i Christian County Colnmission January 04, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 am. on January 4,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: TomHuff, Present. County Clerk Kay Brown is taking tile minutes. Motion/Vote - Approve the December 31, 2009 Revised Minutes Western Commissioner Bill Barnett made a motion to approve the revised minutes for December 31,2009. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Si a rubaugh/ ss ner January 04,2010 1 J -- l - <=0 Uk 21 1. 1 - .2 -m--2 Christian County Commission \- k January 04, 2010 N.\ Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 4,2010 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. Br . 1 Motion/Vote - Approve the December 31, 2009 Revised Minutes f Western Commissioner Bill Barnett made a motion to approve the revised minutes for December 31,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff Cfes), SiARM ures n Jo0 Grubaugh/rfesidnly oun..,ispner r Januan, 04,2010 1 C tr- f +. ' ..&411, Christian County Commission January 07, 2010 Convene lili li Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 7,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County CIerk Kay Brown is taking the minutes. 9:00 a.m. Bid Decision Sheriff's Department Re: Patrol Car Maintenance & Repair The meeting was attended by Commission Secretary Julia Maples. The Commission met with Sheriff Joey Kyle and Captain BrianCathey to review the bids for patrol car maintenance and repair. The Sheriffreviewed all the bids and recommended to the Commission to choose Ozark Tire and Auto for oil changes, brakes and tire mount and balance and repair. Sheriff Kyle also recommended Campbell Ford for the mechanical work. Motion/Vote - Awatd the hejff's Vehicle Repair and Maintenance Eastern Commissioner Tom Hul?Jade a motion to award the oil changes, brakes and tire mount and balance and repair to Ozark Tire and Auto. The mechanical work will be awarded to Campbell Ford. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the January 4, 2010 Minutes Eastern Commissioner Tom Huffmade a motion to approve the January 4, 2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:15 a.m. Judicial Facility - Re: Jail Hot Water Heater The meeting was attended by Commission Secretary Julia Maples. The Commission are making an amendment to the December 28,2009 minutes for the jail hot water. The original hot water heater was $ 28,000.00, but it was brought to the Commission's attention that a hot water heater with a 10 year warranty was available for $ 33,485.00, which would be a better choice. 9:30 a.m. Terri GoodalI- Juvenile Office Re: Employee Holiday Pay The meeting was attended by Commission Secretary Julia Mapies and Treasurer Karen Matthews. The Commission met with Terri Goodall from the Juvenile Office, to request that the probationary period be waved and holiday pay for January 1,2010 be granted for Miranda Davidson. Ms. Davidson has worked twenty months for the County as a part-time employee. On January 1,2010, she moved to full time status. The Commission agreed to wave the probation and allow the accruals and holiday pay since Miranda has worked for the county 20 months at the request of Terri Goodall ofthe Juvenile Office. Ordinance - 01-07-10-01 - Right-of-Way Warranty Deed for Olga Road The Commission signed and approved the Right-of-Way Warranty Deed for Olga Road to transfer additional right-of-way along Olga Road to Common 1 Road District The Grantor is Kevin and Heather Brown. The deed was attested by County Clerk, Kay Brown. January 07,2010 1 -- Ordinance - 01-07-10-02 - Righ6of-Way Warranty Deed for Olga Road The Commission signed and approved the Right-of-Way Warranty Deed for Olga Road to transfer additional right-of-way along Olga Road to Common 1 Road District. The Grantor is Erjc and Rebecca Uchtman. The deed was attested by County Clerk, Kay Brown. 10:00 a.m. Missouri University Extension Office Re: Council Appointment - John Grubaugh The meeting was attended by Commission Secretary Julia Maples. Commissioner Huffrequested that Presiding Commissioner Grubaugh accept the term to serve on Extension Council beginning March 2010. Motion/Vote - Appointment to the University of MO. Extension Council Western Commissioner Bill Barnett made a motion to appoint Presiding Commissioner John Grubaugh to the University Missouri Extension Council for term beginning March 2010. Tom Huffseconded the motion, The motion passed by vote: John Grubaugh ('yes), Bill Barnett (Yes), Tom Huff (Yes). S' tures Grubaugli*•relding (=mmieoner January 07,2010 2 4§., 1.6/.al 4 ' 5,0.6 1 . 4C 11 t. Christian County Commission January 11, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on January 11,2010 at the County Commission Office. Attendance: John Grubaugh, Present: BifI Barnett, Present: Tom Huff, Present, County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening for Sheriff's Department Re: Record Management System The meeting was attended by Commission Secretary Cindy Childress, Sheriff Joey Kyle, Captain Brian Cathey, Resource Management Administrator Jim Bresee and Donna Osborn from the Christian County Headliner News. The Commission received one bid for the Sheriff's Record Management System from the following company: CODY Systems TotaI bid is $ 142,581.91 for the record management system which includes training services . There is an annual Licensed Software Support fee of $ 15,946.14. The Sheriff will review the bid and schedule a decision meeting for Thursday, the 2lst day of January, 2010. 9:15 a.m. Bid Opening for Sheriff's Department Re: SUV The meeting was attended by Commission Secretary Cindy Childress, Resource Management Administrator Jim Bresee and Donna Osborn ofthe Christian County Headliner News. The Commission received one bid from Campbell Ford for the Sheriff's SUV. Sheriff Kyle and Captain Cathey reviewed the bid. 2010 Explorer 4-door SUV S 24,443.00 Motion/Vote - Award the Sheriff's SUV Eastern Commissioner Tom Huffmade a motion to award the Sheriff's SUV 2010 Explorer 4-door to Campbell Ford for the cost of $ 24,443.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:30 a.m. SheriffJoey Kyle Re: Department PayrolI Issue The meeting was attended by Commission Secretary Cindy Childress, Chief Payroll Clerk Tom Lawson, Resource Management Administrator Jim Bresee and Treasurer Karen Matthews and Donna Osborn from the Christian County Headliner News . The Commission met with Sheriff Joey Kyle and Captain Brian Cathey to discuss making payroll retroactive for the new corporals, E-911 Director, and Christine Berryman. Christine Berryman had a step increase from probationary to full time status. The title changes did not result in pay increases until weeks after the promotion. The Sheriff would like to rectify the problem by paying the hours worked under the new positions when there is money available through attrition to compensate these employees. Motion/Vote - Compensate Sheriff's Employees Appropriately Western Commissioner Bill Barnett made a motion to compensate the new cori)orals, IE-911 Director, and January 11,2010 1 ¥..1 . 9 f. '2 two Dispatchers retroactive pay for the hours they worked in their new positions. This funding will be derived from a position that becomes vacant in the Sheriff's office. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. County Clerk Kay Brown Re: Billings Special Court Order Tax Levy The meeting was attended by Commission Secretary Cindy Childress. The Commission received a court order from the County Clerk to place the Billings tax levy on the April 2010 banot. The Commission signed the court order and it was attested by County Clerk Kay Brown. Court Order - 01-11-10-01 - Christian County Commission Minutes Janualy2010 SUBJECT: Call Election: Billings Special Road Djstrict Tax Levy Commissioner BIN Barnett moved that the County Commission of the County of Christian accept a petition which reads to wit We, the undersigned, resident qualified voters and taxpayers of Billings Special Road District, in Christian County, Missouri, hereby petition the County Court of Christian County, Missouri, to cal a special election within and for said road district for the purpose of submitting to the qualified voters of sajd road district ihe proposition of voting for or against a special tax levy of thirty-five cents (.35) on the one hundred dollar ($100) assessed valuation of said road district, for general road purposes in the said district. Said special levy to be in excess of the regular tax levy for road purposes [evied by the County Court, and to be voted for a period of four years. Said Commission also accepts from the County Cferk and Election Authority of Christian County the following cenjfjcation: 1, Kay Brown, County Clerk and Elecijon Authority within and for the Counw of Christian, State of Missouri, hereby certify that the attached Petition contains the names of at leastten (10) registered voters who are qualified to vote in the Billjngs Spedal Road Distrjct Kay Brown County Clerk and Election Authority within and for the County of , I Christian, State of Missouri In that said Petition meets the requirements set fofth in Chapter 137.565, RSMo., the County Commission hereby orders an election to be held in the Billings Special Road District and conducted by the County Clerk on Tuesday, the 6th day of Aprn, 2010, in accordance with the provisions of Chapter 115 RSMo. Be it further ordered that the Commission adopts the Notice of Election and Sample Ballot to be printed in substantially the following form: NOTICE OF ELECTION Notice is hereby given to the qualified voters of the Billings Speciat Road District that the County Commission of the County of Christian has called an election to be held in said District on Tuesday, the sixth day of April, 2010, between the hours of six o'clock a.m. and seven o'clock p.m. on said day for the purpose of voting on the levy of an additional thinrfive cents (.35) on the $100.00 assessed valuation as finally equanzed for a period of four (4) years. The ballots to be used at said election shal] be jn substantially the form as set forth in the following sample ballot OFFICIAL BALLOT BILLINGS SPECIAL ROAD D]STRICT OF CHRISTIAN COUNTY, MISSOURI Tuesday, April 6, 2010 January 11,2010 2 A¢ 4 . I et **410'I I 'r V Kie' : i. PROPOSITION Shall the Billings Special Road District of Christian County, Missouri, levy an additional tax rate of thirtrfive cents (.35) on the hundred dollars ($100.00) valuation, for a period of four (4) years? Commissioner Tom Huff seconded the motion. Motion passes unanimously. Order No. 01-11-10-01 Call Election: Bilings Special Road District Tax Levy 01-11-2010 John Grubaugh, Presiding Commissioner Bill Barnett, Western Commissioner Tom Huff, Eastern Commissioner Attested By: Kay Brown, Christian County Clerk i 4 2 Motion/Vote - Approve the January 7th, 2010 Revised Minutes Eastern Commissioner Tom Huffmade a motion to approve the January 7th, 2010 revised minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1 COURT ORDER STATE OF MISSOURI 1 } SS. COUNTY OF CHRISTIAN January Term, 2010 ·+ 1 - 1 -I In the Christian County Commission of said County, on the 7th, day of January 2010, the following, among other proceedings, were had, viz: THE TREASURER lS HEREBY ORDERED TO TRANSFER THE SUM OF $ 283,132.47 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 87,714.44 COMMON ROAD #2 $ 86,043.96 BILLINGS SPECIAL $ 30,493.37 GARRISON SPECIAL $ 6,285.54 OZARK SPECIAL $ 24,632.52 SELMORE SPECIAL $ 9,739.76 S. SPARTA SPECIAL $ 2,972.89 STONESHIRE SPECIAL $ 1,727.11 CITIES CITY OF BILLINGS $ 3,369.28 CITY OF CLEVER $ 2,010.24 CITY OF FREMONT HILLS $ 1,019.28 CITY OF NIXA $ 12,457.83 CITY OF OZARK $ 13,165.65 January 11,2010 3 L .. CITY OF SPARTA $ 1,500.60 Siatres _/ 11 R J0 GrubaughTPiegiAm6'colirrilissiter t j January 11,2010 4 ·· *de . r,24» I 1' 1 h v Christian County Commission January 14, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:15 a.m. on January 14,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 01-14-10-01 - Right-of-Way Warranty Deed for Jace Road - The Commission and the Billings Special Road District approved and signed the Conveyance of Right-of-Way for Jace Road to transfer additional right-of-way to Billings Special Road. The grantors are Ralph E. Kleier and Kathleen Kleier. The conveyance was attested by County Clerk Kay Brown. ' 9:30 a.m. Bid Opening'County Clerk Re: Voter Registration Canvassing The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee, and Rick Fay ofEdward J. Rice and Company and Kennon Lamb of Computech Mailing. The Commission opened bids for the County Clerk's Voter registration county canvass in the following order: Computech Mailing - SO.45 + postage- based on the quantity of 48,000 pieces with postage at $ 0.17 would be 48,000 x.215 = $ 10,320.00 for the canvass. The second confirmation mailing was not included in the bid. Edward Rice Company Inc.- Imaging and mailing only = $ 0.074 per piece x 48,472 pieces = $ 3,586.93 r Non-Profit Postage Only = $ 0.14 per piece x 48,47 pieces = $ 6.786.08 Total Cost for Canvass (total cost per piece .21) $10,373 .01 Confirmation Mailing for approximately 1,000 pieces to be mailed: Imaging and Mailing only @ $0.20 per peice x 1,000 pcs = $ 200.00 First Class Postage only @ $ 0.257 per piece x 1,000 pieces = $ 257.00 t Total Cost for confirmation mailing (per piece $0.46) = $ 457.00 Ozark Mailing Service bid the canvass only at $ 0.18 per piece. The second confirmation maiting was not included in the bid. Motion/Vote - County 2010 Voter Registration Canvass Bid Decision Meeting Eastern Commissioner Tom Huffmade a motion to extend the bid decision for the countywide voter registration canvass to 1:30 p.m. today. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the January 11, 2010 Minutes Eastern Commissioner Tom Huffmade a motion to accept the January 11th, 2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:45 a.m. Intergovernmental Agreement-Greene County Re: Building Inspector January 14,2010 1 ht 17 ·· art....: i re> \ The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Donna Osborn of the Christian County Headliner News. The Commission signed the intergovernmental agreement with Greene County to provide building inspections. The document was attested by County Clerk, Kay Brown. This agreement begins on January 14,2010 and has no expiration date. Motion/Vote - Award r Western Commissioner Bill Barnett made a motion to award the bid for the county voter registration cards and the Edward J. Rice canvass because they met the specifications tom seconded it Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No Meetings For January 18, 2010 The courthouse will be closed on Monday, the 18th day of January 2010, in observance of Martin Luther King Jr. Day. , Sg atures/\ rKAL t £QWF'Yehiding Comr#sioner 1 January 14,2010 + 2 1 ,-1 47 t 4, .lili \ Christian County Commission January 21, 2010 Convene Presiding Commissioner John Grnbaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 21,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. County Clerk, Kay Brown is taking the minutes. 9:00 a.m Bid Decision - Sheriff Joey Kyle Re: Records Management System The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huffmet with Captain Brian Cathey and BIanca Mallonee from the Sheriff's Department and Fred Johnston of Cody Computer Services, Inc. to review the bid for the records management system. This system will be enable the Sheriff's department to share information with other counties and the state. Captain Brian Cathey made the recommendation to award the records management system to Cody Computer Services, Inc. The Commission will send the information to the County Counselor for his review. The system can be installed within 90 days after the agreement is signed. Motion/Vote - Award the Sheriff's Record Management Eastern Commissioner Tom Huffmade a motion to award the Sheriff's Record Management to Cody Computer Services, Inc. pending the approval of County Counselor, John Housley. The total project cost is $ 142,581.91. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (AbsenO, Tom Huff (Yes). 9:15 a.m. County Auditor Sam Yarnell Re: Sign 2010 Budget The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huff signed the budget presented by County Auditor Sam Yarnell. Western Commissioner Bill Barnett was absent and will sign the budget when he returns to work. 9:30 a.m. County Clerk Kay Brown Re: Records Destruction Request The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huffreviewed the records to be destroyed in the County Clerk's office. The following documents will be destroyed according to the Secretary of State retention schedule: 2010 County Clerk's Ddstruction List Stormzand Insurance 7/6/1984 2002-2003 Insurance from Banta-Benham & Associates (Savers Property & Casualty) 2001-2001 Insurance - Banta-Benham (Savers Property & Casualty) 2003-2004 Insurance- Banta Benham (Meadowbrook Insurance Group) 028.009 - keep twenty-two months and destroy 2003- 2008 Declaration of Candidacy for Ambulance District #3 2003 - Ambulance District #4 2003 -Ambulance District #1 January 21, 2010 1 1 - 0 2003 - Ami)ulance District # 6 2003 - Ambulance District #1 1992 -Oath of Office Ambulance Dist. #4 1994 - Oath of Office Ambulance Dist. #6 1991 - Oath of Office Ambulance Dist. # 3 2006 - Appointment to E-911 Board 2000 - Appointment to Ambulance Dist. #3 1998 - Appointment to Ambulance Dist. #4 2005 - Appointment to E-911 Board 2004 - Appointment to E-911 Board 2003 - Appointment to E-911 Board 2006- Appointment to E-911 Board 2000- Copy ofthe Title Cheverolet 2000 1988 - Copy of the Title Cheverolet 1988 1995 - Copy ofthe Title Oldsmobile Ciera 2003 - Commercial Policy Change Request Statement of Committee Organization 1993 - Statement of Committee Organization- Citizens for Adequate Parks 1993 - Citizens Against More Government Control 1993 - People for Planned Progress Social Services Agreements for: 1985,1986,1987,1989,1990,1991,1997,1988, 1993,1994,1984,- Invoices from 1977-1980 Quarterly Assessment Reimbursement 10/01/2002 - 12/31/2002, 1/1/2003 -3/31/2003,4/1/2003- 7/31/2003,7/1/2003 - 980/2003, 10/01/2003 - 12/31/2003,1/1/2004 - 3/31/2004, 4/1/2004 - 6/30/2004, 7/1/2004- 9/30/2004,9/31/2004 - 12/31/2004, 10/1/2004 -12/31/2004,1/1/2005- 3/31/2005,4/1/2005- 6/30/2005, 10/01/2005 - 12/31/2005,7/1/2005- 9/30/2005, 028.005 Petitions 2006 Petition Ozark Fire District 2006 Recall Petition Ozark Fire Protection District 2005 Ozark Fire Protection District 1986 Petition for Handicap Fund to be created 2003 Expired Lease Agreement with Fleet Capital Leasing for Clerk's Computers PSE Title II D Records of Employees for the years: 1979,1980,1981, Certificate of Insurance for Companies that contracted with the County Clever Stone Company - 8/01/1998 - 8/01/1999, 8/01/01 -8/01/02,8/01/2002 - 8/01/2003 ' GTE/Verizon Midwest - 7/13/1993 - 7/13/1994,1/19/2001 - 1/19/2002, 1/19/1994 - 4/27/2001, Classic Communications - 2/1/1996 - 2/1/1997,2/1/1998 - 2/1/1999, Joe Warren - 8/2/1990 - 8/2/1990 - 8/2/1991,, 10/09/1998 - 10/09/1999, S & H Excavating & Backhoe Services, Inc. 7/31/98 -7/31/99, Tom Huff Asphalt & Scaling, Inc. 5/29/1999 - 5/29/2000, January 21,2010 2 421 9, Il t Vaught & Co. Paving 5/19/1998 - 5/19/1999, Classic Cable 2/1/2000 - 2/1/2001, 2/02/2001 - 2/01/2002, Joe's Machine & Welding 8/02/2000 - 8/02/2001, Universal Cable r 2/1/1997 - 2/1/1998, Joe Greene Construction Co. Inc. - 4/5/1995 -4/5/1996 Progressive Plumbing 10/11/1996 -10/10/1977, M Square Construction Co. Inc.- 7/19/1983 - 7/18/1984,7/18/1985 - 7/18/1986, 7/18/1989 - 7/18/1990,7/18/1990- 7/18/1991,7/18/1991 - 7/18/1992,7/18/1993 - 7/18/1994,7/18/1994 - 7/18/1995,4/6/1995 - 4/6/1996, 4/6/1996 - 4/6/1997, W.K. Communications Inc. - 10/19/1988 - 10/19/1989,10/19/1990 - 10/19/1991, 10/19/1994 - 10/19/1995, Burk Bridge Company Inc. - 2/4/1994 -2/4/1995, Signs, Banners, & Lettering Company 1/7/1994 -1/7/1995, Cooley's Heating and Plumbing - 3/9/1993 - 3/9/1994, Cowart's Construction Company, Inc. 2/6/19990 -2/6/1991, Butterfield Construction Company, Inc. 8/1/1989 - 8/1/1990, Arthur Dean Adams- 1/1/1989 - 1281/1992, Jon Sumners Co., Inc. - 6/10/I985 - 6/10/1986, Viebrock Construction and Equipment - 7/1/1985 - 7/1/1986,6/1/1988 - 6/1/1989, Burnup & Sims Comtec Inc. - Performance bond 3/20/1986 Muilenberg Excavation - 5/29/1985 - 5/29/1986, General Contractors, Inc. - 1/1/1984 - 1/1/1985, 5/31/1985 -5/31/1986, 5/31/1986 - 5/31/1987, George Kiser & Son, Inc. - Performance Bond 6/21/1983 Missouri Gas Energy Bond - 6/12/1996 2002 -2004 Campaign Financial Disclosure Quarterly reports 2008 February Presidential Election Voted Ballots 2004 and 2005 Payroll data 2003 and 2005 Assessment Sheets 2007 Collector Monthly Reports 2004,2005,2006 Check Registers 1998-2000 Treasurer Report 2004 Moved out of County, Deceased, Change of Address and Duplicates Motion/Vote - Approve the January 14, 2010 Minutes Eastern Commissiong Tom Huffmade a motion to approve the January 14,2010 minutes John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). 1:30 p.m. County Prosecutor Ron Cleek Re: Domestic Violence Grant Discussion The meeting was attended Cbmmission Secretary Julia Maples and Donna Osborn ofthe Christian County Headliner Newspaper. The Commission met with Prosecuting Attorney Ron Cteek and Kathee Baird to discuss grants for domestic violence . Prosecuting Attorney Cleek said that the number of domestic violence cases have increased and a January 21, 2010 3 f % 4 05 victim advocate is needed. Ms. Baird would be writing grants to obtain funding that would provide educational programs and her salaty. There is a grant writing class in Jefferson City that Mr. Cleek would like for Ms. Baird to attend. Mr. Cleek is requesting that Ms. Baird be hired at $ 10.00 an hour and paid through his budgeted funds until the grant money is available. A meeting is scheduled for Monday, the 25th of January, 2010 for further discussion. 2:00 p.m. Frank Miller (MODOT) and Spencer Jones (G.R.E.) Re: Cost Share Program Information The meeting was attended by Commission Secretary Julia Maples, Bob Atchley Planning and Zoning Director, Todd Wiesenhan Senior Planner for Planning and Zoning and Donna Osborn ofthe Christian County Headliner Newspaper. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huffmet with Frank Miller from MODOT and Spencer Jones and Paula Brookeshire from Great River Engineering to discuss a cost share program to fund Highway projects. Mr. Miller said there are cost share programs in the district and statewide cost share programs that are very competitive. He said funding for road projects have greatly diminished, the main focus is bridges. Mr. Jones would like to identify a funding source and work together with MODOT ifthere.is a second economic stimulus package. Ms. Brookeshire stated that surveyors are out on the CC/J/NN highway and have some traffic count. Mr. Jones presented the amended logo ofthe Route eC/J/NN which include the names ofall the partners participating in the project. i f COURT ORDER ' STATE OF MISSOURI }SS COUNTY OF CHRISTIAN January Term, 2010 In the Christian County Commission of said County, on the 21st day of January 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 102,879.16 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,431.87 ROAD DISTRICTS COMMON ROAD #1 $ 30,728.98 COMMON ROAD #2 $ 30,151.83 BILLINGS SPECIAL ' $ 10,677.31 GARRISON SPECIAL $ 2,203.67 OZARK SPECIAL $ 8,631.05 SELMORE SPECIAL $ 3,410.44 S. SPARTA SPECIAL ' $ 1,040.62 STONESHIRE SPECIAL $ 603.39 *natures ct) 11 < 48P drubaugh/kestifit;b Comniission January 21, 2010 4 emu ' Christian County Commission ! January 25, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on January 25,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Prosecuting Attorney Ron Cleek Re: Grant Discussion Continuation The meeting was attended by Commission Secretary Julia Maples and Recorder Roy Meadows. The Commission met with Prosecuting Attorney Ron Cleek to discuss pursuing domestic violence grants. The grants would provide funding for a victim advocate and an additional assistant prosecutor. Mr. Cleek is requesting the Commission's support to pursue obtaining grant funds. Mr. Cleek will use his check fund to pay for Ms. Baird to attend agrant writing seminar in Jefferson City. The Commission are in support ofhis seeking grants but would like to review the grant application prior to signing it. Motion/Vote - Approve the January 21, 2010 Minutes Eastern Commissioner Tom Huffmade a motion to approve the January 21,2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Signatures 41 P John GE-Ri3-h/PresididifCommissioner January 25,2010 1 4.-- e .1 . 0 trA Christian County Commission January 28, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 28, 2010 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: TomHuff, Present. County Clerk KayBrown is taking the minutes. 9:00 a.m. Sheriff Joey Kyle Re: Position Change Discussion The Sheriff canceled the meeting and will reschedule the meeting. 9:15 a.m. Possible Weather Emergency Discussion- Friday's Expected Severe . Weather i .. Eastern Commissioner Tom Huff and Western Commissioner Bill Barnett discussed the pending weather conditions that could make travel dangerous for the county employees. The Commission will draft a letter to be sent to all the county officbs to make their own decision regarding their employees attending work . The court house will be open on Friday. COURT ORDER , STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN' January 2010 Term, In the Christian County Commission of said County, on the 28th day of January 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FROM BUILDING BOND TO THE FOLLOWING: COLE (Leaving a balance of $ 800,000.00) Motion/Vote - Approve the January 25, 2010 Minutes Eastern Commissioner Tom Huffmade a motion to approve the January 25,2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). sAn,tures ap ,3 A John\G¥613Eigh/Rasidino Oetinmisner January 28, 2010 1 X. eb t Christian County Commission February 01, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 1,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk Kay Brown is taking the minutes. Motion/Vote - January 28, 2010 Minutes Approved Eastern Commissioner Tom Huffmade a motion to approve the January 28th, 2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff' Cyes). No Meetings Scheduled for February 4, 2010 The County Commission will attend the Missouri Association of Counties Conference from February 3 through February 5,2010. There be no meetings scheduled for Februaly 4,2010. Bignaptres rQ ) ) th/45*CoMmis*ner Februmy 01,·20·10.- 2 - 1 f.. .. f 4 A f Christian County Commission February 08, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on Februaly 8, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. Ordinance - 02-08-10-01 - Right-of-Way Warranty Deed Holder Road Presiding Commissioner Grubaugh and Western Commissioner Barnett signed and approve the Right-of-Way Warranty Deed for Holder Road to transfer additional right-of-way along Holder Road to Common It Road District. The grantor is Victoria L. Baggett. The Deed was attested by County Clerk Kay Brown. Ordinance - 02-08-10-02 - Right-of-Way Warranty Deed Shelvin Rock Road-0 Presiding Commissioner Grubaugh and Western Commissioner Barnett signed and approved the Right-of-Way Warranty Deed for Shelvin Rock Road to transfer additional right-of-way along Shelvin Rock Road to Common 11 Road District. The Grantors are Patrick L. McGuire and Carol J. McGuire. The Deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the February 1, 2010 Minutes Western Commissioner Bill Barnett made a motion to approve the February 1,2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Glen Pace Human Resource Administrator Re: Employee Manual Updates The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Matthews, Common 2 Road District Supervisor Brent Young, Sheriff Kyle, Captain Brian Cathey and Blanca Mallone. Bob Rubino attended later in the meeting. The Commission met with Glen Pace to review the employee manual updates. Mr. Pace presented the following modifications to the policy manual: " In departments working 24-hour, 7 day arrangements, Holidays must be taken in full-day increments in relation to the time earned. Holidays not taken within 90 calendar days ofthe actual date of the holiday shall be lost. To ease in scheduling, holidays may be taken early only so long as used within the same pay period. If an employee resigns and has unused holiday hours, those hours become part of the banked benefit hours (not to exceed 56 total hours). " Bereavement Leave: "Add the word "child" to the list of relatives covered. In the last paragraph ofthe section, insert the phrase "For auditing purposes and ...." Add this sentence: Obituary information may be requested to establish eligibility. February 08,2010 1 1 ,, Motion/Vote - Employee Manual Holiday Time Modified Western Commissioner Bill Barnett made a motion to modify the employee manual, at the request ofthe Sheriff, the section on "Holiday" to be "In departments working 24-hour, 7 day arrangements, Holidays must be taken in full-day increments in relation to the time earned. Holidays not taken within 90 calendar days ofthe actual date ofthe holiday shall be lost. To ease in scheduling, holidays may be taken early only so long as used within the same pay period. If an employee resigns and has unused holiday hours, those hours become part of the banked benefit hours (not to exceed 56 total hours). " John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (AbsenO. Motion/Vote - Bereavement Leave in Employee Manual Modified Western Commissioner Bill Barnett made a motion to modify the bereavement section to include "child" and to include "For auditing purposes, obituary information may be requested to establish eligibility." John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. Motion/Vote - Effective Date of Modifications to Employee Manual Western Commissioner Bill Barnett made a motion to have an effective date for the modifications to the employee manual begin on February 9,2010. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 10:30 a.m. IntergovernmnetaI Agreement Signing Re: Fremont Hills Police Services The meeting was attended by Commission Secretary Cindy Childress, Planning and Zoning Senior Planner Todd Wiesenhan, Treasurer Karen Matthews, Captain Brian Cathey, Recorder Roy Meadows, Deputy Recorder Linda Essick, Lou Lapaglia, Bob Rubino, and Donna Osborn ofthe Christian County Headliner News. The Commission met with Sheriff Kyle and County Counselor John Housley to sign an intergovernmental agreement for the County to provide police services to Fremont Hills. This agreement is in effect on February 8th, 2010. 10:35 a.m. John HousIey, Count Counselor Re: Information on County First Class Status The meeting was attended by Commission Secretary Cindy Childress, Planning and Zoning Senior Planner Todd Wiesenhan, Treasurer Karen Matthews, Captain Brian Cathey, Recorder Roy Meadows, Deputy Recorder Linda Essick, Lou Lapaglia, Bob Rubino, and Donna Osborn of the Christian County Headliner News. Collector Nichols later attended the meeting. The Commission met with County Counselor John Housley to review the statutes that pertain to Christian County becoming first class January 1,2011. According to Mr. Housley each office holder may have slightly different duties. There will be a new position created for a County Highway Engineer. The County Surveyor position will be eliminated and the County Highway Engineer will take the additional duties of surveyor. The County Highway Administrator is appointed and bonded and will serve as the Chief Officer over highways, bridges, supervise ali road construction and surveys. Another position that could change is the County Coroner. First class county's have the option ofretaining the Coroner or to appoint a medical examiner. The medical examiner must be a licensed physician. According to Mr. Housley the salary, facility and medical equipment to perform autopsy can be very expensive. The Commission will need to make a decision regarding the County Coroner's position or to appoint and employ a medical examiner within the first year after obtaining first class status. February 08,2010 2 4 4 A question was asked ifthe County's Special Road Districts would continue. Mr. Housley stated that special road districts that were formed prior to 1989 will remain. A question was asked if several counties could do an intergovernmental agreement to share in the cost of employing a medical examiner? Treasurer Karen Matthews asked about the $20,000.00 pay increase that the Presiding Commissioner would receive for going first class and wouldn't the Associate Commissioners also increase by $ 20,000.00? Mr. Housley wasn't sure and would do some more research. 11:00 a.m. John HousIey, County Counselor & Planning and Zoning Re: Riverdowns West Issue The meeting was attended by Commission Secretary Cindy Childress, Treasurer Karen Matthews, Captain Brian Cathey, Recorder Roy Meadows, Deputy Recorder Linda Essick, Lou Lapaglia, Bob Rubino, and Donna Osborn of the Christian County Headliner News. Roy Hotand Greene County Representative ofthe Upper White River Basin Watershed Improvement District, Mr. Chad Zickefouse, Dave Casaletto ofthe Table Rock Lake Water Quality. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with County Counselor John Housley, Resource Management Administrator Jim Bresee, Planning and Zoning Department Administrator Bob Atchley, and Senior Planner Todd Wiesenhan to discuss the Riverdowns West sewer problems. Mr. Bresee presented the different options available for the sewer problem. The first option would be to connect with the City of Springfield trunk line that is located outside the Rivercutt Golf Course. Option 2: would be for the City ofNixa to provide a sewer system to connect with the Riverdowns West and the estimated cost for that project would be over a million dollars. Option 3: would be to build a North Christian County sewer treatment plant. Option 4: to build a new sewer treatment plant where the current one is located. There are also different financing options such as a Neighborhood Improvement District, grants, possible assistance from DNR or to issue bonds through the Upper White River Partnership. Mr. Holand, and Mr. Bresee will meet with the City of Springfield for more information. 1:30 p.m. Eddie Maples Re: Christian County Farmers Market The meeting was attended by Commission Secretary Cindy Childress, Recorder Roy Meadows, Rita Danieli Board Member oflhe Farmers Market. The Commission met with Eddie Maples and Rita Daniels to discuss signing a document that would give some organization to the Christian County Farmers Market. Presiding Commissioner Grubaugh suggested that Mr. Maples and Ms. Daniels contact Robert Snook who currently oversees the Ozark Farmers Market. #4n,fures ju Grl,baughhaFe[dintmmis*oner February 08,2010 3 rve MEr-TING All ENDE-11'5 Note: \,Yereguest the following information in case we need to contact jou, Thank Nou! Date: Meeting: ,uirdaton 3 (28/4 / 1.-1 r -00-7 y ame (ficase Print) 5Le o rus OQQ \21 -1-ell Nam(flease print) -E.- Ex,z.£ 9,9 . CompangTltle 1 Compang/Title -71;& ji.kiq,43: c.k4„gl.Ji Business /Acid re55 1 ¥.O. 6.0 6,/De *54*4.7-6431 j mo City Ibusiness Address cits 417-739-416 0 Yhone number rhone number 4 e£usalito @. Ivb ul .n€i emaiil address email address Go 6 Atc. A 1.4 11 E./J:Ar<- Name (fl ease print) Name (flease print) CAri,/,·. 1 Qu.t/7 fi € Tl . %:ww boo.*, wut- MOA Compang/Title Compang/Title .business Addrdss Citg Business Address Citj 114-1005- Fbone number 'hone number 60 1-74 42 Rvirlow.,wed·eld,g„Ii,j<.MAd- emilauress emaiil addIress bob olold, 1 43 cAt.·bbe'C...dy "10.,Oy 8 9 6661,4 Name (Mease print) Name (Ilease print) ULOER £4)111 641 6264.*Ir CompanWTitle Compan/Title Busine55 Address Citu Business Address Citg flore numb¥;r fhone number 447117 emailaddress22/,2,"1770 clu,10. COM-1 emaiRaddress / Putil i € Christian County Commission February 11, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 11,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 1 . 9:45 a.m. Christian County Sheriff Joey Kyle Re: Contract Signing Cody Systems Record Management Software The meeting was attended by Commission Secretary Julia Maples. The Sheriff requested to postpone the meeting to 1:30 today due to unexpected events. Motion/Vote - Postpone the Sheriff's Meeting to 1:30 Today Western Commissioner Bill Barnett made a motion to.postpone the Sheriff's Record Management contract signing with Cody Systems till 1:30 today. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bilt Barnett (Yes), Tom Huff (Absent). 10:00 a.m. Great River Associates Spencer Jones Re: Open RFQ For Engineering Services for Riverside Bridge The meeting was attended by Commission Secretary Julia Maples, Planning and Zoning Administrator, Bob Atchley and Senior Planner Todd Wiesenhan. The Commission met with Spencer Jones of Great River Associates to open RFQ's for engineering services for the Riverside Bridge project from the following companies: Sprenkle and Associates, Inc. AFRAM Corporation Harrington & Cortelyou, Inc. Scott Consulting Engineers, P.C. Mathews and Associates, Inc. Toth and Associates from Springfield, Mo. Great River Associates URS Corporation Pam Consulting Engineers, Inc. EFK Moen, LLC. The Commission will take the RFQ's under advisement and make a decision at a later date. 1:30 p.m. Sheriff's Rescheduled 9:45 a.m. Meeting The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with Captain Brian Cathey and signed the contract with Cody Systems to provide records management for the Sheriffthrough the ARRA grant. The contract was attested by County Clerk Kay Brown. , Motion/Vote - Approve the February 8, 2010 Minutes Western Commissioner Bill Barnett made a motion to approve the February 8, 2010 minutes. John Februaty 11,2010 1 Le, Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(AbsenO. COURT ORDER i STATE OF MISSOURI }ss. COUNTY OF CHRISTIAN January Term, 2010 In the Christian County Commission of said County, on the 5th, day ofFebruary 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 246,223.79 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS , t COMMON ROAD #1 $, 76,280.13 COMMON ROAD #2 $ 74,827.41 BILLINGS SPECIAL £ 26,518.30 GARRISON SPECIAL $ 5,466.17 OZARK SPECIAL $1 21,421.47 SELMORE SPECIAL . $ 8,470.10 S. SPARTA SPECIAL $ 2,585.35 STONESHIRE SPECIAL $ 1,501.97 CITIES CITY OF BILLINGS f $ 2,930.06 CITY OF CLEVER $ 1,748.19 CITY OF FREMONT HILLS $ 886.41 CITY OF NIXA $ 10,833.84 CITY OF OZARK , $ 11,449.40 CITY OF SPARTA $ 1,304.99 4:30 p.m. - 6:30 p.m. Route CC/J/NN Highway Scoping Project Re: Public Information Meeting at the Ozark Community Center Spencer Jones of Great River Associates gave a presentation ofthe Route CC/J/NN Highway Scoping Project for the public at the Ozark Community Center. l No Monday Meetings - Courthouse Closed The Courthouse will be closed on Monday, the 15th day of February, in observance ofPresidents Day. No Meetings Scheduled The Commission have no meetings scheduled for Thursday, February 18, 2010. Siares A A t fl TLb/. Joho/Grubaughnesfaing colinnil:pfier- February 11,2010 2 Christian County Commission February 22, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:15 a.m. on February 22,2010 at'the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff,*Absent.County Clerk Kay Brown is taking the minutes. 9:15 a.m. Trevor Croley-Croley Insurance Re: Policy Amendment The meeting was attended by Commission Secretary Cindy Childress and Common 2 Road District Supervisor Brent Young. Trevor Croley scheduled a meeting with the County Commission to deal with different issues concerning health insurance. 9:30 a.m. Glen-Pace Human Resources Re: Special Emergency Call-Outs Discussion The meeting was attended by Commission Secretary Cindy Childress, Chief Deputy Clerk Norma Ryan, Common 2 Road District Supervisor Brent Young and Scott Grider, Common 1 Road District Supervisor Allen Moss and Rusty Morrison, Commission Secretary Julia Maples, and Treasurer Karen Matthews. Auditor Sam Yarnell entered the meeting later. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with Glenn Pace and representatives of the road barns to discuss certain time issues. After discussion, Glen Pace was going to write an amendment to the policy handbook to define emergency call out and how employees are to be compensated. t 1 r StgnM ures tilrYZA "'LIBDIvtng Cbin'80Sloner i 1 February 22,2010 1 T Christian County Commission i February 25,2010 Convene * Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 25,2010 at the Board Room. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking minutes. 