O. 4,44 0 Christian County Commission 100 West Church St. Room 100 OzarkMO· 65721 january Term http:UChristianCountyMO.iqm2.com 23.ISE,78 - Minutes - Monday, January 5, 2015 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Ray Weter *tidlidd'e Nil'*63¢419.15: 40 2 .i'- 1 f - ]1% Titlati?ATer-9.19 .vill <-3st@itdilff, f ,-{AFM¢dd?·3 Ray Weter Presiding Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Vacant Position Eastern Commissioner Present 8:40 AM Cheryl Mitchell Assistant Present 8:40 AM Julia Maples Administrative Assistant Present 8:40 AM Norma Ryan Chief Deputy County Clerk Present 8:40 AM IL Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Miranda Beadles and Jim Billedo. Commissioner Weter entertained a motion to approve the minutes for Monday December 22 and 29. There are no financials. RESULT: i i" ' ADOPTED IUNANIMOUS] L , '- f .2 4 0' 44 4 h. 0 11 I] 42¢112 4. a - * 1,4. 0 21 2 ,.e MOVER:T ....8 8111. Barnett, Westem Comm€sioner w -4, . t , 115 ;:r p , 'git 1'2 SECONDER: ., Ray Weter, Prekiding CoMmiksig'ntai . bej, pf,·2 7 ! ' : it. f. ff 4 4.1 1 ./ AYES: „ '0 ·- Ray Weter, Bill Barnett k - BiZ D . 1 -: I 3 'I •' '-1 'i ' I'J.. li Motion/Vote - 8:45 AM Christian County Commission Discussion - Christian County Becomes a First Class County The meeting was attended by Commission Secretary Julia Maples, Highway Administrator Miranda Beadles, Prosecutor Amy Fite, Cl Supervisor Richard Teague, Danny Thompson, Planning and Development Administrator Todd Wiesehan, Lacey Hart and Jim Billedo. The Commission met to discuss becoming a first class county. The question came up as to whether there needed to be official action to acknowledge we are a first class county and we looked at a letter we received from the State Auditor Thomas Schweich regarding becoming first class. We received the letter April 2014. The statement says we have attained a status of first class effective January 1, 2015. ' January Term . Monday, January 5, 2015 8:40 AM Commissioner Weter read a statement into the minutes regarding a first class status. The statement read as follows: Being that Christian County, Missouri, a county of Classification two, is required to change classification to "One" effective January 1, 2015, by virtue of the assessed valuation of Christian County, Missouri equaling or exceeding $900,000.00 for the previous five years as certified in the final reports of the State Tax Commission of Missouri and upon the Notification of Change of Classification from the Missouri State Auditor, Thomas Schweich, dated April 16,2014, I hereby entertain there be a motion that Christian County, Missouri become a county of Classification One, without a charter form of government, effective January 1, 2015, according to chapter 48 of the Revised Statutes of Missouri. Commissioner Weter entertained a motion to adopt the statement into the minutes. . ·r i, 2 If b.: ') .' + , I .Ti „B.l - ,- ADOPTED [UNANIMOUS] .. 4 , W ..1.,c d .t' fi 1 4 .1 /1 .3 ER: u y :.Bill Barnett, Western·Commissioner 2 6. 9 0 iw 4IDER: . -r Ray*eter, Prehiding Commissrone[- S r. 0.41 A Ray Weter, Bill Barnett i - . 4.1,!9 4 4 Motion/Vote - 9:00 AM Common I & Common 11 Road Districts Bid Opening - Bid Opening-Signage for County Roads The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Jason Stutesmun, Highway Administrator Miranda Beadles and Danny Thompson. The Commission met to open bids for signage for County roads. There was an addenda. There was a question about what kind of posts. The posts need to be break away and thfy are U channel. The Commission received 2 bids. One from Vulcan Signs, 408 E Berry Ave., Foley AL and the other from Newman Signs Inc 1606 6th Ave SW, Jamestown ND. There are multiple signs listed with multiple prices. Jason said what they did last year was look over the bids, compare prices and then make a decision or award both bids and use a primary. The Commission will meet Thursday f6r a decision from theRoad Departments after they have had the time to review them. Commission Weter entertained the motion to make a decision Thursday 1/8/15 at 9:15. RESULT:% JADOPTED [UNANIMOU,S]. ff 4, L: - +1.. 1,3 MOVER: ' 4 B.ill Barnett, We#tern Commissioner ?" J OIL 2/2 4, 2 I., il r'i ig,- SECONDER: . ' Ray Weter, Presiding Commissioner s · B 11 F.\ 81 1 7 't AYES: CT- 4 Ray Weter, Bill Barnett 4 7 1. III. Adjournment The meeting was closed at 3:03 PM The commission is adjourned until Thursday January 8, at 8:55 a.m. 21Page January Term Monday, January 5, 2015 8:40 AM Commisioner Weter entertained a motion to approve the adjournment. Motion/Vote - 9:08 AM - adjourn The scheduled agenda for 1/5/15 was completed and the Commission adjourned and will reconvene. RESULT: ADOPTED [UNANIMOUS] -6 MOVER: , Bjll Barnett, Western Commissioner SECONDER: Ray\Meter, Presiding commissidAer AYES: Ridy'Weter, Bill Barnett 0- 1 1-' ... 4 IV. Emergency Session The meeting was attended by Commission Secretary Julia Maples. The Commission met regarding Green Bridge on Smyrna Road in an emergency session. Commissioner Weter entertained a motion to go into emergency session regarding MODOT identifier is 24900031. As a result of a phone call from Dave O'Conner with MODOT who is doing structural evaluations of Christian County Bridges informing them of an urgent situation regarding Green Bridge and requesting the Commissioners attention to this issue, on visually inspecting the Bridge and Mr. O'Conner making several recommendations the county commission is setting in emergency session in order to address these issues. 1. in 2011 there is a bridge report on the same bridge and it is stating it is on its last leg and if it gets any worse it will have to be closed. Mr. O'Conner pointed out further deterioration and recommended the county adopt a plan to salvage the structure according to his assessment of the needs. He also stated that he would no close the bridge now but if the county didn't undertake an effort to remedy this situation and he return in 6 months and the bridge was still in its present state he would close the bridge. In order to keep the bridge open he reduced the current weight limit from 5 tons to 3 tons on a temporary basis. Commissioner Weter would entertain discussion from Mr. Barnett regarding the path forward. Bill said a lot of the problem is due to the salt going and laying on those I beams. He thinks we should start the bidding process of bidding out the work on this bridge and get it done as soon as possible. Mr. O'Conner said we could let it go for a little while due to weather. We need to make some process. Ray said we need to let the public know about the weight limit and address that issue before we move on. Commissioner Weter would entertain a motion to ask 911, and EMA to post on their websites a notice of weight reduction on Green Bridge and notify the local newspaper requesting they include that notice in the next two editions. Commissioner Weter said he thinks there is $500,000 in the bridge fund. They need to repair a 40' section of the bridge. Ray will ask the Road Engineer to seek out any matching funds available to help the county proceed with the repair. Bill said this is the 9th bridge MODOT has looked at and they still have the west side to look at. 31Page 0 January Term Monday, January 5, 2015 8:40 AM Commissioner Weter entertained a motion put this on Thursday agenda. Julia will make sure the 911, EMA and newspaper will be informed. Motion/Vote - - Enter into Emergency Session RESULT: ADOPTED [UNANIMOUS] ' ' 1.1. 41 4 MOVER: Bill Barnett, Western Commissioner e U '- 1.3 i SECONDER: Ray.Weter, Presiding Commissioner g AYES: Ray'Weler, Bill B'arnett ° ; . - 5 L 7 1 1 Motion/Vote - - - Ask 911, EMA and Newspaper to post new weight limits. RESULT: . ADOPTED [UNANIMOUS] " 2 'Ii' 64 1 " 1 MOVER: Bill Barnett, Western Commissioner I i -54 39 - SECONDER: Ray Weter, Presiding Commissioner 6 4 9 : AYES: . Ray Weter, Bill Barnett r Motion/Vote - - Discuss Green Bridge on Thursday January 8 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 4, SECONDER: Ray Weter, Presiding Commissioner " AYES: . Ray Weter, Bill Barnett _ F Motion/Vote - - Adjourn from emergency session RESULT: ADOPTED [UNANIMOUS] - P .1 'i -t MOVER: Bill Barnett, Western Commissioner j 17 4 SECONDER: Ray Weter, Presiding Commissioner AYES: , . (Ray Weter, Bill Barnett 0 Qot,# l,0£6Ao i Ray WiRE Presiding Commissioner, Ray Weter 3 41Page 0 January Term Monday, January 5, 2015 8:40 AM rwig, Western Commissioner, Bill Barnett 3 51Page Christian Counly Commission 100West Church St Room 100 0 Ozark; MO 65721 .in W January·Term http://ChristianCount,MO.iqm2.com 23naL - Minutes - Thursday, January 8, 2015 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Ray Weter Atiehkiee NWinel > -0' ? 1,. 11 ''1 'i '79 i,tit|di ir 3 I! 41 1:1? Status F : ,.Atrivddv-1 r .,//11- Ray Weter Presiding Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Vacant Position Eastern Commissioner Excused 8:45 AM Cheryl Mitchell Assistant Present 8:45 AM Julia Maples Administrative Assistant Present 8:45 AM Norma Ryan Chief Deputy County Clerk Present 8:45 AM IL Agenda Motion/Vote - 8:47 AM Christian County Commission Discussion - Approval of Agenda 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles and Jason Stutesmun. The Commission met to approve the agenda for Thursday, January 8,2015. Commissioner Weter entertained a motion to approve the agenda for Thursday, January 8, 2015 RESULT: ADOPTED [UNANIMOUS] 0 144 0 4 4 4 I # 1, · , I MOVER: Bill Barnett, Western Commissioner i c' - ., u SECONDER: Ray Weter, Presiding Commissioner 1 t, t '- e, If i . ' 0 101 2 h AYES: RayWeter, Bill Barnett.·3 - y. .41 .p i Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - 20029: Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles, Jason . Stutesmun and Jim Billedo. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Monday, January 5,2015. 0 0 Thursday, January 8, 2015 8:45 AM January Term RESULT: ADOPTED [UNANIMOUS] 1 - .5.4 + 4 4 1 MOVER: Bill Barnett, Western Commissioner 1 92 1 p j SECONDER: 4 Ray Weer, Presiding Commissioner. ytw 7 1 + 2, ft 1 1 - I .0 VAYES: . + Ray Wete!, 'Bill Barnett :- T 4 a id: 4 1 /' f Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Court Order #01-018-2015-01 Commissioner Weter entertained a motion to approve Court Order #01-08-2015-01 Road Sales Tax in the amount of $319,924.33. RESULT: ADOPTED [UNANIMOUS] W ;i':,4 ,': h·iM, t, MOVERE 6 ..4 Bill Barnett, W@stern Commissioner * '= Lre l h ? SECONDER: Ray Weter, Presiding Commissioner j ., . - j e. rj -%4 4 '#,T? i1 22. i AYES: i i. Ray Weter, Bill Barnett _ . .' _':8 1 , Motion/Vote - 9:00 AM Common 11 Road Department Bid Opening - Bid Opening-Snow Plow The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, (2 Supervisor Brent Young, Highway Engineer Miranda Beadles, Jason 3 Stutesmun and Jim Billedo. The Commission met to open bids for Snow Plow for ¢2 for the new Ford Sign truck. They received 1 bid for and 8 ft. plow. The bid is from Bus Andrews for the amount of $5,300.00 including installation. C2 Supervisor would like to accept the bid. Commissioner Weter entertained a motion to approve the purchase of the plow from Bus Andrews in the amount of $5,300.00 RESULT: f ADOPTED IUNANIMOUS] 4 0 1 MOVER: € Bill.Barnett, Weitern Commissioher d j.2 .6 4 1 1 4 , 11 + SECONDER: Ray Weter, Presiding Commissioner k :. € , d J '. % 41· "G 4 P J AYES: Ray Weter, Bill Barnett . 2 . : 6 14 E I. Motion/Vote - 9:15 AM Common 1 & Common 11 Road Departments Bid Decision - Bid Decision-Signage for Christian County Roads The meeting wds attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles, Jason Stutesmun, Planning and Development Administrator Todd Wiesehan and Jim Billedo. The Commission met with Cl and C2 for a bid decision for the signage for Christian County Roads. They had received 2 bids and C2 supervisor Brent Young made the decision to 3 recommend the bid from Vulcan the primary and the secondary bid going to Newman 21Page ' January Term Thursday, January 8, 2015 8:45 AM for the blanks. Commissioner Weter ask if this was acceptable and Brent, Richard and Jason all said this was common to pick from both bidders. Commissioner Weter entertained a motion to accept the recommendation from the Highway Administrator and both Road Supervisors to accept both bids on road signage. RESULT: ADOPTED [UNANIMOUS] 4 : L 2 L . F V /7 f 6 -'.11 MOVER: Bill Barnett, Western Commissioner r 4 SECONDER: »43 0, - 6 Ray Weter, Presiding Commissioner 1 t T " AYES: ERay Weter, Bill Barnett © i ,l Motion/Vote - 9:45 AM Todd Wiesehan-Planning & Development Discussion - Board of Adjustment for 1St Class County Order The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, Amelia Wigton, Ken Harding, Derek Fraley and Carson Elliff. The Commission met with Planning and Development Administrator Todd Wiesehan regarding the creation of the Board of Adjustment for 1st Class County Order. The state statutes specify the County Commission serve as the Board of Adjustment. County Counselor drafted an order. Ray asked what happens to the setting members? Todd said their terms have expired and there is only a Planning and Zoning Board. These are issues of zoning regulations and matters like that. This is an order from here on out, it doesn't expire. Ray asked if they are random or are there set time periods. Todd said it works like the P&Z works. There are set times and those will be heard at certain times. Bill asked if it was once a month. Todd said no it is just for certain requests. The three commissioners elect someone to serve as the chair. Todd said procedures are spelled out in the zoning regulations and there are parameters for them to use. Ray asked if they had a time to make a decision. Todd said the Board generally renders the decision on that day if there is a reason to continue. The staff prepares a report and the boards are well prepared to make a decision. Todd presented the Commission with an order. Commissioner Weter entertained a motion to pass the Order for the Commission to become the Board of Adjustment. RESULT: , ADOPTED [UNANIMOUS] I - 1 7 MOVER: 4 4 Bill Barnett, Western Commissioner /1 J r-1 w SECONDER: . Ray Weter, Presiding Commissioner , 0 0 4 AYES: Ray Weter, Bill Barnetti 1 4 I Motion/Vote - 10:00 AM Carson Elliff-Attorney Discussion - Stonehollow N.I.D. The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Amelia Wigton, Ken Harding, Derek Fraley, Highway Administrator Miranda Beadles, Cl Supervisor Richard Teague, Jerry Burgess, JoAnne Burgess, Jurgen F.D. Ziehr, Abby Burch and Darcy Pohlmann. 31Page 0 January Term Thursday, January 8, 2015 8:45 AM The Commission met with Carson Elliff regarding the Stonehollow NID. Carson discussed the temporary financing. The initial phase was done and $195,000 in the first phase and the temporary note of $360,000 note was bid and when it is done we will do the final finandng. We received 4 bids. 1. Ozark Bank. 2. Guaranty Bank. 3 Bancorp South. 4. Stern Brothers. Carson said he received a copy last night and the other 3 this morning. Ray asked if this is something h wants to review. Carson said we should read the proposed interest rate and we should make the determination today or Monday at the latest. Ray said the first temporary note was $195,000. Carson said there is a small amount left over. Ray said the $195,000 is inclusive in the $360,000. Darcy Pohlmann asked how much was left. Carson said there was about $17,000 left. Jurgen said there is still some work that needs to be done before we chip and seal. Carson said he can't speak for Great River. Bill said they will have to come back and grade that first and put more base down. Carson said he recalls Great River said that would happen. Carson read the bids. Bancorp South interest 1.47% with 6 month maturity. Guaranty Bank is 2.0% with fee of $1,800 for expenses. Ozark Banks bid 1.02% with no loan fee and Stern Brothers bid .95% with issue of $365,000 for a $5,000 fee. . Carson said Ozark Bank is the low bidder and any of them would be good. It is a one time pay. Carson said he agrees to recommend Ozark Bank. Darcy said the homeowners 0 present recommend that as well. + Commissioner Weter entertained a motion to accept the bid from Ozark Bank with the interest rate of 1.02% for the temporary financing in the amount of $360,000 with a maturity date of 6 months. There was additional discussion regarding the owner of the cul-de-sac and chip and seal and the homeowners of Stonehollow and if they should be adding that person to the NID and a meeting will be set with County Counselor, Todd Weisehan and Darcy Pohlmann. 1 .. ..J RESULT: , ADOPTED [UNANIMOUS] 7 , a MOVER: 1 Bill Barnett, Western Commissioner SECONDER: a Ray Weter, Presiding Commissioner + AYES: „ ·, U Ray Weter,.Bill Bah;16tt 0 Motion/Vote - 11:00 AM Christian County Commission Discussion - Green Bridge Repair & Water Leak in Judicial Facility Discussion The meeting was attended by Commission Secretary Julia Maples, Spencer Jones, Amelia Wigton, Joe Warren, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles. The Commission met to discuss the Green Bridge repair and the water leak in the Judicial Facility. 3 The Commission started out with Green Bridge. Modot called and had the commission look at Green Bridge. There is deterioration that will require repair. The initial recommendation is to post a load capacity reduction to 3 tons and begin the project to 41Page ' January Term Thursday, January 8, 2015 8:45 AM repair within the next 6 months and monitor the condition monthly. Richard said the signs have been posted and they will monitor it weekly. Ray said this meeting is about the repair. Joe Warren has seen the bridge. Miranda gave Spencer pictures. The commission asked Spencer to go out and give a professional report and recommendations to remedy the situation. Ray said Joe said the project will have to be bid out. Ray said when we get the report from Spencer we will go through the bidding process. He wants to get this done before the 6 months. Richard asked Spencer to look at the welding on the 1-bars. Miranda said it has deteriorated in the last two years and we need to see what can be done to keep that from happening. Spencer said the floor beams didn't happen in the last two years. Richard said we need to look at rinsing the bridges because the salt is deteriorating. They rinse them with high volume water. Bill said he wished there was some way for the bridge to slope where the salt doesn't sit and erode. Spencer said there are two bridges in the area that are deteriorating that are a vital connection issue. Richard asked Miranda if there are BRO funds available. She said there is but she doesn't know if it is full or partial. Spencer said this is a problem we can solve to buy us some more time to figure long term whatto do. Ray asked Spencer to evaluate the fix for the bridge and asked Miranda to see what state or federal assistance might be available. Spencer will work with Miranda. Commission Weter entertained a motion to authorize Spencer to look into the Green Bridge and make recommendation. Miranda said she looked and there are BRO funds available. The bridge carries about 300 cars a day. There is a jail cell in the Justice Center that is leaking. That makes that cell unusable. Spencer and Joe have tried to fix it at one time but according to Brian Gillman that is still leaking and is still unusable. Spencer said they have been up on the 1=fandif is dry. Ifit is running down the inside face we would see it. It is not coming down the roof. It has got to be coming from the joints where the materials come together or there is some hairline cracking where the water can come from the outside face. Julia has given Spencer information about the construction material provider. Spencer will inquire from them about any history of similar problems. The only other thing to do is to try to make it leak and find out where it is coming from. Spencer said if we find out it is the hairline cracks we will need to remove the painting and fix it and repaint. They tried to fix some of the hairline cracks and that didn't work. Spencer said he believes it is related to the construction of the building. He said they are still digging at it. They will contact the precast company and if that doesn't work then they will spray the building down and try to find the leak. Commissioner Weter entertained a motion to authorize the engineer to proceed with his investigation as to the source of the leaks in the jail and search for a solution. Ray asked Joe if he wanted to be involved and he said as long as it was in his line of work. If it was the roof he would bow out. Ray asked him to keep track of his time. 51Page i 0 January Term Thursday, January 8, 2015 8:45 AM RESULT: ADOPTED [UNANIMOUS] MOVER: * j Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 10 AYES: . f Ray Wetet, Bill Barnett ' Motion/Vote - 11:00 AM Christian County Commission Discussion - Authorize the engineer to proceed with his investigation. The meeting was attended by Commission Secretary Julia Maples, Spencer Jones, Amelia Wigton, Joe Warren, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles. Commissioner Weter entertained a motion to authorize the engineer to proceed with his investigation as to the source of the leaks in the jail and search for a solution. RESULT: ADOPTED [UNANIMOUS] MOVER:: · f Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 4 AYES: Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Christian County Commission 0 Discussion - Seats on MAC Board The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Trupp, Lloyd Todd, Judy Dollarhide, Jim Billedo, Ted Nichols, Brad Cole, Amy Fite, Barbie Stillings, Lacey·Hart, and Kay Brown. Danny Gray, Karen Matthews The Commission met to elect seats on the MAC Board. This is a spin off of being a first •1 class county. Kay Brown said we are now a first class @unty and we will have two positions of the MAC Board. The first meeting is the 21st. One of the commissioners has to be on the board and another elected official. Ken Davis, and Joey Kyle are not here. Ray recessed for 5 minutes so Joey and Ken could be called. The sheriff was not interested and Ken is in another meeting. Ray said the interested elected officials will need to decide who is to represent the county. Karen asked if anyone wanted to do this. Kay said Ted had said he would do it. Bill asked Ted if he wanted to do it. Karen said she would do it if Ted didn't want to do it. Bill asked Karen if she served in her association. She said she is the treasurer. Ray said we need nominations. Lacey nominated Ted and Kay seconded. Danny made the motion all nominations cease. Kay seconded. Ray asked all in favor no opposed. Lacey moved to nominate Ted by acclimation and Amy seconded. All in favor. Bill nominated Ray to be the representative for the MAC board for the county 0 commission. Ray moved the nominations cease. 61Page January Term Thursday, January 8, 2015 8:45 AM Ray moved for a vote to approve the nomination for Ray Weter to serve on the MAC Board for the Commission. Bill made the motion and all in favor. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Westetn Commissioner SECONDER: ,Ray Weter, Presiding drnmissionef fr L. AYES:' Ray Weter, Bill Barnett 9 . III. Adjournment The meeting was closed at 2:17 PM The Commission is adjourned until Monday January 12, 2015. QuWaA 1 Ray Water Presiding Commissioner, Ray Weter 81* BOM¢t iIi-Burna Western Commissioner, Bill Barnett 71Page 01 Ati,,ab Christian Counly Commission 100West Church St, Room 100 0 Ozark MO 65721 b January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, January 12, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter *tt@ideki.Naidalt } ft f' t=4...5 43: OTitle, - tr ji&137-31.r. Egy].Statils°· - -:APPihet!%37 Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Vacant Position Eastern Commissoner Excused Cheryl Mitchell Assistant Present 8:50 AM Julia Maples Administrative Assistant Present 8:50 AM Norma Ryan Chief Deputy County Clerk Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda 3 The meeting was attended by Commission Secretary Cheryl Mitchell, and Jim Billedo. Commissioner Weter entertained a motion to approve the agenda for January 12,2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner - #r SECONDER: Ray Weter, Presiding-Commissioner . rZ . AYES: °Ray Weter, Biil Barnett'' E LL - Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo. The Commission met to approve any minutes or financials. There are no minutes or financials to approve. Motion/Vote - 9:00 AM Travis Tindall N-Form Architecture Discussion - Renovation Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo. C Mr. Tindall contacted the commission regarding renovations that might need to be done on the Justice Center. 0 The meeting is being rescheduled to Thursday, January 15, at 10:00 am. Commissioner Weter entertained a motion to reschedule the meeting. ' January Term Monday, January 12, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER:f Bill Barnett, Western Commissioneri SECONDER: Ray Weter, Presiding Commissigner AYES: , Ray Weter, Bill Barnett r ,-- Motion/Vote - 10:00 AM Carson Elliff-Attorney Discussion - Stonehollow N.I.D. The meeting was attended by Commission Secretary Julia Maples, Karen Matthews, Todd Weisehan, Jim Billedo and Lacey Hart. The Commission met with Carson Elliff regarding the Stonehollow NID. Carson said Ozark Bank is the successful bidder. We have the order for the temporary note for $360,000. We will sign the document today and have the money paid to Guaranty banks Thursday and the remainder given to the county. Ozark Bank will wire direct to Guaranty Bank to pay them off. The balance of the money goes to the county. Bill ask if the Stonehollow homeowners are ok with this. John Hatch indicated to Carson in an email that they are to proceed. Julia asked if Ozark Bank is wiring the payoff to Guaranty and the balance will go to the county. Karen asked about Ozark Bank wanting a copy of our audit because they are going to bid. She was a little confused about the situation. Carson is not surprised. Karen did get the information for them and emailed it to them. Bill asked if Darcy could come back on them. Carson said since they have no Homeowner Association and he has the email from the homeowner, he doesn't see how. Ray wants a motion to approve correcting the date. Ray entertained a motion to approve the financing for the Stonehollow NID. Ray amended the motion to read we will get a copy of the email sent to Mr. Ellifffrom the homeowner that they are satisfied with the terms. Karen asked about the balance. Carson said when we get the new money to put it in with the existing money. RESULT: c. ADOPTED [UNANIMOUS]- = 1 4 - MOVER: r i r.1 Bill Barnett, Western Commissioner dpil SECONDER:-- Ray Weter, Presiding Commissioner , c 'AYES:, R iia.Ray Weter, Bill Barnett hi e -- 1 Motion/Vote - 11:00 AM Christian County Commission Discussion - Selection Process for Task Force Committee Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, John Dollarhite, 911 Director Rance Duffy, Jim Billedo,Amelia Wigdon, Community Publisher, Sheriff Joey Kyle, and Lynn Kempen. Patrick Kempen arrived late. The Commission met to discuss the selection process for the Task Force Committee. Ray said for the audience clarification they decided to form the task force and solicit people who want to serve. They have to date a list of 25 people. He wants to discuss how to make this broad based a.nd how they can make it representative of all parts of the county. He doesn't want the commissioners to hand pick the task force. He thought they would get people from all sides of the county. He thinks they should involve the county 21Page January Term Monday, January 12, 2015 8:50 AM offices that are affected by this and those offices would be the Prosecuting Attorney, Sheriff, Circuit Clerk and someone from the courts. We ought to ask those offices to consider getting on or consider the names that are on there and make some suggestions. How many picks do each of these offices get and how many picks do the individual commissioners get and what is the size of the committee. Bill said they have discussed and thrown it out there several times. He can't remember how many they picked years ago for that committee. The commission will make a selection by February 15th. Ray asked for input from Sheriff Kyle. He said look over each persons resume and C vote yes or no until you get the number you want. John Dollarhite said it needs to be an odd number. He heard citizens and he would like to see a good mix. Sheriff said it would be good to see what kind of representation you get. Lynn is concerned with the sheriff, pa, and commission picking the people because they want to pick people that wanted the utility tax. Ray said they can be sure it won't be overloaded. He thinks the commissioners should have an opportunity to pick who is going to represent the county. Lynn said if you get so many people to pick you can pick the ones for the tax. Bill said the people contacting him, he hasn't asked whattheir opinion is. Sheriff said the purpose of the committee is to decide how we are going to do it, not if we are going to do it. The decision going forward is how it is going to be done. We are going to have to do something. Let the citizens say what we need to go forward. Rance said what was presented in November was not anywhere near what we need. He would like the 0 opportunity to present his needs so they can say have you thought of this or that. Lynn said it is a given that they will be addressing each of them with regards to what the needs are. Sheriff Kyle has been talking to Judy Dollarhite about what needs to be done. She can represent the critical viewpoint. John thinks there should be 13-15 and no one with any connections with the elected officials. He would like to have citizens that would like to help and voice what they think needs to be done. They should be able to tour and interview the people involved. Are they necessary or are they just whining. They have been told that there are no jury boxes and that doesn't meet statute. That seems like a simple solution. Ray said what he wants to find out is how are we going to accommodate the new circuit judge. John said you are saying it is a done deal and this is the way it is going to be done. John said until we get the economy back, the citizens have tightened our belts. The citizens need to know why, what is it going to cost and how are we going to afford it. Sheriff said we don't have the accommodations to meet the demands. John said if there is that much growth, there is already growth in taxes. Sheriff said that is where you are wrong. The sales tax is 1/2 of what the surrounding counties have. John said he understands that we are a bedroom community and we do need to spend local. John said when you have a development you get the tax money. Ray said that money doesn't come to the county. John asked if the county is only running on sales tax. Sheriff said that is correct. John said we need to be more business friendly. Sheriff said the people have to spend the money here before businesses will come here. John asked why property tax is not going to the county. Ray said whatyou are talking about there, people have voted for those taxes. John said he is not for or 0 against. He is saying the group needs to look at what is coming and they are going to need to understand and get the people to understand how to get funds. That is an educational thing that the committee is going to need to understand. Ray said they are 31Page ' January Term Monday, January 12, 2015 8:50 AM going to have to talk to the group involved so they can understand their needs. John said if the property taxes are not helping in the funding of the county they need to understand that. If the sales tax is the only way the county gets the money. Ray.said last year they had an opportunityto levy a tax, they chose not to so the opportunity went away. Ray said maybe we cut our own throat. The same thing is going to happen in 2016 with the use tax and the out of state tax. If we don't act on those things successfully they are gone. The commission doesn't have too many things to do to find revenue. Those would be good things for the committee to consider. He would ask that we start out by understanding that he doesn't know what would happen if in 2017 if we said we don't have the money. Lynn said the discussion in November only addressed 911. We need to see what the needs are before we act. John said there has to be some wants and needs. We already know that the government is spending way above their means. Sheriff said that is an unfair comparison. In the last 6 years those have been reduced to a trickle. The problem is when the mandates stay in place and the money is no longer coming down there is no more but we still need to provide the same service. The problem is exacerbated by the growth in the economy. John thinks the municipality thing is a big issue. Sheriff said you have to determine whether it is state or local. Ray said he thinks what is going on here today is what his fear is going to happen with this task force. We are going to get so far out that the task force lose focus on what is needed. Patrick said we have a machine and it is not working right. If it is broken you need to find out what needs fixed. The committee needs to find the problem first and then figure out the solution. Ray said he respectfully disagrees. Patrick disagrees and the Sheriff agrees with Ray. We know what the problem is, we are getting a judge and we don't have the means to house them. What the problem is a tax base issue. Lynn ask if the solution is building a new 911 facility or using an existing structure:Sheriff said they are all going all different ways. Ray said he would like to- pur - together a group of citizens and everyone come up with a workable solution. John said the one thing that has been answered is that you need to get the people educated where the tax money goes. The committee needs to understand first and then they can advise. John said he feels they need 13-15 people. If you have less you won't get a good representation. Sheriff said you have to break down the committee into groups. Ray said the committee is going to have to structure and organize. He thinks the commissioner themselves should be able to pick x number. Ray gets one, Bill gets one, Rance gets one, Joeygets one. Rayask Joey if he would wantto pick an individual. Joey. said he would be interested in how it was going to be done instead of picking one. He is satisfied with the methodology. Bill asked if they have a meeting with all the people that have signed up and let them vote. Ray asked if they took everyone on the list and tell them to pick 15 people among you and come back to the commission with the recommendation. Joey said they should be registered voters and should live in the county. John said set a date and anyone expressed an interest and that group will choose. The only thing that needs to be made is the number of people on the committee. It would be a caucusing situation. Ray said he is comfortable with 15 and not any more. Rance said the only thing is when that closes the commission can pick the chair. Bill said we are trying to keep it out of our hands. Rance said they have to have a 41Page 3 January Term · Monday, January 12,2015 8:50 AM facilitator. Ray said the commission job is to lay out the objectives and turn them loose. Jim asked at the very start couldn't one of them go in with them and tell them one will lead and once they pick that someorie, walk away. That way you are not picking anyone you are just facilitating getting this started. Joey said you are going to have a chaperone. Either the commission or a group need to pick a facilitator to keep them on track and point them in the right direction. It is justsomeone to keep the committee on track. They will set up the tours, the presenters and make sure they don't go on a wild tangent. A facilitator that is associated with the county. Ray wants to revisit this every Monday and decide on the number today. Voting committee members he is comfortable with 15. Ray entertained a motion to have the task force consisting of 15 Christian county voting residents geographically pertinent. RESULT: ADOPTED [UNANIMOOS] n ./4 2 I, f _ r 4 6 9 MOVER: i Bill Barnett, Western Commissioner - . n Y. 1 SECONDER: Ray Weter, Presiding Commission&r 34 °/' AYES: Ray Weter, Bill Barnett < s r .1 Motion/Vote - Christian County Commission Discussion - One or More Commissioners May be Attending OACAC Advisory Board Meeting 0 III. ' Adjournment The meeting was closed at 11:52 AM .. The Commission is adjourned until Thursday, January 15, 2015. Qa-*, lt)£60 Ray Vveter Presiding Commissioner, Ray Weter m Baram Western Commissioner, Bill Barnett 3 51Page Christian County Commission 100 West Church SLRoom 100 Ozark MO 65721 January Term http://ChristianCoung,MO.iqm2.com - Minutes - Thursday, January 15, 2015 9:15 AM The Christian County Courthouse L Convene The meeting was called to order at 9:15 AM by Presiding Commissioner Ray Weter Attdndee Nan\6 Frj - 3 - #2.0 -9 / 1. Title«« r ' 9 - 2 Stat'65,2 3 9 :Afrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:18 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite and Robert Palmer. Commissioner Weter entertained a motion to approve the agenda for January 15, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett, Vacant Position Motion/Vote - 9:20 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Judy Dollarhite and Robert Palmer. Commissioner Weter entertained a motion to approve the minutes for January 8th and 12th, 2015. In financials Mr. Weter had a conversation with Amy Fite regarding Chapter 56.151 changes. The new statute said the PA can employ as they require and set individual compensation within the limits of the approved budget. The commission will approve the gross salary budget for the PA and she can decide the salary for clerical, investigator and stenographic employees. Bill said he doesn't like it but there is nothing we can do about it. Judy Dollarhite said essentially the commission sets the cap and she 0 distributes. Ray said that is correct. Robert Palmer asked what the county commissioners are going to do when there is a shortfall of revenue do you cut out 0 January Term Thursday, January 15, 2015 9:15 AM everything else. Ray said if he was in that condition he would tell the people they would have to wait longer for police service and sell cars. We have very little control over some of these offices. We will have to make deeper cuts in what we can control. Robert said why is something not being done to pressure the state. Ray said he is attending the MAC conference and one of the recommendations is the state financially support fully the mandates on county government. RESULT: d ADOPTED [UNANIMOUSL MOVER: Bill Barnett, Western Commissioner -+ SECONDER: RayWeter, Presiding Commissioner 0 5 AYES: Ray Weter, Bill,Barnett,Vacant Position B . R Motion/Vote - 9:25 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Ways-Lards Road & Green Valley Road The meeting was attended by Commissioner Cheryl Mitchell, Judy Dollarhite, Robert Palmer, Doug Twigger, Rance Duffy, Don Stewart, Hollis and Paulette Overall. The Commission met with Planning and Development Administrator Todd Wiesehan regarding the right of way for Lards Road and Green Valley Road. It is resulting from a lot split of the Stephens and Combs property in Common 2. It is 1326' on the eastern 0 side ofthe road. Commissioner Weter entertained a motion to approve the right of way for Lards Road and Green Valley Road into Common 2 road department. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner . SECONDER: . 'Ray Weter, Presiding Commissioner AYES: + Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission Discussion - Task Force Committee Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Doug Twigger, Don Stewart, Amelia Wig·ton, Travis Tindall, Jennifer Wilson, Jim Billedo, Judy Dollarhite, Robert Palmer, Hollis and Paulette Overall, Rance Duffy, Barb Stillings, and Jim Billedo. The Commission met to discuss the Task Force Committee. Commissioner Weter said they had the initial visit Monday and he has had time to think about it. He has received some suggestions. We do need a facilitator, a non voting individual to keep the committee on task. We will have 15 members and this will be the 16th individual that will be the commissioners pick and we won't abdicate the responsibilities as commissioners so out of the 15 his preliminary thoughts are the commissioners will each get 2 picks and the sheriff, PA will decide how many picks they get and there will be a number of individuals that are interested. Being fair is extremely 0 important. At the end Of the day after they decide who gets picks that the remaining names be put into a box and draw for the remainder of the committee. Judy Dollarhite 21Page 0 January Term Thursday, January 15, 2015 9:15 AM was under the impression that those interested in the task force would be at a caucus. Ray said he would have to look at it and if that is the way it was voted on that is the way it will be done. Bill said he just threw it out there. He still likes that idea. Judy said she likes that idea. A citizens task force is the citizens. It would be a fairer way to move forward. Ray said they will review the minutes. Ray said he doesn't think the commissioners should abdicate their responsibilities. Doug Twigger said he agreed with what Judy is saying and doesn't think putting the names in a hat is the way to do it. Mr. Hollis said he wants to clarify what the commissioners intent is. Ray said we started out with 2 premises. We are getting another judge and we don't have a courtroom for that judge. The citizens should come back with a solution how we manage that situation. It has to be discussed how the citizens would like to see the county pay for this. If the committee can find those funds and find a way to generate those funds. We don't want to lose sight of the situation. Barbie said one thing to consider is a member of Nixa Schools to be on the committee, they have been successful getting the bonds passed and get help from them on getting the citizen input. Zach Rantz would be someone to recommend someone. Barbie wants someone that is a lawyer, she wants someone that is in the building every day. You want people that are using the building to help out. Ray said someone needs to make a conscious decision to make sure the offices are contacted. Judy said there will be contact with those offices. That willbe one of the first things they do. We need to see what the needs are. The average citizen doesn't know what is going on and what the deficiencies are. Don Stewart would decline to be on the committee. He thinks you need to put it out to the voters and let them see if they want to fund this. As far as the schools if you don't serve on the board, you don't know what it is. Don asked Bill if he was on the here when the Justice Center was there. Judy said it will ultimately fall on the taxpayers. The people are not aware of what is going on. Ray said the other threshold is when we reach 100,000 in population we will get another judge and he would like the committee to look at that. Robert Palmer said his area doesn't get any consideration and gets impacted the hardest and we need to look at it from folks in the outlying areas that are willing to do it. Drawing names out of a hat doesn't accomplish anything. Ray said the committee is going to need representation from all areas of the county. If it turns out that the people form their own committee he would recommend that they get a representative sample from the county. Doug said the selection of the process for selecting the task force is the issue. Let's get this task force formed. Ray said if there is going to be a facilitator he wants it to be someone that can keep them focused on the problem at hand. Doug thinks Barbies' idea is a good one of using Zac Rantz. Ray said we have a week to think about it and he is not opposed to the commission putting it on the agenda as a vote of how to choose. Ray would like it to be someone very knowledgeable about the situation and someone very able to keep the force on task. Mr. Overall is talking about a tie. Ray said we voted on 15 members plus the non voting 16th. Robert Palmer said they are going to have this force of 15 that will vote on what the majority thinks. Why not present everything and let the commission " and the committee discuss. Ray said as the committee solidifies some ideas there will be things the commission will have to discuss. We are not going to decide where we don't see anyone and then they make a decision. He sees a series of meetings. Ray said we will continue this meeting next Thursday. Bill will go home and try to think of things we 31Page January Term Thursday, January 15, 2015 9:15 AM can do. Doug asked if we are going to make a decision next week. Ray said if we make a decision it will be on how the committee is formed. Motion/Vote - 10:00 AM Travis Tindall N-Form Architecture Discussion - Renovation Discussion . The meeting was attended by Commission Secretary Cheryl Mitchell, Doug Twigger, Don Stewart, Amelia Wigton, Jim Billedo, Hollis and Paulette Overall, and Robert Palmer. The Commission met with Travis Tindall and Jennifer Wilson from N-Form Architecture regarding the renovation discussion for the Judicial Building. Travis said he knows we are being appointed another judge and what they do is facilitate analysis for justice center. Their part is to create a analysis. He has heard about what is going to be done. What the ahalysis does is look at the growth and what the county needs at this time. He feels the county needs some assistance. They put together a report showing what we have and what we need that is good for the next 15 years. They put together a flier showing why this needs to be done and how to go about it. Travis said we have time. Jennifer said there are 3 benefits. They meet with officeholders affected. Everything in the report is factual. Theycan put it in tri-fold, boards and have something for the public to look at. Ray asked what is the process of Greene county contracting with them. If is a flat fee? He can see this going out to bid. Travis said they sent out a RFQ and they were chosen. It takes about $15,000 to complete and about 3 months. They can do a video to send to Elks clubs and the public. It tells the story about what is needed. Ray asked the last time we had a ballot question was the use tax. The county can not spend money promoting that so who pays that. Jennifer said one was a factual paid for the county. The video said they had donations that paid for. Ray said he will try to think of more questions. Bill asked if they would work with the task force. Travis said they will present to the task force. They are a resource that can tell them what will work and what won't. Hollis said it needs to be on the table but not the only thing on the table. Ray said it would be resourceful to have Travis look at the Justice Center and see if there is something that can be done in the existing courthouse. They would look at short term and see what needs to happen long term. Ray said the first step would be to find some money to pay for this and then decide what we need to put out a RFQ and we will have a committee up and running by February 15. Ray asked Travis how much this is going to cost and if we can carve it out of the existing budget. He doesn't think it is a bad idea but he needs to think about it a little bit. They will have to consider it. Was there a fee quoted. Travis said on the high point it would be about $15,000. Robert Palmer said poor planning is very costly. Good planning is worth the investment. Ray said the criticism is the commission spends too much money. Bill said we can talk about this at the next meeting. Don Stewart applauds the commission fortheir efforts. Ray said you will hear from the sheriff about all the things he needs and from the prosecutor, so those things need to be heard but the issue is how to accommodate the incoming judge. Ray said the commissioners will consider this. Motion/Vote - 11:05 AM Jerany Jackson-Great River Associates 41Page January Term Thursday, January 15, 2015 9:15 AM Discussion - 2014 Road Sales Tax Distribution 4Th Quarter The meeting was attended by Commission Secretary Julia Maples, Jim Billedo and Miranda Beadles, Highway Engineer. The Commission met with Jerany Jackson from Great River Associates regarding the 2014 Road Sales Tax Distribution for the 4th Quarter. Jerany presented the Commission with the 4th quarter Road Sales tax distribution. She just wanted to do a recap. We met ourgoal with the funds that were collected in 2014. It is important to note that there were 4 distributions made from our budget. We still need to make the last distribution. The taxes were made in 2014 and the distribution will be in 2015 and in 2015 there will be 5 distributions. Ray and Bill said that is the understanding they have. Jerany said they will get started on 2015 and make some goals. Today is the last day to make application for 2015. The final reserve fund is $291,777.74. The goal was for $75,000. Jim Billedo asked the purpose of going from 4 · payments to 5. Ray said to get the projects distributed and get caught up. Julia said in '* the IGA it states that the entities will report on the progress. Jerany asked if that is something that should be done? Ray said he thought that Jerany should be the one to see about that. Julia said one of the reports said they didn't need all the money so they spent it on something else. Bill said as long as they are doing road projects with that money he thinks it is alright. Jerany said there should be in the IGA that they could use excess money for something else. Julia said that the current IGA we have says we are giving you this amount of money to spend on a certain road. Maybe we need to put into it another statement that they can use it for other things. Bill said they don't need to have a certain project. They should be able to use it for whatever they want, whistles, maintenance, mowing, etc. Ray said if ultimately we are writing checks for money that we think is to be used a certain way we should have something that lets us know the money is being spent on what we think it is. Bill said he doesn't think so. They need to do whatever they want with the money. Ray wanted to talk about the IGA. It says a report will be provided to the county auditor so they can verify funds are being spent as provided for. Julia said only two entities have done that at this time. Ray said it begs a question about the ones that haven't. Julia said they are not used to having to report. Just a kind letter from the commission letting them know we need the information for our auditing purposes should be sent. Jerany said a letter sentto them saying in orderto complete the records the name of the project and documentation providing completion. Ray said when it comes time for the new IGA's we will ask John to include a paragraph including the project is complete as long as used on roads. Commissioner Weter entertained a motion to accept the distribution for the 4th quarter in the total amount of $1,132,686.62 as recommended by Great River Associates and to write and distribute the checks. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 51Page 0 January Term Thursday, January 15, 2015 9:15 AM Motion/Vote - 3:30 AM - Lacey Hart-Christian County Auditor Budget Discussion and Decisions - Adopt 2015 Budget The meeting was attended by Commission Secretary Julia Maples, Captain Brian Cathey, Common 1 Road District Richard Teague Supervisor, Highway Engineer Miranda Beadles, Sheriff Joey Kyle and Treasurer Karen Matthews. The Commission met with County Auditor Lacey Hart to adopt the 2015 Budget. The 2015 budget was set out for public inspection between November 20th and December 20th, 2014. Presiding Commissioner Ray Weter asked the Auditor, are there any additions that need to be considered before we approve the budget. County Auditor Lacey Hart said $ 923,625 federal grant funds were awarded and $ 114, 590.00, has been spent and reimbursed on the FEMA shelter for Nixa School District. There are $ 809,035.00 remaining federal moneys to be released for the construction of the FEMA shelter for the Nixa School District. 0 Presiding Commissioner Ray Weter entertained a motion to accept the change on page 36 regarding the federal funds released to Nixa Schools. RESULT: ADOPTED [UNANIMOUS] 1· MOVER:, 7 Bill Barnett, Western Commissioner · t SECONDER: Ray Weter, Presiding Commissioner 13 AYES: Ray Weter, Bill Barnett g Motion/Vote - - Increase Prison BOard INS Revenue Mr. Cathey said the actual amount received in 2014 for the Prison Board Revenue was $ 144,946.00. There was an increase in expenditures for computer hardware but no net change $ 40,000.00 for revenue and $ 40,000.00 for the software. The software cost of $ 20,000.00 for the annual maintenance program record management annual maintenance program for both systems. Mr. Cathey said there is one more lease payment and the Sheriffs Department has $ 40,000.00 in reserves for the lease payment. Mr. Cathey said he doesn't have a fund for these funds. The federal government owes the county $ 88,000.00 in INS payments. 0 Ray Weter asked Bill Barnett if he was comfortable with this addendum to the budget. 61Page rp January Term Thursday, January 15, 2015 9:15 AM Presiding Commissioner Ray Weter entertained a motion to accept the changes to the 2015 Budget on page 24 and 25, regarding the Sheriffs federal INS funds RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner , SECONDER: Ray Weter, Presiding Commissioner i AYES: Ray Weter, Bill Barnett : Motion/Vote - - Highway CC Project In 2015 Budget Presiding Commissioner Ray Weter said there is an outstanding request for payment on work that was done on the Highway CC project in the amount of $ 5,793.00. County Auditor Lacey Hart said on page 16 the line item of the budget for the Highway CC project shows $ 195,000.00, the cost of the project will be reimbursed by 80%. Presiding Commissioner Ray Weter entertained a motion to approve the changes to the 2015 Budget as presented by the County Auditor. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Cornmissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 4:10 AM - Approval of the 2015 County Budget Presiding Commissioner Ray Weter entertained a motion to accept the 2015 Budget as presented by the County Auditor. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adiournment The meeting was closed at 4:13 PM Presiding Commissioner Ray Weter entertained a motion to adjourn the meeting. Western Commissioner Bill Barnett mad the motion to adjourn and Presiding Commissioner Ray Weter seconded the motion. 71Page D January Term Thursday, January 15, 2015 9:15 AM Qa,t lt)EM CHRISTLAN COUNTY, MO 2015 BUDGET GENERAL REVENUE FUND APPROPRIATIONS BY ORGANIZATION UNIT &87 OBJECT OF EXPENDITURES COUNTY OPERATIONS 2013 2013 2014 2014 2015 2015 - 1.- --4- AERuil Approved Actual - Approved Requested Approved -- 101-·170-146 County Surveycr 14,791,40 14,000.00 15,121.40 16,000.00 20,000.00 20.000.00 Disburse Fin Insatutlon Tax 2,145.12 - 101-170-402 Audit 24,500.00 22,000.00 26,000.00 25,500.00 24,000.00 24,000.00 101-170-403 Miscellaneous & Savings 167.886.51 200,000.00 45,632.00 250,000.00 260,000,00 250,000.00 101-170-452 Employee+Drug Screening 7,228.14 6,000.00 4,352.40 9,000.00 9.000.00 9,000.00 101-170-436 Consultant 1.200.00 600.00 1,000.00 1000 1,000.00 101-170-438 County Counselor 65,000.04 65,000.00 70,000.08 70,000.00 77,500.00 77.500.00 101-170-442 County Insurance 64,795.67 100,Coo,00 91,985.94 100,000.00 120,000.00 120.000.00 101-170-434 3807 Jud Cir Drug Treatment Gr 1.095.00 10,000.00 10,000.00 101-170-449 CounReporter 1,356.69 2,000.00 826.07 2,000.00 2,000.00 2.000.00 101-170461 Elections - _ 39.010.77 30,00000 112.721.02 200.000.CO 45,000.00 45.00{100 101-170·472 Pubric Defender Rent 28,581.93 25,000.00 24,805.23 25,000.00 26,000.00 26,000.00 101-170453 GIS . 12,006.90 30,000.00 14,228.14 20,000.00 20,COO.00 20.000.00 101-170-454 Criminal Cost Reimbursement - 1,000.00 237.00 O.00 500.00 500.00 101-170-455 Capital Assets 386,757.88 650,000.00 43298.26 -650.006.60 650.000.00 650.000.00 101-170-460 Ins Adm Fee & WRAdjustment (3,102.88) 5,000.00 924.50 5,000.00 5,000.00 5,000.00 101-170-461 Legalmtle Fees - 10.000.00 . 