Christian County Commission January 05,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 5,2009 at the County Commission Office. Attendance: John Grubaughl Present: Bill ' Barnett, Present: TomHuff, Present. County Clerk, Kay Brown is taking the minutes. 9:00 a.m. Attorney DAvid Api?leby Re: Vacate Bud Springs Road Those present for the meeting were Commission Secretary Julia Maples, Mike Robertson, and County Consultant Jim Bresee. The Commission met with David AppIeby to vacate Bud Springs Road. There are seVeral homes that are actually·built on Bud Springs Road that are in the Stoneshire Subdivision. A petition was signed by alt the residents asking that Bud Springs Road be vacated. Motion/Vote - Vacate Bud Springs Road Western Commissioner Bill Barnett made a motion to vacate Bud Spring Road. The Commissign signed the order. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). - Ordinance - 1-05-09-1 - Vacate Bud Springs Road 9:00 A.M. BEFORE THE COUNTY COMMISSION OF CHRISTIAN COUNTY, MISSOURI IN RE: Vacation of Bud Springs Road, an alleged public road ORDER VACATING PUBLIC ROAD Upon application duly filed, read, published, and re-read, all as required by RSMo, Section 228.110, the County Commission for Christian County, Missouri hereby orders the following described alleged public road shown as of Bud Springs Road on the final recorder plat of Stone shire First Addition, a Subdivision in said * Christian County to be vacated, to-wit All that part of "Bud Springs Road" as shown on the final recorded plat of Stone shire First Addition, a Subdivision in Christian County, Missouri. CHRISTIAN COUNTY COMMISSION 3 JOHN GRUBAUGH Presiding Commissioner TOM HUFF Eastern District Commissioner BILL BARNETT Western District Commissioner 10:00 a.m. Sheriff Joey Kyle Re: Bid-Repair & Maintenance Commission Secretary, Julia Maples was present for the meeting. The Commission met with Sheriff Joey Kyle to review the bids for repair and maintenance ofthe county vehicles. The Sheriffmade a recommendation to have Ozark Tire provide oil changes, oil filters, brakes and brake systems. All other maintenance including the 30,000 mile maintenance, tires, tire mount, repair and rotation oftires, car batteries and computer diagnostics be awarded to Campbell Ford. January 05, 2009 1 1 1 t Cli 14?. fl 4 84 k Motion/Vote - Award the County Vehicle Repair and Maintenance Eastern Commissioner Tom Huffmade a motion to accept the Sheriff's recommendation for the repair and maintenance of the county vehicles. The oil changes, oil filters, brakes and brake systems will be awarded tc Ozark Tire. All other maintenance and repairs will be awarded to Campbell Ford. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 2:00 p.m. (Off Site) Greene County Commission Office Re: Discussion of Mutual Interest The Commission attended a meeting in Springfield with the Greene County Commissioners to discuss mutual interest. t°3 Grubauglil6€Rling Commis#ner January 05,2009 2 Christian County Commission January 08,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 8,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County CIerk, Kay Brown is taking the minutes. 9:00 a.m. City of Highlandville Re: Road Maintenance Those present fbr the meeting were Commission Secretary Cindi Childress, Common I Road District Supervisor Allen Moss, and Common 2 Road District Supervisor Brent Young. Presiding Commissioner Grubaugh read a letter from the City ofHighlandville requesting that the City of Highlandville acquire the road maintenance within the city limits. The folIowing letter was address to Bill Barnett of the Christian County Commission. "Dear Bill, The City of Highlandville has decided to take over the City road maintenance beginning January 2009. Our last CART payment to Christian County will be in January 2009 for December 2008 road maintenance. If you have any questions, please don't hesitate to call. Sincerely, Stuart R. Baker Mayor" Motion/Vote - City of Highland Road Maintenance Western Commissioner Bill Barnett made a motion to accept the request ofthe City of HighlandvilIe to maintain the roads within the Highlandville city limits. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-08-09-01 - Right-of-Way Warranty Deed for Green Valley Road 9:15 a.m. The Commission signed and approved the Right-of-Way Warranty Deed for Green Valley Road to transfer additional right-of-way along Green Valley Road to the Common 2 Road District. The grantors are James Hedgpeth and Patsy Hedgpeth. The County Clerk, Kay Brown attested the signing. Motion/Vote - Approve the Minutes for December 18, 22, 29, 2008 and January 5th, 2009 Western Commissioner Bill Barnett made a motion to approve December 18, 22, 29, and January 5. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Kelly Vaught -- Coastal Energy Re: OiI for County Roads Those present for the meeting were Scott Grant of Fuel Marketing Corporation, Common 1 Road District Supervisor Allen Moss, Common 2 Road District Supervisor Brent Young and County Consultant Jim Bresee. The Commission met with Kelly Vaught to discuss oil for county roads from Coastal Energy. Mr. Vaught offered different options for bidding the road oil for the county that would give the county the best prices. January 08,2009 1 He suggested the county go out for bid in February and to consider including the special road districts in the process. Mr. Vaught also suggested the haulers have a performance bond submitted. Mr. Vaught gave several options on ways to bid chip and seal and hot mix. Western Commission Bill Barnett suggested that letters be sent to the road districts to inquire ifthey would like to participate in the bid. Scott Grant from Fuel Marketing Corporation discussed buying diesel in larger tanks for Common 1 and Common 2 Road Districts. According to Mr. Grant, by purchasing a larger volume ofdiesel the cost for fuel could decrease as much as 15 to 20 cents per gallon. The Commission asked Kelly Vaught and Scott Grant to come to another meeting to provide more information. COURT ORDER STATE OF MISSOURI } SS COUNTY OF CHRISTIAN January Term, 2009 In the Christian County Commission of said County, on the 7th, day of January 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 288,779.94 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRTCTS COMMON ROAD #1 $ 89,464.03 COMMON ROAD #2 $ 87,760.22 BILLINGS SPECIAL $ 31,101.60 GARRISON SPECIAL $ 6,410.91 OZARK SPECIAL $ 25,123.85 SELMORE SPECIAL $ 9,934.03 S. SPARTA SPECIAL $ 3,032.19 STONESHIRE SPECIAL $ 1,761.56 CITIES - C I CITY OF BILLINGS $ 3,436.48 CITY OF CLEVER $ 2,050.34 4 CITY OF FREMONT HILLS $ 1,039.61 CITY OF NIa · • $ 12,706.32 CITY OF OZARK $ 13,428.27 CITY OF SPARTA $ 1,530.53 Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 1:30 a.m. to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Those present for the meeting were County Counselor John Housley and County Consultant Jim Bresee and Building Code Administrator Sam Proffer. January 08,2009 2 1- 1 6 /4-../*r d Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 3:45 p.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No decisions were made. JoMAT ruEugn/Pr sidi ' 65M s 23r T January 08,2009 3 L Christian County Commission January 12, 2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on January 12,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking minutes. 8:45 a.m. Recycling Re: Emergency Heater Purchase Those present for the meeting were Commission Secretary Cindi Childress, Nixa Fire Department Ranee Duffy, E-911 Board Member Udell Mentola, Chamber of Commerce President, Sharon WhitehilI-Gray, Nixa Fire Board, Bob Rubino, Public Administrator Ken Davis, Nixa Police ChiefJames Bacon, Cox Paramedie David Toner, Chris Cluck with the Christian County Headliner. The Commission purchased a heater in an emergency for the Recycling Department. The Recycling Department furnace caught on fire over tIle holidays and due to the cold temperatures the old furnace was traded for a new one. The purchase price for the new unit was $ 6,450.00. The furnace was requisitioned and signed offby the Commission. 9:00 a.m. If.-911 Ballot Proposal Those present for the meeting were Commission Secretary Cindi Childress, Nixa Fire Department Rance Duffy, Nell Mentola, Chamber ofCommerce President, Sharon Whitehill-Gray, Nixa Fire Board, Bob Rubino, Public Administrator Ken Davis, Dennis Reynolds, Sheriff Joey Kyle, Nixa Police Chief Bacon, David Toner from Cox Paramedic, Springfield Newsleader Tara Muck, Ozark City Administrator Steve Childers, Ozark Mayor Don Watts and Ozark Police ChiefLyle Hodges. The Commission met with representatives from the E-911 Committee to discuss placing a one-quarter cent sales tax on the April ballot. This sales tax would replace the existing landline surcharge which taxpayers are currently paying. According to Mr. Duffy, this tax is needed to relieve the funding problems in the Nixa E-911 and the Christian County E-911 Departments. The Committee requested of the Commission that the one-quarter cent sales tax be placed on the April Ballot. The Commission agreed to place the tax on the ballot. Mr. Duffy presented the Commission a copy ofthe Greene County April 3,2007 ballot language that Greene County used for the election. 3' Motion/Vote - Emergency-911 One Quarter Cent Sales Tax Ballot Proposal Western Commissioner Bill Barnett made a motion to put a one quarter cent sales tax on the April ballot ibr Christian County and Nixa Emergency 911 Departments. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote 10:00 a.m. Scott Grant Re: Information on Diesel Fuel Prices Those present for the meeting were Common Road District 1 Supervisor Allen Moss, Commission Secretary Cindi Childress. The Commission met with Scott Grant of Fuel Marketing Corporation to discuss onsite bulk storage of Diesel Fuel for Common 1 and Common 2 Road Districts. Mr. Grant presented a fuel price comparison chart from 11/26/08 through 1/9/09. The prices include the rack price, present price and the FMC price. According to Mr. Grant, the advantages of purchasing diesel fuel in bulk are as follows: January 12, 2009 1 1 f - 1. A better ability of fuel cost control 2. Lower fuel cost by buying in bulk (average margin 9 to 12 cents) 3. Ability to monitor fueling of equipment (card system and or key pad input) 4. The ability to estimate the cost of a particular project by knowing the cost of fuel. 5. The ability to monitor rack price. Mr. Grant will provide the Commission a firm cost analysis for Common 1 and Common 2 Road Districts. He will also provide a quote for a lease purchase and a three year buyout program for the tanks, dispensers, pumps and fuel controller. 