Barnett Ray Wete Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 4 Printed on Recycled Paper - C Cm) IST[AN COUNTY Ray Weter Proct,(int, 7.Ammieeinnar 7 COMMI66ION Bill Barnett 100 W Church @treel, Qoom 100 Westem Commissioner Ozark, Miasouti 65721 Sue Ann Childers Phone: 417-582-4300 ' Fax: 471-581-5924 Eastern Commissioner January 25th, 2016 Turnkey Corrections Keith Voiles 2801 Harvey Street 0 Hudson, WI 54016 Dear Mr. Voiles, The Christian County Commission voted+today to awardthe Commissary bid for the Sheriff's Department to Keefe Commissary Group. We appreciate you participating in the bidding process. 882.2 a.j41 «; ./44 Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov © Printed on Recycled Paper Christian County Commission 100 West Church St; Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, January 28, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50AM by Presiding Commissioner Ray Weter ?Attendee Name e " Or. 1 '· - Title 7 1 -1 'Stbtu¥ -7 ''Arrivdd ' Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Ashley Hannah Secretary Present 9:30 AM II. . Agenda 0 Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to approve the agenda for January 28;2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barn@tt, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers . Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. No financials to approve. Presiding Commissioner Weter entertained a motion to approve the minutes for January 21, 2016. 0 (D January Term Thursday, January 28, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for January 25,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Todd Wiesehan-Planning and Development Discussion - Release of Funds Securing Infrastructure in Grandview Estates Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, and P&D Administrator n Todd Wiesehan. P&D Administrator Todd Wiesehan began by recounting the history of the request presented before the Commission. In October 2015, he had to call a Letter of Credit in the amount of $17,930.00 from Bob and Helen Tate with regards to Grandview Estates until they could secure a new Letter of Credit. Mr. Wiesehan said that the Tate's had their case heard before Planning and Development on December 21, 2015, and the funds can be released back to the Tate's. Mr. Wiesehan requested that the Commission instruct the County Treasurer to release the funds, in the amount of $17,930.00. Presiding Commissioner Weter entertained a motion to approve the release of funds that secured the infrastructure in Grandview Estates. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - 9:15 AM Todd Wiesehan-Planning and Development Right of Way Dedication - Right of Way Dedication-N Cheyenne Rd; E Country Crest; E Southernview Rd 21Page 0 January Term Thursday, Janualy 28, 2016 8:50 AM Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, P&D Administrator Todd Wiesehan and Judy Dollarhite. Jack Rice of Rice Brothers Farms, owner of real property on North Cheyenne Road in the Ozark Special road district has executed a Right of Way deed to Christian County. Todd Wiesehan asked the Commission to approve the Right of Way conveyance to Christian County. Presiding Commissioner Weter entertained a motion to approve the Right of Way transfer on North Cheyenne Road. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 1 Right of Way Dedication-N Cheyenne Rd; E Country Crest; E Southernview Rd - -- Brannon Powers, owner of real property on North Country Crest in the Ozark Special road district has executed a Right of Way deed to Christian County. Todd Wiesehan asked the Commission to approve the Right of Way conveyance to Christian County. Presiding Commissioner Weter entertained a motion to approve the Right of Way transfer on North Country Crest road. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett,.Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Right of Way'Dedication-N Cheyenne Rd; E Country Crest; E Southernview Rd Jerome Nichols and Carla Nichols, owners of real property on East Southernview Road in the Ozark Special road district has executed a Right of Way deed to Christian County. Todd Wiesehan asked the Commission to approve the Right of Way conveyance to 0 Christian County. Presiding Commissioner Weter entertained a motion to approve the Right of Way transfer on East Southernview Road. 31Page January Term Thursday, January 28, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Don Stewart-Citizen Discussion - Replatting of Spokane Highlands Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Donald Stewart, Clerk Amy York, Judy Dollarhite, Highway Administrator Miranda Beadles, Sheri Weter, Recorder Kelly Hall, P&D Administrator Todd Wiesehan, and Assessor Danny Gray. Donald Stewart presented documents related to the re-plat of Spokane Highlands performed in 2000. He is asking the Commission to void the re-plat Documents were reviewed by the Commissioners and discussion was held. 3 presiding Commissioner Weter asked Mr. Stewart why he was bringing his request to the County Commission rather than present his case before the Court. Answer: He believes that it's within the right of the Commission to void the re-plat. Presiding Commissioner Weter disagreed, saying that the Commission has no authority. to make decisions over individual lot lines. Commissioner Barnett asked Todd Wiesehan for his opinion as the current Planning and Development Administrator. Answer: He believes that it is not the responsibility of the Commission to make this decision. Since the re-plat has been recorded, the issue should be taken in front of a judge. Recorder Kelly Hall said that if she received a court order to vacate the re-plat then she would have to record that, making the re-plat void. At that time, the County Assessor can reassess the properties. Assessor Danny Gray agreed. Mr. Stewart said he would consult with his attorney and thanked the Commissioners. Presiding Commissioner Weter concluded with a statement that this was an administrative hearing only. 41Page 0 january Term Thursday, January 28, 2016 8:50 AM III. Adiournment The meeting was closed at 10:07 AM Motion/Vote - Adjourn The County Commission completed the scheduled meetings for today and will resume session on February 1, 2016. Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 0 51Page RIGHT OF WAY DEED THIS DEED is made and entered Into this .23 day of -907- , 2015, by and behean Ak:R *674RS Niw#tic 1 01/287 i AA/ , Missouri, hereinafter referred to hs "Graito?fand CHRiSTIAN dOUNTY, MMSOORf, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee.", WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee, and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, in'cluding, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. 4 Caen-- Edi 0Ultlp *1-6 8*?imaiijid-AL" I.wl tg RESOLUTION OF THE OZARK SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of the Ozark Special Road District Rife BROMERS FARMS Uc WHEREAS, ammeE , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Ozark Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, 0 WHEREAS, the Ozark Special Road District maintains control and jurisdiction ' overall public highways within the district, R NOW, THEREFORE, it is hereby agreed and resolved by the Ozark Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. aott.6 Approved this /27* day of ·64Uf)€y ,211#3 7/4. Wvly,i<.0,/.!Zi> V.ii'UA Scaft Milye 6, Presidir€Commissioner »41 ptohn Elkins, SecEFOP-w 9«22 c Ed 4*fifigton, Commissioner ATTEST: 21¥IL-1441/£>74,6. 71 :p*@et Pf.,74 - 1 9,17-'c-'.' D 1 =-.2.5;a> i THIS GRANT and easement shall, at al! times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. /1. . . /a U.O LL 81£™477#K. fAAMS Lte STATE OF MISSOURI )SS· COUNTY OF 66/1 4 ) 'A - 9 #118 33 day of 5-2 t , 2015, before me personally appeared -4< A <,·r, , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above 0 written. JEREMY HESON Not:rv PuNle - Notar, beal Notary Put STATE Ot: RI d.-I, UN,8,10 Ell?yo 1/ A cre 44 My¢ommltalah 0*tras June 5,2017 (Printed Name) -...u--rem/waen·#12400371. _ My Commission Expires: JEREMY HESLIN Notarv Public- Notarv Seal STATE OF MISSOURI Greene County My Commtsston Expires June 5,2017 Commission #13490371 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. .9 46 Passed, Approved, and Adopted this L.5 day of J 4 0 tAO·.r-¤ , 2015 /7 A- 614 - .,lillit,/ 948Ty r.44 Ray Weter, Prest ing Comglssioner 2 3. .•\109 /71 1 '0<.2 6'*At, AA, -141.UU-A-A J =02% SEAL. - sue Ann Childers, Eastern Commissioner - 6 ik? 60AAdr 0- 2 Bill Barnett, Western Commissioner ATTEST: ' 4. 0 rk- D %01913** , County Clerk fliP*Rateg; 8-92-{9'., 0 0 4 1 52.5ialEl EXHIBIT"A" Attachment: Right of Way dedication Cheyenne, ountry, southernview (2772 : Right of Way Dedication-N Cheyenne Rd; E Country Crest; E THAT CERTAIN PARCEL OR TRACT OF LAND BEING A PART OF THE NORTHWEST QUARTER @INVIA) OF THE NORTHWEST QUARTER (NW1/4) OF SECTION 8, TOWNSHIP 27 NORTH, RANGE 21 WEST, IN CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT AN EXISTING GOD NAIL AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER @IW1/4) OF SAID SECTION 8; THENCE N01°41'05"13, ALONG THE WEST LINE OF SAID NW1/4, A DISTANCE OF 1340.46 FEET TO AN IRONPIN SET AT THIS NORTHWEST CORNER OF A TRACT OF LAND DESCRIBED IN BOOK 2013 AT PAGE 1647 INTHE CHRISTIAN COUNTY RECORDER'S OFFICEFOR A POINT OF BEGINNING; THENCE CONTINUINGN01°41'05"E, ALONG SAID WEST LINE, A DISTANCE OF 564.70 FEET TO AN EXISTINGIRON PIN AT THE SOUTHWEST CORNER OF LOT 1 OF THE REPLAT OF LOTS 5,6, & 7 IN FAIR. HAVEN ESTATES PHASE IV, A SUBDIVISION IN CIIRISTIAN COUNTY, MISSOURI; THENCE 887°20'03"E, ALONG THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 40.01 FEET TO ANIRONPIN SET; THENCE $01°41'05"W, PARALLEL WITH THE WEST LINE OF SAID NWI/4, A DISTANCE OF 564.69 FEET TO AN IRON PIN SET ON THE NORTH 0 L]NE OF A TRACT OFLAND DESCRIBED INBOOK 2013 AT PAGE 1647 IN THE CHRISTIAN COUNTY RECORDER'S OFICE; THENCE N87°21'17"W *87°47'16"W DEED), ALONG THEWORTH LINE OF SAID TRACT OF LAND, A DISTANCE OF 40.01 FEET TO THE POINT OF BEGINNING SAID TRACT CONTAINS 0.518 ACRES (MORE OR LESS) AND IS SUBJECT TO ANY EASEMENTS, RIGHTS-OF-WAY, AND RESTRICTIONS OF RECORD. 1994 r'(palia*e 52.14. - f - le.. 7 yi -1667 2.5.a 4 4 45 1 r. 4 4 - . .. - If j: @ 0 . 4 ER .' n -bililigi,L. i,i ,i, vi ,-u, uku bu, wil wi,gygillig wull,I gwu ligilly g,W 4, i 4 . 11 gil u, viay wuu ul ull I, vilcycli, 1, r„.U n LUU,l ly #lub , C• ·· an.." - 4./ ..·& :01 4 RUMSON RD % r 'lf, 4 - 1 11 34 3 2,91-40 4 ..97. 2 : .-4» - 1 - tq. . * 1.6 4.,31*!A©* ' t. , , 1 9 . r -:*.42 12% %· 34.4 14,2 i »r . .,-iIi··' -iwls jit /¥·.126.dt - OZARK SPECIA /h 70.diwi E:.6 ZiR*_ C Attachment: Right of Way dedication Cheyenne, ountry, soutnernview 14, iz: triglig ul vway woun.awi,-i. w,,wy.,.,g ,„a, ,..„ it 2015"0204 RIGHT OF WAY DEED THIS DEED is made and entered into this 7*day of A-V47 91--- , 2015, by and between-38(oAA€ 2(Et-18[3 2 A-2.1-A JIC!63 of Christian County, Missouri, hereinafter referred to as "Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." WiTNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0 granted. 5 60\«usnviti© U Otarn i.al 520@K@Zif-,21 »2:5.dili RESOLUTION OF THE OZARK SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of the Ozark Special Road District WHEREAS, UERoME; 04RM me//05 , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land Iying within Christian County, Missouri and the Ozark Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, WHEREAS, the Ozark Special Road District maintains control and ·jurisdiction over ali public highways within the district, NOW, THEREFORE, it is hereby agreed and resolved by the Ozark Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. dr 0-¢,/4 Approve3 this ./9 44 day of ·jA -Op€/Fity AGer Dn/\11 946.06 S66O1!yeu, Presidimg'Commissioner C»«r- -O John Elkins,teetary 302» . Ed Addl*6n, Commissioner ATTEST:1 ) C.,1/ A L3'At- -7 --4 jf' tr1«9 6.4 Naz- *Pacial:110*120 0 £2,215_19Ld THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuingAttachment: Right ot Way Ilealcation uneyenne, oumry, soumernview (Li iD: tily,i, ul vvity :,eulual,u,1-11 wilt:yt:,11,w nu, 6. wuuuy wit,04 ..„ covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grant*hesrajgned this deed the clay, and year first above written. % STATE OF MISSOURI )ss COUNTY OF CHRISTIAN On this '1+h day of AWAOST- , 2015, before me personally appeared O,arl&. 1 1-ev·omt N# chol t. ;10 me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. 0 ARLENE D. CHENEy Notaly Public - Notaty Seal , 4% 00-4-0.44 State of MIssouri . Nptary Pubilc Commissioned for Christian Countv : My Commission Explms: August 12,2016 HAN· le AWL_ 410, L.vi/C.V 1.C Commission Number: 12618111 (Printed Name) My Commission Expires: ¢\05, a,\ 4 The Christian County Commission hereby accepts the interest In real property convefed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. . -9 9 44 Passed, Approved, and Adopted this Le day of J a.u -rf , 2015 07 ..1111!111,· L. (Im #AUNTP'/4, .ek Ray Weter,br= iding 6mmissio 2 0.13- . e 5450, ,3 0345,u- t,£ ¥ 34£ i j -sue Ann Childers, Eastern Commissioner b Do -1 *,eol- Bill Barnett, Western Commissioner 0 ATTEST: "476,1,1,' <*) ¢AAi» County Cldrk ; 3?ji¥@f-NE-19$11 1 864*lyti j KECTNBR PROPERTIES, LLC 22440*5poOOOOOO1OOO TURNER BUILDING & DEVELOPMENT INC €:i $,M /4,;.rni·,4'7.. ···tig·,2 %. 74· *6t--47, 1 Ozark 040736000000006001 n.'-wili••Wil•• i.,U••i wi ..Uy U.Ul.luu,1 wilt=iyuilig vII] ly ouU lic,1 c•¥¥ i,i i. rl y,Ii Ul vvay weu uat un Iv oneyenne Ma, c Lounrry Urest; t• :25 -49142111 ' i .ifiwk *· 3%:4 ···. E SOUTHERNV EW RD [313.Oft rmz:i :i I / 144. OZARK SPECI 4 ·ipiekit?00: 1 1'2'i 0 : :6·9,9 1: -5 EXH/5/ T A Attachment: Right of Way dedication Cheyenne, ountry, southernview (2772 : Right ofWay Dedication-N Cheyenne Rd; E Country Crest; E COMMENCING AT AN EXISTING SURVEY MONUMENT MARKING THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER (SWIM) OF SECTION 36, TOWNSHIP 28, RANGE 21, CHRISTIAN COUNTY, MISSOURI; THENCE S87°35'48"E, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER (SW1/4), A DISTANCE OF 75.06 FEET TO THE POINT OF BEGINNING; THENCE S87°3548"E, CONTINUING ALONG SAID NORTH LINE, A DISTANCE OF 923.53 FEET TO THE EAST LINE OF THE WEST ONE-HALF (Wl/2) OF THE EAST ONE-HALF (El/2) OF THE NORTHWEST QUARTER (NWI/4) OF THE SOUTHWEST QUARTER (SW1/4) OF SAID SECTION 36; THENCE Sol°32'40"W, ALONG SAID EAST LINE, A DISTANCE OF 35.72 FEET TO A SET SURVEY MONUMENT CAPPED LS 267D, SAID POINT BEING 32.5 FEET SOUTH OF THE CENTERLINE OF SOUTHERNVIEW ROAD AS IT NOW EXISTS; THENCE N87°36'13"W, PARALLEL WITH SAID CENTERLINE, A DISTANCE OF 332.86 FEET TO. A SET SURVEY MONUMENT CAPPED LS 267D; THENCE N87°20'32"W, PARALLEL WITH SAID CENTERLINE, A DISTANCE OF 580.60 FEET TO A SET SURVEY 0 MONUMENT CAPPED LS 267D; THENCE 847°01'01"W, A DISTANCE OF 41.95 FEET TO A SET SURVEY MONUMENT CAPPED LS 267D; THENCE S01°22'33"W, A DISTANCE OF 600.37 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER (NW1/4) OF - THE NORTHWEST QUARTER (NW1/4) OF SAID SOUTHWEST QUARTER (SWIM) AND A SET SURVEY MONUMENT; THENCE N87°2947"W, ALONG SAID SOUTH LINE, A DISTANCE OF 25.00 FEET TO THE EAST RIGHT-OF-WAY LINE OF STATE HIGHWAY NN AND A SET SURVEY MONUMENT; THENCEN01°22'33"E, ALONG SAID EAST LINE, A DISTANCE OF 589.16 FEET TO THE ANGLE POINT OF SAID EAST LINE AND A SET SURVEY MONUMENT CAPPED LS 267D; THENCE N32°52'31"E, CONTINUING' ALONG SAID EAST LINE, A DISTANCE OF86.09 FEET TO THEPOINT OF BEGINNING, CONTAINING 48,262 SQ. FT. AND ALL BEING IN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 36, TOWNSHIP 28, RANGE 21, CHRISTIAN COUNTY, MISSOURI. BEARINGS LISTED ARE BASED ON MISSOURI STATE PLANE, CENTRAL ZONE, NAD83. 0 2*i#**li©01¢ LA 2.110: RIGHT OF WAY DEED Attachment: Right of Way dedication Cheyenne, ountry, southernview (2772 : Right of Way Dedication-N Cheyenne Rd; E Country Crest; E THIS DEED is made and entered into this 2- ls & day of t)*t·.6,_/ , 2015, by and between Brannon Powers of Greene County, Missouri, hereinafter referred to as 'Grantof, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell: convey,. and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a * street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantees and unto to its successors and assigns forever; the Grantor further covenanting on Its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including; without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. E Countuut Or» 1091¥-0, 90» : S} l.tB*KE!921fi 0 23*BETT THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) On this213 day of beUmbeu' , 2015, before me personally appeared 12>ron#ton i el.De.6 , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. 0 -ABLENED.CHENEY. Notaly Public - Notary Soal C 1 litLU_ i> 01 44 -u i. - State of Missouri Ndtary Public Commtssioned for Chlislan Counly 4\·Ae.Ap tb. C-keneul MyCommisston Explr08: Augtist12,2016 1 _ Gammission.Rqmbor.'12619111 (Printed Name) My Commission Expires:.Aug) la.',10(t The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee: for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. ,%111!11,/1, 13 +L 0/4 1A*rtifL Passed, Approved, and Adopted thisou day of )* w *0-·-9 D 09.ONTY 2/4 Ray Wef, Presiding Commissioner tt<121 O%* 0*i·g 04-1,tiA 3 =sua Ann Childers, Eastern Commissioner SEAL 0 974 8149 te.2/ RE Bill Barnett. Western Commissioner ATTEST: 0 4 County Cldk 11*kilegkR , 266:1 D -3*2 RESOLUTION OF THE OZARK SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of ' the Ozark Special Road Di ''t SIn WHEREAS,140 ,/ n·,ty the owner of record of certain real property in Of, Christian County, Missouri nas executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Ozark Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, 0 WHEREAS, the Ozark Special Road District maintains control and jurisdiction overall public highways within the district, NOW, THEREFORE, it is hereby agreed and resolved by the Ozark Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. Approved this /02' day of -JU,04,2,/ , 20 /4, Scott,Milyeu, Presiding Commissioner hEiammy AA Aflt, Ati Ec! Addir@ton, commissioner ATTEST: 0 *%441 4-M- 46; Jct*-c I{AEEK£"42169 -4.-2,; ck. - .-1.- 1 .- I 1. 'r ..9 - 2 424 51¥24%2:-·--'V• 0 1• • 111111 :111 1• '1111@1 81,1 - ·- ·-orr 19, '35%2, *9*0 i - P •U: • 0 0 1 Ff.:44 ., : :''·294ff*fb".4.'041. :4,2* 8.·,B,.' $:fi£i:-fird'- 1%·& /•DU,* : tr··7=%»-y ->44* · ..:7*<11, . t. 9.4»q ': 4.10 4 - ..tcLIUI -ip/"Im&. - f ··:.ir«.12; 441?I.1*i#*f.1:r:<.-;4it?i'i« .*1Ae#j 42*2·.· $' 3.&4?5.34 - Aler,44 ·9>V#EN a -- Lif 9. 97 c 4 609'491i>+ '12 * fl lillifil:/Elia:balAjASS"UMP'.44028&att&*EFIdri'll:69ijilll#litri 3.;ti.efif.2221 6. j.-- . »4334,# ,·9_'4>1·*:(Rfr,·j#,S*Vig # 4;.*4 ·i·t>-45 :-£ .WN# .$ 3.' A ix'l I a.::3442/2 9.'f#7*%42 .9 : .424'.. 9. I Ve;*16 -*.»4:0,".*2# 2- - . 11*246 2 :..332 - . 1 . f, / " 2 :71 . :99·...t®*i·)#- 1* .'' .2 : -1 i .. M ' 1*23¢010144034 :9,2 »442 ; 4'r.434--1-1-1:,Ar..Cltie--Tr 41- I .' : 1 112%40 ..,2 1 5 4: I ET ,%>i:.* 11 1 '40 1 " 4.41 ·it.:..ivj)·I * '· '·ti.,·+. 193- 1 1 '01 1,1 lf/ibc.:w#,4/,4-/B·-Fi .1 .'%Status · 4 Arrived Ray Weter Presiding Commissioner 1 Present 8:50 AM Bill Barnett Western Commissioner 1 Present 8:50 AM Sue Ann Childers Eastern Commissioner | Absent Nikki Thiessen. Assistant ' · 1 Present 8:50 AM Cheryl Mitchell Assistant . 1 Present. 8:50 AM IL Agenda Motion/Vote - 8:52 AM Christian County Commission · Discussion - Approve Agenda D Attendees: Assistant Nikki Thiessen, and Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to approve the agenda for February 1, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers / Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Amelia Wigton, and P&D Administrator Todd Wiesehan. No minutes or financials to approve. . Presiding Commissioner Weter entertained a motion to disregard the agenda item. 0 I January Term Monday, February 1, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 9:00 AM Beth Schaller-MoDOT - Monthly Update - MoDOT Monthly Update Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Amelia Wigton, P&D Administrator Todd Wiesehan, Judy Dollarhite, and MoDOTArea Engineer Beth Schaller. The Senate bill on the proposed increase to the gasoline sales tax has made it through committee and will next go into debate on the House floor. Director Patrick McKenna made his presentation to the Joint Committee on Transportation Oversight. Due to the increases in revenue, gasoline and vehicle sales, MoDOT will receive federal matching in 2017 and will not need to fall back on the 325 Plan. MoDOT will still continue to operate in maintenance and safety mode in the short- - term, focusing on bridge repairs, contract overlays, and paving. MS. Schaller has not heard if the Cost Share program will be continued, but MoDOT is open to partnering with other entities if approached. Fatality rates are the highest in five years. The construction at Hwy 65 & CC is progressing and girders are ready to be set. There are 641 bridges across the state labeled as critical condition. Because· MoDOT will receive federal matching funds, they will be able to focus on repairing some of the * bridges sooner than planned, so the County will see an increase in bridge maintenance in 2017. The construction at the Hwy 60 exchange is progressing. (D The mild winter has kept. salt costs to a minimum and the low gasoline prices have suppressed fleet vehicle expenses. -2 IP-age (03 January Term Monday, February 1, 2016 8:50 AM The five-year federal highway bill will provide funding stability that will allow them to spend down cash reserves. Presiding Commission Weter concluded with a statement that this was an administrative hearing only. Motion/Vote - 10:00 AM Christian County Commission Bid Opening - RFP-Floor Covering Attendees: Assistant Nikki Thiessen, Secretary Cheryl Mitchell, Judy Dollarhite, Supervisor Richard Teague, Supervisor Kenny Coates, and Collector Ted Nichols. Bid opening for provider and installer of floor covering in Juvenile, County Clerk, and County Collector offices. The Commission reviewed two bids. Springfield Carpet One presented bid for $12,111.96 which includes supplies and labor. Stoneridge Carpets present.d two bids. First bid *$14,103.12 which does not include pricing for non-basic floor prep, removal of current wood base or moving the front desk - in-room-101. Second bid for $11,171.27 which does not include pricing for non-basic - floor prep, removal of current wood base or moving the front desk in room 101. Presjding Commissioner Weter asked Richard Teague and Kenny Coates to review and compare the bids and return with a recommendation on February 4, 2016. III. Adiournment The meeting was closed at 10:12 AM ' Motion/Vote - Adjourn The County Commission completed the scheduled meeting fortoday and will resume session on February 4, 2016. Presiding Commissioner Weter entertained a motion to adjourn. 0 3]Page January Term · Monday, February 1,2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] | MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Qa,4 {Di:L Ray Weter Presiding Commissioner, Ray Weter Bill-Barnett n Western Commissioner, Bill Barnett 44 &*to -- Sue Ann Childers Eastern Commissioner, Sue Ann Childers I.-- -.1- 4 41 Pag e CARPET ONE WORK ESTIMATE DATE: 1/29/2016 ESTIMATE #: SALES PERSON CUSTOMER NOLAN SOLOMAN 5 SPRINGFIELD CARPET ONE COUNTY COMMISSION 1975 E. INDEPENDENCE 100 W. CHURCH ST. ' SPRINGFIELD, MO. 65804 k OZARK, MO. 65721 t Phone: (41D 823-2168 417-582-4300 ] Fax: (417) 823-8968 ; NSOLOMAN@CDL1.NET PROJECT DESCRIPTION: INSTALL VINYL PLANK IN JUVENILE OFFICES, COUNTY CLERK OFFICES AND COUNTY COLLECTION OFFICES. , TYPE MATERIAL/COLOR SIZE ' QTY/SQFT 1 PRICE EACH ! TOTAL 1 + NINYL TILE EXPRESSIONS VINYL PLANK- 1 , 3852 1 $ 1.25, $ 4,815.00 GLUE 'PRESSURE SENSITIVE ADHESIVE f , 3 $ 150.00 i $ 450.00 'VLJ BASE INSTALL WALL BASE WHERE NEEDED 360 $ 1.65 I $ 594.00 1 1 - +LABOR. --- INSTALL VINYL PLANK- - f 3852-- - $-- -1.25 $ -4,815.00 1 REMOVEAND DISPOSE OF CARPET ! 1 $ 400.00.$ 400.00 REMOVE AND DISPOSE OF VCT , 1 $ 250.00 $ 250.00 FLOOR PREP 1 $ 350.00 $ 350.00 1 $ $, 1 $ $ 1$ I - .1 1 1 1 1$ I r SUBTOTAL , $ 11.674.00 THANK YOU FOR YOUR BUSINESSI Sales Tax Rate i 7.475% $ 437.96 *This estimate is good for thirty days. SHIPPING AND HANDLING i $ ESTIMATED PRICE $ 12,111.96 SALES PERSON SIGNATURE: .0 CUSTOMER'S SIGNATURE: Proposal #: NX062340 Sale Date: 01/20/2016 foneridge Carpets, Inc. Install Date: 4€0. Box 636 Sales Rep: Metz, E Nixa, MO 65714-0636 Sales Rep: (417)724-2444 SOLD TO SHIPPED TO Printed 02/01/16 08:55:39 Christian County Commissioner, Christian County Commissioner 100 W Church St Ozark MO 65721 100 W Church St 417-873-2255 Ozark MO 65721 countycommission@christiancountymo.gov MATERIALS QUANTITY PRICE TOTAL (1) Provincial LVT TDB 3744.00SqFt $1.20 $4,492.80 Comments: Rm 101,205,304 8 mill (3) Ardex Feather Finish (10!b) 6.00Each $29.99 $179.94 Comments: Fill and Feather out floor (4) Rental Floor Scraper 1.00Each $140.00 $140.00 Comments: Remove VCT (5) Reducer (Mercer) 800-701 6.00Each $9.99 $59.94 Comments: Customer to move all furniture and supplies (SF¥lesive Mohawk M-700 - 4 gal 5.00Each $139.99 $699.95 (4-lulk (Tec) Lt. Chocolate 10.00Each $10.99 $109.90 Comments: Caulk at base trim (9) Cove Base (VPI) __ - .__ __ Bumt.Umber ___ . 320.00LnFt $0.75 _$240.00 (10) Adhesives Graham . Cove Base (30 oz.) 3.00Each $8.08 $24.24 Materials Subtotal: $5,946.77 LABOR QUANTITY PRICE TOTAL (1) LVT (Project) -, 3744.00 SqFt $1.25 $4,680.00 (2) Take-up VCT -, - Customer to Take up Carpet and Scrape Floor ** 327.00 SqFt $0.50 $163.50 (3) Floor Prep n 10.00 Each $15.00 $150.00 (7) Take-up Cove Base -, ** ** 1.00 Each $55.00 $55.00 (9) Cove Base -, 320.00 LnFt $0.55 $176.00 Labor Subtotal: $5,224.50 Comments: Bid includes basic floor prep and glue scrape but Subtotal: $11,171.27 does not include any unforseen floor prep. Bid did not include Exempt: $0.00 moving front desk in room 101. Total: $11,171.27 Payments: $0.00 Bi included removing current wood base. Balance: $11,171.27 Proposal #: NX062341 Sale Date: 01/20/2016 impneridge Carpets, Inc. Install Date: 4.40. Box 636 Sales Rep: Metz, E Nixa, MO 65714-0636 Sales Rep: (417)724-2444 SOLD TO SHIPPED TO Printed 02/01/16 08:55:08 Christian County Commissioner, 100 W Church St Ozark MO 65721 417-873-2255 countycommission@christiancountymo.gov MATERIALS QUANTITY PRICE TOTAL (1) WIMINGTON INT TBA 3744.00SqFt $1.90 $7,113.60 Comments: RM 101,205,304 20 mill (3) Ardex Feather Finish (10lb) 6.00Each $29.99 $179.94 Comments: Fill and Feather out floor (4) Rental Floor Scraper 1.00Each $140.00 $140.00 Comments: Remove VCT (5) Reducer (Mercer) 800-701 6.00Each $9.99 $59.94 Comments: Customer to move all furniture and supplies esive Mohawk M-700 - 4 gal 5.00Each $202.20 $1,011.00 Ik Gec) Lt Chocolate 10.00Each $10.99 $109.90 (9) Cove Base (VPI) Bumt Umber 320.00LnFt $0.75 $240.00 (10) Adhesives.Graham Cove Base (J oz.) 3.00Each $8.08 $24.24 Materials Subtotal: $8,878.62 LABOR QUANTITY PRICE TOTAL (1) LVT (Project) n 3744.00 SqFt $1.25 $4,680.00 (2) Take-up VCT -, - Customer to Take up Carpet and Scrape Floor ** 327.00 SqFt $0.50 $163.50 (3) Floor Prep -, 10.00 Each $15.00 $150.00 (7) Take-up Cove Base -, ** ** 1.00 Each $55.00 $55,00 (9) Cove Base -, 320.00 LnFt $0.55 $176.00 Labor Subtotal: $5,224.50 Comments: Bid includes basic floor prep and glue scrape but Subtotal: $14,103.12 does not include any unforseen floor prep. Bid did not include Exempt: $0.00 moving front desk in Room 101. Total: $14,103.12 Payments: $0.00 Bi included removing current wood base. Balance: $14,103.12 3 Christian Counly Commission 100 West Church St Room 100 . ozarldMO 65721 - --mi January Term http://ChtistianCountyMO.iqm2.Com - Minutes - Thursday, February 4, 2016 8:50 AM The Christian County Courthouse L Convene , The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name ··4 Title .1·..: '- * '. Status '0' ·4 Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Preseot 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Highway Engineer Miranda Beadles, and Road Sen)ices Supervisor Brent Young. Presiding Commissioner Weter entertained a motion to approve the agenda for February 4, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Highway Engineer Miranda Beadles, Road Services Supervisor Brent Young, P&D Administrator Todd Wiesehan, Supervisor Richard Teague, and Judy Dollarhite. No financials to approve. 0 Presiding Commissioner Weter entertained a motion to approve the minutes for Januairy 28, 2016. January Term Thursday, February 4, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Minutes Presiding Commissioner Weter entertained a motion to approve the minutes for February 1, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Discussion - 2780 : Damages to John Deere Backhoe-Insurance Options Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Highway Engineer Miranda Beadles, Road Services Supervisor Brent Young, and Judy Dollarhite. Hjghway Engineer Miranda Beadles began by recounting tbe.history of the request_ presented before the Commission. During the heavy rains in December 2015, a Road Services crewman was clearing away mud and rock that had washed onto the road when he hit a manhole cover, damaging the backhoe and injuring the employee. Ms. Beadles was provided two options from the insurance company. The first option is to total the backhoe and accept a payout of the actual cash value. The value less the deductible would be $83,036.00. The second option is to keep and repair the salvaged vehicle. The value less the deductible and salvage recovery cost would be a payout of $45,786.00 to use on the repairs. Ms. Beadles recommends that the County accept the first option. She said $89,100.00 was paid for the wrecked backhoe and estimates that the cost to purchase a new backhoe will be within $10,000.00 of that price. She said that accepting the second option to salvage the backhoe will void the warranty, and since the estimate to repair the backhoe is based on a visual inspection, the actual damages could be higher once the repair begins. Supervisor Brent Young endorsed the first option. He said that in his experience, when equipment is repaired, undetected issues can arise later. 21Page January Term Thursday, February 4, 2016 8:50 AM Presiding Commissioner Weter entertained a motion to authorize acceptance of option one as described by the Highway Engineer. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Christian County Commission Bid Decision - Bid Decision-Floor Coverings Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Maintenance Supervisor Richard Teague, Judy Dollarhite, and County Clerk Kay Brown. Maintenance Supervisor Richard Teague reviewed the comparisons between the bids from Stoneridge Carpets and Springfield Carpet One for floor covering in the Juvenile, County Clerk, and Collector offices. 3 He recommends accepting the bid from Stoneridge Carpets for $14,103.12. The bid includes 20 mil vinyl plank, fill and feather of the floor, and an extended warranty which will ptovide the County with quality flooring that has long-terni durability. County Clerk Kay Brown endorsed Mr. Teague's recommendation. The three proposals were submitted to the insurance company on February 2, 2016 for approval. Presiding Commissioner Weter entertained a motion to award the provider of floor covering to Stoneridge Carpets for $14,103.12 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:47 AM Kay Brown-Christian County Clerk Contract - Poll Pad Contract Signing Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Judy Dollarhite, and 0 County Clerk Kay Brown. 31Page 0 - January Term Thursday, February 4, 20I6 8:50 AM Due to the busy election year, this was a grant that was pursued by the County Clerk to secure firm prices for maintenance, licensing, and repairs of poll pads until February 2019. The total cost for 64 poll pads will be $6,400.00 that will be funded by the grant. No cost out of general revenue. Presiding Commissioner Weter entertained a motion to approve the contract presented by the County Clerk from Knowink for poll pads. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers 9:54 AM Recess Presiding Commissioner Weter made a statement that the County Commission meeting will stand in recess until 11:30 a.m. Motion/Vote - 11:30 AM Christian County Commission Discussion - Closed Session Per Statute 610.02 Subsection (2) Real Estate t _Attendees: Brad Er€n from Paragonfonstruction, Assistant Ashley Hannah, P&D Administrator Todd Wiesehan, Jared Younglove, and Josh Warren. Presiding Commissioner Weter entertained a motion to go into closed session per statute. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:35 AM Reconvene at the Site -- Presiding Commissioner Weter entertained a motion to adjourn and reconvene at the site. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 0 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 12:30 PM Christian County Commission 41Page 0 January Term Thursday, February 4,2016 8:50 AM Discussion - 2783 : Vote to Go Into Open Session Per Statute 610.02 Subsection (2) Real Estate The County Commission authorized Paragon Construction to review the options. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adiournment The meeting was closed at 12:55 PM Motion/Vote - 12:55 PM Adjourn The County Commission completed the scheduled meeting for today and will resume session on February 9, 2016. 1 3 Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: _ _ Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Ray Wecer Presiding Commissioner, Ray Weter Ai#tam;rt- NIAl£tt- Western Commissioner, Bill Barnett 0 - 51Page 0 January Term Thursday, February 4, 2016 8:50 AM 44, Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 0 61Page - i- CHEISTIAN COUNTY ' Ray Weter Procirlinn Prirn,-;reinna, =- COMMI@6ION Bill Barnett DO W Church @treel, Qoom 100 Western Commissioner Ozark, Misaouri 65221 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25.,2016 Carpet One Nolan Soloman 1975 E. Independence Springfield, MO 65804 Dear Nolan, The Christian County Commission voted in session to award the bid for Floor Covering for County offices to Stoneridge Carpets. We appreciate you participating in the bidding process. Sincerely, 111 Barnett Ray Weter Se Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 45 Printed on Recycled Paper <- CHIZI6TIAN COUNTY Ray Weter Presiding Commissioner 1 -7-- COMMI66ION Bill Barnett Westem Commissioner DO W Church @treel, Room DO Ozark, Miaouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner January 25*, 2016 Stoneridge Carpets, Inc. Eric Metz P.O. Box 636 Nixa, MO 65714 Dear Eric, 63 The Christian County Commission voted in session to award the bid for Floor Covering for County offices to Stoneridge Carpets. We accepted the proposal for Wimington LVT 20 mill for - - - -314,103.12.-We appreciate you participating in the bidding process and look forward to - - working with you. S.incerely, WA L t AAdS.UP A 141 4/,-9/0/WAUNU40 11{ Bi#Barrtt Ray \ter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner n Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper Alliranda Beadies Frorn: Kathy Mollett Sent Friday, January 29, 2016 7:39 AM TO: Miranda Beadles CC: countycommission@christiancounlymo.gov Subject John Deere 310SK Backhoe Loader Here is the information on the John Deere 310SK backhoe loader total loss calculation: Purchase price - $89,100 Per John Deere, average life of this model is 7500 life hours on light (not contractor or rental) usage. This piece had approximately 300 hours used. 300 is 4% of 7500. Therefore the backhoe would have had 96% of its life hours left. 1 took the sale price of $89,100 x.96 and the total is $85,536. Payment would therefore be: $85,536 ACV (actual cash value) - 2,500 deductible $83,036 We have a firm salvage bid of $37,250. If the County wishes to keep the salvage, the payment would be: 5,536 ACV 2,500 deductible $83,036 -37,250 salvage recovery $45,786 Please let me know which option the County prefers, and 1 will proceed with payment. Thanks, Kath0 Motlett, ARM ClEIS Kathy Mollett 1 Senior Claims Adjuster Corporate Claims Management, Inc. 782 Spirit 40 Park Drive, Chesterfield, MO, 63005 Tel: 636.728.6736 Fax: 636.216.0392 KMollett@patnat.com 1 corporateclaims.com e A Patriot National Company \ We Find Solutions \ PN • LISTED • NYSE 1 leryl Mitchell Subject: FW: 15/P0634 I should see the proposals prior to you hiring anyone. 1 need to approve these as well. Can you send to me? Thank you, Johna Suchanek Claims Account Manager Corporate Claims Management, Inc. 782 Spirit 40 Park Drive, Chesterfield, MO, 63005 Tel: 636.728.6792 Fax: 636.216.0481 JSuchanek@patnat.com I corporateclaims.com A Patriot National Company 1 We Find Solutions \ PN • LISTED • NYSE From: Cheryl Mitchell [mailto:chervlmitchell@christiancountvmo.govl Sent: Tuesday, February 02, 2016 2:38 PM To: Johna Suchanek /lubject: RE: 15/P0634 U Johna, the Commission requested Requests for Proposals for the floor coverings in our offices affected by. the flood. We are going to make a decision on Thursday based on what we received, is there anything we need to consider on your part? 1 0 URF\MAUZ.!33 31-APT- Christian County Commission 100 West Church St, Room 100 Ozarig MO 65721 january Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, February 8, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Western Commissioner Bill Barnett Attendde Name Titld Status Arrived Ray Weter Presiding Commissioner Present 1:30 PM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, and Recorder Kelly Hall. Western Commissioner Barnett entertained a motion to approve the agenda for February 8, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Recorder Kelly Hall, and Judy Dollarhite. No financials to approve. Western Commissioner Barnett entertained a motion to approve the closed session 0 minutesfrom February 4, 2016. Christian County Commission 100 West Church St Room 100 Ozark MO 65721 January Term http:#ChristianCountyMO,iqm2.cbm - Minutes - Monday, February 8, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Western Commissioner Bill Barnett Attdndee Natii-6 Title _ -- ' -Status- ;Arriv4817 Ray Weter Presiding Commissioner Present 1:30 PM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Nikki Thiessen Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, and Recorder Kelly HaIL Western Commissioner Barnett entertained a motion to approve the agenda for February 8, 2016. RESULT: ADOPTED [UNANIMOUS] : - MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Recorder Kelly Hall, and Judy Dollarhite. No financials to approve. Western Commissioner Barnett entertained a motion to approve the closed session minutes for February 4, 2016. .anuary Term Monday, February 8, 2016 AM RESULT: ADOPTED [UNANIMOUS] - MOVER: Sue Ann Childers, Eastern Commissioner -- ' SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers c ABSENT: Ray Weter Motion/Vote - 9:00 AM Kelly Hall-Christian County Recorder of Deeds Bid Opening - Bid Opening-Copier Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Recorder Kelly Hall, Kent John, Brian Mansker, and Judy Dollarhite. Bid opening for a copier forthe Christian County Recorder of Deeds. The Commission reviewed two bids. Copy Products Incorporated presented a bid with three copier options for $1,895.00, $2,195.00, or $2,100.00 D American Business Systems presented a bid for $2,059.00. Both bids contained a maintenance agreement. Eastern Commissioner Childers entertained a motion for Recorder Kelly Hall to review and compare the bids and return with a recommendation on February 18, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner- SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - 9:45 AM Todd Wiesehan-Planning and Development Right of Way Dedication - Right of Way Dedication-Greene Road-Cl Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, P&D Administrator Todd . Wiesehan, Highway Administrator Miranda Beadles, and Judy Dollarhite. Frank Rogers, owner of real property on Greene Road in the Common One road district has executed a Right of Way deed to Christian County. 21Page January Term Monday, February 8, 2016 AM Todd Wiesehan asked the Commission to approve the Right of Way conveyance to Christian County. Eastern Commissioner Childers entertained a motion to approve the Right of Way transfer on Greene Road. RESOLT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western ComMissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter i Motion/Vote - 10:00 AM Todd Weisehan-Planning and Development Discussion - Road Variance-Eric Stuhlsatz Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, P&D Administrator Todd Wiesehan, Highway Administrator Miranda Beadles, Eric Stuhlsatz, Greg Whitlock, and Judy Dollarhite. Erick Stuhlsatz and Greg Whitlock are developing Walnut Hills Farms, a subdivision on County Line Road. They are requesting that the Commissioners approve a private road designation in the development with a center median that will conserve a row of walnut trees. P&D Administrator Todd Wiesehan told the Commissioners that road standards state that private streets are to be constructed the same as County roads which do not allow for that kind of variance in the right of way. Mr. Wiesehan said the development will be heard as a rezoning request in the near future, and to develop a proper preliminary plat, it will first require approval of the road variance. Commissioner Childers asked if it would be an issue developing the streets with County standards? Answer from Greg Whitlock: He presented the proposed road plans to the Commissioners and said he tried to keep the cross-section as close to the County standard as possible. Highway Engineer asked if there are plans to curb the road? Answer: No. Ms. Beadles said that as long as it's stipulated that this road will never become County responsibility, she has no issues with its approval. She recommended that they build a break in the median between the trees for better traffic flow. 31Page anuary Term Monday, February 8, 2016 AM Mr. Wiesehan said the Walnut Hills Farms covenants and restrictions will include a stipulation that road maintenance is the responsibility of the homeowners. Eastern Commissioner Childers entertained motion to approve the plan with a 60 foot road width, a break in the median for crossing over, and a statement that there is no future possibility that the street will become a County road. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 1 SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Barnett, Sue Ann Childers ·, ABSENT: Ray Weter Statement Eastern Commissioner Childers made a statement that the County Commission meeting will stand in recess until 1:30 p.m. 3) Motion/Vote - 1:30 PM Chris Arnim-FEMA Discussion - Disaster Discussion (DR-42 50) Attendees: Assistant Nikki Thiessen, Assistant Ashley Hannah, Judy Dollarhite, Christopher Arnim, Tamiko Exford, Emergency Management Director Phil Amtower, and Amelia Wigton. Christopher Arnim and Tamiko Exford from FEMA presented in front of the Commissioners to make their presence known in the area. They are based out of Springfield and will provide stability to the management of FEMA services. They provided their contact information and promised a quick response to inquiries. A brief discussion regarding Christian County's eligibility for FEMA's Individual Assistance and Public Assistance programs followed. Director Phil Amtower mentioned the difficulty the County has had in receiving FEMA assistance from flooding that occurred in July 2015. FEMA has lost the County's paperwork twice, requiring his department to begin the application process from scratch. Mr. Arnim and Ms. Exford took the details from Mr. Amtower and said they will try to provide some resolution. 41Page anuary Term Monday, February 8, 2016 AM Presiding Commissioner Weter concluded with a statement that this was an informational meeting only. III. Adjournment The meeting was closed at 1:37 PM Motion/Vote - Adjourn The County Commission completed the scheduled meeting fortoday and will resume session on February 18, 2016. Eastern Commissioner Childers made a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Prekiding Commissioner 3) AYES: Ray Weter, Bill Barnett, Sue Ann Childers -Raymly Presiding Commissioner, Ray Weter Bill Barnett Western Commissioner, Bill Barnett (44 U.Vij Sue Ann Childers Eastern Commissioner, Sue Ann Childers 51Page 0 Doing Business as (DBA) Name | Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Copy Products inc Copy Products inc Mailing Address IRS Form 1099 Mailing Address 2103 W. Vista St, 2103 W. Vista St, City, State, Zip Code City, State, Zip Code Springfield MO·65807 Springfield MO 65807 Contact Person EmaiIAddress bmansker@copyproductsinc.net Brian Mansker Phone number Fax number 417-860-5898,417-889-5665 417-889-7712 Authorized Signature Date ...............l.........._..................... D Printed Name Title Sales Rep 3 Page 7 of10 Exhibit A-References List three (3) business references: 1st Company Name Nixa School Representative Name David List 301 South Main Street Nixa,_ MO 657 I4 Address City State .... Zip 417-724-3500 417-724-3515 Business Phone Business Fax Cellular Phone email address if available 2nd Company Name Hyde, Love & Overby, LLP Representative Name David E. Overby 1121 South Glenstone, . Springfield, -MO 65804 Address _____ - City - -State„ Zip · - 417-83 I-4046 _417-831-4989 Business Phone Business Fax Cellular Phone email address if available 1 - 3rd Company Name Ozarks Technical Community College Representative Name upon Request =%- 1001 E. Chestnut Exoresswav. Springfield. MO 65802 Address City State Zip (4171 447-7500 Business Phone Business Fax Cellular Phone email address if available Page 8 of IO D e-STUDIO287CSL 30 PPM A4 Color Copier $1,895 GD1340 Fax Board e-STUDI0347CSL 35 PPM A4 Color Copier $2,195 GD1340 Fax Board MY1045 2nd Paper Drawer $143 STAND407CS Stand $16Oi BIZHUB C3350 A4Y4011 $2,100 Fl<-512 FAX KIT A6EDW11 MI<-738 MOUNT KIT FOR FAX UNIT A6XXWY1 BIZHUB C3850 A3GN011 $2,300 PF-P13 PAPER FEED UNIT A4Y6WY1 $175 bK-P03 COPY DESK 9967002766 $160 ---•144 -- 0 Products, Inc. Toshiba eS'tudio Color Desktop Copiers Large 9 inch LCD Touch Screen 2 GB RAM, 160 GB Har4 Drive Standard Encryption and Data Overwrite t Color Scan to HDD, Email, FTP, SMB, Client, USB Memory Color Document. Scanner and Duplexing Fax F1 eStudio 287©sl - 30 ppm $1,895.00 eStudio 347©st - 35 ppm 52,195.00 Options: h -27- 28,41 2•d paper tray $ 145.00 Stand $ 160.00 R Konica Minolta ©3350 Copiers 35 Color Prints per Minute 2 Sided Color Document Scanner 2 Sided Printing 1200 x 1200 dpi output iPAD Like LCD Touch Screen 1 GB RAM, 320 GB Hard Drive PCLSce, PCLe, XPS, PDF 1.7 and Post Script 3 Printing Color Scan to HDD, Email, FTP, SMB, Client, USB Memory Bizhub 3350 - 35 ppm $2,100.00 -I, ---. Options: 2nd paper tray $ 175.00 Stand $ 160.00 Service billed at $25 per month. This includes 150 color prints and 1,000 mono prints. Beyond the included prints mono will be billed at $0.01 per print and color wi!! be billed for $0.09 per prints. 0 Lanier MPBOG Konica Minolta C3350 Toshiba e287c Toshiba e347c Cost $2,100 $1,895 $2,195 Print Speed 31 PPM 40 PPM 30 PPM. 37 PPM Processor 533 MHz 1 GHz 1 GHz 1 GHz System RAM 2 GB 1 GB 2 GB 2 GB Print RAM 2 GB 1 GB 2 GB 2 GB Hard Drive 320 GB 320 GB 320 GB Doc Feeder 50 Sheet 505heet , 320 GB 100 Sheet 100 Sheet Std. Paper Tray 250 Sheet 550 Sheet 550 Sheet , 550 Sheet 2nd Paper Tray $175 $145 $145 Stand $160 $160 $160 0 (38) Declaralion: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specificattons of this original Invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and Issued by the Commission, a binding contr'act shall exist between the vendorand Christian County. Signature required below cohfirming understanding of thisstatement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax American Business Systems ID No. 430813894 Mailing Address IRS Form 1099 Mailing Address 4165 Jefferson 416 S Jefferson City, State, Zip Code City, State, Zip Code Springfield, MO 65806 Springfield, MO 65806 Contact Person: Kent John Email Address: kentjohn@ambussys.com 0 Phone number: 417-616-3004 Fax number: 417-866-4275 Authorized Signyfre Date: 1-22-16 2 A /6- /1-> Printed'NAge: Kelvin OrtneR Title: General Mdfager 114'l di.(\ - Exhibit A-References Page 7 of10 1 0 List three (3) business references: 1st Company Name: Christian County Representative Name: Cathy Leming 202 W Elm Street . _Ozark _MO 65721 Address City State Zip _417-518-7242 _417-581-4623 Business Phone Business Fax Cellular Phone cathyleming@christiancountymo.gov email address if available 2nd Company Name: Fedex Freight East Representative Name: Teresa Simmons A200 Forward Drive - · Harrison JR 72601_ L]dress City State Zip 870-741-9000 -- Business Phone Business Fax Cellular Phone -- 1 email address if avail:able 3rd Company Name: Kraft Foods Representative Name: Ray Smith 2035 E Bennett . Springfield _ MC)_ _65804_ Address City State Zip _417-823-4221 Business Phone Business Fax Cellular Phone email address if available Exhibit B-PRICING SHEET Page 8 of 10 -3 Product/Service Size/Type Frequency Price (includes all fees) Lanier MPC 306spf 31 page per minute One time $2059.53 color copier/printer, fax, scanner 500 sheet Onetime 3269.86 Lanier papertray 81/2xll"/ 8 1/2x14" Paper feed unit PB1080 American Business Systems This includes: all on- Quarterly $0.0090 per copy Service Agreement site service calls, for monochrome. parts, labor, and * 30.058 per copy Toner. for color. {excludes paper} You only pay for what ndet-up and delivery One time you use. No minimum No charge Training _ __ _ - As needed _ No charge -- .- a.- n Page 9 of 10 Specifications The Recorders office is seeking bids for a Multifunction Color Copier, Printer, Facsimile, Scanner Seeking a copier equivalent or similar to a Lanier MP C306 with the same specifications Maintenance: All-Inclusive NO MINIMUM maintenance agreement (no paper): Black and White cost per copy Color cost per copy Toner provided and free shipping Regular cleaning and replacing parts For questions please contact Kelly Hall at #417-582-4360 or khallrecorder@christiancountymo. gov 1 0 Page 10 of 10 r%0% 2 4.U ,=- [Nt ilk' lr-- *10' · f . . 24 Er:* ¥1 4»47 11 * I. . A . ¥Ed '72 4 F , 8 €: , - 4.8,4 ·9% 94&*# 1 r=P't»94 T:i,r-'30.:49=lt:.1. 9%! --4" Mf,WAWN> R :I ' ji -< A9:452404% Ai-:..t. A.W.' :434 U %¥ 01 id€·c°li 4 5 S yc 2*=14 % )5-*5#- r an. 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Use the Lanier MP C306 to get information to the right people at the right time 50 they can help your business thrive. Get started quickly with first. ,§164:4bzi print times of only 7.2 seconds. Print up to 31 color pages per minute 10 1<%9*:PNEEL handle almost any Ne of project with ease, Load Up to as many as 1,350 sheets of various-sized and different types of media for fewer interruptions. Adninistrative tasks are just as easy. You can automate meter read5, change 844€*0:694 system settings, update firmware and more from the desktop, so you can fe.€731A4<(Wii*. spend more time running your business and less time running to the MFPR Mpt=ds?*ift**Ad. 01#*4968.4 Streamline how you work with a single touch LEA.g¥-*- --a.-»ve %%%05*i Why hunt and peck with bulky keypads when you can use a toudiscreen with a similar look and feel as your personal mobile device? The Lanier MP C306 has a 10.1-wide Super VGA Smart Operation Panel to let mtg:#EL.*ing#ar-1,=r-08 8=5.l#WR. < 13r %*20 you copy, print, scan or fax with an interface simitarto your tablet or -./. qp47¢Aeg ?Ep':#mt#57$94.4+'G srnariphone. Tap to start an app, Drag and drop to change icon layout. 73/#b<*7 Flick to scroll through pages, such as a listing of email addresseL Do you *: ,€ 'X4 ¥7 ff...34 € lif.3 .y,>P¥: M $-"F*402 - 199%%51$- - prefer our legacy lanier interfacel No problem, You can still·use it We- -·-- gR,mb,6.1-.4-4*-3*=aue,_,twH ,.f#¥19*e@* 5imply replaced the llard keys with a soft keypad. 4.446•f.0.1.3..5 Collaborate wherever you are - *Starme*252 When it comes to being productive, you're not out of luck j!15t because youre out from behind your desk. Print directly from your smartphone, tablet or notebook and pick up the output at the Lanier MP C306 at your j*3*F*33 convenience. You can a150 access information on the go and eliminate tile hassle of carrying or searching for hard copies. 5impty access the documents directly at the device via the embedded Document Server when you're ready *P'91*Z.11'223; to print€.sendthem. CM yeu can use alISH flash dae or SD card to.carry.the 914©44«-9 -. infonnation with you and plug it in to the MFP to print or share the documents. .i *WHAR Use less energy to save more ie-+720£,tgly.> 1 You work hard enough. You shoutdn't have ta struggle to reduce energy costs too. The Lanier MP C306 features a .64 W Sleep Mode to help reduce energy consumption. Don·t worry about it compromising productivity- the MFP can recover in only 10 seconds. With a low . 1 .444/209.Mp, i .5·21 t·,r.·.7;2 co5t-per-page and class-leading• Typical Elearicity Consumption GEC). --'r#31*#Ski It supports your most aggressive sustainability goals. You can also 4 -1,742%, Re...& program the device to power off after business hours and conserve r *9*Le energy. Concerned about noise when it'5 in use? The MFP is designed 4 4 ir.0 1,5 45:LA,2.4.- to operate at a reduced sound level, making it ideal for even the smallest Gitie*f/En#,1,3 5 offices. Operating noise can be reduced even further by utilizing r...rfALL £2 ie #7 99» I Silent Mode 50 you don't disrupt others in the office. Plus, the system ¢, h Sly--221 493*.I-,¥?.'t:11» 1 tl, 42 re• is ENERGY STAR• certified and meets EPEAT' Gold- criteria. ete'Eys*441%1- 643:; .- 'From ENERGY STAR p,oduct list as of December 2,2015. *•EPEATrating A appRcable only in the USA. ......././.r r.44%:r 3 $ =40-= -4-=25€ 89* daw J-tel *0 ®. 1 1, 4,41*:k@PhiV+417·Ar*fatkir.9€2':-,#AFF&¢,·94:rkle*=i€+42'449?49.-1 2% I I 1 Te *;4 L?%4%437**iE#f?il*4*.i%*#5*»i.***Fig!:ti?f: 9n »08=»319«:ti»ki»221«7»147= .ay .4.03R'17&=#;.A#-. e. %62'r - 4 1.... &491:ilt'3*.*€&9**FJ gft{4:140·9454k 442**bi«»air (** Get closer to simplifying your document tasks -- - . 1€7.1 3., 2 03 3*91 You-kno'w better than anyone - a smaller offke By downloading the 5mart Device Connector app, you can doesn't mean smaller workloads. Take advantage connect to the Lanier MP C306 by simply touching your of the compact Lanier MP C306 to meet your most smart device to tlie NFC tag (for Android devices) or scanning demanding everyday needs. Use it to copy, print, the QR code (foriOS devices) on the Smart Operation Panel scan and fax in small or mid-size workgroups while and automatically connect to the MFP. From there users can minimizing energy consumption. easily print, copy, scan or fax using preferences and contacts preconfigured in their smartphones and tablets. E Smart Operation Panel: Navigate between jobs Il PB1080 Paper Feed Unit (Optional): Add up to easily via the 10.1' wide Super VGA Smart Operation two 500-Sheet Paper Trays to increase paper Panel, featuring USBED card slots and a customizable capacity to 1,350 sheets and complete more jobs home screen to link to commonly performed jobs. with fewer interruptions. @ Automatic Reversing Document Feeder (ARDF): g) Mobile Printing and Scanning: Download the Handle one- and two-sided originals up to 8.5' x 14' Smart Device Print&Scan app to print to tie for copying, scanning and faxing efficiently from the Lanier MP C306 directly from your personal mobile standard 50-Sheet ARDR device. You can even print data residing in the [E} Document Server: Keep information readily available Cloud and upload a scan from the Lanier MP C306 and maintain version control by storing up to 3,000 to Cloud storage. frequently used documents on the MFP's hard drive. BN1020 One-Bin Tray (Optional): Separate print @ User Authentication: Embedded software for and copy or copy and fax output for faster, easier Near Field Communication (NFC) user authentication document retrieval with a 100-Sheet One-Bin Tray. comes standard on the Lanier MP C306. With the optional NFC Card Reader, Imers can quickly authenticate via NFGenabled proximity cards. Get in touch with faster, easier workflows AinfFER'r#eeiairil//4 - *31&*7*¥441&*59 . 09:i·*US*N,:Cal Im .;Wl.*1%*At4*&Afp*»ili;2HWAT&6·-*1*1,-24*43*4 IH41*¥«tin6(·tk-ft¥* 2>S•a·\ 1-0«* ***141:r.p••Ir .recq /1-- 21 -*.:-_:. _1= 20 - 6 4/-9/Millet :44/12/2 .4.1, 15&16 r -.' O.r ' 1 Wie- ./.1 -0./.4./8.t 9.-Mr:-/B »S ."11, - 4 el e gEna,=,4=t.+SEW.' C#-2.-UNEN=;T>*0.59229 = 4.- 1. I.W.*44#.*5*ket!€Fl' C' 1* ir- 1 0 11 gitxil 1 ·. 1 -2> , - 21 --- EZEZE ' I ' EM 1 02.11 .11 L./%5; 193 1 .U ta.1 .. %.·/2.·6··-= <41. .- :-A,64 »1€3 , - ·•··.: -¥=#tj-4- 70,-S »p,;.·. *U'*,4-I: --*·-·5*- i . -4**»?40*w#tee ... . iwh&;Rem'**Abs*#Ap"#NUR * 1 1 . 2 Use the 10.1' wide Super VGA Smart Operation Panel-to perform everyday office tasks with speed and convenience, using the same drag-and-drop, pinch-and-flick and 5wipe sao]!ing you're familiar with on your personal mobile device. -- 1 8 Widgets: Add widgets to the home screen to EE kons and Folders: Create icons for one-touch worknows --+ view the date-and time, amount-of toner, system - - for frequently·used·tasks.·Then, organize them in messagei incoming fax notification, environmental folders for fast, easy access when you need them. and other settings, so you have the information you gil web Browser: Access websites directly from the need at a glance for faster, smarter dedsions. MFP with similar speed and functionality as you'd Quicle Copy: Navigate through the copy process with expect from a personal mobile device. Convert a ease using flick-and-touch gestures. Simply choose web page into hard copy documents in seconds. this feature from the screen and follow the intuitive ® Wallpaper: Customize your wa!!paper to fit your steps to print with the exact specificatiolis you need. preferences. Choose between pre-loaded optionS Quick Fax: Search for fax redpients in moments or download your own image. by ilicking through your address book. You can 2 Quick Scan: Forward scanned documents via email enter new fax contacts via a convenient soft keypad by selecting addresses directly from your address on the screen. Preview the fax prior to transmission book. You can even preview the document for for accuracy. ED Do you prefer Lanier's legacy user interface? Just accuracy by scrolling in close when necessary. select it from the Smart Operation Panel and atl the familiar controls for copy, print scan and fax will be at your fingertips. Manage every task, every day Handle all your information from a single device U 56*91&773/. Information is swirling around your workplace. You're tasked with -<<94-2/re-»lul figuring out what to do with it. Whatever you dedde, you can use the Lanier MP C306 to share it with key decision makers quickly and conveniently. Print letter- and legal-size documents and view them with coworkers exactly as intended. Make edits, scan it in full color and distribute it across the hall or around the world in seconds. Fax contracts to your clients. Copy your notes from an important meeting. With the optional One-bin Tray, you can even separate output by job, so you don't have to sort through other prints and copies searching for your document. Use customization and automation to () work smarter You have your own ideas about how to 5implify your workday. Put lf£ 44,4.,6.- I .13 C :. . ' 4 'I *-- 4 11* '»472;:·. 1 f ' '22&2£ .-» SS·: I .,4->44+ />•' 1 4 /= them into action with the LanierMP C306. With the-Smart Operation _ 0!17'-77-Trurv--71-7-' NN t Panel, you can customize workflows to minimize repetitive tasks MT . e *t e e#/ ®, I i and unnecessary steps. Create easily identifiable icons for frequently ., ·· 9¥ 4.£ 0'*z 16 4.4 1344 . run jobs so you don't have to play with settings every. time. You can organize the icons in intuitive folders on the Home Screen for your 7,1:*- -,- i.ri- 4H- *Im-r # 88 convenience. Add widgets to see toner levels, energy use and more to . m encourage more responsible printing. Incorporate apps and perform E specific tasks like ID card copy or scan-to-folder to save more time. You can even set up selectable logins and billing-codes for accounting 1/ . ..9961,1.2%2(2511mi#69.Riaelw#Jjjeelollill' to dassify and track user activity. Choose who can access critical information ..451. Your ideas set you apart. So why let just anybody have access to 6.. i '4 1-,- them? With User Authentication, workers log in with a passcode at the control panel or via smart identity card using the optional NFC card reader. You can control each user's access to specific functions and help reduce costs. For example, you can prevent individuals from %1« using color printing if you know their jobs don't require it. Or, you can set print quotas to minimize unnecessary printing. With Locked Print, ha2937==. users have to release jobs from the control panel, enhancing security because documents aren't left unattended in output trays. D Filnd more ways to collaborate with more peope Give your audience exactly what it's looking for f 1 1-- Use the Lanier MP C306 when you don't wantyour message to be lost in the clutter. Create full-color professional documents on a wide range of media types and sizes to differentiate your documents from ,e.·.9?•112!150 1 j:1*=Tr 1 m.:252.2 the others and meet your audience's preferences. Take advantage of :Arl- .- the easy-to-use PCL, standard Adobe' PostScript' 3- and other print J :31'tt -At.=-2.-t= 16 I ... streams to produce compelling color documents with 1200 x 1200 dpi . resolution job after job. And, with PDF Direct Print, you can help "-ltraqc.:%323; relieve network congestion by printing PDFs without opening each 1 36.0-4 3 file in Adobe' Acrobat' 1" I 3 Choose a better way to manage workflows 3 .90 -- ttom:im:W' 1 - When you're sharing information, every detail is important. With CE,Er - the Lanier MP C306, you can control print details easily so you can- - --- deliver information quickly and accurately. Simplify any workflow 4.44 +Al# i>f™a:0 · •444,015FT-#F- 8 1 with the convenient icon-driven one-dick, preset user interface d[ivers. Looking for a print driver? Use the free Device Software . 640##,79&,/ :i/#a415./Um&6.9111"Iial"fraitizilli - .*- Manager utility on Lanier's website to seamlessly download and install 65wlVt#El#%lfAij 'r the latest version 10 existing, and any new workstations you add to 0*ever»%141 9. MAN .-·.. i the network. You can do it all yourself, without IT support or lengthy installation times, and reduce the complexity of finding and installing Lt .3.1.*66/.%ladil*EL#42/1/4 Viltioikili .3 I tile proper print drivers. St: Share digital messages instantly 38-19 -'oody. 1 -Er= btrs-:t'*131339* 99.0,80 AR=%**499*%*»*%es#81,2_ Why keep great ideas to yourself? Just as important, why keep your 114,/:. customers and colleagues waiting for them? Use the Lanier MP C306 =,ami 1 2 3 I, to scan and send black-and-white or color images and documents in ,%9**WR.*, 4 $ 6 PDF. TIFF, ]PG or other formats instantly. Choose the most conven'ent ,/ I. 3 9 delivery method, whether it's via Scan-to-File/Folder/URL/FTP/Ema' / , 61*witj Media, and save paper while saving time. You can even send comp ex C graphics and large files without delay. The system minimizes file sizes =-mi automatically to expedite delivery without compromising quality. 0 Don't forget to check for accuracy befote you send your files. , 9·7 /9 9 S mglbet: k.·41 Preview thumbnails feature ensures you haven't missed anything. ta>'i·n,nM*24*tia;44©8/#&*Mer££.,34€*W 77 9:44*'$61/9,02: .1 NVA##: 4 0,·**allf, .4..fi.ve- 64'24 % tE'.i4016·1' 6--:3 401& 50,:.irj'KABT+, : €=62>tdkalf'%"27**p- General Specifications Printer Specifications Fax Specitications Configuration Desktop CPU RM7035(-5]3MHE Type 111];r CCITT 63 Scanning Element One-inensional solki scmnng tluough Memory Capicity 2 GO Ckult PSIN.PBX CCD Hard Disk Drive 32069 Fle,olutfon 200 x 100 dpi. 200% 200 dpi , P,inting P,oces, Diyvied,o,litic umid*, system wilh duot Page Oeicitplion 5:anda,d. PCLE,/6, Gentne Adobe Modern speed 3*6K - 2,400 4, w,1, Au,u FMn3,3, finpenentd:velcpmeni: 4.dium method Languages N=Script·31 PDF Direct Compres:ion Metld MH. 1.,R. Mhm, IBIG lyMan Memory 2 GB(RAM) Oplional: XRS Dilect hint, 1%[Bridge- San Speed 2.4 seconds Oulput Speed flU BaW and ruM·Color-31 ppm Maximum PIM 1200 x 12004» Trammigion 5peed Arp'or. 2 sccends,Dage {200 x 100 dpi. Firit-Pdnt lime 00 DAW-6.Strax* rd!-Cole, -R.712:ondi Re:olution ;317 · Recovery Time ta Les:itan 30 szccia - 0,£,t Uo,}• Standaid Intc, fates [Wrinct{1000,56171000ASE-TX/108015[-T}. Memory 4 MO {app=. 320 PeeD P,int Ready Macie 18$:ban GG seconds-Noinul Merle USS 2.0 (rype A =d 01 51 Slot Memcfy Backup 1 hour mom Main Pwiedwitch On) Optional Interfaces Wmlais LAN IEEE 802.1 taUg/n ant] Quick Dial 2.000 numbcis Lasthan loaccnd,(ficmNeer,Mode) IEEE 1284,ECP Group Dials 100 /0.:ps (mal 500 numbe per 9'CUP) Copy Resolution MO x anortr 4 Netwc,k Protaral, TC[MP<:PA. IM) Standard Features Dfletir, of lapt,cpd Doatinints, Dmbl, Expatute Aclt:$:ment Ihnunt nd automotic New,ork Operating Windows Vala/7/82.liscm, 2018/ Check Dmstinotion Addiass, Dkd SMTF. Multiple Copies Up 10 99 , Sy£:em, 5€rver 200382/5eivr, 420031Se,ve, Selial Boademing, FMFow=d to ErmaN Document Feed£r Autornatic Reve,sing Documem reeder 1001.USe,ver 2012/Se,ver 201]R2: Folde, Internet Fa, 0.37), P Fb ([ 381 LAN {StandarII) (ARDF) UNIX Filteri for 301 50]am 9/10: HF·Ux Fat,Remote lax (op,ignan. Papedess Fa Original Capadty 50 shesS (ARC)B 11.Wl tivt 14 Red Ilat• Unc, Ente,prise LDAP Supporl, Uniwsal Send Paper 5izes Standa,dliy:15- v &5· 10 45·111· VA. V50 VS: SCO OpenServer 5.07/6.0: OplhnalT:aya 5.5· x 3.5· to BS· x 14 IMAD*FratE/352&*R*Gttb?FaZZM r ,"r pla ':37.41*•-9- e=-.10.-- 0 , 7 7. leil ., :,2.'· 1 4 ?344 , I ..4 vt> r ni EN#7*0&fe.:.3.- 4':*+*.,& JENNY gANCE PROPERTIES INCGAINES, KENNETH W mijTAM..,.i -a;6*AWL· 1.·'ct:*74' 5 . 1- ·>· 1266230000000100101' 120623000000010001 1 :91'2*092 •··k,; / . 4 · ·FWD.W·". 3 . :. . 1 1 ' 4 GREENE ACRES RD.- - - - - ,%1539§NC C · ,mi,riliw/..I·ana@ + i C· r· m • 0. l e. 9., 1 *$45; 4& 4--.1 .4(: 4.. . $ I b .35 :>1 .2 ' .4 .4 .1. 9.4 .4:-4. -/ 9.4 :€F to t ROGERS INVESTMENTS INC < *f2O623OO®00010000 "rr... *Tat re...iriawl 7- 7,4*9:493*1 j «19406: 4 ..11 j 0 n»,5We fl,J.*5¥3,-=@a,r-m:UXEZ!,51,-9-- Sec. 26 • b Aver,13/*%*24_•Tiwg*- .1,4 4VF*ER-1*44*MAte,132*.1 '1' Twn 7. m 3.tg-, T+AAM/MN##iFiNX WL/,W 4,9#/N/41'A 4#9**0444.4*46€SK#qu, Ai.2:r ' , 4 . //694 Ukrv, Rna· 20 . .074§9{188900Qdf418&***1 *#Y ·**=*44* . .42 •'&*A AP,+74#bre#41%FF<· , .>.1 .1 -·- ·./ t.- r.*>t.,va*2•0#@*m•,= ... COMMON ONE 0 0 0 I Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 18, 2016 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name . *' :'I- 0 .-i. 2 - .1 . Titlei," 4 t.- r° : n i: 0-: Status n «»Arrived.2 Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda 00 The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Scott Grider, Brent Young, Kent John and Planning and Zoning Director Todd Wiesehan. Presiding Commissioner Ray Weter entertained a motion to approve the published agenda for February 18, 2016. RESULT: ADOPTED [UNANIMOUS] C. MOVER: Sue Ann Childers, Eastern Commissioner € SECONDER: Bill Barnett, Western Commissioner f AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Scott Grider, Brent Young, Kent John and Planning and Zoning DirectorTodd Wiesehan. Presiding Commissioner Ray Weter entertained a motion to approve the minutes for February 8th, 2016. RESULT: ADOPTED [UNANIMOUS] 03 MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 00 January Term Thursday, February 18, 2016 860 AM Motion/Vote - 8:55 AM Approve Court Order 02-18-2016-1 The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Scott Grider, Brent Young, Kent John and Planning and Zoning Director Todd Wiesehan. Presiding Commissioner Ray Weter entertained a motion to approve Court Order 02-18- 2016-l for $ 256,536.91 sales tax revenue. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner . -- SECONDER: Bill Barnett, Western Commissioner. 2 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Todd Wiesehan-Planning and Development Bid Opening - Bid Opening-Color Digital Imaging System The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Justin Quit, Tiffany Wood, Kent John and Planning and Zoning Director Todd Wiesehan. 00 The County Commission opened bids for a color digital imaging system for the Planning and Zoning Department from the following companies: Todd Wiesehan presented the Commission the four bids that were submitted. Lakeland Office Systems Springfield Blue Print Corporate Business Systems American Business Systems Todd Wiesehan will review the bids and make a recommendation to the Commission. A bid decision is scheduled for Thursday, February 25, 2016 9:15 a.m. Motion/Vote - 9:15 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Uniforms for Officers 30 The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Tiffany Wood, Justin Quit and Kent John. 21Page 00 January Term Thursday, February 18, 2016 8:50 AM The County Commission opened the two bids for uniforms for the Sheriff's Department from the following companies: Frank's Uniforms, Inc. Southern Uniform and Equipment, Inc. Sheriff Cole reviewed the bids and recommended to the Commission to accept both bids based on price and availability. Sheriff Cole said the companies are similar in price within two dollars for any particular item and availability is needed. Presiding Commissioner Ray Weter entertained a motion to approve both companies for the purchase of uniforms. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner _ SECONDER: Bill Barnett, Western Commissioner . 1 -· , 7 F AYES: * Ray Weter,-Bill Barnett, Sue Ann Childers 00 Motion/Vote - 9:30 AM Kelly Hall-Christian County Recorder of Deeds Bid Decision - Bid Decision-Copier The meeting was attended by Commission Secretary Cheryl Mitchell, Recorder Kelly Hall, Judy Dollarhite, Tiffany Wood, Justin Quit and Kent John. The County Commission previously opened bids for a copier for the Recorder's Office and a recommendation will be presented today by the Recorder. Recorder Hall reviewed the bids and recommended to the Commission to select the Lanier Copier from American Business Systems which includes a fax machine. The Recorder said the current maintenance agreement can be transferred to the new machine and the cost of maintenance is expected to decrease. Recorder Kelly Hall said Lanier Copier is $ 2,059.53 Presiding Commissioner Ray Weter entertained a motion to award the Lanier copier to American Business Systems. RESULT: ADOPTED [UNANIMOUS] 00 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 3[Page 00 January Term Thursday, February 18, 2016 8:50 AM Motion/Vote - 9:45 AM Miranda Beadles-Christian County Highway Engineer Discussion - Keltner Road Grant Application The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Adam Day, Scott Grider, Brent Young, Miranda Beadles County Highway Road Engineer and Amelia Wigdon Reporter for the Christian County Headliner News. The County Commission met with Miranda Beadles to review and approve the USDA grant application for Keltner Road. Miranda Beadles presented a USDA grant application that outlines the proposed road improvements to Keltner Road that runs along Swan Creek. Ms. Beadles said she met with USDA representative, Mr. Malone over the week of Thanksgiving to review Keltner Road for a possible grant. Ms. Beadles said if the grant is approved, Swan Creek would be realigned and a rock berm would be built to stop the flooding from Swan Creek into the road. The proposed cost of the project is $ 437,000.00 and is estimated to be less once the plans have been completed. Ms. Beadles said the USDA will provide the survey and the engineering plans for the project. The grant will reimburse 75% of the cost of 33 the project. Ms. Beadles said the citizens that reside near Swan Creek are delighted to see a possible solution to Keltner Road. Presiding Commissioner Ray Weter entertained a motion authorize application for the USDA Grant. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner . AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:15 AM Miranda Beadles-Christian County Highway Engineer Discussion - Common 2 Backhoe Bid The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Adam Day, Scott Grider, Brent Young, Miranda Beadles County Highway Road Engineer and Jason Stutesmun. The County Commission met with Miranda Beadles for a recommendation to purchase a 00 backhoe for Common 2 road District. 41Page 00 January Term Thursday, February 18, 2016 8:50 AM Miranda Beadles said they obtained quotes from the Missouri Department of Transportation which included: Potter Equipment and Murphy Tractor & Equipment Company. Ms. Beadles recommended to the Commission to purchase the 2014 Case 580 wide track backhoe that has 5 hours of time used and is $ 92,016.00. Ms. Beadles said this price includes shipping cost from North Dakota to the Case Dealer in Springfield. Ms. Beadles said the insurance will cover $ 83,036.00, of the cost leaving a balance of $ 8,980.00. Presiding Commissioner Ray Weter entertained a motion approve the recommendation to purchase the 2014 Case 580 wide track backhoe from Potter Equipment, Co., for $ 92,016.00. RESULT: ADOPTED [UNANIMOUS] MOVER: - Bill Barnett, Western Commissioner r SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:30 AM Rance Duffy-E911 0D Agreement - IGA Building of Radio Towers Common 1 and Common 2 The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Amelia Wigdon, Christian County Headliner News, Emergency 911 Director Rance Duffy and Carrie Stevens, Captain Lofton, Todd Wiesehan Miranda Scott Grider, Jason Stutesmun, Adam Day and Brent Young. The County Commission met with E-911 Director Rance Duffy to review an IGA with Emergency 911 to build a towers at the East and West Road Barns. Mr. Duffy said they have been working with the Sheriff's Department and the Common 1 and Common 2 Road Districts, to build a lease tower at the site of each of the road barn. Mr. Duffy said the Emergency 911 Department, Common 1 and 2 Road Districts, Sheriff's Department, and the cities are experiencing radio interference using the leased towers. By building our own towers the interference will be eliminated and there will be a clear radio frequency. Mr. Duffy said at each of the road barns a tower will be constructed that will stand 170 feet tall and will be secured to a 36 by 36 pad. Mr. Duffy said the IGA was previously approved and signed by John Housley. Presiding Commissioner Ray Weter approved and signed the IGA authorizing the construction of a communication tower to be built at the Common 1 and Common 2 road barns. 00 51Page 00 january Term Thursday, February 18,2016 850 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:45 AM Miranda Beadles-Christian County Highway Engineer Discussion - Emergency Procurement Equipment Rental The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Amelia Wigdon, Christian County Headliner News, Miranda Beadles, Scott Grider, Jason Stutesmun, Adam Day and Brent Young. The County Commission met with Miranda Beadles to discuss an emergency procurement to rent a bull dozen Ms. Beadles said this is to shore up Keltner road, bring in shot rock and push the shot rock in place to stop the flooding that removes all the fill rock. Ms. Beadles said she received three quotes to rent a dozer for one month from the following companies: Fabick $ 8,170.00; BerryTractor $ 7,650.00; and Murphy $ 7,600.00 DD Ms. Beadles made a recommendation to the Commission to select Murphy for $ 7,600, which includes delivery and pick-up. The use of the bull dozer and work completed will reduce the total cost of the grant project. Commissioner Childers asked if the grant includes the cost of liability insurance. Miranda Beadles said the grant does not include insurance costs. Ms. Beadles said the road work will be done by the county road departments. Presiding Commissioner Ray Weter entertained a motion to approve the emergency procurement of equipment from Murphy in the amount of $ 7,600, to preserve the rock that was previously laid. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 00 III. Adjournment The meeting was closed at 10:55 AM 61Page 1 0o January Term Thursday, February 18, 2016 8:50 AM Motion/Vote - Adjourn The scheduled meetings for the County Commission for Thursday, February 18, 2016, have been completed. The County Commission will resume session February 22, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner £ SECONDER: Bill Barnett, Western Commissioner -+ AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa-. lUL : Ray Water Presiding Commissioner, Ray Weter 0 80.£tt- 0 12 Bill-Barnett Western Commissioner, Bill Barnett cduLau Sue Ann Childers Eastern Commissioner, Sue Ann Childers tOlD 71Page 2.2.a jO CERTIFIED COURT ORDER#02-18-2016-1 The Treasurer is hereby ordered to pay the following entities: February 2016 #332 Sales Tax January 2016 Term 2016 #332 Sales Tax : 1.- Receipts # 26426 -- . 1 -.. 1 ...„ .....- F#*ary 8, 2016 : . Sales Tax #332 Received t . $256,536.91 CKS . Common Road 1 30.98% t * $79,475.13 !301-420-209 Common Road 11 30.39% ': $77,961.57 902-420-209 0D Common Road I ; · I 1 17,708.8]301-420-209 1 Common Road 11 - 17,250.00I302-420-209 Budget Apportionment : , T , i ... .....;. Common 1 Total -497,183.46 i - ... - Common 11 Total · j_$95,211.57 1 .. j Amount To R,main In Pool ..... .-3 $64,141.88 ;' -- - - --'-*- Alldly][Ile,IL. #16 Wiu.D- 'Le{-f A 6(4 Presiding Nmmissioner Ray Weter A 112 <6«hAAM 24*ul Western Commissioner Bill Barnett 8=CE,VED 004 0- 9040*N rea Q 8 2615 Eastern Commissioner Sue Ann Childers i Y CLERK 00 IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said Commission, at my office in Christian County this, the 18th day of February 2016. 7%» 4.4»-> Kay Bro,A, Clerk of the County Commiss *AF.*¢k#t,2.99,8) 5 '4' . C- .·.. 4 «n·be a. 606*. (38) Declaration: The vendor herebydeclares understanding, agreementand certlficatlon of compliance to provide the Items and/orservices, at the prices quoted, In accordance wlth allterms and conditions, requirements, and spedncatlons of this original Invitation to bld. The vendor further agrees that upon rec of an authorized purchase order from the Christian Counw Commission or when a Notice of Award Is stgned and issued by the Commission, a bindlnl contract shall exist befween the vendor and Christian County. Signature required below confirming understandingofthis statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax American Business Systems ID No.430813894·. Mailing Address . 1 416 S Jefferson IRS Form 1099 MailingAddress: Same City, State, Zip Code City, State, Zip Code Springfield, MO 65806 Contact Person: Rick Shirrell, ' · 2 Email Address: rickshirrell@ambussvs.com Kent John 70, i kentjohn@ambussys.com Phone number: 417-866-5083,417-616-3004 Fax number: 417-866-4275 t : Date: 2-1-16 - -- - Ii.im Printed Name: Rick Shirrell ;Title: Sales Manager - O 0- Exhibit A-References I -/ £ '·% 94¢42 1. Page 7 of 10 34.Ackit.1.g:0/0 14,L 1 2.4.a Product/Service Size/Type Frequency Price (includes Lanier Color Wideformat all fees) MP CW2200 One time $5999.99 Lanier Wideformat Stand Attachment: 2-18-16 Bids for P&Z Copier (2794 : Bid Opening·Color Digital Imaging System) MP CW2200 stand · One time $983 American Business Systems Service Agreement Monthly .035 Black/white On-site ser,Ice calls .12 Color Parts, Labot Toner Per Square Foot. Are included. No minimum No Paper z, Remove your old printer I One time . No charge Set up & install 'i One time Training . No charge As needed No charge -0 -D - Specifications ' Page 9 of 10 i HIt:KI li#**g, 9. 4,-2.4.ate 33 SBP Springfield Blue Print 219 E. Pershing -Springfield, MO 65806 Phone: 800.458.9731 -Fax: 417.869.2219 www,spfdblue.com PRICE QUOTATION February 17,2016 Provided to Ar,i,Wm8NB**i *i#fa*ayjiRM Attachment: 2-18-16 Bids for P&Z Copier (2794 : Bid Opening-Color Digital Imaging System) Provided by J Christian County Commission | Rob Gentry Color Digital Imaging System Springfield Blue Print 219 E. Pershing Sptingfield, MO 65806 Canon Plotting Eauioment Canon IPF 785 MFP Bundle (Color Copy, Print and Scan) $ 8995.00 Trade in OCE 7055 -$ 1345.00 | $7,650.00 Eattioment Price Includes (Outriaht Purchase or Lease) 0 0 2%*2(US*43¢44 29% Ah&(/1/&/ PS'.+14*..34: 2/JiBOZZ#dilsT 10(9. qr C M b ?69€ 91 A- tuic f Wricg Loyr Pert C.Dey 8Eft- M OPTI, 8 - CAL.- Gvr Pe- CoN ' C - (144*obl 114%- (T Co.b) U.1,1-,4 Fe€€ SK, m.16 D- 2€6UUAIL (4.Arl' Mb AAD ¥ka€ 9AmS 00 00 Phgo 9 of 10 4.991 0..1 f C 12.*a.'. 30 LANIER CW2200 vs CANON IPF785MFP DESCRIPTION LANIER CW2200 CANONIMAGEPROGRAF CANON IMAGEPROGRAF PRINTER ADVANTAGE PRODUCTIVITY • 45 D size/hour In color- Fast • 100 D size/hour in color.Fast The Canon iPF is faster in mode mode color mode, more than (IPF785 Mfa double the Lanier unit. ERGONOMICS Has to be placed a certain The IPF unit can be placed Easy operation for walk up number of directly in fron of a wall for tight users with output media, feet away from the wall In order to spaces. All media and and Ink accessible from the let tle machine vent- fire hazard If m Ink changing as well as front in easy to reach not enough roo Is given to maintenance Is done at the front positions, properly vent. Folding out the of the machine basket also take up room In the front. FLEXIBILITY 36»model with scanner, no Canon iPF series has over 23 You can choose the most upgrading allowed in the field print engines to choose from. customized Ranging from 17 up to 60' with ' solutions for your individual printers customized customefs needs. for CAD, GIS or fine arts markets 00 DOCUMENT STACKING Front basket catch bin only: prints The IPF series has many The Lanier's only option is In front of print engine with no options, the iPF785 series has a for the prints collation or stacking options basket that will fold up Into a to fall into the tray. This tray for easy paper stacking. means no collations of the There Is also a table as an opUon for each iPF unit if the prints, prints can get customer Is printing in high smudged and both time and volume. money will be wasted reprinting and collating and collecting the prints in the right order. INK CAPACITY Black/Color Ink tanks: 100mt, The iPF units range in Ink size. Increased productivity. The 200m! For the smaller 24* printers the IPF system will not stop If GELJET pigment Inks user has a choice of, 130 or 300 the Ink tank is empty. mi Ink tanks. Thanks to the Intermediate For larger sizes, the ink tanks reservoir, can go up to 700ml for user has spare time to unattended printing. replace Ink tanks while the system continues to print. Larger jnk tanks also means longer unattended printing times. DPI 600 dpi 2400x1200 dpi Greater quality for a wider range of customer print 00 SCANNING SPEED • 3.14 ips B&W • 13 Ips B&W needs. Greater productivity, double • 1.05 Ips Color • 3 Ips Color your speed In both color and B&W. +Racitat:Pg<11302?:2 2.4.a 00 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compllance to provide the items and/orservlces, atthe prices quoted, in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The vendor further agrees that upon rece of an authorized purchase orderfrom the Christian County Commission or when a Notice of Award Is signed and Issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this TaxAttachment: 2-18-16 Bids for P&Z Copier (2794 : Bid Opening-Color Digital Imaging System) ID No. Lakeland Office Systems 73-1247450 Mailing Address IRS Form 1099 Mailing Address 2932 E. Pythian Street 2932 E. Pythian Street City, State, Zip Code City, State, Zip Code Springfield, MO 65802 Springfield, MO 65802 Contact Person Email Address 00 Tiffany Wood twood@lakelandoffice.com Phone number Fax number 417-459-9223 Authorized Sigliure.--3 Date /--- 02/17/2016 Printed Name Title L l % 1- Z/20·(/7 el- / 1/,1 EVP 1 - 00 Exhibit A-References Page 7 of 10 f Pa'cliat P.14184' 12:4.a '. 4 00 Al Product/Service Size/Type Frequency Price (includes all fees) Canon IPF 785 MFP M40 36" Plotter/Scanner $6,900.00 EACH lyn Warranty Included 2 yr. Warranty $650.00 EACH Includes Parts/Labor NO INK/PAPER Attachment: 2-18-16 Bids for PaZ Copier (2794 : ald opening-color Digital Imaging bystem) Takes 5 Inks w/BOOML ink Tanks @ $127.00 Each 0 0 Notes: Includes All Delivery, Training and Installation 0n Page 9 of 10 3.Pack@P©1.6 1 -1 - 1 2.5.a 3 - ..1 V CHEIgliAN COUNTY --- Ray Weter Presiding Commissioner = COMMI66ION Bill Barnett 100 W Church &[leel, Qoom 100 Western Commissioner Ozark Miaaouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner February 18% 2016 Franks Uniforms n./UVI 1,9- -- I W-6.1 W Ill'VI,- ,- IW /6, -W I W'U W p.- 1108-W'.'VI 'llP 1 VI WI --9107 Southern Uniform & Equipment 532 E. Walnut P.0. Box 433 Springfield, MO 65806 Carthage, MO 64836 Dear Gentlemen, DD The Christian County Commission voted today to award the bid for Uniforms for the Sheriff's Department to both vendors. This will be awarded due to price & availability. Thank you for participating in the bidding process and we look forward to working with you. Sincerely, t 8 29€W\*- Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 00 Website: www,christiancountymo.gov Email: countycommission@christiancountymo.gov * Plinted on Recycled Paper i.'.F»k#, pg. 1.7* , CHQI+TIAN =COUNTY· - Ray Weter Presiding Commissioner COMMI66ION Bill Barnett 100 W Church &treel, Room 100 Western Commissioner Ozark, Mimourl 65721 Sue Ann Childers Phone: 417-582-4600 • k 471-581-5924 Eastern Commissioner February 18tt 2016 t Attacn ment: 2-10-1 b Xecoraer·s uopier tita Letters (2800 : sia Decision-copier) Brian Mansker Copy Products Inc. 2103 W. Vista Springfield, MO 65807 Dear Brian, 0D The Christian County Commission voted today to award the bid for the Copier for the Recorder of Deeds office to American Business Systems. We appreciate you participating in the biddlrig process. t Sincerely, 10 121 D OAMid- 14 4,4 (24 413 Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 00 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper »F»EN»Eeg».8 1 t'..2.6·Ly .. I .£- CHIOISTIAN ·COUNTY Ray Weter 1 Presiding Commissionel COMM[66ION Bill Barnett DO W Church @treet, Iloom 100 Western Commissioner NE--my- - Ozark, Miouri 65721 Sue Ann Childers Phone: 417-582-4300 ' & 471-581-5924 Eastern Commissioner February 18'11 2016 Kentiohn rllau/1//m//b A-lu;W 1WVVIUU, 9 Vwpl,1 WIU -WHW/9 I-W-Wa-•R --WI•livE -i-P/-•/• American Business Systems 416 S. Jefferson Springfield, MO 65806 Dear Kent, 00 The Christian County Commission voted today to award the bid for the Copier for the Recorder of Deeds office to American Business Systems. We appreciate you participating in the bidding process and look forward to working with you. Sincerely, 84&10. 413% a L- Bill Barnett Ray Water 1 Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 00 Website: www.christiancountymo,gov Email: countycommission@christiancountymo.gov O hinted on Recycled Paper :'iP@ket €8619I' FEB-9-2016 09:01A FROM:POTTER EQUIPMENT CO. 417(862(2025 TO: 7252110 P.2 YAPZ.U. a 0D BID FORM MISSOURI DEPARTMENT OF TRANSPORTATION .. GENERAL SERVICES - PROCUREMENT REQUESTNO, 3-uu320RJ 1 830 MoDOTDrive, Jefferson Clly,MO DATE 65109 f Fabrun,y24 2012 ) PAGENO. 1 SEXEEDBIDS, SUBJECTTO™EATTACHED Col@iTIONSW]LL. BIDS TOBE BASED F.0,8, MISSOURrDEF*1*1TOF BE RECEIVED AT 111[S OFFICE UNTIL TRANSPORTATION 2:00 pm., Local Time, March 20,2012 Submit net b[d 03 cosh discount :tipulations will not be considered AND THEN PUBLICLY OPENED ANDREAD FOR FURNISHING ; Various End User Delivery Locations THEFOLLOWING SUPPLIES ORSERVICES. DEFINITE DELIVERY DATE SHOULD BE SHOWN. 11{E BIODERMUST SIGNAND RETURN BEFOREDATE AND TIME SET FOR OPENING. BUYER: Reva Jones BUYERTELEPHONE: BUYER EMAIL: reva.jones@modot.mo.gov 573-526-2744 EQUIPMENT Aildullille]IL. 0.-10-10 WIUJ IWI wahnliw, 0 -l . -w.......... - ---....__ _.-, Backhoes and Loaders To establish a contract to furnish "bac]{hoes and loaders"in accordance with the foItowing DD pages. ' Components ofAgreemont: The Agreement between MHTC andthesuccessful Bidder shall consist ott the RYB and any written amendments thereto, the "Standard Bid Provisions, General Terms and Couditions and Specid Terms and Conditions" that aro attached to this RFS, tlic bid submitted by the Bidder In response to the RFB and the post-award comract agreement signedbatweenths partles. However, MHTC rescrves theright to clarify any rclationshIp in writing and such written clarification shnil govern in cole of conftlct with the npplicable requirements stated in the RIB 1 or the Biddefa bld. The Bidder is coutioned that its bid shal] bo subject to acceptanca by MATC without further Norification. Return sealed bid to the address shown at thetop ofthispake. (SEE ATTACHED FOR TERMS, CONDITIONS, AND INSTRUCTIONS) J„ comptionce wlth tlieobove Remiest For Ild, mul:tibJect to allcondittoity:hereDJ;thetindenl:ned bltiderogree:tolltrnish anddellver 1 me or nillheltems onighlch price were b!,1 w!11:in the ttinelmme spec\11* ttereln, der .celpt ofJormalptirchose order. Dato: Firm Name; TelophoneNe.: Address: Fax No.: Federol LD. No. By (Signature): 00 Emoll Address: Type/Print Name Title: Is your firm MnE Is your lirm WBE certlficd7 ' O Yes O No certified? O Ye ¤ No Fornt E-103 (Rev. 11-04) >Packbr,Pg@20, - --2228.2, 6 SALES QUOTATION CASE Customer Name Christain Co. R&B Address West Shop, Nixa Potter Equipment Co., Inc. 58 Springfield Missouri65807 Telephone 417-840-7514 Phone 417 862 9275 Fax 417 862 2025 Date February 5, 2016 QTY. DESCRIPTION 1 New 2014 Case 580 Super N Wide Track $92,016 00 Options Included: Tier 4 Interm Emmissions € = , 4WD Standard Transmission 84,026 i Extendahoe with 1100Lbs Counterweight .6011 g Enclosed Cab with Heat & AC. Radio. E 100 E Pilot Controls with Powerlift Option · 4% 5 8 n) Dual action Auxiliary Hydraulics .. 6600 E d Flip Over Stabilizer Pads --.----... -* . Cloth Seat with Armrests 1105% i Hydraulic Coupler for Loader with Bucket and Forks. m A k / Block Heater 31*r /. 3 Auto Ride Control /a R.66/2 1 Front Spare Tire with Wheel Air Suspension Seat J Comfort Steer .. Backhoe Coupler Quick Release with 24" Bucket : s Hydraulic Thumb 48Mo. / 4000 Warranty , Total Price $92,016.00 Trade4n Unit Trade-in allowance:,777777,777777 Serial # Cash and/or trade difference Sales tax 7.60% Year TOTAL /-41-rade allowance Bill Ellsworth 880-2354 34-46*t¢i.19 4 w,2:Ba 00 1 MINDOT Missouri Department of Transportation Bid Tabulation of Request 3-120320RJ 3rd Renewal t-MN##w=amRO:2*4*2*tiAam»t:ea81**4#%*84*6*MUK*®bAWUMMi,»2:8*aze@imm#*9#41-4**R Backhoe Options (Item #1) 061/81. m.rammoim 1 Delete factory-Installed air conditioning 2 Delete AM/F!111 radio 3 Hydraulic actuated loader bucket quick couplor 4 18"heavy dutytoothed bucketwilift loop with pin Attachment: 2-18-16 Bids tor Backnoe (279/ : common z MacKnoe tiial 5 24" heavy duty toothed bucket wl lift loop with pin 6 36" heavy duty toothed bucket w/ lift loop with pin 7 36" smooth ditch bucket with pin, with bolton cutting edge ' 8 48" smooth ditch cleaning bucket with pin, with bolt on cutting edge 9 Heavy duty loader bucket w/ auxillary cutting edge and shoes (min 1.26 cu. yd) 10 Multi-purpose 4xl loader bucket (min 1.25 cu. yd) 11 Pallot fork used with existing loader bucket 12 Quick coupler pallet fork 13 Wrist-o-twist for end of boom 00 14 Stabilizer reversible flip pads (dlrUpavement) 15 1 spare front wheel and 1 spare rear wheel 16 Poly front fenders 17 Hydraulic tool circuit for backhoe boom 18 Plate style compactor 19 2500 hours, 60 month ext. warranty (power train and hydraullcs) Wheel Loader Options (Item #2) amistill @Descriptlbnt 1 Delete factory-Installed air conditioning 2 Delete AM/FM radio 3 General purpose bucket (min 2 cu. yd) In lieu of 2.0 yd bucket 4 Multi-purpose 4xl loader bucket 5 Pallot forks 60"x60" with quick connect brackets In lieu of 60"x48" 6 Extra counter weights 7 Full rear wheel fenders 8 High lift extended reach loader package 9 2500 hours, 60 month ext. warranty (power train and hydraullcs) Wheel Loader Options (Item #3) .-/*I#*Pea .-- Nvi=,-5* :rj obtio!141 MIDescfintio® 1 Delete factory-Installed alr conditioning 2 Doloto AM/FM radio 00 3 General purpose bucket (min 3 cu. yd) In lieu of 2.5 yd bucket 4 Multi-purpose 4xl loader bucket 5 60'5(60" quick coupler pallot forks 6 Extra counter weights 7 Full rear wheel fenders 8 High lift extended reach loader package 9 2500 hours, 60 month ext. warranty (power train and hydraulics) * Packet Pg.· 22 Bid Tabulation of Request 3-120320RJ 3rd Renewal€9 - 5%/Up R00 $1,107.00 $1,259.00 $1,475.0000 $728.00 $799.00 $948.06 2 2 8 2 tB. i 5 - 882 88 888 1-3 J Missouri Department of TI Multiple Award R g 12 8 8 888 88 S 8,8 8 19£'1$ 64 64 1/.21ial #mad 9 9 9 - 69 0 ey U> 64 40> 000 00 8. 81§' 8 8 8 8 Egg 090 CIO. 0-10 18 16 N glgit B Ki m N m S &&& ss 2 ti/22·ti £& 4, 2, 2, %# ed 888 88 8 g % 1 4 4 8 * 4.0 amm 6*Dati SU S KE,Di 1% 665 6 0 8 888 REI 8 8/148 8 88 gEt -$345.00 $5,247. 4170.00 $3,300. -0 . 098.£$ 091'LS 02= R il 41 82 999'E$ 00'GLES- ZOE'M 00-kLE¢- &60-ES 00-SES- f€ Fi 0- 25(0 8 8 8 888 01 odo 4250.00 4378.00 0 8 888 8 1 0-054' ts- IVA NA 6@18 e 8 8,8 Et 0 8 888 N/A 41,778.0 02 '1.'1 - 0 -M ililil 6 26* 8 2 6,0,7 ME 106 CO co 00 m m Base Prici 30-096'toKS 19*690'96$ 00.00 'Bes 10.00,1906$ 00'929'820 888 88 8 888 00- 00.916'96$ egg 88 6 2%0 6 4% 0.2 00 00- z:85: 00 6 /2. a // 222 0-OCEN 0-10 ·e 3 Make/Model Z i 1-.1- 1- l g. Caterpillar 430F ST Case 590 SN a. ¤a FEE E zzz ZZJ #nG C/)00 60 0 co 0 0 (0 22@ Egg 000 to to to CO 1 10 4) tr> O 15 10 1Em 222 Ri @Bm 12 8 PA 888 808 38 1-16DOT Vendor 6 C Altorfer, Inc.- Crown Power & Equipment E Packet Pg·'23 0 Item #1 - Backhoe 0 ·«28:a :44 00 MSRP% 27.00% 0 0 22 & 8 5 6 NE f & 0 0 EN 000 8 B 0 0 1 *CE gig 8 m :?9 18 O 000 0 od o 0 900 0 S.g C!90! O odd d re 42 R el ARO 20-180 days 22 2 3 -0 p U -0 -0 62, %1 14 04#, !2, 00 N 0 228 22 =-0 -822 0 M 1% St ikitil sIsk 222 8 23 888 $2,475.00 CO 1 $5,220.00 3 32,607.00 1 888 00-092 00-629'Z@ 1 00-002'1$ 1 1 00'0097$ .00 $5,990.00 .00 $2,596.00 C odd 8 M88 8 00 000 8994 81 6 22 C! 0 0 0 64 3 25&5 0 0 0 0 0 8128; 81 g N triviur; d ed Inuitri 18 DO $2,400.00 $7,425 5 R ..a . . 0 il: M.it w q-4 2. 2293 D; is *22 510 2 Sm:i U ST# 2219 Attachment: 2-18-16 Bids for Backhoe (2797 : Common 2 Backhoe Bid) 8 8 888 88 8 888 0 88 1Z 1 0 000 %* 0 1%* 8. N. Di W :f:11 sh; 2 ouca m Dia R R 89 80 goo $385.1 dM W 098'ts N 000 8 888 88 gg 8 8 8 000 0D 15 $2,000.1 121812 8 2 oil citai R d 56 9 1 222 -- 2,01 5 02 555 ID CO $232.00 0 me $245.00 8 MON 8 02 00: 14 01 = 2 8 ;7,400.00 ;2,096.00 000 00'0807 00.094'' 8 00-096'! 8 00'096'! 0 000# 000 21/*E doo 00 0 0 888 88 8 8/9,0 gg 888 00 11$2,022.00 $2,612.00 $5,314.00 $3,710.00 $2,895.00 00 0 0 00 1,470.0 R. 0.008'1 %* 119% 12 %-4 4 M §§% R-% 9 @% 26 2 4 4-42 22 Ki <1*ja a. 22:1 00 0 0 888 88 21 888 g Egg 90 0 0 99 * 6£ 91 il it e /1 a * i.11 RE *IN r z -D o)™iZ- Bill Barnett, Westdrn District Commissioner ch -Pl APPR VED AS T : John 3HOblef, Co¢intliqu s* Attachment: 2016 Tower IGA- E-911 (2798 : IGA Building of Radio Towers Common 1 and Common 2) DD ATTEST: av: 2 -Fww,J Kay Brown, dounty Clerk 00 -3- Packet Pg. 27 Kenral Quore »¥ABICK#RENTSAHAIRental Quote Q04887 42.104 9 i.jigfin)-rf,.2*/&,8,/graff*re' Date Out 02/16/2016 Tue 12:44 PM i j EAST KEARNEY STREET, SPRINGFIELD, MO 65803 Est. Date ln: 03/15/2016 Tue 12:44 PM FABICK-SPRINGFIELD 417-866-6651 Delivety Date: 02(16/2016 Tue 07:00 AM Jobsite: D6N Contact ADAM Phone: 417-839-0079 Bit! to: CHRISTIAN COUNTY COMMISSION OLDFIELD ATTN KAY BROWN OLDFIELD MO, 100 W CHURCH ST RM 206 OZARK MO 65721-6901 Written By: ALAN BLACK ._. -_ . _.-... :1...W, 1 WUU•gll•Wil•4uip,litall nullull;• Customer: 2145500 TC2 Sales Rep: ALAN BLACK Signed By: PO #: Order By: ADAM Rental Items $845 $2.534 $7,600 7, 0 1. D6N DOZER ID:DJY00425 SERIAL:0DJY00425 MODEL:DBN LG HRS OUT: 5127.0 OUR EQUIPMENT IS SHIPPED FULL OF FUEL UNLESS OTHERWISE COMMUNICATED. FUEL USED AND NOT REPLACED WILL BE INVOICEDAT$5.95/GALLON. CLEANING FEE OF $75 PER HOUR ON UNITS RETURNED EXCESSIVELY DIRTY 47- ..0 :1> 11 2 0--DC j(fif11. *2 . lit.. .« 3,'·-»Ft 54 .,y't %3'4741 4244*L' '> -.8-65 47 .LKWK/*&7229 ....„: .-<.41:..257- , 2?Jau 4%2 . 0.:·Tr.> O%0 . 11%1 *At,>;i '1blt,i TERMS AND CONDITIONS , · 974 14'.41j TO THE EXTENTAPPLICABLE. THE CONTRACTOR AND a f 71-4 .1, te,• t. E.11:99· h SUBCONTRACTOR SHALL ABIDE BY THE REQUIREMENTS j 63% .7434 OF 41 CFR 60 -1.4(A), 60-300.5(A) AND 60-741.5 f i ©6 ...0.7 t *4 0514 (A). THESE REGULATiONS PROHIBIT DISCRIMINATION €*, ·4*2 4 ft*' AGAINST QUALIFIED INDIVIDUALS BASED ON THEIR 39€22% 1-47, 05,3 ,. STATUSAS PROTECTED VETERANS OR:INDIVIDUALS WITHN:*»..- -4/2& i Ah Al>15.6 24;:$.6 DISABIUTIES.ANDPROHIBITDISCRIMINATIONAGAINST *'*1.0.'*;.€9ry€Ty , 1 b 44 ALL INbWIDUALS BASED ON THEIR RACE, COLOR 49&49*113=.0-4 i ler• -:>7....,41,-*.--_ *I--6€12 RELIGION, SEX OR NATINAL ORIGIN. MOREOVER, THESE REGULATONS REQUIRE THAT COVERED PRIME CONTRACTORS AND SUBCONTRACTORS TAKE AFFIRMATIVE ACTION TO EMPLOY AND ADVANCE IN EMPLOYMENT INDIVIDUALS WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, PROTECTED VETERAN STATUS OR DISABILITY. CUSTOMER MUST ACQUIRE CALL OFF CONFIRMATION NUMBER IN ORDER TO STOP BILLING. Miscellaneous Items * Packet Pg. 28 AndART 2 Kenrai uuore g» : 15 - . AFAI#CURENTSIE Rental Quote Q04887 A > 2.10.-d. 47' S I 0 1 1. Date Out; 02/16/2016 Tue 12:44 PM 2 EAST KEARNEY STREEr, SPRINGFIELD, MO 65803 Est. Date In: 03/15/2016 Tue 12:44 PM 'PABICK- SPRINGFIELD 417-866-6651 Delivery Date: Jobsite: DSN Contact ADAM Bill to: CHRISTIAN COUNTY COMMISSION Phone: 417-839-0079 ATTN KAY BROWN OLDFIELD 100 W CHURCH ST RM 206 OLDFIELD MO, OZARK MO 65721-6901 Customer: 2145500 TC2 Written By: ALAN BLACK Signed By: Sales Rep: ALAN BLACK ADAM PO#: Orrinr Rv· Miscellaneous Items 0 bbb 1 DEUVERYCHARGES 285.00 each 1 PICKUP CHARGES 285.00 each Total: , la.Vt - '0' 4 2 ,..6 'i.0 •pt-,r--<7 r.. :t 479.*11% -14'ttz' r ' -U,49/.9 2, A *1 - 4• flig#+-4 r... aff A *¥4274 *. i : I - 1%3*/*Vy#297 2.55 4 569 7 k dr 2 %242 V.r' 4 *qa 14:· 54.73 1*12' i:,%Dr< 4 6 5 22-€21'. .47&44 1343 /f,< 43?. 40; 9413 4047 90'' .,1-21'21· .*' 7"771-4 ),06 14% ...79 it V .1 1 «·-' RIB 0/711: .t t 4234 f:Zi 511:i , 1 -4-115 fr:?A 4* f ..tbu A *':t r /9 ..0,4 6*el; -99* -,,,-..if* 12 £161 <*MA:+Il'LIA·* 61. CLI -1»3:.ft€€42 - #24 12 4 Z:*292*, . N .1-9/ ;I 44401*< < 401 /4,24 he undersigned warrants having the authority to sign for Lessee·Customer. graes b allcosts of haudng said equipment from Les='s place of businessand to return same to Lessoratend of agreed upon,ental peflod. Custorneragreesto have thelented equipmentinv,Nedagai ses o! physical damage and to provide pubtlc ilabillty insurance ile equipn-tls in Its possession. Customeragraes tofeturn equipment in san» condition as ecelved, indudtng serviceable tires, IMsm :ustomerls responsible for rehning machine dean ofattoxic or hazardous material. Custornerls,=ponsible forreplacing missing or womp=ts. Ilapplicable.Including butnot limned:ocurang edgesm 2%1 0 h, rlopor tenth. Customer hotes Les= harniess fromany and all responsibilityfor causes beyond Its control induding but not limited to acts of GOO. lire. weather conditions, tabordisputes, dolays of su; indansm. In no event:hall Lessor be respondble nor shan the Customer or othem bo entitled b damages for loss of use of equipnent productivit y. or any atherconsequentlat darnag=. In the event Customer defi 0- and conditions orthe agreernant me Lessoris anttled to 18% perannum Interest, attorneys' rees and courteosts. Maidnmanusage. Aone day,ent@! Is based upon 8 hours Int™hnumusa within a 24 hot:rped -Intal ls bated upon 40 houls maxirmimuse *,min a 7 day period, and a onemonth rental ts based up 160 hours ma*man use In 9 4 weekpeliod. Addltional houl, win be ch=ged at ove,timentos. nce is th e responsiblitty of tho Customer and 13 required at the lime of shipment. !RMS: The nupplying of tho above described Equlpment ts subject to the terms and conditions set foah on the front and mversesides hereof. Lessor·Company Signatr- , - „ Lessee-Customer Signature AndRA·7 |: Packetleg:293 TERMS AND CONDmONS OF RENTAL 442.10.a/3 1. Subject to the tar= and condmons of this Agreement, Los= Company rcornpaM rents to Lessee Customer reumimmer) and Customerrents trom Company. the propellydescribed on the cover page of 11]is Agreement [the ·Equipmenrl 2. The lasponsibmties and lights created herein shaO bo binding upon and #lure to the benellt of the panjes and thet respecuve nom. personal representalives. successors, end assigns. Ihe wl 'C=tomer» and -Lassee· as used herein shan be constmed m Include singularand plural, individuals and entides. ha and successors, and assigns to the extent authortzed by Compaly. 3. nus Agreement does not convey mly right or optlon to purchaselho Empment U Customer desires to purchase the Equipment, Customer acl,nowledges that nade·ins am not accepted as pan ola le corr,crdon. 4. Thk dowment constitutastheent# lease ber#een nhe paittes. NO suppler or agent ot Company is atahorized to bind Company, whether orany or In writing, to my ddmonal or dlferent terms or to wa explain. or modly any proision hemof. and any modlicaticn subsegient to this Agreement r:lustbo in wneng and signod byan autholized agent of the Company. 5. Customer's receipt and possesdon ol Equipment cons,tes Customers ad,no,dedgement thar ithas Inspacted the Eqldpment midi accepts the Equipment in good con,Non. woridng order and repair, as adequate. sulndent and Imper tor tha purposes lor which tr is Intended; untoss Customer nodlies Company b the cor,trary 61 wE,Ig within 3 days of Customers recelpt of me Eqi® merit Customets us the »Ipmont constes a Mand complete acceptance 01 the Terma and Condtions of this Agreemert N Customer receives anY ol the E£,ipment Imm a carrier in damaged condtion. or with ally p missing, Customer win obin from thecalriera wliten admov,ledgement ctsameand promptly provide to Company. 6. Customer agrees to hspectand mabtain an coupling mechanisms and safely chains beforeleaving the Companls promises crmovbg the Equipment 7. aistomershal use 015 Egipment only for the purpOESS for which Itis intended. Customer warrInts that 4 It mid ts approp,late personnel win read and comply vdth an the safety msouctions. bl It received andleviewed Ule Operators Manual Carma Equipment and undorstands be proper and safe operation and intended use of and maintenance rec#remer# for the Equipment 4 na pemon shall us operatame Equipment iflha operaang trtstfuctions and'or salm,Marning labels ara missing. damaged. or In any way obscuract d] itioperalors have been properly trained and it appicable, icenned In the sale and proper ©peralion and intended of 019 Equipmort elit win insure matatl Guict le,els twater, ale,4 are Prope,ly maintabed and that Ires are intlated ta :eco,rrnended pres=•es at an times. and shall pay an expenses of apemtor. 8. Customer agrees:hatele Equipment shallbe used and operaled only by per=als competent In Its operalon. Itin dcubt about properopefation ormaintmnance. Customeradmowledge=ltsresponsibillt datermine proper proceites prior to operation. 9. Company shal not be nable to Cu=ncr for am damage or Injufy occasioned by the operation, possession. or use 01 the 4•pment, nor lor any Wk•0 01 the Equipment to opeate. or for any del occasioned thereby. 10. Custome, shal not,vithol prtorRion consent remove Ole Ec utoment from Rs agreed locadm, or pa t vith possession or control 01 Equipment. 11· Customerls responsible for any damage, inch:ang but not imited to paint over spray, to tha Equipmant durina me term ot the lease and unal possession 1 rebned to Compmly. except for reasom · wear andtear. Cleaning charges wmapply if 8,9 Eqdpment Is ret,Ened In dirty ortmacceptablocondmon to Campany, orwith chemical damage to paint 12 Customer acknowladges bat mpair ana mplacement or tires ana not Induced in the rental rate and agrees to pay lor repair orrapjacement of f,Vures,eonned ina damaged condoon. regardless of ca cl Ihe damage. Customer shal have me sole responsibaty for any and al repairs. mailtenance *d replacement. Custome Is rasponsibe for dey serbice of ec#pment il in im poisc=lon for longer than con day. Induc but not imited to gre=ing. checkh,g fluid levels, inspecting air fler. wd al other =vic*g reconmended by m=Iufactwer, Cusmmer Is responsible at the proper Inter,·als far olt charles and 8 replacemeriti 13. Customer agrees b Indemni# Company. Its ckectog omcers, agents, and employees frcm and against 20 dalms, actions, losses, damages, expenses and panattles [nducing costs and acomely* fi E arisdng from any dabs. cr adon on account of persolmi injuly. disabilty. 0, de=h, or damage to propelly of any character whatioever. whalher bolonging lo Compamy. Customor. or to ano#:or. occasionx Q tho use. operation, poscassion, hantkng or banspormocn 01 the Equipment duling the brm or the leaze and while the Eqpm ant is In Customors possession or control and Cusbmer shaU provide lab • insurance at Customers expense. In form sallstactcry ta Company. 14. Customer shd belesponsible for cammig comprehonsh Mcneil Eabil Milh Omas not less Ihan $1,000,000 tor each occurrence, and $2,000,000 in the aggmgate, incE,ding proch,ct and compie ,M operations, and covofing allosses and damages to the Epmen& Such coverage sha rmmo the Company as an ad,onal insured covelng all 1¤=es and damages to the Equipment while In Custom possession or convoL Such coverage shal be endorsed b provide coverage on a direct and primmy bass over other vand and conectble Insuence. Cunbmer win provide Company with cefficatel 'M Insurance evidendng theament coverage in types and amounts and from companies· salisfactory to Compzmy. Custcmer hereby assigns to Company an proceeds Imm such *mwance. corueys a equita I Den in Baid proceeds and direcls any 1:u,er drectly » pay such proceeds to Company and dhorzes Company to endoma drafts and chocks for such prDcoods. LOW: At the cpxion and expense or E Customer, a Loss Damage Waiver [L[]Wimay be purchasod from Company proatg cartail propeny danage coverage lo the Equipment, subled to poncy deductable, Ernl:adons, and exdislons. C, 15. Dwing the term of mIs lease. and unt pass#sion of me Equipmentls returned to Company, CustomershaU b addltion to the rent plon,pty pay all taxes, expenses. assessments orother govemm diarges lavied or assassed upon the inmrest of the Custcm:r In the E,plpmen of upon the use, rental ar opemoon thereof or on the eamings thereof, and as ackfU=,ircnt shal! promptly pay or reinbu u Company for an taxes, assessments crocher charges li™:ung fees tormling and regisration of the equi,nen, if racallred] levied or assessed aganstand paid by [he Company on account of Its ownersh4 0 the E[#pment or any palt therect or the ule of operaton thereof. or the leasdg thereof 10 Cus=mer. or the rein harnin provided, or me earnings arisIng therefrom. oxch.ng, however. any taxes based 14 k not b=ne. gross receip# or gro= Income ol Company. 10. Customer shall pay al expenses Inciucong coult com and auomefs locs Inamed 4 Company in exerosing or atiempting to exardse lalights, powem, and remedles under mis lease, by law or equ A ind,dng but not imited to any adon to recover possessions of the Emdpment to recover any money thle ox io become ala, toestaban ordefend litle to the Equipmont orto defend any action for perso O 00 Inlly. property damage. breach ot waianty, or otherwise. In Co,4 as wei as in arly appegala proceedings. cr any ad,Nnts=,a procoed•gl C 17. Customershan pay anychuges for nork or Inspecoon required by anylabor uNon. Company may. atlts option. foruce to del,er. remove or repairthe Equipment b time of st,ike orinviolation oranyun orgovemmental ful, affectIng the Em,ipmentor other eventboyand Compan,s conkl. Companyiesc,ve, 010 #ght:o remove the Equipment hom mytocation when, in its opinion the Equipmentli a: mk c b. to threamned suike orany otherevent hazard, orcondition. CD 18. Title In the Equpment shd at an dmes remad with Company unlass Wansferred to the Customer hough sepante sale documenmion. Cbstomer shall keep the Equtpment froofrom any andal ne E se=tty interests and otbercla#* and shldo or pennitns act or eling whereby Companis litle or,ights may be encunberad, clouded, or Impaired ondsho protect and defend atts own cost and expen LU Company's owners® themoragainstan contrwy or adverse daims. Cusmmeragrees to inmedately InwrIUng actify Company and to take an necessazy sleps to pratect the Equ¥ment against =Id dair · · Upon roglest. Customer shall furnish Company with a property owner's release which shall pennit Company to,emove the Ec;*ment hm Its location il ir, Company·s odnion me Equipment a at lisk M exposed to ha=d. UCompary locates abuyer forthe Equipment, Company may te:mlriala 0,1, lease on 7 days notice, or at It option provide Customer with comp=abla substituted elipmont, an 19. Customer grants permisnion to inspect the Eq*ment at a, reasonable tmes, regaldless cllocation. Such inspection shan not moave Custome, of any obigatIon hereunder, nor shan such hispectlon deemed acceptanceol conaan orreh:m of possassion. 2[. Payment: Acceptod tolms of paymentin¢lude Maste,Card, VZ Discovcrm,ovus. American Express. Cash. Certificd Check, CAT Access M Personal Check. Open Accountcustomer tems am net 30 da Ttrna, and the Torms ard Con,mions hereof, aJa expross}y declared to be of Lhe essence 01 this Icase. The acceptance of any payment alter the surne i=due orthelallurecl Ule Company inanyone orm, r- Instances to pumua anyremody hercunderupondefaultby the Ctigtomer of any obtadmishan notconstm,tea waverof any term or condlion of this lease and shalnotprevent Ccmpany from exercising i remedy. It for any reason. payments ara not made as herch specmed, said payments shall beariotorast at eighteon percent (18%}per annurn. but,p no avent mora thm, tha highest Interest rate glon,d U) law. from me date due untl paid. Accep#nce of a parlal papnent shag not waive Company'h right to to,minate ti* lease. v 21. Customer shan be In dolault ol thls lease if t la] shall default in Ihe perfc,muce of any term or concilion horaol. [b] atrampts to remove, =an, gansfof, encumber, subte:, put 1,ith possession of t - Equipment or any part thoreol, 14 is det=imd by Compan* In Its sole judgment and discratlon, that it deems isellor tho Equipmen t Insecure, In the evant of default. Compan, shall have me option, but ' m me obligatic,4 to ll] taka possesslon of tne E*ment, with or Whout notice or lege] process, and its agents sha51 have the lightto enter into any premise of or under me control of Customm or any agent · Customer where the Equipment may or Company believes It to be and repossess d cr any part of me Equlpment, clicor,necbg and =paiating the Equipment Dom amy Propemy. and Customer heri - expres* waivme al claims for hqury or damage sullared or caused by such repossesslcn. Custome, shan be Oable lor the balance ol ient due plus all costs 01 rat,JUng. repossession. and releasing of t Eqdpmert and any repatrs or makitenance caused or occasloned by Be reporwislon or surronder of the Equipment. andlor tarmblaEon of thls lease. The pubsions of this paragraph shan be #tht prejudicatoComps»fight tolacover in M forimpaid rent thotaccrued plior to tang pmsession of the Ecp¥ment and lor rent due for remaINng ta, mof le=o. In the event of default tmder this lease, Company at Its option, may entorce mis tal= by appropriate legal proce=filgs inche,g specilic perfo,ma,Ice, as wen Q any omer mmady pro,ided heroin or by law. N 22. Company makes no wanantly or repre=ntation, cither expressed or implied, as m the Gbless, quagly, design, condition, capaciV, Bultabmly. w,=rantles or represertailons beyond Cha face hereof and O risks aro to be bome by the Customerat Its sole cost and expense. C 'wajves any and at] dairns whasaever agairmt the Company· " Indling but notumited to anyandandaims for loss Q anticipatory profits or consequential damages. No oral agreemenl prom- condt!04 ropresentdon, or warranty shan be bincng m vary the tems hereof. 23. No term of thus Agreemontshan irum to the benefit olany third party. 24. Company shan not be nable to Custmer. its amiates m any third paity for ally damages in excess ot amount aa,any paid by Customer to Company hereafter or for any special, c=equandal exempla punIUve. or incidental damages Indumng lastor anncipated mvenues or profits mining from any claim retating to tha AgreamerL Customers sole remedy forany faik:re or defectinthe Equipment shellbet E tamlination 01 the rent charges al the ema 01 famlre pmvided Ihe Equipment is remmed to Ihe Ccmpany within ave:,trlour [24] houis. Customer ackno,dedge= and agraes that such remedy shan not M deemod or aleged by Customerto haw• failed of its essenlial pwpose or either law cr In equity. c 25. The k,vaidity in whole arin patt ol any p:oviston or concition ofthis lease *annot alfect the vaGety of Ihc other provisions or conditions. Each ot thelight and remede= ra=ived to Company in the lea -8 shan be annutative in addition ta any other ard lunher remedies provided In law or n equity. 4 26. TEs Agreement anal an Exhuts anached hareto and incorporated herc n by this refarence contain the enera agleement bet,-1 the parties with respect to me tubject matim and supersede any prevlo < under=idng or agreements whether wlitter, or orn] with me exception 01 amy credit agreement between the Company and Be Cusomer. No i:am and conditions contained In any document Issued Customer:hoJI apply. Addtiody the Compegs act M deoveling Eq*montto Customerof any other s#nilar actby company shall notbo deemed an acceptanceof any terms and conditions other than tho set {00 in Llis Agreement. 27. Customer agrees to execute and dal- mich other documents and to take al such adlons as ele Compam, US nuccessors assigns or other legal representath,es may masonably request to ollect the terr 01 this Agreement. 28. An notlces :hal be een, dervered in person by talecopy or by Bst-class m:m, postage prepaid to the other panyal its address on the eont 01 Clis Agreement or to wei) other address = may be 5pecili to the other party by wlinen notice. 29. Customar acknowledges Uhallt shan be charged a per Item per involco onviranmental fee for the Ilandk,g and *posal ol waste oil and othor nulds used In cornactkon with the operation and ordeanbq the equipment. - 'tls agreed that a dafs ren* period comprises 8 hoMs. Mtn#num charge shan be ana fun day. A weeles rental peliod comprises seven consacutive days [40 hours]. Days inexcess clone week a ged atmed#y eta A monufs rental peliod compdges# consocuove wl,eks t160 homl. Days In egcess of one mon,ham bmed at the dany nte. Weeks In ewess olone manmare bmed at the weel .... Any use or ape,alo n 01 Equipment in excess ol either 8 hours or a single shift In om da y. 40 hours in any one week. or 160 hows In any period d four consocullve weeks Is considered overenc use. F overtme use, Cusbmer agrees to pay ·Overlme Rent• whicti le en hoully pronted mt, per the rental agrooment peliod. 11,0 minan rent shan be payable h au evells tor tle entiret,m: and unm a Equlpment 1% retumed to Compan,v,ithcut regard to the Sme during whith Equipment may have beer,u54 c,ope:ated. 32. Transpolmoon 01 Equipmen Is not Inekided n the rental rates. Company mq have equipment delvered or picked up ny a common carrier. Company,via prepay and bill the Customer net ctiarges plus prepald handing fee. Al freight and switching dharges. demurlaga, Uznsportalcn charges,loadag end unloacing charges, both ways, am to be paid by Customer. 33. T his Loase shau be governed and cons#ued in accordance Mth the law, 01 me Stals of Companls principal placo ol budness. Customer agmel to said juisincdon ar venue and WANES ALL FIGHT T TRIAL BY JURY. THECOMPANY DISCLAIMS THE IMPLIED WARRANIYOF MERCHANTABILITY AND THE IMPLED WARRANTY OF FrTNESS RAPARDCULAR PURPOSE 035745/072422-31758222 t/PadliotiPg. 30 nrtdRA7 - -1.6, WICHITA, KS 67213 GARDEN CITY, KS 67846 930 3 Wal St 3830 W Janes Rental or Sales Agreem 2.10!..6.34 316.943.4246 • 800.283.4246 620.277.2200 · 800.475.2290 Tractor and Equipment Co. FAX 316,943.3903 FAX 620.277.2355 Order Date February 16, kilt A division of acrry Companies. tne. TOPEKA,KS 66609 SPRINGFIELD, MO 65203 You may respond via Email or fax: WWW. Dorrytractor.com 17505W41stst 2050 NW Bypass 785.266.9509 • 800.864.4509 417.831.2651 - 800.864.7995 dtavior@berrvtractor. com FAX 785.266.9406 FAX 417.831.5097 FAX # 316-943-3903 REMIT TO: P.O. BOX 848019. Dallas. TX 7528+8019 CONTAGSALESMANTOTAKEOFFRENT Subjectotheterms and condidons of this Order and theTerms contained on the nextpage, the following customer{"Customet) purchases/rents from Berr, Tractor and Eoumment Co. (»Br) the following described Eautoment to be delivered on or about FOB: Shipped From: INVOICE To: CHRISTIAN COUNTY ROAD & BRIDGE SHIP TO / 108 1.OCAMON: OH-FIELD, MO (BUYER OR LESSEEJ StreetAddress: 100 West Church St, Room 100 EASTERN COUNTY SIDE ati and State Ozark, MO 65721 SHIP VIA. BUMGRANER TRUCKING Collect Cust Ph# 417-839-0079 Cust. PO# Pregaid Check out our web site: www.berrvtractor.com ® RENTAL ¤ FINANCE PAYMENT Attachment Dozer Rental Blas -0,1 tz/99 : cmerge,luy riuuu,mi,u... ...4••Ir•••......w· MFG. MODEL DESCRIPTION SERIAL NUMBER EQUIPMENT# PRICE KOMATSU D61 EX DOZER 845958 1022196 Comment RENT FOR ONE MO YTH 57.000 POSSIBLY LONGER. WEEKLY RATE $2.321 AND DAILY RATE 5777 FRT IS S325 DELIVERED AND 5325 FOR PICKUP P nCE i UEN FREE mADE IN I NET DIFFERENCE C PHYSICAL DAMAGEWAIVER anth rental is based on 28 days DEUVERY/FRE]GHT $650. j FEDERAL EXCISE TAX ITRAILERS) ' chames billed to customer at $4,25 per mile. minimum of $250 each wav unless a COMBINED TAXE5 alternative freight aareement is written on this agreement. 0 Dergallon fuel charge is applicable if unit is returned with less than a full tank DEPOSIT -RENTTOSTARTON Il NO 1 1 UCC-1/DOCUMEWATION FEE i ner resr,nng ihle for rfailv fluid rheck: 4rheffirlpd m:linten:nre end wemr tiom•. TOTAL RENT/PURCHASE OPTION FINANONG REQUEST PAYMENT ATTHERATEOF $7,000.00 PER: DAY WEEK ¤ MONTH lil OR FIXED RATE D IERM INT RATE NETON DELIVERY -PURCHASE OPTION YES -PURCHASE OPnON PRICE S PLUSSALESTAX I PAYMENT FREQUENCY NET UPON Wn'H A RENTAL PURCHASE IN PLACE FROM THE BEGINNING OFTHE CONTRACr. 100% OF t RECEIPT OF RENTALPAYMENTS CAN BE APPUED TOTHE PURCHASE PRICE,MOTTO EXCEED 6 MONTHS PAYMEATTO START INVOICEE MAXIMUM."69,ANNUALINTEREEr 10"KI.......M By your IrdUals, youaccept th, rms of the POW INITIAL- WARFWmES BT SEUS OR RENTS THE EatlPMENT-AS IS.- AND MAKES NOTWARRANnES. ETTHER EXPRESSEDOR IMPUEDCONCERNINGTHE described in Nligraph 7 on U» ravors, *de and EOUIPMENT, INCLUDING. WITHOUTUMITATION. ANY WARa•NTVOFF'nNESS FOR A PARTICULAR PURPOSE. MERCHANTABIOTY. OR INFRINGEMENT. paymentor the PDWFea setrorth abc- X CUSTOMER EXPRESSLY DISCLAIMS ANY REUANCE ON OTHER STATETENTS MADES¥ ST OR ITS AGENTS. Safety Clause (Customermust initial} UM,rTION OF U.*UTy. ar,8 UAUUTY ON,NY CLAIMOF,NY KJND.,67·15™ER ARS VIGOUT OFCONTRACT. STRICT U•aILITY TORT (INCLUDING NEGUGEN, no nin#,71.EGAL THEORY.FOR AN·,toSS ORDAMAGE ARISING Cur CF. CONNECTED#mt. OR RES,t,ING FROM™15 AGREEMENT. OR FROM THE 1. . I. PERFORMANCE OF BREACH'THEREOF. OR FROM ™G 5,4.EmENTAL DELVERY RESALARFReiTAL. OF, REPMROP ANY GOODS COVERED BY OR FURNISHEE UNDER THIS AGREEMENT SHALL N NOCASF ACFED THETOTAPURCHASEPRICE ORRENT L CHARGES MADETOBTALOCABLE TO THE EOUIPMENTWW GNES RiSETOIRECtim, INNOEVENTS**t t RT RF NAN•. fOR AN'f utoRECT. SPECIALEXE•APARY. CONSEQUEMn,1- CRa»mleDPMAGED. NCulon SUrNOTUMITEDTOLOSTPROF,MANC>COSTOFCOVER. r-M'M•r•r--,•-,-3--•. INITIAL j THE ZAWS OF SOME STATES 00 NOT PERMTT CERTAIN UMrrATTONS ON WARRANTTES OR RFMED,FUN THE EVENT SUCH A LAW APPLIES THE X FOREGOING EXCLUSIONSANDLIMITATIONS AREAMENDEQ INSOFAR. ANDONLY INSOFAR. AS REQUIRED BY SAID LAWS Entire Agreement (Customer must irOtial) 1 HAVE READ. UNDERSTAND, AND AGREEWITH ALL OF THESE TERMS,UD THOSE CONTAOLED ON THZ REVERSESTOE CUSTDMEROpurcha-rort:*IN n · · SY 1 In'LE DATE - XI1 INITIAL ALL SALES ARE FINAL X_ SALAMAN: B KB TERR: 354 SALESDEPT: FG. WARRANTY U I 2. NO WARRANTY EXPRESSED ORIMPUED in d 3. OTHER 01 pac€*tipg 3.-2.10.al' TERMS AND CONDInONS .1. * Ord¢,(11 modifill tdow/AticK= qud a- = =d-li**01*r-bclow. I I . I -':: - ...#' I ./ I /'-'·/ - * I . 71 A,Irl,18,1:ner..ki· . = . · ·I - .. 1/1[rk*==t/•/D,/v/r.34.110/via:blch=*COMAYf-I,dl-te,==•rUM/,ch=** -t.,-41•COMWAN¥#.di.(bla=:af.21=r.t=.Ul.F.,=COMPANY,C,=mijac(cl 1==P+O,Il.COMPANY'/10 .1·.1 ·· ·n C ··1 . 4 . .1 •CUIC,Tq,Ddi,•fy (u,kficdbok•4 1.1,i¢"dh,mee,U,1-=hen,*.Eelbil,-u,mIiM,de,bn"viblic,=Amhackd/,4:*nk"66 wa - ··r · CLWPAN¥-thid..CD,9=yarp,16]D:lif:y. 1p=,If=,hrm==irn.IE,i.=mimihe,epE*d,-or · - -*ic..dboik/*i.iqi!/i<=Ing.F==tioe./(*>Colm}gammaiedfin=r#c=cm,Ltipuy " Artick[I. 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Attachment: Dozer Rental Bids -Cl (2799 : Emergency Procurement Equipment Rental) > Thankyou >Jason Parker. > > > Sent from my iPhone Jason Parker Territory Sales Manager 1401 S STATE HIGHWAY MM SPRINGFIELD MO 65802-7726 Ph: 417-863-1000 • Fax: 417-864-7577 Cell: 417-773-3028 - Toll-Free: 888-306-2656 [httpi/murphytractor.com/Murphylogo.pngl murphytractor.com The content of this e-mail (induding any attachments) is strictly confidential and may be commercially sensitive. If you are not the intended recipient, please advise the sender immediately by return e-mail, delete this e-mail and destroy any copies. 1 1 of 1 litiouiper41:f Christian County Commission 100 West Church St; Room 10 0 Ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqml.com - Minutes - Monday, February 22, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee'Name 12 , Title 9 . Status P Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers - Eastern Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Nick Calvert from b -- Computer Geeks and P.C. Solutions Owner Rick Robison. - - -- - Presiding Commissioner Ray Weter entertained a motion to approve the agenda for February 22, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commiskioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Nick Calvert from Computer Geeks and P.C. Solutions Owner Rick Robison. There were no minutes to approve. The County Auditor asked to have the financials postponed. Presiding Commissioner Ray Weter entertained a motion to table the financials. 0 --1. 1 ('0 January Term Monday, February 22,2016 4 860 AM RESULT: TABLED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner i AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Sheriff's Department Computers The meeting was attended by Commission Secretary Cheryl Mitchell, Nick Calvert from Computer Geeks, Judy Dollarhite and P.C. Solutions Owner Rick Robison. The County Commission met with Sheriff Cole and Assistant Julia Maples to open computer bids for the Sheriff'sDepartment from the following companies: 1. Computer Geeks 2. P.C. Solutions 3. P.C. Net Sheriff Cole said all the bids submitted met the specifications. Sheriff Cole said (D- -ComputerGeeks was $ 100 cheaperthan P.C. Net and P.C. Solutions. - Presiding Commissioner Ray Weter asked if there was a price difference between the 2013 and the 2016 Microsoft Office software. Sheriff Cole noticed the bid from Computer Geeks did not include set-up but would be handled by P.C. Net the county's IT service provider. Sheriff Cole made a recommendation to the Commission to award the bid to Computer Geeks. Presiding Commissioner Ray Weter entertained a motion to award the bid to Computer Geeks. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:15 AM Brad Cole-Christian County Sheriff Contract - Contract Signing-Keefe Commissani The meeting was attended by Commission Secretary Judy Dollarhite and Louie Bench. 21Page (') ]anuary Term Monday, February 22, 2016 860 AM The County Commission reviewed the contract between Christian County and Keefe Commissary Network, L.L.C. that was previously approved by the County Auditor and the County Counselor. Presiding Commissioner Ray Weter entertained a motion to approve and sign the agreement between Keefe Commissary Network, L.L.C. on behalf of the Sheriff's Department. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Christian County Commission Discussion - Resolution/Code of Ethics The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite, Louie Bench and Amber Duran, reporter for the Christian County Headliner News. _ The County Commission reviewed the resolution regarding a code of ethics as a partner in the Colfwminity Dev™pment Block Grant for Chadwick School. The-resolution refers to a conflict of interest statement which is similar to the Personal Financial Disclosure that is filed annually by all the office holders in compliance with 105.054 RSMO. Presiding Commissioner Ray Weter entertained a motion to approve and execute the Code of Ethics Resolution. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 2:05 PM Christian County Commission Discussion - 2806 : Tabled Financials IGA With Ozark City The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Brad Cole, Sheriff's Assistant Julia Maples and County Auditor Lacey Hart. The County Commission are back in session to discuss the financials that were tabled this morning and will readdress the financials. The County Commission discussed the intergovernmental agreement that was previously approved between the County and the City of Ozark. The agreement states the STP funds would pass through from the City of Ozark to the County to provide lighting at the Highway 65 and CC interchange. The cost for the lighting is $ 28,476.00. 1 31Pagb (1 January Term Monday, February 22,2016 8:50 AM Presiding Commissioner Ray Weter entertained a motion to execute the agreement and approve payment for $ 28,476.00 to be paid from the STP funds per the intergovernmental agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Christian County Commission Discussion - 2806 : Tai]led Financials Regarding Sheriffs Bills The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Brad Cole, Sheriffs Assistant Julia Maples and County Auditor Lacey Hart. The County Commission had a discussion with County Auditor Lacey Hart, Sheriff Cole and Julia Maples regarding the Sheriff's bills that have been held since January 2016, and have not been paid. Sheriff Cole and Julia Maples said they were unaware the bills have not been paid particularly the inmate food since January. . Julia Maples said they have not received any documentation of any revenues designated for the Sheriffs Office. j Presiding Commissioner Ray Weter said these bills have to be paid. County Auditor Lacey Hart said she wants to keep the Sheriff in the black and payroll must be met. Julia Maples said they don't want to have their phones cut off. 1 Auditor Lacey Hart agreed the phone bill is a priority to be paid. Julia Maples said they have had several vehicle accidents and we are paying to fix our vehicles from the LE.S.T. fund and the insurance reimbursement has not been applied to the L.E.S.T. fund. i Sheriff Cole said we have bills that come in the beginning of the year which is nothing new. Sheriff Cole said the department runs on the sales tax that is received and they started at a better position this year than last year. t Commissioner Childers asked where do you think the problem is? Auditor Lacey Hart said the question is there are obligations to be met and if we don't have any additional revenue how are they going to be paid; by a loan or a transfer. Sheriff Cole said he had no knowledge atl these invoices were being withheld. Julia Maples said they have 135 people in the jail and we have to pay our bills. (3 Presiding Commissioner Ray Weter said we have to do better at keeping the Sheriff in the looP. 41Page t, (00) January Term Monday, Febhary 22,2016 . 8:50 AM Commissioner Childers said at the first day of the month the Commissioners are requesting a financial report be given of the Sheriffs Department. Commissioner Barnett asked can't we authorize $ 30,000.00 to be transferred to the Sheriff to pay the bills. Presiding Commissioner Ray Weter said they are committed to paying the bills. Sheriff Cole said he is staying within his budget. Julia Maples said it is important that we send our bills over and trust they are paid. The Commission agreed that the bills should be paid. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 2:30 PM Christian County Commission . Discussion - 2807 : Closed Session 610.·02 Subsection 2-Real Estate The meeting was attended by Commission Secretary Cheryl Mitchell, Brad Erwin, and 0- Jared Younglove from Paragon Architecture. Presiding Commissioner Ray Weter entertained a motion to go into closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 3:30 PM Christian County Commission Discussion - 2808: Move Into Open Session 610.02 Subsection 2-Real Estate Presiding Commissioner Ray Weter entertained a motion to reconvene into open session. There were no decisions made in closed session. RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 1 j 51Page ft January Term Monday, February 22, 2016 8:50 AM III. Adjournment The meeting was closed at 3:40 PM The Commission scheduled meetings for February 22, 2016 are completed. The County Commission will reconvene Thursday, February 25, 2016. 114 LDIAA. Ray Weref- Presiding Commissioner, Ray Weter 612 8*4 barna Western Commissioner, Bill Barnett (duL au.2 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 i 61Page i 2.3.a r J I 046; + 9 ESTIMATE 0 Good for 15 Days from: 417-889-4335 3 2/10/2016 "Nerds with Social Skills www.msp-360.com ES16-1018 Christian County Sherrifs Department | 110 W. Elm #70 Ozark, MO 65721 < United States PROJECT: Description Qty Rate Total Dell Optiptex 1 . 518,00 518.00 - Intel Core 15 4th Gen 3300 - 500GB Hard Drive - - 8GB RAM - Intel HD 4600 or better ' 0 - Windqys 7/8/10 Pro - 64 bit - 6 x USB Ports i - 3 yek Next Business Day Warranty Micrdsoft Office Home and Business 2016 1 : 198.00 198.00 Delll3 inch Monitor 1 159.00 159.00 - 22.5 viewable 1 i SignHere to Accept Total $875.00 jES16-1018 Packet Pg. 7 1 -1 2.3.a D a, 24,,c.1.va**74*'571ie,fi..lig.a*It,<44*41*ffb*44 , te*,2-«40<20,7-6*3#5**%46.te,la. i.*4- .A#Ii#£71;AYMefEMMM l.€*St}&$83=% 047#37,9p)%-€87,6 3/liatat&D/,»7*leaieirEF= :ZI'liff:&*Rekki)'ilitiglibtl.5*as#/.4$/tiA*'Fligra.4*&/13.../.. & 2 5 02 -41 02 1 Computer Bid Response Attachment: 2-22-16 Sheriff Comp Bids (2803 : Bid Opening-Sheriff's Department Computers) Prepared by: Prepared for: j Quote Information: PCnet & 85under Christian County Sheriff Quote #: 002494 Shawn Oliver 110 W. Elm Version: 1 (417) 831-1700 OZARK, MO 65721 4 Delivery Date: 02/19/2016 shawn@85under.com Julia Maples Expiration Date: 12/30/2016 Jmaples@christlancountysherlff.net ; Primary Rep: Duston Farrell (41*5812332 Products (*U#6*22*TA*3****0«4919?»1*34%**44@»?0*4**«44**1 - ·_,a„£.9%4?I#9401-TE: . " 4.trd#fawem,mdi{2*,&*.a.613,.gah#i.*,:a{.:,9404¢16A·s**022&4··· 24'«€**Fji 2t<49%00*,0,"11 *14*1**l/ZIN"//f.I//mu. b .*-*4*€U,»a 7 '44 i Fc>L A- .I -3,9&5. uu€.1 : #..: .· I - Products Attachment: 2-22-16 Sheriff Comp Bids (2803 : Bid Opening-Sheriffs Department Computers) Lenovo Service/Support Upgrade -1 Year Depot to 3 Year Onsite 8x5 $67.00 5 $335.00 x Next Business Day- Parts & Labor Lenovo 4GB DDR3 Memory Upgrade (For a total of 8GB System $71.00 5 $355.00 2 Memory) - Recommended 1 K Microsoft Office 2016 Home and Business 32/64-bit - 1 Machine - $219.00 5 $1,095.00 Office Suite PC Workstation Prep: Operating system optimization, patches and $75.00 5* $375.00 software updates, bloatware removal, network preconfiguration, and Installation of remote monitoring/troubleshooting tools {*Optional) 0 Pr{6160?it,jiordlidsedilmquantit!6*{12,ditniore abldn@':.i'FlihibbtiOhEE '2 .4:2 D ft- 21·4...:lib,W:--:e·4'24 : 5€21 ·,· : »..1:2t al ki;; 1,>1·mub'.f.2.4 .-ac Nt/9.22 - : ·has *.12:22.1 · 6. h. i Lenovo ThinkCentre 273 Workstation -Intel Core i5 15-4460S 2.90 $489.00 12 $5,868.00 .l GHz - Tower - 4 GB DDR3 SDRAM RAM -500 GB HDD-DVD-Writer- $ Intel H D Graphics 4600 - Windows 7/8/10 Professional 64-bit Keys - 6 x USB Ports - 1 Year Manufacturer Warranty Lenovo Service/Support Upgrade -1 Year Depot to 3 Year Onsite 8x5 $63.00 12 $756.00 x Next Business Day- Parts & Labor · Lenovo 4GB DDR3 Memory Upgrade (For a total of 8GB System $61.00 12 $732.0Q 40& Memory} - Recommended Microsoft Office 2016 Home and Business 32/64-bit - 1 Machine - $219.00 12 $2,628.00 Office Suite . PC Workstation Prep: Operating system optimization, patches and $75.00 12* $900.00 software updates, bloatware removal, network preconfiguration, and Installation of remote monitoring/troubleshooting tools (*Optional) *Opttonal Amount: $1,350.00 Subtotal: $15,440.00 j 0 rely relax grow Packet Pg. | 2.3.a *PCSolutions PC Solutions 410 E Soup Q' Ozark, MO 65 Phone: 417-581-4 1 FAX: 417-581-45 Cl Page: 1 Quote 16454 }32131£2fi#ES:%2*1211"f'Aililitilil"1013*Fi,imialilimiliciliaAUdullille[IL. 9-44-10 011Clill Vullip WIUD AUU,J . WIU Upull,]111-1101•·••• 0 6-'gpal,1,19.1, wv,i,pu,gld, Sheriff Brad Cole 02/22/2016 Christian County Sheriffs Department · 110 WestElm Room 70 Ozark MO 65721 Dell OptiPIex 3040 Workstation 12 647.75 7,773.00 7,773.00 O. Corei5-6500 3.2 GHz; 8GB, 500 GB, DVDRW, 3YROn 1 _Site NBD Warranty_ __ . i Corei5 i5-6500 3.2 GHz n Tower-4GB DDR3 (8 GB total ram in system) SDRAM RAM - DDR3L 500GB HDD DVD Wliter ' Intel RID Graphics 530 Windows 7/8/10 Professional 64-bit Keys I 11xUSB Ports - (6 USB 3.0 & 5 USB 2.0) 3 year Next Business Day on site Manufacturer Warranty 4GB DDR3 Memory upgrade (8GB total system memory) 4GB DDR) Ram module - (included in system) 12 -e ter -6- Microsoft Office 2013 Home & Business 12 209.00 2,508.00 2,508.00 Includes: Word, Excel, Outlook, Power Point, & OneNote Dell E2316H 23" LED LCD Monitor 12 169.75 2,037.00 2,037.00 16:9 - 5 ms - 1920 x 1080 - 16.7 Million Colors - 250 Nit - ' 1,000:1 - Full HD - VGA - DisplayPort - 20 W - Black - CECP, TCO Certified Displays, ENERGY STAR, EPEAT Gold VGABLK SMS 0 0 1 i , 41 Packet Pg. 10 <70/450 I p t. 2.3.a O ·i Fr Specifications for Desktop Computers 5< 4/ . t .?14 '147 1 ... t\ \ - Workstation-Intel Corei5 i5-4460D 2.90 GHz Tower-4GB DDI13 4 - SDRAM RAM Attachment: 2-22-16 Sheriff Comp Bids (2803 : Bid Opening-Sheriffs Department Computers) 500GB HDD DVD Writer O Intel HD Graphics 4600 Windows 7/8/10 Professional 33, 64-bit Keys 6xUSB Ports . , 70 4 1 year Manufacturer Warranty k 313 +Of' 1 year depot to 3 year onsite Bx5x next business day parts & labor 4GB DDR3 Memoryupgrade (foratotal of8GB system memoff]/ - 1 5 23 inch Monitor - 161 Microsoft Office 2016 Home and Business 32/64 bit-office suite- , 0 The Sheriff's office will purchase up to 12 computers this year, depending on available funds..If you have any - questions, please contact ..... (Tulia Maples JMaples@christiancountvsheriff.net Executive Assistant ' Sheriff Brad Cole I 110 W. Elm Street Room 70 1 Ozark, MO 65721 1 Direct: 417-582-5333 6 mca=7 1 12 E4 1'*4 -r- c,el/M/al €01•4,• 4 i t 0 1 Pag© 10 of 10 i 0 Packet Pg: 11 i £2.4.a 3 3 KEEFE COMMISSARY NETWORK AGREEMENT This Agreement made and entered into as of this Stlday offborUC"1,2016, by and between KEEFE COMMISSARY NETWORK, L.L.C. an affiliate of THE IEFE GROUP, ("KEEFE") and The Christian County Commission, acting on behalf ofthe Christian County Attachment: 2-22-16 Keefe Commissary Agreement (2804 : Contract Signing-Keefe Commissary) Sheriff's Office, a Correctional INSTITUTION in the State of Missouri ("INSTITUTION"). Whereas, KEEFE is in the business of supplying food and other related products to inmate commissary departments of correctional facilities throughout the United States, including INSTITUTION; and, Whereas, the parties wish to enter into a Commissary Agreement to facilitate the D ordering of commissary supplies by inmates and the payment thereof, now, therefore, in 1 1 - consideration of the mutual promises and conditions herein contained, it is agreed between the parties: 1 1. OPERATION OF COMMISSARY BY INSTITUTION INSTITUTION agrees that during the term ofthis Agreement, it will, at its expense, provide personnel to operate the computer equipment, account for inmate welfare funds, and deliver the completed orders to the individual inmates. 7- 1 2. OPERATION OF COMMISSARY BY KEEFE KEEFE agrees that on an as needed basis, it will download all inmate orders for commissary items. KEEFE willbag, box, and ship suchcommissary items to the INSTITUTION for distribution to the inmates and will bill the INSTITUTION monthly or more frequently for all 0 0 Packet Pg.'12 2.4.a 0 0 such purchases. In addition, KEEFE will keep the computer equipment updated with complete information as to commissary items available, pricing, and other terms and conditions of sale. 3. HARDWARE 1 During the term ofthis agreement, KEEFE shall supply INSTITUTION with such Attachment: 2-22-16 Keefe Commissary Agreement (2804 : Contract Signing-Keefe Commissary) computer equipment and software as listed in Exhibit A. INSTITUTION agrees to buy the hardware listed in Exhibit A for the sum of $34.056. KCN agrees to delay payment ofpurchase price so long as INSTITUTION is utilizing the equipment as part of the Keefe Commissary Network program set forth in this agreement. KEEFE hereby grants to INSTITUTION a royalty free license to use the KEEFE Commissary Network software. INSTITUTION acknowledges the 0 0 proprietary nature ofthe sdftware and/or written software documentation and hereby agrees NOT to disclose, reproduce, transfer or use the software and/or documentation for any purpose other than those specifically allowed by the terms ofthis agreement without specific written permission of an Officer of KEERE. i 4. PAYMENT KEEFE will invoice INSTITUTION for all commissary items purchased. INSTITUTION will pay such invoices in accordance with KEEFE'S standard credit terms (NET 30 DAYS) from the Inmate Trust Account. 4 0 0 Packet Pg. 13 2.4.a 0 0 5. SERVICE FEE i INSTITUTION will be paid a service fee for the services to be provided by it hereunder equal to 36.5% ofadjusted gross sales. Adjusted gross sales are gross sales less the sales of noncommissioned items as determined by KEEFE and INSTITUTION listed on Exhibit B to this Agreement. In the event that the inmate's funds available to purchase commissary products are Attachment: 2-22-16 Keefe Commissary Agreement (2804: Contract Signing-Keefe Commissary) inhibited in any way by change in policy from INSTITUTION, the service fee paid to INSTITUTION shall be reduced accordingly by KEEFE after negotiation with INSTITUTION. 6. MENU Product selection and pricing will be agreed upon by INSTITUTION and IEEE. Menu 3 0 t j selection shall be reviewed as needed, and no less than annually. All changes must be approved by INSTITUTION Any price adjustments will be made at least yearly on the contract anniversary date with prior approval of INSTITUTION. 7. DEPOSIT SERVICES i This agreement shall include KEEFE'S Access Corrections® Deposit Services. KEEFE will facilitate family deposits to inmate trust accounts via website, toll free phone number and deposit kiosk placed in a mutually agreeable site within the facility. Facility will provide power and network connectivity for the kiosk. KEEFE will guarantee all deposits and ACH moneys to designated INSTITUTION bank account nightly. No fees for this service will be borne by INSTITUTION. J 0 Packet Pg. 14 0' 2.4.a 8. TERM & TERMINATION 0 This Agreement shall continue in effect for a period of one year (the base term) from the date hereof. The Agreement will automatically renew for two (2) successive one year terms thereafter, unless either party to this Agreement shall give notice in writing to the other·party on or prior to 90 days prior to the expiration of any term or extended term that the party so giving rnuvill,1-•••• --Ak-W 11,•-W -w•••,i.1.,W-, r•WW••••VI•• -VW-r . WVIUUU; VI"liu-1"'V' WVIallill.uu,y,• notice does not wish to extend this Agreement. 9. GOVERNING LAW This Agreement shall be governed by the laws ofthe State ofMissouri. 10. ENTIRE AGREEMENT-WAIVER , 1 1 This Agreement constitutes the entire Agreement between the parties with respect to the 0 provision of delivery services, and there are no other or further written or oral understandings or agreements with respect thereto. No variation or modification of the Agreement and no waiver of its provision shall be valid unless in writing and signed by the duly authorized officers of KEEFE and INSTITUTION. This Agreement supersedes all other agreements between the - parties for the provision of Commissary Delivery Services. 11. INDEMNIFICATION I The parties shall indemnify each other against any loss, damage, injury, or death caused by the negligent acts or omissions by their agents or employees for losses, damages, injuries or 0 0 death caused b their negligence and arising out of the consumption or use of the products sold or services provided; however, nothing contained herein shall require the parties to defend or Packet Pg. 15 2.4.a 0 0 indemnity each other for losses, damages, injuries or death arising out ofthe negligence of their respective agents or employees. IN WITNESS WHEREOF, the parties have executed this Commissary d Attachment: 2-22-16 Keefe Commissary Agreement (2804 : Contract Signing-Keefe Commissary) Agreement as of the year and date first above written. ' i KEEFE COMMISSARY NETWORK (KEEFE) John Puricelli 0 0 Executive Vice President, General Manager Date Christian County Commission (INSTITUTION) BY TITLE DATE il t 0 1 Packet Pg. 16 2.4.a 0 1 0 Exhibit "A" 1 Hardware Featured (1)Dell OP 7020, Intel i7-4790 3.6GHz, 16GB RAM, 1 TBHD, NIC, Windows 7 64-bit Attachment: 2-22-16 Keefe Commissary Agreement i2804 : Contract Signing-Keefe Commissary) (1)Dell PE T110 II, Intel Xeon E3-1220 3.1GHz, 16GB RAM, 4x500GBHD dual-port NIC (2)Ethernet Cable - 15 ft. (2)Dell Laser Printer B2360dn 3-year warranty * (2)USB Printer Cable 2.0 Type A to Type B Cable - 6.6 ft (1)InduComp - Booking Kiosk (1)Lobby Kiosk - Inducomp (1)Secure Release - card swipe The DELL computer hardware is provided, maintained, and 3 3 warranted at no additional cost for the life of the c6nimissary agreement. 0 0 Packet Pg. 17 2.4.a 0 0 Commissary Agreement 1 Exhibit B 1 Noncommissioned Items Stamped envelopes i Attachment: 2-22-16 Keefe Commissary Agreement (2804 : Contract Signing-Keefe Commissary) Postage stamps Indigent Kits Admission Kits On-site, special commissary item sales sold by INSTITUTION D 1 0 1 0 0 i Packet Pg. 18 2.4.a 0 J How Commissions Are Determined The commissions will be based on the weekly, adjusted gross commissary sales. Adjusted gross sales are gross sales less postage sales or other noncommissioned sales. Monthly Sales i Attachment: 2-22-16 Keefe Commissary Agreement (2804: Contract Signing-Keefe Commissary) Less Postage/Non Commissionable I = Adiusted Gross Sales x 36.5% Commission Offered 1 *Postage sales and stamped envelopes are noncommissioned. - D 0 0 Packet Pg. 19 :*.'A - 0 0 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and affixed their seals thi©t I ..'ll Af.P 4.1, I ft. 0 1 ·t Titld 9.84 14;·ill ''Ap 1. Stal:64'93> f i::Arriged LE Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Norma Ryan Chief Deputy County Clerk Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM 3 II. Agenda Motion/Vote - 8:54 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, and Kent John and Judy Dollarhite. Commissioner Weter entertained a motion to approve the published agenda for Thursday, February 25, 2016 RESULT: ADOPTED IUNANIMOUS] 11 6 J 14-2 LF MOVER: + a Sue And Childert tastem CommissioneE SECONDER: W Bill Barnett, Western Commissioner 4*.3 AYES: +--' - Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Kent John and Judy Dollarhite. Commissioner Weter entertained a motion to approve the Feb. 4, 2016 minutes. RESULT: ADOPTED [UNANIMOUS] - -' 3 MOVER: Bill Barnett, Western Commissioner i' - tri t SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers E October Term Thursday, February 25, 2016 8:50 AM Motion/Vote - 8:56 AM Approve the February 4, 2016 Closed And Open Session Minutes The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Kent Johns and Judy Dollarhite. Commissioner Weter entertained a motion to approve the Feb. 4, 2016, closed and open session minutes. RESULT:,© ;, ADOPTED [UNANIMOUS] MOVER: tat Sue Ann Childers, Eastern Commissioner 4 ' 4 -:i : '- 7 SECONDER:-0 Bill Barnett, Western Commissioner htgl t.,tf :4+: J _.:'Lt, AYES: 1- .-9 Ray Weter, Bill Barfiett, Sue Ann Childerst 1 11 t w Motion/Vote - 8:57 AM Approve the Open Minutes for February 22, 2016 The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Kent John and Judy Dollarhite. Commissioner Weter entertained a motion to approve the open minutes for February 22, 2016. 0 RESULT: ADOPTED [UNANIMOUS] 2 i el•/ 51 4,4., 1 9% 7 .4-11. MOVER: e f 1 Bql Barnett, Western Commissioner f ./184.2 '74; - - -* 0 SECONDER: Sue Ann Childers, Eastern Commissioner AYES: 1 6 CL J Ray Weter, Bill Barnett, Sue Ann Childers 1 = 3 4 Motion/Vote - 8:58 AM Approve the Closed Session Minutes for February 22, 2016 { The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Kent John and Judy Dollarhite. Commissioner Weter entertained a motion to approve the closed session minutes for February 22, 2016. RESULT: ADOPTED IUNANIMOUS] 4 r infi ' ,- :.._2 -1 -5 MOVER: Sue Ann Childers, Eastdrn Commissioner 18„ SECONDER: Bill Barnett, Western Commissioner )+ q AYES: Ray Weter, Bill Barnett, Sue Ann Childers 3- 4 Motion/Vote - Approve CART Court Order # 02-25-2016-1 The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Kent 0 John and Judy Dollarhite. Commissioner Weter entertained a motion to approve the CA.R.T. Court Order #02-25- 2016-lin the amount of $ 119,111.69. 21Page 1 0 October Term Thursday, February 25, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] : 0-· 1 K«'r MOVER: Bill Barnett, Western Commissioner SECONDER: ' Sue Ann Childers; Eastern Commissioner -7,- ™ . 4- AYES: Ray Weter, Bill Barnett, Sue Ann Childers i.2 - Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Bid Decision - Bid Decision-Color Digital Imaging System The meeting was attended by Todd Wiesehan, Hosea Bilyeu, Judy Dollarhite, and Kent Johns representative for American Business Systems. 4 Todd Wiesehan said there were four bids received representing two proposals each for two different machines. Todd Wiesehan said the purchase prices range from $ 6307.00 to $ 7,650.00. Todd said the major difference is the on-going maintenance costs between American Business Systems and Corporate Business Systems. The long term maintenance costs differ based on the amount of use versus a monthly flat rate. Mr. Wiesehan said Corporate Business System offered the lowest purchase price as well as the lowest cost for long term maintenance based on usage rather than a monthly flat 3 rate. Presiding Commissioner Ray Weter entertained a motion to award the purchase of the MP CW2200 copier purchase to Corporate Business Systems in the amount of $ 6,451.00, as recommended by Planning and Zoning AdministratorTodd Wiesehan. RESULT: ADOPTED [UNANIMOUS] 1 I f . 4,4 -- · MOVER: .0 2 Sue Ann Childers, Eastern Commissioner y- ye 30 3 SECONDER:.4 Bill Barnett, Western Commissioner 1.4 2 - »ly AYES: -- Ray Weter, Bill Barnett, Sue Ann Childers Z y '-» +,Fict C p Motion/Vote - 9:15 AM Christian County Commission Discussion - Adoption of Resolution-Grievance Procedures & Employee Handbook Revision The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Judy Dollarhite, Miranda Beadles, Treasurer Karen Matthews, Mary Argisio and Jeremy Parsons Planning and Development Director forthe City of Ozark. 1 The County Commission was notified the Community Development Block Grant for D Chadwick School requires a resolution be adopted by Christian County titled "Section 504/ADA Policy & Grievance Procedure" . This resolution is required to be in compliance with the federal government to obtain public funds. 31Page D October Term Thursday, February 25, 2016 8:50 AM Presiding Commissioner Weter said this is a standard grievance policy written by County Counselor John Housley to comply with the requirements of the Community Development Block Grant. Treasurer Karen Matthews asked what does the resolution actually say? Presiding Commissioner Ray Weter read the preamble of the resolution. Commissioner Weter said this policy and the Code of Ethics will be incorporated into the employee handbook and will be posted in a prominent place in the Courthouse. Presiding Commissioner Ray Weter called for a motion to approve, sign and implement Resolution NO. 2-25-2016-1 into the employee handbook and post it in the courthouse. RESULT: ADOPTED [UNANIMOUS] = ,- MOVER: 4 2 Bill Barnett, Western Commissioner, :. r> 4, * -' L _ 4,·; SECONDER Sue Ann Childers, Eastern'Commissioner OF : 1,·.· 0 AYES: Ray Weter, Bill Barnett, Sue Ann Childers- 4 6 Motion/Vote - 9:30 AM City of Ozark Discussion - Square Beautification The meeting was attended by Commission Secretary Ashley Hannah, Hosea Bilyeu, Judy Dollarhite, Miranda Beadles, Amelia Wigdon reporter for the Christian County Headliner News and Jeremy Parsons Planning and Development Director of the City of Ozark. The County Commission met with Jeremy Parsons, Planning and Development Director for the City of Ozark regarding a beautification proposal for the City's square from The Dream Initiative. Mr. Parsons said the grant is approximately $ 1,500.00, and they are planning to construct a kiosk on the Northwest corner of the square. Mr. Parsons said the kiosk will bring potential economic development and will act as a way finder from the information on the kiosk. They had researched the civil war and noted that the City of Ozark, particularly the mill, served as a supply station for the Union Soldiers to stop the advance from the south. Mr. Parsons said the design of the kiosk is well built and very attractive and will not affect any future utilities or the loss of any parking spaces at the site. 0 Mr. Parsons said he is here today to receive the Commission's blessing to build the kiosk on the courthouse square. 41Page 3 October Term Thursday, February 25,2016 8:50 AM Miranda Beadles said they would like to have a courtesy review of the plans prior to building the kiosk. Presiding Commissioner Ray Weter entertained a motion to indicate Commission approval of the Ozark's Square Beautification proposal and to support this project. RESULT: , .... - ADOPTED [UNANIMOUS],-' r 37- ...1 1 39 1 *24 44 2 1, MOVER: 4 0:4 Sue Ann Childers, Eastern Commissioner I . Fift© . t P *1 _ SECONDER: t Bili Barnett, Western Comijils'kionert , 24 : , 1 1 + 0-€3 4 i AYES: ' ·· Ray Weter, Bill Barnett, Sue Ann Childers 'f• #Ai· III. Adjournment The meeting was closed at 10:10 AM Motion/Vote - Adjourn 3 The schedule meeting of the County Commission for February 25th, 2016, have been completed. The County Commission will reconvene on Monday, February 29th, 2016. RESULT: 1 * ADOPTED [UNANIMOUS] 7 , ,%' 4-q·*1 . E -- i MOVER: 1. Sue Ann Childers, Eastern Commissioner ' 32 1 1. SECONDER: 3 Bill Barnett, Western Comrrtissioner _ t. b &,+T AYES: 4, p Ray Weter, Bill Barnett Sue Ann Childers 3,1 6 Ra WIL 9 Ray Weter Presiding Commissioner, Ray Weter Darlieri Western Commissioner, Bill Barnett 0 51Page 3 October Term Thursday, February 25, 2016 8:50 AM 44 2£auD Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 0 61Page 4-'.2,9 a .21€, CERTIFIED COURT ORDER # 02-25-2016-1 1 1 The Treasurer is hereby ordered to pay the followingentities: RECEIVED PER 24 2111; 3-.19 February 2016 Cart January 2016 MA ;·' :.i,·tj,-41\1 RECEIPT: 26460 Te,BUNT¥ CLERK 087.Ef Februry. 29,2016_._ _ , . _ - , 2 1 AMOUNT RECEIVED . 295-420-221 119,111.69|Check # BRIDGE 15.00% 17,866.75 ROAD MILES COMMON 1 3 COMMON 2 297.51 ib.6766 .25,340.44· . ..... f. . 280.69 27.99% BILUNGS SPECIAL I . I. 33,339,36 103.25 _ 10.30%1 12,268.50 GARRISON SPECIAL .24 1. OZARK SPECIAL 2.3imt- 3 -- Isa# SELMORE SPECIAL 102.97 12,232.78 27.5 2.74% 1 sOU-THW;ARTA SPECIAL 11.1 3,263.66 -.. . 1.11% 1 STONESHIRE SPECIAL 5.8 0.5i% i , 1322.14 6429 - TOTAL ROADS 852.32· i 106.00% 10i,244.94 TOTAL BRIDGE 1. - 17,866.75 TOTAL DISBURSED 3 119,111.69 t Presiding Cdrnmissioner Ray Weter i 6908*at Western Commissioner Bill Barnett raL:£ thu> U-*astern Commissioner Sue Ann Childers IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said Commission, at my office in Christian County this the 25th day of February, 2016. 4-1, 41#.U Kay Brbwn, Clerk of the County Col 15*/5*pri/*EVLE<0£4 1 41£6:a J) - ··-- u CIIQISTIAN- COUNTY--- ·· Ray Weter Presiding Commissioner = COMMIMION Bill Barnett Western Commissioner 100 W Church 8treel, 12oom 100 Ozark, Miaouri 65R1 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner February 25t 2016 Attachment: 2-25-16 Bid Letters to Copier CO (2809 : Bid Decision-Color Digital Imaging System) Jerry Teal Corporate Business Systems 3348 E. Cherry Springfield, MO 65803 Dear Jerry, The Christian County Commission voted today in session to award the bid for a Digital Imaging System for the Planning & Development office to Corporate Business Systems. We appreciate you participating in the bidding process and look forward to working with you. Sincerely, 6.10% 0/2- 4 Lk (7(U,Al*J OJLU #4 Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.christiancountymo,gov Email: countycommission@christiancountymo.gov 1 .1 I ... O Printed on Recycled Paper :,2*5*6tl'g<'8 2542·94*. 1 : c -CHQI&TIAN:I COUNTY - Ray Weter -4 4;L , Presiding Commissioner - COMMI@NON Bill Barnett Westem Commissioner DO W Church Street, Qoom 100 Ozark, Miaourl 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner February 25 2016 Attachment: 2-25-16 Bid Letters to Copier CO (2809 : Bid Decision-Color Digital Imaging System) Kentjohn American Business Systems 416 South Jefferson Springfield, MO 65806 Dear Kent, The Christian County Commission voted today in session to award the bid for a Digital Imaging System for the Planning & Development office to Corporate Business Systems. We appreciate you participating in the bidding process. Sincerely, 6 6.wmt-- A-f JAI (2pi Qu..... ad, A Bill Barnett Ray Weter·1 Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.ohristiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper :*f¢a¢k*tPOt»,111 Rt ... W 1/)..... .·- <- CH-]JI6TIAN -COUNTY - - Ray Weter Presiding Commissioner COMMI@NON Bill Barnett Western Commissioner DO W Church &treel, Doom 100 I Ozark, Mmouri 69221 1 Sue Ann Childers Phone: 41%82-4300 • Fax: 4'?1-581-5924 Eastern Commissioner February 254,2016 Attachment: 2-25-16 Bid Letters to Copier CO (2809 : Bid Decision-Color Digital Imaging System) Tiffany Wood Lakeland Office System 2932 E. Pythian Street Springfield, MO 65802 Dear Tiffany, The Christian County Commission voted today in session to award the bid for a Digital Imaging System for the Planning & Development office to Corporate Business Systems. We appreciate you participating in the bidding process. Sincerely, Al # ADJUALd - 4/Ot OL O Bill Barnett Ray Wet¢r Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner Website: www.ohristiancountymo.gov Email: countycommission@christiancountymo.gov 91.9.'6:8!lat 28316 O hinted on Recycled Paper 4:06·,9: -s-L ji,·4.: ...I.. -r 332.6.apt 0 1. CHQI@TIAN COUNTY- =·· -* Ray Weter Presiding Commissioner - d"mm-]11 minall #7 -um-J= . COMMISSION BIll Barnett Western Commissioner 100 W Church &treet Qoom 100 Ozark, Miourl 65721 Sue Ann Childers Phone: 417-582-4300 • k 471-581-5924 Eastern Commissioner February 25t 2016 Rob Gentry Springfield Blue Print 219 E. Pershing Springfield, MO 65806 Dear Rob, The Christian County Commission voted today in session to award the bid for a Digital Imaging System for the Planning & Development office to Corporate Business Systems. We appreciate you participating in the bidding process. Sincerely, - 11 Ulig L 01.uld) Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper :9 91%6ket'Pg:<11 Ge IC·.e -, ' '. k ..> t "•2«.A <*)2.7.09 t Resolution No. 2-25-2016-1 SECTION 504/ADA POLICY & GRIEVANCE PROCEDURE The Come of Christian has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Americans With Disabilities Act (ADA) and implementing Section 504 ofthe Rehabilitation Act of 1973 as amended (29 U.S.C. 794). Section 504 states, in part, that · "no otherwise qualified individual with a disability shall, solely by reason ofher or his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." 1. Complaints should be addressed to the County Administrative Assistant for the County Commission, as designated by the Couno, to coordinate Section 504/ADA compliance efforts. Complaints should be filed in writing or verbally, contain the name and address of the person filing it, and briefly describe the alleged violation of the regulations. 0 2. A complaint should be filled within 10 days after the complainant becomes aware of the alleged violation. (Processing allegations of discrimination that occurred before this grievance procedure was in place will be considered on a case-by-case basis.) 3. An investigation, as may be appropriate, will follow a filing of a complaint. The Section 504/ADA Coordinator will be in charge of the investigation. These rules contemplate informal but thorough investigations that afford all interested persons and their representatives an opportunity to submit evidence relevant to a complaint. 4. A written determination as to the validity ofthe complaint and a description ofthe resolution, if any, will be issued by the Section 504/ADA Coordinator and a copy forwarded to the complainant no later than 30 days after its filing. 5. The Section 504/ADA Coordinator will maintain the files and records ofthe Couno' relating to the complaints filed. 6. The complainant can requ.est a reconsideration ofthe case in instances where he/she is dissatisfied with the resolution. The request for reconsideration should be made within 10 days to the Presiding Commissioner. 7. Using the grievance procedure is not a prerequisite to the pursuit of other remedies, including the filing of a Section 504 or ADA-related complaint with the responsible 0 Federal department or agency. 8. These rules will be construed to protect the substantive rights of interested persons, meet appropriate due process standards, and assure that the Couno, complies with the · ADA, Section 504 and all implementing regulations. UNWIF#'42hp ..&:·-.....· + . i,·>../ &272.7.a U This procedure was adopted by the County of Christian on the 25th day of February, 2016. 4 1 A Bill Barnett Ray Wet#r Western Commissioner Presidini Commissioner Eastern Commissioner 6 $84'wid M ,& 1/V' APickht:PEi:tl340 tkt· ; ·K ·6,32... 2i 'Igi@W tki (,f#.4/ORT/-11 ':-?fik:f. . . ·f · 2.8.a A r. Attachment: 2-25-16 Ozark Kiosk on Square (2811 : Square Beautification) 1 Packet Pg. 14 2.8.a 3) W 1 ; 471 ng/Dining use/Square River Park @ k A. A a Shopping/Dining @ CourthourthouseSquare @ Eo· @ Courthouse Square 54. e OC b >IRIVZ 0 @Finley River Pa 2 E i 1 Tli 4 •r 1 e Shopping/Dining * Finley River Park Attachment 2-25-16 Ozark Kiosk on Square (2811 : Square Beautification) 1 3 oda Ar 1 a 2 a Fi ' 1 11 i E 11 11 J @ Shopping/Dining : , ji irthouse Square Unolun Buluia/'fu![tdo e,enbs asnottur tlt·ted .13AQI A 11 11 11 .: 1YPICAL HEADERARROWWHEN APPLICAnLE1 lai 1 60· 8 COM 1 N .* it ' W f li il . c pA M lilli i.i i i 4/ 11 li 91 PROFIUE VIEW I ii 11 IIi 0 *Ill..11 ™PICALHEADER DIRECTIONAL III 0/1 00 2 -1Pli CM g ER E li § 0. n Ill i Wli/*16/E,Eia 71 .. 4 Packet Pg. 15 42.8.a Qi_ 5 -i 8 . 2,5 W , to 1 30 E-* 5 U 2 0 99 . : 522 023 -3 0 0 9 80 i 0 EMB OEE EN 50 MA + i : a.0 5W§ 00% bw ZW %@ 9 5= 3452 412* 28 t. 5 0 2 80 1 3 w, 99> ff h/:/ .. ·· -1.• 10,1 5/16-Vt in; : t - gk W*.- 80 9111 -L SE!05 1.1 - i •rl.720----- - ipit 8 \ 90 / '- 1 . \ el 6/M, 0 'b• / ?· i 08* 5 C. 3 15 gati 43; 8% a 81 !1 31 4 1 uize O. Re 18 Wt; M as 0 6% 3! I 0-52., Bi i imag 88* 60 6% i5 Z$ 8 : h.+ 1. ;58 9/0 90 :w cm ti 1\ e 1, '13 i Vel-' . 5 20 2 =22 mi*. P.-· 60 lt-:/ » 1 1: ': :y w Ill li litiu,ti . 2 * : "'.371,12 · \ 00 tg :t,1:0,8 Mins'4,·,t & 38 01 11 45 . I 1 'Xy,1,+ 4 3 IOTE: PLAM 1 2.13 84-JMNI NPEN.1.nO PACE 2 BREAK+AWAY DETAL ¥/ · h\11 i Padket Pg. 1 Christian COUIlty Commission ! loowestchurchs,Room 100 0/./...4*//251 Ozark MO 65721 january Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, February 29, 2016 , 9:35 AM The Christian County Courthouse I. Convene , The meeting was called to order at 9:35 AM by Presiding Commissioner Ray Weter Atte*kld@Nanie * p -1 ;Titld; ; ' e --5st/fu@-I -TAFrifidd-J - Ray Weter Presiding Commissioner Present 9:35 AM Bill Barnett Western Commissioner Present 9:35 AM Sue Ann Childers Eastern Commissioner Present 9:35 AM Cheryl Mitchell Assistant Present 9:35 AM Kay Brown County Clerk Present 9:35 AM IL Agenda Motion/Vote - 9:35 AM Christian County Commission 1 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the agenda as published for Monday February 29, 2016. RESULT: ADOPTED [UNANIMOUS] 1 19 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: . Ray Weter, Bill.Barnett, Sue Ann Childers Motion/Vote - 9:40 AM Kay Brown-Christian County Clerk 0 Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the minutes for Thursday, February 18th, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 3 Motion/Vote - 9:40 AM Approve the Minutes for February 25, 2016 The meeting was attended by Commission Secretary Cheryl Mitchell and Judy Dollarhite. D January Term Monday, February 29,2016 AM There were no financials presented. Presiding Commissioner Weter entertained a motion to approve the minutes for Thursday, February 25th, 2016. RESULT: ADOPTED [UNANIMOUSI - -, .0 - 1- MOVER: ;Sue Ann Childers, Eastern Commissionef _ SECONDER: , Bill Barnett, Western Commissioner 1 - AYES: u Ray Weter, Bill Barnett, Sue Ann Childers f 4 Motion/Vote - 9:45 AM Table the Financials to 10:00 a.m. Today The meeting was attended by Commission Secretary Cheryl Mitchell and Judy Dollarhite. Commissioner Childers said the financials involve the Sheriff's Department and we need to know what path to take. f D Presiding Commissioner Weter entertained a motion to table the financials until 10:00 a.m. today RESULT: 'ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner = SECONDER: - Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 1 Motion/Vote - 9:45 AM Todd Wiesehan-Planning and Development Right-Of-Way Deeds - Right of Way Deed-Riverdale Road-Common 2 The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan and Judy Dollarhite. Todd Wiesehan presented the Right-of-Way Deed for the dedication of easement along Riverdale Road by the Riverdale Baptist Church and ONB Bank and Trust Company. Mr. Wiesehan said this right-of-way is on the Southside next to Riverdale Baptist Church and on the Northside across the road from the church where the parking lot is located. Presiding Commissioner Weter entertained a motion to approve the dedication of additional right-of-way along Riverdale Road presented by ONB Bank and Riverdale 0 Baptist Church to be transferred to Common 2 Road District. 21Page r.) AM I January Term Monday, February 29, 2016 RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childets Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff j Discussion - License Agreement-Spokane Schools The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan and Judy Dollarhite. The County Commission asked Sheriff Cole to meet with the County Auditor after the meeting to review some bills and receipts. The County Commission met with Sheriff Cole to review the License Agreement with the Spokane School District to provide space for a satellite office for the Sheriff at the Highlandville Elementary School and the Spokane Middle School Library. Sheriff Cole said there will be no additional cost to the county. Sheriff Cole said the Spokane School District will provide a desk and chair for each satellite office. Sheriff Cole said this agreement begins today and will end in one year from today's date. Presiding Commissioner Ray Weter entertained a motion to approve the license agreement between the Sheriff and the Spokane School District to provide two satellite offices. RESULT: ADOPTED [UNANIMOUS] t+ J MOVER: Bill Barnett, Western Commissioner- 1 SECONDER: Sue Ann Childers, Eastern Commissioner 1 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 2:45 PM Brad Cole-Christian County Sheriff Discussion - 2815 : Emergency Meeting-Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The County Auditor asked the County Commission to hold an emergency meeting to transfer funds to COLE. Presiding Commissioner Weter entertained a motion to go into emergency session. 0 31Page 0 ]anuary Term Monday, February 29, 2016 AM RESULT: ADOPTED [UNANIMOUS] f MOVER: Bill Barhett, Western Cotnmissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: . Ray Weter,-Bill Barnett, Sue Ann Childers 1-_ Motion/Vote - 2:48 PM Brad Cole-Christian County Sheriff Discussion - 2815 : Court Order 2-29-2016-01 The County Auditor asked the County Commission to convene to hold an emergency meeting to transfer funds. Presiding Commissioner Weter entertained a motion to approve Court Order 2-29-2016- 01, to transfer $ 26,000.00 from the Law Enforcement Sales Tax Fund to COLE. RESULT: ADOPTED IUNANIMOUS] MOVER: 1 Bill Barnett, Western Commissioner f = SECONDER: Sue Ann Childers, Eastern Cominissiorier AYES: Ray Weter, Bill Barhett, Sue Ann Childers 1 D III. Adjournment The meeting was closed at 3:00 PM Motion/Vote - Adjourn RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner 1 i SECONDER: Bill Barnett, Western Commissioner i AYES: Ray Weter, Bill Barnett, Sue Ann Childers 3 1 Qa-. lt)£L. Ray Werer Presiding Commissioner, Ray Weter 3 41)2 8 op14 ameR 41Page 0. January Term Monday, February 29, 2016 9:35 AM Western Commissioner, Bill Barnett GLLUU-D Sue Ann Childers Eastern Commissioner, Sue Ann Childers D 51Page 1 Recorded in Christian County, Missouri FEG931 Rbcording Date/Time: 02/29/2016 at 11:43:® AM Ilistr #: 2016L02204 0,1NF.It 0*,1, Book: 2016 2 : Page: 2179 .. - fiSEAL:i Pages: 4 Fee: $33.00 8 20160002132 %*/%02 Kelly Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorder 01 Deeds P:.'i TO N;... ·.9 : #201&0025 RIGHT OFrWAY DEED A + 40" * THIS DEED Is made and entered into this /O day of Al,h , 2016, by and between#c,ir,GA, .4407:·31 (Name) of (L-h,4/572,·4 (County), m,*rs.z.K ,+ (State), hereinafter referred to as °Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, Its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee," (00 k*6+ (?hurok 54·cot (&0/%!1..70.01;. (bark, *6 + 0 57.3-l WITNESSETH, that the Grantor, In considpration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which Is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, Improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, . . water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels *of real estate in the County of Chistian, State of Missouri, to-wit: See Exhibit :'A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME06®th-er with all and singular the rights, privileges and appurtenances and immunitles thwauntBFU*pp rqF. in any way appertaining, unto the said Grantee, and unto to its successors and assigns feraver(the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of tille to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, al] covenants, restrictions, easements, reservations, end other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right tp request vacation of the easement herein 0 Vlf. clv#crdo-(e-Rlt . + 0 - A granted. Ch#*Man ©*008*m MI'@9@104 12.sp,i-..0%: t04x_[-Et.. P. t'BF909,99 d , f ira 4 1 3 1 ted>f•180....:e 2,€2 - THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. i IN WITNESS 'WHEREOF, the undersignest.Gtantor has signed this deed the day and year first above written. ,.q·. A 4 «L /3 0 -- 3-. E ju...l (Signature of Repseli&Me) T STATE OF MISSOURI . )SS COUNTY OF C.4- 011(JA) On this 164 d of "'06ju.Q·\.yi·, ·2016, before me personally appeared --1 34 (07\e.nA 6 1416\ BY, 015.4 1101(iR, (weilt#t,4,',.,ridn,ally known, who, being by me duly sworn, didstate that he/she executed the foregdtng irist¢(im,614! db his/her own free act and deed. 0 written. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above ARLENE D. CHENEY n..3 ti A Al Notaly Public - Notaty Scal 4 .1 1 .l' ELLE -1) l - I·1 C .,\-Q--(. .1 - Stato of MI 880011 Commissioned for Ch:16!lan Countv *::ttlpOt€- D C keli el,i My Commission Expires: AUQU8112,2016 Commission Nu nbec 12018111 .. ' (PHntdd Name) - 4 My Commission Expires:€.. CS +lu The Christian County Commission hereby accepts the interest In real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted thisi<'g /4 day af &rounl : 2016) 22. 4***,20'0tbdi 1,9 / 1 i. bit.41.-§16;'fi ·%/r Of/1 666-04 ' Ray Wete¢ Presiding Commissioner (ju, 0*JuhAO lue AnD Childers, Eastern Commissioner :Al 8 CUM-©d ·· Bill Barnett, Western Commissioner 0 ATTEST: it,v· :7,Tz. Count, *rk / . Ch[,08®®[m ©@am#t [@10©©@u]FU a-**il.-.-.=LJ=.-1 agGE#!Ri EPimW*% 0 k {'*40/:adidge EXHTREFA- " 1 REGARDING RIVERDALE ROAD (For deed *om ONB to Christian County Commission) A right-of-way being a part ofthe East Half ofLot 1 ofthe Northeast Quarter (El/2 Lot 1 N]31/4) of Section 2, Township 26N, Range 22W, Christian County, Missouri described as commencing at an iron pin at the Northeast corner of said Section 2; thence along the East line thereof S01°42'25"W 1576.28 feet to the centerline ofRiverdale Road; thence along said centerline S55°45'51"W 307.26 feet; thence continuing along said centerline S56°35'32"W 298.67 feet; thence.jS,53A':17"E 15.96 feet to the South right-of-way of Riverdale Road foA4rii@puiht ofbeginning; Thence along said South right-of-way S56°05'35"* 2T+7.40 feet; thence S33°54'25"IE 8.15 feet; th-ence N56035'32"E 221.05 feet; thence N53°47'17"W 10.71 feet to the point ofbeginning. ALSO: A right-of-way being a part of the East Half ofLot 1 ofthe Northeast Quarter (El/2 Lot 1 NE1/4) of Section 2, Township 263, Range 22W, Christian County, Missouri, described as..cbmmencing at an iron pin at the Northeast corner of said Section 2; thence along the East line thereof S01°42'25"W 1576.28 feet to the centerline ofRiverdale Road; thence along said centerline S55°45'51"W 307.26 feet; thence N27030'36"W 20.11 feet to tile North right-of-way of Riverdale Road for a true point of beginning; Thence along said North right-olkway S56035'32"W 169.27 feet; thence N31°19'13"W 5.00 feet; thence N56035'32"IE 169.60 feet.t1981% 1:I >; S27°30'36"E 5.03 feet to the point of beginning. *d:<5> Or ..Le, f* .· - 4 1 0.• - co .· ¢0*6 E. :fi:i#'24... - 1: /N®D ·. · * ···h,#r.lity:pi:il.-· 2: '& ALIURER 0 e"4'7 4-1-.' _ - S %280, CLy 4%2·47. I /14 ©[ME©@an ©*'u# 1%[10©%@Ul[E 1.-I.p.**ck'*tgl1 1 2..5.1: P b Muk#/0 AF··9'2#. 4#..P. 7 ··17* "tr '' .... I ··' 4**t§7 5. ifale ·,:.·: ,.p.m····emf*942*d'-' , I Ir#'494.*4'./"f/0.....,· 1 -'0441·'25'£G2»:23 fp.2. - 7 V 'e. 3 ' P.*Mt*9:46»4»* .*404***28%4424,1.42% . *f"WAU.•4, 7 4.g .I:.r,41,24,·'F' #Nea»24*h#%490 ., ...heak.i#kitdioy,»4.0 . %*Ailt€*RVS*%8;32 - ip!.34€001 Off'., %49**ff#¢440. 9 p. '4:0' 2*914§*!P.%'At?,1& 4 ·mil.Q*422·f¢p€,S, 48€i·%5it#2*4'f).ty A f.69'. f 00 6.vib,411:,4 8 · 0 5»Pgum'#1.44%" 7 , 2''qi**A,ve#4 ': r fitVO*1'14 4 2'ty·t·'t:·99 ; -. 744:nal.It 0#,t:,Attjta*:** , t4#*34,14#24:49»»A*% - 94*-7 )0.:re©Fist:fi«9**44 · 43%**4,'a*4**AD '2€.2:' 'ek»"*MN**44+16*4 -- 14**39«94*4 *444**»4%{t 9¢444»thw.ka 4444*4.443*difilliumvill ·; 4%947.4 44:)44,04..rft ·· »44«43%*j**41% ee&€*tr+4**.itiA5§4<411 .. ' 4415•y**Ht91 , 4 &4,2:bi .40 h,· - 1*' 94.·1,•©. ...1 *, 44\>bqi:**T· · ·'1€t?*3.446*63·k«JC'261.·ra,a!4*A'b#4.0.*).r# 4'·;'0§4(1/)41#46(Be«*i.3.44*2 - 040 F,-4 444*•y; Li L Mi i' ·blanek*•.. Wri,6'41!k'Af k)11. .**:,41*al&$*f¢116*·14;t@8 - '00 - .1 C|1|[FO@lin®[FD ©604,#49, [1%[10©©©[U][ro *imbrilySS. COUNTY OF CHRISTIAN January 2016 Term, In the Christian County Commission ofsaid County, on the 29th day ofFebroary, 2016, the following, among otherproceedings, were had, viz: The Treasumris herebyordered to transferin the amount of$ 26,000 from Law Enforcement SaIes Tax to the following: 0 COLE (Amount to be transferred back to LEST at a later date) 9 UAA 4,k. INTES'TIMONY WHEREOF, I have Ray WeterfPresiding Commissioner hereunto setmyhand and affixed the Q £ n Seal ofsaid Commission, atmyoffice M £29 D ah.uld-- in Christian County this, the 29th day Bill Barnett, Western Commissioner of Febinag, 201 6, i V , j. U/'59.-4 -11£JUAy-nu ide Ann Childers, Eastern Commissioner Cler]Af the Chtistian County Commission .11/ttlcill/, i +1 , III. Adjournment The meeting was closed at 10:30 AM Motion/Vote - Adjourn The scheduled meetings for the County Commission for today have completed. The County Commission will reconvene on Monday, March 7th, 2016. RESULT: ADOPTED IUNANIMOUS] c. 1 MOVER: Sue Ann Childers, Eastern Commissioner . - SECONDER: Bill Barnett, Western Commissioner AYES: . Ray Weter, Bill Barnett, Sue Ann Childeri .. 4 1 40' f Qu oiti . Ray Weter Presiding Commissioner, Ray Weter 0 III Barnett 4[Page j 10 January Term Thursday, March 3,2016 9:20 AM Western Commissioner, Bill Barnett 4 4&64•UD Sue Ann Childers Eastern Commissioner, Sue Ann Childers f, 51Page 1 VI .452:4./. 3 LICENSE AGREEMENT This license Agreement is entered into as of the 3rd day of MANA , 2016, between the Ciw of Billings, Missouri of Christian County, Missouri, and the Christian County Missouri Sheriffs Office, 110 W. Elm Street, Room 70, Ozark, MO 65721, Attn: Sheriff Brad Cole, Christian County. Attachment: 3-3-2016 Billings Satelite Office License (2821 : License Agreement-City of Billings-Satellite Office) WITNESSETH: .WHEREAS, the City of Billings Is the owner of certain properties, commonly known as Billings Police Department(sometlmes hereinafter, the "Property'l; and WHEREAS, the County has asked the aty of Bilings for permission to use a portion of the property for a satellite Sheriffs office; and WHEREAS, the area of the Property that the County has proposed to use Is the following: An omce inslde the· Billings City Hall / Police Department. WHEREAS, the City of Billings Is willing to grant a license to the County for use of the Satellite omce, subject to the terms and conditions hereinafter set forth. PERMITTED USE: For the purpose of thls license agreement, "Permitted Use" shall be defined as follows: a workspace for Christian County Sherlffs Deputies to use for completion of reports, paperwork, Interviews, and other duties, as needed. t OFFICE SPACE: The City of Billings will provide a work area with a desk and chair for the county's use In the Satellite Office, and the County may supplement with County-owned additional equipment/furnishings, as needed. ACCESS/CONTROL: For the purpose of this license agreement, "Access/Control" shall be defined as follows: Christian County Sheriffs Deputies will have access/control to/of the satellite office area 24 hdurs per day/7 days per week, as well as access to restrooms. The property will be accessible through a keyed entry system at each location. NOW, THEREFORE, In consideration of the premises and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. License The City of Billings does hereby grant a personal and revocable license to the County, and the County does hereby take the license to use the Satellite Offices only for the Permitted Use and subject to the terms and conditions set forth below. The license is personal to the County and shall not be assigned or subllcensed to or used by any other party. 2. Term The term of this Agreement shall be for one {1) year, commencing on the 3 4 day of 014 46 , 2016 and terminating on the 3rtl day of Ylart* , 2017, subject to earlier termination by either party for any reason at any time on thlrty (30) days advance notice. Upon agreement of both parties this term may be extended at the end of the contracted period for another year. DL0285446 3, Use and Condition The County shall use the Satellite Office only for the Permitted Use and for no other use whatsoever. The County will: (a) comply with all laws, statutes, ordinances and regulations applicable 9 Pkckwit Pi?<6 1 1 .'£./. -I : 2.4.a 0 to the Satellite Office relating to Its use thereof; and (b) surrender the Satellite Office at the end of the term of this Lease In as good condition as received, ordinary wear and tear, damage by fire and other casualties excepted. County shall make no Improvements or alterations or Install any signage without the City of Billings prior written consent. 4. City of Billings ARreements The City of Billings agrees to provide electricity, heat and air conditioning In a Attachment: 3-3-2016 Billings Satelite Office License (28221 : License Agreement-City of Billings-Satellite Office) manner similar to what the City provides to the balance of the Property. However, the city will have no obligation to undertake any improvements. Nor shall the City be required to undertake any repairs or replacements that It deems in Its sole discretion to be unnecessary or too expensive given Its needs and/or plans for the Property. 5. Immunities The CIty and the County are governmental bodies and maintain normal and appropriate Insurance coverage that will be in effect for the duration of this Agreement. Nothing in the Agreement shall be construed as a waiver of any governmental Immunity Including but not limited to sovereign Immunity or official Immunity or the public duty doctrine, available to the County, the City or their agents. The parties hereby expressly reserve all Immunttles available under federal or Missouri law. 6. Notices Any notices hereunder shall be in writing and shall be deemed to have been given, if personally delivered, upon receipt; If delivered by overnight commercial package courier or local delivery service, D upon receipt; or, if malled by registered or certified mall, return receipt requested, three (3) days after the date of such mailing, to the parties at the addresses set forth In the first paragraph above. Any party may change the address to which notices are to be given hereunder by giving notice in the manner herein provided. 7. Independent Status Neither party, nor Its agents or employees, shall be deemed the agent of the other. Neither party will have the right to bind the other, transact any business In the other's name or on its behalf, or Incur any liability for or on behalf of the other. 8. Miscellaneous This Agreement shall be binding upon and shall insure to the benefit of the parties hereto and their respective successors and assigns subject, however to the provisions of Paragraph one (11 above. This Agreement Is made and delivered In the State of Missouri and shall be construed and enforced in accordance with the laws of the State of Missouri. The headings of the sections of this Agreement are solely for convenience and reference and shall not limit or otherwise affect the meaning or Interpretation of any of the terms or provisions hereof. No amendment of this Agreement shall be effective or binding on the parties unless In writing signed by an authorized representative of both parties. This Agreement Is the entire agreement between the parties with respect to the subject matter of this Agreement, and Incorporates and replaces all prior communications between the parties, oral or In writing. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BtANK; SIGNATURES ARE CONTAINED ON THE FOLLOWING PAGE] 33411-1 0 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective authorized officers as of the day and year first above written. Of Padket Pg.,7 1 1 *Ri*a6-4 0 City of Billings By: ATTEST: Name: Title: Attachment 3-3-2016 Billings Satelite Office License (2821 : License Agreement-City of Billings-Satellite Office) Secretary Christian County: : 4...2 Gec By: Name: Brad Cole Title: Sheriff of Christian Countv By'· B* IA ) Name: Fav Weter Title: Presiding Commissioner By'. Iin- 2> co·vA*- D Name: Bill Barnett Title: Western Commissioner Name: Sue Ann Childers Title: Eastern Commissioner ATTEST: #asto fop47 A Of 1*L Kay Brbwry John HousiGy,dount*Coubsd or / Clerk of the County Commission 1/ 33411-1 0 .*:Pafk*.pg. co 42 2 2.5.9 4 0 ESTIMATE Christian County Commission 100 W Church Ozark, MO 65721 (»11Ak)!id 'Modii„, 708),ili,u.A Wlli -1,4.411/on,4 Pild,Alid Ci.,11·.ilial.·.1,1/- 0 1,7.m).UND Anacnmeni: .1-0-10 Bia ror uevan Lonst. Mepair walls 100 1 : rirr upening-rrepair or vvitter waillageu wvana,¤ COMPLETE CONSTRUCTION , Estimate # 000037 ' Devan Custom Creations · Date 02/10/2016 RO. Box 432 Ozark, MO 65721 Phone: (417) 485-4883 Email: devancustomcreations@yahoo.com Description i Total 0 Flood Damage $4,850.00 Collectors Office: repair damaged walls in NW office, repair rotten trim on NW office window, repair partition wall at NW office and main lobby, paint to match existing. 2nd floor hallway: repair damage at NW corner and paint to match existing. County Clerk: repair walls in NW office and office to the south, paint to match existing, Juvenile: repair NW corner of main lobby, repair west wall of adjoining office, remove mildewed Sheetrock repair walls and paint to match existing. Subtotal $4,850.00 Total $4,850.00 11,7 4 .0-0106) 820-1- Christian County Commission Pagel ofl 2/ Packet Pg¢99 2,6.9 50€,Ami CPAS & ADVISORS February 29, 2016 Attachment: 3-3-16 KPM Letter confirming Services (2820 : Entrance Conference with Independent Auditor) County Commission Christian County 100 W. Church, Room 206 Ozark, Missouri 64721 We are pleased to confirm our understanding of the services we are to provide Christian County, Missouri, for @ the year ended December 31, 2015. We will audit tile financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, including the related notes to tile financial statements, which collectively compriNe the basic financial statements, of Christian County, Missouri, as of and for the year elided December 3.1, 2015. Accounting standards generally accepted in tile United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MDkA), to supplement Christian County, Missouri's basic financial statements. Such information, although not a part of the basic. financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Christian County, Missouri's RSI in accordance with auditing standards generally accepted in the United States of Amerida. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management' s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of tile basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Budgetary comparison schedules www.kpmcpa.com 01401100 1445 E. Republic koad, Springfield. MO 658041 417-882-4300 I fax 417-882-4343 500 W. Main Street Suite 200, Bronson, MO 65616 1 417-334-2987 I fax 417-336-3403 Member CPA Associates International. Inc.,with officesin principal U.S. and International dties . Packet Pg. 10 RER ClMrk of the County Commissic,-•.ef9:Ia-'*.*8% /.Packetzeg!611*1 mmime % ->•U£<- 0 m@*m. 0-6 Eg, 2 Pe N= ER . 12 1%:'m m & 60 3. ER a Eigs M *P r W"*22*!0:800@1@821 a==EM=*929*822*=m BRIABia:%96.mncm. *EgF 232*00%852§ .C 2 1 2 i m i : 4 2 3 1% 0 1 R 1 10% a •mz 1 9 92% li : M.8 2 B B 4 24 10 5 Ki %23 *12§1*8 11 :. 16 / 0 - C, - 8 834'r 0 WIN /§1% 1 m 2% 8%82.*88888*88#92 3 f M 23 C.:. n ..' ·· 2 c :li=RE *PEW=iNEENESBE Me= 1 VI 0 2*982113#88#9&92*6§ 9 .. - *25= B E E : 8 1 2 W N W N E E 2 - 8 N:kE. m . g 1 4 a . 8# 8 k. i :88889:0 0 E ··X Moon00028. a Witila N am MI" a am Imix .= = 20 .=lt..1,0 $923,984.03 0. 8 - 8 -1 2 # P ¤ - C 04.19.hi#:m@:6*k 2 & g 88 8BWh*W# 0 i 100,00% r.88, U 8860@130§3.A % 391•UNUMNBNBUBE# i R.. ht 0.00% ligisialimaitil i d.*4'07-Fra L t£212£& 0 Re o dod In Ch st an Coun y M outi Recording Datemme: 03/10/2016 at 12:17:17 PM ·S#01* Instr #: 2016L02639 0... ...S Book: 2016 Page: 2607 - '. f fSEAL! 3 Pagei: 4 "4hlNE&2 Fee: $33.DOS 20160002583 Ket!, Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorde, 01 Deeds *20[60042 RIGHT OF WAY DEED THIS DEE) is made and entered into this 1 day of D M d-OU , 2016, by and between rviffUL M 1 14AL,1 Fl (Jo#(1 30 Mil,A0christjan County, Missouri, hereinafter referred to as 'Grantor, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, al! of which are hereinafter collectively referred |00 9£54-(thdrom @1Yut, 200* cod 03£2rle, A\O. 6%7 3( to as"Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missourj, to-wjt: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the Jights, privileges and appurtenances and Immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that [t has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor daims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section D granted. I m 00 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein 230 l le/*02 ' 00(VL AA..CrA ,j € 1 ChrO©QUalm ©©91*0 1%088@1!:OFO yu 82@1JRet 0 THE GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed thjs deed the day and year first above written. £1-- :AU..600 GTATE OF MISSOURI Jss COUNTY OF CHRISTIAN ) On i J. day of tA (D,C.11 , 2016, before me personally appeared -Ad 1\1(Ul 4 t»nna rnlr,blE , to me personally known, who, being by me duly sworn, dictstate that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above 0 written. ARLENED.CHENEY- (ftanM-0 r / 'UALL<- Ill==68.1 Notary Public - Comnmtoned for CM,lan Countv d»lone. tb C.kene.1_ U My Comniation E*=Auous: 12,2016 (Printed Name) Commts*n Numbs: 12618111 My Commission Expires:13·-121.Al, The Christjan County Commissjon hereby accepts the interest In real properv conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the properly legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this /0 'Aday of *U Roo Ray Wet Presiding dommissioner i L 01_LD r-* 4---Sub Ann Childers, Eastern Commissioner G /QQ <34.i,+ Bifl Barnett, Western Commissioner ATTEST: 3 Countyti60 ©*4*12® ©©a[Im)* [Mlle©©anIA 4 7*kadkaept}*i*® Ii=4#=....m·_£.J_ _£.k,**t,.. . " 0, tr.t)*f.40@· 47*)* * ft- :,-Xy·;3:"· 4.: t.%"ir. 29 ,;5 . ..< fj>s, 1, tc;F ,dithF#'-Ft >i..-44$* 7#i :&5#1ftJ:trf¢ C! I ./ 4 .2--•-2.·101:·.4,49#6*&2/57"*4/81'24%4Ytp p: .;; .2ita fi lia[Ri,4 *. .·:T·1< 049*ta %9,·*3-,i mivel *'41 :tfI. :RAF-'46*(220*%>f ' 2, tlhht,mitit&*AM* .•-'....W.,aijltu. 5.--44't.·/i·C';- .'*- 4% 7 '43527* 49 .*Nk .3. r . :-r 'p ,·• .•. r.· :.· 7'·:r t-. 73. J"lti>':' :,r..:262,96..aM·U.*,•irmt·t:,AAI 29;0'·r_ ··frA-idi-*asi#ti: %$*.·* V.*t t. :-24". i.,44 · r»34*44V,s.,·t,<1...,fist:..5r,<. 14;e ·,":,-1,7(.-*u: . , *f» - *f.F.) 1'% /t4,# f,#72)4K961,4, ' I Vt' 24¢*Geyq . f·:·, 17.4 f.15#-5,tlin@9* 23€ft;17**,git:<:*'i**?·90 9 . I A.3,3-e. Fit.„. r, :,3,40: V//1di/2//14/4 1. i &21*:f;4 .f.'6Qy .//4.., h., : f 3:4£4. g.·; .17-?SM!,fiiA #* F '44 1 )3Zr3;*,5iE{ygi$Ftrit,-1??t·2.51 *.::*: * 7, · 42 fi:'91 h:224..ivkgat<-s©··4494,#P®'. 0; .'#fa*glfMP 4. #:' · 2 - ..S%.AU;*' 2,4 ,4 ,rs·-6 -- &15*7* ::.: 4-*Arti:2* 42·&444&44420..j,_« : ,-,L -N'<.DAMY!*,te* til/N::-4 0- -1 42#tef*»R',2 4**94 4 ,4*,2. 4443*Faff>*f'f , if:i·27 V yil' 'J& V.6 -*G..4 4.fff ·{t .53',721044< <*2#4411*06" 1*33At,-c 44'. *t 4 6% I .... ' 4 *144 =r *.«Sh.:«,»f ·. :0:%1411: 11.9.1.14' ·•f·:,444'2;'3°11·*St i·.Ax . ··92@19:r'AN*2-*2,,Mt -'.r . 3 ·.4©.48%(3iy,-4.tili, JA+ - S \ b 4, b @ .4,441*fi. ;22+i:% i...t»K.....'«.tA.*t .. *640..'..31 ?'21 ,34.14?4/0% , ' .ty;.- 1- . 4. ,:, i.zi ·,1.' 76EX· fy'i<***41*F'2:w· ... , . $• :613,t **ift> 6, I '1 0 a ©Mato®® ©©WI[mib 0409©@tomo OR=iFi.il 3 EXHIBIT " A " REGARDING ROLLER ROAD (Mihaliks) AN 8 FOOT WIDE RIGHT-OF-WAY, the West line described as commencing at the Southeast corner of Section 3, Township 27N, Range 20W, Christian County, Missouri; thence along the South line of said Section 3 N89°22'52"W 335.00 feet for a true point of beginning of said West line - of right-of-way; Thence N00°37'08"IE 50.00 feet for an end. 3 40,#fell#49, E <6% 50{ JWD s 91 #s-„22101,¥2 . 6'6%% 0 ©M©Mal® ©©WO®*g INE©*@10 1.L -t2)fiiBER*ihiE rrirduel Recorded in Christian County Missourl Recording Datemme: 03/10/2016 at 12:17:17 PM ..,lt:Ugi4,4 In sir #: 2016L02640 0 <95·····Ce. 0 Book: 2016 Page: 2608 2 24 .41 i f SEAL) 1 ..W 222.. .5. Pages: 4 4,74:U'e!?ey Fee: $33.00 S 20160002683 Kelly Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recordar of Daids #2016110 RIGHT OF WAY DEED Tt'US DEED is made and entered intg)s\'"02 day 041•j . 2016, by and between / 4,1 /1*40. //.i Nk 4 AE 'of Christian County, Missouri, hereinafter referred to as 'Grantort and CHRISTIAN COUNTY, 'MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as 'Grantge: 100 West Cauroh SI·rect, 2oonn [0 0 0 30« YHO. 6<791 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage fadlities, ducts, cables on, over. along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever, the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement Is granted and that it has'good and lawful right to convey said easement to the Grantee herein; that the premises are fee and dear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property, GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. 0 A -lood, 6-# e.„ 1 ©Me@®[m ©@#Mity, IN[18©©urG Vi IRRBER*21 D 1.1-*V.d.Cni.*,f'·231 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed thjs deed the day and year first anove written. 64#1924, 7LA..0*'#alL STATE OF MISSOURI 3 SS COUNTY OF CHRISTIAN ) On this 08£ day of Mpke h , 2016, before me personally appeared h.chn 9 C 006*Ke MeN\, 1(001, to ne personally known, who, being by me duly sworn, did·htate that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above D written. ARLENE D. C}{ENEY Notaly Pubmc - Notay Sast Alle.iul -'R) E-flo. 6-24 Stata d Ms:our,1 Ndtary Public CDtwNG:Joinad Ibr Cld:non Colmtv 43,-tene. A. 0.ken ¢ ' &#Con„*lionE*Ir<5:Auous:112016 (Ptinted Name) _ Commiton.Number 11618111 My Commission Expires: 8- 13--llo The Christian County Commission hereby accepts the interest in real property conveyed by the Righ6of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this/D'* day of ,46$*r'A 2016} /7 4 6- RayVet£ Presiding c6mmissioner £4113 4. w ,OLN#»3 ----Sue Ann Childers, Eastern Commissioner 1%121> fkdulth Bl!! Barnett, Western Commissioner ATTEST: F 0,4 5*, County Clerk 9 2 ©M©Man ©=Inty, [Elle©©und 5 g#Plt&*ifAF 81% 2.10.bf.I 5<6,92'flk-266.1.A: 'A!.1,·L#2' . ' 2 3.9*719»143£4 Lh•-»C S82?2§*.ft-fA :Mt#.,2»2«thi:9*149*4*Aff¢*.103;.344%4 .- . '-0»'.'4# ' CFNG¥.i?.lae.-r,7 .. j6443:1**242:*.ttt,t' i 1 b/ 41,9,4% 6 1 ·: .6,<1-115*1· 4444*.6 4 44.44.-f .-, ··la,49'31*1;%33*....fwbee»ya '447..F*414£ Atirf#*1%24,1-,441,07769.4'€1 -41"vr: 41' · -' 4 414<4,·y 7 f..4..14·: *,8·0*143£24«9*... kika.;Ikf##111* O,.I »Ii, -r ·,9.67 + *53/9.44*f:F®.1/34.43- .4 -7=•»49••UNA*ke,D+0 2tgO.4Yi#EFt 441i-AL·*>220}1*fal*44 · .'A03%4»6*:4 4,#AL*li*r 6.419. RIA. v 1/511/1/;as*®41,f@&;4242 i-•36!,··44% 3Vir* 5Prw.74 ,%[9 f ni, 2 1 9*®jig. 6 ?tjmq jf44,kniw.,pitila:ri..2,5-fig: . ..':944*- . 4271#z.WVhi» A 7 .. 4/4447754%714*78/1*r;'4 .4«17/4794-''r..2 7%164«92.., 4*.. 3****ri:2»9„61 2 2.*0#*Ct "4¢ . 1»44*d4 -5 - :* *Eff,ifti*«·!49*=at*. E %36,29-5 - c,4.4& · 3.¥,4. *,¥V: 91 40.Nt,e»>14,4.J r.--:t 1 I 31 D ©M©MaN ©©®Int [%018©©lowl c .-E•re-- -9#|:ZE=.--liu* 21»*04*181.3 0 95¢e EXHIBIT" 8 " REGARDING ROLLER ROAD (McMillan Trust) AN 8 FOOT WIDE RIGHT-OF-WAY, the West line described as commencing at the Southeast comer ofSection 3, Township 27N, Range 20W, Christian County, Missouri; thence along the South line of said Section 3 N89°22'52"W 335.00 feet; thence N00037'08"E 50.00 feet for a tue point ofbdgkming ofsaid West line of right-of-way; Thence N00037'08"E 171.38 feet for an end. -S ':201'46*i, E. Mi AW- ED $ Ch#©9021® ©©Imgo'{% [Mlie©@wid u 3 tuelliIAIOUU- 1,0-Peoll Jalloki-KeAA JO 146!21 : 01782) to Phi eun Aunoo El- Peea XeM-JO-145!hi :luaultpeuv Ill111,11!IlloIllillulll11Ill111Ill]Illil Recording Date/Time: 03/10/2016 at 12:43:1? PM Instr #: 2016L02641 +W/dp Book: 2016 Page: 2609 24... 2% i i SEAL? 3 Pages: 5 27*/.. ..49 Fee: S36.00 S 20160002585 444,/R'»' . "40,;,hy Kelly Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorder 01 Deeds *®16-oew RIGHT OF WAY DEED THIS DEED is made and entered into thi 4 day of /%1£(H , 2016, by and between+,y " rs.0 . RITAL,9 /3*uzz, R; At i=yfi-#GARKA,irWA 61-6-@Ah# of Christian County, Misseuri, and hereinafter referred to as "Grantof, and CHRISTIAN COUNTY, MISSOURI, a, political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as *'Grantee » 100 Weat Churok glvt<.4. Aa,v. coi (03°., 4.·, 49· 6573-1 n WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri. to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor clalms; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0 granted. P n UMAA-\OVL LAL--R :ue'llulloull- 1.0-Peoll Jel]021-XeAAJO 146!61 : 0*82) KO !43 eun *unoo 3- Peea XeM-Jo-346!21 :lualulloe#v Impg!*j//1 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above witten I.-I.P- 0,422 95+-r colh. L./ Uk \ STATE OF MISSOURI 1; 6%:1224 (6#FUSC iss COUNTY OF CHRISTIAN ) On this 4>lk day of (l.he 1,4 , 2016, before me personally appeared Larru PaA-lut, Caxebell ad kina 4 6%34 4me,personally known, who, being by meduly sworn, did *tate that he/she executed the foregoing insAmWiias his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. ARLENE D. CHENEY 46460 ke 4 0 CLOOK A - NotoMb2* s ry Public - Comm{Baloned for Cmlsnan County r le Af A , 0 ]A eke, 3 , r4 Commiuslon 8*3: August 12,2016 1 Commission Number: 12618111 . ted Name) My Commission Expires:J\ n.19 ML, 20\6 STATE OF MISSOURI )ss COUNTY OF CHRISTIAN On this day of , 2016, before me personally appeared , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, r hereunto set my hand and seal the date and year first above written. _NOTARY BloeK _ Nor NEEDED Notary Public (Printed Name) My Commission Expires: coy 'Fml.--1.„-1 uel!!INOIN- 80-Peohi Ja!102-heAA Jo 146!W : 0*82) 80 PEI eun Aunoo 3- peea AeAA-Jo-145!21 :luetutioeuv Ime*:891**4 L-0-¥ee•7-4,rNbi The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee. for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this /0 Mlay of /1/61 ,2016. 14, 6 14 ffaivjetAr, PresidinO Commissioner C»- 0 u 43-510 Sue Ann Chers, Eastern Commissioner t- Bill-Bamett, WMtem Commissioner X n. 61 63# ATTEST: County dierk 1.j 0 11 D 114*2,9 yht1.*5riftifiEi:El.juillilillillillilinliilijillilillilillwillall 19 -- '.144@502 --94:>234//41461#IM/2/4-,1'*94. t > * 2-<41*341*6717 443&*M/di·=RG.17·ti0 ;r°t. -,4¥36*42*E»Q»0**** . 1-t·>t*ift„3*,tVetPr..YF .5:. ..' 0.1449 4 t-* :77 ;A#4*i .2 : 2 714%14?tit:. 01&. 5 2 *45 " 45¢-9.UN.Tye,BE-'10 . - 1. 44*1*¢ 1, t.13 * *C ". 22%11*11 . 4.9 2 4 4. 2 1 6111 Irr.*42,4*34.'llillillilillillilills. 1 .. . t-Air <*vit k'¥¥A€' 3+ 4 *%*--2 41 . I .. alidil/1./ 9 9¥ ' 91 i - 1149 ¥&40 dll ..Al;. f..4 '*t I I 3% Fiainadz"*hwa - .rt · '64. '4 *0rtUa'W 4 - S C qUB.20&109:' Act A. AteD #41.€,C - »12}ue . «ty 16 1 - 10 r ' .4 r .. i. .t.tk-; t.:fil Etter,1 262&214 12 1 00- 9 4 149 1*- I «t 9 , 981762=- 0..446:24.8#>t kt.4 64/43*4 :245 #5 , 31 .. 40242/*BKA]*%2ff 9*latill._%1 ' -- 1:trh«It ,/'1/42=n " -iR= 14'0 *'•,· 41.09 A 44***49¥26„4?;A£ I *tit€·' arth-/V,i>truly dBdEFU I . de<194**72%14:#ist . 'py.glt· 3$527/4..416 =1»12"uust'll.M 4tbiI %197 &4&*mtill#» F* 07.4 *144*461 &*»215*jAE?RL*ki* 127<9 COMMON ONE 0 Jd Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 January Term http:UChristianCountyMO.iqml.com - Minutes - Monday, March 14, 2016 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name .1 - I ./ Titia. , Statlist-I Atriead Ray Weter Presiding Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Sue Ann Childers Eastern Commissioner Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM Kay Brown County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Rhea Keller. Presiding Commissioner Ray Weter entertained a motion to approve today's published agenda for Monday, March 14th, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann-Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk 4 Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Rhea Keller. Presiding Commissioner Ray Weter said the Commission received no minutes or financials to approve. Motion/Vote - 9:00 AM Christian County Commission Bid Opening - Bid Opening-Office Supplies The meeting was attended by Commission Secretary Cheryl Mitchell, Rhea Keller from Office Essentials, Miranda Beadles County Road Engineer and Judy Dollarhite. 0 The County Commission will open bids for office supplies from the following companies: Office Essentials- Springfield, Missouri January Term Monday, March 14,2016 AM Midwest Office- Springfield, Missouri Lazer Equipment- Springfield, Missouri - ink and toner Quill, Corporation- Lincolnshire, Illinois The Commission's Administrative Assistants will review all the bids, prepare a cost comparison and give a recommendation to the County Commission. Presiding Commissioner Ray Weter entertained a motion to schedule a decision meeting for 9:00 a.m. on Thursday, March 17, 2016. RESOLT: ADOPTED [UNANIMOUS] i' MOVER: Bill Barnett, Western Cpinmissioner f 1.-f SECONDER: Sub Ann Childefs, Eastern Comniissioner »' AYES: Ray Weter, Bill Barnett, Sue Ann.Childers- = Motion/Vote - 9:15 AM Miranda Beadles-Highway Engineer Bid Decision - Bid Decision-Road Resurfacing and Aggregates The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles County Road Engineer and Judy Dollarhite. The County Commission met with County Road Engineer Miranda Beadles for a recommendation for the road resurfacing and aggregate bids. Miranda Beadles said she reviewed the nine bids submitted for road surfacing products and services and prepared a cost comparison. Ms. Beadles distributed the cost comparison to the County Commissioners and specifically pointed out the differences. Ms. Beadles made a recommendation to approve all the bids with the option to select any of the companies that bid, based on the specific project and ask for quotes for equal or lower than the bid price for the project. Ms. Beadles said unlike in the past, these bids are good for a full year. Miranda Beadles said she changed the amount purchased to be measured by linear feet as opposed to block aggregate for fili dirt. Ms. Beadles said she was pleased the bid prices submitted were less than the previous year for the following products and services: Crack seal Cold Mix 21Page January Term, Monday, March 14, 2016 AM Aggregate 1-2 inches Hot Mix Hauling Rates Chip seal by square yard Fog Seal Vac Truck Presiding Commissioner Ray Weter entertained a motion to approve all nine vendors based on price and availability at the time of the project. RESULT:' 1. i ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner * SECONDER: Sud-Ann Childers, Eastern Commissioner -1 AYES: Ray Weter, Bill Barnett, Sue Ann Childers r Motion/Vote - 9:30 AM Phil Amtower-Emergency Management Report - 2845 : Quarterly Report The meeting was attended by Commission Secretary Cheryl Mitchell, EMA Director Phil i Amtower, Linda Barger and Judy Dollarhite. 1 The County Commission met with Phil Amtower and Linda Barger from Emergency Management for the quarterly report. EMA director Phil Amtower presented the quarterly report of the Emergency Management Department. 4 Phil Amtower said the mass communication system has approximately 28,000 signed up with the current 911 data and public safety information but no city or county employees have signed up The automatic alerts are working. When we have a flash flood it automatically posts to face book and automatically sends a message to the people that are signed up and goes to twitter and a voice mail and text to those who signed up for the warning. Phil Amtower discussed the hazardous mitigation and those entities such as Chadwick School that joined late, they will have to pay $ 1,000.00. Mr. Amtower said the Citizens Corp has been assisting people that have suffered loss in Billings. Mr. Amtower said they have applied for the MPG grant which will include Linda Barger's salary, haif of his salary and half of the office supplies. The grant will be finished by the end of January. 31Page 0 January Term Monday, March 14, 2016 AM Mr. Amtower said a crisis meeting was held resulting in a good cross section over the county. Mr. Amtower said The homeless Alliance's raised $ 1,200.00 dollars. Mr. Amtower said they had a town hall meeting in Clever for search and rescue. Mr. Amtower also posted election information on the website for the County Clerk's office and tomorrow is the statewide tornado drill. Commissioner Weter asked if the generator for the trailer, was working. Motion/Vote - 9:45 AM Andy Marmouget-Outside Auditor KPM Discussion - Closed Session 610-021 Subsection 17 of Missouri Sunshine Law-Audit Exit The meeting was attended by Commission Secretary Cheryl Mitchell, Andy Marmouget Independent Auditor from KPM and County Auditor Lacey Hart. Roll Call Vote: Presiding Commissioner Ray Weter (Yes), Associate Commissioner Sue Ann Childers (Yes) and Associate Commissioner Bill Barnett (Yes). 0 RESULT: ADOPTED IUNANIMOUS] MOVER: g 3 - -Ray Weter,'Sue Ann Childers SECONDER: Bill Barnett, Western Commissioner - -+ 1- 14 L.1 + AYES:' , " - > Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:40 AM Andy Marmouget-Outside Auditor KPM Discussion - 2846 : Move From Closed Session 610-021 Subsection 17 of Missouri Sunshine Law-Audit Into Open Session Presiding Commissioner Ray Weter entertained a motion to end the Closed Session and go into Open Session. Discussion was held with no decisions. Roll Call Vote: Presiding Commissioner Ray Weter (Yes), Associate Commissioner Sue Ann Childers (Yes) and Associate Commissioner Bill Barnett (Yes). RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers f 0 Motion/Vote - 10:40 AM Miranda Beadles-Highway Engineer Discussion - County Road Sales Tax Distribution 2016 The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles County Road Engineer, Judy Dollarhite, Highlandville Mayor Clint Ellingsworth. 41Page 3 January Term Monday, March 14, 2016 AM The County Commission met with County Road Engineer Miranda Beadles for a recommendation for the road resurfacing and aggregate bids. Miranda Beadles presented the proposed county road sales tax distribution for the year 2016. The reserve fund balance will be kept at $ 250,000.00 with no additional funding for the year. Presiding Commissioner Ray Weter said he has reviewed the projects and will recuse himself from this vote since he resides in Fremont Hills and one of the proposed projects is located in Fremont Hills. Presiding Commissioner Ray Weter entertained a motion to approve the proposed allocation for road funds to the various entities proposed by the County Highway Engineer for the projects listed to be distributed quarterly for this year. 0 RESULT: ADOPTED [2 TO 0] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers RECUSED: Ray Weter . Motion/Vote - 10:45 AM Christian County Commission Discussion - Letter of Support Discussion-Chadwick Schools CDBG Grant The meeting was attended by Commission Secretary Cheryl Mitchell and Miranda Beadles County Road Engineer. The County Commission met with Miranda Beadles to discuss submitting a letter of support for a Community Block Development Grant for Chadwick School District. The Chadwick School District would like to submit application for a second CBDG grant to create an early learning program and a letter of recommendation in support of their efforts to be submitted with the grant application. Commissioner Childers made a motion to provide a letter of support for the second CBDG grant for the Chadwick School District. 51Page 0 January Term) Monday, March 14, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissio,ner SECONDER: Bill Barnett, Western Commissioner -- AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:00 AM Christian County Commission Appointment - Building Code Commission Appointment-Shannon Lee The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission approved Shannon Lee last week to serve on the Christian County Building Code Commission and signed a letter of appointment today to be sent to Shannon Lee. III. Adjournment 0 The meeting was closed at 11:40 AM Motion/Vote - Adjourn RESULT: ADOPTED IUNANIMOUS] ;MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western,Coinmission¢ir AYES: Rdy Weter, Bill Barnett, Sue Ann Childers - 11, U):10 1 Ray Werer Presiding Commissioner, Ray Weter Larl;m 0 Western Commissioner, Bill Barnett 61Page 0 January Term Monday, March 14, 2016 AM (442£*t•.D Sue Ann Childers Eastern Commissioner, Sue Ann Childers 13 0 71Page 0 37275*F, Emergency Management 2016 1St Quarter Report to the 0 County Commission \ '4.!fANAG 0 Tuesday, March 08, 2016 Emergency Management Report to the County Commission 1111Mme@MI *Ji5*1 0 Current Projects o Swift 911 Update • Public entries now are over 28,500I This came from exports from previous system, 911 data and from public app downloads. • Government signups: we have not had that many city and county employees sign up as of yet. Maybe 20% of county employees? • Automatic alerts have been set up with NWS, they automatically post to Facebook and Twitter accounts. Messages for all major weather events set up and saved as templates. • We plan to do monthly tests In conjunction with county "all page" and warning sirens. o Monthly Homeless Alliance • Continue to meet monthly. • Youth Survey o Additions to HM Plan • Sparta schools were left out of the Hazard Mitigation Plan because they did not participate at all. • They said they had no idea: 1 saved all the emails to school, some of which they responded toi 0 = We are having to make special provisions to the plan to allow them in now. Taking longer to get the plan approved. • Ozark Special Road district. Great River asking about their status. FEMA might help with bridge project...but they have never participated. o Quarterly MO CERT 1 Meetings • Continue to have our quarterly MO CERT 1 meetings. MO CERT 1 is the regional CERT response team. o Quarterly LEPC Meetings • Continue to have our quarterly LEPC meetings. Attendance is always low. ' • TIER 11 Reports from all the businesses that hazardous materials onsite continue to come in. o EMPG Grant Funding Process o RHSOC Grant Funding Process o COAD Meetings • Hill Family In Sparta • Furnace repair in Billings o Citizen Corps Quarterly Meetings 0 Tuesday, March 08, 2016 Emergency Management Report to the County Commission $':* -2,2 614 24 119,4 &*faRK,Efg:1* 12-*51*,2 r-·:71=T'ne'live 0 • Past Projects o THIRA meetings • Compliant with EMPG requirements o Crisis Management for School-Based Incidents • Class sponsored by us. Nixa Community Center • 50 attended. Law, Fire, EMS, Mercy, Sheriff, Schools, EMA o Weather Spotters Class; about 50 attended o Hot Soup Cold Nights Event • Homelessness Awareness • Raised over $1,200 o Town Hall Meeting in Clever o Child Care Facility Walk Thru o Rotary Club Presentation o Website Maintenance • Sample ballots, election info Attachment: Quanerly Keporr Tor tivt 14040 ; wuan,y trepul 4 • Job postings have been numerous o CERT aass • 21 attended, almost all of them signed up to volunteer • Upcoming Projects/Events o Statewide tornado drill 3 • March 15th o Trailer/ Equipment Up-Keep • Lots of maintenance f • Get generator fixed • Remove decals / Clean old response trailer , • Roof vents broke, replace faucet and fridge vent • Shelves in Billings trailer • Tie down new tent in old response trailer (moves around) , • De-winterize Mobile Command trailer • Buff exterior on training trailer, remove decals • Get pull cord put on old craftsman generator o State EMA Conference: April 20-22, Branson o Region D MOCERT1 Search and Rescue Class o Update School facility sheets o Regional 4 state Exercise; New Madrid Earthquake drill o Faster Internet Speed!! o Update LEPC plan o Surveillance Camera 0 1*Annual First Responder Day In Ozark, April 3Oth o Clever Car Show, May 14h o Nixa 4h of July cancelled 0 o Hosting quarterly SMESO meeting April 13th at 10am. • Hook and Ladder Pizza company • Would be good to have a welcome message from commission Tuesday, March 08, 2016 Emergency Management Report to the County Commission 2:R*¥[Egfil 0 • Other items for you to be aware of: o EOCOperations • Commission Responsibilities Facebook Post from last night P n t.... c..,am«7.-,Ili.•9-' 4 ...... '...=(m 0 k."• ....., 10. .e:.M. H.. · 1,m1, A0.1 fs RnA A• • a. 2,2L 21 s••••••. . 12 C.,1.-ICC-te-0.-U.A..mint •,un¢,11 1/'lls.MI/Az'WI'l"fol'.... T......1 10.1-, .......•004.6,-•.0-1.,d/241,11,•0-1 Attachment: Quarterly Report for EM (2845 : Quartly Report) 1 DO.DOOr- .-1.-N Sew.1. National 11*whirS,nim 0 -- 1,0 34 -,4 -lf•.4,=m• 0 Tuesday, March 08, 2016 Emergency Management Report to the County Commission eic*-:21&F-1 D 92.5:a+2 : ELECTED OFFICIAL COMPENSATION AUTHORIZATION CHANGE OF WAGE OR SALARY FORM Date: From: Office An approved signature from each of the below listed office holders will be required before submitting this document to the payroll office. Submit this document to the payroll office no later than one week prior to the effective paycheck date stated below. Employee Name: Change existing employee. Effective date New Employee. Starting date 3 Hourly Emplovees: Effective with the paycheck to be dated , change this employee's pay rate from hourly to hourly. Satan, Employee: Effective with the paycheck to be dated , change this employee's pay rate from annual salary to annually. Please note below the reason for pay change; such as a merit Increase, market adjustment, position change, title change, etc. Include the names of other employees ln'volved, or any other Important Information. If a new employee, please state any anticipated probationary rate Increases (amount and date to be effective). Repladng: Resignation or transfer: To the best of my knowledge and belief, the employee's salary being established or the change in pay Is with'in the limits and will not exceed the total salary allocation for my office as established In the County Commission's Annual Budget Order. Office Holder 0 Elected omcial's Signature (Sheriff, Prosecuting Attorney, Recorder of Deeds, Clerk, Collector, Assessor) +4'ht'* A:I,IP ';iri·-9- =„ue j 12!lack*!1;i02* 'f-*it- Mt€C, - ba,4 F,uwed le ·*1 -Ja.den.. be,MAI,Ad) 4-ll re - cuated 4\Ovj ·[c>·2€ fe·4+4 -eA,4- OLOW'uaraW- -aeaU efra·.<*ho-4 to lodj all *Rowi (44<*pnds - - (240»t EstuA \vio 4 dbweb ---%%- 9 - *Wal ep.4 -4, AA.0931- &2 4<31 'Mlifq) Z 04 & C *Dy.*77% »931% - Er i Viclill/,r 24, - ft,fekht.i pe,/v-04\•6; M.ld - 05,4 , 1.*0:6 (21'(.2- -ve¢40» - 011 Clujuite-8 40kooll. Lke.,»* - wi'\\0-u,#tty . L 037; \A©o·A \A.14-7 - peut *do 4 (.0,421 4,233 / 6 +9 *Al'irt, .Flj,k - 5 FEMA -26435 -C\€,7; - i·21. 5/ U :rerAM - VACMAA /0 (*L€ - 05- 429 :prow,Ja ·*f wo-£[L- -26\ but{69 96%640) - re.0 KA#w 910.tr- 67- (*c© C.mYE12&/6 @ - 6 €00.6 /3- G.14 - *U.4 (*o,rrz:a,5 1- (oct 2 - Or€2164¢4. Ce-k) - Covic. M'12 ovt € to - DE.,4€ C 246* d,rfAA.clb 404 69 4-7_004 < - OIL i &,fck£8 610- 1&22 W 9 0 - dAK *\00567 40 repre Gl{U brush cek, - 4 1 WARM)% 9<0848,9j + f£4-cl,53, 1,repervt°j for bfosk cottlv , .LMacketg:4311 '-=,•el-¥7- 442mba U.-1..-*I I Ill 11 1111'15 ! Elli ! ··.4 | 025"511!"11515 1%1 I 2 88.9888 8 2 2 12#1'UNRAQ•NE 50·$'86'EZES 1 111111,21:264 ::il g - 1 3 5 1 1 1 2 8 1 1 1 M N M 1 1%1 1 m COSTSHAREBY EArnY .... D REQUESTED 2016 4000.00 'CCE/£ 7,773.72 *88%28888 R R g RER m 86+6%895'I Amam 8 m 8 0288@888.9.8.054 82 ".8 15 M -/ 0<·al U, -DoJU.<2),A DUA.X.a,al#r·, -Ko-77- -Ir-£J 8 2.1.-11.....09.448&10 9/ Ft#Azim<#'tifNifE 2 limmallgamimmamen Mi 8 1 01 U i RE 5 2 ==S mB imiligiwill "1 0 1 Mt,ZE & =1 12*E 1i1iE38iiiii1 *228 N i E 11 A i-Waw @ 1 1 11 11 3 31*01 0 Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Wednesday, March 16, 2016 9:20 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter litle.:-· s L li Stitus: , · .1 Aftivid Atten-dee Name . Ray Weter Presiding Commissioner Present 9:20 AM Bill Barnett Western Commissioner Present 9:20 AM Sue Ann Childers Eastern Commissioner Present 9:20 AM Ashley Hannah Secretary Present 9:20 AM Kay Brown County Clerk Present 9:20 AM IL Agenda Motion/Vote - 9:20 AM Christian County Commission (-3 Discussion - Approve Agenda The meeting was attended by Commission Secretary Ashley Hannah and Judy Dollarhite. Presiding Commissioner Ray Weter entertained a motion to approve the agenda as published for March 16, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER : ·Bill, Barnett, Western Commissioner , AYES: Ray Weter; Bill Barnett, Sue Ann Childers ' Motion/Vote - 9:25 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Ashley Hannah and Judy Dollarhite. The County Commission received no minutes to approve. Presiding Commissioner Ray Weter was asked by the County Auditor to make a statement concerning the LEST and COLE funds. Commissioner Weter said the County Commission need to consider and address the fund balances in LEST and COLE, both law 63 enforcement funds, and make sure we are committed to use $ 200,000 from General Revenue to keep those funds in the black per the request of the County Auditor. Commissioner Weter said the County Auditor asked to have this statement on the record, in the minutes. 0 ]anuary Term Wednesday, March 16, 2016 AM Presiding Commissioner Ray Weter entertained a motion to approve the transfer of $ 1 200,000.00 from General Revenue if needed to keep the LEST and COLE funds in the black. RESULT: ADOPTED [UNANIMOUS] 1 9 MOVER: Sue Ann Childers, Eastern Commissioner = SECONDER: Bill Barnett, WesterrkCommissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Brad Erwin-Paragon Architecture Discussion - Review Peliminary Floor Plans and Cost Estimate for Historic Courthouse Renovation The meeting was attended by Commission Secretary Ashley Hannah, Amelia Wigton Christian County Headliner News, County Road Engineer Miranda Beadles, Cindy Childress, Circuit Clerk Barb Stillings, Public Administrator Ken Davis and Judy Dollarhite. 3 The County Commission met with Brad Erwin and Jered Younglove from Paragon Architecture to review and discuss the preliminary proposed floor plans of the historic courthouse renovation and a cost estimate to make room for the judge that will be here Jan. 1,2017. i Mr. Erwin said there have been many discussions with Judge Johnson, Sheriff Cole, Circuit Clerk Stillings and the Prosecutor. Mr. Erwin said he developed essentially a temporary option and a permanent option. Mr. Erwin said the first floor we have to relocate the Treasurer and Auditor's offices and provide security for the court room and the first floor. Mr. Erwin said there is not enough space for a security post on the first floor but could be relocated to the break room. Mr. Erwin said this is a temporary option . for the judge's chamber, the jury and a landing spot for the court recorder, clerks and prosecutor to prepare for court. Mr. Erwin said the CERT storage room would become a holding area for the inmates. Mr. Erwin said there is no client/ attorney room but this is a temporary solution while something permanent can be constructed. There are some issues with this low cost proposal not having enough space for the Prosecutor, no client attorney area and inadequate space for bathrooms for the jury and the judge. On the third page, a permanent more expensive solution is shown that addresses alithe security issues and provides appropriate amount of space, a room for client/attorney and a toilet in the 0 holding room. 21Page January Term Wednesday, March 16,2016 AM Mr. Erwin said we have to have a circuit judge court room and need to have an auxiliary court room for the visiting judges as the population continues to grow we will need an additional court room. Commissioner Weter asked Ken Davis would he have to be in this building? i Public Administrator Ken Davis said he would not necessarily have his officein this building but being in proximity to the court is ideal. Commissioner Weter asked what is the cost. Brad Erwin said for a temporary solution for the first and second floor the cost is approximately $ 250,000 for a permanent solution $ 370,000. Mr. Erwin estimated total construction time of six months including giving bid notice. 3 Commissioner Weter said we have to keep the CERT storage area and Ken's space could be moved. Commissioner Childers said the third option is too expensive, taking all the money to build without filling the space. Commissioner Weter said he would go with the second option and pursue a place for the Public Administrator. Commissioner Weter suggested relocating either the Auditor or the Treasurer into Ken's space and this is up for discussion. Cindy Childress, secretary for Judge Johnson, said she would like to have Lieutenant Phillips review the plans and the security concerns. Commissioner Weter said he will present this to Ueutenant Ralph Phillips for his review. Motion/Vote - 10:15 AM Christian County Commission Discussion - Majestic Consulting Proposal for Leadership Development The meeting was attended by Commission Secretary Ashley Hannah, Judy Dollarhite, 0 Amelia Wigton, Circuit Clerk Barb Stillings, County Auditor Lacey Hart and Planning and Zoning Administrator Todd Wiesehan. 31Page (3 January Term Wednesday, AAarch 16, 2016 AM The meeting was attended by Commission Secretary Ashley Hannah, Judy Dollarhite, Amelia Wigton, Circuit Clerk Barb Stillings, County Auditor Lacey Hart and Planning and Zoning Administrator Todd Wiesehan. Presiding Commissioner Ray Weter said while at the 2015 MAC conference he and Commissioner Childers attended a presentation by Craig Felzien, owner of Majestic Consulting. Commissioner Weter said Mr. Felzien serves as an adjunct college professor in intercommunication skillsfnd the art of persuasion. Commissioner Weter and Commissioner Childers would like to have him come and assist the County with better communication between office holders. Commissioner Weter said the price would be approximately $ 2,000 which covers food, lodging and mileage. Commissioner Weter said this is a discussion to decide if he has anything to offer us and do we want to invest in this program to improve processes in the court house. Commissioner Childers said she was impressed with his presentation on how to do our business more efficiently and do conflict resolution and he is a professor. Commissioner Childers said we have problems between offices and this is not efficient and we cannot seem to solve the problem. Commissioner Childers said we have to fix the problem. Commissioner Weter said if you continue to do nothing it will remain the same. Commissioner Weter said they don't have to do what he says but he may point where communication issues are. Commissioner Weter said it is frustrating when there are problems that cannot be resolved and we need help with interpersonal communications. Treasurer Karen Matthews and County Auditor Lacey Hart were not in favor of having Majestic Consulting come to assist with courthouse communications. They had concerns there would be reports made and they did not want the reports floating around and who would have access to read them and would any conclusions become public. Circuit Clerk Barb Stillings said you need a counselor between personnel and will this fellow be able to act as a mediator. Do you have a means to fix the problem and have a team building? County Auditor Lacey Hart said you are bringing in someone from the outside to give a report that may affect the public. There are people running for election this year and most of us have gone through leadershipiraining and conflict resolution. Have you weighed the cost of this for the elected officials? 41Page 3 January Term Wednesday, March 16, 2016 AM Karen Matthews said she is not sure that she would talk to him about how she feels and 3 knowing there are going to be reports written. Treasurer Matthews said she would not g say anything. Ms. Matthews said she would not like having any reports broadcast. Ms. E Matthews said we all know whatthe problems are and if we continue down this path this will continue. Commissioner Barnett said we could have coffee and donuts jn the morning and let , everyone talk openly about what they are dealing with in their office. Could we try meeting first before spending money on a person giving training. County Auditor Lacey Hart said she will bring a batch of bagels for the first meeting. Commissioner Weter said he prefers having a professional. 0 Commissioner Childers said we do need a professional help but would like to postpone his arrival until May or June. Commissioner Weter: So Bill does this mean you are going to organize this; where are we going to have it and will this be a public meeting not a county meeting? Commissioner Childers made a motion to revisit some dates this gentleman would be interested in coming to us and we will get back to him. RESULT: ADOPTED IUNANIMOUS] 4 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: -Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:45 AM Christian County Commission Discussion - Wage and Salary Increase Form Change The meeting was attended by Commission Secretary Ashley Hannah and Judy Dollarhite, Julia Maples, Major Lyndall Spencer, Brent Young, Jason Stutesmun, Miranda Beadles, Captain Koch, Michael Carpenter and Amelia Wigton Christian County Headliner News. 0 The County Commission met with County Counselor John Housley to review changes in payroll procedures due to becoming a first class county. 51Page 3 January Term Wednesday, March I6, 2016 AM Mr. Housley said the following elected officials: Sheriff, Collector, Clerk, Assessor and the Recorder of Deeds are no longer required to obtain approval from the County Commission or the County Auditor before submitting a change of pay form to the payroll office for processing, provided the particular salary change is within the overall salary appropriation for the office holder's budget. A new salary change form was presented by County Counselor John Housley to be compliant with state statutes as a first class county. - Presiding Commissioner Ray Weter called for a motion to approve and adopt the new salary change form. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - Amend the Salary/Wage Form Presiding Commissioner Ray Weter entertained a motion to amend the form to include the names of the following offices: Sheriff, Collector, Assessor, Recorder and County Clerk. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner . SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Amend the Employee Handbook There was further discussion by the Commission to amend the employee handbook to include the new revised pay change form. Lacey Hart said she had two questions, if we went to court would the same authority be given to the first group to adjust wages and the second group would not be able to make salary changes. Ms. Hart said most people did not know this would be a change. Lacey Hart said so the Auditor is no longer to sign off on the budget for the salary 0 change. 61Page 1 January Term Wednesday, March 16,2016 AM Ray Weter said that is correct. Lacey Hart said at what point is there any action taken and by whom? Ray Weter said if the office holder signs this and they exceed their budget, they are responsible. Lacey Hart asked what mechanisms are in place for budgeting and keeping her informed. Sue Ann Childers said the payroll office will receive it but you (Lacey) will not be signing off. Lacey Hart asked if she will track the budget but won't sign the form. Sue Ann Childers said this change is based on the law. County Clerk Kay Brown asked when does this go into effect? Commissioner Weter said it goes into effect March 16, 2016. 5 Presiding Commissioner Weter entertained a motion to approve the amendments to the , employee handbook. RESULT: ADOPTED [UNANIMOUS] MOVER: Sub Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner j AYES: Ray Weter, Bill Barnett, Sue Ann Childers k III. Adjournment The meeting was closed at 11:07 AM 0 Motion/Vote - Adjourn Presiding Commissioner Ray Weter entertained a motion to adjourn. 71Page D January Term Wednesday, March 16, 2016 AM RESULT: ADOPTED IUNANIMOUS] r, MOVER: -Sue Ann Childers, Eastern Commissioner SECONDER: ' Bill Barnett, Western Commissioner AYES: - -tr_ Ray Weter, Bill Barnett, Sue Ann ChildeN Qa-•, lt>i:tu i Ray Water- Presiding Commissioner, Ray Weter ama Western Commissioner, Bill Barnett 442£u.D Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3 81Page Christian County Commission 100 West Church St. Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 17, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter kitaided Na¥fie -A -2 2"--LA r.7- -t Title.-1 -"i-- -- r J .- Status:- " I :- Ar¥ivad : Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Absent 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Kay Brown County Clerk Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Robert Palmer. Presiding Commissioner Ray Weter entertained a motion to approve today's published agenda for March 17, 2016. RESULT: ADOPTED [UNANIMOUS] 4 MOVER: Bill Barnett, Western Commissioner SECONDER: RaV Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Robert Palmer. The County Commission had no minutes or financials to approve. Presiding Commissioner Ray Weter entertained a motion to move past the minutes and financials. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner D SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers - 1 0 January Term Thursday, March 17,2016 AM Motion/Vote - 9:00 AM Christian County Commission Bid Decision - Bid Decision-Office Supplies The meeting was attended by Commission Secretary Cheryl Mitchell and Robert Palmer. The County Commission received a comparison of the office supply bids from Cheryl Mitchell, Administrative Assistant to the County Commission. Presiding Commissioner Ray Weter said the there were four bids submitted for office supplies on March 14, 2016. Commissioner Ray Weter said ultimately there are two suppliers that offered the best prices, Quill and Laser Equipment. Commissioner Weter said Quill had the best price for office supplies and paper and will give an additional 10% discount for items requested but not listed on the bid list. Laser Equipment had the best price on ink and toner. Presiding Commissioner Ray Weter entertained a motion to enter into agreement to purchase office supplies from Quill. RESULT: ' ADOPTED [UNANIMOUS] AYES: , Ray\Meter, Bill Barnett i ABSENT: Sue Ann Childers Motion/Vote - Award Laser Equipment Ink and Toner Presiding Commissioner Ray Weter entertained a motion to enter into agreement to purchase ink and toner from Laser Equipment. RESULT: ' ADOPTED[UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Wete[, Pr.esiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 9:15 AM Christian County Commission Discussion - Closed Session-Real Estate 610.020 Section 2 The meeting was attended by Commission Secretary Cheryl Mitchell. 0 Presiding Commissioner entertained a motion to go into Closed Session. Roll Call Motion/Vote: To Enter Closed Session: 21Page D January Term Thursday, March 17, 2016 AM Presiding Commissioner Ray Weter (Yes); Associate Commissioner Bill Barnett (Yes), and Commissioner Childers (Absent). The motion carries. RESULT: ADOPTED [UNANIMOUS] MOVER: ' , Bill Barnett, Western Commissioner 4 2 SECONDER: Ray Weter,-Presiding Commissioner 4 AYES: Ray Weter, Bill Barnett ABSENT: Su@-Ann Childers = Motion/Vote - Christian County Commission Discussion - 2858: Go Into Open Session The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner entertained a motion to go into open session. Roll Call Motion/Vote: To Enter Closed Session: Presiding Commissioner Ray Weter (Yes); Associate Commissioner Bill Barnett (Yes), and 0 Commissioner Childers (Absent). The motion carries. RESULT: ! ADOPTED [UNANIMOUS] t MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter; Bill Barnett i - ABSENT: Sue Ann Childers ' . .a Motion/Vote - Christian County Soil and Water Conservation District Presentation - 2859 : Christian County Soil and Water Conservation District Presentation The meeting was attended by Commission Secretary Cheryl Mitchell, Christian County Soil and Water Board Members: Sam Schaumann, Jeremy Wallen, John Stratman, Joe Rozell, Tom Humble, Tom Calton, Planning and Development Director Todd Wiesehan, Joshua Bird, and Amelia Wigton reporter for the Christian County Headliner News. The County Commission met with the Christian County Soil and Water Board for a presentation presented by the Chairman of the Board, Sam Schaumann. Mr. Schaumann said all counties have a soil and water department and are mainly funded by the Missouri Conservation Department and the Department of Agriculture. In the past Christian County has also participated by contributing to the Christian County 0 Soil and Water Department. Mr. Schaumann said they have 1 full time district specialist Jeremy Waller, 1 part-time Administrative Specialist John Stratman, and 1 part-time soil and water specialist Tom Calton. Mr. Schaumann said they assist the local farmers by providing three till drills for rent to assist them with planting and with soil erosion 31Page 0 January Term Thursday, March 17, 2016 AM control. Mr. Schaumann said one till drill retails for $ 28,000.00 and the repairs and maintenance are very costly. Mr. Schaumann said they are requesting financial support from the County Commission. Presiding Commissioner Ray Weter said there was no money identified for this project in the 2016 budget. Commissioner Weter asked, are you capable of financing the drill repairs. Commissioner Weter said they will review the funds and could take this up as an amended budget item. Presiding Commissioner Weter entertained a motion to consult with the County Auditor to review funding options for the Christian County Soil and Water Conservation District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Comrnissioner SECONDER: Ray Wet@r, Presiding Commissioner 0 AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers III. Adiournment The meeting was closed at 10:45 AM Motion/Vote - Adjourn The scheduled meetings for today have been completed. The County Commission will reconvene on Monday, March 21, 2016. RESULT: ADOPTED [UNANIMOUSl MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Comnlissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers 0 i Ray waer- Presiding Commissioner, Ray Weter 41Page 0 January Term 5 Thursday, March 17, 2016 8:50 AM arnett Western Commissioner, Bill Barnett eLLUu.2 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3 0 51Page 0 1*222*u CHRISTIAN COUNTY SOIL & WATER CONSERVATION DISTRI 1786 S. 16th Ave. Ozark, Missouri 65721 Phone: 417-581-2719 1-800-581-6444 Justification for Funding from the Christian County Board of Commissioners Following is a brief history of the funds received from the Christian County Commission and why th, receipt of these funds is so important for us if we are to continue to support the landowners o @ Christian County with high quality services. In past years, we have requested ten thousand dollars anc until 2011 that is the amount we received. Since that time, the amount received has dropped to fivi * thousand dollars and this decrease has had a drastic impact on the amount in Local Funds greath € Impacting our ability to keep up with current technology and the purchase of new equipment. m D Funding History: Date Received. Amount Received 3/16/2015 $5,000 6/16/2014 $5,000 2013 $0 2/22/2012 $5,000 2/28/2011 $5,000 2/1/2010 $10,000 4/16/2009 $10,000 6/13/2008 $10,000 1/29/2007 $10.000 In the early part of 2013, an administrative Issue resulted in the request for funding not to be pursued. Use of Funds Received From the Christian County Commission: 0 Since 2007, the Christian County Commissioners have provided sixty-thousand dollars to the Christian County Soil and Water Conservation District. These funds are placed In an account titled "Local Funds". State funds do 1 41108.1111*%*1 W.*2....L I 3 ¥32/23 not go Into this account and State funds may not be used to purchase equipment This account has and currently being used to fund the following: The single most expense has been the purchase of three No-Till Drills which are rented to Christian Coun Landowners at nominal fee. In addition, there is considerable expense for delivering these drills in a safe mannt to the Landowners and the maintaining these drill is very expensive. The initial purchase price of one of the drills is now roughly twenty seven thousand dollars each. This is not an expense most Christian Counl landowners can afford when they may only use it a couple of times per year. The terrain in Christian County very hard on this equipment and maintenance is needed often. Also, to ensure safe delivery of this equipmer requires a contractor who has experience as well as the necessary equipment to deliver this equipment in a sal manner. Though rent is recovered when the drills are rented, it does not cover the expense of the drills whe they require a maJor overhaul. Currently all three of our drills require major renovations at an estimated total c $13,109. Not receiving the requested ten thousand dollars is greatly impacting this fund and the ability t _ provide the equipment and services that are needed in Christian County. a In addition to the no-till drills, we have one other piece of equipment which is rented for a nominal fee t' Christian County landowners and that is a '7' Post Driver. Though relatively new, we have not recovered thi £ cost of the equipment through rentals. .. C) liD Also, in addition to the equipment that is rented, we have purchased the following equipment from Local Fund: El 3 that landowners can use at no cost other than a small refundable deposit: Spinning Jenny, Ground Rod Driver '§ Broadcast Seeder for ATV, Soil Auger and Burn Equipment. Funding for the replacement of this equipment anc the purchase of additional equipment all comes out of our Local Funds. S Although Personal Property Taxes are not paid on this equipment, we do have to pay liability insurance out of 2 Local·Funds. :g 0 Other Driving Forces: 0 '0 As Christian County Landowners become more aware of the State Cost Share Programs, they also become more t= familiar with additional services offered by the Christian County Soil and Water Conservation District, (Attached A are charts which show the Increase in State Cost Share Dollars belng funneled to Christian County Landowners over the past sIx years). A second chart shows the increase in the number of landowners taking advantage oi .@ State Cost Share Programs In Christian County for the same period of time. In summary, we are requesting that the Christian County Commission approve funding for ten thousand Dollars ($10,000) in 2016. These funds will immediately be put to use repairing our three (3) No-Till Drills. As pointed out earlier, this will not cover the necessary repairs to our three drills but we will find a way to get that done so we can continue to provide the same level of outstanding service to the citizen of Christian County. Sincerely, 3 Christian County Soil and Water Conservation District Board - 2 reRRIM/34/0 · 111 1 12 1 i 1 1 1.11. 41 E 0111 cn O J 1 r LL M - 11.1. 14 0 1 6) !35%*i*11 % e . 41,2 2 O 0,2 131 §83 i 1- U NO-TILL DRILL OVERHAUL ESTIMATE12/9/2015 DRILL #1 E m 0000 SS#.1 - 00 00 ri Mizd:'1' 22%8 3 @MEE 8 S 8124 4 4 00 0 0000 14·14·00 0 5 A Z m 2 ru 0 W O LU 25*M 12 0 12 158 21 REIng EEW02 5 3 Z O. 88@2 51 MI * 6 00 CO = < r-1 -1 t.4 U 3 f*lge.gli?10 *'. ·t=·h===•.=Gm! *32.6:ah f 0 ACRES PLANTED WITH NO-TILL DRILLS A Ann P 0,0 1 0 Aswe.*68:Fi8518%3 9:E=U2E7422*111 . /&*Uka fry-,tr--4 &1796/8.?14 m 2011 m 2012 m 2013 *2014 SIOZ• D . 0 I r..- '0 C U 120 100 08 09 017 0Z 0 0 aE***DE (3 3 72*wl r-1 Nmt 'LA r. r. r. r. m >>>>> LL LL L.L L.L LL 1.*)) ..2. . on) V W U. 105K sentati 1- L Attachment: 3-17-16 CC Soil & Water Board (2859 : Pre 0 k.17//rfi E OR U 0 0 $140,000 - 0066660. 0 0 O000or, -,0*6@EW@12 16 .4 73.*Bi* RS ZIA:1 m EIA:1 m 17IA:1 0 SIA:1 i 0 El r€,47 N n Z M170 Co 0 - m 0 Ot u< W O1 r.66 $350,000 $300,000 - $250,000 - 000'001$ 000'OSI$ 000'00IS 000'os$ 1/'1· 0 NRCS ili 0 39:*EiC:jd * 1.0 fli r-1 r.4 LL er LL 3SW D & NRCS T FAL COST SHARE 5$450,4 1 -- - - ------ $3$345K- //32651(- - I m m 4/1 cn FY1 'V=f. DO LARS FOR Y ARS FY12 - $400,( ) $343K MMB88 0 O LU $350,( I UU¤¤¤¤ 32*gk@@'8*iEE 0 ·rri=%.Er·77 W E · c 0SALES TAX IMPACT FROM COST-SHARE DOLLARS · -C 4 CD t]B a) 4-1 -- CD E ro .. CC 3 • Unlike others who receive funding from the Countv commission. the cost-share · 2/ J= E .ai b .E 3.- d -O u m r..1 -0 .1 .SM-% - 43 EE 56 * 18 . 9 Ied 5#: fs 46 c u m (D a, 2 ECo L > L am,2 ,- ln- 3 0 (0 63 3 3 i b " 5 0 S m *.16 & 16 -0 W W u g WEE € E -O2uu€Ul= GJ 0 g r.52 1 5 2-mgo.O - 10 71 (11 -n •-1 U. +-1 0 1- * 4- E U 1- >= O m 1- 4.-7 0 : B 43 01 . ro O 2 ·-002 5% OE Mji 2 a E W 5 5 & Er 67.haJOCC E w U.1 (0 +J - 00 1.n .- 3 m Ln N O -EP 4-; .uu - *Ln '00 C -8 45 M 0 42 E n ct) --A r-{ m c EMET@2 v 0 0 E w 2 5 u, 2-8 -0 8 moa, (D 2 i DL ft V .C a al 0 22 9 - - 73 UU t: to rv t: 1-1 < .c © - E ·z, 1 2 2 4 -2 2 ¢ 2 u..C E 6- > 4-, U g i. 4-O J C 04 ,92 --GLU. 6 - an m 22,0,3-¥'sig #Ezg,%-0 q 1 0 1 -O 0 9 w £ C O -2 E E =M > 4-1 N C (1) 05 CU .s= 1< U .2 p- n. E E m .5 4 0 14 - u 0 CO Co U n U) w w I - - (u X U E fl 4- 71 ro N x 0 a, 02 4-, 2-9*moMniSOnme 0 (0 1- M -3-1 -Or LU L 6 2 a) O 0 -2 m 1 -2-8 8 a) E > >16 n N; 4-; 1%L,- 0 0 (13 6 m _C M > EN 4- ¤ 8 0 9- € 8 + ci ·· -% EN 92 E Em-M a idit %6£1-gui E O -Fri. t.3 T: e) 00 -¤ P 2 N Z ./..¤ 06 06 0 9 4- .1 tao IE h o > 8 0 li El Ing E Z 23 El LUM " 33 %:00-q) 32 0<41--Gfulsin J; 6 71 71 13 di DL . U 0 6 WLL.k 2 2 Ze# 8 # F % 81 1; E U, 2 c E C 0 -0 E al ur a, >-¤ 10 -c 0 13 ·· G -3 im "1 7 ES a M li 16 iM im li 25 5 13 YO 3 no J >- o v W u w o.ro a, m 0 - .c 00-O c al Lu 1. u, u £0: <1= ¤. 4., b 4-, u U 4- m m > .. IMR#&920*041 0, Mlab 00-=232 Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 MT'llrile. January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 24, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter pAttd,nded(Nalne"&4 i. j€4.. 25· 4'.1 1· Title ·-99:ir--T: LE ebtatust . Arrivid Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Absent 8:50 AM Norma Ryan Chief Deputy County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell. Commissioner Weter entertained a motion to approve the agenda as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Julia Maples. Commissioner Weter said there are minutes for March 17, 2016. There are closed session minutes that don't reference the enabling statute, to be added and approved on Monday. Commissioner Weter entertained a motion to approve the minutes for March 17. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner : AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 8:55 AM 1 0 January Term Thursday, March 24, 2016 8:50 AM Motion to Approve Court Order #03-24-2016-01 The meeting was attended by Commission Secretary Cheryl Mitchell. Commissioner Weter entertained a motion to approve court order #03-24-2016-01 to transfer $75,000 to COLE from the LEST fund. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: + Sue Ann Childers Motion/Vote - 9:00 AM Greg Williams-Connell Insurance-Lynette Weatherford- HR Advantage Discussion - Insurance Status Update on Projects The meeting was attended by Commission Secretary Cheryl Mitchell, Greg Williams and Lynette Weatherford from Connell Insurance. The Commission met with Greg Williams and Lynette Weatherford from Connell Insurance for update on projects. Greg Williams: This is just an update on what is going on. The Sheriff's department is working with them to make things better within his office. The other survey they did targeted the employees. Commissioner Weter: We would like a chance to review and refresh our policies. Greg Williams: We can come in to review policies, procedures and human resources. Lynette Weatherford: We have a full fledged Human Resource Department. Commissioner Weter: How deep do you go such as creating a matrix and job descriptions? Lynette Weatherford: We create matrixes, job descriptions and provide manager and employee training. Commissioner Weter: How do you handle that when the manager is elected? Lynette Weatherford: It doesn't mean they can't be held liable. Greg Williams: We could have a lunch and learn. Commissioner Weter: What about conflict resolution? /0 Lynette Weatherford: They do all that. Cheryl Michell: Would it need to be put on the agenda? 21Page 0 January Term Thursday, March 24, 2016 8:50 AM Greg Williams: As a meeting for training. Commissioner Weter: He is thinking of a more one on one on site where the individual is your focus, not 75 other people. Commissioner Weter: Bill is trying to get a coffee and donut session which is awkward and may not be productive because it has to be on the agenda. Commissioner Barnett: It will be hard because we get away from what we need to talk about. Cheryl Mitchell: We might have Lynette come in and have a training instead. Commissioner Weter: We are going to try to do something in April. Commissioner Barnett: The Greene County office holders get together and talk about what is going on. Commissioner Weter: We should get a copy of their agenda. Lynette Weatherford: She knows the people in HR in Greene County and she will get the information from them. Greg Willams: Connell Insurance will underwrite part of the cost. 0 Lynette Weatherford: gets acquainted with them and they feel comfortable calling her. Ray asked how they engage her to do a matrix. Lynette said they just need to get the information of what it is now. It is pretty intensive, they go out to market. Commissioner Weter: do you create a grid? Lynette Weatherford: said it is by job function and title and there is a pretty broad range. Commissioner Weter: We have a current one she could use as a template but we need to think about how much is free and how much we pay. Greg Williams: We can schedule another meeting and discuss the survey, and the fees. Commissioner Weter said the top priority is the conflict resolution. Greg Williams: They will have MILO training with the Sheriff's department. He explained what the training does. He encouraged the elected officials to go through the training it will put in perspective what the officers are going through. The training is scheduled for July 6 and 13 and it counts for continuing training for them. Greg Williams: The last thing is the renewal coming up in July. The rates look flat for work comp, property and liability insurance. The experience modifier is going up and we might see some relief next year. There are not any other carriers that will come close to MPR but there is one other company they can look at. Commissioner Weter: Are the work comp claims are going up. 0 Greg Williams: They are going up and he will get the report. He will get the other quote and come back with it in June. 31Page 0 January Term Thursday, March 24, 2016 8:50 AM Commissoner Barnett: He commended them for their service. Greg Williams: He will let MPR know they are seeking another quote. It will be done on letterhead and if we keep them we will send another letter. They will review the items discussed and come back. Motion/Vote - 9:33 AM Motion to Recess Commissioner Weter entertained a motion to recess until 2:00pm. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 2:00 PM PC Net Discussion - Hardware and Internet for County The meeting was attended by Commission Secretary Cheryl Mitchell, E-911 Director Ranee Duffy and Assistant Becky Bacon, Eric Davey, Michael Mitchell, Julia Maples, Sheriff Cole, Duston Farrell and Mike Mitchell from P.C. Solutions, Prosecutor Amy Fite and Mary Argiso. The County Commission discussion on how much it would cost for Sheriff's department, Prosecutor, EMA and 911 to come under one IT department. Duston: The internet will reduce the cost by splitting it up between the 4 departments. Commissioner Weter: Is this replacing something we already have? Julie Maples: The internet services that are currently received are through PC Solutions and we are under no contract to continue services at this time. Each department is being charged a separate internet fee of at least $300 per department. Rance Duffy: He would propose we find a provider for the whole building, the County pay for the initial fee and we have everything needed to switch over. The fees incurred and could be paid by County and charged back to us by rent etc. Commissioner Weter: It makes sense but how about the financials? Prosecutor Fite: We need fiber. We are so slow, everything comes through our server and everything we want to do begins with fiber and so we need fiber. We have budgeted for fiber. Commissioner Weter: We need to know that cost, we have several quotes, $7,636.00, basically we are talking $12,000.00. Duston Ferrell: Our purpose is to supply you with the feed and then provide with equipment. 41Page January Term Thursday, March 24, 2016 8:50 AM Commissioner Weter: The quote is including everything that she needs. Sheriff Cole: She only gets fiber if I approve. Commissioner Weter: How much are you willing to pay Amy? Prosecutor Fite: Right now we were given a rough estimate from PC Solutions, it was $6000 for fiber, we budgeted $4200 for fiber and it is included into some of the other budgeted items, Approximately $33,000 was budgeted. Commissioner Weter: Trying to figure out between all the players who would be paying what. Duston Ferrell: We came to find what is needed to be done for the Sheriff. Commissioner Weter: That doesn't affect anything over here? Duston Ferrell: No Commissioner Weter: Is there a monthly fee? Duston Ferrell: No monthly fee, renewable yearly for service and license. Commissioner Weter: The subscription is approximately $1,100 annually. Discussion - $450 month to be divided among all the offices, including EMA, 911, Sheriff, and Prosecutor. Ray: $1100.00 per yearplusthe $450 per month. Amy: We have budgeted for this quote. Sheriff: $7600.00 is our share, is the cost of the equipment to make this happen. Discussion - That quote is expired. Michael: We will have to redo the quote. Ray: If we install this, that includes the first year service fee, it will be a year before we have annual fees? Answer: Yes $4578 pay Amy's office $7635 for Sheriff's office Do we have any equivalent right now? Sheriff: No warranty right now. Ray: Amy how will you produce the money. Amy: We could take it from the difference between the 100% allotted to the Sheriff's office that was suppose to go the prosecutor - 80% was suppose to go to Sheriff and 20% to the prosecutor. It serves the community so everybody would benefit from it. 0 Sheriff: We are paying $450 per month right now and as a whole we would be paying $450 divided between all of us and that is $300 per month savings. 