9 A.: Christian County Commissioir January 03,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:45 a.m. on January 3,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett,Present: Tom Huff, Present. 4 8;45 a.m. Conveyance of Right ofWay for Maynard Road 1 The Commission signed the Conveyance ofRight of Way for Maynard Road to Common Road District #1 and it was attested to by the County Clerk. - r 9:00 a.m. Work/Study.Session - 2008 Budget iJ L. 1 1 emi re'..ZAJ')' ' T The Commission met to review the 2008 County udget. There were some corrections for typographical errors. Salary adjustments were made to all of the elected officials budgets to reflect the motion made by the Salary Commission in 2004,and 2005. The following changes;4*re implemented: storm water and'water monitoring, Common Roifi # 1, Emergency 911, Sheriff's Department for vehicles and insurance, jInd Assessment changes for a new truck and insurance.Jhe Sheriff's Department received additional gtant money for the prisoner board of $ 100,000.00 and the County will reducAhe building bond transfer to the Sheriff's Department by $ 100,000.00. The line item of $ 250,000.00 for the Road Improvement Plan was moved back to the Bridge Fund. The workman's compensation numbers are not confirmed at this time. The Commission signed off 91<1 the budg®·corrections and changes. A L 11:00 a.m. Mr. Ernest O'Gaffney - Budget and Auditor Those present for the meeting were Jim Taylor, Lou Lapaglia, Roy Matthews, Dan Hobbs, Nadine Dunn-O'Gaffney, Jack Hastip, Mudy 6?isset, Mike Crain, Don Kissee, Dwight MeNeil, Donna Baxter, with the Springfield Newsleader, and Donna Osborne, with the Christian County HeadIiner, 1.1 .. The Commission met with Mr. Ernest O'Gaffney to discuss his concerns with the 2008 budget and county procedures. Mr. O'Gaffney stated that he will be circulating a petition in Mayfor a State Audit of Christian County and that he will reimburse *e county for the cost.jherewere several comments from the audience. Motion/Vote - Approve the Minutes for December 20 and December 31, 2007. Western Commissioner Bill Barnett made a motion to approve the minutes for December 20, and December 31,2007. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 3*natures D JApel/bae;icling Cispner January 03,2008 1 Christian County Commission January 07,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 7,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: Tom Huff, Present. 9:00 a.m. Prosecutor Cleek --Pawn Shop Ordinance Prosecutor Cleek The Commission met with Prosecuting Attorney, Ron Cleek, SheriffMike Robertson, Collector, Ted Nichols, Deputy Sheriff, Jeremy Whitehill and Deputy Kevin Turpin to discuss a county ordinance to license pawn shops in accordance with 367.031 RSMo. Pawn shops that opened prior to 8/28/1990, would not be required to be licensed. The Commission will take the proposed ordinance under advisement. SiAatres fAnjGr81*(*i?PI#iriD-comnttAio January 07,2008 1 6 V..\2 Christian County Commission -1 January 10, 2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 10,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett Present: Tom Huff, Present. 9:00 a.m. Spring Creek Box CuIverts-- Danny Garbee Those present for the meeting were Donna Osborne ofthe Christian County Headliner. Presiding Commissioner, John Grubaugh, met with Danny Garbee ofthe BilIings Special Road District to discuss to the replacement of two box culverts on Spring Creek. The cost will be shared between the Billings Special Road District and the County Bridge fund. 3:00 p.m. 2008 Budget --Work/Study Session The Commission met with County Auditor, Sam Yarnell to review the 2008 budget. Motion/Vote - 3:15 p.m. Approve the Revised Minutes for January 3,2008. Eastern Commissioner Tom Huffmade a motion to approve the revised minutes for January 3,2008. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (No) Tom Huff (Yes). Western Commissioner Barnett voted no because he wanted to keep the prior revised minutes. Motion/Vote - 3:20 p.m. Approve the Revised Minutes for Janaury 7,2008 Western Commissioner Bill Barnett made a motion to approve the revised minutes for January 7,2008. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1 sifpatures u n 1 JohniGrubaugliaesttling Commiforfer U January 10,2008 1 2- t• .. t r J r Christian County Commission January 14, 2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 14, 2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 9:00 a.m. King Coltrin and Spencer Jones --Riverdale Road Those present for the meeting were Common Road # 1 Supervisor, Allen Moss, Glenda Hammons and Bob Atchley, from Planning and Zoning and Jim Bresee. The Commission met with King Coltrin and Spencer Jones of Great River Engineering to discuss Riverdale Road. Mr. Coltrin is working with the Ozark School District and Ozark Special Road District regarding the East side ofFremont Road by the Ozark West Elementary School. Mr. Coltrin submitted a document for the Commission's review from the Ozark School District to donate the east edge ofFremont Road North of CC as a right-of-way. The Commission also discussed the feasibility of chan*g Riverdale-Roadd mdwiIP review a cost benefit analysis to be provided by Great RivEr-Engineerihg. The Commission also requested that Glenda Hammons and Bob Atchley from Planning and Zoning to schedule a work/study time with Great River Engineering to review the county's storm water codes. 9:45 a.m. 2008 Budget Signing The Commission signed the 2008 County budget and County Clerk, Kay Brown attested. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 10:30 a.m. to discuss R.S.Mo.610.021 Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 11:50 a.m.. Bill Barnett secondedthe motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 1:00 p.m. OACAC Meeting The Commission went to the OACAC meeting. 3:00 p.m. Sam Proffer, Building Inspections Administrator Update on Building Inspections Department The Commission were presented a power point presentation by Building Code Administrator, Mr. Sam Proffer on the timeline, progress, objectives, and goals,pfthe Building Code Department. Signatures fhu j January 14,2008 r £2 / Christian County Commission January 17, 2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 17,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill /Barnett, Absent: TomHuff, Present. t 9:00 a.m. Signing of Conveyance of Right ofWays and Deeds Those present for the meeting were Mr. Claude Kinser, Alien Moss, Common 1 Road District, and Justin Jenkins. The Commission met and signed the Conveyance ofright ofway for the following roads : * Fremont Road additional right-of-way to Ozark Special Road District * Right of Way On Wise Hill Road transferred from Karen Peck to Common 2 Road District * Penner Lane right-of-way--Common i Road District * Oakview Drive and Oak Knoll Road -- Common 1 Road District 9:30 a.m. Bob Atchley and Danny Tavares -- Stormwater Monitoring Those additional that were present for the meeting were Claude Kinser and Jason Jenkins. A presentation on storm water monitoring in the county was presented to the County Commission by Bob Atchley, Danny Tavares, and Josh Bird from Planning and Zoning and Jim Bresee. According to Mr. AtchIey, Greene County has an initial contract that will provide the whole group a monitoring program and DNR would like to have it in place by the end of January. The James River Basin is being monitored as a group effort primarily by Greene County, Christian County and the cities ofNixa and Ozark. Greene County had 9 sites and Christian County has three sites, Nixa has three sites, and Ozark has three sites. The storm water monitoring for Christian County has been estimated at a cost of $ 6,000.00. COURT ORDER CERTIFIED COPY OF ORDER STATE OF MISSOURI COUNTY OF CHRISTIAN January Term, 2008 In the Christian County Commission of said County, on the 7th day of January 2008, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of $ 309,269.14 from the county revenue sales tax fund to the following: ROAD DISTRICTS COMMON ROAD #1 $ 95,811.58 COMMON ROAD #2 $ 93,986.89 BILLUVGS SPECIAL $ 33,308.29 GARRISON SPECIAL $ 6,865.77 January 17, 2008 1 n----f- \ N. OZARK SPECIAL $ 26,906.41 SELMORE SPECIAL $ 10,638.86 S. SPARTA SPECIAL $ 3,247.33 STONESHIRE SPECIAL, $ 1,886.54 CITIES CITY OF BILLINGS $ 3,680.31 CITY OF CLEVER $ 2,195.81 CITY OF FREMONT HILLS $ 1,113.37 CITY OF NIXA $ 13,607.84 CITY OF OZARK $ 14,381.01 CITY OF SPARTA $ 1,639.13 Motion/Vote - Approve the Minutes For January 14, 2008 Western Commissioner Bill Barnett made a motion to approve the revised minutes for January 14,2008. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Absent), Tom Huff (Yes). ohn ru aughASe518iR3G;nSner January 17,2008 2 Christian County Commission January 24,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 24,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 9:00 a.m. Bid Opening for Salt for Common 1 and Common 2 Road District The meeting was attended by Nancy and Lany Adams and Claude Kinser. The Commission opened bids for road salt for Common land Common 2 Road Districts. The following two companies submitted bids: North American Salt Company for $ 73.55 per ton delivered Bingham Sand and Gravel for $ 68.50 per ton delivered ./ Motion/Vote - Accept the Bid from Bingham GraveI for Common Road Districts 1 and 2 Eastern Commissioner Tom Huff made a motion to accept the bid from Bingham Gravel for road salt for $ 68.50 per ton delivered Bilt Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). 