15,000,00 15,000.00 15.000.00 101-170462 Legislative Consullant 18.680.00 17.000.00 - 17,000.of] 17,000.00 17,000.00 101-170-483 MAC. WACO & AIM Dues 11.641.00 26,000.00 21,059.18 25.000.CO 30.000.oil 30,000,00 101-170-465 Publication Costs 5,668.93 7.500.00 20,986.45 12,00000 12,000.00 12,000.00 101-170-468 NID - Rhverdcr,ns 37,359.66 10.020.01 10,000.00 - 101-170-470 Software/Hardware Mainten. 99,074.32 111,000.00 125,436.66 150,000.00 125.000.00 125,000.00 101-170-589 MTFC ·Hwy CC Project 100,000.CIO - 193.975.33 195.000.00 200.800.00 200,800.00 101-170-525 Title 111 Projech - 89.000.00 60.88 0.00 Annuot Crime Lab $11300 '& Soil for 55,000 TOTALEXPEND[TURES 1.080.436.96 1,409.60a.00 825.511.37 1,797,500.00 1.659.800.00 1,659.800.00 1/15/2015 3:27 PM 16 101-170 12, la= «1 -6 >fRackerPg.414 4/,1 MEETING All ENDE.'5 Note: We request the following information in case we need to contactgou. Thankgou! 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Thankgou! Date: Meeting: 4,4 iL 35 6\Irkyl,2·k_ Un n Ompen Name (Measprint) Name /'ease print) Compang/Title CompangTitIe business AddresS (Litd uslness Ad& Citg Tre55 €30-347 F .581-4640 02«rK Yhonc number - __ Ilhoninomber \+_gy---/jjouke-u-DO,J-792 9 maA . con7 emaA addreSs y Td add + - , , f U ress, g -... -959 hr-i; idi 9 1.-·r Und/-5 Ovevt \ Name (!'lea5c print) r ''41,11 '"3 i .1 fi i; ' 1 V ea c nnt ' i If . 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Thankgoul Date: Meeting: 41AE ST><1 6 A A-nito-, UGn€ s Name G lease print) 14, wea5® print) 227, APS bet rel Compang/Title Compang/Title C-/1 . 1 044_, dusiness Address Citg business Address Gig 4,1-5% /-59 4 1 4-17 7 as-- 1 8510 fhone number rhone number · dom dieals-kuer®j **|. com -- 14--345 --44 -/1/.43340?Eakigh speed emaiilt aAAIress « c*iddre€i. p h. -/1 --- '- :ir i ,173 11[ip., 7] ri J e . 11431-in r I 11 1 1 4,14.1 149 1 -, 0 r u 'r- 307- A L. 4£* a - - *-tr Tt r ... 0/2- 1, 11 .; i Name (flease print) ,-:,i· r Ti r b ; 4 1 1-r rr 1$lame' (Meas,print); 1 '4 1, 11 1 1Ellb# fu [in --litj .FO 1 +1 Compar«Fide 4 :·L'U li D 4,11 9 9 1 t. -hy r 0 7 1 Fi T i f -l rp T:t business Address VT 6, 41£1£ 1 1 3 Il |'Uy ' ily m.44-A#drels f 1 41 -· City 411- 531- 5991. . . 1 rhone number 2/- 9- t.- .<- . _fhone number - Akw-rALAM 1 e MAL .Cor- emailladd ress emailladAIress r/5 (-a.15€ Na print) Name (Flease print) re Compang/Title Compang/Title business Address Citg 5usiness Address (Zitg 4/7-5-77-3¥33- rhone number Fhone number C tl 1 5 g 0/1194 -Cd Yl. 4 (7.lot r24(90 emaii\ address ema·AadaIress e MEETING At i ENDEE'.5 Note: \,verequest the following information in case we need to contactgou. Thankgoul Date.al, 0-0,5 Meeting: -33062ub; 1/lo Name Glcasc ptint) Name (11 case print) Compani!/Title N 1 x L Compang/Title Busines Address Citg Bu5iness Add resS Citg fhonenumber . --= Rbone·number cmai1 aAAress - _- 22& emailaddress, r ---/ I * 2 9 ir.- ,+1:t-0,-ff fl 11'[' ¢-3 I $ 11 41 '41,2 i .4 it h . ,\ 1 t 1,1 r' i IIi 1 1 -'' 0-i- - I = id- 21' P j Name (fl casePrirnt) 'ii· ro 121 i. >'* , . il- 4r 1$1me (Fleas,bprint) 4 , I . -1: 1 44. : fi .f f(l„-16 £L 1 Ray We-ter Presiding Commissioner, Ray Weter bar56R Western Commissioner, Bill Barnett 51Page CETIFIED COURT ORDER 01-26-15-01 0 JANUARY 2015 CART JANUARY 2015 TERM j RECEIPT:-25426 I DATe January 2 2,201 5 AMOUNT RECEIVED I 295-420-221i 121;600.11 Check # BRIDGE . 15.00%I 183240.02 i . ROAD MILES j 1 - COMMON 1 297.51· 29.67%1 36,b78.75 COMMON 2 280.691 27,99%, 34,035.88 BILLINGS SPECIAL 103.25i , 10.30% 12,52481 GARRISON SPECIA. 24 2.39%i Z,906,24· OZARK SPECIAL 102.97! 10.27% 1· -*IMMi SELMORE SPECIAL ..,2725 1 - 2.74%, . SOUTH SPARTA SPECIAL 11.1 1.11%I 1,349;76 STONESHIRE SPECIAL ... .. .. . I. 644.48 - : 6.53%1 0 TOTALROADS 100.004 : 103,360.09 852.321 , i . TOTAL BRIDGE • · i 18,240.02 foTAL DISBURSED i I Z ' £2£68611 r 1 *204 01 - Presiding ommissioner Ray Weter UPE "LIL- Western Commissioner Bill Barnett Eastern Commissioner Vacant IN TESTIMONY WHEREOF I, have hereunto set my hand and affixed the Seal of RECEIVFr said Commission, at my office in 3 }lt Christian County this, the 26th day of JAN 23 2015 3.2(4 C*Ply' 2015. - KAY BROwN COUNTY CLERK 1/»04 4- , 4 / 446 Clefk of the Chrial:han county c@[@F@EEN®* Christian County Commission 100 West Church St, Room 100 Ourk MO 65721 January Term http://ChristianCountyMO.{qm2.com - Minutes - Thursday, lanuary 29,2015 9:20 AM The Christian County Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter Attendee Name Title Status, 2 -'Arrivedo j Ray Weter Presiding Commissioner Present Bi[1 Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agendq Motion/Vote - 9:20 AM Christian County Commission Discussion - Approve Agenda 0 The meeting was attended by Commission Secretary Julia Maples, Bob Rubino, Robert Palmer and Jim Billedo. The Commission met to approve the agenda for Thursday, January 29, 2015. There will be an emergency meetjng regarding a bill on the laptop lease for the Sheriff at 9:35am. Commissioner Weter entertained the motion to approve the agenda for Thursday, January 29, 2015. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner r - AYES: Ray Weter, Bill Barnett - EXCUSED: Vacant Position Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary julia Maples, Bob Rubino, Robert Palmer, Steve Stewart and Jim Billedo. The Commission met to approve the minutes. Commissioner Weter entertained a motion to approve the minutes for Thursday, January 22, and Monday, January 26, 2015. In financials the commission discussed some work that was done in Planning and Development office in 2014 relocating walls and the amount was quoted at $4300. 0 January Term Thursdays January 29, 2015 9:20 AM During the construction the contractor needed to change some of the work. Specifically they found they could not use the old carpet as originally intended. Devan Construction did the primary work and for an additional $965 they needed to get new carpet to complete the job. The total bill was $5265.00. RESULT: ADOPTED IUNANIMOUS] - MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner -- 7 -2 AYES: Ray Weter, Bill Barnett 1 Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - 2062 : Approve Financials Commissioner Weter entertained a motion to approve paying Devan Construction for the Planning and Development job in the amount of $5,265.00. RESULT: ADOPTED [UNANIMOUS] e. 4 --- MOVER: Bill Barnett, Western Commissioner c e41 / SECONDER: =' Ray Weter, Presiding Commissioner - AYES: ·- Ray Weter, Bill Barnett - e - 3 Motion/Vote - 9:30 AM SB40 Board Appointment - Board Appointment-Amanda Adams The meeting was attended by Commission Secretary Julia Maples, Bob Rubino, Robert Palmer, Steve Stewart, Sheriff Kyle, Brian Cathey and Jim Billedo. The Commission met to approve the board appointment of Amanda Adams. The SB40 Board voted to appoint Amanda Adams to the Board. She will replace Shirley McCudden's position which was to last thru August 2017. Commissioner Weter entertained a motion to appoint Amanda Adams to the SB40 board. RESULT: -- ADOPTED·[UNANIMOUS] MOVER: Bill Barnett, Western Commissioner · . .:r' .d SECONDER: Ray Weter, Presiding Commissioner 4 ' - ., cr 4 AYES: · Ray Weter, Bill Barnett 4. Emergency meeting with SheriffKyle The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Bob Rubino, Robert Palmer, Judy Dollarhite, Amelia Wigton, Lacey Hart, and Steve Stewart. The Commission met with Sheriff Kyle and Brian Cathey regarding a lease with 3 Panasonic Finance. It is the lease on laptops. They are demanding return of equipment and $62,009.31 due immediately. It says to prevent the action the 21Page _3January Term . Thursday, January 29, 2015 9:20 AM sheriff must pay the total of $38,844.31 by certified check remitted overnight. it is for 45 laptops. Joey said this was discussed on the 15th of January. Brian said he called the account manager of Panasonic and asked to pay the first of January. He asked Auditor Sam Yarneli to include a line item for hardware. He called Dominic, the account manager at Panasonic and said there would be a delay. Dominic said no problem. This is the final payment. It is total that is due. Ray asked then why the total amount of $62,009.31 is declared? The sheriff or Brian do not know the reason. Brian has called and they have not returned the call. He has talked to them 5 times since the first of December. Brian said they do have a purchase order. Ray asked when they got the bill. Brian said they got it in early December but they had to buy emergency servers. He talked to Sam and she looked at it and said it shouldn't be a problem to take money from INS. Lacy said that had not got Bone. Brian said the additional money is the company covered the insurance on the laptops and finance charges that is why the final bill is higher. Ray asked if the certified funds will meet the obligations and we are not obliged to pay the $62,009.31 and send the laptops back. Joey said Blanca talked to them yesterday and they said send the check and all would be ok. Joey said he is not sure what happened. Brian had made plans to pull the money out of INS. Joey had the invoice on his desk and can't find the invoice. Ray asked if the County Counsel had looked the contract over. Brian said the County Counsel looked at it. Julia said she never saw the contract. Brian said any contracts are sent to John. Ray said he needs some assurance that the $38,844.31 does fulfill the counties obligation. Lacey said a payment was made in 2012 and another was made in 2013. Joey said this should be the last payment. Bill asked if there was a phone number to call them and ask why it says $62,009.31. Brian says it might be a default on the contract. Ray asked if John Housely could call them and find out about the final payment. Julia said she will send him the information. Brian said the Sheriff called Panasonic yesterday and they said that was ok. Ray would like to have verification that the $38,844.31 Is the bottom line we owe. Ray asked if they are expecting it today. Joey said yes. Ray asked what fund they are pking it out of. Brian said the hardware fund out of COLE. Joey said it was to be transferred out of INS and paid out of hardware fund. Joey said he thought it was done. Ray said he remembers the INS. Ray said pending John Houselys assurance, he would ask for a motion to proceed with completing the terms of the lease paying them the $38,844.31 and thatwill be the final bill and remove the threat of removing the laptops. Motion/Vote - - Approve the payment to Panasonic for the Sheriff Department Commissioner Weter said pending County Counsel assurance he would ask for a motion to proceed with completing the terms of the lease with Panasonic paying them the $38,844.31. That will be the final bill and remove the threat of removing the laptops. 31Page January Term Thursday, January 29, 2015 9:20 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Com'missioner 4 SECONDER: - Ray Weter, Presiding Commissioner AYES: Rai; Weter, Bill Barnett. Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Discussion - Review & Possible Adoption of Amendments to Zoning Regulations The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Judy Dollarhite, Robert Palmer, Bob Rubino, David Widner and Jim Billedo. The Commission met with Planning & Development Administrator Todd Wiesehan to review and possibly adopt the amendments to zoning regulations. Commissioner Weter said the changes are precipitated by our change to 1st class status. Todd said the change in the amendments are to bring us into line with the 1st class status. The committee met regarding article 52 and 53 and suggested changing article 52 which describe the manner in which a meeting.is to be conducted. Ray asked if the makeup of the board changes. Todd said it has 6.citizen members, the highway administrator and one commissioner. The Board of Adjustment consists of the 3 commissioners. Ray asked if the county counsel looked at this. Todd said the county counsel is not involved jn this matter. Todd said the order is patterned after numerous others. Todd said D Commissioner Barnett participated in the meeting. Ray asked if it is all contained in one order. Todd said these will replace the existing orders. Robert Palmer asked if the changes have the only impact of who is on the board and how they are meeting. Todd said that is the only change. David Widner asked them to elaborate. Todd said formally the BOA was made up of 5 appointed jndividuals. When we become first class it needs to be the commission. The statute now calls for 5 individuals, highway administrator and one commissioner for the Planning and Development board. The meetings are spelled out how they are to be held and how often. Judy said so now there are 8 members. Robert Palmer asked if they had to have a quorum. So one of the commissioners. has to be there? Todd said they don't have to be there you just have to have a quorum. Judy asked if the commission set the appointments? Todd said they were set last December by the commission. Todd listed the members. Bob Rubino asked who serves as chairman. Todd said Christie Hirsdi. Judy asked what the terms are. Todd gave the terms. Commissioner Weter entertained a motion to enact order #1-29-15-01 having to do with adoption of regulations of P&D in Christian County. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner - SECONDER: Ray Weter, Presiding Commissioner AYES: :Ray Weter,·Bill Barnett ,- Motion/Vote - 11:00 AM Nixa/Ozark Farmers Market Discussion - Market Discussion 41Page, 0 January Term Thursday, January 29, 2015 9:20 AM The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Robert Palmer, Judy Dollarhite, and David Widner. Amelia Wigton arrived late. The Commission met with members of the Nixa/Ozark Farmers Market Donna Shon, JJ Leek and Diane Price for a discussion about the Market. JJ is asking if they will be allowed to come on Thursday nights on the square starting in March until late September. Ray asked if they voted on it last y.ear? JJ said they voted on it and the market provided insurance. Ray said he doesn't see any reason why it would not be allowed. Bill asked if they would go to the other corner of the yard. JJ said they are usually on the west side. Bill asked if they could be on the south side of the sidewalk because they are getting kickback about the yard being torn up. JJ said the other farmers market might ask for Thursday night back. If you want both to come on Thursday, they are ok with it. Bill said they wanted them to use the same white tents and to join their market. Ray said they haven't heard from the other group but they will talk to them about the yard. Ray asked if they want to share with the other market group and don't want to join the other group? Ray asked if they have an insurance card. JJ said they will purchase a new policy in April and give itto Julia. Commissioner Weter entertained a motion to authorize the Nixa/Ozark Farmers Market to set up on the square on Thursday nights pending proof of insurance. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 11:05 AM The Commission is adjourned until Monday, February 2,2015 Qa.*t lk):ck L Ray werer Presiding Commissioner, Ray Weter vit, Barnett 51Page 0 Thursday, January 29, 2015 9:20 AM January Term Western Commissioner, Bill Barnett 0 61Page f#¥*.4-2 COUNTY OF CHRISTIAN Planning and Zoning Department Telephone (411) 581-1141 202 West Elm Street Fax (417) 581-4623 th,I... Ozark, MO 65721 January 27, 2015 Memo Re: Invoicing related to P&Z Conference Room Remodel This document is intended to provide clarity relating to warrant #4652 for payment of an invoice submitted by Devan Custom Creations (DCC). On 9/15/2014 the County Commission reviewed a bid from DCC in the amount of $4300.00 for the remodel/enlargement of the conference room at the Planning and Zoning Department office in order to accommodate hearings as a cost effective solution to the loss of use of the second floor court room. 3 This bid was approved by the County Commission with a scope of work that was to include reuse/repositioning of the existing carpet tiles in the office. See attached. As the contractor was indeed repositioning the existing floor covering it became apparent that reuse was not a truly viable option due to the disparity in wear amongst the tiles to be reused. The additional $965.00 cost for carpet was not a part of the original estimate as all parties involved had the expressed intention of utilizing the existing floor covering. If you would like, for additional clarity purposes, separate invoices could be provided to help document the two instances. If I c17 of any further assistance please let me know. Todd M. Wiesehan Administrator 3 92 Ra-cketillgtlk·· -4*i:*4.1 0 1.04 4 4 , .. *. a 'Alle-L Cul·'.PLL,C CD#:ZIGUE-10,4 Dawan customeredona Sep 10.2014 P.o. Bc= 492 Ozark, MD 65721 Planning & Davelopmen! { Toal Wiasehan j ph: 417-485-4883 2[12 W Elm phZ 417-234-4932 Ozark, Mo6572 1 devancustruncreations@yahon.com loddp:iesphan@cluistiancounmo.gov item aly P,ice Ea. Extended Plice Remowa existing parnnon wall between conference mom and Ieception area. Extend existing waD batwean conference room and reception 3 area caalng large conterence room. Add pallition wail balmean new contarence area and cHiDaa. 1&,va existing door b appropriate b••linn. Install now dner in approp,iale bcanon. Owatiay naw conterence area , L' floor lo match exinting conference iloar. Move all electrical b appmpriale bastion. Move exiaUng cahinels to break room- Uive projeclor sceen Ir , - appropriale location. Paint new area lo match EndsEng- mah new door b makch existinD- 1 7. 1- Install nal, base ¥,hem medal Ott j23.l) Remove all debris lam saa. 9*f 3 iift'.-6-klirp:githiwl 4:i#4228.4:1 0 11118 qlote dnea not include naw 4300 4300.00 floor covering. 11 ®imting iloar cove,ing can be neused wa MDI do SO. Sub Total: $ 4900.00 Tax {050: S 0.00 Total: S 4900.00 This quote is based on clem consimation and is valld for 45 days. AD major cmdit cards anceplati vA th 2.759. tiansactlon faa. Attachment: Devan remodel P&D estimate (2062 : Approve Minutes & Financials) Name: Dak D FEf·.i*a-ak*k•***3©.Si'UT 41,3'86f *24. 3< 0 Christian County Commission Rav Water Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner t 11,-411,1.Vili. wL.·1•,w op,·8.41,Ul,Wil, wi ,·41,1,711Uc1 /•Unlile <4.VUJ . CKkllu MppWII:Ullelll-MI[idllud AU,11[lb, January 29, 2015 Amanda Adams 8213 Intedochen Drive NIxa, MO 65714 Dear Ms. Adams, The Christian County Commission voted to appoint you to-the 5B40.Board for the Developmentally Disabled. You are replacing Shirley McCudden whose term expires August 1, 2017. We.appreciate your willingne55 to serve on this board and.your service to Improving the lives of those who have developmental disabilities. Sincerely, it - A -*Of 141&1 lu,W,A VAC Ray Weted Bill·Barnett Vacant.seat Presiding Commissioner Western Commissioner Eastern Commissioner 0 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov 20'74*k»*t«d0311 414:5:*' h J 0- ] ORIGINAL ORDER NO. 1-29-15-01 ORDER of the Attachment: Ordinance #1-29.15-01 (2063 : Review & Possible Adoption of Amendments to Zoning Regulations) CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: January 29, 2015 SUBJECT: Adoption of Amendments to the Zoning Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure efficient expenditure of public funds and to promote the health, safety, convenience, prosperity and general welfare of Its inhabitants; and WHEREAS, the Planning and Zoning Commission has held public hearings in order to obtain public input concerning amendments to the Zoning Regulations for Christian County, Missouri, in accordance with the requirements of Section 64.120 and 64.140 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has recommended the amendments to the Zoning Regulations for Christian County, Missourli and NOW, THEREFORE, on this 29th day of January, 2015, at a dlily called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Barnett, seconded by Commissioner Weter, and concurred by Presiding Commissioner Weter, the Christian County Commission did vote unanimously to amend the Zoning Regulations for Christian County, Missouri, pursuant to the provisions of Chapter 64.010 through 64.160 of the Revised Statutes of Missouri. lT IS HEREBY ORDERED that the Zoning Regulations for Christian County, Missouri, are hereby amended. Article 52 - PLANNING and ZONING COMMISSION and Article 53 - BOARD OF ADJUSTMENT have been amended as per the attached handout. IT IS FURTHER ORDERED that the amendments to the Zoning Regulations for Christian County, Missouri shall becohie effective on the 9th day of February, 2015, and a copy of this Order shall be filed in the office of the County Clerk before 5:00 p.m. this date. / I %€¢A#dtted¢0 *2.'5:atij E-r _rb ----r, 0- Done this 29th day of January, 2015, at 10:30 a.m. CHRISTIAN COUNTY COMMISSION 4 44 Yes * If- Dated: ,/24//4 Ray Weter ( 1 tl Presiding Commissioner Vacant Yes Dated: Commissioner, Eastern District 4 C- Yes >d Bilf Barhett - 17-16 Dated: / Commissioner, Western District ATTEST: kay Brown County Clerk 23385-000\383506.doc Lea¢ka,5.92*176. i.* fidit*623 Christian County Zoning Regulations Article 52 - Planning and Zoning Commission 0 ARTICLE 52. PLANNING and ZONING COMMISSION Section 1. Members , A. Upon the adoption ofthe County plan there is created in the County a County Planning and Zoning Commission as provided for in 64.215 RSMo which applies to non-charter counties ofthe first classification, The Christian County Planning and Zoning Commission shall consist of one of the commissioners ofthe County Commission selected by the County Commission, the County Highway Engineer, both ofwhom shall serve during·their tenure of office, and six residents ofthe unincorporated territory of the County who shall be appointed by the County Commission. B. The term of each appointed member shall be four years or until a successor takes office, except that the terms shall be overlapping and that the respective terms of the members first appointed may be Iess than four years. C. Members shall be removable for cause by the County Commission upon written charges and after public hearings. D. Officers At its first meeting in February of each year, the Planning and Zoning 3 Commission shall, by majority vote of its membership (excluding vacant seats) elect one ofits members to serve as Chairman, one member to serve as Vice-Chairman, and one member to serve as Secretary. The people so designated shall serve in these capacities for terms of one year. The Chairperson shall serve no more than two consecutive terms in that position. Vacancies in these offices may be filled for the unexpired terms only by majority vote of the Planning & Zoning Commission membership (excluding vacant seats). The Chairman, Vice-Chairman, and Secretary may take part in all deliberations and vote on all issues. E. Quorum A quorum ofthe Planning and Zoning Commission shall consist ofa majority ofthe membership (excluding vacant seats). A quorum is necessary for the Planning and Zoning Commission to take official action. F. All members of the County Planning and Zoning Commission shall serve as such without compensation, except that an attendance fee as reimbursement for expenses may be paid to the appointed members ofthe Planning and Zoning Commission in an amount, as set by the County Commission, not to exceed twenty-five dollars for each meeting. 225 '2*#pkatteos,3-4 F % W. Christian County Zoning Regulations Article 52 - Planning and Zoning Commission 2, The presentation ofthe applicants (limited to 15 minutes). 3. The presentation ofparties in support to the applicanfs position Oimited to 5 minutes). 4. The presentation ofparties opposed to the applicanfs position (limited to 15 minutes for primary speaker, 5 minutes for each additionaD. 5. The presentation oftestimony by the applicant for the purposes of clarification or rebuttal. Rebuttal testimony shall be limited to new matters made necessary in explanation of matters raised following the applicant's original presentation or in answer to matters so raised and shall not be for the purpose of merely resubmitting or restating matters previously submitted by the applicant in the original presentation. The applicants shall be given three additional minutes for rebuttal argument, if desired. 6. Each person addressing the Planning and Zoning Commission shall step up to the podium, state his name and address for the record, and whether they had been sworn in by the Chairman. Unless further time is granted by the Chairman, the speaker shalllimit his/her address to five (5) minutes. All remarks shall be addressed to the Commission as a body and not to any member thereof. No person, other than the Commission and the person having the floor shall be permitted to enter into any discussion, either directly or through a member ofthe 0 Commission, without the permission of the Chairman. No question shall be asked of a member ofthe Commission except through the presiding officer. 7. Following presentation of all parties and requests related to the case at hand, the public session ofthe hearing shall be declared at an end by the Chairman so that the Commission may have its own discussion and ask questions as needed to make its decisions. 8. Upon a motion supported by a second, the Chairman shall call for a vote by roll of the members present, thereby rendering the decision or recommendation of the Planning and Zoning Commission. I 3 227 €#NM<52)*41*W '. 4 I---w-.E-*1HiN+..4 1 44 0( Et,%42*h, .P-·.-3-AMO Christian County Zoning Regulations Article 53 -Board of Adjustment 0 a. The Planning and Zoning Administrator shall not accept any applications for any meeting which are not filed at least · thirty (30) days prior to said meeting. Section 2. Meetings A. All meetings ofthe Board of Adjustment shall be open to the public and held at the call of the Chairman and at such other times as the Board may determine, but unless otherwise specified, the regular meeting shall be the first Tuesday, or Wednesday as an alternate date, of each month at 9:00 a.m. in the conference room ofthe Planning and Development Office . at 202 West Elm Street in Ozark Missouri. B. Parliamentary procedure in Board meetings shall be governed by "Roberts Rules of Order, Newly Revised," except as specifically modified herein. C. Continued Meetings - Motions for continuance in any case pending before the Board may be granted by the Board, within its discretion, and should for any reason a cause be continued, then such case will be automatically set for hearing on the next regularly scheduled meeting of the Board or at such sooner time appear for such hearing without further notice. D. Tabled Meetings An applicant to the Board may waive this provision by filing in writing, a request that this matter be tabled or by requesting in person or by legal representative, that this matter be tabled, which personal request shall be followed by an identical request in writing. 1. Ifthe Board tables d matter upon such a request, the Board is required to take action upon such matter following bringing such matter off the table at the next regular meeting of the Board at whicli such matter may be considered. 2. All matters tabled for a period of 180 days without substantive amendment or final action shall be denied and removed from the agenda without further action by the Board. E. Voting The concurring vote of two-thirds of the regular board membership shall be necessary to exercise the powers of the Board of Adjustment. 1. If a motion to reverse or modify is not made then a motion to uphold the decision appealed from shall be in order. 2. This motion is adopted as the Board's decision if supported by two- thirds ofthe Board's membership. 0 229 *k.*ki?*301 1-7 Christian County Zoning Regulations Article 53 - Board of Adjustment D B. In exercising the above powers, the Board may in conformity with the provisions of statute and the regulations reverse or affiqn wholly or partly, or may modify the order, requirement, decision or determination appealed from and may make such order, requirement, decision or determination as ought to be made, and to that end shall have all the powers ofthe officer from whom the appeal is taken. Audonment: Uruillance ir 1-41- 10-v·1 14.UOJ : tTeVIWY¥ 0, rUbbIWIU AUUpLIU,1 Ul ,·%111,11U11,WI,U, LU L.ull,li :j ru=,Mulcul.,0, I. Any owners, lessees or tenants of buildings, structures or land jointly or severally aggrieved by any decision ofthe board of adjustment or ofthe county commission, respectively, under the provisions of Chapter 64, or board, commission or other public official, may present to the circuit court having jurisdiction in Christian County, a petition, duly verified, stating that the decision is illegal in whole or in part, specifying the grounds of the illegality and asking for relief there from. 2. Upon the presentation of the petition the circuit court shall allow a writ of certiorari directed to the board of adjustment or the County Commission, respectively, of the action taken and data and records acted upon. 3. The court may reverse or affirm or may modify the decision brought up for review. a. After entry ofjudgment in the circuit court in the action under review, any party to the case may file an appeal to the appellate court liaving jurisdiction in the same manner now or hereafter provided by law. Section 5. Stay of Proceedings A. An appeal shall stay ali proceedings in furtherance of the action appealed from, 1. unless the officer from whom the appeal is taken shall certify to the board that by reason of facts stated in the certificate a stay would, in his/her opinion, cause imminent peril to life or property. Section 6. Variances A. The Board ofAdjustment is entrusted with powers to modify or vary the regulations, in specific cases, in order that unwarranted hardships, which constitute an unreasonable deprivation of use as distinguished from the mere grant of a privilege, may be avoided, the intended purpose ofthe regulations being strictly observed and the public welfare and public safety protected. 1. The county Board ofAdjustment shall serve as the board of D adjustment for the building or setback line regulations. 231 0522***kieg*d_re Christian County Zoning Regulations Article 53 - Board ofAdjustment regulations for such conditions or situation. Section 7. Application for Board of Adjustment Variance and Appeal Hearings A. Public Notice The applicant will provide public notice of the Board ofAdjustment hearing by certified mail and newspaper notice. Notice of public hearings shall be posted on the property described in the application for the permit. The notice shall include the time, date and location of said hearing. The notice shall be supplied and posted by the staffat least fifteen (15) days prior to the hearing. B. Application Application shall be filed thirty (30) days before a scheduled hearing. All information to be discussed before the Board should in most cases to be submitted fifteen (15) days prior to the scheduled meeting. This will allow sufficient time for the staff'to prepare the packets to the Board and give the Board a reasonable amount oftime to review the information and to perform an on-site inspection, ifneeded. Substantial evidence submitted during the hearing may result in continuation or tabling the (3 meeting to allow the Board sufficient time to review all evidence before a decision is made. Application must be submitted with the following documents: 1. Application Fee: Fees must be paid to the department 9 before a hearing can be held. Fees are non-refundable. 2. Property Description: Provide a copy ofthe recorded deed with the legal description attached. 3. Property Owners: Provide a list ofproperly owners that was obtained from the Assessor's office. 4. Reason: Provide a typewritten description ofthe applicants reason for the appeal or variance requested. 5. Plot Plan: Provide a plot plan and/or a survey ofthe property. If a setback variance is requested, the survey must have the structure, easements, and property lines included. 6. Evidence: Provide any evidence 15 days prior to the scheduled hearing to be sent to the Board of Adjustment. C. Notice Letters Notice letters shall be mailed to the applicant and property owner, if 233 *Eagketd?g.R?#14 17 - 9.·7.1,0-4-1,-K':71.- AL'*235.att'!19 Christian County Zoning Regulations Article 53 - Board ofAdjustment 0 11. Approval ofMinutes 12. Unfinished Business 13. Communication 14. Swearing in of All Witnesses 15. Hearings 16. Exceptions 17. Variances 1 8. Appeals 19. New Business 20. Closed meeting 21. Adjournment B. All witnesses wishing to testify on any matter set for hearing by the Board of Adjustment shall be sworn before testifying. C. Any witness may be cross-examined by any member of the Board. D. Meeting Order Each case coming before the Board shall be heard in the following order: 9. The presentation ofthe Planning and Zoning Department or any other public agency and cross-examination oftheir witness. 10. The presentation of the applicant (limited to 15 minutes for 3 primary speaker, 5 minutes for each additional) and cross- examination. 11. Any public agency. 12. The presentation ofparties in support to the applicant's position.( Limited to 5 minutes). Andunment: Ulullictill,w fri-42-lu-v I v.vu. 13. The presentation ofparties opposed to the applicanfs position Oimited to 15 minutes for primary speaker, 5 minutes for each additioilaD, not representing any governmental agency, and cross- examination Of their witnesses. 14. The presentation ofrebuttal testimony by the applicant and cross- examination of the rebuttal witnesses. Rebuttal testimony shall be limited to new matters made necessary in explanation ofmatters raised following the applicanfs original presentation or in answer to matters so raised and shall not be for the purpose ofmerely resubmitting or restating matters previously submitted by the applicant in his original presentation. The applicants shall be given three additional minutes for rebuttal argument, if desired. 15. Each person addressing the Board shall step up to the podium, state his name and address for the record, and whether they had been 0 sworn in by the chairman. Unless A]rther time is granted by the 235 "13*#MqU'1.8 Christian County Zoning Regulations Article 53 -Board ofAdjustment E. Request to Re-schedule Meeting No affirmative relief will be granted to any applicant or appellant in any case unless the applicant, appellant, or his agent or attorney appear in person or by affidavit in writing duly verified which meets the required burden of proof, in any case in which the applicant, appellant or his agent or attorney fail to appear either in person or by written verified affidavit Attachment: Ordinance #1-29-15-01 (20#-3 : KeVIeW 6, rOSSIDIe A[lopilon 01 Amellullielle Lu Luililly nugui luwlie, and no interested person appears protesting the granting of such relief, then such case will be dismissed by the Board without prejudice to the applicant to request another hearing in the time and manner necessary for . the first hearing and upon F. The Board of Adjustment shall adopt rules ofprocedure consistent with the provisions ofthe Zoning Regulations and the provisions of Chapter 64 ofthe Revised Missouri Statutes. Section 10. Powers of the Board of Adjustment A. The Board of Adjustment shall have the power to hear and decide, in accordance with the provisions the Regulations, applications that are properly filed in the manner provided for: 1. Conditional uses, 2. Special exceptions, 3. Interpretation ofthe Zoning Map, or 4. For decisions upon other special questions on which these Zoning Regulations provide that the Board ofAdjustment shall decide. B. In considering an application for a conditional use, a special exception or interpretation ofthe zoning map, the Board of Adjustment shall give due regard to the nature and conditions of all adjacent uses and structures; C. In authorizing a conditional use or special exception, the Board of Adjustment may impose such requirements and conditions with respect to location, construction, maintenance and operation in addition to those expressly stipulated in these Zoning Regulations for the particular conditional use or special exception as the Board of Adjustment may deem necessary for the protection of adjacent properties and the public interest. Section 11. Conditional Uses and Special Exceptions A. In addition to permitting the conditional uses and special exceptions specified in these Zoning Regulations, the Board of Adjustment shall have the power to pdrmit the following conditional uses and special exceptions: 1. Nonconforming Uses. The substitution of a nonconforming use existing at the time of enactment of these Zoning Regulations by another nonconforming use, ifno structural alterations, except 237 9*Paditatng*1924 Christian County Zoning Regulations Article 53 - Board of Adjustment A. Permitting in such parts of any M-2 District as are more than six hundred (600 feet distant from any R District and more than two hundred (200) feet from every other Zoning District except an M-1 or F-1 District, 1. Any of the industries or uses listed in Article 44 and permitted in any M-1 District as an accessory use, 2. Any use permitted in an M-2 District as a principal use, as - specified in Article 45. B. In doing so, the Board of Adjustment may require the installation, operation and maintenance in connection with the proposed use of such devices or such methods· of operation as may, in the opinion of the Board of Adjustment, be reasonably required to prevent or reduce fumes, gas, dust, smoke, odor, water carried waste, noise, vibration or similar objectionable features, and : C. May impose such conditions regarding the extent of open spaces between such industries or uses and surrounding properties as will tend to prevent or reduce the harm that might otherwise result from the proposed use of surrounding properties and neighborhoods, Section 14. Temporary· Structures and Uses A. Any use designated as temporary such as neighborhood block parties, fairs, and festivals, re-enactments, or outdoor concerts including seasonal uses such as fireworks stands, Christmas tree sales, roadside produce stands, not including those agricultural products grown on-site, but including othet uses requiring retail sales must have a conditional use permit to be allowed in any Agricultural or Residential Zoning District. 1. Activities conducted as fund raising events for non-profit organizations such as churches, libraries and museums do not require a conditional use permit so long as they do not exceed six (6) events per calendar year and each event shall not exceed a period ofthree (3) consecutive days. 2. The Board of Adjustment shall have the authority to allow any conditional use proposed, finding that such use is not inappropriate for neighborhood or for adjacent properties. The Board of Adjustment may make requirements, limitations or conditions with respect to the location, construction, maintenance and operation deemed reasonably necessary for the protection of the neighborhood or adjacent properties. 3. No permit shall be granted for a period exceeding six (6) days except to promote seasonal sales or to allow a reasonable period in which to erect and take down temporary structures. 239 i ciRackategs.20% %+ I .2--- I.,„06'. t '4 -/„ ] f rot Atte ·33.--''O Christian County Commission 100 West Church St, Room 100 1*i Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, February 2, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter 'Attendee Name - Title Statits Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Absent Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Mel Eakins, Travis Tucker. The Commission met to approve the agenda for Monday, February 1, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett: Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Mel Eakins, Travis Tucker, and Robert Meredith. The commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Thursday, January 29th, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 0 AYES: Ray Weter, Bill Barnett January Term Monday, February 2, 2015 8:50 AM Motion/Vote - 9:00 AM Christian County Commission Discussion - Riverdowns West The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Mel Eakins, Travis Tucker, and Robert Meredith. Lynn Kempen arrived late. The Commission met with Mel Eakins, and Travis Tucker of Great River Associates to discuss Riverdowns West. . The Commission has received two letters regarding the completion percentage. One from the homeowners assuring the treatment plant is functioning and they are pleased. They addressed that status of the withhold for Meredith construction. They consider the project complete except housekeeping issues on their end. The second letter is an engineer letter of acceptance for completion. Commissioner Weter entertained a motion to enter the two letters into the minutes. The Commission had withheld money pending the homeowners signing offthat the plant was operating correctly. The Commission has a bill from Meredith Construction for $50,000. Commissioner Weter has the question regarding the maintenance contract from June 12, 2014. The commission wants to make sure there are provisions to maintain the plant. · Commissioner Weter asked if this was ongoing. Julia said the contract is ongoing for 20 years and after that point the county will no longer be responsible. Riverdowns does have a maintenance agreement they have entered into. Commissioner Weter entertained a motion to pay the $50,000 hold back. Mel Eakins addressed the Commission with a couple of housekeeping issues. The operating permit is still in the homeowners name and it needs to be put in the Counties name. Commissioner Weter asked him td investigate that and work with Julia Maples. The second thing is the second part is to fix up the collection part of the system. They have partially complete construction plans to complete the work. Commissioner Weter said he is not sure our attorney is up on that. The collection system has known deficiencies. At the request of the homeowners and the operators they ask to be put on hold. We are at that point now to finish this job. Commissioner Weter ask if the money borrowed is inclusive of this job. Mel said no, they will have to borrow more money to finish this job. Commissioner Weter said his preference is to go ahead and complete the project. Julia said we may need Carson to get involved. Mel will talk with Carson and they will get back to the Commission. Commissioner Weter entertained a motion that Great River consult with Carson Elliff regarding the other phase of the collection system and what will be required to complete this. Commissioner Weter said there were some other things needed to operate efficiently. . They needed a relay switch and a lab to do the testing. It is his understanding there was enough money to complete this. Robert said they got their building Wednesday. 21Page January Term Monday, February 2, 2015 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Cd Road Department-Richard Teague & Miranda Beadles- Engineer Discussion - State Bid-Boom Mower The meeting was attended by Commission Secretary Cheryl Mitchell, and Jim Billedo. The Commission met with Highway Engineer Miranda Beadles, and Cl Supervisor Richard Teague regarding the State bid for a Boom Mower. Miranda stated that Cl wanted to purchase a Diamond Boom mower from Murphy Tractor. They will remove the old one and set it off for parts. They will attach the new one for $36,517.00. It has a pilot control option for the additional amount of $6,222.00. This is the same one that C2 purchased with the addition of the pilot control. Miranda will have the state bid to attach to the quote. Ray asked how old is the one being retired. Richard said it is 10 years and has been repaired numerous times and isn't safe at this point. They have a total of three. Commissioner Weter entertained a motion to purchase the boom mower from Murphy Tractor for $36,517.00 The state bid number is #3-121024RJ Mowers. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill-Barnett III. Adjournment The meeting was closed at 10:05 AM The Commission is adjourned until Tuesday, February 3, 2015 It Witi Ray Water Presiding Commissioner, Ray Weter 3 31Page 0 January Term Monday, February 2, 2015 8:50 AM ' Western Commissioner, Bill Barnett 3 0 41Page 2.3.a 0 ENGINEER'S CERTIFICATION FOR PROJECT ACCEPTANCE Section I (Engineer): 1, Jared Wheaton, PE, Engineer for River Downs West Home Owners Association have been notified by: Meredith Excavation, LLC, 1855 E. 523 Road, Bollvar. MO. 65613 that he has completed: The River Downs West Wastewater Treatment Plant Upgrade, Construction Plans Dated 2/7/14, Revised 4/1/14. In accordance with the Contract Documents and that it is functioning properly. 0 I hereby certify that, upon receipt of the above notification by the Contractor, final Inspection of the Work was conducted by SSE, and, to the best of my knowledge, the Work has been completed In accordance with the drawings and specifications and Is functioning proper[y. 1 recommend, under the provisions of ihe Contraot Documents, that the- Work be accepted. 1/10/19- (_14+U- (Date) (ptineor Signature) /155<"ih.Hir-/482k + .- - Section 11 (Owner):. I NUMBER.. /j?g.. The Work described above Is accepted by the Engineer and4@gs@By ao!92ged and Final Pa.Ynt authorized, '0 1 <_A- - I (Date) (Owner Signature) ATTEST:, (\ Wee,. / r"°11, dA\J'ridl., 44..d# (Date) (Owner Name and Title) ts *., oi'LIL, .Irt ' 6 ··' 21,:0* ,&+ - 0 £Efivirire#Ki//5;/a... ./' D c,Ellifiegam<$125*10 1 oum d.308 1 11 .#109 48 u Cheryl Mitchell TS:Buwee=t't/U'*bw Notmy Publio - Notmy Scal executed tn STAIE OF MISSOURI 43 Cllrislion County My Commission Expires July 26, 2018 Commissfor # 14998901 I I_ 1¢y**ji L 294£1 4, D 1/28/2015 To: Christian County Commission The River Downs West Homeowners Association assures the Christian County Commission that the waste water treatment plant is functioning as designed. We are very pleased to have an operational plant. Furthermore, the contractor, Meredith Construction, has fulfilled al[ ofthe i 3 obligations on the construction. e We consider the project to be complete E with the exception of a few items to be finished on our end. /«14£2-71 (Liwi -ofz.FLILT:1 Richard Eddy River Downs West H.O.A., President 3 3 1 2*#:*r'Mt- 37*acitdt, Ag:602 .?idiark Customer Purchase Order for John Deere Construction and Forestry Products - USA JOHN DEERE PURCHASER NAME AND ADDRESS (First Signed DEALER NAME AND ADDRESS NAME (First, Middle, Last) DEALERNAME DeaterAccount b Christian County East MurphyTractor& Equipment 7939 STREET or RR STREETor RR 100 w Church Room 206 1401 S State HWY MM CllY STATE ZIP CODE COUNTY Dato of Order. Ozark MO 65721 Christian CITY STATE ZIP CODE 1-28-15 Springfield Mo 65802 PHONE NUMBER EMAILADDRESS Dealer Order No.: TYPE OF SALE: U CASH m LEASE m TIME SALE PURCHASER NAME AND ADDRESS (Second Signed PURCHASERTYFE: MARKET USE CODE: NAME (First, Middle, Last) Governmental 92 HighwayMowing Attachment: Murphy Tractor Boom Mower quote (2069 : State Bid-Boom Mower) Add purchaser to Mailing Ust (Check One or More) STREET or RR £ Constnlction O Utility El Forestry O Government PURCHASER IS: Purchaser Acct.: CITY STATE ZIP CODE COUNTY C Business m Individual PHONENUMBER EMAIL ADDRESS SOCIAL SECURITY El IRS TAX ID NO ¤ EIN NO.: EXTENDED WARRANlY IS: LOCATION OF FIRST WORKING USE: STATE COUNTY Col El Accepted U Rejected (Initials) County Christian City Ozark Mo MO043 QTY NEW DEMO RENT USED EQUIPMENT (Model, Size, Description) Hours of Use PIN or Serial Number Delivered Cash Pri, 3 1 0 U 0 1 Diamond Boom Mower $30,295.( El U El El Mounted bv Murgh\,Tractoron County El El E 01 Tractor 1 0 U El El Pilot Controt 56.2221 In Coop with MODOT state Bid # 3-121024RJ Mowers (1) TOTAL CASH PRICE $36,517.0 QTY TRADE-IN (Model, Size, Description) Hours of Use PIN OR SERIAL NUMBER AMOUNT (2) TOTAL TRADE-1NALLOWANCE ACKNOWLEDGMENTS: Purchaser offers to sell, transfer, and convey the item(s) listed as -Trade In• to the Dealer at or prior to the Ume of delivery of the above Equipment as a ·trade-In· to be applted against the cash (3) BALANCE (1-2) $36,517.0 price. Purchaser represents that each ·trade-In· Item shall be free and clear of al! security Interests, lions, and encumbrances at the time of transfer to (he Dealer except to the exted shown below. The price to be allowed (4) SALES TAX RATE % $0.0 for each •trade-In· nam is Gated on this document The Purchaser promises to pay the balance due (lina 9) shown hereon in cash, or to execute a Time Sale Agreement (Retail Instanment Contract), or a Loan (5) ADDmONAL FEES Agreement for the purchase price of the Equipmenl, plus additional charges shown thereon. or to execute a Lease Agreement, on or Wore delivery of tile equipment orderad hereln. Despite delivery of the Equipment to the Purchaser, Utte shall remain with the Seller unU! one of the foregoing Is accompUshed. The Purchaser and (6) SUBTOTAL (3 &4&5) $36,517.0 the Dealer agree that this Purchase Order Is not a security agreementand mat dellvefy ofthe Equipment to the Purchaser pursuant to this Purchase Order wiM not constitute possession of the Equipment by the Purchaser, 3 as a debtor, for the purposes of the purchase money security provisions In any statutes relating to personal (7) RENTAL APPUED property security or Its equrvalent. Purchaser understands that its rights In connection with this purchass m (8} CASH WITH ORDER Ilmlted as set forth In this Purchase Order. (9) BALANCE DUE (6·(7 & 8» $36,517.0, JD-S 17·01 EFFECTIVE (03MAY10) U.S,A. ONLY I21*L*mO] I OhinMR'li t-2 9***t'-402.7,4 19/ 1 E. ITEMS NOT COVERED - John Deere Is NOT responsible for the following: 1. Freight 2. Adjustments to compensate for wear, for petiodli maintenance or adjustments that result from normal wear and tear. 3. Diagnostic Time · 4. Additional Labour Time - Above SPG/Labour Rate 5. Additional Cleaning -Above SPG/Labour Rate 6. Program updates, callbratlons, and pressure adjustments. 7. Rental Fees 8. Depredatlon or damage caused by normal wear or applcallon, lack of reasonable and proper maintenance, failure to follow operating Instructions, misuse, conision or other accidents. 9. Premiums charged for Overtime Labour 10. Transportation to and from thedealership. 11. Travel time, mileage or service calls by the dealer. 12. Nondohn Deem components or modlflcallons, Rotobec grapples, referral attachments. 13. Shop supplies and mainenance Items such as, but not limited to: filters, fuels, oil, hydraulic fluid, lubdcants, cootants, conditioners, shop towels, deaners and degreasers, Note: Reimbursement for rettlls of oils/coolants lost due to a warrantable failure Is covered when a system failure occurs outside the boundaries of a nonnal oil change (within 25% of specified change Interval as provided In the Operalots Manual). 14, Tom, cut, or wom hoses. 15. Wearitems, such as, but notlimited to: body Ilner, bells, blades, bulbs, lubricated joints (including pins and bushings), dry brakes, brake Itnings, dnAlutul:,liwin. mulpi,y tracior Doom mower quote lout, : Diate 131[1-Boom Mower) dutch IlnIngs, saw blades, chains, skIddergrapple shocks, color marking nozzles, articulation bumpers, and undercarriage components. 16. Items such as cutting edge parts, deimbing knives, bucket teeth and rubber track are not warranted for depredatton or damage caused by nonnal wear, lack of proper maintenance, misuse, failure to follow operating Instructions, the elements or accident. 17. Any defect In a non-covered component, or damage to or failure of a covered component caused by a defect Ina non-covered component. 18. Used Products (except as otherwise provided In section A above). F. UNAPPROVED SERVICE, ATTACHMENTS OR PRODUCT MODIFICATION - John Deere Is relieved of Its obligations under Standard Warranty, StructurALL Warranty, and/or Extended Warranty If: 1. Service (other than ronnal maintenance and replacement of service Items) Is performed by someone other than an authorized John Deere dealer, or 2. The product Is modified or altered In ways not approved by John Deere; or 3. Any unapproved or improperly sized attachment Is Installed on the product. Approval and allachment size shall be at John Deere'ssole discretion. (Consult dealer prior to Installing attachments.or product modlfication) G. PARTS REPLACED UNDER STANDARD WARRANTY AND/OR STRUCTURALL WARRANTY - Only new or remanufactured parts or components, furnished or approved by John Deere, will be used If John Deere elects to repair the product. If any such part or component Is defective In material or workmanship when Instaled In the product, John Deem witi repair or replace, as it elects, such defecove part or component, provided the defect Is reported to an authorized John Deere dealer within 90 days (12 months or 1500 hours, whichever occurs flrst for remanufactured components) after Installation or before expiration of the applicable Standard Warranty or StructurALL Warranty whicheverts later. H. OBTAINING WARRANTY SERVICE - To obtain waimnty service, the purchaser must request warmnty service from a John Deem dealer authorized to sell the product to be serviced. When making such a request the purchaser must present evidence of the product's delivery date, make the product available at the dealer's place of business,. and Inform the dealer In what way the purchaser believes the product to be defective. Standard Warranty or StructurALL Waanty repairs may be made In the field If the purchaser and servicing dealerso desire. However, John Deere w111 not be responsible forany charges (such as dealer travel time, mileage or extra labor) that would not have been Incurred had the product been repaired at the dealefs place of business. 1. NO IMPUED WARRANTY, CONDITIONS OROTHER REPRESENTATION - Where permitted by law, neither John Deere nor any company amnated with it makes any warranties, representatlons, conditions or promises, express or impUed, as to the quality, performance, or freedom from defect of Its products, other than those set forth in this document and NO IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS IS MADE. J. No DEALER WARRANTY - The selling dealer makes no warranty of his own on any Item covered by his warranty, and makes no warranty on other Items unless he delivers to the purchaser a separate written warranty cettlfcate spedlically warrantlng the Item. The dealer has no authority to make any representation or promise on behalf of John Deere, or to modify the terms or limitations of this warranty In any way. JD·S 17-01 Attachment A Version 2.0 EFFECTIVE (03MAY10) U.SA. ONLY Page 4 of 4 lip P,6&WNF.Not .. 03» 1 , 0 Diamond Mowers Inc. Limited Warrantv THE COMPANY MAKES NO WARRANTIES OTHER THAN THOSE EXPRESSLY SET FORTH HEREIN AND THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMrIED TO, ANY WARRANTIES OF MERCHANTABILITY ORFITNESS FORA PARTICULAR PURPOSE AND ALSO INLIEU OF ANY OTHER OBLIGATIONS OR LIABILITIES ON THE PART OF THE COMPANY. DiamondMowers, Inc. 27134 Parklane Drive, Sioux Falls, South Dakota, C 'Diamond") warrants, to the original retail customer ("Retail Customer") who purchases new Diamond equipment from an authorized Diamond dealer C'Dealef'), that new Diamond equipment is to be free ofmaterial defects in material and workmanship. Any partAttachment: Murphy Tractor Boom Mower quote (2069 : State Bid-Boom Mower) of said equipmentthat in Diamond'sjudgment, shows evidence ofsuch defects will be repaired or replaced without · charge, provided thatthe failure of any such part(s) shall have occurred within twelve (12) months from the date of delivery of said equipment to the Retail Customer. Expendable components including but not limited to knives, oil, chain sprockets, skid shoes, knife mounting disks and the like are excluded from this warranty. The Retail Customermust pay the transportation cost to and tom the DiamondDealer's service shop for warranty service. Warranty service will be performed by the Diamond Dealer from who the equipment was purchased, in the Dealer's service shop, and during the Dealer's regularly scheduled days and hours of operation. All Diamond obligations under this warranty shall be terminated ifthe equipment is modified or altered in any way not approved in writing by Diamond, if repair parts other than genuine Diamondrepair parts have been used, or if fl the equipment has been subject to misuse, neglect, accident, damage, improper or insufficient maintenance, or C ) improper operation. This warranty does not apply to, nor shall Diamond be responsible for, normal wear and tear or normal maintenance ofDiamond equipment. Diamond reserves the right to make changes in design or specifications at any time without incurring any obligation to owners of equipment previously sold. . No.person. or entity, including, without limitation, the Dealer or any agent or employee of the Dealer, has authority to alter, add to, or waive the above warranty which are agreed to be the only warranties, representations or promises, expressed or implied regarding the equipment. In no event will Diamond be liable for incidental or consequential damages or injuries, including, but not limited to, loss ofprofits, rental of substitute equipment, or other commercial loss. THE RETAIL CUSTOMER'S ONLY REMEDIES IN CONNECTION WITH THE BREACH OR PERFORMANCE OF ANY WARRANTY ON DL4MOND EQUIPMENT ARE THOSE SET FORTH ON THIS PAGE. For warranties to be honored, the warranty registration must be filled out and mailed to Diamond MowersInc. within 30 days from date of delivery. . IF!