51Page 0 January Term Thursday, March 24, 2016 8:50 AM Discussion of EMA and if they are paying their internet services and would they pay their share. Eric: Will that include a back up? Michael Mitchell: We would probably have to install DSL as a back up, it would be very similar to what you have now. Duston Farrell: We could do a smart net, it would be more expensive but you would have a 4 hour turnover. Commissioner Weter: lt's a valid rationale. Sheriff Cole: My Civil Process Fund, 1 might be able to pull some additional funds from it. Commissioner Weter: Are you going to be asking for additional funds from general revenue? Sheriff Cole: No, my Civil Process Fund has money that I can use but no one will get internet unless I do this. I can use my discretionary funds but would prefer not to; if any other offices could help that would be a plus. Prosecutor Fite: 1 would be willing to move monies to get fiber, there are other monies that haven't been budgeted. Commissioner Weter: It sounds like there is no reason that both of you can't contribute. Sheriff Cole: I have money in my civil process fund. Prosecutor Fite: I can do that. Commissioner Weter: If we are going to do this we need to set down with the prosecutor to figure out who can pay what. Sheriff Cole: The fiber comes directly into the Sheriff's office. Michael Mitchell: Everybody will get a port that will go into each office. Prosecutor Fite: What is a fair way to divide it up? Michael Mitchell: I don't see you guys using 50 gigs, we can do snapshots of peak times and get a rough estimate of what everybody uses. Commissioner Weter: What is end result of the snapshot process. Michael Mitchell: You will get an idea of what goes where at the end of the day. Commissioner Weter: Is it worth the pain to jump through these hoops? What is wrong with just splitting it 4 ways, my suggestion, 4 departments get together and when you get it figured out including the purchase and the source of funds we will take it up again for a decision. How long will it take and could we discuss this on Monday. Phil Amtower, EMA Director was called to attend the meeting. Commissioner Weter: Mr. Amtower have you been included in any of these talks about adding fiber? 61Page January Term Thursday, March 24, 2016 8:50 AM Phil Amtower: No Commissioner Weter: We have been discussing that the 4 departments would share in the cost of adding fiber. Phil Amtower: I'm on board. Commissioner Weter: We need a statement presented to the Commission of who is sharing the cost and a monthly shared cost of $112.50 proposal per department. Prosecutor Fite: Are we splitting the cost of the equipment 2 ways or four ways? The $ 7,636.00 Is split amongst 4 offices or just split between the Sheriff's office and the prosecutor's office? We will pay the $3800 or the $4000 because we need that equipment. Commissioner Weter: Will we need an intergovernmental agreement with E-911? What is needed as far as equipment and will the cost be split four ways on the service side. Prosecutor Fite: Who payed for the fiber for here? Julia Maples: The County Commission payed for fiber to come into the Courthouse. Commissioner Weter: The problem for me is sharing the cost of installation with a part that isn't government, it gets complex. I will give EMA his say of what he will pay. We could increase their rent until their cost is covered but how much more are you willing to pay in rent, Rance? Rance Duffy: We can pay that portion of equipment and just move on. Duston Ferrell: There is a possibility that the cost of equipment could go down. Prosecutor Fite: There is $12,000 currently not allocated and if we don't have sufficient funds we could come back and ask for additional funds. I am saying that we have money budgeted but what t'm saying is that if there are additional fees, 1 would be back here asking for more money. Sheriff Cole: I am looking at the costs and it is for annual services, equipment, and labor. Duston Ferrell: There are annual costs for warranties, equipment, etc. Julia Maples: The cost should be divided 4 ways. Sheriff Cole: All of the $12,000 shouldn't be taken out of the prosecutor's budget. Each Department could roughly pay $ 1,900.00 and Phil Amtower doesn't need to purchase equipment. Commissioner Weter entertained a motion that the four departments get together and figure it out, who is paying for what and out of what fund for equipment and services. 71Page January Term Thursday, March 24, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - Motion to Amend Previous Motion The meeting was attended by Commission Secretary Cheryl Mitchell, E-911 Director Rance Duffy and Assistant Becky Bacon, Julia Maples, Sheriff Cole, Duston Farrell, Michael Mitchell and Eric Davey from PC Net, Prosecutor Amy Fite and Mary Argiso. Commissioner Weter suggested amending the motion by adding language that says the payment for that shall be proportioned among the 4 departments and the capital investment will be provided by the prosecutor out of the LEST funds and the 4 departments and commission will convene and work out the cost share of the equipment. Consideration has been given to E-911 to have their service fee added to their rent. Commissioner Weter: Any comments or questions? Prosecutor Fite: How long before we get fiber? Commissioner Weter entertained a motion to amend the previous motion by adding language that says the payment for the fiber connection shall be proportioned among the 4 departments and the capital investment will be provided by the prosecutor out of the LEST funds and the 4 departments and commission will convene and work out the cost share of the equipment. In addition, the E-911 Department will have the service fee added to their rent. RESULT: i ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers III. Adjournment The meeting was closed at 3:30 PM The Commission scheduled meetings for March 24, 2016 are completed. Motion/Vote - Motion To Adjourn Commissioner Weter entertained a Motion to Adjourn. 81Page January Term Thursday, March 24, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers r Ray Wdrer Presiding Commissioner, Ray Weter 1 2 OM£tl m baITBU 3 Western Commissioner, Bill Barnett GLL N;'2 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 91Page 2- jiia $ l. 0 CERTIFIED COURT ORDER # 03-24-2016-01 STATE OF MISSOURI > SS. Attachment: Court Order 03-24-2016-01 (2862 : Approve Minutes and Financials) COUNTY OF CHRISTIAN January 2016 Tenn, In the Christian County Commission of said County, on the 24th day of March, 2016, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 75,000 ftom Law Enforcement Sales Tax to the following: 0 COLE IN TESTIMONY WHEREOF, I have Ray Weer, Presiding Commissioner hereunto set my hand and affixed the 61£Q E o,vartt- Seal ofsaid Commission, at my office Bill Barnett, Western Commissioner in Christian County this, the 24th day - -of March, 2016., Sue Ann Childers, Eastern Commissioner ]!er C k dfthe Christian Couthy Commission ./\1111!////.. y'UNT y 61/4 02/P..1 e .U ../Al S e W SEAL 1 3 -3-0 0 - 0:qup ..:551}jit& 'itc lillital . 0 ifit#9gO:? 0 ¥£1% 4:2:69- 2 1- -1 --L I t t f tomf /T mahqgement \ i j \ 4 $ Cisco Networking Prepared by: Prepared for: Quote Information: PCnet & 85under Christian County Prosecuting Attorney's Quote #: 002532 Office Shawn Oliver 110 W. Elin, Room 10 9 Version: 1 (417) 831-1700 Ozark, MO 65721 Delivery Date: 03/21/2016 shawn@85under.com Amy Fite Expiration Date: 03/06/2016 afite@christiancountymo,gov Primary Rep: Duston Farrell 417-581-7915 (oducts Price Qty Ext. Pric 5 ' Item Description Cisco Alronet 17021 Wireless Access Point $392.00 4 $1,568.C , Cisco Catalyst 3560C Network POE Switch - 8 Ports - Gigabit $1,157.00 1 $1.157.C m V. . Cisco 3560C Rack Mount Kit $43.00 1 $43.0 0 Subtotal: $2,768.01 Annual Services Item Description Price Qty Ext. Pric Cisco SMARTnet - 1702i AP - 1 Year $27.00 4 $108.0 CISCO. Cisco SMARTnet - 3560C Switch - 1 Year $102.00 1 $102.0 CISCO. Subtotal: $210.0 rely relax grow re ¢ . Pa'd ket P g.5 1 f f Irw V ,"2£6.a.t 0./ / 1 total IT mahfgement \/ + I \ A -1 - 9,53 + Labor f item Description Price Clty Ext. Pri,Attachment: PC Net Quote for Fiber Optic (2864 : Hardware and Internet for County) Labor Hours - Estimated - You will be billed for actual time $100.00 ' 16 Subtotal: $1,600.I Quote Summary f Description Amoul rhoducts Annual Services Labor - $1,600.C Total: $4,578.( 0 rely relax grow 62 1,P,F.@eft'¢12 U 2.6.a 0 i 1 , Em total/Tmar*ement 9 ./ A j.--- Cisco ASA + Switching Prepare.d by: Prepared For: Quote Information: Attachment: PC Net Quote for Fiber Optic (2864 : Hardware and Internet for County) PCnet & 85under Christian County Sheriff Quote #: 002530 Shawn Oliver 110 W. Elm Version: 1 (417) 831-1700 OZARK, MO 65721 Delivery Date: 03/21/2016 shawn@85under.com Brad Cole Expiration Date: 03/06/2016 bcole@christiancountysheriff.net Primary Rep: Duston Farrell (417)-5812332 Products --'Item Description Price Qty Cisco ASA 5506X Firewall- Gigabit $562.00 1 Cisco Catalyst 3850 Layer 3 5witch - 24 Ports - IP Base - Gigabit $3,666,00 1 $3,666.0 Cisco Catalyst 2960C Ethernet Switch - 8 Ports - Gigabit $705.00 1 Subtotal $4,933.01 Annual Services ' Item Description Price Qty Ext. PricE ,I 1!,:l I Cisco SMARTnet - 5506 Firewall - 1 Year $113.00 1 $113.0[ ctsco illtilll, Cisco 5506 - IPS Subscription License - 1 Year $150.00 1 $150.OC CISCO ,:li,llI, Cisco SMARTnet - 3850 Switch - 1 Year $389.00 1 $389.0£ 0 CISCO. rely relax t· 3 ITEMS OF NOTE FOR non-101 (General) Funds for Feb 2016 Remember when analyzing non-payroll expenditures YTD, to look for a remaining Budget % for the year of 83.33%. Cole (201) As of January many of the expenses formerly paid out of the COLE fund began being paid out of the newly established LEST fund. Civil Service revenue is now set up in a separate fund. As of Februarythe new Civil Process fund had a balance of over$9.51<. To date as of the end of February no expenditures had been made from that fund. All Inmate Security Fees are now being recorded in the IPDS fund as required by statute. In previous years the amounts provided by entities other than the cities were included in the COLE fund. As of 2016 there are no longer transfers from Building Bond Retirement and there are no budgeted transfers from the LEST fund. As of February various defunct line items are no longer being printed on the Financial Statements. If comparing 0 financial activity between 2016 and prior years these reporting changes should be taken + into consideration. In February Sales Tax receipts for the Cole fund were down YTD from February of 2015 by $5K. An influx of cash from other revenue resources is expected as requests for reimbursements not made in 2015 are filed. This catch-up revenue stream should be a one-time occurrence and not be expected to be duplicated in fiscal year 2017. Salary related expense for January was infiated by amounts pald out of COLE that had been budgeted to be paid out of the LEST fund. Conversely the LEST fund showed no Salary related expense for January. As of February salary expense began to be charged to LEST, however neither retirement nor health insurance expense has been charged to that fund as of the end of February. Expenses incurred in January for the COLE fund were understated. Issues with an Insufficient fund balance resulted in multiple requisitions being held starting in late January and not paid until later in February to avoid co-mingling of funds. The largest Items held related to Inmate Medical expense and to Prisoner Food & Board. The expenses for February for certain items are therefore overstated as these held payments were made. An Issue with Insufficient fund balances perslsted in February. An 0 unbudgeted transfer (loan) was made from the LEST fund in the amount of $26K to allow held items to be paid. It Is expected to be repaid as issues with cash flow subside. fle?*%%89*i 1 11@illitilsil 0 Common 1, Common 2, & Bridge Both Road departments have benefitted from a mild winter. Snow removal expenditures YTD as of February are at $0 in Common 1 and in Common 2 at only $4K for the purchase of less than 50 tons of salt. Purchases of materials in 2015 contribute to these low 2016 expenditures. Low fuel prices continue to be a financial benefit to the County. As of February of this year, Sales tax receipts and interest on those receipts that are originally deposited into the Road Sales Tax and CART funds then transferred in part to . Common 1, Common 2 and Bridge funds are being recognized as Transfers into those funds instead of as revenue Items. This is to present the revenues from these resources as having only been received once by the County. Previously readers of the Financial Statements may have been seen these funds recognized as revenues twice and concluded that these revenue streams were higher than actual. An adjustment was made YTD for 2016 as of the end of February. Assessment 3 Revenue from Collector Withholding is overstated YTD as of the end of February by $541<.The cause was promptly detucted and was corrected In March. The $13,800 Contract expense In February was for the EV Pulse premium. LEST In February Salary expenditures for the Sheriff's department began being charged to the LEST fund. The $2,600.00 expenditure for Equipment was for a 40 ft. High Cube Container. This item will be used for storage purposes for the Sheriffs department. Hardware/Software expense includes a one-time $3,900 charge for the December 2015 setup of the Pulse System. Law Library At the request of the external Auditors the County is now presenting summary financial information related to the Library Fund. Previously the Law Library fund was tracked separately but included in the budget for the County as well as in the Audit reports as a Non-major special revenue fund. 0 1%*#1(7.418* :*25%*5E 1Rlk, -Joy. en- ine&2\ ¢A¢ all & - C<2(Lted e\D\N fo·2'€ .F·444 -aedAL\ki 1 -DEW 440 0 - re"-421 teeua l 6 +5 5&085. 17W, t - CS FEAM -ater*1-5 - 997; . 2 - 9*22· 51 1 / 14€5 8 - vue,via ·4> G.p.€: 0 - 635- ARE .plcwus &'f k}of[Z- -afy Uww €k.1-6343 C.DAT€MXS R - re,040 k.ol\.oW 110-0- i?- (461-3 -fern foac g 9. CVLEVO) - a,No.4 Fesoffact'Ad) 1, Coc} - OrieW*Ck CRAP) - Ovle €Q Dot - ta'f- c ey<* 'd-fil.c4 -* LMPrOVJ/LQA(b : * 6 CALUA.6 92+ WA - acl i BACke8 Col/A 2922"29 0 - Jok +1% % fferf< (21{64 brosh cdkd ' 4% f Va,#*04 rh + 94-+19 , Prgppltvt,) 6( bfusk Colt{3 i 0 Recorded In Ch N n County M ou I l ili 111'll 1 1 1 Recording Datemme: 04/04/2016 at 10:42:2# AM Instr #: 2016L03784 Book: 2016 Page: 3739 249· ..A 2 i SEAL! 2 Pag": 4 1%.. 14*f Fee: $23.00 S 20160003676 94*......28¥ BILLINGS SPECIAL ROAD DISTRICT Kelly Hill Records, 01 Deeds RIGHT OF WAY DEED ¥20!6-0027 THIS DEED is made and entered into this t day of ,42 b , 2016, by and betweenG,re t. Mar+er (Name) ofri r:,6 64 (County), Flo (State), hereinafter refd#ed to as 'Grantor», and CHRISTIAN COUNTY, MISSOURI, a political subdiviston of the State of Missouri, its successors, administrators and assigns, atl of which are hereinafter collectively referred to as 'Grantee." WiTNESSETH, that the Grantor, In conskleration of the sum of One and No/100 Dollars ($1.00) and other good and valuable conslderation to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, Rs successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. - TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and Immunittes thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on Its part and on behalf of its heirs and assigns that it Is lawfully seized of title to the real estate through which said easement Is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the tItle to the said premises unto the said Grantee and unto its successors and assigns forever,against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the propere. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granteel. -Erm t· 201 iA#%#9 -©89*4Rk@**M[tigtric - L £1 R.aclgejmmi 3 6* 4&4-4 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continulng covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. k>. 14«4=, (Slgnade of Representative) STATE OF MISSOURI jSS COUNTY OF (NU.Attan ) a , On this \ 1'k day of <0 6 uah 0.1 - 2016, before me personally appeared . <34 Q.0-Clh N.et , to me pekonally known, who, being by me duly sworn, 9/ did state that he/she executed the foregoing Instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. . -AR[kIE 0. Clee ; 01 to_we. 41 (Lb /1 NOD== SOW Public Coror00: lomd 101 01021 Count [-p«- 0 0,lu,ne,3 < My Commlltion Enims: Auntttl2.2015 . Commilon Napbor. 12018111_. d Name) My Commission Expires:8- la>l 6 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantees for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted thisdayo, Ao,-,3 . 20i Ray WK*r, Rr*sidind Co missioner -SE*#on-fihilders, Eastern Commissi oner p1.5©10 Qu# BIll Barnett, Western Commissioner ST: f (0/ia¥.10- 0 Codnty Clerk ©Matom® ©©ul*9 [MIU©©@and F·•.977*59' *11!&4%%204119.-4 3 F-*%23 ORDER NO. 4-4-16-01 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: April 4,2016 SUBJECT: CASE NUMBER 2016-0022 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 20.28 acre tract of land from A-R (Agricultural Residential District) to RR-1 (Rural Residence District) in order to lawfully permit land use compatible with surrounding panels and be reflected as such on the Christian County Zoning Map located near the south side of East County Line Rd., Ozark, Missouri, Parcel 4-0.8-34-0-0-2 and legally described as follows: THE WEST HALF (Wl/2) OF THE NORTHEAST QUARTER (NE1/4) OF THE NORTHEAST QUARTER (NE1/4) OF SECTION THIRTY-FOUR (34), TOWNSHIP TWENTY-EIGHT (28) , RANGE TWENTY-ONE (21), CHRISTIAN COUNTY, MISSOURI. The Christian County Planning and Zoning Commission did, during public hearing on March 21, 2016 vote 3 unanimously to recommend approval of this request. Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Childers, seconded by Commissioner Barnett, vote unanimously to approve this request for change in zoning designation. Done this 4th day ofApril, 2016, at 10:30 a.m. CIIRISTIAN COUNrY COMMISSION Yes -lf 1 / Ray Weter / Dated: 4/0 ¥/16 Presiding Commissioner 7 • Yes A -SliVAnn Childers Dated 5454$ Commissioner, Eastern District A C c, ¢\ id? <© (IRAA.9- Yes t.<-- BiIi Barnett Dated: 9-444 Commissioner, Western District D ATTEST: 4» 01*4 Kay Bro01 County Clerk 23385-000\ 383506.doc 2//A#0-0*4* -16 Christian County Commission 100West Church St, Room 10 0 Ozark MO 65721 92/- April Term http://ChristianCountyMO.iqm2.com 0.9% - Minutes - Thursday, April 7, 2016 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Aft*hdde Nit-hWO c 9 - ... - *Tit16. -- Or-€ I - -7-1-JAistateE-77 2 -.*4'rivat i Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Rachel Hankins Assistant Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda D The meeting was attended by Commission Secretary Cheryl Mitchell and Bob Rubino. i Presiding Commissioner Weter entertained a motion to approve the agenda for April 7, 2016. RESULT: ADOPTFD [UNANIMOUS] MOVER: Sue Ann ,Childers, Eastern-Cbmmissioner.f .-fr SECONDER: Bill Barnett, West€frn Commissionier -4 1 4 . -AYES: Ray Weter, Bill Beirhett, Sue Ann thilders *: - -9 _ Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell & Bob Rubino. The Minutes for 4/4/2016 were reviewed & corrected. Presiding Commissioner Weter entertained a motion to approve the minutes for 4/4/2016. RESULT: i ADOPTED [UNANIMOUS] MOVER: 'Bill Barnett, Western Commissioner ; SECONDER: Sue Ann Childers, Eastern Commissioner i 0 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Motion to Approve Financials 0 April Tenn Thursday, April 7, 2016 AM The meeting was attended by Commission Secretary Cheryl Mitchell & Bob Rubino. Documents from Empire were presented with an agreement to provide carrier internet service for the Sheriff's office & Judicial area. The contract is for 36 months. The Commission looked at previous contract to compare differences of monthly charges. Presiding Commissioner Weter entertained a motion to table the financial statement for Empire until they are able to compare information from previous contracts. RESULT: ADOPTED [UNANIMOUS] . „+L 4 :t. ' MOVER: .Sue.-Ann Childers, Eastern Commissioner r 1, i i. SECONDER: 6 · Bill Barnett, Western Commissioner b 1 4- 1 ,· , _ 4 AYES: Ray Weter, Bill BarneSue An«ChilderL . ' 1. Motion/Vote - 9:15 AM Bob Barnhart-Building Inspections Report - Quarterly Report The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Todd Wiesehan, Judy Dollarhite, Robert Palmer, Miranda Beadles and Bob Barnhart. D Bob Barnhart was unable to attend the meeting. A new meeting for the quarterly report was scheduled for Monday April 11, 2016. RESULT: MEETING CANCELLED Motion/Vote - 9:18 AM Todd Wiesehan-Planning and Development Discussion - Quit Claim Deed-Jess & Mildred Webb, Jimmy & Pamela Burky, Andrew Staiger-TeMIl Road The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Todd Wiesehan, Judy Dollarhite, Robert Palmer & Miranda Beadles. Todd presented a Quit claim deed for Jess and Mildred Webb. Todd said that the property allows for efficient right of way for construction of the new bridge. The Deed is now completed, a check for recording fees is complete. Presiding Commissioner Weter entertained a motion approving the quit claim deed for Jess & Mildred Webb RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: . Sue Ann Childers, Eastern Ccimmissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - Motion to Accept Quit Claim Deed Jimmy & Pamela Burkey 21Page D April Term Thursday, April 7,2016 AM The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Todd Wiesehan, Judy Dollarhite, Robert Palmer & Miranda Beadles. Jimmy & Pamela Burkey quit claim deed Presiding Commissioner Weter entertained a motion to accept the quit claim deed for Jimmy and Pamela Burkey. RESULT: 0 ADOPTED [UNANIMOUS] MOVER: Sue Anh Childers, Eastern Commissioner r 7 SECONDER: Bill Barnett, Western Commissioner AYES: Ra¥ Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Motion to Accept Quit Claim Deed Andrew Stager K The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Todd Wiesehan, Judy Dollarhite, Robert Palmer & Miranda Beadles. Presiding Commissioner Weter entertained a motion to accept the quit claim deed for Andrew Stager - Terrill Rd. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Cominissioner SECONDER: Sue Ann Childers, Eastern Commissibher _ AYES: Ray Weter, Bill Barnett; Sue Ann Childers Motion/Vote - 9:32 AM Lee Johnson-Recycling Report - Quarterly Report The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Judy Dollarhite, Robert Palmer, Miranda Beadles, & Lee Johnson. The quarterly report was presented by Lee Johnson, Recycling Supervisor. Lee said everything is going good we need to start thinking about investing in a cardboard bailer. At this time we have a plastic & a cardboard bailer. Presiding Commissioner Weter asked what does a bailer cost. Do you keep track of poundage? Lee said yes I keep track of everything we have done 170,000 lbs so far this year. We are starting to get people from Ava & Nixa now. At this time we are a load and a half ahead of what we did last year. 0 Commissioner Childers asked if a lot of the poundage is card board? Lee said yes. Presiding Commissioner Weter asked are you scheduling times for people to come in? 31Page 0 April Term Thursday, April 7.2016 AM Lee said yes, scheduled times are needed now that they are busier. Presiding Commissioner Weter asked how the facilities are doing, how is the new bathroom. Lee said everything is good, we cut down on the propane usage. Commissioner Childers that they will put the cardboard bailer on the wish list. Commissioner Barnett asked are you still collecting trash. Lee said no I have caught a break lately as they have been discarding it in the bin next to me. Presiding Commissioner Weter asked if the vehicles that were repaired last year were doing ok. Lee said yes. Presiding Commissioner Weter asked if the personnel were doing well and if the grounds were doing good. Lee said yes everything is going great. 3 Commissioner Barnett asked is everything staying on the impound lot or is it running over. Lee said we are keeping it maintained in our area. Presiding Commissioner Weter entertained a motion to approve the quarterly report. Any comments Bob Rubino asked if the companies picking up the recycles are paying us or are we paying them. Lee the companies picking up are paying us. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:45 AM Brad Cole-Christian County Sheriff Discussion - Requisition Fund Resolution The meeting was attended by Commission Secretary Cheryl Mitchell, Bob Rubino, Todd Wiesehan, Judy Dollarhite, Robert Palmer, Amber Derran, Headliner, Amelia Wigton, 0 Headliner, Lacey Hart, Brad Cole, Sheriff, and Jim Billedo. 41Page April Term Thursday, April 7, 2016 AM Presiding Commissioner Weter said that this is the second attempt at resolving differences on proper account funds for the Sheriff. Commissioner Weter read a statement presented from sheriff. Lacey said this is the first that I have heard any response from the Sheriff. Presiding Commissioner Weter said we are trying to work within the policy. The auditor and the office holder should work together to settle these issues. Lacey read the policy to the Commissioners. Lacey wanted to explain her side of the story and went off the agenda according to Commissioner Weter. Lacey said I have communicated in the past in regards to these issues with an unreasonable response, this entire process is causing a huge delay. Commissioner Childers explained to Lacey that in the policy it states that you contact the office holder and usually by the time an issue gets to us it is solved and the problem is that the issue is not being solved before it comes to the Commission. Lacey said I have tried to properly communicate with the Sheriff. Commissioner Childers said when we get the white sheets, we assume you have already communicated with the Sheriff or office holder. These forms go to the Sheriff or office 4 holder and we don't see them because the issue should be solved before it gets to us. Lacey said I disagree with the Sheriff's budget because the budget should include vehicles and equipment, 1 want to present this so it will help. Lacey read from a report about preparing property and getting it ready for intended use. Lacey read from several reports explaining that equipment should be included in vehicle purchases. Commissioner Childers said the public wants to know how much the car cost and then what the equipment cost to get it ready for the intended use. Lacey explained her point of view, the outside auditor isn't doing a compliance audit, they are concerned only with if it is materially correct, does the reader have enough information, I have tried to inform you Commissioner Childers said in regards to insurance, having an equipment list is perfectly acceptable to our insurance agent. Lacey said having a list of equipment or the car with the equipment included is practical and what I am trying to do is record all these costs and keep it separate. What 1 am attempting to do is be open and transparent with how tax dollars are being spent. I am trying to keep us in line with general accounting practices and by doing that I am told by someone in the Sheriffs office that I am creating a hostile work environment. Sheriff Brad Cole said Lacey you have not been communicating with me. 1 have a phone you can call me. I am the Sheriff, no one else is Sheriff and you haven't communicated with me. What I am telling you is that you can call me anytime. Lacey said I have to submit anything like that in writing. 51Page 0 April Terrn Thursday, April 7,2016 AM Commissioner Childers said no, the only time it needs to be submitted in writing is if there is a dispute. Lacey said that there is a dispute. Sheriff Brad Cole asked how do you know if there is a dispute if you don't call me. Sheriff Brad Cole said the auditor cut my equipment budget from $75,000.00 to $25,000.00. I told her that wouldn't work, in my budgets I account for certain items and if the budget is cut then we can't purchase what we need for the year. That is when I reallocated funds so that it could bring these numbers back into balance. Our inventory is accurately tracked by our agency and as of now we have a clear inventory in our department, the Chief Deputies went to extreme measures to make sure. Lacey said the auditor is responsible for inventory, however, the budget the Sheriff submitted didn't clearly indicate the number of vehicles they wanted to buy and where the cost was allocated. The Commission had previously stated that they didn't want any funds allocated from COLE for 2016 and $500,000.00 of the Sheriff's budget was from that account. Cuts that needed to be made was that $500,000.00 and what had to be submitted was a cut for that budget. 1 looked at what was spent in the past and went from there. In 2015 when we amended the budget and everything, including equipment < was included in the cost of the vehicle. What we look for is what is budgeted for and if , the Sheriff stays within the budget. I am not going to refuse to sign off on anything that goes over budget but my job is to find reasoning why they went over. Commissioner Childers said What I am hearing is that it doesn't matter if we go over budget because it can be adjusted. Lacey said as long as the Sheriff stays within his total budget, he is good. Having a budget that makes sense and is clearly communicated is what we are aiming for. Hopefully I have done a little education here, I don't want to prevent him from doing what he needs to do as a Sheriff and as a county we grow, develop and hopefully get better. Presiding Commissioner Weter asked the Sheriff if he agreed with what Lacey was saying. Sheriff said you have what I submitted. Commissioner Weter said all of these requisitions that were submitted come out of the same fund, is that right. Lacey its been split all over, 1 attribute it as a lack of knowledge, a lack of understanding, so that it is clear of how we are spending our money, that is what I am going for Ray asked the Sheriff do you buy into what she is saying. Sheriff I understand exactly what she is saying, when I budget I include certain items and the money allotted for those items. Commissioner Childers said if the bottom dollar is the same then why does it matter if the Sheriff picks a different account within that budget? 61Page 1 0 April Term Thursday, ApriI 7,2016 AM Lacey said because it is a matter of transparency and what would be transparent to the public. Commissioner Weter said there has been plenty of discussion on this issue when we did the budget meetings. Sheriff whatever you do, please do it in an expeditious manner because these vendors need to be paid. , Commissioner Childers saidweall want them paid. Lacey said I have already signed off on these requisitions. Commissioner Weter said the auditor has agreed for the Sheriff to come to her office and communicate these matters. Lacey said its a matter of how to classify it, 1 am the one that took the accounting classes. Commissioner Barnett said I don't understand why you two can't take these requisitions and come to a conclusion. Commissioner Childers asked what do you want us do if you can't come to a conclusion. Lacey said do what the accountant says. Commissioner Childers asked what is your definition of equipment. Lacey said a storage item is definitely a piece of equipment, anything that they are installing into these vehicles when they are brand new, that is part of the cost of the vehicle. If we have a vehicle that has been in a wreck and we are replacing the light bar that is maintenance. Commissioner Weter said I think that what we need to agree on is that as long as it is coming out of the 435 fund, Sheriff, you can buy what you want. Lacey said we want the Sheriff purchasing what he needs for his office. Sheriff said that if it is items purchased for business operations, 1 understand that, I'm not buying stuff just to be buying stuff, what is important I budgeted $144,000.00 for vehicle purchases this year, at the end of the year, it looks like the Sheriff over spent and went over his budget by $31,000.00 and doesn't know how to manage his money. Lacey said but there will be $31,000.00 decrease in the equipment budget. Commissioner Weter said you have been talking for the better part of 45 minutes and if you think I will remember everything you said, you are mistaken. Lacey said we are trying to move on and get a resolution you involved yourselves, you . decided to get involved. 0 Commissioner Childers asked what happens with the Sheriff if you can't agree. Lacey said it looks like will go with what your AP person says and we'll go with that. That is what I am asking the Commission to clarify. 71Page 3 April Term Thursday, April 7, 2016 AM Commissioner Childers asked what happens to the Sheriffs budget (expenditures) on the books if you don't agree with the Sheriff. Lacey said I have already responded to that. Commissioner Childers said so you will go with his books. Lacey said no 1 am not committing to that, at the end of the year if I have the authority, which 1 believe I do, I can change that, I don't think there is a trusting of the auditor to have some idea of what he/she is doing. Commissioner Childers I think that it is important to note that the Counselor John Housley wrote the policy, so you guys go upstairs and decide what to do, then later you can go in and change it on the books to the way you want to. Lacey said no that isn't what I am saying. ' Commissioner Childers said yes it is Commissioner Weter is there any case law. Lacey said you look at the plain language at the statute, 1 am looking into that Let's move on, let's get these people paid. 0 Commissioner Childers said what I am hearing is that you will straighten this out and we ' will never here an issue like this again. Lacey said I would like that. Sheriff said I only have one other question. I had one requisition that was returned from ' the Commission date 4/4/2016, has my budget been amended by the commission? The reason I asked that is because on this requisition it has been changed from the LEST fund to the Cole fund and it if it hasn't been amended then why did that happen. Lacey said there were things being budgeted to commissary that weren't appropriate, sleep beds were purchased each of these items were being purchased as equipment but it isn't equipment, it is more of a supply natured item. There are two accounts that were inactivated, jail supplies and jail cleaning supplies. In talking with Mr. Ramage we decided that we need to reactivate those accounts. Sheriff said he did speak with you but Mr. Ramage also told you he didn't have the authority to make that decision and that you need to speak with the Sheriff. Lacey said I don't recall that, as long as we stay within the total budget we are fine. Commissioner Weter asked if those stackable beds were consumable. Sheriff said so you are saying that I can't buy stuff that I budgeted for unless its over $1000.00 or more. 0 Lacey said I'm saying that everything needs to be budgeted appropriately. Commissioner Weter said if your going to turn the Sheriff's world upside down then all of these things should have been phased in rather than turning his world upside down 81Page April Term Thursday, April 7,2016 AM and I agree with Bill that you two need to communicate. I don't think you can communicate effectively in your office Lacey, you will need to go to the Sheriff's office. Lacey said I don't have any problems talking and having a conversation with Brad. Commissioner Barnett said your going to need to get together with people as new · people come in Lacey said I have done that in the past and showed them common practices etc. The person doing the coding would learn and change. Commissioner Barnett asked where is that happening. Sheriff said we are coding what we budgeted appropriately. Lacey and the Sheriff agreed that they would schedule a time after the meeting to get d together to resolve this issue. Commissioner Childers can we do this now, you and the Sheriff? Presiding Commissioner Weter entertained a motion to return this issue to the Sheriff & auditor to make a resolution. Public Comments Bob Rubino said as a voter of Christian County, I am sick of reading about these late fees this isn't acceptable, I am not pointing fingers but this is ridiculous and a waste of our tax payers money. Judy Dollarhite said if our auditor and Sheriff can sit down and define what is equipment and what isn't and then that would require an amendment to the budget, the bids of when that vehicle went out should show what the vehicle cost are and what went into the vehicle. Robert Palmer said one thing that is important, every department in the county has a controller can teach and explain to each person how to control the budget, a poor controller will bankrupt a business, a poor auditor will give us nightmares, it is learning that by budgeting properly, Brad has a huge job, and an auditor can be his best friend. Next year will be better and Brad will have more control over his budget. Robert gives an example as a contractor. We can blow budgets apart by not recognizing good leadership. Give somebody permission for somebody to make the decision. Jim Billedo said I have also seen the paper, 1 was down here when you did the budgets, you have nice spreadsheets, you take all this time, 1 never heard you say one time Lacey, 91Page 0 April Term Thursday, April 7, 2016 AM it was all about this is how we do it. You need to learn how to work with people and their budgets, 4 months into it you are here arguing about this and that, there shouldn't be one doubt about paying a bill for him, it is absolutely absurd aboutthe time you spent, all you can talk about is how this county does this and how that state does this, we are in Christian County in the State of Missouri not in another county, you need to start figuring out how to work with the departments and helping them with their budgets, these people are professionals and have been doing this for years, they know what they are doing, I feel like that was valuable waste of our time and money. Commissioner Weter interjects while Jim is speaking and asks him to direct his comments to the Commission and not to an individual office holder. RESULT: ADOPTED [UNANIMOUS] =1 MOVER: Bill Barnett, Western Commissioner + et i SECONDER: Sue Ann Childers, Eastern Commissioner AXES: RNy Wetdr, Bill Batriett,Sue Ann Childers III. , Adjournment The meeting was closed at Motion/Vote - 11:00 AM Motion to Adjourn The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to adjoum. RESULT: ADOPTED [UNANIMOUS] ·i MOVER: Sue Ann Childers, Eastern Commissioher SECONDER: Bill Barnett,:Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers., Motion/Vote - 1:55 PM Motion to go into Emergency Closed Session per Statute 610.021.2 The meeting was attended by Commission Secretary Cheryl Mitchell and Auditor Lacey Hart. Motion for Roll Call Vote. ROLL CALL VOTE: Presiding Commissioner Ray Weter (Yes), Western Commissioner Bill 0 Barnett (Yes), Eastern Commissioner Sue Ann Childers (Absent). 10IPage 0 April Term Thursday, April 7, 2016 NA Presiding Commissioner Weter entertained a motion to move into an Emergency Closed Session per Real Estate Statute 610.021.2. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barhet Western commissioner SECONDER: Ray Weter, Presiding Commissioner , i AYES: Ray Weter, Bill Barnett P /' ABSENT: Sue Ann Childers . 0 Motion/Vote - 2:05 PM Motion to Dissolve Closed Meeting The meeting was attended by Commission Secretary Cheryl Mitchell and Lacey Hart. i Presiding Commissioner Weter entertained a motion to dissolve the emergency closed session meeting. RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Bill Barnett, Western Commissioner 0 SECONDER: 1 Ray Weter, Presiding Commissioner I. AYES: Ray Weter, Bill Barnett ' ABSENT: Sue Ann Childers : --1 Motion/Vote - Motion to Adjourn The meeting was attended by Commission Secretary Cheryl Mitchell. Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Presiding Commissioner SECONDER: 'Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers 0 11IPage emr=ATB ®42-5*at 4 Mi.* I: I:. - 1 -%21 R o 6 6 In Ch an County M] url 11 Recording Datemme: 04/07/2016 at 11:20:41 AM In sir #: 2016L04000 2%€m-*fe'*,0- Book: 2016 Page: 3954 ef 4%- ( i'SEAL) 1 1 p.gal: 5 Wi #* 0 F.e: 491542 1 $36.00 820160003900 GREAT RIVER ENGENEERING Kelly Hall ¢ Recorder al Docd: , QUIT CLAIM DEED THIS INDENTURE, made this Y'C day of 692.Omber . 20 19 0 by and between JESS L. WEBB & MILDRED RENEE WEBB, husband and wife, of the County of Christian, State of Missouri, hereinafter called "Grantor," and CHRISTIAN COUNTY, STATE CF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 West Church Street Room 100, Ozark, Missouri 65721); WriNESSETH, that said Grantor, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, to It paid by the Grantee, the receipt of which is hereby acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, its heirs and assigns, the following described real estate and interests in real estate In the County of Christian, State of Missouri, to-wit: (SEE ATTACHMENT"A") TO HAVE AND TO HOLD the premises aforesaid, with all and singular the rights, privileges, appurtenances and immunities thereto belonging, or in anywise appertaining, unto the said Grantee, so that neither the said Grantor nor its heirs, nor any person or persons for it or in its name or behalf, shall or will hereafter claim or demand any right or title to the aforesaid premises or any part thereof, but they and eve,y one of them shall by these presents be excluded and forever barred. 0 ©814©%6®n ©©&[10*p [Ell©*©and ?*#&*:*gil .r--:-r¥- tti?1&Ed IN WITNESS WHEREOF, the said Grantor has hereunto set its hand and seal thedayand year first above written. Jess L. Webb LMi vdd.44• U &*8 Mildred Renee Webb 3 STATE OF MISSOURI J ACKNOWLEDGEMENT OF HUSBAND AND WIFE couNTY oFF\55(bri ) ss, On this 02 nd day of t¥¥0Yhber . in the year 20 15, before me, a Notary Public in and for said state, personally appeared Jess L Webb and Mildred Renee Webb, his wife, to me personally known, who, being by meduly sworn, did say that they are the persons described in and who executed the foregoing instrument and acknowledged that they executed this document as their free act and deed. CMEA Cone·g ima the day and year first above written. WHEREOF, 1 have hereunto set my hand and affixed my offidal seal, at my office in 5_olm, u kki NOTARY PUBLIC "Notary Seal" Print Name: TEREASA WHITE Notarv Publla-Notarv Seal Myterm of office expires:Ily 9.7,9015 STATE OF MISSOORI Lawrence County 14 Comm'#Ion EFir,$ Jul, 27. 2018 Commiliton #14909831 D ©Matlan ©@U[*p INE©©@Mru IMEAE&£,t 1,1,ru2 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Dead from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 74 day of Ar! 1 116, 11*A lt-7,74 RayWet¢, Presiding Commissioner CAR, (6*J BLdo ki) 0 me Ann Childers, Eastern Commissioner 8 22 2awuxt i3ST: Bill Barnett, Western Commissioner o®ty Clerk C££'44, i SEAL)0-'14,11'tw- '/, 77 cuv 4"Aill„,4, 0 ©h#*Man ©@&1@19 (MIQ©@@and 19/diing 9 P?123*Ffl ,*. vea-»-·Id ATTACHMENT "A" (PAGE 1 OF 2) TRACT NO. 4 GRANTOR: JESS L. WEBB & MILDRED RENEE WEBB (GRANTOR'S DEED FILED AT THE CHRISTIAN COUNTY RECORDER'S OFFICE, BOOK 290, PAGE 3034.) A PARCEL OF LAND FOR TERRILL ROAD, BEING A PART OF THE SOUTHEAST QUARTER OF THE ' SOUTHWEST QUARTER OF SECTION 1, TOWNSHIP 27 NORTH, RANGE 24 ·WEST IN CHRISTIAN COUNTY, MISSOURI, SAID PARCEL HEREINAFTER DESCRIBED FROM THE SURVEYED CENTER LINE OF TERRILL ROAD FOR THE CHRISTIAN COUNTY BRIDGE #0580021 OVER TERRILL GREEK REPLACEMENT PROJECT. THE SURVEYED CENTER LINE OF TERRILL ROAD IS DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 1, TOWNSHIP 27 NORTH, RANGE 24 WEST; THENCE N89°05'35"W 3 ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER, 577.67 FEET; THENCE LEAVING SAID NORTH LINE, 801°27'11"W, 7.35 FEET TO A POINT ON THE CENTER LINE OF TERRILL ROAD AT PROJECT CENTER LINE STATION 0+00 FOR THE POINT OF BEGINNING OF THE CENTER LINE DESCRIBED HEREIN; THENCE 888°32'49"E, 104.10 FEET TO CENTER LINE STATION 1+04.10; THENCE S88°28'20"E, 352.00 FEET TO CENTER LINE STATION 4+56.10; THENCE EASTERLY THROUGH A CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF 09°37'40% A RADIUS OF 500.00 FEET AND A CHORD BEARING OF N86°42'50"E, AN ARC DISTANCE OF 84.02 FEET TO CENTER LINE STATION 5+40.12; THENCE N81°54'01"E, 31.70 FEET TO CENTER LINE STATION 5+71.82 FOR THE POINT OF TERMINATION. THE PARCEL OF LAND HEREIN CONVEYED IS DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 10.01 FEET LEFT OF PROJECT CENTER LINE STATION 2+57.73, SAID POINT BEING THE NORTHWEST CORNER OF GRANTOR'S LAND ON THE NORTH LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 1; THENCE EASTERLY ALONG SAID NORTH LINE TO A POINT 11.64 FEET LEFT OF CENTER LINE STATION 4+08.14, SAID POINT BEING THE NORTHEAST CORNER OF GRANTOR'S LAND; THENCE SOUTHERLY ALONG THE EAST LINE OF GRANTOR'S LAND TO A POINT 35.48 FEET RIGHT OF CENTER LINE STATION 4+08.65, SAID POINT BEING ON THE EXISTING SOUTHERLY RIGHT-OF-WAY LINE OF TERRILL ROAD; THENCE SOUTHWESTERLY ALONG SAID EXISTING RIGHT-OF-WAY LINE TO A POINT 44.87 FEET RIGHT OF CENTER LINE STATION 3+56.25; THENCE LEAVING SAID RIGHT-OF-WAY LINE, SOUTHNESTERLY TO A POINT 50.00 FEET RIGHT OF CENTER LINE STATION 3+23.05; THENCE WESTERLY TO A POINT 50.00 FEET RIGHT OF CENTER LINE STATION 2+57.75, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND; THENCE NORTHERLY ALONG SAID WEST LINE TO THE POINT OF BEGINNING. 0 CONTAINING 2,469 SQUARE FEET (0.057 ACRE) OF NEN RIGHT-OF-WAY. ©Matoan ©@u'*9 1%108©©94 *bea*¢40319* . 1 0 ATTACHMENT "A" (PAGE 2 OF 2) ALSO, A TEMPORARY CONSTRUCTION EASEMENT, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 50.00 FEET RIGHT OF PROJECT CENTER LINE STATION 2+57.75, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND AND THE ABOVE-DESCRIBED NEW RIGHT-oF-WAY LINE; THENCE EASTERLY ALONG SAID NEW RIGHT-OF-WAY LINE TO A POINT 50.00 FEET RIGHT OF CENTER LINE STATION 3+23.05; THENCE NORTHEASTERLY ALONG SAID NEW RIGHT-OF-WAY LINE TO A POINT 44.37 FEET RIGHT OF CENTER LINE STATION 3+56.25, SAID POINT BEING ON THE EXISTING SOUTHERLY RIGHT-OF-WAY LINE OF TERRILL ROAD; THENCE NORTHEASTERLY ALONG SAID EXISTING RIGHT-OF-WAY LINE TO A POINT 35.48 FEET RIGHT OF CENTER LINE STATION 4+08.65, SAID POINT BEING ON THE EAST LINE OF GRANTOR' S LAND; THENCE SOUTHERLY ALONG SAID EAST LINE TO A POINT 50.66 FEET RIGHT OF CENTER LINE STATION 4+08.82; THENCE LEAVING SAID EAST LINE, SOUTHWESTERLY TO A POINT 65.00 FEET RIGHT OF CENTER LINE STATION 3 3+24.31; THENCE WESTERLY TO A POINT 65.00 FEET RIGHT OF CENTER LINE STATION 2+57.76, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND; THENCE NORTHERLY ALONG SAID WEST LINE TO THE POINT OF BEGINNING. CONTAINING 2,283 SQUARE FEET (0.052 ACRE) OF TEMPORARY CONSTRUCTION EASEMENT. THE ABOVE-DESCRIBED TEMPORARY CONSTRUCTION EASEMENT SHALL TERMINATE ONE (1) YEAR AFTER COMPLETION OF CONSTRUCTION AND ACCEPTANCE OF THE CONSTRUCTION PROJECT BY GRANTEE. (BEARINGS ARE BASED ON GRID NORTH, MISSOURI COORDINATE SYSTEM OF 1983, CENTRAL ZONE.) (END OF DESCRIPTIONS) OrM/S #,3 f ... 0% 0 : e. 19 - PROJECT NO. 3500 : BRIAN D. ; #MA GREAT RIVER ENGINEERING, INC. : LS-2472 :- M. JULY, 2015 .12 VIELE ,>9*gld!*OP' Li 117720,6 0 ©IM©Man ©@10*w [ME@*@104 UR#98#tegMflk 0 F MREPER=& Recorded In Chrlattin County, Missouri Recording Datemme: 04/07/2016 at 11:20:41 AM Instr #: 2016L04001 /1=494. Book: 2016 Page: 3955 009.······.43' 9 2 i SEAL? g Pig": 8 9. ..1 af Fee: :36.00 S 20160003900 941.- . b Killy Hant IE GREAT RIVER ENGINEERING Recorder ol Doed QUIT CLAIM DEED THIS INDENTURE, made this / 6, day of 4,4 + , 20 --2 0 by and between JIMMY D. MURKY and PAMELA D. BURKY, husband and wife, of the County of Garland, State of Arkansas, hereinafter called "Grantor," and CHRISTIAN COUNTY, STATE OF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 West Church Street, Room 100, Ozark, Missouri 65721); WITNESSETH, that said Grantor, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, to it paid by the Grantee, the receipt of which ks hereby acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, its heirs and assigns, the following described real estate and interests in real estate in the Artacnment, Dur,Al 1•uu 1 . UtXl ,, , 2016. Ray Weter, Presiding Commissioner 01- *dif-U1. Ullb Sue Ann Childers, Eastern Commissioner 0 6&2 84,UPL Bill Barnett, Western Commissioner A (t#Inty Clerk 091 0... SI AL) 80:.........ass 444'Res. 0 ©h[Flate®[m ©@an#11* [MIOg©@aurn -1 Elk€¥**El££52**#31*g 1 D Im- R co d d In Ch latlin County, M:sou I Recording Datemme: 04/07/2016 at 11:20:AM Instr #: 2016L04002 .,09·····.r». - Book: 2016 Page: 3956 244. 0 1 SEAL; 1 0 Page.: 6 131 .hi Q: Fee: $36.00 S 20160000900 , '08.....1e¥ E Kelly Hill 4 GREAT RIVER ENGENEERING Recorderol Deeds Z 3 m QUIT CLAIM DEED -2 pb THIS INDENTURE, made this D day of Fe.13RUMIR-Y , 60.16 0 by and between ANDREW STAIGER, A/K/A ANDREW K. STAIGER, a single person, of the County of Christian, 5tate of Missouri, hereinafter called "Grantor," and CHRISTIAN COUNTY, STATE OF MISSOURI, hereinafter called "Grantee" (mailing address of Grantee: 100 West Church Street, Room 100, Ozark, Missouri 65721); WITNESSETH, that said Grantor, for and in consideration of the sum of One Dollar (31.00) and other good and valuable consideration, to it paid by the Grantee, the receipt of which is hereby acknowledged, does by these presents REMISE, RELEASE AND FOREVER QUIT CLAIM unto the said Grantee, its heirs and assigns, the following described real estate and interests in real estate in the County of Christian, State of Missouri to-wit: (SEE ATTACHMENT"A") TO HAVE AND TO HOLD the premises aforesaid, with all and singular the rights, privileges, appurtenances and immunities thereto belonging, or in anywise appertaining, unto the said Grantee, so that neither the said Grantor nor its heirs, nor any person or persons for it or in its name or behalf, shall or will hereafter claim or demand any right or title to the aforesaid premises or any part thereof, but they and every one of them shall by these presents be excluded and forever barred. 0 ©M©Man ©©&0[mly, [MIUSS©Ul Ai l- 0 ..42/*47/43/1- a IN WITNESS WHEREOF, the said Grantor has hereunto set its hand and seal the day and year first above written. Andrew Stalger 0 STATE OF MISSOURI ) INDIVIDUAL ACKNOWLEDGEMENT COUNTYOF Chrigiar) ) SS, Ara On this O day of ·Gibruar , in the year An/6. before me, a Notary Public In and for said state, personally appeared Andrew Staiger, who, being by me duly sworn, did say that he Is the person described In and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. And said Andrew Stalger further declared himself to be single and unmarried. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal, at my office in 74 111 ngs, (415550# L v'i · the day and year first above written. NOTARYPUBUC· "Notary Seal" Print Name: Mi col€ -1.6mt 110 n '00,1,1 My term of office expires: IM,i vr.M M? 1 zo/y 2 f or=29 5 & 8 : NOTARY : S %,6.e.3,2 449„i,'0, NICOLE HAMILTON Comm#14593223 Ch,lotlin County State of Missouri 0 My Commission Expires Mar. 19, 2018 1 ©D,irrO©90®01©@9[mityg [MIO#©©&1[FO e¢49}52952&4 dir-+91- 7 02*02 0 * The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved: and Adopted this 741- day of Af RayVeterl Presiding Commissioner 04 L BL,-i#-0 »Sde Ann Childers, Eastern Commissioner 3 8 222 B wwkit Bill Barnett, Westem Commissioner C 954 4-,- Ck. %%· ult,Imi AL ...Ky IAN COK# liti. ©hrle®®[m ©@ul[mily, [Mll©©©wlrO -#TRE@£'im?*4 11 ATTACHMENT "A" (PAGE 1 OF 2) TRACT NO. 5 GRANTOR: ANDREW STAIGER (GRANTOR'S DEED FILED AT THE CHRISTIAN COUNTY RECORDER'S OFFICE, BOOK 2010, PAGE 13599.) A PARCEL OF LAND FOR TERRILL ROAD, BEING A PART OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 1, TOWNSHIP 27 NORTH, RANGE 24 WEST IN CHRISTIAN COUNTY, MISSOURI, SAID PARCEL HEREINAFTER DESCRIBED FROM THE SURVEYED CENTER LINE OF TERRILL ROAD FOR THE CHRISTIAN COUNTY BRIDGE #0580021 OVER TERRILL CREEK REPLACEMENT PROJECT. THE SURVEYED CENTER LINE OF TERRILL ROAD IS DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 1, TOWNSHIP 27 NORTH, RANGE 24 WEST; THENCE N89°05'35"W ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER, 577.67 FEET; THENCE LEAVING SAID NORTH LINE, Sol°27'11"W, 7.35 FEET TO A POINT ON THE CENTER LINE OF TERRILL ROAD AT PROJECT CENTER LINE STATION 0+00 FOR THE POINT OF BEGINNING OF THE CENTER LINE DESCRIBED HEREIN; THENCE $88°32'49"E, 104.10 FEET TO CENTER LINE STATION 1+04.10; THENCE 388°28'20"E, 352.00 FEET TO CENTER LINE STATION 4+56.10; THENCE EASTERLY THROUGH A CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF 09°37'40", A RADIUS OF 500.00 FEET AND A CHORD BEARING OF N86°42'50"E, AN ARC DISTANCE OF 84.02 FEET TO CENTER LINE STATION 5+40.12; THENCE N81°54'01"E, 31.70 FEET TO CENTER LINE STATION 5+71.82 FOR THE POINT OF TERMINATION. THE PARCEL OF LAND HEREIN CONVEYED IS DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 11.64 FEET LEFT OF PROJECT CENTER LINE STATION 4+08.14, SAID POINT BEING THE NORTHWEST CORNER OF GRANTOR'S LAND ON THE NORTH LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 1; THENCE EASTERLY ALONG SAID NORTH LINE TO A POINT 9.95 FEET LEFT OF CENTER LINE STATION 5+09.29, SAID POINT BEING THE NORTHEAST CORNER OF GRANTOR'S LAND; 1 THENCE SOUTHERLY ALONG THE EAST LINE OF GRANTOR'S LAND TO A POINT 21.18 FEET RIGHT OF CENTER LINE STATION 5+06.43, SAID POINT BEING ON THE EXISTING SOUTHERLY RIGHT-OF-WAY LINE OF TERRILL ROAD; THENCE SOUTHWESTERLY ALONG SAID EXISTING RIGHT-OF-WAY LINE TO A POINT 35.48 FEET RIGHT OF CENTER LINE STATION 4+08.65, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND; THENCE NORTHERLY ALONG SAID WEST LINE TO THE POINT OF BEGINNING. CONTAINING 138 SQUARE FEET (0.003 ACRE) OF NEW RIGHT-OF-WAY. 1 Ch#©Man ©@&[mit& 1%10*@@and B15*R//4*RE V »42'0'C?.9 J. £=f-,»€41 ATTACHMENT "A" (PAGE 2 OF 2) ALSO, A TEMPORARY CONSTRUOTION EASEMENT, DESCRIBED AS FOLLOWS: BEGINNING AT POINT 35.48 FEET RIGHT OF PROJECT CENTER LINE STATION 4+08.65, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND AND THE EXISTING SOUTHERLY RIGHT-OF-WAY LINE OF TERRILL ROAD; THENCE NORTHEASTERLY ALONG SAID EXISTING RIGHT-OF-WAY LINE TO A POINT 21.18 FEET RIGHT OF CENTER LINE STATION 5+06.43, SAID POINT BEING ON THE EAST LINE oF GRANTOR'S LAND; THENCE SOUTHERLY ALONG THE EAST LINE OF GRANTOR'S LAND TO A POINT 36.31 FEET RIGHT OF CENTER LINE STATION 5+05.16; THENCE LEAVING SAID EAST LINE, SOUTHWESTERLY TO A.POINT 50.66 FEET RIGHT OF CENTER LINE STATION 4+08.82, SAID POINT BEING ON THE WEST LINE OF GRANTOR'S LAND; THENCE NORTHERLY ALONG SAID WEST LINE TO THE POINT OF BEGINNING. CONTAINING 1,519 SQUARE FEET (0.035 ACRE) OF TEMPORARY CONSTRUCTION EASEMENT. 3 THE ABOVE-DESCRIBED TEMPORARY CONSTRUCTION EASEMENT SHALL TERMINATE ONE {1) YEAR AFTER COMPLETION OF CONSTRUCTION AND ACCEPTANCE OF THE CONSTRUCTION PROJECT BY GRANTEE. (BEARINGS ARE BASED ON GRID NORTH, MISSOURI COORDINATE SYSTEM OF 1983, CENTRAL ZONE.) (END OF DESCRIPTIONS) GREAT RIVER ENGINEERING, INC. #21,0 PROJECT NO. 3500 MOO t ". EL JULY, 2015 030 2 LS·2472 : -8 *1•·. VIELE.A:VO u' 47/27/20/5 ©M©Man ©@10®199 1@[1088@®rO 211*jite/,1/fEJ#1/1 D Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.lqm2.com - Minutes - Monday, April 11, 2016 8:35 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:35 AM by Attendde Na-the Title t -tstatus ¥ Arrived Ray Weter Presiding Commissioner Absent Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Rachel Hankins Assistant Present Ashley Hannah Secretary Present IL Agendi Motion/Vote - 8:40 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Ashley Hannah, Robert Palmer and Judy Dollarhite. Commissioner Childers entertained a motion to approve the agenda for MondayApril 11, 2016. RESULT: ADOPTED IUNAN]MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYE: Bill Barnett, Sue Ann Childers Motion/Vote - Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah, Robert Palmer and Judy Dollarhite. Certified Court Order 04-11-2016-1 Commissioner Childers entertained a motion to approve receipt of the Mjssouri State Auditor's acknowledgement that the County's Financial Statement was published according to Chapter 50 RSMo. 0 April Term Monday, April li, 2016 8:35 AM RESULT: ADOPTED IUNANIMOOS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissione AYES: - Bill Barnett, Sue Ann'Childers i Motion/Vote - 8:45 AM Bob Barnhart-Building Inspections Report - 2886 : Quarterly Building Inspections Report The meeting was attended by Ashley Hannah, Robert Palmer and Judy Dollarhite, Kim Baxter, and Bob Barnhart, Building Inspections. Bob Barnhart presented the quarterly report and sajd everything is going great. We are $3,000.00 ahead of last year's totals to date. It looks like we are going to do as well or better than last year. We may need to replace the belt, hoses, and transmission on the truck so that we can get another 100,000 miles. Commissioner Childers said we will need to consider the possibilities and decide if we should do repairs or go with a new truck. Discussion was held regarding a smaller vehicle. Presiding Commissioner Childers entenained a motion to approve the 2nd quarterly report for the Building Inspections department. RESULT: ADOPTED IUNANIMOUS] ' MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner + AYES: Bill Barnett, Sue. Ann Childers Motion/Vote - 9:00 AM Christian County Commission Discussion - Title Search Renewal ; The meeting was attended by Ashley Hannah, Robert Palmer and Judy Dollarhite. i The purpose of this meeting is to approve the renewal of Ozark Abstract Title as vendor for another year for $70.00 per parcel. Commissioner Childers entertained a motion to approve the continuance of services through Ozark Abstract Title. 0 21Page April Term Monday, April 11,2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner . SECONDER: Sue Ann Childers, Eastern Commissioner , 1 i AYES: Bill Barnett, Sue Ann Childers Motion/Vote - 9:15 AM Brad Cole-Christian County Sheriff Report - 2888 : Quarterly Sheriff's Department Report The meeting was attended by Ashley Hannah, Robert Palmer, Judy Dollarhite, Sheriff Brad Cole, Amelia Wigton, Headliner. Sheriff Brad Cole presented hjs quarterly report. Accomplishments so far - repairing relationships and communication between the ' County and the Municipalities. Ueutenant Lofton created a system where he compiles high profile crimes and/or cases f) and puts it in a report and distributes it throughout the county so they can compare and see if any of the cases are related. Sheriff Brad Cole said we have solved many cases this way. We have established satellite stations and we now have 4 districts throughout the county, 75% of the time we have a Deputy in each of these districts. We are presently workjng on a future satellite office at Chadwick High School. We are waiting for approval by the Commission. The Patrol Units have moved from an action mind set to a proactive mind set. We are current through the Sheriff's Association and we are under the Drury umbrella to get additional training. Under Drury, the Deputy's can then receive college credit this way. We have moved from 12 hour shifts to 10 hour shifts for the benefit of the Deputjes. 4 We have received a $5000 grant for the purchase of new state of the art flashlights. Every deputy will now have a county issued flashlight and a carry case for their belt. I just received notification this week that we qualified for a $16,000 grant to purchase a i license plate reader. The reader automatically reads the license plate of any car you pass and will let the officer know if the car has been involved in a crime. The grant will purchase everything needed for 1 reader. Our Dare Program is funded through donations and we will have a golf tournament fund raiser through Island Green Country Club some time in June. We are tentatively planning to start the first Citizen Sheriff Academy sometime late fall 0 as another outreach to try and connect with the citizens in our county. 31Page April Tenn Monday, April 11, 2016 AM As for our CCW permits, we have removed "by appointment only", and will now do permits on a walk in basis. On Wednesday morning all office staff are setting up in the lobby to process CCW permits. Another accomplishment is that we have taken the phones off auto attendant so if you call the Sheriff's office you get a live person. We have examined Staff duties, rearranged and reassigned them to help with efficiency. Some cash handling procedures have been rearranged to bring us in line with standard accounting practices. There are usually 3 people handling the money to make sure there is accountability. The new budget allowed for the hiring of a new Warrant Clerk which has allowed for a change to move to 8 hour shifts. This has been a positive move for the Warrant Clerks. We have taken the recommendations of the insurance company to implement policy & procedures through LEXEPOL System. The LEXEPOL System is implemented by attorneys and is updated everyday by attorneys. We started working on this system in December and we have implemented about 100 policies so far. We have about 350 policies to go. The new website is up and running, it is user friendly. We implemented this on our own which has saved us considerable money. 0 Judy Dollarhite asked how many license plate readers will your grant purchase. Sheriff Brad Cole said it pays for one and that is including the installation. Judy asked do you have anyone monitoring face book with the incidents that occurred last week. Sheriff Brad Cole said you don't have to worry about that incident anymore as the people were taken into custody and that vehicle was impounded last Thursday. Commissioner Barnett commended Brad for the positive changes that he has made to this point. Commissioner Childers agreed and said that she looks forward to more positive changes 4 and more grants. Commissioner Childers entertained a motion to approve the quarterly report for the Sheriff's Department . RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner 0 AYES: Bill Barnett, Sue Ann Childers , Motion/Vote - 9:35 AM Amanda Armitage-Christian County Coroner Report - 2889 : Quarterly Coroner's Office Report 41Page 0 April Term Monday, April Ii, 2016 AM The meeting was attended by Ashley Hannah, Robert Palmer and Judy Dollarhite, Amanda Armitage, Todd Anderson, Sheriff Brad Cole and Amelia Wigton, Headliner. Amanda presented her quarterly report and sajd everything is going well, this weekend has been very busy. Commissioner Childers asked if there is anything you need. Amanda said 1 spoke with the County Attorney and he said for me to get bids to submit to the Commission so that you could choose a company for the Coroner's office to use. Commissioner Childers said we would have to run an ad, there are rules that we need to abide by. Commissioner Barnett said so you are thinking that we need to put this in the paper so we can get bids. Amanda said yes, we don't have anyone else in this area that could bid and the closest company is in Columbia. We will also have to get someone for transport also. Commissioner Barnett asked how many autopsy's are you doing a month. Amanda said so far I have only had 2 and they were back to back. Commissioner Childers asked are there any equipment needs at this time. Amanda said a cell phone, but I have kind of given up on that issue. At this time, I am using my personal cell phone. Commissioner Childers said I believe we are through Verizon. Commissioner Barnett said to get with Norma, she is the one who deals with the phones. Commissioner Childers said that if Amanda was involved in a court case she would need to produce her phone and then she wouldn't have one to use. Sheriff Brad Cole said there is a complaint regarding the company that Amanda is using, and part of the issue is that the coroner is the only one that should be requesting an autopsy. There are just some complaints circulating around and this is another way for her to stay proactjve. Roben Palmer said 1 am al] for keeping business local and as long as you look at the whole bid package and go with the best one, there shouldn't be any issues. Commissioner Childers said we will talk to John (County Attorney) and make sure we get the best solution for you. She asked Amanda to compile a list of suppliers that she knew of and we woujd send bid specifications to them as well as advertise in the paper. 0 Commissioner Childers entertained a motion to approve the Christian County quarterly report. 51Page D April Term Monday, April 11, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Barnett, Sue Ann Childers Motion/Vote - 9:55 AM Brad Cole-Christian County Sheriff Discussion - Destruction of Records The meeting was attended by Ashley Hannah, Robert Palmer, Judy Dollarhite, Sheriff Brad Cole and Amelia Wigton, Headliner. Sheriff Brad Cole said we have records all the way through 1997 that we don't need and in my opinion this is a waste of space. My record's clerk went through 2007-2014 records and I am basically requesting that you know what is going on with records and that you will approve the destruction of these records. According to the Secretary of State, 1 don't need the Commission's approval but 1 would like everyone to know what is going on with my department. The records that are to be destroyed have electronic copies to back them up. Sheriff Brad Cole read the report of records that will be destroyed. Commissioner Childers asked how will the records be destroyed. Sheriff Brad Cole said the records will be destroyed through the county's shredding contractor. Robert Palmer asked how much paper will be destroyed. Sheriff Brad Cole said it would fill up a storage container. Robert Palmer asked is it a regulation to keep these records electronically. i Sheriff Brad Cole said no. 1 have documents for the Commission to sign stating that I i have requested for you to approve the destruction of these records. Commissioner Childers entertained a motion to approve the destruction of records for the Sheriff's Department. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Barnett, Sue Ann Childers 0 III. Adjournment The meeting was closed at 61Page D ApriI Term Monday, April 11,2016 8:35 AM Motion/Vote - 10:05 AM Motion to Adjourn The meeting was attended by Ashley Hannah, Robert Palmer and Judy Do[[arhite, Brad Cole, Amelia Wigton, Headliner. Commissjoner Childers entertained a motjon to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: . Bill Barnett, Sue Ann Childers 0 All,)1 Presiding Commissioner, Ray Weter 81* 8*4 lar;i@Ti Western Commissioner, Bill Barnett 44&*i Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 71Page 0 NICOLE R. GALLOWAY, CPA Missouri State Auditor April 4, 2016 \ County Court County Clerk D County Treasurer RE: County of Christian In accordance with. Chapter 50, RSMo, we acknowledge receipt ofyour county's financial statement for the year ended December 31,2015, and proof of its publication. Thank you for your cooperation in sending this information. A Sincerely, bcua war*trt Dana Wansing, MPA Local Government/Policy Senior Analyst 0 P.O. Box 869 • Jefferson City, MO 65102 • (573) 751-4213 • FAX (573) 751-7984 9RiftistVitalill'MI 1 *2*8 CERTIFIED COURT ORDER# 04-11-2016-1 The Treasurer is hereby ordered to pay the following: 00....4.1 - , 2 7 1 Jo /4. APR tiN 71"Ir ·4·., f.ift April 2016 #332 Sales Tax APRIL 2016 "f,j-' 2016#332 Sales Tax Receipts # 26573 April 7,2016 ! 1 1 Sales Tax #332 ReceiDed - --_ ._._ _ . : $297,620.70.. _ .___·CICS Common Road I 30.98% ''*,202.89 i301-420-209 | . ... ..... . T gommon Road 11 - __.... . .. _..3.0,39%| , $90,446,93 ;302-42%29-9 3 -- 59.mmon Road I 17,708.331301-420-209 : Common Road 11 ' ; 17,250.00!392**0 Budget Appgrtionment 1 1 1 1 Common I Total $109,911.22 Common 11 Total _$107,6-96.93 : Amount To Remain In Pool . ! $80,012.55 4 49,\1-H p e r 11 %1 E E..0 Presiding Commissioner Ray Weter &,/10 /i:03· 7« il i APR ; 1 2016 11 15 * 13 WV•.St- rMINabtf' !Efit Blanket Remodel 30.00 Blanket Repair $O,00 Commercial Addition $0.00 Commercial Change of Occupancy $0.00 Commercial Rethodel $O.00 Commercial Swimming Pool 30.00 Commercial Tenant Infills $0.00 Demolition $0.00 Manufactured Home $0.00 New Commercial $214,125.00 New Commercial Shell $0.00 New Residential $6,365,740.00 1New Residdntial 2-Family $0.00 |New Residential 3-Family $0.00 New Residential 4-Family $0.00 Residential Accessory $733,868.66 Residential Addition . $387,132.08 Reidential Deck $0.00 Residential Remodel $0.00 Residential Swimming Pool $O.00 fRoof 30.00 Sign $0.00 Miscellaneous $0.00 iTOTALTHIS YEAR TO DATE YEARLY GRAND TOTAL OF PERMITS 78 i YEARLY GRAND TOTAL OF PERMIT FEES $34,928.08 YEARLY GRAND TOTAL OF PERMITVALUES $14,535,051.35 TOTAL PERMITS YEAR TO DATE Blanket Infill O Blanket Other 2 Blanket Remodel O Blanket Repair 1 Commercial Addition 1 Commercial Change of Occupancy 0 Commercial Remodel 1 Commercial Swimming Pool . O Commercial Tenant Infills o 3 Demolition 0 Manufactured Home 3 New Commercial 2 f?!98*Eg.Qi# 712NR].= 0 New Commercial Shell : 0 1 New Residential 28 , New Residential 2-Family 0 1 New Residential 3-Family 0 New Residential 4-Family 0 Residential Accessory . 24 , Residential Addition 8 Residential Deck 1 , Residential Remodel 1 Residential Swimming Pool 4 Roof 0 Sign 2 Miscellaneous 0 TOTAL VALUATIONS THIS YEAR TO DATE Blanket Jnfill 30.00 Blanket Other $0.00 Blanket Remodel $O.00 Blanket Repair $0.60 Commercial Addition $0.00 'Commercial Change of Occupancy 30.00 Commercial Remodel $356,480.56 Commercial Swimming Pool $O.00 Commercial Tenant fnfills 30.00 Demolition $0.00 Manufactured Home $0.00 New Commercial 3624,322.19 New Commercial Shell SO.00 New Residential $11,567,381.99 New Resldential 2-Family $0.00 New Residential 3-Family * 30.00 ' New Residential 4-Family $0.00 Residential Accessory $1,072,110.85 Residential Addition $839,921.84 1 Residential Deck $74,833.92' IResidential Remodel $0.00 |Residential Swimming Pool $0.00 Roof $0.00 ISIgn 30.00 Miscellaneous 1 $0.00 M**@f)%113#M 1 Payment; in Date Range 3/1/2016· 3/31/2016 111!Bit .:78'17: ·: · · IPhhinitll ':. I |PaPhientDate' Type. Amount· RecelvedFram 1 t· :· 1· j . .·· 16-000022 B16-000022 3W2016 Check 120 Mark WIthers 16-000043 B16-000043 3/1/2016 Check 55 Pat Murphy 16-000045 816-000045 3/3/2016 Check 245,28 Travis Miller 16-000046 816-000046 3/3A016 Check 875.95 Jerald Sears 16-000060 816-000060 3/16/2016 Check 108.16 Gene Douglas 16-000064 816-000064 3/17/2016 Check 871.45 Joe Kendrick 16-000075 816-000075 3/30/2016 Check 908.25 Jim Bumgamer 16-000076 015-000076 3/30/2016 Check 100 Jim Bumgarner 14-000170 B14-000170 3m2o16 Check 794.4 Morelock-Ross Properties 15-000061 815·000061 3/25/2016 Check 15:Scott & Debbie Ebersold 15-000354 815-0003S4 3/4/2016 Check 105 Diana Schroeder 15·000391 B15-000391 3/10/2016 Check. 532.2 LAFOE, TAMARAM 16·000007 |816·000007 3/1/2016 Check· 135 Aaron M Daniels I 16-000027 B16·000027 3/3/2016 Check 133.8 Cody Broaddus 16-000031 B16-000031 3/16/2016 Check 827 Jason & Tamara Burns 16-000034 B16-000034 3/4/2016 Check 1063.15 Andrew & Jullah Tledemann 16-000039 B16·000039 3/1/2016 Check 1013.95 Kolby Kendrick 16-000042 816-000042 3/1/2016 Check 808.6 Joe Kindrick 16-000044 B16,000044 I 3/7/2016 Check 979.15 Rollos Homes LLC 16-000047 51MC0047 3/4/2016 Check 45 Warren & Galina Hibbard 16-000049 816·000049 3/9/2016 Check 106 Tom Nash 16-000050 816-000050 3/17016 Check 1163.69 Master's Transportation, INC. 16-000051 816400051 3/11/2016 Check 856.95 Sean & Bailey Frey 16-000052 816000052 3/8/2016 Check 98.4 Mike Matman 816-000053 3/10/2016 Cash 70 sheldon Mackey 16-000053 16-000054 B16·000054 3/11/2016 Check 65 Outdoor Home 16-000055 816-000055 3/23/2016 Check 100 Outdoor Home 16-000056 B16-000056 3/15/2016 Check 100 TAI'IGORA BRUCE 16-000057 816·000057 3/24/2016 Check 939.4 Tim Marlght 16-000059 616·000059 3/25/2016 Check 162.88 Dennis Revell 16-000061 816-000061 3n4/2016 Check 45 TI ffany Myers 16-000052 016-000062 3/17/2016 Check 828.85 Joe KIndrick 16-000063 816-000063 3/17/2016 Check 783.85 Joe KndrIck 16-000065 816·000065 3/23/2016 Check 165 Outdoor Home 16·000066 816-000066 3/16/2016 Check 95'Stormy & Donnie Plerpont 16-000067 816-000067 3/16/2016 Check 55 Jeff&Jole Spencer 16-000068 B1G000068 3/23/2016 Check 120 Stan Maggl 16-000069 816·000069 3/21/2016 Check 96 Randall & Cynthia Doran 16-000070 916-000070 3/21/2016 Check 105 WEUS, RODNEY 16-000071 816-000071 3/24/2016 Check 180 8!ake A Cully 16-000074 B16·000074 3/23/2016 Check 95 Eric & Wendy Clemons 16-000077 816·000077 3/24R016 Check 40 Mikel Robertson # OFPAYMENTS 42 TOTALCASH 70 TOTALCHECK 15937.36 TOTALCREDIT 0 TOTAL PAYMENTS 16007.36 4-1 1986*Stif#*S#* 0 40--#J#I Environmental Fee Report 3/1/2016-3/31/2016 File#.11.3.1:4:'Pe¢bilt#.,·..'.!El)vitoninebtd,1.Fees 14-000170 814-000170 65 15-000354 B15-000354 45 I 15-000391 B15-000391 65' 16-000007 B16-000007 45 16-000022 816-000022 45 16-000027 816-000027 45 . 16-000031 B16-000031 65 16-000034 B16-000034 · 65 16-000039 B16-000039 65 16-000042 B16-000042 65 16-000044 B16-000044 65 16-000045 B16-000045 65 16-000047 B16-000047 45 16-000049 B16-000049 45 16-000050 816-000050 145 16-000051 B16-000051 65 16-000052 B16-000052 45 16-000053 B16-000053 45 16-000054 816-000054 < 65 16-000056 B16-000056 45 16-000057, B16-000057 65 16-000059 B16-000059 . 65 16-000060 B16-000060 65 16-000061 B16-000061 45 16-000062 B16-000062 65 16-000063 B16-000063 65 16-000064 B16-000064 65 16-000068 B16-000068 45 16-000069 B16-000069 45 16-000070 B16-000070 65 16-000071 B16-000071 45 16-000075 B16-000075 65 16-000076 B16-000076 45 Total 1945 3 *2494#219*111% 41*"Mii= tet"«rne. Ii¥ -2:32arq %0 88 §2 09 =1 CP @25*1*9*5*FAER;®%00*ft?ZE©%62§41*IM# e,.A.',M',2142'?*¢5*33%.'*94£#FBAff#EViEK*gRW f.REEN,%19$44MChristian CountyBuilding Issued ReportDate Range: 03/01/2016 To 03/31/16 *43: 0 94 0 .'. 9 21 1*i@jl?2** 99 3% 4 97 06 Z% mm d 09 d 00 9 99 00 h 99 *3 8 Z2 4 M m tn loo 101 - 80 -O 8 8 M Ad :S<< 5 -C '4 -5 -5 ilimm 00 ame m ff U, 0 0 ta (4 0 0 Un vl 909 -1 8.4 88 ildm @Z 2 E cmr··11 -1 "1 R /3.Em M/ 8,1 &3 -2 1/, /4 E¤ asss m 4. Ct %25 2, 02 0 m kk k mm Amm 9 §§8 maa 88 1 Am- w ME 1322 3 2 999 SS al.-1.-1-1 2 mon -ama == N 6 .Z 2 16 tl *91 g & 53 8 u E 1 2 13 2 M W =2 a, < if 2 0, mG 8 mm 01.-4 m9 to ft· e-1 % k] 3- E 8 2 to > 0 - 0 M . 033 1 . 4 4 2 2 30% S C 7 R E ·d ms€ EmE gw 1- %#9 3502*alkZMPIT f ¢0 0 0 0 ligN >kil NE,imi we=ktow,O UE:ER•mies#R ElizaRNSM*kle:2218m 2 4 12 4 a. 9 to a- 2 m U.1 £38Ed!£ f; makE# O NZ 0-£ i J 7 24/. 71 4 tA 0 }ZS ) O N H 4 0 -4 0 2 Q r. d .0 > rip 6 m 2 1 6 4 9 1 4 4 ro Y '049 < Z 511?im 2243% 6 5. SA £1 '97% 1 10 - 0 £ 2 = 1 s S ' 2 UL N , d 2 06 2 2 22% E 0 9 C 0 0 6- 2*08 002 EE= c -0 0 83 88F c / 00 8 0 2 2 0 iE < 3§35 %:1 E 5 Ji ir 13 1 32 .1 2/3 41 : l Jug g /1/3&% a E U .9 1 93&3£2 M 0: MagE'qF M m d dooomoow r.00.9111, 4 3 26 000.9,C?C,q MOO ONN 600000000 ·14<414<4 fr, to LO O 11 01 9 0 - R R Mi it d M mag i m (900 W 0 0,0 u ;El %4 9 19 tS t9 - R F 3 71 - tS ElyMM88©8 0000000 ARRAR% £211 el N N .4 NN 221 _ 0 220 224%%4%* £1<5321;INI 444444 romcimmrnmm c (D LON h f- rn m -;·?i-&97?TRi' mmnmmm -- - o w h o N m m Rtemittlitnk 61 8 M m m :t m 10 0 0 tr, LD LD 00000000 gg88gg8 888888 0000000 000000 9999090 099999 ------r- comomam m 00.=mm.coco commrnmmm . tz 8 3] 3=EM <2*21: 2 8. b.- Ermgo €4=2.R:2* ele.,Re¥ 1- 1- llc ,re U SZ{ST>to 2 2 m m 9 2 0 5 1 2 2 2 4 5 3 1 d g MARAmm a & 1 .06*@929 DO CO r-t r- w e ·d· co % C e 0 4 0 22m a, Z R z E id MUR, 0 a. b 4 285 4 *Wim C ME M c 2 8.1 0 0 - O E 3.ii=8§, Ms.Ng C 2 a,c, U 0 Eric.*OC *.c 22·2 *201'e-12.=ti"D;36='3„1@1 ; E e = 3 R, / *Mgwri <>AiDE@Fah<5#mzlba R02=08;F 1i: NE#ZINgJ,xm„.c= -14 2 CS 11 092 a. o u, u., 1= Am 1. n'.tle••BARE·Ctr'95 2 s 0 2 E r .8 25 £52 ME a r, 2Ls 4 0 , a. 4.,za:B 17 ,©i9*'4' T11-''"-1%' IN,!009;teg€M&2 1 1 r2233:1 2 di=Et-·9=4FM.-.J 2 N -2 §K mE D 14 63 2 12 0 ts e al = .C 8 i NE mi 3 1 Jack Stinson201 N. Bluebird lane C - to C I W C 38•KON:JEO. D;2£102*8625 wwto>:90&530 2 2 0 :€ 8 E : 0 h .am.nE&2%»RI 8 2 Eg & e eg'ke 5 Z n. =; m M n. G rn M a. E- ./LiMEB@*1 E- PERMIT SUMMARY REPORT 0 t BUILING SUMMARY REPORT TOTAL THIS PERIOD{1 March 2015}- {31 March 2015} TOTAL OF PERMITS 31 TOTAL OF PERMT FEES $ 12,582.26 + 193 °°ru_,u-u jl -6,4 TOTAL OF PERMIT VALUATIONS $5,034,506.98 -- - TOTAL OF PLAN REVmW FEES $0.00 ·it 12,59 1, 16 TOTAL PERMITS THIS PERIOD{1 March2015}- {31 March 2015} 0 Blanket Infill 0 Blanket Other 2 Blanket Remodel o Blanket Repair - 0 13 IR,591. 210 Commercial Change ofoccupancy 0 -- 1 59, S. Ce 'h*25 Commercial Addition · 0 Commercial Remodel 0 1 1,09 2,26 Ri241*.9 Commercial Swimming Pool 0 . d.mkpidt B Commercial Tenant Infills 0 Demolition 1 i Manufactured Home 3 g New Commercial 0 - 0 .. New Commercial Shell 0 g (jew Residential 10 R ew Residential 2-Family o · New Residential 3-Family 0 ELQ,&·Gr &4202:i®YL[7 1 New Residential 4-F•mily 0 4 3.0 2 ' Residential Accessory 7 0 Residential Addition 5 t¥ 21,09 1. St) 0 Residential Deck 0 . 9 Residential Remodel 1 ,0 Residential Swimming Pool 2 Roof 0 h b Sign 0 |hammjmj G lk*eboprnick E Miscellaneous 3 0 41¥0 .. TOTAL VALUATIONS THIS PERIOD{1 March 2015}- {31 March 2015} U 8'luo. °0 E $0.00 Blanket Infill ' $0.00 4 Blanket Other ' $0,00 Blanket Remodel $0,00 Blanket Repair $0.00 Commercial Addition * $0,00 Commercial Change of Occupancy $0.00 Commercial Remodel , $0,00 Commercial Swimming Pool $0.00 Commercial Tenant Infills $0.00 Femolition $0.00 Lqvlanufactured Home $0·00 New Commercial · 70,00 New Commercial Shell $0.00 New Residential $3,906,843.67 New Residential 2-Family , 50.00 0882*111*i# https:#www.citizenserve.com/Admin/ReportController -T, ,, 2.V 1 / 1 t{-23@F 0 - :-CHI)ISTIAN---COUNTY·- Ray Weter Presiding Commissioner k COMMI@6ION Bill Barnett Western Commissioner DO W Church altreeL Qoom 100 Ozark Mhourl 65?21 Sue Ann Childers Phone: 417-582-4300 • k 471-581-9924 Eastern Commissioner April 11th, 2016 Ozark Abstract Shane Nelson P.O. Box 244 Ozark, MO 65721 3 Dear Mr. Nelson, The Christian County Commission voted today to approve the bid renewal for "Tax Sale Title Searches" between the County Collector and Ozark Abstract. The renewal is good through April 15th, 2017 at your quoted $70.00 per parcel. We appreciate doing business with you. Sincerely, 6 12%0}VA-- 6)00#rk 01«10Ave'Ad) Bill Barnett Ray Weter Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Websit& www.christiancountymo.gov Email: countycommission@christiancountymo.gov 4 Printed on Recycled Paper 2%¥*i*42*0 'Irri€=.r»- y.>:2mar'° 0 April 11, 2016 To: Christian county Sheriff Brad Cole Christian County Presiding Commissioner Ray Weter Christian County Western Commissioner Bill Barnett Christian County Eastern Commissioner Sue Ann Childers Re: Destruction of Sheriffs Office Records exceeding the Retention Schedule setby the Secretary ofState, Jason Kander. To the Commission: 1, Lisa Rettke, the designated Records Custodian for the Christian County Sheriffs Office am hereby requesting that the following records and/or record series to be destroyed by way of shredding by April, 30,2016. lam requestingthateach of you sign offonthis request and also that it be Included in the next Christian County Commission Meeting minutes, as per Missouri Revised Statute Chapter 109, and the Retention Schedule verston ofAugust 2015. Sheriff Records: 1, GS 011-Accounts Receivable (Receipts/Jail bond) to Include the years of January 1, 2007 through December 31, 2007. 2. GS 011-Accounts Receivable (Receipts/Sheriffs fees) to Include the years of January 1, 2007 through December 31, 2007. 3. GS 011-Accounts Receivable (Receipts/Jail bond) to include the years ofJanuar, 1,2008 through December 31, 2008. 4. GS 011-Accounts Receivable (Receipts/Sheriffs fees) to include the years of January 1, 2008 through December 31,2008. 5. GS 011-Accounts Receivable (Receipts/Jail bond) to Include the years of January 1, 2009 through December 31, 2009. 6. GS 011-Accounts Recelvable (Receipts/Sheriffs fees) to Include the years of January 1, 2009 through December 31, 2009. 7. GS 011-Accounts Receivable (Receipts/Jail bond) to include the years ofJanuary 1,2009 through December 31, 2009. 8. GS 011-Accounts Recelvable (Receipts/Sheriffs fees) to Include the years of January 1, 2010 through December 31, 2010. 9, GS 011-Accounts Recelvable (Receipts/Jail bond) to include the years of January 1, 2011 through December 31, 2011. 0 10, GS 011-Accounts Receivable (Receipts/Sheriffs fees} to include the years of January 1, 2011 through December 31, 2011. Lff**Al@fl¢It¢ <-i -¥-171 032€/alfJ 0 n ¥ 1 *00*EggfiEN #9'.p':e,&67*m ..gn ... ' 11. GS 011-Accounts Receivable (Receipts/Jail bond) to include the years ofJanuarly 1, 2012 through December 31, 2012. 1 12. GS 011-Accounts Receivable (Receipts/Sheriff's fees) to include the years of January 1, 2012 through December 31,2012. 13. GS 011-Accounts Receivable (Receipts/Jail bond) to include the years of January 1, 2013 through December 31, 2013. 1 14. GS 011-Accounts Receivable (Receipts/Sheriff's fees) to include the years of January 1,2013 $ through December 31, 2013. 15. GS 011-Accounts Receivable (Receipts/Jail bond) to include the years of January 1, 2014 through December 31, 2014 , 16. GS 011-Accounts Receivable (Receipts/Sheriffs fees) to include the years of January 1, 2014 i through December 31, 2014. 1 17. Sheriff Records Retention Schedule SHF 001, 2005 Incident Reports with the exception of report for the 2005 Murder, rape In the first degree, forcible rape, attempted rape In the first degree, I attempted forcible rape, sodomy in the first degree, forcible sodomy, attempted sodomy in the ' first degree, attempted forcible sodomy, or any other class "A" felony that may be commenced at anytime. This according to RSMo., 556.036.1 1 18, Sheriff Records Retention Schedule SHF 001, 2006 Incident Reports with the exception of report for the 2006 Murder, rape In the first degree, forclble rape, attempted rape in the first degree, f attempted forclble rape, sodomy in the first degree, forcible sodomy, attempted sodomy in the first degree, attempted forcible sodomy, or any other class "A" felony that may be commenced at any time. This according to RSMo., 556.036.1 i 19. Sheriff Records Retention Schedule SHF 001, 2007 Incident Reports with the exception of report ' for the 2007 Murder, rape In the first degree, forcible rape, attempted rape In the first degree, I attempted forcible rape, sodomy in the first degree, forcible sodomy, attempted sodomy in the ' first degree, attempted forclble sodomy, or any other class "A" felony that may be commenced 1 at anytime. This according to RSMo., 556.036.1 A copy of the latest version of the General Retention Schedule and Sheriff Records Retention Schedule (version August 2015), are hereby attached. Lisa Rettke T Custodian of Records 1 For Sheriff Brad Cole Signatures of Officials page three (3) 15)@R@iifi#%81 *12470f. --- -- By signing below we acknowledge the request and grant permission to destroy the above listed documents. 94&€hj 4-11-/G Sheriff Brad Cole Date 4\Vax»- 1%\Wp Presiding Commissioner Ray Weter Date filke t ouwztf-- 4,-4.- U. Western Commjssioner Bill Barnett Date 4- tt-/4 0 Eastern Commissioner Sue Ann Childers Date 4-11-lo Attest-Ka+ Brown Clerk of the County Commission Date 0 rr, . Ik*94/24'447 15!fikkfie-gryti. f 37PiEJ 1-le-1.4.:14 GS 010 Banking and Investment Records /4/30 Com·, 1.· Account Statements, Deposit books, Deposit and Withdrawal Slips, Cancelled checks, Check Registers, Passbooks, Statements and Receipts for Interest Income; Monthly Statements; Investment Retums; Cerliticates of Deposit; Treasury Bills F,;Licm,;7. Records documenting the transactions of government offices with financial Institutions, the status of accounts, Investments and the cumeht status of public funds. rk„,fej,/: May Include: bank and/or account numbers, iransactlon dates, beginning balance, check or deposit amount, document numbers, adjustments, descriplion of transactlbr, ending balance, and other related Information. Minimum Rele,itioii. Complellon of audit plus 1 year Dibposmon.· Destroy Nole.· This entry deals with the investment of public monies in banks, certmcates of deposit, stocks and bonds. For the. management of pubilcally Issued bonds, please see tile appropriate office/entitly retention schedule Ap/'*Dt,#11 £70/u: August 15,2001; Revised August 28, 2012 GS 011 Receipts Also Catled: Fim:Non: Copies of receipts Issued by the omce to persons paying fees, turning over funds, or forthe accounting of petly cash expenses. Con(en/· May Include: date, number, from whom received, amount, purpose, and autholizIng signatures. Mmilitimi /?ehumo,7. Completion of audit Dinpos#Rui: Destroy Nole Approp·0/ Dam.· August 15,2001 GS 015 Postal Records \J £ 1 / M .//18 r FlEl;.62{il i Local Records Retention Schedules ) Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minlmum retention periods for the administrative, fiscal and legal recordsi created by local governments. Retention and disposition of records thatare common to many offices are Included In the General Schedule. Records unique to pattlcular offlces are addressed In Individual office schedules. , December 2015 Sheriff Records Retention Schedule See also the General Records Retention Schedule. Using this Records Retention Schedule Every day local governme'nt offices throughout Missouri produce records that document ihe rights of cittzens, the actions of the government that seives ihem and the history of the community In which theyllve. It is the responslblilty or local government to eifectlvely maintain and manage these records and to ensure the continued preservation of those records of essentjal evidence that have enduring and permanent value. The introduction to this retentioh schedule provides local government offlcials with basic Information on records and the application of retentton schedules. What Is a Record? A •record" is defined as any "document, book, paper, photograph, map, sound refording or othet material, regardless of physical form or characteristics: made or received pursuant to law or In connection with the transaction -of official business" (109.210(5) RSMo). This definition includes those records created, used and maintained In electronic form. Non-Records Even though records include a broad spectrum of recorded Information, not all recorded Information Is a record. According to Section 109.210(5) RSMo, the following are not records: t..Library and museum material made or acquired and preserved solely for reference or exhibilioh purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not Included within the definition of records..." Other examples of non-records include the following materials: • Identical copies of documents maintalned In the same file. • Extra copies of printed or processed materials (official copies of which are retained by the ofnce of record). • Superseded manuals and other directives (maintained outside the office of record). B • Materials documenting employee fringe actMiles (blood donors, charitable funds, soclal and professional meetingg etc,) • Work papers and drafts of rep,orts 6r correspondence. Transcribed stenographic mater}als. • Blank forms. • Materials received from other acthiltles that require no action (ofticia! copies of which are retained by the I office of record). ' • Catalogs, trade Joumals and other pub!!cations or papers received from government agencies, commercial firms or private Institutions that require no action and are not part of an action case record. • Survey forms. 94 2%.Pi 54?A-·?71 EHkaks!!RgZ@%.3 Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive accumulation. it Is necessary to keep only current, useful materials and to destroy non-records Immediately after needs have been satisfied. Avoid flling non-record material with records. The Value of Local Government Records Some records, because of 1helr enduring administrative, fiscal, legal or historical value, should be pennanently retained. These records require that special care and consideration be given to their storage conditions and the feasibility ofpreservauon microfilming. Examples of permanent records Include year-end reports; minutes; property records such as deeds; and birth, death and marriage records. Most records do not have values that warrant their permanent preservation. Those records with short4erm value should, upon reaching end of the retenlion period, be destroyed. Statutory Authority for Establishing Records Retention Requirements In 1965, the Missouri General Assembly established a Stpte Records Commission to approve retentions for records produced by state agencies. In 1972, Missouri's Business and Public Records Law (Chapter 109) was expanded to Include local government Thus, the Missouri Local Records Board was established to set retention times for local government records. The 16-member board, chaired by the Secretary of State, consists of local government offlcials from all classes of counties and cities, elementary and secondary education, higher education and a person active In historical society groups. Supplemental to the Local Records Board, the Records Management and Archives Service of the Secrataly of State's office provides assistance td local governments and Implem'ents board policy. Application of the Records Retention Schedule This schedule establlshbs minimum retention periods and authorikes dispositions for many of the administrative, fiscal and legal records common to most local governments. Retentlin petiods are based upon federal ahd state mandates, record surveys, business needs, and general knowledge-as to how long records should be kept Using the schedule as a guide and without seeking further approval from the Locat Records Board, any local government may regularly dispose of any of its records that appear on this schedule. The schedule ts subject to the following exceptions and limitations: 'A. Local government offices may. retain any of their records beyond the retention periods set bythe I schedule, as they deem necessary. Tile schedule establishes only a minimum period of retention. Before retaining a record Iongerthan the minimum Ume required, however, the oftice should be cettain that it has good reason to do so. Unnecessary retention of records can be expensive In space and filing equipment : and may expose the offlce to costly litigation and discovery requirements. B. This schedule does not relieve local governments of retention requirements mandated by other state and , federal statutes and regulattons. When such an obligation does exist, then {he longer retention period takes precedence. C. This schedule generally reflects audit requirements In its prescribed retention periods, but audits are not always completed In a :Imely fashion. Therefore, any record required for an audit must be retained until r completion of that audit, regardless of Its stated retenUon period in the schedulb. D. This schedule does not authorize destruct[on of records that could be deemed relevant to current or pending litigation. Retention and disposition of records that are common to many offices are Included in the General Schedule. Records unique to particular offices are addressed In Individual office schedules. All schedules are available on the Secretary of State's website at h#p://www.sos.mo. gov/amhives/loce/recs/schedu/es Destruction of Records The records classificallon and retention periods In this manual consiltute legal authority for retention and disposal of omotal records. No records can be destroyed until they meet the minimum retention period listed In this manuaL In cases where 1here Is no schedule for a particular record series, the Local Records Board must grant permission forthe destruction. 2 -1.012 -*Packet,1?932791 ' . I 1.il .La ./..1 S. 3 1 The disposition of records should be recorded In a document such as the minutes of the city council or other legally constituted authority that has permanent record status. Tile record should include the desctiplion and quantity of each record series disposed of: manner of destruction, Inclusive dates covered and the date on which destruction was accomplished. The retention schedule does not prescribe the method of destruction (shredding, burning, landfils, etc.), however, record series with a disposition of Destroy securely contain confidential data. These records should be destroyed under the supervision of a competent person(s) designated (or appointed) to ensure that no records fall Into unauthorized hands and that the data cannot be reconstructed. When records, open or confidential, have been destroyed by decay, vemiln, fire, water or other means making their remains 11!egible, the custodian of records may dispose of the remalns after verificatton and documentation by the Local Records Program, Office of the Secretary of State. Preservation of Permanent Records A fundamental, yet often neglected obligation of local government Is to care for its permanent records-in this case, some of the records that R generntes and receives. The records that have been Identfled as permanent require special handling and storage if they are to be preserved. The continuous Interaction between a record's medium- paper, magnetic tape, film, etc. -and the quality of the environment In which it is kept-temperature, humidity, light, and air-determines the severity and rate of its deterloration. By microfilming older, deterlorating, but permanently valuable records, local governments can generate durable copies for research and prevent further damage or deterioration of the original, When filmed, processed, and maintained to archival speclfications, the master negative will ensure that permanently valuable records are 0. preserved for generations to come. The Missouri Local Records Grant program can provide financial assistance In the form of grants-In-aid to supplement local funda for preservation initiatives, such as archival supplies, shelving and preservation microfllming. A Note about Electronic Records Permanent records existing solely In eleclronic form are In danger of becoming Inaccesslble 1hrough media decay and hardware/software obsolescence. Periodic migration and transferof permanent records to stable preservation media, such as microfilm, should be considered as a best practice for local government to fumll Its ' statutory responsibility to maintain permanent records. A Note about Relention Periods This schedule provides minimum retentions. Local authorities may choose to keep aparticular series or record for a tonger period of time. It should be kept In mind, however. that a record kept beyond Its listed retention must be made available for inspection upon request Retention Definitions: COA=Completion ofAudit. Note that COA Is coupled with a lot of 5-year entries to help encourage regular audits. Notall jurisdicitons are required tohave audits bystatute. Audits forsomemuniclpalities are governed by the level of federal financing for bonds and public Improvements, and thus are governed by federal retentlons. Most municlpantles are governed by their localauthority (alderman, council, mayor, etc.) for audittng policy. Local jurisdictlons may consult RSMo 29 to review the State Auditor's chapter for petmon audits (see RSMo 250 for large capital projects such as bonds for water and sewer). For general auditing explanations and advice we recommend that clerks contact the State Auditor's office at 573.751.4213, DCA=Desfroy/n Current Area/Reference. Series with these retentions are considered "reference" records and may be destroyed when they are no longer of use, Modificattons and Additions Because records reflect activities that are constantly changing, the retennon requirements for them sometimes mqu!re revision as well. Consequently, records retention and disposition schedules often need modification or additions In order to be realistic and effective. Furthermore, because local governments are so large, It Is Impractical to consult with every office regarding specific schedule entries. There may be some retention periods and disposition requirements within this schedule that fall to account for all relevant factors and there may be 3 691:90&8022* 1 some Important record series not addressed here which need to be added. The Local Records Program welcomes all comments and suggestions concerned wRh Improvement of record retention schedules through modifications and additions. For further Information on any records management or preservation issue, please contact: Missouri Secretaty of State Local Records Preservation Program PO Box 1747, Jefferson City, MO 65101-1747 Telephone: (573) 751-9047 local,records@sos,mo, gov 0 4 143,%484*&121 1 22.at: 0 im=AN,as,-r' ri- C'' . 7,2„adaj#*4*NS,&4996=ArnU-f -tr '.-'T'f'f·'-Ellf"5 73:tjt.NVI'y•.grut. v.·.'7.:ASOGN*W 3494WARMW-1/ Sheriff Records Retention Schedule 1735*W#,ME¥68•*01,2012%€14#MJ#,2#WIA.AM**IR*12*9*21,*-E™S#HI1*VIN&*l-108*:04*29!*RAA.U.r,4-14„„m,1.U--U1.*94:t.*444#9901#MiAE:!e!7**4 See also the General Records Retention Schedule. Note: Any record In thisschedule Ulatbecomes pattofan investigative file/repott willassumelheretenuon requirements of the investlgative file. Do not destroytecord pettlnentto actve Investlgation/prosecutions SHF 001 Incident Report/File \' Atso Called: Offense Report Police Repolt; Investigative Report; Supplemental Report; Case FIle; Robbery Photo File; Citations; Tickets; Controlled Substance Test Report Funcuon: Documents an alleged viobtion of laworordinance iontent Date, Ome, location, description of Incident; who, what, when, where and how of an incrdent; All Investigative materials related to incident Evidence Sheet ,Retention: Ir case Is flted, retain unttl final disposition; !f no charges are nled: Class A felony, Permanent; Other felony, 3 years; Sex crime 1nvolving minor; 30 yeam afte r victim reaches 18; Misdemeanor, 1 year; Infraction, 6 months Disposition: if Permanent, Archive; all others, Destroy Note: Retentlons based on statute of limitations, see RSMo 556.036-037 3 Approval Date: August 25, 2009; Revised December 21, 2011 SHF 002 Non-Crlminal Incident Report/File Also Called: Lost Properly, Found Property, False Alarm, Private Propetty Accident, CM! Situatlon, Tow sheets, Abandoned Vehicle Tows, Motorist Assist Funclon: Documents an incident thatis not criminal in nature, but may be a requirementof Insurance or other industry Content Date, time, location, description of Incident who, what when where and how of an Incident; Evidence Sheet Retention: 1 Year Disposition: Destroy Note: Approval Date: August20,2008 SHF 003 Accident Report/File Also Called: Crash Report Functlon: Documents accident on public property or highway - Content: Date, time, location, description of Incident; who, what when where and how of an Incident; Evidence Sheat Retention: 7 Years--felony case; 5 Years all others DIsposition: Destroy Note: Approval Date: August 20,2008 SHF 004 Missing Person/Runaway Report Also Called: Juvenile Missing, Juvenile Runaway Function: Documents report of missing person or runaway Content: Date, time, location, description of Incident who, what when where and how of an Retention: Person not found, Permanent Person located safe, 1 Year; Person located deceased, not suspicious, 1 Year; Person located deceased, suspicious, retain un!11 resolved Disposition: Destroy Note: 3 Approval Date: August25,2009 5 : %3*Ekj#tifil4,43 0 122€91*BA i SHF 005 Messages/Teletypes Also Called: 911 printouts, MULES Messages,Weather Reports Funouon: Interdepartmental messages be&een jurisdictions Content: Retention: Reference Disposition: Destroy Note: Refer to NCIC Operations Manual and MULES Policy and Procedures Manual for current regulalions Approval Date: August 25,2009; Revised August 20, 2013 SHF 006 Arrest Records Also Called: Arrest Log, Arrest Files, Arrest Register: Arrest Register ID, Fingerprints, Booking Sheet Function: Document arrest Content: Name, da.b., Social Security Number, Address, Phone Number, cause of arrest Retention: 5 Years Disposition: Destroy Securely Note: Fingerprints ara normally sent to Highway Patrol Cen#al Repository; If copies are kept locally, iheyare merely reference Approval Date: August 25,2009 SHF 807 Orders of Protectlon/Full Orders Also Called: Ex-Parte Function: Coult orders of protection Content: Retention: Reference Disposition: Destroy Note: Court keeps ortg Inal copy 12 years Appeval Date: August 20.2008 SHF 008 Racial Profiling Statistics Also Called: Function: Content: Retention: 1 Year after submission to the Attorney General Disposition: Destroy Note: Approval Date: August 25,2009 SHF 009 Audion/Ideo Recordings Also Called: Car AudioMdeo recording; Booking Surveillance; Surveillance; Body Camera video Function: Content: Retenflon: 30 Days-Evaluate* Dispositton: Note: *Managers should extract significant Information that may Impact criminal ormajorcase InvesUgation prior to detetlng video/m-using the tape. Extracted video must be retained until administrative/ludicial proceedings ara cbmplate. This retention does not apply to interrogaMon videos which are by their nature evldentlaty and should be part of the Investigative 11!es-See SHF 001 Approval Date: August 25, 2009; Revised August23, 2011; Updated December 1, 2015 SHF 010 Outstanding Warrants Also Called: Bench Wdrrants; Fugltive Flles; out-of-Jurisdiction mes Function: Content· Retention: Class A Felony, 75 years; Class B Felony, 3 yeara; Misdemeanor, 1 year 0 Disposition: Destroy Note: May destroy immediately If recalled by the court Approval Date: August20,2008 6 g=Imile.39, Bili/*#./.2£2*G' i 'll**Im/4 SHF 011 Conceal Carry Permits Also Called: Function: Content Retention: 6 Yeam from Issue or Renewal; Denied applications, 1 year Retention Change: Disposition: Destroy Note: Approval Date: August 24,2010; Revised August 25,2015 SHF 012 General Log of Jail Activities Also Called: Function: Details when call blocks are checked, when prisoners are transported, etc.; see RSMo 516.120 Content Retention: 5 Years Disposition: Destroy Note: Approval Date: 2005 SHF 013 Inmate files Also Called: Prisoner File, Inmate Education File, Inmate Medical and Social Services File FuncUon: Content Includes Incarceration, medical history, personal property files, inmate finance account D record, conflnement orders, personal history, etc. Retention: 6 Years after release; iInanclal files, COA Disposition: Destroy Note: Approval Date: 2005 SHF 014 Jail Record Ledger Book Also Called: Function: Content Retention: Completion of Audit Disposition: Destroy Nofe: Approval Date: 2005 SHF 015 Jail Visitor logs Also Called: Funclon: Content May contain: medical care given prisoners, mail sentand received byprisoners, Retention: 5 Years' Retention Change: Disposition: Destroy Note: *For Inmate phone and vIdeo conferencing records, see-General Records Retention Schedule, GS 018 Telecommunications Log Approval Date: 2005; Revised August 25, 2015 SHF 016 Record of Prisoners Delivered to Department of Corrections Also Called: Function: Content: Retention: Completion of Audit 0 DIspostUon: Destroy Note: Includes Fulton Diagnostic Center Approval Date: 2005 7 i - _ 12337@a* D SHF 017 Garnishments, Sequestrations, and Executlons Also Called: Ledger of gamishments and sequestra!!ons served, monies collected and disbursements to the courts; Copies of Gamishments Served with record of money received and disbursed; copies of Sequestrations served; Gamishment and Sequestration ledger; Month end tany of money In escrow, notyet returnable; General Executions from Courts; General Execution Sale Function: Financial records related to gamishments, sequestrations or executtons Content: Reten#on: Comptetion of Audit Disposmon: Destroy Note: Approval Date: 2005 SHF 018 Daily Prisoner Report Also Calted: Function: Content Retention: 1 Year Disposition: Destroy Note: Approval Date: 2005 3 SHF 019 Jury Records Also Called: Jury list Funcion: Content Retention: Completion of Audit Disposition: Destroy Note: Approval Date: 2005 SHF 020 Fees Also Called: Log of Civil fees for Service; Log of Criminal fees for Service; Record of fees ror housing prisoners; Record of fees recek,ed from U.S. Manhal for Housing Federal Prisoners; Record of Bonds Collected; Record of Witness Fees Pald; Record of Resmution Collected and Disbursed Function: Content Retention: Completion of Audit Disposition: Destroy Note: Approval Date: 2005 SHF 021 Warrant/Subpoena Records Also Called: log ofwarrants; log ofsubpoanas Function: Content: date received, date selved, by whom Retention: Completion of Audit Disposition: Destroy Note: Approval Date: 2005 0 8 ' ./€192.19 ../*/(/'*D mtffeeakg£F'g*3'2NE *942:79.ap· 4 0 SHF 022 Entry Sheets Also Called: Warrants entered Function: Content: Retention: 1 Year DIspostuon: Destroy Note: Approval Date: 2005 SHF 023 Sex Offender Registry Also Called: M[ssouri Offender Registty Function: Content: Relenuan: 75 Years Disposition: Destroy Securely Note: Per RSMo 589.400.2 and RSMo 589.410. thts record is maintained at, both, the state and local level. See also SHF 043 Sex Offender Reglstly--Source Material Approva! Date: August 25,2009 SHF 024 FeIon Registration Also Called: Function: Record of Parolees InlurlsdIc[!on Content Offender Informallon; offense; address; employment information; referling agency Retention: Until released from probation/parole * . Disposition: · Destroy Securely Note: Per RSMo 217,695 this record Is maintained by the Department of Corrections and the Chief Law Enforcement officer of the county/city not within a county Approval Date: August 25,2009 SHF 025 Logs Also Called: Desk Books; Activity Logs; Car Logs; Daily Logs; Omcer Logs; P.M. Appointments; Watchman Flte-Printout Commander Book; Holdover Inspection; Complaint Numbers Log; Unsecure Building Report; Standby Boold]!sunotification; Case Asslgnment Book Funcuon: Record of daily, weekly or monthly acUvitles Content Date, 1!me, ao[ivity, care number, officerDSN Retention: 5 years or completion of audit Disposition: Destroy Note: Approval Date: August 25,2009 SHF 026 Subpoenas Also Called: FuncUon: Order for Sheriff records or personnel to attend courtprocaedings Content Retention: 1 year from court date DisposIGon: Destroy Note: Approval Date: August 25,2009 SHF 027 Information Received, Confidential Also Called: Tip Ilne; CrimeStoppers; Infomiatlon Received; Intelfigence Flies; Preliminary Complaint Function: Record of Informatton received Content Retention: 1 year 0 Dispos]Uon: Destroy Note: · If Information proves pertinent to an Investigation, then it becomes part of the Investigative file and assumes that retentton Approval Date: August 25,2009 9 mii G,!m' FOEST-3 0 SHF 028 Sheriffs Sale Records Also Called: General Executton Sale; Surplus Propert,Sale; Parotion Sale Function: Content. Retention: Completion of Audit Disposition: Destroy Note: Approval Date: August 25,2009 SHF 029 Special Investigative Fund Also Called: Function: Record of money expended In an investigation-Le. drug buys Content: May Include balance sheets; sign·In/sing-out listm Retention: Same as Case File Disposition: Destroy. after audit Note: Approval Date: August26,2009 SHF 030 VIN Verification Also Called: Record of VIN accuracycheoks for the Department of Revenue Function: Content Retentlon: 90 days DIspOSition: Desimy Nole: Approval Date: August 25,2009 SHF 031 Sheriff Administrative Reports Also Called: UCR Repolts; MIBRS Reports; Quarterly Stolen Vehicle; Quarterly VIN Reports; Yearly Purge Ust FuncOon: Content: Retention: 2 years Disposition: Destroy Note: See also: GS 001; GS 076 Approval Date: August 25,2009 SHF 032 Internal Affairs Records Also Called: Func{Ion: Documents Internal investlgallons Content Retention: Complaint Report Not Sustained, 1 Year; Compialnt Face Sheet, Not Sustained, until termina!!on; Complaint Report, Sustained, 5 years; Complaint Face Sheet, Sustained, until terminallon; Unfounded, Exonerated, Withdrawn Complaints, until sellement Disposition: Destroy Securely Note: Approval Date: August 25.2009 SHF 033 Grand Jury Report Also Called: Fundon: Content: Retention: Destroy In Current Area Disposition: Destroy 3 Note: These transfer to the circuitclerk Approval Date: 2005 10 T Ir-te?'56*97.»9 4 ..E.1 la!+Ekektozlge 1 T€£¥GER K SHF 034 Extradition Files Alao Called: Function: ! Content: 1 Refention: Completion ofAudit { Dispos/#an: Destroy Note: These are primarily financial records \ Approval Date: 2006 2 SHF 036 Payroll Requlsitlons * Also Called: f Function: Content: Refenton: Completion of Audit Disposition: Destroy Note: Approval Date: 2005 SHF 037 Notice and Demand for Payment of Dishonorad Check Aiso Called: Function: Content 3 Retention: » Destroy In CurrantArea Disposition: Destroy Note: Approval Date: 2005 SHF 038 Commissions Issued Also CaUed: Record of Depuf f Sheriff Commissions Issued Function: Content: RatenUon: 5 years Dispoilion: Destroy Note: Personnel records are In couny clerles office; Commrssloris should be entered Into the County Coult minute book Apploval Date: 2005 SHF 039 Gun Acquisition Permit Also Called: Handgun Permlt; Concealable Weapon Permit; Gun Permit Log; Gun Permit Index Function: Documents eligibility of individual to purchase a handgun Content: Retention: Destrdy In Current Area Disposition: Destroy Note: This record series was made obsolete with the repeal of RSMo 571.090 in 2007 Approval Date: August 2008 SHF 040 Permit to Sell Guns Also Called: Funcnon: Content: Retention: Destroy in CurrentArea Disposition: Desfroy Note: This permitls Issued by the Federal Government-copy at Sheriffs offlce Is for reference, destroy when it Is no longer useful 0 Approval Date: August 2008 t 11 ukeRS!19+59% 9,912 F.?749-Ktr·/El i·,262¢7402, i SHF 041 Expungement Orders Aiao Called: Court Orders of Expungement Fundon. Orders to deletearrestrecords Content Retention: Retain order as long as the underlying Incident file* Disposition: Note: *See SHF 001, If Incident reports/arrest records are extant, maintain order until theycan be disposed--as an explanation ofwhy Informalon Is redacted. If the Incident reporfs/arrest recottls have met their retention and have been destroyed, thus leaving no trace of the original arrest, then the ordermay be destroyed. Approval Date: August 28,2012 SHF 042 Law Enforcement Animal Records Also Called: Canine Records; Equlne Records Function: Documents ownership, training and deployment of animals by law enforcement, throughout their service . Content: May include, training documentation, cortlflcations, acquisition records, mfcrochip information, use and assignments, and veterlnaly records Retedon: 6 Years after retirement, death ortrinsfer, Of animal from department Disposition: Destroy Note: Records may be subject ia legal hold due to use-of-force liugatlon, do not destroy unal any legal proceedings are complete ApprDvaf Date: August 20, 2013 SHF 043 Sex Offender Registry-Source Material Also Called: Registration Forms; Reglstrallon File FuncDon: Source documents for inclusion of individual on/update of Sex Offender Registry Content May Include: address, vehicle Infomlation, photograph Retention: 5 Years Dtsposition: Destroy Note: See Also SHF 023 Sex Offender Registry Approval Date: August25,2015 i 12 ; 1 29**fi · 1 Christian County Commission 100 West Church SLRoom 100 Ozark MO 65721 April Term http://ChristianCount,MO.iqm2.com - Minutes - Thursday, April 14, 2016 8:50 AM The Christian County Courthouse I. i Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atiefided Ni-*1* - -r , Jitle:-1 ; . .r t' Status Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissjoner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Kay Brown County Clerk Present 8:50 AM IL J Agenda w Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Robert Palmer, t Karen Haynes and Wendy Neugebauer. Presiding Commissioner Weter entenained a motion to approve the agenda as t published for Thursday April 1, 2016. RESULT: ADOPTED IUNAN]MOUS] MOVER: f Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner , - * AYES: Ray Weter, Bill Barnett, Sue Ann Childks | Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Robert Palmer, Karen Haynes and Wendy Neugebauer. 1 presiding Commissioner Weter entertained a motion to approve the minutes for f Thursday, April 7,2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner L 0 SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers D April Term Thursday, April 14,2016 AM Motion/Vote - 8:56 AM ' Approve the April 11, 2016 Minutes The meeting was attended by Commission Secretary Cheryl Mitchell Robert Palmer, Karen Haynes and Wendy Neugebauer. k Presiding Commissioner Weter entertained a motion to approve the minutes for I Monday, April 11, 2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter; Bill Barn6tti Sue.Ann Chijdeis 1 . Motion/Vote - 8:57 AM Approve Agreement With Ozark Electric The meeting was attended by Commission Secretary Cheryl Mitchell, Robert Palmer, 1 Karen Haynes and Wendy Neugebauer. Commissioner Weter reviewed the current County revenue in comparison to last year's 2 revenue and numbers show that we are ahead for the year. Presiding Commissioner Weter said an agreement with Empire District Electric was reviewed that would provide guaranteed bandwidth fiber for internet for a $ 100.00 a port. We currently have one port. Presiding Commissioner Weter entertained a motion to approve the agreement with Empire Electric. i RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioher SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Wendy Neugebauer-Citizen ' Discussion - Windridge Subdivision The meeting was attended by Commission Secretary Cheryl Mitchell Robert Palmer, ' Karen Haynes and Wendy Neugebauer. /0 21Page 0 April Term Thursday, April 14,2016 AM Presiding Commissioner Weter said there was a previous discussion between he and the i County Counselor Housley and Wendy Neugebauer regarding the east side of the T dentention area that some residents consider to be the Windridge Subdivision. f Wendy Neugebauer said the detention pond in the subdivision has four foot tail weeds, 1 dead trees, risk of snakes, mice, feral cats and potential liability. Ms. Neugebauer said , her property is devalued due to the blighted property in the subdivision. Ms. i Neugebauer said she is seeking assistance from the County Commission or the Planning b and Zoning Commissjon to issue a letter to the property owner to clean up his property. County Counselor John Housely said he obtained a copy of the covenants and r restrictions for the Windridge Subdivision and an aerial photograph of the subdivision I showing the supposed bljghted area. Mr. Housley sajd Uberty Bank owns the west side i and the east side is owned by Robert Stidham. Mr. Housely asked if a homeowners ' association is in place to deal with the maintenance of the subdivisjon. : Wendy Neugebauer said there is not a homeowners association and they do not want I one. 0 Counselor Housley said when the property was originally platted the covenants and restrictions were recorded with the Recorder of Deeds. Mr. Housley encouraged Ms. Neugebauer to form a homeowners association. Mr. Housley said if the homeowners association went into default it can be reinstated. Mr. Housley said the homeowners , association can force a homeowner to clean up the property or suffer a lien against their i property. Wendy Neugebauer said the homeowners association was defunct before they purchased their home and their understanding was the County would be responsible. Mr. Housely stated "nobody from the County told you that!" 1 Wendy Neugebauer said are you are saying the Planning and Zoning Department or the County Commission will not send a letter to the property owner to clean up his property. Counselor Housley said it is the responsibility of the homeowners association to maintain the property and have the ability to take legal action with Mr. Stidham. Presiding Commissioner Weter said we will have to take this under consideration whether we want to draft a letter because we don't want to give the impression that if a homeowners association dissolves then the responsibility would fall to the County Commission. , Commissioner Chjlders said if we wrjte a letter it wi]1 only take care of the problem one i time and not for two years from now. 0 5 Ms. Haynes said when the subdivision was platted the homeowners association was created with the covenants and restrictions, which is required for all platt:ed subdivisions. 31Page April Tenn Thursday. April 14, 2016 AM J Wendy Neugebauer said there was no homeowners association when each person bought a latin the subdivision. 1 Presiding Commissioner Weter said there is nothing that prevents you from reestablishing a home owners association. Wendy Neugebauer said why djd the title company tell us there was no home owners association and the County would be responsible. ' Robert Palmer said he was one of four homeowners that belonged to a homeowners , association and one member was the developer and he had one vote. Mr. Palmer 1 agreed with the Commission that the issue needs to be addressed by the homeowners association. 1 Karen Haynes said a copy of the covenants and restrictions are available and can be filed I with the Secretary of State and then she could proceed to place a lien on the property i and or take him to court. , Karen Haynes said in the original plat there were covenants and restrictions with no 1 homeowners association established but since then there were two separate phases platted which has nothing to do with the covenants and restrictions. County Counselor Housley said to send Mr. Stidham a letter after the homeowners association is established and if he doesn't respond then get awarded the expense of cleaning up the property. Mr. Housely referenced paragraph 13 of the covenants and restrictions that states an individual owner can also file suit against Mr. Stidham. Wendy Neugebauer said they are just looking for help from the County Commissjon by sending a letter to Mr. Stidham and are not interested in having any liability for the I retention ponds. Counselor Housley said Mr. Ron Stidham would be liable if someone gets hurt on his property. Presiding Commissioner Weter said if you are concerned that this will devalue your , property it would be in your best interest to have a homeowners association. ' Presiding Commissioner Weter said he would consider writing a letter but doesn't know r how effective it would be. Motion/Vote - 11:30 AM Christian County Commission Discussion - One or More Commissioners Will be Attending Ozark East Elementary 2Nd Grade Restaurant ' Motion/Vote - 1:30 PM Christian County Commission * Discussion - 2895 : Motion to Move into Closed Session-Real Estate-Statute 610.021 0 Subsection 2 i The meeting was attended by Commission Secretary Cheryl Mitchell and Auditor Lacey Hart 41Page April Term Thursday, April 14,2016 AM , Presiding Commissioner Weter entertained a motion to Move into Closed Session pursuant to Real Estate-Statute 610.021 Subsection 2 | ROLL CALL VOTE: Presiding Commissioner Ray Weter (Yes), Western Commissioner Bill Barnett (Yes), Eastern Commissioner Sue Ann Childers (Yes). 1 - , RESULT: 4 F ADOPTED [UNANIMOUS] 1 MOVER: Sue Ann Childers, Eastern Cominissioner ' . SECONDER: Bill Barnett, Western Cornmissioner AYES: ,_Ray Weter, Bill Barnett, Sue Anfi_Childers _ ' Motion/Vote - 1:30 PM Christian County Commission E Discussion - 2895 : Move Into Open Session From Closed Session The meeting was attended by Commission Secretary Cheryl Mitchell and Auditor Lacey Hart. 3 1 Presiding Commissioner Weter entertained a motion to move into open session. i ROLL CALL VOTE: Presiding Commissioner Ray Weter (Yes), Western Commissioner Bill Barnett (Yes), Eastern Commissioner Sue Ann Childers (Yes). Open Session resumed. RESULT: ADOPTED [UNANIMOUS] MOVER: r Bill Barnett, Western Commishioner SECONDER: Sue Ann Childers, Eastern Commissioner e AYES: Ray Weter, Bill Barnett, Sue Ann Childers - III. Adjournment The meeting was closed at Motion/Vote - 2:30 PM D Motion to Adjourn i The meeting was attended by Commission Secretary Cheryl Mitchell, Lacey Hart. 0 i Presiding Commissioner Weter entertained a motion to adjourn. 51Page April Term Thursday, April 14, 2016 AM ROLL CALL VOTE: Presiding Commissioner Ray Weter (Yes), Western Commissioner Bill Barnett (Yes), Eastern Commissioner Sue Ann Childers (Yes). RESULT: ADOPTED [UNANIMOUS] - MOVER: Sue Ann Childers, Eastgrn Commissionar L SECONDER: Bill Barnett, Western Commissioner - j AYES: Ray Weter, Bill Barnett; Sue Ann Childers L Qa-.i ID£L. 3 Ray Water Presiding Commissioner, Ray Weter dam-em Western Commissioner, Bill Barnett cidu L GAtu Sue Ann Childers Eastern Commissioner, Sue Ann Childers 61Page Christian County Commission 100 West Church St Room 10 0 0zark,MO 65721 April Term http://ChristianCounty?40.iqm2.com - Minutes - Monday, April 18, 2016 8:45 AM The Christian County Courthouse I. 1 Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Ray Weter Attendee Namet ; 3 -, f.- i Title i " -Status= " -TArrivbd = Ray Weter Presiding Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Sue Ann Childers Eastern Commissioner Present 8:45 AM Rachel Hankins Assistant Present 8:45 AM Ashley Hannah Secretary Present 8:45 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, and Judy Dollarhite. 1 Presiding Commissioner Weter entertained a motion to move County Clerk's quarterly i report from 9 a.m. to 2 p.m. due to medical necessity and approve the amended agenda for 4/18/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner + SECONDER: Bill Barnett, Western Commissioner AYES: .Ray Weter, Bill Barnett, Sue Ann Childers i. · Motion/Vote - 8:50 AM Kay Brown-Christian County Clerk 1 Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the regular session minutes for 4/14/2016 that have been reviewed and corrected. ' RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 0 SECONDER: Sue Ahn Childers, Eastern Commissioner AYES: -Ray Weter, Bill Barnett, Sue Ann Childers 1 0 April Terrn Monday, April 18, 2016 AM Motion/Vote - Motion to Approve 4/14/2016 Closed Minutes The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the Closed minutes for 4/14/2016 they have been reviewed and corrected. RESULT: - ' ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner r SECONDER: Bill Barnett, Western *Commissioner AYES: Rhy Weter, Bill Barnett, Sue Ann Childers i = Motion/Vote - Motion to Approve 4/7/2016 Closed Minutes The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the Closed minutes for 4/7/2016 they have been reviewed and corrected. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 9 SECONDER: Sue Ann Childers, Eastern Commissioner, AYES: Ray·Weter, Bill Barn-ett, sde Ann Childers * 1 4 Motion/Vote - 8:55 AM Christian County Commission Discussion - Scrivener's Error-Acceptance of Streets Within Windridge Subdivision The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite, Amelia Wigdon, Headliner. Presiding Commissioner Weter entertained a motion to correct the scrivener's error on Court Order 4-4-2016-1 and change to Court Order 3-31-2016-1. RESULT: ADOPTED [UNANIMOUS] 7 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Bafnett,hue Ann Childers Motion/Vote - 9:00 AM Kay Brown-Christian County Clerk Report - Quarterly Report ff I The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite. Kay Brown's quarterly report was rescheduled to 2:00 p.m. today 4-18-2016. 21Page April Term Monday, April 18, 2016 AM Presiding Commissioner Weter entertained a motion to approve the rescheduling due to medical issues. RESULT: _ ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner· SECONDER: Bill Barnett, Western Commissioner AYES: : _ Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Kelly Hall-Christian County Recorder of Deeds Report - Quarterly Report The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite, Amelia Wigdon, Headliner. Kelly presented her quarterly report. Report Attached. Kelly Hall said our policy for over payments is we keep anything $10.00 or less and if it is 3 over $10.00 I send it back. Kelly Hall explained reasons for keeping over payments. Presiding Commissioner Weter asked how do the numbers compare to last year? Kelly Hall said I don't have those numbers but I can get them for you. We have a cash only policy because we get a lot of out of state people who are headed to Branson to get married Presiding Commissioner Weter said I would suggest for next quarter's report to have the numbers from last year compared to this year. Presiding Commissioner Weter entertained a motion to approve County Recorder of Deeds quarterly report. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Karen Matthews-Christian County Treasurer Report - Quarterly Report The meeting was attended by Ashley Hannah, Robert Palmer, Judy Dollarhite, Amelia Wigdon, Christian County Headliner Headliner, Karen Matthews, and Pletcher Rogers. Karen Matthews presented her report. Report Attached. Karen Matthews wanted to point out the utility tax added $15,000.00 last month and that the tax is assessed at the point of sale. Also Karen Matthews wanted to point out 31Page D April Term Monday, April 18,2016 AM that with all the new employees, new judges, etc., it is hard for her office to keep track of when items come in or when items need to be paid but they are getting control of that. Everything else is scheduled and so they are able to keep track of those items. Karen Matthews stated the State is 7 months behind on reimbursements. Her concern is that we are paying this out every month but we have only received money up to August of last year. The state stuff is a little better because they have a web site that I can go to and get information. The bill of cost goes back to the new sheriffs, new judges and the reimbursement we get from the state is for the days that the inmate spends in our jail. The last time it was turned in was March of last year. We started working on that and the majority of that fund will go to COLE. We can't expect any of that money until maybe June. Presiding Commissioner Weter asked is that money that the governor budgeted for? Discussion regarding Sheriffs funds and what is paid and funds that are coming in. Karen just wantsthe accounts to be in the black at the end of each month. I am within my budget and try to stay within said budget. When we became first class and I no longer pay out the school money, we can probably reduce my bond and so that is something that the Commission can look at later this fall. Presiding Commissioner Weter entertained a motion to approve Christian County Treasurer quarterly report. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western c6mmissioner AYES: :Ray Weter, Bill Barnett, Sue Ann Childers i + , Motion/Vote - 10:30 AM Christian County Commission Bid Opening - Bid Opening-Windows Server License The meeting was attended by Ashley Hannah, Robert Palmer, and Judy Dollarhite. We have received 2 bids. PC solutions - $4,576.00 total bid. Presiding Commissioner Weter said with our new accounting system that we are in the process of initiating we need to upgrade the server on our end. 0 PC net - $4,638.00 for essentially the same products. Presiding Commissioner Weter said we will accept these bids for review to make sure they are for the same products and will put it back on the agenda at a future date. 41Page I-- D April Terrn Monday, April 18, 2016 AM Presiding Commissioner Weter entertained a motion to accept these bids for review. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Comrnissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:45 AM Todd Wiesehan-Planning and Development Report - Quarterly Report: The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite and Todd Wiesehan. Todd Wiesehan presented his quarterly report. Report Attached. Todd stated that he had one more item that he would like to present to the Commission. Fema has set aside funds to do a fly over for our maps and we don't want to pay for that so I propose we let them go ahead and do that and it will save our department funds. 0 Comments and concerns with the widening of 65 Highway only going to the Greene County line and if there were future plans to continue the project in Christian County. Presiding Commissioner Weter entertained a motion to approve Planning and Development quarterly report. RESULT: ADOPTED [UNANIMOUS] MOVER: Su*Ann Childeri, Eastern Commissioner t SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:15 AM Judge Laura Johnson Discussion - Establishment of a County Law Enforcement Restitution Fund The meeting was attended by Ashley Hannah, Robert Palmer, Kelly Hall, Judy Dollarhite, Judge Laura Johnson, Barbara Stillings, Circuit Clerk, Amelia Wigdon, of the Christian County Headliner, and Sheriff Brad Cole. Establishment of a County Law Enforcement Restitution Fund Judge Laura Johnson said that the County Law Enforcement Restitution Fund is permitted by a state statute and that it has been adopted in other counties and has 0 done very well. A fee of up to $300 would be charged for each guilty defendant that comes in front of a judge. This would help to recoup some of the fees incurred and can be used for any county law enforcement purpose. Each department would appoint trustees. The 5 member board of trustees would meet as often as they want. Each 51Page 0 April Term Monday, April 18, 2016 AM department can present a written request for their needs and the trustees would consider the request and allocate the money for these requests. I have discussed this with the Sheriff and the Prosecutor and they are in agreement. This fund will take some of the burden off of the tax payers by putting it on the defendant. It has been very successful in other counties and could possibly raise thousands of dollars a year. It would be a good extra source of income for our county law needs. Presiding Commissioner Weter asked if there is any language that says the defendant has to be guilty. Part B&E are not inclusive of supplies and lam not sure of the scope. Judge Laura Johnson said court costs are not assessed against any defendant that is not guilty. Barbara Stillings' office would be responsible for collecting these fees and transferring them to the fund. 1 believe that the wording in part B&E would be broad enough to include equipment expenses and 1 think that could be read broadly enough to include law enforcement expenses. That would be up to the board of trustees to decide. Commissioner Childers said you stated up to $300 for each defendant, do you have a list of offenses or something that you would go by? D Our plan is to charge $300 for felony and $150 misdemeanor. Commissioner Childers asked is the fee paid at the end? Judge Laura Johnson said that the fee is paid up front. Judy Dollarhite asked if the monies carry over from year to year or would it need to be used before the end of each year? Judge Laura Johnson said there is nothing in the statutes that says it can't carry over and the statutes also state that the law enforcement budget can't be cut, the fund is strictly supplemental. t Robert Palmer asked what about indigent people? Barbara Stillings said if they have probation & parole they won't be able to leave the program until it is paid. The fee may be taken out of money the inmates receive for being in jail. There are different ways to collect. Sheriff Brad Cole said I am quite familiar with this fund and I am glad we now have the cooperation to move forward. I am familiar with Polk County's procedures with this fund and it is there to help provide a resource to purchase equipment that we wouldn't be able to purchase because of budget restraints. Barbara Stillings said anything over $4500 we would request bids. Sheriff Brad Cole said Polk county has even purchased cars for the Coroner's office and the Sheriff's office 0 Barbara Stillings said I like the way the judge has set up the fee structure as opposed to the way Stone county is doing this. Discussion of how the funds would be allocated and if things would stay cooperative. 61Page 1 April Term Monday, April 18,2016 AM Presiding Commissioner Weter said we need to ask John Housley to insert some language specifying that there must be a finding of guilty & table the decision until that language is inserted. Discussion was held as to the cost of charges for minor traffic charges as opposed to DWI's etc. Commissioners agree to have John Housley to look at the document and insert language about "a finding of guilty" if needed. Judge Laura Johnson said 1 would like the Commissioners to set a time line for the trustees to be set up and an organizational meeting scheduled. Presiding Commissioner Weter asked who will meet with the auditor to set up the account? Barbara Stillings said we were going to speak with Karen Matthews, County Treasurer and ask Kay Brown, County Clerk to be Secretary. Presiding Commissioner Weter asked who would preside at these meetings Judge Laura Johnson said l am assuming they would elect someone to preside over the 0 meetings. Discussion of terms for the trustees, staggering the appointments, appointing a chairman and that they serve without pay. Judge Laura Johnson said it will be slow at first, we will charge the restitution fee to new cases going forward and we wouldn't charge cases already in process. Discussion of the first meeting, selection of trustees, if they need to meet right away, how they need to set up the process and putting preliminary issues into effect. Presiding Commissioner Weter entertained a motion to table this until the language correction is made and schedule this issue on 4/21 unless John Housley is unable to make corrections. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 2:00 PM Kay Brown-Christian County Clerk Report - Quarterly Report The meeting was attended by Ashley Hannah, Judy Dollarhite, Kay Brown, and Amelia 0 Wigdon, Headliner. Kay Brown presented her quarterly report. Report Attached. 71Page 0 April Term Monday, April 18. 20]6 AM Presiding Commissioner Weter asked if there were there new costs incurred by the County because of the timeline for elections. Kay Brown said that the County wouldn't incur any costs for the Presidential election. Presiding Commissioner Weter wanted to make sure that Kay would keep the Commission involved as to where they were on the issue of payment from the State. Presiding Commissioner Weter asked how do you estimate how many people will vote? Kay Brown said I estimated the Presidential election from previous elections and for the April election 1 estimated it at about 50% of the Presidential. Presiding Commissioner Weter said your office is more than a single issue office, you have accounts payable, payroll, elections, minutes for the County, so you really have multiple missions in your office. Kay Brown said that is very true and errors are usually not a big deal but on election ballots you have to be precise with no errors. Kay Brown said 1 appreciate being the County Clerk for the Commission and I enjoy it very much. 3 Presiding Commissioner Weter entertained a motion to enter the County Clerk's quarterly report into record. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Comhlissioner ; SECONDER: Bill Barnett, Weitern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers . Motion/Vote - 2:30 PM Brad Cole-Christian County Sheriff Grant - License Plate Reader Grant The meeting was attended by Ashley Hannah, Judy Dollarhite, and Sheriff Brad Cole. Ucense Plate Reader Grant Sheriff Brad Cole said I have an award letter from the Missouri Police Chiefs Charitable Foundation and they have awarded the Sheriffs Department $15,435.00 which is a full funded grant at no cost to the County for a 4 camera system to be mounted on one car. The grant includes the installation, equipment and everything needed for that purpose. It also includes training and the licensing agreement. The grant has already been sent to John Housley for review and he has approved it. I am asking the Commission for their 1 1 approval. Discussion of how the Ucense Plate Reader would be used, if there were any additional costs and where it would be used. 81Page 0 April Term Monday, April 18, 2016 AM Sheriff Brad Cole said the Reader reads the license plate and immediately lets the deputy know if the car has been involved in any crime. Presiding Commissioner Weter asked how do you know when it reads the license plate? Sheriff Brad Cole said when it reads the license plate and sounds an alarm. You can set the parameters on the reader to what and how you want it to read. The reader stores data so that you can go back and review it later if needed. Presiding Commissioner Weter said that he had been reading up on this and people are complaining that it is a violation of their privacy. Commissioner Childers asked if the reader is mounted on the front of the car? Sheriff Brad Cole said there are 4 cameras mounted in every direction so it picks up all fourdirections. Discussion of the capabilities of the reader, it will be setto read amber alerts orany other types of alerts. It will be a great investigative tool. Sheriff Brad Cole said at this time when you pull a car over you don't know if the car is stolen or not but with the reader you know immediately. 3 Discussion about if there were any citizen reports or any negative reports. No negative reports at this time. Judy Dollarhite asked if you drive through the County Fair or any public place, how will you know which car the reader is picking up? Sheriff Brad Cole said it gives license plate number, make and model of the car. Presiding Commissioner Weter entertained a motion to approve the grant to purchase * the license plate reader equipping one patrol car which includes equipment, installation, and any necessities for installation. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett,Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 3:00 PM Motion/Vote - 0 Motion to Adjourn The meeting was attended by Ashley Hannah, Robert Palmer, Judy Dollarhite. Presiding Commissioner Weter entertained a motion to adjourn. 91Page D April Term Monday, April 18, 2016 AM RESULT: AbOPTEO [UNANIMOUS] AYES: Ray Wetar, Bill Barnatt,Sue inn Childers 1 0)£L, Ray Wdrer Presiding Commissioner, Ray Weter Western Commissioner, Bill Barnett D duL N;Uu,) Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3 10IPage 1-E853;t APRIL 18, 2016 COUNTY CLERK QUARTERLY REPORT The Clerk's Office has been busy beginning with the countywide canvass of approximately 51,000 voter identification cards that were mailed the end of December 2015. Since that time the U.S. postal service returned approximately 4,429 voter Identification cards for a change of address or moved out of county. Each of the 4,429 voter registration cards had to be pulled from the filing cabinet, revisions made, scanned and separated accordingly. My office processed all the return mail on the system prior to the May 3rd, 2016 deadline. We also continued candidate filing for all the special road districts and Ambulance District #land District #4 through January 19% 2016. We continued to be busy with the final certification deadline forall the entities by January 26, 2016. Chief Deputy Clerk Norma Ryan processed all the data entry for the return mail from the countywide canvass. As a result of the canvass, Deputy Election Clerks Alicia Mon§anto and Brandy Johnson pulled all the Individual cards, made the corrections, scanned the cards and filed them accordingly. We have been extremely busy preparing for the March 15, 2016, Presidential Primary and three weeks later having the April 5, 2015 General Municipal.In preparation for these countywide elections, we were notified three weeks before the March 15, 2016 election, the voters would have to find a new polling site for Cassidy 1 (Ozark Junior High School) and McCracken (0zark East Elementary School) due to the construction at the schools. I created cards to mall to all the 5,041 voters that would be affected by the move, prepared press releases, and signs for the old polling sites directing them to the new site while having absentee voting for two elections at the same time. In addition, I trained 130 Election Judges for the March and April Elections. I am pleased to say that with having one less employee from February 12 through March 21st, 2016, we Still managed to get the Job done successfully. For the first time in my tenure, we conducted absentee voting for two countywide elections by mall and in the office atthesametime. Inaddltion, February 23 through March 29, 2016, we held candidate filing for the August Primary. For the March 15% 2016 Presidential Preference Primary we had 47% of the 52,000 voters cast a ballot for a total of 25,159. For the April 5, 2016, General Municipal Election, there were 5,451 ballots cast resulting In an 11.33% voter participation. Even though the number of ballots cast In the April Election was significantly less than the March, both elections have the same amount of preparation. During the first quarter, Chief Payroll Clerk Paula Brumfleld processed approximately 250 W 2's. Ms. Brumfield, together with Nikki Thlessen, processed 250 of the 1095C forms to be In compliance with the Affordable Care Act. In addition, Ms. Brumfield has prepared the Collectors year end reports which include form 1309, 1310 and 1313, all to be sent to the Missouri State Tax Commission and the Missouri Department of Revenue. Ms. Brumfield also has assisted employees several times throughout the day with insurance, benefits and oyerall payroll questions. i}*e*RE*#Eni 2 32R*91 Deputy Alicia Monsanto prepared the timeline for election preparation and scheduled the election Judges for the March Election, Alicia oversees the equipment testing in the office and the public test, Ms. Monsanto also scheduled the polling place set-up team, the supply bags and all the Important details of the election. Alicia and former Deputy Bratidy Johnson have pulled hundreds of cards from the rolls per the recent elections, processed each record with the changes made and then scanned and filed each card. The Election Deputy Clerks makes sure the voter rolls are clean of felons, deceased and the incapacltated voters by processing reports supplied by state and local agencies. Alicia Monsanto has working diligently with Eric Davey with E911 addressing to update and correct any addressing issues particularly in Nba Alicia Monsanto does excellent job of working with Knowlnk, which is the company that provides the software and hardware for the electronic poll pads used on election day. Chief Deputy Clerk Norma Ryan processed all the 1099's by the end ofJanuary, 2016. Ms. Ryan In charge of the accounts payables and assists the employees and the public with information regarding requisitions, and receipts. Ms, Ryan also did all the processing of the mall-In absentees for both elections. The Clerk's office has the responsibility of taking the minutes for the County Commission and recently my deputy clerk in charge of the minutes resigned February 12h and I have been taking the minutes until after the April 501 2016 Election. In elections we have had numerous public service requests which have taken hours to prepare. We have sunshine requests to complete at any given time. We have also completed the monthly reports to the Department of Revenue for the Collector and the quarterly reports for the Assessor to be mailed to the Missouri State Tax Commission. We also have processed numerous notary public appilcations and A.T.V. permits to ride In the Mark Twain National Forest In Chadwick. As of March 31, 2016, I did the HAVA Financial Report for the Secretary of State. As ofthis year, I have obtained $ 13,733.93, in grant funds, for new e-poll books and equipment maintenance costs. On April 8211 2016, I certified the April Election Returns. Currently, I am working on the final costs for the March and April Elections and paying attention to grant reimbursements. As of this year, I have obtained $ 13,733.93, in grant funds, for new e-poll books and equipment maintenance costs. We will soon be receiving several petitions from the Secretary of State Office to be processed prior to certification for the November Elections. 0 D miiiiw'15 1%42=»40+ Election Summaly Repolt PRESIDENTIAL PREFERENCE PRIMARY Date: 3/21/2016 MARCH 15, 2018 - CHRISTIAN COUNTY, MISSOURI Time: 3:04:51 PM March 15, 2016 Presidential Preference Primaly Page 1/1 OFFICIAL Mar_21_2016-Summary Registered Voters 53,545 - Total Ballots 25,159 : 46.99% 27 of 27 Preclncts Reporting 100.00% Party Distribution UNITED STATES PRESIDENT (REPUBLICAN PARTY) Number of Precincts 27 . Number of Precincts 27 Predncts Reporting 27 100.00% Precincts Reporting 27 100.00% Vote For 1 Total Ballots 25,159 Total Votes . 19,869 DEMOCRATIC PARTY 5,263 20.92% E CHRIS CHRISTIE 23 0.12% 0 REPUBLICAN PARTY 19,870 78.98% CL JEB BUSH 39 0.20% 0 LIBERTARIAN PARTY 23 0.09% BEN CARSON 154 0.78% CONSTITUTION PARTY 3 0.01% DONALDJ. TRUMP 6,908 34.77% MARCO RUBIO 834 4.20% UNITED STATES PRESIbENT TED CRUZ 10,589 53.29% a (DEMOCRATIC PARTY) RICK SANTORUM - 12 0.06% J Number of Precincts CARLY FIORINA 8 0.04% * 27 Precincts Reporting 27 100.00% JOHN R. KASICH 1,181 5.94% - RAND PAUL 33 0.17% Vote For 1 Total Votes JIM LYNCH 0 0% 0 5,263 MIKE HUCKABEE 51 0.26% HILLARY CLINTON 2,147 40.79% (UNCOMMITTED)' 37 0.19% i HENRY HEWES 3 0.06% ROQUE "ROCKY" DE LA 2 0.04% FUENTE UNITED STATES PRESIDENT a BERNIE SANDERS (LIBERTARIAN PARTY) 3,073 58.39% 0 KEITH JUDD 1 0.02% Number of Preclncts 27 2 WILLIE L. WILSON 1 0.02% Predncts Reporting 27 100.00% 1 MARTIN J. O'MALLEY 0 2 0.04% Vote For 1 Q JOHN WOLFE 0 0% Total Votes 23 ·· JON ADAMS 1 5 0.10% AUSTIN PETERSEN 11 47.83% (UNCOMMITTED) 29 0.55% STEVEN ELLIOTT (STEVE) 2 8,70% € KERBEL RHETT ROSENQUEST SMITH 0 0% 4 CECIL INCE 0 0% MARC ALLAN FELDMAN 1 4.35% (UNCOMMITTED) 9 39.13% UNITED STATES PRESIDENT (CONSTITUTION PARTY) Number of Precincts 27 Preclncts Reporting 27 100.00% Vote For 1 Total Votes 3 (UNCOMMITTED) 3 100.00% e"* Election Summary Report III-l '_4.-216Vt,f,1 0 GENERAL MUNICIPAL ELECTION Da , O CHRISTIAN COUNTY, MISSOURI Time: 12:40:24 Du TUESDAY, APRIL 5, 2016 April 5,2018 General Election Page 1/5 April 8th 2010 OFFICIAL RESULTS Registered Voters 48,119 - Total Ballots 5,451 : 11.33% 27 of 27 Precincts Reporting 100. AVAR-1 SCHOOL BOARD DIRECTOR QUESTION Number of Precincts 3 Number of Preclncts 14 Precincts RepoMIng 3 100.00% Preclncts Reporting 14 100.0, Vote For 2 Vote For 1 Total Votes 2 Total Votes 2,800 LOWELL STRONG 1 50.00% YES 2,051 73.25' E TROY TREDWAY 1 50.00% NO 749 26.75' & CONNIE (COLLINS) 0 0% HETHERINGTON KENNY FLEETWOOD 0 0% LOGAN-ROGERSVILLE R-Vill SCHOOL DIRECTOR '% MARKHENRY 0 0% g WRITE IN 0 0% Number of Precincts 4 .. Preclncts Reporting 4 100.OC * BRADLEYVILLE R-1 SCHOOL BOARD DIRECTOR Vote For 2 8 Total Votes . 215 - c 0 * Number of Precincts 2 WANDA COWAN 61 23.725 0 Preclnots Reporting 2 100.00% DWIGHT SAMUEL 63 29.309 e Vote For 2 MAURICE "DON" CARRIGAN 19 8.84°6 .Total Votes 19 JULIE A. GIPSON 57 26.61°0 9 DELBERTJOHNSON CHRISTINA A. THOMAS 25 11.635[ 2 6 31.58% WRITE IN 0 0% 7 BOB CASE 3 15.79% 0 JUSTIN COMBS 10 52.63% ' 2 WRITE IN SPOKANE R-VII SCHOOL BOARD DIRECTOR 0 0% 0 .NIXA PUBLIC SCHOOL BOARD DIRECTOR Number of Precincts 4 Preclncts Reporting 4 100.009 E Vote For 2 0 Number of Preclncts 14 Total Votes 2 ·Preclncts Reporting 14 100.00% 777 .Vote For 2 JOHN F. ARMITAGE 175 22.52% ;Total Votes 4,580 JASON MAPLES 165 21.24% GLENN R. SCOTT TOBY ESSICK 238 30.37% 1,653 36.09% RON WOOTEN 90 11.58% · MIKE COPELAND 1,470 32.10% ERIC AYRES 109 14.03% 2, DANIEL R. JESSEN 660 14.41% WRITE IN 2 0.26% . ERIC HOLGERSON 772 16.86% . WRITE IN 25 0.55% fi*RE*E Election Summary Report GENERAL MUNICIPAL ELECTION Datw. 4,0,21, i v CHRISTIAN COUNTY, MISSOURI Time: 12:40:24 PM TUESDAY. APRIL 5, 2016 April 5,2018 Gonoral Election Page 2/5 April 80, 2016 OFFICIAL RESULTS Registered Voters 48,119 - Total Ballots 5,451 : 11.33% 27 of 27 Predncts Reporting 1003 CLEVER NO. 5 SCHOOL DIRECTOR LOGAN-ROGERSVILLE FIRE PROTECTION BOARC MEMBER Number of Preoincts. 6 Number of Predncts 3 PrecIncts Reporting 6 100.00% Preclncts Reporting 3 100.0' Vote For 2 yote For 1 Total Votes 1,038 Total Votes 108 DARIN THRASHER 156 15.03% DOUG CUMER 79 73.15' i PAULLOCKHART 215 20.71% ANDY STEWART 29 26.85' 1 REX MAPLES 339 32.66% WRITE IN 0 0: 2 BRIAN TEAGUE 317 30.54% WRITE IN 11 1.06% CHRISTIAN CO AMBULANCE QUESTION REPUBLIC R-!11 SCHOOL BOARD DIRECTOR .. Number of Precincts 24 Preclncts Reporting 24 100.00 8 mber of Prectnots 4 Vote For 1 C C_*recincts Reporting 4 100.00% Total Votes 4,472 R Vote For 2 YES 3,429 76.682 2 Total Votes 49 23.30 0 RUSTY SWIFT 14 28.57% NO 1,043 ELI R, GARNER 16 32.65% JOE F. PELTZ H 19 38.78% CHRISTIAN CO AMBULANCE 7 QUESTION WRITE IN 0 0% Number of Predncts 4 MARIONVILLE R-9 SCHOOL BOARD DIRECTOR Preclncts Reporting 4 100.001 3 Vote For 1 C · Number of Precincts 2 Total Votes 634 1 Preclncts Reporting 2 100.00% YES 317 50.00% € Vote For 2 NO 317 50.00% 2 Total Votes 14 BRANDON WHITE GARRISON ROAD COMMISSIONER JAMES D. HILL JR. 4 28.57% 4 28.57% . SHAWN HIGH 0 0% Number of Precincts 2 (CAROLBROWN 6 42.86% Preclncts Rbporting 2 100.00* WRITE IN 0 0% Vote For 1 - 30_ A O /, Total Votes 11 NO CAND(DATES 3-i / k I WRtTE IN. 11 100.00% 34.- 4« mmES.ER h Eloollon Summany Repoit Dme. 41 w .w I u GENERAL MUNICIPAL ELECTION CHRISTIAN COUNTY, MISSOURI Time: 12:40:24 PM TUESDAY, APRIL 5, 2018 April 5, 2010 General Election Page 3/5 April 8th 2016 OFFICIAL RESULTS Registered Voters 48,119 - Total Ballots 5,451 : 11.33% 27 of 27 Preclncts Reporting 100.I OZARK ALDERMAN, WARD 1 SADDLEBROOKE QUESTION Number of PrecIncts 4 Number of Precincts 2 Prednots RepoMlng 4 100.00% Preclncts Reporting 2 100.Cl Vote For 1 Vote For 1 Total Votes 151 Total Votes 77 NATHAN D. POSTEN 144 95.36% WRITE IN YES 38 49.351 9 7 4.64% NO 39 50.65. OZARK ALDERMAN, WARD 2 CLEVER MAYOR Number of Prednes 6 Number of Precincts 3 2 Preclncts Reporting 6 100.00% Precincts Reporting Vote For 1 3 100.00 5 r-Yotal Votes Total Votes Attacnment: Lounly ule,r. wu=,un.y .g,-.w.. ,-- 147 Vote For 1 E 0 Lf'BRUCE GALLOWAY 140 95,24% JAREDD KING 198 1 WRITE IN 7 4.76% 183 92.429! | WRrrE IN 15 7.585 OZARK ALDERMAN, WARD 3 · CLEVER ALDERMAN, EAST WARD Number of Precincts 5 Number of Prednots 2 Preclncts Reporting 5 100.00% Precincts Reporting 2 100.00: : Vote For 1 Total Votes Vote For 1 135 Total Votes 89 c EDDIE CAMPBELL 92 68,15% JIM McWILLIAMS 88 EMMETT CLEVENGER 42 31.11% WRITE IN 1 WRITE IN 1 0.74% SADDLEBROOKE BOARD MEMBER CLEVER ALDERMAN, WEST WARD Number of Preclncts 2 Number of Preclncts 2 Predncts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For 2 Vote For 1 Total Votes Total Votes 102 117 PAUL J. DOUNTAS 46 39,32%, KARA KAUFMAN 98 96.08% /0-»RY FRANKLIN 59 50,43% ' WRITE IN 4 3.92% L/RITE IN 12 10,26% *31 »- 40 dSE;; 44 NIEEE*2 0 Elactlan Summary Report 15 ,/·=.J™-r=•-41 GENERAL MUNICIPAL ELECTION Datemmzu-Fr CHRISTIAN COUNTY, MISSOURI TUESDAY, APRIL 5,2016 Time: 12:40:24 Pu April 6, 2016 General Election Page 4/5 April 8lh 2016 OFFICIAL RESULTS Registered Voters 48,119 - Total Ballots 5,451 : 11.33% 27 of 27 Precincts Reporting 100.0 I If BILLINGS MAYOR BILLINGS QUESTION Number of Precincts 2 Number of Preclncts 2 Precincts Reporting 2 100.00% Vote For 1 Preclncts Reporting 2 100.00 Total Votes Vote For 1 161 Total Votes 162 MELISSA VENABLE 77 47.83% YES MICHAEL B. HODGES 82 50.93% 129 79.6351 £ WRITE IN 2 1.24% NO 33 20.37% BILLINGS ALDERPERSON, WARD I REPUBLIC MAYOR Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.009 2 Preclncts Reporting 2 100.00% Vote For 1 r-Note For 1 a L.,otal votes 44 Total Votes 3 0 HOLLY FENDER 29 65.91% BRIAN C. BUCKNER 3 100.00% KRISTI WILBANKS 15 34,09% WRITE IN 0 0% 2, WRITE IN 0 0% REPUBLIC COUNCIL MEMBER, WARD 4 g a BILL]NGS. ALDERPERSON, WARD 11 € Number of Prednots 2 Precincts Reporting 2 Number of Preclncts 2 Vote For 1 100.00% * Preclncts Reporting 2 100.00% 0 Vote For 1 Total Votes 3 0 Total Votes 53 CHARLIE BRASHERS 3 100.00% 0 WRITE IN 0 E MICKEY BROWN 52 98.11% 0% € WRITE IN · 1 1.89% 'NIXA COUNCIL MEMBER, DISTRICT 1 .2 BILLINGS ALDERPERSON, WARD 111 Number of Preencts 3 Precincts Reporting Number of Preclncts 2 Vote For 1 3 100.00% Preclncts Reporting 2 100.00% Total Votes Vote For 1 ' KENDAL R. DINGUS 699 Total Votes 53 297 RYAN KEATING 42.49% msIE COKER 52 98,11% 400 57.22% L.ATE IN 1 1.89% WRITE IN 2 0.29% %0»»- tz« £4*7/9419 k?**61!1#17* ElecUon Summary Report GENERAL MUNICIPAL ELECTION DatE1787201-6- CHRISTIAN COUNTY, MISSOURI r" A I I FREMONT HILLS MAYOR Time: 12:40:24 TUESDAY, APRIL 5, 2018 April 5,2018 General Election Patie 5/5 April 80%2016 OFFICIAL RESULTS Registered Voters 48,119 - Total Ballots 5,451 4 11.33% 27 of 27 Prectnots Reporting 100.( NIXA COUNCIL MEMBER, DISTRICT 11 Number of Preclncts 5 Number of Precincts Preclncts Reporting 5 100.00% 2 . Vote For 1 Prectncts Reporting 2 100.0 Total Votes Vote For 1 459 Total Votes 41 ARON PETERSON 449 97.82% LUKE DAVIS 40 97.565 E WRITE IN 10 2.18% WRITE IN 1 2.445 NIXA COUNCIL MEMBER, DISTRICT Ill FREMONT HILLS ALDERMAN, WARD 1 .M -% Number of Preclncts 3 Number of Precincts 2 . a Preclncts Reporting 3 100.00% .. Vote For 1 Precincts Reporting 2 100.00' * Notal votes 467 Vote For 1 El JUST]N ORF Total Votes 12 DARLENE GRAHAM 271 58.03% ANN LITTELL MILLS 12 , C. 195 41,76% WRITE IN 0 100.00% & WRITE IN 1 0.21% 0% 2 FREMONT HILLS ALDERMAN, WARD 2 11 SPARTA ALDERMAN, WARD 1 0 Number of Precincts 2 8 Number of Precincts 2 Precincts Reporting 2 Precinots Reporting 100.00% * Vote For 1 2 100.00% Vote For 1 Total Votes 81 0 Total Votes 20 0 JASON L. STEPHENS 45 55.56% BUD ADDINGTON 20 100.00% * DIALA BROWN 10 12.35% WRITE IN o 0% € BRUCE E. BRUTON 1 1.23% ' FREMONT HILLS ALDERMAN, WARD 3 DOREEN CAGLE 25 30.86% WRITE IN 0 0% . Number of Preclncts 2 SPARTA ALDERMAN, WARD 2 . Precincts Reporting 2 100.00% Vote For 1 Number of Prednes 2 Total Votes 8 Preclnots Reporting AUSALOWRY L-31 Votes 35 8 100.00% >Me For 1 2 100.00% WRITE IN 0 0% STEPHENOTTEN 30 85.71% WRITE IN 42 0 L > 5 14.29% 41 969 1'*mil CHRISTIAN COUNTY Kmuy·,1 (na %3£*¥n 0 1#/1.-Ill-.:·i TOTAL FUNDS REPORT EXPENDITURES & CHANGES IN FUND BALANCE For the Month Ending As of january 31, 2016 YEAR TO DATE ASSESSMENT . 1,476,132.96 BLDG. BOND RETIREMENT 1,220,597.35 LEST 252,524.69 BUILDING INSPECHON 204,473.39 CAPITAL SCHOOL 48,785.36 HAVA GRANT · 15,189.50 C.A.R.T. 19.66 CIVIL PROCESS , 5,169.42 C.O.L.E. 1,596.44 COUNTY REVENUE 6,632,346.14 R.O.W & WATERSHED 21,251,00 ELECTION 5% FUND 31,256.60 FEDERAL FORFEITURE #1 35,854.43 TAX MAINTENANCE 0 LE.P.G. 119,350.50 4,573.05 LE.L 4,418.37 I.P. D.S. 3,086.84 ADMIN HANDLING COST 43,620.45 P.A. TRAINING 1,859.03 DELINQUENTTAXES 40,847.54 ROAD SALES TAX 621,109.05 RECORD RETENTION 205,153.20 RECORD TECHNOLOGY 159,433.23 COUNTY ELECTIONS 14,014.86 SHERIFF'S CONCEAL CARRY 110,761.11 TAX SALES SURPLUS 50,203.43 UNCLAIMED FUNDS 28.54 RIVER DOWNS WEST NID 71,963.01 STONE HOLLOW NID 161,563.11 TOTAL GENERAL FUND 11,604,216.58 BRIDGE 708,650.38 COMMON I 1,308,372.30 COMMON It · 1,048,890.87 TOTAL ROADS 3,065,913.55 D TOTAL GENERAL & ROAD BALANCES 14,670,130.13 TOTAL ALL FUNDS 14,670,130.13 4/18/2016 9:48 AM - CHRISTIAN COUNTY R-3it./affl TOTAL FUNDS REPORT EXPENDITURES & CHANGES IN FUND BALANCE For the Month Ending As of March 31, 2016 YEAR TO DATE ASSESSMENT 1,342,631.78 BLDG. BOND RETIREMENT 1,221,710.98 LEST 306,477.39 BUILDING INSPECTION 198,763.04 CAPITAL SCHOOL 71,228.26 HAVA GRANT 9,204.19 C.A.R.T. 16.14 CIVIL PROCESS 14,030.88 CO.L.E. 111,481.77 COUNTY REVENUE 6,747,553.28 R.O.W & WATERSHED 21,251.00 ELECTION 5% FUND 30,239.15 FEDERAL FORFEITURE #1 34,785.83 TAX MAINTENANCE 3 LE.P.C. 139,987.23 4,576.89 LET. 2,641.44 I.P.D.S. 5,157.33 ADMIN HANDLING C05T 45,186.23 P.A. TRAINING 2,050.86 DELINQUENT TAXES 41,740.26 ROAD SALES TAX 794,182.59 RECORD RETENTION 211,893.87 RECORD TECHNOLOGY 168,872.08 COUNTY ELECrIONS 35,662.13 SHERIFF'S CONCEAL CARRY 128,830.90 TAX SALES SURPLUS 50,203.43 UNCLAIMED FUNDS 28.54 RIVER DOWNS WEST NID 29,884.39 STONE HOLLOW NID 161,710.49 TOTAL GENERAL FUND 11,932,227.11 BRIDGE 744,575.71 COMMON I 1,478,703.77 COMMON 11 1,197,355.81 TOTAL ROADS 3,420,635.29 0 TOTAL GENERAL & ROAD BALANCES 15,352,862.40 TOTAL ALL FUNDS 15,352,862.40 4/18/2016 9:50 AM =) 5/ 0 CHRISTIAN COUNTY TOTALFUNDSREPORT EXPENDITURES & CHANGES IN FUND BALANCE Forthe Month Ending March 31, 2016 YEAR TO DATE ASSESSMENT 1,342,631.78 BLDG. BOND RETIREMENT 1,221,710.98 LEST 306,477.39 BUILDING INSPECTION 198,763.04 CAPITALSCHOOL 71,228.26 HAVA GRANT 9,204.19 CA.R.T. 16.14 C.E.R.F. . 244,76 CIVIL PROCESS 14,030.88 C.O.LE. 111,481.77 COUNTY REVENUE 6,747,553.28 R.O.W&WATERSHED 21,251.00 ELECTION 5% FUND 30,239.15 FEDERAL FORFEITURE #1 34,785.83 TAX MAINTENANCE 139,987.23 LAW UBRARY 53,675.40 L.E.P.C 4,576.89 0 LE.T. 2,641.44 I.P.D.S. 5,157.33 ADMIN HANDUNG COST 45,186.23 PA TRAINING 2,050.86 DELINQUENTTAXES 41,740.26 ROAD SALESTAX 794,182.59 RECORD RETENTION 211,893.87 RECORD TECHNOLOGY 168,872.08 COUNTY ELECTIONS 35,662.13 SHERIFF'S CONCEAL CARRY 128,830.90 TAXSALESSURPLUS 50,203.43 UNCLAIMED FUNDS . 28.54 RIVER DOWNS WEST NID 29,884.39 STONE HOLLOW NID 161,710.49 TOTAL GENERAL FUND 11,985,90251 BRIDGE 744,575.71 COMMON I 1,478,703.77 COMMON 11 1,197,355.81 TOTALROADS 3,420,635.29 TOTAL GENERAL & ROAD BALANCE: 15,406,537.80 TOTALALLFUNDS 15,406,537.80 0 4/8/7016 11·04 PM *@**a#&10 0 4218*fi CHRISTIAN COUNTY TOTAL FUNDS REPORT · EXPENDITURES & CHANGES IN FUND BALANCE For the Month Ending March 31, 2016 YEAR TO DATE CASH IN BANK CASH IN CHECKING 14,302,337.10 CASH FOR TAX MAINTENANCE 139,987.23 CASH FOR HAVA GRANT 9,204.19 CASH FOR CO. ELECTIONS 35,662.13 CASH lAW UBRARY 53,675.40 CASH IN CHECKING CERF 244.76 CASH ROAD & CARTTAX 794,198.73 CASH IN CHECK FOR SCHOOLS 71,228.26 TOTAL CASH + CERnMCATES 15,406,537.80 CREDIT CARD RECEIVABLE P & D, Letter of Credit, 15,406,537.80 Spring Meadows: $15,348.56 P & D, Letter of Credit, Villa Prooertles: $14,192.99 P&D, Letter of eedit, Greene Hills Estate: $24,144.42 P&D, Letter of Credit, 0 High Meadows: $12,271.30 P & D, Letter of Credit, Forrest Hills: S26,639.42 P & D, Letter of Credit, Grandview: SO.00 PAYABLES Contra SUTA 101-210-540 0.00 TOTALPAYABLES TOTAL CASH, CD'S & PAYABLES 15,406,537.80 FOR MANAGEMENT PURPOSES ONLY 0 (38) Declaration; The vendor hereby dedares understanding, agreement and cert] ficatlon of compliance to provide the Items and/or services, at the prices quoted, ln accordance with all terms and conditions, requirements, and sped flcatlons of this original Invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award Is signed and Issued by the Commission, a binding contract shall exist between the vendor and Christian Count¥. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. - fc »41-,1,3 54 Ar MailingAddress IRS Form 1099 Mailing Address 101(. € Pktlps City, State, Zip Code City, State, Zip Code O 5> rAyfill, Mo 6 Xot -- Contact Person Email Address f Skiw- b 1,09 7 Wh €, 1,abtri UM Phone number Fax number 917 <31 /700 I Authorized Signature Date 09jisi/C Printed Name Title 5-43/JY 0„Lic+ 11- Consu/64- 0 Page 7 of 10 *DEet:063** 0 . Exhibit A-References List three (3) business references: 1st Company'Name Representative Name l pdr€46nfit.wWL CeaA Addrebs 1,/ 'ci€y State Zip Business Phone Business Fax Cellular Phone email address if avaiable 2nd Company Name Representative Name Address City State Zip Business Phone Business Fax Cellular Phone email address if available 3rd Company Name Representative Name Address City State Zip Business Phone Business Fax Cellular Phone (3 email address if availdle Page 8 of 10 1 /2*RE Exhibit B.PRICING SHEET Product/Service Size/Type Frequency Price (includes all fees} . .A·,AU 5 26 'di i .. 0 0 Page 9 of 10 2,p„,„.,..13 0 1/EFT'- Specifications (1) P73-06299 Microsoft Windows Server 2012 R2 Standard OS Volume License - Government Use - 1 Server (1) 228-10358 Microsoft SQL Server Standard 2014 - Government Use - 1 Server (20) 359-06126 Microsoft SQL Server 2014 - Government Use - 1 User CAL 'No substitutes' these are the newest versions of the software, and are maintained with support/updates from Microsoft. *Labor will be performed by our IT Provider* Ailain.lulli. 1 w i.g. l."196 . wiu wpoll.lig-illuw„,O wgi ¥91 6.90,0.-0,¥ - 0 Page 10 of 10 *j{1221&#EiR %***i 6- Windows + SQL Server License Bid 04/18/16 Prepared by: Prepared for: Quote Information: PCnet & 85under Christian CountyAuditor Quote #: 002614 Shawn Oliver 100 W. Church St. Room 100 Version: 1 (417) 831-1700 Ozark, MO 65721 shawn@85under.com Lacey Hart Delivery Date: 04/18/2016 Ihart@christlancountymo.gov Expiration Date: 05/18/2016 (417)-5819947 Priman,Rep: Shawn Oliver 3 Products · Item Descrlptlon Price Qty Ext Price .. Microsoft Windows Server 2012 R2 Standard OS Votume License - $699.00 1 899,00 Government Use - 1 Server Mlgamn Microsoft SQL Server Standard 2014 - Government Use - 1 Server $699.00 1 $699,00 Microsoft SqL Server2014 - Government Use - 1 User CAL. $162.00 20 33,240.00 Subtotal: $4,638.00 Quote Summary ! Description --- Amount · 'Prod $4,638.00 Ucts Total: 34,638.00 0 rely relax grow &1&3EZImlEN .33ma*u B PCSolutions PC Solutions 410 E South St Ozark, MO 65721 Phone: 417-581-4300 FAX: 417-581-4793 Page: I Quote 16485 *if_.42.-,2.#23*1465#DY»•kiff.;20 b:4·r»_**96/7 4.14.6.4,13&989·M%:«lut©.2,341#93,*N,zic·'>.40.QI£b:..bly-2.&.':.0.:. 5 17.·451.-: 5.·7 Pe,*t»,neR.7:-42448,··$%·2-423.%·Ey:-,i·:*1·%(241**·U=2:94*24/,52-3 'PH ·%+*MEN;U-i Zy•?«:4149¥.·el'·t·zj: 7-3, i· Christian County Commission 100 W Church St 04/062016 koom mo Czark MO 65721 -*41*2-€€:94/«traffi«%*fe»yL*ft**,»*2*.t@?f.62:FL&,Ny*&*j '422)24,11/EMN,UN.11&12 'f ' . TR-'·»·« * 3" 0• 41·9,*6449#1'Q:.i,;121.rjuth»4€&'.il UN-'.tfL.14$4643*6 *A».44*-:ub:.424.9#'.ra'Pr€31/47572/3.4-54-:/ty..453S».*rzy.w4*C**Raf,:47$:LVI,fiR).a.4.€4%,vt-€3'3:?·Dly·,44#.96·.»:··.s?·ja· 3 P73-06299 , 1 704.QO 704.00 -79.00 625.00 Microsoft Windaws Server2012 R2 Standard OS Volume License-Govemnient Use- 1 Server 228-10358 t I 716.00 716.00 -85.00 631.00 Microsoft SQL Server Standard 2014 Government Use - 1 Server 359-06126 20 167.00 3,340.00 -20.00 3,320.00 Microsoft SQL Server2014 Government-Use - 1 User CAL Sub Total: 4,760.00 -184.00 4,576.00 Total: $ 4,576.00 4.iii'r {10,1*Mid!.YM: StiTY,3.6,Z#562%*i 1 LPR AWARD CONTACT FORM 3 Last Name: Oblt First Name: rad Agency: 0.kn'5-6471 0.ountj Sh.Lr,ff Address: I \0 1,0, 61* SE. Roou 10 Gth£147 11.6 {05 7 al Phcne: 419- 6% 2- 6 33 0 Cell/Mobile: 411- 94-0-62950 Email: bcole-®christiancounlij=ker,f. ntt Please return to: MPCCF 1001 East High Street Jefferson City, MO 65101 0 Fax: (573) 636-6634 Email: sllneback@mapca,com 935%it &*2212}alr; Pre-Installation Check List 2014 HLS Grant - LICENSE PLATE READER AWARD Agency &%(511'An Guntp 31uri'ff- Vehicle Year, Make, Model Black or white antennai Vehicle #, VIN #, and/or Plate # Picture of fi·ont of vehicle El Radio (indicate dash mount or reniote head ifapplicable) 3 Siren Box Light Control C DVR/In-Car Video Z C Scanner - e Other e Tnicks--- Scat configuration Gas or Diesel 1 4WD or 2WD !i Crew Cab, Extended Cab, or Regular Cab Any vehicle--- Any existing hardware (trunk tray, cages, etc.) 1 Other pertinent info: 0 GIJY**ffdtfi#1 75?imliE Proof of Acceptance For Installation of Work Performed I acknowledge I have examined the installation of license plate reader equipment, received training on its use, and I am satisfied with the work performed and training provided. Signed: Printed: 3 Date: Agency: Notes: 0 ItiER=mmm 1 0 Missouri Law Enforcement Mobile Data Terminal Project ProofofAcceptance For LPR Project I acknowledge that I am responsible for the items I am picking up from the Missouri Police Chiefs' Charitable Foundation. I cannot and will not hold the Missouri Police Chiefs Charitable Foundation, Missouri Police Chiefs' Association or Turn-Key Mobile liable for any damaged or missing parts as soon as they leave tile care, custody, and control of the Missouri Police Chiefs Charitable Foundation and/or Turn-Key Mobile. Signed: 0 Printed: Date: Agency: Equipment Received: 0 -1 1--- 0 Missouri Police Chiefs Charitable Foundation License Plate Reader (LPR) Grant Application 2015 Applicant Agency: Christian County Sheriff's Department Agency DUNS# 142116974 Federal Tax ID #: 446000473 Agency Authorized Official (Mayor/City Administrator): Name/Title: Presiding Commissioner Ray Weter Phone: (417) 582-4300 Email: countvcommission@christiancountvmo.gov Mailing Address: 100 W. Church Street, Room 100 Ozark, MO 65721 Applicant Project Director (Chief/Sheriff): Name/Titile: Sheriff Brad Cole Phone (417) 581-2332 3 Cell Phone: Email: bcole@christiancountvsheriff.net Mailing Address: 110 W. Elm, Room 70 0zark, MO 65721 Applicant Fiscal Officer (Treasurer/City Administrator) Name/Title: Treasurer Karen Matthews Phone: (417) 582-4348 Email: · karenmatthews@christlancountvmo.gov Mailing Address: 100 W. Church Street, Room 209 Ozark, MO 65721 Evaluation Questions: Do you currently have this equipment? YES NO If so, are you seeking replacement? YES NO If you are seeking replacement how old is the device? Do you have MULES access? YES NO Are you willing to pay for maintenance fees? YES , NO Total Offense Cycle Number 2014? 580 Total Agencies beneflting from this equipment? 7 Total population serviced by applicant agency? 82,101 Page 1/2 Lf@-E+1*yst**K Missouri Police Chiefs Charitable Foundation License Plate Reader (LPR) Grant Application 2015 Please provide one paragraph in the shaded area below Justifying your need: Christian County, population 80,899, Is located in Southwest Missouri and covers approximately 564 square miles, Christian County sits Just south of Springfield, Missouri, population 164,122. US Highway 65 and US Highway 160 run through Chrlstlan County, connecting Springfield, Missouri to Branson, Missouri, which hosts over seven million visitors each year, and the lakes area. Christian Counw has been and ts predicted to be one of the fastest growing counties In Missouri. In 2014, sheriffs deputies answered 19,332 calls for service, made 1510 trafflcstops and made 313 an·ests, A Itcense plate reader (LPR) would assist In alerting officers to potential threats and give the officer ample notice to call for backup. In addition, LPR technology would allow officers to Identify stolen license plates, stolen vehicles, LSOAvehicles, rolling disturbances, Amber Alerts, missing persons and welfare checks. An LPR would beneflt our department not only In the area of traffic enforcement, but In the investlgatton of majorcrlmes. The Christian County Sheriffs Office does not currently possess the LPR technology, but is searching for ways to work more efficiently and successfullyon combating crime, serving the community and increasing officersafely. This grant would allow us to beta test this technology, with minimal cost to the taxpayers, to determine Its Usefulness in completing our mission. A successful test would help Justify the expense cf Implementing the technology on a broader scale. PLEASE RETURN APPLICATION BY DECEMBER 1,2015 by em itting this application to: Jennifer Hudson at jhudson@mopco.com Page 2/2 ME©*4 n 01· All.* /9//lill.,4 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, April 21, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Aitend#6 Nabie , -- - TTitld. J --- - Stditus = 5 Attivid f Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Absent 8:50 AM Rachel Hankins Assistant Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles and Tom Baird of Christian County Concrete. Presiding Commissioner Weter entertained a motion to approve the agenda as published for Thursday April 21, 2016. RESULT: ADOPTED [UNANIMqUS] : - " MOVER: - Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner , - 4. I I AYES: f Ray Weter, Bill Barnett 1 1. 9 1 ABSENT: Sue Ann Childers u Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials · The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles and Tom Baird of Christian County Concrete. Presiding Commissioner Weter entertained a motion to approve the minutes for 02/29/2016 they have been reviewed and are substantially correct. 3 April Term Thursday, April 21,2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray,Weter, Presiding Commissioner :u A¥ES: Ray Weter,· Bill Barnett ABSENT: Sub Ann Childers Motion/Vote - 8:55 AM Motion to Approve 03/07/2016 Minutes The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles, and Tom Baird of Christian County Concrete. Presiding Commissioner Weter entertained a motion to approve the minutes for 03/07/2016 they have been reviewed and are substantially correct. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Westerntommissioner SECONDER: Ray Weter, Presiding Commissioner 4 AYES: Ray Weter, Bill Barnett y Motion/Vote - 8:55 AM Motion to Approve 03/18/2016 Minutes The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles, and Tom Baird of Christian County Concrete. Presiding Commissioner Weter entertained a motion to approve the minutes for 03/18/2016 they have been reviewed and are substantially correct. RESULT: ADOPTED [UNANIMOUS] MOVER: ' Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner i AYES: 2 Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Motion to Approve 3/31/2016 Minutes The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles, and Tom Baird of Christian County Concrete. 0 Presiding Commissioner Weter entertained a motion to approve the minutes for 03/31/2016 they have been reviewed and are substantially correct. 21Page 0 April Term Thursday, April 21, 2016 ANA RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 4 j SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Bairnett - Motion/Vote - Motion to Approve Court Order 04-21-2016-01 The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles and Tom Baird of Christian County Concrete. Presiding Commissioner Weter entertained a motion to approve Certified Court Order #04-21-2016-01. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner T SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Motion to Renew Century Link's Annual Contract The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles and Tom Baird of Christian County Concrete. Contract Renewal for Century Link. The annual renewal is $525.00. Presiding Commissioner Weter entertained a motion to renew the annual contract with Century Link. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Bid Opening - Bid Opening-Concrete Materials for County Roads The meeting was attended by Cheryl Mitchell, Robert Palmer, Miranda Beadles and Tom Baird of Christian County Concrete. 0 We have 2 bids. 31Page r.3 April Term Thursday, April 21, 2016 AM City Wide Construction has a various mix of concrete ranging from $106.20 - $108.20 and concrete blocks $40.00. Christian County Concrete has various costs ranging from $5.00 for winter service to $75.00 for load service and a various mix of concrete ranging from $105.00 & up. Miranda recommended that we select both vendors in case there are issues. Presiding Commissioner Weter said your recommendation is that we enter into a contract with both companies and a decision will be made on availability on any given job. Robert Palmer asked about the different grades of concrete. Miranda explained the differences. Tom Baird asked how they would decide which vendor they would choose. Miranda said that they would go by the lowest cost and whichever company can meet the timeline. Presiding Commissioner Weter said we will need to make sure any bid of $4,500.00 and over will need to be approved by our County Auditor. Presiding Commissioner Weter entertained a motion to approve Ms. Beadles recommendation to enter into a contract with City Wide Construction and Christian County Concrete. RESULT: ADOPTED [UNANIMOUS] MOVER: -- Bill Barnett, Western Commissioner i SECONDER: Ray Weter, Presiding Commissioner i AYES: Ray Weter, Bill Barnett . ABSENT: Sue Ann Childers Motion/Vote - 9:30 AM Richard Teague-Building Maintenance Report - Quarterly Report The meeting was attended by Cheryl Mitchell, Richard Teague of Building Maintenance and Amelia Wigton of Christian County Headliner. Richard Teague presented his report. Report attached. F) Presiding Commissioner Weter entertained a motion to accept Richard Teague, Building & Maintenance quarterly report. 4[Page 1 0 April Term Thursday, April 21, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner ., SECONDER: Sue Ann Childers, Eastern Commissioner AYES: .Ray Wejer, Bill Barnett, -Sue Ann Childers Motion/Vote - 9:48 AM Christian County Commission Bid Decision - Bid Decision-Windows Server License The meeting was attended by Cheryl Mitchell and Amelia Wigton of Christian County Headliner. PC Solutions bid came in under PC Net's bid by $62.00 cheaper. Ms. Mitchell has reviewed the bid and has recommended that we go with PC Solutions. Presiding Commissioner Weter entertained a motion to approve the proposal by PC Solutions for Microsoft servers @ $167.00 a piece for a total of $43,330.00. D RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner r I SECONDERE ' Ray Wetur, Presiding Commissioner r: AYES: Ray Weter, Bill Barnett ABSENT: Sue Ahn Childers Motion/Vote - Christian County Commission Discussion - Establishment of County Law Enforcement Fund The meeting was attended by Cheryl Mitchell & Amelia Wigton of Christian County Headliner. Presiding Commissioner Weter requested a change which refers to the conviction of anyone that has plead guilty of any charged offense. That was the only change that we thought we needed and Mr. Housley has made that change. Presiding Commissioner Weter entertained a motion to approve the order establishing a county law enforcement fund. RESULT: ADOPTED IUNANIMOUS] MOVER: -Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 3 AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - 1:30 PM Doyle Childers and Ed Adikson-Green Energy 51Page April Term Thursday, April 26 2016 AM Presentation - Green Energy Presentation The meeting was attended by Cheryl Mitchell, Ed Adkinson, Senator Childers and Richard Teague, Kenny Coates. Presiding Commjssioner Weter introduced Senator Childers and Ed Adkinson representing C3 Green Energy. Senator Childers discussed the savings C3 Green energy has had on other facilities. So far there are no complaints. This system takes the power that is pul[ed off by your capacitors and puts it back on your bus and you then have useable power. Ed Adkjnson discussed how this plan will solve the issues of blips, spikes, sags and lapses in energy. This system maintains a stable voltage. Discussed different facilities where this system was installed. John Q. Hammons started this system and after 120 days of results they asked for 10 more units. Ed Adkinson said we have looked at your facility and the good news is that your facility will only require 1 unit. I always average the savings at about 10% and from looking at your bills that average for you is around $1,000.00 a month. It saves equipment, money and time. Presiding Commissioner Weter asked if there were any special considerations when you have a generator? Ed Adkinson said no you don't have to do anything differently. It will work in all types of facilities. Kenny Coates said the power spikes and surges have always been a problem in the jail with having to replace equipment that was damaged which is costly. Considering the security issues that come from the spikes and surges this system would be a big benefit Just from that aspect. Presiding Commissioner Weter asked at the beginning of the meeting you said that you were going to hook up some type of equipment and run tests, what will that do? Ed Adkins said it shows the amount of good power and bad power and will calculate the average power usage in real time. Kenny Coates said that it sounds like a really interesting concept and you're going to defjnjtely see a decrease in the cost of repairs alone. Ray entenained a motion to recess until 2:30 so that Ed Adkinson can run this test. 61Page D April Terrn Thursday, April 21, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: c, Bill Barnett, Western Commissioner SECONDER: Ray Weter, Prekiding Commissioner : ·, ' L AVES: .1 Ray \Meter, Bill Barnett .1. ..,4 r ABSENT: Sue Ann Childers .r 1 Motion/Vote - Motion to move out of recess The meeting was attended by Cheryl Mitchell, Ed Adkinson, Senator Childers and Richard Teague, Kenny Coates. Ray entertained a motion to move out of recess and enter into regular session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner L SECONDER: Ray Weter, Presiding Commissioner D AYES: , Ray Weter, Bill Barnett » +5 Motion/Vote - Green Energy Presentation It The meeting was attended by Cheryl Mitchell, Ed Adikson, Senator Childers and Richard Teague, Kenny Coates. Ed Adikson began by saying that we did our testing and your energy immediately spiked to 72 kbar and then spiked to 100 but leveled out at 80 kbar efficiency, there is an imbalance with the legs and this would get in there and stabilize it so that they would be closer to equal. We did download everything and it would take 1 unit probably a 48277 70kbar unit and we had electricians over there that said they would gladly install this for us, we use local people. It would take a 3pole breaker, 150 amp breaker, the wiring, the mounting brackets and the installation. I can give you an estimate or I can send you a formal appraisal. Based on our findings I estimate that you will get a 13 - 15 month ROI. Presiding Commissioner Weter asked you base that on what you think the savings will be? Ed Adikson said we are going to save you in the area of 15% which it would pay for itself in a year. If your savings are more like 12-13% it would take a little longer. 0 Senator Childers said your bill is about $8,000.00 at the Justice Center and at 15% you can figure the savings out. Ed Adikson said our unit with breaker and so on would be around $16,000.00. 71Page 1 3 April Term Thursday, April 21,2016 AM Presiding Commissioner Weter how do you describe what you are bidding for? Ed Adikson said you need line conditioners, a capacitor bank and surge protection. Presiding Commissioner Weter ask if we bid on this we would need a self contained unit. Does anyone have this in one self contained unit? Ed Adikson said no. Discussion of the average savings and why C3 Green Energy is different. Presiding Commissioner Weter said we have already established a budget for the year and I would need a formal proposal and a letter stating if you buy C3 Green Energy, this is why you are buying it. We will then need to check with our Auditor to see if we have money in the budget for C3 Green Energy. Ed Adikson I will put a proposal together and I will give it to Doyle and he can get it to you. Discussion of how to put this in bid form Ed Adikson said what I will do is define what I do and put it in written form so you can validate what 1 do. 3 Presiding Commissioner Weter asked Kenny and Richard what do you think? Kenny Coates said I think it is a real good deal. Ed Adikson said John Q. Hammons spent $680,000.00 and that was in 3 different increments and they believe in this system. Commissioner Barnett asked what is the price of the unit? Ed Adikson said right around $13,000.00 plus the brackets, labor and all, so around $16,000.00. Presiding Commissioner Weter said we will need the specifications, bid language and details and we will be talking to our auditor about our capital equipment budget and we will go from there. Presiding Commissioner Weter entertained a motion to 0 III. Adiournment The meeting was closed at 3:00 PM 81Page 0 April Term Thursday, April 21, 20I6 AM Motion/Vote - Motion to Adjourn The meeting was attended by Cheryl Mitchell, Ed Adkinson, Senator Childers and Richard Teague, Kenny Coates. Presiding Commissioner Weter entertained a motion to adjoum. RESULT: _ ADOPTED IUNANIMOUSj 42 f MOVER: Bill Barnett, Wes'tern Commissioner j SECONDER: Ray Weter, Presiding Commissioner & f m AYES: Ray Weter,-Bill Barnett 0 201 lt>£L. Presiding Commissioner, Ray Weter 6 »82 B ob'AAJE:it mill Barnett Western Commissioner, Bill Barnett 44, Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 91Page CERTIFIED COURT ORDER 04-21-2016-01 The Treasurer is hereby ordered to pay the following RECEiVED AC entities: APR 2 0 2016 5283FvC KAY BROWN April 2016 Cart April 2016 96'*MA' CLERF RECEIPT: 26596 1.... i i i i DATEE -Spril 20, 29-11_._ ..... AMOUNT RECEIVED 295-420-2211 123,704.66 Check # .. 18,555.70| BRIDGE 15.00*i aAD-MS !' i ....... ........1....... .. . I. . COMMON 1 297,51! : 29.67%! 36,703.17 COMMON 2 ._*01691 27.99%3 34,624,93 BILLINGS SPECIAL . 103.25 10.30% r 12,741.58 GARRISON SPECIAL- 24 I 2,39% 2,956.54 OZARK SPECIAL 102,97 10.27% 12,704.47 I - I SELMORE SPECIAL 27,5 2.74% 1 3,389.51 SOUTH SPARTA SPECIAL 11.1 1.11% I 1,37?·13 STONESHIRE SPECIAL 5.3 0253% 1 655,63 TOTAL ROADS *' * - *1 ' 852.32| 100.00%, $ 105,148.96 . 1 1 TOTAL BRIDGE : 18;555.74 1 .- 1 1 TOTAL DISBURSED 1 i i I 123,704.66 Presiding commissioner Ray Weter 22.ar- Eastern Commissioner Sue Ann Childers 23 122 *,aN- Western Commissioner Bill Barnett 0 IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said commission, at my office in Christian County this, the 21st day of April 2016. Kal 2, Clerk of the county commi/¥*ge##Midi@ 7 BrMWI 1 0 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or i services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of this <, original Invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the 2 Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract 1 shall exist between the vendor and Christian County. Signature required below confirming understanding of this J statement. : Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. 43-1354°'35 3 C'he·.1£.bi.4 C..c„ Cb-,6-re'-t OD. Clirisr\- G·A CO. C=•=d-·re-Ans- co. Miling Address IRS Form 1099 Malting Address 432-. W. 7844* LAJ 432 W -lku fh City, State, Zip Code City, State, Zip Code hi A e Al D 46714 NGAA MO Cos-7 1 4- . Contact Person Email Address --ED_ 9291 TE -HDA< rke- €) Col\1£OO1AA.AL.11> .c, Aryh Phone number Fax number 4/9 8.31 -7 4,21 419 -863 -2.0 65 Authorized Signature Date p--/EFLTrES- Printed Name Title - -[JA A- BA\TA -rE V.P, SK\es+ AAAe\*1--i #G -- 0 Page 13 of 18 1*di**7 List three (3) business references: r Company Name , Representative Name Th# 1 li rE . . Address City State Zip 2.810 -\Al Eutash irk.. 6::1)rz34=.F12 P\o GSdt)7 Business Phone Business Fax Cellular Phone 3 eal- e>o G-5 email address if available 2nd Company Name . Representative Name 14(floa Em .y-,1 k, €,PER- 1 AA.0 crs,f=,O A Address Vt- b City State Zip 5 1 814.-Se:far-s,ro 864- 5209 Business Phone Business Fax Cellular Phone 664- SS & 4- email address if available 3rd Company Name Representative Name 0 14pUP Y E Au J «4 nwe,\ Page 14 of18 :121 3*33 Address City State Zip 46-60 Lealer- 8 1 Le+Igat.% ks Business Phone Business Fax Cellular Phone CBS 492- 992.0 413 438 40 9 2- email address if available (39) Contact Information: Any additional Information desired may be requested by mall to the address listed, or by telephone to 417-582- '; 4300. Information requests may also be e-malled to countvcommission@christiancountvmo.gov. This e-mail 3 address Is for information requests only and shall not be used for submission of proposals or modifications to 4 proposals. Such submissions will be rejected and deleted without notification to the sending party. : Thank you for your consideration of this Invitation to Bid. We appreciate your participation In the bidding process. 0 CHRI5TIAN COUNTY COMMISSIONERS Ray Weter, Presiding Commissioner Bill Barnett, Western Commissioner Sue Ann Childers, Eastern Commjssioner 0 Page 15 of18 Bid Specifications The Christian County Commission Is accepting bids for the following products and services: Concrete Materials. The 2 U> Christian County Commission reserves the right to refuse or reject any and all bids and waive any formality or E irregularity In any bid received. The Commission reserves the right to make awards to other than the low bidder, or E multiple bidders, if such award(s) is deemed to be in the county's best interest. 0 Companies that contract with Christian County are required to provide goods and services on this bid. They must have proof of insurance and a notarized statement that the company is complying with Federal Department of 8 - Transportation Regulation 49 CRF Part 40 (random drug and alcohol testing of personnel in safety sensitive 0 positions). Material and Performance Bonds may be required at the time of individual project award, E The Christian County Commission would like to express their appreciation in taking the time and work to participate in the bid letting process. Thank you for all your work and support in making Christian County a better place to live m CO and work. 2 3 Page 16 of 18 liEEE@%111 1 ./fi!,3/ 0 CONCREE MATERIALS BID Material Specificatjons: Mjx desjgn shall meet Missouri Standard Specifications for Highway Construction, latest addition. A mix design may be required to be submitted to the County prior to the purchase of any materials. *eft'}feENadmiN*%32§ *{*te.- Minimum Load Add'I LS$ 75.csa Charges (Less than 4 CY! f\ALL Fuel Surcharge \OR Bleese·attaeh·seeratesheet18- 0 Page 17 of 18 Ip.acketl,913 0 2*2·,%BNE *Christian County understands that not every company refers to their products with the same name even though they meet the same specifications. Prease provide name ofitem asitwill appear on the delivery tickets and/or invoices. A failure to provide a ticket/Invoice that does not match the bid may result in a delayed payment. 3 - 0. Page 18 of 18 0%*2182iEN Flifii£2111 0 :r.- -drer=3==mA-S+ Snlpping; .Willihg: 1817.f#ir*Bt#nchAi \·ed=dsell-·-----=4 1948 KWest·Bypass ,ozarK, MO-45721 4MDYy .Spiingfietd, NI¢j 65#P3 Ple 14171'8814013 t?}i· (417} 031=4616 Fit {41?)·,881-0419 Fax (417) 881-8419 PRICE QUOTATION To· Chri·fll An Cot.tri+yld. 3]ept. Date: 4-2/-/6 Phone: 619.2 - 9900 Fec .·project: A-nvlwo j 8) d @V· Prbduch U.red -(Li.vz C;* 4/,Wa We are pleased to have the opportunity to submit the following prices for concrete delivered to your proJect referenced above. Mixes ' listed aspliced may contain air entraining admixture when appropriate. other additives are priced separately. Requested changes to mixes may result In price adjustments accordingly. Special pridng and procurement considerations may be required for specialty products not nor nally kept Instock Pleasecallouromceifyouneed addlional prices or information. This price quotation Is extremely confidenUal and 18 Intended only for the company listed above. MATERIAL- DELIVERY NETPRICE MIX DESCRIPTION COST + CHARGE = PER YARD 4541 Fe.11.4/+ (Jalk 3000 e.s·:L 88.3• + /6.0° = /09.30 16 3,5-bo Ari 9.30 + /6.00 = /06,ao RS'/1 WIC,huwk 3.5-bo p.r.I 992° + /6: t / 06 .17.4 RG WOOD Psi - /08·20 Gooks 40.00 •'Fr denotes,Iver•uld,Ing aggrogatg •L• danotes Ilme•tong nd fin• aggrogate. All mixes may contain blend• of Ons aggregate• Special Considerations: Terms: Net 30 · 5% Discount Is allowed only for prompt payment. 1.5%/mo. Invoices over 30 days • Price quota good for 30 days from date of quotation. Prices subject to appoved credit account * Poriland Cement Is Type I/II only. Mixes shown above contain Class C Flyash. If Class C F]yash Is removed and strlaght cement Is used, add $4.50 per CY per mix. • Coarse Aggregate is ASTM C33 crushed limestone. Fine aggregate Is AS™ C33 natural Missouri riversand and AS™ C33 crushed tmestone sand. • Shorload Fee: 1 - 234 CY = $120 • Shortload Fee 3 - 314 CY = $70 * Shortioad Fee: 4 - 4% CY = $35 • No Shortload Fea for orders 5 CY and greater, • "Order-Back" loads will be only delivered without Shor:load Fees on orders over 8 CY. • Loads will only be batched in M CY Increments, and at a minimum of 1 CY. • Color Clean-Up Fee of $25 per truck for loads with color added. • Truck Time: let 30 minutes Induded, $60 per hour per truck thereafter billed in y-Hour increments. * Night & Weekend Mobllization Fee (loads batched from 6:30pm - 5:30am M.Th, & After 6:30pm Fri) add $550 nat fee + $1.85 per CY. Minimum Nightmeekend order = 40 CY. * No Sunday deliveries. • Winter Service Fee forheated water. Add $4.00 per cubic yard Nov.1 thru Mar. 15. • If cooling procedures are required, we will sprinkle stockpiles. Any other cooing measures will be the responsibility of the contractor to noUfy Springfield Ready Mix at least 5 business days In advance when cooling measures are required. Ice added to concrete for hot weather conditions, add $21.10 per CY. * Caldum Chloride Acceterating Admixture ts $1 per 0.5% per CY (example: 1.5% = $3 per CY) * Non-Chloride Accelerating Admixture: Add $6.90 for 1% .* Set Retarding Admkture: Add $4.90 per CY. *· WRA (Water-Reducing Admixture): Add $6.40 per CY. WRAmay be required to achleve necessary workabtlity. • SyntheUc Fibers: Add $6.75 perbag offberper CY (1 to 1.5 Ibs per CY- Polypropylene or Buckeye Fibers). * Sotomon SGS integral Color is $75 per bag of color for most colors. Typical dosage is 1 bag of color per 1 CY. • We ara committed to quality service to all o f our customers, both large and small. As such, we ask for at least 2 business day advance noUce for scheduling orders. · If the prolect la tax exempt, proper certification must be submitted orsales tax will be charged an the project Thank you for your consideration ofourservices. I f you have any questions, please call our omce at 417-882-9203. Respectfully Submitted, Laff v (diter- Jeles /14 (kz- Print Name, 71tle ligMature Quality Tells, Service Sells 216**%23*j EgiEET 0 R = . 6 6 M.14 4/11 c 16 'iE E 9 m 10 R 2 15 Jce m 2 .21,2 , 9 -E S Ni m 1% i.2 -&= W *2 e 10 a. a 6 112.2/2 01/SE *EMbbb zmoal.* >528242 2%291 4, 5.6 .€=Eng: 2 w m m 00 E 18 2 9 2 822 E95£52& 32220. co. td W (=45 76.2 73 C n ae2 =C =C Sm: E 1 42·X ,= E E 0 0 m a} w - 16 .E 2 2 61 88 8 8 SE E EE5ZZ% 20=88= @%:22 lilli**1*11$11 ME 21 76 1 92 5, -0 1 22 /5 1 15 5 110 41 1 Emb4 1 B N 5 -0-05 -05 ·% -8 i B 22= 22=25£22:5 L 6. ME 1 -2 -8 2E= 2.2 10 18 m== td C 1% .% .b W M 2 '2 13 ·Z m 'ia a 5 0 8 8 WEE c=efeg -tee bbe ER g·a u 6900000 4,0299 11%1=&.*tfic=- 0 0 O,====, 25 =76 *D Z & 2 012 2222.2552=0 5£& 7 N .% R R 222 @@@7124 === 5.5.5 43 * 52 .2 76 ;EBBB& 218#EE 0 CD . 0 41 >®€€bb'§ imb@8 -2 EE gu-u.. €EEU· R E E . O 0 0 0 . 9.gEc ¢0 -g -82·822*255&:M.h 88@888888288 @ 8 A 8 8 8 8 M 44 No o 1%048*18@li#* 9 01 0 h °° S :1 Al r, mm -97?216:mi3 3 Completed work since Januarv 1, 2016- Quarterly Report April 20, 2016 Repaired duct work under planning and zoning building Removed tree from southern most lot on county grounds Installed Reserved Parking signs for Juvenile officers Fixed building and maintenance trailer including new deck and lights Met with City of Ozark to discuss Sally Pump options Repaired dishwasher drain in kitchen that had been flooding the floor for months Installed new water fountain for Cl road Dept Installed roof top unit for Kay Browns office Repaired multiple leaks on roof of historic courthouse and installed drain guards on down spouts. Also added weep holes to prevent future water damage Installed new flooring in the Historic Courthouse, Juvenile Office, County Clerk's Office and County Collector's office. Wall and ceiling repairs yetto be completed Sliced, seeded and fertilized lawn at historic courthouse All air filters in Justice Center and Historic Courthouse have been changed out Installed a new water softener system in the Justice Center and 2 new tankless water heaters Through cooperation with Casey Smith- Commissary Officer and Jail Captain Richard Ramage -trash in the Sally Port has been reduced by over 90% Have made contact with Steve Childers at the city of Ozark over future curbs and 0 parking areas around historic courthouse 813/ligis11611#Z f.*i>. D t.£:34!*=FRIL-: 4 Ran new electrical outlets to Judge Lunas office- this work was requested more than a year before I excepted this position We have acquired a new floor buffer for the Justice Center. This has made the custodian more efficient at his job and improved his work quality. Installed new high efficiency LED lights on outside of building at Sally Port entrance We now have No Smoking signs at both public entry ways at the justice center and removed smoking bench and ash trays from entry ways Maintenance Dept has purchased a ridged drain machine, otherwise known as a drain snake- since purchased this has saved over $500 in contractors cost. I have made contact with MU Extensions Master gardeners over landscaping in front of Justice Center. Which should be attended to shortly. We are currently replacing 2 compressors on our 110 ton roof top unit. estimated cost $13,000. Building maintenance paid nearly $16,000 to have the jail locks oiled and serviced. This is a yearly cost to the county. I will be taking classes to be certified to work on the electronic doors in the County Jail to offset most of this cost in the future. Currently purchased a miller multimatic 200 welder that can be used in the Justice Center, on pod floor or anywhere we need it. It runs off 110 and 220 volts. We can mig, tig, and stick weld with it. It can also weld aluminum and stainless. 1 have had a need for this machine multiple times in just the first quarter of this year. This machine should offset costly repairs in the future. 0 i.,fi#@#fil.,1 .rgpl-'r-€¥7- 2*&9*821 Planned work for next quarter Repaint gazebo on courthouse lawn Bring electrical up to code on historical courthouse roof Address retaining wall issue south of justice center Get quotes for resealing and striping southern parking lot Repair flooring tile in multiple areas of Justice Center Along with this the maintenance department will continue addressing issues as they come up such as lights, ballast, receptacles, plumbing, pod floor and grounds issues. 3 0 EgRKER#@3% D MER= zrl. CilIJI6TIANi€OUNTY ·= Ray Weter Presiding Commissioner 4 COMP[26ION Bill Barnett Western Commissioner 100 W Church 6treel, I2oom 100 Ozark, Miouri 65721 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner April 21, 2016 PC Solutions, Inc 410 E. South St Ozark, MO 65721 Dear Rick, The Christian County Commission voted today to award the bid for Windows Server License to PC Solutions. We appreciate you participating in the bidding process and look forward to working with you. Sincerely, ;10 tguA.itt-- N i Bill Barnett Ray Weer Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov l***SW* * hinted on Raycled Paper 1 Etifid"FIE 0 .. :c-·=CH]216TIAN :COUNTY- . Ray Weter Presiding Commissioner - *18'#RMIT#11168 11·m=r' .11(Im!,LAMMUILE, NIFFilm - COMMI@6ION Bill Barnett Western Commissioner 100 W Church 6treel, Qoom DO Ozark, Miourl 65'221 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner April 21, 2016 PC Net, Inc 2026 E. Phelps Springfield, MO 65802 Dear Shawn, 0 The Christian County Commission voted today to award the bid for Windows Server License to PC Solutions. We appreciate you participating in the bidding process. Sincerely, n L. C, , 1) A D £200 4,) FAJ\UL._ box Bill Barnett Ray WetJr Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov £4§*28'ife;*Sm J:##t./.'I/6 - _,mm- O Printed on Recycled Paper - :93*13. ORDER OF·THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: 4/,z,:lilq ORDER NO. 04- 2 l· 20/, 6 g 'W SUBJECT: Establishment of a County Law Enforcement Restitution Fund WHEREAS, the Revised Statutes of the State of Missouri allow for the establishment of a "County Law Enforcement Restitution Fund" pursuant to Section 50365, 558.019 and 559. 021, RSMo.; and WHEREAS, based upon the ongoing need to fund law enforcement related expenses in Christian County, the Christian County Commission has determined it is in the best interest of Christian County to establish such a fund to provide monies for County law enforcement purposes. D IT IS THEREFORE ORDERED by th4 County Commission of Christian Colinty. that ther'e is established the' "Chpistian County La'w Enforcement Restitution Fund" in order to generate a stream. of revenue to supplement County law enforcement services in Christian County. IT IS FURTHER ORDERED by the Christian County Commission that the Fund shall be administered by and used as follows: 1. A five (5) member board of trustees shall be appointed to oversee the operation of the fund. The board shall be titled the "Christian County Law Enforcement Restitution Fund Board of Trustees." Two members of the board shall be appointed by the Christian County Presiding Commissioners two members shall be appointed by the Christian County Sheriff, and one member shall be appointed by the Christian County Medical Examiner. The members ofthe board shall be citizens of Christian County, and shall not be current or former elected officials, current or former employees of the sheriff's department, the office of the prosecuting attorney, office of the county commission or the county treasurer's office. All board members shall be appointed to serve for a term of two years, except that for the first board appointed, three members shall be appointed for two year terms and two members for a one year term. Board members may be reappointed. The board may elect a chairman and such other officers as it deems necessary for its membership. The members of the board shall not receive compensation for their services, but may be reimbursed for their actual and necessary expenses. 0 2. EAcept as otherwise piovided herein, tile court may order theassdisment and payment of a designated amount of restitution to tlie Christian County Law Enfoicement Restitution Fund established by the County Commission pursuant to Section 50.565, RSMo. upon :3.9.tdkleR,fit, 0 0?2?2 the conviction of any person who has either plead guilty or been found guilty after a trial of any charged offense. Such restitution order shall not exceed three hundred dollars ($300,00) for any charged offense (with the exception of the charges of speeding, careless and imprudent driving, any charge ofviolating a traffic control signal or sign or any charge which is a class C misdemeanor or an infraction). 3. A defendant who fails to make payment to Christian County Law Enforcement Restitution Fund may not have his or her probation revoked solely for failing to make such payment unless the judge, after evidentiary hearing, makes a finding supported by a preponderance ofthe evidence that the defendant either willfully refused to make the payment or that the defendant willfully, intentionally and purposefully failed to make sufficient bona fide efforts to acquire the resources to pay. 4, Money deposited into the Christian County Law Enforcement Restitution Fund shall only be expended upon the approval ofthe majority of the members of the Christian County Law Enforcement Restitution Fund's Board of Trustees and shall only be expended pursuant to the provisions of Section 50.565, RSMo. for County law enforcement purposes, including the following purposes: a. Narcotics investigation, prevention, and intervention; b, Purchase of law enforcement-related equipment and supplies for the Christian County Sheriff's Department; c. Matching funds for federal or state law enforcement grants; d. Funding for the reporting of all state and federal crime statistics or information; and e, Any county law enforcement-related expense, including those of the prosecuting attorney, approved by the board oftrustees for the Christian County Law Enforcement Restitution Fund that is reasonably related to investigations charging, preparation, trial and disposition of criminal cases before the courts of the State of Missouri. 5, The Christian County Commission may not reduce any law enforcement agency's budget as a result of funds the law enforcement agency receives from the Christian County Law Enforgement Restitution Fund. The Restitution Fund is to be used only as a supplement to the law enforcement agency's funding received from other County, State or Federal funds. 6. Any request for payments fromthis Fund by authorized County Law Enforcement Officials shall be by written voucher or memo to the Board. The Board will approve any request by a majority vote. The Board may meet inperson, by telephone, e-mail or in writing for approving any request. 7. The Circuit Clerk and Associate Circuit Clerks shall pay all funds for the Christian County Law Enforcement Restitution Fund as collected or on a monthly basis to the 0 County Treasurer for the Restitution Fund Account. 31=m 0 ?77*NiGE 8. The Board ofTnistees shall provide to the Christian County Commission and to Christian County Law Enforcement Official's quarterly reports on the Chlistian County Law Enforcement Restitution Fund showing amount received and expenditures. 9. The Christian County Law Enforcement Restitution Fund shall be audited as are all other County funds. IT IS FURTHER ORDERED that a copy of this Order be provided to the following: 1. The Honorable Laura Johnson 2. Barbara D. Stillings, Circuit Clerk 3. Brad Cole, Christian County Sheriff 4. Mandy Armintage, County Coroner 5. Amy Fite, Christian County Prosecuting Attorney 6. Karen Matthew, Christian County Treasurer 7. Lacey Hart, Christian County Auditor 0 THE CHRISTIAN COUNTY COMMISSION Date: Ray Wet*, Presiding Commissioner Date: 9 lot- I ll, h ;2-0 j <* A·*t_ed--- BilEBarnett, Westein Commissioner (lkaj Date: ¢1-3 16 Sue Ann Childers, Eastern Commissioner COUNTY CLERK: Kay B?6j I--0 *pistian CoubFCoyielor 23385-000\671380.doc EgRMit*?8% gl. /·F ..3/ p ./ 4.11\9, Christian County Commission 100 West Church St, Room 100 Ozark. MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 25; 2016 8:35 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:35 AM by Presiding Commissioner Ray Weter 58111886@Niri@2 . 2; -1-3 231-·7 11'itl@170"7"--331 3'S.t*tiif3.1 ·--fAmvifir'.1 Ray Weter Presiding Commissioner Present 8:35 AM Bill Barnett Western Commissioner Present 8:35 AM Sue Ann Childers Eastern Commissioner Present 8:35 AM Ashley Hannah Secretary Present 8:35 AM Rachel Hankins Assistant Present 8:35 AM IL Agenda Motion/Vote - 8:35 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Ashley Hannah. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 4/25/2016. RESULT: ADOPTED [UNANIMOUS] _+ i ·li:i MOVER: 4 - Sue Ann Childers, Eastern Commissidfier, A 41 r I 21. r ' ... li SECONDER: Bill Barnett, Western Colilmissioner Lt 1171 '2 4 AYES: i * C , Riiy Weter, Bill Bar.nett, Sue Alin Childurs :.·.' IR L Motion/Vote - 8:40 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah. There are no financials to approve this today. Presiding Commissioner Weter entertained a motion to approve the minutes for 3/10/2016, they have been reviewed and are substantially correct. April Term Monday, April 25, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill,Baknett, Western Commissioner SECONDER: - Sue Ann Childers, Eastern Commissioner* 'AL- AYES: Ray W6ter, Bill Brnett, Sue Ann Childers i Motion/Vote - Motion to Approve the Minutes for 4/18/2016 The meeting was attended by Ashley Hannah. Presiding Commissioner Weter entertained a motion to approve the minutes for 4/18/2016, they have been reviewed and are substantially correct. RESULT: = ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: . -Ray Weter, Bilf Barnett, Sue Ahn Childers _·+ 0 Motion/Vote - Motion to Approve the Minutes for 4/21/2016 The meeting was attended by Ashley Hannah. Presiding Commissioner Weter entertained a motion to approve the minutes for 4/21/2016, they have been reviewed and are substantially correct. RESULT: ADOPTED [UNANIMOUS] 9 7 MOVER: , Bill Barnett, Western Comfnissioner SECONDER: Sue Ann Childers, Eastern Commissioner .AYES: U L Riy Weter, Bill Bilrnett, Sue Ann Childers , Motion/Vote - 8:45 AM Miranda Beadles-Highway Engineer Bid Decision - Bid Renewal-Right of Way Cutting, Paintstriping of County Roads, and Culverts The meeting was attended by Ashley Hannah, Miranda Beadles. An agreement with Bishop Construction to renew Paintstriping of County Roads @ .18 per foot. 0 Presiding Commissioner Weter entertained a motion to approve the renewal agreement of Bishops Construction Company for one more year. 21Page April Term Monday, April 25, 2016 AM RESULT: r ADOPTED [UNANIMOUS] MOVER: - sue Anh Childers, Eastern Commissioner i 1- - 1 + IL SECONDER: Bill Barnett, Westerri Commissioner AYES: 1 - Ray.Weter, Bill Bardett, Sue Ann Childers 5 - Motion/Vote - Motion for Bid Renewal for Metal Culverts The meeting was attended by Ashley Hannah, Miranda Beadles. An agreement with Metal Culverts to renew the culvert bid for another year. Presiding Commissioner Weter entertained a motion to approve the renewal agreement with Metal Culverts through March 31, 2017 and if Metal Culverts does not have the needed materials the County will order from Viebrock Sales. In the event of an emergency the Road Department may purchase culvert material locally. RESULT: ADOPTED [UNANIMOUS] MOVER: : Sue Ann Childers, Eastern Commissioner -c SECONDER: Bill Barnett, Western Commissioner AYES: d r Ray\*ter, Bill Barfiett, Sue Ann Childers . i Motion/Vote - Motion for Renewal for Vaught & Company The meeting was attended by Ashley Hannah, Miranda Beadles. An agreement with Vaught & Company for the cutting of our right of ways on a prn basis at $57.00 per hour through 3/30/2017 annual contract. Presiding Commissioner Weter entertained a motion to renew the agreement with Vaught & Company through March 30, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: i' S'de Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Ken Davis-Christian County Public Administrator Report- Quarterly Report The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Amelia Wigton of Christian County Headliner and Ken Davis. 31Page 3 April Terrn Monday, April 25, 2016 ANII, Ken Davis Presented his Quarterly Report. I attended the annual training last week. 1 make my rounds during this time to see my wards. During the training we discussed issues of employees, revamping of public administrators, which, of course, will be a cost that trickles down to county. As far as my office there is a slow incline. We grow as the county grows. We have approximately 130 cases at this time. Medicaid is not letting the facilities help patients with dementia and so on. The statute says that the state is suppose to look at family and friends before they go to the County. There is a new Judge coming at the beginning of the year and I am not sure if we will get a new Judge orif we will keep the same one. I'm not sure how much you know of what my office does and if you would like I could bring more details of what my office does and why for my next quarterly report. The Commission compliments Ken on how well his office is doing. 3 Presiding Commissioner Weter asked when you say you have rounds to make, it sounds like not all of your wards are in this county? Ken said when they fall under the guardianship of the County, it goes back to the County where the ward resides. I am appointed to these individuals and a few have behavioral issues. We don't have facilities in this area and so they are put in a facility which is appropriate and it could be anywhere in the state. Robert Palmer asked is the state legislation giving you any indication of cost increases? Ken no it trickles down to the County no matter what the cost. Presiding Commissioner Weter entertained a motion to accept the Public t Administrator's Quarterly Report. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Su-e Ann Childers Motion/Vote - 9:30 AM Ted Nichols-Christian County Collector Report - Quarterly Report The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Pletcher 0 Rogers, Amelia Wigton of Christian County Headliner and Ted Nichols. Ted Nichols presented his report. 41Page April Terrn Monday, April 25, 2016 AM Thankyou for our floors, they look real nice and turned out real good. With the juggling back and forth during the installation of the new floors, I had to use a little more help during that time so 1 hope I'm not running short at the end. We are working on the Tax Sale, we have about 500 parcels right now. I just returned from the Collectors annual meeting. We might want to discuss having a trustee on some of these parcels we don't sell and then they can negotiate and get tax money back. In March 2015 we collected $741,000.00 and in March 2016 we collected $1,041,000.00. For my collector year 2015, which runs from March 1st to February 28th or 29th, we collected $62,402,000.00 and for the year ended 2016 $66,130,000.00. We are still looking for the power cord for the scales for the postage machine. Pitney Bowes isn't answering the phone or emails. We have emailed them several times and they told us they would get back to us on May 1st. If anyone has a large package they will need to go to the post office until we get this issue resolved. You can still run regular envelopes through but larger packages need to be weighed. Presiding Commissioner Weter entertained a motion to accept the County Collector's Quarterly Report. RESULT: ADOPTED [UNANIMOUS] - 1 4 MOVER: Bill Barnett, Western Cbmmissioner £ SECONDER: -- Sue Ann Childers, Eastern Commissione?! ' AYES: i Ray Weter, Bill-Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Dick Bartow-George K Baum and Company Discussion - Construction Financing The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Lacey Hart, Perry Barnes, Karen Matthews and Carl Yates Attorney, Dick Bartow of George K Baum & Company. Construction Financing Presenting Dick Bartow & Carl Yates Presiding Commissioner Weter said this is to address the physical improvements needed to accommodate the new Circuit Courtroom, find room for the Prosecutor and remodel the Courtroom. The price tag is somewhere in the neighborhood of $5 1/2 million. We are looking to establish a revenue stream to pay for these renovations. We did sign and authorize a budget with a little cushion of $7 million, to finish these projects. Dick Bartow (hand outs attached) said I have asked Carl Yates to come along to address any technicalities. 1 looked at a Certificate of Participation with the same type of structure that we used when we financed the Jail. There are other opportunities and financing options that you have. The first one is called a General Obligation Bond, which is the strongest credit the County could have. What separates the General Obligation Bond is that it is an ad valorem tax, it gives you the ability to tax whatever the payments 51Page April Tenn Monday, April 25, 2016 AM . are. After that there are Special Obligation Bonds, Certificate of Participation, Special Assessment Bords and soon.These all trade off the General Obligation Bond issue. The County has a AA- on its own for a General Obligation bond issue. That means that all the other debt of the County would trade at an A+ level. Basically there isn't any difference as far as the rate because your trading off the General Obligation rate. We are all getting knocked down a little because it is not an ad valorem tax. The County has a tax levy that is generating about $750,000.00. The Hancock amendment regulates this levy says that you are allowed to keep increases in new construction, personal property and assessed valuation up to the consumer price index. On page 1 I have estimates - over estimated we have the ability to borrow $7 million with payments of approximately $675,000.00, every year for 12 years @ 2.5 percent. If you look at page 2 these are the yields, the investment world thinks that interest rates are going up fairly soon, when an investor buys these they want to have the opportunity to resell these in the future. Most investors are looking to make a profit and so they want to purchase bonds at a premium. By having premium bonds it does get us a lower yield which gets you a lower cost to borrow. Interest rates are very good at this particular time. Page 3 is sources and uses of funds. I have estimated these fees conservatively high, some are overstated and some we may not need. If the Commission authorizes us to go forward, we will start preparing documents which will take about 2-3 weeks and then submit it to the rating agency with audits and budgets and have a rating call with standards and pours which will take a week or 2, then we will get the rating back and we could get the money back by late June early July. Presiding Commissioner Weter asked if this proposal has two pathways. Dick Bartow said yes. Commissioner Childers ask if special obligation bonds cost more even though they sell at a lower interest rate? Dick Bartow said General Obligation bonds allow you to sell at a lower interest rate. Presiding Commissioner Weter said Mr. Yates pinned the first certificate of participation and this is an amended one. We will filter the correspondence we get from you through John Housley's office and he will make sure structurally all the language is correct and nothing is overlooked and may offer his opinion. Presiding Commissioner Weter said looking at our budget, we have almost 1.4 million in capitol asset money to get the ball rolling to get this finished. When it comes to refunding the General Revenue expenses. Dick Bartow said with the General Obligation bond it gives you the ability to go back in and reimburse for certain expenditures. Presiding Commissioner Weter said the original that we approved and signed is in effect until we get the amended one and so we are good to go? Dick Bartow said yes you are fine. 61Page n April Term Monday, April 25, 2016 ANA Presiding Commissioner Weter said it seems pretty straight forward and the property tax levy has produced approximately $750,000.00 this year, do we have flexibility to pay this off early. Dick Bartow said yes, the funds become available you have that ability to prepay. We have a lot of different options going forward. Commissioner Childers said you said we need to get a trustee, is that like a financial advisor? Dick Bartow said no that is a bank and we provide all the same things that an underwriter would Commissioner Childers said so you are technically the underwriter? We don't need a financial advisor on top of what you do? 1 thought that they separated that? . Dick Bartow said they did separate that, I don't think that is a necessity as we can provide everything that an underwriter with provide. Presiding Commissioner Weter said we are going to give this to John Housley to have him look this over and we will have another meeting for any questions or to sign. (-D Presiding Commissioner Weter asked the audience if they had any questions. Karen Matthews asked have you talked to other companies? Is this something that you have to go out and double check prices? Presiding Commissioner Weter we have one other potential player and we will need to do a public notice. Dick Bartow said this is a professional service much like an attorney and is not required to submit to the bidding process. Presiding Commissioner Weter said 1 am reluctant to adopt this as we have one in place at this time. Presiding Commissioner Weter entertained a motion to accept these documents into record and send one to county counsel & request his opinion RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commission.pr SECONDER: Bill Barnett, Western Commissioner i : 4 AYES: Ray Weter, Bill Barnett, Sue Ann Childets- Motion/Vote - 10:30 AM Christian County Commission Bid Opening - Bid Opening-Fiber Connection A The meeting was attended by Ashley Hannah, Perry Barnes, Judy Dollarhite, Robert Palmer, Lyndle Spencer, Julia Maples. 71Page April Term Mondays April 25. 2016 AM Bid Opening for fiber connection. We have an existing contract for with PC Net services. 1st bid from PC Net. This bid includes for hardware $4,729.00 and annual service contract for firewall subscription, $628.00 for total $5,357.00. 2nd bid wireless $2,652.00 & annual services at $207.00 yearly for a total annual service $835.00 a year. Presiding Commissioner Weter entertained a motion to enter into record receipt of bid from PC Net for determination and we will re-address Thursday 4/28/2016 @ 10:00 a.m. RESULT: *DOPTED IONANIMOUS]- : MOVER: - + ' Sue Ann Childers, Eastern Commissioner E SECONDER: Bill Barnett, Western Commissioner F!41 I AYES: _ Ray Weter, Bill Barnett, Sue Ann Childer* 1 Motion/Vote - 10:45 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Vests for Officers The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Lyndle Spencer, Julia Maples. Bid Opening for Sheriff's Vests Southern Uniform and Equipment of Carthage. Presiding Commissioner Weter asked haven't we used this company before? Chief Lyndle Spencer said we recently purchased badges from them. Presiding Commissioner Weter entertained a motion to submit this bid to the Christian County Sheriff for review and we will hear their recommendation on Thursday, 4/28/2016 at 10:00 a.m. ,RESULT: - ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:00 AM Brad Cole-Christian County Sheriff Bid Opening - Bid Opening-Equipment for Officers The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, L Spencer, Julia. 81Page 0 April Term Monday, April 25, 2016 AM Bid Opening for Equipment , GT Distributors Austin TX Multiple products - guns, ammunition, miscellaneous equipment slings handcuffs, patches, etc. Presiding Commissioner Weter entertained a motion to submit this bid to the Christian County Sheriff for review and we will hear their recommendation on Thursday, 4/28/2016 at 10:00 a.m. RESULT: -- ADOPTED [UNANIMOUS] i MOVER: Sue Ann Childers, Eastern Commissioner . , SECONDER: Bill Barnett, Western.CommisSioneT 4 - AYES: r_Ray Weter, Bill Barnett, Sue Ann Childers i Motion/Vote - 11:15 AM Danny Gray-Christian County Assessor Report - Quar·terly Report The meeting was attended by Judy Dollarhite, Robert Palmer, and Danny Gray, Amber 3 Duran. Danny Gray presents his Quarterly Report Our aerial photos are done and our fly over is complete. Our external hard drive came in that we are taking to Greene County tomorrow to download the aerial photography. 1 am meeting Friday with pictometry to get a price on Change Finder. Change Finder will take our last aerial's and our new aerial's and identify what is missing. This will help find things we might have missed. As far as assessments, we are in the middle of valuing for personal property so it won't be done for another 2 months. We are currently about 16 million down but we still have about 3000 accounts to value so we should be up about 3-4 million on personal property when we are finished. Real estate is up about 22 million, new construction is up about 20.5 million. Overall property values are up 1.1 - 1.25 million this year. In our office we started an IAAO which is an association of assessing officers and we started a southwest chapter. We have classes coming up on the 12th & 13th. My office is getting ready to mail out change notices we have about 1100 going out and so we will be busy after those go out. Currently we have about 3- 4000 assessments still out which is normal for this time of the year. Presiding Commissioner Weter said the GIS we discussed last year about who was going to pay what etc. That is a shared expense? Danny Gray said yes it is approximately $22,000.00 from each office. 911, the 3 Commission and the Assessor each contribute $22,000.00. They will bill Christian County and we will run a requisition through for a third of the cost because we have all budgeted for that. 91Page 1 April Term Monday, April 25,2016 AM Danny Gray said if we stay busy I am inclined to do fly overs every two years. Also, I am wanting to move to mobile and there are couple of companies that are developing programs for this. If we go mobile and we are running mobile maps when we go out there it will essentially help us to know what we are looking at. Judy Dollarhite asked when you look up property in Taney County you can actually hit the map which is the flyover 1 am assuming, so they partner I am assuming with the Assessor and the Collector to do that. Once you have done this will it tie into Ted's data base to have the aerial of that property or no? Is that a huge expense? Danny Gray said No, it is just what Ted will let us do in his office, if he is tying that parcel back to the GIS. To do that they can tie it together and to do that it isn't that expensive. Right now you can go to our website and pull it up and it will bring up the assessment. Presiding Commissioner Weter entertained a motion to accept the County Assessor's Quarterly Report. RESULT: ADOPTEb [UNANIMOUS] MOVER: ; ' _Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: . t Ray Wetet, Bill Barnett, Sue Ann Childers Motion/Vote - 11:45 AM Captain Tom Koch-Christian County Sheriff Grant - Deputy Supplemental Grant The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Paul Blumfield, Amelia Wigton of Christian County Headliner and Captain Tom Koch. Deputy Supplemental Grant Captain Tom Koch said that this would be a continuation of the 2016 grant. Presiding Commissioner Weter asked who is the sub-recipient? Because it states that the sub-recipient is required to attend the compliance training. Captain Tom Koch said that would be me, 1 attended the meeting and they were satisfied with that. Presiding Commissioner Weter said this is a continuation of an existing program and the primary contact is you Captain? Captain Tom Koch said yes the state is talking about helping to raise the limit. They are keeping a $35,000.00 cap. If you make under $29,000.00 they will supplement to get you to $30,000.00. Presiding Commissioner Weter said I need Mr. Housley to look this over before I sign. Captain Tom Koch said it has to be submitted by Friday at 5 o'clock. 10]Page ApriI Term Monday, April 25,2016 AM Presiding Commissioner Weter entertained a motion to authorize & then submit to John Housley and if contract isn't ok we can withdraw. RESULT: ADOPTED [UNANIMOOS] MOVER: Sue Ann Childers, Eastern Commissioner - r SECONDER: Bill Barnett, Western Commissioner . 4 5 € AYES: Ray Weter, Bill Barnett, Sue Min Childers ' III. Adjournment The meeting was closed at 12:00 PM Motion/Vote - Motion to Adjourn The meeting was attended by Ashley Hannah, Judy Dollarhite, Robert Palmer, Paul Blumfield, Amelia Wigton of Christian County Headliner and Captain Tom Koch. Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioher SECONDER: . Sue Ann Childers, Eastern Commissioner AYES: Ray Wdtkr, Bill Barnett, Sue Ann Childers QOL. 40)£L. i Ray Wdrer Presiding Commissioner, Ray Weter 31* 8*4 "reamea Western Commissioner, Bill Barnett 0 44&.mi 11IPage 0 April Terrn Monday, April 25,20]6 AM. Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 0 12IPage 3 L.JaEM. - 2 r·-· CHI3I@TIA* - COUNTY·---= Ray Weter --,.5-669£=== Presiding Commissioner . ,43]Wi'mirmilmlill Em EEme £ COMMI@6ION Bill Barnett Western Commissioner 100 W Church &treel, Qoom 100 i Ozark, Mi@§ouri 65791 Sue Ann Childers .* Phone: 417-582-4600 • Fax: 471-581-5924 Eastern Commissioner J April 25, 2016 Bishops Construction Company, Inc. Richard Fulp 23499 Lawrence 1230 Aurora, MO 65605 D Dear Richard, The Christian County Commission voted today to renew the "Paintstriping of County Roads" with Bishops Construction and will continue to pay 18¢ per foot as quoted. We look forward to doing business with you again this season. Sincerely, 4 £21 .3,2, A,z.c«34 0j/2&02 1 Ray Weter Bill Barnett Sue Ann Childers i Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Pdnted on Recycled Paper mmEE,miN RU€041*23 - = c ---Cil]216TIAN>-COUNTY--=· Ray Weter Presiding Commissionel COMMI66ION Bill Barnett Western Commissioner 100 W Church &treet, Qoom 100 Ozark, Miuouri 65'221 Sue Ann Childers - Phone: 417-582-4300 • Fax: €1-581-5924 Eastern Commissioner April 25th52016 Greg Bauner Charles Thomas Metal Culverts, Inc. Viebrock Sales & Service, LLC P.O Box 330 30028 Highway 65 Jefferson City, Mo 65102 Sedalia, MO 65301 3 Dear Sirs, The Christian County Commission voted today to exercise our right to renew the culvert bid for an additional year. Metal Culverts is hereby awarded the bid through March 311 2017. The Commission also voted that in the event Metal Culverts does not have the needed materials, the county will order from Viebrock Sales & Service. In the event of an emergency the County Commission has authorized the road department to purchase culvert material locally. We appreciate doing business with you. Sincerely, A 11 Barnett Ray Wet¢r Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov 43 Printed on Recycled Paper 2%*8*Jilf:*'1191; 0 0*82%22 - -2 .... 665={-GHIQI&FIAN=COUNTY - - . Ray Weter Presiding Commissioner =- COMMI66ION Bill Barnett Western Commissioner 100 W Church &treet, Iloom 100 Ozark, M!8501111 65?21 Sue Ann Childers 1 Phone: 417-582-4300 • & 471-581-5924 Eastern Commissioner 1 April 25, 2016 Vaught & Company Attn: Scott Vaught 1194 St. Hwy BB Crane, MO 65333 0 Dear Scott, The Christian County Commission voted today to exercise our right to renew the "Cutting of Right of Ways" ·contract with Vaught & Company for another year at the quoted price of $57.00 per hour. We appreciate our working relationship and look forward to doing business with you again this year. The new term expires March 30, 2017. Sincerely, r, 8 ilp % 0,24<+Av- 624 ., 611, tjAM) Bill Barnett Ray Wet6r Sue Ann Childers S Western Commissioner Presiding Commissioner Eastern Commissioner 3 Website: www.christiancountymo.gov Email: countycommission@chrisdancountymo.gov * Printed on Recycled Paper fdjZackegg#§3% 41':™&0+*,4.' mil#wi w:Rei, 1 1 2.10*1 0 CHRISTIAN COUNTY, MISSOURI SERIES 2016 LEASE PURCHASE PRODUCES $7,000,000 FOR CONSTRUCTION PAYMENTS @ $675,000 Debt Service Schedule Date Principal Coupon Interest Total P+1 FIscal Total 06/15/2016 04/OI,2017 515,000.00 3.000% 161,351.67 674351.67 676,351.67 10/01/2017 - - 93,825.00 93,825.00 - 01/01/2018 490,000.00 3.000% 93,825.00 583,825.00 677,650.00 -10/01/2018 - . 86,475.00 86,475.00 - 04/01/2019 500,000.00 3.000% 86,475.00 586,475.00 672,950.00 10/012019 - - 78,975.00 78,975.00 - 04/01/2020 520,000.00 3.000% 78,975.00 598,975.00 677,950.00 10/01/2020 - 71,175.00 71,175.00 04/01/2021 535,000.00 3.000% 71,175.00 606,175.00 677050.00 10/01/2021 - - 63,150.00 63,150.00 - 04/01/2022 550,000.00 3,000% 63,150.00 613,150.00 676,300.00 10/01/2022 - 54,900.00 54,900.00 04/01/2023 561000·80 5.000% 54,900.00 619,900.00 674,800.00 3 10/01/2023 - - 46,425.00 ' 46,425.00 - 04/0lt2024 585,000.00 3.000% 46,425.00 631,425.00 677,850.00 10/01/2024 - 37,650.00 37.650,00 - 04/Oln025 600,000.00 . 3.000% 37,650,00 637,650.00 675,300.00 10/01/2025 - 28,650.00 28,650.00 - 04/01/2026 620,000.00 3.000% 28,650.00 648,650.00 677,300.00 10/01/2026 - . 19,350.00 19,350.00 - 04/01/2027 635,000.00 3.000% 19,350.00 654,350.00 673,700.00 to/01&027 - - 9,825.00 9,825.00 04/01/2028 655,000.00 3.000% 9,825.00 664,825.00 674,630.00 Total 56,770,000.00 - St,342,151.67 58,112,151.67 Yield Statistics Bond Year Do]Im $44,738.39 AverageLIfe 6.608 Yeam Ave:age Coupon 3.0000000% Nctilterest Cost (NIC) 2.3284386% Tme Interest(ost(TIC) 22580102% Bond Yleld fbe Arbitrage Purposes 2.0155708% All Inclusive Cost (AIC) 2.4179570% IRS Form 8038 Nct Interest Cost 2.1027098% Weighted AverageMaturity 6.618 Years 0 Ser16-$7!ease·3675,000 1 SINGLE PURPOSE 1 422,'2018 1 818 AM *44**¢;Ff¢45%*nf¢k#%#tittt:4it»«««»*« 2%94*yaf**49IL,cr :1,0190.0.Ade - $10,000.00 Miscellancous $5,000.00 TOTAL $66,500.00 0 Ser·18 $7 cose-$675,000 SINGLE E 16 8:46 AM id@*BaK@&@ YATES, MAUCK, BOHRER, ELUFF & FELS, P.C. ATTORNEYS AT LAW CARI. E. YATES 2121 SOUTH EASTGATEAVENUE JOSEPH A. BoHRER (OFCOUNCEL) CARSON W. ELLIFF SPRINGFIELD, MISSOURI 65809 WILLIAM L MAUCK (DECEASED) MARK C. FELS (417) 883-7411 Phone JAMES W. STARNES (DECEASeD) (417) 883-6795 Fax www.ymblaw.com April 25,2016 Christian County Commission Attention: Presiding Commissioner Ozark, Missouri Gentlemen: This engagement letter will confirm the engagement of Yates, Mauck, Bohrer, Elliff & Fels, P.C. (hereinafter "Yates, Mauck, Bohret') to act as Special Counsel and Bond Counsel to Christian County, Missouri in connection with the projects during calendar year 2016. The purpose oftltis letter is to set forth the terms of our engagement and fees with respect to the engagement. Scope of Services Specia/CounseMervices. Yates,Mauck,Bobrcrwill provide all services specified by the Christian County Commission or that may be required to assist the County in the approval and implementation ofthe proposed economic development projects, including tile following: 1. Draft amd negotiate on behalfofthe County aPreliminaty Funding Agreement with the developers to provide advance funding to the County to pay certain preliminaly costs incurred by the County for services provided by consultants and advisors (including but not limited to, attorneys, planners and financial consultants) in connection with the economic development project. 2. Prepare or review any request for proposals and advise the County regarding compliance with legal requirements, if any, pertaining to the bidding process. 3. Assist in analyzing economic development or redevelopment proposals to the extent requested by the County. 4. Review any development or redevelopment plan and prepare or review all legal proceedings relating to the approval of any development or redevelopment plan. 5. Review and advise the County regarding legal compliance of any cost-benefit analysis, existing conditions study and other components ofthe redevelopment plan. 0 6. Prepare resolutions and ordinances, public notices to local taxing bodies, and other documents for formal review and approval. 21?,igE#Maj**0 0 YATES, MAUCK, BOHRER, ELLIFF & FELS, P.C. April 25,2016 Page 2 7. Assist the County's legal counsel in advising the County on at! logal matters incident to the approval ofany economic development incentives. 8. Attend such conferences and meetings as may be requested in connection with any project 9. Assist the County's legal counsel in negotiating and drafting development or redevelopment agreements between the County and any propose developer. IBond Cowlsel Services. If the County determines to issue Obligations to finance developmenl or redevelopment projects or Obligations to fund County Projects, Yates, Mauck, Bolirer will provide all Bond Counsel services, including the following: 1. Prepare or examine all proceedings and legal documents mlating to the authorization ofthe Obligations. 3 2. Assistthe County's Financial Advisor or Underwriter in obtaining a rating, if one is sought, on the Obligations and pwparing the necessary documents related to the sale and issuance ofthe Obligations. 3. Prepare and examine transcripts of proceedings relating to the authorization ofthe Obligations. 4. Coordinate and assist with tile necessary filings and recordings with appropriate county, state and federal agencies. 5. Render an approving legal opinion on die validity of the Obligations and any opinions incidental thereto. 6. Attend such conferences and meetings as may be requested in connection with the issuance of the Obligations. 7. Any other services necessary for the timely and cost effective sale of the Obligations, including maintaining a continuing relationship with the County until the issuance ofthe Obligations and providing consultation atalt reasonabletimes on all matters regarding the financing including, but not limitedto, advice on the use ofcal! and refunding provisions and changes in federal and state tax laws and regulations. Our opinion will be executed and delivered by us in written form on the date the Obligations are exchanged for their purchase price and will be based on facts and law existing as of such date. Upon delivery of the opinion, our responsibilities as bond counsel will be concluded. Specifically, but without 0 implied limitation, we do not undertake (unless separately engaged) to provide continuing advice to the County or any other party concerning any actions necessaly to assure that interest paid on any tax-exempt obligations will continue to be excluded from gross income for federal income tax purposes or to assure 40*8*11*%12 MiraiRE YATES, MAUCK, BOHRER, ELLIFF & FELS; P.C. April 25,2016 Page 3 compliance with the continuing disclosure requirements ofapplicable federal securities laws, Nonetheless, subsequent events may affect the tax-exempt status of interest on tile Obligations and compliance with federal securities laws. Consequently, continued monitoring and other action to assure compliance with these requirements may be necessaty. Should the County want our finn to assist with such compliance (e,g., arbitrage rebate calculations and ongoing securities law disclosure), our participation in such post- closing matters must be specifically requested, and a separate engagement involving and additional compensation will be required. In rendedng our opinion, we will refy upon the certified proceedings and other certifications of public officials and other persons ibrnished to us without undertaking to verify the same by independent investigation, We do not review the financial condition of tile County or the adequacy of the security provided to the put·chasers of the Obligations, and we will express no opinion relating thereto. As bond counsel, we witl not assume or undertake responsibility for the preparation of an Offigial Statement or any other disclosure document with respect to any Obligations (except as described herein), norare we responsible for performing an independentinvestigation to detennine the accuracy, completeness orsufficiency ofany such document. However, ifa disclosure document will be adopted or approved by the County, our responsibility will include the preparation or review of any description therein of: (i) the terms of the Obligations, (ii) legal matters, (iii) Missouri and federal law pertinent to the validity of the Obligations and the income tax treatment of interest paid thereon, (iv) appropriate description or summary of the financing documents, and (v) our bond counsel opinion. Fees and Expenses (a) Our fee for providing Special Counsel legal services willbe based on our current hourly rate for shareholders, as adjusted from time to time. For calendar year 2016, our charge will be $230 per hour. We commit thatthis rate will not increase by more than 5% per year. (b) In addition to the hourly fee charged pursuant to the paragraph GO above, our proposed Bond Counsel fee in connection with the issuance of the Obligations will be determined in accordance with our then-current charge for each series ofObligalions issued, discounted by 10%, which is currently as follows: Principal Amount of Oblintions Fee $7,000,000 $27,450 Over $7,000,000 $27,450 + $2.10 per $1,000 over $7,000,000 We commit that this fee will not increase by more tlian 5% per year. If the principal amount ofthe Obligations is less than $7,000,000, we will adjust our fee accordingly. MAN*%**Ef YATES, MAUCK, BOHRER, ELLIFF & FELS, P.C. April 25, 2016 Page 4 In addition to the fee set forth in the schedule above, our fee for preparation ofan Official Statement or any other disclosure document with respect to the Obligations will be one-half of the bond counsel fee listed on the schedule above. (c) In addition to the fees set forth in (a) and (b) above, we will seek reimbursement for our out-of-pocket expenses incurred in connection with the transaction, such as travel, postage, deliveries,photocopying,printing andsimitarexpenses. We estimate thatthe normal out-of-pocket expenses witl not exceed $1,000. Manner ofPayment We will submit invoices for payment of costs incurred under (a) above on a monthly basis or at such other times as the County mny request. If the ordinance authorizing the Obligations is approved but, pursuant to tile terms of the financing, the Obligations are not to be issued until some future date, then we will submit an invoice for payment of 25 percent of the costs incurred under (b) above upon approval of such order or ordinance. Otherwise, we will submit our invoice for payment of costs incurred under (b) above either at the time of issuance ofthe Obligations or when it is determined that Obligations will not be issued. Conclusion Ifyou have any questions concerning the terms ofthis engagement, please do nothesitate to contact US. Very truly youts, Yates, Mauck, Bohrer, Elliff & Fels, P.C By hg 2564 Carl E. Yates 0 *2&19*f YATES, MAUCK, BOHRER, ELLIFF & PELS, P.C. April 25,2016 Page 5 .. ACCEPTED ON THE BASIS OF THE TERMS SET FORTH ABOVE THIS DAY OF ,2016. CHRISTIAN COUNT Y, MISSOURI By: Titie: By: Title: By: Title: 0 21=,mili 0 l 5.80, total IT·maKagemenl Cisco ASA + Switching Prepared by: Prepared for: Quote Information: PCnet & 85under Christian County Sheriff Quote #: 002530 Shawn Oliver 110 W. Elm Version: 1 (417} 831-1700 OZARK, MO 65721 Delivery Date: 04/25/2016 shawn@85under.com Brad Cole Expiration Date: 05/24/2016 g bcole@christlancount,sheriff. net Primary Rep: Shawn Oliver 0 (417)-5812332 Products 0 Item Description Price Qty Ext. Price I Cisco ASA 5506X Firewall- Gigabit $538.00 1 $538.00 Cisco Catalyst 3850 Layer 3 Switch - 24 Ports - IP Base - Gigabit $3,513.00 1 $3,513.00. Cisco Catalyst 2960C Ethernet Switch - 8 Parts - Gigabit $678.00 1 $678.00 Subtotal: $4,729.00 Annual Services Item Description Price aty Ext. Price ' Cisco SMARTnet- 5506 Firewall - 1Year $106.00 1 $106.00 CISCO , Cisco 5506 - IPS Subscription Ucense - 1 Year $137.00 1 $137.00 CISCO I ciSCo SMARTnet - 3850 Switch - 1 Year $336.00 1 $336,00 CISCO 0 1 rely relax grow *Bakli#tegge& 1 0 j . 43Ef€% F. ' f total /lm}Tument -- t Annual Services Item Description Price Qty Ext. Price ,I 1i.11I. Cisco SMARTnet - 2960C Switch - 1 Year $49.00 1 349.00 CISCO. Subtotal: $628.00 Quote Summary Description Amount Products $4.729.00 :Annual Ser,kes $628.00 0 Total: $5,357.00 0 rely rela grow 1 3 I.Rtlj#G Specifications for access to and utilization of Fiber internet by PA office Products Quantity Description Price 4 Cisco Aironet 1702i WIreless Access Point (6033*,1 1 Cisco Catalyst 3560C Network POE Switch - 1 Ports - Gigabit 1 Cisco 3560C Rack Mount Kit Services Quantity Description Price 4 Cisco SMARTnet-1702! AP - l year 1 Cisco SMARTnet-3560C Switch - 1 year **No substitutions **At! items listed herein are required to be factory new and sold by an authorized Cisco reseller For more information contact Amy Fite 417-581-7915 or email: afite@christiancountymo.gov 3 0 t#flgaMiftgaltil 1 2}2.1119*-i •. I --- I . hor/1.,1.-=tadz 1 j 14 \ m 1 tel.Ll-nianagement --- ----c--- W-- 1 A- Cisco Networking Prepared bv: Prepared for: Quote Information: PCnet & 85under Christian County Commission Quote #: 002531 Shawn Oliver 100 W. CHURCH ST. ROOM 100 Version: 1 (417) 831-1700 OZARK, MO 65721 Delivery Date: 04/25/2016 shawn@85under.com Karen Mathews Expiration Date: 05/24/2016 karenmatthews@christiancountymo.gov Primary Rep: Shawn Oliver (417) 581-6369 Products 3 Item Description Price aty Ext. Price 1 Cisco Aironet 17021 Wireless Access Point $376.00 4 $1,504.00 44 Cisco Catalyst 3560C Network POE Switch - 8 Ports - Gigabit $1,109.00 1 $1,109.00 i CIsco 3560C Rack Mount Kit $39.00 1 $39.00 Subtotal: $2,652.00 Annual Services item Description Price Qty Ext Price ' 0,11.,11. CisCo S MARTnet - 17021 AP - 1 Year 327.00 4 $108.00 CISCO. CIsCo SMARTnet - 3560C Switch - 1 Year $99.00 1 $99.00 CISCO. Subtotal: $207.00 0 relax grow rely f¢ki*Liii* * i-*f58/JJ 0 COPY f Dis,Imp. 01 7-- - PO Box 16080. Austin, TX 78761 0 Telephone (512) 451-8298 0 FAX (512) 453-6149 April 20, 2016 GT Distributors, Inc. would like to request Bid Tabulation Including all vendor names that participated, description of the items, the amount the vendor quoted, and the vendor who was awarded for this opportunity. Agency: CHRISTIAN COUNTY COMMISSION Bid Contact: CHERYL MITCHELL Bid Title: EQUIPMENT FOR OFFICERS D Bid Number: Date of Bid Opening: APRIL 25, 2016 at 11:00 AM The Bid Tabulation can be emailed to txbids@atdist.com or faxed to 800-480-5845. Thank you for your time. GT Distributors, Inc. 0 , F-44,¢:· 19391' '1&P'<04 J=g, 238294#*9485 1 L ;.2ffllatip (3 3) PRICING SHEET Specifications for Miscellaneous equipment: *** Note: The following is a list of the most commonly used equipment for deputies. The Sheriff may purchase one or many of these Items throughout the remainder of 2016 and through the end of March 2017. GUNS QTY/PRICE Glock handguns, LE 175,195,9mm NS, 43,26 PLEASE SEE ATTACHED Remington 870 Tactical NO BID AMMO QTY/PR]CE 9mm Federal hydrashok or equivalent, ball and HP (124gr, PLEASE SEE ATTACHED 115 ball) Please specify brand if not bidding Federal 12ga all Factory, 3 gram 1 1/8 ounce #8 13 FPS, low recoil PLEASE SEE ATTACHED slug and buck 223 Fed 55 sp, 55 sp ball equivalent to Amer Eagle 223 $7.87/ PER BX OPTICS QTY/PRICE Trigicon tridium sights for Glocks and Remingtons PLEASE SEE ATTACHED Miscellaneous Equipment QTY/PRICE Blackhawk AR Sling mounts $20.40 / EACH Blackhawk Dia sling NO BID Smith and Wesson 100 handcuffs $22.50 / EACH Page 14 of 15 21%2026%91% 1 rlitiF S & W l 900 leg irons $40.50 / EACH Safariland HK-1 O cuff keys $5.00/EACH Asp F21 AW Baton $75.25 / EACH Glock 17,19, 26 and 43 mags $19.85/EACH Hoppe's #9 in 4 Oz and Quart containers PLEASE SEE ATTACHED Breakfree CLP 4 Oz and quarts PLEASE SEE ATTACHED G96 12 oz cans NO BID Rem oil 4 oz cans NO BID BC gunscrubber synthetic $8.00/EACH 2 Patches, all callbers $2.65 / EACH 8 S BC Pro Slot NC targets NO BID Tasers, 12 ga .m NO BID = 0 3 Page 15 of 15 4.0"-Ful,4% -rh /93- 1, .1 alg,511#£[4 .P-11¢1 1 0 .Quoterit QTE0029941 ;mR,3 4/13/2016 Pad**4 1 GT Distributors - Austin P.O. Box 16080 Austin TX 78761 (512) 451-8298 Ext 0000 Bill To; _ Ship To: Prospective Customer Prospective Customer Purchase Order.No- Customer ID L. Satesbetson ID ShlggingiMathed Pavmeht Tarins.· Roti}Shib'Date Master No. 160413 BID ITEMS 00001 RETAIL NET PAID 0/010000 1,446,640 atrantltv:ft@Yiflan*baff ....'·: Desctletion·· · 33:70.. · - ' '-·4 · : · -:.:UOM.. Unit Prito Ext. Price ·· ' .."....- : 1 GLOCK-PG17502 Glock 17 9mm Gen IV Pistol Fixed Sight 5]b EA $357.00000 $357.00 W 1 GLOCK-PG17507 Glock-Model 17-GEN IV emm-Glock Night Sigh EA $409.00 $409.00 E, 1 G 1 GLOCK-PG19502 Glock 19 9mm Gen IV PiBt01 Fixed SIght 5Lb EA $357.00 $357.00 t5 3 1 GLOCK-PG19507 Glock-Model 19-GEN IV gmm-Glock Night Sigh EA $409.00 0 $409.00 * 1 GLOCK-PG26502 Glock 26 9mm Gen IV Pistol Fixed Sight 51.b EA $357.00 $357.00 1 GLOCK-PG26507 Glock-Model 20-GEN IV emm-Glock Night Sigh EA $409.00 $409,00 E .. - 1 GLOCK-P!43502 Glock 43 FS 9mm Single Stack 2 Mags EA $320.50 $320.50 Z El 1 GLOCK-PN43507 Glock 43 9mm Single Stack GNS 2 Mags EA $368.60 $388.60 E 1 GLOCK-MF17117 Glock 17 9MM Magazine 17 Rounds EA $19.85 $19.85 @ 1 GLOCK-MF19115 Glock 19 Magazine 9mm 15 Rds EA $19.85 $19.85 E 1 GLOCK-MF26110 Glock 26 loRd Magazine EA $19.85 $19.85 9 1 GLOCK-MF43106 Glock 43 mag 9mm 6rd EA $19.85 $19.85! 2 € 1 FC-P9HS1G1-BX Federal 9mm 50/BX HSHP 124gr BX $20.97 $20.97 1 FC-T116-843X Federal Cartridge 1298 1 1/8 oz 8 Shot 25Rd B BX $7.87 $7.87 1 FC-LEB127LRS-BX Federal 1298 5/BX Tac Rified 1 oz Slug UR BX $3.42 $3.42 1 FC-LE13200-BX Federal 12ga 5/BX 00 Buck 9Plts 2-3/4" BX $2.95 $2.95 1 FC-AE223-BX Federal.223Rem 20/BX FMJ BT 55gr BX $7.87 $7.87 0 *819-k*flgau. 213@0 Quote - QTE0029941 Date 4/13/2016 Page: . 2 GT Distributors - Austin P.O. Box 16080 Disup- Austin TX 78761 (512) 451-8298 Ext 0000 Bill To: Ship To: Prospective Customer Prospective Customer Rdi*fias,idi881§Ne ¢*Ci¥{affal.lb*·f:2[Sal@si,gr#'ainD¢[SfilE<,mallm#def, RipmeiiNr@,;iii,# Itai5nrt¥iblital MWsfek+No. 160413 BID ITEMS 00001 RETAIL NET PAID 0/0/0000 1,440,640 Qukittltv; R&'81*mb-,eff?·I: Doottltitron 2,· 71.1.J. ..0.. . f.*37..f····'. · ..'22:i:.:.-7.UOM«OUM|tprice·' Ext Price 1 BH-70SM04BK Blackhawk-Sting Adapter-Mi AR-15-Rh EA $20.40 $20.40 1 SW-350103 Smith & Wesson Mod 100 Nickel Cuffs EA $22,50 $22.50 1 SW-350121 Smith & Wesson Model 1900 Leg Irons EA $40.50 $40.50 1 SAF-HK-10 Safaritand Handcuff Key EA $5.00 $5.00 1 ASP-52413 ASP F21 Electross Nickel Baton EA $75.25 $75.25 1 HOP-904 Hoppe'S #9 Solvent 4 01 EA $5.40 $5.40 1 HOP-932 Hoppes #9 Solvent Quart EA $14.25 $14.25 1 BF-CLP2 Break Free 4 Oz Aerosol Lubricant EA $6.30 $6.30 1 BF-CLP5 Break Free Lutricant, Pint EA $17.00 $17.00 1 BIR-33340 Birchwood-Gun Scrubber-10 oz-Aerosol EA $8.00 $8.00 1 KB-P203 Kleen-Bore Cleaning Patch .38 - 45 CAL 50 Pa· EA $2.65 52.65 1 KB-P201 Kleen-Bore Cleaning Patch.223 CAL.100PK EA $2.65 $2.65 All returns must be authorized by GT Distributors. Interest charges on past SU'butal· L ... $3,329.48 due invoices at the maximum rate allowed by law. 18196-'·.·· $0.00 Your salesperson Is Sam Hagey. Thank You. ... $0.00 FrelkilitiA' 9. I $0.00 rd.mi.. ,ft{ :?.· ·:. $3,329.48 0 ST-Im ...e¢*NFA.Al Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 - April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, April 28, 2016 9:35 AM The Christian County Courthouse L Convene The meeting was called to order at 9:35 AM by Presiding Commissioner Ray Weter -Attentlee NaEQJ- . .Ul.}71-.r.I' - 1-"f r... Title " -' 3 4. S- ./Stitu-i '1 13 7*ril¢ed, . ] Ray Weter Presiding Commissioner Present 9:35 AM Bill Barnett Western Commissioner Present 9:35 AM Sue Ann Childers Eastern Commissioner Present 9:35 AM Ashley Hannah Secretary Present 9:35 AM Rachel Hankins Assistant Present 9:35 AM IL Agenda Motion/Vote - Christian County Commission Discussion - Approve Agenda The meeting was attended by Ashley Hannah. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 4/28/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childets, Eastern Commission@r SECONDER: Bill Binett, Western Commissioner £ AYES: Ray Weter„Bill Barnett, Sue Ann Childers + Motion/Vote - 9:40 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Finandals The meeting was attended by Ashley Hannah. Financials for 4/28/2016. Presiding Commissioner Weter presented a bid from Todd Surveying for $1,550.00. Commissioner Childers said especially since we have to accept a special warranty deed, 1 would make sure to cover every base. Presiding Commissioner Weter entertained a motion to approve engaging Todd Surveying to fulfill all of the work outlined in their proposal at the cost of $1,550.00. 