-ur \\ Christian Counly Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, January 6, 2014 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia -Attendee'Nbme',3..,. 03:' i.4,: · t.f Title.2'f' '·,0 1. TA>'tift,I,$tatu©.,4 ,;ti: AFrived.it Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett ' Western Commissioner Present 8:25 AM Kay Brown County Clerk Present 8:25 AM Cheryl Mitchell Assistant Present 8:25 AM II. Agenda Motion/Vote - 8:25 AM County Clerk-Kay Brown Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission reviewed the minutes for Monday, December 30, 2013. There were no financials presented. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for December 30; 2013. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM Supervisor of Common 1 Road District-Richard Teague Discussion - Discuss Purchasing Equipment (Truck) from State Bid The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Common IRoad District Supervisor Richard Teague to discuss the purchase of a new 2014 one ton Chevrolet truck through a state bid. Richard Teague said a new Chevrolet truck is priced through the state bid for $ 34,544.00. Mr. Teague said the truck would be used for patching roads, debris removal, snow plowing, salt spreading and hauling supplies. The truck will have a build time of six to eight weeks. Mr. Teague said he received a verbal quote of $ 10,000.00, for the truck bed. He said for everything needed the total cost would be $ 50,000.00. He said at this time he was only interested in purchasing the truck. L.J January Term Monday, January 6, 2014 8:25 AM 3 Presiding Commissioner Lou Lapaglia called for a motion to approve the purchase of a new 2014 one ton Chevrolet truck for $34,544.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common I & 11 Road District Supervisors -Brent Young and Richard Teague Bid Opening - Bid Opening-Signage for County Roads The meeting was attended by Commission Secretary Cheryl Mitchell and Jason Stutesman. The County Commission met with Common I Road District Supervisor Richard Teague and Jason Stutesman from the Common It Road District to open bids for signage for county roads from the following companies: 1. Vulcan Signs located in Foley, Alabama 2. Nixa Sign Crafters located in Nixa, Missouri Mr. Teague said he would like a week to review the bids and make a decision. Presiding Commissioner Lou Lapaglia called for a motion to schedule a decision meeting for January 13,2014 at 2:15 p.m. 0 RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Two Rivers Rd. Common It Road District (10 Feet) The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Development Administrator to review the Right-of-Way for Two Rivers Road to transfer 10 feet of right-of-way to the Common 11 Road District. The Grantor's are Mary Jo Blevins and Kenneth Blevins. Mr. Wiesehan said the property along Two Rivers Road was subdivided and the right-of-way was deficient by 10 feet to equal the required 25 feet. Presiding Commissioner called for a motion to approve the Right-of-Way Deed for Two Rivers Road to transfer an additional 10 feet to Common Il Road District. 21Page January Term Monday, January 6, 2014 8:25 AM 3 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:20 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Two Rivers Rd. Common It Road District (25 Feet) The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Development Administrator to review the Right-of-Way for Two Rivers Road to transfer 25 feet of right-of-way to the Common It Road District. Mr. Wiesehan said the property along Two Rivers Road was subdivided and in the process it was noted there was a right-of-way deficiency of 25 feet. The Two Rivers Road Right-of-Way Deed if approved will give additional easement from the center of the road. The Grantor is Nona Blevins. Presiding Commissioner called for a motion to approve the Right-of-Way Deed for Two Rivers Road to transfer an easement of 25 feet to the Common H Road District. 3 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:25 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Hog Creek Rd. Selmore Special Road District 9:25 a.m. Todd Wiesehan Planning and Development Re: Right-of-Way Hog Creek Road to transfer easement to Selmore Special Road District The County Commission met with Todd Wiesehan Planning and Development Administrator on behalf of the Selmore Special Road district to review the Hog Creek Right-of-Way Deed. The Selmore Special Road District Commissioners have requested additional right-of-way along Hog Creek Road to be transferred to them. The Selmore Special Road District Commissioners and the County Commissioners signed the right-of-way warranty deed. The Grantor is Betty Tatum. Presiding Commission Lou Lapaglia called for a motion to approve the Hog Creek Road Right-of- Way Deed located in the Selmore Special Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 31Page January Term Monday, January 6, 2014 8:25 AM 0 Motion/Vote - 2:00 PM Sheriff-Joey Kyle Discussion - Discussion About Space Utilization in Judicial Facility The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Kyle, Chief Brian Cathey, Chief C.E. Wells, Rance Burger reporter of the Springfield News-Leader, Todd Wiesehan, Planning and Development and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with Sheriff Joey Kyle to discuss space utilization in the Judicial Facility. Presiding Commissioner Lou Lapaglia opened the discussion by stating that Judge Orr had notified him that Christian County will be receiving an additional associate judge. Presiding Commissioner Lapaglia said Judge Orr had advised the County Commission to prepare a place for a new associate circuit judge by July 2014. Commissioner Lapaglia said the only place we have is the courtroom on the second floor. He said once the courtroom becomes the Judge's quarters it is permanent and must be secured. Atl other activities that are held in that room will cease such as Planning and Zoning Meetings and Central Committee Meetings. Commissioner Lapaglia said the FEMA shelter would have been a place to expand to but that is beyond us now. Commissioner Lapaglia asked Todd Wiesehan Planning and Zoning Administrator to investigate the possibility of having modular buildings for the Sheriff's Department until a permanent building can be obtained. Sheriff Kyle asked how many days a week will the associate judge be here and could we use Judge Orr's court room when he is in session in Taney County for the new judge. Presiding Commissioner Lapaglia said we need a permanent solution to this. Commissioner Lapaglia requested that the Sheriff and his staff consider all the possiblities and the costs associated with it. Sheriff Kyle said they will need an additional five deputies to handle the extra court room. Chief Brian Cathey said the biggest problem is transporting the prisoners across the street to the historic court house. Chief Cathey suggested having Judge Luna have court in the old court room since he doesn't deal with the prisoners but with family court. Chief C.E. Wells was very opposed to transporting inmates across the street to appear in court. Western Commissioner Bill Barnett suggested having another meeting with the Sheriff and the Judges for further discussion. Presiding Commissioner Lou Lapaglia called for a motion to schedule a meeting for Wednesday, January 15th, 2014. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 3 -4 j p 4-e January Term Monday, January 6, 2014 8:25 AM 3 III. Adiournment The meeting was closed at 2:45 PM The scheduled agenda for Monday, January 6th, 2014, was completed and the Commission adjourned and will reconvene Thursday, January 9th, 2014. Presiding Commissioner, Lou Lapaglia 11, b)£L Ray Waer- Eastern Commissioner, Ray Weter i frbaria Western Commissioner, Bill Barnett '1.- 51Page agfi)6Ft€i itt#i .:,7.2!jiht; (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/c services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of thi original invitation to bid. The vendor further agrees that upon receipt of an authorized purchake order from the Christian County Commission or when a Notice of Award Is signed and issued by the Commission, a binding ' contract shall exist between the vendor and Christian County. Signature rdquired below confirming understandir of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Vulcan Signs Vulcan Inc MallingAddress IRS Form 1099 Mailing Addre&s P O Box 1850 P o Box 1850 cIty, State, Zip Code City, State, Zip Code Foley AL 36536-1850 Foley AL 36536-1850 · Contact Person Email Address David B. Beviacqua , vulcan3@vulcaninc.com 0 Phone number Fax number I0800-633-6845 251-943-1544 Authorizedilgnature Date C, ) /9281&4 Raur.2364 2& , f 4-1,/#42224,@0 1. u +31"42' . 5%%?tal*it I I /El·*90- Super Lok 90° Brackets Extruded · 3.38 Super Lok 180' Brackets Extruded 3.38 Posts 8ft 12:47 Posts 10 ft 15.42 Roll Goods HIP/PS Green 6" x 50 yds 103.50 Roll Goods HIP/PS Green 9" x 50 yds 155.25 6" Letters SERIES C 12.95 4" Letters SERIES C 10.55 2" Letters SERIES C 7.50 Please document turnaround time, as this will play a major factor in the bidding process. 30 DAYS .ARO Page 19 of 19 itiP*Ekettpoi;97\1 ./ i.:.0.*/.4, .; 44„ 4 473414!*i (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and services, atthe prices quoted, in accordance with all terms and conditions. requirements, and specifications oft original invitation to bid. The vendor funher agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and Issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understand of this statement. Attachment: 2014 Nixa Sign Crafters Bid (1451 : Bid Opening-Signage for County Roads) Doing Business as (DBA) Name Legal Name of Entity/individual Filed with IRS for this Tax ID No. N#*A 5740 0/24 TTE/2-1 7/6 OLD 3/6Aj 6 HOP Mailing Address IRS Form 1099 Mailing Address 492 west TracKer 24. 492 Luar Tizixic€2. Arb City, State, Zip Code aty, State, Zip Code Af/x A , A/10. 65 7,4- Ah,n· 4 - . 5,41*44, i¥il J R.... 2./Adi/'2·t w.4, 74:,wr·· ;,4 93*1 - ··1 W' ,.4 9¢·T,142:W 6 2,4.' ·6,£ 'fr ·*t?ti'*&41.*JN«,· 3'o', 9]*i.j.*I,jrtl:St:11214 '... , 9, 4 -44 NUX .t .*404640 t • ' 4#944/Rk**4*k ,· = P.RQ :1, • *!42;9 A 4e *tu ;W$** 4 .r A *f' 444",15*#Refi p i NA,41&*U*:p L :45 TE 'ommissioner Bill Barnett, Western Commissioner ATTEST: 111 4/Mu»- County Clerk 0 Els 7 7 -tcu'I--« titthERet·gwatt 1 . -*41 U @mi, AEW.,44,,1 1@*&*, '*94'§1,1 0 EXHIBIT " ·Pt " REGARDING TWO RIVERS ROAD A 25 foot wide right-of-way lying North ofand East ofthe centerline of a county road, said centerline described as beginning N46°03'58"E 686.80 feet from the Southwest corner ofthe Southwest Quarter ofthe Southwest Quarter (SWIM SW1/4) ofSection 14, Township 26N, Range 22W, Christian County, Missouri; thence along said centerline the following courses: S57°32'05"W 78.66 feet; thence along a curve to the right with a radius of 229.93 feet a distance of 98.02 feet; thence N87°44'06"W 142.02 feet; thence S86°59'42"W 123.25 feet; thenceN18°52'44"W 39.69 feet; thence along a curve to the right with a radius of 160.00 feet a distance of 80.78 feet 0 (chord bears N13°44'50"W 79.93 feet); thence N00°42'59"E 165.16 feet; thence along a curve to the right with a radius of 186.35 feet a distance of 131.66 feet; thence N41011'51"E 60.35 feet; thence along a curve to the left with a radius of 110.20 feet a distance of 93.88 feet; thence N07°36'44"W 28.89 feet; thence along a curve to the left with a radius of 259.70 feet a distance of 224.82 feet; thence N57°12'46"W 23.78 feetto the West line of said Southwest Quarter ofthe Southwest Quarter for an end to said easement centerline. ALSO: A 25 foot wide right-of-way lying North ofthe centerline of a county road, said centerline described as commencing at the Southwest corner ofthe Southwest Quarter ofthe Southwest Quarter (SW1/4 SWIM) of Section 14, Township 26N, Range 22W, Christian County, Missouri; thence N46°03'58"E 686.80 feet; thence N57°32'05"E 20.39 feet; thence along a curve to the right with a radius of 218.25 feet a distance of 162.11 feet; thence S79°54'21"IE 88.33 feetforatrue point ofbeginning of said centerline; Thence along a curve to the right with a radius of 298.41 feet a distance of 84.40 feet; thence S63042'04"E 98.14 feet for an end to said easement centerline. D pePackerP. g/2 ,27+4.1,·v.22t,- ,Nr·. .. 96* :.J .r... . 9,6 :*, f e *"4 91 L i#.4 4 »50441·'44'· ¢ ' -tiv-' , 0 912+44%46%(fl >:·17.=. 4. . - 2 - 0 Z . ':126' 'i.u#Y 4#M',y"'3'-'rFi"'1"9ft**4* :, ji1'924': 'Pi' '; " ' ./. .,1 1, 1, 1 5 4*0 '-'(04•ti.f56-·' ·'t•'20.A, 44*·· 1*.·Ci·J ·,. t *47:&4 0462».4mkcAl?Fr·20:.,4,5 ,<*rl.1.,·· .161,2£EJAgiw42,#Al; . .*&44 75 - -,i.Yi·'; %1,91763 'V,441*4£4+firfir.&%9*pitil.5' . :02-A: ,-'•·1,9.444:;Ii·+efTY-'·73-11;d.'f *484: , 41441.-4 vlitt·*ty¢49*414**R**iti 44 -,<91:aMBE. : 4 SE£118 · %?'tt· . *f'· + €·;pu,#,',,,:.W*a,Mt,89.I,jk. ,=:, 023*E ' e.440 B.4... vip, ' 997 P. : 41 ¢ '141ge ..82'AOil,,2,; 0 - ¢ :fb,F*94 r .•U.. 586:TA*bel I . A *6<*2*4'*i#4<* . ·E·.'·PW€NW;#11»,lt)Ur'2,4¢ +.. 4 4 ' :i?*tatitag,> 14#1JWTMe.i#L, triu··· it,-·4!h,,"4*02#NWA*4,1*lf '!11 k 9,&.444%1: I g.@2:mirt#f,Sk·.·r.:**Jitple.gi 2624 .k' 7.92=,g=mi#11 4!w uwa'-24.-r·.=i.... 0**99* .I,¥gfi»v,t,h·· ' .·.·,y@&1* ',32*lqi»AA #21,As¥#1%:ME 3040-j A ''16*4.41 4924.449···12¢13.' ·4.89*0#'f·. -' N A . 4 41··· &31*56: .94·i,?*04;p·? *·¢45 · 2.-:SS COUNTY OF CHRISTIAN On this \1 day of C-'·t14 2013, before me personally appeared Be+4»'7&*unn , to me personally known, who, being by me duly sworn, did state that he/she bxecuted the foregoing instrument as his/her own free act and deed. written. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above -All[ENED. 011EY - Notary Public - Notaly Seal 40-Ad_ 43. C li-,A,_£,_t .. State of MIssoun Commlssloned for Christian County ry Public My Commisslon Explms: August 12, 2016 f le n€. b. C.luwe£1 4 [ Commisston Numben 12618111 _ (Printed Name) 3 My Commission Expires: 8- 1 a- 1 6 The Christian County Commission hereby accepts the interest In real properly conveyed by the Right-of-Way Warranty Deed from· Grantor to Christian County: Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 46 day of piuu, 1 201'39 toe Q. 1.iglla,yrping Commissioner hQi /4-416 Ray \eJ, Easterr*pmmissioner 8 -tko 13 ouult BillBamett, Western Commissioner ATTEST: 69 41» County Clerk RN¢*49*234 3 RESOLUTION OF THE SELMORE SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of the Selmore Special Road District WHEREAS, BErrt mluM , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Selmore Special Road District: legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, WHEREAS, the Selmore Special Road District maintains control and jurisdiction over all public highways within the district, 3 NOW, THEREFORE, it is hereby agreed and resolved by the Selmore Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. Approved this /92 1& day of ...4; ,2013. e o.A A .. .,P- Elsa QdRipBell, President Jack Brazil, Vice President 1-2/,>Sh co/ Aff T , Commissioner ATTEST: 0 h<.*<4! 259'44 '2©,?t ') .le..v v 94?Packet}Pal24'9 2&*A.*£/%•2-qui• *#W ?t 8( i·. · J «PM'4· ,+ 2&·8.A...',1- ·-•hA,£ · --)29*b :: 0,:i,,», 0:€j,%*fi.tiliBIBmili)Mittiflai,9*38%*#efis'r,4 ft _ *6*24*e»·lld.%6%<%,11011: ' "02:'93,9*'¢·Pi:+':: #*,i4<:s 9· · ·.·* -94*P€414kj***4-p • w. '·'1.9-:·4- 4,·/.., · 94 f - .F · ·. 4,67 g·'0·,>alf '.»IN,-A 1 - itre 9.- . Al h. t. 425/4 -"e.-e€er'Wh·..» - iri,e,»elism. - 1 - Mrsm , b .2,9. e.,et& et ?Sh;'421'Zill'll'll'll'll'lli 1 -iff .16..14' ,·j *L ·, L ?,·dult'tifi,#Ut 1401#34, 4 8 El 4- .*44-:/ h ,1 i . k 4. 1 71/eab i## i 40 - /-' 0: 4*O :44'. I :VA . 16 1 4 W .4 . I 3 4 " '/h'' 1 < 7*F-..._-OGICRE 1,1. A ·, .• 0..943 , . ;••at 2.. .ElY:2*- . 5.1,« ..aliN - t, 1 ' '*2>k'·..t*11 ' 1191180*he. !*5:t WR#4 4 0 - 1 : : 1 1; 10,119 11:11 1 *.14 £'4•· i ./ · ' ·' INT:···',2 Mi.:940-5 ... 50'.Pe l. . . 1 / I>*btdier; #13,#, 0 #i«QU*f?***3244444* 0-».· :ta. -;*re .0. .....9 t£0WPO, ·'4.-it'.·,©A ./ r'*£·04<,4- 41.1 7+ .9.9-4€93,#.3*- .. , *64| Ii, ·*A ":94*, %4,14&*SP·3, ffitiff*fit.3%%A'A' FWY' ·· . -.S'f¢'fk< ·t.7 11 .1:4 1 :,45:.11,$".'#.P#771''v,-0'; .1£6*·it) '.·.•. WAR·4 .-1-,g: .«'*..:4'.Ay ·N¢, . '1 · , 24 4 : : , ist ' 12 MI ·41 4. 1 4.. $ r It .ge. IN:,4. 1, 042 .:, J'., :t.tit ·22 i · 42·52·16 1 5. »: -"I 'Fd # ,&, P.b SELMORE SPECIAL 3 4*;I' . //% ®ii>** t t-r· : @*Pdaket:RgF2544 • 8 " '+:44.,guiki:':46 .# £ :IJ• 414' A 9 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 3 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, January 9, 2014 9:15 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:15 AM by Presiding Commissioner Lou Lapaglia Atte *864 Name i .... .2 H>: Title/52.«74 ...j:." Sthths .,i 2.*tri*dtti Lou Lapaglia Presiding Commissioner Present 9:15 AM Ray Weter Eastern Commissioner Absent Bill Barnett Western Commissioner Present 9:15 AM Julia Maples Administrative Assistant Present 9:15 AM Kay Brown County Clerk Present 9:15 AM II. Agenda Motion/Vote - 9:15 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. 3 The County Commission met to approve the minutes for January 6, 2014. The County Clerk presented the Certified Court Order #01-09-2014-01 for the January Sales Tax # 332 for $ 223,570.56. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes and Court Order #01-09-2014-01 for $ 223,570.56. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett,.Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:30 AM Kay Brown-County Clerk Discussion - Records Destruction The meeting was attended by Commission Secretary Julia Maples. The County Clerk Kay Brown presented the records to be destroyed from years 2001- 2008. Presiding Commissioner Lou Lapaglia called for a motion to destroy the Clerk's records from 2001-2008. 3 january Term Thursday, January 9, 2014 g:15 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:45 AM Ted Nichols-Collector Bid Decision - Bid Decision-Postage Machine The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Collector Ted Nichols to discuss the postage machine bids. Collector Ted Nichols said possibly later this year the Post Office will no longer certify the postage machine that we currently own. The Collector said the bid from Pitney Bowes does not meet the specifications of the notice. Summit, the other company that submitted a bid has serviced the equipment and is reliable. Collector Nichols recommended that we delay the purchase of a postage machine until the post office makes all their changes and will certify the new equipment before we purchase anything. Collector Ted Nichols recommended to postpone making any changes and delay the purchase of a postage machine until the Collector deems it necessary to (-) replace it. The Collector discussed with the County Commission that he had received quotes to install a privacy wall between the Collector and the Recorder. The lowest price was for $ 1,500.00. Collector Nichols would also like to paint and carpet his office after the wall is fixed. Commission Secretary Julia Maples said to repair a wall or make improvements to the building should be paid from the building maintenance fund. Western Commissioner Bill Barnett agreed that the County should share in the cost of painting and carpeting the Collector's office because the Collector always helps in the cost of other projects presented by the Commission. Presiding Commissioner Lou Lapaglia and Western Commissioner Bill Barnett agreed they would share in the cost for the improvements to the Collector's office. Presiding Commissioner Lou Lapaglia authorized the Collector to proceed to repair the wall for $ 1,500.00, to be paid from the building maintenance fund. 21Page January Term Thursday, January 9,2014 9:15 AM 3 Presiding Commissioner Lou Lapaglia called for a motion to delay the decision to purchase a new postage meter until the Collector deems it necessary to replace it. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 10:00 AM Christian County Commission Bid Opening - Bid Opening-Waste Management Services for County Buildings The meeting was attended by Commission Secretary Julia Maples, Joey Neville with Republic Services, Tim Thompson with WCA, The County Commission opened bids fortrash pick up for all the county facilities from the following companies: 1. Republic Services located in Springfield, MO. - Total cost $ 446.00 per month for all six locations. 2. Waste Corporation of Missouri, Inc. (\MCA) located in Springfield, MO. Total cost $ 500.58 for all six locations. The County Commission scheduled a meeting for January 23, 2014 at 10:00 a.m. to make a decision on the waste management. The meeting was adjourned to 2:15 p..m. Motion/Vote - 2:15 AM Carson Elliff-Attorney Discussion - Riverdowns Discussion The meeting was attended by Commission Secretary Julia Maples, Attorney Carson Elliff, County Counselor John Housley, Great River Associates Engineers: Mel Eakins and Spencer Jones, Riverdowns Homeowners: Richard Eddie, Mike Burris, Michelle Brown, Mike Burros, Lewis E. Davis, Mike Hines, Mary Olson, Sam Hammock, Doug Twigger, Ronny Marshall, Stan Schultz, Robyn Thomas, The County Commission met with Attorney Carson Elliff and all interested parties to discuss the Riverdowns West Subdivision sewer treatment plant. Carson Elliff, representing the Riverdowns homeowners, said they have an issue with 0 the cost of the project and would like to reduce the cost by using one engineering firm. 31Page J January Term Thursday, January 9, 2014 9:15 AM 3 Presiding Commissioner Lou Lapaglia said the County Commission has a contract with Great River Associates to serve as the County's Engineer of Record, they will serve to represent the County's behalf. The NID will pay for their expense which is a small portion of the costs. We cannot move forward unless the County's engineer is on board with the project. This has been going on for three and a half years and the issue today is to bring this to a conclusion. The County Commission is eager to put this to bed but must have continuity. Commissioner Lapagia is concerned that the cost of the project increased 45 minutes prior to the meeting, which is tough to handle for the County and the homeowners. The bids are good for approximately 90 days. We would like to use the bid submitted. Mr. Eddie said Mr. Schultz presented a different used sewer plant located in Gravois Mills for a cost $ 50,000.00 but it will need additional upgrades to work. Presiding Commissioner Lou Lapaglia said he is not sure about a used plant because it will be twenty years before it's paid. Commissioner Lapaglia said Great River Associates would have to assure us the sewer plant is adequate. Commissioner Lapaglia said we have an obligation to the citizens of Christian County and we want to be sure it will be there in 20 years. If it breaks I don't know if the County would want to do this again. Mr. Schultz said it was designed for a project for 2007-2008 and has been sitting for five 3 ears.. The modifications would be approximately $ 8,800.00. Mr. Schultz said his supplier said the price for this unit on the street is $ 245,000.00. Presiding Commissioner Lou Lapaglia asked if the price for the other unit of $ 175,000.00 was in a written document. Mr. Schultz didn't know if the price for $ 175.00 was given on a written document. Spencer Jones said in the bid documents the price was quoted at $ 240,000.00. Mr. Schultz said that is not what it should have been. Mr. Schultz said he confirmed the price of $ 175,000.00 with the supplier. Presiding Commissioner Lou Lapaglia asked if a cost analysis was done with the existing concrete slab. Mr. Schultz said the plant in Gravois Mill was in operation for five years and was retired and said it has been examined carefully and it would need some upgrades. Presiding Commissioner Lou Lapaglia asked after all the upgrades are done on that sewer plant would the final cost be $ 600,000.00. Mr. Schultz said it would be under $ 600,000.00 Presiding Commissioner Lou Lapaglia said this unit was not part of the original bidding 0 process and we did not receive a bid for this particular unit. 41Page A January Term Thursday, January 9, 2014 9:15 AM Mr. Schultz suggested not bidding it out but to make change orders to do the upgrades. Mr. Schultz said he would present a revised proposal to DNR. Carson Elliff said you had a hearing for the plans and specs and a set of plans and specs was established are these changes so significant that would require another hearing. Would it have to bid out and are we changing it so significantly that it does not follow the NID statutes? John Housley said I know everyone wants to get this done. Our engineers prepared the plans and specs but know we are discussing making modifications for UV rays and phosphorus removal and can you do all these things. We don't want to put this project in jeopardy because the statutory requirements were not followed. We need to create new plans and specs, put it out for bid and get it done within 45 days. The County is the ultimate owner of this sewer plant and they have the option to reject all bids and start over. Mr. Schultz said Mr. Davis was the low bidder and it is not fair to him. Spencer Jones said we had three reputable contractors. A homeowner said if the project has been significantly changed it must be bid again. Presiding Commissioner Lou Lapaglia said the County Counselor said we need to put it out for bid again and I am sorry for Mr. Davis but we cannot neglect his recommendation. Spencer Jones recommended that an agreement with a price be done in writing so everyone knows what the cost is. Presiding Commissioner Lou Lapaglia said Mr. Jones will examine the plant and will give a report to the Commission. The homeowners need to know what the cost is and do we agree to move forward. Mr. Schultz said the motors and pumps would have to be refurbished. Spencer Jones said the industry standard warranty for sewer pumps and motors are one year. Presiding Commissioner Lou Lapaglia said if the homeowners want the engineer to be Schultz as the primary engineer that is acceptable. However, Great River Associates will review and sign all documents. Spencer Jones said they prepared the bid documents and they could make the changes to the bid specifications. Mike Burros said the contractors were frustrated because they don't know what 0 engineering firm to contact with questions. 5[Page J ]anuary Term Thursday, January 9, 2014 9:15 AM Spencer Jones said we want a central line of communication to eliminate confusion. The homeowners expressed concern because they don't know what the costs are for Great River Associates. Spencer Jones said the contract was submitted with the fees and discussed in a meeting with the County Commission and the homeowners present. Mr. Jones said they have stayed within the bounds of the contract. The only additional charges were for rebidding the project after Frontier was dismissed from the project. Presiding Commissioner Lou Lapaglia asked which is less expensive for the homeowners. Carson Elliff said this is a two- step process. The design of the project is done by Schultz and the documentation and administration is done by Great River. Carson said Schultz needs to redo the specs and the bid documents have already been done by Great River and it would be justa simple cut and paste. Stan Schultz said there will be no additional charges for his services. He said he will make the design changes and get approval from DNR to move forward. Mel Eakins said the bid will have to be redone for this change. Western Commissioner Bill Barnett said wouldn't it be less expensive to have Great 0 River do the changes. Stan Schultz said we use standard contract documents. Presiding Commissioner Lou Lapaglia said since the homeowners hired Mr. Schultz then they should rely on him. However, Mr. Schultz should stay in touch with Great River during the process. Doug Twigger said why should we pay two engineering firms. Presiding Commissioner Lou Lapaglia said Great River Associates is the County's engineer of record and we have to have their signatures before we proceed with a NID. John Housley said you have a sewer plant that failed. The homeowners decided to finance the sewer project through an NID. There are statutory requirements which involve the County and the County is liable to issue bonds. The County is required to build the treatment plant to DNR standards and the plant must be in operation for twenty years. This is the reality to build this project through an NID. The County has to have an engineer because the County is responsible. Presiding Commissioner Lou Lapaglia said if we protect the county than the homeowners will also be protected. Commissioner Lapaglia said the County Commission agreed to do the NID because this is a health problem. 0 61Page January Term Thursday, January 9,2014 9:15 AM 3 Carson Elliff said we have to give the approximate amount to the banks. The temporary note is less than 1 percent and is based on the Treasury Rates and those rates have changed. Presiding Commissioner Lou Lapaglia said these interest rate's are a result of the County's double "A+" stable rating. Carson Elliff asked who is doing the bid documents and the contract. Spencer Jones said Great River Associates will do the contract and the bid documents. Mr. Schultz said it is an estimate not a bid. A home owner asked was the bid in writing. There has to be a contract in place if we are going to move forward with Schultz there must be strict guidelines that are followed. Stan Schultz did could not give an answer to the question. Mr. Schultz said he received an estimate not a bid and that he relies on the contractors and what they can purchase the materials for. Spencer Jones said Great River will notify the bidders that all bids were rejected and to submit another bid based on the new bid specifications. Carson Elliff said he has notified the banks that the bids were rejected. 3 There was much discussion about the contract and who would create it. Carson Elliff said this will be a simple contract with the County and the contract will be contingent upon financing. Spencer Jones asked Mr. Schultz what is his confidence level on this plant. Mr. Schultz said he has 100% confidence. Mel Eakins said after the plans and specs are finished, the notice will be published, receive approval from DNRI and this process will done in approximately 60 to 90 days. Hopefully, the project will begin by May. John Housley said an agreement will be made that states the homeowners will maintain the treatment plant and do the collecton. The County will have no responsibility but to serve as the owner of record for the treatment plant. The meeting was adjourned at 3:15 p.m. III. Adjournment The meeting was closed at 3:15 PM 0 71Page January Term Thursday, January 9,2014 · 9:15 AM 0 The scheduled agenda for Thursday, January 9, 2014, was completed and the Commission adjourned and will reconvene Monday, January 13, 2014. Presiding Commissioner, Lou Lapaglia Qa. Witi 1 Ray Vafter Eastern Commissioner, Ray Weter 3 illr§arnm Western Commissioner, Bill Barnett D 81Page CERTIFIED COURT ORDER # 01-09-2014-01 J .. The Treasurer is herby ordered to pay the following entities: 2014 SALES TAX #332 . January 2014 Term A BCD E FG 1 R#24534 2 Januarv 7.2014 - 3. COURT ORDER 4 5 SALES TAX·#332 RECEIVED $ 223,570.56 - 6 7 8 CK #'S 9 10 COMMON ROAD I 30.98% 69,262.16 301420-200 11 COMMON ROAD It 30.39% 67,943.09 302-420-200 12 13 COMMON ROAD I 14 BUDGETAPPORTIONMENT 17,708.33 301-420-200 15 - -4 16 - .1.-4 17 COMMONITOTAL -Ii il- . 86.970.49 18 COMMON It TOTAL ---- - 67,943.09 19 --- 0 20 AMOUNTTO REMAIN IN POOL -I--- - 68,656.98 16 i 1 64{1 Lapagli :siding Commissioner Bill Barnett, Western Commissioner Abs«r Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF I, have hereunto set my hand and affixed the seal of said Commission at my office in Christian County, this the 9th day of January 2014. RECEIVED 3 t .5-0 JAN 0 7 2014 04, K.6 0 KAY BROWN Kay Browl, Clerk of the County Commissioi COUNTY CLERK aw:&@21*119!E #721 222,9 0 ¢0&4t County Commission Records Foronestruction 2001-2004 Election Summary Christian County Job descriptions C LAGERS meeting notes g Job description questionaires Division of Labor Standards notice of change Leave hour beneflts for special circumstances employees Personnel policies Purchasing manual 6 Certification of election results .. Misc. Correspondence 0 Bid-All Com Phones * - 2005 Common 11 Time Sheets Copy of Certificate of training-employee Lagers annual actuarial valuation Misc. Correspondence Federal Certification report Job Classification list Salary ranges 2006 Common 11 Time Sheets Employee Appraisal reports Notice of Election Time & Attendance Sheets Misc. Correspondence Centurytel documents Payphone information 0 jit)?R?MClWlimJEM#jet ..... A?269'4: /3 Bid Records 2006 Assessor-Assessment Ust Assessor-Imaging Hardware & Software Collector-Envelopes for tax statement Collector-Statement Mailing Roads-Chip & Seal Roads-Cutting of Right of Ways Roads-Road Oil Roads-Rock and Asphalt Cl-Hydraulic Boom Cl-Propane for Road Barn C2-International Truck C2-Sale of Excess property C2-Snow Plow EMA-Alert System Recorder of Deeds-Plat Cabinet Sheriff-Food for inmates Sheriff-install car equipment Sheriff-Repair & Maintenance vehicles Sheriff-Radio Equipment 3 Sheriff-Uniforms 2007 Direct Deposit Survey Misc. Correspondence Common 11 Time sheets Time & Attendance sheets Bid Records 2007 Assessor-Assessment List Assessor-Matrix Printer Building Inspections-Laptop Computers Clerk-Canvassing Clerk-Trailer Collector-Copier/Printer Commission-Office Supplies· Sheriff-Food for inmates Sheriff-Repair & Maintenance vehicles Sheriff-Computers Sheriff-Emergency lights 0 ..................+4............... ."-. D Sheriff-Excess patrol vehicles Sheriff-locking control system Sheriff-Shelving units Sheriff-transport van/Jall Recycle-Trailers Recorder of Deeds-Back up computer Recorder of Deeds-Back file images Prosecutor-Computer cable installation Roads-Chippers Roads-Cutting of Right of Ways Roads-Loader Dozer work Roads-mower Roads-Paint striping Roads-Plows and Spreaders Roads-Truck and Tractor Tires Cl-Propane for Road Barn Cl-Ford Van Cl-Sale of Bucket Truck Cl-Tracktor Brush cutter Cl-Wheel Loader 0 Bid Records 2008 County Clerk-Digital Imaging Copier Collector and Assessor-UNIX Server Collector-Microfilming Collector-Mail Service Recorder of Deeds-Scanner Recorder of Deeds-Con System Recorder of Deeds-Back-up Hard Drive Recorder of Deeds-Plotter/Scanner Prosecuting Attorney-Computer Systems Building Inspections-Laptop Computers Building Inspections-Software Common 1 and Common 11-Road Salt Sheriff-Full Size SUV Sheriff-Computer System Sheriff-Fuel Card Sheriff-In Car Video System Assessor-Computer 0 ..'.e " 0 Commission-202 W. Elm Street Roof Commission-Platform Lift Assessor-Copier Assessor-List Printing & Mailing Assessor-Scanner Sheriff-Digital Imaging Copier Common 1-Propane for Road Barn Common I and Common 11-Snow Plows Common I and Common 11-Culverts Common I and Common 11-Salt Spreaders Common I and Common 11-Rock & Asphalt Common I and Common l!-Road Salt Sheriff-Fuel Card-Wright Express Common I and Common 11-Loader Dozer work Common 1-Fuel Common I and Common 11-Cutting R.O.W. Common I and Common 11-Truck & Tractor tires Common I and Common 11-Chip & Seal Common I and Common 11-Micro Seal Common I and Common 11-Asphalt Commission-Office Supplies Commission-Laptop Vehicles Excess Property 2009 2009 insurance documents 2009 Misc. Correspondence 0 fEeFat@'8 1 f; t . 2.%,ta ........... C. 0 SCANNED AND SAVED THEFOLLOWINGDOCUMENTS BIDS: 1997 SherifFADT Security system 1997 vehicle maintenance 1998 truck & Crown Victoria bids 2006 Alert system for EMA 2006 Assessment list 2006 backhoe 2006 Chip & Seal 2006 collector statement mailing 2006 Cutting ofRight of Ways 2006 E911 Console unit 2006 EMA Radios 2006 envelopes for tax statements 2006 food for inmates 2006 Hydraulic broom 2006 Imaging Hardware and software for assessor 2006 install car equipment 2006 international truck 2006 Kerr Road calvert D 2006 Pick-up Truck EMA 2006 plat cabinet for recorder of deeds 2006 propane 2006 radio equipment 2006 Road oil 2006 sale of excess property 2006 snow plow 2006 uniform bid 2007 Assessment list 2007 backup computer for recorder 2007 Canvassing 2007 Chip & Seal 2007 Chippers 2007 collector-copier printer 2007 computers 2007 Computers E911 2007 Cutting ofRight of Ways 2007 Debris removal EMA 2007 EMA Travel Trailer 2007 emergency lights 2007 excess patrol cars 2007 excess vehicles 2007 fiber optic connection 2007 food for inmates 0 2007 Ford van 2007 landscaping 2007 Loader & Dozer work iM#**4£0411,4& 1. E. 12?elm 2007 locking control system 2007 matrix printer 2007 mower 2007 office supplies 2007 paint striping of roads 2007 patrol car maintenance and repair 2007 postage machine for county 2007 Recovery System EMA 2007 security system 2007 Server EMA 2007 shelving units 2007 Stewarts Creek Road slab 2007 Tractor brush cutter 2007 trailer for election equipment 2007 transport van for jail 2007 used wheel loader 2007 Zoller Road culvert 2008 Asphalt 2008 Assessment list 2008 back up hard drive for recorder 2008 Building renovation 202 W Elm 2008 Bull Creek Bridge Repairs 2008 Carbonyte Micro-surfacing 2008 Chip & Seal 2008 Computer system 2008 computers 2008 copier 2008 Copier for Assessor 2008 copier for clerk 2008 county excess property 2008 Culverts 2008 Cutting of Right of Ways 2008 Debris removal EMA 2008 Debris removal EMA 2008 Fuel 2008 fuel card 2008 in car video systems 2008 info input on Cott system for recorder 2008 laptop & software 2008 Loader & Dozer work 2008 microfilming 2008 office supply 2008 patrol car purchase 2008 patrol car repair and maintenance 2008 platform lift 2008 plotter scanner for recorder ) 2008 propane 2008 propane 2008 RFQ-Architectural Services 202 W Elm P&Z offices WE,10=11 -C·.NG.,2.-2,4.·Aibs· · · 0 - 2008 road salt 2008 1ock and asphalt 2008 Scanner for Assessor 2008 scanner for recorder 2008 Scenic View Road box culvert 2008 Spring Creek box culvert 2008 Spring Hill Road pavement 2008 statement mailing 2008 tires 2008 Truck & Tractor tires 2008 UNIX server 2008 Leewood Road box Culvert 2009 Anchor Hill Road 2009 Assessment list 2009 Chip & Seal 2009 Computer equipment 2009 Computers 2009 county excess property 2009 Cutting ofRight of Ways 2009 cutting ofright ofways 2009 Dump bed and hoist 2009 food for inmates C 7 2009 G.I.S. Terminal Services Server 2009 inmate phone system 2009 install car equipment 2009 Kiosk System 2009 Loader & Dozer work 2009 Maplogic Program Proposal 2009 office chairs for Assessor 2009 Office Supplies for county 2009 patrol car equipment 2009 patrol car purchase 2009 patrol car repair and maintenance 2009 Phone system for 202 W Elm 2009 plow 2009 printer 2009 propane 2009 record management system 2009 SUV 2009 RFQ Independent Auditing Services 2009 Road oil 2009 Road-Putnman Chevrolet 2009 sale of excess GMC 1 ton truck 2009 salt spreader 2009 Sheriff Crown Victoria's w/trade in option 2009 Sheriff-computer software/CODY 63 2009 Statement mailing 2009 Surplus road graders 2009 Truck & Tractor tires 2009 uniform bid %TEE*%83kjt 0 2010 armored vest 2010 Lawn mower for Cl 2010 Network Monitoring Managed Services ' 2010 Office Supplies for county 2010 paint striping 2010 patrol car maintenance and repair 2010 Road Oil bid 2010 Road Salt 2010 SheriffComputers 2010 Sheriff excess patrol cars 2010 SheriffInmate medical 2010 Sheriffofficer equipment 2010 SheriffSUV 2010 Sheriffuniforms 2010 Sheriff's ATV's 2010 State Contract Office Depot 2011 SheriffSUV lease 0 0,422-jux-ajM=-mt. 1 303@Di Countv Clerks Documents to Shred Assessments/Agreements/Contracts For 2007- Springfield Vending Agreement 2005,2006,2007, & 2008- MoPerm Agreement 2007 & 2008- Banta Benham & Assoc. Boiler Policy & Agreement 2006, & 2008- C&H Storage Rental Agreement 2003- Prosecuting Attorney's contract for Robert Alexander 2006,2007,2008, & 2009- Audit agreement for Davis, Lynn, & Moots 2005- Contract Agreement for Darrell Decker, LLC (consultant) 2007- PC Net, Inc (block account agreement) 2007- Child Support Enforcement Cooperative Agreement 2009- Contract with Norton Power, Generator Preventative Maintenance Program 2009- Contract with Securus (Inmate Telephone Service) 2010- Lease agreement for office space @ 105 N. 2nd Street, Ozark, to Missouri Extension 1994 & 1997- Lease agreement w/ Woodruff Building for: 333 Park Central East Suite #322, Spfld MO. • This was for the Public Defender's Office 2008- Cooperative Agreement for Family Support Division 2008- IntelliShred service agreement 2008- SIS Internation, Inc -Agreement 2006,2007,2008- Assessofs Quarterly Statements • Per the State Tax Commission we can shred after 5yrs 2006,2007,2008- Certified Coov of Order 2003,2004,2005,2006,2007- Jan-December Collector Monthly Statements 2009- Proposed Budget plan from Robert E. Epperson, State Tax Commission 2008- Agreement with Kelly Pearson Office Products for prosecutor's office 2007, 2008, 2011- Agreement with Professional Services, Jim Bresee 2009- Agreement with Pat Wright for Ken Davis' office 2009- Agreement with Brent Young for Planning and Zoning 2007- Agreement with Flotron & Mdntosh LLC for Commission 2009- Agreement with Zachary Young for Planning and Zoning 2009- Agreement with David Faucett for Planning and Zoning 2008- Agreement with St. John's Clinics- Work Comp & Health Care Services 2007- Agreement with Simplex Grinnell Security -can shred per Cpt Bryan Gillman (jail) 2009- Equitable Agreement with Dept. of Justice -Per Brian Cathey we can shred 2008- Agreement St. John's Clinics Work Comp 2009- Agreement with David Faucett, intern for Planning and Zoning 2009- Agreement with Zachary Young, intern for Planning and Zoning 4/2010-04/2011- (Equipment) Contract with Kelly Pearson Office Products for the prosecutor's office 11/14/2008- (Maintenance) Agreement with Kelly Pearson Office Products for the Prosecutor's Office 7/1991-Lease Agreement w/ James Eiffert, 206 N. 1st Street, Ozark MO 2010- Prosecuting Attorney's agreement with Rebekah Webb 1994, 1995-2001-2008, 2009, 2011- Senate Bill 40 appointing letters Annual Lease of Crown Castle Crown Sight -Expired & able to shred per Phil Amtower License# 144966 Clever # 873959 License 144962 Sparta# 874016 2*@E@-1 3?*2% 2011- Agreement with Bruce Bjorge- Saftey Classes (Emergency Management) 2010- Office Contract w/ Missouri Extension Office 2004- Maintenance Contract w/ Otis 7/2004- Dept. of Public Safety Elevation Inspection BONDS 03/12/2001-03/12/2002: Official Bond for Kevin J. Kelley $50,000.00 03/03/2003-03/06/2007: Bond for Ted W. Nichols $750,000.00 05/14/2002-09/01/2005: Official Bond for Sandra Bryant $5,000 01/01/2005-01-01-2005: Official Bond for Joey Matlock $25,000.00 01/01/2003-01/01/2007: Official Bond for Melvin D. Peel $5,000.00 01/01/2001-01/01/2005: Official Bond for Loyd E. Todd $5,000.00 01/01/2001-01/01/2005: Official Bond for Patsy K. Wright $100,000.00 02/04/2003-01/01/2007: Official Bond for Roy Meadows $5,000.00 12/20/2002-01/01/2003: Official Bond & Oath for Susan G. Yarnell $20,000.00 For Minutes so we can Recvcle & Shred Boards: Senior Services Fund Board- 2007-2010 Appointing to Board; Robert Snook & Steve Taliaksem 3/23/2006-8/2006 Letter terminating for Marie Day 3/28/2006-8/2009 Letter expiring Bob Turner 5/2007-8/2009 letter appointing William Smyth (replacing Bob Turner) 2007 & 2006 Copies of certificates certifying: Robert Snook 2007 copy certificate certifying Keith Robinette, Steve Tallaksen, William C. Smyth 2006 copy of certificate certifying Marie Day & Bob Turner & Bertie Barber 2009 copy of certificate certifying: Marie Day, Bertha Siebers-Traficanti, & William Smith through 8/2012 7/24/2008-8/2011 Letter Expiring term to: Keith Robinette & Charles Grove 2009 Budget 2002 Proposed Budget No dated Christian County Health Department Board Members' contact information No date- D.A.R.E Board of Directors Contact Info for: Lenny Frank, Kathy Clifford, Chlorene Hedgpeth, Libby Jaeger, Mark Orr, Harriet Hamilton, & Steve Gurney 1994- Board of Adjustment/ Planning & Zoning Member Contact Information E-911 Board Consolidation 2/13/2007 Copy Letter reappointing Udel Mentola to E-911 board, will exp 12/2009 2/16/2007 Copy of Certificate certifying Edella Mentola board member 3yr term 4/2009 Informational Letter explaining elected and expiration to be 4/30/2013 to: Phil Amtower, David Toner, James Bacon, Jimmie Sebree, Dennis Reynolds, %22*f**% 11@¥e@ 3 Lyle Hodges, Joey Kyle 4/2009-4/30/2013 Certificate certifying: Dennis Reynolds, Jimmy Sebree, Lyle Hodges, James Bacon, David Toner, and Phil Amtower 12/2011-4/30/2013 Certificate certifying: Lloyd Walles, Darren White, Joey Kyle 1992 Bid for 911 Telephone & Mapping through Miller Associates (not awarded bid) Orkinal Nixa E-911 5/19/2003 Board of Directors 5/2003-4/2006 Certificate certifying Ed Kenny Building Code Commission 5/2011 Informational Letter appointing Tom Maher replacing Sam Clifton, term expiring 9Roll 5/2009 Informational Letter reappointing: Kent Mills, Scott Reid Sam Clifton, Bill Barnett, and Jim Roller- Terms expiring 9/2011 Cotlector Statements 2008, 2009, 2010, 2011: Jan.-December Monthly Statements Annual Statements: 1996-2008 2004 Delinquent Tax Sale - Sold at Tax Sale Print off Misc notes on missing/stolen road signs. No dates. Per Ray Weter, we're able to shred Worker's Comp Claim Files:per Tom Lawson, readv to be destroved Jan2003- Scheduled Worker's Comp formula from Kay Brown's Office 1= report of injury records for 2001 Jeanie Thompson, Bryan Harp, Allen Moss, Brent Grey, Kelly Rogers, Kirk Hammer, Richard Johns, Jeanie Thompson, Erik, Benestante, Jennifer Allen, Kelly Rogers, Phillips "Rex" Pleasant, 1993- Worker's Comp Field Claims 1994-Worker's Comp Field Claims 1995 Worker's Comp Field Claims 1996-1997 Worker's Comp Field Claims 1997-1998 Worker's Comp Field Claims 1989-1992- Workefs Comp Report of injury forms 1999- Small worker's comp Claims not turned in, county has paid 1999-Workman's Comp Pending claims 2000- Small worker's comp claims not turned in, county has paid 1989Sept- Newberry, Earnest T. 1990Dec- Castrodale, Michael D. 1991.July-Aug: Harper, Charles 1991Dec- Applegate, Rex Z 1991Nov.- Woodruff, John T. 1991Nov.- Snook, William 1992Feb.-Donehue, Juanita 1992Aug.- Dopp, Jesse 0 1995 Sept- Bret Jones ge,1992;KilifFiE#Imi 1 34EF 1997Sept- Hedpeth, Allen L 1997July- Leonard, Dennis L 1997June- Turpin, Kevin C 1997Jan.- Newberry, Earnest T. 1997Aug- Sanders, Ella Jane 1996Dec.- Phillips, Rex P 1999April- Harp, Harvey B 1999Jan- Gentile, Evalena 1999May- Whitehill, Jeremy 2000Jan.-Moss, Allen W 2000April- Lorence, Paula 2000Oct- Ramsey, Bobbie A 2000Nov- Coffer, David 2000]uly- Whitehill, Jeremy 2002 Dec- Jones, Richard 2002!an- Shawley, Robert E 2002March- Gentry, Levi 4/8/2008 Election Results for Nixa 911 (copy) FIRE DEPTS 1996 Gas Receipts from Rapid Roberts. Per Malinda @ Ozark Fire Department we can shred. Billings 1998, 2000, 2001, 2004, 2006, 2009 Billings Fire Protection District contact information for board members 4/6/2004 Non-Election Election Certification for Larry Sims 6yr term 2006 & 2007 Certificate of Appointment -Glenn Mooneyham 6yr term Photo copy of Billings Fire East & West district Brookline 4/6/2010 Certificate for Larry T. Barbato 6yr term (copy) 2002-2008 Board member contact information 4/6/2004 Copy of Election Results -Non Election Election for Larry Barbato (6yr term) 4/5/2005 Copy of Election Results -Non Election Election for Lawrence T. Keller (6yr term) 6/2/1999 Copy of 2Id request in financial statements for Audit with Huckstep & Assoc. LLC Chadwick board Members Term years and contact info Clever 4/7/1998 Copy of Cert for Bobbie G. Skaggs 6yr term 4/7/1998 Copy of Cert for Les F. Miekley 4yr term 4/7/1998 Copy of Cert for Richard D. Johnson 4yr terms 4/7/1998 Copy of Cert for James m. Schnepp 2yr term 4/7/1998 Certificate certifying Richard D. Johnson board of directors 4yr term Ek#&2118@&*21* 0182 4/7/1998 Copy of Cert for Michael B. Pfander 2yr term 1/18/1999 Copy of Cert for Wesley B. Buehler 4/4/2000 Copy of Cert for Michael B. Pfander 6yr term 4/4/2000 Copy of Cert for Joseph E. Lynn 6yr term 4/4/2000 Copy of Cert for Wesley B. Buehler 2yr term 6/30/2003 Copy of Cert for Jeff Hunter exp- 2004 4/6/2004 Copy of Cert for Jeff Hunter 6yr term 4/21/2005 Copy of Cert for Douglas W. Lakins exp-2006 3/28/2005 Copy of Cert forTrey Young exp-2008 12/11/2007 Copy of Cert for Uoyd Walles, Jr exp. -2008 6/9/2008 Copy of Cert for Scott Guccione -expires 2010 7/7/2008 Copy of Cert for Kenneth Gene Piel exp. -2010 3/9/2009 Copy of Cert for Robert Lee -exp- 2010 6/6/2009 Copy of Cert for Danyel Wiles -expires 2011 9/12/2011 Copy Certificate for Board Member Beverly McManus -expires 2012 4/29/1994 Oath of Office for Richard D. Johnson 4/7/1998 Copy of Official Ballot for Clever Fore 2002-2010 District Board members contact info Nixa Fire 4/20/1987 Oath of Office for Robert E. Arterberry 8/26/1987 Oath of Office for William R. Truitt 4/1/1988 Official Bond for Terry Dodd 4/5/1988 Oath of Office for Terry Dodd 1/1989 Annual Financial Report 2/71993 (faint) copy of Notice of Election 8/3/1993 Copy of Election Results 4/5/1994 Oath of Office for Bob Arteberry, Troy Jones, Tony McGinnis, & JC Havens 4/26/1994 Letter from Junior Combs announcing Bob Arteberry, J.C Havens, Troy Jones, Tony McGinnis, & Terry Dodd shall assume responsibilities at the Nixa Fire District through term granted. 2/8/1994 Oath of Office (Non-Election) for Terry J. Dodd 2/6/1994 Copy of letter referencing 4/5/1994 Official Ballot of Board Members 2002-2010 Board Members contact information 4/8/2003 Cert Certifying Larry Laforge 6yr term 2007-2008 Insurance Coverage Hightandville 2002-2010 Board Members Contact info 4/6/2004 Copy of Certification of Election Rseults for Roger Bolin & Gary Garges 5/2/2000 Copy of Certificate certifying Rita Stephens exp 2002 Logan Ropersville 1996 Fax copy of Bonds for Board Members Jan-Dec 2011 Copy of Profit & Loss 4/06/2010 Copy of Election Results & Certificate certifying Douglas J. Climer 6yrterm 4/8/2003 Certificate Certifying Jerry Freeman 6yr term 2000-2010 Board Members Contact information 64Ddek-61,022211 difAR@ Ozark Rural Fire -1990 Financial Statement 4-11-1999: Court case # CV184-157CC- Letter of Appointing due to all previous board Resigning Sparta 2000-2010 Board Members Contact information 2004 Copy of Financial Statement Univ of Missouri Extension 1991, 1992, 1993, 1994- Certificate of Membership & Officers Elevators 5/12/1994 S&V Consultants Inc. Bid (not used) Elevator Inspections & Agreements: 2001 &, 2004, 8/23/1994 Revised Notice to bidders 3/10/1994 Faxed Copy of Bid from Larry Kallenbach Emergencv Management 2005- Letter from Dept of Public Safety requesting a copy of a single audit from storms in 2003 8/30/1996 Copy of Certificate certifying Gary W. Heatherly director 12/04/1996 Copy of Certificate certifying Phil Amtower assistant director 2/16/1997 Copy of letter to State Emergency Management Agency requesting to participate in financial assistance program 1995 Response Team's resource inventory 10/12/1995 & 12/12/1995 Letter announcing LE.P.C. Meeting Christian County Emergency 911 Board Members contact info 01/11/1990 Southwestern Bell Telephone Bid for 9-1-1 02/21/1992 Motorola Bid for 9-1-1 (not picked) 11/08/1993 Southwestern Bell Telephone Bid for 9-1-1 (wasn't picked) 06/12/2000 Copy Letter from the Commission Ordering the 15% tax increase for telephone tax for 911 2006 Copy of Financial Institution Tax Collected Statement 2008 Copy of DESE review report 1995- Christian County Health Department Food Code book (replaced with current one) 1998- Juvenile Memorandums & Reimbursement Receipts, given to Terry Goodall (Juv. Director) as she wanted them if we were destroying. 1/6/1992- Juv. Expenses paid 8/28/2008 Copy of Letter from Kay Brown with Delaware Town Village Incorporation petition 4/9/1999 Copy of Letter and Invoices for Todd Surveying for Remonumentation of 7 Corners in Christian County 2002-2008 Voter Cards that are: Address Changes, Duplicates, Deaths, Deletes from the system, Moved-Out-of-County, Moved- Out-of-States, & Old Felon Papers. 2007,2008, 2009,2010, 2011- Monthly Receipts for: £2*2*lili 0 Notary Public, ATV permits, PSRs, Copies, & Auctioneer License 2001, 2003, 2004, 2005, 2006, 2007- Certificate of Tax Levies (per Retention Schedule shred after 5yrs) 1-13-1994: Receipts for 911 System Road Signs 2-1991- 2/1993: Petroleum Reimbursement Requests 1992- Bid from Fbrebond for Christian County Justice Center's Jail Lawsuits 10/2003 - Khalifah AM Faruq vs Joey Matlock Case# 02-3482-CV-S-Red P 1/12/1993- Letter of Collision Claim from Roy Canton regarding a Sheriffs patrol collision 1/24/1984- Michael & Emily Bentin vs. Emily Benton, Christian County, Ronald L. Curbow, & Raymond Rogers; case # CV184-26CC 6/17/1987 Midwest Fibre Copany vs. Christian County; Case# CV286-28SC Case# CV286-28SC, Child Support garnishment. Rex Applegate vs. Citizens Bank of Sparta 07/06/1982- Bankruptcy Court Order; Case # 82-00986-S-11 Mark Hogue vs. Rainey Oil Company. 3/4/1982 Receipts for Courthouse Lawn Landscaping (Mark Hogue) Case# CV290-411- Clever Mill & Supply vs. Christian County, letter pushing court date back. 10-30-1990- Court case# CV-290-411 Civil case: Clever Mill & Supply vs. Christianl County D 8/19/1998- Case# CV798-0657CC Reservation of Rights From Meadowbrooke: Cheryl Combs vs. Mark Orr 9/28/1998- Case# 98-3049-CV-S-3 Rita Sanders vs. Christian County Sheriffs Deparment 5/1997- Case # 28E970812 Rita Sanders vs. Christian County Sheriffs Department 8/10/2001- Case# CV201-3605C David Orwick vs. Christian County 1#19/1998- File Claim# 98-115599 Vicky Cave's date of loss: 10/06/1998 7/7/1997: Summons Case# CV197-582CC Cox Invest Group LLC vs. Planning & Zoning 4/26/1995- File# 9540520 Savers Property & Casualty Insurance Company Clain 8/20/1997- Claim# 97-88699 & 8/27/1997- Claim# 97-3375-CV-S-1-P Joseph Blackburn vs. Sheriff Whitney 5/24/2000- Case# CV100-441-CC McCellular Corp. (AT&T Wireless) vs. Christian County 9/16/1987- File Claim# 264 L 45506 Hartford Insurance ref: Gerald Applegate 10/15/1983-Case# CV181-258CC Empire Bank vs. Dwight & Susan McNeil For minutes: Campaign Committee Financial Reports for: 0 2008 Bill Barnett- Western County Commissioner (Re-Elect) Re : '92.al;-r.0.1 4- EliE@liEglf.24%& :2**DIT 2008 Friends of Christian County; Susan Rubino treasurer 2008 Ricky Ropka- Western County Commissioner 2008 Dennis Sparrow- Ward 2 Alderman 2008 Tom Crain- Eastern Commissioner 2008 Stephanie Regan- Public Administrator 2008 Jim Bowles- Eastern Commissioner 2008 Karen Matthews- Treasurer (Re-Elect) 2008 Ken Davis- Public Administer 2008 Alice Seaton- Treasurer 2008 James Harp- Western Commissioner 2008 Acounts Payables 2008 Payroll 0 0 92--· ___---- -'-'-_.-1--*.I:-_-__'.""*-„.,·r-«I----tre''M·Ii%rbxM'Id:19'-I'w·sh,·mw--4·28.£24:5'&**A«1'04·42Nt..'·2 r·. | (38) Declaration: Exhibit"B" The vendor hereby declares understanding, agreement and certification of compliance to provide the items and, ·6 services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications of tt .5 original invitation to bid. The vendor further agrees that upon'receipt of an authorized purchase order from the p· Christian County Commission or when a Notice of Award is signed anti issued by the Commission, a binding m contract shall exist between the vendor and Christian County. Signature required below confirming understandi * of this statement. g 0 Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Waste Corporation of Missouri, Inc. 2 SAME Z 0, Mailing Address IRS Form 1099 Mailing Address cio 0, 2211 W Bennett SAME - E City, State, Zip Code City, State, Zip Code Springfield, MO 65807 SAME Contact Person Email Address * Ilm Thompson tthompson@wcamerica.com f Phone number Fax number 0 417-851-1975 417-831-5582 Ar Date .. January 9, 2014 Infed M* Title Tim Thompson Sales Representative - WCA 0 (39) Contact Information: Any additional information desired may be requested by mail to the address listed, or by telephone to 417-582- 4300. Information requests may also be e-mailed to countvcommission@christiancountvmo,gov. This e-mail address is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submissions will be rejected and deleted without notification to the sending party. Thank you for your consideration of this Invitation to Bid. We appreciate your participation in the bidding process. 1 0 CHRISTIAN COUNTY COMMISSIONERS Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner Page 17 of 17 *ZE##EG!@m 1 /0 -Mreillilli**il""li... . . Location of Container (37) PRICING SHEET-Exhibit Price (includes Size/Type Frequency of pick-ups ali fees) Christian County Common I Road One 3 yard container Once a District Barn week/Tuesday $58.75 8700 St. Hwy 14 East Sparta, MO around 11:00 a.m. 65753 Christian County Historical One 3 yard container Once a week/ Courthouse Friday around 4:00 $47.43 100 W. Church Street Room 100 p.m. Ozark, MO 65721 Christian County Common 11 Road One 8 yard Once a week/ District Barn container Monday 6:30 a.m. 1271 Westslde Blvd. . 381.65 Nixa, MO 65714 One 4 yard container E Christian County Judicial Facility (S.E. Corner of Twice weekly/Tues .. 110 W. Elm Street . building by Jail) a.m. & Friday p.m. $97.42 Ozark, MO 65721 One 6 yard Christian County Judicial Facility container Once a week/Tues 110 W. Elm Street (S.W. Corner of a.m. $68.08 Ozark, MO 65721 Building by parking lot) Christian County Recycling Center One 8 yard Twice weekly/Mon & 3146.95 1200 W. Hall container Thursday a.m. Ozark, MO 65721 Total: $500.58 If you pick up on days/times other than listed, please specify. 1- -0- Page 16 of 17 @feig*dafiE E&3;ED; 0 (38) Dedaration: Exhibit "B" The verldohereby declares understanding, agreement and certification of compliance to provide the items and/or : services, athe prices quoted, in accordance with all terms and conditions, requirements, and spe,ifications of this : original inrtation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the ' Christian Ounty Commission or when a Notice ofAward Is signed and Issued by the Commission, a binding contract shll exist between the vendor and Christian County. Signature required below confirming understanding i of this st:atrnent Doing Busiess as (DBA) Name Legal Name of Entity/individual Filed with IRS for this Tax ID NE. Allied taste Services of Springfield-bzarks Republic Services of Springfield-Ozarks Allied Services, LLC. Mailing A-dress ' IRS Form 1099 Mailing Address 2115 W. Bennett 2115 W. Bennett City, State,!ip Code City, State, ZIP Code Springfield, MO 65807 Springfield,.MO 65807 Contact Pecon - · Email Address Angela F. Haworth ahaworth@republicservices.com Phone numier Fax number 417865-L717 #247 417-831-7297 *fhgrized 08%/aere Date 1/8/14 Printed arre Title *Angula R, Haworth Sales Coordinator (39) Contact Information: Any additional information desired may be requested by mailto the address listed, or by telephone to 417-582- 4300. Informatiori requests may also be e-mailed to countvcommission@christiancountvmo.gov. This e-mail address is for information requests only and shall not be used for submission of proposals or modifications to proposals. Such submissions will be rejected and deleted without notification to the sending party. Thank you for your considfration of this Invitation to Bid. We appreciate your participation In the bidding process. CHRISTIAN COUNTY COMMISSIONERS Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner O Page 17 of 17 }filg@*Rm 0*F (37) PRICING SHEET-Exhibit Location of Container Size/Type Frequency of Price (includes - pick-ups all fees) Christian County Common I Road One 3 yard container Once a $45.00 District Barn week/Tuesday Wednesday a.m. 8700 St. Hwy 14 East Sparta, MO around 11:00 a.m. 65753 Christian County Historical One 3 yard container Once a week/ $40.00 Courthouse Friday around 4:00 100 W. Church Street Room 100 p.m. Thursday a.m. Ozark, MO 65721 Christian County Common 11 Road One 8 yard Once a week/ $75.00 District Barn container Monday 6:30 a.m. 1271 Westside Blvd. Tuesday a.m. Nixa, MO 65714 One 4 yard container Christian County Judicial Facility (S.E. Corner of Twice weekly/Tues $88.00 110 W. Elm Street building by Jail) a.m. & Fridayp.m. Mon/Thurs a.m. Ozark, MO 65721 One 6 yard · Christian County Judicial Facility container Once a week/Tues $62.00 110 W. Elm Street (S.W. Corner of a.m. Thursday a.m. Ozark, MO 65721 Building by parking lot) Christian County Recycling Center One 8 yard Twice weekly/Mon & $136.00 1200 W. Hall container Thursdaya.m. Mon/Thurs a.m. Ozark, MO 65721 Total: $446.00 Ifyou pick up on days/times other than listed, please specify. Page 16 of 17 ih#kittgmed 91(W 4.1,3 40*84' Mu ME-CTING A- 1 1 12-NDE-]25 Note: We request the following information in case we need to contact gou. Thank gout Date: 1- 1/ 4 02&(AhUJUJJ 11)4 k Ll dto-A& 67- Meeting: 11& W Leo, i, c DAVIS 2 izAti Name (Mepse print) Name (pl easepdne 20 L,1 Row 144. CompanWTitle Compang/Title 20€2 R 9,00•us Ark ",41 business Address 019 5usiness Address Citg 41)-714 -1691 4,7- &269236 rhona number Fhone number MMUALJ| 1WF L 0,/-,1-, 1 . c-O/-. - Le.0 Jau,-t,n *„ 9 ce}ot€kj e Aep ema1i\address email address ftie 614-31",An Md Eakw ame (i'lease print) ease print) 4/1.4 R Nar =923 60 Compang/Title Compary'Title Of)1'K m. A.• k.)£51.1/r (67/1 2820 5. Immram *FIC, 1¥6'· business Address Gig business AcId ress Citg -1 4/7- 84/-272 4 4-17-SAo-444.0 rhone number rhone number -91 brounA *001.r-¢5 *1 #1Qregd-r,V. c.eM emadaddress email address *HKE. ORRROS §26/War Jeas Name (11 ease print) Name Crl easePiint) 1<106•dow..5 "/ 657- -* 09 5.5 9 ip; '5 w. ·71 r-4- re eel 4 CompanWTitle ompar/Title *800 #wale 0(4,1934 business Address Gig business Address ON 1 17- 33'7, 88 'to Fhone number fhone number 'f (-2 -7£ 4 -5 **5 6 ircLu/94€ 4.reep,6. co., emalA ad&Inzss emaiil acid ress 10006 -£29 067 19*7 *AmsMALL Name (fl ease print) Name Crl ease print) 92184/ SS€ Compan/Title Compang/Title '103 -7 --4 9# c,42,buG k LA 000 1\w9 24 B lh@-Fwip k) bus,ness Add ress Citg business Address Citg 6([1 -12*9-07 9,F SOL- 2.8 1.- 060 4 rhone number 1 04\ 26 A.9441.LA-® Nbj€£04§· C,-, Jil address emaiA aAAIress 0 MILE-TING At I ENDEE-'5 Note: We request the following information in case we need to contactijou. Thanlogou! Date: Meeting: 0411.smu A-4 l.rr Name Crl ease Flint) Name Crl ease pn'nt) CompanEwTitle CompangTitle Citg Business Addre55 Citg business Address rhona number rhone number emaiil acid ress email address Ame (11ease print) Name (rl ease pant) L/ Title Compang/Title Compan8/ usiness Address Citj business Acid ress 00 rhone number rhone number email address emaiil add ress Name (fl ease print) Name (rl ease print) Compang,1-itle Compan/Title business Address 041 business Add ress (Lity rhone number rhone number iladdIress emaA aA& Iress / Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, January 13, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attebk|ee'Na,We o ., *0,... I .,ju<, , ' , , .Title. 9-.. 1..... t. .i Statt6 :t : ,+,: Arrived, '., . Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Absent 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Danny Garbee 0 from the Billings Special Road District. The County Commission did not receive any minutes or financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to continue to the next meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - Danny Garbee-Billings Special Road District Discussion - Special Election-Billings Special Road District Tax Levy The meeting was attended by Commission Secretary Cheryl Mitchell and Danny Garbee from the Billings Special Road District. The County Commission reviewed the Billings Special Road District petition and order to place a 35 cent levy on the April 8, 2014 ballot. Presiding Commissioner Lou Lapaglia called for a motion to approve Order # 1-13-2014- 01, to place a 35 cent levy for a fouryear term on the April 8, 2014 ballot for the Billings Special Road District. 0 (00) january Term Monday, January 13, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 2:15 PM Common I & Common 11 Road Departments Bid Decision - Signage for County Roads The meeting was attended by Commission Secretary Cheryl Mitchell, Jason Stutesman and Common 1 Road District Supervisor Richard Teague. The County Commission met to review the bids for signage for county roads with Common 1 Road District Supervisor Richard Teague and Jason Stutesman representing Common 2 Road District. Jason Stutesman and Mr. Teague reviewed the bids from Nba Sign Craftersand Vulcan. National Sign Company submitted their bid s late was not accepted. Jason Stutesman and Richard Teague made a recommendation to the County Commission to award the bid to Vulcan Company from Foley, Alabama and in an emergency Nixa Sign Crafters could be used.. 63 Jason Stutesman said after reviewing the bids the County would save approximately $ 500.00 for each sign for a total of $ 11,000.00.annually. Mr. Stutesman said a minimum order of 20 signs is required. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Vulcan and in case of emergency Nixa Sign Crafters could be used. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 2:30 PM Brian Brookbank-Missouri Public Risk Discussion - Valuation of Christian County Buildings The meeting was attended by Commission Secretary Cheryl Mitchell, Brian Brookbank from Missouri Public Risk, County Auditor Sam Yarnell. The County Commission met to review the valuation of the Christian County Buildings. Brian Brookbank said every five years Missouri Public Risk does an appraisal by American Appraisals to determine the value of the content and the buildings of the county based upon replacement costs. Mr. Brookbank presented a power point presentation that details the appraisal amount for the buildings and an amount for the 21Page <0··- January Term Monday, January 13, 2014 8:55 AM contents. He said Christian county has a total replacement cost of $ 26,671,000.00 The building contents are valued at $ 4,769,000.00. Mr. Brookbank said the buildings are valued at $ 21,104,000.00, for replacement costs. This appraisal indicates Christian County has increased in value in excess of 6 million dollars. County Auditor Sam Yarnell was very pleased to receive this appraisal to better insure the County's assets. Presiding Commissioner Lou Lapaglia asked if we pay in advance would it reduce the price of the insurance. Mr. Brookbank said he has not been asked that question but he will find out. Presiding Commissioner Lou Lapaglia called for a motion to approve the increase of approximately$ 6,000,000.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter III. Adjournment The meeting was closed at 2:55 PM The scheduled agenda for Monday, January 13th, 2014, was completed and the Commission adjourned and will reconvene Thursday, January 16th, 2014. Presiding Commissioner, Lou Lapaglia n QuQI:L , Ray Welef- 31Page January Term Monday, January 13, 2014 8:55 AM Eastern Commissioner, Ray Weter barneTt Western Commissioner, Bill Barnett 0 (D 41Page 0 4/2"· i '•"44"" '"· u'"'*v'€-k' 4, -"41'4)/• F·*w/•t %•ybrt_ *R.,2- /A_la J- ua,-4:14:EC,<,CE*,94 8.- -=24.-4.-74214./.- 4 Le,t. 9". ·,· / i·*1,6 4- •Alr *hAl 4•u g:r™477 M *22:28*4 1&6 ....... ./' Order No. 01-27-2014-02 Christian County Commission Minutes January 2014 SUBJECT: Call#lection; G,rrison, Stoneshire, and Selmore Special Road Districts Commissioner 20£, 60/Ii'Et moved that the County Commission of the County of Christian order the County Clek to place on the April 8% 2014, ballot the vacancy for Road Commissioner for Garrison, Stoneshire and Selmore Special Road Districts per Missouri Revised Statute Chapter 233.505.3., to serve a three year term. The County Commission hereby orders an election to be held In the Garrison, Stoneshire and Selmore Special Road Districts to be conducted by the County Clerk on Tuesday, the 8m day of April, 2014, in accordance with the provisions of Chapter 115 RSMo. Be it further ordered that the Commission adopts the Notice of Election and Sample Ballot to be printed in substantially the following form: NOTICE OF ELECTION Notice js hereby given to the qualified voters of the Selmore Special Road District that the County Commission of the County of Christian has called an election to be held in said District on Tuesday, the Btb day of April, 2014, between the hours of six o'clock a.m. and seven o'clock p.m. on said day for the purpose of voting for a candidate to fill the position of Road Commissioner for the Selmore Special Road District for a three year term. The ballot to be used at said election shall be in substantially the form as set forth in the following sample ballot: OFFICIAL BALLOT SELMORE SPECIAL ROAD DISTRICT OF CHRISTIAN COUNTY, MISSOURI Tuesday, April 8, 2014 FOR ROAD COMMISSIONER VOTE FOR ONE (3 Year Term) Write-In NOTICE OF ELECTION Notice is hereby given to the qualified voters of the Stoneshire Special Road District that the County Commission of the County of Christian has called an election to be held in said District on Tuesday, the 8"day of April, 2014, between the hours of six o'clock a.m. and seven o'clock p.m. on said day for the purpose of voting for a candidate to fill the position of Road Commissioner for the Stoneshire Special Road District for a three year term. The ballot to be used at said election shall be in substantially the form as set forth in the following sample ballot: OFFICIAL BALLOT STONESHIRE SPECIAL ROAD DISTRICT OF CHRISTIAN COUNTY, MISSOURI Tuesday, April 8, 2014 FOR ROAD COMMISSIONER VOTE FOR ONE (3 Year Term) Write-In r©picK'6CM+P*« 'ir.'40·*-s-r...:Al:-t·· 46 1 *giat,fak 4ke*,s,ria@€A+.,9 .11*ef¥ seconded the motion. Motion passed by vote: ij@Re.)Rg.'.Pli, i %. Christian County Commission 100 West Church St, Room 100 ' t• aditt /' Ozark, MO 65721 D INA,1_£19) January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, January 30, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee>Namet ''.4-<0 44.12:,A , p.i-;: 2.Title .2 0,,, 2.- 4. L·,4 j,Status : pArrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM Todd Wisehan Planning and Zoning Administrator Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Todd Wiesehan Planning and Zoning Administrator, Rance Burger reporter for Springfield News-Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission reviewed the minutes for January 27, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. There were no financials presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Steve Childers-City of Ozark Discussion - Regional Transportation Letter of Support The meeting was attended by Commission Secretary Julia Maples, Todd Wiesehan Planning and Zoning Administrator, Rance Burger reporter for Springfield News-Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with City of Ozark Administrator Steve Childers to discuss a letter of support to amend the priority projects of the regional significance map to be presented to the Ozark Transportation Organization. Mr. Childers prepared a letter to amend the list of significant projects to include Highway NN. Mr. Childers expressed his January Term Thursday, January 30, 2014 . 8:55 AM concerns that Highway NN is not on the map of proposed projects and could be overlooked. Presiding Commissioner Lou Lapaglia said Mr. Childers, Nixa City Administrator Brian Bingle and himself serve on the "OTO" board and agreed ta the amendment. Mr. Childers said he was seldcted to also serve on the MODOT transportation tax subcommittee to place a sales tax on the November ballot. Eastern Commissioner Ray Weter asked if Highway 14 East to Highway W would be two lanes with a center turn lane. ' ' Mr. Childers said Highway 14 is anticipated to become a five lane road that will include a center turn lane. ' Presiding Commissioner Lou Lapaglia said the County.Commission has prepared and signed a letter in support of the amendment to the Priority Projects of regional significance map to be submitted to the Ozark Transportation Organization. Presiding Commissioner Lou Lapaglia called fora motion to approve the letter of support of the regional transportation. RESULT: ADOPTED [UNANIMOUS] · MOVER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Steve Childers-City of Ozark Discussion - Sharing of Municipal Space Discussion The meeting was attended by Commission Secretary Julia Maples, Todd Wiesehan Planning and Zoning Administrator,·Ranee Burger reporter for Springfield News-Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with City of Ozark Administrator Steve Childers to discuss the proposed future plans· for a new municipal facility for the City of Ozark. - · Mr. Childers said the facility if constructed, would set on atwo acres with three floors for offices, a municipal court room, and additional space that could house-Emergency .Management and E-911. Mr. Childers expressed his desire to work with the- county by partnering for space by utilizing the City's court room. Presiding Commissioner Lou Lapaglia said the trend is for counties and cities to join together for cost savings but the problem is the County will be faced with having a another judge in approximately 150 days. Commissioner Lapaglia said we have to think 21Page January Term Thursday, January 30, 2014 8:55 AM n long term because the county will receive another judge when the county's population approaches 100,000. Commissioner Lapaglia said the County Commission is looking at moving the Sheriff's Department to another building. Commissioner Lapaglia said the county has not had a tax increase since 1996. : Mr. Childers said he spoke with the Sheriff and the Emergepcy 911 Director·and he can't help with the immediate need to relocate. Eastern Commissioner Ray Weter expressed his concern for a possible relocation of the Sheriff's Department and preparing for a new judge. Commissioner Weter said the Commissioners will have to find another alternative for an immediate solution. Commissioner Weter agreed it would be better to have the county's satellite operations t, such as E-911 and Emergency Management in a building we own and not rent. Steve Childers said he would hate to see the county invest a lot of money in a five year fix. Presiding Commissioner Lou Lapaglia thanked Steve Childers for coming and the ideas 63 he exchanged with the Commission, Motion/Vote - 10:00 AM Spencer Jones-Great River Associates Discussion - 4Th Quarter Sales Tax Distribution Ihe meeting was attended by Commission Secretary Julia Maples, Bob Rubino, Highlandville Mayor Clint Ellingsworth, Todd Wiesehan Planning and Zoning Administratpr, Rance Burger reporter for Springfield News-Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with Spencer Jones and Mel Eakins, Engineers for Great River Associates to review the County's fourth quarter sales tax distribution to the cities and the road districts. Spencer Jones presented a recap for the year 2013. Mr. Jones said the fourth quarter distribution came to $ 273,249.75 for a grand total distribution of $ 1,030,859.04 for the-year 2013. Mr. Jones said they started the year with approximately 1·.4 million in requests from the various cities and road district. Mr. Jones said the County contributed a total of $· 910,041.28, -that was divided amount the following entities: City of Billings, Nixa, Clever, Frdmdnt Hills, Highlandville, Ozark and Garrison, Selmore and Ozark Special Road Districts. Mr. Jones said the County has met all of its obligations for the year 2013. Mr. Jones asked the County Commission at what level would you like the reserve fund capped. Eastern Commissioner Ray Weter asked if a specific district had a catastrophic event, can we go 0 the reserve fund for unforeseen events such as a cost share to complete a road project. 31Page January Term Thursday, january 30,2014 8:55 AM Spencer Jones replied the remaining funds left in reserve are there for such emergencies. Presiding Commissioner Lou Lapaglia called for a motion to approve the fourth quarter distribution of $ 273,249.75. RESULn ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Spencer Jones-Great River Associates Discussion - Riverdowns West Update The meeting was attended by Commission Secretary Julia Maples, Riverdowns West Subdivision Homeowners: Doug Twigger, Mike Burris, Richard Eddie, Highlandville , , Mayor Clint Ellingsworth, Bob Rubino, Todd Wiesehan Planning and Zoning Rance Burger reporter for Springfield News-Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with Spericer Jones and Mel Eakins, Engineers for Great River Associates for a report on the used treatment plant for Riverdowns West Subdivision. - Mel Eakins said he looked at the used plant with Jared Schultz from SCC and presented pictures of the plant for the Commission fo.r review. Mr. Eakins said the plant was in operation for two or three years and has been sitting for the past two years. He said it looks better at the site than the pictures. He said the owners gave a verbal agreement to sell the plant for $ 50,000.00, haul it off and back fill where it set. Mr..Eakins saidto dig it up, haul it off, backfill, sand blast and paint it would be an additional $ 15,000.00 for a total cost of $ 65,000.00. He said the plant . looks good but you are getting a plant that is five to six years old with no warranty. The total cost for everything would be approximately $ 500,000.00 or less in comparison to a new plant for $ 830,000.00. Mr. Eakins said the existing plant has fencing, the original foundation, tanks and single phase power for the equipment life reutilization. Mayor Ellingsworth asked if they will be using a single phase power for the pumps. Mayor Ellingsworth stated that converters are inefficient and he would not recommend them. He said phosphorus removal is required by DNR and it can be very costly. Eastern Commissioner Ray Weter asked what happens if there is no power, are you looking at a generator. Commissioner Weter suggested having a contract from Gravois Mills stating they are ' responsible for everything in the process of relocating.the facility. Presiding Commissioner called for a motion to continue moving forward and to weigh all the costs of moving and installing the unit. Eastern Commissioner Ray Weter made the motion to have Great River explore the financial and physical practicality to purchase, relocate and install the Gravois Mills waste water treatment unit. 41Page January Term Thursday, January 30,2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] . MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2 - Go Into Emergency Session The meeting was attended by Commission Secretary Julia Maples. The County Commission were notified by the County Auditor and the County Clerk that CO.LE. needed a transfer of $ 3,000.00 from General Revenue for payroll. Presiding Commissioner Lou Lapaglia called for a motion to go into session. t , Motion/Vote - 3:15 PM Kay Brown, Counw Clerk Court Order-01-30-14-1 Court Order - The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia called for a motiofi to approve Court Order #01- 30-14-Olto transfer $ 3,000.00 from General Revenue to COLE. RESULT: APPROVED [UNANIMOUS] 3) MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner . AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 3:30 PM The scheduled agenda for Thursday, January 30th, 2014, was completed and the Commission adjourned and will reconvene Monday February 3, 2014. Presiding Commissioner, Lou Lapaglia 51Page january Term Thursday, January 30, 2014 8:55 AM 20.. ID£L. 1 Ray Werer- 1 Eastern Commissioner, Ray Weter 3112 80„4 ;il Sarieti Western Commissioner, Bill Barnett · 3) J) 61 Page ..1.97==a:221:1.2=trazZ@24=NA.#90*w?·, .,•. 44 1.9,2'•!'4041· >NarfAN. . 2.·h.,4; ·: 4 4,% ncAivek-t€ ht,A .A=1342.- ·1:220uD·,2.9·jiffEFASSL*ufrW?1.:*20112.12p:9£&2iAi3 . *34.?At-: . £.z.a c CnIZEIAN COUNTY- Lou La#hglia Presiding,Commissione COMMISeNON Bill Barnett 100 W. Chutth arect Qoom 100 Western Commissioner Ozark Miggouri 65721 Ray Weter January 30th, 2014 Phone: 417-581-2112 • Fax: 417-581-5924 Eastern Commissioner Sara Fields, Executive Director Ozarks Transportation Organization Auagnmenx ou,4 Lener OT ouppor[ ro ulu (14/6 : Kegional i ransportation Letter ot Support)· Re: City of Ozark-Map Amendment Request Priority Projects of Regional Significance Dear OTO Board of Directors, The Christian County Commission would like to support the request of the Ozark Board of Aldermen to amend the 9¥iority Pr#fects of-Rgionars*nfficance map. Realizing that the City of Ozark and Christian County have similar challenges, goals, and objectives, we also feel the growth & development projections for southern Ozark and Christian County warrant this request. We ask for your support of this request so that we can maintain an adequate transportation network for our current and future growth, as well as maintain the integrity of the OTO's prioritization selection process.which is to choose those 0 projects which will benefit our citizens the most. The Commission feels this amendment would add to the prioritization list/map a warranted future improvement of a regional corridor including the benefits of safety, reduce congestion, economic development opportunity enhancement, proper maintenance of an interconnected system, and allow for the addition of new pedestrian accommodations. The Christian County Commission recognizes it is a challenge for everyone to find the necessary funds to pay for the increasing cost of transportation improvements. However, we also recognize that it is our responsibility to spend these limited funds in a manner which achieves the greatest community needs and this map amendment gets us one step closer to meeting that responsibility. We ask for your sincere consideration for this requested amendment and commit to continuing to set our regional transportation priorities, goals and objectives, based on the OTO's adopted priority criteria. Respectively, :172 - h. d K) Loul Lapaolia 11 Barnett Ray Wete V Presiding Commissioner Western Commissioner Eastern Comi nissioner n Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper i¢*Packbi Ptlitj leam' 1 (uolinqu;sla xel SO|eS muenD NLP 08$'t) 1510 xel Gates JOUM) 'lunod E 102; JUoult,oenv 82/Wiels,3222"2%%-i ill 12392.k#i.pg; 0-o O Cl - O . e 4::g°m 002-924*- 5 5ae 68 £ - .0 ae,ety:KEE,tae,eke 88888888888 =¤§§=m §8% 4 11 %49-IN.:SM :290$*MAO 511 9 2 52-320-0-2 2 1-11 ..58:8 9%55959 5 gms V.stamas:,4 ; 585/15:93,0:15 1 212 / ***229**he#* 35 /&11 §'=2 1 1:1 - 311 10 0 go 0 / 0,00 0 W 283==02 2 2 =122 - u. .¤ . =5,10*284118-9-4 R :2 a *9/1 1 E i S. 0 2 E E 51% M En 5 5 i 2:203.9-51.1,13. 1 iE / - :'5199999!90 2,3-33335553 "53 #mu&,sc 254*ARRREMel 5/8/RRI[Ri'ill CHRISTIAN COUNTYSALES TAX DISTRIBUTION4TH QUARTER (FINAL}Janualy 30.2014 ili 39,3/ans iE E. mism'Mi"13511"1131.11 508&2%22==M===Mal- 2= 2 0mmMMMmRN¤m" 4 - SZ8888888 8882§&8% 0@312rd;ION -*#*555/Me:881 886gq@MIRIN@§{ 4 1 . 0 - 11. 6.18 3!EE:i:!tim i3f3i#Fii*M i 1 31 &1 : 1% &1,92@% 1-ZE@ ZEZE W E E @0 5 E 3 M 28 MN E %*A .23:* 43,# 0 CERTIFIED COURT ORDER # 01-30-14-1 STATE OF MISSOURI >ss. COUNTY OF CHRISTIAN January 2014 Term, In the Christian County Commission of said County, on the 30th day of January 2014, the following, among other proceedings, were had, viz: -- 'Ille Treasurer is hereby ordered to transfer in the amount of $ 3,000.00 from County Revenue to the following: COLE (Leaving a balance of $ 497,000.00 CAA J *44 0 IN TESTIMONY WHEREOF, I have 1@ommissioner hereunto set my hand and affixed the cl,Lpi20< Seal of said Commission, at my office in Christian County this, the 30th day Bill B tt, Weste Commissioner 1 Ra4 Eastern Commissioner ofJanuary, 2014. 2%2 4 2.54,ou»o Clerk dfthe Christian C.Punty Com-mission *>9 - )PK»4 <90*CM*"1/. IPS=Zrf Christian County Commission 100 West Church St, Room 100 0 Ozark, MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, February 3, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name . : *: , 3: Title =, . *. 1.2.i " Statlis.. ' . Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 9:00 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Sheriff Joey 0 Kyle. The County Commission received no minutes or financials to approve. The meeting will postponed to a later date. Motion/Vote - 9:15 AM Donovan Dobbs-Prosecutors Office Discussion - Equitable Share Documents for Department of Justice The meeting was attended by Commission Secretary Cheryl Mitchell and Sheriff Joey Kyle. The County Commission met with Prosecuting Attorney Amy Fite and Sheriff Joey Kyle to discuss equitable share documents for Department of Justice. Prosecutor Amy Fite said the federal government allows the Prosecutor to take part in the federal forfeiture funds to be shared with the Sheriff Department. Ms. Fite said the forfeiture funds that are sent through the state are not received by law enforcement but are allocated directly to education. Ms. Fite said the Prosecutor's office assists with the paper work on a regular basis to obtain these funds. Sheriff Kyle said the federal government has decreased the amount of funding from federal forfeiture. Sheriff Kyle said he estimates the county will receive approximately forty to fifty thousand dollars this year. n <- lanuary Term Monday, February 3,2014 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to approve the equitable sharing document pending approval of the County Counselor. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Phil Amtower-EMA Discussion - Damage Assessment Software Agreement The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator and Phil Amtower Emergency Management Administrator. The County Commission met with Phil Amtower Emergency Management Administrator to sign a damage assessment software agreement. Mr. Amtower said this software cost was approved in the budget for $ 1,000.00 for the annual maintenance agreement. Presiding Commissioner Lou Lapaglia called for a motion to approve the $ 1,000.00 fee for the software annual maintenance agreement for Emergency Management. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Planning & Development Administrator Todd Wiesehan Presentation - Rezoning Case: Gary & Jeff Schlesener-Meeting Held in 2Nd Floor Courtroom The meeting was attended by Commission Cheryl Mitchell, Rick Helms, Hunter Lundy, Brad Hoffman, Greg Voller, Bryan Wade, Andrea Swope, Jack and Rachel Peavey, Tom Gammon, Jakey Grider, Randy Grider, Glen Grider, Gladyus Grider, Lisa Cook, Jon Schell, Shirley Schell, Robert and Marilyn Kalwat, Cathy and Dallas Killian Jerry Kendall, Laurie Luna, Cameron Smith and Spencer Jones from Great River Associates. The County Commission met with Karen Haynes and Todd Wiesehan Planning and Zoning Administrator to discuss a rezoning case for Gary and Jeff Schlesener Investment LLC. Todd Wiesehan said the Christian County Planning and Zoning Commission held a public hearing on January 21, 2014, and voted unanimously in favor of recommendation for an approval to change the property located at the South East corner of Union Chapel Road O and Carroll Road in Nixa, Missouri to change the zoning from A-1 Agriculture to RR-1 21Page (3 lanuary Term Monday, February 3, 20I4 8:55 AM Rural Residential. Mr. Wiesehan said this is a 40 acre plat and will be divided into six parcels. Mr. Wiesehan said the platt has been preapproved. Presiding Commissioner Lou Lapaglia called for a motion to approve Order No. 2-3- 2014-01 which authorizes the rezoning of the property. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Planning & Development Administrator Todd Wiesehan Presentation - Planned Unit Development of Youth Camp Facility: Hunter & Julie Lundy- Meeting Held in 2Nd Floor Courtroom The meeting was attended by Commission Cheryl Mitchell, Rick Helms, Hunter Lundy, Brad Hoffman, Greg Volich, Bryan Wade, Andrea Swope Director of the Senate Bi1140 Board, Jack and Rachel Peavey, Tom Gammon, Jakey Grider, Randy Grider, Glen Grider, Gladys Grider, Lisa Cook, Jon Schell, Shirley Schell, Robert and Marilyn Kalwat, Cathy and Dallas Killian Jerry Kendall, Laurie Luna, City of Ozark Administrator Steve Childers, Cameron Smith, Brady Brite reporter from the Christian County Headliner News and Spencer Jones from Great River Associates. The County Commission met with Karen Haynes and Todd Wiesehan Planning and Zoning Administrator to discuss rezoning the property for the proposed Camp Mewe Youth Camp Facility on Woods Fork Road. Todd Wiesehan said the application for Camp Mewe has been heard by the Planning and Zoning Commission. The Planning and Zoning Commission voted 3 in favor, 2 against and one person abstained. The Planning and Zoning Commission has made a recommendation to approve the development. The issue is now before the County Commission for review and final determination. Spencer Jones of Great River Engineering addressed the traffic access from Woods Fork Road and entering Highway 65. Mr. Jones did an inspection of the road, the crossing and the improvements that are needed and presented his findings to the Planning and Zoning Commission and the developer. Mr. Jones recommended conducting a safety study. Mr. Jones said a waste water treatment facility will have to be approved by DNR. Mr. Jones said the property is located in a Zone A flood plain and must comply with the national flood insurance, FEMA requirements for water and waste water. Mr. Jones said the property can present a negative impact on the surrounding properties. - 31Page January Term Monday, February 3, 2014 8:55 AM Todd Wiesehan said Item 6 outlines conditions contained in the recommendations from the Planning and Zoning Commission: 1. Developer needs a board certification from the Corp. of Engineers 2. Written approval from DNR for water supply and permits for waste water treatment plant. 3. The developer can arrange for a for a traffic analysis with MODOT. 4. The roadway from Highway 65 must be widened by 18 feet ad adequate drainage improvements are required for the low water crossings. 5. Impact study for storm water drainage on adjoining properties and provide a plan for adequate drainage 6. The developer will enter into a cost share agreement with the County for road improvements. Attorney Brian Wade representing the applicants, Hunter and Julie Lundy, said this an exciting opportunity for Christian County to have a youth camp. Mr. Wade said the Christian County Staff and the Planning and Zoning Commission heard this application twice the first time it failed due to concerns from the landowners that live near the area. Mr. Wade said they had a meeting with the neighbors in November 2013. Mr. Lundy said he would be responsible for fund raising for the camp and has a great deal of experience with several non-profit organizations. Mr. Lundy said 75 percent of the development will remain undeveloped so as not to have a significant impact on the environment. Mr. Lundy said the neighbors have traffic concerns. Mr. Lundy said they will have a traffic analysis and to meet the MODOT requirements. Mr. Lundy said they will also meet the requirements for water and sewer. Rick Helms operational manager for White River Valley Environmental Services approved of the waste water treatment system for maintenance and management. Mr. Wade said the Lundy's want to own the water and sewer system and have the payments covered by bonds. Andrea Swope, Director of the Senate Bi1140 Board, favors having Camp Mewe. She said it is a great opportunity for the youth and the county. Ms. Swope is delighted to see a camp that is local and has facilities for the developmental disabled citizens. Tom Gammon, a homeowner, said he would not be opposed to having this camp in his neighborhood since it is a non-profit venture dedicated to impacting the lives of our youth and children with disabilities. Mr. Gammon said he has nine grandchildren. Mr. Gammon said this will be a low density planned development that will be community <*. service oriented. Mr. Gammon said this camp has more planning then most subdivisions. Mr. Gammon doesn't have a reason why this camp should not be approved. + 41Page ) January Term Monday, February 3, 2014 8:55 AM Sam Conley Pastor of Sanctuary of Hope, said he owns four lots in Woods Fork as a landowner and a pastor. He supports the project and feels this camp will make the community better. Jack Sweaney lives in Bolivar and has known Mr. Lundy for 10 years. Mr. Sweaney said Mr. Lundy came to him with this project. Mr. Sweaney said as a coach for 30 years, this camp could have such an impact with the youth and saving lives. Those in Opposition to Camp Mewe Mr. Robert Schofield, resident of 324 Woods Fork Road, presented information on why he is opposed to the development. Mr. Schofield said he has lived there for 42 years. Mr. Schofield said this request for a zoning change fails to meet the five of the eight categories for rezoning if a larger portion of this facility is located in a flood zone. Mr. Schofield began to describe a flood that came early in the morning of July 1, 1973. Mr. Schofield said there was over seven inches of rain in a very short period of time and there was extensive flooding. He said the water completely covered the Finley River Bridge and the road. He said there were extensive property losses due to the flood. Mr. Schofield said we don't need to be in a situation where we have to be rescuing kids should a flood come. At the time there was not much rain in the Woods Fork water shed it came from somewhere else. He said the bluff is the only place that is removed from the flood plain and would not be capable of constructing tee pees. He said there are four neighboring states that prohibit having a youth camp located in a flood plain. It is our responsibility where a facility could pose a real life safety threat that is located in this dangerous flood plain area. Jerry Kendall who serves as a director for the Senate Bi1140 Board presented a packet of information that states there is a fault line that falls directly under the location of the camp the area is very porous and there is 500 acres that runs into the Woods Fork Water Shed that naturally goes to the aquifer and is an outstanding water resource as noted by the State of Missouri. As a director of Senate Bill 40 Board he agrees that we need more camps like this but it should not be placed at this site, there are regions that would be better suited for such a facility. He does not want the campers in danger. Mr. Kendall does not like the idea of horse stables contaminating the creek and affecting the water shed. Laurie Luna has concern for the traffic, construction; the left hand land turn into the lane, getting off the North and South bound lanes going and exiting Woods Fork. What is the long term cost for the civil site studies? 5Page (03) January Term Monday, February 3,2014 8:55 AM Robert Kalwat asked if this is an inappropriate use of land. This proposal is an unnecessary safety risk for the children. Mr. Volich said there will be 75 percent open green space. Mr. Volich said the green space will be used for outdoor activities. Mr. Kalwat said according to the plans there will be 25 to 50 tee pees which will have full view. Mr. Kalwat said the homeowners are concerned with the noise level because they currently hear the noise from Highway 65. Mr. Kalwat is also concerned for the negative property values for the communitythat will be associated with the camp. Dallas Killian said he is a resident of the Woods Fork Community. Mr. Killian said he presented his concerns to Mr. Mathis he was 100 percent behind the proposal and then the proposal was presented to the Planning and Zoning Commission and he saw another perception. The lake levels change constantly and it is unable to hold water and there are a lot breaks in the underlying structure. The big problem is the lake will not be fixed (-) and the creek can become a raging river when the rains come. Mr. Killian said they have been kept from crossing the creek fortwo to three hours. Mr. Killian is concerned that the campers could be caught completely off guard and the children would be endangered. Mr. Killian is concerned that the ingress and egress and coming off of Highway 65, is a major problem. The hills, creek, entry and exit can flood. Mr. Killian said he would love to have this happen but not at the cost of endangering the children, it is a great idea but not for this area. Mr. Wade said the modifications have been made and yet the same,issues are raised in spite of the modifications made and recommendations of the county staff and the Planning and Zoning Commission. Mr. Wade said the experts have spoken and are objective. Mr. Wade said they will support this project if the conditions adequately address the concerns presented by the property owners. Mr. Wade said the problems you point out are what we deal with every day. The land lies with hills, caves, sinkholes, limestone and this is what we have to deal with and are developed. We can speculate or defer to the experts. Mr. Wade said we need a camp like this as stated by Mr. Killian and Mr. Kendall, let's take this opportunity, if the experts approve it for development. Mrs. Luna asked what if the project is not completed. Mr. Volich said nothing will be done until the all conditions are met. Mr. Volich said they have a substantial investment and 75 percent of the project will be left as undeveloped 6TPage .- January Term Monday, February 3, 2014 8:55 AM land. Hope you will strongly consider the objective opinions and give them the chance to fulfill this development. Hunter and Julie Lundythanked the Planning and Zoning Commission. Mr. Lundy said a petition of 115 names opposed to the development was submitted and another petition of 115 names was submitted that are in support of this project. Mr. Lundy said his goal is to have the neighbors as partners so he went back to the drawing board to accommodate the complaints of the landowners. Mr. Lundy assured the homeowners that he would never put any child at risk. He said he will fix the culverts and make it safer for the community. Mr. Lundy said this development will bring jobs, generate revenue and improve the roads. Mr. Lundy said he appreciated their consideration. Greg Volich the project manager said Mr. Lundy has given a significant amount of money and have professionals working with them. Mr. Volich said he 30 years' experience and a significant budget. Mr. Volich said in the first phase there will be 3 million spent for professional services and the land was donated. Presiding Commissioner Lou Lapaglia thanked everyone for their participation. Western Commissioner Bill Barnett said Mr. Killian said he was in favor of this project. Mr. Killian said he was in favor of this project originally. Eastern Commissioner Ray Weter said he will ask some questions. Commissioner Weter said his concerns are pretty obvious, there is a significant rise in elevation it looks like some construction will be needed to be able to plane the teepees on that elevated portion. Brad Hoffman, land planner for the project said he will be building teepee's on the ridge anchored to a deck. Eastern Commissioner Ray Weter asked when the last time we had a 100 year rain was. The audience said they did not know when the 100 year rain came or when it will come in the future. n 71Page J. January Term Monday, February 3, 2014 8:55 AM Eastern Commissioner Ray Weter said he could see the cars stacking up on Highway 65 and would there be possibility of having a double left turn lane with the current conditions. Commissioner Weter asked would it work like this. Spencer Jones said MODOT was more concerned for the North bound access than the South bound. Presiding Commissioner Lou Lapaglia asked Mr. Lundy what is the liability on his assets. Commissioner Lapaglia asked what will happen to Camp Mewe when you are no longer part of the picture and how it will survive. Mr. Lundy said Camp Mewe will be financially stable and he said he wants to have it endowed to have a perpetual existence. Mr. Lundy said he will have invested over $ 600,000 in the first phase with a capacity of 252 and phase 2 will add an additional 2,400. Eastern Commissioner Ray Weter said you are planning to accommodate 20 children per day for the special needs area and the children will not be spending the night, correct? Commissioner Weter asked would this be a summer camp. Mr. Volich said there will be campers for three months and the remaining 8 to 9 months will be open for retreats. Eastern Commissioner Ray Weter said he spoke with Cy Murray from the Village of Saddlebrooke to discuss the waste water treatment they use. Randy Grider lives in Highlandville and he does not live in a flood plain but the water comes down from Woods Fork Drive and within five minutes his garage is flooded. Shirley Schell said the existing homeowners are concerned for the potential noise levels. Ms. Schell asked what protection is available for the homeowners in regards to large volumes of noise. What about the special groups such as the drug and alcohol rehabilitation groups, how are we going to be infringed and how can we be assured that we won't have this. Greg s Volich said the disability area is quite small in comparison. Mr. Volich said Mr. rp Mathis has the closest house. 81Page ]anuary Term Monday, February 3, 2014 8:55 AM The homeowners asked are their plans for a drug or alcohol rehab program. Mr. Volich said there is nothing in the plans for drug or alcohol rehabilitation program. The homeowners asked can there be plans for the future to keep them out? Lisa Cook and her family purchased 40 acres and had planned to build a home but now they spent the money they will have to decide whether or not to build. Motion/Vote - Joey Kyle-Sheriff Grant - Deputy Sheriff's Supplementation Grant The meeting was attended by Commission Cheryl Mitchell and Chief C.E. Wells Chief Brian Cathey, Sheriff Kyle, Deputy Rich Lewis, Stephanie Bressie, Rance Burger reporter of the Springfield News Leader and Donna Osborn of the Christian County Headliner News. The County Commission met with Sheriff Joey Kyle to discuss the deputy sheriff's supplementation compensation grant. Deputy Rich Lewis said the grant will reimburse according to what amount has been paid. The grant was written to have a compensation supplement paid bi-monthly which is a different amount than is stated in the grant. Mr. Lewis said there is a discrepancy of $ 3,000.00 that needs to be paid to ensure the correct amount will be reimbursed. Based on the information received by the Payroll Department, the additional compensation was to be paid once a month which results in a 24 week payroll instead of 26. Deputy Rich Lewis has requested a $ 100.00 reimbursement for each employee to match the amount to be paid by the state. Mr. Lewis said they have not received any grant reimbursement since October 2013. Presiding Commissioner Lou Lapaglia asked how was it changed to once a month. Sheriff Kyle said the issue came when there was a reconciliation er'ror that was made by the county. Sheriff Kyle said we will be obligated for up to approximately $ 3,000.00, but with attrition, it will decrease and will be reconciled by the end of the year. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Joey Kyle-Sheriff 91Page January Term Monday, February 3,2014 8:55 AM Discussion - Office Discussion The meeting was attended by Commission Cheryl Mitchell and Chief C.E. Wells Chief Brian Cathey, Sheriff Kyle, Deputy Rich Lewis, Blanca Mallonee, Rance Burger reporter of the Springfield News Leader and Donna Osborn of the Christian County Headliner News. The County Commission met with Sheriff Joey Kyle to discuss possible options for the Sheriffs Department to relocate. Sheriff Kyle said they are looking at the old Fasco Building in Ozark, and two facility's in Nixa. Sheriff Kyle said they are considering three locations and will need to get estimates to build out and the past utility bills. Presiding Commissioner Lou Lapaglia suggested gathering information for all three options and do a comparison as to what option would be the most cost effective. III. Adjournment The meeting was closed at 3:10 PM The scheduled agenda for Monday, February 3, 2014, was completed and the Commission adjourned and will reconvene Thursday, February 6th, 2014. Presiding Commissioner, Lou Lapaglia Qa-., li)£L. Ray Werer- Eastern Commissioner, Ray Weter BarneE Western Commissioner, Bill Barnett -10 1-Page 1 % ,#*aut.ewawel>,%. 6.52¢21.0 A.Vadr anbk'.%74(14*·.45,zk-w AUa- 12.-as... )'w to: A.. ·. -- -1 +baw'.dti Q.'·s-:A:,3 144. ¢72'4.afN ORDERNO. 2-3-14-01 3 ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI AL[dC!]Illt,Ill. WIUel 1,10. 4-4-14-Ul 1140, . rrtlruililly hel:,c. Uttly 0, Jell Juille:,clit:,-1¥lut:ully ile-,U ill I,urnvul vuultivvill,• DATE ISSUED: February 3, 2014 SUBJECT: CASE NUMBER 2013-0240 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 40 +/- acre tract ofland from A-1 (Agricultural District) to RR-1 (Rural Residential District) in order to lawfully permit land use compatible with surrounding parcels and be reflected as such on the Christian County Zoning Map at the SE corner of Union Chapel R. and Carroll Rd., Nixa, Missouri, and legally described as follows: A PORTION OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 8, TOWNSHIP 27 NORTH, RANGE 22 WEST, CHRISTIAN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING ATTHE SOUTHWEST CORNEROFTHE SOUTHEAST QUARTEROFSECTION 3; THENCE NORTH 1°15'28" EAST ALONG THE NORTH - SOUTH QUARTER SECTION LINE A DISTANCE OF 1337.80 FEET TO THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE SOUTH 88°40'00" EAST ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER OFTHE SOUTHEAST QUARTER A DISTANCEOF 24.24 FEETTO THE POINTOFBEGINNING OF THE PORTION HEREIN BEING DESCRIBED; IHENCE NORTH 1°25'36" EAST ALONG THE EAST RIGHT-OF-WAY LINE OF CARROLL ROADA DISTANCE OF 1310.51 FEET; THENCE SOUTH 88°40'36" EAST ALONG THE SOUTH RIGHT-OF-WAY LINE OF UNION CHAPEL ROAD A DISTANCE OF 1239.54 FEEr TO THE BEGINNING OF A CURVE TO THE LEFT HAVING A RADIUS OF 625.00 FEET AND A CENTRAL ANGLE 6°37'48"; THENCE EASTERLY ALONG SAID RIGHT-OF-WAY LINE AND THE ARC OF SAID CURVE A DISTANCE OF 72.32 TO AN INTERSECTION WITH THE EAST LINE OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE SOUTH 1°24'00" WEST ALONG SAID EAST LINE A DISTANCE OF 1314.92 FEETTO THE SOUTHEAST CORNER OF SAID NORTHWEST QUARTEROFTHE SOUTHEAST QUARTER; THENCE NORTH 88°40'00" WEST ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER A DISTANCE OF 1312.30 FEET TO THE POINT OF BEGINNING OF THE PORTION HEREIN DESCRIBED CONTAINING 39.48 ACRES, SUBJECr TO RIGHT-OF-WAYS, EASEMENTS AND RESTRICTIONS OF RECORD. The Christian County Planning and Zoning Commission did, during public hearing on January 21,2014 vote unanimously in favor of recommendation for an approval of this request. 3 ...r-'/2 . 4.7, ' 14.0 . .* r gacket{130€114 f · 4, 406&*< 4& WFAme# ESFWa to·Ga :.-7, 1*U·a,9.-47 ·667,7:Ke7r.··... ·.·KNJ >7·1·' 4.2 Ivi ;A.45N0A·2%'Madt@%4U€AZ11.Di.1. £33,. ·w A ui L 44 ' 3/''t:©4 0 Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Weter, seconded by Commissioner Barnett, vote unanimously to approve this request. Done this 3rd day ofFebruary, 2014 at 10:15 a.m. Attachment: Order No. 2-3-14-01 (1457 : Rezoning Case: Gary & Jeff Schlesener-Meeting Held in 2Nd Floor Courtroom) CHRISTIAN COUNTY COMMISSION Yes L.Lol Lapaglia/ / V Dated: r·2 - 374/ Presiding Comnlissioner Yes -2 Ray N f€J. 8.104 Dated: Commissioner, Eastern District 0 6Ok/( Yes 6 20 M-J.- Bill Barnett Dated:.2 -2 1 9 Commissioner, Western District ATTEST: 4 0-4- Kay Bdown County Clerk 23385-000\ 383506.doc 3 2 1,Pkketeg.'(12£T Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 Ianuary Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 6, 2014 9:25 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title I Status Arrived Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Absent Kay Brown County Clerk Present 9:25 AM Julia Maples Administrative Assistant Present 9:25 AM II. Agenda Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 3 The meeting was attended by Commission Secretary Julia Maples. The County Commission received no minutes or financials to approve today. Motion/Vote - 9:30 AM Phil Amtower-EMA Director Contract - Health Contract The meeting was attended by Commission Secretary Julia Maples, Dawn Cook and Cindy Bilyeu Administrator of the Christian County Health Department, and Linda Barger. The County Commission met with Phil Amtower Emergency Management Administrator to discuss a health contract. Phil Amtower said we collaborate with the health department for disaster planning such as epidemics. Eastern Commissioner Ray Weter asked if this is an annual contract. Phil Amtower said this is an annual contract which was approved by the County Counselor. Presiding Commissioner Lou Lapaglia called for a motion to approve the health contract with the Christian County Health Department. 0 January Term Thursday, February 6, 2014 9:25 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 10:00 AM Spencer Jones-Great River Associates Discussion - Timberlake Subdivision Discussion The meeting was attended by Commission Secretary Julia Maples, Homeowners: Trent Plank, Joe Kindrick, Ben Gillam, Richard Smith, Beth Bionto, Jami Wightman and Planning and Zoning Administrator Todd Wiesehan. The County Commission met with Spencer Jones to discuss the Timberlake Subdivision. Mr. Jones presented the history of the development. Mr. Jones said he consulted with a Geotech engineerto do a road study at the Timberlake Subdivision. Mr. Jones did a recap of the options based on the analysis with the Geotech engineer. Mr. Jones said the sub grade was better than expected and preferred not obliterating the road which could create a new problem. Mr. Jones suggested doing a sub grade stabilization where there is a significant failure. Mr. Jones reviewed the alternatives that were distributed to the Timberlake Subdivision homeowners. He said the options include the construction 0 fee, the 15% contingent fee, engineering inspection fees but does not include attorney or bonding fees. Jami Wightman stated that we have to contract with the Attorney Elliff and obtain the road easements. Presiding Commissioner Lou Lapaglia asked how long will the cost for chip and seal be guaranteed. Spencer Jones said the cost of oil fluctuates. The proposals presented do not include the cost of mailboxes, reseeding, brush removal, and driveways. These costs were not included per the homeowners request for cost control. Presiding Commissioner Lou Lapaglia said the Western Commissioner Bill Barnett would have to maintain the road after the County takes it into the County's road department. Spencer Jones was asked if using a geo grid would be better than to use shot rock. Spencer Jones replied, the cost for geo grid is greater and is a tension based product. The shot rock would be less expensive and would serve as a better stabilizer. Spencer Jones said there is risk when the road is exposed, and subsequently deteriorates and a good road becomes a very expensive road to fix. Presiding Commissioner Lou Lapaglia said if the road construction were to fail the 3 County cannot come back and redo the road. Spencer Jones said there is risk with constructing this road and these options presented are soft estimates. 21Page ) January Term Thursday, February 6,2014 9:25 AM Eastern Commissioner Ray Weter said this report is from one contractor and the price can vary when the bids are submitted. Jami Wightman asked if the next step is to publish the notice to bid and obtain counsel to acquire the right- of-way easements. Spencer Jones we have to identify the best solution and get confirmation from the County Commission. Presiding Commissioner Lou Lapaglia said we can't pursue a decision because Western Commissioner Bill Barnett is not present for the decision. Eastern Commissioner Ray Weter said we want to make your life as easy as possible. Presiding Commissioner Lou Lapaglia asked Spencer Jones what would be his recommendation, would it be either NO. 6 or No. 8? Commissioner Lapaglia is concerned there might be water under the road and that would change everything. Eastern Commissioner Ray Weter said the asphalt is preferred, chip and seal is not desirable. Spencer Jones said we could grandfather you in on No. 7 which would provide a cross slope for water run-off. Spencer Jones said Bill Barnett will have to make a decision that he can feel comfortable with. Jami Wightman said he was there when this all happened and he is part of the problem and now we are willing to fixthe problem and he should not have much say. Eastern Commissioner Ray Weter said he understands because he has a couple of the same issues on the east side but we agree the process was not done right with chip and seal. However, Commissioner Weter's biggest fear is this is a very soft estimate. Presiding Commissioner Lou Lapaglia said he would choose No. 8 because as a homeowner you would be more satisfied with the results. Ben Gillam said these are fixed costs and we want to get it done and have the County be responsible for the road. Spencer Jones said if you choose option NO. 9, it does not address the slope of the road to drain the water off. Eastern Commissioner Ray Weter said we have roads all over the county and you will have to wait to have your road fixed when you have problems with a chip and seal road. Spencer Jones said we have to focus on a solution and end the speculation. Presiding Commissioner Lou Lapaglia asked the homeowners to select two solutions to be presented to Commissioner Bill Barnett for review. 31Page January Term Thursday, February 6,2014 925 AM Presiding Commissioner Lou Lapaglia made a suggestion to Julia to give Commissioner Barnett a phone call and present the proposals to him for a decision meeting. If he agrees with the engineer we can have a quick meeting on Monday at 2:30 p.m. The homeowners said they will consider No. 7 and No. 8 and will wait to hear from Bill Barnett at the meeting set for Monday. III. Adjournment The meeting was closed at 10:50 AM The scheduled agenda for Thursday, February 6th, 2014, was completed and the Commission adjourned and will reconvene Monday, February 10th, 2014. Lou Lardglia Presiding Commissioner, Lou Lapaglia 0 Qa,t u.>£L. Ray Wefer Eastern Commissioner, Ray Weter ilr Barnm Western Commissioner, Bill Barnett 4TPage ..t....9.94*te 4 -,1.44 r. REGIONAL PUBLIC HEALTH EMERGENCY PLANNING AND PREPAREDNESS AGREEMENT THIS AGREEMENT entered into by and between the Christian County Commission, hereinafter referred to as "County", and the Christian County Health Department, hereinafter referred to as "CCHD". WHEREAS, County and CCHD have need for public health emergency preparedness services, and WHEREAS, CCH[) has been provided funding from the Missouri Department of Health and Senior Services to carry out public health emergency preparedness activities, Attachment: 2013-2014 EMA & Health Dept. Contract (1491 : Health Contract) and WHEREAS, County and CCHD have found it to be in the best interest of each to continue to work jointly to implement public health emergency preparedness activities. NOW, THEREFORE, in consideration of mutual promises and covenants herein contained, it is hereby agreed as follows: Section 1. Term. This agreement shall become effective on July 1, 2013 and shall extend until June 30, 2014. Section 2. Obligations of County. County Commission agrees to: (a) Employ staff for:the Emergency Management office to develop public health emergency preparedness for Christian County. (b) Provide the office space, equipment, supplies, travel and all other costs necessary for said position or staff. (c) Appropriate adequate funds for wages and benefits including withholdings, taxes, worker's comp, and benefit package. (d) Complete General Deliverables of attached Scope of Work A as highlighted in yellow. (e) Collaborate with CCHD on General Deliverables of attached Scope of Work A as highlighted in blue. (f) Provide monthly progress reports to CCHD to allow appropriate oversight and recognition of deliverables being met. (g) County will comply will all contract requirements, as set forth in Scope of Work A, pertaining to document retention, monitoring, confidentiality, authoiization ofpersonnel, subcontracting, lobbying, provision of a drug free workplace, non-discrimination and Attachments A & B. Section 3. Obligations of CCHD. CCHD agrees to: (a) From DHSS.budget appropriations, appropriate the amount of. $1500.00 per month from July 1,2013 through June 30, 2014, of the approved public health emergency preparedness contract to be paid to the County for all services rendered by the County. *21*»L®*€***gt-* Mt / 4022.<,v#. fl:·F$'kil H .6 4 (b) If CCI·ID finds, due to insufficient funds that it will be unable to appropriate sufficient funds for the next CCHD contract year, this contract will be allowed to expire per Section 1, Term, of this agreement. (c) Provide access to equipment or other minimal supplies, necessary for said services. (d) Perform contract General Deliverables of the attached Scope of Work A as highlighted in pink. (e) Collaborate with County to complete General Deliverables and Reports of the attached Scope of Work A as highlighted in blue. (f) CCHD will comply will all contract requirements, as set forth in Scope of Work A, pertaining to document retention, monitoring, confidentiality, authorization of personnel, subcontracting, lobbying, provision of a drug fi·ee workplace, non-discrimination and Attachments A&B Section 4. Work Schedule. As an employee of the County, this public health preparedness position is subject to County personnel rules including holidays/vacation etc. The emergency preparedness staff subject to this agreement will provide proportionate seivices to the County and CCHD. In the provision of these services, emergency preparedness staff may conduct work in County or CCHD as required. If an emergency situation occurs with either participant of this agreement, emergency preparedness staff may be expected to adjust their normal schedules to accommodate the needs ofthe participant experiencing the emergency. Section 5. Deliverables. Emergency preparedness staff will provide services to the County and CCHD in order to aid each participant in meeting the requirements set forth in the participant's annual Public Health Emergency Planning and Preparedness contract from the Missouri Department of Health and Senior Services as defined under Obligations and included in the attached Scope of Work A. Section 6. Training Needs. It is anticipated that there will be periodic training needs associated with the duties of assigned staff by participants of this agreement or by the State contract. The budget for the required trainings will be included in the CCHD emergency preparedness budget. Section 7. Budget/Allowable Costs/Invoicing. Each month, by the 5'11 day of the month following the month of service the County will submit an invoice to CCHD by fax or mail for the contracted monthly amount allowed to the County for public health emergency services. This invoice will include all applicable costs including personnel, fi·inge benefits, travel, etc. YRacket:Pg.'6:j i»r·.'...P &*Rb?i#)124 Section 8. Assignment. The parties agree that this is a personal services contract and cannot be assigned by either party without the other party's written consent. Cancellation of this contract may be made by either party with a minimum thirty (30) days written notification prior to the effective termination date. Section 9. Modification and Waiver. Modification and waiver of any provision of this Agreement shall be effective only if made in writing and attached to this Agreement. Failure of either party to insist upon strict performance of any of the provisions of this Agreement shall not be construed as a waiver of any subsequent default of the same or similar nature. Section 10. Binding Effect. This Agreement shali be binding upon and inure to the benefit of the parties hereto, their successors, administrators, heirs and pennitted assigns. Section 11. Record Confidentiality. The Public Health Emergency Preparedness staff shall maintain strict confidentiality of all patient and client information or records supplied to him/her by the County or CCHD or that the Public Health Emergency Preparedness staff establishes as a result of agreement activities, pursuant to the provision of HIPAA (Health Insurance Portability and Accountability Act). The protected information shall include, but not be limited to ali Individually Identifiable Health Information, and this shall mean information that is a subset of health information, including demographic information collected from an individual, and (i) is created or received by a health care provider, health plan, employer or health care clearinghouse; and (KK) relates to the past, present, or future physical or mental health or condition of an individual, the provision of health care to an individual, or the past, present, or future payment for the provision health care to an individual, and (1) that identifies the individual; or (2) with respect to which there is a reasonable basis to believe the information can be used to identify the individual. Individually Identifiable Health Information includes many common identifiers (e.g. name, address, birth date, social security number). The contents of such records shall not be disclosed lo anyone other than the County or CCHD and the patient/client or the parent or legal guardian unless such disclosure is required by law. IN WIlNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. 'I i * I.£2't;.I':'1 '+'k Ffe#Chdt s 8,1- Bill Barnett Commissioner, Western District ATTEST: Christian ounty Clerk -- // Got¢)1 \ 4*\£@ Auditor Certifibiion (County Auditor, Sam Yarnell) APPR{ Chris*pounty dou*16i 1 ' 0 **adketrp,g:,82 . J. vat •4 I 1 347·Pekit·in,2%A&:8443.2-:-a,k'MW»t*·il.4.422*29*44?6.4 .:m>i.45-&*da. -•·U .i.„»4 1- .* 4 .._ I -· 4,*21'/ i ..( ./. . 0 :f'• 1 *t=-I »111/ 0. .Vt,44£29.7-'2%*ifi,Ch/,thfs/&/Ark# ... u TIMBERLAKE SUBDIVISION February 6th, 2014 F ' ALTERNATIVES CONSIDERED COST $578,432.50 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate base and 6" of asphalt with drives and malboxes, etc. $480,070.00 60% Subgrade Stabilization with full 5 - . econstruction of Roadway with 6" aggregate ' base and 4" of asphan with drives and s ma'lboxes, etc. 0 Armenmenu .cu 14 I linut:,lar.e nuau r,upvcra,0 , ...... . $381,707.50 . 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate , ' . base and chip seal with drives and . mailboxes, etc. $442,661.75 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate . base and 4" asphalt with NO drives and J mailboxes, etc. (At Contractor Provided · Estimate) __ $291,839.25 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate base and chip seal with NO drives and ?V I mailboxes, etc. (At Contractor Provided 3 Estimte) ,* St-6,4,¥I>911 . 2. .. ... . -. Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM Kay Brown County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Independent 3 Auditor Andy Marmouget from Davis, Lynn and Moots. The County Commission received no minutes or financials to approve. Motion/Vote - 9:00 AM Andy Marmouget-Davis, Lynn & Moots Discussion - Entrance Audit Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Independent Auditor Andy Marmouget from Davis, Lynn and Moots for the entrance meeting of the i County Financial Statements and the internal controls. Mr. Marmouget said we are here to audit the County's Financial Statement and to review all state and federal grants for non-compliance. We also note any internal control weaknesses that we find. The County has gone over $ 500,000 in federal grant funds, in the area of Federal Forfeitures, FEMA Shelter and the Highway CC and 65 Highway corridor impravements. Andy Marmouget asked are there any particular areas that you would like us to review. Eastern Commissioner Ray Weter said yes, for example we have an invoice for $ 5,000.00 and another invoice for three thousand and another bill for $ 1,200.00 for services. Commissioner Weter said he has great concern for what he is signing when it is for such a high and wide range of costs with little documentation. Commissioner Weter asked Mr. Marmouget if he could assist the Commission and help to get this under control. 3 0 January Term Monday, February 10,2014 8:55 AM Mr. Marmouget said you should receive adequate documentation that specifies what is being purchased. Presiding Commissioner Lou Lapaglia said this an on going problem because the bills are late. Mr. Marmouget said this problem results in penalties, interest and a loss of discounts. Mr. Marmouget suggested deducting these charges from the Sheriff's personal pay. Mr. Marmouget said it appears from the credit card statements there is a conflict of interest which is a problem. Mr. Marmouget said it was brought to his attention that the Sheriff's credit cards are used for personal use which is co-mingling funds and that process should stop. Western Commissioner Bill Barnett said they don't pay attention to us. Presiding Commissioner Lou Lapaglia said the Sheriff purchased a 2008 vehicle from Ozark Body Works for $ 29,900 and the original price was $ 39,900.00. The vehicle was scheduled to be returned back to Ozark Body Works and the county received another bill for $ 49,000.00. In addition, the Sheriff receives approximately $ 500-600 per month for personal vehicle mileage and also uses his official sheriff's vehicle. 3 Commissioner Barnett said the Commissioners recently rode in the Sheriff's new vehicle and yet we continue to receive a monthly statement for the use of his personal vehicle. Presiding Commissioner Lou Lapaglia said he can't understand why the Sheriff would purchase a 2008 vehicle with 100,000 miles from Ozark Body Works and have it transported from a company from Idaho. Andy Marmouget asked did you receive any bids? The Commissioners said the Sheriff did not publish a notice to bid. Presiding Commissioner Lou Lapaglia said he is very concerned because they are signing these documents. Andy Marmouget said do not pay anything without all the receipts. Mr. Marmouget asked are these purchases on the credit card? Andy Marmouget said you need to communicate to the Sheriff that the county will no longer be paying to the MO Sheriff's Association or for personal charges. D -- 21Page ,0- January Term Monday, February 10, 2014 8:55 AM Presiding Commissioner Lou Lapaglia called Chief Deputy Clerk Norma Ryan to the meeting to discuss the invoices and the credit card statements submitted by the Sheriff. Norma Ryan said he doesn't provide any receipts for his personal purchases that are made on the credit card. Andy Marmouget said I am here if you have anything else you would like me to review. Motion/Vote - 10:00 AM Danny Gray-Assessor Contract - Assessment Maintenance Plan Signing . The meeting was attended by Commission Secretary Cheryl Mitchell and Assessor Danny Gray. The County Commission met with Assessor Danny Gray to discuss signing the 2014-2015 assessment maintenance plan. Presiding Commissioner Lou Lapaglia called for a motion to approve the 2014-2015 Assessment Maintenance Plan. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner n AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Spencer Jones-Great River Associates Discussion - Timberlake Subdivision Discussion The meeting was attended by Commission Secretary Julia Maples, Homeowners: Rick Smith, and Ben Gillam and Joe Kindrick, Todd Wiesehan Planning and Zoning Administrator and Spencer Jones from Great River Associates. The County Commission met with the Spencer Jones and the Timberlake Homeowners to discuss the proposed road improvements in the subdivision. Spencer Jones distributed a report of nine potential options for the road and a cost estimate for each option. Mr. Jones reviewed what was discussed in the last meeting. Mr. Jones said, in the meeting last week, the homeowners selected option 7 and 8 as their choice to rebuild the road. Mr. Gillam said after the meeting last week, the homeowners met outside the door and discussed the options and decided No. 9 was their preference. Spencer Jones said he presented the No. 9 option per the request of Trent Plank but noted No. 9 would not have a crown in the center of the road to allow water to run off and would not be a long term solution. Mr. Jones said there has to be balance for the costs for the homeowners and the county. -- -- ..i-- - 31Page 1 ]anuary Term Monday, February 10, 2014 8:55 AM 0 Eastern Commissioner Ray Weter said from his assessment of their conversation, they preferred the most economical choice over the soundest choice. Spencer Jones said we will review No. 7 and 8 but we have to determine what you want to spend and what is affordable and economical. Richard Smith asked, what more are you adding to the cost? We don't know what the payment will be over 20 years. Eastern Commissioner Ray Weter said he spoke with Trent and Mr. Gillam and informed them that there are two variables that prevent us from taking just anything, those variables are the county engineer and the County Counselor. We don't want an approach that is just a patch. Mr. Gillam asked what you define as a patch. 3 Eastern Commissioner Ray Weter said No. 9 is a patch and was discussed by the homeowners. Spencer Jones said we have to put it out for bid to determine what the cost will be. Mr. Jones said No. 9 option would not be advisable for the County as a long term solution. The County Commission has to look at how this NID will impact everyone in the county and to remain consistent. Eastern Commissioner Ray Weter said we are looking at financing this project through a NID from the time the project is completed the County will be responsible for the road. Western Commissioner Bill Barnett said when the road is finished, he will be responsible. Commissioner Barnett said the rules state six to four inches of asphalt. Commissioner Barnett said it looks like No. 8 is the best option and this is not as good as he would like. Mr. Gillam said we were grand fathered with the previous road standards of chip and 0 seal with six inches of rock; which can we meet. - 1- 41Page 0 ]anuary Term Monday, February 10, 2014 8:55 AM Spencer Jones said the County is willing to move forward with No. 8. If it is not affordable you can stop and He will defer his cost until the project is approved. Richard Smith asked what the amount is estimated for this project? Spencer Jones said you will have additional costs for the attorney services, bonding finances, 15% contingency and engineering costs. Mr. Gillam said we want to move forward. Western Commissioner Bill Barnett agreed to accept option No. 8. Presiding Commissioner Lou Lapaglia said the homeowners need to move forward with option No. 8. 0 Spencer Jones said we will publish the bid notice. Western Commissioner Bill Barnett wants the homeowners to have a good finished product and the county as well. Spencer Jones asked the homeowners to have Attorney Carson Elliff contact him. Presiding Commissioner Lou Lapaglia called for a motion to move forward with proposal No. 8 to reconstruct the road in Timberlake Subdivision. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 4:00 PM Captain Brian Cathey Grant - Emergency Meeting The meeting was attended by Commission Secretary Cheryl Mitchell and Captain Brian Cathey. The County Commission met with Captain Brian Cathey for an emergency meeting to 0 approve a supplemental grant. 51Page ,.0, January Term Monday, February 10, 2014 8:55 AM U Presiding Commissioner Lou Lapaglia called for a motion to go into the emergency meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 4:03 PM County Commission Grant - Emergency Meeting Grant Approval The meeting was attended by Commission Secretary Cheryl Mitchell and Captain Brian Cathey. Captain Cathey notified the County Commission that the supplemental compensation grant application deadline was this week. The application requires the approval and signatures of the County Commission. Presiding Commissioner Lou Lapaglia called for a motion to approve the supplemental compensation grant. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 4:07 PM The scheduled agenda for Monday, February 10, 2014, was completed and the Commission adjourned and will reconvene Thursday, February 20, 2014. Lou La0glia Presiding Commissioner, Lou Lapaglia Q# U.kk Ray vmer 61Page 0 January Term Monday, February 10, 2014 8:55 AM Eastern Commissioner, Ray Weter barheit Western Commissioner, Bill Barnett 71Page -'--*42.:r#./10//Cd.&.Atj,/5/a,St.11¢d· 't,41€-41=24214*/A,1/1701925'3·4>.,··4 222 aLE,AU'5,2 ·· L. % 04&4.:GL'.3 to *¢id>zs;s„4,;i·§44„ .. O-· 9 :... TIMBERLAKE SUBDIVISION February 6th, 2014 ALTERNATIVES CONSIDERED COST ' 60% Subg ade Stabilization with full $578,432.50 Attachment: 2014 Timberlake Road Proposals (1496 : Timberlake Subdivision Discussion) econst uction of Roadway with 6" aggregate base and 6 of asphalt with drives and malboxes etc. $480,070.00 60% Subg ade Stabilization with full ' econst uction of Roadway with 6" aggregate base and 4" of asphalt with drives and malboxes, etc. $381,707.50 -- 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate base and chip seal with drives and . .f mailboxes, etc. . $442,661.75 60% Subgrade Stabilization with full econstruction of Roadway with 6" aggregate 1 base and 4" asphalt with NO drives and ma Iboxes, etc. (At Contractor Provided * Estimate) $291,839.25 60% Subgrade Stabilization with full reconstruction of Roadway with 6" aggfregate A base and chip seal with NO drives and 'tram:Wax#FO¥#Ge2 mailboxes, etc. (At Contractor Provided Estimate) * SH:14%< ICA,·tr D#P IJ C|41 0 &*EAL- PO-|C* 1 Pi>Hi'· ':: '' *43*acketPODZ thil.....4 & I ..2 /63 47> 42 : r. $411,429.75 6..1 30% Subg ade Stabilization with full I econst ucton of Roadway with 6" aggregate i base and 4" asphalt with NO drives and L.-=---=.=· mailboxes, etc. (At Contractor Provided 1.- Est'mate & Ste Visit by Geotechnical Engr) $260,607.25 30% Subg ade Stabilization with full econst uction of Roadway with 6" aggregate , base and ch p seal with NO drives and malboxes etc. (At Contractor Provided Estmate & Site Visit by Geotechnical Engr) 1?/49"049*Bim99*1Fy'lli $315,162.60 0 =121¢*1%96¥,trlii% Subgrade Stabilization with 30% adway reconstruction of Roadway with 6" r /24 h Al g egate base and complete roadway 4" phalt with NO drives and mailboxes, etc. t Contractor Provided Estimate & Site Visit Geotechnical Engr) , $233,675.87 30% Subgrade Stabilization with 30% oadway reconstruction of Roadway with 6" aggregate base and complete chip seal with NO drives and mailboxes, etc. (At Contractor Provided Estimate & Site Visit by Geotechnical Engr) D 2 0*41*#d·*t *»k....'1 0 0 Highway Safety Division \ P.O. Box 270 MoDOT Jefferson City, MO 65102 1-800-800-2358 or 573-751-4161 COUNTY AUTHORIZATION on Februm."1 60; , 20/Y the County Commission of 9Ar; 9.: =K Ce£,47 County discussed partjcjpation in Missouri's Highway Safety Program. It is agreed the County should participate in Missouri's Highway Safety Program. It is further agreed the County Sheriff will investigate the possibilities of attaining financial assistance from the Highway Safety Division. 3 When funding from the Highway Safety Division is no longer available, the local government entity agrees to make a dedicated attempt to continue support for this traffjc safety effort. lj mh (4 »h County Commissioner Cdunty Commissioner EAUF:Ge ,#OQ.·d_364..l plhaidinb cd¥*ner D Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 January Term http://ChristianCountyMO.iqmZ.com - Minutes - Tuesday, February 18, 2014 9:00 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:00 AM by Presiding Commissioner Lou Lapaglia Attendee Name . -3 '. ; Title · ·, »· Status - =: Arrived Lou Lapaglia Presiding Commissioner Present 9:00 AM Ray Weter Eastern Commissioner Present 9:00 AM Bill Barnett Western Commissioner Present 9:00 AM Kay Brown County Clerk Present 9:00 AM Julia Maples Administrative Assistant Present 9:00 AM Sam Yarnell County Auditor Present 9:00 AM II. Agenda Motion/Vote - 9:00 AM Andy Marmouget-Davis, Lynn & Moots Discussion - Closed Session 610-021 Subsection 17 of Missouri Sunshine Law-Audit Exit 3 The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell and Andy Marmouget, independent auditor from Davis, Lynn and Moots. The County Commission met with Andy Marmouget from Davis, Lynn and Moots for a closed session meeting to discuss the county financial audit. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:59 AM Kay Brown, County Clerk Hearing - Go Out of Closed Session The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell and Sheriff Joey Kyle. No decisions made. Presiding Commissioner Lou Lapaglia called for a motion to end the closed session and go into open session. 0 g:*A January Term Tuesday, February 18, 2014 9:00 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 9:59 AM The scheduled agenda for Tuesday, February 18, 2014, was completed and the Commission adjourned and will reconvene Thursday, February 20th, 2014. T Presiding Commissioner, Lou Lapaglia fi Q, ID£L Ray Witer- Eastern Commissioner, Ray Weter Bilrbarnett Western Commissioner, Bill Barnett 21Page 0 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 20, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia Arrived f Lou Lapaglia Presiding Commissioner Present 9:25 AM Ray Weter Eastern Commissioner Present 9:25 AM Bill Barnett Western Commissioner Present 9:25 AM Cheryl Mitchell Assistant Present 9:25 AM Kay Brown County Clerk Present 9:25 AM II. Agenda Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials D The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator and Andy Amdt The County Commission approved the January 30, 2014 minutes and Court Order # 02- 20-14-01 for the distribution of sales tax #332 to the Common 1 and Common 2 Road Districts. Presiding Commissioner Lou Lapaglia called for a motion to approve the January 30, 2014 minutes and Court Order # 02-20-14-01 to approve the disbursement #332 sales tax of $ 245,792.65. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-North Carroll Road & West Union Chapel Road- Common 11 Road District The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator and Andy Arndt. The County Commission approved the right-of-way deed presented by Todd Wiesehan Planning and Zoning for additional easement of 25 feet located at the recently rezoned corner of North Carroll Road And West Union Chapel Road. 0 January Term Thursday, February 20, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Andy Arndt-Christian County Extension Council Presentation - Annual Report Presentation The meeting was attended by Commission Secretary Cheryl Mitchell, Gordon Carriker, University of Missouri Extension Director and Andy Arndt, council member of the University of Missouri Extension. The County Commission met with Andy Arndt, council member of the University of Missouri Extension for a presentation of the annual report for the Missouri Extension. Mr. Arndt distributed the annual report which shows the programs and accomplishments of the extension center and how it relates to the county. Mr. Arndt said we appreciate the County Commission's support. 3 Western Commissioner Bill Barnett commended Andy Arndt for the good work of the extension. Presiding Commissioner Lou Lapaglia said you are utilizing the funds very well and provide the foundation that positively impacts the youth and the community. Gordon Carriker reviewed the total expenses and the revenues. Andy Arndt said this is the anniversary of the 100 year centennial of the University of Missouri Extension. Mr. Arndt said he generally does not approve a government program but this program has been beneficial to the community. Eastern Commissioner Ray Weter has agreed to serve on the Council for the 2014 year beginning March 1, 2014 to replace Western Commissioner Bill Barnett. Motion/Vote - 10:00 AM Brent Young & Scott Grider-Common 11 Road Department Discussion - Wage Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Ranee Burger, reporter of the Springfield News Leader, Donna Osborn reporter of the Christian County Headliner News, 21Page january Term Thursday, February 20,2014 8:55 AM The County Commission met with Brent Young and Scott Grider for the Common 11 Road Department for a wage discussion. They asked to postpone the meeting to a later date. Motion/Vote - 3:00 PM Christian County Commission Discussion - Youth Camp Development Discussion-Meeting Will be Held in the 2Nd Floor Courtroom The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan and Karen Haynes from the Planning and Zoning Department, Don Stewart, Greg and Victoria Volich, Hunter Lundy, Jon and Shirley Schell, Randy Grider, Larry Muelles, Gladys Grider, Jakey Grider, Jackie Apperson, Edith Burk, Naomi Combs, Bob and Marilyn Kalwat, Katherine Miller, Cameron Smith, Shana Clayton, Matt and Alice Graham, Darlene Graham, Betty Knowles, Jeff Casto, Dallas and Cathy Killian, Rance Burger reporter for the Springfield Newsleader, Robert and Darlene Schofield, Nathan Weter, and Brady Brite reporter for the Christian County Headliner News. The County Commission met in the courtroom on the second floor of the historic courthouse to make a final decision for or against the development of Camp Mewe. Presiding Commissioner Lou Lapaglia stated all cell phones are to be silenced and there will be no discussion with the audience. Commissioner Lapaglia said the previous meeting allowed the audience 2.5 hours for public discussion. Presiding Commissioner Lou Lapaglia was asked by the audience if the county would pay half the cost to build a bridge on Woods Fork Road up to $ 30,000.00. Presiding Commissioner Lou Lapaglia said yes, that was stated in the previous meeting that the county would do a cost share of 1/2 of the cost or no more than $ 30,000.00. Presiding Commissioner Lou Lapaglia stated the important thing is that this Commission has reviewed the traditional zoning that was approved in 2010 by the previous commissioners. This is a difficult decision that carry's a lot of emotion. Commissioner Lapaglia said it appears there were promises made by the previous owner but the decision must be made based on the documents presented. Commissioner Lapaglia told the audience they have the right to file a claim and appeal the County Commission's decision in Circuit Court with Judge Orr. 4 - 31Page - January Term Thursday, February 20, 2014 8:55 AM Mr. Weter said they have had two weeks to consider this development and the executive session is a discussion between the County Commission and how they arrived at a decision. Mr. Weter said the last time we met there was public input and that indicated the county was going to do a cost share on the widening of Woods Fordk from the bridge to Highway 65, which was new to him. Commissioner Weter said that his evaluation was based on the pros and cons, the reviews from Great River Associates and the minutes from the prior meeting. Commissioner Weter said he has studied all the information and has come to some conclusions and is comfortable with his decision. Commissioner Weter said the future for this property is not permanently fixed because of its current zoning and Mr. Lundy with his decision. Commissioner Weter said Mr. Lundy has more options than this and should he decide to pursue them, here are some examples; agriculture uses such as: orchards, raising pigs, a church, country club, private stables and a dairy. Commissioner Weter said it is safe to say in 25, 50 or 100 years from now it will not look like it does today. Commissioner Weter said this property is not in a time warp where outside interests are not going to affect it. Commissioner Weter said these are his thoughts about the region as to how he will vote. Western Commissioner Bill Barnett said he has done work on that road over the past 18 ('03 years and you realize it will be the applicant's responsibility to widen the road from Woods Fork Road to Highway 65. Commissioner Barnett is concerned in the event of a flood, a fire truck or ambulance could not reach the camp should an emergency occur. Greg Volich said they feel that they can respond adequately should an emergency occur. Eastern Commissioner Ray Weter said Mr. Barnett has valid concerns but the traffic issues will be under MODOT's authority. MODOT will do a formal traffic study for ingress and egress and will specify what requirements are to be met. MODOT will determine the necessity for these revisions. Greg Volich said regarding the flooding on Woods Fork Road, the former owner and Great River said the water run-off is inadequate and needs an overpass or a bridge to divert the water from the pond to the creek. Mr. Volich said they can correct the problem without any flooding on the road. Mr. Volich said they are not engineers and must have all the preliminary criteria met prior to building. Western Commissioner Bill Barnett said he is not opposed to having a church camp but 0 not sure this is where it should be. - 41Page 1 e 1 January Term Thursday, February 20, 2014 8:55 AM Eastern Commissioner Ray Weter said there is no guarantee this Woods Fork area will not continue to change. Presiding Commissioner Lou Lapaglia asked Karen Haynes and Todd Wiesehan if there is any new information. Western Commissioner Bill Barnett made a motion against the approving development of Camp Mewe. The motion died for the lack of second. Eastern Commissioner Ray Weter made a motion to approve the development of Camp Mewe and Presiding Commissioner Lou Lapaglia seconded the motion. Western Commissioner Bill Barnett voted against the development of Camp Mewe. Presiding Commissioner Lou Lapaglia said there are many roads to cross such as the Corp of Engineers, DNR, and MODOT etc. Commissioner Lapaglia said the developers will meet all the requirements from every state and federal agency. Commissioner Lapaglia said should anything go wrong the Planning and Zoning Department will advise the County Commission at once. Todd Wiesehan said he will prepare the order for signing and include the clause, "should any requirements not met by the developers the County Commission will not approve any further development. The resident's expressed concern for possible flooding, water quality, the safety of the children and the downstream affect. They asked where Mr. Lundy currently lives Mr. Lundy replied that he lives in Louisiana and he plans to build a home in Woods Fork. Greg Volich said he lives in Branson and will be moving to Woods Fork. Mr. Volich said they want to be a friend and a good neighbor. Presiding Commissioner Lou Lapaglia said the vote has been taken and approved but there will be many permits to obtain before they can begin building. Don Stewart said if there will be a large number of people that will occupy the space and if a flood comes you will need to be responsible. 