10:10 a.m. Right of Way Warranty Deed Signing The Commission approved the right-of-way warranty deed for additional right-of-way for the Billings Special Road District along Terrell Road. The signing was attested to by the County Clerk. Motion/Vote - Approve the Revised Minutes for January 14th and January 17th, 2008 Eastern Commissioner Tom Huff made a motion to approve the revised minutes for January 14th and January 17th, 2008. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 3:00 p.m. Closed Session Cancelled The Commission stated that the meeting was cancelled because Todd Johnson was in court and could not attend the meeting. Mr. Dan Johnson introduced myselfas the attorney representing Western Commissioner Bill Barnett. He stated that Mr. Todd Johnson is no longer representing Commissioner Barnett and that Mr. Barnett will be speaking for himself and that Mr. Dan Johnson will also be speaking on behalf of Mr. Barnett. Ifthe Commission has a press conference the Commission needs to let Bill know so that he could be represented. John said Bill needed to read the press release. In closing, Mr. Dan Johnson confirmed that he wilI be representing Western Commissioner, Bill Barnett and will be speaking on behatfofBi!1 Barnett not John Grubaugh, Tom Huff, or Todd Johnson. The meeting was adjourned at 3:08 p.m. COURT ORDER CERTIFIED COPY OF ORDER January 24,2008 1 M M' t .-r STATE OF MISSOURI } SS COUNTY OF CHRISTIAN January Term, 2008 In the Christian County Commission of said County, on the 22nd, day of January 22,2008, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $103,692.35 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $15,553.85 ROAD DISTRICTS COMMON ROAD #1 $ 30,971.87 COMMON ROAD #2 $ 30,390.15 BILLINGS SPECIAL $ 10,761.71 GARRISON SPECIAL $ 2,221.09 OZARK SPECIAL $ 8,699.27 SELMORE SPECIAL $ 3,437.40 S. SPARTA SPECIAL $ 1,048.85 STONESHIRE SPECIAL $ 608.16 COURT ORDER CERTIFIED COPY OF ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN January, 2008 Term In the Christian County Commission of said County, on the 24th, day of January 2008, the following, among other proceedings, were had, viz: The Treasurer is herby ordered to transfer in the amount of $ 150,000.00, from Building Bond Retirement to the following: C.O.L.E. (Leaving a balance of $ 750,000.00) ,f 7 \LA2Ral.1- 3 vy.V U /. n unibau019Pediding CommWIioner January 24,2008 2 Christian County Commission January 28,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on January 28,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 10:00 a.m. Spencer Jones of Great River Engineering RE: FEMA Hazard Mitigation Application (Wilson's Creek Bridge) The meeting was attended by Claude Kinser, Phil Amtower, Allen Moss and Ted Nichols. The Commission met with Spencer Jones of Great River Engineering to review, sign and submit the FEMA Hazard Mitigation Application for Wilson's Creek Bridge. They also had an informational meeting regarding Riverdale Road and discussed the possiblr cost for improvements. They also had an infonnational meeting discussed the inspection ofthe truss bridges. Christian County has 5 truss bridges; Green, Riverside, Hawkins, Red and Mill Pond Bridges. Spencer recommended to do the analysis on Green Bridge and be proactive. Spinltures A D JchnGrdb601€Ssicing Cbm-mitpneM January 28, 2008 1 f'- Christian County Commission January 31, 2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on January 31,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. Ordinance - 01-31-08-01 - Conveyance of Right-of-Way Those present for the meeting were Pat Hackett, Claude Kinser, Bob Hackett, Jim Taylor, Larry and Karen Adams. The Commissioners signed the Conveyance of Right-of-Way at 9:00 a.m. for Sanders Valley Road from Georgia Wilcox and Phyllis Edwards & Union Chapel Road to Common 11 (Minor Subdivision), Azatea Road (Common ID, and Falm Road 194 (Common 1). The signing was attested by County Clerk, Kay Brown. 9:25 a.m. Kay Brown, County Clerk, Destruction of Records The Commission met with Kay Brown, County Clerk regarding destruction ofrecords. The forms and applications are one year plus one month which is in accordance with the retention schedule ofthe Secretary of State Office. The Clerk will destroy the following: Address Change Forms Duplicate Registration Forms Applications ofDeceased Voters Motion/Vote - Approval of the Minutes For January 24 and 28th, 2008 Western Commissioner Bill Barnett made a motion to approve January 24 and January 28,2008. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 11:00 to discuss R.S.Mo.610.021 Leasing, purchase or sale of real estate where public knowledge might adversely affect the amount paid in the transaction. Bili Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 11:20 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BiII Barnett (Yes), Tom Huff (Yes). Signatures AD .rotin)Grubaugf€£0sia inoK:pnissitr v Janumy 31,2008 1 Christian County Commission February 04,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 4,2008 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: Tom Huff, Present. Motion/Vote - 9:30 a.m. Commission Appointment to the Tax Increment Financing Commission Eastern Commissioner Tom Huffmade a motion to appoint Lou Lapaglia and Bill Barnett to the Tax Increment Financing Commission Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). Ordinance - 02-04-08-01 - Signing Conveyance of Right-of-Way The Commission signed the Conveyance of Right-Of-Way for Harvest Hill Lane to Common 2 Road District. Motion/Vote - Accept the January 31, 2008 Minutes Eastern Commissioner Tom Huffmade a motion to accept the minutes of January 31, 2008. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 2:30 p.m. Building Inspections Admininstrator, Sam Proffer Re: Software Discussion Those present for the meeting were Donna Osborne ofthe Christian County Headliner and Lori Biery, Secretary to the Commission. Mr. Sam Proffer, Building Inspections Administrator and Mr. Bob Ashley with Planning and Zoning presented different software programs to the Commission that could be used by the Building Code Department and Planning and Zoning. Mr. Proffer is leaning towards the software program known as "Citizen Serv" because it can be linked to other offices and has future planning capabilities. The Citizen Serv program can be connected to the GIS system and to the Internet. Mr. Proffer said there is a two month delay to install the program. The Commission recommended that the software be put out for bid. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 4th, day ofFebruary 2008, the following, among other proceedings, were had,viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: February 04,2008 1 Building Inspections (Leaving a balance of $ 25,000.00) S nures J n ruba ding Emmi#ioner February 04,2008 2 CHRISTIAN COUNTY COMMISSION 2007 NOTICE OF OPEN MEETING POSTED @ 8:00 a.m. February 6,2008 ******** JANUARY TERM ******** Notice is hereby given that the Christian County Commission will conduct a meeting at: The Christian County Courthouse, Rm. 100 On: February 7,2008 THERE ARE NO SCHEDULED MEETINGS ON THIS DATE AS THE COMMISSIONERS WILL BE ATTENDING CCAM (COUNTY COMMISSIONERS ASSOCIATION OF MISSOURI) TRAINING FEBRUARY 6,2008 - FEBRUARY 8,2008 The agenda of this meeting may include a vote to close a portion of the meeting pursuant to 610.021 of the Missouri Sunshine Law. 1. Christian County Commission February 14, 2008 Convene Western Commissioner Bill Barnett called the meeting ofthe County Commission to order at 9:30 a.m. on February 14, 2008 at the County Commission Office. Attendance: John Grubaugh, Absent: Bill Barnett, Present: TomHuff, Present. Ordinance - 02-14-08-01 - Martin's Branch Road - 9:30 a.m.-The Western Commissioner, Bill Barnett and Eastern Commissioner, Tom Huff signed the righ6of-way warranty deed for Martin's Branch Road. Presiding Commissioner, John Grubaugh will sign the warranty deed at a later date. 10:00 a.m. Bid Opening for Sheriff's Department - Digital Imaging Copier Those present for the meeting were Mr. David Hemphill from OCE, Copy Systems and JeffWilson with Office Concepts. The Commission opened bids for a digital imaging copier for the Sheriff's Department from the following companies: Structure Wise, Inc. $ 8,494.79 OCE Copy Systems $ 5,792.72 and $ 5,314.97 Pearson Kelly $ 5,997.00 and $ 4,495.00 Corporate Business Systems $ 6,730.00 Copy Products Inc. (CPI) $ 3,778.00 Office Concepts, $ 6,999.00 The Commission will make a decision after the Sheriff's Department gives a recommendation. 10:30 a.m. Platform Lift - Bid opening Katie Tatum ofHertz Rental Equipment was present for the bid opening. The Commission opened three bids for a platform lift. Hertz Rental Equipment $ 5,810.99 Wildcat Tool and Rental $ 5,921.38 RSC $ 7,542.23 Motion/Vote - Accept the Bid from Hertz Equipment Rental for Platform Lift Eastern Commissioner Tom Huffmade a motion to accept the bid from Hertz Equipment Rental for $5,810.99, to purchase a platform lift. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). 