1 D April Terrn Thursday, April 28, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: 504 Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray)#eter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:45 AM Todd Wiesehan-Planning and Development Right-Of-Way Deeds - Right of Way Deed-Swansville Road-Cl The meeting was attended by Ashley Hannah and Todd Wiesehan. Todd Wiesehan presented a Right of Way Deed for Swansville Road - Cl. Todd Wiesehan said we asked Jeffrey and Shannon Eby to dedicate a portion of their land for the right of way easement. Presiding Commissioner Weter entertained a motion to accept the right of way deed on Swansville Road as described on Exibit "A" presented by Todd Wiesehan. 3 RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Easteni Commissioner SECONDER: , Bill Barnett, Western Commissioner AYES: Ray Water, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Brad Cole-Christian County Sheriff Bid Decision - Bid Decision-Fiber Connection; Vest for Deputies; Equipment for Deputies The meeting was attended by Ashley Hannah, Rance Duffy and Captain Lyndle Spencer. Captain Lyndle Spencer·presented a bid for Fiber Connection for County offices from PC Net. Captain Lyndle Spencer said the Sheriff has looked at these and he is ok with the bids. Commissioner Childers called for a motion to accept the contract with PC Net for Fiber Connection for the County offices. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter; Bill Barnett, Sue Ann Childers 0 Motion/Vote - Bid Decision-Deputy's Vests The meeting was attended by Ashley Hannah, Rance Duffy and Captain Lyndle Spencer. 21Page 3 April Term Thursday, April 28, 2016 AM Captain Lyndle Spencer presented a bid for Deputy's Vests from Southern Uniform & Equipment of Carthage. Commissioner Childers entertained a motion·to accept the contract with Southern Uniform & Equipment for 1 year with the option to renew for an additional two years, reviewing yearly. RESULT: ADOPTED [UNANIMOUS] r 1 + MOVER: Bill Barnett, Western Commissioner - SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue,Ann Childers .7 Motion/Vote - Bid Decision-Deputy's Equipment The meeting was attended by Ashley Hannah, Rance Duffy and Captain Lyndle Spencer. 3 Captain Lyndle Spencer presented a bid for Equipment for the Deputies from GT Distributors of Austin, Texas. Commissioner Childers called for a motion to accept the contract with GT Distributors for one year. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: ·Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:33 AM Christian County Commission Appointment - Board of Equalization Appointment-Jason Massengale The meeting was attended by Ashley Hannah. Presiding Commissioner Weter presented an application for the Reappointment of Jason Massengale to the Christian County Board of Equalization. Presiding Commissioner Weter entertained a motion to approve the reappointment of Jason Massengale. 31Page D April Terrn Thursday, April 28, 2016 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner . SECONDER: Sue Ann Childers, Eastern Commissionef AYES: ' " _ Ray Weter, Bill Barnett, Sue Ann Childers ' III. Adjournment The meeting was closed at 10:12 AM Motion/Vote - Motion to Adjourn Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childefs, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 114 40)1:L 1 Ray Werer Presiding Commissioner, Ray Weter -01-1Yditd,MA Bill-Barheit Western Commissioner, Bill Barnett 44&.auD Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 41Page ua=twe, #2016-0098 RIGHT OF WAY DEED THIS DEED is made and entered into thisoo day of AfAL , 2016, by and between;*AfF- C. £8f , 51. 4.-4 R'*7 of Christian County, Missouri, hereinafter referred to as 'Grantof, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of - Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." /00-146+ Church 29*Rk,t<&0* lao , 039782-, (119. 607*( WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confinn unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit"A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that It has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by - Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after tile date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0 granted. A LOAVY\Ovl 3) THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 019 £ 07 11 9 r efi*_y 0 STATE OF MISSOURI -Ov,cult,vi,le nuau-w 1, iss COUNTY OF CHRISTIAN j On this 51-0 day of 474*-6 , 1 /4·L- , 2016, before me personally appeared COP jbi.tor #. .Diut,wa»- c_.ba-P , to me personally known, who, being by me duly sworn, dlti &(ate thht he/she executed the foredoing instrument as hls/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above Attachment: Eby Row Deea (21,Ju : Kigni oT way weeu 1) written. 2.dCOLL.f;6,·,id,iia, N.tary, Pd61!c ty /1 d.th '4 1-£,n,irl (Printed Nake) My Commission Explres: 1-----CATWIEMiNG Notary Pubjo - Notaty Seal 1 LM»&11 8 c 3-6 (8 State of Missouil 1 Oommissloned for Chtisum CounW 1 My Commission Eq]!res: March 08,2018 1_ gommlaqion Number. 148®0819. _ 1 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Righ6of-Way Warranty Deed. Passed, Approved, and Adopted this Zilli day of AB · · 1 9 , 201·Q kc» iA h et*prMic - mmissioner Et: /) 8111&/kI-) iina o A % V>l.t41 ) ' 2-fue Ana-Chliders: Eastern Commissioner 8 Loo £ «il*·-- Bill Barnett, Western Commissioner ATTEST: jnty CUrk p- ¥1 :14»1*ire 17 :.i 9. *0*lfer<11 *PU2Ft*.6.P.. 4,.4ij51 ··- ' i 8- A.¢,tt•. v ..<952*·Ma·u-·.htessuv.41"RIA '. 1.26 , 2-037*6;Pi%219*33*Nh-/*39>·' 7 a.,1:.d41 /3&3tgrw Rt:y-*' i L % ··9 €433 1 44*1446*ti '*:4.·.; 42.2.1 . 84* 946*14- 59%41/946 %69» 3.+445 423€eff*f·kY- 2-pri#:alt 9' {i'*7% -* i '>24*jit.C %**r'0' . ; f" '5 . I 4< AUd 3 »>6¢*.0**sj&-*.-W ' tiz;. A r, ·*%F-5 Y.ia.ibit£zmAJal,ki Fit@'·i©,> k..2. 1 1*%;iz«,!334.$MAb63 el .. ;**&1 229*EILAE': F-A_@4:-:. 4 ' 0** '*02**84. .,;il·.1,571-. . 47 4 4*3 ·.{*31#U 0.1%2-; 4-'€11Mf##54-,f 79¥;*· 41 62·f·*.fVVV •2·' ..;tv,; 2 4739/44 24*4 AWA' -· *.A·.e:, .M': 2.•_ -S»·t.124.. AA'·'iA.U» - ·*444. i#41?31,:br»C't€lf'*li'% *29 .>,4,44 -1 *r *,4 1. *8-/ 1**t.i.,rt»29*4 + - ©' - ·** - i -4 - /3,4Aff'CALT/4,;548,E3£6*ili>@90*ji#'444&643 &4 ». 4.14%r . ga:em##PAY,AT#*Wayb#/%@*069Bm F 0 Ul*!*Mlig#TAR A STRIP OF LAND FOR RIGHT-OF-WAY PURPOSES AND BEING A PART OF THE SOUTHEAST QUARTER (SEX) OF THE NORTHWEST QUARTER (NWX) OF SECPON 10, TOWNSHIP 25N, RANGE 19% THE BOUNDARY BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT AN ALUMINUM MONUMENT AT. THE SOUTHWEST CORNER OF SAID SE% OF THE NW%; THENCE N 01'03'42" E, ALONG THE WEST LINE OF SAID SE% OF THE NW!4,210.34 FEET TO AN IRON PIN FOR THE POINT OF BEGINNING; THENCE S 88'09'03" E, 250.26 FEET; THENCE S 01'07'41" W, 18.46 FEET TO AN IRON PIN ON THE SOUTH RIGHT-OF-WAY UNE OF SWANSVILLE ROAD (AS .IT NOW EXISTS); THENCE N 89'38'56" W, ALONG SAID SOUTH RIGHT-OF-WAY LINE, 250.24 FEET TO AN IRON PIN ON IHE WEST LINE OF SAID NE% OF THE SWM; THENCE N 01'03'42" E, ALONG SAID WEST LINE, 25.00 FEET TO THE POINT OF BEGINNING. SUBJECT TO ANY AND ALL. EASEMENTS, RESTRICTIONS AND COVENANTS OF RECORD. ALL IN CHRISTIAN COUNTY, MISSOURI. @Fatli 1*ae 2*2 D CHQI&TIAN COUNTY- ' Ray Weter Presiding Commissioner 71 COMMIMION Bill Barnett Western Commissioner 100 W Church §treel, Qoom 100 Ozark, Miouri 65'221 Sue Ann Childers Phone: 417-582-4300 • Fax: 471-581-5924 Eastern Commissioner April 28, 2016 PC Net Shawn Oliver 2026 E Phelps Springfield, MO 65802 Dear Shawn, The Christian County Commission voted today to award the bid for Fiber Connection for County offices to PC Net. We thank you for participating in the bidding process and look forward to working with you. Sincerely, 8 7<6*JE f'(1(4 u/6. 04<,40_((Ac A A Ag Bill Barnett Ray Wedr 5ue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov . · Email: countycommission@christiancountymo.gov O Printed on Recycled Papcr /07#6/ 0 22'..*Ne..·.row CHQI&TIAN COUNTY - Ray Weter -- - Presiding Commissioner COMMISNON Bill Barnett 79 11.liL Western Commissioner DO W Church 6treet, I2oom 100 Ozark, MiUOUM 65'Z21 Sue Ann Childers Phone: 417-587-4300 • Fax: 471-581-5924 Eastern Commissioner April 28, 2016 GT Distributors, Inc Sam Hagey PO Box 16080 Austin, TX 78758 Dear Sam, The Christian County Commission voted today to award the bid for Equipment for Sheriff's 0 Deputies to GT Distributors, Inc. This award is for a one year period, ending April 1, 2017. We thank you for participating in the bidding process and look forward to working with you. Sincerely, & ae. 8 aRM-02£, LA di 0* Nakelb Bil[Barnett Rav Wefer Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov ' Stte¥,NE@6*lotd 4 Printed on Recycled Paper 49¥m - < CHI)-IaTIAN COUNTY Ray Weter Presiding Commissioner · Bill Barnett Western Commissioner ·= -r-$ 100 W Church &treel, Qoom 100 Ozork, Midour! 65721 . N Sue Ann Childers Phone: 417-582-4300 • Fax: 4ZL-581-5924 Eastern Commissioner April 28, 2016 Southern Uniform and Equipment Jim McCIellan PO Box 433 Carthage, MO 64836 Dear Jim, 0 The Christian County Commission voted today to award the bid for Vests for Sheriffs Deputies to Southern Uniform and Equipment. This award is for a one year period with the option of renewing for an additional two years, reviewing yearly. We thank you for participating in the bidding process and look forward to working with you. Sincerely, | h N. k 42 14449 74 Bill Barnett Ray Weter / Sue Ann Childers = Western Commissioner ' Presiding Commissioner Eastern Commissioner D Website:·www.christiancountymo.gov · . Email: countycommission@christiancountymo.gov *g*Elatip18Mtz O hinted on Recycled Paper _ 0 :- -g- Cif{2-16TIAN--€OUNTY·-:=· -·- Ray Weter Presiding Commissioner COMMI&%ION Bill Barnett 2<111 D DOW Church alreet, 12oom 100 Western Commissioner Ozark, Miuouri 65721 Sue Ann Childers Phone: 41?-582-4300 ° Fae 47-581-5924 Eastern Commissioner April 28th, 2016 Attachment: Jason Massengale (2951, : ooara or cquallzailon ,ppuniui,u,ie.nat,un m.:...,,wa,w, Jason Massengale PO Box 1530 Nixa, MO 65714 Dear Jason, The Christian County Commission wishes to confirm your re-appointment to the Board of Equalization. Your term will expire February 19th, 2019. - Thank you for your willingness to serve on this board! - Sincerely, A *Le 0 -- Tu 046< E - Bill Barnett Ray Wefer Sue Ann Childers Western Commissioner Presiding Commissioner Eastern Commissioner r) Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov i **(R*181: O Psinted on Recycled Paper Christian County Commission 100 West Church St Room 100 . OzarkMO 65721 ApriI Term http://ChristianCount,MO.iqm2.com - Minutes - Monday, May 2, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Atimidde,Namef - 9 5 Titld r -21- -- '.i - - .71 -r -statusifz - JA. ftived r Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM Rachel Hankins Assistant Present 8:50 AM II. Agenda . Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Ashley Hannah and Miranda Beadles. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 05/02/2016. RESULT: ' ADOPTED [UNANIMOUS] MOVER: Sue Ann Childefs, Eastern ¢oftlmissioner f *SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah and Miranda Beadles. No minutes and no financials to approve. RESULT: ADOPTED [UNANIMOUS] AYES: Ray Weter, Bill Barnett; Sue Ann Childers Motion/Vote - 9:00 AM Beth Schaller-MoDOT Monthly Update - MoDOT Monthly Update The meeting was attended by Ashley Hannah, Miranda Beadles, Louie Bench, Todd Wiesehan and Beth Schaller. 1 April Term Monday, May 2, 2016 AM Beth Schaller began her report by touching on road construction. 65 & CC is progressing and is on schedule. We started the 65 - 6 lane project that will go just past Evans Road. They are having to put in a storm sewer in the center because that will eventually all be pavement and so there has to be some where for the water to go. It also will involve rebuilding the southbound bridge and replacing the north bound bridge. Nixa has a STP project going at Tracker & Main, that just started. There is work at the intersection of 14 & 13/160, they are moving utilities and will be starting with construction soon. Those are the main projects that will impact Christian County. You are all probably aware of the 2% gas tax, at first it was going to be voted on by the legislature and then it was amended to 5.9%gastaxthat would be sent to the people. It made itthrough the senate but not sure if it will make it outof the House. Presiding Commissioner Weter asked what construction is happening at South & Jackson? Beth Schaller said they are working on the 2nd phase of ADA improvements and now that funding has opened back up we are widening those roads. Presiding Commissioner Weter asked when we originally approved those weren't they going to be about $4 million? Beth Schaller said when we did the 325 plan, we were only allowed to spend money on primary routes and 14 is a primary route and we scheduled some work on those locations and now that they funding has opened back up and our communities are telling OTO what they want, they are wanting to widen that location. We had already bid that work for the ADA improvements and awarded the contract and so it was a matter of we meet the commitment. Our new director, Director McKenna is very comfortable with the 5 year bill and spending down some of the Road Trust Fund which is making things happen. Presiding Commissioner Weter asked is there any ADA work being done on South street? Beth Schaller said I believe so, let me look that up to be sure. Commissioner Childers said I know this is in Greene County but how is the work on NN & 60 going. Beth Schaller said they ran into a few issues with Pennacle rock but it is going well. Presiding Commissioner Weter said a couple of weeks ago we had a meeting with Springfield OTO, Frank was there and we were talking about BRO funds and we were talking about the fact that we are going to go over the alloted cap and if you get supplemental money it will have to go back into the pot, is that right? Miranda Beadles said that is my understanding OTO is asking us to pick an intersection 0 or dedicate that money in support of something for Nixa or Ozark. But we can't use it for anything that is currently under construction. They are putting together a project list and wanted our input. Commissioner Barnett asked what about Nicholas & 14? 21Page April Term Monday, May 2, 2016 AM Miranda Beadles said it was bundled together with the 14 widening project. Presiding Commissioner Weter said I was asking about BRO funds and speaking with Frank said that the only restrictions on BRO funds were the County boundaries. 1 asked point blank does that mean we can spend that money on any bridge project in the County and he said that just as long as there is a need for a bridge, it doesn't matter if it is in a special road district, as long as it is within the boundaries of the County. Is that correct? Beth Schaller said basically your BRO funds are based on the conditions of the bridges in your County. Louie Bench said SB320 hearing has been completed but not voted on at all. Beth Schaller said it is on a very tight timeline. Presiding Commissioner Weter said I appreciate the update does anyone have any questions. Motion/Vote - 10:00 AM Todd Wiesehan-Planning and Development Rezoning Application - Rezoning Hearing-Decker Building & Development-Al-Rl State HWY W, Ozark-J & M Coffer Farms, 11C Al-Rl State HWY F, Ozark The meeting was attended by Ashley Hannah, Todd Wiesehan, Miranda Beadles, Judy Dollarhite, Louie Bench, Mike & Karen Coffer, Roy Decker, Robert Palmer and Dennis Amsinger. Presiding Commissioner Weter presented the proposal Roy Decker's property on W, South of Hwy 14 in Ozark. Todd Wiesehan said as far as the particulars of the land have already been determined to be acceptable by the P&Z commission. The question before the Commission today, is it appropriate to change the zoning from Al to Rl for the purpose of low density residential development. Presiding Commissioner Weter said the decision in my mind is the appropriateness of rezoning Al to Rl and the P&Z commission did recommend approval. It looks like everything has been addressed. Mr. Decker do you have anything to add to the Commission's knowledge. Mr. Roy Decker said no, not on the rezoning. Presiding Commissioner Weter said there is a dog kennel close by, is this a commercial business? 0 Mr. Decker said there is a kennel on the neighboring property and their concern is when we build these nice homes, is somebody going to complain about her existing kennel? 31Page 1 April Terrn Monday, May 2, 2016 AM Presiding Commissioner Weter entertained a motion to accept and approve the zoning change for case #2016-0062, parcel 12-0.9-31-0-0-2.001 from Al to Rl. RESULT: ADOPTED [UNANIMOUS]" MOVER: Sue Ann Chiiders, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Motion to Rezone Parcel #11-09-31-0-0-9 The meeting was attended by Ashley Hannah, Todd Wiesehan, Miranda Beadles, Judy Dollarhite, Louie Bench, Mike & Karen Coffer, Roy Decker, Robert Palmer and Dennis Amsinger. Presiding Commissioner Weter presented case #2016-0063, Michael & Karen Coffer, current zoning is Al and the request is to rezone to Rl there currently is a mixture of Al, Rl, RR1 and AR. This is a 40 acre site with one residence, right? Mr. Mike Coffer said There isn't an existing home on the property now, we took it down. Presiding Commissioner Weter asked is there anyone here that would like to speak to this proposal; for or against? Commissioner Barnett asked the house that you tore down is that where the guy lived that got,rid of animals in your attic? Mr. Coffer said yes, the house was beyond repair and so we took the house down. Presiding Commissioner Weter entertained a motion to approve the Planning and Development's request to approve the rezoning from Al to Rl for case #2016-0063, parcel 11-09-31-0-0-9. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:04 AM Lacey Hart-Christian County Auditor Monthly Update - Monthly Report The meeting was attended by Ashley Hannah, Robert Palmer, Louie Bench, Judy Dollarhite, Lacey Hart, and Amber Duran of Christian County Headliner. Lacey Hart presented her monthly report for March. Report attached. 41Page ApriI Term Monday, May 2, 2016 AM Lacey Hart said my report is based on the analysis that I sent you after the financial statements are finished. I try to hit upon items that seem a little odd. Lacey Hart said I have received an e-mail on Tyler equipment, the contract to bid on the server equipment. Matthew Smith is concerned that the date they anticipated to go live will be delayed to a later date. Also, 1 have been tracking the late fees and reasons for inefficient processes. They include invoices being held back, lack of cross training, and so much of our systems are paper based. The requirements for requisitions worked in the beginning but we have slid back from that. Presiding Commissioner Weter asked if there is something peculiar about the utility bills that causes us to be late? Lacey Hart said most of that would be for Juvenile because there are so many entities that they receive bills for but we are working on it to prevent future late charges. Presiding Commissioner Weter said will we still have this problem when we have our new accounting program? Lacey Hart said no, it will improve with a better accounting system and better technology but in the end, it all comes down to people, not being in the office and vacations etc. Cross training will help this to improve. Lacey Hart said we should get reimbursed for a charge for the red diesel fuel tax. 1 have a form that was filed by April 15 to get all the tax back we would be reimbursed through 2015. We have the 2013 rejection of our form. We can still apply for that amount for 2013 if we have this letter to show compliance. Presiding Commissioner Weter asked are you saying that the department of revenue couldn't find their own rejection notice? Lacey Hart said they purge everything after a couple of years and so 1 have spoke with Kay Brown to get copies. Presiding Commissioner Weter entertained a motion to approve Lacey Hart's monthly report. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Christian County Commission Discussion - Soil and Water Conservation Funding The meeting was attended by Ashley Hannah, Judy Dollarhite, and Robert Palmer. 51Page 1 April Term Monday, May 2, 2016 AM Presiding Commissioner Weter presented Christian County Soil and Water Conservation District, located at 1786 S. 16th Ave. The Soil and Water Conservation District has traditionally received funding from the County for multiple years and it is 2016 and we have to decide if we are going to supplement their budget this year. The County officers presented a compelling argument that they are having trouble with a NoTil drill which is loaned out to farmers. The one they have is pretty rickety and a new one will cost $27,000.00. This is not an expense that most Christian County land owners can afford. They ultimately would like to purchase a new one. MAC dues are approximately $50,000.00. The auditor, Lacey Hart thought that this would be an appropriate place to obtain the funds. Two things we need to consider is if we are going to contribute and if we contribute, how much are we going to contribute. Commissioner Barnett said if we contribute we should stay in the $5,000.00 range. Commissioner Childers said we should contribute but even if we gave them $10,000.00 that wouldn't cover the repairs on the drills and we didn't necessarily budget for this even though we have a place to take it out of. Lacey Hart said last year there was $5,000.00 that we spent and its been coming out of that same line and we have the exact same amount budgeted for 2016 and to me, it was a good assumption that there was $5,000.00 budgeted for that purpose. Presiding Commissioner Weter said that they would need to come to the 2017 budget meeting and request their need. This is a real benefit to our farmers to buy this equipment and I think we should step up and help our farmers. I am going to suggest for consideration to split the difference and discuss the $7,500.00, if that is ok. Lacey Hart said that it would come out of the miscellaneous budget and that would be something that I would need to look at to make sure and also to a lot forfuture expenditures. Presiding Commissioner Weter asked for public comments. Robert Palmer what are these drills used for? Judy Dollarhite said they are available to use for a variety of crops and the farmers are needing them and they are backed up. Lacey Hart said if everything lines up as in previous years, we have about a $6,500.00 cushion. Louie Bench if its that vital to our farmers, 1 would say it would be a good use of our money. Presiding Commissioner Weter entertained a motion to contribute the $7,500.00 to Christian County Soil and Conservation District. 61Page D April Terrn Monday, May 2,2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: _Bill Barnett, Western Commtssioner AYES: RaV Weter> Bill Bartlett, Sue Ann Childers L Motion/Vote - 12:00 PM Christian County Commission Agreement - Signing of Amendment to Professional Services-Paragon Architecture The meeting was attended by Ashley Hannah, Robert Palmer, LouieBench, Amy Duran, Gerald Griffith, Kay Brown, Judy Dollarhite, Lacey Hart, Barbara Stillings, Brad Erwin, Jared Younglove, Mary Arsigo, Sheriff Brad Cole. Presiding Commissioner Weter said this is a work in progress and as it progresses so do the expenses. We have an amendment with Professional Services Agreement between Christian County and Paragon for Christian County Justice project phase 2. Brad Erwin said we have spent a good chunk of Thursday and Friday going over the plans with each of the Departments. I thought that we had looked at the Prosecutor D area on the second floor. Barbara Stillings said I apologize Ray, 1 thought you were the one to make that decision. Presiding Commissioner Weter said it was my assumption that there would be conversations between the Courts and Paragon. Barbara Stillings said again I apologize, to me, the decision was yours. Presiding Commissioner Weter said when you look at the Jury room, there was some questions as to jury deliberation, jury staging whether that separating wall would be adequate. Brad Erwin said and we could remove that to make that room larger. Brad Erwin said I think that wall is better kept in place and allows a more flexible type of the space, if we feel we need to demo that wall to make that room larger, we can definitely do that. We are trying to find that happy medium between the most efficient use of space and the most efficient use of dollars. Presiding Commissioner Weter said where is that quarter wall going to terminate? Brad Erwin said we would remove the upper two-thirds of that south wall and leave the bottom third in place and so that room would be slightly "L" shaped. Presiding Commissioner Weter said so you wouldn't remove that door. Brad Erwin said no we would leave the door in place and lock it. There may be a similar approach where there would be doors that we could permanently lock instead of 0 removing. Presiding Commissioner Weter said for the proposed Juvenile relocation, the holding cells are gone. The 2nd floor we are going to repurpose the proposed 71Page April Term Monday, May 2, 20I6 AM prosecutor/witness office and turn it into the auditor's office. This removes any expense in creating an office for the auditor on the first floor. Presiding Commissioner Weter asked Barb would you like to weigh in? Barbara Stillings said Ray & 1 discussed that there is a desk still up there I assume that when court is not in session, the bailiff will probably stand on the first floor by the security check point with the employee there. Brad Erwin asked where would we put the prosecutor/witness area? Barbara Stillings said we decided we wouldn't need one. Brad Erwin said the idea with the bailiff is to do just that and give the bailiff a desk. Presiding Commissioner Weter said I invite the public to comment before we decide. Judy Dollarhite said on 2nd floor where the bathrooms are would it be possible to temporarily lock that door so the jury would have a private bathroom with a ramp to make it ADA compliant? And where the pews are couldn't we move them together to eliminate the center isle leaving room to put up the temporary wall that we had discussed at the last meeting. Also the witness and the clerk was something else that they discussed being close to the jury box, I know that was a concern. I don't know how you alleviate that so the jury can still see the witness, maybe an angled seat somehow. That is my understanding that it is intimidating for the witness to be that close to the jury. Barbara Stillings said a couple of things that I talked to Judge Johnson about, 1 am not sure where the misunderstanding about the witness being to close to the witness box. How it is in the Historic Courtroom is how we would like it in the future when we redo Judge Johnson's courtroom. It is nice to have the witness close to the Judge so they both can view the exhibits and they can hear the witness better. Judge Johnson said that she is ok with the public staying seated until after the jury has exited. Lacey blocking off the bathroom for private use for the jurors would be an issue for the employees on the 2nd floor. I was curious as to where the coroner ended up. Brad Erwin said the Coroner's office is to be determined. Presiding Commissioner Weter entertained a motion to approve the Professional Services amended agreement of $40,500.00 for Paragon. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 81Page April Terrn Monday, May 2, 2016 AM III. Adjournment The meeting was closed at 12:20 PM Motion/Vote - 12:20 PM Motion to Adjourn Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Comrnissioner SECONDER: Bill Barnett, Western-Commissioner , AYES: Ray Weter, Bill Barnett, Sue'Ann Childers 11, 'Dju 1 Ray\Ivere?- 1 Presiding Commissioner, Ray Weter r 1.111,-Lill'Vir,-1 Bili-Bathett Western Commissioner, Bill Barnett GLLau.D Sue Ann Childers Eastern Commissioner, Sue Ann Childers 91Page C31 11-Us- ORDERNO. 5-2-16-02 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: May 2, 2016 SUBJECT: CASE NUMBER 2016-0062 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 100 acre tract of land from A-1 (Agricultural District) to 11-1 (Suburban Residence District) in order to lawfully permit land use compatible with surrounding parcels and be reflected as such on the Christian County Zoning Map located nearthe eastside of StateHighway W, Ozark,Missouri, Parcel 12-0.9-31-0-0-2.001 and legally described as follows: 0 ALL OF THE WEST HALF (WM) OF THE SOUTHWEST QUARTER (SWK) OF THE NORTHEAST QUARTER (NEJO; AND ALL THE NORTH HALF (NE LOT ONE * OF THE SOUTHWEST QUARTER (SWX); AND ALL OF THE SOUTH HALF (SM) oF LOT TWO (2) OF N0R1HWEST QUARTER (NWM), ALL IN SECBON THIRTY-ONE (31), TOWNSHIP TWENTY-SEVEN (27) NOR'nt RANGE TWENTY (20) WEST. SUBJECT TO ANY AND ALL EASEMENTS ANDRESTRICTIONS OF RECORD. HAVING RIGHTS TO AN INGRESS AND EGRESS ROAD EASEMENT ACROSS THE NORTH 25 FEET OF lHE SOUTH HALF (SM) OF LOT TWO (2) OF THE NORTHWESTOUARTER (NWK): AND HAVING RIGHTS TO A VARIABLE VADTH INGRESS AND EGRESS ROAD EASEMENT DESCRIBED AS FOLLOWS: BEGINNING AT AN IRON PlM AT THE SOUTHEAST CORNER OF THE W,4 OF LOT 2 OF THE NWA OF SECTION 31. TOWNSHIP 27N. RANGE 20% THENCE N 87'44'40U W. ALONG THE SOUTH UNE OF SAD N,4 OF LOT 2, 721.54 FEET TO AN IRON PIN ON THE EAST RIGHT-OF-WAY UNE OF MISSOURI STATE HIGHWAY 7; THENCE N 01'54'42" E, ALONG SAID RIGHT-OF-WAY UNE. 40.00 FEET: THENCE S 86*33'09" E, 721.60 FEET TO A PaNT ON THE EAST LINE OF SAID NM OF LOT 2 OF THE NWM, SAID POINT BONG 25.00 FEET NORTH OF THE SOUTHEAST CORNER OF SAID NM OF LOT * THENCE S 01'32'54'0 W, 25.00 FEET TO THE POINT OF BEGINNING IN SECDON THIRTY-ONE (311 TOWNSHIP TWENTY-SEVEN (27) NORTH, RANGE TAENTY (20) WEST ALL IN CHRISTIAN COUNTY. MESOURL The Christian County Planning and Zoning Commission did, during public hearing on April 18, 2016 vote unanimously to recommend approval of this request 0 Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Childers, seconded by Commissioner Barnett, vote unanimously to approve this request for change in zoning designation. F:'314ml 3 Done this 2nd day of May, 2016, at 10:15 a.m. CHRISTIAN COUNTY COMMISSION Yes lf' Dated:£,;4;48 Ray Weter 1 1 Presiding Commissioner OLL.( Yes / 11 LQJ 4 u-'Sue Ann Childers Dated·,D02// 6 Commissioner, Eastern District £3 1 12. naA,vukt- Yes 0 . Bill Barnett Dated·..b - 2-- Commissioner, Western District ST: 3 a*- WIC Kay Brown County Clerk 23385-000\ 383506.doc 0 2 /517.-=Ke/,124=It=f= 7**,3:*F· .alimac.<12£.3&1161143 0 ORDERNO.5-2-16-03 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE ISSUED: May 2, 2016 SUBJECT: CASE NUMBER 2016-0063 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 40.85 acre tract of land from A-1 (Agricultural District) to R-1 (Suburban Residence District) in order to lawfully permit land use compatible with surrounding parcels and be reflected as such on the Christian County Zoning Map located near the west side of State Highway F, Ozark, Missouri, Parcel 11-0.9-31-0-0-9 and legally 0 described as follows: DESCRIPTION ' Part of the Soulheast Quarter (SE!/4) of. Section 31, Township 27N, Range 2 IW, Christian County, Missourt described as commencing at the Southeast corner of said Section 31; thehce along ihe East line thereof NOI°25!12°E 1003.66 feet for a . true point of beginning; Thence N87*29'12=W 1295.38 feet: fhence NC)4°01'14"W 322.25 feet to the Southwest corner of the.Northeast Ouarter of the Southeast Quarter (NE!/4. SE 1/4) of said Section 31; th'once along fhe West line thereof N01*26'26'E 1028.43 feet; thence 987°16'58"E !325.67 feet to :he East line of said Section 31; thence along said East line 801°25'12."W 1343.94 feet to the point of beginnings Treet conmins 40.85 acres mora or less. SUBJECT TO right-of-way for State Highway F along the East side of sold troct, right-of-way for a county road along the North dide of sold tract, and all other right-of-ways, easements and restrictions of record. . The Christian County Planning and Zoning Commission did, duringpublic hearing on April 18, 2016 vote unanimously to recommend approval of this request. Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Childers, seconded by Commissioner Barnett, vote unanimously to approve this request for change in zoning designation. 0 30'*0*90= 2120:h•b 0 Done this 2nd day of May, 2016, at 10:30 a.m. CHRISTIAN COUNT< COMMISSION R „ 9 12-27 Yes Ray Weter , Date '©f'11 6 Presiding Commissioner m L(L.£.0 c>! Yes Y 0-SitefAnn Childers Dated52/6 Commissioner, Eastern District 8 119$<0*4'f I @Rim 1 r.1.11 €902&17 PROSEWTOR# tikit.4 ' -, --,My,tis--·1 1 - %1.--™4 - * 11:*f.<#*.e**Fir84 5 . 1125:"NE#494* 1 :11. 0 4 -£ 1. le,%1414%621 £*24*idi#4 - 4•__IN 01. S 0 I98*410#:40*1:,44. :4-1 4%51 1 1 1- 1 l t--F -91 E-)_L___ 1 ..Ll_ L.2 1*i=1 1 (Butpung uo!:er.losuoo JoluM pue 1109 : 8(63) surld esnot,unoo o!.10191H :luau]40211¥ -7.- - liI]?iEEEmizil. 1 _[.f T- TjZIirL-=tL-Llb=ED--i-'L..221 UJ j WOSSBSS¥ ds OZZ dradS 89t 1J ASSESSOR SPACE 782 SF 1 j 51 SF 9969 U- 51J2 r--1 1 1FL VAULTlisp BREAK 152 SF ES 61 1R1 L a 1 0 r dS m J 1 1- --r--11_-c-frtl- PJAk E Flit .. · 111 49112 TRAINING 01810 rl §UE9 .[31. IS 0 0=18 @10 3 i 1 0..-r , 1 -LI.L.C.7 1 1 1.71 (Buipund Uoile,UBSUCO JelaM pue ilos : 9£6Z) St!!d esnollunoo 0!2015!H :;Uall)4021)V |,02*RE#mail 3 Ul FIRST FLOOR J1 gi Dc i I,ooiuggly NORT CONFERENCE dS ZeZ 7 9NlimA dS #Z l RECEPTION' <22/1 FLESTORAGE 11 ES 696 1 3 L 3 '! [omce 154 SF 154 SF hCORRIDOR ds LN t 7 Ril D liii Christian County Commission 100 West Church St Room 10 0 ly:5 "11 1 0zark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 5, 2016 9:05 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:05 AM by Presiding Commissioner Ray Weter AttenBee Name * - . Title. , Status - Arriv@d Ray Weter Presiding Commissioner Present 9:05 AM Bill Barnett Western Commissioner Absent Sue Ann Childers Eastern Commissioner Present 9:05 AM Ashley Hannah Secretary Present 9:05 AM Rachel Hankins Assistant Present 9:05 AM II. Agenda Motion/Vote - 9:05 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Ashley Hannah, Judy Dollarhite and Kay Brown. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 5/5/2016. RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner i SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers . ABSENT: Bill Barnett Motion/Vote - 9:10 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah, Judy Dollarhite and Kay Brown. Commissioner Barnett is absent. Presiding Commissioner Weter entertained a motion to approve the minutes for 3/14/2016, 3/16/2016, 4/28/2016, 5/2/2016 and 5/3/2016. They have been reviewed for accuracy and are essentially correct. 0 April Term Thursday, May 5, 2016 AM Letter addressed to Devan Custom Creations terminating our agreement for drywall repair was approved. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers j ABSENT: Bill Barnett Motion/Vote - 9:10 AM Approve Financials The meeting was attended by Ashley Hannah, Judy Dollarhite and Kay Brown. Financials This is forthe purchase of a back up card and installation from PC Net forour server for $1,399.00. D Presiding Commissioner Weter entertained a motion to approve the purchase of the back up card from PC Net. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Chiiders ABSENT: Bill Barnett Motion/Vote - 9:10 AM Approve Financials The meeting was attended by Ashley Hannah, Judy Dollarhite and Kay Brown. An agreement with Spring Net between Christian County and City Utilities of Springfield Missouri a provider of Underground at 100 megabytes per secondfor $1,150.00. The renewal extends the contract to May 3, 2019. Presiding Commissioner Weter entertained a motion to approve the contract between City Utilities and Christian County for another 3 years. 0 21Page April Terrn Thursday, May 5, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 9:20 AM Kay Brown-Christian County Clerk Discussion - Precinct Report The meeting was attended by Ashley Hannah, Judy Dollarhite, Kay Brown and Amber Duran of Christian County Headliner. County Clerk Kay Brown presented her Precinct Report. Report attached. Kay Brown said the statute under the County Clerk's duties is to give a report on any changes in the precincts. Kay Brown included precinct statistics for the Commission. 0 Presiding Commissioner Weter entertained a motion to accept Kay Brown's Precinct Report per RSMo 51.121. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 9:30 AM Jack Holland-Ameritas Investment Corporation Discussion - Construction Financing-Phone Conference The meeting was attended by Ashley Hannah, Judy Dollarhite and Lacey Hart, Robert Palmer and Jack Holland(phone). Phone conversation with Jack Holland of Ameritus Investment Corporation regarding construction financing. Presiding Commissioner Weter said we have a couple of proposals for professional services and a question we have as we look at these, is which one of these proposals, a Special Obligation bond or a Certificate of Participation lease bond, is actually in the County's best interest. In talking to John Housley, he pointed out a couple of things and recommended that we talk to attorneys that function as financial advisors. John Housley recommended a company called Piper, Jaffray in Kansas City Kansas and another company in Columbia, MO. With a Special Obligation Bond it is essentially a deed of 31Page 0 April Term Thursday, May 5, 2016 AM trust which is a tool that would, if we default would cause us to lose the building. Is that true? Jack Holland said no, that is a Certificate of Participation. Presiding Commissioner Weter said we have a decision to make and we want to make a decision that is in the best interest for the County. When we look at proposals, your proposal over a 12 year period is $124,000.00 in savings to the County. Jack Holland said I believe that is right. Presiding Commissioner Weter asked are you familiar with these financial advisor companies? Jack Holland said neither are law firms, they are actually investment firms. Carl Yates of the Yates law firm could answer all of your questions. Commissioner Childers asked are there different requirements between Special Obligation and Lease Purchase bonds that we need to be aware of before we start something? Jack Holland said they are not substantially different other than the pledge of collateral. In terms of marketing, we believe Special Obligation bonds are more marketable and leads to a slightly lower interest rate. Commissioner Childers asked why is that? Jack Holland said it is the terminology, calling them Special Obligation bonds is really a better marketing tool which leads to a broader market and translates to lower interest rates. You should be obtaining a bond rating from Moody Investor Services. We believe Moody has a broader marketing reach in the municipal bond market and they are quite familiar with the Missouri market. Presiding Commissioner Weter asked what are the mechanisms to make this happen? Jack Holland said you would just apply to Moody's instead of Standard and Poors. Presiding Commissioner Weter asked what is the lead time on getting an evaluation back? Jack Holland said usually 2-3 weeks and they are a little less expensive. Presiding Commissioner Weter said so we have to pay for this. Jack Holland said yes it would come out of the bond financing. Commissioner Childers said your proposal saves $123,402.00 of interest money over 12 years, it would drop our payments each year and there wouldn't be a penalty for prepayment (3 Jack Holland said no you could structure it with an early payoff clause. Commissioner Childers said financial advisors which is a big cost, how big a deal is it to have a financial advisor? 41Page 3 April Term Thursday, May 5, 2016 AM Jack Holland he would be able to help you with the County's bond proposal. Have you given any consideration to a longer term financing? Presiding Commissioner Weter said we have not because we have to prepare to construct another facility down the road which we have termed a "Courts facility" which will have a larger price tag and we want to pay down this debt as soon as we can. Commissioner Childers said because we don't want to have more taxes and we can do it with what we receive now and pay it off in 12 years. Jack Holland said given the low interest rates, you could finance this over 15 or 20 years. At 20 years it would reduce your annual payments to about $240,000.00 and on 15 years it would reduce it about $100,000.00 a year. Commissioner Childers said so your saying by extending the time that it would save us money each year and then at some point with the money we saved we could just it to pay it off. Jack Holland said yes interest rates for 20 years would be 2.75% and for 12 years would be 2.01%. D Presiding Commissioner Weter said I will try to engage Carl Yates and talk with him about these options that you have outlined for us, we have to rely on the advice of professionals and the more advice we can get the better prepared we will be. Jack Holland said would you like me to send you proposals on the 15 & 20 year financing? Presiding Commissioner Weter and Commissioner Childers said we appreciate your time and advice. Presiding Commissioner Weter said we will get off the phone and discuss our options. Presiding Commissioner Weter entertained a motion to approach Carl Yates to discuss the construction financing. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 9:45 AM Christian County Commission Discussion - Closed Session-Real Estate 610.021 Subsection 2 0 The meeting was attended by Ashley Hannah and Lacey Hart. Commissioner Childers called for a motion to go into closed session. 51Page April Term Thursday, May 5,2016 AM Presiding Commissioner Weter entertained an amended motion to go into closed session per RSMo 610.021 ROLL CALL VOTE: Presiding Commissioner Weter (yes), Eastern Commissioner Childers (yes), Western Commissioner Barnett (absent). RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 9:55 AM Go Out of Closed Session Presiding Commissioner Weter entertained a motion to go out of closed session. ROLL CALL VOTE: Presiding Commissioner Weter (yes), Eastern Commissioner Childers (yes), Western Commissioner Barnett (absent). RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann'Childers, Eastern Commissioner SECONDER: Ray \Meter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: - Bill Barnett ... Motion/Vote - 10:00 AM Jacklyn Alrich-Chadwick Schools Discussion - Public Hearing-CDBG Grant Closeout The meeting was attended by Ashley Hannah, Lacey Hart, Robert Palmer, Jacklyn Alrich, and Dorothy Wittorff-Sandgren of Syncog. The County Commission met with Jacklyn Alrich to close out the CDBG Grant. Dorothy Wittorff-Sandgren instructed the Commission that for her official records the CDBG meeting had to be opened and closed to the public by a motion vote by the County Commission. Presiding Commissioner Weter said this is a public hearing for the CDBG Grant Closeout. Presenting is Jacklyn Alrich of Chadwick Schools. We are going to discuss the past performance of the County regarding construction of the Early Childhood Education project that we have partnered with Chadwick Rl School District and to see how the money was used. It is a 5400 square foot facility that is currently in use, it has 3 preschool classrooms with a maximum capacity of 15 students per room with 1 teacher and 1 aid for each room. 61Page April Term Thursday, May 5, 2016 AM Presiding Commissioner Weter entertained a motion to open The Public Hearing forthe CDBG Chadwick Early Learning Grant. RESULT: ADOPTED [UNANIMOUS] MOVER: .Sue Ann Childers, Eastern Commissioner - SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 10:21 AM Close Public Hearing for CDBG Presenter Jacklyn Alrich said 1 am asking for feed back. What were your thoughts with the project so far are there any concerns. We are pretty much finished we just need to do the ribbon cutting and final documents. Lacey Hart said have we got all of the documentation that we were suppose to get. We just want to make sure that everything is completed for audit purposes. Dorothy Wittorff-Sandgren said the audit part is after the project has been completed. Jacklyn Alrich said we will be audited in July and that is something that the school system has annually regardless. That is something that CDBG is very good with, they make sure that there is no room for error before you get to that point. We submit all of our financial statements to Amy Summerfield who keeps us in compliance. The State is very happy with what we did and will just segue to the next step. We wouldn't have gotten the support from the State if we hadn't done so well on this project. The building part itselt the issues that we had along the way is out of our control, DED & CWG were saying that kind of issues all boil down to the contractor and the architect. We will know all of this for next time. Presiding Commissioner Weter asked for comments. Robert Palmer said I have been to one of their meetings and they are very well organized. 1 am hoping that you will be able to move forward with your sidewalks. Presiding Commissioner Weter said the sidewalk issue is a $500,000.00 project, when will it be completed? Jacklyn said that MoDot opens up their sidewalk grants the late part of August early September and DED won't have a decision until about that time. Once we submit the full proposal, we will have to go through all the steps, we will have to do a public hearing and the agreements will have to be signed between the County and the School then we will know a time frame. (03 Dorothy Wittorff-Sandgren said it has been a joy to work with Jacklyn and the School with this project. Presiding Commissioner Weter said I think Chadwick is lucky to have you. 71Page D April Tenn Thursday, May 5, 2016 AM Jacklyn said thank you 1 feel lucky to be a part of Chadwick. Presiding Commissioner Weter entertained a motion to close the public hearing and approve the CDBG project #2014.pf-01. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissigner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett III. Adjournment The meeting was closed at 10:22 AM Motion/Vote - 10:22 AM Adjourn D Presiding Commissioner entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Soe Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett 3 11, li>flu 1 Rayweter Presiding Commissioner, Ray Weter ill Barn6R 0 Western Commissioner, Bill Barnett 81Page 3) April Terrn Thursday, May 5, 2016 AM GLL N<.64/J Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3) 91Page 'trill SERVICE DESCRIPTION MSA #201-004 City Utilities agrees to provide and Customer agrees to pay for the services described below subject to the terms and conditions contained in Master Service Agreement with Customer identified by MSA #201. This Service Description shall not be effective until signed by both parties. MSA#201- 004 REPLACES MSA#201-003. Service Tvve Start Date Exniration Date 100 Mbps LANLink May 4, 2016 May3,2019 Monthly Recurring Charges: $ 1,150.00 Non-Recurring Service Charges: $ 0.00 Originating Point: Customer Name: PC Net, Inc Address: 1904 N LeCompte Road SNU.121.10 City: Springfield, MO Contact Name: Julia MapIes Contact Phone: 417.582.4300 Contact Email: maplesjulia@yahoo.com Terminating Point: Customer Name: Christian County Government Building Address: 100 W Church St Room 100 City: Ozark, MO Contact Name: Julia Maples Contact Phone: 417.582.4300 Contact Email: maplesjulia@yahoo,com Other Remarks: The Start Date for the services described is an estimated date; services may begin earlier, but will not begin at a later date without customer notification. LANLink is based on a "guaranteed bandwidth with bursting characteristics" traffic model. Guaranteed bandwidth is monitored utilizing SpringNet's 95th Percentile Usage measurement. A copy of this 95 percentile measurement will be presented to the Customer upon request, and is available in print to customers by calling 417.575.7000 during regular business hours, In the event that the monthly 95 Percentile Usage for the Customer ls in excess of the guaranteed bandwidth for sixty (60) days, then Customer shall, at its option, either request and upgrade to its bandwidth guarantee or request SpringNet to rate-limit the bursting characteristics of Customer's 0 service. 1 *Eintamm 1 D heli. IN WITNESS WHEREOF, the parties have executed this Agreement on the last date indicated below. CITY UTILITIES OF SPRINGFIELD, MO CHR - N COUNT*GOVERNMENT IST By: By: ., /2,'' (Signature) V JeffBerthoIdi Director - SpringNet 1 . Date: Date: 04/04/10 l l Legal Approval: 0 2 Digglimi D IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and affixed their seals this,#A day of cyll,z»/ , 2016 at Christian County, Missouri. 0 DATED: 05 1041 tb £4¥1 6644 1 1 Ray Wefer, Presiding Commissioner .-1 1 , DATED: 05/€//6, AR.of, jot 4 # Bilf Ban@tt, Western Commissioner 1 1 4/, /1.*j 01-1.i64 -3 DATED: 06 In.4.11 4 O. L-Suc Annthilders, Eastern Commissioner COUNTY CLERK: Caybrolvn Auditor Certification: I certify thatthe expenditure contemplated by this documentis within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of 0 ;ipated revenue appropriated for payment ofsame. *.ollf Lacey H€F- Christian 00101 itor APPROMED*ff, FORM· A John W.k¥uslef,*ElmgUT;hw 901 St.·Uuis Street 2or*or SpringfMM, MO 658£ Phone: 417-866»7777 0 Fax: 417-866-1752 3 fit:8*3 2016 PRECINCT/POLLING PLACE REPORT (51.121 RSMO) TO: Christian County Commission FROM: County Clerk Kay Brown There were two polling place changes made since January 1, 2016. The polling location for Cassidy 1, located at the Ozark Junior High School for many years, has recently moved to the Ozark Resource Center prior to the March 15, 2016 Presidential Preference Primary. The Cassidy 1 move has been a positive change, providing better parking and a larger facility to accommodate the growing number of voters. This move may become a permanent polling site for the Cassidy 1 voters. The McCracken polling place, located at the Ozark East Elementary School has moved temporarily to the Christian County Ambulance District Building. The McCracken polling site is scheduled to move back to Ozark East Elementary after the August 2016 Primary Election. The polling locations changes are a result of the current construction in the Ozark School District. The countywlde voter canvass for 2016 has been completed and the number of voters listed in each precinct given in this report and is current as of May 04, 2016. 0 DiA.acl{*890-Ed 2=n."L-,21- - - 46%12kj County: Christian Precinct Voter Count Date: 05/04/2016 User Name: Brown, Kay Report No.: DP-007 Precinct: All PRECINCT ACTIVE INACTIVE PENDING TOTAL BRUNER 542 32 1 575 CASSIDY 1 2136 252 8 2396 CASSIDY 2 2785 244 24 3053 CHADWICK 269 10 0 -279 E BENTON 294 13 2 309 EAST FINLEY 3895 340 19 4254 GARDEN GROVE 1844 130 7 1981 GARRISON 153 6 0 159 LEAD HILL 110 4 0 114 LINCOLN 1 2011 131 14 2156 LINDEN 1190 60 2 1252 Uncoln 2 1244 108 3 1355 MCCRACKEN 1567 99 6 1672 N GALLOWAY 2455 134 11 2600 N LINN 710 26 2 738 NORTHVIEW 2833 179 15 3027 NORTHVIEW 2 1801 131 8 1940 OLDFIELD 345 12 0 357 POLK 2150 122 8 2280 ; RIVERSIDE 1 2171 210 6 2387 J r. RIVERSIDE 2 2400 117 7 2524 ROSEDALE #lA - INSIDE CITY 2106 182 17 2305 ROSEDALE #2 - OUTSIDE CIm 1821 53 2 1876 1 Rosedale l B 1924 247 13 2184 S GALLOWAY 1395 65 2 1462 S LINN 111 4 0 115 1 SENECA 64 3 0 67 SPARTA 1602 139 6 1747 UNION CHAPEL #1 - INSIDE CITY 2703 173 5 2881 UNION CHAPEL #2 - OUTSIDE CIr( 3006 163 6 3175 W BENTON 441 9 1 451 ' WEST FINLEY 2787 216 17 3020 Total Voter Count 50865 3614 212 54691 Missouri Centralized Voter Registration . Par]P · 1 %*@Atil#81*13 0 PRESIDENTIAL ELECTION YEAR COMPARISON 2008 -- 2012 -- 2016 PRESIDENTIAL PRIMARY % | BALLOTS CAST REGISTERED VOTERS February 5,2008 42.78% 19,578 44,755 February 7, 2012 17% 7,960 45,755 March 15, 2016 46.98% 25,153 53,545 - AUGUST PRIMARY August 5,2008 23.29% 10,976 47,122 August 7, 2012 27 14,329 53,310 NOVEMBER GENERAL November4,2008 77.98% 37,934 48,647 -- 2» November 6, 2012 . 70% 38,18629 - 54,693 3 tft;*Miji#@Ed 3 Christian County Commission 100West Church St, Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 12, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attehdee Name . r Title- - - 2 . _ Status "-5 i - .Arrived Ray Weter Presiding Commissioner Absent 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Rachel Hankins Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Cheryl Mitchell. Commissioner Childers called for a motion to approve the agenda as published for 5/12/2016. RESULT: ADOPTED [UNANIMOUS] .1 MOVER: Bill Barnett, Western Commissioner· SECONDER: Sue Ann Childers, Eastern Commissioner - , AYES: Bill Barnett, Sue Ann Childers 4.· I ABSENT: Ray Weter Motion/Vote - 8:57 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Cheryl Mitchell and Todd Wiesehan. Commissioner Childers called for a motion to approve the minutes for 3/14/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner 3 AYES: Bill Barnett, Sue Ann Childers ABSENT: , Ray Weter Motion/Vote - 8:57 AM Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 12, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name : TitiC - . · .Status ' S Arti*del . Ray Weter Presiding Commissioner Absent 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Cheryl Mitchell. 3 Commissioner Childers called for a motion to approve the agenda as published for 5/12/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner - SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Bafnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - 8:57 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Cheryl Mitchell and Todd Wiesehan. , Commissioner Childers called for a motion to approve the minutes for 3/14/2016. "RESULT: ADOPTED [UNANIMOUS] MOVER: -Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter 0 Motion/Vote - 8:57 AM Approve Financials The meeting was attended by Cheryl Mitchell and Todd Wiesehan. 0 April Term Thursday, May 12, 2016 AM Commissioner Childers called for a motion to approve the financials for 5/12/2016 Certified Court Order for the Treasurer to pay $103,360.81 to Common I and $101,271.26 to Common H with $71,844.61 to remain in the Pool. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers d ABSENT: Ray Weter Motion/Vote - 9:00 AM Todd Wiesehan-Planning and Development Right of Way Dedication - Right of Way-Stewart Creek-Cl, W Big Bend Rd-C2, Moon Valley-Cl The meeting was attended by Cheryl Mitchell and Todd Wiesehan. Todd Wiesehan said we have three separate offerings. D The first one is Jack and Rita Stafford in Common 1 on Stewart Creek Road which is on the east side and we are requesting the right of way 25 feet from the road. Commissioner Childers called for a motion to approve the right of way deed for Jack and Rita Stafford. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - Approve Right of Way West Big Bend Rd. The meeting was attended by Cheryl Mitchell and Todd Wiesehan. The second Right of Way deed is for Kevin and Hillary Austin of Common 2 district, on West Big Bend Road. We are requesting the right of way 25 feet from the road. 0 Commissioner Childers called for a motion to approve the right of way deed for Kevin and Hillary Austin. 21Page 0 April Term Thursday, May 12,20]6 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Rayweter Motion/Vote - Approve Right of Way Moon Valley Road The meeting was attended by Cheryl Mitchell and Todd Wiesehan. The third request is for Joe and Susan Crain in Common 1 district on Moon Valley Road. On the West Side conveying the right of way along the smaller parcel South of Shady Lane. We are requesting right of way 25 feet from the road. Commissioner Childers called for a motion to approve the right of way deed for Joe and Susan Crain. D RESULT: ADOPTED [UNANIMOUSI MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett, Sue Ann Childers ABSENT: Ray Weter Motion/Vote - 9:15 AM Christian County Commission Discussion - Discussion of Requesting RFP for Foresenic Services The meeting was attended by Cheryl Mitchell, Judy Dollarhite and Amelia Wigton. Commissioner Childers said the question arose as to whether or not we had an agreement with a company regarding pathology services. We consulted Mr. Housley regarding pathology services. We discovered other counties have agreements for pathology services. We need to have a pathology services contract. We need to send out proposal requests for our County. We only have one local service but we need to explore agreements with more than one in case something happens. Commissioner Childers called for a motion to seek RFP proposals for forensic services. 0 31Page April Term Thursday, May 12, 2016 AM 1 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner 1 AYES: Bill Barnett; Sue Ann Childers » ABSENT: Ray Weter Motion/Vote - 10:00 AM Christian County Commission Discussion - Financial Options Discussion The meeting was attended by Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Karen Matthews, John Housley, Carl Yates, Doyle Childers, Amelia Wigton of Christian County Headliner and Commissioner Weter (phone). Presiding Commissioner Weter (via phone) said USDA has a lot of money to loan and they are looking to loan it out and I would like to make it a part of this discussion. Carl Yates said I put together a summary of Chapter 49 of the statutes of the way we describe Special Obligation Bonds (report attached). The 2nd paragraph is the description. You can see how Special Obligation Bonds are structured and what you can do with them. Under Chapter 49 it does say that you are suppose to have a public hearing on those bonds. You advertise the bond for sale and you select the best bidder for the bond. 1 didn't include anything on Certificate of Participation because we had done that before and so I am sure you are familiar with that procedure. There isn't much difference between a COP and Special Obligation Bonds except COP's have to have a trust indenture that issues the obligations from that trust indenture and you sell the Participation in the lease that the County annually makes the appropriations for. These under Chapter 49 are real Bond Obligations the County has to pass a bond order that authorizes the issuance of the bonds and sets out the terms regarding the redemption of the bond, the interest rate and repayment options. Presiding Commissioner Weter asked did you catch what I said about USDA loans Carl Yates said I have done USDA on sewers but I have never done a USDA loan for the county. USDA loans are for 30 years which will give you a 10 more years to pay and with the interest rate being so low it would be beneficial to you. 1 would advise that as you are going through the decision process you look at all options. Presiding Commissioner Weter said with the total project adding up to about $15 million, the thought that crossed my mind is USDA financing for 30 years at an attractive interest rate, we might want to think about expanding the project and as our Counsel would the USDA loan be something that you could be involved in? Carl Yates said yes we are required to render an opinion that those bonds still comply with the state law and don't violate the constitution. 41Page CD April Term Thursday, May 12, 2016 AM Commissioner Childers said one of the things we would want is the ability to pay off the loan early without a penalty and to refinance, if needed, would you be able to refinance a bond? Carl Yates said yes, it is getting the correct redemption provisions in place that would let you redeem the bond after five or even ten years. Presiding Commissioner Weter said can we recoup any of the expenses incurred for the preliminary work before this becomes a deal on the Bond Financing? Carl Yates as long as it fits within the definition of the reimbursable expenses under the Internal Revenue codes. Presiding Commissioner Weter said that would be the COP document that we approved? Carl Yates said yes that is the reimbursement resolution. Commissioner Childers asked Carl Yates, in your personal opinion, which would be better, the Lease Purchase or the Special Obligation Bonds? Carl Yates said it really is up to what you are wanting to do, COP's have a more limited 63 market which limits the public if they want to participate. Commissioner Barnett asked if you do a Lease Purchase, is there any way you can lose the building? Carl Yates said with both a COP and a Special Obligation bond the statute authorizes a mortgage on the property and if you don't pay you could loose the property in either case. Commissioner Barnett said we were talking about a 12 year loan but I think we should go to at least 15 year because with the economy you don't know what it might do. Commissioner Childers said well you would lock in that low interest rate even though that would be higher than the 12 year option. I am thinking that interest rates are going to go up. Carl Yates said you don't want to put yourself in a position that so much of your general funds flow is tied up in repaying obligations that the County can't take care of other necessary expenses from growth. Commissioner Barnett said didn't you say that we could pay that off at anytime? Carl Yates said you can structure those provisions to 5 years or ten years but then there is a tax consequence for doing that. If you change the nature of the obligation from long term to short term the more you pull back the call provisions. You would expect a higher premium put on for a short term obligation then you might have for a long term obfigation. Commissioner Childers said that is usually for the first 5 years though, right? If we say 15 years and pay it off in 12 years then that wouldn't be as much of a cost. Carl Yates said No 51Page (3 April Terrn Thursday, May 12, 2016 AM Presiding Commissioner Weter said I think we need to look at the USDA situation and 1 think that if the USDA has money available at attractive interest rates and might consider it for 30 years, 1 think we might need to look at the whole package of the projected construction project including the Courts building approximately $15 million. We need to explore that option and educate ourselves about the USDA. Commissioner Childers said yes we do need to explore the USDA option and educate ourselves. Do we need a Bond rating from Moody? Carl Yates in my experience you once you get a bond rating then you could continue to expect that bond rating unless finances have really changed. I was pleased with the rating that County got when we did the Court's facility. You would need to invest $20,000.00 to get another rating. A lot of counties use Moody's because they were least expensive. Commissioner Childers said financial advisors, we have talked to both gentlemen about that and they pretty much have the same opinion but what is your opinion of having to have one? Carl Yates said the SEC has suddenly determined that the municipal market is no longer exempt from the SEC's. My advice is if you can get a reasonable fee for a financial advisor it will give you comfort as elected officials trying to protect paying out of public funds against these kinds of actions that the SEC has commenced to bring in. Commissioner Barnett said I like it because they gave us guidance and just for security for our protection. Commissioner Childers said how do they get paid? Carl Yates said it depends on what kind of arrangements you negotiate with them. Typically it could be an annual retainer fee that they can charge plus each time you have an issue there is a fee for that. I see two areas that you could negotiate on that. Commissioner Barnett asked how do we go about finding this person? Carl Yates said you can put out RFP's and request them to present to you proposals to serve as financial advisors. John Housley said to Bill: to follow up on that I sent an email to Ray on the 4th with respect to financial advisors, once you make that decision, then Carl is going to be bond counsel, and so he will shepherd you at that point from whatever fork in the road that you choose but financial advisors are just people who advise the commission, they don't favor either side they give you the pros and cons to help you to decide which direction would be the best. The local government recommended a debt management policy and it recommended getting a financial advisor, is it worth the investment. We are talking a debt of millions of dollars over a long period of time and we need to get this right and I n would feel better, if anyone is out there that wants to question whatever decision you make and you can say we had an independent financial advisor. l have given Ray some recommendations for some financial advisors. 6[Page 0 April Terrn Thursday, May 12, 2016 AM Presiding Commissioner Weter said we need to decide if we want to approach these individuals or publish an RFP before there is a motion or a second or a vote. Another thought is a decision regarding a financial advisor, what I am suggesting is we need some help (John) as to what we should be asking for we need to discuss if we want to go forward with an RFP. Commissioner Barnett said I think that is something we should consider it but we need to get what it is going to cost us. Commissioner Childers said we can get their proposals and realize that it is out of the realm or its very feasible for what we are wanting to do and for the length of time. We need to make sure that we are putting our best foot forward and an advisor may be the only one that could do that. We can find out what the charge and what they offer. Presiding Commissioner Weter said the best way to do that is to prepare and publish an RFP and also contact the individuals that John recommended. Commissioner Childers said is there anything else you would like to ask or we can stop right now and do the financial advisor motion. Presiding Commissioner Weter said White River came and spoke with us about USDA programs. We need to find these documents and contact USDA and possibly make them a part of this project. Commissioner Childers said I think we need to agree to find this information and then pursue this if we decide. Commissioner Childers asked for public comments. Robert Palmer said as a citizen l am concerned about the potential obligation 10-30 years for $7,000,000.00 and who knows how many more millions of dollars. The public at this point doesn't even know what the plan is and I haven't heard one thing addressing the over crowding at the jail. Are we going to be obligating ourselves to such a debt that we can't even address that issue. So far I have talked to neighbors, friends and businessmen, 1 cannot find one person that is in favor of obligating the county for even the $7 million debt. We have a citizen task force that was asked to study this issue and we were instructed that we were to look at every part of the Grand Jury's conclusions, and we did that. Now, the Commission is ignoring the issues that were brought up by the Grand Jury. We are now talking about an expense that I question is wise. We are now talking about a 30 year obligation, 1 guarantee you that the plans that we are putting forward are not going to be sufficient to last us for even 10 years, 12, 15, or 30. I am very upset the public isn't being well informed of this, that we are having closed meetings to talk about any of the details of it. 1 think we need to open this up to the public disclosure and public discussion. It is the public that is paying for this and the public will be here in 30 years. We need to have wisdom to back down off of these discussions until we have a solution that is not going to hurt the Sheriff's department because all the money is in the Judicial Center. Are we going to hurt our citizens because we have no jail to put a criminal in. We need to think this over and think it over very very carefully. 71Page April Term Thursday, May 12, 2016 AM Judy Dollarhite said ditto. Presiding Commissioner Weter said we are going to solicit the advice and include the USDA and see what are our best options. I hope that our interest rates stay attractive. 1 am anxious about being able to take advantage of the interest rates while they are still available. Commissioner Childers said I don't think that we should rush into anything but I agree that it is worth looking into. Presiding Commissioner Weter said I would invite any comments or advice from you. If there is anything else we need to consider before we close out this meeting. John Housley said if we get a financial advisor it forces the Commission to address concerns once you identifythe scope of the work and then we can talkabout where the financial advisor would come in to give us information as to a better decision. And so later on you could say we were given expert advice. Presiding Commissioner Weter said 1 am not sure of all the elements involved in requesting and RFP proposal. 0 John Housley said I will help with the RFP and it would take about a paragraph to state everything involved. Presiding Commissioner Weter said I am asking if the discussion on this agenda item is completed? Commissioner Childers said if yourtalking 30 years we need to consider whatto do about the jail and until we figure out about USDA, 1 am not willing to sign away my life or anyone else's until we learn more. Presiding Commissioner Weter said I agree we need to learn more. Presiding Commissioner Weter entertained a motion to have Mr. Housley prepare and publish an RFP seeking financial advisor services for a capital improvement project for Christian County. -RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment 0 The meeting was closed at 11:00 AM Motion/Vote - 10:50 AM Adjourn Presiding Commissioner Weter entertained a motion to adjourn. 81Page 0 April Terrn Thursday, May 12, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissiondr SECONDER: Bill Barnett, Western Commissioner AYES: Bill Barnett Sue Ann Childers dl ABSENT: Ray Weter Qa-* 1.D£L Ray Waer 1 Presiding Commissioner, Ray Weter arneR Western Commissioner, Bill Barnett AuL U.bitj Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 91Page 0 3%2..2/ CERTIFIED COURT ORDER #5-12-2016 -01 The Treasurer is hereby ordered to pay the following: May 2016 #332 Sales Tax April 2016 Term 2016 #332 Sales Tax 1 1 Receipts # 26638 .. May 6,2016 I 1 Sales Tax #332 Redelved -··- i.. $27,476.68 !CKS $... A .... Common Road 1 -1 - - 41 30198%' ' $85,652.48 ;301-420-209 1 Common Road 11 30.39%' " $84,021,26 302-420-209 4 3 Common Road I 17,708.33!301-420-209 , EAmmon-IGal 11 17,250.00 302-420-209 Budget Apportlenment .. .-....I-- common I Total 1 1 $103,360.81, - Common il Total 1 71613*.26 1 AmountTo Remain In-Pooi - ' T i"-391,i-44.61 Presiding Commissioner Ray Weter i.·Ustern Commissioner Sue Ann Childers RECERAED 42 **•uy/-- MAYO 0 2010 Western Commissioner Bill Barnett KAY BROVVN· ar'41 23*ire 040 e..fh U IN TESTIMONY WHEREOF I, have here (21__-/ unto set my hand and affixed the seal/of 3 said Commission, at my office in Christian CC ' this, the 12th day of May, 2016. 'U,Ey 1 3,z611)4 Kay Brown, Clerk of the County Commission 2*fE;2*19* *9541®??1 0 - Record d In Ch st n County MI ou I Recording Date/Time: 05/13/2016 at 09:24:39 AM lilitr #: 2016L05873 /1100*43 ......4% Book: 2016 Page: 5809 Afl. - i SEAL PageR: 4 12. Fie: $33.00 8 20160/WCO t,»Veof:" - *m,miu. r Killy Hall 9 COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorder of Deed 6 = #2016-0105 RIGHT OF WAY DEED TI·1made ar,4 ¥ptered Ipto this '#f day of 4'/ , 2016, by and between «76, M/oy £ 64;iof Christian County, Missouri, hereinafter referred to as 'Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectlvely referred to as "Grantee." \00 \}3 0\181 3- BY\*0 82(trt CAO l0513] n WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parceIs of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the lights, privileges and appurtenances and immunities thereunto belong or In any way appertaining, unto the said Grantee, and unto to Its successors and assigns forever; the Grantor further covenanting on Its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that It has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grahtor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0. W. 136(3£,ael *o#GL. granted. 0.59\% 10#*do®Im ©@[Lo[*9 [Milne©@9[70 kiE€&9=01&1® 0 'Eaa#fl THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this dead the day and year first above written. ,,912.·U,1 STATE OF MISSOURI ) )SS COUNTY OF CHRISTIAN ) ) On this *n.day of 4»Al.1 , 2016, before me personally appeared -1< e. U in 94-kin-2 4 A-lic:4-in : to me personally known, who, being by me duly swom, d18 state that he/she elecuted the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above 0 written. IRE*63*-gy N*@ry Public + 4*le,f O. C.keneL (Printed Name) My Commission Expires:144 19, 13 C\6 The Christian County Commission hereby accepts the Interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordatlon of this Right-of-Way Warranty Deed. Passed, Approved, and A* ted this/Z-& day of /¥94 , 2016. '111 "14 $ OF......:¢ yo... 2 : ..3% Ray Wpter, piding Commissioner 5 i SEAL) 3 (Mw 6« Olll«) .--- Sue Ann Childers, Eastern Commissioner %*.... 0.-1 *e Ar; E ob-dj- ATTEST: ' '4,kini,1. Bill Barnett, Western Commissioner 0 L. b'. Lb- County Clerk ©M©Man ©@®[mily, IMIO=©384 2/li.*Ecliff.imilijillil .=%179 F - I u. . f#7&/Frgmer- -· JAARY JA Q 0.000000'1005 ·- - *&El )32 000< IN IP.k401'KkELY j ,0'9iTAW'li ft'NPYE( R]B'j ... 1 % k:meN L & AN#T-MAR..en'*AM, # f..74.21 &9'.4 1 - IlillilliliTI .t,4,1*,te.1.0 i i 'Ny.97 94.......94 4¢5529 ·Of; W'·9't,AJ , 4 16.94 , & TRACIE " ' 73 4.0 :.jft & Bi /29.3 · 9 .r .· M Ed&*COTTA·& Anly · 7 £4620.dbacio02100|1 ec. 36 Twn· 2.7 , 5:4 8 .., ....,; *'ti'.1. . i·:, |EL4 N, JAMES ¢IFR%5**·6 1 ·2 ! 0 B- 4/ 4 1 E)3200000002,0, :9 6. f ..3:/1 k 0 *AR¥.i BLISAC -142,63*··· · .94 & 2,911=00*t 11000 O *··· r „'· 3. I ,·NEW * · *011 1 16:2.mo@*1*TIM# O 14 ... 4. '34 .» M.,1 bJi008'53othohoho70024 · 5 4'm= 1% .15 :£lin/1 '*t Kl CES 4 .a : CO 00 $ b , D *I,EN,.KE'v[N-R. HILARY L (TROS.-8 ·· E · <53*%44if000021001 1,·t Fi %4121'AWN#*4 .19.0 .·.·9 16: 99-40%* 4*92.4*91 .4 31331*KIEIE;*rg,El#*Ill5349&9434% :74. .?Ji'frii-Ii* *WY#62> 3,{- Y £821 ...,f.,4 e *3*%3t,**RF*%043 :04*: i 3*3#P· ·Mi]0932009000021.D'99-NJ*IN:*ty W .5- A.N.1.&.3-0.,31 91 £('·41©@';:a2?*i'FM)grfili -- ?St 194%1#W#K4-'?5''»ji€9-#,%*?4% 9 ?0641**b:#wARW.%571,WFI'·460,%:1';f : 3 -.7· #.013NbiWeaamE Eate£Wlibbat¥RUSM a COMMON TWO 0 ©M©102® ©©&01*9 [@00©*@Ulro Ef®(82Etii* 1 0 DESCRMION OF DEFICIENT RIGHr-OF-WAY FOR DEDICATION A TRACT OF LAND LOCATED IN THE SOUTHEAST QUARTER (SE 1/4) OF THE NORTHEAST QUARTER (NE 1/4) OF SECTION THIRTY-TWO (32), TOWNSHIP TWENTY-SEVEN (27) NORTH, RANGE TWENTY-TWO (22) WEST OF THE FIFTH PRINCIPAL MERIDIAN, MORE PARTICULARLY DESCRIBED AS Foll.OWS: COMMENCING ATAN EXISTING lmIRON PIN MARI Book: 2016 Page: 5810 245. .41 f < SEAL) Pages: 4 *4·05 Fee: $33.00 S 20160008700 Kelly Hill g COURTHOUSE CHRISTIAN COUNTY MISSOURI Recordor ol Diadi = /0 RIGHT OF WAY DEED #2016-0109 THIS DEED Is made and entered into,this 3 day of Vnal V , 2016, by and between12 9-1·1 94444 , Eert'54.FLJof Christian County, Missduri, hereinafter referred to as "Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as 'Grantee." \00 lt) Mumh 9- Rm*\00 (»Limb Etal WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction: improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with al[ and singular the rights, privileges and appurtenances and immunitles thereunto belong or in any way appertaining, unto the said Grantee, and unto to Its successors and assigns forever, the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear gf any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto Its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a ' billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 0 granted. §46,jart- Crce il_ €ot Omm,0 n %*0©M®[m ©©9** [M':88@U][r0 .=r,., r,- .#.../.-/.»1, Migh*#120¥NE 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. Alk, SU 4 « A- -6 STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) 773 On this 3!11 dav 01 la_c. r , 2016, before me personally appeared -5. 4-a N 3Ax.k 5-·,te·©Hier d , to * personally known, who, being by me duly sworn, did ktate that he/she executed the foregoing instrument as his/her own free act and dead. 3 written. CAX.166-Clit :111) 0_ C IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above ARLBE 0. CHENEY Notary Rtic- Nowy 6831 1 C k.£ 9 Sta of I,Woutl tommt:*loned Rr Chils:Ir, CoonN 1 Public L 64 Cornrruloo 8@Im: Ault:112,2016 g\.r le ne 33> 0 ke_ne i -\ Comnmlon Number. 12618111- (Printed Name) My Commission Expires: 8.- 13+ 16 CJ The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this /2 &day of /4•.7 , 2016. . 44 Ray jeter, grsiding Commissioner f t·- ..:+S l.,W/ltL., 0,1561 i f SEAL) 3 --Sue Anrphilders, Eastern Commissioner 4. ...0 b t.-0C0AA+Iii *%*624%14,4.0/ Bill Barnett, Western Commissioner r ,< '44,1,t"'2 ATTESI: 0 ,\4 0,46e County Clerk ©Ihrrog'@02[m ©@u[*w [MIn©*@[Uire f-19-_'plyl ¥*a,FIL-11 kckst[91291#64 D EXHIBIT "A" REGARDING STEWART,CREEK ROAD A 25 foot wide right-of-way, the East line described as commencing at the Northeast corner ofthe Northwest Quarter ofthe Northwest Quarter (NWI/4 NWI/4) of Section 17, Township 27N, Range 18W, Christian County, D Missouri; thence along the East line ofsaid Northwest Quarter ofthe Northwest Quarter S00056'04"E 421.86 feet for a true point ofbeginning of saidEast line of right-of-way; Thence S34°33'18"W 241.83 feet for an end. = PES-21 0 ChrO©QUarm ©©unit* IMID©©@ui[E .#.hert.F¥. lidlPJul;kipoN ·' F-%23!&443 1 414·:0:At..·: - * 4 4-i,·f<- :ft< .*44 ' UJAL··LLC*k#J .. X r r - #M ,.. 41 -==042l¥' I 'I ?*41.2 . t*.?ilYRMEMPVM 1, A- O '1044 .nt.*160.EJ1: ,»2JUZ#Gam#91444&*fjibiAf i Im a :GA'*3Ebt€Pkermizaty:USILZi3327*2€6· 4 lot·· 4 1 99!*46:.:24,4. 1 931 52 i 176'1911 COMMON ONE n CM©Malm ©@nonty, INDO©©@RowW *162£1¢ti@tnia lifgile EXECUTIVE SUMMARY OF SPECIAL OBLIGATION BUILDING BONDS ISSUED BY FIRST CLASS MISSOURI COUNTIES This Executive Summary is prepared by the firm of Yates, Mauck, Bohrer, Elliff & Fels, P.C. for consideration by the Christian County Commission, at Its meeting on May 12, 2016, regarding the consideration by the County Commission of issuance of Special Assessment Obligations. If additional questions arise after this review presentation please don't hesitate to inquire further of us. As always we look forward to assisting Christian County with its financing needs as it continues Its growth. Sections 49.520 to 49.580, Revised Statutes of Missouri as amended (the "Act"), authorizes the governing body of any county of the first class (the "County") to purchase, construct or extend public buildings for proper county purposes through the Issuance of negotiable bonds (the "Bonds") by order (the "Bond Order") of the county commission of the county (the "Commission"). The Act further authorizes the County in such Bond Order to fix the total amount of rents, fees, and other charges to be imposed for the use and occupancy of the building in an amount suffident to pay the principal of and interest on the Bonds and to provide for the operation and maintenance of buildings and facilities, including insurance. The Act further provides that the Bond Order of the Commission authorizing the issuance of the bonds shall provide for the creation of a separate fund Into which such the County shall deposit the rents, fees and other charges shall be paid by the County and deposited into such special fund and the amount thereof may be pledged as security for the Bonds. The Bonds to be issued by the County pursuant to the Act are to be issued under a Bond Order passed by the Commission. The proceeds of the Bonds may be used to finance the costs of acquisition of land, improving and equipping of County facilities; so the refurbishing, improving, acquisition, constructing and equipping of the existing Historical Courthouse, would include the construction of new offices and court facilities, the remodeling of the County new Judicial Facilities and other public buildings and facilities for county purposes (collectively, the "Project") would all qualify. Under the Bond Order, the County may appoint a paying agent and corporate trustee for the Bonds to collect and administer the funds on deposit with the Trustee including the special allocation fund (the "Paying Agent" or the "Trustee"). The Bonds so issued will be special obligations of the County payable solely from (i) amounts appropriated therefor by the County in each Fiscal Year (ii) amounts on deposit with the Trustee under the Bond Order, and (iii) amounts realized by the Trustee, if any, pursuant to the Deed of Trust hereinafter defined. The Bonds will not constitute general obligations or indebtedness of the County within the meaning of any constitutional or statutory limitation or provision, and the County will not by issuance of the Bonds pledge its full faith and credit and is not obligated to levy taxes or resort to any other moneys of the County to pay the principal of and interest on the Bonds so no election is required, The payment of the principal of and interest on the Bonds will be subject to annual appropriation by the County. The County Is not required or obligated to make any such annual appropriation. The County shall cause to be deposited in the funds established by the Bond Order, monthly, from the current funds of the County available and annually appropriated for such purpose, the amount of rents, fees and other charges for the occupancy, use and service of the Project, such amount to be sufficient to provide for the payment of Interest upon all Bonds, and to create a sinking fund to pay the principal thereof when the same becomes due and to provide for the operation and maintenance thereof, including Insurance. In consideration of the purchase and acceptance of any and all of the Bonds authorized to be issued under the Bond Order by those who shall hold the same from time to time, the Bond Order shall be deemed to be and shall constitute a contract between the County and the registered owners (the "Registered Owners") from time to time of the Bonds; and the pledge made and security interest granted In the Bond Order and the covenants and agreements in the Bond Order shall be for the eaual 1*VE*®jiblat benefit, protection and security of the Registered Owners of any and all of the Bonds, all of which, regardless of the time or times of the authentication and delivery or maturity of such Bonds, shall be of equal rank with respect to such pledge, without preference, priority or distinction of any of the Bonds over any other Bonds. Under the Act, the Registered Owners of the Bonds are granted certain rights to proceed directly against the County upon a default by the County. The Bond Order can limit these rights by vesting such remedial rights in the Trustee and by providing for the types of remedial action available to the Trustee. By the purchase and acceptance of the Bonds by any Registered Owner, the Registered Owner agrees that such Registered Owner shall have only those rights and remedies as set forth in the Bond Order. In the event a court should determine that the County was not authorized to limit the rights of Registered Owners upon a default in the manner contained in the Bond Order, Registered Owners may have additional rights to proceed directly against the County. The exercise of such remedies by individual Registered Owners could result in multiple actions being commenced against the County or the County receiving contradictory instructions from Registered Owners. Such actions and or instructions could create significant delays In any remedial proceedings. The Bond Order may create a debt service reserve fund (the "Debt Service Reserve Fund") to be held by the Trustee as additional security for the Bonds. The accounts within the Debt Service Reserve Fund will be required to be funded and maintained in an amount equal to not more than 10% of the aggregate principal amount Bonds (the "Debt Service Reserve Requirements"). The Bonds may also be secured by a mortgage granted under the Act creating a mortgage lien on the Project pursuant to the term and provisions of the Deed of Trust from the County, to the mortgage trustee named herein, for the benefit of the Trustee. The Deed of Trust will place of record in the real estate records in Christian County, Missouri, a statutory lien created pursuant to Section 49.550 of the Act, and grants a mortgage lien with a power of sale for the benefit of the Trustee. The Bonds do not give rise to a general obligation or other indebtedness of the County, the State of Missouri, or any other political subdivision thereof within the meaning of any constitutional, statutory or charter debt limitations or provision. The Bonds will be special obligations of the County payable solely from the annual appropriation of funds by the County appropriated for that purpose. In each fiscal year, payments of principal of and interest on the Bonds shall be made solely from the amounts appropriated therefore (1) out of the Income and revenues of the County provided for such year plus (2) any unencumbered balances for previous years, and the decision whether to make such appropriation each year shall be within the sole discretion of the then current Commissioners. Subject to the preceding sentence, the obligations of the County to make payments hereunder and to perform and observe any other covenant and agreement contained in the Bond Order shall be absolute and unconditional. The Bonds are not subject to acceleration upon the occurrence of a default under the Bond Order. 2 16889Ret,Pga218* ·1, € 10'215 4 '2'1*"€Rnt n V/-6 MISSO Christian County Commission 100 West Church St, Room 100 I gag,•g Ozark; MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, May 16, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter AttendeeNanie . Title ' Status - Arrived Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM Rachel Hankins Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission n Discussion - Approve Agenda The meeting was attended by Ashley Hannah, Miranda Beadles, Kelly Vaught, Brent Young, Matt Pettit, Scott Grider, Jim Whitworth, Adam Day, Hosea Bilyeu and Judy Dollarhite. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 5/16/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern'Commissioner SECONDER: Bill Barnett, Western Commissioner AXES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Ashley Hannah, Miranda Beadles, Kelly Vaught, Brent Young, Matt Pettit, Scott Grider, Jim Whitworth, Adam Day, Hosea Bilyeu and Judy Dollarhite. No minutes or financials. C) presiding Commissioner Weter entertained a motion to move on to the regular agenda at 9:00 a.m. April Term Monday, May 16, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Bid Opening - Bid Opening-Excess Equipment-Highway Department The meeting was attended by Ashley Hannah, Miranda Beadles, Kelly Vaught, Brent Young, Matt Pettit, Scott Grider, Jim Whitworth, Adam Day, Hosea Bilyeu, Robert Palmer and Judy Dollarhite. Bids 1. Kelly Vaught representing Infinity Asphalt 1321 Minors Trail, Crain MO. Interested in 10 items - see attached. 2. Jim Whitworth representing Hutchins Construction, Cassville, MO. Interested in 3 items - see attached. 3. Matt Pettit representing GW Van Kimple Company, Kansas City, Kansas. Interested in 2 items - see attached Presiding Commissioner Weter said we will give these bids to Miranda to review and give the Commission a synopsis. Miranda said usually when we have multiple bids I put together a synopsis report and present it to you. Presiding Commissioner Weter entertained a motion to our Highway Department to review the bids and prepare a synopsis and present us with her results. RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:15 AM Miranda Beadles-Highway Engineer Discussion - Sales Tax-IGA The meeting was attended by Ashley Hannah, Josea Bilyeu, Judy Dollarhite, Robert Palmer and Amelia Wigton of Christian County Headliner. Presiding Commissioner Weter said these are IGA's sales taxes between the County and municipalities that share the sales tax. We have already approved the amounts for each 21Page April Terrn Monday, May 16, 2016 AM entity, the entities that have agreed and our attorney has reviewed and signed. Since these have been approved we are signing these documents. Miranda said we are still waiting on the City of Nixa and Ozark Special to sign. See attached agreements. Billings agreement is for funds to remove, relocate, and reinstall a box culvert on Terrill Creek Road for the approved amount of $100,000.00. Stoneshire Special Road District's agreement is for 2016 crack and seal project for the approved amount of $6,299.00. Highlandville's agreement is to resurface Aspen Road, Brenda Drive and Meadows Road for the approved amount of $67,760.00. Sparta's agreement is for Oak Street and Elm Street projects for the approved amount of $30,000.00. Clever's agreement is for payment for sidewalk improvements & public ad projects for the approved amount of $68,523.00. Selmore Special Road's agreement is for various chip and seal projects for the approved amount of $74,250.00. City of Fremont Hills' agreement is for debt service and various street resurfacing for the approved amount of $133,574.40. For the record Presiding Commissioner Weter excused himself from the vote because that is his place of residence. Ozark's agreement is for West Liberty Avenue and Commercial Road, the road is failing so they are reconstructing the base to improve the road and water drainage for the agreed amount of $147,423.00. Presiding Commissioner Weter entertained a motion to sign the approved agreements. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 9:30 AM Motion/Vote - 9:30 AM Adjourn Presiding Commissioner Weter entertained a motion to adjourn. 31Page April Term Monday, May 16, 2016 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, E#stem Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Ra.. 'DiL 1 Rayheter Presiding Commissioner, Ray Weter .arneR 0 Western Commissioner, Bill Barnett 44 au.2 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 41Page ty•.1223:aed 'Bip (U-·. C , w , 18 0 Ile, p 04 - Bid Sheet All items are in working/operational condition. Hours listed are as ofApril 13, 2016. Vendors may bid on any and/or all items. Item Road Dept ' Description BId NO. 2012 Etnyre Quad Chipper Spreader, 11'-22'. 4 Wheel OR 1 Cl/Cl I Drive. 219 Hours. Spread 388,200 ft. Computerized $ t001 DO ( Control. 2 Cl Vermeer 1250 Wood Chipper. Autofeed 2. 913 Hours. $ - 3 a Cedar Rapids BSF-531 Asphalt Paver. 1865 Hours. $ - 0 4 Cl EZ Road Profiler $ - 5 CH 2004 ProPaver 413. 296 Hours. $ - 6 Ct/CH 1995 Hypac Pneumatic Roller. 2609 Hours. $ - 7 Cl/Cll 2005 Hypac Pneumatic Roller. 876 Hours. $ 6 20 0-0 8 Cll 1996 Vermeer Wood Chipper 1250. 1614 Hours. $ 9 Cl/Cll 1987 Ford Truck $ 10 Cl 2004 Eager Beaver 50' Lowboy Trailer with Pony | Motor. 0 Page 26 of 26 62*1*EQ*kA ..2.21 3'bl?=* 0 Elati-'* (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items andh services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of ti· original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from ti Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contra g shall exist between the vendor and Christian County. Signature required below confirming understanding of th statement. .M Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. I AO, ni + u f>\ 9-,ohcAt 1*<63-1 4.< NC *-(1\M- Mailing Address J i IRS Form 1099 MailiNk Address < \312\ 97,\\91% t AIL.. City, State, Zip Code City, State, Zip Code D P 9 A 0 0 , M o GE-( 66-3 Contact Person Email Address f-3 '(2 \ 1. a N# L«·.·« Ir©,n, ·Fu L(l-7e outler·,R . ('Am Phone riumber - j ·11 Fax number 5 Cli 2004 ProPaver 413. 296 Hours. $ No BID 6 Cl/Cll 1995 Hypac Pneumatic Roller. 2609 Hours. $ No Blb 7 Cl/Cll 2005 Hypac Pneumatic Roller. 876 Hours. $ 17; foo,Do * 8 CH 1996 Vermeer Wood Chipper 1250. 1614 Hours. $ No Bib 9 Cl/Cll 1987 Ford Truck $ NO BID 10 Cl 2004 Eager Beaver 50' Lowboy Trailer with Pony @2&00.00 Motor. $ .24=92&-33,/6- 0 Page 26 of 26 *!:iME*E032* J INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTERGOVERNMENTAL COST SHARI& AGREEMENT (hereinafter "IGA"h aide and entered into this 11/H-day of VANf , 2016, by and between CHRISTIAN COUNTY, MISSOURI, a iirst class county of the State ofMissouri, without a charter form or government, acting by and through its County Commission (hereinafter referred to as "Commission") and the BILLINGS SPECIAL ROAD DISTRICr, a special road district organized pursuant to Missouri Revised Statutes, Section 233,170 (hereinafter refened to as "Special Road District") for the purpose of the improvement and maintenance ofthe County's network of roads. WrINESSETH: WHEREAS, Article VI, Section 16, of the Missouri Constitution and tile Missouri Revised Statutes, Section 70.220, authorize any mollieipality, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development, construotion, acquisition or opemtion of any public improvement or facility or common service, and this IGA represents an opportunity for the Commission and Special Road Distict to work coopemtively for the common good of improving the network of roads in Christian County to fitcilitate economic activity, public safety, emergencyresponse and the quality of life oftheircitizens; and WHEREAS, it would be to the benefit of certain municipalities and special road districts in Christim County for the Commission to distribute a portion of Christian County's general revenue sales tax and the countywide sales tax earmarked for road and bridge improvements to provide funding on a prolect (hereinafter "the Commishion's Cost Sllare Program"); and WHEREAS, the Special Road District applied to the County' s Highway Adminisfmtor for participation in the Commission's Cost Share Program; and WHEREAS, the Highway Administrator has reviewed the applications for filnding of road construction and maintenance projects of certain municipalities and special road districts and submitted its recommendations for funding said projects and the Commission has approved the Special Road District's application for participation in the Commission's Cost Share Program subject to the terms and conditions ofthis agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: 1. Purnose, The purpose of this agreement is to coordinate the participation by the Commission in the cost of the Special Road District's road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2. Financial Resnonsibilities. With regard to the work being funded by tile Commission under this agreement, the Special Road District and the Commission agree as follows: A. The Commission will contribute an amount equal to ONE HUNDRED THOUSAND DOLLARS and 00/100 DOLLARS ($100,000.00), no more and no 0 less, os the funding amount for the Special Road District's requested project costs as set forth on Exhibit "A" attached hereto. The Commission shall remit a check payable to the Special Road District in the amount of the funding amount Plgm i oN E@!EE@Ell*1 authorized by the Commission within thirty (30) days of the parties' execution of this agreement. B. The Special Road District will be responsible for the remainder of tile total financial obligation cumently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The Special Road District shall be solely responsible for any cost overruns ofthe balance of its project described in Exhibit HA". C. In the event the Special Road District is able to complete and pay the costs of the requested projects listed on Exhibit "A", and there remains an unused balance of the finds contributed by the Commission for saM projects, then in that event the Special Road District, in the exercise of its discretion, may expend said remaining funds on other road projects or road maintenance in the District, including but not limitedto road repairs, snowremovalor patching. D. The Commission agrees that all funds remitted to the Special Road District pursuant to this agreement may be comingled by the Special Road District with other similar monies deposited from other sources. The Special Road District agrees to provide wntten documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the Special Road District's project described in Exhibit "A", including but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. 'Ihe accoun{ing records for tile project shall be supplied by the Special Road Distict to the County Auditor, at no charge, on an annual basis during the period of this agreement. The Special Road District shall also provide the County Auditor, within 30 days of her request, with other financial records or documentation as he or she deems necosmy toverify the funds disbursed by the Commission to the Special Road District have been spent only for lawful purposes oftlte Special Road District as mom specifically described in Exhibit"A". 3. No Interest By oontributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the Special Road District, in its sole discretion, detennines removat or modification of the roadway or improvements, is in the best interest of the road system underits jurisdiction. Upon completion of the construction of any improvements, the Special Road District shall maintain the improvement for all purposes as a part of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission. 4. General Independent Contractor Clause. The Commission and the Special Road District who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and the Special Road District each retain their own identity and each is responsible fbr its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission or the Special Road District. 5. Indemnit. 0 A. To the extent allowed or imposed by law, the Special Road District shall defend, indemni&, bold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to f P080 2 44 1* J real or personal prover4, or to a person for any matter relating to or arising out of the Special Road District's wrong£1 or negligent performance of its obligations under this agreement. B. The Special Road District will require any contractor procured by the Special Road District to pertorm work under this agreement to carry commercial general liability insumnce and commercial automobile liability insurance *om a company authorized to issue insurance in Missouri, and to name the Commission, and the Special Road District and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missomi public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and publised annually in the Missouri Register pursuant to Section 6537.610, RSMo. C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections ns provided by fedemt and state constitutions, statutes, and laws. 6. Miscellaneous. 3 A. The Special Road Districtagreesto pass such orders, ordinances or motions as may be necessaly to implement tile terms and conditions ofthis IGA. B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and all prior and/or other contemporaneous agreements or understandings between tile parties which pertain to the subject matter hereo£ C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals mquired under this agreement may be personally deliveivd or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successors, at the addresses listed below. Christian County Commission ATIENTION: Ray Weter, Presiding Commissioner Christian County Commission 100 W. Church Street Room 100 Ozark, MO 65721 Telephone: (417) 581-2112 Facsimile: (417) 581-8331 0 Email: christiancountvcommission@christiancountvmo.org Pagc3 of4 *F=228'LW -tir--.'-1 804/8/7- A Christian County Sales Tax Revenue Distributions Application for Funding Project#1 AgencyName:-*1/,0=-3 TZTT*J--yUVE---------3 ProjectBam»ki-22-62£1Y_Ed.....22222£=i.. LRN.Prolectfunding.Reguest:-pv c.,-2 Projettin tr, City Clerk 100 W. Church Street Room 100 Ozark, MO 65721 3a- COUNTY CLERK: 43 6-- Ci¢ayrown APPROVED ASVIO FORM: f VIA By: 40164 John Wlous]*,7ty Counselor 0 23385-000120181GACiTYAGREEMENT Page 4 of4 p·FBI&@i@**1M*al 0 INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTER€QE**MENTAL COST SHARE AGREEMENT (hereinafter"IGAD, made and entemd into thidalc/'ltky of (T'la,CA. , 2016, by and between CHRISTIAN COUNTY, MISSOURI, a firstclass county of the State of Missouri without a charter form of government acting by and through its County Commission (hereinafter referred to as «Commission") and the CITY OF SPARTA, amunicipal corporation (hereinafter refecred to as "City»), forthe purpose of the improvement and maintenance of Chdstian County' s network of roads. WITNESSETH: WHEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district or county to contract and cooperate with other political subdivisions of this state for the planning, development construction, acquisition or operation of any public improvement or facilie or common service, and this IGA represents an opportunity for the Commission and the Cityto wott cooperatively forthe common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response and the quality of lifo of their citizens; and WHEREAS, it would be to the benefit of certain municipalities in Christian County for the Commission to distribute a portion of Christian County's general revenue sales tax and the countywide sales tax earmarked for road and bridge improvements to provide funding on a project basis f'hereinafter "the Commission's Cost Share Prog,am"); and WHEREAS, the City applied to the County's Highway Administrator for participation in the Commission's Cost Sharo Program; and WHEREAS, the Highway Administrator has reviewed the applications for Binding of road construction and maintenance projects of certain municipatities and submitted its recommendations for fimding said projects and the Commission has approved the City's application for participation in the Commission's Cost Share Program subject to the terms and condiens of this agreement. NOW, THEREFORE, in consideration ofthe mutual covenants, promises and representations in this Agreement the parties agree as follows: 1. Purnose. The purpose of this agreement is to coordinate tile participation by the Commission in the cost ofthe City's road improvementprojectwhich is described on the attachmentmarked Exhibit"A" incorporated heroin by reference. 2. Financial Responsibilities. With regard to the work being liinded by the Commission under this agreement, the City and the Commission agree as fonows: A. The Commission will contribute an amount equal to THIRTY THOUSAND DOLLARS AND 00/100 DOLLARS ($30,000.001 no more and no tess, as the funding amount for tile City's requested project costs as set forth on Exhibit **A" attached hereto. The Commission shall remit a check payable to the City in the amount of the funding amount authorized by the Commission within thirty GO) 0 days ofthe parties' execution ofthis agreement Page l of4 a*f*i1 9333€1 B. The City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. 'Ihe City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit"A". C. In the event, the City is able to complete and paythe costs ofthemquested projects listed on Exhibit "A", and there remains an unused batance of tile finds contributed by the Commission for said projects, then in that event, the City, in the exercise of its discretion, may expend said remaining funds on other road projects or road maintenance in the City, including but not limited to road repairs, snow removal or patching. D. Tile Commission agrees that ali funds remitted to the City pursuant to this agreementmay be comingled by the City with other similar monies deposited Rom other sources. The City agrees to provide written documentation to the Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the City's project described in Exhibit "A". inoluding, but not limited to, Invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the City to the CountyAuditor, atno charge, on an aonual basis during 3 the period of this agreement The City shall also provide the County Auditor, within 30 days of her mquest, with other financial records or documentation as he or she deems necessary to verify the funds disbursed by the Commission to the City have been spent only for lawful purposes of the City as more specifically described in Exhibit "A". 3. No Interest. By contributing to tho cost of tile project described in Exhibit "A", the County sliall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the City, in its sole discretion, determines removal or modification ofthe roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for ali pusposes as a pmt of its road system, at its own cost and expenses and at no cost or expense whatsoever to the Commission. 4, General Independent Contractor Clause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity mid each is responsible for its own policies and activities. This Agreement shall not be construed as creating ajoint venture between the Commission or the City. 5, Indemnitv. A. To the extent allowed or imposed by law, the City shall defend, indemnify, hold harmless the Commissions including its members and department employees, ftom any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's wrongful ornegligent performance of its obligations wider this agreement. 3 B. The City will require any contractor procured by the City to penform work under this agreement to cany commercial general liability insurance and commercial Page 2 of 4 -1 1*i *13*1 automobile liability insmance from a company authorized to issue insurance in Missouri, and to name the Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published annually in the Missouri Register pursuant to Section 6537.610, RSMo. C. In no event shall the language of this agreement constitute or be construed as n waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws, 6. Mispelloneous. A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions ofthis IGA. B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and all prior and/or other contemporaneous agreements or D understandings between the parties which pertain to the subject matter hereof. C. This Agreement may only be modified by a written instrument executed by the pmties hereto. D. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. At! notices, demands, and approvals required under 1his agreement may be personally detivered or sent by certified mail. postage prepaid, return receipt requested, addressed to the individuals identified in the heading of this IGA, or to their successors, at the addresses listed below: Christian County Commission ATTENTION: Ray Water, Presiding Commissioner Christian County Commission 100 W. Church Stree4 Room 100 Ozark, MO 65721 Telephone: (417) 581-2112 Facsimile: (417) 581-833 1 Email: countvcommission@christiancountymo.org City of Sparta ATTN: Mr. Mike Younker, Mayor P.O. Box 246 131 North Ave Sparta, MO 65753 0 P¥ 3 of 4 IN WITNESS WHEREOF, Christian Connty, Missouri, acting through its County Commission, and the City of Sparta havo caused this Intergovernmental Cost Share Agreement tobe duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day amd year fimt written above, and hereby fitrther agree that this agreement shall be binding upon the parties hereto, their respective representatives. successors and assigns. CHRISTIAN COUNTY, MISSOURI, BY AND THROUGH TrS CITY OFSPARTA CHRISTIAN COUNTY COMMISSION 37: 40 t< Ray WeteA P#idDIS dommissioner Dated 01/26/f 6 LChairman ofthe ' 1 . . Board ofDirectors By(.-A«/.02,(1.d£O Address: Ve'Ann Childers, Eastern Commissioner 1 81 Aforth/Avt Al Gok :2641 Deed 05//6/ 14 SL Mo c,S73-3 -02«G 0 By. 1 RAN(*6 Bill Barnett Wetem Commissioner AITEST: Dated 5 14&. --U Address: 6»,0*. A,- 01 100 W. Church Street, Room 100 Ct*7 oF -SFk,.City Clerk --- Ozark, MO 65721 COUNTY CLERK: 43 -kayi3rown APPROVED AS '9 FORM: A AA John W. Eusl ek€ Counselor 0 23385·00012018 BA CrrYAGREEMENT Paf 4 of 4 CITY OF SPARTA, MISSOURI BILL NO. 16-002 ORDINANCE NO. 530 AN ORDINANCE BY THE BOARD OF ALDERMEN OFTHE CITY OF SPARTA, MISSOURI TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT FOR THE OAKSTREET ANDELM STREETWIDENING PROJECT WITH CHRISTIAN COUNTY, MISSOURI WHEREAS, The City of Sparta has previous made application with Christian County, Missouri, for distribution of a poruon of its general revenue sales tax proceeds for a certain street project suggested by the City; and WHEREAS, The County has proposed to distribute Thirty Thousand and 00/100 Dollars ($30,000.00) for a certain project outlined in an Intergovernmental Cost Share Agreement attached hereto, marked "Exhibit 1" and incorporated herein by reference as if fully set outherein; and WHEREAS, The Board of Aldermen, having reviewed the Intergovernmental Agreement finds that itis in the best interest and welfare of the Citizens of Sparta to approve the Agreement and authorizes the Mayor to execute the Agreement on behalf of the City. NOW, THEREFORE, BE rr ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SPARTA, MISSOURI, AS FOLLOWS: SECTION 1: The Mayor of the City of Sparta is hereby authorized to execute on behalf of the City an Intergovernmental Cost Share Agreement with Christian Cdunty, Missouri, and attached hereto, marked "Exhibit 1" and incorporated herein by reference. SECI'ION 2: This Ordinance shall be in full force and effect from and after its passage and approval. 0 1 1 J READ two times, PASSEDbythe Board of Aldermenand APPROVED by the Mayor of the City of Sparta, Missouri this 22ND day of March 2016, at a regular meeting. AXIi NAY ABSENT AIderman Jason Stephens Alderman Jarrett Ray Iorg Alderman Stephen Otten -20 Alderman Joseph Valade 3 - bil A}\1# 7 100,&/16 4._ CITY OP SPARTA, MISSOURI . Mike Younker, gi*or ATTEST: Shal.e· Rb, FYUCE Sharon D. Mickey, City Clerk BILL NO: 16-002 ORDINANCE NUMBER: 530 DATE APPROVED: 03-22-2016 D 2 *&2{105331 INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTERGOVERNMENTAL COST SHARE AGREEMENT (hereinafter"IGA"), made and entered into this lf,*-day of MAbA , 2016, by and between CHRISTIAN COUNTY, MISSOURI, a firstclass county ofthe State oYMissouri, withouta charter fbrm of government acng by and through its County Commission (hereinafter referred to as "Commission") and the CITY OF CLEVER, a municipal corporation (hereinafter referred to as "City"), for thepurpose of the iinprovement and maintenance of Christian County's networkof roads. WITNESSETH: WHEREAS, Article VI, Section 16, of tile Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any niunicipatie, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development, constraction, acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunity for the Commission and the City to work cooperatively for the common good of improving the network of roads in Christian County to facilitato economic activity. public safety, emergency response and the quality of life oftheir citizens; and WHEREAS, it would be to the benefit of certain municipalities in Chfistian County for the Commission to distribute a poriion of ChIistian County's geneml revenue sales tax and the countywide sales tax earmarked for road and bridge improvements to provide fimding on a project basis ¢'hereinafter the Commission's Cost Share Program"); and WHEREAS, the City applied to the County's Highway Administrator for participation m the Commission's Cost Share Program; and WHEREAS, the Highway Administrator has reviewed the applications for funding of road construction and maintenance projects of certain municipalitids and submitted its recommendations for funding said projects and the Commission has approved the City's application for participation in the Commission's Cost Share Program subject to the terms and conditions of this agreement. NOW, THEREFORE, in consideration ofthe mutual covenants, promises and representations in this Agreement the parties agree as follows: I. Purnose. The purpose of this agreement is to coordinate tile participation by the Commission in the costofthe City's road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2. Financial Resnonsibilities, With regard to the work being funded by tile Commission underthis agreement, the City andthe Comrnission agree as follows: A. The Commission will contribute an amount equal to SIXTY-EIGHT THOUSAND FIVE HUNDRED TWENTY THREE AND 5W100 DOLLARS ($68,523.57),no more and no less, as the funding amount for the City's requested pmiect costs as set forth on Exhibit "A" attached hereto. The Commission shall rea]it a check 0 payable to the Cie in the amount of the hinding amount autholized by the Commission withinthirty (30) days ofthe parties' execution of this agreement, 41- 41-4- 048 quA·4*·4 ecy,·6'nA-; And e'lu41 fc.g v.-945 e 0-4 w\9 4 49 4-4 , u cr·Ur. 19-3- 33 1, Pa. 10,4 9-2.9-1 6 15 B. Ille City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall be solely responsible for any cost overruns of the balance of its project described in Exhibit "An. C. In the event, the City is able to complete and pay the costs of the mquested projects listed on Exhibit «A", and there remains an unused balance of tile funds contributed by the Commission for said projects, then in that event, the City, in the exercise of its discretion, may expend said remaining funds on other road projects or mad maintenance in the City, including but not limited to road repaim, snow removal or patching D. Tile Commission agrees that all funds remitted to the City pursuant to this agreement may be comingled by the City with other similar monies deposited from other sources. The City agrees to provide written documentation to tile Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon the City's project described in Exhibit "A", including, but not limited to, invoic* receipts payrolls, bank statements, contract documentation and other records. The accounting records for the prqject shall be supplied by the City to the County Auditor, atno charge, on an annual basis during D the period of this agreement. The City shall also provide the County Auditor, within 30 days of her request with other financial records or documentation as tze or she deems necessary to veri& the funds disbursed by the Commission to the City have been spent only for lawful purposes of the City as more specifically described in Exhibit "A" 3. No Interest. By contibuting to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the Cie, in its sole discretion, determines removal or modification of tile roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all purposes as a part of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission. 4. General Independent Contractor Clause. The Commission and the City who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and City each retain their own identity and each is responsible for its own poRcies and activities. This Agreement shall not be construed as creatmg a joint venture between the Commission or tile City, 5. Indemnitv. A. To the extent allowed or imposed by law, the City shall defend, indemnify, hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or arising out of the City's 0 wrongful or negligent performance of its obligations under this agreement B. The City will require any contractor procured by the City to perform work under this agreement to cnITy commercial general liability insurance and commercial Page 2 of 4 1§2*0E '/1.*..#Qi automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and the City and their respective employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registrations and published annually in the Missoud Register pursuant to Section 6537.610, RSMo. C. In no event shall the language of this agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovemigu, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinances or motions as may be necessary to implement the terms and conditions of this IGA, B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and all prior and/or other contemporaneous agreements or 3 understandings between the parties which pertain to the subject matter hereof. C. This Agreement may only be modined by a written instrument executed by the parties hereto. D. This Agreement may be executed in two or more counterparts, each ofwhich shall be deemed an original, but all of which together shall constitute one and the same document. 7. Notices. All notices, demands, and approvals required under this agreement may be personally delivered ar sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in tile heading of this IGA, or to their successors, atthe addresses listed below: Christian County Commission ATTENTION: Ray Weter, Presiding Commissioner Christian County Commission 100 W. Church Street Room 100 Ozark MO 65721 Telephone: (417)581-2112 Facsimile: (417) 581-8331 Email: countvcomniission@chriszinncounwino.org City of Clever ATTN: Mr. Jarred King, Mayor P.O. Box 52 Clever, MO 65631 0 Page 3 of# 292//3.427/ . IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Clever have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year first written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. CHRISTIAN COUNTY, MISSOURI, BY AND THROUGHITS CITY OF CLEVER CERISTIAN COUNTY COMMISSION -2/ r 1.-A * Ray WeteN,ltesid®g Commissioner Ny/ -1.4 1 0 t.i Dated 0\//6&4 -n¥ /1, -51'12·¥:hainnan of the 7---7-1-7E-, & Board ofDirectors B: t I '963 Annthilders, Eastern Commissioner 13*45 1 //, 85#3§§1 -ridl-0 gz,ra@¥; By._.4,4¢2-jitxhal/37//1 1491 41/Wg;/ -18 A A t MO BillBarnett, Westergeommissioner Dated .4-- /6. A 1}0.47re.(b rc)·e, #,7484.4 di//€_ Address: Ap 00}AyhAA 696&9 100 W. Church Street, Room 100 Ozark, MO 65721 CCONT CLER - Knv,Brown AS- APPRO By:_ John y Counselor D 23385·0001531799.3.doc Pap 4 - fisplawba#Th*¥ -'·0'•· -9-AUC·t7 IKI*iril ) JAN 1 5 1016 Ent ls\T A Christian County Sales Tax Revenue Distributions Application for Funding Project #1 I-Project Name: 1 CRACK SeAL A OIL Total Project Cost: Estimated Start Date (Construction): 912 5 _E.816--22.lk_.L__- Project42 (Do not fill out table below ifong submitting one project) 1-Droject N*am:/-1 REKProjectfundingRequest'.2--u,--,.,f Project Descriptions (attach location map for each project}: We have 5.3 miles ofpaved roads in Stoneshire-allofwhichneed constantmaintenance. Our roads were black toppedearlyto mid 1980's. Lasttime Ive didmajorcrack seating was 2012. Wehaveresealedmads even, 3 to 4·years. Lasttime was Oct2013. Ristimetoseal the cracks again in 2016. The average oflincal feet of cracks that we have seated has been between 18,000 -25,000. The recent estunate came in at$12,598 forthis yearata cost ofS.50 per lineal foot. Thank you for your help with our roads in Stoneshire. Applicant may also submit the following items, as available, ta assist in the evaluation process: - Project Cost Estimates/Quotes - Design Drawings PIctures - Project Cluantities Typical Sections - Roadway and Intersection Names Additional Informatton Applicable to 0, - For Area-Wide PavIng Projects Project Pagelofl )45-09 1 G 42014*hul-_ 1'¥1A1 Cal 441 9-39-075-G 0-Arrj.92*,VI-o,A„NALLf 47t.-1, *0*mil 1%523*1* INTERGOVERNMENTAL CO5T SHARE AGREEMENT THIS INTERGO*RNMENTAL COST SHARE AGREEMENT (hereinafter «IGA'11 made and entered into this U, day of 'AA!4 , 2016, by and between CHRISTIAN COUNTY, MISSOURI, a first class county of the Stte o?Missouri, without a charter form of governmen acting by and through its County Commission (hereinafter referred to as "Commission") and the CHY OF FREMONT HILLS, a municipal corporation (hereinafter refecred to as "City"), for the purpose of the improvement and maintenance of Christian County's network of roads. WITPESSETH: WIIEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, authorize any municipality, special road district, or county to contract and cooperate with other political subdivisions of this state for the planning, development constniction, acquisition or operation of any public improvement or facility or common service, and this IGA represents an opportunity for the Commission and the City to work cooperatively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response and the quality of Iife oftheir citizens; and WHEREAS, it would be to the benefit of certain municipalities in Chnistian County for tile Commission to distribute a poftion of Christian County's general revenue sates tax and the countywide sales tax earmarked for road and bridge improvements to provide funding on a project basis C'hereinafter "the Commission's Cost Share Program"); and WHEREAS, the City applied to the County's Bighway Administrator for participation in the Commission's Cost Share Program; and WHEREAS, the Highway Administrator has reviewed the applications for funding of road construction and maintenance projects of certain municipalities and submitted its recommendations for flinding said projects and the Commission has approved tile City's application for participation in the Commission's Cost Share Program subject to the terms and conditions ofthis agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement the parties agree as follows: 1. Purnoge, The purpose of this agreement is to coordinate the participation by the Commission in tile cost of the City's road improvement project which is described on the attachment marked Exhibit "A" incorporated herein by reference. 2. Financial Responsibilities. With regard to the work being funded by the Commission under this agreement the City and the Commission agree as follows: A. The Commission will contribute an amount equal to ONE HUNDRED THIRTY- THREE, FIVE HUNDRED SEVENTY-FOUR AND 40/100 DOLLARS ($133,574.40), no more and no less, as tile funding amount for the City's requested project costs as set forth on Exhibit "A" attached hereto. The Commission shall 0 remit a check payable to the City in the amount of the finding amount authorized by the Commission within thirty (30) days of the parties' execution of this agreement. Page 1 of 4 %1829&2&*ME* 0, 1*€4%1 B. The City will be responsible for the remainder of the total financial obligation currently estimated as the Requested Project Cost on Exhibit "A" attached hereto. The City shall bo solely responsible for any cost ovemins of the balance of its project described in Exhibit "A". C. In the event the City is able to complete and pay the costs of the requested projects listed on Exhibit "A", and there remains an unused balance of the funds contributed by the Commission for said projects, then in that event, the City, in the exercise of its discretion, may expend said remaining funds on other road projects or road maintenance in the City, including but not limited to road repairs, snow removal or patching. D. The Commission agrees that all funds remitted to the City pursuant to this agreement may be comingled by the City with other similar monies deposited from other sources. The City agrees to provide written documentation to tile Commission sufficient to verify the specific county sales taxes received pursuant to this agreement were expended upon tho City' s pmject described in Exhibit "AN, including, but not limited to, invoices, receipts payrolls, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the City to the County Auditor, at no charge, on an annual basis during 3 the period of this agreement. The City shall also provide the County Auditor, within 30 days of her request with other financial records or documentation as he or she deems necessary to verify the fimds disbursed by the Commission to the City have been spent only for lawful purposes of tile City as more specifically described in Exhibit "A': 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the Attacnment: lu- d„wa . „- --.... - County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the City, in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurisdiction. Upon completion of the construction of any improvements, the City shall maintain the improvement for all purposes as a pait of its road system, at its own cost and expense, and at no cost or expense whatsoever to the Commission. 