9:00 a.m. Bid Opening< Re: County Office Supplies The meeting was attended by Commission Secretary Julia Maples and Charlene Gabbard Nixa Office Supply. Presiding Commissioner Grubaugh and Western Commissioner Barnett opened bids for the county office supplies from the following companies: Staples/Corporate Express Springfield Office Supply Office Depot (State Contract) Nixa Office Supply/CB Laser Office Outfitters The Commission will take the bids under advisement and make a decision at a later date. The bids are available in the Commission and the Clerk's Offices. 9:30 a.m. Bid Opening Re: Truck and Tractor Tires for County Road Departments The meeting was attended by Commission Secretary Julia Maples and Don Wilson of Ozarko Tire. Presiding Commissioner Grubaugh and Western Commissioner Barnett opened bid for truck and tractor tires from the following companies: Ozarko Tire Tire Centers. LLC afll Service Call including mileage $ 40.00 $ 45.00 Tire repair for Grader $ 34.00 $ 30.00 Tire repair for Truck $ 25.00 $ 22.00 Dismounting Tire - Grader i $ 14.00 $ 15.00 Dismounting Tire - Truck $ 10.00 $ 11.00 TRAILERS ST225/75R15 $ 63.37 $ 60.00 215/85R16 $ 9328 $ 88.08 235/85R16 $ 90.76 $ 90.88 BROOM P235/75R15 $ 63.27 $ 69.21 PICKUP TRUCKS 1 225/75R1 6 $ 82.16 $ 99.73 Hankook RF 10PLY 245/75R16 $ 93.04 $ 107.59 Hankook RF 10PLY 235/85R16 $ 108.38 $ 103.88 Hankook RF 10PLY 265/70R17 , S 111.52 $ 127.70 Hankook · RF 10PLY February 25,2010 1 fS• ··* $ Ne .4 j . ta .1 4 f ,¢ LP TRUCKS 16 PLY STEER DRIVERS RETREADS STEER DRIVERS RETREADS 1000 R20 $ 326.70 $ 250.44 $ 127.10 $214.11 $ 246.47 $ 145.00 Hankook 11R225 $ 249.00 $ 280.00 $ 127.10 $ 224.44 $ 234.76 $ 145.00 Hankook 315/80R225 $ 350.00 1$425.00 $ 135.6 $ 285.61 -------- EARTH MOVER/OFF ROAD 750RK 14 PLY FRONT --------- $120.69 Hankook IF-19 110X16 SL Front $ 137.65 $ 139.00 Carlisle 11L16 Front $ 65A7 $ 128.00 149R28 Rear i$ 746.53 Call Due to Market 169X30 Rear ; $ 404.77 Call 460/85R34 Rear i $ 1,207.75 Call 36-11X18 Airplane Front ' $ 61.76 Call BACKHOES 195L24 , $ 429.11 $ 399.00 Primex Razor Pack 195L24 $ 662.21 $ 828.00 Micheln XMCL 12X165 L-4+ $ 261.66 ' $ 269.00 12X165 Extra Wall $ 199.83 $ 198.00 GRADERS 1400R24 New 4 799.00 $ 799.00 (Micelm) ($630.00 ifavailable) 1400R24 Retread t$ 487.69 $ 510.00 LOADERS 175 X25 $ 556.12 $ 485.00 175R25 $ 1,140.58 $ 795.00 The Commission will review the bids and make a decision at a iater date. Motion/Vote - Approve the February 22 and February 11,2010 Minutes Western Commissioner Bill Barnett made a motion to approve the revised minutes for February 22nd and 11th, 2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:45 a.m. Bob Kalwat Re: Woods Fork Discussion The meeting was attended by Commission Secretary Julia Maples and the following homeowners from the area: Dallas Killian, Cathy Killian, Scott Killian, and Marilyn Kalwat. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with the Bob Kalwat and the other homeowners that live in the Woods Fork Road area to discuss the low water crossing on Woods Fork. 10:30 Steven Chedotte -PC Net Re: Labor & Service Agreement The meeting was attended by Commission Secretary Julia Maples and Recorder Roy Meadows. Presiding Commissioner Grubaugh and Western Commissioner Barnett met with Steven Chedotte to discuss a price change and the possibility ofthe County signing a maintenance contract for computers, servers and technical support. Ordinance - 02-25-10-01 - Right-of-Way Warranty Deed for Green Road - Presiding Commissioner Grubaugh and Western Commissioner Barnett signed and approved the Right-of-Way Warranty Deed for Green Road to transfer additional right-of-way February 25,2010 I 2 1 -f S » e.. i along Green Road to Common 1 Road District The Grantors are Richard S. Parham and Lisa Parham and Robert S. Parham and Shirley Parham. County Clerk Kay Brown, attested the deed. Ordinance - 2-25-10-02 - Right-of-Way Warranty Deed- Phillips Road Presiding Commissioner Grubaugh and Western Commissioner Barnett signed and approved the Right-of-Way Warranty Deed for Phillips Road to transfer additional right-of-way along Phillips Road to Common 2 Road District The Grantors are Gary Strauss and Amy Strauss Phillips. County Clerk Kay Brown, attested the deed. , i COURT ORDER , STATE OF MISSOURI }SS COUNTY OF CHRISTIAN January Term, 2010 In the Christian County Commission of said County, on the 24th day of February 2010, the following, among other proceedings, w,ere had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 104,089.08 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE ; $ 15,613.36 ROAD DISTRICTS ! COMMON ROAD #1 $ 31,090.37 COMMON ROAD #2 $ 30,506.43 BILLINGS SPECIAL ; $ 10,802.89 GARRISON SPECIAL $ 2,229.59 OZARK SPECIAL $ 8,732.55 SELMORE SPECIAL $ 3,450.55 S. SPARTA SPECIAL $ 1,052.86 STONESHIRE SPECIAL $ 610.48 COURT ORDER STATE OF MISSOURI f } SS. COUNTY OF CHRISTIAN January2010 Term, In the Christian County Commission ofsaid County, on the 25th day of February 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 25,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $ 475,000.00) t COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN January2010 Term, February 25,2010 3 1 ¥. In the Christian County Commission of said County, on the 22nd day ofFebruary 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $ 500,000.00) Sij¥*ures r a hfcling'Comt ne 44 L hr t February 25,2010 4 i 'V t,rl,_ MEETING Al I ENDEE'.5 Note: We request the following information in case we need to contact ijou. Thank gou! Date: 9-'b-4 <3,6 ID Meeting: l,).4 FA It iL=oc f) ALL A-€ / LL pg.Aj ' mari Ln Mil LOCCF Name (M ease print) Name (Flease prnt) Compan/Title Compang/Title Ufdoof F Delt 63& (,00025 0233 e CDo business Address IbusinesS Address Cits 1-4 102 )1LAND/}11 1-417 lardvil46<:. tic..6.9 ,ruc.gr= - 4,9.,Ld,, ./12: .if.) - 426- efi k i./Ct, / L,C,LI- :QL - . /F,k 1%4:c. 5*t,oo\$ AW,n- Y /3-49690/65 1 ept- Compang/Title Compang/Title 5usinessAddress Citg i business Address 00 rhone number fhone number emaiA add|re55 email address •t 1. MEETING All ENDLE.'5 Note: Were*est the following information in case we need to contact gou. Thank Noul Date: 3 1 'b 1 96/ D <:E»--GN™R**:3 ' 9/1,ful_ L.diti Raa.)Sr· Name (flease print) NaLe (11 ease pdnt) 9« Compang/Title CompanWTitle business AJJreaa Citg 1 Business Address Citg rhona number flione number emaidl address emaFlaJAIress 4/ grav, aA-U lamj(I'lease priht) Name Crl ease frint) C om an./Title -ompang/Title business Address Citg business Address (Lit, rhone number rhone number 4,7 -79,1--70Iv emaiiladdiress email address A PL, m,t- -- Name (rl N54> ALA I c f ame (flease pr:n0 22 P 4 z Compang/Title Compan/Title business Address Citg business Address City rhona number rhone number emaiiladd ress emaiil add re55 Christian County Commission March 18,2010 25 i )11 ti Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on March 18, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. r! i 10 L. lic, -1 i 10:00 a.m. Bid Opening Re: Excess Property-Vehicles 1['he meeting wasattended by Commission Secretary Julia Maples Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young, Recorder Roy Meadows ahd Jimj .Bresee Resource Management Administrator. The CommiAion opened bidk for excess property for thE 1999, 2000, 2002 vehicles from the ShZriffjs , Department from the following: \ 3 - 11 . 2 + 4 1.3 1 ' C 1-' 4 1 Angel Gutierrez - 2002 Ford Bid $ 700.00 i .4, 1.' j -5 Ozark Body works- 1999 Ford 2000 Ford, 2002 FJ&11 1099 Ford, -- Bid $ 1,011.00 for each ofthe vdhicles Richard Emis -h002 Ford=Bid $ 301.00 [4 /\-C 311 3.1 i 'Rob Turrentine ; 199;Ford,Bid $ 201.00 .;14 -)42 1- 1 , Ihe vehicles went to the highest bidder which is Ozark Body Works for $ 1,011.00 each. A 1 -1 /2 0 1 " 10:30 a.m. Jon jBrewer Re: Hidden Springs §ubdivision Discussion i , C E r 1 The meeting was attended by Commission Secretary Julia Maples, Wiebe Bouma, Pieternella Bouma, ' Kenny Hartkopp, Derrgl Hu;ton, Allen Humphreys, Dana Criswell, Common 1 Road District Supervisor Allen Moss, 'Common'2 Road District Supervisor Bteftt'Young and Jim Bresee Resourip.MAnhgemant . Administrator. Eastern Commissioner Huff and Western Commissioef Barnett met with Jon Brewer thepok*ehon for pj 4 the Hidden Springs Subdivision to discuss a cost share for road maintenance in the subdivision. Jon Brewer asked "What would be the cost to asphalt?" The Common 1 Road District wilI seek a cost estimate for asphaIt for Mr. Brewer and the homeowners. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN January 2010 Term, I . In the Christian County Commission of said County, on the 18th day of March 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 150,000.00, March 18, 2010 1 4 1» 1.1 4 ·A1 15 FROM BUILDING BOND TO THE FOLLOWING; COLE (Leaving a balance of $650,000.00) Sign#ures W A 001jnU,Yl uoupremding Commioner i t March 18,2010 2 1 MEETING Al 1 ENDEE-'5 Notes We request the following information in case we need to contact gou. Thankgout Date.. 3./2. to Meeting: th LOGU- Sp <49 1 19-dfu-Ft,-w (B BE 15 Do hi 8 2-- Re,fg, 14414,10 Name (Mease print) Name (fl ease print) CompanB/Title Compang/Title business Address Citg business Address Gig 0 -243/4 W 411-54 1-Dot 1 rtione number 'hone number 9/7 5-3, 91 6- s 4% g.0-149 p @/ fA-1400. €00 email address emaiA address 112-rE# W E UH 15 0 u h, 8 DE€ mi c H u-T-co.a Name (IleasePrint) Name Crlease print) CompanWTitle Compan/Title businessAddress Cit busine 55 Address 00 9/7- 5-9 1- 342--8 rhone number hone number 4/7 tai 43 1- 5- b 5232.0 1-tt 62- 4-£96• £ 01·-' emaiA addresS email# address A- i L #LA Name (f,14asa print) Name (M ease print) CompanB/Title Compang/Title business Address Citij business Address Citg 'hone number Thone number email address emaidl address 1 sry. 1 MEETING A-1 1 ENDEE-'5 Note: We request the following information in casewe need to contactgou. Thankgou! Date; 3- 19- M) Meeting: 1/44*- spi/17 546 ohlwh. i 06. -Brel.J U Name (flease print) Name (Mease print) Compang/Title Compang/Title Vol N,AA-e-uree\. 3)r. /37 Ark,MB Business Address 09 business Address Citj 4/7-2?9-99&6. Fhone number rhone num6er hup.:-0« 005 @ ko)-r,4 .cor-z emait address 6 emaiJaddress /7 · 1 Name (Mease print) Name (Flease print) DAOR c r,UOR.C.( I Compang/Title ng:;rfq »,7,u 4 br. 6,4/< business Address / 041 business Address Citg 0; 1 -9702- fhone number fhone number daN,Icits@aim. 10····, . ema1i1 address emaii address Name (fl ease print) Name Crl ease print) CompanWTitle CompangTitle business Address Citg busines5 Address (Lit!) f'hone number £ fiona number email address 1 email address 9*rr-' 7 c , Ar, 44$5• Christian County Commission March 22,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on March 22,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. RFQ Decision on Engineering Services Re: Riverside Bridge The meeting was attended by Commission Secretary Julia Maples, Spencer Jones and Jerany Jackson of Great River Associates, Common 1 Road District Supervisor Allen Moss, Treasurer Karen Matthews and Jim Bresee Resource Management Administrator. The Commission agreed that ofthe companies that submitted RFQ's, the choice was between Great River Associates Inc. and Mathews and Associates, Inc. Presiding Commissioner Grubaugh stated that both firms would be qualified to do the project. The Commission could not make a decision and chose to continue the discussion and get more information on both ofthe companies. Spencer Jones suggested that the Commission interview both company's and then make a decision. Eastern Commissioner Huffand Western Commissioner Barnett withdrew their prior motions to award the bid for more discussion. Motion/Vote - More Discussion RFQ for Riverside Bridge Engineering Services Eastern Commissioner Tom Huffmade a motion to continue discussion for engineering services for the Riverside Bridge project. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. The Public Building Corporation Re: Board Members Meeting The meeting was attended by the Commission the minutes are on file with the Public Building Corporation Board and the Clerk's office. 1:30 p.m. Bid Opening Sheriff Joey Kyle Re: Armored Vest for Patrol Officers The meeting was attended by Commission Secretary Julia Maples, Steve Eidson of EDI and Recorder Roy Meadows. The Commission met with Sheriff Joey Kyle and Captain Brian Cathey to open bids for the armored vest for patrol officers from the following two companies: Express Police Supply : BRO1 American Body Armor Level HIA $ 637.00, ABA Tactical Outer Carrier $ 98.00, SM01 Second Chance Summit Level III A $ 738.00, EAS Plus Tactical outer Carrier $ 98.00 Kelly's Police and Tackable Supply LLC: Summit Series - SM01 Bid price $ 759.95, ABA Xtreme FC01, Type III A Bid price $ 929.95, Prism Series (Multi-Threat) Bid price $824.95, ABA Xtreme Bid price $ 649.95, EAS + Tactical Carrier Bid price $ 104.95, March 22,2010 1 .. t t j•t SheriffKyle and Captain Cathey will review the bids and shedule another a meeting for a decision. 1:45 p.m. Bid Opening - Sheriff Joey Kyle Re: Ali Terrain Vehicles The meeting was attended by Commission Secretary Julia Maples 'Ihe Commission met with Sheriff Joey Kyle and Captain Brian Cathey to open the only submitted bid for all terrain vehicles: Marionville Destination Powersports: Bid for Grizzly 350's and Polaris RZR 2009 Yamaha Grizzly 350 4X4 $ 4,999 2010 Yamaha Grizzly 350 4X4 $ 5,300 2009 Polaris RZR Standard $ 1 1,200 Less: Trade allowance 600 Polaris ($1,000) Net Bid $ 20,499 SheriffKyle and Captain Cathey wilI review the bid and make a recommendation to the Commission . 2:00 p.m. Bid Opening - Sheriff Joey Kyle Re: Equipment for Patrol Officers The meeting was attended by Commission Secretary Julia Maples and Steve Edison of EDI PLUS. The Commission met with SheriffKyle and Captain Brian Cathey to open one submitted bid for equipment for the patrol officers vehicles. I EDI PLUS ; Remington Shotgun (quantity of 10) $ 3,330.00 Surefire weapon Light for above Remington Shotgun (quantity of 10) $ 1,920.00 Tacstar Side Saddle for Remington 870 (quantity of 10) $ 230.00 GGG Single Point ATT (quantity of 10) $ 280.00 Single Point Sling (quantity of 10) $ 155.00 Streamlight "Microstream"(quantity of 10) $ 1,422.00 ASP 21 Batons with Scabbards (quantity of 10) $ 2,108.00 Total Cost $ 9,455.00 Motion/Vote - Award the Patrol Equipment Bid Western Commissioner Bill Barnett made a motion to award the Sheriff's patrol equipment bid to EDI PLUS for a total cost of $ 9,445.00. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). D COURT ORDER. 1 STATE OF MISSOURI , } SS. COUNTY OF CHRISTIAN January Term 2010 In the Christian County Commission of said County, on the 18th day of March 2010, the following, among other proceedings, were had, viz: March 22,2010 2 1 1 + 7 v THE TREASURERIS HEREBY ORDERED TO TRANSFERTHE SUM OF $ 95,691.82 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 14,535.77 ROAD DISTRICTS COMMON ROAD #1 $ 28,582.19 COMMON ROAD #2 $ 28,045.36 BILLINGS SPECIAL $ 9,931.38 GARRISON SPECIAL $ 2,049.72 OZARK SPECLAL $ 8,028.07 SELMORE SPECIAL $ 3,172.18 S. SPARTA SPECIAL $ 967.92 STONESHIRE SPECIAL $ 561.72 t Motion/Vote - Accept the Minutes for March 4, 8, 11, 15, 18, 2010 Western Commissioner Bill Barnett made a motion to approve the minutes for March 4, 8, 11, 15, 18, 2010. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). sNE,«99„ jQ!id Grubau01ug.eling Cossioner 3 March 22,2010 i r. r 64+ 4 Christian County Commission March 25,2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on March 25, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Closed Session Re: Real Estate Matters Section 610.021 (2) of Missouri Sunshine Law Becomes Open Session The meeting was attended by Treasurer Karen Matthews,Tara Muck of the Springfield Newsleader and Donna Osborn, Christian County Headliner News. The meeting was held in open session at the request of Commissioner Barnett. The Commission met with Phil Amtower Emergency Management Director to discuss the FEMA grant for the Riverside Inn. According to the contract, Riverside Inn appraised at $ 1,333,000 and the final price that the county will pay through FEMA is $ 945,823.18, which gives the County an extra $ 50,000.00. The demolotion and asbestos removal is estimated to cost $ 127,000.00: Ms. Maples and Mr. Amtower will keep track ofthe time expended on this project for the project management costs that will be reimbursed by FEMA. The projected grant management fee is $ 44,000.00. Mr. Amtower doesn't think it will be that much. The contract will need to be signed by the County Commission and by Eric Engel. According to Mr. Amtower, whatever is decided today it is not set in stone and the contract still needs Eric Engel's signature. Motion/Vote - Proceed With Signing the Offer for Riverside Inn Eastern Commissioner Tom Huffmade a motion to proceed with the offer for Riverside Inn. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes). Tom Huff (Yes). The Commission signed the agreement. 10:30 a.m. Sheriff Joey Kyle Re: Procedure for Out of Town Training The meeting was attended by Commission Secretary Julia Maples Norma Ryan Blanca Mallonee and Donna Osborn of the Christian County Headliners News. The Commission met with Sheriff Joey Kyle and Captain Brian Cathey and BIanca Mallonee to discuss procedures of out oftown training. The Sheriffwould like to obtain three credit cards to be used by the Sheriff's Department for training expenses due to travel. Currently, the employees finance aIl travel expenses and are reimbursed by the county. The use of a credit card would enable the Department to purchase online airline tickets at a reduced rate and the employees would not be out any costs. SheriffKyle stated that many ofhis staff are unable to finance the required trips. The Sheriffpromised the Commission that credit would be used for training/travel expenses onIy. Presiding Commissioner Grubaugh voiced his concerns regarding the use of credit cards. Sheriff Kyle's responsed that the Commission is asking people to finance county business and that isn't right. Motion/Vote - Allow the Sheriff to Obtain Three Credit Cards For Training Travel Western Commissioner Bill Barnett made a motion to allow SheriffKyle to obtain three credit cards to be monitored and used for travel only for a six month trial. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (No), Bill Barnett (Yes), Tom Huff (Yes). March 25,2010 1 10:45 a.m. Sheriff Joey Kyle Re: Bid Decision Vest and ATV'S The meeting was attended by Commission Secretary Julia Maples. The Commission met with Sheriff Joey Kyle and Captain Cathey for a recommendation for the bids on the patrol vests and the ATV's. SheriffKyle made a recommendation to the Commission that the ATV's be awarded to Destination Power Sports for $ 20,499.00. This purchase will be made through the Federal Forfeiture Fund. The vests SheriffKyle and Captain Cathey recommended awarding the bid tq Kelly's Police and Tackable Supply LLC., due to time restraints. Motion/Vote - Award the Sheriff's ATV's Bid Eastern Commissioner Tom Huffmade a motion to award the ATV's to Destination Power Sports for the cost of $ 20,499.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Award the Sheriff's Vests Eastern Commissioner Tom Huffmade a motion to award the bid to Kelly's Police and Tackable Supply LLC, per the recommendation of Sheriff Kyle for the following : Summit Series - SM01 Bid price $ 759.95, ABA Xtreme FCOI, Type III A Bid price $ 929.95, Prism Series (Multi-Threat) Bid price $824.95, ABA Xtreme Bid price $ 649.95, EAS + Tactical Carrier Bid price $ 104.95. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Kelly's Police and Tackable SupplyiLLC was recommended because ofthe location of the business and easier accessibility ofplacing orders. Motion/Vote - Accept the March 22, 2010 Minutes - Eastern Commissioner Tom Huffmade a motion to accept the March 22,2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff Oes). COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN January 2Q10 Term, In the Christian County Commission of said County, on the 25th day of March 2010, the folIowing, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FORM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance Rf $ 375,000.00) THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 25,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: BUILDING INSPECTIONS (Leaving a balance of $ 75,000.00) March 25, 2010 2 Ali £A»29*I'. Sgnatures C , /*1:8&8.de=311 4 -coh,rhissiJI 2 t March 25, 2010 3 4 Christian County Commission March 29, 2010 Convene ' Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:45 a.m. on March 29, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: TomHuff, Present. County ClerkKay Brown is taking the minutes. 9:45 a.m. Mr. Aaron Hoefer District Conservationist Re: Proclamation for Natural Resources Conservation Service Day The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, and Donna Osborn ofthe Christian County Headliner News. The Commission met with Mr. Aaron Hoefer, Charles Wendal Rogers and Stephen Wilson the District Conservationists for a Proclamation for Natural Resources Conservation Service Day. According to Mr. Hoefer, the Natural Resource Conservation Services and the South West Conservation Services covers Stone, Taney and Christian counties. There has been $.481,003.48 given to private individuals through the Natural Resources Conservation Federal Cost Share Contracts. The Naturat Resources Conservation Service was established April 27, 1935, and will celebrate 75 years of service this month. PROCLAMATION WHEREAS, The Natural Resources Conservation Service, an agency of the United States Department of Agriculture, was formed by an act of Congress on April 27,1935, and has been Helping People Help the Land for 75 years; and WHEREAS, The Natural Resources Conservation Service provides assistance and free technical assistance to Christian County farmers, ranchers and others who care for private and public land to help them preserve the natural resources that are vital to the well being of all Missourians and future generations of Missourians' and WHEREAS, The Natural Resoilrces Conservation Services informs and educates Christian County Citizens about the value ofthe natural resources which are vital to our economy, recreational opportunities, aesthetic beauty, and the ability ofour farmers and ranchers to help feed and clothe the people ofthe world; and WHEREAS, The Natural Resources Conservation Service in Christian County works in close partnership with Christian County; works in close partnership with Christian County; aII ofthe communities in Christiar County, The Christian County Soil and Water Conservation District, local service groups, clubs and organizations; and other federal and state departments. NOW THEREFORE, We, John Grubaugh, BilI Barnett & Tom Hu ff Commissioners of Christian County, Missouri do hereby proclaim April 27,2010 to be NATURAL RESOURCES CONSERVATION SERVICE DAY ; In Christian County, Missouri IN TESTIMONY WHEREOF, We have hereunto set our hands in the City of. Ozark, this 29th day of March, 2010. Presiding Commissioner: John Grubaugh March 29, 2010 1 t. Western Commissioner: Bill Barnett Eastern Commissioner: TomHuff 10:00 a.m. Mr. Steven Chedotte with PC Net Re: Contract Proposal Discussions with Office Holders The meeting was attended by Commission Secretary Julia Maples, Deputy Public Administrator Susan Pathkiller, Treasurer Karen Matthews, Bob Atchley and Todd Wiesenhan of Planning and Zoning, Phil Amtower Emergency Management Director, Marion Matthews, ChiefDeputy Assessor, Recorder Roy Meadows, Collector Ted Nichols, Jim Bresee Resource Management Administrator, County Auditor Sam Yamell, Susan Frakes Prosecuting Attorney Office Manager and Donna Osborn Christian Colinty Headliner. The Commission and the office holders met with Greg Clift and Mr. Steven Chedotte of P.C. Net to discuss the contract proposal for computer services for the County offices. The Commission will check on the need for an RFQ and set a meeting for Monday, April 5, 2010, to vote on the contract to work out the details. 1:00 p.m. Mr. Spencer Jones - Great River & Associates Re: Engineering Services Interview The meeting was attended Treasurer Karen Mathews. The Commission met with Spencer Jones, Jerany Jackson, and Jason Sivils of Great River Associates for an interview for the Riverside Inn project. The presenter was Spencer Jones and he provided a power point presentation for the interview. Great River had done many projects for Christian County since 1998. They have worked in the following counties: Polk, Crawford, Greene, Stone, Lawrence and Taney. Great River have also done bridges for MODOT in Texas County. Mr. Jones stated that Great River will take care of everything from the beginning to the end and all the paperwork. They will also evaluate the existing structure as a vehicle bridge or a walking bridge and tile options ofrelocating the bridge. 1:45 p.m. Mr. Fred Mathews of Mathews & Assoicates Re: Engineering Services Interview The meeting was attended by Treasurer Karen Matthews. The Commission met with Mr. Fred Mathews and Gary D. Ludlam, P.E of Mathews & Associates, Inc. and Ronald E. Breville, P.E. S.E. of Crawford, Murphy & Tilly, Inc. to interview for the engineering services for the Riverside Bridge Project. Mr. Mathews presented large maps ofthe area and additional information ofprior projects his company has done throughout the area. Mr. Mathews has much experience working with MODOT and BRO funds. He presented an example ofthe Fassnight Creek project which is much like the Riverside Bridge project. 6:00 p.m. Livestock & Forage Conference Re: Clever Middle School Cafeteria The Commission will attend the Livestock & Forage Conference that will held at the Clever Middle School Cafeteria located at CIever, Missouri March 30, 2010, Hazardous Mitigation Meeting - 2nd floor of Historic Courthouse Chief Deputy Clerk Norma Ryan is taking the minutes. The meeting was attended by Danny Garbee of Billings Special Road District, Mayor Clint Ellingsworth March 29, 2010 2 I A and Cindy Hogshooter from the City of HighlandvilIe, Ron Elkins Jr. Mayor ofFremont Hills, Todd Wiesehan Senior Planner ofPlanning and Zoning, Dave Faucett Planner The Southwest Missouri Council of Governments, Lou Lapaglia, Western Commissioner Bill Barnett, Linda Barger ofEmergency Management, Presiding Commissioner Grubaugh, Jeanette Curtiss City of Fremont Hills and Phil Amtower Emergency Management Director. Dave Faucett from the Southwest Missouri Council of Governments reviewed the Christian County Natural Hazard Mitigation Plan. This is an update meeting covering the plan for the county. EMntures l.0 L ' f ) /JdhndfubauuuIPfastaing'Compyssioner U t 1 March 29, 2010 3 Meeting Attendeets Note: We request the following information for our minutes and in case we need to contact you. Thanks! Date: J/El //O ' Meeting Topic: 7594 A.)/1/5 A,uu- 06 rk 5 10 ,44 A-A 93476,he Al Lbil:lidA) trS Name (Please print) Name (P'lease print) USb 4 - 6/ £ C S U GOA, A) R.c Company/Title Company/Title 1 +4 A /6 14 46'Oftw 1-7 91 3,/6 Business Address Business Address 41 7 - 6€1 -4719 59/-27/T X. 1 Phone number ' Phone number W<.d.4, 14* 44 /110, 45460 crcridf.Wj &04 0 0118.(AS,41 A./ email address : email address . .b flaAdo_ Ccot ' 45 A lke <14...2,- 14 o 0-for me (Please print) Name (Please print) C.C. 5«J CD 6 9061 -U !2£ 9 .0 C Company/Title ' Company/Title 1157(3 5- (6 tk .Aj 1 17 3 6 5 14 +1 A- L.Q Business Address Business Address 4 X.< 1-71 le \ 53 I- 3.- (1 Phone number 1 Phone number 4*«4014.ccok@ts-OJECL •10\c>lf «/Ar o n.ke Ek ® h O , US J al .4,94 email address email address 1-2 Dwu. Os 6 V'-'- " 31 e Christian County Commission April 01, 2010 Convene i Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on April 1, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking minutes. t 9:45 a.m. RFQ Decision - Engineering Services Re: Riverside Bridge The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Common 1 Road District Supervisor Allen Moss, Common 2 Road District Supervisor Fred Mathews ofMatthews & Associates, Flint Wendland ofJournagan Construction Company, Scott Hilton of Clever Stone Co., Inc., Jason Sivils of Grear River Associates, Scott Crabtree of Blevins Asphalt, Donna Osborn and Matthew Reining of the Christian County Headliners. The Commission had more discussion regarding the finalists for the Riverside Bridge project. The Commission narrowed down the decision for the engineering services to Great River Associates and Mathews and Associates. The Commission agreed that both companies are great firms and would provide quality service. Western Commissioner Barnett suggested using Mathews and Associates fof the Riverside Bridge Project because many ofthe County's projects are awarded to Great River Associates. Motion/Vote - Award the Riverside Bridge Engineering Services Western Commissioner Bill Barnett made a motion to award the engineering services for the Riverside Bridge Project to Mathews & Associates. This motion is for the entire project including researching how to save the existing bridge. Tom Huffsecondedthe motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bid Opening - Common 1 & Common 2 Re: Chip & Seal for County Roads The meeting was attended Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Common 1 Road District Supervisor Allen Moss, Flint Wendland ofJournagan Construction Company, Scott Hilton of Clever Stone Co., Inc., and Scott Crabtree of Blevins Asphalt. The Commission opened bids for chip and seal for the County Common Road Districts 1 and 2 from the following companies: Blevins Asphalt Construction Company, Inc. CIever Stone Company Donelson Construction Co. LLC Doubte Eagle Aggregates Co. Inc. Bishops Construction Co. Inc. Leo Journagan Construction ' APAC - Missouri Inc. Hutchens Construction Co. 3 The bids are available in the County Commission office and the Clerk's office. The Commission will review the bids and make a decision at a later date. April 01, 2010 1 N A *1 10:15 a.m. Lowell Amos - Tracker Road Re: Temporary Access & Construction Agreement - Sinkhole The meeting was attended by Commission Secretary Julia Maples The Commission signed the Temporary Access and Construction Agreement to repair a sinkhole that is encroaching into the southern right of way of Tracker Road. This agreement will allow a temporary access and construction easement to the Amos Property. The agreement was also signed by County Counsetor Housley and attested by Collnty Clerk Kay Brown. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN Apri12010 Term, In the Christian County Commission of said County, on the 1st day of April 2010, the following, among other proceedings, were had, viz: THE TREASURE IS HEREBY ORDERED OT TRANSFER IN THE AMOUNT OF $ 5,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: E-911 *eaving a balance of $45,000.00) Saures I Ll „ 7111.0 411 own Gr ug!,Rcesidmb F £06mmissio U April 01,2010 1 2 't t Meeting Attendee's Note: We request the following information for our minutes and in case we need to contact you. Thanks! Meeting Topic: 412 L* 9/8 £ 03£"t&4060 Ma#ieu) Rein, 1 Name (Please print) Name (Please printl Cft-tABL i k€ L ttlw s, 9-4-le r A reporter Hedli-Aer A/e w,r Company/Title g Company/Title Business Address i Business Address Phone number Phone number email address , . email address fid 2,4*3 + 5,-t¥- Ut- H.. J Name (Please print) Name (Please print) MAI C.-le-/- St-c_. C.0, 3,90 Company/Title Company/Title 16 3 1 \4 E./-A 24 30mr 49,(e-- Flill @1, ele·,e-<, AU Business Address ¢ Business Address 8 63 6009 0 (70 74 3 -2 051 H Phone number Phone number 6$£32 162- evt.1, 001 email address U email address 1/ t Meeting Attendee's Note: We request the following inf6rmation for our minutes and in case we need to contact you. Thanks! Meeting Topic: 'Uul .3.ADIa, 9,7 42 10,94 M. [U I g.54- -1)4vt FA ucE-11- . 71-ANNE<(_ Wht.4 A L bo L }*F A- 6 L j 4 W i * A g. 42-Eauujj- D 5*24 Luct . U 1 Cuata.£4 Cuddy 1 /0 It /1 . CJ 1-4/»»S) 1 62 276 i Christian County Commission April 29, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 10:30 a.m. on April 29,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff,,Present. County Clerk Kay Brown is taking the minutes. 10:30 a.m. Denise Ritter Re: Yates, Mauck, Bohrer Elliff & Fels Re: Signing Documents for Refinancing of Bonds The meeting was attended by Commission Secretary Julia Maples Treasurer Karen Matthews and Bob Massengale President ofthe Public Building Corporation. The Commission met with Denise Ritter with the Iaw firm of Yates, Mauck, Bohrer, Elliff & Fels to sign the refinancing of the bonds for the Public Building Corporation. The documents were signed by Presiding Commissioner Grubaugh, Western Commissioner Barnett, Eastern Commissioner Huff, County Counselor John Housley, and County Auditor Sam Yamell. The document was attested by County Clerk Kay Brown. Motion/Vote - Approve the April 26, 2010 Minutes Western Commissioner Bill Barnett made a motion to approve the April 26, 2010 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff t (Yes). S*ntures fs/9 tGruhali*Ptsmdihg CommUioner '· 4 44 4.,» r,r,ir:c.:rn v'wy.,/6 •,r 1 9.6-R'*prit;2922010*e *Trr ·-r- 9·4 '92:271 4-/Afer 5 --2- hid- D 0 -11)·241* ig'**:re·**26*44**4·*d'·4·4:141:14,· 4 7.., ... I. ... ... .& . * -14 *3:* 5 4- %4· /21:1:·D,4tle*me Z & 4 4* 4 + 4 03 16 -1 1 a E:St X932 G-.-#3I 1-$46933 HCIT-[4211AqT €6132 -- . 1 * Est SChristian County Commissionai·10 1 $107 i May 03,2010 D 21 T CQ.onvene, 0; 1 f 4-3 1 61 1 23VI3339 isAT2 ETA€ a.m on MAY 3,2010 anhe Counw Commission Office. Attendance: John Grubaugh, Present: Bill f + 4 4 - 0 4 1 + 3 Presiding Commissioner*1€-firubaugh:callet#ampeting.ofthe_Counk_Commission=to.ordetat.10:00..c_ Barnett, Fr6§ent:!Tom Huff,Present. County Clerk Kay Brown is taking ihe'm'inuies. .0.:% eG-03G 2 fe +4· 1 * 1 *** 't' * 11;. bl :P ·< 2 12 :i' 8 ·42 4 0 #tal * ' 1; : ,·· t.* * 6.1> le L *:he r r. 4, 21 r'US* 42%{3„ Ch·F Z ·1' t Ordinance - 05-03-10-01 - Right-of-Way Warranty Deed for Moon Valley Road The Commission approved and signed the Right-of-Way Warranty Deed for Moon Valley Road to transfer additional right-of-way along Moon Valley Road to Common 1 Road District. The Grantors are Jeanne D. Clark,and Max A. Goodwin, and Julie D, Goodwin. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the Apri129,2010 Minutes Eastern Commissioner Tom Huffmade a motion to approve the April 29,2010 Minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:15 a.m. Robert Snook - Main Street Program Re: Farmers Market Insurance and Procedures Those present for the meeting are Commission Secretary Julia Maples, Eddie Maples and Brady Brite ofthe Christian County HeadlinerNews. The Commission meeting was cancelled by Robert Snook and rescheduled to Thursday, May 6,2010. 1:00 p.m. All Commissioners Will Attend OACAC Meeting The Commission will attend the OACAC meeting located at 204 E. Elm Street, Ozark, MO. 65721 Si na res oh Gru a /P om si er U May 03,2010 1 4 Christian County Commission May 06, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 10:15 a.m. on May 6, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 5-06-10-01 - Right-of-Way Warranty Deed - Braden Road The Commission signed and approved the Right-of-Way Warranty Deed for Braden Road to transfer additional right-of-way along Braden Road to Common 1 Road District. The --.I- Grantor is Linda Newberry. The Deed was attested by County Clerk Kay Brown. Ordinance - 5-06-10-02 - Right-of-Way Warranty Deed - Oldfield Road The Commission signed and approved the Right-of.Way Warranty Deed for Oldfield Road to transfer additional right-of-way along Oldfield Road to Common 1 Road District. The Grantors are James Metton and Ruby Melton. The deed was attested by County Clerk Kay Brown. Ordinance - 5-06-10-03 - Right-of-Way Warranty Deed - Harris Blvd. he Commission signed and approved the Right-of-Way Warranty Deed for Harris Blvd. to transfer additional right-of-way along Harris Blvd. to Common 2 Road District. The Grantor is Zoe Moore. The deed was attested by County Clerk Kay Brown. Ordinance - 5-06-10-04 - Right-of-Way Warranty Deed - Spring Hill Road he Commission signed and approved the Right-of-Way Warranty Deed for Spring Hill Road to transfer additional right-of-way along Spring Hill Road to Common 1 Road District. The Grantors are Gerald D. Middleton and Linda D. Middleton. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the Minutes of May 3rd, 2010 Western Commissioner Bill Barnett made a motion to approve the minutes of May 3rd, 2010. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:30 a.m. Mr. Steven Chedotte - PC Net Re: Signing Agreement for Network Monitoring Managed Services The meeting was attended by Commission Secretary Julia Maples, Recorder Roy Meadows, ChiefDeputy Assessor Marion Matthews, Deputy Assessor Angie Trumble, County Auditor Sam Yarnell, Treasurer Karen Matthews, Ron and Lynn Shawgo and Eddie Maples. The Commission met with Mr. Steven Chedotte to sign the agreement for the Network Monitoring Managed Services. The Assessor's Chief Deputy Marion Matthews and Deputy Angie Trumble had concerns that the portion to paid by the Assessor's office was not known and that the contract should not be accepted until that amount is determined. The Commissioners decided not to sign the contract. Motion/Vote - Reschedule the Network Managed Service Contract Western Commissioner Bill Barnett made a motion to reschedule the contract signing ofthe Network May 06,2010 1 iY 4 Managed Service Contract. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:45 a.m. Mr. Robert Snook - Ozark Main Street Re: Farmers Market Insurance and Procedures , The meeting was attended by Commission Secretary Julia Maples, Health Department Director Karen Potter, Ron and Lin Shawgo, Eddie Maples and Tara Muck from the Springfield Newsleader. The Commission met with Mr. Robert Snook and Lee Ann Walker to discuss the Farmers Market being held on the Courthouse lawn. Mr. Snook provided proofof insurance ending 12/31/2010. According to Mr. Snook, the supervision ofthe Farmers Market will be done by an FFA Instructor and two or three students. Health Department Director Karen Potter stated that the vendors ofthe Farmer's Market must adhere to all regulations provided through'the County Health Department and the State Health Department. t Mr. Snook asked ifthe Farmers Market vendors could set up at 4:45 p.m. and start selling at 5:00 p.m Motion/Vote - Approve Farmers Market to Operate on Courthouse Property ..Western Commissioner Bill Barnett made a motion to allow Ozark Main Street , for the year 2010, to operate the Farmers Market on county property provided that they continue to maintain insurance up to a minimum ofthe statutory limits and to abide by all county and state health codes. The vendors could begin setting up at 4:45 p.m. on Thursday beginning today, May 6,2010. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). AA Jjitmat!6hmfmiding ColriMissijer i May 06,2010 2 l Meeting Attendee's Note: We request the following information for our minutes and in case we need to contact you. 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"41 @ ckr.·sto.n 94414,0.jov rjon#<930·0'-brni-ssowd il address emaiAaddress 9 emai, L..· 4 4 + 4. * -,4 4 ..41. 