®1(* Ff#i (11 Christian Counly Commission 100 West Church St, Room 100 datt I Ozark MO 65721 . Ianuary Term http://ChristianCountyMO.iqm2.com - Minutes - Tuesday, February 3, 2015 9:00 AM The Christian County Courthouse L Convene The meeting was called to order at 9:00 AM by Presiding Commissioner Ray Weter Attendee Name Title 2 . Status Arrived Ray Weter Presiding Commissioner Present 9:00 AM Bill Barnett Western Commissioner Present 9:00 AM Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Absent 9:00 AM Julia Maples Administrative Assistant Present 9:00 AM Alicia Monsanto Deputy Clerk Present 9:00 AM Norma Ryan Chief Deputy County Clerk Absent II. Agenda Motion/Vote - 9:02 AM Andy Marmouget-Kirkpatrick, Phillips & Miller, CPA Discussion - Entrance Audit Discussion The meeting was attended by Jim Billedo, Christian County Deputy Clerk Alicia Monsanto, Christian County Auditor Lacey Hart, and Commission Secretary Julia Maples. The Commission met with Andy Marmouget with Kirkpatrick, Phillips & Miller, CPA to discuss the entran.ce audit for the year 2014 for the county. Andy Marmouget began the meeting announcing the auditors presence and to make aware they are here to review financial statements and spending. They will not be auditing internal controls nor compliance of policies but if something is found they are required to report it to the commission. Also, if anything is spent over $500,000 they will be auditing those matters. Andy asked the commissioners if they had any concerns, and requested to meet with each of them individually to privately interview them. Ray Weter asked Andy to clarify that it is not an audit on policies. Andy explained they are looking at the spending processes, for example, how the Sheriff:s department is handling commissary and departmental funds with discretionary spending. Ray stated you all are the professional auditors, who we rely on. At the end of the day, 1 hope to have confidence there is no big red flags. Andy stated if there is any kind of major fraud or theft going on in the Sheriff's department or other offices our audit should catch that, if it is something minor it would be harder to find. Andy said he encourages any office holder that has questions or concerns to please come see them at any time, our door is open. January Term Tuesday, February 3, 2015 9:00 AM III. Adjournment The meeting was closed at 9:12 AM Motion/Vote - 9:12 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacant Position 1 Ray Werer Presiding Commissioner, Ray Weter 6ilriarl:M- Western Commissioner, Bill Barnett A 21Page 3 Christian County Commission 100 West ehurch St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqmZ.com - Minutes - Thursday, February 5, 2015 8:35 AM The Christian County Courthouse L Convene The meeting was called to order at 8:30 AM by Presiding Commissioner Ray'Weter Attehdee Name - - 9 Title ; . :· n Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:30 AM Christian County Commission Minutes & Financials Approval - Approve Agenda 0 The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve the agenda for Thursday, February 5, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: ' Ray Weter, Bill Barnett t ABSENT: Vacant Position Motion/Vote - 8:35 AM Kay Brown-Clerk of the County Commission Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Tuesday, February 3, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 0 EXCUSED: Vacant Position January Term Thursday, February 5, 2015 8:35 AM Motion/Vote - 8:45 AM . Todd Wiesehan-Planning & Development Administrator Right of Way Dedication - Right of Way-W. Union Chapel Road Common 11 District The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo. The Commission met with Planning and Development Administrator Todd Wiesehan regarding the right of way of Union Chapel Road in C2 Road District. Todd Wiesehan presented the Commission with a right of way for Union Chapel Road into C2.The owner is Brett Armstrong and he has dedicated some deficient right of way on south side of road in the amount of 1124'. It is near Piney Lane. Commissioner Weter entertained a motion to accept the right of way on Union Chapel road into the C2 Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioher SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacant Position Motion/Vote - 9:30 AM Tim Coppinger-St. Matthews Episcopal Church Discussion - Discussion About Ash Wednesday The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo and Amelia Wigton. The Commission met with Tim Coppinger from St. Matthews Episcopal Church for a discussion about Ash Wednesday. . . .His primary intent is to get permission for a group of clergy to gather together on the courthouse grounds to celebrate Ash Wednesday. They want to take that out into the community. They did it last year and he has three or four other clergy that would like to take part. They would not approach people but would be open to talk to people and offer prayer and offer ashes on forehead. They would be doing this from 11-1. Ray said it is not an unusual forthings like this to happen. The othergroups confine themselves around the gazebo. That would be fine with Mr. Coppinger. Steve Blackshear will be over at Ben's. Randy Wright suggested he come to the commission. Ray said he is not familiar with how interdenominational this is. Mr Coppinger gave a list of about 4 or 5 that will be participating. Ray said they ask for liability insurance for anyone that is having something on the square. Mr. Coppinger will double check and make sure the Church's liability insurance will cover this and he will let Julia know. Bill said we have the National day of Prayer and have a lot of participation and he thinks what they do is good. Mr. Coppinger said they will hand out a list of church's that are having services on Ash Wednesday. /9 Ray asked if they had any kind of signage. Mr. Coppinger said they didn't have anything specific and it would be on February 18. 21Page January Term Thursday, February 5, 2015 8:35 AM Commissioner Weter entertained a motion to allow the local clergy to hold the Ash Wednesday initiative to take place on the courthouse lawn pending insurance coverage. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacant Position Motion/Vote - 10:00 AM Miranda Beadles-Hwy Admin & Jerany Jackson-Great River Discussion - 2015 Road Sales Tax Project Discussion The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Cl Supervisor Richard Teague, Mayor Clint Ellingsworth, Amelia Wigton. Lacey Hart arrived late. The Commission met with Highway Administrator Miranda Beadles and Jerany Jackson and Spencer Jones from Great River regarding the 2015 Road Sales Tax project discussion. Miranda said every eligible entity submitted this year. Some submitted for more than one. Great River has evaluated them. They have came up with a target price participation. Jerany said this spreadsheet depicts the target funds, the requested projected cost participation, the target cost participation and the % target cost participation. There is a bridge, some of them are partnering and have included that in the requests. They evaluated these and they are choosing one project per entity. They identified the target cost and the hope is that they have good returns and there will be some carry forward. They have done well in the reserve and this year they bumped the reserve down so they could distribute additional funds. Ray asked about the reserve, is that the amount that will be in the fund at the end of the cycle. Jerany said based on what they have accumulated they felt they could bring the reserve down. Spencer said they have had more participation this year than they ever had. They feel they can give more back and get the money spent in the best places. Ray said he sees some get 100% and other get less. Something else that weighs in is they get a varying detail in the applications. Some of them have included quotes and have gone the whole mile and that makes it easier. Spencer said some of the entities are participating financially. Highlandville is an example. They are asking for money but they are putting in money in addition. If an entity identifies they have other funding that helps them get more percentage. Bill said a lot of them are asking for way more and we couldn't be able to give the smaller ones money. Jerany said there are a.couple of things, they have identified cost participation, they have identified something in all areas of the county. They need to address the IGA's regarding tweaking them a little bit to make them a little bit understandable, and make it easier. Julia said the county counselor revised the IGA's to require annual instead of quarterly reporting and letting them use the extra money for other road issues. Bill asked if they realized if they can have the money for brush cutting and other things. Spencer said there are some of them that have referenced fl daily maintenance. Bill said they can take that money and use it on blacktop. Spencer said they have to do the proposed work and use left over funds if they have it. Jerany 31Page D January Term Thursday, February 5, 2015 8:35 AM said if they put it in the application for brush cutting, maintenance, etc that is what they can do. Ray said that is an open ended situation meaning we are back to approving funds for them to use as they see fit. So how are we going to account for where those funds are used. His understanding is that after they used the funds and they had any left over they can use it as they see fit. Spencer said that needs to be made a part of what they will use the leftover money. lt needs to be in the original application. Bill said if they hire someone to brush cut they will have the bill to show. Spencer asked what if they want to buy office supplies. Bill said they should be ok. Miranda said it should be project specific. It can be design, maintenance, bridge work as long as they apply for it. We don't have any accountability if we don't know what they are applying for. We will be in a bad situation if we tell them to use the extra funds as they see fit. Julia said the way we are doing it is what is the important place to put these dollars. If an entity doesn't have a project and need to use the money for maintenance, if the money is there they can apply for it. Miranda said her recommendation is if they need additional funding it can be part of the application to us. We don't want someone to ballpark us for additional money that they we don't' know where it goes. Bill just doesn't think we should bind them. Clint said what binds this all together is the IGA. You require us to apply for two projects. How about putting some check off items on there so the entity can say if I have funds left I will use them for this and report to you at the end of the year. Ray said if we give you $55,000 and you use $50,000 you can use the other $5,000 for what you see fit. Clint said it needs to be for road projects. Ray said they have expended that so they can use it for other things like brush cutting, mowing, maintenance. Spencer asked if the new IGA was done. Julia said yes. She provided Spencer with a copy of the new IGA. Spencer said it can be that simple to have a checklist for what the extra money was spent on. Clint said he thinks it needs to be spent on transportation projects..Spencer said what we want them to do is use these funds on roads. The other expenses they have can come out of their cart funds. Jerany said part of the annual report·needs to be turning in invoices and the annual report will hold them accountable for the expendable. Ray asked if there were any requests that we were unable to do. Miranda said some are generic, some have quotes, some have exact, some have estimated. Ray said what do we do about Garrison. Spencer and Jerany said it would be better to ask them for additional information. Ray asked Bill whether his people understand that at the end of the day when they complete the projects they have told us they are going to do, as long as they keep the receipts of the left over money, do they understand that. Bill said he thinks they do and we are a little tight anyway. He thinks everything is fine. Spencer said they have the discretion. We are not telling them what to do. Julia said we have to be accountable for what we give them and they have to be accountable to us. Bill said he thinks we have been fair with the percentages. - Commissioner Weter entertained a motion to accept the Sales tax distribution based on the engineers recommendations. D 41Page D January Term - Thursday, February 5, 2015 8:35 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacant Position III. Adiournment The meeting was closed at 10:36 AM The Commission is adjourned until Monday, February 9, 2015. Motion/Vote - - Motion Commissioner Weter entertained a motion to adjourn until Monday, February 9, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacarit Position 11, {DiL 3 Ray Wdier Presiding Commissioner, Ray Weter ill BarneR Western Commissioner, Bill Barnett 51Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Ianuary Term http://ChristianCountyMO.iqml.com - Minutes - Monday, February 9, 2015 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdndde Narile * 'r k ' 1 2'Titid f 5 ' - . ' " - 1.Staltfis-- , ' iArrived .3 Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position - Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Alicia Monsanto Deputy Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve the agenda for Monday, February 9, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner t SECONDER: Ray Weter, Presiding Commissioner . - AYES: Ray Weter, Bill Barnett , + Motion/Vote - 8:55 AM Christian County Commission Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Richard Teague, Jim Billido, Bob Rubino, Alicia Monsanto, and Commission Secretary Cheryl Mitchell. The Commission met to approve any minutes and financials. Commissioner Weter entertained a motion to approve the minutes for Monday February 2, 2015 and the Court Order #02-09-2015-01 Road Sales tax January term. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common I Road Department Bid Opening - Bid Opening-Tandem Axle Dump Truck January Term Monday, February 9, 2015 8:50 AM The meeting was attended by: Jim Billido, Tim Venable, Travis Trinker, Bob Rubino, Alicia Monsanto, Doug Wilcut, Derrick Reeves, Highway Administrator Miranda Beadles, C2 Supervisor Brent Young, Amelia Wigton with the Christian County Headliner, and Commission Secretary Cheryl Mitchell. The Commission met to open bids for a tandem axle dump truck for Common 1 Road Department. Commissioner Ray Weter opened the sealed bids. 1)Summit Truck Group- International Harvester Product, unit price $119,831.94. 2)MHC Kenworth, Matt Vincent is the representative, he is not present for meeting, unit price stated $113,605.00. 3)Tri-State Truck Center, Springfield MO, Volvo product states with no trade-in is $115,899.34 or with trade in is $105,899(reconfirm#). 4)Tri-State Truck Center, second bid states a second model at $120,158.40 or trade in for $110,158.40. There are also additional products available. 5)Freightliner, includes body and cab and chassis price states, there is no trade in on this, $141,983.00. Bill asked Freightliner representative if they are interested in a trade in, and yes they are, they were unaware that a trade-in was an option. Highway Administrator Miranda Beadles ask for one week to review. The Courthouse will be closed Monday, February 16, 2015, for President's day. Ray Weter set meeting for Tuesday, February 17, 2015 at 9am. Motion/Vote - 9:15 AM Miranda Beadles-Highway Engineer Discussion - Tracker Road Discussion The meeting was attended by Highway Administrator Miranda Beadles, C2 Supervisor Brent Young, Cl Supervisor Robert Teague, Jim Billido, Bob Rubino, Amber Durant with Christian County Headliner newspaper, Alicia Monsanto, and Commission Secretary Cheryl Mitchell. The Commission met with Highway Engineer Miranda Beadles to discuss Tracker Road. Brent Young began the meeting discussing the hole at Tracker road getting deeper and deeper. They then asked Terracon to look at it, and they discovered the hole goes 18 feet below the road surface before they hit a boulder. Miranda Beadles further explained that on Presidents day, February 16, 2015 between 8:30 am to 9:00 am they will close Tracker road to further evaluate. They asked the City of Nixa to donate their time and to use their camera to see if they can see anything below it and also horizontally before having Terracon grout the road. Then in the future they can observe the process. Ray Weter asked if there was a prior study done with that sink hole. The answer was affirmative. Miranda explained they will be able to tell with the camera. Right now all they can tell is what has been done vertically. The camera will be able to tell things 21Page January Term Monday, February 9, 2015 8:50 AM horizontally. Miranda added that area is known for sinkholes but it could be a simple case of the soil wearing away. Terracon believes it was a double filled sinkhole and the road was built on top. Monday all unknowns will be found after looking with the carnera. Ray asked Miranda if you are going to talk to Todd about any previous issues? Miranda stated Todd had mentioned things that have gone on previously but until we get that camera down there we do not really know for sure. Miranda stated Terracon's fee for this was $1,967.00. MODot is donating a message board closing the road on Monday, February 16, 2015, Schools will already be closed, and they will be notifying 911, and Emergency Management. Ray asked Amber Duran if they would be putting something in the newspaper? Amber said it is quite possible. Ray then directed to Miranda and Brent saying they have a good plan, you are doing your job, and you are doing it the right way. Ray Weter entertained a motion to reimburse Terracon. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Phil Amtower-EMA Director Discussion - Activity Report The meeting was attended by: Jim Billido, Linda Barger, Alicia Monsanto, and Commission Secretary Julia Maples. - The Commission met with EMA Director, Phil Amtower for an Activity Report discussion. Ray began and explained the Commissions plan to meet with certain department heads to get more involved and to see what is going on and if they may have concerns that need brought up. Phil Amtower handed out a packet with job descriptions and procedures then reviewed everything with having general discussion. Packet attached. During the discussion he asked if the storm shelter locations could be added onto the GIS mapping but he didn't know who to give the information to. Bill Barnett stated Josie is still contracted thru Great River. Ray stated Great River has employed someone to assist with the GIS system and that we do not have the freedom to use whomever we would like for the GIS and to get in touch with Great River. Phil addressed functional needs assets stating they need to find a storage place for all the equipment. Linda gave an example that Cox Health Systems was willing to give us obesity chairs, that at cost are approximately $1500 apiece, but currently we have no way of storing them. Ray agreed storage needs to be address, whether we rent or 31Page January Term Monday, February 9, 2015 8:50 AM purchase. Linda then stated the courts are requesting where we store our stuff upstairs that they will need it for Judge's*space, yet they have nowhere to put it. Ray closed and asked at the next meeting they could review what the EMA office has planned for the year. Motion/Vote - 10:30 AM Joey Kyle-Sheriff Discussion - Emergency Purchase Discussion This meeting was attended by: Lacey Hart, Joey Kyle, Rod Wells, Alicia Monsanto, Jim Billido, Amelia Wigton with the Headliner, Bob Rubino, and Commission Secretary Julia Maples. Ray addressed the requisition that·came across his desk related to IL because its over the $4,500.00 it caught his attention and was curious why this was not bid out. Joey stated there should be three bids attached: PC Net, JMARK, PC Solutions. They were not included nor attached. Julia then reminded that if a purchase is going to be $4,500.00 or over you must to go through the procedure of putting it in the newspaper for bidding. Rod Wells inquired if in an emergency, like this, how do you react to the matter? Joey repeated rewording the question of what's the process for an emergency purchase. Julia answered and explained during day hours, call the auditor and chain of command for approval then at the next commission meeting it would be addressed. Ray explained if he is unaware of the matter then a purchase order comes across his desk, because the Auditor caught it, it creates concern. Ray then asked Julia if we have a procedure written on emergency purchases. Julia said we do but this needs to be made known and recorded it as an emergency purchase. Lacey brought up the Sheriff's department and other departments often come very close to that $4,500.00 price without having to bid it out. Ray asked Joey to explain what is going on with this issue. Joey explained PC Solutions is letting his department operate on borrowed equipment but PC Solutions is pressing us to get it back. The switches were unplanned, ours were old and just died. Rod added the equipment and switches are all 10+ years old, cabling included. Ray then stated the problem is the Sheriff's department has to have the stuff, we have to pay for it, we just have to figure out how to take care of all the matters in this issue properly. Joey asked since he paid the payment with the forfeiture funds does he still have to bid it out? Julia answered, yes, no matter where the funding is coming from all has to be bid out. Ray announces this meeting is because of an equipment emergency purchase. Commissioner Weter stated that due to the critical nature of the equipment he would ' entertain a motion to approve the purchase. 41Page January Term Monday, February 9, 2015 8:50 AM General discussion was had referencing bidding out future purchases and making requisitions for software expansion and updating. Lacey then asked if the ammunitions needs to be bid out. Ray then asked Julia if we have a contract, she said we do with EDI Guns. Joey further explained if you look online the price is double from what they pay now. Ray told Lacey, they will figure it out, it's a sole provider and if we are going to pay for it we need to create a motion stating EDI is the sole source provider. Lacey lastly asks about the process with the Sheriff's department getting the vehicles' titles and registration. She explains that sometimes the fees are paid through a requisition then other times it is being paid through a credit card. Ray asked for clarification on what Lacey is directly asking. Lacey explains this is something that she feels should not be paid through the credit card. Bill asked why the Sheriffs department just does not give it to the Auditor to handle and take care of. Joey explained that is how it has always been handled in the past. Lacey spoke up stating she is simply going off her notes from the previous Auditor and her main concern is the duplicate payments. Rod Wells then stated the second check was not cashed. Bill then stated that this particular situation has been taken care of. Lacey then asked if the policy and procedure for obtaining the titles is going to be changed. Joey then asked if the policy specifically states that the Auditor has to be the person to obtain the title or if he/she is just in charge of keeping the title. Julia stated that the Auditor is the one who gets the title and physically walks over to the License Bureau taking care of the paperwork for the registration. Joey added he is not opposed to letting the Auditor take care of this matter. Ray stated that the Auditor has a plan and we will continue forward with that. if In the future the Sheriff's department has an issue than they will report it to us and we will then resolve the issue(s). RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 11:10 AM Ron Shawgo-Farmers Market of the Ozarks Discussion - Farmers Market Discussion The meeting was attended by John Branch, Amelia Wigton with Headliner newspaper, Judy Dollarhite, JJ Leak, Donna (last name unknown), Jim Billido, Bob Rubino, Alicia Monsanto, Shawn Shago, Catherine Dowdy, Rusty Branch, and Commission secretary Julia Maples. Rusty began and explained farmer's market would like to sponsor an art show on April 25, 2015, and was curious if it is acceptable to for the farmer's market to have this? Further explaining it is a fundraiser and also an event also raise a money for the azalea association. The farmer's market will have a booth, but there will actually not be a farmer's market with vendors that night. 51Page A January Term Monday, February 9, 2015 8:50 AM Ray asked if the City of Ozark has or is planning something for that day, also suggesting they can call and confirm. Catherine added it will be on the farmer's market's insurance and she will call the City of Ozark to make sure and confirm. Ray expressed he has no issues with the event. Bill asked if they have an available copy of their insurance policy because the county would like to keep one on file. Catherine stated they have not received it yet but they will mail a copy as soon as they receive it. Commissioner Weter entertained a motion to approve the farmers market with the clause to proof of insurance through the farmer's market. Catherine addressed the Farmer's Market to begin April 22, 2015 going through October 14, 2015, being a total of 26 weeks. Also, they would like to entertain any suggestions to help care for the courtyard lawn. Ray agrees we need to keep preservation of the lawn and will have to discuss the expense of the care but at this time is not wanting to make a decision. Catherine added we know we have an impact and are more than willing to discuss expenses. General discussion was had on this matter and also restroom situations, no decisions were made nor agreed upon. Ray asks if there are questions or further matters to address. Catherine stated she would like to point out, we are starting our hours at 4:00 pm but the music will not start until 4:30 pm. JJ Leek asked if the north side parking on the square was still going to be blocked off. Catherine said she would love to find new options but it's hard. Ray asked what time the vendors will be setting up. Catherine stated in the past they have tried to encourage people voluntarily moving their vehicles to make availability forthe 30-40 vendors, adding it can take an hour and a half to sometimes two full hours to set up. Ray did mention last year they restricted setting up to that particular hour of 2:00 pm. Catherine expressed the difficulties for the vendors if they show up and can not unload. Adding they have looked into placing real estate signs to post in front of each spot. Ray entertains a motion to approve the public square for the farmer's market with proof of insurance, and restricting booth set up for 2:00 pm or after. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 1:35 PM Kenny Coates-Campus Buildings Supervisor Discussion - Activity Report The meeting was attended by Jim Billido, Highway Administrator Miranda Beadles, Alicia Monsanto, and Commission Secretary Cheryl Mitchell. Kenny Coates arrived late. Ray began the session noting this 1:30 pm meeting we do not have a quorum, Bill Barnett is paying respects to an acquaintance. 61Page n January Term Monday, February 9, 2015 8:50 AM No packet or guidelines of job descriptions or goals were provided. Ray began explaining this will be a monthly meeting to discuss things coming up or events in the past that need to be discussed and or made aware. Ray also stated there is an ongoing situation about timeliness of repairs and making sure you are on site and available. Also suggested creating work orders and having them sent to Kenny and the Commissioner's office having them signed off on. Kenny does state that most employees mention something wrong or broke in passing so if his mind is on something else he does tend to forget. He adds it would definitely help him not to forget and reference back to it. The next subject addressed was Ray instructed Kenny that his comp time has to be fixed (reduced). Ray also asked about hours Kenny put in last weekend and to explain what he did. Kenny stated sometimes Sundays is the best dayto complete tasks when no one is around and courtrooms and offices are empty. Ray asks what are his set hours? Kenny answers that it changes, sometimes after I finish my hours for the week 1 still get called in. Ray further explains he is just trying to figure something out where if you get called in, its not over your hours, do you work every Sunday? Kenny stated not always, it just helps to get more stuff done, especially the jail. Ray asked if he's here the rest of the week Monday through Friday? Kenny states not Fridays, he typically takes off. 0 Ray explains we are going to have to dwindle down your comp time, maybe taking off another day of the week. If you get called on the weekend we're going to have to figure out what is crucial and what can wait until the work week. Kenny stated he can try to take an extra day of the week, and if you (Ray) do not want him to come in on Sundays he can try to get things done during the week, adding Sundays are normally convenient and easier. Ray stated that if Suhdays work well for him then stay with that for now. Adding to give them a chance to think about options. Ray asks if Kenny has anything he would like to discuss. Kenny said the big unit on roof has a bad compressor, explained it will probably be four or five thousands, other than that he is not really aware of anything going wrong. Ray asked if there are any issues currently. Kenny stated the older they get the more issues we may have. Ray asked if it takes a lot of his time. Kenny stated no, last summer he replaced a lot of motors but not compressors, probably March or so he will reevaluate. Kenny mentioned that John's last day is March 1st and would like to get someone hired a couple weeks before for training purposes. Ray said they have a stack of applications ready. Kenny questioned that the Commissioners would be doing the hiring, Ray stated yes but he can be a part of the process. Kenny stated he did the other so he assumed he would be doing it. Ray stated he had never thought of it that way and will think about it. Motion/Vote - 2:00 PM Todd Wiesehan-Planning & Development Administrator Discussion - Activity Report 71Page January Term Monday, February 9, 2015 8:50 AM This meeting was attended by Jim Billido, Nathan Weter, Miranda Beadles, Alicia Monsanto, and Commission Secretar·y Cheryl Mitchell. The Commission met with Planning and Development Administrator Todd Wiesehan for and activity report and discussion. Ray explained this will be a monthly meeting to discuss things that may need the attention or any concerns. Todd stated he wasn't aware this was going to be a monthly meting so he threw everything in. There was General discussion and reviewing the packet of information provided. Motion/Vote - 2:32 PM Miranda Beadles-Highway Engineer Discussion - Activity Report This meeting Was attended by Highway Administrator Miranda Beadles, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Jim Billido, Todd Wiesenhan, Nathan Weter, Alicia Monsanto, and Commission Secretary Cheryl Mitchell. The Commission met with Highway Administrator Miranda Beadles for an activity report discussion. Ray started by explaining the Commissioners are just meeting with various department * heads to discuss any issues and alsomake known anything needs to be addressed. Miranda provided a packet of information and guidelines that are attached. There was General discussion while reviewing the packet. Miranda stated she has obtained her Mo. PE license, and has also been working on Great River to find some soft match funding for our·county bridges, there are repairs needed and some known that will be needing repairs, also we need to plan and prepare that for the future. Miranda referenced back when we met back in November about making a 5yr.plan, we want to start pushing forward getting into it. Miranda stated Common 2 has a Facebook page that is great and informational and would like BJ Applegate at Common 1 to get involved like Jason does to Common 2, like an "IT" page, maybe combining the two and make one site. Miranda would like to look at doing electronic filing and keep online instead of constantly having to drive back and forth, it would be beneficial to everyone involved and needed. Miranda then discussed county bridges stating that MoDot is willing to assist on any preventive maintenance if we chose. MoDot seals their bridges and pressure washes theirs, basically wastes the salt and help the seal last longer. MoDot also offers training on the sealing. Common 1 just completed equipment inventory. By the end of the month a final report will be given on Green Bridge, but in the future we will have to do a total replacement. 81Page January Term Monday, February 9, 2015 8:50 AM Ray suggested researching past dealings when that time comes in, for example Riverside Bridge, because there will be an uproar. Miranda added when we do a complete new bridge we can look at straightening out the curves for safety, adding Hawkins Bridge will probably be our first complete repair. Common 1 has a couple sharp turns on Logan Ridge, we're coming up with a design to widen the road. Chadwick road has a part of the road slowly falling down the slope, looking at the best and safest way to fix that without keeping the road closed. Miranda also added Common 1 has a lot of issues referencing who the roads actually belong to in regards to maintaining. Ray asked if Capp Hill Ranch Road is one. Miranda said it is, and also "Post Office Rd" in Chadwick, adding it does not have a proper name. Bill asked if there is anything on the computer showing Right of ways. Miranda went on to explain we do have a road list but the list only shows if it's a county maintained. Adding it may show a certain amount but does not say specifically where it begins and ends. Miranda discussed Common 2 is looking at installation of a perimeter fencing. We are going to obtain some quotes because fencing is a great idea with the equipment kept outside. Also they are obtaining quotes for possibly selling the weigh station and scales. They are not being used or maintained. Looking into quotes to see if it is even worth the time to sell them off, or just relocate them off, maybe to recycling, or just moving the from the center of the lot. Ray said he would like to do another CPR class, it's been a couple years. Everyone needs to be refreshed, maybe that's something someone could look into. Brent Young stated you mentioned about getting a defibrillator and suggested getting a portable unit leaving it with the lead man. Miranda had no objections. Bill agreed. Richard Teague's common 1 district would most likely benefit having one. Ray informed them to check with Phil on costs. Miranda asked who would need training? Ray informed her that everyone would. III. Adjournment The meeting was closed at Motion/Vote - 3:09 PM - Motion Commissioner Weter entertained a motion to adjourn until Thursday February 19, 2015. RESULT: ADOPTED [UNANIMOUSl MOVER: Bill Barnett, Western Commissioner * SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 91Page January Term Monday, February 9, 2015 8:50 AM Qa.. u.)£L Ray Weter Presiding Commissioner, Ray Weter Bilf-Bainett Western Commissioner, Bill Barnett 3 10 I P a g,e 11;2@ LT 0 CERTIFIED COURT ORDER # 02-09-2015-01 The Treasurer is hereby ordered to pay the following entities: 2015 #332 Road Sales Tax . January 2015 Term 2015 Sales Tax # 332 1.1-. 1 Attachment: Sales Tax Court Order #02-09-2015-01 (2077 : Approve Minutes & Financials) ReEBJetsg#547.5...__, . W Febfual?, 2910 4- Sales Tax #832 Received $251,511.28 aRS- :Common Road I 30.98%|' ' $77,918.19 I301-420-209 1 Common Road 11 1 30.39% $76,434.28!3021420-209 1 - Common Road I #udge-@6-*Egonmely _ 1 17,708.33 301-420-209 Common 1 Total I $9626,521 Comm214 Total 1 , $761434.28 !1 1 Amount To Remairt in Pool - - - - 2 $79,450.481 £ 461 01 Presiding Commissioner Ray Weter Western Commissioner Bill Barnett Vacant Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of said RECEIVED Commission, at my office in Christian 0 3 :05·P·® couREy- ERis,- the--9Eh day - of Felimaibil FEB 0 6 2015 €04.73*£,- 2015. KAY BROWN COUNTY CLERK f l. U i i 14WVU' Clerk of the Christian County Cl - 1'®k#to>_11 DBZE* U .1 Christian County 4nuawinit:liz. =Int:ige,luy 11¥1,11]age,num ACI]viiy Mepoll l,UOU ; ACIWIry Keport) S 1 *ex" 1 t "9 h ' ' :49 4 3 4, 5.11 1 -" r e A- -#*yl. 13: f · 46 . JU .0-*,4,47/**6. I e,6 i. 4%.·cm* * W .4,42·, -4 &* P *.i, 1 %. 11 «159 - - Res poED .WAyilities 3 ¥PaE*'Pg'.312 9 1 i _69·3, f 0 Emergency Management Responsibilities: • NIMS Compliance o National Incident Management System. Federal government says we have to be complidnt In order to receive any Federal Monies. o Bl-annual assessment called NIMSCAST • Our office completes an assessment of the entire county on our NIMS compliance • Each year, compliance is harder • In the future, our office will have to track the training of all public safety and government personnel In the county. • Asa county, we areto ensure that all departments In the county are NIMS compliant. It says we have to have training requirements, equipment standards, ID system, dquipment inventory, . Muuvity MeporI, accountability, common terminology, etc. • 60 grants tied to NIMS compliance o All county equipment, vehicles, teams etc have to be "Typed" and categorized. o How we have to accomplish compliance: • Track Compliance? • We do have a software program to track training • Getting all the info into this database is time consuming and labor intensive! 0 • Emergency Operations Plan \Planning in General o We maintain and update the Operations Plan for the entire county. Everyone In the entire county use just one plan o bets forthilnes ofauthority, responsibilities, etc. o Reviewed by the state annually to ensure it's consistent with State and Federal plans. -- o Mutual Aid Agreements / MOU's (Regional and County) • Maintain MOU's with all agencies within the dounty Es well as surrounding partners. o State and Federal Requirements: • Plan to deal with household pets • Plan to deal with large animal emergencies • Plan to deal with Functional Needs. • New federal requirements stipulate that we must be able to accept any persons into a general population shelter, no matter what their medical needs are • Functional needs people should be Identified throughout the county and mappedl • Plan to mass vacclnate or Inoculate the entire population in Christian County • Medical persons identified ahead of time to administer medicines • Sites to accept the populations o Sites must be ADA compliant o All sites identified and agreements signed o Populations within geographical boundaries Identified. o Functional needs within those boundaries identified. • Plan for shelter people for extended periods 0 • Cots, blankets, food, etc. • Sites must be ADA compliant • Atl sites Identified and agreements signed • How do we feed these people 2«*po39 -3- J 1.2.153 L 4 D • Cannot turn people away with functional needs ' o Have to have the equipment needed for special medical needs. o Identify, locate, map and create databases for: • Shelters • Volunteer Reception Centers • Multi-Agency coordination centers • Critical facilities • Staging areas • Warehouses • Points of distribution sites • General resource lists: heavy equip, rental equip, food, water, etc. Attachment: Emergency Management Activity Report (2080 : Activity Report) • Functional needs population • Hazard Mitigation Plan updates o Coordinate the update process of the Hazard Mitigation Plan o Must have a plan Inplace and approved by FEMA to be able to apply for FEMA Mitigation Grants. . CARI Team o EMA offlcels the coordinating office for the Child Abduction Response Team [CART) o Agencies involved: FBI, Sheriff, Prosecutor, Juvenile, local Police Depts, Fire, EMS, School Resource Officers, Child Advocacy Center, Citizen Corps Volunteers, Great River Engineering and PC Net. o CART team had to have a county level person coordinate thisteamorthey could not get funding and be a nationafty recognized team. o In the process of formulating SOP's and organizational issues. o Will be the FIRST one In the state of Missouril • ID system o EMA office houses the only Elliot Database System in the county, o Make Identification Cards forall public safety and government personnel In the county. • Has fields to mput specialties, assets for each Individual • Cards can be scanned "on-scene" to ensure Individual is up to date and is currently employed. o Print off reports quarterly for departments. Ensure we have accurate up to date info. o Allinventory is bar-coded by the Elliot System o System Is also an Incident Management tool. • People check In and check out with their bar coded ID tag. Keeps trackoftimeand job description. • Emergency Operations Center o This Is the place where department heads, agency heads and government leaders come to make decisions. o The EOC is a "situation room". All the latest Information should be available here for leaders to make informed decistons. c EOC hashth speed Internet, video conferencjng capabjlitles, a weather station on the roof for accurate local weather conditions, satellite weather radar, video monitors, 4 phone lines, Amateur Radio capabilities, extra laptops, server to share network resources, mapping capabilities, map printing, aerial 0 Images of the county. o Portable "check-In" computers for ID/accountability system 0 12 spare cell phones for disaster use. o Systems in place that connect us to the state and other EOCs, fp»kit 20.4114 .JI 3 o Web EOC, information sharing program that the state and local Eots have access to. o All equipment requires regular maintenance / tests to ensure readiness, • Mapping o Print dtizenmaps forsale in commission office o Print speciallzed maps for county emergency departments o Maintain some of our own GIS layers • Hazardous Materials locations/pipelines • School, government, fire, EMS locations • Weather spottlng posts .... • Roads that are prone to flooding, how much it takes to flood them, previous damage, etc. • Tornado tracks, storm damage • Functional needs population • Critical Infrastructure o We have a "mobile mapper" that allows us to make map points In the field, bring back to office and make new map GIS layers. • Special Events Permits o Anyone that has a large special event In the county is required to fillout a permit. o Basically just to let us know for planning purposes. o If it is a large event, then we meet with eventstaff and local emergency personnel to ensure all efforts a made to ensure a safe event. • Festival Permits o Anyone that has a festival that is expected to draw over 5,000 people hastogo thru the festival permit process. o Must be approved by.all agencies in the county, . • Citizen Corps • Citizen Corpis the "umbrella"organization. Anyone that wants to volunteer for the county and become part of Citizen Corps, has to take the CERT course, have a background check and· complete some paperwork. CC is a national program, sponsored by the Department of Homeland Security. • Big disasters, volunteers do 90% of the workl! • Volunteer labor / Donations eligible forour 25% FEMA deductible. • Receive a yearly Citizen Corps grant around $20,000. Pays for advertising, recruitment and retention, training materials and some response Items. o Al] items purchased have to be inventoried and accounted for. Regular visits by state to ensure accountability. • Our ID system also has a Inventory Mature. once the item Is entered, we can print off a bar coded tag. Then ID system can be used to "check-in" or"check-out" items. • Core components are: • CERT (Community Emergency Response Team) i]) o CERT Is a division as well as the title of a class that we teach. o Trained over 1000 so far o Have over 250 who have become CC volunteers • Ftre Corps Eal@f@353 1*44 0 o Fire Corps members assist Fire Departments with varloils non-emergency related activities. o They adhere to the Ccstipulations also. o Available for disaster response also. o Medical Reserve Corps o Assist with Health related disasters o We have to have a plan & facilities to mass vaccinate everyone in the county. Work closely with Health Dept. o H1N1 clinics, mass vaccinations, mass inoculations. o Our newest addition to the Cittzen Corps. • Neighborhood Watch Attachment: Emergency Management Activity Report (2080 : Activity Report) o Coordinated from Sheriffs department o CC Grant pays for brochures and manuals • Amateur Radio o This division also has to adhere to CC requirements. o Emergency communications as well as weather spotting. o Provide communication between EOC and State EOC as well as surrounding county EOCs If necessary o Can provide direct communication between command posts, thus freeing up public safety channels. o Back up communication with others are down. • Volunteers In Police Service o Assist local PD's with non emergency tasks. o Bob L Nixa VIPS is new fleet manager with Nixa PD o Active units in Clever, Nixa, Sparta and somewhat in Billings - o DWI checkpoints o Homeless Alliance • D.A.R.T. Disaster Animal Response Team o Mandated by Federal Government. o Pet Evacuation Transportation Standards Act of 2006 (P. L 109-308, 2006) (PETS Act) f891 Annual Events we participate in. • Safety Palooza • DWI Chedkpoints • Nixa Triathlon • Local Parades • Sucker Days • National Night Out Nixa • Shelby Run a Traffic Control for Police Dept. • MDA Boot Block • Red Cross Sheltering Exercises • Search and Rescue 00***48# 4.0.a&+ , • Administration Duties at Sparta and Nixa Police Dept. • Nixa Night Out • NixPo • Clean Up After Natural Disasters • Hearts to Hearth Wood Project • Weather Spotters Classes • Fire Prevention Week Classes • MS 150 Bike RIde • CERT Classes and Exercises • Billings Fairground Patrol • Volunteer Emergency Response Functions niwii,i,g,1,. 6,1,-,Uvilvy m--pmmunw-1,U•FW••• pw¥ r•v1 ,-vw,.,• • Missing persons searches • Weather related incidents o Storms/high wind events • Assist homeowners with tarping roofs. • Tree removal • Debris clearance o Floods • Sandbagging 0 • Contents removal . COAD o Community Organizations Active in Disaster. o Group of people/organizations that assist with the Long Term Recovery needs of disaster victims. o Trained cise managers assist victims thru the FEMA process and seek local and regional assistance to get victims back on their feet. • Receive their training from United Methodist Council on Relief (UMCoR). The recognized "model" for training. Have to follow this model to receive any faith-based recovery monies. o Our case managers assisted hundreds of Katrina evacuees as well as hundreds of Christian County residents after our numerous disasters. o Case managers are trained to "weed out" the needy people from the people that are trying to abuse the system. Works closely with FEMAandthe Red Cross as not to duplicate effort and benefits. • Health Grant o Pays for half of assistant's salary. o Comes from the Local Health Department. They received a grant; they In turn sub-granted a portion to US. o We assist In planning for large health related emergencies and train and provide volunteers for them. o New CDC Guidelines for planning Is Extensive and labor Intensivel o Numerous pages (attached) of requirements. Supporting documentation is 153 pages! • Disaster Response RespoAsibilities D o Any large scale emergencies • Provide mobile communications • Overall Direction and Coordination • Set up incident command structure • Record keeping: personnel, equipment, etc. packdtwpo-: 170,-··3 h ;2.51it; 0 • Command facilities (MCU) • Generator power, radios, vests, etc, • Resources, information, we need to be able to find whatever they need. o Animals in Disaster • Pet sheltering areas • Pets not allowed in people shelters o Animal Disease Emergencies • Bird Flu, Foot and Mouth disease • Stop movement orders, quarantine areas, etc. o Sheltering Attachment: Emergency Managemeni Auuvily :repur, louou . ai.uvny nupw, 4 • New Federal Mandates on ShelteringI Previously, we could set up a separate shelter for "functional needs". Now we cannot discriminate. We have to accept ALL PERSONS in a shelteril o Volunteer Reception Centers • Place where people come first to volunteer to help disaster victims • Places emergent volunteers where they need to be. • Track their hours for FEMA o Urban Search and Rescue • Missing / lost persons • Children, persons lost tri forest, Alzheimer's patients. D o Sandbagging o Large Scale Evacuations o Disaster Public Information • In form the public what to do during and after a disaster • Inform the public that there is a disaster threat and if that threat is eminent. o Weapons of Mass Destructions (WMD) Events . -. • Coordinate response • Identification of WMD teams, resources, Decontaminatlon equipment. o Damage Assessment • Handheld GIS units that have "forms" to plot and categorize damages • Disaster Preparedness o Educate the public on how to prepare for and lessen the effects of a disaster o Required to hold one exercise a year. o Also participated in exercises In surrounding counties o Served as evaluators for exercises in other counties. o KOLR 10 Weather Alert Radio programming events o Various public events (NixPo, Safety Palooza, etc) o Distribute flyers, brochures. o Set up displays at various locations o Distribute storm preparedness magnets o Web site D • Planning o Functional Needs Planning • Attempting to identify people in the county that have Functional Needs -le*!0.UNRY'-8'f, 1 P'E '- A-TT-FI H i?AAE • Wheelchairs, bed-ridden, 02 dependant, mental disabilities, etc. • In a disaster, we know ahead of time their needs. Also great in everyday responses, o Pre-Planning • Update School Notebooks which include: • Floor plans • Copies of their emergency plan • Contact Info • Number of students, teachers • Aerial Images showing evacuation areas, gas shutoffs, hydrants, etc. • Offer and or provide training on a Federal Level for 5chools in regards to Planning for All Hazard Disasters. • School Emergency Operations Plans o Assist schools with emergency plan development and maintenance. o Databases Maintenance • Emergency Response agencies • Transportation, Road Districts, • Schools, businesses, rental companies • Shelter and Volunteer Reception centers • Nursing homes, utility companies • Cleanup companies • Mental Health agencies, equipment companies. • Churches • IRIS • Hazardous Materials Facilities. • Resources o Mobile Command Center . • 34 ft travel trailer • Workstations with laptops, copier, fax, scanner, VHF radios, cross band repeater, Honda Generator, weather station, mobile office. * • Weekly and monthly checks to ensure tVs ready to go. o CERT training trailer • Stores CERT class materials • Books, fire extinguishers, burn pans, sample gas meters and breaker boxes • All the things we need to teach a CERT class anywhere. o CERT response trailer • Purchased with LEPC money, CERT money, donations and county money. • Stores materials for a mass casualty event. Triage supplies, backboards, medical equipment, radios, triage tarps, etc. •' Stores equipment for disaster response: pry bars, flashlights, flood lights, search and rescue backpacks, rakes, shovels, gloves, ear plugs, sun screen, bug spray, etc. o Search and Rescue • Handheld GIS units that keep "tracks". Once their assignment Is done, download track into a computer, so we can see where we searched and where we missed. • Communications o Back-up and mobile communications o Reverse 911 • Regional Collaboration o SMESO dpalkeg?g:,193 --=91.V,&8..0.- - • Member of the Southwest Missouri Emergency Support Organization (SMESO). • Attend mandatory quarterly meetings • EMA maintains the SMESO Web site o CERT Regional work group • Standardize CERT member quallfications, ID tags, Sol's. • Sit on the Citizen Preparedness Committee of RHSOC. o MO CERT One • Regional CERT Response Group • Phil is Chairman o Governor's Faith Based Initiative • Citizen Corps Committee • Various Church, business, organizations Emergency Operations Plan development. • FEMA Storm Shelters o Work with local agencies to ensure that their FEMA shelters have a current plan and that we have access to them. • LEPC (Local Emergency Planning Committee) o EMA Director serves as chairman o Gets funding from businesses that keep hazardous materials on site. They fill out a "TIER It" form, send it to state with a check, portion comes back to the LEPC o Funds can only be used for Hazardous Materials Planning and Training o We keep a Tier 2 Database with all those businesses listed along with what chemicals they have and their 24 hour emergency contact info. o Created a GIS layer, so departments have a map with all facilities on it, o Responsible for maintaining a spm/inddent Inventory o Responsible for maintaining a Hazardous Materials Response Plan, update annually. o Conform to the Community Right to Know Act. • People have the rlght to know what chemicals are In their community • Also have the right to know what has been spilled. • Emergency Management Performance Grant o Receive $28,000 a year reimbursement from DHS o Several requirements to keep funding 0 4 disaster exercises per year o Quarterly reports. o Designate a 24/7 Emergency Operations Center o Maintain a local emergency operations plan o Implement the National Incident Management System o Maintain an annual Training and Exercise Plan o Utilize Web EOC for incidents o Participate in Threat and Hazard Identification and Risk Assessment updates (THIRA) • Web Site o Maintains the county web site as well as an Emergency Management website o Doing this "in-house" saves the county over $100 an hour for all the updates o Also maintains a volunteer tracking-management site called "CERT Central". • Citizen Corps volunteers have access • Has a monthly newsletter feature, calendar, member tracking, etc. • Completion ofThreat and Hazard Identification and Risk Assessment (THIRA) o THIRA processes at all levels of government establish a foundation to Justify and guide preparedness activities and investments. A common approach to do that process will enable the whole community to maintain a baseline understanding of the risks that they face, facilitating efforts to identify capability , 4 ;194%4,?g:*4 and resource gaps, focus capability improvements, and inform the community of actions they can take to manage their risks. In order to qualify for FY 2013 funding, all EMPG and HSGP sub-recipients shall participate in the development or maintenance of state or regional THIRAs. Participation Inl THIRA development at the Regional level maybe: o Serving as a member of the Regional working group o Interacting with State or Regional planners to provide input into the Regional THIRA o Answering data call queries about the Regional THIRA • Target Exercises and Verify Capability of Personnel o All EMPG sub-recipients and all HSGP sub-recipients who are emergency response agencies shall develop and maintain a progressive exercise program that includes all grant funded personnel actively participating in no less than three (3) exercises in a 12-month period. Sub-reciplents are required to report progress towards this requirement In Grant Progress Reports and submtt proof of participation to their Grant Specialist for review and approval. o Of the three exercises required, sub-recipients shall participate in no less than two (2) discussion- based exercises and one (1) operations-based exercise per calendar year. Please note that participation in a TEPW counts as one (1) discussion-based exercise and In keeping with maintaining a progressive exercise program all sub-recipients are required to participate in a Full-Scale exercise a minimum of once every three (3) years. • Target Training and Verify Capability of Personnel o Training activities supported with EMPG and HSGP funds should strategically align to a core capability Identified In a Multi-Year Training and Exercise Plan. To ensure development of a professional emergency management workforce, all EMPG and all HSGP emergency response funded personnel shall complete the following training requirements and record proof of completion. • Develop and Maintain Multi-Year Training and Exercise Plans (TEPs) o All HSGPand EMPG sub-recipients are required to conduct or participate in an annual Training and Exercise Plan Workshop (TEPW}. At a minimum, sub-recipients should maintain a local TE! that addresses the jurisdiction's compliance with Objective #3 Training and Objective #4 Exercise requirements, thus fulmling Objective 5 requirements. • Serve of the "Integrated Warning Team" o Representatives from emergency management, media, core partners from a number of agencies, and the National Weather Service dedicated to Improving communication of and public response to, hazardous weather across southeastern Kansas and the Missouri Ozarks. o Thefoundational goal ofthe IWTIs to "work together to create a unified message to maximize public response to weather information and warnings". • Statewide Volunteer Symposium o Support for the state conference. We set up the Vendor / Sponsor Area for the conference. g.g*!