4. General Indenendent Contractor Clause. The Commission and the City who are parties to this agreementore each separate and independent political subdivisions ofthe state and, as such, the Commission and City each retain their own identity and each is responsible fbr its own policies and activities. This Agreement shall not be construed as creating ajoint venture between the Commission or tile City. 5. Indemnity, A. To the extent atiowed or imposed by law, the City shall defend, indemnify, hold haimless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property, or to a person for any matter relating to or adsing out of the City's wrongful or negligent performance of its obligations under this agreement. B. The City will require any contractor procured by the City to perform work under this agreement to carry commercial general liability insurance and commercial Pagel 44 '*jil*mig Uj automobile liability insurance from a company authorized to issue insurance in Missouri, and to name tile Commission, and tile City and their respective employees, as additional named insitreds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000.00 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Profession Registration, and published annually in the Missouri Register pursuantto Section 6537.610, RSMo. C In no event shall the language of this agreement constitute or be constmed as a waiver or limitation for either party's rights or defenses ·with regard to each party'S applicable sovereign, governmental or official immunities and protections as provided by federal and state constitutions, statutes, and laws. 6. Miscellaneous. A. The City agrees to pass such orders, ordinances or motions its may be necessary to implement the terms and conditions oftlils IGA, B. This Agreement sets forth the entire agreement between the parties and fully supersedes any and alt prior and/or other contemporaneous agreements or understandings between the parties whichiertain to the subjectmaiter hereof. C. This Agreement may only be modified by a written instrument executed by the parties hereto. D. This Agreementmay be executed in two or more counterparts, each ofwhich shall be deemed an original, but all ofwhich together shall constitute one and the same document 7. Notices. Al! notices. demands, and approvals required under this agreement may be personally delivered or sent by certified mail, postage prepaid, return receipt requested, addressed to the individuals identified in the heading ofthis IGA, or to their successors, at the addresses listed below: Christian County Commission ATTENTION: Ray Weter, Presiding Cominissioner Christian County Commission 100 W. Church Street, Room 100 Ozark, MO 65721 Telephone: (417) 581-2112 Facsimile: (417) 581-8331 Email: countvcommission@christiancounwmo.org City of Fremont Hills 8406 Interlochen Drive Nixa, MO 65714-8768 0 Pag¢3 of4 *fiRRE#WER 1%212446&11 MA*«*.1 IN WITNESS WHEREOF, Christian County, Missouri, acting through its County Commission, and the City of Fremont Hills have caused this Intergovernmental Cost Share Agreement to be duly executed by their proper officers, duly authorized by their respective Commission or Board, as of the day and year fimt written above, and hereby further agree that this agreement shall be binding upon the parties hereto, their respective representatives, successors and assigns. CHRISTIAN COUNTY, MISSOURI, BY AND TEROUGH ITS ClTY OF EREMONT HILLS CIIRISTIAN COUNTY COMMISSION By= Le.4-A 4 194* Ray We*24'.yesi¢ing Cohmissioner Dated. 0% h6/€?o 1 t 14+6. DU6 . §#ak,gan··e#the 8=*ah-m- 1,1 *r ·4&14*AD . Address: L-866 Ann Childers, 6stern Commissioner Dated 694//6 glf,6 -I,11,4-}066.0/1 D * 8 ..2 8 en.WA kh>(. 'MO ld.24 Bill Barnett Western Commissioner ATTEST: Dated Address: LdrD ?tu 100 W. Church Street, Room 100 677%9,1,1 M•, PArt/414 Clerk Ozark, MO 65721 COUNTY CLERK: Ka*Brown APPROVED*b TO FORM: 'f #, County Counselor D 23385-0002018 tGACITYAGREEMENT 140 4 of 4 INTERGOVERNMENTAL COST SHARE AGREEMENT THIS INTERGOVERNENTAL CAST SHARE AGREEMENT (hereinafter "IGAD, made and entered into ihis /0· day of AlyuJC_, 2016, by and between CHRISTIAN COUNTY, MISSOURI, a first class county of the Stite of Missouri, withouta charter form or government, acting by and through its County Commission (hereinafter reforred to as "Commission'? and the SELMORE SPECIAL ROAD DISTRICT, a special road district organized pursuant to Missouri Revised Statutes, Section 233.170 (hereinafter referred to as "Special Road Districe') for the purpose of the improvement and maintenance of the County's network ofroads. WITNESSETH: WEIEREAS, Article VI, Section 16, of the Missouri Constitution and the Missouri Revised Statutes, Section 70.220, autholize any municipality, special road district or county to contract and cooperate with other political subdivisions of this slale for the planning, development, construction, acquisition or operation of any public improvement or facility or common ser,ice, and this IGA represents an opportunity for the Commission and Special Road District to work coopemtively for the common good of improving the network of roads in Christian County to facilitate economic activity, public safety, emergency response and the quality oftife of their citizens; and D WIIEREAS, it would be to the bengfit of certain municipalities and special road districts in Christian County for the Commission to distribute a portion of Christian County's genemt revenue sales tax and the countywide sales tax earmarked for road and bridge improvements to provide funding ona project (hereinafter «the Commission's Cost Share Program"); and WHEREAS, the Special Road District applied to the County's Highway Administrator for participation in the Commission's Cost Share Program; and WHEREAS, the Highway Administrator has reviewed the applications for funding of road construction and maintenance projects of certain municipalities and special road districts and submitted its recommendations for funding said projects and the Commission has approved the Special Road District's application for participation in the Commission's Cost Share Program subject to the terms and conditions of this agreement NOW, THEREFORE, in consideration ofthe mutual covenants, promises and representations in this Agreement, the parties agree as follows: i. Purnose. The purpose of this agreement is to coordinate tile participation by the Commission in the cost of the Special Road District's road improvement project which is described on the attachment marked Exhibit"A" incorporated herein by reference. 2. Financial Resuonsibilities. With regard to the work being funded by the Commission under this agreement, the Special Road District and the Commission agree as follows: A. The Commission will contribute an amount equal to SEVENTY-FOUR THOUSAND TWO HUNDRED FIFTY and 00/100 DOLLARS ($74,250.00),no 0 more and no less, as the funding amount for the Special Road District's requested project costs as set forth on Exhibit "A" attached hereto. The Commission shall remit a check payable to the Special Road District in the amount of the funding Page 1 of4 L Pmel 411*.*UP•»0 1 amount authorized by the Commission within thirty (30) days of the parties' execution offhis agreement. B. The Spevial Road District will be responsible for the remainder of the total financial obligation currently estimated as the Requested Pmject Cost on Exhibit "A" attached hereto. The Special Road District shall be solely responsible for any cost ovemuns of the balance of its project described in Exhibit «A". C In the event, the Special Road District is able to complete and pay the costs of the requested projects listed on Exhibit "A", and there remains an unused balance of the hulda contributed by the Commission for said projects, then in that event, the Special Road District in the exercise of its discretion, may expend said remaining funds on other road projects or road maintenance in tlie District including but not limited to road repairs, snow removal or patching. D. The Commission 'agrees that all funds remitted to tile Special Road District pursuant to this agreement may be comingled by the Special Road District with other similar monies deposited ftom other sources. The Special Road Distdct agrees to provide written documentation to tlie Commission sufficient to verit> the specific county sales taxes received pursuant to this agreement were expended upon tile Special Road Disttict's project described in Exhibit "A", including1 but not limited to, invoices. receipts payroils, bank statements, contract documentation and other records. The accounting records for the project shall be supplied by the Special Road District to the County Auditor, at no charge, on an annual basis during the period ofthis agreement. The Special Road District shall also provide the County Auditor, within 30 days of her request, with other financial records or documentation as he or she deems necessaty to verify the fimds disbursed by the Commission to the Special Road District have been spent only for lawful purposes ofthe Special RoadDistrictas more speciflcally described in Exhibit 'A" 3. No Interest. By contributing to the cost of the project described in Exhibit "A", the County shall gain no interest in any constructed roadways or improvements and shall not be obligated to keep the constructed improvements or roadway in place if the Special Road District in its sole discretion, determines removal or modification of the roadway or improvements, is in the best interest of the road system under its jurlsdiation. Upon completion of the construction of any improvements, the Special Road District shall maintain tile improvement for all purposes as a part of its road systems at its own cost and expense, and at no cost orexpense whatsoever to the Commission. 4. General independent Contractor Clause. Tile Commission and the Special Road District who are parties to this agreement are each separate and independent political subdivisions of the state and, as such, the Commission and the Special Road District each retain their own identity and each is responsible for its own policies and activities. This Agreement shall not be construed as creating a joint venture between the Commission orthe Special Road District. 5. Indemnity. 0 A. To the extent allowed or imposed by law, the Special Road District shall defend, indemnify, hold hamless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to Pa:»244 Eftli¢NS 1214'.arY ..../2 7.-"- J aoa 1 31-r A Christian County Sales Tax Revenue Distributions Application for Funding Project #1 Ggeni@*CIP----------aelmorea@acial licaduistrici--- LemIEL*m®-22--7- Combined Chin and Seal Projects L*jigmlegi*i@iRi*@iuet-iiaoiia LE!1!mate#Startuate11-1 t31 03 020 1-3 50 0 ··· '· HOo 00 ANNUALTAXBILL %O Cl Z ti4 E ,/ OO H Gl 61 r 0 > O o m a Lim ammN 0 T¥101 AAE,lmly,0 000001' h 0. 00000 3 lilliJ AXTAX RATE 00000 A 000001: 7 00000 100 1-,0 0 i r to.b 0 MHW 4 91 0 (9 Wal EE,09&*fl@CUaj L . iB trlm 0 01 Col 0 01 337 C ¢Rhero E- Solar Windows & Doors HVACproductsqualify, including:Over one million models of efficiency HERO Products: Consumer Protections Insulation Roofing 5, 10, 15 or 20 Year PaymentTerms C Protection Compliance 4* Dispule ResolutionIn Good StandingTerms ConfirmationID Verification P·ermit VerificationFair PricingProduct EligibilityMarketing 2 92 Pay Upon Comptetion f 5' 0-€ #Nk» ns 3 BLOC Eli *2 49*%1. 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OD ID O 0 E* 2 FF n. r m O 0' cr m u, n O 3< Eo rt 3 X.- 31 11 30 -5-3 8- 56 1 iE. 65.0 6--· (D =· ,+ ry < g * 2 8.-51 M 2' 2" tn %2- O 94 -- -4 (D CL Q - < g m au el •7 (U 4 0 0 -- O ru 2&2 3 0- E 01 8 3 2 2 63 C ER N LN 3 12: 9 O Cl -1 17 32*1*7*152 3 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, May 23, 2016 9:35 AM The Christian County Courthouse L Convene The meeting was called to order at 9:35 AM by Presiding Commissioner Ray Weter AliGidee Name - Title + 7 2 +Stittis ff -Arpivek! 3 Ray Weter Presiding Commissioner Present 9:35 AM Bill Barnett Western Commissioner Present 9:35 AM Sue Ann Childers Eastern Commissioner Present 9:35 AM Ashley Hannah Secretary Present 9:35 AM Rachel Hankins Assistant Present 9:35 AM II. Agenda Motion/Vote - 9:35 AM Christian County Commission Discussion - Approve Agenda Attendees: Ashley Hannah, Miranda Beadles, Brent Young, Scott Grider, Judy Dollarhite, Robert Palmer, Cody Ritter, Lacey Hart, Jason Stutesman, Kay Brown and Amelia Wigton of Christian County Headliner. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 5/23/2016. RESULT: ADOPTED [UNANIMOUSf MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:40 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Ashley Hannah, Miranda Beadles, Brent Young, Scott Grider, Judy Dollarhite, Robert Palmer, Cody Ritter, Lacey Hart, Jason Stutesman, Kay Brown and Amelia Wigtan of Christian County Headliner. Presiding Commissioner Weter entertained a motion to approve the minutes for May 19, 2016, they have been reviewed and are substantially correct. n April Term Monday, May 23, 2016 9:35 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner ' i AYES: Ray Weter Bill Barnett, Sue Ann Childers Motion/Vote - 9:40 AM Approve Certified Court Order #5-23-2016-01 Attendees: Ashley Hannah, Miranda Beadles, Brent Young, Scott Grider, Judy Dollarhite, Robert Palmer, Cody Ritter, Lacey Hart, Jason Stutesman, Kay Brown and Amelia Wigton of Christian County Headliner. Presiding Commissioner Weter entertained a motion to approve the Certified Court Order #5-23-2016-01 to distribute a total of $126,878.32. Presiding Commissioner Weter said there are 4 items for discussion regarding Lowes and Ozark Bank (Card Services). n Discussion was held regarding bills, charges incurred and proper procedure for paying .bills in a timely manner, turning in receipts, getting requisitions approved and lack of communication. Presiding Commissioner Weter said that these issues should be taken care of before they get to the Commission. Robert Palmer made a comment regarding the necessity to have an original versus a copy. RESULT: , ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioher SECONDER: Bill Barnett, Western Commissioner AYES: :Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:20 AM Miranda Beadles-Highway Engineer Bid Decision - Reconsideration of the Sales of Road Department Chipper/Spreader Attendees: Ashley Hannah, Miranda Beadles, Brent Young, Scott Grider, Judy Dollarhite, Robert Palmer, Cody Ritter, Jason Stutesman and Amelia Wigton of Christian County Headliner. Miranda started by explaining why the Highway Department accepted the bid on the Quad Chipper Spreader by Van Keppel Construction. Miranda said that her men were not properly trained, that the quad chipper wasn't used enough and it took most of her manpowerto operate it. Miranda said if we don't accept Van Keppel's bid then I would need to reject it and then put it out again for bids. The purpose of the sale of this equipment was sold to have funding for other equipment that we need. My 21Page 0 April Term Monday, May 23, 2016 9:35 AM recommendation is to sell this piece of equipment to the highest bidder. We want the best for the County so if it is your wish to put this out there for more bids, we will respect your wishes. Commissioner Barnett said he didn't want us to lose out on $100,000.00 on this piece of equipment that was suppose to save the County money. Miranda asked Commissioner Barnett if he didn't want to sell the machine or just not at that price? Commissioner Barnett said he thought we could get a better price. Discussion was held of what to sell the chipper for, what would happen if it didn't sell and how much it depreciates each year. Miranda explained that at this time it would not be feasible to keep the chipper. Presiding Commissioner Weter asked how far and wide did we advertise? Miranda said we advertised in the local newspaper, the internet and our website. Presiding Commissioner Weter said that he would like to try and reach a bigger market. Commissioner Childers said I would accept the bid and move on. 1 realize we would C) possibly lose $30,000.00 -$40,000.00 but at the same time we will lose money by advertising again and then the depreciation while it sits. Miranda said that the bid from Van Keppel may go away because I have to formally reject it and he can bid again but he isn't required to. There were others that were interested in the chipper but they didn't end up turning in a bid and so I don't know if Kansas City or St. Louis would bid on something like that. To operate the chipper you need 3 guys a road guy, and a flagger. I don't believe we are ready to use this, hopefully some day we will but at this point our crew isn't big enough. Commissioner Childers said you are right our crews are not prepared for something like this on a regular basis. Presiding Commissioner Weter said I would like to put the money we could get from the sale of the chipper towards something we could put to use, rather than the chipper continuing to depreciate. Scott Grider said its almost like a relearning experience because we don't use it enough to remember how to use it each year. Presiding Commissioner Weter said we have 2 options, a motion to advertise in wider area or a motion to accept the bid and move on. Judy Dollarhite asked what does it cost to advertise? Discussion as to what the costs are for advertising. ('D Robert Palmer said there were 3 bidders, 2 were contractors and 1 was a reseller. The contractors bids were lower and the reseller was higher. In my opinion you may be very unlikely to get a higher bid. 31Page ApriI·Term Monday, May 23, 2016 9:35 AM Cody Ritter inquired about the value of the chipper. Miranda said we couldn't find an equivalent to our chipper but we did find out that it depreciates $20,000.00 a year. Commissioner Childers made a motion to accept the bid of $100,000.00 from Van Keppel. RESULT: ADOPTED [2 TO 11 MOVER: Sue Ann Childers, Eastern Commissioner F SECONDER: Ray Weter, Presidihg Commissioner AYES: Ray Weter, Sue Ann Childers NAYS: Bill Barnett Motion/Vote - 10:35 AM Miranda Beadles-Highway Engineer Bid Opening - Bid Opening-Construction of Fabric Salt Barns Attendees: Ashley Hannah, Miranda Beadles, Brent Young, Scott Grider, Judy Dollarhite, Robert Palmer, Cody Ritter, Jason Stutesman and Amelia Wigton of Christian County Headliner. Cody Ritter of Base Construction and Management - Common 1 Salt Barn for $267,000.00 and Common 2 Salt Barn for $267,000.00 for a total cost of $534,500.00. Presiding Commissioner Weter asked what is the volume of this structure? Cody Ritter said that the inside is about 70 feet wide and the blocks are 5 foot tall. Miranda Beadles said the dimensions are 130 ft long and 75 ft wide. It would hold quite a bit more than what we have now. Discussion of how much each of the Salt Barns would hold, how the salt is loaded, the life of the fabric and warranty. Cody said he would find out. Commissioner Barnett asked Miranda isn't this bid a lot higher than what we had discussed earlier this year. Miranda said yes, this is an all inclusive bid and what we discussed previously was not. Commissioner Barnett asked where we advertised? Ashley Hannah said we advertised on the internet, the local paper, and ourwebsite. Miranda said if it is the Commission wishes for us to advertise to a broader market then we will need to get a list. Miranda said I will need at least a week to review this bid, so can we take this up on June 2. Presiding Commissioner Weter entertained a motion to have Miranda review the bid and come back Thursday June 2, at 9:00 a.m. with a decision. 41Page 0 April Term Monday, May 23, 2016 9:35 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner- 1 AYES: Ray Weter, Bill Barnett, Sue Ahn Childers Motion/Vote - 10:55 AM Jacklyn Aldrich-Chadwick Schools Grant - Chadwick Schools Sidewalk Project Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Jacklyn Aldrich with Chadwick Special Services and Dana Comstock, Chadwick Superintendent. Jacklyn Aldrich said this is the CBDG for the sidewalk project. There will be a public hearing on 6/2/2016 at Chadwick school cafeteria. Presiding Commissioner Weter said there is some technical language that refers to the County, what does that mean? Jacklyn Aldrich said this is the same thing that you signed before, you act the role for the County. Its like an umbrella, you don't have to hire anyone, you just act for the County. We have to do this because we are done with the grant and can apply for another one. D Presiding Commissioner Weter asked by signing this we adopt the policy? Jacklyn Aldrich said the policy is good for 5 years and you can sign a new one or abide underthe currentone. Presiding Commissioner Weter said it says that the Sub-grantee is responsible for the classes and grant responsibilities, who would that be? Jacklyn Aldrich said that would be me. We had to agree at the last board meeting that the City of Chadwick would not be responsible for the up keep and repairof the sidewalk. We agreed that it would be Chadwick School's responsibility. Presiding Commissioner Weter said so basically we are just reauthorizing all the same language?. Jacklyn Aldrich said yes. Commissioner Childers asked if MoDot has signed on? Jacklyn Aldrich said they have not signed on yet, they have given us their approval. Presiding Commissioner Weter said how much of this is new that needs to go to the County Attorney? Jacklyn Aldrich said the agreement between the Applicant and Sub-applicant is new, Form C is more in depth with the fiscal monitoring. Everything needs to turned in by the 20th of June. Presiding Commissioner Weter said I believe that I have everything that I need to re- D certify the new project. In this situation before we vote I would like the input from the audience. 51Page 0 April Term Monday, May 23, 2016 9:35 AM Robert Palmer said having property in Chadwick, the sidewalk is badly needed. It is a good project Judy Dollarhite said 1 appreciate that you read the whole contract and I agree that the sidewalk is needed. Amelia Wigton asked can you tell me where the sidewalk is going? Jacklyn Aldrich said it runs from South Rose to the 2nd Chadwick School entrance, approximately 1/2 mile. What we would like is a 6 foot wide sidewalk with a guardrail. Presiding Commissioner Weter entertained a motion to renew the Form J Statement that the County has in place between the County and the sub applicant. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner . AYES: . Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:55 AM Validate E-Verify Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Jacklyn Aldrich with Chadwick Special Services and Dana Comstock, Chadwick Superintendent. Presiding Commissioner Weter entertained a motion requesting the Commission to authorize Presiding Commissioner Weter to validate the E-verify form. RESULT: ADOPTED [UNANIMOUS] - MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 1 Motion/Vote - 10:55 AM Public Notice Hearing Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Jacklyn Aldrich with Chadwick Special Services and Dana Comstock, Chadwick Superintendent. Presiding Commissioner Weter entertained motion to approve the proposed Public Notice Hearing to be held on Thursday, 6/2/2016 at 11:00 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner 0 AYES: Ray Weter Bill Batnett, Sue Ann Childers Motion/Vote - 10:55 AM Approve Agreement 61Page 0 April Terrn Monday. May 23, 2016 9:35 AM Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Jacklyn Aldrich with Chadwick Special Services and Dana Comstock, Chadwick Superintendent. Presiding Commissioner Weter entertained a motion to submit this agreement to John Housley for approval and upon his approval the County Commission (Ray Weter, Bill Barnett & Sue Ann Childers) will approve the proposed agreement between Applicant (County) and Sub-Applicant (Chadwick Rl) stating that the Sub-Applicant shall assume all grant responsibilities. RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Bdfnett, Sue Ann Childers III. Adjournment The meeting was closed at D Motion/Vote - 11:21 AM Adjourn The County Commission completed the scheduled meeting for today and will resume session on May 26, 2016. Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa-. li)£6. Ray Waer- Presiding Commissioner, Ray Weter 0 'Barneii Western Commissioner, Bill Barnett 7[Page 0 April Tenn Monday, May 23, 2016 9:35 AM ciLL a.hij Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 0 81Page 1 CERTIFIED COURT ORDER #5-23-2016-01 The Treasurer is hereby ordered to payt the fotowing: RECEIVEU ?40. NAL 1 9 2011; 3 2-1 p,K KAY BR:OWN COUNi-Y CLERK May 2016 Cart RECEIPT: 26659 1 DATE: May 19, 2016 AMOUNT RECEIVED . 295-420-221 126,878.32 Check # - I BRIDGE 15.00% 19,031.75 ROAD MILES COMMON 1 297.51 29.67%1 . 37,644.80 COMMON 2 280.69 *- -27.95*i 35,513.24 BILLINGS SPECIAL 103.25 10.3051 13,068.47 D GARRISON SPECIAL 24 2.39% r 3,032.39 OZARK SPECIAL 102.97 10.27% 13,030.39 SELMORE SPECIAL 27.5 2.74% 3,476.47 SOUTH SPARTA SPECIAL -- -- 1.iii- * 1,408.35 11.1... 1. STONESHIRE SPECIAL 5.3 0.53% 672.46 TOTAL ROADS 852.32 ' 100.00% ' 107,846.57 TOTAL BRIDGE 19,031.75 I 1--i.- TOTAL DISBURSED 14 1 126,878.32 P ot, c 1 Mt Presiding ommissioner Ray Weter rh-34 4 L.«4.4-/ Eistern Commissioner Sue Ann Childers 8 1-22 Fjwwiff- Weitern Commissidner Bill Barnett IN TESTIMONY WHEREOF I, have here unto set my hand and affixed the seal of said Commission, at my office in Christia: 0 County this, the 23rd day of May, 2016. 4.AERM Kay bro#n, Clerk of the County Commission D t3ilai©13 Bid Sheet Bidders: Please provide a total lump sum cost to provide grading, concrete pad, blocks, fabric structure assembly, electrical and mobilization for the construction of a fabric salt barn structure as described In the scope of work and shown on the plans. Salt Barn (Common 1, Sparta) 3 267,000 (Two Hundred Sixty Seven Thousand) Salt Barn (Common 11, Nixa) $ 267,000 (Two Hundred Sixty- Seven Thousand) Total Cost $ 534,500 (Five Hundred Twenty -Four Thousand Five Hundred) D If the bidder wishes to provide alternative bids including similar and equal products, please provide additional sheets. ** The above prices do not Include performance and payment bonds - Please add $4,500 per site ** 0 ..6:*:5*/41<.44-min - 2.,packet{Pol?lid j 25:ih .1 0 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/01 services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of thlf original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from thE Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this j statement. Doing Business as (DBA) Name Legal Name of Entlty/individual Filed with IRS for this Tax ID No. Base Construction & Management, LLC Tax ID No. 47-4921721 Mailing Address IRS Form 1099 Mailing Address 620 W. Republic Road, Suite 101 620 W. Republic Road,Suite 101 City, State, Zip Code City, State, Zip Code 0 Springfield, MO 65807 Springfield, MO 65807 Contact Person Email Address Cody L Ritter cody@base-cm.com Phone number Fax number 417-351-2380 417-351-2380 Authorized Signature Date l'.41 .Fc, 05/23/16 pzzy Printed Name ntle Cody T. Ritter President, COO 3 Page 13 of 18 63mifE€261W£m ./fiE* 0 List three (3} business references: 1st Company Name Westward Alliance, LLC Representative Name Reed Hopper 620 W. Republic Road Springfield MO 65807 Address City State Zip 417-879-0071 Business Phone Business Fax Cellular Phone reed@westwardalliance.com email address if available 2nd 0 Company Name Sho-Me Power Electric Cooperative Representative Name Josh Holland 310 W. Jackson PO Box D Marshfield MO 65706 Address city State Zip 417-859-2616 417-468-2611 417-234-0405 Business Phone Business Fax Cellular Phone jhollandashomepower.com email address if available 3rd Company Name Rifenburg Excavating & Concrete Representative Name Larry Rifenburg 537 Painted Horse Lane Conwav MO 65632 Address City State Zip 417-664-2305 417-589-2891 417-664-2305 Business Phone Business Fax Cellular Phone bucketman23@gmail.com email address if available D Page 14 of 18 2€99%51110?92% 1 1 FEEGE? 1 4 4/. Public Notice-Hearing The Christian County Commission will hold a public hearing on Thursday, June 2, 2016 at 11:00 a.m. at the Chadwick R-1 School District cafeteria located at 7090 State Hwy 125 South, Chadwick, MO 65629 to discuss the County's submission of an application for the fiscal year 2016 Community Development Block Grant (CDBG) for the Chadwick R.1 School District The County is interested in obtaining all citizens' input on community development needs within the Chadwick community. As part of the hearing process citizens will be asked to verbally assist in the completion ofa "Needs Assessment" document The document will detail what the residents feel are the strengths and weaknesses ofthe community. The County needs as much local participation as possible in order to reflect the true desires of the community as a whole, as well as the comments relating to the proposed project application. The State has established a maximum application request for each funding category. Activities that are eligible for funding include the improvement of public works, public facilities, housing rehabilitation, and others allowed by Iaw. At least 51% of the funds' must be used to benefit low-and-moderate income persons. 0 No displacement of persons will be proposed. The County is proposing The proposed project will be to have a sidewalks constructed (North to South) along 32 a mile of Highway 125 South from the intersection of South Rose and Hwy 125 S to the 2nd school entrance along the east side of Highway 125 South in Chadwick, Missouri. Guard raiI will be placed along the 34 mile of sidewalk between the highway swell and the sidewalk located on the east right-of-way belonging to MODOT to ensure student and pedestrian safety while traveling on the sidewalk. Learning Lane will become a circle drive and make exiting and entrance onto 125 South safer as well as eliminate student and overflow parking currently located adjacent to the school building across Highway 125 South. By transitioning student parking to the same side of the highway as the school district is on, students will no longer have the need to cross the dangerous highway to gain access to the school during and after school hours. The addition ofthe circle drive will decrease traffic congestion in the drop-offzone for the Early Childhood Education Building and the K-12 School facility. The total project cost is estimated at $495,550. The project, if funded, will benefit 83% Iow/moderate income persons. All citizens, including those in the targeted area, are encouraged to attend in order to comment on the proposed activities. For more information contactijacklyn Aldrich at Chadwick R-1 School: 417-634- 0 3588 or email: aldrichj@chadwick.k12.mo.us Figa#Witnegfaail immi/' Community Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANTPROGRAM FY2016 APPLICATION: FORM J -STATEMENT OF ASSURANCES (An Individual Statement of Assurances is required for each iurisdiction in a multi-Jurisdictional application.) The applicant hereby assures and certifies that: 1) It possesses legal authority to apply for the grant, and execute the proposed program. 2) Its governing body has duly adopted or passed, as an official act, a resolution, motion or similar action authorizing the filing of the application, Including all understandings and assurances contained therein, and direction, and authorizing the applicant's chief executive officer to act in connection with the application and to provide such additional Information as may be required. 3) It has facilitated or will facilitate citizen participation by: a) Providing citizens with an opportunity to participate in the determination of priorities in community development and housing needs; b) Providing adequate notices for one or more public hearings: c) Holding one ormore hearings on the proposed application before adoption of a resolution or similar action by the local governing body authorizing the filing of the application; d) Providing for citizen participation when considering amendments to community development program; e) Providing for citizen participation in the planning and assessment of the community development program Including the development of a performance report and the submission of views to the state: and f) Actions comparable to Section 104(a)(2) of the Act, as described by the State. 4) Its chief executive officer or other officer of applicant approved by the state: a) Consents to assume the status of a responsible Federal official under the National Environmental Policy Act of 1969 (NEPA) and other provisions of Federal law, as specified in 24 CFR Part 58, which furlhers the purposes of NEPA insofar s the provisions of such Federal law apply to the Missouri Community Development Block Grant Program; b) Is authorized and consents on behalf of the applicant and himself to accept the jurisdiction of the Federal courts for the purpose of enforcement of his responsibilities as such an official. 5) The Community Development Block Grant program has been developed so as to give maximum feasible priority to activities which will benefit low and moderate income families, or aid In the prevention or elimination of slums or blight; or includes activities which the grantee certifies are designed to meet other community development needs having a particular urgency as specifically explained in the application. 6) It will complete the Project within three years from the effective date of this CDBG Grant Agreement. 7) It will comply with the regulations, policies, guidelines, and requirements of 24 CFR 85, as modified by 24 CFR 570, Subpart J, as they relate to the application, acceptance, and use of Federal funds under this document. 8) It will comply with: a) Section 110 of the Housing and Community Development Act of 1974, as amended, 24 CFR 570.603, and State regulations regarding the administration and enforcement of tabor standards; b) Davis-Bacon Act (46 U.S.C. 2786a) with respect to prevailing wage rates (except where exempted under the law); c) Contract Work Hours and Safely Standards Act of 1962,40 U.S.C. 327-332, requiring that mechanics and laborers (Including watchmen and guards) employed on federally assisted contracts be paid wages of not less than one and one-half times their basis wage rates for all hours worked in excess of eight ina calendar day or forty in a work-week, whichever Is greater; and d) Federal Fair Labor Standards Act, 29 U.S.C. Sec. 201 et seq. requiring that covered employees be paid at least the minimum prescribed wage, and also that they be paid one and one-half times their basic wage rate for all hours worked in excess of the prescribed work-week. 9) It will comply with all requirements Imposed by the Stite concerning special requirements of law, program requirements, and other administrative requirements, including, but not limited to, the requirement that a grant recipient must repay to the State, upon sale of the CDBG- funded real properly to a non-eligible entity, a pro-rata portion of the proceeds of the sale, as set forth In the CDBG Administrative Manual. 82 8, ak-me.GN*fi--An 0 *321§1918j Community Development Bloek Grant Program FY2016 Appllcallon 10) It will comply with: a) Title VI of the Civil Rights Act of 1964 pub. Law 88-352), and the regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and Immediately take any measure necessary to effectuate this assurance. If any real property or structure thereon is provided or Improved with the aid of Federal financial assistance extended to the applicant, the assurances shall obligate the applicants or in the case4 of any transfer of such property, any transferee, for the period during which the real property or. structure is used for a purpose for which the Federal financial assistance Is extended, or for another purpose involving the provision of similar services or benefits; b) TRIe VII! of the Civil Rights Act of 1968 (Pub. Law 90-284), as amended, administering all programs and activities relating to housing and community development in a manner to affirmatively further fair housing; and will take action to affirmatively further fair housing In the sale or rental of housing; the financing of housing, and the provisions of brokerage services; c) Executive Order 12259, Leadership and Coordinator of Fair Housing in Federal Programs, requiring that programs and activities relating to housing and urban development be administered in a manner a#irmatively to further the goals of Title VII! of the Civil Rights Act of 1968; d) Section 109 of the Housing and Community Development Act of 1974 (ACT) as amended, and the regulatlons issued pursuant thereto (24 CFR 570.602), which provides that no person In the United States shall, on the grounds of race, color, religion, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or 0 activity funded in whole or In part with funds provided under theact. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respecl to otherwise qualified handicapped Individuals as provided in Section 504 of the Rehabilitation Act of 1973 as amended shall also apply to any such program activity. e) Titles ! through Vof the American with Disabilities Act of 1990; f) Executive Order 11063 on equal opportunity in housing and nondiscrimination in the sale or rental of housing built with Federal Assistance; g) Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the regulations issued pursuant thereto (24 CFR Part 130 and 41 CFR Chapter 60), which provide that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of federal or federally assisted construction contracts; shall take affirmative actions to insure fair treatment in employment, upgrading, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation and selection for training and apprenticeship; and h) Policies required by the State to affirmatively further fair housing, derived from section 808(e)(5) of the Fair Housing Act (Title Vill of the Civil Rights Act of 1988 (Pub. Law 90-284), as amended, and subsequent legistation. 11)It will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended which provides that, to the greatest extent feasible, opportunities for training and employment shall be given to recipients of public housing and lower-Income residents of the unit of local government or the metropolitan area (or non-metropolitan county) in which the project Is located. Contract work in connection with such projects shall be awarded to business concerns which are owned in substantial part by persons residing In the same metropolitan area (or non-metropolitan county) as the project employ Section 3 residents In full- time positions, or subcontract wjth businesses which provide economic opportunities to low income persons. 12) It will: a) To the greatest practical extent under State law, comply with Sections 301 and 302 of Title 111 (Uniform Real Property Acquisition Policy) of the Uniform Relocation Assistance and Real Property Acquisition 0 Policies Act of 1970 and will comply with Sections 303 and 304 of Title Ill, and HUD Implementing Instructions at 49 CFR Part 24; and b) Inform affected persons of their rights and of the acquisition policies and procedures set forth in the regulations at 49 CFR Part 24 and 24 CFR 570.488 83 ..9 ..:11. 0;*275!6/ r a.....,-:rk.3 Community Development Block Grant Program FY2016 Application 13) It will: a) Comply with Title ll, of the Uniform Relocation Assistance and Real Properly Acquisition Policies Act of 1970, as amended, and HUD implementing regulations at 49 CFR Part 24 and 24 CFR Part 570.488; b) Provide relocation payments and offer relocation assistances described In Section 205 of tile Uniform Relocation Act or Section 104(d) of Title i of the Housing and Community Development Act of 1974, as amended, and HUD Implementing regulations at 24 CFR 570.488 to al persons displaced as a result of acquisition of real property for an activity assisted under the community Development Block Grant program. Such payments and assistance shall be provided in a fair, consistent and equitable manner that Insures that the relocation process does not result In different or separate treatment of such persons on account of race, color, religion, national origin, sex, handicap, famillal status or source of income. c) Assure that, within a reasonable period of time prior to displacement, comparable decent, safe and sanltary replacement dwellings will be available to all displaced families and individuals and that the range of choices available to such persons will not vary on account of their race, color, religion, handicap, familial status, or source of income. d) Inform affected persons of the relocition assistance policies and procedures set forth in the regulations at 49 CFR Part 24 and 24 CFR 570.488. 14) It agrees to comply with the conflict of interest provisions specified in the CDBG 2015 Guidelines. 15) It will comply with the Anti-kickback Copeland Act of 1934, 18 U.S.C. Sec, 874 and 40 U,S.C. Sec, 276(a), which outlaws and prescribes penalties for"kickbacks" of wages in federally financed or assisted construction activities. 16)It will comply with the provisions of the Hatch Act which limits the political activity of employees. 17) It will give the State, HUD and Comptroller General, through any authorized representatives, access to and the right to examine all records, books, papers, or documents relating to the grant. 18) It will insure that the facilities under Its ownership, lease or supervision which shall be utilized in the accomplishment of the program are not listed on the Environmental Protection Agency (EPA) list of --- Violating Facilities and that It will notify the State of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing with the EPA, 19) It will comply with the flood Insurance purchase of the Section 102(a) of the Flood Disaster ProtecUon Act of 1973, Pub. Law 903-234,87 Part 975, approved December 31, 1973, Section 102(a) required, on and after March 2,1974, the purchase fo flood Insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been Identified by the Secretary of the Department of housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" Includes any form of loan, grant guaranty, Insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 20) It will, In connection with Its performance of environmental assessment under the National Historic Preservation Act of 1966 (16 U.S.D. 470), Executive Order 11593, and Preservation of Archeological and Historical Preservation Act of 1966 (16 U.S.C. 469-1, et seq.) by: a) Consulting with the State Historical Preservation Officer to Identify properties listed. in or eligible for inclusion I the national register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by proposed activity; and b) Complying with all requirements established by the State to avoid or mitlgate adverse effects upon such properties. 21) It will comply with: a) The National Environmental Policy Actof 1969 (42 U.S.C. sec. 4321 et seq.) and 24 CFR Part 58; b) Executive Order 11988, floodplain Management; c) Executive Order 11990, Protect of Wetland; d) The Endangered Species Act of 1973, as amended, (16 U.S.C. Sec. 1531 et seq.); e) The Fish and Wildlife Coordination Act of 1958, as amended (16 U.S.C. Sec. 661 et seq,); f) The Wild and Scenic Riverd Act of 1968, as amended (16 U.S.C. Sec. 1271); g) The Safe Drinking Water Act of 1974, as amended, (42 U.S.C. Sec. 30(f) el seq.); 84 *ij@imia.I 23153 Community Devejopmenl Block Granl Program FY2016 Apptlcatton h) Section 401 «) of the Lead-Based Paint Poisoning Prevention Act, as amended (42 U.S.C.S. 4831 (b) and Title X of the Housing and Community Development Act of 1992; 1) Sections 700.300 - 324 of RSMo concerning lead paint hazards; D The Clean AIr Act of 1970, as amended (42 U.S.C.S. 7401 et seq.); k) The Federal Water Pollution Control Act of 1972, as amended, (33U.S.C.S. 1251 et seq.); I) The Clean WaterAct of 1977 (Public Law 95-217); m) The Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. Sec. 6901 et seq.); n) Section 519 of Public Las 101-144, the 1990 HUD Appropriations Act, prohibiting use of excessive force by jurisdictional law enforcement in response to nonviolent civil rights demonstrations, and prohibiting physical barring of entrance or exit to a facility suwect to the nonviolent civil rights demonstrations; o) Section 1352, Title 31, U.S.C. if awarded funds in excess of $100,000; p) The Single Audit Act of 1984, amended 1998, Public Law 98-502, and OMB Circular A-133; q) Cranston-Gonzales National Affordable Housing Act (Section 906 and 912); r) Subpart C of 24 CFR, Part 12 regarding disclosure requirements. 22) It will comply with all parts of title lof the Housing and Community Development Act of 1974, as amended, which have not been cited previously as well as with other applicable laws. 23) It will minimize displacement of persons as a result of activities assisted with federal assistance. 24)Il will not attempt to recover any capital costs of public improvements assisted in whole or in pait under Section 106 or with amounts resulting from a guarantee under Section 108 by assessing any amount against properties owned and occupied by persons of low and moderate Income, Including any fee changed or assessment made as a condition of obtaining access to public Improvements, unless (i) funds received under Section 106 are used to pay the proportion of such fee or assessment that relates to the capital costs of such pub!!c Improvements that are financed from revenue sources other than under this title; or (Ii) for purposes of assessing any amount against properties owned and occupied by persons of low or moderate income who are not persons of very low Income, the grantee certified to the Secretary of such State, as the case may be, that it lacks sufficient funds received under Section 106 to comply with requirements of clause (i). 25)Any activities conducted with amounts received by a unit of general local government under this subsection shall be subject to the applicable provisions of this Title and other Federal law in the same manner and to the same extent as activities conducted with amounts received by a unit of general local government under subsection (a). (a) It will comply with section 285.530, RSMo, which pertains to the employment or Illegal aliens, and participates in a federal work authorization program as defined by this statute. SIGNATURE, CHIEF ELECTED OFFICIAL TITLE ¥YPED NAME DATE 85 dEEe£5911&m .Le•,i-.r.v-[evi Communlly Development Block Grant Program FY2018Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM K -RESOLUTION A RESOLUTION OF THE CITY/COUNTY OF , MISSOURI, STATING INTENT TO SEEK FUNDING THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING THE MAYOR/PRESIDING COMMISSIONER TO PURSUE ACTIVITIES IN AN ATTEMPT TO SECURE FUNDING. WHEREAS, Title I of the Housing and Community Development Act of 1974 does state as Its primary objective "the development of viable urban communities, by providing decent housing, suitable living environment and expanding economic opportunities principally for persons of low and moderate income'; WHEREAS, Title I does offer to communities the opportunity of monetary assistance In accomplishing Its stated primary objecUves; WHEREAS, The Missouri Department of Economic Development is designated to award Community Development Block Grant funding under Title l; and, WHEREAS, The city/county does have areas of need which may be addressed through the Community Development Block Grant program. NOW, THEREFORE, BE IT RESOLVED by the City/County of Missouri, that it desires lo participate with the Missouri Department of Economic Development in the Improvement of our community under the activities authorized pursuant to the Housing and Community Development Act of 1974. THEREFORE, BE IT FURTHER RESOLVED, that the Mayor/Presiding Commissioner of , Missouri hereby is authorized to prepare and submit documents which are necessary In applying for funding and establishing an administrative organization to implement activities pursuant to the aforementioned act. THEREFORE, BE IT FURTHER RESOLVED, that the applicant/sub-applicant will dedicate $ of local cash funds and $ of In-kind materials or tabor to be used in this project. SIGNATURE, CHIEF ELECTED OFFICIAL DATE ATTESTED·BY DATE (AFFIX SEAL HERE) **INSTRUCTIONS: Amount dedicated on resolution must match Form B, Total Column B and C. (An individual Resolution Is required for each Jurisdiction In a multi-Jurisdictional application.) If matching funds are pledged from a sub-applicant (nonprofit or district), a statement from the sub- applicant pledgIng those funds to this project must accompany this resolution. Pledged matching funds from a sub-applicant must still appear on this resolution. 86 5Eii8ME%@fi@ Community Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM L(a) -APPLICANT'S CERTIFICATION ON LOBBYING RESTRICTIONS An Individual Anti-Lobbying Certification is required for each jurisdiction In a multi-Jurisdictional application. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any Attachment: Form J Statement or Assurances l.,900 : l.naowiric ounouls oluewal, riu,w-/ person for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer oremployee of Congress, or an employee of a Member of Congress In connection wI{h the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been patd or will be paid to any person for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this cerilfication be included In the award documents for all subawards (at all tiers, including contracts under grants, loans, and cooperative agreements, subcontracts, and subgrants) over $100,000, and that all subrecipients shall certify and disclose accordingly. This certification Is a material representation of fact upon which reliance was placed when this transaction was made or entered Into, Submisslon ofthis certiflcationls a prerequisite for making orentering Into this transaction Imposed by Section 1352, Title 31, U.S.C. Any person who falls to me the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. NAME OF APPLICANT SIGNATURE, CHIEF ELECTED OFFICIAL TiTLE TYPED NAME DATE 87 *®MER.323* 610*®Ell Community Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM M -CERTIFICATION REGARDING SECTION 3 UTILIZATION (APPLICABLE ONLY IF REQUESTING $200,000 OR MORE IN CDBG FUNDS) (An Individual Form M Is required for each Jurisdiction In a multi-jurisdictional application.) The City/County of hereby certifies as an applicant for funding under the Missouri Community Development Block Grant program, that It will adhere to the goals and objectives of Section 3 of the Housing and Urban Development Act of 1968, as amended in 1992, which provides that "economic opportunlties" (employment, Jobtraining, contracting, etc.) generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed toward the following target groups: Section 3 Residents, defined andpdotit/zed as: • Low and Very Low-Income (LMI) persons residing In public housing within the grantee's jurisdiction; • Other Low and Very Low-Income Persons residing In the project area, based on HUD's current Section 8 Income limits for the county or Metropolitan Statistical Area (MSN in which the project is located. Section 3 Buslnesst delined andprloN#zed as: • A business [hal indicates It will providg specific economic opportunities for Section 3 residents located within the grantee's jurisdiction; • A business that ts at least 51% owned by Section 3 residents; • A business whose current permanent, fult-tlme employees include at least 30% Section 3 residents, or employees who were Section 3 residents within three years of the date of first employment; • A business that provides evidence of a commitment to subcontract In excess of 25% of the dollar amount of tile contract to Section 3 business, If selected to receive program funding as a result of this application, the City/County of commits to achieving a target performance goal of 30% benefit to Section 3 residents and business from CDBG·generated economic opportunities, through active recruitment and direct solicitation within the project area (non-metropolitan county or MSA) done in a fashion consistent with existing Federal, State, and local laws and regulations. It Is further understood that Section 3 performance and reporting requirements will apply to all businesses awarded contracts of $100,000 or above as a result of CDBG funding for this project SIGNATURE, CHIEF ELECTED OFFICIAL. DATE 89 *RE#fiE;12% ©A: A.&244 Community Development Block Granl Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM N -RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN (An individual Form N is required for each jurisdiction in a multi-jurisdictional application.) REQUIRED BY ALL APPLICANTS FOR FY2015 FUNDING UNDER SECTION 104(d) OF THE HOUSING AND COMMUNITYDEVELOPMENTACTOF 1974, ASAMENDED The City/County of . wilI replace all occupied and vacant occuplable low/moderate-Income dwelling units demolished or converted to use other than low/moderate Income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended. All replacement housing will be provided within three years of the demolition of conversion. Before obllgating or expending funds that will directly result in such demoll[Ion or conversion, the City/County of win make public and submit, to the CDBG program, the following Information in writing: 1. A description of the proposed assisted activity; 2. The general location on a map and approximate number of dwellIng units by size (number of bedrooms) that will be demolished or converted to a use other than low/moderate-income dwelling units as a direct result of the assisted acuvity; 3. A time schedule for the commencement and completion of the demolition or conversion; 4. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as Section 104(d) replacement dwelling units; 6. The source of funding and a time schedule for the provisions of Section 104(d) replacement dwelling units; and 6. The basis for concluding [ha! each Section 104(d) replacement dwelling unit will remain a low/moderate Income dwelling unit for at least 10 years from the date of Initial occupancy. The City/County of will provide relocation assistance, as described In Section 570.488. to each low/moderate-Income household displaced by the demolition of housing or by the conversion of a low/moderate-Income dwelling to another use as a direct result of assisted activities. Consistent with the goals and objectives of activities assisted under the Act, the City/County of will take the following steps to minimize the displacement of persons from their homes: **(describe actions planned to minimize displacement) Based on Initial review of project, the following occupied dwellings (by address) will be demolished or converted with grant funds: **(insert address of dwellings proposed for demolition or conversion) As chief elected official of the City/County of , I hereby certify that the above plan was officially adopted on the day of ,20-. SIGNATURE, CHIEF ELECTED OFFICIAL DATE The blanks indicated above MUST have a relevant .. .statement included dven if no disilacement is ilanned. 90 Iggele!10Eil* 593322 Community Development Block Grant Program FY2016 Apptallon MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM O (a) -SAMPLE FAIR HOUSING ORDINANCE FOR CITIES BILL NO. ORDINANCE NO. AN ORDINANCE PROVIDING "FAIR HOUSING" FOR THE CITY OF , MISSOURI. DEFINES DISCRIMINATORY HOUSING PRACTICES, AND CREATES A FAIR HOUSING COMMITTEE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF , MISSOURI, AS FOLLOWS: SECTION 1.- Declarationof Policy The City Council of the City of hereby declares it to be the public policy of the City to eliminate discrimination and safeguard the iight of any person to sell, purchase, lease, rent, or obtain real property without regard to race, color, religion, sex, handicap, familial status, or national origin. This ordinance . shall be deemed an exercise of the police powers of the City of for the protection of the public welfare, prosperity, health, and peace of the people of , Missouri. SECTION 2.- Definitions For [he purpose of this ordinance the following terms, phrases, words, and their derivations shall have the meaning given herein unless the context otherwise Indicates. a. Person shall include any individual, firm, partnership, or corporation. b. Actarieved Person shall!nclude any person who Is attempting to provide housing for himself and/or his family In the City of , Missouri. c. Discriminate shall mean distinctions In treatment because of race, color, religion, sex, handicap, famillal status, or national origin of any person. SECTION 3.- Discriminatorv Practices It shall be a discriminatory practice and a violation of the ordinance for any person to: a. Refuse to sell or rent after the making of a bona fide offer, or to refuse to negotiate for {he sale or rental of, or otherwise make unavailable or deny, a dwelling to any person because of race, color, religion, sex, handicap, famillat status, or national origin of any person. b. Discriminate against any person In the terms, conditions, or privileges of sale or rental of a dwelling, or In the provision of services or facilities in connection therewith, because of race, color, religion, sex, handicap, famillat status, or national origin. c. Make, print, or publish, or cause to be made, printed, or published any notice, statement, or advertisement with respect lo the sale or rental of a dwelling that Indicates any preference, limitation, or discrimination based on race, colors religion, sex, handicap, familial status, or naUonal origin, or an intention to make any such preference, limitation, or discrimination. d. Represent to any person because of race, color, religion, sex, handicap, familial status, or national origin, that any dwellIng Is not available for Inspection, sale, or rental when such dwel[Ing Is In fact so available. a. For profit, to induce or attempt to Induce any person to sell or rent any dwelling by representa#ons regarding the entry or prospective entry Into the neighborhood or a person or persons of a particular race, color, religion, sex, handicap, familial status, or nattonal origin. f. Discriminate in the sale or rental of housing on the basis of a handicap of that buyer or renter; a person residing In or Intending to reside in that dwelling after It Is so sold, rented, or made available; or any person associated with that buyer or renter. The design and construction of new multi-family dwellings containing four (4) or more units is required to meet certain adaptability and accessibility requirements in accordance with SecUon 804 of the 1988 Fair Housing Amendments Act. g. Discriminate In the sale or rental of housing on the basis of fammal status or because a family has children, . exempting certain types of buildings that house older persons (e.g. Section 202 housing) in accordance with Section 807 of the 1988 Fair Housing Amendments Act. 91 EEBI@*BitiE#51 603£8%13 £'PU,r.Ne9£» Community Development Block Grant Program FY2016 AppllcaUon SECTION 4.. Discrimination in the Financing of a House It shall be unlawful for any bank, building and loan association, insurance company, or other corporation, association, firm, or enterprise whose business consists in whole or In part in the making of commercial real estate loans, to deny a loan to a person applying therefore for the purpose of purchasing, constructing, repairing, or maintaining a dwelling, or to discriminate against any person in the fixing of the amount or condmons of such loan, because of the race, color, religion, sex, handicap, famillal status, or national origin of such person, or of any person therein associated In connection with such financing. SECTION 5. - Administration a. There is hereby created a Fair Housing Committee whose membership shall consist of five members, who shall be appointed by the Mayor of the City with the approval of the City Council. b. Every complaint of a violation of this ordinance shall be referred to a Fair Housing Committee. The Fair Housing Committee shall forihwith notify the person against whom the complaint Is made. The Identity of the aggrleved person shall be made known lo the person against whom the complaint Is made at that time. If the Fair Housing Committee, after Investigation, finds there Is no merit to the complaint, the same shall be dismissed. If the Fair Housing Committee finds that there is merit In the complaint, In their opinion, then and In that event, the Fair Housing Committee will endeavor to eliminate the alleged discriminatory practice by conference and conciliation. c. If the Fair Housing Committee is unable to eliminate the alleged discriminatory practice by conference and conciliation, then and In that event, the Fair Housing Committee shall forward said complaint lo the City Attorney for handling. The final determination of whether to prosecute In Municipal Court on said complaint shall be left to the City Attorney. d. Nothing In this ordinance shall be construed in such manner as to limit administrative enforcement mechanisms and recourse against alleged discriminatory housing practices through the U.S. Department of Housing and Urban Development, as specified under Section 810 of the Fair Housing Act as amended effective March 12, 1989, or through the Missouri Commission on Human Rights, as specified In applicable state statutes. SECTION 6. - Enforcement a. Any person convicted In Municipal Court of a violation of this ordinance shall be punished by a fine of (not more than) $ , or by confinement In the City jail for (not more than) days, or both such fine and Imprisonment. b. The City Attorney, instead of filing a complaint In Municipal Court of said City, may, as an alternative remedy, seek to have the alleged discriminatory practices abated by an action for an injunction to be maintained In the appropriate Circuit Court of the State of Missouri. SECTION 7.- Soverabilitv If any section, subsection, paragraph, sentence, clause, or phrase of these standards shall be declared invalid for any reason whatsoever, such decision shall not affect the remaining porlions of this ordinance which shall continue In full force and effect. To this end, tile provisions of this ordinance are hereby declared to be severable. SECTION 8. - Savings Clause This ordinance shall not affect violations of any other ordinance, code, or regulation of the City of existing prior to the effective date hereof. Any such violations shall be governed and shall contlnue to be punishable to the full extent of the law under the provisions of those ordinances, codes, or regulations in effect at the time the violation was committed. Read tile third time and passed, approved, and adopted by the City Council of the City of , MIssouri, this day of (monthhear). MAYOR SEAL ATTEST CITY CLERK 92 E22.g**2 Community Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM O (14 -SAMPLE FAIR HOUSING RESOLUTION FOR COUNTIES - 24· -**f'"1, 23*BUC NOTICE - . + The Commissioners of Counly as recipient of a Community Development Block Grant, have on the day of 20 . adopted this "Fair Housing Resolution" In compliance with the 1988 Fair Housing Amendments Act: FAIR HOUSING RESOLUTION The Coune of . being aware of the manner In which the public welfare Is promoted through fair housing, which provides for accommodations irrespective of race, color, religion, sex, handicap, familial status, or national origin, does hereby resolve to support fair housing within Its jurisdiction by: A. Appolnling orrecrulting an executive officialof the County as Fair Housing Officer to coordinate the Implementation of this Fair Housing Resolution; B. Acquiring and disseminating information concerning citizen and Individual rights under Missouri State and Federal statutes In the area of fair housing; C. Responding to allegations, complaints, or evidence of discriminatory practices in housing by accumulatIng Information, cooperating with citizens who wish to exercise their rights under any law which enforces fair housing through conference and conciliation if possible, and by making referral to the appropriate authorities for legal proceedings if efforts fall to resolve said complaints; D. Maintaining records including copies of correspondence, memoranda, etc., which pertain to alleged violation of fair housing laws, and document that all of the above steps have been taken. APPROVED BY THE GOVERNING BODY OF THE COUNTY OF , STATE OF MISSOURI, THIS DAY OF ,20 . COUNTY COMMISSIONER ATTEST COUNTY CLERK 93 40*Bailit1138E ] i.1.1 Ccmmunlty Development Btock Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATiON: FORM P -SAMPLE EXCESSIVE FORCE RESOLUTION EXCESSIVE FORCE RESOLUTION A resolution establishing rules and regulations regarding the use of excessive force during non-violent civil rights demonstrations, Including physically barring access to a facility or location which Is the subject of such demonstraUon, and providing penalties for violations thereof. In the City/County of , Missouri, as follows: ARnCLEI Section 1: The C/4/Counly hereby adopts and will enforce this policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individual engaged in non-violent clvil rights demonstrations. The City/County also prohibits the physical barring of any entrance or exit to such a facility and will enforce all applicable State laws in this regard. ARTICLE 11 Section 1: Any person charged with a violation of any provision of this resolutton will be ser'ved by the elly/County with written notice stating the nature of the violation. Section 2: Any person convicted of this violation shall be guilty of a misdemeanor, and shall be fined an amount not to exceed one hundred (100) dollars for each violation. Each day on which such violation occurs shall be deemed to be a separate offense. Section 3: Any person violating any of the provisions of this resolution shall become liable to the CRy/County for any expense, loss, or damage occasioned the C/(y/County by reason of such violation. ARTICLE 111 Passed and adopted by the Clly Counc#/County Commission of the C/ty/County of State of Missouri, on (month/day*ear). Mayor/Pres}ding Commissioner Attest: City/County Clerk ' , 413[96- TRig:'iritit¥A£168+fd; use 04'isimple., 'Articles ran'd IIi·Are the 61119·i'64uirdd'gedtibns of the ... 9% 3.fs',i: Tiesolull,in. Art-i616 It is.-Drovided.dxcllisivalv for.·e*Amold'lidroos'bs.. : 3 94 2216:Ue'LE D Community Development Block Grant Program FY2016 Appucallon MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM Q(a) -APPLICANT DISCLOSURE REPORT (PAGE 1 OF 3) (An individual Form Q is required for each jurisdiction in a multi-jurisdictional application.) PARTil;-APPLINT/GRANTEE.INFORMATION 1. APPLICANT/GRANTEE NAME: 2. ADDRESS: 3. CITY/STATE/ZLP 4. FEDERAL- EMPLOYEE IDENTIFICATION NUMBER: 6. PHONE: 6. INDICATEWHETHERTHIS ts AN: INITIAL REPORT UPDATED REPORT 7. PROJECT ASSISTED/TO BE ASSISTED-FISCAL YEAR: 8. TYPE OF PROJECT' 9. COMPETITNEGRANT NONCOMPETITIVE GRANT/LOAN 10. AMOUNT REQUESTEDWRECENED: 11 . PROGRAM INCOME TO BE USED WITH ITEM 10 ABOVE: 12. TOTALOF ITEMS 10 AND 11: 6. I 2 PART:11-LTHRESildLI DETERMINATIPSN . "·'·.1 1· 32-i :fr-,1 i .*-4.+'2.' ,·2-3· .:,fi'.f.r'h:.:_g·:.p "j+· · ··· .: .. f . 1. IS THE AMOUNT LISTED N ITEM 12 ABOVE MORE THAN $200,0007 YES NO 2. HAVE YOU RECEIVED OR APPUED FOR OTHERHUD ASSISTANCE UHROUGH PROGRAMS LISTED IN ATTACHMENT A OF THE INSTRUCTIONS) WHICH, WHEN ADDED TO ITEM 12 (PART 11, IS MORE THAN $200,0007 YES J NO IF THE ANSWERTO EITHER 1 OR 2 OF PART !1 iS ·YES, THEN THE REMAINDER OF THIS REPORT MUST BE COMPLETED. IF THE ANSWERTO BOTH 1 AND 2 OF PART Ills 790,-THEN THE REMAINDER oF THIS REPORT IS NOT REQUIRED TO BE COMPLETED, BUT THE FOLLOWING CERTIFICATION MUST BE EXECUTED. 1 HEREBY CERTIFY1HAT THE ABOVE INFORMATION IS TRUE AND CORRECT. TYPED NAME (CHIEF ELECTED OFFICIAL: SIGNATURE. CHIEF ELECTED OFFICIAL: DATE: 0 95 [*Bi#%**21 D t-*f2:614** Community Development Block Gran[ Program FY2016 Appllcallon FORM.%21-APPLICANT-DiSCLOSURE-BEERBI-1889229Ej) ZPARL=&RIERGOVERMMENTASSISTANCE PROWDED/APPLIED FOR -1.PROVIDE¥HEREIUESTEDGEVERN-MENTASSIEEEi¥iEBRIVEDE,THATYLLBEUSEDINCONJUNTIONWITHTHECDBO FUNDING (INCLUDING THOSE LISTED IN ATTACHMENTA) D PARTW-INTERagmb.PATIES- : 06.9*QUM= D 98 2&Ejf232E* D %=-617?01 Communtly Development Block Grant Program FY2016 Applicauon FORM Q(a) -APPLICANT DISCLOSURE REPORT (PAGE 3 OF 3) •30 / · - ·h+n 1 42; ta>. ·Te·. - : - -2.•.f- _ I ' ' . 1. r: &.. I. I . :·:6.1 PART-VS EXPECTED SOURCES AND USES{F FUNDS . '' ile .. 1. IDENTIFY THE SOURCES AND USES OF ALL ASSISTANCE. INCLUDING COBG. THAT HAVE BEEN CR MAY BE USED FOR THIS PROJECn D PART VI - CERTIFICATION flote&33#UMINAWHENA[mEM]KibER*TIONNT - TYPED NAME (CHIEF ELECTED OFFICIAL}' SIGNATURE: DATE: 0 97 3AM#ast,91@fl@f MA/fa*6922 1hbirI•a:,P•, Community Development Block Grant Program FY2016 Application 943,14 9·.13%.513,/f FORM.04.DISCLOSURE;REPORTUINSTRUCTIONS 31·· , .," 5 ' .' '4, All applicants for CDBG funding must complete and submit, with their applications, Part I and 11 of the Disclosure Report. At the completio n of Part 11 of the report, some applicants will find that they m ust complete Parts Ill, 17, V, and VI of the Report Part l requires the applicanfs name, address, phone and Federal Identification number; indication as to whether this is an Initial report or an update (all applicants will check the Initial report box); the fiscal year CDBG funds sublect to the disclosure; check as to whether the disclosure is related to a non-compelitive application; the amount of CDBG funds being requested; the amount of any GDBG program income that will be used with tile CDBG funding, if any; and the total amount (funding requested and program income). Part 11 asks two questions. If the answer to both questions is "no", the applicant must complete the certiftcation at the end of Part 11, butis not required to complete the remainder of the report. If the answer to either question Is Pes", then the applicant must complete the remainder of the report. Part 111 requires information on any other Federal, State and/or local assistance that Is to be used in conjunction with the CDBG project (See Attachment A). Part IV requires the Identification of Interested parues. Interested panies are persons and entities with a pecuniary interest in the project. If any entilv Is being disclosed, the disclosure in Part IV must include an identification of each principal ofthe entity. All consultants, developers or contractors Involved In the application for CDBG assistance, or In the planning, development or implementation of the project, must be identified as an interested party. Also, any other person or entity that has a pecuntary Interest In the project that exceeds $50,000 or 10 percent of the CDBG assistance, whichever is lower, must be listed as an interested party. Pecunlary interest means any financial involvement In the project, including (but not limited to) situations in which a person or entity has an equity interest In the project, shares In any profit or resale or any distribution of surplus cash or olher assets of the project or receives compensation for any goods or services provided in connecuon with the project. (The following are not considered interested parties: local CDBG administrative staff and.recipients of housing rehab assistance). It Is realized that at the time of application, applicants may not be aware of all interested parties since contracts and agreements for goods and services are not generally awarded unill after notice of grant award. Subsequent to grant award, as projects are being Implemented, funds will be committed to Interested palties which will necessitate the submission of an updated Disclosure Report. However, If an applicant for CDBG funds identifies, under Patt Ill of the Disclosure Repon, other governmental assistance that is to be used in conjunction with projects funded with CDBG funds and, if these other funds have been committed to interested parties, then these interested parties must be Identified in Part IV of the Initial report. Part V requires applicants to Identify the sources and use of all funds to be used in conjunction with CDBG funded project, The sources and uses must include all the other assistance Identified In Part Ill as well as the CDBG funds Identified In Part 1, Items 10 and 11. Part V! requires the certification of the Chief Elected Official. 101 *094/.ckptpag-/* 14.42!§034 Community Development Block Grant Program FY2016 Apptlcallon MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM Q, ATTACHMENT A -DISCLOSURE REQUIREMENTS This attachment contains a list of all the HUD programs that are subject to the disclosure requirements of 24 CFR Part 12 Subpart C. All applicants for CDBG assistance must review this list to determine If they are receiving, or expect to receive, assistance from other covered programs besides CDBG. Applicants must consider HUD funds that are received either directly from HUD or though the State. The State administered CDBG Program Is listed under 3(v)· The applicant uses the total amount of funds received from all the sources to answer the second question of Part Ilof the Disclosure Report. 1, Section 312 Rehabilitation Loans under 24 CFR Part 510, except loans for single family properties. 2. Home Investment Partnership Act Funds Under 24 CFR Part 92 (Excludes formula distributions to States, units of general local government, or consortium of un![s of general local government under Subpart D and G, within-year reallocations under Subpart D, and the HUD-administered Small Cities program under Subpart F). 3: Applications for grant amounts for a specilic project or activity under Title I of the Housing and Community Development Act of 1974 made to: (1) HUD, for a Special Purpose Grant under Section 105 of the Department of Housing and Urban Development Reform Act of 1989 for technical assistance, the Work Study program or Historically Black Colleges; (11) HUD, for a loan guarantee under 24 CFR Part470, Subpart M: (Ill) HUD, for a grant to an Indian tribe under Title I of the Housing and Community Development Act of 1974: OV) HUD, fora grant under the HUD-administered Small Cities program under CFR Part 570, Subpart F; and (V) A State or unit of general local government under 24 CFR Part 570. 4. Applicants for grant amounts for a specINc project or activity under the Emergency Shelter Grant program under 24 CFR Part 576 made to a State or to a unit of general local government, including a Terrlioty. (Excludes formula distributions to States and units of general local government (including Territories); reallocations to States, units of general local government including Territories) and non-profit organizations; and applications to an entity other than HUD or a State or unit of general local government). 5, Transitional Housing under 24 CFR Part 577. 6. Permanent Housing for Handicapped Homeless Persons under 24 CFR Part 578. 7. Section 8 Housing Assistance Payments (only project-based housing under the ExlsUng Housing and Moderate Rehabilitation programs under 24 CFR Part 882, Including the Moderate Rehabilitation program for Single Room Occupancy Dwellings for the Homeless under Subpart H). 8. Section 8 Houstng Assistance Payments for Housing the Elderly or Handicapped under 24 CFR Part 885. 9. Loans for Housing for the Elderly or Handicapped under Section 202 of the Housing Act of 1959 (including operating assistance for Housing for the Handicapped under Section 162 of the Housing and Community Development Act of 1987 and Seed Money Loans under Section 106(b) of the Housing and Urban Development Act of 1968). 10. Section 8 Housing Assistance Payments - Special Allocations - Assistance under 24 CFR Part 886. 11. Flexible Subsidy under 24 CFR Part 219 - both Operating Assistance under Subpart B and Capital Improvement Loans under Subpart C. 102 ffrifealtdgib 33&06111-1 1'.06.-=*-.*th# Community Development Block Grant Program FY2016 Application 12. Low-Rent Housing Opporiunitles under 24 CFR Par't 904. 13. Indian Housing under 24 CFR Part 905. 14. Public Housing Development under 24 CFR Part 941. 15. Comprehensive Improvement Assistance under 24 CFR Paft 968. 16. Resident Management under 24 CFR Part 964, Subpart C. 17. Neighborhood Development Demonstration under Section 123 of the Housing and Urban-Rural RecoveryAclof 1983. 18. Nehemiah Grants under 24 CFR Part 280, 19. Research and Technology Grants under Title V of the Housing and Urban Development Act of 1970. 20. Congregate Services under the Congregate Housing Services Act of 1978. 21. Counseling under Section 106 of the Housing and Urban Development Act of 1968. 22. Fair Housing Initiative under 24 CFR Part 125. 23, Public Housing Drug E[[minatlon Grants under Section 5129 of the Anti-Drug Abuse Act of 1988. 24. Fair Housing Assistance under 24 CFR Part 111. 25. Public Housing Early Childhood Development Grants under Section 222 of the Housing and Urban- Rural Recovely Act of 1983. 26. Mortgage insurance under 24 CFR Sublitle B, Chapter 11 (only multifamily and non-residenltal). 27. Supplemental Assistance for Facilities to Assist the Homeless under 24 CFR Part 579. 28. Shelter Plus Care Assistance under Section 837 of the Cranston-Gonzales National Affordable Housing Act. 29. Planning and implementation Gran[s for HOPE and Public and Indian Housing Homeownership under Title IV, Sublitle A, of the Cranston-Gonzales National Affordable Housing Act. 30, Planning and Implementation Grants for HOPE for Homeownership of Multifamily Units under Title IV, Subtitte B, of the Cranston-Gonzales National Affordable Housing Act. 31. HOPE for Elderly Independence Demonstration under Section 803 of the Cranston-Gonzales National Affordable Housing Act. 103 mlgER#i·kWblim 44*Mibip'S Communlly Development Block Grant Program FY2016 ApplicaUon FY-2016 Application - Form V: Certification & E-Verify This form certifies that the applicant (city/county) and subapplicant Of relevant to the application/project) do not employ illegal aliens (undocumented workers)* and that the information contained in the application is true, correct and complete. * In addition to certifying that your organization does not employ Illegal aliens, all applicants must: 1) enroll in E-Verify: 2) check the box on the Certification confirming enrollment and participation in E-Verify, and 3) provide supporting documentation. The E-Verify Program, conducted jointly by the U.S. Citizenship and Immigration Services (USCIS) Verification Division and the Social Security Administration (SSA), is designed to provide employment status information to determine the eligibility of applicants for employment. E-Verify requires that participating commercial employers use the automated Verification Information System (VIS) to check tile SSA and the USCIS databases to verify the employment authorization of ALL newly hired employees. An employer's participation in E-Verify is voluntary and is currently free. To access the E-Verify website, go to: https://www,vls.dhs.com/employer_information.him The Certification form must be signed by the chief official of the applicant (and subapplicant If required) and notarized. All applicants (and subapplicants) must complete this form and attach a copy ofthe e-verification memorandum to be eligible for the CDBG program. 107 7.1.Fwig A.2.6..=.&.14 Community Development Block Grant Program FY2016 Application CERTIFICATION • I certify that I am an authorized representative of the applicanVsubapplicant and as such am authorized to make the statement of afflrmation contained herein. • I cellify that the applicanVsubapplicant does NOT knowingly employ any person who Is an unauthorized allen and that the applicant/subapplicant has complied with federal law (8 U.S.C. § 1324a) requiring the , examination of an appropriate document or documents to verify that each individual is not an unauthorized alien. • I certify that the applicant/subapplicant is enrolled and will participate in a federal work authorization program as defined In Section 285.525(6), RSMo, with respect to employees working In connection with the aclivilies that qualify applicanUsubapplicant for this program. 1 certify that the applicant/subapplicant will maintain and, upon request, provide the Department of Economic Development documentation demonstratlng applicant's particlpation in a federal work authorization program with respect to employees working in connection with the activities that qualify applicanusubapplicant for this program. • I understand that, pursuant to section 285.530.5, RSMo, a general contractor or subcontractor of any tier shall not be liable under sections 285.525 to 285.550 when such general contractor or subcontractor contracts with its direct subcontractor who violates section 285.530.1, If the contract binding the contractor and subcontractor affirmatively states that the direct subcontractor is not knowingly in violation of section 285.530.1 and shall not henceforth be in such violation and the contractor or subcontractor receives a sworn affidavit under the penalty of perjury attesting to the fact that the direct subcontractofs employees are lawfully present in the United States. • 1 understand that if the applicanusubapplicant Is found to have employed an unauthorized allen, applicant may subject to penalties pursuant to Sections 135.815, 285.025, and 285.535, RSMo. • 1 hereby agree to allow representatives of the Department of Economic Development access to the property and applicable records as may be necessary for the administration of this program. • I certify under penalties of perjury that the above statements and Information contained in the application and attachments are complete, true, and correct to the best of my knowledge and belief. Required Attachment: Copy of the executed Memorandum of Understanding between the applicant/subapplicant and the Unlted States Citizenship and Immigration Services (USCIS). Name* Title Signature Date 108 *glammlq¥221 1 D '43*= Community Development Block Grant Program FY2016 Appllcallon STATE OF MISSOURI ) )SS. COUNTWCITY OF ) On this day of , 20_, before me, , a Notary Public In and for said state, personally appeared , known to me to be Ute person who executed the Cer[Incation and acknowledged and states on his/her oath to me that he/she executed the same for the purposes therein stated. Notary Public My commission expires D D f 109 leigENINEEI• Communtty Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM W -Application Certifications 1 understand and certify: • The Information represented In this application Is true to the best of my knowledge; • l have read and understand the compliance requirements of the CDBG Program; • That the CDBG funds are limited in scope and that the application represents the priority projects of the community; • That, if awarded, the funds will be used solely for the purpose declared in this applicallon; • That DED reserves the right to reduce or change the award for any project; The applicant further assures and certifies that the applicant agrees to abide by all applicable State and Federal rules and regulations, (Applicant should read the Statement of Assurances attached to this application,) The applicant also certifies that the project activities are designed to meet community development needs. The following documents are included with this application (see attachments): 1. Signed Statement of Assurances 2. Resolution 3, Anti-displacement Plan 4. Section 3 Certification 5. Anti-Lobbying Certification(s) 6. E-Verify Certmcation 7. Support letter from state senator(s) 8. Support letter from state representative(s) 9. Applicant's procurement policy (lf none exists, state so in writing) 10, Applicant's conflict of interest policy (if none exists, state so In writing) Name (typed or printed) Title Signature, Mayor or Presiding Commissioner Date 110 *EMilim!%*5ll 3 f@Kim Community Development Block Grant Pfogram FY2016 Appkallon %33; 2 9926.SAMELE·AGREEMENT BETWEENAPPLICANT;ANDISUB:APPLICANT.. c t . 1 1 43 This Agreement, made and entered Into this day of , 20 , by and between , hereinafter called the "Applicant," and , herelnaRer called the 'Sub-applicant." ' Whereas, the Applicant Is applying for a Community Development Block Grant from the Ski[e of Missouri, and It is the Applicant's desire to relinquish certain responsibilities as allowed by the program and the Stale statutes; Whereas, the Sub-applicant will benefit from the grant proceeds and finds it In the best interest of both parties to Amacnment: rorm J titatement ot Assurances (2965 : Chadwick Schools Sidewalk Project) assume these responsibllitles: Now, 1herefore, the pades hereto agree as follows: 1. The Sub-applicant shall assume all grant responslbilltles listed with the exception of#2 below, which both parties understand cannot be assumed by the Sub-applicant; 2. In addition to the above, the Applicant agrees lo retain all financial responsibilities of the grant program, with the understanding that all invoices (financial Indebtedness) must be paid through the Applicant's established method; 3. Responsibilities not listed on the attached Grant Agreement, but which the Sub-applicant agrees to carry out on behalf of the Applicant, are as follows: D The Applicant also acknowledges, as part of this Agreement, that liability for the grant is wholly within its realm and the Sub-applicant hereby assumes responsibility to see that all terms listed herein are met, with the above exceptions, This Agreement shall be valid until successful project completion and grant close-out. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year Indicated above. Applicant Sub-applicant Attest Attest: 111 izei!MitelliE 3) U Christian County Commission 100 West Church St Room 100 Ozark;MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 26, 2016 8:45 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Ray Weter Attenddd Nalne Title * Stat02 1. '- ArrivEd Ray Weter Presiding Commissioner Present 8:45 AM Bill Barnett Western Commissioner Absent Sue Ann Childers Eastern Commissioner Present 8:45 AM Cheryl Mitchell Assistant Present 8:45 AM Rachel Hankins Assistant Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Christian County Commission Discussion - Approve Agenda Attendees: Cheryl Mitchell and Hosea Bilyeu. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 5/26/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner ' AYES: Ray Weter; SueAnn Childers ABSENT: Bill Barnett Motion/Vote - 8:50 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Cheryl Mitchell and Hosea Bilyeu. Presiding Commissioner Weter entertained a motion to approve the minutes for 5/23/2016 they have been reviewed and are substantially correct. 0 April Term Thursday, May 26, 2016 845 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - Approve Financials Attendees: Cheryl Mitchell and Hosea Bilyeu. Presiding Commissioner Weter entertained a motion to approve the financials for the emergency expense forthe water valve atthe jail. Presiding Commissioner Weter said this is the mixing valve for hot and cold water quoted at $4,356.96. This is categorized as an emergency because it controls the temperature in the showers. Draper plumbing has done work for us in the past. This is 0 an issue of safety, hygiene and disinfecting of the dishes. It is a liability so we need to get it fixed. RESULT: 1 ADOPTED [UNANIMOUS] i MOVER: Sue Ann Childers, Eastern Commissioner - SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett ; Motion/Vote - Kay Brown-Christian County Clerk Minutes & Financials Approval - 2969 : Technology Master Services Agreement with Clear Basin Attendees: Cheryl Mitchell, Judy Dollarhite and Hosea Bilyeu. Josie Bock is a provider that does our aerial services. She has entered into an agreement with Clear Basin which means we need to reauthorize our agreement. Presiding Commissioner Weter entertained a motion to sign off on this agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner 0 AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett 21Page 0 April Term Thursday, May 26, 2016 845 AM Motion/Vote - 9:00 AM Brad Cole-Christian County Sheriff Discussion - Work Zone Enforcement Program Attendees: Cheryl Mitchell, Judy Dollarhite, Hosea Bilyeu, Robert Palmer, Sheriff Brad Cole, Martha Amber Duran with Christian County Headliner and Captain Ramage. Work Zone Enforcement Program Sheriff Brad Cole started by saying that MoDot has afforded him an opportunity to assist them with some of their smaller road projects to help slow down traffic and decrease the fatalities of road workers. It is a grant and they are paying the Deputies to work in the areas of need at no cost to the County. We are looking for your approval to assist them. Presiding Commissioner Weter entertained a motion to authorize the agreement between the Sheriff's Department and the Work Zone Enforcement Program. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner D SECONDER: Ray Weter, Presiding Commissioner AYES: -Ray Weter, Sue Ann Childers = ABSENT: Bill Barnett I .:1 Motion/Vote - 8:55 AM Christian County Commission Agreement - Technology Master Services Agreement with Clear Basin Attendees: Cheryl Mitchell, Judy Dollarhite and Hosea Bilyeu. GIS is a provider which does our aerial services they have entered into an agreement with Clear Basin which means we need to reauthorize our contract Presiding Commissioner Weter entertained a motion to sing off on this agreement. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter,Sue Ann Childers ABSENT: Bill Barnett 3 Motion/Vote - 9:15 AM Brad Cole-Christian County Sheriff Bid Decision - Bid Decision-Inmate Food/Agreement Attendees: Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Sheriff Brad Cole, Amber Duran with Christian County Headliner, Martha Baucam and Captain Ramage. 31Page 0 April Term Thursday, May 26, 2016 8:45 AM There are 3 Bids and the presenter is Sheriff Brad Cole. Sheriff Brad Cole said we have 3 bids to provide inmate meals at the jail, there are pros and cons to all three. CBM Managed Services can provide meals at $1.63 per meal. Consolidated Food Services is also $1.63 per meal. There are a few differences in their proposals. Captain Ramage has identified about $16,000.00 that we have been overcharged in the past year. Captain Ramage said that the meals were charged at a higher rate than what was in the proposal. As recent as yesterday we identified an issue with the contract. There was a meal that was suppose to have 6 ounces of meat and it had only 2 ounces which was 4 ounces less than what it was suppose to be. I have contacted another jail and spoke with their Captain about Consolidated Correctional Food Service, he has had a few issues but he would go with them again because they were already in place. Presiding Commissioner Weter said 1 can understand the mix up with the charges. Martha Baucam said we haven't had the corporate support for this County that we have 0 needed. I took overthe contract and we are going in and making sure everything is going like it is suppose to. We knew the contract was coming up so we decided to wait to do anything until it was approved until we flipped the kitchen. Presiding Commissioner Weter asked Martha Baucam are you local? Would you be hands on? Martha Baucam said I am not local but 1 am hands on. I will be here for the flipping of the kitchen, for on sight visits and inspections. Presiding Commissioner Weter asked if we change vendors, would they bring their own staff or would we keep the staff we have now? Captain Ramage said we are not sure, 1 haven't been able to speak with Consolidated about that but I do like the idea of having management in the kitchen. Presiding Commissioner Weter asked Martha Baucam, when you make your visits or flip the staff it would be nice if you would visit the Commissioners when you are here. Commissioner Childers asked did we make any arrangements for the staff meals? Captain Ramage said yes, we have taken care of that issue. Martha Baucam said when there are staff meals included, they are put on the same invoice. Commissioner Childers said we didn't realize that all of the staff were eating, is the food 0 quality ok? Captain Ramage said I spent some time in the kitchen, there are a few issues but yes, the quality of food seems good. We were told that the equipment is our equipment and 41Page ] 0 April Terrn Thursday, May 26, 2016 8:45 AM that we maintain the equipment because it is ours unless their staff breaks something and then they are responsible. Commissioner Childers said we had a question about the food service repair. There is a requisition for table rollers, what exactly is that for? Captain Ramage said the rollers are for the huge steal drawer where the utensils are stored. Judy Dollarhite asked how are the staff meals tracked? Captain Ramage said we have 130 inmates and 6 staff and if you need us to keep that separate, we can. I have spoke with CBM about that and I discussed with my staff that they are not to leave the premises and so the meals that are provided for them are because they are not able to leave. Commissioner Childers said I understand about not leaving. Specialty meals for religious or dietary requirements for the inmates are they the same cost? Captain Ramage said yes, pretty much the same across the board. , Presiding Commissioner Weter said my thought is that we should stay with CBM. Sheriff Brad Cole said Consolidated has a local representative that would be here every two weeks. We have to have some management in the kitchen. Presiding Commissioner Weter said if we go with Consolidated, will that happen? Sheriff Brad Cole said all I can tell you is the phone conversations we have had. There are pros and cons for each one, if CBM is willing to spend the time in the kitchen and take care of these problems we have found then we are more than happy to stay with them. Martha Baucam said I have seen the issues and I believe I can make things right. 1 can't commit to every two weeks, but I will make sure the issues are addressed and that the kitchen it is monitored correctly. Commissioner Childers asked if we started over with Consolidated, will they be here for the changeover? Captain Ramage said they told me that I would need to contact the sales manager and he would have someone here in a day or two to make the change. Judy Dollarhite asked if this is a yearly contract? Sheriff Brad Cole said yes with the opportunity to extend it. Robert Palmer asked how can the other company commit to two weeks and is that realistic? Captain Ramage said 1 talked to the Captain of another jail and he said they are there 3 every two weeks. Presiding Commissioner Weter said I believe I am hearing a desire for change. 51Page 3 April Term Thursday, May 26, 2016 8:45 AM Sheriff Brad Cole said this is ultimately your decision. However, it should say something to you that Martha is standing here and drove from Wichita, Kansas saying that she is willing to make the necessary changes. 1 have no clear opinion as to whether or not we should change or stay the same. Discussion of the pros and cons of staying with CBM or changing to Consolidated. Commissioner Childers called for a motion to approve the contract with CBM Managed Services. RESULT: ADOPTED [UNANIMOUS] 11 1. MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissiorier * AYES: Ray Whter, Sue Ann Childers ABSENT: t Bill Barnett - Motion/Vote - Brad Cole-Christian County Sheriff Agreement - License Agreement-Chadwick Schools-Satellite Office 0 Attendees: Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Sheriff Brad Cole, Amber Duran with Christian County Headliner and Captain Richard Ramage. Presiding Commissioner Weter asked if the contract for Chadwick was the same as the contracts that have been executed with other schools? Sheriff Brad Cole said there are no differences, the license agreement is the same as the one that was used with the Spokane School District. Chadwick will provide us with an office to work out of and also an office for our DARE officer. Presiding Commissioner Weter entertained a motion to accept the license agreement with Chadwick Public School. RESULT: ADOPTED [UNANIMOUS] % 1 MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers I ABSENT: Bill Barnett Motion/Vote - 10:05 AM Greg Williams-Connell Insurance Discussion - Insurance Renewals Attendees: Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Lacey Hart and Greg 0 Williams. Insurance renewals 61Page April Term Thursday, May 26, 2016 845 AM Greg Williams said we have renewals coming up that we spoke about previously. There is a little increase on the property insurance as the County has added more property. The liability insurance has had an increase of approximately 20% because our exposure has increased. Worker Compensation has different classes and each one has its own rates. Most of them went down. The anticipated payroll for the next year has increased and that will increase the rate a little. Missouri employers came in at $450,000.00 and we came in at $340,000.00. MPR did not issue a debit and they never have. There is not . a lot that MPR won't approve especially if it is a safety issue. Presiding Commissioner Weter asked can you bundle these up, give me just the figures. Property insurance is $225,315.03 and Workers Compensation is $374,101.80. Currently Property insurance is $213,000.00 and Workers Compensation is $237,000.00. I would like to talk to Erin a little more and do some lunch and learn with the County department managers about safety. Presiding Commissioner Weter asked how did we budget insurance for this year? Lacey Hart said I would need to look at that because the MOD rate effects the rates. Commissioner Childers entertained a motion to stay with MPR insurance for the year 2016-2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: RaWeter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers , ABSENT: Bill Barnett Motion/Vote - 10:30 AM Ozark Special Road District Discussion - Elks Lodge and 17Th Street (Lakeland Drive) Attendees: Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Tena Ege, John Housley, Miranda Beadles, Brent Young, Todd Wiesehan, Jason Stutesmun, Scott Bilyeu, Tony Leciejewski, John Elkins, Presiding Commissioner Weter said this matter is regarding North 17th Street. The presenter for Ozark Special Road District is Scott Bilyeu and John Elkins. There is an issue with the condition of North 17th sometimes known as Lakeland Drive. Tony Leciejewski is here to present an issue of who has jurisdiction for North 17th. Scott Bilyeu said for the record, the right of ways are signed over to the County and the roads are adopted at a later time. 71Page April Term Thursday, May 26, 2016 845 AM Tony Leciejewski said I have photos and gave them to Presiding Commissioner Weter to circulate around the room showing the condition of the road for January and March of this year. Presiding Commissioner Weter said a few photos can represent what you are trying to say. Tony Leciejewski reads a letter he typed. 1 have 2 maps one is from Christian County Planning & Development and the 2nd map is from Great River Associates. North 17th Street is on the Ozarks Special Road map. There was a hand shake deal with Elks Lodge who paid for the road with the understanding that Christian County would take over the responsibility of the road after it was completed. We are being taxed by Ozark Special Road with out representation. Tony explained where the taxes came from and how much is paid. The road is a hazard and Ozark Special refuses to maintain the road. Tony pointed out the pictures of the road after it was built and the years after showing the condition and depreciation of the road. The last map shows the division of the property and where the Elks Lodge is located. We are requesting that we receive our fair share of road maintenance. Ozark Special says that the taxes we pay are a small amount and if you look at line 5 that is not a small amount. Tony discusses the roads that are not deeded to the County and still receive maintenance and repairs from Ozark Special. Tony said 1 have not been able to find any documents that show that it was deeded prior to 2009. Therefore, 1 believe it should be grandfathered. I was told that some of the records were lost prior to 2007. Presiding Commissioner Weter said that Christian County and Ozark Special are separate municipalities and neither has power over the other. Scott Bilyeu said when Greg Tope was still alive he talked to me and wanted you guys to take over the road. The meeting on 10/8/2012 there was a motion made by John Elkins to remove the barricades to extend the road but the owners of the Elk Lodge wanted the cost to go to Ozarks Special to do the complete project. We left that meeting thinking that we had an agreement with the Elks Lodge contributing $8500.00. Then the Elks Lodge went in and sealed the road with black sealer and so we never made the connection. In my opinion it was the best deal that we received. John Elkins said as a point of clarity we are not trying to get out of anything, we just want to make sure that we have the authority. There is a 2 step process an offer and an acceptance. We define what the standards are, they build it and maintain it for a year and then we take over. It is frustrating, you wouldn't buy a house with out a property search but yet the County is expected to do that everyday. John Grubaugh lives in our district and we are not maintaining his road because he is in the state's district. Our budget was decreased but our responsibilities were not. There are 120 miles of road in our district and "x" amount of dollars to maintain. We prioritize the projects so that each one is not neglected. We just need to make sure that we own it before we do anything. I am ready for this to be settled so that we can move on and take it over if it is our responsibility. 81Page April Term Thursday, May 26, 2016 8:45 AM Scott Bilyeu said in 2005 we created a window so that no one would fall through the cracks and they could be grand fathered in. Presiding Commissioner Weter said I am not sure what the question is for the County Commission because we can't decide who's road it is. Scott Bilyeu said I really thought that we had a win-win situation when we had the $8,500.00 deal but that was for the whole thing. Tony Leciejewski you have a copy in your packet of the board meeting on 10/08/2012 Mark & I were at that meeting and John Elkins made the motion. We do not have the authority to make that decision so we took it back to the Elks and they said we built the road once, we are not going to do it again. Scott Bilyeu said Mr. Leciejewski has threatened us with audits and contacting the attorney general to report us. We would like to bring closure to this problem. Presiding Commissioner Weter said l will say again the County Commission doesn't have the authority or jurisdiction to do anything regarding this matter. Scott Bilyeu said we did a map a few years ago of who's road is who's. Commissioner Childers said I can't tell you what to do and it looks like you tried to make arrangements to make it right. Tony Leciejewski said the neighbors were asked to contribute to the cost of the road maintenance but their roads are already maintained and there was no need to ask anything of them. Commissioner Childers asked before 2012 who was responsible for the road? Scott Bilyeu said it was a clay road at that time and then the road was built. Tony Leciejewski asked why would you agree to a cost share if you didn't have jurisdiction? Scott Bilyeu said it was a win-win situation. Presiding Commissioner Weter said I think if the road would have went through, there still would have been an approval and there would have been a right of way dedication to the County. John Elkins said could you clarify the dedication of the county? Presiding Commissioner Weter said it isn't unusual for the County to accept the right of way for Ozark Special. John Housley said if your going to convey the right of way to the County, the road will not be accepted if the Commissioners doen't sign off. The road needs to meet certain standards. There is a difference if you dedicate a road or if it is subdivision roads. My question here is the road in Ozark Special District, has it been deeded? The Commission has signed off on the road but only after Ozark Special signed that it was in their district. This is typically how this should go. John Elkins said there are standards that have to be met before we can accept a road. 91Page 3 April Terrn Thursday, May 26. 2016 8:45 AM Scott Bilyeu said we went with the same standards that Planning and Zoning went with so that there were no surprises. Tony Leciejewski said 3 piats in Lakeland is shown with a 50 ft right of way on all three plats. Paragraph B states that final plats shall clearly state if it is a private road. On all three of these maps it does not show that this road isn't a private road. John Housley said there is a difference between a private and a public road. The question is when does a road that isn't a private road become a public road. Another way to look at it is if you have a road that is used by the public and has been maintained for 10 years that would be one way to get around this. That just being on a plat reserves the right of way. Scott Bilyeu said the Elks use to ask us what do we need to do to get you to maintain the road and now they say it's our responsibility to maintain now. Commissioner Childers asked how do we move on from this? Tony Leciejewski I think Ozark Special should grandfather that road in. Scott Bilyeu said I believe that agreement was from before when we had more funds. Tony Leciejewski why are we paying taxes on a road that doesn't get maintenance? D Scott Bilyeu said you are driving on our roads to get to your road and your taxes on the roads up there are about $30.00 or$40.00. Tena Ege I live in the 2nd house on the right, it had been Lakeland Drive until they changed it to North 17th. Scott Bilyeu said your husband is one of the original people for getting this started and changing the road signs. Wes of 911 called and said that our mapping showed the street was actually 17th not Lakeland. Tena Ege said may I show you a picture of my house? Scott Bilyeu said that occurred when someone rented out the Elks Lodge and went out and filled the rough spots and holes in the road with chat. Tena Ege why do they plow up to my driveway and then stop? Presiding Commissioner Weter said we have no say in this. Tena Ege said if we are paying taxes why aren't our roads being maintained? Presiding Commissioner Weter said there are people all over the county that are paying taxes on their roads that aren't getting maintained because they don't meet county standards. John Housley you have to get to that point. Tony Leciejewski read from the minutes dated March 8, 2011 regarding the road in front 0 of Dennis Hanks. Tony Leciejewski said the next meeting dated June 2012 says that the road was being considered for improvements. 10IPage April Terrn Thursday, May 26,2016 8:45 AM Scott Bilyeu said we took over the road in front of Dennis Hanks. Presiding Commissioner Weter said I am more than willing to take more comments but I am not aware of any action that the County can take. Tony Leciejewski it was Ozark Special Road's idea to come over here. John Elkins said we involved the County to decide what the County's responsibility would be. 1 thought it would be important to come here for you to hear and clear up who has responsibility. The agreement, the offer in 2011 was a pretty good deal to do a cost share with the Elks, we do that all the time. Scott Bilyeu said whenever everybody is in the same room and everything is discussed, we bring if before you to kind of get your blessing of what to do. Tena Ege said we were going to put a water diversion on our property and the person we spoke with said they would plow up to that point and wouldn't go any further. John Elkins said John Housley is there anything that you recommend? John Housley said you should speak with Pat. Scott Bilyeu said we had the 2011 agreement, would you guys go back and revisit that $8,500.00 cost share? Presiding Commissioner Weter if your going to consider that paving material is about as cheap as it is going to be. Scott Bilyeu said if they put that amount of money in escrow that assures them that it is a done deal. Tony Leciejewski said keep in mind that deal was made by Ozark Special. We are in the charity business not the road business. If we agree to the 2011 offer, how do we show that we don't own the road? Presiding Commissioner Weter said the most recent right of way is North 17th and not Lakeland. Scott Bilyeu said on the map they sign the right of way not the maintenance. John Elkins said we are kind of at a stand off, we need to visit Pat and see where we stand. Tony Leciejewski said we just ask if this can be grand fathered. III. Adjournment The meeting was closed at 11:46 AM Motion/Vote - 11:46 AM Adjourn The County Commission completed the scheduled meeting for today and will resume session on June 2, 2016. 11IPage 3 April Term Thursday, May 26, 2016 8:45 AM Commissioner Childers called for a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] 7 MOVER:' Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers QaA lt)£'u Ray Weter Presiding Commissioner, Ray Weter 3 r d Ab/..., .,Firil-,0. Bill-Barnett Western Commissioner, Bill Barnett GLAUN22 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 12IPage %%&%34#104 Trusted, Relationship-Driven Provider of Quality Managed Services 4,69*i, 2*¢4>FI*64. A MANAGED SEI*IdES*4.12-11*¥,- --1.ZE?2*m:,mm00** Christian County, Missouri Bids for Food Service Management f I for the Sheriff's Detention Center 43. 1 34$44*%01, - 4,62 Ag'. <6•.tg: r 69***i - 4% .?02•954 '-4 #;-68¥·.,r 48.'04:71 . ·*FfiZE*1. r CBM Managed Services 500 East 52 nd Street North Sioux Falls, SD 57104 605.335.0825 www.cbmmanagedservices.com flpripliztl*i713* 41/* 0 CBM Managed Services Response To: Bids for Food Service Management for the Sheriffs Detention Center - Christian County, MO Attachment A Proposal Response Summary Page Name of Business: Catering by Marlin's, Inc. dba CBM Managed Services Proposed Cost For 200-220 Inmates* 0 Inmate Meal Cost-Breakfast 1.22 Inmate Meal Cost-lunch $ 1.22 Inmate Meal Cost-dinner $ 1.22 Inmate Meal Cost-TOTAL per day $ 3.66 -014*JA e cjlj 4+* May 18, 2016 Sigpfure V Date Marlin C. Selnoha, Tr. Printed Name - 20 - *See following page for full pricing scale 4 2ze#%%*3*%. CBM R lanagod Services Response To: Bids for Food Se,vice Mi,1 714cirient for the Shoriff·5 001•intir),1 Center Clifistial, Coillity f.10 Christian County, Missouri Proposed Pricing Scale Price Scale Per Meal 0 80-99 $ 2.150 100-119 $ 1.840 AAL.11111¤11i WW- 1 -WW W.w 3- • -•0 ---•-•- 120-139 $ 1.630 140-159 $ 1.490 160-179 $ 1.380 180-199 3 1.280 200-220 $ 1.220 Due to the indicated unavailability of inmate labor, additional labor hours had to be added in order to continue to meet the expectations of Christian County, MO. 0 CBM Managed Services 500 East 52 nd Street North Sioux Falls, SD 57104 Mi*(Ribil@ -'£*31©3 r , .togy€443ii¢*.belf:,4 ...' ·'···.69All'L.·u ...* - ......'.4 . ....:.,4,-4.Fr-1.14,51,2,2294&trbt.j#Pdsft'Pard*#4dewe/Q.fi e.:.:,··. .1.1,•id:.0,1=N.t.1.-NK 4. w · :i,%2## .1 f.,t..·183 : >i,fet jf'I:. 0 .4..A.i)j71':'*.d:U:1.... 3JSt 23:p5ip'2·946 .itti ..Alle.61*04&£* 1:>*Af 42% S . i. :dfi:; r,: ):4 %·'2. Financial Plan for You - Business Terms 4:.1/. ··,i::..t ':':-t..,0... AKeyAspectto the Success ofOur Business I. .....12411: Fi'-· · 'f" 1,&::,4 :M'€·E i *03 * 1) PA,1,, n J : 44* .LA,- 2 7 91.510@AiNIH2291NinW¢ <43* r ti t. '14'M, '. Attachment: Consollaatea rooa Dia lz:J/-1 : 510 ueultiloll-,1,111,11,1 ruuu„·gic=,i,u..., 10,9 14 tU# 1 5 * 1 *Llizine_i At Consolidated we strive to meet all of our clients needs; everything { 4.*i B.®f9** from menus to budgets. 1 53§>st ......· . The following pages outline the financial requirements for Consolidated · to be able to properly execute the program. The financial integrity of this contract proposal is based on many assumptions drawn from the - -if...·if AL knEINA· 1 C information given to Consolidated by the client. • " 1 - Or{ 4-1. I 44:ji : 44 9,...4....:6 t... 1 LI.M.:02 27. : During the first six (6) months of operation, these assumptions wHI be .. tested. if any of them do not reflect the current reality, Consolidated 4·R.:·:.. ·· ·12,9 reserves the right to renegotiate the contract's terms or, if mutual "·· 7::SE":>·.'4:..l , agreement is not met, to cease operation with at least ten (10) days i,:: iii 3: 4. notice. .l ea49 .t • 47 ir··t - Annual rate increase will not increase more than 3% for the next one Elits.? , year term. f:N'i C·:. .i .::' ,.' . '. We pledge to negotiate ail issues in good faith which will allow the best ¢t.: · \: ..I; # ./ Ij: I . possible advantage to both parties while satisfying your needs. . 626·:··· NWN: te.;, 03$9 ter t,. 3 ...!.1 2. '1· 1¥9£4*t»40'NMI.21,049*(,et:selt•·idnel·bri·t)4,6?AMM*·Me·93*§- 68 #*Rabketbed£< 671£&,-01 J, 4. . Secretary to the Commission .1 Approved as to Form: 4)pray«*% 40 ar,0 Commission Counsel - 61.u.4 2.:,ul-d 0 2 .3*ifG@*Ei* 1 CCO Form: HS3B Approved: 07/06 (AMN) Award years: 2016-2020 Revised: 06/13 (ASB) Region: SW - Southwest Modmed: MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM ON CALL WORK ZONE ENFORCEMENT PROGRAM AGREEMENT THIS AGREEMENT is entered jnto by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the County of Christian, (hereinafter referred to as "County°). WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: (1) PURPOSE: The Commission has authorized funds to be used to support Statewide Transportation Improvement Program (hereinafter, "STIP") On Call Work Zone Enforcement activities. The purpose of this Agreement is to grant the use of such 3 funds to the County. (2) ACTIVITY:' The funds Which are the subject of this Agreement are provided to support law enforcement work zone activities to further STIP On Call Work Zone Enforcement. (3) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the County shall defend, indemnify and hold harmless the Commission, including its members and the Missouri Department of Transportation (MoDOT) employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the County's wrongful or negligent performance of its obligations under this Agreement. (B) The County will require any contractor procured by the County to work under this Agreement: (1) To obtain a no cost permit from the Commission's district engineer prior to working on the Commission's right-of-way, which shall be signed by an authorized contractor representative (a permit from the Commission's district engineer will not be required for work outside of the Commission's right-of-way); and D (2) To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and MoDOT and its employees, as additjonal named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities as calculated by the Missouri Department of Insurance, Financial . '=F, -1. Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. The -County shall cause insurer to increase the insurance amounts in accordance with those published annually in the Missouri Register pursuant to Section 537.610, RSMo. (CD In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (4) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the County and the Commission. (5) COMMISSION REPRESENTATIVE: This Commission's District Engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. The Commission's representative may designate by written notice other persons having the authority to act on behalf of the Commission in furtherance of the performance of this Agreement. (6) ,COUNTY REPRESENTATIVE: The County's ·is 3 designated as the County's representative for the purpose of administering the provisions of this Agreement Further, the County's shall have the authority to execute Program Orders in accordance with this Agreement. m NONDISCRIMINATION CLAUSE: The County shall also comply with all state and federal statutes applicable to the County relating to nondiscrimination, including, but not limited to, Chapter 213, RSMo; Title VI and Title VII of the Civil Rights Act of 1964 as amended (42 U.S.C. Sections 2000d and 2000e, et seq.); and with any provision of the ':Americans with Disabilities Acf' (42 U.S.C. Section 12101, etseg,), (8) ASSIGNMENT: The County shall not assign, transfer or delegate any interest in this Agreement without the prior written consent of the Commission. (9) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The County shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement, (10) CANCELLATION: The Commission may cancel this Agreement at any time for a material breach of contractual obligations by providing the County with written notice of cancellation. Should the Commission exercise its right to cancel this Agreement for such reasons, cancellation will become effective upon the date specified in the notice of cancellation sent to the County. (11) FUNDING/REIMBURSEMENT: D (A) General: With regard to work under this Agreement, the County agrees that funds to implement work zone law enforcement activities shall only be available for reimbursement of eligible costs which have been incurred by the County. 2 - mia•= 30%0¥'?3 The County shall supply to the Commission copies of all bid information, purchase orders, invoices and, for hours worked, certified payroll (on Program Agreements that include salaries). Any costs incurred by the County prior to authorization and notification to proceed from the Commission are not reimbursable costs. The Commission shall not be responsible for any costs associated with the activity herein unless specifically identified in this Agreement or subsequent written amendments or Task Orders. (B) Peace Officer Standards and Training: Law enforcement work shall be perfonned by a duly Ijcensed, Peace Officer Standards and Training certified law enforcement officer in order to be reimbursed. (12) EQUIPMENT: (A) Procurement: The County may use its own procurement regulations which reflect applicable state/local laws, rules & regulations provided they adhere to the following: (1) Equipment with a cost of $3,000 or more must be purchased on a competitive bid basis, or purchased through use of state cooperative procurement. (2) Price or rate quotations shall be solicited from at least three (3) qualified sources. (3) Ali procurement transactions, regardless of whether by sealed bids or by negotiation, shall be conducted jn a manner that provides maximum open and free competition. (4) The County shall have a clear and accurate description of the item to be purchased. Such description shall not, in competitive procurements, contain features that unduly restrict competition. A "brand name or equal" description may be used as a means to define the performance or other requirement of procurement. (5) If for some reason the low bid is not acceptable, the County must have written approvai from the MHTC prior to bid approval and purchase. (6) The County will make a good faith effort to utilize minority and women owned businesses within resource capabilities when procuring goods and services. (B) Disposition: The County shall make written request to the MHTC for instructions on the proper disposition of all items of equipment provided under the terms of this contract with a cost of $3,000 or more. County must keep and.maintain 0 equipment with a cost of under $3,000 until it is no longer useful for its originally intended purpose. 3 1 ; 4.J JZ.7,mr= 3 13,;*5- 6%* a:·31• (C) Replacement: No equipment may be funded on a replacement basis. Participation in equipment and manpower projects must be in addition to the County's previous twelve months authorized strength. (13) ACCOUNTING: The County shall maintain all documentation in file for audit review; failure to provide supporting documentation at the time of audit could result in questioned costs. The County must document the following: (1) Receipt of funds, (2) date and amount paid to officers, (3) officer's timesheet (regular hours and overtime hours). Documentation shall be kept available for inspection for representatives of the MHTC for a period of three years following date of final payments. Copies of such records shall be made available upon request. (14) PROGRAM ORDER: On Call Work Zone Enforcement funding will be conducted under a Program Order. Each Program Order must be executed by the Commission and the County's Representative. Each Program Order shall contain, but is not limited to the following: (A) Program Order Job Number(s). (B) Funds available for the completion of the Program Order. 0 (C) Starting and completion dates for the Program Order. (15) LIMITS ON OVERTIME: The County will not be eligible for reimbursement for any individual law enforcement officer working under this grant where said officer is claiming to have worked as a law enforcement officer for more than 16 hours in any 24 hour period. (16) USE OF FUNDS: Any employee of the County whose salary or wages are paid in whole or in part with federal funds is prohibited from participating in certain partisan political activities, including, but not limited to, being a candidate for elective office pursuant to Title 5 United States Code (hereinafter, "U.S,C."), Sections 1501- 1508. If an employee of the County participates in activities prohibited by the Hatch Act, the County shall no longer pay that employee's salary or wages with federal funds unless the requirements of 5 U.S.C. Sections 1501-1508 are not applicable to that employee pursuant to 5 U.S.C. Section 1502(c). (ID AUDIT·OF RECORDS: The County must maintain all records relating to this Agreement, including but not limited to invoices, payrolls, etc. These records must be available at all reasonable times at no charge to the Commission and/or its designees or representatives during the period of this Agreement and any extension thereof, and for three (3) years from the date of final payment made under this Agreement. (18) VENUE: It is agreed by the parties that any action at law, suit in equity, or 0 other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. 