11:00 a.m. Planning and Zoning Commission Appointments The Commission appointed John Hudgins (Bruner Township) Robert Snook (East Finley), Lou Lapaglia (Rosedale), Mary Ann Harter (West Finley), for a four year term (ending 12/31/2011) to the Planning and Zoning Commission. February 14, 2008 1 4 Emegency Meeting with Phil Amtower -- RE Ice Storm assistance The Commission held an emergency meeting with Emergency Management Director Phil Amtower regarding the recent ice storm. Mr. Amtower requested additional staff for one month to handle the numerous calls and problems associated with the ice storm. Mr. Amtower suggested hiring Bandy Kolbe and stated that the additional cost should be covered by FEMA under administrative costs. Motion/Vote - Hire Additional Staff for 2008 Ice Storm. Western Commissioner Bill Barnett made a motion to hire Bandy Kolbe for one month to assist with the extra work from the ice storm. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - Approve The Minutes February 4th, 2008 Western Commissioner Bill Barnett made a motion to approve the minutes for the February 4th, 2008 minutes. Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Absent), Bill Barnett (Yes), Tom Huff (Yes). Motion Made to Approve the December 27th Revised Minutes Western Commissioner, Bill Barnett, made a motion to accept the revised December 27th, 2007 minutes. The motion died for the lack of a second. Presiding Commissioner, John Grubaugh was absent. COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN January Term 2008 In the Christian County Commission of said County, on the 7th day of February 2008, the following, among other proceedings, were had, viz: The Treasurer is hereby ordered to transfer the sum of $ 278,242.31 from the county revenue sales tax fund to the following: ROAD DISTRICTS COMMON ROAD #1 $ 86,199.46' COMMON ROAD #2 $ 84,557.84 BILLINGS SPECIAL $ 29,966.70 GARRISON SPECIAL $ 6,176.98 OZARK SPECIAL ' $ 24,207.08 SELMORE SPECIAL $ 9,571.54 S. SPARTA SPECIAL $ 2,921.54 STONESHIRE SPECIAL $ 1,697.28 CITIES CITY OF BILLINGS i $ 3,311.09 CITY OF CLEVER 3 1,975.52 CITY OF FREMONT HILLS $ 1,001.67 CITY OF NIXA $- 12,242.66 CITY OF OZARK $ 12,938.27 CITY OF SPARTA $ 1,474.68 February 14,2008 2 ? 11:30 a.m. Garrison Special Road District Commissioner, Ben Jagears -- Salting Cut Off Road The Commission met with Garrison Special Road District Commissioner, Ben Jagears, Eastern Commissioner, Tom Huff and County Auditor, Sam Yarnell signed the Intergovernmental Agreement to provide salt to Garrison cut offroad. It was attested to by County Clerk, Kay Brown. INTERGOVERNMENT COOPERATIVE AGREEMENT THIS AGREEMENL made and entered into this 14 day ofFebruary 2008, by and between the CHRISTIAN COUNTY COMMON ROAD DISTRICT I (hereinafter referred to as "Common I") and the GARRISON SPECIAL ROAD DISTRICT (hereinafter referred to as "Special Road District"). WHEREAS, Section 70.220, RSMo (2000) authorizes governments to cooperate with one another in various matters; and WHEREAS, the Special Road District has no equipment to spread or distribute salt or other ice-melt on its roads during ice or snow storms and Common I has such equipment and materials; and WHEREAS, Common I and the Special Road District believe it to be in their best interests to cooperate in the maintenance of Garrison CutoffRoad in the Garrison Special Road District during inclement weatherto enhance the safety of motorists using said roadway; and WHEREAS, Common I is agreeable to providing to the Garrison Special Road District certain equipment and ice-melt material to maintain the passability and safety ofthe Garrison CutoffRoad upon the terms and conditions ofthis Agreement. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN AND IN ACCORDANCE WITH THE PROVISIONS OF SECTION 70.220, RSMO., COMMON I AND SPECIAL ROAD DISTRICT AGREE AS FOLLOWS: 1. Special Road District hereby requests and Common I agrees to provide equipment, labor and materials to reduce ice and snow on the road surface of Garrison Cutoff Road in the Garrison Special Road District during inclement weather. Following Special Road District's verbal or written request to Common I for ice and snow melt removal, Special Road District hereby grants and authorizes Common I to proceed with said activities. 2. Common I agrees to provide such ice and snow melt reduction services at its costs to include all labor, equipment and materials provided. 3. Following the completion of Common I's services with respect to snow an ice reduction on Garrison CutoffRoad, Common I shall submit to Special Road District an itemized statement for all of its costs for labor, equipment and materials in the performance of said services, and Special Road District shall pay and reimburse Common I for aIl such costs for labor, and equipment and materials in the performance of said services, and Special Road District shall pay and reimburse Common I for all such costs and expenses within fifteen (15) days after receipt of the invoice from Common I. 4. This Agreement may be cancelled and/or terminated by either party upon thirty (30) days written notice to the other party. 5. This Agreement contains the entire understanding ofthe parties. No modification, amendment, February 14,2008 3 0 cancellation or waiver of any ofthe provisions ofthis Agreement shall be effective unless it is in writing and is signed by a representative authorized by each party hereto. IN WITNESS WHEREOF, the parties have cause this Agreement to be duly executed the day and year first above written. CHRISTIAN COUNTY COMMON ROAD DISTRICT I GARRISON SPECIAL ROAD DISTRICT TomHuff, Associate Commissioner Ben Jagears Attest: Kay Brown Christian County Clerk AUDITOR CERTIFICATION I certify that the expenditure contemplated by this document is with the purpose of the appropriation to which it is to be charged and that there is an unencumbered balance of anticipated revenue appropriated for payment of same. Susan G. "Sam" Yarnell Auditor Certification Date 1:30 p.m. Work/Study Session --RE: UDC --Code Changes Those attending the meeting were Donna Baxter from the Springfield Newsleader, Donna Osborne, from the Christian County Headliner, and Roy Matthews. The Associate Commissioners met with Bob Ashley, Glenda Hammons and Jim Bresee of the Planning and Zoning Department and Steve Childers City Administrator for the City of Ozark. Mr. Childer's presented recommendations that the City ofOzark would like incorporated into the Urban Services Area that the county Commission is considering along with other Unified Development Code changes. Mr. Ashley and Ms. Hammons reviewed the revisions to the UDC plan with the Commission. Certification of the February Presidential Primary State ofMissouri County of Christian Republican Presidential Candidates Ron Paul 416 votes Tom Tancredo 1 vote Fred Thompson 36 votes Duncan Hunter 8 votes Mit Romney 2,748 votes Hugh Con 0 votes Rudy Giuliani 38 votes Alan Keyes 11 votes John McCain 2,943 votes Daniel Gilbert 1 vote Mike Huckabee 5,847 votes Uncommitted 22 votes Virgil L.R. Wiles 1 vote Democratic Presidential Candidates Hillary Clinton 4,307 votes Bill Richardson 4 votes Barack Obama 2,982 votes Joe Biden 1 vote John Edwards 145 votes Christopher J. Dodd 3 votes February 14,2008 4 Ralph Spelbring 3 votes Mike Gravel 3 votes Dennis J. Kucinich 3 votes Uncommitted 17 votes Libertarian Presidential Candidates Wayne A. Root 3 votes Michael P. Jingozian Ovotes DaneI Imperato 2 votes Steve Kubby 0 votes George Phillies 2 votes Dave Hollist 3 votes Uncommitted 15 votes 2:30 p.m. Greg Williams -- Connell Insurance The meeting with Greg Williams of Connell Insurance was cancelled. S' a ures ,f JonGlpli:fugh/Praidind¢ missioner F February 14,2008 5 d1 Christian County Commission February 18,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 2:00 p.m. on February 18,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 2:00 p.m. Emergency Meeting - Ice Storm Debris Removal Those present for the meeting were Emergency Management Director, Mr. Phil Amtower, Mr. Roy Matthews, Mr. Bob Rubino, Mr. Andy Arndt, Mrs. Betty Maples, Ms. Dorothy Doering, Mr. Chad Plein with KY-3, Mr. Ernie O'Gaffney, Mr. Gary D. Clinton, Mr. Rick Amos, Mr. Jerry Rockhold, Ms. Emly Rittman of KSPR, Mr. David Stokely, Ms. Donna Osborne and Mr. Chris Cluck from the Christian County Headliner, and Ms. Donna Baxter with the Springfield Newsleader. The court house is closed today in observance of Presidenfs Day. However, the ice storm created much debris to be removed. The Commission met with Emergency Management Director, Phil Amtower to discuss the damage from ice storm. Mr. Amtower estimates that we have approximately 100,000 cubic yards. Christian County will work with the City of Ozark to contract with the airport for a debris site. Eastern Commissioner, Tom Huff offered the County 1 Road Barn area as a debris site and with DNR approval residents may also bring their debris to be burned. The Commission responded that the County has not been declared a disaster by FEMA and residents may load any wood along the right ofway oftheir property or may haul it to the airport in Ozark or to the Common 1 Road District Barn. The Commission will meet with the city leaders to discuss debris removal. A request for proposals and the bid list from the last ice storm time is available for this storm. Ifwe have FEMA money, residents could take their debris to the property line to be hauled away. The county could hire temporary help and that would be covered by FEMA. Mr. Stokely and Mr. Rubino addressed their concerns with the 2007 ice storm debris removal. pn Grubaugh/AGANib uommissiont,/ February 18,2008 1 Christian County Commission February 21,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:30 a.m. on Februao 21, 2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Ordinance - 02-21-08-01 - (Buck Eye Road) -The Commission accepted and signed the conveyance of right-of-way for Buck Eye Road. This conveyance will be transferred to Common 1 Road District 8:45 a.m. Jim Bresee RE: Addendum to Professional Services Contract The Commission made an addendum to the Professional Services Contract with Jim Bresee. The addendum will allow Mr. Bresee when necessary, to contact Mr. Housley, the County Counselor. The signatures were witnessed by Deputy Clerk, Sharon Rossner. Jim Bresee will negotiate the details ofthe proposed urban services areas. Motion/Vote - Withdraw the Accepted Bid From Hertz for the PIatform Lift Eastern Commissioner Tom Huffmade a motion to withdraw the February 14th, 2008 accepted bid from Hertz Rental Equipment for the platform lift because it did not meet the required specifications. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Accept the Platform Lift Bid from Wildcat Tool and Rentals Eastern Commissioner Tom Huffmade a motion to accept the bid from Wildcat Tool and Rentals for $5,921.38 because the prior bid that was accepted on February 14,2008 was reviewed and it did not meet the requirements. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:00 a.m. Captain Ramage -Jail Re: Office Renovations The Commission met with Captain Ramage to discuss renovating the kitchen to create more office space and or more storage space. Captain Ramage received a quote from a contractor that it could be done for $ 2,500.00. He also said that the contracted labor does have workman's comp. Motion/Vote - Approve Renovation in Sheriff's Department Eastern Commissioner Tom Huffmade a motion to approve the renovation project to create more office space/storage space in the Sheriff's Department. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). 9:30 a.m. Work/Study Session--RE: Unified Development Code Changes The Unified Development Code meeting was cancelled. February 21,2008 1 1 C 4 i 2:00 p.m. Pam Cotter and D.J. Macagno RE: Experience Works Presentation The meeting with Pam Cotter and D.J. Macagno ofthe Experience works was cancelled. SRIMures JGrubaugBezeWdil@Ceffi V oner February 21,2008 2 i 1 February 25,2008 The citizens of Christian County are best served when public offices are open as much as possible. When weather conditions have appeared threatening in past years, decisions regarding closure of offices have been made based on forecasts or expectations that have not always occurred. This revised policy provides guidance for future events. Unless directed by the County Commission, all County Offices shall be open for business during regularly scheduled hours on all Mondays through Fridays, except holidays. Employees will be expected to report to work and work scheduled hours. In the event of inclement weather, an employee could request permission to leave work for safety reasons. Notwithstanding the foregoing, each elected official may choose to close their office due to inclement weather, after notifying the County Commission. In such an event, employees of such offices may request to be paid using accrued compensatory time or vacation time to make up the hours not worked. Such approval would have to be granted by the appropriate elected official, and would involve a deduction from the employee's bank of accrued compensatory time or vacation time to make up the hours · not worked. Should the weather conditions be so severe as to warrant closure of County Offices by vote of the Commission, employees will need to submit requests for use of compensatory or vacation time in order to be paid. , Use of sick leave for weather-related absences is not appropriate and will not be granted. :P t, t> W Christian County Commission February 25,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on February 25,2008 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: TomHuff, Present. 9:00 a.m. Bid Approval for a Copier for the Sheriff's Department The Commission had questions regarding the different options given in the bid for the copier. The Commission will vote on the copier at a later date. Ordinance - 02-25-08-01 - Mount Carmel and Boaz Road The Commission accepted and signed the Conveyance right-of-way for Mount Cannel and Boaz Road to transferred to Common 2 Road District. Motion/Vote - Approve the Revised Minutes for December 27,2008. Eastern Commissioner Tom Huffmade a motion to approve the revised December 27,2007 minutes. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (No), Tom Huff (Yes). Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 1 1:00 a.m. to discuss R.S.Mo.610.021(17) Confidential or privileged communications between a public governmental body and its auditor.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission went into closed session with Andy Marmouget of Davis, Lynn & Moots. Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 12:00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). RolI Call Attendance taken at 1:40: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 1:30 Public Hearing for the Unified Development Code Changes Those present for the meeting were Mr. Ernest O'Gaffney, George Van Hussen, Andy Arndt, Brian Bingle Travis Cossey, Derek Harlan, Jim Bresee, Donna Baxter, Donna Osborne, Glenda Hammons, Bob Ashley, 1. Chapter 3 Urban Service Area is designed to help protect the cities for future property annexations from the county. According to Bob Ashley there needs more clarification in the Urban Service Area Agreement. Nixa and Ozark presented this to the Planning and Zoning Commission and the city of Ozark said there February 25,2008 1 * should be more clarification. Steve spoke with Brian Bangle. George Van Hussein 8416 Interlochen Drive, Nixa, Mr. Van Hussen stated that the Urban Services Agreement according to the Missouri State Statutes is anything within 1.5 miles ofthe city. He went on to say that it takes 2/3 of the County Commission to approve the agreement not the Planning and Zoning Department. Tier I and Tier2 are within the 1.5 mile limit as specified within the Urban Services Agreement. The Commission will review the Urban services Agreement The Urban Services Agreement covers more than a mile and half area 1. The Commission voted to return the Urban Services Area to Planning and Zoning Commission. Presiding Commissioner Grubaugh abstained from voting on the Urban Services Area because he owns property in the Urban Service Area. Eastern Commissioner, TomHuff, made the motion and Western Commissioner, Bill Barnett seconded the motion.. 2. The Unified Development Code may include in the absolutes that the developer/land owner will donate right-of-way. Western Commissioner, Tom Huffmade the motion and Western Commissioner, BilI Barnett, seconded the motion and Presiding Commissioner, John Grubaugh voted yes. 3. The Unified Development Code may state that asphalt or concrete construction be used on all county roads and subdivisions. This received prior approval from the Planning and Zoning Commission. Western Commissioner, Bill Barnett voiced his support to require asphalt for the subdivision prior to them being accepted by the county. George Van Hussen 8416 Interlochen Drive, Nixa, Mo. requested that the county use a higher percentage of recycled materials better for the environment and cheaper for the county. Mr. Van Hussen agreed that asphalt is the better choice for the roads. Eastern Commissioner, Tom Huffabstained from the vote. Western Commissioner, Bill Barnett made a motion to go with the recommendation ftom the Planning and Zoning Commission. Presiding Commissioner, John Grubaugh asked Western Commissioner. Bill Barnett to withdraw his motion because John wants to speak with Spencer Jones of Great River Engineering before they vote on it. Western Commissioner, Bill Barnett, stated that the City of Highlandville has adopted hot mix for the city. Western Commissioner, Bill Barnett withdrew his motion and voted to table the discussion until the Commission speaks with Spencer Jones of Great River Engineering and Presiding Commissioner, John Grubaugh seconded it. / Section 3-10 Traditional Zoning for segregation of zoning the Christian County Development Code. The ;/applicant or developer will contact the city or planning and zoning the burden would be on the individuals. Eastern Commissioner, Tom Huffmade the motion to and Western Commissioner, Bill Barnett seconded it. 5. Section 4-10 permits required referrals to the folIowing agencies for comments to clarify to contact the necessary state agencies such as DNR, MoDot, Corp ofEngineers and FEMA permits be filed prior to accepting the application. Western Commissioner, Bill Barnett made the motion and Eastern Commissioner: Tom Huffseconded the motion and Presiding Commissioner, John Grubaugh voted unanimous. 6. Section 5-10 applies to soil and erosion control 9-15b want to change 5-10A4 the permit will be issued when an engineer plan is given. The wording in this section needs to be changed. So the commission decided to send it back to clarify the wording. Eastern Commissioner, Tom Huffmade the motion, Western Commissioner seconded the motion and Presiding Commissioner voted unanimous. 