57 P a ge* 4 (00-) January Term Thursday, February 20, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 4:00 PM The scheduled agenda for Thursday, February 20th, 2014, was completed and the Commission adjourned and will reconvene Monday, February 24th, 2014. Lou La(glia Presiding Commissioner, Lou Lapaglia r.3 QOLK LO£L · Ray Werer Eastern Commissioner, Ray Weter 'Bar'nem Western Commissioner, Bill Barnett (-3 61Page , /922*faN©AS@EZijDMIM#YCALLyLL#1£21£73*fule*MLI'%6/JO# .222*-221.3/3/.FA,¢&*arI:*Mpth ZITIA**242121&11'41 ¢!i?R'$4*41&54B/2fqi/432ARTIET/:44123*3, . it. '5- .2 52€.,#MT:th ' i95;i2L1;11):Ntt $lul. I.,1 I I ¥ 2 : i CERTIFIED COURT ORDER #02-20-14-01 01) The Treasurer is hereby ordered to pay the following entities: 2014#332 SALES TAX January 2014 Term 201-45ALES TAX #332 RECEIPT: 24612 Fe#Iuary 7, 2014 SALES.Tg #382 RECEIVED $245,79&95 CK# COMMON ROAD I 30.98% 76,146.56 301-402-209 COMMON ROAD 11 30.39% 74,696.39 302-420-209 COMMON ROAD I 4-. Ii- BUDGETAPPORTIONMENT 17,708.33 301-420-209 98@MON ITOTAL _.. 9*54:92_ -'. COMMON 11 TO¥AL 74,696.39 AMOUNTTO REMAIN IN POOL 77,241.37 Lou. Lanacil residing Commissioner tb ;29 **42-0 Bill Barnett, Western Commissioner Ray Weber, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto RECEIVED set my hand and affixed the Seal of kit said Commission, at my office in FEB 10 2014 Christian County, this, the 20th day 41*l al.6 of February, 2014. KAY BROWN COUNTY CLERK Kay Bro&n, Clerk of the County Commission 41#Kek;'t,PR.?883 »7 xt lt., ' ium@ 4 e tr ... 4 1<73·"- / W·,¢ ./ $ //w..2.1.' t A .. Image# 005403610004 Typo: LAN Recorded: 02/20/2014 at 02:01:25 PM ,(FPEROP Total Amt: 033.00 Page 1 of 4 Christian county Rouortler KELLY HALL Recorder of Deede SEA. File# 2024-00001658 Bx2014 Pe1644 RIGHT OF WAY DEED (LLC) THIS DEED is made and entered into this 6tkday of Ah. v··.ey , 2014, by and between Schlesener Investments, LLC, a Limited Liability Company organized under the laws of the State of Missouri, hereinafter referred to as "Grantof, and CHRISTIAN COUNTY, MIssoum, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee. 100 W. ChUrch St. £,n [00 6ark, mo. 6570/ WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to him/her paid by the Grantee, the receipt and sufficiency of which Is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstrucUon and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, Including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface dralnage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated hereln by reference.. TO HAVE AND TO HOLD THE SAME, together with all and singular the lights, privileges and appurtenances and Immunltles thereunto belong or in any way appertaining, unto the said Grantee, and unto to Its successors and assigns forever; the Grantor further covenanting on Its part and on behalf of its heirs and assigns that it Is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all · persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, atl covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the properly. GRANTOR, to the fullest extent allowed by law, including, without limitation, section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. N. Arroll€01. i Id· d/1 zon (}Rape I fa . 0 OM m OR 312 - *¢RadkeERg.(9 :R'.4 Me .0, ··frie .' 'O 1 3: I ./w -·......,„,> 3. fTA : 1.021-:22»blvak#MaNs·>erU-·AUP.a.,26*J;Um./ 34.123>IMYUGE "42 1· ·'·"·i . 1' ·10.2' . 1 - '.-:. 4 -1 0 IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. STATE OF MISSOURI )ss COUNTY OF CHRISTIAN On this |j day of Rbfuarq 2014, before me, a Notary Public in and for said state, personally appeared SE* 4 Fe .v'u crk, i ese.r,er , to me personally known, who, being by me duly sworn did say that he/she Is ttfe Ywe..Mbe,-·r of-4.•1£,«,•c.r·,ject--C•*' LLO, a Limited Liability Company of the State of Missouri, and that said document was signed In behalf of said Limltq.4 L*ility Company by authority of its Me v,-6-e., , and said Me,-6<,· acknowledged said document to be the free act and deed of said Limited Liability Company and acknowledged to me that he/she executed the same for the purposes therein stated. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal, at my office in Ola-rk the day and year first above written. ARLENE D. CHENEY r kne- b. Clen e.lf Notary Public - Notary Seal Public StatB of MIssouil CommIssloned for 0111!slan County IName) . My Commts:lon Explms: August 12,2016 . Commission Nunibr. 12618111 1 My Coii¥n\Ishion Expires: 51 - \2 -l 6 The Christian County Commission hereby accepts the Interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. L' Passed, Approved, and Adopted thisANAday of 7 ,2014. U Prestd Censner 1 Ray W?thr,pstem Commissioner b iRP £ on,AUX Bift Barnett, Western Commissioner ATTEST: 0 Countlf Clhrk V 23385-000 355240.doc re¢Picketeg,21954: 2 1 4,&.:i . i ·..·, .I A.6.+40·*6 4.:i.,la,24%494(. CK. 91 - .... 0 Exhibit "A" DESCRIPTION OF ROAD RIGHT-OF-WAY A PORTION OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 8, TOWNSHIP 27 NORTH, RANGE 22 WEST, CHRISTIAN COUNTY, MISSOURI, COMPRISING THE EASTERN PART OF CARROLL ROAD AND THE SOUTHERN PART OF UNION CHAPEL ROAD AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF SECTION 3; THENCE NORTH 1°15'28" EAST ALONG THE NORTH - SOUTH QUARTER SECTION LINE A DISTANCE OF 1337.80 FEET TO THE SOUTHWEST CORNER OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER FOR THE POINT OF BEGINNING OF THE PORTION HEREIN BEING DESCRIBED; THENCE CONTINUE NORTH 1°15'28" EAST, 1337.80 FEET TO THE NORTHWEST CORNER OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE SOUTH 88°37'33" EAST ALONG THE NORTH LINE OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER A DISTANCE OF 1339.86 FEET TO THE NORTHEAST CORNER OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE SOUTH 1°24'00" WEST ALONG THE EAST LINE OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER A DISTANCE OF 21.93 FEET TO AN INTERSECTION WITH THE SOUTHERLY RIGHT-OF-WAY LINE OF UNION CHAPEL ROAD AND THE ARC OF A NON-TANGENT CURVE WHOSE RADIUS POINT BEARS NORTH 1°19'24" EAST, 625.00 FEET; THENCE WESTERLY ALONG SAID RIGHT-OF-WAY LINE AND THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 6°37'48" A DISTANCE OF 72.32 FEET; THENCE NORTH 88°40'36" WEST ALONG SAID RIGHT-OF-WAY LINE A DISTANCE OF 1239.54 FEED THENCE SOUTH 1025'36" WEST ALONG THE EASTERLY RIGHT-OF-WAY LINE OF CARROLL ROAD A DISTANCE OF 1310.51 FEET TO AN INTERSECTION WITH THE SOUTH LINE OF SAID NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE NORTH 88°40'00" WEST ALONG SAID SOUTH LINE A DISTANCE OF 24.24 FEET TO THE POINT OF BEGINNING OF THE PORTION HEREIN DESCRIBED CONTAINING 1.61 ACRES, SUBJECT TO RIGHT-OF-WAYS, EASEMENTS AND RESTRICTIONS OF RECORD. n - : ME®*etfgs.?11 v412»»A.2-p.»0'al:U*..ap.·t. t.u a·.2,3• i,: •. 1 '• „ • - ./.. 4. *..* .... .; 4. t * „ ... :.....,t :. 4 ' '#11142=9 + 1,/ gy23*ft r 0 0 Z C L N·CAMMULL KU· · -··- p-=r 4 72 STGREGATE 9,0 L cation 8 JO IBAOJddeof RO\ / · - ··- ··· · ··NIPEINE.LN - 7' mal 0 5!' -4 0. \„42=11!Kmazurn< q 11 1 il. - Z& # ma U) 1 1 7 £ ·· · -· · ·· · N rMICWPS'RD-- 6 r.) ffiPAket'Pg. 12. fo!» ·* ' t § . MECTING A-1 1 ENDEE-'5 Note: We request the following information in case we need to contactgou. Thankgou! Date: 2 0 , ui Meeting: 3 5 66 tne€fwi.u- GLACOOLJOK /1 6-1-0,2-,4 ,/©LACA+ Name (11ease print) Name (rl easePifne C» -7 4. 0 1.,c t-» H. 034Qj Title Compang/Title Compan8/ 9, e. Ajoy -1-0 -71 f.0 . 06.+ 1077 business Address (30 Busines5 Address 041 bit..0 *au ge 696/5 BUM<,04 11/1 0 rhone number rhone number 11 1 7 1 ho Q A.4.4 gmail address emailadd ress dveL,;64 3 4,1 4/L . C.01 Ok,*-0 1-4 30% Sc,tel L Nm(flsPa t L.J c:- Name (rlease print) G,1- ADy.5 618)92R CompanWTitle Compang/Title Afelic* 185- WOOM RIDGE b,2- F).sineSS Add ress bJLUM**vavia-g f 63(467 fre (5,ec 3°, o A.l7-713,-2 400 C t--- email address email address 0 MEETING At I ENDEE-'5 Note: We request the following information in case we need to contact gou. Than!< gou! Date: Meeting: 11.13« c806 9 Mar.1 lyn Kall•)0* Name Crlease print) Name (flease print) Title CompangTite Compan8/ rhone number 656 945 gjjeCDr #*U v; Ile- business Address Citg usiness Address Citg none number 417-587-3285 email address email address rt L,ne number Thone number emaiit acid 111 - 196-4013 email address ress 0 MEETING All ENDE.E.'5 Note: We request the following information in case we need to contactgou. Thankgou! Date: .4 - Meeting: \Xath€Ue tv\,\\€-€ Mamj(rti? Name (rl ease pEnt) ease print) CompanVTitle Compan9/ 267- ¢·ac.* . i keesu . 11 i¢1 advill, Title h;.=Address Citil 3usiness Address Citg 411-gig- (1134 Fhone number Thone num6er emaiil address email address 0 Name (Mease print) Name (flease print) Compang/Title Compang/Title business Address 041 5usiness Address Citg rhona number rhone number emaiA address email address Name(Mease print) Name (Mease print) Compan/Title Compan/Title business Acidress 019 business Address Citg Ane number rhone number L J email'Aaddress emaiiil acicliress r 0 MEETING All ENDEE/5 Note: 9/e request the following information in case we need to contact gou. Thank gout Date: Meeting: tea.00.10 N.1-k.. LA·tec Name (fl ease print) Name (rl easePAnt) CompanWTitle Compan/Title 740 w»o Aey- 02 Dill•*-9-midress Citd 5usiness Address 04 kil 6,61 LA.JAOh,Lt.H A-10 forr¢61; 479 BRIP-,3-75 24, 6-4- %1\5 rhone number rhone number 1 17.441-7413 - emaiiiI addiress emaidl address C»*o- Clo*»n #1411- anA A-1 ke Graham Name Crl ease print) L> Title Compan8/ Compang/Title '27$7 1\UvudiA•A D-Zart 224 Wood·5 Por'. 24 110landville busines,42ess Citg business Address Litij 47-9HT>41-3 417-209-8532 Yhone number rhona number ,*44,3|'b Name (fl ease print) Name (rl ease print) Compang/Title compar:g/ritle /1 DG W,6 i€AA 0045 N IMA 86/621 AC•,0 , lit,M-ovjud Mo business Address 041 business Address Gig 4 l-7 -711- -1 , 41 Lf+'-1,20-2.33.S- re number rhona number L., emaiiiI acidiress email address r 0 MEE--nNG All ENDEE-'5 Note: We request the following information in case we need to contact gou. Thank soul Date: Meeting: 772;cae *kj A :che- 2- 623 *Ar@- INamell le.448;60 Name Crl R.A D·©9 6 6 DE (L ease print) coRare/Tidl . , /0 7242 p¢9. N *AM - 4.-tic, iki·I*tslta;I:-2,·:f: ArtiO•di '4 Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Kay Brown County Clerk . Present 8:45 AM Julia Maples Administrative Assistant Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Julia Maples, Travis Tindall and Jennifer Wilson representatives for N -Form Architecture. The County Commission reviewed the minutes for February i 6, 10, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:50 AM Christian County Commission Appointment - Appoint Ray Weter Commissioner to the University of Missouri Extension Council The meeting was attended by Commission Secretary Julia Maples, Travis Tindall and Jennifer Wilson representatives for N -Form Architecture and Gordon Carriker Director of the University of Missouri Extension. The County Commission met to appoint a County Commissioner to the University of Missouri Extension Board. Western Commissioner Bill Barnett's term is soon to expire. Presiding Commissioner Lou Lapaglia called for a motion to appoint Eastern Commissioner Ray Weter to replace Western Commissioner Bill Barnett to the University of Missouri Extension. 0 January Term Monday, February 24, 2014 8:45 AM RESULT: ADOPTED [2 TO 01 MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Bprnett ABSTAIN: Ray Weter Motion/Vote - 9:00 AM Travis Tindall N-Form Architecture Discussion - Discuss Marketing Proposal The meeting was attended by Commission Secretary Julia Maples, Travis Tindall and Jennifer Wilson representatives for N -Form Architecture and Rance Burger of the Christian County Headliner News. The County Commission met with N -Form representatives Travis Tindall and Jennifer Wilson to discuss a marketing proposal to assist with future building projects for the county Mr. Tindall said his main market is in county work. Mr. Tindall said they do facility analysis for jails and courthouses and they assist in marketing the project to get the vote out. Mr. Tindall said their recent project has been in a jail addition and renovation of the jail and courthouse for Macon County, Missouri. Mr. Tindall said this project will go before the voters this April. Jennifer Wilson said when doing a facility analysis they interview all the office holders and they compile that information and all the maintenance issues and present a report. Eastern Commissioner Ray Weter said there is an immediate need for administrative offices for the Sheriff's Department. Commissioner Weter said they will do a site visit of the property located on the northeast corner of the square. Mr. Tindall said they worked with Randolph County in building a new court facility and administration building. Presiding Commissioner Lou Lapaglia said the courtrooms and the jail are bursting at the seams and we are considering moving the Sheriff's administrative office to another location. D Travis Tindall said we can do a comprehensive plan that will create a collective support system that builds good will with the office holders and the constituents. Mr. Tindall said the second part of their approach is assisting with getting the votes. Mr. Tindall - -i 1- A g d 0 January Term Monday, February 24, 2014 8:45 AM presented some pamphlets that he created for Macon County and were posted in the banks and given to the Rotary Club. Presiding Commissioner Lou Lapaglia asked are there any grants available to build a facility. Mr. Tindall said there are heritage grants available through the USDA which are basically low interest loans. Eastern Commissioner Ray Weter asked if he was familiar with modular correctional facilities. Commissioner Weter said on March 13th, 2014, the Scott Company will present an informational meeting on modular buildings they manufacture. Commissioner Weter said they are building a new facility in Illinois and would appreciate his thoughts on this construction. Commissioner Weter said these are permanent modular buildings. Motion/Vote - 9:45 AM Joey Kyle-Sheriff Contract - Renew TAC10 Software & EDI/Lease on Training Facility Contracts The meeting was attended by Commission Secretary Julia Maples, Sheriff Joey Kyle and Captain Brian Cathey and Rance Burger of the Christian County Headliner News. The County Commission met with Sheriff Kyle and Captain Brian Cathey for the annual maintenance contract renewal for the TAC10 Software and the EDI lease for the training facility. Presiding Commissioner Lou Lapaglia asked did the price for the TAC10 software increase from last year? Julia Maples said the TAC10 software maintenance increased by $ 375.00 from last year. The 2013 contract was $ 7,500.00 and for 2014 the cost has increased to $ 7,875.00. In addition, on the second year there is a $ 1,500 activation fee. Sheriff Kyle asked the Commission to delay the decision to renegotiate the price for the annual maintenance of the equipment to Monday, March 10, 2014, at 10:45a.m. Presiding Commissioner Lou Lapaglia Lou asked for a motion to postpone the software contract renewal until these questions are answered. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 31Page 0 January Term Monday, February 24, 2014 8:45 AM Motion/Vote - - EDI Training Facility Lease The meeting was attended by Sheriff Joey Kyle, Captain Cathey, Alan Berry and Rance Burger reporter for the Springfield News-Leader. The County Commission reviewed the EDI Plus, L.L.C. training facility annual lease agreement. Sheriff Kyle said the lease agreement cost has remained the same as 2013. If approved, the lease will begin on March 1, 2014. Eastern Commissioner Ray Weter asked is this a new agreement and can it be broken. Sheriff Kyle said the tenant provides a 60 day written notice to break the contract. Presiding Commissioner Lou Lapaglia called for a motion to approve the annual lease agreement with EDI Plus, L.L.C. for training. Presiding Commissioner Lou Lapaglia called for a motion to approve the EDI Training facility lease agreement beginning March 1, 2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Major Repairs on Fleet Chrysler Vehicles The meeting was attended by Sheriff Joey Kyle, Captain Cathey, Alan Berry and Rance Burger reporter for the Springfield News-Leader. The County Commission met with Sheriffjoey Kyle and Captain Cathey to open bids for major repairs to the Sheriffs fleet of vehicles. , The County Commission did not receive any bids. Presiding Commissioner Lou Lapaglia said we can submit the bid for publication again. Sheriff Kyle said we can take the vehicles for repairs to the dealership and pay the bill D without a contract. Sheriff Kyle said he would prefer taking the Chrysler vehicles to the Tri-Lakes Dealership for repairs. Western Commissioner Bill Barnett said he would contact Tri-Lakes and inquire if they interest in bidding for a repair contract. 41Page 0 January Term Monday, February 24, 2014 8:45 AM Eastern Commissioner Ray Weter suggested contacting Rick's automotive. Brian Cathey said we would prefer to remove the middle man. Sheriff Kyle said he has not had any experience with a Chrysler dealership. Presiding Commissioner Lou Lapaglia said he would look for a local dealer or take to another business. Presiding Commissioner Lou Lapaglia called for a motion to take all non warranty work to any dealership to perform repair work as needed. On all warranty work choose a local dealer that sells and services that particular make of vehicle. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:15 AM Christian County Commission Discussion - Payroll Banking Procedures The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Clerk Norma Ryan, Payroll Deputy Clerk Holly Burnette, Alan Berry, Rance Burger of the Springfield News-leader Christie Hirsch of Preferred Enterprises, John Darrow and Dan Mathenia from Ozark Bank, Terri Merritt and Donna Osborn reporter for the Christian County Headliner News. The County Commission met to discuss banking procedures to improve security for the county. Eastern Commissioner Ray Weter asked Christie Hirsch to look into this matter and check to see if we are duplicating the process and should we make any changes. Commissioner Weter asked John Darrow and Dan Mathenia from Ozark Bank to attend the meeting for their advice. Eastern Commissioner Ray Weter said Christie Hirsch spoke with Mr. Mathenia to verify that some of the payroll processes we perform with the bank are redundant and because the information is sensitive, needs improved security. 51Page D January Term Monday, February 24, 2014 8:45 AM Christie Hirsch said the last time we discussed payroll procedures was from 2007 through 2008 when the county began direct deposit. Ms. Hirsch said the majority of the employees use direct deposit, but there are employees that do not have bank accounts and Ozark Bank said they would assist those employees. Presiding Commissioner Lou Lapaglia said he wants to increase the security and efficiency of the banking procedures that involve payroll. Mr. Darrow said currently, the county provides the bank with a CD, employee account routing numbers and an ACH Transmittal form that lists the totals that match the transmittal log. Mr. Darrow said the bank needs an authorization sheet to be faxed to the bank prior to the CD being walked over. Mr. Darrow said you will still need an authorization sheet with a signature and the total amount listed that matches the amount transferred. Mr. Darrow said there is an online process that will upload the ACH file and every payroll cycle you can change the amounts. Mr. Darrow said the data transfer has dual control which would enhance safety. Mr. Darrow said the fund transfer would be done through the website rather than walking the CD over to the bank. John Darrow said we like a fax or email once the Treasurer has approved the information on the form. Mr. Darrow said the total will match the internet file that is sent to the bank that lists the effective date and the amount. Mr. Darrow said the internet file must be sent two days in advance by 2:00 p.m. for the county's direct deposit. Mr. Darrow said we may need to update the signatures for the agreement. Mr. Darrow said he would like to have the county processing the ACH transfer through the website because it stream lines the process and no software is required. Mr. Darrow said time restrictions could be set to allow people to log in during specific time limits as listed on the contract. Christie Hirsch asked if there is any additional charge for this service. Eastern Commissioner Ray Weter said this is much broader and deeper than his original thought. Commissioner Weter said this involves so much more than a small housekeeping issue. Commissioner Weter said this process will enhance security and it is standard procedure for many businesses and is an accepted practice. Mr. Darrow said the bank would prefer that it be standardized as they do with other businesses. 61 Page 0 January Term Monday, February 24, 2014 8:45 AM Eastern Commissioner Ray Weter asked Holly Burnette and Treasurer Karen Matthews if they see any negatives. Treasurer Karen Matthews said she would have to review the changes. The Treasurer said she has been speaking with Jennifer from the bank and it is in the works. John Darrow said over the past eighteen months it is becoming more applicable. Presiding Commissioner Lou Lapaglia asked is there anything else we can do to better safeguard our funds. John Darrow said there are several questions presented in the contract and we want an open channel for best security practices. Treasurer Karen Matthews said the average processed for one payroll is $ 350,000.00. Treasurer Karen Matthews asked Christie Hirsch what her relationship is to the county. Christie Hirsch replied that her responsibilities are to assist with the account payables, payroll, serve as a catch all, to serve as a neutral party to provide information and to keep everyone out of trouble. Christie Hirsch said if someone had a problem with the financials, you can contact her with questions concerning accounting, human resources, auditing questions and computer information. Terri Merritt said for those people that handle the finances we should check their credit report. Treasurer Karen Matthews asked Christie Hirsch do you have access to all the routing numbers and what gives you the authority to access those numbers. Eastern Commissioner Ray Weter interrupted to state "this is not a job interview." County Clerk Kay Brown said Christie Hirsch was asked to assist us with the payroll to be processed this week in Torn's absence. I want to personally thank Christie that she was so gracious to help us. In regards to credit checks for employees, you would have to do a credit check on all employees. You cannot discriminate and select a specific employee. 71Page 0 January Term Monday, February 24,2014 8:45 AM Presiding Commissioner Lou Lapaglia said he asked Christie Hirsch to assist us with the bank security concerns. Commissioner Lapaglia asked is there anything more we can do to better secure payroll. Eastern Commissioner Ray Weter asked how we initiate this procedure. Mr. Darrow said to review the agreement and have all users sign the agreement and attend training across the street. Presiding Commissioner Lou Lapaglia thanked Mr. Mathenia and John Darrow for presenting the information to enhance security for the ACH file and the transmittal log authorization. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Christian County Commission Discussion - On-Site Visit, View Potential Additional Space for County Campus The County Commission, Sheriff Kyle, Captain Brian Cathey, Travis Tindall and Jennifer Wilson representatives for N -Form Architecture and Rance Burger of the Christian County Headliner News went for a tour of the Baptist Church on the corner across the street for a possible expansion for the Sheriff's Office. There were no decisions made. Motion/Vote - 2:00 PM J.J. Leek-Local Farmer Discussion - Discuss 2014 Farmer's Market Season The meeting was attended by Commission Secretary Julia Maples, Pam, Michelle and Thomas Cooper, Donna Osborn, Christian County Headliner News, J.J. Leek, Melissa Stine, Diane Price, Donna Short and Mary Yoder. The County Commission met with J.J. Leek to discuss the 2014 Farmers Market season. J.J. Leek said the FMO that utilized the court house lawn of Thursday night has moved to Wednesday Night. Ms. Leek requested to use the courthouse lawn for the other Farmers Market on Thursday Night. J.J. Leek said she would obtain insurance for the Old Time Farmers Market and have a meeting with the Nixa Farmers Market. Ms. Leek said the beginning date of the Old Time Farmers Market will be set at a later date. Western Commissioner Bill Barnett asked for a copy of the insurance policy prior to opening the farmers market. 81Page 0 January Term Monday, February 24, 2014 8:45 AM Presiding Commissioner Lou Lapaglia called for a motion to approve having the Old Time Farmers Market use the court house lawn on Thursday night. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Brent Young-Supervisor Common 11 Road District Discussion - Closed Session RSMo. 610.021 Subsection (3) Personnel Discussion The meeting was attended by Commission Secretary Julia Maples, Scott Grider and Brent Young Supervisor and Assistant Supervisor of the Common 2 Road District. Presiding Commissioner called for a motion to go into Closed Session per 610.021.3 RSMO regarding Personnel. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote 2 3:30 PM Cheryl Mitchell, Christian County Commission Personnel - Go Out of Closed Session Presiding Commissioner Lou Lapaglia called for a motion to move out of Closed Session and go into Open Session. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 3:40 PM The scheduled agenda for Monday, February 24, 2014, was completed and the Commission adjourned and will reconvene Thursday, February 27, 2014. D OW 3%6 Presiding Commissioner, Lou Lapaglia 9-f Fige 0 January Term Monday, February 24, 2014 8:45 AM Qa. LD=L. Ray Weter Eastern Commissioner, Ray Weter Al)2 13*,4 Ttar;WR Western Commissioner, Bill Barnett 0 D 10IPage i ·24UZUDED&24¥43 445#94•*7·.Rn»,«i,$.>*5:t>:·.,h .i:.424: 7/42 4: ki.Ay·fre. 4 4.. ·:2· i -1 €hvr? ji':227% as·Fu?24»NUMN *AR+A,413% ·am»···r-· ·:1£ 14 - *·· *Af£yf '1,:;i .t· i·2 4- ; CHI216TIANLCOUN11 i lit 2*Uk...2. PresidiA Cdmmissione 3 9/ I W: ·Bill Bardett ' 5 0 D- 100 W. Chilith.'@rect Qoom 100 , Western CommissioneI 2 .4 t„ E Omrk Miaacuri 65721 ' i ·Ray Weter o · . Phone: 417-581·2112 • Fax: 417-581-9324 , Eastern Commissioner 1 Februai¥ 24,2014 D ORIGINAL Steve Eidsen EDI Plus, LLC 1250 N. Kinder Street (-3 Nixa, MO 65714 Dear Mr. Eidsen, Consider this letter notification that today the Christian County Commission voted to continue or contract with EDI Plus, LLC, for another year. Per the terms of the bgreement base rental cost g will stay the same. We appreciate the use of your facility at 1262 N. Kinder Street, and look forward to continuing our mutually beneficial lease agreement. e (mu}ge. r 49 to,n/4/rE,r 4 81% Lapaglia[/ 19- Bill Barnett Ray Wker P'residing CoMrMssioner Western Commissioner Eastern Commissioner Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov I##?ackettpaj,1,19,1 * Printed on Recycled Paper .3.':*,gau/* :64.-I'IL.6. 29#&22*23.945g.-421,/2*atat: **/4,£*.5:©EZZ&#IREWE.folit"//f,(4**Lidirmiekfrj#kix*236*1/2/i*fatesp#f/tarb)$42&Qrjjhhil/24/2BFF./3&74422'92 1 . ift#Eaer* ,*94·9·aud LEASE AGREEMENT IHIS LEASE AGREEMENT (the "Lease") Is made and entered into this |4*day of lhAA.ji· 2013, by and between EDI PLUS, LLC., a Missouri limited liability company ('Landlord"), and CHRISTIAN COUNTY, MISSOURI, d/b/a as the Christian County Sheriffs Office ("Tenant"). In consideration of their mutual agreements set forth below, the parties agree as follows: ARTICLE I PREMISES 1.1 Space Leased. Landlord leases to Tenant the premises commonjy known as 1262 N. Kinder Street, Nixa, Missouri 65714 ("Premises"). "Premises" as used herein shall constitute the Tenanfs space, which includes the entire "Building" with fhe adjoining parking lot located at 1262 N. Kinder Street, Nixa, Missouri. ARTICLE 11 0 USE 2.1 Use. The Premises shall be used by Tenant for the purpose of providing offices for the Christian County Sheriff's Department, a training facility and classrooms for members of the Christian County Sheriffs Deparlment and other law enforcement agencies & or individuals pursuing post certification or other types of training under the auspices of the .. Christian County Sheriff's Department, and ali lawful activities related thereto. The Premises shall not be used In any manner nor shall Tenant house any goods about the Premises that shall impair the obligation under any policy of insurance on the Premises or which will increase the Landlord's rate of insurance on the Premises. 2.2. Access. Tenant shall have access to the Premises twenty-four (24) hours per day, seven days per week (24/73. ARTICLE Ill TERM: RENEWAL; TERMINATION 3.1 Term. Subject to Section 3.2 of this Lease, the Initial term of this Lease shall *beafoy:leates*2*manths*then:Term,4 dommetihit+March 4 ; 2013 (the "Commencement Date:') and expiring on March 31, 2014 (the "Ending Date"). Tfnants·i;liall,:have#two.(2) . 'tweloff-*FiRSTiffM;Ftldfiet™tiOMAIMEa&61anil 6np additional ten (10) month option to renew this Lease for a maximum period of three (3) years and ten (10) months, starting on April 1,2014, and ending on December 31, 2016. The additional two (2) one-year options and the ten (10) month option shall be exercised by Tenant giving Landlord at least thirty (30) days written notice before the termination date of the original Lease Term or any option Tenn. 1 2244@*P *12 41 1,TH&19:15.-p*ift.rupliz<.94€,ezi.>¢#impal?:0Mt :12'*14.1412%44&93;itj:*1'GE'46£EL#;tiL,'.*OS:.417.j+U-&e'N'.".7'61,6 42*20 a44 #,M 'r:'f ..lt'> Up !1jibm.2,„..&42.9 3.2 Temlination of Lease Term. The Lease Term will terminate upon the earliest of any of the following events: (a) Expiration of the Tenn of this agreement or any option Term; (b) If Tenant or Landlord is at any time in default of any provision of this Lease, then the party not in default shall have the right to terminate this agreement upon sixty (60) days written notice to the other party; or (c) Tenant Is obligated only to pay such annual base rental payments and utility adjustments thereto under this Agreement as may lawfully be made from funds budgeted and appropriated for that purpose by the Christian County Commission during Lessee's then current fiscal year. In event sufficient funds will not be appropriated or are not otherwise legally available to pay the rental and utility payments required to be paid for the next year of the Lease commencing March 1, this Agreement will be deemed to be terminated as of February 28 of said year and Tenant shall have no further obligations hereunder. Tenant agrees lo deliver notice to Landlord of such nonappropriation of funds and Lease termination at least sixty (60) days prior to March 1, but failure to give such notice wi not extend the Lease Term for an additional year of the Original Term of this Lease. If this Lease is terminated in accordance with this Section: Tenant agrees, at Tenant's cost and expense, to peaceably delivery the Premises to Landlord prior to March 18t. ARTICLE IV RENT 4.1 Base Rental. During the initial twelve (12) month Term of the Lease, and upon the exercise of the addition two (2) one-year renewal options, Tenant agrees to pay Landlord an annual base rental (the "Base Rental") for the Premises in the sum of Twelve Thousand and No/100 Dollars ($12,000.00), payable inI advance on the first (1St) day of March, commencing March 1, 2013. In the event Lessee exercises the ten (10) month renewal option, Lessee agrees to pay Lesser rent for such ten (10) month period in the sum of Ten Thousand and No/100 ($10,000.00) in advance on the lst day of March, 2016. The Base Rental and any utility adjustments shall be paid to Tenant, without deduction or offset, by negotiable instrument at Landlord's office located at 1250 N. Kinder Street, Nixa, MO 65714, or at such other place as Landlord may from time to time designate in writing. 4.2 Utilmes. Tenant shall be responsible for the prompt payment of all charges for utilities used or consumed upon the Premises which will be paid directly to the utility companies. The term "Utilities", as used herein, shall included water, gas, electricity, sewage disposal, waste and trash disposal, a monitored security system and exterior parkjng lot and grounds keeping maintenance used in or on the Lease Premises. 4.3 Annual Base Rental Adjustment for Utilities. It is agreed by the parties hereto that in addition to the annual Base Rental as provided for in Section 4.1, Tenant shall also pay Landlord the sum of TWELVE THOUSAND AND No/100 DOLLARS ($12,000.00) on March 1, 2 121%8*"dEP¢r13>4 ; ..... '4.- t 4.3.-· /003' 06,# *1$25*?St 0 >thr< k...1?2Jit 2013 for utilities to the Premises as set forth in Section 4.2 for the first twelve (12) months of this Lease. Landlord shall retain itemized receipts for all uullties paid and provide an accounting to Tenant on or before February 15 of each year wherein the exact total of u#lity expenses paid by Landlord for the prior twelve (12) months shall be listed and totaled. If the total of said utility expenses exceeds the sum of TWELVE THOUSAND AND No/100 DOLLARS ($12,000.00) for the first year of the Lease, then in that event the Land[ord shall be entitled to bill the Tenant and Tenant shall pay Landlord the difference within thirty (30) days, In the event the total annual expenses for utilities are less than the sum of TWELVE THOUSAND AND NO/100 DOLLARS ($12,000.00) for the first year of the Lease, then in that event the Land[ord shall refund the difference by paying Tenant said sum within thirty (30) days. For each year after the first year of the Lease Term the annual utility payment due by Tenant to Landlord on April 1 shall be set at the prior yeafs actual total utility payments for the Premises. Said utility payment shall be reconded by the parNes on April l of the following year pursuant to the formula for reimbursement or payment as set forth above. ARTICLE V MAINTENANCE SERVICES 5.1 Services. Tenant shall keep the Interior of the Premises in good order and repair, except that Landlord shall keep the roof and all walls of the Building in good repair D and maintain the heating, air conditioning, electrical, plumbing, and the exterior of the Premises. 5.2 Disposal and Cleaning Services. Tenant shall be responsible for all janitorial and cleaning of the Premises. Expenses related to telephone, Internet, and other & communication mediums shall be the responsibility of Tenant. .. C> ARTICLE VI ALTERATIONS 6.1 Alterations. Tenant shall not make alterations or additions to the Premises without first obtaining written consent from Landlord, Once written consent is obtained, Tenant mag, at its own expense, either at the commencement of or during the Term of this Lease, make alterations and/or additions to the Premises. Landlord covenants not to unreasonably withhold approval of alterations and/or additions proposed to be made by Tenant; however, approval by Landlord shall not be construed as a waiver of any term or requirement or obligation of Tenant to comply with all laws, rules and regulations, including, without limitation,the Americans with Disabilities Act. At any time prior to the expiration or earlier termination of this Lease, Tenant may remove any or all such Tenant alterations, additions or installations in such a manner as will not substantially Injure the Premises, or the portion or portions affected by such removal, so long as prior to the expiration or earlier termination of the Lease, tile Premises shall be restored by Tenant at its expense to the same condition as existing as of the Commencement Date, and prior to the making of such alterations, additions, or installation, ordinary wear and tear excepted. All alterations, additions, or installations not so removed by Tenant shall become the properly of Landlord without liability on Landlord's part to pay for the same. 3 *Packet,Pg>14% 'Ed/1./.0,6, Ill. I . I. 36''Er:.AR#Vetk#f,%:'Z#TA#Pr*-2-Gdr»10&28*iMM:MA*Jf:"3*e»MAC"£11<7&.4/'1tal*A?· 8912&12'1%12;%15&*ia.ef>225523!t.2?1AC44:4*'53%hl0hU ARTICLE Vll SURRENDER OF PREMISES 7.1 Upon the termination of this Lease, whether for any reason, Tenant shall immediately surrender and deliver up to tile Landlord the Premises in good condition, ordinary wear and tear excepted, together with a[I improvements thereon, but excluding any trade fixtures, machinery, equipment or other personal property belonging to Tenant. Tenant shall repair any damage to the Premises or Building caused by Tenant's removal of its personal properly. If Tenant shall fail to remove all such effects from the Premises upon termination of this Lease, Landlord may, at its options remove al[ or any part of the Tenant's effects, In any manner that Landlord shall choose, at Tenant's risk, and Tenant shall be liable to Landlord for all expenses incurred in removal and for any storage of such effects, if applicable. Landlord shall not be responsible for the value, preservation or safekeeping of Tenant's effects. Any property of Tenant not removed from the Premises or taken from storage by Tenant within thirty (30) days after the termination of this Lease or Tenant's right to possession of the Premises shall conclusively be deemed to be abandoned by Tenant. All personal properly upon the Premises shall be at the risk of Tenant only, and Landlord shall not be liable for any damage to or theft of that properly. ARTICLE Vill ASSIGNMENT AND SUBLETTING 8.1 Tenant shall not have the right to assign, sublet or transfer this Lease without the prior written consent of Landlord, which such consent will not be unreasonably withheld. Landlord shall have the right, in its sole discretion, to assign the Lease to a third party. Landlord shall notify Tenant of such Assignment in writing within five (5) days of such assignment. ARTICLE IX DAMAGE OR DESTRUCTION: CONDEMNATION 9.1 Casualtv. If fire or other casualty damages the Building, Landlord shall proceed with reasonable dlligence to repair the damage. Landlord shall not be required to carry insurance upon, nor shall Landlord be required to repair or replace, any improvements made by Tenant or personal property owned by Tenant. jf such damage renders all or any part of the Premises untenantable, the rent for the portion of the Premises rendered untenantable shall be abated for the period that the Premises are untenantable. Landlord shall not be liable for any inconvenience or injury to Tenant's business or otherwise resulting in any way from any damage, or Its repair, or from any delay in repair. Landlord, Tenant, or both, shall have an option to terminate this Lease after damage by fire or other casualty as follows: (a) If the Premises or the Building shall be so damaged that demolition or substantial alteration or reconstruction of it shall, in Landlord's opinion, be advlsable, then Landlord shall have the option to terminate this Lease by notice given to Tenant wi#lin sixty (60) days after such damage; or (b) if the Premises shall be so damaged that a major portion of R is rendered untenantable and if the time estimated by Landlord for the repair of it 4 . ' I.,1 0«*.Ill' *Nckbii.ga 59 . *,2,040*..kA ilt:.:1*.. ·' eFUZcM:Mhp.2.- la -/3 THYMeQg*irme*MMY#Ua&112*&102-7=4#W#Rv&*AN*AS#6,1Uat6i*WAWA GSAU,Wieam *WhniA L*b&*api<1-4, PX'Dr Volip'© 2-80 42&46®5 0 (c) Policies. All policies referenced In this Section X.10.1 shall contain a clause that the Insurer will not change or cancel the insurance without first giving the Landlord thirty (30) days prior written notice. The policies shall name the Landlord as an additional named insured. If required, the policies shall be endorsed with a copy of said endorsement provided to the Landlord. (d) Al all times throughout the Term of this Lease, Landlord shall, and its own cost and expense, provide and maintain fire and extended coverage insurance on the Building located on the leased Premises in an amount not less than eighty percent (80%) of the full Insurable value of said Building and shall maintain comprehensive general liability insurance on the leased Premises in such amounts as Lessor may desire. Lessor shall deliver to Tenant a Certificate of Insurance, which shall declare that the Landlord may not cancel the same in whole or In part without giving Tenant written notice of its intention to do so at least thirty (30) days in advance notice. ARTICLE XI EVENTS OF DEFAULT; REMEDIES 11.1 Events of Default. Each of the following shall be an "Event of Default": (a) Tenanfs failure to pay any installment of Base Rental or Utility Rent when due or any other sum required to be paid by Tenant to Landlord, which failure is not cured within thirty (30) business days after written notice by Landlord to Tenant specifying the default, or (b) Tenanfs failure to perform or observe any other covenant or agreement under this Lease, which failure Is not cured within thirty (30) days after written notice by Landlord to Tenant, specifying the default, or (c) Tenant abandons or vacates the Premises. 11,2 Excel)lions to Events of Default. It is understood and agreed between the parties that the Lease is contingent upon the Christian County Commission approprlating sufficient Base Rental and Utility Rent each year of the Lease Term according to Christian County's fiscal year as provided in Article IV above. In the event that sufficient funds are not appropriated by the Christian County Commission for any fiscal year during this Lease, Tenant shall immediately notify Landlord of the event of non-appropriation. Tenant shall vacate the Premises no later than April 1. The Lease shall be deemed to have expired as of its own terms and Tenant shall have no further obligations hereunder. 11.3 Remedies. Upon the occurrence of an Event of Default, and subject to Section XI.11.2 above, Landlord may, if LandIord so elects on thirty (30) days' written notice to Tenant, terminate this Lease and Tenant's right to possession of the Premises. Upon any termination of this Lease or any extension thereto, whether by lapse of time or otherwise, Tenant shall surrender possession of the Premises to Landlord. Tenant hereby grants to Landlord the full right upon termination of this Lease to enter Into and upon the Premises with or without process of law, repossess the Premises, expel Tenant and any 6 *Raj#*flega7Af ..if.VIatty&*1£05(6 6**VEO## dil 11-·:.. Ac - "+ 9 ...2.1!S'Lvamu- 4*4 31.- *LU < * 30-uitui·A·tj·,2214234t)*bE;ittf?SYfiiti1,33.103 ft Nifil*m*% UNeR·grt,»,-*th others who may be occupying the Premises and remove any and all property from the Premises, using such force as may be necessary, without such entry constituting a trespass; evlction or forcible entry or detainer, and without relinquishing Landlord's right to collect any Base Rental that may be or become due, or any other right to which Landlord may be entitled under this Lease or by operation of law. In the event of any breach by Tenant or Landlord of any of the Lease covenants or agreements, the other shall be entitled ta enjoin such breach and, in addition to the rights and remedies provided hereunder, shall have any other right or remedy allowed at law or equity, by statute or otherwise. The provision of this Section XI.11.3 shall be construed so as to be consistent with the law of Missouri so that remedies of Landlord and Tenant described in this Lease shall be available to Landlord and Tenant to the full extent but only to the extent that they are not invalid or unenforceable under the law of Missouri. 11.4 Lien for Rent. Tenant does not grant Landlord any security Interest in Tenanfs personal property nor in any proceeds of any insurance payable to Tenant resulting from damage to Tenanrs property in the Building or the Premises. Tenant does not waive the application of any exemption laws. ARTICLE XII 3 MISCELLANEOUS 12.1 Notices. Any notice required by this Lease to be given to Landlord shall be deemed sufficiently given If sent by registered or certified mall, return receipt requested, to Landlord at the address of the Premises. Any notice required by this Lease to be given to Landlord may be given by registered or certified mail, return receipt requested, addressed to: Steve Eldson EDI Plus, LLC 1250 N. Kinder Street Nixa, Missouri 65714 Any notice required by this Lease to be given to Tenant may be given by registered or certified mail, return receipt requested, addressed to: Christian County Sheriff Joey Kyle Christian County Sheriffs Office 110 West Elm, Room 70 Ozark, MO 65721 Either party may, by like notice, designate a different address to which notices shall be sent. Mailed notices shall be deemed received upon the date that the return receipt is signed for by the recipient or refused thereby. 12.2 Grammar: Captions. The necessary grammatical changes required to make the provisions of this Lease apply in the plural sense where there is more than one (1) Tenant and to either corporations, partnerships or individuals, males or females, shall in all 7 I ....'#01*4j?.... 61/IN I - MER.R./.481-94 63 2*92* '1019·**, inktances be assumed as though Jn each case fully expressed. The headings of the several sections contained herein are for convenience only and do not define, limit or construe the contents of such sections. . 12.3 Entire Agreement. This Lease contains the entire agreement of the parties. Except as otherwise provided in the Lease, every amendment or modification to this Lease shall be in writing, executed by Landlord and Tenant. 12.4 Real Estate Broker. Tenant represents that Tenant has dealt directly wjth no broker or other party in connection with this Lease, and that insofar as Tenant knows, no other party negotiated or participated In the negotiations of this Lease, or (s entitled to any commission in connection therewith. ART]CLE XIII SURVIVAL OF REPRESENTATIONS, WARRANTIES AND AGREEMENTS 13.1 All other representations, warranties, covenants, promises and agreements of the parties contained in this Lease (or in any document delivered pursuant to this Lease) shall survive the execution, acknowledge, and delivery of this Lease and the consummation of this transaction contemplated hereby. 13.2 Binding Effect. This Lease shall inure to the benefit of and be binding upon Z the parties hereto and their respective heirs, personal representatives and legal 2 .. representatives, guardians, successors and permitted assigns. , m 0 IN WITNESS WHEREOF, the parties have In each of their respectlve capacities executed this Lease as of the day and year first written above. LANDLORD: EDI PLUS, LLC a Missouri litpiied l;ability company 1 .1 7 7 - )3 Date Name: Steve Eldson Title: Managing Member TENANT: CHRISTIAN COUNTY MISSOURI ristian county39$*IP9ffice 0 By: - Date 1 .1 +$iih: Jo Alan cojlhty Sheriff 8 *P-ack*Pgy·192 - ·0 a ,: i.k.'- 149 44'· ·* c. r &4 us#A»=AUM:& -AL4-baas flone number Phone number Uni EN,68 p ro 9, rc.led. e.=r-· emaiiladd re55 emaiil address 11*CK u WleKKE-4» Le- H M ne 09-e print) Name (M ease print) CompangTitle CompanVT[tle business Address Gig business Address Citg l'hone number f'hone number email address emai11 address LAM 'REe'LV Al D r r-™47,18- I j Name (rl ease pdnt) Name (fl ease print) -PRO R.,c.Av Title U CompanWTitle Compan8/ Iress 0%1 5usiness Address Citg 5usiness Add, fhone number Flone number 0 mail address email address O M E-CTING A-11 ENDE-E-'5 Note: We request the following information in case we need to contact gou. Thank got! Date: Meeting: bAA Akrw E.HA Name(Mease print) Name (flease print) 02-ALM- QUJIC- Title Compang/Tit6 Compan8/ Business Address Citu business Address Cits fhone number rhone number emaiil add ress email address JOHAJ BAaect) 5--ine (Please print) Name (ilease print) 024 2 640 2 Compang/Title CompanWTitle business Address Citg Business Address Gig Thone number Thone number email address emaiil addrees Name Crlcase print) Name (Mease print) Compan/Td CompangTitle business Address Otg business Address (30 rhone number rhona number 0 Email address emaiill address Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, February 27, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name .' I Title J . Status .Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM 1 Kay Brown County Clerk Present 8:55 AM 4 Cheryl Mitchell Assistant Present 8:55 AM ' Todd Wisehan Planning & Zoning Director Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission did not have any minutes to approve. There were two Certified - *- - Court Orders to approve: Certified Court Order #2-27-14-01 for CART Distribution and Certified Court Order # 2-27-14-02 to transfer funds to the Sheriff's Department. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner , AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Cara Borneman-City of Ozark Discussion - 2014 Farmers Market Season The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Director, Donna Osborn reporter of the Christian County Headliner i News, Rance Burger reporter for the Springfield Newsleader, Cara Borneman representing the City of Ozark, FMO Director Lane McConnell, Ozark Chamber of i Commerce Director Dori Grinder, Ozark City Administrator Steve Childers and President of the Ozark Farmer Market, Kathryn Dowdy. ctober Term Thursday, February 27, 2014 8:55 AM The County Commission met with Ozark Chamber of Commerce Dori Grinder, FMO Director Lane McConnell and Cara Borneman representing the City of Ozark to discuss the 2014 Farmers Market. Cara Borneman said they would like to use the court house lawn on Wednesday night beginning April 9h through October 15, 2014. Ms. Borneman said they are fully insured. 1 Lane McConnell said the market has an economic impact and they keep track of the vendors and the average gross receipts brought in. Ms. McConnell said last year the vendors exceeded $ 84,000.00, in sales and many of the vendors received three times the amount sold from the previous year. f Presiding Commissioner Lou Lapaglia said the County Commission is glad to host the . Farmer's Market and the people like having it here. Commissioner Lapaglia praised the Farmers Market for changing the market to Wednesday evenings. Commissioner 1 Lapaglia said we want to be cognitive of the disabled and the older citizens and make it easier forthem. Western Commissioner Bill Barnett said they did a great job last year and he anticipates the market to continue for many years. Eastern Commissioner Ray Weter said we want to have parking spaces on both sides of . the sidewalk on the West side of the court house forthose that are visitingthe .. Collector. The entrance on the east side is built for wheelchair accessibility and patrons use those designated disable parking places as well. Lane McConnell said they will be open from 4:30 to 7:30 p.m., Ms. McConnell said they i will place cones around the electrical sites and by the parking spaces on the West and North Sides of the Court house and will place signs for volunteer parking. Lane McConnell thanked the Commission for the use of the court house lawn. Ms. McConnell said they had great success last year and have a great event schedule ! planned. Ms. McConnell said they changed the dates of the FMO to work with the other f market and to partner with the community. d Presiding Commissioner Lou Lapaglia suggested they might want to let all the 1 businesses around the square know the days and hours of operation. 21Page O)ctober Term Thursday, February 27, 2014 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to approve the Farmers Market to use the courthouse lawn. · RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Kenny Coates-Maintenance Supervisor Discussion - Historic Courthouse Door Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Rance Burger reporter forthe Springfield Newsleader. Kenny Coates met with the County Commission the doors on the Historic Courthouse are worn out and has spoke with Springfield Glass and asked what would it cost to replace the 15,000 to replace the four exterior doors and should not exceed $ 15,000.00 and would this be something you want to move forward and go out for bid Lou said it is the cold air coming in and put out for bid and thinks this high and would need specifications. 63 Specify three double entry doors with glass heading. On the East side have to have an ada button to open the door and it needs to be replaced in the 15,000 would include panic doors on all the doors and would fit into the bids and a new door opener. Presiding Commissioner Lou Lapaglia said you might have two of them give a quote and for the door with a da they will have to specify to publize it in the paper and let someone. Solicit bids the size giass and the break-ins and security as well. We don't know what the 2014 laws are Kenny recommended laminated glass for security purposes. Presiding Commissioner Lou Lapaglia called for a motion to proceed with getting a bids for new exterior doors, with the saftey bars and the ADA button for the East door. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett m Motion/Vote - 10:30 AM Christian County Commission Discussion - Revision to Purchasing Manual-Credit Cards The meeting was attended by Commission Secretary Cheryl Mitchell and Chief Deputy Clerk Norma Ryan. 31Page lctober Term Thursday, February 27, 2014 8:55 AM The County Commission called a meeting with the outside auditor and the Sheriff to review credit card purchasing policies. Presiding Commissioner Lou Lapaglia said revisions were made to the purchasing manual regarding credit cards. Presiding Commissioner Lou Lapaglia said the independent auditor met with the Sheriff. Commissioner Lapaglia said the Sheriff agreed with the independent auditor that purchasing personal items through the county credit card is unacceptable and could be considered co-mingling funds. Commissioner Lapaglia said the Sheriff agreed to use the county credit card for county business purchases only. Norma Ryan said the last credit card invoice should not have any personal checks applied to the credit card. Presiding Commissioner Lou Lapaglia suggested reviewing the revision to the purchasing manual for credit cards an n Presiding Commissioner Lou Lapaglia the letter and the revisions made to the purchasing manual RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Karen Matthews-Treasurer Discussion - Commission & Auditor Approval of Payments & Payroll Security The meeting was attended by Commission Secretary Julia Maples, Donna Osborn reporter of the Christian County Headliner News, Rance Burger reporter of the Springfield Newsleader, Christie Hirsch from Preferred Enterprises, LLC, County Auditor Sam Yarnell, Roy Matthews, Treasurer Karen Matthews, Kenny Coates Maintenance Supervisor, Terri Merritt, Judy Morisset, Nathan Weter, Sherry Weter, Steve Maples and Benefits Administrator Holly Burnette. Presiding Commissioner Lou Lapaglia stated this is a continuation of the conversation from Monday, February 24h, 2014. Commissioner Lapaglia stated there will be no personal attacks on anyone and should it occur the meeting will end immediately. 0 Treasurer Karen Matthews said according to 54.140 RSMO, she is not to process any transactions without proper documentation and signatures. The Treasurer said from 2012 Tom Lawson has brought her a check register for each pay period. Treasurer 41Page C-lctober Term Thursday, February 27, 2014 8:55 AM Matthews said as of Monday, she has not received documentation or signatures for the IRS transfer of $ 52,244.00 that was withdrawn from General Revenue. Christie Hirsch asked the Treasurer, did she tell anyone that she needed additional information. Treasurer Karen Matthews said no. Christie Hirsch said she will submit it to the Treasurer. Treasurer Karen Matthew said her problem is she needs a register for the IRS payment and she did not receive proper documentation prior to paying the IRS payment of $ 52,000.00. Christie Hirsch said the county pays the Federal withholding. Presiding Commissioner Lou Lapaglia said this is one of the smoothest payrolls that went out. Treasurer Karen Matthews said there were two checks left out. Presiding Commissioner Lou Lapaglia asked Holly Burnette to provide the information from the last payroll to the Treasurer. Ms. Matthews said she spoke with Taney County, and they received a recommendation from the independent auditors that the County Auditor should not be involved in the payroll process because it was considered a conflict of interest. County Auditor Sam Yarnell said she had no hands on involvement in the payroll that was processed. Ms. Yarnell said she did provide answers to questions presented by Christie Hirsch and Holly Burnette. Auditor Yarnell said she does not have the passwords to enable her to process payroll. 0 Holly Burnette said she had questions to ask the Auditor and she did provide a payroll data report to the Treasurer. 51Page ctober Term Thursday, February 27, 2014 8:55 AM Presiding Commissioner Lou Lapaglia asked what all can we do to tighten security and if two or more can sign off on the register is that sufficient. Commission Secretary Julia Maples asked a question regarding the ACH forms from Ozark Bank that are signed by County Recorder of Deeds. Treasurer Matthews said those signature forms are for the school checks and she is in charge of the school accounts. The Treasurer said she chose the Recorder of Deeds or her deputy Judy Trupp to co-sign. Ms. Matthews said as Treasurer she is bonded for the accounts at the bank. Treasurer Karen Matthews said why we would have an outsider not an employee to look at the bank routing numbers. Christie Hirsch said she did two reports to assist Holly Burnette in the payroll process in Tom's absence. Ms. Hirsch said she could do the reports on her computer and her name would appear at the bottom of the page. However, under the circumstances she used Tom's computer and his name would appear at the bottom of the page. Eastern Commissioner Ray Weter said if there is a discrepancy in a check register we have a name at the bottom of the page so we know who is involved. Commissioner Weter said in event this would reoccur we know how to cope with it. Presiding Commissioner Lou Lapaglia said he was glad we had support when we needed it. Kenny Coates asked about bank account information such as routing numbers and who receives that information outside of payroll or human resources department. The Treasurer said she receives a report that gives the bank account routing numbers but she did not receive that report with the last past payroll. Christie said this came about due to the direct deposit and a separate register that contains the employees' account routing numbers. Presiding Commissioner Lou Lapaglia said we won't be using a CD and taking it to the bank because it will be processed through the internet. Commissioner Lapaglia said the banking institution would like us to move forward and change the current process. 0 Commissioner Lapaglia said we could have done this earlier. The Treasurer said she has the past CDs on file and has them kept where no one would interfere with the County's funds. 61Page ctober Term Thursday, February 27, 2014 8:55 AM The Treasurer said she has been here nearly twelve years and there has never been a breech. The Treasurer said she has been audited bythe state, internal auditors and Andy Marmouget and there has never been any problem. Treasurer Karen Matthews said the ACH CD requires a form from the county that is required to be faxed or emailed to the bank. Treasurer Matthews said if the form is faxed the bank wants the original. Presiding Commissioner Lou Lapaglia said we would prefer not having a hand written form. Presiding Commissioner Lou Lapaglia said there are two forms needed by the Treasurer and asked that she get them. III. Adjournment The meeting was closed at 2:05 PM The scheduled agenda for Thursday, February 27th, 2014, was completed and the Commission adjourned and will reconvene Monday, March 3,2014. 71Page O MEETING All ENDED.5 Note: We request the following information in case we need to contactijou. Thankgou! Date: 7,zbu-.a-7 ao/¥ Meeting: 1'/30 77-ta.s ure.,4 y'l.uk•., 1 0 1 Mi ?i , r tll_ r- Name Crl ease pfint) Name (Mease print) 27(,fr Deu,Ns #DA- Compang/Title Compan/Title business Add ress 04 bu5iness Acld ress 04) ilona number rhone number emaii\ address emaii aAA,Iress 99 Alizg Christian County Commission 100 West ehurch St, Room 100 Ozark MO 65721 January Term http://ChristianCountyMO.lqm2.com - Minutes - Monday, March 3, 2014 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia Attendee Name ·_vo.- . 2 J. Titld . .. ' Status, ,- I Arrived Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Kay Brown County Clerk Present 8:45 AM Julia Maples Administrative Assistant Present 8:45 AM IL Agenda Motion/Vote - 8:45 AM Kay Brown-Clerk of the County Commission Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission met and their were no minutes or financials to approve. Motion/Vote - 9:00 AM Beth Sci,aller with Missouri Department of Transportation Discussion - MoDOT-Monthly Update The mpeting was cancelled by Beth Schaller from the Missouri Department of Transportation due to the inclement weather. Motion/Vote - 9:30 AM Christian County Commission Discussion - Discussion-Direct Deposit The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Donna Osborn of the Christian County Headliner News and Assistant Payroll/Benefits Clerk Holly Burnette. The County Commission met to discuss moving payroll to 100% direct deposit. Presiding Commissioner Lou Lapaglia suggested giving the employees that currently receive a pay check six months to prepare to receive their paycheck by direct deposit. Currently, 40 percent of the employees receive a paycheck. Commissioner Lapaglia said that would place the first pay check on October 3, 2014. Commissioner Lapaglia said the majority of the neighboring counties have direct deposit. Commissioner Lapaglia said 0 this discussion came from a recent training session the Commissioners attended regarding security and the recent computer hacking problems with the Target Store. (00) January Term Monday, March 3, 20I4 8:45 AM Holly Burnette said Christy Hursh spoke with Ozark Bank and the bankers indicated they would work with the county to implement direct deposit. Eastern Commissioner Ray Weter said the road departments are in the habit of receiving their check on Thursday afternoon since they are off on Friday. Direct Deposit will obligate them to receive their check on Friday morning. Treasurer Karen Matthews said the main reason she does not use direct deposit is because she does not want to disclose her banking information. Ms. Matthews said according to Tom Lawson, printing a check is not mandatory when we move to first class. Western Commissioner Bill Barnett said he likes direct deposit because it is convenient. Presiding Commissioner Lou Lapaglia said we are moving to a first class status and we need to step up to the challenge. 0 Eastern Commissioner Ray Weter said for many businesses it was policy to have direct deposit. This came up when there was a short week, due to a holiday and Tom wasn't here for us. Commissioner Weter said it was a scramble to make sure everyone got paid and it made him nervous that someone could have missed their pay check. Western Commissioner Bill Barnett asked should we ask the office holders for their opinion. Presiding Commissioner Lou Lapaglia said we are moving to a first class status and we need to step up and have one form of payroll check disbursement. Commissioner Lapaglia said we set policy and this does not concern the office holders. Commissioner Lapaglia said we need to move forward to add security to our payroll system and this will relieve the Treasurer, from having to deliver checks. Treasurer Karen Matthews said the pay stub would continue to be distributed to all the employees. Holly Burnette said the first and last check will be done through a paper check but through the year all payroll checks will be processed by direct deposit. 21Page (003) January Term Monday, March 3,2014 8:45 AM Eastern Commissioner Ray Weter said he leans toward the most modern techniques because with institutions like Cox and Mercy, direct deposit is becoming the norm. Commissioner Weter said he is generally in favor of moving this way and he thinks six months would be the proper time frame. Donna Osborn asked if there is a cost savings by going direct deposit. Presiding Commissioner Lou Lapaglia said all new employees will be hired and placed on direct deposit. Donna Osborn asked what would an employee do if they don't have a bank account? Holly Burnette said we have to check with the bank to provide a debit card for those employees that do not have a bank account. k Presiding Commissioner Lou Lapaglia said he would like send a letter to all the offices to notily them of the change. Presiding Commissioner Lou Lapaglia called for a motion pertaining to payroll procedures. Eastern Commissioner Ray Weter made the motion to transition payroll procedures to direct deposit by October 3,2014. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Developement Administrator Hearing - Rezoning Application for Stephen Morrison 1501 S. Gregg Road Nixa The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to discuss a rezoning application for the property owned by Mr. Stephen Morrison, located at 1501 S. Gregg Road, in Nixa. Todd Wiesehan said Mr. Morrison owns 160 acres and would like to split off some land and subdivide the minimum amount possible and rezone the remaining property from Al to AR. Mr. Wiesehan said the Planning and Zoning Commission voted unanimously to approve the rezoning because nothing would change that is already on the property. n 31Page ) january Term Monday, March 3, 2014 8:45 AM Presiding Commissioner Lou Lapaglia called for a motion to change the zoning of the property located at 1501 S. Gregg Road, Nixa, Missouri from Al to AR. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Todd Wiesehan-Planning & Development Administrator Right of Way Dedication - Right of Way-Common 11 Road District/Sawmill Road The meeting was attended by Commission Secretary Julia Maples and Todd Wiesehan. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review the deed for the dedication of deficient right -of- way on Saw Mill Road providing easement on both sides of Saw Mill Road to be transferred to Common 11 Road District. The Grantor's are Arthur and Michael Jones and the Jack Davis Trust. Presiding Commissioner Lou Lapaglia called for a motion to approve the Sawmill Road Right-of-Way Deed to transfer additional easement to the Common 11 Road District. RESULT: ADOPTED [UNANiMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 11:00 AM The scheduled agenda for Monday, March 3, 2014, was completed and the Commission adjourned and will reconvene Thursday, March 6, 2014. Presiding Commissioner, Lou Lai)aglia 3 Ray WWW- - 41Page D January Term Monday, March 3,2014 8:45 AM Eastern Commissioner, Ray Weter Darnm Western Commissioner, Bill Barnett - 51Page Wil ti.4Ew ORDER NO. 3-3-14-01 0 ORDER OF THE CHRISTIAN COUNTY COMMISSION DATE ISSUED: March 3,2014 OZARK, MISSOURI Attachment: 3- Rezoning Gregg Road (1524 : Rezoning Application for Stephen Morrison 1501 S. Gregg Road Nixa) SUBJECT: CASE NUMBER 2014-0005 TEXT: The Christian County Planning & Zoning Commission petitions the Christian County Commission to rezone a 3 acre tract of land from A-1 (Agricultural District) to A-R (Agriculture/ Residential District) in order to lawfulIy permit land use compatible with surrounding parcels and be reflected as such on the Christian County Zoning Map at 1501 S. Gregg Rd., Nixa, Missouri, and legally described as follows: PROPERTY DESCRIPTION OF 3.0,ACRE TRACT: A PART OF THE NORTHEAST QUARTER (NEl/4) OF SECTION THIRTY-FOUR (34), TOWNSHIP TWENTY-SEVEN NORTH (T27N), RANGE TWENTY TWO WEST (R22W) OF THE FIFTH PRINCIPLE MERIDIAN IN CHRISTIAN COUNTY, MISSOURI, DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTHEAST CORNER OF SAID NE1 /4 OF SECTION 34, THENCE S01'46'47"W, ALONG THE EAST LINE OF SAID NE1/4, 1324.29 FEET TO THE POINT OF BEGINNING; THENCE N88'39'49"W, 316.00 FEET TO AN IRON PIN; THENCE S 10'34'14"W, 189.91 FEET TO AN IRON PIN; THENCE S08'42'49"E, 368.35 FEET; THENCE N42'44'06"E, 387.56 FEET; THENCE ALONG A CURVE TO THE LEFT WITH AN ARC LENGTH OF 41.37 FEET, A RADIUS OF 211.18 FEET, AND A CHORD BEARING OF N37'07'24"E; THENCE N01'46'47"E, 225.93 FEET; TO THE POINT OF BEGINNING. SAID TRACT CONTAINS 3.0 ACRES AND IS SUBJECT TO EASEMENTS, RESTRICTIONS AND ENCUMBRANCES OF RECORD, IF ANY, The Christian County PIanning and Zoning Commission did, during public hearing on February 18, 2014 vote unanimously in favor of recommendation for an approval of this request. D 9 'Ribl¢#t !?bl 6 4.2.4.a 0 Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Weter, seconded by Commissioner Barnett, vote unanimously to approve this request. Done this 3rd day of March, 2014 at 10:15 a.m. Attachment: 3- Rezoning Gregg Road (1524 : Rezoning Application for Stephen Morrison 1501 S. Gregg Road Nixa) CHRISTIAN COUNTY COMMISSION Yes /'- to# Lapaglia\l ( Dated:<3 -¥ -/7 Presiding ComAtissigner Yes £'. Ray Wetjr Dated: 5-3 -/4 Commissioner, Eastern District A i» gov·- Yes '11" 0 Bill Barnett Dated:.3..3 - /9 Commissioner, Western District ATTEST: Kay Brbwn County Clerk 23385-000\383506.doe D 2 51*Ract,dE Pg. 7 i peok! 11 uoululoo-*BAA JO 14618 : ZEs t,) 11 Uotuilloo peobl 11!luMBS XeAA JO 145!hl :lualuqoeuv |=Pack#1120<84 -- *2014-0011 RIGHT OF WAY DEED A TH]SKSEEJ31 marib and ented into this dal_of 1191¥7 , 2014, by and betweep-.Z•02(/ L.*C MtiL.,L .>Alt , AUTR 3,i.er of Christian County, Missouri, hereinaMr Feferred to a¥"dfantor':, and CHRISTIAN COUN]rY, MISSOURI, a political subdivision of the State of Missouri, its successors, adminjstrators and assigns, all of which are hereinafter collectively referred to as"Grantee." ICE) W. C.Aurch Girrct, Itoom ( 00 Ojar f , /no, (05721 WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, D and confirrn unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires. surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit *'A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in ahy way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the properly. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. Sawmill good C-'37 peoN li uoulutoo-ABAA JO 14 fily : ZES !.) 11 uoututoo peok] 11!UuAES keAA JO 146!M nueuuqoeuv Ii-:Baq-ket·Pg. 99 .] THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has Bigned_this-ded the day and year first above written. fE 1 j STATE OF MISSOURI iss COUNTY OF CHRISTIAN On this 16 day of tek-, 3 , 2014, before me personally appeared J..04 4/dis , to me personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. - TIMOTHY J WOODWORTH Notarv Public - Notar, Seal STATE OF MISSOURI f Greene County Notary Public My Commission Expires June 16, 2017 11-+L r 16£A (de {AL Commission #13493740 (Printed Nalne) My Commission Expires: -542 \6,10,7 The Christian County Commission hereby accepts the interest in real properly conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this B ret day of M e--4 /2014. / Lot Lapacina, Pa¢di/Commissioner A. 014 Ray 701er Yastern Commissioner 42.900#- Bill Barnett, Westdn-tommissioner ATTEST: 0 1 I. - ... .. .. pe08 li uounuoo-AeAA Jo 146!M : ZZ91·) li uouiutoo peoli 11!ul,Aes beAAJO 146!21 :lueutlloeuv y L 99% Mi ttn' 5 Ok i 0- i 1 t 4}facket-F'g. 11 peok! li uoututoo-heAA Jo 146!W : ZZ91·) 11 uouttuoo peohl 11!ULMes AeAA Jo 146!H :lueunpeuv pits,a:* 1 EXHIBIT"A" AFIFTYFOOT (50.0') WIDE ROAD RIGHT-OF-WAY LYING OVER AND ACROSS A PORTION OFTHE SOUTHWEST QUARTER (SWY) OF THE NORTHEAST QUARTER (NE:6) OF SECTION 32, TOWNSHIP 26 NORTH, RANGE 21 WESTOF THE FIFTH PRINCJPAL MERIDIAN, CHRISTIAN COUNTY, MBSOURI, SOUTH OF SAWMILL ROAD AND BEING KNOWN AS FERN ROAD: BEING MORE PARTICULARLY'DESCRIBED AS F.OLLOWS; COMMENCING AN AN EXISTING LIME STONE MARKING THE NORTHWEST CORNER OF THE SWK OF THE NEW OF SAID SECTION 32: THENCE SOUTH 02°07'22" EAST, ALONG THE WEST LINE OF'THE SWA OFTHE NEM, A DISTANCE OF 1060.67 FEET TO THE POINT OF BEGINNING. THENCE NORTH 73°24'08" EAST, A DISTANCEOF 223.45 FEET TO APOINT ON THE SOUTHWEST RIGHT-OF-WAY LINE OF SAWMILL ROAD; THENCE SOUTHEASTERLYALONG A NON-TANGENT SEGMENT OF A CURVE TO THE LEFT HAVING AN ARC LENGTH OF 60.04 FEET. (SAID SEGMENT HAVING A CHORD BEARING AND DISTANCE OF SOUTH 50'04'04" E,.ST, 59.94 FEET AND A RADIUS OF 295,00 FEET); THENCE SOUTH 73°2408" WEST, ADISTANCE OF 269.41 FEET TO A POINT ON THE WEST LINE OF SAID SWW OF THE NE14 OF SECTION 32; THENCE NORTH 02°07722'WEST, ALONG THE WEST LINE OFTHE SV\/34 OF THE NE'/4, A DISTANCE OF 51.64 FEET TO THE SAID POINT OF BEGINNING, CONTAINING 0.28 ACRES OF LAND, MORE OR LESS. D 0 peOM 11 uoulwoo-deAA Jo 146!El : Zzg l) 1 uoutulo peoki 11!lUMes AeAA Jo 146!bl :luatulloe#v EXHIBIT "A" 1 4 -il?gcket P.g>%12 ' A ROAD RIGHT-OF-WAY OF VARIED WIDTH LY!NG OVER AND ACROSS A PORTION OF THE SOUTHWEST QUARTER (SWK) OF THE NORTHEAST QUARTER (NEM) OF SECTION 32, TOWNSHIP 26 NORTH, RANGE 21 WEST OFTHE FIFTH PRINCtPAL MERIDIAN, CHRISTIAN COUNTY, MISSOURI, KNOWN AS SAWMILL ROAD; BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCINGAT AN EXISTING LIME STONE MARKING THE NORTHWEST CORNER OF THE Spy OF THE NEW OF SAID SECTION 32: THENCESOUTH 02°07'22" EAST, ALONG THE WEST LINE OF THESWA OF THE NEK. A DISTANCE OF 652.56 FEET TO THE POINT OF BEGINNING:THENCESOUTH 39'48'26" EAST, A DISTANCE OF 388.24 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT, HAVING AN ARC LENGTH OF 174.19 FEET, AND A RADIUS OF 250.00 FEET (SAID CURVE HAVING A CHORD BEARING AND DISTANCEOF SOUTH 59'46'04" EAST, 170.69 FEET): THENCE SOUTH 79°43'41- EAST A DISTANCE OF 70.08 FEET; THENCE NORTH 02'07'22" WEST, A DISTANCE OF 5.12 FEET; THENCE SOUTH 79°43'41" EAST, A DISTANCE OF 157.01 FEET; THENCE SOUTHEASTERLY, ALONG A CURVE TO THE RIGHT. HAVING AN ARC LENGTH OF 79.98 FEET, AND A RADIUS OF 200.00 FEET, (SAID CURVE HAVING A CHORD BEARING AND DBTANCE OF SOUTH 68'16'19" EAST, 79.45 FEET); THENCE SOUTH 56'48'57" EAST, A DISTANCE OF 128.36 FEET; THENCE SOUTHEASTERLY, ALONG A SEGMENT OF A CURVE TO THE LEFr, HAVING AN ARC LENGTH OF 181,63 FEET, (SAID SEGMENT HAVING A CHORD VEARING AND DISTANCE OF SOUTH 61'26'28" EASL 181.44 FEET AND A RADIUS OF 1125.00 FEET) TO A POINT ON THE SOUTH LINE OF SAID SW!4 OF THE NEY. OF SECTION 32; THENCE SOUTH 87°52'35" WEST, ALONG THE SOUTH ONE OF THE SW34·OFTHE NE14, A DISTANCE OF 105.16 FEET; THENCE NORTHWESTERLY ALONG A SEGMENT OF A CURVETO THE RIGHT, HAVING AN ARC LENGTH OF 95.13 FEET, (SAID SEGMENT HAVING A CHORD BEARING AND DISTANCE OF NORTH 59'08'06"WEST, 95.10 FEET ANDA RADIUS OF 1175.00 FEET): THENCE NORTH 5678'57" WEST: A DISTANCE OF 128.36 FEET: THENCE NORTHWESTERLY, ALONG A CURVE TO THE LEFT HAVING AN ARC LENGTH OF 59.98 FEEL A RADIUS OF 150.00 FEET, (SAID CURVE HAVINGACHORD BEARING AND DISTANCE OF NORTH 68*16'19"WEST, 59.59 FEET); THENCE NORTH 79°43'41" WEST. A DISTANCE OF 225.98 FEET; THENCE NORTHWESTERLY ALONG A CURVE TO THE RIGHT HAVING A AN ARC LENGTH OF 205.54 FEET, AND A RADIUS OF 295.00 FEET, (SAID CURVE HAVING A CHORD BEARING AND DISTANCE OF NORTH 59'46'04" WEST, -201.41 FEET); THENCE NORTH 39'48'26" WEST, A DISTANCE OF 329.99 FEET TO A POINT ON THE WEST LINE OF THE SW!4 OF THENEK OF SECTION 32:THENCE NORTH 02°0T22' WEST,ALONG THE WEST UNE OFTHE SWMOF THE NE'4, A DISTANCE OF 73.61 FEET TO THE SAID POINT OF BEGINNING. CONTAINING 1.20 ACRES OF.1.AND, MORE OR LESS. 1 - M ·49 il'jit li 1 . h 441¥4/. A. ' 7. *.fbawk: ....'. .. I .. ...... L 2. 'G, ..*4 1 + 3 -* 9,/ .3,1 ah. 1, -- 6 - I ' 2,7 . I fr.·M. /44 2*2*S i> 1 I .1 .¥JULE 33. 1, E 81_---._ CliS, JACK rl l. t¢97 t 5 9.320214*11 ..5 2% :*. 2,1* *4 NEW . .9*1/ f.6, Rot,#1.6 1 .€482 77 .I.VIAZVWIROARLEAF R 18,0 1.....i"*54 ¥ G.ANTE= % 4 .14 - r. Aa'**Ah 14 COMMON TWO 0 11 M; ·. Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 D January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, March 6, 2014 9:40 AM The Christian County Courthouse L Convene The meeting was called to order at 9:40 AM by Presiding Commissioner Lou Lapaglia Attendee Naftti'.·94 vUL'' , „ CTitle·.. ."' Status h U I.Arrived. : Lou Lapaglia Presiding Commissioner Present 9:40 AM Ray Weter Eastern Commissioner Present 9:40 AM Bill Barnett Western Commissioner Present 9:40 AM Kay Brown County Clerk Present 9:40 AM Cheryl Mitchell Assistant Present 9:40 AM II. Agenda Motion/Vote - 9:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Highlandville Mayor Clint Ellingsworth. D The County Commission reviewed the open and closed minutes for February 18th, 2014. The County Clerk requested to have the financials postponed to another time for further discussion for the state fiscal note that is due 3/10/2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the February 18th, 2014 minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM - Postpone the Financials to 10:30 a.m. The County Clerk requested to have further review of the requested fiscal impact notice requested by the State of Missouri regarding the proposed additional judges for Christian County. Presiding Commissioner Lou Lapaglia called for a motion to postpone the financials D regarding the fiscal note to 10:30 am today. January Term Thursday, March 6,2014 9:40 AM D RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Todd Wiesehan-Planning & Development Director Right-Of-Way Deeds - Common 1-Blackfoot Road The meeting was attended by Commission Secretary Cheryl Mitchell, Highlandville Mayor Clint Ellingsworth and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Common 1 Road District Supervisor Richard Teague and Todd Wiesehan Planning and Zoning Administrator to approve the Right-of-Way Warranty Deed for Blackfoot Road to transfer additional right-of-way to the Common 1 Road District. This right-of-way deed will transfer an additional 25 feet of right of way on both sides of Blackfoot Road. RESULT: ADOPTED [UNANIMOUSI MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 3 Motion/Vote - 10:00 AM Christian County Commission Contract - Sign the 2014 CART Intergovernmental Agreements (IGA's) The meeting was attended by Commission Secretary The County Commission reviewed and approved the 2014 CART Intergovernmental Agreements with the following Special Road Districts: Ozark, Stoneshire, South Sparta, Selmore, Billings and Garrison. The amounts received by the special road districts are based on the number of miles and land valuation of each special road district. Presiding Commissioner Lou Lapaglia called for a motion to approve the intergovernmental agreements. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Kay Brown, County Clerk Discussion - Fiscal Note for Additional Judge The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell and County Clerk Kay Brown. 0 - 21Page January Term Thursday, March 6, 2014 9:40 AM 0 The County Commission met with Commission Secretary Julia Maples, County Auditor Sam Yarnell and County Clerk Kay Brown to prepare a fiscal note for the Legislative Research Oversight Division for Fiscal Note Number: 6335-01, 6340-01 and Fiscal Note 6291-01. The following information is a cost estimate to implement the proposed legislation. Approx. 9,000 sq. ft. of renovation @ $ 150.00 per sq. ft. (l time cost) $ 1,350,000.00 Moving expense and technology for Sheriff's Department (l time cost) $ 100,000.00 Total 1 time costs $ 1,450,000.00 $ 8,000.00 per month office lease- Sheriffs Admin. (Continued cost) $ 96,000.00 Circuit Clerk's additional office expense and jurors (continued cost) $ 50,000.00 Total continued costs $ 146,000.00 A letter will be sent to the Legislative Research Oversight Division III. Adjournment D The meeting was closed at 11:00 AM The scheduled agenda for Thursday, March 6, 2014, was completed and the Commission adjourned and will reconvene Monday, March 10th, 2014. Presiding Commissioner, Lou Lapaglia Ray Waer Eastern Commissioner, Ray Weter 0 31Page r ]anuary Term Thursday, March 6,2014 9:40 AM 0 aill Bartlett Western Commissioner, Bill Barnett 3 41Page MEETING All ENDE-55 Notes We request the following information in case we need to contact gou. Thank gou! Date:. 3- 10-*14 Meeting: gl-#ft· 16#ke ba,rut 20 6 /m#n n ARN 1>urch Name (pl ease print) Name (I mase print) Compang/Ell CompanWTd - Lli /4- A,rt 907- a miner Or 0201 rlz- *se.= Add ress (Lit.j h.s AUress Citg 4[72 Lf-13 -D VII 4-1 7-· 100·34·07 rhone num ber rhona number emailadclress email address l,hs £ ice.c lease print) J raCE L[ Lfr}·e r blpme (r! Name (flease pA Compar/Title Compang/TitIA 55 I (ba„.Lr 0 r OZ-aybc- ( 2>32> (6 Qi-ner- D r CKOULL Business Address Gig businessAddress Cits g48-5589 %33'- 32 \ F rhone number rhone number emaiiii addiress emd' address A Name (flease print) Name Crl ease prine Compang/Title Compang/Title Business Address 00 businessAddress Gig flone number rhone number Iress email address Christian County Commission 100 West Church St, Room 100 ozark MO 65721 january Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, March 10, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name X." 4 ' u .2 :. f ..Titlei - „ 4 29 0.92 Status - ··· Arrivad' Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Cathy Garver from Admiral and Steven Sallee. D The County Commission received no minutes or financials to approve. Motion/Vote - 9:00 AM Christian County Commission Bid Opening - Bid Opening-Office Supplies for Elected Officials The meeting was attended by Commission Secretary Julia Maples, Cathy Garver from Admiral and Steven Sallee. The County Commission opened bids for the county office supplies from the following companies: Admiral Express Office Supply, Nixa, Missouri 65714 Indoff Inc. Springfield, MO. 65809 Quill, Lincolnshire, Illinois 60069 The County Commission set a decision meeting for Monday, March 17, 2014 at 10:00 a.m. January Term Monday, March 10, 2014 8:55 AM 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM PC Net/Springnet Contract - Virtual Storage Contract Renewal The meeting was attended by Commission Secretary Julia Maples. The County Commission reviewed the virtual storage contract renewal with Springnet, a division of P.C. Net. This contract is for a five year period for $ 1, 150.00, and is less than the previous data storage contract. The contract if approved will begin May 4, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the TAC10 contract renewal. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett D Motion/Vote - 10:00 AM Carson Elliff-Attorney Discussion - Stonehollow Order Approving Amended Petition The meeting was attended by Commission Secretary Julia Maples, Attorney Carson Elliff, John Beyer, Todd Wiesehan Planning and Zoning Administrator, Jerrold and Jo Anne Burris, Thomas and Judith Howard, Darcy Pollmann, Abby Burch, Lisa Kean and Tracey Wagner. The County Commission met with Attorney Carson Elliff and County Counselor John Housley to review and approve the amended petition for Stonehollow Subdivision. Carson Elliffsaid he submitted the amended petition to change the amount of the NID to $ 360,000.00 with an additional 25% based on actual costs as a reserve. Mr. Elliff said there will administrative and interest costs. The amended petition gained support by 89% of the residents signing the petition. Presiding Commissioner Lou Lapaglia asked why a second petition was needed. Eastern Commissioner Ray Weter said we had a commitment from Selmore that they would provide maintenance after the road is completed. However, no candidate filed for the Selmore Special Road District and there must be three commissioners. D 21Page January Term Monday, March 10, 2014 8:55 AM Commissioner Weter asked the County Counselor, if a replacement is not found, will having less than three commissioners trigger a dissolution. Western Commissioner Bill Barnett Bill said the County Commission could appoint someone to serve out the rest of the term, if there are no volunteers. Eastern Commissioner Ray Weter said it is possible that the County would be responsible but he would prefer that the Selmore Special Road District continue to maintain the road. County Counselor John Housley suggested that one of the homeowners volunteer to serve as road commissioner. A home owner asked, wouldn't serving on the board be a conflict of interest? County Counselor John Housley said it would not be a conflict of interest to serve on the board. Carson Elliff said the plans and specs are on file and they can have a public hearing Presiding Commissioner Lou Lapaglia called for a motion to approve the NID for $ 360,000.00 plus an additional 25% for reserve. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Joey Kyle-Sheriff Contract - TAC10 Renewal The meeting was attended by Commission Secretary Julia Maples, Continuance from the 10:45 meeting Meeting was rescheduled to 2:00 p.m. The County Commission met with Sheriff Joey Kyle, Major C.E. Wells and Captain Gillman to discuss renewing the Tac10 contract for the jail. Sheriff Kyle said the new contract is the same as the previous one. Sheriff Kyle said if there was anything that was not acceptable we can give a thirty day notice and end the contract. 31Page January Term Monday, March 10, 2014 8:55 AM Presiding Commissioner Lou Lapaglia asked the Sheriff if he would like to bid it out. Major CE Wells said he doesn't have a problem to put the contract out for bid but it will take time to implement a new system and retrain the employees. Presiding Commissioner Lou Lapaglia asked what the TAC 10 is used in. Sheriff Kyle said the jail utilizes TAC 10. Commission Secretary Julia Maple said the contract will automatically renew for one year for $ 7,875.00 for 1 year. The new contract begins March 21, 2014 for twelve months. Presiding Commissioner Lou Lapaglia called for a motion to approve the TAC10 contract renewal. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 11:00 AM Kelly Hall-Recorder of Deeds Bid Opening - Bid Opening-Records Management Software The meeting was attended by Commission Secretary Julia Maples and Stacy Atkison, representative for Mobilis Technologies, LLC. The County Commission met with Recorder Kelly Hall to open bids for records management software. There was one bid submitted by Mobilis Technologies, LLC., from Blue Springs, Missouri. The Recorder said the bid indicates $ 55,000.00 for records management software and $ 5,000.00 to convert the data for a total cost of $ 60,000.00. The maintenance is an additional $ 9,900.00,annually after the first twelve months, which includes all upgrades. Recorder Kelly Hall said she would also like a quote for the hardware and installation costs. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Mobilis Technology for $ 60,000.00. 41-P age January Term Monday, March 10, 2014 8:55 AM D RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 2:30 PM The scheduled agenda for Monday, March 10, 2014, was completed and the Commission adjourned and will reconvene Thursday, March 13, 2014. LoD La,6glia 1/ U Presiding Commissioner, Lou Lapaglia QuWaL 1 Ray Witer- Eastern Commissioner, Ray Weter OarWR Western Commissioner, Bill Barnett D 51Page 4214.alt g ORIGINAL AN ORDER APPROVINGTHESECONDAMENDEDPETITIONFORTHESTONEHOLLOW IMPROVEMENT DISTRICT, AND MAKING OTHER FINDINGS REGARDING THE STONE HOLLOW IMPROVEMENT DISTRICT. WHEREAS, Christian County, Missouri (thc "County'$) is authorized in accordance with the Constitution and statutes of the State ofMissourl; and WHEREAS, the County idauthorized in accordance with the Constitution and statutes ofthe State of Missouri, upon receipt of a proper petition signed by the owners of record of at least two-thirds by area of all real properly located within such proposed district, to order that neigliborhood improvement distticts be formed; and WHEREAS, a proper petition (the "Petition") for tlic establishment of th© Stone Hollow NeighborhoodImprovement District (the"District'D was filed,viththe County Clerkofthe Countypursuant to Sections 67.453 to.67.475 of tho Revised Statutes of kfissouri, as amended (the "Act"); and WHEREAS, on October 25, 2011, the County Commissioners of the County adopted an Order which found that the Petition for the formation oftheDistrict had been filed with the County Clerk, that the project name wasto betlic StonoHollow Noighborhood Improvement DIstrict Project (the"Project"), that the Project included certain improvements in the folm of tho upgrade and repair of streets in the Stone Hollow subdivision as such roads and streets are shown onExhibit A attached hereto, all work was to be completed in accordatice witli tlie County of Christion, Missouri requirements as described intho Christian County Road and Access Standards effective Febiliaty 15, 2004 set forth on Exhibit B attached hereto (the "Improvements"), that the estimated cost of the Project was $65,000, established the boundaries of [he District, established the method of assessment the benefits of the Improveinents against the properly within theDistrict, that the amount of general obligationbonds issued thereforshall not, withouta new petition mid public hearing, exceed the estimated cost of such Improvements by more than 25% and ordering that preliminary plans and specifications for the Project beinade pursuant to Section 67.457 of the Act; and WHEREAS, as required by Section 67.461.1 ofthe Act the County Commissioners ofttle County, after inaking the findings required by Section 67.457 of the Act and after the preliminaly plans and specifications were prepared, an assessment was ordered be made against each properly deemed to be benefitted by the Project based on the estimated cost of tlie Improvements, and ordered that a proposed assessment roll be prepared; and , WHEREAS, onNovember·3,2011, a prcliminaryassessment roll for theDistrict and the plans und specifications for the Improvements were filed with Ihe County Clerk oftlic County; and WHEREAS, proper notice was given pursuant to Section 67.461 of the Act regarding n public hearing to behekt on November 21,2011; and WHEREAS, at the public hearing, the County Commissioners considered the Improvements and proposed assessments after hearing and passing upon any objection to the Improvements and proposed assessments; and 94+ OF#+44 Fi ':32,4.a 74 WHEREAS, theProject wasproperly bid bythe Countyafterthehearing on the Project, and all bids for construction of ilic Improveinerits exceeded tlie estimated cost of the -Improvementsby morethan 25%; mid WHEREAS, an Amended Petition (the "Amended Petition") was filed within the County Clerk revising the estimated costs of the Improvements as required by Section 67.457(4); and WHEREAS, the County passed on Order (the "Amended Order"), approving thc Amended Petition; und WHEREAS, the County a Aer filing ofa proposed assossmont roll and plans and specifications, the givi:tg of notice and holding a public hearing, the County requested bids for tlie construction of the hiprovenients, and no bids were received; and WHEREAS, a second amended petition is being subinitted for approval of the Countypursuant to Section 67,457,4, RSMo., as amended; and' WHEREAS, theundersigned, beingowners ofallrcalpropertylocated withintheboundaries ofthe NID, petition the County Commissioners of the County to enter an order approving this Second Amended Petition, after inaking all findings required by law. NOW,THEREFORE,theCountyCommissioneroftlieCountyisbaingrequestedtoadoptanorder approving the Second Amended Petition for the Stone Hollow Neighborhood Improvement District. NOW, THEREFORE, BE IT ORDERED BY THE COUNTY COMMISSION OF THE COUNTY OF CHRISTIAN, MISSOURI, AS FOLLOWS: Section 1, Findings, (a) The Second Amended Petition filed with the County Clerk of Christian County regarding the"StoncHollow Neighborhood Itnproveinent District" (the "District") is in proper form and is signed by tlic owners of record of at least two-thirds by area of all real property located within the District and the terms and provisions contained therein arc approved. (b) The project name of the improvements to bemado within the District is: "Stone Hollow Neighborhood Improvement District Project" (the "Improvements"). (c) The general nature of the Improvements is as follows: Certain improvements as described on Exhibit A attached hereto. The proposed location of the.Improvcments is the real property described on Exhibit B attached hereto. (d) The estimated cost of the Improvements is $360,000 as shown on Exhibit C. 2 00PREket:pi,4741'B5 A.*·.$' 12, A.&02•. slll, Ce) The boundaries of lhe District to be constiluted and assessed arc as described in Exhibit B attached hereto and incorporated herein by reference. (f) The owner(s) of each parcel of real estate will be assessed equally for their pro rata share ofthe total amountof improvements, orby anyotherreasonablonssessmentplandeterminedbytheCounty Commissioners of the County of Christian, Missouri. The assessment will be payable over aperiod of20 Attachment: 3-10-14 Stonehollow Amended Pet. (1535 : Stonehollow Order Approving Amended Petition) years. (g) Tlie Countywillchargeandcollectconnection feesifanyusersof theImprovementslocated outside of the District which connect to the Improvelnents Arputposes ofextendingor constructing a road orstrect. Such connection fee shall be equal to anamount assessed against cachof thetracts intheDistrict for the costs of the Improvements, If any tract(s) outside the District connected to the Improvements is subdivided, tile owner(s) of each new tract(s) shall be also assessed a connection fee equal to an amount assessed against each of the tract® in the District for thc cost ofthc Improvcnicnts. Any cotmection fees will be used to prepay or redeem ally general oblikation bonds issued on behalf of the District, 00 TheImprovements aredelennined tobcadvisableand theDistrictshould beestablishedand preliminary plans and specifications for the Improvements should be inade. 0) During tlictermof any obligations issued to finance the construction of tic Improveinents, the County shall charge an additional 5% of the total annual payments of the principal and interest due on obligations issued to finance the costs pf the Improvements for costs of administration and fees due to tlic Chlistiali County Collector. Section 2. Establishment of the District. The County Commission ofthe County confirms and ratifies the establishment of the District pursuant to Section 67.453 to 67.475 of the Revised Statutes of Missouri, as amended, Section 3, Final Cost ofthe Improvements. The final cost of the Improvements wil] beassessed against tho real property witliin the District and the amount of general obligation bonds issued therefor shall not, withouta tiew pelitionand publicliearing, exceed the estimatedcost ofsuch Improvements bymorc than 25%. It is the intent of the County to reimburse itself from the proceeds of the obligations issued by the County to construct the Improvements iii an ainount not to exceed 125% of the estimated cost of the Improvements, No assessment will be assessed against the real property within the District until all approvals necessary for the commencement of tho construction of the Improvements have been received by the County. Section 4. Right-of-way. Itisunderstood thatunless all owners oftheparcels in the District grant or othenvise transfer all tiecessary riglit-of-ways to tlie County, without charge, the County has no duly or obligation to approve the plans and specifications, to authorize the construction of the Improvemetits, or to seek fliiancing for the costs of tlie Impiovenietits. Section 5. Approval of Project. The County shall have no duty or be required to issue either temporary notcs or general obligation bonds lo finance the costs of the Iniprovements until the County has received adequal·e assurances from the Seltiore Road District mid/or miy other appropriate road district of the County that the Improvements will be maintained and repaired pursuant to County requirenients, 3 ripvt.,r#-' urt. bf'15,199k,tt Rgt'8.F 15.2.4.a 0 Section 6. Order thatProliminaryPIans and Specifications be Made, The County Cominission oftlicCountyherebyorders tliatpreliminaryplansandspecificationsforthe Improvementsbomadeandfiled with the County Clerkof the County. Section 7. Preliminary AssessmentRoll, After filingoftheprellminaryptans and specifications, , it is hereby ordered that a preliminary assessment roll bc prepared ancl filed with the County Clerk. Attachment: 3-10-14 Stonehollow Amended Pet. (1535 : Stonehollow Order Approving Amended Petition) APPROVED this the /'Allt day of March, 2014, BE IT FURTHER ORDERED that this document shall become effective upon its approval. SO ORDERED this / Oday* of March, 2014, in tho County of Christian, State ofMissouri. CHRISTIAN COUNTY COMMISSION Lou |Lai]Aglia Presiding Commissioner 4 A-·7, Ray Wdler Commissioner, Eastern District 6 1,2 £*AA ATTEST: Bill Barnett Commissioner, Western District 1 7 «#kbtP9 1 · 2.4.a 69 3 EXHIBIT A Description of the Improvelnents Approximately 8500 linear feet of reconstructed roadway improvements, including culvert Attachment: 3-10-14 Stonehollow Amended Pet. (1535 : Stonehollow Order Approving Amended Petition) additions and extensions, ditch grading and sub-grade stabilization, aggregate base and double cont chip-seal surfacing in Stone Hollow Subdivision in Christian County, Missouri. 3 Exhibit A-1 0 0 (Pdicketi?*gltio 4.l))7NIf *. 2.4.a 0- EXHIBIT B Proposed Location of the Improvements and Boundaries of the Proposed District See Attached Attachment: 3-10-14 Stonehollow Amended Pet. (1535 : Stonehollow Order Approving Amended Petition) D Exhibit B - 1 2,41*61*F!*11 ;2.4.a 0. Boundaries of the District Tlic following lots located in Stone Hollow Subdivision in Christian County, Missouri: Lots 1,2,3,4,5,6,8,9, 10,11,12,13,14,15,16,19; 20,22,23,24,2 5,26,27,28,29R lind as Attachment: 3-10-14 Stonehoilow Amended Pet. (1535 : Stonehollow Order Approving Amended Petition) othenvise shown on the diagram made a part ofthis Exhibit B. Exhibit B-2 0 14{Packat·R:212 .t/* I ' .. ·t 46 • ;6. ri"3 ....... N Al/ Al/•36. r . STONE HOLLOW A mmawmoN m oliamMAN omnity, =Wum m a,wrioNS gy # 28-moN-Railr ' . .Dof,1.....Mull. I -*1@r.4 . . Zing:Kt . 4,Mt:#UL- - All 'hb W I;11 ·4'fl ./ ¥12 =At, Hly 5 niw i m Re! 1 I @ e *J 8-u/4,/, i 07 1 rtlip' . 0 .. A . 11 . 1. ' .1 -C @ 41 bi 1 - /c ¥WN*,40 ·,1,,0 1 . . ·, C f +C 1 1. . 111 + 1/1 U . 1 .11 4 1 I y 'AP. . 1 -. -Ken'. 1. C •=:mar @ 09 1 ' .WAs/=1.94:ant:9„'6102#222*41 1: 1123-Me#'r . 4 ./frital. . 5 f li " -er/,0.:ati, i.",I i,.".M,/. m,%1 4 d e£20.- 1 I. I 11 1'23.,....64.1.1.; -™- - 4494,£ n ... I f.film# . I. ¥t 1 19. -4 ,/'AWAUE't „U' . . .%40=PW;Mt, w'.41.057/,/44':4*92.- 11 *?P@cketpg: 5 Christian County Commission 100 West Church St, Room 10 0 56 . Ozark. MO 65721 C J <: January Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 17, 2014 9:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name - Title Status Arrived Lou Lapaglia Presiding Commissioner Present 9:55 AM Ray Weter Eastern Commissioner Present 9:55 AM Bill Barnett Western Commissioner Present 9:55 AM Kay Brown County Clerk Present 9:55 AM Julia Maples Administrative Assistant Present 9:55 AM II. Agenda Motion/Vote - 9:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Richard Teague Supervisor of the Common 1 Road District and Kandi Langham, Admiral Express. The County Commission reviewed the minutes for March Brd, 10th and the 13th, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Christian County Commission Bid Decision - Bid Decision-Office Supplies The meeting was attended by Commission Secretary Julia Maples, Richard Teague Supervisor of the Common 1 Road District and Kandi Langham representative for Admiral Express. The County Commission and Commission Secretary's Julia Maples and Cheryl Mitchell reviewed the office supply bids and found there were 154 items presented by Quill that were less expensive than the other bids. In addition, the 92 bright copy paper was less expensive at both Indoff and Admiral Express. Commission Secretary Julia Maples recommended givingthe option to the office holders as to where they will purchase copy paper. lanuary Term Monday, March 17, 2014 9:55 AM Presiding Commissioner Lou Lapaglia called for a motion to award all the office supplies to Quill and ali the copy paper to be awarded to both Admiral Express and Indoff. RESULn ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Jami Wightman-Citizen Discussion - Timberlake Subdivision Discussion The meeting was attended by Commission Secretary Julia Maples, Richard Teague Supervisor of the Common 1 Road District, Spencer Jones of Great River Associates, Jami Wightman, Mark Bennett, Ben Gillam, Joe Kindrick, Rick Smith, Trent Plank, Doug Arnold and Beth Biondo. The County Commission met with County Counselor John Housley, Attorney Carson Elliff, Spencer Jones from Great River Associates and the Timberlake Subdivision Homeowners to review the NID options for road construction. Jami Wightman said you (County Commission) want option Number 8, but the homeowners met and this option is not acceptable. Mrs. Wightman asked the County Comniission to reconsider option Number 9, using chip and seal. Spencer lones said No. 9 was not a viable option and it was put on there per the request of Trent Plank. jami·Wightman said they have had engineers look at the road and they said tearing out the road would be a determinate. Trent Plant said option No. 8 would leave the 30 percent of the road to be reconstructed but 70 percent is good. Spencer Jones said he knows there is not enough rock under the pavement and you can build the depth of structure with either rock or asphalt. Spencer Jones said the road did not meet the standard in 2006 and it doesn't today. In 2006, the standard was 6 inches. Rick Smith who's fault was it at that time. Spencer said he was not aware what the policy was at that time. There were no 0 inspections done during construction of the road. In order ot be accepted in th county systme it had to be built to the county's standards. Doug Arnold remembers Bill coming out andTom huff was put in and one ofthe three on the commission and we can't take the cost no. 8. 21Page anuary Term Monday, March 17, 2014 9:55 AM SPencer said this the best for the county and he has to Jami said she is not going away and they want to find common ground. You said you didn't like no. 9 Spencer said No. 9 is not an option and that is what I said in the last meeting. Ray Weter suggested No. 7 is the second least expensive and your engineer said you could expose yourself to more harm. spencer said Trent said it was his understanding the county will have minimum traditional maintenance costs. The geotech said we could use 70 percent of the road isn't that significant and has proven the test o time. Spencer understands and this sets a precedence for the county and in order to be consistent (03 Trent said we John Housley said if you feel your property is assessed improperly this is not the body that will hear the property value and has no revelance to today's situation Ray said is this conversation still revolving around option Number 9. Jami and Ben siad they cannot bearthe burden of Number 8. Ray said option Number 7 js still an option. Richard Teague he worked for Bill Barnett and inspected the chip and seal and saw it failing and did not recommend accepting There are large clay pockets and must be stablized andtheyneed morethan 30 percent if you don't stablize the road bed it doesn't matter when the road moves it will break apart. If you lay chip and seal and there.is nothing to hold it and it moves easily and you will have the same problem you are having right now. Richard said they are looking out for the tax payers and this will be a huge expense. Ifthe road is not stabized it doesn't matter how much chip and seal or asphalt it will fail without proper stablization. Ben said with this information you are throwing money away. Spencer said if you don't get the structure there over time you will see the road fail. The risk of 7 if you open it up and get bad weather. It will open bigger. Spencer is looking at which option is the best option for the tax payers. (000 Ben and Jami said you are asking us to spend more for the County to spend less to the roads. Jami commends you for adjusting your mistakes. 31Page anuary Term Monday, March 17, 2014 9:55 AM Bill went to four inches and that was the Ben said the property value increases for the road improvements the more he will pay in taxes and there is a fiancial burden. Want to shift the burden to the county. Presiding Commissioner Lou Lapaglia said the previous presiding commissioner Dec, 21, 2004 wrote Ethics Commission said Mr. Huff had the right to do this road and one thing is the develper did not do the road right and you are right but we aren't getting there and his road is also breaking apart and going around with no solution. We will be doing a moratorium on NIDs. THe ounty can't move on a NID without the approval of the County engineer. We have had three or four meetings. How can we satisfy the road requirements. Jami some of the quotes you have gotten. Spencer said it doesn't matter what his estimate is the bids are Spencer said the software the county uses and the fee to change the software and is for a particular area. Carson said in Webster County they received a bill for 4800 to update the software to change the calculations for one particular NID. D Engineering costs, 15% for construction costs, Carson and Johns bill, publication costs, software updates, reserve fund. To make the payments if the homeowner doesn't pay their The County Commission would be responsible for the $ 5,000.00 to the Collector. John said he is on a fixed fee. Carson said he won't be decreasing his fee. What the county would feel comfortable with 10 percent. John said the county is sticking their neck on the line and asking the county to bond this to receive a lower interest rate. On a small project it doesn't add up and we are willing to stick our neck outs if we can build the road to the county standards. Jami said she has a fear that a contractor knows there is a 315,000 number out for pubic knowledge. And he will base his amount on those numbers. Bill said you didn't want the ground dug out. D Spencer said this is your burden to carry. Ray Weter said the county did not develop or build the roads and never owned a square inch in that development. As far as reigning over it when it wasn't built to county specs. 41Page Oanuary Term Monday, March 17, 2014 - 9:55 AM The developer did not present a bond. Lou said what would happen if the bids go out and see what it is going to be what we think it is and we absorb the 5,000 for the Collector the longer we wait contractors take the biggest jobs. HOw we can help you. Carson said we have to have a title search which is a few hundred dollars. Tent asked who measures it and determines where the road has to be structured. Spencer said he would be responsible with the road measurements to be structured. 400 dollars or the title report to draw up the petition takes three or four days and advance it If the bids are submitted the price could be closertothe cost ofthe No. 7 butthe count commission are only considering option No. 8 The homeowners went into recess at 11:23 a.m. 11:58 called back into session 63 Jami discussed it doing Number 8 cannot bear the cost and get agreement No. 9 chip and seal and have the bids come in and that's where we stand. Lou said you don't want to put it out for bids and see if the bids come in less Bill said since he county will have to come up with the money it has to be Number 8. Ray said this is not the only chip and seal project that we have. Would it substantially bill said SPencer will not put his approval does the road meet the standards at the time and No. 9 would not comply with the standards even when the subdivsion was built. Ray said if we are going to be the financial backer of this we cant do NO. 9 and NO. 7 has some risks and destabizing the subgrade was a big negative and it has to be No. 8 Bill has anyone gone to a bank to determine if it would be less expensive Carson said the bank is not willing to give a loan and would do a credit check on all the homeowners and they are interested if they have the county's guarantee and would have to SPencer Jones said at least 6 inches of rock beneath the pavement and it got rejected by the county. Jami saidany engneer Lou Lpaglia siad stamp but Spencer is the County Engineer has to be approved by Spencer was selected is the county engineer. Spencer said he cannot recommend it. We have road standards 6 inches of rock and chip and seal so they can take it over and if the developer would have done that. You collectively are the developer. 51Page anuary Term . Monday, March 17, 2014 9:55 AM . 30 percent 6 inches of rock and asphalt. Guarantee it for 20 years and be obligated for 20 years. Lou said we are at an empass Mr. Elliff and Spencer the engineer cannot Spencer said the rock varies between 1 inch to three inches. Jami said you screwed us and you have done it again. BIll said you are sorry that you have to live with this. Jami us bear the cost of putting two layers of chip and seal. Bill said you would like me and treat everyone the same. They can't turn it over to the county. What do you suggest we do today Lou said we have heard both sides and we are getting no where. The two things the bank requires the approval of the Engineer and thought if we put it out to bid and see if it is closer to No. 8 it may bid SPencersaid what price did you receive what would bid for three inches js 208, Carson siad you have to have 100 percent of the right of ways from all the homeowners and we cant go through and they could go to immenient domain. Ray said 8,000 additional for prevailing wages and at the end of the day Spencer has to approve Spencer said if ou take the best price scenario from Blevins If the Commission is in their discretion to assist you in getting 100 percent of the signatures and will set the project back several months and nce the Commissioner has determined the value of the easement. You would have to post funds to obtain the property through ray suggested if you like what blevins assessment what was the cost 215,000 if we put out for bids if Blevins responded there is no guarantee that they would you could do number 8 Trent said would be Spencer said it won't be done this year. Jami if we did it privately you can't pave the road without the easement The main problem is to get 100 percent of the road easements to Lou are willing to sp;nd 2500 as a retainer for Mr. Elliff to move forward to create a petition and obtaining the easement. 61Page anuary Term Monday, March 17, 2014 9:55 AM Someone will let the County Commission know what is the decision of the homeowners and have a continuance of the meeting. Will have a continuance dod they want to go forward Presiding Commissioner Lou Lapaglia called for a motion to adjourn at 12:29 p.m. Motion/Vote - 2:00 PM Joey Kyle-Sheriff Discussion - Financial Status Update of Revenues & Expenditures The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Rance Burger reporter forthe Springfield Newsleader, Sheriff Joey Kyle, and Captain Brian Cathey. The County Commission met with Sheriff Kyle for an update of the financial condition of the Sheriff's Department. Sheriff Kyle said the county is down $ 100,000.00 in revenue forthe first quarter of this year. Sheriff Kyle said there has been a sharp increase of fuel expense by $13,000.00. The cost of insurance and jail expenses have increased. The cost of meals per inmate is just under $ 6.00 per day. Sheriff Kyle said he will do a cost comparison through the year to verify we are saving money by using a companyto provide the inmate meals. 0 Captain Brian Cathey said from his estimates they will be 8-9 thousand dollars short in meal costs. Captain Cathey some of the shortfall they are experiencing is due to bills from 2013 being paid in January 2014. Presiding Commissioner Lou Lapaglia noted the revenue from CCW licenses are down. Sheriff Kyle said they have absorbed many costs by their discretionary funds. Sheriff Kyle said the number of INS prisoners are down which is a decrease of revenue and the number of county inmates have increased. Eastern Commissioner Ray Weter said Federal Forfeiture is down to $ 1,500.00 and last year at this time you had over $ 40,000.00. Sheriff Kyle said Federal Forfeiture is down from last year. Presiding Commissioner Lou Lapaglia suggested to the Sheriff that he needs an employee that oversees the financials for his department that will keep the sheriff 3 informed. 71Page nuary Term Monday, March 17, 2014 9:55 AM Sheriff Kyle said he is understaffed by 6 in the jail and he receives complaints on the hours of comp time accruing. Sheriff Kyle said he doesn't see the a decrease of spending and he feels the lack of funds are fast approaching an emergency situation. Sheriff Kyle said he cannot reduce the amount of workthat needs to be done or shut the jail done. Presiding Commissioner Lou Lapaglia said we are only in the first quarter of the year and we are behind. Commissioner Lapaglia said the Sheriff's budget was increased by 20.5% . The county is in no position to increase the budget. Eastern Commissioner Ray Weter asked the Sheriff if he has any ideas. Brian Cathey said the jail averages 120 inmates per day. The State of Missouri does not reimburse the county until they through the court. Sheriff Kyle said we have inmates that have infractions that are brought from the city police departments and the Sheriff would like to charge a per diam for the local inmates. Presiding Commissioner Lou Lapaglia.said as the county grows we will have a higher percentage of inmates from the county. Presiding Commissioner Lou Lapaglia suggested having County Auditor Sam Yarnell assist the Sheriff and Linda Faila also to assist in setting up accounts. Sheriff Kyle said he is worried about the revenue stream and he will have to watch it on a weekly basis. Presiding Commissioner Lou Lapaglia expressed his appreciation to the Sheriff for spending time with the County Commission reviewing his budget. Commissioner Lapaglia said he appreciated the many deputies that have filed for direct deposit. Commissioner Lapaglia said we will help you anyway we can and we are working hard to pay off the building bond early to free up some funds. D Sheriff Kyle said the demand continues to increase and funding is decreasing. 81Page inuary Term Monday, March 17, 2014 9:55 AM Eastern Commissioner Ray Weter expressed his appreciation to the Sheriff and Brian Cathey for going over their budget and keeping the Commission informed. Sheriff Kyle said Drury University will be assisting the Sheriff with training in May or June. Sheriff Kyle is working with the city's to provide training to the police departments for a fee·of a $ 100.00 per day or $ 20.00 per hour. Sheriff Kyle said this would decrease training costs for them if they participate. Presiding Commissioner Lou Lapaglia the retiring veterans are in need of work. Brian Cathey said they have hired some veterans. III. Adjournment The meeting was closed at 3:05 PM D The scheduled agenda for Monday, March 17th, 2014 was completed and the Commission adjourned and will reconvened Thursday, March 20th, 2014. D 91Page Christian Counly Commission 100 West Church St, Room 100 0 Ozark MO 65721 January Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, March 20, 2014 10:55 AM The Christian County Courthouse L Convene The meeting was called to order at 10:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name *3 ' 14. · s->.I··.. *-2 Title>· .· ' 1· Status '- tArrived. Lou Lapaglia Presiding Commissioner Present 10:55 AM Ray Weter Eastern Commissioner Present 10:55 AM Bill Barnett Western Commissioner Present 10:55 AM Kay Brown County Clerk Present 10:55 AM Cheryl Mitchell Assistant Present 10:55 AM IL Agenda Motion/Vote - 10:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Public Building Corporation Board Members: Phil Short, John Mitchum, Ken Fitzpatrick, Bob Massengale, Eric Peterson and Dick Bartow. The County Commission did not receive any minutes or financials to approve. Motion/Vote - 11:03 AM Public Building Corporation Discussion - Annual Meeting The meeting was attended by Commission Secretary Cheryl Mitchell, Presiding Commissioner Lou Lapaglia, Eastern Commissioner Ray Weter, Western Commissioner Bill Barnett, Public Building Bond Board Members: John Mitchum, Ken Fitzpatrick, Phil Short and Dick Bartow. The County Commission met with the Public Building Bond Board Members Bob Massengale, John Mitchum, Ken Fitzpatrick, Phil Short and Dick Bartow for the annual Public Building Corporation annual meeting. Motion/Vote - 1:30 PM Christian County Commission Discussion - Moratorium-Neighborhood Improvement Districts The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met to consider placing a moratorium in place that would prohibit any additional Neighborhood Improvement Districts. Presiding Commissioner Lou Lapaglia read a proclamation for a Moratorium that 0 prohibits the County from entering into any additional Neighborhood Improvement i january Term Thursday, March 20, 2014 10:55 AM Districts for the year 2014. Commissioner Lapaglia said at this time, the county has three NID's under consideration. Presiding Commissioner Lou Lapaglia called for a motion to approve the moratorium. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:45 PM Linda Whiting-Garden Adventures Discussion - Azalea Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Linda Whiting regarding the Azalea Garden provided by Garden Adventures proposal for a new garden on the south side of the County Historic Courthouse. Mrs. Whiting said on Wednesday, April 23rd, 2014, will be the kick off for the Christian County Azalea Festival. Mrs. Whiting said azaleas will be available for purchase and donations can be made to promote more gardens through the county. Ms. Whiting said the gardens are created from donations raised by the Azalea Organization and all the work to replace and mulch the azaleas are done by the organization. Mrs. Whiting said there are now several different azalea gardens located in Fremont Hills that can be viewed by a driving tour. Presiding Commissioner Lou Lapaglia said he and his wife Janelle would like to make a donation for the new azalea bed on the south side of the historic courthouse for possibly $ 200.00. Presiding Commissioner Lou Lapaglia called for a motion to approve a $ 200.00 contribution for the county for the azalea garden on the south side of the court house. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM · Christian County Commission & Sheriff Discussion - Riverside Property Discussion The meeting was cancelled for the Riverside property discussion. (7) -- 21Page -- 0 January Term Thursday, March 20,2014 10:55 AM III. Adiournment The meeting was closed at 2:00 PM The scheduled agenda for Thursday Monday, March 20th, 2014 was completed and the Commission adjourned and will reconvene Monday, March 24th, 2014. Presiding Commissioner, Lou Lapaglia t Ray Weler 3 Eastern Commissioner, Ray Weter barli65 Western Commissioner, Bill Barnett 0 31Page 0 £- CIIUISTIAN COUNTY Lou Lapaglia ri Presiding Commissione COMMI66ION Bill Barnett 100 W. Chutth areel, ]2oom 100 Western Commissionet Ozirk Mialsouri 65721 Ray Weter Phone 417-581-2112 •Fax: 417-5819924 Eastern Commissioner · March 20, 2014 To whom it may concern: 0 The Christian County Commission decided today to issue a Moratorium on entering into any 3 additional Neighborhood Improvement Districts(NID's) fortheyear 2014. The County has three z NID's under consideration at this time, and feel we do not want to place any further financial ris' i to our credit rating. . c . U Sincerely, r»K LA,vIVVVI 4 ok ipaglia Bill Barnett Ray Wdter Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo,gov O Printed on Recycled Paper Email: countycommission@christiancountymo.gov -i- liteRackettpgI4!* *&*mwk#mwd 44444 00 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Ianuary Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, March 24, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Nam6 ..·£ t. ..: t.'..., 22.- 3, f 'Title, - 1. ' ' 2, Status· :2 ' :.Arrived-< Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-Clerk of the County Commission 00 Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague and Brian Roling, sales representative for Metal Culverts, Inc. The County Commission did not receive any minutes to approve. However, there were two financials submitted. Presiding Commissioner Lou Lapaglia called for a motion to approve CART Court Order #3-24-2014-01 in the amount of $ 110,615.37. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Approve the Archiving of County History Stored in Vault The County Commission have been working on the archives that are stored in the Commissioners vault. The Commission have found 1,412 items, such as old maps, and building drawings to be microfilmed. The Commission received a quote for $ 3,929.00 from Springfield Blue Print & Photo Copy Co., Inc 30 Presiding Commissioner Lou Lapaglia called for a motion to award the archival project to Springfield Blue Print & Photo Copy Co., Inc for $ 3,929.00. ) January Term Monday, March 24 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common I and Common 11 Road Districts Bid Opening - Bid Opening-Culverts The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague. The County Commission opened the two bids that were submitted for culverts for Common 1 and 2 Road Districts from the following companies: 1. Viebrock Sales and Service from Sedalia, Missouri 2. Metal Culverts, Incorporated from Jefferson City, Missouri 00 Presiding Commissioner Lou Lapaglia called for a motion to schedule a decision meeting for Monday, March 31,2014 at 9:00 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:15 AM Kenny Coates-Building Maintenance Supervisor Bid Opening - Bid Opening-Exterior Door Repairs The meeting was attended by Commission Secretary Cheryl Mitchell and Kenny Coates Maintenance Supervisor. The County Commission opened the three bids that were submitted for the exterior doors for the Historic Courthouse from the following companies: Springfield Glass Company Total Cost $ 6,282.00 Sellers and Marquis, LLC Total Cost $ 6,040.00 American Glass Total Cost $ 5,218.68 0 Kenny Coates made a recommendation to the County Commission to award the bid to American Glass as the lowest best bid S 5,218.68. 21Page 0 January Term Monday, March 24, 2014 865 AM Presiding Commissioner Lou Lapaglia called for a motion to award the bid to American Glass for $ 5,218.68, to be installed as soon as possible. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 10:35 AM The scheduled agenda for Monday, March 24th, 2014 was completed and the Commission adjourned and will reconvene Thursday Monday, March 27th, 2014. Presiding Commissioner, Lou Lapaglia Q# ID:£L. Eastern Commissioner, Ray Weter ilrOarnm Western Commissioner, Bill Barnett D 31Page 00 CERTIFIED COURT ORDER 03-24-2014-01 4pl2.1.a· f The Treasurer is hereby order to pay the following entities: 2014 Cart January 2014 Term RECEIPT: 24706 DATE: March 19, 2014 AMOUNT RECEIVED 295-420-221 110,615.37 CHECK # BRIDGE . , 15.00% . 16,592.31 ROAD MILES COMMON 1 297.51 · 29.67% 32,819.58 Attachment: Court Order - 03-24-2014-01 (1551 : Approve Minutes & Financials) COMMON 2 280.69: 27,99% , 30,961.24 BILLINGS SPECIAL 103.25': 10.30% 11,393.38 GARRISON SPECIAL - 24. i 2.39% . 2,643.71 OZARK SPECLAE 102.97, · 10.27% 11,360.20 SELMORE SPECIAL 27.5 ' 2.74% 3,030.86, SOUTH SPARTA SPECIAL . 11.1 i 1,11% 1,227.83 2 STONESHIRE SPECIAL 5.3'; 0.53% 586.26| 1 1 TOTAL ROADS ; 852.32 : 100,00% 94,023.06 30 TOTAL BRIDGE . 16,592.31 2 1- TOTAL p*BURSED 'A : 110,615.37: 49» 0: - Piesiding C iskioner, Lou Lapaglia Eastern Cdmmissioner, Ray Weter 9 D 021/ Western Commissioner, Bill Barnett IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said Commission, at my office in Christian Count thig, the 2 th day of March, 2014. 11&.bv··-1 A RECEIVED 3 N el Clerk of the Christian County Commission MAR 202914 2-\ ED M KAYSRUVVN COUNTY CLERK 4 Packet, Pg. 4 [Ol 1 (sle! oueu!=l 9 sainujull aAoiddv : t99O elont) Juuct enle pie!;Supds n-VE-£ :lueUILIoeuv SBP | 2 *aid@t PA. 59: | Springfield Blue Print & Photo Copy Co., Inc. 219 E. Pershing - Springfield, MO 65806 Phone: 800.458.9731 Fax: 417.869.2219 www.sptdblue.com Julia Maples Christian County Commissioners Office 100 W. Church Room 100 Ozark, MO 65721 Dear Julia, 0 Good Afternoon. It was a pleasure meeting you, the Commissioner and everyone in the Cominissioners office. Being a resident of Ozark Mo, I'm very excited to see that you are wanting to preserve all the old documents that you have. We can take those historical plans, scan them, index them and save that infonnation to a disc for easy access. We can index them anyway you would like, adding or deleting folders. Chuck and I counted 90 sets ofblue prints in the "safe" room and 1 set of Courthouse specs that were in your office. We counted 1,412 items. 327 sheets were what we considered "need special attention" when scanning. That is, they were tattered, tom etc. and would need to be sandwiched between plastic when scanned to keep them in tact. PIease see below for your quote: 1,412 items to be scanned. $3,929.00 This quote includes the following: - Pick up and Delivery - Take appart atid put back to together on the hanger (as you have them now) - Special attention scanning of 327 sheets - Scanning blue prints to reverse image and saving them to a CD - Indexing and setting up folders for easy access and retreval We have helped many customers by scanning their plans and documents save both time and money. Some of the bennifits ofscanning are: 0 * Documents can easily be accessed which saves time 1 fOl ./ 1 (sle'oueu!:1 9 se:nu!1A1 @Aoiddv: LggL) eionbluNd enIE! pleuSul.Ids N.-t'Z-£ :lueuttioeuv IP#k#t Pg. 6 ' | * Perserving one of akind documents * Digital format can be backed up offsite * Increases Portability 4: Removes all shipping costs The scanning process can be done in stages and we would only take out a designated number at a time. Scanning your plans to a disc is just the beginning. We offer many services and would like the opportunity to visit with you regarding our Web Based products that will allow you to capture information during new construction phases and put it in a digital format. I look forward to working with you in the future. If you have any questions, I may be reached at my contact below. Thank you, Lisa Meek Sales Representative S B t' m: 0 Springfield Blue Print Ph 417.869.7316 Cell 417.827.9343 Toll Free 800.458.9731 Ext. 115 Fax 417.869.2219 www.st)fdblue.com 2 2.3.a (36) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items an servies, atthe prices quoted, in accordance with all terms and conditions, requirements, and specifications of original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from th Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understan UU of th is statement. 1 Doirg Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No., EAT-. ajOES, INC. MErAL CXNEKIS, INC. Mating Address 1RS Form 1099 Mailing Address R.0. ]KIK 330 P.O. BOX 330 30 Contact Person R> ./ute#An#A City, State, Zip Code MIdul,Illwl,6 AV 14 hunvul L DIUD < 1074. gNupt;111lly-Vulvullb; 1 City, State, Zip Code JEFFERSGI CIY, MO 65102 JEESSON CrrY, MD 65102 1 Email Address GREG BRAUNER sales@Intalculverts.can Phone number Fax number (573) 636-7312 (573) 634-8729 Authorized Signature Date ,2-g«- MARm 18, 2014 Printed Name 3 A 1 1 Pipe Arch 81" X 59" 72" 62.11 3" X 1" 1 Minimum order requirements? $3,500.00 - A $125.00 DEUVERY CHARGE WnL APPLY 10 ORDERS ikE THAN $3500.00 Prices good till: DECEMBER 31, 2014 Terms: NEr 30 DAYS 7" WIDESAMEAS l' OF PIPE 12" WIDE SAME AS 1.5' OF PIPE, Connecting Bands : 24"WIDE SAMEAS 2'CIFPIPE Delivery included ? F.O.B. CHISIIAN 01NIY, MISSCURI Page 20 of20 , PEikketleg. 11 CD 111 2.3.a (36) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items al ir services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications o· s original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from ti Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understal ig of this statement. Doing Business as {DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. , 1.-t Ta ID k _i,eorocti JOJ<5 4 jbrvice: LLC Viebck Sales 4. Service; lLC. 46-1*3571 - • '-ll-- A-4.1-.4r 102 %„rn, lrIOQ latollinr. 8,1,;race Ivid,11115 nu/1.=/ 30018 Nehwaw 46 5013 diohe- 66 City, State, Zip code ,/ %- City, State Zip Co fe - ijam Mb gai & - 00 2/3" X %" Diameter 16 Gauge (.064) pric 111111 L_J Description 54" 4 56.0414· Round 3" X 1" Round 3" X 1" £tb.2/4 60" Round 3" X 1" 66" 46.3&/# Round 3" X 1" 72" 48.27 4 1 Description Span X Rise Round 14 Gauge (.075 price:/544 1 Pipe Arch 53" X 41" 48" 4 58./6 1 Pipe Arch 60" X 46" 54" 3" X 1" 4A.74 Pipe Arch 66" X 51" 60" 3" X 1" 5/./3 1 D0 Pipe Arch 73" X 55» 66" 54.48 1 3" X 1" Pipe Arch 81» X 59" 72" 3" X 1" 4/.31 Minimum order requirements? None Prices good till.: Morck At, Je/6 Terms: Net 30 clows #om Ue of invoice. I. + lilli .tr. Connecting Bands: 1% wide Some aS I or pige. AT wide fame £ A of DIpt 11 . f Delivery included? a 30 Page 20 of 20 f Packetpg. 16 , 12.4.a 00 4 ierical <31cvr · Estimate 2801 N. LeCompte Springfield, MO 65803 Date Estimate # 417.868.8361 Voice 417.868.8554 Fax 3/12/2014 42871 Name / Address Project Detail: Christian County Commlsslon Attachment: 2014 Exterior Door Bids- Courthouse (lb53 : ala upening-t=xtertor uoor Mepairs, Kenny Coates - 839-5676 Contact Number Job Address Terms Rep Due on rece.,. JS QW Description Cost Total SOUTH ENTRANCE 30 1 pair I u ./»<3 1> I 792.4.a 00 Replace the existing south and west entries with new door pairs and transom frames. New doors to have top and bottom offset pivots, 10" bottom rails, surface manual closers and %" clear tempered glass. Total 36,112.00 EXCLUDES CLEANING AND PROTECTION OF GLASS AND ALUMINUM t ct of> Price valid for 30 days Attachment: 2014 Exterior Door Bids- Courthouse (1553 : Bid Opening-Exterior Door Repairs) Springfield Glass reserves the right to negotiate final contract language with your firm whether or not a sample of your contract was submitted with the bid documentst' 00 00 1-Packftpg. 21 Christian Counly Commission 100 West Church St, Room 100 Ozark MO 65721 January Term http://ChristianCoune?40.iqm2,com - Minutes - Thursday, March 27, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title .. Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda Motion/Vote - Kay Brown-Clerk of the County Commission Minutes & Financials Approval - Approve Minutes and Financials Accept the minutes as written Financials March 26, 2014 could be changed to 10:00 a.m. to the employee manual. metnion to go to 10:00 11:00 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Richard Teague-Supervisor Common I Road District Bid Opening - Bid Opening-Hydraulic Dump Bed Assembly Rick Maggard J.D. Uder, Adam Day, The County Commission met with Common 1 Road District Supervisor Richard Teague, Common 1 Road District for the Hydraulic du Bus Andrews Equipment of Springfield, Missouri J.D. Uder Bus Andrews Equipment Hydraulic installed with cab control and lighting snow plow package installed $ 18,525.00. 63 Richard Teague will reviewed the bid and asked to award the bid to Bus Andrews Eastern Commissioner Ray Weter moved to Ray said he moved that we accept he bid from Bus Andrews for the options as bid as $ 18,525.00 installed. -1 january Term . Thursday, March 27, 2014 8:55 AM i Presiding Commissioner Lou Lai)aglia called for a motion to RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote -„ 10:00 AM Bill Barnett and Ray Weter Commissioners Attend OACAC Meeting Discussion - Two or More Commissioners Will Attend Meeting at OACAC Office 204 E. Elm Street Ozark MR. Bill barnett and ray and will be attendingthe meeting at and will adjourn to 11:30 a.m. to the Riverdowns Motion/Vote - 11:00 AM Carson Elliff-Attorney for River Downs West Neighborhood Project - Public Hearing-River Downs West Sewer Project Brady Brite reporter for the Christian County Headliner News, County Counselor John Housley, Attorney Carson Elliff, Mike Burris, Mel Eakins, Bob Rubino, Richard Eddie, The County Commission met with Attorney Carson Elliff and County Counselor John Hoousley have revised the plans and specs and the revised assessment role and the public hearing was scheduled fortoday and an order forthe appropriate parties to begin the bidding process and an order to proceed the purpose hearing. After the County Commission „- approvesthis order and carson said the bid estimate is adequater per the engineer for the Schultz Company. Lou said he pulled a Mel said the last bid for the project was 90 days and he said it should be done in a 90 day period. The liquidated damages would refer to 120 days. If they are tyring to hit the budget and there is unfavorable weather it would be tough to get it done I the 90 days window. With liquidated damages that are expensie. Lou asked John Housley if the project changes the time from 90 to 120 days. John said they can use either 90 or 120 days. Carson said we don't lose anything by setting the dedaline for 120 days.. Mike said he doesn't see a problem of going for 120 days. 0 Bill thought it was a good idea to give a deadline of 120 days. Send the request for financing to the sme insittuion as done previously. Carson said John and he had a draft forthe management agreement and n 21Page anuary Term Thursday, March 27, 2014 8:55 AM ohn said we would want a certified letter Mel said lock in the contract for the homeowners and for the county. Carson said have Stan Schultz Presiding Commissioner Lou Lapaglia made a motion to approve the bidding process 120 days for the Riverdwons with the understanding a letter is received from Schultz an order formal ordersigned by County Counselor John Housley Housley adjourned at 11:50 p.m. Kelljm RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - PC Net-Marty Roach and Michael Mitchell Discussion - Discussion About Server Infrastructure dustin farrell, danny Gray Sam Yarnell Marty Roach Brandon McCIure, Kelly Hall, Karen Matthews, Cindi Carey, Michael Mitchell, Julia Maples, Nathan Weter Basically they want to discuss going with a host solution more redunancy of hardware place all in the same pool and there are viritual servers. They want to replace the servers that are full or old. The benefits of server virtualiztion everyone puts all the assetts in one basket. We can .. have. any one server fail and all the other computers will cantint.te to run, reduced cost .. . instead of purchasing a new computer. Increase availability of services. Gives the ability to expand. scalibility Sam asked how many servers do we currently have. They can add more space onflie Karen asked if the people wouold pfrovide The 417 branon wit have a eeti to Ray said you wil spending x amount of dollars veruss ekkadte Lou aked can you Jusamms Look to have it by this Freiay to Ms. Maples. brandon asked what 7 to 8 D computers as a separar monday 3:31 p.m. 31Page )anuary Term Thursday, March 27, 2014 8:55 AM III. Adjournment The meeting was closed at The meeting was adjourned at 3:40 p.m 41Page Christian County Commission 100 West Church St, Room 100 03 Ianuary Term Ozark, MO 65721 http://ChristianCountyMO.iqm2.com - Minutes- Monday, March 31, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attended'Name=. ...: -'J- ', Title, 1 1 0 1, . Status . :0 .3-Arrived - Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Common 1 Road 00 District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission met to approve the minutes for March 24th, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Court Order 3-31-14-01 The meeting was attended by Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission received from the County Clerk the COLE Court Order of $ 131,000.00 to be transferred to the Sheriff's Department from the following accounts: $ 65,500.00 from Building Bond and $ 65,500.00 from General Revenue. 0D Presiding Commissioner Lou Lapaglia called for a motion to approve the COLE Court Order for $ 131,000.00. (') January Term Monday, March 31, 2014 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Obtain Direct Deposit Information From Ozark Bank The meeting was attended by Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. Commission Secretary Julia Maples discussed an email from Ozark Bank received by Holly Burnette, regarding direct deposit with the County Commission. Julia Maples said in a previous meeting the County Commission asked Holly Burnette to obtain direct deposit information from Ozark Bank, for those employees that currently do not have a bank account. Ms. Maples said Holly contacted the bank and received an email from Charlotte Terry of Ozark Bank. The email stated all direct deposit questions for employees that do not qualify for a bank account should be referred to Karen Matthews, per the Treasurer's instructions. Ms. Maples prepared a letter to be sent to the bank regarding this matter. Presiding Commissioner Lou Lapaglia was sorry that Ms. Burnette was unable to obtain the information the County Commission requested. Commissioner Lapaglia was displeased with the Treasurer's usurping the authority of the County Commission. Eastern Commissioner Ray Weter said, Isn't the Treasurer the gatekeeper for the bank funds. Commission Secretary Julia Maples said the County Commissioners are the Chief Financial Officers and the Treasurer and the Clerk take orders from the County Commission. Julia Maples said there needs to be a specific authorization for Holly to proceed. The Commission asked Holly to get the information from the County Commission Eastern Commissioner Ray Weter asked what does the bank require in order to implement direct deposit? Presiding Commissioner Lou Lapaglia called for a motion for County Clerk Kay Brown and her Deputy Holly Burnette go to the Ozark Bank and obtain information to proceed with the payroll direct deposit. 21Page 00 January TermRESULT: Monday, March 31, 2014 8:55 AM ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common 1 & Common H Road Departments Bid Decision - Bid Decision-Culverts The meeting as attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission met with Common 1 Road District Supervisor Richard Teague to discuss the bid decision for the culverts. Mr. Teague spoke on behalf of the Common 1 and Common 2 Road Districts, to award the bid to both companies because they are very similar. Mr. Teague said the Viebrock prices extend through March 24, 2015 and Metal Culverts will end December 31, 2014. Presiding Commissioner Lou Lapaglia asked if emergency's often happen. 0D Presiding Commissioner Lou Lapagia called a motion to award the bid, first to Metal Culverts and as a second option to Viebrock, and in an emergency to choose a local company to provide culverts. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Phil Amtower-Emergency Management Director Contract - CERT Trailer Storage Contract The meeting was attended by Cheryl Mitchell and EMA Administrator Phil Amtower. The County Commission met with EMA Administrator Phil Amtower to discuss a contract to store the CERT Trailer. Phil Amtower, the EMA Administrator, said the City of Clever bought the old MODOT building and there would be space to store the CERT trailer at no cost. Mr. Amtower said he was also considering using the road barn in Highlandville, if there was space available. Mr. Amtower said he currently stores the trailer at his home but would prefer not to. Mr. Amtower spoke with County Counselor John Housley, and he suggested having an intergovernmental agreement with the City of 00 Clever to store the trailer. 31Page 00 January Term Monday, March 31, 2014 8:55 AM Mr. Amtower presented an agreement prepared by the County Counselor between Christian County and the City of Clever to store the CERT trailer in the old MODOT building. Presiding Commissioner Lou Lapaglia called for a motion to approve the agreement between the City of Clever and the County of Christian, to store the CERT Trailer in their facility. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 9:35 AM The scheduled agenda for Monday, March 31st, 2014, was completed and the Commission adjourned and will reconvene Thursday, April 3, 2014. DD ?=94 hu).€444£ L.i.aglia Presiding Commissioner, Lou Lapaglia QOLA Wgia Ray Wae/- Eastern Commissioner, Ray Weter ilraleR 0D Western Commissioner, Bill Barnett 41Page 03 CERTIFIED COURT ORDER # 3-31-14-01 STATE OF MISSOURI F SS. COUNTY OF CHRISTIAN January 2014 Term, In the Christian County Commission of said County, on the 30th day ofMay 2013, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $65,500.00 from County Revenue to the following: DD COLE (Leaving a balance of $ 356,500.00) The Treasurer is hereby ordered to transfer in the amount of $65,500.00 from Building Bond to the following: COLE (Leaving a balance of $ 557,250.00) '55,C IN TESTIMONY WHEREOF, I have Lok Lap1#glia,¥siijfng Cc ,mmissioner hereunto set my hand and affixed the h h-0 -v ohkhpli- Seal of said Commission, at my office in Christian County this, the 31st day Bill Barnett. Western Commissioner of March 2014. Ray Wetet Eistern Commissioner Clerk of/[he ChAstian C'ounty Commission 02 63-1.6...5,5«'#Muftdi 32 •74, 0. •£,len 00 INTERGOVERNMENTAL COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into this 2Oday of 1/FUk , 2014, between the City of Clever (hereinafter referred to as "City") and Christian County, Missouri (hereinafter referred to as "County"). WHEREAS, Section 70.220, RSMo. (2000) authorizes governments to cooperate with one another in various matters; and WHEREAS, City is agreeable to providing the County with access to a city building on the old Missouri Department of Transportation property in Clever, Missouri, for the storage of the CERT response trailer utilized by the County Office of Emergency Management at no cost to the County. NOW, THEREFORE, the parties do hereby mutually covenant and agree as follows: 1. City agrees to provide a storage facility for the County to store its CERT response trailer, This will allow the County's Office of Emergency Management to utilize the equipment located in said trailer in the event of a disaster or emergency on the far west side of the County to more adequately serve the public and reduce response time. The City agrees to provide the storage facility for the County's CERT response trailer at no charge. 2. This Agreement shall become effective upon the execution of this Agreement by the authorized agents for the City and the County. This Agreement shall last for a period of twelve (12) months beginning on the date of the execution of this Agreement by all parties and shall automatically renew each year thereafter, unless either party to this Agreement notifies the other party in writing of its intention to terminate this Agreement upon thirty (30) days written notice. Either party may terminate this Agreement, at any time, upon thirty days written notice. 3. The County shall be responsible for all claims, damages and losses sustained by its own personnel and for any loss or damage to equipment or personal property pertaining to the storage of the County's CERT response trailer in a building owned by the City. This Agreement shall not be so construed as to create any relationship between the County or the City. 4. The City shall not be liable to the County for any loss or damage to the County's CERT response trailer or for action, failure to act, delay, mistake, failure to respond, negligence, or failure to secure any structure on the City's properly which is utilized to store the CERT response trailer of the County. The County agrees to hold the City hannless from any liability associated with the storage of its CERT response trailer. This Agreement shall not be construed as an agreement for the benefit of any third party. 5. This Agreement contains the entire agreement of the parties. No modification, amendment, cancellation or waiver of any provisions of this Agreement shall be effective unless it is in writing and is signed by a representative authorized by City Ordinance or County Order. 33 11·46*BEHO.'64'.. *470.4.44 AL' '0*y,gi, f42-824 '43 * 1.4* * 4-* 00 IN WiTNESS WHEREOF, the parties have caused this Agreement to be duly executed the day and year first above written. CHRISTIAN COUNTY, MISSOURI CITY OF CLEVER, MISSOURI - Loil Alilia, ng Commisslor £2@or of Clever ».\ By: EN jjh? Bill Bartibit, Westerrl.Commissioner ATTEST: Ray Wete£ Eastern Commissioner 2,JYL.34.-3 City Clerk-J --, ATTEST: By: APPROVED AS TO FORM: ChristieIn Cglinly'bferk 44 4 54« : 00 APPROyED A FORM: 0%1 Aunrfe h/ By: Ch@ i,viselor \j AuDITOR CERTIFICATION: 1 certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of anticipated revenue appropriated for payment of th, same. t dUiw uln >a/wilet 23-37-11 . Christian County Auditor U Date 00 23385-000\ 569477.doc . .Libi'¥j@<3>>Kkii,OP,J =499 1 4 P.acketrP 07.«th 1444"'r:,*w'ung»kk Christian County Commission 100 West Church St, Room 100 etttlft1 Ozark MO 65721 January Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, April 3, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Titl 3 4 0 . 4 Status .· Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Treasurer Karen Matthews and Geri Olmstead Director of the Christian County Library. 3 The County Commission met to approve the March 31, 2014 minutes. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 9:00 AM Ted Nichols-Collector Bid Opening - Bid Opening-Tax Sale Title Searches The meeting was attended by Commission Secretary Cheryl Mitchell and Treasurer Karen Matthews and Geri 0[mstead Director of the Christian County Library. The County Commission met with Collector Ted Nichols for a bid opening for tax sale title searches from the following companies: 1. Ozark Abstract and Title Ozark, MO. $ 70.00 2. Great American Title Springfield, MO. $ 75.00 0 3. Titan Title and Closing of Missouri, LLC Springfield, MO. $ 75.00 January Term Thursday, April 3,2014 8:55 AM 0 The Collector said he will provide a recommendation on Monday, April 7th, 2014 at 9:30 a.m. Eastern Commissioner Ray Weter called for a motion to schedule a decision meeting for Monday, April 7th, 2014 at 9:30 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 9:15 AM Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of Way-Willoughby Road C-2 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Development Director and Geri Olmstead Director of the Christian County Library. 3 The County Commission met with Todd Wiesehan Planning and Zoning Director for a dedication of insufficient right-of-way on Willoughby Road to transfer additional right- of-way to the Common 11 Road District. The property is located at Section 27, Township 27 and Range 23, owned by Justin and Sara Huffman. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 9:20 AM Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of WarS. Gregg Road C-2 The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Director and Geri Olmstead Director of the Christian County Library. The meeting was cancelled by the owner to be held at a future date. Motion/Vote - 10:00 AM Jerany Jackson & Spencer Jones-Great River Associates Discussion - Sales Tax Distribution Discussion The meeting was attended by Commission Secretary Julia Maples, Jerany Jackson and Spencer Jones from Great River Associates and Treasurer Karen Matthews and Geri 0 Olmstead Director of the Christian County Library, Highlandville Mayor Clint 21Page January Term Thursday, April 3,2014 8:55 AM 0 Ellingsworth, Common 2 Road District Supervisor Brent Young, Assistant Supervisor Jason Stutesman, Travis Tindall from NForm Architecture, Larry Martin City of Ozark Public Works Director, Rance Burger reporter of the Springfield Newsleader and Todd Wiesehan Planning and Zoning. The County Commission met with Great River Associates to review the first quarter sales tax distribution for 2014. Ms. Jerany Jackson from Great River Associates said there were 11 entities this year that presented proposals to receive funding. Ms. Jackson said there are two additional entities from last year and there is over two million dollars in requests. The projects were evaluated for safety and traffic volume, surface condition, economic development and urban and rural area geographic distribution. Ms. Jackson said the projects are distributed throughout the county. Ms. Jackson said they worked last year to increase the reserve funds and the beginning balance of the reserve fund is $ 121,003.23. Jerany Jackson said noted there were several entities listed that will meet 100 percent for their projects and the funding target for 2014 is $ 1,000,520.00, which will exceed the target last year. Spencer Jones said the reserve is less for the first quarter. 0 Eastern Commissioner Ray Weter asked by quarter to quarter can we amend this to get closer to the percentages. Spencer Jones said the distribution can be adjusted but the smaller projects we have tried to complete them first. Presiding Commissioner Lou Lapaglia said some of the entities never received any funding in the past and they are behind. Spencer Jones reviewed each project and specifically described what the funding will accomplish. Highlandville Mayor Clint Elllingsworth praised the County Commissioners and Great River for a job well done with much thought over each project. Presiding Commissioner Lou Lapaglia stated the 2014 IGA's will need to be signed April 10th, 2014 for the first quarter road projects. Presiding Commissioner Lou Lapaglia commended Great River Associates for the 0 excellent work on this project. 31Page ]anuary Term Thursday, April 3, 2014 8:55 AM Eastern Commissioner Ray Weter called a motion to approve the 2014 sales tax distribution and to sign the IGA's on April 10th, 2014. 6 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 11:00 AM Authorize Great River Associates to Send a Survey to the Entities The meeting was attended by Commission Secretary Julia Maples, Jerany Jackson and Spencer Jones from Great River Associates and Treasurer Karen Matthews and Geri Olmstead Diructor of the Christian County Library, Highlandville Mayor Clint Ellingsworth, Common 2 Road District Supervisor Brent Young, Assistant Supervisor Jason Stutesman, Travis Tindall from NForm Architecture, Larry Martin City of Ozark Public Works Director, Rance Burger reporter of the Springfield Newsleader and Todd Wiesehan Planning and Zoning. Spencer Jones asked the County Commissioners if he could send a one page survey to all the entities participating in the quarterly sales tax distribution to determine the success 0 of the project. Eastern Commissioner Ray Weter made a motion to authorize Great River Associates to send a survey to all the entities that participated in the 2013 projects to guage the their success. Motion/Vote - 2:00 PM Marty Roach-PC Net Discussion - Server Upgrade Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Brandon McCIure, Marty Roach, Michael Mitchell and Dustin Farrell from P.C. Net, Assessor Danny Gray, Collector Ted Nichols, County Auditor Sam Yarnell, Recorder Kelly Hall, Terri Goodall Juvenile Director, Treasurer Karen Matthews and Ranee Burger of the Springfield Newsleader. Presiding Commissioner Lou Lapaglia asked how much room is available on the current servers. Brandon McCIure said the county is using a 2003 server that has Windows XP software and beginning next year Microsoft will not support it. Mr. McCIure said some of the 0 data has been moved to the new server but the remaining servers are getting full and 41Page ]anuary Term Thursday, ApriI 3,2014 8:55 AM D old. Mr. McCIure said we also have a 2008 server that has the Sage financial software and serves as the domain controller for the Collector's office and needs to be replaced. This server contains all the files and print server for all the departments. Mr. McCIure said the virtual computer would host the primary server. Mr. McCIure said the GIS is a big server and is nearly filled and there is no disc space to add more memory. Michael Mitchell said there is no space to expand on the computers or the servers. Collector Ted Nichols asked is there any way to add more space through an external hard drive. Marty Roach said it can be done but not advisable because the server is old. Recorder Kelly Hall said after the Cott software is removed from her server it will free up space on her computer. D Mr. McClure said we will still have to replace the hardware in addition to the host server every six years. Presiding Commissioner Lou Lapaglia asked if there will be an additional charge. Marty Roach said this plan would maximize the server capacity and the virtual server would be running on top of the existing hardware. Recorder Kelly said if she stays with what she has, she will have to replace her server. Recorder Kelly Hall said can you add additional virtual drives. Marty Roach said you could add an additional 20 drives and grow the CPU, ram and storage. 0 51Page January Term Thursday, April 3,2014 8:55 AM Eastern Commissioner Ray Weter asked when you look at the services and the graphs indicating the disc space there is not much left. Commissioner Weter asked Assessor Danny Gray, how long do you think your server will last. Eastern Commissioner Ray Weter said from this discussion this option would be more compact, flexible and expandable. Commissioner Weter said the current system is not flexible and is not expandable or compact. Brandon McCIure said speed won't be a problem. Presiding Commissioner Lou Lapaglia said the main thing we are looking at is; the county does not want to be in a position that we have to keep paying for more. Commissioner Lapaglia said we would like to have some insurance on our equipment; we can't spend all the money on technology. Collector Ted Nichols asked if in two years will the cloud be a viable option. Julia Maples said we would have to put this out for bid. Presiding Commissioner Lou Lapaglia said we would negotiate for a two year contract. Commissioner Lapaglia said we want the services that we pay for and we want P.C. Net to be competitive. Recorder Kelly Hall asked what should we expect to pay. Brandon McCIure said for 11 computers and one laptop based on a unit price of $ 650.00, your price would be approximately $ 7,150.00. Presiding Commissioqer Lou Lapaglia said we will get with the elected officials and ask you to come back. Presiding Commissioner Lou Lapaglia said we need to make a decision collectively and soon. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett 0 61Page ]anuary Term Thursday, April 3,2014 8:55 AM 3 Motion/Vote - -2:40 PM Kay Brown, County Clerk Discussion - Emergency Meeting Eastern Commissioner Ray Weter made the motion to go into an Emergency Meeting and Presiding Commissioner Lou Lapaglia seconded the motion. The County Commission, County Clerk Kay Brown and Commission Secretary Julia Maples met to discuss the 90 day notice that is required to be submitted to Midwest Public Riskto end the contract. Commission Secretary Julia Maples said she emailed a letter to Linda Rodenberg with Missouri Public Risk on April 1, 2014, regarding a Formal Resolution for Notice of Withdrawal from the contract for property, liability, and workman's comp programs. Ms. Maples said the contract states to withdraw from the agreement, a signed resolution must be sent to MPR before the 90 day period begins. Ms. Maples presented the email received from Unda Rodenberg that states, if the withdrawal is after the allotted time the County would pay liquidated damages equal to 25% of the Members' annual contributions paid. To comply with the deadline this resolution had to be done today and signed to qualify for to withdraw from the contract. Ms. Maples said she sent a letter April 1, 2014, to Greg Williams of Connell Insurance, that the county will rebid the workers compensation insurance. Commission Secretary Maples said Greg Williams forwarded the 90 day notice letter to MPR. Ms. Maples said a resolution must be signed and sent to MPR. Eastern Commissioner Ray Weter asked are we exposed to a risk by moving forward with this. Commission Secretary Julia Maples said we are covered with through June 31, 2014. Ms. Maples said in addition, we have an occurrence based plan and if someone were to sue us today it would cover us. Eastern Commissioner Ray Weter made the motion to approve the resolution to officially withdraw from Midwest Public Risk and to send it today. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett 71Page january Term Thursday, April 3,2014 8:55 AM III. Adjournment The meeting was closed at 3:10 PM The scheduled meeting for Thursday, April 3, 2014, was completed and the Commission adjourned and will reconvene on Monday, April 7th, 2014. T OW 66 Presiding Commissioner, Lou Lapaglia Qa. 'Ditu Ray Wer Eastern Commissioner, Ray Weter ABSENT Bill Barnett Western Commissioner, Bill Barnett 81Page r.:t' Elbol la.......:2 'f ".p.'+'.\-'. 04¢19» ?-,4.,Le, 7 54A?,0W',-3.,:·.··;944: U r.·t· · . .·t ·P·. i # vb.403+t.E:4:.·1,;..'·r·i € W.·.·q· !,·jk«·· 7,©?6.1,2,4·*4,wr'·If. L-U.7.·th'LE+.>·•,;2;© Dll 14?S41&1314:Xp-:Jr- 1,0.1.444;20:.- -„=.1-41 - •:-*· -4=-·44-12 -# -- .' •-- - :,13 20 p 981*11535!i#E'948 °61!28 1281488§14612 42&*miMERAM:(NIWW"M--d 0 OP'L,,X0€4 €414·14€4014-00 i ES. 4&122**6*M"%2 329 2(82 8880.norocltnhc.KI gza - f& w i l@ :11(114% 51 14 RI 14 N m lq° 2!p.gaa A#Ug 5 .& BERggiRg@@018 15 i 0&12491•606*nm:IMal.:cild 2, ur E S tleco Of @ 5 W 2 £32 CO -O 12 Zoer-0000 r• 9qKIRM O v-lul 00001.000 522%00**5|288*le# 1 Ir U"Butihaa·u>*4)4044 4* 00*M *Em ZE Moll 8.8.Al izss'- uls©°S'n'-A©° mgm . 225 - 332 i O 4- 0000000000 SALES TAX DISTRIBUTION 0/90!:QC9900 4 8 § 9 2 8 §9§ E §§ 8 M CHRISTIAN COUNTY UNZZilf@IdEKIEigidi 58!5114#-04.*5144.00 000000000. ¤§6: OCIC!91'49C!9cte 0§9*EE@E@K 8 d td' d .4 0, d .4 n r• maspaRE!=rha. · 3 0 15= 0 E = 2 Da . 021,14 4 I Ja 13 Ov e.Not eM , m ami 2==a WAU W -0=¥O-5 =Csifiw &5%gm%M§11mi0 w CO U U u. 0 Z Z. O 0 Ul V, M 9**8@ipg""1 i,6.2% ·rk 1?k .J· A·,·1.». ··, I ..J·.e ·. A..·W:„. I I··'t .2. r. ····Ttl I.. : 1 9.1.1$·60 .3·t•I·· ·1• l %... 'L - 4 ./*AR m .-1. ... . t &*LiSaWARL-&*12„21€k: '9·'LLT-11&---4 .·1·.2·2., C·* - IL. - 30-•. 2.1. ·4-L-*2·30.·'' frt-. tt @23*14 0 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, In accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award Is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. ' E 2 Legal Name of Entity/Individual Filed with IRS for this Tax ID No. 0 Doing Business as (DBA) Name CO -Aar<-9-12 *1o94 njot U.Dil-U. 16nli\\< i C.64(Le 09 40. U -L B 0 Mailing Address IRS Form 1099 Mamng Address o &485 €.958+\eQ.eld l SLAST Sin,€- City, State, Zip Code aty, State, Zip Code # 89¥1 +214 Mo GS-%54 So me - f 0 Contact Person Email Address C.bLLr\4-'(a'-MED *AAnn4*\£ 1,10 @ P 0.·h v'\5 (6urY--hardl- M\YISERou &ikd .---Sa-rniZ)**c,rA»AU (no. con g Phone number Fax number Z- LO el *n-GRa- atoo 141-1- 593.- 3-103 1= Authorized Signature Date g L 2312» . '3119 /30/4 CD /23-- A -3 - 0 Printed Name Title GWEE+Ra_ r-G.'\ rd \Unati-L List three (3) business references: 1st loG W.Chu•ch Qm tol( Me \4 400 Company Name Representative Name 141,6 0,hx91an Cam/4 keider OLut,L 85 U«lat Address City State Zip L\\1 -5%8 * l-\BleD 14 11 -5% 1 - QQL! 3 Business Phone Business Fax Cellular Phone email address if available Page 17 of 19 9,riE?Rkel?10€10, : 3*P-vii•·*UN:33#239 .2.ta, 3 :)1,-';9}: '· 4',.8911¢.?·:„:k.,...%:.2,,L EL/.2.,"1113·'LU'.i,t, 11.'tt:7.1,2.- :, ·,,:,r ·,-:··.P. ·i '·1':,b,•:6+5 : y,··-©}.:. 4.*i,2.24.:.'·se>,8.:..4. ;>e ....:.:.C.i''.4.f /2.,25·41·b:p:.:n··,2%6:3.:,%&136'Il'...:.O#d·;1·,..Ict:+IM:cok·'22.5.-I.. ·,:..,C'a..+1.. 6612-:'1.. ... 3:.6 23.11.Ul·-1,5.,14.""i'+1*=,C· ··+·--ti"2/ EVEW!!i:id*it W#.&.-4/1# r) (37) PRICING SHEET Product/Service Size/Type Frequency Price (includes all fees) &Al\OA ond k am 240 Bommado-0 44 \00 PO ikv pacc e TNE& 3hin intkwhe 'rt»l i ,8%1dank\RD & 16.0 C.0045. Judbrnek: UEL: te· A 4,00,92 tomm\\cm.enk:b & an ene :1, ji.:r·t#·, ·i '2.··$'p· 4:9 43*9. r3?f··240*4943¢22·'. ·'·ivL d b...'. ./ I -:.-'. 4.9 /:/, ' /:''/· .&*192%21:·i'/4.·.5.t/.'./4 ¢4 44,»07.14 p·., 4.49·UG. &·A··1"2·£:6./......-A# :het.4 ·> i. i > #vgdz<-4 . '8999· · fer€ '11.-0 ''.4 .:4. y.r:il:ki43.4..w:> ::: 5 t 0 (37) PRICING SHEET Product/Service Size/Type Frequency Price (includes all fees) -TErLE S GAMEIGS GR.: M 'Reou arW Attachment: 2014 Bid Opening Title Search (1562 : Bid Opening-Tax Sale Title Searches) GRuri,AP i G.*WiDG j lt)Q€Ia & 2'+4g 7&0 734. 4 75 - -rApet Ceo,,cr /--) 3 Page 16 of 19 ..5 *vidiadivp@jag" -*4*„t... /* . .8 0'2.,iL' :R'*162 -kf...,tit> t T , as .*: 4 2: '2 & ./2 - ./.:.... € D r .1 al .. t t "i a.'. :. .1 lt...71··';fe ' ift· ·' .4 . I 3 (38) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and, services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications oftl original invitation to bid. The vendor further agrees that upon receipt of an authorized purchase order fcom the Christian County Commission or when a Notice of Award is signed and Issued bythe Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understand g of this statement. · 2 Doing Business as (DBA) Name Legal Name of Entlty/In dividual Filed with [RS for this Tax ID No. co OZARK ABSTRACT & TITLE OZARK ABSTRACT LLC E' Mailing Address IRS Form 1099 Mailing Address PO BOX 224 PO BOX 224 CIty, State, Zip Code CIty, State, Zip Code F OZARK MO 65721 OZARK MO 65721 0 Contact Person Email Address .. N SHANE NELSON shane.nelsoh@ozarkabstractmo. com 2 - 3 Phone number Fax number - 417-581-2003 417-581-2006 2· Authorlze#*Ignature Date e 3.z¢, 14 . F- Printed Name Title E 51du_ R 54*Ji L A| DEd d 0 E List three (3) business references: 1st Company Name OZARK BANK Representative Name SCOTT HARRIS PO BOX 220 OZARK MO 65721 :0 Address City . State Zip € 4172581-2235 417-581-2371 Business Phone Business Fax Cellular Phone scottharris@ozarkhank.nom email address if available 0 Page 17 of 19 *fellfitatielitti*tu 'Na> Awn · - 94· :..44 6 e. 2$ . .:A.11.e.2 .t.··0-.··t.&:A-¢.*kq·:·:..+·:6:·46.·:GR:·2:12·,!'··'4*:Vt'*.0:5·'L'G·,·i."f'04-:'d··1.1.:l·'' ·U>·U>V>014.-0,4 ,,, 1-GE-3 0 0 U. 2 2 2 2 2 2 2 2 2 3 39 82,-2 !5;mz49151n.84 2A§ •EMEE:40:Kici:Ing:,51/:q° ki -4. c -0 1-= &6 1 28:E Et GE*RWRAN=@RES g .2 11 M maowlnwoour,0 2 901.0 8 C. .= Cl F j w .4 4 Eem 581. .2 F- 08BIR88881108Ng:M 1/,Oddrnuldrddm°M°Mi '< .Coor-hurle LOW O-1 0 55 9 .11«%1.-0 N ..0 tn N .1 m mitelm:INIA:ONS-i ·U>·0··U1414·14€40·V = EXIMEEMEEMAM 884 §gg hlog©O•a r- co< MAm U I 223 =i Z 822 888828882 2 3 -8 45*EM 1% M d Ed@IN#.El R% O C 0.0. . E 8* 9*gme 12&1111111 1 n 0 = in 4 9 3 0000000004 Mu i.- <881 0000:,10099.1 ' r a u o d *u Moloisigms: Im E8ize-: 0 0 •1.cla©0.0 ,_, O + hadeou d d . 0 -1 e d r.t wi Qi 1.0 i mang,3332& 3 a. C. M b R C :Lis 2 *12_ 8.% 12*220 4 E431 - 33 2 0 N= 5 0 z 1- z O ozoz 2 0/ a O 2 5 V 0% C & 5% 3 0% m % a % m E m WrnUUU.EZZOO VO t.0 M 61%**108.*12 Christian County Commission 100 West Church St, Room 100 Ozart MO 65721 April Term http://ChristianCount,?40.tqm2.com OF Cll/0. - Minutes - Thursday, April 10, 2014 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia Aft@Wdde Nbi*effJ>{liEW 9 .12 47. *AM#B *Titlet·Ff€°% 14'J 15*% L Mtdts94 'i»1!f,itriOEd-·'it. Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen D Matthews, and Derek Watkins. The County Commission met to approve the minutes for April 3, 2014. Commissioner Barnett did not sign the minutes because he was absent when the meetings were held. Presiding Commissioner Lou Lapaglia called for a motion to approve the April 3, 2014 minutes. RESULT: ADOPyED [2 TOO] 1-- g j ,t v Lb 4,„1' 4 A -' 1: 1 4 ., '.:14' MOVER: Ray Weter, Eastern Commissioner A ¢ SECONDER: Lou Lapaglia, Presiding-Commissioner AYES: 4 Lou Lapaglia, Ray Weter P i f 4. ABSTAIN: Bill Barnett Motion/Vote - - Approve Court Order 04-10-2014-01 The County Commission voted to approve the disbursement of the Sales Tax Court Order. 0 Presiding Commissioner Lou Lapaglia called for a motion to approve Court Order # 04- 10-2014-01, to distribute the sales tax of $ 248,851.55. D April Term Thursday, April 10, 2014 8:50 AM RESULT: 17 ADOPTED [UNANIMOUS] f b0 r ' MOVER: p Bill Barnett, Western Commissioner 1 .3 : [. SECONDER:' I Ray Weter, Eastern Commissioner * ' 4 1. L.1 I W AYES: 4 Lou Lapaglia, Ray Weter, Bfil Barnett J. ,-2 1, Motion/Vote - 8:55 AM Kay Brown-County Clerk. Discussion - 2014 April Election Certification The meeting was attended by Commission Secretary Cheryl Mitchell The County Commission met with County Clerk Kay Brown to submit the 2014 April Election Certification for Garrison, Selmore, Stoneshire and Billings Special Road District. Presiding Commissioner Lou Lapaglia called for a motion to accept the certification of the April Election and the certification for Garrison, Selmore, Stoneshire and Billings Special Road Districts. RESULT: ADOPTED [UNANIMOUS] 4 MOVER: ' Ray Weter, Eastern Commissioner 2 9 j 4 1 SECONDER: . 1 Bill Barnett, Western Commissioner ' ' 3 AYES: ;·l .. 'Lou Lapaglia, Ray Weter, Bill Barnett -1 ' Motion/Vote - 9:00 AM Kelly Hall-Recorder of Deeds Bid Opening - Bid Opening-Cashiering Station Hardware The meeting was attended by Commission Secretary Cheryl Mitchell and Derek Watkins. The County Commission met with Recorder Kelly Hall to open the one bid submitted by Mobilis Technology for label printers and receipt printers for all the work stations. Recorder Kelly Hall said the new software system did not include printers for labels and receipts and the printers currently being used are wearing out. The bid submitted by Mobilis includes installation. Mobilis Technology is located in Marshfield, Missouri and the bid is $ 5,303.80 Recorder Kelly Hall recommended that we accept the only bid submitted which includes the installation. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Mobilis Technology for $ 5,303.80, with the understanding there is no installation fee. 0 21Page (-3 April Term Thursday, April 10, 2014 8:50 AM RESULT: ADOPTED [UNANIMOUS] ' I j . MOVER: Ray Weter, Eastern Commissioner L M. 1 m --6 i.* 1 SECONDER: Bill Barriett, Western qommissioner j AYES: Lou Labaglia, Ray Weter, Bill Barnett h Motion/Vote - 9:15 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way S. Gregg Road The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning and Derek Watkins. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to approve a Right-of-Way Deed along South Greg Road for a dedication of deficient right of way to transfer to Common 11 Road District. Mr. Wiesehan said this is a result of the property owned by Mr. Morrison that was subdivided into a three acre plot to complete a full 25 feet easement from the center of the road. Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way Deed for South Gregg Road to transfer to the Conimon 11 Road District. RESULT: { ADOPTED [UNANIMOUS] 1/ I . 2, MOVER: 16 fRay Weter, Eastern Commissioner ' P 3 p ,r SECONDER: 4 Bill Barnett, Western Commissioner + a. : f ,? A AYES: Lou Lapaglia, Ray Weter, Bill Barnett A 1 - Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development & Sara Fields- O.T.O. Discussion - Possible Tiger Grant Application The meeting was attended by Commission Secretary MODOT, Todd Wiesehan Planning and Zoning Administrator, The County Commission met with Todd Wiesehan and Sarah Fields from MODOT to discuss applying for the Federal Tiger Grant. Sarah Fields said she has done some research previously and the grant would be for approximately three million with 10 million designated for planning, environmental study and preliminary and final design. Mr. Fields said the Nixa City Administrator Brian Bingle had said he would like to partner with the county by each doing a ten percent match for the tiger grant. Sarah Fields said Brian Bingle said the City of Nixa could give $ BOO,000 toward the project if the county matches the amount for Nicholas Road, beginning 2016. n . Eastern Commissioner Ray Weter asked if the bill for this project comes in at 3 million, what is the earliest date the funding would be needed? 31Page ) April Term Thursday, April 10, 2014 8:50 AM Sarah Fields said by Sept 3, 2016 or by December 2016. Ms. Fields said there is no obligation until the grant is accepted. Eastern Commissioner Ray Weter said the funding will have to come from General Revenue. The County Commission will submit a letter of support of the Tiger Grant and to proceed with the paperwork. A meeting is scheduled for Monday, April 14th, 2015, tat 8:45 a.m. Presiding Commissioner Lou Lapaglia called for a motion to have Sarah Fields proceed with preliminary and final planning for the Tiger Grant Application to be submitted to MODOT for funding. RESULT: ADOPTED [UNANIMOUS] MOVER: ' Ray Weter, Eastern Commissioner r 6 SECONDER: t Bill Barnett, Western Commissioner 1 -0 AYES: Lou LApaglia, Ray'Weter, Bill Barnett i = 1 P 0 0 Motion/Vote - 10:00 AM Joey Kyle-Sheriff Discussion : Renew Full Service Vehicle Vendor The meeting was attended by Commission Secretary Julia Maples, Derek Watkins, Rod Wells, we gave them two years the renew the contract with Ozark Eastern Commissioner Ray Weter said it still confuses him why some of the vehicles are fixed at various locations. Presiding Commissioner Lou Lapaglia said they have the patrol cars and the rest of the county vehicles. Presiding Commissioner Lou Lapaglia called for a motion to renew the contract with Ozark Auto Group for this year and to rebid it next year. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 4 SECONDER: Ray Weter, Eastefh Commissioher 1 34 AYES: Lou Lapaglia, Ray Weter, Bill Barnett i 41Page i April Term Thursday, April 10, 2014 8:50 AM Motion/Vote - 10:30 AM Joey Kyle-Sheriff Discussion - Per Diem Rate for County Inmates The meeting was attended by Commission Secretary Julia Maples, Captain Rod Wells, Captain Brian Gillam and County Auditor Sam Yarnell. The County Commission met with Sheriff Kyle to discuss the per diem costs for the inmates from the cities in the county. Sheriff Kyle said there is over crowding in the jails due to an increase of inmates from the cities that are confined in the county jail. Sheriff Kyle said we have city infractions because the cities drop offthe prisoner and do not reimburse the county to house them. Sheriff Kyle said we are asking for a per diem to get these people out of jail faster. Eastern Commissioner Ray Weter asked would the entities be required to submit an IGA to implementthe perdiem costs. Sheriff Joey Kyle said the Missouri Revised Statutes allows the Sheriff to charge the cities a per diem cost to house the city inmates in the County Jail Sheriff Kyle would like to charge $ 45.00 per day after the first day. Sheriff Kyle said the first day would be at no cost. Sheriff Kyle would like to defer charging the cities to June 1, 2014. Sheriff Kyle said the greatest number of inmates are from Clever and Sparta, probably because municipal court is held once a month. Sheriff Kyle said if a citizen does not appear in court, a warrant is issued for their arrest and the police pick them up and deposit them at the county jail until the next time municipal court is held. Sheriff Kyle said for the City of Nixa and Ozark, court is held once a week and reduces the number of inmates for those municipalities. Sheriff Kyle spoke with County Counselor John Housley, how to implement this statute referenced. Sheriff Kyle said Counselor Housley said the County Commission is required to pass and ordinance that authorizes the County Sheriff to charge a per diem cost for city inmates. Sheriff Kyle said the jail is over crowded and this will create a vacancy for more inmates. There was much discussion how the per diem cost would be implemented, who would send the bill and how it would be collected. County Auditor Sam Yarnell said any funds collected would be placed in the prisoner board fund. The Sheriff will present a bill to the Circuit Clerk and the Clerk will send the 0 bill to the municipalities or the county will send the bill to Sam Yarnell. Ms Yarnell said 51Page <-3 April Term Thursday, April 10, 2014 8:50 AM reimbursernent should go to criminal cost or to the prison board. Ms. Yarnell said this is a local issue and should go to the prison board. Presiding Commissioner Lou Lapaglia called for a motion to accept the recommendation presented by Sheriff Joey Kyle to charge $ 45.00 per diem cost with the first 24 hour period free for all inmates that are received from the cities, provided Sheriff Kyle will go before all the cities and present the new per diem fees. RESULT: t., ADOPTED [UNANIMOUS] S 4. 2,% r. 1 MOVER: C Ray Weter, Eastern Commissioner ' SECONDER: 1 Bill Barnett, Western Commissioner A-t' . AYES: Lou Lapaglia, Ray Weter, Bill Barnett f % T M '11 4 1- Motion/Vote - 1:00 PM Rod Jacobs-Citizen Discussion - Using County Resources to Maintain Private Roads Discussion The meeting was attended by the Commission Secretary Cheryl Mitchell, Planning and Zoning Director Todd Wiesehan, Common 1 Road Supervisor Richard Teague, Reporter Rance Buger from the Springfield News-leader. The County Commission met with Ron Jacobs a resident at 1997 cap hill ranch road and live at the end ofthe road. Mr. Jacobs said atthetime Chud wanted us to chip in forthe chip and seal and if he contributed money if they would pay fortheir part of the chip and seal they would take care of the road. Mr. Jacobs said Tom Huff took care of the road and it was chip and sealed at the top of the road but Tom would not chip and seal at the end of the road. Mr. Jacobs said the citizens paid to have this public road the money you paid was for the upper part of·the road which is the reason they graded. Easterit Commissioner Ray Weter looked at the CART list of state road miles and Cap Hill Road has 1.7 and one for.60 graded but not paved this equals 2.3 miles which is still considered county right of way. There was no CART funds received for this area of road. Todd Wiesehan said regarding parcels would designate the boundaries based on the legal description. Eastern Commissioner Ray Weter said if we pick up where it was left off fourteen years ago when it was chip and sealed in 1998. We do not blade county roads and it is not an accepted road. Mr. Jacobs said at the time when there was an agreement with Tom Chudomelka that if the county took care of it for ten years it would be come a county road and it has been 0 resealed over the past fourteen years. 61Page ¢' April Term Thursday, April 10, 2014 8:50 AM Eastern Commissioners Ray Weter who provides the right of way easements Mr. Jacobs said there are areas that need base rock and rolled it was done before by both Tona Presiding Commissioner Lou Lapaglia asked Mr. Jacobs if he would be willing to give additional right of way prior to having the county do any work on this road. Commissioner Lapaglia said this road is not part of the County Roads and this matter will be turned overto the County Counselor fordirection. Richard Teague said County will have to designate what is needed right of way easements and upgrades to what it is now or can it be left as is. Richard Teague asked are we talking about accepting this road as a county road or do they have to bring it up to the county standards. f Eastern Commissioner Ray Weter said bring it in as it was in 1997. Mr. Jacob some paid $ 500.00 and some paid $ 900.00 and they received a promise to maintain the road. They paid on a county road. Presiding Commissioner Lou Lapaglia called for a motion to send this information to John Housley 228.190 RSMO. Commissioner Lapaglia noted the property owners have given verbal approval to give the necessary easements to work on the roads. Motion/Vote - 3:00 PM Christian County Commission Agreement - I.G.A. Road Sales Taxes Signing & Providing Professional Services The meeting was attended by Commission Secretary Julia Maples The County Commission met with Jerany Jackson to sign the IGA Road Sales Taxes to be to provide funding for the projects. The following entities submitted an IGA for the road sales tax distribution: Billings Special Road District, City of Fremont Hills, Garrison Special Road, City of Highlandville, City of Sparta, City of Nixa and the City of Clever. City of Ozark did not provide an IGA at this time. (3 presiding Commissioner Lou Lapaglia a motion to approve the Intergovernmental Agreements for the entities that have presented for the road projects. 71Page 0 April Term Thursday, April 10, 2014 8:50 AM RESULT: : ADOPTED [UNANIMOUS] 1 b III I {.. 1'' MOVER: Ray Weter, Eastern Commissioner T , I...4 'r , , 4 SECONDER: Bill Barnett, Western Commissioner . . 0 -, 9 Z. 1. AYES: Lou LaAglia, Ray Weter, Bill Barnett 4 2 6 4 4 4 D p e . III. Adiournment The meeting was closed at 4:00 PM The scheduled agenda for Thursday, April 10,2014, was completed and the Commission adjourned and will reconvene Monday, June 16, 2014. De.V 0 LoD 1.296glia Presiding Commissioner, Lou Lapaglia Row lt)£L. i Ray Weter Eastern Commissioner, Ray Weter Bili-Barhett Western Commissioner, Bill Barnett 0 81Page Eur#Zill)612 D CERTIFICATION OF ELECTION RESULTS BY CHRISTIAN COUNTY CLERK To: Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett and Eastern Commissioner Ray Weter of Christian County, Missouri. The following is an Official Certificate ofEIection Results ofthe General Municipal Election held in Christian County, Missouri, on April 8, 2014. I hereby certify: SELMORE SPECIALROAD DISTRICT, CHRISTIAN COUNTY, MISSOURI FOR ROAD COMMISSIONER THREE YEAR TERM RICK HOUSE TOTAL VOTES CAST 14 TOM HUFF (DISQUALIFIED) TOTAL VOTES CAST 1 RICK WINSLOW TOTAL VOTES CAST 2 RICK BARNES (DISQUALIFIED) TOTAL VOTES CAST 1 J. BAKER (DISQUALIFIED) TOTAL VOTES CAST 1 JR. ROSSELIT TOTAL VOTES CAST 1 JACK BARKER (DISQUALIFIED) TOTAL VOTES CAST 2 JACK BAKER (DISQUALIFIED) TOTAL VOTES CAST 1 BELIEU (DISQUALIFIED) TOTAL VOTES CAST I CERTIFICATION OF ELECTION RESULTS I, Kay Brown, County Clerk/Election Authority of Christian County, Missouri, ® hereby certify that the foregoing is a full and accurate return of all votes cast at the above named polling place for all CANDIDATES and FOR and AGAINST ali propositions at said election as certified to me by the duly qualified and acting judges of said election. 1A*9-1 ty Clerk/Election Authority Christian County Missouri 0 .EEAL/kll %025 0- CERTIFICATION OF ELECTION RESULTS BY CHRISTIAN COUNTY CLERK To: Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett and Eastern Commissioner Ray Weter of Christian County, Missouri. The following is an Official Certificate ofElection Results ofthe General Municipal Election held in Christian County, Missouri, on April 8,2014. I hereby certify: STONESHIRE SPECIAL ROAD DISTRICT, CHRISTIAN COUNTY, MISSOURI FOR ROAD COMMISSIONER THREE YEAR TERM TERRY HILL TOTAL VOTES CAST 2 BRIAN TODD TOTAL VOTES CAST 4 SCOTTVANSCOY TOTAL VOTES CAST 1 DAVID WASHBURN (DISQUALIFIED) TOTAL VOTES CAST 1 NATHAN FLOYD (DISQUALIFIED) TOTAL VOTES CAST 1 GERALD BELLOVARY TOTAL VOTES CAST 6 GARY L. SMITH TOTAL VOTES CAST 1 JOSH TATE (DISQUALIFIED) TOTAL VOTES CAST 1 0 KEN COOPER (DISQUALIFIED) TOTAL VOTES CAST 1 CERTIFICATION OF ELECTION RESULTS I, Kay Brown, County Clerk/Election Authority of Christian County, Missouri, do hereby certify that the foregoing is a full and accurate return of all votes cast at the above named polling place for all CANDIDATES and FOR and AGAINST all propositions at said election as certified to me by the duly qualified and acting judges of said election. Gounty Cle-rk/Election Authority Christian County Missouri 0 ®55?Eei¥9* ,**i>epiltl#FC'-r UE-2211'*im'»! 0 CERTIFICATION OF ELECTION RESULTS BY CHRISTIAN COUNTY CLERK To: Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett and Eastern Commissioner Ray Weter of Christian County, Missouri. The following is an Official Certificate of Election Results ofthe General Municipal Election held in Christian County, Missouri, on April 8, 2014. I hereby certify: GARRISON SPECIAL ROAD DISTRICT, CHRISTIAN COUNTY, MISSOURI FOR ROAD COMMISSIONER THREE YEAR TERM MIKE STEVENS TOTAL VOTES CAST 12 MIKE MITCHELL TOTAL VOTES CAST 3 TIM STEPP TOTAL VOTES CAST 1 BRETT STEVENS (DISQUALIFIED) TOTAL VOTES CAST 1 RAYMOND STEVENS TOTAL VOTES CAST 1 BILL MITCHELL TOTAL VOTES CAST 1 GUERINS (DISQUALIFIED) TOTAL VOTES CAST I BENJAMIN LEWIS TOTAL VOTES CAST 2 0 CERTIFICATION OF ELECTION RESULTS I, Kay Brown, County Clerk/Election Authority of Christian County, Missouri, do hereby certify that the foregoing is a full and accurate return of all votes cast at the above named polling place for all CANDIDATES and FOR and AGAINST all propositions at said election as certified to me by the duly qualified and acting judges of said election. G 64.- C«unty Clerk/Election Authority Christian County Missouri 0 *)1412<&bill -1 , - 29*984& 0 CERTIFICATION OF ELECTION RESULTS BY CHRISTIAN COUNTY CLERK To: Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett and Eastern Commissioner Ray Weter and Danny Garbee Treasurer of the Billings Special Road District of Christian County, Missouri. The following is an Official Certificate ofElection Results ofthe General Municipal Election held in Christian County, Missouri, on April 8, 2014. I hereby certify: BILLINGS SPECIAL ROAD DISTRICT, CHRISTIAN COUNTY, MISSOURI Billings SDecial Road District OUESTION Shall the Billings Special Road District of Christian County, Missouri, levy an additional tax rate of thirty-five cents (.35) on the hundred dollars ($100.00) valuations, for a period 0 offour (4) years? 355 VOTED Yes 71.14% 144 VOTED No 28.86% NON-ELECTION FORROAD COMMISSIONER THREE YEAR TERM DAVID MOONEYHAM CERTIFICATION OF ELECTION RESULTS I, Kay Brown, County Clerk/Election Authority of Christian County, Missouri, do hereby certify that the foregoing is a full and accurate return of all votes cast at the above named polling place for all CANDIDATES and FOR and AGAINST all propositions at said election as certified to me by the duly qualified and acting judges of said election. 4 A Chunty Clerk/Election Authority 0 Christian County Missouri 8#48160#2*0 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 n April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 14, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attentlde Ni nie ·> 'R.,2 - .rf,f:al:i:.2 , ;4.1 Titld 1 - ' . - c .4,15 2:. -Statust>t: 3 ·Arrived u Lou Lapaglia Presiding Commissioner Present 8:40 AM Ray Weter Eastern Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Cheryl Mitchell Assistant Present 8:40 AM Norma Ryan Chief Deputy County Clerk Present 8:40 AM IL Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Development Administrator Todd Wiesehan, Cl Supervisor Richard Teague, and Scott vaught There were no minutes or financials to approve today. Motion/Vote - 8:45 AM Christian County Commission Discussion - Tiger Grant Application Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, and Scott Vaught. Todd talked about the Tiger Grant for Nicholas road which is an extension of Kansas Expressway and may go to the east or west. The money needs to be paid in 2016. The county's 20% share is $250,000. Lou said at some point if you don't accept the grant you will have to pay 100% Bill wants to postpone this contract. Ray wants to know if this money will come from the road funds. This meeting is continued until 4:15. The commission met at 4:15 pm with Todd Wiesehan and Sarah Fields with OTO regarding the Tiger Grant application. Ray asked we contribute 20% to where? Sarah said the way it works is OTO administers the grant and gets partial payments every 30 days. Bill said the amount is $500,000.00. 0 April Term Monday, April 14, 2014 8:40 AM 3 The amount would be $250,000.00 each from the county and City of Nixa. The amount would be due in 2016. Bill wanted to know if Sarah could get something from Nixa. All Sarah needs is a letter of commitment and Lou will take it to the meeting Thursday. They can take it from the pool. Bill asked if they will start at Greene county where Kansas ends and head to Weaver and then head to Nixa? Sarah is asking for it to continue from there to Christian county. Nixa is asking for it to go from Nicholas and 14. The environmental study would be done for all 3 corridors and then design a 2 lane to start and then do another grant to build the road. Lou said they can earmark $125,000 for 2015 and another $125,000 for 2016. Ray said what happens is if you don't do environmental work first is that when you do the road and want to use federal funds you would have to pay for the entire environmental study anyway. Lou asked for a motion to approve Christian County to establish a fund to continue with the Kansas Expressway extension for $250,000.00 to participate in a partnership with the City of Nixa for an environmental study if the grant is approved. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Common I & Common 11 Road Departments Bid Opening - Bid Opening-Cutting of Right of Ways 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Richard Teague and Scotty Vaughn. The Commission met to open bids for cutting of right of ways. They received one bid from Vaught and Co. From Crane, Mo. Mr. Lapaglia thanked Mr. Vaught for holding his price. The bid was for $57.00 per hr. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Richard Teague-Common I Road Department Discussion - State Bid Truck Purchase Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Cl Supervisor Richard Teague. The Commission met with Cl Supervisor Richard Teague to discuss the purchase of a truck using the state bid. His 2004 ford is falling apart and he has contacted Putnam regarding a state bid for a Chevy. They will get rid of the 2004. Mr Weter recommended upon receipt of the required paperwork, purchasing a new Chevy from Putnam for $38,643. 0 21Page April Terrn Monday, April 14, 2014 840 AM 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:36 AM Joey Kyle-Sheriff Bid Decision - Bid Decision-Equipment for Officers The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Rod Wells and the Sheriff regarding the bid decision for equipment for officers. Rod Wells wants to give the bid to EDt Plus out of Nixa based on the fact they are local and the price. The other places didn't bid or were priced based on availability. The Commission entertained a motion to award the bid to EDI. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett /0 Motion/Vote - 9:40 AM Joey Kyle-Sheriff Bid Decision - Bid Decision-Installation of Equipment The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Sheriff Joey Kyle and Rod Wells regarding the bid decision for installation of equipment. Radiophone is the only company that bid and he suggests that we accept the bid. The commission entertained the motion to accept the bid from Radiophone. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:40 AM Joey Kyle-Sheriff Bid Decision - Bid Decision-Vests for Officers The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Sheriff Kyle and Rod Wells to accept the bid for vests for officers. The Sheriff wants to accept the bid from Kelly's Police. They are closer and have everything in stock and the prices are within 5-20 dollars.$ 599.95 male and 1199.95 vest for female for level 3a vest. Bill asked if they use one vest and slide the plates in 3 and out. Lou asked if there are a lot of people that do this work. Yes, they are all over 31Page April Term Monday, April 14,2014 840 AM 0 the United States. Cheryl asked did Kelly's have the best price? Sheriff said the mileage and shipping for the others made the difference. The vests were the same with Southern Uniform. Southern didn't quote the female vest. The plates were cheaper by $20 and $30 dollars but you have to go to Carthage that negates the price difference. Sheriff said they don't buy as many plates. Rod said not everybody gets the plates. The third company was OMB and they were a lot higher. The Commission entertained the motion to accept the bid from Kelly's. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:06 AM Ken Davis-Public Administrator Discussion - Funeral Expense Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Public Administrator Ken Davis regarding funeral expenses for an indigent ward. Ken gave the commission a letter for a request for funds. Ken requested the county pick up the balance for the cremation and the estate will repay the county. Ken individually told the commission about the situation a week ago and they told him to proceed. The 0 alternative is to kick it over to the Coroner and the county would have to pick up the whole thing. The Commission entertained the motion to approve the expenses of $400.80. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:15 AM Bill Barnett-Western Commissioner Discussion - State Bid Boom-Mower Cutters Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with C2 Supervisor Brent Young regarding the state bid boom mower cutters. The county wants to piggyback modot. They want to buy two for a total of $60,590.00 They will pay for one now and the other in 90 days. This will replace two that will be pieced out or used for scrap. These will be purchased from Murphy Tractor. The commission entertained the motion to purchase 2 boom mowers. 41Page April Term Monday, April 14,2014 8:40 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:45 AM Christian County Commission Contract - ACH Contract Approval The meeting was attended by Commission Secretary Julia Maples, Donna Osborn, Karen Matthews, Christie Hirsch, Sam Yarnell, Holly Burnette, Theresa Campbell. The commission rnet with Ozark Bank Dan Mathena and John Darrow to approve the ACH Contract. The Commission entertained the motion to approve the ACH Contract. The change to the payroll department will begin today for new employees for the personal manual. Ray made the motion to make the change to the personnel manual and Bill seconded. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 AM PC Net-Marty Roach Discussion - Virtual Servers Discussion The meeting was attended by Commission Secretary Julia Maples, Brandon, Michael, Kelly Hall, Ted Nichols, Amy York, Josie Bock, Danny Gray, Sam Yarnell and Rance Burger. The commission met with PC Net regarding virtual server discussion. Marty Roach wants to discuss the updated server paper he passed around this morning. Sam asked if this would reduce the number of servers that we have. Brandon and Marty said we have the count down to where we need to be. Michael said this separates functionality. Sage will be a separate domain server. Sam asked if that changes the percentages at the top. That does not change. Collector will be 11%, $ 7,935.29, Assessor will be 29% $ 20,920.31, Recorder will be 27% $ 19,477.53 and the commission will be 33% $ 23,805.87. Marty said there may be one assessor server that does not need to be on there. That will change the percentages. It will only rearrange the percentages. Lou asked why it won't reduce the cost is we have one less server. It could reduce the license. It would be around $700.00. In the overall scheme it would be $71,339.00 and the percent will shift. Danny Gray wants to talk about the GIS server, what is the plan we have a $20,000.00. server that is 2 years old. Marty said we are using our backup and they want to use this server as a backup. Danny asked if we lose any speed. PC Net said no loss of speed. Just the backup at night will go to the server. Will there be enough room for the 2016 flyover. Yes, Brandon said they will have a few terrabytes. You won't have to buy a new server. If you have to buy a new SAND with the hard drives the top will be 20,000. Josie asked how much per drive? Marty will have to get that information. Ted asked are you 51Page April Term Monday, April 14,2014 8:40 AM talking $1000? Lou asked if you go with this do you have enough room to take care of your servers for the next 3 or 4 years. Kelly asked Brandon with what she has now, her problem with all the people looking she has been slow, will she still have that problem. It will perform at the same level or better. Kelly said we just have 10 servers so it will move the overall cost to $71,256.00.Ted asked if everything will be in the building? Mr. Weter asked about adding hard drives? Marty said this is going to be a change using our server as backup and that is separate with $11,972.00 And monthly $255 for backup. Mr Weter asked if there will be a cost sharing? There will be a $720.00 annual payment for backup software. The backup cost will be split apart like the other. Marty wants to cut the cost to $500.00. Lou will ask Mr. Housely if we need to bid this out? Julia will call Mr. Housely at this time to see if we need to bid. Kelly Hall said she will need a new server by June. Ted Nichols said Pulse is a totally different contract. Lou said since we are under contract do we still need to bid. Until we get an answer from counsel, we will need to put this on hold. Lou entertained a motion to continue until we get an answer from Housely. Ted thinks we will continue until we put this out for bid. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Mel Eakins-Great River Association Discussion - Riverdowns West Sewer Plant Pre-Bid Meeting The meeting was attended by Commission Secretary Julia Maples, Doug Stanage, Mike Burros, Jeffrey Fuzzell, Richard Eddy, Jerry Taylor, Doug Twigger, Lester Johnson, and Spencer Jones. The commission met with Mel Eakins regarding Riverdowns West Sewer Plant pre-bid meeting. Great River passed out a pre-bid meeting agenda. Jared Wheaton went over the agenda. The project location is in Riverdowns. This project dismantles the old treatment plant and relocates a plant from Gravois Mills to Riverdowns. The bidding process has been available from Great River since April 2. Jared is the engineer on this and any questions will go to Mel and he will forward to Jared and all questions will be answered. The time of completion is 120 days and there are substantial damages for delays in completion. There is a 10% retainage until acceptance of all work. The project falls under prevailing wage, we have DNR construction permit, flood plain development permit that Jared will work with winner of bid. Access of site during bidding contact Mike and he will get them in at 417-837-9211. If you can't get Mike, call Richard Eddy at 417-725-3569. Access to Gravois plant you can contact Jared. Mel now opened the floor up for questions. There have been some questions regarding electrical. The phase converter requires you use 250 volt breaker. That won't leave any margin. That won't match electrical code. Jared said the electrical designer is looking at this and is confident this will operate properly. A question was asked if you would hold them responsible when it doesn't work? tt will throw a breaker and shut something down. Jared said if they determine there is a problem they will have to issue a change of design 61Page 11 April Terrn Monday, April 14, 2014 8:40 AM 0 engineering. Mel asked Jared if they have reviewed the concern. It has been submitted to Schultz. They haven't reviewed it yet. Once they have reviewed they will respond. The life cycle cost is well over 20 years. Mr. Weter asked what is the cost barrier to using a 400 amp service. Ozark Electric said if they bring in 3 phase it will cost more to get the cost back. Jared said once they review the concerns they will issue an addendum within a few days to address any questions. Lou wants to make sure the county is assured what Ozark Electric brought up and make sure that we don't need more amperage and find out the county won't be on the line for more money. We will not do another NID. lf it is in there we need to meet the national code then we may have problems. Maximum load is 150 amps and that should be enough. Mel ended the pre bid meeting. Lou adjourned the meeting until the 4:15 continuance. III. Adjournment The meeting was closed at 4:15 PM The scheduled agenda for Monday, April 14, 2014, was completed and the Commission adjourned and will reconvene Thursday, April 17, 2014. Lou Lagdglia Presiding Commissioner, Lou Lapaglia Eastern Commissioner, Ray Weter 8,11 Barnett Western Commissioner, Bill Barnett 3 71Page MEE-TING All ENDE]25 0 Note: We request the following information in case we need to contactgou. Thankgou! Meeting: fiLf Date: , fe 14 4/ -Da.. ... 1 (2,0-q Name (flease print) Name (fleafe print) /1 9'fdon*k- (SLIC/65£74 Title CompangTitle Compan9/ business Address Cit, business Address Citg rhona number rhone number email address email address Ame ([leas, print) Name (fle'Ws print) Compan/Title Compang/Title business Acid ress 00 business Address Cit; rhona number rhona number emafil/ ad&Iress emauil addTress A DEFiCK 12€-Av€-5 Name (flease print) Na,.a (Fleasorint) . 1-2.I-STA-TE T-#tuct CEAH£1 1AcKJAL:Es ' .CompanWTitle CompanBitle 2.5-27 16 . ca'nATE ge-INGF/ELp business Address (Litg business Address Gig 3-20 -243-'937 rhona number Fhon,e number 1 add ress emaiil add ress 0 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.coin - Minutes - Thursday, April 17, 2014 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attebidee Name 1. 'r. t..:IL·t' 1 ..: , Title ,. 2 2 - a. + . Statusk... s. :.Arrived- >2 Lou Lapaglia Presiding Commissioner Present 8:25 AM Ray Weter Eastern Commissioner Present 8:25 AM Bill Barnett Western Commissioner Absent 8:25 AM Julia Maples Administrative Assistant Present 8:25 AM Norma Ryan Chief Deputy County Clerk Present 8:25 AM IL Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples and Diane May and Dorothy Wittorff-Sandgren. There are no minutes or financials to approve. Motion/Vote - 8:30 AM Jacklyn Aldrich-Special Education Director Chadwick R-1 Schools Discussion - Request for Support Community Block Grant The meeting was attended by Commission Secretary Julia Maples, Diane May and Dorothy Wittorff-Sandgren. The Commission met with Diane May and Dorothy Wittorff-Sandgren regarding the Start Smart program for Chadwick R-1 School. They are asking for close to a one million dollar grant. The application is due the 28th. Jacklyn Aldrich is the only one that has called and applied for this grant. What they are going for is the CDBG so they can construct the facility. They have to have an architectural report. Lou asked if this is 100% paid for. Diane said this all will be paid for by the grant or they will have to pay the difference. The public hearing will be at Chadwick on the 24th at 6:00 pm. They will have to have to have a copy of the minutes for the public hearing. The big thing will be the letter of agreement between the school and the county. Lou asked if the school is going to take care of filing and the county is only the applicant and the school is the sub applicant. The county will have some responsibilities, we will receive the award notice 63 and the information comes from the schools. The county will be in the role of administrators, they will receive the money. Jacklyn Aldrich and Dana Comstock arrived at 8:45. Lou asked when they think this will start. Jacklyn said July 1 is when this will start. MSU will be the administrator. The county sends the paperwork requesting the 1 April Term Thursday, April 17,2014 8:25 AM money, they deposit the money in an interest free account and then the county pays the bills. Dorothy said they have a lot of experience with the CDBG grant funds and they know how to handle them. Julia said this doesn't work like the everyone thinks, the county ends up spending a lot of time getting this done and does not receive any compensation. Ray thinks we need to talk to the school that has done this and see how it went for them. The town is Polo, Mo. lou entertained a motion to approve the commitment letter that we are endorsing the application fo the grant. It is contingent on the county counsel approving and the administrative work will be done by other than the commission. Two commissioners will attend Thursday the 24th at 6:00 pm at the Chadwick school cafeteria. RESULT: ADOPTED [UNANIMOUS] MOVER: Lou Lapaglia, Ray Weter AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 9:00 AM Trevor Croley-Croley Insurance & Bart Stead-Cox Health Plans D Discussion - Quarterly Health Insurance Review The meeting was attended by Commission Secretary Julia Maples, Benefits coordinator Holly Burnette, and Auditor Sam Yarnell. The commission met with Trevor Croley, Michelle Brown, My-Linh Smith and Bart Stead of Cox Health Plans regarding the quarterly health insurance review. Trevor has a couple of things to discuss. A review and state of the health plan. My-Linh presented a printout of Jan - March paid claims. It gives a list of where claims are being paid. If you take the medical and pharmacy you have over $245,000.00 in claims. They have received $183,000.00 from the county. Ray asked if there is a comparison of last year and My-Linh said there was not but she can run it. Ray asked if Cox has raised its procedure prices? The response was yes. My-Linh said they apply 10% but they are still right in line or below. Trevor said Cox is at a disadvantage. Bart said there is a charged amount and then a paid amount. Lou said they are basically negotiating with themselves. Lou said he doesn't see this coming to an end. My-Linh said what they are doing is starting a project with Cox Health that is changing how providers are being paid. Ray said you are talking about managed care. My-Linh said this is deeper than that. The provider will be paid on an average. Outcome based care. Ray asked about the chart and the different diagnosis. My-Linh said it could be the same person with different diagnosis. The last page of data is the top 25 medications. The graphs are just a representation of the first page. Trevor gave Cox a couple of questions to discuss. Trevor said we have a triple option plan and we can maintain it. Trevor ask My-Linh to tell us D what we can count on at renewal. My-Linh said as of 2015 to protect yourself from penalties you have to have one plan that covers. Those thresholds will include plan deductible, co insurance, medical co-pays and prescription benefits. Prescriptions are non traditional. The threshold will be HHS plans, that will be $6600 cap, our base is 5000 with 70/30 with max of 7500 without drug. So next year we will need to reduce the 21Page 0 April Tenn Thursday, April 17,2014 8:25 AM 2500.2 options will meet some of those plans so the question will be can we create the least expensive base plan. We need to have a least one compliant plan. The county would have to make sure the contributions don't exceed 9 1/2 % of salary. Trevor said we would try to find a plan that is as close to what the county pays today. That would not meet the 2015 plan. Bart said we are getting guidelines from IRS and HHS and we need to work together. Trevor asked with the size of this group can we do early renewal. Bart said it is too early. Lou said if we can renew early and buy another year into the plans that we have that may save the county another year. Lou ask what is the guidance that an employee can pay. Trevor said 9.5% Trevor said minimum 30 hours and minimum wage you could pass on $100 per month. As long as you have a compliant plan the affordability isn't really an issue. Lou entertained a motion to adjourn. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett 0 Motion/Vote - 12:00 PM Christian County Commission Discussion - One or More Commissioners May be Attending Ozarks Transportation Organization Board of Directors Meeting, Springfield, MO III. Adjournment The meeting was closed at 12:00 PM The scheduled agenda for Thursday, April 17, 2014, was completed and the Commission adjourned and will reconvene Monday, April 21,2014. Presiding Commissioner, Lou Lapaglia n Qa„ ID:ck Ray Wkiter 31Page 0 April Term Thursday, April 17,2014 8:25 AM Eastern Commissioner, Ray Weter Barheit Western Commissioner, Bill Barnett 41Page Christian Counly Commission 100 West Church St, Room 100 Ozark, MO 65721 3 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 21, 2014 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia Attendee Name P v.- 2- Title· ' Statut' v - *rrived F Lou Lapaglia Presiding Commissioner Present 8:50 AM Ray Weter Eastern Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Norma Ryan Chief Deputy County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. . There are no minutes or financials to approve. 3 Motion/Vote - 8:55 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Grandview Road Common 11 The meeting was attended by Commissiion Secretary Cheryl Mitchell, Jamie Melton and Anton Net Mary Pearson, Dogwood Pringting, Todd Weisehan and Karen Haynes. The County Commission met with Todd Weisehan regarding right of way for Grandview Road for Common 11. It is 660 feet along Grandview Road that will be transferred to Common 2 Road District. The owners have executed a right of way deed. Presiding Commissioner Lou Lapaglia entertained a motion to approve the right of way for Grandview Road. RESULT: ADOPTED [UNANIMOUSI MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Mary Pearson-Dogwood Printing Discussion - Printing Presentation The meeting was attended by Commission secretary Cheryl Mitchell, Todd Weisehan, Karen Haynes, Anton Net Jamie Melton and Mary Pearson from Dogwood Printing. 0 April Term Monday, April 21.2014 8:50 AM The Commission met with Mary Pearson of Dogwood Printing for a presentation regarding the new ownership of Dogwood Printing. Mary and Nancy Hoagland bought the business at the end of the year and have upgraded some of the equipment and have brought in a 2 color press. Tuesday they will have a ribbon cutting from 2-4. They do paper printing including banner, signs, books, and they did the Ozarks showcase. They still have some changes to make and invited the commission to come in and check it out. Lou asked if they do NCR and they do it in the print shop. Lou suggested that she talk to Danny Gray the Assessor regarding two and three part papers. Lou thanked Mrs. Pearson for coming in and the commission will make sure they are on the bidding list. Motion/Vote - 10:00 AM Kelly Vaught-Vendor Discussion - Asphalt Paving Products Presentation The meeting was attended y Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Michael Irley, B J Applegate, and Mayor Clint Ellingsworth. The Commission met with Kevin Hardee and Butch Mundle from Road Science for an Asphalt Paving products presentation. Kevin Hardee presented the commission with pictures. The paver has storage for 900 gallons of tac. The oil they use is a crs2p which is like a chip n seal. It allows you to lay things thinner. What they are talking about is using something that is used to lay 45-50 lbs per sq. yd. And the emulsion rate is less. It should come in at about 2.50-3.00 per sq. yd. You can deliver the tac and paving at the same ' time. Richard asked if this is good for thicker pavements. Kevin said this is a step above. Lou asked what the longevity and Kevin said 6-7 years. Lou said a little more than chip and seal. Richard said with the microseal they have reflective cracks come through and you will still have that with this. Ray asked what are you marketing, the product or the product and the machine. Kevin said they are really selling the materials. Lou ask if there are 2 separate things. They are going to use the tac and then use the aggregate behind it for Highway 160 used a high quality aggregate so it was around 4.00. Ray asked if they are asking for us to use this instead of asphalt. Richard said we would use this instead of microseal. Ray asked if the benefits of microseal is longevity. Kevin said a better ride. This makes more sense on more rural county roadways you are trying to maintain. It will be twice the amount of material as microseal but no more longevity; Ray is looking hard for the advantages to the county. Richard said this is like chip and seal and this is a treatment. It won't work for cracks and resurfacing. Richard said this is a surface treatment. Ray asked about what the cost factor. Richard wants to see what other county uses it. He wants to see if it is it as apples to apples. This is basically used by MODOT. Ray asked if there is a downside for plows and winter? Butch said the pictures are 3 years but it still seals and is bonded well. That is the key it keeps the water from getting in. When they put on the black sand it stays. BJ ask what weather will do to it. Kevin the rate of deterioration will be the same. Lou ask Clint for questions. Clint asked who has these. Apac in Kansas has these. Richard asked if we would be on the back burner for a mile. It would be end of May or first of June. Richard asked what it would take to get them down. 10 miles? Hannibal,Marysville and St. Louis would all look at that. Ray ask how much mircoseal do we use. Richard said on east side we only do 0 subdivisions in microseal. Bill Barnett said we don't use cold mix much any more. Clint 2 -liT g-e April Terrn Monday, April 21,2014 8:50 AM 0 said on a mile or 2 mile job it is cost prohibitive to use this machine. Lou said the only thing you could do was to accumulate or county and city would have to coordinate. Clint would be willing to do that to make it profitable. Ray asked if there is enough mileage with both sides of county and Highlandville to get a test bed down. East has 3 -4 miles and Highlandville has a mile this year West said probably not too much. Christian County is their focus but they would try to group with surrounding counties. Richard asked if Greene or Taney county has used these. It is more of a marketing strategy. Ray asked if we could come up with more of a project they would ask other counties to look. They would quote a sweetheart price to do this and get other counties involved. Ray asked if there is a season to do this. Kevin said end of May to 15th of September. Bill said they all think very highly of Kelly Vaught. Clint said if there is enough to get together he would be willing to go with his project this year as a test road. Ray said if we can get it together and the cost is equivalent. Lou ask Richard to coordinate with Clint, Bill. Lou thanked them for the presentation and someone will be in touch with them. Kelly Vaught came at 10:30. III. Adjournment The meeting was closed at 10:30 AM The scheduled agenda for Monday, April 21, 2014, was completed and the Commission adjourned and will reconvene Thursday, April 24, 2014. Lou La@0glia Presiding Commissioner, Lou Lapaglia Ray Wer¥, Eastern Commissioner, Ray Weter 0 31Page April Term Monday, April 21, 2014 8:50 AM 0 Bainat Western Commissioner, Bill Barnett D 0 41Page ....a all'11111 Image# 005453750004 Type: LAN Recorded: 04/21/2014 at 03:04:18 PM Total Amt: $33.00 Page 1 of 4 0 christian county Recorder ,0$853!m: KELLY HALL Recorder of Deeds (SEAL) Flle# 2014-00003845 *2014 pa3805 RIGHT OF WAY DEED r..1...1111:11.. 4-4 1-14 glaUVICW :wau- UU„£ 1 |ou j : rugni oI vvay-uranaview Koad Common 11) THIS DEED Is made and entered Into this 11th day of April, 2014, by and between Robert A. . Smith and Charis L Smith, of Christian County, Missouri, hereinafter referred to as "Grantor*, and CHRISTIAN COUNTY, MISSOURI, a political subdiviston of the State of Missouri, its successors, administrators and assigns all of which am hereinafter collectively referred to as "Grantee.» 100 W. Church St. *orn 100 03ark, ly\0. Gs7 at WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construcuon, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit"A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of Its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the sald Grantee and unto Its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictlons, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law: including, without limitation, Section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein granted, Grnd¢i' lioGd ' *teackettgitapj *,r,9&,1 '.'.'../'/',+I'...''*.F¥1. *Ul'··*f§*··car;**@i#**i*-*f'-;5/0 5,41·*2..'%t-f»I».J of£"r*.,2.9*4 ;*€37*iizf€Rfl'. r'4444444.6.3444*i 064:brt, 82 'li.:4411 ...inte·%*44*01@i.:lii,}94443#:4*Yitt,: 41¢4<*1,-- k ,M*N # t#yfl.,iti·.47 . , . ·!?ME©4]fr 4·4 1.ji,;14.·r·,.;·.,:0*44**%*j 44.1*11 ··10.··# '.r....· *1 ·)02:·, 1*i * . .4 d•q.4 ,,jl»%1444 29%410#404 *40*.·.;y. 2 - 4,Ii#66· i.,fi.,2.&0·4't 4,.41.*/14:6'1'*t 73»¢6·q., 491, M f ". ft #it..I444.}11,'11'-t,·;264'i' 44 ,A,if 5*#f·%@f''¢44(ify**Ar?,f-)1 &9fft*%11 '9*4%4:. 1 T . ,. ':./. ***2*34%%%%;illillilli./&..i, 14 Jit;d,«Fe<& 4..> ffE?*7¢+·9* ...t>74.0.#*.,4*.*':W,:,A ,}·*{·, . 44*%449 .44%4 ..1 4 &*44. 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P4::4,.....J::.f#..,1.:.p".:. *412*f6ildv>.412·«*219.fd 10 9 614-.aglk·,tlegillskit = 41,0.fak,9.449 4-:A '61· .•.117&/Al 0 Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, April 24, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia AudndeeNdiRebi-Bler?: 7234- t'.b: "*ii;% ill;Titl@T{ 221?j 54 4 ''13J€ffstd€#4214-9AFrieddff+ Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM Norma Ryan Chief Deputy County Clerk Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, Tex Beal, and Derick Reaves. The Commission approved Cart order 4/21/2014-1. For $115,586.60. Lou entertained a motion to approve the cart order. fRESULT: i -, , ·· ADOPTED [UNANIMOUS] 1 t. 1 -£ ···11 n /44 1 I j; I h MOVER: '' , Ray Weter, Eastern Commissioner r 4 . 3 F SECONDER: iki :Bill Barnett, Western Coh·imissioner °:4 -4 67 3.- 43 I : 1 AYES: · ,.- 2.Cou Lapaglia, Ray Weter,-Bill Aarnett i. rh .4 2 .1 Motion/Vote - 9:00 AM Derick Reaves-MACK Discussion - Dump Truck & Lease Purchase·Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor, Richard Teague, Adam Day, Tex Beal, and Derick Reaves. The Commission met with Derick Reaves with TriState Truck Center regarding Dump truck and lease purchase discussion. Derick passed out a book about the overview for the reason for the discussion. They set up this lease purchase program so you can have benefits both ways. At the end of the lease, you can keep it for a set amount or turn it back in and continue with another lease on a newer truck. Lou asked if this is self financed through Mack. Tex said they will find the cheapest rate and will not mark up the financing. The average rate is 2 1/2%. Lou asked if he does this with other counties. Tex said this is being done out of Arkansas, Mississippi and Tennessee for the last 10 years. The Company has put this together for Missouri. Bill asked how the prices compare to the state bids. Most of the state bid trucks are International. Derick said with the truck you are not financing the whole amount of the truck. If the truck is f April Term Thursday, April 24, 2014 8:55 AM 140,000 the buy back is 80,000. That is the amount you are financing. Ray asked if you take trade in. Derick said yes they do. Ray said once you are out of the state bid you must then bid the product from all vendors. Ray said so over 3 years you have $90,000 in payments on the truck and at the end of 3 years you pay another $80,000 then you are paying 170,000 for that truck. Lou asked what the difference is between us getting the financing or them. Lou asked how long the trucks last. Richard said 10-15 years. Richard said we have a lot of money invested in plows and equipment. Ray asked Richard if we traded in one truck would the equipment fit a new truck? Richard said they would just have to measure. Derick said they can spec the bed for the equipment. Bill said they did this with Case and the backhoes. Lou said the benefit of a Mack versus Peterbuilt Richard, do you think is the longevity. Tex said if they give a guarantee buyback, it will have to go by some of their specs. Lou said they are required to take the best or lowest bid. Ray asked what the difference in cost is if we use the state bid. Richard said $130,000.00. They have never had any problems. Ray asked if the lease term is 3 years. Is the warranty during the life of the lease. Tex said 5 yr. 500,000 engine 2 year 200,000. For the first 3 years all is covered except wear items. Richard said on bids trade in value makes a lot of difference. Lou said the longevity plays a big part in the cost. Lou asked if Mack has a financial arm. Tex said yes but they can sometime get better than Mack. Ray asked what they recommend in engine. Tex said the 11 litre for a better fuel mileage for a 1450 ft. lbs. torque. Richard said the state bids come out with 63 . snow plow options. Derick said they can spec it with the snow plow option. Bill said we would shop out local banks and see what we can get interest wise. Lou entertained the motion to continue until both sides analyze the truck needs and go see what is available and get back to the commission. RESULT: ADOPTED [UNAN[MOUS] MOVER: Bill Barnett, Western Commishioner SECONDER: Ray Weter, Eastern Commissioner. . , f r AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Chris King-E-Waste International, LLC Discussion - Recycling Discussion The meeting was attended by Commission secretary Cheryl Mitchell, Lee from recycling, Rance Burger The Commission met with Chris King of E-Waste International. The company is located in Springfield. They specialize in electronic waste. They would be interested in taking anything from Christian County. They can provide a storage container. Lou asked if the stuff needs to be stored separate. Only a tube television needs to be kept separate. They have a separate container where people can put items. There will be a list of what they can take. Lou asked if they need shelving. Lou asked if they would supply all the necessary apparatus. Chris said they would. Bill said he knows this is something that is needed and they appreciate it. Lou asked if this is something that will be outside or does (1 it need to be in building. Chris said they would prefer it to be inside. They have a weatherproof building 6x6 that they can place there. Lou asked Lee if they have the land 42|Page 1 April Term Thursday, April 24, 2014 8:55 AM to take care of them. Lee said yes behind the building. Chris said they separate it and send to another recycler or smelter. They do refurbish some television and flat panels. Lou asked about copiers and Lee ask about batteries. They take all batteries and copiers. The take anything we give them. Lou asked about the work load on the personnel. Lee thinks it is best that they take the stuffand put it in the bin. Ray asked if anyone else in the area is doing this. Lou asked if any of this will be a cost to the county. Chris said that is correct. Bill ask if they do this with any other counties? Chris said they do this with WCA in Springfield. Bill asked about them giving us a little bit of money? Chris said they can weigh this and give the county a check based on the general E waste minus the crt waste at 10 cents. The other suggestion is to do this on a one two or three month basis. Lou said once it is out to the public, it will always be. Ray said Bill is concerned about bidding this but he doesn't know how you would do that. The commission will need to talk to county counsel and think more about this. The loading will be taken care of by E- Waste. If the labor is an issue they can come and take care of all of it. Lou entertained a motion to consider this and get back to them on May 12th at 9:15 am. RESULT: : ADOPTED [UNANIMOUS] ·7 : f MOVER: Ray Weter, Eastern. C9mmissioner • r ' f SECONDER: Bill Barnett, Western Commissioner ic i ' AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:45 AM Christian County Commission Discussion - Capp Hill Ranch Road Update The meeting was attended by Commission Secretary Cheryl Mitchell, Rance Burger and Cl Supervisor Richard Teague. The Commission met to discuss the Capp Hill Ranch road update. Mr. Weter submitted for the commission study some conversation between John and him regarding 1.7 miles on Capp Hill road. The last.6 of a mile Richard says they grade. The turnaround is about 50' that is the county's. The deal was made in 96 or 97 if the residents would pay forthe chip and seal portion that the county would take care of the rest of the road. John has turned in some paperwork as to what the county needs to do. Ray said this is not a cut and dried situation. The situation we are in is a result of this 96 or 97 agreement. Lou asked if there are any written documents regarding the 96 or 97 agreement. Ray said no. The commission needs to decide what to do. The county commissioners as a whole did not accept the obligation. The lo year statute is what is causing this. Lou asked if we are talking about keeping the road graded after that? Ray talked to John about maintaining it as it was in 96 or 97. Lou wanted to bring up to him and Richard that to maintain that little bit of space are we are better off to chip and seal. Richard said it is less to chip and seal than it is to grade it however there is some drainage issues and the cost is significant to get it to the point of chipping and sealing. Richard said we need to do it right with the right of ways before we accept it. You can maintain the road as it is but you would still need the right of way for future. At this point we have no right of ways we maintain the road bed only. The existing road we can maintain as it is. It has two homes on the road. Richard said they only thing the homeowners agreed to verbally 31Page () April Term 8:55 AM Thursday, April 24, 2014 is to sign over the right of ways. Ray said if we are going to do this, he wants to do it with the right of ways. Richard said it is unclear who pays for the survey. Bill said that is probably a question for John. Lou said if we have been maintaining this are we obligated. Richard said it has been 3 years since the county has done any maintenance. John said after 5 years the county is not obligated. Ray said he could tell Richard not to spend any money on this road but we are in this 5 year window and the 10 year rule Still applies. Ray said the county got unofficially committed by a single commissioner but it was never in front of the entire commission. Lou ask if Ray wanted to put a motion where the Cl moves forward Richard said we can't do anything until July. Bill said you start the process. Ray entertained the motion to determine from legal counsel who is responsible for the cost of the survey and talk about this later. 1, 8 J. '1 1 RESULT: ADOPTED [UNANIMOUS] 1, b, MOVER: Ray Weter, Eastern Commissioner - 4, SECONDER: Bill Barnett, Western Commissioner + M . r fa 1 F d ¢ AYES: 4Lou Lapaglia, Ray Weter, Bill Barnett i" .9 L. 2,1 § 41 I¢ - Motion/Vote - 2:12 PM Joey Kyle-Sheriff Discussion - Equipment Discussion The meeting was attended by Commission Secretary Julia Maples and Rance Burger, Rod n Wells, and Rich Lewis. The commission met with the Sheriff Kyle regarding an equipment discussion. The meeting is postponed until a later date. Motion/Vote - 2:15 PM Joey Kyle-Sheriff Discussion - Supplemental Grant Discussion The meeting was attended by Commission Secretary Julia Maples, Rance Burger, Rod Wells, Rich Lewis and Holly Burnette. The commission met with Sheriff Kyle regarding the Supplemental Sheriff Grant. Sheriff turned the meeting over to Rich Lewis. Rich asked Holly if the grant would work better to do the grant once a month opposed to bi-weekly. They are reapplying for the same grant they got last year. There are two changes. The minimum amount the state is applying for is $30000.00 Lou asked if we are paying $27000 the grant will pay out the other $3000. There is a stipend for $1850 a year for base pay. Lou asked if they are putting this in the application. Lou commended Rich for taking this and making sure it works properly. The second thing is the previous year Sergeant and below was definition of deputy. Admin under sheriff will receive partial pay amount potentially. It will be a potential of 55 this year. It is still in legislation. The Sheriff said the money will be based on what's available. Legislature is trying to change for everyone but the Sheriff. Ray asked if there will be extra withholding. Rich said the grant will reimburse lagers, workers comp, and medicare/fica. Lou asked if that is how it works now? Holly will check. Rich said we are currently submitted through February. We will get the reimbursement and be caught up. Rance asked what number are we talking about in total dollars. Rich asked for $208513.33 this year and last year was right over 41Page April Term Thursday, April 24, 2014 8:55 AM $100,000.00 Lou entertained a motion to approve the funding for the grant continuance with the proviso that county counsel approve the grant. Rich will send this with approval of commission. RESULT: ADOPTED [UNANIMOUS] , MOVER: Ray Weter. Easter-h Commissioner -t . 2 SECONDER: 1 .1 11 -2 1, Bill Barnett Western Commissioner . • a w. e. 6 0 . AYES: - Lou Lapaglia, Ray Weter, Bill Barnett:1 -' Motion/Vote - 3:00 PM Travis Tindall-Nform Architecture Discussion - Lintel & Tile for Sheriff's Office Discussion The meeting was attended by Commission Secretary Julia Maples, and Sheriff Kyle. The commission met with Travis Tindall from Nform Architecture regarding Lintel and tile for the sheriff office. Mr Tindall started with the options for the floor. There are several different prices and it will definitely need to be bid. It will be impervious and won't absorb water. It is a solid and won't absorb water and it won't come up. It is expensive because of preparation. Just removing the flooring was $3160.00. you have to take it down to the concrete finish. With an epoxy sealing the most expensive is $14230.00. Epoxy alone is $6000.00. Lou asked if there is any smell associated with the n carpet. Joey said it is always some different smell. Lou asked if you put indoor/outdoor carpet what would that be. Travis said around $4000.00. Bill said he is for using epoxy himself. Lou said he agrees with Bill. Ray asked if this is smooth. Joey asked how soft it is. Travis said the epoxy flooring is poured. Lou said wouldn't it be better for them to put down carpet again if they turn the knobs to turn the water off. Joey said his first instinct is to do that. Travis said he recommends doing carpet tile. If they do get wet you can replace a small amount opposed to the whole room. Lou asked what that would cost. Around $3-$4 foot. The Sheriff said we should check into the cost effectiveness of the carpet/tile. Lou asked what that would be if you used that. Travis would guess around $5000.00-$6000.00. Lou asked if it was agreeable to the Sheriff. He said yes. Lou entertained the motion to have Travis work with Julia on the bidding process and the Sheriff to pick out the color for re-carpeting with the carpet/tile for the sheriff office. Next on the agenda is the Lintel. The two options to fix it is to go back to stone or to plaster. The plaster will be the cheaper way to go. Lou asked what the cost is. Travis said for stone you will probably be looking at $10,000 but at least $7500.00. if you go with plaster with metal framing and piaster attached to that will be around $3500 to $5000. Julia ask what is the disadvantage. It is similar to a stucco. Travis said the disadvantage is. It should last for at least 30 years. You need to make sure the patio above is sealed. Lou can do either way but do you want to put plaster on this building. They will make them match the stone. The average person won't be able to tell. Travis is being a little conservative. Ray said if we do a detailed description of what we do some other commissioner will be able to put stone later down the road if they want to. Bill said it is 0 not out in the open, you have to look up to see it. Lou entertained a motion to continue to move forward to get the prices prior to starting any work to replace the Untel with 51Page 0 April Term Thursday, April 24, 2014 8:55 AM plaster. Ray wants to have some idea what this is going to look like and what we will be getting. RESULT: ' - ADOPTED [UNANIMOUS] MOVER: ' Ray Weter, Eastern Commissioner - I . SECONDER: Bill Barnett, Western Commissioner' . 4 4 AXES: Lou Lapaglia, Ray Weter, Bill BarAett 1 Motion/Vote - 6:00 PM Christian County Commission Discussion - One or More Commissioners Will be Attending Public Forum for Chadwick Schdol Grant. Chadwick R-1 School, Chadwick, MO. The meeting was attended by Chief Deputy Clerk Norma Ryan, Eastern Commissioner Ray Weter, Presiding Commissioner Lou Lapaglia, Chadwick residents Dawn Simons, Ronald Martin, Bert Grove, Huba Rozell, Tonya Rains, Tony Rains, Terri Holt, Christy Hicks, Marie Day, and Amy Vanhouden, Dana Comstock, Jacqueline Aldrich, David Aldrich, Brian Fogle ahd Brad Irwin from Paragon, Dotothy Wittorff-Sandgren. The commission met at the Public forum for the Chadwick School Grant at the Chadwick R-1 School, Chadwick, Mo., to discuss the Community Development Block Grant. Lou turned the meeting over to Ray Weter. Ray started by saying one barrier we have is the very short time frame. The other barrier is getting the attorney's to get this worked out Dana provided the information for Mr. Housley and for Selinda. She is fine with any·thing the school wants to use. Lou said there still needs to be a cohesiveness between the county and the attorney. Our attorney has a conflict of interest because he cant serve us and the school. The school went ahead and used the documents that attorney Housely provided and they have been signed. Ray said in-his conversations some things we have --- - been cautioned about include the applicant paying the bills and-submitting the bills for reimbursement and hope the funds get there. Dorothy said once the grant is approved the grant administrator will submit all the bills forthe county. Ray said here is what we want to avoid is the Headliner printing we are expending funds and not being reimbursed. Dorothy said there is a five day turnover. Lou explained we spent almost 27 hours on another grant that was supposed to work the same way. Dorothy said the CDBG is pretty spot on. Jacqueline was assured that if they qualify all will go smoothly because they don't have the funds to pay either. The grant requested amount is $937.500.00. That is everything, it covers the building and the grant administrator. It doesn't cover attorney fees. Lou asked if they wanted the county to absorb the 8 hours of attorney fees. Dana said no they would help with that. Ray is wondering what kind of paperwork and tracking the county is going to have to ask the two secretaries to track. Dorothy said this is how it works. The engineer is in charge of the paperwork. It is turned in every month . The county is required to keep a copy of everything and so is the grant administrator. After it is over the cdbg will come and audit it all. Between the county, engineer, and grant administrator some will have everything. Ray asked if the grant amount was included the architecture. They just can't use it for attorneys. Jacqueline called Planning and Zoning and there are several things that Christian county requires that are not in the grant requirements and she has included this in the grant. Ray said 61Page D April Term „ Thursday, April 24, 2014 8:55 AM we are waiting on the attorneys to shake hands and Monday is the last day. The attorney's will need to come to an agreement by Friday. If that happens the commission will take this up on Monday at 8:40. There are several resolutions that the county will need to pass and they have a packet together in case they don't want to hunt down any existing resolution. Ray asked if prevailing wage had been calculated in the amount. Lou asked if someone was trying to change something with the attorney's . There is not a requirement that all three parties need to agree. Mr. Housely wants the agreement to . be between school, non profit and county. Lou said we need to keep in mind this is just an application. Dana said they are on a time constraint because Andy Papen called and said no one had applied and he would help them. Ray is looking from the perspective that they are going to get it. Ray asked who was going to get the two legal combatants together. Dana said they would work on this first thing Friday. Lou said as far as the attorney fees don't do anything yet. Ray said to summarize by the end of business Friday all will be nailed down and by 8:40 Monday the commission will take this under consideration and vote on it. Tony Rains wanted to know when it will be approved. June 21 is the deadline for a decision. It is all in black and white. If they don't have it all right they can be turned down. Ray asked if everybody there was on board and Lou ask if anyone had any questions. The audience wanted clarification that there is no tax, no match and no pay back, no bond issue. Lou asked if there is no opposition. Tony Rains wanted to make sure it is not going to raise taxes that this is all free money. Lou said 3 they need to remember this is a block grant from the government. Lou entertained the motion to adjourn at 6:39 pm RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner ': --- SECONDER: Lou Lapaglia, Presiding Commissioner T AYES: lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 6:40 PM , The scheduled agenda for Thursday, April 24, 2014, was completed and the Commission adjourned and will reconvene Monday, April 28, 2014. orow 4 Y Lou LaF6glia Presiding Commissioner, Lou Lapaglia 0 7[Page 3 April Term Thursday, April 24, 2014 8:55 AM 11, {Dit. i Ray Weter Eastern Commissioner, Ray Weter Biliarnett Western Commissioner, Bill Barnett 0 D 81Page Plifimp CERTIFIED COURT ORDER # 4-21-2014-1 D THE TREASURER IS ORDERED TO TRANSFER THE FOLLOWING: 2014 CART APRIL TERM 2014 RECEIPT: 24764 DATE: April 21, 2014 -pl- AMOUNT RECEIVED 295-420-221 111,586.60 CHECK # - 15.00% 16,737.99 BRIDGE ROAD MILES COMMON 1 297,51 29.67% 33,107.74 -- 280.69 27.99% 31,233.10 COMMON 2 BILLINGS SPECIAL 103.25 10.30% 11,493.42 GARRISON SPECIAL 24 2.39% 2,666.92 OZARK SPECIAL 102.97 10.27% 11,459.94 SELMORE SPECIAL 27.5 2.74% 3,057.47 . 11.1 1.11% 1,238.61 SOUTH SPARTA SPECIAL STONESHIRE SPECIAL . 5.3 0.53% 591.41 D- TOTALROADS 852.32 100.00% 94,848.61 TOTAL BRIDGE 16,737.99 TOTAL DISBURSED 111,586.60 1 , - LAPAGLIA,PRDING COMMISSIONER 199 1 0,2 ARDiSTT, WESTERN COMSS /1 RAY IfETER, E§TERM COMMISSfONE IN TESTIMONY WHEROF, I have here '" 8 set my hand and affixed the seal said Commission, at my office ir Christian County, this the 21st L day of April, 20 Clerk of the Christian Qknty Commiss] 4,,i RE*VED D APR 2 1 2{I14 1,4\ NAY BROWN COUNTY CLERK _.!f*kit-Rof,EL -i 509 Christian County Commission 100 West Church St, Room 100 519%.cap.,1/1 Ozark, MO 65721 ApriI Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, April 28, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attendee Wake Title ' Status' Arrived Lou Lapaglia Presiding Commissioner Present 8:40 AM Ray Weter Eastern Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Kay Brown County Clerk Present 8:40 AM Julia Maples Administrative Assistant Present 8:40 AM IL Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Chadwick Superintendent Dana Comstock, representing Chadwick Special Education Director Jacklyn Aldrich and Dorothy Wittorff-Sandgren from Missouri State University. The County Commission approved the minutes for April 24, 2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:47 AM - Cease Participation For the South Kansas Extension Project. Presiding Commissioner Lou Lapaglia said in a preyious meeting, the County Commissioners authorized $ 250,000.00, to be paid as matching funds to begin the environmental process to obtain a Tiger Grant for the South Kansas Extension. Commissioner Lapaglia said he spoke with Nixa City Administrator Brian Bingle, and Mr. Bingle indicated the city will not pursue the environmental studies for South Kansas Extension at this time. Presiding Commissioner Lou Lapaglia called for a motion to rescind a previous motion where the Commissioners voted to begin the process of contributing $ 250,000 for the South Kansas extension road improvement project. April Term Monday, April 28, 2014 8:40 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:45 AM Diane May-SMCOG & Jacklyn Aldrich-Chadwick School Discussion - Chadwick School Resolution & Agreements The meeting was attended by Superintendent Dana Comstock, Special Education Director Jacklyn Aldrich, representing Chadwick School District and Dorothy Wittorff- Sandgren from Missouri State University, Todd Wiesehan Planning and Zoning Administrator and Amelia Wigton, reporter for the Christian County Headliner News. The County Commissioners met with Superintendent Dana Comstock and Jacklyn Aldrich from Chadwick School District and Dorothy Wjttorff-Sandgren from Missouri State University to approve and sign the Community Block Grant for Chadwick School. Mrs. Aldrich said this grant will provide funds for Chadwick School to build a facility for early childhood development. Mrs. Aldrich said there is 6.9 million dollars available through this grant and Chadwick School is the only school district in Christian County that is eligible for this grant. Mrs. Aldrich said the criteria for this grant is that at least 51 percent of the citizens must be low to moderate income and they qualified at 54%. Eastern Commissioner Ray Weter asked if the school district attorney had spoken with the County Counselor. Mrs. Comstock presented emails of the conversation between the County Counselor and the Chadwick attorney. Julia Maples said the County Counselor prepared all the documents to be signed by the County Commission. The County will set up a checking account and will be responsible to handle the accounting of the expenditures. Mrs. Wittorff-Sandgren assured the County Commission that she has done many Community Development Block Grants and they have run smoothly. Presiding Commissioner Lou Lapaglia asked will the county pay out the money on the ; presentation of the Invoices. 21Page n April Terrn Monday. April 28.2014 8:40 AM Mrs. Wittorff-Sandgren said it will be reimbursed from the grant within approximately five days. Mrs. Aldrich said the grant writer is not paid. However, the administrator will be paid from the ten percent. Mrs. Wittorff-Sandgren said until the grant is approved no money is spent. The board will review the applicants for the grant administrator. Presiding Commissioner Lou Lapaglia called for a motion to approve the CDBG grant for $ 937,500.00, that will be administered by SMCOG and by a grant administrator. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Hedgpeth Road-Common 1 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commissioner met with Todd Wiesehan Planning and Zoning Administrator to review and approve the Right-of-Way deed for Hedgepeth and Elm Grove Roads to transfer 1,981 feet of additional right-of-way to the Common 1 Road District. The grantor is John Courtndy. Presiding Commissioner Lou Lapaglia called for a motion to approve the 1,981 additional right-of-way along Hedgepeth and Elm Grove Roads to transfer to the Common 1 Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Kelly Vaught -Vendor Discussion - Asphalt Paving Products Presentation The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Richard Teague, Rick Maggard and Highlandville Mayor Clint Ellingsworth, ' The County Commission met with Kelly Vaught representative of Infinity Asphalt. Mr. Vaught said it would be advantageous for the County to make a decision regarding their paving products sooner rather than later due to competition and supply and demand. 31Page 0 April Terrn Monday, April 28, 2014 840 AM Mr. Vaught promoted the spray filling that includes crack fill and a fog seal to fill the pot holes. Mr. Vaught suggested giving the Commissioners a demonstration of the spray filling. Mr. Vaught said this product, would save the county on equipment costs and labor. A demonstration of the product is scheduled for May 5th, 2014, from 1:00 to 2:30 p.m. on Mueller Road. III. Adjournment The meeting was closed at 10:40 AM The scheduled agenda for Monday, April 28, 2014, was completed and the Commission adjourned and will reconvene Thursday, May 1, 2014. Lou La0glia Presiding Commissioner, Lou Lapaglia 11,4 (DiL Ray VG@rer Eastern Commissioner, Ray Weter ilTarnem Western Commissioner, Bill Barnett 0 41Page FO-1 (slualueeifiv '9 uolinloseN 100409 )10!apetto : Z I.91,) Uoddns Jo ·tellet :luetulloeuv J.7 -4 .r CHUISTIAN COUNTY Lou Lapmglia f Presiding Commissione *,6, 0 - COMMISSION Bill Barnett D- 1 [A-3 100 W. Church &rect, Doom 100 Western Commissioner Ozark, Misgouri 65721 Ray Weter Phone: 417-581-2112 0 Fax: 417-581-5324 Eastern Commissioner April 21, 2014 - Jackyln Aldrich Chadwick R-1 School District Special Education Director 7090 State Highway 125 S. Chadwick, MO 65629 To Whom It May Concern: Consider this letter our support for the Chadwick R-1 School District's request for the county to apply for the Community Development Block Grant (CDBG). The County supports projects that would benefit low and moderate income persons. Please accept this letter as an endorsement for approval of this grant. Thank you in advance for any assistance you can provide to secure funding for the Chadwick R-1 School District and the Community Development Block Grant program. Sincerely, Lod Lapaglia, P ,mmissioner Bill Barnett, Western Commissioner Al, 4. 0 Ray Wet, Eastern Commissioner' Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper *t t.: \ 't ····· ·i' i ': hi?:4 13'32#Utf 46/-: t:1. : ' . 0.- ....4.46'11...t q.':0:+ .... Image# 005456930004 Type, LAN .'-4.- Reoorded: 04/28/2014 at 03:10:05 PM * /@NOERO,9,2 Total Amt: $33.00 Page lof 4: Christian County Recorder KELLY HALL Reoorder of Deeda Flle# 2014-00004113 6 SEAL% BK2014 pa4067 #2014-0057 RIGHT OF WAY DEED THIS_REED Is/mad» and entered Into this .A ) day , 2014, by and between -1 ORN K. L.6url-NEY of 1,4,90[/U,Mi , Missouri, hereinafter referred to as "Grantor, and CHIEISTIAN COUNTY, MISSOURI. a, politic£il subdivislon of the State of Missouri, its successors, administrators and assigns. gil of which are hereinafter collectively referred to as "Grantee." 00 \J. Chl/4>h S·b,cof-, 02)0/" 1 00 030rk, Ano, 45101 WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars .. ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and . sufficiency of which Is hereby acknowledged, does by these presents grant, bargain, sell, convey, s and confirm unto said Grantee, Its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use asa street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, 0 water, gas, sewer pipes, poles, wires, surface dralnage facilities, ducts, cables on, over, along, f across, and under the following described tracts or parcels of real estate In the County of Christian, g State of Missouri, to-wit: See Exhibit "A" attached hereto and incorporated hereln by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunitles thereunto belong or In any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of Its heirs and assigns that It Is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims: and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby watves any right to request vacation of the easement herein granted. 63 . -14(ol, fc,+91 /-Rood- torY\(Y\£,6 -33 -Emaaki/.1*-3 '- Re.420'.ara il : h I '.1 . 4 U..21 THIS GRANT and @asement shall, at all timed be deemed to be ancd shall be, a continLIng covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned G,antor has st gls dead the day and year flrst above written. STATE OF MISSOURI Attachment: 4-28-2014- Right-of-Way Deed Hedgepeth (1619 : Right of Way-Hedgpeth Road-Common I) )SS COUNTY OF CAwi·6+7*1) On this 21\* day of ·Arlprd , 2014, before me personally appeared Tohr, C. Va·r,4.4 , to me personally known, who, being by nie duly sworn, did state that he/she executed ttie foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, I hereunto set my hand and seal the date and year first above written. ARLENED,CHENEY A n 1 Notaty Public - Notary Goal Qiwu. th. LJUA-1,4/-- State of Misscult (P ttI.A. b. CMen ey QJ tan Public Commls:loned tor Ch,!Btlan CounW , My Commission Entms: August 12,2016 I Cqmmlsnlon Mumb81: 1618111 . :d Name) My Commission Expires: 8-,3 - 1 U: The Christian County Commission hereby accepts the Interest In real properly conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 7.04 - ay of pr·/ 1 2014 52, Al*glia, Pre@84C ommissioner Ray Mete Eak!60·Comr?lissliiner bit>BWOR. Bill Barnett, Western Commissioner ATTEST: A.A/(pv Couniy Clerk lacie,»kFWI©-8-93394 LE!* 1,4_ -El.: :Ely/MF¥fa · 16#9<.5/.14@5 DESCRIPTION - R/W A STRIP OF LAND FOR RIGHT-OF-WAY PURPOSES BEING A PART OF THE SOUTH HALF (SM) OF INE NORTHEAST QUARTER (NEM) OF SECTION 35, TOWNSHIP 28N, RANGE 2OW, THE BOUNDARY BEING MORE PAREUALRY DESCRIBED AS FOLLOWS: BEGINNING AT:AN IRON PIN AT lHE SOUTHWEST CORNER OF SAID SM OF THE NEK; THENCE N 01·22'34' 5 ALONG, 1}IE WEST UNE OF SAID NEM, 20.00 FEET TO AN IRON PIN ON THE NORTH RIGHT-OF-WAY UNE OF HEDGPETH ROAD (AS IT NOW EXISTS); IHENCE S 88'09'36" E, ALONG THE NORTH RIGHT-OF-WAY LINE oF SAID ROAD, 1986,89 FEET TO AN IRON PIN; WHENCE S 01'24'37" W, 21,15 FEET TO A POINT ON IHE SOUIH UNE OF SAID SM oF 1112 NEM·JHENCE N 88'07'38" W, ALONG SAID SOUZH UNE, 1986.88 FEET TO THE POINT oF BEGINNING. SUBJECT TO ANY· AND ALL EASEMENTS AND RESTRICRONS OF REcoRD. ALL IN CHRIsllAN COUNTY. MISSOURI. 3 - Wipiackete,919* i. 16 4 , t 1 Attachment: 4-28-2014- Right-of-Way Deed Hedgepeth (1619 : Right of Way-Hedgpeth Road-Common I) 420., 1 t l ,@@6@§ t ' .i t i COMMON OIVE 2-leadk•tilt*.,9G A,10 1 Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianeountyMO.iqm2.com - Minutes - Thursday, May 1, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Naind-./.. ·74:-fe * Title L A J" 1 1 Status /3 'Arrided« Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 00 The meeting was attended Commission SecretariCheryl Mitchell, Tim Rice representative for Invia Pavement Technologies, Common 1 Road District Supervisor Richard Teague, Common 2 Road Crew: Brandon Hall, Jason Stutesmon, Scott Grider, Mr. And Mrs. Bob Palmer, Highlandville Mayor Clint Ellingsworth, Donna Osborn reporter for the Christian County Headliner News and Rance Burger reporter for the Springfield Newsleader. The County Commission reviewed the minutes for April 28, 2014 and approved them. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill'Barnett Motion/Vote - - Court Order #5-1-14-1 The County Clerk presented Court Order #4-30-14-1 in the amount of $ 62,000.00 to be transferred to COLE from the Building Bond Fund. 00 Presiding Commissioner Lou Lapaglia called for a motion to approve Court Order #4-30- 11-1 in the amount of $ 62,000.00. 00 April Tenn Thursday, May 1, 2014 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Emergency Expenditure for Tree Removal Western Commissioner Bill Barnett said there were huge trees that had fallen across the road and closed the road that night. Commissioner Barnett said the next morning the trees needed to be removed to allow traffic flow. Commissioner Barnett said he contacted Mike's Tree Service to remove the trees to get the roads open. The total cost to have the trees removed was $ 5,595.00. Presiding Commissioner Lou Lapaglia called for a motion to approve the emergency expenditure for $ 5,595.00. Donna Osborn requested to have on record that she had a contention with how the 00 Tiger Grant was not noted as a specific agenda item. Ms. Osborn said in her opinion it should have been placed as a specific item rather than to have it done under the financials section of the agenda. Presiding Commissioner Lou Lapaglia said there were no documents signed and no money changed hands. Commissioner Lapaglia said the Tiger Grant was initiated by the City of Nixa and the City of Nixa decided not to pursue it. Commissioner Lapaglia said we wanted to pledge our support should the grant was given. Commissioner Lapaglia said he received a call from Brian Bingle the Administrator for the City of Nixa and the other two Commissioners were unaware of the discussion. Commissioner Lapaglia wanted to acknowledge for the minutes the $ 250,000.00 that was earlier pledged was no longer needed. Presiding Commissioner Lou Lapaglia said the Commission acted in good faith because it is a financial matter. Commissioner Lapaglia said feel free to take your complaint to Jefferson City. Donna Osborn said she wanted to make the Commission aware that it is difficult to keep up with them if it is not specifically noted in agenda. 00 21Page 0C April Terrn Thursday, May 1, 2014 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Tim Rice-Invia Discussion - Road Maintenance Presentation The meeting was attended Commission Secretary Cheryl Mitchell, Tim Rice representative for Invia Pavement Technologies, Common 1 Road District Supervisor Richard Teague, Common 2 Road District Crew: Brandon Hall, Jason Stutesmon, Scott Grider, Mr. And Mrs. Bob Palmer, Highlandville Mayor Clint Ellingsworth, Donna Osborn reporter for the Christian County Headliner News and Rance Burger reporter for the Springfield Newsleader. The County Commission met with Tim Rice, representative for Invia Pavement Technologies to give a road surface presentation. Tim Rice said he is road maintenance man, retired from MODOT and is currently employed by Invia Pavement Technology. Mr. Rice said they extract the oil from trees to make an emulsifier that is used to make many products such as Murphy's Oil Soap. Mr. Rice said his company develops different products to extend the life of the roadways. Mr. Rice said the asphalt emulsion is a fine aggregate in the product that can be spread at 2/loUis of a gallon per square yard. Mr. Rice said it has a specific chemistry to maintain the initial strength as it cures and is combined with a clay product to make it more durable. Mr. Rice said this is a consistent mixture that is a cross between fog seal and chip seal. Mr. Rice said this product compared to other products is cheaper and looks like an overlay surface. Presiding Commissioner Lou Lapaglia said we receive complaints regarding loose gravel when the roads are resurfaced. Commissioner Lapaglia asked how does this product work when resurfaced. Tim Rice said there is no loose rock laid on top because it is mixed into the product. Mr. Rice said they recommend .25 gallons per square yard of Invia Pavement Technologies for $ 2.50 per square yard to fill the gap between micro surfacing and an overlay. Jason Stutesmun asked how durable is this surface for snow plowing? 31Page 00 April Terri Thursday, May 1, 2014 8:55 AM Tim Rice said yes; it is durable during snow plowing. Mr. Rice said this past winter was a good test of it's durability. Mr. Rice said this product will not suffice for large cracks. Western Commissioner Bill Barnett asked how soon can the road be used after the application is made. Tim Rice said it depends on the temperature, dew point but generally the road that is being resurfaced can be open within one to two hours. Western Commissioner Bill Barnett do you supply the signs and flag men? Tim Rice said it can be done either way but it is cheaper for you to do the traffic control and the sweeping. Presiding Commissioner Lou Lapaglia asked how long does it last compared to a chip OD and seal. Tim Rice said this product contains UVA protection and estimates three to five years of longevity. Eastern Commissioner Ray Weter what happens to the product in the holding tank if the process is detained due to bad weather. Presiding Commissioner Lou Lapaglia asked if this product kept hot to be used. Tim Rice said they recommend 50 to 60 degrees to have the road cure properly. Eastern Commissioner Ray Weter asked are there multiple trucks to supply the work or would the work have to be scheduled. Mr. Rice said there are a limited number of trucks. 0D Western Commissioner Bill Barnett asked if the product will work with his equipment. 41Page 00 April Tenn Thursday, May 1, 2014 8:55 AM Mr. Rice said no it would not work with Commissioner Barnett's equipment. Mr. Palmer asked since you are providing the product but each entity mixes it on their own, what are you using for quality control. Mr. Palmer asked what do you do with base failure on the road? Mr. Rice said the road needs to be dug out and new rock laid and then surfaced with Invia. Brandon Hall said there is a road sample in Springfield that would be a good example. Donna Osborne asked is there a warranty. Mr. Rice said he thought there is a one year warranty but this product is a surface sealer 0D not chip and seal. Clint Ellingsworth asked where is the closest road to inspect.? Presiding Commissioner Lou Lapaglia expressed his appreciation for the informative presentation. Commissioner Lapaglia asked do you use the numbers shown in the letter. Motion/Vote - 10:00 AM Christian County Commission Bid Opening - Bid Opening-Virtual Servers The meeting was attended by Commission Secretary Julia Maples, Recorder Kelly Hall, Assessor Danny Gray, Collector Ted Nichols, Common 2 Road District Assistant Jason Stutesmun, P.C. Solutions Owner Rick Robinson and Noah Helterbrand and Ranee Burger reporter the Springfield Newsleader. Abacus Technology located in Springfield, Missouri, P.C. Net located in Springfield, Missouri 00 Layer 3 Technology located in Springfield, Missouri P.C. Solutions, Ozark, Missouri 51Page 00 April Term Thursday, May 1, 2014 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to continue the meeting to May 12th, 2014, at 11:00 a.m., for a bid decision. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Mike Younker-City of Sparta Mayor Discussion - Discussion of Appointment to TAC Board The meeting was attended by Commission Secretary Cheryl Mitchell, Spam City Mayor Mike Younker and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator currently serving as the Vice Chairman of the Ozark Transportation Organization and Sparta City Mayor Mike Younker. DO Mr. Wiesehan said the Ozark Transportation Organization is considering improvements on the rural roadways. Mr. Wiesehan said Danny Garbee from the Billings Special Road District has served on this board and his term has expired. Mr. Wiesehan requested the Commission to appoint Sparta City Mayor Mike Younker to serve on the OTO board to provide greater representation for the eastern side of Christian County. Todd Wiesehan said the Ozark Transportation Organization meet six times a year and have been meeting more frequently due to the coming MODOT sales tax initiative. Mr. Wiesehan said the OTO board meets at the Library Center on the North side in Springfield, Missouri. Presiding Commissioner Lou Lapaglia asked Todd Wiesehan for an update on the MODOT sales tax ballot language to the change in the ballot language Mr. Wiesehan said the ballot language to be presented to the voters in the November Election will be changed from 1 cent to 3/4 cent for road improvements. Western Commissioner Bill Barnett expressed his appreciation to Mike Younker for serving as Mayor of the City of Sparta. 00 Presiding Commissioner Lou Lapaglia called for a motion to approve Sparta City Mayor Mike Younker to serve on the Ozark Transportation Organization Board. 61Page C V) April Term Thursday, May 1, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:00 AM Christian County Commission Discussion - Reappoint Christie Hirsch to Board of Adjustment The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan, Planning and Zoning Administrator, to discuss the reappointment of Christie Hursch to serve as the Chairman of the Board of Adjustments. Mr. Wiesehan said the board will change next year when the county moves to a first class status. Presiding Commissioner Lou Lapaglia called for a motion to reappoint Christie Hirsch to the Board of Adjustments. RESULT: ADOPTED IUNANIMOUS] 0 MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:35 PM Kay Brown, County Clerk Change Order - Emergency Meeting Court Order Date Amendment The meeting was attended by Commission Secretary Cheryl Mitchell. The County Clerk requested an emergency meeting to amend the date of Certified Court Order #5-1-14-1 to Certified Court Order #4-30-14-1. The County Auditor notified the County Clerk the date indicated on the Court Order would have to reflect the month of April rather than May so funds are available in COLE to cover the cost of payroll for the end of the month. Eastern Commissioner Ray Weter said this was done today rather than yesterday because the scheduled meeting for the County Commissioners was today, May 1, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the date change on Court Order 5-1-14-1 to 4-30-14-1. D 71Page 00 April Term Thursday, May 1,2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett III. Adiournment The meeting was closed at 11:05 AM The scheduled agenda for Thursday, May 1, 2014, was completed and the Commission adjourned and will reconvene Monday, May 5, 2014. 0D Presiding Commissioner, Lou Lapaglia Ray WEer- Eastern Commissioner, Ray Weter barnem Western Commissioner, Bill Barnett 8 1 Pa-ge ilihiza'/91 00 CERTIFIED COURT ORDER # 5-1-14-1 STATE OF MISSOURI >Ss. COUNTY OF CHRISTIAN April 2014 Term, In the Christian County Commission of said County, on the Ist day of May 2014, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 62,000.00 from Building Bond to the following: 1/17 COLE (Leaving a balance of $ 505,250.00) IN TESTIMONY WHEREOF, I have €Ebut.r--22*, Plpsi in ommissioner hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 1st day Bill - ett, Wester Commissioner of May, 2014. 21 Li /UD f»•1 Tuk"-J Ray Weter Eastern Commissioner Clerk dfthe Christian County Commission 30 1024**'di**91 2 .,ee Service if f:f. rpan 417-725-4595 4,2211:byl p.5 104 ./;11.»3 2 0 MIKE'S TREE SERVICE INVOICE PO Box 1335 · Nixa MO 65714 . Tel: 4174725-6696 · Fax: 417-725-4595 www.mikestreeonline.corn ESTIMATE/CONTRACT • PROPOSAL GOOD FOR 45 DAYS INSURED WITH GENERAL LIABILITY. and WORKERS' COMPENSATION Slreet 4)2ax (OUL-ct. (.lanip/43&1)j#*f- P}Wo -71/4 Name pho Date 4133 ) 14 p..,oweD .120 Jobsite City, State an :1 Zip Code 13.4, /4/ 3-gto-9. . OD Truck ./Om> r'vuo lesli 4 . . OM Truck Estimate # Alt. Phone O Grapple Fa,9105.-4110 6 . · OTractor E 099( 14 Notes t· 0650C 14 0650D OSG - OSSG M Weather permitting, our schedule is funnigQ . weeks out. s ODR 2 REMOVAL: O bk -lie(- 0€ A 44 . /Me. ale. COST$ TRIM: COST $ STUMP GRINDING (Leave Ati Grindings): COST $ FV wil haul dif allwood and brush as wel as clean up thejobsite area, Idess otheifise indicated above, with the i TOTAL COSTS 1 exception of all the grindings hm stump grinang. However, you can expect some yard dents and a smag amount of 1 1 sawdust left on tha property. Ifyou feci your yaldistoosoft for heavy equipmenton theday the work lischeduled, i please caS us to rescheduleas we will not be held responsible for tire Wacks on the yard. Additionally,if you have a 1 7 -6 , sprinkiersystom pleasemark and turnitoff threedays prior tothedatgyourworkls scheduled and removeany items l ,2 ·523 - from the work area and path. /74: 1 4 Apel· 1 4 MIKE'fA:REESERVICE DateWork Completed 697' , PAYMENT IS DUE UPON COMPLETION OF SPECIFIED WORK. Please sand payment 10: MIKE'S TREE SERVICE, P.O. Box 1335, Nixa, MO. 65714 Anyunpaid lolat cost due shell bear Interest al the rate of eighteen percent (18%) per annum if not paid within thilly (30) days of Job completion. Customer shall pay all ,[reasonable attorney lees and court costs Incurred In cottecung any sums due under this contract The undefdgned customer accepts and agrces loall the telms above ntict forth and signs on behalf o f hls,herspouse, If any. named Date 1 customer skmature NOTICE TO OWNER: Failure of this contractor to pay those persons supplying materlats or servioes to complete thli contract shaII resultin the filing of a mechanic's lien on the propeny which ts the subject oflhts contrast pursuant to chapter 429, RSMo. To avoid this result you may ask U contractor for "Uen Waivers" from all persons supplying material or services for the work described in this contract Failure to secure lien waivers may result in your paying for labor and materials twice. «f : */i*ti*rQ,*•tYA: 4-94#ket:Pg@op -1.4 ..9.-/4.. 00 . i ree Service 417-725-4595 p.1 IER?fl·.b,18& · Mike's Tree Service ' PO Box 1335, Nixa MO 65714 · Tel 417-725-6696 I Fax 417-725-4595 I *www.mikestreeonline.com 3 fax TO: Jason FROM: Mike's TreeService Alutullille,16 1¥,Me b I lete ot:1 viL, 01,1 , lu,v . tippl uv u 1,1,1,uux, u 1 11 ,1,1,ic•••/, Christian County Road District . I FAX: 417-725-2110 PAGES: 5 ATT: Accounts Payable DATE: 4/24/2014 00 RE: Invoice for Tree Work (4) CC: PO#: 1415487-2 O Urgent O For Review O Please Comment O Please Reply O Please Recycle Hi Jason. Per ourconversation, please find attached our invoices for the treework we completed at the four locations: 14-0489 Moon Valley Rd [S of Trout) $720 1 + 1.1 134.5.00 ' 14-0562 Moon Valley Rd (N of Trout) $2,375 ) 14-0611 Jones - Boaz $1.250 1 14-0618 N. Owen Rd -Nixa 51,250 $5.595 - +0+8 6 Please mail the payment to Mike's Tree Service, PO Box 1335, Nixa, MO. 65714 at your earliest convenience. We appreciateyour business. Sincerely, Tina Crawford Mike's Tree Service Direct Une: 417-725-3227 00 Email: info@mikestreeonline.com .Sic#$2 +05· " '4.64'$ w »Packe€Pg>11 .:%#*-1 .0§ 417-725-4595 p.3 1531'A·*91 . i ree Service '441·11 . 1 MIKE°S TREE GERVICE INVOICE PO Box 1335 - Nixa MC) 65714 Tel: 417-725-6696 = Fax: 417-725-4595 e www.mikestreeonline.com. ESTIMATE/CONTRACT · PROPOSAL GOOD FOR 45 DAYS ' INSURED WITH-GENERAL LIABILITY and WORKERS' COMPENSATION Phone Date 4- 15 j }+ CutUt 'CHals-fin,3&*jUDs®t. @,NO-95/4 OD Truck Joi:)site N istreet /4006 v lul fa#Ac#-fuu:J) .. alf 1415489-2 06·rACk »w · Sral . OMTruck City, State·aphAR ac . . 9 OGrppte Kle I , Alt Phone Fax , _ . E]Trector Estimate# W E 099( .14 Notes · 0650C 1, 14- 0902- O650D _ OSG . 2 OS SG .2 ODR 2 weeks out. s IIi \ 6 -rkup (*47-6·7 - tt»00,/-/0-NUr c.tCk:= 214 .. Weather permitting, our schedule ts running . : COST$ 0 TRIM: 411 C=,1» ULk:9fk 1 66** 54<84<4&.*rr· 7'- s- Il---j=- --21 L- ,GtoRA- 99UP COST $ - COSTS €NE*!BEDING (Leave All Grin dg 7 971155 TOTAL COSTS c- 0 1 Wewill haul off al wood and blush as well as clean up the jobsite arem, Unless otherwise indoated above, wi# the El 1 exception of eU the grindings from slump grk,ding. However, you can expect some yard dents and a small amount or 1 please call Usto reschedulaas we will not be held responslbte for tiretracksan the yard. Additionany, if you have a -04 '7.5-: .=. g 1 =w dust left on tha property. 11 you feel your yard is loo softfbrheavy equipmenten the daythe work is scheduled, [ splinkler s,stem please mark and tum It oR three days prior to the date your work is scheduled and remove any ilams frnrotheworkaroa andpath. 5 1.*375-,° f J 53*2_ 16 A-#,i.(9 543 MIKE'S TREE SERV- Date Work Compteted-·---_____ Please send paymentio:MIKE'S TREE SERVICE. P.O. Box 1335, Nixa, MO. 657 14 PAYMENT IS DOE UPON COMPLETION OF SPECIFIED WORK. - Any unpaid total cost due $126 431.stal therate cleighteen percent (18%) per annum tl ndi;232EErty (30) days ot tot, completion. CustomershaD 0 reasonable attorney fees and coult costs Ineuned In cotlecllng any sums due under Ws contract. The undersigned customer accepts and agrees to all the temt met forth and signs on behalf of hiwher wpouse, Iranr, named Da Customer Signature NOTICE TO OWNER: FaHure of this contractor to pay those persons supplying materials cr services to complete this contraet shall result i filing of a mechanic's lien on the property whichis the subjectof this contract pursuantto chapter 429, RSMa. To avokithis result you ma $ contractor for 'Uen Walvers' from all persons supplyIng materlaj or sen®es Tor thework described In this contract Fairure to secure ffe.. ....1 may result In your paying for tabor and materials twice. - 9·*r'· P««,Stv « 5 c - u€Backetfg. 12..:, rmeservtoe 41 /./23-4090 P., 1724* -· -- *---0-4 MI IKE°S TIREE SERVICE sit 4.1 0 PO Box 1335 • Nixa MO 65714 INVOICE Tel: 417-725-6696 0 Fax: 417-725-4595 o www.mikestreeonline.com ESTIMATE/CONTRACT PROPOSAL GOOD FOR 45 DAYS ' · Name gre,a (/ou,9 . C.*9,ALFil & DEfr,4 09 940-,79[ Date 4//0/,4 /'' INSURED WITH GENERAL LIABILITY and WORKERS' COMPENSATION - Phone Street *002 4240 20 . Jobsite OD Truck tky. Statead zincode p . R)# /4)5489-2 O M Truck 149€yrits CGS'714 '. . [!Grapple Fax ' · .· OTractor Estimate # ·. 1Alt. Phone E 099C 14 14,6451 + . . Notes 06500· liz 810 12),CiA(t.4.OZ<(Dr?21 - 0650[3 OSG OS SG Ut/ ODR Weather permitting, our schedule is running '1-7 weeks out. . S MI REMOVAL: COST$ O. TRIM: -COST $ 1 (EFBP GRIN[iiNG (Leave All Grindinilmt,1.,kis-rwp.-8j 20*7,4 ..£42£1644 COST$ We will haul off alt Wood ind brush as wall as dean up thu jobsite area, unless othoiwise indicated obove, with the TOTAL COSTS exception 01 911 the grindings from st,Imp grindIng. However, yaucan expect some yard dents and a smal amountof 1 sar# dust len on theproperty. ifyou feet youryardistoo soft for heavy equipment on the day the work b schatiulmd, 1 FWDP. 70 prease cail us to reschedule aa we 11 not be hetd responsible for tjre tracks on the yard. Additionally, if you hava a , sprinkler systompleasemark and lumitor! three days prior tathe date your work is schedtled and remove any items i trom the work area and path. 2-no.i J 73/,71, MtKE'S TREE SERVICE_- .......... .-... I -I--.--gat&-Wefli-Gemplete+----___.__ PAYMENT IS DUE UPON COMPLETION OF SPECIFIED WORK. ease send payment to: MIKE'S TREE SERVICE, P.O. Box 1335, Nixa, MO. 65-Ill_ derestal the ramm·nmmeen·pernttte*Yper·=miitlriiEEialdwithin thl,Ky (30) days of jobcompietion. Customer shall p reasonable attorney fees and coud costs incurred in collecting any sums due under this contract The undersIgned customer accepta and agrees to ali the terms Any unpaid total ast due $ set forth and signs on behall al hlsmer spouse. W any, named Date Customer Signature NOT(CE TO OWNER: Failure of this con#ractorto pay those persons supplying materials or services to complete this contract shall result it nlIng ora mechanic·s Nan on the property which Is the subject of this contract pursuant tochapter 429. RSMo. To avoid this result you may contractor Yor "Lien Waivers- from all persons supplying material or services for the work described In tnts contract. Failure to secure Nen may result In your paying for labor and materials twice. fRAC;1*ifg'#13* :- J0 141€11924 CERTIFIED COURT ORDER # 4-30-14-1 (Date Amended from 5-1-14-1) STATE OF MISSOURI F SS. ' COUNTY OF CHRISTIAN April 2014 Term, In the Christian County Commission of said County, on the 30th day ofApril 2014, the Attachment: Court Order #4-30-14-1 (1620 : Approve Minutes & rinancials, following, among otherproceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 62,000.00 from Building Bond to the following: COLE (Leaving a balance of $ 505,250.00) IN TESTIMONY WHEREOF, I have Lod Lapaglia, Pks#ing C ommtssioner hereunto set my hand and affixed the Seal of said Commission, at my office Abl€N r in Christian County this, the 30th day ' - ett, Wes:terA Con imissioner of April, 2014. 11 tjE k CL 01 4 Ray Wete Eastern Com-missioner Clerk oa the Christian County Commission 3D Am Fa®?409*141 pcmumme ®PCSolutions 410 E South St Ozark, MO 65 Phone: 417-581-4 FAX: 417-581-4 Bill To Ship To Quote Julia Maples Date Number Christian County Commission 15956 04/30/2014 100 W Church St Room 100 Ozark MO 65721 USA Bid for parts according to Page 16 (Pricing SheeO of Invitation to Bid. Provides: 2x Dell PowerEdge R520 VM Servers (21[8Core CPU, 96GB RAM, 6x 1(}Be NIC, 2x 10GBe Converged [iSCSI/FCoE] NIC, RIPS boot, Redundant PSU) 1x Dell PowerEdge R520 Hybrid Server (2x6Core CPU, 9668 RAM, 6x IGHs NIC, 2x 10(}Be NIC [iSCSI/FCoE], Redundant PSU, 16TB RAID 10 SAS, Windows Server 2012R2) * 1x Dell PowerVault NX3200 (12TB RAIDG SAS Hot Plug, 4x 10GBe, 2x IGBe, Redundant PSU) ** -- Warranties on Dell systems are ProSupport 24X7X4Hr Response for 3 Years Licensing ,·-,6x Licenses ofWindows Server 2012R2 (12 VM total) ( Ox User CAL Lkomplete Backup Solution: StoreGrid Virtual Machine Hybrid Backups 13TB Offsite Backup Storage Backup seed service included. Billing on this bid is annual for 1 year of service. It may also be billed monthly. * To maximize efficiency and provide the best possible backup and recovery scenarios, one server capable of participating in a Vmware or i Ilyper-V cluster is modified to provide complete local backup storage, in this way, except in the case of a total loss recovery, typical j restores are instant. This also allows virtual machine backups to be instantly booted directly on the backup machine. Also, this server ; performs backups and offsite replication to avoid the main VM servers being loaded with those tasks. ** Windows Storage Server 20012R2 powered to provide a homogenous environment with native Hyper-V support. A second unit can be added for additional redundancy, buta 10GBe switch is required for active-active failover. Without it, the connections must be switched i manually. The invitation to bid did not ask for a switch. Qty Description Price Subtotal Discount Total Infrastructure 2 Dell PowerEdge R520 Virtual Machine Server 7,849.00 15,698.00 15,698.00 1 Dell PowerEdge R520 VM Boot / Hybrid Storage Server 13,825.00 13,825.00 13,825.00 1 Dell PowerVault NX3200 10,699.00 10,699.00 10,699.00 1208 RAID 6 SAS SE#*#*1*351 PC Amng 122.1*41 I PC5olutic 410 E South St Ozark, MO 65 Phone: 417-581-4 FAX: 417-581-4 Bill To Ship To Quote Julia Maples Date Number Christiart County Commission 04/30/2014 15956 100 W Church St Room 100 Ozark A[O 65721 USA Qty Description Price SnbtotaI Discount Total Licensing 6 Microsoft Windows Server 2012R2 Standard 799.00 4,794.00 4,794.00 14 Microsoft Windows Server 5 Pack CALS 200.00 2,800,00 2,800.00 Backup Solution 3 StoreGrid Annual 3 Host / 6 Socket Vmware/Hyper-V 120,00 360.00 360.00 backup licensing - Annual 12 Datavault Local Offsite Backup Storage - StoreGrid 260.00 3,120,00 3,120.00 Replica Bulk 13TB - Annual Note: Backups from VM servers will be seeded to the underground to get backups started right away. In case a total loss recovely is required, the full backups can be brought back from the underground by hand and directly booted to facilitate quick restores. Items not in the invitation to bid that are required to complete the bid 3 Category 6 UTP Patch Cable - 3FT 6.99 20.97 20.97 Sub Total: 51,316.97 51,316.97 Total: $ 51,316.97 4** I :12'.r./ -'4/ Ill" I *RacketfP9516i ,.·.&4,..4,=s»-§ A ". 1. ..54.· 17:76@ACE«Mf E 21 QUOT- Abacus jr, Iii· 1 ; I tic. Number AAAQIE Ba:.-r.'"11•e..imparL#Sv. 1835 E Republic Rd, Suite 200, Springfield, MO 65804 Date Apr 30,2[ t. 417-761-6800 f. 417-823-0744 Sold To Ship To ; Your Sales Rep Christaln County Commission Abacus Technology Justin 100 W Church Street 1835 E Republic Rd Room 100 Springfield, Missouri 65804 Ozark, Missouri 65721 Phone Phone 417-823-7171 Fax Fax Terms P.O. Number Ship Via Line Qty Description unit Price Ext. Pric 1 1 1 HP Care Pack Hardware Support -3 Year Extended Service - 24 x 7 - $964.70 $964.7 f On-site -Maintenance -Parts & Labor -Physical Service 2 2 HP 500 GB Internal Hard Drive - SATA - 7200 rpm $192.96 $385.9 2 3 1 HP AC Power Supply - 460W $204.01 $204.0 : h 4 5 HP 4 TB 3.5" Internal Hard Drive - SATA - 7200 rpm $809.02 5 1 Storagecraft ShadowProtect Virtual 12 Pack $2,995.00 $2,995.0 00 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBUSHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A UMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, *pidletpoliKE 40'@¥ 9, 74// I I A ;*@„- w*- 1. .·A-- i.·r Created on 05/01/14 09:01:36 by QuoteWerks 1 Line Qty Description Unit Price ! Ext. Price 0. 6 1 HP ProUant DL380e G8 2U Rack Server -1x Intel Xeon E5-2407 v2 $2,081.48 $2,081.4 2.4GHz - 2 Processor Support - 8 GB Standard - 6Gb/s SAS RAID Supported, Serial ATA/600 Controller - Gigabit Ethernet - RAID Levet: 0, 1,1+0,5 -460 W SubTotal $10,676.2: Tax $811.3! I Shipping $0.0{ 1 Total $11,487.6( 5 3 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBUSHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPUED, INCLUDING BUT NOT UNITED TO ANY IMPUED 3 WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE UABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, ..... 4 «+B U.01. IM.. - Meacket#98:318, k,1>hil/y™»a >,t-* · •. · Created on 05/01/14 09:01:36 by QuoteWerks 1 ..... - .1 - 44£i@4% *71 .-1. , I QUOT- CD Ab acus 1 : . ill i ': r,c· Number AAAQ12 t,[ 6 -6• C.'411.I,·2.5171:w• A·.0!,tr-C 1835 E Republic Rd, Suite 200, Springfield, MO 65804 Date Apr 30,2( t. 417-761-6800 f. 417-823-0744 Sold To : Ship To Your Sales Rep Christian County Commission Abacus Technology Justin 100 W Church St 1835 E Republic Rd Roorn 100 Springfield, Missouri 65804 Ozark, Missouri 65721 Phone Phone 417-823-7171 Fax Fax Terrns . P.O. Number Ship Via Line Qty Description Unit Price ' Ext. Pric j 1 1 HP Care Pack -3 Year - 24 x 7- Technical - Electronic Service $1,525.70 $1,525.7 · 2 1 HP MSA 2040 10Gb Short Wave ISCSI SFP+ 4-pack Transceiver - For Data $950.64 $950.6 Networking, Optical Network -1x 10GBase-SW , 3 18 HP 900 GB 2.5" Internal Hard Drlve - SAS - 10000 rpm - 1 Pack $613.24 $11,038.3 2 63 4 1 HP 2040 SAN Array - 6Gb/s SAS Controller - RAID Supported - 24 x Total $7,222.12 Bays - Flbre Channel - 2U Rack-mountable 114 / 1 .1 ,1 1· 1 - 3 1 1 .1 1 1 PRICES SUBJECT TO CHANGE -PRICES BASED UPON TOTAL PURCHASE · ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A UMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR ,.., FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING aUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, C.iR@kete.Eg,/119, 41 Y - '212 94% /0.3,9.4 ' Created on 05/01/14 09:03:10 by QuoteWerks . W D I. - W. I. ./4 =.4 /1 I. 40:94€* 1 Line Qty Description Unit Price . Ext. Price SubTotal $20,736.71 Tax $0.01 Shipping $0.0[ Total $20,736.71 Attachment: Bids for Virtual Server (1622 : Bid Opening-Virtual Servers) PRICES SUBJECT TO CHANGE - PRICES 8ASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO Be BILLED AT PUBLISHED RATES FOR EACH ACTIvtTY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ONA DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITHREGARD TOANY LICENSED PRODUCTS, WE SHALL NOT BE LIABLE FORANY LOSS OF PROFITS, BUSINESS. GOODWILL, DATA, INTERRUPTION OF BUSINESS, 4*Packet,ilig:20, /*:"5>.%....0 -l'...4 . Created on 05/01/14 09:03:10 by QuoteWerks . .... -Ill .. AW*b?aff#k 3%*fat.**i= 8?e 2t QUOT- 0 Abacus h., 1„.: i ...* Number 8.-1.·¥ r.'ll 1!44,2..in61:1.4 ni.148=. AAAQ13 1835 E Republic Rd, Suite 200, SprIngneld, MO 65804 Date Apr 30,20 t. 417-761-6800 f. 417-823-0744 Sold To Ship To i Your Sales Rep Christian County Commission Abacus Technology Justin 100 \A Church St 1835 E Republic Rd Room 100 Springfield, Missouri 65804 Ozark Missouri 65721 Phone Phone 417-823-7171 Fax Fax Terms P.O. Number Ship Via * Line Qty Description Unit Price . Ext. Pric, : 1 14 WINDOWS SERVER 2012 CAL 5USR EN/FR/ES/XC LIC $145.27 $2,033.7 . 2 6 HP Microsoft Windows Server 2012 R.2 Standard 64-blt - License and $741.86 $4,451.1 , Media - 2 Processor - OEM - PC - English, French, German, Italian, Spanish -- - .t.1,21......li 3 3 HP ProCurve Gigabit Ethernet SFP+ Transceiver Module -1x 10GBase-SR $546.24 PRICES SUBJECT TO CHANGE · PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT UMITED TO ANY IMPLIED 7 WARRANTIES OR WITH REGARD TO ANY UCENSED PRODUCTS. WE! SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, L J deacti€RO@LE created on 05/01/14 09:04:16 by QuoteWerks 2...%4r.al.fi L.1 ; Line Qty Description Unit Price i Ext. Price 4 3 HP NC523SFP Fiber Optic Card - PCI Express x8 $646.31 $1,938.9 === 5 3 HP Care Pack Hardware Support -3 Year - 24 x 7 x 4 Hour - On-site - $483.05 $1,449.1 Maintenance - Parts & Labor - Physical Service m 6 3 HP Ethernet 1Gb 4-Port 331T Adapter - PCI Express x4 -4 Port(s) -4x $314.74 Network (R]-45) - Twisted Pair - Full-height, Low-profile 'TT 7 6 HP 300 GB 2.5" Internal Hard Drive - SAS - 10000 rpm $234.82 $1,408.91 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIF[CALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING fUT NOT UMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY UCENSED PRODUCTS. WE SHALL NOT BE UABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, .....9.... :.. ....4...: L.'.I' ?4.Packet Pg?22,1 4#At %Ui 45 . •», '9-< + Created on 05/01/14 09:04:16 by QuoteWerks . - *» €,L ...19,908. *215%49% , Line Qty Description Unit Price Ext. Price 8 30 HP 8GB (lx8GB) Dual Rank x4 PC3L-10600 (DDR3-1333) Reg CAS-9 LP $136.13 $4,083.5 Memory Kit/S-Buy - 8 GB (1 x 8 GB) - DDR3 SDRAM - 1333 MHz DDR3-1333/PC3-10600 - ECC - Registered - 240-pin - DIMM 9 3 HP ProLIant DL36Op GS lU Rack Server -2x Intel Xeon E5-2640 2.5GHz $4,082.72 $12,248.1 1 - 2 Processor Support - 16 GB Standard - Serial Attached SCSI (SAS) r-I.U.1.11.11.- 1. 'UJ IWI / 11.-L41 Vul /#1 + . v*- • 6-'H.1 Vpwl -' I-' 'I .--1 --1 ' -1-7• RAID Supported Controller - Gigabit Ethernet - RAID Level: 0,1,1+0,5, 5+0 - 460 W SubTotal $30,196.9' Tax Shipping Total $30,196.94 J PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DEUVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTK, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED U' WARRANnES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, %@a*41¢2.v,#13 Created on 05/01/14 09:04:16 by QuoteWerks /OV= J Ul J QUOT- Abacus fl., 1.t· i ·a,c. Number Am..0,116.,r..inw:I.¥n•.*I,m.r. AAAQ13 1835 E Republic Rd, Suite 200, Springfield, MO 65804 Date Apr 30,2C t. 417-761-6800 f. 417-823-0744 Sold To : Ship To i Your Sales Rep Christian County Commission Abacus Technology Justin 100 W Church St 1835 E Republic Rd Room 100 Springfield, Missouri 65804 Ozark, Missouri 65721 Phone Phone 417-823-7171 Fax Fax Terrns P.O. Number Ship Via Line Qty Description Unit Price Ext. Pric j 1 1 HP Care Pack Post Warranty Hardware Support - 1 Year Extended Service - $1,444.61 $1,444.6 .! 24 x7x4 Hour - On-site - Maintenance - Parts & Labor - Physical Service , 2 7 HP SFP+ Module - 10GBase-SR $1,027.91 $7,195.3 ! 0 3 2 HP AC Power Supply - Internal $309.91 $619.8 1 9 PRICES SUBJECT TO CHANGE -PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED. GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT UMITED TO ANY IMPUED /-h WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA. INTERRUPTION OF BUSINESS, L 7 EK@@0mG,4,: , . Created on 05/01/14 09:06:26 by QuoteWerks , ..=1.- - W. - 1*2:GNE wit.'+ 43€4*' ®13 3-2£1;2> : Unis Qty Description Unit Price Ext. Pric- 4 1 HP 5820-14XG-SFP+ Switch with 2 Slots -4 Ports - Manageable -4x $9,214.94 $9,214.9 Rl-45 - 17 x Expansion Slots - 10/100/1000Base-T - Rack-mountable SubTotal $18,474.74 Tax $1,404.08 | Shipping $0.00 i Total $19,878.82] PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS o R IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED ARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, ff#Pcketege25 .4.*AV//4ti =34%- 4: i ;+•.4.,+y:414 .4 4. Created on 05/01/14 09:06:26 by QuoteWerks Page 2 or 2 ,*&6, *:2.,C 1.2 Layer37'echnology Christian County Commission Prepared by: John Horton Date: 04/23/14 Servers: HP DL380p 68 Dual Intel XeonE5, P420i/512mb Cntlr 3 $ 3,850 $ 11,550 HP 16GB Memory 18 $ 219 $ 3,942 HP 146GB SAS 15K Hot Pluggable Drives 6 $ 329 $ 1,974 HP Slim 12.7mm SATA DVD Optical Drive 3 $ 90 $ 270 HP Ethernet 10Gb 2 Port 530 SFP+ 3 $ 639 $ 1,917 HP Ethernet 1Gb 4-port 366FLR Adapter 3 $ 299 $ 897 HI? 2u Small Form Factor Ball Bearing Rail Kit 3 $ 119 $ 357 HP 3 year 4 hour Onsite Service 24x7x4 3 $ 669 $ 2,007 Software: MS Windows 2012 Server 6 $ 789 $ 4,734 MS Windows 2012 Server CALs 70 $ 29 $ 2,030 SAN: Nimble CS220 SAN 8 - 16TB Effective Capacity 1$ 36,999 $ 36,999 10GB Ethernet Cables 6 $ 170 $ 1.020 Nimble 4Hr Parts Del, SW Sup & InfoSight - 240, 1Yr 1 $ 3,520 $ 3,520 Backup: Veeam Enterprise Bundle Backup Software 1 $ 1,399 $ 1,399 Project Total: $ 72,616 Optional: Cisco 500 Series 1068 16 port Switch 2$ 4,999 $ 9,998 LenovoEMC px12-400rw/ 24TB Storage 1 $ 8,579 $ 8,579 Installation & Configuration 1 $ 10,500 $ 10,500 Setup SAN, Configure IOGB Switches, Setup aI!3 DL380p Servers w/ Windows HyperV Install multiple instances of VMs on each server Configure redundancy on switches & servers Configure Veeam Backup Additional migration services available as needed at hourly rate of $175 per hour i;&72.8RSERO?2694 -*-&**· 4+ 21¢xl 2026 E. Phelps QUOTE em Springfield, MO 65802 m Phone: 417-831-1700 PCNQ2238 PCnet 85under FAX: 314-558-8424 Mar 25, 2014 Quoted To: CHRISTIAN COUNTY COMMISSION Prepared By: Shawn Oliver 100 W. CHURCH ST. Inside Sales/Marketing ROOM 100 shawn@85under.com OZARK, MO 65721 United States 417-831-1700 Phone (417) 581-2112 Fax (417) 581-5924 1 Description Unit Price Qty Ext. PricJ $19,402.00 1 $19,402.00 IBM V3700 SAN IBM Storwlze V3700 SAN Array - Serial Attached SCSI (SAS) Controller - RAID Supported - 24 x Total Bays - Gigabit Ethernet - ISCSI - 2U Rack-mountable (24) IBM 600 GB 2.5' Internal Hard Drive - SAS - 10000 rpm (2) IBM 69Y2909 Standard Power Cord - 9,19 ft - NEMA 5-15P 110 V AC - 10 A IBM 10Gb iSCSI - FCoE 2 Port Host Interface Card -2x IBM ServicePac - 24 x 7 x 4hr - On-site - Maintenance - Parts & Labor - Physical Service - 3 Years IBM ServicePac Remote Technical Support - 1 Year Cisco C220 Servers $7,931.00 3 Cisco lU Rack Server -2x Intel Xeon 25-2609 v2 2.50 GHz - 2 Processor Support - 16 GB Standard/512 GB Maximum RAM - RAID Supported Controller - Gigabit Ethernet CIsco SMARTnet for C220 Server - 24 x 7 x 4hr - On-site - Maintenance - Parts & Labor - Physical Service - 3 Years (10) Cisco 8GB DDR3-1866-MHz RDIMM/PC3-14900/2Rb<4/1.5 V-8 GB - DDR3 SDRAM - 1866 MHz DDR3-1866/PC3-14900 - 1.50 V - Registered - DIMM (2) CIsco 300GB 6Gb SAS 15K RPM SFF HDD/hot plug/drive sled mounted Cisco Broadcom 5709 Quad Port 1Gb w/TOE ISCSI for M3 Servers - PCI Express x4 - 4 Port(s) -4x Network (RJ-45)- Twisted Pair - Low-profile O Microsoft Windows Server 2012 R2 Standard - Ucense - 1 Server, 2 CPU - Volume, $704.00 6 $4,224.01 Government - MOLP: Open LIcense for Government - PC - Engltsh O Microsoft Wfndows Server 2012 - License - 1 Device CAL - Volume, Local $24.00 70 $1,680.01 Government -PC -English PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - 50% DEPOSIT AND AUTHORIZED SIGNATURE REQUIRED TO PROCESS ORDERS OF $2,000 OR MORE. ORDE BALANCE DUE UPON DEUVERY OF COMPUTER HARDWARE AND SOFTWARE. LABOR WILL BE BILLED SEPARATELY AND UPON RECEIPT. INSTALLATION TIME IS ESTIMATED, ACTUA TIME IS BILLED. WE REFER TO THE MANUFACTURER FOR WARRANTY ISSUES UNLESS YOU ARE A PULSE CUSTOMER, IN WHICH CASE, PLEASE CONTACT OUR SERVICE TEAM. RETA INVOICE AS PROOF OF PURCHASE FOR WARRANTY CLAIMS. YOUR SIGNATURE ON THIS DOCUMENT SIGNIFIES THAT YOU UNDERSTAND AND AGREE TO THESE TERMS. 11 f26*'ketleg.,211> ' . ·«13%0>;1.8..IL m.f:. -:-4- -t « $5,397.00 1 $5,397.00 Cisco C3650 Switch and Related cisco Catalyst WS-C3650-48TQ Ethernet Switch - 48 Ports - Manageable - 48 x RJ-45 -4x Expansion Slots - 10/100/1000Base-T - Rack-mountable Cisco SMARTnet 24X7x4HR Extended Service/Warranty (22) Cisco 10GBase-SR SFP+Transceiver -lx 10GBase-SR (2) Tripp Ute Fiber Optic Duplex Patch Cable - SC Male - LC Male - 6.56ft - Aqua Blue D Subtotal $54,496.00 Tax $0.00 Shipping $0.00 PRICES SUBJECT- TO CHANGE -PRICES BASED UPON TOTAL PURCHASE - 50% DEPOSIT AND AUTHORIZED SIGNATURE REQUIRED TO PROCESS ORDERS OF $2,000 OR MORE. ORDE BALANCE DUE UPON DELIVERY OF COMPUTER HARDWARE AND SOFTWARE. LABOR WILL BE BILLED SEPARATELY AND UPON RECEIPT. INSTALLATION TIME IS ESTIMATED, ACTUAI TIME IS BILLED. WE REFER TO THE MANUFACTURER FOR WARRANTY ISSUES UNLESS YOU ARE A PULSE CUSTOMER, IN WHICH CASE, PLEASE CONTACT OUR SERVICE TEAM. RELN INVOICE AS PROOF OF PURCHASE FOR WARRANTY CLAIMS. YOUR SIGNATURE ON THIS DOCUMENT SIGNIFIES THAT YOU UNDERSTAND AND AGREE TO THESE TERMS. =-r.aicketleg#284 1.,44.€*f<„4,0.11, ie,- ##2?5Day€ -/7.......... 2026 E. Phelps QUOTE Springfield, MO 65802 Phone: 417-831-1700 PCNQ2197 PCnet 85under PAX·. 314-558-8424 Apr 10, 2014 Quoted To: CHRISTIAN COUNTY COMMISSION Prepared By: Shawn Oliver 100 W Church Instde Sales/Marketing Ozark, MO 65721 shawn@85under.com United States 417-831-1700 Phone 417-581-2112 Fax Unit Price Qty Ext. Pric ' $9,202.00 1 $9,202.00 Backup Server (14) IBM 1 TB 2.5" Internal Hard Drive - SAS - 7200 rpm - Hot Swappable Microsoft Windows Server 2012 R2 Standard - Ucense - 1 Server, 2 CPU - Volume, Government - MOLP: Open Ucense for Government - PC - English E Backup Software UcensIng (Renewed Annually) $5.00 144 $720.00; (First Annual Payment) i $720.00 billed Annual 1 Subtotal $9,922.00 Recurring Expenses: Tax $0.00 Shipping $0.00 $720.00 Billed Annually il•EFAAM -ea'*0f-7-1 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - 50% DEPOSIT AND AUTHORIZED SIGNATURE REQUIRED TO PROCESS ORDERS OF $2,000 OR MORE. ORDE i--1 BALANCE DUE UPON DELIVERY OF COMPUTER HARDWARE AND SOFTWARE. LABOR WILLBE BILLED SEPAUTELY AND UPON RECEIPT. INSTALLATION TIME IS ESTIMATED, ACTUAt TIME IS BILLED. WE REFER TO THE MANUFACTURER FOR WARRANTY ISSUES UNLESS YOU ARE A PULSE CUSTOMER, IN WHICH CASE, PLEASE CONTACT OURSERVICE TEAM. RETAI INVOICE AS PROOF OF PURCHASE FOR WARRANTY CLAIMS. YOUR SIGNATURE ON THIS DOCUMENT SIGNIFIES THAT YOU UNDERSTAND AND AGREE TO THESE TERMS. n--- 4 -C I 0.""Itil„·'YGIB,;'+M,·..: „ . p:HPacket;R#NE29.2 D CERTIFIED COURT ORDER # 4-30-14-1 (Date Amended from 5-1-14-1) STATE OF MISSOURI F SS. Attachment: Court Order #4-30-14-1 (1629 : Emergency Meeting uourr uraer ware Amenamenu COUNTY OF CHRISTIAN April 2014 Term, In the Christian County Commission of said County, on the 30th day ofApril 2014, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 62,000.00 from Building Bond to the following: COLE (Leaving a balance of $ 505,250.00) D - Ldl>+ R IN TESTIMONY WHEREOF, I have Lod Lapaglia, P0*ing C immissioner hereunto set my hand and affixed the Seal of said Commission, at my office AbleN f in Christian County this, the 30th day Bi ett. Wes:terACon imissioner ill Bag ofApril, 2014. £1 £5 Ca 8,- Ray Wete6 Eastern Conimissioner Clerk otthe Oliristian County Commission 0 64 44: I #. 4 .in ' 0*Patkdfpguio V 64 "246*¢*21'" *4*.u ImliERg - Christian Counly Commission 100 West Church St, Room 100 , *111 0zark, MO 65721 ApriI Term http://ChristianCountyMO.iqm2.com - Agenda - Monday, May 5, 2014 8:55 AM The Christian County Courthouse Posted @ 4:00 PM on May 1, 2014 Notice is hereby given that the Christian County Commission will meet in regular session at: 100 W. Church Street Room 100 Ozark, MO 65721 On: May 5, 2014 L Convene II. Agenda Allitems on the Agenda include the Opportunity for Board Consideration, Discussion, And Possible Action 8:55 AM Kay Brown-County Clerk Re: Approve Minutes & Financials 9:00 AM Beth Schaller-MoDot Re: Monthly Update 11:00 AM Glenn Pace Re: Strategic Plan Discussion 1:00 AM Kelly Vaught-Vendor Re: Onsite Asphalt Presentation-Mueller & Laurel Roads-Common i 3:00 PM Mel Eakins-Great River Associates Re: Bid Opening-Riverdowns West Sewer Plant 3:30 PM Barb Stillings-Circuit Clerk Re: Access Door Discussion III. Adjournment This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law 610.020.1 RSMo. Christian Counly Commission 100 West Church St Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, May 5, 2014 1 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name : Title Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett t WesterA commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant · Present 8:55 AM II. Agenda It Motion/Vote - 8:55 AM i +Kay Brown-County Clerk .Minutes & Financials Approval - Approve Minutes & Financials n The meeting was attended by Commission Secretary Cheryl Mitchell and Rance Burger reporter for the Springfield News-Leader. The County Commission reviewed the minutes for February 24, and April 17, 2014. There were no financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: . Lou Lapaglia,-Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion --.Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Joey Kyle and Ranee Burger reporter for the Springfield News-Leader. The County Commission met with Beth Schaller from MODOT for the monthly county roads Lipdate. li n. . Ms. Schaller said MODOT is working on both ends of Cheyenne on Highway CC and 14. , Ms. Schaller said in another Week base rock and pavers will laid on Cheyenne Road. Ms. Schaller said the utilities will need to be moved in the next two months and may require the road to be closed at eithe'r end of Cheyenne Road. Regarding Hwy 65 North bridge , i pril Term Monday, May 5, 2014 8:55 AM over Farmers Branch Ms. Schaller said last week they started value engineering and the bridge will be widened instead of closing the bridge which will save approximately $ 400,000.00. Ms. Schaller said they are building shoulders from Marionville to Highway W and atong Highway ZZ. Ms. Schaller said the driving lane will be a little rough until the paving is finished. Presiding Commissioner Lou Lapaglia asked will there be lights at the intersection of Cheyenne and CC and at 14 Highway? Beth Schaller said there will be a stop light at each intersection. Presiding Commissioner Lou Lapaglia asked has MODOT considered placing a 3/4 cent sales tax on the ballot. Beth Sch,aller said the house had passed the a 1 cent tax for MODOT and sent it to the Senate. The Senate voted to have a 3/4 cent tax for highway maintenance so the bill will 0 return to the house. Ms. Schaller said the 1 cent sales tax would generate approximately 700 million, whereas a 3/4 cent tax would create 500 million dollars in revenue. Presiding Commissioner Lou Lapaglia asked with both proposals the county will still receive the 5%. Ms. Schaller said that has not changed, the counties will receive 5 percent. Presiding Commissioner Lou Lapaglia said they received the agreements for the Purple Heart County. However, the agreement indicates six signs and the county purchased four signs. Eastern Commissioner Ray Weter said he would like to post one sign West of the Douglas County Une on Highway 14. Ms. Schaller said Mr. Bock will need to amend the agreement and when Cluinton has the time he will instali the signs. Western Commissioner Bill Barnett said he thought we purchased four signs but we received 6 signs. fl 21Page -'jpril Term Monday, May 5, 2014 8:55 AM Presiding Commissioner Lou Lapaglia asked do you anticipate a stop light in Billings at Highway 14 and 60. Ms. Schaller said the signals would be a block apart and a stop light at that intersection is not on the list of priorities. Ms. Schaller said the road would need improvements before a light could be installed. Presiding Commissioner Lou Lapaglia said we aren't moving forward with the Tiger Grant because the City of Nixa chose not to pursue it since the tax failed. Ms. Schaller said the City of Ozark and Ozark School are using their STP grants to build sidewalks to the school and the City of Clever are also installing side walks. Presiding Commissioner Lou Lapaglia expressed his appreciation to Beth Schaller for the monthly meetings that keep the Commission informed. 0 Motion/Vote - 11:00 AM Glenn Pace Discussion - Strategic Plan Discussion The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Jason Stutesmun, Donna Osborn reporter of the Christian County Headliner News and Rance Burger reporter for the Springfield News- Leader. The County Commission met with Human Resource Consultant Glenn Pace to review the county strategic plan. ,· Glenn Pace said two years ago this plan was put in place and there has been much accomplished. Mr. Pace said he created the strategic plan based on the SWOT analysis which is appropriatefor business and government. Mr. Pace said the strategic plan enables us to recognize the opportunities, weaknesses and threats. Mr. Pace said there is the ever increasing costs of labor, health care and more services needed to serve a growing community. The rev,enue flow is projected to be flat and recommends continuing the same fiscal track you have been following. The county managed not to lay off anyone and a major expense is the cost of labor and the cost of health insurance. Mr. Pace said the needs for the Sheriff and the Prosecutor will continue to grow. Mr. Pace said the county has made major gains but have not had any significant loses. D Presiding Commissioner Lou Lapaglia said the HVAC is completed and was paid through a grant. Commissioner Lapaglia said the court house received a new roof and the building was tuck pointed to secure the building from water damage. 