1 .. Christian County Commission May 17, 2010 Convene , Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on May 17,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Danny Garbee - Billings Special Road District Re: Approve Tax Levy Ballot Initiative , The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. The Commission met with Danny Garbee ofBillings Special Road District to discuss placing the tax levy on the 2010 August ballot. County Clerk Kay Brown submitted the certified petition from the Billings Special Road District to the County Commission. The petition had a total of 109 signatures ofwhich 99 were accepted and 10 rejected. This petition met the statute requirements of 137.565 that requires ten signatures. COURT ORDER #5-17-10-01 4 SUBJECT: Call Election: Billings Special Road District Tax Levy Commissioner Tom Huff moved that the County Commission of the County of Christian accept a petition which reads to wit: We, the undersigned, resident qualifiedyoters and taxpayers of Billings Special Road District, in Christian County, Missouri hereby petition the County Court of Christian County, Missouri, to callaspecialelectionwithinandforsaidroaddistrictfor the purpose ofsubmitting to the qualified voters ofsaid road district the proposition of voting for or against a special tax levy ofthirty-five cents (.35) on the one hundred dollar ($100) assessed valuationofsaidroaddistrict, forgeneralroadpurposes inthesaid district. Said special levy to be in exceA of the regular tax levy for road purposes levied by the County Court, and to be voted for a period offour years. Said Commission also accepts from the County Clerk and Election Authority of Christian County the following certification: f I, Kay Brown, County Clerk and Election Authority within and for the County of Christian, State of Missouri, hereby certify that the attached Petition contains the names of at least ten (10) registered voters who are qualified to vote in the Billings Special Road District. May 17,2010 1 L -4% /1 +2. ./ th:: 4.1:43, Kay Brown County CIerk and Election Authority £ within and for the County of Christian, State ofMissouri In that said Petition meets the requirements set forth in Chapter 137.565, RSMo., the County Commission hereby orders an election to be held in the Billings Special Road District and conducted by the County Clerk on Tuesday, the 3rd day of August, 2010, in accordance with the provisions of Chapter 115 RSMo. Be it further ordered that the Commission adopts the Notice of Election and Sample Ballot to be printed in substantially the following form: NOTICE OF ELECTION Notice is hereby given to the qualified voters of the Billings Special Road District that the County Commission ofthe County of Christian has called an election to be held in said District on Tuesday, the third day of August, 2010, between the hours of six o'clock a.m. and seven o'clock p.m. on said day for the purpose of voting on the levy of an additional thirty-five cents (.35) on the $100.00 assessed valuation as finally equalized for a period of four (4) years. ' The ballots to be used at said election shall be in substantially the form as set forth in the following sample ballot: OFFICIAL BALLOT BILLINGS SPECIAL ROAD DISTRICT OF CHRISTIAN COUNTY, MISSOURI Tuesday, August 3, 2010 PROPOSITION Shall the Billings Special Road District of Christian County, Missouri, levy an additional tax rate of thirty-five cents (.35) on the hundred dollars ($100.00) valuation, for a period of four (4) years? Commissioner Bill Barnett seconded the motion. Motion passes unanimously. May 17, 2010 , 2 3 e, Order #5-17-10-01 Call Election: Billings Special Road District Tax Levy John Grubaugh, Presiding Commissioner Bill Barnett, Western Commissioner TomHuff, Eastern Commissioner Attested By: Kay Brown, Christian County Clerk 9:30 a.m. Right-of-Way Harris Blvd Re: Error on Right-of-Way Discussion The meeting was attended by Commission Secretaty Julia Maples. The Commission met with Todd Wiesenhan Senior Planner of Planning and Zoning to discuss the error on the Harris Blvd Right-of-Way Warranty Deed. The grantor ofthe Harris Blvd. deed is Zoe Moore. Mr. Wiesenhan made a recommendation to rescind the order because the deed was not formatted properly and there is not enough acreage to require a right-of-way. The deed has not been recorded and is referenced in the May 6, 2010 minutes. Motion/Vote - Rescind the Harris Blvd Right-of-Way Warranty Deed Eastern Commissioner Tom Huffmade a motion to rescind the Right-of-Way Warranty Deed for Harris Blvd. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Ms. Lisa Estes - Ozark Chamber of Commerce Re: Joint Venture on Mapping Discussion The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator and Donna Osborn ofthe Christian County Headliner. The Commission met with Ms. Lisa Estes to discuss a joint venture of mapping with the Ozark Chamber of Commerce. Ms. Estes provide a sample ofthe Nixa City map produced by Dan Nixon from Hometown Marketing and a sample map of the City of Springfield produced by Springhill. The maps would be funded through advertisement. 10:30 a.m. Mr. Josh Bird of Planning and Zoning Re: Appointment to the Ozark Transporation Organization The meeting was attended by Commission Secretary Julia Maples and Donna Osborn ofthe Christian County Headliner News * The Commission and Jim Bresee Resource Management Administrator met with Mr. Josh Bird of the Planning and Zoning Department to discuss having Josh Bird represent Christian County on the Bicycle and Pedestrian Committee on the Ozark Transportation Organization. Motion/Vote - Appoint Josh Bird to the OTO Bicycle and Pedestrian Committee May 17,2010 I 3 Eastern Commissioner Tom Huffmade a motion to appoint Josh Bird to the Ozark Transportation Organization Bicycle and Pedestrian Committee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Great River Associates, Planning & Zoning and City of Ozark Re: Transportation Improvement Plan The meeting was attended by Commission Secretary Julia Maples, Sara Edwards and Tim Conklin from the Ozarks Transportation Organization, Todd Wiesenhan Senior Planner for Planning and Zoning, The Commission met with Bob Atchley, Administrator of the Planning and Zoning Department, Paula Brookshire of Great River Associates, Steve Childers Ozark City Administrator, Bob Wilslef Ozark City Mapping Department and Cara Jones Administrative Project Director for the City of Ozark, Scott Grider Assistant Supervisor for Common 2 Road District and Fred Mathews of Mathews Construction, to discuss the Transportation Improvement Plan. Steve Childers presented to the Commission the Master Transportation Plan for the City of Ozark produced by Fred Mathews of Mathews and Associates for STP projects. 1:00 p.m. David Faucett - SW MO Council of Governments Re: Hazardous Mitigation Meeting - 2nd Floor The meeting was attended by Presiding Commissioner Grubaugh, Eastern Commissioner Barnett, Commissioner Tom Huff, Lou Lapaglia, and Todd Wiesenhan Planning and Zoning Senior Planner, Mr. Faucett provided the first public open presentation of tIle Natural Hazardous Mitigation Plan for Christian County. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 1:30 p.m. to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session. Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 3:30 p.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission made a decision to hire a new employee. *n*res A A A i3>iner gnnqnimal o mis: V May 17,2010 4 , 47 1 ' 5.'r» 4 1 .·. 8 M· Christian County Commission May 20, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on May 20, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Steven Chedotte-PC Net Re: Managed Services Agreement Signing The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols, Recorder Roy Meadows, Treasurer Karen Matthews, Deputy Assessor Marian Matthews, Donna Osborn ofthe Christian County Headliner News later arrived Captain Brian Cathey and Deputy Bryan Gillman from the Sheriff 's Department. The Commission met with Steven Chedotte of P.C. Net to sign the managed services agreement for the computer network ofthe County. The County Commission signed the contract and individual contracts were signed by the Deputy Assessor Marian Matthews, Collector Ted Nichols and Recorder Roy Meadow. Treasurer Karen Matthews voiced her concerns. Western Commissioner Bill Barnett asked Mr.,Chedotte to provide good service to the County and to take care of Treasurer Karen Matthews problems pripr to signing the contract. 10: 00 a.m. Bid DecisiAn -Christian County Sheriff Re: Food Contract for Jail The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Spencer Palmer Sales Consultant for Reinhart Food Service and Donna Osborn Christian County HeadlinerNews. The Commission met with Captain Brian Cathy, Deputy Bryan Gillman and Rhonda Garret to review the bids for the jail food. Deputy Bryan Gillman made the recommendation to proceed with awarding the bid to Springfield Grocer because the majority of the items listed were the lowest price in comparison to the other companies that submitted bids. However, there Are several items that were not placed on the bid, so the Sheriff's office will utilize the 50% option to bui, from other vendors if not satisfied with the price. Mr. Gillman also requested to lock in a percentage over their cost for the remainder ofthe contract. Motion/Vote - Award the Jail Food Bid Eastern Commissioner Tom Huffmade a motion to award the jail food contract for the 2010-2011 year to Springfield Grocer .This decision was per the repommendation ofthe Sheriff's Department.This is a nonexclusive contract with a locked in percentage over their cost for the remainder of the contract. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:15 a.m. Assessor, Clerk, Collector & Treasurer Re: Amend Property Tax Distribution for 2006: The meeting was attended by Commission Secretary Julia Maples Donna Osborn ofthe Christian Headliner News. The Commission met with County CIerk Kay Brown, Collector Ted Nichols, Treasurer Karen Matthews, and Deputy Assessor Marian Matthews to discuss amending the 2006 Railroad and Utility property tax May 20, 2010 1 10'efl :41 j , 4'f. 1, , 9,# I 4 distribution. In the process of the State audit the auditors determined that there was an error in the 2006 Railroad and Utility school distribution. According to the Collector, proposition C roll backs were not entered for the railroad and utility assessed values. The totals were right and balanced between the Collector and the Assessor but the system distributed the percentages incorrectly. The Collector provided a copy of the original 2006 Railroad and Utility assessment and the amended assessment to the Commission and the Clerk. He stated that the money is here and is all accounted for and that $ 190,628.14 would be reimbursed from the Assessment Fund and $ 190,628.14 from the General Revenue Fund. Treasurer Karen Matthews requested of the Commission a separate court order from the Assessment Fund and from General Revenue to transfer the funds. The Clerk will prepare the court orders. The Commission agreed and Deputy Assessor Marian Matthews concurred to sign the court order to refund the $ 190,628.14 back to the schools. Motion/Vote - Court Orders to Correct the 2006 Railroad & Utility School Distribution Western Commissioner Bill Barnett made a motion to have a Court Order for $ 190,628.14 from the General Revenue Fund and from the Assessment Fund to correct the 2006 Railroad and Utility school distribution. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY 1 April Term, 2010 In the Christian County Commission of said County, on the 19th, day of May 2010, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 115,273.17 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 17,290.98 ROAD DISTRICTS t COMMON ROAD #1 $ 34,430.94 i COMMON ROAD #2 $ 33,784.26 BILLINGS SPECIAL ' $ 11,963.62 GARRISON SPECIAL $ 2,469.15 OZARK SPECIAL $ 9,670.84 k SELMORE SPECIAL $ 3,821.31 S. SPARTA SPECIAL $ 1,165.99 ¢ STONESHIRE SPECIAL $ 676.08 COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN April Term, 2010 In the Christian County Commission of said County, on the 20th, day of May 2010, the following, among other proceedings, were had, viz: May 20,2010 2 1 053' r .."'. T ' 'tl54;t- 4 tt THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 190,628.14, FROM THE COUNTY REVENUE TO THE FOLLOWING: School Average Fund COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN April Term, 2010 In the Christian County Commission of said County, on the 20th, day ofMay 2010, the following, among other proceedings, were had, !viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 190,628.14, FROM THE ASSESSMENT FUND TO THE FOLLOWING: School Average Fund , Si@a res 0trd augh/ i May 20,2010 3 410 MEETING At I ENDEE-'5 Note: We request the following inTormation forour minutes and in case weneed to contactgou. Thankdou! 4 .f I 0- Date: 6,72///0 Meeting: 4& /386 €044 0 graA West Name (Mease print) Name case printl /1 AL 90#le-S WA+ pi fe Co. Companu/Tide . Comparu/ 9/Title 14)*y/U N iAA '*9 008 W.Jaail)042nisf#ner t May 27,2010 · - 2 r eU Christian County Commission June 03, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order 819:30 a.m. on June 3,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:30 a.m. Brian Orr-Toth & Associates Re: Request for Clever Schools to be in Hazardous Mitigation PIan The meeting was attended by Commission Secretary Julia Maples. The Commission met with Brian Orr from Toth & Associates to discuss a request by Clever Schools to participate in the Hazardous Mitigation Plan. Mr. Orr said that Clever School applied for a FEMA grant for a safe room to be attached to the performing arts to protect the students and the citizens of Clever. The Clever School District passed a resolution and is in the process of adopting the new Hazardous Mitigation Plan. Motion/Vote - Accept Clever R-5 School District into the County Hazardous Mitigation Plan Western Commissioner Bill Barnett made a motion to accept Clever R.-5 School District as a participant in the County's Hazardous Mitigation Plan. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). The Commission signed a letter of acceptance. 9:45 a.m. Ron Cleek Prosecutor Re: V.O.C.A. Grant Decision The meeting was attended nby Commission Secretaiy Julia Maples. The Commission met with Prosecutor Ron Cleek and Rebekah Webb to make a decision for the V.O.C.A. grant. Ms. Webb said that the victim center and women's center are awarded this grant every year. Ms. Webb amended the wording of the grant so that the County would not be obligated to fund the project in the future. Prosecuting Attorney Ron Cleek said that he would fund the 25% matching funds which is $ 9,000.00 for the next three years. Mr. Cleek stated that they would continue to apply for the VOCA grant everyyear. Motion/Vote - Proceed with V.O.C.A. Grant Western Commissioner Bill Barnett made a motion to proceed with the V.O.CA. grant application that was presented to the Commission. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bid Opening Christian County Road Departments Re: OiI for County Roads The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Commissioner. The Commission opened bids for oil for the County Road Districts from the following companies: Road Science LLC June 03,2010 1 i* 4 4 Missouri Petroleum Products LLC Asphalt & Fuel Supply LLC t Coastal Energy Corporation i The bids arc available in the Clerk's Office and the Commission Office. Motion/Vote - Accept Delivery of Coastal Energy Corporation Bid Western Commissioner Bill Barnett made a motion to accept the bid from Coastal Energy Corporation for the County Road Oil that was sent by Courier by Brent Young. Kelly Vaught was unable to hand deliver the bid due to a family emergency. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Award County Road Oil Eastern Commissioner Tom Huffmade a motion to award the County road oil bid to Coastal Energy Corporation. Coastal Energy was selected because of their cheaper prices in comparison to the other companies that bid. Commissioner Huff also included the option of trying the CQS -lF high performance fast fog from Road Science, LLC, in addition to the fog seal from Coastal Energy Corporation. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 10:30 a.m. Great River Associates, MODOT, & Planning and Zoning Re: Transportation Improvement Plan and Scoping of Highway CC, J and NN Discussion The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. The Commission met with Paula Brookshire from Great River Associates, Eric Turner, Frank Miller and Chad Zickefoose from MODOT and Bob Atchley Planning and Zoning Administrator to discuss the transportation improvement plan and scoping of Highway CC, J & NN. There was also discussion of other Highway projects such as: 14 & Nicholas Road, CC extension to 160, Cheyenne Road, and the Fremont 65 interchange. Mr. Zickefoose presented a video of the Round About Interchange at Highway 13 and Route 44. Mr. Miller discussed future grant funds that will be available to 2015. Great River Associates presented a grant application that must be submitted today which is the last day to apply for this year. Motion/Vote - Proceed With The STP Grant Application Eastern Commissioner Tom Huffmade a motion to proceed with the STP grant application. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission signed the grant application. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIANi Apri12010 Term June 03,2010 2 i 1 It,f 4 In the Christian County Commission of said County, on the 2nd day ofJune 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $100,000.00, from building bond to the following: COLE (Leaving a balance of$ 450,000.00) The Treasurer is hereby ordered to transfer in the amount of $10,000.00, from general revenue to the following: E-911 (Leaving a balance of $ 35,000.00) oh GrubaugWPresiding Commi#dioner j j i Jun¢03,2010 3 j I 1 tz..- Christian County Commission June 07, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on June 7,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. No Meetings Scheduled Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett had no meetings scheduled for today. r.1 Snures 99300ing Commiss,00er June 07,2010 1 Christian County Commission June 10, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on June 10,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. ORDER NO. 06-10-10-1 RIVERSIDE BRIDGE ORDER The meeting was attended by Commission Secretary Julia Maples, Donna Osborn of the Christian Headliner News, and Donna Baxter Springfield Newsleader. The Commission reviewed the order to prohibit jumping, loitering, obstructing traffic and littering on the Riverside Bridge. ORDER NO. 06-10-10-1 OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: June 10,2010 SUBJECT: Prohibiting Persons From Congregating On, Loitering, Or Jumping From County Bridge No. 2090015 (Riverside Bridge) For the Purpose ofProtecting The Health, Safety and Welfare of the Public. WHEREAS, pursuant to Section 49.266 and 49.270, RSMo., the Missouri Legislature has recognized the authority of county commissions to enact orders to manage and control county property for the safety, promote the health and prosperity, peace and good order, comfort and convenience ofthe county and its inhabitants, and for the protection ofproperty thereon; and WHEREAS, the Christian County Commission does find it is necessary and proper to adopt an Order prohibiting persons from congregating on, loitering, or jumping from the Riverside Bridge, County Bridge No. 2090015, for the purpose of protecting the health, safety and welfare of the public, and to promote the protection ofpersons and property thereon. MOTION/VOTE: Enact The Riverside Bridge Order NO. 06-10-10-1 NOW THEREFORE, on this 10th day of June, 2010, at a duly called meeting of the Christian County Commission, upon motion made by Commissioner Tom Huff, seconded by Commissioner Bill Barnett, and concurred by Commissioner John Grubaugh the Christian County Commission did vote unanimously to enact the following Order: r Section 1. Title. This Order shall be known as the Riverside Bridge Order. Section 2. Purpose. The purpose ofthis Order is to protect public health, safety and welfare from the dangers presented by persons congregating on, loitering on, or jumping from Riverside Bridge. This Section 3. Definitions. i "Riverside Bridge" means the Riverside Bridge Structure and approaches thereto located across the Finley River in Ozark, Missouri, and with the jurisdiction of the County, being County Bridge No. 200915. June 10,2010 1 "Jumping" means leaping, falling, diving or otherwise projecting oneself from a County Bridge. 'Motor Vehicle" means any vehicle which is, or is designed to be, self-propelled. Section 4. Prohibitions. (a) No person shall jump, or cause another person jump, leap, fall, dive, or otherwise be projected, from the Riverside Bridge. (b) No person(s) shall congregate on or loiter on the Riverside Bridge. This prohibition shall apply to persons within or on a designated pedestrian walkway that is constructed as part ofa bridge and is separate form the motor vehicle lanes of travel This prohibition shall not apply to persons crossing the bridge provided that the persons do not congregate or loiter on the Riverside Bridge. (c) No person shall fish form'the Riverside Bridge (d) No person shall park a motor vehicle within a posted area ofthe Riverside Bridge or on or near the approaches to the Riverside Bridge or on County right-of-way within 500 feet ofthe Riverside Bridge or in a manner that creates a hazard or obstruction for the traveling public or that blocks or impedes access to private properties or to mailboxes. In addition to any penalties provided for in this Order, ifa vehicle is parked in a place where parking is clearly prohibited or in a manner which constitutes a hazard to or an obstruction of motor vehicle traffic, then any peace officer authorized to issue citations under this Order may cause the vehicle to be towed away and stored a the Owner's expense. (e) No person shall remove signs, deface, paint, destroy, or otherwise damage the Riverside Bridge or the appurtenances thereto. Section 5. Enforcement. Responsibility and Authority. This Order shall be enforced by the Christian County Sheriff's office or any law enforcement agency with which Christian County has a Cooperative Law Enforcement Agreement. Section 6. Violations. Violations of any provisions of this Order is infraction punishable by a penalty not exceeding One Hundred Dollars ($100.00). Section 7. Permitted Conduct. This Order shall not be interpreted to prohibit people from assembling together in a peaceful manner to consult for their common good; nor from instructing their elected representatives; nor from applying to the elected officials for redress ofgrievances. This Order shall not be interpreted to restrain the free expression of opinion, or restrict the right to speak, write, or print freely on any subject whatsoever; but every person shall be responsible for abuse ofthis right. Section 8. Severabilitv Clause. Should any Section or portion of this Order to be held unlawful or unenforceable by any court of competentjurisdiction, such decision shall apply only to the specific Section, orportion thereof, directly specified in the decision. All other Sections or portions of this Order shall remain in full force and effect. Section 9. Effective Date. This Ordinance shall be effective upon its passage. Copies of the Order shall be maintained in the office of the Christian County Clerk. Done this 10th day ofJune, 2010, at 9:45 a.m. CHRISTIAN COUNTY COMMISSION John Grubaugh Yes Presiding Commissioner June 10,2010 Tom Huff , Yes Commissioner, Eastern District Bill Barnett Yes Commissioner, Western District ATTEST: ! Kav Brown Christian County Clerk 1 APPROVED AS TO FORM:; John Houstey Christian County Counselor 10:00 a.m. Planning and Zoning Re: Review Proposed Amendments to the Unified Development Codes The meeting was attended by Commission Secretary Julia Maples and Donna Baxter of the Springfield Newsleader and Donna Osborn of the Christian Headliner News. The Commission met with Jim Bresee Resource Management Administrator and Bob Atchley, Planning and Zoning Administrator to review Section 12 ofthe Unified Development Codes. Mr. Atchley presented a copy of Section 12 with the proposed additions and deletions and a copy with the changes completed for review. The amendments are to provide additional security to the County by requiring a maintenance bond in addition to the performance bond to cover the cost of construction of roads before they are accepted by the county. 11:00 a.m. Bid Opening Re: Demolition Services Riverside Inn The meeting was attended by Commission Secretary Julia Maples, Tara Muck of the Springfield Newsleader, The Commission opened bids for the demolition ofRiverside Inn from the following companies: Dock Brothers Construction Company -Sprinfield-- bid bond and insurance $ 122,997.00 Richard Kramer Construction Inc. - Springfield- -bid bond and insurance $ 69,030.00 Miller Blevins Construction Inc. -Reeds Spring -bid bond and insurance $ 169,015.00 Tom Boyce Excavating Inc. - Branson- bid bond and insurance $ 250,000.00 Sunbelt Environmental Services Inc. - Springfield - bid bond and insurance $ 133,509,60 Environmental Works Inc. - Springfield - bid bond and insurance $ 205,000.00 Herren Excavating LLC Lebanon - bid bond and insurance $ 85,567.25 Webster County Excavating LLC - Seymour - bid bond and insurance $ 184,498.00 Hampton Excavating - Ozark -bid bond and forgot the insurance $ 89,500.00 Ahrens Contracting Inc. - St. Louis - bid bond and insurance $ 175,500.00 Jordan Disposal Services -Joptin $ 56,800.00 Gooslby, Inc. - Blevins Ark bid bond $ 89,444.00 Midland Wrecking -Lenexa Kansas - bid bond and insuarnce $ 238,625.00 Premier Demolition, Inc. - St. Louis - bid bond $ 144,000.00 The Commission will review the bids with the Emeregency Management Administrator and schedule a bid decision meeting for Monday, the 14th of June, at 11:30 a.m. June 10,2010 3 Y01 Motion/Vote - Approve The Minutes for May 27, June 3, and June 7, 2010 Western Commissioner Bill Barnett made a motion to approve the May 27, June 3, and June 7,2010 Minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). COURT ORDER i STATE OF MISSOURI i }SS. COUNTY OF CHRISTIAN i April Term, 2010 In the Christian County Commission of said County, on the 7th, day of June 2010, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 362,595.62 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 112,332.12 COMMONROAD#2 $ 110,192.82 BILLINGS SPECIAL S 39,051.55 GARRISON SPECIAL $ 8,049.62 OZARK SPECIAL $ , 31,545.82 SELMORE SPECIAL $ 12,473.29 S. SPARTA SPECIAL $ 3,807.25 STONESHIRE SPECIAL $ 2,211.83 CITIES CITY OF BILLINGS $ 4,314.89 < CITY OF CLEVER $ 2,574.43 CITY OF FREMONT HILLS $ 1,305.33 CITY OF NIXA $ 15,954.21 CITY OF OZARK $ 16,860.70 CITY OF SPARTA 1 $ 1,921.76 SigTNes 1 1 ·Grubaugh/rfesiagng Commissionpr i June 10,2010 , 4 Irf¢4 Christian County Commission June 14, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on June 14,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Planning & Zoning Re: Changes to the Unified Development Codes The meeting was attended by Phil Amtower Emergency Management Administrator. The Commission met with Jim Bresee Resource Management Administrator, Bob Atchley, Planning and Zoning Administrator, and Todd Wiesenhan, Senior Planner of Planning and Zoning to review the changes to the Unified Development Codes. According to Mr. Atchley, the amendments to Chapter 12 ofthe Unified Development Codes would eliminate the security agreement and the letter of credit to be replaced by a performance bond and a maintenance bond. The maintenance bond will be required by the county from the developer for roads that are chip and sealed. Motion/Vote - Accept Chapter 12 Revisions to the Unified Development Codes Eastern Commissioner Tom Huffmade a motion to accept the revision of Chapter 12 of the Unified Development Codes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 11:30 a.m. Bid Decision Re: Riverside Inn Demolition The meeting was attended by Phil Amtower Emergency Management Administrator, Treasurer Karen Matthews, Eric Engel former owner of Riverside Inn, and Donna Osborn of the Christian County Headliner News. The Commission discussed the bids submitted by the various companies. The lowest bidder was Jordan Disposal Services for $ 56,800.00. The Commission checked all the references for Jordan Disposal Services and this company was highly recommended. The Commission will check on the asbestos removal services. Motion/Vote - Award Demolition of Riverside Inn Eastern Commissioner Tom Huffmade a motion to award the demolition service to Jordan Disposal Services. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Accept the June 10, 2010 Minutes Western Commissioner Bill Barnett made a motion to accept the June 10,2010, minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). ., A VUZZ?2" Christian County Commission June 17, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on June 17,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 11:00 a.m. Chad Zickefoose Re: Riverdowns West Update & Sewer Application The meeting was attended byiLou Lapaglia, Kathy Leming, Eastern Commissioner Tom Huff and Western Commissioner Bill Barnett met with Mr. Chad Zickefoose of Riverdowns West, Bob Atchley, Planning and Zoning Administrator, and Jim Bresee, Resource Management Administrator, to discuss the four options available for a sewer system solution for the Riverdowns West Subdivision that may be financed through a grant to the White River Water Basin Partnership from the Missouri Department ofNatural Resources. Option 1: To extend a gravity sewer line Northwest to just across the James River and to construct a lift station just across the river and pump to the existing sewer manhole on Riverbridge in the River Cut Subdivision $874,498.11. Option 2: Riverdowns West to construct a lift station on same property to pump sanitary sewer to the northeast crossing Farm Road 141 and the James River and tie into an existing sewer manhole at the Intersection of Farm Road 141 and Farm Road 190 $ 758,463.47. Option 3a: To construct a lift station on same property and pump the sanitary sewer to the east crossing of Farm Road 141 and tie into the existing main in Tuscany Hills main located on Bristol Ave. justnorth of Guin Road/County Highway AA $ 896,691.81. Option 3b: Construct a lift station on the same properly. Then pump the sanitary sewer to the east crossing Farm Road 141 and tie into the existing main located on the corner of Bristol Ave and Guin Road/County Highway AA. The main would have a gravity flow to the existing sewer system ofTuscany Hills. Option 4: To construct a lift station on same property and pump the sanitary sewer to the east crossing at Farm Road 141 then south along and eventually tie into the Northeast Regional Lift Station in the City of Nixa $ 1,147,376.51 which is the most expensive. The County Commission will continue to work on a solution to this problem. 7:00 p.m. Susan Montee- State Auditor Re: Audit Findings Release Held in the 2nd Floor Courtroom The meeting was attended by State Auditor Susan Montee presented the County Audit for the years 2007,2008, and 2009, to the County Commission and the citizens ofthe county. Auditor Montee reviewed the concerns that were found and the recommendations noted by the state auditors. June 17,2010 1 t 3&¢tu¥0*-2 miknAtures uwuDW...ing Gbmnsioner June 17, 2010 2 e Christian County Commission June 21, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on June 21, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. , 9:00 a.m. Paula Brookshire from Great River Associates The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Richard Teague, Jim Bresee Resource Management Administrator and Todd Wiesenhan Senior Planner ofthe Planning and Zoning Department. The Commission met with Ty Alexander ofTerracon and Paula Brookshire from Great River Associates to review the seismic refraction survey report ofthe sink hole located on Tracker Road. Mr. Alexander explained the findings ofthe report to the Commission. The report showed many anomalies that were discovered by borings. The report showed that the limestone velocity is decreasing in size to form a bedrock and in normal conditions the limestone would increase as it goes down. Mr. Alexander suggested prior to excavation that additional borings be done to determine the void underneath the ground to verify if the area is limestone bedrock or stiff clay. The additional borings would be approximately $ 8,500.00. Motion/Vote - Additional Drilling On Tracker Road Western Commissioner Bill Barnett made a motion to have Terracon to continue to drill near the sink hole on Tracker Road to verify the bedrock material. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Court Order - 6-21-10-01 - Unified Development Code Section 12 Amended The Commissioners of Christian County, Missouri hereby order that the Unfied Development Codes, adopted on January 22,1993, has been amended by unanious vote of the County Commissioners in a public meeting on June 14, 2010, said amendments to be effective on June 21, 2010. The following sections of the Unified Development Cods have been amended as per the attached handout: Section 12-25 - Public Improvement Section 12-35 - Maintenance Bond Section 12-40 -Performance by the County of Developer's Obligations Section 1245 Developer to Pay County's Actual Costs off Construction or Remedy and Defeat The following figure of me Unified Development Cods has been deleted as per the attached handout: Figure 12-10 - Seucrity Agreement Dated this 21st day of June, 2010. Christian County Commission 1 By: John Grubagh, Presiding Commissioner By: Bill Barnett Western Commissioner, By: Tom Huff, Commissioner ' June 21,2010 1 1 1 Attested by: Kay Brown, County Clerk CHAPTER TWELVE IMPROVEMENTS, INSTALLATION, PHASING, AND MAINTENANCE Section 12-10 Required Improvements - Required improvements include, to the extent they are used to comply with any absolute policy or used to score any relative policy, the following: 1. Temporary and permanent, structural and nonstructural soil conservation measures and revegetation plants 2. Sewage collection and treatment facilities; 3. Temporary and permanent, structural and nonstructural stormwater runoff control measures: 4. Measures intended to mitigate potential off-site nuisances; 5. Structural screening or landscaped buffers; 6. All utilities, including water service; 7. Roads and road improvements, including culverts and bridges, and school bus loading or turn-around facilities; i 8. Sidewalks and trails, including bicycle trails or lahes, and bicycle racks. 9. Parking and loading areas; and . 10. Recreational facilities. 11. All other conditions and permit requirements. •, Section 12-15 Installation - The installation of all required improvements shall be at the developer's expense. Section 12-20 Phasing - If a development is constructed in phases or stages in accordance with this section, then, the provisions of Section 12-25 - Financing shall apply to each phase as if it were the entire development. As a prerequisite, the developer shall submit plans that clearly show the various phases or stages of the proposed development and that the requirements of these Codes will be satisfied with respect to each phase or stage. If a development that is to be built in phases or stages includes improvements that are designed to relate to, benefit, or be used by the entire development (such as a swimming pool or tennis courts in a residential development) then, as part of his application for development approval, the developer shall submit a proposed schedule for completion of such improvements. The schedule shall relate completion of such improvements to completion of one or more phases or stages of the entire development Once a schedule has been approved and made part of the permit, no land may be used, no buildings may be occupied, and no subdivision lots may be sold except in accordance with the schedule approved as part of the permit. Section 12-25 Public Improvements - Installation of required public improvements in a development or any phase of a development shall be required or guaranteed by any one of the following methods: A. The developer must install all of the required improvements prior to the recording of a final plat or to any use or land sales in the development B. The planning and zoning commission shall require that all public improvements be installed and dedicated prior to the Planning and Zoning Administrator authorizing the recording of the final plat. C. Security for Public Improvements - In cases when, because of weather conditions or other factors beyond the control of the permit recipient (exdusive of financial hardship),the Planning and Zoning Commission detennines it would be unreasonable to require the permit recipient to comply with att of the requirements of these Codes with respect to the installation and dedication of all public improvements before the filing of the final plat to commence, intended use of the property or occupying any buildings or selling lots in the development, the permit recipient must establish a Performance Bond from a qualified insurance or bonding company to guarantee the cost for the completion of the required public improvements. The amount of the Performance Bond shall be established by either of the following methods: 1. If the permit recipient submits detail plans and drawings of the development(s) with an itemized cost estimate for public improvements (see Table 12-10 for standard cost estimate form), the amount of Performance Bond to guarantee the completion of the required public improvements shall be established by the Planning and Zoning Administrator after consultation with the County designated engineer, in an amount sufficient to pay the estimated cost of the required public improvements plus ten percent (10%). 2. In the event the permit recipient does not submit detailed plans and drawings of the public improvements in the development, they must submit two (2) estimates from contractors of the anticipated costs of the development's public improvements, utilizing the County's itemized cost estimate form in Table 12-10. The amount of the Performance Bond shall be established by the Planning and Zoning Administrator, after consultation with the County's designated engineer, in an amount sufficient to pay the estimated cost for the development's pubtic improvements, plus fotty percent (40%). June 21,2010 1\ D. A performance bond issued by a bonding company acceptable to the County shall be submitted by a permit recipient to guarantee the estimated cost of the required public improvements which shall: 1. Run or be made payable to the County. 2. Be an amount determined by the Planning and Zoning Administrator, based upon the recommendation of the County's designated engineer, to be sufficient to complete the installation of the public improvements in compliance with these regulations. 3. Specify the time required on public improvements to be completed and installed according to the plans submitted. Such time shall be satisfactory to the County, provided all required improvements shall be completed within 12 months. The County shall require an engineefs certification or other inspections necessary to satisfy the County that the improvements have been constructed in accordance with the plans and the County's design specifications. In the event that all improvements have not been completed within the time specified, the County will call the Performance Bond to complete the required improvements. 