7. Section 10-5 Absolute policies for Christian County Section 7-10 b , administrative requirements at any February 25,2008 2 time within 120 feet put it needs to go into another policy and it makes the county more business friendly. The Commission voted to send this section back for clarification in the wording. Eastern Commissioner, Tom Huffmade the motion, Western Commissioner Bill Barnett seconded the motion and Presiding Commissioner John Grubaugh voted unanimous. 8. Section 10-10 deals with water quality and tile county requires a septic test. The documentation must be part ofthe application process. Western Commissioner, Bill Barnett made the motion and Eastern Commissioner, Tom Huffseconded the motion and Presiding Commissioner, John Grubaugh voted unanimous. 9. Section 10-15 deals with environmental policies before it was an administrial suggestion now it is part of the application process which makes it an absolute. Eastern Commissioner, Tom Huffmade the motion, Western Commissioner, Bill Barnett seconded the motion and Presiding Commissioner John Grubaugh voted unanimous. 10. Section 10-25 deals with local economic development when proposing a development, the developer will meet with the city and review the proposed impact on the city. This basically says that the County Commission recognizes the Urban Services Agreement. Eastern Commissioner, Tom Huffmade the motion, Western Commissioner Bill Barnett seconded the motion and Presiding Commissioner John Grubaugh voted unanimous. Greg Stancer of Ozark had concerns ofplacing letters from FEMA and other state agencies as part ofthe absolutes. It has been his experience that letters from FEMA have been eight months before he received it. By placing those letters as absolutes it could postpone the development from 1 to 3 years. Developers need some consideration with no time frames imposed on those agencies and we have to have these items to qualify. Mr. Stancer suggested that the county could assist the builders by calling the agency that has not sent a letter of approval. 11. Section 1 1-deals with historical preservation ofpublic interest that will leave a vital cultural and educational legacy to be maintained and to preserve existing reserve area. Western Commissioner, Bill Barnett made the motion to accept the change in wording and Eastern Commissioner, Tom Huff seconded the motion and Presiding Commissioner, John Grubaugh voted unanimous. 12. Section 12 and 13 includes all the different score sheets and this section needs to go back to the Urban Services Agreement. Western Commissioner, Bill Barnett made the motion to send it back to the Planning and Zoning Commission and Eastern Commissioner, Tom Huffseconded the motion and Presiding Commissioner, John Grubaugh voted unanimous. . 15. Chapter 22 --Section 22-12; Functionally Equivalent Service. According to the Telecommunications Act, these five (5) services are considered functionally equivalent services and must receive the same treatment by local government. A. Cellular B. Personal Communications Services (PCS) C. Enhanced Specialized Mobile Radio D. Specialized Mobile Radio E. Paging Eastern Commissioner, Tom Huffmade the motion to approve the wording submitted, Western Commissioner Bill Barnett seconded the motion and Presiding Commissioner John Grubaugh voted unanimous. 16. Chapter 22 - Section 22-20 B. Application requesting the Division III permit must include the following information: County emergency service antenna or for use b other emergency management agencies that are granted this right by Christian County. This position will be provided at no cost to Christian County Emergency Management antennas or any other emergency management entity. D. The fee will be ten cents (.10) per square foot (with a $ 100 minimum fee) for any buildings constructed: and/or $ 1.00 per foot forthe overall height ofthe tower, shall be paid for upon permit approval before any February 25,2008 3 d r 16, construction begins. F. Tower Design for Co-Users - Each applicant agrees to cooperate with the County and other applicants by designing towers in such a way that other users may co -located upon the same tower. New towers constructed within Christian County with height in excess of sixty (60) feet should be capable of accommodating two additional carriers or telecommunications facilities for more than one other provider of communications services (hereinafter referred to as "additional capacity"). Such additional capacity, ifany, shall be designated on the application and site plans presented to the County Scheduling the public hearings before the Planning and Zoning Commission. However, in no event shall an applicant be required to allow collocation of facilities if to do so would result in technical interference with the delivery of the applicant's service. Eastern Commissioner, Tom Huffmade the motion send this motion back to Planning and Zoning Commission and Western Commissioner, BilI Barnett seconded and Presiding Commissioner John Grubaugh voted unanimous to accept them all except this one. 17. Chapter 22 -Section 22-30 (C) Telecommunication Facilities Requirements-- Setbacks: Towers must be setback from the property line and any building within a distance equal to the overall height ofthe tower. 17. (D -3) deals with towers located within any agricultural district. This subsection needs more clarification on the writing. Western Commissioner, Bill Barnett made the motion to send it back to the Planning and Zoning Commission, Eastern Commissioner, Tom Huffseconded the motion and Presiding Commissioner, John Grubaugh voted unanimous to have more clarification. 1 8. Chapter 22 -- Section 22-35 allows an extension of one year for a tower permit instead of 180 days. ' The Planning and Zoning Commission agree that if a tower is abandoned the tower company should post a $ 75,000 bond for removal ofthe tower prior to issuance ofa construction pennit. The County Commission holds the option to continue use ofthe tower and to be able to keep the site on the tower. The County would continue to pay rent on all existing towers that are currently being used but on all new towers the county would be exempt from paying rent. 22:40 has been stricken. Recess for 5 minutes at 2:55p.m. Eastern Commissioner, Tom Huffmade a motion to send 18 and 19 back for review and clarification to the Planning and Zoning Commission and Western Commissioner Bill Barnett seconded it and Presiding Commissioner, John Grubaugh voted unanimously. Tile signature block to be placed on the plat have a reference to covenants and restrictions needs to have it on the signature block it is placed in a different area. Currently the signature block is located in the plat requirements. George Van Hussen said it is better to have the signatures on the plat. Bob Massengate did not have a comment the commission thought a surveyor should make that decision. Mr. Stancer said it will save time and money to have the signature on the plat as of a certain date. Western Commission Bill Barnett approved chapter 20 and Eastern Commissioner Tom Huffseconded it and Presiding Commissioner voted unanimously. Chapter 21. section 13-10 Approved to strike offutility easements and approve setbacks off all side and back lots along property lines not abutting a road or road easement. Road setbacks therefore shall be met to preserve the Right of Way for future development. Eastern Commissioner, Tom Huffmade the motion and Western Commissioner, Bill Barnett seconded and Presiding Commissioner voted unanimously. - Chapter 21. Section 13-20 Residential structure separation-- This is to clarify the setback for detached garages is 20'. Eastern Commissioner Tom Huffmade the motion to approve the change and Western Commissioner, Bill Barnett seconded it and Presiding Commissioner, John Grubaugh voted unanimously. February 25,2008 4 Chapter 23. Section 4-18 Accessory buildings or portable buildings anything greater than 150 square feet does not require a permit. Western Commissioner, Bill Barnett made the motion to approve the clarification and Eastern Commissioner, Tom Huffseconded it and Presiding Commissioner, John Grubaugh, voted unanimously. Chapter 24 Section 23-15 If there is a conflict regarding regulations for advertisement signs the more stringent ordinance will apply. Western Commissioner, Bill Barnett made the motion to approve Chapter 24 and Eastern Commissioner, Tom Huff seconded the motion and Presiding Commissioner voted unanimously to approve. Chapter 25. Section 23-20 There were clarification on the definitions for the maximum size of advertisement signs. Eastern Commissioner, Tom made the motion to approve the definition and Western Commissioner, Bill Barnett seconded the motion and Presiding Commissioner, John Grubaugh voted unanimously to approve. Chapter 26. Section 23-40 (800 feet from interchange ramps) The minimum spacing requirement shall only apply to distances between an off-premise advertising structure and any other on-premise or off-premise advertising structure. Distances between on-premise advertising structures shall not be governed by this spacing requirement. Western Commissioner, Bill Barnett made the motion to approve the change and Eastern Commissioner Tom seconded the motion and Presiding Commissioner, John Grubaugh voted unanimously. Chapter 27. Approved Special Provisions for District I 1. A. Division III permit is required for the construction of any off-premise advertising structure. (Refer to Chapter Seven - Division III Permits) In granting a Division III permit, the Planning and Zoning Commission may require conditions mitigating the impact ofthe off-premise advertising structure on surrounding properties. 