31Page (pril Term Monday, May 5,2014 ' 8:55 AM Presiding Commissioner Lou Lapaglia said we accompiished everything we wanted. Presiding Commissioner Lou Lapaglia expressed his appreciation to Glen Pace for his assistance to the county. Motion/Vote - 1:00 PM Kelly Vaught-Vendor Discussion - Onsite Asphalt Presentation-Mueller & Laurel Roads-Common I The vendor doing the presentation did not show up and the meeting will be rescheduled. Motion/Vote - 3:00 PM Mel Eakins-Great River Associates Bid Opening - Bid Opening-Riverdowns West Sewer Plant The meeting was attended by Commission Secretary Julia Maples, Mel Eakins and Spencer Jones great River Associates, Attorney Carson Elliff, Robert Meredith and Dennis Ballard of Meredith Excavation LLC Robyn Thomas, Richard Eddy, Mike Burros, Bill Davis of Davis Structure and Development Corporation, Mike Delong of Schultz n Surveying and Engineering, Mike Rozell, Doug Twigger, Lester Johnson for Veterans Worldwide, Mary Olson and Donna Osborn of the Christian County Headliner News. The County Commission met with Attorney Carson Elliff and Great River Associates Engineers Spencer Jones and Mel Eakins. Davis Structure and Development Corporation bid bond present-- bid $ 447,066.00 including the unit. Addendum land 2 acknowledged in office Meredith Excavation LLC, there are two checks present for the bid bond present - bid $ 346,000.00 and this includes the unit itself. Addendum 1 and 2 acknowledged in office Veterans Worldwide Sales and Services, LLC bid bond $ 470,945.00 transportation and the unit itself Addendum 1 and 2 acknowledged in office Great River Associates will review the bids and make a recommendation to the County Commission for meeting scheduled on May 12th, 2014,at 3:00 p.m. 41Page 0 pril Term Monday, May 5, 2014 8:55 AM The County Commission also opened bids forthe financing of the projectfrom the following banks: Ozark Bank - 1.02% through December 15th, 2014, no other fees; all direct costs will be reimbursed from the loan Guaranty Bank offered a .90% interest rate and a fee of $ 3125.00 for underwriting First Home Bank in Sparta, Missouri offered a 3.50% fixed rate Liberty Bank.99% and they do not show any other fees. Carson Elliff said these rates are good for six to nine months. Presiding Commissioner Lou Lapaglia asked Carson Elliffto give a recommendation Carson Elliffsaid he will contact the Commission within the next two days of his recommendation so he can inform the bank. The decision will be formalized on May 12th, 2014 at 3:00 p.m. Motion/Vote - 3:30 PM Barb Stillings-Circuit Clerk Discussion - Access Door Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. D The County Commission met with Circuit Clerk Barb Stillings to discuss door access in the Justice Center. Circuit Clerk Stillings is trying to get the doors more secure on the second and first floor. Ms. Stillings said you have to physically lock the door manually and their are security issues. Circuit Clerk Stillings suggested attaching the doors to the current key card and .install an additional control box to support the thirty additional staff. Circuit Clerk Stillings has invested $ 1,600.00 to pay for a window to serve the public which provides additional security. Barb Stillings said to provide key cards for an additional 30 people will be approximately $ 9,300.00, which includes the door for Judge Orr. Presiding Commissioner Lou Lapaglia asked is there any other company other than Simplex and\ Grinnell that provides this service and if there is we have to put it out for bid. D Barb Stillings said approximately 30 people will need key cards. Barb Stillings said she would commit to paying half of the cost to install the doors and provide additional security. 51Page )ril Term Monday, May 5, 2014 8:55 AM Presiding Commissioner Lou Lapaglia said if this the only vendor than we will move forward. Presiding Commissioner Lou Lapaglia expressed his appreciation to the Circuit Clerk for looking for ways to enhance security at the Justice Center. Presiding Commissioner called for a motion for the Circuit Clerk to proceed to contact vendors to provide this service and get back to the Commission with her findings. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment 0 The meeting was closed at 4:00 PM The scheduled agenda for Monday, May 5th, 2014, Monday, was completed and the Commission adjourned and will reconvene Wednesday, May 7th, 2014. d» i /7- 1 --- Lou Latpfllia Presiding Commissioner, Lou Lapaglia Ray WWTel Eastern Commissioner, Ray Weter 61Page 0pril Term Monday, May 5, 2014 8:55 AM i..,1 Bili-Bar'ne-it Western Commissioner, Bill Barnett 7 71Page MEETING All ENDEE.'5 Note: W request the following information in case we need to contactgou. ThanlAn,GJ'Ehgt,ae,· 7,6131 U€&446 1,)616*U)*t Compant,/Title 114 Compang/Title 1411 53 fl.f f - Cvku.42'Allb, business Address ausiness Add ress City 279 7-219-72-4-f 314-fol- 4430 -rh one qumber rhone number 4 - 1 /. •4;2*I>delA•.·50)DN\Lo;de:-·(5.--- C-Y¥\AJOL 9 SS E EY.21. Clklut/-· 1-4 Lapaglia y v Bill Barnett ·Ray W#ter Presiding Commissioner Western Commissioner Eastern Commissioner 3 Packet Pg. 3 2.2.a 0 Resolution #05-07-2014-2 WHEREAS, the members of the Board of County Commissioners o f Christian County always welcome the opportunity to acknowledge milestone events in the histories of community organizations that have proven down through the years to be exemplary places in which to live, work, and raise families; and WHEREAS, within Christian County Missouri there is located on the East side of the Historical Courthouse square certain veterans memorials and a World War It three inch (3") army cannon that will be rededicated on May 10, 2014; and Attachment: Resolutions 05-07-2014-01 & 02 (1634 : Sign Resolution for Historical Cannon) WHEREAS, the historical army cannon to be dedicated is a recoll antitank weapon that was built by the Rock Island Arsenal in conjunction with the Vilter Manufacturing Company in 1943; and WHEREAS, over the ensuing years the weapons condition had greatly deteriorated; and WHEREAS, it is fitting and proper that the Board of County Commissioners in Christian County should pause in its diverse administration duties and responsibilities in order to recognize county employees that exemplify the dillgence, ingenuity, attention to detail, the patriotism and respect for our armed forces; and WHEREAS, the Christian County Common One Road District employees have demonstrated those character tralts In restoring a county landmark from a serious state of disrepair; and 0 WHEREAS, the results of their efforts will for many years serve as a reminder of the sacrifices made by the m'embers of our various and honorable armed forces on behalf of the citizens of the United States of America; and WHEREAS, the veterans memorials give honor to Christian County and all American veterans who answered the patriotic call to national service through their enlistment or commissioning in any of the various branches that make up the United States armed forces. NOW, THEREFORE, BE IT RESOLVED that we the members of the Board of County Commissioners of Christian County, Join unanimously to applaud the Christian County Common One Road District employees for the enthusiasm and skill demonstrated in restoring the World War 11 three inch (3") army anti-tank weapon in Christian County on May 10, 2014, and to convey to all of those involved in this County Commission's most heartfelt commendation of their patrlotic activities; and WHEREAS, in honor of Common Road crew members Danny Hursh, Bob Pierce, Craig Clevenger, George Dotson, Michael Urley, Mike Willis, Patrick Figg, Tom Hamton, James McGinnis, Dean Swearengin, Danny Thompson, including lead men Adam Day, Rick Maggard and Supervisor Richard Teague; then BE IT FURTHER RESOLVED that the Clerk of the County Commission be instructed to prepare a properly Inscribed copy of this resolution for presentation to the Common One Road District Crew (Eastern Distrio of Thriction rn. int.,1 , 4fk-*la R 1 43 0 0--4.Alg-- 240*lt)NR ZE. 3 *paglia W U Bill Bari iett Ray Wete Presiding Commissioner Western Commissioner Eastern Commissioner Packet Pg. 4 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, May 12, 2014 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Eastern Commissioner Ray Weter Attende'6:Name.»b.k.,Lit··· '44:5.,":7.464·:9-4.9140 MA..0>N..)M -·392 :DKM·27. 'i'&:W-ike···071' 0'/*ec#*4 "·* ,:'-•A· rif#'42"4'13¢:M9'02t=-A=W=O*'23*1=2 1 · *7;74'REE I. , *idZ·1:'8*0 1 CERTIFIED COURT DRIER'#05-12-2014-01 .: · The Treasurer is hereby orderedto.jpay the following entities 2014.#332:ROAD SALES TAX April 2014 Term 2014 SALES TAX #332 Receipt #24803 May 7,2014 . SALES TAX #332 CEIyED ij 306,957.91· CKS... . -- : S - 1 COMMON ROAD 1 30.98%1 ; 95,095.56| 301-42099.9- -- _- . COMMON ROAD !1 30.39%' i 93,284.51| 302-420-209_ COMMON ROAD I BUDGETAPPORTIONMENT 17,708.33| 301-420-209 COMMON ] TOTAL 112,803.89· COMMON 11 TOTAL 93,284.51· AMOUNTTO REMAIN IN POOL ! 100,869.51. 0. Presiding Commissioner, Lou Lapaglia Ol b lip b - Western Commissioner, Bill Barnett A EasternCommissioner, Ray Weter IN TESTIMONY WHEREOF, I have hereunto set RECEIVED my hand and affixed the seal of said 10 ¢ Commission, at my office in Christian County ' MAY,0 72014 this, the 12th day of May, 2014. KAY BROWN 1shopanS+ruC+764@,sbeobalb< Faj number () (*A 2-sg, 7332 41#13'152--733f i 5- to-1 + . Auth Date 1 Print-d Name Title R. i Jjr4 -R.l p ?C.Elll/.1- List three (3) business 1/eferences 1st Company Name5* Representative Name »//%?5/1 15 58.-O R< 9 €4ut.u,*»83 Svu#o/£ A &5102 1= Address City State Zip 84/13 162-923'1 o nhutu n Busindls Phone Business Fax Cellular Phone < email address if available Page 17 of 17 n &*icketi]Rg:%142 9.&3 u¥780*0:asu.t#vi, «*ik:40• ...1*'AR--A-XU 0 Specifications for Road Striping Sherwin Williams Hot Line Paint Fed Spec TTP- 19520-Must meet or exceed specification with glass beads Please bid the price per foot of striping , I price per fool ***Re-striping does not require prevailing wage. New roads being striped for the first time do require prevailing wage. Bi Bbp Gak & . ,& . Name of bidder/Company ./' D Signature of owner/i·epresentative I Date 0 Page 19 of 19 1&#AERL¢Pci#1544 $11...:try»Er .7 -4 ' 4...4.K' 44/%*kedaNRS,9622£E.2,27.f&*PW/qA*Mmts,2133.'477611222*2049&239*4)297062414&41*&*Ligfbrv,77.$669©aaa.ft#4441£,:1564 1, tl . /,Il :/ :. It , " CHEEPLAN:/ COUNTY.-, 4 I,1 /U. r 0 · Presiding Commissioner 10 N COMMIANON t' Bill Barnett _ 100 W. Chuith &trect, noom 100 Western Commissioner ·8 OWE Misacuri 65721 Ray Weter £ Phone: 417-581-2112 •Fax: 417-581:5924 Eastern Commissioner 0 g May 12, 2014 ICSolutions Tom Hearn 2200 Danbury Street San Antonio, TX 78217 Dear Mr. Hearn, 0 On April 22, 2013 the Christian County Commissioners voted to award the inmate phone and visitation system bid to ICSolutions. The award was for one year with the option of renewing for additional terms. Today we voted to continue our bid award for the period beginning June 25, 2014 through June 25, 2015. We appreciate our business relationship and look forward to another successful year. Sincerely, A j COA 126 Lapaglia Bill Barnett Ray Weter' Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov %.F*18*18 * hinted on Recycled Paper Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, May 15, 2014 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 9:51 AM by Presiding Commissioner Lou Lapaglia Attcindee Name, ' . ' ·'Title' I - i 'L .Status43 4 Arrived . Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Absent Julia Maples Administrative Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:45 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 3 The meeting was attended by Commission Secretary Julia Maples and David Hand of Tiger Correctional Services. The Commission met to approve the financials and minutes. There are no minutes. There is a proposal for $ 4,420.00 or $3,461.00 for south door lintel replacement and Travis Tindall recommended taking the second option. It carries a one year warranty. Lou entertained a motion to approve the proposal for taking the second option. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 8:50 AM Kay Brown-County Clerk Discussion - Certification of Recount- April Municipal Election for City of Nixa The meeting was attended by Commission Secretary Julia Maples and David Hand from Tiger Correctional Services. The Commission met with Chief Deputy Clerk Norma Ryan to enter the certification of the recount of the April Municipal Election for City of Nixa. The recount results were total votes yes 1740 and total votes no 1316. Motion/Vote - 9:00 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Inmate Food Services 0 April Terrn Thursday, May 15, 2014 8:45 AM The meeting was attended by Commission Secretary Julia Maples, David Hand from Tiger Correctional Services and Buddy Gynes from ABL. The Commission met with Chief Deputy Brian Cathey and Bryan Gillman to open bids for Inmate food services. They received 5 bids. The first is ABL from Baton Rouge, LA., the second is from Consolidated Management Services out of Des Moines, IA., the third is from CBM Management Services from Sioux Falls, SD., the fourth is from Aramark Correctional Services, Downers Grove, IL., and the fifth is from Tiger Correctional Services, Jonesboro, AR. The sheriff department will look over all the bids and return for a decision on May 22 at 2:00 pm. Motion/Vote - 9:15 AM Joey Kyle-Sheriff Discussion - Inmate Per Diem Discussion The meeting was attended by Commission Secretary Julia Maples, Bryan Gillman, Brian Cathey, Sheriff Joey Kyle and Donna Osborne of Community Publisher. The commission met with Sheriff Joey Kyle to discuss the inmate per diem discussion. Both Nixa and Ozark cities have requested to negotiate the cost of and the billing schedule of the per diem. The sheriffs desire was to reduce the inmate population. The sheriff wants to postpone the inception date 90 days. The Sheriff said they are looking D at changing the court date in Nixa. Ozark expressed a desire to cut back on accommodations but they haven't been as diligent. Lou asked about the smaller cities. Joey said Billings mayor met with him and didn't resolve anything. Clever, Billings and Sparta average 1 1/2 person inmate days. They had a meeting with Ozark mayor, city attorney, city administrator and agreed to work out a compromise. Lou asked if the judge was going to charge the prisoners. Joey said that is their problem if they wantto collect from prisoner. Ray asked about the medical charges. Joey said they haven't even thought about that they are shocked at the $45 per day charge. They are working to come up with a compromise offer. Joey is here today to ask the Commission to vote on an extension on the inception date until they get an agreement worked out. Joey is asking for 90 days from June 1. Joey said if they schedule that date for a final date to decide. Lou entertained a motion to continue this until September 1 and at that time they will decide when the inception date starts. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: · Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 10:00 AM Carson Elliff-Attorney Discussion - Stonehollow Subdivision Hearing & Consideration of Order The meeting was attended by commission Secretary Julia Maples, County Counsel John Housley, Todd Weisehan, Planning and Development administrator, Jurgen Ziehr, 21Page April Term Thursday, May 15, 2014 8:45 AM Thomas and Judy Howard, John and Ethel Beyer, Florrie Walker, Deborah Abel and Calvin Brow. The commission met with Carson Elliff, Steve Brown with Great River, to discuss Stonehollow. It is $360,000 for the project. This is the public hearing in regards to letters sent out. It is in regard to plans, hearings, and to take up an order to begin the bidding process and financing. Carson believes we have received 100% of the easements. Lou asked if $360,000 includes all attorneys and incidentals. Carson said it does. Lou opened the hearing up to the homeowners for questions. Calvin Brow asked to see the plans and asked if the original right of way was the original. Carson said the easements were a little broader. Calvin asked if they pay for this up front will there be any interest. Carson said if they pay up front it would be deducted from the bond and that way it will not go on taxes. Deborah Abel said once it is done, the county takes this over, correct? Lou said Selmore Special road takes this over and there is an agreement with them. John Housely said once the road is completed it will be a county road but maintained by Selmore because it is brought up to standards and will be taken over immediately. John said you should get a letter from the county specifying a window of about 90 days to prepay. After 90 days it will be assessed every year for the life of the bond. It will be a payment to the county if you prepay. 853 Garner is not in the Selmore road district. Who maintains the rest of it? Ray said this is Bill's road. Carson said there is a letter of agreement where they state their obligations. About the project in general will it happen this year? Lou said the bidding will take 30 days and by the time you get it through it takes 6-8 weeks which puts you into August. Great River said you can do the asphalt in September and October so that won't be a problem. Ray said once we nail down everything we will have to hold their feet to the fire to get it done. Selmore said they will take the entire Stonehollow Subdivision into the district. Kelly Brow asked that they make sure a qualified bidder gets the bid instead of a fly by night. Great River said the road won't be paved for another year. Lou said Great River will inspect it to make sure it comes out to county standards. Carson said they will want to make sure Selmore is going to maintain all the Subdivision. John Housely said he wants to get it in writing from Selmore's board. If that involves moving the boundaries they can enter into a IGA with C2 for the part that is in his district. Ray previously asked Elza Campbell if they had made a motion and he indicated they did. Julia remembers a verbal acknowledgement. Would the county take care of part of the road that is theirs? John Housely said the easiest way totake care ofthisistodoan IGA that lets Selmore take care of what is outside the agreement. Is it possible that they can have a representative from Selmore at the next meeting? The Commission will try to get that taken care of. Ray said the biggest question is to make sure we have 100% of easements. Carson said he is sure we have them. Mrs.Brow asked if this is a 2 year project? The initial road will be ground up and will be dirt over the winter and there will be both options for chip and seal and asphalt. Ray wants to bring up the road surface as mentioned. In the Selmore special road they mention 6 inches of aggregate and double coat chip and seal. The county will provide a variance for the chip and seal. Great River said they can ask for both bids. Lou entertained a motion to accept ordinance 05152014-1 in the amount of $360,000.00 with the contingency that Selmore special road will sign an IGA. 31Page April Terrn Thursday, May 15, 2014 8:45 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 1:45 PM Richard Teague-Common 1 Supervisor Discussion - C-1 Trailer Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Scott Grider, C2 Supervisor Brent Young and Commissioner Bill Barnett. The Commission met with Cl Supervisor Richard Teague regarding a trailer discussion. Our current trailer required extension boards to load equipment. Richard is the only employee willing to load machines on this trailer because of the danger. The new ones run $100-$150 thousand new. They have found one used one that will meet their needs and they would like to bid it. Ray asked if the military might have one. Richard said he can't find one. Brent asked if Richard would sell the old trailer and buy the new one and keep the money. Lou asked if Brent could split the $46,000? Bill said it is not in the budget. Ray said if they had this trailer you wouldn't have to have Richard load it. Brent said you don't need to bid if it is a single source. Richard asked if they would consider paying $7500 in on the new one and Richard take care of the rest of it. Brent and Bill said they would. Common 1 Road District would pay the remainder. When they sell the old trailer the money goes in to Cl. Richard asked if they wanted to bid? Ray said he would like to bid it. The seller knows it is a two week process and he will deliver. The bid should be $46,000. Lou entertained a motion to bid a low boy detachable neck 50 ton trailer 3 axle with pony motor 2004 or newer. C2 has agreed to pay $7500 cash to Cl and Cl will sell the existing trailer and put the money in an account. Ray motioned they approve the purchase of the trailer and publish bid requests as stated. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Lee Johnson-Recycling Supervisor Discussion - E-Waste Recycling Decision The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met with Lee Johnson from the recycling center regarding the E-Waste Recycling decision. Lee thinks that if we are going to do this, we need to do it residential only. Ray feels like if we start down this road it will mushroom and they will be overwhelmed. We don't know how long the company will be in business. Ray thinks we should just not do it. Bill said Greene county doesn't recommend this company and he agrees with Ray. Lou entertained a motion to decline the offer of E-waste recycling. 41Page 1 3 ApriI Term Thursday, May 15, 2014 8:45 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Kelly Vaught-Vendor Presentation - Asphalt Presentation Onsite-Mueller & Laurell Roads-Common I This meeting was cancelled. III. Adjournment The meeting was closed at 2:05 PM The scheduled agenda for Thursday, May 15, 2014 was completed and the Commission adjourned and will reconvene Monday, May 19, 2014. n of ou) 6411 Lou La0glia Presiding Commissioner, Lou Lapaglia QuWaL Eastern Commissioner, Ray Weter ja;565 Western Commissioner, Bill Barnett 0 51Page PAiit*Sit a34&1* w .»t' CERTIFICATION OF CHRISTIAN COUNTY MISSOURI ELECTION RETURNS RECOUNT OF THE APRIL8Tb 2014 GENERAL MUNICIPAL ELECTION FOR THE CITY OF NIXA BOND ELECTION State of Missouri } }SS. County o f Christian } I, Kay Brown, Election Authority for the County of Christian, hereby certify the attached document to be a true, correct and complete abstract of att the votes cast in the General Municipal Election for the Nixa City Bond Issue in said city, held on April 8,2014, as shown by the returns from all the different voting polling places or precincts in said city, and as verified by the recount election board as provided in 1 15.589 RSMo. 0 On Tuesdays May 13, 2014, a recount was performed for the Nixa City Bond Election beginning at 9:00 a.m. and ending at I:00 p.m. The recount was held in the Christian County Clerk's Office, conducted by sixteen disinterested registered voters that represented the City of»Nixa. The City ofNixa needed a 57.14% majority for the bond election to pass but received fifty seven percent. The hand count for all the precincts showed an increase of five "YES" votes and an increase bf six"NO" votes, for a total vote count of3,056. The total votes cast ofthe recount are as follows: Total YES Votes 1740 Total NO Votes 1316 Increase of 5 YES Votes Increase of 6 NO Votes Total number of votes cast 3,056 IN TESTIMONY WHEREOF, I hereunto set my hand and affix the seal of the County, at my office in Ozark, Missouri this 13th day of May, 2014. '.151,--·- Kay , Ele C 1On Authority/County Clerk Brold. •-Mi>43-'Fll' /& 4*PacketiPa:?61&€ - 38t,> ,©:;:.4>e.5.1- 72_7 14.- K,Se M-F«- /71 71 114 Lt C,/64_ ttly,40,0 ELI>-0 /1 1 , A a 3- TRed,0 3 ek -ji "irt. 7 ' 7% MI'.. '•r }d "*91*%11 NINgfc*Keg*]Im -1 N f. i**i** . CY-4 MAY 13TH, 2014 NIXA BOND ELECTION RECOUNT no, PRECINCT YES NO TOTALS 901-2 Northview 1 078 276 4,5 4 1 n O LAU * . 91el/A,1410·u•,-/ ,A %&4» D , la rou, p * 1 54*.acici€Rtitioti a'444. ..0-2 y <¥0.4..d: ¢MMT'i.*16=302*W n. MAY 13TH, 2014 NIXA BOND ELECTION RECOUNT PRECINCT YES NO TOTALS Garden Grove 400 1 55- 3 55 Rosedale lB .23) 15-5. 3Rt, 0 -1 4 Ek€@fiAA* :%¢"44,18% % V / r.3 ME-ETING All LNUCE-'5 Note: We requestthe following in(1:00667we need 2222Zbgu. Thankgoul - a U 81)02 ) 9270 5 - fs Meetif ===P- illwq,a K D. 2/e#k 52/0/0 9\ Fa,EVE 42% - Name (F165c Print) Name (flease print) Compang/itle «iREE es b(L 1,4 toc. 41 01·. 67#LIC business Address Gig businesAddre55 Citg A/9- 1 435-- es·e 14\-7 4,4 R - 0/ 11- O-an r# Fhone number . Ft,onepumber 552? 1 - emaiil acid rcss .5- E- email=add ress k TO • I. 14 V l-tr. 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€4€401,dote-05 m* O •=1 0000000000 ·C· 'Eu a 1, 89-000Cle.90999-1 r *Namma =3=•333 3403 8 °0 :21228*5:2:82# mwkoct. 3 22 21. 35ZZ 3 3 0 5 6..S 012 5 6 2 R g U 4% . . g > ................ Ii·818:2%151.i 51!21&3%:3%2 Zzll•,4220*05 2%23812,5:*2,19 0 5 3 -1 t• **8¥ 5 11 1,1 13§30%2§;5;53%121 Ul=UULL.ezzoollt.not Packet Pg. 9 2.3.a 0 COUNTY OF CHRISTIAN Planning and Development Telephone (417) 581-7242 202 W. Elm Street Facsimile (417) 581-4623 Ozark, MO 65721 May 19,2014 Summary and Status of Milo Rd. Milo Rd. and Flat Top Rd. are located within the Brittney Ridge Subdivision which was Attachment: 5-19-14- Milo Road Status (1656 : Milo Roaa Discussion) originally platted in 2006 by a developer named Russell Bishop. In November of 2009 the original developer abandoned the project and granted a Deed in Lieu ofForeclosure to the lien holder ofrecord, ultimately Simmons Bank. In an effort to liquidate this asset the bank submitted an application to re-plat this subdivision in such a way that lots 7 - 20 will be removed from the subdivisionthereby creating a separate 56 +A acre parcel with the platted road right of way removed and now having access via the relocated cul-de-sac. In doing so, 14 vacant lots were removed from the subdivision and the length of road to be completed was substantially reduced. On January 2,'2013 the County's contract engineering firm issued a letter confirming that all roads within Brittney Ridge had been constructed to County specs. This inspection signified that the road was indeed "hard surfaced" and eligible to move forward with the next step in the process. Giventhat this subdivision was platted in 2006, we have been adhering to the regulation in place at that time: Section 14 item "M" A road must be hard-surfacedfor a minimum of one year and-when 75% of the development is occupied beforethe county will considertakingitinto the county roadsystem. Prior to final acceptance the developer will be required to apply a double coat chip seal surface. After the final chip seal has been accepted the road will be taken into the County Road system at the developer's expense. Any damage incurred during this period must be repaired to the county's satisfaction before acceptance into the county road system. All roads to be taken into the county road system must be deeded by Warranty Deed or Conveyance of Right of Way. Recording of roads on an approved plat in the County Recorders o#ice will not suffice. As a condition ofthe approval of the aforementioned re-plat, Simmons Bank was required to provide the County with a security instrument sufficient to ensure the completion of the road with the understanding that the ultimate goal was for it to be dedicated to the County for 3 perpetual maintenance. Packet Pg. 10 1 2.3.a S>j Simmons Bank completed the road to its current state and has provided the County with an Irrevocable Letter of Credit in the amount of$37,000 based on an approved contractors bid to complete a final double coat of chip and seal after the one year waiting period and prior tp dedication to the County. The original LOC has since been renewed and bears an expiration date ' of October 26, 2014. While the road itself has nowbeenhard surfaced for a full year, the regulation cited above also requires that 75% ofthe development must be occupied before the county will consider taking the road into its maintenance system. The re-platted Brittney Ridge contains 18 lots ofwhich only 8 are occupied which equates to 44% developed. The bank still owns several lots and other property owners have multiple lots as well. Reaching the 75% threshold will be very difficult, even if the bank sells all of its lots unless the other property owners develop on their extra lots. The situation is problematic and it is understandable that the bank does not wish to pay out for Attachment: 5-19-14- Milo Road Status (1656 : Milo Road Discussion) the final double coat ifthey will not be able to immediately dedicate the road. The County adopted the 75% standard for good reason as it would not be prudent to take in a road which is likely to become rapidly worn and damaged by an excessive number of heavy construction vehicles which would be associated with developing the remaining lots. In its current state, with 10 undeveloped lots, Brittney Ridge has that potential. Regardless of whether ' or not the present owners of multiple lots intend to sell or hold these lots vacant, the potential still exists. 3 The bank has therefore chosen to renew the letter of credit and continue to market their remaining Iots. We have suggested in the past that if the property owners of multiple lots were to re-plat and consolidate their holdings into singles larger lots the ratio would improve possibly to a point which is acceptable. Other than those options, the only other course of action would be to apply to the Road Commission for a variance which would allow dedication of a road within a subdivision which has been developed at some level less than the required 75%. ,,4 ¥-\4 -LJA,Lk-7 Todd M. Wiesehan Administrator 3 Packet Pg. 11 Christian County Commission 100 West Church St, Room 10 0 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, May 22, 2014 8:50 AM The Christian County Courthouse L Convene The meeting was called to order at 8:50 AM by Presiding Commissioner Lou Lapaglia Attendee Name r Title ; Status Arrived Lou Lapaglia Presiding Commissioner Present 8:50 AM Ray Weter Eastern Commissioner Present 8:50 AM Bill Barnett Western Commissioner Present 8:50 AM Kay Brown County Clerk Present 8:50 AM Cheryl Mitchell Assistant Present 8:50 AM II. Agenda Motion/Vote - 8:50 AM Kay Brown-Clerk of the County Commission Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Eastern Commissioner Ray Weter, Commission Secretary 63 Cheryl Mitchell. The County Commission met to review and approve the minutes for May 19, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for May 19th, 2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:50 AM - Approve Court Order 05-22-14-01 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator and Josh Byrd. County Clerk Kay Brown presented Court Order 05-22-14-01. In the amount of $ 125,649.54. r) . Presiding Commissioner Lou Lapaglia called for a motion to approve Court Order 05-22- 14-01, in the amount of $ 125,649.54. .- --- 0 April Terri Thursday, May 22, 2014 8:50 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnhtt, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Kay Brown-Clerk of the County Commission Report - Precinct Report The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Admjnistrator and Josh Byrd. The County Clerk js requjred by statute to present to the County Commissioners an annual report of the polling places and any changes made to the polling sites. There was only one change made in Uncoln 1 and Lincoln 2. The City of Clever made a request to more evenly divide the number voters between the two city polling locations. Per the City's request, I divided the two precincts based on the 2010 census for Clever. The East ward has 684 voters that vote at Clever City Hall which is Lincoln 1. The West ward has 780 voters that vote at the Clever Fire Station which in Lincoln 2. There were no other changes made at the polling jocations. Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Administrator Right of Way Dedication - Right-Of-Way Billings Special RD/Vermule Road The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrator and Josh Byrd from Planning and Zoning The County Commission met with Todd Wiesehan to review a Right-of-Way Deed for Vermule Road. Todd Wiesehan presented a Right of Way Deed for Vermule Road on behalf of Billings Special Road District. The Right-of-Way Deed would grant the Billings Special Road District an additional 665 feet of easement along Vermule Road. Mr. Wiesehan said the state statutes states that all right-of-way deeds come through the County Commission and the special road district where the right-of-way is located. The Grantors are Dwight and Judy Dittmar. Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way for Vermule Road to be deeded to Billings Special Road District. 0 21Page 3 April Term Thursday, May 22, 2014 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:05 AM Todd Wiesehan-Planning & Development Administrator Right-Of-Way Deeds - Right-Of-Way Billings Special RD/Metzeletein Road The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Admjnistrator and Josh Byrd from Planning and Zoning The County Commission met with Todd Wjesehan to review a Right-of-Way Deed for Metzeletein Road located in the Billings Special Road District. Todd Wiesehan presented a Right of Way Deed for Metzeletein Road on behalf of Billings Special Road District. The Right-of-Way Deed would grant the Billings Special Road District an additional 850 feet of easement along Metzeletein Road. The Grantors are Johnny R. Monger and Kathryn S. Monger. 3 Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way for Metzeletein Road to be deeded to Billings Special Road District. RESULT: ADOPTED [UNAN]MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weterf Eastern Commissioner AYES: Lou Lapaglia,·Ray Weter, Bill Barnett Motion/Vote - 9:10 AM Todd Wiesehan-Planning & Development Administrator Right of Way Dedication - Right-Of-Way Common I Road District-Guerin Lane (2) The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. Common 1 Right of way road District Guerin Lane the Guerin boys did a lot line adjustment and they decided to dedicate approximately 800 of right of way on the south side of the road. The County Commission met with Todd Wiesehan to review a Rjght-of-Way Deed for Guerin Lane to dedicate approximately 800 feet of easement on the south side of the road to be transferred to Common 1 Road District. The grantors are David and Cammi Guerin. 0 Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way Deed for Guerin Lane. 31Page 0 April Term Thursday, May 22, 2014 8:50 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:15 AM Senate Bill 40 Board for the Developmentally Disabled Appointment - Board Appointments- Terri Chasteen & Kristina Johnston The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission approved two Senate Bill 40 Board appointments. Eric Peterson and Kristina Johnston who served on the board, resigned. The County Commission* received two names for consideration to serve on the board. . Presiding Commissioner Lou Lapaglia said the Eric Peterson will be replaced by Terri Chasteen for the remainder of the term ending August 1, 2015. Jeff Harris will be replaced by Kristina Johnston for the remainder of the term ending August 1, 2016. Presiding Commissioner Lou Lapaglia called for a motion to appoint Terri Chasteen and Jeff Harris for the balance of the terms. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Ray Weter, Bill Barnett ABSENT: Lou Lapaglia Motion/Vote - 2:00 PM Joey Kyle-Sheriff Bid Decision - Bid Decision-Inmate Food Management Services The meeting was attended by Commission Secretary Cheryl Mitchell, Buddy Guynes representative for the ABL Management Inc. The County Commission met with Captain Brian Cathey, Captain Brian Gillman and Sheriff Joey Kyle to make a decision on the Inmate Food Management Services. Captain Brian Cathey said they reviewed all the menus and pricing for each bid submitted. Each company would hire the current staff. Captain Cathey said CBM Managed Services was the only company that offered a cold breakfast which does not allow time for the inmates to attend court. The average cost is $ 2.17 per meal for 95 inmates. CBM Managed Services bid $ 2.01 per meal for 95 inmates. Mr. Cathey said CBM Managed Services provides a punch card to select from 10 to 15 menu options up to a week prior to any meal. Captain Cathey said the current vendor have increased their prices which is significant if the jail population stays low. Presiding Commissioner Lou Lapaglia asked what makes one better than another? 41Page 0 April Term Thursday, May 22, 2014 8:50 AM Brian Cathey said the existing company has changed the food choices and they have received complaints. Captain Cathey said based on an average of 95 inmates the price is $ 2.17 per meal and CBM Managed Services will charge from $ 1.65 to $ 2.17 per meal depending on the number of inmates. Aramark, the current vendor charges $ 1.97 to $ 2.13 per meal. Mr. Cathey prefers the punch card option offered by CBM Managed Services to select their food choices giving a healthy alternative for the deputy's that choose to eat at the jail. The food cost for the deputies is a little more costly but is better for them. Captain Brian Cathey recommended to the County Commission to choose CBM Managed Services. Presiding Commissioner Lou Lapaglia called for a motion to award the inmate food services to CBM Managed Services to begin with a start date of June 1, 2014. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Kelly Vaught-Vaught Construction Presentation - Onsite Asphalt Demonstration/Mueller & Laurell Roads in the Common I Road District The following were in attendance for the educational demonstration: Kelly Vaught representing Infinity Asphalt, Common 1 Road District Supervisor Richard Teague, Common 2 Road District Assistant Supervisor Scott Grider, City of Highlandville Road Supervisor Loyd Rawlings, Presiding Commissioner Lou Lapaglia and Eastern Commissioner Ray Weter, The Commissioners met with Kelly Vaught to view a hot mix road patch demonstration to be done on Laurell and Mueller Roads. Mr. Vaught said he would finish filling the pot holes on Laurell and Mueller Roads and not to exceed $ 4,500.00. Mr. Vaught said after the work is completed, he will give a report to Richard Teague that states the amount of tonnage of rock, amount of oil and overall cost to finish Laurell and Mueller Roads. Richard Teague said he will create a cost comparison between having it done with cold mix by the Common 1 Road District versus the cost done by Infinity Asphalt. 5[Page (00') April Term Thursday, May 22, 2014 8:50 AM III. Adjournment The meeting was closed at 3:25 PM The scheduled agenda for Thursday, May 22nd, 2014, was completed and the Commission adjourned and will reconvene Thursday, May 29th. The Courthouse will be closed on May 26, 2014, in observance of Memorial Day. Presiding Commissioner, Lou Lapaglia Qa-*, lk)£L. Ray Wecer Eastern Commissioner, Ray Weter BilrBamdit Western Commissioner, Bill Barnett n 61Page 1 2.1.b 1 - 0 CERTIFIED COURT ORDER #05-22.:14-01 The Treasurer is hereby ordered td pay the following'entities: 2014 Cart ARiril & 014 Term . RECEIPT: 24838 DATE: May 21,2014 in-UNTRREIVED - 295-420-22(-| . _ . 125,649.54 ' CHECK # BRIDGE 15.00%| 18,847.43 ROAD MILES i COMMON 1 ' 297.51 '3*9.%; 37,280.22 COMMON 2 280.69 27.99%1 35,16931 Attachment: Court Order 05-22-14-01 (1658 : Approve Minutes and Financials) ...... BILLINGS SPECIAL ' 103.25 1@30%; . 12,941.90 GARRISON SPECIAL 24 -239% - 3,003,02 OZARK SPECIAL 102.97 10.9% 12,904.21 SELMORE SPECIAL 27.5 2,74% 3,442.80 SOUTH SPARTA SPECIAL 11.1 1.11%i 1,394.71 STONESHIRE SPECIAL 5.3 0.53%' 665,94 TOTAL ROADS 852.32 100.00%i 106,802.11 TOTAL BRIDGE ; 18,847.43 .. 0 TOTAL DISBURSED 125,649.54 Wrf3.ding Com0]ts,tioner Lou Lapaglia Eastern Cbmmissioner Ray Weter Western Commissioner Bill Barnett IN TESTIMONY WHEREOFi, · I have hereuntp set my hand and affixed the seal of said Commission at my office in Christian County this, the 22nd day of May, 2014. REVED 4- 4»4 3 MAY 21 2014 Clerkvof the County Commission KAY BRL,wm COUNTY CLERK Packet Pg. 7 1 t 2.3.a D 2014 PRECINCT/POLLING PLACE REPORT (51.121 RSMO) TO: Christian County Commjssion FROM: County Clerk Kay Brown As of January 2014,1 began the process of dividing Lincoln 1 and LIncoln 2 based on the 2010 Census population to give a better balance of the number of voters for each precinct. This change was requested by the Clever City leaders and was approved by the mayor and the city alderman on September 17, 2013. Attachment: 5-22-14 Precinct Report (1659 : Precinct Report) i i The countywide voter canvass has been completed and number of voters listed in each precinct given in this report and is current as of May 21, 2014. 0 0 Packet Pg. 8 2.3.a County: Christian Precinct Voter Count Date: 05/21/2014 User Name: Brown, Kay Report No.: DP-007 PRECINCT ACTIVE INACTIVE PENDING TOTAL BRUNER 538 56 0 594 CASSIDY 1 2031 327 0 2358 CASSIDY 2 2534 365 2 2901 CHADWICK 264 27 0 291 E BENTON 279 20 0 299 EAST FINLEY 3751 438 0 4189 GARDEN GROVE 1822 175 2 1999 GARRISON 154 7 0 161 LEAD HILL 111 8 0 119 LINCOLN 1 1956 175 0 2131 LINDEN 1164 81 0 1245 Lincoln 2 1117 4842 8 53687 Attachment: 5-22-14 Precinct Report (1659 : Precinct Report) 130 0 1247 MCCRACKEN -1505- 102 0 1607 N GALLOWAY 2372 186 0 2558 N LINN 701 37 0 738 NORTHVIEW 2555 267 1 2823 NORTHVIEW 2 1776 159 0 1935 OLDFIELD 336 23 0 359 POLK 2134 148 0 2282 2094 262 0 2356 D RIVERSIDE 1 2273 142 1 2416 RIVERSIDE 2 ROSEDALE #lA - INSIDE CIr, 2033 256 0 2289 ROSEDALE #2 - OUTSIDE CITY 1781 85 0 1866 Rosedale 18 1839 328 0 2167 S GALLOWAY 1340 88 0 1428 S LINN 110 4 0 114 SENECA 64 4 0· 68 SPARTA 1534 180 0 1714 UNION CHAPEL #1 - INSIDE CITY 2657 217 0 2874 UNION CHAPEL #2 - OUTSIDE CITY 2961 209 2 3172 W BENTON 429 18 0 447 WEST FINLEY 2622 318 0 2940 Total Voter Count 48837 D Missouri Centralized Voter Registration Page: 1 Packet Pg. 9 1 -. _- 2.4.a Image# 005470150004 Type. LAN Recorded: 05/22/2014 at 02:14:35 PM Total Amt: $33.00 Page 1 of 4 Chrlatian county Recorder *t€999 KELLY HALL Recorder of Deeds Flle# 2014-00005140 Bx2014 pa5090 RIGHT OF WAY DEED #10*0059 Attachment: 5-22-14 Vemule Road -Billings Sp. (1660 : Right-Of-Way Billings Special RD/Vermule Road) XHIS DI 5 diade and .entekd Into thls-2 7 day of -pe,4 ( L 2014, _by and betweecU„,1EE k,-kLA,Aj , ri#F->99**Ghristian County, Nlissourl; hereinaterreferred to as °Grant&·1 an CHRIS17*N' CQUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Gratitor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which Is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, Its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, Including without limitation, the use of conduits, waters gas, sewer pipes, poles, wires, surface dratnage facilities, ducks, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with al! and singular the rights, privileges and appurtenances and Immunities thereunto belong or in any way appertalning, unto the said Grantee, and unto to its successors and assigns forever, the Grantor further covenanting on its part and on behalf of its heirs and assigns that It Is lawfully seized of title to the real estate through which said easement Ys granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor wKI warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement here[n granted. /31.1 11.r ecia,l <308 0 is»- Ver,lu-12400·61 .l . .,,. -- Packet Pg. 10 -- 2.4.a THIS GRANT and easement shall, at all times be deemed to be and shall be, a conUnuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. A , JA,/ 1*- NbUZUU,< Attachment: 5-22-14 Vemule Road - Billings Sp. (1660 : Right-Of-Way Billings Special RDA/ermule Road) STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) On this @2[2 day of ·Alpri \ , 2014, before me personally appeared 1 . 1 IkelokA- 9 'SuicA D cA+Ma v , to me personally known, who, being by me duly sworn, did state that he/she exdcuted the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. ARLENE D. CHENEY L.rkh Elu« - Notary Public - Notary Seal Statool Missouri Commisgioned for Chttgvan County ,\.ene_ b. (Lk eva e.9 0-- N an Public , My Commtselon Explms:August12,2010 Commission Numbar: 12818111_ f rintE id Name) My Commission Expires: 8- \3.-cv The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 224day of 7 2014. tout3glia p:9%7201nmissioner Pfc«.1 U ,· CouritybIA ··-·· --- Packet Pg. 11 2.4.a '1#diTIOF·LWXi' DESCRIPnON (0.251 ACRES): A PART OF THE NORTH ONE-HALF (Nl /2) OF THE SOUTHEAST QUARTER (SE1/4) OF THE SOUTHWEST QUARTER (S¥/1/4) OF SECTION EIGHT (8), TOWNSHIP TWENTY-SEVEN NORTH (T27N), Attachment: 5-22-14 Vemule Road - Billings Sp. (1660 : Right-Of-Way Billings Special RD/Vermule Road) RANGE TWENT(-FOUR WEST (R24W) OF THE AFTH P.M. IN CHRISTIAN COUNTY, MISSOURI MORE PARACULARLY DESCRIBED AS FOUOWS: BEGINNING AT AN IRON PIN (PIE-2002014103) SET AT THE NORTHWEST CORNER OF THE Nl/2 OF THE SE1/4 OF THE SW1/4, SAID SEC. 8, THENCE Sol'03'26"W ALONG THE WEST UNE OF THE Nl/2 OF THE. SE1/4 OF THE S¥/1 /4, SAID SEC.· 8, 665.52 FEET TO AN IRON PIN (PLS-2002014103) SET AT THE SOUTHWEST CORNER OF THE Nl/2 OF THE -SE1/4 OF THE SW1/4, SAID SEC, 8; THENCE S 89'57'07" E ALONG THE SOUTH UNE OF THE Nl/2 OF THE SE1/4 OF THE SW1/4, SAID SEC. 8, 15.93 FEET; THENCE N 01'08'38' E, 665.54 FEET TO A POll IT ON THE NORTH LINE OF THE Nl/2 OF THE SE1/4 OF THE SW1/4, SAID SEC. 8; THENCE N 89'57'13" W ALONG THE NORTH UNE OF THE Nl/2 OF THE SE1/4 OF THE SW1 /4, SND SEC. 8, 16.94 FEET TO THE POINT OF BEGINNING. SAID RIGHT-OF-WAY CONTAINS 0,251 ACRES AND IS SHOWN ON JOB No. 14-0470-1 BY BRADLEY N. MACKEY AND IS 1 INCORPORATED FULLY HEREIN ElY-kEI·hil:NUE. 3 0 Packet Pg. 12 2.4.a £AMAK09 1*·'A %144·A ' 3614? d¥ 4* 114%103t·; %44 9 4'F..90 .4 .: 4 5 46 4 70 1,&.£-11%@1-¢1., **04 **A* *> 9.93' 34'Sk>:¢ tl/f;J'' .*reI*4(f't:}kie.*923**4,4*40¢48*it€ .4 : * 8 .. 4 4 ·kk·461:.41 4.19·439&1*k? ·2202}4©= - C 814,4:94'e,„ r . 4 · i-*»fa R.5 40 : ,$ 4,4*.M «t*t*, :€*m ·1':1' 2%·2'·4,p@9544,4*'fAiol" .,9 / 90te' 1¥&92.t : 3**92.4,-gii.,I4. , •4€,·tiol *Alt'py<:h , ged:%09,1 th,p--4/*422,) 46. 3?*f ¥ 1 1 ' · · 4•20* 9:41...4- 1 & T** - , 201,i. '9%410 . . %£362.1¥ .%:*tw'.41**42>7:4444*-41(02*b . ... j ·upr.' 4, '. . ' te W 42*25**j.-4, 2,44-*D •'6* '·V-0, 4 019}TMAN.:RU,3 ll.L£11!401 A [inas So. (16 *#Ft#%3 .WR,f**394'rvt., S lit#.·14*39.'46*%»* ,«**4*'40*Mit.t#7 J.1 6'../44' « • *P, 64. P..1...fii ;**24*»F#+4* r (4."':. · j'. ·9; /1..,4153(,41'&4 1:/OEVF/*512#,4/1111*igilk/1, Ri# : 3.31 I t.9 47.2.n'·/f . :& ri,v':1.6#£%5*--"..£,0,31! . 6-14* 65.·el y.v.'p, t•.3'4*COA'-'; FS:24 , . . 1,1t, 4?f.,4%.'92 'i,tu,%*3ier *A - 954$·5'&·:440"29 . »114, 4 4 +Lfs:e :,:b . '„ #4: :-. -ci , i,·M:ftEAS> 6©titi -,493% ..,1 L '1 .40 :4'.,2 2,= 24*KTA,-:,·: *41·8&41,it'(46>*·8¥ti i.2* 4.1.p: 'ZiMA.*'644·@€?'··y.·.4·.,1 D ·· .M•#819·49.'11> 1.*A .1 .11(1434,6.4 : -t'*67.>·: 4 . + 1.jul„. ' '..4 : 22 .. ''' .. , . P 'A - Packet Pg. 13 -- 2.5.a J Image#.005470140004 Type: LAN Reoorded: 05/22/2014 at 02:11:22 PM OBDERO Total Amt: $33.00 Page 1 of 4 Christian County Recorder KELLY HALL Recorder of Deeds File# 2014-00005139 (*(SEAL)) *2014 pa5089 422LN·rr,10' Attachment: 5-22-14 Metzeltein Rd. Billings Sp. (1661 : Right-Of-Way Billings Special RD/Metzeletein Road) *1014-0029 RIGHT OF WAY DEED THIS DEED is made and entered Into this €€f®y-gf_-Puar/) , 2014, .byEind between.J*n,i ki /9*n#kv, 0&-1*p,/0-f WA;*uff Christian County, MissouriMier@inafter referred to as 'Grantot, ·and CWRISTIAN dOUNrY, 'MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assions, all of which are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and J sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, Improvement, reconstruction and maintenance of a right of Way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface dralnage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri. to-wit: See Exhibit "A" attached hereto and incorporated hereln by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appultenances and immunlties thereunto belong or in any way appertaining, unto the sald Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on Its part and on behalf of its heirs and assigns that it Is lawfully seized of title to the real estate through which said easement is granted and that it has godd and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the sall premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertfsfng sign Cease applfcable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein fhot c £52(in . 12 fo (4 granted. · - . . Packet Pg. 14 2.5.a . 3 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. first above written. 0ned this det ' · day and year IN WITNESS WHEREOF, the undersigned Granpfas 30 InEr \\1, V Attachment: 5-22-14 Metzeltein Rd- Billings Sp. (1661 : Right-Of-Way Billings Special RD/Metzeletein Road) STATE OF MISSOURI iss COUNTY OF CHRISTIAN ) On this rl\'T day of -2.brua·v-4 , 2014: before me personally appeared 1 TVoknA# 4 ketkq H on Q€x , to me ersonally known, who, being by me duly sworn, did statelhat he/she dxecuted the foregoing Instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. ARLENE D. CHENEY Notary Public- Notarv Seal qA-,dliwl- ob• C-ki.LL,- - Stato of Missouri Commlailonedforamistian Courm, /0 My Commis:lon Explms: August 12,2016 AAbfATy Public commission Number: 12618111 .44 4/en.e. b. C.-ken ·el (PrIntbcd Name) My Commission Expires: ALS 14, 10\6 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents .to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this ,6!lay of VX , 2014. A V • 3;rdM-CI)mmissioner Fcc, 6 Ray g*ler, Eastern Commissioner 15 k> 69*)Mi* Bill Barnett, Western Commissloner ATTEST: County Cleg 0 - Packet Pg. 15 1 2.5.a 0 DESCRIPTION OF ADDInONAL RIGHT-OF-WAY f=61€bEDICKnoN A PORTION OF THE WEST HALF OF THE NORTHWEST QUARTER : (GOVERNMENT LOT 2, NORTHWEST FRACTIONAL QUARTER) OF SECTION 19, TOWNSHIP 27 NORTH, RANGE 23 WEST, CHRIS11AN COUNTY, MISSOURI, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: D COMMENCING AT A FOUND 5/8' REBAR MARKING THE SOUTHWEST CORNER ,n.,..,,,,..,,.. w-444-14 iviwue,wls, rul- 011:ings ep. lit,lji : Kignt-ot-Way Billings Special RD/Metzeleteln Road) ! OF SAID WEST HALF OF THE NORTHWEST QUARTER OF SECTION 19; THENCE NORTH 1°27'54"EAST ALONG THE WEST LINE OF SAID , NORTHWEST QUARTER A DISTANCE OF 1289.83 FEET; THENCE SOUTH 88°34'190 EAST, 19,69 FEET TO AN INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF METZLETEIN ROAD MARKING THE POINT OF BEGINNING OF THE PORTION HEREIN BEING DESCRIBED; THENCE NORTH 1°25'41" EAST ALONG SAID RIGHT-OF-WAY UNE A DISTANCE OF 641.37 FEET; THENCE NORTH 1039'58"EAST ALONG SAID RIGHT-OF-WAY LINE A DISTANCE OF 211.06 FEED THENCE SOUTH 88°34'19"EAST, 4.98 FEET; THENCE SOUTH 1°27'53'WEST, 852.42 FEED THENCE NORTH 88°34'19" WEST, 5.31 FEET TO THE POINT OF BEGINNING OF THE PORTION HEREIN DESCRIBED, CONTAINING 0.107 ACRES MORE OR LESS. /0 Packet Pg. 16 1 1 J 2.5.a 0 1 0. ' .w STATE HIGHWAY 14 W .- 0904 80000000 0000' ·:- 1,·1- 1 t ..tritel-t# 1- -€91.4 < v ...4....f.->'•A62*42 :' 4. I ; :14 ling: 24 2 4 9 4793 8/ · 913 4.Aje'.r: ti .LE'%Fket i¢ v ylL, M . .V...4 , . ..b'.ir r 00.1 - 1 ,· S, y 4 Attachment: 5-22-14 Metzel en Rd B l ngs Sp. ( 66 : Righ Of-Way Billings Specal RD/Metzele ein Road 'll:. i . . 0 . t 0. ' S.P.STE .44 1.. ............... ...:V:.:V<..14#...2.t:.22:>.14·>PA · 1: .1 • ,4.1 ··r '%'filli¢·,N!?+'€*Ii,:9 -i ·k'·F·,·9'0: ' '- U.. 4-:.3...: 39* f M. ., Al.£94..ik'•3··. ' 4 'f 4.·'4u·;t1 fe ';, "·N.....'.5:*+A.../,J. % 4 1 1.. .9..tr'.,*4.6,i.!i>{dA1%».66.r@@ii,ti@i: ' ·.,i:·· :(4.2·44*4kUs·*:it&*0,91P.„.,.: .: 1 Maintenance Agreement for Stone,Hollow Subdivision THIS AGREEMENT is hereby entered into this 2 9 day of May, 2014, by and between , Christian County, Missouri, through the Christian County Commission (hereinafter referred to as "Christian County", and the Selmore Special Road District (hereinafter referred to as "Selmore Special". WHEREAS, christian County and Selmore Special are contiguouit4446hbither.along: Attachment: 5-29-14 Stonehollow Maint. Agree. (1667 : Approve Minutes & FInancials) 1 . .· Vs -f..:.t..Y·.Ski\.Ex·:.X .. Stone Hollow Subdivision at all points which are contiguous:betkden Christian County and Selmore Special Road District. WHEREAS, Section 70.220, RSMo., allows for an agreement between county Commissions or.Special Road Districts to maintain a roads.and any bridges thereon as a practical exercise of the contract power authorized in said statute and is not contrary to the provisions of Section 228.140, RSMo; 3 WHEREAS, Section 70.220, RSMo., permits counties to divide roads and enter into an agreement for the maintenance of those roads with other counties or special road districts so the maintenance costs are shared equally. . NOW, THEREFORE, in consideration of the mutual promises and benefits that each party shall derive herefrom, Christian County and Selmore Special hereby enter Into this agreement forthe division of maintenance responsibilities for the above described subdivision. Roads to be Maintained. Selmore Special agrees to maintain, at its sole cost and expense, all of Garner Road, including a small section at the end of Garner Road located within the Common 11 Road District, Horsefeather Road, and Peaceful Point Road. Maintenance Responsibility. Selmore Special shall be responsible forthe physical maintenance, upkeep and repair of wear or damage to the road base and surface of the roads designated hereinabove to be maintained from natural or other causes, including but not limited to maintaining the shape of the roads and ditches to permit drainage; keeping drainage features such as culverts, tin whistles or bridges opened and operable; grading and 3 snowplowing; maintaining ditches and right of ways; maintaining all signage on both sides of Page 1 of 3 Packet Pg co + 16 8-2 c .:-24942 Ipt9.'*43.44%03.4ikt.E.:tt.RE4.0.70.<:.h.,1....f: .4..t % . .1. t .. ·tli·'·+'0.''I'C: % 2: 14©'ARAA*494*4# 2.4.b .2 ®401%9 4%94?:t:i··· JI;!e'· 10.*9.Sh}(:tj·:·.i.; ;.:h+·.9.·i,· ·t: .: " .2··.·· ·· · ··. · *· 6 4# 2-N·:.; 944£A:i ;9,·41'4%. i.:41!A.t··cu:ir.i·jo·, 044....31,It t.. :F. 1 296?i!93.44: p,...:.4,.21:i i : :: ::':::,..,,1(63:.·.i ., ··.. -.(:·.. ·: ·:. 4:.b.f·3?AUU·:94.'....rie.',..,.32 . · . . i.. .i.*.:4:1 ..,3.014.3:Yi..<33.:4it·. ' 4%14*tiN-Ebt€AER¢bf,ih*&.iarties hav8 86us#d..this Agreement 2616**xe-cdthda#,6 12§;j fi;fi#:ilt:jf¢4 -4 . - AF k7< ,2014 /391, 1 ' ' CHRISTIAN COUNTY SELMORE SPECIAL ROAD DISTRICT nU /17 /05*L LOU'Lapaglia-Prekilinommis sioner J#€k Brazeale-Commissioner 6,08'lt©' 5-luq 4-bw- Bill Barnett-Western Commissioner Jeff Iatum-Bon>missioner 1 41(31 944 . '5-9 =LA-e , Ray Wetlr-Eastern Cofmiioner Ric House- Commissioner 11 <45-4 51>thi Kay Brwn-County Clerk 1 Secretary Lj App,pdGEDas to,n: Johrrouslet,., County Counselor V 0 Page 3 of 3 Packet Pg. 9 2.1.c NX Stoneridge Flooring Design Proposal #: NX055050 1788 N. Woodvlew Sale Date: 05/16/2014 Nixa, MO 65714 Install Date: 417-724-2444 Sales Rep: Beebe, D Sales Rep: §9_LDTP SHIPPED TO I•i•,te•191•P.•7ji4(81·I 4· NForm, Architecture Christian County Justice Center Attachment: 5-29-14 Invoice for Carpet-Justice entr. (1667 :Approve Minutes & Financials) 312 W. Commercial St. Springfield Mo 65803 . 417-873-2255 2 i , t MATERIALS QUANTITY PRICE TOTAL (1) Pinstripe Tile #infish 1. .1 -, .4. Comments: Open Office area Room 101 (2) Adhesives Shaw H5100 (3) Track Pinless (4) Insert (7) Ardex Feather Finish (10lb) J LABOR QUANTITY PRICE TOTAL' (1) Carpet Tile --, (5) Take-up Glue down --, '* '* (6) Floor Prep n " Scrape Glue - Comments: Bid includes take-up of existing carpet. Bid includes Subtotal: $4,439.50 basic floor prep and glue scrape but does not include any Exempt: $0.00 unforseen floor prep. Total: $4,439.50 Payments: $0.00 Balance: 54,439.50 J Packet Pg. 10 2.6.a 0 Public Notice The Christian County Commission is hiring a Professional Engineer to supervise projects for the Attachment: 5-29-14 Notice for Road Engineer (1670 : Highway Administrator Discussion) maintenance of County roads and highways and the construction and/or re-construction of roads, highways, streets, bridges, and related structures. Qualified candidate will manage subordinate supervisors who manage approximately 32 employees in the Christian County highway department. Candidate will be responsible for the overall direction, coordination, and evaluation of the department. Carries out supervisory responsibilities in accordance with the ' County's--palitlei -ind--apillicable 'laWs. - Ralidnjibilities- ificluild' -pl¥bring Budgets, bid specifications, plans, construction schedules, environmental impact studies, and designs. Will also perform interviewing, hiring, and training of employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Planning of major projects, such as replacement of bridges and low water crossings, or major modifications to the structure or surface of a roadway. All duties will D be carried out under the direction of the Christian County Commission. Applicant must have at least five years supervisory/management experience. Applicant must have a minimum of five years roadway and multi-model experience including bridges, low water crossings, and the building/surfacing of asphalt, gravel, and chip seal roads. Bachelor's Degree in Civil Engineering from a four-year accredited college or university and four years of related work experience. The employee in this position must hold a Professional Engineering License and be comfortable with seating and certifying construction documents for county projects. Must have the ability to read, analyze, and interpret engineering and business periodicals, professional Journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees, elected officials, and the general public. Salary will be commensurate with education, training and experience. Job will start approximately early August 2014. Send resume to: County Commission, 100 W. Church Street Room 100, Ozark, MO 65721 0 Packet Pg. 11 1 1 ----- - Christian County Commission 100 West Church St, Room 100 ozark MO 65721 April Tenn http://CliristianCountyMO.iqm2.com - Minutes - Monday, June 2, 2014 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name · · i : : :. '. . Title ' . Status Arrived Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Kay Brown County Clerk Present Cheryl Mitchell Assistant Present IL Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes and Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 n Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission received no minutes or financials to approve. Motion/Vote - 8:45 AM Richard Teague & Brent Young Supervisors Common I & 11 Road Districts Bid Opening - Bid Opening-Lowboy Trailer The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague, Kevin Ash representative for Summit Trucking and Common 2 Road District Supervisor Brent Young. The County,Commission met with Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young to open bids for a lowboy trailer from the following companies: Summit Trucking LLC - Lee's Summit, Missouri Total Cost $ 46,000.00. Potter Equipment - Springfield, Missouri Total Cost $ 47,560,00 with a trade in allowance of $ 3,805.00 L / 0 April Term Monday, June 2, 2014 8:25 AM Richard Teague asked to continue the decision to 3:00 p.m. today. Presiding Commissioner Lou Lapaglia called for a motion to continue the meeting to 3:00 p.m. today for a decision. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM - Award the Lowboy Trailer to Summit Trucking, LLC The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague. The County Commission reconvened at 3:00 p.m. for a continuance from the bids opened at the 8:45 a.m. meeting to make a bid decision regarding a lowboy trailer. Richard Teague said he reviewed both trailers and the used trailer is a superior product and meets all the specifications. Mr. Teague said the Potter Equipment trailer does not meet the bid specs and is lacking in the following: No deck over rear axles or center deck,no fold down ramp and no third lifting axle. Richard Teague recommended to the County Commission to award the bid to Summit Trucking LLC for $ 46,000.00, which includes delivery and no trade-in allowance. Mr. Teague said there is one board that needs replacing, to be completed prior to delivery. Presiding Commissioner Lou Lapaglia called for a motion to award the lowboy trailer bid to Summit Trucking, LLC. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett D Motion/Vote - 8:30 AM Richard Teague-Common I Road Supervisor Discussion - Decision-State Bid Tazmanian Digger 21Page April Term Monday, June 2, 2014 8:25 AM The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission met with Common 1 Road District Supervisor Richard Teague to discuss purchasing a tasmanian digger from Equipment That Works, a sole source company located in Kansas City, Missouri. Mr. Teague said the tasmanian digger comes with an auger, arm, a puller and a hydraulic unit for $ 25,007.00, to be used on an existing truck. Mr. Teague said this equipment is $ 560.00 more than the previous digger purchased for Common 2 Road District because this one has a heavy duty hydraulic post puller. Mr. Teague said this is a safer option to install road signs and to repair those that have been uprooted. Mr. Teague said the hydraulic unit will pick up concrete that has been dislodged. Presiding Commissioner Lou Lapaglia called for a motion to approve the purchase of a tazmanian digger for $ 25,007.00, from Equipment That Works, a sole source company located in Kansas City, Missouri. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Beth Schaller-MoDOT Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young and Beth Schallerfrom Missouri Department of Transportation. The County Commission met with Beth Schaller from Missouri Department of Transportation for the monthly update. Ms. Schaller said the purple heart signs have been installed at the corridors entering Christian County. ' Ms. Schaller said signals have been installed at Cheyenne and Highway 14. The lights will be placed on flash mode beginning Wednesday unless it is raining but there is some dirt work needed priorto surfacing and striping. Ms. Schallersaid on Highway ce and Cheyenne Road will be installing culverts and sewer lines and it will take nine to ten weeks to move and install the utilities, she anticipates mid-July to finish the project. 31Page 0 8:25 AM April Term Monday, June 2, 2014 Ms. Schaller said they are resurfacing and adding shoulders along Highway 14 to Marionville and have completed the project to the Delaware Township Road. Ms. Schaller said there is also a final asphalt resurfacing planned for M Highway. Ms. Schaller said they will be paving business 65 south, scheduled to begin June 16, 2014. Ms. Schaller said Highway F will have shoulders increased by two feet. Ms. schaller said the bridge project at Farmer's Branch is going well and there is some dirt work to be done surrounding the bridge. Presiding Commissioner Lou Lapaglia said there has been discussion of running six lanes on 160 past Sonic Drive-in. Ms. Schaller said she was unaware of an increase in the number of lanes for Highway 160. Ms. Schaller said the tax issue is scheduled for the 2014 August ballot She said MODOT is planning to release a draft list in two weeks for public notice and another meeting is scheduled for the end of June to review the list of potential projects prior to the August Election. D Presiding Commissioner Lou Lapaglia suggested while money is tight and the use of funding is a necessity why not focus in on the roads and work on the sidewalks later. Ms. Schaller said by the time fees are paid for collecting the tax and the 5% that goes to the cities and the counties, it won't leave a lot to work with. Ms. Schaller said the challenge is to get the word out so we can preserve the status quo on the condition of the roads.. Ms. Schaller said she will review the finalized list in the near future. Presiding Commissioner Lou Lapaglia expressed his appreciation to Ms. Schaller for having a monthly meeting with the County Commission. Motion/Vote - 9:30 AM Christian County Commission Discussion - Capp Hill Ranch Road Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague. The County Commission met to discuss Capp Hill Ranch. Eastern Commissioner Ray Weter said Mr. Ron Jacobs wife wanted to know what is going to happen with Capp Hill Ranch Road. Commissioner Weter said the county may 0 be required to repair and maintain the road if it poses a danger. 41Page 0 8:25 AM April Term Monday, June 2, 2014 Todd Wiesehan spoke with the County Counselor and he said we needed to do the following: * Have the County Surveyor survey and create a legal description for the property. * Have the Assessor call the property owners and order a title search on each parcel. * Draft the Right-of-Way Deed for each land owner and have each land owner sign the deed * Need to accept the right of way deeds from all landowners * Pubtish a notice in the newspaper for a public hearing twenty days prior to the meeting and the proposed beginning and termination where Capp Hill Road extends to any landowner. Eastern Commissioner Ray Weter said he would like to proceed with making the repairs to Capp HII Road. Presiding Commissioner Lou Lapaglia asked are there any funds available. Richard Teague said we are looking at a culvert and patching the holes on Capp Hill Road. Presiding Commissioner Lou Lapaglia asked if it would cost around $ 10,000.00. Mr. Teague said the cost would be less than $ 10,000.00. Presiding Commissioner Lou Lapaglia called for a motion to proceed with the preliminary requirements for assuming the rights of rights-of-way for Capp Hill Ranch Road. 0 51Page '1 0 8:25 AM April Term Monday, June 2, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Administrator Rezoning Application - Rezoning-Ozark Mountain Trading Company The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan, Common 1 Road Dktrict Supervisor Richard Teague and Bruce Jenkins. The County Commission met with Todd Wiesehan for a second hearing for the property owned by Bruce and Larry Jenkins. Mr. Wiesehan presented a rezoning request to change the existing property located at 4381-4393 Selmore Road from R-1 to C-2. Mr. Wiesehan said this would join the two parcels into one property. The Planning and Zoning Commission gave unanimous approval. The adjoining property is.84 acres and would be compliant with the future land use map for commercial development. Mr. Wiesehan said there are no utility services except possibly an existing well and septic tank. Mr. Wiesehan said the existing drive way is located within the Selmore Special Road District and lies within the MODOT right-of-way, with no responsibility to the county. Presiding Commissioner Lou Lapaglia called for a motion to rezone the property from R- 1 to C-2. RESULT: ADOPTED [UNAN]MOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 AM Mel Eakins-Great River Engineering Discussion - Pre-Bid Meeting-StoneHollow Subdivision Road Project The meeting was attended by Commission Secretary Julia Maples, Joey Burk, Tim Scott and Steve Brown engineer from Great River Associates. The County Commission met with engineer Steve Brown for a public hearing for an invitation to bid on the Stone Hollow Subdivision road improvements. Mr. Brown said the following is a list of the specifications needed for the first phase of the Stone Hollow project: * 22,067 square yards of the existing chip and seal surface removed * 1,335 cubic yards of sub grade stabilization 3 * 22,067 square yards of 4 inch aggregate base 61*Page 0 8:25 AM · April Term Monday, June 2, 2014 * 60 linearfeetof earthwork * 3.8 acres of fertilizing, seeding and mulch * and traffic control. Presiding Commissioner Lou Lapaglia asked if the project has been bid. Mr. Brown said the project was bid and the bids are scheduled to be opened on June 9th, 2014 at 10:00 a.m at the Commission office. Tim Scott said he and Mr. Burk were contacted by Great River Associates to attend this meeting. Eastern Commissioner Ray Weter asked if everyone received the description and bids and specs. Mr. Brown said the bids and specs package are available for $ 20.00 each. Presiding Commissioner Lou Lapaglia called for a continuance to open the bids on Monday June 9th, 2014 at 10:00 a.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 3:20 PM The scheduled agenda for Monday, June 2, 2014, was completed and the Commission adjourned and will reconvene Thursday, June 5, 2014. Presiding Commissioner, Lou Lapaglia D 71Page 0 8:25 AM April Term Monday, June 2, 2014 (&,A li>£L Ray Waer- 1 Eastern Commissioner, Ray Weter Bar'iett Western Commissioner, Bill Barnett 0 0 ... 81Page 0 Christian County Commission 100 West Church St,Room 100 0zark, MO 6S721 April Term http://ChristianCountyMO.iqml.com - Minutes - Thursday, June 5, 2014 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name .. Title 1 Status i · Arrived 649.-4,Mila... _. -. ....pre.fidi.88 999?liss„!en.er . . ...1 ?r?¥98'... ...j--8-19§.8.M......... ... Ray Weter Eastern Commissioner 1 Present ] 8:55 AM Bill Barnett Western Commissioner 1 Present i 8:55 AM Kay Brown ... ............ _County Clerk ; Present i 8:55 AM EheNiA*iae'i Assistant 1 Present i 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County CIerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. 63 The County Commission met to approve the minutes that were previously reviewed for March 27, April 7, May 29 and June 2, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Barb Stillings-Circuit Clerk Bid Opening - Bid Opening-Access Doors The meeting was attended by Commission Secretary Cheryl Mitchell and Circuit Clerk Barb Stillings. The County Commission met with Circuit Clerk Barb Stillings to open the only bid received for access doors from Simplex-Grinnell, L.P. from Springfield, Missouri at the Justice Center. Simplex-Grinnell, L.P. Total Cost $ 9,350.00 Presiding Commissioner Lou Lapaglia called for a motion to schedule a dedsion meeting for Monday, June 9th, 2014, at 9:45 in the morning. April Terrn Thursday, June 5• 2014 855 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way=Smynra Road-Common 1 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan, Planning and Zoning Administrator for a dedication of 300 feet of frontage on the South side of Smynra Road to be transferred to the Common 1 Road District. The grantors are James R. Spencer and Dorothy J. Spencer. Presiding Commissioner Lou Lapaglia called for a motion to approve the transfer of 300 feet on Smyrna Road to the Common 1 Road District. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Water, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission Discussion - Riverside Property Access Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Joey Kyle, Rance Burger reporter for the Springfield Newsleader, Donna Osborn reporter of the Christian County Headliner News and Rick Maggard from the Common 1 Road District. Sheriff Kyle suggested controlling rather than prohibiting access to the Finley River but that will be up to the Commission to decide how it will be accomplished. Eastern Commissioner Ray Weter said if we can't prohibit access can we control it? Commissioner Weter asked the Sheriff if he had any suggestions Sheriff Kyle they can use the river but they could have a curfew regarding camping such as Undenlure that closes at 10:00 p.m. Western Commissioner Bill Barnett said we need to stay consistent with Undenlure curfew. Sheriff Kyle said a curfew would reduce the potential for noise complaints for the area residents but you may need to consider an ordinance to prohibit access to county 0 property based on safety issues such as the dam sites controlled by the Corp of 2[Page April Term Thursday, June 5,2014 8:55 AM Engineers. Sheriff Kyle said the citizens are seeking access to the river everywhere and it is not infrequent that he has to chase someone off the bridge. Sheriff Kylesaid people not familiar with the area will access it everywhere and the south bank on the west side of the bridge will continue to erode and will detract from the area. Eastern Commissioner Ray Weter said we need to prohibit alcohol use on county property. Sheriff Kyle said the least amount of government intrusion is better and there are state statutes that we can adopt. Presiding Commissioner Lou Lapaglia said what does the Corp of Engineers.stand on. Commissioner Lapaglia said we have to give support to the residents and the public from those that don't follow the rules. Commissioner Lapaglia said if there was excessive noise, 1 would complain as well. Commissioner Lapaglia said we are going to have to make a decision. Eastern Commissioner Ray Weter said the property extended farther down river from the bridge that could be used for a boat ramp in the Riverside property area extending across the river. Sheriff Kyle if a parking area is limited in size, the number of persons that could access the river would also be limited and diffuse the problem. Presiding Commissioner Lou Lapaglia said could we have a limited area for fishing and move the swimmers and other activities further down stream. We will seek counsel and maybe we can satisfy both by separating them and away from homes. Sheriff Kyle said the area will need prior notification with county signage of no trespassing and the rules clearly displayed. Presiding Commissioner Lou Lapaglia said this will serve as a temporary solution but the immediate need is to take care of the homeowners and the swimmers. Sheriff Kyle said any improvements will be done on an minimal scale and there will be problems due to the water flow. i I Pa e April Term Thursday, June 5, 2014 8:55 AM Presiding Commissioner Lou Lapaglia said we need to look at the river and make a decision of how the area will be utilized safely. .... Eastern Commissioner Ray Weter said he has concern for the use of alcohol and glass bottles. Commissioner Weter said we could post the same signs that are posted at Lindenlure. Sheriff Kyle said glass containers and styrofoam are prohibited by state statutes. Sheriff Kyle supported having signage but no need to duplicate what the state has already put into law. Sheriff said have the County Counselor can search the statutes for the laws governing rivers. Presiding Commissioner Lou Lapaglia suggested to the Sheriff to contact County Counselor for his assistance and put down gravel and grass seed on the bank to stop erosion. Sheriff Kyle said we will need a physical barrier and keep the parking to a controlled number. Western Commissioner Bill Barnett said we could put no parking signs along the road. Sheriff said 40-50 percent of the signs are gone, over the past two years they have been taken by individuals as trophies. Sheriff Kyle said the road is located inside the Ozark City limits. Western Commissioner Bill Barnett said we could put gravel in and create additional parking. Sheriff Kyle said we need to look at the capacity as to how many people the river can handle comfortably at that location. Presiding Commissioner Lou Lapaglia asked do we want to act on signage today. Sheriff Kyle suggested that one ordinance be adopted that contains all the rules and have the County Counselor's approval. Donna Osborn asked where do you plan on posting the no parking signs. 41Page 11 I April Term Thursday, June 5,2014 8:55 AM Eastern Commissioner Ray Weter said if the cars park out in the road there could be problems of getting emergency vehicles in. Rick Maggard asked hasthere been any discussion of controlling trash. Sheriff Kyle recommended placing a recepticle that is concrete for the trash and placing no parking signs. ... Presiding Commissioner Lou Lapaglia called for a continuance of this meeting for the signs and an ordinance for the Riverside bridge. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Mel Eakins-Great River & Associates 0 Agreement - 1682 : Approve Riverdowns Subdivision Contract, Change Order, Order for Temporary Financing, & Wastewater Service Agreement approval and signatures The meeting was attended by Commission Secretary Julia Maples, Richard Eddie, Doug Twigger, Mike Burris, Lewis Davis, Ranee Burger reporter for the Springfield News- Leader, Donna Osborn reporter of the Christian County Headliner News, Mel Eakins engineer for Great River Associates and Attorney Carson Elliff. The County Commission met with Attorney Carson Elliff and Mel Eakins engineer from Great River Associates to approve and sign the contract and change order with Meredith Excavation, LLC and a temporary financing and wastewater service agreement. Mel Eakins said since we last met we issued a notice of award to Meredith Excavation, LLC and have been working with the attorneys and the contractors and have met today to request the County Commissioners to approve and execute the contract and approve the change order to the bid contract. Presiding Commissioner Lou Lapaglia said we are going to handle the contract change order and the contract, the insurance certificates need to be approved by the County Counselor. Mel Eakins said a pre-construction meeting needs to be set for next Thursday. 51Page 0 855 AM April Tenn Thursday, June 5,2014 Carson Elliff said Liberty Bank is ready to issue the funds for the temporary note for the next six month period. Mr. Elliff asked to schedule the closing for next Thursday for the pre-construction meeting. Presiding Commissioner Lou Lapaglia said the long term note will not be done until the project is completed. Mel Eakins said the contractor will not sign the contract until the County Commissioners sign the contract. Carson Elliffsaid he has a copy of the insurance and is awaiting approval from the County Counselor for the amount stated in the policy. Presiding Commissioner Lou Lapaglia called for a motion to approve the contract with Meredith Excavation LLC to build the Riverdowns West Subdivision Sewer Project. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Approve and Sign the Temporary Financing Notes County Counselor John Housley arrived at 11:00 a.m. for the remainder of the meeting. The County Commission reviewed the temporary financing and the temporary notes from Liberty Bank. Carson Elliff said Uberty Bank would be ready to close on the project on Thursday and will bring a cashier's check. A meeting was set for 3:00 p.m. Thursday 12th, 2014, to sign all the notes and to have the pre-construction meeting. Presiding Commissioner Lou Lapaglia said the temporary note presented by Uberty Bank is for an interest rate of.99 percent for six month5. Presiding Commissioner Lou Lapaglia expressed his appreciation to Commission Secretary Julia Maples, Carson Elliffand John Housley and the engineers for all the work D they have put into this project. 61-Page April Term Thursday,June 5,2014 8:55 AM Doug Twigger and Richard Eddie expressed appreciation to the County Commission for taking this project. Mel Eakins said the project will begin next Thursday after the 3;00 p.m. meeting and will take 120 days for completion. The County Commission approved the temporary financing and temporary notes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Approve the Change Order to Meredith Excavation LLC Presiding Commissioner Lou Lapaglia called for a motion to approve the change order issued by Meredith Excavation, LLC., for the Riverdowns West SubdivIsion Sewer Projects. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 11:30 AM The scheduled agenda for Thursday, June 5, 2014, was completed and the Commission adjourned and will reconvene Monday, June 9, 2014. L® Layglia Presiding Commissioner, Lou Lapaglia 71Page April Terrn Thursday, June 5,2014 8:55 AM Ray Weref- 1 Eastern Commissioner, Ray Weter arnett Western Commissioner, Bill Barnett 0 0 81 Pag*e Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 April Term http://ChristjanCountyMO.fqmleorn - Minutes- Monday, June 9,2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name i .. Title . Status 1 · Arrived L.0, Lapaglia - . i Presing cari*onr i Present. 8:55 AM 1 Eastern Commissioner | Present | 8:55 AM Ray Weter 1 Present i 8:55 AM Bill Barnett i Western Commissioner Kay Brown ! County clerk £ Present 1 8:55 AM Eke?yi iO-itER-eii 7 1 Assistant Present lisXIW j IL Agend& Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Rance Burger reporter for the Springfield News- Leader and Donna Osborn reporter for the Christian County Headliner News. The County Commission met to approve the minutes for June 5th, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:55 AM - Approve Certified Court Order # 06-09-14-01 The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Rance Burger reporter for the Springfield News- Leader and Donna Osborn reporter for the Christian County Headliner News. The County Commission approved Certified Court Order # 06-09-14-01 for a total of $ 289,998.91. 3 8:55 AM April Term Monday, June 9, 2014 Presiding Commissioner Lou Lapaglia called for a motion to approve the transfer of funds in the amount of $ 107,549.99 to the Common 1 Road District and $ 88,130.67 to the Common 2 Road District and the remaining $ 94,318.25 will remain in the pool. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote . - Addendum to the Tazmania Motion The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Rance Burger reporter for the Springfield News- Leader and Donna Osborn reporter for the Christian County Headliner News. The County Commission were notified by the Common 1 Road District Supervisor Richard Teague that the bid for the tasmanian digger did not include a remote to install a sign by one man. Mr. Teague sald this remote is an additional cost of $2,625.00. Mr. Teague said the tasmanian digger is manufactured and sold by only one company and there is no room for negotiating for a lower price. Presiding Commissioner called for a motion to amend the payment for the tasmanian digger from $ 25,007.00 to $ 27,632.00 that was awarded on Monday June 2, 2014. RESULT: ADOPTED IUNAN]MOUS] ' MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Christian County Commission Discussion - Riverside Access Property Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Ethel Beyer, John Beyer, Mr. And Mrs. Clever Walker Jr., Thomas and Judy Howard, Karla Hatch, John Marsh, Ken Harding, Michael and Abby Burch, Holly Pulliam, Rance Burger reporter for the Springfield News-Leader and Donna Osborn reporter for the Christian County Headliner News. The County Commission met to discuss the Riverside Property access and controlling undesirable behavior at the river. Eastern Commissioner Ray Wetersaid the direction they are moving to ultimately to allow access to the Finley River with some controls such as: hours of operation and D vacating the property, alcohol prohibited, camp fires, and over night camping. 21Page Monday, June 9, 2014 8:55 AM April Term Commissioner Weter said we need to contact the County Counselor to prepare an order addressing these issues. Western Commissioner Bill Barnett is not in favor of prohibiting camp fires on the gravel bars. Presiding Commissioner Lou Lapaglia said we need to review the area and consider providing access downstream for canoes and kayaks. 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I 4111 r'HJ t f][I illl, s, 1 141, f Title ' NU NE Utr - - - Companj/Title ij 7 (3-2.A Rk' i uu L-- t, Compan8/ 0-24¢84 . 1 '11 12 4 1 7 1 business Address Um itg 1 0 5 ' U _i 1 822 Lj -1 3461ess Addreks H & Citg fi g i o 4/7- 4 93 /4 13 41 -7 449-0/1,1- 1 1 Flione number - - -: Clione number 48 +J 6.0 Bo rbmail acid ress emailladAress Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 April Term http://ChristianCounterMO.fqm2.com - Minutes - Thursday, June 19,2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attendee Namb Title - * , Status Arrived Lou Lapaglia Presiding Commissioner Present 8:40 AM Ray Weter Eastern Commissioner Present 8:40 AM Bill Barnett Western Commissioner Present 8:40 AM Kay Brown County Clerk Present 8:40 AM Cheryl Mitchell Assistant Present 8:40 AM II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cindy Childress, Todd Wiesehan Planning and Zoning Administrator, Lee Johnson, Recycling Supervisor and Joshua Byrd. The County Commission met to approve the minutes for June 12, 2014. Presiding Commissioner Lou Lapaglia cal[ed for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commjssioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - To Continue Financial Portion of the Meeting Presiding Commissioner Lou Lapaglia called for a motion for a continuance of the financials to 10:15 a.m. for the Sheriff's meeting to discuss current grant financials. RESULT: ADOPTED IUNAN]MOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Cindy Childress-Courts (') April Term Thursday, June 19, 2014 8:40 AM Discussion - Historic Courthouse 2Nd Floor Courtroom Usage & Maintenance Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Circuit Judge Secretary Cindy Childress, Todd Wiesehan Planning and Zoning Administrator, Lee Johnson, Recycling Supervisor and Joshua Byrd. The County Commission met with Cindy Childress for a discussion regarding the historic courthouse courtroom. Cindy Childress requested control of the historic court room scheduling as it is harder and harder to reserve the court room. Ms. Childress said if a jury trial is held they may have to secure the space at night which is difficult to do when the court room is reserved a year in advance. Presiding Commissioner Lou Lapaglia Lou said how will this affect the Planning and Zoning Commission Meetings and are you going to keep the calendar instead of the County Commissioners secretaries? (-3 - Cindy Childress said she would prefer keeping the schedule for the visiting judges. Ms. Childress there is the only one place we can have a jury trial and we need to have a back up. Presiding Commissioner Lou Lapaglia said he noticed the historic court room is being used more than ever. Eastern Commissioner Ray Weter said if we have planning and zoning meetings in the courtroom and the court room is in use for a committee group or a court hearing there is not place for them to hold a meeting. Presiding Commissioner Lou Lapaglia asked is the conference room available. Cindy Childress said there is space available in the library if we needed to free up space. Eastern Weter said we have to make the change from using the court room and may have to rent the VFW. 0 21Page 0 April Term Thursday, June 19, 2014 8:40 AM Presiding Commissioner Lou Lapaglia said we would like to try it on a trial basis for a three month period beginning July 1, 2014 for a 120 days and have Ms. Childress be responsible for scheduling the court room. Todd Wiesehan suggested having a priority list because he has a mandated obligation for holding Planning and Zoning meetings. Cindy Childress said mainly not to book a year in advance for Citizen Corp or the Republican Committee. Presiding Commissioner Lou Lapaglia called for a motion to grant Cindy Childress the responsibility of scheduling the use of the second floor courtroom for a 120 days and any costs will be shared with the county. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 Motion/Vote - - Approve Painting Judge Orr's Office Circuit Clerk Barb Stillings has requested to have Judge Orr·'s office painted and remodeled forthe new incoming Circuit Judge. Presiding Commissioner Lou Lapaglia called for a motion to give the Circuit Clerk the authority to paint and remodel former Judge Orr's Office for the incoming Circuit Judge to be paid 50 percent by the Circuit Clerk and 50 percent paid by the county. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Lee Johnson-Recycling Supervisor Discussion - Roof Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Lee Johnson, Josh Byrd and Todd Wiesehan. The County Commission met with Lee Johnson to discuss the recycling building roof 0 leaks, mold and possible replacement of skylights. 31Page 1 (') April Term Thursday, June 19, 2014 8:40 AM Mr. Johnson said the sky lights have leaks and mold that has built up where they are affixed to the roof. Mr. Johnson asked if the County Commission would authorize hi to bid the replacing the 10 sky lights and fixing the roof leaks at the recycling center. Eastern Commissioner Ray Weter asked who do we call to evaluate the mold? Presiding Commissioner Lou Lapaglia said Servpro worked with the county to remove the mold problem on the third floor, perhaps Lee could obtain some quotes to remove the molel, replace the skylights and fix the leaks. Presiding Cbmmissioner Lou Lapaglia called for a motion to authorize Lee Johnson to get quotes to remove the mold, replace the skylights and fix the leaks. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Christian County Commission Discussion - Closed Session Ref: 610-021 Subsection 17-Personnel The meeting was attended by Commission Secretary Julia Maples, Glenn Pace and County Clerk Kay Brown. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner . SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Christian County Commission Discussion - 1698 : Move From Closed Session to Open Session Presiding Commissioner Lou Lapaglia called for a motion to end the closed session and go into open session with no decisions made. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 Motion/Vote - 10:00 AM Joey Kyle-Sheriff Discussion - JAG Grant Discussion 41Page ) April Term Thursday, June 19, 2014 8:40 AM The meeting was attended by Commission Secretary Cheryl Mitchell, Rich Lewis, Stephanie Bressie, Paula Brumfield and Holly Burnette. The County Commission met with Rich Lewis to discuss the JAG Grant. Mr. Lewis said this grant is for approximately $ 34,750.39. Mr. Lewis said if approved it could provide funding for new equipment such as: updating evidence department, 4 in- car video systems, stand alone camera system that will capture the image and digitally record it. Western Commissioner Bill Barnett asked will this digitally record an image in front of the vehicle. Mr. Lewis said the more recording features the higher the costs. Mr. Lewis said the microphone will pick up everything and there is a microphone in the cage. Mr. Lewis said if this grant is approved it will provide for four units with night time capabilities and laptops for the training department. Mr. Lewis said the grant will reimburse the county for the items that are purchased. Presiding Commissioner Lou Lapaglia asked will the money come from the Sheriff's department and reimbursed back to the Sheriff's department. Rich Lewis the grant could provide equipment that provides night vision for assist with cattle theft. Presiding Commissioner Lou Lapaglia called for a motion to approve the grant application to received $ 34,750.39, pending the approval of County Counselor John Housely. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Joey Kyle-Sheriff Discussion - JAG Grant Discussion Presiding Commissioner Lou Lapaglia said he asked for continuance of the financials at 8:40 a.m. today to address the current grant from August 2013 that is still owed to the county and is there any assurance we will receive this money before we move to the new grant. 51Page - April Term Thursday, June 19, 2014 8:40 AM Mr. Lewis said the grant in regards to the additional pay for the deputies for 2013, he spoke with those in Jefferson City that oversee those grant funds and they said the county is approved through February March and April and have payments approved for November and December and should have it by October. Mr. Lewis said the grant ends in June and have received assistance and by next week we will receive the additional funds. III. Adjournment The meeting was closed at 10:45 AM The meetings scheduled for Thursday, June 19,2014, have been completed, the County Commission will reconvene on Monday, June 23, 2014. Lou Lai0glia Presiding Commissioner, Lou Lapaglia Ray Werer Eastern Commissioner, Ray Weter Bill Barnett Western Commissioner, Bill Barnett - -61Page -- 1 f 01· Ata'• Christian County Commission 100 West Church St. Room 100 0 Ozark MO 65721 April Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, June 23, 2014 8:45 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia Attedeb Name. 6 1 J: ' 4,'2'P Titlel ?3,4 . - ....1 . tstites· - 3*frivekl - Lou Lapaglia Presiding Commissioner Present 8:45 AM Ray Weter Eastern Commissioner Present 8:45 AM Bill Barnett Western Commissioner Present 8:45 AM Kay Brown County Clerk Present 8:45 AM Cheryl Mitchell Assistant Present 8:45 AM II. Agenda Motion/Vote - 8:45 AM Clerk of the County Commission Kay Brown Minutes & Financials Approval - Approve Minutes and Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission received no minutes from the Clerk to approve. The County Commission received from the Clerk, Certified Court Order # 6-23-14-01 to distribute CART funds in the amountof $ 118,164.45. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Royce Reding & Mike Ussery with Congressman Billy Long's Office Discussion - Update Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Brady Brite reporter for the Christian County Headliner News. The County Commission met with Mike Ussery and Royce Redding representatives from Billy Long's Office for a community update. The County Commission said they would like to have millions of dollars for the roads in 0 Christian County, expand the court rooms and build a new Riverside Bridge. . j 0 April Tenn Monday, June 23, 2014 845 AM Mr. Redding said Congressman Billy Long is optimistic for a better business climate and has concerns with the additional regulations from the EPA regarding coal. Presiding Commissioner Lou Lapaglia said Missouri cannot function without coal. Presiding Commissioner Lou Lapaglia asked why Congressman Long is optimistic. Mr. Ussery said the Eonversation in Washington is where can we cut the budget versus where can we spend money. Mr. Ussery said there has been attention to the inefficiency in the Veterans Administration and how the Veterans are being served. Mr. Ussery said Congressman Long excels at providing good constituent services and works with Veterans. Eastern Commissioner Ray Weter said we are happy to put our men and women in harm's way but not willing to care for the veterans when they return home. Mr. Ussery said recently a bill was passed unanimously in support of veterans affairs. Presiding Commissioner Lou Lapaglia said we are going to need help to build a new . bridge for Riverside and there is no way to build the bridge where it currently lies. Commissioner Lapaglia said the repairs made to the Riverside Bridge will last for fourto five years. and one year has passed. Commissioner Lapaglia said to build a bridge requires years of planning prior to construction and funding must be adequate. Commissioner Lapaglia said there are many anticipated expenses with the County moving to first class status. Commissioner Lapaglia said the county will be incurring increased IT costs for upgrading the historic court room to provide an additional court room to assist with the new Circuit Judge. Western Commissioner Bill Barnett said he appreciates what Congressman Long is doing. Mr. Essery asked about the list of road projects planned such as expanding Highway 160 South and improvements to Highway 14. 0 21Page 0 April Terrn Monday, June 23,2014 845 AM Presiding Commissioner Lou Lapaglia expressed appreciation for keeping the Commission informed and for the work Congressman Long has done for Christian County. Motion/Vote - 10:00 AM Prosecuting Attorney Amy Fite Discussion - Staff Funding Discussion The meeting was attended by Commission Secretary Cheryl Mitchell Rance Burger and Brady Brite The.County Commission met with Prosecuting Attorney Amy Fite to discuss staff funding. , Prosecutor Fite said one of her assistant prosecutor's will be on maternity leave in· October and an additional person is needed to handle the work load. Prosecutor Fite said currently this employee has 296 open cases, reviewed 165 cases and has 373 charges pending which are mainly felonies. Ms. Fite said this individual also has supervisory duties and handles drug court cases. Ms. Fite said she is expected to be out on maternity leave for 6 to 12 weeks. Ms. Fite said from her perspective, she runs a lean office and she will not be able to handle the large case load with one less 0 prosecutor. Ms. Fite said she spoke with the County Auditor about bringing on another·prosecutor and what effect it would have on her budget. Ms. Fite said the County Auditor indicated that the additional prosecutor would not affect the bottom line of the 2014 budget but next year the budget would have to be increased to cover the added expense. Ms. Fite said she would like to begin the process of hiring an attorney and have them continue through next year. Ms. Fite said this additional employee would be paid from the law enforcement tax that will be available next year with no impact on the budget. Ms. Fite said the discretionary funds have been depleted. Ms. Fite said this is an immediate need for this year with the intent to keep this person employed. Prosecutor Fite said she and the Sheriff have discussed this and they want to work as a team and both offices can benefit from the law enforcement tax. Presiding Commissioner Lou Lapaglia asked if the employee will be returning after the 0 child is born. 31Page - - April Term Monday, June 23, 2014 845 AM Prosecutor Fite this would not effect the general revenue. Presiding.Commissioner Lou Lapaglia said we have some major expenses coming such as hiring a road engineer, the additional payroll and benefits costs associated with becoming a first class county, two additional judges, judges quarters, and the cost of upgrading IT for the historical court room. Commissioner Lapaglia said the tax funds are approximately 1.5 million dollars and $ 700,000.00 are allocated for the Sheriffs Department. Presiding Commissioner Lapaglia said the Prosecutor could handle the request through 2014 but will the budget be sustainable for an additional person next year. Commissioner Lapaglia said if we have another prosecutor it has to come from general revenue and the two new court rooms will come from the law enforcement tax. Commissioner Lapaglia said there will not be funding in general revenue if we continue absorbing costs. Commissioner Lapaglia said the two year plan includes an additional assistant prosecutor. Commissioner Lapaglia said the cost of staffing another prosecutor would be approximately $ 72,000.00, including benefits and not paid from the discretionary funds. Presiding Commissioner Lou Lapaglia said he would like to have a week to review this proposal. Western Commissioner Bill Barnett said they will do their best to help Amy. Eastern Commissioner Ray Weter asked is $ 72,000.00, all you project to use of the law enforcement tax. Commissioner Weter said as the county continues to grow there will be more complex cases. Prosecutor Fite said the bad checks are diminishing which causes a decrease in discretionary funds. Eastern Commissioner Ray Weter asked do you know per capita how many assistant prosecutors Greene County has? Prosecutor Fite said as a second class county, we could have 8 assistant prosecutors but we have four and a half. Prosecutor Fite said Greene County has 5 judges they will be getting another judge on January 1 and we do nearly half the cases as Greene County. Presiding Commissioner Lou Lapaglia said we will get you an answer soon and thanked Ms. Fite for her time. 41Page --i-- - 0 April Term Monday, June 23, 2014 8:45 AM Motion/Vote - 10:30 AM Clerk Kay Brown & Glenn Pace Human Resources Personnel - Closed Session Per 610.021 RSMo. (Section 3-Personnel) The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Holly Burnette, and County Clerk Kay Brown. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:35 AM - Move From Closed Session to Open Session Presiding Commissioner Lou Lapaglia called for a motion to go out of closed session.into open session and another meeting is scheduled for July 3, 2014 at 9:00 a.m. No decisions were made. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner D AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:30 PM Health Department Director Cindy Bilyeu Appointment - Board Appointment-Kati Clancy The meeting was attended by Commission Secretary Cheryl Mitchell Everette Isaacs The County Commission met to appoint a replacement to the Christian County Health Department. Presiding Commissioner Lou Lapaglia said the Health Department recommended appointing Kati Clancy for the remainder of the term for Mr. Swearingin. Presiding Commissioner Lou Lapaglia called for a motion to appoint Kati Clancy to the Christian County Health Department Board to replace Cody Swearingin for the balance of the term. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter D ABSENT: Bill Barnett 51Page 1 0 April Term Monday, june 23. 2014 8:45 AM Motion/Vote - 3:00 PM Emergency Management Director Phil Amtower Discussion - CERT Trailer Purchase Discussion The meeting was attended by Linda Barger and Phil Amtower and Commission Secretary Cheryl Mitchell. The County Commission met with Phil Amtower Emergency Management Administrator to discuss purchasing a CERT trailer. Phil Amtower said he found a brand new 7 X 14 trailer. He said the cheapest and best one he found was $ 4,019.00 without a spare tire and $ 4,170.00 with a spare tire, electric brakes and heavier axles. Presiding Commissioner Lou Lapaglia asked if he has any discretionary funds. Phil Amtower said he would be willing to pay $1,000.00 which would bring the price down to $ 3,019.00. Phil Amtower said there is a wrap that can be placed on the outside of the trailer that would give representation for Christian County EMA and promote the county. The Commission asked to schedule another meeting for June 30, 2014 at 9:00a.m. to discuss the wrap. 3 Presiding Commissioner Lou Lapaglia called for a motion to approve the purchase of the CERT trailer. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 3:30 PM Davis, Lynn & Moots P.C., CPA-Andy Marmouget Report - Final Audit Report 2013 (Some Portions of This Meeting May be Closed Per 610.021 RSMO. Section 17) The meeting was attended by Commission Secretary Julia Maples and Andy Marmouget from KPM. The County Commission met with Andy Marmouget from KPM For the final audit report for 2014 audit report from Andy Marmouget. D 61Page 0 April Term Monday, june 23, 2014 8:45 AM Mr. Marmouget began with page 4 through page 6 with a net position at the end of the year of $ 9,032,601. Mr. Marmouget gave an unmodified opinion which is the best opinion you can receive on your financial statements. Mr. Marmouget noted one material deficiency on the sheriff's card. Mr. Marmouget said it is a bad and dangerous practice to purchase personal items on the County's credit card and could be considered as tax evasion. Mr. Marmouget recommended adopting a policy that no personal purchases are allowed on the county's credit card. Mr. Marmouget said he did not note any non compliance unmodified compliance opinion for the Federal Government Grants. Mr. Marmouget noted that all surplus property must go through the bid process. Mr. Marmouget also noted that the Missouri Department of Transportation needs to give a financial report concerning the draw down of the $ 100,000 loan for the Highway CC project. The documentation is to show the citizens how the money was spent on the project. D Presiding Commissioner Lou Lapaglia expressed his appreciation to Mr. Marmouget and his staff for their good work. III. Adjournment The meeting was closed at The scheduled agenda for Monday, June 23,2014, was completed and the Commission adjourned and will reconvene Thursday, June 26th, 2014. Lou laG'glia Presiding Commissioner, Lou Lapaglia D 71Page L 0 April Term Monday, June 23, 2014 8:45 AM Qa„ l£)£L. £ Ray Water Eastern Commissioner, Ray Weter 112 oBAUtE Bill Barnett Western Commissioner, Bill Barnett D D 81Page CERTIFIED COURT ORDER #06-23-14-01 [704 The Treasurer is hereby ordered to pay the following entities: 0 2014 Cart April 2014 Term 1 1 u. i RECEIPT: 24905 DATE: June 19, 2014 AMOUNT RECEIVED f 295-420-221 118,164.45 15.00% i 17,724.67 ROAD MILES : Auacnment: uourt uraer Nub-z,5-14-ui litu·i : Approve wlinums ana rinanciais)· COMMON 1 297.51 j).6™ 4 - 35,059.39 COMMON 2 280.69 27.99% - I - 33,074.23 BILLINGS SPECIAL 103.25 i 10.30% 1./ 12,170.94 GARRISON SPECIAL 24 : 2.39% 2,824.13 OZARK SPECIAL 102.97 10.27% 12,135.49 SELMORE SPECIAL 27.5 2.74% 3,237.71 SOUTH SPARTA SPECIAL 11.1 1.11% _ _1,311.62 STONESHIRE SPECIAL 5.3 0.53% 626.27 -- 1 : TOTALROADS 852.329 100.00% 100,439.78 0 l i "11 - - .-_ - TOTAL BRIDGE . w . i 17,724.67 TOTAL DISBURSED . , 1 118,164.45 Lou Lapaglia, Presiding Commissioner Bill Barnett, Western Commissioner Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said Commission at my office in Christian County this, the 23rd day of June, 2014. RECEIVED 0 /:11 evk Clerk of the County Commission 'JUN 19 2014 KAY BROVVI COUNTY CLERK "4, Paaiet PgE 9. 1 L 1 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 0 http:UChristianCountyMO.iqm2.com April Term - Minutes - Thursday, June 26, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was ca]Ied to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples and Assessor Danny Gray. The County Commission met to approve minutes and financials but there were none to approve. Motion/Vote - 9:00 AM Christian County Commission Appointment - Board Appointments-Board of Equalization-Dewey Lassley & Brenda Hobbs The meeting was attended by Commission Secretary Julia Maples. The County Commission met to appoint Brenda Hobbs to the 2014 Board of Equalization. Julia Maples said Dewey Lassley had a conversation with Commission Secretary Cheryl Mitchell and he said he was unable to serve on the Board of Equalization due to health reasons. The County Commission accepted Mr. Lassley's resignation and will select a replacement to serve. 0 April Term · Thursday, June 26, 2014 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to appoint Brenda Hobbs to the 2014 Board of Equalization Board and to accept Mr. Lassley's resignation. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglla, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Joey Kyle-Sheriff Discussion - Payroll Discussion The meeting was attended by Commission Secretary Julia Maples, payroll deputies; Holly Burnette and Paula Brumfield, Captain Rod Wells, County Auditor Sam Yarnell, Amelia Wigton reporter for the Christian County Headliner News, Chief Deputy Clerk Norma Ryan and Sheriff Joey Kyle. The County Commission met with Sheriff Joey Kyle and Captain Rod Wells for a payroll discussion. Presiding Commissioner Lou Lapaglia asked Sheriff Kyle if everyone was using the computers to log in theirtime for work. 3 Mr. Wells said they use hand written time sheets and the computers are used to reconcile the hours served as recorded. Mr. Wells said there are computers in every station, especially in the jail but some of the deputies are technically challenged with calculating holiday and over -time pay. Captain Wells said he is training them how to log in holiday time. Presiding Commissioner Lou Lapaglia said should we be audited, this could be a problem. Mr. Wells said he gets the hard copy time sheets for the patrol and the investigators, he then inputs the data to Paychex. Mr. Wells said 98 percent put in their hours to Paychex and he will call them if theydid notsendthe information orinputthe data. Presiding Commissioner Lou Lapaglia praised Captain Wells for his efforts assisting the deputies. Commissioner Lapaglia said forthose that serve in administration and in the jail there should not be more and more manual entries, all we want to do is to ensure a confidence level that we are moving in the right direction. Captain Wells asked do you want the hard copy. Presiding Commissioner Lou Lapaglia said no, 1 just want you to use the paychex system. Captain Wells said Holly Burnette is very good to contact him should a deputy did not send in their time. Presiding Commissioner Lou Lapaglia said we should be reapingthe benefits of having D computers accessible to log in their time for atl employees. Holly Burnette said they have been really timely. 21Page 0 April Term Thursday, June 26, 2014 8:55 AM Sheriff Kyle asked what is the problem. Presiding Commissioner Lou Lapaglia said if they are using the computer to log in their time when clocking in and out, then we would have confidence. Sheriff Kyle said there are going to be overlaps in the jail when one jailer checks in and another checks in which accounts for 10 minutes for each person, which compounds the issue of comp time. Captain Brian Cathey said our people are moving around and they can't log into the internet or they will clock in early but they are not working. Presiding Commissioner Lou Lapaglia said for the past two years in a row, comp time continues to increase and it was noted in the 2013 audit report as a liability forthe county. Sheriff Kyle suggested using the key card as a backup for what they do to be used by everyone in the department. Captain Brian Cathey said they do not have enough personnel to prevent overtime from accruing. Sheriff Kyle said we have minimum staffing required and the positions are rigid, if one person is sick or out, the position cannot go unattended. We are trading straight time for comp hours and it is a larger liability. Sheriff Kyle said the jail was down to one person and it is a standing order should the inmates get into a fight they will duke it out. We are only one crisis away from having a catastrophe. Sheriff Kyle said since 2006 the jail has doubled in county population. Presiding Commissioner Lou Lapaglia said the only thing to fix this problem is money and we went before the people and they said no. What can we do to remedy the situation? Sheriff Kyle said the federal prisoner jail population has dropped and the county population is up. The decrease of per diem costs from federal prisoners and the reduced amount from bonds have resulted in a lack of revenue. The projected revenue is not coming in and does not meet the demand. Presiding Commissioner Lou Lapaglia said if the revenue stream is decreasing where do make adjustments. Sheriff Kyle said we don't make money. The county has become dependent on the INS funds for federal prisoners. Presiding Commissioner Lou Lapaglia said this is a countywide issue and the Sheriff's Department is a large portion of the problem. Commissioner Lapaglia said you have revenue and expenses and you have to adjust to the county's income. Eastern Commissioner Ray Weter said if we have more realistic numbers for the budget what would you have done if the funds were there. Commissioner Weter said this budget is most likely whatyou will have for 2015. Captain Cathey said a citizen will call 911 and no one will be there to respond. Sheriff Kyle said he runs a lean budget. 31Page 0 April Term Thursday, June 26, 2014 8:55 AM Eastern Commissioner Ray Weter asked have you looked at the figures. Commissioner Weter said the County Commission has not impeded the Sheriff and this will not solve the budget for 2015. Western Commissioner Bill Barnett said the Sheriff has done a great job but he is worried about 2015 and sure how it will work out. Eastern Commissioner Ray Weter said when he sees an invoice for $3,000.00 for ammunition there must be a hillside full of lead. Sheriff Kyle when you choose not to train your people it results in a lawsuit. Eastern Commissioner Ray Wetersaid we want the best we can afford. Sheriff Kyle said we take funds that are set aside and we don't have anything to work with. Presiding Commissioner Lou Lapaglia asked Sheriff Kyle, do you have any cost cutting suggestions. Motion/Vote - 10:00 AM Christian County Commission Discussion - Two or More Commissioners May be Attending Oacac Food & Shelter Workshop 3 At least two of the County Commissioners will attend the OACAC meeting in Ozark today. III. Adjournment The meeting was closed at 10:00 AM The scheduled agenda for Thursday, June 26, 2014, was completed and the Commission adjourned and will reconvene Monday, June 30, 2014. Presiding Commissioner, Lou Lapaglia lt)£L. Ray We-ter- 1 Eastern Commissioner, Ray Weter 41Page 0 April Term Thursday, June 26, 2014 8:55 AM f /2- C 1/.7/6686 1- Western Commissioner, Bill Barnett 3 51Page 2.2.b CHEIgE[AN COUNTY ' Lou Lapaglia 0 Presiding Commissionei COMMI66ION Bill Barnett Western Commissioner 100 W. Churdl arect, Qoom 100 Attachment: 2014 BOE Brenda Hobbs (1709 : Board Appointments-Board of Equalization-Dewey Lassley & Brenda Hobbs) Ozark Mi &601•i 65721 Ray Weter Phone: 417-5818112 e Fax: 417-5815324 Eastern Commissioner June 26, 2014 Brenda Hobbs 480 Stargrass Road Ozark, MO 65721 Re: Board ofEqualization Dear Brenda, The Christian County Commission wishes to confirm your reappointment to the Board of Equalization. Your term 0/ill expire July 31, 2015. We thank youfor your willingness to serve on this board and we greatly appreciate you making Christian County a better place! Sincerely, 0 Lou l.apaglia-Pr10ng Commissioner BilfBarnett-West* Commissioner ay Wetei{:Eastern Commissioner n Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper Packet Pg. 6 1 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 April Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, June 30, 2014 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title. r Status - V Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meetings was attended by Commission Secretary Cheryl Mitchell and Unda Barger Assistant Emergency Management Director. The County Commission received no minutes from the County Clerk. The County Clerk submitted CERTIFIED COURT ORDER #TR-06-30-14, to transfer a total of $360,200.00 to the Sheriff's Department with $ 160,200.00 from County Revenue and $ 200,000.00 for Building Bond Fund. This transfer left a remainder of $ 344,550.00 from a total budget of $ 1.2 million. As of June 30th, 2014, $221,750.00 is left in the Building Bond fund and $ 122,800.00 from General Revenue. Eastern Commissioner Ray Weter said at the rate the Sheriff is expending money he has already consumed 75% of his budget through June and it is Commissioner Weter's feelings the supplements to the Sheriffs Department may inhibit paying offthe building bond in the near future. Commissioner Weter said we need to have another financial discussion with the Sheriff as we had last week. Presiding Commissioner Lou Lapaglia suggested the Commission draft a letter stating their concerns and any solutions they could offer. Presiding Commissioner Lou Lapaglia motion to approve Certified Court Order #TR 06- 30-14 to transfer funds to C.O.L.E. 0 April Term Monday, June 30, 2014 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Phil Amtower-EMA Director Discussion - CERT Trailer Wrap Discussion The meeting was attended by Commission Secretary Cheryl Mitchell and Phil Amtower Planning and Zoning Administrator. The County Commission met with Phil Amtower Planning and Zoning Administrator to discuss placing a wrap on the new trailer to be purchased by emergency management. Western Commissioner Bill Barnett said we are cutting back where we can and perhaps more funds will be coming but not at this time. Eastern Commissioner Ray Weter said the wrap would be great but there are financial pressures and he is not comfortable approving a trailer wrap at this time but would consider it at a later date. Presiding Commissioner Lou Lapaglia said at this time, the County Commission has denied the CERT trailer wrap. Motion/Vote - 9:32 AM MoDot & Christian County Commission Agreement- Purple Heart Signage Agreement The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Joey Kyle, Prosecutor Amy Fite, Frank and Jim Lorenz and Cheryl Mitchell. The County Commission previously met with MODOT and discussed installing six purple heart signs at the corridors of the county. The County Commission signed a contract with MODOT today to authorize them to install six purple heart signs. Presiding Commissioner Lou Lapaglia called for a motion to authorize MODOT to post six signs at the borders of the county. 0 21Page (0') April Term Monday, June 30, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Christian County Commission Discussion - Closed Session Per 610.021 RSMo. (Section 2-Real Estate) The meeting was attended by Commission Secretary Julia Maples, Sheriff Kyle, Prosecutor Amy Fite, Frank and Jim Lorenz and Scott Johns. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter,Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:05 AM Christian County Commission Discussion - 1715 : Closed Session Vote to Open Sesion No decisions were made during closed session. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:15 AM Amy Fite-Prosecutor Discussion - Staff Funding Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Rance Burger reporter for the Springfield News-leader and Donna Osborn reporter for the Christian County Headliner News. The County Commission met with Prosecutor Amy Fite for more discussion regarding an additional assistant prosecutor during a six to 12 week absence for an employee having health issues. Presiding Commissioner Lou Lapaglia said we would like to hire a replacement and expand your department but we cannot in good conscience, for wages of $ 72,000.00 with benefits which would carry into the 2015 budget. Western Commissioner Bill Barnett said we are declining any expansion due to the financial condition and we appreciate how you always come before us with all the information. 31Page 3 April Term Monday, June 30, 2014 8:55 AM Eastern Commissioner Ray Weter can asked if you can hire temporary help during this pregnancy leave. Prosecutor Amy Fite said they could hire a person forthe 2014 year and could pull from the law enforcement tax to continue employment for this new hire. Ms. Fite said they work hard to provide services and currently they review cases within three days and don't want to lose the efficiency to keep up with the cases. Prosecutor Amy Fite said she appreciates the Commission's tonsideration. Eastern Commissioner Ray Weter said since you brought up the law enforcement tax, there is concern that the law enforcement tax revenue is being depleted at a tremendous rate from the building bond retirement money to subsidize the other half of the law enforcement system to the point he is concerned about our ability to pay off the bond for that building. Commissioner Weter said we must preserve as much of the money as possible but we have to pay the bond off which is a major concern. Commissioner Weter said he is validating this to show why we can't hire another person we have to approve the salary increase which is not in the budget. Presiding Commissioner Lou Lapaglia strongly suggested that Ms. Fite come before the Commission on July 1, 2015. Prosecutor Amy Fite expressed her appreciation and said she doesn't have an option of receiving a raise as of July 1, 2014, and the raise will not require any additional revenue for this year. Donna Osborn asked you are one of two people and who is the other one? Presiding Commissioner Lou Lapaglia said the Highway Engineer. Prosecutor Fite said the salary for a full time Prosecutor is currently $ 116,858.40 and will increase to $ 133,716.00 by July 1, 2014, which is the same for the Associate Circuit Judge. The Governor signed the budget for the judiciary which is for the judges and the full time prosecutor. Prosecutor Amy Fite said she currently has 4.5 assistant prosecutors Taney has 5 and based on the case load Christian County should have up to 8. Prosecutor Fite said based - - 41Page ) April Term Monday, June 30, 2014 8:55 AM on the OSCA numbers the 38th judicial file, Christian County does half the number of filings as Greene County based on the percentage of criminal felonies and the volume of work. Prosecutor Amy Fite said she has no ability to refuse the raise it is considered a class 4 elected official case. Motion/Vote - 2:00 PM Steve Brown-Great River Associates Contract - Stonehollow NID Contract Signing & Closing Documents The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols, County Auditor Sam Yarnell, David Foreman engineer for APAC, Tracey Wagner, John and Ethel Beyer, Abby Burch, Judy A. Howard, Darcy Pohlman, Todd Wiesehan Plannning and Zoning Administrator. The County Commission met with Spencer Jones, engineer for Great River Associates, Attorney Carson Elliff, and David Foreman, engineer for APAC Company. Mr. Jones reviewed the meeting agenda which includes: pre construction paving, work schedule, prevailing wage, contractors pay, request for traffic control, and to execute contracts. Mr. Jones said the labor requirements state the payroll will be reviewed, certified and paid on a weekly basis. All contractors will be paid prevailing wage and are required to have their OSHA 10 hour training card. Mr. Foreman said he hopes to have only one payroll check. Spencer Jones said once the invoice is received, payment will follow within two weeks. Mr. Jones said all change orders must be approved by the County Commission and the NID but he doesn't anticipate any. Carson Elliff said all the temporary construction easements have been acquired which equals 50 foot of right of way and all of the work should be contained within the right of way. Spencer Jones said the completion date is 60 working days excluding rainy days. Mr. Jones asked how Mr. Foreman will leave the site each day. 51Page - April Term Monday, June 30, 2014 8:55 AM Mr. Foreman asked how will traffic control be done. Mr. Foreman anticipates the road will come up easily but this is trial and error and hopefully one lane at a time leaving the other lane for passing. Mr. Foreman said we will have signs up warning the public, men at work. At night we will leave at a good time, the under grading will be done so that the road is not closed at night. The sixty days should be more than they need and anticipate 20 days. Spencer Jones said a letter was received from Selmore Special Road District stating they will do a hundred percent of the maintenance during the interim. Spencer suggested having the homeowners assist them in the interim with snow removal. Western Commissioner Bill Barnett asked can the road surface be plowed for snow removal. Spencer Jones said there will be some pipes installed to assist with the water overflow. Darcy Pohlman asked to have an email sent to the homeowners as to when they would like to begin. Carson Elliff said the contract and the temporary notes to be approved and signed David Foreman said he would have a start date of July 9, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the contract and the temporary notes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:30 PM Richard Abernathy-Citizen Discussion - Milo Road Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Brittany Ridge Homeowners: Richard and Nona Abernathy, Joe and Tina Evans, John and Judy 61Page 0 April Term Monday, June 30, 2014 8:55 AM Richardson, David Wilson, Todd Wiesehan Planning and Zoning Administrator and Rance Burger reporter for the Christian County. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to discuss Milo Road and Flat Top Road located in Brittney Ridge Subdivision. Mr. Wiesehan said the homeowners have requested to have their roads be repaired and resurfaced. Mr. Wiesehan said according to the Unified Development Codes a subdivision must be at 75 percent completion for the county to release the letter of credit. Simmons Bank holds the Irrevocable Letter of Credit in the amount of $ 37,000.00, and will not release the funds because the 75 percent completion is not done. Mr. Wiesehan said the subdivision currently is 44% developed and the bank owns several lots. Mr. Wiesehan said we want to help you but we need to get to 75 percent completion. Todd Wiesehan said to reach 75 percent developed property; it would require everyone to be involved and to collaborate to consolidate lots to create fewer but larger parcels to reach the 75 percent level of completion. The properties would then be re-platted 0 and recorded with the Recorder of Deeds. Mr. Richard Abernathy said to consolidate and re-plat the subdivision would be very expensive. Presiding Commissioner Lou Lapaglia said we can't break the rules and there is not a provision to make it right. Mr. Abernathy asked about the original bond when the subdivision was begun. Mr. Wiesehan said after the initial work was done the county released the first letter of credit. Mr. Wiesehan said this has been a growing process. Mr. Abernathy what is the responsibility of the bank. Todd Wiesehan said the bank holds the funds to finish the road but the subdivision is 0 not 75 percent of the development must be completed. 71Page 0 April Term Monday, June 30, 2014 8:55 AM Presiding Commissioner Lou Lapaglia said the developer should have completed the road work but he left and the county can't get involved in this. Mr. Abernathy asked if the 75 percent rule is a new rule or has it been on the books for a while. Todd Wiesehan said the County adopted the Unified Development Codes prior to 2008. Eastern Commissioner Ray Weter said they are trying to find a way to make this happen and it seems as though combining the lots is the most direct way of doing this. Mr. Abernathy asked if we reach the 75 percent completion, what guarantee does the property owners association have. Todd Wiesehan said the bank has to keep the bond active and create a new letter of credit. 0 Presiding Commissioner Lou Lapaglia said they want to have the assurance the county will finish the job and take the road in. The homeowners said they will meet with the bank and will schedule another meeting. Presiding Commissioner Lou Lapaglia said we look forward to meeting'with you again. Motion/Vote - 4:00 PM Kay Brown-County Clerk Discussion - Festival Permit Process-Order and Discussion The meeting was attended by Commission Secretary Julia Maples, Linda Barger, County Counselor John Housley, Nathan Weter, Ranee Burger reporter of the Springfield News- Leader. The County Commission met with County Counselor John Housley to discuss the need for the County to be obligated to having a festival since the event will be held in the City of Ozark. 0 Mr. Housley said there are regulations for outdoor festivals drafted based on chapter 316.155 RSMO that applies to counties. The County needs to have the regulations in 81Page April Term Monday, June 30, 2014 8:55 AM place, if by chance an event occurs and the County has to issue a license. The County is required to hold a public hearing to review the application and vote to issue a license and the county issues the permit. There various agencies that are involved in the approval process such as the County Health Department and Sheriff's Department. Presiding Commissioner Lou Lapaglia asked what responsibility does the County hold by granting a permit for a music festival. Mr. Housley said the County Commission adopts regulations that are in compliance with the statutes and the county is required to issue a permit for a fee of $ 100.00, to be filed 60 days prio'r to the event. Mr. Housley said the county can waive this and try to make an effort to get this done and read all the regulations and the plans for: litter, parking, medical assistance, illumination issues and establish insurance requirements. The City of Ozark can charge up to 500 dollars. Linda Barger said they had a form which includes an application that was used in the county for events and the Sheriff and Fire Department were informed of the event. 0 Mr. Housley said he had seen the application prepared by Emergency Management but the requirements for this law is in reference to events hosting 5,000 people in attendance which is the threshold where the County becomes involved. Mr. Housley suggested approving the order and setting the rules and regulations in place. Presiding Commissioner Lou Lapaglia said an order was signed in March 2007 for a special event permit process. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adiournment The meeting was closed at 4:45 PM 0. The scheduled agenda for Monday, June 30, 2014, was completed and the Commission will adjourned and will reconvene Thursday, July 3, 2014. BIPage 0 April Term Monday, June 30, 2014 8:55 AM Presiding Commissioner, Lou Lapaglia 11, li)£L Ray We-ter Eastern Commissioner, Ray Weter 0 Bafhett Western Commissioner, Bill Barnett 0 10IPage 2.1.a 0 CERTIFIED COURT ORDER # TR-06-30-2014 STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN April Term, 2014 In the Christian County Commission of said County, on the 30th,*day of June 2014, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of S 160,200.00 from County Revenue Fund Attachment: 6-30-2014-1 Court Order (1712 : Approve Minutes & Financials) to the following: COLE *eaving balance of $ 122,800.00) The Treasurer is hereby ordered to transfer the sum of $ 200,000.00 from the Building fond Fund to the following: COLE (Leaving balance of $ 221,750.00) )E©E[1¥E-11 0 116/«4 *02 . ;UN : p 9014 2 51 k&dapaglia, Presldip-*missioner CHRISTIAN COUNIYTREASURER 1 :19 · C 5e KAREN MAnHEWS L - 'O 4»uw -MFI Blft Barnett, Western Commissioner 4 0-& Ray Wetdr, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the Both day of June 2014. a L.- D Kay Browft, Clerk of the County Commission Packet Pg. 11 - L 2.3.t CCO Form: TR42 0 Approved: 08/06 (BDG) MoDOT District: SW Revised: 11/12 (ASB) MoDOT Contract Administrator: Mike Bcci Modified: MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION AGREEMENT FOR SIGNING INSTALLED AND MAINTAINED BY APPLICANT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Attachment: Agreement with MODOT - Posting Purple Heart Sign (1714 : Purple Heart Signage Agreemen[/ Commission (hereinafter, 'Commisslon"), whose address is P.O. Box 270, 105 W. Capitol, Jefferson City, Missouri 65102, and Christian Countv (hereinafter, "Applicant"), whose address is 100 W. Church St.. Room 100. Ozark. MO 65721 WITNNESSETH: WHEREAS, Applicant requests approval from the Commission to install and maintain certain signs further described below in Chrisitan County, Missouri designating it a Purple Heart Countv in the general vicinitv of the Christian Countv limits on US 160. US 65, US 60. and MO 14: and WHEREAS, the Commisslon is willing to approve the Applicant's request subject to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained herein, the parties agree as follows: n (1) LOCATION AND DISPLAY: The Applicant hereby requests that the Commission allow Applicant to construct, install and maintain the following sign(s): O Blue Star Marker(s) O Buckle-Up Signs(s) Community Awareness Sign(s) O DARE Sign(s) O Drug Free School Zone Sign(s) O Tree City USA Sign(s) O Disaster Resistant Community Sign(s) O Storm Ready Community Sign(s) O Other Community Awareness Sign(s) approved by the Commission's State Traffic Engineer Local Reference Signs O City Hall/County Courthouse Signs(s) O Police Station/Sheriff's Department Sign(s) ¤ City/County Park Sign(s) ¤ Library Sign(s) O Recycle Center Sign(s) O Compost Site Sign(s) 0 Other Local Reference Sign(s) approved by the Commission's State Traffic Engineer O Bus Stop/Mass Transit Sign(s) O Neighborhood Watch Sign(s) O Noise Ordinance Sign(s) E Other sign(s) approved by the Commission's State Traffic Engineer Purple Heart Citv signs L._packet pe --- . Page 1-of 8- -- - - - f 2.3.a 0 (8) MAINTENANCE BY APPLICANT WITHIN COMMISSION RIGHT OF WAY: In order to coordinate maintenance activities on the sign(s), the Applicant shall notify the Commission either by telephone, telefax, or in writing, prior to performing maintenance work within Commission right of way. Such notification shall be made to the Commission's District Engineer or a designated assistant, and shall include the location and nature of the work to be performed. Any maintenance activities done by the Applicant which involves closing one or more of the through lanes, affects the safety of the traveling public, or which will cause permanent changes to the configuration of the improvement, may require a permit from theAttachment: Agreement with MODOT - Posting Purple Heart Sign (1714 : Purple Heart Signage Agreement) Commission. The Applicant will be informed of whether or not a permit is required at the time the Applicant notifies Commission of the proposed maintenance activities. The Applicant shall comply with any additional condition placed upon the issuance of the permit. (9) REMOVAL: (A) If the Applicant fails to comply with the provisions stated herein regarding the maintenance responsibilities, the C.ommission may remove the sign(s). (ED If the Commission, in its sole discretion, determines that the sign(s) is no longer justified, the Commission may remove the sign(s). (C) If the Commission, in its sole discretion, determines that the sign(s) should be removed or eliminated as part of a highway or transportation project, the Commission may remove the sign(s). (D) If the Commission, in its sole discretion, determines that the removal of 0 the sign(s) from the Commission's right of way is in the best interests of the state highway system, the Commission may remove the sign(s). (E) If the Commissioh removes the sign(s) in accordance with any provision of this Agreement, the Commission will not reimburse the Applicant for the cost or value of the sign(s). (10) APPLICANT'S RESPONSIBILITIES: The Commission may request the Applicant modify the sign(s) when necessary to comply with changed standards that might be promulgated or adopted at the Applicant's cost and Commission may request the Applicant to relocate the signs to accommodate the need to Install signs the Commission, in its sole discretion, deems more appropriate at the Applicant's cost. Should the Commission make either request, the Applicant shall comply with the Commission's request within 14 calendar days. (11) APPLICANT'S REPRESENTATIVE: The Applicant's Presiding Countv Commissioner is designated as the Applicants representative for the purpose of administering the provisions of this Agreement. The Applicant's representative may designate by written notice other persons having the authority to act on behalf of the Applicant in furtherance of the performance of this Agreement. All Notices or other communication required or permitted to be given hereunder shall be in writing and shall be deemed given three (3) days after delivery by United States mail, regular mall postage prepaid, or upon receipt by personal or facsimile delivery, addressed as follows: Lou Lapaglia 0 Presiding Commissioner Christian County 100 W. Church St., Room 100 Ozark, MO 65721 Phone Number: 417-582-4300 Packet Pg. 1 1 Page-3 -of 8 2.3.a 0 (A) Exhibit A: Sign Display Detail (B) Exhibit B: Sign Location Layout [Remainder of Page Intentionally Left Blank; Execution and Signature Page Follows] Attachment: Agreement with MODOT - Posting Purple Heart Sign (1714 : Purple Heart Stgnage Agreement) 0 0 Packet Pg n- .... C -r n 2.3.a 0 IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below: Executed by the Applicant the 3 0 day of Executed by the Commission the day of , 20 _' Attachment: Agreement with MODOT - Posting Purple Heart Sign (1714: Purple Heart Signage Agreement) MISSOURI H][GEWAYS AND TRANSPORTATION COMRiISSION APPLICANT CHRISTIAN COUNTY, M][SSOURI P 1.-0 -0.1.1 0 -. \.4 By: 17\&..t/CP\,1.10 eq/LA L w Lou ]Eapaglia, PredIig613mmissioner Title: Ilill Barnett, Western Commissioner ATTEST: Eht at 4144 Ray Weter, Bastern Commissioner 0 Secretary to the Commission County Clerk: Approved to Form: 41 1 Commission Counsel Kay Brdwn Auditor Certification: I certify that the expenditure contemplated by this document is within the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of anticipated revenue appropriated for payment of same. 110 r\ chal/k '4#,4 SGsan G. "Sam" Yarne107 Christian County Auditof APPRp¥91333°FORM: D John N#Susley, Att&*ey *Eaw 2·th -4 901 St. Louis Street 41.lrioor Springfield, MO 65806 Phone: 417-866-7777 Fax: 417-866-1752 Packet Pg. 15 . i 2.3.a 0 EXHIBIT A Sign Display Detail Attach and Number Additional Sheets it Necessary Sign No: 1 Size: 24" x 30" Quantity: 6 Sign No: 2 Size: Quantity: Purple Hdart Attachment: Agreement with MODOT - Posting Purple Heart Sign (1714 : Purple Heart Signage Agreement) 3 County i Sign No: 3 Size: Quantity: Sign No: 4 Size: Quantity: 0 Sign No: 5 Size: Quantity: Sign Not 6 Size: Quantity: -0 Packet Pg. 01 D... 1 -4 0 2.7.a 0 COUNTY OF CHRISTIAN Planning and Development Telephone (417) 581-7242 202 W. Elm Street Facsimile (417) 581-4623 Ozark, MO 65721 May 19,2014 Summary and Status of Milo Rd. Milo Rd. and Flat Top Rd. are located within the Brittney Ridge Subdivision which was originally platted in 2006 by a developer named Russell Bishop. In November of 2009 the original developer abandoned the project and granted a Deed inLieu ofForeclosure to the lien Attachment: Milo Road (1718 : Milo Road Discussion) holder of recort ultimately Simmons Bank. In an effort to liquidate this asset the bank submitted an application to re-plat this subdivision in such a way that lots 7 - 20 w be renhoved fromthe subdivision thereby creating a separate 56 +/- acre parcel with the platted road right ofway removed and now having access via the relocated cul-de-sac. In doing so, 14 vacant lots were removed from the subdivision and the 0 length ofroad to be completed was substantially reduced. On January 2,2013 the County's contract engineering firm issued a letter confirming that all roads within Brittney Ridge had been constructed to County specs. This inspection signified that the road was indeed"hard surfaced" and eligible to move forward with the next step in the Given that this subdivision wis platted in 2006, we have been adhering to the regulation in place at that time: Section 14item"M" A road must be hard-surfaced for a minimum of one year andwhen 75% of the development is occupied before the county will consider takingitintothe county roadsystem. Prior to final acceptance the developer will be required to apply a double coat chip seal surface. After the final chip seal has been accepted the road wilt be taken into the County Road system at the developer's expense. Any damage incurred duringthisperiod must berepaired to the county's satisfactionbeforeacceptance intothecounty roadsystem. Allroads to belakenintothe county road system must be deeded by Warranty Deed or Conveyance of Right of Way. Recording of roads on an approved plat in the County Recorders 0)7ice will not suffice. As a condition of the approval of the aforementioned re-plat, Simmons Bank was required to provide the County with a security instrument sufficient to ensure the completion ofthe road with the understanding that the ultimate goal was for it to be dedicated to the County for 0 perpetual maintenance. Packet Pg. 1- -- 2.7.a 0 Simmons Bank completed the road to its current state and has provided the County with an Irrevocable Letter of Credit in the amount of $37,000 based on an approved contractors bid to complete a final double coat of chip and seal after the one year waiting period and prior tp dedication to the County. The original LOC has since been renewed and bears an expiration date ofOctober 26,2014. While the road itselfhas now been hard surfaced for a full year, the regulation cited above also requires that 75% ofthe development must be occupied before the county will consider taking the road into its maintenance system. The re-platted Brittney Ridge contains 18 lots of which only 8 are occupied which equates to 44% developed. The bank still owns several lots and other - property owners have multiple lots as well. Reaching the 75% threshold wiH be very difficult, even ifthe bank sells all of its lots unless the other property owners develop on their extra lots. The situation is problematic and it is understandable that the bank does not wish to pay out for the final double coat ifthey will not be able to immediately dedicate the road. The County adopted the 75% standard for good reason as it would not be prudent to take in a Attacnment: Ivillo Hoaa (·1 1-to ; iv,110 1-Witu L,lb.un,Z.lun, road which is likely to become rapidly worn and damaged by an excessive number of heavy construction vehicles which would be associated with developing the remaining lots. In its current state, with 10 undeveloped lots, Brittney Ridge has that potential. Regardless ofwhether or not the present owners ofmultiple lots intend to sell or hold these lots vacant, the potential still exists. 0 The bank has therefore chosen to renew the letter of credit and continue to market their remaining lots. We have suggested in the past that if the property owners of multiple lots were to re-plat and consolidate their holdings into single, larger lots the ratio would improve possibly to a point which is acceptable. Other than those options, the only other course of action would be to apply to the Road Commission for a variance which would allow dedication of a road within a subdivision which has been developed at some level less than the required 75%. / 1 --n lk-,# YM. Lkw-JZZ . Todd M Wiesehan Administrator 0 Packet Pg. 18 - 0 MEnTING All ENDED'5 Note: We request the following information in case we need to contactgou. Thankgout Date: Q -t3O - / 94 \ p.64 Meeting: 84£4 46-+r 00- BP'···0'¥ 35€, ULAA G *LF Name (Maase print) Name (Mease print) 6,¥72€4 (514,MA Compang/Title CompanWTitle business Address businessAddress Citg 411-034 - 1123 -, fl,o'nAA,Imbec fhoncrlumber « 973-257 -6444 --e emaiil add ress ·-1¥f +4ddressT 2 I *I 12 21- i 08 M \A '4-%-«t:k,te-•1AAe stA 41 - - 1 7.a 91 n 1 1 F fr ilr r --... L_>me (Mcase print) 9 1 ff - fi in gi 11 ' 1 1,1-T v F = Nime (flease print) I , £ r 1-i,j < 'i-3!1'llio [LU 40 1" 1 41 U Compang/Title lib lit ' ' 1 1 -Comp,allyTitic. r- 21 i I 11 l',lig Dill.1 n Ejusiness Address il €itg, i 2 -1 U ,2 1 Dublncss A+Ire}s b i 08 Fhone number -11,gne numbA emaidl addIrcss emaill address Name (Mcasc print) Name (Flease print) Compang/Title Compang/Title 1 business Address Citij 5usiness Add ress Citg Fhone number I'llone number nail address ema* adA|'resS 0 MEETING All ENDEE-'5 Note: We reuest the following information in case we need to contactgou. Than! ucr JUL,·4- p" J Christian County Commission 100 West ehurch St, Room 100 Ozark,MO 65721 'V*&%0 July Term http://ChrisdanCountyMO.iqm2.com - Agenda - Monday, July 7, 2014 8:55 AM The Christian County Courthouse Posted @ 9:45 AM on July 3, 2014 Notice is hereby given that the Christian County Commission will meet in regular session at: 100 W. Church Street Room 100 Ozark, MO 65721 On: July 7, 2014 L Convene II. Agenda All Items on the Agenda include the Opportunity for Board Consideration, Discussion, And Possible Action 8:55 AM Kay Brown-County Clerk /n Re: Approve Minutes & Financials 9:00 AM Beth Schaller-MoDot Re: Monthly Update 9:45 AM Todd Wiesehan-Planning & Development Re: Right of Way-W. Lakeland-Ozark Special Road District 10:00 AM Todd Wiesehan-Planning & Development Re: Rezoning-Empire Bank 1787 N. Woodview, Nixa, MO 10:30 AM Todd Wiesehan-Planning & Development Re: Adoption of Planning & Zoning Regulation Amendment 2:00 PM Board of Equalization Re: Dan Cummings-State Hwy 14, Assessment Review 3:00 PM Joey Kyle-Sheriff Re: Budget Discussion 3:30 PM Christian County Commission Re: Law Enforcement Sales Tax Discussion III. Adjournment This notice of meeting was posted at the place of meeting and in the locked box located in the Christian County Courthouse lower level, a place readily accessible to the general public and remained posted at least 24 hours before the scheduled time of said meeting per the requirements of the Missouri Sunshine Law 610.020.1 RSMo. Christian County Commission 100 West Church St, Room 100 0 0zark MO 65721 Iuly Term http:UChristianCountyM01qm2.com - Minutes - Monday, July 7, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia 'AttdAdde Na'nie·:.iN,td*ifi.1 :·: te,2....p,r34/ :.Jitlei<3[ Fit-:3.lri. 41< f€ 3 tktd{%0©2!l{! ;(4%'Arri#*d::24 Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met to approve the minutes for June 26, 2014. There were no financials to approve. RESULT: ADOPTED [UNANIMOUS] i MOVER: Ray Weter, Eastern Commissioner &.6..€ : SECONDER: Bill Barnett, Western Commissioner .......t AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell and Beth Schaller representative for MODOT. The County Commission met with Beth Schaller representatiye for MODOT for the monthly update. Ms. Schaller said they have been working on Amendment 7 and vetting the list of projects. Ms. Schaller said the majority of the comments were for projects that were already on the list and on a larger scale, the comments regarded no costs associated with the projects. Ms. Schaller said there were six public meetings in this area and they 0 July Term Monday, July 7, 2014 8:55 AM received good feedback from the cities and the counties. Ms. Schaller said the next step is that the Commission will approve the list of projects. Ms. Schaller said the construction schedule for paving has been done from Highway W to the B&B Theater on Highway 14. For other roads that were crack filled, the roads will be milled to smooth out the cracks before the top coat is applied. Ms. Schaller said they are working on Farmers Branch Bridge to widen the lanes on the bridge which would be less expensive than moving traffic lanes. Eastern Commissioner Ray Weter encouraged Ms. Schaller to see Smyrna Bridge. Ms. Schaller said she will check out Smyrna bridge and the engineer of record will certify to MODOT and they will inspect it later. Ms. Schaller said the county could possibly receive credit for BRO funds for the work done on Smyrna Bridge. 