4 7-?Mbmiti,20 026:.·pe• 4-<4#6 #991*1 -1 (19) FINAL AUDIT: The Commission may, in its sole discretion, perform a final audit of project costs. The County shall refund any overpayments as determined by the final audit. (20) SOLE BENEFICIARY: This Agreement is made for the sole benefit of the parties hereto and nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Commission and the County. (21) EMPLOYEES ONLY: The funding granted by the Commission to the County under this Agreement extends only to reimbursement for work zone enforcement by employees of the County covered by the County workefs compensation plan. (22) DURATION AND EXTENSION: Unless otherwise terminated, this Agreement shall be in effect for five years from the execution of this Agreement. Upon the approval of both parties, the terms and conditions of this Agreement are renewable for an additiondl two, one year extensions from the date of the expiration of the Agreement. Any extension shall be memorialized in an appropriate Supplemental Agreement and executed by the duly authorized representatives of the parties. (23) AUTHORITY TO EXECUTE: The signers of this Agreement warrant that they are acting officially and properly on behalf of their respective institutions and have been duly authorized, directed and empowered to execute this Agreement. [Remainder of Page Intentionally Left Blank] All*1911111Clit. 011;1 111 U -UWW. l•·W 6 • -••••W••99 5 · ]N WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below. Executed by the County thi6526-day of /104£ , 20_02 _. Executed by the Commission this day of ,20 MISSOURI H]GHWAYS AND COUNTY OF CHRISTIAN, MISSOURI By BVOV //1 TRANSPORTATION COMMISSION Title Title,44C, (4«//4*al .y1 ATTEST: t.L(Lia 44-, Secretary to the Commission Title 31:0,zx.i,jgl0*4-£ 2 Approved as to Form By «62'»0, Commission Counsel -me kDfilun CgUVUFfy)1 Pr ATTEST: By k'k _ ,%2©a/LO 'ho Title * L*lat/ (0£,th. U J Apprfovel astjForm: LAM 'L-1*4 440,*.2 ¢144 0,u.Jsr 3 Ordinance No 0 6 1*@tmE,f@El Imball Invoice No. PL20160501.13 Invoice Date: May 1, 2016 A MFR Due Date: June 30, 2016 Paula Brumfleld PayrolI Clerk Christian County 100 W Church Room 100 Ozark, MO 65721 FY 16-17 PROPERTY AND LIABILITY CONTRIBUTIONS Christian County (MPR 097) PROPERTY Effective Date Expiration Totallnsured Values Member Date Description Contribution 7/1/2016 7/1/2017 Real Property $23,115,844.00 $25,038.11 Contents $1222,700.00 $3,490.69 EDP $ O.00 $ O.00 Auto $3,283,695.56 33,556.76 Boats $ 0.00 $ 0.00 Inland Marine $3,075,529.00 $3,331.28 Other Property $451,280.00 3 488.81 Totallnsured Values $33,149,048.56 Property Total Contributions Due: $35,905.65 LIABILITY Effective Date Expiration Date 1 Coverage Description Member Contribution 7/1/2016 7/*2017 General Uabllity $35,987.78 Sewer Uabillty $ 0.00 Auto Uabillty $43,564.16 Crime $3,788.19 Law Enforcement $30,305.50 Public Officials $75,763.75 Uability Total Contributions Due: $189,409.38 Total Property and Liability Contributions Due: $225,315.03 Note: Property pricing was detennlned using property schedules on the MPR flle sharing site. Questions: Please contact Megan Richardson at 816.292.7572 or meman@mprisk.org 0 Please make checks payable to: Midwest Public Risk of Missouri 19400 E Valley View Parkway Independence, MO 64055 A return envelopels endosed SkS!*ERMENI · F'8-:BL- A 63 Involce No. WC20160501.17 Invoice Date: 5/1/2016 A MPR Due Date: 6/30/2016 I#.C fll/• Paula Brumfield Payroll Clerk Christian County 100 W Church Room 100 Ozark, MO 65721 FY 16-17 WORKER5' COMPENSANON CONTRIBUTION Christian County Standard Premium (see page 2 fordetalls} $352,926.23 Premium Discount - O% ($ 0.00) Second Injury Fund - 6% $21,175.57 Total Workers' Compensation Contributions Due: $374,101.80 Questions: Please contact Megan Richardson at 816-292-7572 or megan@morisk.org Please make checks payable to: Midwest Public Risk of Missouri 19400 E Valley View Parkway Independence, MO 64055 A return envelope is enclosed 0 ?32,i*#631§6 / F 1 0 19400 East Valley View Palkway · Invoice Date: 5/1/2016 fl MPR Independence, MO 64055 (816) 292-7500 Christian County Effective: 7/1/2016 Expiration: 7/1/2017 Closs Code Estimated Manual Experience Stondard Premium Description Puvroti Rate Premium Mod 7403 Airport 712 $ 0.00 $ 000 8601 Architects,Englneers ,ii $ 0.06 $ 0.00 8820 Attorney-Al! Employees 3752,896.00 .26 $1,457.5j * 33,464.83 8391 AutRepatri Brakes 3.28 $ 0.60 8 0.00 8393 Auto Repair- Body 2.27 $ 0.00 $ 0.00 9015 Bu3166 Ndc $£9£958.00 ' 4.14 $8,0/6.28 $14,213,60 7380 Bui Driver 5.90 $ - b.do 3 0.8 9220 Cemete,y 722 $ 0.00 $ 0.00 8810 tle,161 51,913,656.00 .22 $4.210.04 $7,451.77 9061 bub Nad 112 $ 0.00 $ 0.00 8742 Collectors .50 $ 0.00 $ 0.00 i- Concessions .. 1.49 ' $ 8.06 - -- .$ 0.66 I '" gou CookE 1.78 $ O.08 3 O'Ob * 8869 Day Eara PMiesslonal 1.44 $-0.60 $ 0.00 * 8851 DBA Ciatcher 2.cii .." -' $ 0.66 - $ 62% 7539 Electric Power 4.21 $ 0.00 $ 0.00 7705 - EMS Driv6 ·· E.*4 '. .3 8.00 - $ boo #-16 Fire Figilt & brivers * 7.96 $ 0.00 $ 0.00 7711. FlreFGht6-:Vot,inteers ' -- ' 7.96 $ 0.00 :'- $ 0,00 0 i058 Foodie,vice --..... 0.66 ---- . 5 8.60 233 $ Garb@e Reftlse' - : -; ---3 0.00 - $.0.06 -- Bioi Garbage Collection & Dmer 921 $ 0.60 0.00 $ 378*·- .&*E-La-186*26-Ihirivm "-'--- -<- &35.*':-- $5.Fo- - " -'.* -Cd·@F' 9660 4@f arb operatiAn 1.72 3 0.00 $ O.66 19033'' Housing*umom,&sa16- ·· 2.32. ' " * S.,0,00 $. obo ' 683; Marina i Driver-State 531 < $ oixi $ 0.66 i 9410. Municipal County NoC $159,603.00 4.2 - $6,75Ill $11,949.64 1 Mu.naubE Ubran; . 4,E - 3-010 . 3 28-- *Fil. --7 Poiceamce@ & Driver; 32,§31,94.-66 42 - di-86,833.il- 3£@9.664.84 1 -8832 . Pu6f'6Heatiiiuii;-ci,RE- - -" ' -$44,686.08 - -- -ii. - --- 5 i&£io - " - 5334.88 8835 Public Health Adrse - Home H6!th * ia. $ 0.08 - $ O.66 - 8284 . RecMD,& , ' $52,48920 *39 $3,878.94 $6,865.72 ' 7580 Sewage m=-plant) - iii - - 1 0.60 - -- 33,-g - 9402 sewer./lean,RK 5.58- $ 0.00 $ O.06 658& I Sewer Construction 10.43 '3 . o.m $ 0.06 ioli *- ifo»Retail NOC 1.98 $. 0.00 T aoti- 9402 §:m*aeaning 5,58 - - ' ' #· 0,06 $ 8.00 - 3/0-¢ - giriaRoFiT-- -" ''--" ····--3849,596.00 - - 7.@ET -- t' 3602.88.:- - --- -' - - x -311£650.96 7 '' gi& . Swimming Pool i14 - - $ 668 § 8.06 8868 4. ¥each*794 01 Division ··' ... S..0.66': 9156 Theatre 3.05 $ 610 -' I - 3. 636 4+0{2. »#iN®;PI.'1 -'-- 9 uy :' :t.., . .:i™ Sh:::fj,-0. :....... .'*.0,®+: 4 .- E-ii . -Water Distribution 5.72 $ 0.00 5 8.06 - ·43&20 ·EWaE[worksoperations . 2 ::. 5.96. 3....:·44:·2 $ +0:DOJ. "-' - . - ' - ' & f#,06.6.1 *63 YMCANOC 130 " - 6 630 $ 0.66 TOTALS 36,497,802.00 $199,393.35 1.77 $352,926.23 1 0 Christian County Commission 100 West Church St. Room 100 Ozark; MO 65721 April Term http://ChristiaECountyMO.iqm2.com - Minutes - Thursday, June 2, 2016 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attknild@.Ndtha<41 - 77 .7 - -Title< .- . , _ iSthtii-V -6 -Arkivedf- Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Rachel Hankins Assistant Present 8:50 AM Ashley Hannah Secretary Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission 3 Discussion - Approve Agenda Attendees: Ashley Hannah, Robert Palmer and Miranda Beadles. Presiding Commissioner Weter entertained a motion to approve the agenda as published for 6/2/2016. RESULT: ' ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner - 2 SECONDER: Bill Barnett, Western Commissioner L AYES: Ray Weter, Bill Barnett, Sue Ann CHilders Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials-SunBelt Environmental Services-Authorization of Phase One Site Assessment, LCS Industrial Services-Quote for Duct Cleaning, Mold Remediation Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Presiding Commissioner Weter entertained a motion to approve the minutes for 3/24/2016. April Term Thursday, June 2, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] :E MOVER: Bill Barnett, Western Commissioner SECONDER: t Sue Ann Childers, Eastern Commissioher AYES: Ray Weter, Bill Barnett, Sue Ann Childers r Motion/Vote - 8:55 AM Approve Sun Belt Quote Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Presiding Commissioner Weter entertained a motion to approve the financials for Sun Belt to pay the quote submitted of $19,500.00. Their was an immediate potential for health hazards, requiring resolution to the problem on an emergency basis. The normal bidding process was dropped and an emergency action was substituted. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner _ AYES: Ray Weter, Bill Barnett, Sue Ann Childers -- Motion/Vote - Sun Belt Phase 1 Site Inspections Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Presiding Commissioner Weter entertained a motion to authorize Phase One site assessment proposal from Sun Belt of $2,400.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett;Western Commissioner AYES: Ray Weter, Bill Barriett, Sue Ann Childers .. Motion/Vote - Approve Quote for Duct Cleaning Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Presiding Commissioner Weter entertained a motion to authorize the quote for duct cleaning from LCS which was required subsequent to the mold remediation in the amount of $3,368.85 during daytime hours. 21Page D April Term Thursday, june 2,2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioher SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:06 AM Miranda Beadles-Highway Engineer Bid Decision - Bid Decision-Construction of Fabric Salt Barns Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Miranda asked to postpone the bid decision until Monday June 6, 2016. Based on the 2015 bid by MoDot this bid is 3 times that amount so we would like to expand the bids. Presiding Commissioner Weter entertained a motion to postpone the bid decision until Monday June 6, 2016. RESULT: ADOPTED [UNANIMOUS] 0 MOVER: , -Sue Ann Childers, Eastern Commis*ner SECONDER: Bill Barnett, Western Commissioner AYES: . „"Ray Weter, Bill Barnett, Sue Ann Childers .. - Motion/Vote - 9:10 AM Recess Attendees: Ashley Hannah, Robert Palmer, Judy Dollarhite, Brent Young, and Miranda Beadles. Presiding Commissioner Weter entertained a motion to recess until 11:00 a.m. at the Chadwick Public Hearing. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner . SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 1 - Motion/Vote - Reconvene Attendees: Ashley Hannah, Robert Palmer, Jacklyn Aldrich with Chadwick Special Services, Dana Comstock Chadwick Superintendent. 0 Presiding Commissioner Weter entertained a motion to reconvene at 11:00 a.m. 31Page April Term Thursday, june 2, 2016 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Christian County Commission Hearing - One or More Commissioners Will be Attending the Public Hearing forthe CDBG Infrastructure Grant Fiscal Year 2016-Chadwick High School Cafeteria Attendees: Ashley Hannah, Robert Palmer, Jacklyn Aldrich with Chadwick Special Services, Dana Comstock Chadwick Superintendent, Terri Holt, Amy VanHolder, Sierra Holt, Dana Comstock, Jenny Gardner, Bert Grove, Darrell Nalley, Beverly Nalley, David Aldrich, Jessi Uttle and Amy VanHolder. Presiding Commissioner Weter began the meeting by introducing Sue Ann Childers, Eastern Commissioner, Bill Barnett, Western Commissioner and himself as Presiding Commissioner. Presiding Commissioner Weter reviewed the Public Hearing Notice Requirements with the audience (attached). Jacklyn Aldrich presented to the audience the map with the proposed placement of the sidewalk. She said it will run along Highway 125 from South Rose to the second school driveway. The sidewalk will be 6 feet wide with a guard rail. This will enable two people to walk side by sideand bicycles will be able to use the sidewalk. The 2nd phase of this project will be to create a circle drive which will also create more parking space. This is a benefit because no one will have to park across the street which will eliminate the traffic problems we are having now. $495,550.00 is our proposed grant amount and MoDot will open their enhancement site in September. Jacklyn Aldrich asked if there are any questions? There were questions about the main water line being close to the proposed sidewalk, that it would have to be moved and who would pay for it. Jacklyn Aldrich said we hired Toth & Associates, they have looked at this issue and we figure we will probably have to move the water line and the fire plug. We have already figured that cost into our budget. Discussion was held that about 10 children would be using this sidewalk and that it could be used by adults and the public. A question was raised about the property across the street and why they didn't build a bridge to give easier and safer access. Jacklyn Aldrich said because that is approximately a $3,000,000.00 project, the block grant is only $500,000.00 and we would still have to come up with $2.5 million. Presiding Commissioner Weter asked if $495,000.00 includes the driveway extension and would the driveway extension handle the parking issue? 41Page April Term Thursday, June 2, 2016 8:50 AM Jacklyn Aldrich said yes it includes the driveway extension and there shouldn't be any issues after it is built. It will increase the parking spaces by 15 along our drive and then an extra 20-30 parking spaces by the corner. Discussion was held concerning how unsafe it is to drop off children right now and that the drop off area doesn't flow well. The changes would make it safer and alleviate the safety issues. A question was raised that the sidewalk will affect the water flow. Jacklyn Aldrich said that it won't change the swell or the flow. Discussion was held as to how the grant works, if there will be a public vote and how the money will be disbursed. A question was raised as to how the sidewalk would work in front of driveways. Jacklyn Aldrich explained that the sidewalk would be made of concrete, it would dip down in front of driveways and the sidewalk is designed for longevity. There will be a couple of bridges that will be put in the lower lying areas. Presiding Commissioner Weter asked if there were any more questions. Presiding Commissioner Weter entertained a motion for the County Commissioners to approve the Presiding Commissioner signing the application for CDBG's Proposed Sidewalk Improvements. RESULT: -ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner ' AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 12:00 PM Motion/Vote - Adjourn The County Commission completed the scheduled meeting for today and will resume session on June 6, 2016. Presiding Commissioner Weter entertained a motion to adjourn. I RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 51Page 0 April Term Thursday, ]une 2, 2016 8:50 AM Qa lDIAA. i Ray weter 1£ Presiding Commissioner, Ray Weter arnett Western Commissioner, Bill Barnett ciduLN;u.D 0 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 61Page 1 Public Hearing Notice Requirements: The public hearing must address the development of the applicant's community development needs and proposed activities to be contained In the application. Minutes of all public hearings should be maintained indicating topics covered in order to document grant requirements. The newspaper notice must include the following Information: 14 Christian county intends to submit an application for CDBG funds. 2) The maximum grant amount ($500,000) 3) The type of activities that may be undertaken, Include the improvement of public works, public facilities, housing rehabilitation, and others as allowed by law. 4) National objective must be stated. (83% LM! for target area Chadwick Community} 0 9 There will be minimization of displacement of persons resulting from the project, and assistance to any displaced persons would be provided according to the Uniform Relocation and Real Property Acquisition Act of 1970 as amended, Section 104(d), Section 104(k) or Section 105(a)(11) of the Title I Act. M Christian county is soliciting citizen input on the entity's on-going community development needs. 7) Description of proposed project for which the county is applying. (The proposed project will be to have a sidewalks constructed (North to South) along % a mile of Highway 125 South from the intersection of South Rose and Hwy 125 S to the 2nd school entrance along the east side of Highway 125 Southin Chadwick, Missouri. Guard rail will be placed along the 34 mile of sidewalk between the highway swell and the sidewalk located on the east right-of-way belonging to MODOT to ensure student and pedestrian safety while traveling on the sidewalk. Learning Lane will become a circle drive and make exiting and entrance onto 125 South safer as well as eliminate student and overflow parking currently located adjacent to the school building across Highway 125 South. By transitioning student parking to the same side of the highway as the school district is on, students will no longer have the need to cross the dangerous highway to gain access to the school during and after school hours. The addition of the circle drive will decrease traffic 0 congestion in the drop-off zone for the Early Childhood Education Building and the K-12 School facility.) iEjiMBEEEI* 9 Community Development Block Grant Program FY2016 Application MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2016 APPLICATION: FORM I -PUBLIC PARTICIPATION AND NEEDS ASSESSMENT ATTACH: 171 COPY OF PUBUG HEARING NOTICE FROM NEWSPAPER (PHOTOCOPY MUST INCLUDE DATE OF PUBLICATIONAND NAME OF PUBLICATION AS THEY APPEAR ON THE PAGE, OTHERWISE SUBMITAFFIDAVID. OR %*| COPY OF POSTED ADVERTISEMENT 4 CERTIFIED LIST OF POSTING SITES WITH DATES POSTED, IF APPLICABLE 4 COPY OF THE MINUTES OF THE HEARING DATE OF NEWSPAPERADVERTISEMENT, tFAPPLICABLE: May 25, 2016-June 2,2016 DATE OF POSTINGS «FAPPLICABLE): May 23,2016 - June 2,2016 DATE OF PUBLIC HEARING: Thursday, June 2,2016 at 11:00 am , 2. CONFLICT OF INTEREST CONFUCT OF INTEREST CERTIFICATION: CHECK THEAPPROPRIATEBOX BELOW, AND CERTIFY WITH THESIGNATUREOFTHE | APPUCANTS CHIEF ELECTED OFFICIAL. 1 HAVE READ THE CONFLICT OF INTEREST POUCY IN STEP2 OF THE GUIDEUNES AND HEREBY CERTIFY THAT IHAVE NO KNOWLEDGE OF CONFLICTS, REAL OR APPARENT, REGARDING ANY OFTHEENTITIES, OR EMPLOYEES OF THE ENTnES, INVOLVEDINTHEPROJECTASHEREINDESCRIBED. A POTENTIAL ORREAL CONFLICTOF INTEREST EXISTS WITH THIS PROJECT, AND IS FULLY DESCRIBED ON AN ATTACHED SHEET OF PAPER. A : CHIEF ELECTED OFFICIAL F £12 6/Cd,Jk 3. NEEDS ASSESSMENT REQUIREMENT DATE June 2, 2016 ATTACH: / COMPLETED AND EXECUTED NEEDS ASSESSMENT DOCUMENT PAGE (SIGNED BY PROPER OFFICIAL) / SUPPORTING DOCUMENTATION OF ANY ADDITIONALMEETINGS WHERE INFORMATION WAS COMPILED 4 SIGN IN SHEETS DESCRIBE ALL ACTIVITIES TAKEN TO OBTAIN SUBSTANTIAL PUBLIC INPUT [N COMPILING THE NEEDS ASSESSMENT DOCUMENT: Demographic Data collected from the Chadwick community through LMI survey data and community input data provided during the Public Hearing was used to complete the Needs Assessment. 0 77 . 24.12:9115*'t 0 Christian County CDBG General Infrastructure Public Hearing June 2, 2016 11:00 AM Please sign in. If you would like to receive a copy of the assessment results, please provide your email address. Name · . EmailfAddress I . a 04 4*,BuiL j 0 323£74rgy:£102*A:mASGARfTi 1 446/ 42-1 .. va Chil hdhkinq€ /.hy#lk.n /Duntly f,to-jo bm.u *+Www yl (thdnnih P. c.hnrlihn Cotintu Rle. gl,V 3 4 114 £746/2 64 4.2 9 fel f /0 /0 '£20 ADIA-- Et. ct £€ ct 0 4)04 M·oQ-+ = € CL 0 m ©™,3 \JAC»j mu a 0 244» i 4024 -(1/ - 3 u c y.*vuX Aa,dbu. OArd;Lerriwelddwick--1510.n, o. us u 92 hiure 33orte,00 #li,(,24 , 0 4@***tTF##*3 0 Christian County CDBG General Infrastructure Public Hearing June 2, 2016 11:00 AM Please sign in. If you would like to receive a copy of the assessment results, please provide your email address. Name Email Address ban © go.hoo . com LAU -- 3 7. JU 2 *UU, ri ( 4 -»1.02<36(\ Elbi:! (4*UE- RApcf.021- f ap#.,tmE _ heod. 02 34.45•A 3 93#h21*Eg&192 j4 56 iG. Christian County Commission 100 West Church St Room 100 Ozark, MD 65721 ApriI Term http://ChristianCountyMO.iqm2.com C OF CO>fa - Minutes - Monday, June 6, 2016 8:35 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:35 AM by Presiding Commissioner Ray Weter Attendee Name · Title' h .Status ,·= Arrived Ray Weter Presiding Commissioner Present 8:35 AM Bill Barnett Western Commissioner Present 8:35 AM Sue Ann Childers Eastern Commissioner Present 8:35 AM Norma Ryan Chief Deputy County Clerk Present 8:35 AM Kay Brown County Clerk Present 9:00 AM II. Agenda Motion/Vote - 8:35 AM Christian County Commission Discussion - Approve Agenda Attendees: Cheryl Mitchell, Hosea Bilyeu and Judy Dollarhite. 0 Presiding Commissioner Weter entertained a motion to approve the agenda as published for 6/6/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:40 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite and Robert Palmer. Presiding Commissioner Weter entertained a motion to approve the minutes for 5/26/2016 they have been reviewed and are substantially correct. There are no financials. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - 8:45 AM Danny Gray-Christian County Assessor 1 April Term Monday, June 6,2016 8:35 AM 3) Agreement - Pictometry Agreement Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite, and Robert Palmer. The Commission met with Assessor Danny Gray to sign the Pictometry agreement. Danny Gray said the pictometry software provides a change finder that allows us to see all the change between the years. Danny said it will flag parcels that are different and it is strictly for the Assessor office. It will be coming out of the assessor fund for a total amount of $13,700.73, and the County Counselor Housley has already approved the agreement. Commissioner Weter asked if this was in the software and does it have something to do with the flyover. Robert Palmer asked how often we do the flyovers and what is the total cost. Danny Gray said the last time the flypver was done 2012 and the total cost was around $64,000, split between Greene County, Christian County Assessor, Commission.and 911. Robert Palmer asked how often we can go. Danny Gray said they can't go that long. There is a lot of building going on in the county. and every three years would be the perfect time frame. Presiding Commissioner Weter entertained a motion to sign and approve the agreement. RESULT: ADOPTED IUNANIMOUS] t MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Beth Schaller-MoDOT Monthly Update - Monthly Update Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite, Todd Weisehan, Miranda Beadles and Robert Palmer. The Commission met with Beth Schaller of MODOT to discuss the monthly update. Beth Schaller: Construction is everywhere particularly in Christian County such as: sidewalk improvements being done by night crews in Nixa and road improvements at Tracker and Main. The interchange at Highways CC & J are progressing and estimated completion is the end of June. The road improvements at Highways NN and J will be completed in the fall of 2016. There is striping and patching being done on several roads and mowing on the minor roads. The new MODOT Director has placed a strong 21Page April Term Monday, June 6, 2016 8:35 AM 0 emphasize on safety and has prohibited all MODOT employees from the use of their cell phones and texting while driving during work hours. Commissioner Weter said he has much concern for the intersection AA and B. Beth Schaller said safety funds have to be vetted out and don't know where the AA/B intersection will rank and there are other expressways with a higher crash history. However, the crashes that have occurred at AA have resulted in injuries. MODOT will be selecting projects through the summer for next year's road improvements. The CDGB grant application for the sidewalk project for Chadwick School is anticipated to be announced in September. · Hosea Bilyeu said the intersection of A & BB is a very challenging, and his aunt died there in a car accident. Robert Palmer asked Beth if curb cuts in the sidewalk could be done while building the sidewalk along Highway 125 in Chadwick. Beth Schaller recommended to contact MODOT. Judy Dollarhite gave a complement to MODOT on the construction at the interchange of CC and Highway 65. Presiding Commissioner Weter entertained a motion to accept the monthly report presented. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Christian County Commission Bid Opening - RFQ-Forersic Services Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite, Robert Palmer and Amelia Wigton reporter for the Christian County Headliner News. The County Commission met to open all requests for qualifications for Forensic Services. The Commission received one RFQ from Southwest Missouri Forensics. Commissioner Weter said the Coroner and the Sheriff will want to review the RFQ and will give a recommendation to the County Commission. A proposed contract will need to be provided if the Coroner and the Sheriff were to recommend Southwest Missouri Forensics. Presiding Commissioner Weter entertained a motion to table this decision. 0 31Page April Tenn Monday, June 6, 2016 8:35 AM 3) RESULT: TABLED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:45 AM Miranda Beadles-Highway Engineer Bid Decision - Bid Decision-Fabrication of Salt Barns Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite and Robert Palmer. The County Commission met with Miranda Beadles to discuss a bid decision for the salt barns for the County Road Districts. Miranda Beadles said the cost per salt barn is $257,000.00 for Common 1 and Common 2 for a total cost of $514,000.00, which exceeds the budget. She recommended that the bid be rejected and be resubmitted with more options and advertise in a wider market such as Kansas City, Columbia and St. Louis. Miranda said we can supply some of the materials. Also there are options of building higher walls, having a asphalt pad versus a concrete pad or having a timber building. Presiding Commissioner Weter entertained a motion to reject the bid received for salt barns and reconsider a new request for qualifications to be submitted with more options. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner , AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Brad Cole-Christian County Sheriff Grant - Grants-DWI Enforcement; Youth Alcohol Enforcement; Enforcing Hazardous Moving Violation Attendees: Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite, Robert Palmer, Sheriff Cole and Lieutenant Jeff Lofton. The County Commission met with Sheriff Cole and Lieutenant Jeff Lofton to discuss applying for 3 grants. Sheriff Cole said these grants provide extra law enforcement at no cost to the county. The grants run from 10/1/15 through 9/30/2016. Sheriff Cole presented information regarding each grant: 1. ·DWI Enforcement Grant is provided through the Missouri Department of Highway 3) Transportation. The grant provides $ 6,500.00 to cover the cost of overtime for extra patrol officers. -4-1 Fige- April Tenn Monday, June 6, 2016 8:33 AM 0 2. Youth Alcohol Enforcement Grant is through the Missouri of Department of Highway Safety and provides $ 3,000.00 for extra law enforcement overtime costs. This grant is for education and to target youth buying alcohol at a convenience store. 3. Highway Law Enforcement is through the Missouri Department of Transportation to provide $ 4,500.00 for extra law enforcement to stop hazardous moving violations that can be used on any roads. Presiding Commissioner Weter entertained a motion to approve entering into an agreement between Missouri Department of Transportation for Christian County on behalf of the Christian County Sheriff for $ 4,500.00, for the Hazard Moving Violation Grant. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - Approve DWI Enforcement Grant Presiding Commissioner Weter entertained a motion to approve entering into a grant agreement between Missouri Department of Transportation for Christian County on behalf of the Christian County Sheriff for $ $ 6,500.00 for the DWI Enforcement Grant. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:05 AM Approve Grant for Youth Alchol Enforcement Presiding Commissioner Weter entertained a motion to approve entering into a grant agreement between Missouri Department of Transportation for Christian County on behalf of the Christian County Sheriff for $ $ 3,000.00 for the Youth Alcohol Enforcement Grant. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner ' AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - 10:15 AM Brad Cole-Christian County Commission -51-Page April Terrn Monday, June 6, 2016 8:35 AM Discussion - Memorandum of Understanding-Drury University LE Academy Attendees: Cheryl Mitchell, Hosea Bilyeu, Judy Dollarhite, Robert Palmer and Sheriff Cole and Lieutenant Jeff Lofton. Sheriff Cole met with the County Commission to present a Memorandum of Understanding with Drury University to offer Education for the law officers. Sheriff Cole said the Department of Public Safety has changed the guide lines for education and training for law enforcement officers and no funding has been allocated and the cost for these changes are significant and would require a full time deputy to handle all the reporting requirements. Drury University has offered a training curriculum that meets the requirements for the all the deputies for a cost of $ 500.00 with an estimated cost savings of $ 40,000.00. Sheriff Cole said Lieutenant Lofton is currently the training instructor for the program and Drury University will be responsible for all the course auditing to meet all the requirements. Commissioner Weter asked how long is the recertification and did you budget for educational time for training in your budget. I]) Sheriff Cole said the officers need 24 hours of training every year. Sheriff Cole said he will utilize the Federal Forfeiture for training and he spoke with the County Auditor and have coordinated with her. Judy Dollarhite asked what is in it for Drury. Sheriff Cole said this is a good opportunity for Drury to reach out in the community and serves as a recruiting tool. Presiding Commissioner Weter entertained a motion to approve the Memorandum Of Understanding with Drury University for the Law Enforcement Academy. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:30 AM Trevor Croley-Croley Insurance and Rebecca Weddle- CoxHealth 3 Presentation - Demostration of Mobile Web Doctors 61Page April Tenn Monday, June 6,2016 8:35 AM 0 Attendees: Cheryl Mitchell, Rebecca Weddle Cox Healthplans, Trevor Crowley and Michelle Brown, Crowley Insurance, Paula Brumfield, Robert Palmer Thomas Taylor, Judy Dollarhite and Hosea Bilyeu. Trevor Croley introduced Rebecca Weddle from Cox Health promoting Direct Connect which is a mobile web doctors site that is a feature that is already part of our health plan. Rebecca Weddle said the mobile web doctors have worked with other carriers and are already part of the Cox health insurance plan. This is a cost savings and a convenience for those participating in the county's health insurance and all office visits are recorded in your medical record. Rebecca Weddle said this service has been done for over 20 years and started with work place injuries. Ms. Weddle said Ozark School did a three year pilot program. Rebecca Weddle said there is no up front cost for members. An on-line visitfor members is $ 10.00 for non-members $ 45.00 for non-members. As of August 1st, they will be able to pay on line. Rebecca Weddle said they provide flyers to stuff the payroll envelopes orthey can demonstration and assist the employees to down load the program to their phone. 3 Trevor Crowley asked the Commission to consider approving this and to move forward with a demonstration to connect with Direct Connect with Cox Health. Rebecca Weddle said the software is encrypted and the health and credit card information is protected. Presiding Commissioner Weter entertained a motion to connect with Direct Connect with Cox Health. RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bili Barnett, Sue Ann Childers Motion/Vote - 11:00 AM Amy Fite-Christian County Prosecutor Bid Opening - Bid Opening-Computer Equipment Attendees: Cheryl Mitchell, Robert Palmer Thomas Taylor, Judy Dollarhite, Hosea Bilyeu, Prosecutor Amy Fite and County Auditor Lacey Hart. 0 71Page April Term Monday, june 6,20]6 8:35 AM The County Commission opened bids for computers for the Prosecutors Office from the following companies: P.C. Solutions $ 7,402.00, Ozark, MO. P.C. Net $ 7,574.50, Springfield, MO. SDF Professional Computer Services, Inc. $ 5,963.00, Greenville, NC. SDF Pro 813 Greenville, NC recommendation from the Prosecutor the choice of vendors at Presiding Commissioner Weter entertained a motion to schedule a decision meeting for June 16, 2016 at 1:00 p.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:20 AM Lacey Hart-Christian County Auditor 0 Monthly Update - Monthly Update Attendees: Cheryl Mitchell, Robert Palmer Judy Dollarhite, Hosea Bilyeu, Miranda Beadles, and County Auditor Lacey Hart. The County Commission met with County Auditor for the monthly report of the county financials. The Auditor's report is attached. Highlights of report: * Revenues up 67% from April 2015 to April 2016 * Sales tax up $2,000.00 over last year at $ 65,000.00 * Architectural Services expenditure for historic courthouse renovation * Coroner was billed $ 2,450.00 this year for autopsy that was done in 2015. * $ 14,000.00 for 2015 Flooding in Juvenile, Collector and Clerk's office to be reimbursed byinsurance * COLE revenues budgeted for but no revenues received as of present * $ 92,000 in expenditures for 2015 floods in County * Server License Fee of $4,500 server license for Tyler Technology * Chipper/Spreader $ 100,000.00 0 * Recorder record technology $5,700 maintenance payment 81Page April Term Monday, june 6, 2016 8:35 AM 3 * $25,000.00 payment for the elaction equipment. Judy Dollarhite asked if the $ 17,000.00 that was overcharged in 2015, been recovered. Robert Palmer asked about the revenue funds in the Sheriff's budget that have not been received. Presiding Commissioner Weter entertained a motion to accept the monthly report from County Auditor Lacey Hart. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner - AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment 0 The meeting was closed at 12:05 PM Motion/Vote - 12:05 PM Adjourn Presiding Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner i AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 91Page 1 Clueulee.15¥ Anettio}0!cd : X86Z) luelleeltiv X.Reltlolold :well:40euv d /2.31% ,1 AGREEMENT BETWEEN PICTOMETRY INTERNATIONAL CORP. ("Pictometrv") AND , eacket Pg. 10 CHRISTIAN COUNTY, MO ("Customer") 1. This order form ("Order Form"),in combination with the contract components listed below: Section A: Product Descriptions, Prices and Payment Terms Section B: License Terms: • Delivered Content Terms and Conditions ofUse • Online Services General Terms and Conditions Section C: Non-Standard Terms and Conditions (all of which, collectively, constitute this"Aereement") set forth the entire understanding between Pictometry and Customer with respect to the subject matter hereof and supersedes all prior representations, agreements and arrangements, whether oral or written, relating to the subject matter hereof. Any modifications to this Agreement must be made in writing and be signed by duty authorized officers of each party. Any purchase order or similar document issued by Customer in connection with this Agreement is issued solely for Customer's internal administralive purposes and the terms and conditions set forth on any such purchase order shall be ofno force or effect as between the parties. 2. In the event of any conflict among any contract components comprising this Agreement, order of precedence for resolving such conflict shall be, from highest (i.e., supersedes all others) to lowest (i.e., subordinate to all others): Non-Standard Terms and Conditions; Product Descriptions, Prices and Payment Terms; License Terms in order as listed above under the heading 'Section B: License Terms'; and Order Form. All notices under this Agreement shall be in writing and shall bc sent to the folJowing respective addresses: CUSTOMERNOTICEEADDRESSEQ.E..&422·:£-3....i\.1 i€!06/422»1§'.24*:y *FICTOMETRY.NOTICE'ADDRESSE>A:af@k*2%2.6. 25 Methodist Hill Drive 1 00 West Church Street Rochester. NY 14623 ozark Missouri 65721 Attn: Contract Administration Attn: Danny Gray, Assessor Phone: (585}486-0093 Fax: (585) 486-0D98 Phone: (4 I7)58 1-6360 Fax: (417)581-3029 Either party may change their respective notice address by giving written notice of such change to the other party at the other party's then-current notice address. Notices shal! be given by any ofthe following methods: personal delivery; reputable express courier providing written receipt; or postage-paid certified or registered United States mail, return receiptrequested. Notice shall be deemed given when actually received or when delivery is refused. 4. This Agreement, including all licenses granted pursuant to it, shall be binding upon and inure to the benefit ofthe parties hereto, their successors and permitted assigns, but shall not be assignable by either party except that (i) Pictometry shall have the right to assign its right to receive Fees under this Agreement, provided no such assignment shall affect Pictometry's obligations hereunder, and (ii) Pictometry shalt have the right to assign all its rights under this Agreement to any person or entity, provided the assignee has assumed all of Pictometry's obligations under this Agreement. 5. INNO EVENT SHALL EITHER PARTY BELIABLE, UNDER ANY CAUSE OFACTION OF ANY KIND ARISING OUT OF ORRELATED TO THIS AGREEMENT (INCLUDING UNDER THEORIES INVOLVING TORT, CONTRACT, NEGLIGENCE, STRICTLIABILITY, ORBREACH OF WARRANTY), FOR ANY LOST PROFITS ORFOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES SUFFERED BY'IHE OTHERPARTYOROTHERS, EVENIFAPARTYHASBEENADVISEDOFTHEPOSSIBEITYOFSUCHDAMAGES. 6. With respect to any claims that Customer may have or assert against Pictometry on any matter retating to this Agreement, the total liability o f Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry pursuant to this Agreement. 7. The waiver by either party of any default by the other shall not waive subsequent defaults of the same or different kind. 8, In the event that any ofthe provisions ofthis Agreement shall be held by a court or other tribunal of competent jarisdiction to be mienforceable, such provision will be enfbrced to the maximum extent permissible and the remaining portions o f this Agreement shall remain in full force and effect. 9. Pictometry shall not be responsible for any failure on its part to perform due to unforeseen circumstances or to causes beyond 0 Pictometry's reasonable control, including but not limited to acts of God, war, riot, embargoes. acts of civil or militaiy authorities, Christian Coung, MO- C 186575 20160526 CMT-00047-20 ]50928 Page 1 of 11 ro " (luelueeiS¥ Aneuloiold : XESE) lueuteeifiv Alleulolold nuelulloeuv 4 6 ed 0- V.¥ I 0- N a. 0 h Oueutee,18¥ Alletuojold : L862) iuaulee.tf3¥ kneluolold :luet.Ulloeuv .« packet Pg,129 1 - fire, weather, floods, accidents, strikes, failure to obtain export licenses or shortages or delays of transportation, facilities, fuel, energy, supplies, labor or materials. In the event ofany such delay, Pictometry may dcferperformance for a period oftime reasonably related to+the time and nature of the cause ofthe delay. 10. In consideration of, and subject to, payment by Customer ofthe Fees specified in Section A of this Agreement, Pictometry agrees to provide Customer with access to and use of the products specified in Section A.ofthis Agreement, subject to the terms and conditions set forth in this Agreement. Customer hereby agrees to pay the Fees specified in Section A of t[lis Agreement in accordance with the stated payment terms and accepts and agrees to abide by the terms ofthis Agreement This Agreement shall become effective upon execution by duly authorized officers of Customer and Pictometry and receipt by Pictometry ofsuch fully executed document, such date of receipt by Pictometry being the"'Effective Date." IN WITNESS.WHEREOF, THE.PARTIES HERETO HAVE HEREUNTO SET THEIR HANDS AND AFFIXED THEIRSEALS THISto-DAY OF lk.,no_ . 2016 AT CHRISTIAN COUNTY, MISSOURI. PARTIES: FICTOMETRY. PICTOMETRYINTERNATIONALCORP. a Delaware corporation SIGNATURE: NAME: TITI.E: EXECUTION DATE: DATE OF RECEIPT (EFFECTIVE DATE) DATED: 0610&116 CIIRISTIAN COUNT' /1 S J Ray Wete¢ Piesiding Commissioner 0 DATED:. 4 -&-/4 Ch i.ec> crEEK (th*U- Bill Barnett, Western Commissioner 4 A A D-: IW,Vav)V.luJLLu.u DATED: (3,/06,/6 (/ L-·S Ann Childers, Eastern Commissioner COUNTY CLERK: Kay Brown Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of anticipated revenue appropriated for payment of Fame. 49 -a&>aM Lacey Hart <-<- 1\ 0 Christian Co-ditor Page 2 of 11 Christian County, MO-C]86575 20160526 CMT-00047·20150928 (Juettieeitiv X.Reulojoid : t86Z) Wautee.15¥ Allewoloid :lueuttloeuv Oil rs 2/ CL 0 0 2.3.a Clueulae.13¥ Alleutolold : te6Z) lueulee.16¥ Atjautoloid :lueullioe#V APPR ED 3*71: Lk.PacK#teg.'14 9 'ORM: 901 SK*buis Stre;P Spri*field, MO 6*96' Phone: 417-866-7777 Fax: 417-866-1752 0 Page 3 DIll Christim Counly,MO- C186573 20160526 CMT00047-20150928 (juetuae.ifiv kneulojoid : L[363) lueulee.tf39 kllaulojoid : luelutloeuv 10 9 - 4 0 & 0 CL I . 1 1 (jueuleelsv i.neutolold : t86Z) lueuleaiiv *Jleutolold *luatulloe#v ' Packeipg· 16: 14...'2.31ao SECTION A PRODUCT DESCRIPTIONS, PRICES AND PAYMENT TERMS Pictometry International Corp. §..16..'.:.'rre:,QRPER\#92*2©164.5 25 Methodist Hill Drive C186575 Rochester, NY 14623 3?BILIErO.JR#*AM.:.*.-:'-'.:EE£iG.%*jP.·. SIm?ADitti:3'2244»(SMEGUE»342€·32.:2'..9939*deS:.'...,5 Christian County, MO Christian County, MO Danny Gray Danny Gmy Assessor Assessor 100 West Church Street 100 West Church Street Ozark, Missouri 65721 Ozark, Missouri 65721 (417)58I-6360 (417)581-6360 assessor@christiancountymo.gov assessor@christiancountymo.gov *»f:€22?§+Pite 1%CESTOMEROD.8}12·.¥33*t i...:·64.:' .**:st··.2926..'.zc*. :SAEES,lkERL=U.=t.k.:.1..:*;5:W a.::&4·Ut·4:0 *ST:38 A118489 i ball ffEE¢1 115%."d..,.129.,...-,A.'"I"2, ,TIZ.",„5.......,.„....,, $13.700.73 37029 ChangeFinder - Change Building Outline data from this order OR from an approved $037 Detection with Customer'. Data Source will be updated and categorized against the Electronic Parcel Files Imagery Data Source indicated in the Product Pannieters. For Pictometty imagery- the most nadir orthorcctified orthogonal frame image within the associated Data Source indicated in the Product Parameters,vill be used for processing by default. AccuPLUS tiles wit! be used by default ifpurchased with the associated Data Source indicated in the Product Parametem. An updated Building Outline delivery will be provided in polygon shapefile and .gdb fommt. The final parcel count for this order will be based on the total record count of the final parcel file provided by Customer at the time tlie project is initiated. Thc Customer will be invoiced for any udditionst costs based on the final number of panels, including any changes in tiered pricing as a result ola change in vohme, at the timeofshipmentof the deliverable. 1 Fictometry Pictometry CONNECrAssessment allows a user the ability $5,000.00 $0.00 $0.00 CONNECTAssessment to log in and access Pictometry Chang:Finder data and Pictomctry-hosted imagery librariegwhich have been (100%) licensed to the Customer and specified elsewhere in 1his Agreement, vina u,b-based application. Ihe number of concurrent authorized users is specified in Customer's existing Connect agreement Access Iuns concurrent with last activation (and scheduled expiration) of the Customer's existing Connect account, 'Ihis olibring requires an active Pictometn, CONNECT account. Thank you for choosing Pictometry as your service provider. *DIALS·1: $13,700.73 'Amount per product = ((1-Discount %) * Qty • List Price) FEES; PAYMENT TERMS All amounts due to Pictometry pursuant to this Agreement ¢'Fees") arc expressed in United States dollars and do not include any duties, taxes (including, without limitation, any salcs, use, ad valorem or withholdin& value added or other taxes) or handling fees, 811 of which are in addition to the amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without mducing any amount owid to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictomctry prior to billing. To the extent any amounts properly invoicedpursuantto this Agreement are notpaid wittlin thirty (30) days following the invoice due date, sucti unpaid amounts shall accruc, and Customer shall pay, interest at tile rate of 1.5% per month (or at thc maximum rate allowed by law, if less). In addition, Customer shall pay Pictometry at! costs Pictometry incurs in collecting past due amotmts amount due under this Agreement including, but not limited to, attorneys' fees and court costs. Due at Signing 33,425.18 Due at Shipment ofChangeFinder $10,275.55 Total Payments $13,700.73 Page 4 of 11 Christian County, MO - C 186575 2016D526 CMT-00047-20 ]50928 -. ClueuteeJBY X.Ijau!010!d : X862) jualuee.15¥ Xneulojoid : lueunpell¥ 9 + ch 4 04 0- 0 i if 0 Dueulee.IB¥ kileulotold : 1862) lueutee.IBV knetuoild :lueullpeuv Packet Pg. 18 PRODUCT PARAMETERS CHANGEFINDER Product: ChangeFinder - Cliange Detection with Customer's Electronic Parcel Files DamSotirce-Base: Pictomelry Outlines bitage,3, Coptin, Yem·-Base: 2012 DataSource-Conipariwon: Pictometly Imagery Image,7 Captiow Yefir- Comparison: 2016 Deck identijlcation: Included in Building Outlines Special Insintaions: 2016 Imagery - MOCSPR16 Page 5 of 1 1 Christian County, MO - C!86575 20160526 CMT-00047-20150928 (juatueaiEv Anaulolold : L863) lueutee,6¥ kneulojold nuetulloell¥ . C'> 9 -0 2 ch -00. qo 2 a i 09 . - 13*·231. f 1 SECTION B (Jueuiee.16¥ Alieutojold : LSBE) lueulee.lf]¥ Alleutoloid : luelutioeuv LICENSE TERMS PPacket Pti. 20. PICTOMETRY DELIVERED CONTENT TERMS AND CONDITIONS OF USE Tliesc Pictometry Delivered Content Terms and Condilions or Use (the ••Delivered Content Tenns and Condilioni'), in combination with the conesponding Agreement into which these tenns are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) ror use within computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms "you" and "your" in uppercase or lowercase shan mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated. 1. DEFINITIONS 1.1 ••Authorized Subdivision' means, ifyou are a county or a non-state consoltium of counties, any political unit or subdivision located totally or substantially within your boundaries thatyou authorize to have access to Delivered Content pursuant to Ibe Delivered Content Tenns and Conditions. 1.2 -Authorized Svstcm" means a workstation or server that meets each of Ilie Mowing criteria (i) it is mvned or leased by you or an Authoized Subdivisicn, (ii) it is located within and only accessible from facilities that arc omied or leased by you or an Authorized Subdivision, and (iii) it is under the contiol of and may only be med by you or Authorized Subdivisions. 1.3 ··Authorized User'· means nny employee of you or Autliorized Subdivisions that is autliorized by you to have access to the Delivered Content through an Authorized System. 1.4 -Delivered Content"means the iinageR, metadata, data layers, modols, reports and olher geographic or structural visualizations or cmbodiments included in, provided with, or derived from the information delivered to you by or on behalfor Pictometry pursuant to the Agreement. 1.5 "Proiect Particinant" mea,s any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision that has been identified by wrizten notice to Pictometry prior to being grnnied access To Delivered Content and, unless Pictometry expressly waives such requirement for any individual, has entered into a written agreement with PictomeLry authorizing such access. 2, GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 2.1 Subject to the terms and conditions of the Agreement, you am granted nonexclusive, nontransferable, limited rights to: (a) install the Delivered Content on Authorized Systems: (b) permit access and use of the Delivered Content through Authorized Systems by: (i) Authorized Users for perfomunce of public responsibilities of you or Authorized Subdivisions lhat arc to be perfonned entirely within facilities oryou or Authorized Subdivisions; (ii) Project Participants under the supervision orAuthorized Users for performance of tasks or prepantion of materials using only hard copies (or jpg copies) orDelivered Content solely for fulfilling public responsibilities ofyou or Authorized Subdivisions to be performed entirely within facilities ofyou or Authorized Subdivisions:and (ili) individual membus ofthe public, but only through Authorized Users and solely for the purpose of making hard copies or j'pg copies or images of individual properties or stluctures (but not bulk orders of mullipie propenics or strueures) to the individual members or the public requesting them. 2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the Delivered Content Terms and Conditions. 2.3 Youmay not offerany pan orthe Delivered Content for commercial resale or commerciul redist,ibution in any medium. 2.4 Youmay not distributeorother,visc makeavailableany Delivered Content to Googic orits amliates,either directly or indirectly. 2.5 You may not exploit the goodwill of Pictometry. including its trademarks, service marks, or logos. without the express written consent offictometry. 2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content. 2.7 All right, title, and interest (including all copyrights, trademafks and other intellectual properly rights) in Delivered Content in alt media betong [o Pictometzy or its third party suppliers. Neitheir you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any copies thereof, except the limited use rights granted herein. 3. OBLIGATIONS OF CUSTOMER 3.1 Gcographic Data. tfavaitable, youbgrectoprovide to Piclometry geographic datainindustly standard format Ie.g., shape, DBF) including, but not limited to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorpolated into the Delivered Content. You ggree thatany of this data thalis owned by you may bc distributed anti modified by PictometIy as part of its products and services, provided that at no time shall Pictometry claim oumership of that data. 3.2 Notification. You shatl (a) notify Pictometly in writingof any claims or proceedings involving any of the Delivered Content within ten (10) days after you learn of the claim or procceding, and (b) repoitpromptly to Pictometn, 811 claimed or suspected defects in Delivered ContenL 3,3 Authorized User Complianre. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and Conditions. 3.4 Aulhorized Subdivision Complignce. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content Terms and Conditions 3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of t!,e Project Participants• planned work and the intended uw ofthe Delivered Content in such work. Pictometry retains the right to restrict or revoke access to Delivered Content by any Project Participant whodoes not comply with the terms of the Delivered Content Terms and Conditions. 4. LICENSE DURATION; EFFECT OF TERMINATION 4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is pcrpetual, subject to Pictometry's right to terminate the license in the event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of Ihe Agreement by Pictomet,y, or as otherwise provided in the Agreement 4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions,you shall immediately cease at! use of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or available at the time, and return hard drive/media containing Delivered Content to Pictometry. 5. TRADEMARKS; CONFIDENTIALMY 5.1 Use of Pictometry's Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any Page 6 of 11 Christian County, MO-CI 86575 20160526 CMT-00047-20150928 .1 Quauleeifv knetuojold : 1863) lueutaa.6¥ kneutolld :luetulpeuv 4 61: . CO 16 (4 ICL 95 . 0- i0 .9.f (wauteekiv knetuojoid : L86Z) Jueu1eei5¥ Kneulo:0!d :lueuitioell¥ -* 2.3.a {b./1 copies o f any Delivered Content without prior written approval froin Pictometly. You may, however, include an appropriate government seal and your contact iliformation so long as tile seal and contact information in no iny obscure or deface the Pictomelry marks. Yot: further agree that you will not use ;Packet Pg..22 any Pictometry trademark, tracie name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive Fight to use Pictometry's trademarks, trade name. logos, and designations arc coterminous with the license granted to you in the Delivered Content Terms. 5.2 Confidentiality orDelivered Content. The Delivered Content consists of commercially valuable. proprietaly products ormed by Pictometry, the design and development of which re flecl an investment o f considerable time, clort, and money. The Delivered Content is treated by Pictometry as confidential and contains substantial trade secrets of Pictometfy. You ngrec ttiat you will not disctose, provide a copy 01, or- disseminate the Delivered Content (other than as expressly pennilted in the Delivered Content Tenns and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent wih the license granted to you in the Delivered Content Terms and Conditions. You agree lo use your best efforts to assure that your personnel, and any others afforded access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure. copying. and dissemination. and that access to the Delivered Content and each part thereof will be strictly limited. 6. LIMITED WARRANTY: DISCLAIMER OFWARRANTIES 6.1 Limiled Warrantics:Exclusive Remedy. Pictometry warrants that tile Delivered Content will contain true and usable copies of the designated imagery as of the date or captum. As the sole and exclusive remedy for any breach of the foregoing wamnty, Picrometry shall use reasonable efforts 10 correct any deficiency that precludes use of the Delivered Content in the manner intended. 6.2 Disclaimer or Other Warranties. Except as provided in Section 6.1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU 'AS IS' AND "WITH ALL FAULTS." PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENrATIONS OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. ALL IMPLIED WARRANVES, INCLUDNG BUTNOT LIMMED TO WARRAN-nES OF PERFORMANCE. MERCHANTABILITY. FITNESS FOR A PARTICULAR PURPOSE, AND ACCtjRACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY. 6.3 Limitailon or Liability. With respect to any other claims thal you may have or assert against Piclomelly on any mal!er relating to the Detivered Content, the total liability of Pictomelry shall, in tile aggregate. be limited to the aggregale amount received by Pictomeay in payment for Dcliveced Content during the immediately preceding twenty-four (24) month period. 7. MISCELLANEOUS PROVISIONS 7.1 Restricted Rights. Delivered Content acquired with Unitcd States Government funds or intended for use within or for any United States federal agency is provided with "Restricted Rights" as defined in DFARS 252.227.7013, Rights in Technical Data and Computer Software and FAR 52.227-14. Rights in Data-Gcneral, including Alternate III, as applicable. 7.2 Governing Law. This License Agreement shallbegovemed byandinterpreted inaccordance with thelaws oflhe State of New York, excluding its contlicts oflaw principles. IEND OF DELIVERED CONTENT TERMS AND CONMTIONS! 0 0 Page 7 of 1 1 Christian County, MO- C186575 20160526 CMT-00047-20150928 --. (lueu,ae.16¥ Allau:010!d : X86Z) lueulee.6¥ Alletuojold :lueuilloeuv 1 . 2 ·· Oil. 1 · 0- 0 2 n 0 (Juautee,f¥ Alleu:010!d : 1862) lueulee.18¥ kneuuojold :luettilloe Jw 74'J 1 2 SECTION B LICENSE TERMS |Packet Pg. 24 01 PICTOMETRY ONLINE SERVICES GENERAL TERMS AND CONDITIONS 11iese Pictometry Online Services General Terms and Conditions (the "General Terms and Conditions•'), in combination with the coresponding Pictometry order ronn, ifany, collectively constitute the license agreement (the'·License Agreement") that governs your use of the Pictometry online services (thc "Online Services"), the images available in the Online Services, and all associated metndata and data layers included in, provided with, or derived from those images (the'·Licensed Content") provided by Pictcmetry International Corp. and its affiliated companies (collectively, "Piclometry•'). The lenns "you'• and ·'your" in uppercasc or lowercase shall mean the individual, entity (e.g., corporation, limited liability company, partnership, sole proprictor, etc.) or government agency entering into the License Agreement 1. GRANT OF RIGHTS; RESTRICTIONS ON USE: OWNERSHIP 1.1 You aregranted unonexclusive, nontransfbrable, limited right to access and use the Online Services and the Licensed Content obtained or derived from the Online Services solely for your internal business purposes and not for resale or redistribution.'Ihe rights granted to you include, subject to the restrictions set fonh below and on the Order Fonn, the ight to copy limited portions orthe Licensed Conlent onto your computer to Ihcilitate preparation of hardcopies and i,vrk product records, and the right to make hardcopies of the Licensed Content. provided that the Licensed Content and the permitted copies thereofmuy not be sold, leased, loaned, dislributed, or copied for use by anyone other than you. 1.2 You may not make the Ontine Seivices avaitable toany other party. 1.3 You may not copy the Licensed Content orpartionsthereof onto any computer or storage device or media for Ihe purpose orcreating or maintaining one or more databascs of that content for usc in substitution for subsequent access to the contentthrough the Online Services. 1.4 You may not distribute or otherwise make available any Licensed Conlent to Google or its emliates. either directly or indirectly. 1.5 You may not exploit the goodwillof pictometry, including its tradcrna,ks, service marks, or logos, without the express written consent of Pictometry. 1.6 You may not femove, alter or obscure copyright notices or other notices contained in the Licensed Content. 1.7 You may not offer any part of the Online Services or the Licensed Content fer commercial resale orcommercial redistribution in any medium. 1.8 You may not use the Online Servicesorthe Licensed Contentto compate withany businesses of Pictometly. 1.9 You may not use infoniation included in ihc Online Services or the licensed Content lo determine an individual consumcis eligibility for (a) credit or insurance Ibr personal. family, or household purposes; (b) employment; or (c) a government license or benefit Tim term ··consumer" is defined in the United States Fair Credit Reporting Actat 15 USC §1681. 1.10 You may notoccessthe Online Services via mechanical, programmatic. Tobotic, scripted orany other automated means. Unless othenviseagreed by Pictometry in writing, use of the Online Services is pennitted only via manually conducted, discrete, human-initiated individual search and retrieval activities. 1.11 All right, title, and interest (including all copyrights, trademauks and other intellectual property rights) in t],e Online Services and the Licensed Content in all media belong to Pictometly or its thild party suppliers. Neither you nor any users of the Online Services or the Licensed Content acquire any proprietary interest in the Online Services, the Licensed Content, or any copies thereof, except the limited usc rights granted herein. 2. ACCESS TO SERVICES n 2.1 Only you, youremployees, and tempormy or contract emptoyees dedicated toperforming work exclusively lor you (each, an "IEligible Usef'and collectively, the••Eligible Users") are eligible to access and use the Online Services and the Ucensed Content pursuant to the License Agreement. Each Eligible User to bc provided access to the Online Service shall be assigned a unique login*assword C·Pictometry Credential"} R,r purposes ofaccessinglhe Online Services. You agree thai each Pictometry Credential shall only be used by the Eligible User to whom it was originally assigned and that Pictomelly Credentials may nol be shared whh, or used by, any other person, including othcr Eligible Users. You will promptlydeactivate an Eligible User's Pictometry Credential in the event Lhc Eligible User no longer meets the eligibility requirements or you otherwise wish to lerminate the Eligible User's access !0 the Online Services. You arc responsible for att use ofthe Online Services accessed with Pictometry Credentials issued toyour Eligible Users, including associated charges, whether by Eligible Users or others. You will use reasonable commercial efforts to prevent unauthorized use of Pictometly Credentials assigned to your Eligible Users and vill promptly deactivate any Pictometry Credentialsyoususpeci are lost, stolen, compromised, ormisused. 2.2 Thc Online Services, the Licensed Content, and features and functionality within the Online Services may be enhanced, added to, withdrawn, or otherwise changed by Pictomet,y without notice 2.3 You arc aware and understand that any user data collected or stored by the Online Services may be accessed by US law enfbrcement agencies under the US PATRIOT Act. You hereby release, and agree to hold Pictomelly hamiless from, allclaims against Pictometry withrespect to suchaccess. 3. DISCLAIMERS 3.1 The Online Ser·viccs und the Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute professional engineering or surveying services. 3.2 The Online Services and the License d Content are not to bc relied upon to precisely locate or determine property boundaries and should not be used in lieu ofa professional survey where the accuracy of measurements, distance, height, angie, area and volume, may have significant consequences. 3.3 Allmeasurcments and repons generaled bythe Ontine Scrvices or from the Licensed Content are based upon second order visualization and measurement data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes. 3.4 Contour information obtained from the Online Services cr contained in the Licensed Content is generated tom undersampted elevation data, is provided for in formational purposes only. and is not suitable for use as the basis for hydrographic computations, estimations or analyses. 3.5 While the Ontine Sexvices and the Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained to support such applications and Pictometry and its third party suppliers of the Online Services and the Licensed Content hereby disclaim allliability for damages claims and expenses arising from such use. 3.6 Your reliance on th: Online Services andthe Licensed Content should onty be undertaken afteran independent review ortheir accuracy, completeness, efticacy, timeliness and adequacy for your intended purpose. 3.7 Pictometry und each third party supplier of any portion of the Online Services or the Licensed Content assume no responsibility for any consequences resulting Som the use ofthe Online Services or the Licensed Content. 3.8 Pictomcuy and each third party supplier ofany portion ofthe Online Services or the Licensed Content hereby disclaimall liability for damages, claims and expenses arising Rom or in any way related to the accuracy or availability of the Online Services and the Licensed Content. 3.9 By accepting these General Terms and Conditions or by using the Online Services oI the licensed Content, you waive any and all rights you may have against Pictometg, each third party supplier ofany poltion of the Online Services or the Licensed Content, and each oftheir directors, ollicers, members and 0 employees, arising mit ofuse of or reliance upon the Online Services or the Licensed Content. 4. LIMITED WARRANTY Page 8 of 1 t Christian County,MO- C 186575 20160526 CMT-00047-201 50928 (lueulae,!fiv *Ileulojold : 1863) lueulae.13¥ Aneulojold :weult!08149 in N . .cn 4 0. E 0- id 06 0 : (luautee,Bv *ileluojold : &86Z) luetuaeinv Liatuojold :lueutlpell¥ 4.1 Pictomcily represents and warrants that it has the Tight and authority lo make the Online Services mid the Licensed Content available to you and your ;Packet Pg. 26 Eligible Users asaulhorized expressty by this License Agreement. 4.2 EXCEPT AS OTHERWISE PROVIDED IN SEC1·ION 4.1,'IHE ON]INE SERVICES AND LICENSED CONTENTARE PROVIDED ON AN"AS ]S", •AS AVAILABLE' BASIS AND PICrOMETRY AND EACH THIRD PARTY SUPPLIER OF LICENSED CONTENT EXPRESSLY DISCLAN ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE 5. LIMITATION OF LIABILITY 5.1 No Covered Party (as derined below) shallbeliable forany loss, injuiy. claim, liability, or damage ofany kindresulting in any way from (a) any errors in or mnissions from the Online Services or the Ucensed Content, (b) the unavaitability or interruption of the Online Scrvices or any features thereof or the 1.icensed Content, (c) your or an Eligible User's use olhhe Online Services or the Licensed Content, (d) the loss or corruption of any data or equipment in connection with the Online Scrvices or the Licensed Content, (e) the content, accuracy, or completeness oftlic Licensed Content, alI regardless of whether you received assistance in the use of !!ie Online Service from a Covered Party. m any delay or failure in performance beyond the reasonable control oru Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the Online Services. 5.2 'Covered Party' means (a) Pictometly and any officer, director, employee, subcontractor, agent successor, or assign of Pictometly: and (b) each third party supplier ofany Licensed Content, third party alliance entity, theiraniliates, and any officer, director, employee, subcontractor, agent successor, or assign of any third party supptier orany Ucensed Content or third party alliance entity and their affiliates. 5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISINGOUT OP OR RELATING TO THE ONLINE SERVICES ORTHE LICENSED CONTENT OR THIS LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT YOU PAID FOR RE ONLINE SERVICES IN'IHE TWELVE MONTH PERIOD IMMED]ATELY PRECEDING THE DATE THE CLAIM AROSE. YOURRIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE AGAINST ANY COVERED PARTY. 5.4 TO THE FULLEST EXTENT PERN€SSIBLE BY APPLICABLE LAW, NEITHER YOUNOR THE COVERED PARTIES WILL BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WIBIOUT LIMITATION, ATTORNEYSFEES)INANYWAYDUETO, RESULTINGFROM, ORAR!SINGINCONNECTIONWITHTHEONLINE SERVICES, THE LICENSED CONTENT, OR-FilE FAILURE OF ANY COVERED PARTY TO PERFORM rTS OBUGATIONS. THE FOREGOING LIMITATION OF LIABILITY SHALLNOT APPLY TO A PARTY'S INDEMNITY OBUGATIONS OR YOUR (AND YOUR ELIGIBLEUSERS') INFRINGEMENTOF INTELLECTUALPROPERTY ORMISAPPROPRIATIONOFPROPRIETARYDATA BELONGINGTOPICTOMETRYORITS TII]RD PARTY St]PPLIERS. 5.5 Notwithstanding anything to the contrary in this Section 5: {a) Irlhere is a breach orthe warranty in Section 4 1 above, then Pictometry, at its option mid expense. shall either defend or settle any action and hold you hamiless against proceedings or damages of any kind or description based on a third party's claim o f patent, tademark service mark copyright or trade secret infringement related touseoflhe Online Services or the Licensed Content, asserted againstyou by such third party provided: {i) al! use of the Online Services and the Licensed Content,as in accordance with this Ucense Agreement; (ii) the claim, cause of action or infringement was not caused by you moditying orcombining the Online Services or the Licensed Content with or into other products, applications, images or data not approved by Pictometry; (ili) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the investigation, defense and settlement of such claim. You, al Pictomctiy's expense, shall reasonably cooperate with Pictomet}y in connection with the roregoing. (b) In addition to Section 5.5(a), if the Online Services, the operation thereof or the Licensed Content become. or in the opinion of Pictometry are likely to become, the subjectofa claim ofinfringcment, Pictomet,ymay, at its optionand expense, either, {i) procurc foryou the right to continue using the Online Services or the Licensed Content, (ii) replace or modify the Online Services or the Licensed Content so that tlicy become non-infringing; or(iii) terminate the License Agreement on notice to you and grant you a pro-rata refund or credit (whichever is applicable) for any pre-paid thes or fixed charges. (c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein. 6. MISCELLANEOUS 6.1 The terms and conditions ofthis License Agreement maybe changed from time to time immediately upon notice to you. .Ii any changes are made to this License Agrecment, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you or your Eligible Users but will apply to at! simitorly situated Pictometly customers using the Online Services. You may terminate this License Agreement upon Mitten notice 10 Pictomctry if any change to the tenns and conditions of this License Agreement is unacceptable to you. For termination to bc effective undcr this Section 6.1, uritten notice of termination must be provided to Pictomelly within 90 days ofthe effective date ofthe change. Continued use ofthe Online Services following lhe effective date ofany change constitutes acceptance of th¢ change, but does not affect the foregoing tennination right. Except as provided above, this License Agieement maynotbe supplemented. modilied or otherwise revised unless signed by duly authorized representatives ofboth padies. Furthermore, this Ucense Agreement may not be supplemented, modified or otherwise revised by email exchange. even if tile email contains a printed name or signature Eme bearing signature-like iont. The foregoing does not prohibit the execution ot electronic contracts bearing electronic signatures of authorized representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated. 6.2 In the event of a breach of this License Agreement by you, any Eligible User or someone usingthc Pictometry Credential of un Eligible Uscr, Pictomeay may temporarily suspend or discontinue providing access to the Online Services to any or all Etigible Users without notice and Pictomeny may pursue any other legal reinedies available to it. 6.3 All notices and other communicationshereunder shall bein writing ordisplayed electronically in the Online Scrvices by Pictometry. Naticcishull be deemed to have bl en properly given on the date deposited in the mail, if mailed; on the date first made available, if displayed in the Online Services: or on the date received, if delivered in nny other manner. Legal notices to Pictometry should besentio Pictometry, Atm: General Counsel. 25 Melhodist Hi]I Drive. Rochester. New York 14623. 6.4 The failure of you, Pictomety, or any third party supplier of the Online Services or any Licensed Content to enforce any provision hereof shall not constitute or be construed as a waiver cfsuch provision or of the right to enforce it at a later liane. 6.5 Neither you norany Eligible Uscr may assign or otherwise transfer your rights ordelegate your duties under this License Agreement without the prior written consent offictomeuy. Any attempt byyou or any Eligible Userto assign, transferor delegate your rights or obligations under this License Agreementivithout Pictometry's consent shall be void, and shall also void the limited license granted toyou by this License Agreement. This License Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and ttieir respective successors and permitted assigns. 6.6 This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. Unless you are a government entity, in the event that any legal proceedings are cominenced with respect to any matter arising under this License Agreement, the parties specifically consent and agree that the courts of the S tate of New York or, in tlie allemative, the Federal Courts located in the Statc of New York 0 shall have exclusive jurisdiction over each of the parties and over the subject matter orany such proceedings, and Ulat the venue orany such action shall be in Monroe County, New York or the U.S. District Court for the Westem District of New York, as applicable. Page 9 of 11 Christian County, MO- CI86575 10160526 CMT-00047-20150928 - (watuae,15¥ kneulojoid : X863) Wewee.15¥ Anettiolold :lueullpellv 9 N · .6 N .0- CH 0 m I % 0 , (lueluee,54 Anatuojold : 8862) lueulee.16¥ Al}eulojoid :luelulloeuv 2.3.a 6.7 This License Agreement will be enforced lo the fullest extent pcnnitted by applicable law. Ifany provision ofthis License Agreement is held to be invalid or Packet.Pg. 28 · unenforceable toamy extent, then (a) such provision will be interpreted, consbucd and rc formed to the extent reasonably required to render it valid, enforceable and consistent with its original intent and (b) such invatidity or unenforceability will not affect any other provision of Ails License Agreement. 6.8 Where applicable, each affiliated company of Pictometryand each third party supplier of the Online Services or any Lice:,sed Content has the right to assert and enforce the provisions of this Licelise Agreement directly on its own behalf as a third party beneficiary. 6,9 [n the event ofa breach of your obligations under this License Agreement or your payment obligations uith FespeCt to access to the Online Services or the Licensed Content, you agree to pay all ofrictometry's costs ofenforcement and collection, including court costs and reasonable attornew fees. 6,10 This License Agrce,nent constitutes the entire agreement of the parties with respect to its subject matter and replaces aud supersedes any prior written or verbal communications, representations, proposals or quotations relating to that subject matter. {END OF ONLINE SERVICES GENERAL TERMS AND CONDIVONSI Page toor 11 Christion County, MO - C 186575 20160526 CMT-00047-20150928 (lueulee.liv X.neutolo!d : L863) luetuee.lf)V *ileulojoid :Jueull!08#v ' 0, 0 Mi . a. el 1 0 m O. (3 (lueuteekfi¥ Aneutolold : 1863) iueulee.IBV kneulojold :JuettilliBUV Packet Pg. 30 1 2.3.a SECTION C NON-STANDARD TERMS AND CONDITIONS Applicable Law: Notwithstanding anything to tlie contrary set forth elsewhere in this Agreement, this Agreement and any modifications, amendments or alterations shall be interpreted. construed and enforced iii att respects in accordance with the laws of the State ofMissouri, excluding its conflicts oflaw principles. Each party irrevocably consents to the exclusivejurisdiction of the couds ofthc Statc ofMissoilri in connection with any action to enforce the provisions ofthis Agreement, to recover damages or other relief for breach or de fault under this Agreement, or otilerwise arising under or by reason ofthis Agreement. [END OF NON-STANDARD TERMS AND CONDITIONSI ...... Page 1 l ori I Christian County, MO-C186575 20160526 CMT-00047-20150923 (juetuae.:Bv kneulojoid : L863) Weulee.JEiv X.1 jeutojoid :luettilloeuv 4., 13; ki, 04 01: 0- · 1 n 0 BU!20Jug :lueulaololuE 104051¥ 4;noA :iueuleo.loium IAAa-slue.19 : 9860 104001¥ ttinoA :lueu!40euv 2.7·0% Lurt i rrAL 1 U?0®ketpgf 32: · .girm HS-1 Revision Reason: Other Version: 3 05/27/2016 Missouri Department of Transportation Project Title: Youth Alcohol Enforcement Traffic and Highway Safety Division RO. Box 270 Project Number. 16-15+At--101 830 MoDOT Drive Project Category: Transfer Jefferson City, MO 65102 Phone: 573-751-4161 Program Area: 154/164 Alcohol Fax: 573-634-5977 Name of Grantee Funding Source: 154 AL/20.607 Christian County Sheriffs Office Type of Project: Initial Started: 10/01/2015 Grantee County Christian Federal Funds Benefiting State: Grantee Address Local: $3,000.00 110 W Elm St. Room 70 Total: $3.000.00 Source of Funds Ozark, MO 65721-9216 Federal: $3.000.00 State: Telephone Fax Local: $0.00 417-581-2332 417-581-1641 Total: $3.000.00 Contract Period Prepared By Effective: 10/01/2015 Kliethennes, Mandy . Through: 09/30/2016 11 31 04(06!/-10 Authorizing 6fficial Date Project Director Date Highway Safety Director Date It is mutually agreed by the parties executing this contract to the following: the reimbursable costs shall not exceed the total obligated amount of $3,000.00; the recipient of funds shall proceed with the implementation of the program as detailed in attached forms (which become part of this agreement) and shall adhere to conditions specified in attachments (which become part of this agreement); all Federal and State of Missouri laws and regulations are applicable and any addendums or conditions thereto shall be binding: any facilities and/or equipment acquired in the connection with this agreement shall be used and maintained for highway safety purposes; the recipient of funds must complywith the Title VI of the Civil Rights Actof 1964, and the Federal Funds from other sources, excluding Federal Revenue Sharing Funds, will not be used to match the Federal funds obtigated to this project. Page 1 of 17 supiolua huettleOJOJUE! 104001¥ 41nol hueulaoioluE! IAAa-slueig : 9862) 104001¥ LlinoA :lueunpeuv 1.1 Pdcket Pg.,33 1 1 r- N ORDER TO RECEIVE FEDERAL FUNDING, THE GRANTEE AGREES TO COMPLYWITH THE FOLLOWING DONDITIONS IN ADDITION TO THOSE OUTLINED IN THE NARRATIVE OF THE CONTRACT. 1 RELATIONSHIP: The relationship of the Grantee to the MIssouri HIghways and Transportation Commission (MHTC) shall be thal of an independent contractor, not that of a joint enterprlser, The Grantee shall have no aulhotity to bind the MHTC for any obligation or expense without the express prior wfitten approval of the MHTC. This agreemenl is made for the sote benefit of the parties hereto and nothing in the Agreement shall be construed to give any rights or benefits ke anyone other than the MHTC and the Grantee. It. EQUIPMENT A. PROCUREMENT:Grantee may use its own procurement regulations which renee applicable state/local laws, rules and regulations provided they adhere to tile following: 1. Equipment with a cost of $3,000 or more must be purchased on a competitive bid basis, or purchased through Ilse of state cooperative procurement; 2, Price or rate quotations shan be solicited from at least three {3) qualified sources; 3. All procurement transactions, regardless of whether by seated bids or by negotiaticr, shall be conducted in a manner thal provides maximum open and free competition; 4. Grantees shall have a clear and accurate description of the item to be purchased. Such description shall not, in competitive procurements, contain features that unduly restrict competition. A 'brand name or equal' descriplion may be used asa means b define the performance or· other requirement of a procuremenl; 5. tf for some reason the low bid is not acceptable, the Grantee must have written approval from the MHTC ptor to bid approval and purchase. G. Grantees Will make a good faith effort to utilize minority and women owned businesses within resource capabilities when procuring goods and services. B. DISPOSITION: The Grantee shall make written request to the MHTC fer instructions on the proper disposition o f ati Items of equipment provided under the terms of Ufs contractwith a cost or $5,000 ormore. Grantee must keepand maintain equipment with a cost ofunder $5,000 unlitttls no longer useful for Ils originally intended purpose. C. REPLACEMENT: No equipment may be funded on a replacement basis. Partidpation In equipment and manpower projects must be in addition to the granteet previouslwelve months authorized strength. 111, FISCAL RESPONSIBILITY A. MAINTENANCE OF RECORDS: The Grantee agrees that the Commission and/or its designees or representatlves shall have access to all records related to the grant. The Grantee fulther agrees that the Missouri Department of Transportation (MoDOT) Tramc and Highway Sarely (HS) Division, the National Highway Traflic Safely Administration (NHTSA), the Federal Highway Administration (FHWA) and/or any Federal audit agency with jurisdidian over this program and the Auditor of the Slate of Missouri or any of their duly autholized represenbtlves may have access, for purpose of audit and examinations, to any books, documents, papers or records maintained hy the Grantee pertaining to this contract and further agrees to maintain such books and records for three years after the date of final prolect disposition. a. REIMBURSEMENT VOUCHER, SUPPORTING DOCUMENTATION AND PAYMENT SCHEDULE: The MHTC agrees to reimburse the Grantee for accomplishment of all authorized activities performed under this contract. Reimbumement proceedings will be initiated upon the receipt of a claim voucher and supporting documentation from the Grantee, as required by the MHTC. The voucher must renect actuat costs and work accomplished during the project period, to be submitted on the appropriate MHTC cenitted payroll form or in a formal approved by the MHTC, and shall Indude project number, project period, hours worked, rate of pay, any other allowable expendltures, and must be signed by the conlracting omcial. Vouchers should he received by the MHTC within ten (10) working days from the date of the autho,izing offidallproject director's signature. Final payment is contingent upon receipt of Anal voucher. AUDITS: Grantee will be responsible for the required supporting documentation no lafer than 30 days after the end of the contract period. C. ACCOUNTING: The Grantee shall maintain all documentation in file for audit review; failure to provide supporting documentation at the time of audit could result in questioned costs. The Grantee must document the following: (1) Receip! offederal funds, (2) dateand amount paid to officers, (3) ofticers timesheet (regular hours and overtime hours). Documentalion shall be kept available for inspection for representatives of the MHTC for a period of three years following date of final payments. Copies of such records shall be made available upon request. D. OMBAUDan If the Grantee expands INe hundred thousand dollars ($500,000) or more In a year In federal financial assistance It is required to have an independent annual audit conducted in accordance with OMB Circular A -133. A copy of the Audit report shall be submitted to MoDOT within the earlier of thirty (30) days after receipt of the auditor's repart(s}, or nine (91 months aner the end of the audtt period. Sublect to the requirements of OMB Circular A-133, If the Grantee expends less than live hundred thousand dollars ($500,000) a year, the Grantee may be exempt from auditing mquirements for that year, but records must be available for review or audit by applicable state and federal authorities. Failure ia furnish an acceptable auda may be basis for refunding federal hinds to the MHTC. Cost records and accounts pertaining to Ula work covered by this contract shall be kept available for inspection for representatives of the MHTC for a period of three (3) years following date or nnal payments. Copies of such records shall be made available upon request tv. TERMINATION: Ir, through any cause, the Gmntee shall fall to fullill in timely and proper manner Its obugation under this contract, or U the Grantee shall violate any of the covenants, agreements or supulations of this contract, tile MHTC shall thereupon have the right to terminate this contract and withhold further payment orany kind by giving written notice to the Grantee or such termination and spedfying the effective date thereof, at least thirty (30) days before such date. The MHTC shall be the sole arbitrator of whether the Grantee or Its subcontractor Is performing its work In a proper manner with reference to the quality of walk performed by the Grantee-or its subcontractor under the provisions of this contract. The Grantee and the MHTC further agree that this contract may be terminated by either party by giving wfitten notice of such termination and specifying Ihe efrectlve date thereof, at least thirty (30) days before such date. V. STATUTORY REQUIREMENTS A. COMPLIANCE: The Grantee must comply with the following Statutes or Rules: 1. Peace Omcer Standards and Training (P.O.S.T.) Chapter 590 RSMo Department of Public Safety (DPS) cartincatkn of peace omcers 2. State.vide Tramc Accident Records System (STARS) 43.250 RSMo-Law enforcement omcer to file all crash repofts with Missouri State Highway Patrol (MSHP). 4. Uni form Crime Reporting RSMo 43.505-Crime Inddent reports shall be submitted to DPS on forms or in formal prescribed by DPS. 5. Racial Proliling RSMo 590.650-Law enforcement agency to lile a report to the Attorney General each calendar year. Page 2 of 17 Eu!010;ua :lualueoJOJUB 1040019 4}noA hueuleololua IMO-Slue,9 : 9863) 101!001¥ 41nol :lueuttioeuv | 4 Padket Pg, 346 -11 1 1, 0 227:a B. ue vul Ar,u unli :,cout.Aitur,e. 11,u uniuju owies uepar,ment 0, iransponation 5 tum uu, ; common grant n.nes ar z Lr K ran izul, adopted the Oftice of Management and Budget's (OMB) revised Uniform Administrative Requirements. Cost Principles, and Audit Requirements for Fedeml Awards at 2 CFR Part 200 with DOT-spedfic devialions. The regulations at 2 CFR Parts 200 and 1201 supersede requirements from 23 CFR fans 18 and 19 and OMB CIrculars A-21, A-50, A-87, A-89, A-102, A-110, A-122, and A-133, beginning with the federal liscal year 2016 highway safety grants. The Grantee shall comply wilh all requimments of 2 CFR Parts 200 and 1201 beginning with the federal fiscal year 2016: starting October 1, 2015. Fullher guidance on these new regulations will be provided by MHTC when it becomes available, Ir US DOT guidance necessitates significant changes In this contract, MHTC and Grantee will enterinto a contractamendment to ensure all panics are In compliance with the new regulations contained in 2 CFR Part 200 and 1201. VI. PRODUCTION & DEVELOPMENT COSTS: Items produced wilh federal funds are within the public domain and are not bound by copyright restlictlons. All Items produced wilh federal funds, in whole or In part, must acknowledge this by deatiy Indicating thal MoDOT Traffic and Highway Safety funding supported this effort. Examples may include, but are no! limited lo print materials; incentive items; audioMdeo productions; and training aides such as cunicula orwolkbooks. Any materials developed under this contract must be submitted to the MHTC for approval prior lo final print and diskibulion. Copies of all·final products are to be provided to the MHTC. The MHTC has the right to reproduce and distribute matelials as tha MHTC deems appropriate. VII. INDEMNIFICATION: Option 1 below onl y applies to Clues, Counties and political subdivisions of the Slate of Missouri. Option 2 applies to aO other entities (e.g. non-profit, private institutions). OPTION 1: A. To the extent allowed or Imposed by taw, the Grantee shaO defend, indemniTy and hold harmless the MHTC, Including its members and MoDOT employees, from any daim or Ilabltlty whether based on a dalm for damages to real or personal property or to a pemon for any matter relating to or arising out of the Grantee's wrongfu[ or negllgent performance of its obligations under this Agreement. E. The Grantee will require any contractcr procured by the Grantee to work under this Agreement: 1. To obtain a no cost permit from the MHTC's district engineer prior to working on the MHTCs right -of-way, which shall be signed by an authorized contractor representative (a pennit from the MHTC's district engineer will not be required for wolk outside of the MHTC's Iight-of-way); and 2. To carry commercial general liabinty insurance and commercial automobile tiabnity insurance from a company authorized to issue insurance in Missouri, and to name the MHTC, and the MoDOT and its employees, as additional named insured's in amounts sufficient to cover the sovemign immunity limits For Missouri public entittes as calculated by Ihe Missouri Depattment of Insurance, Financial Instituiions and Professional Registraton, and published annually in the Missouri Register pursuant !0 Section 537.610, RSMo. C. In no event shall the language of this Agreement constitute or be construed as a waiver or Ilmitatian for either party's rights cr defenses with regard to each party's applicable sovereign, governmental, or official immunitles and protedions as provided by federal and state constitution or law. .. OPTION 2: The Grantee shall defend, indemnify and hold harmless the MHTC, including its members and the MoDOT employees. from any claim or liabilily whether based on a daim for damages to real or personal property or to a person for any matter relaling to or arising out of the Grantee's performance of its obligations under this Agreement. Vill. AMENDMENTS: The Budget Proposal within this Agreement may be revised by the Grantee and Ihe MHTC subject lo the MHTC's approval without a signed amendment as long as the total contract amount is not altered. Prior to any revision being made to the Budget Proposal, Grantee shali submit a wfitten request to the MHTC requesting the change. Any either change in this Agreement, whether by modification or supplementatton, must ba accomplished by a fonnal contract amendment signed and approved by the duly authodzed representative of the Grantee and the MHTC. tx. MEC REPRESENTAIVE: The MoDOT Traffic and Highway Safety Division Director is designated as Ihe MHTC's representative for the purpose or administering the provisions of this Agreement. The MHTC's representative may designate by written notice otherpersons having the authority to act on behalf oi the MHTC in furtherance of the performance of this Agreement. X. ASSIGNMENT: The Grantee shall not assign, transfer, or delegate any interestin this Agreement without the prior Written ccnsent of the MHTC Xi. LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. Tile Grantee shall comply with an local, slate and federal laws and regulations refaUng to the perimmance of this Agreement. XII. VENUE: It Is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. XIII. SECTION HEADINGS: All section headings contained in this Agreement are for the convenience of mference only and ara not intended to dafina or limit the scape of any provision of this Agreement. X1V. NONSEGREGATED FACILITIES (Applicable to contracts over $10,000) Grantee and its subcontractors, suppliers and vendors, should meet Federal requirements regarding nonsegregated facilities. XV. FUNDING ORIGINATION AND AUDIT INFORMATION The National Highway Traffic Safely Administration (NHTSA) funds the following program areas: Section CFDA# Proaram TItle 402 20.600 Staleand Communtty Highway Safety Programs 410 20.601 Alcohot-Impaired D,iving Countermeasures Incentive Grants I 154 20.607 Alcohol Open Container Requirements 164 20.608 Minimum Penalties for Repeal Offenders for Ddving While Intoxicated 408 20.610 State Traffic Safety Info,mation System Improvement Grants 1906 20.611 Incentive Grant Program to Prohibtt Racial Profiling 2010 20.612 Incentive Gann! Program to Increase Motorcyclist Safely 2011 20.613 Child Safety and Child Booster Seats Incennve Grant Page 3 of 17 2 2:7·8 1.,,1 405b BuloioluB !:Ualliaoio;UE 10400[v 41nOA : 1UaLUeSJO;Ual IAAD-slueie : 9861) 104001¥ 4:nOA :lueuilloellv 20.616 National Priority Safety Programs | 1 pa¢kdt:1g; 35 405c 20.616 National Priority Safety Programs 405d 20.616 National Priolity Safety Programs 405f 20.616 National Pdority Safety Programs XVL FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) The State witl comply with FFATA guidance, OMB Guidance on FFATA Subwardand Executive Compensation Repod/ng, August 27,2010, thllow/A,Avw.fsrs.aov/documents/OMB Guidance on FFATA Subaward and Execut Comrensation Reooftinc 08272010.DdA by repatingto FSRS.gov for each sub-grant awarded: A. Name of the en Uty receiving the award; B. Amount of the award; C. Information on the award Including transaction type, funding agency, the North American Industry Classification System code or Catalog of Fedetal Domestic Assistance number (where applicable), program source; 0. Localion of the entity receiving the award and the primary location of performance under the award, including the dly, State, congressional district, and country; and an award title descliplive of the purpose of each funding action; E. A unique Identifier (DUNS): F. The names and total compensation o f the Ave most highly compensated omcers of the entity If: 1. The entily in the preceding fiscal year received- a. 80 percent or more of its annual gross revenues in Federal awards; b. S25,000,000 or mcre In annual gross revenues from Federal awards; and 2. The public does not have access to Infomation about the compensation of the senior executives of the entity through pertodlc repotts med under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 780(d)) or section 6104 of the Internal Revenue Code of 1986; G. Other relevant information specilied by OMB guidance. XVI!. NONDISCRIMINATON (applies to subreciplents as wel! as States) The State highway safety agency will comply wilh all Federal statutes and Implementing regulations relaung to nondiscrimInalon. Ihese indude but are not limited 10: (a} Tilla VI of the Civil Rights Act of 1964 (Pub. L. 88-352), which prohibits discrimination on the basis of race, cclor ornational origin (and 49 CFR Part 21): (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabintation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Put. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibils discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discriminallon Act of 1975, as amended (42 U.S.C. 6101-6107), which pmhbils discrimination on Ihe basis of age: (a) the Civil Rights Restoration Actor 1987 (Pub. L 100-259), which requires Federal-aid recipients and al! subreciplents to prevent discrimination and ensure nondisclimination in att of their programs end activities; (1) the Diug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitatton Act of 1970·(Pub. L 91·616), as amended, relating to nondiscrlminaUon on the basis of alcohol abuse or alcoholism, (11) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Tiae Vill or the Civil Rights Act of 1968, as amended (42 U.S.C.3601, et sec.), relating to nondiscrimination in the sale, rental or financing of housing; 0) any othernondiscrimination provisions In the specific statute(s) under which application for Federal assistance is being made: and (k) the requirements of any other nondiscrimination statule(s) which may apply to the application. XVI!!.THE DRUG-FREE WORKPLACE ACT OF1988 (41 U.S.C. 8103) The State witt provide a drug-free workplace by: A. Publishing a statement noufying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controned substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of sud, prohibilion ; B. Establishing a drug-free awareness program to Inform employees about: 1. The dangers ordrug abuse in the workplace. 2. The grantee's policy of maintaining a drug-free workplace. 3. Any available dfug counseling, rehabilitation, and employee assistance programs. 4. The penalties thal may be Imposed upon employees for drug violations accuring in the workplace. 5. Making It a requirement that each employee engaged In the performance of the grant be given a copy o f the statement required by paragraph (a). C. Natifying Ihe employee In Ula statement required by paragraph (a} that, as a condition of employment under the grant, tile employee will- 1. Abide by the terms of the statement. 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than live days aftersuch conviction. D. Notifying the agency within ten days after receiving notice under subparagraph (d}(2) from an employee or otherwise receiving actual notice of such conviction. E. Taking one of fhe rollowing actions, within 30 days of receiving notice under subparagraph 01(2), with respect to any employee who Is so convicted· 1. Taking appropriate personnel action against such an emptoyee, up to and Including termination. 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilttation program approved for such purposes by a Federat, State, or local health. law enforcement cr other appropriate agency. . F. Making a good faith elrott to continue to maintain a drug-free workplace through implemenlauon of att of the paragraphs above. XIX. BUYAMERICAACT {applies to subrecipients as well as States} The Stale will comply with the provisions or the BuyAmerica Act 09 U.S.C. 53230)), which contains the following requlrements: Only steel, Iron and manufactured products produced tri the United States may be purchased with Federal funds unles s the S e crelary of Transponation detennines that such domestic purchases would be inconsistent with the public Interest, thalsuch materials are not reasonably available and of a satis factory quality, or that Induslon of domestic materiats witt increase the cost of lhe overall project contract by more than 25 percent. Clear Justincation for the purchase of non-dcmestic items must tx, in the form of a waiver request submitted to and approved by the Secretary of Transponation. Page 4 of 17 Supiolum 'lueulaoioluE 104001¥ 4;noA hueluemoluE IMACI-Sluele : 9861) lottoolv 41noA :lueuilloellv 1- Pitcliet.Pg,>36 41 31La X. POLITICALACTIVITY (HATCH ACT CONTRACT CONDITIONS - PAGE 5 (appties to subreciplents as wall as States) - The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which timits the political activities of employees whose principal employment activities arc funded in whole or in part with Federal funds. XXL CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrectplants as well as States) Cenincation for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certilies, to the best of his or her knowledge and beHef, that 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to innuenca an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with Ihe awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, contlnualton, renewal amendment, or modification of any Federal contract, grant, loan, or cooperative agreement 2. I f any funds other than Federal appropriated funds have been paid or win be paid to any person for innuendng or attempting lo influence an omcer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connedion with this Federal contract, grant, loan, or cooperalive agreement, Ihe undersigned shaM complete and submit Standard Fonn-LLL, •Disdosure Form to Report Lobbying," in accordance with its instructions, 3. The undemigned shall require that the language of this certilication be Included in the award documenls for all sub--award at all Nets Unduding subcontracls, subgrants, and tontracis under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certilication is a material representation cf fact upon which reliance With Federal Register/Vol. 78, No. 15 /Wednesday, January 23,2013 /Rules and Regulations 5027 was placed when this transaction was made or entered Into. Submission of this cerlinicatlon Is a prerequistle for making or entering into this transaction Imposed by section 1352, title 31, U.S. Code. Any person who falls to file the required certilication shall be subject lo a civil penalty of not less than $10,000 and not mora than $100,000 for each such failura. )0(11. RESTRICTION ON STATE LOBBYING (applies to subreelplents as well as States) None of the funds under this program will be used for any adivity speciOcally designed to urge or influence a State or local legislator to favor or oppose the adoption of any spednc legislative proposal pending before any State or local legislative body. Such activities Indude both direct and indirect (e.g., -grassrools-) lobbying advities, with one excepuan. This does not preclude a State oilidal whose salary is supported with NHTSA funds from engaging in direct communications with State or locallegislative of:idats, in accordance wilh customaly State prnctice, even if such communications urge legislative offidals to favor or oppose the adoption o f a specific pending legislative proposal . XX!!L CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies ta subrecipients as wall as States] Instructions for Plimary Catificalion 1. By signing and submitting this proposal, the prospective primary participant is providing the cartificatlon set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of panicipation In this covered transaction. The prospective·participant shall submit an explanation of why it cannot provide the certification se! out betow. The certification or explanation will be considered in cennection with the department or agency·s determination whether to enter into this transaction. However, failure'of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from partidpation in this transac[ion. 3. The certification In this dause is a material representalion of fact upon which reliance was placed when the department or agency determined to enter into this transaction. W It is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies avallable to the Federal Government, the depanment or agency may terminate this transaction for cause or default. 4. The prospective primaty participant shall provide Immediale written notice to the depadment or agency to which this proposal Is submitted if at any time the prospective primary panicipant teams Its certification was erroneous when submitted or has become erroneous by reason of changed drcumstances. 5.The terms covered Iransaction, debaned, suspended, inellgible, tower tier covered transaction, pallicipant, person, primary covered transaction, prindpa/, proposal, and volunta* exduded, as used in thts clause, have the meaning set out In the Definittons and coverage seclions of 49 CFR Part 29. You may contact the depallment or agency to which this proposal Is being submitted for assistance in obtaining a copy or those regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be'entered into, i! shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, dabarred. suspended, declared ineligible, orvolunlarily excluded from participation In mis covered transaction. unless authorized by the department or agency entering into this transacticn. 7. The prospective primary participant further agrees by submitting Ihis proposal that it will indude the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exdusion-Lower Tier Covered Transaction," provided by the depanment or agency entering into this covered transaction, without modification. in alltower tier covered transactions and in al! solicitations for lower tier covered transactions. 8. A parldpant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it Is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended. ineligible, or voluntarily exduded from the covered transaction, unless it knows that Ihe certilicalion is erroneous. A participant may decide Lhe method and frequency by which It determines the eligibility of Its principals. Each participant may, but is not required lo, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system or records in order to render in good faith the certificalion required by this dause. The knowledge and information of a participant Is not required to exceed that which is nonnally possessed by a pmdent person in the ordinary course of business dealings. Page 5 of 17 ...................................... -1 , 2.7.a | Buloloium hueuleo.loluE 104001¥ 4;noA !:Uetuaoiolua IAAG-Slue.19 : 9860 1040019 4;noA :lueu,40811'11 1 CON I KAC I CONDI I IONS -PAGE 6 | lipadket Pg. 377 | 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaclion with a person who is pmposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from parUcipation in this tmnsaclon, in addition 10 other remedies available [o the Federal Government, the department or agency may terminate this transaction for cause or default. Con#ication Regarding Debannent, Suspension, and Other Responsibility Matters-Primary Covered Transadions a. The prospective primary participant certifies to the best of Its knowledge and belief, that its principals: (1) Are not presenlly debarred, suspended, proposed for debarment, dedared Ineligible, or voluntarily exduded by any Federal department or agency: (il) Have not wilhin a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of hud or a criminal offense in connection wilh obtaining, attempting to obtain, or performing a public (Federal, State or tccal) tansaction or contract under a public transaction; violation of Federal or State antitn,st slatutes or commission ofembezziement, theft, forgery, blibely, falsification ordestruction of record, making false statements, or receiving stolen property: (Iii) Are not presently indicted for or otherwise climinally or civilly charged by a governmental entity (Federal. State or Locai) with commission ofany or the offenses enumerated in paragraph (1)(b) of this certlilcation; and (iv) Have not wilhin a three-year period preceding this applicatlon/proposal had one or more pubtic transactions (Federal, State, or local) terminated for cause or default. b. Where the prospeclive primary participant Is unable to certily to any of the Statements in this certification, such prospective participant shall attach an explanation [c this proposal. Instructions for Lower TIer Centlicalion 1. By signing and submitting this proposal,the prospective lowar liar participant is providing the cenification set out below. 2. The certification in this clause is a material representation offact upon which reliance was placad when this transaction was entered into. If it is later determined fhal the prospective lower tier participant knowingly rendered an erroneous certincation, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue avaitabla remedies, including suspension and/or debannent. 3. The prospective+tower tier participant shall provide immediate written nolice to the person to which this proposal.Is submitted If at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed drcumstances. 4.Ihe terms covered transaction, debamd, suspended, inetigible, lower Uer covered transaction, participant, person, plimary covered fransaction, pdocipal, pmposal mid vohmlar#yexch,ded, as used in this dause, have the meanings set out In the Definllion and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal Is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower Ner panlcipant agrees by submitting this proposal that, should the proposed covered transaction be entered Into, It shaU not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared Ineligible, or voluntarily excluded from participation In this covered transactlon, unless; authorized by the department or agency with which this transaction odginated. 3) 6. The prospective lower tier participant further agrees by submitting this proposal that It will include the dause with 5028 Federal Register / Vol. 78, No. 15 /Wednesday, Januaty 23, 2013 1 Rules and Regulations "Certification Regarding Debarment, Suspension, Ineligibilityand Voluntary Exclusion-Lower Tier Covered Transaction,"without modification, in all lower tier covered transactions and in all soncitations for lower Ner covered transactions. (See below) 7. A participant in a covired transaction may rely upon a cartificatlon of a prospective participant in a lower tier covered transaclion that it is not proposed for debarment under 48 CFR Part 9. subpart 9.4, debarred, suspended, ineligible, or volunlarily exduded from the covered transaction, unless It knows that the certilication is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required 10, check Ihe Ust of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the roregcing shall be construed to require estabtishment of a system of records In order to render In good faith the corlincalion required by this clause. The knowledge and information of a participant Is not required to exceed thal which Is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, ira partlcipant In a covered tensactlon knowingly enters inlo a lower tier covered transaction with a person who ts proposed for debannent under48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily exduded from partidpation In this transaction, In addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue avaUable remedles, induang suspension and/or debarment. XXIV. Certinetion Regarding Debarment, Suspension, Ineligibl[!ty and Voluntary Exclusion-Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily exduded from partidpanon in this transadon by any Federal depailment or agency. Z Where the prospective lower tier participant is unable 10 certify to any of the statements In this certincation, such prospective participant shall allach an explanation !0 this proposal, CONTRACT REQUIREMENTS THE FOLLOWING REQUIREMENTS ONISAPPLYTO CONTRACTS THAT INCLUDETRAINING: Agencies offering the MHTC-funded courses must adhere to the following standard elements required for training contracts. A Acourse schedule must be presented to the MHTC program coordinatorat least 30 days prior to the proposed training. The schedule should include: litle of course; date(s); time: exact location; and agenda or syllabus. Any changes to the course schedule must have prior approval from the MHTC. B. Evaluation will be a 2-step process to Include: 1. Student Evaluation of the training a. Each student must complete a survey form at the completion of the workshop/imining. The survey will ask a series of questions concerning adequacy of: training received: instructor's presentation; training facilityjlocation; and worth of the training. b. The evaluation form must be developed by the grantee and approved by the MHTC prior to use. 2. Inslructor evaluation of the students' comprehension and understanding of the material presented . Page 6 of 17 2.7.a | BU!20;Ug :lueltieojoluE 1040019 111no,l hueutasiolua iMa-slueis : 9862) 104001¥ 4110A :lueullpeUV C. The grantee must pmvlde a sign-up sheet for every dass-a typed list of everyone who registered is not acceptable, The sign-up sheet must capture i.: Packet Pg· 38 : the following Information: Title of the cIass 0- 1 Date(s) and location of cIass 2 3 Name orattendees 4 Signature of attendees Business address, telephone number and/oremail address o reach attendee D. Every effort should be made to enroll a minimum of n feen (15) students per class. E. Copies of the student evaluallons, instmotorevaluattons, number of students enrolled/number of students attending, and participant sign-up sheets must be submitted to MHTC not later than thlity (30) days after the training has been conducted. THE FOLLOWING REQUIREMENTS APPLY TO LAW ENFORCEMENT AGENCIES ONLY: A. PROBLEM IDENHFICATION Agency must develop a selected traffic enforcement plan by evaluating crash data Involving fatal , disabling and moderate Injuries. This will be done on an annual basis lo determine the highest crash locations, 10 Indude: month of year, day of week, time of day, and causallon factorn. This plan must be Used to determine locations utilized in site selection for conducting enforcement efTorts, Any changes to the enforcement plan must be made in wliting to the MHTC project coordinator In advance of enforcement efforts. B. PROJECTACTIVrnEs 1. Enforcement activities bythe ageng mustramain at the current level. Enforcement efforts provided by this contract must ba in addition to current enforcement activities. 2. Omcers will be permitted and encouraged to issue multiple cilations and/orwritten warnings to-drivers who have committed several violations. 3. Hjgh visibilily enforcement ts a key stategy to redudng traffic crashes; therefore, law enforcement officers working ovellime projects are strongly encouraged to make at least three (3) contacts per hourwhen cor,ducting an enforcement projecl. 4. Agency should report monthly orat least quarterly to MHTC using the Gent Enfomement Ac#vilies Month/y Report Form. 5. Agency Is strongly encouraged to partldpate in ail national or stale mobilization efforts in conjunclion with . or al the direction of, the Trallic and Highway Safely Division. These mobillzations int:lude, but am not timited to: Click It or Ticket campaign. Impaired driving campaign, youth seat belt enforcement campaign, quarterly enforcement elforts. Mobilizatlcn reporting efforts shall be completed using the online mobilization reporting form located at: www.modot.mo.Hov/safetv. 0. Only law enforcement work performed by a duty licensed, Peace Officer Standards and Training certified law enforcement officer will be reimbursed. 7. The Grantee will not be eligible for reimbursement for any individual law enforcement omcer working under this grant In excess of 40 hours for any two week pay period. The Grantee will not be eligible for reimbursement for any individual law enforcement officer working under this grant where said ofticer is daiming to have worked as a law en forcementomcer formore than 16 hours In any 24 hour period. C. PARTNERSHIPS Law Enforcement agencies are stmngly encouraged to participate in the Law Enforcement Traftic Safety Advisor y Council (LETSAC) and attend the 0 general meetings and annual conference. Agendes localed within the metropolitan areas of S!. Louis or Kansas City should participate In Operalion Impact (talfic safety task force). D. ALLOWABLE COSTS Full-time, part-time and reserve officers aze eligible to pattldpate In ovenime enforcement projects . Pan-lime and rese,ve officers must have the same authority as a full-time permanent ollicer. MHTC will reimburse Grantee at oflicer's standard rate of pay in accordance with Grantee policies and -- procedures regarding standardrate of pay and ovenime rate of pay. 1he Grantee wai not be reimbursed at the overtime rate for work that according to Grantee's own poticies and procedums does not constitute overtime, Non-POST certified personnel may be allowed, at the sole discretion of MHTC, in a support/administrative role. Exceptions to allowable costs may be mada with prior written permission o f the MHTC. E DRUNK DRIVING ENFORCEMENT PROJECTS 1. Those officers conducting standardized field sobriety tesling must have 24 hours of Standardized Field Sobrlety Test training to participate in grant funded enforcement efforts. 2. Agency should participate In quarterly enforcement efforts and the national impaired driving crackdown held annually. F. SOBRIETY CHECKPOINTS 1. The MHTC will fund enforcement agendas ta conduct sobriety checkpoints In accordance with standards outlined in the Sobriely Checkpoint Reference Manual and the Sobriet y Checkpoint Supendsor Training program. 2. Sobdety checkpoint enforcement efforts must be coupled with appropriate public information efforts to increase the perceived lisk of arrest and to enhance the actuallisk of anest. 3. Enforcement statistics and the agency's sabriety checkpoint operations plan must be submilled with reimbursement vouchers.· 0 Page 7 of 17 Su!0101113 :jueulao.oluE !04001¥ 4110A 'lueuleololuE! IAACJ-Sjue.10 : 9861) 104001¥ 41rloA :Weult!0811¥ *.2.7:84 and 3.0% involved someone being seriously injured. During the same time period, there were 20,061 traffic crashes where |Packet Pg. 39 -Alcohol and other drugs contribute substantially to traffic crashes on Missouri's roads, particularly those resulting in death or serious injury. In the 2011-2013 period, 419,658 traffic crashes occurred in the state. Of those, 0.5% resulted in a fatalily one or more drivers and/or pedestrians were under the influence of intoxicants and in the opinion of the investigating officer their Intoxicated condition was a contributing factor to the crash. In these crashes where drivers or pedestrians were impaired by alcohol or other drugs, 717 people were killed and another 2,644 ware seriously injured. It also Is important to note that substance-impaired driving is under-reported as a contributing factor in traffic crashes. This under-reporting is due to driverb undergoing injuries sustained from crashes without being tested for blood alcohol content. Also, some forms of . drug impairment may not be apparent to officers on the scene. As a result, It is an even greater problem than these statistics would Indicate. In addition, 87.7% of substance·impaired drivers killed also failed to wear a safely belt further compounding the problem of substance-impaired driving. A common misconception Is that substance-impaired drivers are primarily injuring and killing themselves. While that is often true, a substantial number of peopte killed and seriously injured In these crashes were not intoxicated by alcohol or other drugs. Their actions in these incidents probably did not contribute to the cause of the collision. Of the 717 people killed In alcohol and other drug-related traffic crashes, 69.2% were the substance-impaired driver/pedestrian and 30.8% were some other Involved party. Of the 2,644 seriously injured, 61.7% were the substance-impaired drivers/pedestrians while 38.3% were other persons In the incidents. Youth make up a significant proportion of alcohol-impaired drivers causing traffic crashes on Missouri roadways. Of the 17,813 alcohol-impaired drivers involved in traffic crashes during 2011 -2013, 10.6% were unde r the age of 21 On known cases). This is especially significant when you consider it is illegal for someone under 21 to possess or consume alcohol in Missouri. In 2011-2013, a total of 553 alcohol-impatred drivers were involved In crashes where one or more persons were killed. In known cases, 11.6% of these drivers were under the age of 21. A total of 79 persons were killed in traffic crashes involving these young alcohol-impaired drivers. Of those persons killed, 54.4% were the underage alcohol-impaired driver and 45.6% were some other party in the crash. Alcohol and other drugs contribute substantially to traffic crashes on Missouri roads, particularly those resulting in death or serious injuty. In the 2011-2013 period, 431,780 traffic crashes occurred in the state. Of those, 0.5% resulted in a fatality and 3.1% involved someone being seriously injured. During the same time period, there were 20,598 traffic crashes where one or more drivers and/or pedestrians were under the influence of intoxicants and in the opinion of the investigating officer their intoxicated condition was a contributing factor to the crash. In these crashes where drivers or pedestrians were impaired by alcohol or other drugs, 718 people were killed and another 2,821 were seriously Injured. It also is important to note that substance-impaired driving is under-reported as a contributing factor in traffic crashes.-This under-reporting ts due to drivers undergoing injuries sustained from crashes without being tested for blood alcohol content, Also, some forms of drug Impairment may not be apparent to officers on the scene. As a result, it is an even greater problem than these statistics would indicate. In addition, 87.3% of substance-impaired drivers killed also failed to wear a safety belt further compounding the problem of substance-impaired driving. A common misconception is that substance-impaired drivers are primarily injuring and killing themselves. While that is often true, a substantial number of people killed and seriously injured in these crashes were not intoxicated by alcohol or other drugs. Their actions in these incidents probably did not contribute to the cause of the collision. Of the 717 people killed in alcohol and other drug-related traftic crashes, 70.6% were the substance-impaired driver/pedestrian and 29.4% were some other involved party. Of the 2,821 seriously injured, 60.3% were the substance-impaired drivers/pedestrians while 39.7% were other persons in the incidents. Youth make up a significant proportion of alcohol-impaired drivers causing traffic crashes on Missouri roadways. Of the 17,946 alcohol-Impaired drivers involved in traffic crashes during 2011-2013, 11.1% were under the age of 21 (in known cases). This is especially significant when you consider it is Illegal for someone under 21 to possess or consume alcohol in Missouri. In 2011-2013, a total of 574 alcohol-Impaired drivers were involved in crashes where one or more persons were killed. in known cases, 10.5% of these drivers were under the age of 21. A total of 70 persons were killed in traffic crashes involving these young alcohol-impaired drivers. Of those persons killed, 48.6% were the underage alcohol-impaired driver and 51.4% were some other party in the crash. There are several high schools and 1 college campus in Christian County, which comprise a large youth population. Members or the Christian County Sheriff's Office often encounter underage individuals who have been consuming intoxicants. Christian County Sheriff's Office has a zero tolerance policy when it comes to underage drinking. The following I. . .- Page 8 of 17 -f ·· ill -:h(mA Butojolua :wattleOJOJUR 104001¥ 41nOA :lueuteololua IAACI-SweJE) : 9867) 101!0014 4}nOA :luelutoulpl 0 Packet P.21.40 7 2,7.a irink...u ....,., -u,- . Jnder 21 drinking Involved crashes: Christian County - 15th In the state. Cnlising the Ozatk city squarewas a popular activity for young people in the early eighties. Although this created traffic congestion and noise complaints, the majority of the 'kids" were not drinking, smoking, Brdoing drugs. This activity also corralled the kids In one location under the watchful eye of law enforcement. Benign social activities, much like $0.89 per gallon gas, are a thing of the past. The new pastime in many municipalities, counties, and states involves underage drinking and sadly, driving while Impaired by alcohol, drugs, or both. Christian County is no exception. Unfortunately, kids don't congregate around the square anymore, making it more of 'a challenge to enforce drinking and driving laws. Christian County Sheriffs Office knows water activities are closely associated with alcohol consumption. Whether it is the privacy that a river cove brings or the assumption that sheriff deputies won't venture into the river wild, young people In Christian County flock to the river access points and often times engage in drinking and drug activity. Aside from the obvious medical issues and water safety issues involved with drinking and water, these kids and the community at large face a greater danger when irs time to leave the river and head home. Everyone in the safety community recognizes that when individuals are impaired by alcohol, Judgment is the first thing to go. Judgment is the decision-making process involving weighing the consequenc:es of a decision before making that decision. Young people, lacking life experience, are already at a disadvantage when it comes to decision-making. Add alcohol and the problem Is exacerbated. Unfortunately, young people in Christian County are choosing to drink and drive. This leads to traffic crashes involving injuries, fatalities, and financial repercussions. ....... ... ...4...... . Page 9 of 17 Buplolua hueutaololuE lollool¥ 4;noA hueulao.,0,113 IAACI-sluele : 986Z) 10400!V 4;noA :luelutioeuv «" Packet-Pg: 41 | 1 14'2.7:a |-Goal #1: To decrease fatalities involving drivers with .08 BAC or greater to: 267 by 2013 - 255 by 2014 - 243 by 2015 - 230 by 2016 Performance Measure: Number of fatalities involving drivers with .08 BAC or greater Benchmark: 2012 fatalities invoking drivers with ,08 BAC or greater = 280 Goal #2: To decrease fatalities involving alcohol-impaired drivers under the age of 21 years to: - 16 by 2013 - 15 by 2014 - 15 by 2015 - 14 by 2016 Performance Measure: Number of fatalities involving alcohol-impaired drivers under the age of 21 years Benchmark: 2013 fatalities involving alcohol-impaired drivers under the age of 21 years = 28 Objectives: 1. Participate in the National Impaired Driving Crackdown campaign 2. Participate in the quarterly impaired driving enforcement campaigns 3. Develop and implement a high visibility DWI enforcement plan focused on drivers ages 15 through 20 years old. Reduce the number of underage, alcohol-related crashes by enforcing underage drinking laws in and around areas where young people party. This includes, but is not limited to, the river access points within the county as well as rural areas known for underage drinking parties. ... Page 10 of 17 supiolum :lueulaoloium lolloolv 4]noA :lueutewolum IMa-Slue,9 : 9861) 104001¥ lilnoA :lueutlpenv 2.7.a ap4Project Description information is captured in the supplemental section. ......... .... Page 11 of 17 1 Bulololua :lualueololuE! 