3. The Planning and Zoning staffmay refer an on-site advertisement sign application to a Division II process in cases where it may affect the neighboring properties and/or traffic safety. Western Commissioner, Bill Barnett approved all the revisions to Chapter 27 and it was seconded by Eastern Commission, Tom Huffand Presiding Commissioner, John Grubaugh voted unanimously to approve it. Chapter 28 Section 23-41 District II Eastern Commissioner, Tom Huffmade a motion to send all of Chapters 28 and 29 back to the Planning and Zoning Commission and it was seconded by Western Commissioner, Bill Barnett and Presiding Commissioner, John Grubaugh voted unanimously to send it back. Chapter 30 Section 23-45 Western Commissioner, Bill Barnett made the motion to accept all ofChapter 30, Section 23-45 and Eastern Commissioner, Tom Huff seconded the motion and Presiding Commissioner, John Grubaugh voted unanimously to accept the revisions. Chapter 31 Section 23-60 Wall Signs Western Commissioner, Bill Barnett made a motion to approve the revisions and Eastern Commissioner, Tom Huffseconded the motion and Presiding Commissioner, John Grubaugh voted unanimously to accept the revisions. Chapter 32. Section 23-65 Eastern Commissioner, Tom Huffmade a motion to approve the revisions and Western Commissioner, Bill Barnett seconded the motion and Presiding Commissioner, John Grubaugh, voted unanimously to approve the revisions. Chapter 33- Section 23-75; If the advertising structure is in violation ofthese codes when an application is February 25,2008 5 e M..611 applied for, the filing fee shall be doubled. Eastern Commissioner, Tom Huffmade the motion to approve the revisions and Western Commissioner Bill Barnett seconded the motion and Presiding Commissioner, John Grubaugh voted unanimously to approve the revisions. Chapter 34 - Section 4-15; When an Engineer Plan is required, the County Engineer must review and approve the plans before being scheduled or approved for a land use permit. The review fee must be paid by the Applicant/Developer before the County Engineer will release the letter of compliance. Western Commissioner, Bill Barnett seconded the motion and Presiding Commissioner, John Grubaugh, voted unanimously to approve the revisions. Chapter 35- Section 23-65; Engineered Plans must be submitted with the application for all advertising structures which are greater than 25 feet in height or have more than 201 square feet of display area. The applicant must submit 3 copies ofthe plans to the Planning and Zoning office. One copy will be sent to the County Engineer for review and approval at the applicant's expense. Once the County Engineer assures that the plan meets the County standards, the County Engineer will release the approval letter after the applicant has paid the fees. , Eastern Commissioner, Tom Huffmade the motion to approve the revisions and Western Commissioner Bill Barnett seconded the motion and Presiding Commissioner, John Grubaugh voted unanimously to approve the revisions. March 6th, 1:30 to continue the public hearing. 3:30 p.m. Greg WilIiams from Connell Insurance for Liability, Property, and Worker's Compensation The Commission met with Greg Williams and Tim Connell from Connell Insurance and Lynette Weatherford, of Human Resource Advantage to discuss insurance. Worker's Compensation is the main thrust is commercial property has wrote it for Stone and Taney counties. Can provide more services and we still have atime frame up to April 1,2008. Interested in a quote for worker's compensation. COURT ORDER STATE OF MISSOURI }SS COUNTY OF CRHSTIAN January 2008 term, In the Christian County Commission of said, County, on the 28th, day of February 2008, the following, among other proceedings were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 150,000.00, FROM BUILDING BOND RETIREMENT TO THE FOLLOWING: COLE (Leaving a balance of $ 600,000.00) Si t es February 25,2008 6 4 f. 4 Christian County Commission February 28,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:00 a.m. on February 28,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 8:00 a.m. to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 11:05. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bin Barnett (Yes), Tom Huff (Yes). The Commission made the decision to have an office holders meeting regarding the hours the court house was closed for the ice storm. 9:00 a.m. Pam Cotter and D.J. Macagno - Experience Works Presentation Those present for the meeting were County Auditor, Sam Yarnell and Collector, Ted Nichols. Pam Cotter and D.J. Macagno gave a presentation ofExperience Works. They discussed with the Commission how the program works. The Commission agreed to check with the office holders to see ifthey would be interested in this program. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at 10:00 a.m. to discuss R.S.Mo.610.021(2) Leasing, purchase or sale ofreal estate where public knowledge might adversely affect the amount paid in the transaction. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 11:05. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission will get cost estimates on repairs for the possible new property. Ordinance - 02-28-08-01 - (Sandstone and Scenic) The Commission met to approve and sign Righ6of Way Warranty Deed of Sandstone and Scenic to be transferred to Common 1 Road District Closed Session Western Commissioner Bill Barnett made a motion to go into CIosed Session at 11:00 a.m. to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Tom Huffseconded the February 28,2008 1 €> 9 motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 11:05. BilI Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission made the decision to offer the position of Code Enforcer. 2:00 p.m. Andy Marmouget with Davis, Lynn & Moots The meeting with the independent Auditor, Andy Marmouget was cancelled. Motion/Vote - 3:00 p.m. Motion Vote Copier For Sheriff's Department Eastern Commissioner Tom Huffmade a motion to rebid the Sheriff's Department copier. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett Cyes), Tom Huff (Yes). Motion/Vote - Approve the Minutes of February 14, 18, 21 Eastern Commissioner Tom Huffmade a motion to approve the revised minutes for February 14,18, and 21. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the Application Letter --Clerk's Preservation Grant Eastern Commissioner Tom Huffmade a motion to proceed with the application process by providing a letter of acknowledgement for a Local Government Preservation Grant to the Secretary of State. Bill Barnett seconded the motion. The motion passed by vote: John Grulaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). The Commission will sign a letter of acknowlegement for the Secretary of State Local Preservation Grant ofcounty records. COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN January term, 2008 In the Christian County Commission of said county, on the 25th day ofFebruary 2008, the following, among other proceedings were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 105,028.35 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,754.25 ROAD DISTRICTS COMMON ROAD #1 $ 31,370.92 COMMON ROAD #2 $ 30,781.71 February 28,2008 2 1•1 4 9 BILLINGS SPECIAL $ 10,900.37 GARRISON SPECIAL $ 2,249.71 OZARK SPECIAL $ 8,811.35 SELMORE SPECIAL $ 3,481.69 S. SPARTA SPECIAL $ 1,062.36 STONESHIRE SPECIAL $ 615.99 February 28,2008 3 11 Christian County Commission March 03,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:30 a.m. on March 3,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 8:30 a.m. Office Holders Meeting -- Office Hours Closed Policy Those present for the office holders meeting were Andy Marmouget from Davis, Lynn, and Moots, Human Resources Consultant, Glen Pace, County Counselor John Housley, County Commission's Secretary Lori Biery, Prosecuting Attorney, Ron Cleek and Deputy Suzanne Frake, Building Inspections Director, Sam Proffer, Christian County Headliner, Chris Cluck, Captain, Jeremy Whitehill, Collector, Ted Nichols, Captain Susan Cole, Assessor, Sandra Bryant-Littles, Deputy Collector, Cindi Carey, Auditor, Sam Yamell, Public Administrator, Pat Wright, Recorder of Deeds, Roy Meadows, Treasurer, Karen Matthews, Christie Hirsch, from Preferred Enterprises, Chief Deputy Clerk, Norma Ryan and ChiefDeputy Payroll Clerk, Tom Lawson, E-911 Supervisor, Danny Clinton and SheriffMike Robertson. The Commission discussed with the office holders different options on ways to handle payroll when the court house is closed due to inclement weather. 