0 Ms. Schaller said they are still doing dirt work, box culverts and moving the utilities on Highway CC and Cheyenne Roads. Ms. Schaller said they will have to shut down the interchange to complete the utility transfer in the next few weeks and it will probably be September before the road is finished. Ms. Schaller said they have been educating the public of the proposed projects for the anticipated road funds. Presiding Commissioner Lou Lapaglia asked if the 3/4 cent sales tax is approved will the funds be designated for General Revenue to be used on anything. Commissioner Lapaglia was wondering if the funds could be used to supplement the wages for the new highway engineer. Beth Schaller said the funds can be used for any form of transportation including road . and bridge improvements but not for personnel. Eastern Commissioner Ray Weter asked have the number of bill boards increased on Highway 65 south of Ozark between Highway EE. Beth Schaller said she was unaware of any additional bill boards but perhaps the signs have added additional lighting. 21Page (D july Term Monday, July 7, 2014 8:55 AM Motion/Vote - 9:45 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-W. Lakeland-Ozark Special Road District The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to approve the acquisition of an additional 5 feet of easement that extends 100 feet along the south side of West Lakeland Drive on behalf of the Ozark Special Road District. Mr. Wiesehan said the Ozark Special Road District has previously approved the West Laketand Drive Right -of -Way deed for West Lakeland Drive. The grantor's are James and Judy Bruton. Presiding Commissioner Lou Lapaglia called for a motion to approve the Right-of-Way for West Lakeland Drive. RESULT: ADOPTED [UNANIMOUS] 1 MOVER: Bill Barnett, Western Commissioner , ., SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett e Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Rezoning Application - Rezoning-Empire Bank 1787 N. Woodview, Nixa, MO The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Wiesehan Planning and Zoning Administrators, Robert and Kyna Annino residents that adjoin the industrial park and Scott McDonald, President of Empire Bank. The County Commission met with Todd Wiesehan Planning and Zoning Administrator and Scott McDonald, President of Empire Bank for a rezoning change for the property located at 1878 ·· North Woodview, Nixa, Missouri. Mr. Wiesehan said this property is located in a business park and is utilizing an existing facility to manufacture steel buildings for safe rooms. Mr. Wiesehan said currently, the property is zoned as Cl and the owners are requesting the property be zoned Ml. Mr. Wiesehan said this property is 1.3 acres which is approximately 20,000 square feet, located near Highway CC and 160 and is one of six lots that lies in a cul de sac. Mr. Wiesehan said this property was presented to the Planning and Zoning Commission and was voted unanimously to approve. The residents that adjoin the referenced property are Robert and Kyna Annino. The Annino's oppose the change in zoning due to concerns of the possible increase level of noise, specifically the sound from the use of horns, sirens, sledge hammers and fabrication techniques used in the process of metal fabrication. Mr. Annino said he has concerns for the possible fire and safety issues with the use of highly explosive gases such as: nitrogen, argon and oxygen that are used to fabricate metal. Eastern Commissioner Ray Weter asked are these steel buildings currently being manufactured at his home in Greene County. 31Page 0 ]uly Term Monday, July 7. 2014 8:55 AM Todd Wiesehan said that is correct. Eastern Commissioner Ray Weter said the commercial zoning for this property was set in 2010 under the revised Unified Development Codes which could be various types of businesses. Presiding Commissioner Lou Lapaglia called for a motion to approve the zoning change from Cl to Ml. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner 1 1. A SECONDER: Bill Barnett, Western Commissioner ' AYES: Lou Lapaglia, Ray Weter, Bill Barnett 5 Motion/Vote - 10:30 AM Todd Wiesehan-Planning & Development Discussion - Adoption of Planning & Zoning Regulation Amendment The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Development Administrator. The County Commission met with Todd Wiesehan to discuss amendments to the Unified Development Code to include telecommunication regulations to comply with a new law signed · by Governor Nixon. Mr. Wiesehan said this law changes the county's ability to control the towers that lie within our 0 borders. Mr. Wiesehan said the County Counselor prepared an order to be adopted by Christian County that was previously adopted by Greene County to comply with the law. Presiding Commissioner Lou Lapaglia called for a motion to adopt the order effective August 28, 2014. The Commissioners voted in protest. RESULT: ADOPTED [UNANIMOUS] , 1 MOVER: Ray Weter, Eastern Commissioner _.. r SECONDER: Bill Barnett, Western Commissioner ' AYES: Lou Lapaglia, Ray Weter, Bill Barnett .3 Motion/Vote - 2:00 PM Board of Equalization Discussion - Dan Cummings-State Hwy 14, Assessment Review The meeting was attended by Commission Secretary Julia Maples and the Board of Equalization consisting of: Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett, Eastern Commissioner Ray Weter, County Assessor Danny Gray, County Auditor Sam Yarnell, County Surveyor Lloyd Todd, Members at large: Brenda Hobbs and Rick Gardner, and County Clerk Kay Brown serving as Secretary to the Board. The Board of Equalization met to review the property owned by Dan Cummings located on State Highway 14. However, Mr. Cummings did not appear before the Board of Equalization nor did , he call to cancel his scheduled appointment. The Board of Equalization waited until 2:06 for Mr. 3 Cummings arrival and the meeting was adjourned until 3:00 p.m. 41Page 0 July Term Monday, July 7, 2014 8:55 AM Motion/Vote - 3:00 PM Joey Kyle-Sheriff Discussion - Budget Discussion The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Sheriff Joey Kyle, Chief Brian Cathey, Captain Rod Wells, Prosecutor Amy Fite, County Counselor John Housley, Rance Duffy E-911 Director, Rance Burger reporter for the Springfield News- Leader and Donna Osborn reporter of the Christian County Headliner News. Sheriff Kyle opened the discussion stating he doesn't know what to do with such a large shortfall in the revenues of his budget. Presiding Commissioner Lou Lapaglia said the expense side is the problem and the revenue is not there. Commissioner Lapaglia said if we don't solve this problem this will cause problems in the 2015 budget. Sheriff Kyle said it is not a problem with over spending; it is a revenue problem resulting from fewer federal inmates. Sheriff Kyle said we have become dependent on the revenue for housing federal prisoners. Unfortunately, our population has a greater number of county inmates as opposed to more federal inmates. Presiding Commissioner Lou Lapaglia said when the revenues are down you have to look at expenditures and where you can cut. 0 Sheriff Kyle said asked what constitutes my revenues. Presiding Commissioner Lou Lapaglia said because it is listed in your budget. County Auditor Sam Yarnell said you have listed revenues at 1.4 million and you have received $ 476,000.00 for the year from the following funds: Criminal Cost, HIDA Grant, Prisoner Board, INS Funds, and phone and vending. Chief Cathey said they are reimbursed for criminal costs and there are funds coming. Eastern Commissioner Ray Weter asked will this situation be the same for next year. Sheriff Kyle said there is a trend of decreasing federal funds as of July 2013. Eastern Commissioner Ray Weter said to keep operations going, funds are needed to borrow from the Building Bond and if we continue to do that we won't be able to meet our fund requirements. Commissioner Weter said we can't cut services. Sheriff Kyle said state statutes obligate the County to protect the citizens. Eastern Commissioner Ray Weter asked the County Auditor Sam Yarnell if we continue to transfer more money from Building Bond what will happen to our future payment. County Auditor Sam Yarnell said this year is hard but next year it will be much worse if we don't keep our remaining funds. Presiding Commissioner Lou Lapaglia asked why we are so under funded. Commissioner Lapaglia said this is a definite community concern for public safety. 0 Sheriff Kyle asked about the emergency reserve fund. 51Page (0) July Term Monday, July 7, 2014 8:55 AM Presiding Commissioner Lou Lapaglia said we have to keep a reserve to cover the cost of tornado's or any other county emergency. No resolutions were found and another meeting is scheduled for July 14'2014, at 10:00 a.m. Motion/Vote - 4:45 AM - Emergency Meeting to Roll Over the 2013 HotMix Bid Roll Over The meeting was attended by Commission Secretary Julia Maples. The County Commission were informed that the existing 2013 hot mix bid could be rolled over for the 2014 year. Western Commissioner Bill Barnett said he has concern that the oil prices will continue to increase and requested Presiding Commissioner Lapaglia and Eastern Commissioner Weter to support the 2013 contract roll-over to 2014 for hot mix from Blevins Construction. Commissioner Barnett said if approved an addendum would be sent to allthe vendor'sthatsell hot mix stating the County Commission approved a roll-over agreement to apply for the 2014 yearfrom Blevins Construction. Western Commissioner Bill Barnett called for a motion to roll-over the hot mix bid from the 2013 to 2014 from Blevins Construction and to send a letter to anthe vendors of the decision. (3 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner / f SECONDER: Ray Weter, Eastern Commissioner , 6/tr AYES: . Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:55 AM Christian County Commission Discussion - Law Enforcement Sales Tax Discussion The meeting was attended by Prosecuting Attorney Amy Fite, Donna Osborn reporter 'tor the Christian County Headliner News, Nathan Weter, Rance Burger reporter for the Springfield News Leader. Rance Duffy Emergency 911 Directors, County Auditor Sam Yarnell, County Counselor John Housley, Captain Brian Cathey, Captain Rod We!Is and Sheriff Kyle. The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Sheriff Joey Kyle, Chief Brian Cathey, Captain Rod Wells, Prosecutor Amy Fite, County Counselor John Houstey, Rance Duffy E-911 Director, Rance Burger reporter for the Springfield News- Leader and Donna Osborn reporter of the Christian County Headliner News. The County Commission met with County Prosecutor Amy Fite to discuss the law enforcement sales tax. County Counselor John Housely said obviously the Sheriff has cut and curt and another tax r) proposal is needed to pass but the voters must be educated so they can support it. As the county continues to grow you can't stay ahead with the status quo and will simply not support 61Page '; July Term Monday, July 7, 2014 8:55 AM the growth any longer. Counselor Housleysaid he appreciates the fact the media is present to get their support to explain the facts to the public. Prosecutor Amy Fite said there has been much discussion about housing a new judge which is a multi-faceted issue and how are we going to address it into the future and for the immediate needs. Prosecutor Fite said the Sheriff is willing to relocate to the current training facility. Ms. Fite suggested sharing the existing court room as a short term possibility because logistically this requires you to walk through the Circuit Clerk's Office which is not a good setup. Ms. Fite said her office staff would be willing to relocate to a different area or building on a temporary basis if a long term solution is determined. Ms Fite said they would be willing to endure any inconvenience if there is some long range plan in place for a one to two year period to pursue a long range plan. Sheriff Kyle said we are so far behind what other counties of our size have budgeted and the people don't realize it. County Auditor Sam Yarnell said after the bond is paid off the law enforcement tax could be used by the Sheriff and the Prosecutor as well as for capital improvements. Ms. Yarnell said the local sales tax will sunset and the 2012 ballot language has a much broader scope of use for the tax including equipment and capital improvements. Presiding Commissioner Lou Lapaglia asked the Prosecutor what amount of square footage 0 would be needed for her office. Prosecutor Fite said her office would need approximately 2,800 to 3,000 square feet. Eastern Commissioner Weter said the one who relocates is the one that has the least amount of electronics to move. Sheriff Kyle suggested the elected officials seek guidance from the County Counselor for a long term plan and to set a goal. * III. Adjournment The meeting was closed at 4:50 PM The scheduled agenda for Monday July 7, 2014, was completed and the Commission adjourned and will reconvene Thursday, July 10, 2014. Loil Laglia Presiding Commissioner, Lou Lapaglia 71Page 1 (0- July Term Monday. July 7, 2014 8:55 AM Ray VOWEe7 Eastern Commissioner, Ray Weter 1-/6 Barnat Western Commissioner, Bill Barnett 0 0 81Page Christian County Commission 100 West Chumh St Room 100 Ozark, MO 65721 July Term littp://ChristianCountyMO.iqmZ.coin - Minutes - Thursday, July 10, 2014 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title : Status · .Arrived Lou.Lapaglia 1 Presiding Commissjoner 1 Present i 8:55 AM Ray Weter 1 Eastern Commissioner & Present 8:55 AM Bill Barnett Western Commissioner 2 Present 3 8:55 AM Kay Brown . ... . - ... i County Clerk.......,. ._ .....: Present . i 8:55 AM. Cheryl Mitchell j Assistant i Present 18:&5*iA- IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met to approve the minutes and financials. There were no minutes to approve. However, under finandals the County Clerk submitted Court: Order # 07-10-14-Olto be approved for distribution. Presiding Commissioner Lou Lapaglia called for a motion to approve for distribution Court Order # 07-10-14-01. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Water, Bill Barnett Motion/Vote - 9:00 AM C-1 & C-2 Road Departments Bid Opening - Bid Opening-Steel Toe Boots The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young. The County Commission met to open the only bid received from Redwing Shoes for the steel toe boots for the County Road Districts. Richard Teague said he estimates the cost for steel toe boots for both Common Road Districts to be approximately $ 3,400 to $4,700. 0 July Term . Thursday, July 10, 2014 8:55 AM The Commissioners discussed continuing the meeting to later in the day until insurance reimbursement information is obtained. Presiding Commissioner said thjs meeting wil] be continued to later in the day. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, BilI Barnett Motion/Vote- 9:30 AM 61 & C-2 Road Depanments Bid - Renew Road Oil Bid & Bid Opening Chip & Seal The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague and Common 2 Road District Supervisor Brent Young, Kelly Vaught Infjnity Asphalt and Tim Rice representing Invia Pavement Technologies. The County Commission met to renew the road oil bid approved in 2013 from Coastal Energy Group. Western Commissioner Bill Barnett asked Kelly Vaught and Tim Rice, do they anticipate oil prices to rise? Mr. Rice said you can't predict oil prices in the future. Presiding Commissioner Lou Lapaglia called for a motion to renew the road oil bid for the year 2014 with Coastal Energy Group. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglla, Ray Water, Bill Barnett - Bid Opening for Chip and Seal The meeting was attended by Commission Secretary Cheryl Mitchell, Common 1 Road District Supervisor Richard Teague, Common 2 Road District Supervisor Brent Young, Kelly Vaught Infinity Asphalt and Tim Rice from Invia Pavement Technologies. The County Commission met to open bids for chip and seal from the following companies: 21Page Thursday, July 10, 2014 8:55 AM luly Term 1. APAC- Fayetteville, Ar. 2. Innovative Roadway Solutions LLC, Thayer, MO. 3. Clever Stone Company, Clever, MO. 4. Donelson Construction Company, Clever, MO. 5. Leo Journagan Construction Company, Inc., Springfield, MO. 6. Hutchens Construction, Cassville, MO. 7. Young- Kerans Construction, LLC., Marionville, MO. 8. Infinity Asphalt, Crane, MO. Presiding Commissioner Lou Lapaglia scheduled a decision meeting for 9:00 a.m. on Thursday, July 17, 2014. Motion/Vote - 10:15 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-W. County Line Road-Common 11 The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator, Michelle Brown and Trevor Croley from Croley 0 Insurance The County Commission met with Todd Wlesehan Planning and Zoning Administrator to review and approve the right-of-way deed for an additional 300 feet along the south side of County Line Road to be transferred to the Common 11 Road District. Todd Wiesehan presented a right-of-way deed to the County Commission for approval. The Grantor is the Patsy Cooper Trust. Presiding Commissioner Lou Lapaglia called for a motion to approve the right-of-way deed for County County Line Road to transfer additional right-of-way to the Common 1 Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:23 AM - Bid Opening for Steel Toe Shoes Continued The meeting was attended by Commission Secretary Julia Maples, Trevor Croley and Michelle Brown from Croley Insurance and Payroll Deputies Holly Burnette and Paula Brumfield. 0 31Page Thursday, July 10, 2014 8:55 AM July Term The County Commission met to open the only bid from Redwing Shoes for steel toe shoes For the Common 1 and Common 11 Road Districts that was continued from the 9:00 a.m. meeting. . The Commissioners were informed that $ 14,000.00 has been approved for reimbursement from the insurance company. Redwing Shoes -- total cost 34,764.47 for 30 pair of steel toe boots. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Redwing Shoes for steel toe shoes for the County Road Districts. RESULT: ADOPTED [UNANIMOUSJ MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Water, Bill Barnett Motion/Vote - 10:30 AM Trevor Croley-Croley Insurance & Cox Health Discussion - Mid-Year Review The meeting was attended by Commission Secretary Julia Maptes, Trevor Croley and Michelle Brown from Croley Insurance, Payroll Deputies Holly Burnette and Paula Brumfield, Chief Deputy Clerk Norma Ryan, County Auditor Sam Yarnell and My-Linh Smith from Cox Healthplans. The County Commission met with Trevor Croley and Michelle Brown from Croley Insurance and My-Linh Smith from Cox Healthplans for the second quarter report. Trevor Croley said this is the second quarter review of the claims reports, legislative concerns and calculating the renewal based on the previous 24 month period beginning August 2014. My-Unh Smith noted our drug costs could be reduced by using generic versus using prescription drugs. Western Commissioner Bill Barnett suggested placing a flyer in support of using a generjc brand of medicine to cut costs. 0 41Page Thursday, luly 10, 2014 8:55 AM July Term Presiding Commissioner Lou Lapaglia asked My-Linh for any Information that could be placed in the envelope to educate the members to help themselves. My-Linh Smith distributed the mid-year review and explained all the statistics presented. The medical loss ratio comparison: 4/1/2013-6/30/2013 = 114% $ 190,023.07 4/1/2014-6/30/2014 = 162% 3 279,488.07 My-Linh Smith said the county's current plan has a total out of pocket deductible of $ 5,000 to $ 7,500 which doesn't meet the affordable healthcare act of $ 6,350.00. Ms. Smith said all future plans must have at least one that meets the deductible requirement. Presiding Commissioner expressed hjs appreciation to My-Linh Smith and Trevor Croley for the second quarter review presenting the second quarter report for the health insurance compny Motion/Vote - Emergency Management & Sheriff Discussion - Festival Permit Update The meeting was attended by Commission Secretary Julia Maples, Lynn Morris State Representative 140th District, Corporal Derek Hill, Lt. Truman Isbell, Scott Stopka, of the Ozark Police Department, Nathan C. Weter, Martin Begg representing Absolute Security, Unda Barger Emergency Management Assistant Director, Joseph Pawlikowski member of the Al Uve, LLC, Sabrina Bonnette, Ozark Chamber, Dan Hall, citizen, Valerie Carr and Jeremy Parsons representing the City of Ozark, Sammy J. Alten representing the Baptist Home, Cindy Bilyeu Director of the Christian County Health Department, 5herjff Joey Kyle, Sue A. Hall, retired cltjzen, Shane Rowe from Missouri State Highway Patrol, Donna Osborn reporter for the Christian County Headliner News and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Mr. Joseph Pawlikowski a week ago regarding having a security Wan for the festival and that all requirements for state, county and local agenctes be met forthe Krazo Music Festival that is scheduled for August Sthand August 19h 2014. Joseph Pawlikowski brought the agreement with the City of Ozark police officers. Presidjng Commlssioner Lou Lapaglia said he wants assurance there is sufficient manpower that he would be fine with it. Joseph Pawlikowski sald there are 15 security guards with another 20 more on standby form Absolute Security. Eastern Commissioner Ray Weter asked what about people trespassing on private property. 51Page 0 July Term Thursday, July IO, 2014 8:55 AM Joseph Pawlikowski said there will be security guards on the property at the Duck's stadium. Lynn Morris said he represents this district and the residents of the Baptist Home don't think it's fair that the Baptist Home should have to pay for a security guard. Mr. Morris said Joseph, you should pay for the security guard because the last music festival the festival guests abused the property of the Baptist Home. Joseph Pawlikowski said this Is an entirely differentgroup and if someone was trespassing on private property the Ozark Police would be called. Mr. Sammy Alten said this is not acceptable. Mr. Allen wants someone on the property from the beginning to the end. Presiding Commissioner Lou Lapaglia said we will need an additional three million dollar bond in addition to the one milljon dollarbondforthecounty. Commissioner Lapaglia asked is there adequate security through the securjty company, the Ozark Police Department and the Sheriffs Department. Lynn Morris said some of the residents know what previously happened and are very concerned. The residents of the Baptist Home don't want anyone taking advantage of the property. Joseph Pawlikowski said one to two security guards will be on site at the Baptist Home throughout the concert. 0 Lynn Morris said he believes if the concert could end at 10:00 p.m. rather than 11:00 p.m. by stopping each set 15 minutes early that would be appreciated by the neighbors. Eastern Commissioner Ray Weter said the Dghts and the noise are the same arguments that we heard prior to having the baseball stadium built and there were games that went into extra innings and everyone survived. Commissioner Weter said he has more concern about physical safety in the immedjate area than the entertainment aspect. Commissioner Weter said he wants to be sure there is enough staff. Lt Truman Isbell said he would like to see a minimum of 8 to 10 officers and 22 security guards. Lynn Morris expressed concerns about the noise levels as they will be much greater than a baseball game. Mr. Morris said the people need to be secure and be protected with no injuries. Presiding Commissioner Lou Lapaglia sald we will garner a lot from this experience and hope to put to rest the next time. Commissloner Lapaglia tom Mr. Pawlikowski that his word M very Important and he a ffirmed there will be a minimum of 22 securiw staff and anticipate up to 5,000 in attendance. Sabrina Bonnette said she lives in the neighborhood near the stadium and she said the fair, rodeos, and the Senoma Club have loud music and no one has stopped them or asked them to close early due to noise. Western Commissioner Bill Barnett said we will really be watching you Joseph and we hope you would work hard to make everyone happy and to do yourvery best 0 61Page 0 July Term Thursday, July 10, 2014 8:55 AM Sue Hall said she would appreciate changing the time to 10:Oop.m. out of respect for the residents of the Baptist Home. Sheriff Kyle said he liked the idea of using buses to shuttle those in attendance. Sheriff Kyle said you will need many buses and possibly a second company to transport people quickly. Cindy Bilyeu asked Mr. Pawlikowski if he has a permit and have several certified food handlers scheduled for the event. Lynn Morris asked will you be carding people for pot, drugs and weapons. Lt. Truman Isbell said for other events they have used 55 gallon trash blns at the entrance of the event for those items that are confiscated which will be destroyed after the concert. Mr. Pawlikowski said he wjll provide these trash bins at the entrances. Presiding Commissioner Lou Lapaglia called for a motion to approve this organization to have a music festival provided the organization abides by afl state, local, and county regulations and have 8 to 10 officers from the Ozark Police Department on staff tn addition to 22 private security guards for safety and to obtain all permits by the County Health Department. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 12:00 AM Carson Elliff-Attorney Right of Way Dedication - Riverdowns West Subdivision & Easement-Miller Dedication The meeting was attended by Commission Secretary Cheryl Mitchell and Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Todd Wiesehan Planning and Zoning Administrator, to approve the temporary cleanup easement to dean up the sewer discharge to install the Riverdowns new sewer treatment plant. The GrantorIs Pamela jane Miller Trustee of the Pamela Jane Miller Trust. Presiding Commissioner Lou Lapaglia called for a motion to approve the temporary dean up easement. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett 0 71Page luly Term Thursday, July 10, 2014 8:55 AM III. Adjournment The meeting was closed at 4:50 PM The scheduled agenda for Thursday, July 10, 2014, was completed and the Commission adjourned and will reconvene Monday, July 14,2014. Lc-u Lai;Aglia Presiding Commissioner, Lou lapaglia QaA Ll)£L Ray Wdler- Eastern Commissioner, Ray Weter aAUtt- Bilt Barnett Western Commissioner, Bill Barnett 81Page O MEETING At I INDE-11'5 Note: We requestthefollowinginformationincasewenced to contactgou. Thatdqjou! Date: 7 _ (0 - 19' Meeting: 6 -2- A- 14 A/l Name G'lease print) Name (Mcase print) Compang/Title Compang./Title R eXTK,t business Address 09 15usine35 Address Citg 591- eGgs rhone number . thaine nomber tr i .... / ress 0 -/ Iff lifi 21 1%:] At 13 /:.I -, ru .5 1, email add ip-> email addressi - --- ' k 1,93 1,0 1 2- 141 R i 1 iNt 0 4 ! 40" . + t717 IF 1 ' - - %% 1 1 US, J HAA E Rowe . 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Thankgoul Date: Meeting: Co,pA J Da,do 14'9 4-4.11-.vvwah Ishell Name (pi easc print) Name (Please print) 07.olve A41" r,4-Mej 0-u, k Poli £.e fkp-' TV6€·,4 Compang/Title Compang./Title A 0 / C 8 hk k (92 4, 3.01 F g vi < k a.out 31 Business Address Citd EjusinesSAddress Citg *1-59/- 6600 40:591-,600 fbone number 1 - Tnln@,ber 46;116) cr)-avkpj.CoVA -- Vame (Mcase print) t.9 4'1 119 1-4-0 ILL * 1 1 1 I 11, 4 emailadd ress -,- y* 2,Uttddress lid r v., 1 9 Jf' n I r--, i ill 811 b tuill 7- 9 L <4 llc* 2 11 :74 ,- Ttt 1%• Ff:: (r case print) ' i =6 1 4.1111 d]Jil dll Al Ir i ,, Iii, 2 Compang/Titte - f 'l : ir _ _- - _ -Eompaft5+EMe 91 0 V 1 4: 4 1,}1 1,1} ' i Business Address '2: 60 ,1{ 1, I li . il] t1 Ibustf,esSAddreS5"1 1 dj , p Citg 1 44 '1·1 141 6 Sd rd - i rhonc number - one number cmaiiadd ress emailadd ress Name (rlease print) Name (flease print) Compang/Title CompanTitic business Address City business Add ress (Litg rhone number rhone number Remall address emaid add ress MEr-TING All ENDEE-'5 Note: We request the following information in case we need to contact gou. Thank gou! D ate·. 7 l 9 pt Meeting: 1: :le or_:6- (R....... - LY,IK 4 Aler-is- toR * M Ckbd), 41 Name (|lease print) Name (Mease print) fiA Af Plo a FAR.41 26*r&.4 (le,M» CompanWTitle Compan/Title po OGY 49 bUSine55 Add ress City i Business Add rcss Citg 5,34*_ :-36:>1. CL. .40 - 35:4 I Fh umb,:r i.*- -Ehone number a.7) 52 1 33 1 r emaiil address . -- 14 - 26;Ailiddress- 4 - 7.9-0 '1 -« ' 1116- lir 1 ' fl ' p uy| I:JU' .,1 i 0·.I * 80 : -/ · -'*- a r 2 $1 --,1 t ; 0 ' ===2-l_#4, C Aame (please print) T r f* liu r ., -. · · Ii- r .r , 1%lame (ricase pr Compang/Title I * 1 '*#1 ' il[!11 f'JO 1.1"J iII,- 6 11 U 1, -5- 0 4 1 1 .1 »ComptinFTitle r R k r p )6'26 4/. 4,4%,riaN-Pg-(32*Atl f.1 lil j '1, i business Address 411 (,03 f il ,t il .4 P,UN ] Ii,4,Le55A¢!drei 1 1 1& 1 Citg 5227 290 1 ' I ' 4 :t rhone number _rhorienumber 21,1 uu**t*MONfle-Mpli·ESM·4• emaiil add ress emaiil addre55 (/1) ndlf g;/yejL 6,09 510» Name 01 ease print Name (Flease print) GArdhon-Laual, dea/& be,1 - 029 (A A(re e /) r/7- Compang/Title Compang/Title 9.0.A*avo /hut,c Ijusiness Add ress (30 Business Add ress Citg 4/7..58/ '7085- 4(9 -9-8/279/-/ rhone number rhone number r. D )pAa.rnopid,/•·i. „.r Ado 014,0 079( K P.D. 6744 11, cmai| addre55 ail addIress O MICTING All ENDE.E.'5 Note: We request the following infor·mationin caseweneed to contactgou. Thankgou! Date: 3 - ID - \B- Meeting: fls,fic 4. SAO 8-leck 60 RA tk -,7- 4 lf)£49 3 /41- 916046£/ODWA FACOM al-/ivdld*rail ·Cern 11 .--1€1. 1 ,!dress: email address L- C ...=4 1 011 ''i --17_ ,-111 n - ---2 I _ 1»-u £ 43 1 Ibbl *2.1! 611 . r'02 1 f " i ' A flil:d 4/- 7 1- ./ 42 q * '· 4 N,7 · i k 111 1 /\41-LO C Uwer Al Abi,A - prT ·i r,w=®(Measeprint) 9 17; 41 41 4 -r i E Name (Measeprint) RE5aL.-DE .SAcke,-49 6 1.,ls-7 1 :iof ;Ilil :9 Ui. 0 , 4< -1/ r Compan8Title 1. _36>9 -109--3 14*5 - -Compan/FLMe- T 1 1 -„ 77 4 ! .0.4-/4 *6 066,14-lions A-4 0-009- ER T f : N ' I Business Address 1' (Ritg Ill , 3 2 3 il ] !11 I54iAcss Adldrels j 11 1 (34) 440 8 A &.6:1-70 4 4 v i 54198€Ch 7/7-@R 9-6593 rhona number one num cr M ArrT, n 42*3501.-1462,#4':(/ llc - .4 -7 Aftwiter (E>'MA, 1· C et/vl emaiil addIress email address c35c av use of the conn·act, specifications. requirements,jeatures are attached -, MAE l COOP VENDOR VENDOR INFORMATION WBE PROCURE CONTRACT -MENT NUMBER NUMBER C109272001 8414256160 1 WEX Bank Yes Yes 7090 South Union Park Center, Suite 350 Midvale, UT 84047 Contact: Denise Baumgart, Account Rep Phone No.: (913) 393-3208 Fax No.: (207) 791-1687 Email: denise baumciart@wrightexpress.com Contact: Jillian Cascio, Account Manager 0 Phone No.: (207) 523-6611 Toll Free: (800) 761-7181 X: 6611 lillian. cascio@wexinc.com Packet Pg. 12 Page 1 of9 2.2.a 0 STATEWIDE CONTRACT IOSTORY The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any and all revisions have been incorporated into the attached document. Contract Issue Summary of Changes Period I)ate 08/01/14-10/31/14 07/08/14 Contract extension through October 31, 2014. 07/08/13 . 12-month contract renewal. Attachment: Fuel Fleet Card -State (1746 : Bid Opening-Fuel Card Services for Fleet Vehicles) 08/01/13-07/31/14 08/01/12-07/31/13 01/31/13 Update WEX Account Manager information. 08/01/12-07/31/13 07/01/12 12-month contract renewal. 08/01/09-07/31/12 01/14/11 Wright Express address change. 08/01/09-07/31/12 07/26/10 Add Wright Express Account Manager, Martin Howgate, contact information. 3 08/01/09-07/31/12 05/11/10 Added infonhation regarding late fees/account suspension. 08/01/09-07/31/12 04/09/10 Tire purchases to be used· for emergency/repair only. 08/01/09-07/31/12 08/21/09 New contract established. Replaces Contract C105009001. Note: Contract C105009001 will remain in effect until such time transition and implementation from Voyager to Wright Express is complete. 0 Page 2 of9 Packet Pg. 13 - -·2.2.a PURPOSE: The Division of Purchasing and Materials Management has awarded the above referenced contract for the Wrigh Express Financial Services CMEX) fleet fuel card. The card and card service are free of charge. WEX will bill all State ofMissouri accounts for purchases made on the WEX card less any fuel tax exemptions, allowez by law. Complete reporting of exempted taxes will be provided and shown on the invoice. Note: Because there is an expected transition period, the Voyager fleet fuel card will remain in effect until such time thi transition to tile Wright Express Financial Services fleet fuel card is complete. Notification of card expiration will bc made through your agency's Fleet Manager, The following is a link to the Office of Administration, Division of General Services. .State Fleet Management website € http:Hoa.mo.gov/gs/fm/werfuelcardcontract. The website is intended to provide additional details regarding the fuel cari contract, diect access to the WEXOnline program and includes the Fuel Card Guidelines that all departments mus follow. 2 The state agency is advised that there is an existing statewide contract for tires. All acquisitions for tire replacement shall * be made from the statewide tit·e contract unless the purchase in it is intended for emergency/repair. 2 SPECIAL NOTE ABOUT COOPERATIVE PROCUREMENT: F 0 Wright Express will extend the fleet fuel card program to members ofthe cooperative procurement program. Cooperative procurement customers should contact WEX directly to set up their account, 10 f SETTING UP AN ACCOUNT: g C 0 State agency personnel should consult with their agency Fleet Manager regarding access to a WEX fuel credit card. Each E agency shall contact WEX directly to set up an account and establish billing options or to resolve any account questions. 9 Accounts are able to be set up based on the state agency's specific needs, W N CARD APPLICATION: 0 Each department should have an assigned program administrator. Please contact your Financial Management Advisory Oj Committee Representative (FMAC) to determine how your program will operate. Those entities not represented on E FMAC should direct any inquiry to WEX as listed on page 1. J .S Any request for fiel cards, including new, replacement, or lost/stolen cards, must be directed to Wright Express. £ 0 CARD AUTHORIZATION: 2 U Cards can be assigned to a vehicle/asset, driver or organizational unit (or cost center) in the fleet. When the card is g swiped at the point of sale device, the driver will be prompted to enter a Driver ID (DID) and the odometer reading of the E vehicle prior to receiving authorization for any transaction. mo Each DID can be assigned to one, many or all cards on the WEX account and can be generated by either WEX at random, < or assigned by the fleet customer. The WEX card cannot be electronically activated without entering a valid DID. CARD SET UP: Program administrators and/or fleet managers within each department shall work with Wright Express to establish card ) limitations. Custom Control cards permit at] types of purchases at WEX accepting locations, including fuel, maintenance and other (such as general merchandise) items, Product type control options shall be selected with this card, allowing certain product categories to be selected. Page 3 of9 Packet Pg. 14 -2.2.a Fuel Only cards permit the purchase of only fuel products, such as gasoline, diesel, or alternative fuels. Accounts can be comprised of all Fuel Only cards, all Custom Control cards or a combination of Fuel OnIy and Custom Control cards. MULTIPLE REPORTING LEVELS: The Wright Express system supports seven (7) levels of hierarchy. Program administrators/fleet managers, shall determine the level they prefer to bill and/or report, with the ability to provision users ofthe online system as appropriate. Organizational units within accounts to support additional card groupings for authorization controls and reporting needs _ will also be determined by the program administrators. ' .M WEX POINT OF CONTACT FOR FLEET MANAGERS: Fleet Managers shall contact the Premium Fleet Services (PFS) Account Manager to address day-to-day contraci E activities. PFS Account Managers will ensure that the program is working smoothly and expedites problems to their E quickest resolution. In addition, the PFS Account Managers can assist in creating reports required by the Fleet Managers. 2 These managers can be reached toll-free at (877) WEX-CARD, 8:00 a.m. to 5:00 p.m. Eastem time. 5 .52 WEX CUSTOMER SERVICE DEPARTMENT: The WEX Customer Service Department (CSD) is available 24 hours per day, 7 days per week. State Fleet Managers and § card users can contact the CSD regarding questions related to the everyday use of the card and are trained to handle o questions regarding account billing and reporting. A toII-free number for contacting the CSD is displayed on the back of 'S the WEX card. The customer service representatives along with the PFS Account Manager will manage all day-to-day tb f account maintenance issues. C BILLING: O Wright Express will invoice state agencies on a monthly basis with the cycle closing date on the last day of the month. m Invoices will include a complete list of ali transactions for the invoicing period along with subtotals and a final summary. g Billing statements may be submitted in electronic form via WEXOnline E-VAR or WEXED,k, or through paper VAR j (Vehicle Analysis Reports) as requested by the department when setting up the account with WEX. State agencies can n view invoices and standard reports for 13 months and view transactional detail for 24 months via WEXOnline. 8 WEXOnline electronic E-VAR provides agencies 24-hour access. WEXLink files allow customers to perform detailed g analysis and reporting on their. fleet account and can be merged with existing information management systems. 3 DISPUTED CHARGES: 0 Wright Express does not bill less disputed charges. The state agency will received a credit if a dispute is found in the m State's favor. State agencies shall contact WEX via fax at (800) 395-0809 or by mail at Customer Service, Wright Express, 97 Darling Ave., South Portland, Maine 04106. The disputed charges must be identified and a basis for the k dispute must be provided. WEX will commence an investigation to determine the validity of the charge in dispute and 2 then either provide a credit or take no further action if the error cannot be substantiated. In any event, a written @ explanation ofthe outcome will be provided. € In the case of a disputed charge, WEX will make every effort to complete the following within 24 hours notice by the N state agency or as soon as possible and within a reasonable period of time: • Resolve questioned/disputed charges appearing on the statement • Credit the state agency's account, pending resolution of the questioned/disputed item • Process refunds for items resolved in the state agency's favor REBATES/DISCOUNTS: Wright Express is offering Volume and Payment Timing (Early Payment) Rebates as well as Merchant Discounts. Page 4 of 9 Packet Pg. 15 - 2.2.a (3 Voh'me Rebates: The volume rebate is contingent upon the entity paying within 30 calendar days of the billing date that appears on th{ invoice and pays certain basis points dependent upon monthly retail transactions as follows: Aggregate Monthly Retail Transactions Basis Points (Rebate Percentage) $750,000 - $999,999 90 basis points (0.90%) $1,000,000-$1,249,999 95 basis points (0.95%) $1,250,000 - $1,499,999 100 basis points (1.00%) $1,500,000+ 105 basis points (1.05%) Pement nming (Eal·ly Payment) Rebates: WEX's early payment rebate is contingent upon payment in full within a certain number of days of the billing dat€ appearing on the invoice and pays basis points as follows: Payment Timing Options Basis Points (Rebate Percentage) Payment in fi111 within 15 calendar days 15 basis points (0.15%) Payment in full within 10 calendar days 20 basis points (0.20%) Merchant Discounts: WEX has negotiated discounts with accepting merchants as follows: Merchant Locations Cents Off/Gallon All 75 locations 2.5 cents/gallon gasoline; 3 cents/gallon diesel Kum and Go Murphy Oil Ali 44 locations l cent/gallon Wallis Oil All 35 locations 1 cent/gallon Warrenton Oil All 32 locations 1 cent/gallon Rhodes 101 All 30 locations 2 cents/gallon Ayers Oil Al] 16 locations 3 cents/gallon Thocle, Inc. All 14 locations 2 cents/gallon Hy-Vee All 11 locations 3 cents/gallon All 9 locations 1 cent/gallon gasoline; 2 cents/gallon diesel Midwest Energy All 7 locations 1 cent/gallon Lazy Lces One Stop Both locations 2 cents/gallon, gasoline only Road Ranger For any rebates earned by a participating governmental entity, the rebate shall be paid directly by WEX to such 1 participating entity. LOST/STOLEN/TERMINATED CARDS: The account administrator or card custodian should report any lost or stolen cards immediately to WEX by contacting 4 their Customer Service Department (CSD) at (800) 492-0669. Access to the CSD is available 24 hours per day, 365 days < per year. Administrators can also notify WEX of lost, stolen or unauthorized use through WEXOn/ine. Agencies will be liable to WEX for all unauthorized use of a card until notification of such use. Upon reporting a lost or sto[en card, it is immediately invalidated in the WEX system. After cancellation, alI electronic authorizations associated with the card are declined at the time a purchase is attempted. Upon receipt of proper notification, agencies will be relieved from any liability for any subsequent charges made to the card. In addition, the program administrator should contact WEX regatrling the termination/cancellation of cards. Upon request of only the state agency account administrator or manager, WEX will provide a replacement card within 2- 3 business days of card cancellation. Packet Pg. 16 Page 5 of9 -- 2.2.a REPORTS: 3 Wright Express offers their WEXOnline reporting tool. Four (4) standard reports are available online. WEX also offerE customized reports that can be designed in several formats and will provide on an adhoc or regularly scheduled basis. Account Review documents are also available that includes a rolling 13-month review of data for several key data elements. Additionally, WEX will provide an Opportunity Report to assist in identifying areas where the State can realize cost savings by benchmarking purchasing at the zip code level to the WEXIndex average. Merchant Minority and Tax Reports are also available to support 1057 and 1099 requirements. WEXOnline SYSTEM: WEXOnUne is Wright Express's reporting and analysis tool for Fleet Managers to use in managing meir fleets. 3 WEXOnline provides 24-hour access to actionable account information, expense management, online reporting, and real- E time account management functionality. 3 The dashboard page allows the review of pending actions, authorizations, access accounts and access to favorites/quick links. WEXOnline also provides a Fleet Manager module allowing for tlie management of day-to-day activities related to the 0 fuel card program including administrator functions, account maintenance functions, and invoice and payment functions. E Twenty-four (24) months of transaction data and 13 months of invoice data is accessible online. 2 WEXOnline offers the Expense Manager module providing comprehensive expense management tools, allowing floats to 8 set up approval hierarchies and manage accounting functions related to fleet purchases down to the transaction level. In 0 addition, WEXO,ili,te provides a comprehensive reporting module, including acl hoc reports, standard reports,exception 4 reports and customized reports. 2 3 FEE: There is no charge to use Wright Express program, Cards, electronic transfer of data, ad hoc reporting, online account m management, 24-hour help line and training are provided free of charge. Access to roadside assistance is also provided free of charge, however any ensuing service performed wouId be charged. LOCATIONS: * 3 CO The Wright Express card can be used for the purchase of all vehicle fuel types, vehicle repairs and vehicle-related E supplies at all WEX accepting locations. 0 Through the AVCARD program, state agencies can manage aircraft fueling, maintenance and related activities. In E addition to the Wright Express FIeet Card account, WEX will set up an AVCARD account. The AVCARD card allows g the purchase of fuel and services from all AVCARD acceptors and/or contract fuel suppliers. A list of Receptors is E available at www.avcard.com. For merchants that do not accept the card, AVCARD offers merchants a one-time 1 CD acceptor option. With an AVCARD account, users automatically participate in the Contract Fuel Program allowing all to E received significant savings on jet fuel purchases anywhere in the world. The AVCARD program is available at no additional charge. 1 Wright Express offers an Alternative Fuel Directory identifying accepting merchants supplying Ethanol, natural gas (CNG, LNG), propane *PG), hydrogen, biodiesel, methanol, and other alternative fuels. The directory is available in CD format, downloadable from WEXOnline, or can be provided in hard copy for use in agency vechicles. 0 Wright Express offers extensive acceptance coverage for service and maintenance needs through the WEX Service Network. The WEX Custom Control cards can be used to purchase tires, transmissions, brakes, mufflers, oiI changes, glass replacement, car washes plus other routine vehicle maintenance needs. The WEX card is currently accepted by national brands providing services such as preventative maintenance, glass claim services, major automotive repair, and road and tow. Page 6 of9 Packet Pg. 17 1 1 2.2.a 0 Wright Express offers pay-at-the-pump credit card service at all major gasoline brands both nationwide and ih Missouri The following lists the major companies currently participating in WEX's fuel card program. A complete list of all fueling stations can be found on the WEX website. ONLINE VENDOR SEARCH: Wright Express provides fleet managers and drivers the ability to search for accepting locations and fuel prict information directly from the desktop through their "Daily Best Fuel Price" and "Fuel Price Mapping" tools, The Daib Best FueI Price tool allows drivers to quety available locations and receive the following station information in lowest tc highest price order: . i 0 E . Name, address and phone number of site g • Product and price 3 • Date price was last updated U. The- Fuel Price Maps have both satellite and standard may views. Real-time prices reflect the most recent WEX 2 U> transaction and are continually updated. Search criteria include address, city, state, zip code, brand and PPG. A 8 searchable directoly is available through WEXOnline or at the WEX web site a12 http://www.wrightexpress.com/WEX/wer-universal-locations.cfin. Search criteria include, city, zip code, state, site type 2 (fuel or service), brand name and site name. 0 SPECIALNOTE ONTAXEXEMPT PURCHASES: LL Wright Express will process all fuel transactions, including aviation gasoline (av gas), exempt of federal excise taxes. p WEX cannot however, exempt aviation jet fuel. 9 /5 State agencies are advised to notif> the retailer ofMissouri's tax exempt status prior to a transacting a purchase for a non- g fuel item made with the WEX card. State agencies are further advised to check all receipts and WEX invoices to make m sure that tlie federal excise tax is being exempted. .. ROADSWE ASSISTANCE: s Wright Express provides card users toll free access to emergency roadside assistance for their fleets, 24 hours per day, 7 ·* days per week. Roadside assistance services include towing, mechanical first aid, jump starts, tire changes, Iockout Dj assistance, and fize!/water detivety, , 10 The WEX card is accepted by the National Automobile Club's FLEET RESCUE emergency roadside assistance program, FLEET RESCUE provides card users with a reliable, toll-free, 24-hour, 365 day a year provider of high-quality roadside 2 assistance program. Drivers will have no ou6of-pocket expenses at the time of service. FLEET RESCUE offers the same roadside assistance services as described above. Card users can contact FLEET RESCUE toll-free at (866) 329- zf 3471. The actual costs of services performed will appear on the agency's WEX invoice; there is no longer a service u charge for Roadside Assistance as of 12/W05. OTHER FLEET MANAGEMENT SERVICES: 9 As a MasterCard issuing bank, Wright Express is offering WEXPay. WEXPay is a tool enabling out-of-network < purchases at an additional 500,000 merchants in the MasterCard network. WEXPay is typically used for independent or geographically remote fuel and service sites, however provides the control of a fleet card with the convenience of a credit card. Use of WEXPay is intended to reduce the number of sites where card users would have to use an alternative form ofpayment. D Page 7 of 9 Packet Pg. 18 2.2.a 0 FLEET SERVICES AND REPAIR: The Wright Express card can be used for the purchase of vehicle service, however state agencies are advised that all vehicle servicing repair or maintenance must first be referred to the Office of Administration State Garage ifthe fleet cal is part of the agency's Jefferson City fleet. The OA Garage may be contacted by calling Mr. Joe Swedo at 573-75 I-4286. Wright Express has agreements with several repair and supplies vendors where discounts are available for supplies and services. LATE FEES/ACCOUNT SUSPENSION: Accounts will be suspended 70 days after invoice date if payment is not received by Wright Express. WEX will make . phone calls and send emails to account/billing cantacts prior to suspension. WEX recommends secondary account E contacts in case there are staffing changes. At 70 days, the account win be suspended if other arrangements have not g been made - cards will not work. At 120 days, the account will be shutoff. 1 D 0 Page 8 of9 , Packet Pg. 19 2.2.a State of Missouri ' Office of Administration Division of Purchasing and Materials Management Contract Performance Revort Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the intormation to improve products and services available to state agency users. Comments should include those of the product's end user. ContractNo.: C109272001 Contractor: Wright Express Financial Services Corporation Describe Product Purchased (include Item No's., if available): Attachment: Fuel Fleet Card -State (1746 : Bid Opening-Fuel Card Services for Fleet Vehicles) Rating Scale: 5 =Excellent, 4 = Good, 3 =Average, 2 =Poor, 1 =Fails to meet expectations ProductRating Rate 1-5,5 best Product meets your needs Product meets contract specifications Pricing Contractor Rating Rate 1-5,5 best Timeliness of delivery Responsiveness to inquiries Employee courtesy Problem resolution Recall notices handled effectively Comments: Prepared by: Title: Agency: Phone: Email: Date: Address: Please detach or photocopy this form & return bv FAX to 573/526-9816. or mail to: Office ofAdministration Division of Purchasing and Materials Management 301 WestHigh Sti·eet, RM 630 POBox 809 Jefferson City, Missouri 65102 You may also e-mail form to tile buyer as an attachment at laurie. borchelt@oa.mo.gov Page 9 of 9 Packet Pg. 20 1 |4 2.3.a | (Pea 41!In lo asettom, 9 261310 ueluetuzel Uelsureuiuado pja : z,LD eset}alnd .1886!0 unlueulzel :luelutioem, | , Pabket eg. 21 1 0 - 3-1 0 22: 2 223 2 Res :5Q5 E:9 E *22 2 E:g 4.6 23; 0 1 0 ..3 £ 75 531 13% M -a 515 P. .5 510 cy 'O) E . ·C § 8 0 42 2 am CS .% 2 8*8 8 08 k R.2 £ 1/2 .3 -2 C = Page 1 of 21 O M mle- - A A m S 0 .1. a C 0 8 1 210& .2 -- g 3 2 /11-2 0 t£ 0 -0 &- 2 ... 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FAX# 417-869-1656 «0 0 O 0 2 tz m 0 CZ LU U SPIZINGFIELD, MO 65803 22 0 0 11- -1 2 - In business since 19371 2828 12 KEARNEY ZU EW 2 aw Em » V.4 want to Ihar* ym b yw buirms and wc look for/awd lo se.1,1,1 you egilri W 8 - J 1 2 5:g Il-ZE i a -- 0 miez i 1 5+6*wite-O a 82 a W % 82 2%56,5 2 / «9 / TRUCK 22.OuS*r. GIC u D OS 1- ti 2 3 C. mm Mmdwg ! 02218 C Ul Egi E# 3 5 „. C Ul %134% 1 0 t- ¤ <2 12.3.a, | (Pea Allor io esatioind 9 01860!a ueluetuzel ttelsur-3ujuado pla : ZVZL) esetioind .18551(1 uelueulzei::ueullpenv | ' Packet Pg. 23 | 0 1 D is not necessary. On the basis of this information, the suspension may be modified,1 1- -11 ---- Frequency -- 30 1 Page 17 of 21 0 · 44 e Size/Type 0 &3 4 1 0 | 2.3.a | {pes Alimnio eselplnd g Je6610 uelueutzel !10;sui-Buiuedo pia : Z,LI) eseqmnd Jailia ueiueurzel nuotuttoellV Packet Pg. 24 | 64 1 Z N 0 -20 E .CCC=O 0 - 0 e.90 0 (DE-00 t,.d 9 22.e i O 3.92 = E UK &00 - m ia A 82550 2 9 '.bo al /2 90 i -- er. 14 $.4 ccE*b E /% --9 m v &8sz·z ZU 22 83% -1.9 0,0 eGo g 25 2 M Or 9 CA C 0 0 2 = E 4 .ggz*Zi REAAIEN 1 r-D .,2=:S TE u, 12 q € 22 2 6 g .9 - --3 + 3 C O OUM- e ek co 20 A 4- 681-ENG 3 30 g 9 8 91 1.u Cb u. i != 0 0 . 355 6%28#E 9£2%52 2 ¥E E UN £15. 0- 2 25 NEE N E g·= O -2 D Em.*232 2.23*DE £44 2 a 3 ¤·.8, 2 % E 1 0 22*gi:8 m 0 0.= 2 e%34 EEEEE6 .41 9 0 ZEE:8= r . 1 2 :Uoll·UIEpa -222222 Address 4'3 1, 0 1. 1 . 4 0 &1002-E E = 2 5 Rk g F C€ 65 r.,· UOSied 10¤1 00 + .3 C V ® S co 192.vo Me =t 1 S .5 11 Z 'i k 324 - Z -4 2 2 0 9%#982 i E G E d, 4 22 5 12 19 -2.5 a. i .E 24*, 0 E, 23}-= 00(Co P : 1 1 (pes 411'in Jo eseqoind 9 1086!a uelueutze.11!elsurnuiuedo pIE : Zt,ZO eseqomd 1066!a uelueulzel : ;ueultloenV 2.3.a Packet Pa. 2 0 IAny additional information desired may be requested by mail to the address listed, or by telephone to417-582-4300. information requests may also be e-mailed to'countycommission@christiancountymo.gov. This e-mail address is for information requests only and .l.NSt?; E t 24 0 A N S 3 4 0 40 > V s.¢ M 00 = 0 0 1 f r el. 0 12 8 70 0 \3 5 In = i 21 12 r-6 -m N. 6 -2 Page 19 of 21 IN iii Slate Zip State Z 22 O .374.E+-Ec >*t E ess Fax ·349-&91,7 U €/%·1 /A,-4 City 90 t It 4 t> 1 1 j 0 4 10,1.Lon[ae[ inrormation: :3 X .11 .1 93 2 4·· J 2 0 . C 4 '12· ·.f I c E = 0 13 e 0 b K= 4. C O 0 ; E U, -.4 . RE 71 -2 %2 9 4 E .Al .W Z <.4 73 2 8 10 5 21 - 1\ g. , = 0 - 0 U 01 U 4 <2 0.2 + m E i $ 101 2 t.O E Fra t- LU CO U m / (D |' [ 2.3;i :| (pes dumn Jo asetpind 9 Ja 6[31] uelueuize,L lielsul-Buluedo ple : ZIZI.) osetlolnd 186610 ueluetizel:lueuttioell¥ | Packet Pg. 26 | 0 0 eholl Int ha licarl fr,r clihmieeinn .f nrinieole n. n•.A;;i,·-,fin., t. r,..w,.,•d. Ci,ak ,i,k-;...:.... ,..:11 t..• co C :2 1 Page 20 of 21 C 0 O Z 5 m 0 25 9 0 0 - a 0 - 1 E 0 0 LL! •- Z 92 2 2 2 2 8 % 0 CoggE € 1 *- 4 CD ·- ·- O St g .Di R 8 1 & S f a G.E.%] . 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O, CO & 2 213331 0 89 5 3 4 19 ir f, f, 11 Z= - . - 0 0 92 2 F E & & &2 Ha-EE 0(0(OR m W A 1- 1- £ EJm - m e a> >. 2 9 E c E E E > I ZE G 24*211!11!LUE o_,mm m,t]CONN"I *U****** 2.3,a | (peg 4mn Jo Osellmnd i JeSSia ueluetuze,1.Helsul-Buluedo pig : Z,ZIJ Osetlmnd Je58!auelueu:zel :lueuttloenv packet Pg. 27 | 0 =C 0.1 0 0 %2@ *0 0 OB= .5 2 @ 9 0 0 Pod 9 .'- 2 co &822 .X' C- CO -Ma,Co Page 21 of 21 C E m x &12% E 5= cn 2 m S m -9 25-¤ 1- 0 -C 2 8.92 bo r. 0 BECE '5000 >,0- 0 0 2-0 0 W [1 0 .0 01 = C) v R ED Z #:5 15 ij 2.5.a Image# 004689310004 Type: LAN 2 Recorded: 07/21/2011 at 02:38:28 PM Total Amt: $33.00 Page 1 of 4 Ohristlan County Reoorder KELLY HALL Recordir of Deeds Flla# 2011-00007563 0<2011 pa7494 RIGHT OF WAY DEED Attachment: Montague Road Right-of-Way (1753 : Right of Way-Montague Road-C-2) (LLC) THIS DEED Is made and entered Into this'3£#Way of -3Unt , 2011, by and between Rider Reason, LLC, a LImited Liability Company organized under the laws of the State of Missouri, hereinafter referred to as ·Grantor", and CHRISTIAN CoUNTY, MISSOURI, a political Subdivision of the State of Missouri, its successors, administrators and assigns all of which are hereinafter collectively referred to as'Grantee.' /00 v, 614Urct,t Gj·rcat- 140vn too 03arte-, 17*- 457611 WITNESSETH, that the Grantor, In consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to him/her paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construcUon, improvement reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, Including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate In the County of Christian, State of Missouri, to-wit See Exhibit "A" attached hereto and incorporated hereln by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunltles thereunto belong or In any way appertaining, Unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of Its heirs and assigns that it Is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the tille to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien affer Ute date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, Including, without limitation, section 527.188, RSMo. (2006), hereby walves any right to request vacation of the easement herein g.ranted. THIS GRANT and easement shall, at ati times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. fyton+GOut''Ed, - C« Packet Pg. 28 · 2.5.a 0 IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 71 Nt O/ 16 STATE OF MISSOURI iss COUNTY OF CHRISTIAN j Attachment: Montague Road Right-of-Way (1753 : Right of Way-Montague Road-C.2) On this 33'Fay of I3L-na 2011, before me, a Notary Publo in and for said state, personally appeared -31·,4 U >222/ , to me pgrsonallv known, who, being by me duly sworn did say that he/she is the 7-ru ' . 61¢.ti·@3::.. 't,e,94 e : .* / 01. 142... i 42 1 ar.. 91 .1.1 4 4 44:EME,1,0*t' .r4%32 d.' p. @,79 AL. ? .- i. .Ul I ·%4 1 . -1-6.) . f . ' %.843£4* 1 €.,2* i.& 5# . . .wi. I. 2.5.a 3 EXHIBIT "A „ REGARDTNGMONTACTIE ROAD Attachment: Montague Road Right-of-Way (1753 : Right of Way-Montague Road-C-2) A right-of-way described as beginning at the Southwest comer ofthe · Southwest Quarter ofthe Northeast Quarter (SWIM NE1/4) ofSection 34, Township 26N, Range 22W, Christian County, Missouri; thence North along the West line thereof 488.23 feet; thence N89°45'02"E 28 feet; thence SOO°21'07"W 488.26 feet; thence·S89°45'02"W 25 feet to the point of beginning, 0 J 1 Packet Pg. 31 Im--E+B Christian County Commission 100 West Church St, Room 100 Ozark, MO 65721 k.... V.·02. Iuly Term http://ChristianCountyMO.iqm2.cam - Minutes - Thursday, July 17, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia ............ Attendee Name : Title . Status Arrived Lou Lapaglia 1 Prfsiding Com missioner . .. . 1 Present . .1 8:55 AM Ray Weter i Eastern Commissioner 1 Fresent i 8:55 AM Bill Barnett Western Commissioner ! present i 8:55 AM Norma Ryan ; Chief Deputy County Clerk . .Present ; 8:55 AM Cheryl Mitcheil ; Assistant · Present i 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval- Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, and C2 Supervisor Brent Young. There are no minutes or financials to approve. Motion/Vote - 9:00 AM Common I & Common It Road Depanments Bid Decision - Bid Decision-Chip & Seal The meeting was attended by Commission Secretary Cheryl Mitchell, C2 Supervisor Brent Young, Tim Rice with Invia and Innovative Roadway Solutions and Jason Stutesmun. The Commission met to make a decision on chip and seal for the Cl and C2 road departments. ..... Brent Young said Rich and him went over the bids. They recommend accepting the following bids: Donelson for micro seal for $2.88 per sq. yard. They were the only bidder on micro seal. Innovative Solutions for seal coat at $1.85 with Donelson second for $2.72. July Term Thursday. July ]7. 2OI4 8:55 AM Eastern Commissioner Ray Weter asked how that compared to last year? Western Commissioner Bill Barnett said it was lower than last year. Innovative did not bid last year. Clever Stone for coal mix at $48 ton with Young and Kearns at $55 as back up. This year we have patch injection by Infinity Asphalt - Kelly Vaught at $2.75 per gallon and a rate of shooting Is $100 per hour. There was one bid for vacuum sweeping by Kelly Vaught, Infinity Asphalt for $150 per hr. On Crack fill at Infinity at $.88 with DoneIson as backup at $.90. Presiding Commissioner Lou Lapaglia asked when is the effective date? It is effective Thursday July 17,2014. For Hot mix they rolled over with Blevins for $50 ton with the backup being Journagan at $57.16 ton. Chip and seal only bidder is Hutchins Construction and the price jumps because of distance. If we combined it wouId cost C2 more. Single $74,500 western, $81,175 for eastern. The reason for the difference is the west side has rock places at there back door. They probably won't use this because we have our own chip and seal machine. This is just a backup. For gravel, Brent Young wants to award to all quarries because of location. The bid will be attached. The bids were from APAC, Journagan and Clever Stone. Lou entertained a motion to approve the bidding for all other road ingredients. Brent Young would like to see the bidding begin in spring instead of summer. .. Eastern Commissioner Ray Weter asked if these bidders were expecting this to be a one year contract. Lou said we will send out a bid to be effective March 2016. Presiding Commissioner Lou Lapaglia asked when oil prices were down in the spring or fall. The ashpalt prices will be up in spring. Tim Rice ask if you could bid it in the spring and have it effective July? Presiding Commissioner Lou Lapaglia called for a motion to award the bids for the road material bids. 21Page July Term Thursday, July }7,2014 8:55 AM RESULT: ADOPTED [UNAN]MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment I ..../. I. .....-Ill-Il-#*-Ill./.-I.lilli I I . .... . The meeting was closed at 9:30 AM The scheduled agenda for Thursday, July 17, 2014, was completed and the Commission adjourned and will reconvene Monday, July 21, 2014. Lou la0glia Presiding Commissioner, Lou Lapaglia Qu 601/4 Ray Waer Eastern Commissioner, Ray Weter Bill-Bar Western Commissioner, Bill Barnett 31Page srZRN Christian County Commission 100 West ehurch St Room 100 Ozark MO 65721 0 http:UChristianCountyMO.iqm2.com July Term - Minutes - Monday, July 21, 2014 9:55 AM The Christian County Courthouse L Convene The meeting was called to order at 9:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name < Title - J , Status Arrived Lou Lapaglia Presiding Commissioner Present 9:55 AM Ray Weter - Eastern Commissioner Present 9:55 AM Bill Barnett Western Commissioner Present 9:55 AM Cheryl Mitchell Assistant Present 9:55 AM Kay Brown County Clerk Present 9:55 AM II. Agenda Motion/Vote - 9:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, County Assessor Danny Gray, Board of Equalization members at large: Brenda Hobbs and Rick Gardner, County Auditor Sam Yarnell, County Surveyor Lloyd Todd and Garrett Buckley. The County Commission met to approve the minutes for July 10 and July 17th, 2014. There were no financials to approve. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Board of Eqaulization Discussion - Steve Crawford-143 NW Washington, Billings, MO Assessment Review The meeting was attended by Commission Secretary Cheryl Mitchell, Garrett Buckley, County Assessor Danny Gray, Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett, Eastern Commissioner Ray Weter, Members at Large: Brenda Hobbs and Rick Gardner, County Auditor Sam Yarnell, County Surveyor Lloyd Todd and Secretary to the Board County Clerk Kay Brown. CD july Term Monday, July 21, 2014 9:55 AM The Board of Equalization met with Assessor Danny Gray and property owner Steve Crawford to review the commercial property located at 143 NW Washington, Billings, Missouri. The minutes for the Board of Equalization are held in the Board of Equalization minutes. Motion/Vote - 11:00 AM - Daniel Shepherd - Embassy Apartments Parcel #8-02-10-2-13-6 The meeting was attended by Commission Secretary Cheryl Mitchell, Garrett Buckley, County Assessor Danny Gray, Presiding Commissioner Lou Lapaglia, Western Commissioner Bill Barnett, Eastern Commissioner Ray Weter, Members at Large: Brenda Hobbs and Rick Gardner, County Auditor Sam Yarnell, County Surveyor Lloyd Todd and Secretary to the Board County Clerk Kay Brown. The meeting was scheduled, letters were mailed and all parties were notified of the time and date of the meeting but it was not noted in the agenda. The Board of Equalization met with Assessor Danny Gray and Daniel Shepherd representing Property Tax Services, Inc., to appeal the real estate assessment for (D Embassy Apartments property located at 5612 North 17th Street, Ozark, Missouri. The minutes for the meeting are held in the Board of Equalization minutes. RESULT: ADOPTED [UNANIMOUS] AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM Richard Teague-Common I Bid Opening - Bid Opening-Excess Vehicles-Common IRoad Department The meeting was attended by Commission Secretary Cheryl Mitchell and Common 1 Road District Supervisor Richard Teague. The County Commission met with Common 1 Road District Supervisor Richard Teague to open bids for excess vehicles. The County Commission received only one bid from B.C. Investments: 1996 forthe Low-Boy Trailer for $ 8,765.00 2004 Ford F-150 for $ 1,265.00 Richard Teague recommended accepting both bids from B. C. Investments. 0 21Page n July Term Monday, July 21, 2014 9:55 AM Presiding Commissioner Lou Lapaglia called for a motion to award the bids to B.C. Investments for the 1996 Low Boy Trailer for $ 8,765.00 and the 2004 Ford F-150 for $ 1,265.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:40 PM Steve Brown-Great River Associates Discussion - Soft Match/Smyrna Bridge The meeting was attended by Commission Secretary Cheryl Mitchell and Common l Road District Supervisor Richard Teague. The County Commission met with Steve Brown engineer from Great River Associates to sign documents to apply for soft match money credit that was earned by the repairs done on Smryna Bridge. Mr. Brown said the county spent $ 259,301.90, on Smyrna Bridge and are eligible for an 80% credit of soft match money which is $ 207,441.52, to be used on another road or m bridge project. Presiding Commissioner Lou Lapaglia called for a motion to approve and sign the documents to obtain soft match money for bridge # 24800051 which is commonly known as Smyrna Bridge. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 2:50 PM The scheduled agenda for Monday July 21, 2014, was completed and the Commission adjourned and will reconvene Thursday, July 24, 2014. 0 Lou 1¥glia 3]Page (3 July Term Monday, July 21, 2014 9:55 AM Presiding Commissioner, Lou Lapaglia QQ. 4)£6A. Ray Werer Eastern Commissioner, Ray Weter Western Commissioner, Bill Barnett 0 CD 41Page 2.4.a 0 Exhibit A-PRICING SHEET Equipment Bid Price: 1996 Dynaweld Lowboy Trailer Attachment: 7-21-14 Surplus Property Bids (1760 : Bid Opening-Excess Vehicles-Common I Road District) if .50 VIN: 4U181D1X8T1X33221 g-766 Title Number: THG71729 2004 Ford Pickup 163 Supercab 4X4 SS VIN: 1FTVX14584NC29550 A 00 /2-4 S- -- Title Number: PA676807 0 RO 0 Page 4 of 4 Packet Pg. 5 Christian County Commission 100 West Church St Room 100 Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, July 24, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. 0 The County Commission approved the minutes for July 7, and July 10th, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Christian County Commission Discussion - Revision to Purchasing Procedure Manual I The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Lou Lapaglia said the Commissioners were informed by Senator Wasson that Senate Bi11854 that has revisions to the law regarding bids on purchases of $ 4,500.00 or more was not decided and the meeting will be postponed until later today until further information is received. Motion/Vote - Board of Equalization 0 Hearing - Matt Jecker-MD Group 501 Fort Street, Nixa, MO-Assessment Review The meeting was attended by Commission Secretary Julia Maples, County Auditor Sam Yarnell, Assessor Danny Gray County appraiser Garrett Buckley, Kay Brown Secretary of ' July Term Thursday, July 24, 2014 8:55 AM the Board of Equalization and board members: Presiding Commissioner Lou Lapaglia, Eastern Commissioner Ray Weter, Western Commissioner Bill Barnett, County Auditor Sam Yarnell, County Surveyor Lloyd Todd and Members- at -Large Rick Gardner and Brenda Hobbs. The Board of Equalization met to discuss the property assessment for parcel # owned by Matt Jecker -MD Group located at 501 Fort Street, Nixa, Missouri. The minutes for the meeting are recorded in the Board of Equalization minutes. Motion/Vote - Travis Tucker-Great River Associates Discussion - Riverdowns West Project Update The meeting was attended by Commission Secretary Julia Maples, Travis Tucker and Mel Eakins engineers for Great River Associates, Donna Osborn Reporter for the Christian County Headliner News and Richard Eddy Riverdowns West homeowner. The County Commission met with Mr. Travis Tucker and Mel Eakins engineers from Great River Associates for a progress report on the Riverdowns West Treatment plant. As of June 23rd, the project has completed 31 of the 120 day window to complete the project. Mr. Tucker said scheduled events 1-4 has been completed. Mr. Meredith said they are refurbishing the blowers, changing the belts and the oil. Mr. Tucker said they are keeping a daily log on the construction on site and have been taking pictures throughout the process. Mr. Tucker said the sand filters have been removed and the filters cleaned and the sludge and contaminated sand has been sorted and carried off. Mr. Tucker said in the next two weeks they will pour the pad for the UV structure and go to Gravois Mill to prepare the system to ship to the site. Mr. Tucker said the structural engineer selected a UV structure that is manufactured in South Korea. Mel Eakins recommended that we meet in two weeks. The County Commission agreed to meet in two weeks. Travis Tucker thanked the County Commission for making this project possible for the homeowners. - Financials Continued From the 8:55 a.m. Meeting 21Page n July Term Thursday, July 24, 2014 8:55 AM Presiding Commissioner Lou Lapaglia spoke with Senator Wasson this afternoon and was informed that Senate Bill 854 was vetoed by Governor Nixon and there will be no change the the $ 4,500.00 limit before the County goes to bid for a product or service. Motion/Vote - 2:30 PM Christian County Commission Agreement - Riverside Inn Property Order The meeting was attended by Commission Secretary Julia Maples, Homeowners: Tom Carter, Lynn Carbol, Bob Perdue, Mark Ophoven, Robert B. Noble, Richard Teague Common 1 Road District Supervisor, Rance Burger reporter of the Springfield News Leader, Donna Osborn reporter of the Christian County Headliner News, Don and Carol Clift, Robin House, Betsey Rice and Cari and Doug Martens. The County Commission met to discuss the Riverside Inn Property Order as prepared by the County Counselor John Housley. Eastern Commissioner Ray Weter read the Order # 07-2-2014-01 to the audience. Commissioner Weter said the order will provide regulations for the Riverside premises and the order states anyone 17 years of age or older that do not comply with this order can be charged with a misdemeanor and for those younger they will be turned over to Juvenile court. Mr. Martens said it is not unusual to have thirteen cars parked along the road next to the river. Carol Clift reported at 11:00 p.m. there are teenagers sitting in the middle of the road and there is trash everywhere. Mrs. Clift suggested having trash receptacles. Mr. Noble said they are drinking beer and throwing the cigarettes and beer cans in the river and along the bank. The homeowners in the area surrounding the Riverside inn Property have concerns for the following: excessive noise and trash, beer drinking, smoking, traffic problems, parking and possible illicit drugs use. Tom Carter a resident of the area suggested having access from 6 -9 p.m. Mr. Carter said there is significant noise from noon on everyday and having trash receptacles will further expand the activity. Mr. Carter recommended changing the curfew to 9:00 p.m and limit the number of parked vehicles. 31Page -- 0 July Term Thursday, July 24, 2014 - 8:55 AM III. Adjournment The meeting was closed at 3:50 PM The meetings scheduled for Thursday, July 24, 2014, have been completed, the County Commission will reconvene on Monday, July 28, 2014. Lou La962'la Presiding Commissioner, Lou Lapaglia 4 LD£L . Ray Weter D Eastern Commissioner, Ray Weter 31* 80/14 ill Barlieti Western Commissioner, Bill Barnett 0 41Page - O MEETING Al I ENDE.E.'5 Note: We reguest the following information in case we need to contact gou. Than!< gou! Date: 7 29.26 ft Meeting: ft -4 1» Spay *«· £6*J L- (2££, Name (rleae pwme) Name (f'lease print) Compang/Title r»C Compang/Title .Business Address (Lilli Business Address Citfl C»f/\€00 pa. rhone number Thone number emailaddress email/\ aJAIress A , C MT A«» 1\Oblvt wbUL€- ten '& C>.7' print) Name (rlease print) lease ComAVTitle I,usiness Addrad 00 Business Address Citj hone number I rhona number 4 Cer-la\50630@-§4|-otc 2 emai,\\ 833I1ness emalAl aAAress prke-Pi ce '00 N <'602 £ Lt Cr- Name (rl ease print) Name Crl ease print) Compang/Titk Compang/Title Chul=t Me business Add ress 00 business Address 00 Fhone number rhone number 41 5-- <32,0 3 \:,116iI add ress email address 21\;14(Eff 3 Mal Z. Com o MEE.TING Al I ENDE-Ca Note: We request the following information in case we need to contactgou. Than!/0„*M c(do / O di l,1*, A, L fha 9&44,3 14+12. ONWM Name(Mease print) Name (riease print) CompanWTitle Compang/Title business A#ress Citg business Address Gig AIA rhona number rhone number F,1 ,*FAU,7-,fo,5 (P *¥/00, Re emaiA adaress ernail address a O MEETING All ENDLE.'5 Note: We request the following information in case we need to contact gou. Thank gou! Dat:e: 9 Meeting: blbo (1AgaoL le.2 1« Name (Rleasmprint) A Name (flease print) Aws-Lultr omnan-Plritl Compang/Title C/1 4 XJ) 941 00-2- (9*, ALL Ousiness Address Cit¥ business Address Citu 082-nk Plo 417· Sit· 0737 Fh n, number rhone number lgAL#yo U. Ae··M emai/\ addIJress emarA ad&Iress -1 OMA_ 0 *23-7 Oe (FJ/ plin0 Name (Ilt,Ge print) lease 9 1.d d MA-·n- Compang/Title Compan/Title' business Address City business Address 00 rhone number rhone number email address emaiil add ress Name (flease print) Name Crl casc pdnt) Compan!Titte Compar/Title business Address (Lity business Address Citg rhone number rhona number il add ress email address Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, July 28, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Atte-ndee Name , 31 + G Title 4 + Statusl : 4 Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Jacky 0 Howerton. The County Commission met to approve the July 23, 2014 minutes and any financials. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes for July 23, 2014. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:55 AM - Certified Court Order 07-28-14-1 The County Clerk presented Certified Court Order # 07-28-14-1 to approve the transfer of funds to COLE from General Revenue leaving a balance of $ 22,800.00. Presiding Commissioner Lou Lapaglia called for a motion to approve Court Order # 07- 28-14-1. n July Term Monday, July 28, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Excess Vehicles Four bids submitted from the following BC Investments LLC/Wholesale Car Company from Nixa, Missouri: 2003 Ford Crown Victoria $ 468.00 2005 Chevy Impala $ 638.00 2007 Ford Crown Victoria $ 698.00 Ozark Auto Group from Ozark, Missouri: 2003 Ford Crown Victoria $ 1,587.00 2005 Chevy Impala $ 787.00 2007 Ford Crown Victoria $ 2,227.00 Yousef Dabbagh from Island Lake Illinois: 2003 Ford Crown Victoria $ 268.00 2005 Chevy Impala $ 428.00 2007 Ford Crown Victoria $ 552.00 Ronny McHaffie: 2003 Ford Crown Victoria $ 768.01 2005 Chevy Impala $ 768.01 2007 Ford Crown Victoria $ 878.02 Presiding Commissioner Lou Lapaglia reviewed the bids and stated Ozark Auto Group were the highest bidder for the following: 2003 Ford Crown Victoria $ 1,587.00, 2005 Chevy Impala $ 787.00,2007 Ford Crown Victoria $ 2,227.00. 0 21Page n July Term Monday, July 28, 2014 8:55 AM Presiding Commissioner Lou Lapaglia called for a motion to award the excess vehicles to Ozark Auto Group. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapiglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission Appointment - SB40 Board-Shirley McCudden Reappointment The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission discussed and agreed to reappoint Shirley McCudden to the SB40 Board for a three year term ending August 1, 2017. Presiding Commissioner Lou Lapaglia called for a motion to reappoint Shirley McCudden to the SB40 Board for a three year term ending August 1, 2017. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:40 AM Todd Wiesehan-Planning·& Development Right of Way Dedication - Right of Way-N. 25Th Street-Ozark Special Road District The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review and approve the Right-Of-Way Deed for North 25th Street that is located in the Ozark Special Road District. Todd Wiesehan Planning and Zoning Administrator presented a dedication of 200 feet on the West side of North 25th Street to be accepted by the County Commission on behalf of the Ozark Special Road District. Mr. Wiesehan said Ozark Special Road District provided a resolution signed by the Ozark Special Road Commissioners requesting the County Commission to approve the right-of-way deed. The Grantor's are Kyle and Hollie Estes. Presiding Commissioner Lou Lapaglia called for a motion to approve the right-of-way deed for Ozark Special Road District for an additional 200 feet on the West side of North 25th Street located in the Ozark Special Road District. 31Page - *- - 0 July Term Monday, July 28, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:45 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Jade Road C-2 The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review and approve the Right-Of-Way Deed for Jade Road to transfer additional right-of- way to the Common 11 Road District. Mr. Wiesehan said the additional right of way will increase to a ful125 feet. The grantor is Terry Moore. Presiding Commissioner Lou Lapaglia called for a motion to approve the right-of-way deed for Jade Road.to transfer property to the Common 11 Road District. RESULT: ADOPTED [UNANIMOUS] 0 MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:50 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Johns Ford Road C-1 The meeting was attended by Commission Secretary Cheryl Mitchell. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to review and approve the Right-Of-Way Deed for Johns Ford Road to transfer additional right-of-way to the Common I Road District. Mr. Wiesehan said the additional right of way will increase to a full 25 feet. The grantor's are Sarah and Kenton Moore. Presiding Commissioner Lou Lapaglia called for a motion to approve the right-of-way deed for Jade Road to transfer property to the Common 11 Road District. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Todd Wiesehan-Planning & Development Discussion - Planning & Zoning Commission Discussion 41Page July Term Monday, July 28, 2014 8:55 AM The meeting was attended by Commission Secretary Cheryl Mitchell and Donna Osborn reporter for the Christian County Headliner News. The County Commission met with Todd Wiesehan Planning and Zoning Administrator to discuss implementing the changes in the Board of Adjustments and the Planning and Zoning Commission to be in compliance with the law as the county moves to a first class status. Mr. Wiesehan said the composition of the Board of Adjustments and the Planning and Zoning Commission will change when the county moves to a first class status and he suggested at the end of the year the current commissioners terms will expire and to open the positions to the public for more volunteers. Mr. Wiesehan said by the end of the yearthe terms for the current Planning and Zoning Commissioners will expire and those positions will be open to the public for volunteers to submit a resume noting the experience and or qualifications they could offer. Mr. Wiesehan said the applications should be submitted the County Commission early in the D fall so when we start the new year all those currently serving can apply for the position. Presiding Commissioner Lou Lapaglia called for a motion for Todd WiesehAn to move forward to obtain resumes and applications for new members to the Planning and Zoning Commission by late September or early October. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM Ozark Special Road District Discussion - Hillock Court Discussion The meeting was attended by Commission Secretary Julia Maples, Ozark Road District Commissioners: Ed Addington, Joh.n Elkins, Scott Bilyeu, Nathan Weter, Todd Wiesehan Planning and Zoning Administrator and Common 1 Road District Supervisor Richard Teague. The County Commission met to discuss Hillock Court located in a subdivision off Highway W that was developed by Bob Forest. Scott Bilyeu said he received a call from a resident of Hillock Court regarding road 0 improvements. 51Page n July Term Monday, July 28, 2014 8:55 AM Todd Wiesehan said the road lies within the Ozark Special Road District and they have only hot mix roads in their district. Commissioner Ray Weter said he had spoke Bob Forest and Jolene Huff and both of them affirmed Hillock Road was a county road. Commissioner Weter said after he was informed Hillock Road was located in the Ozark Special Road District he contacted Jolene Huff and asked her to stop the chip and seal on Hillock Road but she said it was to late to stop the process and the road was chip and sealed the next day. Scott Bilyeu said Great River Engineering reviewed the road but the Ozark Special Road District were not involved. Mr. Bilyeu said they only use hot mix on their roads and this road was chip and sealed and will require maintenance. Commissioner Ray Weter said last year, he and Jolene Huff understood from a * conversation they had with Scott Bilyeu that Hillock Road did not lie within the Ozark Special Road District. Commissioner Ray Weter wants to work it out for the benefit of the homeowners. Commissioner Weter said there is letter of credit for $ 24,000.00. Ed Addington, Ozark Special Road Commissioner asked what would be the cost if - - another coat of hot mix was applied and is the loose material required·for chip and seal. Western Commissioner Bill Barnett said you can over coat hot mix and there was a chip and seal variance granted several years ago. Presiding Commissioner lou Lapaglia said the county should have never paved this road and how do we correct this. John Elkins, Ozark Special Road Commissioner said this is where the problem is, it sets a precedent. Mr. Elkins said the county needs to make it right because it was done without our permission and we take ownership after we accept it, it is a problem. Mr. Elkins said if the County doesn't make it right with the land owner it will cost more in the future. Eastern Commissioner Ray Wetet said he doesn't think this is a problem for the county. 61Page 0 July Term Monday, July 28, 2014 8:55 AM Presiding Commissioner Lou Lapaglia asked if Ozark Special Road District could grant a variance for this road. Scott Bilyeu said the home owners would be better off if Ozark Special could hot mix the road. Mr. Bilyeu said currently there are 4 to 5 homes and the road is plotted for 8 to 9 homes. Mr. Bilyeu asked if an IGA is in place for this road. Mr:Addington said they are out of it until the road is brought up to the standard of the Ozark Special Road District. Presiding Commissioner Lou Lapaglia asked if Mr. Forest would come before your board would you accept the road. Pat Platter Attorney for the Ozark Special Road District said he will talk with the County Counselor. D Presiding Commissioner Lou Lapaglia said he will wait to hear from Pat Platter:. Donna Osborn asked did Bob Forest sit on the Planning and Zoning Commission from 1994 through 2006. Presiding Commissioner Lou Lapaglia suggested having Mr. Platter contact the County Counselor to reach a resolution for the situation by granting a variance. Presiding Commissioner thanked everyone for coming to the meeting. Mr. Platter will contact the County Counselor to see if it can be resolved by doing a variance for this situation. III. Adiournment The meeting was closed at 2:45 PM The meetings scheduled for Monday, July 28, 2014, have been completed, the County Commission will reconvene on Thursday, July 31, 2014. 0 71Page 0 July Term Monday, July 28, 2014 8:55 AM Lou LaDagtia Presiding Commissioner, Lou Lapaglia Qa-*, lD:i;L Ray Weter Eastern Commissioner, Ray Weter Western Commissioner, Bill Barnett 0 81Page -- 2.1.a 0 1 CERTIFIED COURT ORDER # 07-28-14-1 STATE OF MISSOURI >SS. COUNTY OF CHRISTIAN July 2014 Term, In the Christian County Commission of said County, on the 28th day of July 2014, the following, Attachment: Court Order 7-28-2014-1 (1772 : Approve Minutes & Financials) among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 100:000.00 from County Revenue to the following: COLE (Leaving a balance of $ 22,800.00) 0 04»040 ,.-Es IN TESTIMONY WHEREOF, I have Lou Lapaglia,Er¢sidfU Commissioner hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 28th day Bill BaPftt, Western Commissi ofJuly, 2014. h EDk 41 L- Ray'Wef E-astern Conilmissioner Clerk ofthd Christian County Commission 0 Packet Pg. 9 k - d 0 (11) Declaration: The vendor hereby declares understanding, agreement and cedflcatton of compliance to provide the Items and/orservices, at the prices quoted, In accordance wjthal! terms and condttlons, requirements, and specifications of this orlginallnvitation to btd. The vendor further agrees that upon rect of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a bindinE contract shall ex15t between the vendor and Christian County. Signature required below confirming understanding of this statement. Legal Name of Entity/Individual Filed with IRS for this Ta> Doing Business as (DBA) Name ID No. 4 3 - /7 88 299 028= L *10 4-·p IRS Form 1099 Mailing Address Mailing Address 7-26-14 , upg, ly O.u , 1 1, ' 0 : 11,0 Opening-Excess Vehicles)--1 2 4 70 iE·61(10 Scu- City, State, Zip Code City, State, Zip Code O =cA ma 6572 1 Email Address Contact Person fn*L \Nblau,9 ic« Fax number Phone number 417-Sal-7020 £/£7 63( -7021 Authorized Signature Date Printed Name Title pres, Frjawk_ 038 (C(A-S,2 3 Page 3 of4 Packet Pg. 10 -- -W 2.3.a 0 i o.rk '440 U Exhibit A-PRICING SHEET Vehicles . Bid Price: 2003 Ford Crown Victoria-Silver /537 e Bad Transmission VIN: 2FAFP71W73X120343 2005 Chevy Impala-SIlver 7 0 -7 E Attachment: 7-14 Excess Property Bid 2 (1773 : Bid Opening-Excess Vehicles) Bad Transmission, overheats 0l VIN: 2G1WESK259179342 2007 Ford Crown Victoria-Silver 2131 a Bad Transmission VIIV: 2FAHP71W57X138418 % 6 01 0 0 Page 4 of4 Packet Pg. 11 2.3.a (ll) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the Items and/or services, at the prices quoted, in accordance with atl terms and conditions, requirements, and specttlcations ofthls original Invitation to bid. The vendor further agrees that upon recelt of an authorized purchase orderfrom the Christian County Commission or when a Notice ofAward Is stgned and Issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. 02 0 34.46 et,c-ltr- CL Auacnment: /--14 1=xcess Property Bid 2 (1773 : Bid Opening-Excess Vehicles) tobletile_ 6,- 4/4,7 IRS Form 1099 Mailing Address Mailing Address v 420 d . Mat,m_ Mut City, State, Zip Code City, State, Zip Code k.f % AA,i) 45- -7/ 4 Email Address der e IDLILJIL (2 car /6 (ptwhkcAX L (*6-A 0 Fax number (9'7 ) 72- O 321-a 4 ( *7 RI Z.Lf r.3 z_00 Date r tAuthorized Signature 4*Z Title W Cole ANd- Printed Name - 0 Page 3 of 4 Packet Pg. 12 9 6,6 risold- " ,. i * 7 Exhibit A-PRICING SHEET Bid Price: Vehicles 2003 Ford Crown Victoria-Silver 4 46% t Bad Transmission VIN: 2FAFP71W73X120343 2005 Chevy Impala-Silver ' Got OF Arracnment: 7-14 Excess Property Bid 2 (1773 : Bid Opening-Excess Vehicles) Bad Transmission, overheats VIN: 2G1WF55K259179342 bo 2007 Ford Crown Victoria-Silver «49-a-- Bad Transmission VIN: 2FAHP71W57X138418 1 foot / ' OC7 0 0 Page 4 of 4 Packet Pg. 13 2.3.a 0 Three Used Vehicles Bid Date & Time: 07/28/14 8:45 AM Location: Sheriff's Department, Ozark Scope: Three used vehicles. A 2003 crown victoria, 2005 chevy impala & a 2007 ford crown victoria. 417-582-4300 or email: countycommission@christiancountymo.gov. Buyer: Christian County Commission YOUSEF DABBAGH Attachment 7-14 Excess PrAperty Bid 2 (1773 : Bid Opening-Excess Vehicles) 2438·FEN-VIEWCIRCLE 100 W, Church Street, Room 100 ISLAND LAKE, IL 60042 Ozark, MO 65804 Phone (773) 715-3673 e., 1 ..92 a. Ipbqi@ live-,c,oi,- Source: Christian County Commission 0 Scope: Three used vehicles. A 2003 crown victoria, l.1 2 g 100 2005 chen, impala 2007 ford crown victoria. 46;&33 5 S -7 .00 0 Packet Pg. 14 2.3.a 0 Cll) Declaration: The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with atl terms and conditions, requirements, and specifications of this original invitatton to bid. The vendor further agrees that upon recel; of an authorized purchase order from the Christian County Commission or when a Notice of Award Is signed and Issued by the Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding ofthis statement Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this Tax ID No. Mailing Address IRS Form 1099 Mailing Address Attachment: 7-14 Excess Property Bid 2 (1773 : Bid Opening.Excess Vehicles) City, State, Zip Code City, State, Zip Code Contact Person Email Address Ron n ie MEHdfte 0 Phone number Fax number 4/-7 239'43 01 Authorized Signature Date a P\ 414AR Printed Name V. Title 0 Page 3 of 4 Packet Pg. 15 2.3.a t d Q„.(0 6 0(16 0 r¢KA¢A-- Exhibit A-PRICING SHEET Vehicles Bid Price: 2003 Ford Crown Victoria-Silver · Bad Transmission VIN: 2FAFP71W73X120343 2005 Chevy Impala-Silver 91 Bad Transmission, overheats 762 VIN: 2G1WF55K259179342 Attachment: 1-14 Excess rroperly to,u z ll//0. 9'u WPAm-6-9.19 2007 Ford Crown Victoria-Silver 2 73 02 Bad Transmission VIN: 2FAHP71W57X138418 0 1 0 1 Page 4 of4 Packet Pg. 16 ----- Recorded In Chrlstlan County, MIssouri 2.5.a Recording Datefrime: 08/04/2014 at 02:09:21 Pr Instr #: 2014L08171 UP. .....% Type: ROW i (SEAL] Book: 2014 Page: 8091 pagot .5 *ir·f:$:I $38.DOS 20140003005 "'/,Ailth„,9 , Fee: Ks!!V Hall OZARK SPECIAL ROAD DISTRICT Recorder ot De #2014-0100 Attachment: Right-of-Way North 25th St (1775 i Right of Way-N. 25Th Street-Ozark Special Road District) RIGHT OF WAY DEED THIS DEED is made and entered into this 1 4 day of Junt , 2014, by and bebveen fUU tstats , +101 lie 25&3 of Christian County, Missouri, hereinafter referred to as "Grador, and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as ¤Grantee. ' 10013(*unk st. 4000 (00 Rjaril, /Yp- Gilai W]TNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which js hereby acl(nowjedged, does by these presents grant, bargain, sell, convey, 0 and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, Improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage faciljties, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit See Exhibit "A" attached hereto and Incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor win warrant and defend the Utle to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, al! covenants, restrictions, easements, reservations, and other matters of record and a billboard adverusing sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein granted. 63 · f 35% ar=fri- 070 v Cdol ©[Matommi ©@Ul©*0 [MI:88@94 Packet Pg. 17 2.5.a 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. STATE OF MISSOURI Attachment: Right-of-Way North 25th St (1775 : Right of Way-N. 25Th Street-C)zark Special Road District) iss COUNTY OF CHRISTIAN On this 19411 day of Ch14-1-1-t. , 2014, before me personally appeared 44 12. f lAs 11 le. .f«*1·e.S , to me personally known, who, being by me duly sworn, did dtate that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. .- F- Er:0 Nottly Public - Notaty Seal [iv o_ r<4. 0 LO 14 <,1-- -, State of Missouri Commissioned for Cmtslan County tublic I My Commission Explms: August 12, 2016 N ary F 3 1 Commission Number: 12618111 Ac b . (Lkenei 1 ( ri ed Name) My Commission Expires: 8- 11- 1 6 The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 2.8y of J , 2014. 70 1-®aglia) 1)tes!g Cgmmissioner 701 4/ Ray,)4Vqpr, liasirn Commissioner 1 0 62,2 ®tUUKUYL 7 -2-34 Bill Barnett, Western Commissioner ATTEST: Coutlerk W GiA· t!*81'.-0, 3 ©[M@Man ©@ul®ty, 1%00#39@®TO Packet Pg. 18 -- 2.5.a 3 RESOI-lmON , OF THE OZARK SPECIAL ROAD DISTRICT SUBJECT: Acceptance of Conveyance of Right of Way within the boundaries of Attachment: Right-of-Way North 25th St (1775 : Right of Way-N. 25Th Street-Ozark Special Road District) the Ozark Special Road District WHEREAS, KYLE *HOLUE ENE , the owner of record of certain real property in Christian County, Missouri has executed a Right of Way deed to Christian County, Missouri (grantee), WHEREAS, the conveyance of right-of-way conveyed an interest in certain land lying within Christian County, Missouri and the Ozark Special Road District, legally described on Exhibit "A" attached hereto, for the purpose of establishing and maintaining public roads on said land, WHEREAS, the Ozark Special Road District maintains control and jurisdiction over all public highways within the district, /0 NOW, THEREFORE, it is hereby agreed and resolved by the Ozark Special Road Commission that the Christian County Commission should accept this conveyance of right-of-way to be recorded in the Christian County Recorder of Deeds Office. Approved this 9 day of.kkgr 2014. Scott Bilyeu, Presi@Mg Commissioner -<#6 John Elkins, Secretary €Eller ATTEST: -401.1/- 0 Amy Flussell ©M©Man ©©Nl[*9 [N[10©*@20 Packet Pg. 19 D REGARDING N. 25TH STREET Attachment: Right-of-Way North 25th St (1775 : Right of Way-N. 25Th Street-Ozark Special Road District) A ROAD RIGHT-OF-WAY described as beginning at the Northeast corner ofthe South Halfofthe Northwest Quarter (Sl/2 NW1/4) ofSection 4, Township 27N, Range-21W, Christian County, Missouri; thence along the East line thereof S01005'53"W 19.32 feet; thence N01°51'30"W 19.38 feet to the North line of said South Half ofthe Northwest Quarter; thence along said North line S87005'38"E 1.00 foot to the point ofbeginning. 0 0 ©Meto®® ©@&1[mtyi [N[108*@(04 Packet Pg. 20 1 { -* I_ 1 +Uft' 1 f ' KELLy Lit,nA w ·1 INg"mil/2 · 2 11020400104 2.5.a WDEERBROOKTRL . - :SCOTIMAREN J 1 1 14 74 110204001bol04700«'12 f &**NELEY, MARKil JONES, FONIE ,@ .i 10111049900 , 140204001001!04600( EN Y, BETTY & HENSLEY, MAH* - * 41020400100404[9429;EL_J 2 2 4--A ';2: rd * 1 , 1 : 7':pit. fili116Ii/1./)*fiallier/fimwi*$10'6'Sifd..:Ef) lgA. 64119 -N te;tA»1562&24 **0€21 241241#bq 2.-*lmi.% t:%4.'. *€& 7:. -&.4'' 42.; 40324 0 ,· 9%91«* bbel .//1/9"1 11.k,01-I ./23 U i ·; I 11% '14 4.:. 41 6 10*,21$44&: 4 .>, 44mp*·,1 -3 *2fjf.k«.ft* # 4..Sgr 70125-»-y:--2 0.7¢5,2 1*5904'' 40'$52 ....¢.1 li le#W &. :t.· i:.4:' & 1'*9· di .. 74 Pwitiz *;3?{**41$#04..I 4 ., .i, 2. 3, van:9/:·41· • Ir yalr'39€We **' Ry-:7m,b,e-p·.r„t*s.+ -. -7... 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'0- . ·4'442% I":f ...- COMMO TWO < ad e Rd . ©91148@an ©@&1[m'%00 1®10©g@[lod Packet Pg. 25 1 1 Recorded In Christian County, Missouri 2.7.a Recording Date/Time: 08/04/2014 at 02:14* PM Instr #: 2014L08177 *»4,€e Book: 2014 page: 8097 i SEALi Type: ROW . 4 ant Pages: 4 Fec: $33.00 S 20140003008 98,ive*U 444:11"4 Kelly Hall COURTHOUSE CHRISTIAN COUNTY MISSOURI Recorder of Dee *2014-0135 Attachment: Right-of-Way Johns Ford Road (1778 : Right of Way-Johns Ford Road C-1) RIGHT OF WAY DEED THIS DEED is made and entered into this ). 1-1 day of , 2014, by and between %92/4 3 kkn; 7-,A maoa of Christan County, ri, hereinafter referred to as 'Grantor", and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and ns, all of whigkare hereinafter collectively referred to as "Grantee.0 (00 4. CAurtk 4. em (00 Ujark, /1/0. 697&1 C WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and 0 sufficiency of whjch js hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Christian, State of Missouri, to-wit -* See Exhibit "A" attached hereto and incorporated herein by reference. TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawAN right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard adverising sign lease applicable to the properly. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188: RSMo. (2006), hereby walves any right to request vacation of the easement herein granted. 0 OhA3 ©MatO®[m ©@810*0 [E®@@@aorO Packet Pg. 26 2.7.a 0 THIS GRANT and easement shall, at a[1 times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. /% A. PK CJ,v.£. STATE OF MISSOURI Attachment: Right-of-Way Johns Ford Road (1778 : Right of Way-Johns Ford Road C-1) )SS COUNTY OF CHRISTIAN Aush 9 1<6Gal=1.9- 9% 2014, before me personally appeared On· this 234&1- day of , personally known, who, being by me duly sworn, did state that he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above wrmen. ARLENE D. CHENEY 0.0 Sh. e ke kiu- Notary Public - Notaly Seal 0 Commissioned for Chrislan Countv ary Fine b. C.ken€L d State ot Missouri 'ublic My Commission Explms: August 12, 2016 Commission Number: 12618111 (Printed Name) My Commission Expires: 93-1 b- [ le The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 0Aday of /1 , 2014. .1.01#>ppaglia, prswl!3 Commissioner 7-24C / T Ray Wter: Eastern Commissioner D £20 hajum#- 7.744 /}(f' Bill Barnett, Wesfem Commissioner ATTEST 0 County Cldrk ©M/&101 ©@8#19, [MIU@©@ul Packet Pg. 27 1 0. EXHIB/TA 2.7. NEW RIGHT-OF-WAY DESCRIPTION A TRACT OF LAND BEING A PART OF THE NORTH HALF OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 27 NORTH, RANGE 19 YEE CHRISTIAN COUNTY, MISSOURI, BEING MORE PARBCULARLY DESCRIBED AS FOLLOWS: COMMENaNG AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SAM) NORTHEAST QUARTER; THENCE NORTH 89'41'01= EAST A DISTANCE OF 53.99 FEET TO THE POINT OF BEGINNING; THENCE NORTH 1152'25' WET A DISTANCE OF 79.10 FEET: THENCE ALONG A CURVE TO THE RIGHT HAVING AN ARC LENGTH OF 98.20 FEET. A RADIUS OF 505.00 FEET. A CHORD BEARING OF NORTH or-Way Johns Ford Road (1778 : Right of Waywonns Ford Road C-1) 06'18'10= WEST, A CHORD LENGTH OF 98.05 FEED THENCE NORTH 00'25'19" WEST A DISTANCE OF 748.73 FEET: THENCE NORTH 8837'11= EAST A DISTANCE OF 5.00 FEET; THENCE SOUTH 0025'1+9" EAST A DISTANCE OF 748.79 FEET; THENCE ALONG A CURVE TO THE LEFT HAVING AN ARC LENGTH OF 97.25 FEET. A RADIUS OF 473.75 FEEr, A CHORO BEARING OF SOUTH 06,18'10" EAST, A CHORD LENGTH OF 97.08 FEET: THENCE SOUTH 11-52'25" EAST A DISTANCE OF 80.11 FEET: THENCE SOUTH 89'34'23" WEST A DISTANCE OF 5.10 FEET TO THE SAID POINT OF BEGINNING, CONTAINING 0.11 ACRES, 4621.86 SQUARE FEEl- MORE OR LESS. 3 ©[hir#©ftesige ©@anne*9 [Mle©@©gra F Packet Pg. 28 Ji.' R.. i - -24-t4*06: t. t. 4 j. · ..4... 1 r..€3EA·>t·fril *0ku,6.- ·' Mt :4; Ak · ';·110*Di:* 1, i, '...3*, -4.- 1.-r< 4..21·ey,..lir.by'' 4(9,4 1 kir .... 536. i...dr 7 01 2 1*· atitt22%9 -<...2: fyigm#*b ·:-1-2.3.4,2--#26*tivirei:',>·- *' . · + /4 I ./....... /.';I: n /(r..., 91**4*2619:.·:.*·f¢e- . ·- ·?UL FaBSEW*4. -'. .-41':1, 9.1,.'32,#F24 4 ,-Iyzi - I- 413#i**14{j'4*2%;:LIi i. 01.4,-, ·· 4 : .wkpk-41 541 9' : #FF - . 1 44' . . a ¢-·1* . ' . , b . 2-'24:2 3 tte ., 6 261* , . 2; skilt •61 , 1 2 I , . r.re..i· 4/*- 7..I.Mt 1 &.. .. 4, 4.' 1 421.1.,2, L .1, ilitit-' . 6 f. 'i'.1.W'.M: ·. 21*£ i; 1 .AA.·Ek 238/4.·:*4£.al'At•9. 1 410 . -,2* 50..: }42·€ · 4-9: --,·· s.- . 96*•ain,u L JAiI#2.f.31 COMMON ONE 0 ©h[rie@®[m ©@10[mtyp' [MIW@*@&[1[rn Packet Pg. 29 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 Iuly Term http://ChristianCounyMO.iqm2.com - Minutes - Thursday, July 31, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name . N Title - Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Doug Martens. Cary Nelson from Probation and Parole. The County Commission approved the minutes forthe Board of Equalization for July 21 and July 24,2014. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Kerry Nelson-Probation & Parole Discussion - Drug Court Program The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, and Doug Martens. The County Commission met with Probation and Parole Cary Nelson to present a grant for proposal to assist recovering parollees. Mr. Nelson said he had been a Drug Court Coordinator for 18 years for Christian and D Taney Counties and would be the administrator for this grant. Mr. Nelson said this grant would provide dental, medical, mental care, education and housing for those that are in process to transition back into society. Mr. Nelson said grant is for a 12 to 18 month - 0 July Term · Thursday, July 31,2014 8:55 AM period and will range from $ 17,000 up to $25,000. All services would be paid up front and then invoiced to the County Treasurer for reimbursement. Mr. Nelson said a fund would be created for the grant with a line item for expenditures and revenues to track the grant. Mr. Nelson said the contract threshold is anything under $ 3,000.00 and anything over $ 4,500.00 would be bid. Mr. Nelson said the grant is divided between Christian and Taney County parolees based on population and there has always been more spent in Chrjstjan County. Treasurer Karen Matthews asked if we need to have a separate account or does it run. through the County's General Revenue. Treasurer Matthews confirmed that everything for Christian and Taney will be done by Cary Nelson through the Christian County GeneraIRevenue. Eastern Commissioner Ray Weter asked if they could use the Smile Center for dental care? Mr. Nelson said they are specific in the dental area for things such as an abscessed tooth. Mr. Nelson said our contract provider is used as a last resort if they are not using Medicaid or Medicare. Treasurer Karen Matthews asked will she be writing the checks or are the funds processed through accounts payables. Mr. Nelson said the Treasurer will be writing the checks for approximately $ 17,000.00 to $ 25,000.00. Presiding Commissioner Lou Lapaglia called for a motion to approve the grant for Cary Nelson. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Christian County Commission Agreement - Riverside Inn Property Order The meeting was attended by Commission Secretary Cheryl Mitchell, Finley River residents: Tom Carter, Doug Martens, Common 1 Road Supervisor Richard Teague, Rance Burger reporter for the Springfield News Leader, Donna Osborn reporter for the Christian County Headliner News and Lynn and Patrick Kempen. 21Page 0 Thursday, July 31, 2014 8:55 AM July Term The County Commission met to dacuss and approve Order No. 07-24-2014-l for the Riverside Inn Property. The homeowners presented some good ideas that have been implemented in the order but they requested to have the order amended to 9:00 p.m. to close the Riverside Inn property. Eastern Commissioner Ray Weter said the closing time should be amended to 9:00 p.m. instead of 11:00 p.m. because they will probably not leave until 9:30 p.m. Eastern Commissioner Ray Weter said he and Western Commissioner Bill Barnett did discuss the time and if we keep the curfew at 11:00 we will receive a lot of phone calls. Commissioner Weter said the original request was 8:00 p.m. Presiding Commissioner Lou Lapaglia said to be fair to all involved, 9:00 would be a comprise and we can amend the order. Western Commissioner Bill Barnett asked can the order be amended to 10:00 p.m. Tom Carter said 9:00 p.m. is fine but not beyond 9:00 p.m. Doug Marten said he goes to bed at 9:00 p.m. and after dark there is mischief that happens and he sees it to the early hours of the morning. Eastern Commissioner Ray Weter said people engaged in activities after dark are usually not family friendly. Mr. Kempen said he likes to fish all night long and what about considering the nuisance law and call the police. Presiding Commissioner Lou Lapaglia said the problem is the County Commission has to 0 authorize the Sheriff to take action but there is nothing in an order to give him that permission. Commissioner Lapaglia said fisherman are quiet but if he had to live there he goes to bed early and he is uncomfortable leaying the curfew at 11:00 p.m. 31Page 0 8:55 AM July Term Thursday, July 31, 2014 Eastern Commissioner Ray Weter said the county owns the property to the middle of the river and the county has the option to choose how the property will be used. Commissioner Weter said if the Sheriff drives by there, they would have to check to see if they are fishing and we don't know how the Sheriff's Department would like this. Brian Cathey said anyone can show up with a fishing pole and continue to do mischief. Lynn Kempen said there are already laws in place against illegal conduct and noise and if what they are doing something wrong can't the Sherifftake care of it. Eastern Commissioner Ray Weter said the Ozark city park is closed from dusk to dawn and it doesn't matter what you are doing because it is the property of the City of Ozark. Commissioner Weter said he is fine with 9:00 p.m. to close the Riverside property. Mr. Kempen said he likes to fish on the river and it could be after 9:00 p.m. and this issue has gone on for ever, if you are going to live on the river you have to accept you 3 will have more citizens traffic. Brian Cathey said in the past 10 years crime has increased over 60%. Mr. Cathey said to Patrick Kempen that he may want to go up the river to fish. Eastern Commissioner Ray Weter said we are not doing anything different than the City of Ozark Parks and besides it takes time if there are three officers on the road and it may be awhile before they come. Brian Cathey said they call in but they can not do anything to stop it. Western Commissioner Bill Barnett asked should we consider 10 p.m. as the curfew? Presiding Commissioner Lou Lapaglia called for a motion to approve the order with a 10:00 p.m. curfew. MOTION/VOTE: Amend the Order for Riverside Inn Property Closing Time to 10:00 p.m. 0 Western Commissioner Bill Barnett voted yes but the motion died for lack of a second. - 41Page -- --- - ) July Term Thursday, July 31, 2014 8:55 AM , Eastern Commissioner Ray Weter called for a motion to Amend the Order to 9:00 p.m. MOTION/VOTE: Amend the Order for Riverside Inn Property Closing Time to 9:00 p.m. , r Eastern Commissioner Ray Weter moved to set the hours at the 9:00 p.m. daylight savings time. Western Commissioner Bill Barnett seconded the motion. Presiding Commissioner Lou Lapaglia voted yes to amend the closing time to 9:00 p.m. Eastern Commissioner Ray Weter said we will have a designated parking area and if vehicles are setting on the property vehicles parked here after 9:00 p.m. will have the vehicles towed off. Eastern Commissioner Ray Weter said the current access is right next to the bridge and needs to be relocated and we will create a parking lot half way down the property. Presiding Commissioner Lou Lapaglia suggested getting a barricade of concrete block as used at Lindenlure. Doug Martens asked how many cars will the parking area accommodate? Richard Teague said the parking area needs to have some kind of barrier. Eastern Commissioner Ray Weter asked if we can create a spot for access for canoes and kayaks? Presiding Commissioner Lou Lapaglia said give us a call if you have any ideas to make it better. Presiding Commissioner Lou Lapaglia called for a motion to approve Order # 07-24- 2014-1 as amended to include the closing time for the property to 9:00 p.m. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11 00 AM Board of Equalization 8 1 D age 0 8:55 AM July Term Thursday, July 31, 2014 Hearing - Kim Hancock-Clever Marketplace 8644 W. FR 164 Republic, MO-Assessment Review The meeting was attended by Commission Secretary Cheryl Mitchell, Assessor Danny Gray County appraiser Garrett Buckley, Kay Brown Secretary of the Board of Equalization and board members: Presiding Commissioner Lou Lapaglia, Eastern Commissioner Ray Weter, County Surveyor Lloyd Todd and Members at Large Rick Gardner and Brenda Hobbs. The Board of Equalization met to discuss the property assessment for Parcel # Kim Hancock-Clever Marketplace 8644 West Farm Road 164 Republic, Missouri assessment review. The minutes for the meeting are contained in the Board of Equalization minutes. III. Adjournment The meeting was closed at 11:50 AM The meetings scheduled for Thursday, July 31, 2014, have been completed, the County Commission will reconvene on Monday, August 4, 2014. D gou) At#-A Lou La0glia Presiding Commissioner, Lou Lapaglia Qa-*, li)28 Ray Meter Eastern Commissioner, Ray Weter 0 Aina,GE F Western Commissioner, Bill Barnett 61Page 11 4 2.3.a .1 ORDER NO. 07242014-1 ORDER ' ofthe CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI Attachment: 07-24-2014-'1 Riverside Inn Property - Safety (1788 : Riverside Inn Property Order) DATE: July 24, 2014 , SUBJECT: Regulating the Use of the Premises Located at 2629 Riverside Road in Ozark, Missouri for the Purpose of Protecting the Health, Safety, and Welfare of the Public. WHEREAS, pursuant to Sections 49.266 and 49.270, RSMo., the Missouri Legislature has recognized the authority of county commissions to enact orders to manage and control county property for the safety, health and prosperity, peace and good order, comfort and convenience of the county and Rs inhabitants, and for the protection of properly thereon; and WHEREAS, the Christian County Commission does find it is necessary and proper to adopt an Order regulating the use of the premises located at 2629 Riverside Road In Ozark, Missouri, (hereinafter: "Riverside premises"), a legal description and a survey thereof being attached hereto as Exhibit "A», which is for tile purpose of protecting the health, safety, and welfare of the public. NOW, THEREFORE, on this 24th day of July, 2014, at a meeting duly called of the Christian County Commission: upon motion made by Commissioner , seconded by Commissioner , and affirmed by Presiding Commissioner Lou Lapaglia, the Christian County Commission voted unanimously to enact the following Order: Section 1. Title. This order shall be known as the Riverside Premises Order. Section 2.a. Pumose. The purpose of adoptlng these rules and regulations is to afford a means of maintaining and enforcing the orderly use of the premises located at 2629 Riverside Road (hereinafter, "Riverside premises") under the jurisdiction of the Christian County Commission, Christian County, Missouri. Section 2.b. Application. The following rules and regulations shall apply to Riverside premises under the jurisdiction of the Christian County Commission, Christian County, Missoull / Section 2.c. Construction. ]n the interpretation of this and all succeeding Riverside premises ordinances, the provisions shall be construed as follows: (1) Any term in the singular shall include the plural. (2) Any term in the masculine shall include the feminine and the neutral. Packet Pg 11 2.3.a f. (3) Any requirement or prohibitions of any act shall respectively extend to and include the causing and procuring, directly or indirectly: of such act. (4) No provisions hereof shall make unlawful any act necessarily performed by an officer or employee of the County in his or her line of duty or work as such, or by any person, his agent or employees, in the proper and necessary execution of the terms of any agreement with the County. Section 2.d. Penalty. Any person who shall violate any provision of this Order shall be guilty of a misdemeanor, punishable by imprisonment in the County Jail for not Attachment: 07-24-2014-1 Riverside Inn Property - Safety (1788 : Riverside Inn Property Order) more than 10 days or bya fine of not more than $1,000, or both for each violation of this Order. In addition, any person who shall violate any provision of this Order may be required to immediately leave the Riverside premises. Section 2.e. Separabilitv. Every section, provision, or part of this Order is declared separable from every other section, provision, or part herein, to the extent that if any section, provision or part of this Order shall be held invalid by a court of competent jurisdiction, it shall not invalidate any other section, provision, or part herein. Section 3, Definitions. For the purpose of this chapter, the following terms, phrases, words, and their derivatives shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future tense, words used in the future tense include the past tense, words in the plural numbef include J tile singular number, and words in the singular number include the plural number. The word *shall" is always mandatory and not merely directory. (1) Adult means a person age 17 or older. (2) Animal is any cat, dog, horse: fowl or any other living creature. (3) County is the County of Christian County, Missouri. (4) Person is any person, firm, partnership, association, corporation, company, or organization of any kind. (5) Sheriff Department means the Christian County Sheriff or any member of the Christian County Sheriffs Department. (6) Vehicle is any conveyance, whether motor powered, animal-drawn, or self-propelled, and also includes snowmobiles. The term shall include any trailer in tow of any size, kind, or description. Exception is made for wheelchairs, baby carriages and vehicles owned or leased by Christian County. Section 4.a. Hours. The Riverside premises, and access to the Finley River through the Riverside premises, shall be open to the public from 6:00 a.m. to 10:00 p.m. daily. Except with pennission from the Christian County Commission or Sheriffs Department, no person shall enter or remain on the Riverside premises between the hours of 10:00 p.m. and 6:00 a.m. daily. Section 4.b. Quiet Hours. Quiet hours shall be enforced on the Riverside premises from the hours of 10:00 p.m. to 6:00 a.m. daily. Any conduct which may adversely affect the quiet enjoyment of residents adjacent to the Riverside premises 1 during that time will be considered a violation of this Order. Packet Pg. 8 - 13.at Section 5. Prohibited Conduct Generallv. It shall be unlawful: except with express written permission from the Christian County Commission, for any person on the Riverside premises to: (1) Mark, deface, disfigure, injure, tamper with or remove any buildings, bridges, tables, benches, railings, paving materials, water lines or other public utilities, or parts or appurtenances thereof, signs, notices or placards (whether temporary or permanent), monuments, stakes, posts, or other boundary markers, or other structures or equipment, facilities or Attachment: 07-24-2014-1 Riverside inn Property - Safety (1788 : Riverside Inn Property Order) park property or appurtenances whatsoever, either real or personal. (2) Dig or remove any soil, rock, sand, stones, trees, shrubs or plants, or other wood or materials, or make any excavation by tool, equipment, blasting, or other means. (3) Construct or erect any building or structure of whatever kind, whether permanent or temporary, or run or string any public service utility into or . upon, or access such lands, except with a written permit. (4) Damage, cut, carve, mark, transplant, or remove any plant, or injure the bark, or pick flowers or seed of any tree or plant, dig in or otherwise disturb grass areas, or in any other way ipjure the natural beauty or usefulness of any area. (5) Throw, discharge, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream or other body of water in or adjacent to the Riverside premises or tributary, stream, storm sewer, or drain flowing into such water, any substance, matter or thing, liquid or solid, which may result in the pollution of said waters. (6) Take into, carry through, or put onto the Riverside premises, any rubbish, refuse, garbage or other materials. Such refuse and rubbish shall be deposited in receptacles so provided. Where receptacles are not provided, all such rubbish or waste shall be carried away from the Riverside premises by the person responsible for the waste's presence and properly disposed of elsewhere. (7) Bring or consume alcoholic beverages of any kind onlhe Riverside premises, including on the adjoining bridge. (8) Bring any glass beverage container onto the Riverside premises. (9) Use Styrofoam or Styrofoam-like products on the Riverside premises or in the Finley River, including coolers, ice chests, cups, plates, toys, floats, kickboards, rings, or swim gear. Styrofoam liners used as floatation devices are exempt if they are encapsulated by a water-based acrylic or latex coating. (10) Use of containers without lids, including coolers, secured in the Finley River. (11) Access the Finley River via a bridge or dam site. (12) Jump or dive from bridges. (13) Stand or stop in the spillway of any dam or flood control structure. (14) Collect firewood from the Riverside premises. (15) Park in a non-designated area. (16) Fish in an area not designated for fishing. (17) Swim in an area not designated for swimming. (18) Camp or stay overnight anywhere on the Riverside premises. (19) Allow any domestic animal to be unrestrained on the Riverside premises. Packet Pg. 9 2.3.a (20) Hunt, molest, harm: frighten, kill, trap, pursue, chase, tease, shoot or throw objects at any animal, wildlife, reptile, or bird. Section 6. Prohibited Conduct Regarding Vehicles. It shall be unlawful for any person to: (1) Drive any motor vehicle on any area except the Riverside premises road(s) or designated parking area(s). (2) Operate any vehicle upon the Riverside premises, except: Attachment: 07-24-2014-1 Riverside Inn Property - Safety (1788 : Riverside Inn Property Order) a. Handicapped motorized scooters (hereinafter, "scootef) are allowed only for persons with a signed physician's statement of medical , necessity. The person for whom the scooter is medically necessary must be on the scooter at any time It is operated within the Riverside premises. If the scooter is operated after sunset or before sunrise there must be an illuminated amber light that is visible to the front and rear of the scooter. In addition, any scooter being operated in a park must have an orange slow moving triangle affixed in a clearly visible , space on the rear of the scooter. (3) Cause or allow a vehicle's tires to make a squealing noise or to throw or disturb gravel on the park road surface upon acceleration or operation. (4) Operate any vehicle In excess of the posted speed or in any way fail to use due care in the operation of a vehicle. (5) This Order fully adopts State traffic laws in Chapters 300,302, and 304. Section 7. Weapons. It shall be unlawful for any person to bring into or have In his or her possession, concealed oras open carry, on the Riverside premises: (1) . Any pistol'or revolver or objects upon which loaded or blank cartridges may be used. (2) Any rifle, shotgun, BB gun, air gun, spring gun, slingshot, blowgurn, bow and arrow, or other weapon in which the propelling force is gunpowder, a spnng, or air. Section 8. Fires. No person shall kindle, build, maintain, or use a fire on the Riverside premises. Additionally, no person shall throw away or discard any lighted match, clgar, cigarette, tobacco, paper or other material within or against any building, boat, or vehicle, or under any tree or in underbrush. Section 9. Amplified Music. (1) Generally. Radios, tape players, CD players, MP3 players, DVD players, or other such music/video devices ortelevisions may be used on the Riverside premises as long as they do not disturb others on or neighboring the Riverside premises. (2) Amplified Sound. It shall be unlawful to operate any loud speaker or amplifier or other device by which sounds are magnified and may be heard by persons other than a person using earphones or a hearing aid device. Packet Pg. 10 2.3.a Section 10, Water Crafts. With respect to waters lying within the boundaries of the Riverside premises, including the Finley River, and waters extending one hundred feet beyond such boundaries, no person shall operate a motorized water craft within a water area which has been marked off or set aside as a swimming or bathing area. Section 11. Domestic Animals (included but not limited to dogs. cats. and horses). (1) All solid waste (Le., feces) from all domestic animals shall be removed Attachment: 07-24-2014-1 Riverside Inn Property-Safety (1788 : Riverside Inn property oraer) from park property or disposed of in Riverside premises trash receptacles by the owner or individual who has control of said animal. (2) All domestic animals shall be on a leash or harness system and under control at all times by the owner. Section 12. Advertisements. Commercial advertisements shall not be posted, distributed, or displayed in any area of the Riverside premises without written authority from the Christian County Commission. Section 13. Private Operations. No person, association, or corporation shall engage in or solicit any business within areas affected by this Order, unless authorized in writing by the Christian County Commission. Section 14. Authority of Sheriffs Department and County Parks Department Employees. (1) The Sheriff's Department and/or Parks Department shall have the authority to close areas of the Riverside premises to the public for construction, to prevent access to dangerous areas, to protect seedlings and plantings, for maintenance purposes, and for natural disasters. (2) The Sheriffs Department shall, in connection with their duties, enforce the provisions of this Order. They shall have the authority to eject from the premises any person acting in violation of this Order or any state law. They shall also have the authority to seize and confiscate any property, thing, or device on the premises which violates this Order or any state law. Section 15. Effective Date. This Order shall be effective upon its passage. Copies of the Order shall be maintained in the office of the Christian County Clerk. Packet Pg. 11 2.3.a 0 Done this 24h day of July, 2014, at 2:30 o'clock p.m. CHRISTIAN COUNTY COMMISSION Yes Lou Lapaglia Presiding Commissioner Attachment: 07-24-2014-1 Riverside Inn Property -Safety (1788 :Riverside Inn Property Order) Yes Ray Weter t Commissioner, Eastern District F Yes Bill Barnett Commissioner, Western District 0 ATTEST: Christian County Clerk APPReVEhAS TOORM: A 14**"n n. ChristiAn ountObun or/ V 4// V 0 Packet Pg.'1 .--N i i y 1 i 2.3.a ..i .. . 0 EXHIBIT "A" A port of the South Half (Sl/2) of the Northeast Quarrer (NEU4) of Section 14. Township 27, Range 21, commencing in the center of Finley Creek under the bridge known a Biers Bridge in the Solitheast Quarter (SE)/4) of the Northeast Qualter (NEI/4) of Section 14, Township 27, Range 21, thence following the center of Finley Crack in a west and southerly direction to the South Line of the Southwest Quarter (SWI/4) of the Northeast Qumter *21/4) of said Section 14, Township 27, Range 21, thence cast to the west boundary line of the public road now located about fi:fty feet east of the center of said Pinley Creck, and thence following the boundary line of Attachment: 07-24-2014-1 Riverside Inn Property - Safety (1788 : Riverside Inn Property Order) the public road nmth and east to the center of Finley Creek under tho Bicts Bridge or the place of beginning, in Christian County, Missouri. Also: Beginning at a point on the South Line of an existing county road, said point tying North 5007 '26" W 1262.27 feet of the Iguit Quarter Comer, Section 14, Township 27N, Range 21W, thence South 25°02'33" W 24,06 feet, thence Bouthwesterly 238,63 feet along a 170.99 foot radius curve to the right which has a chord that bears Sou!11 64°59'06" W 219.73 feet; thence North 74°57'27" W 18935 feet. thence Gouthwesterly 271.99 feet along a 306.48 foot radius curve to the Ieft which has a chord that bears South 79010'47" W 263.15 feet: thence noriheasterly 372.08 feet along a 266,48 foot radius curve to the zight which hos a chord that bears North 65°02'33" E, 342.58 feet; thence South 7457'27' E 342.58 feet; thenco South 74°57'27" E 189.35 feet; thencenortheasterly 162.54 feet dong a 210.99 fool radius curve to tile left which has a chord that bears North 82058'18" E 158.55 feer to the point of beginning, in Christian County, Missouri. Also: Beginning at a point on tile East Line of an existing county mad, said point lying North 44°13'25" W 1261.93 fect of the East Quarter Comer of Section 14, Township 27N. Range 21W, mence South 25'02'33" W 147.66 feet; thence southwasterly 294.49 feet along a 210.99 foot radius curve to the right which has a chord that bears South 64°59'06" W 271.16 feet; thence North 74°57'27" W 189,35 feet; thence southwesterly 372.08 feet along a 266.48 foot radius curve to the left which has a chord that bears South 65°02'33" W 342.58 feet to a point on the Eost Line of an existing county road; thencc North 64°67'27" W 40,00 feet to the West Line of said county road; thence northeasterly 472,92 feet dong a 306A8 foot radius curve to the right which has a chord that bears Nonh 64002'3" 394.00 feet; thence South 7457'27" E, 189.35 fect; thenco northeasterly 238.63 feet along a 170.99 foot radius curve to the left which has a chord that bears North 6459'06" B, 219.73 feet; thence Noith 2502'33" E, 147.66 feet to a point on the West Line of said county road; thence South 64°57'27" 13.40.00 feet to the point of beginning. 0 1 Packet Pg W11 1- 1 i Christian County Commission 100 West Church St; Room 100 Ozark MO 65721 IuIy Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, August 4, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name Title 2 Status Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials D The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Holly Burnette and Paula Brumfield. The County Commission met to approve the minutes and financials and there were no minutes to approve. The County Clerk had a question regarding financials that was postponed to 11:00 o'clock today. Motion/Vote - 11:00 AM Kay Brown-County Clerk Minutes & Financials Approval - 1794 : Financials Discussion continued The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Donna Osborn from the Headliner News, Payroll clerks Holly Burnette and Paula Brumfield. County Clerk Kay Brown had some questions for the Treasurer, Karen Matthews. Kay said we received an email from li,tuit, and was concerned about the information in the email and Holly Burnette brought it to her attention. Kay asked when they receive information on depositing are we doing it on the internet or CD? We received the email '0- on August 1st. I just don't want any penalties or interest. Lou Lapaglia said if we decided to do it by internet, that's one issue. The disc was taken to the Treasurers on 7/29/2014 and she signed for it. The bank did not date when the bank received this and we received an email. July Term Monday, August 4, 2014 8:55 AM Holly asked when payroll was signed off by the bank ? It all happened July 29th, an ACH 7/29 and the second page 12:50. Treasurer Karen Matthews said she believes a month ago, June 23rd you told me things should come to you so they are not broadcasted. I've abided by those rules, I got here this morning, and I'm supposed to be here on grant payroll. You call Theresa all the time; I am not dealing with Mrs. Burnette. I am lambasted down here again. You make a big deal and bring it before the County Commission. A fax was sent over, 2 pages went over on 7-29 and it went to bookkeeping, the original fax confirmed it when they received it at 12:50. Ray Weter said it seemed like a lot of drama. I am not sure we are dealing with this. Tell me why this seems so significant that we are having this back and forth? Holly said we received an email from Intuit, from now on I would like a copy of the transaction date. Karen said she did not see an email. Holly said you need to be a big girl and talk to me. Kay said on an email reference we cannot be late on payroll, 1 will do everything in my power, but I have no control after the CD leaves our hands. Karen said she talked to the bank and we are going to start this later. Holly proposes we go with direct deposit internet in September, set a date and go with the employees. Lou Lapaglia said until Mrs. Brown came in at 8:55 am., she wanted something to go in the financials; none of us knew what the subject matter was. Please understand there is not one here that is out to get you. Holly said the deposit was taken over on the 29th, they didn't receive it until 4 days after. What time does it need to be there? Karen said 2:00 2 days prior to the settlement date. Kay said the only reason I called this meeting was so there are no penalties for interest. Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell„ Todd Wiesehan Planning and Zoning Administrator. The County Commission met with Beth Schaller from MoDot for the monthly update. Beth Schaller said they are working on Farmers Branch Bridge deck on Highway 65 and dirt work to push traffic over to work on the existing deck and anticipate completion by the end of the month. Ms. Schaller said they are continuing the overlay on Highway 65 to Highway EE, milling down the bumps, highway paving, shoulders, ramp work and rumbles which should be completed in a week or two. Ms. Schaller said striping should be done bythe end of the week. Ms. Schaller said the County Commission has received an invitation to attend a meeting on Thursday, to discuss Highway CC and Cheyenne. Ms. Schaller said the intersection at CC Highway and Cheyenne Road will be closed on August 11, 2014 for at least a month 21Page 0 8:55 AM July Term Monday, August 4,2014 with a 60 day closure period, anticipated completion date of late September to early October. Ms. Schaller said they are waiting on Suddenlink and AT&T to move their lines and traffic will need to be redirected. Ms. Schaller said they are patching pavement and continue to do weed control and mowing. MODOT will be doing inspections on the work zone areas and will make a report to MODOT. Motion/Vote - Todd Wiesehan-Planning & Development Hearing - Rezoning Hearing-HDC Enterprise-David Wagner County Line Rd & State Hwy NN, Rogersville, MO The meeting was attended by Commission Secretary Cheryl Mitchell, David Wagner, John Smith, Bill Misenheimer, Warren Harper HDC Enterprise, LLC and Roger Richardson. The County Commission met with Todd Wiesehan, Planning and Zoning Administrator to discuss rezoning a property located on County Line Road and State Highway NN located in Rogersville, Missouri from A-1 Agriculture District to C-2. D Mr. Wiesehan presented the staff report on this property rezoning case number 2014- 0089: Order No. 8-4-14-01 that was unanimously approved by the Planning and Zoning Commission. Mr. Wiesehan said this area is a mixture of residential and general commercial which is compatible with surrounding parcels. They are interested in the development of a mini storage rental facility. It is 6.63 acres and mostly wooded and has a power easement. Future land use map supports development accessed from County Line Road. There are requirements for a solid fence that will be located on the east and south side. Presiding Commissioner Lou Lapaglia called for a motion to approve the rezoning from Al to C2 for the property described in Order No. 8-4-14-01. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:30 AM Todd Wiesehan-Planning & Development Hearing - Rezoning Hearing-Southwest Development-Roger Richardson State Hwy 14-W & S. Metzletein Rd, Billings, MO The meeting was attended by Commission Secretary Cheryl Mitchell, Roger Richardson, 0 Bill Misenheimer and Todd Wiesehan, Planning and Development Administrator. Todd Wiesehan said this application will change AR to C2, this is not yet subdivided from a greater parcel. 31Page 0 July Term Monday, August4, 2014 . 8:55 AM Mr. Wiesehan reviewed the staff report. The proposing change is 4.84 acres from the greater parcel. It is a veterinary clinic on the corner of 14 and South Metzeltein. It would be subdivided and the remaining would stay agricultural. Future land use supports this type of commercial development. Highway 14 and Metzeltein Road is compatible with existing land uses. They will be a small business providing large animal veterinary clinic and would serve a large area. The applicant is working with MODOT for road access. Planning and Zoning Commission voted unanimously to approve the rezoning. Our staff felt the use of this land is consistent with growth. Roger said Dr. Loula has had a mobile operation and no office and has grown and added a second veterinarian. His wife is also a veterinarian for small animals. Roger said they want to do away with both 250 foot accesses and put another one up 14. It is quite a way from the business but Dr. Loula does not want to be responsible for accidents. Bill Misenheimer said it was there concern for safety and he is happy they are moving the entrance east on that particular piece of property. His concern is twofold, property and ethics. The property guidelines have done well, but the ethics in the last meeting are questioned. The importance of the unanimous decision of the Planning and Zoning there 0 was 14 opposed to the clinic 86% of the residents will be impacted and where is the consideration for the people who purchased homes in the area. There was very little discussion at the meeting and it appears they had discussed it prior to the meeting. Lou said he served on the Board for six years and there was no prior discussion. Mr. Smith said he called for a motion to approve and he said he had no conversation outside of the meeting. Most of the people that looked at it looked at the plan. The property owners have the rights to do with that property as long as it doesn't step on the toes of its neighbors. Mr. Smith said this could be a asset and if he was a homeowner he would be pleased. No ethical issues at all because the property owner has a right to do what they would like to do. Lou said we are interested in how the Planning and Zoning Commission vote. The property is currently zoned AR. Todd said they could put in more animals. Johnny Monger is the land owner and the sale is pending on this decision. Ray Weter and Bill Barnett said there could be a convenience store positioned there and they would prefer having a veterinary clinic. 0 Lou Lapaglia called for a motion to zone this property from AR to C2 and to subdivide the 4.844 acres. 41Page 0 8:55 AM July Term Monday, August4,2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - - Motion Presiding Commissioner entertained a motion to sub-divide the 4.844 acres. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at The meetings scheduled for Monday, August 4, 2014, have been completed, the County 0 Commission will reconvene on Thursday, August 7, 2014. Lou L*glia Presiding Commissioner, Lou Lapaglia Qa-,4 LD:iAA. Ray Werer Eastern Commissioner, Ray Weter 0 61* 80/14 ill 'Barnefi Western Commissioner, Bill Barnett 51Page -... 0 Christian County Commission 100 West Church St Room 100 Ozark, MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com "Fc#32 - Minutes - Thursday, August 7, 2014 8:55 AM The Christian County Courthouse I. Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name j Title Status + . Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Julia Maples Administrative Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. The County Commission met to approve minutes and financials and there were none to approve. Motion/Vote - Kay Brown-County Clerk Bid Opening - Bid Opening-Carpet for County Clerks Office The meeting was attended by Commission Secretary Julia Maples. The County Commission met to open bids for carpet for the County Clerk's Office. There was only one bid submitted by Wilkerson's Carpet. There were two bids submitted for two different types of carpet: The first bid was for $ 3,835.00, including installation. The second bid was for $ 4,085.00 including installation for the product listed in the bid notice. Presiding Commissioner Lou Lapagia said there is a difference of $ 160.00 between the two bids. Commissioner Lapaglia asked the clerk to review the bid and to continue the meeting to 12:00 noon for a bid decision. 0 -- --- 0 Thursday, August 7, 2014 8:55 AM July Term RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Kay Brown-County Clerk Discussion - Mail in Election Returns for Ozark Centre TDD The meeting was attended by Commission Secretary Julia Map[es, Common 2 Road District Supervisor Brent Young and Jason Stutesmun. The County Clerk requested to be placed on the agenda to have the mail-in election returns for the Ozark Centre Transportation Development District to be placed in the minutes and approved and cenified by the County Commission. Presiding Commissioner Lou Lapaglia called for a motion to accept the certification of the Mail-In Election for the Ozark Centre Transportation Development District. RESULT: ADOPTED [UNAN]MOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Common 11 Road Department Supervisor Brent Young Discussion - Payroll Discussion-Closed Session Per 610.021 RsMo. (Section 3-Personnel) The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Supervisor Brent Young and Jason Stutesmun. Presiding Commissioner Lou Lapaglia said the Common 2 Road District has called this closed session meeting to discuss payroll issues. Commissioner Lapaglia asked Commissioner Weter if he had some comments before the vote is taken to go into closed session. Eastern Commissioner Ray Weter said he received an email from Donna Osborn, reporter for the Christian Counw Headliner News stating she protested how the closed session was posted citing payroll as the reason to have the meeting closed. Commissioner Wetersaid he agreed with Ms. Osborn, payroll does not qualify as a valid definition. Commissioner Weter said we need to consider rescheduling this meeting to a later date under personnel which may include disciplinary action. , Presiding Commissioner Lapaglia asked Commissioner Weter if he could make one amendment D to his motion. Commissioner lapaglia said he would like to add that Commissioner Barnett will look at the grievance and leave it to Mr. Barnett to decide if he wants the meeting closed or open and if there is any disciplinary action to be taken. 21Page 0 July Term ' Thursday. August 7, 2014 8:55 AM Commissioner Barnett seconded the motion to reschedule the meeting to a later date and he would make the decision if the meeting will be open or closed citing personnel and any action taken. RESULT: ADOPTED [UNANIMOUS] AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:04 AM Spencer Jones & Jerany Jackson-Great River & Associates Discussion - 2Nd Quarter Sales Tax Disbursement The meeting was attended by Commission Secretary Julia Maples, Highlandville Mayor Clint Ellingsworth and Common 2 Road District Supervisor Brent Young. The County Commission met with Jerany Jackson from Great River Associates for a presentation of the 2nd quarter sales tax disbursement. Jerany Jackson distributed a report of the percentages disbursed for the road projects for the various entities and how the amounts were determined by the project. Ms. Jackson congratulated the County Commission for taking due diligence to make the D infrastructure better on a local level for the county given the recent failure of the state road tax. Presiding Commjssioner Lou Lapaglia expressed appreciation to Ms. Jackson for the excellent work she has provided to the county regarding the sales tax distribution for the various highway projects requested by the cities and road districts. Commissioner Lapaglia asked to have the project funding review be completed closer to the second quarter date and have listed on the distribution sheet the name of the entity that was approved for funding for each road project. lerany Jackson said she can add this to her calendar for a target date and she will note the entity for each project. Mayor Clint Ellingsworth said from a recent road table discussion that he and Commissioner Weter attended, should the road tax fail, it could have an adverse effect that could cause many of us to suffer. Motion/Vote - 12:00 PM Kay Brown Bid Decision - Bid Decision - Clerk's Carpet 0 The meeting was attended by Commission Secretary Julia Mapjes. - 31Page 1 rh Thursday, August 7,20}4 8:55 AM 3 July Term The County Commission voted to continue the 9:00 a.m. meeting for the carpet bid dedsjon or the County Clerk's office to 12:00 today. Presiding Commissioner Lou Lapaglia asked the Clerk for a recommendation to accept either bid or to rebid the carpet. County Clerk Kay Brown said she would recommend awarding the carpet bid to Wilkerson's Flooring in the amount of $ 4,085.00. Presiding Commissioner Lou Lapaglia asked what amount would the Clerk give toward the purchase. Commissioner Lapaglia said the county will pay the difference. County Clerk Kay Brown said she would pay half the cost of $ 2,085.00 with the remaining amount to be paid by the County. Presiding Commissioner Lou Lapaglia called for a motion to award the bid to Wilkerson's Flooring in the amount of $ 4,085.00 with a 50/50 cost share of $ 2,085.00 to be paid from the County Clerk 5% fund and the County. RESULT: ADOPTED [UNAN]MOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Christian County Commission Discussion - One or More Commissioners May be Attending a Meeting Concerning CC/Cheyenne Road Closure. High Pointe Elementary School, 900 N. Cheyenne Road, Nixa, MO The County Commissioners were requested to attend a meeting with the Nixa School District to discuss the road closure at CC and Cheyenne Roads beginning next week. III. Adjournment The meeting was closed at 12:15 PM The meetings scheduled for Thursday, August 7, 2014, have been completed, the County R Commission will reconvene on Monday, August 11, 2014. , 41Plge i 0 Thursday, August 7, 2014 8:55 AM July Term Lou Lakaglia Presiding Commissioner, Lou Lapaglia Qa l,01£ Ray Vieter 1 Eastern Commissioner, Ray Weter D i!rarnem Western Commissioner, Bill Barnett 51Page 2.2.a (11) Declaration: U ORIGINAL T- The vendor hereby dedares understanding, agreement and certification of compliance to provide th'e Items and/or services, at the prices quoted, !n accordance with all terms and conditions, requirements, and spectflcations of this orlginal Invitation to bid. The vendor funher agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and Issued bythe Commission, a binding contract shall exist between the vendor and Christian County. Signature required below confirming understanding of this statement. Doing Business as (DBA) Name Legal Name of Entity/Individual Filed with IRS for this TaxAttachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Garnet for County Clerks Office) ID No. LLJI||0.ree,3,3 (32"015£.111 k/co.,·„ 63 Date 1-Mous, 6 1 0.014 Printed Name Title LLA Ke l.01 (1<£,01 B-q: 1.A Page 3 of4 4 Packet Pg. 6 1 2.2.a 0 Carpet ' Bid Price: 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Carpet tor county wer,es ui,iuu, "Style and color- Pinstrip 10105" + 20 extra tiles for replacement #2909.00 Adhesives Carpet take-up and glue-down D ® 9 44, Do Floor Prep- scrape floor Note: Customer to move furniture 1/341,00 Base trim 0 6qi 00 Extra cost for track, Inserts, etc. Total cost·of project: $ 4025.64 0 Packet Pg. 7 2.2.a 3 Carpet Bid Price: 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" Attachment: Carpet Bid for Clerk's Office (17994 Bid Opening-Carpetfor County Clerks Office) "Style and color- Pinstrip I0105" + 20 extra tiles for replacement $ a qo q, 06 Adhesives Carpet take-u# and glue-down 0 *746 00 Floor Prep- scrape floor Note: Customer to move fu rniture 4 541,00 Base trim $ log.oo Extra cost for track, Inserts, etc . 4 200 Total coA·Pf project: 4640 35. ed 3 Packet Pg. 00 - 2.2.a 0 Carpet Bid Price: 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Carpet for County Clerks Office) "Style and color- Pinstrip !0105" + 20 extra tiles for replacement Adhesives Carpet take-up and glue-down 0 74&,Do Floor Prep- scrape noor Note: Customer to move furniture Base trim Extra cost for track, inserts, etc. 30.00 Total coA·of project: 140 E.ar· 0 Packet Pg. r (D t 2.2.a 0 Carpet Bid Price: 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDa by Eco-Solution" Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Garnet for County Clerks Office) "Style and color- Pinstrip I0105" + 20 extra tiles for replacement Adhesives Carpet take-up and glue-down 0 * 746,00 Floor Prep- scrape floor Note: Customer to move furniture 46 34},00 Base trim * 64 00 Extra cost for track, Inserts, etc. 62 0.60 Total cost.of project: *4086.00 0 Packet Pg. 1 " A il€(LOAKe--13;4 " / 2.2.a 3 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" "Style and color- Pinstrip 10105" + 20 extra tiles for replacement Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Carpet for County Clerks Office) AILA*Al€32 115,4-3.9/0-3-e" *26 59.00 Adhedves Carpet take-up and glue-down s 944.00 D Floor Prep- scrape floor Note: Customer to move furniture 94-341.00 Base trim £ 69.00 Extra cost for track, inserts, etc. -* 90,00 Total cost Of project: 5313 5, 00 0 Packet Pg. 11 -- 2.2.a 0 1300 Sq Ft of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" "Style and color- Pinstrip 10105" + 20 extra tiles for replacement Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Carpet for County Clerks Office) Nte.**478,1 Us,1 bolfu 11 11 . 8 2659.00 Adhesives Carpet take-up and glue-down 6 746,0 0 Floor Prep-scrape floor Note: customer to move furniture ' : 6 391,0,9 Base trim 4 69.00 Extra cost for track,inserts, etc. : € 4 A 00,00 Total cost.of project: 4. th> 3 135.90 0 Packet Pg. '1 1 ZI, i 2.2.a 0 | 1300 Sq R of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" "Style and color- Pinstrip 10105" + 20 extra tiles for replacement Attachment: Garnet Bid for Clerk's Office (1799 : Bid Opening-Carpet for County Clerks Office) A\Aae.*40 -bil \ASIA. 7.liu " dery. U Adhesives Carpet take-up and glue-down f 744,00 0 Floor Prep- scrape floor Note: Customer to move furniture 00 Base trim 15 6 Roe Extra cost for track, inserts, etc. 5 1.00 Total coA.of project: 5 3 135 06 0 Packet Pg. 1 1 2.2.a 0 1300 Sq R of Carpet of similar or better value, color and style as "Patcraft PDQ by Eco-Solution" "Style and color- Pinstrip 10105" I + 20 extra tiles for replacement Attachment: Carpet Bid for Clerk's Office (1799 : Bid Opening-Carpet for County Clerks Office) A fA·€. *473; 4 U.J..6 r.