1040019 4}nOA : lueuleoiolua IAAC]-sluele : 986Z) loiloolv LlinoA :luetulpen¥ Question Answer 1 Does your agency have an internal safely belt policy for all personnel? Yes 2 Does your agency report radal profiling data annually? Yes 3 Does your agency report to STARS? Yes 4 Does your agency report UCR infonnation annually? Yes 5 Has any of your officerslpersonnel been debarred and are therefore not eligible to No receive federal funds for reimbursement of salary, fringe benefits, or overtime? 6 Please explain any NO answer(s) to questions 1-4: -34*-18*qf--9&.eMAS-12-atvm.72:29' - 'eas:.pe™wi 7 Total number of DWI violaUons written. 46 8 Total number of speeding violations written. - 13 9 Total number of HMV violations written. 25 10 Total number of child safety/booster seat violations written. 0 11 Total number of safety belt violations written. 1 12 Total number of sobriely checkpoints hosted. 0 **81%£14@.ihEi4*YED?r@h-€th?62.¥@St@?Bi:22iaiaifEYRfatiabil:3223t*4.*',%524***2*0*»**2*sae€**% 52@e:4&.»**fe*e*i****34=49**qgt}**ir-0:..5*f#5£4£4,..P:5*»253*iket€.:,aJEZJ. 13 Total number of traffic crashes. 3067 14 Total number of traffic crashes resulting in a fatality. 26 15 Total number of tramc crashes resulting In a serious injury. 223 , 16 Total number of speed-related traffic crashes. 683 17 Total number of speed-related traffic crashes resulting In a fatality. 9 18 Total number of speed-related traffic crashes resulting in a serious injury. 58 19 Total number of alcohol-related traffic crashes. 192 20 Total number of alcohol-related traffic crashes resulting in a fatality. 6 Page 12 of 17 Bu!0Jolus ! lualuewoluE 104001¥ 11;noA : lueuteoJOJUE IAAC1-SlueJ9 : 9863) 10400!v 4;noA :lueultioell¥ 7 · 2.7.a 22 Total number of unbuckled fatalities. 14 P 'Od le)'oed 11 23 Total number of unbuckled serious injuries. 64 24 Total number of commissioned law enforcement officers. 54 25 Total number of commissioned patrol and traffic officers. 30 26 Total number of commissioned law enforcement officers available for overtime 30 enforcement. 27 Total number of vehicles available for enforcement. 50 28 Total number of radars/lasers. 9 29 Total number of in-car video cameras. 0 . 30 Total number of PETs. 3 31 Total number of Breathatyzers. 1 22529554*Tti*Gllb@[6@liifofihti8835% 416[07©1€#t?*@6€196}itiN%fi@%}It:UR@ltortiddfa-de.ifiUfamEE)*88$?ati{*m#ET,h[§1 *liA?3#2iBRi*23%**Wi&121*PMi*t62&iRt#afiARA**8*5iNE®iRE*%*2iM 32 identill the primar'y enforcement locations. Unden Lure River access, Delaware Town River access, Shelvin Rock River access, Wilson Slab River access; Wilson Creek Music Festival 33 Enter the months in which enforcement will be conducted. May, June, July, August 34 Enter the number of enforcement periods your agency will conduct each month. 8 35 Enter the days of the week in which enforcement will be conducted. Friday, Saturday, Sunday 36 Enter the time of day in which enforcement will be conducted. noon to midnight 37 Enter the number of omcers assigned during the enforcement period. 2 38 If equipment, promotional Items, or supplies are requested to conduct this project, explain below why it is needed and how it will be used. ".... Page 13 of 17 2.7.a Bup,OJUE! 4UeliaoloJUEI 10400[v IDnoA :lueuleOJOJUR IMCI-SWEJE) : 9863) 104001¥ 4}nOA :lueU!40211¥ .Paicket Pg:45 =The MHTC will administratively evaluate this project. Evaluation will be based, at a minimum, upon the following: 1. Law enforcement compliance with state UCR, Racial Proming, and STARS reporting requirements (law enforcement contracts only) 2. Timely submission of monthly reimbursement vouchers and appropriate documentation to support reimbursement for expenditures (i.e., personal services, equipment, materials) 3. Timely submission of periodic reports 0.e., monthly, quaterly, semi-annual) as required 4. Timely submission of the Year End Report of activity (due within 30 days after contract completion date) 5. Attaining the Goats set forth in this contract* 6. Accomplishing the Objectives* established to meet the project Goals, such as: · Enforcement activities (planned activities compared with actual activities) Progtams (number and success of programs held compared to planned programs, evaluations if available) · Training (actual vs. anticipated enrollment, student evaluations of the dass, student test scores on course examinations, location of classes, class cancellation information) · Equipment purchases (ttmely purchase of equipment utilized to support and enhance the traffic safety effort; documentation of equipment use and frequency of use) · Public awareness activities (media releases, promotion events, Incentive items or education materials produced or purchased) · Other (any other Information or material that supports the Objectives) 7. The project will be evaluated by the Traffic and Highway Safely Division through annual crash analysts. Evaluation results will be used to determine: · The success of this type of activity In general and this particular project sped fically ; · Whether similar activities should be supported in the future; and · Whether grantee will receive funding for future projects. *Evaluation and requests to fund future projects will not be based solely on attaining Goals and/or Objectives if satisfactory justification is provided. ... Page 14 of 17 2.ta Bulojolual :juetleoioluE 104001¥ 4;noA flueluesioluE IMa-slue.10 : 9862) 104001¥ 4;noA :lualulloeuv |' Packet Pg. 46 -WIDTA; amount varies depending on expenses; pays for deputy on DEA taskforce and his/her expenses; ongoing funding; Hazardous Moving Violations Grant (MO Div Hwy Safety) $5087.40; DWI Grant (MO Div Hwy Safety) $10,905.00 £7 ..... 0, Page 15 of 17 2.7.a BuloioluE :lueulaoiolum 104001¥ 41nOA :luauteoioluE IAAD-slue.le : 9861) 1040019 4110A :luellitpen¥ , Packet Pg. 472 Category Item Description Quantity Cost Total Local Total Requested Equipment $0.00 $0.00 $0.00 Operational Expenses and Supplies Contract Administrative 1.00 $90.00 $90.00 so.00 $90.00 Administration Costs 390.BO SO.00 590.00 Personnel Overtime and Overtime 1.00 $2,910.00 52,910.00 $0.00 $2,910.00 Fringe $2,910.00 L so.00 $2,910.00 Total Contract $3,000.00 30.00 $3,000.00 Page 16 of 17 71:, 2.7.a lit!010;ua :luelueololuE 104001¥ 11;noA flueluelloium IMO-slue.le : 9862) 104001¥ 4;nOA :lueunpeU¥ Packet Pd::48. Document 1Vpe Description Original File Name Date Added PDF PDF Document County Authorization_Vl. 02/26/2015 Page 17 of 17 1 - :luaulao.Joium loqoolv 41noA :luell!00103 IAAC]-sweis : 9963) se!0!43/ Su!Aolll snopiezaH :lueU!40euv - Packet·Pg. 49 4 Oug I riaut 4 6 rm HS-1 Revision Reason: Other Version: 4 05/27/2016 1ouri Department of Transportation Project Title: Enforcing Hazardous Moving Violations Traffic and Highway Safety Division Project Number: 16-PT-02-097 RO. Box 270 830 MoDOT Drive Project Category: Police Traffic Servlces Jefferson City, MO 65102 Phone: 573-751-4161 Program Area: Police Traffic Services Fax: 573-634-5977 Funding Source: 402 / 20.600 Name of Grantee Christian County Sheriffs Office Type of Project: innial Started: 10/01/2015 Grantee County Chrlsuan Federal Funds Benefiting State: Grantee Address Local: $4,500.00 110 W Elm St. Room 70 Total: $4,500.00 Source of Funds Ozark, MO 65721-9216 Federal: $4,500.00 State: Telephone Fax Local: $0.00 417-581-2332 417-581-1641 Total: 34,500,00 Contract Period Prepared By Effective: 10/01/2015 Kliethermes, Mandy Through: 09/30/2016 06/0 0//0 Authorizing Official Date Project DIrector Date i Highway Safely Director Date It is mutuallyagreed by the parties executing this contract to the following: the reimbursable costs shall not exceed the total obligated amount of $4,500.00; the redpient ot funds shall proceed with the implementation of the program as detailed in attached forms (which become part of this agreement) and shall adhere to conditions specified in attachments (which become part of this agreement); all Federal and State of Missouri laws and regulations are applicable and any addendums or conditions thereto shall be binding; any facilities and/or equipment acquired in the connection with this agreement shall be used and maintained for highway safety purposes; the recipient of funds must comply with the Title VI of the Civil Rights Act of 1964, and the Federal Funds from other sources, excluding Federal Revenue Sharing Funds, will not be used to match the Federal funds obligated to this project. Page 1 of 16 :luaulao.10,113104001¥ t#nOA hueulao,lolua IAAO-sluE,19 : 986Z) salol4eA Bu[Aoull snopiezeH :luaultpew¢ y: packe€Pg.?503| Ap 4 ORDER TO RECEIVE FEDERAL FUNDING, THE GRANTEE AGREES TO COMPLY WiTH THE FOLLOWING ri :ONDITIONS IN ADDITION TO THOSE OUTLINED IN THE NARRATWE OF THE CONTRACT. L RELATIONSHIP:The relalionshlp ofthe Grantee to the Missouri Highways and Transportalion Commission (MHTC) shall be that of an Independent contractor, not that of a Joint enterpriser. The Grantee shall have no autholity to bind the MHTC for any obllgaticn cr expense without the express prior written approval of the MHTC. This agreement is made for the sole benent of the parties hereto and nothing in the Agreement Ehall be constiled fo give any rights or bene fits to anyone other than the MliTC and the Grantee. l It. EQUIPMENT A. PROCUREMENT:Grantee may use its own procurement regulations which renect applicable slatekcat laws, rules and regulations pmvlded they adhere to the following: 1. Equipment with a cost of $3,000 or more must be purchased on a compelitive bid basis, cr purchased through use of state cooperative procurement; 2. Price or rate quotations shall be solicited from at least three (3) qualified sources; 3, Ati procurement transactions, regardless of whether by seated bids or by negotiation, shall be conducted in a manner that provides maximum - open and freecompetition; 4. Grantees shall have a dear and accurate description of the item to be purchased. Such description shall nol, in competitive procurements, contain features that unduly restrict competIUon. A ·brand name or equal' descliptlon may be used as a means to define the performance or olher requirement of a procurement 5. If for some reason the low Wd is not acceplabia, the Grantee must have wrtten approval from the MHTC prior to bid approval and purchase. 6. Grantees will make a good faith effort to ulilize minority and women owned businesses within resource capabilifes when procuring goods and services. B. DISPOSITION: 1lhe Grantee shall make written request to the MHTC for Instructions on the proper disposition of all Items of equipment provided under the terms o f this ccntract with a cost of $5,000 ormom. Gmntee must keep and maintain equipment with a cost of under 55,000 until it is no longer useful for Jts otlginally Intended purpose. C. REPLACEMENT: No equipment may be funded on a replacement basis. Participation in equipment and manpower projects must be in addition to the grantee's previous twelve months authorized strength. 111. FISCAL RESPONSIBILITY A. MAINTENANCE OF RECORDS: The Grantee agrees that the Commission and/or its designees or representatives shall have access to ati records related to the grant. The Grantee further agrees that the Mssouri Department of Transporlation (MoDOT) Traftic and Highway Safely (HS) Division, the National Highway Traffic Safely Adminlstration (NHTSA), the Federal Highway Administration (FHWA) and/or any Federal audit agency with jurlsdiction over this program and the Auditor of Ihe State of Missouri or any of their duly authorized representalives may have access, for purpose of audit and examinations, to any books, documents, papers or records maintained by the Gran[ee pertaining to this contract and further agrees to maintain such books and records for three years afterthe date of final project disposition. B. REIMBURSEMENT VOUCHER, SUPPORTING DOCUMENTATION AND PAYMENT SCHEDULE: The MHTC agrees to reimburse the Grantee for accomplishment orall aulhorized aclivltles performed under this contract. Reimbursement proceedings will be initiated upon the receipt ora claim 0 I vcucher and supporting documentation from the Grantee, as required by the MHTC. The voucher must reflect actual costs and work accompnshed during the prolect period, to be submitted on tha appropriate MHTC certlned payroll form or ina format approved by the MHTC, and shallindude project number, project period, hours worked, rate of pay, any otherallowable expenditures, and must be signed by the contracting ofildal.Vouchers should be received by the MHTC within ten (10) working days from the date of the authorizing omcial/project director's signature. Final payment Is contingent upon receipt offinal voucher. AUDITS: Grantee will be responsible for the required supporting documentation no later than 30 days after the and of Ihs contract period. C. ACCOUNTING: The Grantee shall maintain all documentation in fite for audit raview; failure to provide supporting documentation at the tima of audit cculd result in quesOoned costs. The Grantee must document the fonowing: (1) Receipt of federal funds, (2) date and amount paid to ollicers, (3) omoer's timesheel (regular hours and overthrne hours). Documentation shall be kept available for inspection for representatives ofthe MHTC fora period or three years following date offnal payments, Copies of such records shall be made available upen request. D. OMB AUDIT: H the Grantee expends five hundred thousand dollars ($500,000) or more in a year in federal financiat assistance it is required to have an independent annual audit conduded in accordance with OMB Circular A-133. A copy of the Audit report shall be submitted to MoDOT within the earlier of thirty (30} days after receipt of the auditor's report(s), or nine (9} months after the end of the audil petiod. Subject to the requirements of OMB CircularA-133, If the Grantee expends less than five hundred thousand dottars ($500,000) a yeair, the Grantee may be exempt from auditing requirements for that year, but records must be available for review or audit by applicable state and federal autholities. Failure to fumisli an acceplable audit may be basis for refunding federal funds to Die MHTC. Cost records and accounts pertaining to the work covered by this contract shall be kept available for inspection for represenlatives of the MHTC for a period or three (3) years following date of final payments. Copies of such records shan be made available upon request W. TERMINATION: I f, through any cause, the Grantee shall fail to fulfill In timely and proper manner Its obligation under Ihis contract, or if the Grantee shall violate any of the covenants, agreements orstlpulatlons of this contract, the MHTC shall thereupon have the right to terminate this contract and withhold further paymenlorany kind by giving written notice to the Grantee of such termination and spedfying the effective date thereof, at least thilly (30) days before such date. The MHTCshall be the sole arbitratorof whether the Grantee or its subcontractor is pe,forming its work in a proper manner with reference to the quality of work pedonned by the Grantee-or its subcontractor under the provisions of this con[ract. The Granlee and the MHTC further agree that this contract may be terminated by either party by giving written notice of such termination and specifying the effective date Ihereof, at least thirty (30) days before such date. V. STATUTORY REQUIREMENTS A. COMPUANCE: The Grantee must comply wilh the following Slatutes or Rules: 1. Peace Officer Standards and Training (P.O.S.T.) Chapter 590 RSMo Department of Public Safety (DPS) certification of peace officers 2. Statewide Traffic Accident Records System (STARS) 43.250 RSMa-Law enforcement ofticer to tile all crash reports with Missouri Stale Highway Patrol (MSHP). 4. Unifonn C,ime Reporting RSMo 43.505-Crime incident repotts shall be submitted to DPS on forms or In format prescribed by DPS. 5. Racial Pronting RSMo 590.650-Law enforcement agency to Ne a report to the Attorney General each calendar year. 0 Page 2 of 16 huatuaojolua 104001¥ 41101 :lueuleololua IAAD-SlueJO : 9868) seto!1!eA Bu!AOIN snop.lezeH :lueuttloe#v - L PacktPOIS Iii B. u., ww . Mi.w wmo rrcut,L A 1191·10: inS un,Rea Nales uepanment or Iransportaton's (US DOT) common grant rules at 2 CFR Part 1201, adopted the Omce of Management and Budget's COMB) revised Uniform Admlnistrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200 with DOT-specric deviations. The regulations at 2 CFR Parts 200 and 1201 supersede requirements from 23 CFR Pitts 18 and 19 and OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122, and A-133, beginning with the federal liscal year 2016 highway safety grants. The Grantee shall comply with all requirements of 2 CFR Parls 200 and 1201 beginning with the federal fiscal year 2016: starting October 1,2015. Further guldance on lhese new regulations will be provided by MHTC when n becomes available. lf US DOT guidance necessitates significant changes in this contract, MHTC end Grantee will enter into a contract amendment to ensure all parties are in compliance with the new regulations contained in 2 CFR Part 200 and 1201. VI. PRODUCTION & DEVELOPMENT COSTS: Items produced with federal funds am within the public domain and are not bound by copyright restrictions. Allilerns produced with federal funds, In whole or in parl, must acknowledge this by cleady Wcaling that MoDOT Tramc and Highway Safety funding supported this effort. Examples may Indude, but am not Bmited to print materials; incentive items; audlo,video productions; and training aldes such as curdcula or workbocks. Any materials developed under this contract must be submitted to the MHTC for approval ptior lo Inal plint and distlibution. Copies of all Onal products are to be provided to the MHTC. The MHTC has the right to reproduce and distribute materials as the MHTC deems appropriate. VII. INDEMNIFICATION: Option 1 below only applies to Cities, Counties and potitical subdivisions of the State o f Missouri. Option 2 applies to att other entities {e.g. non-profil, private institutions). OPTION 1: A. To the extent allowed or Imposed by law, the Grantee shall defend, Indemnlly and hold harmless the MHTC, induding its members and MoDOT employees, from any dalm or liability whether based on a claim for damages to real or personal property or to a parson for any matter relating to or arising outorthe Grantee's mangful or negligent pe:formance of Its obligations under this Agreement. B. The Grantee will require any contractor procured by the Granlee to work under thls Agreement : 1. To obtain a no cost permit from the MHTC's district engineer prior to working on the MHTC's right·of-way, which shall be signed by an authorized contractor representative (a permit from the MHTC's district engineer will not be required for work outside of the MHTC's right·of-way), and 2. To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the MHTC, and the MoDOT and its employees, as additional named insured's in amounts sumciant to cover the sovereign immunity limits for Missouri pubtio entities as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Reghtration, and pubtished annually in tha Missouri Register pursuant to Section 537.610, RSMo. C. In no event shall the language of this Agreement constitute or be construed as a waiver or Emitalion for either party's rights or de fenses with regard to each party's applicable sovereign, governmental, oromcial immunities and pmlections as provided by federal and state constitution or law. OPTION 2: The Grantee shall defend, Indemnlry and Mid harmless the MHTC, including its members and Ihe MoDOT employees, from any daim or liability whether based on a daim for damages to real or personal propelly or to a person for any matter relating to or arising out of the Grantee's performance of its obligations under this Agreement. Vill. AMENDMENTS: The Budget Proposal within this Agreement may be revised by the Grantee and the MHTC subject to the MHTCs approval without a signed amendment as long as the total contract amount is not altered. Prior to any revision being made to the Budget Proposal, Grantee shall submit a written request to the MHTC requesting the change. Any other change In uhts Agreement, whether by modification or supprementation, must be accomplished by a formal contract amendmen! signed and approved by the duly authorized representative of the Grantee and the MHTC. IX. MHTC REPRESENTATIVE: The MoDOT Tramo and Highway Safely Division Director Is designated as the MHTC's representative for the purpose of administering the provisions of this Agreement. The MHTC's representative may designate by wlitten notice other persons having lhe authority to act on behalforthe MHTC in furtherance orthe performance of this Agreement. X. ASSIGNMENT· The Grantee shall not assign, transfer, or delegate any interest in this Agreement without the prior written consent of the MHTC. XL LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missoud . The Grantee shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement. XII. VENUE: Itis agreed by tile parties that any aclion at law, suit in equity, or other judicial proceading to enforne or construe this agreement, or regarding its aeged breach, shall be instituted only in the Circuit Court o f Cole County, Missouri. XIII. SECTION HEADINGS: All section headings contained in thts Agreement are for the convenience of reference only and ara not intended to define or limit the scope of any provision of this Agreement. X1V. NONSEGREGAlED FACIUT]ES (Applicable to contracts over $10,000) Grantee and its subcontradom, suppliers and vendors. should meet Federal requirements regarding nonsegregated facillties. XV. FUNDING ORIGINATION AND AUDIT INFORMATION The National Highway Traffic Safety Administration (NHTSA) funds the following program areas: Secrion (EQA# Procram Tille 402 20.600 State and Community Highway Safety Programs 410 20 CO 1 Atcoho!-Impaired Driving Countermeasures Incentive Grants 1 154 20,607 Alcohol Open Conialner Requiremenls 164 20.608 Minimum Penalties for Repeat Offenders for Driving Whne Intoxicated 408 20.610 State Traffic Safety Information System Improvement Grants 1906 20.611 incentive Grant Pmgram to Prohibit Racial Profiling 2010 20.612 Incentive Grant Program lo increase Motorcyclist Safety 2011 20.613 Child Safety and Child Booster Seats Incentive Grant Page 3 of 16 hueuteolo,113 1040014 4;noA :luelueOJOJU IMa-sweis : 9861) selo!40/\ SulAOIN SnopiezeH :luelulloeuv |) Packet Pg,452 €| 20.616 National Priority Safety Programs 405c 20.616 National Priority Safely Programs 405d 20.616 National Priority Safety Programs 405f 20.616 National Priority Safety Programs XVI. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) The Slate will comply with FFATA guidance, OMB Guidance on FFATA Subward andExecutAm Compensa#on Repading, August 27, 2010, thitgsWWww.firs.cov/documents/OMB Gudance on FFATA Subaward and Executive Compensation Reporting 08272010.pdfby reporingto FSRS.gov for each sub-grant awarded: , A Name of lita entIV receiving the award; B. Amount of the award; C. Information on the award including transaction type, funding agency, the North American Industry Classification System code or Catalog of Fedeml Domestic Assistance number (where applicablel program source; D. Location of the entity receiving the award and the primary location of performance under the award, induding the city, State, congressional district and country; and an award Ulle descliptlve of the purpose of each funding action; E. A unique identifier (OUNS); F. The names and total compensation of the iva most highly compensated ofticers of the enlity If : 1. The entity in Ihe preceding fiscal year received- a. 80 parcent or mom of Its annual gross revenues in Federal awards; b. $25,000,000 or mora in annual gross revenues from Federal awards: and 2. The pubtlc does not have access to information about the compensalicn of the senior executives o f the entity through periodic repons filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 780(d)) or section 6104 of Ihe Inlernal Revenue Code of 1986; G. Other relevant information spedfled by OMB guidance, XVIL NONDISCRIMINATION (applies ta subraciplents as wall as States) The State highway safety agency witi comply with all Federnt statutes and implementing regulations relating to nondiscriminallon. These indude but ara not limited to: (a) Title Vi of the Civil Rights Act of 1964 (Pub. L. 88-352), which prohibits discrimination on the basis of race. cctor or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686},which prohibits discrimination on the basis of sex; (c) Section 504 ofthe Rehabilitation Act of 1973, as amended (29 U.S.C . 794), and lhe Ameticans with Disabilities Act of 1990 (Pub. L 101-336), as amended (42 U.S.C. 12101, at seq.),which prohibits dtscrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Disoimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age: (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which requires Federal-aid recipients and ati subrecipients 10 prevent disclimination and ensure nondiscrimination in all of their programs and activities; (0 the Dfug Abuse Office and Treatment Act of 1972 (Pub. L. 92-2551 as amended, relating to nondiscriminatlon on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcohoism; (h) Sections 523 and 527 of the Public Heatth Service Act o f 1912. as amended (42 U.S.C. 290dd-3 and 290ee-31 relating to confidentiality of alcohol and drug abuse patjant records; 0) 0 Title Vill of the Civil Rights Act of 1968, as amended (42 U.S.C.3601, et seq.), relating to nondIscrimination In the sale, rental or finandng of housing: 0) any other nondlscrimination provisions ln the specific statute(S) under which application for Federal assistance is being made; and (k) the requirements of any other nandiscrimination stalute(s) which may apply to the application. XV111. THE DRUG-FREE WORKPLACE ACT OF1988 (41 U.acl 8103) The State will provide a drug-free wolkplace by: A. Publishing a stafement notifying employees that the unlawful manufadure, dIstlibution, dispensing, possession or use of a controlled substance is prohibited In Ihe grantee's workplace and specifying the actions that will ba taken against employees for violation of such prohibition ; B. Establishing a drug-free awareness program 10 Inform employees about: 1. The dangers of drug abuse in the workplace. 2. The grantee's policy of mabtaining a drug-Tree workplace. 3. Any available drug counseling, rehabililation, and employee assistance programs. 4. The penalties thal may be imposed upon employees for drug violations occurring in the workptace. 5. Making it a requirement !hal each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a). c. Nolifying the employee In the statement required by paragraph (a) that, as a condiUon of employment under the grant, the employee will- 1. Abide by the terms of tile statemen!. 2. Notify the employer of any criminal drug statute conviclion for a violation occurring in the workplace no later than five days aner such conviclion. D. Notifying the agency within [en days afler receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. E. Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(21, with respect to any employee who is so convicted- 1. Taking appropliata personnel action against such an employee, up to and including tetmination. 2. Requiring such employee to parlidpale satisfactorily In a drug abuse assistance or rehabilitation program approved for such purposes by a Federat, State, or local health, law enforcement, or other appropriate agency. F. Making a gcod faith effort to conunue to maintain a drug-free workplace through Implementation of all of the paragraphs above. XIX. BUYAMERICAACT {applies to subreciplents as wall as States) The State wiD comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which contains the following requirements: Only steel, Iron and manufactured products produced In the United States may be purchased with Federal funds unless the Secretary or Transponation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a salisfactory quatity. or that Inclusion of domestic materials will increase the cost o f the overall project contract by more than 25 percent. Clearjustification for the purchase of non·domestic items must be in the form of a waiver request submilted to and 4 approved by the Secretary o f Transponation, Page 4 of 16 - 'WelueNOJUS 104001¥ 11}10* 'luaulao.10;UE IMCI-Sitle.10 : 9862) seloweA Bu]ADIA! snopieze}4 : 1Uallilloe#V .0f ./ I . » 1 1.2.7.b X. POLITICAL ACTIVITY (HATCH ACT} CONTRACT COND]TIONS ·PAGE 5 MD (applies to subreclplents as weit as States) - The Slale will comply with provisions of lhe Hatch Act (5 U.S.C. 1501-1508) whtch limits the political activities of employees whose principal emptoyment activities are funded in whole or in part with Federal funds. XX1. CERTIFICAnON REGARDING FEDERAL LOBBYING 1 (applies to subreciplants as well as States) Certification for Contrads, Grants, Loans, and Cooperative Agreements The undersigned certifies, to Ihe best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or wm be paid, by aron behalf of the undersigned, lo any parson for influencing or attempting to influence an omcer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with the awarding of any Federal contrad, Lhe making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreemenl, and the extension, continuation, renewal, amendment, or modification orany Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropdaled funds have bean paid or will be paid to any person for innuencing or attempting to innuence an offlceror employee of any agency, a Member of Congress, an officeror employee of Ccngress. or an employee of a Memberof Congress in connection with this Federal contract, grant, loan, or cocperative agreement, the undersigned shaU complete and submit Standard Form-LLL. Disdoscre Form to Report Lobbying," in ac=dance with its instructions. 3. The undersigned shan require that the language of this ceitification be induded in the award documents for all sub-award at all Uers (induding subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subracipienls shall certify and disclose accordingly. This certincatlon is a material representation of ract upon which reliance Wlth Federal Register Nol. 78, No. 15/Wednesday, January 23,2013 tRules and Regulations 5027 was placed when this transaction was made or entered into. Submission of this certificaticn Is a prerequisite for making or entering Into this transaction imposed by section 1352, title 31, U.S. Code. Any person who faUs to me tha required certltication shall be subject to a civil penalty of not less than S10,000 and not mora than $100,COO for each such failure. XX11. RESTRICTION ON STATE LOBBYING (applies to subrecipients as wall as States) Nona of the funds under this program will be used for any activity specifically designed !0 urge or innuence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local tegistative body. Such activities indude both direct and Indirect (e.g., *grassroots") Icbbying activities, wilh one exception. This does not preclude a State official whose salary Is supported with NHTSA funds from engaging in direct communicalions with Slate or local legislative officials, in accordance with customary State practice. even If such communications urge legislative omcials to favor or oppose the adoption o f a specinc pending legislative proposal. XX111. CERTIFICATION REGARDING DEBARMENTAND SUSPENSION (applies to subreclpients as well as States) ....." ... ..., ....... ..................... ........ .....1"..... ...n.................1....................... ..................... Instructions for Primaty Certification 1. By signing and submitting this proposal, the prospective primaiy parucipant is providing the certification set out below. 2. The Inability of a person to provide the certincation required below will not necessarily result in dental of participation In this covered transac9on. The prospectiva participant shall submit an explanation of why It cannot provide the certification set out below. The certification ¤r explananon will be considered In connection with the department or agency's determination whetherio enter into this transadon, However, failure of the prospedive primary participant to furnish a certification or an explanation shall disqualify such person from participation In this transaction. 3. The certltication In this dause is a material representation of fact upon which retiance was placed when the depaltment or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous cartitication, in addition to other remedies available tc the Federal Government, the department or agency may terminate this transaction for cause or default. 4. The prospective plimary participant shalt provide immediate written notice to the department or agency to which this proposal is submitled if at any time the prospective primary participant teams Its cartlfication was erroneous when submitted or has become erroneous by reason of changed drcumstances. 5. The terms covered tensaction, debarred, suspended, Me//gible, lower#ercovered tmnsact/on, pambipant person, primafy covemd transadion, pnhclpat proposal, and voluntari¥ excluded, as used In this dause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a ccpy of those regulations. 6. The prospective primary parikipant agrees by submitting this proposal thal, should the proposed covered transaction be entered into, it shall not knowingly enter Into any lower tier covered transaction with a person who is proposed for debarmant under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered kansaction, unless authorized by the department or agency entering Into th! transaction. 7. The prospective primary participant further agrees by submming this proposal that it will indude the clause Medi tertificatio n Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provkfed by the department oragency enteling into this covered transaction, without modification, in att lower tier covered transactions and In all solicitations for lower tier covered transactions. 8. A parlidpant tri a covered Iransaction may rely upon a certdication of a prospective paticipant In a lower tlercovered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or volunladly excluded from the covered transaction, unless 11 knows that the cenification ls erroneous. A participant may decide the method and frequency by which ildetermines the eUgibi[ity of its prindpaIs. Each palidpant may, but Is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs. 9. Nothing conlained In the foregoing shal be conslrued to require establishment o f a system of records In order to render in good faith the certificatlon required by this dause. The knowledge and information of a participant Is not required to exceed that which ts normaDy possessed by a prudent person In the ordinary course orbusiness dealings. .... Page 5 of 16 fluetuao.toluE !040019 41noA :Wauleoiolua IAACt-SlueJO : 9863) seio!4eA BU[ACIA! snopiezeH :Watulpeuv -I Pac@t P* 544 LUM IMAG, LUNUX! 101'40 - rACH= 0 2.7.6 10. Except for transactions authorized under paragraph 6 of these Instructions, Ir a participant tn a covered transaction knowingly enters Ink:) a lower tier covered transaction with a person who Is proposed for debarment under48 CFR Part 9, subpart 9.4, suspended, debarred, - inetigible. or voluntality excluded from paltlcipallan In this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Cedi#cation Regardlng Debannent Suspension. and Other Responsibility Matters-Primary Covered Transactions a. The prospective primaty participant celifies to the best of ils knowledge and belief, that its principals: (1) Are not presently debarred, suspended, prcposed for debarment, dedared inetigible, or voluntarily excluded by any Federal department or agency; (il) Have not wilhln a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense In connection wlth obtaining, attempting to obtain, or pelforming a pubUc (Federal, State or local) transacUon or contract under a public gansacdon; violation or Federal or Stale antitrust statutes or commission of embezzlement, theft forgety, bribery, falsification or destruction of record, making false statements, or receivinfl stolen property; {lii) Are not presenily indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, Slate or local) with commission of any of the offenses enumeraled In paragraph (11(b) or this certllication; and «v} Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State,.or local) terminated for cause orderault b. Where the prospective primary participant is unable to certify to any of the Stalements In this carlification, such prospective participant shall attach an explanation to this proposal. Instmctions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant Is providing the cartification set out below. 2. The certification In this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective tower tier parucipant knowingly rendered an erroneous cenification, in addition to other remedies available to the Federal governmen!, the department or agency with which this transaction originated may pursue available remedies, inducing suspension andfor debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective tower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed drcumstances. 4. The terms covered#ansaction, debarred, suspended, ine#gible, lower#ercovered transaction, partic*ant pemon. primafy covered Imnsach'on, p,incipal, proposal, and voluntarity excluded, as used in this dause, have Ihe meanings set out in the Delinition and Coverage sections of 49 CFR Part 29. You may contac! the person to whom this proposal is submitted for assistance in obtaining a copy of those regulauons. 5, The prospective lower tter partidpant agrees by submitting this proposal that, should the pmposed covered transaction be entered into, it shall not knowingly enter into any lower lier covered transaction with a person who Is proposed for debarment under 48 CFR Palt 9, subpart 9.4, debarrad, suspended, declared ineligible, or voluntarity excluded from participation In this covered transacuon, untess authorized by the department or agency with which this transaction originated. 0 6, The prospective lower tler partidpant further agrees by submitting this proposal that it wITI include the clause with 5028 Federal Register / Vol. 78, No. 15 / Wednesday, January 23, 2013 / Rules and Regulauons "Ce,lincation Regarding Debarment, Suspension, IneUgibility and Volunlary Exdusion-Lower Tier Covered Transaction." without modification, in aU lower tier covered transactions and In all solicitations for lower liar covered transactions. (See below) 7. A partidpant in a covered transaction may rely Upon a certification of a prospective participant in a tower tier covered transaction that Il Is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or votuntarily excluded from the covered transaction. unless it knows that the certification is erroneous. A participant may decide the method and frequency by which i! determines the eligibl[ity of its prindpals. Each panicipant may, but is not required !0, check the Ust of Parties Excluded from Federal Procuremenl and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the cenificallon required by this clause. The knowledge and information of a padicipant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business deatings. 9. Except for transacbons authorized under paragraph 5 of these instructions, if a partidpant in a covered transactlon knowingly enters into a lower tier covered transaction wilh a person who Is proposed for debarment under48 CFR Part 9, subpart 9.4, suspended, debarred, IneOgible, or voluntarily exctuded from participation in this transaction, In addition to other remedies available lo the Federal govemmenl, the department or agency with which this transacUon oliginated may pursue avaitabte remedies, including suspension andlordebarment XXIV. Certification Regarding Debarment, Suspension, Ineligibllity and Voluntary Exclusion-Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presenUy dabarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded frum participation In this transaction by any Federal depattment or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements In this certification, such prospective participant shall attach an explanation to this proposat. CONTRACT REQUIREMENTS THE FOLLOWING REQUIREMENTS ONLYAPPLY TO CONTRACTS THAT INCLUDE TRAINING: Agendas offering the MHTC·funded courses must adhern 10 Iha following standard elements required for training contrads. A. A course schedule must be presented to the MHTC program coodinatorat least 30 days prior to the proposed training. The schedule should indude: titte of course; date(s); time: exact location: and agenda or swabus. Any changes to the course schedule must have ptior approval from the MHTC. B. Evaluation will be a 2-step process to Indude: 1. Student Evaluation of the training a. Each student must complete.a survey form at the completion of the warkshop/training. The survey will ask a series of questions concerning adequacy of: training received; Instructor's presentation; training fadlity/location; and worth of the training. 0 b. The evaluation form must be developed by the grantee and approved by the MHTC prior to use. 2. Instructor evaluation of the students' comprehension and understanding of the material presented . Page 6 of 16 1 flueute:JoluE! 1040019 11}noA hualiteoiolum U\Aa-slue.le : 9861) salo!40/\ 6UIAOIAJ SnoplezeH :1Uallitioell¥ -|- Pack#tpg:55 1 0 97h I: C. The grantee must provide a sign-up sheet for every class-a typed tist of everyone who registered is not acceptable. The sign-up sheet must capture I the following Information: 1. 11!le of the class r 2. Date(s) and location of dass 3. Name of attendees 4. Signature of attendees 5. Business address,telephone number and/or email address oreach attendee D. Every effort should be made to enroll a minimum of nneen (15) students perdass. E. Copies of the student evaluations, inst,uctor evaluations, number of students enrotted/number of students attending, and participant sign-up sheets must be submitted to MHTC not later than thirty (30) days after the training has been conducted. THE FOLLOWING REQUIREMENTS APPIY TO LAW ENFORCEMENT AGENCIES ONLY: A. PROBLEM IDENTIFICATION Agency must develop a selected traffic enforcement ptan by evaluating crash data Involving fatal , disabling and moderate Injuries. This will be done on an annual basts to determine the highest crash locations, to Include: month of year, day of week, time of day, and causaUon factors. This plan must be used to determine locations utlli?ed in slte selection for conducting enforcement efforts. Any changas to the enforcement plan must be made in wfiting to the MHTC project coordinator in advance of enforcement efforts. B. PROJECTACTIVITIES 1. Enforcement activities by the agency must remain at the current level. Enforcement efforts provided by this contract must be in addition to currant enforcement activities. 2. Oftlcers will be permitted and encouraged to issue mulUpte citaUons and/or written warnings to drivers who have committed Neveral violations. 3. High visibility enforcement is a key strategy to reducing traffic crashes; Iherefore, law enforcement officers working overtime projects am strongly encouraged to make at least three (3) contacts per hour when conducing an enforcement projecL 4. Agency should report monthly or at laast quanerly to MHTC using the Grant Enforcement ActiviNes Month¥ Repod Fonn. 5. Agency Is strongly encouraged to patticipale in all national or state mobilization efforts in conjunction with, or at the direction of. the Traflic and Highway Safety Division. These mobilizations include, but are not limited to: Click It or 11cket campaign, Impaired driving campaign, youth seal belt en forcement campaign, quarterly enforcement efforts. Mobilizalion reporting efforts shall be empleted using the online mobilization reporting form located at: www.modot. mo.gov/safetv. 6. Only law enforcement work performed by a duly licensed, Peace Officer Standards and Training certified law enforcement officar will be reimbursed. 7. The Grantee w[Q nal be englbla for reimbursement for any individual law enforcement omcer working under this grant In excess of 40 hours for any two week pay peliod. The Granlae will not be eligible for reimbursement for any individual law enforcement officer worktng under this grant where said omcer is daimIng to have worked as a law enforcement officer ror more than 16 hours in any 24 hour period. C. PARTNERSHIPS Law Enforcement agencies are slrongly encouraged to panidpate in the Law Enforcement Traffic Safety Advisory Council (LETSAC) and attend the 0 general meetings and annual conference. Agencies located wilhin the metropolitan areas of St. Louis or Kansas City shoufd paidpate In Operation Impact (tramc safely task force). D. ALLOWABLE COSTS Full-time, part-time and reserve officers are efigible 10 partidpate in overtime enforcement projects. Pan-time and reserve onlcers must have the same authority as a full-time permanent officer. MHTC will reimburse Grantee at officer's standard rate of pay In accordance with Grantee policies and procedures regarding standard rate of pay and overtime rate of pay. The Grantee will not be reimbursed at the overtime rale for work that accordlng to Grantee's own polides and procedures does not constitute overtima. Non-POST certified personnel may be allowed, at the sole discretion of MHTC, in a supporladministrative role. Exceptions to allowable costs may be made with prior written permission o f the MHTC. E. DRUNK DRIVING ENFORCEMENT PROJECTS 1. Those omcers conducting standardized liek] soh,iety testing must have 24 hours of Standardized Field Sobriety Test training lo partidpate in grant funded enforcement erica. 2. Agency should partlcipata in quarteriy enforcement efforts and the national impaired driving crackdown held annually . F. SOBRIETY CHECKPOINTS 1. The MHTC wn! fund enforcement agencies lo conductsobriely checkpoints inaccordance with standards outlined in the Sobriety Checkpoint Reference Manual and the Sobriety Checkpoint Supervisor Trainlng program. 2. Sobriety checkpoint enforcement efforts must be coupled with appropriate public Information efforts to increase the perceived risk of arrest and to enhance the actual risk orarrest. 3. Enforcement statistics and the agency's sobriety checkpoint operations plan must be submitted with reimbursement vouchers. Page 7 of 16 2.7.b huaulaoiolug 104001¥ 4;noA :lueutaoiolua IMa-slue.10 : 9861) seloliteA BUIAOIN SnopiEZEH :Weuttpeuv Packet;Pg. 56 Hazardous Moving Violations (HMV) also known as aggressive driving is a serious problem on Missouri's roadways and has contributed substantially to traffic crashes, especially crashes resulting In death. Aggressive drivers are defined within Missouri's Blueprint to SAVE MORE LIVES as, "drivers of motorized vehicles who committed one or more of the following violations which contributed to the cause of a traffic crash: speeding; driving too fast for conditions; and/or following too dose." Aggressive drivers not only put their own lives at risk, but the lives of others as well. Of the 959 people killed, 67.4% were the aggressive driver and the other 32.6% were some other party in the incident. Of the 5,617 setiously injured, slightly more than one-half (53,2%) were the aggressive drivers and nearly one-half (46.8%) being some other person involved. The problem of aggressive/hazardous driving is not unique to Christian County. Neither is the ever-Increastng use of cell phones while driving, texting while driving, and other forms of distracted driving. The financial costs alone should discourage drivers from neglecting their responsibility to use the utmost care while driving. Add the loss of life and personal injury and no one should drive irresponsibly. However, as the numbers and losses show, drivers are not respecting themselves or others when exercising their privilege of driving. This requires law enforcement agencies to step up and enforce traftic laws to act as both specific and general deterrents to aggressive and hazardous driving. Between 2012 and 2014, Christian County, Missouri, experienced 3,201 traffic crashes. Approximately 21% (683) of these crashes involved drivers who were speeding or driving too fast for conditions. Twenty-four of these crashes were fatalities and 232 involved a disabling injury to at least one occupant of the crash. 17 fatality and 136 disabling injury crashes had aggressive/hazardous driving as a contributing factor. Hazardous Moving Violations (HMV) also known as aggressive driving is a serious problem on Missouri roadways and has contributed substantialry to traffic crashes, especially crashes resulting in death. Aggressive drivers are defined within Missouri's Blueprint to SAVE MORE LIVES as, "drivers of motorized vehicles who committed one or more of the following viotations which contributed to the cause of a traffic crash: speeding; driving too fast for conditions; and/or following too dose." Aggressive drivers not only put their own lives at risk, but thelves of others as well. Of the 959 people killed, 67.4% were the aggressive driver and the other 32.6% were some other party in the incident. Of the 5,617 seriously inJured, slightly more than one-half (53.256) were the aggressive drivers and nearly one-half (46.8%) being some other person involved. According to the Missouri State Highway Patrol Crash Statistics, there were 3,201 motor vehicle crashes investigated by ati law enforcement agendes in Christian County from 2012-2014. Out of the 3,201 crashes investigated, 232 resulted in disabling injury and 24 of the crashes resulted in 26 fatalttles. Of the crashes that resulted in serious injury+and death, 21% had a conlributing factor of speed. Christian County consistently has problems with speed-Involved crashes. The following shows comparative analysis of where Christian County ranks as compared to other counties in Missouri for speed-involved crashes. Speed involved crashes: Christian County - 18th in the state Serious Injury-speed-Involved: Christian County - 9[h In the state Fatal Speed-Involved Crashes: Christian County -16th in the state The days of the week, times of the day, and locations of these accidents vary. Page 8 of 16 :lueutioioluE !04001¥ tlirloA 'luelite030;113 IMCI-sjue.te : 9968) satottleA Bu]Aoull SnopiezeH :luallilpell¥ Packet Pg. 57 5 | Y,, ,i=7.b 'm 2011-2013, there were 419,658 traffic crashes in Missouri - 15.4% involved speeding. Corretating with the national data, Missouri's problem is also more significant when examining fatal crashes-of the 2,161 fatal crashes, 38.3% involved drivers who were speeding. Goal#1: To decrease HMV/aggressive driving related fatalities to: - 314 by 2013 - 299 by 2014 288 by 2015 - 270 by 2016 Perfonnance Measure: - Number of HMV/aggressive driving-related fatalities Benchmark: - 2013 aggressive driving-related fatalities = 308 Goal #2: To decrease speed-related fatalities to: - 299 by 2013 - 285 by 2014 272 by 2015 258 by 2016 Performance Measure: - Number of speed-related fatalities Benchmark: J - 2013 speed-related fatalities = 302 Objective: Develop and implement a plan that focuses on hazardous moving violations (such as speeding, following too dosely, driving too fast for conditions, red-light running, improper Iane changes, and failure to yield) at high crash locations and conidors. Page 9 of 16 huatuaoiolual I04ooiv 4}noA hueuleololua IMCI-slue.10 : 9863) selo!1!eA £5ul/01/1 SnopleZEH :lueullioell¥ Packet Pg. 58 . 1 97reject Description information is captured in the supplemental section. 3) Page 10 of 16 hualtleoioll!3104001¥ 4,nOA !:UalueoJOJUE IMCI-Slue.10 : 9862) salo!4aA Bumovll snopiezeH :lualut!0ell¥ Answer rdul,Cl ry. OU Question 1 Does your agency have an internal safety belt policy for at! personnel? Yes 2 Does your agency report racial profiling data annually? Yes 3 Does your agency report to STARS? Yes 4 Does your agency report UCR Information annually? Yes 5 Has any of your officers/personnel been debarred and are therefore not eligible to No receive federal funds for reimbursement of salary, fringe benefits, or overtime? 6 Please explain any NO answer(s) to questions 1-4: 7 Total number af DWI violations written. 46 8 Total number of speeding violations written. 13 9 Total number of HMV violations written. 25 10 Total number of child safety/booster seat violations written. 0 11 Total number of safety belt violations written. 1 12 Total number of sobriety checkpoints hosted. 0 fi*89161*if6Ftiti21[6043?23* i 13 Total number of traffic crashes. 3067 14 Total number of traffic crashes resulting in a fatality. 26 15 Total number of traffic crashes resulting In a serious injury. 223 16 Total number of speed-related traffic crashes. 683 17 Total number of speed-related Maine crashes resulting in a fatality. 9 18 Total number of speed-related traffic crashes resulting in a serious injury. 58 19 Total number of alcohol-related traffic crashes. 192 20 Total number of alcohol-related traffic: crashes resulting in a fatality. 6 Page 11 of 16 huetual,Olug loiloolv 41nOA : jueltleOJUE! IAAC]-slueig : 9862) sato!4eA Bu!AOIN snopezeH :luettlitoe#¥ 22 Total number of unbuckled fatalities. 14 raunc, 1 V. wv 23 Total number of unbuckled serious injuries. 64 24 Total number of commissioned law enforcement onicers. 54 25 Total number of commissioned patrol and traffic officers. 30 26 Total number of commissioned law enforcement officers available for overtime 30 enforcement. 27 Total number of vehicles available for enforcement. 50 28 Total number of radars/lasers. 9 29 Total number of ln-car video cameras. 0 30 Total number of PBT's. 3 31 Total number of Breathalyzers. 1 »Il ·,&=rl*0.--**** :·.pa 32 tdentify the primary enforcement locations. US Highways, State Numbered Highways, State Lettered Highways, and County Roads outside the city limits of Nixa, Ozark, anci Sparta. Concentrating efforts within rural school zones during the appropriate times. 33 Enter the months In which enforcement will be conducted. Yearround 34 Enter the number of enfortement periods your agency will conduct each month. 4 35 Enter the days of the week in which enforcement will be conducted. All 36 Enter the time of day in which enforcement will be conducted. 5:00 AM. to 10:00 P.M. with an emphasis on morning and evening commute times and school start and finish times. 37 Enter the number of ofticers assigned during the enforcement period. 1 38 If equipment, promotional items, orsupplies are requested to conduct this project, explain below why it is needed and how it will be used. Page 12 of 16 hueuteoiolum 104001¥ 41noA :lueuteoJOJUE IMa-sluele : 9862) selo!40A Bu'Ao]Al snopieze;.1 :lueultioe#v L=--ihe MHTC will administratively evaluate this project. Evaluation will be based, at a minimum, upon the following: - Packet.Pg. 61 1. Law enforcement compliance with state UCR, Radal Profiling, and STARS reporting requirements (law enforcement contracts only) 2. Timely submission of monthly reimbursement vouchers and appropriate documentation to support reimbursement for expenditures (i. e., personal services, equipment, materials) 3. Timely submission of periodic reports (i.e., monthly, quarterly, semi-annual) as required 4. Timely submission of the Year End Report of activity (due within 30 days after contract completion date) 5. Attaining the Goals set forth In this contract* 6. Accomplishing the Objectives* established to meet the project Goals, such as: · Enforcement activities (planned activities compared with actual activities) · Programs (number and success of programs held compared to planned programs, evaluations if available) · Training (actual vs, antkipated enrollment, student evaluations of the class, student test scores on course examinations, location of classes, class cancellation information) · Equipment purchases (timely purchase of equipment utilized to support and enhance the traffic safety effort; documentation of equipment use and frequency of use) · Public awareness activities (media releases, promouon events, incentive items or education materials produced or purchased) · Other (any other information or material that supports the Objectives) 7. The project will be evaluated by the Traffic and Highway Safely Division through annual crash analysis. Evaluation results will be used to determine: · The success of this type of activity In general and this particular project specifically; · Whether similar activilies should be supported In the future; and · Whether grantee will receive funding for future projects. r.,Evaluation and requests [o fund future projects will not be based solely on attaining Goals and/or Objectives if satisfactory justification is provided. Page 13 of 16 huettlesiolua 104001¥ 41n0A :lueuteololuE IAACI-Swele : 986-Z) sels!1!eA BulAOIN SnopiezeH : 1Uellitpen¥ : Packet Pg. 62 | -HIDTA; amount varies depending on expenses; pays for depuly on DEA taskforce and hislher expenses; ongoing funding; Hazardous Moving Violations Grant (MO Div Hwy Safety) $5087.40; DWI Grant (MO Div Hwy Safety) $10,905.00 Page 14 of 16 rO-1 :luouteolojua I040OIV 41nOA :lueuIasioluE IAAO-slue.19 : 9861) selo!1!eA 6ulA0IN snop.ezeH :lueuttpe#¥ ' Packet Pg. 63 Category Item Description Quantity Cost Total Local Total Requested Operational Expenses and Supplies Contract Administration 1.00 $90.00 $90.00 $0.00 S90.00 Administration $90.00 $0,00 1 $90.00 Personnel Overtime and Overtime 1.00 $4,410.00 $4,410.00 SO.00 $4,410.00 F:inge $4,410.00 So.00 $4,410.00 Total Contract $4,500.00 So.00 $4,500.00 I. ........ 0 0 Page 15 of 16 1 1 huetueNOJUB 1040014 4110* fluaulebiOJUE IAACI-Slueis : 9862) seloiqeA BulAOIN SnopiezeH :lueunpellv · Packet Pg. 64 1 At IACMMENIS Document Tvpe Description Oriainal File Name Date Added PDF PDF Document CountyAuthorization_VI. 02/26/2015 Page 16 of 16 BulojoluB huettleoloium !0400IV 41nOA :lueuleoloil!3 IAAa-sluele : 9862) lueuteolojUR IMO :lualulloeuv _ dur, I ru·u• 1 2 Packef Pg. 65 , 1rm HS-1 Revision Reason: Other Version: 3 05/27/2016 ssouri Department of Transportation Project Titte: DWI Enforcement Traffic and Highway Safety Division RO. Box 270 Project Number: 16-154-AL-100 830 MoDOT Drive Project Category: Transfer Jefferson City, MO 65102 Phone: 573-751-4161 Program Area: 154/164 Alcohol Fax: 573-634-5977 Funding Source: 154 AL/20.607 Name of Grantee Christian County Sheriffs Office Type of Project: Initial Started: 10/01/20i5 Grantee County Christian Federal Funds Benefiting State: Grantee Address Local: $6,500.00 110 W Elm St. Room 70 Total: $6,500.00 Source of Funds Ozark, MO 65721-9216 Federal: $6,500.00 State: Telephone Fax Local: $0.00 417-581-2332 417-581-1641 0 Total: $6,500.00 Contract Period Prepared By Effective: 10/Oi/2015 Kliethermes, Mandy Through: 09/30/2016 C ,)3- OleN{., /(G 'f,1 - tO Val Fl ¥ - L Authorizing 00cial Dde * ·S Project Director Date Highway Safety Director Date It is mutually agreed by the parties executing this contract to the following: the reimbursable costs shall not exceed the total obligated amount of $6,500.00; the redpient af funds shall proceed with the implementation of the program as detailed in attached forms (which become part of this agreement) and shall adhere to conditions specilied in attachments (which become part of this agreement); all Federal and State of Missouri laws and regulations are applicable and any addendums or conditions thereto shall be binding; any facilities and/or equipment acquired in the connection with this agreement shall be used and maintained for highway safety purposes; the recipient of funds must comply with the Title VI of the Civil Rights Acl of 1964, and the Federal Funds from other sources, excluding Federal Revenue Sharing Funds, will not be used to 2.7.c Alcohol and other drugs contribute substantially to traffic crashes on Missouri's roads, particularly those resulting in death or serious injury. In the 2011-2013 period, 419,658 traffic crashes occurred in the state. Of those, 0.5% resulted in a fatality and 3.0% involved someone being seriously injured. During the same lime period, there were 20,061 traffic crashes where one or more drivers and/or pedestrians were under the innuence of intoxicants and in the opinion of the investigating officer their intoxicated condition was a contributing factor to the crash. In these crashes where drivers or pedestrians were impaired by alcohol or other drugs, 717 people were killed and another 2,644 were seriously injured. It also is important to note that substance-impaired driving is under-reported as a contributing factor in traffic crashes. This under-reporting is due to drivers undergoing injuries sustained from crashes without being tested for blood alcohol content. Also, some forms of drug impairment may not be apparent to officers on the scene. As a result, it Is an even greater problem than these stattstics would indicate. In addition, 87.7% of substance-impaired drivers killed also failed to wear a safety belt further compounding the problem of substance-impaired driving. A common misconception is that substance-impaired drivers are primarily Injuring and killing themselves. While that is often true, a substantial number of people killed and seriously Injured In these crashes were not intoxicated by alcohol or other ............ drugs. TheW actions In these incidents probably did not contribute to the cause of the collision, Of the 717 people killed in atcohol and other drug-related traffic crashes, 69.2% were the substance-impaired driver/pedestrian and 30.8% were some other involved party. Of the 2,644 setiously injured, 61.7% were the substance-impaired drivers/pedestrians while 38.3% ware other persons in the incidents. Between 2012 and 2014, Chlistlan County, Missouri, experienced 192 alcohol-related tramc crashes. Six of these crashes resulted in a fatality and 29 resulted in a disabling injury to at least one involved party. While Christian County has a few bars and restaurants which serve alcohol, a large section of the population travels to neighboring Springfield, Missouri, for the larger selection of eating and entertainment options. When these individuals conclude their evening, they return home. Unfortunately, those who choose to drink as part of their evening experience often times choose to drive. Each of these drivers represents a potential crash. Another area of concern, especlal[y In Christian County, is drug-impaired drivers. Christian County, for many years, herd the dubious dislinction of being the methamphetamine capital of Missouri. While we no longer maintain the top spot, we still rank in the top five. Whether drivers are impaired by methamphetamine, marijuana or prescription drugs, they represent a traffic crash waiting to happen. Often times, this particular violation is underreported; however, underreported does not mean unimportantl Christian County is a no refusal county. Christian County law enforcement agencies work closely with the Christian County Prosecutor's Office In this endeavor. We will seek a search warrant for blood if a driver refuses to submit to a breathalyzer test. This alone shows the dedication to the cause of saving more lives by reducing impaired driving. Alcohol and other drugs contribute substantially to traffic crashes on Missouri's roads, particularly those resulting in death or serious injury. In the 2011-2013 period, 431,780 traffic crashes occurred in the state. Of those, 0.5% resulted in a fatality and #.1% involved someone being seriously injured. During the same time period, there were 20,598 traffic crashes where one or more drivers and/or pedestrians were under the Influence of intoxicants and in the opinion of the investigating officer their Intoxicated condition was a contributing factor to the crash. In these crashes where drivers or pedestrians were impaired by alcohol or other drugs, 718 people were killed and another 2,821 were seriously injured. It also is Important to note that substance-impaired driving is under-reported as a contributing factor in traffic crashes. This under-reporting is due to drivers undergoing injuries sustained from crashes without being tested for blood alcohol content. Also, some forms of drug impairment may not be apparent to officers on the scene. As a result, it is an even greater problem than these statistics would indicate. In addition, 87.3% of substance-impaired drivers 11!led also failed to weara safety belt further compounding the problem of substance-impaired driving. A common misconception is that substance-impaired drivers are primarily injuring and killing themselves. While that is often tme, a substantial number of people killed and seriously injured in these crashes were not intoxicated by alcohol or other drugs. Their actions in these incidents probably did not contlibute to the cause of the collision. Of the 717 people killed in alcohol and other drug- related traffic crashes, 70.6% were the substance-Impaired driver/pedestrian and 29.4% were some other involved party. Of me 2,821 seriously injured, 60.3% were the substance-Impaired drivers/pedestrians while 39.7% were other persons In the Incidents. From 2012 - 2014, there were 3,201 motor vehicle crashes in Christian County, Including the cities of Ozark and Nixa. Of ithose 3,201 crashes, 192 were alcohol related. Of the 192 alcohol crashes, six were fatalities and 29 resulted in disabling -)injuries. Christian County, as wel[ as Nixa and Ozark have consistently experienced a high percentage of drinking-involved crashes. Utilizing statistics from 2011-2013, the following shows comparative analysis of where Christian County ranks as compared to Page 8 of 17 *ther Bulojoium :lueutao.toiu3 104001¥ 4110* ! luettleo.JoluE! IAAa-SlueJE) : 986Z) luattleOJOJUB IAACI :lueu,40euv q In 2014, the Christian County Sheriffs Department made 46 DWI arrests. They also experienced two fatalities and nine Packet Pg:.73- h: )rinking-Involved Crashes: Christian County is 20th in the state ·"rierious injury-Drinking-Involved: Christian County is Sth in the state -1.--atal Drinking-Involved Crashes: Christian County is 17th in the state. 0 . serious injuries that Involved a drinking driver. The top crash locations in Christian County were varied as were the days of the week and times of the day. .. n n Page 9 of 17 Bupiolum hueuteoiojug lollooiv 4}noA 4UOUUaoJ0JU3 IMa-slueie : 9862) lueule:.toluE IMCI :lueultloeuv <4oal: To decrease fatatities involving drivers with .08 BAC or greater to: Packet Pg. 74 267 by 2013 - 255 by 2014 - 243 by 2015 - 230 by 2016 Performance Measure: Number of fatalities involving drivers with.08 BAC or greater Benchmark: 2012 fatalities involving drivers with .08 BAC or greater = 280 Objectives: 1. Participate in the National Impaired Driving Crackdown campaign 2. Participate in the quarterly impaired driving enforcement campaigns 3. Develop and implement a high visibility DWI enforcement plan involving saturation patrols and/or sobriety checkpoints Our goal is to increase DWI arrests while reducing alcohol and drug impaired crashes. We also want to increase awareness and visibility in the community with the message of intolerance to this behavior and certain and swift enforcement action if caught. n Page 10 of 17 5uloJOJua :lueuleoiolua lolloolv 4;nOA : :UQUION)JUE IAAO-slue.IE) : 9861) lueulao.loiua IMCI Uuaultloeuv 2.7.c Project Description information is captured in the supplemental section. , | :Packet Pg. 75 0 Page 11 of 17 Bu!0'olua Nuauleo.lo,ua 1040014 4]noA : juettleoJOJUB IMa-sjueiE) : 986Z) luauleoloil,3 IMa :lueullioe#v rainvi. ry. iv 1 Does your agency have an internal safety belt policy for all personnel? Yes 2 Does your agency report racial profiling data annually? Yes 3 Does your agency report to STARS? Yes 4 Does your agency report UCR information annually? Yes 5 Has any of your omcers/personnel been debarred and are therefore not eligible to No receive federal funds for reimbursement of salary, fringe benefits, or overtime? 6 Please explain any NO answer(s) to questions 1-4: - * . . --155-B-+*;49>9*M€*0mZ•»e-«2*KS**P-R+5ae-/C=.WNLD% 7 Total number of DWI violations written. 46 ' 8 Total number of speeding violations written. 13 9 Total number of HMV violations written. 25 n 10 Total number of child safely/booster seat violations Written. 0 11 Total number of safely belt violations written. 1 12 Total number of sobriety checkpoints hosted. 0 · &91*gogilifiGRiat!80*atllim&*37287£Htilimitamfijalis*f,93 13 Total number of traffic crashes. 3067 14 Total number of traffic crashes resulting in a fatality. 26 15 Total number of traffic crashes resulting In a serious Injury. 223 16 Total number of speed-related traffic crashes. 683 17 Total number o f speed-related tra ffic crashes resulting in a fatality. 9 18 Total number of speed-related traffic crashes resulting in a serious injury. 58 19 Total number of alcohol-related traffic crashes. 192 0 20 Total number of alcohol-related traffic crashes resulting in a fatality, 6 Page 12 of 17 Butojolua :lualueojoium 104001¥ 4}nox hueulaoiolua IMa-slueig : 9862) JUalue010;UE ]AACI :luetulloeuv 22 Total number of unbuckled fatalities. 14 23 Total number of unbuckled serious injuries. 64 24 Total number of commissioned law enforcement officers. 54 25 Total number of commissioned patrol and traffic officers. 30 26 Total number of commissioned law enforcement ofticers available for overtime 30 enforcement. 27 Total number of vehicles available for enforcement. 50 28 Total number of radars/lasers. 9 29 Total number of in-car video cameras. 0 30 Total number of Pars. 3 31 Total number of Breathalyzers. 1 neare- %*f 7 --re, i•-,k - - §%*ibmiEidifEBWM*.s78*3*672MEitmogE*iit«6060i*24***5*5f**SFE e 10 Dgipformatio676%5121'6*itft@31;trat#i[8 8*¤-doll]Describ-61*250**3fimmitikETE}%%5iem:eeew*M 32 Identify the primary enforcement locations. State Highway 65 between State Highway EE and the Taney County line, US Highway 160, State Highway 14, State Highway CC, State Highway 60, State Highway 413, Nicholas Road, State Highway P, County Line Road, Jasmine Road, State Highway AA, State Highway 00, and State Highway V. 33 Enter the months in which enforcement will be conducted. Year round 34 Enter the number of enforcement periods your agency will conduct each month. 4 35 Enter the days of the week in which enforcement will be conducted. Primarily Thursday, Friday, and Saturday as well as holidays and nights of spedal events (graduation, Super Bowl) 36 Enter the time of dayin which enforcementwill be conducted. 7:OOP.M.-3:00 A.M. 37 Enter the number of officers assigned during the enforcement period. 2 38 If equipment, promotional items, or supplies are requested to conduct this project, explain below why it is needed and how it will be used. Page 13 of 17 Bu!0ioluE !1Ueltlei.10;113 10400'V 4;noA 4UeliIe0JOJUR INAa-Slue.19 : 9863) lueuleo.10;UE IMa Jueultlon#v 24.0 Packet Pg..78 --he MHTC will administratively evaluate this project. Evaluation will be based, at a minimum, upon the following: 1. Law enforcement compliance with state UCR, Racial Profiling, and STARS reporting requirements (law enforcement contracts only) 2. Timely submission of monthly reimbursement vouchers and appropriate documentation to support reimbursement for expenditures (i.e., personal services, equipment, materials) 3. Timely submission of periodic reports (i. e., monthly, quarterly, semi-annual) as required 4. Timely submission of the Year End Rapor't of activity (clue within 30 days after contract completion date) 5. Attaining tile Goats set forth in this contract* 6. Accomplishing the Objectives* established to meet the project Goals, such as: · Enforcement activities (planned activities compared with actual activities) · Programs (number and success of programs held compared to planned programs, evaluations if available) · Training (actual vs. anticipated enrollment, student evaluations of the class, student test scores on course examinations, location of classes, class cancellation information) ".......... · Equipment purchases (timely purchase of equipment utitized to support and enhance the traffic safety effort; documentation of equipment use and frequency of use) Pubtic awareness activities (media releases, promotion events, incentive items or education materials produced or purchased) · Other (any other information or material that supports the Objectives) 7. The project will be evaluated by the Traffic and Highway Safety Division through annual crash analysis. Evaluation results will be used to determine: · The success of this type of activity In general and this particular project specifically; · Whether similar activities should be supported in the future; and · Whether grantee will receive funding for future projects. *Evaluation and requests to fund future projects will not be based solely on attaining Goals and/or Objectives if satisfactory justification is provided. Page 14 of 17 1 2.7.c I Buiwolua hueitIeD.10;UE 104001¥ lonox :jueulao.lotua IAACI-slueig : 9862) WetuaoJOJUR IAAC] :lueunpell¥ H]DTA; amount varies depending on expenses; pays for deputy on DEA taskforce and his/her expenses; ongoing funding; JcPacket Pg. 79 Hazardous Moving Violations Grant (MO Div Hwy Safety) $5087.40; DWI Grant (MO Div Hwy Safety) $10,905.00 D 0 Page 15 of 17 Bu!010#ua '1UalliaO.10;113 '040OIV 41n0A : luell,80.loJUE! IAACI-slue.le : 9862) 1UeuleoloJUE IAACI :lueull]Oeuv Category Item Description Quantity Cost Total Local Total :pafketipg. 80 Requested Equipment $0.00 $0.00 $0.00 Operational Expenses and Supplies Contract Administration 1.00 $90.00 390.CO SO.00 $90.00 Administration Cost $90.00 $0.00 $go.oo Personnel Ove,time and DWI ovenime 1.00 36,410.00 $6,410.00 $0.00 $6,410.00 Pringle per oflicer $6,410.00 $0.00 $6,410.00 Total Contract $6,500.00 $0.00 36,500.00 0 0 Page 16 of 17 Bugnojug :lueuteoiolua IotlooIV 41nox :luallieOJoila IMCI-slueJE) : 9863) lueuteololua MACI :lueutitoeuv '.C Al ]A#111¥IC]110 Packet.Pg>81< Document Tvoe Description Original File Name ' Date Added PDF PDF Document CountyAuthorization. Vl. 02/26/2015 Page 17 of 17 i. 2>rd.a 3-1 *1!siaA!Un Ainia-fiuipueisiepurl JO LunpUBJOLLIaw : 9862) n kinia 41!A, Ulnpue.toulaIN :Juetut!0211¥ Packet Pg482 f., .. MEMORANDUM OF UNDER5TANDING This Memorandum of Understanding ("thisAgreementl, dated this· dayofGA e 2016 ts between the Drury University Law Enforcement Academy ("DULEA") and the ChristiarVCounty Sheriff's Office ("CCso"h RECrrALS DULEA and CCSO desire to enter into a mutualty beneficial agreement for certification of training by DULEA in exchange for payment by CCSO. AGREEMENT 0 NOW, THEREFORE, In exchange forgood and sufficient consideration, the adequacy of which the parties acknowledge, the parties agree as follows: l. DULEA will provide certification of training to CCSO in exchange for payment by CCSO to DULEA in the amount of $500 per year beginning May 1, 2016. 2. CCSO is responsible for conducting all training contemplated by thls Agreement and all such training shall be conducted at a location otherthan Drury University. 3. DULEAwill provide approval oftraining courses provided by CCSO to meet Missouri Department of Public Safety-Peace Officer Standards and Training (POST) guidelines for."Approved Provider" certification of the courses. CCSO will provide DULEA with copies of alllesson plans and · supportingdocumentation ofeach course taught for auditing purposes. CCSO is solely responsible for the content of all training. CCSO will ensure that each instructor meets POST requirements as a quallfied instr'uctor forthe class and topic being taught, DULEAwill approve CCSO training for · continuing education course credit. Approval does not signify that the DULEA endorses the speclfic content of the submitted course, but only that the submitted course meets the criteria to meet POST standards then in effect. CCSO Is solely responsible for ensuring the legality of all trainirtg provided and is likewise solely responsible for ensuring and guaranteeing the safety of training participants and staff. 4. CCSO shall provide to DULEA a copy of the following forms In sufficient time to enable DULEA to provide approval of the proposed training courses: 1. Course/Provider Information for Training (contains Information on the agency/organization, attendance policy, evaluation plan, and the 0 total number of hours and what core curricula area the training falls in); 2. Instructor Record {to be completed for each instructor af each course); 3. ObJectives of the Course (to be used to klentifythe -. 31 AISJGA!un A,nia-Buipueigepun JO UinpUBJOUIeVII : 986Z) n kinia 41!M UlnpueiOLUeull :lueullioellv e . CO 6 L-_ 0 CL 0 i FOCI 31 4!SJaA!Un kinia-Bulpueisiepun JO LtinpUBJOLUBIAI : 9861) n Ainia 41!AA Ulnpue.lolliew :luetutloeuv t'Packet Pg. 84:t course obJectives); 4. Instructor's Lesson Plan (should contain, at a minimum, all of the information covering the course objectives; should be detailed sufficiently that another instructor, with like expertise, with some preparation, could teach the course. An outline will not be accepted as a lesson plan. The course objectives must be clearly identified in the lesson plan) 5.5ource Document Information for Course (to be used to identify sources of Information the instructor used to develop the coursel; 6, Certificate of Course Completion. · 5. Notices. All notices required bythls Agreement shall be sent by first class mall, postage prepati or by hand delivery, to: Tony Bowers, Director Brad Cole, Sheriff Drury University Christlin County Sheriffs Office Law Enforcement Academy Ozark, Missouri 65721 Springfield, Missouri 65802 6. No Agency. Neither party is the agent of the other, nor may either party bind the other in any respect, 3 7. No Endorsement. DULEA does not endorse the training provided by CCSO and shall have no responsibility for the training or its content except for the certification obligations outlined in thisAgreement. 8, Entire Agreement. This document represents the entire agreement between the parties with respect to the issues set out herein and supersedes any and all prior oral or written representations or statements. This Agreement may only be modified by a writing signed by the panyagainst whom enforcement is sought. 9. Term. Thls Agreement is valid for one yearfrom May 1, 2016 to April 30,2017. This Agreement shall renew automatically for consecutive one year terms unless terminated by either party in writing at least thirty (30) days before the expiration of the then current term. DRURY UNIVERSITY LAW CHRISTIAN COUNTY SHERIFF'S OFFICE ENFORCEMENTACADEMY By: ey: 44/4- - Name (print): Name (print): /24£1 69'- CHRISTIAN COUNIY, LEGAL ADVISOR By: 0 Name (print): 4 - 3-1 *1!SieAwn /[.Inia-Bulpueisiapun JO UlnpUBJOU,aiN : 986Z) n A.Inia quAA tunpue,ouiet, :lueutlpeuv y Zi 6 011- 12£ 0 2 0 1 0 31 AllsieAjun *inia-Bulpuets.lepun Jo uinpue.louieL'll : 9863) n kinia quM ulnpueioulevu :iueutlioeuv , Packet 486 IN WITNESS WHEREOF, Christian County and Drury University have executed this Memorandum of Understanding: Dated: Tony Bowers, Director Drury University Dated· G - (y -20 l 6 9%47 (2/ I . Brad Cole, Sheriff of Christian County Dated: 06% e)6- lott Po„ 111 - Ray Wetek Presiding Commissioner D.ti.. 6 - 6- UP 1% 115 9 03vdz# Bill Barnett, Western Commissioner Dated; rd L) 0£- .41 a DG fo 6/4 4/Pu,AAA,J 0 - Sue Ann Childers, Eastern Commissioner Attestedby: Dated: D l ele I ICQ Kay Wown, County Clerk Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of an 4 same: ated revenuepropriated for payment of the Dated: 5/61/4 Juc,AJ v 1114 - Lacey Hart, y Auditor - t Approved as to form: Dated: 5%31-/(D 4 Ullbouoll» John Wusley, John Housley 901 St. Louis Street, 2oth Floor Springfield, MO 65806 Phone: 417-866-7777 Fax: 417-866-1752 0 <0 3-1 AlsieA!un A.In*]-50!pueisiepun JO LUnpUE.Jolitault : 986Z) n A.Inia 41!M Lunpue.lolueIN :lueultloemi co a . 10 1 1 I 1 . r C --1 KELErjLKA:Wa.Woon> 3-935 1 Attachment: Cox Health Direct Connect (2987 : Demostration of Mobile Web Doctors) des-Q-w 0 3 5 33' f r' .2 0 n a Er & 2 2 2- *25 0 g M- 5- 2 **C 7091-1 8 2 17 R € J D n. 1 4 0 W C C] n 27 9 . 0 0 r * 2 i or 14 R 2 2 1 MIR - 52 0 S C A E p E CM 5 0=0 02% 3/'3 2 0 E EN % 4, 31 - 1 71 *5 5 g 47>- n K /0 01 0 % 2 54 0 8- 8 K 23 2.-0 5 GIA W 9 COXHEALTH m 28-1 5 2>6: r W w. 5 5 r " 2 ZE z 8 1 0- & 6.-4 * 1 8 i 2 81 0 2 5- g 2/4 E a 9 a 3 g. i 0 1 2 4 1 0 g.1 4 2 -01%913 C I -EM 01 02 R 4, g 0 0 Q W #4 5 fb .-1 KEr g.o « . Go to c 0 i # i R 2 i 3 4 & 2 R.. * g ./. Im MiN W 2 7 0 & 2 2 2 F R 8 0 - 2 ZI & mi -0 .1 ¢ 3 8.7 0 3 8 5- g w - 8 *91% ar ome i i " mae 4 0 r 4 2 8 9: G d. . 0. Er c m DIX It -u*, R E 9 . *3 2 < IL- : 2 /-0 '1 M B' im € 8% #bGRY. 7 ; 3 * c r+ U 22 . i 3 3 2 C e. S.74 1 -. 1............LE 41Writer - Windows 7 Pro 64-bit - 1 Year Manufacturer Depot Warranty knovo Service/Support Upgrade - For E550 Laptop - 1 Year Depot to $133.00 1 $1333 3 Year Onsite 8x5x Next Business Day - Parts & Labor LenovolhinkPad USB 3.0 Pro I»ck - For Laptop - USB3.0 - 5x USB $165.00 1 $165.{ Ports - Dual Monitor Support (lx DisplayPort / lx DVI) Subtotal: $7,5742 0 Quote Summary Description Amou: .Products $7.574.! Total: $7,574.: J 0 rely relax grow Packet Pg. 94 2.12.a fc) (38) Declaration: The vendor hereby declares understanding, agreement and certi fication ofcompliance to provide the items and/or services, at the prices quoted, 1 accordance with all terms and conditions, requi rements, a nd specifications of This original Invitation to bid. The vendor further agrees that upon n A of an authorized purchase order from the Christian County commission or when a Notice of Award h signed and issued by the Commission, a blndl contract shall exist between the vendor and Christian County. Signature required below confirmihg understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Ti ID No. Attachment: Bids- Prosecutor Computer Bids (2988 : Bid Opening-Computer Equipment) St)974-0€EADDAL-, f.bliWilfef*gWN Book: 2016 Page: 7284 04... .6,1 f i SEAL; 2 Pages: 5 30.' 949 Fee: $36.00 S 20180007149 6,0.9,140* Kelly Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorderol Deeds RIGHT OF WAY DEED #2016·0089 THIS DEED Is made and entered Into this 13th day of APRIL. 2016, by and between JOSEPH M. MEHL. and GERALDINE R. MEHL. pf Christian County, Missouri, hereinafter referred to as "Grantof, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, Its successors, administrators and assigns, all of which are hereinafter collectively referred to as «Grantee." 0 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to It paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, tts successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a Mgm of way for public use as a street, roadway thoroughfare or related purposes, induding without limitation, the use of condults, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and Immunities thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of Its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that It has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and dear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for me current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all. covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 52L188, RSMo. (2006), hereby walves any right to request vacation of the easement herein 0 granted. B\\\uy Special Emd »icl &22 -Hil \ ekE*Da. 02#a*•0=©uir *4 1 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. p«-8.942 C*,484. .2. YU.AD STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) -5 on this GY day of 4 Or.\ , 2016, before me personally appeared 8510-D\A *\Q-h 4 (Ur429.-.44i=?46€442-:-4.3.546,+4.44.'437*9«ti:1r.5§9%%.i»f;4 :i 4 54*IA}.fi:Ifi-524.4 t.1-·us |NMAT¢ CALCINGSOLOn#NS --'•-' 1 Caft Category Surcharge or Fii*st Add'I Average Catl Average Current Connect Fee Minute Minute Dulption 1 Call Price Local Commission % i Iktra LATA | Inter LATA 1 Intel·State ¤Solutions Response: ICSolutions has read, agrees, and will comply with the requirements as stated. 2.1 SCHEDULE OF EVENTS The following is the schedule of events listed in the order of occurrence, showing the major milestones from issuance of the RFP to the contract award: 0 Event Date RFP Issuance 05-19-2016 RFP Questions Due 06-02-2016 Pre-proposal Conference- 06-08-2016 Proposal Due Date 06-13-2016 Proposal Evaluation Completed 06-16-2016 Contract Signed 06-23-2016 System In Service ' 08-01-2016 The County reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change. known participants will be notified. The County also reserves the right to issue addenda to the RFP up to seven (7) days before the proposal due date to clarify the requirements and respond to bidder questions. Vendors shall ackiiowledEe receivt c,fall uddenda iii ilick piopoials. Solutions Response: ICSolutions has read, agrees, and will comply with the requirements as stated. ICSolutions has 0 acknowledged all addenda in Tab 1 of this proposal. wiNG,11»fl : -- 3/[Ff:3.22*244*39 tf..6..... Tab 4 - Page 16 .: :.c.ar,....'.-4,_4*.-A 9. . ,<..4-, 301*,6& 0....:.': ...... 4% Christian County, MO .$. 5. COMMISSION OFFER FORM COMMISSION OFFER FORM Describe all proposed rates, fees, and County commissions. Ali proposed rates and fees must be fully compliant with all pertinent FCC/federal, state, and local regulations. The proposed commission payable shall be stated as a percentage of gross revenue for all calls placed on or through the Inmate Telephone System, wifh no fee additions beyond the maximum rates and fees specifically allowed by the FCC Order, state tatiffs, and any other pertinent regulations. Failure Attachment: IC Solutions Bid (3005 : Bid Opening-Inmate Phone bervrces, to state commissions as a percentage of gross revenue, using only rates and fees that are compliant with all pertinent regulations, will cause vendor's proposal to be deemed non- compliant and ineligible for contract award. COUECT CALLS , Each Addl Commission 96 Commission .. % Surcharge or First Minute Minute Call Category Connect Fee Rate Rate - Offered - No ,with - PartTime 0 Administrator Administrator w Local $0.00 ' $0.25 $0.25 1 60.1% I 30.1% | Intra LATA $0.00 $0.25 $0.25 60.1% I 30.1% 1 ' Inter LATA $0.00 $0.25 $0.25 60.1% InterState 30.1% $0.00 $0.25 $0.25 60.1% 30.1% PREPAID COLLECT, DIRECT BILLED COLLECT or ADVANCE PAY CALLS , i - Each Addl Commission % Commission % Surcharge or | First Minute Minute , Offered - No with Call Category Connect Fee PartTime Rate ' 5 Rate Admlnistrator Administrator Local $0.00 $0.21 $0.21 60.1% Intra LATA $0.00 $0.21 30.10/0 $0.21 60.1% 30.1% Inter LATA $0.00 $0.21 $0.21 60.196 InterState 1 $0.00 $0.21 30.10/0 $0.21 60.1% 30.10/0 D Christian County, MO ..:..... t...U...3.3:F=RATE,Z·1' 7 · ... Shpallist Elk .*412.1.:21 24.*. f -· - Tab 5 - Paae 1 65%9*-a . AG. ./ ./4 . 4. 1 =p*•19*2-1 k......4 . ./ .... - .... I ......... / :I' 48 --'-'4'- INMATE CALLING SOLUTIONS f PREPAID DEBIT or DEBIT CARD CALLS Each Addl . Commission % | Commission % Surcharge or First Minute Minute . Offered t A. No With . PartTime Call Category Connect Fee Rate Rate. Administrator Administrator Local $0.00 $0.21 $0.21 60.1% Intra LATA SO.00 $0.21 $0.21 30.1% 60.10/0 30.1% Inter LATA $0.00 $0.21 $0.21 I 60.1% 30.1% InterState $0.00 $0.21 $0.21 60.1% International $0,00 $0.95 $0.95 30.1% 60.1% 30.1% NOTE: Rates shown above are exclusive of Federal, State and Local Taxes and Regulatory Fees such as the Universal Service Fund. It is understood that these will be charged as a pass-through from the taxing/regulating agency to the called party and that no commission will be paid on these items. Solutions Response: 0 ICSolutions proposes rates that have been deemed by the FCC as fair and reasonable. These rates include a $0.02 per mjnute non-commissionable Investigator Pro™ Ucensing Fee. With these rates, ICSolutions offers a commission rate of 60.1% of Adjusted Gross Revenue. ICSolutions will retain the first $0.33 of revenue generated by each call to amortize the investment in the Tablet program. The County will receive the proposed commission rate on the total gross revenue generated after the first $033 of each call CAdjusted Gross Revenue"). NOTE: Per the recently effective FCC Orders recommending nationwide caps on calling rates and .. C setting caps on fees, commissions are allowed for all call types, induding Interstate calls, Therefore, all of ICSolutions' commission offers are in full compliance with all current and proposed FCC c regulations. 0 Tab 5 - Page 2 . *MmiMP#&.tifOR :'Fi,':..'..'2:&10.4.·k:,2:'.,0.+0*·i'7'1·* '· Christian County, MO 1 335;i.70, ' ··'-*£4116*07=6)2g:P·:9841%·. .9.: J.Ie= '.11: :.4 1.: ·72 -1 ' 1•ir Sef Z : % * % .·· i ·: r ",4 /58'414712?E.fle09:.Id. r,€.4. 1.22 . Solutions , Di Included Technology & Additional Revenue In addition tothe compensation described above, all options include the following technology at no cost to the County. The ENFORCER® Inmate Telephone System: • Our centralized ENFORCER® inmate calling platform - housed in our San Antonio data center and backed up at the Keefe data center in St Louis c Continued & uninterrupted access to al! call detail records & call recordings o Continued & uninterrupted access to all investigative results & associated case notes o Continued & uninterrupted access to all voice models & enrollment history : Unlimited ENFORCER® user licenses • Inspect all inmate telephones & refresh as necessary • Replace existing workstation with new model • Replace existing TDD/TTY unit with new model • Interface to the County's JMS platform to provide for automated inmate ID / PIN updates • Interface to the County's KCN Inmate Banking & Commissary systems: o Automated Directlink Trust Cardless Debit Calling o Over-the-Phone Commissary Ordering • The ENFORCER® Technology Suite: o Investigator Prom inmate voice print validation + biometric analysts & suspicious call finder o Word Detective® phonetic word / phrase search o Data Detectivew data mining and link analysis o The Informer= PREA module o The Communicatola paperless inmate communications portal o The Attendant¤ automated information line • Deposit kiosks from Keefe /Access Corrections: 0 1 booking kiosk with cash & bulk coin acceptor 0 1 lobby kiosk accepting cash & credit, including armored car cash pickup • Inbound inmate voicemail messaging • Online storage of all call recordings and call data for the entire contract duration • 24 x7x 365 live, U.S.-based service for called parties and Facility staff • Training on the new phone system for all Facility users Video Visitation System: • Deploy "The Visitor" Visitation Management software suite (including Auto Connect) on existing kiosk hardware o Leverage existing infrastructure with no disruption to daily operations o Upgrade all video servers to include long term recording storage o Software transition complete in 30 days • The Visitor is fully integrated with The ENFORCER® calling platform . Consolidated user management of phone & video services via a single GUI (single Login) . Universal public Web portal to support prepaid account funding and visitation scheduling (single user account) %f*EBR#11 Christian County, MO ..r::.:..:aitp**9341 ' Tab 5 - Pan. 9 1 bE-2.9.a .,6977··P :IPERL< |NMATE CAfLING SOLUTIONS •0•-m•--'•- I o Single prepaid account to support all services (phones, voicemail, and video), thereby limiting funding fees to a single account and providing the best value to the consumer • Remote Visitation enabled, with necessary bandwidth provided by ICSolutions • Continued all-inclusive warranty, support, and repair/replace maintenance package Educational Inmate Tablet Program: • 40 ruggedized inmate tablets from JES / Edovo • l mobile charge cart equipped for secure storage & charging of tablet devices, plus carrying cases for easy transport • 4 Wi-Fi hotspots to provide wireless access coverage in the 2 housing areas • FREE Edovo educational programming o Ubrary of content focusing on educational, treatment & vocational courses • Rewards-based FREE access to premium entertainment content (movies, songs, games, etc) - 1 minute of free entertainment content is earned for each minute spent studyingl o Equipped with data tracking for course / module completion • Paid access to premium entertainment content available o Equipped with data tracking for investigative 82 security measures • Local content hosting available - inmate handbook religious services etcl • Access to the educational suite for released inmates to complete course work Additional Revenue Opportunities Remote Visitation will be priced at our standard rate of 50¢ per minute, charged in 30-minute increments. The County will receive $7.50 per paid visit as additional commission income. Our offer also includes optional inbound inmate voicemail, on which the County will receive additional commission revenue at the rate of 50¢ per message (friends/family pay our standard voicemail fee of $1.00 per message). Tab 5 - Page 4 . :.....=*32*ti6·.4Rp':i:.<©, IhEE!*02 ..©·,Ickle:-r·24"E·.9.....i,. 1 Christian County, Mo r- 0 2.9.a 3 .... ¢01.'.,9%32*910'L4*4* 2- ' : · · ·26·try·i.·zp * C " . -2- - ":' Mi 'r· ·-'1 1 ..1,1.f,2 / N,·:t.2- :i,i.Et.'*i;&39'='T,AJ#rn"=:5>'*+Di,,1,1.-5 -,54.f:5041%3'.:f, rt -(3**- ;');'#41- Solutions . · 24'04,4/ U ,; A Commission Offer Form (cont.) Other Fees: Vendors are required to disclose any/all fees charged to tile inmate or called party in excess of tile above stated call rates. Disclose fees whether charged directly or by a *subcontractor, billing agent, or other third party who accepts payments on your behalf. Failure to accurately disclose fees will be cause for disqualification. The only fees that need not be listed are taxes and pass- through fees imposed by regulatory agencies. Fees Applicable to Collect, Prepaid Description . Fee Amount Collect, Direct Billed and/or Debit? Prepaid Account Set up Fee None N/A Prepaid Account Funding Fee via Internet $3.00 Prepaid Collect Prepaid Account Funding Fee $3.00 (IVR) 0 r via Telephone , $5.95 (live operator) Prepaid Collect Prepaid Account Close-Out Fee None N/A Refund Fee None N/A AccountMaintenance Fee None i N/A Inactive Account Fee None N/A Regulatory Cost Recovery Fee None N/A Bill Statement Fee None N/A Single Bill Fee None N/A Universal Service Fund Administrative Fee None N/A Other? Describe any other fees < None i N/A that are not covered above 3 L.arii€kete.0112413 re-4 -. 2·L 9.- a--t'aii-'1 Christian County, MO ····*,>.,·D:--.·iLt·V·.dE:1&:t·f A·.'-· Tah 5 -Par:• K F - 'INMATE CALLING SOLUTIONS 0,---- 8 -- Question Vendor Policy What is the Prepaid Account DepositMinimum? No minimum Does vendor or subcontractor Yes - ICSolutions provides 24x7x365 access to live, U.S.-based provide ready access to live agents for called party customer service. Inmates do not have agents via telephone? access to live operators at any time. After what period of inactivity Account expiration is typically after 6 months of inactivity, I does a prepaid account balance Account holders can request a refund at any time. Refunds are expire? provided in accordance with applicable laws. How long does it take after a Immediately - when the transaction is complete, the consumer credit card deposit is received receives their confirmation number, and the funds,are before calling is restored? (# minutes, hours, days?) immediately released to the account. 3 Signed: Title: Brendan Philbin, Vice President Business Development Date: 6/9/16 0 Tab 5 - Page 6 :.?::.. ';l:.2.;...'RM 1%#REE=*# Christian County, Mu ·'4«iX+K. Ut *r-.h 2,,fvd'·*;·' '' - 47€ 3'4399447 '04 2 .1 Solutions EXHIBIT B-PRICING SHEET Product/Service Price Size/Type , Frequency (includes ali fees) Inmate Telephone Service, Induding I Video Visitation & Educational NA No cost to Inmate Tablet Program N/A the County N/A 1 N/A N/A N/A 0 NA N/A N/A N/A N/A N/A N/A N/A 0 Christian County, MO - ....'-r...·...:t·CIN Z.· #JAAXGES-I*$*-'P-- · •· 'ry·. .21(0€·- ···9· 2 Tab 5 - Page 7 l=23%L11 1%»49%*43:ST1',,74»949:44.,/SJ-*'in#*c_©732'.9*tif€*49*«249322?9 i Solutions ·* . ' 1· ·.', .313·'..:n'5*? i t. 4' f A . , . •3, .•'2 -· . '' ..·· 44*22941*Afh,,5 **>K·r· . 4 6. RATE INFORMATION FCC-Approved Postalized Rates: (no connect fees / surcharges) Collect Calls: Prepaid Collect Calls: Anywhere in the United States: Anywhere in the United States: Debit Calls: 25¢ per minute , 21¢ per minute Anywhere in the United States: 21¢ per minute NOTE Call Rates shown do not inc[ude {ocat, county, state and federal taxes, regulatory fees and bitting fees. International Debit calling is available at the rate of 754 per minute, with no connect fee / surcharge. These proposed rates are more economical for inmates and their loved ones and easier to understand than the higher rates historically charged in other area correctional facilities -and they are fully compliant with all current FCC regulations and State regulations, Postalized calling rates offer several D benefits to both the County and your inmates and constituents: • Simplified rates can stimulate significantly more calling and more overall revenue for the County, with a single rate and uniform commissions for evely minute. • Better value for those who pay for calls. • More frequent communication, because charging the same rate for every minute frees inmates to call loved ones more often, without having to consider call duration before calling. • Eliminates the financial incentive to obtain out-of-state phone numbers to get the cheaper interstate rates, which may be non-commissionable with some other providers. • Eliminates refund requests due to dropped calls! Again, because the first minute has the same per-minute rate as all other minutes, there is no financial penalty for making multiple short- duration calls. Ifa call is dropped - due to a lost connection ona called party's cell phone, for example - the inmate can simply hang up and retry the call without having to pay any connect fees. For the Jail, this means fewer complaints endless time spent reviewing refund requests. • Eliminates the financial incentive for engaging in "dial-around" or "call-forwarding" services such as ConsCallHome.com; results in the collection of more valuable investigative data for the County, as destination phone numbers can be accurately identified and located. Please refer to the previous section - Tab 5: Commisslon Offer Form - for information about commission rates and included technology. 0 6-Ner,*92.SES»·.'.1 - Christian County, MO 1=388%21*21 .1 ; . · *6 ·· ·,..·r:€·.j'*.1*·y.Su:/3.. . 7.6 G_ a.-- ' ---I--- itt.. iI/Il###i r·\C ·- ORIGINAL REQUEST FOR PROPOSAL: INMATE PHONE SERVICES 3 CHRISTIAN COUNTY, MISSOURI b-i#*R@1€6.*.1 :=2 J 0 €2111;*12 Summary of Offer and Options Securus has carefully designed our financial package to balance the revenue, safety, and technology needs of the Christian County Sheriffs Office. This proposal provides very aggressive commission options, coupled with easy-to-understand low call rates and a single fee for funding, which is optional. Our technical and customer service approach will provide superior services to the inmates as well as their family and friends for video visitation, telephone calls and jail management systems. This, coupled with our powerful efficiency enhancing services and proven investigative tools, will deliver leading-edge capabilities to Christian County and will increase operational efficiencies while lowering costs to the community and enhancing service options to the inmates and their family and friends. 0 The Securus proposal response meets and exceeds the specifications ofthe RFP, complies with the FCC order and delivers additional innovative approaches to many of the challenges faced by law enforcement and corrections today. Provided below is a summary that highlights the key solutions of our offer. o Secure Call Platform (SCP) - With free quarterly upgrades throughout the life of the contract and over 550 features, SCP is the most widely deployed platform in the industry with over 2,200 sites currently online. SCP will, at a minimum, provide 3-Way Detection, Covert Alert, Remote Call Forwarding, Voice Biometrics, PINs, live monitoring, hot-number alerts, kill switch, Crime Tip Informant Line and over 50 standard reports. o Comprehensive Training providing on-site training on all system functionality throughout the contract term at no cost to Christian County with enhanced training provided for all investigative and security technologies • Facility Portal - Allows Christian County authorized personnel to access all system function from any internet-enabled PC from any location o ONE Complete Workstations with CD/DVD burner, flat screen monitor, speaker, printer and Microsoft Office 0 SECURUS Technologies 169 9*RacKM9229?k Eftifirwe.,3 3 r..1.#.4.'.£.U 0 3+ Years of Call Recording Storage for all inmate calling and for the Ijfe of the agreement for Call Detail Records up to seven (7) years • Exc/usive: Correctional Officer Memorial Fund - We are very proud to be the Acit vendor in our industry to launch our own program to assist Correctional Officer's families in the time of need. The fund provides financial assistance to families of those corrections officers who lose their lives in the line of duty. 4 Ofncer Ale#_ 0 Included Advanced Value Added Solutions and Services Securus has included the following advanced value-added solutions and services at no additional cost to Christian County within our FCC compliant proposal. Each of the items will drive greater efficiency and return on investigative activity, and for the items noted, will provide additional revenue streams to the Christian County Sheriffs Office and the Inmate Welfare Fund. • Securus Exclusive - THREADS - Data Analytics Software - Fostering information sharing and providing focused lead identification, THREADS is proven and in use by some of the most recognized law enforcement agencies nationwide, including Christian County, and can be expanded to support outside agencies in joint investigations. • ICER Inter Communication Evaluation and Reporting Tool uncovering and providing alerts on inmate-to-inmate phone communications. • Voicemail - Securus' Voicemail solution provides a password-protected, two-way communication solution which allows family and friends to leave a secure voice message for their incarcerated loved ones. 3 SECURUS Technologies 170 ERShimit@9411 Emi-ilifil 0 @Aft/*//"/M€ - • All Required Integrations - Securus guarantees our ability to integrate and provide system interoperability to the Sheriffs JMS, Keefe Commissary and or any other systems as necessary Including integrations to further the effectiveness of Securus' Secure Call Platform and THREADS investigation analytics toolsets. Optional Services Securus provides more solutions to the corrections market than any other provider. All of our Securus owned and operated solutions can be implemented at any time during the contract term. Provided below is a partial listing of optional services that could be funded by facility commission revenue and negotiated into the Christian County contract at any point during the contract term. • Dedicated On-Site PART-TIME Technician, for a minimum of 20 hours per week to support the proposed solutions and the daily efforts of the Christian 0 County Sheriffs Office. • Continuous Voice Verification (IPRO) - Real-time verification and alerts based on an inmate's biometric voiceprint as well as analytic tools to significantly enhance investigations. IPRO has proven investigative capabilities that revolutionize how inmate calls are reviewed. • Securus Exclusive - Location Based Services - Offers geo-fencing alerts and location identification of cellular telephones called by inmates, as well as the real- time location of an individual cellular telephone. • Automated Information Services (AIS) - responding to over 80% of questions frequently asked by the community and inmates relieving staff from that responsibility. • CELL SENSE Portable Cell Phone Detection - Through our partner Cell Sense, Securus offers portable cellular phone location technology that is used nationwide to prevent tile introduction of contraband cellular telephones. • This investigative technology will be optionally funded by the facility commission revenues throughout tile term of the agreement. • Vizvox Maintenance & Support - Provide an ailowance of $18,000 on annual basis value for managing the procurement of a 3rd party certified VizVox maintenance, support, and upgrade management. These funds can be reallocated as decided by Christian County throughout tile term of the agreement, 0 • Debit Release Cards For Inmates - limiting money handling and providing an easy method of returning unused funds. SECURUS Technologies 171 *jitiEEisilizi* iam/61 • ConnectUs Software Capabilities - Expands the services offered on our multi- function terminals providing inmates the ability to access applications for commissary ordering, grievance filing, inmate handbooks, videos and question- automation capabilities to drive greater staff efficiency. • ConnectUS Inmate Kiosk Applications o PREA o Grievances/Inmate Requests o Commissaty Ordering o Medical Request o Inmate Handbook o JobVjew Inmate Employment Assistance o Edovo Jail Education Solutions application o CaseMaker Law Library The funds generated bythe ITS for may be allocated towards anytechnology desired by Christian County. 0 CCSO - Proposed Calling Rates for ITS - Option A & B: OPTION #A Proposed Calling Rates COLLECT CALLS Surcharge ' Commission % Commission % or First Each Addi with PartTime 1 Minute Minute Offered - No Admi6nistrator __" Category Connect Fee Rate Rate Administrator Local $0.0 $3.25 $0.00 91% 76% Intra LATA $0.0 $3.65 $0.40 91% 76% Inter LATA $0.0 $3.75 $0.50 91% 76% InterState $0.0 $0.25 $0.25 IntraState $0.0 $0.25 $0.25 0 SECURUS Technologies 172 REam 1 0 ZFE*il PREPAID COLLECT, DIRECT BILLED COLLECT or ADVANCE PAY CALLS Surcharge Commission % Commission % or First Each Addi with PartTime Minute Minute Offered - No Administrator Call Category Connect Fee Rate Rate Administrator Local $0.0 $3.25 $0.00 91% 76% Intra LATA $0.0 $3.65 $0.40 919b 76% Inter LATA $0.0 $3.75 $0.50 91% 76% InterState $0.0 $0.21 $0.21 IntraState $0.0 $0.21 $0.21 0 PREPAID DEBIT or DEBIT CARD CALLS Surcharge Commission % Commission %. or First Each Addl with PartTime Minute Minute Offered - No Administrator Call Category Connect Fee Rate Rate Administrator Local $0.0 $3.25 $0.00 91% 76% Intra LATA $0.0 $3.65 $0.40 91% 76% Inter LATA $0.0 $3.75 $0.50 91% 76% InterState $0.0 $0.21 $0.21 IntraState $0.0 $0.21 $0.21 International $0.0 Varies Varies 0 SECURUS Technologies 173 @¢gigi5Ei* r 0 OPTION #B Proposed Calling Rates COLLECT CALLS Surcharge Commission %. Commission % or First Each Add'I , with Partnme Minute Minute Offered - No Administrator Call Category Connect Fee Rate Rate Administrator Local $0.0 $0.21 $0.21 81% 66% Intra LATA $0.0 $0.21 $0.21 81% 66% Inter LATA $0.0 ' $0.21 $0.21 81% 66% InterState $0.0 $0.25 $0.25 Intrastate $0.0 $0.25 $0.25 0 PREPAID COLLECL DIRECT BILLED COLLECT or ADVANCE PAY CALLS surcharge Cominission,% Commission % or First Each Add'I with PartTime Minute Minute Offered - No Administrator Call Category Connect Fee Rate Rate Administrator Local $0.0 $0.21 $0.21 81% 66% intra LATA $0.0 $0.21 $0.21 81% 66% Inter LATA $0.0 $0.21 $0.21 81% 66% Interstate $0.0 $0.21 $0.21 IntraState $0.0 $0.21 $0.21 0 SECURUS Technologies 174 1%21ackel&92** PREPAID DEBIT or DEBIT CARD CALLS Surcharge , Commission % Commission % or First , Each Add'I , with PartTime 1 Minute . Minute Offered - No Administrator Call Category Connect Fee I Rate Rate Administrator t . Local $0.0 $0.21 $0.21 81% 66% Intra LATA $0.0 $0.21 $0.21 81% 66% Inter LATA $0.0 $0.21 $0.21 81% 66% InterState $0.0 $0.21 $0.21 Intrastate $0.0 $0.21 $0.21 International $0.0 Varies Varies Varies Varies NOTE: Rates shown above are compliant with all current state and federal requirements and are exclusive of Federal, State and Local Taxes and Regulatory Fees. Other Fees: Vendors are required to disclose any/all fees charged to the inmate or called party in excess of the above stated call rates. Disclose fees whether charged directly or by a subcontractor, billing agent, or other third party who accepts payments on your behalf. Failure to accurately disclose fees will be cause for disqualification. The only fees that need not be listed are taxes and pass-through fees Imposed by regulatory agencies. Fees Applicable to Collect, Prepaid Collect, Direct Billed and/or Description Fee Amount Debit? Prepaid Account Set up Fee $0.00 Prepaid Account Funding Fee · $3.00 Optional Credit Card Fee for funding via Internet any account. No charge for checks. Prepaid Account Funding Fee $3.00 Optional Credit Card Fee for funding via Telephone any account via telephone. No charge for checks or money orders SECURUS Technologies 175 IES@EEMii* Em.. Prepaid Account Close-Out N/A Fee Refund Fee N/A Account Maintenance Fee N/A Inactive Account Fee N/A Regulatory Cost Recovery Fee Bill Statement Fee N/A Single Bill Fee N/A Universal Service Fund NA Administrative Fee Other? Describe any other $5.95 PrePaid account setup via live agent 0 fees that are not covered above Policies Question Vendor Policy What is the Prepaid Account There is no minimum funding fee. Deposit Minimum? Does vendor or Yes. Securus provides the option to use a live agent, subcontractor provide ready internet or web app to fund or support accounts. access to live agents via telephone? After what period of inactivity 180 days does a prepaid account balance expire7 0 How long does it take after a Funds are available to the inmates account within the credit card deposit is hour of deposit. received before calling is SECURUS Technologies , 176 0 Ra@!im-< restored? (# minutes, hours, days?) Securus has worked hard to develop an offer that fully serves the needs of the Christian County Sheriffs Office, The County of Christian and its constituents. We are committed to providing an offer that incorporates all of your requirements while providing funds to support your inmate welfare programs and world class technology to automate processes with dedicated in state support to back it up. We recognize that Christian County may wish to propose modifications to our offers and we are willing to be flexible in any negotiations to best support your operational goals today and going forward. Securus respectfully requests the privilege of serving the Christian County and looks forward to establishjng a long term, mutually beneficial relationship. D Signed: 4 L- : Title: Preddent Date: June 13.2016 0 SECURUS Technologies 177 1%*EFf;RDNE# Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Tuesday, June 14, 2016 1:00 PM The Christian County Courthouse L Convene The meeting was called to order at 1:00 PM by Presiding Commissioner Ray Weter Attendee Name Title , Status Arrived Ray Weter Presiding Commissioner Present 1:00 PM Bill Barnett Western Commissioner Present 1:00 PM Sue Ann Childers Eastern Commissioner Present 1:00 PM Cheryl Mitchell Assistant Present 1:00 PM Kay Brown County Clerk Present 1:00 PM IL Agenda Motion/Vote - Approve Agenda Attendees: County Auditor Lacey Hart, Dennis Lloyd and Khalen Dwyer Vice President from Columbia Capital. Presiding Commissioner Weter entertained a motion to approve the agenda for today. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, EasterA Commissioner SECONDER: , Bill Barnett, Western Commissioner J AYES: Ray Weter, Bill Barnett Sue Ann Childers Motion/Vote - Christian County Commission Discussion - Consultation with Columbia Capital-Financial Advisor Attendees: County Auditor Lacey Hart, Dennis Lloyd and Khalen Dwyer Vice President from Columbia Capital. The County Commissioners met with Dennis Lloyd and Khalen Dwyer Vice President from Columbia Capital for a financial advisor consultation. Commissioner Weter said we anticipate remodeling in three buildings and moving to construct a fourth building using a recently adopted tax levy that has an estimated revenue of $750,000.00. a April Term Tuesday, June 14, 2016 1:00 PM Commissioner Childers said we would like to sell bonds from the tax levy that is currently being received for a total of 7 million dollars for the renovation, purchase of clinic and remodel, and to construct a new building. Ms. Childers said the plans were prepared by Paragon Architecture and we are asking for assistance to acquire these bonds. Commissioner Childers said the courtroom is in·place but needs renovation, and we anticipate moving the Clerk's office to the third floor. Commissioner Weter said it looks like a higher amount to remodel the Mercy Clinic. Mr. Lloyd presented the proposed story boards from Paragon of the layout and the process. Mr. Lloyd said there are certificates of participation and general obligation bonds that can be used for financing the project. Commissioner Chjlders asked where do we go from here. Mr. Lloyd said a resolution must be passed that states how the funds will be used. Mr. Lloyd said general obligation bonds are presented for a vote of the people and there is a legal commitment. Whereas, special obligation bonds, do not require a election, the County Commission would assure us the bonds will be paid through the property tax of 3750,000. Commissioner Weter asked what the hourly rate is for their services? Commissioner Weter asked if he could give another presentation in two weeks. Mr. Lloyd said he would have a presentation for the Commission in two weeks. Mr. Lloyd said based on approximately 7 million, to be paid in roughly 12 years, at 3% interest it would be approximately $ 700,000 a year. However, if amount came in jower the county would have to pay the balance. Commissioner Childers said they would like to proceed with special obligation bonds. Commjssioner Childers said if we were building a jail we would have to go to a vote of the people and use general obligation bonds. 21Page 0 April Term Tuesday, June 14, 2016 1:00 PM Commissioner Childers asked if he would be the advisor through the end of the project. Mr. Lloyd said they have been in business over 20 years. Mr. Lloyd said if they were to serve as our financial advisor they prefer communication by phone and email. RESULT: .. ADOPTED [UNANIMOUS] MOVER: Sue Ann Chiders, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner r AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - Christian County Commission Discussion - 3009 : Consultation with Piper Jaffray & Co.-Financial Advisor Attendees: Cheryl Mitchell, Michelle Bock and Jack Dillingham, Managing Director from Piper Jaffray and Company. The County Commissioners met with Michelle Bock and Jack Dillingham, Managing Director from Piper Jaffray and Company for a financial advisor consultation. Commissioner Weter said the county is looking at a mandate to provide a new court room for the newly created position for the 38th Circuit Division 2 Judge. Commissioner Weter said initially the estimated cost to renovate the buildings was $ 210,000.00 but now it is between $ 350-400,000.00. Commissioner Weter said ultimately we need to remodel and construct a new building to house the prosecutor and the juvenile offices, plus purchase the Mercy Clinic and another building. Commissioner Weter said we will be moving the juvenile offices to the Planning and Development Building. Planning and Development, Highway Engineer, and Building Inspections will move to the old Mercy Clinic building. The County Clerk's office will move to the third floor, leaving space for the Treasurer, Public Administrator, and Auditor on the second floor. Commissioner Weter said we passed a reimbursement resolution and have the capital set aside and we may be reimbursed. Commissioner Weter said in 2012 a capital improvements ballot failed and the people are not going to vote for another tax increase. Currently, we have accrued approximately, $ 750,000, and we want to get the best bond rate. We are considering selecting a financial advisor. Michelle Bock said Piper Jaffray has been in business for 120 years as a broker/dealer. Ms. Bock said they have knowledge of the markets and can assist us in acquiring the lowest interest rate possible. Ms. Bock said they are not allowed to underwrite bonds but have the same fiduciary requirements as any other firm. Ms. Bock said they work with certificates of participation, and special obligation bonds or general obligation bonds. 31Page 0 April Term Tuesday, June 14, 2016 1:00 PM Michelle Bock said general obligation bonds require a debt service payment and are simpler to do. Whereas, the certificate of participation requires collateral and is based on moral obligation. Commissioner Weter asked if we borrow more than we need what would you do? Jack Dillingham said that the debt service fund balance would be reduced to pay of the Certificates of Participation. Mr. Dillingham said the lease will go 20 years beyond unless you pay it off early. Otherwise, the final maturity date is the standard practice, and this only matters only if you don't meet your payments. Mr. Dillingham said the cost to get it set up is between $15,000 to $20,000. 0 Commissioner Weter asked Mr. Dillingham how long before he could come back with a plan of action. Michelle Bock said the following week after you make your choice for an advisor. Michelle Bock said we can make a recommendation, but you will have to make the decision. You will need to allow 45 to 60 days to get the bonding documents prepared. Michelle said we would be a team and come up with a plan that best meets your plans and goals. Commissioner Weter asked how do we ensure the investor? Michelle Bock said you must agree to set aside the bond amount in the budget each year as promised to pay with special obligation bonds. Commissioner Weter asked can you pay it off earlier? Ms. Bock said yes, they can be paid early. Ms. Bock recommended creating a 501 C3 0 corporation. Commissioner Weter asked what would you charge if selected as a financial advisor? 41Page 0 April Term Tuesday, ]une 14, 2016 1:00 PM Ms. Bock said they would charge in the range between $ 20,000 to $ 30,000.00. Commissioner Weter said they intend to make a decision by Monday. Commissioner Weter entertained a motion the schedule a decision meeting for June 20, 2016. RESULT: , ADOPTED [UNANIMOUS] AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 3:05 PM Motion/Vote - Adjourn Presiding Commissioner Weter entertained a motion to adjourn. RESULI: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commiksioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa,4 lA. f Ray Waer Presiding Commissioner, Ray Weter Bili-Barnett Western Commissioner, Bill Barnett ciduLNUA,D 0 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 5[Page Christian County Commission 100 West Church St Room 100 0zark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, June 20, 2016 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name . ' Title h. .0.6 Status - Arriviad Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Kay Brown County Clerk Present 8:50 AM II. Agenda Motion/Vote - 8:55 AM Christian County Commission Discussion - Approve Agenda Attendees: Cheryl Mitchell, Judy Dollarhite, Ed Snowden and Robert Palmer. 3 Presiding Commissioner Weter entertained a motion to approve the agenda as published for 6/20/2016. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-Christian County Clerk Minutes & Financials Approval - Approve Minutes and Financials Attendees: Cheryl Mitchell, Judy Dollarhite, Ed Snowden, Robert Palmer and arriving later County Auditor Lacey Hart. Presiding Commissioner Weter said there were no minutes or financials to approve. Lacey Hart said under financials she wanted to make the Commission aware the mode rating for worker's comp in most of the various departments has increased over 50% from what was estimated and there are some safety credits remaining that could be used to offset the costs. Commissioner Childers said those credits have been split between two departments. 21 April Terrn Monday, June 20,2016 8:50 AM Ul Lacey Hart said there are additional credits that have not been used but she was not sure what the amount was. Commissioner Weter said they will review it after getting a total amount of credits available. Motion/Vote - 9:00 AM Christian County Commission Discussion - Financial Advisor Decison Attendees: Cheryl Mitchell, Judy Dollarhite, Ed Snowden, Robert Palmer and Amelia Wigton, reporter for the Christian County Headliner News. Commissioner Weter said he contacted some former clients that worked with Piper/Jaffray & Company and Columbia Capital. Mr. Weter said he contacted Taney County Auditor Rick Findley and City of Ozark Administrator Steve Childers that had used Piped Jaffray in the past. Presiding Commissioner Weter said Piper Jaffray and Columbia Capital did very well with their presentations. 0 Commissioner Weter said Piper Jaffray is based out of Minnesota. They actually have two corporations as a financial advisor and bond marketers. Commission Childers said Piper Jaffray has been ordered by the courts to separate their businesses and may be a target for a class action suit which is not uncommon. Commissioner Weter said Columbia Capital seems to be a closely held operation and Dennis Lloyd President of the Company took credit for starting the company and manages the company. Commissioner Childers said Columbia Capital have more of a home based operation but have not done much county work but have worked schools and state government. Commissioner Childers said Piper Jaffray prefer working with us in person where as Columbia Capital prefer phone calls and emails. Commissioner Weter asked the Commissioners if they had made a decision. Commissioner Barnett said his mind was made up and he was leaning toward Piper Jaffray. Commissioner Barnett said he liked that they preferred meeting in person with their clients. Commissioner Childers also suggested that we choose a different bond counsel when 0 the time came. 21Page