11:00 a.m. Kelly Vaught Re: Information on Oil Prices Those present for the meeting Commission Secretary Cindi Childress, Common 1 Road District Supervisor, Allen Moss, Kelly Vaught of Coastal Energy, Scott Grant of Fuel Marketing Corporation and Donna Osborn, Christian County Headliner. The Commission met with Kelly Vaught to discuss the bidding process for road oil for Common 1 and Common 2 Road Districts and for all the Special Road Districts. Mr. Vaught requested the name ofeach road district, the amount ofhighway miles, and the length ofthe yoad for each district. Mr. Vaught will provide a form which will include the road names, -length ofthe roads and the number ofhighway miles. The roads will be figured at an 18 foot averge width for resurfacing. By doing the bidding in this format the county road districts · would have the oil price secured and ifthe price falls the price to the county would reflect the change. Mr. Vaught will provide the form to the Commission by next Thursday and , suggested the bid go out early March. The Commission will inquire ofthe Special Road LDistricts if they would like to participate in the bid. 11 - 1:00 p.m. (Off-Site) OACAC (Ozark Branch) Re: Board Metting The Commission met with OACAC Board at the Ozark Branch Office Sigratres A A A Jo £ r666684tpm,rmrssio r January 12,2009 2 Ad , 4 Christian County Commission January 15, 2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on January 15,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: TomHuff, Present. County Clerk Kay Brown taking the minutes. 8:45 a.m. Todd Wiesenhan, Planning and Zoning Re: Funding Proposal Comp Plan Those present for the meeting were Commission Secretary Julia MapIes, Resource Management Administrator Jim Bresee, Charles Iglio of Gloves and More and Chris Cluck with the Christian County Headliner. The Commission met with Todd Wiesenhan, Senior Planner ofthe Planning and Zoning Department to discuss a funding proposal for the continued work on the County's Comprehensive Plan. Mr. Wiesenhan requested an intern from the Planning and Development Department of SMSU to assist with the field work for approximately twenty hours a week for $ 2,240.00 for this project. Mr. Wiesenhan also requested an assistant for the transportation portion of the plan for a cost of $ 1,200.00. The total service cost is $ 3,440.00. Presiding Commissioner Grubaugh stated that the Planning and Zoning Department had the funds available in their budget to cover the cost ofthe two assistants. 9:00 a.m. Todd Wiesenhan - Planning and Zoning Committee Substitute Those present for the meeting were Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee, Charles Iglio of Gloves and More and Chris Cluck with the Christian County Headliner. The Commission met with Todd Wiesenhan to discuss appointing him as a substitute for the Tactical Advisory Committee for Eastern Commissioner Tom Huff. A letter was sent to Mr. Dan Rudge ofthe Ozark Transportation Organization to inform him that Todd Wiesenhan will be the designated substitute to the Tactical Advisory Committee. Motion/Vote - Appoint Todd Wiesenhan as Substitute to Tactical Advisory Committee Eastern Commissioner Tom Huffmade a motion to appoint Todd Wiesenhan as the substitute to the Tactical Advisory Committee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:15 a.m. Charles IgIio - Gloves & More Re: Vendor Proposal Those present for the meeting Commission Secretary Julia Maples Jim Bresee Resource Management. The Commission met with Charles Iglio of Gloves & More. Mr. Iglio presented a catalog and discussed pricing for rain wear for the Sheriff's Department. He also can provide the following products: coffee, safet> equipment, latex gloves, safety vests, helmets, work gloves, fire extinguishers, paper product and various flashlights. The Commissioners recommended that he present this information to the Common 1 and Common 2 Road District Supervisors. January 15,2009 1 .,2.%, 4, 4 2 Ordinance - 1-15-09-01 - Right-of-Way Warranty Deed- Cedar Dale Lane 10:00 a.m. The Commission approved and signed the Right-of-Way Warranty Deed for Cedar Dale Lane to transfer additional right-of-way along Cedar Dale Lane to Selmore Special Road District. The grantor is the McGinnis Properties, LLC. The McGinnis Properties Trustee's, Garen D. McGinnis and Saundra J. McGinnis signed the deed. County Clerk Kay Brown attested the signing. Motion/Vote - 10:15 a.m. Accept All Contractors for Loader and Dozer Services Eastern Commissioner Tom Huffmade a motion to accept all hourly rates and equipment costs from all contractors for loader and dozer work for Common 1 and Common 2 Road Districts. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:30 Auditor Sam Yarnell Re:Budget 2009 Signing Those present for the meeting were Commision Secretary Julia Maples, Resource Manager Jim Bresee and Chris Cluck ofthe Christian County Headliner. The Commission met with Auditor Sam YarnelI for a final review of the budget. The Auditor made some recommendations to the Commission that the belt needs to be tighten on expenditures and personnel. According to Auditor Yamell, the budget will have to be supplemented by the county reserves and the county cannot continue in this vain. The Commission and the Auditor signed the budget and it was attested to by County Clerk, Kay Brown. The Auditor will provide a signed copy of the budget to County Clerk, the Assessor and the Commission. tures -dicto: v-_ bdug!,lemwilig commistfner January 15,2009 2 r 2.1 1! Christian County Commission January 22,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 22,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present.County Clerk, Kay Brown is taking the minutes 9:00 a.m. Mike Mitchell - Canyonwood Subdivision Re: Delaware Town Village Commission Secretaty Julia Maples, was present for the meeting. The Commission met with Mike and Linda Mitchell of Canyonwood Subdivision to discuss the Delaware Village to be placed on the 2009 April ballot. MOTION Western Commissioner Barnett made a motion to place the Delaware Town Village on the the April ballot. Eastern Commissioner Huff seconded the motion. The Commission opened the meeting for discussion. Mr. Mitchell speaking for the committee, had concerns that they were not ready for the April election and would like to postpone the election until November. After much discussion the Commission tabled the discussion until Monday, January 26th, 2009 at 9:00 a.m. WITHDRAW MOTION Western Commissioner Barnett withdrew his motion and the Eastern Commissioner Huff also withdrew his motion to place the issue on the ballot. The Commission would consult with County Counselor John Housley regarding the ballot . 10:00 a.m Alan Bates- Bates & Associates Re: Judicial Facility Expansion Those present for the meeting Circuit Clerk Rick Lamb Commission Secretary Julia Maples and Sheriff Kyle joined the meeting later. The Commission met with Alan Bates to discuss expansion ofthe Judicial Center. Mr. Bates presented plans for the expansion to the Judicial Center. Mr. Bates has been working with Circuit Clerk Rick Lamb to look at the expansion options to the Judicial Center. According to the Circuit Clerk, Christian County is first on the list of counties that the Supreme Court Budget Committee would like to have consolidated by January 31,2009. The Supreme Court Budget Committee has offered to give $ 30,000 towards the county's consolidation. Circuit Clerk Rick Lamb, provided a consolidation contract to Judge Orr, Judge Luna, and Judge Waters. Judge Orr and Judge Luna agreed to it and Judge Waters chose not to consolidate. The State ofMissouri has set a hiring freeze for all government jobs until June 30th, 2009. Circuit Clerk Rick Lamb suggested setting up a Building Committee composed of Judge Orr, Maintenance Director Darrell Flint and one Commissioner, to further investigate the possibilities ofthe Judicial Center expansion. There was discussion of including the jail in the expansion project as well as blocking off Second Street for future expansion. Mr. Bates will present a contract for the project up to design development. Motion/Vote - 11:00 a.m. Reschedule Right-of-Way Warranty Deed for Emerald Road Eastern Commissioner Tom Huffmade a motion to reschedule the signing ofthe Right -of-Way Warranty Deed for Emerald Road until Mr. Rick MilIer couId be present to sign off on the additional 10 foot January 22,2009 1 Ofte, 0-6 4 ¥ 1 .Al , 4. r easement along PearI Road. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-22-09-01 - Right-of-Way Warranty Deed for Naper Road 11:05 a.m. The Commission and the Billings Special Road District approved and signed the Right-of-Way Warranty Deed for Naper Road to transfer additional right-of-way along Naper Road to Billings Special Road District. The grantors are Mark and Teresa MaplesJ. McGinnis signed the deed. County Clerk, Kay Brown attested the signing. 2:00 p..m. Senior Services Board Re: Senior Services Tax Those present for the meeting were Commission Secretary Julia Maples, Tara Muck of the Springfield Newsleader, Charles Doan, Senior and Donna Osborn ofthe Christian County Headliner. The Commission met with Christian County Senior Citizen's Service Fund Chairman Robert Snook and Treasurer Keith Robinett, to discuss the Christian County Senior Citizens Service Fund levy. According to the Missouri State Auditor, on the April 2001 ballot the.05 cents levy for the Senior Citizen Service fund was incorrect. According to Mr. Robinette, the State Attorney General's Office and the State Auditor's office would be satisfied if the levy was place on the ballot again for voter approval. According to Mr. Robinette, the first year the levy was approved by the State Auditor without placing the levy on the ballot the levy would be .0005. Mr. Snook and Mr. Robinette agreed to place the issue on the ballot but would like to approve the ballot language. County Counselor John Housley will write the order and ballot language. Mr. Snook stated that the Christian County Senior Citizens Service Fund provides services that are critical for many seniors that have physical and vision impairments allowing them to live independently . The Christian County Senior Citizens Service Fund is a volunteer board that also work with OCAC and worked with the disaster debris pick up. Motion/Vote - Christian County Senior Citizens Service Fund Levy Placed on April Ballot Eastern Commissioner Tom Huffmade a motion to place the Christian County Senior Citizens Service Fund Levy on the 2009 April ballot at $0.05 cents. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 2:30 p.m. Josie-Great River Engineering Re: GIS Update Those present for the meeting were Commission Secretary Julia Maples, Todd Wiesenhan and Bob Atchley from the Planning and Zoning Department and Donna Osborn ofthe Christian County Headliner. The Commission met with Josie from Great River Engineering to have an update on the GIS. There are technical changes that are needed for the GIS. Josie suggested that PC Net be present for the meeting to discuss the technical changes that are needed. The Commission set a meeting with PC Net and Great River Engineering for Thursday, January 29th, 2009, at 11:00 a.m. to work out any technical concerns. COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY January Term, 2009 In the Christian County Commission of said County, on the 22nd day of January 2009, the following, among other proceedings, were had, viz: January 22,2009 2 $-4 A THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 98,244.69 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 14,736.70 ROAD DISTRICTS COMMON ROAD #1 $ 29,344.70 COMMON ROAD #2 $ 28,793.55 BILLINGS SPECIAL $ 10,196.33 GARRISON SPECIAL $ 2,104.40 OZARK SPECIAL $ 8,242.24 SELMORE SPECIAL $ 3,256.81 S. SPARTA SPECIAL $ 993.75 STONESHIRE SPECIAL $ 576.21 fig"tures rD /lopn Mu @fd*%&4Yrimi€ner U January 22,2009 3 Christian County Commission January 26,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 26,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Mike Mitchell Re: Delaware Town Village Those present for the meeting are Commission Secretary Cindi Childress, Resource Administrator Jim Bresee and Chris Cluck ofthe Christian County Headliner. The Commission met with Mike Mitchell to discuss placing the Delaware Town Village on the April 2009 ballot. The Commission received clarification from County Counselor John Housley that the petition states at the earliest possible time to be placed on the ballot. Presiding Commissioner Grubaugh stated that they are required to place it on the April 2009 ballot. Motion/Vote - Place the Delaware Town Village on the April Ballot Western Commissioner Bill Barnett made a motion to place the Delaware Town Village on the 2009 April the ballot. Tom Huff seconded the motion. The motion passed by vote: John Grulaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 1-26-09-01 - Right-of-Way Warranty Deed - Stewart Creek Road 9:45 a.m. -The Commission signed and approved the Right-of-Way Warranty Deed for Stewart Creek Road to transfer addmonal Right-of-Way to tile Common 1 Road District.The grantor is tvol Swearengin. The deed was signed by Attorney in Fact, Sandra Davis for Ivol Swearengin. The deed was attested to by County Clerk, Kay Brown. 10:00 a.m. Jeremy Hill of JMark Business Solutions, Inc. -- Re: IT Discussion The Commission Secretary Cindi Childress and Resource Manager Jim Bresee was present for the meeting. The Commission met with Jeremy Hill ofJMark Business Solutions, Inc., and SheriffKyle to discuss the computer technician services for the courthouse. JMark Business Solutions, Inc. provides computer technician services to the Sheriff's Department as well as many companies. Mr. Hill requested that his company have the opportunity submit a proposal for supplying services to all the county offices for a flat monthly fee based on the number of devices. Sia res Mllu,C., Jo n rubau / res Commis,ner Januazy 26,2009 1 Christian County Commission January 29,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 29,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Absent: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Meeting at Ozark Abstract - Real Estate Closing Ozark Abstract notified the Commission that the paperwork for the real estate closing was not complete and requested that the meeting be postponed until 2:00 p.m. today. Motion/Vote - Postpone the Real Estate Closing Eastern Commissioner Tom Huffmade a motion to postpone the real estate closing with Ozark Abstract till 2:00 pin. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). Postpone real estate closing ti!1 2:00 p.m. 9:30 a.m. P.C. net and Great River Engineering Re: G.I.S. System Those present for the meeting are Commission Secretary Julia Maples, Deputy Assessor Amy York , Senior Planner Todd Wiesenhan, Resource Manager Jim Bresee, ColIector Ted Nichols, Emergency Management Director Phil Amtower, and Donna Osborn Christian County Headliner. The Commission met with Steve Chedotte and Matt Koenig ofP.C. Net, and Josie Bock from Great River Engineering to discuss faster and more efficient usage ofthe GIS technology in the offices that need access . Josie, Matt and Steve will communicate with each other to form a workable solution and they will report back to the Commission on February 19th at 9:30 a.m. Motion/Vote - Approve the Minutes Eastern Commissioner Tom Huffmade a motion to approve the revised minutes for January 8,12,15,22, and 26,2009 Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Sgnatures 0 n 0 J H8476baugiFilPT*siding om i ionim January 29, 2009 1 {. 4 1 4 Christian County Commission February 02,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on Februaiy 2,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. 10:00 a.m. Bid Opening - Excess County Property Sale Those present for the meeting Commission Secretary Cindi Childress, Brian Orr of Great River Engineering, Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young. The Commission opened bids from Brad Cole and Keith Thornton for the following county surplus: 2004 Ford Crown Victoria Larson Model 509 Hi-Way Model 10 Super P Northstar Power Washer 2002 Motion/Vote - Award Bid to Brad Cole Eastern Commissioner Tom Huffmade a motion to award the bid to Brad Cole for the 2004 Ford Crown Victoria at the price of $ 349.00 the Hiway Model 10 Super P spreader for $ 164.00, and the power washer for $ 221.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Award Bid to Keith Thornton Western Commissioner Bill Barnett made a motion to award the bid to Keith Thornton for the Larson Model 509 Spreader for $ 123.00. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:15 a.m. Bid Opening Re: Road Oil Those present for the meeting were Commission Secretary Cindi Childress, Common 1 Road District Supervisor, Allen Moss. The Commission discussed postponing the bid opening due to a slight change in road oil specifications and to notify all companies to bid according to the revisions. Motion/Vote - Postponed the Road Oil Bid Opening Western Commissioner Bill Barnett made a motion to postpone the Road Oil Bid Opening to February 19th, 2009 at 9:00 a.m. due to a slight change in the specs giving all companies equal opportunity to give a proper bid. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the January 29,2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the revised January 29,2009, minutes. Bill February 02,2009 1 1 6 2- 16 ROAD DISTRICTS COMMON ROAD #1 $ 98,694.29 COMMON ROAD #2 $ 96,814.70 BILLINGS SPECIAL $ 34,310.44 GARRISON SPECIAL $ 7,072.35 OZARK SPECIAL $ 27,715.96 SELMORE SPECIAL $ 10,958.95 S. SPARTA SPECIAL $ 3,345.03 STONESHIRE SPECIAL $ 1,943.30 CITIES CITY OF BILLINGS $ 3,791.03 CITY OF CLEVER $ 2,261.88 CITY OF FREMONT HILLS $ 1,146.87 CITY OF NIXA $ 14,017.27 CITY OF OZARK $ 14,813.70 CITY OF SPARTA $ 1,688.44 €Dbraggh/Residi ommissier March 09,2009 3 64 project. After the project is completed, they would apply for another grant for phase 2. Ms. Garand requested a letter of support from the Commission endorsing the project with a partnership agreement with the Ozarks Center for Sustainable Solutions. She suggested data sharing within key departments such as the comp plan demographic data. Ms. Garand will provide the Commission a sample letter to be presented to the other entities for approval. 1:30 a.m. County Clerk Kay Brown -- Destruction of Records The Commission met with County Clerk Kay Brown for the destruction ofthe following records according to the Secretary of State Retention Schedule: * 2003 Payroll files GS 033- 5 yrs. and 2003 Time Sheets GS 028 - 3 yrs. * 2005 Accounts Payables GS008 - 3 yrs. * Board Appointment for various boards from 1985-2000 1 year after expiration * 2008 April Ballots, Oaths 115.493 - Non-Federal Elections -I yr. * Bridge Bids from April 1986 and April 1990 * January 1984 and February 1987 Federal Aid Highway Off-System Bridge Replacement Program * Bankruptcy Litigation for Cajun Electric Power Cooperative, Inc. (Debtor) November 8, 1996. GS 058 * 2000-2003 Real Estate Abatements * Collectors Monthly Statements for the following years: 1995-2006 Motion/Vote - 1:45 p.m. Award County Office Supplies Western Commissioner Bill Barnett made a motion to award the county office supply bid to Springfield Office Supply and office holders would have the option of purchasing paper and supplies through Corporate Express. Corporate Express was awarded the state bid which is good through June 30,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - 2:00 p.m. Award GIS Server Eastern Commissioner Tom Huffmade a motion to award the GIS server to PC Net for a total cost of $ 11,279.00 including installation. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the March 5th, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the March 5,2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN January Term, 2009 In the Christian County Commission of said County, on the 9th, day ofMarch 2009, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 318,574.21 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: March 09,2009 2 hle efl Christian County Commission March 09,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 9,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking minutes. 9:00 a..m. OACAC Meeting The Commission met at the OACAC building located at 204 East Elm in Ozark for the regular scheduled meetmg. 