9:00 a.m. Bid Opening -- Software for Building Inspections Department The Commission met with Building Inspector, Sam Proffer and Consultant Jim Bresee to review the software bids for the Building Department. Municipal Software data conversion $ 1,000.00 Custom Configurations $ 1,000.00 Monthly charge for 3 users and 2 planners $ 445.00 Custom Training Free Terrace Scan Inc. Hosting $ 360.00 monthly (12 month contract) Hosting for additional services $ 120.00 monthly (12 month contract) First and second year implementation a 10 % peryear increase. Citizenserv 5 users $ 9,000.00 Access pages $ 5,000.00 Building Permit Tracking Setup $ 1,500.00 The Building Inspection Administrator, Sam Proffer, will review the bids with the Planning and Zoning Department and will make a recommendation to the County Commission. 9:30a.m. Kay Brown, County Clerk -- Destruction of Records The Commission met with Kay Brown, County Clerk regarding destruction ofrecords. The Christian County Clerk's office in accordance with the Secretary of State retention schedule ofthe Missouri State Statutes, will permanently destroy one year plus one month old records on March 3,2008 including the following: Address Change Forms March 03,2008 1 J. 4% 1 l AB Lu- hn Grubaegn/PresidiAo·Com@ssioner March 13,2008 2 £% 1 I 1 Christian County Commission March 14, 2008 Convene 4 Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 14, 2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 9:00 a.m. Home Builders Association and Ozarks Regional Economic Partnership RE: Economic Development Assistance Those present for the meeting were Bob Massengale, Jeff Seifried, Jen Mcelure, Teny Ozborn, Tim Lacey, Tom Maher, and Matt Morrow from the Springfield HBA, Anita Davis from SMCOG, Steve Childers from the City of Ozark, and Carol Berne Mr. Seifried opened the meeting to discuss Christian County hosting an Economic Development luncheon at no charge to promote economic development through the Ozarks Regional Economic Partnership. Sktures C\/) 0 ) /Jolln V <„re „v Coll,missior March 14,2008 1 j rt d. Christian County Commission March 17, 2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:15 a.m. on March 17,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 8:15 a.m. Tim Smith and Tim Davis - Greene County Re: MS4 Permit for DNR Those present for the meeting were Bob Atchley, Glenda Hammons, Todd Wiesehan, Joshua Bird, from the Planning and Zoning Department, George E. Van Hoessen, and Danny Tavares, from Greene County. The Commission met with Tim Smith and Tim Davis of Greene County to discuss the MS 4 permit. To avoid duplication of effort, Mr. Smith suggested that an intergovernmental agreement be created between Greene County, Christian County, Nixa, and Ozark to comply with the Clean Water Act MS4 permit that requires water discharge monitoring ofthe James River. According to Mr. Davis, the permit requires four wet weather and one dry weather samplings. There are a total of three sites in Christian County that will be monitored and some in the cities ofNixa and Ozark. James River is an impaired stream and the phosphorous at Table Rock Lake is related to the James River arm. There are 8 sites in Greene County. The combined effort will result in a reduced cost for everyone. The data would be stored at central depository. The cost of Christian County would be $ 2,000.00 per site per year for a total cost of $ 6,000.00 Nixa and Ozark would be responsible for their sites. Greene County will draft an intergovernmental agreement that will include the cities and counties and MSU. MSU will do the sampling. Motion/Vote- 8:40 a.m. To Participate in the MS4 Intergovernmental Agreement Eastern Commissioner Tom Huffmade a motion to participate with the other entities with the MS 4 sampling. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (yes), Bill Barnett (Yes), Tom Huff(Yes). 9:00 a.m. Bid opening - Sheriff's Office Computer System Those present for the bid opening was Nick Calvert from Computer Geeks. The Commission opened three bids for a computer system for the Sheriff's Office. Computer Geeks $ 13,280.00 P.C. Net $ 12,790.00 J Mark $ 18,686.00 The Sheriff's office will review the bids and the Commission will make a decision later. 9:30 a.m. Building Inspections and P&Z - Bid Opening for Laptop Computers Those present for the meeting was Sam Proffer, Buiding Inspection Administrator, Nick Calvert from Computer Geeks, Steve Chedotte from PC Net and Lori Biery the Commission Secretary. The Commission opened bids for 5 laptop computers for the Building Inspections Department. The Building Inspection Department will receive 3 lap top computers and PIanning and Zoning will receive 2. March 17,2008 1 Computer Geek $ 10,285.00 JMark $ 10,693.00 PC Net $ 8,160.00 10:00 a.m. Bid Opening-- Sheriff's Office RE: In-Car Video Systems Those present for the meeting were SheriffRobertson, Captain Jeremy Whitehill, and Julia Maples from the Sheriff's Department. The Commission opened one bid from MPH for in-car video systems for the Sheriff's Office. MPH for 8 True View Digital (DVD Disc) in-car video cameras at a cost of $ 2,500.00 each total cost $ 20,000.00. Motion/Vote - 10:00 a.m. Accept the Bid From MPH for a True View Digital the In-Car Video System Eastern Commissioner Tom Huffmade a motion to accept the bid for the Sheriff's Department for 8 True View Digital (DVD Disc) in-car video cameras from MPH at a cost of $ 2,500.00 each total cost $ 20,000.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), BilI Barnett (Yes), Tom Huff (Yes). Motion/Vote - 10:10 a.m. Accepted Bid From PC Net for Sheriff's Computer System Western Commissioner Bill Barnett made a motion to accept the bid from PC Net for a comuter system for the Sheriff's Department at a cost of $ 12,790.00. Tom Huff seconded the motion. The motion passed by vote: John Grubaugh Cyes), Bill Barnett (Yes), Tom Huff(Yes). Motion/Vote - 10:20 a.m. Accept the Bid From PC Net for the Building Inspections Dept. Laptop Computers Eastern Commissioner Tom Huffmade a motion to accept the bid from PC Net for 3 lap top computers for the Building Inspections Department 2 lap top computers for the Planning and Zoning Department at a total cost of $ 8,160.00. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote--10:30 a.m. Accept the SRS Bid for Debris Removal Those present for the meeting were Emergency Management Director, Phil Amtower, Bandi Kolbe, Bryant Heins, Donnell Woodruff, and Edgar Woodruffffrom Emergency Management, Chris Fritz ofDisaster Recovery and Chris Cluck from the Christian County Headliner. Western Commissioner, Bill Barnett made a motion to accept the bid from SRS for debris removal for Christian County. Tom Huff seconded the motion The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). March 17,2008 2 9 e l? 11:00 a.m. Tom Lawson ..Health Insurance The Commission met with Norma Ryan ChiefDeputy Clerk to inquire on Tom Lawson's behalfabout the My Choice enrollment. Mercy Health Plans agreed to open enrollment for the 2008 My Choice Plan until midnight Tuesday, March 18th, 2008, for those employees that failed to meet the December 31,2007, enrollment deadline. For those employees that fail to complete tile My Choice enrollment by midnight, March 18th, 2008 they will have an additional $ 10.00 withheld from every pay check for the 2008 year. Ordinance - 03-17-08-01 - Mount Carmel and Blue Springs Roads - 11:30 a.m. -The Commission approved and signed the Conveyance of Right-of-Way for Mount Carmel and Blue Springs Roads to transfer to Common 2 Road District. The document was attested to by County Clerk, Kay Brown. · 3:00 p.m. ConnelI Insurance -- Greg Williams, Tim Connell, and Lynette j Weatherford -RE: Worker Compensation The Commission met with Greg Williams, Tim Connell, and Lynette Weatherford of Connell Insurance. Mr. Williams distributed a county profile ofthe cost difference for Worker's Compensation with Missouri Rural versus MAC. Connell Insurance agreed to provide 30 hours from Lynette Weatherford to assist in Human Resources, free of charge. The Commission will set an office holders meeting to discuss the change. Motion/Vote - Adopt Missouri RuraI as the County's Worker's Compensation Carrier Eastern Commissioner Tom Huffmade a motion to to proceed with Missouri Rural to provide Christian County with Worker's Compensation Coverage, effective April 1,2008. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Motion/Vote - Approve the Building Inspections Software Eastern Commissioner Tom Huffmade a motion to choose Citizen Serv as the computer software provider for Planning and Zoning and the Building Inspection Departments. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). After reviewing the recommendation from Building Inspection Administrator, Sam Proffer, the County Commission made their selection. sMtures, u.0.44eorN ·(®0 GrubaygtilfreMaing Comnsioner March 17,2008 3 1 0 Christian County Commission March 20,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 20,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. 