%411 k '11)€#te,1 2 2 4 51'do Adhesives Carpet take-up and glue-down € 14G,00 Floor Prep- scrape floor Note: Customer to move furniture : 4 3 4/.00 Base trim , 61.00 Extra cost for track, inserts, etc. 6 20,00 Total coA.of project: , .. £373 1 00 0 Packet Pg. 1 - 2.3.a 0 CERTIFICATION OF THE JULY 30, 2014 MAIL-IN ELECTION FOR THE OZARK CENTRE TRANSPORTATION DEVELOPMENT DISTRICT SALES TAX Official results of the July 30th, 2014, Mail-In Election to increase Attachment: 7-30-14 Mail-In Election (1803 : Mail in Election Returns for Ozark Centre TDD) the sales tax rate for the Ozark Centre Transportation Development District. Number of Ballots Cast 8 Number of Ballots Voting "Yes" 8 Number of Ballots Voting "No" 0 We, the four (4) election judges appointed by the Circuit Clerk of Christian County, Missouri pursuant to 238.216, RSMO., do hereby 0 certify that we authenticated the ballots cast at a mail-in election held in Christian County, Missouri on July 301!t, 2014, for all the voted ballots cast on a proposition to impose an increase of the sales tax rate for the Ozark Centre Transportation Development District. We certify the foregoing to be a true and correct abstract of the votes cast and duly canvassed on the sales tax proposition at said election. IN TESTIMONY WHEREOF, 9ve havellereunto set our hands a seals on this 30th day of July, 20 c 73 GeoDge Graham and Robin Gra]SianA Republican Election Judgea 0£.41.4, <31 42-y Carla Essick and Lisa Russell, Democratic Election Judges 1011111", IN TESTIMONY WHEREOF, I have hereunto set my hand an#* O-Uplly ' 2>ru.......Ell04-6** "'lifillilij. Packet Pg. 15 2.5.a | (lueulesinqs!] xel saies .leuent) PNZ : 6081) isia xel sates Jeuent) PUZ, 101 :luetuuoemv * -Packet Pg.·16 ;| 0 me o Mqmmlm*%55155 $%594.§§51223§2188&'as :E@Bigired#%§22*%%0 I % M Im =#44-thOV>0€40hth»W 2 88,2 MiHE/ME"54"El *5ME#MMMOMM#gn:ists: 85:Zi · A -·. u '·- 3+-12*19'19539 55 ., t: , 1 :5<- 7 77.71 - t 9 ·- 7 5;¥* 3555 515!33 5111 L U -t -,cr g 8 St R % M. R-Q :8. R rt r 2 F¤e 390§39993353'9 =O =8228 888*88:3 rodE'MIMWS:10*% SALES TAX DISTRIBUTION JULY 2014 0 Lo*--ON)e Cle.>SUMNSUUSIN ti z 4% g *3§ *4% 222 X El 82299>10§22+12§00 @& gj88888@8880 t; 5 8 0 # 8 8 2 8 % 8 g ;9 d Bg@233&0815@@23 --1 14 .6 V> d-1.1.id-d|j| 828888800 t; u 2 8828832#2828 5§3 i2i,n •0 0 ...... i#* i8i 0 9%* 1 = * 2 2 3 2 • 1 - :*228==»a=*SE 80)5-90·Qi•E-23 23@Ed##2215= f - Christian County Commission 100 West Church St Room 10 0 Ozark MO 65721 'ge. July Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, August 21, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name , i -4 Title - · Status . Arrived Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Kay Brown County Clerk Present 8:55 AM Cheryl Mitchell Assistant Present 8:55 AM II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Spencer jones and Mel Eakins from Great River Associates, Joe Warren and Ryan Warren from R&J Construction, Inc., Todd Wiesehan Planning and Zoning Administrator and Brad Emery from Emery, Sapp and Sons, Incorporated. The County Commission approved the minutes for Thursday, July 24, 2014. Presiding Commissioner Lou Lapaglia called for a motion to approve the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - 1818 : Approve of Financials County Auditor Sam Yarnell presented the following under financials forthe County Commissioners approval: "The County Commission will be hiring a County Road Engineer beginning September 24, 2014. This engineerwould be paid from one road fund, Common 1 has agreed to be the fund that will have the salary and benefits funnel through. To split it up would be a hassle forpayroll and benefits. Therefore, we request a check from the Reserve Road Sales Tax Fund of $ 25,000.00 6 from account # 290-650-157 to be disbursed to C-1 to be transferred to the Common 1 Fund Account # 301-460-223 for Expense Reimbursement. 1 0 July Term Thursday, August 21, 2014 8:55 AM Next yearthe budget will reflect the entire amount in Common l's budget and the monies should be transferred from the Reserve Road Sales Tax Fund quarterly orsemi-annually. Spencer Jones said we have to adjust the sales tax distribution accordingly to supplement the salary of the engineer. Presiding Commissioner Lou Lapaglia called for a motion to pay the salary for the new County Road Engineer beginning September 24, 2014, in the process presented by the County Auditor to be assigned to the budget of Common 1 for wages and benefits. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Great River Associates Bid Opening - Bid Opening-Inman Road, Riverdale Road & Wilson Road Culvert Approach The meeting was attended by Commission Secretary Cheryl Mitchell, Spencer Jones and Mel Eakins from Great River Associates, Joe Warren and Ryan Warren from R&J Construction, Inc., 0 Todd Wiesehan Planning and Zoning Administrator, Steve Eoff and Brad Emery from Emery, Sapp and Sons, Incorporated. The County Commission met with Spencer Jones from Great River Engineering for a bid opening for Inman Road and Riverdale Road and Wilson Road Culvert approach from the following companies: 1. R&J Warren Construction bid bond is present. $ 253,951.54 2. Emery Sapp and Sons bid bond present $ 342,487.00 3. D&E Plumbing and Heating Bid bond present no addendum $ 236,000.00 Presiding Commissioner Lou lapaglia said regardless of who wins the bid it will be paid from the bridge fund. Spencer Jones said he will review the bids for accuracy and specification compliance and present a recommendation to the County Commission in one week. Presiding Commissioner Lou Lapaglia asked to have a continuance for a decision meeting be held next Thursday on August 28, 2014, 2:00 p.m. Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Discussion - Review & Possible Acceptance of Stormwater Monitoring The County Commission met with Planning and Development administrator Todd Wiesehan and Josh Bird to discuss the acceptance of Stormwater Monitoring by Environmental Works. Todd said currently we are paying $8,100.00 per year for our share of the unfunded mandate to maintain a MS 4 permit to SMU fortheirservices. Environmental Works has offered the same 21Page 0 July Term Thursday, August 21, 2014 8:55 AM services for $4,100.00 per year which is a savings of approximately $12,000 over 3 years. A contract was previously approved by the County Counselor. Presiding Commissioner Lou Lapaglia entertained a motion to approve the contract as written, if there is an additional reduction to pay less than $4,100.00 for a three year period Todd will explore the possibility. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 10:00 AM Kay Brown-County Clerk Hearing - Levy Hearing The meeting was attended by Commission Secretary Julia Maples, Citizens: Edith Burke, David Widner, Ken Hurley, Robert Palmer, Don Stewart, Mr. Peak, Keith Hartman, Connie Hall, Treasurer Karen Matthews and Donna Osborn reporter for the Christian County Headliner News. The County Commission met for the public hearing to set the 2014 levy for Christian County General Revenue, Common 1 and Common 2 Road Districts. 0 Eastern Commissioner Ray Weter said he has some work sheets provided by the Auditor if a levy was set and the amount of revenue it would provide. Commissioner Weter said If we did set a levy it would be a token amount and probably not sufficient to make a real difference so it would leave the levy at zero. t Western Commissioner Bill Barnett agreed with Commissioner Weter's decision to leave it at a . zero levy but voiced his concern to levy a zero would mean the levy would be gone forever. Commissioner Barnett suggested assessing a penny. Eastern Commissioner Ray Weter said the amount of tax revenue from the a penny would be approximately $ 110,000.00, for Common 1 and $ 290,000.00 for Common 2 Road District. Western Commissioner Bill Barnett said if we have a need in the future we will have trouble getting voter approval. Eastern Commissioner Ray Weter said if we get into a real revenue bind and we levy a penny on there that will be an artificial numberthat could be reduced next year. Western Commissioner Bill Barnett said he wanted the people to know that if they decided to reduce the levy to zero it will not be available to be put back on in the future without a vote of the people. 31Page j July Term Thursday, August 21, 2014 8:55 AM Robert Palmer said if you don't put a levy on this year this tax is done forever so what stops another special road district to be created and a new levy assessed. Presiding Commissioner Lou Lapaglia said he is not in favor of a tax levy because the County Commission would be doing a tax without the voter's approval and he prefers a public vote vs. The commissioners putting a new tax on. Treasurer Matthews said there will be no new special road districts in the county. Don Stewart said he agreed with Lou Lapaglia. Ken Hurley said with the recent voter rejection of the statewide road tax should be a good indicator. Mr. Hurly said when 70 percent of his wages go to taxes, the government has gotten to fat and is out of control. Mr. Hurleysaid he would like to keep moreof his money notthe government. David Widner said there are many people in the county that are retired and they are on a fixed income. Western Commissioner Bill Barnett said it is his job to tell you the citizens what the outcome would be if they chooseto levya zero. Eastern Commissioner Ray Weter said the levy was approved by the voters but the County Commission are choosing to leave the levy at zero. Robert Palmer said he would like to see the county be more business friendly and create sales tax revenue by natural means rather than by punishment. Mr. Palmer said the county's property tax system, requirements are burdensome for property owners. Mr. Palmer said before you can open for business all overthe county. People are spending months tryingto open a business. We can do a much betterjob at helping businesses come into the county. Patrick Kempen said there are a lot of farmers in the area and why not get the people involved with tourism. Presiding Commissioner Lou Lapaglia said we have a smaller farmers market on Thursday night for the local farmers. Commissioner Lapaglia said the schools get the majority of the revenue. 4-iP age 7 July Term Thursday, August 21, 2014 8:55 AM David Widner we need to expand into the business of industrial hemp which can be fabricated for,many uses. Presiding Commissioner Lou Lapaglia said he and Mr. Barnett went to the State of Missouri to request support for a shoe factory to open in Christian County and the private vendor would put in 40 percent, but there was no support. Commissioner Lapaglia said they made several trips to the Jefferson City but to bring a business in without a train or plane services it would be cost prohibitive. Commissioner Lapaglia said anything we can do would be beneficial. Connie Hall asked if you vote to have a zero levy, of zero, in the future would you have to go to a vote of the people to have it restored. David Widner asked when the County moves to a first class standard on January 1, 2015, will there be a tax increase. Mr. Barnett said they worked to get an equestrian center and there was no support. 3 Presiding Commissioner Lou Lapaglia said there will be no tax levy for County General Revenue, Common 1 and Common 2 Road Districts. Motion/Vote - 3:02 PM Glenn Pace-Human Resources Discussion - Employee Manual-Family Medical Leave Act & Bereavement The meeting was attended by the commission secretary Julia Maple, Alicia Monsanto and Paula Brumfield County Clerk's office, Jason Stutesmun C2, Brent Young C2 Supervisor, Auditor Sam Yarnell, Donna Osborn Christian County Headliner, Recorder Kelly Hall, Nathan Weter, Richard Teague Cl Supervisor Glenn Pace opens that he has written most of our county policies but not the Bereavement Leave Policy. Lou asked Julia where It came from. Julia said it was before hertime. Glenn asked how far we want to take this. Lou asked what is typical for this area. Glenn suggests three days with pay if that gets you to the burial, it's a significant number. Lou proceeds to ask how do you define the closeness or go away from it? It's interpretive, the child and parent are obvious. Glenn Pace affirms currently a single day is granted for uncle, aunt, nephew, or niece, but then asks if we want to include in-laws? Bill replies yes because they are close. Ray then asked if grandparent, grandchild, aunts, uncles & spouse's parents need to be in there? He believes it should be in the three days, even though they are of second degree. Kelly Hall asked about the word significant other because of the ACLU and lawsuits with gay couples. Glen explained Missouri follows federal laws and Missouri does not 51Page ---- ) July Term Thursday, August 21, 2014 8:55 AM recognize common law marriage. He continued on to suggest the three days to state for: Husband, wife, parent, child, but does not agree with the word significant other. ' Brent Young asked why not choose to use the word married couple. In which Glenn Pace reaffirmed in the state of Missouri, that is not recognized. Kelly Hall then inquired if it is up to the supervisor to decide? Lou Lapaglia claimed we need to have a county policy. Glenn Pace added we need uniformity and there cannot be interpretations. Lou asked Bill if he had any thoughts? Bill Barnett agrees with Ray, stating he thinks they should get three days with the mother in-law, father in-law. Which Ray replied his thoughts were for Uncle, Aunt, Nephew, Niece, Spouse. Lou Lapaglia asked what if the spouse isn't married? 1 just want to treat the employee fair and costs for the county. Could take one day, then use comp, vacation, or sick leave. Sam how many days are given to employees? Sam Yarnell replies, three days. Kelly Hall then asked if sick time is available to be used for bereavement? Glen replies no. Brent Young added sick time is bereavement healing time. Giving an example that an aunt maybe raising you, think about these day there are a lot of broken up families. Kelly Hall asked what is immediate family? To which Glenn replied, Spouse, kids, and parents. Bill Barnett asked if that could that then be the discretion of the supervisor? Glenn replied then if it is up to the office holder, everyone would most likely end up getting the three days. Bill Barnett and Lou Lapaglia agree. Lou Lapaglia stated this should be a policy and the decision of the commissioners. Lou Lapaglia asked if anything else on the bereavement? Kelly Hall asks if in-laws would go under three or one day? Glenn stated we haven't decided. Lou Lapaglia added his opinion is three days, to be generous. Kelly asks for clarification. Step, mother in-law and father in-law are moving to the three days? Lou said they are adding step child, grandma and grandpa. Ray Weter states he and Bill were saying three days for aunts and uncles. Lou entertained a motion to approve aunts, uncles, nephew, niece for three days. Lou Lapaglia proceeds to the next part of meeting being family medical leave. Bill Barnett stated this goes back to Brent's situation. Glenn Pace stated that there is no common law in Missouri. Brent Young asks if you , have to have a marriage license instead of just time together. Glenn stated correct. Bill Barnett explains that Tom Lawson had always paid it and that Brent gave his workers the time off because the person read it different than how Tom Lawson had it. The supervisor has a letter that the payroll department signed. 61Page 1 0 July Term Thursday, August 21, 2014 8:55 AM Brent further explains his employee had a brother in-law that passed away. He took in upon himself to give the employee three days because they were so close. Glenn stated brother in-law nor sister in-law are in the policy. Bill Barnett stated that it can be read two different ways, Brent made a supervisor's decision to give the employee the time but payroll didn't pay it. It was the supervisors call not payroll. Glenn Pace disagreed adding it is up to payroll to interpret. Bill Barnett said everyone interpreted it differently. I want to pay those two guys because they were told they would be paid. t Lou Lapaglia said Tim Rice missed one day of pay, Edward Snowden missed two days. Three days totally we missed all together. Brent Young added that Tim Rice used vacat6n, so we need to pay him for one day and also reimburse him a vacation day, as to grandfather this past situation. Lou Lapaglia made a Motion to approve Tim Rice one day and Ed Snowden two days. A one time offer and to be paid at the convenience of the payroll clerk. Bill- Makes motion. Ray- 1'11 let you guys do it. Lou- 1 have a motion on the floor, 1'11 second it. Motion carried. Family medical leave Glenn Pace started with a little history. FMLA came out of the Clinton Administration. It's subject to interpretation. Eleven states have broadened this for same sex marriages, in that there has been many lawsuits. Missouri follows federal laws. 1 understand we have a question of who gets FMLA, can someone further explain to me? Ray explained it is regarding a discussion with the sheriff on FMLA. He is short staffed in the jail because they have had three on FMLA at the same time. I don't think they had someone ill, it was more convenience leave under FMLA. Paula Brumfield said they were not earning comp time, they were on FMLA using sick time and comp time. Glenn Pace explained the use of FMLA requires doctors' statements. The approval comes from the commissioners office. You can have a max of twelve weeks for FMLA per year, but there's a number of decisions that would have to be made. Anyone has to be off has to have a doctor' s note then it's decided with 2days. It shouldn't be a department benefit and needs to be a commission decision. Lou Lapaglia asked Paula to notify them of the next FMLA decision. Glenn Pace added that you can get a doctor' s note at anytime. Often people use that as an excuse to milk the system. Glenn further asked if he could write a guide for absences like these? After the person is off more than two days it needs to be decided if they need to be FMLA. 71*Page -- 0 July Term Thursday, August 21, 2014 8:55 AM Paula said they don't often know until processing payroll. Glen stated supervisors will need to notify the commission within two days of their employee being out. Ray Weter asked an example if he were to be in a car wreck and unable to communicate. Glenn said at that time other family members would need to contact the commissioners. RESULT: ADOPTED I2 TO 1] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Ray Weter, Bill Barnett NAYS: Lou Lapaglia III. Adjournment The meeting was closed at 4:00 PM The scheduled meetings for Thursday, August 21, 2014, have been completed, County Commission will reconvene on Monday, August 25th, 2014. 3 Lou Lagglia Presiding Commissioner, Lou Lapaglia a-&4 LD:£6, Ray Vveer Eastern Commissioner, Ray Weter 8,11 Barnett 3 Western Commissioner, Bill Barnett 81Page MEETING At 1 ENDE.125 Note: Werequest the following information in case we need to contact gou. Thank goul I)ate: Meeting: 5?<14 68'/,5,4Ef Name elea5e print) Name 01 easePrint) 6,116*r Kivalv Af,Sot. Compang/Title Compan*Title 1%26. S. /64kdl(ZanA #410, g'Adwhew) business Add ress Citg Business Address Citg 4#1- 556,1 \1 1 rhonc number Fhone number SPAst:GA,2,6F·e,reN.LOAA emaialaddress email address ame (rleasc print) Name (fl easc print) Compang/Title Compang/Tltle business Address 09 bUSine55 Acid rcss CiIN rhona number Fhonc number emaft aAAress email addrass Name (flease print) Name (M C35C print) Compant;/Title Compang/Title BusinessAddress (Lit, 5usiness Address Citg rhona number fbone number ,/ema'AadATress emaA address 1 ,4?*/Mihz/*4 STATE OF MISSOURI V OFFICE OF ADMINISTRATION DIVISION OF PURCHASING AND MATERIALS MANAGEMENT NOTIFICATION OF STATEWIDE CONTRACT July 8,2014 CONTRACT TITLE: FLEET FUEL CARD > CURRENT CONTRACT PERIOD: AUGUST 1, 2014 THROUGH OCTOBER 31, 2014 BUYER INFORMATION: Name: Laurie Borchelt Phone: (573) 751-1702 Email address: laurie.borchelt@oa.mo. gov Original Contract Period /1,Gential Fihal Expiration RENEWAL INFORMATION August 1,2009 through July 31,2012 < October 31,2014 £ 1 ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE ]*91& PUB]LIC USE ONLY PIJRCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR O .AEZZEQUIBE THEUSE OF TH[S CONTRACT IS MANDATORY FORALL STATE AGENCIES. Local Purchase Authority shall not be used to acquire any other fuel credit card. State agencies are advised that the Z 6%3 Office ofAdministration Division ofAccounting does not allow state agencies to establish multiple credit card accounts g with multiple credit card vendors. In addition, if the state agency has special fueling or vehicle service needs that Wright E Express cannot meet, then the state agency may use local purchasing authority but only after first contacting the State 16 Fleet Manager and the Division of Purchasing and Materials Management. 3 The entire contract document may be viewed and printed from the Division of Purchasing & Materials Management's Public Record Search and Retrieval System located on the Internet at http://www.oa.mo.gov/purch. - Instructions for use of the contract, specijications, requirements, features are attached -. MBE/ Coop i CONTRACT VENDOR VENDOR INFORMATION ' WBE PROCURE· NUMBER NUMBER ' -MENT C109272001 8414256160 1 WEX Bank Yes Yes 7090 South Union Park Center, Suite 350 Midvale, UT 84047 Contact: Denise Baumgart, Account Rep Phone No.: (913) 393-3208 Fax No.: GOD 791-1687 Email: denise baumqart@wrightexpress.com Contact: Jillian Cascio, Account Manager Phone No.: (20D 523-6611 3 0 Toll Free: (800) 761-7181 X: 6611 lillian.cascioawexinc.com *Maimi#89*1$4 Page l of 9 #*MI 4 e; i9r3¥ L=._. -t*k.WAR eli.I**i STATEWIDE CONTRACT HISTORY The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any and all revisions have been incorporated into the attached document. Contract Issue Summary of Changes Period Date 08/01/14-10/31/14 07/08/14 Contract extension through October 31, 2014. 3. 0 08/01/13-07/31/14 07/08/13 12-month contract renewal. > E U. 08/01/12-07/31/13 01/31/13 Update WEX Account Manager information. 8 0, 0 08/01/12-07/31/13 07/01/12 12-month contract renewal. 2 CD :a 08/01/09-07/31/12 01/14/11 Wright Express address change. 2 g 08/01/09-07/31/12 07/26/10 Add Wright Express Account Manager, Martin Howgate, contact information. .@ n 0 08/01/09-07/31/12 05/11/10 Added information regarding late fees/account suspension. iE 08/01/09-07/31/12 04/09/10 Tire purchases to be used for emergency/repair only. Cliz 08/01/09-07/31/12 08/21/09 New contract established. Replaces Contract C105009001. 1% 0 Note: Contract C105009001 will remain in effect until such time transition and implementation from Voyager to Wriglit Express is complete. ii 0> Fleet Managers shall contact the Premium Fleet Services (PFS) Account Manager to address day-to-day contract % activities. PFS Account Managers will ensure that the program is working smoothly and expedites problems to theit E quickest resolution. In addition, the PFS Account Managers can assist in creating reports required by the Fleet Managers. 2 These managers can be reached toll-free at (877) WEX-CARD, 8:00 a.m. to 5:00 p.m. Eastem time. g WEX CUSTOMER SERVICE DEPARTMENT: The WEX Customer Service Department (CSD) is available 24 hours per day, 7 days per week. State Fleet Managers and '§ card users can contact the CSD regarding questions related to the everyday use of the card and are trained to handle o questions regarding account billing and reporting. A toll-free number for contacting the CSD is displayed on the back of - the WEX card. The customer service representatives along with the PFS Account Manager will manage all day-to-day $ account mamtenance issues. 2 R fin BILLING: 0 4 J Wright Express wilI invoice state agencies on a monthly basis with the cycle closing date on the last day of the month. Ei Invoices will include a complete list of all transactions for the invoicing period along with subtotals and a final summary. 9 Billing statements may be submitted in electronic form via WEXOn/ine E-VAR or WEXLinK or through paper VAR 2 (Vehicle Analysis Reports) as requested by the department when setting up the account with WEX. State agencies can n view invoices and standard reports for 13 months and view transactional detail for 24 months via WEXOnline. 2 WEXOnline electronic E-VAR provides agencies 24-hour access. WEXLink files allow customers to perform detailed 2 analysis and reporting on their fleet account and can be merged with existing information management systems. E DISPUTED CHARGES: E Wright Express does not bill less disputed charges. The state agency will received a credit if a dispute is found in the C State's favor. State agencies shall contact WEX via fax at (800) 395-0809 or by mail at Customer Service, Wright E Express, 97 Darling Ave., South Portland, Maine 04106. The disputed charges must be identified and a basis for the u. dispute must be provided. WEX will commence an investigation to determine the validity of the charge in dispute and f then either provide a credit or take no further action if the error cannot be substantiated. In any event, a written * explanation ofthe outcome wiII be provided. € In the case of a disputed charge, WEX will make every effort to complete the following within 24 hours notice by the < state agency or as soon as possible and within a reasonable period of time: • Resolve questioned/disputed charges appearing on the statement • Credit the state agency's account, pending resolution ofthc questioned/disputed item • Process refunds for items resolved in the state agency's favor REBATES/DISCOUNTS: - Wright Express is offering Volume and Payment Timing (EarIy Payment) Rebates as well as Merchant Discounts. Page 4 of 9 %*padketed.41* Volume Rebates: n The volume rebate is contingent upon the entity paying within 30 calendar days of the billing date that appears on th invoice and pays certain basis points dependent upon monthly retail transactions as follows: Aggregate Monthly Retail Transactions Basis Points (Rebate Percentage) $750,000 - $999,999 90 basis points (0.90%) $1,000,000 - $1,249,999 95 basis points (0.95%) $1,250,000 - $1,499,999 100 basis points (1.00%) $1,500,000+ 105 basis points (1.05%) Payinent Timing (Early Payinent) Rebates: :E WEX's early payment rebate is contingent upon payment in full within a certain number of days of the billing dat, 1 appearing on the invoice and pays basis points as follows: Payment Timing Options Basis Points (Rebate Percentage) Payment in full within 15 calendar days 15 basis points (0.15%) 8 Payment in full within 10 calendar days 20 basis points (0.20%) E Mei·chant Discolmts: m 0 WEX has negotiated discounts with accepting merchants as follows: 8 U. Merchant Locations Cents Off/Gallon Kum and Go All 75 locations 2.5 cents/gallon gasoline; 3 cents/gallon diesel & 0 03 Murphy Oil A1144 locations 1 cent/gallon E Wallis Oil All 35 locations 1 cent/gallon 00 Warrenton Oil Ali 32 locations 1 cent/gallon .. Rhodes 101 All 30 locations 2 cents/gallon Ayers Oil All 16 locations 3 cents/gallon S Thoele, Inc. AII 14 locations 2 cents/gallon 2 Hy-Vee All 11 locations 3 cents/gallon Midwest Energy Ali 9 locations 1 cent/gallon gasoline; 2 cents/gallon diesel E Ali 7 locations l cent/gallon 0 Lazy Lees One Stop Both locations 2 cents/gallon, gasoline only % Road Ranger For any rebates earned by a participating governmental entity, the rebate shall be paid directly by WEX to such j participating entity. 1. .. LOST/STOLEN/TERMINATED CARDS: E The account administrator or card custodian should report any lost or stolen cards immediately to WEX by contacting 2 their Customer Service Department (CSD) at (800) 492-0669. Access to the CSD is available 24 hours per day, 365 days < per year. Administrators can also notify WEX of lost, stolen or unauthorized use through WEXOn/ine. Agencies will be liable to WEX for all unauthorized use of a card until notification of such use. Upon reporting a lost or stolen card, it is immediately invalidated in the WEX system. After cancellations all electronic authorizations associated with the card are declined at the time a purchase is attempted. Upon receipt of proper notification, agencies will be relieved from any liability for any subsequent charges made to the card. 70 In addition, the program administrator should contact WEX regarding the termination/cancellation of cards. Upon request of only the state agency account administrator or manager, WEX will provide a replacement card within 2- 3 business days ofcard cancellation. 0 r t.* I % Page 5 of9 t#Epaaket 0%315 119258i2€90312 REPORTS: Fl Wright Express offers their WEXOnline reporting tool. Four (4) standard reports are available online. WEX also offerE C. j customized reports that can be designed in several formats and will provide on an adhoe or regularly scheduled basis. Account Review documents are also available that includes a rolling 13-month review of data for several key date elements. Additionally, WEX will provide an Opportunity Report to assist in identifying areas where the State can realize cost savings by benchmarking purchasing at the zip code level to the WEXIndex average. Merchant Minority and Tax Reports are also available to support 1057 and 1099 requirements. WEXO/,line SYSTEM: WEXOn#ne is Wright Express's reporting and analysis tool for Fleet Managers to use in managing their fleets. F WEXOnh'ne provides 24-hour access to actionable account information, expense management, online reporting, and real„ 2 time account management functionality. 0 > The dashboard page allows the review of pending actions, authorizations, access accounts and access to favorites/quick links. . 0 WEXOnline also provides a Fleet Manager module allowing for the management of day-to-day activities related to the 0 0 fuel card program including administrator functions, account maintenance functions, and invoice and payment functions. '2 Twenty-four (24) months of transaction data and 13 months of invoice data is accessible online. WEXOnline offers the Expense Manager module providing comprehensive expense management tools, allowing fleets to 8 set up approval hierarchies and manage accounting functions related to fleet purchases down to the transaction level. In li addition, WEXOnline provides a comprehensive reporting module, including ad hoc reports, standard reports, exception t? reports and customized reports. f - FEE: 0 There is no charge to use Wright Express program. Cards, electronic transfer of data, ad hoc reporting, online account in management, 24-hour help line and training are provided free of charge. Access to roadside assistance is also provided 2% free of charge, however any ensuing service performed would be charged. LOCATIONS: ' 3 e The Wright Express card can be used for the purchase of ali vehicle fuel types, vehicle repairs and vehicle-related supplies at all WEX accepting locations. 0 E Through the AVCARD program, state agencies can manage aircraft fueling, maintenance and related activities. In C addition to the Wright Express Fleet Card account, WEX will set up an AVCARD account, The AVCARI) card allows 't the purchase of fuel and services from all AVCARD acceptors and/or contract fuel suppliers. A list of Receptors is U: available at www.avcard.com. For merchants that do not accept the card, AVCARD offers merchants a one-time c 0 acceptor option. With an AVCARD account, users automatically participate in the Contract Fuel Program allowing all to E received significant savings on jet fuel purchases anywhere in the world. The AVCARD program is available at no § additional charge. 4 == Wright Express offers an Alternative Fuel Directory identiGing accepting merchants supplying Ethanol, natural gas (CNG, LNG), propane (LPG), hydrogen, biodiesel, methanol, and other alternative fuels. The directory is available in CD format, downloadable from WEXOnline, or can be provided in hard copy for use in agency vechicIes. Wright Express offers extensive acceptance coverage for service and maintenance needs through the WEX Service Network. The WEX Custom Control cards can be used to purchase tires, transmissions, brakes, muffiers, oil changes, - /7 glass replacement, car washes plus other routine vehicle maintenance needs. The WEX card is currently accepted by l. 7 national brands providing services such as preventative maintenance, glass claim services, major automotive repair, and road and tow. . V.r¥ 444195"m *Packetteg.£16 Page 6 of 9 r•.1 ,.I I *=a2f@3*' Wright Express offers pay-at-the-pump credit card service at all major gasoline brands both nationwide and in Missouri (0-4) The following lists the major companies currently participating in WEX's fuel card program. A complete list of all fueling stations can be found on the WEX website. ONLINE VENDOR SEARCH: Wright Express provides fleet managers and drivers the ability to search for accepting locations and fuel pricf information directly from the desktop through their "Daily Best Fuel Price" and "Fuel Price Mapping" tools. The Daib Best Fuel Price tool allows drivers to quety available locations and receive the following station information in lowest tc higliest price order: 0 E • Name, address and phone number of site o • Product and price o • Date price was last updated 2 The Fuel Price Maps have both satellite and standard may views, Real-time prices reflect the most recent WEX f transaction and are continually updated. Search criteria include address, city, state, zip code, brand and PPG. A searchable directory is available through WEXOnline or at the WEX web site at iE http://www.wrightexpress.com/WEX/wex-universal-locations.ofin. Search criteria include, city, zip code, state, site type 2 (fuel or service), brand name and site name. tic 0 SPECIAL NOTE ON TAX EXEMPT PURCHASES: LL Wright Express wilI process all fuel transactions, including aviation gasoline (av gas), exempt of federal excise taxes. F WEX cannot, however, exempt aviation jet fuel. -c '0 State agencies are advised to notify the retailer ofMissouri's tax exempt status prior to a transacting a purchase for a non- 0 fuel item made with tile WEX card. State agencies are further advised to check all receipts and WEX invoices to make sure that the federal excise tax is being exempted. .. to ROADSIDE ASSISTANCE: s Wright Express provides card users toll free access to emergency roadside assistance for their fleets, 24 hours per day, 7 days per week. Roadside assistance services include towing, mechanical first aid, jump starts, tire changes, lockout 9 assistance, and fuel/water deliver. 2 10 The WEX card is accepted by the National Automobile Club's FLEET RESCUE emergency roadside assistance program. 2 OD FLEET RESCUE provides card users with a reliable, toll-free, 24-hour, 365 day a year provider of high-quality roadside .2 assistance program. Drivers will have no out-of-pocket expenses at the time of service. FLEET RESCUE offers the 2: same roadside assistance services as described above. Card users can contact FLEET RESCUE toll-free at (866) 329- 2 3471. The actual costs of services performed will appear on the agency's WEX invoice; there is no longer a service u charge for Roadside Assistance as of 12/6/05. Z E In OTHER FLEET MANAGEMENT SERVICES: As a MasterCard issuing bank, Wright Express is offering WEXPay. WEXPay is a tool enabling out-of-network < purchases at an additional 500,000 merchants in the MasterCard network. WEXPay is typically used for independent or geographically remote fuel and service sites, however provides the control of a fleet card with the convenience of a credit ' card. Use of WEXPay is intended to reduce the number of sites where card users would have to use an alternative foim ofpayment. 30 Page 7 of9 8'Adka¢FEN¥> bal. .™ -I... 744:. 4 j 7-*4.·I 50 State ofMissouri Office of Administration Division of Purchasing and Materials Management Contract Performance Report Please take a moment to let us know how this contract award has measured upto yourexpectations. Ifreportingon more than one contractor or product, please make copies as needed. This office will use the intormation to improve products and services available to state agency users. Comments should include those of the product's end user. Contract No.: CI09272001 Contractor: Wright Express Financial Services Corporation Describe Product Purchased (include Item No's., if available): Rating Scale: 5 =Excellent, 4 =Good, 3 =Average, 2 =Poor, 1 =Fails to meet expectations 1 Product Rating Rate 1-5.5 best 1 Product meets your needs Product meets contract specifications Pricing Contractor Rating Rate . I- 1-5,5 best (' Timeliness ofdelivery Responsiveness to inquiries Employee couttesy Problem resolution Recall notices handled effectively Comments: Prepared by: Title: Agency: Date: Phone; Email: Address: Please detach or photoconv this form & return bv FAX to 573/526-9816. or mail to: Office ofAdministration Division of Purchasing and Materials Management 301 West High Street, RM 630 POBox 809 Jefferson City, Missouri 65102 You may also e-mail form to the buyer as an attachment at 3O laurie. borcheltaoa.mo.gov (lipl liet.Pg,1g Page 9 of 9 g .. ./.*-* ple % · (Pes millin,0 esBUO.Ind 9 Ja513,0 Uejumuze.1 110}8111-Buluedo Ple : U'ZO eselloind ·1850!a untuetuze,1 :111011;102»v 9/ tRi rut 63 e < C obligated to send Invitations lo vendors. Due tothe vo[ume of requestand postage coss, the Commission Offae does not send bids toallinterested vend % contact information. Vendors are removed from the list if they are invited to bid, but do not participate. The Chlistian Counly Commission office is notChristian County fulfills its legal requirements by posting a notice in the local paper. Page 1 of 21 0 2 E - 0 i E ·g 4 ta -/ R 21 0 *g 4, =82 < »63 Ki -\ S -9 N .31 =E=r- 8 8 E .. LESON M u m U 30 0 '292 3 ..CON :-Rkifitu 1 C -O 1- O %- UU-O 3 Om c S N & I:di..::¥dnc 9 40 0 •r . 2 ,,1...2 ANDSECt 2 5 E 04 04 00 W (Pag 4,80,0 oselloind 9 JeO510 uejuguize-1 Ile)sul-Buluedo ple : ,t,LK) osauoind Ja6810 ue,uetuze.1 :iuouttloen¥ 1%*@@0?67*k) 01) S =--e 81 -s U 111 W - 028 1 =me . 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Z U.88/1 0 m .3 .1.: M ':, 4 · 2 5 1.' 5 WCCONJL) 0 > 5 2.8.2 13 t A i 3 4 @ * * ..: E '0 j 2 0 E v £ ·c, £ a rbc) S ¢ 11 0 V.! E, -1-= ro 0 (UU) 8 1 1.9«1 1 (pea *imr jo esullojnd 9 .185!310 uelueulzel ile,sul-Buluedo Ple : 2*ZI.) osetioind 'af58!a uniuelizel :Wouttioeuv 0 1%#AW¢j.IA..1 0 C41ip93&52.4 .1 >E 9 07 939 V·ti°32ellieN eA!lelueseidel Any additional information desired may be requested by mail to the address listed, or by telephone to417-582-4300. Information requests may also be e-mailed tocountycommission@christiancountvmo.oov. This e-mail address is for information requests only and tative Name 0 6£110-625-026 Cellular Phone C 0 3 Page 19 of 21 im Ri 4 t Business Fax 7 E 1 2 2 c 4 1 4 ° + 3 t t. . un t39) Contact 1ntormatlon: 3 - s D , .rk 14 19 4114694Aq 1 0 ru Z .4, 0- 5 € A- ..1. e o CO ss if ava ':al' !eAe J! SSeppE 1!ELLIe t 2 9.-ti iv- euoqd sseu!snE €21 7 9 90 E CD a .9. g .A m / 0 L CO SSeJ 7 ..-. 1 : 0 E tn n. 0 1.'05. t. iii tu C .2 0 ..1: 0 ... m -C Address In CD N C : E IA d_ Ck/GJU_(16. 0-A-LAI Ely goal 'A;Ofigi)sblOJAA. C.\U-n,211 Notarv Public . Otits of MIss{ 0 Commissioned for Chrlstan County uw camnlk,lon EZIME A ,unt:1112 2012 I'dmim61:Idn-Nbmb,h *618141 My Commission Expires: +045 1 2, 40\24, The Christian County Commission hemby accepts the Interest In real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this N day of MY . 2011- 40'Lapaglia, P¢si*g C.gmmismstoner jed Tom Huff, Eastern Commissioner 14 @to ACAMAE, Bill Barnett, Western Commissioner , ATTEST: , /44 0404- County derk 2338>Col 355249.doc D 20*06$#Mi?'8% · 2.5.a s. 3* 4 *33722:34 .4, SHe'AW¥*- ... j ·0, j :'?1 r' /,3.« Wil:'/#/ ' ; 1 A 0L- '03% 3.323-46·.79t 35*. . ' . :21·.4,. '. ·v,Ww" . ™*21 17.32#. £ e . 4 ··2 44.:. . . 2 0'4;foLy/j*41#/gf.!':·f ' I & - . .,4.2.-'ki' &.4.:i'.4-*'·· Sks,4 I ...,/£ ,$» r. , .': '' · . " '.· 1/ : >.I ?} 1 - I. P W c ,:ffo.., 'fil,33*I. 2 .... I .1 . 1*.1 0 +CM*€% >i->,Affu,13 Ki:,5,1,139 * '1""W-V- * -W'I-uww |199 .1 t " VI ..Uy ' 11 Jd , I. UNL W -Ey Inwalu-1ju' I.VIW-W - 'GED ..: ..„,4- ., rk ¥ '131 En 26 .' € 12'/ I F. h -- ¥ 4%724*fy . i. PE '443-5 '*21.-El .% 1 . I .1.. Me, C #4.A,JAP·: 2-6 i·f?& A. AN,/ 29· ,· iwii, 2:,rN)'A l . 1 .43·*,th*P#·*·fl 7 54,2 A ea of ROW dedicaton aspart of .:14'4; 4. i 17 .1 MUMPIGDR 7 m'no subd'vis'on fie# 11 0117 0 0 '* 1 lf' 449.,.*.*:.84>;? ·ri:;tr 9.2,4, ! GAS· LELN 4 .i AW;Kit%%348.9.44 '0 ;344 -f: e>t.wthy@j 1-941- i ¢' '91 . , : . 79.4162 ·141:(il'fjtz 2 . i · r 49'> , 1.i:*).·.4;->P;©iti W . :i 1 - , 10 1 4 I k i. '.-' fi i 1 J ·f 4 47. 4*,3, :Il . 0 ..4 7 ·. i I I - 1 I i .7"..... 4 ... Ptl. 1. ..41.. 8 I. I 4.1 36 . Al . 4 7,4... 2.'1. 1, 1 '1 . 300 -4 4 + . k 1 0 *Packetgg3291* 0%32:82!42 0 EXHIBIT "A „ REGARDING MONTAGUE ROAn A right-of-way described as beginning at the Southwest comer ofthe · Southwest Quarter ofthe Northeast Quarter (SWIM NEI/4) ofSection 34, Township 263, Range 22W, Christian County, Missouri; thence North along the West line thereof 488.23 feet thence N89°45'02"E 28 feet thence S00°21'07"W 488.26 feet; thence·S89°45'02"W 25 feet to the point of beginning. 0 %28-9#91%%40: ?>ts®«tid 14. 0-'F D Christian County Commission 100 West Church St Room 100 Ozark MO 65721 Iuly Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, August 25, 2014 8:55 AM The Christian County Courthouse - L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Namb Title Status Arrived Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Absent Bill Barnett Western Commissioner Present Norma Ryan .Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell and Lee Johnson from Recycling. The Commission approved the minutes for June 30, 2014 and June 26, 2014 and approved court order #8-25-2014-01 for cart funds $120,118.03. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:00 AM Lee Johnson-Recycle Center Supervisor Bid Opening - Bid Opening-Removal of Mold Recycling Center. Roof The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met with Lee Johnson from Recycling to open bids for removal of mold from the Recycling Center roof. They received 3 bids. The first bid was from Sunbelt Environmental services out of Springfield for $9800.00. The second bid was from ServPro out of Springfield for $6334.24. The third bid was from Core Mechanical from Pennsauken, NJ for $60,868.00. Lee Johnson will go over the bids and make a decision at a later date. Lou entertained a motion to continue for August 28, at 9:30am. 3 0 July Term Monday, August 25, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter III. Adjournment The meeting was closed at 9:07 AM The scheduled meetings for Monday, August 25, 2014 have been completed. County Commission will reconvene on Thursday, August 28, 2014. Lou Laplglia Presiding Commissioner, Lou Lapaglia Ray Water Eastern Commissioner, Ray Weter ilFbarmai Western Commissioner, Bill Barnett 0 21Page -- C 11.a- h CERTIFIED COURT ORDER # 08-25-2014-01 The Treasurer is hereby ordered to pay the following entities: 2014 Cart I i -1 1 july 2014 Term -RECEIPT: 25056 DATE: August 20, 2014 1 - , AMOUNT RECEIVED --'-295-42b-22i* i -- 120,118.03 Check # 1- 1 1 BRIDGE 15.00%| 18.017.70 ROAD MILES f . 1 -1 Attachment: Court Order 8-25-2014-01 (1823 : Approve Minutes & Financials) COMMON 1 · 297.51 29.67% 35,639.02 COMMON 2 , 280.69 27.99% 33,621.04 BILLINGS SPECIAL 103.25 10.30% 12,372.16 GARRISON SPECIAL 24 2.39% 2,870.82 Ill -I. - -- OZARK SPECIAL 102.97 10.27% 12,336.12 SELMORE SPECIAL 27.5 2.74% 3,291,23 -- SOUTH SPARTA SPECIAL 11.1 1.11% 1,333.31 STONESHIRE SPECIAL 5.3 0.53% i ... 636.63 . TOTALROADS 852.32 - 100,Op?ji L._ 102,100.33 TOTAL BRIDGE , 18,017.70 TOTAL DISBURSED : 120,118,03 4»40 ey-£ 4- Presiding Commi#*#er, Lou Lapaglia n -15 £20 Sc,aud- :14 Western Commissioner, Bill Barnett dfy- Easterri Commissioner, Ray Weter RECEIVED kE IN TESTIMONY WHEREOF, I have hereunto set AUG 20 2014 my hand and affixed the seal of said Commission, at my office in Christian 0 1,0 03 County this, the 25th day of August, 2014 KAY BROWN LI-9 4 u- D d. COUNTY CLERK Fvrn# 1 Clerk of the County Commission Packet Pg. 3 0 r .„ a .b, Christian County Commission 100 West Church St, Room 100 00 *. · Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com 4 OFF),1 - Minutes - Thursday, August 28, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia AttendeeName * - Title - - Status , Arrived Lou Lapaglia Ptesiding Commissioner Present Ray Weter Eastern Commissioner Absent Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 6-3 The meeting was attended by Commission Secretary Cheryl Mitchell and Recycling Supervisor Lee Johnson. The Commission met to approve the minutes for 7-31, 8-21 and 8-25. There are no financials to approve. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:00 AM Kay Brown-County Clerk ' Discussion - Certification for August 2014 Election The meeting was attended by Commission Secretary Cheryl Mitchell and Recycling Supervisor Lee Johnson. The Commission met with Chief Deputy Clerk Norma Ryan to certify the August 2014 election. 1 Chief Deputy Clerk Norma Ryan do certify the August 5th election. For results please see attached certification. n F 1 0 Thursday, August 28, 2014 8:55 AM July Term RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:10 AM Christian County Commission Discussion - Repair on Damaged Vehicle Used During Election Process The meeting was attended by Commission Secretary Julia Maples and Recycling Supervisor Lee Johnson. The commission met to discuss damage on a vehicle of Mike Robertson. Mr. Robertson was assisting the County Clerk set up and tear down the election of August, 2014. His truck was parked at the Recycling center and someone unknown hit his personal vehicle. The County's insurance will not cover the cost to repair the truck. The County Clerk has agreed to pay for the vehicle repair out of the 5% fund. The cost will be $2113.57. Lou Lapaglia entertained the motion to approve the expenditure of $2113.57 to repay the repair for Mr. Robertson's vehicle. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:15 AM Joey Kyle-Sheriff Bid - Bid Renewal-Uniforms for Sheriffs Department The meeting was attended by Commission Secretary Julia Maples and Recycling Supervisor Lee Johnson. The Commission met to make a decision on the bid renewal for uniforms for the sheriff department. The bid has the option to renew Frank's Uniforms and Kelley's Police and Tactical. Lou Lapaglia entertained a motion to renew the bids for the Sheriff Department for uniforms to Franks Uniforms and Kelley's Police and Tactical. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 9:30 AM Lee Johnson-Recycling Center Supervisor 21Page 0 8:55 AM ]uly Term Thursday, August 28, 2014 Bid Decision - Bid Decision-Removal of Mold Recycling Center Roof The meeting was attended by Commission Secretary Cheryl Mitchell and Recycling Supervisor Lee Johnson. The Commission met with Recycling Supervisor Lee Johnson to make a decision of the removal of mold forthe recycling center roof. Mr. Johns6n recommended taking the bid from ServPro for $6334.24. Lou Lapaglia entertained a motion to approve the acceptance of the bid from ServPro to repair the mold for $6334.24. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 11:17 AM Christian County Commission Discussion - Bereavement Policy Amendment The meeting was attended by Commission Secretary Julia Maples. 0 The Commission met to amend the bereavement policy. The amendment was approved 8-21-14. The clerk has attached a bereavement leave form. Lou Lapaglia entertained the motion to approve the amended bereavement policy and the leave form the clerk's office has prepared. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 11:30 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Ballard Lane C-1 The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met with Planning and Development Administrator Todd Wiesehan to accept the Right of Way for Ballard Lane to Cl. Michel and Gary Ballard offer on both sides of the road. Lou Lapaglia entertained the motion to accept the right of way for Ballard Lane to Cl. 0 31Page ) July Term Thursday, August 28, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 11:35 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Oak Ridge Road C-1 The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met with Planning and Development Administrator Todd Wiesehan to accept the right of way for Oak Ridge Road for Cl. The owners are Joseph and Jane Hyatt. They are dedicating the deficient right of way. of 280'. Lou Lapaglia entertained the motion to accept the right of way for Oak Ridge road to Cl. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner AYES:- Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 1:00 PM Steve Brown-Great River Associates Change Order - Stonehollow Subdivision Change Order The meeting was attended by commission secretary Julia Maples, Alicia Monsanto county clerks office, citizens: Greg and Cindy Enyant, John and Ethel Beyer, Jorgen Ziehr, and Ken Harding Spencer Jones started by stating the contractor significantly completed his duties with just a couple items left to do; seeding, and completing one culvert under the roadway, there is debris from downstream present that would plug up. The costs should only be a few hundred dollars. Lou suggested to just hold a couple hundred back. Lou also stated before we chip and seal it there's a couple areas that need more attention, Bill added just to widen a little bit more. Bill and Lou agree to wait until Spring to chip and seal because of the winter and under ground springs. Spencer noted there is a bond in place to where the contractor would be required to come back and fix any future issue or problems. Spencer did add it would be good to wait through the winter and then chip and seal in the spring. John Beyer asked how long after the chip and seal will Selmore Special take the roads over? Bill Barnett explained it would be immediately. John Beyer stated the subdivision at the end of Horsefeather, has constructed the culdesac. What will the pavement requirements going to be? Will it be asphalt or chip 41Page 3 July Term Thursday, August 28, 2014 8:55 AM and seal? Also with how the language is written aren't they required to pay a share? Greg Enyant stated that according to the rules it can't be taken over until its fully developed. Spencer acknowledged that Horsefeather is accepted by the county. Greg stated that Planning and Zoning told them it has not been conveyed. Bill Barnet explained this is a nid so we've had to take it in immediately. Carson expained that the petition states anyone who hooks on has to pay a share. Spencer then asked the Enyants if they have a written agreement stating you don't want to be a part of it? Greg answered nothing is in writing, it is just verbal. Jorgen agreed that they were asked if they did or did not want to be a part of it and that would be okay and at that previous meeting it would be accepted. Lou Lapaglia asked if the Enyants develop would the new buyers of that purchase have to be a part of the nid? Carson do you have any thoughts? I know you just learned about this culdesac. Carson gave his personal opinion stating the petition says they are to be charged. Adding if they subdivided and sell off it would begin a whole new ball game. Just his opinion. John Reyer asked they were already pre-existing prior to this? Spencer said it was already platted. Bill added there was not a road though. Carson said, 1 could debate it either way because it was plotted but also there was no road. It is in the petition that if are new buyers they would be free of costs because it is a share and has already been paid for. I was hoping John was here for more legal guidance. Greg Enyant stated they're not planning on developing it into 8 more houses, we just want our quiet home and area. Lou Lapaglia and Bill Barnett asked if the coldesac is apart of the nid. Carson and Spencer states it is not part of the nid. Carson states it will probably become part of county maintenance. Lou Lapaglia asked Carson speak to John Housley about these people be grand fathered in. Carson agreed to adding, I can offer my personal opinion but John needs to be talking here as the county's legal guidance. John Reyer asked, there is a paragraph in the nid saying something has to pay towards it? Who's responsibility is it to "police" this nid? Lou Lapaglia suggests getting the county's ruling. Let him make a decision without persuasion. Carson stated he will tell John the issue, not influencing him, then John will talk to the commission. Lou- any qestions? Spencer? He responds no. Motion/Vote - 2:00 PM Spencer Jones-Great River Associates Bid Decision - Bid Decision-Inman Rd, Riverdate Rd, Wilson Rd, Culvert Approach 51Page / July Term Thursday, August 28, 2014 8:55 AM Meeting attended by commission secretary Julia Maples, Alicia Monsanto with the county clerk's office. Presented by Spencer Jones Spencer Jones stated the lowest bid is from Danny Plumbing and Heating for $236,000 and they meet all requirements. Lou asks if Bill Barnet has any questions or concerns. Bill Barnet stated no then added they are a great and local company. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner . SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Bill Barnett ABSENT: Ray Weter Motion/Vote - 3:00 PM Mel Eakins-Great River Associates Discussion - Riverdowns Update 0 Meeting attended by commission secretary Julia Maples, Alicia Monsanto with the county clerk's office, Robert Meredith with Meredith Excavating, Travis Tucker & Mel Eakins with Great River Engineering, Spencer Jones, Richard Eddy with Riverdowns, Doug Twigger, and Mike Burros, Meeting presented by Mel Eakins Mel Eakins states Travis Tucker is the inspector onsite and is going to be giving this update. Travis passed out a packet of the updates with photos showing the progress. Travis started by stating currently they are at day sixty six in the contract. Then proceeded to give updates. The sludge is picked up, then continued on to explain the concrete had to be raised for elevation to get the forming of channels. The two men are working this project is Robert and Dennis. He continued to explain the crates on site are the disinfection equipment and will be stored onsite. The last picture is of uv lights that will go in channel. Lou Lapaglia asks if they are comfortable with the finish date. Travis believes they will possibly even be done two weeks early. Mel agrees adding everything is accurate. Travis reiterated it is a head of schedule. He continued to explain the filter will load up on September 14, 2014 from Michigan and will be delivered to site on September 16, 2014, Gravois will come the same day. Lou Lapaglia asked if there are any questions. 6lpage 0 July Term Thursday, August 28, 2014 8:55 AM r III. Adjournment The meeting was closed at 3:08 PM · The scheduled agenda for Thursday, August 28, 2014, was completed and the Commission adjourned and will reconvene Thursday, September 4th, 2014. The courthouse will be closed on Monday, September 1st, 2014, in observance of the Labor Day Holiday. -*.-I LAia*lia Presiding Commissioner, Lou Lapaglia 0 Ray Weter Eastern Commissioner, Ray Weter bameR Western Commissioner, Bill Barnett D 71Page J 2.4.a 0, CMEISTIAN COUNTY Lou Lapaglia Presiding Commissionei - COMMI@6ION Bill Barnett leo W. Chuidt arect, Doom 100 Western Commissioner Ozirk Miagouri 65?21 Ray Weter Phone: 417-581-2112 • Fax: 417-581:5324 Eastern Commissioner August 28, 2014 Kelly's Police & Tactical Supply Franks Uniforms, Inc. Attachment: uniform bid renewal (1828 : Bid Renewal.Uniforms for Sheriffs Department) Brian Jones Allen Smith 1320 W. Sunshine 532 E. Walnut Springfield, MO 65807 Springfield, MO 65806 Reference: Uniforms for Christian County Sheriff's Department 0 Dear Mr. Jones and Mr. Smith, The Christian County Commission voted today to renew the bid for uniforms for Christian County Sheriffs Department employees. Last year our bid included the option to renew for another year, therefore consider this letter notification that we voted "yes", to renew for an additional term. We look forward to continuing our business rei¤tionship. Sincerely, L -6 44'027<. A-AQUah/WIi- if--- Loulapaglia Bill Barnett Ray Weter Presiding Commissioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov O Printed on Recycled Paper Packet Pg. 8 493 42.6.a BEREAVEMENT LEAVE, Upon the death of a husband, wife, child, step-child, parent, brother, sister, mother-in-law, father-in4aw, daughter-in-law, son-in4aw, grandchild, grandparent, uncle, aunt, nephew, or niece, an employee mdy be approved for up to three days ofpaid bereavement leave. When extenuating circumstances exist, the departmental supervisor and/or Elected Official may extend the time without pay for up to two weeks. One day ofpaid leave may be granted for the death of a brother-ill-law or sister-in-law. When extenuating circumstances exist, the departmental supervisor and/or Elected Official may extend the time without pay for up to one week. Qualifying part-time employees participate in Bereavement Leave benefits as referenced Attachment: bereavement leave policy (1830 : Bereavement Policy Amendment) under part-time status. Non-qualifying part-time employees are not eligible for Bereavement Leave benefits. For auditing purposes, the employee's relationship to the deceased should be noted on the employee's timesheet for the leave day(s) requested. Obituary information is required to dstablish eligibility. CITIZENSHIP LEAVE Christian County Government employees, whose work or personal schedule prevents exercise ofthe voting franchise, may be granted leave during work hours to cast their ballot. 0 Christian County Government employees, called for jury duty in Christian County will receive their regular pay during their time of service, provided the juror fee and mileage payments are returned to the county. Qualifying part-time employees participate in Citizenship Leave benefits as referenced under part-time status. Non-qualifying part-time employees are not eligible for Citizenship Leave benefits. Christian County Ggvernment employees, who are members of the military reserves, will be granted paid leave up to 120 hours, per year as provided for under Federal and State Laws and Regulations. Application for military leave should be made in writing prior to the scheduled date and include a copy ofthe official activation orders, ifpossible. For call-ups of an extended period, county pay does not continue beyond 120 hours, but a position in Christian County Government, of equivalent level, will be preserved for the employee. LEAVE WITHOUT PAY An employee may submit a written request to their department supervisor for a leave withoutpay status. The department supervisor should forward a copy ofthe granted request to the payroll department. Generally leave without pay may be granted to an employee, for a period not to exceed three months. It is intended that an employee use this request for leave, only in situations of extreme circumstances. In cases of extreme circumstances an employee may at their own expense continue any medical insurance coverage eun·ently provided by the county, under COBRA provisions, for amaximum of 18 months. No other benefits will accrue during this leave without pay. (Clarified Bereavement policy 08-21-2014) 0 Employee Manual Adopted May 29,2011 I6 Christian County Government Employee Handbook Page Packet Pg. 9 2.6.a 0 Christian County Government Bereavement Leave Form Paid Leave For 1 Day 2 Days 3 Days Attachment: bereavement leave policy (1830 : Bereavement Policy Amendment) Employee Name: Relationship to the Deceased 0 Supervisor Signature Date Please Attach Documentation CE:c: Obititary ftom Newspaper, Paniplet fr·* om service, ek) Documentation Must Be Tumid In To the Payroll OHice By 10:00 a.m. Monday Prior to Payroll Packet Pg. 10 1 1 2.11.a 0 RIVER DOWNS WEST Progress Report August 28,2014 I NIP- June 23,2014 I Contract is 120 consecutive Calendar Days 0 66 days into contract Attachment: Riverdowns Progress Repot 8-28-14 (1835 : Riverdowns Update) 0 Items per contract completed, or soon to be underway; 1. Pay request #1, and #2 have been submitted for payments 2. Sludge in field area is now cleaned up and removed from site 3. Blower rehabilitation is ongoing 4. Concrete channel for UV disinfection and Parshall Flume is constructed 5. Disinfection equipment has been delivered to site 6. Test fitting of Equipment has occurred 7. Grouting channel to width ofUV lights and Parshall Flume now complete 0 8. Pad for Tertiary Filter to be dug tomorrow the 29th ofAugust at River Downs 9. Pad for Gravois Mills Plant to be dug 1st week of September at River Downs 0 Contractor has supplied updated project time line today I Pictures supplied ofprogress at Site 0 Questions? 0 Packet Pg. 11 -- 2.11.a 0 Week 9 excavate f6r tertiary filter Week 10 Pour pad for tertiary filter and generator. Excavate for package plant. Week 11 Pour pad for package plant. Week 12 Process package plant (Gravois Mill) Week 13 Tertiary filter to be delivered Pick up scheduled for 9/15/2014 Attachment: Riverdowns Progress Repot 8-28-14 (1835 : Riverdowns Update) Install package Plant Generator scheduled for delivery Week 14 Flow equalization and bring everything online. 0 0 i Packet Pg. 12 MEETING All ENDEE.'5 Note: We request the following information in case we need to contactgou. Than! 4.) l 9 SECONDER: 1 Lou Lapaglia,-Presiding Commissioner ' -- ·; , P F h AYES: 2 :ntt Lou Lapaglia, Bill Barnetto 661 4'6 2 1 b e ded: ABSENT:·, + i Ray Wlter b je ¢ 4 -' . '13 . Motion/Vote - 9:30 AM Senior Citizen Service Fund Appointment - Board Appointments-Charles Grove & Keith Robinette The meeting was attended by Commission Secretary Julia Maples. The Cordmission met to appoint Charles Grove and Keith Robinette to the Senior Services Board. Lou Lapaglia entertained the motion to approve Charles Grove and Keith Robinette to Senior Service Board. Both are re-appointments. Terms expire August 1, 2017 RESULT: ADOPTED [UNANIMOUS] D MOVER: Bill Barnett, Western Cohimissioner ) 6 9 G SECONDER: 4 Lou Lapaglia, Presiding Commissioner c AYESr i <* Lou Lapaglia, Bill Barrett 7 0 ABSENT: Ray Weter 10 . D 925 AM July Term Thursday, September 4 2014 III. Adiournment The meeting was closed at 9:35 AM The Commission is adjourned until Monday, September 8, 2014. 4964 Presiding Commissioner, Lou Lapaglia Qa-A lt>i:L I Ray Water Eastern Commissioner, Ray Weter ill Bainat Western Commissioner, Bill Barnett r- 0 21Page *3*29 0 -,- <- CHI) I&TIAN COUNTY Lou Lapaglia Presiding Commissione .. /Vill lil fri IF - COMM[6NON Bill Barnett 100 W. Churdl arect Qoom leo Western Commissioner Ozatic Migaari 65721 Ray Weter Phone: 417-581-2112 o Fax: 417-581=5324 Eastern Commissioner Sept 4, 2014 Keith Robinette 140 Dakota D Ozark, MO 65721 - Dear Mr. Robinette, The Christian County Commission voted to reappoint you to the Senior Services Fund Board. Your term will end August 1, 2017. We appreciate your service to Christian County Seniors! . Sincerely, UAG Unt. but' Ajoufull 4496+ C<, vrq Loulagglia)* U Bill Barnett Ray Weter Presiding Commismoner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountymo.gov * Printed on Recycled Paper *ME*Jet Fg·lmt ;41 1 CH-1216TIAN UU U.NZY Lou Lapaglia r A MT /1 /-T T-1 Tr·Ill T Presiding Commissionei -1-Im.=1 COMMI66ION Bill Barnett 100 W. Chumi arect, Cloom 100 Western Commissioner Ozark Magari 65721 Ray WeterAttachment: Robinette-Grove Senior Service Board (1839 : Board Appointments-Charles Grove & Keith Robinette) Phone: 417-581-2112 • Fax: 417-581-5924 Eastern Commissioner Sept 4, 2014 Charles Grove 1205 South 17h Street Ozark, MO 65721 Dear Mr. Grove, The Christian County Commission voted to reappoint you to the Senior Services Fund Board. Your term will end August f, 2017. We appreciate your service to Christian County Seniors! ' Sincerely, %,ie 6**4 Obtercl- Lo*i Bill Barnett Ray Weter Presiding Co SS ioner Western Commissioner Eastern Commissioner 0 Website: www.christiancountymo.gov Email: countycommission@christiancountylno.gov r,wRackeupa/4'UM * Printed on Recycled Paper ,€, , fl naa,:de*4**tr E Pi,FC Christian County Commission 100 West Church S Room 100 3 Ozark MO 65721 Iuly Term http://ChristianCounryMO.iqm2.com - Minutes - Monday, September 8, 2014 8:40 AM The Christian County Courthouse L Convene 1 The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia AttenddiNdEd: 7 - - 9, 3,--- 7,7' 7?IrritiC·f.3,-- .ilf 9 -7 0 - ,SM*i!57-f .i -Affied-d JE Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:50 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 3 The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met to approve the minutes for Sept 4, 2014. Financials Sept Sales tax court order 381178.94 ray bill RESULT: ADOPTED [2 TO 0] . i . 2 - MOVER: Bill Barnett, Western Commissioner £ SECONDER: Lou Lapaglia, Presiding Commisdioher 6 9 It z AYES: Lou Lapaglia, Bill Barnett = c ABSTAIN:;- J -Ray Weter Motion/Vote - - approve Sales Tax Court order 9-18-2014 The meeting was attended by Commission Secretary Julia Maples. Lou entertained the motion to approve the sales tax order 9-8-2014. RESULT: f.c ADOPTED [UNANIMOUS] 0 P MOVER: Ray Weter, Eastern Commissioner L 9 SECONDER: 1 Bill Barnett, Western Commissioner. h h 1 IN 1 1, 1 AYES: i ,r Lou Lapaglia, Ray Weter, Bill Barnett_ 4 3 Motion/Vote - 9:00 AM Beth Schaller with MoDOT Discussion - Monthly Update 3 The meeting was attended by Commission Secretary Cheryl Mitchell and Planning and Development Administrator, Todd Wiesehan. July Term Monday, September 8, 2014 8:40 AM The commission met with Beth Schaller to update them on MODOT issues. Beth updated the Commission on the construction at Cheyenne and CC. They are on timeline of the 17th. On 65, the overlay on the southbound side is basically done. There are some guardrail issues they are still working on. It is supposed to be done in the next week. Highway 14 is basically done. They are still doing ADA sidewalk upgrades in Ozark and Nixa. They have to have a smooth surface which is maintainable. That is it on the construction side. They will have the interchange that will be bid out this fall and actual work will start 1st of year. Lou said it looks like it may be delayed. The finishing will be 8- 12 months later. Beth asked the reason. Lou said there was a problem on the design work provided by Great River. Spencer is withdrawing the design contract and Dan Salsbury will pick it up at no cost and will finish the design. They are going to completely start over. The other projects of note are the bridgework by Springfield stockyards. It should reopen in mid November. The Ramps are open now and will be closed and detoured for about a month. The 65 bridge at Farmers Branch has moved traffic to the new lane and th@y will be fully removing the old bridge. On the maintenance, they are still doing patching and will be doing the final mow out for the year. It won't be any extensive mowing. Grass they will leave it but if it is brush they do herbicide control and if that doesn't work they will mow. Along the line of money, they will be focusing on maintenance and will still do the cost shares. There will be no new cost share funds. The City of Ozark is trying to get a permit for a right turn lane at NN and Jackson. Lou thanked her for the monthly updates. Motion/Vote - 10:00 AM Barb Stillings-Circuit Clerk Discussion - Salary Commission Meeting The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Recorder Kelly Hall, Assessor Danny Gray, Auditor Sam Yarnell, Collector Ted Nichols, Sheriff Joey Kyle, Circuit Clerk Barbie Stillings, Donna Osborn, Headliner News. Lacey Hart. Clerk Kay Brown. Prosecutor Amy Fite by phone. The Circuit Clerk needed a motion for Chairman. Kay Brown made the motion to elect Ted Nichols. Joey Kyle seconded. Bill Barnett made a motion for nominations to cease. Lou Lapaglia seconded. Circuit Clerk Barbie Stillings turned the meeting over to Ted Nichols. Kay presented Ted with a financial report from 2013 and 2014 and the assessed value of lbillion,69 million. Out of 13 elected officials we have 11. We are missing Public Administrator Ken Davis and Coroner Brad Cole. The primary objective js to take care of the salary of people elected in 2012. According to statutes we need to have a meeting prior to October to set salaries of those elected in 2012. Kay has salaries for everyone 0 based on 1st class status and will get signatures. Sam Yarnell made the motion that the salary of each office holder as January 1, 2015 being in the offices of Eastern County Commissioner, Western County Commissioner, 21Page July Term Monday, September 8, 2014 8:40 AM Sheriff, Assessor, Treasurer, Public Administrator, Coroner, and Surveyor shall receive 100% of the maximum allowable compensation as first classification of non-chartered county per county's assessed valuation as allowed by law 50.343. The salary of the office holder shall be tied to the schedule as set out in statue 50.343.1 RSMO and the salary shall be 100% of the "maximum allowable compensation" and as set forth by the set schedule outlined in statue. The salaries to be effective January 1,2015 for all officeholders including officeholders elected in the 2014 election. The motion passed with 9 yea votes, 2 no votes, and 2 absent. Roll call vote Karen Matthews votes no. The people have turned down two tax issues and the county needs the extra money and Karen said if we don't get it we will have to lay people off. Taxpayers are still struggling so she votes no on increase. Amy Fite vote yes, Joey Kyle yes, Ted Nichols yes, Kelly Hall yes, Kay Brown yes, Danny Gray yes, Lou Lapaglia yes, Bill Barnett yes, Ray Weter no, Sam Yarnell yes, Brad Cole and Ken Davis absent. Any other discussion - Kay asked about the coroner wages. They are set by Statue and are considered part-time. Eastern and Western Commissioner make $2000 less that Presiding. Kay needs to have all review salaries and sign off form. Joey made the motion to adjourn Sam Yarnell seconded. A roll call to adjourn was done at 10:30 a.m. Motion/Vote - 11:00 AM Joey Kyle-Sheriff 3 Discussion - Budget Discussion The meeting was attended by commission secretary Julia Maples, Brian Cathey, Rod Wells, Rance Duffy, Lacey Hart and Donna Osborn, Headliner News. The commission met with Sheriff Joey Kyle regarding his budget for this year. The sheriff said he received an email from Sam a couple of weeks ago regarding what she thought they needed to do. For the last two weeks he has been going over everything with Brian and except for Federal Forfeiture which needs to be amended all other costs are fixed and there are no cuts. They are on the cusp of sticking to the exact figures for expenses that were approved for last year. Lou said the first thing is if they don't have enough money going into the last 4 months how are they going to go into 2015. Joey said the money is not there but the expense is. He can't reduce the number of inmates in the jail. It is only going to get more expensive. Lou ask Sam for recommendation. The revenues were totally blown up for 2014 and that is what got them in trouble. $365,000.00 this year. They are being held accountable by the fact they don't have as much money as they budgeted for. Lou said it is not the expense part it is the revenue that is killing them. Joey said we are being held by the civil service fees of $50,000 and don't get any of the rest. The county is getting anything over. Lou ask how much are we talking about for 4 months. Joey said hardly any. It is the principle. Bill said why is that down. Joey said in the best of times it is only $125,000.00. You are missing the point. They are looking at subbing out transportation. That will put more staff in the jail. They need more people and earlier Lou told them to hire one more because by the time you train them you will have lost more people. Joey said he is getting cross signals. Sam wants 0 him to reduce the budget $200,000.00 and Lou is telling him to hire more people. Lou said that is not true. He is trying to get the jail to play catch up. They are taking the people out of transportation and into the jail to bring them up to standards. By using 31Page 0 July Term Monday, September 8, 2014 8:40 AM the Workforce program, we get two people for the cost of one. Brian says they are $147,000 behind the projected budget. They have servers that were not planned. There is $1.239 million in the building bond fund. If they can use part of that it still leaves $1million or $800,000 and it will be more money before the payment is due. We will have a catastrophe. They have 18-20 patrol guys total and are constantly short staffed. The budget is so lean they only have $350,000.00 to work with. They will have to lay off people and you don't want them to lay off people. It will effect the whole county. The crime rate will go up. If we get the budget cut we will lay off people. Ray asked if the building had been paid off and that money was available would we be having this conversation. Joey said yes. The county is growing and the costs are increasing. 1.6 million each year. They will be looking at 6.5million budget in 2020. That is saying we can take it from other parts of the county and put it to the sheriff. Joey said that is not accounting adding more people and building a new jail. Ray said they had a meeting a couple of weeks ago and the sheriff had a proposal that the commission should consider down the road. The way the conversation is going the revenue generated from that proposal isn't adequate. In 2020 we will just be skimming the surface. Lou said keep in mind the law enforcement tax goes to other places than the sheriff. The need is now and if we don't move the Prosecutor out soon, you will have to do it in 2016 to get ready for 2017 and there is not 3 any money to do it. Our income is good but the dollars are not there because everyone runs to Greene County and Branson. Ray said in the meeting he had with the Sheriff and Rance they should be talking about their proposal, but not today because we are talking about the budget today. If we are going to deal with issues in 5 years we need to start today. Sam said everywhere you go all counties have a jail problem. The close counties should buy a community jail and let professional people take care of it. Joey said from an economic standpoint you are right. From a legal issue the some counties had to take it back. Ray said he would go down the same road as Juvenile has gone. If you contribute to the cost and supplied your share of personnel, wouldn't that be a better solution than commercial. Joey said that would be something you could look at. A regional jail, but anyone that puts someone in there will have to pay. Lou ask if he has talked to any ofthe cities. Joey said he has talked to Steve Childers. The bills will go out in October. Ray said if we come back Thursday and discuss what we talked about in revenue with Rance. Ray asked if right now can we cut $200,000 from your budget or can we come up with some money from somewhere else. Joey said $150,000 if they use their numbers. Lou said keep in mind that will carry over into 2015. This year we have put in 1.4 million and next year they would have to start with 1.8 million to get by. Lou said lets look at the training again and Joey said the training keeps the lawsuits down. If we move the administration out into the training area that will be a domino effect. Lou said if we didn't have the building we could take that money and use it for something else. Joey said that discretionary money was set aside for the Sheriff to spend as they need it. If we use it for the budget it reduces his ability to buy cars. It is the pay, if you 0 pay the overtime and hope you don't have to pay out the comp. time. Bill said if you pay the comp time and put someone on salary, that pays his comp time out and he doesn't , understand why you do this. Joey said that is why we are such a revolving door because 41Page 0 8:40 AM July Term Monday, September 8, 2014 the people don't get paid well and they get treated like crap. Ray asked what his projections for next year are? To stay flat. Are you going to take a percentage increase. Joey said he would guess he would need the increase. Even with the loss of county inmates going up 6-7%.Sam asked will$200,000 get you through. Bill ask if we get that now then nextyear will you need more. Sam said after we pay off the $1.2 million that will release some money, but everyone wants some of the extra. We have one more payment of $70,000 interest. And then $1.1 million next year. Last month COLE didn't dip into sales tax. Brian said he is showing there will be almost $800,000 left. Sam said remember the first 6 months is the heavy load. In 2005 COLE was 49% of the budget. Last year it was 34%. Lou said his suggestion today is for Ray to work with Brian and the sheriffand see what they can come up realizing what we do in 2014 will reflect on 2015. They will continue this on Thursday and give the commission their thoughts. Brian said they started at $400,000 and they are down to $150,000. Ray asked if there is a reason they can't make a decision today on what we need to do. Joey said if they don't reduce the budget that is they will need a building bond transfer. If we kept that budget they have now they would be over. Motion/Vote - Christian County Commission Discussion - One or More Commissioners May be Attending Oacac Advisory Board Meeting. 204 E. Elm, Ozark, Mo III. Adjournment The meeting was closed at 11:45 AM The commission is adjourned and will reconvene Thursday, September 11, 2014. Lou 1296glia Presiding Commissioner, Lou Lapaglia Qa_*t lt)£AA. K Ray Weler Eastern Commissioner, Ray Weter t 51Page 0 July Term Monday, September 8, 2014 8:40 AM ' --11*111.gli* Bill Barnett Western Commissioner, Bill Barnett D D 61Page :ilms u.....4/4 0 CERTIFIED COURT ORDER # 09-08-2014' The Tredsurer is hereby ordered to pay the following entities: 2014 # 332 Road Sales Tax September 2014 Term . 2014 SALES TAX #332 .. Redlpt #25100 1 - --- September/5/2014 Al.18-11111Clli. 0-0--AU I- Wil=/ LUA WWUIL Wiuil 1.U,1 . Appl viu 1,1.11-.we .1 111,411-114.9, SALES TAX #332 RECEIVED 3381,178.94 ' CKS COMMON ROAD 1 . 30.98% $118,089.24· 301-420-209 COMMON ROAD 11 80.39% $115,840.28 302-420-209 1 1 COMMON ROAD i j BUDGETAPPORTIONMENT $17,708.33 301-420-209 , COMMON I TOTAL ' $135,797.57 COMMON It TOTAL $115,840.28 AMOUNT TO REMAIN IN POOL $129,541.09 ¢*4+54 -2. Presiding Comm:s19(ler, Lou Lapaglia E©EIVE -A 022 6*7L SEP : 2 2014 CHRISTIANCOUNn'mEURER VLL 0 /z:/0 Western Commissijner, Bill Barnett KARENMATTHEWS -ty)1 Eastern/Commissioner, Ray Weter IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said Commission, w:2 05 F{}A at my ·office in Christian County this, the 8th 0 22,2 day of September, 2014. KAY i.;b<-A':.·.1 nowN'rt Cl.21'?K /1 104mvL a£1,6 · 0% C . V Clerk' of the Chri , County Commission Packet Pg. 7 1- --- *in' -7 ' 1 2, 324&a 0 REPORT OF CHRISTIAN COUNTY SALARY COMMISSION The salary commission for the County of Christian, State of Missouri, hereby certifies that pursuant to Section 50.333 and 50.343 RSMO., it met on the 8h day of September, 2014, to establish compensation for the county offices of Eastern County Commissioner, Western County Commissioner, Sheriff, Assessor, Treasurer, Public Administrator, Coroner, and Surveyor to be paid to such officers, holding such office on January 1, 2015. The salary commission reports that the salary of each office holder as January 1, Attactment: salary commission (1842 : Salary Commission Meeting) 2015 being in the offices of Eastern County Commissioner, Western County Commissioner, Sheriff, Assessor, Treasurer, Public Administrator, Coroner, and Surveyor shall receive one hundred percent of the "maximum allowable compensation" as first classification of non-chartered county per county's assessed valuation as allowed by law 50.343. The salary of the office holder shall be tied to the schedule as set out in statue 50.343.1 RSMO and the salary shall be 3 100 percent of the "maximum allowable compensation" and as set forth by the set schedule outlined in statue. The salaries to be effective January 1, 2015 for all officeholders including officeholders elected in the 2014 election. The motion passed with 9 yea votes, 2 no votes, and 2 absent. The salary commission for Christian County hereby certifies that it has met pursuant to law to establish compensation prior to becoming first classification for county officers holding office on January 1, 2015. The salary commission report that there shallbe county officer'ssalariesat theone hundred percent of the "maximum allowable compensation" for first classification county. «1 (411> Ted Nichols Chairperson Christian County Salary Commission 0 0¢49.K#trpil:4:.. 7 01· Atip Christian Counly Commission 100West Church St, Room 100 Ozark;MO 65721 Iuly Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, September 11, 2014 9:55 AM The Christian County Courthouse L Convene , The meeting was called to order at 9:55 AM by Presiding Commissioner Lou Lapaglia Attehtlde'NKALV' ,- I. -3-r -Ft - 7 TTitidi 3-0* ' - -'733: i- Statisll. 1 1(OriVedr Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norma Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present 1 IL Agenda Motion/Vote - 9:55 AM Kay Brown-County Clerk 0 Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Steve Eoff, Spencer Jones and James Sutton from Great River, and C2 Supervisor Brent Young. The commission met to approve the minutes for September 8, 2014 and the amended minutes of August 21, 2014. · Commissioner Lapaglia entertained the motion to approve the above minutes. There are no financials. RESULT: ADOPTED [UNANIMOUS] , 8 1 1 MOVER: i Ray Weter, Eastern CoMmissioner j + F SECONDER: Bill Barnett, Western' Commissioner d r AYES: Lou Lapaglia, Rap Weter, Bill Barnett Motion/Vote - 10:00 AM James Sutton & Spencer Jones-Great River Associates Discussion - Pre-Construction Meeting-Inman Rd., Riverdale Rd., & Wilson Rd. The meeting was attended by Commission Secretary Cheryl Mitchell, Steve Eoff, Spencer Jones, and James Sutton, Great River Associates and C2 Supervisor Brent Young. The commission met with Spencer and James to go over the pre-construction for Inman, Riverdale, and Wilson roads. Spencer said James Sutton will be the construction coordinator and the contact. Steve Eoff said the steel is ordered and should be here by the 19th or 20th. Spencer 0 asked for the time table and to review the shop drawings and make sure they meet specifications. They require labor posters, OSHA and e-verify. All bonds are contained in 0 9:55 AM July Term Thursday, September 11, 2014 the contract. Traffic closures will need 7 days notice. Steve said he will do Wilson first. Brent ask for timeline to let schools know. Steve said for Wilson -l week, Inman- 2 weeks and Riverdale -3 weeks. Spencer said they are having trouble getting right of way on property for Riverdale. It is bank owned property and they are coordinating with them and don't think there are any issues. The telephone cable needs to be relocated on that property and Steve has called for a relocate. Steve said he believes Empire bank is the owner of the property, not the Oklahoma company. Steve asked who will take care of the cable and Spencer said they will contact them and it will be no cost to the county because it is in the right of way. Spencer said the pay request will be one sum at the end of each individual job. Lou asked if the culverts will all have to be made and Steve said they are all pre-cast. Inman will be set in one day. Spencer asked when to issue the notice to proceed. Steve said the 29th of September. Spencer said the only other thing they have is the tax exempt form. Steve said the only one they are using is Apac and Christian County for the concrete. Spencer said the only other thing they need to do is issue the contract. 0 Motion/Vote - 3:00 PM Joey Kyle-Sheriff Discussion - Domestic Utilities Tax Proposal & Budget Discussion The meeting was attended by Commission Secretary Julia Maples, David Driskoll, Udell Mentola, 911, Rance Duffy, 911, Prosecutor Amy Fite, Auditor Sam Yarnell and Donna Osborn, Headliner News, and Planning and Development Administrator Todd Weisehan. Lacey Hart and Steve Childers arrived late. The commission met with Sheriff Joey Kyle and Brian Cathey to discuss the Utility tax proposal and budget discussion. The first thing to talk about is the utility tax proposal. Ray said he has been working with Rance Duffy since January 1, 2014. He had dismissed it. Now we are back to talk about it. Ray ask Rance if he wanted to talk about it. As Rance was doing the research, the county sales tax rate could be applied to the purchase of domestic utilities such as gas, electric, propane, and water. It would be collected from them and be remitted back through DOR. Ray said he provided a lot of information and what the estimated cost. The $.25 rate would generate 1/4 of a million dollars. How would the order would be drawn up each on the sales tax we have, it would not all go to general revenue. Ranee said if we enacted that 1/2cent of the road and bridge it would go to them. Ray asked if DOR would send separate funds. Sam said they do that now. When the building is paid off the 1/4 cent utility tax will go into play at that time. 0. Julia confirmed that would happen. Sam said starting in July 2015 that utility tax will happen and go into building bond and the sheriff siphons off on that. Ray said the projected revenue per household was $37-$40 per year. Bill ask if that was all on the 21Page 1 1 July Term Thursday, September 11, 2014 9:55 AM taxes combined. It would be on land 1/496. Lou said the taxpayer will be paying 1/4. If we change it, the homeowner would be paying the additional charge. Joey ask if that was in addition to the sales tax. If you don't do anything what happens. Julia said out of the 5 taxes there is only 1 that goes into effect on July 15. It is not an addition. We would be collecting domestic taxes on that 1/4. Lou said the utility company will be billing the taxpayer. Brian said we will have our current stream and the utility tax will replace 1/4 cent bldg bond. Ray said looking at the chart of the counties that have the utilities tax, there are several surrounding us. Rance said the cities can also do a utilities tax and none in Christian County do this now. Julia said it is important to say the DOR does not automatically collect the tax. Ray said 6ur rate is 5.575 and there are counties that have a domestic utility rate. Rance said you are not paying any increased sales tax. You will not have a 11/4 utility tax on top of the sales tax. Steve said you are basically just taxing a new entity. Rance said it is only enacted on the quarters. Ray said if you did the 1/14 that is spread between 4. The county gets 3 and emergency gets 1. The tax is not recorded as how much is domestic utility. Joey ask Rance what he calculates his amount. Rance said $240,000.00 so the sheriff would get that twice and the roads would get 480 and county 480. $500,000 budgeted from general revenue to give to the Sheriff. $700,000 from building bond. Ray said he is thinking that all year long we have been talking about the budget. 0 Now you are telling him it is $170,000 short. Lou asked if Bill had any comments. He asked where have they cut the budget from $400,000 to $170,000. What did they do. Not driving as much and not spending as much on fuel. There is little they can do as far as controlling the jail population. Maintenance repairs, uniforms they can work on, that's $20,000. Lou ask how much is in salary and benefits that has been cut. Joey said it is a revenue shortfall not a budget overage. Lou said how much is because they have not replaced employees. Joey said $60-100,000. Lou ask if they are not going to replace them. Brian said the turnover has helped because of the hourly difference, longer time to get benefits. Joey said the amount hasn't changed, they just will not have spent it. Joey said the salary budget for next year is the same as 2014. The expenditure will be $60,000 less than what was approved. That is because of slow hiring. Lou said the reason is he did a item line proforma on building bond but he wants to remind them there are other people at the dinner table. Next year they want $900,000 from building bond. In 2016 that is a different deal because the building will be paid off so the commission will have to decide how to split it up. Lou said he has encouraged them to hire one extra person for the jail because by the time that person is trained, someone else will quit and they won't have comp time incurred. Ray said they need to get back to the domestic utility tax and the agenda. Ray said the county counsel opinion is if we did impose it we could rescind it. Rance said you could also put your own sunset on it. Ray said he doesn't understand it fully and until he does he doesn't feel like he can vote for it. Bill said he thinks Rance is the only one that understands it. Rance said he would be happy to sit with Ray and explain it. Lou said at the end of the day the homeowner will be the one who has the tax added to the utilities. He doesn't think any of the people understand that there would be another tax and he believes that you should go to the people for the increase. Do you want to postpone this so Ray 31Page 1 July Term Thursday, September 11, 2014 9:55 AM can talk to Rance and understand it better. Bill is going back and forth and he would have a hard time voting for it, he is not clear so maybe if we postpone it, he still doesn't know if that will make a difference. Ray, if you want to postpone for two weeks and meet with Rance and discuss it. That is fine with Ray because he wants to thoroughly understand it. Donna understands the tax is not a new tax just extended to domestic utilities. That extra amount of money will come back into the county and will be able to help the sheriff with his cost. If you are not going to do this, what are you going to do? Lou said before we get into 2015 he wants to see what the sheriff department can contribute to cut also. We need to get the sheriff through the end of 2014. On the other hand, when we get into 2015 there will have to be some hard decisions made and let the auditor play with the numbers to determine what he can do with 2015. Brian said as lean as we are there is no other way to cut except services. Bill said when he sees deputy cars out of the county the people don't understand why they get to do that. Joey said why is because out of $17000 dollars $700 dollars goes to the deputies as a perk. It is a means by which to make quality of life. Brian said if we have all resources in one area, we won't have any resources in an emergency. They did change the policy they can only drive within one county. Lou said we have $400,000 payroll and on February 1, 2011 we did not have 3 months in reserve. Joey said to Bill if the guys were making $25- 30,000 per year they could take that benefit away. Bill is just saying it is hard to justify with what the people are saying. Nixa and Ozark have 2-3 times more deputies on the road than Christian County. Lou said justice is a problem throughout the county with the judges, prosecutors and sheriff. Lou ask Amy if she had anything to say. There is a broad approach with regards to looking at this. The Grand jurors noted the Justice Center is undersized and couldn't accommodate growth for the next 5 years. They need to relocate the Sheriff, and Prosecuting Attorney. She believes that long term is how are you going to address these issues. Lou asked if we need a symposium with all three of law enforcement and collectively go out and sell it to the public. We are a bedroom community and we don't see a way out. Ray said he is not through with the utility tax. He.can be ready in a week to speak with Rance. He believes the sheriff is up against it and we should do what we can to help him out. The only thing stopping him is understanding it. It is not a cure all but it is a starting point. Rance said with this they can build a building and get out of the building faster than they currently can. Emergency management and 911 can move out and get into a facility. They need a short term plan. The commission took a 5 minute break. Rance and Udell left. Brian and Joey have gone over the numbers and part of it is due to the lateness of the year and the other part is, the fuel budget won't last if they stop driving today. Brian says if they get $900,000 instead of $700,000 they can make that work. His main thing is to show how it would play out if they got the 900 instead of 700. Lou ask if they are saying they could run the sheriff department if they got the extra $200,000. We are only talking about this year. Brian is showing if you take that money out, there is still enough moneyto make the payments. Lou ask if Sam had anything. She said they are going to end up giving them the extra $200,000 to get them through the end of the year. Lou wants to make sure 0 because on the revenue side in 2015 they will be down. Brian said that is why they are talking about the utility tax. Joey said they have to amend the federal forfeiture revenue for this year. Lou ask Bill if he had any questions. Lou recommends to propose 41Page 0 July Term Thursday, September 11, 2014 9:55 AM transferring $200,000 from building bond to the Sheriff as needed for the amended budget to get them through the end of the year. Lou entertained the motion to amend the 2014 budget to transfer an additional $200,000 from building bond. RESULT: ADOPTED [UNANIMOUS] 4, 14 0 MOVER: Ray Weter, Eastern tommissionet j SECONDER:* Bill Barnptt, Western Commissioner i AYES: Lou Lapaglia/Ray Weter,Bill Barnett III. Adjournment The meeting was closed at 4:15 PM The Commission is adjourned until Monday, September 15, 2014. ar 0 LoutaliAlia Presiding Commissioner, Lou Lapaglia Qa-. IDIAL Ray Waer Eastern Commissioner, Ray Weter &112 Bo"*t·- Bilt Barnett Western Commissioner, Bill Barnett D 51Page Christian County Commission 100 West ChurchSt, Room 100 Ozark MO 65721 July Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, September 15, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Atietidde Niml@'TF F. Ffe; lpAY -7-Kied--24 -3 7 -10 ytistatiis·,T 8 Arki#*a, 1 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met to approve the minutes and financials. There were no minutes or financials to approve. Motion/Vote - 9:00 AM Todd Wiesehan-Planning & Development Discussion - Planning & Zoning Conference Room Renovation Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Todd Wiesehan to discuss the Conference Room Renovation of the Planning and Development building. Lou Lapaglia told Todd to proceed to see if they could have their own conference room for the Planning and Development building. Todd said they got two bids, one for $8630.00, and the second was for $4300.00 the lower bid was from Devan and part of that included moving two hvac vents and they could utilize the maintenance man Kenny Coates to move that. They can use the existing carpet tile they have. They hope to complete by the end of November to mid December. They will have extra space because Unda will be retiring. They can accommodate P and Z meetings, hearings, building inspection meetings, road department meetings, and Stacy Burks may need a place for a listening post. Lou Lapaglia asked if they will be able to keep this in the 90 day time frame without bidding. Mr Wiesehan asked for quotes and received only two bids. Lou Lapaglia entertained the motion to approve the quote for Devan to do the construction for the conference room. l i 0 July Term Monday, September 15, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] , 4 3 - 0 f 9 1 MOVER: '* Bill Barnett, Western Commissioner go § SECONDER: Ray Weter, Eastern Commissioner 3 V ..17 9 6 AYES: , 7, - C Lou Lapaglia, Ray Weter, Bill Barnett 3 9 3 12 - V h Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of Way-N. Weaver Road-Ozark Special Road District The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Todd Wiesehan Planning and Development Administrator to accept the right of way for N. Weaver road for Ozark Special Road District. Todd has the conveyance of right of way for Ozark Special Road District from the Pattersons on North Weaver Road. Lou entertained the motion to approve the right of way for conveyance for North Weaver Road. :RESULT: 1 CAp ADOPTED [UNANIMOUS] 1 .4 MOVER: ' t * Ray Weter, Eastern Commissioner - 0 2 SECONDER: 3 Bill Barnett, Western Cpmmissioner € + 1 0 AYES: h u Lou lapaglii Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 9:33 AM - The meeting is adjourned until Thursday, September 18, 2014. a ou) ir*UL Lou lag'glia Presiding Commissioner, Lou Lapaglia Qa. WiL i Ray miei:- D Eastern Commissioner, Ray Weter 21Page 1 0 July Term Monday, September 15, 2014 8:55 AM Bili-Barhett Western Commissioner, Bill Barnett 3 ... 0 1 31Page ./6 -/.£* 123:Al Christian County Commission 100 WestChurch St, Room 100 0, *gE Ozark, MO 65721 Iuly Term http://ChristianCount,MO.!qm2.com - Minutes - Thursday, September 18, 2014 9:40 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:40 AM by Presiding Commissioner Lou Lapaglia #Attdhdi*NELFR-ebtz.€1 95380'%933&39rritle.I tify -K-,% .-Zi 333statu-g:.y ·JWArriVed!9 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Absent Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The commission met with Chief Deputy Clerk Norma Ryan to approve the minutes for September 11th and 15th. Lou Lapaglia entertained the,motion to approve the above mentioned minutes. There were no financials. -6,##ptr#.a#r' 1/&4425*- RESULT: - ADOPTED.[UNANIMOUS] - MOVER:f 2-_a'·Ray Weter, Eastern Cbmmissioner f -7 --0 - .- 21 'a ty 4 14 1 2 4-Ir - . - -3%335*37%1ttitt-t SECONDER: 1,6 Bill Barnett, Western Commissioner AYES.*fifiTC_312u tapgljaiRay Wete7, Bill Barnet€174-33 COf f- 7 - H .-4 'Sfitu d - · - AMIEe'dli Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve minutes for September 18, 2014 and financials under Court Order #9-22-2014 for Cart Money in the total amount of $128,997.50. Presiding Commissioner Lou Lapaglia asked for a motion to approve. RESULT: ADOPTED [UNANIMOUS] . L MOVER: 3 Bill Barnett, Western commissibner i SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett i , Motion/Vote - 9:00 AM Danny Gray-Assessor Bid Opening - Bid Opening-Assessment Lists Printing & Mailing The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Assessor Danny Gray to open bids for Assessment lists printing and mailing. They received one bid from Edward J. Rice. The bid was for $ 25,817.98 for first mailing, second mailing for $3,676.43 for a total $29,494.41. Danny wants to look this over and make his decision October 2 at 9:45am.There are two options, one is for envelopes for a total of $30,536.58 which is how it has been done the previous years. The first option was for postcards. 4 D Lou Lapaglia entertained a motion to approve the decision to postpone this until October 2, 2014 at 9:45am. 0 July Term Monday, September 22, 2014 8:55 AM RESULT: G ADOPTED [UNANIMOUS] t "- i -13 MOVER: ' Ray W;tel, Eastern Commissioner IN -1 ' i A i. I Z Q D 9, 61.3 1 SECONDER: 1 .Bill Barnett, Western Commissioner« i :9'K.1,149[1 AyES: e ·' . Lou Lapaglia, Ray Weter, Bill Bamettl " . 7 2 ..f . 11 1 Motion/Vote - 9:20 AM Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of Way-W. Dewberry Road-C-2 The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Planning and Development Administrator Todd Wiesehan to accept the Right of way for W. Dewberry Road for C2. Todd Wiesehan presented the commission with a right of way due to a parcel split. Lou Lapaglia entertained the motion to accept the right of way for Dewberry Road. RESULT:, , ADOPTED [UNANIMOUS] . ' f i- 12: t' t>' f14 : .6, ,' <, MOVER: Bill Barpett, Western Commissioner '· tiv,j 1 -:0 - ·, n i f• 1' . u '¥; M J® r' SECONDER: Ray Weter, Eastern Commissioner ·- -94 q Er.0 AYES: tou Lapaglia, Ray Wetor, Bill BArnett' 4 5.4' III. Adiournment The meeting was closed at 9:22 AM The commission is adjourned until Thursday, October 2, 2014. 41 Lou Laglglia Presiding Commissioner, Lou Lapaglia i 'DIL Ray Waer Eastern Commissioner, Ray Weter 2-IPage n July Term , Monday, September 22,2014 8:55 AM Bill"Bat'bett Western Commissioner, Bill Barnett 0 n 31Page 1 Christian Counly Commission 100 West Church St Room 100 0 Ozark MO 65721 July Term http://ChristianCountyMO.iqm2.com -Minutes - Thursday, October 2, 2014 9:40 AM The Christian County Courthouse L Convene The meeting was called to order at 9:40 AM by Presiding Commissioner Lou Lapaglia & i ' B - Staits 4 LArrWed 8 3 1Attendee NartiE -- 7 - 33 :7, . - if Titli 1? -" . .-. . ' Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:43 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials f» The meeting was attended by Commission Secretary Cheryl Mitchell and Sheriff Joey Kyle. The commission met to approve the minutes for September 22, 2014. There are no financials to approve. Commissioner Lou Lapaglia entertained the motion to approve the minutes. RESULT: ' ADOPTED [UNANIMOUS] 1 f 1 MOVER: , ,: Ray Weter, Eastern Commissipner SECONDER: Bill Barnett, Western Commissioner o 6 AYES: 4 loulapaglia, Ray Weter, Bill Barnett v Motion/Vote - 9:46 AM Danny Gray-Assessor Bid Decision - Bid Decision-Assessment List Printing & Mailing The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Joey Kyle, P&D Administrator Todd Wiesehan. The Commission met with Assessor Danny Gray regarding the decision for the assessment list printing and mailing. Danny recommends accepting the bid from Rice for $ 30,536.58. Commissioner Lapaglia entertained the motion to accept the bid from Rice. 0 0 July Term Thursday, October 2, 2014 9:40 AM RESULT: i 4 ADOPTED [UNANIMOUS] MOVER: k * Ray Weter, Eastern Commissioner k SECONDER: Bill Barnett, Western Commissioner 1% 8 1, 4; r AYES: . ' Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:53 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Country Meadows Road C-2 The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen Matthews, Recorder Kelly Hall, and Auditor Sam Yarnell The commission met with Planning and Development Administrator Todd Wiesehan to accept the Right of Way for Couhtry Meadows road into C2 road department. It is an additional 5' from a lot division from the Frerking's. Commissioner Lapaglia entertained the motion to accept the right of way for Country Meadows road into the C2 road department. RESULT: ADOPTED [UNANIMOUS] 3 4 MOVER: Bill Barnett,kWestern Commissioner e SECONDER: Ray Weter, Eastern Commissioner AYES: , Lou Lapaglia, RayWeter, Bill Barnett r. 0 0 Sam Yarnell-Auditor Motion/Vote - 10:00 AM Discussion - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Recorder Kelly Hall, Amelia Wigton Community Publishers. Lacey Hart arrived late. . -- The commission met with Auditor Sam Yarnell regarding the budget discussion for 2015. Sam started with the Building Bond retirement. This fund should have 20% of gross revenue in reserve. Sam estimated 1.7 million revenue but we have to pay off the bldg. County revenue is line by line. Sales tax is estimated 3,418,000 for next year. Other revenues were discussed, child support, Christian County Road study, arra grant, voca grant, juvenile, Payment in Lieu of taxes and Civil Process. The Collector fees will drop to $369,000. Public administrator fees will drop and the Recorder. Expense reimbursement election will drop for next year. The collector will drop to 2 full time and have part timers. That saves in benefits. So his payroll budget will drop to $160,000 which is $23,000 less and he is not going to reimburse the county for the third employee. More departments need to think about part time people. Rental fees for 911 will be left flat. Before we get started on county operations we need to talk about employees. Last year we paid 14.6% on gross wages for lagers and it will drop to 13.2% for next year. When Trevor lays out insurance, we might as well think about the 20% that the commission capped. Lou says he hopes it doesn't come to the 20%. Sam said we don't know where we will be on insurance, but on workers compensation the road departments and sheriff department will be raised by 20%. 21Page July Term Thursday, October 2, 2014 9:40 AM County operations budget was discussed. Planning and Development is losing and employee. Lou said they will probably have to have a part time person to rotate as a fill in. Lou asked when they get the certificate for Ms. Beadles we will think about combining Cl and C2 because she will have control. Sam thinks her wages need to come out of the road pool. Ray wants to be comfortable that the special roads will be getting some benefits if we put her wages there. Auditor Yarnell said this is just a starting point. Lou said we are running 7% ahead. Sam said we are basically running a flat budget for next year. Treasurer Matthews asked for the final date for the budget. Commissioner Lapaglia said 14 days before the 31st of December. Karen Matthews asked if that was per Statute. Sam Yarnell said we are still operating under 2nd class. The Statute says we need to lay the budget for 2 weeks. Motion/Vote - 3:00 PM Travis Tucker & Mel Eakins-Great River Associates Discussion - Riverdowns West N. I. D. Pay Submittal, Change Orders & Update The meeting was attended by Commission Secretary Julia Maples, Robert Meredith, Meredith Excavation, Travis Tucker and Spencer Jones with Great River and Doug Twigger. The commission met with Spencer Jones from Great River Associates regarding Riverdowns West NID pay submittal, change orders and an update. Travis Tucker presented the commission with the change orders. The contract was $336,000 and the change orders are over 10% and Mr. Lapaglia would like an explanation regarding the enormous increase. Robert Meredith said that is an either or, not both. Ray said you talk about 4 change orders and he sees 2. Change order 2 is for the $24,000 which is to sandblast everything below the mark originally marked. That was one option. Change order 3 is to do a point repair for rust spots for $12,500. They have consulted with the engineering firm and they said the paint repair is all that is needed for this job. The paint is a high dollar quality that should be good for 50 years. Ray said where the metal is exposed is it surface rust or is it pitting? It had to be scraped for transportation to get rid of the loose paint. It is nothing major. Lou said the rust will deteriorate and continue to get worse. Travis said there will be cathodic protection put on this plant and wires ran to the existing points. Part of the corrosion is positive and negative charges. Lou said he is most surprised that the experts didn't look at this when it was underground and catch this. Maybe we should have gone further. Picture 9 in the packets and 8 you can see the rust line that is visible and if you would have dug below those points of 1 and 2 they wouldn't have found it. And there would have been a cost 31Page 1 (1 July Term Thursday, October 2, 2014 9:40 AM to that. It was just a hidden fact. Doug Twigger said if you were going to dig a test sample wouldn't you have dug where the rust showed. Mr. Meredith said a fence prevented access. It is a two part epoxy paint with no primer. The spot repair will take the paint off. The sand biasting includes the paint. The first 4 foot was included in the first bid. The paint is $400 per gallon. Lou said to do patching is looking for trouble. Sand blasting the whole thing will not be taking this to bare metal except for the spots. $10,000 will put a light coat of paint all around. If we do the $24,000 we will do the sand blasting and paint all around. Change order 4 is a 0 dollar change order. Instead of the seed, straw the homeowner association has asked it all be rocked. Lou asked which is the best when you take in engineering. The gravel will allow the water to dissipate. Ray asked will you put any drain pipe. Travis said it is going to drain naturally with gravel. It is less than a maintenance issue. Lou said you are saying it is better to put in gravel than seed and straw. Travis said yes. Bill ask the cost and Travis said it is a O dollar change order. Change order 5 is a 0 dollar for the gates. The two gates were spec to go up chain link with privacy slats. The current gates will be rehabilitated and get them in working order and reset the posts. Nothing has been touched in regard to the fencing. Lou has noticed the fencing is not in great shape. Travis said that is not part of the contract. Bill thinks chain link will be better but he likes the idea of matching. Lou said as it deteriorates people will have more access and Doug needs to let the people know that the fence should be fixed. Doug said he is not on the board and can't speak but he will relay the message. Lou asked if Carson has had an opportunity to look at this and does it still fit into the NID? Spencer said it should. Bill said in a few years when the fence rots who is responsible? Lou said we own the sewer plant. Spencer said it is the homeowner that pays for maintenance. - Travis said that concludes the change orders. Bill wants to know what figure are you going by. Lou said if the change order was approved with total painting. It would be $370,000. Bill thinks we would be better to go the $24,000. Ray said the homeowners have not been advised and agreed. Spencer asked if there is any correspondence with the homeowners association in regards to the cost. The community saw it but does not know what the decision of the county is. Lou said he believes the $24,000 is the one to go with and the homeowners need to concur and approve. Doug ask what is the breakdown. $24,000 divided by 67 homes is 363.00 over 20 years. Travis will follow through with the homeowners and Carson and get back on the agenda. The big question is what is causing the delay? The plant when it was brought in was set on the form and the delay is becaus& of the paint, rust issue. Lou ask when is it going to be done now. Meredith said you should be looking at a month more at the minimum. The deadline is October 20, so Lou asked if we give the contractor until November 20th for the drop dead date, would that be enough time and Meredith said that will be good (0 as long as we get an answer. Spencer said it will be on Monday agenda and have an answer Monday 10-6-14 at 11:15. 41Page 1 f 0 July Term Thursday, October 2, 2014 9:40 AM Meredith recommends the $12,500. Travis recommends the $24,000. It is basically the same paint Job and will just take longer to do it. The $12,500 is the same paint job it just will be faster. Ray asked how Doug feels the homeowners will react. Doug said he was for the $24,000 until Meredith said he recommends the $12,500. Spencer said he will knock a little of paint and put a whole layer on top. Schultz is saying spot repair. Mel thinks you should paint the whole thing and maybe there is some spots that have not shown themselves. The commission is going with the $24,000. We are 85% done. III. Adjournment The meeting was closed at 3:41 PM The commission is adjourned until Monday, October 6, 2014 Lou Lgaglia Presiding Commissioner, Lou Lapaglia Qa U,>£L. Eastern Commissioner, Ray Weter karliM Western Commissioner, Bill Barnett 51Page 91*3.=*ft £ j e.: - 8*41 Business forms ond information managenient services. RI C E Springlietd MO 65801-1398 rrw-ARD-J. P.O. Box 1398 Phone: (417} 869-3312 Toil free: 800-728-9711 COMPANY, INC. FAX: (417) 869-9019 iN,w.edwardlrice,com September 09, 2014 Bid Packet Cover Letter for Christian County t.wa-num. lu-2-14- Assessment Malling Bid (1862 : Bid Decision-Assessment List Printing & Mailing) Assessment list Processing & Mailing Contract Christian County Commission 100 W. Church St, Rm 100 Ozark, MO 65721 Dear County Commissioners: This bid packet contains the following documents: 1. Bid/Estimate for materials and services 2. Paid Receipt - Greene County Personal Property Tax 3. Certincate of Workers Compensation 4. Samples of Work (2014 Christian County Assessment Lists) We sincerely appreciate the opportunity to provide Christian County with processing and mailing services for your Assessment Lists, we hope to be able to serve you in the future. , Thank you for considering tile Edward J. Rice Company. Sincerely, dz. 46 Chris Rice O4% 0 P- Er Printing & mailing services • Graphic design • Promorionat products • Warehousing & fullitiment services B=°-•==" ,. 51 i'**81N461 1 6."Mf 2015 Budget Estimate: Christian 9M/2014 -**3 Includes: Printing, Processing and Mailing of All Assessment Lists Edward J. Rice Company, Inc. First Mailing: Forms with #10 & #9 Envelopes QTy DESCRIPTION PRICE UNIT AMOUNT 32.779 #9 Replv Envelopes S 0.029 mach $ 950.59 32,779 #10WindowEivelopes $ 0.033 /Each $ 1,081.71 37,500 INDIVIDUAL Personal Prope*Assessmentlists $ 0.080 /Each $ 3.000.00 14,000 Individual Personal lists: For In-Housa use. Ship to Assessots Oflice $ 0.080 Each $ 1.120.00 51,500 Total Qty or Individual Personal Property Assessment Usts 1 TYPESETTING individual Ust - Estimate - Minor Revisions- - $ 135.00 lEach $ 135.00 3,500 BUSINESS Personal Property Assessment Lists $ 0.150 /Each S 525.00 LiaL,i],Iwi,&. iw-9-,4-/100900,1,9,7, iliallilly wiuluu- . 1./Iu wg,.ioiwi.-/,oogooiligil,Bola, . .......lo w. i.........O,„ 1000 Business lists:For In-House use. Ship to Assessofs Oftice $ 0.150 IEach S 150.00 4,500 Total Qty of Business Assessment Usb -- 1 TYPESETTING Business List - Estimate -Minor Revisions" $ 105.00 /Each $ 105.00 1 Back 2nd Color Plate for Business Lists --- S -- 150.00 /Each $ _ 150.00 2 NCOA FIIe Setup - Individual and Business Of applicable) $ 25.00 /Each S 50.00 36,375 NCOA - Address Change Processing _ $ 0.010 /Eact, S 363.75 1 NCOA Report of Address Changes $ 10.00 /Each $ 10.00 2 MAILING File Setup - Individual and Business (if applicable) $ 25.00 Each $ - 50.00 (Includes ZIP+4. LACS Conversion and CASS Certification) 30,499 PROCESSING & MAILING-INDIVIDUAL PERSONAL. S 0.150 /Each $ -- 4,574.85 2.280 PROCESSING & MAILING-BUSINESS . S 0.150 /Each $ 342.00 Processing Services: Image. Fold, Presort & Mail 30.499 POSTAGE• INDIVIDUAL (Esthlated-Actual cost will vann $ 0.390 lEach S 11,894.61 2,280 POSTAGE* BUSINESS (Est#nated- Actual cost will vary) $ 0.410 Each S 934.80 106.558 SHIPPING (From Printing Plant to Mailing Center - All lists & Envelopes) $ 0.0030 /Each $ 319.67 2 SHIPPING (Loose Indiv. & Bus. Lists to Assessots Office - Early Dec.) $ 15.50 /Each $ 31.00 1 SHIPPING (Left-Overs to Assessor after mailings completed) S 30.00 /Each $ 30.00 TOTAL FOR FIRST MAILING (to be billed In Doc): - $ '25,817.98 Second Notice Mailing: Postcards QTY · DESCRIPTION PRICE UNIT AMOUNT 0 #9 Reply Envelopes S 0.029 /Each S 0 #10 Window Envelopes $ 0.033 /Each S 6,812 Postcards for2nd Mailing S 0.130 teach $ 885.56 2 NCOA FBe Setip - Individual and Business (If aop[cabio) $ 25.00 /Each $ 50.00 16,043 NCOA -Address Change Processing $ 0.01 tEach S - - 160.43 1 NCOA Report ofAddress Changes - $ 10.00 /Each S 10.00 2 MAILING File Setup- Individual and Business (if applicable) S 25.00 /Each $ 50.00 (Indudes ZIP+4. LACS Conversionand CASS Certilication) 0 PROCESSING& MAILING-PERSONAL 8 - 0.200 mach $ 0 PROCESSING & MAILING- BUSINESS S 0.200 Each $ 6.812 PROCESSING & MAILING-POSTCARDS S 0.120 Each $ - - 817.44 Processing Se,vices: image. Presort & Mail 0 POSTAGE• PERSONAL. (Esmnaled -Adual Cost wi// varid S 0.390 Each $ 0 POSTAGE·BUSINESS (Esmnated-Acluar Cost wi// vary) $ 0.410 lEach .$ - 6,812 POSTAGE* POSTCARDS (Esmnated-Aclualcostwinvorn $ 0.250 /Each $ 1,703.00 TOTAL FOR SECOND MAILING (billed In March): S - 3,575.43 BUDGET TOTAL- BOTH MAILINGS -includes Retum Postageests: S 29.494.41 Note: Quantities and Postage Costs are based on past usage history and are estimates only. Estimated By: 0, * Postage Costs depend on the number of pieces being mailed toeach 3-digit or 5·digit ZIP Code. Elaina Evans ' Exact Postage costs will be calculated upon receipt of your mailing list data. - Typesetting price may be higher if mumple major revisions are requested by ele Assessort Office Accepted By: Date: 40*cketi *,61,71- 00*4 1 T 0 2015 Quantity Projection / Approval Request 9/4/2014 Christian Please review quantities, sign, and return to 417-869-9019 (Fax) Personal Business #10 Window #9 Return Quantity Projections Lists Postcards Lists Envelope Envelope Quantities Ordered Last Year 52.000 2 5,000 Attachment: 10-2-14. Assessment Mailing Bid (1862 : Bid Decision-Assessment List Printing & Mailing) Quantities Returned to vou Last Year 2.551 _ 1,328 1st Mailing (quantity mailed /ast year) 30,499 2,280 32,779 32,779 2nd Mailing (quanti(y mailed last year) , _- 0 6,812 0 - 0 -„ - 0 Total Qty of each item mailed last year 30,499 6,812 2,280 32,779 32,779 + in-Office use: Ship to Assessor before mailings 14,000 0 1,000 0 0 Preliminary Quantity (Subtotal mailed + In-House) 44,499 3,280 32,779 32,779 + Production Cushion (return extras after mailings) 500 200 Quantity Needed 44,999 6,812 3,480 32,779 32,779 Final Order Quantity (Suggested) 45,000 6,812 -3,500 32,779 32,779 0 General Comments: Personal Lists: Business Usts: Envelopes: Postage Class: - First Class Postage Make Up Lists: NOTE: If we run out and need to print more lists, the prices below will apply. Production Cushion is for On/vneeded if we your protectiont! run short for 2nd 1500 lists @ $0.7395 each 1,000 lists @ $0.4429 each 1,500 lists @ $0.3325 each mailings. 2,000 lists a $0.2727 each 2,500 lists @ $0.199 each Mailing Date: I ] Dec. 31 I ]Jan. 2 I 1 Requested Usts to Office Date: Requested Invoice Date: (County Payment Cut-Off Date) Quantity Approved: [ ] Approved =as is" [ ] Approved w Changes noted above 0 Date: Signature: padkat Pg: 8 1 R·*¢-ti 2015 Budget Estimate: Christian 9/4/2014 Indudes: Printing, Processing and Malting of All Assessment LIsts . Edward J. Rice Company, Inc. First Mailing: Forms with #10 & #9 Envelopes QIY DESCRIPTION PRICE UNIT AMOUNT 32,779 #9 Reply Envelopes S 0.029 Each S 950.59 32.779 #10 Window Envelopes $ 0.033 Each S 1,081.71 37,500 INDIVIDUAL Personal Propeity Assessment LIsts S 0.080 /Each S 3,000.00 14.000 Indlvidual Personal nsts: For In-House usa Ship to Assessofs Office $ 0.080 Each S 1.120.00 51.500 Total Qty of Individual Personal Property Assessment Lists 1 TYPESErTING Individual List - Estimate - Minor Revisions- S 135.00 ;Each S 135.00 3,500 BUSINESS Personal Propert, Assessmentlists ' S 0.150 tach $ 525.00 1000 Buslness lists:For In-House use. Ship to Assessors Office $ 0.150 Fach S - 150.00 4.500 Total Qty of Business Assessment Lists 1 TYPESErnNG Business List- Estimate-Minor Revisions·· S 105.00 /Each S 105.00 1 Back 2nd Color Plato for Business Lists - S 150.00 /Each $ - 150.00 2 NCOA File Setup - individual and Business (if applicable) $ 25.00 /Each S 50.00 36.375 NCOA-Address Change Processing $ 0.010 Each $ 383.75 1 NCOA Reo o d of Address Chang es $ 10.00 /Each $ 10.00 2 MAIUNG Fne Setup-Individual and Business «rappticable) $ 25.00 /Each $ 50.00 (Indudes 71]44. LACS Convemion and CASS Certification 30.499 PROCESSING & MAILING- INDIVIDUAL PERSONAL $ 0.150 Each $ 4,574.85 2.280 PROCESSING& MAIUNG-BUSINESS $ 0.150 /Each S 342.00 Processing Services: Image. Fold, Presort & MaH 30.499 POSTAGE• INDMDUAL (Estknated- Actual cost will vary) S 0.390 Each $ 11,894.61 2,280 POSTAGe BUSINESS (Estimated. Actual costwin varv) S 0.410 lEach $ 934.80 106,558 SHIPPING (From Printing Plant to Mailing Center-Ali nsts & Envelopes) S 0.0030 /Each S 319.67 2 SHIPPING (Loose Indiv. & Bus. Usisto Assessots Omce - Early DecJ S 15.50 Each S 31.00 1 SHIPPING (LeR-Overs to Assessor after mailings completed) $ 30.00 /Each $ 30.00 TOTAL FOR FIRST MAIUNG {to bo billed In Decl: $ 25.817.98 t Second Notice Mailing: Forms with #9 & #10 Envelopes aTY DESCRIPTION PRICE UNIT AMOUNT 6.812 #9 Reply Enveloges $ 0.029 /Each $ 197.55 6.812 #10 Window Envelopes $ 0.033 Fach $ 224.80 0 Postcards for 2nd Malling $ 0.130 /Each S 2 NCOA File Setup -Individual and Business Of applicable) S 25.00 /Each S 50.00 18.043 NCOA-Address Change Processing S 0.01 Each $ 160.43 1 NCOA Report of Address Changes S 10.00 /Each $ 10.00 2 MAIUNG FIle Setup - IndMdual and Business Of applicable S 25.00 lEach S 50.00 (Includes ZIP+4. L ACS Converaion and CASS Ce,efication) 6.475 PROCESSING & MA]UNG- PERSONAL - - - S 0.200 /Each $ 1,295.00 337 PROCESSING & MAIUNG- BUSINESS S 0.200 /Each $ 67.40 0 PROCESSING & MAILING-POSTCARDS S 0.120 /Each $ Processing Servicas: Image, Presort& Mail 6,475 POSTAGE•PERSONAL (Estimated-ActuNCost winvarr) $ 0.390 /Each $ 2.525.25 337 POSTAGE•BUSINESS(Es#mafed-Ach,a/Costweva,y) $ 0.410 /Each S 138.17 0 POSTAGE'POSTCARDS (Estimated -Actual Cost w#/ vmy) S 0.250 /Each $ TOTAL FOR SECOND MAIUNG (blitod In March): $ 4,718.59 BUDGET TOTAL· BOTH MAILINGS .Includes Retum Postage osts: S + 30.536.58 Note: Quantities and Postage Cost; an based on past usage history and are estimates only. Estimated By: • Postage C osts depend on the numberof pieces being mailed to each 3-digltor 5-digit ZIP Code. Elaina Evans • Exact Postage costs will be calculated upon receipt of your mailing listdata. 0 - Typesotting price may be higher if mult plo major revisions are requested by the Assessors Office Accepted By: Date: - Packet PO.9 1 1 2.2.af- 0 . 9/3/2014 2015 Quantity Projection / Approval Request Christian Pleas-e=review quantities, sign, and return to 417-869·9019 (Fax) Personal Business #10 Window #9 Return Quantity Projections Lists Postcards Lists Envelope EnvelopeAmicnment: tu-z--14- AssessmenI Iviating 010 1 100£ : 010 Decision-Assessmem Lisi rrinzing a Ivialling, Quantlties Ordered-Last Year - 52.000 2 5.000 Quan#fles Returmadto-¥00 Lasl Year &=1- _ 1,328 lat Mailing (guanfity mailed /astywed - 30,499 2,280 32,779 32,779 - 6,812 6,812 2nd Mailing (quentily maned /ast yead 6,475 0 - 337 Total Qty of each item mailed lastyear 36.974 0 2,617 39,591 39,591 + In-Omce use: Ship to Assessor before mailings · ....14,000 0 ,- 1. 1,000 0 0 50,974 3,617 -fb: *,5#.i·EFt.'.5...30$* Preliminary Quantty (Subtotal mailed + In-House) + Production Cushion (realm extras anermallings) I ·. .· 500 200 --1 Quantity Needed 51,474 0 3,817 39,591 39,591 Final Order Quantity (Suggested) i . · 511600 0 2 -4,500 ..*#dit : i 3.9*594 0 General Comments: personal Lists: Business Usts: Envelopes: Postage Clasdi - Pint Class Postage Make Up Usk NOTE: Ifwa run out and need to print more lists, the prices below will apply. Production Cushion is for Ontv needed frwe your protection!! run short for 2nd 600 lists @ $0.7395 each 1,000 lists @ $0.4429 each 1,500 lists @ $0.3325 each mamnos. 2,000 Ilsts a $0.2727 each 2,5001[sts e $0.199 each - Mailing Date: [ ]Dec. 31 I ]Jan. 2 [ 3 Requested Lists to Of#ce Date: Requested Jnvolce Dafe.· - __ (County Payment Cut-Off Date) D Quantity Approved: [ ] Approved "as ls" I ] Approved w Changes noted above Signature: , Date: Paoket)?g.(fo·? . ZOO/ZOO-d EZOELBSLLDOW:D SJOSSess¥ .03 Uells!.'lo 01:,1 DL02/D0160 . --- ,:,-29_4.cl 7 The bidder hereby declares understanding, agreement and certification of compliance to provide tt items and/or services, at the prices quoted, in acbordance with all terms and conditions,. requirements, and specifications ofthis original invitation to bid. The bidder further agrees that upon receipt ofan authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between tl bidder and Christian County. Signature required below confirming understanding of this -. statement. Arracrmeni: lu-z-14- Assessrnen[ rvialling ala Flolz : oia Decision-AssessmenI List rrinting & Ilnallinl· Doing Business as @BA) Name Legal Name ofEntity/Individual Filed with IRS for this Tax ID No. mme- --9 i cniA 3. R.49*4'4(943 , SPRINGFIELD, MO.65801439*.}4. I .•401 4» 49·4>49,1144<44 Trans,glikii,qt *m /13352132 2 1 ©*'**3 Pa*efit Ampun'*€ 59.73465:,'i*: d C '4 -4111*41¥2 v ' se.£Adhejt·Rl-2...sghgot.districkft€A,462053£.ollhtylneSvuj i(64 2-'i?134>ft Ni Cityof;phagfieldr f ..·'4'*A·%*it€69.00 -@MoYe#Sdmacitizens' seNit:2'j '*t, -".: 1-'g'562€1 -0-2-·4 1 .Library 2 -· ':44:9927.75 4**t*timentgbigill# rfograrnA 4.14 +11- 415,1 -9%i , r .iI..4,41* % 'f ;,34 1 r.¢ 4 . 3/ocational colleget'rax .5 3- 0 *3 Ne:1.6, 0#3 4463 '4 2 3 '4#45+04 l 'il< ' Road u "* $,# .5 *41*1*=4*0 Ket#f, i Wt:t e ' 20 1 j f.,/ 4, Eff'*fi*fi'*109 d 1, A , i 001 . 0 1 74 f f: :77 1/ I :,fli ,121¤ , »t i 4%. 3 14 3 4/ 0 0 41 ir;f, The account imPAID IN iLLJotaax 2913 fj dAt% t»<1 i '1320.0 .: fry, r.:,4. 4 . ' : 2. **49 A 9,21241,133: .; 4 74,_; f'33 < 13Po . Li 4-4* 55 "mum//MMB 14. A El - 1 1 ki. r ' .3 *44vt 5. 0 54bpmt.2·5 ..' .4 $ *rLD :. :12.1 b - , 1 7*1 + ·-i:*144 ki- '. -4-, ««Ntu 1 1 £4 2 1 + f Mak,--1,7.r , .L p / r .4:-r: £ i r. i **i/.1--AM i :92(<33 1 1 ': P r 7. A TUP + .NA .. 4 - '00# joi'ir AtIyE'*+ 214* 1 224--.6- *«4:# %.4 1 0 1,1 "82'I.3 7-* 4#%64# IE,pickitegill PO Box 73909, Cedar Rapids, IA 52407 | POLICY NUMBER: 60047405 4 222.at _f . .1.- U LA,Jur-.1.1 T LUIVIMANY •L ACCOUNT NUMBER:3000033333 DIRECT BILL - Em= 05-12-2014 LB 7 REPLACeerroF 0101 60047405 POUCY SUMMARY - NAMED EDWARD J RICE CO INC AGENCY & CODE 1 1 ISURED 081000 NIXON-LINDSTROM INSURANCE AND 901 EAST BATTLEFIELD MAIUNG BOX 1398 ADDRESS sPRINGFIELD MO 65801-1398 SPRINGFIELD MO POUCY - 658( PERIOD: FROM: 06-04-2014 TO: 06-04-2015 The insurance afforded under any coverage part Is only In the amounts and to the extent set forth in such coverage part, subject to aII terms of the potic: d ,I having reference thereto. 1 UNI-PAK POUCY COVERAGE PARTS PREMIUMS PREMIERPRO $ 834.00 WORKERS COMPENSATION $ 1,201.00 TOTA£ ADVANCE PREMIUM $ 2,035.00 4 P· 52 Attachment: IU-2-14- Assebbil,trni ia„„„,u ..,.. p-... -._ ---._. This Policy Summary supersedes and replaces any preceding X - summary bearing the same policy number for this policy period. (COUNTERSIGNED BY AUTHORIZED REPRESENTATIVE) INSURED COPY 4. Irp'*cRet Pg. 1% rin= a LAWUAL I Y COMPANY Fo Box 73909, Cedar Rapids, IA 52407 POUCY NUMBER: 60047405 tuff"L·Blu ACCOUNT NUMBER:3000033333 (2) PREMIERPRO PREMIERPRO COVERAGE PA /-1 DIRECT BILL - 4-jsuE DATE 05-12-2014 LB7 REPLACEMENToF 0101 60047405 DECLARATIONS f'-- NAMED EDWARD J RICE CO INC AGENCY & CODERENEWAL EXTENSION Il.. .ASURED 081000 AND NIXON-LINDSTROM INSURANCE MAIUNG BOX 1398 901 EAST BATTLEFIELD ADDRESS SPRINGFIELD MO 55801-1398 SPRINGFIELD MO 658( POLICY 12:01 AM. Standard time FROM: 06-04-2014 TO: 06-04-2015 PERIOD: And for successlve policy perlods as stated below. 1 We will provide the Insurance described in this policy in retum for the premium and.compliance with 011 applicable poilcy provisions. tr we elect to continue 1 Insurance, we will renew this policy Ir you pay the required renewal plantum foreach successive policy period, subject b our premiums, rules and forms then tn el : You must pay us prlor to the end of tile current policy petiod or else this policy Mitt tem®ate after any statutoril, required notices =a malled to you. An insum 2 funds check ts not conskiered pavment. FORM OF BUSINESS: _ Individual _ Joint Venture _ Partnership 1 Corporation _ Other C PRE=M/ BLDG DESCRIBED PREMISES AND COVERAGES UMIT OF INSURANCE PREM!1 1 HIRED/NON OWNED AUTO PRINTERS ERRORS & OMISSIONS 01 012305 E OLIVE CT STE B SPRINGFIELD MO 65802-2252 JOISTED MASONRY PRINTER OFFICE YOUR BUSINESS PERSONAL PROPERTY 173,900 3 Special Causes of Loss Replacement Cost 0 LIABILITY 2 EQUIPMENT BREAKDOWN Incl BUSINESS INCOME ORDINARY PAYROLL Number of Days: 360 CONTINUED ON BP7124 PROPERTY DEDUCTIBLE S 5001 PERSONAL PROPERTY INFLATION GUARD % 4% ABBREVIATIONS: BLDG=BUILDING DED=DEDUCTBLE PREM=PREMISES MC=MERn'CREENT INCL=INCLUDED LIABILITY AND MEDICAL EXPENSE UMiTS OF INSURANCE GENERAL- AGGREGATE LIMIT 1 PRODUCTS-COMPLETED PERSONAL-AND ' LIABILITYANDMEDICAL FIRE DAMAGE MEI (Other than Products·Complated Oporations) OPERATIONS AGGREGATE ADVERTISING INJURY EXPENSES PER Any One Fire) (A (Per Person Orarganizaticn) OCCURRENCE $ 2,000.000 2 2,000,000 $ 1,000,000 $ 1,000,000 $ 100,000 $ 5,00 Premium Charge Forms Advance Premium Premium Charge Forms Adva SEE UW7002' Olher Forms SEE UW7002 AMEND REASON: PREMIUM FOR THIS COVERAGE PART $ 834 Endorsement Adjustment Premium $ This Declarations Page supersedes artd replaces any preceding X df-·tions page beafing the same policy number for this policy petiod. (COUNTERSIGNED BYAUTHORIZED REPRESENTATIVE) 0 71 231213 INSURED COPY Packet Pg. 141;31 - ub-04-2014 - ii.*T POUCY NUMBER: 60047405 1 PREMIERPRO COVERAGE PART SUPPLEMENTAL DECLARATIONS - PROPERTY REM; LDG DESCR[BED PREMISES AND COVERAGES UMrr op INSURANCE PREMIU 1· 01 01 CONTINUED ADDITIONAL INTEREST - Loss Payable COMMERCE BANK PO BOX 2817 Attachment: 10-2-14· Assessment Malling Bid (1862 : Bid Decision-Assessment List rrinling 0, m.•i...u, SPRINGFIELD MO 65801-2817 Certified Acts of Terrorism Coverage 0 -qP 71 24 01 10 - - INSURED COPY 01 ....1 .L_L, r inc ct WOUALI Y CUMPANY PO Box 73909, Cedar Rapids, IA 52407 | POLICY NUMBER: 2:2fa Finn47405 4... -,m.> ACCOUNT NUMBER:3000033333 · (2) WORKERS COMPENSATION DIRECT BILL - suEDATE 05-12-2014 L37 REPLACEMENTI$ 0101 60047405 WORKERS COMPENSATION COVERAGE 1'- %MED DECLARATIONS RENEWAL EXTENSION 1 'r, EDWARD J RICE CO INC AGENCY & CODE 081000 1 JURED NIXON-LINDSTROM INSURANCE AND 901 EAST BATTLEFIELD MAILING BOX 1398 ADDRESS SPRINGFIELD MO 65801-1398 SPRINGFIELD MO 658C 2. POLICY FROM: 06-04-2014 TO: 06-04-2015 PERtOD: 12:01 AM. Slandard tlme If Vve elec¥ide thet - And for successive policy periods as stated bet, 0¥ We will pr i urance described In continties this insurance, we 21|P rZIekj ]RisrepmyrTE Au #1M:'rmgi'NM:a'%}Ul'Irm*1111&:P:*&%*01& E perzod. subject to our premiums. rules and forms. then in effect You must pay Us prior tg the end of the current policx period or this polic¥ witt terminate after ally statutority required notices are mailed 10 You An insuffwient funds check is not considered Dawn 1 INFORMATION PAGE FEDERAL EMPLOYER'S IDENTIFICATION NUMBER: 43-1485785 · c THE INSURED IS A CORPORATION 3A. WORKERS COMPENSATION INSURANCE: PART ONE OF THE POLICY APPLIES TO THE WORKERS COMPENSATION LAW OF THE STATES LISTED HERE: MISSOURI 1 3B. EMPLOYERS LIABILITY INSURANCE: PART TWO OF THE POLICY APPLIES TO WORK IN EACH STATE LISTED IN ITEM 3A. THE LIMITS OF OUR LIABILITY UNDER PART TWO ARE: . BODILY,INJURY BY ACCIDENT $ 500,000·EACH ACCIDENT BODILY INJURY BY DISEASE $ 500,000 POLICY LIMIT BODILY INJURY BY DISEASE $ 500,000 EACH EMPLOYEE - , OTHER STATES INSURANCE: PART THREE OF THE POLICY APPLIES TO ALL STATES EXCEPT ARIZONA, CONNECTICUT, DELAWARE, FLORIDA, GEORGIA, HAWAII, IDAHO. MAINE, MASSACHUSETTS, NEW HAMPSHIRE, NORTH CAROLINA, NORTH DAKOTA; OHIO, RHODE ISLAND, VERMONT, VIRGINIA, WASHINGTON, WEST VIRGINIA, WYOMING, AND STATES DESIGNATED Ill ITEM 3A, AND PUERTO RICO. 4. THE PREMIUM FOR THIS POLICY WILL BE DETERMINED BY OUR MANUALS OF RULES, 2 CLASSIFICATIONS, RATES AND RATING PLANS. ALL INFORMATION REQUIRED BELOW ; CONTINUED ON WC-2S 3D. Premium Charge Forms Advance Premium Premium Charge Forms Advance Premi SEE UW7002 SD. Other Forms SEE UW7002 1 AMEND REASON: 1 If PREMIUM FOR THIS COVERAGE PART $ 1,201 Endorsement Adjustment Premium $ ThiE Declarations Page supersedes and replaces anty praceding /1 declarations page bearing the same policy number for this policy X --BF'lqi (COUNTERSIGNED BY AUTHORIZED REPRESENTATIVE) .2-2 {05-95} INSURED COPY E Phisk¢t- p* 1-6, f 1 j ---- uo-ue-2014 POUCY NUMBER: 60047405 1----- WORKERS COMPENSATION AND EMPLOYERS LIABILITY SUPPLEMENTAL DECLARATIONS ) Premium Basis Rate Per Est Total Estimated $100 or Al Annual Remuneration Remuneration Pre CONTINUED IS SUBJECT TO VERIFICATION AND CHANGE BY AUDIT. MO LOC# 01 2305 E OLIVE CT STE B L SPRINGFIELD, MO 65802-2252 8742 SALESPERSONS OR COLLECTORS-OUTSIDE 130,979 .480 8810 CLERICAL OFFICE EMPLOYEES NOC 127,279 .210 M0 9807 EMPLOYERS LIABILITY INCREASED LIMITS .008 M0 9848 BALANCE TO MIN PREM-EMP LIAB INCR LIM M0 SECOND INJURY FUND SURCHARGE M0 9740 TERRORISM .017 M0 0900 EXPENSE CONSTANT MINIMUM PREMIUM $300 S (01 95) INSURED COPY W.6.U-1. 06-04-2014 POLICY NUMBER: 6004740pi- *42 1 _=r C FORMS SUPPLEMENTAL DECLARATIONS tgle following coverage form (s) govern coverage that is not limited to any ecific state even though they are specifically listed in only one state in a..e declarations. Other Forms Applicable to the state,of Missouri ST1025WC(04-92) WORK COMP & EMPLOYERS LIAB INSURANCE POLICY •ST1034WC(05-07) A FEW MINUTES NOW CAN SAVE YOU MONEY Attachment: 10-2-14. Assessment Mailing tita Iltitz : BIO Decision-AssessmenI List r-rill,ing 0 1,1.11,,,0, *ST1186WC(02-98) WORK PLACE SAFETY POLICYHOLDER NOTICE *ST1418(08-04) MO-UNITED FIRE GROUP-WORK PLACE SAFETY •ST1644(01-12) POLICY WEBSITE STUFFER WC00000OB(07-11) WORK COMP & EMPLOYERS LIAB INS POLICY *WC000114(01-14) NOTIFICATION OF PENDING LAW CHG-TERRORISM WC000419(01-01) PREMIUM DUE DATE END *WC000422A-(09-08) SERRORISM RISK INS PROGRAM REAUTHORIZATION ACT *WC2(05-95) WORK COMP DEC *WC2S(01-95) WORK COMP SUPPLEMENTAL DEC *WC240302(01-14) MO-NOTIFICATION ADDL MESOTHELIOMA BENEFITS END WC240406C(08-05) MO-EMPLOYER PAID MED END WC2406018(01-96) MO-CANCEL & NONRENEW END - WC240602B(07-06) MO-PROP & CASUALTY GUARANTY WC240604(07-99) Me-AMENDATORY END - 0 r 10 02 04 96 INSURED COPY Packet Pg. 18 1 Christian Counly Commission 100 West Church SL Room 100 0 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com 964 /'Gia«4 , - Minutes - Monday, October 6, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia --1 I 5 -7 33 -4 -med 43{iI . ,]42« A Statush< Arrived,- , Attendee Nhme .3 1 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials D The meeting was attended by Commission Secretary Cheryl Mitchell. There were no minutes or financials. Motion/Vote - 8:45 AM Kay Brown-County Clerk Discussion - Certification of County· Levies The meeting was attended by commission Secretary Cheryl Mitchell. County Clerk Kay Brown presented the Commission the certification of the Certified Levies for the assessed values. For Real estate the assessed values are $854,215,240.00, Personal is $184,946,122 and Railroad and Utilities at $32,546,919.00 for a total $1,071,708,281.00 as of October 1 2014. Commission Lapaglia entertained the motion to accept the certified levies. RESULT: ADOPTED [UNANIMOUS] p - r 4 6 MOVER:! 1 Ray Weter, Eastern CoMmissioner £ r SECONDER: Bill Barnett, Western Commissioner 9 il AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Development Administrator Todd Wiesehan. October Term Monday, October 6, 2014 8:40 AM The Commission met with Beth Schaller. There are two projects left in Christian County. The bridge on 65, they are getting ready to pour the deck. They are on schedule to be done by the end of the month. Ray asked if there will be two bridges. Beth said it will just be one wide bridge. The second project is CC and Cheyenne it is due to open on October 17th and be ready for thru traffic. Lou said on the north side there is a ditch and he is wondering if it is wide enough to turn a bus? Beth will check on it and get back to Lou. Everything else is wrapped up. Ray asked if a Billings traffic light at 14 and 160 has been talked about. Beth said it has been a topic of conversation. When Casey:s moves, if the city is willing to fund it they would look at installing it. She will check with traffic and see if it is on the list. L Todd asked if there will be three lanes going north and two lanes going south on 65? Beth said it will be widened for future use to be a three lane but it will only be a wide two lane. On maintenance, they are doing the final mow out for the season. They are not doing a full mow out on the lower volume sites. Ray asked if she got caught up in the loop on the 65 and CC project? Beth said it will be May when they let the contract. The Highway Commission meeting will be in November 6th this year. Motion/Vote - 9:30 AM Todd Wiesehan-Planning & Development Discussion - GIS Maintenance for Planning & Highway Department Discussion The meeting was attended by Commission Secretary Cheryl Mitchell. Todd Wiesehan met with the Commissionto discuss the GIS maintenance for the Planning and Highway Department. Todd said Josie Bock no longer works with Great River but she is still our contact for GIS. The rate to go with Josie instead of Great River is to do a block of 20 hour; is $1300 which is $65 instead of $85 that Great River charges. Unlimited for $5000 per year. Todd does not think we need the year contract. The advantage to her is selling the block of hours would give her cash in hand. She offers a 5% discount if we pay within 10 days. Lou said it is a 22% savings to go through Jose opposed to Great River. Lou thinks it is a great idea if John Housley gives it the ok. Bill said Miranda was telling Brent about a program they used in Florida and see if she can do this program which is similar to what Jason has been working on with Great River. The big thing is we need to be careful that there will be time for Miranda to do the GIS and the highway work. Todd said that is an application that plugs in to our existing GIS. Todd will talk to Miranda and get back to the Commission. Ray asked if Josie had started a business. Todd said the name of the company is Essentially Data, LLC. Todd will continue to get more information and get back to the Commission. Motion/Vote - 9:45 AM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Hazeltine Road C-2 21Page ('-3 October Term Monday, October 6, 2014 8:40 AM The meeting was attended by Commission Secretary Cheryl Mitchell. Planning and Development Administrator Todd Wiesehan met with the Commission regarding the right of way for Hazeltine Road in C2 road department. There was a lot split with Bill Carey which will bring the easement to a ful125' from the center of the road. It is 640' long. We are trying to bring right of ways to 50' whenever we can. Commissioner Lapaglia entertained a motion to accept the right of way for Hazeltine Road into the C2 road department. RESULT: i ADOPTED IUNANIMOUS] 4 4,3 -3 d d MOVER: Bill Barnett, Western Commissioner - SECONDER: Ray Weter, Eastern Commissioner 3 AYES: Lou Ldpaglia, Ray Weter, Bill Barnett 4 - -4 4 Motion/Vote - 11:15 AM Great River Associates Discussion - Riverdowns West Subdivision Update The meeting was attended by Commission Secretary Julia Maples, Richard Eddy, Travis Tucker, and Robert Meredith, and Doug Twigger and Mike Burros. The Commission met with Spencer Jones, Robert Meredith and Travis Tucker to discuss Riverdowns West Subdivision update. n This is a continuance of last Thursday meeting. Spencer turned the meeting over to Travis. Travis redid the change orders and they have been updated. It is $24,000 or $12,500. Lou said they needed to make sure from Carson that there is enough money in the NID. They needed to bring Richard Eddy up to speed. Lou asked when they see as the new date for completion. Julia reminded the date would be November 20th. Robert thinks-it shauld be finished 2 weeks before that. Spencer said due to having td repaint -- the bottom, Robert is asking for time to repaint. Mr. Eddy asked if Great River would get an extra fee to inspect and Great River said there would be. Mr. Eddy asked the options and Lou said they chose the higher option because if the damage now was done in 5 years they hope they wouldn't have to pull it in another 5 years. Mr. Twigger asked if we are already painting why do we need another 30 days. Meredith said they need to do three different processes now instead of one. The homeowners don't want the inside sand blasted and painted, they want them to cover the top and leave it alone. Mr. Eddy asked if they clean it out on the inside? You would have to take the blue mesh out and put it back in. The sand will be minimal and Jared agreed it doesn't need to be done. Spencer said in order to get back in order to get going we need to consult with Schultz or make another change order forthe inside. The savings to not do the inside is about $5,000.00. Lou asked if it would prolong the life of the sewer plant if you paint inside. Meredith said no it does not. The water will be below the painted level. Spencer said they need to go back and reevaluate inside and at that point they can deduct it off. They need to work on this outside now. They will make a decision and come back and 0 make a change order or say it does need to be done. Spencer said we have mutual agreement we are going to go with the $24,000 and have the time extension necessary to do that. Lou said if we don't do the inside it wiJI cut the time down. So Spencer said if 31Page 1 October Term Monday, October 6, 2014 8:40 AM they approve the change how much time do you need. Meredith said he agreed with the 30 days. Ray said he doesn't see anything wrong with the 30 days. The homeowners are ok with the 30 days. Lou wants assurance that the inside painting issue won't mean pulling the tank in 5 years. Ray said they were actually hoping for an emergency meeting so a decision can be made. Mr. Eddy said they didn't have the meeting. Lou wants to make sure for the difference in the money that it is all done right. Mike Burros said he doesn't want to do the full paint, he wants to do the spot blast and paint. Time is the issue. Lou said they voted to do the total painting and they are keeping to that decision. Ray said the process maximizes the full paint because we will be owning this for 20 years. Doug likes the full paint job but the other costs of Great River at $10,000 per month. Spencer said there shouldn't be that much because of where they are in the job. Someone will contact Schultz and get an opinion of whether they need to paint the inside and get back to the commission on October 16th at 9:00am. The commission signed the change order amended the contract to include the $24,000 amount and extended the date. If they don't do the inside, they will do a change order deduct. Commissioner Lapaglia entertained the motion to approve the change order number 2 of $24,000 and the extension thru November 20. RESULT: ADOPTED [UNANIMOUS] j · MOVER: + Ray Wetek Bill Barnett , AYES: Lou Lapaglia, Ray Wetet, Bill BarAett III. Adiournment The meeting was closed at 11:28 AM The Commission is adjourned until October 9,2014. Lou glia Presiding Commissioner, Lou Lapaglia 1 ID£L i Ray WWrel- D Eastern Commissioner, Ray Weter 41Page 1 f) October Term Monday, October 6,2014 - 8:40 AM harnat Western Commissioner, Bill Barnett 41\ 0 n '51Page 2.2.a , OFFICE OF KAY BROWN CLERK OF THE COUNTY COMMISSION CHRISTIAN COUNTY 100 W. Church, Rm. 206, Ozark, MO. 65721 2014 Certified Levies THE FOLLOWING LEVIES WILL BE IN EFFECT IN CHRISTIAN COUNTY FOR THE YEAR 2014. STATE (STAD .0300 FIRE DISTRICTS COUNTYREVENUE (CNTY).0000 (Firel) OZARKFIREPROTECT. DIST. .6398 LIBRARY @IBR) .0887 (Fire 2) NIXA FIRE DIST. .6549 HEALTH LTH) .0444 (Fire 4) LOGAN-ROGERSVILE FIRE DIST. .3657 Attachment: 2014 Certified Levies (1868 : Certification of County Levies) SEN. BILL 40 BOARD (HDCP) .0799 (Fire 5) CLEVER FIRE DIST. ' .3921 AMBULANCE DIST.(AMED .1324 (Fire 6) BELINGS FIRE DIST. .4020 JUNIOR COLLEGE (JC) .1494 (Fire 7) HIGHLANDVILLE FIRE DIST. .3935 SUR TAX (SRTX) .3400 (Fire 8) SPARTAFIREDIST. .2857 SEN. CITZ. SERV. (SCSF) .0500 (Fire 9) CHADWICK FIRE DIST. .2966 (Fire 3) BROOKLINE FIRE DIST. .2545 ROADS: BILIINGS SPECIAL RD. ( BIO .5785 OZARK SPECIAL RD. - (OS) .1488 SELMORE SPECIALROAD (SU .1784 0 COMMON ROAD I - (Cl) .0000 SOUTH SPARTA SPECIAL RD (SS) .1690 COMMON ROAD n - (C2) .0000 STONESHIRE SPECIAL RD (SD .1476 GARRISON SPECIAL RD. - (GS).2427 SCHOOLS CHADWICKSCHOOL (R-1) 4,6870 BRADLEYVILLE SCHOOL (R-8) 3.9I24 NIXA SCHOOL (R-2) 4.3000 MARIONVILLE SCHOOL (R-9) 3.7300 SPARTA SCHOOL (R-3) 4.1000 - REPUBLIC SCHOOL (R-10) 4.3800 BILLINGS SCHOOL (R-4) 4.0810 4 AVA SCHOOL (RID 2.7500 CLEVER SCHOOL 6 9-5) 4.5008 LOGAN-ROGERSVILLE SCHOOL (R71) 3.9400 OZARK SCHOOL (R-6) 4.1400 FORDLAND SCHOOL (R78) 2.8589 SPOKANE SCHOOL · (R-7) 4.2095 SCHOOLAVERAGE (3.9685) CITIES BILLINGS (BL).7472 CLEVER (CV) .6251 PREMONT BILS (DID .7723 NIa (REAL ONLY) 04/g .3316 OZARK (REAL ONLY) (OZ).2944 SPARTA (SED .3732 HIGHLANDVILLE (HV) no levy SADDLEBROOK (REAL ONLY) (SA) .7429 REPUBLIC (REAL ONLY) CREP).6173 CHRISTIAN COUNTY ASSESSED VALUATIONS: 2011 2012 2013 2014 REAL ESTATE 806,287,740 819,437,270 845,896,610 854,215,240 PERSONALPROPERTY 150,006,789 164,203,676 182,698,561 184,946,122 RAILROAD & UTILrnES 27,782,825 27,856,011 30,748,869 32,546,919 TOTALS 984,077,354 1,011,496,957 1,059,344,040 1,071,708,281 0 Dated this Ist day ofOctober, 2014. [@,4. A »A,V Clt·lstian County Clerk PAcket'P#·6 Christian County Commission 100 West Church St Room 100 Ozarig MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, October 9, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Atteild«Nam-ef 3 0 r · . 7-'-paY, 1 -'11 :ritid- 1' 32 < - i 7'" = Siatus 4 -'11*prived v I. /& .. /#e * 1./. Lou Lapaglia Presiding Commissioner Present 8:55 AM Ray Weter Eastern Commissioner Present 8:55 AM Bill Barnett Western Commissioner Present 8:55 AM Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Highway Engineer Miranda Beadles, and Cl Supervisor Richard Teague. Commissioner Lapaglia entertained a motion to approve the minutes for October 2, 2014 and October 6,-2014 ·· In addition, the county certified levies and court order # 10-8-14-1 for 2014 road sale taxes in the amount of $290,298.80 Bill Barnett made motion to approve, Ray Weter seconds. RESULT: ADOPTED [UNANIMOUS] 1 .0 MOVER: Ray Weter, Eastern Commissioner i ilt SECONDER: r Bill Barnett, Western Commissioner 04 1 AYES: ' Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - Approve Court Order Commissioner Lapaglia entertained the motion to approve the court order # 10-8-14-1 for 2014 road sale taxes in the amount of $290,298.80 3 3 October Term Thursday, October 9, 2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] p 1 4 14 1 70 MOVER: ' TBill Barnett, Western Commissioner £ f 1, lAir '04 SECONDER: Ray Weter, Eastern Commissioner i 0 9 9 e 2 :Lf h. AYES: Lou Lapaglia, Ray·Wker, Bill Barnett r 1 1 2 94 hhfil Motion/Vote - 9:00 AM Sam Yarnell-Auditor Budget Discussion and Decisions - Amend 2014 Budget & Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Christian County Engineer Miranda Beadles, Cl supervisor Richard Teague, Christian County Auditor Sam Yarnell, Lacey Hart arrived late into the meeting. Sam Yarnell explained the Federal forfeiture was over budget. Common 1, and COLE were amended. Sam recommended to approve an amended budget. Commissioner Lapagalia entertained a motion to approve the amended budget. The following funds were discussed in the budget study session: Building bond: The bank called asking if we could pay off the Building Bond bythe end of the year, Sam replied she wished we could but then the sheriff would have no money. 0 Lou Lapaglia asked for questions referencing the building bond. No questions were brought forth. Lou entertained a motion with the understanding that this is a preliminary budget and could be adjusted. . Lou st*ed he will not sign, he wants this to be Ray Weter and Bill Barnett's budget f9r .. 