10:00 Ty Drago with National Safety Consulting Re: Discussion of House BilI 1549 The meeting was attended by ChiefDeputy Norma Ryan, Chief Payroll Clerk Tom Lawson, Collector Ted Nichols, Commission Secretary Cindi Childress, Resource Management Administrator Jim Bresee, Emergency Management Director Phil Amtower and Treasurer Karen Matthews. The Commission had a phone discussion and computer presentation with Ty Drago with National Safety Consulting regarding House Bill 1549 and E-Verify. Mr. Drago's company provides services to assist the entities with HB 1549 compliance. House Bill 1549 *forbids hiring of illegal immigrants *applies to all public entities in Missouri * applies to all public funded projects in Missouri * applies to all general contractors, subcontractors and jobsite workers Countv's Responsibilites 1. assure contractors are aware of the 10 hour OSHA safety training requirements on all bid requests. The effective date of HB 1549 is August 28th 2009. (Ivan Schraeder suggests placing the information in all contracts now because they must be compliant 60 days prior to the effective date.) 2. Conduct on-site inspections to insure compliance randomly for general contractors and subs. 3. Research and document validity of safety training 4. Ensure documentation and record-keeping ofsafety training 5. Have general contractor and subs sign affidavits 6. Monitor projects for violations ofHB 1549 and impose penalities on contractors ($ 2,500 plus $ 100/ day/employee) 7. Train and oversee person in above duties and validate all the OSHA cards. 11:00 a.m. Michelle Garand with Community Partnership of the Ozarks Re: State of the Environment The meeting was attended by Commission Secretary Cindi Childress, Josh Bird and BitI Hermann from the Environmental Division ofthe Planning and Zoning Department and Resource Management Administrator Jim Bresee. The Commission met with Michelle Garand with the Community Partnership ofthe Ozarks and Doug Neidigh, REM Program Manager ofthe Ozarks Center for Sustainable Solutions to discuss the state of the environment. Ms. Garand discussed submitting a CARE grant application which would provide funding for an environmental assessment ofthe county. If awarded the grant, this would be a twelve to eighteen month March 09,2009 1 Christian County Commission March 05,2009 Convene . Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on March 5,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:45 a.m. Appointment to the Public Building Corporation Board Eastern Commissioner Tom Huffmade a motion to appoint John Mitchum to the Public Building Corporation Board to fulfill the unexpired term of Ray Stenz. The term expires August 2014. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Bid Opening for G.I.S. Server The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Steve Chedotte ofP.C Net, and Rick Robison ofPC Solutions. The Commission opened bids for a GIS server from the following companies: Worldwide Technologies $ 9,672.17 price includes the cost ofthe server and four hours of installation PC Net, Inc. $ 11,279.00 includes the cost ofthe server and installation Best Buty $ 12,518.61 includes the cost ofthe server and installation PC Solutions $ 14,359.50 includes the cost of a server and installation for a total server RAM of 64GB PC Solutions $ 9,209.50 includes the cost of a server and installation for a total server RAM of 16GB Motion/Vote - Approve the Minutes Western Commissioner Bill Barnett made a motion to approve the minutes for February 26,2009, and March 2,2009. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:00 a..m. Kelly Vaught RE: Chip and SeaI Specifications The meeting was attended by Commission Secretary Julia Maples and Resource Management Administrator Jim Bresee. The Commission met with Kelly Vaught to review road surface specifications that will be bid for the county road departments. Mg,rures A A A / / C Jb40 Grukutg,rd'o-fnritpoter March 05,2009 1 1 -a Christian County Commission March 02,2009 Convene , Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 2,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Public Building Corporation The Commission met with the Public Building Corporation. 10:30 a.m. Recycling - Job Positon Decision The meeting was attended by Treasurer Karen Matthews and Commission Secretary Cindi Childress. The Commission discussed job positions for the Recycling Department. Jim McPherson the Recycling Administrator retired on February 21,2009. The Commission have selected a new administrator and assistant for the Recycling Department. Motion/Vote - Hired Recycling Administrator and Assistant Western Commissioner Bill Barnett made a motion to hire Carl Anderson as the new Recycling Administrator at $ 12.50 per hour, with an effective date ofFebruary 24,2009. David Hammons will transfer from Common 1 Road Department to recycling at his current pay rate of $ 13.07 per hour, this change is effective February 24,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Silptat·es Jhn rubadgn/PresiElii@ CommissWitr - d March 02,2009 1 1 4,'• Building Inspections (Leaving a balance of $ 75,000.00) COURT ORDER STATE OF MISSOURI }SS. CHRISTIAN COUNTY January Term, 2009 In the Christian County Commission of said County, on the 23rd, day of February 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 93,699.69 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 14,054.95 ROAD DISTRICTS COMMON ROAD #1 $ 27,987.16 COMMON ROAD #2 $ 27,461.51 BILLINGS SPECIAL $ 9,724.62 GARRISON SPECIAL $ 2,007.05 OZARK SPECIAL $ 7,860.94 SELMORE SPECIAL $ 3,106.14 S. SPARTA SPECIAL $ 947.77 STONESHIRE SPECIAL $ 549.55 Si*res '4' 0 JoGmfiaugh 1 Commis er n February 26,2009 3 d kG Motion/Vote - Award the Bid for the Sale of County Road Graders Eastern Commissioner Tom Huffmade a motion to award the bid for the 850 Galion SN: G580061U203780 $ 27,027.00, to Gale Vaught and award the bid to Randy Rogers for the 850 Galion SN:G580010U201139 $ 15,555.55. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the Minutes for February 19, 23, 2009 Western Commissioner Bill Barnett made a motion to approved the minutes for February 19 and 23rd, 2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes), 11:00 a.m. Great River Engineering & Planning & Zoning RE: Discussion FIoodplain Response The meeting was attended by Commission Secretary Julia Maples. Common 2 Road District Supervisor Brent Young and Common 2 Road District Supervisor Allen Moss. The Commission met with Spencer Jones of Great River Engineering, Resource Management Administrator Jim Bresee and Planning and Zoning Acting Administrator Bob Atchley. Mr. Jones presented the Commission a response letter regarding the incorrect Floodplain maps. The letter will be sent to Senator Bond. There was discussion about the Highway 65 and Highway CC and Cheyenne Road projects. 1:30 p.m. Kelly Vaught - Discussion of Road Specifications for Bidding The meeting was attended by Commission Secretary Julia Maples, Common 1 Road District Supervisor Allen Moss and Common 2 Road District Supervisor Brent Young. The Commission met with Kelly Vaught to discuss the specifications for the county's road maintenance and pavement specificiations for public notice. Mr. Vaught presented an example of a road specification notice. The example presented places more responsiblity on the contractor and requires them to have a bid bond. The notice also included the requirement of proof of insurance. The County Special Road Districts will also provide the number ofmiles ofroad that will need to be paved. COURT ORDER STATE OF MISSOURI - } SS. COUNTY OF CHRISTIAN January, 2009 Term, In the Christian County Commission of said County, on the 25th, day of February 2009, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer in the amount of $ 150,000, from Building Bond Retirement to the following: - COLE (Leaving a balance of $ 750,000.00) The Treasurer is hereby ordered to transfer in the amount of $ 25,000.00, from General Revenue to the following: February 26,2009 2 t 9 14 1 Christian County Commission February 26,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 26,2009 at the County Commission Office. Attendance: Folm Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. Bid Opening -- Office Supplies The meeting was attended by Sharon Whitehill-Gray, and Charlene Gabbard from CB Laser. The Commission received three bids for office supplies from the following companies: CB Laser, Springfield Office Supply and Staples. The Commission will review the bids and make a decision at a later date. 10:00 a.m. Bid Opening - Truck and Tractor Tires The meeting was attended by Commission SecretaIy Julia Maples. Presiding Commissioner Grubaugh and Western Commissioner Bill Barnett opened bids for truck and tractor tires for the county from tile following companies: Schneider Tire Auto Repair, Ozarko Tire Centers Inc. and TCI Tire Centers. Motion/Vote - Award Bids for Tires and Service Western Commissioner Bill Barnett made a motion to award the bid to TCI for tires. For service all bids are accepted subject to availability. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh CYes), Bill Barnett (Yes), Tom Huff (Yes). 10:30 a.m. Bid Opening for Surplus Road Graders The meeting was attended by Commissin Secretary Cindi Chitdress. The Commission opened the following bids for the county's surplus road graders: Gale Vaught 850 Galion SN: G580061U203780 $ 27,027.00 for Common 2 850 Gation SN: G580010U201139 $ 9,000.00 for Common 1 Randy Rogers 850 Galion SN: G580010U201139 $ 15,555.55 for Common 1 Murphy Tactor and Equipment Company 850 Galion SN: G580061U203780 $ 20,501.00 for Common 2 850 Galion SN: G580010U201139 $ 14,501.00 for Common l Vaught & Company 850 Galion SN: G580061U203780 $ 20,180.00 for Common 2 850 Galion SN: G580010U201139 $ 15,180.00 for Common 1 February 26,2009 1 11...-62 11:00 a.m. Rick Freeman & Steve Davis of HMN Architects - Justice Center Discussion Those present for the meeting: Cindi Childress, Resource Management Administrator Jim Bresee and Donna Osborn of the Christian County Headliner News. The Commission met with Rick Freeman and Steve Davis of HMN Architects to discuss possible future expansion ofthe Justice Center. They indicated an interest ofbeing the architectural firm for any possible expansion or remodeling to the Judicial facility or jail. Si tures Jo n V February 23,2009 2 41•irk» Christian County Commission February 23,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m on February 23,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. County Clerk Kay Brown is taking the minutes. Motion/Vote - 8:45 a.m. Appointment to the Extension Council Western Commissioner Bill Barnett made a motion to appoint Eastern Commissioner Tom Huffto the Extension Council to serve as a representative of the Commission. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 02-23-09-01 - , k Right-of-Way Warranty Deed for Dairy Road 9:00 a.m.(The Commission signed and approved the Right-of-Way Warranty Deed for the transfer of right-of-way along Dilry Road to transfer to Common 2 Road District. The grantor is Connie Winslow. The deed was attested and signed by County Clerk, Kay Brown. 