*BEZBil 1 3 COUNTY OF CHRISTIAN 0/9; or t,/, Planning and Zoning Department Telephone (417) 581-7242 43-77 202 West EIm Street Fax (417) 581-4623 Ozark, MO 65721 2015 Planning and Development Department Update Presented February 9, 2015 by Todd M. Wiesehan, Department Administrator This department's daily tasks and activities are intended to be supponive of development within Christian County, be It residential, commercial, industrial or institutional. Our mission is to guide that development based on the regulations we have in place in a way that considers the impact on neighboring land uses and respects our agricultural heritage while recognizing and anticipating -t - the needs of one of the fastest growing populations in the State of Missouri. Guiding Development In general terms, our department's role in the development process revolves around the use of land and the standards for development of a site. While that may be a brief and simple statement to make, an explanation of what means is considerably more complex. To accomplish this we must: • Endeavorto be transparent as we apply our County's regulations relatingto zoning, land use, the environment, land subdivision and road standards, which are written in black and white, in a consistent manner to everyday situations which are largely gray. • Take into consideration the authority of other jurisdictions or departments at the local state and federal levels who may have an interest In the projects which come before us. • Establish and nurture relationships with neighboring departments, jurisdictions and public boards and bodies in order to maximize our resources and talents to benefit of Christian County. • Project and maintain a positive working relationship with the citizens we serve. i**@gi¢B.2*% 2.9.ar, 61, a 0 Current Trends The bulk of residential development in the unincorporated County over the last few years has been on larger metes and bounds tracts as well as infill of remaining platted lots in subdivisions began years ago. As the economy has begun to revive, new construction is showing signs of improvement as well. Our department approved its first major subdivision plat in over four years last summer and we currently Have another 12 lot subdivision in the works. We have also seen a consistent stream of minor subdivision applications through our office for Karen to review. More often than not these lead to construction of single family dwellings on larger tracts. I can also report that both the cities of Ozark and Nixa are seeing increased demand for new residential lots Attachment: Planning & uevelopmenr ActivITy ttepori lzU04. ALLIVILy Ilepu,4 within their jurisdictions. On the commercial side we are also seeing increased activity in the form of building expansions and new construction. Current projects taking place: • Early stages of a major subdivision (12 lots) to be called Montreux Estates 0 • We anticipate the receipt of between 3 and 5 new tower proposals in the next month • Fiocchi warehouse expansion • Veterinary clinic near Clever • Stowaway Storage at NN and County line Rd. • Elite Storage expansion • Commercial site development in the Nixa area • Numerous other projects are in various stages of development Numerous older projects/developments with related challenges which continue to present themselves: • Tuscany Hills • Camp MeWe • Stone Hollow • Brittney Ridge and several other never ending road/subdivision issues. A few items the department plans to take on or continue during this year: • We will be participating in the hazard mitigation planning process to begin this spring. • As Miranda settles in we need to look at doing a transportation planning projectforthe County, looking at our road classifications, major thoroughfare plan, transportation 0 alternatives etc. • We need to continue our data collection and refinement to take full advantage of our mapping software. 'dp**ay940T .4 S-#.:14. L 2. • We need to make forms and information more accessible to the public via the internet. • We need to be prepared to pursue grant funding as it becomes available. This means identifying wonhy projects and collecting information in advance of the opportunity in order to be prepared when the opportunity presents itself. • We intend to work closely to the extent possible with the Planning Department at the City of Ozark as it develops plans to enhance the square and to develop awareness of natural and historic assets within Christian County which may be of interest to tourists and visitors. Challenges and concerns • Our conference room expansion is almost completed. We are still waiting on Kenny to reposition several air ducts. Currently they are hanging free beneath the floor providing heat to our crawispace. • The aerial photography used throughout the County is now at least 3 years old. A plan for pooling the resources of offices, jurisdictions and entities which use and benefit from this information needs to be initiated in order to finance another fiyover. • The software we utilize for data management is becoming antiquated. We need to Attacnmen[: planning N wuve,upiliwn. Abuvi.1 1.upwi. , explore options which can bring us into this century to make the management of and access to records more efficient. 3 • We are lacking a clear protocol for obtaining technical support for our GIS software. Software updates and project initiatives remain on hold until this issue is resolved. The Work We Do As an office which directly engages the public either face to face or via the telephone or internet our day to day activities are unscripted to a large extent and at the mercy of whomever or whatever chooses to cross our path. With that stated, the nature of work with which our department Is associated likely falls within the categories whlch follow. Land Use Planning Our office administers Christian County's land use regulations which are contained In the following volumes: • The Zoning Regulations for Christian County • The Subdivision Regulations Christian County fit 52*'· • The Stormwater and Erosion Control Planning & Development Regulations Department • The Road and Access Standards for Christian Promoting ardilly growth In a united County Chrsffan County • The Floodplain Ordinance for Christian County Based on these regulations along with consideration of the goals and desires expressed in our Comprehensive Plan as well as regulation imposed by authority beyond that of the County, we 40-/dke06fid r.-0,0=1--221,1,€1_ El=I 2---ex"-7 - 2.9.a work with citizens and developers when they are Interested ln dividing existing parcels of land or making improvements or developments which alter the intensity of its use. Often times this involves brainstorming with them to help shape their ideas and plans to create a project which will be acceptable with respect to the County's standards and other times it involves gently explaining to a citizen the reasons why a far-fetched dream project is not realistically possible. When a project will involve a public hearing before the Planning and Zoning Commisslon or the Board of Adjustment, our goal is always to guide the applicant through the process and to assist them in presenting an application or project in a way that will provide the reviewing body with quality information needed to make an enlightened decision or recommendation. Our office provides the venue for those hearings. We assure proper public notification, provide analysis and reports as well as recording and archival of meeting minutes. Enforcement of Our Adopted Regulations This aspect of what we do involves cases and situations which can either be quickly resolved with a letter or phone call or in other situations the path to resolution may span years. Our 1 1 goal in this area is to achieve compliance more so than to seek fines and penalties. In the last two years we have established a great working relationship with the prosecutor's office and have successfully gotten resolution on several long running situations. Lena Cheney is generally on the front lines as our first contact with citizens and especially in cases where we are being made aware of a possible violation to our regulations. Josh Bird is our presence in the field doing on site investigation and assessment of situations we may need to become involved in. Josh and Lena collect information to determine lf a vlolation exists and also make contact with parties Involved either to explain if and why our office may or may not pursue action. Rarely are these issues back and white. The staff does a great job as it endeavors to be consistent in enforcing our regulations to the extent practical and possible. Environmental Compliance, Regulation and Planning The Planning and Development Department Is Involved with numerous environmentally related areas. We work to preserve water quality through the Stormwater and Erosion Control Regulations which also contains the County's Floodplain Ordinance and Illicit Discharge Ordinance. The residents of Christian County value water quality and over the last eight years our department's consistent implementation of policies has been supportive of the public demand for water quality. As time permits we do our best to remain engaged with area environmental organizations such asthe James River Basln Partnership, Watershed Committee 1*66£4¢06**SF G*RE of the Ozarks and Ozarks Water Watch. Josh Bird participates In an annual event where fifth grade students are brought together from across the County and taught specifically about the Importance of clean water. Christian County Is an MS# (Municipal Separate Storm Sewer System) community which means we must maintain a permit from the State to 10=1 discharge our stormwater. Maintenance of this permit requires water MISSOURI quality testingthroughout the year and submission of a lengthy annual DEPARTMENT OF NATURAL RESOURCES report to MoDNR outlining our activities and initiatives. The complexity and demands in this project seem to increase each year but Josh Bird manages to keep us in compliance. Our office also provides representation from the County as members of the Ozarks Clean Air Alliance. Josh orl attend the meetings held throughout the year. While this group and the issue of clean air may not be on many people's radar it is very significant. Our region is very near to a point where the quality of our air would not be compliant with federally mandated standards; standards which are becoming more challenging. The consequences of falling into non-compliance could be severe and far reaching. Air quality is a difficult thingto manage as we are at the mercy of many seemingly uncontrollable factors. We can however look to general policies and best practices and alternative ways of doing things that, on an aggregate scale, can make a significant difference. 3 Environmental issues do not respect jurisdictional boundary lines on a map. Finding solutions for existing problems and proactive planning to avoid future environmental problems requires cooperation, consensus and collaboration. Our department's Involvement with numerous regional organizations is A CWATERSHED intended to both keep o.urstaff engaged and up to date on current issues --7 COMMITTEE and best practices and also intended to maintain the types of 6 oF THE OZARKS relationships In this field which project an Image of awareness, interest --7- and genuine concern for environmental issues on behalf of the County. Ozarks Clean Air ALLIANCE BAS'Np l COMMUNITY CZARKs FEMA EPARTNERSHIP IR'Al••n vvys, An lah Workinglogether to Buld Strong Communkles WAYeL• MkW We also serve as an outlet for information and brochures relatingto environmental issues and energy efficiency for citizens of the County. Economic Development Our office has established and maintains an excellent working relationship with the incorporated cities in the County. When potential business are interested in locating here in the County we coordinate with our colleagues at the various municipalities to identify sites which could meet a prospect's needs. fi#*ke-ti22 39& 3 '9212 D This office played a significant role in the development ofthe Strategic Plan for Economic Development in Northern Christian County. 1 represented the County at those meetings and at the public presentation of findings. I represent the County as a member of the Missouri Economic Development Council. This organization has become the most influential economic development group in the state. 1 also represent the County at various Springfield Area Chamber of Commerce meetings and events and will serve on an economic development committee being established within the Southwest Missouri Council of Governments. We must maintain a presence in organizations like these in order to forge relationships with the people who can recommend Christian County as a place to =14 m.:11 0080- bring their business. . SPRINGFIELD WEDP 30.Ne Juj; IW Missouri Economic Development Council Workforce Development Our office has taken the lead for the initiative to make Christian County a Certified Work Ready Community. Karen and I work with a steering committee whose task it is to reach prescribed 3 participation goals in the categories of emerging wbrkers (students), transitioning workers, and employer participation. rve applied for and been awarded three grants totaling $8414.40 in support of this project and will administer them from my office. We will be participating at the NIXPO and Showcase Ozark trade shows to gain . exposure and solicit participation for this }867#hmiitmitie. initiative. The Emergency Management Department has been kind enough to loan us their trade show backdrop for these events. Transportation Planning and Development The Planning and Development Office has been involved in transportation in many ways and will continue to be involved as we work with Miranda Beadles, our Highway Adminlstrator to care and plan for the County's transportation needs. We continue to be involved in numerous scenarios involving failed developments, undedicated roads and miscellaneous issues from years gone by which are often related to the economic downturn of the mid 2000's. These cases all seem to have their own unique attributes and story which often spans several years. Each one that reaches resolution is a celebrated event. 3 Currently and historically for the last seven years the responsibility of issuing driveway access agreements has been that of Josh Bird. We are working with Miranda to return that responsibility and authority to her department which is more appropriate at this time. 1 p#*E#Nfo.'07 r{r 02.9.a n Our department is involved with several regional transportation groups. Ihave served as the County's Representative on the SMCOG Technical AdvisoryCommittee (TAC) since 2009. This committee looks at transportation needs within the 10 county SMCOG region. 1 also serve on the Ozarks Transportation Organization's Technical Committee as well as several subcommittees. This group is essentially the recommending body to the OTO Executive Committee. Josh Bird serves as the County's representative on the OTO Bicycle and Pedestrian Committee. This group's focus area is on developing non-motorized transportation alternatives within the OTO area. Crb OZARKS TIIANSPORrAtiON ORGANIZM,OU n Planning and Development Department Staff Duties and Qualifications of the Planning and Developmentpepartment Staff Karen Haynes - Our Senior Planner, primary person reviewing and approving minor subs, lot line adjustments, re-platting and utility permitting. She assists with client questions, preparing staff reports and various other special projects. She works closely with the Administrator iii- meeting with citizens discussing potential projects and also assists in conducting meetings of the Planning and Zoning Commission and Board of Adjustment. Karen is a graduate of MSU with long list of academic achievements. She has undergraduate degrees in Construction Management and another in Design. She has a Master's degree in Administrative Studies emphasizing Planning and a Master's degree in Public Administration as well as a Graduate Certificate in Public Management. She has certifications to conduct B-1 residential inspections and is a Certified Floodplain Manager. Josh Bird - Our Code enforcement/ site inspection/ environmentaf compliance officer so to speak. He does a little bit of everything. Josh Is our primary connection tothe field. He has been with the department since 2007 and has accumulated a wealth of historical work related knowledge. His formal education and other occupation as a cattleman brings a legitimate perspective on agriculture to our office. He is responsible for preparing our annual MS4 permit and also keeping up to date on current environmental best practices through seminars and other training events. He is a graduate of MSU with a degree in Agriculture Business 0 Cathy Leming - Our Office Manager, Cathy is an integral part of our department's day to day operations and in my opinion the glue that holds us together. Her duties include organizing and tracking our financial transactions, purchasing, scheduling and clerical functions often taken for 44*RAPO.*',4 0 granted. Her years of experience with our office and lifetime of local knowledge are an invaluable asset as she also functions as a planning tech answering questions and advising citizens and serves as back up to our front counter staff and also for the Building Inspections Department. Cathy is also a notary. Lena Cheney- Her duties include coordinating code enforcement research, permitting and essentially being the generally the first contact with citizens builders and developers. Her duties require extensive knowledge of our regulations in order to respond to customer inquiries and also to disseminate more complex issues to the appropriate person. She is a notary and also serves as backup for the Building Inspections Department. Todd Wiesehan -As the Administrator my duties here are diverse. In addition to administrator, by statute and regulation my titles also Include Executive Secretary to the P&Z Commission, Chief Code Enforcement Official, Floodplain Administrator and Planning and Zoning Director. I am responsible for the operation of this department which includes supervision of the four employees formally included in this department as well as the department's budget. As the department head most often present at 202 W. Elm I feel most responsible for the day to day operations of the building. I act as a representative for the County on numerous boards and committees and at numerous other events and meetings throughout the year. Since 2009, 1 have applied for, received and administered approximately a half million dollars in grant 0 funding for the County. I am a Certified Floodplain Manager and Residential Energy Rater. 1 possess a degree in Business Administration from SEMO and a degree in Community Planning from MSU. I've also earned a Graduate Certificate in Public Management from MSU and will complete a Master's Degree in Administrative Studies emphasizing Public Health as well as an additional Graduate Certificate in Homeland Security in December of this year. 0 1£04*fte?.3 mygE COUNTY OF CHRISTIAN HIGHWAY DEPARTMENT JANUARY 2015 - ACTIVITY REPORT Hiohway Administrator - Member of Planning & Zoning Commission -+ Attended First Meeting in January AiracnmenI: Mignway Engineer Activity Report (2085 : Activity Report) 1 Review Submittals/Plans - Obtained Missouri Professional Engineer's License - Working with Great River Engineering for 2015 Sales Tax Distributions Working with Great River Engineering to Find "Soft Match" Funding for County Bridges - Preparing & Reviewing Bids/Proposals for Highway Department - Attending OTO Meetings - Revising the Existing Road Standards to Meet the County's Current Needs + Joint Effort with Planning and Code Enforcement -+ Creating Permits for Right-of-Way Connections, with Inspections Hicthway Department (Combined Efforts of Common L Common U & Highway Administrator) Creating 2015 proposed Road Maintenance/Resurfacing list - Proposed list to be discussed before Commission in March, 2015 Public Information -+ Converting Common 11 Facebook page to Christian County Highway Dept. page - Updates on road closures, upcoming work, etc. -+ Three administrators, Common 1, Common 11, Highway Administrator Training -+ Common I & Commonll attending upcoming LTAP training - Work Zone Safety/Flagger (Nixa) - Tractor Mowing Safety (Greene County/Springfield) Safety Updates -+ Based on upcoming LTAP training Shared network drive -* Connect Common 1, Common 11, Highway Administrator + Keep all electronic files, plans, bids, records, etc. in one directory, accessible from all locations pg, 1 ifE=*lit@* E.532.1/,9<1:/1 1 0 filf,1, 1, mu ' - Organizational chart & updated job descriptions -+ Revising Job titles to fit existing duties, chain of command - Performance Reviews -+ New form created for review, relating to job specific duties within Highway Department - Employee Action Form - New form created for review, addressing personnel issues within Department - Equipment Rotation Schedule -+ Best value for County Equipment, maintaining an efficient fleet - Preventative Maintenance for Bridges - Scaling decks, pressure washing + MoDOT offered to assist in field training - Responding to resident concerns in a timely manner 0 -+ Joint effort: Commission Office & Highway Department Common 1 - Recently completed total equipment inventory -+ Including year, S/N,.make and model - BJ Applegate's new role - Green Bridge -+ Planning fornowand in the future -+ Line item in 2016+ budget - Logan Ridge Widening - Chadwick Road Design Right-of-Way Conveyance Issues - Provided County Maintenance Maps to Schools within Common I - Current Bids/Proposals -+ Tandem Axle Dumptruck - Bid Opening 2/9/15, Selection 2/17/15 - Replaced Equipment to be traded-in or auctioned to offset cost Pg. 2 Ne*0}%*EQi: 1 0- - 1.1 7 01 Al/r 4 Common H - Installation of perimeter fence + Survey completed to determine property lines -+ Clearing of boundary by Common 11 crews -+ Obtaining quotes for fence - Appraisal and quotes for weigh station/scales -+ Scales located in center of lot, not being used Alk,bill,le,16 rliwilway 121,gli,cci pu•uvi.y .wpul. 1.-u... . rn...vi., 1,-,•v.N - Hawkins Bridge - Planning for the future - Line item in 2016+ budget - CR 194, IGA with Greene County -+ Greene County drafting IGA with "Not to Exceed" amount . - Tracker Rd 0- -* Closing Monday, Feb 16 - 9 am to 2 pm - Gardenia Rd -. Closing Tuesday, Feb 10 - 8 am to 1 pm -• Greene County Culvert Work - Current Bids/Proposals -+ Excess Vehicle Bid (2 pickups, 1 van, 1 dumptruck, 1 spreader) - Above Bid Used to Offset Cost of New Equipment (2 pickups, 1 tandem dumptruck) 3 pg. 3 F 1#4*Kikiii - Christian County Commission 100 West Church St, Room 100 ene: gum Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com -Minutes - Tuesday, February 17, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name .i Id, Title '; Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:31 AM Christian County Commission Discussion - Approve Agenda 3. The meeting was attended by Commission Secretary Cheryl Mitchell and Highway Engineer Miranda Beadles. Let the records show that inclement weather delayed the Commission meeting until 9:31am. The Commission met to approve the agenda.. Commissioner Weter entertained a Motion to approve the agenda for Tuesday, February 17,2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:32 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Highway Engineer Miranda Beadles. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for February 5, 2015. 3 Under financials, Commissioner Weter said the County Clerk had a computer failure while the commission was at the CCAM meeting. January Term Tuesday, February 17, 2015 8:50 AM The auditor signed the requisition and the commissioners stamps were used for the amount of $1003.00 for the computer purchase from PC Net. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:33 AM Common I Road Department Bid Decision - Bid Decision-Tandem Axle Dump Truck The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Highway Engineer Miranda Beadles for a decision on the Tandem Axle Dump Truck bid. Miranda said Cl Supervisor Richard Teague would like to go with the bid for the Volvo with the 500hp motor. The bid is from Tri State. The Volvo has a better turning ratio and engine. The bid was for $120,158.00 base and $44,000 in options including the dump bed, spreader, and plow. They included a $10,000 trade in for the current dump truck. They had thought they would get around $5,000 for it. Bill Barnett asked what the next bid was. Mirandasaid this is the middle. Ray said it was in the middle and had features that were considered better than the other two. Cheryl asked if the specs said anything about engine size. Miranda said yes. Miranda said the International was $119,000 flat out. The Volvo was $1,000 more and had the bigger engine. Bill Barnett said Jim Billedo said he heard Volvo is good for a Box truck but not good for dump trucks and rough ground. Ray said if we accept this bid we need to be able to say why we chose this over the lowest bid. Miranda Beadles said the advantages are 500 hp compared to 405hp, torque numbers, and the wheel base. There is less than the $1,000.00 difference and the amount we put into the Internationals on maintenance would use the difference if in the shop one time. Ray asked about the warranty. Miranda said they have a 12 month or 100,000 mile warranty. For $3,000.00 you can get 150,000 mile extended warranty. On site assistance is included in the $3,000.00 24 month or 250,000 or 650 hours whatever comes first. Ray asked how long we had to decide on the warranty. Miranda said the prices are valid until March 9. Ray said maybe we can use this for a test rig and maybe we need to purchase the warranty. Bill would like to get a status report in 6 months. Commissioner Weter entertained a motion to accept the bid from Tri States for the Volvo truck in the amount of $120,158.00, the $44,000 for additions and the additional warranty for $3,000.00 21Page 0 January Term Tuesday, February 17, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 9:48 AM The Commission is adjourned until Thursday, February 19,2015 Motion/Vote - 9:47 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett D 11, {Diti r Ray Weter Presiding Commissioner, Ray Weter lek'ili•RA Bilf-Barnett Western Commissioner, Bill Barnett 3 31Page 0 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, February 19, 2015 2:30 PM The Christian County Courthouse L Convene The meeting was called to order at 2:30 PM by Presiding Commissioner Ray Weter Attendee Name - Title !: Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Norma Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 2:30 PM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Don Stewart and Jim Billedo. The Commission met to approve the agenda. Commissioner Weter entertained a motion to approve the agenda for Thursday, February 19,2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 2:35 PM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Don Stewart and Jim Billedo. The Commission met to approve the minutes and or financials. Commissioner Weter entertained a motion to approve the minutes for Monday, February 9th and Tuesday, February 17th, 2015. There are no financials. 0 0 January Term Thursday, February lg, 20I5 2:30 PM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 2:49 PM Kay Brown-County Clerk Appointment - Board of Equalization Appointments The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Don Stewart, Hollis and Paulette Overall, Kelly Hall and Jim Billedo. The Commission met with County Clerk Kay Brown to make Board of Equalization appointments. Commissioner Weter said Rsmo statutes point out a few changes particularly 138.08.51. It doesn't say anything regarding excluding officers of the county. The only qualification for the 3 members is they be taxpaying citizens, residents of the county for 5 years. They have talked to 3 individuals and they have agreed to serve. They have made some technical changes in that Danny Gray, Lacey Hart and Ray Weter were added to the roster. County Clerk Kay Brown presented the Commission with the list of the Board of Equalization members. The following people will be on the Board of Equalization. Ray Weter, Bill Barnett, soon to be appointed Commissioner, Danny Gray, Loyd Todd, Rick Gardner, 1 year term, Brenda Hobbs,3 yr. Term, Kyle Estes, 2 year term, and Lacey Hart. The Commission will send letters of appointment. Commissioner Weter entertained a motion to approve the appointments of Brenda Hobbs, Kyle Estes, and Rick Gardner to the Board of Equalization. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barn,itt C Motion/Vote - 3:02 PM Lee Johnson-Recycle Supervisor Discussion - Activity Report The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Don Stewart, Hollis and Paulette Overall, Kelly Hall, Planning & Development Administrator Todd Wiesehan and Jim Billedo. The Commission met with Lee Johnson, Recycle Supervisor for an activity report discussion. Commissioner Weter said this is something they have initiated to keep themselves aware of what is going on in the offices. Lee presented the Commission with Recycling work duties and they were discussed. Lee wanted to talk about the bathroom. He said he had a bid for a holding tank and alarm and water line and sewer run to the building and it was $3500.00. They will need to have it pumped once a month. That 0 doesn't include the toilet or fixtures. Ray said this is under the bid decision number so the commission will make the decision. Lee said they use a port a potty now and wash hands at a farm faucet. Ray said that may get them beyond the budget with the fixtures 21Page January Term Thursday, February 19, 2015 2:30 PM and stuffso they will need to put it out to bid at the next meeting. Lee said last winter they burned 18 barrels of oil and this winter we burned 6. Last year they burned 2 tanks of propane and this year he hasn't used 1/2 tank. He has talked to Suzanne and he can bring some people over to do yard work that are his community service people. Bill said they need to have a copy of liability release for those community service people. Bill asked if they still need a baler. Lee said they could use one. The one they have now is old. Bill said he is going to try to get one on a grant through District O. Lee said the bathroom is the main need. Motion/Vote - 3:32 PM Christian County Commission Discussion - Elected Officials-Employee Compensation The meeting was attended by Commission Secretary Julia Maples, Steve Stewart, Don Stewart, Hollis and Paulette Overall, Kelly Hall, Planning & Development Administrator Todd Wiesehan, County Clerk Kay Brown, Danny Gray, Karen Matthews, Lacey Hart, Brad Cole, Ken Davis, Loyd Todd, Nathan Weter, Lynn and Patrick Kempen, Rod Wells, Joey Kyle, Amelia Wigton, Judy Dollarhite, Cindi Carey, and Jim Billedo. Ted Nichols arrived late. The Commission met with the elected officials and County Counselor John Housely regarding employee compensation. Commissioner Weter said the meeting is specific to employee compensation. On January 1 when the county switched to 1 st class the rules changed when it comes to pay raises. Used to in the past raises were granted at the discretion at the county commission. Now it appears as elected officials have the statutory authority to establish staff compensation within limits of their overall salary. It appears as though once they set a budget if there is an open position the elected official has the authority to not fill that and use the funds to use for employee raises. Rays fear is they may stay under the current years salary cap but they haven't eliminated that position. They can come back next year and say they want to fill it. Or say those wages they spread around, they need to raise the budget more than last year. Ray said he doesn't think you can go into this thinking the commission wants to get in the position where it is a defacto situation where every year we are looking at increase in salary request. Bill said they went to Jeff city and a lot of counties are dealing with the same situation. They asked the county counsel to come and explain it. Don Stewart asked to speak and said the salary commission gave themselves an increase they can decrease their salary and it seems they should take heed. Ray said the salary is not the county commission. Ray said this came up at CCAM and there were two that voted against it. Ray asked to get back to the agenda and asked John if he had any comments. Johns said we changed classification and that is why we are having this conversation. When we were second class the commission had the authority to set salary. 5330 statute shall be approved by governing body. When we became first class there are specific statutes that apply to each office. There are a couple of offices that don't have that. When we went first class they have the latitude to set and hire if it is in salary. Whether you like it or not that is the statute. At the end of the day there is the practical side. Each office has 31Page January Term Thursday, February 19, 2015 280 PM the salary itemized, now they can set x dollars to spend as see fit. When you come before the commission you have to have some justification for what you are asking for. You need to have a base line. The commission will give you authority for all your salaries with some logical base. If you have someone retire what happens to the balance of the salary. You can do that legally. When you go back to the commission next year for the extra person then you will need to cut pay. Joey said they take that overtime and put into comp time to reimburse the extra hours. Joey asked what about making a bonus? Housely said you can't do bonuses. The other problem he sees is if we have job descriptions and you should be paid the same no matter which office you work in. The idea in the past is we pay based on the job and get raises based on the cost of living, with the statutory change the door is open unless the office holders get on the same page on how we will handle this situation. Ray said we do have a matrix. What he wants to avoid it getting to the point of saying those raises you past out in order to sustain those raises we will eliminate the extra position. It will cause a lot of conflict or if you tell him you don't want to eliminate the position he will say who will take the salary reduction. That is where this is taking us. Don Stewart asked wouldn't you say the sheriff office has to have more personel than any other office. Patrick Kempen said there are a lot of things that need to be done, if we can do temp agencies to hire and use the budget on those issues. Ray said every item is listed in the budget and they would have to have a decisional item. Patrick said hire a temp for office to replace the person that quit. Ray said we are going to need to make a change in the employee handbook as a first step. On page 9 the change of salary statement. By statute the commission doesn't have to be notified. Don't assume if you maneuver things this way that the increase will be approved next year. Karen asked what happens and you go over and will have to amend the budget, are you going to approve that. John Housely said it can't. It says _- within the limits set by the county.commission. The issue is we were setting line by line. Now you set a gross amount. You can not exceed it. Ray asked about a comment, they budget by salary and position and that would be asking to amend the budget if you change that. John said I don't think you can do that. The office has the authority to hire and fire as long as they stay within the gross amount. Kelly asked how it is determined if the office has open positions or not. Ray said in his opinion every position should be an approved position. Kelly said there is no place for some of them to go unless you give across the board raises. Ray said you are arguing about historical events. Ray said avoid doing this to your budget this year and count on the commissioners approving the increase budget next year. Lacey asked if there is any legal reason why if a raise has been given can it be taken away next year. John said the assistance of the budget officer sits down with the elected official and said what do you need. That is then taken to the commission and decide we can or can't do that on a year by year basis. We are making an educated guess from year to year. All things being equal, now if you get x dollars for employees look at what they are making now and what they will make in the future. What he is saying is you will have to look at this on a year by year basis. It is part of the equation. Once you have the gross-amount granted to you, you can do what you want. Karen said we have 180 employees and she has cut her budget every year but she has done what she has been asked and she has nowhere to go to get a raise. When you bring a new person in and pay them more than someone who has been here a long 41Page January Term Thursday, February 19,2015 280 PM time, what will that do to the morale of the employees. She has ill will feelings over giving raises with position change and no change happens. Julia said as an employee it would be disappointed if someone got a raise and she didn't but her question is what if there is an elected official who has an open position and eliminates that position and puts it into the general revenue and the sheriff or someone can use that position or money for raises. John said it is up to the commission to do what they want with that ' money. The worry is not that but distributing money when someone quits and then asking for that position next year. If you had a salary matrix and everyone hired makes the same money coming in. This statutory change may help you think about that. Ray said the only thing to vote on today is the proposed change in the handbook policy. When someone comes to the auditor and wants to make these changes she has to think what it will do to the budget for next year. Ted said you are talking about the matrix, there is a $10,000 spread. Each office has different duties and he doesn't see how you can say that one office is the same as another because each does different duties. What is all boils down to is they have an amount of money for salaries. If we are able to give a raise this year they will have to live with the same budget next year. Three years down d the road things change. There is a lot more workload for the different offices and you don't want to lose an employee because they can make more money going somewhere else. Bill said he thinks we are going to have to get Glenn Pace down here to work on the matrix. Judy asked about the experience of what one has opposed to the other. Ray said what they don't have is steps up the ladder for the experience. Judy said that can be part of the citizen task force. Ray said what we are going to do is make a change to the employee handbook page 9. The current procedure is change of salary. The portion they are going to change is the change of wage going to the auditor to sign for budget approval and a note to the commission. Ray would entertain a motion to make those changes. . . . Lacey said what is time consuming is asking her to determine if it is in the budget. She wants them to have the answers before they come in with the justification. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 4:32 PM The Commission is adjourned until Monday, February 23, 2015. Motion/Vote - - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Monday, February 23, 2015. 51Page 0 2:30 PM January Term Thursday, February 19, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett,BWestern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett+ Qa-*, 'DiL r Ray Weter Presiding Commissioner, Ray Weter Bili-Barhett 3 Western Commissioner, Bill Barnett D 61Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, February 23, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name . t - Title" 72) 0- ·er Statdsi 0Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Absent Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles and (2 Supervisor Brent Young. The Commission met to approve the agenda for Monday, February 21 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: - Vacant Position Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles and C2 Supervisor Brent Young. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Thursday, February 19, 2015. In financials Commissioner Weter said the auditor reported a cash balance of $11,645,797.89 ah of 2/20/15. January Term Monday, February 23, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presidjng Commissioner AYES: Ray Weter, B_ill Barndtt Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Briar Road Common 1 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles and (2 Supervisor Brent Young. The Commission met with Planning and Development Administrator Todd Wiesehan regarding the right of way for Briar Road into Common 1 road district. Mr. Wiesehan said the owners are dedicating some deficient right of way due to a lot split. It is 300' long. The owners are Ruth Mooney as the trustee. Commissioner Weter entertained a motion to accept Briar Road right of way into Cl Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Miranda Beadles-Highway Engineer Discussion - Vehicles, Software & Organizational Chart Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, and C2 Supervisor Brent Young. The Commission met with Highway Administrator Miranda Beadles regarding a discussion on vehicles, software and organizational charts. The first thing Miranda wanted to discuss are the Vehicles. C2 is wanting to purchase 2 Ford F250 XL Extended cab pickups from Republic Ford Lincoln. Republic Ford Lincoln has the MoDot bid. They have offered trade in prices of $4000 for 2002 van, $3000 for 2002 Chevy Silverado and $2000 for 1999 ford Ranger. The quoted price for the new trucks is $26,726 each. Delivery is expected to take 3 months. There will be a bid opening on Thursday on trade in vehicles to sell them outright. They can't get rid of them until they have the new trucks in. Bill is happy with the bid. He asked about the 6.2 V8 being a little excessive. He wonders if you should drop down on the engine size. Brent said they use them for plowing. Bill said that is only part time. Brent said he doesn't want to be under powered. Bill is worried about the gas mileage. Brent said he could check out what the smaller horsepower rating is. He has done some checking and it is better than his which is a 6 liter. These are 6.2 gas. Miranda said there are a couple of issues, there is not an alternate engine on the MoDot bid. The Ford was the least expensive. They would have to look at other makes to get a smaller engine. Bill said if Brent is getting along fine with his, he would go ahead. Commissioner Weter 21Page January Term Monday, February 23, 2015 8:50 AM entertained a motion to accept the bid for the purchase of the 2 Vehicles from Republic Ford which is a state bid for a purchase price of $26,726.00 each. They may or may not be awarded the trade-in. The next item Miranda wanted to talk about is a software discussion about Autocad. This is drafting software which would be for Miranda. it allows her to create any road plans without having to go to an architect for this. She can create them for availability for bid. There are 3 kinds. The option she put in front of the commission is AutoCad Lt. It is a 2d version you can do plan, profile. There are three payment options. You can pay one payment, $2760 or an annual payment of $1,612.00 which is $360 per year. This is a sole source provider. It is the most common drafting software there is. It is what MoDot and Great River uses. You can get updates. Every 3 or 4 years you pay $500. There won't be a lot of updates. You are not forced to update them. Ray said in 2 1/2 years we would have approached the cost of buying it outright. At the end of 3 years we will have $3,200 versus $2,700. Is it ours at that point? Miranda said it is ours. The next item for discussion is and Organizational Chart and Job Descriptions. A couple of times she had met with the commission she has talked about creating a job description including new title and pay scales. Everyone's existing positions is included in these pay scales. She wants to establish a chain of command so everyone knows their direct supervisors. The important changes are the titles. Richard and Brent's title will (03 change to superintendent, lead man will be a foreman. The next positions have lead man positions within the chain. Jason and BJ are admin. The pay scales are listed and everyone's pay scale fits. There are a lot of vacant boxes and those are positions they would like to fill in the future. Most of them are in the senior boxes. They are available as the highway department grows. She is not looking for approvals today just discussion. Bill ask if you will have a foreman over the brush cutters. Miranda explained.the foreman in each. A senior brush cutter will be over the other. The spot is there but will not be filled until the county grows. The only senior will be a grader in the Cl. Everyone else still reports to the same people at this time. Richard further explained to Bill what they are talking about. Bill said he understands that but he has been criticized for having too many bosses. Miranda said nothing is changing today, it is there for as we grow. Ray asked about the pay scale, are they what we have currently. Ray asked about the vacant positions, maybe we should just put future position. Miranda said put an asterisk and a note at the bottom. Ray said people will want to know if you have a vacant position are you looking to hire someone. He is looking for a way for it to clearly be a future situation. Miranda said she could see what other agencies have done. Ray said she could asterisk it and say it is for future growth. Ray said we will need to shoot a copy of this to Glen Pace for his comments. Ray thinks it is a good idea and they will see what Mr. Pace says about it. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 0 AYES: Ray Weter, Bill Barnett 31Page January Term Monday, February 23, 2015 8:50 AM Motion/Vote - - Motion to approve the purchase of AutoCad Commissioner Weter entertained a motion for a one time purchase of AutoCad for Highway Engineer Miranda Beadles. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Anthony Tindall-Service Master Discussion - Restoration Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. Patrick and Lynn Kempen arrived late. The Commission met with Anthony Tindall with Service Master for a presentation about their company. Mr. Tindall explained their company functions as far as water, fire, and disaster restoration. They have a program called SRM Recovery. They are not continuity planners but they like to be a part of that plan. They like to build a partnership so you have a peace of mind. Bill said it seems like he has talked to Connell about them regarding the jail flooding on occasion. They have a non binding contract so signing would ease your mind. Pre loss planning and pre approved price list. Ray asked how one enters into an agreement. Anthony showed the commission a two page agreement. They have a list of references. They do the same kind of thing with Missouri State. Ray said so if the county signs up we are saying we will call you first. Anthony said if we have an agreement in place We have a partnership and we can get the building into order as quickly as possible. Anthony asked if you bid it out in an emergency. Bill said no they hold an emergency meeting. Bill asked if the references were in the packet. Anthony said they do not but some of the places are Missouri State, and on the commercial is SRM and residential is Servicemaster. Calgary Stampede is a big fair that flooded. They got them open. They have done work on US Submarines. Ray asked if they have a guarantee site time. Anthony said it would be 2 hours. Bill asked if they have done work with Greg? Anthony said yes, they helped with the tornado. Ray said anything they sign on behalf of the county the County Attorney looks it over. Ray said they do have people when we have a major leak that we can call on to clean it up. He would worry about cost comparisons and making sure the county gets the work done that needs to be done and that it is cost efficient. He is not sure how he can predict that if we sign this contract. Anthony said their prices are set by the insurance industry. They use exactomy software so they know what the cost is. Ray asked who pays their bill, the insurance company. Anthony said yes. Ray said we pay the deductible and the insurance company pays them? Anthony said that is how it typically works. Ray said their reputation proceeds them. Anthony asked if we have a company that does the cleanup or staff. Ray said a little of both. If we 41Page January Term Monday, February 23, 2015 8:50 AM enter an agreement we may never have a need. Ray said this is our introductory meeting and we will need to consider. Bill asked if we had a flood do we call Greg first? Anthony said yes, a lot of times agents like you to call the company first and then call your agent. Ray said he would guess that Greg would have several people they can call if this company is not available. Bill said he doesn't think Greg would recommend them if they are not a good company. Anthony said if you have any questions let him know but they can prepare for each building a emergency response guide that he gave to the commission. Ray asked the relevance to the answers for the survey regarding an asbestos question. Anthony said they have to check before they do any removal regarding asbestos. Ray asked if they do the survey? Anthony said it is a separate company. If there is asbestos typically they are out of it. They can do their own demo and they don't want them going in and disturbing it if it is there. Ray said this is the introductory meeting and they will look into it. Motion/Vote - 11:00 AM Joey Kyle-Sheriff Discussion - Traffic Grant Discussion The meeting was attended by Commission Secretary Julia Maples, Rod Wells, Keith Mills and Amelia Wigton. The Commission met with Sheriff Kyle for a Traffic Grant discussion. Sheriff Kyle turned the meeting over to Keith Mills. Keith Mills asked if we are talking about the Traffic grant going forward or the one we are in the process of applying for? Keith said it is due March 2 and we will not know until mid summer if we get it. Julia asked for the Sheriff to be on the agenda so the commission can sign the grant for submittal. Ray asked if this is a different grant than Rich's. Sheriff said it is strictly an overtime capacity for the deputies. Julia said there are three grants. The state sets this up so it gives the deputies opportunity to get extra money. Ray asked if it all comes from the state. Keith said it all comes through federal and MoDot. Ray said it is a large bookkeeping job and asked who does that. Keith said he will do that going forward. It is submitted monthly by Keith. Ray asked if they are asking for a specific amount..The Sheriff said they will tell them what they will get based on the statistics they have submitted to them. Keith said in the last 3-4 years they get in the $10,000 range. Ray asked if this involved new personnel. This is literally overtime that would be comp time. Sheriff said the work would not be done if not for the grant. Ray asked if he signs the application they are contracts and that the county attorney needs to look at. Bill asked when they need them. Julia said that after looking at them it is ok for the commission to sign. If they get the grant they would have the attorney look at it then. Commissioner Weter entertained a motion to approve the application portion forthe grants. 