4. The initial deadline for the completion of all public improvements may be extended by the Planning and Zoning Administrator or the Planning and Zoning Commission upon a showing of sufficient cause, but no additional phase of the development shall be permitted to begin during such extension Should the applicant request to renew a Performance Bond and the extension be approved by the Designated Official the applicant shall submit two (2) new estimates with a new Performance Bond, in a form approved by the Planning and Zoning Administrator, for any increased cost of the infrastructure. At no time will the Planning and Zoning Administrator accept a Performance Bond reduced from the origingl amount ..i V A ction 12-30 Maintenance - The recipient of any permit, or his successor, shall be responsible for maintaining al! common areas, improvements, or facilities required by these Codes, except those areas, improvements, or facilities with respect to which an offer of dedication to the public has been accepted by the appropriate public authority. As illustrations, and without limiting the generality of the foregoing, this means that private roads and parking areas, stormwater detention basins and drainage easements, water and sewer lines, and recreational facilities must be properly maintained so that they can be used in the manner intended, and required vegetation and trees used for screening, landscaping, or shading must be replaced if they die or are destroyed. If common open space, common improvements, stormwater detention basins, drainage easements, or any streets or roads are not dedicated to and accepted for public use by the County Commission, they shall be protected by legal arrangements, such as restrictive covenants recorded in the Christian County Recorder of Deeds Office, in the form acceptable to the Planning and Zoning Commission and County Counselor sufficient to assure their maintenance and preservation by a homeownefs assodation for whatever purpose they are intended. Covenants or other legal arrangements shall specify ownership of the common space and common improvements shall be in a homeownefs association, the method of maintenance, responsibility for maintenance; maintenance assessment, taxes and insurance, guarantees that any association formed to own and maintain common open space and common improvements will not be dissolved without the prior consent of the County, and any other specifications deemed necessary by the Planning and Zoning Commission and County Counselor. Section 12-35 Maintenance Bond - The developer shall execute a maintenance bond in favor of and acceptable to Christian County which guarantees that all required improvements will be properly maintained during the maintenance period, prior to final acceptance by either the Christian County Commission or the applicable Special Road District. The amount of the maintenance bond, to be supplied by the developer, shall be established by the Planning and Zoning Administrator after consultation with the County designated engineer, in an amount sufficient to pay the estimated costs of the repair or replacement of required public improvements installed and constructed in a development prior to their final acceptance by either the Christian County Commission or the applicable Special Road District. The Performance Maintenance Bond must be accepted by the Planning and Zoning Administrator in consultation with the County designated engineer prior to the recording of a final plat or to any use or land sales In the development. Section 1240 Performance by the County of Developefs Obligations - Should the developer fail to perform the devetopefs obligation to construct and correct defects in public improvements as required by these Codes, the County may liquidate any performance security in the County's possession and use the proceeds to construct or correct the improvements in whole or in part as the County in its sole discretion deems appropriate. Section 1245 Developer to Pay County's Actual Costs of Construction or Remedy any Defect A. The developer is to pay all costs if defective. Notwithstanding the amount of the Subdivision performance bond or the maintenance bond, the owner of the subdivision shall pay all costs that Christian County actually June 21,2010 3 incurs in designing and constructing improvements or correcting defects in any improvements the developer is required to install and maintain pursuant too these Codes but which the developer fails to design, construct or maintain free from defects in accordance with these Codes. If the amount of money is insufficient to pay all such costs, the developer shall reimburse the County for the remainder within thir'ty (30) days of the County sending a bill for the balance due. B. The attorney's fees are to be paid. Should Christian County be required to institute proceedings in court in order to collect any sum due under these Codes or to enforce the provisions of the developefs subdivision performance bond, maintenance bond or to collect on the security pledged in support of said bond the County shall be entitled to collect reasonable attorney's fees it incurs, regardless of whether the attorney is engaged by the County on a part or full-time basis. Table 12-10-Page 1 Itemized Cost Estimate for Public Improvements „ f Subdivision Name Final Plat File Code i ITEM QUANTITY UNITS AMOUNT ·- Temporary gravel const. Entrance and upkeep EA · Straw / hay bale dike LF Sediment basin LS , (List other initial sediment controls) Detention basin grading LS Detention basin outlet structure LS Detention basin trickte channel LF Seed & mulch sedimenVdetention basin berms C Rough grade streets LF Rough grade lots LS Rough grade drainage channel, Cline A, 1,etc) LF Sanitary sewer mains, off-site i LF Sanitary sewer mains, on-site LF Sanitary sewer laterals EA Water mains, off-site LF Water mains, on-site LF Water line service laterals ' EA Gas main, off-site LF ; Gas main, on-site LF Gas line service laterals EA Electric facilities, off-site i Electric facilities, on-site Storm sewer Une A 1 15" RCP LF Etc, pipe size & type LF. Junction Box EA i SS-6 inlet EA DI-1 inlet EA XX" Flared end section EA Grouted riprap SF J Etc for each storm sewer tine , Fine grade subgrade LF Curb & gutter LF Aggregate base course LF Asphalt base course LF Asphalt surface course LF Initial Double Coat Chip & Seal surface LF Final Double Coat Chip & Seal surface LF June 21,2010 4 t Concrete pavement LF Sidewalks LF ' Backfill curbs Seed & mulch right-of-way 2 LF Seed & mulch lots LS Remove temporary sediment controls LS Clean out sediment from storm sewers & detention basins LS Re-seeding / erosion repair LS Street Signs Street stripping TOTAL I , * Table 12-10 is subject to revisions ' - Line items may need to be added to fully define the needed improvements for this format. 10:00 a.m. Bid Opening Re: Culverts The meeting was attended by Bob Buford of ADS Sales, Larry West, Bradley West, and Jim Hargrave of West Pipe Company. The Commission and Jim Bresee Resource Management Administrator opened bids for culverts from the following companies: • Contech Construction Products, Inc. from Springfield Larry W. West of West Pipe Company Metal Culverts Inc. The Commission reviewed the bids and compared the prices of the three bids submitted. The Commission concluded that the lowest price on everything was submitted by Larry West a sole proprietor for West Pipe Company. Motion/Vote - Award the Culvert Bid Eastern Commissioner Tom Huffmade a motion to award the culvert bid to the lowest bidder, Larry West of West Pipe Company. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:30 a.m. Library Board Appointment The meeting was attended Commission Secretary Julia Maples. The Commission was notified that Reta Aiphin, a board member for the Library has moved from Christian County and there is a vacancy on the board for her unexpired term that ends August 1, 2011. The Library Board made a recommendation to the Commission to appoint Rebecca Block for the unexpired term of Reta Alphin. Presiding Commissioner Grubaugh stated that the Library Board has been conducting interviews for the position. Ms. Block resides in Highlandville. Motion/Vote - Appointment to the Library Board Western Commissioner Bill Barnett made a motion to appoint Rebecca Block to the Library Board to complete the unexpired term of Reta Alphin ending August 1, 2011. Tom Huff seconded the motion. The motion passed by vote: John' Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). June 21,2010 5 1 1 Motion/Vote - Accept the June 14, 17, 2010 Minutes Western Commissioner Bill Barnett made a motion to accept the June 14,17,2010, minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1 , 4 COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY , , 9 April Term, 2010 , r In the Christian County Commission of said County, on the 21st day of June 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of$ 111,750.38, from the County Revenue CART Fund to the following: 2. BRIDGE i $ 16,762.56 ROAD DISTRICTS i COMMON ROAD #1 $ 33,378.72 COMMON ROAD #2 $ 32,751.80 BILLINGS SPECIAL $ 11,598.00 GARRISON SPECIAL $ 2,393.69 OZARK SPECIAL : $ 9,375.30 SELMORE SPECIAL $ 3,704.53 S. SPARTA SPECIAL 2 $ 1,130.36 · STONESHIRE SPECIAL $ 655.42 GrubauglUPresiding Comm0sioner June 21,2010 4 6 Christian County Commission June 24, 2010 Convene f Presiding Commissioner John Grubaugh called.the meeting of the County Commission to order at on June 24,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 06-24-10-01 - ;2 Right-of-Way Warranty Deed - Copper Ridge Lane The Commission signed and approved the Right-of-Way Warranty Deed for Copper Ridge Lane to transfer additional right-of-way along Copper Ridge Lane to Common 2 Road District. The Grantors are Roger Satterfield and Kimberly Satterfield and Herald R. Ambler, General Partner & Maljorie P. Ambler Genderal Partner. The Deed was attested by County Clerk Kay Brown. Ordinance - 06-24-10-02 - Right-of-Way Warranty Deed - Osceola Road The Commission signed and approved the Right-of-Way Warranty Deed for Osceola Road to transfer additional right-of-way along Osceola Road to Common 1 Road District. The Grantors are Tommie'L. Seiser and mary Margaret Seiser. The deed was attested by County Clerk Kay Brown. Ordinance - 06-24-10-03 - Right-of-Way Warranty Deed - Shelvin Rock Road The Commission signed and approved the Right-of-Way Warranty Deed for Shelvin Rock Road to transfer additional right-of-way along Shelvin Rock Road to Common 2 Road District. The Grantors are Joshus Hirsch and Christie Hirsch. The deed was attested by County Clerk Kay Brown. t Motion/Vote - Accept the June 21, 2010.Minutes Western Commissioner Bill Barnett made a motion to accept the June 21,2010 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh CYes), Bill Barnett (Yes), Tom Huff (yes). I Siihatzfres A A A 11 U June 24,2010 i 1 1 Christian County Commission June 28, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at9:00 a.m. on June 28, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Mr. Todd Wiesehan -P&Z Mr. Tim Hamilton Re: Energy Efficient Retrofitting Options ' The meeting was attended by Commissioner Secretary Julia Maples and Jim Bresee Resource Management Administrator. The Commission met with Tim Hamilton ofPond Creek Designs, Planning and Zoning Administrator Bob Atchley and Senior Planner Todd Wiesenhan. Mr. Hamilton presented an energy analysis of the heating and air conditioning system ofthe historic courthouse. This report will assist in planning and development of a system that meets the energy requirements of the grant that was obtained through the Planning and Zoning Department. The goal is to update the system to a fourteen seer or better,reduce the number of air conditioning and heating units, eliminate base board heaters and to increase the amount of fresh air. Mr. Hamilton estimated that four additional mechanical rooms are necessary to implement this plan. 10:30 a.m. Mr. Phil Amtower-EMA Director Re: Demolition Contract-Riverside Inn The meeting was attended by Julia Maples, Emily from the Christian County Headliner News, Jim Bresee The Commission met with Phil Amtower Emergency Management Administrator to review the contract for the demolition of the Riverside Inn. The contract was developed from the specs of the bid and signed by County Counselor John Housley. The Commission signed the contract with Jordan Disposal Service, LLC and attested by County Clerk, Kay Brown. Motion/Vote - Accept the June 24th, 2010 Minutes Western Commissioner Bill Barnett made a motion to accept the June 24th, 2010 minutes. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett ('Yes), Tom Huff (Yes). 10:45 a.m. Mr. Trevor Croley - Croley Insurance Re: Mid-year Health Inseruance Review Mercy Health Plans The meeting was attended by Commission Secretary Julia Maples. The Commission met with Stm Drysdale, Crystal Scott, Trevor Croley, Debbie Harms, and Michelle Brown of Croley Insurance to discuss the current mid-year health insurance review. There was also discussion regarding a new law that begins September 23, 2010. The new law would require all new employees be eligible to participate in the county's insurance within 90 days or to begin the first of the following month with a waiting period of60 days. Also included in this new law, dependents married or single up to age 26, would be eligible to be added to employee's policy ifno other insurance is available. June 28,2010 1 Mr. Croley said the he would have an open enrollment in September and then again at the end ofthe year. Signature of Eastern Commissioner Tom Huff In Commissioner Grubaugh's Absence 1 '1 ' J! M I Ev-- n Tom Huff/Eastern Missioner f t June 28,2010 to 1 1 Christian County Commission July 01, 2010 Convene Western Commissioner Bill Barnett called the meeting of the County Commission to order at on July 1, 2010 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 11:00 a.m. Paula Brookshire- Great Rivert Associates Re: Sinkhole Update The meeting was attended by Commission SecretaIy Julia Maples and Emily from the Christian County Headliner News. Eastern Commissioner Tom Huffand Western Commissioner Bill Barnett met with Ty Alexander of Terracon and Paula Brookshire and Spencer Jones of Great River Associates and Common2 Road District Assistant Supervisor Scott Grider to discuss the recent report ofthe sinkhole on Tracker Road. Mr. Alexander presented a report illustrating the findings of the four additional borings on Tracker Road. No voids or caves were found but the borings showed variations ofmaterial from30 feet to 60 feet, consistent with sinkhole activity. There was very soft and hard materials found. According to Mr. Jones, there is no threat of a potential for an immediate collapse to the public. Mr. Jones recommended to access how much risk and how much money is needed to fix the problem and the possiblity of using a geogrid. Another meeting was scheduled for next Thursday. Motion/Vote - Accept the June 28th and the July 1, 2010 Minutes Eastern Commissioner Tom Huff made a motion to accept the June 28, and July 1,2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). of Eastern Coinmissioner Tom Huff In Commissioner Grubaugh's 1 %.A l Absence 11#/ 3 Torn'MuW)East0 ,@0ssioner i July 01,2010 1 *t --4·te .2 Christian County Commission July 08, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on July 8,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 7-08-10-04 - Right-of-Way Warranty Deed - Kerr Road The Commission signed and approved the Right-of-Way Warranty Deed for Kerr Road to transfer additional right-of-way along Kerr Road to Common 2 Road District. The Grantors are Mark Elwood and Debbie Elwood. The deed was attested by County Clerk Kay Brown. 9:00 a.m. Library Board Appointment Re: Loretta Hermann The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. • The Commission received a letter of recommendation for Loretta Hermann submitted by the Library Board. The Library Board received one application for the position. The Board interviewed Ms. Hermann and was pleased with her qualifications ofbeing a retired teacher and she continues to teach reading in her spare time. She also assists in the summer reading program and has a desire to expand the book selection for the Library. If appointed her term would expire June 2014. Motion/Vote - Appointment to the Library Board Eastern Commissioner Tom Huffmade a motion to appoint Ms. Loretta Hermann to the Library Board for a four year term expiring June 30,2014. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 9:15 a.m. Phil Amtower EMA Director Re: Addendum to Contract Services Demolition Riverside Inn The meeting was attended by Commission Secretary Julia Maples, Emily Hoffman Christian County Headliner and Randy Stokes from KOLR 10 and FOX 27. The Commission discussed the addendum to the contract for the demolition ofRiverside Inn. The final contract presented to the contractor required the maintenance of automobile and general liability insurance coverage to be maintained at the current sovereign immunity caps set forth in Section 537.610, RSMo., of $500,000 per person, $ 3,000,000 per occurrence. As a result, ofthe change in liability insurance coverage requirements, the Contractormill incur additional premiums of$ 3,987.57, to proceed with the demolition. Presiding Commissioner Grubaugh stated that they had to bond more than they bid for the contract. Motion/Vote - Accept the Addendum to the Demolition Contract Eastern Commissioner Tom Huffmade a motion to accept the addendum to the demolition contract that contains an additonal liability insurance premium of $ 3,987.57. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett CYes), Tom Huff(Yes). The addendum was signed by County Counselor John Housley and County Auditor Sam Yamell. The document was attested by County Clerk Kay Brown. July 08,2010 1 r 9 1 9:30 a.m. Bid Opening Re: Mower for Common I Road District The meeting was attended by Commission Secretary Julia Maples, Stokes from KOLR 10 The Commission opened bids for a 24 horsepower zero turn with a 60 inch cut for Common 1 Road District from the following companies: Loftis Samll Engine Model EZ 6124 $ 4,299.95 Trade-In 1 700.00 10% off for Bid - 360.00 Total Cost $ 3;239.95 Nixa Hardware List ; Bid Amount Scag STC 61V--27CV-SS $ 9,299.99 $ 6,884.00 SFZ61-28Bs 7,138.00 . 5,984.00 TORO 74925 29 HP Kawasaki 1 $ 12,100.00 $ 8,384.00 74296 27 HP Kohler I 9,554.00 -· 6,584.00 74833 27 HP Kohler 5,699.00 4,284.00 Dixie Chopper Classic 3060 HP $ 10,665.00 $ 8,099.00 Xcalibar 3366 12,265.00 9,199.00 Grasshopper 227 61" 27 HP $ 10,840.00 $ 8,484.00 226 61" 26 HP 7,700.00 5,984.00 Larson Farm and Lawn 1 John Deere Z465 EZTRAK W/62" Deck $ 4,600.00 Z720A 25 HP COmm 60" MIDZ $ 6,775.00 Z465 EZTRAK Rsidential Zero-Turn Radius $ 5,699.00 Other charges 124.00 Discount 1.223.00 Total Cost $ 4.600.00 Z720A Commercial ZTRAK;with 60" Deck $ 8,499.00 Other Charges $ 109.00 Discount $ 1,833.00 Total Cost $ 6.775.00 Motion/Vote - Award the Common 1 Road District Lawnmower Eastern Commissioner Tom Huff made a motion to award the mower for Common 1 Road Distinct to Loftis Small Engine for a total cost of$3,239.95. This price includes a three year warranty. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). t July 08,2010 2 . P b 4 i. 9:45 a.m. Glen Pace Human Resource Consultant Re: Updates to Employee Manual The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Assistant Supervisor Richard Teague, and Jim Bresee Resource Management Administrator The Commission met with Glen Pace the County's Human Resource Consultant to discuss the recommendations from the state audit and to revise the employee manual to include the following: mileage logs, beginning and ending odometer readings on xehicles, encourage use of county vehicles and prepaid debit cards. 10:00 a.m. 2nd Floor Courtroom BobAtchley- Planning and Zoning Re: Adopt Zoning Regulations The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Common 2 Road District employee Richard Teague, Planning and Zoning Office Manager CathyLeming, Terry Bohmont, Bruce Deckard, Clyde Beasley, Charley Rogers and Tara Muck of the Springfield Newsleader. Planning and Zoning Administrator Bob Atchley, presented to the County Commission the Unified Development Code Zoning Report and Amendments. r. N•. Zoning Report to the County Commission It is my understanding that Christian County has been considering a transition from its current system of land use permitting and performance standards as contained within the Unified Development Codes to a Traditional, Euclidian form ofZoning since at least 2003. On June 16,2008 the Planning and Zoning Commission approved a motion directing the Planning and Zoning staff to pursue outside assistance in revising the Comprehensive Plan and the transition to traditional zoning. , In February 2009, Christian County began the process of updating the Christian County Comprehensive Plan. During the public visioning process, seven public input meetings were held throughout the County allowing citizens to express their needs, desires and future vision for the County which was then translated into the goals and objectives ofthe Christian County Comprehensive Plan. During those public meetings the citizens of Christian County repeatedly expressed concern about the prohibitive development processes and policies in effect, which supported the impression already held by both the Planning and Zoning Staff and the County Commission. On Februaty 2,2009 the Planning and Zoning Commission voted unanimously, adopting a resolution directing the staff to continue with the preparation of the groundwork necessary in the transition to traditional zoning. In putting together the initial draft version ofthe Zoning Regulations, the Subdivision Regulations, the Road and Access Standards and the Stormwater and Erosion Control Regulations for Christian County the staffreviewed several sets of regulations comparing approaches to various issues and selecting the components which would best serve our County and enable us to address the issues we will face as we move forward. The staffrelied heavily on the Greene County's Zoning and Subdivision Regulations, because while they are not perfect, they have been both time tested and also present an opportunity to have some degree of regional consistency in the manner in which various planning matters are addressed. The staffis very aware of the many differences between our two Counties and has in many ways tailored these regulations specifically to meet to our needs. A large version ofthe preliminary zoning map was placed on display in an open house format in the Planning and Zoning Department conference room from May 17th through June 4th. This preliminary map July 08, 2010 3 1 D . is the result of extensive research and effort from the staffas well as input from citizens with valuable local knowledge. The intent ofthis preliminary map is to provide for a representation ofexisting, lawfully permitted and/or grandfathered land uses within the unincorporated County. The staff utilized a "best fit" approach by representing the existing land uses within the confines of the various zoning districts as laid out in the Zoning Regulations. As professional planners, the staffis keenly aware of the necessary preparations that witt enable us to overcome the problems that we are likely to face in the future. One of those potential problems is the growing interface between our existing agricultural landowners and the ever increasing expansion of suburban development. In 1990 our County population was 32,644. In 2007 our reported population had grown to 73,066. Most of this population growth has come in the form of single family residences. As part of the initial draft ofthe Zoning Regulations the staff had included Article (29) Animal Regulations which was designed to head offwhat was feared,to become a series of issues between neighboring landowners in these areas where suburban and agricultural activities will be coming into contact. What the staff discovered as part of the public hearing on these proposed regulations was that many of the components ofthat Article were seen as too restrictive to the folks who engage in agricultural activities as their way of life. Those peoples' concerns were heard and that Article was removed by the Planning and Zoning Commission, upon the recommendation ofthe staff. After holding a series ofadvertised public hearings, on June 7,2010 the Planning and Zoning Commission voted unanimously to recommend approval ofthe Zoning Regulations and the Zoning Map to the Christian County Commission. The Planning & Zoning Commission has further recommended the removal and separation from the UDC of the subdivision regulations formerly know as Section4-70,4-75,4-76,4-77, 4-78 and 4-80 of the UDC, the Road and Access Standards formerly known as Chapter Fifteen ofthe UDC and the Stormwater and Erosion Control Regulations formerly known as Chapter Nineteen of the UDC, resulting in the creation of three sets ofregulations to be cited separately as the "Christian County Subdivision Regulations", the "Christian County Road and Access Standards" and the "Christian County Stormwater and Erosion Control Regulations"; each to have the same effective date as the Zoning Regulations. On July 6,2010 the Planning and Zoning Commission voted 9 lo t to adopt the Subdivision Regulations for Christian County, in accordance with the requirements of Section 64.550 and 64.580 of the Missouri Revised Statutes. A transition to a more traditional zoning format will provide for a much greater level ofpredictability and will create an environment conducive to economic development which will give Christian County a much needed jump start in its recovery from the current recession. This format is also more understandable to the general public and is also seen by the courts as being in conformance with the requirements of the Missouri Revised Statutes. This will allow Christian County to further coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources ofthe county, to insure efficient expenditure ofpublic funds and to promote the health, safety, convenience, prosperity and general welfare of its inhabitants. The following citizens addressed the County Commission: Mr. Bruce Deckard, 607 Elkhead Road, Sparta, MO. Mr. Deckard addressed the Commission with concerns regarding confinement and feeding operations for people that make a living through intense agriculture. Mr. Deckard had concern of how many new manned positions will be created to enforce the new zoning rules because the current code enforcement is not adequate. Presiding Commissioner Grubaugh responded that no new positions would be created because the new regulation have been tested in court and will be more enforceable. July 08,2010 4 Mr. Bresee also confirmed that it won't cost any more because we have regulators on staff. Mr. Deckard asked ifwe would continue to have a Board ofAdjustment? Mr. Bresee said that we would continue have a Board of Adjustment with the new codes. Terry Bohmont, 539 Bohmont Road, Sparta, Missouri Mr. Bohmont had concern that agriculture land use should be exclusive to agriculture and not used for a church or a machinery storage building. Presiding Commissioner Grubaugh said that machinery storage is out. r Charles Rogers , 211 Harmony Circle Sparta, MO. Mr. Rogers had concerns with the code language regarding commercial equipment that is left outside. If you have more than two dozers working on a job site they would have to be kept in a building but farm equipment would be exempt. Mr. Rogers also had concern with road standards regarding asphalt in subdivisions. 7 Mr. Atchley responded that any existing situations are grandfathered that pertain to road standards in subdivisions. Terry Bohmont, 539 Bohmont Road Sparta Mr. Bohmont had concern with Page 116 Article C pertaining to churches. He asked, "What do churches have to do with agriculture?" Mr. Bresee responded that intall traditional zoning, churches are considered community services and are allowed in any zone. Mr. Atchley stated that even though it is termed an agriculture district, we don't regulate agriculture uses. Clyde Brinley, 1753 West Morningside Drive, Nixa Mr. Brinley requested clarification of Section 29 A-1 ofthe CAFO section. Mr. Atchley explained Section 29 A-1 regarding a CAFO. MOTION/VOTE Adopt the State Regulations in Reeard to CA.F.O. Eastern Commissioner Tom Huff made a motion to adopt the state regulation for the Confined Animal Feeding Operations. Bill Barnett seconded the motion. The motion passed by vote: Tom Huff(Yes), Bill Barnett (Yes), John Grubaugh (Yes) Mr. Atchley, explained thereare six parcels of land that were zoned in error. Four ofthe six parcels were to be agriculture and one should have been received a C2 permit. Mr. Atchley said that the fee schedule is being amended and will be presented to the Commission at a later date. MOTION/VOTE Accept the Road Standards Eastern Commissioner Tom Huffmade a motion to accept the road standards with the provision that the road standards would apply to a road for three lots instead of two lots. Bill Barnett seconded the motion. The new road standards will be in effect beginning August 9th, 2010. The motion passed by vote: Tom Huff (Yes), Bill Barnett (Yes), John Grubaugh (Yes) July 08,2010 5 1 C ORDER NO. 7-8-10-02 ORDER ofthe CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: July 8,2010 SUBJECT:Adoption of Amendments to Road and Access Standards for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure efficient expenditure ofpublic funds and to promote the health, safety, convenience, prosperity and generat welfare of its inhabitants; and WHEREAS, the Planning and Zoning Commission has held advertised public hearings in order to obtain public input concerning the amendment ofthe Unified Development Codes (UDC) for Christian County, Missouri, which henceforth shall be known as the"Zoning Regulations for Christian County, Missouri", in accordance with the requirements of Section 64.670 ofthe Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has further recommended the removal and separation from the Unified Development Codes ofthe Road and Access Standards fonnerly known as Chapter Fifteen of the UDC, resulting in the creation ofwhat is to now be cited separately as the "Road and Access Standards for Christian County". NOW, THEREFORE, on this 8th day of July, 2010, at a duly called meeting ofthe Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Tom Huff, seconded by Commissioner Bill Barnett, and concurred by Presiding Commission Grubaugh, the Christian County Commission did vote unanimously to amend the Unified Development Codes for Christian County, Missouri, by adopting amended road and access standards to be known as the"Road and Access Standards for Christian County, Missouri", for the purpose of providing a uniform set of design standards for roads and other points ofaccess within the unincorporated areas of Christian County. Existing road and access standard regulations within the Unified Development Codes of Christian County, Missouri, are repeated and superseded to the extent of their inconsistency with the Road and Access Standards of Christian County, Missouri adopted this date. IT IS HEREBY ORDERED that Chapter Fifteen ofthe Unified Development Codes for Christian County, Missouri, are hereby amended and in lieu thereof Road and Access Standards to be known as the "Road and Access Standards for Christian County, Missouri" are hereby adopted and enacted and are attached hereto and incorporated herein by this reference and a copy shall be on file in their entirety at the Christian County Planning & Zoning office, 202 West Elm Street, Ozark, Missouri 65721. IT IS FURTHER ORDERED that the Road and Access Standards for Christian County, Missouri adopted hereunder also provide for tile security requirements for public improvements and the means by which to collect any sum for those improvements including attorney's fees, and authorize said Regulations to be amended from time to time by Order ofthe Christian County Commission. lT IS FURTHER ORDERED that the Road and Access Standards for Christian County, Missouri shall become effective on 9th day of August, 2010, the same effective date as the Zoning Regulations and a copy of this Order shall be filed in the office of the County Clerk before 5:00 p.m. this date. July 08,2010 6 1 .4 Done this 8th day ofJuly, 2010, at 11:16 0'clock a.m. CHRISTIAN COUNTY COMMISSION John Grubaugh , * Yes X Presiding Commissioner Dated: 7-8-2010 Tom Huff s Yes X Commissioner, Eastern District „ Dated: 7-8-2010 Bill Barnett Yes X Commissioner, Western District Dated: 7-8-2010 ATTEST: Kay Brown County Clerk MOTION/VOTE Accept the Zoning Regulation and Proposed Zoning Map Eastern Commissioner Tom Huff made a motion to accept the zoning regulations and proposed zoning map. Bill Barnett seconded the motion. The new zoning regulations will be in effect beginning August9th, 2010, The motion passed by ote: Tom Huff (Yes), Bill Barnett (Yes), John Grubaugh (Yes) Mr. Atchley, explained there are six parcels of land that were zoned in error. Four ofthe six parcels were to be agriculture and one should have been received a Cl permit. Mr. Atchley said that the fee schedule is being amended and will be presented to the Commission at a later date. 1 ORDER NO. 7-8-10-01 ORDER ofthe 1 CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: July 8,2010 SUBJECT: Adoption ofAmendments to Zoning Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources ofthe County, to insure efficient expenditure of public funds and to promote the health, safety, convenience, prosperity and general welfare of its inhabitants; and WHEREAS, the Planning and Zoning Commission has held public hearings in order to obtain public July 08,2010 7 1 .4 input concerning the amendment of the Unified Development Codes (UDC) for Christian County, Missouri, which henceforth shall be known as the"Zoning Regulations for Christian County, Missouri", in accordance with the requirements of Section 64.670 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has recommended adoption of the "Zoning Regulations for Christian County, Missouri"; and WHEREAS, the Christian County Planning and Zoning Commission has further recommended the removal and separation from the Zoning Regulations the subdivision regulations formerly know as Section 4-70,4-75,4-76,4-77,4-78 and 4-80 of the UDC, the Road and Access Standards formerly known as Chapter Fifteen ofthe UDC and the Stormwater and Erosion Control Regulations formerly known as Chapter Nineteen of the UDC, resulting in the creation ofthree sets ofregulations to be cited separately as the "Christian County Subdivision Regulations",the "Christian County Road and Access Standards" and the "Christian County Stormwater and Erosion Control Regulations"; each to have the same effective date as the Zoning Regulations. NOW, THEREFORE, on this Sth day of July, 2010, at a duly called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Tom Huff, seconded by Commissioner Bill Barnett, and concurred by Prepiding Commission Grubaugh, the Christian County Commission did vote unanimously to amend the Unified Development Codes for Christian County, Missouri, by adopting amended zoning regulations to be known as the"Zoning Regulations for Christian ./ County, Missouri", for the purpose of regulating the use of land in the unincorporated areas of Christian County pursuant to the provisions of Chapter 64.510 through 64.695 of the Revised Statutes ofMissouri to promote the orderly development of the County in accordance with the Comprehensive Development Plan of Christian County as adopted by the Planning Commission and approved by the County Commission, and to effectuate the use of other accepted purposes ofzoning. Existing zoning regulations of the Unified Development Code of Christian County, Missouri, are repealed and superseded to the extent of their inconsistency with the Zoning Regulations of Christian County, Missouri adopted this date. IT IS HEREBY ORDERED that the Unified Development Codes for Christian County, Missouri, are hereby amended and in lieu thereof zoning regulations to be known as the"Zoning Regulations for Christian County, Missouri" are hereby adopted and enacted as described in the Zoning Regulations which are attached hereto and incorporated herein by this reference and a copy shall be on file in their entirety at the Christian County Planning & Zoning office, 202 West Elm Street, Ozark, Missouri 65721. IT IS FURTHER ORDERED that the Zoning Regulations for Christian County, Missouri adopted hereunder provide penalties for the violation thereof, and authorize said Regulations to be amended from time to time by Order of the Christian County Commission. IT IS FURTHER ORDERED that the map portion of these regulations may be cited separately as the Christian County Zoning Map, a copy ofwhich is incorporated into the Zoning Regulations for Christian County, Missouri. The zoning map shall be on file at the Christian County Planning and Zoning office. IT IS FURTHER ORDERED that the following parcels numbers shall be amended upon the Christian County Zoning Map as specified below: Parcel Number Property Owner Proposed Zoning Map Amended Zoning Designation Designation 9-0.2-9-0-0-6 Journagan Construction M-2 A-1 20-0.6-13-3-2-5 Christopher Snyder R-1 C-2 20-0.6-23-0-0-14 Steven & Melissa Stewart A-R A-1 18-0.6-24-0-0-17 Rex & Phoebe Snapp A-R A-1 10-0.8-28-1-1-4 Ben & Cathryn Sayle A-R A-1 July 08,2010 8 t . 12-0.7-26-0-0-5 Roy & CAnnie Goins A-R A-1 IT IS FURTHER ORDERED that upon the recommendation ofthe Planning & Zoning Commission, the Christian County Commission may estabiish by Rule fees for any service the Planning and Zoning Department provides in order to pay for any costs incurred in carrying out the administration and enforcement ofthese Regulations in the unincorporated areas of Christian County, Missouri pursuant to Section 64.540, RSMo. IT IS FURTHER ORDERED that the Zoning Regulations for Christian County, Missouri shall become effective on 9th day of July, 2010, and a copy ofthis Order shall be filed in the office of the County Clerk before 5:00 p.ni. this date. Done this 8th day of July, 20 10, attl:16 0'clock a.m. CHRISTIAN COUNTY COMMISSION Yes X John Grubaugh Dated: 7-8-2010 Presiding Commissioner Yes X . Tom Huff Dated: 7-8-2010 .. Commissioner, Eastern District Yes X Bill Barnett Dated: 798-2010 Commissioner, Western District ATrEST: 2 Kay Brown County Clerk t MOTION/VOTE Accept the Stormwater and Erosion Regulations Eastern Commissioner Tom Huff made a motion to accept the Stormwater and Erosion regulations road standards with the provision that the road standards would apply to a road for three lots instead oftwo lots. Bill Barnett seconded the motion. The new road standards will be in effect beginning August9th, 2010. The motion passed by vote: Tom Huff (Yes), Bill Barnett (Yes), John Grubaugh (Yes) ORDER NO. 7-8-10-03 ORDER of the - CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: July 8, 2010 SUBJECT: Adoption of Amendments to Stormwater and Erosion Control Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure efficient expenditure of public funds and to promote the health, safety, July 08,2010 9 4. convenience, prosperity and general welfare of its inhabitants; and WHEREAS, the Planning and Zoning Commission has held advertised public hearings in order to obtain public input concerning the amendment of the Unified Development Codes (UDC) for Christian County, Missouri which henceforth shall be known as the 'Zoning Regulations for Christian County, Missouri", in accordance with the requirements of Section 64.670 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has further recommended the removal and separation from the Unified Development Codes of the Stormwater and Erosion Control Regulations formerly known as Chapter Nineteen of the UDC, resulting in the creation of what is to now be cited separately as the "Stormwater and Erosion Control Regulations for Christian County". , NOW, THEREFORE, on this 8th day of July, 2010, at a duly called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Tom Huff, seconded by Commissioner Bill Barnett, and concurred by Presiding Commission Grubaugh, the Christian County Commission did vote unanimously to amend the Unified Development Codes for Christian County, Missouri, by adopting amended stormwater and erosion control regulations to be known'as the "Stormwater and Erosion Control Regulations for Christian County, Missouri", sets forth the minimum design standards for the design of storm - drainage facilities, references State and Federal Permitting requirements, grading sediment and erosion control requirements and regulations governing environmentally sensitive areas such as floodplain areas and sinkholes within the onincorporated areas of Christian County. Existing stormwater and erosion control regulations within the Unified Development Codes of Christian County, Missouri, are repealed and superceded to the extent of their inconsistency with the Stormwater and Erosion Control Regulations of Christian County, Missouri adopted this date. r $ IT IS HEREBY ORDERED that Chapter Nineteen of the Unified Development Codes for Christian County, Missouri, are hereby amended and in lieu thereof stormwater and erosion control regulations to be known as the "Stormwater and Erosion Control Regulations for Christian County, Missouri" are hereby adopted and enacted and are attached hereto and incorporated herein by this reference and a copy shall be on file in their entirety at the Christian County Planning & Zoning office, 202 West Elm Street, Ozark, Missouri 65721. IT IS FURTHER ORDERED that the Stormwater and Erosion Control Regulations for Christian County, Missouri provide penalties for the violation of the requirements established within said Regulations. IT IS FURTHER ORDERED that the Stormwater and Erosion Control Regulations for Christian County are authorized to be amended from time to time by Order of the Christian County Commission. IT IS FURTHER ORDERED that the Stormwater and Erosion Control Regulations for Christian County, Missouri shall become effective on 9th day of August, 2010, the same effective date as the Zoning Regulations for Christian County, Missouri and a copy of this Order shall be filed in the office of the Cqunty Clerk before 5:00 p.m. this date. l Done this 8th day of July, 2010, at 11:16 0'clock a.m. CHRISTIAN COUNTY COMMISSION John Grubaugh Presiding,Commissioner Yes X July 08,2010 10 Dated: 7-8-2010 Tom Huff Commissioner, Eastern District Yes X Dated: 7-8-2010 · Bill Barnett Commissioner, Western District Yes X Dated: 7-8-2010 ATTEST: ' Kay Brown County Clerk 1:30 p.m Spencer Jones - Great River Associates Re: Sink Hole on Tracker Road , The meeting was attended by Commission Secretary Julia Maples, Owen Hunn ofTensar Technology, Ty *Alexander ofTerracon, Joel Girdner ofKSPR, Spencer Jones of Great River Associates, Richard Teague " Common 2 Road District Assistant Supervisor and Emily Hoffman ofthe Christian County Headliner, The Commission met with Mr. Hunn, Mr. Alexander, Mr. Jones, and Mr. Teague to review the report of the second borings on Tracker Road. Mr. Jones of Great River Associates presented the options to repair Tracker Road. The safest and most expensive permanent option would be to build a bridge over the sink hole area. There are other options that could buy some time such as a geogrid. The geogrid would begin at a depth of 50 to 60 foot range and would layer base rock and geogrid at a two foot depth. The goal is to stabilize the road and make it safe for travet. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN; July Term2010 In the Christian County Commission of said County, on the 2nd day ofJuly 2010, the following, among oher proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 100,000.00, from building bond to the following: COLE (Leaving a balance of $ 350,000.00) COURT ORDER STATE OF MISSOURI , }SS. July 08,2010 11 4. COUNTY OF CHRISTIAN July Term, 2010 In the Christian County Commission of said County, on the 7th, day ofJuly 2010, the following, among other proceedings, were had,wiz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 343,496.90 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD #1 $ 106,415.34 COMMON ROAD #2 $ 104,388.71 BILLINGS SPECIAL $ J 36,994.62 GARRISON SPECIAL $ 7,625.63 OZARK SPECIAL $ ; 28,884.23 SELMORE SPECIAL $ 11,816.29 S. SPARTA SPECIAL $ 3,606.72 STONESHIRE SPECIAL $ 2,095.33 CITIES CITY OF BILLINGS $ 4,087.61 CITY OF CLEVER $ 2,438.83 CITY OF FREMONT HILLS $ k 1,2¥.29 CITY OF NIXA $ 15,113.86 ,CITY OF OZARK $ 15,972.61 ',CITY OF SPARTA 2 $ 1,820.53 igature X. missioner July 08,2010 12 73-1 .0 t Christian County Commission July 12, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:00 a.m. on July 12,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking tile minutes. 9:30 a.m. Phil Amtower -EMA Director Re: Addendum Correctoin - Demolition Contract Riverside Inn Project The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews and Emily Huffman ofthe Christian County Headliner. The Commission signed the correction to the 2nd addendum to the Riverside Inn Demolition contract for the price ofthe demolition td increase to $ 56,800.00. The 2nd addendum was attested by County Clerk Kay Brown. 9:40 a.m. Board of Equalization Re: David Snider The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator and the Board of Equalization. The Board ofEqualization which includes the County Commission met and the minutes are kept in the Board ofEqualization Minute Book. 10:00 a.m. Board of Equalization Re: Frank SIechter The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator and the Board of Equalization. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board ofEqualization Minute Book. 10:40 a.m. Board of EquaIization Re: Dorothy Thomas The meeting was attended by Julia Maples and Jim Bresee Resource Management Administrator and Jeri Smith. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board of Equalization Minute Book. 11:00 a.m. Board of Equalization Re: Jeri Smith The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board of Equalization Minute Book. 1:00 p.m. Darla Boice & AII Commissioners Re: OACAC Meeting The Commission attended the OACAC meeting located at 204 East Elm in Ozark, Missouri. July 12,2010 1 12 1:30 p.m. Courthouse Office Holders Re: Energy Efficient Retrofitting in Courthouse The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols, Recorder Roy Meadows, Auditor Sam Yamell, Darrell Flint the County Maintenance Man, Deputy Assessor Marian Matthews and Bob Atchley Planning and Zoning Administrator. The Commission and Timothy Hamilton from Pond Creek Designs met with the office holders to discuss retrofitting the courthouse for energy efficiency. Senior Planner Todd Wiesenhan passed out presentations ofthe project. Timothy Hamilton of Pond Creek Designs presented the project to the officeholders and explained the benefits ofretrofitting the courthouse for energy efficiency. The benefits would be higher energy efficiency, resulting in lower costs, fewer air conditioning and heating units, code compliance and fewer sick employees. The current heating and air conditioning system does not provide enough fresh air and higher energy costs. Mr. Hamilton wanted to discuss with the officeholders that the new system would require fewer thermostats for each office. 2:30 p.m. Paula Brookshire - Great River Associates Re: Utility Discussion at Tracker Road Sinkhole The meeting was attended by Commission Secretary Julia Maples, Emily Hoffman Christian Headliner News, Brent Young Common 2 Road District Supervisor, and Mike Robertson. The Commission met with Paula Brookshire of Great River Associates, Milton Dickensheet City ofNixa Water Quality Superintendent, and Public Works Director Doug Colvin to discuss the utilities at the Tracker Road sinkhole. There was discussion about the force main underneath Tracker Road, that would need to be moved prior to repairing the road. Mr. Colvin said they would take care of it. Western Commissioner Barnett would like to get started on the road repair soon. SM?ltures (!g>n GruballoWPresidingtomm#sioner t July 12,2010 1• f. +t Christian County Commission July 15, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on July 15, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Mr. Greg Williams -Connell Insurance Re: Workers Compensation Review The meeting was attended by Commission Secretary Julia Maples and County Auditor Sam Yamelt. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huff met with Mr. Greg Williams of Connell Insurance for a mid- year review of the County's workers compensation claims. Mr. Williams reveiwed the loss history from April 1,2009 through April 2010, showing just over $ 50,000.00 in claims which is good. There is a 29% loss ratio which could result in a decrease in premiums for the County. The analysis of the past year shows the frequency of incidents are down. Ordinance - 7-15-10-01 - Right-of-Way Warranty Deed Cypress Road The County Commission signed and approved the Right-of-Way Warranty Deed for Cypress Road to transfer additional right-of-way along Cypress Road to Common 1 Road District. The Grantors are Roger Woods and Carman Woods. The deed was attested by County Clerk Kay Brown. Ordinance - 7-15-10-02 - Right-of-Way Warranty Deed- Prism Drive The County Commission signed and approved the Right-of-Way Warranty Deed for Prism Drive to transfer additional right-of-way along Prism Drive to Common 2 Road District. The Grantors are John Reed, Joseph and Rebekah Farmer, Dan and Barbara Dhondt, Donald and Cyndia Stover, Robert Mailat, Stuart and Shirley Coe and Ruth Meese. The deed was attested by County Clerk Kay Brown. 10:45 a.m. Ted Nichols - County Collector Re: Bid Opening - Mail Service for Tax Statements The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner Grubaugh and Eastern Commissioner Huffmet with Collector Ted Nichols to open 1 bid for mail services for sending the tax statements from the following company: Ozark Mailing Service, LLC Mailing 1 ounce- price per piece 40.0 cents Mailing 2 ounce- price per piece 53.4 cents Anything over 2 ounces is full postage All envelopes will be sealed J. Edward Rice Company was also sent a request for bid but they declined to bid because they could not be competitive. Collector Ted Nichols recommended choosing Ozarks Mailing Service, LLC, because their service would save the county three cents per mail piece over the office processing the mailing. . I July 15,2010 1 -3 U t Motion/Vote - Award the Tax Statement Mailing Services Eastern Commissioner Tom Huffmade a motion to award the Collector's tax statement mailing to Ozark Mailing Service LLC. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff(Yes). t Motion/Vote - Approve the July 12 Minutes Eastern Commissioner Tom Huffmade a motion to approve the July 12, 2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). 11:00 a.m. Bid Opening Re: Propane for Common 1 Road Barn The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols and Recorder Roy Matthews. The County Commission opened one bid from Hood's Propane Company, Inc. for propane for the Common 1 Road District Barn. Hood's Propane Company, Inc. $ 1.449/per gAllbn guaranteed for 3,000 gallons of propane tom made the Total Cost for 3,000 gallons is $ 4,347.00. Motion/Vote - Award the Propane Oil for Common 1 Road Barn Eastern Commissioner Tom Huff made a motion to award the propane oil for Common 1 Road Distric to Hood's Propane Company, Inc. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Roll Call Attendance taken at 1:30: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 1:45 p.m. Spencer Jones of G.R.A. Re: Cost and Construction Analysis of Tracker Road Sinkhole The meeting was attended by Commission Secretary Julia Maples, Todd Wiesenhan Senior Planner of Planning and Zoning, Common 2 Road District Commissioner Brent Young, and Tara Muck of the Springfield Newsieader. Amelia Hoffman ofthe Christian County Headliner. The County Commission met with Spencer Jones of Great River Associates to discuss the cost and construction ofTracker Road sinkhole. Mr. Jones did a comparison of the FEMA equipment rates and the Missouri prevailing wage rates to the contractors bids that were obtained earlier by the Commission. The contractor's bids were cheaper. Great River Associates did an analysis and found there is no overhead and or profit built into the contractor's bids that were awarded. The Commission and Mr. Jones discussed how the work would be coordinated within the shortest time frame. Commissioner Barnett suggested that his road crew would carry away the debrie and Journagan would bring in the rock. There was also discussion about the rite of ently onto the property to do the road project. Mr. Jones suggested that Darreli Mrotek Construction, Inc. provide the excavation work, loaders, trucks, graders, rollers and dozer services. Blevins will do the asphalt and Nixa utilities will cap the force main and coordinate with the phone company for the phone lines. July 15,2010 2 .. Motion/Vote - Award Tracker Road Work Repair Western Commissioner Bill Barnett made a motion to award the Tracker Road repair to Darrell Mrotek Construction, Inc Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). .k SM'101!res 4 71\ A-/ shioner t i i t July 15,2010 f 3 Christian County Commission O £ July 19, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on July 19,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Board of Equalization Re: Ron Nelson The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator and the Board 'of Equalization. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board ofEqualization Minute Book. 9:20 a.m. Board of EquaIization Re: J.D. Edwards The meeting was attended by Commission Secretary Julia Maples. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board of Equalization Minute Book. 10:00 a.m. Board of Equalization Re: Scott and LaRaine Bauer The meeting was attended by Commission Secretary Julia Maples. The Board ofEqualization which includes the County Commission met and the minutes are kept in the Board ofEqualization Minute Book. 10:40 a.m. Board of Equalization Re: Louis Smoots The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator and the Board of Equalization. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board ofEqualization Minute Book. 1:00 p.m. Board of Equalization Re: Mike Campise The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator and the Board ofEqualization. Mr. Campise failed to appear for the meeting with the Board ofEqualization. 1:20 p.m. Board of Equalization Re: Clara Sauter July 19,2010 1 ,% fr 7, -4 t The meeting was attended by Commission Secretary Julia Maples and Jack Harris, Clara Suater's son-in-law and the Administrator and the Board of Equalization. The Board of Equalization which includes the County Commission met and the minutes are kept in the Board of Equalization Minute Book. { Signatures , r. cut:VA- 511-Grubauflpresiaing Cotnmiss!per July 19,2010 2 Christian County Commission July 22, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 on July 22,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. r 9:00 a.m. Jeff Hyatt, Sparta Schools Superintendent The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator and Emily Hoffman of the Christian County Headliner News. The County Commission met with Jeff Hyatt, Superintendent of the Sparta School District to discuss the road and the turn lanes for the new high school. Mr. Hyatt, presented pictures ofthe road and the plans for the new school and he expressed concern for the turn lanes to be used by the buses. Mr. Hyatt asked the County Commission for assistance to change the site lines with MODOT. Presiding Commissioner Grubaugh said that the County has no jurisdiction in this matter because the school is located in the Sparta City limits. He suggested that Superintendent Hyatt talk to MODOT and remove some trees and do a driveway permit and present it to MODOT for approval. There was also discussion regarding stormwater retention for the new high school. 1:30 p.m. (Tele Conference) Amy Curran - C.G.I. Communications Re: County Showcase Program Proposal The meeting was attended by Commission Secretary Julia Maples, Todd Wiesenhan, Senior Plannerfor Planning and Zoning Department and Emily Hoffman from the Christian County HeadtinerNews. The County Commission met with Amy Curran from CGI Communications via the internet and conference call for a internet proposal to showcase the County's tourist attractions. This company works with cities and county's and has become a member ofNACO. The website for the presentation is www.mycounty.tv website to access the proposal. Ms. Curran said that C.G. I. Communications would develop an internet video for Christian County. The county would have three additional items to post to the site such as: education, real estate and relocation, quality of life, healthcare, downtown life and public safety. A free hard copy will be sent to the Commission for review. Only select county's have been selected to be invited into this program at no cost.' COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY July Term, 2010 In the Christian County Commission of said County, onthe 21st day of July 2010, the following, among other proceedings, were had, viz: July 22,2010 1 t t i .. 1 The Treasurer is hereby ordered to transfer thesum of$ 114,665.18, from the County Revenue CART Fund to the following: BRIDGE $ 17,199.78 ROAD DISTRICTS COMMON ROAD #1 $ 34,249.34 COMMONROAD#2 $ 33,606.07 BILLINGS SPECIAL $ 11,900.53 GARRISON SPECIAL $ 2,456.13 OZARK SPECIAL $ 9,619.84 SELMORE SPECIAL $ 3,801.15 S. SPARTA SPECIAL I $ 1,159.84 STONESHIRE SPECIAL $ 672.50 *tures AA n A-QU- . ir#sgier July 22,2010 to t Christian County Commission July 29, 2010 Convene Presiding Commissioner John Grubaugh calIed the meeting of the County Commission to order at on July 29,2010 at the County Comihission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. No Meetings Scheduled The County Commission had no meetings scheduled for today. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN f Juty2010 Term, In the Christan County Commission of said County, on the 27th, day of July 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 100,000.00, from building bond to the following: COLE (Leaving a balance of $ 250,000.00) Signatures '440-- Efuldugliefng Coimmis*ner V July 29,2010 0 1 j Christian County Commission August 02, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:00 a.m. on August 2, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Absent. County Clerk Kay Brown is taking the minutes. Ordinance - 08-02-10-01 - Right-of-Way Warranty Deed - Warren Road - Common 1. The County Commission signed and approved the Right-of-Way Warranty Deed for Warren Avenue to transfer additional right-of-way along Warren Road to Common 1 Road District The Grantors are Jimmie L. Scott and Bonna Diane Scott Joint Trustees of the Jimmie L. Scott and Bonna Diane Scott Joint Trust. The deed was attested by County Clerk Kay Brown. Motion/Vote - Approve the Minutes for July 8, 12, 19, 22, and 29, 2010 Western Commissioner Bill Barnett made a motion to approve the minutes July 8,12,19, 22, 29,2010. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Amendment to Previous Motion/Vote Presiding Commissioner Grubaugh noted that the minutes for July 12th were approved in the July 15th meeting and should be removed from the previous motion. Motion/Vote - Approve the July 15, 2010 Minutes Weitern Commissioner Bill Barnett made a motion to approve the July 15, 2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. U t August 02, 2010 1 t- V li t Christian County Commission August 05, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:15 a.m. on August 5,2010 at the County Commission Office. Attendance: John Grubaugh, Present Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:15 a.m. Kay Brown Levy Hearing The meeting was attended by Commission Secretary Julia Maples, Planning and Zoning Administrator Bob Atchley and Planning and Zoning Senior Planner, Todd Wiesenhan and Bruce Deckard of Sparta. The County Commission ordered the County Clerk to give notice ofthe levy hearing to the local paper for for Christian County Government and the Road Districts. The hearing will be set for August I gth, 2010 at 9:00 a.m. for the County and 6:30 p.m. for the Special Road Districts. Motion/Vote - Order the Clerk to Publish the Levy Hearing Western Commissioner Bill Barnett made a motion to order the County Clerk to publish the notice for the levy hearing for Christian County Government and the Road Districts in the Christian County Headliner News. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). , 9:30 a.m.Bob Atchley- Planning & Zoning Re: Adopt Fee Structure & Discussion of Rezoning Schedule The meeting was attended by Commission Secretary Julia Maples., Pianning and Zoning Administrator Bob Atchley and Planning and Zoning Senior Planner, Todd Wiesenhan, The County Commission met with Planning and Zoning Administrator Bob Atchley and Planning and Zoning Senior Planner, Todd Wiesenhan to review the proposed fee schedule. According to Mr. Atchley the proposed fee schedule will not have a Division 1 fee but would included a required $ 45.00 fee for an environmental review. The Division 1 fee would be transferred to the developers. This new schedule shifts the fees more to the developer than the individual home builder. The Commission feel that this change is fair and equitable. The following list is intended to contain the primary services and associated fees, effective on August 9, 2010 but does not include small miscellaneous fees for other services the office provides. PLANNING AND ZONING FEE SCHEDULE Rezoning $ 650 Conditional Use Permit' $ 250 Amendment to Conditional Use Permit $ 250 Planned Unit Development (PUD) $ 650 Amendment to Planned Unit Development (PUD) ........................ $ 650 Variance $ 250 Appeal $ 250 Sketch Plan Review f $ 150 Preliminary Plat Review $ 250 August 05,2010 1 Final Plat Review $ 250 Final Plat Per Lot Fee · $ 150 Subdivision Variation . $ 100 Re-plat of aNamed Subdivisjon ·$ 150 Vacation of a Subdivision orAny Part Thereof $ 350 Administrative Minor SubdiVision $ 150 Lot Line Adjustment . $ 50 Subdivision Regulation & Environmental Compliance Review Residential $ 45 Commercial r . $ 125 Soil & Erosion Control Permit 1 - 5 Acres I $ 100 Greater than 5 Acres $ 250 Floodplain Development Perinit Structural $ 125 Non-Structural · . $50 MOTION/VOTE - Approve the New Fee Schedule Eastern Commissioner Tom Huff made a motion to accept the new fee schedule for the Planning and Zoning Department with an effective date of August 9th, 2010. Bilt Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Todd Wiesenhan, Planning and Zoning Senior Planner also presented a energy audit certification proposal to the County Commission that would be an additional service for fee that would be available to the citizens. Fee Schedule for Energy Related Rating, Auditing and Verification Services t State Certified Residential Energy Audit $ 300 NAHB Green Building Verification $ 200 Energy Star Home Rating < $ 400 These fees are for services provided by Christian County and do not include any potential fees charged by the governing institution/organization to the builder or homeowner for supplemental verification of the service provided by the County. MOTION/VOTE - Approe the New Energy Audit Fee Schedule Eastern Commissioner Tom Huff made a motion to accept the new Energy Audit fee schedule for the Planning and Zoning Department with an effective date of August 9th, 2010. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Mr. Atchley also requested that the rezoning cases for the Planning and Zoning Commission be reduce to one meeting a month and have the County Commission meet on the first Monday unless there is a holiday and then they would meet on Thursday. MOTION/VOTE- Approve Rezoning Meeting Date and Time Change Eastern Commissioner Tom Huffmade a motion for the County Commission to hear rezoning cases at 10:00 a.m. on the first Monday of every month and if Monday is a holiday to meet on the following August 05,2010 2 1 t 4 t Thursday. Bill Barnett secondled the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:30 a.m. Sam Yarnell Budget Hearing The meeting was Commission Secretary Julia Maples, Treasurer Karen Matthews, Lou Lapagiia and Donna Osborn ofthe Christian County Headliner News. The County Commission met with County Auditor Sam Yarnell to amend the 2010 budget. Auditor Yarneli stated that the County is ahead in revenues and the expenditures are holding steady. According to the County Auditor, Sam Yamell, there are changes in Coroner's budget due to an increase of autopsfs, Juvenile has an increase in funds due to an increase from the Girl Talk grant funds. The bottom line is that the county is fine. The assessment fund will need to be amended by $ 190,000.00 and there has been a decrease in revenues in the Sheriff's discretionary funds such as Federal Forfiture, LEP and Conceal and Carry. The County Auditor would like to have the amended budget be laid down by August 18th,for a two weeks and it would be ready to certify by September 9th, 2010. The other office holders discretionary funds are fine. Mr. Lapaglia asked when the Justice Center will be paid off? County Auditor Sam Yamell replied in 2015 but the funds may not last until then. Mr. Lapaglia suggested that a sales tax be placed on the ballot to maintain the support the Sheriff's Department. He also asked how much have we have dipped into the reserves. Ms. Yamell responded that county revenue is down by $ 100,000.00. Mr. Lapaglia said that he wants to decrease the budget by 4%,and cutallthe fat. He willalso made the suggestion not to replace employees that leave. Ordinance - 08-05-10-01 - Right-of-Way Warranty Deed for Phillips Road· Common 2 The County Commission signed and approved the Righ6of-Way Warranty Deed for Phillips Road to transfer additional right-of-way along Warren Road to Common 2 Road District. The Grantors are Bryan L. Lakin and Willa Dean Lakin, Trustees of the Lakin Family Trust. The deed was attested by County Clerk Kay Brown. rMatubauiblBF€§Mling Commioner 4 i August 05,2010 3 Christian County Commission , August 09, 2010 Convene i Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 9, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Marion Matthews- Assessors Office Re: Operations Request & Record Destruction The meeting was attended by Commission Secretary Julia Maples and Treasurer Karen Matthews The County Commission met with ChiefDeputy Assessor Marion Matthews and Chief Depuly Tom Lawson to discuss the operations of the Assessofs office and record destruction. Mr. Lawson and Marion's Matthews presented their concerns for the Assessor's office and a request for additional compensation for Ms. Matthews and the office supervisors. Ms. Matthews also discussed with the Commission that her office has a five year retention schedule and that the staff will be pulling records to be destroyed to allow for more space. 9:15 a.m. Addendum #3 - Jordan Disposal Re: Asbestos Abatement - Riverside Inn The meeting was attended by Commission Secretary Julia Maples and Treasurer Karen Matthews. The County Commission signed the third addendum to the agreement for contract services that was approved on June 28,2010, between the County of Christian and Jordan Disposal Service, LLC, for building demolition services for the Riverside Inn Property. This addendum will authorize an increase in the final amount ofthe contract with Jordan Disposal Service LLC of $ 8,050.00 to cover additional asbestos removal that was found on the property by the contractor not indicated in the initial report provided by Environmental Works, Inc. Presiding Commissioner Grubaugh stated that the additional cost would be submitted to FEMA for reimbursement. If FEMA does not cover the additional cost, Environmental Works, Inc. will be responsible. 11:00 a.m. Bid opening Re: Propane for Recycling Center The meeting was attended by Commission Secretary Julia Maples. The County Commission opened bids for propane for the recycling center from the following companies: 1 SELL GAS Pre-buy bid of (1.429) cents per gallon or Firm price of(1.489) cents per gallon If the SELL GAS commercial rate falls below the pre-buy price listed above, the county will be charged the cheaper price. Hood' s Propane Company, Inc. $ 1.449/per gallon guaranteed price August 09, 2010 1 ·4* Motion/Vote - Award the Recycle Propane Eastern Commissioner Tom Huffmade a motion to award the Recycle oil bid to SELL GAS for the prebuy price of $ 1.429 cents per gallon for 1,000 gallons ofpropane. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). CERTIFICATION OF THE 2010 AUGUST PRIMARY FOR US. SENATOR DEMOCRATIC FOR US. SENATOR REPUBLICAN Francis J. Vangeli 57 votes R. L.Praprotnik 158 votes Robin Carnahan 1,195 votes Hector Maldonado 217 votes Richard C. Tolbert 119 votes Kristi Nichols 1,418 votes Roy Blunt 8,642 votes FOR US. SENATOR LIBERTARIAN Deborah Solomon 376 votes Jonathan Dine 19 votes Davis Conway 211 votes Cisse Spragins 14 votes Mike Vontz 111 votes Chuck Purgason 2,077 votes FOR U.S. SENATOR CONSTITUTION Tony Laszacs 170 votes Joe Martellaro 4 votes Jerry Beck 9 votes US. REP. DISTRICT 7- REPUBLICAN Mike Simmons 5 votes Jeff Wisdom 888 votes Gary NodIer 928 votes FORUS. REP. DISTRICT 7- DEMOCRATIC Mike Moon 786 votes Tim Davis 483 votes Darrell L. Moore 1,536 votes Scott Eckersley 825 votes Jack Goodman 3,442 votes Billy Long 5,617 votes FOR STATE AUDITOR - DEMOCRATIC Michael Wardell 139 votes Susan Montee 1,232 votes Abdul Akram 99 votes US. REP. DISTRICT 7- LIBERTARIAN Kevin Craig 33 votes FOR STATE AUDITOR - REPUBLICAN FOR STATE AUDITOR- LIBERTARIAN Allen Icet 4,725 votes Charles W. Baum 32 votes Tom Schweich 7,947 votes FOR STATE SENATOR - DISTRICT 20 FOR STATE SENATOR - DISTRICT 20 DEMOCRATIC Republican Terry Traw 1,195 votes Jay Wasson 1,2018 votes FOR STATE REP. DIST. 141 -- DEMOCRATIC FOR STATE REP. DIST. 141 -- REPUBLICAN Bob Rubino 614 votes Kevin Elmer 3,186 votes William Breshears 2,041 votes FOR STATE REP. DIST. 142 FOR STATE REP. DIST. 142 REPUBLICAN ' LIBERTARIAN Raymond (Ray) Weter 3,186 votes Bradley W. Stubbs 13 votes PROPOSITION C Proposed b the 95th General Assembly (Second Regular Session) SS SCS HCS House Bill 1764 August 09, 2010 2 1 A'. A t Shall the Missouri Statutes be amended to: * Deny the government authority to penalize citizens for refusing topurchase private health insurance or infringe upon the right to offer or accept direct payment for lawful healthcare services? * Modify laws regarding the liquidation ofcertain domestic insurance companies? It is estimated this proposal will have no immediate costs or savings to state or local governmental entities. However, because of the uncertain interaction of the proposal with implementation ofthe federal Patient Protection governmental entities are unknown. 12,555 Yes 2,708 No COUNTY OFFICES ASSOCIATE CIRCUIT JUDGE DIVISION 1- ASSOCIATE CIRCUIT JUDGE DIVISION 2- ' REPUBLICAN REPUBLICAN Larry Luna 11,269 votes John Waters 11,545 votes PRESIDING COMMISSIONER -- REPUBLICAN. COUNTY CLERK- REPUBLICAN Lou Lapaglia 8,208 votes Kay Brown 11,184 votes John Grubaugh 5.061 votes CIRCUIT CLERK - REPUBLICAN RECORDER OF DEEDS - DEMOCRATIC Barbie Stillings 6,463 votes Candy Valdivia 1,203 votes Amy Russell 6,447 votes RECORDER OF DEEDS - REPUBLICAN PROSECUTING ATTORNEY-REPUBLICAN Linda Essick 2,293 votes Amy Ate 7,551 votes Dennis Clinton 2,012 votes Ron Cleek 5,667 votes Connie J. Todd 1,953 votes Jim Gray 1,060 votes AUDITOR- REPUBLICAN John Francka 228 votes Susan G. "Sam"Yarnell 8,188 votes Denise L. Ericson 365 votes Lacey Hart 4,174 votes Sharon A. Stewart 1,576 votes L. Emerson Reynolds 775 votes COLLECTOR- REPUBLICAN Kelly Blunt Hall 2,365 votes Ted Nichols 11,682 votes DEMOCRATIC COMMITTEEMAN/COMMITTEEWOMEN UNION CHAPEL COMMITTEE/WOMEN Betty Maples , 116 votes Susan F. Rubino . 43 votes NON-ELECTION- DEMOCRATIC COMMITTEEMAN/COMMITTEEWOMEN REPUBLICAN COMMITTEEMAN/COMMITTEEWOMEN August 09,2010 3 6 NORTH LINN COMMITTEEWOMAN McCRACKEN COMMITTEEMAN Annabelle Jackson 107 votes Jim Bowles 252 votes Wanda Martens 139 votes Bob Estep 213 votes POLK COMMITTEEMAN ROSEDALE COMMITTEEMAN Ken D. Hurley 280 votes Lou Lapaglia 903 votes Steven Sipes 177 votes 0Iiver Kramer 324 votes NON-ELECTION REPUBLICAN COMMITTEEMAN/COMMITTEEWOMEN BILLINGS SPECIAL ROAD DISTRICT PROPOSITION Shall the Billings Special Road District of Christian County, Missouri, levy an additional tax rate of thirty-five cents (.35) on the hundred dollars ($ 100.00) valuation, for a period offour (4) years? 381 Yes 386 No COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN July Term, 2010 In the Christian County Commission ofsaid CounG on the 6th, day ofAugust 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF$ 220,736.47 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS 1 COMMON ROAD #1 $ 1 68,384.17 COMMON ROAD #2 $ 67,081.82 BILLINGS SPECIAL $ ! 23,773.32 GARRISON SPECIAL $ 4,900.35 OZARK SPECLAL $ i 19,204.07 SELMORE SPECIAL $ 7,593.33 S. SPARTA SPECIAL $ 2,317.73 STONESHIRE SPECIAL $ 1,346.49 CITIES CITY OF BILLINGS ' $ 2,626.76 CITY OF CLEVER $ 1,567.23 August 09,2010 4 I 4-33 CITY OF FREMONT HILLS $ 794.65 CITY OF NIXA $ 9,712.40 CITY OF OZARK $ 10,264.25 CITY OF SPARTA $ 1,169.90 Sirres J flinIGrubaughlPresidIng Cammloner August 09,2010 5 1 i1. 4 Christian County Commission August 12, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 12,2010 atthe County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening - Sheriff Re: Uniforms The meeting was attended by Commission Secretary Julia Maples, Captain Brian Cathey, Lou Lapaglia and Jim Bresee Resource Management Administrator. The County Commission received one bid for uniforms for the SherifFs Department from the following company: Frank's Uniforms, Inc. Longsleeve shirts 14 1/2" - 20" 36" sleeve - 38" sleeve $ 40.95 - $ 53.25 Shortsleeve shirts 17 1/2 - 20 1/2 " $ 38.95 - $ 50.65 Pants waist 28" - 54" waist $ 45.95 - $ 53.75 Jail Uniforms , Small to XX Large and up $ 25.00 - $ 27.50 Motion/Vote - Award the Sheriff's Uniforms Western Commissioner Bill Barnett made a motion to award the Sheriff's uniform bid to Frank's Uniforms, Inc. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). I 10:00 a.m Trevor Croley - CroIey Insurance The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia and Jim Bresee Resource Management Administrator. 1 The County Commission met with Trevor Croley and Crystal Scott, and Sam Drysdale from Mercy Health Plans and Glen Pace the County's Human Resource Consultant to discuss the health care law changes and the County's healthcare claims. Motion/Vote - Proceed with Renewal Figures With Mercy Healh Plans For Health Insurance ' Western Commissioner Bill Barnett made a motion to proceed with the renewal figures for the County's health insurance for October. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes), 11:00 a.m. Andy Marmouget-Davis, Lynn & Moots-Auditor Re: Presentation of 2009 Audit Report The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, County Auditor Sam Yarnell, and Lou Lapaglia. August 12,2010 1 1 i t The County Commission met with Andy Marmouget from Davis, Lynn & Moots to review the 2009 Audit Report. Mr. Marmouget presented the audit and discussed the recommendations with the Commission and the County Auditor. 1 11:30 a.m. Fred Mathews of Mathews and Associates Re: Off System Bridge Replacement Agreement-Riverside Bridge The meeting was attended by,Commission Secretary Julia Maples, Treasurer Karen Matthews, Chris Dyer, Lou Lapaglia, Donna Osborn of the Christian County Headliner News and Tara Muck from the Springfield Newsleader. i The County Commission met with Fred Mathews of Mathews and Associates to review and sign the Missouri Highways and Transportation Commission Off-System Bridge Replacement and Rehabilitation Program Agreement. A According to Mr. Mathews, this is a standard bridge contract between the County and MODOT. This is a preliminary process where both parties agree to proceed with the engineering program for the Riverside Bridge. After the contract is approved and signed the Federal Highway Department can then authorize funds to the County for the project. Sig tures /Jagn Grunaug g cotrnnispner U r August 12,2010 , 2 1 f Meeting Attendee' s Date: 3 -l' 2- ID Meeting Topic: .al.j Ple -3 If you are a person who regularly attends Commission Meetings, please just sign below, otherwiser fill in the blanks on lower half of page. Thanks! AL L.u Signature Signature lunt »tu.t. Signature d Signature Signature Signature Signature Signature ' , Signature Signature Signature Name (Please print) Name (Please print) Company/Title Company/Title Business Address Business Address Phone number Phone number email address email address 1 /77 '" G P Christian County Commission August 16, 2010 Convene i Presiding Commissioner Johh Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 16,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff,'Absent. Colunty Clerk Kay Brown is taking the minutes. Motion/Vote - 9:00 a.m.Reappointments to the Senate Bill 40 Board Western Commissioner Bill Barnett made a motion to reappoint Faye Moses, Christine Moore and Jim Vetter to the Senate Bill 40 Board for a three year term expiring August 2013. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Supervisor Brent Young. Motion/Vote - 9:15 a.m. Reappointments to the Senior Citizens Service Fund Board Western Commissioner Bill Barnett made a motion to reappoint Steve Tallaksen and Robert Snook to the Senior Services for a three year term expiring August2013. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. The meeting was attended by Commission Secretary Julia Maples and Common 2 Road District Supervisor Brent Young. Ordinance - 08-16-10-01 - Right-of-Way Warranty Deed - Greene Road -The Commission approved and signed the Right-of-Way Warranty Deed for Greene Road to transfer additional right-of-way along Greene Road to Common One Road District. The Grantor is Debra Anne Blackwood. The deed was attested by County Clerk Kay Brown. Ordinance - 08-16-10-02 - Right-of-Way Warranty Deed- Nice Place - The Commission approved and signed the Right-of-Way Warranty Deed for Nice Place Road to transfer additional right-of-way along Nice Place Road to Common Two Road District. The Grantors are Mark and Teresa Maples. The deed was attested by County Clerk Kay Brown. Ordinance - 08-16-10-03 - Right-of-Way -Warranty Deed - That Place - The Commission approved and signed the Right-of-Way Warranty Deed for That Place Road to transfer additional right-of-way along That Place Road to Common One Road District. The Grantors are Mark and Teresa Maples. The deed was attested by County Clerk Kay Brown. Ron CalI Attendance taken at 10:00: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 10:15 a.m. Auditor Sam Yarnell Re: Amended Budget Work Study Session The meeting was attended by Commission Secretary Julia Maples. The County Commission met with County Auditor Sam Yamell to review the 2010 amended budget. The County Auditor presented to the County Commission the following fund that are to be amended as follows: August 16, 2010 1 L 1M, F 0 6 /4, 41 *Conceal and Carry more revenues from fees that were offset by a increase in mileage and training. * Federal Forfeiture #1 had an increase in expenditures. * Building Bond Retirement reissued new bonds. * Law Enforcement Training had an increase of expenditures for equipment, training, and mileage. * Assessment Fund had a decrease of$ 190,650.00 due to an error in the 2006 Railroad and Utility Assessment The Commission signed off on the changes to the funds listed above. Motion/Vote - Approve the Minutes for August 2, 5, 9, and 12th, 2010 Eastern Commissioner Tom Huff made a motion to approve the minutes for August 2, 5, 9, and 12th, 2010. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bili Barnett (Yes), Tom Huff(Yes). (®0 Grubaudblfreldinggommlon, 1 August 16,2010 2 Christian County Commission August 19, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 19,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, !Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Kay Brown- County CIerk Re: Christian County, Common 1 Road District and Common 2 Road District Levy The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Frankie Danderson ofHightandville Fire Protection District. The County Commission discussed the levy options for County Revenue and Common 1 and 2 Road Districts. Motion/Vote - County Revenue Levy to Remain the Same Eastern Commissioner Tom Huffmade a motion to keep the levy at zero for County Revenue by taking a .2234 less reduction due to sales tax revenue. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Common 1 Road District Levy to Remain the Same Eastern Commissioner Tom Huff made a motion to keep the Common 1 Road District levy at zero by taking a 0.1931 less reduction due to sales tax revenue. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Common 2 Road District Levy to Remain Same Western Commissioner Bill Barnett made a motion to keep the levy at zero for the Common 2 Road District by taking a 0.0713 less reduction due to sales tax revenue. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:15 a.m. Todd Wiesehan-Planning and Zoning Re: Confirm Work Hours for Energy Grant The meeting was attended by Commission Secretaty Julia Maples and Resource Management Administrator Jim Bresee. The County Commission met with Todd Wiesenhan Senior Planner ofthe Planning and Zoning Department regarding the recuperation of payroll expense for the management and administration of ARRA grant number DE-SC0002953 this statement is to confirm that Todd M. Wiesehan has and will continue to commit 14 hours per week to this project. His hourly salary plus benefits is $ 20.71 which totals $ 15,000.00 to be reimbursed to County Revenue from this grant annually. The reimbursement perioeds for this grant will be: 10/2009 - 9/2011, 10/2010,- 9/2011, 10/2011 - 9/2012 Motion/Vote - Approve the Hourly Expense of Energy Grant August 19,2010 1 Eastern Commissioner Tom Huffmade a motion to approve the hourly expense for Todd Wiesenhan for his work on the ARRA grant to be reimbursed to County Revenue for the years 10/2009 -9/2010,10/2010 - 9/2011, and 10/2011 -9/2012. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 1 COURT ORDER ! STATE OF MISSOURI * }SS. CHRISTIAN COUNTY July Term, 2010 In the Christian County Commission of said County, on the 19th day of August 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of$ 114,102.60, from the County Revenue CART Fund to the following: BRIDGE $$ 17,115.39 ROAD DISTRICTS COMMON ROAD #1 $ 34,081.30 COMMONROAD#2 $ 33,441.19 BILLINGS SPECIAL $ 11,842.14 GARRISON SPECIAL $ 2,444.08 OZARK SPECIAL $ 9,572.64 SELMORE SPECIAL $ 3,782.50 S. SPARTA SPECIAL i $ 1,154.15 STONESHIRE SPECIAL $ 669.21 MAIL-IN ELECTION CERTIFICATION - STATE HWY J & 17TH STREET COMMUNITY IMPROVEMENT DISTRICT There was one voter eligible to vote in the State Highway J and 17th Street Mail-In Election that was held on August the 17th, 2010. Richard Scrivener the properly owner was the only voter in this election. OFFICIAL BALLOT FOR HIGHWAY J AND 17TH STREET COMMUNITY IMPROVEMENT DISTRICT 1 QUESTION NO. 1 SHALL THE HWY J & 17TH STREET COMMUNITY IMPROVEMENT DISTRICT IMPOSE A SALES TAX OF ONE (1%) PERCENT ON ALL RETAIL SALES WITHIN THE DISTRICT FOR A PERIOD OF THIRTY (30) YEARS FROM THE DATE ON WHICH THE TAX IS FIRST IMPOSED FOR THE PUROSE OF PROVIDING REVENUE TO PAY THE COSTS OF MAKING PUBLIC IMPROVEMENTS, REPAY BONDS ORNOTES ISSUED TO FUND THE COSTS OFPUBLIC IMPROVEMENTS, PLEDGE SUCH REVENUE FOR THE REPAYMENT OF SUCH BONDS OR NOTES, FUND OTHER NECESSARY IMPROVEMENTS WITHIN THE DISTRICT AND TO FUND THE COSTS OPERATION OF THE DISTRICT ? 