9:15 a.m. Contract for Road Graders for,County Road Districts Commission Secretary, Cindi Childress, was present for the meeting. Eastern Commissioner Tom Huffsigned a lease purchase contract for a 770-D road grader for $ 153,255.00 for Common 1 Road District. Western Commissioner Bill Barnett signed a lease purchase contract for a 770-D road grader for $ 155,315.00 for Common 2 Road District. The road graders were purchased through the state bid. 10:00 a.m. Bid Decision for Road Oil Those present for the meeting are: Commission Secretary Cindi Childress and David Dishman of Sem Materials Corporation. The Commission reviewed the bids for the county's road oil and discussed the prices and options from Sem Materials and Coastal Oil. The Commission favored Coastal Oil over the Sem Materials Corporation. Coastal Oil had the option of locking in an oil price on the high side ifthe oil prices were to increase. Also the special road districts may have the ability to pony on the county's bid. Motion/Vote - Award the County Road OiI Bid Eastern Commissioner Tom Huffmade a motion to award the bid to Coastal Oil for the County's Road Oil. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Approve the February 12th, 2009 Western Commissioner Bill Barnett made a motion to approve the minutes for February 12,2009. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). February 23,2009 1 342 9 Engineering. The Commission opened three bids from the following companies: Tri County Telephone total cost including installation $ 18,591.20 P.C. Net Incorporated total cost including installation $ 10,880.00 CenturyTel ofMissouri, LLC total cost including installation $ 13,074.81 The Commission will review all bids and make a decision at a later date. Motion/Vote - Award the Phone System Eastern Commissioner Tom Huffmade a motion to awarded the bid to PC Net for $ 8,640.00 for equipment and $2,240.00 for installation for a total cost of $ 10,880.00, for the phone system in the new Planning and Zoning and Building Inspections Departments. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 2:00 p.m. Great River Engineering-Roads & Bridges-Update FEMA Flood Plain The Commission met with Spencer Jones and David Jarvis from Great River Engineering, & Kevin Lowe, Olsen and Association, and Planning and Zoning Acting Administrator Bob Atchley. Spencer proposes a plan of action for the CC corridor. John Housley and Dawn Gardner have agreed upon a plan for agreement for MODOT and county. We need to accelerate the selection for engineering firms. Spencer requested that the project be with Great River Engineering to partner with Olsen as a 50/50 project. Spencer feels they offer the best team to benefit the county. John feels there needs to be some sort of contract to know what you get and what you are paying for Highway 65 & CC and intersection at Cheyenne Road and CC Highway to be funded through the stimulus money. Spencer will get the documentation ofwhy you don't need to bid these services. Spencer will prepare paperwork for Mr. Housley to approve. FEMA Flood Plain used the old maps to create the flood plains. Great River sent them the correct data and they did not change anything. Stacy from Senator Bond's office said to email or fax letter letting them know you are unhappy with FEMA. She will forward this to the appropriate party. Her fax number is 864-07519. Spencer Jones and Bob Atchley will have a letter for review at 11:00 a.m. next Thursday 2/26/09. ures 00 =04, CLAM44 Grubaugh/Presiding Com February 19, 2009 2 --1 1 - I. E ·S,r-ir+ 440 Christian County Commission February 19, 2009 Convene Presiding Commissioner John Grubaugh called the meeting of the County Commission to order at 9:00 a.m. on February 19,2009 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: TomHuff, Present.Norma Ryan taking the minutes. 9:00 a.m. Bid Opening for OiI for County Road Departments. The meeting was attended by Resource Management Administrator Jim Bresee, Kelly Vaught, Lance Fischer, and Greg Dishman. The Commission received two bids from Sem Materials Corporation and Coastal Energy Corporation. The Commission will review the bids and will make a decision on Monday, February 23rd, 2009 at 10:00 a.m. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 9:15 a.m. to discuss R.S.Mo.610.021 (17) Confidential or privileged communications between a public governmental body and its auditor.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 10:30 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No decisions were made. 9:30 a.m. Great River Engineering and PC Net-GIS follow up The meeting was attended by Deputy Assessor Amy York, Planning and Zoning acting Administrator Bob Atchley and Resource Management Administrator Jim Bresee. The Commission met with Josie Bock of Great River Engineering and Steve Chedotte of P .C. Net. The GIS server should be left here and another server placed next to the GIS server for P&Z to access. The pipe from Empire is not large enough to allow the server to go to underground. The server will cost approximately $ 5,000.00 to $ 6,000.00. Mr. Chedotte will furnish the county specs for a server bid and it will be advertised next week. 10:30 a.m. Clever High School and Jim Bresee Those present for the meeting are Resource Management Administrator Jim Bresee Donna Osborn ofthe Christian County Headliner. The Commission met with Jeremy Thompson from Clever High School. Clever High School has done a lot to go green and Presiding Commissioner Grubaugh presented Jeremy Thompson with a Certificate of Recognition for all their efforts. Josh Byrd will be available to assist with any needs. 1:30 p.m. Bid Opening - 202 W EIm Phone System Those present for the meeting were Commission Secretary Julia Maples Ted Johnson of Tri County Telephone, Steve Chedotte of PC Net, Dave Wilcock from Centurytel and David Jarvis of Great River February i9,2009 1 . i: 92 -'3£2@4 4 Motion/Vote - Approve the Minutes for February 2,9th, 2009 Eastern Commissioner Tom Huffmade a motion to approve the February 2 and the 9th 2009 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Accept the Bid for Sheriff's Patrol Cars Eastern Commissioner Tom Huffmade a motion to accept the bid from Government Fleet Sales as recommended by Sheriff Kyle . Sheriff Kyle' letter of recommendation stated that the cars offered by Government Fleet Sales are newer and have less miles than Dynamic Cars. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). *uresA p A \) /36hh Grubeognipresit;Pg %0mission( U February 12,2009 3 r \ Barnett (Yes), Tom Huff (Yes). 10:00 a.m. Tim Conklin -- Ozark Transportation Organization Re: Economic Stimulus Bill Those present for the meeting: Commission Secretary Cindi Childress, Jim Bresee Resource Management Administrator and Donna Osborn ofthe Christian County Headliner. The Commission met with Tim Conklin and Sara Edwards ofthe Ozark Transportation Organization to discuss the economic stimulus recovery act. Mr. Conklin said that 4% of the total stimulus package is targeted for highway infrastructure. Ms. Edwards distributed MODOT information ofthe estimated funding levels. The funds will be distributed to the State and it must be used within 6 months. After the state allocates the funds to MODOT it must be used within 90 days or the funds win return to the State. This stimulus funding does not require matching funds. However, the short time frame will require that the right ofway be purchased and the plan design prepared to apply for it. Mr. Bresee suggested using some ofthe funds to purchase additional right-of-way at CC and Cheyenne Road. 11:00 a.m. Dr. Bill Wheeler, Chadwick School Superintendent Re: Secure Rural School Funds , Those present for the meeting are Commission Secretaty Julia Maples, Treasurer Karen Matthews and Donna Osborn ofthe Christian County Headliner. The Commission met with Dr. Bill Wheeler, Superintendent of Chadwick School to discuss secure ruraI school funds. The bond proposal did not pass and the school district needs to find the matching 25% funds of $ 171,000.00. Dr. Wheeler inquired about the "payment in lieu oftaxes" and the federal stimulus money. He suggested that the money that is paid annualIy through the payment in lieu oftaxes could be allocated to school construction rather than road repairs. However, most counties use the payment in lieu of taxes for the road budget. He suggested freeing up money through a lease purchase agreement for $ 20,000.00 a year for a 10 year period . Presiding Commissioner Grubaugh stated that the county sales tax and CART fimds were down and that the county would have to adjust to the decrease in revenues. Dr. Wheeler stated that the FEMA grant time is running out and asked ifthe county would receive any extra Federal funds, ifyou would remember them. Tile Commission will take the information under advisement. 1:30 p.m. Office Holders Meeting Re: Budget Discussion Those present for the meeting: Judge Waters, Judge Luna, Auditor Sam Yamell, Collector Ted Nichols, Recorder Roy Meadows, Deputy Clerk Norma Ryan, SheriffKyle, Deputy Blanca Mallonee, Building Inspections Administrator Sam Proffer, Planning and Zoning Administrator Bob Atchley, E-911 Carol Franks, Coroner Arthur Adams, Treasurer Karen Matthews, Brian Cathy Chief Deputy, Public Administrator Ken Davis, Prosecutor Ron Cleek, Deputy Prosecutor Suzanne Frakes, Deputy Assessor Angie Trumble and Donna Osborn of the Christian County Headliner. The Commission met with the office holders to discuss the budget. The revenues are down in sales tax almost 11%. The Commission are taking a proactive approach to encourage office holders to be conservative with their budgets to protect the assets ofthe county. The Commission wanted everyone to be aware and save money anyway you can. They also encouraged the officeholders to keep comp hours at a minimum. Deputy Norma Ryan suggested to the officeholders that they consolidate the monthly bilIs to an annlial payment and to also look at getting their cell phones through a verizon. Western Commissioner Barnett encouraged everyone to buy local to increase the sales tax. February 12, 2009 2 460*116 I. Christian County Commission February 12, 2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on February 12,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 8:45 a.m. Bid Opening for Sheriff's Department Vehicles The Commission Secretary Julia MapIes was present for the meeting. The Commission opened two bids for vehicles for the Sheriff's Department from the following companies: Government FIeet Sales submitted a bid for 6 cars for a total cost of 53,995.00 without specialized equipment. The specialized equipment would be an additional $ 3,000.00 Dynamic Cars of Republic Missouri provided a bid for 5 cars for a total cost of $ 40,250. The Commission will refer the bids to the Sheriff for review and the Sheriff will make a recommendation to the Commission. The Commission discussed continuing the meeting. Motion/Vote - Continue the 8:45 a.m. Meeting Western Commissioner Bill Barnett made a motion to continue the 8:45 a.m. meeting till 2:30 p.m. today. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Lyon Taylor - Locations Manager Re: Tabor Hollow Road Event Those present for the meeting; Commission Secretary Julia Maples, Resource Management Administrator Jim Bresee and Emergency Management Director Phil Amtower. The Commission met with Lyon Taylor to discuss the filming of a movie in the Oldfield area which would include Highway T and Highway H. He presented the proposed dates of filming and had safety concerns due to the traffic. Mr. Bresee suggested that he speak with Sheriff Kyle and the Missouri Department of Transportation for safety assistance. Closed Session Western Commissioner Bill Barnett made a motion to go into Closed Session at 9:30 a.m. to discuss R.S.Mo.610.021(17) Confidential or privileged communications between a public governmental body and its auditor.. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett CYes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 9:50 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill February 12,2009 1 4 & D COMMON ROAD #1 $ 72,843.11 COMMON ROAD #2 $ 71,455.84 BILLINGS SPECIAL $ 25,323.44 GARRISON SPECIAL $ 5,219.87 OZARK SPECIAL $ 20,456.26 SELMORE SPECIAL $ 8,088.45 S. SPARTA SPECIAL $ 2,468.86 STONESHIRE SPECIAL $ 1,434.29 CITIES CITY OF BILLINGS $ 2,798.04 CITY OF CLEVER $ 1,669.42 CITY OF FREMONT HILLS $ 846.47 CITY OF NIXA $ 10,345.70 CITY OF OZARK $ 10,933.52 CITY OF SPARTA $ 1,246.19 Sidnatures J b#nil'E£981tlil,gcommioner Febru 09,2009 3 i- €,-4 property would be an even exchange. Ordinance - 02-09-09-02 - Special Warranty Deed for Emerald Road 11:00 a.m. - Mr. Bresee signed and approved the Special Warranty Deed for Emerald Road as the "grantor" for the county to transfer additional righ6of-way along Emerald Road to Rick J. Miller and Leslie M. Miller. County Clerk Kay Brown signed and attested the deed. Ordinance - 02-09-09-03 - Right-of-Way Warranty Deed for Pearl Road 11:05 a.In. The Commission approved and signed the Right-of-Way Warranty Deed for Pearl Road for an additional 10 foot of right-of-way along Pearl Road to transfer to Commort 2 Road District The grantor is Rick J. Miller. County Clerk Kay Brown signed and attested the deed. 11:15 a.m. Reconvene the Meeting with Roger Richardson Those present for the meeting were Commission Secretary Cindi Childress, Roger Richardson, David Gardner, Resource Management Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan from Planning and Zoning, Steve Brown of Great River Engineering, Sheriff Joey Kyle, Bianca Mallonee and Donna Osborn ofthe Christian,County Headliner. The Commission returned Rom viewing the Riverwood Properties road and there was discussion over the variance of Riverwood Properties. Presiding Commissioner suggested that a decision be made so Roger would know when he leaves what he has to do to be compliant. Western Commissioner Bill Barnett affirmed the recommendations of Great River Engineering, that the variance be slightly cut in and that the slope ofthe road be to the West and that guard rails be installed. He also requested that the covenants state that the road may not be graded in the winter. Motion/Vote - Grant the Variance for Riverwood Properties With Recommendations Western Commissioner Bill Barnett made a motion to grant the variance for Riverwood Properties with the following changes: slope the roadto the West and maybe required to place guard rails along the east side of the road and have the subdivision covenants state that the road may not receive ice and snow removal in extreme conditions due to the slope of the hill. Tom Huffseconded the motion.·The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN Januaiy Term, 2009 In the Christian County Commission of said County, on the 6th, day ofFebruaiy 2009, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 235,129.46 FROM THE COUNTY REVENUE SALES TAX FUND TO THE FOLLOWING: ROAD DISTRICTS February 09,2009 2 C, Christian County Commission February 09,2009 Convene Presiding Commissioner JoIm Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on February 9,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking minutes. 8:45 a.m. Right-of-Way Re: Procedures for Buried Lines Those present for the meeting are Commission Secretary Julia Maples, David Gardner, Resource Management Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan of Planning and Zoning. The Commission met with Resource Management Administrator Jim Bresee to review the document for Road Right-of-Way and Road Crossing Procedures for Buried Lines for the county. Motion/Vote - Approve the Procedures for Buried Lines Eastern Commissioner Tom Huffmade a motion to approve the Road Right-of-Way and Road Crossing Procedures for Buried Lines for the county. BilI Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 02-09-09-01 - Road Right-of-Way and Road Crossing Procedures for Buried Unes The Commission'signed and approved the Road Right-of-Way and Road Crossing Procedures for Buried lines for the county. It was attested to by County Clerk Kay Brown. 9:00 a.m. Road Variance Re: Roger Richardson Riverwood Properties Those present for the meeting are Commission Secretary Julia Maples, Common 2 Road District Supervisor Brent Young, Steve Brown of Great River Engineering, David Gardner, Resource Manager Administrator Jim Bresee, Bob Atchley and Todd Wiesenhan of Planning and Zoning. The Commission met with Roger Richardson and David Gardner for a road variance for Riverwood Properties. Mr. Richardson would like to have approval for a road grade adjustment to the entrance of the Riverwood Properties subdivision. The Commission, Mr. Brown, Mr. Gardner, Mr. Richardson and the Planning and Zoning Staffreviewed the map and agreed to go to the site to review the proposed road vanance. Motion/Vote - Continue the Riverwood Road Variance Meeting tilI 11:15 a.m. Eastern Commissioner Tom Huffmade a motion to continue the meeting to 11:15 a.m. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Road Conveyances for Emerald and Pearl Roads Those present for·the meeting are Commission Secretary Cindi Childress, David Gardner and Roger Richardson. The Commission met with and Jim Bresee Ex-Officio Commissioner and Rick Miller to review the exchange ofright-ofway along Emerald Road for the right-of-way along Pearl Road. The transfer of February 09,2009 1 . 4 4 1 0 COMMON ROAD #1 $ 72,843.11 COMMON ROAD #2 $ 71,455.84 BILLINGS SPECIAL $ 25,323.44 GARRISON SPECIAL $ 5,219.87 OZARK SPECIAL $ 20,45626 SELMORE SPECIAL $ 8,088.45 S. SPARTA SPECIAL $ 2,468.86 STONESHIRE SPECIAL $ 1,434.29 CITIES CITY OF BILLINGS $ 2,798.04 CITY OF CLEVER $ 1,669.42 CITY OF FREMONT HILLS $ 846.47 CITY OF NIXA $ 10,345.70 CITY OF OZARK $ 10,933.52 CITY OF SPARTA $ 1,246.19 ;poner February 09,2009 3 e.,· e property would be an even exchange. Ordinance - 02-09-09-02 - Special Warranty Deed for Emerald Road 11:00 a.m. - Mr. Bresee signed and approved the Special Warranty Deed for Emerald Road as the "grantor" for the county to transfer additional righ6of-way along Emerald Road to Rick J. Miller and Leslie M. Miller. County Clerk Kay Brown signed and attested the deed. Ordinance - 02-09-09-03 - Right-of-Way Warranty Deed for Pearl Road 11:05 a.m. The Commission approved and signed the Right-of-Way Warranty Deed for Pearl Road for an additional 10 foot of right-of-way along Pearl Road to transfer to Common 2 Road District. The grantor is Rick J. Miller. County Clerk Kay Brown signed and attested the deed. 11:15 a.m. Reconvene the Meeting with Roger Richardson Those present for the meeting were Commission44 14, '1' Rob Muilenbere Excavating Hourly rate on following: Equipment size Track Loader/Dozer $ 70.00 939C Backhoe $ 62.50 420D ... extend a hoe Backhoe $ 62.50 420E ... extend a hoe Dump Truck $ 55.00 Tandem... 16 yd. bed Road Grader $ 60.00 12F Cat ... 12 ft. Blade Road Grader $ 60.00 104 H Gallion 12 ft. Blade Darrel of Mrotek Construction Inc. A. Excavators 1. John Deere 200 LC $ 120.00 per hour 2. John Deere 200LC w/Kent 22 Breaker $ 225.00 per hour 3. John Deere 230LC $ 130.00 per hour 4. Hitachi ZX50 $ 90.00 per hour B. Loaders 1. John Deere 644H wheel loader 4 cy. Bucket $ 115.00 per hour 2. John Deere 655C track loader 2 cy. Bucket $ 115.00 per hour 3. JCB 214 backhoe 4X4 $ 70.00 per hour C. Trucks 1. Peterbilt 330 dump truck 14 cy. $ 70.00 per hour 2. Peterbilt 379 dump truck 14 cy $ 70.00 per hour 3. John Deere 250 Rock truck $ 125.00 per hour 4. Peterbilt Semi Lowboy $ 95.00 per hour D. Grader 1. John Deere 772BH Grader $ 120.00 per hour E. Rollers 1. Dynapac 151 Sheefs Foot Roller $ 85.00 per hour 2. Dynapac 151 Smooth Roller $ 85.00 per hour F. Dozer 1. Liebherr 722 / 6 way Dozer 33,000 lbs $ 115.00 per hour 2. John Deere 850 Dozer $ 135.00 per hour Nelson Excavating -- Track Loader 943 $ 75.00 per hour Dump Truck 10 Cubic Yards $ 65.00 per hour Motion/Vote - Award the Loader and Dozer Work for County Roads Eastern Commissioner Tom Huffmade a motion to award the loader and dozer work for the County Roads as needed to the following companies: Fentey Excavating, L.L.C., GM Farms & Excavating, Rob Muilenburg Excavating, Darrell Mrotek Construction, Inc. and Nelson Excavating. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Ordinance - 12-21-09-01 - Righ6of-Way Warranty Deed for Badger Road - The Commission signed and approved the Right-of-Way Warranty Deed for Badger Road to transfer additional right-of-way along Badger Road to Common 1 Road District The Grantors are: Nedra Ann Barr and Rebecca Lou Cooper and Clon Clayton Applegate, of Christian County, Missouri, Morlyn Sue Casebolt, of Mesa County, Colorado, Curtis Keith Applegate, of Garfield County, Colorado, and Joe Wayne Applegate, of Detta County, Colorado.The deed was attested by County Clerk, Kay Brown. 