51Page January Term Monday, February 23, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Cy Murray-White River Electric Discussion - Building Financial Discussion The meeting was attended by Commission Secretary Julia Maples and Lacey Hart. The Commission met with Cy Murray with White River Electric to discuss building financials. Commissioner Weter said he has had a couple of discussions with Cy and he is interested in helping with the courtroom situation. Cy said he has read the need for a courtroom and he is here to give us some ideas on where some money is that the commission is not aware of. This will give them some information of what to do and how to go about it. The first thing is the USDA has the 0% interest program. With that you make an application with what you want to do. Assuming you want to build something you tell them how much, submit the application and anything after the date the application is accepted qualifies for reimbursement along with the brick and mortar and infill. The program was up to 2 million dollars and now is down to 1 million dollars. At this point the cap is 1 million and under. It can only go for 10 years. If you can use this to supplement and use this for a portion with a 0% interest. It is only good for 80%. You would need to come up with 20% by a fund or bond issue to use the difference. That is reimbursable, you spend the money, give him the receipts and he submits them and gets the money back. You will need to have a grant writer etc. The other is a program the USDA has for facilities. He is not familiar with this so we will need to have Mark come down and explain to see whatother programs are available. The size of the county, median income etc are what determines what kind of money you might get. There is also some grant money available. Cy gave the Commission a name of Greene county person to assist with other projects. Ray said he thinks we might fit into the demographic. The broader the demographic the less grant money you get. Ray said we don't know what we are going to do, it won't be in the next 6 months. Cy said there are some programs that the USDA has that are where funding is available to do those things. Mark Hultgren is the main man with USDA in Springfield. There are a lot of programs that they have that might help. Ray said if we want to pursue this further we should talkto Mr. Hultgren and see what he can do for us. Cysaid he just wanted to let the County know some other ideas on what is available. Ray asked if it had to be new construction or could it be refurbish? Cy said he would think it could be refurbishing. Depending on what the use of the funds are depends on the funding. Cy is the person with the 0%. Mark is the guy for the other financing. Ray said what he is interested in about the 0% interest if it would apply to remodeling. If you are talking 300-500 thousand this would be the program.If you are only talking about a smaller amount you would look at a revolving program. Ray said a lot of people believe there is room there but we are not utilizing the space. Ray asked if we got perspective cost for closing off the streets and building on the existing building. Julia said the average cost of building is approximately $100 per square foot. Ray said it might be something to consider if we 61Page rn January Term Monday, February 23, 2015 8:50 AM are looking at doing that adding on. Ray said what he is thinking is to get Travis Tindall onboard to tell them what they can do and at what cost so we can get back to you. Julia asked about the 0% interest cover the whole 10 years and is there a fee·associated with setting up the loan. Cy said they can charge them 1% for the balance at the time. Ray said he will address the issue and get back to him. Motion/Vote - 2:30 PM Christian County Commission Discussion - G.I.S. Database Support The meeting was attended by Commission Secretary Julia Maples, Highway Engineer Miranda Beadles, Amy York, Assessor Danny Gray, Todd Wiesehan, Phil Amtower and Spencer Jones. The commission met to discuss the GIS database support with Spencer Jones. Spencer said he was asked to come and discuss the service that Great River is giving regarding GIS. Ray said he has heard the Josie Bock has branched out on her own and they have a new provider to assist us. This is a learning curve about what our exposure may be and if we want to stay with Josie or wait until this new guy gets it. Danny said we have not had anyone to contact except Josie. He said he can not afford to be down when he has people calling about lack of service. We have not met the new person and need to know the appropriate service to get. We don't want to pay someone to train. Spencer said you 0 need to hold the correct person responsible. Danny said the server shuts down once every two weeks or more. PC Net cant seem to find out what is going on. Spencer asked if we can get both together and find out what is going on. Danny said the purpose of the meeting is to get a point of contact. We need to have the service. When the Assessor is down half of the people in his office can't work. Spencer said Josie terminated the agreement with them 30 days ago and can't contact anyone for 4 months. If she wants to buy out the contract she can. That is between Great River and Josie. Spencer said his thing is to make sure we are taken care of. If we are not happy, Spencer said we can identify what the issue is get it taken care of. The new person is Troy Rogers. Danny said he would like to meet him and see what his qualifications are. He wants to make sure he is capable of doing what Josie did. Spencer said Josie hired him and trained him. Spencer will contact PC Net and then getwith the county. If it is not working for us Spencer will make the change. Ray asked where that leaves Danny if the system doesn't work. Spencer said to contact him and he will get it taken care of. Amy said Josie would remote in and it would be fixed. Ray asked Spencer about Troy. Spencer said Josie picked him out and trained him. Phil said ha needs to get his license updated. That is through ERS! and just needs to get updated. He has some online Storm Shelters that need to get put on. Spencer said to summarize this meeting is the county will give him the opportunity to make sure everything is addressed and give him 30 days to make sure the assessor and other offices are satisfied with the new GIS person. Ray said the most direct way is to get the PC Net and Spencer together and get this worked out. Todd said he thinks this is the good way to go. If we are not satisfied by May we are all 0 free to go our separate ways. Spencer will call PC Net and coordinate with Julia for a meeting. 71Page January Term Monday, February 23, 2015 8:50 AM Motion/Vote - 3:15 PM Spencer Jones-Great River Associates Discussion - Green Bridge Discussion The meeting was attended by Commission Secretary Julia Maples, and Highway Administrator Miranda Beadles, Cl Supervisor Richard Teague and Community Publishers reporter. The Commission met with Spencer Jones-Great River Engineering to discuss Green Bridge. Spencer was asked to provide an evaluation regarding repairs. Spencer went out and verified conditions that there were five floor stringers and one floor beam that needed to be replaced. They are only removing a portion of the deck. Based upon the cost of bidding out they anticipate the cost to be $34,000. That will buy some time to put a bandage on it. The bridge is over 100 years old and is getting near its efficiency life. It is 16% deficient and is eligible for the BRO replacement. If you put it on a new alignment there are some issues and there would be a no post structure. No load limit. The new bridge would be 360' long. That would be about $1.4 million dollars. This will be an asphalt road. Bill asked if the price includes buying property. Spencer said no. If you are looking at how much we are taking opposed to the amount of land we can give back you could trade as much as you can and take a little. Flooding is not an issue. It would be raised a little and go to a beam. The goal is not to get into somebody's pasture but take into consideration the approach alignment. It is a vital connection. Rays asked what the traffic count was. Spencer said they showed 300 vehicles a day but he feels it is more. Ray said it is his feeling that the commission show that they are interested in getting the funds. Ray told Miranda they should sit down and talk with Dan Wadlington and visit about BRO funds. Ray asked Spencer about the time frame for the repairs. Spencer said they will start putting together bid packages for Green Bridge and Lassiey and set the first week of April. Miranda said they had 6 months to get this started. Ray asked if they might extend the 6months as long as we are proceeding. Miranda said as long as they can see we are working on it. Bill asked if Miranda thinks we can postpone the repair and use the $34,000 forward for the new bridge. Miranda and Richard said they would shut the bridge down because we don't have the plans. Spencer said it would take about 2 years to get the new bridge. Ray said since Great River has done the report and submitted the repair estimates he would entertain a motion to accept the report and recommendations as offered. The second motion is to proceed with the project and have Great River Engineer proceed with the bid repairs on Green Bridge. RESULT: ADOPTED [UNAN[MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 3:30 PM 81Page 3 January Term Monday, February 23, 2015 8:50 AM Motion/Vote - - Motion to adjourn The Commission is adjourned until Thursday, February 26, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 5 AYES: Ray Weter, Bill Barnett efou) 34?011 Lou Lagdglia Presiding Commissioner, Lou Lapaglia 0 11.*i lt>£L i Ray Weter Eastern Commissioner, Ray Weter Bili-Bafhett Western Commissioner, Bill Barnett 0 91Page Christian County Commission 100 West Church St, Room 100 0zarld MO 65721 Ianuary Term http://ChristianCountyMO.iqm2.com - Agenda - Thursday, February 26, 2015 8:50 AM The Christian County Courthouse Posted @ 3:40 PM on February 24, 2015 Notice is hereby given that the Christian County Commission will meet in regular session at: 100 W. Church Street Room 100 Ozark, MO 65721 On: February 26, 2015 L Convene IL Agenda All Items on the Agenda include the Opportunity for Board Consideration, Discussion, And Possible Action 8:50 AM Christian County Commission Re: Approve Agenda 8:55 AM Kay Brown-County Clerk Re: Approve Minutes & Financials r 9:00 AM Miranda Beadles-Highway Administrator Re: Bid Opening-Excess Vehicles 9:30 AM Miranda Beadles-Highway Administrator Re: Lassley Road Bridge Discussion 10:00 AM Joey Kyle-Sheriff Re: Signing of Per Diem IGA-City of Clever 11:00 AM Todd Wiesehan-Planning & Development & Miranda Beadles-Highway Administrator Re: Throughfare Plan Discussion 1:30 PM Christian County Commisison Re: Commissioners Will Interview for the Position of Janitor-Closed Session 610.021 Section 3 III. Adjournment This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law 610.020.1 RSMo. Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 26, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Title Status d Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Norma Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles and Ronnie McHaffie. The Commission met to approve the agenda. Commissioner Weter entertained a motion to approve the agenda for Thursday, February 26, 2105. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles and Ronnie McHaffie. The Commission met to approve the minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Monday, February 23, 2015. Commissioner Weter entertained a motion to approve Court Order #02-26-2015-01 February 2015 Cart in the total amount of $117,022.11. January Term Thursday, February 26, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Miranda Beadles-Highway Administrator Bid Opening - Bid Opening-Excess Vehicles The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Highway Engineer Miranda Beadles and Ronnie McHaffie. The Commission met to open bids for excess vehicles. C2 is buying 2 ford pickups from Republic Ford Lincoln. They received a trade in offer from Republic Ford Lincoln for the amounts of $4000 for 2002 Chevy Van, $3000 for 2002 Chevy Silverado and $2000 for 1999 Ford Ranger. The Commission put these out for bid to try to get the best value for these vehicles. They have the option of taking the offer from Republic Ford Lincoln or choosing a competitive bid. They received 5 bids. 1. Ronnie McHaffie dba Wrights Used Cars bid $917.02 for the Ranger, Chevy Silverado $2489.07,2002 Chevy van $789.08, dump truck 2001 $2791.07 and spreader for dump $1278.01 total bid $8264.24 2. Leo Grider an individual bid for the Ranger $2776.00 and declined all other bids. 3. Wholesale Car Co. Pat Robards bid for the Ranger $2691.00, Chevy Silverado $2706.00, Chevy Van $2489.00, Dump Truck $7106.00 and the spreader for dump $208.00 for a total $15,200.00. 4. William F Still bid for the Ford Ranger onFy $2595.00-and declined the others. 5. Richard Teague bid for the Ford Ranger $2251.00, and declined the other bids. Miranda said Mr. Grider is the highest bidder for the Ranger and Republic Ford has the highest forthe Chevy Truck and Chevy Van. They need to discuss the dump truck and spreader. They gained $776.00 by bidding out. The spreader is a no sale. The dump truck at $7106 for Wholesale car company which is $106 over trade in offered on dump truck. Ronnie asked the value Brent placed on the spreader. Brent said it is valued at an $8000- $9000 spreader. Commissioner Weter entertained a motion to accept the $2,776.00 bid for the 1999 Ford Ranger from Leo Grider, the trade in on the 2002 Chevy Silverado and 2002 Chevy Van frrom Republic Ford Lincoln and the Wholesale Car Company bid for $7,106.00 on the 2001 GMC Dump Truck. They are declining sale on the spreader. Commissioner Weter said to make sure they know delivery can't be given until the new trucks get there. Ronnie McHaffie asked to be notified if the bid winner rejects the waiting time. Bill said they will give the bid to the next bidder. 21Page 0 8:50 AM January Term Thursday, February 26, 2015 RESULT: ADOPTEDIUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - - Motion to reject spreader bid. Commissioner Weter entertained a motion to reject the offer on the dump truck spreader. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner' SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Miranda Beadles-Highway Administrator Discussion - Lassley Road Bridge Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, Cl Supervisor Richard Teague, and Highway Engineer Miranda Beadles. D The Commission met with Miranda Beadles regarding Lassley Road Bridge Discussion. Miranda presented the Commission with a drawing of the deck replacement on Bridge No. 6030000. This is a technical correction regarding the repair of this bridge that was brought up in the discussion of Green Bridge Monday, February 23, 2015. Miranda will see what the cost of Riverdale wood deck replacement was. There was discussion regarding the·design and bid specs for Lassley Bridge to be included in the bid for Green Bridge. Commissioner Weter entertained a motion to include the Lassley road bridge repairs along with the Green Bridge bid that was approved Monday in the Great River Green Bridge meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Joey Kyle-Sheriff Agreement - Signing of Per Diem IGA-City of Clever The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo and Michael Kern. The Commission met with Sheriff Kyle regarding the Signing of the Per Diem IGA with 0 the City of Clever. 31Page January Term - Thursday, February 26, 2015 8:50 AM Commissioner Weter asked if this is the incarceration? Joey said this should be the reduction of the per diem. Commissioner Weter entertained a motion to sign the agreement with Christian County and the City of Clever forthe per diem fee forthe detainment of criminals. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Todd Wiesehan-Planning & Development & Miranda Beadles-Highway Administrator Discussion - Throughfare Plan Discussion The meeting was attended by Commission Secretary Julia Maples, Jim Billedo, Sarah Fields, and Natasha Longpine. The Commission met with P&D Administrator Todd Wiesehan, and Highway Administrator Miranda Beadles regarding the thoroughfare discussion. Sarah said they are surprised the county has never adopted the major thoroughfare plan. In 2003 they 0 hired consultants that came up with the lines. The idea is as the development comes in you ask the developers to dedicate the right of way. Not to let anyone build on it and get the right of way where you can. Ray asked if you are talking about roadways that have existing structures. If a subdivision comes in you will have them leave a space. Ray said you are talking about new road projects, what about existing projects. Ray asked the advantages to this forthe county as far as funding? They haven't adopted a policy for that but it could happen in the future. Ray asked Todd if he has dealt with this. Todd said in general it is a great idea. The devil is in the details. It is difficult to establish standards within the county. This ties up to the kind of roads we will be obligated to build and he doesn't know if we are ready to do that. John Housely indicated we would infringe on the Special Road districts and Ozark and Nixa. So how do we do this. We already have this with the urban services area. Todd would propose to let the cities of Ozark and Nixa tackle this. Miranda said we can get into a lot of right of way issues we can get into trouble with. Todd said we have a lot of issues of people dividing 10-20 acres and expecting a driveway. That will get us into trouble. If we have Ozark and Nixa on board it will make it easier. Ray asked if the Commissions were adopting this without a public vote. Sarah said yes at this time you get it where you want it and them put it out for public discussion. Todd said when you consider adopting it, it would have to be specifically worded. He thinks Nixa and Ozark need to take the lead on this. The county can piggyback on that. Ray said if they decide to put an amended plan, OTO Directors would vote that up or down. Sarah said if you amend your urban services no but yes if you change the thoroughfare map. Ray said if the Cities carried the water, do we stand back and watch. Todd said we just ask them to propose an amendment to the urban service organization. They send a response that says this road falls in the thoroughfare road and needs to go with this amount of right of way. Sarah asked if then that is 41Page January Term - Thursday, February 26, 2015 8:50 AM forwarded to the county. Todd said yes. Ray asked if the planning commission considers it and brings it to the Commission? Why would we ask them to make the amendments. Todd said so we have something to stand by. Miranda said generally this is a good plan but we need to make sure the changes are good for Christian County. And that it works for us. Todd said we are talking about where parcels are not annexed in but we have had them make sidewalks and curbs. We don't do those so do we adjust the standards. Ray asked if Planning and Development should take this up and come to Commission with the recommendation. Todd said yes it would involve an amendment to the regulation that the Commission will need to approve. What we need to do is work together and come up with a package. Ray said to summarize this is a desirable thing and the benefits are the ability to build roadways geared toward the future. Ray asked are there effects on the developers. Yes Todd can see some things that may deter builders and push us farther back from our neighbors to the north. Todd said there is a downside but the north is out of space. Sarah said there comes a time when you need to see safe roads. Ray asked if Ozark and Nixa are considering what Todd is talking about. Todd said yes they are. Sarah said she talked to Brian Bingle and they were on board. Ray asked do they do this through Planning and Zoning? Todd said that would be the logical way to do that. Ray said to summarize we ask them if they are interested and if they are tell them they need to go through Planning and Zoning. Sarah will set a meeting with Brian and Steve and Todd and Miranda and see where everyone stands. It is just as 0 simple as proposing an amendment to the Urban Service Area. They want what is best for the area. Miranda said she will be happy to work with Todd and OTO. Her . perspective is more on the right of way and how it applies to the roads in the County. Todd said it is working out the mechanics. Now is the time to look at where we need a three lane or four lane road. Todd ask if it will slow us down to ask for an immense right of way. now when we can settle for less. Sarah said she doesn't thinkthat will.bean- . issue. Sarah said she can do a study and get direct lines but it will cost about $300,000. They can use the STP urban funds and they need some match. Sarah will schedule a meeting and get back to the Commission. Motion/Vote - 1:30 PM Christian County Commisison Personnel - Commissioners Will Interview for the Position of Janitor-Closed Session 610.021 Section 3 The meeting was attended by Commission Secretary Cheryl Mitchell and Kenny Coates. Commissioner Weter entertained a motion to enter into closed session pursuant to RsMo 610.021.3 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 0 Motion/Vote - 1:47 PM - Motion to come out of closed session. 51Page January Term Thursday, February 26, 2015 8:50 AM Commissioner Weter entertained a motion to come out of closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: i Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 1:55 PM . - Motion to go into closed session The meeting was attended by Commission Secretary Cheryl Mitchell and Kenny Coates. Commissioner Weter entertained a motion to close the meeting pursuant to Rsmo 610.021.3 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 2:02 PM - Motion to come out of closed session Commissioner Weter entertained a motion to come out of closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commjssioner SECONDER: Ray Weter, Presiding Commissioner . AYES: Ray Weter, Bill- Barnett Motion/Vote - 2:25 PM - Motion to enter into closed session The meeting was attended by Commission Secretary Cheryl Mitchell and Kenny Coates. Commissioner Weter entertained a motion to enter into closed session pursuant to Rsmo 610.021.3 RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 2:35 PM - Motion to come out of closed session Commissioner Weter entertained a motion to come out of closed session. f=, 61Page O, January Term Thursday, February 26, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bil[ Barnett III. Adjournment The meeting was closed at 2:37 PM Commissioner Weter entertained a motion to adjourn until Thursday, February 26, at 6:00 pm. Motion/Vote - 2:36 PM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until 6:00 pm. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett D dEI Presiding Commissioner, Lou Lapaglia Qa-*, li>i;L Ray Weter Eastern Commissioner, Ray Weter 0 BilfBarilett Western Commissioner, Bill Barnett 71Page 1 12.·2:* . CERTIFIED COURT ORDER 02-26-2015-01 FEBRUARY 2015 CART JANUARY 2015 TERM RECEIPT: 25506 DATE: February 28,2015 1 i -- i·- 8MouNT RECEIVED 1 - 1-- 295-420-221 --117,022.11 -- Check # BRIDGE . | · 1500% Attachment: Cart Court Order #02-26-2015-01 (2106 : Approve Minutes & Financials} 17,553:32 'ROAD MILES COMMON 1 297.51 . -29.67% COMMON 2 34,720.46 BILLINGS SPECIAL 280.69 6 27.99% 32,754.47 GARRISON SPECIAL 103,25 3 10.30% 12,053.28 i OZARK SPECIAL 24 | 2.39% 2,796.83 102.91 10.27% SELMORE SPECIAL 27.5 < 2.74% 12,018.17 ISOUTH SEARTA SPECIAL _ 11.1! I - 1.1191 1 3,206.41 I |STONESHIRE SPECIAL 1,298.95 · 1 5.4; 0.58%1 1 620.22 ' 't Z! 0 TOTAL ROADS 852.32| : L 100.00%! I 99,468,79 1 1 . TOTAL BRIDGE --4- 17,553.32' TOTAL DISBURSED 117,022.11, 4614 Presiding Fommissioner Ray Weter , Western Commissioner Bill Barnett . FEB 0 L ?Ilic AN VACANT /DiJb 3-el Eastern Commissioner IN TESTIMONY WHEROF I, have hereunto RECEIVED set my hand and affixed the Seal of 0 FEB 2,8 2015 said Commission, at my office in I ; 46 0 w1 Christian County, this, the 26th day of February, 2015. KAY BROWN f COUNTY CLERN Pa 1 n .1 d j "Kna. G+! 4/* . A Clerk of the ChrisAD&n County 1-.-1/:29*tii; tri-- D Christian County Commission 100 West Church St, Room 10 0 Ozark, MD 65721 January Term http://ChristianCountyMO.iqm2.com . - Minutes - Thursday, February 26, 2015 6:00 PM The Christian County Courthouse. L Convene The meeting was called to order at 6:00 PM by Presiding Commissioner Ray Weter Attendee Name 4 ©Tule - 1Status Arrived. Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 6:00 PM Christian County Commission 0 Discussion - Task Force Committee Meeting-Bric's Belgium Waffle & Pancake House, 1882 W. James River Rd, Ozark, Mo The meeting was attended by Commission Secretary Julia Maples, Cheryl Mitchell and Citizens interested in the Task Force. The Commission met to discuss and choose the Citizen Task Force. Commissioner Weter welcomed all the citizens Introd.uctions were made. Ray brought the grand jury report to everyones attention addressing the justice center issues. It is more and more likely we will get the additional circuit judge. He has distributed the mission statement for everyone to read. The commission will allow the citizens to help. We will end up with 15 members and a facilitator. The majority of the caucus that being 9 will be chosen by the caucus. The facilitator is non voting. Ken Hurley asked if that will be on one slate. Commissioner Weter said yes. Tom Chudomelka asked if the people the Commission picked are to be part of the caucus. Commissioner Weter said yes. Bob Rubino asked for the time frame to have some answers. Ray said the current schedule is we will have the judge in 2017. So we better be doing something in January 2016. Commissioner Weter will be choosing picks for the task force and Bill Barnett will choose his and they will choose a facilitator. The Commission will stand in recess while the facilitator organizes the remaining citizens, form a caucus and choose the remaining members. The County Commissioners announced their slate. Bill Barnett chose Tom Chudomelka, Ted Hillman Gerald Griffin. Commissioner Weter chose Tim Maples, Frank Lorenz and Chuck Branch. Commissioner 0 Weter entertained a motion to approve these to the task force. The facilitator the Commission has chosen to appoint is Jim Meadows. Commissioner Weter entertained a motion to appoint Jim Meadows to the group. January Term Thursday, February 26, 2015 6:00 PM The group is subject to all the laws and scrutiny as the commission. They will need to have secretary, take minutes and abide by Sunshine Laws. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - - Motion to appoint facilitator Commissioner Weter entertained a motion to appoint Jim Meadows to the group as the facilitator. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - - Motion to stand in recess Commissioner Weter entertained a motion for the Commission to stand in recess until the 9 are chosen at 6:29. RESULT: ADOPTED [UNANIMOUS] MOVER: . Bill Barnett, Western Commissiotier SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 8:19 PM - Motion to come out of recess and resume open session Commissioner Weter entertained a motion to come out of recess and resume open session. The Task Force Committee presented the Commission with the list of Citizens to serve on the task force. The complete group is Chairman Judy Dollarhite, Vice-Chair Frank Lorenz, Secretary Ted HIllmer, Treasurer Ken Hurley, Tom Chudomelka, Doug Twigger, Robert Palmer, Tim Maples, Gerald Griffin, TiM Bartholomew, Steve Stewart, Chuck Branch, Hollis Overall, David Wood, and Pat Kempen. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 3) 21Page 0 January Term Thursday, February 26, 2015 6:00 PM III. Adjournment The meeting was closed at 8:23 PM Motion/Vote - 8:23 PM - Motion to adjourn Commissioner Weter entertained a motion to adjourn at 8:23pm. Until Monday, March 2, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett of ou) 94-1 Lou La96glia 0 Presiding Commissioner, Lou Lapaglia Qou li):ish, 1 Ray Water 1 Eastern Commissioner, Ray Weter 612 8*4 m bar6£ Western CorAmissioner, Bill Barnett 31Page 0 Christian County Commission 100 West Church St, Room 100 Wr Ozark, MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 2, 2015 8:50 AM The Christian County Courthouse. L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter .Pgr'V pe. Attendde'Namh iR@!j- '* 92 ® 'L Oft £·p.C Titlelitt *,i? 4.4*11 -:1 'f)'i'f 'Status UN '11 Attived- :„ Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:52 AM Christian County Commission 3 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Hunter Campbell. The Commission met to approve the agenda for Monday, March 2, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner p SECONDER: , Ray Weter> Presiding Commissioner i AYES: Ray Weter, Bill Barnett 0 4 Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo and Hunter Campbell. The Commission met to approve any minutes or financials. There were no minutes or financials to approve. Motion/Vote - 9:00 AM Christian County Commission Bid Opening - Bid Opening-Office Supplies The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo and Hunter Campbell. The Commission met to open bids for office supplies. They received 3 bids. rh January Term Monday, March 2, 2015 8:50 AM 1.Quill 2.Midwest Office Supply, Dave Holmin, Springfield, Mo 3.Laser Equipment, Heather Jones, Springfield, Mo. The Commission secretaries will go over all the bids and recommend the acceptable bit to the Commission Monday, March 9, @9:00 AM. Commissioner Weter entertained a motion to make a decision after the secretaries look them over and come up with their recommendation. RESULT: ADOPTED [UNANIMOUS] 1 4 1 MOVER: Bill Barnett,: Western Commissioner SECONDER: Ray Weter, Presiding·Commissioner AYES: Ray Weter, Bill.Barnett Motion/Vote - 9:30 AM Brad & Kristen Jackson Discussion - Redevelopment Plan Project The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, Judy Dollarhite, Amelia Wigton, Lynn and Patrick Kempen, Doug Twigger, Ken Hurley, Steve Stewart and Hunter Campbell. The Commission met with Brad and Kristen Jackson regarding the redevelopment plan project. Ray said this is to discuss a letter of support for the project Brad and Kristen are doing. Brad said they have purchased the church on the corner of the square and have a plan to have 3 different uses. There will be Commercial space to relocate their current business, an apartment, office spaces and their personal residence. To help offset the expense of the redevelopment they are asking for a tax abatement. Since it has always been a church it hasn't brought in any taxes. They will pay taxes on the land only for 10 years. The 11th year they pay 50% on the building also. They are asking for a CID to offset the cost of putting in 15-20 parking spaces for anyone to use along with their customers. Ray said the city of Ozark has to approve this. The commission is just signing a letter of support. The City Council will make the decision. Brad and Kristen have gone around the square and asked other businesses their thoughts and have received their support. Bill feels the same way as Ray, that it is a part of the square and he is glad that they are not tearing it down. Brad said with their plan of breaking it up into 3 different plans they think it will work. They are looking at a cost of well over 1 million dollars. They want to utilize some the things the state has in order to offset costs. Ray said he is glad there will be a benefit and he is ok with signing the letter of support. Bill said Brad could do the same thing the Chamber did. Brad said they are utilizing the Chamber example only on a more permanent scale. Commissioner Weter entertained a motion to sign the letter of support for Brad & n Kristen Jackson for their redevelopment program. 21Page rh January Term Monday, March 2, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 1 SECONDERE Ray Weter, Presiding Commissioner AYES: b Ray Weter, Bill Barneti Motion/Vote - 10:30 AM Travis Tindall-N-Form Architecture Discussion - Space Needs Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, Judy Dollarhite, Amelia Wigton, Lynn and Patrick Kempen, Doug Twigger, Ken Hurley, Steve Stewart, Amy Fite and Hunter Campbell. The Commission met with Travis Tindall with N-Form Architecture regarding the space needs discussion. Travis introduced himself and what his firm does. They are familiar with planning and facility analysis and working with task forces. Ray said basically the task force is a 15 member panel that will be looking at alternatives on behalf of the citizens. Ray said Travis may want to stay in touch with judy Dollarhite. Ray said Travis is the Architect of record and he thought Travis could come up with some recommendations for the fee of less than $4500. Once they decide which direction to go the Commission does need to go out for a RFQ. Ray brought him up to date on the timeline. He feels we need to be on our way by January 2016. We will discuss voting to n have him talk to the task force, employees etcetera to find a way to accomplish what needs to be done. Travis will look at the existing floor plans to see what is available short term. It looks like we may need a judges chamber. They will give a facility analysis. Ray said Travis needs a copy of the Grand Jury report. Judy ask if Mr. Tindall would be available to tour a week from Thursday and does that fit within the $4500? They want to do this at 7 at night. Amy said they will need to have someone in the office because they will not be able to give them a key. Steve said they may need to tour one building one night and another later. Ken said they are developing this as they go. Judy said their facilitator will be arranging the tour. Steve said they may need to come back during the day. Steve said he would like to look at blue prints. Patrick said he will look at them to see what they need. Bill showed them a roll of plans. Ray asked them to return them. Steve said Kelly has ability to copy them so they will copy them and let the Commission have the original. Ray said he is certain as they talk to the officeholders they will make them aware and it would be good to see it firsthand. Travis said he can make copies and do the tours with the task force that will be the good thing and he would like to interview some of the officeholders and see what they see happening in the future. He will give his expertise of whether that will work or not. Where we are starting is a good place to start. Ray said we will hit a population of 100000 by 2020 which will trigger another judge so we are talking two people in the future. Travis asked what the ratio of courtrooms is now. Amy said each judge has their own courtroom but we have judges assigned to special cases and we need to have a room available for them. Amy said we are still holding court in the old courthouse and this is challenging for a criminal case. 0 There are challenges in this courthouse. Bill said it all sounds good to him so far. Ray wanted to nail down the cost. Travis said for the initial meeting he would like to see how long it is going to take to tour the buildings. He asked Judy and they will work on 31Page January Term Monday, March 2, 2015 8:50 AM scheduling. It won't take him long to do the drawings so he will email the commission what he thinks the cost will be. Ray said the plans are considered secure plans so as the architectof record you can't have copies floating around the community. They will need to all go over the plans at once and Travis will retain the copies. Travis said the task force shouldn't have the plans out of the courthouse. Steve said he hasn't thought about that and he doesn't want to have them in his possession. Judy asked if we had a list of all the buildings and keys. Travis said we should only tour the buildings with office space. Those are the ones he needs to see. Steve said the top priority is these two buildings. Doug said Travis retains all plans and they will look at them with them. Jim said all they need to look at are the floor plans. Ray entertained a motion to authorize the architect of record to begin the study of the courthouse primarily the justice center with the goal being to identify any potential for a remolding project that would create a space for an additional courtroom. RESULT: r ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 11:04 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Highway Engineer Miranda Beadles, Cl Supervisor Richard Teague and Hunter Campbell. Todd Wiesehan arrived late. The Commission met with Beth Schaller with MoDot for a monthly update. Beth said there is not a whole lot to report. She has had some feedback on snow removal about how they are maintained. She said nothing was negative, just questions. Ray said he hasn't heard any comments about roads under their umbrella. Richard said he had some citizens ask about the lettered highways being secondary. Ray wanted to talk about the 325 and what the impact will be on the operations. The questions came up about whether it was just construction of how we treat the roads on all aspects. Ray said it looked like the lettered roads will suffer. Beth said signing, striping, mowing, maintenance patching, they are looking at all of this. They will have to make some hard decisions. They haven't projected past 5 years. Ray said Roberta said a lot of people questioned her about the total operating budget that was pretty enormous. Beth said yes it is over 2 billion. Part goes to cities and counties and highway patrol. They are spending well over on the maintenance side. Personnel and maintenance are $700 million. They cut 1200 people. They cut into the design, construction, buildings, personnel and concentrated on maintenance. Ray asked about CC/65 and if they are on track. Beth said they are working hard to have the aggressive timeline of May. Bill said what he heard is they get their roads and the lettered roads haven't been done. Beth said they will treat hills, intersections and will plow intersections. Richard asked about an IGA that while they are plowing if they could plow the lettered roads going to the roads they plow. Ray said they don't want to talk about that today. Richard said he gets 41Page January Term Monday, March 2, 2015 8:50 AM questions about why some of the roads are plowed and others aren't. Todd asked Beth if they showed the Commission the graphic about what they spend on roads. Todd said there will be federal dollars out there that we can't take advantage of because of the state money. Beth said they need everyone focused on the same goal. Beth said there is some talk about regional funding. They would like to get everyone focused on the statewide and on board. III. Adjournment The meeting was closed at 11:25 AM Motion/Vote - - Motion to adjourn. Commissioner Weter entertained a motion to adjourn until Tuesday, March 3, 2016 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett $ ou) 64 Lou La0glia Presiding Commissioner, Lou Lapaglia ID£L. i Ray Weter- 1 Eastern Commissioner, Ray Weter iii-aarna Western Commissioner, Bill Barnett 51Page 0 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Ianuary Term , http://ChristianCountyMO.iqm2.com - Minutes - Tuesday, March 3, 2015 9:00 AM The Christian County Courthouse 1 Convene The meeting was called to order at 9:00 AM by Presiding Commissioner Ray Weter Attendee Name Title = Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - Commissioners Will Interview for the Position of Janitbr-Closed Session 0 610.021 Section 3 The meeting was attended by Commission Secretary Cheryl Mitchell and Maintenance Supervisor Kenny Coates. Commissioner Weter entertained a motion to enter into closed session pursuant to RsMo 610.021.3 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:23 AM - Motion to come out of closed session Commissioner Weter entertained a motion to come out of closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:52 AM - Motion to enter in closed session 0 The meeting was attended by Commission Secretary Cheryl Mitchell and Kenny Coates. The 9:30 applicant did not appear. We are ready to proceed with the 3rd applicant. 1 January Term Tuesday, March 3,2015 9:00 AM Commissioner Weter entertained a motion to enter into closed session pursuant to RsMo 610.021.3 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner AYES: RayWeter, Bill Barnett r 11 SECONDER: Ray Weter, Presiding Commissioner 9 1 Motion/Vote - 10:20 AM - Motion to come out of closed session Commissioner Weter entertained a motion to come out of closed session. RESULT: iADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adiournment 7. The meeting was closed at 10:20 AM Motion/Vote - 10:20 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Thursday, March 12,2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner IJ AYES: Ray Weter, Bill Barnett Presiding Commissioner, Lou Lapaglia Writ , Ray Vveter 21Page 3 January Term Tuesday, March 3, 2015 g:00 AM Eastern Commissioner, Ray Weter Bafidit Western Commissioner, Bill Barnett 3 3 31Page Christian County Commission 100 West Church St Room 100 4/11:/EYEES Ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, March 5, 2015 9:20 AM The Christian County Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter Attendee Name ty , p .:.i trie b h o -- i.4 :.Stdtub Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:21 AM Christian County Commission Discussion - Approve Agenda 3) The meeting was attended by Commission Secretary Julia Maples, and Jim Billedo. Julia said there may be a change to the agenda. An emergency meeting may be held to hire a replacement for the Janitor position. Commissioner Weter entertained a motion to approve today's agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter,.Presiding Commissioner AYES: Ray Weter, Bill Barnett EXCUSED: Vacant Position Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, and Jim Billedo. Commissioner Weter entertained a motion to approve the minutes for February 26, 2015 8:50 am and the 6:00 pm meetings and Monday March 2, 2015 and Tuesday March 3, 2015 closed session meeting. In financials Commissioner Weter entertained a motion to approve 3-05-15-1 Court Order for a funds transfer of $155,000 from Building Bond to Cole. In financials the current janitor was going to load the snow blower and hit a yellow bolster causing damage to his tailgate. The lowest repair was Ozark Body Works. The estimates were Ozark Body Works, Skaggs Collission and Christian County Collission. Commissioner Weter entertained a motion to award the bid to Ozark Body Works. D January Term Thursday, March 5, 2015 9:20 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - - Motion award repair to Ozark Body Works Commissioner Weter entertained a motion to award the bid to Ozark Body Works for repair on the janitor's truck. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter; Bill Barnett 1 Motion/Vote - 9:25 AM - Motion to approve the Court Order Commissioner Weter entertained a motion to approve the court order. RESULT: ADOPTED [UNANIMOUS] 0 MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Corrimisioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission Appointment - Board Appointment Russell Jones-Sparta Special Road District The meeting was attended by Commission Secretary Julia Maples, and Jim Billedo. The Commission met to appoint Russell O Jones to replace Earl Muilenburg on the Sparta Special Road District with his term to expire in 2016 . Commissioner Weter entertained a motion to appoint Russell Jones to the Sparta Special Road District. RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Bill Barnett, Western Col'hmissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:04 AM Phil Amtower-Emergency Management Discussion - Memorandum of Understanding-Nixa & Clever The meeting was attended by Commission Secretary Julia Maples, Jim Billedo and Planning and Development Administrator Todd Weisehan. D 21Page January Term Thursday, March 5, 2015 9:20 AM The Commission met with Emergency Management Administrator Phil Amtower regarding the memorandum of understanding between the City of Nixa and the City of Clever. Bill asked if this is where they appoint Phil as their EMA Director and agree to go by the county's plans. We also have an agreement with Sparta. We don't have one with Billings or Ozark. Bill asked if Ozark had their own person. Phil said Larry Martin does their stuff. Phil said we take care of it anyway. We have the shelters in the cities. This helps toward the emergency management performance grant. Commissioner Weter entertained a motion to authorize the Memorandum of Understanding between the City of Nixa and City of Clever. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:31 AM Joey Kyle-Sheriff Contract - Training Facility Lease Renewal The meeting was attended by Commission Secretary Julia Maples, and Jim Billedo and fp Lacey Hart. The Commission met regarding the Training Facility Lease renewal. There is no representative here from the Sheriff's Office. Commissioner Weter entertained a motion to postpone this until Monday when a representative from the Sheriff Office can be here. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 8. Emergency Meeting The meeting was attended by Commission Secretary Cheryl Mitchell and Maintenance Supervisor Kenny Coates and Matthew Hamilton. The Commission met to discuss hiring a replacement for Janitor John Bross who is retiring. Commissioner Weter entertained a motion under RsMo 610.021.3 to go into closed session. The meeting was attended by Commission Secretary Cheryl Mitchell and Maintenance Supervisor Kenny Coates and Matthew Hamilton. The Commission met to discuss hiring a replacement for Janitor John Bross who is retiring. 31Page 3 January Term Thursday, March 5, 2015 9:20 AM Commissioner Weter entertained a motion under RsMo 610.021.3 to go into closed session. Motion/Vote - 2:02 PM - Motion to go into closed session Commissioner Weter entertained a motion to go into closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 2:12 PM - Motion to come out of Closed Session Commissioner Weter entertained a motion to come out of closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: RayWeter, Bill Barnett 3 Motion/Vote - - Hire Mr. Hamilton. Commissioner Weter entertained a motion to hire Mr. Hamilton waiving the 90 day increase and starting at the projected 90 day salary rate of $11.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner .AYE Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 2:12 PM The Commission is adjourned until Monday, March 9, 2015. Motion/Vote - 2:12 PM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Monday, March 9, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 3 AYES: Ray Weter, Bill Barnett 41Page ID January Term Thursday, March 5, 2015 9:20 AM Qow lt)£L I Ray Weter Presiding Commissioner, Ray Weter Bilf-Barhett Western Commissioner, Bill Barnett 0 51Page p 12:2.aj 3 CERTIFIED COURT ORDER # 3-05-15-1 STATE OF MISSOURI F SS. COUNTY OF CHRISTIAN January 2015 Term, In the Christian Countx Commission of said County, on the 5th day of March, 2015, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 155,000.00 from Building Bond to the following: COLE (Leaving a balance of $1,341,143.69) A Ray Weter, rresiding Commissioner R /kQ % OK.Ad Biff Barnett, Western Commissioner VACANT Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal ofsaid Commission, at my office in Christian County this, the 5th day of March,·2015. L 0 14. .0 . dlerf of the Christiar160 ty Commission 0 E@**#f?00--3 0 ·. Christian County Commission Ray Water Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 5, 2015 Russell lones 393 Dogwood. Sparta, MO 65753 Dear Mr. Jones, 0 The Christian County Commission+· voted· tb...appoint you to the South Spar:'ta Special Road District, replacing Earl Mullenburg for the remaihder,of his term. . Y6ur term expires April 1, 2016. We'appreciate your willingness to Attachment: Russell Jones appoint sparta ap Ha. lz-1,4 serive on the Board of: Commissioners for the South Sparta Special Road District. .. Sinterely, 220 80« 4 24·-- C t./1, . i Bill Barnett Ray Wer ·· Not Appointed Western Commissioner Presidkng' Commiss.ioner Eastern Commissioner D 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov UFBE#!280*71 '1L-_i' 0 Memorandum ofUnderstanding Between Christian County Commission and the City ofNixa. This agreement is made and entered into by and between Christian County Emergency Management, an office ofthe Christian County Commission and tile City of Nixa, collectively referred to as the Parties, to define clearly the mles and responsibilities of the Parties. Attachment: City of Nixa-EMA Memo (2123 : Memorandum of Understanding-Nixa & Clever) The purpose of this agreement is to create a framework of understanding and cooperation in the handling of Emergency Management Activities within the city limits ofNixa. Whereas, the Parties involved have common objectives regarding the health and welfare ofthe residents ofNixa, the Parties therefore enter into this Memorandum ofUnderstanding (MOU). Modification or amendment to this agreement must be submitted to all Parties in writing 60 days prior to proposed modification or amendment. The modification or amendment will become effective only after approval has been secured by all Parties. Modification or amendment may only be proposed by the Parties previously stipulated in this agreement. The Christian County Emergency Management will: Provide Emergency Management related activities to the residents ofNixa including, but not limited tot · • Prepare and maintain a Emergency Operations Plan CHOP) with specific information relating to the operational activities within the City of Nixa • Provide a primary and alternate Emergency Operations Center for use by the City of Nixa. • Coordinate the overall response to disasters, provide planning and exercise program development for all response agencies. • Assist in proper documentation, reporting and other administrative duties related to disaster declarations. Christian County Commission wiII: • Provide a full time Emergency Management Director for emergency management activities • Provide a reasonable budget to the Emergency Management office to sustain a competent emergency management program. • Oversee the emergency management program to insure the office operates within the rules, regulations, and statutes set forth by the State ofMissouri and the Federal Government. The City ofNixa will: • Appoint the Director of the Christian County Office ofEmergency Management as the City ofNixa's Emergency Management Director • Agree to use tile Christian County EOP as its primary emergency operations plan. • Cooperate and assist inupdating, revising and exercising the EOP. • Develop specificprocedures relating to the operations of the City ofNixa. • Bethe actual responding agent to disasters that happen in the City of Nixa 0 MOU March, 2015 Page 1 -Packet. Rg.461 Ld 'g-di·.-2 . ., A.1 It is further agreed that: • All parties agree to cooperate and to maintain an open line of communication in regards to emergency management related activities. • The City ofNixa will not be responsible for any costs related to the nonnal day to day functions of the County emergency management office. • Any costs above and beyond the scope ofnormal expenses, will be agreed upon by all parties before any expense is incurred. • The City of Nixa may be responsible for costs incurred in a disaster situation as follows, but not limited to: o Overtime for countyEmergencyManagement and county employees. o Overtime for EOC security. o Mileage o Office supplies used for disaster related activities. o Note: In a Federal Disaster, the emergency management office's expenses are a allowable expense for federal reimbursement. Therefore, if a disaster is declared, the City of Nixa may not have to accept the total responsibility of rcimbursing the emergency management office. When a disaster is declared, both parties should agree up front on cost and reimbuisement issues. D • The same monetary responsibility exists for Christian County, ifthe City ofNixa is called upon to help the County Emergency Management Agency. • The City of Nixa may contribute monies to tile budget of the Office of Emergency Management. • This Memorandum of Understanding should be reviewed at least every two years and updated as necessary. Mayor of the City ofNixa Date Emergency Management Director, Christian County Date Phil Amtower MOU March, 2015 Page 2 9414 6425€0095iM 12.6:UM 0 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and affixed their seals this 6'lay of U•uL , 2015 at Christian County, Missouri. DATED: City of DATED: -affic/11- gatn 64 Ray Weto{·, Presiding Commissioner DATED: ..5-5-/5 6,4,9 %,Ah Bill Barnett, Western Commissioner DATED: V.4 4+1 -1- Vacant Seat, Eastern Commissioner COUNTY CLERK: 0 l)9Nprn* 4 c g. Ka* Brown APP OVED S John W,-0sle,3 m¥iM;RW 901 St/L®is Strpdl zui' ]Eldbr Sprhlkie[d Myf658QG>' Pho*417-866-20 Fax: 417-8662'152 0 38**4303 p·421:b L.1 0 Memorandum ofUnderstanding Between Christian County Commission and the City of Clever. This agreement is made and entered into by and between Christian County Emergency Management, an office ofthe Christian County Commission and the City of Clever, collectively refeIred to as the Parties, to define clearly the roles and responsibilities ofthe Parties. The puipose of this agreement is to create a framework ofunderstanding and cooperation in the Attachment: City of Clever-EMA Memo (2123 : Memorandum of Understanding-Nixa & Clever) handling of Emergency Management Activities within the city hits of Clever. Whereas, the Parties involved have common objectives regarding the health and welfare of the residents of Clever, the Parties therefore enter into this Memorandum of Understanding (MOU). Modification or amendment to this agreement must be submitted to all Parties in writing 60 days prior to proposed modification or amendment. Thc modification or amendment will become effective only afterapproval has been secured byall Parties. Modification or amendment may only beproposed by the Parties previously stipulated in this agreement. The Christian County Emergency Management will: Provide Emergency Management related activities to the residents of Clever including, but not limited to: • Prepare and maintain a Emergency Operations Plan CEOP) with specific information 0 relating to the operational activities within the City of Clever • Provide a primmy and alternate Emergency Operations Center for use by the City of 'Clever. • Coordinate the overall response to disasters, provide planning and exercise program development for all response agencies. • Assist in proper documentation, reporting and other administrative duties related to disaster declarations. Christian County Commission will: • Provide a full time Emergency Management Director for emergency management activities • Provide a reasonable budget to the Emergency Management office to sustain a competent emergency management program. • Oversee the emergencymanagement program to insurc the office operates within the rules, regulations, and statutes set forth by the State ofMissouri and the Federal Government. The City of Clever will: • Appoint the Director of tile Christian County Office of EmergencyManagement as the City of Clever's Emergency Management Director • Agree to use the Christian County EOP as its primaty emergency operations plan. • Cooperate and assist in updating, revising and exercising tile EOP. • Develop specificprocedures relating to the operations ofthe City of Cleven • Bette actual responding agent to disasters that happen in the City of Clever • Provide a "Liaison" to serve as the primary contact for the City of Clever 0 MOU March, 2015 Page 1 ...iL:.1 *24 D It is further agreed that: • All parties agrec to cooperate and to maintain an open line of communication in regards to emergency management related activities. • The City of Clever will not be responsible for any costs related to the normal day to day functions of the County emergency management office. • Any costs above and beyond the scope of normal expenses, will be agreed upon by all parties before any expense is incurred. Attachment: City of Clever-EMA Memo (2123 : Memorandum of Understanding-Nixa & Clever) o The City of Clever may be responsible for costs incurred in a disaster situation as follows, but not limited to: o Overtime for county Emergency Management and county employees. o Overtime for EOC security. o Mileage o Office supplies used for disaster related activities. o Note: In a Federal Disaster, the emergency management office's expenses are a allowable expense for federal reimbursement. Therefore, if a disaster is declared, the City of Clever may not have to accept the total responsibility ofreimbursing the emergency management office. When a disaster is declared, both parties should agree up front on cost and reimbursement issues. 0 • The samemonetary responsibility exists for Christian County, ifthe City of Clever is called upon to help the County Emergency Management Agency. • The City of Clever may contibutemonies to the budget ofthe Office of Emergency Management. • This Memorandum of Understanding should bereviewed at least every two years and updated as necessary. Mayor of the City of Clever Date Emergency Management Director, Christian County Date Phil Amtower 3 MOU March, 2015 Page 2 OR*R#ffic,Pet -lai:b L 0 IN W][TNESS ¥0IEREOF, the partief hereto have hereunto set their hands and affixed their seals this -iday of LouL Olk , 2015 at Christian County, Missouri. DATED: City of Attachment: City of Clever-EMA Memo (2123 : Memorandum of Understanding-Nixa & Clever) DATED: 3i 6/e , .l Ray Wet€ Presiding Commissioner DATED: 3 - Sts li.Q * aRAVt-- Bill Barnett, Western Commissioner -#-*--I---i--- 9« A-W 1- DATED: Vacant Seat, Eastern Commissioner COUNTY CLERK: D L.27», 4/. C_ Kay Brown i APfVEki9#£ John W/*sle V,M#£a€¥Law - 901 St/Lo6is StrM-21 Eldbr Sprin*id, M065806>' Pho*417-80.-770 Fax: 417-866-T752 . 0 r 30*kfit Pg24 EU $201 01: 29103# 6€% 0 Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 January Term http:UChristianCounty?40.iqm2.com 2=a - Minutes - Monday, March 9, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name l< Title ' Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant . Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Approve Minutes & Financials Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John Housely. Commissioner Weter entertained a motion to approve the agenda for March, 9, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John Housely. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the Sales Tax order #03-09-2015- 01 in the amount of $298,517.95. Commissioner Barnett asked when Common Il would get the additional sum from getting out of the pool. Ray suggested that Bill talk to Miranda to see where it stands. There are no minutes to approve. 