1 YES VOTE August 19,2010 2 + CERTIFICATION OF THE RECOUNT OF THE AUGUST 3, 2010 PRIMARY ELECTION CIRCUIT CLERK RACE On August 17,2010, a recount for the Christian County Clerk's Primary Election was conducted by sixteen disinterested registered voters that represented Barbie Barnett-Stillings and Amy Robinette-Russell. The hand count of each party represented revealed that each precinct had the same number of votes cast for each candidate as indicated in the Certification ofthe August3rd, Primary Election with one exception. The West Finley Precinct showed a change of one vote that resulted in an additional vote for Amy Robinette-Russell and a decrease ofone vote for Barbie Barnet-Stillings. The total votes cast ofthe recount are as follows: Barbie-Barnett- Stillings Amy Robinette-Russell Total Votes Counted 6462 i Total Votes Counted 6448 Total number ofvotes cast 12,910 SBgnptures /#2%164 €»P \Ir)- imiioner August 19,2010 3 1 Christian County Commission ' August 23,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on August 23,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. Ordinance - 08-23-10-01 - Right-of-Way Warranty Deed for Gardenia Road - CC-2 --The County Commission approved the signed the Right-of-Way- Warranty Gardenia Road to transfer additional right-of-way along Gardenia Road to Common 2 Road District The Grantors are Leonard and Marilyn Sanders. The deed was attested by Kay Brown. Ordinance - 08-23-10-02 - Right-of-Way Warranty Deed for Sherwood Road- CC1 -The County Commission approved the signed the Right-of-Way- Warranty Sherwood Road to transfer additional right-of-way along Sherwood Road to Common 1 Road District. The Grantors are John H. Bitner and Charlotte A. Bitner, Trustees of the John H. Bitner and Charlotte A. Bitner Joint Revocable Trust. The deed was attested by Kay Brown. Cign*res GrubaugPkesittiMg Commisf#ner August 23,2010 1 Christian County Commission August 26, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on August 26, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Ordinance - 08-26-10-01 - Right-of-Way Warranty Deed Gooch Road- Common 2 Road District -- The County Commission approved the signed the Right-of-Way- Warranty Gooch Road to transfer additional right-of-way along Gooch Road to Coinmon 2 Road District. The Grantors are Milton D. Doran and Wanda N. Doran. The deed was attested by Kay Brown. Motion/Vote - Reappoint Greg Hanks to Public Building Corporation Bond Committee , Western Commissioner Bill Barnett made a motion to reappoint Greg Hanks to the Public Building Corporation Bond Committee for a six year term to expire September 2016. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff{Absent). # COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN Juty2010 Term, In the Christan County Commission of said County, on the 26th, day ofAugust 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 100,000.00, from General Revenue to the following: COLE (Leaving a balance of $ 275,000.00) Rratures 02 , lit·drubaugNMeilding Commi©bner August 26,2010 1 't Christian County Commission August 30, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 10:00 a.m. on August 30, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk Kay Brown is taking the minutes 10:00 a.m. Karen Matthews - Treasurer - National Forest Title III Money. The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. The County Commission met with Treasurer Karen Matthews to discuss the National Forest Title III money. The Treasurer said that the deadline for the Title III funds is in two weeks and the County Commission will have to decide what to do with the funds. The 15% Title III Funds are obtained through a reimbursement process and the requirements for what qualifies is very specific. The remainder of the funds will be allocated for six school districts and the Common 1 Road District and Garrison Road District. The Treasurer suggested that Rich Hall who works with the National Forest in Rolla could give a presentation to the County Commission, fire and SheriffDepartments regarding the regulations concerning the Title III funds. Motion/Vote - Proceed With the 15% Title III Funds Eastern Commissioner Tom Huff made a motion to proceed with designating 15% of our National Forest money to be allocated for the Title III Fund. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). 10:15 a.m. Great River Associates - Paula Brookshire - Cost Share Application for CC & 65 Interchange. The meeting was attended by Commission Secretary Julia Maples, Jim Bresce Resource Management Administrator, Tara Muck of the Springfield Newsleader and Kyle Estes. The County Commission met with Paula Brookshire and Spencer Jones of Great River Associates, Todd Wiesenhan, Senior Planner and Planning and Zoning Administrator Bob Atchley to discuss the Highway CC project. Indications from MODOT were that the scope ofwork needed to be reduced to the Highway CC and 65 overpass from 17th Street and 22nd Street. Motion/Vote - Reapply for the a Reduced Scope of Highway 65 and CC Overpass Eastern Commissioner Tom Huff made a motion to reapply with a reduced scope to MODOT for the Route CC and 65 Highway Overpass/Interchange. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). SIgn"tures Of ADb k ¢N5ftbiDghh2raidith-9 cinmissFer August 30,2010 1 Christian County Commission September 02, 2010 Convene , Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on September 2, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. No Meetings There are no meetings scheduled for today. Motion/Vote - Approve the Minutes Western Commissioner Bill Barnett made a motion to approve the minutes for August 16, 19, 23,26, and 30,2010. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (AbsenO. No Meeting Scheduled for Mondays September 6th, 2010 The Courthouse will be closed on Monday, the 6th day of September, 2010, in observance of Labor Day. The Commission will resume session on Thursday, September 9th. Siglatpres r.4 0 \A (' September 02,2010 1 1 41t &.. i Christian County Commission I September 09,2010 Convene - Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on September 9,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. 9:15 a.m. Treasurer Karen Matthews Re: Records Destruction Request The meeting was attended by Commission Secretary Julia Maples. The County Commission met with Treasurer Karen Matthews for the destruction ofrecords according to the Secretaty of State retention schedule. The following files were sent to recycling 9/8/10 at 1:00 p.m. Jan-Dec 05': County Revenue Bank Statements & Deposit Slips Treasurer County Checks- Outstanding then 1474-1868 Accounts Payable County Checks - Outstanding then 66932 -71592 Payroll Count Checks - Outstanding then 26680-31111 CerfBank Statements & Deposit Slips Manual Checks - 1050 - 1095 School Bank Statements & Deposit Slips School Checks - Outstanding then 1192 - 1405 Bank Deposit Books County Revenue - 1/3/05 - 12/30/05 Cerf3/7/05 -12/23/05 Schools 1/5/05 - 12/09/05 Check Stubs: Treasurer County Stubs 1474 - 1922 Treasurer School Stubs 1192 - 1405 Bank Reconciliation for Bank A, B, & C Bank Statements & Returned Checks for all accounts Total Fund Reports · CD Receipts & Paperwork Signed Pledge Receipts & Quarterly Reports form 1 st TN Treasurefs Budget Reports , Fax Reports Collector's Monthly Reports, Receipts & Paperwork Cerf Faxes & Paperwork Court Orders #'s 501 -530 P.A.A.F.F. Bad Checks Receipts & Paperwork Family Violence Check Requests Bill of Costs Receipts & Paperwork C.A.R.T. Receipts & Paperwork Requisitions County Revenue Sales Tax Receipts & Paperwork COLE Sales Tax Receipts & Paperwork Building Bond Sales Tax Receipts & Paperwork Receipts & Paperwork it's 16502-17489 September 09,2010 1 £4 19 4 Mar - Dec '05: Auditors Monthly Bank Reconciliation for alt accounts 2004: Extra Copies of Semi & Annual Settlement Reports 2005: Extra Copies of Semi & Annual Settlement Reports Motion/Vote - Approve the September 2, 2010 Minutes Presiding Commissioner John Grubaugh made a motion to approve the September2, 2010 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Auditor Sam YarnelI Re: Amend the 2010 Budget The meeting was attended by Commission Secretary Julia Maples and Treasurer Karen Matthews. The Commission met with Auditor Sam Yarnell to amend the 2010 county budget. Auditor Sam had concerns with the Sheriff's Federal Forfeiture because the revenues are down and the L.E.T. fund is also down. Motion/Vote - Adopt 2010 Amended Budget Western Commissioner Bill Barnett made a motion to approve the 2010 amended budget. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(At)senO. COURT ORDER STATE OF MISSOURI i }SS. COUNTY OF CHRISTIAN July Term, 2010 In the Christian County Commission of said County, on the 7th, day of September 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFERTHE SUM OF$ 356,082.31 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS COMMON ROAD # 1 $ £ 110,314.30 COMMONROAD#2 $ 108,213.41 BILLINGS SPECIAL 1 38,350.07 GARRISON SPECIAL $ 7,905.03 OZARK SPECIAL $ i 30,979.16 SELMORE SPECIAL $ 12,249.23 S. SPARTA SPECIAL $ 3,738.86 STONESHIRE SPECIAL $ 2,172.10 CITIES CITY OF BILLINGS $ 4,23738 CITY OF CLEVER ' $ 2,528.18 CITY OF FREMONT HILLS $ 1,281.90 CITY OF NIXA $ 15,667.62 CITY OF OZARK $ 16,557.83 CITY OF SPARTA $ 1,887.24 September 09, 2010 2 t Sigtja,@res ,16hrVGruAaugL. ge sion r September 09,2010 ' 3 4 h - - Christian County Commission September 13, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on September 13,2010 at the Cdunty Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.Chief Deputy Norma Ryan is taking the minutes. 10:00 a.m. Bid Opening - Assessor's Office Re: Assessment List Printing and Mailing The meeting was attended by ChiefDeputy Marian Matthews. The Commission opened bids for the Assessor's Office for assessment list printing and mailing. They received one bid. Edward Rice bid a total of$ 29,752.20. Motion/Vote - Accept the Bid from Edward Rice for Mailing Assessment List Western Commissioner Bill Barnett made a motion to accept the bid from Edward Rice for printing and mailing the assessment list. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:15 a.m. Christian County Commission Re: Discussion of 1st Class County Status The meeting was attended by Marian Matthews, Jim Bresee, Lou Lapaglia, Joann McCorkle, Isabella Seelye, Charles McCorkle, Sharon Whitehill Gray, Rick Gardner, Jeff Daugherty, Linda Daugherty, Charles and Sue Jacoby, I. W Seelye, Jane Burton, Jimmy Sebree, Karen Matthews, Karen Moody, Donna Osborn, Dennis Sparrow, Karen Thompson, Jim Bowles, D.R. Thompson, Patti Robertson, Eddie Campbell, Ray Brinson, Leroy and Judy Morisset, Rick Robinson, John Housley and other members of the community. The County Commission had discussion regarding first class county status. The law change required that the county commission vote to go first class. Ifthe county does not vote, it remains 2nd class. John Grubaugh discussed some of the changes ofgoing first class, then opened the topic up for discussion. Tom Huff and Bill Barnett stated they would prefer to stay 2nd class based on the economy. The county can not go first class until 2015 if they don't go by the end ofyear. Mr. Lapaglia urged the Commission to make a decision and vote on it now so the 2011 budget can be prepared without having to change. Rick Gardner would like the decision made now and seconds Lou's appeal. Commissioner Grubaugh entertained a motion. Motion/Vote - Keep Christian County a Second Class County Western Commissioner Bill Barnett made a motion to to keep Christian County a second class county and not go first class. The Commission signed the resolution. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Resolution - 09-13-10-01 - Keep the 2nd Class County Status A RESOLUTION OF CHRISTIAN COUNTY, MISSOURI ELECTING CHRISTIAN COUNTY TO REMAIN AS A COUNTY OF THE SECOND CLASSIFICATION UNTIL THE ASSESSED VALUATION OF THE COUNTY IS September 13,2010 I SUCH AS TO PLACE IT IN ANOTHER CLASSIFICATION WITNESSETH: WHEREAS, Christian County, Missouri is currently a second class county pursuant to Missouri, law, and; WHEREAS, the assessed valuation of Christian County has surpassed the sum of six hundred million dollars and has maintained such assessed valuation for at least five years, and; WHEREAS, pursuant to Section 48.020 RSMo, Christian County may elect either (1.) to remain a county of the second classification, OR (2.) to be in the first dassification as of January 1, 2011. NOW, THEREFORE, be it resotved by the County Commission of Christian County, Missouri, as follows: 1. That, the undersigned County Commission, does hereby elect to remain classified as a county of the second classification until such time as the assessed valuation of the county shall place it into another classification. 2. That this election is made pursuant to the terms of Section48,020 RSMo as enacted by the Missouri State Legislature in 2010. 3. That this Resolution shall be in full force and effect from the date of its passage and approval. PASSED AND APPROVED, at a regular meeting of the Christian County Commission, this 13th day of September, 2010. , ATTEST: Kay Brown, County Clerk John Grubaugh, Presiding Commissioner Bill Barnett, Western Commissioner Tom Huff, Eastern Commissioner 1:00 p.m. Commissioners John Grubaugh, Bill Barnett & Tom Huff Re: OACAC Meeting The County Commission met at 204 East Elm Street for the OACAC meeting. Signaltures f ) o A F) dhr£AMt¢5Tig Commissiar f September 13,2010 2 1 Meeting Attendee's Date: 43-/19 --2 0/9 . Meeting Topic: If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! Ore 5 1 9.7-- . c Y &)UAA \A - U Signatur Siv.mi 191 R. 1 Signa*te . Signature / \8:>Ii Om«k-6-0, Signature Signature --7 Signature Nu·t.4.- 1311-rlke.u} m Signatur- 1 Signature 9*14 j Signatute / Signature 4« 01 0deak Naifte (Plise print) Name (Please print) 4 -2AWMouZE Company#fitle Company/Title =14\ 6£,4-0,(-. Business Address Business Address 36 L_ Umule.£- t Phone number Phone number Ty :4_ S L.0-N email address email address Meeting Attendee's 9-/3/10/0 B Meeting Topic: /'r gU 714 lib If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! i 0,44·1/ -# /,C 8.0,,44 =uak-- -1.1, -_ S#nature Signatu -m Ulu . 8122 bd/16(01 fkr,•t„rp Signatu're -1 /«22 berfel»64 bignazure Signature 9110 #knature RY? Si611Ature 3 1 A Li, ILL fqA, i ire , W * -- ire l _ -ZIL.m4 500 re,L --4USRSA»k , -3,2./1,- Occr 1-0,7 Name (Pldase print) L._3 (23 Name (Please print) 1\14. V- Mu 1-j 1 -ser,c=*· Company/Title Cen*any/Title-·· 9/2·d·£0' ft,,- fIt &4 ' -03»< 51|66\,a_ Bu2iness Address BBB*me*|MT'255- I I V ·Phone-mtmbee f .ema·11_ddiess i eme&*=addee6.6. 1 1 l 1 Christian County Commission September 16, 2010 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on September 16, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Mr. Steven Chedotte - PC Net Re: Update Software Discussion The meeting was attended by Commission Secretary Julia MapIes, Jim Bresee Resource Management Administrator, and Sharon ofPreferred Enterprises. The County Commission met with County Auditor Sam Yamell and Steven Chedotte from PCNet to discuss the KRONOS computer software updates. The County is currently using the 5.1 version and the 6.2 version will be released on October 15th, 2010. County Auditor Yamell suggested that we update to the 6.2 software to insure that we will continue to have software support. , According to Mr. Chedotte, the server specifications may need to bc updated to implement the software or a new server may be required. Mr. Chedotte will provide a cost analysis of the 6.2 KRONOS software and the cost of purchasing a new server versus having P.C. Net host the program on their server in the underground. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 10:00 to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Western Commissioner Bill Barnett made a motion to end Closed Session and reconvene in Open Session at 10:15. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The County Commission made the decision to hire a part- time secretary to assist the County Commission. , Mfnares n prtmaugn,egidmg CommissQbner i September 16, 2010 1 t 1 1 Christian County Commission 1 September 20,2010 Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on September 20, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Chief Deputy County Clerk Nonna Ryan is taking the minutes. 9:45 a.m. Christian County Health Department Board Re: Appointment of Dr. Mark Woods The meeting was attended by Commission Secretary Julia Maples. The County Commission appointed Dr. Mark Woods to replace Tim Seboldt to the Christian County Health Department Board. His term will expire April 1, 2012. Motion/Vote - Appoint Dr. Mark Woods to the Christian County Health Board. Western Commissioner Bill Barnett made a motion to appoint Dr. Mark Woods to replace Tim SeboIdt to the Christian County Health Board. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bid Opening: Common 1&2 Road Districts Re: Culverts For County Roads The meeting was attended by Rob Richardson from Contech Construction Products, Jim Hargrave from West Pipe Company, and Jim Bresee. The County Commission opened bids for culverts for the County's roads from the following companies: Contech Construction, West Pipe Company, and Metal Culverts Inc.. The Commission reviewed all bids. West Pipe Company is the apparent low bidder. Ali bids may be viewed in the County Clerk's Office or in the County Commission. Motion/Vote - Accept the bid from West Pipe Co. Eastern Commissioner Tom Huffmade a motion to accept the bid from West Pipe Co. with the option to buy from Contech in a emergency. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 1:00 p.m. Commission Met Offsite With MODOT at 3025 E. Kearney Conf. Room 2, Springfield, MO. Re: HWY CC Project Update Meeting The County Commission met with MODOT to discuss the progress on the Highway CC, J & NN corridor Sigatres Jollh grubaugh/ng Commia;si r V September 20,2010 1 RU--b- Christian County Commission September 23, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:45 a.m. on September 23,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present.Chief Deputy County Clerk Norma Ryan is taking the minutes. 9:45 a.m. Mr Danny Garbee - Billings Special Road Dist. Re: Rosehill road box culvert county cost share. The meeting was attended by Commission Secretary Julia Maples, Danny Garbee, Billings Special Road District, Jim Bresee Lou Lapagtia and Fred Matthews, Matthews and Associates. The Bridge Fund has agreed to share cost on Rosehill road box culvert. Danny Garbee presented the bilI to the Commission for their part. The county share is $54,554.52 to be paid to the Billings Special Road. 10:00 a.m. Mr Fred Matthews - Engineer Matthews & Associates Re: Riverside Bridge Project Discussion The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia, Fred Matthews of Matthews and Associates, Jim Bresee, Wayne Glenn, Donna Osborn, Bill Klinkhardt ofKOLR 10/KSFX, Tara Muck, Joe Warren, Ryan Warren, Karen Matthews, Doug Marten, Mrs. Martens, and Dori Grinder, Chamber of Commerce. Modot has informed the Commission the engineering money was approved for the BRO project for Riverside bridge. Mr. Matthews has been given notice to proceed for preliminary design. A letter is prepared to send to property owners informing them that surveying will be beginning. The Commission received a report ofthe scheduled inspection from C.B. Alexander ofModot. He recommended the bridge be closed because of advanced deterioration and a new crack caused by an accident 18 months ago. 30% of the asphalt has deteriorated. There is new erosion caused by recent rains. Mr. Alexander recommended that repair cost shouted be spent on a new bridge and to barricade both sides of the bridge and close immediately. Mr. Matthews and Joe and Ryan Warren will go out and look at bridge to get an estimate on repairing the bridge for possible reopening. There were comments and discussion from the public regarding possible solutions. COURT ORDER (cart) STATE OF MISSOURI , }SS. CHRISTIAN COUNTY July Term, 2010 In the Christian County Commission ofsaid County, on the 22nd day of September, 2010, the following among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 116,590.13 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 17,488.52 September 23, 2010 1 j € S ROAD DISTRICTS COMMON ROAD #1 2 $ 34,824.30 COMMON ROAD #2 $ 34,170.24 BILLINGS SPECIAL t $ 12,100.31 GARRISON SPECIAL $ 2,497.24 OZARK SPECIAL 5 $ 9,781.33 SELMORE SPECIAL $ 3,864.96 S. SPARTA SPECIAL < $ 1,179.31 STONESHIRE SPECIAL $ 683.80 Roll Can Attendance taken at 2:00: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Absent. 2:00 p.m. Mr. John View - Journagan Construction Re: Aggregate & material discussion The meeting was postponed until 2:30 p.m.. The meeting was attended by Commission Secretary Julia Maples, Brent Young, (2 Supervisor, John View, Joumagan Construction and Alien Moss, Cl Supervisor. Mr. View called this meeting because Journagan is trying to restructure to meet the county's needs in the next year. Aggregate purchases have not been much in the last few years. Tom Huff spoke with John View Wednesday and gave him something tentively that he would need for2011.He wants to finance approximately 80,000 tons. This is roughly $475,000.00. Mr. View will work a proposal up for Mr. Huff. It would be stockpiled at the quany at McCracken. Mr. View will need an estimate of Bill Barnett's usage. Mr. View will put a agreement together and the Commission will have John Housley look it over. ?igFtures 1,0 /1 D ing ommistpner i t t September 23,2010 2 j Meeting Attendee's Date: £9 - 2. 3 -/b ! Meeting Topic : /0 f O Z) %9(F l#wi If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Th _,- * 1 I Ical in,3 : ur //n/ 1 1 Signature igture Signature t Signature Signature 02*yu_ 840 Signat92 Signature i Signah,re fl Signature Signature Signature n ( he. bl,7 w vum ,/A 1 Please print) Name (Please print) 'll,<2* A),U-« Compd Title Company/Title K#+ (TUAzzi-*j 81 ess Address 1 n Business Address 1 0 U.P.- 2/*nvi,dislit...r-2 Phone number Phone number email address j email address i Christian County Commission 4 September 27,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on September 27,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk Kay Brown is taking the minutes. No Meetings Scheduled There were no scheduled meetings for the County Commission today. Mignawres }A 11 1 9Kt91ruoawumPr id' Crminissioner i 1 1 September 27,2010 6 Christian County Commission i September 30, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on September 30, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking minutes. No Meetings Scheduled There were no scheduled meetings for the County Commission today. Motion/Vote - Approve the Minutes September 9, 13, 16, 20, 23, 27, 2010 Western Commissioner Bill Barnett made a motion to approve the minutes of the September 9, 13, 16,20, 23,27, and the closed session minutes for the 16th, 2010. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). COURT ORDER STATE OF MISSOURI 1 COUNTY OF CHRISTIAN July 2010 Terms In the Christian County Conimission of said County, on the 30th day of September 2010, the following among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount ofS 100,00.00, from General Revenue to the following: COLE (Leaving a balance of $ 175,000.00) The Treasurer is hereby ordered to transfer in the amount of$ 100,00.00, from General Revenue to the following: Building Inspections (Leaving a balance of $ 55,000.00) l A Signatures , A 11 September 30,2010 1 f Christian County Commission October 04, 2010 t Convene } Presiding Commissioner John Grubaugh called the meeting of.the County Commission to.order at9:00 a.m. on October 4,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. No Meetings Today The County Commission had no scheduted meetings today. ures i W U 1/ , 14, 07] £1 49 lohi Gnibaugl*rfesid!*j Commis*er October 04,2010 1 'h Christian County Commission October 07, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission td order at 8:45 a.m. on October 7,2010 at the County Commission Office. Attendance: John Grubaugh. Absent: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 8:45 a.m. David Lundstrom - Great River Associates Re: Hwy CC Project-Cost Share Application Discussion The meeting was attended Resource Management Administrator Jim Bresee and Emily Hoffman of the Christian County Headliner News. The County Commission met with David Lundstrom - Great River Associates regarding the Highway CC Project cost share application. Mr. Lundstrom said that the cost share application was submitted a couple months ago and there are a couple ofminor revisions needed in addition to new signatures for the application. There was one typographical error and MODOT requested clarification on the landscaping on the interchange areas and to specify and who would maintain them. The landscaping will be comprised of five areas that extend from 22nd Street to 17th Street. MODOT owns the proposed interchange landscape areas but they will not maintain them. They requested that the landscaping maintenance be managed by the County. There is also a change of the title ofthe Ioan to MTFC. Jim Bresee advised the Commission to have an intergovernmental agreement with MODOT to maintain the lawn mowing and landscaping or the areas could be concreted. Motion/Vote - Approve the September 30, 2010 Minutes Eastern Commissioner Tom Huff made a motion to approve the minutes for September 30, 2010. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Steven Chedotte - PC Net Re: KRONOS Update and 2011 Pulse Premium Discussion The County Commission waited for thirty minutes for Steven Chedotte from P.C. Net to discuss the KRONOS update and the 2011 Pulse Premium for the Computer network for the County. However, Mr. Chedotte never attended or called. 10:00 a.m. Nichole Doran- Marsh Re: Stonehollow Subdivision Road Issues The meeting was attended by Lou Lapaglia, Brenda Brewer, Davey Pohlman, Eric G. Jensen, Attorney, Bryan Keller, Curtis Doening, Dorothy Doening, Shane Vass, Kendra Rollins, John Marsh, Jack Brazeale, Darien Caplinger, and Emily Hoffman of the Christian County Headliner News. The County Commission met with Nichole Doran -Marsh, County Counselor John Houstey and Planning and Zoning Administrator Bob Atchley to discuss the road issues within the Stonehollow Subdivision and to find an amicable solution. 11:30 a.m. Ranee Duffy - E-911 Director Re: Flooring for E-911 Re: Time Clock Relocation October 07,2010 1 i The meeting was attended by Udell Mentola ofthe E-911 Board. The County Commission met with E-911 Director Ranee Duffy to discuss the flooring in the E-911 center and relocation of the time clock. Rance Duffy requested that the E-911 Department carpet over the existing tile to help with the sound in the office and to relocate the time clock which would reduce the foot traffice through the office. 0 t - Motion/Vote - Approve Renovations in the E-911 Department Western Commissioner Bill Barnett made a motion to allow the E-911 to carpet over the existing tile and to move the time clock out into the hallway between the Sheriff's hallway and E-911 will cover the cost. 1 Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). 1:30 p.m. Sheriff Joey Kyle Re: Surplus Vehicles Discussion The meeting was attended by Lou Lapaglia, Common 2 Road District Supervisor Brent Young and Captain Brian Cathey. The County Commission met with Sheriff Joey Kyle to discuss two surplus vehicles that have high mileage and other maintenance problems. These cars were purchased through the Federal Forfeiture Funds and when they are sold the money will return to the Federal Forfeiture Fund. Instead of selling the cars the Sheriff would like to trade for fair market value with Ozark Tire for maintenance on the Sheriff's fleet for the cars. Each car would be traded for $ 750.00 resulting in a maintenance credit of $ 1,500.00. In the future the Sheriff will go out for bid and sell the surplus cars. Motion/Vote - Approve the Sheriff to Trade Two Cars for Maintenance Credit Western Commissioner Bill Barnett made a motion to approve the Sheriff to trade two high mileage cars for $ 1,500.00 credit for fleet maintenance with Ozark Tire. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). No Meetings for Monday the October 11, 2010 The courthouse will be closed on Monday the 11th day of October, 2010, in observance of Columbus Day. The County Commission will convene on Thursday, the 14th day of October, 2010. siViures 01 9 4®0 Grub-aJ#*regrdWM'CM£mitoner October 07,2010 1 b /. Christian County Commission October 18, 2010 Convene E t Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at9:30 am on October 18,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. Counly Clerk Kay Brown is taking the minutes. 9:30 a.m. Authority to Inspect New Road Construction Within Road Districts The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Scott Grider, Doug Willcutt ofBus Andrews, Common 1 Road District Supervisor Allen Moss, Melissa Brown and Trevor Croley of Croley Insurance Company, Planning and Zoning Director Bob Atchley and Donna Osborn of the Christian County Headliner News. The County Commission disbussed having the Special Road Districts as well as an engineer to inspect all new road district construction to be accepted into the County's Special Road Districts. Presiding Commissioner Grubaugh said that there was a misunderstanding ofroad inspections ofroads within the Special Road Districts. It is the opinion of Presiding Commissioner Grubaugh that the authority to accept a road within a special road district lies with the elected road district commissioners. However, the roads must meet the minimum standards of the County. The Commission discussed sending a letter to the specials to inform them of their responsiblity regarding new road construction inspedtions. There was also discussion ofhaving drive way permits within the special road districts be issued through the Planning and Zoning Department. Motion/Vote - Send a Letter to the Special Road Districts Regarding New Road Inspections Eastern Commissioner Tom Huff made a motion to send a letter to all the special road districts of their responsibility ofnew road construction inspections and drive way inspections. The special road districts will coordinate with Planning and Zoning to obtain drive way access permits and inspections. The Commission will request a letter of response from the Special Road Districts. All road inspections are required to meet the minimum standards ofthe County. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). 9:45 a.m. Bid Opening Common 2 Road District Re: Spreader The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Scott Grider, Doug Willcult ofBus Andrews, Common 1 Road District Supervisor Allen Moss, Melissa Brown and Trevor Croley of Croley Insurance Company, Planning and Zoning Director Bob Atchley and Donna Osborn of the Christian County Headliner News. The County Commission had one bid submitted by Bus Andrews Truck Equipment, Inc., for a spreader for Common 2 Road District r Hi-Way Model E2500-304S/S Spreader $ 13,320.00 Labor 600.00 Total Cost ; $ 13,920.00 Brent Young, Supervisor of Common 2 Road District volunteered to provide the labor to install the spreader and Doug Willcutt ofBus Andrews agreed to decrease the cost of the labor. Brent Young stated that the bid specs were met ilnd made a recommendation to the County Commission to accept the bid. October 18, 2010 1 1 l- Motion/Vote - Accept the Spreader Bid For Common 2 District Road District Eastern Commissioner Tom Huffmade a motion to accept the bid for a spreader for $ 13,920.00 (includes $ 600.00 Labor) from Bus Andrews Truck Equipment Inc. with the option of Common 2 Road District doing the labor to install the spreader resulting in a $ 600.00 savings. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff(Yes). 10:00 a.m. Trevor Croley Mercy Health Renewal Proposal The meeting was attended by Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young and Scott Grider, Common 1 Road District Supervisor Allen Moss, Chief Deputy Payroll Clerk Tom Lawson, and Donna Osborn ofthe Christian County Headliner News. The County Commission met with Michelle Brown, Crystal Scott, Debbie Harms and Trevor Croley of Croley Insurance Company to discuss the county's health insurance renewal proposal. Mercy was acquired by Coventty as of Oct. 1,2010. Ms. Scott presented the Mercy Health renewal rates which will include the Employee Assistance Program at no cost. The proposed renewal rates have risen by 36.4% from the past year. The My Choice Program will remain in place and currently the County has 72% compliance which will end October 31,2010. I Trevor Croley asked if the County would have a cost savings by continuing participation in the My Choice program? Ms. Scott will work with Coventry to present a reduced rate of coverage. 11:15 a.m. Greg Clift P.C. Net KRONOS Discussion The meeting was attended by Commission Secretary Julia Maples, Collector Ted Nichols and County Auditor Sam Yamell. The County Commission met with Greg Clift, Marty Roach and Matt Koenig ofP.C. Net to discuss the upgrade to KRONOS time and attendance system. Christie Hursch from Preferred Enterprises was present to make any recommendations to KRONOS and combining the MAS 90 payroll system. Mr. Cim will contact KRONOS to get the price of the recent 6.2 upgrade released on October 1. The current hardware that serves KRONOS is four years old and there was concern with the age of the server. Mr. Clift made two suggestions to either purchase a new server and migrate the information or lease of a server at the Underground through P.C. Net. The Commission set a meeting for 9:00 a.m. on Monday the 22nd of October, 2010. 1:00 p.m. Greg WilIiams - Connell Insurance Property & Liability Insurance Proposal The meeting was attended by Commission Secretary Julia Maples and County Auditor Sam Yamell. The County Commission met with Tim Connell and Greg Williams to discuss a proposal for property and liability insurance for the County with Connell Insurance Agency. According to Mr. Connell their company has signed contracts with Stone County and Taney County with Trident as the underwriter for the insurance. Presiding Commissioner John Grubaugh stated that the property and liability insurance was bid out last year and he would like to consult with our current insurance provider and work with him. He also had concerns ofhaving a policy cancelled and left with no choice but to be insured with MOPERM Sin*pres fyikgwL:=1 -Commissior October 18, 2010 2 1.1 A Christian County Commission October 14, 2010 Convene t Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:00 a.m. on October 14, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill 4 Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Selmore Special Road District & Stonehollow Subdivision The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia, Selmore Road Commissioners Jack Brazeale and Shane Vass, Dorothy Doening, Curtis Doening, Resource Management Administrator, Jim Bresee and Donna Osborn of the Christian County Headiiner News. The County Commission, County Counselor John Housley and Planning and Zoning Administrator Bob Atchley discussed the problems concerning the roads within Stonehollow Subdivision and are trying to find a amicable solution. A meeting was set for Monday the 18th, of October at 9:30 a.m. to discuss road inspections to be done by the Road Commissioners and Great River Associates. 10:00 a.m. Budget Study Session for 2011 The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Assessor Marian Matthews, Lou Lapaglia, and Donna Osborn of the Christian County Headliner News. Western Commissioner Bill Barnett and Eastern Commissioner Tom Huff'met with County Auditor Sam Yarnell for the 2011 budget study session. Mr. Lapaglia does not want to cut any employees because a cut does not represent one person but entire family. The County Auditor Yarnell suggested that the health insurance is estimated to increase by S 100.00 per month per employee an expense of $ 200,000.00. Mr. Lapaglia is looking at ways to trim $ 300,000.00 from the budget without laying off employees. The following budgets were reviewed: County Revenue, Building Bond, Custodian & Building, Recycle, Recorder and Auditor. COURT ORDER STATE OF MISSOURI , }ss. COUNTY OF CHRISTIAN October Term, 2010 In the Christian County Commission of said County, on the 7th, day of October 2010, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 297,776.82 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS October 14,2010 1 l i COMMON ROAD #1 $ 92,251.25 COMMON ROAD #2 $ 90,49438 BILLINGS SPECIAL $ ' 32,070.56 GARRISON SPECIAL $ 6,610.65 OZARK SPECIAL $ ' 25,906.58 SELMORE SPECIAL $ 10,243.52 S. SPARTA SPECIAL S 3.126.66 STONESHIRE SPECIAL $ 1,816.44 CITIES CITY OF BILLINGS i $ 3,543.54 CITY OF CLEVER $ 2,114.22 CITY OF FREMONT HILLS $ 1,072.00 CITY OF NIXA $ 13,102.18 CITY OF OZARK ; $ 13,846.62 CITY OF SPARTA 2 $ 1.578.22 i ig Commis0ner i October 14,2010 to J=. 1 Meeting Attendee's Date: -14- 3-010 Meeting Topic : SA,•- 11-o·tbat.- 51>bot/143,# If you are a person who regularly attends Commission Meetings, please just sign below, otherwise, fill in the blanks on lower half of page. Thanks! r£'/63 ft,"92 . Signature Signature Ad L Signa10, Signature Signature Signature 24-048 ,2 Signature vu Signature Signature , 4„ (Au.UL Signature Signature Signature 0» A O chnwv_ / Name (Please print) Name (Please print) cjel« 11/3«/ Company/Title t# Company/Title u)=02 /2/LC:Ea *ea- 4 Business Address Business Address Phone number Phone number email address « email address Christian County Commission October 21, 2010 Convene ' Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at on October 21,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: Tom Huff, Present. County Clerk Kay Brown is taking minutes. 2:00 p.m. County Auditor Sam Yarnell Re: Budget Study Session The budget study session was cancelled because both ofthe Associate Commissioners were unable to attend the meeting. COURT ORDER STATE OF MISSOURI 1 }SS· CHRISTIAN COUNTY | October Term, 2010 In the Christian County Commission of said County, on the 21st, day of October, 2010. the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 118,911.79 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 17,836.77 ROAD DISTRICTS COMMON ROAD #1 $ 35,517.76 COMMON ROAD #2 $ 34,850.67 BILLINGS SPECIAL $ 12,341.26 GARRISON SPECIAL $ 2,547.09 OZARK SPECIAL $ '9,976.10 SELMORE SPECIAL $ 3,941.93 S. SPARTA SPECIAL $ 1,202.79 STONESHIRE SPECIAL $ 697.42 S}¥n¥ures _l)0 WY£14,67UX*lf 0161* GrubEgreeslcling Commissio October 21, 2010 1 Christian County Commission October 25, 2010 t Convene i Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on October 25, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: TomHufF, Present. County Clerk Kay Brown is taking the minutes. 8:45 a.m. Prosecutor Ron CIeek Re: Requesting Additional Staff The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Lou Lapaglia The County Commission met with Prosecuting Attorney Ron Cleek to discuss additional staff. The Prosecutor hired an intern, Dan Hubert, to assist in the office since the beginning of the year. Recently, Mr. Hubert passed the Missouri Bar and is now an attorney. Mr. Cleek requested that Mr. Hubert continue working untiltheendoftheyearandtobepaid $ 15.00 perhourwith no benefits. Mr. Hlibert's compensation was budgeted through the check fund and would continue to be paid from that fund if approved by the County Commission. Motion/Vote - Allow the Prosecutor to Contract With Dan Hubert Eastern Commissioner Tom Huff made a motion to allow the Prosecutor to contract with Dan Hubert for the remainder ofthe year at $ 15.00 per hour with no benefits to be paid from the Prosecutots check fund. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (AbsenO, Tom Huff(Yes). 9:00 a.m. Greg Clift, PC Net Re: Proposal for KRONOS Update The meeting was attended by Commission Secretary Julia Maples Treasurer Karen Matthews, Lou Lapaglia and County Auditor Sam Yamell. The County Commission met with Greg Ciift and Matt Koenig from P.C. Net to discuss the KRONOS update. Mr. Clift stated that the 6.2 update required by the KRONOS system would be $ 11,299.00.This is price is for the update only. Treasurer Karen Matthews, said that the County has spent approximately $ 300,000.00 on the KRONOS time and attendance program. According to Treasurer Karen Matthews, there is no employee accountability because the system is manipulated by the supervisors. Mrs. Matthews suggested looking at alternatives to the current KRONOS system. She has been doing research to find a system that would work better for the county at a lower cost. Greg Clift presented the two options available through PC Net: Option 1. to upgrade the current server to install the 6.2 version of KRONOS or Option 2. pursue a leasing agreement with P.C. Net. to lease anew server that would be hosted and maintained by P.C. Net. Mr. Clift suggested that he meet with Christy form Preferred Enterprises to review the options ofmplementing a new time and attendance software. 