9:30 a.m. Todd Wiesenhan, Planning & Zoinng Re: Energize MO Communities Grant Application Proposal The meeting was attended by Commission Secretary Cindy Childress, Common 2 Road District Supervisor Brent Young and Assistant Supervisor Scott Grider, and Common 1 Road District Assistant Supervisor December 21, 2009 2 *A=.4 Rusty Morrison. The Commission met with Planning and Zoning Administrator Bob Atchley and Senior Planner Todd Wiesenhan, and Jim Bresee Resource Management Administrator to inquire ifthe Commission would like the Planning and Zoning Department to pursue the Efficiency and Conservation Block Grant Program. Aftet much discussion it was the consensus ofthe Commission that the Planning and Zoning Department proceed with the Energized Missouri Communities Grant Application. 10:00 a.m. Holiday Schedule for 2010 The meeting was attended by Commission Secretary Cindy Childress, Richard Teague, Scott Grider and Brent Young Supervisor for Common 2 Road District and Assistant Supervisor Rusty Morrison from Common 1 Road District, Recorder Roy Meadows and Treasurer Karen Matthews. The Commission discussed the 2010 Holiday Schedule and Christmas Eve. Presiding Commissioner Grubaugh stated that there were quite a few interested in closing for Christmas Eve and Christmas Day . In exchange for Christmas Eve the county would be open for Lincoln's Birthday which is normally a scheduled holiday. Motion/Vote - Courthouse Closed for 2009 Christmas Eve Eastern Commissioner Tom Huffmade a motion to close for the 2009 Christmas Eve Day in exchange for the 2010 the Lincoln's Birthday Holiday. The County will be open on Lincoln's Birthday for business. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bili Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the 2010 Holiday Schedule Western Commissioner Bilt Barnett made a motion to approve the 2010 Holiday Schedule for the following days off: New Year's Day, Martin Luther King, Jr. Day, Washington's Birthday, Truman Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and the day after Thanksgiving, and Christmas Eve. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 10:15 a.m. Glen Pace, Human Resource Consultant Re: Employee Manual Discussion The meeting was attended by Commission Cindy Childress, Treasurer Karen Matthews, Recorder Roy Meadows, Treasurer Karen Matthews, Assistant Supervisor ofthe Common 2 Road District Scott Grider, Richard Teague, Supervisor ofthe Common 2 Road District Brent Young and Rusty Morrison Assistant Supervisor of the Common 1 Road District, Jim Bresee, Resource Management Administrator, and Christy Hirsch of Preferred Enterprises. Mr. Pace met with the Commission to discuss updating the employee policy manual. 11:30 a.m. Assessor Sandra Bryant-Littles Re: Assessment PIan for 2010 The meeting was attended by Commission Secretary Cindy Childress. The Commission met with Assessor Sandra Bryant-Littles to review the 2010-2011 Assessment Maintenance Plan Agreement and Approval. The Commissioners and the Assessor signed and dated the agreement. The agreement is on file in the Clerk's Office and the Commission Office. Motion/Vote - Approve the December 17th, 2009 Minutes Western Commissioner Bill Barnett made a motion to approve the December 17th, 2009 minutes. Tom Huft December 21, 2009 3 11; 29» 4 6 seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett CYes), Tom Huff (Yes). 11:45 a.m. Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, and Donna Osborn of the Christian County Headliner News. The Commission met with County Auditor Sam Yamell discussed placing $ 100,000.00 in the budget for the new Christian County E-911.Tile $ 123,100.00 for the Homeless Grant from OCAC to run through the county needed to be included in tile budget. The County's Circuit Court consolidation may require a budget change. 1:30 p.m. Spencer Jones, Great River Engineering Re: CCLNN/J Update & Riverside Bridge The meeting was attended by Commission Secretary Cindy Childress Treasurer Karen Matthews, Todd Wiesenhan, Planning and Zoning Senior Planner, Donna Osborn of the Christian County Headliner News. The Commission met with Spencer Jones and Paula Brookshire of Great River Engineering for an update the CC/NN/J project and the Riverside Bridge. According to Spencer Jones, Riverside Bridge has the highest traffic flow of any county bridge and it's structure is very poor. Due to the poor structure rating MODOT would favor replacing Riverside Bridge. According to Mr. Jones, to proceed with the project, an RFQ for engineer services needs to be done. The Commission was also informed that Frank Miller from MODOT has indicated an interest in a cost share program with the Commission. Mr. Jones presented a letter which contains a progress invoice for the CONN/J project and a request for reimbursement of $ 19,978.86. C Motion/Vote - Proceed With An RFQ for an Engineer for the RiversideBridge Replacement Eastern Commissioner Tom Huffmade a motion to proceed with an RFQ for engineering services for the Riverside Bridge Replacement project pending approval ofMODOT through the BRO program. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI }SS COUNTY OF CHRISTIAN October Term, 2009 In the Christian County Commission of said County, on the 22nd day of December 2009, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER THE SUM OF $ 107,286.89 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 16,093.03 December 21,2009 4 1 3* 1.'144 271 5 • 4 ROAD DISTRICTS COMMON ROAD #1 $ 32,045.52 COMMON ROAD #2 $ 31,443.64 BILLINGS SPECIAL $ 11,134.77 GARRISON SPECIAL $ 2,298.09 OZARK SPECIAL $ 9,000.83 SELMORE SPECIAL $ 3,556.56 S. SPARTA SPECIAL $ 1,085.21 STONESHIRE SPECIAL $ 629.24 Sniltures Alf r &8h) GrucatigtMZceeMfing CorAIhisi;ir December 21, 2009 5 7. Q - e.4, 1 4 9 '6 . M 1%61 Christian County Commission December 28,2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m on December 28,2009 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Absent.County Clerk Kay Brown is taking the minutes. 0 Ordinance - 12-28-09-01 - Right-of-Way Warranty Deed for Lenape Road - Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett signed and approved the Right-of-Way Warranty Deed for Lenape Road to transfer additional right-of-way along Lenape Road to Common 2 Road District. The Grantor is Pamela M. Heinold, Trustee for the Peyton Black Famly Trust The deed was attested by County Clerk, Kay Brown. 9:00 a.m. Bid Decision Re: Inmate Healthcare Services The meeting was attended by Commission Secretary Julia Maples, Captain Bryan Gillman and Linda Anderson from the Sheriff's Department. The Commission met with Captain Bryan Gillman and Nurse Linda Anderson from the Sheriff's Departmen to dihcuss the bids for the inmate medical insurance. After reviewing the bids, the Commission and the Sheriff's Department confirmed that the HP (Health Professionals, Ltd.) has the best bid. The Advanced Correctional Healthcare bid was declined because ofthe cap. The HP, Ltd, Option 2 agreement was for $ 175,342.44, which includes 56 nursing hours. The agreement for Option 1 was for $ 199,992.48 which included 80 hours of nursing time. Captain Gillman and Ms. Anderson agreed that 56 hours of nursing hours would not be adequate to serve the inmates housed in the county jail. Motion/Vote - Award Inmate Health Insurance Western Commissioner Bill Barnett made a motion to award the inmate healthcare insurance, Option 1, to HP, Ltd. (Health Professionals, LTD),for the cost of $ 199,992.48. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). 9:30 a.m. Nixa Special Road District Appointments Re: Terry Kendrick, Gary Swearengin, Kirby Holbrook The meeting was attended by Commission Secretary Julia Maples and Jim Bresee Resource Management Administrator. Western Commissioner Bill Barnett interviewed several residents ofthe Nixa Special Road District to appoint three Road Commissioners for the unexpired terms of the District. Of the residents interviewed, the Commission selected Terry Kendrick, Gary Swearengin and Kirby Holbrook to appoint. Motion/Vote - Appointments of Commissioners to the Nixa Special Road District Western Commissioner Bill Barnett made a motion to appoint Terry Kendrick for the unexpired term of Gene Haworth ending April 2010. To appoint Gary Swearengin for the unexpired term of Daryl Mitchell ending April 2011. To appoint Kirby Holbrook for the unexpired term ofBob Ingram ending April 2012. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). December 28,2009 1 t 44. . it 10:00 a.m. Bid Opening Re: Patrol Car Repair & Maintenance (2010) The meeting was attended by Commission Secretary Cindy Childress, Sheriff Joey Kyle and Jim Bresee Resource Management Administrator. Presiding Commissioner John Grubaugh and Western Commissioner Bill Barnett opened bids for the Sheriff's Patrol Car Repairs and Maintenance from the following companies: Midas of Ozark Safety Inspection (6,000 miles) No Charge Complete entine oil & filter (WIX brand oil filter) Service occurs every 12,000 miles (lst 6,000 miles) 4.6L V-8 5w-30 synthetic motor oil ranging from $ 59.99 (6 qualls) Impala 3.BL V-6 5W-30 svnthetic motor oil =S 6.79 quart $ 52.99 (5 quarts). BG 44K Additive (everv 12.000 milesl parts $ 18.72 Replace fuel filter@ 18.000 miles (WIX Brand) CVPIS 38.00 Impala $40.00 Complete engine oil & filter (WIX brand oiI filter) Labor $ 11.81 & $ 11.49 Filters $ 7.44 & 7.55 Everv 30.000 miles Truck and SUV replace fuel filter $ 38.00 CVPI Cooling System Flush $ 49.99 CVPI Differential Drain & Fill $ 99.99 Everv 48.000 miles BG Fuel Induction Clean $ 79.99 Mass Air Flow Sensor Cleaning $ 15.00 Tires Tire Mount and Balance $ 12.99 Tire Repair $ 12.00 Tire Rotation $ 13.50 Batterv Reolacement CVPI $ 111.36 and Chevy Impala $ 101.17 4 Brake Svstem Crown Victoria Police Intercentor and Chevv Impala 2- Front and Rear Rotor $ 25.00 Each Front Brake Pad Set $ 40.00 Each k Rear Brake Pad Set $ 40.00 Each Crown Victoria Police Intercentor and Chevv Impala Brake System Flush and Fill $ 44.99 parts and labor Comouter Diagnostic Service $ 55.00 Starting and Charging Diagnostic $ 29.99 Hourly Rates Maintenance Hourly Rate $ 50.00 per hour Repair Hourly Rate $ 60.00 per hour BNR Muffler and Brake had returned mail on the bid specifications with no prices given. *4 Steve's Automotive Safety Inspection (6,000 miles) included with oil change PCV Value - parts and labor $ 22.00 Complete engine oil & filter (WIX brand oil filter) Service occurs every 12,000 miles (lst 6,000 miles) 4.6L V-8 5w-30 synthetic motor oil ranging from $ 39.25 - $ 75.75 Impala 3.8L V-6 5W-30 svnthetic motor oil ranging from $ 36.25 - $ 66.25 BG 44K Additive (every 12,000 miles) parts $ 20.00 Replace fuel filter (al 18.000 miles (WIX Brand) CVPI $ 57.00 2004 Impala $ 47.00 Comolete engine oil & filter (WIX brand oil filter) Labor $ 12.50 Filters $ 6.50 Commuter Diagnostic Service $ 30.00 December 28,2009 2 1 01. e. 7. .Batterv Replacement CVPI and Chevy Impala $ 30.00 Brake Svstem Crown Victoria Police Intercentor and Chevv Impala Front and Rear Rotor $ 60.00Each Front Brake Pad Set $ 60.00 set Rear Brake Pad Set $ 60.00 set Crown Victoria Police Interceptor and Chen Imnala Brake System Flush and Fill $ 46.00 parts and labor Ozark Tire & Auto Safety Inspection (6,000 miles) Labor: $ 28.50 Parts $ 28.50 per vehicle Complete engine oil & filter (WIX brand oil filter) Service occurs every 12,000 miles (lst 6,000 miles) 4.6L V-8 5w-30 synthetic motor oil ranging from $ 39.25 - $ 51.75 Impata 3.8L V-6 5W-30 svnthetic motor oil ranging from $39.25 - $ 51.75 BG 44K Additive (everv 12.000 miles) parts $ 20.50 Renlace fuel filter@ 18.000 miles (WIX Brand) CVPI $ 37.25 2004 Impala $ 38.70 Complete engine oil & filter (WIX brand oil filter) Labor $ 12.50 Filters $ 6.75 Even, 30,000 miles Truck and SUV replace fuel filter $ 3835 CVPI Cooling System Flush $ 49.50 CVPI Differential Drain & Fill $ 75.75 Everv 48.000 miles B G Fuel Induction Clean $ 39.00 Mass Air Flow Sensor Cleaning $ 12.50 Tires Tire Mount and Balance $ 10.50 Tire Repair $ 11.00 Tire Rotation $ 17.50 Batterv Renlacement CVPI and Chevy Impala $ 28.50 Brake Svstem Crown Victoria Police Interceptor and Chevv Impala Front and Rear Rotor $ 20.00 Each Front Brake Pad Set $ 20.00 set Rear Brake Pad Set $ 20.00 set Crown Victoria Police Interceptor and Chevv Impala 1 2 Brake System Flush and Fill $ 37.00 parts and labor Computer Diaenostic Service $ 28.50 Hourlv Rates Maintenance Hourly Rate $ 50.00 per hour Repair Hourly Rate $ 60.00 per hour 1- BNR Muffler and Brake had returned mail on the bid specifications with no prices given. Steve's Automotive Safety Inspection (6,000 miles) included with oil change PCV Value - parts and labor $ 22.00 Comnlete engine oil & filter (WIX brand oil filter) Service occurs every 12,000 miles (lst 6,000 miles) 4.6L V-8 5w-30 synthetic motor oiI ranging from $ 39.25 - $ 75.75 Impala 3.8L V-6 5W-30 svnthetic motor oil ranging from $ 36.25 - $ 66.25 BG 44K Additive (everv 12.000 miles) parts $ 20.00 b. Replace fuel filter @ 18.000 miles (WIX Brand) CVPI $ 57.00 2004 Impala $ 47.00 December 28,2009 4\ 3 -71.-,1 1 *b . 4 i Complete engine oil & filter (WIX brand oiI filter) Labor $ 12,25 Filters $ 630 Computer Diagnostic Service $ 30.00 Battery Replacement CVPI and Chevy Impala $ 30.00 Brake Svstem Crown Victoria Police Intercentor and Chevv Imnala Front and Rear Rotor $ 60.00 Front Brake Pad Set $ 60.00 Rear Brake Pad Set $ 60.00 Crown Victoria Police Intercentor and Chevv Imnala Brake System Flush and Fill $ 46.00 parts and labor Hourlv Rates Maintenance Hourly Rate $ 55.00 per hour Repair Hourly Rate $ 60.00 per hour - electrical $ 70.00 per hour Campbell Ford Safety Inspection (6,000 miles) Free Complete engine oil & filter (WIX brand oil filter) Service occurs every 12,000 miles (lst 6,000 miles) 4.6L V-8 5w-30 synthetic motor oil ranging from $ 47.29 - $ 67.51 Impala 3.8L V-6 5W-30 svnthetic motor oil ranging from $ 41.24- $ 58.09 BG 44K Additive (everv 12,000 miles) parts $ 18.72 Replace fuel filter @ 18,000 miles (WIX Brand) CVPI $ 35.89 2004 Impala $ 39.31 Complete engine oil & filter (WIX brand oil filter) Labor $ 6.00 Filters $ 7.14 & 7.57 Everv 30.000 miles Truck and SUV replace fuel filter $ 35.89 CVPI Cooling System Flush $ 68.38 CVPI Differential Drain & Fill $ 105.27 Every 48.000 miles BG Fuel Induction Clean $ 97.77 Mass Air Flow Sensor Cleaning $ 31.59 Tires Tire Mount and Balance $ 48.70 Tire Repair $ 10.81 Tire Rotation $ 13.50 Battery Replacement CVPI and Chevy Impala $ 9.00 Brake Svstem Crown Victoria Police Interceptor and Chevv Imnala Front and Rear Rotor and pads $ 67.50 Front Brake Pad Set $ 55.00 Rear Brake Pad Set $ 55.00 Crown Victoria Police Intercentor and Chen, Impala Brake System Flush and Fill $ 48.73 parts and labor Computer Diagnostic Service $ 55.00 Hourly Rates Maintenance Hourly Rate $ 45.00 per hour Repair Hourly Rate $ 55.00 per hour Schneider's Tire and Auto Mr. Schneider did not include parts or oil because the cost changes frequently Safety inspection (6,000 miles) Total Cost - Labor $ 20.00 Oil Changes Total Cost - Labor $ 20.00 Replace All Fuel Filter Total Cost - Labor $ 10.00 December 28,2009 4 01 .- •r CVPI Cooling System Flush -every 30,000 miles- Total Cost - Labor $ 45.00 CVPI Differential Drain & Fill -every 30,000 miles - Total Cost - Labor $ 30.00 Mass Air Flow Sensor Cleaning - every 48,000 miles - Total Cost - Labor $ 10.00 Tire mount, balance, and repair- Total Cost - Labor $ 10.00 CVPI or Chevy Impala Battery Replacement - Total Cost - Labor - $ 20.00 Brake Svstem CVPI and Impala Front rotors, front brake pads, rear rotors, rear brake pads Total Cost - Labor $ 25.00 each CVPI and Impala Brake System flush and fill TotaI Cost - Labor $ 60.00 each Computer Diagnostic Service (check engine light) - Total Cost - Labor $ 50.00 Hourlv Rates Maintenance Hourly Rate $ 60.00 per hour Repair Hourly Rate $ 60.00 per hour 10:30 a.m. County Auditor Sam Yarnell Re: Budget Study Session The meeting was attended by Commission Secretary Cindy Childress and JIm Bresee Resource Management Administrator. The Commission met with County Auditor Sam Yarnell to review the 2010 County budgets. There was discussion about FEMA money, the Homeless Grant, CC/J/NN Project, start-up money for Emergency 911, and the consolidation ofthe Circuit Court staff. 10:45 a.m. Jail Maintenance Re: Hot Water Heater The meeting was attended by Jim Bresee Resource Management Administrator. It came to the attention ofthe Commission on Wednesday, the 23rd ofDecember, 2009, that the hot water heater was Ieaking on the jail side. Due to the fact that it takes four weeks to order a hot water heater and it has to be built to order, the Commission authorized Darrell to order a water heater at a cost of $ 28,000.00 dollars installed. The Commission considered this to be an emergency so it was bid. Sina res M b hn Grubaugh/ g o Iszinner V December 28,2009 5 1\ 3 4 4 4 Christian County Commission December 31, 2009 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on December 31,2009 at tile County Commission Office. Attendance: John Grubaugh,Present: Bill Barnett, Present: TomHuff, Present. County Clerk Kay Brown is taking the minutes. 9:00 a.m. City of Fremont Hills Re: Renew Agreement for Building Inspections The meeting was attended by Commission Secretary Julia Maples, Jim Bresee Resource Management Administrator, Danny Garbee Secretary ofthe Billings Special Road District. The Commission reviewed the intergovernmental agreement to provide building inspections for the City of Fremont Hills. This agreement authorizes the County to provide building inspection services for the City of Fremont Hills beginning 12/31/2009 and ending 12/31/2010. Motion/Vote - Renew Intergovernmental Agreement With City of Fremont Hills Eastern Commissioner Tom Huffmade a motion to renew the intergovernmental agreement authorizing Christian County to provide building inspections for the City ofFremont HilIs. The Commission signed the document and attested by County Clerk Kay Brown. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:15 a.m. Danny Garbee Secretary of the Billings Special Road District Re: Tax Levy Petition Discussion The meeting was attended by Commission Secretary Julia Maples, Chris Cluck ofthe Christian County Headliner News. The Commission met with Danny Garbee, Secretary of the Billings Special Road District to discuss placing a tax levy for the district on the 2010 April ballot. According to 137.565 RSMo, ten or more voters residing in any_special road district in any county ofthis state may petition the County Commission to place a tax levy on the ballot. The levy can not exceed 35 cents on $ 100.00 assessed valuation for a specific number of years. Mr. Garbee obtained a petition of 11 certified voter signature and presented it to the Commission. Motion/Vote - Place the Billings Special Road District Levy on the 2010 April Ballot Western Commissioner Bill Barnett made a motion to place the Billings Special Road District levy on the 2010 April ballot. This is a 35 cent levy that will expire in four years. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:30 a.m. Budget Hearing Re: Adopt 2010 Budget The meeting was attended by Commission Secrdtary Julia Maples, Recorder Roy Meadows, Jim Bresee Resource Management Administrator, Treasurer Karen Matthews and Chris Cluck Christian County Headliner News. The Commission stated that the budget was laid down for the required time stated in the Missouri State Statutes. There have been some changes to the budget from when it was laid down. It was brought to the Auditor's attention after the budget was completed that the county would be receiving funds for the following grant funds: $ 123,100.00 for the Homeless grant and $ 900,000.00 for the CC/J/NN road scoping grant. These changes are indicated on pages 1, 3 and 18 ofthe County's 2010 budget. December 31,2009 1 _1 j 4 -gari-- - 446 4 t The E-911 will have start-up funds that will be reimbursed to the County plus a 5% administrative fee. These changes are indicated on pages 24 and 28 ofthe budget. There was also changes made for the consolidation ofthe courts which are shown on page 49 ofthe budget. The 2009 budget numbers will change after the books are closed. Motion/Vote - Adopt the 2010 County Budget Eastern Commissioner Tom Huffmade a motion to adopt the 2010 County Budget pending final numbers. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve tile December 21st and 28th, 2009 Minutes Eastern Commissioner Tom Huffmade a motion to approve the December 21st and 28th, 2009, minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No Meetings Scheduled The Commission have no scheduled meetings for January 4,2010. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN October2009 Term, In the Christian County Commission of said County. on the 3 lst day ofDecember 2009, the following, among other proceedings, were had, viz: THE TREASURERIS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,00.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $0) THE TREASURERIS HEREBY ORDERED TO TRANSFERIN THE AMOUNT OF $ 5,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: E-911 (Leaving a balance of $ 0) Signates QPA December 31,2009 2