9:00 a.m. Bid Opening -- Digital Imaging Copier --Sheriff's Office The Commission opened bids from 2 companies for the digital imaging copier for the Sheriff's Department. Corporate Business Systems $ 6,280.00 Digital System, FAC33 Cabinet, LCIT PB3050 (2,000 Sheets) Pearson-Kelly Office Products $ 7,459.00 Copystar CS-4050 Digital Copier Motion/Vote - 9:10 a.m. Approve the Bid for a Copier for the Sheriff's Department Western Commissioner Bill Barnett made a motion to accepted the bid for $ 6,280.00 from Corporate Business Express for the digital copier for the Sheriff's Department Tom Huffseconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Yes). COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN January Term, 2008 In the Christian County Commission ofsaid County, on the 19th, day ofMarch 2008, the following, among other proceedisngs, were had viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER THE SUM OF $ 103,044.15 FROM THE COUNTY REVENUE CART FUND TO THE FOLLOWING: BRIDGE $ 15,456.62 ROAD DISTRICTS COMMON ROAD #1 $ 30,778.26 COMMON ROAD #2 $ 30,200.18 BILLINGS SPECIAL $ 10,694.44 GARRISON SPECIAL $ 2,207.21 OZARK SPECIAL $ 8,644.89 SELMORE SPECIAL $ 3,415.91 S. SPARTA SPECIAL $ 1,042.29 STONESHIRE SPECIAL $ 604.35 M '-114,4-/1Au·@M· ploh i timnat]711$/Prestrillrm=omrmss,01( U*ch 20,2008 1 Christian County Commission March 24,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 10:00 a.m. on March 24,2008 at the County Commission Office. Attendance: John Grubaugh, Present: BilI Barnett, Present: TomHuff, Present. 10:00 a.m. Office Holders Meeting -- Change in Worker's Compensation Carrier Those present for the meeting were Tom Lawson, Chief Payroll Clerk, Allen Moss, Common 1 Road District Supervisor, Glenda Hammons Planning and Zoning Administrator, Sam Proffer Building Code Administrator, Assessor Sandra Bryant, SheriffRobertson, Capt Ramage, ChiefDeputy, Susan Cole, Deputy Collector, Cindi Carey, Treasurer, Karen Matthews, ChiefDeputy CIerk, Norma Ryan, Assistant Prosecutor, Ben Miller, Chief Assistant Prosecutor, Donovan Dobbs, Common 2 Road District Supervisor, Brent Young, Recorder, Roy Meadows, Commission Secretary, Lori Biery, County Auditor, Sam Yarnell Public Administrator, Pat Wright, and Collector, Ted Nichols. The Commission met with Greg Williams, Tim Connell, Lynette Weatherford, and Fran Bunch, claims advocate with Connell Insurance. Mr. Connell, gave a Worker's Compensation presentation for the elected officials and the employees. Mr. Connell of Connell Insurance represents Missouri Rural which will be the county's Worker's Comp carrier effective April 1, 2008. He discussed that all ofthe claims should be self administered and ifthe claim goes over $ 1,000.00, Missouri Rural will cover it. This new filing system will curb the losses for the county by lowering the experience modKMr. Connell will assist the Commission by creating modified light duty work for employees that are recovering from injuries. 1 1.3, ' Motion/Vote - Approve the Revised Minutes for March 14, and March 20,2008 Eastern Commissioner Tom Huffmade a motion to The Commission approved the March 14th and the 20th, 2008 minutes. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Alohn'UrW[ia01,gr48f'tEmmis,plter V March 24, 2008 1 4 1 h -, Christian County Commission March 27,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 9:00 a.m. on March 27,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: Tom Huff, Present. Closed Session Eastern Commissioner Tom Huffmade a motion to go into Closed Session at to discuss R.S.Mo.610.021(3) Hiring, firing, disciplining or promoting a particular employee. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). Those present for the meeting were Human Resource Consultant Glen Pace and Consultant Jim Bresee. Reconvene From Closed Session Eastern Commissioner Tom Huffmade a motion to end Closed Session and reconvene in Open Session at 9:20 a.m.. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). No decision was made. Empire Road Conveyance of Right of Way The Conveyance of Right of Way meeting for Empire Road was cancelled. Ordinance - 03-27-08-01 - Oldfield Road - 9:35 a.m. The Commission approved and signed the Conveyance of Right-of-Way for Oldfield Road to be transferred to Common 1 Road District. It was attested to by Kay Brown, County Clerk. 11:30 a.m. Greg Williams Connell Insurance Re: Application Finalization Presiding Commissioner, John Grubaugh, met with Greg Williams of ConnelI Insurance to sign the agreement/application to transfer from MAC to Missouri Rural to provide Worker's Compensation Insurance. 2:00 p.m. Bid Opening for Sheriff's Department SUV The Commission opened one bid for a 2003 full size Yukon for the Sheriff's Department from Dennis Hanks Cheverolet for $ 20,799.00. Motion/Vote - Accept the SUV Bid for the Sheriff's Department. Western Commissioner Bill Barnett made a motion to accept the bid on the 2003 Yukon from Dennis Hanks Cheverolet for $ 20,799.00. It will be purchased through the Federal Forfeiture fund. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff(Absent). COURT ORDER March 27,2008 1 - I . STATE OF MISSOURI }SS COUNTY OF CHRISTIAN January 2008 term, In the Christian County Commission of said, County, on the 27th, day of March 2008, the following, among other proceedings were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: E-911 (Leaving a balance of $ 150,000.00) COURT ORDER STATE OF MISSOURI }SS. COUNTY OF CHRISTIAN January, 2008 Term, In the Christian County Commission ofsaid County, on the 27th day of March 2008, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 100,000.00, FROM GENERAL REVENUE TO THE FOLLOWING: COLE (Leaving a balance of $ 500,000.00) ibabohn'residingComigsioner March 27,2008 2 t C. Christian County Commission March 31, 2008 Convene Presiding Commissioner John Grubaugh calIed the meeting ofthe County Commission to order at 10:00 a.m. on March 31, 2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHufF, Present. 10:00 a.m. Kay Brown-Destruction of Records The Commission met with Norma Ryan, Chief Deputy Clerk, County Clerk's Office regarding destruction ofrecords. The forms and applications are one year plus one month which is in accordance with the retention schedule of the Secretaly of State Office. The Clerk will destroy the following: Address Change Forms Duplicate Registration Forms Applications ofDeceased Voters County Inventory 1993,1995, 1997, 1998, 1999,2001 Private Car and Railroad and Utility 1998 Motion/Vote - 4:25 p.m. Approve the Minutes for March 13, 17, and 27, 2008. Eastern Commissioner Tom Huffmade a motion to approve the revised minutes for March 13, March 17, and March 27. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). S. erruba g ing nGlor* ten U L March 31,2008 1 a reapi#- Christian County Commission April 03,2008 Convene Presiding Commissioner John Grubaugh called the meeting ofthe County Commission to order at 8:30 a.m. on April 3,2008 at the County Commission Office. Attendance: John Grubaugh, Present: Bill Barnett, Present: TomHuff, Present. 8:30 a.m. Public Building Corporation Meeting The Public Building Corporation Board met for their annual meeting. The minutes are covered in the Public building corporation minutes 9:00 a.m. State Emergency Management Meeting Commissioner Tom Huff attended the SEMA meeting at the EMA Office in the basement of the Justice Center. 10:00 a.m. Roy Meadows, Recorder of Deeds -- Recording Procedure on Existing Conveyance of Right of Way The meeting was attended by Frank Mease, Jim Bresee and Bob Atchely. The Commission met with Recorder Roy Meadows to discuss existing conveyance ofright ofway. The county will cover the cost of recording fees for the right of way donated to the county when land is replatted along existing county roads. Roy Meadows will bill the county once a month. Motion/Vote - Recording Right-of-Way Fees Western Commissioner Bill Barnett made a motion to cover the cost ofrecording fees for right ofways donated to the county when the land is replatted along existing county roads. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). Motion/Vote - 11:00 a.m. E-911 Board Appointment Western Commissioner Bill Barnett made a motion to appoint the following to the Emergency 911 Board: David Toner. John Grubaugh seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Absent). David Toner replaces B. 1 Roller. 11:30 a.m. EMA personnel The Commission met to formally make the position currently held by Bandi Kolbe a full time position. The EMA department has budgeted for this position. 1:30 p.m. Glenda Hammons, Planning and Zoning Administrator -- Driveway Access Agreements The Commission met with Glenda Hammons, Planning and Zoning Administrator to discuss driveway access agreements. The meeting was attended by Lou Lapaglia, Bob Atchley and Donna Osborn. The April 03,2008 1 3&*39- driveway access permits are supposed to be done during an inspection. The code enforcement officers are being called out for this especially and not getting any money for inspecting. The code enforcement needs to know who they answer to: Bob, Glenda or the Commission. They are currently 30-31 behind on code enforcements. The Commission will take this under advisement and send a directive one way or the other to the P&Z office. Motion/Vote - 3:15 p.m.Office Supply bid. Eastern Commissioner Tom Huffmade a motion to accept the bid from Springfield Office Supply and allow offices to use Corporate Express who has the State Bid. Bill Barnett seconded the motion. The motion passed by vote: John Grubaugh (Yes), Bill Barnett (Yes), Tom Huff (Yes). COURT ORDER STATE OF MISSOURI } SS. COUNTY OF CHRISTIAN In the Christian County Commission of said County, on the 3rt day of April 2008, the following, among other proceedings, were had, viz: THE TREASURER IS HEREBY ORDERED TO TRANSFER IN THE AMOUNT OF $ 152,352.00, FROM THE EMERGENCY 3% FUND TO THE FOLLOWING: Common 1 Road District $ 76,176.00 Common 2 Road District $ 76,176.00 (Leaving a balance of $ 0.00) Stknatures 69 li_gh Grubau mis#ter April 03,2008 2 14 r