2015. Revenue: Sam Yarnell explained the ARRA is gone so there is a zero total amount. Treasurer says nothing is coming in to it. Ray Weter said the County Collector, Ted Nichols, expected to loose $361,000 in 2016. Sam Yarnell confirms that it is dropping. Lou Lapaglia stated the county assessor is going to lose around $100,000 total. Sam acknowledged her awareness of tRat. County Operations/Miscellaneous: Lou Lapaglia stated we have 63% remaining this year. Planning & Development: D 2[Page October Term - Thursday, October 9,2014 8:55 AM Sam Yarnell asked if there should be a payroll adjustment. Ray Weter said Todd Wiesehan is underpaid, then added Phil Amtower received a raise this year. Ray suggested the salary for Todd be set at $45,000. Sam Yarnell stated she felt that was apptopriate, adding that he is a team player and always follows through, it would be well deserved. Bill Barnett asked if he is currently at $38,000? Sam said yes, but that is at mid- management. She added within the county we have worker bees and management bees. Bill Barnett suggested caution due to others in the future inquiring an increase. Lou suggested $45,000 plus $2,000 for benefits. Sam also noted Linda Failla's position was not being replaced, also adding the county phone bills are down and have been reduced. Ray Weter suggested having a position that could float between departments. Sam stated she felt that position should be managed under the commission and not from within the Planning and Zoning department. Sam also suggested if approved the person should be part time, Ray agreed up to three days a week. Lou added if the position was more than sixteen hours a week then benefits would have to be added. Bill stated he does not believe there to be enough funding. Ray Weter said he just wanted to bring it up for consideration, maybe a little later. Ray thought possibly sixteen hours a week at $10.00 an hour. Lou asked Sam to put in her notes that if the time came something may be considered. Ray added that even if approved that it does not necessarily have to be filled. - Sam Yarnell recommended leaving $50,000.00 for county studies..., ... Building & Custodians: Sam Yarnell reminded the meeting there has been a lot of worker's compensation for Roads, Recycle, Sheriff's departments, and custodians, she recommended this to be increased by 20%. Lou claimed that is a big amount. Sam stated with the claims we currently and already have had it is recommended. Lou then asked if she thought it would be enough, Sam replied yes. Recycle: Sam Yamell stated the car expenditure can be dropped. Lou suggested adding ten percent, also noting it is better to have it than to have money run out. Sam then explained that their budget is $4,500.00 yet they have only used $2,400. Family Violence: 31Page /0 October Term Thursday, October 9, 2014 8:55 AM Sam stated that funding comes from the recorder's office. Their expendifures basically come in and goes right back out, adding we do not really have control over that. LEPC: Sam stated Phil Amtower's best guess for what is going to happen in 2015 would estimate equipment at $4,000 and a new engine to be $10,000. CDBG Grant: Sam Yarnell asked how much money to put in because it's at zero right now and needed information. Julia stated right now it shows to be at approximately one million dollars. Sam stated she would put it in at a million and a million out. Bridge Budget: Sam was not sure if this needs to be changed. CART: 3 Lou Lapaglia stated this needs to be determined if all of the Road & Bridge budget management will be turned over to the engineer. Sam- CART money has been extended to $104,000,010.00 plus the sales tax. Ray Weter asked if Fremont Hills is included. Sam explained no they get funding through Ozark Special. NIDS- Sam said she spoke with Carson Elliff, and we will have to refinance and add a tax levy. RESULT: ADOPTED [UNANIMOUS], 6 11, lit 4 14 1 ..t J MOVER: f Ray Weter, EastArn tommissionor'· SECONDER: Bill Barnett, Western Commissioner 1 0 9 7 AYES: 11 Lou Lapaglia, Ray Weter; Bill Barnett L I Motion/Vote - 10:00 AM Trevor Croley-Croley Insurance Discussion - Group Health Plan Discussion The meeting was attended by Commission Secretary Julia Maples, Michelle Brown, Trevor Crowley, My-Linh Smith, Cl Supervisor Richard Teague, Holly Burnette, Paula Brumfield, Highway Engineer Miranda Beadles, Treasurer Karen Matthews, Lacey Hart, and Prosecuting Attorney Amy Fite. 0 The commission met with Trevor Croley regarding the group health plan discussion for 2015. 41Page ' OctoberTerm Thursday, October 9, 2014 8:55 AM My-Linh discussed how it has been going and included a second year rate cap and any affordable care act fees. Christian County loss ratio is 144%. That is total claims versus insurance received. Without the cap you could see 30%-40% increase. The cap is 15% and the Affordable Care Act fees are 3-4%. In 2015, Co-pays have to be included in out of pocket maximum. Because of this the cost is 2% if no other changes are made. It is a required change. Lou said it seems that some of this is taken out of Medicare handbook. The renewal is capped at 15% the Affordable Care Act is capped 3% so a total increase is 18%. They have tried to give a couple of options. The increase for the county is not likely to be absorbed. When you are looking at losses of 44% it is hard to recoup. What they had to remove to get them to the 15% is the impact of high losses. Ray asked if we are going to talk about options as far as deductibles. My-Linh said we are going to talk about it. Lou said we talked about the math in the 3rd quarter review so we are ready to move on. If you look at section 3, it covers the areas of the plan. The level of generic available usage is doing well. The comparison of care :ER,urgent care,and office visit. The group is in line with the benchmark and is not a concern. Assessments of each plan is in place and what the comparison is. The $5000 deductible plan has about 1/2 that have met the deductible and out of pocket. That is not a large spike. Trevor said this is important when you look at the plans. 7 have met the deductible and 4 have met the out of pocket. The rest of the employees have not. Ray stated that in section one it shows 151 insured that is not the actual covered lives. That is employees only. The actual is 255 with 148 employees. The graphs show total insured. There are 125 employees the county pays for. Ray asked if they haven't met the deductible are we still incurring cost. Trevor said yes in co-pays and prescriptions. They discussed the plans and who have met the deductible and out of pockets. The claims over $50,000 is 2% of group making up 50% of the whole. Total number of claims is $994,141 and the premiums are $690,479. Trevor wants to talk about the plans. When we get to the renewals the county is picking up 100% of employees cost of base plan. We have total 151 that are enrolled in health plan. The base plan is non compliant. That means the government has set standards that says the base plan does not meet calculations. It doesn't mean we can't have that plan. Trevor recommends they discuss about keeping the plan. The out of pocket maximum should not have an out of pocket of more than $6350. Our current plan said the out of pocket is $7500. Trevor would have to lower the out of pocket. Lou said if that happens we would have to raise. If they modify the plan the 18% renewal becomes 22% and 20%. In 2015 it becomes $6600. To be compliant they have a plan that has a total increase of 20% which is 2% higher that cap. Trevor wants to see what plan we would wind up with with their skinniest option. My-Linh said we are getting pretty close but she will do that when she goes back. Lou said if it keeps going up you will see companies paying the employees to get their own insurance. Ray said he thought the increase would be $60 or so. The only way that will happen is for option 3. If you follow the outer region there is no cheap way out. Trevor ask why can't we keep our current plan. There is no real ruling on this. As long as you have one plan that is compliant. He said having two compliant options might be ok but he doesn't want to say it is. Ray said the way to do this is to have the employee pay no more than $6600. Is it cheaper to have a $6600 deductible and everything covered at 100%. That is why Trevor is asking for the skinniest plan. Lou asked My-Ling what other companies are feeling. She said 51Page October Term Thursday, October 9, 2014 8:55 AM with respect to the losses, if they are over what the premium will cover it is not an apple to apple comparison. They have a smaller base that are up to that $5000 deductible because of the way the premiums worked out for them. Ray asked if the dates have been postponed? Trevor said until 1/1/15 if you are over 100 employees. Richard said his employees will not be happy about the $6600 deductibles. He has heard that if the counties paid the $303.00 to the employees and let them get there own. It they have to pay the $66 out of pocket he will lose some employees. They can cough up the co-pay but not the high dollars. Amy echoed Richards thoughts. There are people in her office that have filled out for free and reduced lunch. Lou asked if Amy's employees would like the amount paid to them and let them get there own insurance. Because of the health issues some are dealing with, the need to pay $2000 is hard to come up with. If they have to assume the cost, it will be a cut in wages to them. Holly said if they qualify for free lunch, they may qualify for tax credits. If the county did away with insurance, they pay a penalty of $2000. Some will qualify and some won'tfor the tax credits and insurance. It is not the income threshold that kicks people out, it is the people with a spouse that has option for them to get on that. Lou said that those who have insurance, they would wantthe countyto paythem. Sam said if we have to paythe employees the insurance we also have increases in lagers and cerf. Lacey said since we are not on the state exchange there may not be subsidies. If you pay $2000 per employee in penalties you can subtract that and the amount only $166. Ray asked Richard and Amy if the 0 premium was paid would they still be unhappy with this plan. Richard said he didn't { think so. He has noticed when co-pays go up you will have sick people coming in. Karen said she has a part time employee and if her co-pay go up it will cost her more. Lou said the commission will have to get together and solve this. Ray said we can't stay where we are at because we will be non compliant. Trevor said if we do stay with this plan and someone tests the non-compliant question do you feel you can win the battle? They don't want to put them through it. Lou said the employees are the one in middle. Karen asked what the buy up is? The buy up is $1500 80/20 out of pocket is $4000 total and the cost is $489. So you would pay the difference the county pays. Lou said he would never take the chance of being non compliant. My Unh said she will play around and come up with the cheapest option. Lou and Trevor ask about the rate cap for next year? My-Linh said she will have a CFO for the rate cap for next year. We will hear from My- Linh and will have another meeting. The meeting for the equipment purchasing will be postponed until this meeting is over. Motion/Vote - 11:25 AM Common 1 Road Department Discussion - Purchase Road Equipment-Backhoe Moved to completion of previous meeting. The meeting was attended by Commission Secretary Julia Maples, Miranda Beadles Cl is wanting to purchase a John Deere Backhoe. John Deere offered them a additional discount if you purchase one along with C2. 0 In addition they get a government discount and $23000 trade in value. It is a bigger machine and the reason they need to replace is the older machine will cost $23,000 in 61Page 0 October Term Thursday, October 9, 2014 8:55 AM repairs. Richard is asking for $80,716.00 to purchase with 4 year warranty. It is off the MODOTbid. Lou asked for a motion to approve the purchase of the backhoe to be delivered in 6 weeks. RESULT: P ADOPTED [UNANIMOUS] 4 j I 1 fit 1 9 MOVER: 4 2 Ray Weter, Eastern Commissioner 2 8 3 '1 2 i SECONDER: Bill Barnett, Western Commissioher 8 f G 44 3? AYES: f ; Lou Lapaglit, Ray Weter, Bill Banett .1 1 ' b Motion/Vote - 11:25 AM Common I Road Department Discussion - Purchase Road Equipment-Backhoe emergency meeting for C2. Emergency meeting regarding a purchasing another John Deere backhoe for C2. This will save the county an additional $2000. Bill said they have a trade in of $17,500 and total purchase is $71,600.00. C2 is getting a 310 and Cl is getting a 410. Ray wants the trade in to be a John Deere 310G serial number. Lou entertained a motion for C2 to purchase a John Deere for $71,600.00. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnihtt, Western Commissioner i SECONDER: Ray Weter, Eastern Commissioner : 1 2 AYES: Lou Lapaglia, Ray Weter, Bill Barnett 2 : - Motion/Vote . -11:15 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Server for Sheriff The meeting was attended by Commission Secretary Julia Maples, Noah Helterbrand from PC Solutions and Lacey Hart. The commission met with Lt. Bressie to open bids for a Server. The decision will be made October 20 at 10:am. The sheriff received two bids. PC solutions bid is $41,721.11. and the other bid is from PC Net and that bid is for $33,757.00. Lou ask where the money will come from and Lt. Bressie said he thinks federal forfeiture. Ray said the numbers have gone from $12000 to $18000 and now it is $33,000.00.Lt Bressie said they have been buying licenses and they are up to 120 people and they are not up to par and if Microsoft came in and audited they would take it away. You have to buythe software and it is $10-15000 dollars. It is the same server Jack Henry uses and is more secure. After digging into what they have, the firewall will 0 be more secure. The specs will cover for 3 years. 71Page 0 October Term 8:55 AM Thursday, October 9, 2014 Lou entertained the motion to extend the decision until Monday October 20 at 10:00 am RESULT: ADOPTED [UNANIMOUS] I 4 MOVER: i Ray Weter, Eastern Commissioner j'-' 3 .0% 7 i lr,4 1 2 11· 1 41 2 .1 SECONDER: Bill Barnett, Western Commissioner 1,1 b' 'j " :' 6141 1, AYES: , Lou Lapaglia, Ray Wetdr, Bill Barnettuty ?te' r. 1 i III. Adjournment The meeting was closed at 11:30 AM The meetings scheduled for Thursday, October 9, 2014, have been completed, the County Commission will reconvene on Thursday, October 16, 2014. Monday, October 13,2014 the courthouse will be closed to due observance of Columbus Day. 0 M Ou) 7£142 itte#R¢ffilt*i' 3 1144**M€ittlf#.40/9/1/-- ">4%,F .. . · 74 - 03·e•:..: R©,19 .J':14: I4, ..'.:4.e .ekt rt 4'*F r * +·'1 i{.. V VI.. ,1 7 'i i')* t,., i 3'*J4.1 . J,4¢ t.1,/.4*4 ' *9,3..jil'2:':L '. . .: fr,t,4,3 4.32''r- ', \267 - i\, 4.9.: 1 . .. '14.:'1:.'&.1.' ':. .79' '1:.- 15''ll .:.<.54*F:TIA¢441#02% 9,7.9 ..i:;9- 3.*, t I /,Iful 1. .. I : . - 1,1 ,.5.%,2.14 -..1. 1 3 ·11 4 ./ 4: A. -7*8'0 7 34&:· 2 '6 • ' 1 2 4/ t./It i f"47·i - h .44. 14 .11'T':4In.,1.3. 6 . " 1 .t'. 'Fill 18,#4 1.,3 <,; Ji,, · ... 4#9#7.£67, ?40·2*,i. FMT:ArliA--422,7.-*.irT*2'fir.FEF .-44 42. : 0 I 1 1,4 .4 £ t. · ,3•' , M '-Al 37*1¢;:,7 .» . .. , '.4%11. 976 ., ' f · » ·>,F.. ···.· 1, •1)' 09 ·°90: , 2,15¥ . " 524 f/620. 074.1 .i ii: .·,I ·Ci.,i.·7.. 9, ..:-· - 49771: · ··=.41·• ,-- 7 q .r·· ,DA:,4-·.9. '4·i,i· : ./ · 4. . ; .. ... '7: 4 *'k' 14 42(. .6 .1 44.l)4# / ,:;¢, 1 JI/yi.t - s;'2* ,. -* 9,A..te.R , AA--al 4. : r '::. ' .. 44 b'.N .'r')*'' 1 * R. .13•2 ., . .4*4.94. 97. ·»4:p..r )*;,t I ·te .1 £ ' te 1 t.,#.dit.,·11 = - # I · Se ...47. ..2*6 ·1'41:,../. •• P · 42 2 . 6.44... ' . . ' :di ·· K •G .t . . 1,1,1. 2 2% - 4 6 i I.l. 11.,1 11 111 tY i . BILLINGS SPECIAL 'Picket Pg.,46 r?·.$1.-BT 1 9 52283*5 : Recorded In Christian County, Miggourl C ¥ Recording Date/Time: 10/20/2014 at 01-36:g PM I 09" 2,0,4, Instr #: 2014L11603 .*0ef, 2014, by and between'¥&*nJAN·rouiki . ?4wbain E,realdr Christian County, Missouri, hereinafter referred to as "Grantor, and CHRISTIAN COUNTY, MISSOURI, a political subdiviston of the State of Missouri, its successors, administrators and assigns, all of whjch are hereinafter collectively referred to as "Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and sufficiency of which is hereby acknowledged, does by these presents grant bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for C, construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, inducing without limitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface dralnage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcels of real estate in the County of Chtistian, State of Missouri, to-wit: -- - ilu See Exhibit "A" attached hereto and Incorporated herein by reference. t TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privlleges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement ts granted and that it has good and lawful right to convey said easement to the Grantee herein; that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of al! persons whomsoever, except the lien of taxes for the current year and thereafter: special taxes and assessments becoming a lien after the date hereof, atl covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, includjng, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein 'Bea C-Rook - 2, 1/iny 5Jec;,6 1acl-'I>6-1-n of granted.. C '3*€16*112/.131:fjT 2.8.4 i· 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantor has signed this deed the day and year first above written. 7 STATE OF MISSOURI Attachment: Rt. of Wy Beal Ra. - sparta ap. - tirowns (189.5 : KignI or way-tseal Moaa t,Illings opectal lurown,3 4 SS COUNTY OF CHRISTIAN .) . -nci 1 08 this .44 day of ·.1(0 The Christian County Commission hereby accepts the interest In real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri, as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this (o day of £4-Dlo €,6 , 2014. A ou paglIla, ommlssioner Ray We Eastern Coinmissioner K leo E outqU-- Bill Barnett, Western Commissioner iATTEST: 44'ho. 2 'C , Clerk 0 tpa£6@"Peydvi 1 G}£9974; F D EXHIBIT " 4 " REGARDING ROCKRIDGE ROAD A 25 foot wide road right-of-way located in part ofthe West Half ofLot 1 ofthe Northeast Quarter (Wl /2 Lot 1 N]31/4) of Section 3, Township 26N, Range 20W, Christian County, Missouri; the West line ofsaid right-of-way described as commencing at the Southwest corner of Section 34, Township 27N, Range 20W; thence along the South line thereof S89°18'39"E 2777.17 feet; thence S01°27'34"E 2049.68 feet to the centerline of a countyroad for a true pointofbeginning ofsaid West line; Thence S01°12'10"W 220.22 feet 0 for an end to said right-of-way. 0 4«¢4€06:1476 3. Ballifi-/ Wi*Api .C: 4 52* „9443 0.20.4.-SCACC ·P ' g,i":j .2.4, 01:Fix·370'8.,44(,J 9· 9.29 .42 0,64 'Bilailip:..0 2 · r.5- "'C· :A:.729 c.©72·*.... ·59.-p:•t . . --49,·rRy.t.*52'3: t/2.4%* ,-13 - Nlp .. 374*546 47 c.6..4 u :' ' & - . -· 'Araer··972 i ... #-AfF *7 &9 ' > / ixt·L t- di *C ·. Mt *S 1 f ./. 2-_I 1 2.Ek '*© h: i 94 4. a . HERRI LY 5*124,9, 2030®000 0 · :1€:w i 14*WERMF3:. . 1 - 1... . r: f 4 CY. ·45'9,24'..?W;, . 43 .'5ge"imos-=e . I :... .. ''-'if SOUTH SPARTA SPECIAL 0 - 1:Packdt Pg. 18 210:a Recarded In Christian County, Missouri 1 14 - ..1 0 11 Recording Date/Time: 10/20/2014 at 01:59:42 PM $0';'Mt'14, Instr #: 2014L11604 Af'--2/4 Page: 11483 4.. Mai Book: 2014 f (SEAL Pages: 4 rw64,luge iroau oparia epecial lutmlin)) Fee: $33.00 S 20140006551 "©Athre : 4 Kelly Hall SOUTH SPARTA SPECIAL ROAD DISTRICT Recorder 01 Deeds i RIGHT OF WAY DEED # 2014-010( THIS DEED Is made and entered intq this /58 day of 52'f*m 432014, by and between K e.46 7 5,1, e rt-7 61.4 KBY Christlan County. Missouri, hereinafter referred to as "Grartor"c and CHRISTIAN COUNTY, MISSOURI, a political subdivision of the State of Missouri, its successors, administrators and assigns, all of which are hereinafter collectively referred to as 'Grantee." WITNESSETH, that the Grantor, in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to it paid by the Grantee, the receipt and D- sufficiency of which is hereby acknowledged, does by these presents grant, bargain, sell, convey, and confirm unto said Grantee, its successors and assigns, a Right of Way easement for construction, improvement, reconstruction and maintenance of a right of way for public use as a street, roadway thoroughfare or related purposes, including without ;imitation, the use of conduits, water, gas, sewer pipes, poles, wires, surface drainage facilities, ducts, cables on, over, along, across, and under the following described tracts or parcers of real estate In the County of Christian, State of Missouri, to-wit: See Exhibit "A" attached hereto and Incorporated herein by reference. - TO HAVE AND TO HOLD THE SAME, together with all and singular the rights, privileges and appurtenances and immunities thereunto belong or in any way appertaining, unto the said Grantee, and unto to its successors and assigns forever; the Grantor further covenanting on its part and on behalf of its heirs and assigns that it is lawfully seized of title to the real estate through which said easement is granted and that it has good and lawful right to convey said easement to the Grantee herein: that the premises are fee and clear of any encumbrances done or suffered by Grantor or those under whom Grantor claims; and that said Grantor will warrant and defend the title to the said premises unto the said Grantee and unto its successors and assigns forever against the lawful claims and demands of all persons whomsoever, except the lien of taxes for the current year and thereafter, special taxes and assessments becoming a lien after the date hereof, all covenants, restrictions, easements, reservations, and other matters of record and a billboard advertising sign lease applicable to the property. GRANTOR, to the fullest extent allowed by law, including, without limitation, Section 527.188, RSMo. (2006), hereby waives any right to request vacation of the easement herein ' TFC 14:Cidle'Road - soo-4-h :Spark *Cdok RD granted. /2 U Packet Pg. 1* 2L·10.a La 0 THIS GRANT and easement shall, at all times be deemed to be and shall be, a continuing covenant running with the land and shall be binding upon the successors and assigns for the Grantor. IN WITNESS WHEREOF, the undersigned Grantorhas sigged this deed the day and year first above written. 0 n *. 06,4-V ·rrN STATE OF MISSOURI 1. ss COUNTY OF CHRISTIAN '3' On this 113' day of 'Awde_,ay:< 2014, before me personally appeared JK.4&1 e 647 evvi Al 114,li,4 '* to me personally known, who, being by me duly sworn, did state thal he/she executed the foregoing instrument as his/her own free act and deed. IN TESTIMONY WHEREOF, 1 hereunto set my hand and seal the date and year first above written. ABLBJEI).CRENEY 1 - Natar,Public-Nman,Sont O.lit# 4,u, ··Ch. P lize.,# u.f StatecIMisEowl 0 1 Comnisslotied for Chtistian County N*Fy Public *- .r V 1 My Comnissione ims: August 12,2015 11' |filf · ille At' C 4 <0 2. 1 Commiss®nmunber. 12§18111 - (Allited Name) My Commission Expires: g.. i.3.-1 L, The Christian County Commission hereby accepts the interest in real property conveyed by the Right-of-Way Warranty Deed from Grantor to Christian County, Missouri. as Grantee, for the property legally described above and hereby consents to the recordation of this Right-of-Way Warranty Deed. Passed, Approved, and Adopted this 90 day of I 2014. ....U Cdmmissioner Ray Witdr, Eastern Commissioner 899 20!UA# Bill Barnett, Western Commissioner ATTT: 7 - /L:41'n,i /2,4 0,0 4 dbunly Clerk 0 fit#cliet**@ 1 t i 210.W. 3 EXHIBIT * M 1, r,--wi,li,WIN -- W. I'l '-1-11,11, - 1,wunil-Uw 1--- wpu-U W) , Iwww I .-1,0, w, -9,-lu-'9,11-89 ugu wpal,u wpiwmi P..1.111]N„ REGARDING ROCKRIDGE ROAD A 25 foot wide road right-of-way located in part of the West Half of Lot 1 ofthe Northeast Quarter (Wl/2 Lot 1 NE1/4) of Section 3, Township 26N, Range 20W, Christian County, Missouri; the West line of said right-of-way described as commencing at the Southwest corner ofSection 34, Township 27N, Range 20W; thence along the South line thereof S89018'39"E 2777.17 feet; thence S01°2734"E 2049.68 feet to the centerline of a county road for a true point ofbeginning of said West line; Thence N01°12'10"E 19.38 feet for an end to said right-of-way. 0 ,pwr »r ' 4,33 4% p &4. I 't .D.....44...9 3 i 2119.:...',./.1:f .f <%7142w-····id i' .,48 " 4 *B ,·1 3 *42280%9 *93*@*470Ni®-®yar,; · ... 4204-- ™6544 44/gi?2*4»f49-:4E T '. 949#91%* s , 4 0 . *,6.*·*¥·Le**37*Fi4*:41*· Af' s *'ift -2 4 * . +Dr:· z 23' 8- I Am-. ,«*44*.Ted,Wir,#4'- *9» Ir*e•- 34. - ,p :.9 .t -4-+ .4 sz; --y*41,. ty*.4 33 c-,. ·· 13. .41 9*garit . - -ig-* ··,MI- 9 .y e *-r*ey ·,caj,baw.:.**t.*13:*2127;N:fbq#t kti? , :/ 42!L- ..,za- A . 25 7:55%#At 41:7 3 te.v--: 6:NEKils , 2/4.2,451*%#abjehA/*#NAH. ,r·K/6 *b 4954&.' -rq#44«::Akjq#& iff k. 61* . · *NtiR·£c//40499& 2 ' 41#¥7$,0 em . . 1 4 ... . 9 Packet Pg. 22 Christian County Commission 100 West ehurch StRoom 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, October 23, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Ati'4!i'dd61Ndmdr. 4 3 --F -1, fijj *- j[' -ait"P']441'1'*i·%39-'{4 iiI? Nsibta}'33·]kIAffi@'diR Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:43 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. , The Commission met to approve the minutes for October 9th, 16th and 20th, and 23rd. There are no financials. Commissioner Lapaglia entertained a motion to approve the minutes for October 9th, 16th and 20th, and 23rd. RESULT:,- f.3 ' ADOPTED [UNANIMOUS]. 6 0% -. I. p, ' .1 k.,4 C U °p MOVER: , %4 #f Ray Weier, Eastern .Commissioner 00 1 4. ·,'46-. % 2 7 1 i,P SECONDER: i' .:Bill Barnett, Western Corrithissioner 1 ·b 4 - 5,444 '* t:[ . 1' '·1 5- 1 144'' ' 1, ; r.=b•,P 1 52 1 12. 2 ..' D , 011 9, i.11, 1 J j i IMI it·1 A¥ES: . 4 H Lou Lapaglia, Ray Weter, Bill Barnett 6 1,- k e p .4 Motion/Vote - 8:45 AM Christian County Commission Discussion - Emergency Solutions Grant Letter of Support The meeting was attended by Commission Secretary Julia Maples and County Counselor John Housley. The Commission met to sign the Emergency Solutions Grant letter of support. It is the Missouri Housing Development Corporation. It doesn't obligate the county in ahy way. They do not need to monitor it. It is a letter of support. Commissioner Lapaglia entertained the motion to approve the letter of support for the Emergency Solutions Grant. October Term Thursday, October 23, 2014 8:40 AM RESULT: .®ADOPTED [UNANIMOUSL Ip I MOVER: d Ray Weter, Eastern Commission'er .: k SECONDER: ' ' Bill Barnett, Western Commissidner AYES: " Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM City Mayors Discussion - Per Diem Discussion The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housley, Headliner Newspaper reporter Amelia Wigton, Blanca Mallonee, Rod Wells, Patty Shilling, Shane Nelson, Christy Stewart, Jim Bowles, David Collignon, R.T Robertson, Clint Ellingsworth, Joel Harris, Brian Steele, Jaredd King, Mike Younker, Randall Bruce, and Jimmy Liles . Lacey Hart arrived late. The Commission met with the City Mayors and Sheriff Kyle to discuss the per diem for inmates. Commissioner Lapaglia turned the meeting over to the Sheriff. The first question is now that the per diem has been set and is in effect, some of the municipalities have received a bill. They feel the bill should be collected from the detainee, not from the city. John Housely said the city is responsible for the prisoner in the jail under the commissioner's order. It is up to the city to collect from the prisoner. RsMo chapter 221 is different than 479. John Housely said they work hand in hand. One n deals with the sheriff and the other deals with the commission. Joel Harris asked why does 479 state it one way and 221 state it another way? John Housely said the commission can set a different per diem and are not bound by the state per diem. Under 479.180 a municipality can have their own jail. They choose not to so the statute says the municipality shall pay. The sheriff takes them if he has space. John Housely said if they don't like it then build your own jail, John Housely gave them the attorney general's opinion. Joel Harris asked why are we looking at opinions when the statute allows two different ways to collect? You can set a per diem but you have to send it to the defendants. Joey said where do you see the per diem rate. Jarred King said the per diem should be set at the state rate. Joey said the state pays less than the allowable rate. Jim Bowles said it doesn't give you a right to pick a number out of air. Joey said the per diem rate is what all other counties charge. Mayor Nelson stated if the state is paying $23 per day and you can notify us as soon as you get a prisoner we can pay $23 a day we can do that. We are not paying $43. We will try to get our prisoners out as soon as possible. Jaredd said he had a prisoner that the date booked was 9/7. The first notification they got was 9/17. Joey said you are putting the whole responsibility on the jail and it should be MULES. Joey said he does see a notification problem. The cities turn their warrants into the county to enter. They are not getting a notification. Joey said they should be checking. Christy Stewart said she can't get the department to answer the phone. Jaredd asked for a roster so they can move the prisoner. A mass email to the municipalities would save the phone calls. The county sales tax pays for the state enforcement, not the county. Shane wants to figure out how to get this situation working, an email would be great, charge us what you charge the state. If you charge the state $23 charge us $23. If it raises we will pay the increase. The cities just want you to work with them. The mayors backed the tax to get the jaii built. Joey said when the 21Page October Term Thursday, October 23, 2014 8:40 AM tax was passed it covered 85% of budget, now it covers a lot less. Joel Harris asked if it isn't about revenue what does it matter if you charge $43 or $20. Shane said charge us $23 and send us an email and if we don'tget them out it is on us. If the state increases, we pay the increase. Patty Shilling said she agrees. Biometric court cost can be added on to every charge. The municipality could accept that rate and add it to the court cost and remit it to sheriff. Jim Bowles said they are looking into it, the biometric charges are $2 per ticket. Presiding Commissioner Lou Lapaglia said it appears notification is part of the complaints. If you could settle the notification we can work on the rest of it. Joey said it is not the sheriff office's responsibility to notify the cities. lt is up to the cities but they don't have the MULES system. ' Jim Bowles asked the Sheriff to work with them. Sheriff said it is not their responsibility. Bill Barnett said he thinks the cities need to bring their wants and needs to the commission and they will dedde at a later date. Mike Younker said an email for the prisoners would be helpful, and Jaredd King said the $23 rate is more acceptable. Ray said the email seems the answer. It seems that decision is made. Shane said their proposal is to charge the cities the same rate the state is paying. Jaredd King said they would look into the 488.5026 about the biometrics. Mike Younker said they can speed up the court times if they are notified. Bud Pierce from Billings said 99% of the time they are in for failure to appear. They should not be charged. Lou asked John Housely and he said the common sense solution is the email, but it is not the issue we came to talk about. Do the cities have to pay and if so how much? The County Commissioners set the per diem. They set the $45. No one has enforced it. It could be more or less, if the Commissioners want to change it, it is at their discretion. The whole goal is to get the prisoners out and if the cities communicate they could have very few prisoners. Jaredd King said the only question is if the municipality can pay if they collect from the prisoner. They can add the board bill to the prisoner fines. Ray asked if the biometric fee is by Municipal order. Is it an ordinance that is passed and collected and goes into the sheriff budget? Is it for specific uses. Marks opinion is it is for jail operations. Ray said it is not the revenue, it is getting the cost to the sheriff down and getting the guy out so it would seem like the sensible thing to do is the email thing and the biometric fee. Ray would like to find out what the state is reimbursing and pending the adoption of the biometric fee by the cities, talk about adopting that as a per diem. Mike Younker asked if the sheriff thinks it will work. Sheriff said it demands more work for them and they are stressed. If they get less crowding in the jail, it would free up more work somewhere else. Ray asked if they should waive the first day. Joey said the 31Page 0 October Term 8:40 AM Thursday, October 23, 2014 commission should reconsider. Joel Harris said an email is not a big deal and to say it is a big deal is laughable. The goal is to reduce the count in jail. Joey said he doesn't think the cities appreciate the job they do. Lou asked for a date to come back with a solution from the cities. November 13, @9:00 is scheduled. Lou asked for the information ahead of time so they can discuss with the County Counselor and Sheriff. Shane said they can give the information to them by the first of the month. Motion/Vote - 10:30 AM Christian County Commission & Department of Agriculture Contract - Remonumentation Contract The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housely, and Lacey Hart. The commission met to sign the remonumentation contract. It will cost the county from $1000 to $1150. Lou entertained the motion to renew the remonumentation contract. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner b 1 - 0 SECONDER: Ray \Meter, Eastern Commissioner AYES: Lou Laoaglia, Ray Weter, Bill Barnett - 3 Motion/Vote - 10:48 AM Ted Nichols-Collector Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Additor Sam Yarnell and Lacey Hart. The Commission met with Collector Ted Nichols regarding his 2015 budget. Ted gave the c Commission copies of his budget projections. He is presenting two. The regular budget and the tax maintenance. The county budget is left all the same except for the first class increase of salary. Tax maintenance fund budget is through 9/30. They don't have as much coming in. It is based off penalty. 2/7 goes into tax maintenance, 3/7 into cert and 2/7 into county. The penalties and interest are the only revenue. Salaries of the three part time girls are not the same. He would like to increase for the rest of this year to $8.50. at the first of the year. When we go first class, the collector will distribute the school and the fire and they will have additional duties. His full time clerks will have to do more work so he wants to raise Cindi Carey $.40, Kathy Bray raise $1.00 to $12.00 to go into effect at the first of the year. The commission signed the tentative budgets. Motion/Vote - 2:00 PM Sam Yarnell-Auditor 41Page 1 October Term Thursday, October 23, 2014 8:40 AM Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Paula Brumfield, Cl Supervisor Richard Teague, Highway Administrator Miranda Beadles and Lacey Hart. The commission met with Auditor Sam Yamell to discuss the budget. She started with Cl. The revenues are based on sales tax revenue and cart money. National Forest will be decreased. The easiest thing would be to pay all of Highway Administrator out of Cl and reimburse them 1/2 out of C2 or the Sales tax pool. Ray said it boils down to whether we want to take the salary out of our individual budgets or take it out of the sales tax pool. None of the special road districts are in crisis. The Commissioners need to make the decision about how to handle the Highway Administrator wages. Work Comp had a huge jump and Sam has been assured there will not be a huge jump next year. Bill asked if they had to bid that this year. Julia will look and see. Total expenditures are $1,846,100. Bill asked if they could wait until next Thursday. Brian Bingle is gone until next .Wednesday. Bill said they will take 1/2 of Cl and 1/2 out of (2. Ray said the option is to take it out of their operating money or Ray would rather take it out of the pool instead of Cl budget. He thinks it is better to do that because they haven't resolved the insurance budget. Lou asked if she knew when the revenue would be in. Sam said Ray will have either 1.7 million or 1.8 depending on what they decide. Bill said what they can tell the specials 0 that we are supplying them with Miranda instead of going to Great River. Lou thinks they are digging a hole and Miranda will not be able to keep up. Bill said they will keep less money out of the general pool and take it out of there. Julia said the money should be used for repair and maintenance of roads and keep Miranda under the Commission like EMA and Planning and Development. Sam said you will take $101,000 out of county revenue. Lou said that at some point the roads will go under general revenue. Sam will put Miranda's salary under the commission. They will adjust payroll of Cl and C2 and adjust the numbers. Lou said if it doesn't work, they can amend the budget. Her regular expenses will come out of commission expenses. Sam will bring the changes down and they will go from there. The next is Cindy Childress. They need to increase the contracts with attorneys for guardian ad litem. There are not a lot of options with the judges. The commission signed off on that. They will do the sheriff budget on Monday. Motion/Vote - 2:30 PM Employee Benefit Design Discussion - Insurance Presentation The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell, Paula Brumfield, Lacey Hart, Cl Supervisor Richard Teague, Prosecutor Amy Fite and Miranda Beadles. Kay Brown arrived late. The Commission met with Jeff White and Daniel Burns with Employee Benefit Designs to 0 present an insurance presentation. They want to talk the insurance part and the employee benefit design. They have several services and one in particular is tailored for 51Page 0 F) October Term Thursday, October 23, 2014 8:40 AM Counties and Cities. Lou asked them to provide a financial statement and references. They have 400 corporate clients, they have Taney county and City of Republic. EBD is the largest firm outside of KC and allows them to have leverage with insurance companies. They can hold the cost as competitively as they can. Your costs are driven by claims. They can negotiate with insurance companies for a better cost. They work with the carriers at Mercy and Cox. With the Affordable Care Act and health care reform being in the forefront the compliance issue is important. Jeff White said they are unique with the programs they are offering. This product is unique in the way it is set up. It takes some buy in from the employer for the wellness program. It is called the lifestyles program. There is wellness, and disease programs that are already built in. In other services these are an additional cost. This program is driven to promote wellness. It is not a fully insured program. It is somewhat self funded. There is a third party administrator that is in the background. You will see much more in depth. It also gives you the opportunity to get money back if you perform well. On the arisa platform. There are several counties, Clark, Montgomery, Holt, and several other counties looking at this. There are 25,000 lives, and 4 school districts on this plan. The average renewal is 4-15%. You can get 2 year rate renewal. What this does is open an entirely different market and gives them leverage to negotiate with the carrier. If he can bring a 5% increase instead of 18% the current carrier would be forced to negotiate. You can offer up to 4 different plan designs. 0 Lou wants the audience to know because it would be a new venture that our past claims historv wouldn't be held against us. Lou asked if it was Cox wouldn't they still have last years history. Jeff said a lot of past claims are not still on plan. A new carrier will see 3 people off the plan and look at it going forward. They go directly to Cox health network. We wouldn't have to change doctors. If you made a carrier change you can go to the Cox health physicians. It opens up the whole market. Anthem, United healthcare and Cox Health plan are the 3 for Cox. Ray asked no matter what plan or broker you go with, your people can't be out of pocket over $6350 next year. If we stay with Cox Health will we still have our cox health card. Jeff said you will have the Cox Health Network just not the cox health plan. It will go to the 3rd party administrator. Taney county is a client. Ray recently set in a meeting and the result was not a beneficial savings, in a couple of years it might change. His concern is not to provide less coverage than our people have but provide a better price. Daniel said they haven't got to the point yet. They can get a price and at that time the county can decide. Ray asked all the data and all the quarterly reports is information provided by Cox and given to them. Is it the counties property and can it be given to anyone? Ray asked area wide on this program there are 25,000? There is a diabetic plan that pays 100% of supplies. Lab benefit is 100% but covered at their lab. Patients can get labs done at doctorbut will have to pay the deductible. Rayasked, where are they? There is one on Fremont. Julia ask if the Broker fee is paid by the county? Do you have a percentage? It is $13.50-$25.00 per employee per month. Lacey asked at what point do we become self insured and when does reinsurance kick in. Jeff said the plans are set by the administrator. You are not self funded on your own. The pool is what is self funded. You get a fully insured price. If you did not spend your amount you may get a refund if t 61Page October Term Thursday, October 23, 2014 8:40 AM you spend more, you don't pay any more. They have some that are stand alone but this is putting us into a pool of other like organizations. If we have a bad year when are we hit with a fee increase. Daniel said it is looked at every year and analyzed. The same process is done whether you are with Cox Health plans or in this network. They won't guarantee what the pooling rate increase will be. Lou asked if one year we went past and another county is down would that be a consideration. Daniel said sure that is where the pooling piece comes in. Jeffsaid you are put into a pool where all are in wellness. Ray asked our risks are spread across the pool? If our premiums go up is that spread across. What happens they look at the pool, the re-insurance rate and each renewal depends on individual claims. Ray asked at what point do we have that protection of the rates spread across the pool. Dan said the county demographics might be different. We might select different plans and designs might be different. The program is designed to get as many in a pool but the design may be different. Lou asked Amy Fite to present a plan and how to pay for it. If you were looking at setting up health savings plans for each employee. If the county said they keep the plan the same and give the difference to the employee to use for insurance. Is that something that can be set up or incorporated. Daniel said yes, that is something that can be done. They have employers that have a base plan they can pay. When you have multiple plans the employee can decide if they wantto buy up or get a lesser plan and have the money in savings. Amy's question was if you could keep a base plan and keep the difference in money. Dan said it may be called something other than Health Savings plan. You can do that through another kind of plan. Jeff said there is not a co-pay, all goes toward the deductible. Lou ask if we have something that Amy was talking about. Dan said yes. Ray asked if you have to be careful about the $6350. Dan said yes you can still do what Amy is talking about and call it something else. Lou asked how long it would be before you can give us numbers. Jeff said it is 7-10 days after they get the information. Lou asked what the thoughts were on giving the information out. - Sam asked about Lifestyle plans how does that work. Paula asked if they were going to bid dental and vision? Jeff said yes. Lou said they will provide them with what you need through Julia and she will work with them. They don't need names, just numbers, type of claim. They want to expedite this so we can make a decision. If the agent has an exclusive with Cox for Christian County can they deal with it. t Dan said yes. Lacey asked about the wellness plan component. It is built into the plan. They are like a outsourced human resource plan. Julia will set up another date for the quote. 71Page D October Term Thursday, October 23, 2014 8:40 AM III. Adiournment The meeting was closed at 3:30 PM The commispion is adjourned until Monday, October 27th, 2014. 4 Lou Laglia Presiding Commissioner, Lou Lapaglia 2 Ray VOeter Eastern Commissioner, Ray Weter 3 Barnett Western Commissioner, Bill Barnett 81Page MEE-TING A 1 -1 ENDEE-'5 Note: We request the following information in case we need to contact gou. Thank goul Date: 0-2.-3 - Zat Meeting: 4 L» V 79. -R 766 ert son ( ANT U /N £000&7-A Name(Mease prine N.e (rl ease print) / 44:34 1·J v :cle P.D. 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Aa-+ email address Name Crl ea5c print) Name 41 ease print) CompangTitle Compang/Title business Add re55 Ot| business Address 019 rhone number rhone number 0 emai1 adAre55 emaiit address Christian County Commission 100 West Church St Room 100 0 //r Ozark MO 65721 ka October Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, October 27, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attinded'Nah¥@131 1 *T J . ,-: rPit % f tritle -- 17 2 - -9 , . StattiaF ·FAiriva'd L Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Norrna Ryan Chief Deputy County Clerk Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk 3 Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Coroner Brad Cole. The Commission met to approve any minutes and financials. There are no minutes. Commissioner Lapaglia entertained a motion to approve Court Order #10-23-2014 Septdmt-er Cart for a total of $120,920.91. RESULT: '; ADOPTED [UNANIMOUS] 7 t. 4 ill 2 4 MOVER: . Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: 3 : Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - 1904 : Emergency Purchase There is an emergency purchase for 6 GFCI tester for Building Inspections. Commissioner Lapaglia entertained a motion to approve the emergency purchase. RESULT: ADOPTED [UNANIMOUS] : 3 MOVER: Ray Weter, Eastern Commissioner 2 2 SECONDER: Bill Barnett, Western Commissioner J ti AYES: ,: Lou Lapaglia, Ray Weter, Bill Barnett 0 Brad Cole-Coroner Motion/Vote - 9:00 AM Budget Discussion and Decisions - 2015 Budget Discussion October Term Monday, October 27, 2014 8:55 AM The meeting was attended by Secretary Julia Maples and Auditor Sam Yarnell and Lacey Hart. The Commission met with Coroner Brad Cole regarding his 2015 budget. Brad presented the commission a copy of statistics of salary comparisons for other counties and the call volume for this year. He has presented a budget proposal to Sam Yarnell. He has decreased some of his expenses. Normally they budget $40,000 for autopsies. This year they have spent about one half of that. He attributes that to the complete investigation they are doing. This alleviates the need for autopsies. This is saving the county over 40% in reduced expense. Indigent burials are saving the county money because he is obtaining grants for these burials. The Deputy Coroner is going to be off for maternity leave. While she is off he will need some help. Steve and Todd have volunteered to be reserve deputy coroners at no cost. The only requirement the coroners office has is they have to go to the annual training. He would like to pay that out of his budget. That has came about since he turned in his 2015 budget. He needs to change his training fund to allow for their training. He would like to raise it to $4000 and he can decrease in the coroners supplies by $500 and inquest and autopsies by $500. Bill said he has already cut his supplies. Brad said he has his supplies and equipment for the next couple of years. He wants to raise the deputy coroner salary to $6000. It is a 25% increase. He would like to budget the $39,500 as a safety measure but he doesn't think he will use it. Lou asked about the increase in budget of $6000 and why do you want that increase. If they have 2 calls they can call Springfield Mortuary or a funeral home. Ray said the 25% increase they need to mull that over for a few days. He doesn't know if the smart thing to do is to look at it in one day and make a decision. Lou said the $45,000 salary for Brad he has questions about that. Brad said they have 86 full investigations this year. The normal detective works 85-95 cases per year for each sheriff or police detective. Brad said 20% of the time a detective will respond. Lou asked whose investigation takes precedence. The coroner takes precedence over any. They have had 514 hospice deaths as of the first of this month. Ray said the hours he has worked are 1600 plus. How many hours is the deputy coroner working? Brad said approximately 200. So Ray said Brad is at 67% of a full time person equivalent. Lou asked how many hours per week or month does the deputy coroner work. Brad said average 20 hours a month. Ray said the math makes his hours 90% of 2080. Bill wants to thinkthis over before making a decision. Sam asked to put this on for Thursday, October 30th at 1:45p.m. Motion/Vote - 9:30 AM Ken Davis-Public Administrator Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell and Lacey Hart. The Commission met with Public Administrator Ken Davis regarding his 2015 budget. Going into the 2015 budget his is staffed with himself and Susan who has been full time for 2 years. In the last 6 years his office has grown and procedure and policies have changed. They have had 15 new appointments this year. That is a substantial increase. They have also had 8 deaths. It takes as much to close out a death as it does to have a 21Page October Term Monday, October 27, 2014 8:55 AM new one. In dealing with social security and medicaide you now go to a call center and paperwork is redirected. He has a new judge coming in and he is not sure how he will handle the appointments. He is concerned his case load will increase. He is requesting a part time employee, a new computer and software license. Lou asked where you would put her. Ken said they will put them in the front office. Clerical will be paid at 10.25. He wants to make Susan a deputy to take some of the responsibilities of his and the part time will take some of Susan's duties. Lou wants Ken to put this on a budget sheet and come in on Thursday at 1:30 pm . lacey asked if Susan will need to have a raise because her duties will be increased. She is making $11.03 per hr. Motion/Vote - 10:00 AM Gordon Carriker Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell and Lacey Hart, Andy Arndt, Brian Bingle, Alan Berry, Renetta Wardlow; The Commission met with Gordon Carriker, Renetta Wardlow and Alan Berry. What the council is asking is a $9000 increase over 2014. With the retirement of Kathy Workman the youth person. They are limited in youth programming because they are sharing the youth specialist. What they want for 2015 is a salaried individual with a bachelor degree. With the county covering 1/2 of salary and benefits. Lou asked if the $19,291 is 1/2, and how many counties. Gordon said Christian county alone. Alan said they have the youth specialist covering the 3 counties. Ray asked if this was Kathy's position just ramped up. The $19,291 is salary and benefits. Ray asked who pays the insurance. The county picks up 50%. Her insurance is provided by the university. Lou asked if this is a salary increase with what Kathy made. Gordon said with the hours it is essentially less. Lou said so she is going to make around $38,000 including benefits. Gordon said an additional increase in the rent accounts for the 5% discount for paying ahead. Last year they ask for the $26,000 for the office manager. Lou asked what the hourly would be. She is without insurance. She is making $12.50. Andy Arndt commented with this new youth employee, they keep adding new people and the old plan they had with the part time person has served its purpose and they need a full time person if they are going to move forward with 4H. They just need to figure out how they are going to fund it. Alan Berry said the council views this as an investment in youth in the county. Lou said it is an 18.5% increase or just under $9000. Lou entertained the motion to approve the budget for $75,534.00 for 2015. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commihsioner. ' 4., 1 0 : SECONDER: ? Ray Weter, Eastern Commissioner 11 ..g P k AYESi 9 Lou Lapaglia, Ray Weter, Bill Barnatt· 1 3 0 Motion/Vote - 11:00 AM Trevor Croley-Croley Insurance ' Discussion - Health Proposal ' . 31Page October Term Monday, October 27, 2014 8:55 AM The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell, Brian Cathey, Lacey Hart, Paula Brumfield and Holly Burnette, Jason Stutesmun and Sheriff Kyle. The commission met with Trevor Croley and Michelle Brown to discuss the Insurance. They have discussed with Cox Health plans and comeback to the county with what they have found with other health carriers. They disclosed all claims, plans, etc.. This year Humana and United healthcare wanted to quote. They were higher because of the rate cap. Self funded annual premium is $778,000 the estimated annual max exposure is $1.35 million. Trevor said Cox gave a rate cap of 15% for 2016. In a partially self funded plan it is the entity, administrator and some type of insurance carrier. The strongest is between you and the insurance carrier. You say I will pay claims up to a certain level and after that the insurance carrier takes over. Lou said with the self funding you have to have deep pockets. Trevor only brings this up because you can get away from some of compliance issues. With 3 years of bad claims history he doesn't think we should go down that road. Ray said self funded the out of pocket max is $6350? Trevor said you have to meet guidelines but not all of the ones if you are self funded. Our population is not getting any younger, if you don't self fund how will you pay or be in 2016. It will be pay the $2000 penalty, paythe employees some money and get out of the insurance business. We have had a 48% increase in 48 months. We are appreciative but we don't have the money to continue. Ray asked what option Trevor will offer. He doesn't see what you have except what they offer now. You will pay more money this year. You will have to pick up the difference or make the employees pay the difference. We tried to make it affordable by making the higher deductible options. As far as the renewal goes, Cox is what we have. The base plan is not going to get any cheaper. Ray said option 3 seems to be the best of the worst. As far as out of pocket and deductible compared to what we are now, and under option 3-it can't go any higher than $6300. On option 3 co- pay is $40 and specialist is $50 and emergency room is 30%, urgent care is $100. Sheriff Kyle said young couples will take the risk and not take the premium because of the cost. Ray said if you are a frequent flyer every trip will cost you more but you will hit the out of pocket faster. Lou asked if Cox would consider putting all the deductible all together but all goes to deductible. Trevor said that goes to the Health Savings Plan. Option 6 is that type of plan but it is higher. Where they got traction is the buy up option. Option 2 is the closest to the current renewal. Option 3 is a change of deductible, kept the out of pocket the same. Sam asked how many people do the buy up. Trevor said 25 people. Currently there are 125 employees on the base plan, 25 employees on the buy up and one that is on the high deductible. Lou said that our employees can't afford the buy up. Joey asked about a multi counties pool. Trevor said we used to have one in the past called Missouri Consolidated. The problem with the association plan is the ones that need it the most are stuck and the ones that don't need it can get it anywhere. They are comprised of smaller counties. Trevor said over the years the larger groups jump out then it is a problem. Lou said it takes a lot of money if you do the self funding. Ray wants a clearer understanding on the $2000 penalty. Is that per month or peryear. Trevor said it is per year. If an employee goes to the exchange your penalty goes to $3000. Trevor said there is a percentage that is taken off. On the bulk of the employees you will pay 41Page October Term Monday, October 27, 2014 8:55 AM the $2000. Ray said it would be 187 x $2000 if you opt out of offering insurance. Lou said that will entitle them to go to Obamacare or buy there own. If their spouse has other insurance you don't get the tax credit. Trevor said it is not an economic plus to be self funded. Under plan 3 it will cost $791,000 a year and you could pay the $2000 and pay the employee. Trevor said if you bonus people money you will pay 7.65% and you will have to deal with the retirement plan and your work comp fees go up because your payroll will be higher. If you bonus people it won't pay for the peoples health plan. Ray said option 3 is the most viable and the question is who is going to pay the increase, the employee or the county? Trevor said you can fund a health savings account butyou only have the last option. You could fund a HRA but that is only for medical expenses but people will have to send it in and document it. That is a dollar for dollar cost. Brian asked if each department works it in their budget can they pay that for the employees. Lou doesn't have the answer. Ray said it looks like the employee will be out more money if they pay for the employee because of the family. The commission will look at this and make a decision by November 10th @9:00am. Motion/Vote - 2:00 PM Sam Yarnell-Auditor Budget Discussion and Decisions - Budget Study Session This meeting was attended by Commission Secretary Julia Maples, Brian Cathey and Lacey Hart. The Commission met with Auditor Sam Yarrtell and Brian Cathey to discuss the budget for the sheriff. What they have done is everything year to date divided by 9 times 12. Brian said they haven't gotten a payment from ICE for three months. The utility tax takes effect only on the building bond after it is paid off. Law enforcement tax can only go to the sheriff. The building bond includes the other entities of the coroner and prosecuting attorney. $4,602,000 grand total revenue expenditures $4,633,000. Lou said in 2015 the sheriff will have a $400,000 increase in the building bond. The utility tax will be collected in June 2015 after we pay off the building. You have law enforcement of 1/4 cent and building bond of 1/4 cent. The expenditures of $60000 for the sheriff and down to unemployment are set. Equipment is up to $15,000. The total expenditures are $4,633,000. Commissioners approved the tentative sheriff budget for 2015. The Commission signed a tentative approval for the Extension center, and the commission budget including Miranda Be'adles. Cl budget is the same as 2014 with the exception of the insurance increase included. The coroner and public administrator will be in Thursday. They are going to put the increase in and will decide the outcome of the insurance if they approve it. Motion/Vote - 2:39 PM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Southernview Road-Ozark Special Road District (Little) 5[Page 0 October Term 8:55 AM Monday, October 27, 2014 The meeting was attended by Commission Secretary Cheryl Mitchell and Miranda ' Beadles. The commission met with Planning and Development Administrator Todd Weisehan regarding the right of way for Southernview road under the Ozark Special Road District. The commission is taking this in on their behalf. They are getting 330'. Commissioner Lapaglia entertained the motion to accept the right of way of 330' of Southernview road on behalf of Ozark Special Road district from Little. RESULT: ADOPTED [UNANIMOUS] MOVER: ' Ray Weter, Eastern Commissione€ J 1 lf# .J , SECONDER: Bill Barnett, Weitern Commissioner ' A 1 1, i 11 u AYES: Lou Lapaglia, Ray Weter/Bill Barndtt ' Motion/Vote - 2:43 PM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-Southernview Road-Ozark Special Road District (Thomas Family Limited Partnership) The meeting was attended by Commission Secretary Cheryl Mitchell and Miranda Beadles. The commission met with Planning and Development Administrator Todd Weisehan regarding the right of way for Southerview road under the Ozark Special Road District. The commission is taking this in on their behalf. They are getting 329'. Commissioner Lapaglia entertained the motion to accept the right of way of 329'of Southernview road on behalf of Ozark Special Road district from Thomas Family. . RESULT: ADOPTED [UNANIMOUS] . - MOVER: Bill Barnett, Western Commissioner !;- 1 SECONDER: Ray Weter, Eastern Commissioner -7 , AYES: Lou Lapaglia, Ray Weter, Bill Barnett 9 Motion/Vote - 2:43 PM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way McCracken Road-Ozark Special Road District (McMullin) The meeting was attended by Commission Secretary Cheryl Mitchell and Miranda Beadles. The commission met with Planning and Development Administrator Todd Weisehan regarding the right of way for McCracken road under the Ozark Special Road District. The commission is taking this in on their behalf. They are getting 14'. Commissioner Lapaglia entertained the motion to accept the right of way of 14-20'of McCracken road on behalf of Ozark Special Road district from Wanda McMullin. 0 61Page 0 October Term 8:55 AM Monday, October 27, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissionery SECONDER: Bill Ba'tneit, Western Commissioner i i . I AYES: ' '' . Lou lipadlia, Ray Weter, Bill Barnett . . L.. Motion/Vote - 2:45 PM Todd Wiesehan-Planning & Development Right of Way Dedication - Right of Way-McCracken Road-Ozark Special Road District (Burns) The meeting was attended by Commission Secretary Cheryl Mitchell and Miranda Beadles. The commission met with Planning and Development Administrator Todd Weisehan regarding the right of way for McCracken road under the Ozark Special Road District. The commission is taking this in on their behalf. They are getting 335: Commissioner Lapaglia entertained the motion to accept the right of way of 335'of McCracken road on behalf of Ozark Special Road district from Burns. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner 'r + 7 SECONDER: Ray Weter, Eastern Commissioner 9 1 40 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett .1 1 9 III. Adjournment - The meeting was closed at 2:46 PM - The commission is adjourned until Thursday, October 30, 2014. a w €612 Lou Lapdglia Presiding Commissioner, Lou Lapaglia ; Rayvmer 0 Eastern Commissioner, Ray Weter 71Page 0 October Term 8:55 AM Monday, October 27, 2014 Western Commissioner, Bill Barnett t D 0 81Page 81$01 44 0 CERTIFIED COURT ORDER # 10-23-2014 The Treasurer is hereby ordered to pay the following entities: 2014 Cart September 2014 TERM i + -44 - RECEIPT: 25210 DATE: October 22, 2014 4-4- -+-.-. Attachment: Order #10-23-2014 cart (1904 : Approve Minutes & Financials) AMOUNT RECEIVED 295-420-221 ·120,920.91 Check # . BRIDGE 15.00% 18,138.14 ROAD MILES i COMMON 1 297.51 29.67% 1 35,877.23 ---.--- -* -. COMMON 2 280.69 27.995! 33,845.76 Ii.-I ---#I- BILLINGS SPECIAL 103.25 10.30%: 1 12,454.86 GARRISON SPECIAL 24 2,890.01 OZARK SPECIAL 102.97 jp.27%1 I _12,418.58 3 SELMORE SPECIAL 27.5. 1 234§6 : .'__ ._*313.23 SOUTH SPARTA SPECIAL - 113-[ --- 1.11%I · -jf342.22 STONESHIRE SPECIAL 5.31 0.53% 640.88 TOTAL ROADS 852.32 _| __ 100.0QN 102,782.77 TOTAL BRIDGE 18,138.14 TOTAL DISBURSED 4 120,920.91 , . - AJZ-. 1 Lou Lapagli, ripiding Commissioner ECEUVE oCT 2 1 7011 CHRISTIAN COUNITTREASURER 3 1,01 ,?m, . 19-9 1 IRRE{1 MAITHEWS #21 Bill Barnett„Western Commissioner 634 1 Ray Weter, Eastern Commissioner IN TESTIMONY WHEREOF, I have hereunto RE'FIVED ·set'my hand and affixed the seal of 0 said Commission,at my office in OCT 22 2014 Christian County, this the 23rd day 441,7/jm of ober, 2014.,17 KAY BROWN \-9 21,1-- #%/1 *» F> 4. C . ,».INTY 61.841< eric of the County /Commisst- adket P# g 01· Ata·, Christian County Commission 100 West Church St, Room 10 0 Ozark MO 65721 26 JK.48. October Term http://ChristianCountyMO.iqm2.com - Minutes - Wednesday, October 29, 2014 1:30 PM The Christian County Courthouse L Convene The meeting was called to order at 1:30 PM by Presiding Commissioner Lou Lapaglia -Attai!4* Naihd?Ul j F f>-1- %, li . 8 4- Fi,F;,Titil%Rf .);f 6.0Tflt:,4 13is 6-tij* 44 ff:rAkiv a}ie,P Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 1:35 PM Scott McDonald-Empire Bank Discussion - Account Payable Solutions Presentation The meeting was attended by Commission Secretary Cheryl Mitchell, Treasurer Karen 0 Matthews, Auditor Sam Yarnell, and County Clerk Kay Brown. Lacey Hart arrived late. The Commission met with Scott McDonald, Debbie Elwood and Larry Fredette from Empire Bank regarding a presentation of Accounts Payable Solutions. Larry Frerdett is from Columbia. AP Solutions is a new service that the bank offers. You don't pay anything for this service. You are converting a cost center to a revenue center. He explained how the process works. The amount the county spends is about 15 million dollars. They need to know what vendors have the ability to take credit card payments or mastercard. What happens is the bank gets a vendor list and take a look at names and locations and match with the 1/2 million vendors that are utilizing this service. The county receives a rebate. Sam said 42 million of 58 is schools and roads are about 30 million for year. What they find on average is 20% of total payables will accept the credit card form of payment. You could get as much as $60,000 a year as a rebate. It is paid back monthly. Bank gets their money in the form of 40 points. Mastercard gets their points. No web portal fee and no other charges, how it works is they go through the vendor list and get the match number. They will contact the vendors with a letterhead once they receive the list they call on behalf of the county. They tell them the county wants to make their payments by credit card and would you like to accept a credit card payment. Each week they follow up with the county with the vendors. This is for 6 weeks. After 6 weeks it is concluded. The base line of 6 million may be 10 million because they know there may be some that accept mastercard through another processor. The benefits are they get the money the day they receive the email. When they start, we send a file of who gets paid, vendor, dollar, for they pull funds and send to each vendor in the form of an email in the form of authorization for payment. They click on a link and a 16 digit number comes up, they enter that number and the money 0 October Term Wednesday, October 29, 2014 1:30 PM goes into their bank. This is a ghost account. They go away after a number of days. The default is 14 days. They can renew the number or issue a new number for 1 dayor refund money to us and we can write a check. Lou asked if when we are sending that out are they debiting the county's account. Larry said yes. Second who will pay the mastercard fee? The vendor. Will the vendor add the percentage on. We don't have to pay by credit card if they want to add the fee. If we went this way who is responsible. The bank is responsible for this. The percentage is 2.3% but they get their money in one day. Scott said they may already be accepting this. Ray asked if Debbie and Larry work in Springfield, Debbie does and Larry lives in Columbia. Scott said they are not required to have an account at the bank. Lou said it doesn't have to be Empire they can draw it out of our banks. Kay asked how many people have signed on and how easy is it to track and make sure the money is recouped. Kay asked if they can handle tax exempt. Kay asked what if it went to the wrong vendor. Larry said it goes to where the county has in the file for them to send. What is the turnaround time to correct errors. The turnaround time is a couple of hours if it is with Empire it can send emails out same day, if not the next day because they pull funds from Ozark. No one can pull any funds from anyone else. They can pay less because of discounts or an adjustment. That money goes back into our banks. Ray asked what the process is for getting a refund. It is the same as we do now. We have all the controls we have now, we are just not writing the check. Kay asked how many other entities in our area are utilizing this service. Larry said there . are three other 2 schools and hospital that have been involved in the last 6 months. Larry brought a list of other entities that they do business with. Karen asked about the depository agreement with Ozark bank for the next two yeah. We should look at that and make sure it doesn't effect that. Larry said we would not be opening an account and the money would just come out of the account. Lacey asked about our errors when we - make the mistake. Larry said it depends on the relationship with the vendor. The bank can reverse the credit but they need to know. If a company takes less that what we pay, what information do you provide. It all goes to the online portal and we can see each payment. We may also want to create our own. Lacey asked about new vendors, who contacts them and let them know. The bank will contact the new vendor. Karen asked if that goes through the same process. Larry said yes and if we want we can get the information to put in the file. Lacey said since the information is open to the public do we have to give information to all people. No we have system administrators and the bank can't release any information. Larry said it has to do with privacy. They won't release information. Karen asked if a process of her having access to the bank, they input and she initiates there are two people and one person can't do it all. One person will have to input and the treasurer will have to input. Larry said you will have one input, one approve, one send payment. Sam asked about the bills for one vendor and she doesn't see any work relief and Karen will not give up the process of reviewing invoices. The bank is not asking her to give up. The difference is there is no revenue coming to the county. Lacey asked about a duplication of information. Can you hold and release on the file. You won't send the file until. Lou said he sees two benefits one is $5000 a 0 month and there are less checks flying around. Ray asked about the authorization process. It is all done the same way it is done today. Sam said Ozark bank will want to 21Page October Term Wednesday, October 29, 2014 1:30 PM have something to allow Empire to take the money. Sam asked when you take money from Ozark, how long do you keep the money? By 2 o'clock they receive the funds. They send out the emails and the funds are held until they take it. If the vendors don't want to take the credit card we would still have to write checks. Karen said this would be the people we pay all the time. Sam said if they have some large accounts that don't want to take credit cards we won't have as much money. Karen said it won't be that quick. It will only be the mailing time difference. Sam said we have state statutes that bind us and we don't know how Ozark bank would feel. Karen doesn't want to jeopardize our relationship . Larry said their objective is to generate more money for the county. Karen said she agrees Ozark bank will want to have an agreement. Some limits are set on ACH's. Larry said one of the things is they open an account and transfer funds just forthis purpose. One of the other things is they check with the other vendors but they don't take credit cards, they can push payments to them for a single transaction only. It is a mid number. Ray asked when the process and the interaction with Ozark bank starts, it is possible that Ozark will say they do that also. If there is a competitor in this, do some financial institutes have this but it is a visa? They didn't pay money back to the companies they did business with. Because Empire is a community they are giving 100 points and they take 40 points and the credit card takes the rest. They are happy to share this information and if they do it with a non customer they are glad to do it. They are in the process of signing on agent banks. If Ozark signs on as an agent bank they would move this over to them. Lou said the other thing we think about is the growth. Karen asked for an email and pamphlet that we can use. The demo of the portal will explain a lot of information. They have AOC taking us through the process. Kay asked about the percentage that the county gets is it a fixed rate or variable. She also asked about the security and auditing. Larry said they will love that and the security is all run through the banks. Lou saidto give the email address to the audience for any questions. Lacey asked about the security, what about on the part of the county, who approves and finalizes the transaction does the county need to spend money for better security. Larry said they don't expect them to do anything. it is a web portal that the county goes into. Lou wants to run this by the legal department and Karen will talk to the bank and any other questions will be routed to Debbie. Lou thinks this is a win, win. Lou said we will get back to Scott. Lou entertained the motion to have the attorney look at. Ms. Ryan will provide a vendor list within 15 days. RESULT: 'ADOPTED [UNANIMOUS] MOVER: , d Ray Weter, Eastern Commissioner -" SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bjll Barnett III. Adjournment The meeting was closed at 2:43 AM 31Page 3 October Term 1:30 PM Wednesday, October 29, 2014 Lou La glia Presiding Commissioner, Lou Lapaglia Aa,4 WILL 2 Ray Weter Eastern Commissioner, Ray Weter Western Commissioner, Bill Barnett 0 41Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 October Term http:#Chr·istianCount,MO.iqm2.com - Minutes - Thursday, October 30, 2014 1:25 PM The Christian County Courthouse L Convene The meeting was called to order at 1:25 PM by Presiding Commissioner Lou Lapaglia Attilided Nahriey:.6 1 F J grr. fri·ATitiat %21, '.1.1, ff„ 1 24 - t Statui - Arrivid f : Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 1:27 PM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Ken Davis and Sam 0 Yarnell. Lacey Hart arrived late. The Commission met to approve the minutes for October 23 and 27 and The rent for the extension center has increased to $11,700 and we can absorb the $926.25 for 2015. We will pay before 1/15/15 Amy Fite has an intern and she needs to know if the county will hire her for $21,000 to the county and Lou will let her know today. The first 6 months will be free since she will be an intern. Ray asked if this has been approved in the Prosecutors budget. Lou said not final approval. This will be a final decision and in 2016 it will amountto $52,000. Ray said if all the budgets are tentative and if they do this Amy will tell her she has the job. That is correct because she needs to know. Bill asked if we can afford it. Sam said we have two new people and it will be tough over there and she thinks they need help and she managed their people and she is there and stays on top of her budget. Lou said when it comes to the matrix she is even or less and she will make room for her over there. Ray said he thinks it will commit us to her budget but that being said he makes a motion that we allow the prosecutor to hire the assistant prosecutor when her internship is done. RESULT: ADOPTED [UNANIMOUS] . 8 A 9 t. MOVER: Ray Weter, Eastern Commissioner r] f f D l SECONDER: Bill Barnett, Western Commissioner 'AYES: L60 Lapaglia, Ray Weter, Bill Barnett 4 4 i 0 Motion/Vote - Kay Brown-County Clerk October Term Thursday, October 30, 2014 1:25 PM Minutes & Financials Approval - 1922 : Approve Intern for Prosecuting Attorney Commissioner Lapaglia entertained the motion to approve the Intern for the Prosecuting Attorney's office. RESULT: ADOPTED [UNANIMOUS] 1 r >1 . l E.'1 1 w i AF MOVER: i -Ray Weter, Eastern Commissioner . , 50 9 - *'lli f p .. j SECONDER: Bill Barnett, Western Commissioner -f' ?1 I :I- Ego C AYES: 'I_ ' Lou Lai*glia, RayiWethr, Bill Barnett . 2 i. 1, a 3 -51 I Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - 1922 : Approve Rent for Extension Center Commissioner Lapaglia entertained the motion to approve the rent for the Extension Center. RESULT: ADOPTED IONANIMOUS] L A r U d MOVER: F Ray Weter, Eastern Commissioner r L 't (: 17 0 0 SECONDER: - Bill Barnett, Western Commissioner 9 i 'd A 1 - AYES: Lou Lapaglia, Ray Weter, Bill Barnett h Motion/Vote - Kay Brown-County Clerk Minutes & Financials Approval - 1922: Approve Court Order #10-30-14-1 Commissioner Lapaglia entertained a motion to approve the Court Order #10-30-14-1 RESULT: ADOPTED [UNANIMOUS] 1: MOVER: i J Bill Barnett, Western Commissiondr SECONDER: , Ray Weter; Eastern Commissioner AYES: , ' Lou [apadlia, Ray Wetef, Bill Barnett Motion/Vote - 1:40 PM Ken Davis-Public Administrator Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell, and Lacey Hart. The Commission met with Public Administrator Ken Davis to further discuss his budget. Ray said these are tentative budgets and proposed numbers and whether to sign off on the tentative budget, and whatever we decide is not final approval. He sees there is a part time person for 24 hours per week. He has thought about the need for an employee with office skills as a float for public administrator, building administration office and he sees Ken wants all three days of time. Bill asked if the starting wage would be 10.25. Bill asked if he was thinking about the float. What about hiring her full time and having her work 3 days with him and 2 days anywhere else. Ken said when Linda assisted there was too many errors and they have a software specific to office and sensitive situations and he would prefer to have his own person. Bill said they are trying to figure out ways for this to work out. Ray said if we hire a full time person we are getting into benefits and we should hire a part time person. Susan will pick up more 21Page 0 October Term Thursday, October 30, 2014 1:25 PM duties, will her pay rate change? It will go from $11.03 to $12.00. She will be a deputy and can fill in if Ken is absent. She can cross train so the office can function. Ken said because of the changes the entire process takes more time. Ken said the bottom line is $138,635.00. Lou said it is an increase of $31000 about 25%. Bill said he thinks it needs to be approved. RESOLTE 4 2 ADOPTED [UNANIMOUS] 1- li -- r. 4-: 1%9' '11,4 33' . 6- 1 :3 -MOVER: 9 - Bill Barnett, Western Com'mishioner ¢ .i·,8 fIt 31.5 - 4.·r , i if - - ·- SECONDER:,1 d .Ray Weter, Easte?n Commi§sioffer &47 Kh kit',p.Yil '-' . " P 0 14% :Vt. 4. 0 AYES: 7, f Lou Lapaglia, Ray Weter, Bill Barnett g ' ·' P *Ni:nic 9 7 Motion/Vote - 1:56 PM Brad Cole-Coroner Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell, Lacey Hart and Lee Johnson from Recycling. The Commission met with Brad Cole to further discuss his 2015 budget. Brad presented the changes to the commission with the reductions and adding some to the training. Brad said he does have one thing in regard to the deputies salary and hours worked and · he might be able to cut that back a little bit. Ray asked if she was on maternity leave D now. Brad said she will go on leave March 2015. Ray asked if she has an hourly number? No she is salary. Is she working less than 30 hrs per week? yes. Ray does she actually put in more hours than she get paid? No they are not on any scheduled times, they are on call 24/7. Lou said they want to make sure they are being paid the minimum required. Do you think its possible she would make less than the minimum. Brad said on average it is close to minimum wage for the hours she works. Ray said we really don't track her hours. Brad said he can adjust her wage to $4000.00 just off of average hours worked. Bill said if you put the other guys on that are there anyway and Brad said when he would use them was when she is on maternity leave. Lou asked if he was supposed to call the Sheriff? Brad said yes. There are some changes that have happened according to statute and they haven't called them. Ray asked who was responsible for the decisions the guys make? Brad said the coroner and that is why he is asking for more money in the training fund. Ray doesn't have any questions of those guys now. On the assistant Lou said $4000 would work. They are all ok with that. The next thing is the Coroners salary. Ray said Brad brought in some compelling numbers about the hours he works and some comparisons on what other counties make. Bill wonders why they don't have a set amount. Brad said the statute says when the 2nd transitions to 1st class the governing body shall set the compensation without regard for any other schedule. Julia ask the statute. Brad said 58.700. Ray said he did some math and he has 1419 hours for 9 months x 12 estimate is 1892 hrs divided by 2080 is 91% of full time equivalent. 148500 divide by 4 is $37125 is average. 91% is $33784 annually, so Ray doesn't think they can go from $16000 to $45000. Bill thinks like Ray said the $33784 is the average. Brad ask the counties. Brad said Greene county has 3 investigators. Take them and 0 divide by 3 that is about what our population comes to. The deputies are full time. Camden county has a huge sales tax base. Lou made the suggestion that almost $34000 31Page October Term Thursdays October 30, 2014 1:25 PM per year and hjs recommendation is for 2015 he goes from $16800 to $34000 and that is a fair number even though it is a hefty increase. Ray feels that is a good number also. Lou said that is more than doubling the salary. That is a start for 2015. Bill said that sounds good to him. How does that sound to you? Bill said all they have to go on is what Brad has given. Brad appreciates the number. Comparison to the Sheriff office, as far as salary he compares as of now he know it js not full tjme, the 34000 sounds like a reasonable number and if he figures is at the full time rate it is close to the hourly a sergeant at the sheriff makes. As far as responsibilities go being an elected official he feels a little more than that would be better. He is spending more hours here than at his personal business so he would like to see a little more than that. Lou asked him what he thinks he wants. Brad said he thinks 338,700. Lou sajd that is about 12% more. Bjl] asked if he would go to $35,000 and later years maybe this could be raised. Brad said after the initial setting he is not sure if it falls back with the salary commission. Bill said it may not be able to raise. Sam said if it was part of the Salary commissjon it would have been on the sheet. Brad said he wouldn't be here asking if the hours and the time weren't there to justify it. Ray said he thinks it is likely that he will come in with hours beyond full time. Ray thinks he is going to sign off tentatively at $38000. Brad and Lou thinks that is very fair and Bill thinks that is good. The Commissjoners tentatively signed the Coroner budget. Motion/Vote - 2:29 AM Lee Johnson-Recycling Center Supervisor Bid Opening - Bid Opening-Insulation of Recycling Center Roof The meeting was attended by Commission Secretary Cheryl Mitchell, Auditor Sam Yarnell, Lacey Hart. - The Commission met with Lee Johnson, Recycling Center Supervisorto openbids for insulation of the Recycling Center roof. The commission received 2 bids. Ozark Foam Insulators bid $7250.00 and the other is Southwestern Insulation, LLC for a bid of $14,850.00 The commission gave Lee a continuance of 30 minutes to recommend which bid to take. The continuance reconvened at 2:54. Lee recommend to take Ozark Foam for the 1". Lou asked them to call Ozark Foam and have them quote 2" Ray called Ozark Foam and asked them what the cost would be for 2". Roof and walls will be insulated. Randy will call Ray back. We will continue in 30 minutes. Ozark Foam quoted 1 LA" insulation at $7950.00. Lou entertained a motion to accept Ozark Foam Insulation at 11/4" for $7950.00. They can install any time. Lee will let the girls know if they are going to be closed. 41Page 1 October Term Thursday, October 30, 2014 1:25 PM RESULT: ADOPTED [UNANIMOUS] 0 0 1 0 1 MOVER: 9 in f Ray Weter,·Eastern Commissioner 1 ; g SECONDER: ' 1, Bil Barnett, Western Commissioner I ' . . . AYES: 4 ? 2 11 Lou Lapaglia,·RAY Weter, Bill Barnett 1 j '2 Motion/Vote - 2:34 PM Sam Yarnell-Auditor Budget Discussion and Decisions - 2015 Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Lacey Hart and Assessor Danny Gray. The Commission met with Auditor Sam Yarnell to discuss the budget. Sam discussed the Assessor budget and they are a stand alone budget. We budget 91000 and we haven't put anything in forthe last 5 years. If you go to the expenditure side it has actually gone down.. It has an odd number and they don't wrangle with the state over pennies. He will start with $700,000. He has taken out one person out of salary. He has adjusted some people with raises and has $30,000 for another car and he should be gHod for a couple of years. The Blazer is up for decision on whether to get rid of or turn over to the county. If it won't be used he would put it up for bid and sell. He may have a printergo down a dot matrix and a new one is for $8000 and he doesn't want to go that way. He wants to go to a laser printer for about $5500. It has been put in his budget. F) The commission signed tentatively off the assessor budget. Bill said he wants to do either or on raises and health insurance. Sam presented the commission with the Juvenile budget. They are satisfied with the $6000. It is basically part of the court system and Sam had anticipated an increase but that stayed solid. Terri Goodall has been signed in to replace Mike Scofield and someone else will be hired for her spot. The attorney fee went up $6000 and Terri explained to Lou the expenses are mileage, travel, and fees. They all received raises. The costs are split 60/40 with Taney County. The commission tentatively signed the juvenile budget. The consolidated courts requested the same as 2014. The Circuit Clerk is comprised of Div I and Div 11 and Circuit Clerk. The commission signed off the consolidated courts. The assessment budget 3% of revenues less grants in the transfers and distributions. Building Inspections is setting on $80,000 and they are not going to spend it. The Commission didn't sign off the transfers and distributions. They want to leave the $25,000 in. Sam still has County Clerk, Recorder, and C2. 0 III. Adjournment The meeting was closed at 3:21 PM 51Page 0 October Term 1:25 PM Thursday, October 30, 2014 The commission is adjourned until Monday, November 3, 2014 i 1 « old A+-2 Lou la968!la Presiding Commissioner, Lou Lapaglia Qa.. WJL t Ray Weter Eastern Commissioner, Ray Weter 0 0-0/'ll/loilll'ELL,Ma Barnett Western Commissioner, Bill Barnett 0 61Page t Christian County Commission 100 West Church St Room 100 0 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, November 3, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia *ttendde-Name'; 1 2 ti :,i ,".16>{ lit 'Titid:- 4- 9-' u*ki »t:Statusiti- J '*rtivad '1 Lou lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Sedretary Cheryl Mitchell, Cl Supervisor 0 Richard Teague, C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met to approve any minutes or financials. There are no minutes or financials to approve. Motion/Vote -- 8:50 AM - Common 1 & Common H Road Depanments Bid - Bid Renewal-Salt for County Roads The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, 02 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met with Cl and C2 road departments to approve a bid renewal for Salt. Commissioner Lapaglia entertained a motion to approve the re-bid for Bingham salt with the alternate North American Salt. RESULT: ADOPTED [UNANIMOUS] r MOVER: Bill Barnett, Western Commissioner . P. SECONDER: Ray Weter, Eastern c6mmissioner AYES: Lou Upaglia, Ray -Weielt Bill Barnett + 7 Motion/Vote - 8:50 AM Common I & Common Il Road Depanments Bid - Bid Renewal-Truck & Tractor Tires 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. 0 October Term Monday, November 3, 2014 8:40 AM The Commission met with Cl and C2 road departments to approve a bid renewal for truck and tractor tires. Commissioner Lapaglia entertained a motion to approve the re-bid for TCI. RESULT: ADOPTED [UNANIMOUS]= ' x £-4 7 J 11 J. o p MOVER: Ray Weter, Eastern Combils;ioner k SECONDER: Bill Barnett, Western Commissioner '<* 1 4 U 14 AYES: w .Lou Lapaglia,'RaiWeter; Bill Barnett _ - Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Cl and C2 Supervisors, Highway Engineer Miranda Beadles and Planning and Development Supervisor Todd Wiesehan. The Commission met with Beth Schaller of MoDot for a monthly update on roads. The brief update on construction, CC and Cheyenne opened last week, and the bridge on 65 opened last week on schedule. Lou asked if Beth checked with them on turn ratios and she did and the engineer said 0 the ratios and radius are correct. Ray said there is a low place on Cheyenne where water stands. Beth will check with the inspector and see if he is aware of that. This week the highway commission will be in and MoDot locals will be driving them around. Maintenance has finished up the mowing for the most. There will be typical work for winter with removing and replacing pipes in driveways. They will have their winter snow drill this week. Lou asked the Cl and C2 Supervisors if they have done that? _ .. They both indicated that they have completed that. This month and next month they will be reaching out to the local legislature to see what is on there mind and future funding. Lou said there were a lot of hits on 14, Nicholas road and 160 at the state of the community meeting in Nixa. Lou said if they could just put another lane and remove the passing lane that might help. Ray asked if the traffic load was heaviest west or east on 14? Beth said her guess was they were probably pretty equal. You have more flow from Nixa to Ozark than you have in the other areas. Bill asked if she had set through the lights at Nicholas and 14. Beth she had positive feedback. She said you just have to plan for the future and keep focused. Motion/Vote - 9:47 AM Christian County Commission Bid - Bid Renewal-Uniforms for Maintenance & Road Personnel The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and Highway Engineer Miranda Beadles. The Commission met to approve the renewal of the uniform bid for Maintenance and 0 road personnel from Unifirst. 21Page 0 October Term Monday, November 3, 2014 8:40 AM Commissioner Lapaglia entertained the motion to approve the renewal of the bid for uniforms for an additional year from Unifirst. RESULT: 1 + 4 9 ADOPTD [UNANIMOUS] . 7:NI,m 2 4.', 0 'MOVER:') ''t# i,Ra¥Wet&r, Elistern Cornmishionar tta 41 113:(47 93% "41: e.4: . 4 ta-°. .;r ..UF 4 9 'SECONDER: U , Bill Barnett, WesterA Comnilisioner F . 9 Clie.,1. £, 74 ,°'1 4. 4 1 . a ··46 /1 4 11 - lai AYES: P ; ;' :" '.Loutapaglia, Ray Weter, Bill Barnettff - . le Et .6 . 1 h Motion/Vote - 9:50 AM Christian County Commission Bid - Bid Renewal-Generator Maintenance The meeting was attended by Commission Secretary Cheryl Mitchell, Highway Engineer Miranda Beadles. The commission met to renew the generator maintenance. Commissioner Lapaglia entertained the motion to renew the bid for generator maintenance for one more year from Norton Power Systems. RESULT: ADOPTEp [UNANIMOUS] 1 1 Bill Barnett, Westdrn Commissioner 4 2 .f 1_Fi- d MOVER: 49 6. : f; ' SECONDER Ray Weter, Eastern Commissioner r t 43 Lou Lapaglia, Ray Weter, Bill Barnett B ' 12 1 D AYES: Motion/Vote - 10:00 AM Kelly Hall-Recorder of Deeds Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, and Lacey Hart. The Commission met with Recorder Kelly Hall regarding her 2015 budget. Kelly .. discussed her Record Retention and Record Technology budgets with the commission. Her record retention fund has $189,591.99 she has budgeted $92,000 for 2015. She has $2000 legal fees added to this which is new. This fund grows monthly and will continue. The technology fund balance is $105,667.43 and she has budgeted $100,000. From her general revenue she is asking for $201,703.97 which is raises for her salary and all her employees based on the matrix system. They are below the midpoint according to the matrix. She is trying to raise her employees because of all other raises. Judy is her right hand and is in charge when she is gone and she is asking for $1331 for her. Glenda, she is asking for $1.00. She works harder than others in the office. Lou stated that none of the raises are approved. They are proposals. Ray said it will be two months and it may be that none of these raises happen. The foremost thing in their mind should be what they do in the justice center. Ray asked on the record retention there are three lines that have healthy increases. Kelly said she took out repairs from technology and put it on retention. Her printers are older and repairs are getting more expensive. Ray asked her not to tell people that the raises are approved. Lou asked about her office expense and does that include salaries, what is causing the increase? That is in case she needs to 0. purchase printers. Lou said one of the things he recommends is that she shouldn't charge the county recording fees and asked her to look into it. She is still not sure about the health insurance and the raises would help pay for that also. The two getting the.50 31Page October Term Monday, November 3, 2014 8:40 AM do not carry insurance with the county. Lou asked her what her 2014 payroll is overall. Ray figured it is around $9500 increase jn salary for 4 employees. The commission will hold this as a proposal until they get the revenue stream. Motion/Vote - 11:00 AM Sam Yarnell-Auditor Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews and Lacey Han. The commjssion met with Auditor Sam Yamell. The first was Karen Matthews and she has turned in her budget for and increase for Teresa based on the matrix. She is the Chief Deputy. Lou asked if she can do the banking. Karen said sh* can do a lot of it. The mid point would be $12.50 and she is asking for $12.00 and she is only part time at 32 hours. She is at $11.00 now. Lou said her insurance is increased. Karen said that is because they don't know what is going to happen. She has decreased her phone and office expense. Sam said she is under the umbrella but Karen said she doesn't want to go over. Ray said the increases are all starting to add up and he spends a lot of his time thinking about what they are going to do to the justice center. Karen said raises have happened and there have been no position changes. Lou said $106000 for 2015 includes the salary increase for the treasurer. Lou said this is a temporary until the final numbers D come in. The commission signed the temporary approval. Sam had Building Inspection budget and the salary for Bob Barnhart is at $38,000 and Kim is at $11.50. Ray said Bob and he are meeting every two weeks. They have cut through a lot of the talk and just like Brad and Todd and if we are talking increase he thinks Bob should be included in that. He doesn't know the amount. Ray said they have talked about $45,000 for Todd and $38,000 for Brad Cole and he would suggest if we consjder anything going to $41,000 for Bob. Lou said those decisions will be made at the first of the year. Sam said Brad Cole is a 24/7 employee and asked if they were going to put Todd at $45,000? Lou said that is what Ray is trying to do, keep Todd here. The Building Inspection fund is about $138,000 and Sam left it at $140,000 being conservative. Lou asked if this is a break even position. Sam said yes it is. Lou said it is a profit making office. Sam asked them to pencil them in at $41,000 and sign it. Bill said he was thinking $40,000 for Bob. Lou asked if Bob knew he was serious? Ray said yes, he thinks having regular meetings with him will help. Ray said $41,000 for Bob Barnhart. The next one is distribution sheet to add $25,000 for Building Inspection. They don't want to do that so they wil[ scratch, through that. Public Administrator is approved by Ken and the commission needs to sign off. Lou said as every department head comes through they are all getting the raises. The next one is the Coroner, Sam wants them to sign off and verify the facts of what the decision is and that is what they told her. The Prosecuting Attorney is the budget with the part time person. What she has left is C2, County Clerk and all her discretionary funds and some of the sheriff discretionary funds. She hopes to bring this in on Thursday and go over it and put it together Monday. Lou said they should have some idea by 0 Monday where they stand. 41Page 0 October Term Monday, November 3, 2014 J 8:40 AM III. Adiournment The meeting was closed at 11:33 AM The commission is adjourned until Thursday, November 6, 2014 « OU) 41(rf-1 Lou lagdglia Presiding Commissioner, Lou Lapaglia 11, lt>£L 1 Ray W aer- Eastern Commissioner, Ray Weter 3 karma Western Commissioner, Bill Barnett 0 51Page 1 Christian County Commission 100 West Church St, Room 100 *N ozark MO 65721 0'4.461» October Term http://ChristianCount,MO.iqm2.com - Minutes - Monday, Novernber 3, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia AttendeW,NS,lie fi' F 1 -2. ' 34-- 7 bl, 'f'Titi@f 1 1'41 .7 -,-.3P ,-.'Sthtdiff ' 9*rrived? - Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met to approve any minutes or financials. There are no minutes or financials to approve. Motion/Vote - 8:50 AM - ' Common I & Common 11 Road Departments Bid - Bid Renewal-Salt for County Roads The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. The Commission met with Cl and C2 road departments to approve a bid renewal for Salt. Commissioner Lapaglia entertained a motion to approve the re-bid for Bingham salt with the alternate North American Salt. RESULT: ADOPTED [UNANIMOUS] 1 r 1 MOVER: l ' Bill Barnett, Western Commissioner a 4 4, SECONDER: Ray Weter, Eastern Commissioner ··. AYES: - e Lou Lapaglia, RayWeter, Bill Barnett Motion/Vote - 8:50 AM Common 1 & Common 11 Road Departments Bid - Bid Renewal-Truck & Tractor Tires The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Highway Engineer Miranda Beadles. October Term Monday, November 3, 2014 8:40 AM The Commission met with Cl and C2 road departments to approve a bid renewal for truck and tractor tires. Commissioner Lapaglia entertained a motion to approve the re-bid for TCI. 4 4 0 :,1 RESULT: 'ADOPTED [UNANIMOUS] 1 4 2 A 9 MOVER: N 2 Ray Weter, Eastern Commissioner ·> 1 i SECONDER: t. 'Bill Barnett, Western Commissiohe¢ 3 1 · AYES: r #i Lou Lapaglia, Ray Wet&r, Bill Brnett P Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was attended by Commission Secretary Cheryl Mitchell, Cl and C2 Supervisors, Highway Engineer Miranda Beadles and Planning and Development Supervisor Todd Wiesehan. The Commission met with Beth Schaller of MoDot for a monthly update on roads. The brief update on construction, CC and Cheyenne opened last week, and the bridge on 65 opened last week on schedule. Lou asked if Beth checked with them on turn ratios and she did and the engineer said the ratios and radius are correct. Ray said there is a low place on Cheyenne where water stands. Beth will check with the inspector and see if he is aware of that. This week the highway commission will be in and MoDot locals will be driving them around. Maintenance has finished up the mowing for the most. There will be typical work for winter with removing and replacing pipes in driveways. They will have their winter snow drill this week. Lou asked the Cl and C2 Supervisors if they have done that? .. _. 1.. They both indicated that they have completed that. This month and next month they will be reaching out to the local legislature to see what is on there mind and future funding. Lou said there were a lot of hits on 14, Nicholas road and 160 at the state of the community meeting in Nixa. Lou said if they could just put another lane and remove the passing lane that might help. Ray asked if the traffic load was heaviest west or east on 14? Beth said her guess was they were probably pretty equal. You have more flow from Nixa to Ozark than you have in the other areas. Bill asked if she had set through the lights at Nicholas and 14. Beth she had positive feedback. She said you just have to plan for the future and keep focused. Motion/Vote - 9:47 AM Christian County Commission Bid - Bid Renewal-Uniforms for Maintenance & Road Personnel The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and Highway Engineer Miranda Beadles. The Commission met to approve the renewal of the uniform bid for Maintenance and 0 road personnel from Unifirst. 21Page 1 0 October Term Monday, November 3, 2014 8:40 AM Commissioner Lapaglia entertained the motion to approve the renewal of the bid for uniforms for an additional year from Unifirst. RESULT: ADOPTED [UNANIMOUS], 2 p 7 U MOVER: 4 4 ' Ray Weter, Eastern Commissionele 11 .4 44 liE 4 49 SECONDER: p Bill Barnett, Western Commissioner 1 f . ..1 } 9 - 4 AYES: 4 .. ' Loulawaglia, Ray Weter, Bill Bam@tt f 1 4 . " '6 Motion/Vote - 9:50 AM Christian County Commission Bid - Bid Renewal-Generator Maintenance The meeting was attended by Commission Secretary Cheryl Mitchell, Highway Engineer' Miranda Beadles. The commission met to renew the generator maintenance. Commissioner Lapaglia entertained the motion to renew the bid for generator maintenance for one more year from Norton Power Systems. RESULT: , ADOPTED [UNANIMOUS] M r. 1 MOVER: . Bill Barnett, Western Commissioner SECONDER: 4 Ray Weter, Eastern Commissioner- 1 AYES: Lou Lapaglia, RAyWeter, Bill B#Friett -' Motion/Vote - 10:00 AM Kelly Hall-Recorder of Deeds Budget Discussion and Decisions - 2015 Budget Discussion The meeting was attended by Commission Secretary Julia Maples, and Lacey Hart. . The Commission met with Recorder Kelly Hall regarding her 2015 budget. Kelly .. discussed her Record Retention and Record Technology budgets with the commission. Her record retention fund has $189,591.99 she has budgeted $92,000 for 2015. She has $2000 legal fees added to this which is new. This fund grows monthly and will continue. The technology fund balance is $105,667.43 and she has budgeted $100,000. From her general revenue she is asking for $201,703.97 which is raises for her salary and all her employees based on the matrix system. They are below the midpoint according to the matrix. She is trying to raise her employees because of all other raises. Judy is her right hand and is in charge when she is gone and she is asking for $13.31 for her. Glenda, she is asking for $1.00. She works harder than others in the office. Lou stated that none of the raises are approved. They are proposals. Ray said it will be two months and it may be that none of these raises happen. The foremost thing in their mind should be what they do in the justice center. Ray asked on the record retention there are three lines that have healthy increases. Kelly said she took out repairs from technology and put it on retention. Her printers are older and repairs are getting more expensive. Ray asked her not to tell people that the raises are approved. Lou asked about her office expense and does that include salaries, what is causing the increase? That is in case she needs to 0 purchase printers. Lou said one of the things he recommends is that she shouldn't charge the county recording fees and asked her to look into it. She is still not sure about the health insurance and the raises would help pay for that also, The two getting the.50 31Page October Term Monday, November 3, 2014 8:40 AM do not carry insurance with the county. Lou asked her what her 2014 payroll is overall.· Ray figured it is around $9500 increase in salary for 4 employees. The commission will hold this as a proposal until they get the revenue stream. Motion/Vote - 11:00 AM Sam Yarnell-Auditor Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews and Lacey Hart. The commission met with Auditor Sam Yarnell. The first was Karen Matthews and she has turned in her budget for and increase for Teresa based on the matrix. She is the Chief Deputy. Lou asked if she can do the banking. Karen said she can do a lot of it. The mid point would be $12.50 and she is asking for $12.00 and she is only part time at 32 hours. She is at $11.00 now. Lou said her insurance is increased. Karen said that is because they don't know what is going to happen. She has decreased her phone and office expense. Sam said she is under the umbrella but Karen said she doesn't want to go over. Ray said the increases are all starting to add up and he spends a lot of his time thinking about what they are going to do to the justice center. Karen said raises have happened and there have been no position changes. Lou said $106000 for 2015 includes the salary increase for the treasurer. Lou said this is a temporary until the final numbers come in. The commission signed the temporary approval. Sam had Building Inspection budget and the salary for Bob Barnhart is at $38,000 and Kim is at $11.50. Ray said Bob and he are meeting every two weeks. They have cut through a lot of the talk and just like Brad and Todd and if we are talking increase he thinks Bob should be included in that. He doesn't know the amount. Ray said they have talked about $45,000 for Todd and $38,000 for Brad Cole and he would suggest if we consider anything going to $41,000 for Bob. Lou said those decisions will & made at the first of the year. Sam said Brad Cole is a 24/7 emplpyee and asked if they were going to put Todd at $45,000? Lou said that is what Ray is trying to do, keep Todd here. The Building Inspection fund is about $138,000 and Sam left it at $140,000 being conservative. Lou asked if this is a break even position. Sam said yes it is. Lou said it is a profit making office. Sam asked them to pencil them in at $41,000 and sign it. Bill said he was thinking $40,000 for Bob. Lou asked if Bob knew he was serious? Ray said yes, he thinks having regular meetings with him will help. Ray said $41,000 for Bob Barnhart. The next one is distribution sheet to add $25,000 for Building Inspection. They don't want to do that so they will scratch through that. Public Administrator is approved by Ken and the commission needs to sign off. Lou said as every department head comes through they are all getting the raises. The next one is the Coroner, Sam wants them to sign off and verify the facts of what the decision is and that is what they told her. The Prosecuting Attorney is the budget with the part time person. What she has left is C2, County Clerk and all her discretionary funds and some of the sheriff discretionary funds. She hopes to bring this in on Thursday and go over it and put it together Monday. Lou said they should have some idea by - Monday where they stand. 41Page V 0 October Term 8:40 AM Monday, November 3, 2014 III. Adiournment The meeting was closed at 11:33 AM The commission is adjourned until Thursday, November 6, 2014 Ake»12= Presiding Commissioner, Lou Lapaglia 11, lt)1*A. 1 Ray Wdrer Eastern Commissioner, Ray Weter D ile Uett- Bill Barnett Western Commissioner, Bill Barnett. 0 51Page Christian County Commission 100 WestChurch St Room 100 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - -Thursday, November 6, 2014 9:10 AM The Christian County Courthouse I. Convene The meeting was called to order at 9:10 AM by Presiding Commissioner Lou Lapaglia Attehdee.Nime 8)!il *r J·itie 6 ' f -121 i IS'tatits 2 -- ArriVed Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:10 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials D The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve the minutes for October 29,30 and November 3, 2014 Commissioner Lapaglia entertained the motion to approve the minutes. There are no financials. RESULT: ADOPTED [UNANIMOUS] :1 f MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner b , AYES: Lou Lapagiia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Christian County Commission Discussion - Holiday Schedule 2015 The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to approve the holiday schedule for 2015. Commissioner Lapaglia entertained the motion to approve the 2015 Holiday Schedule. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett · 0 Motion/Vote - 9:30 AM Mike Nagy-Williams Scotsman Discussion - Capitol Improvement Discussion October Term Thursday, November 6, 2014 9:10 AM The meeting was attended by Commission Secretary Cheryl Mitchell, Sheriff Joey Kyle, 911 Director Rance Duffy and Community Publisher reporter Amelia Wigton. Building Inspection Administrator Bob Barnhart arrived late. The Commission met with Mike Nagy with Williams Scotsman regarding the Capitol Improvements discussion. What he has for the commission is a booklet that shows their capabilities and is fine tuned for our needs. What they do is they are a jobsite construction office provider. They provide modular permanent buildings. They have been doing this for 50 years and they have units that they rent out, temporary space solutions. They have permanent solutions for education, commercial retail, healthcare, research and development, federal government, local government, and schools. They can go as high up as four stories. Usually when government entities come to them, they do a need specification and determine the needs. They give a rough orderfrom scratch to finish. Ray asked about South Chicago or Wilmington. They showed a picture of the concept of that building. Lou asked if that had a jail. Mike said it had 8 holding cells that meet compliance. He included the casework that shows all the furniture that was designed for this. Bill asked about the square footage. It is roughly 10,000 square feet. Bob Barnhart arrived at 9:42 and ask questions about time of construction. Ray said they do have an emergency generator. Sheriff asked what kind of protection to exterior walls and window they have. Mike said just regular, not bullet proof. Bill asked about walls. Mike said they are wood construction. Joey asked what a code 2 commercial building is. Mike said it is a wood structure. Ray asked what is the projected life span of this building. Mike said they use the same building materials as conventional structures. You have to do your maintenance, there is not a lower life expectancy. Ray asked about the cells. Joey said probably back in the sally port area. Doors are penitentiary grade with handcuff trays. Joey said he would ask for more offices. Joey asked the price. Mike said i as it sits $2.2 million. Lou asked square footage, Joey said 10,000, they have 8,000 now and they would need 10,000. Joey asked if they had an option of upgrading the walls to concrete. He is not confident in the building itself. Mike said there are options for all aspects. He suggests bringing in the building wrapped in OSB and then brick it or concrete or stucco when it is set. Joey said he has to have a higher degree of security than a commercial building. Mike said wrapped and lined with epoxy, it passed federal department of corrections specs. Mike said his concerns are valid and he would need to bring in an engineer to go over those options. Ray said they are looking for a building that would serve and be limited to administrative purposes but the sheriff needs the best security they can get. Mike said they work in conjunction with architects. As you look at the floor plans you don't think of these as modular buildings. Lou said they could look at building a smaller area for the prosecutor to keep the cost down and leave the sheriff where he is. Ray said if you are talking about her having 1900 square feet and we give her 2400 that could be leased. Mike said they have all kinds of financing options f and leasing. Lou said they have AA credit. Ray said Amy has indicated her willingness to locate out of their building but she wants it to be temporary. Ray said we need a permanent solution and asked Joey how many local buildings have you looked at that meet your criteria? Joey said none of them and if the constrOction can't be made as secure you can put earth berms and expanded metal. Lou said a couple of years ago we 21Page rh October Term Thursday, November 6, 2014 9:10 AM talked about blocking the road on two sides and that may help if the prosecutor gets moved out. Ray said a lot of the $2.2 million had to do with size and cells and add ons. Mike said that was all the furniture, key cards. Mike said he would enlist the aid of an architect and have them design a spec or code sheet to give him a wall detail of materials and he will take it and do a modular application. Ray asked if they have ever located one on top of an existing structure. Mike said they would have to take a strong look and get load bearings and see if legal would want to do it. They would be open to look at it. Lou said they do have the architect rendering. Joey said he would be satisfied with the layout but there would be minor changes. The roof would have to be more secure. Ray said if you are talking about a conventional building that meets all that criteria he is not sure that is within his reach financially. Joey said you can do earth work that would keep a car from getting into the building. He would be surprised if the holding areas wouldn't work on the outside. Joey said if you put 1/4 neo glass and a film you can make it bullet proof. Lou said if we could consider closing the streets and put lights out and the other side is this is 2.2 million and you could be up to 3 million. Wouldn't it be easier to move the prosecutor and do some work on the existing building for the sheriff. Ray said he doesn't know if the prosecutor would be satisfied. Have you ever designed one with a skywalk? Mike said they haven't but they could. Lou said if we do anything with the Justice center we need to reinforce security ofthejail. Ray said the reality is we have to bid this and have our plans. Lou asked if he was the only vendor 0 that does this. Mike said he is sure there are others. They enlist the aid of local vendors for the area or they have a crew of people they use all over the country. Lou said they need to enlist an architect to start with. Mike said he thinks that would be the best thing and they could come back with a cost. Ray asked if they were to do this for the prosecutor, they would ask to entertain a skywalk. Joey said he thinks that we would be surprised at.the cost. Joey said the Wilmington building will work for the sheriff . . . department with some minor modifications at a remote location as a permanent location better than it would work for the prosecutor. Joey said future expansion is probably doable. Ray asked Joey what the minimum square footage he needs. Joey said 10,000 will do ok for now. It will do for the next 6-10 years. He can't afford to fill the space with personnel now. The jail will stay where it is. He will need more support staff. Ray said a significant portion to build the Wilmington would have been the jail cells. Mike showed Ray some costs and keep in mind the sally port was included in that 10,000. Bill asked how many feet the sally port was? Without the sally port it brought it down to 8800. Joey said there would be some advantages to the sally port. Lou asked if he was going to be in town for a little bit. Mike said he offices out of Chicago. Ray asked how mahy offices were in this building. Mike said 3 private offices and squad room in the middle. Joey said they would need to arrange the interior. Bill asked if the building needs a sprinkler system. Bob said the thing we need to look at is type of construction. Under 10,000 a sprinkler system is not required. Joey asked what is the tornado rating. Mike said they didn't bring it into account. Ray asked if you can upgrade? Ray said he has asked if he wants to take a look at some of the lots we have. Mike said yes. Ray said 0 we will adjourn for a site visit. Lou said the commission and Mike will take a site visit and come back. 31Page October Term Thursday, November 6,2014 9:10 AM 3 Motion/Vote - 11:00 AM Christian County Commission Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, 911 director Rance Duffy, David Driskell, and Lacey Hart. The commission met to discuss the budget. Ray Weter wanted to discuss the proposed budget for 2015, in spite of the fact we have been saying we couldn't afford raises, we have people submit request for raises and at the same time we have indicated to employees that the employees will have to pay a portion of insurance. His feeling is we can't do both. Ted got his raises signed off early and they feel like they need to honor. Bill said we told him that was a proposal. Ray said to talk to Ted about not giving the raises. Ray said after thinking it through there are new employees or those that have status change like Ken Davis' Secretary and he thinks they need to allow that if her status has changed and her job duties have changed. The other loose end is Brad Cole. His status has changed from part time to full time and he has saved $20,000 in autopsy cost because of his investigative abilities. Brad feels his job has become full time. The commission had that discussion and the end result was to increase his salary to $38,000. Ray says his overall view is that across the board raises are not happening. Paying an entire insurance premium we will do that. We need to decide what to do with these loose ends. Amy Fite has a new employee. Ray asked if we have a status change form. Julia stated we do. Ray suggestion for the budget for 2015 is pay 100% of insurance cost increases but there won't be any across the board raises. One of the reasons is we have to spend an unknown amount of money to relocate a county office and remodel a new courtroom. He has to look at that and he won't back himself into a financial corner by having a $300,000 increase in payroll. Lou said the insurance is $120,000 addition to - county funds. Bill said if you pay the insurance and give them a raise and ask them to pay a portion of insurance. Bill said he agrees about the insurance. Ray said he has no way to pay for increases. Lou entertained a motion for the county to pay 100% of the medical insurance for an increase of $120,000 and total of $720,000 and Bill will talk to Ted and tell him they won't get the raises. Ray said we need to talk about the Ted issue. The Commission has signed salary increases for them. Bill said it won't do anygood to talk to him. Bill said they need to tell Ted they made a mistake. Bill said he doesn't think it is fair. Ray said about Brad and Ken Davis and Brad's assistant to increase to $4000. Ken Davis wants a part timer at 24 hours at $10.25. RESULT: i j ADOPTED [UNANIMOUS] I W MOVER: Ray W€Aer, Eastern Commissioner ' L 1 P SECONDER: Bill Barnett, Western Commissioner ?t 0 . /1 Ali AYES: Lou Lapaglia, Ray Weteri Bill Barnett 1 Motion/Vote - 2:10 PM Sam Yarnel[-Auditor Budget Discussion and Decisions - Budget Study Session /0 The meeting was attended by Commission Secretary Julia Maples, Lacey Hart, 911 Director Rance Duffy, David Driskell. 41Page L 0 October Term 9:10 AM Thursday, November 6, 2014 The meeting will be postponed until a later date. Commissioner Lapaglia entertained the motion to postpone the meeting until a later date. The continued meeting was attended by Commission Secretary Julia Maples and County Clerk Kay Brown. The Commission met with Auditor Sam Yarnell regarding the budgets of County Clerk, C2 and some discretionary funds of the Sheriff. Sam started with discretionary funds for the Sheriff. She wants them to sign off Federal Forfeiture because we will need to amend the 2014 budgetto cover the server. Ray asked if the $50,000 is not for the server. Sam said yes the server is for this year. The Sheriff CCW is the conceal carry sign off. His revenues are dropping in this fund. Lou asked where are they at in their fees this year. Sam said they are saying $109,000 is coming in and $104,000 is going out. The LET discretionary fund has dropped for 2015 in revenues and increased in expenditures. Those are all the sheriffs discretionary fund. Kay's discretionary HAVA funds drop every other year. The elections will be half of what we had this year. Lou said she may want to consider money for new equipment. Sam said next year is ok. The 5% election revenue is a discretionary fund. Lou asked about a new employee for Paula and Holly. Kay said next year is an offyear and due to that fact she is requesting a part time person in elections she is asking 20 hours a week with no benefits. Kay said you won't have 0 insurance, by doing that and saving $10,940.00. She does have $19,000 for a canvas that she has paid for the last 10 years. With that savings under the clerks budget. Lou said because of the part timer are you asking for increase. Kay said you save $10,940 - $3280=$ 7611.80 with the canvas and the raises and distribution of duties. Norma and Alicia have been doing minutes. Even with the $19,000 she will run a lesser budget. Kay said when you look at the 2014. Bill said we are not-giving any pay raises, we are paying for the insurance. Kay said even though there is a change in duties, she is going to be president and with her hand she doesn't know when or if she will be doing the minutes at all. What will be the cost differential using a part time opposed to giving a raise. She will have a full time person in the payroll side. The bottom line is payroll people are pretty much in demand. Payroll are considered professionals. Ray said don't blame Bill for this, blame him. His set of ideas rotate around finding room for a new courtroom. If you can't pay for new expenses, you shouldn't take them on. Kay said with planning and zoning they let people go and increase their wages. Bill said it puts everyone in a bad spot. Kay said if it is not going to benefit her she needs to increase her people to two full time people and increase her budget. Ray and Bill are ok with that. Kay has seen Amy many times raise and cut and get it approved. It is really difficult to see that. Lou asked if any other elected official ask to cut things and give raises? Sam said elected officials get raises so they give employees raises. Lou asked Sam what her opinion is about Kay cutting her wages Sam said there are a lot of people that do nothing. Norma is a workhorse. Election she doesn't know. It's about money. Lou asked if she is satisfied with hiring two full times..Kay said she would rather give the raises. Her office is not like 0 any other, we have payroll and account payables that all the other offices don't have. Paula has been here less than 6 weeks and had picked it up quickly. Kay is just saying 5[Page rh October Term Thursday, November 6, 2014 9:10 AM you have your producers and you have your dead weight. Lou said you have to remember the cost when Tom left. Kay said if you have good people it adds value to the county if those two positions are lacking. Ray said this position and this vote came about due to some people getting raises and others not. Obviously we can't spread enough money to calm the turbulence. At the same time Ray can't lose sight that he has construction and space issues he has to think about from January 1. Ray says he can't sign off on any salary increases. Bill said the same thing. Kay asked what her foreman make. Bill told her they make $16.27. Kay is just saying you have administration and there is no other office that handles the whole county. Lou said Kay is authorized to hire 2 full time and no raises. Ray asked if Sam will bring new paperwork. Sam went to get a new paper. Kay asked if this could be looked over again in mid term. Ray said he wouldn't rule it out. RESULT: ADOPTED [UNANIMOUSh 1.1, 1 , :i C j I F 3 MOVER: 1,1 . Bill Barnett,IWestern Commissioner 4 1 1 I Dnt SECONDER: i Ray Weter/·Eastern. Commissioner AYES: ., 'LOU Lapagtia, Ray Weter, Bill Barnett J Motion/Vote - 2:00 PM Christian County Commission Discussion - Closed Session 610.021 RSMo., Subsection 2-Real Estate Discussion n The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission entertained a motion to go into closed session under 610.021 subsection 2. RESULT: ADOPTED [UNANIMOUS] '' MOVER: - Ray Weter, Eastero Commissioner c 11 SECONDER: Lou Lapaglia, Presiding Commipsioner j 11 € AYES: Lou Laijaglia, Ray Weter, Bill Bornett gi : Motion/Vote - 2:06 PM Christian County Commission Discussion - 1937 : Resume Open Session 610.021 RSMo., The decision was made not to purchase the real estate in question. RESULT: ADOPTED [UNANIMOUS] 4 3 11 8 I. MOVER: Ray Weter, Eastern Commissioner 1 SECONDER: Bill Barnett, Western Commissioner f & t. r ..1 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 3:00 PM Jeff White-Employee Benefit Design Discussion - Insurance Proposal The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, Planning and Development Administrator Todd Weisehan, County Clerk Kay Brown, Payroll Clerk Paula Brumfield, Auditor Sam Yarnell, Lacey Hart, and Recorder Kelly Hall 61Page J October Term Thursday, November 6, 2014 9:10 AM The Commission met with Jeff White and Dan Rigeri from Employee Benefit design regarding the Insurance proposal. Lou reminded this is a continuation. Jeff handed out a binder with all the information regarding the company. Dan added he wanted to come as a founding partner and inform us EBD is strictly benefits. Jeff had tried to match the specific plans. What he has is a four tier plan design. He presented all four plans and the different expenses and explained the HSA plan. Ray asked about the HSA plan, does the insured person have to contribute the money or can the employer contribute. Dan said both can put money into the fund. Jeff said the rate for the current plan is $363. The plan pays for 100% of wellness. Ray asked if he could get a better idea how the HSA plan works. tf he signs up for $314 a month he doesn't put anything into the bank what happens. Dan said you just have the high deductible. All the medical goes toward the high deductible and then you have the 100%. Lou asked if they went with one of these plans will they guarantee a rate guarantee. They won't. The average renewal is 5-15%. After the first year, they will offer a rate guarantee for the next year. Ray shared something from the Bank of Billings that their rates have gone up. The response was that all groups under 50 go to a new rating system. Over 100 you are not community rated. Our rates will be determined under our experience. Bank of Billings is not eligible for this plan because they are not a county and they are under 50 lives. Ray said he doesn't want to open the county to this kind of experience. The contribution analysis was explained by Jeff. Option 1 or 2 is the HSA plan will save the county $45,930.24 and $84,602.88 respectively. Dan said Cox is trying to recoup and what they are trying to do is take this competitive plan to them and say they are thinking of switching unless they adjust the rates. Sometimes you just need a better proposal to get them to move. The tools and knowledge EBD has is what the client gets from them. You would be surprised how independent Cox Health Plans is with Cox Network. They will fight to keep the group. Lacey asked on the prescription is everything mail order. Jeff said there are 2 groups and mail order if you want. The plan is taking an assertive approach. There is Lab-Cor available. If you get the labs done in the office, if they bill Lab-Cor it is paid 100%. Lacey asked about the different prescriptions. Jeff said before they just throw this into place, they will make a list and get approval. Formularies do change from time to time. Ray is trying to factor in the maximum out of pocket. $6350.00. what happens when you go to urgent care multiple times and you get beyond the $6350 what happens then. Jeff said with the self funded and the ARISA plans the max out of pocket we offer is $5000.00. Jeff will double check and get back to them. Kelly asked about the supplemental insurance, can we keep it. Dan said they have moved a lot of business away from AFLAC. They can market that. Paula said there are maybe 60-70 people that have dental and vision. There are not many people that have cancer. Jeff said today was more about the health. Ray said in the initial meeting he wasn't interested is signing up for a plan that ended up being less benefits. Bottom line how does this compare as far as protecting the employee. Jeff said it enhances. Ray asked what if Cox health plan said adios. Dan said they have such a great working relation with Cox that we can piggyback to any other negotiations with Cox. Ray said what if you go to Cox Healthnet and they don't want us do you go to Cox Health Plans. Dan said they have a long working track record and if they bring it to the table they will 71Page 1 3 9:10 AM October Term Thursday, November 6, 2014 listen to keep the plan. Lou asked about a $7500 deductible. Jeff said they are presenting a better plan than the plan we are being offered. Jeff said in regard to the plan he wants to make sure about the prescriptions. Lou ask him in regards to savings can you give us a bottom line. Jeff feels like he has an opportunity to save money for the county. The one thing we haven't had this year is competition. Lou said he likes the plan breakdown and the savings. The decision the commission needs to make is what agency to they want to do business with. Lou ask about Taney County. Dan said yes they have a $1000 deductible. Bill asked how long they have been on this. And Dan said 4-5 years. Dan said they have 237 employees and they have a $1000 deductible and buy up of $500. Lou asked if they pay 100% of plan. Dan said they do. That plan premium is $423.00. Something to keep in mind is the wellness plan. The deductibles will be reduced by $500.00. Ray asked if that is each individual or plan wide. Jeff said it is individual. Dan asked who does the county hire to bring the plan. Who negotiates with Cox, and the pharmacies. Ray asked if you have buy ups? Jeff said you have 4 options to offer. The last page has 16 plans, he chose the best 4. Ray said if you took the $336.00 month and buy up would it cost the difference between the $423 and the $336. Jeffsaid yes. Bill asked if the $1500 is the best. Dan said he wouldn't suggest presenting this until they use the plan to negotiate the current renewal. Ray asked what we need to do. Dan said they are asking the county to hire Employee Benefit as the agent of record. Jeff said with the way it sets, with the current agent you have your renewal. With them they can 3 get Cox down and have better options. Lou said with what he sees, the commission needs to talk to see what to do and make a decision. Dan said what he wants to do is be the current agent to go over everything with a fine tooth co mb. It would be an interview. Ray asked if once we make that commitment, are we no longer with Croley? Paula asked about a meeting December 5, will that be done. Julia asked what the broker fee is. They match what we have now. Their typical fee is 3%. The commission will . . contact them one day next week and let them know the decision. The insurance people left and Ray shared a phone call from Trevor. They talked about the option of not providing insurance. You subtract the first 80 and for $360,000 you don't pay the insurance. Bill likes these guys and Lou likes the idea that we save $52,000. Sam doesn't think the citizens appreciate getting insurance just because of broker. Ray said he thinks Trevor is aware that we might change. Julia said we will take this sheet with the plan break down and send to Trevor and ask what he can do with it. Kay said that is the honest thing to do. If he wants to shoot us something better, that is his option. Lacey said they pressed to be the agent of record. Trevor said you can't have two agents getting the same information. They can't get the information without being the agent of record. Sam is convinced that going into a pool with 25000 people will make a difference. Ray said we should get this to Trevor or ask him to come down. Sam thinks to give this to him in advance and ask him to come down. Trevor will be here at 9:00 a.m. Monday. Lou will get the opinion of Ron Housman and get his opinion of this company. Paula said at Greene County employees got money for doing the wellness program. 0 81Page October Term Thursday, November 6, 2014 9:10 AM III. Adiournment The meeting was closed at 4:13 PM The commission is adjourned until Monday, November 10, 2014. 4 * irrf .. Presiding Commissioner, Lou Lapaglia Qa. 'DIL 1 Ray waer- Eastern Commissioner, Ray Weter 3 61* Bo"Aklitt uitt Barnett Western Commissioner, Bill Barnett 91Page Christian Counly Commission 100 West Church St. Room 100 0 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, November 10, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia . - 1 143 ,- il! 3 5 iff stitust - LAI?rivid 'i.· Attendee Nanief 7 .: 3,2, p i r' ij 'ITitle,--i Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Julia Maples, and Cl Supervisor Richard Teague. The Commission met to approve any minutes and or financials. Commissioner Lapaglia entertained a motion to approve the Court Order for Sales Tax #11-10-2014-1 2014 Road Sales Tax in the amount of $280,644.03. RESULT: ADOPTED [UNANIMOUS] 1 ¢ 4 MOVER: Ray Weter, Eastern Commissioner o ? 11 i SECONDER: Bill Barnett, Western Commissioner L r :-} ji 1/ AYES: Lou Lapaglia, Ray Weter, Bill Barnett i '', f Motion/Vote - 8:45 AM Christian County Commission Bid - Employee Drug Screening Contract Renewal The meeting was attended by Commission Secretary Julia Maples and Cl Supervisor Richard Teague. The Commission met to approve the Employee Drug Screening Contract Renewal. Commissioner Lapaglia entertained the motion to approve the renewal of the Drug Screening Contract renewal under the existing contract. 0 rh 8:40 AM October Term Monday, November 10, 2014 RESULT: ADOPTED [UNANIMOUS] 1 1 4 MOVER: Ray eter, Eastern Commissioner F r 0 3 4 P . SECONDER: Bill Barnett, Western Commissioner - 4 AYES: ' Lou Lapaglia, Ray W#teri Bill Barnett ' .L J Motion/Vote - 9:00 AM Trevor Croley-Croley Insurance Discussion - Health Insurance Discussion The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague, Auditor Sam Yarnell, Paula Brumfield, My-Ling and Bart Stead with Cox Health Plans,. Amy Fite, and Terri Goodall. The Commission met with Trevor Croley of Croley Insurance for an insurance discussion. Cox Health Plans is here to help with the discussion. Trevor is here to discuss the health benefits and renewal. He was given the other plan quotes and is here to discuss them: They have a fiduciary responsibility to provide the best possible available. They tend to stay with carriers they know will be around. They got information on this plan and he called Cox and ask for a discussion. They now have more questions than they have answers. He is not familiar with the company. They know what the health plan being described is. They do know the company. Basically Cox is underselling the market. Trevor has an email that says if Cox offers a second year rate cap you would be foolish not to take it. When he reviews the numbers given to them he asked Cox Health Plan and they can't figure out where they come from. Bill said why they are cheaper is because they are in a larger pool. Ray said they drop the top higher claims and they started at $O. Trevor's conclusion is that Cox has the best plan. Ray said there is a firewall between Cox Health Plan and Cox and they are competing for insured people. . . Bart said the Health system owns several plans and.there is also Cox Network and they do some self funded. They do work with the Network. They don't sell their products except to Brokers. The point Trevor is trying to make is the other insurer. Ray said his impression is the title of their plan is just an industry tag and it is still Cox. Trevor said he would ask them who the provider is. The network might be Cox but the insurance portion of it is there is a provider network and claims administrator and you. The insurance is going to ask for your claims, then you have a TPA. Julia emailed the other bidder to see if this quote is self funded. The two bids are not the same. Who is the entity that is going to be administering this plan. Ray asked if he wanted to talk to Cox Health Plan he calls May-ling and if he wanted to call Cox Network he would call some one else. Trevor said if we do a self funded plan you talk to Cox Network. On a self funded you still require an insurance company. EBD said they are a fully insured and the carrier will be one of the three will take on the risk. It has a stop loss carrier. Its not fully insured, it is fully funded. So now you need to ask what is our stop loss. Ray asked to define a stop loss. The certain point the aggregate steps in an pays. Ray asked if that was included in the premium. They asked if that will be the rate forthe entire year. Lou said they gave a rate for 2015. Bart said as he represents Cox Health Plans they have a rate. He knows they have a rate on the table. Ray said another 15% he doesn't have any reason to doubt and another $54 month starting 2016. That would put us $410 month per employee. May- Ling said when you are looking at a self funded the stop loss will be 21Page 1 A October Term Monday, November 10, 2014 8:40 AM offered to us within 30-45 days of contract date. Have they offered. Lou said they can't go any further until we give them the agent of record. My-ling said a couple of factors of pulling things together by January 1. If they aren't willing to provide a final offer the stop loss carrier will still have the opportunity to come in and look at claims. Bart said they are not taking into account claims, did they discuss lasers. That is where they don't cover certain people. Lou said we are in a catch 22. If we charge the employees the difference of our insurance they will be hurt. Lou asked if they have given any thought in saving the county money. You seem to be comfortable in our rating. You are giving the quote on people that are not here. Can you negotiate any? My-Ung said you have to take the changes into account and if it is very clear that these individuals are all high claimants and they want to provide a better rate so they want to give these changes. Yes it was taken into consideration, as far as can we do any better we can look at it. Lou asked them to get with Paula and find out who isn't there any more. Give us a better idea. Ray asked stop loss and if consideration is included in the monthly premium and My-Ling said have they given us an idea what the stop loss may be. My-Ling said it could change on a self funded that is the part that will change. Bart said it will be included in the monthly and what My-Ling said it will vary until you sign the paperwork. Trevor said when you start dealing with the self funded it is the make-up of the group. If you are only getting 1/2 the self funded rates won't stay the same. There are more variable in a self funded plan. Bart said the Network says Cox Health, what happens when you leave (03 this area? Sam commented that the other day they pushed the agent of record. What they have on the table may change. Lou asked My-Ling to go upstairs with Paula and come back down and we will have a continuance. She will need to come back to the office. Bill asked if they will let us know this afternoon. Bart and My-Ling will have to get with leadership. Motion/Vote - 9:45 AM Sam Yarnell-Auditor Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Terri Goodall, and Lacey Hart. The commission met to with Sam Yarnell to discuss budgets. Terri Goodall with Juvenile submitted the budget and the increases are up $6000 for the attorney. They have 32 terminations of parental rights, and 276 kids in the system. They have to publish for 45 days and it costs about $500. Sam said they passed her budget as she gave it. Lou said they have tentative approved. Lou asked if there are any salary increases. Terri said there is some for the DJO's. She has absorbed that out of some of her other accounts. It amounts to about $1600. Ray said they will have to address the raise issue, they are not anticipating giving raises. Ray said the issue for him is providing space and remodeling money for the new judge. That is why he is reluctant to allow raises. Lou said the county is considering paying for all the insurance. Sam said last year the county paid for all the insurance. The next budget discussed is the C2 Road Department. Bill stayed like last year except his revenue is still staying in the pool. That number is based on another distribution. Lou 31Page rh October Term Monday, November 10, 2014 8:40 AM said they want to try to get Miranda into the budgeting process for both road projects. Sam said what needs to happen is she will give the budget of Cl,C2, and bridge and let her discuss. Bill would like to get his okayed. Ray said there won't be a distribution in January, because it will be in December. Ray asked about the salary it went from $350,000 to $357,000 because he was without an employee. Julia said they got a letter from John Housley about funding Miranda's budget from the road sales tax pool. Julia ask if the highway administrator coming out of general revenue. Julia said we can take it off the top of road sales tax right out of top. It can be paid for out of roads. Ray said that is a consideration. They are talking about taking out of the gross sales tax. Lou said the Highway Administrator doesn't have her own budget. Bill said they have voted and he wants to leave it. Sam said she will have a cover letter and some of this is subject to change. Ray and Sam will set down and go through each salary of all. Sam asked Lacey if she wants to talk about her budget. She modified her budget and turned it in. Bill said he wants to attend the meeting with Ray on the salaries. Motion/Vote - Miranda Beadles-Highway Administrator Discussion - Closed Session-Personnel Per 610.021 Subsection (3) RSMo., Personnel This meeting is cancelled due to an emergency. n Motion/Vote - 2:00 PM Teresa Lehman-Toth & Associates Discussion - Nixa Schools Safe Room Project The meeting was attended by Commission Secretary Julia Maples, Dr. Klinesmith, Brenda Rantz, Hannah Smith, Teresa Lehman with Toth & Associates, Karen Matthews, Amelia Wigton, Sam Yarnell, John Housely. Lacey Hart arrived late. The Commission met ·with Teresa Lehman of Toth and Associates regarding the Nixa Safe Room Project. Lou asked her to explain what has changed since the phone conversation. Originally since it has transferred to Nixa, the County would be the Grantee. The bulk of everything would be done through Nixa and the reimbursements will go into the county account. The county will need to get the funds to Nixa. The goal is to see what will work to get the money to Nixa. Karen said Sam and her think a new account needs to be made. The fund will come and she will make a check to clear. Karen will need documentation before she transfers any funding. Lou asked if we need to have an IGA. John said we will need to have a cooperative agreement. He has drawn that up. Karen, Sam and Teresa talked about the distributions and John Housely discussed the pay application to the county which will itemize what has been done. We will have the separate account and the treasurer will write the check to Nixa Schools and they will pay the vendors. John said we are just passing this through and not assuming any financial responsibility. Ray asked about the turnaround of 3 days. Brenda Rank said 3 days because it is federal money. Teresa said when she leaves here she will know what to do. Karen said since it is not county money we need to have a separate account. Karen asked about the $114,000 that we got. Teresa said that is our money and we do nothing with it. Julia asked how we will move forward with this agreement. Brenda said yes they will have the attorney look at it. She thinks it can be simplified. Lou asked since Toth 41Page A October Term Monday, November 10, 2014 8:40 AM needs to check on one thing can we exempt that and pass it today. John said he thinks so. The Commission is for the approval as soon as the attorney's get the agreement revised. They will let John know the revisions and they will circulate it to the commission. Lou said this is a pass through and the checks will be issued in 3 days. Karen asked if she was going to write the checks and she needs to know how many signatures they want on the check. Teresa will get that to Karen. Lou entertained the motion for the commission to ok this today with the exceptions discussed for the safe room. - .. - ' , ./.ID RESULT: * ADOPTED [UNANIMOUS] d 1 MOVER: , Bill Barnett, Western Commishioner r' 4 th i . .