10:00 a.m. Trevor Croley, Mercy Health Re: Health Insurance Proposal The meeting was attended by Commission Secretary Julia MapIes, Lou Lapagtia, Chief Payroll Deputy, Tom Lawson, and Treasurer Karen Matthews. The County Commission met with Trevor Croley of Croley Insurance and Mercy Health Plans to discuss the County health insurance proposal. Mr. Croley requested a quote from Humana for the County's October 25,2010 1 healthcare coverage but Humana declined because their rates are higher than our current rates. He has also contacted Healthlink and Midwest Public Risk for quotes. 11:00 a.m. Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples and Lou Lapaglia. The County Commission met with County Auditor Sam Yarnell to review the 2011 Budget proposals of the county offices. The Auditor reviewed the different accounts that are accounted in the General Revenue Budget. She also presented the budgets from 2003 through 2010. The following budgets were reviewed: County Recorder, County Surveyor, the 38th Circuit Judge Orr, the Consolidated Courts and having one hour for paid by the county for the employees, Circuit Clerks Drug Courts, Law Library, Collector budget and the Tax Maintenance Fund, Public Administrator, Assessor's Office, Juvenile, and Common 1 Road District. 1:00 p.m. Tim Connell and Greg WiIlliams, of Connell Insurance Re: Property and Liability Insurance Proposal The County Commission were unable to attend and cancelled the meeting with Tim Connell and Greg Williams of Connell Insurance. Signaures 666gft*Neslding Commg&ioner f October 25,2010 J Christian County Commission October 28, 2010 t Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:00 a.m. on October 28, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Trevor Croley - Croley Insurance Re: Cox Health Plan Proposal The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia, Jim Bresee Resource Management Administrator, Chief Deputy Payroll Clerk Tom Lawson, Common 1 Road District Supervisor Allen Moss, Common 2 Road District Supervisor Brent Young and Treasurer Karen Matthews. The County Commission met with Michelle Brown and Trevor Croley. of Croley Insurance and Aubree Gray and Ethan Sheffield fr6m Cox Health Network for a health insurance proposal. 10:00 a.m. Roy Meadows - Recorder of Deeds Re: Bid Opening Digitization of Marriage Records The meeting was attended by Commission Secretary Julia Maples and Jim Bresec Resource Management Administrator. Western Commissioner Bill Barnett and Eastern Commissioner Tom Huffmet with Recorder Roy Meadows for a bid opening of the Digitization ofMarriage Records. There was one bid submitted by Cott Systems for a cost of $ 26,211.00 and a monthly fee for $ 591.00 per month for maintenance. Motion/Vote - Award the Bid For Digitization of Marriage Records Eastern Commissioner Tom Huff made a motion to award the bid for digitization of marriage records to Cott Systems for a total cost of $ 26,211.00 with a monthly maintenance fee of $ 591.00 per month. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). 11:00 a.m. Sam YarneIl County Auditor - 2011 Budget Study Session The meeting was attended by Commission Secretaty Julia Maples, Tara Muck of the Springfield Newsleader, Lou Lapaglia, and Common 2 Road District Supervisor Brent Young. The County Commission met with County Auditor Sam Yarnell to review the 2011 budget. The following budgets were reviewed: County Surveyor kept his budget the same, Common 1 and Common 2 Road District, Emergency Management, LEPC, Juvenile Office, Public Defender, and the Commission budget. Lou Lapaglia asked, "Are there funds allocated for Riverside Bridge and what amount is reserved for the CC Road Corridor Study?" 1FnaAures A B Grubaugh,(ece¢itmg Gefmrnioner J6Ii October 28,2010 1 l t Christian County Commission November 01, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:45 a.m. on November 1, 2010 atthe County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk Kay Brown is taking the minutes. 8:45 a.m. Discuss New Years Holiday 2011 The meeting was attended by Commission Secretary Julia Maples, Chief Deputy Payroll Clerk Tom Lawson, Lou Lapaglia, AmyFite and County Auditor Sam Yarnell. The Commission had discussion regarding, Friday, December 31, 2010 (New Year's Eve) and New Year's Day. The Collector will be open December 31,2010, with full staff and will switch out their time. The Assessor will have a minimum crew on December 31, 2010. Motion/Vote - Approve 2011 New Year's Day Holiday Eastern Commissioner Tom Huffmade a motion to approve December 31, 2010, for the New Year's Day holiday. The Collector will have a full staffworking and will switch out their time. The Assessor witl also have minimum crew. Bill Barnett seconded tile motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. County Auditor Sam Yarnell Re: 2011 Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee, Amy Fite, Common 1 Road District Supervisor Allen Moss. The County Commission and County Auditor Sam Yarnell met with Amy Fite to review the Prosecutofs budget. 10:00 a.m. Planning and Zoning - Rezoning Hearing Re: Ryan Ehbrecht 6017 & 6075 State Hwy 125 Rog. MO. The meeting was attended by Commission Secretary Julia Maples The Commission met Planning and Zoning Administrator Bob Atchley and Senior Planner Todd Wiesenhan with Ryan Ehbrecht for a rezoning hearing of6017 and 6075 State Highway 125 N., Rogersville, Missouri. CASE NUMBER: 2010-0201 APPLICANTS: Ryan Ehbrecht LOCATION: 6071 & 6075 State Highway 125 N., Rogersville, MO REQUEST: Change zoning classification to A-R, Agricultural Residence District(Appeal Seeking Correction of Zoning Map) CURRENT ZONING: A-1, Agriculture District CURRENT LAND USE: Low-density residential November 01,2010 1 'r SURROUNDING ZONING: North: A-1 East: A-1 South: R-1 West: A-1 SURROUNDING LAND USES: North: Agricultural East Residential South: Agricultural West: Residential ATTACHMENTS: 1. Application 2. Applicanrs Letter ' 3. Site Maps 4. Zoning Map of Area 5. Photos of Site 6. Procedure for Appeal Seeking Correction of the Christian County Zoning Map 7. Draft Minutes of the October 18, 2010 P&Z Commission Hearing for Case # 2010-0201 PROJECT DESCRIPTION: The applicant proposes the change in zoning classification in order to allow the 13.57 acre parcel of land to be subdivided into two tracts. Per the provisions of Article 31, Section 1 of the Zoning Regulations; "No more than two (2) tracts less than ten (10) acres may be created and the remaining tract must have a minimum of ten (10) acres" (within an A-1 District). BACKGROUND AND SITE HISTORY: On May 17,2010 the applicant obtained a Division I Permit and a Building Permit for the construction of a single family residence within the 13.57 acre parcel, addressed 6071 State Highway 125 N. On June 2, 2010 the applicant obtained a Division I Permit and a Building Permit for the construction of a second single family residence within the 13.57 acre parcel, addressed 6075 State Highway 125 N. The two homes are served by a shared well and each is served by an individual septic system. The applicant is now proposing to subdivide the 13.57 acre parcel into two tracts, in order to allow for the sale of one home on 3.57 acres to his father, leaving a remaining tract of 10 acres for the applicant's personal residence. The provisions contained within the A-1 District would not allow the applicant to subdivide the property because of the five acre minimum lot area and the requirement for a remaining tract which must have a minimum of ten acres. Per the provisions of the Procedure for Appeal Seeking Correction of the Christian County Zoning Map, the applicant has applied for an appeal of the initial zoning designation (A-1) of the 13.57 acre parcel of land. The appeal procedure bears an effective date beginning at the date of the map's initial adoption (July 8, 2010) and expires 365 days following, allowing the property owner to seek an appeal of the initial zoning district classification. The staff has evaluated the situation as it pertains to this application and agrees that the subject parcel was classified incorrectly. The initial zoning designation does not take into account that two single family residences are already in various stages of construction within a 13.57 acre parcel of land. Therefore per the provisions of this adopted appeal procedure the County has waived the application fee and has borne the expense of all statutorily required notification to conduct public hearings on the matter. PLANNING/LAND USE ANALYSIS: Land Use Plan: November 01,2010 2 ·t· or The Christian County Generalized Future Land Use Map designates the area as being a future Agricultural / Rural Residential area. Compatibility: The immediate area contains several tracts which are between three and five acres in size. Connectivity: The site would likely not provide any additional vehicular or pedestrian connectivity. Public Benefits: None anticipated. PROJECT/SITE ANALYSIS: Landscaping and Buffering: L No provisions for landscaping or buffering have been offered or will be required. Building Design: i No plans for new buildings have been submitted. The applicant is proposing to subdivide the 13.57 acre tract into two tracts; each containing one existing single family residence. t Access: The two single family residences are served by a shared existing drive off of State Highway 125. Upon submittal of the minor subdivision, the western most tract of land will be required to be served by an easement. Utility Services: As stated above, the two single family residences are served by a shared well and each is served by an individual septic system. Public sewer is not yet available to the area. ENVIRONMENTAL ANALYSIS: Stormwater Impact: None anticipated. Groundwater Impact: At this time the applicant is proposing to rezone the property in order to allow it to be subdivided into two tracts each containing one of the existing single family residence currently under construction. Therefore this proposed change in zoning and proposed two lot minor subdivision will not have a negative effect on groundwater quality. November 01,2010 3 Floodplain/Sinkhole Impacts: No known floodplain or sinkhole features are located on the property. An environmental compliance evaluation was performed prior to development to ensure that all environmental concerns are addressed. TRANSPORTATION ANALYSIS: . A Traffic Impact: The road hetwork would not be impacted because the two single family residences are already under construction. Access Management: The two single family residences are utilizing an existing entrance off of State Highway 125. OTHER COMMENTS: 5 Building Regulations: No comment. MoDOT: No comment. Christian Co Health Dept No comment. STAFF COMMENTS: Tracts between three and ten acres in size appear to be compatible with the surrounding rural neighborhood. RECOMMENDATIONS: The staff agrees that the subject parcel was classified incorrectly and recommends approval of this request with the following conditions: 1. If / when the property is subdivided, an administrative minor subdivision application shall first be submitted and approved. 2. All other Christian County building and zoning regulations shall be adhered to. PLANNING & ZONING COMMISSION ACTION: The Christian County Planning & Zoning Commission did, during the public hearing on October 18, 2010, vote to recommend approval of the request with the recommended staff conditions. Bob Atchley, Administrator Christian County Planning and Zoning Department Motion/Vote - Approve Zoning Change From Agricultural to Residential District November 01, 2010 4 4 Zoning Department to grant approval for a zoning change for 6071 and 6075 State Highway 125 North, Rogersville, Missouri. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes),Bill Barnett (Yes), Tom Huff(Yes). Court Order - 11-1-10-01 - Court Orders through. ORDER OF THE CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI .. J DATE ISSUED: November 1, 2010 SUBJECT: CASE NUMBER 2010-0201 TEXT: Ryan Ehbrecht petitions the Christian County Commission to rezone a tract of land from A-1 (Agriculture District) to A-R (Agricultural Residence District) in order to allow the 13.57 acre parcel of land, with two existing single-family residences to be subdivided into two tracts located at6071 & 6075 State Highway 125 N., Rogersville, MO and legally described as follows: The Christian County Planning and Zoning Commission did, during public hearing on October 18,2010, vote unanimously to recommend approval of this request. Now, therefore, the Christian County Commission did this day, upon a motion by Commissioner Huff, seconded by Commissioner Barnett, vote unanimously to approve this request with the following conditions: 1. If / when the property is subdivided, an administrative minor subdivision application shall first be submitted and approved 2. All other Christian County building and zoning regulations shall be adhered to. Done this 1st day of November, 2010, at 10:05 a.m. CHRISTIAN COUNTY COMMISSION John Grubaugh Yes Presiding Commissioner ; Dated: Tom Huff Yes Commissioner, Eastern District Dated Bill Barnett Yes Commissioner, Western District Dated ATTEST: Kay Brown County Clerk 23385-000\ 383506.doc ! 1:30 p.m. Ruth Meese Re: Prism Drive Discussion The meeting was attended by Commission Secretary Julia Maples. The County Commission and Planning and Zoning Administrator Bob Atchley met with Ruth Meese and Mary Meese to discuss Prism Drive. The original developer refused to convey the road to the county and every lot within the subdivision has been built out and went to John Housley opinion that the properties were deeded to the center of the road. There were questions regarding easement and right-of-way. Another meeting will be scheduled to review the legal descriptions easements and right-of-way warranty deed to move forward with vacating the easement. November 01,2010 5 "4. % Motion/Vote - Approve The Minutes For Sept. 30, October 4, 7, 14, 18, 21, 25, and 28,2010 Eastern Commissioner Tom Huff made a motion to approve the minutes for September 30, October 4,7, 14, 18, 21, 25 and 28,2010. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN October2010 Term, In the Christian County Commission of said County, on the 1st day ofNovember 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of$ 100,000.00, from Building Bond to the following: COLE (Leaving a balance of $ 150,000.00) 11 GrubA@Dgiesiding Com sioner November 01,2010 , 6 th »S fU* Utu-,0 33©6 At 1.Q4' Ll_M.. A.CIA.EL Anut &26 86 --= 1 .34 ,«£ 31,2, A'. U14, 85 4-1-4- c-R L../-2-4£*21«4 1*4\- 3 AOL-t M£16- Elcur.2.-4- m di-* 69 0 (DCU-; 32 5-L. T4_-0, AL tab .e./#\ t»£4-FLIM.3 Lyoh U le.ft On.&763*0 A- - 'i©£12- j 881»375 aA-ri L/| AMA=£6_ , ,, h.,LD A i OLLU/VL/ fY++g b ALL 1 J .W,1, 13 Christian County Commission November 04, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:45 a.m. on November 4, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom HufT, Present. County Clerk Kay Brown is taking the minutes. 9:45 a.m. Contract Signing - Extension Office Re: Lease Agreement 105 N. 2nd Ozark, MO. The meeting was attended by Commission Secretary Julia Maples and Lou Lapaglia. The County Commission reviewed the lease agreement with Frank Lorenz for the University ofMissouri office space located at 105 North 2nd Street in Ozark, Missouri. The monthly rent is $ 905.00 a month but if prepaid for an annual payment of$ 10,317.00 the monthly payment is reduced to $ 859.75 per month. Motion/Vote - Approve the Lease Agreement for the Property Located at 105 N. 2nd Street, Ozark Eastern Commissioner Tom Huffmade a motion to approve the tease agreement with Frank Lorenz for the University of Missouri Extension office space located at 105 N. 2nd Street in Ozark for a monthly fee of $ 905.00 or $ 10,317.00 for the year with the option of a 5% discount for annual prepayment. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Greg Williams - Connell Insurance Re: Liability & Property Insurance The meeting was attended by Commission Secretary Julia Maples, Treasurer Karen Matthews, Lou Lapaglia and Resource Management Administrator Jim Bresee. The County Commission met with Greg Williams of Connell Insurance to discuss the liability and property insurance for the County. Mr. Williams would like to have the opportunity to bid on the liability and property insurance. Mr. Williams stated that if the Commission chose to put the insurance out for bid that he woutd submit the bid to several insurance carriers to get the best price. Motion/Vote - Bid Out the County's Property and Liability Insurance Eastern Commissioner Tom Huffmade a motion to bid out the County's liability and property insurance. Bill Barnett seconded the motion. Tile motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 11:00 a.m. Sam Yarnell County Auditor Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Lou Lapaglia. The County Commission and County Auditor Sam Yarnell reviewed the Assessofs budget with Chief Deputy Assessor Marion Matthews and Jim Kyle from the State Tax Commission. Marion Matthews discussed the payroll sheet particularly the data collectors. Currently, Gary Lindsey has a part time position and Mrs. Matthews would like to move that position to full time status. There was also discussion with the Planning and Zoning and Building Codes budgets. The Building Code Department will have Co administrators to replace Jim Bresee. There was also discussion ofhonoring the 2007 proposal made when November 04,2010 1 r 1 the Coadministrators were hired. There was also discussion about replacing the maintenance position that is held by Darrell Flint. Motion/Vote - Honor the 2007 Contract With Bob Barnhart and Bill Hermann Western Commissioner Bill Barnett made a motion to honor the 2007 contract with Bob Barnhart and Bill Hermann for the annual salary promised of$ 35,000.00 per year beginning with the pay period ending December 18,2010. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 1:30 p.m. Greg Clift P.C. Net & Christie Hirsch Re: KRONOS Time Keeping Discussion The meeting was attended by Commission Secretary Julia Maples Treasurer Karen Matthews, Lou Lapaglia, Collector Ted Nichols and Donna Osborn of the Christian County Headliner News. The County Commission and County Auditor Sam Yamell met with Greg CHA and Matt Koenig from P.C. Net and Christie Hirsch from Preferred Enterprises to discuss the KRONOS tinie keeping system. Treasurer Karen Matthews was concerned with the costs ofthe upgrade, the implementation to the server, and the cost of updating the County's financial system. The Commission wilt meet again for more discussion. 2:30 p.m. Scott Bilyeu - Ozark Special Road District Re: Low Water Crossing Discussion Tennessee & F Highway The meeting was attended by Commission Secretary Julia Maples and Darrell Mrotek. The County Commission met with Scott Bilyeu to discuss a low water crossing located at Tennessee and F Highways that is located in the Ozark Special Road District. Scott Bilyeu talked to Presiding Commissioner Grubaugh earlier in the year that the low water crossing that is on a steep hill needs repair on the concrete slab. The cost for the culverts that were bid are $ 25,840.00. Darrell Mrotek explained how the cuiverts would be installed. Presiding Commissioner Grubaugh asked if there would be a lip or a guard rail? Presiding Commissioner agreed to purchase the box culverts for the project at Tennessee and F Highways at a cost$ 25,840.00, and Ozark Special will supply all labor, concrete, and other supplies. Scott Bilyeu asked how should the culverts be purchased? Presiding Commissioner Grubaugh instructed Mr. Bilyeu to bring the bill to the County and the County will write a check to the Ozark Special Road District. 3:00 p.m. Trevor Croley - Croley Insurance Re: Anthem Blue Cross-Blue Shield Proposal The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia and Treasurer Karen Matthews. The County Commission met with Trevor Croley of Croley Insurance and Jamie Walkmeyer from Anthem Blue Cross-Blue Shield to discuss the a health insurance proposal for the County. The plan proposal would provide health insurance through the Cox Network. 4;dvember 04,2010 2 4 k Christian County Commission November 08, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 11:00 a.m. on November 8, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 11:00 a.m. Trevor Croley, Croley Insurance Re: Discuss Insurance Options The meeting was attended by Commission Secretary Julia Maples and Lou Lapaglia. The County Commission met with Trevor Croley and Michelle Brown of Croley Insurance and Crystal Scott from Mercy Health Care to review revised rates for the County's health insurance. The Commission looked at several different options presented which are a comparison between Cox, Anthem, the Mercy Current Plan and the Mercy Renewal Plan, Missouri Public Risk and Cox revised their rates. 1:00 p.m. All Commissioners Re: OACAC Meeting in Ozark The County Commission went to OACAC meeting in Ozark, Missouri. 2:00 p.m. Christian County Auditor Re: 2011 Budget Study Session The meeting was attended by Commission Secretary Julia Maples and Lou Lapaglia. Eastern Commissioner Tom Huffmet with County Auditor Sam Yamel! to review the 2011 County Budget. Ms. Yamell reviewed the county's various revenue funds within general revenue. Western Commissoner Bill Barnett attended after the meeting began and County Auditor Sam Yarnell presented the estimated revenues for the 2011 budget and the following budgets were reviewed: County Commission, Custodians, Common 1 Road District, Common 2 Road District, and Recycle. 3:00 p.m. Brian Repplinger - Paychex Re: Time Keeping System The meeting was attended by Commission Secretary Jutia Maples, Treasurer Karen Matthews, Christie Hursch from Preferred Enterprises, Chief Deputy Tom Lawson, Lou Lapaglia and Phil Amtower, Emergendy Management Administrator, The County Commission met with Brian Repplinger of Pay Chex to look at an alternate payroll options. Mr. Repplinger was not able to contact with his company to do the presentation so the County Commission voted to move the meeting to the Emergency Management Office. Motion/Vote - Move the Paychex Meeting to the Emergency Management Office Eastern Commissioner Tom Huff made a motion to move the meeting to the Phil Amtower's Emergency Management Office due to computer difficulties. The meeting resumed at 3:55 p.m. at the Emergency Management Office. Mr. Repplinger stated that he would send a list of the costs associated with the Paychex System. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Abstain), Bill Barnett (Yes), Tom Huff (Yes). The meeting resumed at 3:55 p.m. at the Emergency Management Office. November 08, 2010 1 11 r COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 5th day ofNovember, 2010, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of$ 227,771.93, from the Counly Revenue Sales Tax Fund to the following: ROAD DISTRICTS COMMON ROAD #1 $ 70,563.74 COMMON ROAD #2 $ 69,219.89 BILLINGS SPECIAL $ 24,531.04 GARRISON SPECIAL $ 5,056.54 OZARK SPECIAL $ 19,816.15 SELMORE SPECIAL $ 7,83535 S. SPARTA SPECIAL $ 2,391.61 STONESHIRE SPECIAL $ 1,389.41 CITIES CITY OF BILLINGS $ 2,710.49 CITY OF CLEVER $ 1,617.18 CITY OF FREMONT HILLS $ 819.98 CITY OF NIXA $ 10,021.97 CITY OF OZARK $ 10,591.39 CITY OF SPARTA $ 1,207.19 CERTIFICATION OF THE 2010 NOVEMBER GENERAL ELECTION FOR U.S. SENATE FOR STATE AUDITOR ROBIN CARNAHAN 6014 DEM SUSAN MONTEE 8233 DEM ROY BLUNT 19047 REP TOM SCHWEICH 17341 REP JONATHAN DINE 1039 LIB CHARLES W. BAUM 983 LIB JERRY BECK 683 CST FOR US. REPRESENTATIVE DIST. 7 FOR STATE SENATE DIST. 20 SCOTT ECKERSLEY 7587 DEM TERRY TRAW 4819 DEM BILLY LONG 16985 REP JAY WASSON 21604 REP KEVIN CRAIG 2014 LIB FOR STATE REP. DIST. 141 FOR STATE REP. DIST. 142 BOB RUBINO 2835 DEM RAYMOND (RAY) WETER 12137 REP KEVIN ELMER 9055 REP BRADLEY W STUBBS 1960 LIB FOR ASSOC. CIRCUIT JUDGE DIV. 1 FOR ASSOC. CIRCUIT JUDGE DIV. 2 LARRY LUNA 23084 REP JOHN WATERS 23317 REP FOR PRESIDING COMMISSIONER FOR CLERK OF THE CIRCUIT COURT LOU LAPAGLIA 22965 REP BARBIE BARNETT-STILLINGS 23049 REP November 08,2010 2 4- FOR COUNTY CLERK FOR RECORDER OF DEEDS KAY BROWN 23325 REP CANDY VALDIVIA 6630 DEM KELLY BLUNT HALL 19342 REP FOR PROSECUTING ATTORNEY FOR COUNTY AUDITOR AMY FITE 23247 REP SUSAN G."SAM" YARNELL 23053 REP FOR COLLECTOR OF REVENUE ' TED NICHOLS , 23584 REP , OFFICIAL JUDICIAL BALLOT Submitting to the voters whether the Judges named below, whose terms expire December 31, 2010, shall be retained in office for new terms. ' VOTE FOR EACH JUDGE MISSOURI SUPREME COURT JUDGE Shall Judge ZEL FISCHER ofthe Missouri Supreme Court be retained in office? 17100 YES 5904 NO MISSOURI COURT OF APPEALS JUDGES SOUTHERN DISTRICT Shall Judge BOB BARNEY ofthe Southern District Court of Appeals be retained in office? 16515 YES 6298 NO Shall Judge DON E. BURRELL (JR.) of the Southern District Court ofAppeals be retained in office? 17539 YES 5503 NO CONSTITUTIONAL AMNEDMENTS CONSTITUTIONAL AMENDMENT NO. 1 Proposed by the 95th general Assembly (First Regular Session) SJR 5 Shall the Missouri Constitution be amended to require the office of county assessor to be an elected position in all counties with a charter form of government, except counties with a population between 600,001-699,999? November 08,2010 3 It is estimated this proposal will have no costs or savings to state or local governmental entities. 19545 YES 6035 NO CONSTITUTIONAL AMENDMENT NO. 2 Proposed by the 95th general Assembly (First Regular Session) HJR 15 Shall the Missouri Constitution be amended to require that all real property used as a homestead by Missouri citizens who are former prisoners ofwar and have a total service-connected disability be exempt from property taxes? The number of qualified former prisoners ofwar and the amount of each exemption are unknown, however, because the number who meet the qualifications is expected to be small, the cost to local governmental entities should be minimal. Revenue to the state blind pension fund may be reduced by $ 1,200. 17135 YES 8881 NO CONSTITUTIONAL AMENDMENT NO. 3 Proposed by Initiative Petition Shall the Missouri Constitution be amended to prevent the state, counties, and other political subdivisions from imposing any new tax, including a sales tax, on the sale or transfer ofhomes or any other real estate. It is estimated this proposal will have no costs or savings to state or local governmental entities. 23536 YES 2877 NO STATUTORY MEASURES PROPOSITION A Proposed by Initiative Petition Shall Missouri law be amended to: • repeal the authority of certain cities to use earnings taxes to fund their budgets; • require voters in cities that currently have an earnings tax to approve continuation of such tax at the next general municipal election and at an election held every 5 November 08,2010 4 years thereafter; • require any current earnings tax that is not approved by the voters to be phased out over a period of 10 years; and • prohibit any city from adding a new earnings tax to fund their budget? The proposal could eliminate certain city earnings taxes. For 2010, Kansas city and the City of St. Louis Budgeted earnings tax revenue of $ 199.2 million and $ 141.2 million, respectively. Reduced earnings tax deductions could increase state revenues by $ 4.8 million. The total cost or savings to state and local governmental entities is unknown. , 20482 YES 5659 NO STATUTORY MEASURES PROPOSITION B Proposed by Initiative Petition Shall Missouri law be amended to: • require large-scale dog breeding operations to provide each dog under their care with sufficient food, clean water, housing and space; necessary veterinary care; regular exercise and adequate rest between breeding cycles; • prohibit any breeder from having more than 50 breeding dogs for the purpose of selling their puppies as pets; and • create a misdemeanor crime of "puppy mill cruelty" for any violations? It is estimated state governmental entities will incur costs of$ 654,768 (on-going costs of$521,356 and one time costs of $ 133,412).Some local governmental entities may experience costs related to enforcement activities and savings related to reduced animal care activities. 10563 YES 16146 NO CHADWICK R-1 SCHOOL DISTRICT Shall Chadwick R-1 School District of Christian County, Missouri, incur indebtedness and issue its general obligation bonds in the amount of$350,000 for the purpose of acquiring equipment leased by the district, constructing new and improving existing school facilities, furnishing and equipping the same, and purchasing one school bus. If this proposition is approved, the adjusted tax levy is estimated to remain the same at $ November 08, 2010 5 %* 1.0497 per one hundred of assessed valuation. 365 YES 241 NO Courthouse CIosed November 11, 2010 The County Commission will hold no meetings onNovember 11,2010, in observance of Veterans Day. November 08,2010 6 l 'f 1 Meeting Attendee's Date: +UM) : Meeting Topic: 1% 4*40.; 60,1- 65€ Se»«- If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! f 8423 (Le/,6- C,- Signs url SiA t 6 af/(0(0\ Signat,6 Si'6na Uv 76. 6«/Lf. , - 211.0 0306 -24,4 j Signature / Signature fe <14 «31 4 9 Lew/9 oR-vjj 80* 2'44 Signature ti Signat re A---·r YL 1,gul -*L«.4 - 10 3-714¥ EF644 C ..>.Ub- FLA LL·+·.-1..n , Signature ©- Signature KS Sidhadre Siniture C 7 A A . ,- UNrne, 4 beibl Lus\05 -E£N..tle#F Aufyj Name (Please print) Name (Please print) Company/Title Company/Title Business Address Business Address Phone number Phone number Ud09-kneC.las § end-·net email address email address 1 i 1 NAh, Christian County Commission November 15, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 15,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Counly Clerk Kay Brown is taking the minutes. 9:00 a.m. Trevor Croley - Croley Insurance Re: Review Proposals for County Health Insurance The meeting was attended by Commission Secretary Julia Maples. Lou Lapaglia, Treasurer Karen Matthews, Common 1 Road District Supervisor Brent Young, Collector Ted Nichols and Chief Payroll Deputy Tom Lawson. The Commission met with Trevor Croley and Michelle Brown of Croley Insurance to discuss the County Health Insurance proposal. Mr. Croley presented a rates comparison from the following companies: Missouri Public Risk, Mercy Coventry, Anthem, Cox and the revised rates from Mercy Healthcare. Cox had the lowest rates with an enriched drug card and an 8% cap of the premium cost for next year. Mr. Croley stated that a network change is a huge deal and a lot ofwork due to questions and concerns. He made a suggestion that enrollment begin in fifteen days. Motion/Vote - Award the County's Health Insurance Eastern Commissioner Tom Huff made a motion to award the County's health insurance to Cox Health Plans which includes the enriched drug card and the 8% cap for 2012. The two plans accepted has a monthly premium of $ 308.00 and $ 340.00 with the additional cost of the second option to be paid by the employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Mr. Marsh for Nicole Doran-Marsh Re: Stonehollow Subdivision Roads Discussion The meeting was attended by Commission Secretary Julia Maples, Allen Moss, Day Tom and Judy Howard, Andy Arndt, Brenda Brewer, Lou Lapaglia, Selmore Special Road District Commissioner Jeff Tatum, Cleve Walker Sr. and Florence Walker, John Marsh, Bob Rubino, Common 1 Road District Supervisor Allen Moss, Donna Osborn of the Christian County Headliner News and Tara Muck from the Springfield Newsteader. The County Commission, County Counselor John Housley, Bob Atchley and Todd Wiesenhan of the Planning and Zoning Department met with Mr. John Marsh. The meeting was scheduled with Nicole Doran-Marsh but she was unable to attend and Mr. Marsh, Nicole's husband will speak on her behalf. Many homeowners of the Stoneholtow subdivision attended this meeting to express their concern for the poor road conditions in the Stonehollow subdivision. 11:00 a.m. Sam YarnelI County Auditor Re: 2011 Budget Study Session The meeting was attended by Commission Secretary Julia Maptes, Lou Lapaglia, The County Commission met with County Auditor Sam Yamell to review the 2011 county budget for the Assessor and the Coroner. There was much discussion about the decrease in sales tax and Sam Yamell suggested that the County Commission place ause tax on the 2011 April ballot. November 15,2010 1 3-tr.irs= Motion/Vote - 2011 April Ballot Use Tax Eastern Commissioner Tom Huffmade a motion to proceed with placing a use tax on the 2011 April ballot. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). ! 2:00 p.m. Tom Durkin ? Attorney General's Office Re: Sunshine Law Class The meeting was attended by Commission Secretary Julia Maples, Western Commissioner Bill Barnett, Eastern Commissioner Tom Huff, Lou Lapagtia, Andy Arndt, Jimmie Holmes, Terri Goodall, Kathleen Holmes, Mike Carroll, Mr. and Mrs. Jones, and Donna Osborn of the Christian County Headliner News. Mr. Durkin distributed handbooks on the Sunshine Law to everyone present. He highlighted sections of the law from the hand book and answered questions from the audience. Signatures 81 A , Cl November 15,2010 ' 2 -1 Christian County Commission ' November 16, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 16,2010 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present.County Clerk Kay Brown is taking the minutes. 9:00 a.m. Christian County Auditor Sam Yarnell Re: 2011 Budget Study Session The meeting was attended by Commission Secretary Julia Maples Lou Lapaglia, Treasurer Karen Matthews, Sheriff Kyle, Captain Brian Cathey, Blanca Mallonce and Cheif Deputy Assessor Marian Matthews. Western Commissioner Tom Huffand Western Commissioner Bill Barnett met with County Auditor Sam Yamell to review the proposed 2011 budgets of the office holders. The Commission discussed sending a note 2/1/2011 to all the cities and roads regarding the remaining 10% of the sales tax to be cut beginning in 2012. There was discussion about the Assessofs office that recently moved three people part-time employees to full time status. The following budgets were reviewed: Common 1 and Common 2 Road Districts, County Clerk, Bridge Fund, Treasurer, University of Missouri Extension and county operations. While reviewing the Assessots budget, it was requested that two people be cut due to overstaffing. It was also discussed that Assessor Sandra Bryant-Littles would like to pick up her belongings from the office. The Commission will consult with the County Counselor regarding the Assessor entering the courthouse. There was also discussion about Darrell Flint retiring and his last day of working would be next Wednesday. *n*ures 1 Grubauglfeiding Comr·mcr i j f November 16, 2010 1 1 1 Meeting Attendee's Date: 1(40 w : Meeting Topic: PKEW SA. If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thaill 1 wo (Bob Pu 614,4 Le.4.--A.\ 9 \ · VACL,op 4/4 bo-22 Signatupe, D 12711«-« Signa y Signature Signature Ob-,uti- 09kin Sig¢*ture _ Signature -1 J L ./ 13\' /-8-D LI 0 ..4 , ..r *51\20! k te 1,1 6-117-1114 CXI j 51=A ' signatdre tioil. »2 i Signature &' Signature V 1-1/ Name (Please pri*t) i Name (Please print) i·xlj gf-»M--« i .0 Company/Title Company/Title Business Address Business Address Phone number Phone number email address email address R r. Christian County Commission November 18, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on November 18,2010 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Sandra Bryant-Littles Re: Resignation The meeting was attended by Recorder Roy Meadows, Chief Deputy Collector Cindy, Lou Lapaglia, Donna Osborn Christian County Headliner News and Tara Muck of the Springfield Newsleader. Eastern Commissioner Tom Huff and Western Commissioner Bill Barnett met to discuss the resignation of Assessor Sandra Bryant-Littles and what procedure the County Commission should take. The County Clerk read the letter that she certified to Governor Jay Nixon's Office regarding the Sandra Bryant-Litttes letter of resignation. The following letter was sent to the Governor's office: "Governor Nixon, I, Kay Brown, Christian County Clerk, do hereby certify this 16th day of November, 2010, that at approximately 3:00 p.m. I received notice form the Attorney General of the State of Missouri that a vacancy in the office of the Christian County Assessor exists due to the resignation of Sandra Bryant-Littles. Sandra Bryant-Littles, was elected to her current term of office November 4,2008 and sworn into office on September 1,2009. According to her resignation, it is effective immediately. Kay Brown, Christian County Clerk" 10:00 a.m. Chad Zickefoose Re: Riverdowns Subdivisions Sewer The meeting was attended by Julia Maples, Lou Lapaglia, Jerry Taylor, Kim Young, Richard Eddy, James and Betty Lusby, Bob Rubino, Andy Arndt, Lewis Davis, Doug Twigger, Jean Aldrich, Keith Aldrich, Doug Martin, Robert Olson, Andrea Murphy and Michelle Brown. Eastern Commissioner Tom Huff and Western Commissioner Bill Barnett, Bob Atchley and Todd Wiesenhan from the Planning and Zoning Department, County Counselor John Housley, and Jim Bresee Resource Management Administrator met with Chad Zickefoose from the Riverdowns Subdivision and many ofthe homeowners. Mr. Zickefoose is the representative for the homeowners association and he presented his findings. Mr. Bob Rubino suggested having an election to place the issue on the ballot? Mr. Housley said an election isn't necessary but what is needed is for Riverdowns Subdivision to work with bond counsel to find a bank to issue bonds. There were requests by the homeowners that the County assist in the costs. Mr. Housley responded that the County statutority does not have the ability to assist with private problems. November 18,2010 1 4.'. 1:30 p.m. Sam Yarnell,Christian County Auditor Re: Budget Study Meeting The meeting was cancelled due to a meeting previously scheduled with the E.P.A. in Springfield, Missouri. No Meetings Monday, November 22, 2010 The County Commission will have no meetings on Monday, November 22,2010, due to Missouri Association ofCounty's Annual fall conference. iggtures0£7 November 18.2010 2 h r ..ri .S't Meeting Attendee's Date: \\ /19/#01 (P Meeting Topic : /7/ p/r l.30/0,14 )iFE- C 1-. If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! - / signaygr A V 1 / Sign6ture Signature . Signature Signature Signature Signature Signature Signature Signature Signature Signature Name (Please print) Name (Please print) Company/Title 1 * Company/Title Business Address Business Address Phone number I Phone number email address email address .. 1 1 Christian County Commission November 19, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 7:30 a.m. on November 19,2010 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: TomHuff, Present. Counly Cterk Kay Brown is taking the minutes. 8:00 a.m. County Auditor Sam YarnelI Re: Budget Study Session The meeting was attended by Commission Julia Maples, Planning and Zoning Senior Planner, Todd Wiesenhan, Common 2 Road Supervisor Brent Young, Barbara Barnett-Stillings, Blanca Mallonee, Sheriff Joey Kyle, Common I Road Supervisor Allen Moss, Collector Ted Nichols, Recorder Roy Meadows, Kelly Hall, Treasurer Karen Matthews and Captain Brian Cathey. Lou Lapaglia, Western Commissioner Bill Barnett and Eastern Commissioner Tom Huffmet with the office holders to review the 2011 budget and the cuts that could possibly be needed to balance the budget. There was much discussion about the expenditures versus the decrease ofrevenues. The proposals were presented to cut costs. The Commission will place a use tax on the 2011 April ballot. Closed Session Eastern Commissioner Tom Huff made a motion to go into Closed Session at *30 a.m. to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huff made a motion to end Closed Session and reconvene in Open Session at 10:00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). igntures An GrUNGgllkwsictitig Cort#nissier November 19,2010 1 2> 4 Meeting Attendee's Date: I[-H- 10 Meeting Topic: 1.>tl el' A 1 U If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanksl 1.Lf-ACAA,L-Lu SigNature Signatur PLOD..\Log Signature : AL- 0.-Beria / Signature Signature 2A gnature Signatup SLAD Q.VA LO,O-€7_ JU Cowle:* Name (Please print) T Name (Please print) Mit .Step,AD U Cth, Ant 4 Gri th n Company/Title i Company/Iftle telsel Look. Eara grant Business Address Business Address i4 (t.)(CLLM AnH L 1 or 'L Phone number Phone nurkber fog -TL f reA -4- na L-qnn E.455\9 email address email address Meeting Attendee's Date: Meeting Topic: If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! 