3 rl January Term Monday, March 9, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Christian County Commission Bid Decision - Bid Decision-Office Supplies The meeting was attended by Commission Secretary Cheryl Mitchell and County Counselor John Housely. The Commission met to make the bid decision on office supplies. The bids were from Quill, Midwest Office and Laser Equipment. Administrative Secretary Julia Maples and Cheryl Mitchell evaluated each bid and the lowest prices were spread among all three vendors. They recommended the Commission award the bid to all three vendors for office supplies. John asked if this was an exclusive bid or were you allowed to accept any or all. Cheryl said you could accept all. Commissioner Weter entertained a motion to accept the bid from all three vendors . and choose the cheapest prices. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Joey Kyle-Sheriff Discussion - Bid Renewal-TAC 10 Software & EDI Rental Facility The meeting was attended by Commission Secretary Julia Maples, Curtis Doennig, John Housely and Rod Wells and Bryan Gillman, Carson Elliff. The Commission met to renew the TAC 10 Software and EDI Rental facility with the Sheriff Office. Commissioner Weter asked about the TAC 10 system and Rod said it is a records management software system for the jail. It is a renewal and maintenance and update. Commissioner Weter entertained a motion to renew the contract with TAC 10 information system for the jail. The EDI Rental facility lease agreement is due to renew for $12,000 for rental. There is supposed to be an accounting on utilities. John Housely said there was a base rental and an issue on who paid utilities. EDI was supposed to keep track and there would be an accounting and an adjustment made. John Housely took a minute to read the contract. He explained in 2013 we agreed to pay rent $12,000 lump sum and an additional $12,000.00 for utilities, security, trash, groundskeeping, etc.We agreed during the first 12 months the landlord would retain receipts and provide an accounting by February 14. In addition $12,000 on March 1 for 21Page 0 January Term Monday, March 9, 2015 8:50 AM utilities and get an accounting by Feb 14 the next year. The landlord owes a refund or we owe them. The second year the utilities should be set based on what the accounting showed and every year it gets adjusted. John asked when we signed the lease did we pay an additional for utilities. We need to check to see if we paid utilities or did the landlord. If the landlord is paying it we need to see all the utility bills and if we have been paying it we need the $12,000 back. Ray asked if we should resolve all this before we sign the renewal. Julia said this is just a formality, the invoice has been paid. John suggested we get an accounting and see what happened in 2013 and 2014 and figure out what it is and make sure we are square. Commissioner Weter questioned whether we should validate this letter today or not. John said we just need to do the math. Ray said we do intend to use the building for the next year. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:49 AM D - Motion to continue Lease with EDI Commissioner Weter entertained a motion to sign a letter to EDI saying we intend to occupy the building. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:50 AM Carson Elliff-Attorney Discussion - Riverdowns West-Final Disposition of Funds The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housely, Carson Elliff, Curtis Doennig, Scott Crabtree, Darcy Pohlmann, Tricey Wagner, Abby Burch, Jerry and JoAnne Burgess, Gary Montgomery and Ethel and John Beyer. Commissioner Weter turned the meeting over to Carson Elliff. Carson said he took the liberty of trying to find out what is left after all the bills are paid and set aside $25,000 and allocating $5,000 for software update for the collector. At this point we have the option to redeem a portion of the bonds. He suggests we redeem the portion using the $86,900.00 and recalculate what is owed. Ray said we authorized around $9,000 to tidy up the workplace and that should resolved all of that. He keeps hearing Great River has billed us for more. Carson said he was trying to budget and the 0 estimate was $1,500 and with what happened the bill was $3,600 and it has been paid. We are zeroed out with them. We have $25,000 in reserve and what if a bill comes in what do we do. Carson said he doesn't think we have a rogue bill but if that is what 31Page January Term t Monday, March 9, 2015 8:50 AM happens that is what we do. Bill asked if the amount was $9,000 or $900. Carson said there is $900 remaining and would need to be used to pay on the bond. Ray said what we are here for. Carson asked the county to authorize to give notice to the bond owner for redemption for the prepaid amount of the bonds. Commissioner Weter entertained a motion to authorize redeeming the prepaid revenue we have accumulated and use that money to authorize the dispensation to the bond holder to reduce the total amount. Carson will draft the notice, we need to give them 30 day notice. Ray said we will authorize redeeming that portion to the Bond holder. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Steve Brown-Great River Associates Bid Opening - Bid Opening-Stonehollow N.I.D. The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housely, Carson Elliff, Curtis Doennig, Scott Crabtree, Darcy Pohlmann, Tracey Wagner, Abby Burch, Jerry and JoAnne Burgess, Gary Montgomery and Ethel and John Beyer. The Commission met to open bids for Stonehollow NID with Steve Brown Great River Associates. Commissioner Weter said there has been discussion going on about the aggregate and the bidders might have not the capabilities to do the job and we may need to re-bid if the suppliers can't do the pre-coating. Steve wants to return the bids to the bidders. Ken Rydell has Quality Chip and Seal. The CRS2P you don't put a tac coat down. He explained the process. He is advocating against the pre-coating. There was conversation between the bidders and the audience. Steve Brown said for the bid purposes here he wants to recommend they postpone the bid and remove the pre- coating. Commissioner Weter proposed we re-bid and ask for it with and without the pre coating and the response to the bids have a letter stating your opinion on pre-coating versus non pre-coating. A question was asked what the county has done. Bill explained the process. We haven't done the pre-coat. Curtis said normally you use a primer first. Both bidders bid CRS2P. Blevins wants to pre-coat to seal the dust or cut down the dust. Curtis asked about the dust factor on the road. Quality does his in two layers. He doesn't use a tac coat. When you spray that, it takes the dust out. He did Sparta last year and he got clean rock from Journagan. After conversation Ray said here is what we are going to do. We are going to re-bid with no pre-coat. Curt said originally Selmore didn't take over the road for a year. He asked if they had to take over the road immediately or wait for one year. Carson said Spencer got confirmation they waive the one year waiting to take over the road. Jack Brazeale ok'd the final surfacing. They will inspect it before theytake it over. John asked if the winning contractor posted a maintenance bond? It is not part of the bid specs. John said 41Page January Term Monday, March 9, 2015 8:50 AM if you are going to re-bid you may want to put that into the bid. Blevins said they have to provide a performance and payment bond. John said a maintenance bond goes a year beyond the work. Commissioner Weter entertained a motion to re-bid and amend the bid to provide a maintenance bond without the pre-coat. Carson said you have two bids and bid specs does it hurt to open the bids? John Housely said the bids to be opened, do they meet the original bid specs. Steve said we put an addendum out one bidder didn't understand how to pre-coat so they onlygot one real bid. John said the second bidder had the amendment but didn't understand the pre- coat. Ray said this doesn't come from the commission. A homeowner asked to re-bid for a clean bid. Ray said he is not comfortable the bid specs were changed. The County Commission intent didn't include pre-coating so the fact that there was a change in the process makes him think we need to re-bid as originally with the exception of adding a one year maintenance bond to start when the road is accepted by the County Highway Engineer. John said that is the way it is done, to start after the county acceptance. Curt said during that year they will do snow removal and brush hogging. He went and looked and some of the road does not have a crown. Is it in the specs? Steve said yes. Commissioner Weter entertained a motion to re-bid the original bid and amend the bid to provide a 1 year maintenance bond without the pre-coat. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Kim Kinnaird-Citizen Discussion - Tax Bill Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Collector Ted Nichols. The Commission met to discuss with Shawn Kinnaird a tax bill discussion. Ray talked to Kim regarding a tax bill she paid last year. The collector didn't get the check. Kim asked Ted to forgive the penalties. Shawn discussed the properties he owns 5, he cashed checks on 3, sent one back they didn't get and nothing on the others. They all came in the same envelopes but one didn't get received? He hasn't received anything saying the taxes weren't paid. Bill asked how much the penalty was. Shawn said the penalty was a couple hundred dollars. He paid $1,314.82 today, originally $1,159.01. Bill asked Ted what he recommended. One check was sent back on the 13th of January, the tax payer hasn't received that back. The commission has a period of time within 30 days to make the decision what they want to do. Ted said they don't have the check but he doesn't know where it went. They went through where they go through the machine. They didn't get a tax bill on this address, so he put all the stubs plus the printout in the envelop and submitted with the check. They found out about this on Thursday and Friday and he is here now to get it resolved. He doesn't feel he should be penalized because of a mistake. The amount is $155.81 in penalties. Ray said this is the first time 51Page January Term Monday, March 9, 2015 8:50 AM the commission has heard and they will discuss this and make a decision by Thursday, March 12, 2015 and let the taxpayer know the decision. Ray asked Ted the history of waiving penalties. Ted said the statute said it needs to be a county error. He doesn't have the authority to waive a penalty. Ray said if they waive the penalty they need to have the basis for waiving the penalty. Ted is going to look for the returned check and they will let Ted know on Thursday and Shawn can contact Ted Friday. Motion/Vote - Christian County Commission Discussion - One or More Commissioners May be Attending Oacac Advisor·y Board III. Adjournment The meeting was closed at 11:20 AM The Commission is adjourned until Thursday, March 12, 2015. Motion/Vote - 11:20 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Thursday, March 12, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Qa-. lDIL i Ray Wkiter Presiding Commissioner, Ray Weter Bilf-Barhett Western Commissioner, Bill Barnett 61Page 0 CERTIFIED COURT ORDER # 03-09-2015-01 The Treasurer is hereby ordered to pay the following entities: 2015 #332 Road Sales Tax - 2015 Sales Tax # 332 -- Receipts # 25544 March 6, 2015 Sales Tax #332 Received $298,517.95 CKS Common Road I 30.98% $92,480.86 301-420-209 Attachment: Crt. Or. 3-9-2015-01 (2126 : Approve Minutes & Financials) Common Road 11 30.39% $90,719.61 302-420-209 -- Common Road 1 Budget Apportionment 17,708.33 301-420-209 3 Common I Total $110,189.19 Common It Total $90,719.61 Amount To Remain in Pool $97,609.15 RECEIVED Presiding CAMI ssioner Ray Weter (1 4.2103V<\.64 MAR 0(22015 . Western Commissoner Bill Barnett KAY BROWN, COU)!IY CLERK 02) VACANT Eastern Commissioner IN TESTIMONY WHEREOF, I.have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 9th day of March, 2015 L--64dng i Clerk of the Chriatian County Commission 0 rfF*%*E.027 6.J 0 Christian County Commission Ray Weter Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 9, 2015 Attachment: TAC10 Contract renewal (2128 : Bid Renewal-TAC 10 Software & EDI Rental Facility) Mark D. DeGroote p TAC10, Inc. 1005 Techno16gy Parkway, Cedar Falls, ' IA 50613-6951 Dear Mr. DeGroote, The;CMnistian County Commission voted to®y to continue our contract with TAC10, Inc., for another y»rl. Per'' dur ·tontract the new t6rm ends''March-'21, 2016. We adpreciate our;06rking relationship hnd look forwjrd to do'ink business with you again this year.. . Sintenely, -- l/7, S..A d.'2>0 (1_,Q,A (di)[A f kiA-N f 1.Li k.,V·Mur\Jubt Bill Bhrnett ·· r Not·Appointed. Western'Commissioner · Ray Wetg Commissioner Eastdrn Commissioner Pbesidi 0 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov reacke*Pg. 8Li %,21@GED' D Ray Weter Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 5, 2015 Steve Eidsen Attachment: EDI Lease renewal (2128 : Bid Renewal-TAC 10 Software & EDI Rental Facility) EDI Plus, LLC . 1250 N. Kinder Street. Nixa, MO65714 Debr:Mr. Eidsen, Cohsider this letternotifigation,thattoday the Christian County Commission voted to cbntinue our contract With EDI Plus,-LIC, fdr.another year; · Per the terms of theggreerrient base rental cost wil.1 599 tbe same·j We apprecibte the use of yoUF facility at 1262 N. Kihder Street,"arid look forward to cdntinuing our mutually ben@fibialleadh.agreement. Bill Barnett Ray Wete - No€ Appointed Western Commissioner Presiding' ComMissioner' Eastern Commissioner 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov JE®K#fmit* U Christian County Commission 100 West Church St, Room 10 0 . %(,VE,% Ozark, MO 65721 . Arr,t·•- %46 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, March 12, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name . J° 1. . Title - J istatus Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maple Administrative Assi*sstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Travis Tinker, Derrick Reeves, Tim Venable, Brandon Hall. C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met to approve the agenda for Thursday, March 12, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett . Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Travis Tinker, Derrick Reeves, Tim Venable, Brandon Hall. C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met to approve the minutes or financials. Commissioner Weter entertained a motion to approve the minutes for March 5th and March 9, 2015. There are no financials. 1 0 January Term Thursday, March 12, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer & Brent Young-C-2 Road Department Bid Opening - Bid Opening-Tandam Axle Dump Truck The meeting was attended by Commission Secretary Cheryl Mitchell, Travis Tinker, Derrick Reeves, Tim Venable, Brandon Hall and C2 Supervisor Brent Young. The Commission met with Highway Administrator Miranda Beadles to open bids for a Tandem Axle Dump Truck for C2 Road Department. The Commission received 4 bids. Summit Truck Group-$87,835.26 for Cab and Chasis w/ Warranty. Tri State Truck Center- Chasis $95,311.00, Dump Bed $36,550.00 for total $131,861.00. They also priced options. Bus Andrews bid Options Only-dump bed $36,550.00 and options. 3 Springfield Freightliner- Cab and Chasis $82,551.00 and Bus Andrews body $43,430.00 for total $125,981.00. Miranda will look overthe bids and make a decision Monday, March 16, 2015 at 9:30 am. Motion/Vote - 9:15 AM Miranda Beadles-Highway Engineer Contract - 2015 Culvert Bid Renewal The meeting was attended by Commission Secretary Cheryl Mitchell, Brandon Hall and C2 Supervisor Brent Young. The Commission met with Highway Administrator Miranda Beadles for the 2015 Culvert bid renewal. Commissioner Weter entertained a motion to renew the bid with Metal Culverts Inc., and Viebrock Sales and Services. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Miranda Beadles-Highway Engineer 3 Discussion - Bridge Inspections Discussion 21Page rh January Term Thursday, March 12, 2015 8:50 AM The meeting was attended by Commission Secretary Julia Maples, Brandon Hall and C2 Supervisor Brent Young, Scott Bilyeu Ozark Special Road, Darren Condron of MoDot and Danny Garbee with Billings Special Road. The Commission met with Highway Admihistrator Miranda Beadles for a bridge inspection discussion with Burt Pitchford from MoDot. Burt presented the Commission with a report of all the bridge inspections, work items including the special road districts. They inspected 59 bridges and found a new one. They found four new Tennessee, Riverdale drive, Aldersgate and Blue Creek Road. There was a note on Green Bridge about lowering the limits. Miranda said Spencer will have a set of specs by the 19th of March on Green Bridge and Lassley so we will have bids back in mid April. The Bridges recommended for replacement are Green Bridge and Riverside Bridge, Terrell Creek would be a good one to look at replacing. They did some repair which helped a lot. There is one on Chadwick Road built in 1900. It is not in very good shape. McCaulley road bridge and Riverside road has a box culvert in Ozark Special Road. Scott said they did some repairs and they lowered the weight limit. Scott said the way to replace it is to get pre-made boxes and set them in there. Ray asked Miranda if they looked at the bridge on Chadwick Road. She said she wasn't there but she knows what they are talking about. It is not on the level of Green Bridge but it should be on the radar. If they got a report on it they may have to take part of the bridge apart. Burt said all the signs are up and looking good. As far as maintenance, keep the decks clean. The Motor graders spread the rock and it traps water and drives in to the bridge. They need to wash those two times a year or not spread the gravel on the bridge. A good idea would be to seal the decks. He gave that information to Miranda. It is good to use for preventative maintenance. It is like scaling your driveway. You are just sealing the cracks. . Ray asked for any discussion from the audience. Scott Bilyeu asked about load limits. On Riverside bridge they have 5 tons. Scott said Spencer said there can be vehicles back to back and if there is one that is over 5 ton they are technically breaking the law. The bridge can withstand bumper to bumper. Burt said that would be true. Scott said you can have 5 tons of cars collectively but one weighing 5 tons is the one breaking the law. Burt said that is what they look at. One 18 wheeler does more damage than thousands of cars. Ray said it would be a good idea to have a sign, no individual vehicles over 5 ton. Burt said on the maintenance on Green bridge they did some welding and he wouldn't recommend any welding on bridges. They welded the tension member. The Modot engineer stated no welding is to be performed on any bridge. Danny agreed with them on Terrell. Ray asked what the agreement was. Danny said $200,000 and the county is, helping with half. Scott said on Green Bridge and Riverside they had other options. Is it safe to say that combining both bridges is off the burner because it entails so much right of way and road building. Ray said he doesn't know what the distance is and who owns the land and he doesn't think they can get the right of way. Ray said he doesn't recall that being an option. Scott just wanted to make sure that wasn't still an option. Bill and Ray said they haven't heard anything on that. They are just doing rehab on Green Bridge. Miranda said they are on a time limit with both of those bridges. We are looking 31Page January Term Thursday, March 12, 2015 8:50 AM at realigning the road near Green Bridge but that is just in that area. Ray asked if we have pursued all the grant opportunity for Terrell? Miranda said we do have some to look at but it just depends on the timing. The off system bridge funds are for any eligible bridge within the county, whether they are in the special road or not. The county will have to apply and then give the money to the Special Road. Ray asked Danny if he would work with Miranda to check out any option there might be. Danny said he has patched the bridge. Burt said the rest of it is in pretty good shape. The bridge by the mill needs to be power washed and the dirt cleaned off the trusses so grass doesn't grow. Scott said he doesn:t know who owns the bridge. Bill thinks the city owns it. Ray said it is not uncommon to do shared projects like CC with MoDot. Danny said their deal was Cart money and we are dealing with Sales tax now. Cart money can not be spent on special road districts. Motion/Vote - 10:30 AM Jim Miller-Group Benefit Services Discussion - Insurance Proposal The meeting was attended by Commission Secretary Cheryl Mitchell, Amy Fite, Paula Brumfield, Lacey Hart and Kelly Hall. The Commission met with Jim Miller, Group Benefit Services regarding an insurance proposal. He is a certified employee benefits specialist. He has been in the industry 25 (13 years. The goal is to partner to have a health plan and give better benefits. He provided his references. They are endorsed by AM Best. Their program is they have a primary network, healthlink and they have affiliate with several other networks. It is fine to use other networks. They are in network with Cox and Mercy. They are getting 56% off billed charges. Ray asked if the portion of any given charge is iliscounted to them by 56%. Jim said that is true. They are very geared to the long term. He asked about partially self funding. He explained fully insured and self funding. Ray asked about the experience report that is brought in. Jim said if they look at it we may not be a candidate for self funding. They will have a cap per year. The goal is to be no more that what we are paying now. The advantages is total flexible plan design. They give claim reports every month. Exempt from 3 of 5 of fees, which will save 5%. Lab work is with Quest, the employee gets it free and the employer pays 30% of bill. Radiology is the same. Retail maintenance prescription program. 90 day for fraction of 3 x 30 day cost, which is better than mail in. Because of their special programs we will save more than we are saving now. They take care of all the governmental regulations. They come for an intro meeting and then sit down and talk about the plan with Paula and find out what we have now. They will make sure we are a fit and develop a blueprint. They will do a two plan option and present the program then they would price that out. Ray asked if we have to sign on? Jim said no we have today to introduce then a second meeting, then they review the plan and have a third meeting for a proposal, then if we like the plan they cost out the plan and do a proposal. They contract with managed care concepts. At that point when they cost out the plan then we make a decision. Ray asked 0 if Paula wanted to talk to a benefit-specialist who does she talk to. She will talk to someone in Springfield. The claims are turned around in a day. Ray asked about the pre authorization process. Jim said it is the same as what we do now. Lacey asked about the 41Page January Term Thursday, March 12, 2015 8:50 AM 90 day prescription, if there is a penalty for not taking the 90 day. Is the informed care voluntary. Yes it is voluntary. Ray asked if they work with nurse practitioners. They have a 24 hour hot line. Ray said what needs to happen is that Paula and Jim exchange contact numbers and visit with them. The blueprint meeting is where the rubber meets the road. Motion/Vote - 11:00 AM Jeff White-Employee Benefit Design Discussion - Health Care Proposal The meeting was attended by Commission Secretary Julia Maples, Amy Fite, Paula Brumfield, Lacey Hart and Kelly Hall. The Commission met with Jeff White with Employee Benefit Design regarding the Health Care Proposal. Jeff brought the sho-me benefits platform last year. They had an aggressive rate. They were going to offer several plans. The savings plan was estimated to be $50,000 less than Croley but the county stayed with Cox renewal. Jeff said there are a lot of things available other than just a normal plan. They have lots of opportunity. They added a lot of counties, around 5 to the program. He hopes the Commissioners can call some of the other counties and see how they have done. Ray said Paula is the one that he needs to talk to and let her understand the intricacies of the plan and Paula can visit with them. They may want to hear from them several times. After he works with Paula he will have a better idea and can give them a better idea of how we are doing. If you quote a price he would like to think it would be on the current loss experience. Jeff said once you get the latest they will look back from March to March. The more data you have the better. tf you are looking throughout the year at a change they can always go back and see how it is affected. Their average renewal was 4.5% increase this year. They are bringing this sho-me but he has other kinds of tracking and forms that need to be filled out the end of the year and they have partnered with online enrollment and one touch billing goes to all people. They are implementing a system to handle tracking and reporting, time saving software. This is a way to streamline and offer this program free. They are not bringing a rate and plan. Ray asked if they still have Taney County. Lacey asked about the forms and the assistance with that. Ray said it will be an advantage for the county to start visiting with the carriers earlier in the year. Jeff agreed and the more you can understand the plan the better off you will be. It is all about having negotiating power. He will make sure there is something on the table that will give them the ability to bargain. Jeffgave them the counties that they have. Amy asked what the plan is. Jeff said it was Cox and this product can be interchanged to the network you want. Paula asked if you can have them both. Jeff said you can butyou will pay about 10% difference. Ray asked if you can offer it. Jeff said you can but the employee will pay the difference. United Healthcare is the one that has stepped up. Ray asked him to collaborate with Paula. 51Page 0 Thursday, March 12, 2015 8:50 AM January Term III. Adjournment The meeting was closed at 11:23 AM The Commission is adjourned until Monday March 16th. Motion/Vote - 11:22 AM t - Motion to adjourn Commissioner Weter entertained a motjon to adjourn. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter,: Bill Barnett i Ray Weter Presiding Commissioner, Ray Weter „./.itill'll'lizillbjill,lk,il,&:I ili IIA BilrBaibett Western Commissioner, Bill Barnett D 61Page Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 16, 2015 9:20 AM The Christian County Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter Attundee Name ' , Title ' b ' Statud- rr Arrived . Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 9:20 AM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo,C2 Supervisor Brent Young and Highway Administrator Miranda Beadles. The Commission met to approve the agenda. Commissioner Weter entertained a motion to approve the agenda for Monday, March 16, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, C2 Supervisor Brent Young and Highway Administrator Miranda Beadles. The Commission met to approve and minutes or financials. There are no minutes to approve. Under financials Shawn Kinnard appeared last Thursday to discuss a penalty on property taxes and had talked to Ted and the check has not cleared his bank. He was asking for a waiver of the penalty. The Collector told him the Commission is the only body that could waive the penalty. Since the check wasn't 0 processed there is no proof that the check was sent. It is Ray's belief that they allow the penalty to stand. Bill had no comments. Commissioner Weter entertained a motion to not waive the penalty for late taxes for Shawn Kinnard. January Term Monday, March 16, 2015 9:20 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Miranda Beadles-Highway Engineer & Brent Young C-1 Road Department Bid Decision - Bid Decision-Tandem Axle Dump Truck The meeting was attended by Commission Secretary Cheryl Mitchell, and Jim Billedo. The Commission met with Highway Engineer Miranda Beadles and C2 Supervisor Brent Young for the decision on the bid forthe Tandem Axle Dump Truck. Miranda recommended accepting the bid from Summit. It includes a 7 year warranty. Summit and Tri State both met the specs. The Bus Andrews bid is the same from all bidders. The dump bed, tarp and spreader will be done at Bus Andrews. The cost is $784.26 for the extended warranty. Commissioner Weter entertained a motion to accept the bid from Summit Truck Group for the International which is $10,000 less than the Tri-State bid and the options included in the bid specs including the dump bed, spreader and tarp awarded to Bus n Andrews. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Christian County Commission Discussion - CERF Auditor Results Discussion The meeting was attended by Commission Secretary Julia Maples, Amber Duran, Ted Nichols, Danny Gray, Paula Brumfield, Lacey Hart, Kay Brown, Theresa Campbell and Kelly Hall. The Commission met for the CERF Auditor Results Discussion. This meeting is due to the Audit of the County by the CERF Auditor. Ray received a letter regarding the audit. Ray said in the Assessor's office penalties were waived for 45% of late filings. Danny said there are six reasons why they waive a penalty. They couldn't edit a record without it issuing a penalty. That has been fixed. They had 806 new to county waivers last year. Ray said they are captives of the system. Ray said this is the first letter they have received. Bill asked if we have to write a letter back to them. Ray said he didn't think so, they are dealing with the certain offices. To move on to the Recorder. They find $7 is being remitted instead of$6. Kelly said on the federal tax liens they sent $7 and it is corrected now. Kelly said it is not a huge amount of money so she didn't worry about it. Ray said it would be the right thing to do to make an effort to get the money returned to the county. Ray said the Collector's Office was ok. In the County Clerk's office the enrollment forms were not transmitted within the time frame. They were up to 10 days 21Page January Term Monday, March 16, 2015 9:20 AM late. They recommend they be submitted timely. Paula said it is submitted immediately now. Ray said they indicated the Clerk is knowledgeable and complied. The Treasurer's office is submitting in a timely manner. Ray said they are talking about this becadse it is the first time we got this and he thought it would be good to air it out. Ted said CERF goes through and picks out certain counties. Ray said other than procedural issues there is nothing catastrophic. Bill said he thinks we went through it pretty good and is glad we addressed it today. III. Adjournment The meeting was closed at 11:11 AM The Commission is adjourned until Thursday, March 19, 2015 Motion/Vote - 11:11 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Row (DIAA. , Ray Werer Presiding Commissioner, Ray Weter BilrBarhett Western Commissioner, Bill Barnett 31Page 2.4.a 1L"r,3 3 CERF COUNTY EMPI.OYEES' REI·IREMI.pri· FUND MEMORANDUM To: County Elected Officials-Christian County Commissioner Attachment: Cerf Audit Report (2143 : CERF Auditor Results Discussion) From: CERF Administrative Office Date: February 27, 2015 Re: CERF County Visits As you know, CERF asks its independent auditors to visit a number of counties and review certain practices that may impact the Fund. Visits were completed for 2014. Attached is a copy of the results from your county, with any deficiencies shown in D bold. As part of this process, CERF was directed to provide this information to your office by the CERF Board of Directors. We appreciate your continuing efforts in complying with CERF requirements. If you have any questions, please contact Mary Hoisman at the CERF Administrative Office. 3 2121 Schorthill Woods Drive o Jefferson Cim MO 65101 {573) 632-9203 m Fax: (573) 761-4404 LIE¢401Pg-*14h- 1th- . 2.4.a a.-1 CIIRISTIAN COUNTY Assessor Findings: The Assessor is maintaining the Iog. For notices not returned by May 1, the Assessor maintains alog of penalties imposed and penalties waived. The penalties that were waived conformed to categories outlined in RSMo 137.280 and 137,345. Penalties were waived for 45% of tate imngs. The Assessorilidlcated that niost of thtival¥€dpenattles were tire result of a large ntimber oftaxpayers thal moved into {11. comity or taxpayers that moved and did not provide a forwarding address, therefore an assessment list was not mailed. Attachment: Cerf Audit Report (2143 : CERF Auditor Results Discussion) Recorder Findings: The Recorder appears to be properly collecting all recordings; however, seven dollars is being remitted to CERF for federnltax liens instend ofthe stc donar filing fee. The Recoriter indicated she switched computer sojhpare during me year and did not reatize that seven doltars was being rem!(ted inste{uto.f six,dollars. The Recorder indicated she worttd work with theao®vare conipany to correct theamountivithinthe sysient. Werecommend the CERF o#ice contact the Recor{Ier m discuss determining the amount of overpayment a,id iphat corrective action should be taken. The Recorder inaintains funds in an interest bearing account. The Recorder is submitting fees and interest to the Treasurer monthly in a timely manner. Collector Findings; Based upon our tests ofthe delinquent property tax penalties, it appears the proper amount is remitted to CERF. The late assessment penalty ls charged to the taxpayer and, wlien collected, it is remitted to CERF. It appears merchant license fees are property segregated between the amount due the County and the amount clue CERF and the remittances to CERF for merchant licenses are correct. The Coltector deposits att collections into an interest-bearing account, which is remitted to CERF annually. The Collector submits CERF funds to the Treasurer iii a timely manner. Clerk Findings: Christian County is a LAGERS county. It appears tliat the appropriate amounts are being withheld for eligible employees and termination forms submitted timely. However, based on our review of enrollment forms, we noted two of five enrollment forms selected for testing were not transmitted to CERF within the required time frame. The enrollment forms were 4 and 10 days late. The Depmy Clerkindicatedshe ind nof knoip why me enronmentforms were submitted late by the previoit: Depitty Clerk We recommended these forms be submitted to CERF within 15 days of hire. WK noted no other instances of non-compliance with the remaintng individuals tested, Per view of W-2's for selected participants, contributions to the CERF pension plan and 457 plan were reported within the appropriate box, It also appears checks for deferred compensation were remitted to Great West within the required time frame. 13 1-3!*Batlijgtf 1.. .2.4.a Prior to our visit, CERF notified us of reconciliation issues bet'ween the payroll reports and participant contributions. The Deputy Clerk indicated the reconciliation issues CERF - referenced were due to unusual circumstances that occurred in May, such as an incorrect buy. back calculation, an employee owing contributions for a prior pay period, and incorrect employee salary changes resulting in incorrect contribution amounts. For the months tested during our visit, payroll reports agreed to tile participant contributions submitted to CERF. We recommended the Clerk reconcile all payroll reports to the total contribution amount prior to submission to CERF, Our inquiries indicated, except for the matters noted above, that the Cierles Office is Attachment: Cerf Audit Report (2143 : CERF Auditor Results Discussion) knowledgeable of and compiled with CERF regulations. Treasurer Findings: The Treasurer deposits CERF monies into an interest-bearing account. The remittance form sent to Key Bank and to CERF identified the sources o f the fiinds that comprise the remittance. This report was submitted to CERF in a timely manner. 14 5Packet'Pd.'6 27.1 Christian County Commission 100 West Church St Room 100 Ozark MO 65721- January Term http:UChristianCount,MO.iqm2.com - Minutes - Thursday, March 19, 2015 8:50 AM The Christian County Courthouse. I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name u l- . , ·,f, Title ,-01- . 3 .., Status < . Arrivdd Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:52 AM Christian County Commission 3 Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, Jason Stutesmun, C2 Supervisor Brent Young, Scott Grider and Highway Administrator Miranda Beadles. The Commission met to approve the agenda for Thursday, March 19, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 4 AYES: Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, Jason Stutesmun, C2 Supervisor Brent Young, Scott Grider, Highway Administrator Miranda Beadles, Glen Pace, Judy Trupp and Ted Nichols. The Commission met to approve any minutes or financials. There are no financials. Commissioner Weter entertained a motion to approve the minutes for Thursday, March 12th and Monday, March 16th, 2015. 0 n January Term Thursday, March 19, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett· ' Motion/Vote - 9:00 AM Glenn Pace-Human Resources Discussion - Employee Manual & Matrix Discussion, The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, Jason Stutesmun, C2 Supervisor Brent Young, Scott Grider, Highway Administrator Miranda Beadles, Paula Brumfield, Judy Trupp, Ted Nichols, Lacey Hart, Amy Fite and Amelia Wigton. The Commission met with Human Resource Consultant Glen Pace regarding the Employee Manual and discussion of the Matrix. Commissioner Weter led off by saying we are operating under a new policy that was mandated by the change in status to a first class county. On page 8 of the employee manual there needs to be a change regarding the way that reads. The Commission discussed and approved a salary change procedure that appeared on page 9. The rules changed, the elected officials have the authority to set the salaries of their employees. They don't have to submit to the commission but they do submit to the auditor for budgetary purposes. The commission n wants to have a note about the change. Julia said the change needs to be made in the manual regarding the page 8. lt conflicts in that it says the raises will only be given on January 1. Amy Fite said the statutes are not the same for all the elected officials. Julia said that is correct. Ray said that is correct and John Housely has given his opinion but has given situations where it has been challenged by elected officials that haven't been covered and they have always won. Glen said there is no consistency and it appears going forward that everyone can make those decisions. Glen said as a word of caution you need to look forward in the long term. It is not just this year, it locks you in forever. Ray said he has tried to make that prominent in the minds. Amy said we are committed in 2015 and we can only make our decisions based on that. Going into 2016 we don't know what that will bring. We could be in a position to modify salaries and we can make them based on the allotted amount. Lacey asked if there were statutes for non elected officials to maintain pay increases and John Housely said there could be an instance where they may be taken back. Amy understands that no one anticipates that additional money in 2016 and budgets will be the available. Ted feels that it will be similar to this year next year. We all have to be conservative with what we have this year and next year. That is how you manage your budget. Glen said we need to change the language on page 8 and 9 and it is critical we have a formal procedure in increasing wages. Thern is paperwork that transfers from the elected official to the auditor to the commission to view not sign and then to payroll. The form we have is acceptable. There will need to be a job title on the form. Lacey wants the form to say who they are replacing if they are replacing someone. Glen said he will work with her, they are pretty standardized forms. Ray said Glen will modify page 8 and 9 and visit with the auditor and work on the change of salary form. Bill said he is having trouble with the fact some office holders that can and others can't give the raises. Julia said the Treasurer and Public 21Page January Term Thursday, March 19, 2015 8:50 AM Administrator and the Auditor do not apply to the statutes. The road crew falls under the commission. Bill wanted to know if they can give raises in the middle of the year. Glen said they have the ability but whether they want to is another option. Lacey said it ' is contingent to being within their budget. Ray said what he thinks is if the Public Administrator has some extra funds he can challenge that statute and history would indicate he would prevail. Julia said the commission has had a sense of fair play. The Commission now will move on to the discussion of the Matrix. Ray said what he hears is they have people in the wrong category or their job title doesn't match. Julia said she will take the blame for part of that. Ray said he came in with the thought there was an air of dissatisfaction. Lacey said the Matrixes that she has looked at appear to be overly broad. When you have a $10,000 or $20,000 gap it makes it difficult. You need skill levels and take into account seniority and reward it. Miranda said the road department was not detailed enough. They just wanted to put something together that was a little more detailed. Glen asked to explain what the matrix represents. The headers are the recognized categories by the United States, Department of Human Resources, these are the categories used. They went away from individual and put together a category. For example all [aw enforcement are service workers. That is how we put this together. The ranges are deliberately broad. It is set up so people will not get to the top. The state of Missouri is in a disaster mode because some people are at the top of their range. Glen said you don't recognize seniority. You move by length of service. There will always be criticism but these people are in here by job descriptions. Something this county needs is job descriptions. Julia said the matrix has worked very well and the Commission has worked hard on getting everyone to the beginning. Ray said Miranda has worked on job descriptions and he is very impressed. Jason said one of the biggest issues they have dealt with is that on a matrix scale the men are always at the bottom and have never went anywhere. They can hire a guy in and he makes.50 less that a person that has been here 15 years. In order to make a matrix work we need to make sure they don't stay at the bottom. Ray said those things are a matter of economics for the county. Economically if the Commissioners feel like there is not enough room in the budget for that it will restrict what happens as far as salary for every employee. If the sales tax revenues are positive raises are more likely to be considered. It the county is facing losing revenue then it makes it more problematic, if the county is trying to figure out how to build a courtroom that makes it more problematic. Glen said to reiterate it everyone in the county was underpaid. That is not a reflection on the matrix it is a revenue problem. An infusion of cash is what is needed. Miranda asked Mr. Pace if there is any objection to having a little more direction and organization within the department and the pay scales fall within the matrix. Glen said it is not acceptable, as soon as you take a department our and create special circumstances the matrix falls apart. What Miranda put together is very detailed and he would like to speak with her later. Lacey asked where the categories came from. Glen explained how that went. It becomes much more difficult to manage and explain to auditors. Amy asked if she needed to discuss with Julia or now questions and changes she has. Julia said we need to have the form letting them know when the employee is replaced. Amy asked if the list is sufficient or does she need to bring this up in this 31Page January Term Thursday, March 19, 2015 8:50 AM meeting to get approval. Glen said he hasr't seen the list but he would discuss it with her outside the meeting. Amy said within their office they have senior professionals. It would seem appropriate to subdivide a senior professional based on responsibilities. Amy would ask that happen. They want to have office and clerical three. Glen said that is definitely an option. Ray said Amy and Glen need to collaborate. Amy said her other question is the investigator/it needs to have a category based on the nature of that job. She has used the 2012 range for salary. That is different than the salaries on the matrix. Amy said she knows the commission values the employees that work in this county. There are people that figure out how to compensate and show the employees how they are valued. The elected officials can't do the job without the employees. What is the process for discussing what the ranges should look like for adjusting. Glen said approximately every four years organizations look at and adjust. The ones we have now are out of date. They do need to be looked at. They are out of date but not unrealistic Amy said everyone should be at the middle of this range bythree years. We have the finance range that restrains this. Ray said the idea should have one critical addition. "Economics permitting". Glen said unless you are flush with cash you don't have those people in the middle. Brent said if you can't get there don't set it there. Ray said the ranges are goals not promises. Ray said Glen is going to' change the pay increase language and visit with Amy and Miranda. Glen said he will meet with anyone that wants to discuss anything with him. Bill said they gave raises in the past but they gave them to everyone. Ray said in a recent conference the county talked about the problem and there was a raise of percentages based on years of service. Bill said the people that have been here the longest should be rewarded for length of service. Commissioner Weter entertained a motion to adjourn the 9:00 a.m. agenda item. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ' Motion/Vote - 10:06 AM Steve Brown-Great River Associates Bid Opening - Stonehollow N.I.D. Bid Opening The meeting was attended by Commission Secretary Julia Maples, Carson Elliff, Scott Crabtree, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Scott Grider, Highway Administrator Miranda Beadles, Jerany Jackson, Great River Associates, Tracey Wagner Darcy Pohlmann, John and Ethel Beyer, and Curtis Deonnig. The Commission met with Steve Brown, Great River Associates to open bids for the Stonehollow NID. They received one bid. The bid is for $103,426.00 and is from Blevins Asphalt. They will provide the maintenance bond at final inspection and become part of the contract documents. It was issued by addenda. Carson said the estimate from Steve was $110,000.00. Carson just wanted the homeowners to understand. Steve wants to review and run it by 41Page January Term Thursday, March 19, 2015 8:50 AM Selmore Special Road district and make a decision in two weeks. Carson said there are several homeowners present and asked if they had any comments. Carson said the homeowners are satisfied with the bid. Darcy said they are thankful the bid came in the way it did. They asked for a heads up on what is going on because they have a facebook page that they can let homeowners know what is going on. Bill said the concern is the crown and asked that they put that back. Selmore and the County be out there to watch what is going on. If they are not doing something right shut the job down. Is there a time frame. Blevins said May is when you do the chip and seal. Once they do the grading work they will go right behind it and do the chip and seal. Commissioner Weter said they will come back Thursday April 2 @ 9:00 am with a recommendation to approve the bid. Commissioner Weter entertained a motion to revisit this April 2 @ 9:00 am. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Bill Barnett AYES: Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Greg Williams-Connell Insurance Discussion - Work Comp, Property & Liability Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, and Lacey Hart. The Commission met with Greg Williams with Connell Insurance for an update in Work Comp and Property and Liability insurance discussion. Greg said we have some good news. As far as bidding it out we bid it out and Midwest Public was 20% lower than the other bids. He wanted to brag on MPR. They reviewed the injuries and noticed they had some injuries regarding back injuries from not stretching so there are no discretionary claims in the sheriff office. They want to analyze and help reduce the claims. They look at claims against dollars. Our claims management was 1.39. We are now at.98. That is what Kevin from MPR has done. Bill asked about the road crew. Greg said they are getting better. We have turned the corner. They take 3% of our premium to be used for safety equipment, we have $2500 to use. If we renew with MPR it is not a use it or loose it. That 3% resets if we renew this year. Greg said we are in a very good position now. Ray asked if we have had any work comp with general staff. Greg said a couple but most of them come from law enforcement side. Ray asked about the Deputy that wrecked his car. Greg said that would have been a work comp claim. Ray asked for the data, Greg said he would get it. Ray said they need to discuss property and liability. Greg said they don't have any issues. About half of all are claims are law enforcement and the other are employment practices. Greg said they like to get the details and make sure it doesn't happen again. Ray asked about the rumor of MPR's financial stability. Greg said they are stronger than ever and they don't co-mingle funds. They are very transparent and Greg wouldn't work with them if there was any questions. Greg said as far as the renewal goes maybe the first part of June. He wants to present a lot of things. Greg said they 51Page 3 January Term Thursday, March 19, 2015 8:50 AM always want to know about improvements. Aaron Ambrose would be able to come in and talk to the sheriff and commission about the different issues with adding a courtroom to the Old Courthouse and using a modular opposed to stick building. Greg said it is low risk to move the sheriff admin in another building. If you get to that point they can give them an estimate to help budget. III. Adjournment The meeting was closed at 11:20 AM The Commission is adjourned until Monday, March 23, 2015. Motion/Vote - 11:20 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Monday, March 23, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett D Qu elti i Ray Weter Presiding Commissioner, Ray Weter iIi-B arna Western Commissioner, Bill Barnett duLNUAD Sue Ann Childers 0 Eastern Commissioner, Sue Ann Childers 61Page D Injured at work? In the event of a workplace injury, please contact the Midwest Public Risk workers' compensation nurse line 1-855-477-2266 24 hours / 7 days a week Rx Group # BM2148 Rx Bin # 010553 6..£ 14 To speak with MPR's workers' compensation employee advocate, call 816-292-7500. 1 Lit 1 U,/ 3 „ IW /11 MPR 4 MIDVVEST PUBLIC RISK O ME-CTI N G A 1 1 END ED-'5 Note: We request the following information in case we need to contact gou. Thank goul Date: Meeting: -1-0(10/eli loo,mer TKJ,/4 Yv f k(Gop, Name (rl1Mlow #limp-0£al - Na 26(e (Flease Brag- Comoanu/Title Company/Title I.g.. #j; H 6fr;*4411 'LA @laUrLQA Ort, 2320 SuA, business Address (Litj business Add ress Citg 139- pas- 066,-7£71 rhone number -Phone number emaiiladdIress , , Jsrness Addreis f i , 041 9/7-443-·09,/ ' , 0 . +I 4 Fhone number -.£ W business/Address (Litil busine55 Address 041 9/9- 464- El <-4 rhor,enumber rhona number cA<46+ree@ 61•11-3 Atpln 14 . CO* email address email address Christian County Commission 100 West Church St Room 100 Ozark MO 65721 0 .../ 613- January Term , http://ChristianCountyMO.iqm2.com - Minutes - Monday, March 23, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attdndee Name 1 90. , Titli33, 3 - - 1 + 7 Status" *rri,ted h Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Excused Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:50 AM Christian County Commission 3 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan, Planning and Development Administrator. The Commission met to approve the agenda for Monday, March 23, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner F. SECONDER: Ray Weter, Presiding Commissioner AYES: ' Ray Weter, Bill Barnett , Motion/Vote - 8:55 AM Kay Brown-County Clerk ' Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan, Planning and Development Administrator. The Commissioners met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Thursday, March 19, 2015. There are no financials. 3 0 January Term Monday, March 23, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Mt. Sinai Road-G2 The meeting was attended by Commission Secretary Cheryl Mitchell. The Commissioners met with Planning and Development Administrator Todd Wiesehan to accept the right of way for Mt. Sinai road into C2 Road District. The owner is Mary Fisher. It is on the south side of the road caused from doing a lot split. She is dedicating the part which is short of the 25' requirement. Commissioner Weter entertained a motion to accept Mt. Sinai road right of way into C2 Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett III. Adiournment The meeting was closed at 9:02 AM The Commission is adjourned until Thursday, March 26, 2015. Motion/Vote - - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Thursday March 26, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter Presiding Commissioner AYES: Ray Weter, Bil[ Barnett Qaj, lt)£L i Ray Weter Presiding Commissioner, Ray Weter 21Page 0 January Term Monday, March 23, 2015 8:50 AM 111 Barnea Western Commissioner, Bill Barnett 0 3 31Page 0 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 529€=&9*. January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 26, 2015 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Ray Weter Attendee Name Title Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Vacant Position Eastern Commissioner Excused Norma Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present IL Agenda Motion/Vote - 8:46 AM Christian County Commission Minutes & Financials Approval - Approve Today's Agenda The meeting was attended by Commission Secretary Julia Maples. The Commission met to approve the agenda for Thursday, March 26, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNAN]MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - 8:47 AM Kay Brown Clerk of the County Commission Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Julia Maples. The Commission met to approve any minutes or financials. Commissioner Weter entertained a motion to approve the minutes for Monday, March 23, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 3 Motion/Vote - 8:47 AM - Motion to approve Court Order January Term Thursday, March 26, 2015 8:45 AM Commissioner Weter entertained a motion to approve the Court Order #03-26-2015-01 for March 2015 Cart in the amount of $116,877.74. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner · AYES: Ray Weter, Bill Barnett Motion/Vote - 9:04 AM Todd Wiesehan-Planning Development Administrator Right of Way Dedication - Right of Way Dedication Burk Road-Common 11 Road District The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Planning and Development Administrator Todd Wiesehan to accept the right of way dedication for Burk Road in the C2 Road District. The owner is doing this due to a lot split on the west side of the road. Gerald Burk is the owner. Commissioner Weter entertained a motion to accept the right of way of Burk road into the C2 road district. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner 3 AYES: Ray Weter, Bill Barnett Motion/Vote - 9:06 AM · - Motion to recess until 2:00 pm. Commissioner Weter entertained a motion to recess until 2:00 pm. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett Motion/Vote - Phil Amtower Emergency Management Director-Hazardous Mitigation Plan Update Discussion - One or More Commissioners Will Attend Meeting Ambulance District 1750 S. 15Th Ave Ozark , III. Adiournment The meeting was closed at The Commission is adjourned until Monday, March 30, 2015. Motion/Vote - - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Monday, March 30, 2015. 21Page 3 January Term Thursday, March 26, 2015 8:45 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett 3 31Page -938-'///A. Christian County Commission 100 West Church St Room 100 (zark MO 65721 January Term http://ChristianCountyMO.!qm2.com - Minutes - Monday, March 30, 2015 9:20 AM The Christian County Courthouse L Convene The meeting was called to order at 9:20 AM by Presiding Commissioner Ray Weter Atten8ee Name "1'1ND'i€ R Titld,, s - 6 .0- 94 .· , Status ·..,1 kK.*rriv-ed Ray Weter Presiding Commissioner Present 9:20 AM Bill Barnett Western Commissioner Present 9:20 AM Vacant Position Eastern Commissioner Present 9:20 AM Kay Brown County Clerk Present 9:20 AM Cheryl Mitchell Assistant Present 9:20 AM IL Agenda Motion/Vote - 9:00 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Christian County Democratic Chairman Jim Billedo and Terri Goodall Chief Juvenile Officer. The County Commission approved the agenda for Monday, March 30th, 2015. Presiding Commissioner Ray Weter called for the motion to approve. RESULT: ADOPTED [UNANIMOUS] d MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers P Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Christian County Democratic Chairman Jim Billedo and Terri Goodall, Chief Juvenile Officer. The County Commission had no minutes to approve. 0 The County Clerk submitted Court Order 03-30-15-1 to transferfunds to the COLE in the amount of $ 100,000.00, leaving a balance of $ 400,000.00. 1 January Term Monday. March 30, 2015 9:20 AM Presiding Commissioner Weter said COLE was in the red on Friday this transfer should cover the expenses. Presiding Commissioner Ray Weter called for the motion to approve. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett $ ABSENT: Sue Ann Childers Motion/Vote - 9:30 AM Terri Goodall-Juvenile Discussion - Personnel Discussion The meeting was attended by Christian County Democratic Chairman Jim Billedo. The County Commission met with Terri Goodall, Chief Juvenile Officer, for a personnel discussion. Ms. Goodall said she would like to change two positions in the office. Ms. Goodall said this would be a change in a part-time and a full-time clerical positibn. Ms. Goodall said her part-time employee, Kathy currently works 20 hours a week and she is retiring after 4 years of service. Ms. Goodall said Miranda has worked in the circuit for 8 years and is a full-time employee. Ms. Goodall said Miranda has gone through specialized training and has become an expert in specialized coding and has won awards for the circuits by keeping the hearings on time. Ms. Goodall said she would like to make a change within her existing budget and move money around but not to increase the budget. Ms. Goodall said her employee, replacing Kathy, would work 16 hours a week. Ms. Goodall said with the reduced hours for the part-time replacement the money left over would go for an hourly increase of a $1.00 per hour with sixty cents coming from Christian County and forty cents from the Taney County budget. Presiding Commissioner Ray Weter asked are they Circuit or County employees. Terri Goodall said these are Circuit employees that are paid from Taney and Christian Counties. 21Page rt January Term Monday, March 30,2015 9:20 AM Presiding Commissioner Ray Weter said he did not know if the county has the authority to make these changes or should it go through Circuit Judge Johnson. Commissioner Weter said this decision would be pending the approval by Judge Johnson and Taney County. Presiding Commissioner Ray Weter said this is a part-time employee that is not eligible for benefits. Ms. Goodall said the position is a part time position ineligible for benefits. Kathy the part time person would fully retire. Is 16 hours a week Miranda would receive 60 cents because of the reduction of hours it will free up the funding Western Commissioner Bill Barnett asked Ms. Goodall if she was aware that there would be no increase in next years budget for this position change. r.3 Terri Goodall said she will obtain the approval by the Circuit Judge and the Taney County Juvenile Department and give a copy to the County Commission. Presiding Commissioner Ray Weter entertained a motion to approve the staffing plan proposed by the Chief Juvenile Officer pending approval by the Circuit Judge and the Taney County Juvenile Department. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - Miranda Beadles-Highway Engineer Bid- Bid Renewal-Cutting of Right of Ways The meeting was attended by Christian County Democratic Chairman Jim Billedo, Common 2 Road District Supervisor Brent Young and Highway Engineer Miranda Beadles. (0 The County Commission met with Miranda Beadles to discuss the renewal of the bid price for cutting of right-of-ways that was submitted last year. 31Page D January Term Monday, March 30, 2015 9:20 AM Presiding Commissioner Ray Weter asked would we be able to have the option to renew for the same price for the next two years. Miranda Beadles said there was only one bid submitted by Vaught and Company and she will check with them. Western Commissioner Bill Barnett asked did we use them at all last year? Common 11 Road District Supervisor Brent Young said Common 2 Road District used them. Presiding Commissioner Ray Weter entertained a motion to award the bid to Vaught and Company for another year at $57.00 per hour. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 0 SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - Joey Kyle-Sheriff Bid - Bid Renewal-Officer Equipment, Install Equipment& Vests for Officers The meeting was attended Captain Rod Wells, Sheriff Kyle, Deputy Keith Mills and Deputy Daniels Wells. The County Commission met with Captain Rod Wells, Sheriff Kyle, Deputy Keith Mills and Deputy Daniels Wells to for a bid renewal with the following companies: * EDI Plus bid renewal for Officer Equipment to extend through April 14, 2016. * Radiophone Engineering, Inc bid renewal for the installation of the officer equipment to extend through April 14, 2016. * Kelly's Police & Tactical Supply Installation bid renewal for the officers vests to extend through April 14, 2016. Western Commissioner Bill Barnett made the motion and Presiding Commissioner Ray Weter seconded the motion. 41Page 0 January Term Monday, March 30, 2015 gao AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett . ABSENT: Sue Ann Childers Motion/Vote - Public Building Corporation Discussion - 2160 : Annual Meeting of the Public Building Corporation Those present for the meeting was: Presiding Commissioner Ray Weter, Western Commissioner' Bill Barnett, Frank Lorenz, Steve Stewart, Bob Massengale, Phil Short, Greg Hanks, Ken Fitzpatrick, Eric Peterson and Dick Bartow. Presiding Commissioner Ray Weter and Western Commissioner Bill Barnett met with the Public Building Corporation at 11:00 a.m. The minutes forthis meeting are held in the Public Building Corporation records. Presiding Commissioner Ray Weter called for the motion to open session with the Public Building Corporation annual meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Sue Ann Childers Motion/Vote - Kay Brown-County Clerk Discussion - Swearing in of New Commissioner-Sue Ann Childers The meeting was attended by Sue Ann Childers, Planning and Zoning Director Todd Wiesehan, Treasurer Karen Matthews, Christian County Headliner News Reporters Amelia Wigton and Amber Duran, Collector Ted Nichols, Dwight McNiel, Marcella McNiel, Kevin Elmer, David A. Childers, Matthew Childers, Director of the University of MO Extension Gordon Carriker, Terry M. Muns, Extension Council member J.J. Leek, Ralph Slavens and Alice A. Hartley. The County Commission met to swear in the newly appointed Christian County Eastern District Commissioner. The County Clerk read the oath of office for Eastern Commissioner Sue Ann Childers. Eastern Commissioner Childers recited the oath after the County Clerk and everyone welcomed the Eastern District Commissioner Childers. D 51Page 3 January Term Monday, March 30, 2015 9:20 AM III. Adjournment The meeting was closed at 2:15 PM The scheduled agenda for Monday, March 30, 2015, was completed and the County Commission adjourned and will reconvene Thursday, April 2, 2015. 11, li)£6£ 1 Ray WEffer Presiding Commissioner, Ray Weter Ielw*** Bili-Barhett Western Commissioner, Bill Barnett 0 61Page D.WE 0 CERTIFIED COURT ORDER # 03-30-15-1 STATE OF MISSOURI >SS. COUNTY OF CHRISTIAN January2015 Term, In tile Christian County Commission of said County, on the 30th day ofMarch 2015, tIle following, among other proceeags, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 100,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 400,000.00) D Ray yiet¢r, Presidiog Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 30th day BffIBarnett, Western Commissioner ofMarch, 2015. 4 4- Vacant, Eastern Commissioner Clerk#the Christian County Commission 0 19***PEER 0274 .1 Christian County Commission Ray Weter Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 30, 2015 Vaught & Company . - *4 79 » 4 ¢ /4,2 % f >:44 1,·- 0. 2 er. , Attn: Scott Vaught ue \-6 ¢4 j::· 1194 St. Hwy BB t. .. , Crane, MO 653331 6 0 42.1,1 44 Dear Scott; .221.4 -,0..i#. I . 004122·5· . Theitbristiah County Qqmmission*voted today tb ' exercise our' rl* to,:,., renew-',.the iftuttidgi of, ,Ri·ght: 6,i}39>91.% cbh*trAkt,3,Wi·EM Vaught & Company' ·· ' 4 foA Ihhothet year ht' the kiuoted•*i'ce: of ·$,0904 per 'hbur. We '.; ve- 1 4 :11 *ry"S...'. - f ap'pee'f'Kt¢ our 441?ki#g Wk#t:Ld@bfAAndilbok for;Ilia!41&to doing business wit}j you :¢gain tifiyeqr.72,'Jew..itgrm. e#pir@srkarch 30, 2016'. 1 ·: 6 4**1* 4%/.42' It.. Y •11-- Bill Barhett Ray Wetdr Not Appointed Western Com'missidneho Presidirlg Commissioner .0 Eastarn Commissioner 14.1 ..... : C /4 - f * I ' 4. 4 4. 0 t. , B 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov . 71'99'0848. 2 i wr=.· rr- c._92.5.aL Christian County Commission RayWeter Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 30, 2015 .. EDI Plus Attn: Steve Eidson. 464. .: 4.11, 2 Le .8 1250 Kinder - .... .94 1% .3 4 4 '*i , 11:11 < Nixa, MO 65714 , @ 'L a A*:, 1 * :. Dear Ste@.,',0 '4 . · " t A 111 f:y The Christian County Commission voted todp* to renew the bid *r 96· j ·· '/ 0* 4 . · Equipttlenti of':.bfficers to.·EDI Plus...lhe€-Elill;renewal lis good ·.·tEpukb....: April/14, 12016. *W@%"p#FWEiSte'IliZY;it bdsifids*-.witillyou. ..·, 04 :?: 1 ii I *·t ' ··1· 1 1 #*932* 11/3 Z rita· 1 1 ,-.=: 47 Jl> 1 44 j .··· f 11 .. if 112.tij 4:il LL? 14*;,1 124. i».' 423 ;,6 ·'·6: 2 1 t,.' 6 44' 5.7 13*l'·11'il·tr# 14 ./* R B .. Al '4 1 11: [4 11 1 0.· 0 g !-1 i ; 5. 7 -1 -1 +ij N. ir , 4 3 tri:,I lf} AM-9| rew*l *1' '1. Sincenalpy l'1+Al-*.144 .177 4'-11';-ifir,+-4.-0.«-As t '9' t'*F i 4/1 :41 ff i i 1 1 3.71 0,91 Fri : 34, , a: . 'r. 11·4. - . , 4 4 ' tih,ly·, ,) / I}. A , i -,i*..»t..4 ;ir i- 1 w /1 368*4 h .ttle. lit I 'r.- *9 1.-1-73 t.·,p. 1 .1 .:f 1 rjr il £6*7.* i El 1 /9 · 9 !,1 1 j 1-0 11 4, ........ . .r t ........... 4--f · Bill 'parnett·, ll,, 0 4. $... . r ,/i *af.« 2 j' Ray Water Not Appo,inted 4 ! 7 Westdth Commissioner Presiding Commissioner Eastero: Commisgioner 11:1 -4 . : 1 .. 0 14 . dy t: .2 1 7 .-,4. I. I , f c ./ ,. - » - 11 4.: · - te 1 14 4 1 It 4 b i ' I 92 6 0 41 . 1 '29.., 2 P D. . 4... 100 W. Church Street, Room 100, Ozark, MO 65721 P: 417-582-4300 F: 417-581-5924 email: countycommission@christiancountymo.gov -„---„:=t.-1 U RdeR@ted:a , 2-4=-:==:mo. - .1 _ :10,4 -2.220E L...3 Christian County Commission Ray Weter Presiding Commissioner Bill Barnett Western Commissioner Vacant Seat Eastern Commissioner March 30, 2015 14-93 . John W. George r 1 2 11 9 e. . i 2 71£ 4 *f. : "28 1 . 4 :: Radiophone Engineeriog, Int:' A f 534 W. Walnut.Street· Springfield, 'M0465806 4 . ·,<19· Dear Mi'.·;George *,· I .....#141 1 . 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M./Al=./.9 4&:42;y'le# E :aitvro ·z,xad:*¥Yt99 ·ir - e,1:»1#fiE-,if % lael =:1 5.%& 'R-%22 Nt t:14' 8.44 6 1 2 tae:ffIC a»li -p«3 ---4-3....,28311,2,fijijart,Mi> P 1/1 .:14:.t.. %@51 GOVEENOE oF MISSOURI Jur.uGON Ck:ry JEUDXW.U.USNIXON 00'=RNOB 65102 2.0.Bm,720 £573) 751-32232 March 16,2015 SECRETARY OF STATE Sir: I have the honor to advise that I bave this day made the following appointment to office: Sue Ann Childers, Democrat, 6006 North 27th Sir=t, Ozark, Christian County, Missouri 65721, as the Christian County Eastern Dismict Commissioner, for a term ending when ber successor is duly elected or appointed and qualiEed; vice, Ray Weter, resigned. Please issue Commission accordingly. Respectfully €Nbmitted, J*ah W. 04) 14 IXOn Governor J,21£10 w•,w.governor.mo.gov 46 d :I .N Attachment: Appointment E. Commissioner (2162 : Swearing in of New Commissioner-Sue Ann Childers) MnETING Al 1 r_NDE.E.,5 Note: We request the following information in case we need to contactgou. Thankgou! Date. 3 J '50 j 15 Meeting: C La. ct 67©14/ L.1 Name(M ease o Name (M ease print) C krbAiA»· Co A·41}o/ 5.1/l) A re/L 0& c Cail.81 Compan47-it|e Compang/Title 100 C h u,C 1-· 0'z€AL business Address Cit.g 5usiness Address Citg Thone number rhonenumber . emdSaddIress email address I & r ¥.tele/,l } ear,4.-C- Name (fle,se print) *' „l954(print) f .,W ./& 1, . t.. Compang/Title LJom pang/Title i j 1 1 .1 . business Address .1 Citvt i ¥ ·· 4 15,lkihess Addreps Gig fhone number ' . rhona number '*"a Lr*e.r .. emailadAIness emaidladdIress 1 LA&*-igaus BA#44- *99 Name (rl ease prfilt) Namekrlea5e pdnt) Compang/Title Olk»t/90 CDOUX' Compang/Title business Address 013 * businessAddress Citg Yhone number rhona num6er al addIress emaiilad& ress O MEETING Al j ENDE.E.'5 - Note: Werequest the following informationin casewe need to contact gou. 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(3,:g 214 jil 13 il -1 )111 (l:lq !5essA#,rOs f 1 i j 'r Citg 1 8 !19 ;1 - -691'n rn .V , 1 4*71 1, 12· r .1.- W IVA , LU64-00 k -7 n # 14- 11. .1 , 1 0 "-1. r , .i il 2 4 = 4 2 0. 1 Affikase p.rint) , ' , Fil 3 V -1.1 r F { tilie irleat,9 rj#t)! 8 11 1 1 ! 1 '* F, Irr , lf- TI.[ . !,a.W' 11 „ ID{·mil ailifj**in 'libi 1'11| Compang/Tide b# 61]r --' 3_5331_ ..O-*laompant'&-t--11,= J-. 1 1,3 1 1 11 97.fli;- Tir .24- lf? ·-6 f i i Fff Cff ' tr 1 --22 , ' '1 ' 9 1*1 . 1,u> 15079 4, w Name (Mease print) N.1 419 8 rint) / N o-,Zett&-A,(CAh d Compang/Title Clmpang/Title usiness Address Citij business Address Citg fliane number rhone number il add,ress ema\ ad& ress O MEETING All ENDE-25 Note: We request the following information in. case we need to contact gou. Thank goul Date: Meeting: A Ll Et A . 440€r 1-69 Name Crl ease print) Name (fl ease print) Compang/Title Compang/Title Business Address Citg Business Add ress Gig (4171 677- 4115 rhone num ber ,· Rhane:number emaiilA £ fl.A,./-41 ep Fl'656 4 (ej/p. 7 f .31--,«=.Tru>-- _--40·<\ ht 1, ·· -r--- . -at. · i add ress -2 -- / r. I.{13(] ness -94 %69. rh ri *4-PIA RLAVEIDE W, L \_elme (flease print) rit- le-i 'Tr? i Compang'ide L '11!il LIB lilli - - --tompan£i/1-itlE- y £ fl Ir ..1,. business Address 1 1 61/3918) 11 MI} $ 31 j i!!11 324 D.,1,essgdreys 4 11 r 1,1111. Citj C V,73 AP,7- 4978 7 2 2 ..1 1 -- hone number -33'·Agne numer 0 emai&ad,1ress emaiil addIress Name (MCase print) Name Crl ease print) Compang/Title CompangTitle business Address Citij business Address CitY rhone number fhone number 0 emaid address emaiilt addIress Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 JanuaryTerri http://ChristianCountyMO.iqm2.com / L. AAKIESS 68.WicE hAAMAGIER 0 Page 6 of9 Exhibit A-References List three (3) business references: 1st Company Name OZARK BANK Representative Name MAROLb tb,11 LUF5 PO. box 220 OZARK- 19(0 (05721 Address City State Zip 411-581-2621 411-581-2235 Business Phone Business Fax Cellular Phone HPHiu_ip52 0-ZARKE:Alti<:CDWI email address if available 2nd company NameTHE Ot\PriST- HOME Representative Name 2)AMM'/ All.EJ i O.O. box ID4 D DZARK. AA 0 6572 I Address City State Zip 40581 -2101 417-581-2164 Business Phone Business Fax Cellular Phone ·4Au-Ed€THE.IbAPEISTHOME.OR email address if available 3rd Company Name HEALM AAEt:X Representative Name MAW C.(RuM 51 DO Al .-Tbw Ale CETER. OZARK NIO 105121 Address City State Zip 4ll-990[-607 Business Phone Business Fax Cellular Phone MARN. DRUM€.HEALZMMEAX. F.[>M| ..email address if available r, Page 7 of 9 Exhibit B-PRICING SHEET ProducUService Size/Type Frequency Price (includes all fees) ONE- COM010430-rRANE PLACEMENT C¥ 2. COM™MED© !6TO,1 doMARIEBOR. 114-1-RAAE INTEuAPAK UNrr O•15-60!Abb438,TRANE DAIETI ME 4 13,33876 15 TON CoMPR556'A. (54'· Co8481088) , 6RUu-r-*1 oNE - HTRNM99 JRANE CRANt. *311_1,12• 04**- go, -- t- T I Reaa:r- FAL¢4*El 1, '25' /612732\,UN4£tti rafS 11 :er"' 9 1 73§ i E E Name (flease print) :1 04 :»: 5- imr- f HI i I . 4 - 0 „1,1 ,r: 11[1, i Compang/Title 4111[ 10 11 'IN q .tifY. 1 -6 ,-- --7.--·-5---€bompaii£FTibler.3·- UY -' r: P $ iri ?[r-. 0/1 r 16 litilli 1 911 1.rT. I 9-ir-r--pw i business Add L'j®4413* 3,Esgness arress 1 ,! 1 li 1 -f Litg 4/7 76-7 2235 r1 A .EN C- 11 .4 1 fhone number -£ - "£ CZElicAe number 34Ly".91 - p.obek 2. 9-4120.822«--7-*-66--'2-9 -3/ 0,9 emaiijaddress emaiill addTire55 CE,1-VJC Name (Mease print) Name (Mcase print) E»,r'cflv-3)c,_00 re, Compang/Title Compang/Title P.D. 86, St<3 B>,reoldi e 14- business Address (Lit.g Ibusiness Addres C)tg 417-Scs-\663 Fhone numbcr rhone number |Ou.-1434 1,--5 p 9 9 ¥Wqi,• C-hv,.- al addIlrc55 email address 1 WEEU-M-Ftl--5] SCOTSMAN An ALGECO SCOTSMAN Company torage Containers t I *:5 r. 1 fl 4, 4 1 elimy.ayv. i J F-z# 9.91 B 1 ,¢1 IIl 4 l 4 4 - 1 I...IL 2 rb 7 1 4 25 2923'44/4 /'.. ' -'' ,Asist. 4'1 ' r, t€! /'*1 / 't? 11 · $ +5 v..•tr.*•/ 44%4&"ES<%dhES#98'44.*R. 44- 4 A > z. .ff:*.142' r#,t' I 'l . . 4-_.ar.uf_.7 4 jall-ica_-W:* ;, i-Vid 6 e at all the space you need for storage and warehousing... etheryou require storage space for construction tools and equipment, industrial supplies orschool materials, our weather-resistant and ure portable storage containers are the ideal answer. We offer a large inventory of 20' and 40' storage containers that arrive clean and ly for immediate use - in many cases within 48 hours.We also offer additional sizes for a more custom need. .PO e Storage Containers Feature: Fully opening double doors at one or both ends for improved accessibility* High-security locking systems Large inventory available for immediate delivery Convenient, ground-level entry and loading sna 0 Christian County Commission 100 West Church St, Room 100 %12212 41; OzarkMO 65721 ApriI Term http://ChristianCount,MO.iqm2.com - Minutes - Monday, April 6, 2015 8:50 AM The Christian County·Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name h i Title , Status Atrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present 2:00 PM Sue Ann Childers Eastern Commissioner Present Norma Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell and Beth Schaller- MoDot. The Commission met to approve the agenda for Monday, April 6, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Beth Schaller - MoDot. The Commission met to approve any minutes or financials. There are no minutes or financials to approve. RESULT: ADOPTED [UNANIMOUS] AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett 3 Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update April Term Monday, April 6, 2015 8:50 AM The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Beth Schaller from MoDot for a monthly update. The main thing is paperwork involving funding. They went through the Amendment 7 and they support SB540. It would give them federal match and open up the cost share program. The 3/25 plan would go away and they could make safety improvements on more roads and maybe some additional major projects. Ray asked who had the senate bill. Beth said Libla. Ray said it would be 6 years before we get to 23 cents and we still have some of the lowest gas tax in the surrounding area. Financially by 2017 they will have used up part of the reserves and that is why they can't do these projects. They are trying to get the legislature to act this year so they can start collecting the revenue. 70% of the .06 cents would go to MoDot. 15% to Cities and 15% to Counties. Beth asked how much is the budget for roads in the county. Ray said they could use a round number of 1 million per district and be pretty close. Ray said OTO asked them to send letters of support to the Senators. Ray asked what is going on locally. Beth said the 65/CC will bid in May, award in June and proceed in 30-60 days and should be completed by June of 2016. Motion/Vote - 9:30 AM Joey Kyle-Sheriff Agreement - Internet Access Agreement The meeting was attended by Commission Secretary Cheryl Mitchell, Daniel Wells, Keith Mills and Lacey Hart. The Commission met with Sheriff Kyle to sign an Internet access agreement. The County Counselor has looked at the agreement and has approved it. PC Solutions attorney has approved the agreement and Keith has been working with Lacey regarding how the transaction needs to take place. Ray asked if we have a current agreement. Keith said it is currently with Centurylink. The report writing system is currently behind because the current system is DSL and the new is fiber. They can't go any further and are under contract until November. PCS will be managing the new service. They need both of them for 3 months. The cost will be $450.00 per month and the current is $575.00. Keith said it comes into the Sheriff office and EMA, the Prosecutor will be able to get on it. Sheriff said they had PC Net at one timeand they had issues with them. They have had PC Solutions and they are the hardware and software provider. Lacey said the services haven't been bid. Sue Ann asked if there is a cancellation fee? Keith said no they will ride the contract out. Joey said the overlap will give them an opportunity to work the bugs out. Ray said we need to give them a 60 day written notice? Do we have to give Centurylink a notice? Keith said he will double check that and make sure they know we are done in November. Joey said they have an IT person in the house and that reduces the time it takes and the expense. Ray wants to look this over and sign on Thursday. Commissioner Weter entertained a motion to revisit the issue on Thursday, April 9. 21Page ' April Term Monday, April 6, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Rezoning Application - Rezoning Case: Danny & Julie Penick-Motreux, NW Corner of Fremont Rd & Westwind Rd, Ozark The meeting was attended by Commission Secretary Cheryl Mitchell, Steve Monsanto, Jared Rasmussen and Julie Penick. The Commission met with Planning and Development Administrator Todd Wiesehan and Karen Haynes regarding the rezoning case of Danny & Julie Penick-Motreuz for the NW corner of Fremont road and Westwind road in Ozark. Ray said he has seen the initial application and there have been some people interested in the outcome. It is 40 acres with 12 home sites planned. Ray said P&Z have recommended approval and have sent it to the Commission for approval. Todd said all they are doing today is discussing whether it is appropriate to change the parcel from A-1 to R-1. The land use plans agree it would be appropriate and they don't have requirements for buildings at this point. Commissioner Weter entertained a motion to approve the change of zoning from A-1 to R-1. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: ' Ray Weter, Sue Ann Childers ABSENT: Bill Barnett Motion/Vote - 2:00 PM Spencer Jones-Great River Associates & Miranda Beadles- Highway Engineer Bid Decision - Bid Decision-Green Bridge & Lassley Bridge Repairs The meeting was attended by Commission Secretary Julia Maples and Hanna Smith. The Commission met with Cl Supervisor Richard Teague regarding the bid decision for Green and Lassley Bridge repairs. Great River sent a letter from Travis Rapp recommending the bid be awarded to R&J Warren Construction. Ray said if he recalls their bid was the most economical and we know the quality of their work. He feels the county should accept the engineers recommendation. Richard Teague said they are in agreement but they do need to have a start and finish date. Commissioner Weter entertained a motion to accept Great River engineering recommendation and award the bid to R&J Construction, LLC. 31Page ' April Term Monday, April 6, 2015 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 2:30 PM Ben Sexton-Pc Net/85 Under Discussion - Emails, Shared Calendars & Office 365 Discussion The meeting was attended by Commission Secretary Julia Maples and Ted Nichols. Karen Matthews and Kelly Hall came in at 2:41 pm. The Commission met with Dustin Farrell, Mike, and Ben Sexton of PC Net/85 Under regarding emails, shared calendars and Office 365 discussion. Ray said this all started when he asked to be able to share calendars in his office. Ben said effectively the email system will not cover shared calendars properly. To get into one that will we will have to be moved from a pop server to an exchange server. There will be fees to move from one to the other. $4 per month per user. We currently have 99 users. We would have to migrate them all. There is better backup, better searching, it works with tablets and phones. You can remove it remotely. We will only be having an up front fee to migrate. It takes $125 per account to move them over. They will be moving any emails, calendars. To move unread emails it takes about an hour per account. Ray doesn't want Ato spend $12,500 of the counties money. PC Net is pushing everyone they can to do this. The assessor has over 10,000 emails) If he loses his computer his emails are lost. If there is a switch, they will be saved. The other thing is the microsoft office can be assigned per account instead of the computer. The up front migration is the main expense. You can move any person at any time. The biggest concern he sees is all email is on the _ individual machine. In the exchange system it pushes it to the exchange server. The benefits are that you can use it across any device you have at home. They have been working with Emergency Management and they can't get it to work. Office 365 gives you the availability to be prepared now. It is the initial up front fee that you have to look at. Ray asked about EMA, is it because they only want to do the mail or what. Ray asked if they just did the email part aretheygoingto have that problem.If you read and delete on your phone you don't have to do it on your computer, it updates automatically. Ted asked about the users. The total number of devices per user is 5. Your monthly cost won't change just the migration cost. Ray said when you have an office like this and you have an office manager scheduling appointments and you are scheduling appointments, the way to avoid double scheduling is to share calendars. Not everyone is in that situation. Karen said at that point your personal phone opens you up for sunshine requests and stuff. Kelly said that is the same information that will be on you desktop at work. Ray said he doesn't know if there is $12,500 worth of benefit and he would like to reconsider this when we are talking about the budget next year. PC Net just wanted to let the commission know what was in store. 0 Motion/Vote - 3:00 PM Joey Kyle-Sheriff Discussion - Discretionary Funds Discussion 41Page April Term Monday, April 6, 2015 8:50 AM The meeting was attended by Commission Secretary Julia Maples, Amelia Wigton, Lacey Hart, Nathan Weter and Daniel Wells. The Commission met with Sheriff Kyle regarding discretionary funding discussion. Commissioner Weter said they addressed a request from the sheriff last week to pay an attorney based on RsMo 57.104.1 stating the Sheriff may appoint an attorney to represent him. From his perspective this statute is really poorly written. It should have said normal discharge of his duties and define representation. This is written where civil, or for any reason he would be entitled to hire an attorney and the county would pay for it. It doesn't say represent him in court regarding the discharge of his duties. Joey said in the way he stated in that case it does make it sound a bit broad. He still holds that if there would have been any restrictions they would have stated. Ray said if we do take it at face value, the county would have to provide an attorney if his cattle damaged the neighbors fence. Sheriff said the situation he is requesting the attorney is related to the business of running the office. 591.01 and 57.104 the language is the same. Sue Ann said she is concerned that he needs criminal representation.and everything else is civil and she feels that if these charges are against the county we have paid his and the county's legal fees. Since we don't know the attorney's job. The charges have to do with the duties of his office and his personal responsibility. This statute is designed for the county to provide legal representation for the sheriff. Sue Ann is afraid to spend the n county's money until a judge says we have to. Bill said his opinion is we go by the statute and it is clear to him the county takes care of his obligation. Sue Ann said we are going to pay our fees and the sheriff? Ray said he doesn't see any fees forthe county. The county is not under any known eminent threat of prosecution. The only way at this point would be if we denied this and were sued. Ray said his feeling is we are only talking at this point about one attorney and that attorney representing the sheriff. The next fee he worries about is if it moves beyond that. Sue Ann asked if he has signed the contract. Joey said yes. Sue Ann said there should be an addendum that the money will be paid. The contracts will be signed by everyone. Sue Ann asked if the contract says the county will pay the bill? Joey said no the state statute says the county will pay the bill. Julia agrees with Sue Ann that the contract has to come through the county. Ray agrees. Julia said that is very easily remedied. Ray wants to talk about where the money comes from to pay for? Sue Ann asked if some of the other people need an attorney. Joey said it doesn't provide for it. Ray said what needs to happen is the attorney needs to be advised that the county needs to be a party to the contract and our counselor needs to approve it. Joey will need to talk to the attorney first. Lacey said the county counsel said the funding to pay for this is the COLE account. There are transfers from the general revenue into cole. Ray asked her if whatever we pay will take a bite out of the 500,000? Lacey said the expense of the lawyer comes out of what they budgeted for the employees. Ray asked how are we going to get a contract between his attorney and the county counsel. The commission will revisit this after visiting with county counsel and the sheriff attorney on April 16th. Sheriff is thinking about changing the funding source and if it is approved reimbursing the funding source. This would get the attorney 0 retained and then continuing. Sue Ann asked about what fund? Civil Service fee fund has not been pulled out of Cole. Ray said we are stuck with what we initially said. We need 51Page <= April Term 8:50 AM Monday, April 6, 2015 to have Joeys attorney and County Counsel talk and come up with an agreed upon contract. Ray asked Joey to contact his attorney and test the water about pursuing this. Joey said if we go through the process what is the harm paying it out of the revolving fund. That is the Conceal and Carry. Ray said we will inquire of Mr. Housely if we can take it out the conceal and carry. If Mr. Housely says it is ok they will send it through. Ray thinks Joey needs to approach his attorney and let them know there will need to be a contract. Joey will feel comfortable knowing he has the retainer fees now instead of 10 days. Ray said if we sign off in this fund and Joey approaches the attorney about the contract agreement and he says no then where are we? We will meet with Mr. Housely Thursday for discussion if possible and Joey will contact his attorney. Joey would like the check cut out of conceal and carry as soon as possible. Ray said the fund balance as of now is $17,344.72. Ray said his feeling is we go ahead and do this and proceed with finding out if we need to have a contractual agreement with the attorneys. Commissioner Weter would entertain a motion pursuant to 57.104.1 to use from Conceal and Carry account 615-610-331. RESULT: ADOPTED [2 TO 1] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Presiding Commissioner AYES: Ray Weter Bill Barnett fl NAYS: Sue Ann Childers III. Adjournment The.meeting was closed at 3:45 PM The Commission is adjourned until Thursday, April 9, 2015. Motion/Vote - 3:45 PM - Motion to adjourn Commissioner Weter entertained a motion to adjourn until Thursday, April 9, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Quwiti , Ray Meier- Presiding Commissioner, Ray Weter 61Page April Term Monday, April 6, 2015 8:50 AM arnett Western Commissioner, Bill Barnett Gu4' Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3 71Page (D MLITING Al j r_NDE.E.'5 Note: We request the following information in case we need to contactgou. Thankgou! Date: Meeting: -31„,1- 1.:ce,sen Name (flease print) Name (flease print) 0/9504 Compang/Title Compang/Title 550 2 51. Lou'e, 691''f,1.01,4 business Address (Lity business Add ress Citg 4/7-890,880- fhone number *RhaN;3ber '3.3. EL -Pt=I>afl-««1. ¢f&/nc€55e1\380&50 005.sec>#Grr•S, cUR3*1339- _- - -42€ r- . : -It -/ 0·-- r. *- c n e C:adc!&*h /01 4464 email address -Erlit»97/7(1--*;-1-2 .1.... I. --, * , 1' 1# %2:341 - Z..1 ut# , 1Aftl ED P ame W|ease print) rit)T,0 1 n, . .i tier fir. I 441111'lt 11,14 11 Ill,6 1 6' :,4•JI imnnn,/Title : -• L'-4,,1 2*90*&%*i 0*#¢*48*1* ti,iM>lf¢*%%@8? 444¢+4% @g@y·Ne-,·i: . mr.*.' r *. A . Ack¥48©4.·'' B An» )-v.*k dp V#. %742#*/44*584"&*R/4,#44 0 E ,-4€¥%2;; I € *7, - ·,·**6%>*·.atimmy''Of ··· . · 1 *ex,4 4- · i k# u.,61,/+*4+Jt'.a'* '+ ' ' 4®%44*4':0!·444"429"f.1 :·' *f u i=,i .7.:b($. %,z®YAN,d00 i·:6·9234@ht#£,2"·''f·o:.: 1 . *»1*i'68&*A*10*»» af . m I 41"EA *»DL 1, '·1'f,99."#12# :· : ommsssron 1€- **,13,-2,2 2%1211; 4· · 4·0%'AFAM*i# 0 · - 72.4* 0 RESOLUTION The Christian County Commission as recipient of a Community Development Block Grant, have on this 9h day of April 2015, adopted this Fair Housing Resolution" in compliance with the 1988 Fair Housing Amendments Act. The Christian County Commission is committed to highlighting the Fair Housing Act by supporting programs that will educate the public aboutthe right to equal housing opportunities; and The County of Christian being aware of the manner in which the public welfare is promoted through fair housing, which provides for accommodations irrespective of race, color, religion, sex, handicap, familial status, or national origin, does hereby resolve to support fair housing within its jurisdiction by appointing or recruiting an executive official of the County as Fair Housing Officer to coordinate the implementation of this Fair Housing Resolution. Acquiring and disseminating information concerning citizen and individual rights under Missouri D State and Federal statutes in the area of fair housing. Responding to allegations, complaints, or evidence of discriminatory practices in housing by accumulating information, cooperating with citizens who wish to exercise their rights under any law which enforces fair housing through conference and conciliation if possible, and by making referral to the appropriate authorities for legal proceedings if efforts fail to resolve said complaints. Maintaining records including copies of correspondence, memoranda, etc., which pertain to alleged violation of fair housing laws, and document that all of the above steps have been taken. Approved by the governing body of the County of Christian, State of Missouri, this 9th day of April 2015. Cha . 1/ f'V t]. \Z¥0 U/MA' c -41,1.V A Ray Wetr Bill Barnett Sue Ann Childers Presiding Commissioner Western Commissioner Eastern Commissioner Attest 3 Couhty Clerk-Kay BrowA 22-Pak*jidi.-1 -k ' *Ch 4 js.k tr/4 b b «09# WO·mak#., --ccED DVW/Yagi 6 . . p- Genail Ink Depa,vmerits C..... t April is Fair Housing Month PlG'Safety U.S. Depanmentof Houang and Urban Bectionin:o Development (HUD} HUD locks 01! Fair How,Ing 1-,tto- C '.. tai**;Gi@2*1 , · Minth With chor Mcw Nat-al Media cinpen Apply:on Gotacopyoft -0,* ]MD,mat,on on C}:211% snmp 266664' Pa, Rng=*rast Rag:ler Mi SPECIAL NOnCE: Re,=t During a routlri Inspictlon of Gr,in B,Idgi on Srnym• Ro•d, MoDOTnotic somi rust diti,loition of wmi or Di unlers,Ingigh,Im# Asires*MoDOThIiriducidth.Ightnint: or,Grienirdgirromnvitothr-tar,2. Unk, cl Interest ™s reductlon Is timpormy #111 ·' i dE{ 1[69 34)1 1484 1 -=6- I :=54=.2 06227 + 4 - i» •Init F*46- Name (Flease print) ,·ij, 4'hkt F ll l' : i '? 1 Mr [ T CC 'Ibbe U lfrifF+111 i 14 1 J.i f #r h t frel 3 42,31- .49 ! 1]9 1 El] B i inT 61 :t 1, 1 * 11 2, Compang/Title , !10[1110& 1!44 --'14.7 -1 i'_a L - -s ·.2-:,Hill T™,-1'211 ititjN i#.-32 13 11[-4ffitani.eitr -T 11 ilil dusiness Add res$ 1 11 6 6 1- 2.-19 1. rhone number - -- 2 3-2-1-hone= numbcr--#-a.» I =' 1,=Z emaLdaJAress emaiiladdress 6 604£,). 1- f 394 PLO:ps Name (flease print) Name (flease print) Compang/Title CompanVTitle 5usiness Address Cit, busine56 Address (2141 rhona number Yhons number --emaiEAl aAAIress email address MEETING Al 1 ENDE.E.'5 Note: Werequest the following informationin case weneed to contactgou. Thankgou! Date: g q./3-- Meeting: / ti 24 H u r.1-2- ef Name (flease print) Name (flease print) Compang/Title CompangTitic Ousiness Address Gigg buaineSS Address Gig Yhoncnumber 1'6--'34*r i one:num - emaiA address P-'- cmiligadd:21 :iZYKi*2-3 £9 ®D i *11 oitt 5454 . 1-: U:ji I #r Il lii ! ,hi, ...1 i.'ED £ 0 1-2 i !41 Q? 1 i , 1- 4 , r" 1/0 1'55 ';;21.F· 4 4 1 '1 1 --7ame (Meese print) U '1' 9 F b 1 I 11.d 10; i 11 1,kil 2 JABItiall'jin n b 1-»1 111 9 -- .4-' 794,211·1-'-7-r.1114 Compang/Title Ompmio/TI. it|E •- :r A-4'43 nl , T 38;t :Er. .,6?lf f lilli.JI,·,i- " p I. 11, ill' Pl•'17'fu,ill '1·h business Address 11 96]11111 [i 1!,Tess Ard,Ta J ' 1 1 I F , 1 4 r Cag ..- ' ld. v.- r T T . /,1. '4 R ; /1 . C & i 11', 1, 3 fhone number 4 id.le-fiCE®**222-m-kec emaiil\ add,ress emjiA add;TresS Name wica5e print) Name (Mease print) Compan8/Title Compang/Title business Address Citg 13usiness Address Citg rhone number Vhone number -emaiil\ address emailaAAIrcss ST-EN Christian County Commission 100 WestChurch SLRoom 100 Ozark,MO 65721 ApriI Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, April 16, 2015 9:30 AM The Christian County Courthouse L Convene The meeting was called to order at 9:30 AM by Presiding Commissioner Ray Weter Attdndee Name J P Title Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norrna Ryan Chief Deputy County Clerk . Present II. Agenda Motion/Vote - 9:35 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague and Aron Hassell. , The Commission met to approve the agenda for Thursday, April 16, 2015. Commissioner Weter entertained a motion to approve the agenda as published. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:36 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague and Aron Hassell. The Commission met to approve any minutes or financials. There are no financials. Commissioner Weter entertained a motion to approve the minutes for Monday, April 6, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers April Term Thursday, April 16, 2015 9:30 AM Motion/Vote - 9:45 AM Christian County Commission Agreement - Signing of City of Sparta IGA Sales Tax The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague and Highway Administrator Miranda Beadles. The Commission met to sign the City of Spam Sales Tax IGA. The Mayor and City Clerk of the City of Sparta have already signed it. Commissioner Weter entertained a motion to approve the signing of the IGA. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Christian County Commission Agreement - Signing of Agreements for Green & Lassley Bridges The meeting was attended by Commission Secretary Julia Maples, Cl supervisor Richard Teague, Highway Administrator Miranda Beadles, Jim Billedo, County Clerk Kay Brown, Lacey Hart and Aron Hassell. The Commission met to sign the agreements for Green & Lassley Bridges. Spencer Jones from Great River Engineering is not able to be here and would like to be here so we will postpone this until Monday April 20, 2015. Commissioner Weter entertained a motion to postpone this until Monday, April 20, 2015. RESULT: - ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Bainett, Western Commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers Motion/Vote - 10:15 AM Kay Brown-County Clerk Discussion - Certify April 2015 Municipal Election Results The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Kay Brown for the Certification of the April 2015 Election results. County Clerk Kay Brown presented the Commission with the Certification of the April 2015 Municipal Election results to be entered into the minutes. Commissioner Weter entertained a motion to accept the Election Certification of the April 2015 Election into the April 16, 2015 minutes. 21Page A April Term Thursday, April 16, 2015 9:30 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:30 AM Karen Matthews-Treasurer Discussion - Change of Banking Signatures The meeting was attended by Commission Secretary Cheryl Mitchell, Theresa Campbell, County Clerk Kay Brown. The Commission met with Treasurer Karen Matthews to change the banking signatures and add Sue Ann Childers to the Banking for the County Revenue and Road and Bridge. For the record, this was procedural administrative business and no vote was required but the business was concluded. Motion/Vote - 10:45 AM Keith Mills-Sheriffs Department Agreement - Internet Access Agreement The meeting was attended by Commission Secretary Cheryl Mitchell and Lacey Hart. The Commission met with Sheriff Kyle and Keith Mills from the Sheriff Department to (3 sign the Internet Access Agreement with PC Solutions. The current provider is Centurylink and they are lacking in service necessary to do the job. Ray asked when we signed the contract with Centurylink. Keith said he doesn't know, we have been year to year. Lacey said it ends November 4th. Ray said to transition to a new provider we will need overlap. We will need to have both providers for about three months. Ray said we . will make sure we will give them the 60 day notice. The service hasn't been working for 1 1/2 years. That was the best we could get at the time. The fiber optics are available now and we are able to upgrade. Commissioner Weter entertained a motion to approve the signing of the Internet Access Agreement with PC Solutions to be the internet service provider. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 11:05 AM Ted Nichols-Collector Discussion - Renew Tax Sale Title Searches The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Collector Ted Nichols to renew the Tax Sale title searches. Ted had a renewal letter between the County and Ozark Abstract Company for the Tax 0 Sale title searches. They charge $70 per search. The county generally gets that back. 31Page 0 Thursday, April 16, 2015 9:30 AM April Term Commissioner Weter entertained a motion for the Commission to approve the renewal bid for tax sale title searches between the Collector and Ozark Abstract for a fee of $70.00 each. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 11:15 AM The Commission is adjourned until Monday, April 20, 2015. Motion/Vote - 11:15 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner 3 SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 11, lt>IL Ray Meter Presiding Commissioner, Ray Weter 892 80,4 ill DameR Western Commissioner, Bill Barnett cduL dgiuu 0 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 41Page Election Summary Report GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY, MISSOURI 1-ime: 12:05:56 PM TUESDAY, APRIL L 2015 ELECTION NIGHT Page 1 of 6 OFFICIAL RESULTS Registered Voters 51,556 -Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% AVA SCHOOL BOARD FORDLAND SCHOOL QUESTION Number of Precincts 3 Number of Precincts . 2 Precincts Reporting 3 100.00% Precincts Reporting 2 100.00% Vote For Two Vote For One Total Votes 6 Total Votes 7 VERNON JOHNSON 2 33.33% YES 2 28.57% VERNARD DEATHERAGE 0 0% NO 5 71.43% JOHNNY BURKDOLL 3 50.00% VANESSAJOHNSON 0 0% MARIONVILLE SCHOOL BOARD BART ELLISON · 1 16.67% REGINA PORTER 0 0% WRITE IN 0 0% Number of Precincts 2 Precincts Reporting 2 100.00% · Vote For Two BILLINGS R-IV PROPOSITION Total Votes - 2 Number of Precincts 3 MARK NEVELN 0 0% SHANA SMITH 0 . 0% cincts Reporting For One 3 100.00% BRANDON LIN WHITE 0 0% Total Votes 384 KARRI STANTON 1 50.00% ALLISON WOODY WORKMAN 1 50.00% 294 76.56% WRITE IN 0 0% 90 23.44% NIXA SCHOOL BOARD BRADLEYVILLE SCHOOL PROP 1 Number of Predncts 14 Number of Precincts 2 Precincts Reporting 14 100.00% Precincts Reporting 2 100.00% Vote For Two Vote For One Total Votes - - 2,113 Total Votes 12 RAELYNN L. ANDERSON 770 36.44% YES 5 41.67% JOSHUAK. ROBERTS 786 37.20% NO 7 58.33% DANIEL JESSEN 533 25.22% WRITE IN 24 1.14% CHADWICK SCHOOL BOARD OZARK SCHOOL QUESTION Number of Precincts 5 Precincts Reporting , 5 100.00% Number of Precincts 11 Vote For Two Precincts Reporting 11 100.00% -Z-Aot \/nke A•27 Vote For One STIN HOUSE 162 37.07% Total Votes 2.876 E SALLEE 181 41.42% YES 94 21.51% NO 2,038 70.86%:i¥ 42 ¢(MOND STEVENS 838 29.14% h,V m"'rrE IN 0 0% 1 ' fwi A . - Attachment: April 2015 Election Certification (2196 : Certify April 2015 1Vlunicipal Election Results) - : /.4( 7.J.t9*jveut £ Election Summary Report GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY, APRIL 7, 2015 ELECTION NIGHT Page 2 of 6 OFFICIAL RESULTS Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% REPUBLIC SCHOOL BOARD OZARK FIRE BOARD MEMBER Number of Precincts 4 Number of Precincts 11 Precincts Reporting , 4 100.00% Precincts Reporting 11 100.00% Vote For Two Vote For One Total Votes 40 Total Votes 2,583 TODD WOJCIECHOWSKI 16 40.00% JAMES (JIM) BOWLES 746 28.88% MARK GIMLIN 12 30.00% MARION BEEBE 262 10.14% MARK MORRIS 7 17.50% STEVE LOFTIS 1,561 60.43% COREY E. KILBURN 5 12.50% WRITE IN 14 0.54% WRITE IN 0 0% CHRISTIAN COUNTY AMB BOARD SPOKANE SCHOOL BOARD Number of Predncts 4 Number of Precincts 4 Precincts Repokng 4 100.00% Precincts Reporting 4 100.00% Vote For One Vote For Two Total Votes 1,213 tai Votes 652 GARY MOSIER 652 53.75% HARLES RIOTT 120 18.40% ANGELA LEONBERGER 555 45.75% CARRIE RANTZ 167 25.61% WRITE IN 6 0.49% DEREK HIME 150 23.01% ROB RIGDON 124 19.02% CHRIS HORTON 85 13.04% LOGAN-ROGERSVILLE FIRE BOARD WRITE IN 6 0.92% Number of Precincts 3 CHADWICK FIRE DISTRICT QUESTION Precincts Reporting 3 100.00% Vote For One Total Votes 65 Number of Precincts 5 JOSEPH K. SHOOK 36 55.38% Precincts Reporting 5 100.00% , DAVID ADAIR 29 44.62% Vote For One WRITE IN 0 0% Total Votes 204 YES 98 48.04% NO 106 51.96% SELMORE ROAD DIST QUESTION Number of Precincts 4 Predncts Reponing 4 100.00% Vote For One Total Votes 123 YES 61 49.59% NO 62 50.41% ill 00' / Attachment: April 2015 Election Certification (2196 : Certify April 2015 Municipal Election Results) IElection Summary Report GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY. APRIL 7, 2015 ELECTION NIGHT Page 3 of 6 OFFICIAL RESULTS Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% BILLINGS BOARD MEMBER 1 CLEVER ALDERMAN WEST Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For One Vote For One Total Votes 36 Total Votes 20 JACK VANZANDT 35 97.22% WAI)EA PEARCE 19 95.00% WRITE IN 1 2.78% WRITE IN 1 5.00% BILLINGS BOARD MEMBER 2 FREMONT HILLS ALDERMAN 1 Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For One Vote For One Total Votes - - - 44 Total Votes - 29 DON POWELL 42 95.45% KEVIN JANSEN 28 96.55% WRITE IN 2 4.55% WRITE IN 1 3.45% BILLINGS BOARD MEMBER 3 FREMON HILLS ALDERMAN 2 Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reporting 2 100.00% Vote For One Vote For One Total Votes 41 Total Votes 41 MELISSAVENABLE 40 97.56% LUKE DAVIS 41 100.00% WRITE IN 1 2.44% WRITE IN 0 0% CLEVER ALDERMAN EAST FREMONT HILLS ALDERMAN 3 Number of Predncts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Predncts Reporting 2 100.00% Vote For One Vote For One Total Votes 19 TotaLVotes 16 SCOTT HACKWORTH 18 94.74% RANDY WEST 16 100.00% WRITE IN 1 5.26% WRITE IN 0 0% \'4"VU 1-4 1 .* 521 Attachment: April 2015 Election Certification (2196 : Certify April 2015 Municipal Election Results) I7 ..11+ AN- u./v/KpfA\' Election Summary Report GENERAL MUNICIPAL ELECTION Date: Apri!10,2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY, APRIL 7, 2015 ELECTION NIGHT Page 4 of 6 OFFICIAL RESULTS Registered Voters 51,556 -Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% HIGHLANDVILLE MAYOR HIGHLANDVILLE QUESTION Number of Precincts 2 Number of Precincts 2 Precincts Reporting 2 100.00% Precincts Reponing 2 100.00% Vote For One Vote For One Total Votes 61 Total Votes 65 CLINT ELLINGSWORTH 59 96.72% YES 43 66.15% WRITE IN 2 3.28% NO 22 33.85% HIGHLANDVILLE ALDERMAN 1 NIXA MUNICIPAL JUDGE Number of Precincts 2 Number of Precincts 7 Precincts Reporting 2 100.00% Precincts Reporting 7 100.00% Vote For One Vote For One Total Votes - = - 33 Total Votes 768 - SHARON GUTLOVICS 33 100.00% JOEL T. HARRIS 757 98.57% WRITE IN 0 0% WRITE IN 11 1.43% HIGHLANDVILLE ALDERMAN 1 UNEXPIRED NIXA CITY COUNCIL DISTRICT 1 Number of Precincts 2 Number of Precincts 3 Precincts Reporting 2 100.00% Precincts Reporting 3 100.00% Vote For One Vote For One Total Votes 34 Total Votes 373 GEORGE PEZOLD 34 100.00% JONATHAN LABRIE 99 26.54% WRITE IN 0 0% JAY FARR 274 73.46% WRITE IN 0 0% HIGHLANDVILLE ALDERMAN 2 NIXA CITY COUNCIL DISTRICT II Number of Precincts 2 Precincts Reporting 2 100.00% Number of Precincts 5 Vote For One Precincts Reporting 5 100.00% Total Votes · 19 Vote For One BOB KINDRICK 19 100.00% Total Votes 251 WRITE IN 0 0% CHRIS RUSSELL 244 97.21% WRITE IN 7 2.79% 10£/,6//·, c---h IBm..21 1• .'-1 70 2 c ry 2,£4 (22203,4.7 . *5 -_ . Attachment: April 2015 Election Certification (2196 : Certify April 2015 Municipal Election Results) KJ=Mp \M v".-. Election Summary Report GENERAL MUNICIPAL ELECTION Date:April 10,2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY, APRIL 7, 2015 ELECTION NIGHT Page 5 of 6 OFFICIAL RESULTS Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% OZARK MAYOR REPUBLIC COUNCIL 4 Number of Precincts 8 Number of Precincts 2 Precincts Reporting 8 100.00% Precincts Reporting 2 100.00% Vote For One Vote For One Total Votes 1:694 Total Votes 2 RICK GARDNER 1,348 79.57% DANIEL HARTER 2 100.00% DONNA MCQUAY 332 19.60% MICHAEL TIPPIE 0 0% WRITE IN 14 0.83% WRITE IN 0 0% OZARK ALDERMAN I SADDLEBROOK BOARD MEMBER Number of Precincts 4 Number of Precincts 2 Precincts Reporting 4 100.00% Precincts Reporting 2 100.00% Vote For One Vote For Three Total Votes 478 Total Votes 297 JIM STEWART 471 98.54% CAROL GAINES 64 21.55% , ZITE IN 7 1.46% JERALD SEARS 55 18.52% l. MICHAEL SOCHA 56 18.86% OZARK ALDERMAN TWO RACHELLE DARABI 44 14.81% KATHY TOSOLINI 44 14.81% Number of Precincts 6 JOELTRAUTMANN 34 11.45% Precincts Reporting 6 100.00% WRITE IN 0 0% . Vote For One Total Votes 456 SPARTA MAYOR TED A. SMITH 447 98.03% WRITE IN 9 1.97% Number of Precincts 2 Precincts Reporting 2 100.00% Vote For One OZARK ALDERMAN 3 Total Votes 138 Number of Precincts 5 MIKE YOUNKER 125 90.58% Precincts Reporting 5 100.00% WRITE IN 13 9.42% Vote For One Total Votes 482 SPARTA ALDERMAN 1 MELISSAWAGNER 243 50.41 % JEFF GARRISON 237 49.17% Number of Precincts 2 WRITE IN A A 2 0A1% Precincts Reporting 2 100.00% Vote For One Total Votes 103 JOSEPH A. VALADE, JR. 59 57.28%*. DIALA BROWN 44 42.725Ni WRITE IN 0 0% e tw 2, Attachment: April 2015 Election Certification (2196 : Certify April 2015 Municipal Election Results) Election Summary Report GENERAL. MUNICIPAL ELECTION Date: April 10,2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY. APRIL 7. 2015 ELECTION NIGHT Page 6 of 6 OFFICIAL RESULTS Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% SPARTA ALDERMAN 2 Number of Precincts 2 Precincts Reporting · 2 100.00% Vote For One Total Votes 59 DANIEL BREON 25 42.37% JARRETT RAY IORG 32 54.24% WRITE IN 2 3.39% SPARTA QUESTION Number of Precincts 2 Precincts Reporting 2 100.00% Vote For One Total Votes 162 YES 67 41.36% 00 95 58.64% /4 glel d.32 2- 1, IM ...1 Attachment: April 2015 Election Certification (2196 : Certify April 2015 Municipal Election Results) 0 Christian County Commission 100 West Church St Room 100 ozark MO 65721 ApriI Term http://ChristianCoung,MO.iqm2.com - Minutes - Monday, April 20, 2015 · 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name Tit[e Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:51 AM Christian County Commission 0 Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and Highway Administrator Miranda Beadles. The Commission met to approve the agenda for Monday, April 20, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval Z Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Spencer Jones, Travis Rapp, James Sutton, Great River Engineering and Highway Administrator Miranda Beadles. The Commission met to approve any minutes or financials. There are no financials. Commissioner Weter entertained a motion to approve the minutes for April 16 and April 9, 2015. April Term Monday, April 20, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers Motion/Vote - 9:00 AM Spencer Jones-Great River Associates Discussion - Pre-Construction Meeting & Document Signing Green & Lassley Bridges The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Spencer Jones, Travis Rapp, James Sutton, Great River Engineering, Joe Warren, Ryan Warren, Lacey Hart and Highway Administrator Miranda Beadles. The Commission met with Spencer Jones for a pre-construction meeting and Document signing for Green & Lasley Bridge. Spencer wants to have a pre-construction discussion as far as the timeline etc. James Sutton is the Construction coordinator. As far as the responsibilities go, daily inspections will be done by Cl Supervisor Richard Teague and Highway Administrator Miranda Beadles. The construction inspection of materials and concrete will be with James Sutton. All work needs to be coordinated with Miranda. Design needs to be with the Great River Staff. They will provide the information to MoDot because of the urgency of Green Bridge. Spencer explained the details of the job for each bridge. The material certifications on steel, asphalt, deck pans, rebar, and concrete need to be given to Great River. Labor posters will be posted on the jobsite. Great River will do a wage rate interview. They will need payroll certifications, and Osha training cards. Traffic control needs to be discussed. Joe will be starting on Lasley Ford first because they can't get material until May for Green bridge. Joe talked to the homeowner and he is aware of the job and theydiscussed alternate routes. They probably need to notify the fire department. R&J will start Laslerthis afternoon. Richard asked about the Memorial Day holiday coming up. Joe said they should be out of there by then. Richard will need a week before the holiday to mow. Great River will notify the road will be closed tomorrow. Joe will work with the property owners. Ray said Phil Amtower usually gets the information to all the pertinent people. Lasley Ford will be done middle of May. The time line of Green Bridge will be depending on the arrival of material. The start date will be the middle of May at the latest. Miranda said as soon as they know the start date, they need to let them know because they need at least a week notice to get the signs up and alert the traffic. Travis said message boards would be helpful. Miranda said ModDot needs to do a fracture critical inspection test on Green Bridge while it is closed. The next thing is pay requests. Joe will do them at or near completion of each job. They will go through Great River and then they will go to Miranda and then will be processed through the county. Ray said a newspaper notice will be put in for Green Bridge, but does that not need to be done on Lasley? Spencer said no that is not necessary for Lasley. They are ready to execute the contract and get a notice to proceed for Lasley. Commissioner Weter entertained a motion to approve the contract for construction with R&J Warren Construction for repair of Green Bridge and the re-decking of Lasley for a total contract price of $45,289.60. 