·: Nfl " 6 1,1 SECONDER: Ray Weter, Eastern Commissioner ,4, 2 . E : 6 AYES: Lou Lapaglia, Ray Weter, Bill Barnett 'd 1 2 1 ('*4 k Motion/Vote - 2:30 PM Dick Bartow-Underwriter Discussion - Reporting Requirements Discussion The meeting was attended by Commission Secretary Julia Maples, Auditor Sam Yarnell, Lacey Hart, John Housely, Karen Matthews, Brenda Rantz and Dr. Klinesmith. The Commission met.with Dick Bartow regarding underwriter reporting requirements (3 with us Securities and the Exchange commission. He is here to discuss MCDC. When they sell a bond issue they have investors and they buy and sell them like stock. The county must make financial information available. We do that by the filing of an audit. They have contracted with Commerce Bank. They will contact us in regards of filing the audit with them. We have 180 days. It takes the auditor longer to get that to them than ..June 30. If it is late that makes us out of compliance. The FCC got inyolved and they.. came to the underwriters and said they will review all things in the last 5 years. When they started reviewing them they found we were 45 days late and they couldn't find 2005,2006 and 2007. We got them to them and they of course over 45 days. To comply with the regulations they had to report them or they would fine them 6 figures. In there due diligence they reported Christian County. Does the County want to report themselves. The thing the self reporting does is like finding a parking ticket. If you report this, they forget about it. The FCC doesn't have any jurisdiction but it is not worth the risk. They didn't receive any calls looking for the 5,6 and 7. It is the FCC welding a big hammer to kill a fly. They don't want them to say Baum reported and the county didn't. It isn't worth the effort to change from Commerce. We ride the storm and June 1st the bonds retire and it is over. Dick attached a form that they filled out and say the county has corrected all previous bonds and are current and agree to comply. Lou asked if we did another bond issue later we do it ourselves. Dick said they would have some safeguards. Sam said the Auditor sends the audits to a federal clearing house. He will see if they are posted and if they are they will revoke this finding. John Housely said this FCC has put every underwriter in a bind. All the underwriters have taken the safe approach and reported everything. Once they self report, they have reported there may have been some omissions. That puts us in a pickle. Do they have time to sift through it all. Assuming the worst they have raised a red flag and he thinks we need to self report. 51Page 1 October Term Monday, November 10, 2014 8:40 AM There hasn't beer any harm and he feels we need to self report. If you as an issuer do not self report you will be fined. We have until December 1. If we do we are absolved from any penalties. That doesn't apply to commissioners. These are not material and there won't be any problems. We have to do a cease and desist order. We have to agree to cooperate. The third thing is if we have another in the future that we have to disclose in a clear and conspicuous manner. We need to disclose and report. He doesn't think we have done anything wrong it is just a fruition. Dick said everyone who has issued a bond. Lou asked if we were able to supply the information now why didn't we do it then? Dick said we have shown compliance. We would have to disclose we have self reported. They have done bond issues and it has no effect. The investors have no interest they smirk. Julia said they get a letter from Commerce and they keep on them until they get the audit. Ray asked if we self report one thing we will have to have are policies, procedures and asked Dick for a template for those policies. Dick said he will get them to us. Ray said it sounds like the cat is out of the bag and he wants to ask the auditor and treasurer what to do. Sam said she thinks they need to do it. She sends this up to them every year and she emails it to the clearing house. Ray said in the meantime we will continue our current practice until this bond is paid off. Sam asked if the bond council can put this on the website. Karen asked if we could look on the email and track to see. John asked can he help us craft our questionnaire. Dick said he can help. Ray said the procedures we have outlined today and need to be adopted, do we want to authorize? John said we need to have a copy of procedures. The first order of business is to get the questionnaire done and submitted. We can have some internal controls. Lou asked if we should put that in a letter that the bond will be paid off in June? Dick said no we just fill out the questionnaire and go from there. Ray asked who is going to fill out this. Dick said he will get with John. John asked him to start filling this out and get it to him before Thanksgiving. . III. Adiournment The meeting was closed at 2:59 PM The commission is adjourned until November 13, 2014 LMfi•94!la Presiding Commissioner, Lou Lapaglia 61Page 0 October Term Monday, November 10, 2014 8:40 AM Re,t IDi:61 Eastern Commissioner, Ray Weter Larn€R Western Commissioner, Bill Barnett D 0 71Page Christian County Commission 100 Westehurch St,Room 100 0 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, November 13, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia ?Attdnkle@3 Nibid .. '* 5 U 3 ' j lt@Jitleb.5¢*iE b :.:t l -At?Statui .3 'Arrived , /9 /'It 49 - Mifty 41 1.4- 6. - . 4 /0 . - // P /. ·4 I. Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk 0 Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, County Counselor John Housely, Sheriff Joey Kyle, Rod Wells, and Highlandville Mayor Clint Ellingsworth. The Commission met to approve any minutes or financials. There are no minutes or financials to approve. Motion/Vote - 9:00 AM Christian County Commission Discussion - Per Diem Discussion-City Mayors & Sheriff The meeting was attended by Commission Secretary Julia Maples, County Counsel John Housely, Rod Wells, Brian Steele, Clint Ellingsworth, Brian Bingle, Jim Bowles, Shane Nelson, Community Publisher Reporter Amelia Wigton, Jarred King, Mike Younker, Sheena from KSPR. The Commission met with the City Mayors and Sheriff Kyle for a per diem discussion. This meeting is continued from previous discussion. Sheriff said each should have a copy of the proposed order that is essentially the suggestions of what was discussed by the mayors in the last meeting. It says the sheriff will charge $45 per day unless the Board of Alderman approve the $2 surcharge. If they do, it will be what the state reimbursed fee is which is $22.50. Lou said the Mayors were going to check and see if the $2 was legal. Jim Bowles said the City attorney said they can't do it. Mr. Collignon said the system they use and the way it is linked to the sheriff we can't charge the $2. He thinks they can get around that. Highlandville has enacted 0 the $2 charge. The sheriff will itemize, submit the board bills, upon them picking the inmate up. October Term Thursday, November 13, 2014 8:55 AM Lou asked if the audience had any questions. Highlandville is satisfied. Jim Bowles said the sheriff is sending out the rosters fairly regularly and they are requesting emails because the faxes are not working. Clint said the problem is the highlighting blocks out the typing. It might not be a problem if they know why they are highlighted. The sheriff said in Ozark and Nixa they have there own mules system and when they identify that person and come back with a hit they get a message and the warrant is confirmed. Mr. Housely said the order is to address a lot of concerns everyone had and it is up to the commission to adopt the order. Jim Bowles asked if this would supercede the order that is in effect. John Housely said this is for municipal prisoners only according to 479.180. Ray Weter said he thinks this is a big improvement and he wishes they had never began this. He thinks next year the mayors will say they are not getting the prisoner list and the sheriff will say we are not getting reimbursed but if we are going to enact this, it is the way to go. Bill asked if we are going to drop this if the cities collect the $2 we will drop to the state charges. He likes this. The Sheriff wants to postpone voting on this and let Ozark look the ordinance over and check into the $2 charge. Bill asked about Nixa and Sparta, and Clever. Lou said we will postpone this until Wednesday the 26th at 9:00 a.m.. It will be called the Christian County per diem cost of incarceration of municipal prisoners order. Clint Ellingsworth asked since he has inacted this already, does he wait to collect his $2 until it is an ordinance? John Housely said they do need to collect and remit it. Motion/Vote - 11:00 AM Sam Yarnell-Auditor Budget Discussion and Decisions - Budget Study Session The meeting was attended by Commission Secretary Julia Maples, and Lacey Hart. The Commission met with Auditor Sam Yarnell to discuss budgets. Sam wants to go over the wages of all employees. All of the wages stayed the same except elected officials received their state approved raises. The cproner is increasing to $38,000 and his assistant is staying at $2000. The Public Administrator assistant is staying at $11.03 and they will leave the part time person. The Collector employee wages stayed the same with no raises except the part time people went to $8.50. The extension office changes are raising the payroll from $35,669 to $47,731 in 2015 for raising the secretary and giving them another person. They will hold off on the extension center and they will let the Auditor know today. Motion/Vote - 2:00 PM Christian County Commission Discussion - Use of Space Heaters in County Offices The meeting was attended by Commission Secretary Cheryl Mitchell, Barbie Stillings, Cindy Childress, Yvonne Boyd and Kenny Coates. The Commission met to discuss the use of space heaters in county offices. Kenny Coates was asked after the fire in the prosecutor office to research and see if it is the wiring or the entire building. The one outlet had wiring wrong, it was 14 gauge and needed to be 12. Lou asked if they had added additional outlets. Kenny said no he didn'tthink it was added. Lou asked where the breakers were kicking. Kenny said the second floor clerks 21Page rh October Term Thursday, November 13, 2014 8:55 AM floor because of the space heaters. Lt. Bressie seems to think power packs may have caused it. Lou said if it was after 4:30 it could have burned the building down. Lou asked what Kenny's recommendation is. Kenny said it hasn't thrown a breaker in the last 4 months. Lou asked if that is enough to make a decision about the space heaters. Kenny said it is in the counties best interest to do away with space heaters, they are a fire hazard. If it is cold, turn the thermostat up. The prosecutor has made a rule of no space heaters. Kenny has found them left on at night after everyone has left. Ray said you can't tell what is behind the wall unless you pull the switches and the reason Amy eliminated the use is if you are aware of something life threatening and you allow it to continue and someone gets hurt, you will be paying for it forever. Ray believes it is the best to eliminate them. Barbie said the offices are always cold and the judges trump them because they are hot. Cindy Childress uses an electric blanket. She can't wear sandals because the building is cold. It wasn't built with enough wiring. She feels like they are being punished. The building is messed up and the thermostat doesn't keep them warm. There is one in the courtroom and one for the circuit clerk office. Cindy asked the Bailiff to turn up the heat in the courtroom because they like them colder in there. They turned the office to 75 and it doesn't warm up. Lou asked if Kenny has done a survey and how many outlets do they need? Kenny has not. Everyone has a printer and they use a lot of juice. If you have a heater going and use the printer it will trip the breaker. Barbie has heard there is something you can buy at Lowes that you plug into 0 the heater and the switch and it won't break the circuit. Cheryl asked if this building has any problems. Kenny said it is usually in Karen's office. Kelly has 5 in her office. They don't all turn them all on at the same time. The way their office is shaped, they have hot spots and cold spots. Lou said if no one was there last Friday and the building burned down would that override the need for space heaters. Lou asked what would happen if they bought 8 power strips and let them use it. Cindy said it doesn't work for her, when the heater comes on it just flips the strip off. Kenny said if you just have the heater plugged into the power strip it is still going to trip the breaker. Ray asked if on some of the rooms the exchange is the problem, Kenny said they are not turning it up enough. If you are not warm, turn it up. It will cost less to run that than it will for 6 space heaters. Barbie doesn't think it is fair to make an order until she can try it and turn up her heat to 80. Kenny said all the girls in the prosecutors office had the same problem. Barbie said in Judge Luna's office it is too cold and then too hot. Lou said let's turn the space heater off and on the 26th if they are still freezing, they will take another look and have a meeting and make a report. He has to go with what Ray and Kenny says with regards to safety. This is just in the Justice Center. Lou asked if there is anything else that will work. Kenny said there is something, you can mount the condensing unit above the ceiling and find somewhere to run the drains and put in dedicated circuit for that system. Barbie asked if it was cheaper to make new circuits in the buildings. Kenny.said the circuits are fine, the building isn't designed to have a space heater in every desk. And with the space heater you are overloading the circuits. Ray asked what our insurer would say now that we have been warned. Lou said he is concerned about the insurer also. Bill said he CD thinks it is worth a try. In Cindy's office maybe they can do a split system. This will be continued until November 26th @ 9:30 am for a report on the results. Bill asked if we need to get someone from some company to see what the cost is to bring it up to 31Page 0 October Term Thursday, November 13, 2014 8:55 AM standards. Ray asked Kenny to look into Cindy's office and see what can be done. If there are a few vital spots that we can install these. Kenny will see if there is some other kind of electric heat. Cheryl or Julia will call the insurer and see if they have a policy regarding space heaters. Barbie will send notes out to all the offices not to use the space heaters. Kenny said the prosecutor sets their thermostat at 82 to get it comfortable. Cindy asked if the office used a fan would that trip the breakers? Kenny said no a fan would be better. Motion/Vote - 3:00 PM Travis Tucker & Mel Eakins-Great River Associates Discussion - Riverdowns West Site Inspection-2098 Preakness Drive, Nixa, Mo The meeting was attended by County Clerk Kay Brown, Doug and Shelby Twigger, Nathan Weter, Robert Meredith, Mike Burris, Dennis Ballard and Alan Stowe. The Commission met with Travis Tucker and Mel Eakins with Great River Associates and Meredith Construction at the Riverdowns West Site at 2098 Preakness Drive in Nixa for an inspection. Meredith Construction provided a tour of the site to the commission. It will be in operation Tuesday, according to the contractor. 0 III. Adjournment The meeting was closed at 3:30 PM « w Lou la96glia Presiding Commissioner, Lou Lapaglia Qa,4 8:£6A0 3 Ray warer VA Eastern Commissioner, Ray Weter 0 41Page 0 8:55 AM October Term Thursday, November 13, 2014 larnett Western Commissioner, Bill Barnett 0 0 51Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com 96224. s= 1 - Minutes - Monday, November 17, 2014 8:25 AM The Christian County Courthouse L Convene The meeting was called to order at 8:25 AM by Presiding Commissioner Lou Lapaglia Attendee Name, 4-* 4 1, AM 'S.taitils- I'l J. I .1 .... U . 1 44 „.· I ./ . -1% 1487-4 .7 -2*,tritid-3 ' , +4 - R 1; 1 A# E 9'Arr'Vect G Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present II. Agenda Motion/Vote - 8:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, Brent Young The Commission met to approve minutes and or financials. Commissioner Lapaglia entertained the motion to approve the minutes for Monday, November 10, 2014 Under financials we had an emergency purchase. Bill Barnett said the salt the C2 road department wanted to purchase they needed to buy now. They bought 15 pallets:The company wouldn't hold it. It is the ice melt from Nixa Hardware at a cost of approximately $6000. 1,1/ t]. 2,21: RESULT: ADOPTED [UNANIMOUS] 1 i. 2,Lite 3 £ r J F & I . 8 54,5 MOVER: ' il. Ray meter, Ekstern Commissioner 7141, lit , D- i Id 2 ,- 4 ly I I . '.' i il n/-·U . · ''f ./ I SECONDER: f . Bill Barnett, Western Commissioner 1 1 1 1 ,/ ED l' 8, r I K?i, 1, AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:30 AM Trevor Croley-Croley Insurance Discussion - Health Insurance Renewal The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Paula Brumfield, Payroll clerk and Lacey Hart. The Commission met with Trevor Croley and Bart Stead regarding the Health Insurance renewal. Commissioner Lapaglia said they value what My-Ling and Bart have done and they think their best foot has been put forward. It is 2% less for a new rate of $358 instead of $364. The rate increase came down from 20% to 18%. Ray said the original proposal was $364 October Term Monday, November 17, 2014 8:25 AM and now it is $358 which was option 3. It is $10,800 for a year reduction. Rays recommendation is that they renew the option with Croley and go with option 3. The county has voted to pay the additional cost. Ray recommended the county stay with Croley Insurance to accept the pro,posal for option 3 and proposed buy up options as quoted. It is approved with the understanding there will only be a maximum increase of 15% for 2016. RESULT: ADOPTED [UNANIMOUS] 4 v .8 f A e.; 1] 4 : F D „ · ef I MOVER: Ray Weter, Eastern Commissionerr ' C i 11 6 14 11 3 1 J , 0 1 '' SECONDER: t Bill Barnett, Western Commissioner. -:- 2/2, 1-4,. AYES: Lou Lapaglia, Ray Weter, Bill Barnett f 1 2 1 Motion/Vote - 9:00 AM Sam Yarnel[-Auditor Budget Discussion and Decisions - Amended Budget The meeting was attended by Commission Secretary Julia Maples and Lacey Hart. The Commission met with Auditor Sam Yarnell regarding the amended budget. Sam presented the commission with the amended budget for Federal Forfeiture, COLE, Stonehollow and Riverdown NID, LET, Cl, LET and CDBG grant. Commissioner Lapaglia entertained the motion to approve the recommendation for the amended budget. yRESULT: 1 ADOPTED [UNANIMOUS] 08 3 0 - t MOVER: Ray Weter, Eastern ComMissioner 1 -a _9 " SECONDER: Bill Barnett, Western Commissioneri 1· .3 41 1 9 . ./.1 74 11 r 7 0 -4 1 , 4 m AYES: f Lou Lapaglia, Ray Weter, Bill Barnett;J Motion/Vote - 9:15 AM Diane May-SWMCOG Discussion - Letter of Support The meeting was attended by Commission Secretary Julia Maples, Lacey Hart and Planning and Development Administrator Todd Weisehan. The Commission met with Diane May with SMCOG. She explained to the commission what they do regarding EDA programs and a regional development plan. One of the things they do is get planning grants for staff to work with communities. They have to be updated every 5 years. They have been dropped from the planning grant but still have the regional development plan. They are requesting reinstatement in the planning grant. They want a letter of support from the counties participating. It is for the entire region. The communities that are eligible to apply for economic funding are in the region. Lou asked if the Chadwick Block Grant came from them. Diane said no. Lou asked what has SMCOG done for Christian County? Diane said the grant provides funding for the staff and the big grants that come from the state from DED funding. If they don't update the plan and they have a business come in we wouldn't qualify. Lou 21Page 0 October Term 8:25 AM Monday, November 17, 2014 asked if we had a board and do we have a Christian county representative. Diane said Todd is on the board. Bill asked if they would be writing a letter also. Diane said this is just a reaffirmation they want the county to do. Ray asked if the county has to be a part of it if the city is. Diane said the county has to participate. Todd said it just opens the door for us to be competitive with funding. Lou said they gave money to Christian county for the flyover. Bill said he appreciates what Diane does for the county. This is a ten county region. Ray asked for a draft letter. Lou has the letter. Bill asked if there were more projects coming down the line, do you let us know what they are. Diane said they email to the board. Lou entertained a motion to approve the county cooperation with SMCOG. RESULT: r ADOPTED [UNANIMOUS] '0 . 12 0 4 ER p 14 4. 1, MOVER: C,$ Bill Barnett, Western Commissioner - 4 , - 9 1 , SECONDER: € Ray Weter, Eastern Commissioner L. l 1 8. '1: AYES: 4 .Lou Lapaglia, Ray Weter, Bill.Barhett 4 - 4 Motion/Vote - 10:00 AM Christian County Commission Discussion - Propane Award for County Facilities The meeting was attended by Commission Secretary Cheryl Mitchell and Lacey Hart. 0 The Commission met to award the renewal for propane for the County Facilities to Hoods Propane for$1.749. MFA bid $1.75. Commissioner Lapaglia entertained a motion to accept the bid for propane from Hoods for 3000 gallons at a price of $1.749. RESULT: ADOPTED [UNANIMOUS] . 2 MOVER: 1 -Ray Weter, Eastern Commissioner 1. *,1 F ID i SECONDER: Bil|1Barnett, Western Commissioner 1% 1. 0 AYES: .l· Lou Lapaglia; Ray Weter, Bill Barnett 5 . Motion/Vote - 10:30 AM Christian County Emergency Services Board Discussion - Domestic Utility Rate Discussion The meeting was attended by Commission Secretary Julia Maples, Rance Duffy with CC 911, Sheriff Joey Kyle, AntHony Appleton with the Ozark Police Department, Todd Wiesehan with CC Planning and Zoning, Linda Barger with CC EMA, Phil Amtower with CC EMA, William VanHousen, Amanda Miller, Nathan Weter, Bill Elmer, Steve Stewart, Paulette Overall, Tom Chudomelka, Pam Bowen with CCRCC, Alec Wade, Christina Tosing, Donald Stewart, Bob Estep, Robert Palmer, Ken Hurley, Dayna Spencer, Kasha Driskill with CCAD, Jimmy Lines with Nixa PD, Valesha Wilson with CCES, Karen Johns with CCES, Darryl Robinson, David Widner, Udell Mentola with CC 911, Judy Dollarhite, David Driskell, Merilyn Master, Lloyd Walles with Nixa Fire, Wes Taylor with CC 911, Darren White with Ozark Fire, CC Recorder Kelly Hall, Todd Johnson with CC 911, Lacey 0 Hart, Sharon Whitehill Gray, Truman Isbell with Ozark Police Department, Michael Hope, Alicia Monsanto with CC Clerk's Office. 31Page October Term Monday, November 17, 2014 8:25 AM The Commission met with the Christian County Emergency Services Board to discuss the domestic utility rate. Rance Duffy began by just introducing himself and then proceeded to go through the handed out paper power point. Topics included: Current population and future growth, increase of more calls for service, more equipment, storage, security, better quality hvac and lighting. Also, more office space instead of an open floor, and adding a kitchen and break room area with proper plumbing. In addition a conference room is needed for training and meetings. Currently they have to use the Christian County Ambulance district's room which means they have to transport equipment and personnel to and from. Also, if a citizen comes in with questions they have to sit in the middle of their call center. In closing, Rance explained that they are currently not up to date with the standard codes and laws regarding the quality of running their dispatch center. Also he added that with a new facility it would free up approx. 2,000sq feet of space in the Christian County Justice Center for renovation whatever needs to expand for the court system and sheriff's department. Joey Kyle spoke as chairman of 911 board and not so much as the Sheriff. He began by explaining they have researched over the last two to three years at similar counties about our size, being Buchanan, Cape Girardeau, and Cole counties. Their funding is around $1.4 billion dollars whereas Christian County is operating on about half, at about $564 million dollars. He went on to state that the county has grown so fast in such a short time we are having a difficult time keeping up with the times. He added, that if the community doesn't support this tax we will basically be a first class county with a third class operation system. Tom Chudomelka asked how much of a jump in revenue did the land-line tax help the dispatch center at that time. Rance replied that it did bring in a lot of revenue but since then they have had to increase staffing and equipment. Robert Palmer asked what percent is generated incorporated and unincorporated. Rance replied, it is an equal amount compared to city and county. Sargent Anthony Appleton with Ozark Police Department stated the quality of law enforcement is so much better and safer than in the past but now the amount the dispatchers have to deal with is a safety issue to us. David Widner asked about sale taxes and increasing more businesses for revenue? Joey explained taxes are half of what other sizable counties are. Our problem is people are spending money in Springfield and Branson. David concluded that if you want more taxes why not put it before the voters on a ballot and added we do not want more taxes "1 have to live within my means why can't you live in your means". Ray Weter responded by pointing out that the ballot question regarding the use tax was rejected by the voters. Robert Palmer stated that Planning and Zoning is the biggest issue in grow·th and expansion because of regulations and taxes. Lou tried to explain that in 2012 an equine center wanted to come in but the people 41Page October Term Monday, November 17, 2014 8:25 AM rejected it. Also, in late 2012 a factory was going to come in, but we didn't have a railroad. It is not that the county hasn't tried. Bob Estep asked how much will your (Ranee Duffy) salaries go up? Rance replied nothing. Bob then added that most of us in the meeting does not want this to go through. Ken Hurly asked if there was a projected cost? Rance stated it is projected at this time three to four million dollars. Rance added they cannot just pick up and move, extra expenses would occur due to equipment and temporary dual operations. Ken proceeded with the sunset clause and asked what kind of timeline would there be, how many years bond are you looking at? Rance replied by stating no bond issue can go past ten to twenty years. Ray then explained that in 2017 we are going to get a circuit judge, we need to make room for a new judge. If we don't have room for him/her then state laws will force us to build no matter what. Where are we going to put them will be staring us in the face. If we have that extra room if would be beneficial. It would give us space to relocate another office and remodel. If we do notthen we willhave to buy land and build a new courtroom. Steve Stewart stated all his life he had to make ends meet. Perception is we need more and need to meet more. But we're all stretched as far as we can stretch. Some times when things get hard we have to make it work. We are doing all we can and we should take this before the voters. Truman Isbell with Ozark Police Department explained and recognized that times are tough financially and they do understand, but also they are being asked to do more. Our county and cities response times are far better compared to surrounding areas because of the service at 911, but at some point something does have to give. - Phil Amtower with EMA stated he started here 15yrs.ago, he has been all around the state and country and we have not been as extravagant compared to other counties, adding we are scraping by. If we scrape or try to really get by and that could be someone's life. You all pay me to look at the worst case scenarios and the bad results. Here, we do not have the proper facility or grounds to function and care for the needs that could occur if there be a major disaster. Bob Estep asked within the next two to four years are you aware of any more taxes to arise? Bill Barnett said not that he's aware of. Ray added by Missouri state statute 144.032RSMo, domestic utility taxes can cover many things. There is always a possibility for better law enforcement or roads it is there and we could use this tax. Steve Stewart said the difference I see is I have choice and 1 would rather see it as a sales tax and let the people choose. Christina Tonsing stated she does not think this should be a sales tax. Lacey asked Rance if he could enlighten us on any other sources? Rance explained there is no grant funding available, Homeland Security funds are dwindling fast. The only other thing would be to ask the voter to increase the tax already in place. 51Page 1 October Term Monday, November 17, 2014 8:25 AM Commissioner Lou Lapaglia entertained a motion to adopt the domestic utility tax. RESULT: t j DEFEATED [1 TO 1] '. MOVER: R i,i; Ray Weter, Eaktern Commissioner :tj It 1 4 Ray Wetdr r * 1 0 0 1/ Iii : • ki 4 4 1 ,1 J f Bill Barnett el. I b r r 1 .1 NAYS: C. ABSTAIN: 2 Lou Lapaglia ,, 4 5 - 4. e III. Adiournment The meeting was closed at 11:45 AM 4 ow 44-A 166-la968'ia Presiding Commissioner, Lou Lapaglia Qa-*, lD£L. , RayVmier -. . Eastern Commissioner, Ray Weter Western Commissioner, Bill Barnett 61Page 1 O MEETING All ENDE.E.'5 Note: Werequest the following information in case we need to contact gou. Thanl< gou! Date: ll.< 17-iq Meeting: 8# A.*1 Vditit, /73 1 A l o M AM-8 OAH I I I. . . I ./ . V ... 11 E el A- Name (fl ease print) _ Name (rigaslint) 8)52LAftf< Pb (_/ i u- Compar:VTitle Companip'Title 074 L Business Add ress Citg business Address Citv rhone number rhona number emd// address emaiil add ress 37 2 . l...\[0 .eya. - 11 454 t, 1--<- C Ce- •--g cri* Name (rl ease print) leaseprint) ec p 4-t> ComE ing/Title Title Compan9/ business Addre5s Citv Business Add ress Cit; O/4.IAL., rhone number rhone number email address email address A i Vul-1 tar /44-r An.Ug, fli L Lpr ™ Name (rlease print) Name (flease print) 00, Lm. 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Date: Meeting: 044*lor Name Crleasednt) Name (f'lease print) Wlauor SfayOl Compang,Title Compang/Title business Address Citg dusiness Add ress 00 353 996 1 Fhone number rhone number t.7 n,) /4 @ Hahd,) Ca€A emdil acldred& emaiil/ addiress ease print) Name 41 ease print) CompangTitle CompangTitle business Address 041 business Address Citi, rhone number Fhone number email,iladdress email address Name (Mease print) Name (Mease print) CompangTit|e Compang/Title 5usiness Address Citj 6usiness Address City rhone number rhone number alad acid ress emaiil add ress 173%-'"-.08- Christian County Commission 100 West Church St,Room 100 0 121 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, November 20, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia ·Aftdfilldb,NA't*e.:' f il J r 311 l[* 9 IM.fritld# f 11., F -F- til ,, fstatti'§]37 ..AttiO@d. = Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk · Present II. Agenda Motion/Vote - 8:40 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young and Rob Muilenburg. Miranda Beadles and Amelia Wigton from Community Publishers arrived late. The Commission met to approve the minutes and or financials. There are no minutes·to approve. Bill Barnett has financials to discuss. The C2 had change orders in the bridge work on the 3 projects. Inman road had extension 25' bridge work full width. Lou asked if Great River was aware. Brent said they were aware. They added a type 2 rock blanket. They are over in the bid by $15,500. Lou asked who the contractor was. Riverdale extra $522 in asphalt paving to correct the box, they went under grade and add 2' for $11,375.00 an extra $950 for aprons and 2 trees removed for $3500 and they lifted on the sides and they needed to raise to a foot for an addition that was figured in $3,525 and they saved $1,300 doing the signs themselves. $34,072 overage and Brent wants some help from Bridge. Commissioner Lapaglia entertained a motion to approve an additional $34,072 for Inman and Riverdale projects. RESULT: ADOPTED IUNANIMOUS] 7. 40 11 , 11 '1 F FAB MOVER: Bill Barnett, West¢n Commissioner 4 k ¢"7 1 t' 13 1 P K SECONDER: Ray Weter, Eastern Commissioner n M .94 a. . 4 4 4 0 AYES: Lou Lapaglia; Ray Water, Bill Barnett '4 1 4 '11 J Motion/Vote - 8:47 AM Christian County Commission 0- October Term Thursday, November 20, 2014 8:40 AM Discussion - Signing of Per Diem Order - The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Miranda Beadles, Amelia Wigton and Rob Mulienburg. The Commission met to sign the per diem order for the sheriff department. The rate will be between $21 and $23 pursantto RSmo 479.180 and 221.105. Ray asked if it is dependent on the cities adopting the ordinance. Lou said it is and has been adopted. Commissioner Lapaglia entertained the motion to approve the per diem order. RESULT: ) 2 ADOPTED IUNANIMOUS] , 7 E k pill 4 .4 1 MOVER: 1 ' .Ray Weter, Easterli Commissioner 3. SECONDER: ' Bill Barnett, Western Cdmmissioner 1 6 . 11 '1% 4 0. 11«R J AYES:« J l Lou Lapaglia, Ray Weter, Bill Barnett b I, 1 ./ ' -. Motion/Vote - 9:00 AM Common I & Common 11 Road Departments Bid Opening - Bid Opening-Loader Dozer Work The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young, Rob Mulienburg, Carla Keiser from Victor Phillips and Miranda Beadles, Highway Engineer and Darrell Mrotek. 0 The Commission met to open bids for Loader Dozer work. They have received three bids. The first from Darrell Mrotek Construction in Walnut Shade, Mo. The second is VLP in Brookline Station, Mo. That is a no bid without operators. The third is Rob Muilenburg, Sparta, Mo. The commission let the road supervisors look at the bids and they made a decision to recommend taking the bid from both companies. They will go to the cheapest bidder first and if they are not available they will go to the other bidder. They want to utilize both. Commissioner Lapaglia entertained the motion to utilize both bidders and use the one that is the least expensive for the job. RESULT: , AbOPTED IUNANIMOUS] 4 .i t £< rl MOVER: Bill Barnett, Western Commissioniar 4 4% .Ati b -·pi' M,4 1 j r:! t SECONDER: ' Ray Weter, Eastern Commissioner 44. 1 91 r 1,1., i Ill 1 11 5 b .0 '1, AYES: Lou Lapaglia, Ray Weter, Bill Barnett 1/ W Motion/Vote - 10:00 AM Travis Tucker-Great River Associates Discussion - Riverdowns West Progress Report The meeting was attended by Commission Secretary Julia Maples, Miranda Beadles, 0 Doug Twigger, and Richard Eddy. 21Page 0 October Term Thursday, November 20, 2014 8:40 AM The Commission met with Mel Eakins of Great River Associates and Richard Meredith to . discuss the Riverdowns west progress repot. Mel said this is the last day of the contract and they are trying to fin,lize. They are doing the start up. There was a small issue with the generator, they need to switch to liquid propane. They are doing exterior lighting. There is a new issue. Schultz said they want it to operate based on a timer instead of a float basis. Bill asked if they were ok with that. Richard said they want it to go with a timer instead of float. Lou asked who was going to pay for it It is the engineer mistake. Mel said if it was something that we needed anyway the owner would pay. If it is something that needs a change the engineer generally pays. It is an increase of about $600. It doses the treatment plant steadily throughout the day. Lou asked how much is the part. Richard said about half. Lou said with Schultz they spent the design. It is a design flaw. Richard said you are spending a little extra but you would have the floats and you are paying for the modification to the box. Ray asked whose direction is this. Mel said it is Schultz. What he bid and built didn't include a timer. Now he said he needs this to make it function properly. Lou asked why shouldn't Schultz be responsible for the labor. Lou asked how long will it take to correct this. Richard said it will function without this. Lou said he thinks Schultz is responsible for the labor. Doug said as a business owner if you make an oops you eat it. Lou said we should pay for the timer but Schultz will pay for the labor. Richard said there is a chance we will have the part today. Lou said we will give them until next Wednesday. Mel will 0 do a change order. Doug asked for the deadline to be a few days after the startup. Lou asked if three days is satisfactory. Richard said it will take a couple of weeks of tweaking to get it all done. Mel asked when they could bring the change order down. It will be the 24th of November at 1:45pm and they have given an extension until November 26th. The county will pay forthe part and Schultz will pay the labor. Commissioner Lapaglia entertained the motion for the change order to be signed the 24th of November and an extension of the 26th. Doug Twigger thanked the Commission on the record for staying with this. RESULT: ADOPTED [UNANIMOUS] i , 2 1 178 31//: 14 1 : MOVER: 1 1 :Ray Weter, Eastern ConimissionerA€1 jf N ' :4.: SECONDER: ' Bill Barnett, Western Commissioner irc - /19'.· ;1,¥24 4- 9 4 2 4 -3 e q 951/ gi Lou Lapaglia, Ray Weter, Bill Barnettlf .11 1 AYES:' Motion/Vote - 11:00 AM Miranda Beadles-Highway Engineer Discussion - Closed Session-Personell 610.021 Subsection 3 The meeting was attended by Commission Secretary Cheryl Mitchell The Commission met in closed session with Miranda Beadles regarding personel. Commissioner Lapaglia entertained the motion to go into closed session. 0 31Page October Term Thursday, November 20, 2014 8:40 AM RESULT: ADOPTED [UNANIMOUS] ; f 5 J '01 MOVER: Ray Weter, Eastern Commissioner . RT 1 9 0% 1, SECONDER: 2. Bill Barnett, Western Commissioner , x : "+ 31 J, 3 €, f C- AYES: Lou Lapaglia, Ray Weter, Bill Barnett' . ; 9,0 Motion/Vote - 11:42 AM Miranda Beadles-Highway Engineer Discussion - Closed Session-Personell 610.021 Subsection 3 Commissioner Lapaglia entertained a motion to come out of closed seskion at 11:42 a.m. Lou asked if the road department employees had hard hats? Miranda said they do have them. We have a problem if we have an accident. First things first, you have to talk to them about safety. Ray asked if it is part of the written policy? Miranda said it will be in the manual she is working on. Bill said some jobs they don't have to wear them. Bill said she will have to make the rules she thinks is best and if they don't follow them they get written up. Ray said give Brent and Richard the authority to crack down. Lou said get them reflective shirts. Miranda said not everything is reflective. Ray asked her when she would become the top of the pyramid. Miranda said January 1. Right now she is seeing procedures and she is imagining January 1. Lou said bring it to the commissioner when you are ready. Bill asked for a little bit of time, he has been there a lot of years and he will have a hard time turning this over to her. Miranda doesn't want Brent to be uncomfonable with who to come to. Ray asked when they have the commissioners meetings does Miranda need to go. Lou said as long as it doesn't interfere with her day to day. RESULTE - ADOPTED [UNANIMOUS] . i 1.14 1 13 e.p . ?./ a:' MOVER: Ray Weter, Eastern Commissioner r., 1 I SECONDER: Bill Barnett, Western Commissioner F ) 4 91 4 -61% ir' i J.4 M 4 1 AYES: flou Lapaglki, Ray Weter, Bill Barnett i , 4 d 1,- 5 i i , III. Adjournment The meeting was closed at 11:52 AM The meeting is adjourned at 11:52 until Monday, November 24, 2014 Lou LaGdglia 0 Presiding Commissioner, Lou Lapaglia 41Page 0 October Term Thursday, November 20, 2014 - 8:40 AM Qa„ lD£L. Ray Water Eastern Commissioner, Ray Weter karneR Western Commissioner, Bill Barnett 0 0 51Page 01· Ath.. .e--3 Christian County Commission 100 West Church St, Room 100 OzarkMO 65721 lie' 21 October Term http://ChristianCount,MO.iqm2.com 46 ./22 - Minutes - Monday, November 24, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Eastern Commissioner Ray Weter IA·Eiehtlde'Naa* .2 11 1 11 i(. - ip,.1%? f{Iiflaidf i)EP'11-r o 11 51,satuit .I° ..)*Pioad}C'I Lou Lapaglia Presiding Commissioner Absent Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norrna Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:56 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague. The commission met to approve minutes or financial. There are no financials or minutes to approve. The Chief Deputy perk Norma Ryan appointed Eastern Commission Ray Weter to be the- Presiding Commissioner in the absence of Presiding Commissioner Lou Lapaglia. Motion/Vote - 9:00 AM Common I Road Department Bid Opening - Bid Opening-Pressure Washer The meeting was attended by Commission Secretary Cheryl Mitchell, and Billy Applegate. The Commission met with Cl Supervisor Richard Teague and Adam Day to open bids for a pressure washer. The Commission received three bids. The first from Grinnell Water systems, Springfield, Mo. Bid $5889.80 including $1000.00 Trade in allowance. The second bid is from KO Pressure Supply, Springfield, Mo. The bid was $7245.00 before trade-in. That includes extras. The machine itself is $6240.00 estimated $1000 trade in. The third bid is from DSG Equipment, Kansas City, MO. The bid was $5109.30. $5370.40 including extras no price for trade in. October Term Monday, November 24, 2014 8:55 AM Richard wants to research the equipment and make some phone calls and will make a decision Monday, December 1. Motion/Vote - 9:30 AM Christian County Commission Bid Opening - Bid Opening-Independent Auditor The meeting was attended by Commission Secretary Cheryl Mitchell and Auditor Sam Yarnell. The Commission metto open bids forthe Independent Auditor. They received one bid from KPM audit services. The bid is for $20,500 financial statements, the OMB $3500, 2016 $21000, OMB remains the same. For 2017 $21,500 and OMB remains the same. Ray Weter recommended we accept the bid as it was the only bid received. Commissioner Weter entertained a motion to accept the bid from KPM Audit Services for 2015, 2016 and 2017. RESULT: '; ADOPTED [UNANIMOUS] ''01 - 4 MOVER: Bill Barnett, Western Commissioner °j : SECONDER: ' Ray Weter, Eastern Commissioner P.. A/3 £, AYES: 5 c Ray Weter, Bill Barndtt ,) 4 9 / 1 ABSENT: J' iLou Lapaglia % 11 rA Motion/Vote - 10:00 AM Joey Kyle-Sheriff Bid Opening - Bid Opening-Repair & Maintenance of Vehicles The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to open bids for the repair and maintenance of sheriff vehicles. They received three bids, US Automotive, Ozark, Mo, Tri Lakes Motors, Branson, Mo. And Ozark Tire and Auto, Ozark, Mo. The commission opened the bids pending arrival of Sheriff representative to review. Chief Deputy Brian Cathey arrived to review the bids. Ozark Tire and Auto - preventative maintenance, labor, filters 6.75, oil 4.00., maintenance $50 and repairs $60/hr. Tri Lakes Motors has a fleet plan $89.98 hr. US Automotive - $41.25 for 5000 mile service, and $60/hr shop rate. Chief Deputy Brian Cathey will review and get back to the commission with their recommendation. Brian said US Automotive can do major repairs. Ray said a lot of this work this year was done by Ozark Bodyworks? Brian said Ozark Body Works gets the same equipment cheaper. Ray is concerned if we are going around the bidder with someone else, it may create problems. Brian will check into it. Ray said whatever Vendor we sign with does it include heavy repair. Brian said US Automotive does and Tri Lakes does, Ozark Tire and Auto doesn't. Brian said his suggestion to Rod would be do the major repairs at Tri Lakes and the other will be up to him. The Sheriff witt let the commission know Monday, December 1 at 9:45 a.m. 21Page October Term Monday, November 24, 2014 8:55 AM Motion/Vote - 1:45 PM Mel Eakins-Great River Associates Change Order - Riverdowns-Change Order Approval The meeting was attended by Commission Secretary Julia Maples, Robert Meredith, Mel Eakins, Carson Ellit Travis Tucker, Richard Eddy. The Commission met with Mel Eakins, Great River Engineering regarding the Riverdowns change orderapproval. Mel said the increase is actually $700 to a $37,0000 contract. Commissioner Weter entertained a motion to pay the final payment of $138,475.00 including the $700 timer adjustment. They were made in two motions. Carson said the contractor is $370,700 and he needs the engineering cost. He estimated $725,000 and he thinks that is probably high. When they get the final cost that is what we will ask for financing, hearing concluded. Richard Eddy spoke up regarding operational problems 2:00 Bill Barnett made a motion to reopen the meeting and Ray Weter seconded and the meeting was reopened. Mr. Eddy said they don't have a working system yet. Enviroline won't return any messages. Ray asked Robert what he knew. Robert said they were working on Friday. Mr. Eddy said they were not working yet, alarms were going off. Ray said they could delay the payment. Mel said you could delay and two you have a warranty and Mike Long from Schultz came down and approved the project. You can call it a warranty issue or delay the payment. Mr. Eddy said things started shutting down. They won't return the calls. Robert said they won't return his calls or emails. The UV wasn't quite right. He has paid them unfortunately. Mel said they will stay on them too. Mel said they are a major supplier and for them not to fix it would not look good. Ray asked if Enviroline was local and was told they are from Osage Beach. Ray asked if this was something that happened over the weekend, and the answer was yes. Who will yank enviroline chain. Mel said he will call the owner direct. The county commission will call also if needed. The meeting concluded at 2:05. 6 31Page 0 October Term 8:55 AM Monday, November 24, 2014 RESULT: ADOPTED [UNANIMOUS] i A E e r. 1 '71 # 1, 1 4 '; f@ MOVER: Bill Barnett,.Western Commiksioner·#5 5 SECONDER: Ray Wetet Eastern Commissioner :'t . I , 1 1 3 1 ...1 94 AYES: f ', Chay Weter, Bill Barnett f 1 .rr 04, 9 ·,Ill T .§/1 / l *f,; 7&' 4.' 6,4 a '1 ABSENT:' J ;Lou Lapaglia · f 3% : 0 1:,11 -1 1.. . Motion/Vote - 2:05 PM Carson Elliff-Attorney Bid Opening - Riverdowns-Bank Bid Opening The meeting was attended by Commission Secretary Julia Maples, Robert Meredith, Travis Tucker, Mel Eakins and Robert Eddy. The Commission met with Carson Elliff regarding the bank bid opening for Riverdowns. The Commission received one bid from Stern Brothers, St. Louis, Mo. 63105 The address is 8000 Maryland Avenue, Suite 800. Carson said the 20 years probably deterred other bidders. The company that did bid is a reputable firm. He has worked with them before. They do a lot of different kinds of financing. They are looking to get into this area. They have never failed to deliver. The bid is for a rate and a placement fee for an all inclusive. 3.75% rate and goes to 0 3.81% with their fees. $731,000 starting March 2015 and the first payment due March 2016. After 20 years we will pay $1,060,961.14. that is a $53,000 peryear payment and interest. Anyone that wants to pay their entire assessment is to be given 90 days. The 69 lots will divide that payment. Ray entertained a motion to approve Stern Brothers proposal for financing as the bank for Riverdowns. Carson said there will be an actual order making the bonds and making the assessment. We will be ready on December 4, 2014. RESULT: ApOPTED [UNANIMOUS] , Al , 1 MOVER: 2 Bill Barnett, Western Commissioner .., 14 l. 9 i 04 4 (,1 9 1 d ·,7 u SECONDER: Ray Weter, Eastern Commissioner : M 0 ' 5 ',i P· d 'Ir AYES: Ray Weter, Bill Barnett P 'li 'JA; e I ' k .11 ABSENT: Lou Lapaglia III. Adiournment The meeting was closed at 2:15 PM The meeting is adjourned until Wednesday, November 26,2014 0 41Page 0 October Term Monday, November 24, 2014 8:55 AM d> 9/ 3- Presiding Commissioner, Lou Lapaglia 11, U)£6£ Rayweter Eastern Commissioner, Ray Weter Barnett Western Commissioner, Bill Barnett 0 51Page r Christian County Commission 100 West Church St Room 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com Of Cop - Minutes - Wednesday, November 26, 2014 9:25 AM The Christian County Courthouse L Convene The meeting was called to order at 9:25 AM by Presiding Commissioner Lou Lapaglia :]Aitthridee Naihe] t v 'i vi* - 1.WEERE D · .i tritlel i ' 014,r &20 }} 1 1§ &StEFUg - .: i, AHi,redifM Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norrna Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell and Barbie Stillings. The Commission met to approve minutes and or financials. Commissioner Lapaglia entertained a motion to approve the minutes for November 6, 2014. Commissioner Lapaglia entertained a motion to approve the Court order #11-26-2014-2 transfer to Cole in the amount of $80,000.00 and the Court Order #11-26-2014-1 Cart funds in the amount of $126,509.44 Bill motion Ray second 11-26-2014-2 Ray motion Bill Second 11-26-2014-1 RESULT: 3 ApOPTED [UNANIMOUS] 1 1 " r -1 ?' 1 12; ' tfm' 3 4, , 0 -4* 0,1.' 4 MOVER: „ ': Ray Weter, Eastern Commissioner. p V .4· d tf L " it" SECONDER: U Bill Barnett, Western Commissioner 1 1 *i #* 1 4 ': j. 1 b AYES: Lou Lapaglia, Ray Weter, Bill Barnett tel; ·' ... 1. , 3 +'1 Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials Commissioner Lapaglia entertained a motion to approve the Court Order #11-26-2014-2 transfer to Cole in the amount of $80,000. October Term Wednesday, November 26, 2014 9:25 AM RESULT: ° . ADOPTED [UNANIMOUS]· = ·· 9, 1 36, I MOVER: ; . Bill Barnett, Western Commissioner,.1 q , 2 r . C Er SECONDERt' Ray Weter, Eastern Commissioner J .,·· i 6 1 , AYES: 19 , Lou Lapaglia, Ray Weter, Bill Barnett i i p 64 , 1 3 'i. Motion/Vote - 9:25 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials Commissioner Lapaglia entertained a motion to approve Court Order #11-26-2014-1 Cart funds in the amount of $126,509.44 RESULT: 4 0 ADOPTEDi[UNANIMOUS] 1 1 b MOVER: Ray Wfter, Eastern Cpmmissioner ° 2 . 1 11 3 't SECONDER: '.p Bill Barnett, Western Commissionei f f:: AYES: >17 '! 1 Lou Lapaglia, Ray Weter, Bill Barhett 3 ,).1 ; Motion/Vote - 9:30 AM Christian County Commission Discussion - Space Heater Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Amber Duran, Headliner News and Circuit Clerk Barbie Stillings. The Commission met to discuss space heaters in the Justice Center with Kenny Coats, Maintenance Supervisor. This is a continuation of a previous meeting. Kenny Coates was unavailable so the Commission called him. The meeting was held per phone with Kenny. Kenny reported that the second floor the heaters were turned off and the heat was turned up. There is a 2 degree range between the open area and Cindy's office. The law library was 1 degree cooer. Based on the feedback the situation was greatly approved and everyone was satisfied. His suggestion is to continue with the no heater policy and adjust the heat as needed. Barb ask if he checked the thermostat where Vickie and Anita sit. He has not. Ray asked if that was a separate thermostat. Her main concern where she still wants space heaters is the first floor where the window open and second floor where they open windows. She wants two space heaters and her court rooms. Ray asked when you set the thermostat does it perform as it should. Kenny said the thermostats on the wall are not really a thermostat they do need to be set higher than the actual room temperature is. You turn it up until you are comfortable. Ray asked if it is something you can do there and doesn't require a technician. Ray said unless you can verify that is 12 gauge wire he wouldn't entertain the idea of space heaters. Kenny said Barbie has doubled the area where Daniel is now with additional computers and monitors. Barbie said it hasn't broken a circuit yet. Kenny said we need to set a thermostat there and see what the actual temperature is. Lou said he would like Kenny to verify what he said. Lou shares what Ray says with the wire. Bill said his office girls set around and freeze. The girls in the judges offices set around and freeze. Lou said what happens with the insurance, Sam said it is ok if they turn off if they 17 tip over. Ray said we need to ask the question of knowing that the wire is bad what happens then. Ray said we can't do anything about each individual internal thermostat. 21Page ) October Term Wednesday, November 26, 2014 9:25 AM Lou said for the record, he is not concerned about someone suing the Commission, they are going to do what is right for the justice center and the county. Ray asked about putting heaters like in Ted's office. Kenny said it is not feasible to put a system in for a 8 x 8 room. Lou asked does it require additional wiring to put a heating system on the floor around the base. Kenny said it would be more practical. Lou said we need to do something but he is wanting to be very careful. Lou asked what they think about trying to put something like that Lou asked if it requires new wiring. Kenny said he would install a separate circuit. Ray asked if we put in a separate circuit, could they use their space heater. Kenny said yes. Ray asked if it is possible to do that. Kenny said yes if he could come down a wall with the wiring for the additjonal cjrcuit. Lou asked if that would be easier. Lou asked Kenny to get the cost and see if it would work. It would then ease the concern Lou and Ray has. Kenny said he doesn't know if he can get anything to the Judges office where the girls sit. Bill asked if he could pull the plug and see the wiring. Barbie said she can show where the girls sit in Judge Waters office. Bill wants to postpone this meeting until a later date. Kenny said he doesn't know how much is on the circuit. Lou suggested to Kenny to postpone this until he meets with Barb and next Thursday the 4th of December at 9:00 am have a situation that is satisfactory. Ray said to post a sign saying this outlet is not suitable for space heaters in the Prosecutors office where the fire originated. Lou entertained a motion to postpone this until Thursday, December 4, at 9:00 a.m. RESULT: ADOPTED [UNANIMOUS] w_ . 2 _h= € 0 MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner .· AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 11:35 AM Christian County Commission Discussion - Emergency Session regarding Riverdowns Sewer plant The meeting was attended by Commission Secretary Cheryl Mitchell. Lou entertained a motion to go into emergency session, due to unforeseen information received this morning. On Monday we were assured by the engineer regarding the Riverdowns wastewater plant that he had looked at it the proceeding Friday and had signed off the project as complete and satisfactory. Based on his statement the commission voted to pay Meredith Contracting, 3138,475 final payment for installation of sewer plant. After the motion was approved the meeting was adjourned. After that Mr. Eddy began to discuss problems that he had found and rather than discuss them out of session Mr Barnett made a motion to reopen the discussion, Ray seconded. Mr Eddy began to describe some issues with the tertiary system and uv. Mel Eakins with great river assured us these were normal kinks and the system had a year guarantee and it would be a matter of the proper service people fine tuning the system. Based on his assurances it was decided that we would process the payment to the general contractor. However today, Thursday, November 26, Mr Eakins called and described in more detail the issues with the system. Number 1, the uv system, the computer control is not set to the factory 31Page to October Term Wednesday, November 26, 2014 9:25 AM recommendation by the installer. The factory says that it is a negligible problem and is within spedfication. Second issue the pumps for the tertiary filter have an electrical problem that needs to be resolved. A rep for the company of the filter manufacturer will be on sight to remedy that. Third a new issue is a report that a breaker is tripping. The contractor is currently there addressing the issue. The question is whether to continue making the final payment. Mr Eakins recommends we withhold part of the final payment. The general contractor had agreed to submit a second request for payment in the amount of $88,475 in effect the county commission will withhold $50,000 until the issues are resolved. With the recommendation by Mr Eakins to withhold part of the payment and the general contractor agreeing to accept partial payment Ray makes a motion that we approve these terms pending receipt of the amended request from the general contractor Meredith Construction. Bill second all in favor. Lou entertained a motion to adjourn the emergency session regarding the Riverdowns NID. RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Conimissioner _ SECONDER: ' Ratmeter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett - Motion/Vote - 11:44 AM Christian County Commission 0 Discussion - Closing Emergency Session regarding Riverdowns Sewer Plant Commissioner Lapaglia entertained a motion to adjourn the emergency session. RESULT: - ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner - SECONDER: Bill Barnett Western Commissioner --- AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adjournment The meeting was closed at 11:44 AM The Commission is adjourned until Monday, December 1, 2014 Lou la glia Presiding Commissioner, Lou Lapaglia D 41Page October Term Wednesday, November 26, 2014 9:25 AM Qou 1.D£64 Ray VGWrer £ Eastern Commissioner, Ray Weter Barnett Western Commissioner, Bill Barnett' 0 0 51Page 30@9*M 0 CERTIFIED COURT ORDER # 11-26-2014-2 STATE OF MISSOURI F SS. COUNTY OF CHRISTIAN October 2014 Term, ' In the Christian County Commission of said County, on the 26th day of November 2014, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 80,000.00 from Building Bond to the following: 1 COLE CLeaving a balance of $ 204,400.00) 0 IN TESTIMONY WHEREOF, I have 'Lou)Ilpaglia, p?*#dil Commissioner hereunto set my hand and affixed the 0 2200*N-: SeaI of said Commission, at my office in Christian County this, the 26th day Bill Barnett. Weslern Commissioner ofNovember. 2014. /1 L qc, 471*1_. LA##. MD & Uny w/ter, Ehstern Comnnissioner Cldrk 6f the Christidn Cbunty Commission NOV : 2 2814 412. 0 0**1{6131.9431*43 r *i 0 CERTIFIED COURT ORDER # 11-26-2014-1 2014 Cart RECEIPT: 25273 DATE: November 20,2014 . 295·420-221 126,509.44 ; Check # - AMOUNT RECEIVED .........._........ .._1..---... n••qui••ligili. wvul, wiwc, mi i-Lu-AU i,-1 li JUU . Appluve 1¥111,ULt,b 01 r,1141,Uldlb; 15.00% 18,976.42 BRIDGE ROAD MILES . ' 297.51i I 29.67% 37,535,35 COMMON 1 27.99% 35,409.99 COMMON 2 . 280.69 1- 10.30% 13,030,47 BILLINGS SPECIAL 103.25 £§6% · 3,023.58 GARRISON SPECIAL 24 OZARK SPECIAL. 102.97 ...1- io.17% - " 12,992.52 SELMORE SPECIAL 27.5 2.74% 3,466,36 SOUTH SPARTA SPECIAL 11.1 1.11% 1,404.25 0 STONESHIRE SPECIAL 5.3 0.53% : 670.50 852.32 i 100.00% I 107,533.02 TOTAL ROADS TOTAL BRIDGE , 18,976.42 TO.TAL DISBURSED ' ' - 126,509.44 i·iOV: 1 2.016. nR 9:5% IN TESTIMNY WHEREOF, I have hereunto set my hand and affixed the Seal of - said Commission, at my office in . Christian County this, the 26th day o glia 7104,va %*LA PE' No®@mber, 2014 A tt Clerk of the Christian County Wes;@n Commissianek Id?il Barile ' Commission. Eastern ommissioner Rag Water 42?hkk€tfg*4 Christian County Commission 100 West Church St, Room 100 0 ozark MO 65721 October Term http://ChristfanCountyMO.iqm2.com - Minutes - Monday, December 1, 2014 ,8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia AtterideeNaineT » Jitle ' I 1- ./Status« .Arrived' Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell. 0 The Commission met to approve any financials or minutes. There are no minutes or financials to approve. Motion/Vote - 9:00 AM Beth Schaller-MoDot Discussion - Monthly Update The meeting was cancelled. Beth Schaller from MoDot had no new news to report and the weather hindered her from attending. Motion/Vote - 9:30 AM Christian County Commission Bid - Waste Management Bid Renewal 2015 The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met to renew the Waste Management Bid for 2015. There will be no cost increase. In 2014 on January 23, they signed an agreement for 2014 and 2015 for no increase, and no more than 2% for the next six years if we continue to use this company. Commissioner Lapaglia entenained a motion to approve the renewal of Waste Management for 2015. 0 October Term Monday, December 1, 2014 8:55 AM RESULT: ADOPTED IUNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner -. AYES: Lou Lapaglia, Ray Weter, Bill Barnett. Motion/Vote - 9:51 AM Joey Kyle-Sheriff Bid Decision - Bid Decision-Repair & Maintenance of Vehicles The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Blanca Mallonee of the Sheriff office regarding the bid decision of repair and maintenance of vehicles. Blanca recommended Ozark Tire for the ' general repair and maintenance. Ray asked about the Dodge products. Ray said the county wants to see three bids for vehicle damage repair before the work is done. Commissioner Lapaglia entertained a motion to seek funher clarification and seek a decision Thursday December 4th at 3:00 p.m. RESULT: ADOPTED'[UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner =2 .· + 7.-» -ic SECONDER: ·Bill Barnett, Western Commissioner : AYES: ·Lbu Lapaglia, Ray Weter, Bill Barnett. Motion/Vote - 10:00 AM Joey Kyle-Sheriff Discussion - Inmate Health Addenda (1) The meeting was attended by Commission Secretary Cheryl Mitchell and Blanca Mallonee. The Commission met to approve the inmate health addenda. They are gojng to go to 98 hours and 6 hours for mental health and no increase in current contract pricing. The commission will continue this until 3:00 p.m. today. Commissioner Lapaglia entertained a motion to postpone this meeting until 3:00 p.m. RESULT: ADOPTED [UNANIMOUSI MOVER: - Bill Barnett„Western Commissioner SECONDER: Ray Weter, Eastern Commissioner . AYES: Lou Lapaglid, Ray Weter, Bill Barnett - - Motion/Vote - 3:00 PM Joey Kyle-Sheriff Discussion - 1979 : Inmate Health Addenda (2) The meeting was attended by Commission Secretary Cheryl Mitchell. This is a continuance of the 10:00 meeting. The commission met with Brian Giliman regarding the inmate health addenda for the jail health care. The hours are being reduced in nursing and bringing the psych hours up. 21Page Monday, December 1, 2014 8:55 AM 0 October Term The present hours are 3. There is no increase in the current contract price. Ray asked if this is two separate entities. Brian said the Health Company contracts the Psych services. Ray asked who it was and Brian said it is contracted out of Springfield. They are giving up 12 hours of regutar nursing and picking up 3 hours. Commissioner Lapaglia entertained a motion to approve the addenda for inmate health care. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner ' SECONDER: Bill Barnett, Western Commissioner AYES: .Loulapaglia, Ray Weter, Bill Barnett Motion/Vote - 1:30 PM · Christian County Commission Discussion - Moratorium on N.I.D.'S for 2015 The meeting was attended by Commission secretary Cheryl Mitchell, Amelia Wigton. The Commission met regarding a moratorium on NID's for 2015. They were doing Stonehollow and Riverdowns. The county will continue with the moratorium for 2015. Ray said we can do the same thing on a case by case basis during the year. To make a blank statement that a group of citizens will not be allowed to self pay. Lou said we talked about continuing but in 2015 we will start the debt ofjust under a million dollars. Bill Barnett said he thinks we need to continue the moratorium. Lou said he wants to 0 remind the commissioners the NID for the sewer was a health issue. Stonehollow was several misunderstandings about who does the roads. The auditor feels we have gone as far as we need to with NID's. Ray said we need to discuss the potential fallout if we set out on this course. What point do we begin to resolve this million dollar debt. Are we going to still say we don't want NIDs in 10 years when we are at 500 thousand. Lou said we don't know how much we will need to finance for the county expansion. He doesn't know if the interest rate will increase based on the debt. Lou will vote to restrict any more NIDs. Ray said if you factor the courtroom situation in he feels in 2015 we will have the answer to that so considering that we could be assuming more debt to make that happen, he will agree to maintain the moratorium for 2015. Commissioner Lapaglia entertained a motion to place a moratorium on NID's for 2015. Ray made the motion given the potential debt burden on the courtrooms that we continue the moratorjum for 2015. RESULT: ADOPTED [UNANIMOUSJ MOVER: - Ray Wete'r, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Water, Bill Barnett . Motion/Vote - 1:45 PM Christian County Commission Discussion - Policies & Procedures-Self Reporting Securities & Exchange Commission 0 The meeting was attended by Commissjon Secretary Cheryl Mitchell andAmelia Wigton. 31Page October Term Monday, December 1, 2014 8:55 AM 0, The commission met to discuss the polides and procedures regarding self reporting securities and exchange comMission. The securities and exchange had questions regarding the Building Bond reporting. The attorney recommended that we have our own policy and procedures regarding reporting and that will be done by the Auditor beginning in 2015 for the next 4 years. Ray said we are having to take this step because someone didn't follow through with their part. He doesn't think there should be any implication that we have done anything wrong. This is an extra step and a smart thing to do. The county counselor has signed the policy. Commissioner Lapaglia entertained a motion to sign the policy regarding the building bond. RESULT:- F ADOPTED IUNANIMOUS] MOVER: - - Ray Weter, Eastern Commissioner, 2 - -2. C SECONDER: . Bill Barnett, Western Commissioner b AYES:= -- .. Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 2:00 PM PC Net Discussion - Software/Backup Discussion · The meeting was attended by Commission Secretary Cheryl Mitchell. 0 The Commission cancelled the meeting due to PC Net did not show up for the meeting. Commissioner Lapaglia entenained a motion to cancel the meeting. RESULT: .ADOPTED [UNANIMOUS] MOVER: Bill!Barnett, Wektern Commissioner f - SECONDER: L66 Lapaklia, Presiding Commissioner . cs i Jb I :6 + AYES: '- 7 0 Lou 1-apaglia, Ray Weter, Bill Barnett - _ .-- 2 f, 4.:i III. Adjournment The meeting was closed at 3:05 PM The commission is adjourned until Thursday, December 4, 2014. -4 0* 61?- A Lou Lapglia Presiding Commissioner, Lou Lapaglia 0 41Page October Term Monday, December 1, 2014 8:55 AM 0 Qu oiti 1 Ray Weter Eastern Commissioner, Ray Weter harnGTi Western Commissioner, Bill Barnett 0 0 51Page r,1 Christian County Commission 100West Church St, Room 100 d ozark,MO 65721 0 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, December 4, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Title»- 1«- -m--1-- Ty,--stitusT< -6 '*RiVe'di , tAttendee Name Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present t Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:55 AM ; Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Cl supervisor 0 Richard Teague, C2 Supervisor Brent Young The Commission met to approve the minutes for November 13,24. Commissioner Lapaglia entertained a motion to approve the minutes for November 13 and 24. RESULT: ADOPTED IUNANIMOUS] D & 11.-r MOVER: Ray Weter, Eastern Commissioner i -4 t.:%2: cliil SECONDER: Bill Barnett, Western Commissioner _ -- 7 9 AYES: . Loulapaglia,i Ray Weter, Bjll Barnett i Motion/Vote - 9:00 AM Christian County Commission Discussion - Space Heater Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and C2 Supervisor Brent Young. The Commission met with Kenny Coates and Barbie Stillings to discuss space heaters. The three commissioners visited the Justice center. If they allow 4 space heaters in certain areas that are on separate circuits. It was noted that Judge Johnson's offjce staff was wearing a coat. Commissioner Lapaglia Warits to allow a space heater for Cindy Childress. Kenny Coates has bad to reset the breaker for Cindy's office due to the space heater. It is up to the Commilsion who gets heaters and he thinks it will cause a lot of drama. Commissioner Lapaglia said he doesn't know what else to do, the girls are cold. D Barbie showed a picture of tbe window in the Judge Waters office. It has an air vent that October Term Thursday, December 4, 2014 8:55 AM 0 the girl in that office gets cold. They may need to look into putting windows in. Ray would entertain putting a bahk tellers drawer or something similar in to plug the holes. Lou said if any of this interferes with the safety of the building Kenny needs to let the commission know. Lou entertained a motion to adopt the 5 space heaters for the justice center. Ray stated that since the paper printed an article about the heaters, it raised the awareness that there is an issue. The issue is space heaters. People in the county know there is a potential danger there. Barbie said there is an eden pure heater that is safe or if the commission needs to spend more money for more circuits. Kenny said it doesn't matter what kind of heater it is. 1500 watts is 12.5 amps. Barbie said putting more circuits in is what needs to be done. Lou said Kenny will let the commission know if there are more heaters being used or if this is not working. He is trying to work things with a compromise. RESULT: ADOPTED [2 TO 1] MOVER: Bill Barnett, Western Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner r D c AYES: Lou Lapaglia, Bill Barnett NAYS: . Ray Weter Motion/Vote - 9:15 AM Common I Road Department 0 Bid Decision - Bid Decision-Pressure Washer The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, and C2 Supervisor Brent Young. The Commission met with Richard Teague regarding the bids for a pressure washer. Richard said they had 3 bids. Grinnell was very close but the machine will take up twice the space and did not give a trade in. KO bid $6,240.00 - $1,000 trade in $5,240.00 Which includes add ons for a total $6,245.00 - Commissioner Lapaglia entertained a motion to accept the bid from KO for a pressure washer for Cl for a total of $6,245.00. RESULT: ADOPTED IUNANIMOUS] 42 e L=,5 MOVER: Ray Weter,-Eastern Commissioner SECONDERF - Bill Barnett, Western Commissionet ' u i AYES: Lou Lapaglia, Ray Weter, Bill Barnett - 3 Motion/Vote - 10:00 AM Carson Elliff-Attorney Discussion - Riverdowns Subdivision-Order Authorizing Bonds The meeting was attended by Commission Secretary Cheryl Mitchell, Lew Davis, Sam Yarnell, Karen Matthews and Robert Palmer. The Commission met with Carson Elliff regarding the Order authorizing bonds for the 0 Riverdowns Subdivision. Today the Commission will be voting on an order authorizing 21Page October Term Thursday, December 4, 2014 8:55 AM 0 the issuance of bonds. The closing is set for the 15th. Today he just needs the order and have the clerk sign some certificates. The coupon is 3.75% for 20 years for $675,000 for a total of $971,650.16 after 20years. Carson said they are required to send out a letter to all the homeowners giving them until March 15, 2015 to pay everything in full. The first payment is due in 2016. Ray asked how much originally wp thought it would be? The reply was $775,000.00. Commissioner Lapaglia entertained a motion to approve the order coupon for $670,000 to Stern in St. Louis. Carson said Stern acted as broker. The actual is Cedar Rapid Bank and Trust. RESULT: ADOPTED+IUNANIMOUS] - e MOVER: _ - Bill Barnett, Western Commissioner - - 9 SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett . ,- - 3 .6 1 . Motion/Vote - 3:00 PM Sheriff-Joey Kyle Bid Decision - Bid Decision-Repair & Maintenance of Vehicles The meeting was attended by Commission Secretary Cheryl Mitchell. The Commission met with Rod Wells and Sheriff Kyle regarding the decision for the bid repair and maintenance of vehicles. 0 Rod recommended that Ozark Tire receive the bid for preventive maintenance. Brian Cathey did an analysis. The repair was only bid by Tri Lakes. They only do Ford and Dodge. Ozark Body works came in 50% less on repairs and hjs bid covers until April. Commissioner Lapaglia entertained a motion for Ozark Tire to receive the bid for preventive maintenance and the repair will go to Tri Lakes for the Fords and Chrysler. If it is cheaper Sheriff would like Ozark Body Works to do the repair. The Chevy repair will go to Ozark Body works or they will bid them out. RESULT: ADOPTED IUNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapa*lia;·Ray Weter, Bil] Barnett - Motion/Vote - 3:30 PM Christian County Commission Discussion - Adopt !.G.A for Per Diem Surcharge Collection The meeting was attended by Commission Secretary Julia Maples, Nathan Weter and Rod Wells. The Commission met with Sheriff Kyle to adopt the 1.G.A for the per diem Surcharge collection. This is just a formality to send out to the cities. The county counselor has signed off and approved the I.G.A. Commissioner Lapaglia entertained the motion to adopt the I.G.A for the per diem 0 surcharge collection for the cities. 31Page October Term Thursday, December 4,2014 8:55 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissionet . SECONDER: Ray Weter, Eastern Commissioner - = - e- 4 AYES: Lou Lapaglia, Ray Weter, Bill Barnett III. Adiournment The meeting was closed at 3:32 PM The Commission is adjourned until December 8, 2014. Lou Lagiglia Presiding Commissioner, Lou Lapaglia 0 Qa,4 U)£64 1 Ray Weter Eastern Commissioner, Ray Weter Western Commissioner, Bili Barnett 41Page 6/-= Christian County Commission 100 West Church St,Room 100 Ozark, MO 65721 , October Term http://ChristianCountyMO.!qm2.com - Minutes - Monday, December 8, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia *ttendie Name. 1.= 37' h * ..,- Title j. - --2 Status 43 -dArrived=pt Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:55 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Miranda Beadles and Todd Weisehan. The Commission met to approve any minutes or financials. Commissioner Lapaglia entertained a motion to approve the minutes for November 6, 17, 20, 26 December 1,4 minutes. Closed session minutes for November 6 and November 20. A f= & C 21. CLA-•d'.< ·9 lu RESULT: » ' 9 -*ADOPTED IUNAN]MOUS] 2 « ' '' 3 /:- ··'12=ish#49+490/4 =LI. a MOVER: < c--Ray *eter,Eastern Commissioner SECONDER: 2 -Bill Bainet.Western Comrhissioner'. 10 01 91 01 ob i. 0 : AYES: - - 4-t 4 -Lou Lapaglia, Ray Weter; Bil] Barnett Motion/Vote - 8:55 AM Kay Brown-County Clerk 1 Minutes & Finandals Approval - 1986 : Approve Financials Commissioner Lapaglia entertained a motion to approve Sales Tax Court Order #12-8- 2014-1 in the amount of $347,704.65. RESULT: ADOPTED [UNANIMOUS] MOVER: _ - Bill Barnett, Western Commissioner I €7 - 4 - 11.302•41 90% 4.¥ 13:7-·t .SECONDER: E- ' : Ray Wetet, Eastern €6mmissioner -- . -./ . .le . :O 0 6. :11'0:=7 , :AYES: ......._ .Lou.Lapaglia,-Ray·Wetef, Bill Barnett· *ar=w$·f,:24*-2*AAviM-y-t Motion/Vote - 9:00 AM Christian County Commission Appointment - Planning & Zoning Board Members Appointments 0 October Term Monday, December 8, 2014 8:55 AM The meeting was attended by Commission Secretary Cheryl Mitchell, and Highway Administrator Miranda Beadles. The Commission met with Planning and Development Administrator Todd Weisehan regarding the new members for the Planning and Development Board. Commissioner Lapaglia entertained a motion to approve the following people for the board: A term of 1-1-15 through 1-1-19 will be Christie Hirsch, Vance Jenkins, and Brenda Hobbs. A term of 1-1-15 through 1-1-17 will be Michael White, Matthew Aton, and Phil Short. Gerald Griffin, Donald Dishon, Mary Ann Harter, John Smith,Joe Rozell and Robert Snook terms will be expiring December 31, 2014. RESULT: _·" ADOPTED [UNANIMOUS] MOVER: 7-Ray Weter, Eahtern Commissioner : ,- -·- , t -, · SECONDER:-1 Bill Barnett, Western Gnmissioner -- D :di ...77 1- 1 9 1 0% r n AYES: Lou Lapa&lia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Kay Brown-County Clerk 0 Discussion - CID Mail-In Election The meeting was postponed until the County Clerk can attend. Commissioner Lapaglia entertained a motion to postpone. RESULT: ADOPTED'[UNANIMOUS] 9- C .2 " f i MOVER: Ray We*r, Eastern Cotnmissidher 3 , , SECONDER: i Bill Barnett,yestern Commissioner AYES: Lou·Lapaglia, Ray Weter, Bill Barnett k.-r . Motion/Vote - 10:00 AM Andrea Swope-SB40 Board Discussion - Update on Board of Mentally Disabled The meeting was attended by Commission Secretary Cheryl Mitchell, Auditor Sam Yarnell, Andrea Swope, Kristina Johnston, and Amanda Adams and Amelia Wigton with the Christian County Headliner. The Commission met with Andrea Swope with the SB40 Board for an update on the Board of Mentally Disabled. Andrea introduced the new prospective Board members Amanda Adams. Amanda is a parent of an individual they serve and that is why she wants to help the board with the 3 and up services. They are back to 9 members. Amanda said she is excited to take this. She is ready to fill in the gap for parents who have children entering the system. This is for a term to replace Shirley McCudden. Andrea said as a board they do community 0 awareness, employment and have hired a workshop consultant to get more contracts . for the workshop. They have gone through Elliott and Robinson and had them do a fraud report on the organization. Lou ask Andrea to give them companies that hire the 21Page I October Term Monday, December 8, 2014 8:55 AM disabled. Kristina said a lot of employees are willing to hire them as long as they give them coaching such as Sam's, McLean Industries and Ameripride, Jack Henry, Janitorial Service that deans Cox. Ray asked if Kristina was staff. She is a board member. Andrea said they are up to 9 full staff and serve 294 individuals. Andrea just wanted to introduce Amanda Adams and will come back to the Commission when the board makes a decision. : III. Adiournment The meeting was closed at 10:09 AM The Commission is adjourned until Thursday December 11, 2014 Lou Larhlia Presiding Commissioner, Lou Lapaglia 1 Ray Kerer Eastern Commissioner, Ray Weter Darnem Western Commissioner, Bill Barnett 31Page 0 CERTIFIED COURT ORDER # 12-8-2014-1 2014 # 332 Road Sales Tax 2014 SALES TAX #332 Receipt #25308 December/5/2014 SALES TAX #332 RECEIVED _ $347,704,65 CKS ----- COMMON ROAD 1 ' 30.98% $107,718.90 301-420-209 COMMON ROAD 11 . 30.39% $105,667.44 302-420-209 COMMON ROAD I BUDGET APPORTIONMENT $17,708.33 301-420-209 0 COMMON 1 TOTAL ! $125,427.23 COMMON It TOTAL $105,667.44 AMOUNTTO REMAIN IN POOL /7 $116,609.98 ¥RES*ING COMM*32* LOU LAPAGLIA WV WEBERN COMMIONER BILL BA IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of said Commission, at my office in Christian County this, the 8th day of EASTERN pOMMISSIONER RAY WETER December, 2014 d /Sli,rn A A- 1# 1· 4 r Clerk of the Ch ris an County Commission RECEIVED D AM DEC 05 2014 4 1.11 KAY BROWN COUNTY CLERK 1 82&%6*-2 ·r Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 96 r.- ttlil--1,r: October Term http:UChristianCountyMO.iqm2.com - Minutes - Thursday, December 11, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia IAttendee Namep -, w * 0 4 +-4 -p© 3.0 Critle i 1Statusl 1 .Arrived'.4 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant - Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:40 AM . Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Auditor Sam Yarnell and Rod Wells. The Commission met to approve the minutes for Monday December 8, 2014. Under Financials Auditor Sam Yarnell received a letter from Dick Bartow regarding the top 10 companies in Christian County. The.commission will figure out the data and get it back to them. Julia and Sam Will handle this request. RESULT: ADOPTED [UNANIMOUS] --U MOVER: Ray Weter, Eastern Commissioner 5 9 - SECONDER: Bill Barnett, Western Commissioner AYES: . · Lou.Lapaglia, Ray Weter, Bill Barnett y Motion/Vote - 8:45 AM Sam Yarnell-Auditor Hearing - Amend Budget Hearing-2014 Bridge The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, and Rod Wells. The Commission met with Auditor Sam Yarnell for the amended budget hearing on the 2014 Bridge. Sam said we have a bill for $270,000 to pay for C2 bridges and that the money wasn't there. The Bridge fund was amended to add $100,000.00 and C2 amended their budget to add $100,000. In Planning and Development the commission needs to determine a rate to pay the board for their meetings. Commissioner Lapaglia suggested paying them aflat fee of $25.00 per meeting. /h Thursday, December 11, 2014 8:40 AM F October Term Commissioner Lapaglia entenained a motion to pay the Board of Planning and Development a flat fee of $25.00. RESULT: _ ADOPTED [UNANIMOUS] 4 - Ce L C. MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Conimissioner - - .. AYES: Lou Lapaglia, Ray Weter, Bill Barnett - Motion/Vote - 9:00 AM i Sam Vernell-Auditor Hearing - Budget Hearing The meeting was attended by Commission Secretary Julia Maples, C2 Supervisor Brent Young, Rod Wells, Amelia Wjgton and Lacey Hart. The Commission met with Auditor Sam Yamell regarding the budget for 2015. The budget has been laid down for 2 weeks. For the road sales tax, when the 3rd quarter came in she immediately got on the agenda for the disbursement. For this 4th quarter in the road sales tax we need to include the 4th quarter in next years money. There will be 5 quarters in 2015 and in 2016 it will be 4 quarters. The Building Bond will be paid off in June. The sheriff will get $1.1. million and Sam suggested setting up a fund for renovation of the Judicial building. It wil[ need to have $500,000 put in. Sam said as of October we estimate 31.7 coming in. Ray asked what that will do to the ending balance ' in Building Bond. That will leave around $200,000. Ray said he is already thinking of doing that again next year. We have failed to generate any means of money so we need to use what we have. Sam asked to put $400,000 or $500,000. Ray said we need to complete this in 2016. The County counselor salary needs to be raised. Julia said Mr. Housely doesn't charge for his expenses of mailing, secretary, etc. Ray asked if his responsibilities are just for the Commissioner. Lou said he opened it up for all other offices to use him. Bill said we had to use him because the prosecutor doesn't represent the county. Sam said a $5,000- $10,000 bump wouldn't not be too much. Bill said Greene County pays him $600,000. Webster county pays $150-$200 per hour. Julia said John has told her the county has saved litigation money by communicating with him. Ray asked who foots the bill, the commission or general revenue. Julia said in Greene County each office pays their own fees. In 2016 we will be able 20 track how much each office has used him and how much he has charged. Julia said she had done some calculations and we are getting $7,800 more than what we are paying. Amelia asked how much we are paying him now. Sam said we are paying him $70,ODa Ray asked if we are talking about increasing the retainer. Lou asked for a recommendation from one of the Commissioners? Ray asked if a $7,500 increase would be appropriate? Julia said he would be appreciative for whatever we pay him. Bill said he would ok a $5,000 this year and look at it again next year. Ray said he would go back to the $7,500 and go to the $2,500 the next year. Lou said based on what his calculations he suggests $7,500. Lou said he would let each office holder know what the cost is and they would be more knowledgeable. Ray made the motion to increase the retainer to $7,500 to $77,500 annually. 21Page 0 October Term Thursday, December 11, 2014 8:40 AM , Sam asked how much to budget for the Nixa JTSD? Julia will give the information to Sam. About the 5 quarters. Lou suggests a letter go out with the payment indicating this is a one time deal and the other thing needing resolution is when will Miranda Beadles, the Highway Engineer take over the budgeting duties for the Cl and C2 departments. Lou said we need to make up our mind when Miranda takes over the budgeting. Ray wants to include broadening that to say operational status of the road districts because we are paying her $75,000 per year, she needs to assume the responsibility we are paying her for. The Eastern and Western Districts need to let her assume responsibility. Sam asked if she will be responsible for Bridge. Bill said he thinks the statute says that. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastefn Commissioner .,5-- - + 4 .1-ty *-). li -2 71 SECONbERD = Bill Barnett, Westepi Commissioner 1.-_As °+D C 4 ,&# _ 4 pr AYES: - Lou Lapaglia, Ray Weter, Bill Barnett -2 .; a ® Le / r- 19,1y Q + +4 + - : Motion/Vote - 9:30 AM : Phil Amtower-Emergency Management Contract - Reverse 911 Services Contract The meeting was attended by Commission Secretary Julia Maples, Lacey Hart and 0 Amelia Wigton. The Commission met with Phil Amtower regarding the Reverse 911 Services Contract. Lou said we had a contract on 911 reverse. They sold out to another company. It is a renewal for a two year term. Mr. Housely signed off the contract. Phil said the paperwork is different because the company sold. Commissioner Lapaglia entertained a motion to renew the Reverse 911 for $11,595 to the company Airbus. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner *- - _ r , -1 SECONDER:1· " Bill Barnett, Western Commissioner AYES:« - Loulapaglia, Ray Weter, Bill Bar'nett Motion/Vote - 10:00 AM Joey Kyle-Sheriff Discussion - Courtroom Security Discussion The meeting was attended by Commission Secretary Julia Mapies, Barbie Stillings, Lacey Hart, Rod Wells and Amelia Wigton. • The commission met with Sheriff Joey Kyle regarding a discussion on Counroom Security. Sheriff said this discussion came from the Prosecutor's request from running two Jury trials. One was in the Judicial and the other was in the old Counroom. They came oyer and toured the facilities with Ray and gave him their recommendations. There are a lot of logistics involved. Lou said they have taken 3 care of the record keeping. Joey said if it becomes frequent his suggestion is to move « family court over here because it won't be as involved. We can get a walk through 31Page 1 J 0 October Term Thursday, December 11, 2014 8:40 AM metal detector. A single entrance at the East door, transportation issues which can be handled. The Judges chambers and how to sequester the jury and the inmate. Lou said the Judge is taken care of, the jury can use the Coroner office. Ray said this courtroom would be used for civil or family court. He called Judge Johnson and those were her thoughts too. Ray asked if there is a specific process used in scheduling this. Can Judge Johnson make the ultimate decision or is it Cindy Childress. Is it still within our power to limit the use? Joey said in the event that is was to occur, this is our assessment of our needs in supporting the courtroom and the safety. Ray asked haven't we had some jury trials over here. Joey said we did have some. Ray asked what would you do if you had two jury trials going on over there? Would that still be an issue for you? Joey said there needs to be some security in place over here. Some of the most violent are family court. We have no mechanism of screening. We would have to still have someone up there. Ray said the number of needed employees thrown out was 4-5. Lou said when the Justice Center was built, there were not jury boxes in each of the courtrooms. Barbie said the other problem is there is not another room to put the jury. In the courthouse is it better to use the jury on the same floor. It is easier to use Kay's office where she stores her election equipment. Lou said we don't have room for another jury on the same floor unless we move the auditor to where the prosecutor had her records. Barbie doesn't think there is enough sound blockage in that room. Lou told her the 0 Commission has signed an agreement where no one can get in Kay's office for security purposes. Judge Johnson said that it could be possible to conduct some business in Taney Counw and free up the courtroom here. Barbie said that doesn't always work. Lou said whatever happens it will be a disturbance to everyone but considering where we are today, that is all we have. The computer is fixed and the doors are fixed in the old Courthouse courtroom. The security is the main issue. Joey said a mistrial due to the,jury overhearing discussion is a possibility. Bill said using Sam's office is all he can think of. Ray said a month ago they were talking about how to address this financially. Ray said he got knocked out of the saddle. Lou said they had a 2012 ballot issue that was turned down by 62%. Ray said the effort he made was to do the domestic utility tax. Now we have to do this without any revenue. Ray said we need to acknowledge the fact it will be 2017 before this becomes an issue. Ray thinks we need to have a committee of citizens to present their ideas to make this happen. Joey said he brought this up 2 years ago. If we get a well represented group of people across the county and let them investigate and discover the need and take this to the public. Julia said they put a panel of citizens to build the Justice center. Ray said they had a low impact solution so now we need to talk about a high impact. He won't walk out on that plank again. He does think we need to get some public support. Barbie thinks theyneed to have a group of the prosecutor, sheriff, circuit clerk, and Cindy to discuss this. Ray said we should involve Judge Johnson. Lou would like them to get Judge Luna's input. Bill said for years they had a lunchroom where the courtroom is. Bill said that is a quick solution. Ray said he would rather approach this where they are going to relocate the Sheriff or the PA 0 and find more room forthem over there. Lou said if we are getting a circuit judge in 2017 we can talk to Taney county about moving them there. Barbie said she likes 41Page October Term Thursday, December 11, 2014 8:40 AM that idea. Ray said we need to be in here every couple of weeks talking about this. Julia said everyone that touches this needs to communicate with the panel. Lou suggests that someone consider names to bring about this. Joey asked if members of the commission and other elected officials can form this. Julia will ask John Housely if that is ok. Lou said if it is legal we want to get started. Joey said whatever suggestion they make is non binding. They are trying to get the committee to make some suggestions. Lou asked if we could meet on December 29 at 2:30 and deliver a list of names? Lou said he would get the media involved. Bill said these were good ideas. Motion/Vote - 11:11 AM ; David Lee-Christian County Workshop Discussion - Senate Bill 40 Workshop Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Mike Pace, Tabitha Sawyer, and Gerald Daum. The Commission met with David Leigh of the Christian County Workshop regarding Senate Bi1140 Workshop discussion. Tabitha Sawyer met to discuss the request of funds for new vans. Last year they asked for $10,000 and were denied. Their 2002 van needed to be replaced. It had 166,000 miles and the steering column was going out. It took 2-3 months to get the $10000 and they had to add money to that out of workshop funds. It seems when they ask for requests there is always a delay. Their budget was cut this year. The budget was cut by almost $50,000. Lou ask if the parent budget was cut. Ray asked who passes that cut on. Tabitha said SB40. It is set up for workshop and residential facility. There is another for other facilities. Tabitha has showed her the ballot and Andrea Swope said it had been changed. Ray said it would have been helpful if they would have been here before SB40 was here. Bill said there wasn't anything brought up about funding. Tabitha said they do fund other agencies other like Sporting Chance, Champion Athletes and a few others. Lou asked if they were told why they were cutting their budget. Tabitha said at the board meeting it was discussed a van reserve, state aid shortfall, performance bonuses, and another one for a total of $55,000. Ray asked about the operating funds? Tabitha said they were stable. She went to them for a request for a public relations consultant to help with marketing and getting jobs in November and it was turned down. The SB40 Board wants to look at other options. Ray asked if they have shifted the priorities? Tabitha said they are wanting them to be more self sufficient. Lou asked what their suggestion was to help them accomplish that. Tabitha said to let the community know they are there, do fundraisers, newspaper, TV. Bill ask about the other fundings, are they new or not. Bill said he wished they would support the workshop instead of taking on new initiatives. Tabitha said they are in a valley and they need work, they need someone out there looking f6r work. She knows they want to look at their best resources for their money. Lou asked if she was aware they have their own board. What would you like to see the Commission do to help get these rectified? Tabitha said the 0 SB40 board has never stepped foot in the workshop. Andrea has taken a tour. None of the board members have stepped foot in the workshop. Ray asked if she is part of the 51Page 0 October Term Thursday, December 11, 2014 8:40 AM budget project. She drafts it and her board looks it over and then hands it over to SB40. Bill asked how the performance bonus works. Tabitha said it is piece rate and they do time studies and different jobs pay differently and it is based on how much they produce. At Christmas they ask for a performance bonus. This year they got $60. Ray asked if that is a common practice. Tabitha said as long as she can remember that has been done. Lou asked again what she wants the county commission do? Dennis said that SB40 doesn't want to support them, they want them to go to Springfield and work. Lou asked about the $10,000, she said they bought a new 2014 van this year with the previous year money utilizing a trade in and putting in money from their budget. They have 64 working and 29 on a waiting list. SB40 is wanting to talk about taking the vans and using them for their needs in Christian county. The vans are titled under Christian County Enterprises. Lou said they are the workshop vans and SB40 doesn't own them. Bill said they have always had to fight to get money. Lou said he thinks they are asking for a little help from the commission in the form of a phone call. Mike Pace said the two sources of income are the contracts and the SB40 money. What they want to do is generate more contracts. It is impossible for them to be self reliant. If the commission has some influence with the SB40, they are not asking for more they just don't want to be cut. Lou asked if they generate more money through contracts would they take more money away from them? Mike said he doesn't know. Ray asked if the budget they built was flat with last years or was there an increase. Tabitha said she had increased and 0 decreased some and some stayed the same. Ray asked if the bottom line was the same. Tabitha said it had increased:but only necessaries. Mike said there is no cushion so if this can't be corrected they will need to sit down and figure out where to cut. The board and Andrea and the consultant they hired recommended the cuts. Lou said his suggestion is to call Andrea in and appeal to her to review the $55,000 cut. Ray said that is the only thing we can do. Lou asked if they have any concern about retribution? Tabitha said there is always that chance. Lou asked if they are willing to take it. Lou said Governor Nixon was adamant that SB40 have more local control. Bill said that is a good idea of having Andrea come in. Cheryl will call Andrea Swope and attempt a meeting for Monday. Mike said the bottom line is if this can be worked out it won't affect the lives of these 69 people and their families. Bill asked for a list of the Board members. III. Adjournment The meeting was closed at 11:47 AM The Commission is adjourned until Monday, December 15. 0 Lou Laglia 61Page 0 October Term Thursday, December 11, 2014 8:40 AM Presiding Commissioner, Lou Lapaglia 1 4)1:AL 1 Ray mrer- Eastern Commissioner, Ray Weter Bitl tjarnett Western Commissioner, Bill Barnett 0 0 71Page 1 Christian County Commission 100West Church St Room 100 0 Ozark, MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Monday, December 15, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Attendee Name . Title Status, 2 *.Arrived,-3 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner- Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present IL Agendal Motion/Vote - 8:55 AM ' Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials 0 The meeting was attended by Commission Secretary Cheryl Mitchell, Todd Weisehan, and Richard Teague. The Commission met to approve minutes and or financials, There are no minutes or financials to approve. Motion/Vote - 9:00 AM Todd Wieshan-Planning & Development Right-Of-Way Deeds - Right of Way-N. Phillips Road C-2 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor· Richard Teague and Todd Weisehan The Commission met to accept the Right of Way for N Phillips Road in the C2 district. Gary and Amy Strauss dedicated the right of way on the west side. 511 feet Iong. Commissioner Lapaglia entertained a motion to accept the right of way into the county. RESULT: ADOPTED [2 TO 0] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner t. AYES: Lou Lapaglia, Ray Weter „ AWAY: Bil! Barnett Motion/Vote - 9:05 AM Todd Wiesehan-Planning & Development 0 Right-Of-Way Deeds - Right of WarE. County Line Road 61 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague and Todd Weisehan 0 October Term Monday, December 15, 2014 8:55 AM The Commissjon met to accept the Right of Way for E. County Line Road in Cl road district. The property has been auctioned and is beginning to be split up. The owner Bill Haynes is dedicating 1333' along the south side. Commissioner Lapaglia entertained a motion to accept the right of way into the county. -RESULT: ADOPTED [2 TO 0] - * 2 .:..:- 4. . - MOVER: 4 9 9 Ray Weter, Eastern Commissioner -- SECONDER: Lou Lapaglia, Presiding Commis'sioner i AYES: ," '4 i T.1 Ldu Lapaglia, haV Weter + r E '--l'-122- - '. ' ':5- -2 49·r,·24: - ·AWAY: 3 4. Bill Barnett Motion/Vote - 9:10 AM Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of Way-Cypress Road & E. County Une Road C-1 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 Supervisor Brent Young and Miranda Beadles Highway Engineer and Todd Weisehan The Commission met to accept the Right of Way for Cypress road and E. County Line Road into Cl road district. The owner Bill Haynes dedicated the right of way of 662'. Commissioner Lapaglia entertained a motion to accept the right of way into the county. 0 RESULT: ADOPTED [UNAN]MOUS] NVIOVER:. v. -a„ Bill Barnett, Western CoMmissioner · SECONDER: Ray Weter, Eastern Commissioner-"= - -44§2*11-4 : 2*7 9. 3 5 4 AYES: Lou lap-aglia, Ray Weter; Bill Barnett .... 6 Motion/Vote - 9:15 AM : Todd Wiesehan-Planning & Development Right-Of-Way Deeds - Right of Way-Cypress Road C-1 The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 supervisor Brent Young and Highway Engineer Miranda Beadles and Todd Weisehan. The Commission met to accept the Right of Way for Cypress Road into the Cl road district. The owner Bill Haynes is dedicating 625' along the north side of Cypress. Commissioner Lapaglia entertained a motion to accept the right of way into the county. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner - SECONDER: - Bili Barnett, Western Commissioner : - AYES: Lod Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:20 AM Todd Wiesehan-Planning & Development 0 Right-Of-Way Deeds - Right of WarS. Pembina Road C-1 21Page October Term Monday, December 15, 2014 8:55 AM The meeting was attended by Commission Secretary Cheryl Mitchell, Cl Supervisor Richard Teague, C2 supervisor Brent Young, Highway Engineer Miranda Beadles and Todd Weisehan. The Commission met to accept the Right of Way for S. Pembina road into Cl Road district. The owners Bill Haynes are dedicating 663'. Commissioner Lapaglia entertained a motion to accept the right of way into the county. RESULT: ADOPTED [UNANIMOUS] +3 MOVER: - Bill Barnett, Western Comniission-er SECONDER: Ray Weter, Eastern Commissioner L a €6' AYES: Lou Laptaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM : Christian County Commission Discussion - Highway Engineer & Roads Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Development Administrator Todd Weisehan, C2 Supervisor Brent Young and Cl Supervisor Richard Teague. The Commission met with Highway Administrator Miranda Beadles regarding taking over the financial and management duties. Ray proposes to make that happen January 1. Lou asked what that entails. Ray said she will still correspond with himself and Bill. She will do the budgeting, financial application, managing, all matters of roads, bridges, and all operations of the county highway department per 61.011.1 of RSmo statues. Ray said they published a job description defining her responsibilities. Lou said the ultimate responsibility comes to the commissioners. Bill said they don't need to vote and Ray said they do need to make it effective January 1. Ray wants to emphasize her ability to get the budget presented and the expenditure of monies this coming year. Lou suggested that for 2015 they run as separate budgets but for 2016 run them together. Ray said he is assuming this will increase her constituent contacts. Commissioner Lapaglia requested a motion assigning duties to Engineer Miranda Beadles consistent with RSmo 61.011. RESULT: ADOPTED [UNANIMOUS] 7 6= 17 9 0 1 - =7 .· -1% 4 4 1 MOVER: Ray Weteri Eastern Commidsioner .- SECONDER: -Bill Barnett, Western Commissioher 1 •r:- -fIC U k ,- 4 0. AYES: -' Lou Lapaglia, Ray Weter, Bill Barriett Motion/Vote - 10:30 AM : Andrea Swope-SB40 Board Discussion - SB40 Workshop Discussion This meeting has been cancelled. Commissioner Lapaglia entertained a motion to approve cancelling this meeting. 31Page 0 October Term Monday, December 15, 2014 8:55 AM RESULT: _ ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner '- SECONDER: Bill Barnett, Western Commissioner 4• r AYES: .Lou Lapaglia, Ray Weter; Bill 'Barnett -, ' III. Adjournment The meeting was closed at 9:40 AM The Commission is adjourned until Thursday, December 18. ef w 64 Lou laGeglia Presiding Commissioner, Lou Lapaglia 0 Qu witi Ray War Eastern Commissioner, Ray Weter Barneit Western Commissioner, Bill Barnett D 41Page Christian County Commission 100 West Church St Room 100 Ozark MO 65721 October Term http://ChristianCountyMO.iqm2.com - Minutes - Thursday, December 18, 2014 8:40 AM The Christian County Courthouse L Convene The meeting was called to order at 8:40 AM by Presiding Commissioner Lou Lapaglia Attendee Nani Title Status - Arrived - Lou Lapaglia Presiding Commissioner. Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Absent Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chjef Deputy County Clerk Present IL Agenda Motion/Vote - 8:40 AM Kay Brown County Clerk Minutes & Financials Approval - Approve Minutes and Financials 0 The meeting was attended by Commission Secretary Julia Maples and Jim Billedo. The Commission met to approve the minutes for December 12th and 15th. There are no financials. 1 RESULT: C ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner , SECONDER: Lou Lapaglia, Presiding Commissioner AYES: Lou Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - 8:45 AM Christian County Commission Discussion - 2015 Mileage Rate for Christian County The meeting was attended by Commission Secretary Julia Mapies, C2 Supervisor Brent Young and Jjm Billedo. The Commission met to approve the 2015 milepge rate for Christian County. The IRS rate this year is 57.5 cents per mile. Commissioner Lapaglia entertained a motion to approve the mileage rate of 57.5 cents per mile. 0 r 0 October Term Thursday, December 18, 2014 8:40 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner - 'AYES: Lou Lapaglia, Ray Weter, Bill Barnett -- ... . r r- r... o - Motion/Vote - 9:15 AM Todd Wiesehan Planning & Development Administrator Discussion - G.I.S. Software Support Discussion The meeting was attended by Commission Secretary Julia Maples, Jim Billedo and Josie Bock. The Commission met with Todd Wiesehan, Planning and Development Administrator regarding GIS software support discussion. Todd said a prior discussion was about support on the GIS software. Currently we have worked with Great River Engineering. Josie Bock has branched out on her own. We call Great River for GIS assistance and they call Josie. We can eliminate the middle man. Josie has offered the same support as Great River, training, software support for P&D and the Highway Department. She proposed purchasing a block of hours or unlimited support for 1 year. A 5% reduction will be given to sign a contract by the end of the year. It doesn't interfere with her non compete clause with Great River. Lou asked if she was going to do work for Great River and if we purchase a block of time and it runs out do we purchase more and if we don't use it do we lose it. She said she still does work for Great River and she would consider carrying over any unused hours. Ray asked if we sign any agreement can we address the hour usage and come to an agreement. Ray asked how much we have spent with Great River for GIS. Todd said 20 hours is about right for Planning and Development. The Assessor uses more and that would be separate. Great River charges $87.50 an hour. Josie said if you purchase four hours from her it would equal 3 hours from Great River. Her charge is $65 per hour. Ray asked if the other departments work on their own. Lou said they work through them. Lou asked if the other departments want this do they get the same price. Todd said Josie has not solicited the other offices. Lou asked if we sign before the end of the year is it a 5% reduction. Josie said the price would be $61.75 per hour. Josie said there is no difference in 5 hours or 20 hours. Lou asked if we sign the contract for 20 hours and if we don't use them in 2015 will she carry them over to 2016. Josie said that is satisfactory. Ray asked other than Great River who does she provide these services to. She said no other firms but other counties yes. Ray asked if anyone else does this. She said a couple of others. Julia asked if the County Counsel has looked at the contract. Todd said he will send it to him again. Lou entertained a motion to approve the contract with the approval of County Counsel to Essentially Data for a contract of 20 hours and if it is not used in 2015 it will carry over to 2016. The price is $1,300 less 5%. It comes to $61.75 per hour. 0 21Page 0 October Term Thursday, December 18, 2014 8:40 AM RESULT: , ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner SECONDER: Lou Lapaglia, Presiding Commissioner· AYES: Igu Lapaglia, Ray Weter ABSENT: Bill Barnett Motion/Vote - OTO Meeting Scheduled-205 Park Central East Ste 205 Springfield Discussion - One or More Co'mmissioners May Attend Ozark Transportation Organization Meeting III. Adjournment The meeting was closed at 9:29 AM The Commission is adjourned until Monday December 22, 2014 0 48* il#U Lou Latglia Presiding Commjssioner, Lou Lapag]ia ; Ray Weter Eastern Commissioner, Ray Weter barieu Western Commissioner, Bill Barnett 0 31Page 4@*94 0 -C CIIQI&NAN COUNTY- Lou Lapaglia Presiding Con]missione -7-- COMMI66ION Bill Barnett Western Commissioner 100 W. Clturdl &!rect Qoom 100 OZEift Malsouri 65921 Ray Weter Phone: 417-581-2112 •Fax: 417-5819324 Eastern Commissioner December 22, 2014 do ORIGINAL To: Christian County Office Holders Re: Mileage Rate for 2015 Dear Elected Officials and Office Administrators, The Christian County Commission announces the mileage rate for 2015 will correspond with the ; approved I.R.S. rate. The amount will increase from the 2014 rate td 57.5 cents per mile, and will 5 be effective January 1, 2015. , - We ask that you continue to utilize county vehicles while traveling to training sessions or running errands. This practice will continue to save the county money. Thank you! 1 6,9 & 0-* 'CouLapaglia r Bill Barnett Ray Wlter Prdsiding Comihissioner Western Commissioner Eastern Commissioner 0 Website: www.christiandountymo.gov Email: countycommission@christianpuntvmo.pov @ P,inted on Re¢ybled Paper ViQF *11£* Christian County Commission 100 West Church St Room 100 Ozark MO 65721 October Term http:UChristianCountyMO.iqm2.com - Minutes - Monday, December 22, 2014 8:55 AM The Christian County Courthouse L Convene The meeting was called to order at 8:55 AM by Presiding Commissioner Lou Lapaglia Atti*lid@@ Nam@>F.JILE$*,9, ' ''Ji£ 36133*fi}ITit!@R,34 433 {!Ijfc; {.. IL F r.SBYus- ?21 N :i*Wi@a-E}1 Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Late Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Norma Ryan Chief Deputy County Clerk Present IL Agenda Motion/Vote - 8:56 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Cheryl Mitchell, Prosecutor Amy Fite and Jim Billedo. The Commission met to approve the minutes for December 18. Commissioner Lapaglia entertained a motion to approve the minutes. RESULT: ADOPTED IUNANIMOUS] - i , f.% 1 13 23 5 J MOVER: , iBill Barnet'Wehtern Commissioner FC 4 0 '- '*I U '*7_ P• P - O Ch- .'1.9 SECONDER: .3'LOd Lapaglia, Presiding CommissioAer }t € it f J r. , rt. 1 3 51 A *4 - -/&' A AYES: : 7; L6u Lapaglia, Ray Weter, Bill Barnett 'f J i , , ,• c.i - Motion/Vote - 9:00 AM Amy Fite-Prosecutor Discussion - Annual Report The meeting was attended by Commission Secretary Cheryl Mitchell, and Jim Billedo. Amelia Wigton, Community Publishers arrived late. The Commission met with Prosecutor Amy Fite regarding her annual report. Amy distributed a report for the commission. This is her 4th report and the felony and misdemeanor is about the same, 11 less than last year. There was a decrease in misdemeanor and a slight increase in felony charges. There is a 46% increase from 2011. 115% increase in felony charges compared to 2011. Lou asked what is causing the difference. Amy said the reason is population increase. We have some murder cases, sexual assaults, some very violent cases. With the increase in population you get the increase in crime. Taney County and Greene County have had increases and we sit in the middle so we are experiencing more serious crime, in a 6 week period in the summer we had 4 deaths. /0 October Term Monday, December 22, 2014 8:55 AM They had 77 less dispositions this year compared to last year. The highlights for the year were as follows due to a lot of people doing a lot of hard work 985 felony, 4299 counts total. With regards to the bad checks they had fewer complaints in bad checks. They have collected $46,138.24 in bad check fees, $7,653.10 victim fees. $10,000 in pa fees. Restitution 238, included $66,961.60 in taxes. Tax cases $294,115.10in tax cases $29,411went to the county and $29,411 went to PA discretionary fund. Taxes, restitution and bad check was $521,442.32. The office has documented and reviewed 135 search warrants and 51 blood draws. That is 1 every 2.7 days mostly done at night. She commends Judge Waters because he is almost exclusively the one to review the warrants. Child support unit was an increase in motions to revoke probation went from 105 to 76. Lou is glad they have increases her staff and the professionalism that goes along with it. Bill thanked her for the report and he thinks the people have united and appreciates her leadership. Ray asked about the staff increase, he is assuming that is a win-win for her department. Amy said it is. They have an intern that is working for them and will come on board in August. Amy said she is rule 13 so she can handle cases with observation. Motion/Vote - 9:30 AM Christian County Commisison Discussion - Citizens Task Force Discussion The meeting was attended by Commission Secretary Cheryl Mitchell, Jim Billedo, 0 Planning and Development Administrator Todd Weisehan, Prosecutor Amy Fite, 911 Administrator Rance Duffy and Amelia Wigton from Community Publishers. The Commission met to discuss the Citizens Task force. Ray Weter said we have touched on how we are going to address the issue of space for the judge. Ray said we discussed the need for a task force of citizens and he thinks we should put our stamp of approval on the idea. He thinks we need a task force to come up with some ideas on how we are going to finance this. The past conversations have rotated around moving the sheriff, prosecutors and the only place to move them is off sight. We can't create space where there is no space. The number 2 goal is to give us some direction on the best solution. He has said he thought we could manage this with a domestic utility tax which we have the authority by statute to enact and revoke if we get over the financial needs in the future. With that in mind he wants a citizens committee made up of the citizens of the county. He wants people who understand the financial needs and people who think there are no financial needs to get a close up view of the situation. The number one thing is to form a committee and discuss how many people we need to be on it. When we built the Justice center there was a building commission that has never been dissolved. We can approach it from that direction. Our goal is to solve this problem not just admit there is a problem. Lou said we know there are some problems regarding the building of the Justice center. If we get the people especially the ones that are in the justice center input, to understand we have an expense coming aboard that we can't take care of. Lou thinks it can't be long on duration. We tried to run a tax in 2012 that 0 was defeated but we did take the sunshine off to allow the 1/4 cent to keep coming in. Bill said the task force is the way to do things. The population growth has caused the problem. He has two names that want to be on the force. Ray said the sheriff 21Page 0 October Term Monday, December 22, 2014 8:55 AM administration staff doesn't have to be close to the Judicial Center. The prosecutor has to be very close. We have a parking lot that is a great building spot, and 95% of two other blocks. We could construct an office building for the prosecutor. Amy said it would be preferable not to be separated from the court room. We need our own security if we are physically separated. They are very open to do whatever is going to be best for the county. Ray said that is one of the areas that the committee should explore, who should move, the prosecutor or the sheriff. If they come back and recommend a domestic utilitytax that would solve a lot of problems. 911 would have the money to move and they could take EMA with them. Ray will ask the newspaper representative if it is - possible to get a notice out for a couple of weeks for people to submit there names if they are interested. Amelia said she didn't mind running something. The newspaper will run that for a couple of weeks for the commission. Ray said that will be good. We need to decide to do this today and let the people know we are starting and need to form this committee. Commissioner Lapaglia entertained a motion to vote to establish a task force to explore the financing options for increased courtroom space. / He made another motion the commission draft a public notice to solicit a task force. Amy said they wanted a time frame and that need to be on the notice. D He made another motion to establish a date certain for the task force to submit their recommendation. Discussion ensued on how long do we do the time frame for an answer. Amy said you are going to have a time frame to solicit people and give them a time frame when to apply and then give them a time frame on when to have a recommendation. Amy said you are attempting to address the court issue, however you have to address the prosecutor's office because they are out of space. Once you establish the committee then get them together and give them a date to have a decision. Rance said he would meet with them in the evening and the offices will be happy to accommodate the committee. Ray said the committee can be put together within 60 days. Ray made a motion that our goal is to have the commission formed within 60 days. RESULT: 8DOPTED [UNANIMOUS] : i .;f .' f D $ , jf A; 1 i , 1 i. 3 Q MOVER: 4 Ray Weter; Eastern Commissioner # 91 4 r i.* SECONDEK Bill Barnett, Weltern Commissiorr b f AYES: 4 Lou Lapaglia, Ray Weter, Bill Barnett' f 3 ' 0 2 ' 3 - Motion/Vote - 10:00 AM Barb Stillings-Circuit Clerk Bid Opening - Bid Opening-Document Imaging The meeting was attended by Commission Secretary Cheryl Mitchell and Jim Billedo. The Commission met to open bids for the Circuit Clerk for Document Imaging. 0 They received one bid from American Micro Company located in KC, Mo. The bid is for $26,061.13. 31Page ' October Term Monday, December 22, 2014 8:55 AM Barb said the scanning is important because it is the older documents and there are backup systems in seyeral locations. 2012 is the first time she has used this company. She has done this under the $4500 in the last years. It was advertised and we only received the one bid. Lou asked what part of her budget does she want to do in 2014. Barb said she has enough in her budget to cover this. Barb recommended accepting the bid from American Micro for $26,061.13 all to be paid in the 2014 budget. Commissioner Lapaglia entertained a motion to approve American Micro for document imaging for the circuit clerk. RESULT: ADOPTED [UNANIMOUS] MOVER: c Ray Weter, Eastern Conimissioner . SECONDER: " Bill Barnett, Western Commissioner 6 4 9 2 AYES: .Lou Lapaglia, Rdy Weter Bill Barnett . ! t Motion/Vote - 10:34 AM Diane May-Southwest Missouri Council of Governments Discussion - Hazardous Mitigation Plan Update The meeting was attended by Commission Secretary Cheryl Mitchell, Planning and Development Administrator Todd Weisehan, EMA Director Phil Amtower, and Linda Barger. The Commission met with Diane May - Southwest Missouri Council of Governments regarding a Hazardous Mitigation Plan update. -- Diane said the update has to be done every 5 years. lt covers all the schools. They received the contracts from SEMA last Friday. We did it in November 2009. It is the same form that they have used in the past. Diane called SEMA and asked them when they can start on this and they said as soon as we got it signed. Here is a disaster declaration and here is the money we have. They have to make sure the money is ' expended by a certain date. Phil asked if this was Joplin money. Diane said she is not sure. Phil said if he can't come up with $6,400 in kind we might have to pay some. Diane said they will try to help us with the in kind. They will try to see if we can come up with as much and it won't be any more than $6,400. To date the county has not spent any money. Lou said since the cities can't do it without the county why does the county have to carry it. Why aren't the cities paying a portion? Diane said it is up to the county. Lou asked Phil what he thought. Phil said $6,400 is the deductible. If we come up with in kind that goes against the $6,400. If we don't come up with that, we have 13 jurisdictions the most they would have to pay would be $200-$300 each. Lou asked if we should do something now? Phil said we would have to get it signed by the county. If we want the other jurisdiction to put in some cash, we would need to get an agreement signed by them. Phil said this would provide some incentive for the schools to do their part to get their part of the in kind match. Lou said for today's benefit it is between SEMA and the county. Lou asked if they could form an agreement with the jurisdiction. 41Page 0 October Term Monday, December 22, 2014 8:55 AM Linda said they have 3 places filing for storm shelters. Phil said he doesn't think $500 per jurisdiction is too much. Diane said that is not unreasonable but her and Phil will get together and get a lettei out to the jurisdictions so they will participate. Bill said he thinks that is a good idea. Ray said he is looking at the list and there are 9 municipalities plus the college and the schools. Ray asked if that can be met with in kind. Diane said if they turn in their time. They don't have the manpower to do this in person. Phil said this plan is important, if they don't do this for the next 5 years there won't be any shelters built or any FEMA money. Ray asked when do we know how much? Diane said the $6,400 is the in kind or cash that is needed for the $19,200.00. She thinks about $3,000 will be needed. If they don't participate they won't get the grants. We have to show them the in kind or money. Commissioner Lapaglia entertained a motion to approve the Hazardous Mitigation Plan Update contract for a term of 5 years. RESULT:' ,* 'ADOPTED [UNANIMOUS] MOVER:* s 2 Ray Weter, Eastern Commissioner .1 . SECONDER: -' 0 Bill Barnett, Western Commissioner i AYES: Lou Lapaglia, Ray Weter, Bill Barnett O 0 III. Adjournment The meeting was closed at 11:02 AM The Commission is adjourned until Monday, December 29, 2014. 0-..*, Lou la96glia Presiding Commissioner, Lou Lapaglia t Ray Werer Eastern Commissioner, Ray Weter 0 51Page 0 October Term Monday, December 22, 2014 8:55 AM Dar;im Western Commissioner, Bill Barnett 0 0 61Page ( 1.1 2*2*3 :AL 533*K.rma,* 80, tbm,blps DE#1"406 TE,41-k til Christian County Clerk of the Circuit Court -DO·CUMENT IMAGING SERVICES PROPOSAL - - DUE 12-22-2014 AT 10:00 a.m. Submitted by American Micro Company, Daniel K. Boyd 3 340**62-e. 2-"2*244'al=ky MER©AN MICRO 0 Digital Documeint Management 12-16-14 Barb Stillings Christian County Circuit Clerk Christian County Courthouse 100 W Church St, Room 100 Ozark, MO 65721 Dear Ms. Stillings, C At American Micro, we have built our business providing high-quality services in all 0 phases of Electronic Document Management - from initial planning to final delivery. Our E belief in the importance of quality services and satisfied customers is the driving force .. behind our document conversion procedures. S 3 This business can be labor-intensive, time-intensive and technology intensive. To manage this effort, we've put in place a team we are proud of, a team that includes top- l notch-managers and team members. Over the years, it has been our experience that the key to a successful project is working closely with our clients. American Micro's commitment to quality and customer service has realized its reward. Over one-third of our new business is generated from our existing clients. The organizations and business partners have returned for both follow-up work and new projects. Our goal: to maintain a commitment to quality as the Electronic Document Management industry grows and customer needs evolve. We have searched for and obtained the finest document imaging, search and/or retrieval products available! We welcome the opportunity to eam your business and would appreciate your consideration as a provider of your document conversion service. Best Regards, D--434 Daniel K. Boyd Account Representative 0 ... -- 2 Scanning o Imaging o Software o ECM o Workflow " $/Mawawig (1) SCOPE OF WORK SPECIFICATIONS FOR DIGITIZING RECORDS American Micro, hereinafter referred to as Vendor, hereby proposes and agrees to prep, scan, microfilm, and index the various records of Christian County Circuit Clerk, hereinafter referred to as Customer, as follows: Auacnment: 16-4·--14 0111- 1£licroilim -1.ircuir bler-K izu¥Iz : 01[1 upening-uocumenE imaging,· PACKAGING AND TRANSPORTATION Christian County Circuit Clerk will provide all required labor and supervision to pack the designated paper files into standard archiving boxes that Vendor provides. Boxes should be catalogued by Type of Fiie and Box Number. Vendorwill pick up records and transport them to Vendor's secure facility located at 1933 Troost, Kan&as City, MO 64108 for $150 per trip. PROJECT PARAMETERS American Micro will scan and microfilm court records located in the basement of the Judicial Building. These records will have staples and paper clips and are filed in the file /0 folder. American Micro will remove documents from the file folder, remove staples and paperclips, cut the file folder when needed, and insert a barcode between each file. --Scanned·images-will be written to DVDas single page tiff images and-indexed-by.Case - Number, Plaintiff (s), and Defendant (s). After scanning, these records will be loaded into PaperVision Enterprise for retrievals, viewing, and printing. Volume: Approximately 33.25 shelves, comprising 4,783 files and 273,525 images; total arrived by using the following formula: 33.25 shelves x 47 inches/shelf = 1,563 inches 1,563 inches / 15 inches/box = 105 boxes 1,563 inches x 3.06 files/inch = 4,783 files 1,563 inches x 175 pages/inch = 273,525 images PREPARATION OF RECORDS FOR SCANNING Filing Sequence The filing sequence for all records will be checked prior to scanning. However, Vendor is not responsible for detecting mis-files, out of files, etc. Condition of Records Vendor will remove all staples, paper clips, tapes etc. that might interfere with the clear reproduction of the records. This will insure the best scanning/microfilming results. If 0. .. 4 Customer requests documents to be re-assembled after scanning, there will be an additional charge. 3 *WPa¢kat eg:492 Ti.64 0. Scanning Procedure All records, unless otherwise specified, will be scanned at 300 dpi and in a duplex format to allow capturing of the backside. Each image will be verified while scanned. Upon QC (quality control) the backsides that haven't any information are deleted prior to writing CDR/DVD: unless procedures are otherwise noted. All images processed in Vendor's laboratory meets or exceed the ANSI/AlIM Specifications for the purpose of archiving documents to CDR or DVD. ' ARCHIVAL CD/DVD Auaclmelli: 16-94-14 Diu- Ivill.luililli -ul,Lul, 6,10,1, (Aul, . L-1- Wp-.1...U--ww......w........u....1· An archival CDR/DV[) will be provided for security and stored in our secure area. A Disaster Compliance Fee of $4/CDR/DVD will be invoiced each year for providing this service. VENDOR LIABILITY Vendor will assume responsibility for Customer's records at the time Vendor picks up said records and liability does not cease until Vendor returns completed CDR/DVDs and records are returned. Vendor will scan and microfilm Customer's records in accordance with the Association 0 for Information and Image Management and the National Bureau of Standards. All other quality specifications either expressed or implied that do not appear in this contract are i i -not-Valid: COMPLETION OF SCANNING Inspection · Before each DVD is written, it is promptly inspected for quality, resolution and contrast by an experienced American Micro Analyst to meet Vendofs requirements. In the event that the scanning quality does not meet Vendofs and Christian County Circuit Clerk established standard, the document is immediately re-scanned at no cost to Christian County Circuit Clerk. DVD Delivery and Turn-Around All scanning for Customer will be completed and the DVDs returned in accordance with a mutually agreed upon length of time as established by Customer and Vendor. Due to the nature of the document conversion business, Vendor follows a schedule to coordinate incoming orders with existing repeat scanning orders to assure the best possible turnaround. It is Vendofs policy to return DVDs in partial shipments as completed rather than hold shipment until completion of each order. 0 4 Packet Pg. 10 -214iaC 0. Microfilm After the scanned images have been approved and QC'd, Vendor will create 16mm x 215ft microfilm rolls. Vendor will add the appropriate targets for approval and storage by the State of Missouri located at 600 West Main St, Jefferson City, MO 65101. Shipping Unless otherwise specified by Customer, Vendor will return all shipments of DVDs to Attachment: 12-22-14 Bid- Microfilm -Circuit Clerk (2012 : Bid Opening-Document Imaging) - Customer prepaid. Each shipment will contain a packing slip, thereby permitting Customer agents to account and compare each shipment with the packing slip and the invoice that follows shipment. Customer will be invoiced as work is completed and shipped. SECURITY OF RECORDS Only authorized personnel are allowed access to Customer records. The confidential nature of all records is preserved through the employment of only properly trained employees. Each Vendor employee is required to sign a statement of confidentiality. 0 DOCUMENT DESTRUCTION Once the scanned images and microfilm have been approved by Customer and the Secretary of State's Office, Vendor will email Customer a destruction letter for authorization to destroy. Customer will need to sign the destruction notice and email or fax it back to Vendor. Once Vendor receives destruction notice, records will be confidentially destroyed. Customer will receive a letter verifying the date and number of boxes that were confidentially destroyed. 0 5 Packet Pg. 11 4 F2.** 0. (2) SECTION C - FEE PROPOSAL INVESTMENT Project Parameters: Volume: Approximately 4,783 files, comprising 273,525 total images; total arrived by using following formula: 33.25 shelves x 47 inches/shelf = 1,563 inches Attachment: 12-22-14 Bid. Microfilm -Circuit Clerk (2012 : Bid Opening-Document Imaging) 1,563 inches / 15 inches/box = 105 boxes 1,563 inches x 3.06 files/inch = 4,783 files 1,563 inches x 175 pages/inch = 273,525 images Scan Mode: Fronts, backs as needed Document Preparation Needed: Yes Index Field(s): 3 Case Number Plaintiff(s) Defendant(s) 1.Scanning: Approximately 273,525 images x $.0375/image $10,257.19 0 2.Inserting Barcodes: Approximately 4,783 files x $.05/file $ 239.15 3.Preparation: Approximately 273,525 images x $.0175/image $ 4,786.69 4.Indexing: Approximately 4,783 files x $.50/index $ 2,391.50 5.Microfilm Back-up: Approximately 273,525 images x $.02/image $ 5,470.50 6.DVD Mastering (7 x $30.00/ea) $ 210.00 7.DVD Archive (7x $20.00/ea) $ 140.00 8.Destruction: Approximately 273,525 images x $.004/image $ 1,094.10 9.Duplicate Rolls: Approximately 46 duplicate rolls x $32/roll $ 1,472.00 TOTAL $26,061.13 6 'PacKet'Pg. 12 fw.*14:a,2 0 The quantities stated above are estimated quantities. Christiandounty will bebilted for actual number of images scanned and case files indexed. (3) SECTION D - REFERENCES SHEET REFERENCES We have provided document conversion services forthefollowing accounts for many years. Please feel free to contact any of them to validate our services. 1. NEWTON COUNTY CIRCUIT CLERK (performed micromming services) Ms. Patty Kruegar @ 417-451-8239 2. LAWRENCE COUNTY CIRCUIT CLERK (performed scanning & microfilm services) Mr. Steven Kahre @ (417) 466-2471 ext 112 3. HENRY COUNTY CIRCUIT CLERK (performed microfilming and scanning services) Ms. Marsha Abbott @ 660-885-7230 4. ST. FRANCOIS COUNTY CIRCUIT CLERK (performed scanning and microfilming services) J Ms. Vicki Weible @ 573-756-4551 ext 334 5. VERNON COUNTY CIRCUIT CLERK (performed microfilming services) __.Ms. Vickie Erwin @ 417-448-2525 ACCEPTANCE OF QUOTATION The above prices, specifications and conditions are good for sixty (60) days and are subject to change, with client notification and approval, based on a change in project parameters. Should the client decide at any time during the project to stop the project, American Micro'Company will be compensated at the negotiated rates for all services provided up to that time. Payment terms are DUE ON RECEIPT. ACCEPTED: CHRISTIAN COUNTY CIRCUIT CLERK AMERICAN MICRO COMPANY BY: - BY: -1222/----=-O,/EEL'P-i DATE: DATE: 12-16-14 0 -- 7 **10(:¢8532 0. QUESTIONS TO BE ANSWERED FROM THE PROPOSAL 1. If we are to pay for the delivery, what will be the cost and who is responsible for loss or damage in transit? Answer: The cost per shipment is $50/trip or $100 total ($50 to Attachment: 12-22-14 Bid- Microtilm -Circuit Clerk (2012 : Bid Opening-Document Imaging) drive down to Christian County, $50 to bring the records back to Kansas City). American Micro is responsible for the loss or damage of records in transit. American Micro has valuable papers insurance to cover the cost should anything happen. Valuable Papers Insurance can be provided if needed. In 54 years of business, we have never had a problem transporting the records to or from our omces. 2. Are you insured against damage or loss? Answer: Yes, we have Valuable Papers Insurance should records get damaged or lost. In the 54 years of business, we have not had J to use this insurance for our clients records. 3. Are your vendor personnel insured during scanning conducted at your site? Answer: Yes, the personnel at American Micro must sign confidentiality statements before they are hired. American Micro scans and microfilms multiple types of confidential information including medical records, student records, and financial documents. 4. What type of security do you have at your facility? Answer: American Micro has 3 entrances to our facility. The front door is unlocked during normal business hours. Upon entering the front door, the second door has a 3 digit pass code before entering. This is the same as the entrance from the back of the building. All guests are required to sign-in and sign a confidentiality agreement American Micro also has 34 security cameras that monitor the property and employees. 0 8 Packet Pg. 14 i -l?*gis 0 5. What systems are in place to protect our files from theft, fire, or other natural disasters? Answer: As mentioned above, the 3 entrances all require the correct pass code before entering. American Micro has 34 security cameras to monitor the property and employees to guard against theft. When boxes enter our facility, they are stacked on 6 Inch pallets. This keeps them offthe floor should we have a flood or any other type of natural disasters. American Micro also puts plastic /1......,......... ...-....-I-. w.u- illibiwillill -will.ui, uigin .w I L . L.NU Wptilling-WUL;UllitmL 111121jll]LU covering over the pallets of boxes. In case there is a fire, the plastic should help protect the boxes from water penetration. We have 20 fire extinguishers that are check every year. The last check for our extinguishers was April, 2012 by Keller Fire and Safety. In addition to the fire extinguishers, American Micro has an alarm system that will call 911 first and each administratofs cell phone numbers second should a fire occur. In case of a tornado, American Micro stores these boxes a concrete warehouse. All records are scanned first and then outputted to microfilm. We do this for two reasons. First, by using the scanners, we can scan this information in efficiently than using microfilm cameras. Second, 0 everything that is scanned is saved to our server and backed up. So, should a natural disaster occur, we have a backup of the files that had been scanned so far. 6. What reduction ratio do you plan to use for our collection? Answer: American Micro will make sure the reduction ratio on the microfilm will be adequate with the equipment Christian County Circuit Clerk has. Typically for Circuit Clerks who have "legal size- files, we use a 32x reduction on the microfilm. The proposal did not mention a diazo copy of the microfilm to be stored and used in the courthouse. American Micro will create one (1) copy of the microfilm and.this copy is sent to the Secretary of State's Office for storage. 7. The documents are possibly an equal ratio of 8.5xll and 8.5x14. When we print the documents out, will they all print on 8.5xll paper? Answer: Yes 0 9 - ip@ketifgh!€ 1 2.4584 0 The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all terms and conditions, requirements, and specifications ofthis original invitation to proposal. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between theAllaunment: tz-zz-14 13:a- MIcron[m -UIrcult Clerk (2012 : Bid Opening-Document Imaging)· vendor and Christian County. Signature required below confirming understanding ofthis statement. Doing Business as *BA) Name Legal Name of Entity/Individual Filed with IRS forthis Tax ID No. American Micro Company Mailing Address IRS Form 1099 Mailing Addtuss 1933 Troost City, State, Zip Code City, State, Zip Code Kansas City, MO 64108 Contact Person Email Address Daniel K Boyd dboyd@americanmicrokc.com Phone number - -- - ---- - --- - -- --- -*FaX natiiber- - --- - ·- - + - - 816-221-0123 816-221-2458 Authorized Signature Date 12-16-14 Printed Name Title Account Executive All prices and notations must be.in ink or typewritten. No erasure permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing proposal, Provide four (4) copies of the proposal and one (1) original. An electronic version of the proposal in PDF CD format should also be provided. Page 3 of 14 D #aq!91 Pgt 16 ! 2141 Section C - Proposal (to be attached with your proposal) I certify that with regard to the Request for Proposals (RFP) for document imaging services issued by the Christia County Commission office: • I have read the RFP. • I have contacted appropriate staff members regarding any need for clarifications. • I am entitled to represent the above named company to submit the following fee proposal. • All information presented in the Proposal, and the References Sheet (Section D) is true and accurate. F. • The Vendor can and will provide the services and do the work as described in Section B, Preliminary Scol of Work if selected to do so. I understand that the fee amount presented in our proposal will not necessarily be the final contractual fee amour and that the fee amount to be included in the agreement between the Vendor and Christian County will be g negotiated based on a final scope of work. 9 4 4 i Ca /1. M icro - -L_ Company Name Q Signed by D-dted -- 0 9 Page 12 of 13 Packet Pg. 17 Christian County Commission 100 West Church St, Room 100 Ozark MO 65721 October Term http://ChristianCoung,MO.iqm2.com 4·oF Ot,lill' - Minutes - Monday, December 29, 2014 8:45 AM The Christian County Courthouse L Convene The meeting was called to order at 8:45 AM by Presiding Commissioner Lou Lapaglia Attendee,Na-me 1 , 1 " ' 4 - _iTitle Status Arrived Lou Lapaglia Presiding Commissioner Present Ray Weter Eastern Commissioner Present Bill Barnett Western Commissioner Present Cheryl Mitchell Assistant Present Julia Maples Administrative Assisstant Present Norma Ryan Chief Deputy County Clerk Present II. Agenda Motion/Vote - 8:45 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. The Commission met to approve any minutes or financials. There are no minutes to approve. There are two court orders 12-29-14-02 in 125,150.00 to Cole from Building Bond. Court order 12-29-201+01 for cart 120,639.51. Bill made the motion and Ray seconded. RESULT: ADOPTED [UNANIMOUS] SECONDER: 4 Ray Weter, Bill Barnett AYES: Loulapaglia, Ray Wetet, Bill Barnett Motion/Vote - 8:45 AM Kay Brown-County Clerk Minutes & Financials Approval - Approve Minutes & Financials The meeting was attended by Commission Secretary Julia Maples. The Commission met to approve any minutes or financials. Court order 12-29-2014-01 for CART in the amount $120,639.51. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner SECONDER: Ray Weter, Eastern Commissioner 0 AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 8:52 AM Kay Brown-County Clerk 0 October Term Monday, December 29, 2014 845 AM Discussion - Mail-In Election The meeting was attended by Commission Secretary Julia Maples. The Commission met with County Clerk Kay Brown regarding the Mail-in Election for CC and 65. County Clerk Kay Brown presented the Commission with a mail in election results fromt October 28. This is for a community development improvement tax so they are able to develop the property. Commissioner Lapaglia entertained a motion to approve the entering of the mail-in election to the minutes. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weteri Eastern Commissioner SECONDER: Bill Barnett, Western Commissioner AYES: ,· Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:00 AM Danny Gray-Assessor ' Bid Opening - Bid Opening-Ford Explorer /0 The meeting was attended by Commission Secretary Julia Maples. The Commission met with Assessor Danny Gray to open bids for a Ford Explorer. The Commission received 2 bids. One from Campbell Ford and the other from Republic Ford Lincoln. Campbelj Ford bid was for $27,100 for a standard and a XLT is $28,900.- Republic Ford Lincoln was $28,712 after government price conc7ession. $26,715 for a base. Assessor Danny Gray wants to buy the base vehicle and would like to buy it from Campbell Ford for $27,100 for the convienience and the location is in Christian Counw. Bill Barnett suggested that Danny let Campbell Ford know the other bid and get some compensation. Commissioner Lapaglia entertained a motion to accept the bid from Campbell Ford for $27,100 the other bid was $26,715 for the Ford Explorer base. RESULT: ADOPTED [UNANIMOUS] MOVER: Bill Barnett, Western Commissioner b SECONDER: Ray Weter, Eastern Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:15 AM Danny Gray-Assessor 3 Discussion - State Tax Commission Budget The meeting was attended by Commission Secretary Julia Maples, Cl Supervisor Richard Teague and Jim Billedo. 21Page 00 October Term Monday, December 29, 2014 8:45 AM The Commission met with Assessor Danny Gray regarding the State Tax Commission Budget. Assessor Danny Gray said the money will be $6000 for 2015.$744,550.00 is his budget for 2015 to be submitted to the State Assessor Danny Gray said they have to do this every 2 years. General Revenue has a 91000 kick in that they have never used. In 2016 is when they will be hit. They will lose an 1/8% over 500 million so they will lose $100,000 in 2016. They may pick that up with new assessments over the next two to three years. He has done some things internally to gear down the expenditures. They are holding down on personnel. Ray aiked if they applied the formula today we would be at about 500 million to lose 1/8%. Commissioner Lapaglia entertained a motion to approve the budget of the Assessor for $744.550.00. RESULT: ADOPTED [UNANIMOUS] MOVER: Ray Weter, Eastern Commissioner n SECONDER: Bill Barnett, Western Commissioner AYES: Lou Lapaglia, Ray Weter, Bill Barnett Motion/Vote - 9:30 AM Christian County Commission 0 Discussion - Citizens Tax Force Discussion The meeting was attended by Commission Secretary Julia Maples, Rance Duffy, Todd Weisehan, and Barb Stillings. Lacey Hart arrived late. Brent Young arrived late. Jim Billedo arrived late. Bob Rubino arrived late. John Housely arrived late. Commissioner Lapaglia turned the meeting over to Ray. Ray said he wants to talk about the public building commission. Julia said they are still formed and me6t inithe spring or any time. Ray said we need to have some more citizens involved along with the elected officials and ask the pbc to take up the issue, send them a letter asking them to participate. Lou said if you use the same commission you may need a separate group of people to look at this. The same people that voted for it need to put the tax on. Julia said the pbc was put together to manage the funds coming in fof the building. Since they are there for capital improvements and as a courtesy let them know what we are doing. Bill said when that is paid off after a certain time the board goes away. Bill said we should have a meeting with them and get their input. Take some of them and put them on this committee. Ray said we should send them individual letters and ask them if they would consider joining the committee to explore this. Lou said that Ray's request was to come up with some names for him. Ray said we need to see who the elected officials are that need to be involved. Ray ask for suggestions on what elected officials. Lou said his were outside and Bill said his were also. The elected officials might not be a good idea. Ray said there is going to have to be a connection of some kind. Bill said Ray as the presiding will have to be involved. Ray has a few names. Lou said expediency is 0 important. Ray asked them to individually submit the names to Julia and let her send them a letter. Rance said some of the officials are appointed. Rance said he should be making a presentation along with the sheriff, pa and circuit clerk and EMA so they 31Page L 0 October Term Monday, December 29, 2014 845 AM shouldn't be on the board. He asked how to get the names to Julia. Ray said let Julia get the names and send letters. Ray said to task the committee with interviewing or asking for reports from the sheriff. Barbie ask them to put Dion because he helps her with the Court Security. She feels he needs to have a say. Ray said when we get the committee formed they will tell who they want to hear from. Lacy said to let them know they will have access to the elected officials. Ray said he will not restrict them who they ask to talk to. Barbie suggested Mr. Housely. Ray said to keep the judges involved. Lou said the Judges said they were not considered when the building was done. Julia asked if the commission will establish a cutoff date. Rance asked how many they want on the committee. Rance said you wouldn't want to go past 9. Ray said he is thinking geographically. Bob said use the ambulance district. They have 6 districts geographically and then have a 7th. Ray said they would have to figure out what district they are in. Bob said the County Clerk has that information. Lou said if you want the help from the citizens he suggest you get a good representation from the county with some average Joe citizens to interpret what the county need to go through to get there. Are we going to put a band-aid or think of what to do with 2 judges. Ray said in relation to what Bob said about the ambulance district you may end up with a couple from the same ambulance district. He has 3 that have volunteer and one he.is going to ask. Bill said once you have your cutoff date you will have to pick and choose. Barbie said you may want to have someone from the school district. Ray said you would want to consider a 0 lot of people. Ray explained to John Housley about what they are trying to do about forming the task force. He doesn't know whether to share all the names now or turn them in to Julia. John said he would send the letters and then decide. That way it would be more private. Lou said the newspaper will run it for the next two weeks. Ray said they will get letters to the people they have in mind. Bob asked about all three members submitting names or just the two. Lou said the next plan is the county to send out letters that the commissioners submit. Julia asked if the commission will establish a time limit. Ray said he thinks the last day of January is his thought. Ray is making a motion to send letters to individuals who have indicated an interest or who the commissioner think might be interested and they will accept recommendation or volunteer or applicants until the last day of January. Ray asked John if they need to have an order. John said they need to vote on it when they get the committee selected. RESULT: ADOPTED [UNANIMOUS] MOVER: 1 Ray Weter, Eastern Commissidner SECONDER: Bill Barnett, Western Commidsioner AYES: 1 " Lou Lapaglia, Ray Weter,.Bill Barnett 1 e III. Adjournment The meeting was closed at 9:57 AM 0 41Page 0 October Term Monday, December 29, 2014 845 AM Presiding Commissioner, Lou Lapaglia 406 Ray Vwffer Eastern Commissioner, Ray Weter Western Commissioner, Bill Barnett 0 51Page