'YvilkA*3UL \COO*ku)r» RAAR MO rY'h-Frli-Elt)9 Eignature Signature tbA Ubo) 17gAU Signature . Signature Signature Signature Signature Signature Signature Signature Signature Signature Name (Please print) · Name (Please print) Company/Tftle Company/Title Business Address 1 Business Address Phone number Phone number email address email address %% 1. N 1 Christian County Commission December 06, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:30 a.m. on December 6,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 8:30 a.m. County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Assessor David Stokely, Brent Young and Scott Grider from the Common 2 Road District and County Counselor John Housley. The County Commission met with County Auditor Sam Yamell to review the 2011 budget. There was discussion about cutting the number of sick days. There was also discussion of cutting two hours a week per employee without pay. In spite of the various cuts in the budget the 2011 budget remains over in expenditures. , Lou Lapaglia responded that we can't continue to take from the reserves to balance the budget. Brent Young and Scott Grider from the Common 2 Road District asked that holiday pay continue to be paid by the sheduIed number ofhours worked. Motion/Vote - 7 of the 12 Holidays Paid Western Commissioner Bill Barnett made a motion to give holiday pay for 7 ofthe 12 holidays that are designated by the County. The employee may use vacation or comp time for the hours not paid by the County. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), BilI Barnett (Yes), Tom Huff (Yes). Motion/Vote - Sick Days Cut to 6 Days A Year Western Commissioner Bill Barnett made a motion to cut the number of sick days in halfleaving 6 days that can be earned per year. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Sheriff Joey Kyle Re: Bid Oening - SUV Lease The meeting was attended by County Counselor John Housley and Allen Moss Common 1 Road District Supervisor and Lou Lapaglia. The County Commission met with Captian Brian Cathey to open 1 bid for an SUV lease from Enterprise Leasing for undercover cars. The lease will be for $ 450.00 per year for a three year lease with the option of purchasing the vehicles when the lease expires. Motion/Vote - Accept the Bid For the Sheriff's Vehicles Eastern Commissioner Tom Huffmade a motion to accept the bid from Enterpise Leasing to lease an undercover vehicle for $ 450.00 per year for a 3 year term with the option of purchasing the vehicle at the end of the term. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). December 06,2010 1 1 ?* 9:45 a.m. Aaron Peck- Unifirst Re: Uniform Proposal The meeting was attended by Commission Secretary Cheryl Mitchell, Lou Lapaglia, County Couselor John Housley, Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young. The County Commission met with Aaron Peck and Charlie Combs from Unifirst for a uniform proposal for the County road districts and maintenance departments. The discussion was about errors in the billing system concerning employees who teft but were still billed for them. They will start scanning the bar codes on the uniforms to determine who has what. The bill will be split for Common 1 Road District only and the Courthouse will be billed separately. The bill can be changed to a value lease. 10:00 a.m. State Evidentiary Hearing Held in Commission Chamber for David Snider The County Commissioners are not required to attend this meeting. 11:00 a.m. State Evidentiary Hearing Held in Commission Chambers for Clara Sauter The County Commission are not required to attend this meeting. 2:00 p.m. Fred Mathews - Mathews and Associates Re: Riverside Bridge Update The meeting was attended by Kris Dyer, Katherine Dowdy, John Dillon, Amy Acker James Loyd Shirley Parham, Zach Dyer, Danny Shortt, Randall Moody, Hawkins Ranch Manager, Caleb Smythe & Rian Smythe, Lou Lapaglia, Donna Osborn of the Christian County Headliner News and Donna Baxter of the Springfield Newsleader. Presiding Commissioner Grubaugh and Western Commissioner Bill Barnett met with Fred Mathews from Mathews and Associates for an update on the progress on the Riverside Bridge project. SMn?fres J19| GrubaugtingrffiJ December 06, 2010 2 Meeting Attendee's Date: 19-610 Meeting Topic : 'Vtflt 620. tdd¥- If you are a person who regularly attends Commission Meetings, please just sign below, otherwise fill in the blanks on lower half of page. Thanks! 54& 444 Signature 47 Signature 4/teri#e opiool, Signature .. Signature Ad@ tneridiah Or«+Ae · UWL Signature n REACker@601. comgnature £ 51-9 E. Gr€€nbida€Jrd -r-16,mo U ;ighature Signature ;igpo ure 0™- 1 Signature t\ Signature d- 1 Signature Zaoh,Dier %,Wa, l/ '40047 ilAO=45101¥. Name (Please print) Name (Please print) - - her V 21466 9 70< De 5 99 h du,ki „s 1,:*4 -lip-9,- Company/Title Company/Title 23-7 s N 14+4 St. Dz:*rk Business Address Business Address 40-3Do-5107 Phone number Phone number Zack . 4 er@,24£04 Mer-025 !lk· CoA1 email address email address b\14.Co r, c.#ARS·&'(24666.cop.1 Ir)14Act &,hepty Meeting Attendee's Date: \1- 66' 5016 Meeting Topic: tiver,6 dz, braLT» If you are a person who regularly attends Commission Meetings, please just sign below, otherwise, fill in the blanks on lower half of page. Thanks! Signature Signature Signature . Signature Signature Signature Signature Signature Signature Signature Signature Signature Aa(94 529-rAcd--R 28117+4c Name (Please print) Name (Please print) Company/Title Company/Title 9600 M 2,14 9: 4*-f)20 Business Address Business Address 69 1-73 6 7/- 79 (1 Phone number Phone number Cvvinfoof £485<€.-1-,1-06,9 email address \j email address t -2 U C- # ME-ETING At I ENDE.E.'5 Note: We request the following information in case wc need to contact Nou. ThanIc gou! Date: Meeting: t:>Aekit\/ TEA Follts Name Crl ease print) Name (rl ease pdne MEC#AtfLAL SaW,2,[35 , INC CompanB/Title Compang/Title 39610 5 1(ANs€. Al€ -9MN $751· business AUress Citil business .Address Citg 11/7 - €91-0143 rhona number rhona number £larcj n. bc•··,4 ( VY:ck&/- ta,Yl emaiil acid ress emaiA address (7,/19·G, ApjA-J =ei 4 Name Crl ease print) Compang/Title , CompanVTitle 0039 64- Ft.•g -rs- M,4.r.v._ businessAddress City busines5 Add ress Citg 917 *sm & s--1 « Fhone number rtione number email,il address emaill address Name (flcase print) 1 Name Crl ease print) --CG;JiGijz-iti s Compang/Title business Address Gig Business Address Citg rhone number Fhone number emaiil address emaiil add ress t 1 14 p 1 Christian County Commission December 09,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on December 9,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Computer Contracts & Server Discussion Re: P.C. Net-Pulse Premium Contract Renewal KRONOS Time Keeping Program Update The meeting was attended by Commission Secretary Julia Maples, Assessor David Stokely, Deputy Assessor Marian Matthews, Collector Ted Nichols, Christy Hirsch ofPreferred Enterprises, Recorder Roy Meadows, Resource Management Administrator Jim Bresee, Treasurer Karen Matthews and Lou Lapaglia. The County Commission met with PC Net to discuss the Pulse Premium Contract Renewal and the server for KRONOS and MAS 90. The Pulse Premium contract with P.C. New will expire on December 31,2010. Lou Lapaglia requested that the Commission extend the computer maintenance agreement till January 3, 2011. He would like to understand the mechanics of the system before accepting the agreement. Ted explained the service that P.C. Net provides such as virus protection, updates and maintenance on all the courthouse computers. Bill Barnett didn't have a problem with waiting to sign the contract. Lou stated that if the County Commission chose to proceed with signing the contract that he would rescind on January 3. Lou said that no current Commission cannot bind a new commission. Treasurer Karen presented information from the following companies that provide time and attendance services: Midwest Time (from Springfield), Gatekeeper (from Nixa), Time Force (from Utah) and PayChex (from Kansas City). All of the companies she researched have a web base system. She also presented a spreadsheet of the expenditures for KRONOS over the past years. The cost per month for this service ranges between 450 to 485 per month and every company is familiar with MAS 90. There is a one time fee for installation. The Treasurer is researching other company's to save money for the county. Karen asked could we postpone doing something until later with KRONOS. Motion/Vote - PC Net Pulse Contract Eastern Commissioner Tom Huffmade a motion to accept the contract for the PC Net Pulse Contract for 2011. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Abstain), Tom Huff(Yes). Motion/Vote - Use Existing Server for KRONOS Eastern Commissioner Tom Huff made a motion to accept option 1 to use existing server for MAS 90 and KRONOS. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Bob Atchley Planning and Zoning Re: Zoning Amendments The meeting was attended by Commission Secretary Julia Maples, Resource Management Administrator December 09,2010 1 Jim Bresee, Todd Wiesehan Senior Planner of Planning and Zoning. The County Commission metwith Planning and Zoning Administrator Bob Atchley to review the amendment to the Unified Development Codes. ARTICLE 3. DISTRICTS and DISTRICT BOUNDARIES (Same proposed changes to the charts at the end of the A- 1 District Article) Section 2. Quick Reference to Area Measurements by Zoning District A- 1 AGRICULTURE DISTRICT Minimum Lot Area Minimum Frontage Front Yard Depth Side Yard Depth Rear Yard Depth Dwelling's 1st Floor Minimum Area Lot Area Customarily agricultural uses, as specified in Article 31 5 acres None 50 feet 50 feet 50 feet - Individual single-family dwelling with individual well and approved on-site sewage system 5 acres 200 feet 50 feet 25 feet 50 feet 640 sq. ft. 1st floor minimum Recreational facilities, hospitals 5 acres None 100 feet 75 feet 100 feet - Current Article 4, Section 10 - Zoning Regulations Section 10. Accessory Buildings in Residential Districts (R Districts) A. An accessory building may be erected detached from the principal building, or it may be connected therewith by a breezeway or similar structure. No accessory building shall be erected in any required yard or court except a rearyard, and shall not occupy more than thirty-five (35) percent of a required rear yard. Accessory buildings shall be distant at least ten (10) feet from any dwelling situated on the same lot, unless an integral part thereof, at least ten (10) feet from any other accessory building, and at least ten (10) feet from alllot lines of adjoining lots which are in an R District. B. When an accessory building is located on a corner lot, it shall not be located nearer to the side street lot line than the minimum setback distance required for a principal building on the same lot. When such a corner lot adjoins in the rear a lot fronting on a side street and located in an R District, any accessory building located within twenty-five (25) feet ofthe common lot line shall not be located nearer to the side street lot line than the required front yard depth for a principal building located on said rear lot. C. An accessory building, if not located in the rear yard, shall be an integral part of, or connected with, the principal building to which it is accessory, and shall be so placed as to meet all yard and court requirements for a principal building ofthe same height and other dimensions as said accessory building. Proposed Article 4, Section 10 - Zoning Regulations Section 10. Accessory Buildings and Uses A. Definition An accessory structure or use: 1. Is subordinate to and serves a principal building or a principal use; 2. Is subordinate in area, extent or purpose to the principal building or principal use served; 3. Contributes to the comfort, convenience or necessity of the occupants, business or industry in the December 09,2010 2 16 principal building or principal use served; 4. Is located on the same 10 as the principal building or principal use served; and 5. Cannot be a manufactured residential structure or storage structure. B. Allowed Accessory Structures and uses Accessory Structures shall include, but are not limited to the following permitted structures: 1. Buildings or structures incidental to a principal building or structures, such as storage buildings workshops, studios, carports or garages incidental to a permitted use. 2. Barn 3. Playhouse 4. Greenhouse , 5. Pool and bathhouses 6. Living quarters 7. Garage/living area combination 8. Guest house or rooms for guests in an accessory building, minimum area must comply with building codes. C. Use Limitations , All Accessory Structures and uses shall comply with the use limitations applicable in the zoning district in which they are located. D. Setback and Spacing Regulations All accessory structures shall comply with the following regulations: 1. Accessoty buildings shall be set back a minimum often feet from the rear and side lot lines. 2. An accessory building shall be set back a distance equal to its side wall height. 3. No accessory building shall be permitted in any required residential front yard or required easement. 4. No accessory building shall be constructed closer than ten feet ofthe principle structure on the lot. 5. On a corner lot, no accessory building shall project beyond the front lot lines on the adjacent lots. E. Additional Regulations for Accessory Structures 1. All driveways accessing accessory structures from a public right-of-way shall obtain a driveway access permit from the applicable County Road District (or their designee), Special Road District or the Missouri Department ofTransportation prior to installation of the driveway. December 09,2010 · 3 2. The living area in an accessory structure shall be limited to 1,000 square feet. F. Conditional Use Permit Property owners may request approval of a Conditional Use Permit from the Board ofAdjustment for the following: 1. Increase in the size of the living area within an accessory structure beyond the permitted size. 2. The foltowing conditions shall apply and shall be included as conditions for the approval ofthe Conditional Use Permit: a. Water and sewer facilities shall be connected directly to the Accessory Structure rather than attached to the principle structure on the lot. b. The property owner lives in one ofthe two structures on the p. roperty. ARTICLE 2. DEFINITIONS, INTERPRETATIONS and STANDARDS Section 2. Definitions Guest House A living area in an accessory building of 1,000 square feet or less. ARTICLE 9. MANUFACTURED HOMES and MOBILE HOMES Section 1. Utilized for Dwelling Purposes Manufactured homes and mobile homes shall be utilized solely for dwelling purposes and meet all applicable standards set forth in Chapter 700 of the Missouri Revised Statutes and shall be constructed pursuant to the standards ofthe National Manufactured Housing Construction and Safety Standards Act of 1974,42 United States Code §5401 et seq.; 24 CFR Part 3280 and Part 3282, that became effective June 15,1976. Section 2. No Non-Residential Use No manufactured home or mobile home shall be located, erected, secured and/or altered to serve as a non-residential use, including but not limited to uses such as a storage unit, tool house, private garage or wash house, in any district. Section 3. Allowed in MIzI-1 District Manufactured homes and mobile homes shall be allowed within a MH-1 District. Section 4. Allowed in A-1 and A-R Districts with Provisions Manufactured homes and mobile homes shall be allowed within an A-1 or A-R District provided that there is another manufactured home or mobile home within a radius of 1,000 feet (measured structure to structure) or there are no site built homes within a radius of 1,000 feet (measured structure to structure). Section 4. Not to Serve as a Guest House, Servant's Quarters, Den or Parsonage December 09,2010 · 4 No Mobile home shall be located, erected, secured and/or altered to serve as a guest house, servant's quarters, den or parsonage in any district unless otherwise provided for in this regulation. Section 5. Replacement ofExisting Nonconforming Mobile Homes in Residential Zoning Districts Existing manufactured homes or mobile homes which are lawfully occupied but do not conform to the Zoning Regulations applicable to the Residential Zoning District in which they are tocated(nonconforming use) upon the effective date of the Zoning Regulations (August 9,2010) may be replaced with a manufactured home or mobile home that has been manufactured or constructed in accordance with the standards ofthe National Manufacturing Housing Construction and Safety Standards Act of1974 that became effective on Jone ll 1976. It is furtherprovided that: A. The space beneath the manufactured home or mobile home is enclosed by a foundation or under skirted with a durable material such as fiberglass, plywood or metal, within 90 days ofplacement on the property; ARTICLE 2. DEFINITIONS, INTERPRETATIONS and STANDARDS Section 2. Definitions Mobile Home Park A site containing spaces with required improvements and utilities that are rented or leased for the long-term placement of mobile homes or manufactured homes and that may include services and facilities for the residents. Mobile Home Park sites must be platted in accordance with the provisions of the Christian County Subdivision Regulations. Mobile Home Subdivision i A subdivision of single-family dwelling units that meets all the requirements set forth in the Christian County Subdivision Regulations. The principal feature that sets this subdivision apart from conventional subdivisions is that the subdivision is designed primarily, although not necessarily exclusively, for mobile homes, manufactured homes or modular dwellings. Each lot is privately owned and the residential use of the land is regulated by the Christian County Subdivision Regulations and whatever deed restrictions or private covenants may be required by the subdivision developer. These dweltings are to be set up as permanent structures. i Manufactured Home Park See Mobile Home Park i Manufactured Home Subdivision See Mobile Home Subdivision ARTICLE 34. MH-1 MANUFACTURED HOME (MOBILE HOME) PARK SUBDIVISION DISTRICT Section 1. Statement of Intent A. This Zoning District is intended to provide for areas ofquality affordable December 09,2010 5 1 1 housing in Christian County., B. This Zoning District is intended to eliminate manufactured housing from commercial districts, and C. To require said housing to be located in areas where public sewer and water services are available. Section 2. Principal Permitted Uses A. Manufactured home or mobile home parks. B. Manufactured home or mobile home subdivisions. C. Modular homes. D. Single-family detached dwellings, (subdivisions only) E. Neighborhood parks, swimming pools, playgrounds, recreational and community center buildings and grounds, public golf courses, tennis courts and similar recreational uses, all of a noncommercial nature. F. Residential group homes according to the provisions of Article 25. G. Road Right-of-Way and Road Crossing Procedures for Buried Lines and other public utility uses according to the provisions ofArticle 18. ARTICLE 31. A-1 AGRICULTURE DISTRICT Section 1. Statement of Intent: A. This Zoning District is intended to provide for agricultural and related uses in areas where non-farm residential development is not of a significant portion and is presently not anticipated. B. It is the intent of this Zoning District to allow accessory residential dwellings to the extent required for the safe and proper operation of a principal permitted use. 1. Single-family detached dwelIing a. In the A-1 District to create tracts of less than twenty (20) acres requires an administrative subdivision. No more than two (2) tracts less than ten (10) acres may be created and the remaining tract must have a minimum often (10) acres. b. All legal parcels of ground created prior to this regulation will be considered legal tracts of land for permits and transfer of title. c. A legal parcel of land less than fifteen (15) acres in size, created prior to the effective date of the Zoning Regulations (August 9, 2010) shall not be required, if subdivided to have a remaining tract, consisting of a minimum often (10) acres. ARTICLE 51. ENFORCEMENT Section 5. Violations and Penalties December 09,2010 6 It shall be unlawful to locate, erect, construct, reconstruct, enlarge, change, maintain or use any building or land in violation of any ofthe provisions ofthese Zoning Regulations, or any amendment or supplement thereto, adopted by the County Commission of Christian County, Missouri. Section 6. Procedures Upon Discovely of Violations The Planning and Zoning Administrator shall have the power to cause any land, building, structure, place or premises to be inspected and examined and to order in writing the remedying of any condition found to exist therein or thereat in violation of the Zoning Regulations, Subdivision Regulations, Stormwater and Erosion Control Regulation or the Road and Access Standards. A. Any owner, lessce or tenant who, having been served with an order in writing signed by Planning and Zoning Administrator to correct or remove any such violation, shall fail to comply with the order within ten days after service, or who shall continue to violate any ofthe regulations or orders, shall be guilty of a misdemeanor. B. Any person or entity violating any ofthe provisions of these Zoning Regulations, or any amendment or supplement thereto, shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be fined not more than one thousand dollars ($1000.00). C. Each and every day during which such illegal location, erection and/or construction may be deemed a separate offense. Section 7. Violations - Remedies In case any building is or is proposed to be located, erected, constructed, reconstructed, enlarged, changed, maintained, or used, or any land is or is proposed to be used in violation of these Zoning Regulations or any amendment or supplement thereto, the Planning & Zoning Administrator, or any adjacent or neighboring property owner who would be specially damaged by such violation, in addition to other remedies provided by law, may institute injunction, mandamus, abatement, or any other appropriate action, actions, proceeding or proceedings to prevent, enjoin, abate or remove such unlawful location, erection, construction, reconstruction, enlargement, change, maintenance or use. Motion/Vote - Approve the Amended Zoning Regulations for the County Eastern Commissioner Tom Huffmade a motion to approve the amended zoning regulations for Christian County, effective January 1„2011. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Court Order - 12-9-10-01 - Adoption of Amended Zoning Regulations ORDER NO. 12-9-10-01 ORDER of the CHRISTIAN COUNTY COMMISSION OZARK, MISSOURI DATE: December 9,2010 r SUBJECT: Adoption of Amendments to the Zoning Regulations for Christian County, Missouri WHEREAS, Christian County, Missouri desires to coordinate physical development in accordance with its present and future needs; so as to conserve the natural resources of the County, to insure efficient expenditure of public funds and to promote the health, safely, convenience, prosperity and general welfare of its inhabitants; and December 09,2010 7 1 WHEREAS, the Planning and Zoning Commission has held public hearings in order to obtain public input concerning amendments to the Zoning Regulations for Christian County, Missouri, in accordance with the requirements of Section 64.670 of the Missouri Revised Statutes; and WHEREAS, the Christian County Planning and Zoning Commission has recommended the amendments to the Zoning Regulations for Christian County, Missouri; and NOW, THEREFORE, on this 9th day of December, 2010, at a duly called meeting of the Christian County Commission, having received the report and recommendation of the Planning and Zoning Commission and, after public notice, and in open session, upon motion made by Commissioner Tom Huff, seconded by Commissioner Bill Barnett, and concurred by Presiding Commission Grubaugh, the Christian County Commission did vote unanimously to amend the Zoning Regulations for Christian County, Missouri, pursuant to the provisions of Chapter 64.510 through 64.695 of the Revised Statutes of Missouri. IT IS HEREBY ORDERED that the Zoning Regulations for Christian County, Missouri, are hereby amended. The following Articles and Sections of the Zoning Regulations have been amended as per the attached handout: Article 2, Section 2 Definition - "Guest House, Manufactured Home Park", 'Manufactured Home Subdivision" Article 3, Section 2 Quick Reference to Area Measurements by Zoning District Article 4, Section 10 Accessory Buildings and Uses Artide 9 Manufactured Homes and Mobile Homes Article 31, Section 1 A-1 Agriculture District Article 34, Section 2 Mil-1 Manufactured Home (Mobile Home) Park Subdivision District Article 51, Section 6 Procedures Upon Discovery of Violations lT IS FURTHER ORDERED that the amendments to the Zoning Regulations for Christian County, Missouri shall become effective on 1st day of January, 2011, and a copy of this Order shall be filed in the office of tile County Clerk before 5:00 p.m. this date. Done this 9th day of December, 2010, at Ten 0'clock a.m. CHRISTIAN COUNTY COMMISSION Yes John Grubaugh j Dated: Presiding Commissioner Yes Tom Huff Dated: Commissioner, Eastern District i Yes Bill Barnett Dated: Commissioner, Western District ATTEST: 1 Kay Brown County Clerk 23385-000\383506.doc ; 11:00 a.m. County Auditor Sam Yarnell Re: Budget Study Session December 09,2010 , 8 k The meeting was attended by Commission Secretary Julia Maples, Brent Young and Scott Grider from Common 2 Road District, Lou Lapaglia and Captain Brian Cathey. The County Commission met with County Auditor Sam Yamell to review the 2011 budget. The following budgets were reviewed: Sheriff, Assessment, Public Defender, and Building Bond. There was also discussion about paid holiday time. COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN October Term, 2011 In the Christian County Commission of said County, on the 7th day of December 2010, the following among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sumn of$ 316,167.47 from the County Revenue Sales Tax Fund to the following: ' ROAD DISTRICTS COMMON ROAD # 1 $ 97,948.68 COMMON ROAD #2 $ 96,083.30 BILLINGS SPECIAL $ 34,051.24 GARRISON SPECIAL $ 7,018.92 OZARK SPECIAL $ 27,506.57 SELMORE SPECIAL $ 10,876.16 S. SPARTA SPECIAL $ 3,319.76 STONESHIRE SPECIAL $ 1,928.62 CITIES CITY OF BILLINGS $ 3,762.39 CITY OF CLEVER $ 2,244.79 CITY OF FREMONT HILLS $ 1,138.20 CITY OF NIXA $ 13,911.37 CITY OF OZARK $ 14,701.79 CITY OF SPARTA $ 1,675.68 nures ct ' 0 Grubaugh/Presioing Comhilssioner-1 December 09,2010 9 i. Christian County Commission December 13,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on December 13,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. Chief Deputy Norma Ryan is taking the minutes. 9:00 a.m. Bid Opening Re: Comprehensive & Liability Insurance The meeting was attended by Commission Secretaiy Julia Maples,Greg Connell, Sharon Whitehill- Gray, Lou Lapaglia, and Keith Rollings. The County Commission opened bids for the County's comprehensive & liability insurance from the following companies: Connell Insurance - $107,884.00 with 25,000 deductible. Rollings Insurance Agency- $180,346.00 with 10,000 deductible. The Commission will take them under review and make a decision at a later date. 10:00 a.m. Interview for Board Appoinment with John Torgerson Re: Planning & Zoning Board - Linden District The meeting was attended by Commission Secretary Julia Maples. The Commission interviewed John Torgerson to serve on the County's Planning and Zoning Board for the Linden District. Motion/Vote - appoint John Torgeson to the Planning & Zoning Board Eastern Commissioner Tom Huff made a motion to apoint John Torgeson to the Planning & Zoning board. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). His term will expire 1281/2011. 10:15 a.m. Sheriff Joey Kyle Re: Fuel for County Cars Discussion The meeting was attended by Commission Secretary Julia Maptes, Lou Lapaglia, Allen Moss, Donna Osborn. The County Commission met with Joey Kyle to review the fuel purchases ofthe County's vehicles. Phillips 66 through Fast n Friendly offers the Wright card. There is a discount of 1.5cents to 2.5cents per gallon per month.He wants the Commission to take over checking into. Works anywhere the wright card works. The more usage, the higher the discount. John advised the Sheriff to continue to check into. 10:30 a.m. Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Marian Matthews, David Stokely, Lou Lapaglia, Jim Kyle, . The County Commission and County Auditor Sam Yarnell reviewed the 2011 County budget. Riverside FEMA grant was left off. All revenue will go into county fund. It's all a wash. David Stokely spoke with Commission and Lou regarding the budget for the Assessor office.The main focus is on cutting two employees. David has ask for some time to determine what he actually needs to run his office. The ratio is 1/6. the normal is 1/3. Lou said they can give him 30-60 days to make a decision. David said that him cutting the employees does not hurt the county funds or save the county any money. Lou will abide by the agreement signed for the two year. David has his year to sce how things work. Tom, Lou, Bill signed the December 13,2010 1 t Pr4 1 4 adjusted budget of putting the two people back in the assessor budget 11:30 a.m. Dave Wilcox of Century Link Re: Phone System Discussion The meeting was attended by Commission Secretary Julia Maples, Ted Nichols, Lou Lapaglia The County Commission met with Dave Wilcox to discuss the phone system for the historic courthouse. What he is presenting is a state contract for phone system of $28,743.62. Voice mail, auto attendant, digital phones, expandable to grow with system, user friendly. This is $13,000 less than retail pricing. The savings on the monthly phone bills will be $590.00 per month. Implementation will be getting the inventory and installation is not an issue for them. There is flexability as to when it is all installid. The collector, recorder are paying for their portions and need them to pay for them this year. Does the commission want to approve this tentatively until County counsel reviews the contract. Nortel is the best phone on the system that you get at Centurytel. They will still be good 7-10 years down the road. How much down time is there from current system to the new system? No down time, it is done after hours. Motion/Vote - Proceed With the Purchase of CenturyteI Phone System Eastern Commissioner Tom Huffmade a motion to proceed with the purchase of the phone system from Centurytel upon approval ofthe contract by County Counselor, John Housley. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). res Q B augntiasieing Cbffimifiner t December 13,2010 2 44 *45 Christian County Commission December 16,2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:15 a.m. on December 16,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:15 a.m. PC Net Re: Signing of Pulse Premium Contracts The meeting was attended by Commission Secretary Julia Maples. Presiding Commissioner John Grubaugh and Eastern Commissioner Tom Huff and Recorder of Deeds Roy Meadows signed the contract with PC Net for the Pulse Premium contract for computer services. Western Commissioner Bill Barnett did not sign the contract. The contract was attested by County Clerk Kay Brown. 9:30 a.m. Bid Opening- County Clerk Kay Brown Re: Electronic Poll Books The meeting was attended by Commission Secretary Julia Maples The County Commission opened bids for an electronic book for the county Clerk The Clerk will review the bids and reschedule a meeting for Monday for a decision. 10:00 a.m. Bid Opening Re: Salt for County Roads The meeting was attended by Commission Secretary Julia Maples. The County Commission opened salt bids for the County Road Department from the following companies: North American Salt Company - no bid Independent Salt Company - no bid Bingham Salt $ 80.00 per ton for delivery within 5 days ofbeing called. This price is secure through April 2012. Motion/Vote - Accept the Salt Bid for the County Road Departments Eastern Commissioner Tom Huff made a motion to accept the Bingham salt bid for $ 80.00 per ton. This price is effective through April 2012. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Accept the Minutes From November 1 through December 6, 2010 Western Commissioner Bill Barnett made a motion to accept the minutes from November 1 through December 6,2010. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Tom Huff was present for the meeting by phone. Sigl}*tues Johrt@.lbauOf*rhld;Ri' December 16,2010 1 t4 '22 Christian County Commission December 20, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at9:00 a.m. on December 20,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening Re: Excess Vehicles The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett opened bids for county excess vehicles from the following: Mike Mitchell bid: $ 255.00 1998 Ford Expedition VIN: IFMPUISL6WLB13879 $ 110.00 2002 Ford Crown Victoria VIN: 2FAFP71W82X129664 $ 110.00 2002 Ford Crown Victoria VIN: 2FAFP71W42X122114 $ 110.00 2004 Ford Crown yictoria VIN: 2FAHP71WX4X106575 Ronny McCaffie $ 276.00 1998 Ford Expedition VIN: 1FMPUISL6WLB13879 $ 128.21 2002 Ford Crown Victoria VIN: 2FAFP71W82X129664 $ 128.21 2002 Ford Crown Victoria VIN: 2FAFP71W42X122114 $ 128.21 2004 Ford Crown Victoria VIN: 2FAHP71WX4X106575 Austin Childers $ 501.00 2002 Ford Crown Victoria VIN: 2FAFP71W42X122114 Bill Phelps did not bid on the 1998 Ford Expedition or the 2004 Ford Crown Victoria $ 700.00 2002 Ford Crown Victoria VIN: 2FAFP71W82X129664 $ 900.00 2002 Ford Crown Victoria VIN: 2FAFP71W42X122114 Motion/Vote - Award 1998 Ford Expedition to Ronny McCaffie Western Commissioner Bill Barnett made a motion to award the 1998 Ford Expedition to Ronny McCaffie for $ 276.00. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh ('yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - Awardthe Two 2002 Ford Crown Victoria Vehicles to Bill Phelps Western Commissioner Bill Barnett made a motion to award Bill Phelps, the 2002 Ford Crown Victoria VIN: 2FAFP71W82X129664 for $ 700.00 and the 2002 Ford Crown Victoria VIN: 2FAFP71W42X122114 for $ 900.00. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - Award the 2004 Ford Crown Victoria to Mike Mitchell December 20, 2010 1 1 . Western Commissioner Bill Barnett made a motion to award the 2004 Ford Crown Victoria VIN: 2FAHP71WX4X106575, to Mike Mitchell for $ 110.00. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Ordinance - 12-20-10-01 - Right-of-Way Warranty Deed for North Marshfield Road -The Commission approved and signed the Right-of-Way Warranty Deed for North Marshfield Road to transfer additional right-of-way aIong North Marshfield Road to the Common 1 Road District.The Grantor is Fair Grove Properties, Inc., a Missouri Corporation. The Vice President of Fair Grove Properties, Felicia Metivier, signed the deed. The deed was attested and signed by County Clerk, Kay Brown. 9:30 a.m Bid Decision County CIerk Re: Electronic Poll Books The meeting was attended by Commission Secretaty Julia Maples and Mike Robertson. The County Commission reviewed and compared the Electronic Poll Book bids that were opened on Thursday, December 16,2010, with the County Clerk Kay Brown. The County Clerk recommended that the bid go to VOTEC because ofthe annual software license cost. Motion/Vote - Award Electronic Poll Books to VOTEC Western Commissioner Bill Barnett made a motion to award the Electronic Poll Books to VOTEC John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Motion/Vote - Approve the Minutes for December 9, 13, and 16th, 2010 Western Commissioner Bill Barnett made a motion to approve the minutes for December 9, 13,16, 2010. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - Reissue 2004 Crown Victoria to Ronnie McHaffie Western Commissioner Bill Barnett made a motion to void the previous award of the 2004 Crown Victoria to Mike Mitchell and award the vehicle to Ronnie HcHaffie for$ 128.21 noting an error that came to the Commission's attention. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bili Barnett (Yes), Tom Huff(Absent). iatures ef December 20,2010 I A* 9· ¥l K # A 1: Christian County Commission December 23, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:45 a.m. on December 23, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Absent. Chief Deputy County Clerk Norma Ryan is taking the minutes. 9:45 a.m. Centurylink Re: Phone System Agreement Signing The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia, Sharon Bishop and Keith Rollings and Jim Bresee. ' Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett signed the agreement with Centurylink for a new phone system for the courthouse. 10:00 a.m. Bid Decision Re: Comprehensive & Liability Insurance The meeting was attended by Commission Secretary Julia Maples, Sharon Bishop, Keith Rollings, Lou Lapaglia, Jim Bresee, and Greg Connell. Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett reviewed and discussed the bids for the comprehensive and liability insurance from Rollings Insurance and Connell Insurance. Motion/Vote - Accept the bid from Connell Insurance for Comprehensive and Liability Insurance Eastern Commissioner Tom Huff made a motion to accept the bid from Connell Insurance for Comprehensive and Liability Insurance. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Tom made the motion by telephone. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY October Term, 2010 In the Christian County Commission of said County, on the 22nd day of December 2010, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF$ 112,088.57 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16.813.29 ROAD DISTRICTS COMMON ROAD #1 $ 33,479.72 COMMON ROAD #2 $ 32,850.92 BILLINGS SPECIAL $ 11,633.11 GARRISON SPECIAL $ 2,400.94 December 23,2010 1 t 44 OZARK SPECIAL $ 9,403.67 SELMORE SPECIAL $ 3,715.74 S. SPARTA SPECIAL $ 1,133.78 STONESHIRE SPECIAL $ 657.40 No Meetings December 27, 2010 The County Commission have no scheduled meetings for Monday, December 27, 2010. STMIres m 16hh/Gnibaugh/PiUsiding Commissner December 23,2010 l Christian County Commission December 27, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at on December 27, 2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. Motion/Vote - Approve the December 20th and December 23rd, 2010 Minutes Western Commissioner Bill Barnett made a motion to approve the December 20th and 23rd minutes. John Grubaugh seconded the motipn. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). Signatures Joko/Grubaugh/Premaing¢6mmisditner December 27,2010 1 1 '0 V '6 1 h Christian County Commission December 30, 2010 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 8:30 a.m. on December 30,2010 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: Tom Huff, Absent. County Clerk Kay Brown is taking the minutes. 8:30 a.m. SheriffJoey Kyle Re: Inmate Health Care Extension Contract The meeting was attended by Commission Secretary Julia Maptes and Common 2 Road District Brent Young. Presiding Commissioner John Grubaugh signed the extension ofthe existing contract for the inmate health care contract until it is bid out and continues the existing contract. 8:45 a.m. Greg Connell - Connell Insruance Re: Sign Contract for Comprehensive Liability Insurance The meeting was attended by Commission Secretary Julia Maples, Lou Lapaglia, Common 2 Road District Brent Young and Recorder Roy Meadows. Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett signed the comprehensive liability insurance for the County with Connell Insurance. 11:00 a.m. Bid Opening Re: HVAC Renovation for Historical Courthouse The meeting was attended by Commission Secretary Julia Maples, Darrin Teaford of Mechanical Services, Inc. and Greg Crawford ofGreg Crawford Construction. Presiding Commissioner John Grubaugh, Senior Planner Todd Wiesehan and Tim Hamilton of Pond Creek Designs opened bids for the renovation of the heating and air condition renovation from the following companies: Proposal to test the equipment after it has been instatted: Tabco Testing and Balance Co. of the Ozarks, CLC - bid for HVAC testing and balancing $ 7,695.00 Mechanical Services, Inc. - bid bond present $ 337,000.00 - with additional soffiting as required by unexpected ceiling conditions $ 4.00 per square foot Greg Crawford Construction Company, Inc.- bid bond present $ 245,000.00 - additional soffiting as required by unexpected ceiling conditions $ 2.75 square foot The future Commission willireview the bids and make a decision later. 1 Motion/Vote - Approve the December 27, 2010 Minutes Western Commissioner Bill'Barnett made a motion to approve the December 27,2010 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). December 30,2010 1 1. 4 11 6 COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN October 2010 Term In the Christian County Commission ofsaid County, on the 29th day ofDecember 2010, the following among other proceedings, were had, viz: r The Treasurer is hereby ordered to transfer in the amount of$ 100,000.00, from Building Bond to the following: COLE (Leaving a zero balance) The Treasurer is hereby ordered to transfer in the amount of$ 5,000.00 from building bond to the following: COLE (Leaving a balance of$ 170,000.00) Sipapres nt. i 6%0Giub-24timmaifirng cdmmis e 1 f December 30,2010 2 i 3