21Page O April Term Monday, April 20,2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - - Motion to proceed Commissioner Weter entertained a motion to issue a notice to proceed with R&J Construction for re-decking of Lassley Ford for April 20, 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers; Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - - Motion to sign tax exemption certificate. Commissioner Weter entertained a motion to sign off the tax exemption certificate. RESULT: ADOPTED [UNANIMOUS] 0 MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:31 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-E. County Une Road & Cypress Road-C-1 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and Highway Administrator Miranda Beadles. The Commission met with Planning and Development Administrator Todd Wiesehan for the right of way on E. County Line Road and Cypress Road to Cl Road district. Todd presented the Commission with a right of way for E. County Line road and Cypress Road to Cl. The property is owned by Ryan and Tara Tiller. This is due to a deficient right of way due to a property split. They need greater than 50' of right of way because the roads are a secondary arterial and a primary arterial. Commissioner Weter entertained a motion to accept the right of way for E. County Line Road and Cypress Road to Cl road district. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 0 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 1:30 PM Josie Bock-Essentially Data 31Page April Term . Monday, April 20, 2015 8:50 AM Discussion - Service Agreement Discussion The meeting was attended by Commission Secretary Julia Maples, Amy York, Assessor Danny Gray and Planning and Development Administrator Todd Wiesehan. The Commission met with Josie Bock of Essentially Data for a Service Agreement discussion which revolves around the GIS.'Ray said we have had an agreement with Great River and Josie was our contact. She has struck out on her own and has a case by case relationship with Great River. The service with Great River was not satisfactory after Josie left. The Commission has a letter from Great River stating that as of today services won't be needed and service is cancelled. Julia said this is only for the GIS portion of the contract. Ray said he feels the Commission should acknowledge the letter and he would entertain a motion to accept the letter from Great River terminating the GIS services from the county. Having voted to cancel the contract with Great River, Ray asked Josie if she had any idea on how to move forward from there. Josie said she is open to how we can do this. We can do this by the hour, buy blocks of hours or unlimited billing. You probably need to sit down and look at how many hours each office uses. Sue Ann asked if we had any estimate of how much we used. Julia said we are charged $75 per hour by Great River and Josie charges $65.00. Ray asked what happens in the interim when we are no longer clients of Great River and do not have a contract with Essentially Data. Julia said we can use them as needed. Todd asked if we need to bid this. Julia said we don't need to bid if we are billed on an hourly basis. Josie said most of it falls under technical support. To do a large project will fall under a different situation. Ray said it looks like we have spent with Great River about $377 a month. We need to be careful of spending $4500 in a 90 day period. Ray doesn't think this will be an issue. Ray said we may need to provide Josie with some more information before she can speculate what the hourly rate will be. Danny said we need Josie for particular projects and the hourly basis works fine with him. He can't see an advantage to block hours. Danny said they are still having issues with the server going down on weekends and he definitely wants her working with PC Net. Ray asked Josie about working with PC Net. She said she has an open relationship with them. Todd said the numbers might be off because there were things they just didn't do. Josie said we can start out hourly and if we need to change to block number we can. Her fee is $65 per hour. Ray said we could consider adopting a motion for the next 30-60 days and have a consultation fee with her until we can get a contract in place. Julia said we have a contract we can pass to John Housely. Todd said that one needs to be tweaked. Ray said we can have an interim agreement that they will be the vendor for GIS services to be charged at an hourly rate of $65 and figure this out in 30 days, at the end of 30 days we will consider a long term contract. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 1:45 PM 41Page 0 April Term Monday, April 20, 2015 ' 8:50 AM - Motion Commissioner Weter said he would entertain a motion that we can have an interim agreement with Essentially Data that they will be the vendor for GIS services to be charged at an hourly rate of $65 and figure this out in 30 days, at the end of 30 days we will consider a long term contract. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adiournment The meeting was closed at 1:47 PM The Commission is adjourned until Thursday, April 23, 2015. Motion/Vote - 1:46 PM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. D RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa„ {Ditu , Ray Weiter Presiding Commissioner, Ray Weter Blli-Barnett Western Commissioner, Bill Barnett 0 4 4 U.ViL 51Page 0 April Term Monday, April 20, 2015 8:50 AM Sue Ann Childers Eastern Commissioner, Sue Ann Childers 3 0 61Page 0 Christian County Commission 100 West Church St Room 100 Ozark Mo 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, April 23, 2015 8:50 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attehded Name ' Title , Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Highway Administrator Miranda Beadles and Clint Ellingsworth. The Commission met to approve the agenda for Thursday, April 23, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUSI MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Highway Administrator Miranda Beadles, Bill McConnell and Clint Ellingsworth. The.Commission met to approve any minutes and financials. Commissioner Weter entertained a motion to approve the minutes for Monday, April 20, 2015. Under financials, the Assessor went to start his vehicle and it wouldn't start. He had to make an emergency purchase fora battery. The Auditor was out of town and emergency authorization was needed. l7 0 April Term Thursday, April 23, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner i r SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett; Sue Ann Childers * Motion/Vote - - Motion to approve an emergency purchase. Commissioner Weter entertained a motion to approve an emergency purchase for the Assessor to buy a battery. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Anti Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: - Ray Weter, Bill BArnett, Sue Ann Childers Motion/Vote - - Motion to approve the Court Order. Under financials, there is an April Cart Court Order Number 04-23-2015-1 in the amount of $116,705.66. Commissioner Weter entdrtained a motion to approve the Court Order. RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Wdstern Commissiondr AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:01 AM Miranda Beadles-Highway Engineer Discussion - Renewal-Paintstriping of County Roads The meeting was attended by Commission Secretary Julia Maples, Bill McConnell and Clint Ellingsworth. The Commission met with Highway Administrator Miranda Beadles and C2 Supervisor Brent Young to renew the contract for paint striping of County Roads. Miranda said they have an existing contract for .18 per linear foot with Bishop Construction. Commissioner Weter entertained a motion to approve the renewal of the contract with Bishop Construction Co. As the option language permits. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:15 AM Michael & Linda Kern & Anne Beets-Citizens Discussion - Moon Valley Road Discussion 21Page 0 April Term Thursday, April 23, 2015 8:50 AM The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Highway Administrator Miranda Beadles, Bill McConnell, Robert Palmer and Clint Ellingsworth. The Commission met with Michael Kern and Gary and Anne Beets, citizens that live on Moon Valley Road for a discussion regarding chipping and sealing. Consideration was given to the citizens request. The citizens are requesting that slightly more than 1/2 mile be chipped and sealed. They are prepared to invest the required $400.00/tenth. Commissioner Weter entertained a motion to accept the homeowners $400 per loth for chip and seal for Moon Valley Road that will consist of 1/2 mile. Commissioner Weter entertained a motion to include the intent of the road district is to include this project in the 2016 budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 Motion/Vote - - Motion to accept the citizen money Commissioner Weter entertained a motion to accept, deposit and issue a receipt for the homeowners $400 per 10th for chip and seal for Moon Valley Road that will consist of slightly more than 1/2 mile. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - - Motion to establish the amount of $2200. Commissioner Weter entertained a motion to establish the amount of $2200 the citizens will contribute in total. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:05 AM Christian County Commission Discussion - Support of "Give Ozarks" Day of Giving 0 The meeting was attended by Commission Secretary Cheryl Mitchell. 31Page n April Term Thursday, April 23, 2015 8:50 AM The Commission met to show their support of the "Give Ozarks" Day of Giving. Commissioner Weter has a letter from Freedoms Rest. It is a domestic violence center and it appears they are participating in an effort to raise funds for non profit agencies. They want to engage various businesses or enterprises to participate in the fundraising event and they are suggesting that Christian County participate. They have a method bf donating online. They also suggest we have a special day on May 5th by having a jeans day or hat day. Bill said he doesn't think we can take county money. The Commission is aware of that. Ray is asking if we should participate and give the employees notice of the event. Cheryl likes the hat day. Everyone contribute a dollar and wear a hat. Sue Ann said Least of These had a food drive. Sue Ann said Freedoms Rest is wanting county employees to do it for them specifically. Ray said they would ask all elected officials to post and let the employees contribute if they want. We will create a flyer and ask elected officials and department heads to post the notice about the Day of Giving event and encourage everyone to wear a hat if they want to give. The meeting concluded as administrative and no motion/vote required. Motion/Vote - 11:00 AM Joey Kyle-Sheriff Discussion - Supplementary Grant Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Eric Peterson, Amelia Wigton, Ken Hurley, Robert Palmer, Doug Twigger, Judy Dollarhite and Major Chief Deputy Daniel Wells. The Commission met with Rich Lewis for a discussion on the Supplementary Grant. The Sheriff Department needs permission to reapply for the grant so they can continue getting the it. The grant expires June of this yearand they will reapply for July until June of next year. Rich said the reports are up and running and up to date. Ray asked who is responsible? Rich said he is doing it all. Rich explained the purpose of the grant for Sue Ann's benefit. There is no cost to the county. Ray asked Eric if he had any questions. Eric said it sounded like a good idea to him. Commissioner Weter entertained a motion to authorize Lt. Lewis to initiate the procedure for the grant reimbursement. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment The meeting was closed at 11:06 AM The Commission is adjourned until Monday, April 27, 2015. Motion/Vote - 11:06 AM - Motion to adjourn. 41Page April Term Thursday, April 23, 2015 8:50 AM Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Epstem Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qa-A lt)£L. 1 Ray Weter Presiding Commissioner, Ray Weter Bill-Barhett Western Commissioner, Bill Barnett GLAduu•D Sue Ann Childers Eastern Commissioner, Sue Ann Childers 51Page r-4 3469 LE-d -' CERTIFIED COURT ORDER 04-23-2015-1 The Treasurer is hereby ordered to pay the following entities: April 2015 Cart April 2015 Term 11 li i 1 RECEIPT: 25659 1 -i DATE: April 22,20115 -- - f. --.- 7 - ·-7 116,705.66 Check # Attachment: Cart Court Order 4-23-2015-1 (2206 : Approve Minutes & Financials) AMOUNT RECEIVED , - | 295-420-221. -- BRDGE _1 15.00% 17,505.85 ROAD MILES 1 COMMON 1 297.51 I -29,67§6 1.- 34,626.57 | _ _ FOMMON 2 280.69 27.99% 32,665.91 .. ,BILLINGS SPECIAL 103.25 10.30% 12,020,68 GARRISON SPECIAL 24 L- 2,39% 2,789.27 OZARK SPECIAL 102.97 i 10,27% 11,985.67 SELMORE SPECIAL 27.5 _ . 2.74% 3,197.74 0 - 11.1 26*J„, 1,295.43 -_----- ISOUTH SPARTA SPECIAL STONESHIRE SPECIAL 0.53% 1 618.54i 1. TOTALROADS 852,324 i 100·00% i 99'199.81 1 1- - IPJAL BRIDGE -'-T - -- -- 17,505.85| ___ TOTAL DISBURSED i i il 116,705.66 2 44-4 . Presiding/Commissioner, Ray Weter pC 1 fEP 3 9 li·'. - /. Western Commissioner, Bill Barnett U\A U U MJ (11,L..O Eastern Commissioner, Sue Ann Childers IN TESTIMONY WHEREOF I, have hereunto set RECEIVED my hand and affixed the seal of said Commission,at my office in Christian County APR WA 1!j tis0/the 23rd, dal April, 2015. T D/1,¥a 24 luv-__, FAY BROWN COL*nY CLERK Cler]¢ of the Christian County Cc JP#*i€'t* k'41' j 1, 12:5.464; 0 zc- CH-QI6TIAN COUNTY Ray Weter Presiding Commissioner COMMI@NON Bill Barnett Western Commissioner 100 W Church @lreel, 12oom 100 Ozark, Miuouri 69'Z21 Sue Ann Childers Phone: 415582-4300 • Fax: 471-581-5924 . Eastern Commissioner April 23, 2015 Attachment: Bishop Construction renewal (2207 : Renewal-Paintstriping of County Roads) Bishops Construction Company, Inc. Richard Fulp 23499 Lawrence 1230 Aurora, MO 65605 0 Dear Richard, The Christian County Commission voted today to renew the "Paintstriping of County Roads" with Bishops Construction and will continue to pay 18¢ per foot as quoted. We look forward to doing business with you again this season. Sincerely, . D L.r--2 b mti„it-- 4, LUD 49%7 Ray Wdter Bill Barnett Sue Ann Childers Presiding Commissioner Western Commissioner Eastern Commissioner D Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper ·Ptidket Pg. 7 t...J 1 Paula Brumfield 1-rom: Rich Lewis Sent: Thursday, April 23, 2015 9:25 AM To: Paula Brumfield Subject: RE: Grant Payroll Attachments: Copy of Sheriff Data Input 073114.xls January and February have been fixed and are in the process of being approved for payment. March has been submitted and awaiting approval or correction status. April is due by May 10th but I will have this submitted by May 4h. Also I am attaching the Sheet for April pay. If there is any issue please let me know. From: Paula Brumfield [mailto:pbrumfield@christiancountvmo.gov] Sent: Thursday, April 23, 2015 8:23 AM To: Rich Lewis Subject: Grant Payroll Rich, I'm just checking on the grant payroll. Karen was asking about it this morning. owla,'Brumfii® Payroll/Benefits Clerk Christian County Clerk's Office Phone: 417-582-4343 Fax: 417-581-8331 pbrumfield@christiancountvmo.gov 1 0 April 2015 Cart RECEIPT: 25659 DATE: April 22, 2015 AMOUNT RECEIVED 295-420-221 116,705.66 Check # BRIDGE 15.00% 17,505.85 ROAD MILES COMMON 1 297.51 29.67% 34,626.57 COMMON 2 280.69 27.99% 32,665.91 BILLINGS SPECIAL 103.25 10.30% 12,020.68 GARRISON SPECIAL 24 2.39% 2,789.27 OZARK SPECIAL 102.97 . 10.27% 11,985.67 SELMORE SPECIAL 27.5 2.74% 3,197.74 SOUTH SPARTA SPECIAL 11.1 1.11% 1,295.43 STONESH[RE SPECIAL 5.3 0.53% 618.54 3 TOTAL ROADS 852.32 100.00% 99,199.81 TOTAL BRIDGE 17,505.85 TOTAL DISBURSED 116,705.66 3 RECEIVED Ut APR'2-2 2015 KAY 6AbwN COUNTY CLERK 0 Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, April 27, 2015 , 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name f Title , l , Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve the agenda for Monday, May 27, 2015. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Carson Elliff. The Commission met to approve any minutes and or financials. There are no financials. Commissioner Weter entertained a motion to approve the minutes for Thursday, April 23,2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner D AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Carson Elliff-Attorney n April Term Monday, April 27, 2015 8:50 AM Discussion - Riverdowns West Bond Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Lacey Hart. The Commission met with Carson Elliff regarding the Riverdowns West Bond discussion. Carson said there are $670,000 worth of bonds total in December. The intention is to use the extra money to pay down the bonds. There were 5 or 6 homeowners that already paid in full. We need to keep $25,000 for reserve, $5,000 for upgrading computer programs and according to the Treasurer Karen Matthews basically there is $69,000 to use to refund the bonds. Cedar Rapids Bank and Stern Bros said they need an order not to exceed $69,000 to take place on or before May 15. Commissioner Weter entertained a motion to sign the Order #04272015-1 authorizing County officials to take actions necessary to pay $69,000 to pay down the bond. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Miranda Beadles-Highway Administrator Contract - Cooperative Contract with Greene County-Highway 194 63 The meeting was attended by Commission Secretary Cheryl Mitchell and Lacey Hart. The Commission met with Highway Administrator Miranda Beadles regarding a cooperative contract with Greene County-Highway 194. Miranda said Republic comes out 3.7 miles, a project also is in process widening culverts using hot mix, as well as some culverts for the south side. Miranda has an IGA for paving, up to 50 % of the paving which should run $120,000 but not to exceed $140,000 for the total cost. Greene County Road Department will pay the invoices and then-send them to Miranda for reimbursement of the 50%. Ray asked if we are logging these projects? Sue Ann asked how we are at tracking obligations? Miranda said they will submit an invoice to us which is payable by May 01, 2016. If tied down it will be listed in our budget. Miranda said asphalt is @ $44.00 a ton with Greene county, verses ours @ $54.00 a ton. Commissioner Weter entertained a motioned to sign the IGA between Christian & Greene County regarding shared expenses on Highway 194 in C2 road district. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 0 III. Adiournment The meeting was closed at 10:14 AM 21Page 0 April Term Monday, April 27, 2015 8:50 AM The Commission is adjourned until Thursday April 30th, 2015. Motion/Vote - 10:14 AM - Motion to Adjourn Commissioner Weter entertained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers 11, lt):££. i Ray Weler Presiding Commissioner, Ray Weter 3 -Ieln1UEA Bill-Barnett Western Commissioner, Bill Barnett cidu LaauD Sue Ann Childers Eastern Commissioner, Sue Ann Childers 31Page 44*01 0 0o ORDER NO. 04&91015 -/ AUTHORIZING COUNTY OFFICIALS TO TAKE ALL ACTIONS NECESSARY TO PREPAY OR REFUND A PORTION OF THE PRINCIPAL AND INTEREST ON THE SERIES 2014 RIVER DOWNS WEST NEIGHBORHOOD IMPROVEMENT DISTRICT BONDS. WHEREAS, County Commission of Christian County, Missouri (the "County") authorized the issuance of$670,000 principal amount of Series 2014 River Downs West Neighborhood Improvement·District Bonds (the "Bonds") to provide funds for the construction and equipping of a sewer treatment facility (the "Project") pursuant to an Order dated December 4,2014 (the "Order"); and WHEREAS, the Project is complete and a portion ofthe proceeds of Bonds remains, and certain of the property owners in the River Downs West Neighborhood Improvement District (the "Districf') have prepaid the assessments levied against their property; and WHEREAS, the County believes it proper to use such funds from the remaining proceeds of the Bonds and the prepayment ofthe property assessments (collectively the "Funds'D to prepay or refund a portion ofthe principal and interest on the Bonds in an amount not to exceed $69,000. NOW, THEREFORE, BE IT ORDERED BY THE COUNTY COMMISSIONERS OF CHRISTIAN COUNTY, MISSOURI, AS FOLLOWS: 0 Section 1. The County Commissioners of the County hereby authorized officers and officials of the County to take alt steps necessary to use the Funds to prepay or refund a portion of the principal and interest on the Bonds in an amount not to exceed $69,000 on or before May 15,2015. Section 2. Pursuant to Section 302 of the Order, the County Commissioners of the County hereby request that Cedar Rapids Bank and Trust, as purchaser of the Bonds (the "Purchaser"), after tile prepayment or refund of a portion of the principal and interest on the Bonds, recalculate the amounts due and payable as principal and interest over the remaining term of the Bonds. If necessary and requested by the Purchaser, the appropriate officials of the County are authorized to prepare and execute new Bonds to conform to the recalculation of the amounts due and payable over the remaining term of the Bonds. Section 3. As required and contemplated by the Order, any other remaining unused portion of the proceeds not used for prepayment or refunding ofthe Bonds shall be used to 0) establish a Reser've Fund in the amount of $25,000, CD to reimburse the County for any costs related to updating the records and reprogramming the computer system ofthe County for making and collecting the assessments for the Project; and (iii) any remaining funds after payments of the amounts described in (i) and (iD shall be deposited in the Bond Fund for payment ofthe principal and interest on the Bonds on the first Bond Payment Date. Section 4. The officials and officers of the County shall be and are authorized to execute all documents and take such actions as they may deem necessary or advisable in order to carry out and perform the purposes ofthis Order. Section 5. This Order shall take effect and be in full force and effect immediately after its adoption by the County Commissioners ofthe County. Adopted by the County Commissioners this A I day ofApril, 2015. 0 212**80*LL -6 0 222.aE .1 0 Signature page for Order Number 6411 10 IF· --- regarding prepaymentor refunding of the River Downs West Neighborhood Improvement District Bonds. DATED: Na olt q ickl/f<- Ray WeterPresiding Commissioner 11 DATED· 9 - O.7 -/*6 Bill'Bamett. Western Commissioner A h AD 1 DATED: 4 117 < /4 C / Zil.U/Ma) LA d#1.,h.© \--Sud Ann Childers, Eastern'Commissioner COUNTY CLERK: 77»yruc 4« ket (1 KayBrown 0 Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the · appropriation to which it is to be charged and that there is an unencumbered balance of anticipated revenue appropriated for payment ofsame. @40 Lacey Hart j ' Christian Couht''Auditor APPRO*6)AS T.¥0 John V'6016ub!64 Attorg«SiKaw 901 SA,ouis Stre Springfield, MO 62806 / Phone: 417-866-7773/' Fax: 417-866-1* r - 293¢Bat-R-9j'2-J 9.01· Atai V 0 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http:UChristianCount,MO.iqm2.com - Minutes - Thursday, April 30, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter * Attendee Name . . Title 'Status Arrived Ray Weter Presiding Commissioner Present Bill Barnett Western Commissioner Present Sue Ann Childers Eastern Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Christian County Commission D Discussion - Approve Agenda The meeting was attended by Commission Secretary Julia Maples, Brian Roy, Miranda Beadles, Brent Young, The Commission met to approve the agenda for 04/30/15. Commissioner Weter entertained a motion to approve the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Brian Roy, Miranda Beadles Highway Administrator, Brent Young C2 Supervisor, The Commission met to approve the Minutes & Financials. Commissioner Weter entertained a motion to approve the minutes for Monday April 27. 2015. Under Financials is Court Order# 04-30-2015-1 D April Term Thursday, April 30, 20I5 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnetti Sue Ann Childers Motion/Vote - 8:55 AM - Motion to approve the court order Commissioner Weter entertained a motion to approve Court Order# Ott-30-2015-1 transferring of $50,000.00 from general revenue to COLE. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer & Brent Young- Common 11 Supervisor Bid Opening - Bid Opening-Security Fence for Common 11 Road Department Facility The meeting was attended by Commission Secretary Julia Maples, Brian Roy, Jason D Stutesmun The Commission met with Miranda Beadles Highway Engineer & Brent Young-C2 Supervisor for a bid opening on a security fence for Cll Road Department Facility. Commissioner Weter open bids for a total of 1460 linear feet. The first bid from Carnahan White was for $18,615.00. The 2nd bid from Glenstone Roofing & Fence LLC. was quoted at $24,820.00. Commissioner Weter entertained a motion for Highway Engineer C2 Supervisor & Commissioner Barnett to review the Bids and make a recommendation Monday May 4th, 9:30 a.m. RESULT: ADOPTED [UNANIMOUS] i MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Joe Vanwinkle-Missouri Career Center Discussion - Summer Youth Program Discussion The meeting was attended by Commission Secretary Julia Maples, Amelia Wigton with The Headliner, The Commission met with Mr. Joe VanWinkle Missouri Career Center regarding the Summer Youth Program. Mr. VanWinkle passed out work site pamphlets. The Program starts on 05/01/15@ $8.00 an hour. The program also provides liability and workers compensation insurance. 21Page n April Terrn Thursday, April 30, 2015 8:50 AM There are 2 programs. The income threshold is 180% above the poverty level. Evaluations are the key pointers for future employment skills. Emergency health care is covered. Training plan is detailed with what both employer & student wants. Mr. VanWinkle is asking permission for the program to go forward. Commissioner Weter asked if local government can partake? Answer was yes. Mr. VanWinkle said he will contact the City of Ozark to get word out about the program. Commissioner Childers had asked if Mr. VanWinkle has a list of employees interested in the program. Commissioner Weter said it would be best if Mr. VanWinkle presents the program, he believes its a good opportunity for the youth. Commissioner Weter asked if he can arrange time for Mr. VanWinkle to return back here to discuss the program with other elected officials. Commissioner Weter entertained a motion to present information via various elected official & department heads. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray \Meter, Bill Barnett, Sue Ann Childers f" Motion/Vote - 11:00 AM Lacey Hart-Auditor Discussion - Discretionary Fund Disclaimer The meeting was attended by Commission Secretary Julia Maples, Sheriff Joey Kyle, Kay Brown, Kelly Hall, Amelia Wigton, Judy Dollarhite, Keith Mills, Daniel Wells, Ted Nichols, Ken Hurley The Commission met with Lacey Hart - Auditor regarding Discretionry Fund Disclaimer. A discussion regarding adding a disclaimer to the purchasing manual. The disclaimer would address discretionary funds. It would indicate that signing requisitions for discretionary funds purchases does not indicate approval and is procedural only. Commissioner Weter said no more actions today. Commissioner Weter said we are going to try to integrate department head schedules for a meeting later and discuss purchasing. Commissioner Weter entertained motion for later meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner . SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 1:32 PM Judy Dollarhite-Citizens Task Force Discussion - Task Force Discusses Expansion Needs The meeting was attended by Commission Secretary Cheryl Mitchell, County Clerk Kay fl Brown, Ralph Phillips, County counselor John Housley, Cindy Childress, Judge Laura Johnson, Planning and Development Administrator Todd Wiesehan, Patrick and Lynn Kempen, 911 Director Rance Duffy, Ken Hurley, Eric Peterson, Hollis and Paulette 3[Page n April Term Thursday, April 30, 2015 8:50 AM Overall, Linda Barger, Circuit Clerk Barbie Stillings, Auditor Lacey Hart, Prosecutor Amy Fite, EMA Director Phil Amtower, Sheriff Joey Kyle, Community Publisher reporter Amelia Wigton, Building Inspections Bob Barnhart, Recorder Kelly Hall, Nathan Weter, Doug Twigger, Juvenile Officer Terri Goodall, Attorney Jim Meadows, and nForm Architect Travis Tindall. The Commission met with Judy Dollarhite and the Citizens Task force for a discussion on the expansion needs. They are trying to get some answers on financials. Judy said they could propose a number of options but they need to know if the 1/4 cent will remain, and how will that be allocated. They need to know now so they know if it can be allocated legally so their plans include that. Ray said beginning balance 2015 was $1.2 million. The sales tax revenue is predicted to be $1.7 million $2,500 interest. Total this year is$1.711 million. $2.9 million total including the beginning balance. Expenditures of $1.1 million to pay off the building. $1.1 million transfer to law enforcement $500,000 out for renovation for judicial building for a total of $2.7 million leaving a ending balance of $235,176. Meaning in 2016 this is what we start with. Mr. Peterson asked how the sales tax comes in. Ms. Hart said monthly. In 2016 we will only have $235,000 to start. Mr. Peterson asked what 2014 was. Commissioner Weter (03 said beginning was $1.3 million revenue $1.7 million $3,100 interest total of $3 million and of that $1 million bond retirement, transfer to law $820,000 total $1.9 million leaving $1.2 million. Ms. Dollarhite asked about the $500,000 that she is not sure we can use for renovation, how do we determine that. Commissioner Weter said we have the best legal minds present in the room and asked the County counselor to give his opinions on the question. Mr. Housley, County Counselor, statell in light of the language used in the ballot proposition in the April 4,2000 election which was currently to be "used to operate and maintain the law enforcement services of the County" April 3, 2012 ballot language which provided that the existing one quarter cent law enforcement sales tax would continue to be imposed for the "purpose of providing law enforcement services for the County", may have limited its use to expenditures such as salaries, equipment, and maintenance of existing law enforcement related facilities. Although the term "law enforcement services" is not defined in section 67.582, RSMO., a 1990 Atty. Gen. Opinion opined that the phrase "law enforcement services" could be extended to allow a County to expend sales tax revenue collected pursuant to section 67.582 on a facility which housed circuit court rooms, offices for the prosecuting attorney, circuit clerk, and Sheriff. However, Mr. Housley noted that the County commission did not submit the continuation of the quarter cent sales tax as a single initiative to the voters at the April 2012 election, but submitted two separate tax proposals. The first sought to continue the law enforcement sales tax of one quarter cent which was to be used for the purpose of"providing law enforcement services to the County", and a separate proposition ('-3 which sought to impose an additional one quarter cent countywide sales tax for the "purpose of providing funding for law enforcement related capital projects including acquiring land in constructing additions and improvements to the County Justice Facility 41Page April Terrn Thursday, April 30,2015 8:50 AM and furnishing and equipping the same." The first ballot proposition was approved by the voters but the second initiative was defeated by the voters. Mr. Housley noted that Missouri appellate courts, which it construed the scope of law enforcement sales tax initiatives to determine whether they could be spent on capital or capital improvement projects, such as Armstrong v. Adair County and White v. Cole County, have held that the ballot language is to be narrowly construed to limit the purposes to the express terms contained in the ballot language. Here the only LEST ballot initiative that was approved by County voters in 2012 authorized the money to be spent for "law enforcement purposes", while voters simultaneously rejected a separate proposition that allowed law enforcement taxes to be spent for "law enforcement related capital projects". Commissioner Weter asked if the courts may have an issue if the County said we are going to divert the revenue from paying for law enforcement services to a capital · building project. Mr. Housley said they certainly could based upon to Court of Appeals decisions previously discussed. Mr. Housley stated he had concerns that either a taxpayer or an elected official the County could file a declatory judgment action in court to challenge the expenditure of the one quarter cent law enforcement sales tax approved by voters in 2012 if it was being spent on capital improvement projects. If this revenue stream were put out for a bond, to finance construction of a new judicial facility, and if a court were subsequently to determine the expenditure was not within the purpose authorized by the voters when they approved the LEST in 2012, the County could be in serious financial difficulty trying to find an alternative source of funding to pay off the bonds. Therefore, in an abundance of caution, the County counselor stated he was his opinion the one quarter cent LEST revenues approved I April 2012 should not be spent by the County commission or obligated to pay bonds associated with the construction of new law enforcement related capital projects. However, he did state that it may be possible to spend the LEST taxes authorized in 2012 to pay the cost to maintain current law enforcement related buildings or to rent space for offices for law enforcement purposes, such as the prosecutor's office or Sheriffs offices. Ms. Dollarhite said Mr. Peterson is on the Building Bond Board and she would like to . defer to him, he has spoken to Dick Bartow. Mr. Peterson passed out a packet for discussion. He believes if the issues are properly presented to the public, they will accept. Page C is the email about the question from a bond counsel who deals with this all the time. He is a bond attorney. It is his opinion the extension approved is an extension should be an extension of the original ballot question regardless of the second outcome. There was discussion about $500,000 from the general fund to law enforcement. Mr. Barnhart said he was leaving because this doesn't include him. It will cost a bloody fortune to put an extra floor on the building. Ms. Dollarhite asked Mr. Barnhart In regard to remodeling is it the 25% rule before everything becomes today's building code. At what point does it throw us in the realm of sprinklers and etc. Mr. Barnhart asked her where she got the 25%. There is an international building code. Mr. Barnhart said the 25% rule is you have to pay 25% of your costs for ADA acessability. Commissioner Weter said the $500,000 earmarked for this year may not happen if the sheriff decides he needs that money, they won't be able to transfer from general revenue. Commissioner Weter said what they have is transferred to law enforcement. 51Page April Term Thursday, April 30,2015 8:50 AM Another $500,000 comes out of for a total of $1.6 million. Without that the Sheriff has to live on $3.6 million and he can't. Mr. Peterson said they need to figure out how they can get this information to the people. Ms.Dollarhite said the general public has no idea how crowded we are and how we will adjust when we get another judge. They are working diligently of coming up with short term mid term and long term solutions and need something definite how those funds will be allocated so they can make plans accordingly. The Task force has some short term ideas, medium, and long term ideas. They are finding there won't be any money. Ms. Dollarhite said the $500,000 is earmarked for one year. The confusion is the $500,000 in two places. One is from general revenue to go to the sheriff and the other is from building bond to go to renovation. Mr. Peterson said we may be able to rent or lease some space for immediate short term relief to be ready when the judge shows up. Is was a great meeting for clarification. Ms. Dollarhite wanted to ask Mr. Housley if it is possible to do a video and show the crowding of the jail issue and blur out faces. They haven't been able to discuss 911 and EMA and kicking them out so we need the space. Mr. Burger that is a huge lift. Commissioner Weter wanted to speak about one time moves. A one time move would be to fund a building south of the courthouse and move the Prosecuting Attorney and then remodel forthe judge. Ms. Dollarhite asked the deadline to put something on the ballot. County Clerk Kay Brown said May 26 for August and the end of August for November. Mr. Barnhart came back and said they wouldn't require anything from the building department. Commissioner Weter said the historic preservation applies to the outside. Mr. Housley said if you want to have a PR campaign and have jail video, there is no right of privacy if you think that is helpful as long as the sheriff says it doesn't compromise the jail security. Ms. Dollarhite said the other questions is about a roof leak on the pods and the septic problem. What has the commission done about.those repairs. Commissioner Weter said the septic issue is because the inmates stuff everything down them. Mr. Peterson asked about the pumps. Ken said there is an 8" line going into the pit hole and the grinder pump. The only thing going out is a 4" line when the pumps are turned on. Mr. Hurley will call the general contractor and find out who the plumbing company is. Mr. Hurley doesn't think the public has been sold wei[ in the past. Ms. Stillings asked if there had ever had the modular people come. Ms Dollarhite said they did talk to them and it wasn't cost effective. Mr. Peterson Just to summarize there is around $500,000 that can be earmarked for a short term fix. Commissioner Weter said if it is spent on the judicial building itself. Mr. Peterson said 2016 is too far aw,ay. Ms. Fite asked about the. language in April 26 referencing the tax only with no reference forthe capital improvements. Mr. Housley said it just puts into effect what you are collecting effective June 2015. Mr. Meadows said you have two sets of taxes. They say you judge it by the ordinary ballot language. It is highly questionable to use the bonds for anything other than law enforcement services. Case law authorized any taxpayer to sue. Bonding counsel is paid out of the deal. If you go down that road you would want an opinion from the bond counsel that they will bond and defend it. Mr. Housley is skeptical they will stick their neck out. Ms. Dollarhite asked if it is Mr. Housley's opinion that the tax can be used for remodeling and renovating. Commissioner Ray pointed out that you would have to remodel somewhere and move someone and remodel that and move 61Page 0 April Term - Thursday, April 30,2015 8:50 AM someone else and it seems more logical to build and move once and remodel once. Mr. Peterson is trying to get out as much information as possible what we have to spend for law enforcement is, it significantly less that surrounding counties based on sales in the area? Sheriff Joey Kyle said it is a countywide problem not just a sheriff problem. It is the taxable sales. We will be looking at a growth. In 5 years we will have 105-110,000 people we have 84,000 now. Mr. Peterson said anything they can do to get the word out of what needs to happen to get this fixed. Sheriff Joey Kyle would like for people to consider this to be a county problem, not just a sheriff problem. Commissioner Weter thanked everyone for coming and sharing their perspective. Commissioner Barnett wants to echo what Commissioner Weter said. Commissioner Weter entenained a motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment 3 The meeting was closed at 3:16 PM The Commission is adjourned until Monday, May 4, 2015. Motion/Vote - 3:16 AM - Motion to adjourn Commissioner Weter entertained a motion to adjourn. - RESULT: ADOPTED IUNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Qow li>du i RayWe[er Presiding Commissjoner, Ray Weter 71Page 1 0 8:50 AM April Tenn Thursday, April 30, 2015 ili-B Western Commissioner, Bill Barnett AuL auu.D Sue Ann Childers Eastern Commissioner, Sue Ann Childers D 0 8[Page t, 0 MEETING Al 1 ENDE.E.'5 Note: We request the following information in case wenced to contactgou. Than!--6 fi. -. emaii! address r ...' I :T' I.1 6 -,tff FF 9%AlIaddress77 fhone number rhona number 639343106 email address j - 0 thhi«fu-- emaA addIress \"51.)29UalL wk.V }VIC,DOU L. 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Than!£114 i Ray Meter 3 Presiding Commissioner, Ray Weter BilrBarhett Western Commissioner, Bill Barnett 44*,2 Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 31Page Christian County Commission 100 West Church St Room 100 Ozark; MO 65721 April Term http:UChristianCountyMO.iqm2.com @*1114, - Minutes - Thursday, May 14, 2015 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Ray Weter Attendee Name - Title Statds Arri,ied -1 Ray Weter Presiding Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Sue Ann Childers Eastern Commissioner Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM Mary Argiso Assistant Present 8:50 AM Norma Ryan Chief Deputy County Clerk Present 8:50 AM IL Agenda Motion/Vote - 8:50 AM Christian County Commission Discussion - Approve Agenda n The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles. Highway Engineer, Brent Young C2 Supervisor. The Commission met to approve the agenda for 05/14/2015: Commissioner Weter entertained a motion to approve agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Ms. Beadles, Mr. Young The Commission met to approve any Minutes & Financials. Commissioner Weter entertained a motion to approve the minutes for Thursday 04/30/15, Monday 05/04/15, and Thursday 05/07/15. r 1 April Term Thursday, May 14, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western·Commissioner SECONDER: Sue Ann Childers, Eastern Commissioner AYES: Ray Weter, Bill Barnett Sue Ann Childers Motion/Vote - 8:57 AM -· Motion to approve financials Commissioner Weter entertained motion to approve Court Order# 05-15-2015-01 for sales tax in the amount of $225,459.07. RESULT: ' ADOPTED [UNANIMOUS] MOVER: Sue'Ann Childers, Eastern Commissioner tr SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:00 AM Miranda Beadles-Highway Engineer Discussion - Activity Report The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles Highway Engineer, Brent Young C2 Supervisor. 0 Commissioners met with Miranda Beadles-Highway Engineer regarding May 2015 activity report. Ms Beadles discussed report as follow: -Highway Administrators current assignments. -Highway Department combined efforts of Common 1, Common 11 & Highway Administrator: *Training, Shared network drive, Organizational chart & updated job descriptions, Review of benefits, Performance reviews, Employee Action Form, Reflective safety shirts meeting with OSHA, New construction site signs & Barricades, Purchase of distance measuring devices for Cl & Cll, Response to resident concerns. -Common I: *2015 Road maintenance plan, Promotions, Green Bridge, Lasley Bridge, Completed & Current Bids/Proposals. -Common 11: *Installation of perimeter fence, Appraisal & quotes for weigh station/scales, 2015 road maintenance plan, Promotions, New employee, Hawkins Bridge, CR 194, IGA with Greene County, Completed & Current Bids/Proposals, and Shop Improvements. 0 Meeting concluded with no action taken. 21Page 0 April Term Thursday, May 14, 2015 8:50 AM RESULT: ADOPTED [UNANIMOUS] AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 9:30 AM Bill Dillard-Maintenance Engineering Discussion - Lighting Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles Highway Engineer, Kenny Coates Christian County Maintenance Supervisor, Bill Dillard with Maintenance Engineering LTD, The Commissioners met with Mr. Bill Dillard regarding lighting discussion. Mr. Dillard opened discussion on a new product T12 bulbs, he addressed various warranties, and prices. Pros & cons were discussed about the product. Commissioner Weter concluded the bulbs are not financially feasible at this time. No dissent was expressed by the other Commissioners. Commissioners ended meeting by thanking Mr. Dillard for his time. Presentation concluded with no vote taken. RESULT: ADOPTED [UNANIMOUS] 0 AYES: Ray Weter, Bill Barnett, Sue Ann Childers Motion/Vote - 10:00 AM Miranda Beadles-Highway Engineer Discussion - C-2 Road Sales Tax Pool The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles - Highway Engineer, Brent Young C2 Supervisor, Lacy Hart Auditor,·Teresa Campbell, Commissioner Weter met with Miranda Beadles-Highway Engineer regarding G2 Road Sales Tax Pool Ms. Beadles began meeting with discussion on the November 29, 2012 Commission meeting minutes: *Common I choose not to participate in Sales Tax pool, & to collect the needed budget directly from Sales Tax revenue. *Common 11 chose to join the pool and begin the year with a $207,000.00 shortfall from the 2012 budget. -Proposal: *Common Il will continue to receive disbursement of sales tax as planned for 2015. *At end of 2015, if additional sales tax revenue is available, Common It will be given the 0 additional 31Page 0 April Terrn Thursday, May 14, 2015 8:50 AM amount to reach $207,00.00 *In 2016 Common Il will longer participate in pool. Note: *This does not impact on any sales tax distributions to the Special Road Districts or Cities. * In 2016 the Pool will have less to distribute. Ms Beadles requests the opinion of Commission. Miranda opinion of commission. Ray no change this yr 2015,may need to adj. 2016. Bill 2015 pool short. Ray Do we need sep. Court order, Mir yes. Refer to notes. Ray any further discussion, none. Commissioner Weter entertained a motion approve the financial plan by Miranda re: distribution sales tax and rd sales tax pool. RESULT: ADOPTED [UNANIMOUS] MOVER: bue Ann Childers, Eastern Commissioner 0 SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter Bill Barnett, Sue Ann Childers, Motion/Vote - 10:32 AM Kay Brown-County Clerk Discussion - Precinct Report · .. . . The meeting was attended by Commission Secretary Cheryl Mitchell, Norma Ryan Chief Clerk, Mr. Alec Wade, Mr. John Dollarhite, The Commissioners met with Ms. Norma Ryan regarding the Precinct Report. Commissioner Weter entertained a motion to admit the Precinct Report into the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers III. Adjournment 0 The meeting was closed at 10:41 AM The Commission is adjourned until Monday May 18, 2015. 41Page 0 April Term Thursday, May 14, 20I5 8:50 AM Motion/Vote - 10:40 AM - Motion to Adjourn Commissioner Weter set motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Sue Ann Childers, Eastern Commissioner SECONDER: , Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett, Sue Ann Childers QuWaL 1 Ray Werer Presiding Commissioner, Ray Weter .'#--11*,1'ili, RA 0 Bilf-Earhett Western Commissioner, Bill Barnett GLLUU.D Sue Ann Childers Eastern Commissioner, Sue Ann Childers 0 51Page 2.2.a L .. =. 1 CERTIFIED COURT ORDER # 05-14-2015-01 , MAY 2015 #332 SALES TAX The Treasurer is hereby ordered to pay the following entities: April 2015 Term 2015 Sales Tax #332 Receipts # 25708 ...lit.-+- .1. Ay E-ibis- 1 1 Sales Tax933 Received $225,459.OT, Cl(S Common Road I hand and affixed the seal of said Commission,Attachment: Court Order #05-14-2015-01 (2235 : Approve Minutes & Financials) 30.98% $69,847.22 301-420-209 CoT--9.nRoad 11 __0.39% . -.$68,517.01 302-420-209. . - Common Road I .PudgEL8-peoglpnment 1£708.33 301-420-209 -. Common I Total $87,555.55 CommE!1 LITotal . 368,51?.01 . Amounkro Remain In*oot $69,386.51 41 442 Presidin Commissioner Ray Weter C J Western Commiasioner Bill Be .rnett ,1"1 UO duL 'Eastern Commissioner Sue Ann Childers IN TESTIMONY WHEREOF, I have hereunto set my at my office in Christian County this, the 14th day of May, 2015. , A /\)Dy,Ank 114- ©i ' RECFIVED Clerk of the Christian County Commission K '1,1,11 0 7 20!5 /1'.34 KAY BROWN COUNTY CLERK PAER# pO.46 d:93 2.7.8. Ltl 0 2015 PRECINCT/POLLING PLACE REPORT (51.121 RSMO) TO: Christian County Commission FROM: County Clerk Kay Brown In 2014, I divided the number of voters between Lincoln 1 and Lincoln 2 based on the 2010 Census population to give a better balance of the number of voters for each precinct. This change was requested by the Clever City leaders and was approved by the mayor and the city alderman on Attachment: 2015 Precinct Polling place report (2239 : Precinct Report) September 17, 2013. For 2015, there have been no changes to the polling locations by the County Clerk. However, the Nixa School District and James River Church in addition to St. Joseph's Church, has requested a contract prohibiting electioneering at their polling locations. 0 : 0 12}P-a#K*fg# 61 e 2:7.A County: Christian 0 User Name: Brown, Kay Precinct Voter Count Date: 05/14/2015 Report No.: DP-007 PRECINCT ACTIVE INACTIVE PENDING TOTAL BRUNER 552 53 0 605 CASSIDY 1 2176 288 2 2466 CASSIDY 2 2718 - 318 5 3041 CHADWICK 272 22 0 294 E BENTON 297 18 0 315 EAST FINLEY 3973 390 4 4367 GARDEN GROVE 1888 152 2 2042 GARRISON 154 . 7 0 161 LEAD HILL 114 6 0 120 LINCOLN 1 Attachment: 2015 Precinct Polling place report (2239 : Precinct Report) 2031 150 0 2181 LINDEN 1179 70 1 1250 Uncoln 2 1229 115 0 1344 MCCRACKEN 1577 91 1 1669 N GALLOWAY 2445 160 1 2606 N UNN , 701 27 1 729 NORTHVIEW 2757 230 2 2989 NORTHVIEW 2 1828 143 3 1974 OLDFIELD 348 18 0 366 POLK 2193 131 1 2325 RIVERSIDE 1 2237 0 RIVERSIDE 2 2363 220 2 2459 119 0 2482 ROSEDALE #lA - INSIDE CITY 2173 224 2 2399 ROSEDALE #2 - OUTSIDE CITY 1841 73 0 1914 Rosedate 18 1961 281 1 2243 S GALLOWAY ' 1394 86 1 1481 ' S LINN 112 5 - 0 117 SENECA 63 3 0 66 SPARTA 1633 156 1 1790 UNION CHAPEL #1 - INSIDE CITY 2785 186 0 2971 UNION CHAPEL #2 - OUTSIDE CITY 3095 187 0 3282 W BENTON 442 16 0 458 WEST FINLEY 2791 280 3 3074 Total Voter Count 51322 4225 33 55580 0 Missouri Centralized Voter Registration Ppno • 1 .Pack@t Pa. 8 2.7.a County: Christlan 0 User Name: Brown, Kay Precinct Voter Count Date: 05/21/2014 Report No,: DP-007 PRECINCT ACTIVE INACTIVE PENDING TOTAL BRUNER 538 56 0 594 CASSIDY 1 CASSIDY 2 2031 327 0 2358 2534 365 2 2901 CHADWICK 264 27 0 291· EBENTON , 279 20 0 299 EAST FINLEY 3751 438 0 4189 GARDEN GROVE GARRISON 1822 175 2 1999 154 7 0 161 LEAD HIU LINCOLN 1 111 8 0 119 LINDEN 1956 175 0 2131 Uncoln 2 1164 81 0 1245 MCCRACKEN 1117 130 0 1247 N GALLOWAY 1505 102 0 1607 N LINN 2372 186 0 2558 701 37 0 738 NORTHVIEW NORTHVIEW 2 2555 267 1 2823 OLDFIELD 1776 159 0 1935 POLK 336 23 0 359 2134 Attacnment: Lu-to rit,u,•iu rvin••9 p...,A·' .1'v.. RIVERSIDE 1 148 0 2282 2094 262 0 2356 RIVERSIDE 2 ' 2273 ROSEDALE #IA - INSIDE CITY 142 1 2416 ROSEDALE #2 - OUTSIDE CITY 2033 · 256 0 2289 1781 85 0 1866 Rosedate 18 S GALLOWAY 1839 328 0 2167 S LINN 1340 88 0 142B 110 4 0 114 SENECA . 64 4 0 68 SPARTA UNION CHAPEL #1 - INSIDE CITY 1534 180 0 1714 UNION CHAPEL #2 - OUTSIDE CITY . 2657 217 0 2874 W BENTON 2961 209 2 3172 WEST FINLEY 429 18 0 447 2622 318 0 2940 Total Voter Count 48837 4842 8 53687 0 Mlssourl Centralized Voter Registration - - 2. i i _**9{ki1 .,4 Election Summary Report 44-2/JUG GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM fle. 37 TUESDAY, APRIL 7, 2015 Page 1 of 6 ELECTION NIGHT OFFICIAL RESULTS 'Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% AVA SCHOOL BOARD FORDLAND SCHOOL QUESTION 096.- Number of Precincts · I b.302;4 3 Number of Precincts 2 Precincts Reporting 100.00% Precincts Reporting - 2 100.00% Vote For Two f#% Vote Fdr One ED€·37 7 Total Votes 6 Total Votes VERNONJOHNSON 2 33.33% YES - 2 28.57% VERNARD DEATHERAGE 0 0% NO 5 71.43% JOHNNYBURKDOLL 3 50.00% VANESSAJOHNSON 0 0% MARIONVILLE SCHOOL BOARD 7794- BART ELLISON 1 16.67% j V. -i/7-- REGINA PORTER 0 0% Number of Precincts 2 4 4-07Ei-39- WRITE IN 0 0% Precincts Reporting 2 100.00% Vote For Two BILLINGS R.IV PROPOSITION 11·'41, Total Votes 2 Number of Precincts MARK NEVELN 0 0% M-04 SHANA SMITH 0 0% Precincts Reporting 1% Ut 3 100.00% For One BRANDON LIN WHITE 0 . 0% Tital Votes 384 KARRI STANTON 1 50.00% ALLISON WOODY WORKMAN 1 50.00% YES 294 76.56% WRITE IN 0 0% 90 23.44% NIXA SCHOOL BOARD BRADLEYVILLE SCHOOL PROP 1 090.37 f Number of Precincts Nurhber of Precincts 2 Precincts Reporting f 14 100.00% Precincts Reporting 2 100.00% Vote For Two Vote For One Total Votes 2,113 Total Votes 12 RAELYNN L. ANDERSON 770 36.44% YES 5 41.67% JOSHUA K. ROBERTS 786 37.20% NO 7 58.33% DANIEL JESSEN 533 25.22% WRITE IN 24 1.14% CHADWICK SCHOOL BOARD -72 .Il 18.5/ OZARK SCHOOL QU Number of Precincts Precincts Reporting K?064,45 1 5 100.00% Number of Precincts Vote For Two Precincts Reporting 11 100.00% Votes 437 Vote For One TIN HOUSE 162 37.07% Total Votes 2,876 CHAD SALLEE 181 41.42% YES 2,038 70.86% RAYMOND STEVENS 94 21.51% NO 838 29.14% WRITE IN 0 0% A Election Summary Report GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY, MISSOURI Time: 12:05:56 PM TUESDAY, APRIL 7, 2015 ELECTION NIGHT Page 2 of 6 OFFICIAL RESULTS 0 egistered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% REPUBLIC SCHOOL BOARD 251,-\ OZARK FIRE BOARD MEMBER 17 39 Number of Precincts 4 f Number of Precincts Precincts Reporting 4 100.i00% Precincts Reporting 11 100.00% Vote For Two .-/ 1129 377.6, Vote For One Total Votes 40 Total Votes 2,583 TODD WOJCIECHOWSKI 16 0% 40.0 JAMES PIM) BOWLES 746 28.88% MARK GIMLIN 30.01 12 0% MARION BEEBE 262 10.14% MARK MORRIS 17.54 7 0% STEVE LOFTIS 1,561 60.43% COREY E. KILBURN 12.54 5 0% WRITE IN 14 0.54% WRITE IN 0 0% CHRISTIAN COUNTY AMB BOARD 3-* 1 SPOKANE SCHOOL BOARD al. - )%,iL.0,561 Number of Precincts -fR Number of Precincts )15.37 4 Precincts Reporting */37 , 4 100.00% Precincts Reporting -f«34 4 100.C)0% Vote For One Vote For Two Total Votes 1,213 Total Votes 652 LMARLES RIOTT 120 )% GARY MOSIER 652 53.75% 18.4{ ANGELA LEONBERGER 555 45.75% i CARRIE RANTZ 167 I% 25.61 WRITE IN 6 0.49% DEREK HIME 150 1%23.01 ROB RIGDON 124 2% 19.Of CHRIS HORTON * 13.04 LOGAN-ROGERSVILLE FIRE BOARD 59.- 85 06 3.37 WRITE IN 6 56 0.9, 72.37 Number of Precjncts CHADWICK FIRE DISTRICT QUESTION Precincts Reporting 100.00% Vote For One 7 34-7.- 4 Total Votes 65 Number of Precincts ZE, ·57 5 €2Z JOSEPH K. SHOOK 36 55.38% Precincts Reporting 44-I-31 -8 100.00% DAVID ADAIR 29 44.62% Vote For One Total Votes WRITE IN 0 0% 204 98 48.04% SELMORE ROAD DIST QUESTION 2 106 51.96% 95,- Number of Precincts 17,37 -4 Precincts Reporting 4 100.00% Vote For One ip.37 2 100.00% Vote For One ' f Vote For One Total Votes · ,694 Total Votes 2 RICK GARDNER 1 DANIEL HARTER 2 100.00% ,348 79.57% DONNA MCQUAY 332 19.60% MICHAEL TIPPIE 0 0% WRITE IN 14 0.83% WRITE IN 0 0% OZARK ALDERMAN I SADDLEBROOK BOARD MEMBER 49.- Number of Precincts 4 Number of Precincts 4@-,9- *t ' '1.37 Precincts Reporting 4 100.005 Precincts Reporting 100.00% Vote For One Vote For Three .--111 (gIXT / Total Votes 478 Total Votes 297 JIM STEWART 471 98.54% CAROL GAINES 64 21.55% RITE IN 7 1.46% JERALD SEARS 55 18.52% MICHAEL SOCHA 56 18.86% OZARK ALDERMAN TWO RACHELLE DARABI 44 14.81% KATHY TOSOLINI 44 14.81% Number of Precincts 6 JOEL TRAUTMANN 34 11.45% Precincts Reporting 6 100.00 WRITE IN 0 0% Vote For One Total Votes 456 SPARTA MAYOR TED A. SMITH 447 98.03% WRITE IN 9 1.97% Number of Precincts Precincts Reporting 41.(00.37 2 100.00% OZARK ALDERMAN 3 Vote For One Total Votes 138 Number of Precincts 5 MIKE YOUNKER 125 90.58% Precincts Reporting 5 100.00% WRITE IN 13 9.42% Vote For One Total Votes 182 SPARTA ALDERMAN 1 MELISSA WAGNER 243 50.41% JEFF GARRISON 237 49.17% Number of Precincts 2 WRITE IN 2 0.41% Precincts Reporting 2 100.00% Vote For One *(<»A»--3*.p- tl« Total Votes 103 JOSEPH A. VALADE, JR. 59 57.28% DIALA BROWN 44 42.72% WRITE IN 0 0% 614 441, Election Summary Report GENERAL MUNICIPAL ELECTION Date: April 10, 2015 CHRISTIAN COUNTY. MISSOURI Time: 12:05:56 PM TUESDAY. APRIL 7, 2015 ELECTION NIGHT Page 6 of 6 OFFICIAL RESULTS -Registered Voters 51,556 - Total Ballots 5,479 10.63% 27 of 27 Precincts Reporting 100.00% SPARTA ALDERMAN 2 Number of Precincts 2 Precincts Reporting 2 100.00% Vote For One Total Votes 59 DANIEL BREON 25 42.37% JARRETT RAY IORG , 32 54.24% WRITE IN 2 3.39% SPARTA QUESTION Number of Precincts 2 Precincts Reporting 2 100.00% Vote For One Total Votes 162 67 41.36% 95 58.64% -2- gluy